City Council Minutes 2017 02-28-17 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,H,LINOIS,
HELD IN THE CITY COUNCH.CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,FEBRUARY 28,2017
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Teeling Present
Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy
Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer
Sanderson,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans,
Assistant City Administrator Willrett
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
1. ADM 2017-22 Comcast Cable Franchise Agreement
Mayor Golinski stated there is a public hearing on the Comcast Cable Franchise Agreement.Mayor
Golinski opened the public hearing asked if anyone in the public would like to comment. There were no
comments. Mayor Golinski closed public hearing.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Monthly Treasurer's Report for January 2017 (ADM 2017-15)
2. Water, Sewer,and Road Infrastructure Fee Renewals(ADM 2017-19)
a. Ordinance 2017-05 Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer
Service—authorize the Mayor and City Clerk to execute
b. Ordinance 2017-06 Amending the Termination Date of the Motor Vehicle Tax—authorize the
Mayor and City Clerk to execute
3. Travel Expense Authorization—Elected Officials MetroWest Drivedown—approve travel
expense for the Metro West Legislative Drivedown(ADM 2017-20)
4. Caledonia Phase 1 and 2—Acceptance of Improvements—accept the public improvements of
water main, sanitary sewer, storm sewer,paving, sidewalk, street lighting and parkway trees as
described in the Bill of Sale for ownership and maintenance by the City and authorize a reduction
to the Phase 1 letters of credit in an amount not to exceed$249,196.16, authorize a reduction to
the Phase 2 letters of credit in an amount not to exceed$166,814.36, authorize a release of the
existing letters of credit for current Phase 1 when replaced with a new maintenance guarantee in
the amount of$423,385.69 and authorize a release of the existing letters of credit for Phase 2
when replaced with a new maintenance guarantee in the amount of$134,229.89, subject to
verification that the developer has no outstanding debt owed to the City for this project and
subject to receipt of a signed Bill of Sale(PW 2017-11)
5. Blackberry Woods Phase A—Acceptance of Improvements—accept the public
improvements of storm sewer, sanitary sewer, water main, street lights and sidewalk as described
in the Bill of Sale for ownership and maintenance by the City(PW 2017-12)
6. Hot Mix and Cold Patch—RFP—Award—accept bid and award contract to Geneva
Construction Co.for fiscal year 2018 in an amount of$54.00 per ton for hot mix asphalt and
$105.00 per ton for bituminous premix(cold patch) (PW 2017-13)
7. Fox Hill and Sunflower Estates SSA Mowing and Maintenance RFP—authorize staff to issue a
request for proposal for mowing and maintenance services for the Fox Hill and Sunflower
Estates Subdivisions Special Service Areas(PW 2017-14)
The Minutes of the Regular Meeting of the City Council—February 28,2017—Page 2 of 6
8. Ordinance 2017-07 Authorizing the Fifth Amendment to the Annual Budget for the Fiscal Year
Commencing on May 1, 2016 and Ending on April 30,2017(Pedestrian Signage)—authorize the
Mayor and City Clerk to execute(PW 2017-15)
9. Kennedy Road Improvements—Professional Services Agreement for Design and
Construction Engineering—authorize the Mayor and City Clerk to execute(PW 2017-18)
Mayor Golinski entertained a motion to approve the Consent Agenda as presented. So moved by
Alderman Milschewski; seconded by Alderman Tarulis.
Motion approved by a roll call vote.Ayes-6 Nays-1
Colosimo-nay,Milschewski-aye,Tarulis-aye,
Frieders-aye,Funkhouser-aye,Koch-aye,Teeling-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council—January 24,2017
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
January 24,2017 as presented. So moved by Alderman Colosimo; seconded by Alderman Milschewski.
Minutes approved unanimously by a viva voce vote
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were$1,221,461.99.
REPORTS
MAYOR'S REPORT
Proclamation for 50`h Anniversary of Waubonsee Community College
(CC 2017-04)
Mayor Golinski had a proclamation for the 50th anniversary of Waubonsee Community College.Mayor
Golinski called President Sobek and Director of Governmental and Community Engagement Blacksmith
to the front while he read the proclamation.President Sobek stated it is an honor to accept this on behalf
of Waubonsee's elective board of trustees,as well as faculty, staff, and students. She gave background on
Waubonsee Community College. She stated that Waubonsee's theme for this year is celebration of the
50th anniversary is proud past and bold future.
