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City Council Packet 2017 03-28-17 AGENDA CITY COUNCIL MEETING Tuesday, March 28, 2017 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Diane Teeling Ken Koch Joel Frieders Seaver Tarulis Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. ADM 2017-24 Monthly Treasurer’s Report for February 2017 2. ADM 2017-28 EEI Hourly Rates for FY 18 – approve Engineering Enterprises, Inc. Hourly Rates as specified in the 2017 Standard Schedule of Charges, effective as of May 1, 2017 3. ADM 2017-29 Ordinance Providing for New Garbage Service Rates – authorize the Mayor and City Clerk to execute 4. ADM 2017-30 Resolution Approving a Reciprocal Agreement on Exchange of Information between the City and the Illinois Department of Revenue – authorize the Mayor and City Clerk to execute 5. ADM 2017-31 FY 18 Insurance Renewals – approve a contract for the renewal of existing HMO and PPO plans with Blue Cross Blue Shield; approve a contract with SunLife for a dental plan; approve a contract with Dearborn National for a vision plan; approve a contract with Dearborn National for life insurance; to approve employee HRA card amounts in the same amount as FY 2017 and to authorize non-union employee contribution percentages as outlined in the memo included with this packet item from City Administrator Olson, dated March 22, 2017 and with union employee contribution rates in the amounts as authorized by the Police Department and Public Works union contracts United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda March 28, 2017 Page 2 Consent Agenda (cont’d): 6. ADM 2017-33 Information Technology Services a. Resolution Approving an Intergovernmental Agreement for the Sharing of Information Technology Services between the Village of Oswego and the United City of Yorkville – authorize the Mayor and City Clerk to execute b. Resolution Approving an Intergovernmental Agreement for Membership in a Government Information Technology Consortium – authorize the Mayor and City Clerk to execute c. Resolution Approving a Professional Services Agreement for Information Technology Services – authorize the Mayor and City Clerk to execute Minutes for Approval: 1. Minutes of the Regular City Council – February 28, 2017 Bills for Payment (Informational): $774,389.50 Mayor’s Report: 1. CC 2017-07 Proclamation for Poppy Days 2. CC 2017-08 Proclamation for National Service Day Recognition 3. CC 2017-09 2017 Road to Better Roads Program – Contract Award 4. CC 2017-10 2017 Sanitary Sewer Lining Program – Contract Award 5. CC 2017-11 West Washington Street Water Main Replacement – Contract Award 6. CC 2017-12 MFT Supplemental Resolution for FY 2018 General Maintenance Appropriation 7. CC 2017-13 Fox Hill and Sunflower Estates SSA Mowing and Maintenance – Contract Award 8. CC 2017-14 Downtown Sidewalk and Fencing Replacement RFP Results – Rejection of Submittals and Request for New RFP 9. CC 2017-15 Purchase of 102 E. Van Emmon – First Reading a. Resolution Approving the Purchase of 102 E. Van Emmon b. Ordinance Approving the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2016 and Ending on April 30, 2017 10. CC 2017-17 Appointment to the Library Board Public Works Committee Report: Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1. ADM 2017-32 Building Conditions Survey – RFQ Results – Contract Award Park Board: 1. CC 2017-16 Ordinance Approving a License Agreement by and between the City and The Yak Shack City Council Agenda March 28, 2017 Page 3 Planning and Zoning Commission: 1. PZC 2017-03 DKR Group, Inc. – 1 ½ Mile Review (Special Use) – Withdrawn City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 11. CC 2017-06 Ordinance Approving 2017-2018 Fiscal Budget Additional Business: Executive Session: Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: April 19, 2017 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Frieders Administration Committee: Alderman Teeling Committee: Alderman Tarulis ECONOMIC DEVELOPMENT: April 5, 2017 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Plan Commission Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Colosimo Kendall Co. Plan Commission Committee: Alderman Funkhouser PUBLIC SAFETY: April 6, 2017 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Frieders Police School District Vice-Chairman: Alderman Committee: Alderman Colosimo Committee: Alderman Tarulis PUBLIC WORKS: April 18, 2017 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Public Works Park Board Vice-Chairman: Alderman Milschewski Engineering YBSD Committee: Alderman Koch Parks and Recreation Committee: Alderman UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, March 28, 2017 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2017-24 Monthly Treasurer’s Report for February 2017 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2017-28 EEI Hourly Rates for FY 18 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2017-29 Ordinance Providing for New Garbage Service Rates □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2017-30 Resolution Approving a Reciprocal Agreement on Exchange of Information between the City and the Illinois Department of Revenue □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. ADM 2017-31 FY 18 Insurance Renewals □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2017-33 Information Technology Services a. Resolution Approving an IGA for Sharing of Information Technology Services between the Village of Oswego and the United City of Yorkville b. Resolution Approving an Intergovernmental Agreement for Membership in a Government Information Technology Consortium c. Resolution Approving a Professional Services Agreement for Information Technology Services □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the City Council – February 28, 2017 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2017-07 Proclamation for Poppy Days □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2017-08 Proclamation for National Service Day Recognition □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2017-09 2017 Road to Better Roads Program – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2017-10 2017 Sanitary Sewer Lining Program – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2017-11 West Washington Street Water Main Replacement – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2017-12 MFT Supplemental Resolution for FY 2018 General Maintenance Appropriation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. CC 2017-13 Fox Hill and Sunflower Estates SSA Mowing and Maintenance – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. CC 2017-14 Downtown Sidewalk and Fencing Replacement RFP Results – Rejection of Submittals and Request for New RFP □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. CC 2017-15 Purchase of 102 E. Van Emmon – First Reading a. Resolution Approving the Purchase of 102 E. Van Emmon b. Ordinance Approving the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2016 and Ending on April 30, 2017 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 10. CC 2017-17 Appointment to the Library Board □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2017-32 Building Conditions Survey – RFQ Results – Contract Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PARK BOARD: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2017-16 Ordinance Approving a License Agreement by and between the City and the Yak Shack □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLANNING AND ZONING COMMISSION ----------------------------------------------------------------------------------------------------------------------------------------- 1. PZC 2017-03 DKR Group, Inc. – 1 ½ Mile Review (Special Use) - Withdrawn □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (cont’d): ----------------------------------------------------------------------------------------------------------------------------------------- 11. CC 2017-06 Ordinance Approving 2017-2018 Fiscal Budget □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number ADM 2017-24 Monthly Treasurer’s Report for February 2017 City Council – March 28, 2017 ADM – 03/15/17 Moved forward to CC consent agenda. ADM 2017-24 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance February Revenues YTD Revenues Revenue Budget % of Budget February Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund 01 - General 5,691,706 915,668 12,928,763 14,516,822 89%1,407,095 11,839,742 14,995,054 79%6,780,727 Special Revenue Funds 15 - Motor Fuel Tax 883,223 38,521 444,797 512,577 87%43,668 560,017 740,580 76%768,003 79 - Parks and Recreation 500,762 129,535 1,565,550 1,654,988 95%121,068 1,482,610 1,796,995 83%583,702 72 - Land Cash 212,318 2,665 107,813 489,000 22%3,407 79,997 453,855 18%240,134 87 - Countryside TIF (549,946) - 215,360 200,000 108%- 160,212 162,759 98%(494,798) 88 - Downtown TIF 253,703 - 68,707 70,050 98%7,535 185,402 478,530 39%137,008 11 - Fox Hill SSA (3,780) - 7,263 7,073 103%- 10,388 11,333 92%(6,905) 12 - Sunflower SSA (31,175) - 20,456 20,392 100%- 4,332 17,534 25%(15,050) Debt Service Fund 42 - Debt Service - 22,523 275,917 320,675 86%50 320,963 320,675 100%(45,045) Capital Project Funds 25 - Vehicle & Equipment 1,841 96,853 543,346 314,883 173%8,376 277,616 347,617 80%267,571 23 - City-Wide Capital 3,003,908 132,784 956,967 1,823,662 52%346,016 3,018,617 3,796,671 80%942,258 Enterprise Funds *51 - Water 5,196,289 594,772 9,915,492 3,794,908 261%246,936 12,372,348 6,631,429 187%2,739,433 *52 - Sewer 1,570,874 306,615 2,104,912 2,534,994 83%101,130 2,577,856 2,965,298 87%1,097,930 Library Funds 82 - Library Operations 499,355 3,988 688,615 731,887 94%59,281 590,554 756,943 78%597,416 83 - Library Debt Service - - 746,548 752,771 99%- 752,770 752,771 100%(6,222) 84 - Library Capital 14,807 2,101 44,560 20,010 223%5,855 31,837 11,895 268%27,530 Total Funds 17,243,885 2,246,025 30,635,067 27,764,692 110%2,350,416 34,265,260 34,239,939 100%13,613,692 * Fund Balance Equivalency Rob Fredrickson, Finance Director/Deputy Treasurer UNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending February 28, 2017 Cash Basis As Deputy Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number ADM 2017-28 EEI Hourly Rates for FY 18 City Council – March 28, 2017 ADM – 03/15/17 Moved forward to CC consent agenda. ADM 2017-28 Majority Approval See attached. Nicole Kathman Administration Name Department Summary Consideration of an amendment to EEI’s contract for hourly rates. Background This item was last discussed by City Council in May 2016. At that time, the City Council approved a new hourly rate schedule for EEI’s services. Attached is EEI’s proposed FY 2018 hourly rates. Recommendation Staff recommends approval of the hourly rate schedule. Memorandum To: Administration Committee From: Nicole Kathman, Administrative Intern CC: Bart Olson, City Administrator Date: March 7, 2017 Subject: EEI Hourly Rates for FY 2018 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number ADM 2017-29 Codification of Garbage Surcharge Rates – FY 2018 thru FY 2022 City Council – March 28, 2017 ADM – 03/15/17 Moved forward to CC consent agenda. ADM 2017-29 Majority Approval Rob Fredrickson Finance Name Department The attached ordinance (Attachment A) codifies garbage surcharge rates for fiscal years 2018 thru 2022, pursuant to the contract for garbage, refuse, recycling and yard waste collection that the City entered into with Advanced Disposal on January 24, 2017. In comparison to the current year, Fiscal Year 2018 garbage rates will decrease by $2.75 (14%) per month, before increasing an average of $0.43 (2.5%) per month in Fiscal Years 2019 thru 2022. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 65/95 Gallon Totes Regular 16.50 16.91 17.34 17.77 18.21 Senior 13.20 13.53 13.87 14.22 14.57 Senior Circuit Breaker 8.25 8.46 8.67 8.89 9.11 33 Gallon Totes Regular 15.95 16.35 16.76 17.18 17.61 Senior 12.76 13.08 13.41 13.74 14.09 Senior Circuit Breaker 7.98 8.18 8.38 8.59 8.81 Residents aged 65 and older, will continue to receive a discounted rate of 20% for seniors and 50% for seniors who qualify for circuit breaker. The attached ordinance also revises the language found in the existing City Code (Attachment B) under Section 7-7-2B thru D, in order to better define the definition of “user” in regards to City refuse service. Staff recommends approval of the attached ordinance, which has been attached for your review and consideration. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: March 7, 2017 Subject: Garbage Surcharge Rate Ordinance Ordinance No. 2017-____ Page 1 Ordinance No. 2017- _____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR NEW GARBAGE SERVICE RATES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Title 7, Chapter 7, Section 2 of the United City of Yorkville Code of Ordinances is hereby amended by deleting that Section in its entirety and replacing it with the following: “7-7-2 GARBAGE SERVICE SURCHARGE A. Garbage Service Surcharge Rates shall be as follows: 1. Effective May 1, 2017, for service with 65 gallon and 95 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of sixteen dollars fifty cents ($16.50) per month. The surcharge for residents sixty-five (65) years of age or older shall be thirteen dollars twenty cents ($13.20) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, shall be eight dollars twenty five cents ($8.25) per month. For service with 33 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of fifteen dollars ninety five cents ($15.95) per month. The surcharge for residents sixty-five (65) years of age or older shall be twelve dollars seventy six ($12.76) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, shall be seven dollars ninety eight cents ($7.98) per month. 2. Effective May 1, 2018, for service with 65 gallon and 95 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of sixteen dollars ninety one cents ($16.91) per month. The surcharge for residents sixty-five (65) years of age or older, with 65 gallon and 95 gallon totes, shall be thirteen dollars fifty three cents ($13.53) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, with 65 gallon and 95 gallon totes, shall be eight dollars forty six cents ($8.46) per month. For service with 33 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of sixteen dollars thirty five cents ($16.35) per month. The surcharge for residents sixty-five (65) years of age or older, with 33 gallon totes, shall be thirteen dollars eight cents ($13.08) per Ordinance No. 2017-____ Page 2 month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, with 33 gallon totes, shall be eight dollars eighteen cents ($8.18) per month. 3. Effective May 1, 2019, for service with 65 gallon and 95 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of seventeen dollars thirty four cents ($17.34) per month. The surcharge for residents sixty-five (65) years of age or older shall be thirteen dollars eighty seven cents ($13.87) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, shall be eight dollars sixty seven cents ($8.67) per month. For service with 33 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of sixteen dollars seventy six cents ($16.76) per month. The surcharge for residents sixty-five (65) years of age or older shall be thirteen dollars forty one cents ($13.41) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, shall be eight dollars thirty eight cents ($8.38) per month. 4. Effective May 1, 2020, for service with 65 gallon and 95 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of seventeen dollars seventy seven cents ($17.77) per month. The surcharge for residents sixty-five (65) years of age or older shall be fourteen dollars twenty two cents ($14.22) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, shall be eight dollars eighty nine cents ($8.89) per month. For service with 33 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of seventeen dollars eighteen cents ($17.18) per month. The surcharge for residents sixty-five (65) years of age or older shall be thirteen dollars seventy four cents ($13.74) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, shall be eight dollars fifty nine cents ($8.59) per month. 