Ordinance 2017-08 Authorizing the Sixth Amendment to the Annual Budget for the
Fiscal Year Commencing on May 1,2016 and Ending
on April 30,2017(Cargo Van Purchase)
(CC 2017-05)
Mayor Golinski entertain a motion to approve an ordinance authorizing the sixth amendment to the
annual budget for the fiscal year commencing on May 1, 2016 and ending on April 30,2017 (Cargo Van
purchase)and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo;
seconded by Alderman Frieders.
Alderman Frieders asked if the City was getting rid of the current Astro van.Director of Parks and
Recreation Evans answered.Alderman Funkhouser asked what the main purpose of the Cargo van will
be.Director of Parks and Recreation Evans answered.Alderman Funkhouser&Director of Parks and
Recreation Evans discussed the rational for amending the current budget to purchase the new vehicle now
verses waiting till the next budget is passed.Director of Parks and Recreation Evans also stated that
through cost saving measures his department would have the money available in the current budget
Motion approved by a roll call vote.Ayes-7 Nays-0
Colosimo-aye,Funkhouser-aye,Milschewski-aye,
Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye
PUBLIC WORKS COMMITTEE REPORT
Kennedy Road Shared Use Path—Crossing Surface Installation
Agreement with BNSF
(PW 2017-16)
Alderman Funkhouser made a motion to approve a crossing surface installation agreement between the
United City of Yorkville and BNSF Railway Company with estimated costs of$300,000 to$400,000 and
authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski.
Alderman Funkhouser stated this is on the agenda due to an amended contract by BNSF which was
approved by the City's legal counsel.Alderman Funkhouser stated that BNSF recommends improvements
to the crossing.
Motion approved by a roll call vote.Ayes-5 Nays-2
The Minutes of the Regular Meeting of the City Council—February 28,2017—Page 3 of 6
Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye,
Frieders-aye,Tarulis-nay,Colosimo-nay
Resolution 2017-13 Approving an Intergovernmental Agreement Between Kendall County,
Bristol Township Road District and the United City of Yorkville
Relating to the Galena Road Bridge Project and Associated
Detour Routes(Kennedy Road Resurfacing)
(PW 2017-17)
Alderman Funkhouser made a motion to approve a resolution approving an intergovernmental agreement
between Kendall County,Bristol Township Road District and the United City of Yorkville relating to the
Galena Road Bridge project and Associated Detour routes(Kennedy Road resurfacing)and authorize the
Mayor and City Clerk to execute; seconded by Alderman Frieders.
Alderman Funkhouser explained the cooperation between Kendall County and Yorkville.The savings
from the proposed detour will allow the county to provide the City with$160,000 to be used for City road
projects.Alderman Frieders is very excited about this resolution.Alderman Funkhouser stated the
completion of the roadway should be done by 2018,with the trail being completed soon after.Alderman
Funkhouser pointed out the objectives of improving railways and providing trails is being realized.
Alderman Teeling is excited about free money.
Motion approved by a roll call vote.Ayes-7 Nays-0
Milschewski-aye,Teeling-aye,Koch-aye,Frieders-aye,
Tarulis-aye,Colosimo-aye,Funkhouser-aye
Route 34 Improvements(Center Parkway to Eldamain)
(PW 2017-19)
a. Agreement between the State of Illinois/Department of Transportation and the City
b. Resolution 2017-14 Establishing Funding for the State of Illinois Intergovernmental Agreement
c. Ordinance 2017-09 Prohibiting Encroachments within the State of Illinois Right of Way Along
U.S. Route 34
Alderman Funkhouser made a motion to approve an agreement between the State of Illinois/Department
of Transportation and the City; to approve a resolution establishing funding for the State of Illinois
Intergovernmental Agreement; and to approve an ordinance prohibiting encroachments within the State of
Illinois Right of Way along U. S.Route 34 and authorize the Mayor and City Clerk to execute all
documents; seconded by Alderman Frieders.
Alderman Funkhouser stated there were some provisions in the current agreement regarding maintenance
that needed clarification.Public Works Director Dhuse wanted to make sure Yorkville was not
responsible for the removal of graffiti and general maintenance of the sound barrier wall along the Route
34 parkway.His conversation with IDOT confirmed that Yorkville was not responsible. Alderman
Frieders wanted to clarify where the sound wall was located.Public Works Director Dhuse answered.
Alderman Frieders discussed how the State is going to address adjusting the timing of the street lights
along the Route 34 project.
Motion approved by a roll call vote.Ayes-7 Nays-0
Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye,
Colosimo-aye,Funkhouser-aye,Milschewski-aye
NPDES MS4 Stormwater Permit
(PW 2017-20)
Alderman Funkhouser said the State of Illinois requires Yorkville to have a public meeting in which this
item can be discussed.This was on the agenda, so that anyone could publically comment during the
public comment section. Alderman Funkhouser said since there was no public comments at the
beginning,he believes the City has met the objective of holding a public meeting for this.Alderman
Frieders had a question about the report and Public Works Director Dhuse answered.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Aurora Area Convention and Visitors Bureau(AACVB)Marketing Plan
(ADM 2017-21)
Alderman Milschewski made a motion to approve the marketing plan as presented for the Aurora Area
Convention and Visitors Bureau; seconded by Alderman Frieders
The Minutes of the Regular Meeting of the City Council—February 28,2017—Page 4 of 6
Alderman Milschewski asked if the Council was approving this marketing plan tonight. City
Administrator Olson said the Council could approve the plan if comfortable. City Administrator Olson
said there is$28,000 in total being spent.Alderman Funkhouser stated this is over the$20,000 threshold.
He stated this is part of the Council's committed obligation to the IGA and asked if this requires a formal
action. City Administrator Olson doesn't think so.James Cardis,AACVB, spoke a few minutes on each
one of the items. City Administrator Olson stated the idea would be that the AACVB would work with
the City to contract for each one of those entities.Alderman Frieders appreciates the changes in the
structure of the AACVB.He looks forward to seeing the positive results it should produce. City
n Administrator Olson said that Mr.Cardis has sent overdraft ads to the AACVB board and he is impressed
with what he has seen. Alderman Funkhouser is encouraged by the actions of the AACVB and looks
forward to seeing positive results.He feels the AACVB budget needs to monitored to make sure City gets
a proper return.Mayor Golinski stated if everyone on the Council is ok with this then the Council can
approve it with a voice vote.
The AACVB marketing plan was approved unanimously by a viva voce vote
PARK BOARD
No report.
PLAN AND ZONING COMMISSION
Cedarhurst Living—Proposed New Assisted Living and Memory Cary Facility
(PZC 2017-01)
a. Ordinance 2017-10 Approving the Second Amendment to the Annexation Agreement for the
Property at the Northeast Corner of Illinois Route 34 and Cannonball Trail(Cedarhurst of
Yorkville)
Mayor Golinski entertained a motion to approve the second amendment to the annexation agreement for
the property at the Northeast corner of Illinois Route 34 and Cannonball Trail(Cedarhurst of Yorkville)
and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman
Frieders.
Alderman Funkhouser address several issues involving this project.He would prefer there be an easement
to allow for a sidewalk on Route 34, in the event of future development.He addressed the issue of the size
of the signage for the development and asked that the petitioner for the development provide architectural
elevation drawings of both the buildings and the signage. The engineer for the petitioner spoke addressing
the issues of the sidewalk and changes to the proposed signage.The Council discussed requiring
sidewalks for this project.Alderman Teeling thought there was an ordinance in regards to sidewalks, and
asked why it wouldn't apply to this development. Community Development Director Barksdale-Noble
explained.Mayor Golinski,Community Development Director Barksdale-Noble,and Alderman
Funkhouser discussed the location of the sidewalks and purpose of the sidewalks.Alderman Colosimo
sees the merits of adding a provision to allow for a sidewalk upon future development,to the north part of
the property.Alderman Colosimo,Community Development Director Barksdale-Noble,and the Engineer
for the petitioner discussed sidewalks further.The Council discussed signage.Alderman Funkhouser
wants to limit the size of the signage on Route 34. Community Development Director Barksdale-Noble
said the petitioner is only showing the type of sign that the petition has used in past developments.
Alderman Colosimo asked who reviews the final signage for aesthetics.Community Development
Director Barksdale-Noble said the City has criteria,which is done at the staff level.The only time the
City would see anything different for a signage is if it is part of a PUD package or if asking for a variance.
None of the signage in the City has had to be approved by the Council. City Administrator Olson asked
Community Development Director Barksdale-Noble to summarize the aesthetics standards that are
required for the sign. Community Development Director Barksdale-Noble went over the different criteria.