5. Effective May 1, 2021, for service with 65 gallon and 95 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of eighteen dollars twenty one cents ($18.21) per month. The surcharge for residents sixty-five (65) years of age or older shall be fourteen dollars fifty seven cents ($14.57) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, shall be nine dollars eleven cents ($9.11) per month. For service with 33 gallon totes, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of seventeen dollars sixty one cents ($17.61) per month. The surcharge for residents sixty-five (65) years of age or older shall be fourteen dollars nine cents ($14.09) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker, shall be eight dollars eighty one cents ($8.81) per month. B. Duration: The garbage surcharge service rates shall continue to be imposed until further amended by ordinance of the City. Ordinance No. 2017-____ Page 3 C. Imposed: The garbage surcharge service rates shall be imposed upon all persons, entities or property owners who receive or are eligible to receive curb side garbage, refuse, recycling or yard waste collection services pursuant to the current contract for such collection services entered into between the City and its designated service provider. D. Exceptions: The garbage surcharge service rates shall not be imposed on multi-family uses of more than two attached dwelling units or commercial, business or manufacturing uses.” Section 2: This Ordinance shall be in full force and effect on upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ________, 2017. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ DIANE TEELING ________ CHRIS FU NKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________ 2017. ______________________________ MAYOR 7-7-2: GARBAGE PICK UP SURCHARGE: A. Rates: Garbage service rates shall be as follows: 1. Effective May 1, 2014, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of eighteen dollars fourteen cents ($18.14) per month. The surcharge for residents sixty five (65) years of age or older shall be nine dollars seven cents ($9.07) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker shall be four dollars fifty four cents ($4.54) per month. 2. Effective May 1, 2015, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of eighteen dollars sixty nine cents ($18.69) per month. The surcharge for residents sixty five (65) years of age or older shall be fourteen dollars ninety five cents ($14.95) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker shall be nine dollars thirty four cents ($9.34) per month. 3. Effective May 1, 2016, a garbage surcharge shall be placed on the regular billing of city utility bills for the sum of nineteen dollars twenty five cents ($19.25) per month. The surcharge for residents sixty five (65) years of age or older shall be fifteen dollars forty cents ($15.40) per month. The surcharge for residents sixty five (65) years of age or older who qualify for Circuit Breaker shall be nine dollars sixty three cents ($9.63) per month. (Ord. 2014-17, 4-22-2014) B. Duration: Said surcharge shall continue to be imposed until further ordinance of the United City Of Yorkville. C. Imposed On Each User: Said surcharge shall be imposed upon each user of city garbage and refuse pick up service. D. Exceptions: Said surcharge shall not be imposed on any multi-family user that does not have city garbage pick up as currently defined under the city garbage and refuse pick up ordinances, nor shall said surcharge be imposed on any commercial, business, or manufacturing user for which no garbage service is provided by the city. (Ord. 2008-34, 5-13-2008) Page 1 of 1Sterling Codifiers, Inc. 3/7/2017http://www.sterlingcodifiers.com/codebook/printnow.php Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number ADM 2017-30 Reciprocal Agreement on Exchange of Sales Tax Information with IDOR City Council – March 28, 2017 ADM – 03/15/17 Moved forward to CC consent agenda. ADM 2017-30 Rob Fredrickson Finance Name Department Pursuant to changes made by the State, the City is required to enter into a revised agreement with the Illinois Department of Revenue (IDOR) in order to continue receiving sales tax information after the expiration of the current agreement on December 31, 2016. The revised agreement is similar to the agreement entered into in 2014; however, the revised agreement now requires each person who is authorized to request, view or receive sales tax information to complete and sign a form acknowledging the use and disclosure of confidential sales tax information (please see Attachment B on page 5 of the revised Reciprocal Agreement from the IDOR). A resolution approving the revised agreement (Exhibit A), along with the agreement itself (Exhibit B) is attached for your review and consideration. Also attached is a letter to the IDOR (Exhibit C) identifying which City personnel would have access to the confidential information and the sales tax exchange agreement (Exhibit D) entered into in 2014. Staff recommends approval of the revised Reciprocal Agreement with the IDOR. Memorandum To: Administration committee From: Rob Fredrickson, Finance Director Date: March 8, 2017 Subject: Reciprocal Agreement on Exchange of Sales Tax Information Resolution No. 2017-___ Page 1 Resolution No. 2017-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION BETWEEN THE UNITED CITY OF YORKVILLE, ILLINOIS AND THE ILLINOIS DEPARTMENT OF REVENUE WHEREAS, the United City of Yorkville, Kendall County, Illinois is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Reciprocal Agreement on Exchange of Information between the United City of Yorkville, Illinois and the Illinois Department of Revenue, attached hereto and made a part hereof, is hereby approved and the Mayor and the City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the United City of Yorkville. Section 2. Resolution No. 2014-36 dated December 9, 2014, is hereby repealed. Section 3. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ____________________, 2017. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH _______ JACKIE MILSCHEWSKI ________ DIANE TEELING _______ CHRIS FUNKHOUSER ________ JOEL FRIEDERS _______ SEAVER TARULIS ________ Exhibit A Resolution No. 2017-___ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ____________________, 2017. ______________________________ MAYOR Attest: ___________________________________ City Clerk September 1, 2016 and after Reciprocal Agreement on Exchange of Information – Sales Tax 1 (R-9/16) RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION BETWEEN THE [TOWN][CITY][VILLAGE][COUNTY] OF_____________________________________ AND THE ILLINOIS DEPARTMENT OF REVENUE The Illinois Department of Revenue (the “Department”), in accordance with the statutes of the State of Illinois, agrees to share under the terms of this Reciprocal Agreement on Exchange of Information (the “Reciprocal Agreement”) with the [Town][City][Village][County] of __________________________________ (the [“Municipality”][“County”]) financial information obtained pursuant to the Illinois Retailers' Occupation Tax Act, the Service Occupation Tax Act, the Use Tax Act, and the Service Use Tax Act (the “Tax Acts”). For purposes of this Reciprocal Agreement, “financial information” means the following information for each retailer or serviceman in the [Municipality][County]: (1) the business name; (2) the business address; (3) the standard classification number assigned to the business; (4) net revenue distributed to the requesting [municipality][county] that is directly related to the requesting [municipality's][county's] local share of the proceeds under the Use Tax Act, the Service Use Tax Act, the Service Occupation Tax Act, and the Retailers' Occupation Tax Act distributed from the Local Government Tax Fund, and, if applicable, any locally imposed retailers' occupation tax or service occupation tax; and (5) a listing of all businesses within the requesting [municipality][county] by account identification number and address. It is further agreed that all information exchanged will be used only for the official purposes of the State and of the [Municipality][County] and shall be kept confidential in accordance with the Tax Acts. Each party agrees to take appropriate steps to protect from unauthorized disclosure the tax information obtained pursuant to this Reciprocal Agreement and to destroy it when no longer needed by shredding or other appropriate means. The [Municipality][County] agrees to follow the procedures to protect the confidentiality of information provided in “Minimum Standards Required to Safeguard Information Given as a Result of a Reciprocal Agreement on the Exchange of Information,” which is incorporated into this Reciprocal Agreement as Attachment A. Both parties understand and agree that the Department will not provide any information under this Reciprocal Agreement to the [Municipality][County] unless and until the [Municipality][County] signs Attachment A. It is agreed that only the chief executive officer of the [Municipality][County] will initiate a Reciprocal Agreement with the Department. Information provided to the [Municipality][County] under this Reciprocal Agreement may be shared with or viewed by only persons who are directly involved in the financial operations of the [Municipality][County], including [Municipal][County] employees, and persons, such as attorneys or accountants, retained by the [Municipality][County]. The information provided shall not, however, be shared with or viewed by any person who is compensated by the [Municipality][County] for services rendered on a contingent basis or any other similar method that may impair that person's independence or the perception of that person's independence. The chief executive officer shall provide the Department with a list of names and official titles of persons designated by him or her as persons exclusively authorized to request, view, or receive financial information on his or her behalf. The list shall be on [Municipal][County] letterhead and shall be signed by the chief executive officer. The information provided by the Department shall not be viewed by or shared with anyone who September 1, 2016 and after Reciprocal Agreement on Exchange of Information – Sales Tax 2 (R-9/16) is not on the list. Each person designated to request, view, or receive financial information must acknowledge to the Department that he or she received and reviewed this Reciprocal Agreement and understands the legal and contractual obligation to maintain the confidentiality of this information by signing and returning Attachment B, which attachment shall be incorporated into this Reciprocal Agreement. The Department agrees to provide the [Municipality][County] with a written list showing the names and official titles of Department employees designated by it to request, view, or receive financial information from the [Municipality][County]. Both parties agree to furnish additions to and deletions from the lists as they occur. It is agreed that no information provided under this Reciprocal Agreement will be provided by telephone or pursuant to a telephone request. Both parties understand and agree that the Department will not provide any information under this Reciprocal Agreement to the [Municipality][County] unless and until the [Municipality][County] provides:  a signed copy of this Reciprocal Agreement;  a signed copy of Attachment A;  a list of names and official titles of persons exclusively authorized to request, view, or receive financial information on [Municipal][County] letterhead, signed by the chief executive officer; and  a completed and signed Attachment B for each person designated by the chief executive officer of the [Municipality][County] as authorized to request, view, or receive financial information. It is further agreed that either party for administrative reasons may refuse to share information. This Reciprocal Agreement may be canceled by either party at any time and will be canceled in the event of any unauthorized use or disclosure (verbally, in writing, or by any other means) of confidential financial information obtained pursuant to this Reciprocal Agreement or failure to abide by the procedures set forth by the Department for safeguarding the confidentiality of such confidential financial information. Illinois Department of Revenue ___________________________________ [Municipality][County] ________________________________ __________________________________________ Director Chief Executive of the [Municipality][County] ________________________________ __________________________________________ Date Clerk of the [Municipality][County] __________________________________________ Date September 1, 2016 and after Reciprocal Agreement on Exchange of Information – Sales Tax 3 (R-9/16) ATTACHMENT A MINIMUM STANDARDS REQUIRED TO SAFEGUARD INFORMATION GIVEN AS A RESULT OF A RECIPROCAL AGREEMENT ON THE EXCHANGE OF INFORMATION 1. All requests for information under the Reciprocal Agreement on the Exchange of Information (the “Reciprocal Agreement”) will be in writing, on letterhead of the [Municipality][County] and addressed to the Local Tax Allocation Division at the Illinois Department of Revenue (the “Department”). 2. Information received under the Reciprocal Agreement will be kept in a locked storage facility, e.g., locked file cabinet, closet, or desk that is only accessible by persons authorized under the Reciprocal Agreement to receive information. Any information stored in an electronic format shall be password protected and restricted to only those persons authorized under the Reciprocal Agreement to receive information. 3. Any [Municipality][County] that receives information under the Reciprocal Agreement will promptly notify the Department when a person who has been authorized to receive information under the Reciprocal Agreement, leaves employment of the [Municipality][County] or otherwise is no longer authorized by statute or by the [Municipality][County] to receive the information. 4. Any [Municipality][County] that receives information under the Reciprocal Agreement will report to the Department any possible or suspected breach of confidentiality of the information as soon as possible, but no later than the close of business on the business day following the date of discovery. 5. The proper method for destruction of information that is no longer needed is shredding or destruction of the CDs. 6. Any [Municipality][County] that receives information under the Reciprocal Agreement will not share the information with or allow the information to be viewed by any person who is compensated by the Municipality or County for services rendered on a contingent basis or any other similar method that may impair that person's independence or the perception of that person's independence. September 1, 2016 and after Reciprocal Agreement on Exchange of Information – Sales Tax 4 (R-9/16) 7. Any person who divulges confidential information in any manner, except in accordance with a proper judicial order or as otherwise provided by law, is guilty of a Class B misdemeanor with a fine not to exceed $7,500.00 per disclosure. Confidential information includes any information collected by the Department from any return or investigation other than name and address of the taxpayer. Disclosure of confidential information to [Municipal][County] Employees, contractors, or vendors who are not explicitly authorized to view such information under the Reciprocal Agreement constitutes unauthorized disclosure. 