Alderman Funkhouser questioned the necessity for as large of a sign as the petitioner is requesting. He
went on to discuss the intent of a PUD.Alderman Funkhouser wants to make sure that the signage issue is
clearly defined so that there is no confusion as to what will be allowed.Alderman Frieders does not see
this as being a point of contention.The sign ordinance is there to protect sightlines and the safety of the
citizens.He is not worried about the size of the sign. Community Development Director Barksdale-Noble
discussed the dimension of the signs.Alderman Colosimo discussed his thoughts on these signs.
Alderman Funkhouser believes the City needs to take advantage of its ability to negotiate during the PUD
process,and does not believe this project should be held up due to the signage issue.Alderman Teeling
believes work needs to be done on Yorkville's sign ordinance.Alderman Koch believes the project is too
valuable to let the sign issue be a deterrent.Alderman Funkhouser asked City Administrator Olson if the
developer has applied for the TIF and what are the tax revenue implications. City Administrator Olson
answered yes.He stated the only tax implication would be the loss of sales tax revenue on building
supplies purchased in the City.Alderman Colosimo has not had one complaint,but agrees with Alderman
Teeling that the sign ordinance needs to be addressed.Alderman Milschewski and Alderman Tarulis
believes three signs and the size of the signs are excessive.
City Attorney Orr discussed the process for moving forward with the votes for Cedarhurst Living.
1
The Minutes of the Regular Meeting of the City Council—February 28,2017—Page 5 of 6
Alderman Funkhouser made a motion to amend the signage conditions to allow one 8 foot tall by 15 foot
wide sign at the corner and two additional 8 foot tall by 8 foot wide maximum signs as illustrated;
seconded by Alderman Tarulis
City Attorney Orr stated so Alderman Funkhouser is allowing three signs.Mayor Golinski stated yes,
because two of the signs are smaller.
City Attorney Orr stated the issue is that there are Council members that are going to vote yes on this
amendment.The Council needs more than a simple majority to approve the annexation agreement.This
could be dicey to the extent that the Council might not have a majority to vote yes on the amendment,and
then with those parties not vote on the annexation agreement as a whole. City Attorney Orr stated that the
Council has a gentleman's understanding that this initial vote will not jeopardize the ultimate vote.
Mayor Golinski stated to be all clear, a yes changes the size of the signs and a no leaves them as is.
Motion failed by a roll call vote.Ayes-3 Nays-4
Frieders-nay,Tarulis-aye,Colosimo-nay,Funkhouser-aye,
Milschewski-aye,Teeling-nay,Koch-nay
Mayor Golinski asked if there was any more discussion on the original motion.Mayor Golinski stated the
Council will now be voting to approve the original motion with the addition of the sidewalk between the
drives.
Motion approved by a roll call vote.Ayes-6 Nays-0 Present-1
Tarulis-aye,Colosimo-aye,Funkhouser-aye,
Milschewski-aye,Teeling-aye,Koch-aye,Frieders-present
b. Ordinance 2017-11 Approving an Amended Final Planned Unit Development Plat(Cedarhurst
of Yorkville formally known as Cannonball Trails)
Mayor Golinski entertained a motion to approve an ordinance approving an amended final planned unit
development plat(Cedarhurst of Yorkville formally known as Cannonball Trails)and authorize the
Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch.
n Alderman Funkhouser made comments on the ordinance.
Motion approved by a roll call vote.Ayes-7 Nays-0
Colosimo-aye,Funkhouser-aye,Milschewski-aye,
Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
No report.
PRESENTATION(cont'd)
Fiscal Year 2018 Budget Presentation
(CC 2017-06)
City Administrator Olson gave the fiscal year 2018 budget presentation.He went over the format of the
presentation, and explained how this will be a five year budget. (See attached).
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
Mayor Golinski stated the Council will adjourn for executive session for the purpose of
1.Purchase and lease of real property
2. Litigation
The City Council entered Executive Session at 8:40 p.m.
The City Council returned to regular session at 8:52 p.m.
I
The Minutes of the Regular Meeting of the City Council—February 28,2017—Page 6 of 6
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 8:53 p.m.