8. Information received under the Reciprocal Agreement is exempt from disclosure under section 7(1)(a) of the Freedom of Information Act (FOIA). Section 11 of the Retailer’s Occupation Tax Act (ROTA) specifically prohibits disclosure of this information. To ensure uniform responses among recipients of confidential tax information, a [Municipality][County] that receives a FOIA request for information received under the Reciprocal Agreement shall (a) deny the request pursuant to section 7(1)(a) of FOIA; (b) notify the Department of Revenue of the request; and (c) keep the Department apprised of any proceedings instituted to compel the release of information under FOIA. The [Town][City][Village][County] of _______________________________ agrees to abide by the aforementioned standards in safeguarding the information that it receives pursuant to the Reciprocal Agreement, which it has entered into with the Illinois Department of Revenue. ____________________________________ Signature ____________________________________ Title ____________________________________ Date September 1, 2016 and after Reciprocal Agreement on Exchange of Information – Sales Tax 5 (R-9/16) ATTACHMENT B Acknowledgment of Restrictions on Use and Disclosure of Confidential Financial Information I, ___________________________, am currently employed as [a][an] _______________________ with [the [Town][City][Village][County] of _____________________ (the [“Municipality”][“County”])][name of non-government entity]. I am authorized under the Reciprocal Agreement on Exchange of Information between [name of Municipality][name of County] and the Illinois Department of Revenue to request, view, or receive confidential financial information on behalf of the [Municipality][County]. I have received and reviewed the Reciprocal Agreement on the Exchange of Information and I understand its terms. By my signature below I acknowledge that the unauthorized use or disclosure of confidential financial information obtained under the Reciprocal Agreement is prohibited by law. I further acknowledge that any person who divulges confidential financial information in any manner, except pursuant to a court order or as otherwise authorized by law, is guilty of a Class B misdemeanor and subject to a fine of up to $7,500 per disclosure. I understand that disclosing confidential financial information to persons who are not explicitly authorized under the Reciprocal Agreement constitutes unauthorized use and disclosure. Employer: (Please print) ____________________________________ Position/Title: (Please print) _____________________________________ ___________________________ [Signature] __________________ [Date] March 8, 2017 Illinois Department of Revenue Local Tax Allocation Division (3-500) 101 West Jefferson Street Springfield, Illinois 62702 To whom it may concern, Pursuant to the Reciprocal Agreement on Exchange of Information between the United City of Yorkville, Illinois and the Illinois Department of Revenue, please see below for a listing of authorized City personnel who will have access to confidential sales tax information provided by the Department: Bart Olson, City Administrator Rob Fredrickson, Finance Director Amy Simmons, Accounting Clerk Rachel Wright, Senior Accounting Clerk Judy Dyon, Accounting Clerk Erin Willrett, Assistant City Administrator Lisa Pickering, Executive Assistant Nicole Kathman, Administrative Intern Regards, Gary J. Golinski, Mayor United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Resolution No. 2014- 1 A RESOLUTION OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, APPROVING A RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION BETWEEN THE UNITED CITY OF YORKVILLE,ILLINOIS AND THE ILLINOIS DEPARTMENT OF REVENUE WHEREAS, the United City of Yorkville, Kendall County, Illinois is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Reciprocal Agreement on Exchange of Information between the United City of Yorkville, Illinois and the Illinois Department of Revenue, attached hereto and made a part hereof, is hereby approved and the Mayor and the City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the United City of Yorkville. Section 2. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of DECcm 6EA , 2014. Dc pV7y CITY CLERK ROSE ANN SPEARS DIANE TEELING JOEL FRIEDERS JACKIE MILSCHEWSKI CARLO COLOSIMO KEN KOCH CHRISTOPHER FUNKHOUSER V LARRY KOT Resolution No. 2014- 3(o Page 1 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 1 day of L ECEM6ER , 2014. A l JA17J MAYOR Attest: J EPU7Y City Clerk Resolution No. 2014-,3 Page 2 RECIPROCAL AGREEMENT ON EXCHANGE OF INFORMATION BETWEEN THE_ United City of Yorkville, Illinois AND THE ILLINOIS DEPARTMENT OF REVENUE The Illinois Department of Revenue (the "Department"), in accordance with the statutes of the State of Illinois, agrees to share under the terms of this Reciprocal Agreement on Exchange of Information (the "Reciprocal Agreement") with the Town/City/Village of United City of Yorkville, Illinois the "Municipality") return information obtained pursuant to the Illinois Retailers' Occupation Tax Act, the Service Occupation Tax Act, the Use Tax Act, and the Service Use Tax Act (the "Tax Acts"). It is further agreed that all information exchanged will be used only for the official purposes of the State and of the Municipality and shall be kept confidential in accordance with the Tax Acts. Each party agrees to take appropriate steps to protect from unauthorized disclosure the tax information obtained pursuant to the Reciprocal Agreement and to destroy it when no longer needed by shredding or other appropriate means. The Municipality agrees to follow the procedures to protect the confidentiality of information provided in "Minimum Standards Required to Safeguard Information Given as a Result of a Reciprocal Agreement on the Exchange of Information," which is incorporated into the Reciprocal Agreement as Attachment A. Both parties understand and agree that the Department will not provide any information under the Reciprocal Agreement to the Municipality unless and until the Municipality signs Attachment A. It is agreed that only the chief executive officer of the Municipality will initiate the Reciprocal Agreement on Exchange of Information with the Department. The chief executive officer of the Municipality will provide the Department with a list of names and official titles of municipal personnel designated by him or her as persons exclusively authorized to request return information view return information or receive related information on his or her behalf. This list shall be restricted to municipal personnel directly involved in the financial operations of the municipality and the financial information provided by the Department shall not be viewed by or shared with anyone who is not on the list. The Department agrees to provide the Municipality with a written list showing the names and official titles of Department personnel designated by it to request return information, view return information, or receive related information from the Municipality. Both parties agree to furnish additions to and deletions from the lists as they occur. It is agreed that no information provided under the Reciprocal Agreement will be provided by telephone or pursuant to a telephone request. It is further agreed that either party for administrative reasons may refuse to share information. Reciprocal Agreement on Exchange of Information 1 R-10/14) The Reciprocal Agreement may be canceled by either party at any time and will be canceled in the event of any unauthorized use or disclosure of State tax return information obtained pursuant to the Reciprocal Agreement or failure to abide by the procedures set forth by the Department for safeguarding the confidentiality of such return information. United City of Yorkville, Illinois Illinois Department of Revenue Municipality Director Chie Exe ve o e the Municipality Date DEPo y Clerk of the Municipality C A o Date 2 ATTACHMENT A MINIMUM STANDARDS REQUIRED TO SAFEGUARD INFORMATION GIVEN AS A RESULT OF A RECIPROCAL AGREEMENT ON THE EXCHANGE OF INFORMATION 1. All requests for information under the Reciprocal Agreement on the Exchange of Information (the "Reciprocal Agreement") will be in writing, on letterhead of the municipality and addressed to the Local Tax Allocation Division at the Illinois Department of Revenue (the "Department"). 2. Information received under the Reciprocal Agreement will be kept in a locked storage facility, e.g., locked file cabinet, closet, or desk that is only accessible by persons authorized under the Reciprocal Agreement to receive information. Any information stored in an electronic format shall be password protected and restricted to only those persons on the authorized list provided by the chief executive officer. 3. Any Municipality that receives information under the Reciprocal Agreement will promptly notify the Department when a municipal employee, who has been authorized to receive information under the Reciprocal Agreement, leaves employment of the Municipality or otherwise is no longer authorized by statute or by the Municipality to receive the information. 4. Any Municipality that receives information under the Reciprocal Agreement will report immediately to the Department any possible or suspected breach of confidentiality of the information. 5. The proper method for destruction of information that is no longer needed is shredding or destruction of the CDs. 6. Any Municipality that receives information under the Reciprocal Agreement agrees to allow the Department to physically inspect its facilities to insure proper compliance with these standards. Reciprocad Agreement on Exchange of Information 3 R-10!14) 7. Any person who divulges confidential taxpayer information in any manner, except in accordance with a proper judicial order or as otherwise provided by law, is guilty of a Class B misdemeanor with a fine not to exceed $7,500.00. Confidential information includes any information collected by the Department from any return or investigation other than name and address of the taxpayer. The Town/City/Village of United City of Yorkville, Illinois agrees to abide by the aforementioned standards in safeguarding the information that it receives pursuant to the Reciprocal Agreement on the Exchange of Information, which it has entered into with the Illinois Department of Revenue. S/w S igna re t 41 M Ook Title 1-1'10 ]iq Date 4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number ADM 2017-31 FY 18 Insurance Renewals City Council – March 28, 2017 ADM – 03/15/17 Moved forward to CC consent agenda. ADM 2017-31 Majority Approval See attached. Bart Olson Administration Name Department Summary List of FY 2018 employee health insurance contributions. Background Each year as part of the motion on health insurance, the City Council approves employee contribution amounts for health insurance. Usually this proposal is included at the Administration Committee meeting where health insurance is reviewed. Due to timing considerations this year, those proposals were not discussed. The spreadsheet of the FY 17 (current) and FY 18 (proposed) employee contribution percentages is attached. In general, the City has tried to keep union and non-union employee contribution percentages equal. The two main differences between the groups is that the police unions have a 10% year over year cap on the increase in employee contributions and that both the police unions and the public works unions have tier 2 employees which pay a higher amount than all tier 1 union employees and non-union employees. The cap works for the police unions to slow the increases in their employee contribution amounts during years with large increases in premiums (not seen this year). The concept behind the tier 2 employee contribution amounts has been to dovetail all employees to a slightly higher amount at some point in the future (tentatively May 2018). Along those lines, the City has structured the five-year police union contracts to align all police union members at the same health insurance employee contribution percentages by May 2018. While that conversation does not apply to the FY 18 contribution percentages under discussion, I thought it was necessary to foreshadow that conversation for the FY 19 contribution percentages. Recommendation Staff recommends the employee contributions in the attached chart be adopted by motion, and as summarized below: 1) Non-union employees and public works tier 1 employees will pay the same percentages as last year: a. 8.5% for HMO employee only, HMO Employee + Spouse, and HMO Employee + Children b. 7.5% for HMO Family c. 9.5% for PPO employee only, PPO Employee + Spouse, and PPO Employee + Children d. 9% for PPO Family 2) All Tier 2 union employees (public works, officers, and sergeants) will pay the same percentages as last year a. 11% for all HMO Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 22, 2017 Subject: Employee contributions for health insurance b. 16% for all PPO 3) Because of the health insurance cap in past years, Tier 1 Sergeants will pay higher percentages than last year for five plans but the same percentage as last year for three plans a. HMO Employee only goes from 8.1% last year to 8.5% this year (same total percent as non- union) b. HMO Employee + Spouse goes from 8.2% last year to 8.5% this year (same total percent as non-union) c. HMO Employee + Children goes from 8.3% last year to 8.5% this year (same total percent as non-union) d. HMO Family goes from 7.3% last year to 7.5% this year (same total percent as non-union e. PPO Employee only goes from 7.9% last year to 8.5% this year (same total percent as non- union) f. PPO Employee + Spouse (9.5%), PPO Employee + Children (9.5%), and PPO Family (9%) stay the same as the previous year 4) Because of the health insurance cap in past years, Tier 1 Officers will pay higher percentages than last year for five plans, but the same percentage as last year for three plans. a. HMO Employee only goes from 8.1% last year to 8.5% this year (same total percent as non- union) b. HMO Employee + Spouse goes from 8.0% last year to 8.5% this year (same total percent as non-union) c. HMO Employee + Children goes from 8.0% last year to 8.5% this year (same total percent as non-union) d. HMO Family goes from 7.1% last year to 7.5% this year (same total percent as non-union e. PPO Employee only goes from 7.9% last year to 8.5% this year (same total percent as non- union) f. PPO Employee + Spouse (9.5%), PPO Employee + Children (9.5%), and PPO Family (9%) stay the same as the previous year FY 17 (current)Gross Cost to City, Monthly, Per EmployeeEmployee Contribution, Monthly, Per EmployeeNon‐Union Employee 8.5% 60.48$       8.5% 128.41$      8.5% 124.47$     7.5% 169.76$     PW Tier 1 Union Employee 8.5% 60.48$       8.5% 128.41$      8.5% 124.47$     7.5% 169.76$     PW Tier 2 Union Employee 11.0% 78.27$       11.0% 166.18$      11.0% 161.08$     11.0% 248.99$     PD Sergeant Tier 1 Union Employee 8.1% 57.78$       8.2% 123.49$      8.3% 121.29$     7.3% 165.00$     PD Sergeant Tier 2 Union Employee 11.0% 78.27$       11.0% 166.18$      11.0% 161.08$     11.0% 248.99$     PD Officer Tier 1 Union Employee 8.1% 57.49$       8.0% 120.96$      8.0% 117.70$     7.1% 159.72$     PD Officer Tier 2 Union Employee 11.0% 78.27$       11.0% 166.18$      11.0% 161.08$     11.0% 248.99$     Monthly PremiumMonthly HRA costGross Cost to City, Monthly, Per EmployeeEmployee Contribution, Monthly, Per EmployeeNon‐Union Employee 9.5% 99.11$       9.5% 168.56$      9.5% 164.78$     9.0% 217.76$     PW Tier 1 Union Employee 9.5% 99.11$       9.5% 168.56$      9.5% 164.78$     9.0% 217.76$     PW Tier 2 Union Employee 16.0% 166.93$     16.0% 283.88$      16.0% 277.52$     16.0% 387.14$     PD Sergeant Tier 1 Union Employee 7.9% 82.39$       9.5% 168.56$      9.5% 164.78$     9.0% 217.76$     PD Sergeant Tier 2 Union Employee 16.0% 166.93$     16.0% 283.88$      16.0% 277.52$     16.0% 387.14$     PD Officer Tier 1 Union Employee 7.9% 82.39$       9.5% 168.56$      9.5% 164.78$     9.0% 217.76$     PD Officer Tier 2 Union Employee 16.0% 166.93$     16.0% 283.88$      16.0% 277.52$     16.0% 387.14$     1,043.31$                     1,774.27$                     1,734.49$                     2,419.61$                       $                        609.98  $                     1,295.10  $                     1,255.32  $                      1,940.44  $                        433.33  $                        479.17  $                        479.17  $                         479.17 PPO1 Employee OnlyPPO1 Employee + SpousePPO1 Employee + ChildrenPPO1 FamilyHMO Employee OnlyHMO Employee + SpouseHMO Employee + ChildrenHMO Family711.55$                        1,510.75$                     1,464.33$                     2,263.51$                       FY 18 (proposed)Gross Cost to City, Monthly, Per EmployeeEmployee Contribution, Monthly, Per EmployeeNon‐Union Employee 8.5% 62.22$       8.5% 134.38$      8.5% 126.73$     7.5% 175.49$     PW Tier 1 Union Employee 8.5% 62.22$       8.5% 134.38$      8.5% 126.73$     7.5% 175.49$     PW Tier 2 Union Employee 11.0% 80.52$       11.0% 173.90$      11.0% 164.01$     11.0% 257.39$     PD Sergeant Tier 1 Union Employee 8.5% 62.22$       8.5% 134.38$      8.5% 126.73$     7.5% 175.49$     PD Sergeant Tier 2 Union Employee 11.0% 80.52$       11.0% 173.90$      11.0% 164.01$     11.0% 257.39$     PD Officer Tier 1 Union Employee 8.5% 62.22$       8.4% 133.06$      8.5% 126.73$     7.5% 175.49$     PD Officer Tier 2 Union Employee 11.0% 80.52$       11.0% 173.90$      11.0% 164.01$     11.0% 257.39$     Monthly PremiumMonthly HRA costGross Cost to City, Monthly, Per EmployeeEmployee Contribution, Monthly, Per EmployeeNon‐Union Employee 9.5% 101.75$     9.5% 176.37$      9.5% 168.92$     9.0% 226.60$     PW Tier 1 Union Employee 9.5% 101.75$     9.5% 176.37$      9.5% 168.92$     9.0% 226.60$     PW Tier 2 Union Employee 16.0% 171.37$     16.0% 297.05$      16.0% 284.51$     16.0% 402.84$     PD Sergeant Tier 1 Union Employee 8.5% 90.63$       9.5% 176.37$      9.5% 168.92$     9.0% 226.60$     PD Sergeant Tier 2 Union Employee 16.0% 171.37$     16.0% 297.05$      16.0% 284.51$     16.0% 402.84$     PD Officer Tier 1 Union Employee 8.5% 90.63$       9.5% 176.37$      9.5% 168.92$     9.0% 226.60$     PD Officer Tier 2 Union Employee 16.0% 171.37$     16.0% 297.05$      16.0% 284.51$     16.0% 402.84$      $                        433.33  $                        479.17  $                        479.17  $                         479.17 1,071.08$                     1,856.54$                     1,778.16$                     2,517.78$                      PPO1 Employee OnlyPPO1 Employee + SpousePPO1 Employee + ChildrenPPO1 Family $                        637.75  $                     1,377.37  $                     1,298.99  $                      2,038.61 HMO Employee OnlyHMO Employee + SpouseHMO Employee + ChildrenHMO Family732.01$                        1,580.94$                     1,490.97$                     2,339.90$                       Summary Review of options related to FY 18 Health Insurance Renewals. Background The City is budgeting an 8% increase in health insurance in FY 18. Initial quotes from Blue Cross Blue Shield came in above 13.3%. The City approved a new health insurance broker last month, Jim Nesci with Alliant, and worked with BCBS to bring down the cost of that quote to 4.6%. This is the exact same health insurance plan design that the City had last year, so we recommended moving forward with it. Humana did provide a very competitive quote. Our last insurance broker, Joe Liberty of Better Business Planning would always say that both Humana and United Healthcare are top tier health insurance companies and they have no issue recommending clients jump over to them when presented. Our current insurance broker, Alliant, agreed with that but also stressed that BCBS is a step above everyone else in claims processing, that the insurance savings would likely be erased in the second year of the plan under an alternate health insurance carrier, and that provider networks would change slightly. Jim Nesci recommended staying with BCBS while they are providing modest quotes and to think about switching only in a year where/if we see a significant increase. On the dental plan, the City planned for an 8% increase and the initial quote came back at 15%. Alliant was able to negotiate that down to 9%. One other provider, SunLife, provided a quote that was 4.4% less than our current plan. They did not see a problem in changing dental insurance provider from Guardian (current provider) to SunLife. In fact, in the due diligence process Alliant found that there are 3 more dentists used by current employees in SunLife’s network. There are the same out of network dentists used by employees in both SunLife and Guardian’s network. However, SunLife does not allow a roll-over of funds from one year to the next, which is the current practice of Guardian. This would have to be explained to the employees that this is no longer the practice. It is the recommendation to switch providers to SunLife for the cost savings of 4.4% with an increase of in-network dentists. For the vision plan, the City is in a 3 year contract with Eyemed Network that is set to expire on April 30, 2019. Nonetheless, Alliant went out to the market and was able to provide quotes from Guardian, Unum, MetLife and Dearborn National. It is the recommendation of staff to switch providers to Dearborn National from Guardian. According to Alliant, if the City chooses Dearborn National (which is a subsidiary of Health Care Service Corp – who also own BCBS) for vision insurance, BCBS would reduce the City’s health insurance renewal rate by an additional 0.5%. This additional reduction in the health insurance renewal would save the City approximately $7,000, which would more than offset the projected $1,064 increase on the vision insurance side. Memorandum To: Administration Committee From: Bart Olson, City Administrator CC: Date: March 9, 2017 Subject: FY 18 Health Insurance Renewals For life insurance, the amount of the savings ($45) from the Mutual of Omaha quote wasn’t enough to justify a switch. The amount of time staff would spend administering the switch would be more than the annual savings. We recommend staying with Dearborn National. Recommendation Staff recommends the renewal on the existing HMO and PPO plan with BCBS, SunLife dental plan, Dearborn National vision plan, and staying with Dearborn National for life insurance. Information on employee contributions included in the packet are early estimates from Alliant, and do not represent staff recommendations. Staff will review the materials and the union contracts over the weekend and will present final recommendations to the Committee on Wednesday. United City of Yorkville A Renewal Analysis May 1, 2017 Renewal Date 3.1 Summary of Current Coverages Coverage Carrier / A.M. Best Rating Policy Number(s) Renewal Date  Medical Blue Cross Blue Shield of Illinois/A+ 5/1/2017  Dental Guardian/A++ 5/1/2017  Vision Eyemed/A- 5/1/2019  Basic Life/AD&D Dearborn National/A+ 5/1/2018  Voluntary Life/AD&D Dearborn National/A+ 5/1/2018 NOTE: The coverages checked are highlighted in the proposal. United City of Yorkville A Renewal Analysis May 1, 2017 Renewal Date 4.1 Markets Approached MEDICAL Current Carrier / A.M. Best Rating Status Disposition Blue Cross Blue Shield of Illinois/A+ Received Presented Alternate Carriers / A.M. Best Rating Aetna/A- Pending Humana/A- Received Presented United Healthcare/A Received Presented Cigna/A Decline to Quote No viable replacement for HMO option United City of Yorkville A Renewal Analysis May 1, 2017 Renewal Date 4.2 Markets Approached (Cont.) DENTAL Current Carrier / A.M. Best Rating Status Disposition Guardian/A++ Received Presented Alternate Carriers / A.M. Best Rating Mutual of Omaha/A+ Received Presented Principal/A+ Received Not Competitive: Could not match plan design Standard/A Received Not Competitive: 10% over current rates SunLife/A+ Received Presented Lincoln Financial/A+ Pending Unum/A Received Not Competitive: Could not match plan design MetLife/A Received Presented Blue Cross Blue Shield of Illinois/A+ Received Not Competitive: Could not match plan design United City of Yorkville A Renewal Analysis May 1, 2017 Renewal Date 4.1 Markets Approached (Cont.) VISION Current Carrier / A.M. Best Rating Status Disposition Eyemed/A- Received Presented Alternate Carriers / A.M. Best Rating Dearborn National/A+ Received Presented Principal/A+ Received Not Competitive: 11% over current rates Standard/A Received Not Competitive: 17% over current rates SunLife/A+ Received Not Competitive: 8% over current rates Lincoln Financial/A+ Pending Unum/A Received Presented MetLife/A Received Presented Guardian/A++ Received Presented United City of Yorkville A Renewal Analysis May 1, 2017 Renewal Date 4.2 Markets Approached (Cont.) LIFE & DISABILITY Current Carrier / A.M. Best Rating Status Disposition Dearborn National/A+ Received Presented Alternate Carriers / A.M. Best Rating Mutual of Omaha/A+ Received Presented Principal/A+ Received Not Competitive: 27% over current rates Standard/A Received Not Competitive: 13% over current rates SunLife/A+ Received Not Competitive: 35% over current rates Guardian/A++ Pending MetLife/A Received Presented Lincoln Financial/A+ Pending Unum/A Received Not Competitive: 45% over current rates Plan Design HMO Plan Network Coinsurance Percentage Employee Deductible Family Deductible Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket Maximum Retail Rx Copays (Generic/BN Form/BN Non-Form) Mail Order Rx Copays (Generic/BN Form/BN Non-Form) PPO Plan Network Non-Network Network Non-Network Network Coinsurance Percentage 80%60%80%60% Employee Deductible $3,500 $7,000 $3,500 $7,000 Family Deductible $6,850 $14,000 $6,850 $14,000 Total Employee Maximum Out of Pocket (Includes Deductible)$5,800 $11,600 $5,800 $11,600 Total Family Maximum Out of Pocket (Includes Deductible)$6,850 $23,200 $6,850 $23,200 Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital deductibles & coinsurance $300 copay/visit, then deductible & coinsurance deductibles & coinsurance $300 copay/visit, then deductible & coinsurance Rx Out of Pocket Maximum Retail Rx Copays (Generic/BN Form/BN Non-Form) Mail Order Rx Copays (Generic/BN Form/BN Non-Form) Billed Premium enroll Current HMO Plan Employee Only 6 $711.55 $792.76 (+11.4%)$732.01 (+2.9%)$714.82 (+0.5%)$710.04 (-0.2%) Employee + Spouse 4 $1,510.75 $1,712.15 (+13.3%)$1,580.94 (+4.6%)$1,543.83 (+2.2%)$1,533.51 (+1.5%) Employee + Child(ren)1 $1,464.33 $1,614.71 (+10.3%)$1,490.97 (+1.8%)$1,455.97 (-0.6%)$1,446.23 (-1.2%) Family 10 $2,263.51 $2,534.10 (+12.0%)$2,339.90 (+3.4%)$2,284.98 (+0.9%)$2,269.69 (+0.3%) Est. Monthly HMO Medical Premium $34,411.73 $38,560.87 $35,605.79 $34,770.01 $34,537.41 Est. Annual HMO Medical Premium 21 $412,940.76 $462,730.44 (+12.1%)$427,269.48 (+3.5%)$417,240.12 (+1.0%)$414,448.92 (+0.4%) PPO Plan Employee Only 7 $609.98 $690.68 (+13.2%)$637.75 (+4.6%)$637.75 (+4.6%)$637.75 (+4.6%) Employee + Spouse 10 $1,295.10 $1,491.68 (+15.2%)$1,377.37 (+6.4%)$1,377.37 (+6.4%)$1,377.37 (+6.4%) Employee + Child(ren)4 $1,255.32 $1,406.79 (+12.1%)$1,298.99 (+3.5%)$1,298.99 (+3.5%)$1,298.99 (+3.5%) Family 29 $1,940.44 $2,207.80 (+13.8%)$2,038.61 (+5.1%)$2,038.61 (+5.1%)$2,038.61 (+5.1%) Est. Monthly PPO Medical Premium $78,514.90 $89,404.92 $82,553.60 $82,553.60 $82,553.60 Est. Annual PPO Medical Premium 50 $942,178.80 $1,072,859.04 (+13.9%)$990,643.20 (+5.1%)$990,643.20 (+5.1%)$990,643.20 (+5.1%) Est. Combined Monthly Medical Premium $112,926.63 Est. Combined Annual Medical Premium 71 $1,355,119.56 Est. Annual Gross Premium Increase Over the Current Policy Year ($) Est. Annual Gross Premium Increase Over the Current Policy Year (%) Mesirow Negotiated Savings Enrollment based on Census received on 2/9/2017 This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. $1,535,589.48 $1,417,912.68 $1,407,883.32 $1,405,092.12 13.32%4.63% Alternate 2 $117,323.61 $52,763.76 $117,676.80 deductibles & coinsurance deductibles & coinsurance N/A 80% after deductible 3.89%3.69% 80% after deductible Renewal Revised Renewal Alternate 1 $5,800 $11,600 $6,850 $23,200 90% after deductible deductibles & coinsurance 80%60% $3,500 $7,000 $6,850 $14,000 $10/$40/$60 $20/$80/$120 Network Non-Network MPSE3X05 BlueEdge HSA (PPO) Blue Edge Network $20/$40 Copay $150 ER Copay No Charge No Charge No Charge Individual: $1,000 Family: $3,000 MHHB106 BlueAdvantage HMO Blue Advantage Network 100% $0 $1,500 $3,000 United City of Yorkville $127,965.79 $180,469.92 $117,091.01$118,159.39 $49,972.56 deductibles & coinsurance 90% after deductible deductibles & coinsurance deductibles & coinsurance N/A 80% after deductible $62,793.12 $300 copay/visit, then deductible & coinsurance Blue Cross Blue Shield of Illinois Alternate 1 MPSE3X05 BlueEdge HSA (PPO) Blue Edge Network MHHB166 BlueAdvantage HMO No ChargeNo Charge 100% Blue Advantage Network N/A 80% after deductible $3,000 deductibles & coinsurance $150 ER Copay No Charge 80% after deductible $250 IP Copay per day (first 5 days) Individual: $1,000 Family: $3,000 $10/$40/$60 $20/$80/$120 MPSE3X05 BlueEdge HSA (PPO) Blue Edge Network 80% after deductible 90% after deductible deductibles & coinsurance Renewal Medical Financial Analysis $0 $0 $1,500 $3,000 $30/$50 Copay Network Blue Cross Blue Shield of Illinois Current/Renewal Network deductibles & coinsurance Blue Advantage Network 100% $0$0 MHHB196 BlueAdvantage HMO Individual: $1,000 Family: $3,000 $0 $1,500 $30/$50 Copay $10/$40/$60 No Charge $150 ER Copay No Charge May 1, 2017 Renewal Date $20/$80/$120 Blue Cross Blue Shield of Illinois Alternate 2 Network Plan Design PPO Plan Network Non-Network Network Non-Network Network Coinsurance Percentage Employee Deductible Family Deductible Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket Maximum Retail Rx Copays (Generic/BN Form/BN Non-Form) Mail Order Rx Copays (Generic/BN Form/BN Non-Form) HMO Plan Network Coinsurance Percentage 80%60%100%70% Employee Deductible $3,500 $5,000 $3,000 $9,000 Family Deductible $7,000 $10,000 $6,000 $18,000 Total Employee Maximum Out of Pocket (Includes Deductible)$6,350 $10,000 $3,000 $11,500 Total Family Maximum Out of Pocket (Includes Deductible)$12,700 $20,000 $6,000 $23,000 Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket Maximum Retail Rx Copays (Generic/BN Form/BN Non-Form) Mail Order Rx Copays (Generic/BN Form/BN Non-Form) Billed Premium enroll Current HMO Plan Employee Only 6 $711.55 $792.76 (+11.4%)$732.01 (+2.9%)$584.35 (-17.9%)$417.26 (-41.4%) Employee + Spouse 4 $1,510.75 $1,712.15 (+13.3%)$1,580.94 (+4.6%)$1,227.14 (-18.8%)$917.98 (-39.2%) Employee + Child(ren)1 $1,464.33 $1,614.71 (+10.3%)$1,490.97 (+1.8%)$1,005.08 (-31.4%)$792.81 (-45.9%) Family 10 $2,263.51 $2,534.10 (+12.0%)$2,339.90 (+3.4%)$1,764.74 (-22.0%)$1,293.52 (-42.9%) Est. Monthly HMO Medical Premium $34,411.73 $38,560.87 $35,605.79 $27,067.14 $19,903.49 Est. Annual HMO Medical Premium 21 $412,940.76 $462,730.44 (+12.1%)$427,269.48 (+3.5%)$324,805.68 (-21.3%)$238,841.88 (-42.2%) PPO Plan Employee Only 7 $609.98 $690.68 (+13.2%)$637.75 (+4.6%)$476.03 (-22.0%)$557.08 (-8.7%) Employee + Spouse 10 $1,295.10 $1,491.68 (+15.2%)$1,377.37 (+6.4%)$999.66 (-22.8%)$1,225.57 (-5.4%) Employee + Child(ren)4 $1,255.32 $1,406.79 (+12.1%)$1,298.99 (+3.5%)$818.77 (-34.8%)$1,058.45 (-15.7%) Family 29 $1,940.44 $2,207.80 (+13.8%)$2,038.61 (+5.1%)$1,437.61 (-25.9%)$1,726.94 (-11.0%) Est. Monthly PPO Medical Premium $78,514.90 $89,404.92 $82,553.60 $58,294.58 $70,470.32 Est. Annual PPO Medical Premium 50 $942,178.80 $1,072,859.04 (+13.9%)$990,643.20 (+5.1%)$699,534.96 (-25.8%)$845,643.84 (-10.2%) Est. Combined Monthly Medical Premium $112,926.63 Est. Combined Annual Medical Premium 71 $1,355,119.56 Est. Annual Gross Premium Increase Over the Current Policy Year ($) Est. Annual Gross Premium Increase Over the Current Policy Year (%) Mesirow Negotiated Savings Underwriting Requirements Enrollment based on Census received on 2/9/2017 Gatekeeper Underwriting 4.63% $117,676.80 90% after deductible deductibles & coinsurance deductibles & coinsurance deductibles & coinsurance $300 copay/visit, then deductible & coinsurance 13.32% $1,535,589.48 This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. N/A 80% after deductible 80% after deductible $6,850 $14,000 $5,800 $11,600 $6,850 $23,200 $20/$80/$120 Network Non-Network 60% $3,500 $7,000 MPSE3X05 BlueEdge HSA (PPO) Blue Edge Network 80% $150 ER Copay No Charge No Charge No Charge Individual: $1,000 Family: $3,000 $10/$40/$60 $3,000 $20/$40 Copay Current/Renewal Network MHHB106 BlueAdvantage HMO Blue Advantage Network 100% $1,500 $0 $0 $180,469.92 $1,417,912.68 Renewal $127,965.79 Revised Renewal $118,159.39 $62,793.12 deductibles & coinsurance Alternate 2 Network Choice POS Network $90,373.81 deductibles & coinsurance 100% after deductible deductibles & coinsurance -19.97% Alternate Carrier Medical Financial Analysis May 1, 2017 Renewal Date deductible & coinsurance deductible & coinsurance N/A IL EHDHP 16 CPOS OPT 13 $1,084,485.72 -$270,633.84 deductibles & coinsurance $100 UC Copay $500 Copay per visit $500 Copay per day N/A $10/$35/$55/25%/35% $25/$87.50/$137.50/25% $0 $0 $5,000 $10,000 $25/$55 Copay $350 ER Copay 100% United City of Yorkville Humana Alternate 2 