Minutes submitted by:
1&Vt v6vnt/'�L
Beth Warren,
City Clerk,City of Yorkville,Illinois
n
/.rs•• �Kira �.�► a.:-��ss :a �►rte ��i� �ir� •.`\\\
a���_
p_����/jam '-I
.....►���o.o���....��iw....o���o..��� .....►���•u v\
F: /
z: .®,,�.�.�:,:..�♦�,eZ��h®.va•w•.ay�♦�li*::.e•.:.rv��!�®twr,yfv4�.ay.����s?_olwi...i_rv�.41�t♦1�;0M
v=•r..v.��11�♦Alw
if � w�P• i".1�•wvivb , s) • i..c•=v.�AV Z�1�Ii�.w;':�vi:�:v.r�•Z�♦?P�1i�.iri:•v.:••:w♦�•!1111•�w..vi,vir� •��♦�•w�..v..•�r•���1��wriviivr•�1♦P��.-n•...��,�
\,i��•.e
�li.::�.�Z��1i.:•:�♦�1��Ii.:�:_..�Z�Ali:-;. �;.•
IblIS111
Illyl�� . d.lr
UNITED CITY OF YORKVILLE
441111�/�;~ ��•��1111411
AI
,,s, ;►1►11,�� 3 ���D�1r
b►r'I'1 i' *vow"111�11 :
RM anni ww aW of W aubom ee eommunitV C'a&,e �•/,l ibr
~R4/111�
11►1.;:? = WHEREAS, the United City of Yorkville wishes to congratulate Waubonsee
f►'"�'�� ►
1=I`/e`er aCollege 0`"5anniversar of its founding; and on the occasion of the
( °
� �;�•�1�111'
11►1►1. WHEREAS Waubonsee Community College, a two-year public institution of
'►y.r' a : . ���,'
higher learning, was founded in August of 1966, when the electorate of 12 school
Illlee. . ,.-•1111
Iblllo, r districts in most of Kane and portions of Kendall, DeKalb, LaSalle and Will
. l
Oil
counties counties voted to establish Community College District 516• and '�•�:�ri!
11 r`P�� r ;.:•.1111
I4111�.� WHEREAS, from its early days, the philosophy of Waubonsee Community ,'���Ij►1b�
111►1••V ;
College has been that education is the cornerstone of a literate, democratic
society, that learning is a lifelongprocess, and that the pursuit of knowledge must ;�•��'
11411f1/;� be supported by institutional polies demonstrating accessibility, flexibility and `��Iljlrbrlt
�!►, � s; equality; and0A!41
All-
11►l01�.� : WHEREAS, Waubonsee Community College, has educated approximately 6,544
3 (►�,► students from the United City of Yorkville; and
1
,,•��11 x
? ►►►'�� : .�. r
blll��-� � ;;.;•��/ 1
11►1:1;� WHEREAS, Waubonsee Community College has a reputation as an innovator in
►,4 the areas of accessibility, distance learning and sustainability, as well as its history •��;��
(41►1�_ of bold initiatives in partnership with the community, including the 2020 College ; i
-•�lllilrl
►t� •-;.
;;.! Master Plan and Vision 2050. �' •:;,j
i 14111 NOW, THEREFORE, I, Gary J. Golinski, Mayor of the United City of Yorkville, .P►441�.�
111,1;1:�•"r in recognition of the 50`'' Anniversary of Waubonsee Community College,
fj►us.:� s
►► : encourage and invite all residents of the United City of Yorkville and residents of ,�.�.1
4110+.'. c 1111
Waubonsee College District 516 to join in celebration of this most distinguished lrbt
111►�E.•' . � •�e;, b
'1►::E,° . occasion.
►"ra•� �••"aC B
1141._—; '< �,•.,111�1$�
E f1►;� ':. Dated this 28t'' day of February, 2017, A.D. • a +:;,�
Ibbl`l�,•;",; !';!'1111111
Gary Yffiolinski, Mayor
} !:�►1111
A� 1
_ f
•,.:.u.• •u u•,• • r• ►uu.,• •r r • ►uur,• ►nur• •rn.,n• ►nun• � i .,��u9 � R••x
1
United City of Yorkville
FY 18 Budget Presentation
City Council
February 28, 2017
Budget schedule
One presentation at City Council
February 28, 2017
One mandated public hearing
March 14, 2017
City Council must approve budget
before April 30, 2017
1
Tonight's outline
The Big Picture
Year-by-year overview
Items to note
The small picture
Fund overview
ine-i ems of interest
eminder
City Council approves the FY 18
budget proposal only
FY 19 and beyond are planning tools
2/28/2017
rHow • • things look?