IL Smpcty HMO 16 OPT 11 Select Network Blue Cross Blue Shield of Illinois United Healthcare Alternate 1 532 - 2V Navigate Network 100% $0 $0 $1,500 $3,000 $20/$40 Copay $300 ER Copay $75 UC Copay No Charge No Charge N/A $10/$35/$60 $25/$87.50/$150 Network 52K - 2V Choice Plus Network deductibles & coinsurance 80% after deductible deductibles & coinsurance deductible & coinsurance deductible & coinsurance $1,024,340.64 -$330,778.92 -24.41% GRX Underwritten (FINAL) N/A $10/$35/$60 (after deductible) $25/$87.50/$150 (after deductible) Alternate 1 Finalized Rates $85,361.72 Total Premiums Medical Insurance Carrier HMO NHHB106 PPO MPSE3X05 HMO NHHB106 PPO MPSE3X05 Enrollment Employee 1 4 1 4 Employee & Spouse 4 8 4 8 Employee & Child(ren)0 4 0 4 Family 5 17 5 17 10 33 10 33 Medical Rates Employee $711.55 $609.98 $732.01 $637.75 Employee & Spouse $1,510.75 $1,295.10 $1,580.94 $1,377.37 Employee & Child(ren)$1,464.33 $1,255.32 $1,490.97 $1,298.99 Family $2,263.51 $1,940.44 $2,339.90 $2,038.61 Estimated Monthly Premium $18,072 $50,809 $18,755 $53,422 Total Combined Annual Premium Change from Current Employee Medical Contributions Percentage Contribution Employee 8.50%16.25%8.50%16.25% Employee & Spouse 8.50%13.02%8.50%13.02% Employee & Child(ren)8.50%13.13%8.50%13.13% Family 7.50%11.22%7.50%11.22% Monthly Contribution Employee $60.48 $99.11 $62.22 $103.62 Employee & Spouse $128.41 $168.56 $134.38 $179.27 Employee & Child(ren)$124.47 $164.78 $126.73 $170.51 Family $169.76 $217.76 $175.49 $228.78 Estimated Monthly Contributions $1,423 $6,106 $1,477 $6,420 Estimated Annual Contributions % of Total Change from Current Employer Medical Contributions Percentage Contribution Employee 91.50%83.75%91.50%83.75% Employee & Spouse 91.50%86.98%91.50%86.98% Employee & Child(ren)91.50%86.87%91.50%86.87% Family 92.50%88.78%92.50%88.78% Monthly Contribution Employee $651.07 $510.87 $669.79 $534.13 Employee & Spouse $1,382.34 $1,126.54 $1,446.56 $1,198.10 Employee & Child(ren)$1,339.86 $1,090.54 $1,364.24 $1,128.48 Family $2,093.75 $1,722.68 $2,164.41 $1,809.83 Estimated Monthly Contributions $16,649 $44,704 $17,278 $47,002 Estimated Annual Contributions % of Total Change from Current $35,134 4.77% 89% Employer Funding Level 4.89% Employer Funding Level $771,366 89.06% 11% $90,347 $94,765 11% $4,418 $736,232 Employee Funding Level $826,579 $866,131 $39,552 4.78% Employee Funding Level Renewal Date: 5/1/2017 Non-Union and PW Union Tier 1 Contributions United City of Yorkville Contribution Strategy Current Plans and Rates Blue Cross Blue Shield of Illinois Revised Renewal - Maintain Current Contribution Percentage (%) Blue Cross Blue Shield of Illinois Total Premiums Medical Insurance Carrier HMO NHHB106 PPO MPSE3X05 HMO NHHB106 PPO MPSE3X05 Enrollment Employee 3 0 3 0 Employee & Spouse 0 1 0 1 Employee & Child(ren)0 0 0 0 Family 0 0 0 0 3 1 3 1 Medical Rates Employee $711.55 $609.98 $732.01 $637.75 Employee & Spouse $1,510.75 $1,295.10 $1,580.94 $1,377.37 Employee & Child(ren)$1,464.33 $1,255.32 $1,490.97 $1,298.99 Family $2,263.51 $1,940.44 $2,339.90 $2,038.61 Estimated Monthly Premium $2,135 $1,295 $2,196 $1,377 Total Combined Annual Premium Change from Current Employee Medical Contributions Percentage Contribution Employee 11.00%27.37%11.00%27.37% Employee & Spouse 11.00%21.92%11.00%21.92% Employee & Child(ren)11.00%22.11%11.00%22.11% Family 11.00%19.95%11.00%19.95% Monthly Contribution Employee $78.27 $166.93 $80.52 $174.53 Employee & Spouse $166.18 $283.88 $173.90 $301.91 Employee & Child(ren)$161.08 $277.52 $164.01 $287.17 Family $248.99 $387.14 $257.39 $406.73 Estimated Monthly Contributions $235 $284 $242 $302 Estimated Annual Contributions % of Total Change from Current Employer Medical Contributions Percentage Contribution Employee 89.00%72.63%89.00%72.63% Employee & Spouse 89.00%78.08%89.00%78.08% Employee & Child(ren)89.00%77.89%89.00%77.89% Family 89.00%80.05%89.00%80.05% Monthly Contribution Employee $633.28 $443.05 $651.49 $463.22 Employee & Spouse $1,344.57 $1,011.22 $1,407.04 $1,075.46 Employee & Child(ren)$1,303.25 $977.80 $1,326.96 $1,011.82 Family $2,014.52 $1,553.30 $2,082.51 $1,631.88 Estimated Monthly Contributions $1,900 $1,011 $1,954 $1,075 Estimated Annual Contributions % of Total Change from Current $1,426 Employee Funding Level $6,522 15% 4.08% $297 4.78% Employer Funding Level $36,359 84.79% Blue Cross Blue Shield of Illinois $42,881 $1,724 4.19% Employee Funding Level $41,157 United City of Yorkville Contribution Strategy Renewal Date: 5/1/2017 PW Union, PD Sgt. & PD Officer Tier 2 Contributions Revised Renewal - Maintain Current Contribution Percentage (%) Blue Cross Blue Shield of Illinois Current Plans and Rates Employer Funding Level $34,933 85% $6,224 15% Total Premiums Medical Insurance Carrier HMO NHHB106 PPO MPSE3X05 HMO NHHB106 PPO MPSE3X05 Enrollment Employee 1 3 1 3 Employee & Spouse 0 0 0 0 Employee & Child(ren)1 0 1 0 Family 5 10 5 10 7 13 7 13 Medical Rates Employee $711.55 $609.98 $732.01 $637.75 Employee & Spouse $1,510.75 $1,295.10 $1,580.94 $1,377.37 Employee & Child(ren)$1,464.33 $1,255.32 $1,490.97 $1,298.99 Family $2,263.51 $1,940.44 $2,339.90 $2,038.61 Estimated Monthly Premium $13,493 $21,234 $13,922 $22,299 Total Combined Annual Premium Change from Current Employee Medical Contributions Percentage Contribution Employee 8.08%13.51%8.08%13.51% Employee & Spouse 8.01%13.02%8.01%13.02% Employee & Child(ren)8.04%13.13%8.04%13.13% Family 7.06%11.22%7.06%11.22% Monthly Contribution Employee $57.49 $82.39 $59.14 $86.14 Employee & Spouse $120.96 $168.56 $126.58 $179.27 Employee & Child(ren)$117.70 $164.78 $119.84 $170.51 Family $159.72 $217.76 $165.11 $228.78 Estimated Monthly Contributions $974 $2,425 $1,005 $2,546 Estimated Annual Contributions % of Total Change from Current Employer Medical Contributions Percentage Contribution Employee 91.92%86.49%91.92%86.49% Employee & Spouse 91.99%86.98%91.99%86.98% Employee & Child(ren)91.96%86.87%91.96%86.87% Family 92.94%88.78%92.94%88.78% Monthly Contribution Employee $654.06 $527.59 $672.87 $551.61 Employee & Spouse $1,389.79 $1,126.54 $1,454.36 $1,198.10 Employee & Child(ren)$1,346.63 $1,090.54 $1,371.13 $1,128.48 Family $2,103.79 $1,722.68 $2,174.79 $1,809.83 Estimated Monthly Contributions $12,520 $18,810 $12,918 $19,753 Estimated Annual Contributions % of Total Change from Current $16,103 Employee Funding Level $42,609 10% 4.28% $1,826 4.48% Employer Funding Level $392,053 90.20% Blue Cross Blue Shield of Illinois $434,662 $17,929 4.30% Employee Funding Level $416,733 United City of Yorkville Contribution Strategy Renewal Date: 5/1/2017 PD Officer Tier 1 Contributions Revised Renewal - Maintain Current Contribution Percentage (%) Blue Cross Blue Shield of Illinois Current Plans and Rates Employer Funding Level $375,951 90% $40,783 10% Total Premiums Medical Insurance Carrier HMO NHHB106 PPO MPSE3X05 HMO NHHB106 PPO MPSE3X05 Enrollment Employee 1 0 1 0 Employee & Spouse 0 1 0 1 Employee & Child(ren)0 0 0 0 Family 0 2 0 2 1 3 1 3 Medical Rates Employee $711.55 $609.98 $732.01 $637.75 Employee & Spouse $1,510.75 $1,295.10 $1,580.94 $1,377.37 Employee & Child(ren)$1,464.33 $1,255.32 $1,490.97 $1,298.99 Family $2,263.51 $1,940.44 $2,339.90 $2,038.61 Estimated Monthly Premium $712 $5,176 $732 $5,455 Total Combined Annual Premium Change from Current Employee Medical Contributions Percentage Contribution Employee 8.12%13.51%8.12%13.51% Employee & Spouse 8.17%13.02%8.17%13.02% Employee & Child(ren)8.28%13.13%8.28%13.13% Family 7.29%11.22%7.29%11.22% Monthly Contribution Employee $57.78 $82.39 $59.44 $86.14 Employee & Spouse $123.49 $168.56 $129.23 $179.27 Employee & Child(ren)$121.29 $164.78 $123.50 $170.51 Family $165.00 $217.76 $170.57 $228.78 Estimated Monthly Contributions $58 $604 $59 $637 Estimated Annual Contributions % of Total Change from Current Employer Medical Contributions Percentage Contribution Employee 91.88%86.49%91.88%86.49% Employee & Spouse 91.83%86.98%91.83%86.98% Employee & Child(ren)91.72%86.87%91.72%86.87% Family 92.71%88.78%92.71%88.78% Monthly Contribution Employee $653.77 $527.59 $672.57 $551.61 Employee & Spouse $1,387.26 $1,126.54 $1,451.71 $1,198.10 Employee & Child(ren)$1,343.04 $1,090.54 $1,367.47 $1,128.48 Family $2,098.51 $1,722.68 $2,169.33 $1,809.83 Estimated Monthly Contributions $654 $4,572 $673 $4,818 Estimated Annual Contributions % of Total Change from Current $3,176 Employee Funding Level $8,355 11% 5.06% $413 5.20% Employer Funding Level $65,884 88.75% Blue Cross Blue Shield of Illinois $74,239 $3,589 5.08% Employee Funding Level $70,650 United City of Yorkville Contribution Strategy Renewal Date: 5/1/2017 PD Sgt. Tier 1 Contributions Revised Renewal - Maintain Current Contribution Percentage (%) Blue Cross Blue Shield of Illinois Current Plans and Rates Employer Funding Level $62,708 89% $7,942 11% HSA Plan Design Information Median Deductible In Network Single $3,500 $2,500 $2,600 $2,600 $2,500 Family $6,850 $5,000 $5,200 $5,200 $5,000 Out of Network Single $7,000 $4,000 $5,000 $5,000 $4,000 Family $14,000 $8,000 $10,000 $10,000 $8,000 Median Coinsurance Percentage In Network 80%/20%100%/0%100%/0%90%/10%100%/0% Out of Network 60%/40%60%/40%60%/40%60%/40%70%/30% Median Out of Pocket (Excluded) In Network Single $2,300 $2,000 $2,400 $2,050 $1,500 Family $0 $4,000 $4,800 $4,800 $3,000 Out of Network Single $4,600 $6,500 $5,000 $5,000 $6,500 Family $9,200 $12,500 $10,000 $10,000 $12,500 Median Out of Pocket (Included) In Network Single $5,800 $4,500 $5,000 $4,650 $4,000 Family $6,850 $9,000 $10,000 $10,000 $8,000 Out of Network Single $11,600 $10,000 $10,000 $10,000 $10,000 Family $23,200 $20,000 $20,000 $20,000 $20,000 Median In Network Copays Primary Care Physician Office Visit ded & coins.$25 $25 $25 $25 Specialist Office Visit ded & coins.$38 $40 $40 $30 Emergency Room 90% after ded $150 $150 $150 $150 Inpatient Hospital ded & coins.$250 $300 $250 $250 Median Prescription Drug Copays Retail Generic $10 $10 $10 $10 Brand Name Formulary $35 $35 $40 $35 Brand Name Non-Formulary $50 $60 $60 $50 Mail Order Generic $20 $20 $20 $20 Brand Name Formulary $70 $70 $80 $70 Brand Name Non-Formulary $100 $120 $120 $100 80% after ded. Public Administration **The United Benefit Advisors (UBA) Survey contains the validated responses of 19,557 health plans, sponsored by 11,524 employers, who cumulatively employ over two and a half million employees and more than five million total lives. Plan Design Benchmark Comparison Medical Plan 5/1/16-4/31/17 United City of Yorkville 2015 UBA Health Plan Survey** Employers with Under 200 Employees All Employers IllinoisMPSE3X05 HMO Plan Design Information Median Deductible In Network Single $0 $1,000 $1,500 $1,500 $1,000 Family $0 $2,250 $3,750 $3,000 $2,000 Out of Network Single N/A N/A $4,000 N/A N/A Family N/A N/A $12,000 N/A N/A Median Coinsurance Percentage In Network 100%/0%100%/0%100%/0%100%/0%100%/0% Out of Network N/A N/A 70%/30%N/A N/A Median Out of Pocket (Excluded) In Network Single $1,500 $3,000 $2,500 $0 $3,000 Family $3,000 $6,000 $4,250 $0 $6,000 Out of Network Single N/A N/A $8,000 N/A N/A Family N/A N/A $12,000 N/A N/A Median Out of Pocket (Included) In Network Single $1,500 $2,750 $4,000 $1,500 $2,500 Family $3,000 $6,000 $8,000 $3,000 $5,000 Out of Network Single N/A N/A $12,000 N/A N/A Family N/A N/A $24,000 N/A N/A Median In Network Copays Primary Care Physician Office Visit $20 $20 $25 $30 $20 Specialist Office Visit $40 $40 $40 $45 $40 Emergency Room $150 $150 $200 $150 $150 Inpatient Hospital ded. & coin.$250 $400 $250 $250 Median Prescription Drug Copays Retail Generic $10 $10 $10 $10 $10 Brand Name Formulary $40 $35 $35 $40 $35 Brand Name Non-Formulary $60 $50 $60 $60 $50 Mail Order Generic $20 $20 $20 $20 $20 Brand Name Formulary $80.00 $70 $70 $80 $70 Brand Name Non-Formulary $120 $100 $120 $120 $100 **The United Benefit Advisors (UBA) Survey contains the validated responses of 19,557 health plans, sponsored by 11,524 employers, who cumulatively employ over two and a half million employees and more than five million total lives. Plan Design Benchmark Comparison Medical Plan 5/1/16-4/31/17 United City of Yorkville 2015 UBA Health Plan Survey** MHHB106 Employers with Under 200 Employees All Employers Illinois Public Administration Cost Information Average Premium Single $609.98 $516.00 $469.00 $512.00 $521.00 Employee & Spouse $1,295.10 N/A N/A N/A N/A Employee & Child(ren)$1,255.32 N/A N/A N/A N/A Family $1,940.44 $1,223.00 $1,157.00 $1,313.00 $1,236.00 . Average Employee Contributions ($) Single $99.11 $83 $118 $124 $82 Employee & Spouse $168.56 N/A N/A N/A N/A Employee & Child(ren)$164.78 N/A N/A N/A N/A Family $217.76 $290 $460 $473 $284 Average Employee Contributions (%) Single 16.2%15.1%25.8%25.1%14.9% Employee & Spouse 13.0%N/A N/A N/A N/A Employee & Child(ren)13.1%N/A N/A N/A N/A Family 11.2%24.0%41.1%36.9%23.4% Monthly Premium and Monthly Employee Contribution Benchmark Comparison Medical Plan 5/1/16-4/31/17 2015 UBA Health Plan Survey** Employers with Under 200 Employees All Employers United City of Yorkville Illinois Public Administration **The United Benefit Advisors (UBA) Survey contains the validated responses of 19,557 health plans, sponsored by 11,524 employers, who cumulatively employ over two and a half million employees and more than five million total lives. MPSE3X05 Cost Information Average Premium Single $711.55 $579.00 $490.00 $536.00 $571.00 Employee & Spouse $1,510.75 N/A N/A N/A N/A Employee & Child(ren)$1,464.33 N/A N/A N/A N/A Family $2,263.51 $1,374.00 $1,191.00 $1,317.00 $1,379.00 . Average Employee Contributions ($) Single $60.48 $98 $150 $138 $91 Employee & Spouse $128.41 N/A N/A N/A N/A Employee & Child(ren)$124.47 N/A N/A N/A N/A Family $169.76 $391 $555 $468 $343 Average Employee Contributions (%) Single 8.5%17.4%31.0%26.7%16.3% Employee & Spouse 8.5%N/A N/A N/A N/A Employee & Child(ren)8.5%N/A N/A N/A N/A Family 7.5%28.8%48.0%36.0%25.2% Public Administration **The United Benefit Advisors (UBA) Survey contains the validated responses of 19,557 health plans, sponsored by 11,524 employers, who cumulatively employ over two and a half million employees and more than five million total lives. Monthly Premium and Monthly Employee Contribution Benchmark Comparison Medical Plan 5/1/16-4/31/17 United City of Yorkville 2015 UBA Health Plan Survey** MHHB106 Employers with Under 200 Employees All Employers Illinois Plan Design PPO Plan Network Non- Network Network Non- Network Network Non- Network Network COINSURANCE Preventative 100%100%100%100%100%100% Basic 100%80%100%80%100%80% Major 60%50%60%50%60%50% Orthodontia 50%50%50%50%50%50% Out of Network Reimbursement Level MAXIMUM Annual Maximum Maximum Rollover Orthodontia (Lifetime Maximum) DEDUCTIBLE Deductible Waived for Preventative? CLASSIFICATION OF SERVICES Endodontics Periodontics (Surgical/Non-Surgical) Implants WAITING PERIODS Basic Services Major Services Orthodontia DHMO - Low PPO Plan1 Network COINSURANCE Preventative Basic Major Orthodontia Out of Network Reimbursement Level MAXIMUM Annual Maximum Maximum Rollover Orthodontia (Lifetime Maximum) DEDUCTIBLE Deductible Waived for Preventative? CLASSIFICATION OF SERVICES Endodontics Periodontics (Surgical/Non-Surgical) Implants WAITING PERIODS Basic Services Major Services Orthodontia Billed Premium enroll Current PPO High Plan Rates Employee Only 14 $42.09 $48.40 (+15.0%)$45.88 (+9.0%) Employee + Spouse 20 $84.26 $96.90 (+15.0%)$91.84 (+9.0%) Employee + Child(ren)5 $114.89 $132.12 (+15.0%)$125.23 (+9.0%) Family 43 $157.07 $180.63 (+15.0%)$171.21 (+9.0%) Est. Monthly PPO High Dental Premium $9,602.92 $11,043.29 $10,467.30 Est. Annual PPO High Dental Premium 82 $115,235.04 $132,519.48 (+15.0%)$125,607.60 (+9.0%) DHMO - Low PPO Plan Rates Employee Only 0 $13.88 $13.88 (N/C)$13.88 (N/C) Employee + Spouse 0 $27.76 $27.76 (N/C)$27.76 (N/C) Employee + Child(ren) 0 $31.78 $31.78 (N/C)$31.78 (N/C) Family 0 $49.27 $49.27 (N/C)$49.27 (N/C) Est. Monthly PPO Low Dental Premium $0.00 $0.00 $0.00 Est. Annual PPO Low Dental Premium 0 $0.00 $0.00 (N/C)$0.00 (N/C) Est. Combined Monthly Medical Premium $9,602.92 Est. Combined Annual Medical Premium 82 $115,235.04 Est. Annual Gross Premium Increase Over the Current Policy Year ($) Est. Annual Gross Premium Increase Over the Current Policy Year (%) Mesirow Negotiated Savings Enrollment is based on Guardian Renewal received on 2/9/17 1Due to the enrollment in the DHMO plan, some carriers have elected to only provide a single dental PPO option. 2Second year Rate Cap: The first year's renewal rates will not be increased by more than 6.0% above the current rates. ($5,090.28)$1,703.40 -4.42%1.48% $0.00 $0.00 $9,178.73 $9,744.87 $110,144.76 $116,938.44 $0.00 $0.00 $110,144.76 $116,938.44 $105.00 $103.15 $147.75 $160.20 $9,178.73 $9,744.87 Alternate 1 Alternate 2 $42.52 $42.18 $85.26 $87.50 N/A N/A N/A N/A Basic Basic N/A Major N/A N/A $25/$25 (3x Family) Basic Basic 90th U&C $2,000 $2,250 Not Included Not Included $2,000 $2,000 90th U&C SunLife MetLife2 Alternate 1 Alternate 2 PPO DINHR02 PPO Plan 90th U&C $11,043.29 $132,519.48 N/A N/A N/A $25/$25 (3x Family) N/A Basic $25/$25 (3x Family) Alternate 3 United City of Yorkville Dental Financial Analysis May 1, 2017 Renewal Date Mutual of Omaha $2,000 Included N/A Basic This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. Alternate 3 $0.00 $0.00 $44.19 $88.47 $120.63 $164.92 $10,082.77 $17,284.44 15.00% Renewal $10,082.77 $120,993.24 $120,993.24 5.00% $2,000 N/A PPO 90th U&C N/A $5,758.20 Revised Renewal $10,467.30 $125,607.60 $10,372.56 9.00% $6,911.88 Guardian Current / Renewal Network Non- Network PPO 100%100% 100%80% 60%50% 50%50% $2,000 Included $2,000 $25/$25 (3x Family) Yes Basic DHMO Please see schedule of benefits Basic N/A N/A N/A N/A Network Non- Network Network Non-Network Network Non-Network Network Non-Network Network Non-Network Network Non-Network Network Vision Exam $10 Copay $30 Allowance $10 Copay $50 Allowance $10 Copay $30 Allowance $10 Copay $45 Allowance $10 Copay $30 Allowance Materials Copay $25 Copay N/A $25 Copay N/A $25 Copay N/A $25 Copay N/A $10 Copay N/A Lenses (After Copay)(After Copay)(After Copay)(After Copay)(After Copay)(After Copay)(After Copay)(After Copay)(After Copay) Single Vision Covered in Full $25 Allowance Covered in Full $48 Allowance Covered in Full $25 Allowance Covered in Full $30 Allowance Covered in Full $25 Allowance Bifocal Covered in Full $40 Allowance Covered in Full $67 Allowance Covered in Full $40 Allowance Covered in Full $50 Allowance Covered in Full $40 Allowance Trifocal Covered in Full $60 Allowance Covered in Full $86 Allowance Covered in Full $60 Allowance Covered in Full $65 Allowance Covered in Full $55 Allowance Frame ($0 Copay)($0 Copay)(After Copay)(After Copay)(After Copay)(After Copay)(After Copay)(After Copay)($0 Copay)($0 Copay) Standard $130 allowance (20% off balance over $130) $65 Allowance $130 allowance (20% off balance over $130) $48 Allowance $130 Allowance $65 Allowance $130 allowance (20% off balance over $130) $70 Allowance $130 allowance (20% off balance over $130) $65 Allowance Contact (Copay Waived)(Copay Waived)($0 Copay)($0 Copay) Necessary Covered in Full $200 Allowance Covered in Full $210 Allowance Covered in Full $200 Allowance Covered in Full $210 Allowance Covered in Full $210 Allowance Elective Conventional $130 allowance (85% of charge over $130) $130 allowance (15% off balance over $130) Disposable $130 allowance (plus balance over $130) $130 allowance, plus balance over $130 Laser Discount Savings 15% off retail or 5% off promotional rates N/A Maximums Exams Lenses / Contact Lenses Frames Monthly Rates Employee 14 Employee & Spouse 19 Employee & Child(ren)5 Family 43 TOTAL MONTHLY PREMIUM TOTAL ANNUAL PREMIUM 81 Change Over Current - $ Change Over Current - % Enrollment based on Census received on 2/9/2017 Rate Guarantee:2 Years 4 Years 2 Years 4 Years Participation Requirements: $6.18 Minimum of 98% of eligible employees $10.49 $17.30 $1,118 $13,421.64 -$471 -3.39% $105 Allowance Average 15% off the regular price or 5% off the promotional price Once Every 12 Months Once Every 12 Months Once Every 24 Months Alternate 3 $4.94 $9.86 $10.36 $16.28 $1,008 $12,100.08 $9.26 $14.65 -$1,793 -12.91%-20.19% $6.21 $11.79 $12.41 $18.25 $1,158 $13,893 United City of Yorkville Vision Benefit Analysis May 1, 2019 Renewal Date Current - Eyemed Guardian Dearborn NationalUnumMetLife Eyemed Network Davis Vision Network Eyemed Select NetworkUnum National Network MetLife Network $104 Allowance $105 Allowance $104 Allowance Discounts AvailableN/A $130 allowance (15% off balance over $130) $130 allowance $104 Allowance Discounts Available $130 allowance Once Every 12 Months Once Every 12 Months Once Every 12 Months Once Every 12 Months Once Every 12 Months Once Every 12 Months Once Every 12 Months Once Every 12 Months Once Every 24 Months Once Every 24 Months Once Every 24 Months Alternate 1 Alternate 4Current Once Every 24 Months Alternate 2 $5.39 $6.68 $9.07 $12.69$12.40 $1,064 $13.37 $19.65 $11,088.48 $14,957.16 $924 $1,246 -$2,805 7.66% Assumes 100% of eligible employees Assumes 75% employee participationMinimum of 80-100% Renews 5/1/2019 CARRIER Mutual of Omaha MetLife LIFE & AD&D PLAN COST Alternate 1 Alternate 2 Total Volume Life $3,790,000 $3,790,000 Life Rate per $1,000 of benefit $0.110 $0.115 AD&D Rate per $1,000 of benefit $0.030 $0.028 Monthly Premium $530.60 $541.97 Estimated Annual Premium $6,367.20 $6,503.64 Est. Annual Gross Premium Increase Over the Current Policy Year ($)-$45.48 $90.96 Est. Annual Gross Premium Increase Over the Current Policy Year (%)-0.71%1.42% Rate Guarantee 2 Years 2 Years GROUP DEPENDENT LIFE COVERAGE COST Dependent Child Rate per $1,000 of Benefit $2.23 per dependent unit $15.150 per dependent unit Provisions Basic Life $50,000 $50,000 Basic AD&D Same as above Same as above Guarantee Issue $50,000 $50,000 Spouse Life Benefit $10,000 $10,000 Child Life Benefit $2,500 15 days to 6 months old: - $100; More than 6 months old: $2,500 Accelerated Benefit Included Included Premium Waiver Included Included Life/AD&D Reduction Schedule Reduced by 35% at age 65 and 50% at age 70.Reduced by 35% at age 65 and 50% at age 70. The above is a general outline of the benefits. It does not include all the benefits, limitations, and exclusions of the Policy. $0.030 $534.39 $6,412.68 Renews 5/1/2018 $10,000 $0 - Birth to 15 days, $2500 - 15 days to 26 years United City of Yorkville Life/AD&D Benefit Analysis May 1, 2018 Renewal Date Dearborn National $2.23 per dependent unit Current $3,790,000 $0.111 Included Reduced by 35% at age 65, 50% at age 70. Benefits terminate upon retirement. $50,000 Same as above $50,000 Included CARRIER Mutual of Omaha MetLife EMPLOYEE/SPOUSE COVERAGE COST Alternate 1 Alternate 2 Rate per $1,000 of Benefit Age <20 $0.108 $0.108 20-24 $0.108 $0.108 25-29 $0.108 $0.108 30-34 $0.108 $0.108 35-39 $0.192 $0.192 40-44 $0.288 $0.288 45-49 $0.480 $0.480 50-54 $0.768 $0.768 55-59 $1.248 $1.248 60-64 $2.052 $2.052 65-69 $2.964 $2.964 70-74 $5.172 $5.172 75-79 $5.172 $5.172 80-84 $5.172 $5.172 85+$5.172 $5.172 Rate Guarantee 2 Years 2 Years AD&D Coverage Cost Rate per $1,000 of Benefit $0.040 Employee & Spouse: $0.029 Child: $0.051 DEPENDENT CHILD COVERAGE COST Dependent Child Rate per $1,000 of Benefit $0.161 $0.240 Provision Employee Benefits Benefit Amount $10,000 increments $10,000 increments Maximum Benefit 5 x Annual Salary, up to $500,000 5 x Annual Salary, up to $500,000 Guarantee Issue $100,000 $100,000 Reduction Schedule At Age 65 35%35% At Age 70 50%50% Spouse Benefit Benefit Amount $5,000 increments $5,000 increments Maximum Benefit Guarantee Issue $25,000 $25,000 Reduction Schedule At Age 65 35%35% At Age 70 50%50% Child Benefit Benefit Amount $1,000 Increments $1,000 Increments Maximum Benefit Guarantee Issue $10,000 $10,000 Portability Included Included The above is a general outline of the benefits. It does not include all the benefits, limitations, and exclusions of the Policy. United City of Yorkville Voluntary Life Financial Analysis May 1, 2018 Effective Date Dearborn National $0.161 Current Renews 5/1/2018 $500,000 $10,000 increments $0.108 $0.108 35% $25,000 $100,000; not to exceed 50% of employee amount 50% $100,000 $100,000; not to exceed 50% of employee amount $100,000 Included $5,000 increments 35% $10,000 Child 15 days to 6 months old - $1,000; More than 6 months old - $1,000, $2,000, $4,000, $5,000 or $10,000$10,000 50% $1,000 Increments Birth to 14 days - $0; 15 days to 19 years - $1,000 to $10,000 $0.108 $0.108 $0.192 $0.288 $5.172 $5.172 $5.172 N/A $0.480 $0.768 $1.248 $2.052 $2.964 $5.172 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number ADM 2017-33 Information Technology Services – RFP Results City Council – March 28, 2017 ADM – 03/15/17 Moved forward to CC consent agenda. ADM 2017-33 Majority Approval See attached. Bart Olson Administration Name Department Summary Approval of a contract authorizing the City’s IT vendor as Interdev, approval of an intergovernmental agreement with Oswego for sharing of IT services, and approval of an intergovernmental agreement with several northern suburbs for membership in the GovIT consortium. Background The City looked at joining an information technology consortium of municipalities in the north suburbs in summer 2016. The members include Glenview, Glencoe, Buffalo Grove, Lake Bluff, Kenilworth and Lincolnshire. The City contracted with the consortium’s vendor to do a network security assessment around that time. The assessment was used both to look at the status of the City’s current network setup, but also as a list of prerequisite projects to complete before joining the consortium. Because the consortium had not expanded since its initial inception, it did not have a framework to add members at the time the City was interested in joining. That framework was completed in the beginning of 2017, and the consortium has discussed our membership and approved both Oswego and Yorkville to join. Oswego approved all three of these documents this week, and we’re on schedule to approve them by the end of March. The proposed contract with the consortium vendor, Interdev, is for 8 hours per week and roughly $32,000 per year. The City was able to achieve a lower hourly rate with Interdev through a joint bid for IT services with Oswego. The hourly amount will be reassessed after a few months based on the vendor’s recommendation. Additionally, we would expect an additional ~$1,000 per month for the first few months to remedy some outstanding issues with our IT network. These include server operating system upgrades, software and hardware inventory, and other security recommendations provided in the Interdev report from last year. Oswego will utilize 32 hours of IT support and Yorkville will utilize 8 hours. During some weeks, this shift could fluctuate and the intergovernmental agreement allows that to be done with minimal upfront administrative burden and to reconcile the time spent after a few months. This allows Interdev to allocate a normal full-time employee between the two cities. The intergovernmental agreement with Oswego covers this allocation of time between Yorkville and Oswego. The intergovernmental for the GovIT consortium is for the strategic management of IT services with multiple other communities with Interdev as a vendor. The purpose of the consortium is to standardize processes and equipment, and to conduct joint purchasing. Rather than analyze and vet IT issues ourselves, we will have the combined knowledge of several other cities and staff. Since the consortium is a public body, the original communities spent a fair amount of staff and legal time to create the organization. Thus, the application fee to join the consortium is $3,000 plus a $1,000 reserve. Oswego’s application fee is $6,000 plus a $1,000 reserve. Memorandum To: Administration Committee From: Bart Olson, City Administrator CC: Date: March 9, 2017 Subject: IT Consortium and Interdev Contract After reviewing the contract, staff had two follow-up questions/comments for Interdev. At the time of creation of this packet, these issues are still outstanding and awaiting clarification from Interdev. First, under Exhibit A- Services under item 7. Telephone, Email, and Security, Interdev mentions supporting a VOIP phone system. For this we simply wanted to point out that Yorkville does not currently have this system, but we would be interested in exploring it with Interdev. Finally, under Exhibit B – Compensation, the pricing table for a Systems II Engineer has the hours for Oswego priced out. Staff has requested to change this table outline Yorkville’s 8 hours a week and to change the price accordingly. We expect that both of these issues will be resolved before the March 28th City Council meeting. Recommendation Staff recommendation is to approve the contract for IT services with Interdev (with pending changes), the intergovernmental agreement for allocation of IT service sharing with Oswego, and the intergovernmental agreement for the GovIT consortium. Resolution No. 2017-___ Page 1 Resolution No. 2017-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR THE SHARING OF INFORMATION TECHNOLOGY SERVICES BETWEEN THE VILLAGE OF OSWEGO, KENDALL AND WILL COUNTIES, ILLINOIS AND THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS, the United City of Yorkville, Kendall County, Illinois (“City”) and the Village of Oswego, Kendall and Will Counties, Illinois (the “Village”) are duly organized and validly existing units of local government created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and, WHEREAS, the City and the Village require information technology services (“IT Services”) to keep up with technology best practices and better serve the needs of their residents; and, WHEREAS, to efficiently and effectively meet each of their needs, the City and Village have determined that it is advisable to contract with one another and a third party IT Services company for the provision of IT Services to both municipalities; and, WHEREAS, the City believes it to be in its best interests and the best interests of its citizens and taxpayers to enter into an agreement with the Village to share IT Services and enter in accordance with the terms and conditions as set forth in an intergovernmental agreement. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Intergovernmental Agreement for the Sharing of Information Technology Services Between the Village of Oswego, Kendall and Will Counties, Illinois and the United City of Yorkville, Kendall County, Illinois, attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the United City of Yorkville. Resolution No. 2017-___ Page 2 Section 2. The Mayor, City Clerk, and City Administrator are hereby authorized and directed to undertake any and all actions as may be required to implement the terms of said Agreement. Section 3. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2017. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2017. ______________________________ MAYOR Attest: ___________________________________ City Clerk Page 1 of 7    INTERGOVERNMENTAL AGREEMENT FOR THE SHARING OF INFORMATION TECHNOLOGY SERVICES BETWEEN THE VILLAGE OF OSWEGO, KENDALL AND WILL COUNTIES, ILLINOIS AND THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS THIS INTERGOVERNMENTAL AGREEMENT (“the Agreement”) by and between the Village of Oswego, Kendall County, Illinois (the “Village”) a municipal corporation of the State of Illinois and the United City of Yorkville, Kendall County, Illinois (the “City”) a municipal corporation of the State of Illinois, entered into this ____ day of ________________, 2017. WITNESSETH: WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and WHEREAS, the Village and the City require information technology services to keep up with technology best practices and better meet residents’ needs; and, WHEREAS, the essential goal is that the City and the Village jointly contract to provide information technology services and to coordinate and share information technology investment where feasible and practical, all as hereinafter set forth. NOW, THEREFORE, in consideration of the premises and the mutual covenants hereafter set forth, the parties agree as follows: Section 1. The foregoing preambles are hereby incorporated into this Agreement as if fully restated in this Section 1. Page 2 of 7    Section 2. The Village and the City intend to contract with InterDev, LLC. (“the Consultant”) to provide staff augmentation and consulting services related to information technology and computer network services. Section 3. The Agreement shall run concurrently with the Consultant contract with an initial term of one year with the option to renew for two additional years. Section 4. The Village intends to use 80 percent of the Consultant’s allocated resource, while the City intends to use 20 percent of the resource and the Village and City agree to pay their respective share of the consultant’s fees as indicated in the respective contracts. Section 5. The Village and the City agree to meet regularly, though not less than twice per year, to review the resource allocation and adjust the division of the total fee accordingly. Section 6. The Village and the City intend to separately enter into an intergovernmental agreement with the GovIT Consortium, which will provide additional shared service opportunities. Section 7. The City and the Village are authorized to engage in joint purchasing of resource and information technology infrastructure where beneficial and practical for both. Section 8. The City and the Village shall each defend, with counsel of the other party’s own choosing, indemnify and hold harmless the other party, including past, present and future board members, elected officials, insurers, employees, and agents from and against any and all claims, liabilities, obligations, losses, penalties, fines, damages, and expenses and costs relating thereto, including but not limited to attorneys’ fees and other legal expenses, which the other party, its past, present and future board members, elected officials, insurers, employees, Page 3 of 7    and/or agents may hereafter sustain, incur or be required to pay relating to or arising in any manner out of the services to be performed by the other party under this Agreement. Section 9. Nothing in this Agreement shall be deemed to change or alter the jurisdiction of either the City or Village in any respect, including, their respective powers and duties. Section 10. This Agreement and the rights of the parties hereunder may not be assigned (except by operation of law), and the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the units of government as the parties hereto. Section 11. This Agreement shall be interpreted and enforced under the laws of the State of Illinois. Any legal proceeding related to enforcement of this Agreement shall be brought in the Circuit Court of Kendall County, Illinois. In case any provision of this Agreement shall be declared and/or found invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall, to the extent possible, be modified by the court in such manner as to be valid, legal and enforceable so as to most nearly retain the intent of the parties, and, if such modification is not possible, such provision shall be severed from this Agreement, and in either case the validity, legality, and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby. Section 12. All notices required or permitted hereunder shall be in writing and may be given by (a) depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and certified with the return receipt requested, (b) delivering the same in person, or (c) telecopying the same with electronic confirmation of receipt If to the Village: Assistant Village Administrator Page 4 of 7    Village of Oswego 100 Parkers Mill Oswego, Illinois 60543 With a copy to: David Silverman Mahoney, Silverman and Cross 822 Infantry Drive, Suite 100 Joliet, Illinois 60435 If to the City: City Administrator United City of Yorkville  800 Game Farm Road Yorkville, Illinois 60560 With a copy to : Kathleen Field Orr Kathleen Field Orr & Associates 53 West Jackson Blvd., Suite 964 Chicago, Illinois 60604 Or any such other person, counsel or address as any party hereto shall specify pursuant to this Section from time to time. Section 13. This Agreement may be executed in counterparts, each of which shall be deemed to be an original and both of which shall constitute one and the same Agreement. Section 14. This Agreement represents the entire agreement between the parties and there are no other promises or conditions in any other agreement whether oral or written. Except as stated herein, this agreement supersedes any other prior written or oral agreements between the parties and may not be further modified except in writing acknowledged by both parties. Section 15. Nothing contained in this Agreement, nor any act of the Village or the City pursuant to this Agreement, shall be deemed or construed by any of the parties hereto or by third persons, to create any relationship of third party beneficiary, principal, agent, limited or general partnership, joint venture, or any association or relationship involving Village and the Page 5 of 7    City. Further, nothing in this Agreement should be interpreted to give the Village or City any control over the other’s employees or imply a power to direct the employees of the other government body, which neither entity may exercise. Section 16. When performing pursuant to the terms of this Agreement, the Village and City intend that any injuries to their respective employees shall be covered and handled exclusively by their jurisdiction’s own worker’s compensation insurance in place at the time of such injury.  It is further agreed that all employee benefits, wage and disability payments, pension and worker’s compensation claims, damage to or destruction of equipment, facilities, clothing and related medical expenses of the City or Village and their respective employees, which may result from their activities under this Agreement, shall be the responsibility of the jurisdiction that employs the employee making such a claim. Section 17. The Parties will obtain and continue in force, during the term of this Agreement, all insurance as set forth below. Each insurance policy shall not be cancelled or changed without thirty (30) days prior written notice, given by the respective insurance carrier(s) to Kendall County and the City at the address set forth herein. Before starting inspections hereunder, the parties shall obtain the following insurance at a minimum: (a) Worker’s Compensation and Occupational Disease Disability insurance, in compliance with the laws of the jurisdiction where the work is being performed, (b) Employer’s comprehensive general liability insurance for both personal injury and property damage in the minimum amount of $1,000,000 for each accident, (c) Comprehensive business automobile liability insurance in the minimum amount of $1,000,000 combined single limit, (d) Comprehensive excess liability insurance with a combined minimum single limit of $1,000,000 for each occurrence, with a minimum $1,000,000 aggregate. Certificates of such insurance detailing the coverage therein shall be Page 6 of 7    available to the other party upon execution of this Agreement. Neither party waives its immunities or defenses, whether statutory nor common law by reason of the indemnification and insurance provisions contained in this Agreement. Section 18. This Agreement may be amended only with written consent of all parties hereto. Section 19. The Village and the City each hereby warrant and represent that their respective signatures set forth below have been, and are on the date of this Agreement, duly authorized by all necessary and appropriate corporate and/or governmental action to execute this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the above date at Yorkville, Illinois. United City of Yorkville, Kendall County, Illinois, a municipal corporation By: __________________________________ Mayor Attest: _______________________________ City Clerk By: ___________________________________ Village President Village of Oswego, Kendall and Will Counties, Illinois, a municipal corporation Attest: _______________________________ Page 7 of 7    Village Clerk Resolution No. 2017-___ Page 1 Resolution No. 2017-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR MEMBERSHIP IN A GOVERNMENT INFORMATION TECHNOLOGY CONSORTIUM WHEREAS, the United City of Yorkville, Kendall County, Illinois (“City”) is a duly organized and validly existing unit of local government created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and, WHEREAS, the City and the Village of Oswego, Kendall and Will Counties, Illinois (the “Village”) have entered into an intergovernmental agreement (the “City/Village Agreement”) for the sharing of information technology services (“IT Services”) to keep up with technology best practices and better serve the needs of their residents; and, WHEREAS, the City/Village Agreement contemplates the City and Village each entering into an intergovernmental agreement for involvement in a Government Information Technology Consortium wherein municipalities develop and share IT Services in order to operate more efficiently, reduce risk, and provide for a collaborative environment for innovation and continuous improvement; and, WHEREAS, the City believes it to be in its best interests and the best interests of its citizens and taxpayers to enter into a Government Information Technology Consortium in accordance with the terms and conditions as set forth in an intergovernmental agreement. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Intergovernmental Agreement for Membership in a Government Information Technology Consortium (GovITC), attached hereto and made a part hereof, is Resolution No. 2017-___ Page 2 hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the United City of Yorkville. Section 2. The Mayor, City Clerk, and City Administrator are hereby authorized and directed to undertake any and all actions as may be required to implement the terms of said Agreement. Section 3. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2017. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2017. ______________________________ MAYOR Attest: ___________________________________ City Clerk   1    INTERGOVERNMENTAL AGREEMENT FOR MEMBERSHIP IN A GOVERNMENT INFORMATION TECHNOLOGY CONSORTIUM (GovITC) This Intergovernmental Agreement (“Agreement”) is entered into this ___ day of _____________, 20___, by and between the municipalities that have executed this Agreement pursuant to its terms (collectively referred to as “Parties”). W I T N E S S E T H: WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 and Section 3 of the Illinois Intergovernmental Cooperation Act authorize and encourage the entering into of Intergovernmental Agreements between units of local government; WHEREAS, the Parties desire to enter into an Intergovernmental Agreement setting forth the responsibilities of the Parties with regard to the operation of a consortium to develop and share information technology services, staffing, and equipment; and WHEREAS, the Parties wish to establish a long-term information technology shared service and support consortium to operate more efficiently, reduce risk, and provide for a collaborative environment for innovation and continuous improvement. NOW, THEREFORE, in consideration of the mutual covenants of this Agreement and other good and valuable consideration, the Parties agree as follows: I. General Purpose; Authority Section 1. The general purpose of this Agreement is to establish a long-term shared information technology service and support consortium and to establish its governing Board and Members. Section 2. The Members agree to establish GovITC as an intergovernmental entity to implement the functions, services, and responsibilities described in this Agreement. Section 3. The GovITC consortium shall operate in accordance with the requirements of the Illinois Open Meetings Act, 5 ILCS 120/1, et seq., and the Illinois Freedom of Information Act, 5 ILCS 140/1, et seq.   2    Section 4. GovITC shall comply with all applicable federal and State laws, rules, and regulations. Section 5. The Members agree that no one unit shall be responsible or liable, in whole or in part, for the acts of GovITC, or the agents or contractors of GovITC, or any other Members acting separately or in conjunction with the implementation of the activities of GovITC. II. Construction and Definitions Section 1. The language in the text of this Agreement shall be interpreted in accordance with the following rules of construction: (a) The singular number includes the plural number and the plural the singular, (b) The word “shall” is mandatory; the word “may” is permissive; and (c) The masculine gender includes the feminine and neuter Section 2. When the following words and phrases are used, they shall, for the purposes of this Agreement, have the meanings respectively ascribed to them in this Section, except when the context otherwise indicates. (a) “ACCOUNT” - the account or accounts established and funded by the Members to: (1) pay the joint administrative expenses of GovITC; (2) fund it’s pro rata share of certain approved technology initiatives for GovITC; and (3) pay any other expenditure approved by the Board and/or otherwise authorized by the terms of this Agreement. (b) “AGREEMENT” - this Intergovernmental Agreement for Membership in a Government Information Technology Consortium. (c) “ANNUAL CONTRIBUTION” – the annual proportional amount paid by each member for Shared Initiatives plus any agreed upon administration fees such as the annual audit. (d) “BOARD” - the Board of Directors of GovITC, consisting of one (1) Director from each Member. (e) “BY-LAWS” – the by-laws of the GovITC Board, attached as Exhibit B, as the Board may be amend from time to time.   3    (f) “CHARTER MEMBER” – the founding members of the GovITC. (g) “CHIEF ADMINISTRATIVE OFFICER” - the City or Village Manager or Administrator for each Member. (h) “CORPORATE AUTHORITIES” - the governing body of each Member. (i) “FISCAL YEAR” - the twelve month period commencing on January 1 of a particular year. (j) “FORMER MEMBER” - any Unit, which was once a Member, but has either withdrawn from GovITC or whose status as a Member was terminated pursuant to this Agreement. (k) “FUND BALANCE” - the amount of Shared Assets exceeding liabilities at any point in time using generally accepted accounting principles. (l) “GOVERNMENT INFORMATION TECHNOLOGY CONSORTIUM” or “GovITC” - the consortium created pursuant to this Agreement. (m) “INITIAL MEMBERSHIP FEE” - the fee paid upon joining GovITC to gain the advantage of innovations, standardization processes and shared platforms developed within consortium. (n) “INTELLECTUAL PROPERTY” - any and all software, data, maps, or related items generated by or for GovITC. Such intellectual property shall be considered privileged and confidential trade secrets and shall constitute valuable formulae, design and research data or which Members have given substantial consideration. (o) “IT” or “INFORMATION TECHNOLOGY”- information technology systems, equipment, software, equipment, and related services. (p) “MASTER CONTRACT” - the standard contract agreement between GovITC and a Member. (q) “MEMBER” - a Unit which enters into this Agreement and is, at any specific time not in default as set forth in this Agreement. (r) “MEMBERS ATTRITION FORMULA” - the distribution of Shared Assets based on Member original contribution amount and date and its age.   4    (s) “MEMBER GUIDELINES” - the procedures established by the Board to implement operations under this Agreement. (t) “MEMBERS RESERVE ACCOUNT” or “ACCOUNT” - the account for holding Members Annual Contributions. (u) “MINIMUM MEMBERSHIP CRITERIA” - the evaluation criteria used by the Board for consideration of new Members as defined in Exhibit A. (v) “QUORUM” - the required percentage of Directors necessary for the Board to hold a meeting. A quorum is present when a majority (more than 50%) of the Directors is present at a duly called meeting of the Board. (w) “RESERVES” - the amount established through an excess of Annual Contributions over expenses and established to reduce the volatility of IT expenses. (x) “SERVICE CATALOG” – the schedule of IT services and fees provided by the Service Provider to Members and approved by the Board on an annual basis. (y) “SERVICE PROVIDER” - any professional services firm(s) that GovITC designates as the firm(s) to establish, operates, maintain or support Information Technology for the Members. (z) “SECONDARY SERVICE PROVIDER” - a Service Provider not limited to a supplier of software, hardware, or other services. (aa) “SHARED ASSETS” - the collective investments in hardware, software, communications and other information technology equipment made and used by the Members pursuant to this Agreement. (bb) “SHARED INITIATIVES” - the programs or Shared Assets where the cost will be shared by the Members and held by GovITC. (cc) “SOFTWARE” - the computer programs, form designs, user manuals, data specifications and associated documentation employed as part of each Member’s IT.   5    (dd) “TRANSFER PLAN” - the plan upon Members suspension, withdrawal, or termination from GovITC for the transfer of the Member’s assets, if any, from GovITC including without limitation schedule, tasks, responsibilities and final sign off. (ee) “UNIT OF LOCAL GOVERNMENT” or “UNIT” - includes any political subdivision of the State of Illinois or any department or agency of the state government or any city, village or any taxing body that is not a Member. III. Membership Section 1. The Charter Members of GovITC shall be Buffalo Grove, Glenview, Kenilworth, Lake Bluff and Lincolnshire. Section 2. Units may apply and obtain for membership in GovITC as provided in the By-Laws. Any new Unit joining GovITC must meet Minimum Membership Criteria, as the Board may amend from time to time. Any exceptions to the Minimum Membership Criteria must be approved by two-thirds (2/3) affirmative vote of the entire Board, with the new Unit defining and committing to a plan to meet the full Minimum Membership Criteria within a specified timeframe. IV. Board of Directors Section 1. The governing body of GovITC shall be its Board of Directors, which shall operate pursuant to the By-Laws attached as Exhibit B, as they may be amended by the Board from time to time. Section 2. The Chief Administrative Officer of each Member shall appoint one (1) Director to the Board, who shall have one (1) vote, and shall also appoint one alternate Director who shall be entitled to attend meetings of the Board but may only vote in the absence of the Member’s Director. The Chief Administrative Officer shall promptly fill any vacant Director or alternate Director position.   