General Fund - Surplus(Deficit) Comparison
400,000
200,000
(200,000)
(400,OOD)
(600,OOD) -�
(800,OOD)
(1,000,OOD)
(1,200,OOD)
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022
--*--FY178udget fFY18Budget
ow • • things • •
General Fund - Fund Balance Comparison
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022
tFY 17 Budget tFY18 Budget
3
2/28/2017
fHow • • things look?
1,000,000
Aggregate City Budget - Surplus(Defidt)
Comparison
1,000,000)
(2,000,000)
(3,000,000)
(4,000,000)
(5,000,000)
(6,000,000)
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
tFY17Budget tFY18Budget
How • • things • •
Aggregate City Budget- Fund Balance Comparison
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022
�FY17Budget fFY18Budget
4
1
IG PICTUPE
Fund Balance of General Fund above 30%in FY 18
Near 30% in FY 19,above 20%through FY 21
Fund Balance in Water Fund is above 40%through FY 19
No rate or fee increases planned for FY 18
Capital projects associated with water study include well and treatment
facility rehab,and land acquisition
Fund Balance in Sewer Fund drawn down to 12%in FY 19,then back up to 20%
in FY 21
evenue growth projections are still conservative, but less sot an ast year
Shared services Facilities Maintenance Manager proposal,one part-time
inspector to full-time,and one interim assistant administrator to permanent
Funding of major capital projects
17 through
General • • r - Comparison
200,000
100,000
00i
000
000
(400,000)
(500,000) 1' . .' .
..
(600,000) '
(700,000)
(800,000)
i
2/28/2017
Water Fund - Fund Balance Equivalency
I 6,000,000
131%
5,000,000
I4,000,000
3,000,000
2,000,000
44% 55% 25%
i,000,000
25%
FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22
FY 15 through FY 22
Sewer Fund - Fund Balance Equivalency
2,000,000
1,800,000
41L-
1,600,000 0
1,400,000
56%
1,200,000
1,000,000
45%
800,000 43%
600,000 30%
32%
400,00°
20%
200,000
FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22
6
1
Y 17 through FY 22
AggregateBudgetD-
1,000,000
iii 00
�2,000,000) 00070 00i
... ...
iii 00
[5,000,000)
FY2018 FY20190
ajor Initiatives
FY 18
Road to Better Roads
ADA Transition Plan
Route 34 eastern and western sections
Downtown Streetscape project
Completion of Countryside water main and roadway
project
Kennedy Road multi-use path
Well 7 rehabilitation
Center & Countryside LAFO
Kennedy Road Improvements
Rte 71 water/sewer main design
Land acquisition for water facility
Bristol Bay 65 and Riverfront park construction (OSLAD)
1
Major initiatives
FY 19
Road to Better Roads
Route 34 western and eastern expansion
continues
Rte 71 (eastern portion) begins
Kennedy Road multi-use path continues
- Blackberry Creek Nature Preserve
southern section
Windett Ridge tot lot
Bristol Bay 65 construction
ajor initiatives
FY 20
Road to Better Roads
Route 34 expansion completed
Well 9 rehabilitation
Route 71 expansion completed
Caledonia Park completed
2/28/2017
ajor initiatives
FY 21 and 22
Road to Better Road
• 8
Aggregate City Budget- Surplus(Deficit) Comparison
1,000,000
{1,000,000
(2,000,000)
(3,000,000)
{4,000,000
f`.600,000)
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
tFY 18 B idget
9
1
Items to Note
Bond Refinancing
- None seuur , but will monitor
ri
Double rating upgrades in FY 17 could save us
money
Special Census
On hold due to federal hiring freeze
Loss of $15,000 per month
Property Taxes
Frozen in FY 18
Re-evaluate in FY 19
Items to Note
Downtown TIF
Proposal for second TIF to erase negative
equity and expand boundaries
Proposal to extend first TIF
Land acquisition and modest projects
Capital Projects
Steady increase in funding, but less than
in FY 17 because of lack of Countryside-
type project
1
1
Items to Note
I Road to Better Roads
Five year plan approved b _Citv��_Council in Nrniember
2016
Five-year plan illustration available here
http://www.yorkviIle.i1.us/DocumentCenter/Home/View/2787
I Unfunded capital projects
Long list of projects
Knocked off of last year's list
Sycamore and Rt 4_i_ntg�c�eortjgn imnrnvaman
Water plant media replacement
Kennedy Road repaving
Raintree booster station backup generator
Beaver St generator
Items to Note
Countryside Infrastructure
Project wraps up in FY 18
No LAFO funding for Countryside Pkwy
and Center Pkwy
Water Rates
Frozen for FY 18
5% aggregate growth budgeted in FY 19
and beyond
1
Items to Note
IMET Loss from FY 15
uu
between $120,000 and $150,000 from
current seized assets
Litigation ongoing
Building Inspection Load
Yorkville had most 7th most amount of new
housing starts in Chicago region
Inspection count for existing inspectors
hitting critical mass, and demand increasing
Items to Note
Engineering Dept Cost Analysis
In-house type projects still cheaper to
outsource by —$140,000
Vehicle Replacement Schedule
Police target $250,000; Actual $165,000
PW target $250,000; Actual $45,000
1
Items to Note
Administrative Charge Back
Sdidry and benefit costs for per-surinel
portioned out to enterprise and special
revenue funds
Had been done in past with Public Works
Director, but never for any support staff
GC Housing Rental Assistance
Building expected to be open in early 2018
Housing assistance program finalized
Summer 2017 and opened Fall 2018
Items to Note
Building Conditions Survey
RFP closed in November with 17 submittals
Negotiating with EMG (recommended
vendor) on scope and cost of study
IT Services - Interdev
GovIT consortium accepted Yorkville's
application last week
Intergovernmental agreement with
consortium and services agreement with
Interdev (vendor) to City Council in March
1
Items to Note
BUILD program
Expires in December 2017, discussion
begins in Fall 2017
Cost in water fund approaching $200,000
annually and $115,000 in sewer fund
Parks and Recreation
Park Board recommending a 50' x 70'
building for $250,000 or a 90' x 120'
building for $500,000
Items to Note
City Council Goals
Downtown TIF
Second TIF proposal, overlay district,
wayfinding signage
Southside development
Seeking grocery store developer interest
Staffing
Steering new proposals towards shared
services
1
Items to Note
City Council Goals
Manufacturing and Industrial
Development
Cost estimates for Eldamain Rd corridor
utility expansion prepared, awaiting news
from prospective developer
Municipal Building Needs and Planning
Study proposal being finalized, will bring to
future committee meeting
Items to Note
City Council Goals
Vehicle replacement
In capital budget
Riverfront Development
Remediation proposal forthcoming
Water planning
Land acquisition in budget
Revenue growth
Rooftops causing increase in sales tax
revenue
1
Items to Note
City Council Goals
Shared services
IT contract up for review in March,
Purchasing Manager should start mid-
March, Facilities Maintenance Manager in FY
18 budget proposal
Capital improvement Plan
Previously discussed
Small Picture
Fund highlights of individual line-
items
Full descriptions of all pertinent line-
items in the budget memo
1
General Fund
evenues
Property Taxes - Corporate Levy
Decrease in FY 18 due to police pension
Budgeting a 2% increase in FY 19+
Property Taxes - Police Pension
Large�r?cr�Rase in FY 18 takinn mnna\/
away from corporate levy
Could take more money away in FY 19+
General Fund
evenues
Municipal Sales Tax and Non-Home Rule
Sales Tax
FY 17 tracking 5% over FY 16
3% annual growth projected in FY 18+
State Income Tax (LGDF)
IML estimate of $101 per capita, plus
additional funds from delayed special census
2% increase per year beyond that
1
General Fund
evenues
Administrative Chargeback
Support and management personnel
costs charged to enterprise and special
revenue funds
General Fund
xpenses
All departments
Salaries at 3.435% increase in FY 18,
then undetermined
Health insurance 8% increase per year
IMRF employer contribution has modest
increases
1
General Fund
xpenses
All departments
Tuition reimbursement
Deputy Clerk and one Police Officer
Training
Similar budget amounts as in year's past
Office cleaning
New contract split between departments
General Fund
xpenses
Administration
No treasurer
Interim Asst Administrator to permanent
No Administrative Intern
Finance
Auditing amount reflects recently
approved contract
1
General Fund
xpenses
Police
No new police officers in budget proposal
30 FT sworn officers at FYE 17
Vehicle chargeback to offset purchases in
Vehicle and Equipment Fund
Sergeant testing in FY 18
General Fund
xpenses
Community Development
PT inspector goes to FT, recruitment for new PT
inspector
Streets
No change in mosquito control (storm sewer
inlets only)
Tree & Stump removal provides ongoing ash
tree removal
Hanging baskets re-implemented in Summer
2017
Garbage services - senior subsidy matches
program authorized by City Council in April 2014
1
1
General Fund
xpenses
Admin Services
Special census salaries in FY 18
Oswego-shared purchasing manager for
full year
GC Housing rental assistance program
begins in latter part of FY 18
Utility tax rebate tied to Skittles factory
in FY 18
General Fund
xpenses
Admin Services
Oswego-Montgomery-shared Facilities
Maintenance Manager in FY 18, but could
be delayed into FY 19 depending on
intergovernmental agreement review
and hiring process
Oswego-shared IT Services with GovIT
consortium for review in March 2017
1
w
SSA funds
Fox Hill
- Maintenance of common areas and replacement
of entranceway trees in FY 18
Proposal for management company in FY 18
2016 levy of $43 per home
Negative fund equity until FY 25
Sunflower Estates
Detention basin monitoring ends in 2017
Proposal for management company in FY 18
2016 levy of $115 per home
Negative fund equity until FY 25
otor Fuel Tax Fund
Draw down entire fund through FY 22
Baseline Rd Bridge closure on hold
until inspection recommends it
Road to Better Roads stable through
FY 21
1
City-wide Capital Fund
i Offsetting revenue and expense line-items for:
AFP Kennedy Rd tram!
Road infrastructure fee (RINF) in place through
FY 22
Transfer from general fund offsets the cost of the
facility conditions assessment
Transfer from water fund represents remaining
Countryside bond proceeds for Countryside
Parkway, Center Parkway, and Kennedy Rd
ity-wide Capital Fund
Engineering services includes a $35,000 outsourced ADA
transition plan for sidewalks
Route 34 western expansion in FY 18 to FY 20
Route 34 eastern expansion in FY 18 to FY 20
Route 71 eastern expansion in FY 19 and FY 20
Road to Better Roads
Countryside Parkway and Center Parkway in FY 18
Kennedy Road repaving in FY 18
1
Vehicle and Equipment
Three new squad cars in FY 18
One PW pickup truck per year
One Parks vehicle in FY 18
$250,000 for Parks and Recreation
facility
Debt Service Fund
General fund-related payback of old
in-town road program bond
No non-abated property taxes in FY
18
1
Water Fund
Water sales were better than we
expected for the second year in a row
Water rates proposed to stay flat in
FY 18
No change to water infrastructure fee
recommended
Water Fund
120 new housing starts plus GC
Housing project projected in FY 18
Land acquisition recommended by
water study budgeted for FY 18 - 20
Well rehabilitations in FY 18 and FY
20
1
Water Fund
Route 71 watermain relocation
delayed until FY 19 at the earliest
Sewer Fund
Rates approved in April 2014
FY 18 $20.26
FY 19 $20.87
Sewer infrastructure fee remains at
$4 per month through FY 22
YBSD improvements still planned but
not definite
1
Land-cash Fund
Offsetting line-items for:
Riverfront Park improvements
Bristol Bay Regional Park improvements
Revenues from Windett Ridge developer
in FY 18 for tot lot
Construction of Windett Ridge tot lot in
FY 18, Blackberry Creek Nature Preserve
in FY 18 and Caledonia Park in FY 20.
Parks and Recreation Fund
Modest revenue increases on child
development, due to higher
enrollment
Similar Hometown Days budget
estimates
1
Countryside TIF Fund
Right side up through FY 26
$225,000 In revenues
$160,000 to $220,000 in debt service through FY
26
First full year of property taxes from Lighthouse
Academy in FY 17
Multi-tenant building being constructed in FY 18
Possible anchor tenant
Inducement resolution scheduled for April EDC
meeting
Downtown TIF Fund
Proposal for second TIF district as
discussed earlier
Project costs for an overlay district
and wayfinding signs
Land acquisition targeted for FY 18
through FY 21
1
Budget schedule
February 28 City Council
presentation
March 14 City Council
Public hearing and discussion
March 28 City Council
April 11 City Council
April 25 City Council
Debate and potential approval
nline
Full budget proposal, including excel
spreadsheet, available at:
http://www.yorkvi Ile.iI.us/Archive.aspx?AMID=44
REGULAR CITY COUNCIL MEETING
PLEASE PRINT
NAME: SUBDIVISION OR BUSINESS:
�op
"C>A\J %V1 -SCvku%,T-2-
(oc
SF-IICT-C
a c,(z2 , Gvs..f
c