6    Section 3. The officers of the Board shall consist of a President, a Vice-President, a Treasurer, and a Secretary, who shall exercise those powers and duties described in the By- Laws. V. Powers and Duties of the Board Section 1. The powers and duties of the Board shall include the powers to: (a) Take such action, as it deems necessary and appropriate, to accomplish the general purposes of this Agreement, including negotiating with a Service Provider to determine annual rates and service levels for the Members and exercising other ancillary administrative powers. (b) Authorize all GovITC expenditures. (c) Establish and collect the Initial Membership Fee. (d) Establish and collect annual contributions for services to Members and to others. (e) Establish an annual budget and cause an annual financial accounting report in writing to its Members as described in this Agreement. (f) Establish reserves for the purposes of operating GovITC. (g) Manage reserves including but not limited to the investment thereof. (h) Establish general policies and procedures necessary to implement GovITC’s authority and purpose consistent with this Agreement and the By-Laws, including without limitation the Minimum Membership Criteria, Member Guidelines, Members’ Reserve Account policy, and other policies as deemed necessary by the Board. (i) Establish strategic goals for GovITC. (j) Have an independent audit of GovITC prepared and submitted to the Members. (k) Exercise any other power necessary and incidental to the implementation of its powers and duties and the operation of GovITC pursuant to this Agreement.   7    VI. Board Voting Requirements Section 1. The following matters require approval by the affirmative two-thirds (2/3) vote of the entire Board: (a) Merger of GovITC with another consortium; (b) Selection of a Service Provider(s) and other necessary parties (accountants, attorneys, etc.); (c) Approval of annual and three-year budgets of GovITC including the amount of each Member’s annual contributions; (d) The acquisition of Shared Assets in the form of capital expenditures; (e) Approval or conditional approval of any proposed new Member(s); (f) Approval of any strategic plan documents; (g) Suspension, termination, expulsion, or reinstatement of a Member; (h) Dissolution and/or Termination of GovITC. (i) Amendments of the By-Laws (j) Any other matters specified in this Agreement as requiring the affirmative two-thirds (2/3) vote of the entire Board. Section 2. Any and all other action consistent with the other terms of this Agreement which the Board deems necessary shall be considered routine in matter and approved by an affirmative majority vote of the entire Board. VII. Master Contract Section 1. The GovITC goal is to have one Master Contract that governs the duties and obligations of the Service Provider to each Member. Section 2. Prior to the completion and execution of the Master Contract, each Member shall be individually responsible for contracting with their Service Provider. Members shall   8    enter into an IT service contract with the Service Provider substantially conforming to the GovITC Service Provider Contract as may be modified by the Board, within one (1) year of signing this Agreement, until such time as there is a Master Contract. Members are expected to enter into any agreements with Secondary Service Providers deemed necessary for the functioning of GovITC within a reasonable time as determined by the Board of Directors. Section 3. Upon completion of the Master Contract and execution by each Member, the Master Contract shall control any existing Service Provider Contract shall be of no effect. VIII. Service Provider Section 1. Each Director shall make a recommendation to their respective Chief Administrative Officer to contract with a Service Provider whose duties for GovITC are listed in Subsection 7 of this Article VIII below. Section 2. The term of any Service Provider shall be as set forth in the Service Provider Agreement and/or Master Contract. Section 3. The Board may at any time by vote to name a new Service Provider by two- third (2/3) affirmative vote of the entire Board, whose term shall begin at such time as the Board may authorize. Section 4. A Service Provider’s term shall be renewed upon such terms as the Board may approve. Section 5. The Board may terminate the services of a Service Provider at any time, subject only to the Service Provider Agreement and/or Master Contract. Section 6. The Board may enter into agreements with more than one Service Provider if it deems it appropriate. Section 7. The Service Provider shall be the principal operating manager of GovITC and shall supervise and control day-to-day operations of GovITC and carry out the purpose of GovITC as directed by the Board. Among the duties and authority of the Service Provider shall be the following:   9    (a) To sign on behalf of GovITC any instrument which the Board has authorized to be executed, by a formal vote or written authority, and, in general, to perform all duties pertinent to GovITC and such other duties as may be prescribed by the Board consistent with this Agreement from time to time. (b) To prepare a proposed annual budget indicating staffing and annual contributions and to submit such proposals to the Board. (c) To prepare projections of future anticipated expenses through development of a three-year (3) budget. (d) To make recommendations regarding policy decisions, the creation of other Board offices and the retention of agents, employees and independent contractors. (e) At each regular meeting of the Board and at such other times as requested to do so by the Board, to present a full report of the Service Provider’s activities and shared initiatives of GovITC. (f) To report monthly to each Member on performance measures and summary of services performed for each Member pursuant to Service Provider Agreement and/or Master Contract. (g) Within the constraints of the budget approved by the Board, to make or direct distributions from the Reserves account for payment of hardware, software, or other expenses of GovITC and maintain accurate and detailed records and accounts of all transactions and all Shared Assets. (h) Act as liaison officer with the Board and each individual Member’s Director. (i) Prepare Board agendas and meeting minutes in conjunction with the Secretary or President. (j) Monitor billings from Secondary Service Providers to ensure that they are received in a timely fashion and in the correct amount. (k) Secure bids and request for proposals for hardware, software, and other IT services and make recommendations for the selection of vendors for adoption by the Board.   10    (l) Expend reasonable funds in an emergency with written notice to the Board. (m) Provide necessary information to the Board’s selected certified public accountant in conjunction with the preparation of the annual reports. (n) Solicit new Members with direction from strategic goals adopted by the Board. (o) Draft GovITC and Board goals for each coming year for review and approval by the Board. IX. Obligations of Members Section 1. The obligations of each Member shall be as follows: (a) To execute a contract with the Service Provider until such time as a Master Contract is available; (b) To appropriate or budget for and, where necessary, to levy for, and pay promptly all monthly and supplementary or other payments following the Illinois Prompt Payment Act and in such amounts as are established within the scope of this Agreement; (c) To select promptly a Director to serve on the Board and an alternate; (d) To cooperate fully with the Service Provider, GovITC’s attorneys and auditors and any agent, employee, officer or independent contractor of GovITC in any matter relating to the purpose and powers of GovITC; (e) To review all proposed changes to IT strategic plans prior to the Board’s final vote on such changes; (f) To act promptly on all matters requiring Board approval and to not withhold such approval unreasonably or arbitrarily; (g) To purchase and maintain hardware, software, and other necessary agreements that are individual Member initiatives which are not Shared Assets or a Shared Initiative; and. (h) To purchase and maintain Comprehensive General Liability (CGL) and Workers Compensation insurance covering liability arising out of the Member’s participation in GovITC, including any liability arising from the   11    actions of the Member’s Representative acting in his/her scope of authority under this Agreement. Section 2. At the discretion of the Board, non-performance of Member obligations, whether in whole or in part, may be the basis for a recommendation to terminate pursuant to Article XI of this Agreement.   12    X. Financial Matters Section 1. The Fiscal Year of GovITC shall be from January 1 through December 31. Each Member shall be liable for and pay to GovITC a share of the total Annual Contribution required in each GovITC Fiscal Year which shall be calculated by the Board on an allocation basis that is divided by the number of participants and weighted by criteria such as storage volume, bandwidth demand, the number of units to support, etc. or as otherwise determined by the Board. Section 2. The proposed revenue requirements and corresponding Member contribution for GovITC’s next ensuing Fiscal Year will be presented to the GovITC Board annually in due course, but in no event later than 90 days before the start of such Fiscal Year. The Annual Contribution for the ensuing Fiscal Year and the amount of each Member’s share shall be determined by the affirmative two-thirds (2/3) vote of the entire Board. Section 3. Each Member shall remit at least fifty percent (50%) of its Annual Contribution to GovITC on or before April 1 of the Fiscal Year to which the contribution pertains. The balance of each Member’s annual contribution is to be paid by September 1. Each Member shall be liable for the complete payment of its annual contributions. Section 4. Billings for all charges shall be made by the Board and shall be due when rendered. Any Member whose charges have not been paid within 90 days after billing shall be in default and shall not be entitled to further voting privileges or to have its director hold any office on the Board and shall not use any GovITC facilities or programs until such time as such Member is no longer in default. Members in default shall be subject to the provisions within this Agreement. In the event that such charges have not been paid within 90 days of such billing, such defaulting Member shall be deemed to have given, on such 90th day, notice of withdrawal from Membership by the Board. In the event of a bona fide dispute between the Member and the Board as to the amount which is due and payable, the Member shall nevertheless make such payment in order to preserve its status as a Member, but such payment may be made under protest and without prejudice to its right to dispute the amount of the charge and to pursue any legal remedies available to it. Withdrawal shall not relieve any such Member from its financial obligations as set forth in this Agreement.   13    Section 5. Nothing contained in this Agreement shall prevent the Board from charging non-Members for services rendered by GovITC on such basis as the Board shall deem appropriate. Section 6. It is anticipated that GovITC may be in a position to receive financial assistance in the form of grants. The Board may credit any such grants against charges for any Member, Members, or GovITC in a manner agreed to by the Board. The Board may also enter into an agreement, as a condition to any such grant, that it will credit all or a portion of such grant towards charges, which may be made in the future. Section 7. The amount required for Reserves shall be calculated on an annual basis for presentation and acceptance by the Board as part of the annual budget process. XI. Termination of Membership Section 1. Failure to enter into an agreement with the Service Provider within one (1) year of GovITC’s designation of the Service Provider shall be cause for the termination of Membership. A 30-day written notice will be given to a Member that fails to enter into an agreement with the Service Provider as provided in this Section. Upon the failure to enter into an agreement at the end of the thirty-day (30) notice period, its Membership shall be terminated. Section 2. Failure to enter into an agreement within thirty 30 days of expiration of the previous agreement with Service Provider shall result in Membership termination. Section 3. A Member shall be terminated for cause including not participating as a Board Member, not paying dues, not signing a Master Contract, not maintaining the minimum standards of the organization, violating the security standards of the organization, or other activities determined by the Board and based on an affirmative vote of two-thirds (2/3) of the entire Board.. Section 4. Upon termination of any Member, the Member shall be responsible for: (a) All of its pro-rated share of any obligations; (b) Its share of all charges to the effective date of termination; (c) Restitution for damages or malicious actions outside of insurance;   14    (d) A Transfer Plan prepared by the Service Provider, paid for by the Member, and approved by the Board; and (e) Any contractual obligations it has separately incurred with GovITC or the Service Provider. Section 5. A Member terminated from Membership at a time when such termination does not result in dissolution of GovITC, shall forfeit its claim to any Shared Assets of GovITC. Any terminated Member shall be subject to the provisions described elsewhere in this Agreement. Section 6. If a Member remains in default for a period of more than 90 days on any billing from GovITC, the Membership automatically shall terminate. XII. Withdrawal Section 1. All new Members of GovITC shall be committed as Members for an initial three (3) year Membership. Section 2. After the period of an initial three-year Membership, any Member may withdraw from GovITC at the end of a Fiscal Year of GovITC upon giving of at least eight (8) months prior written notice of such withdrawal. Such notice shall be addressed to the Board of Directors of the GovITC and shall be accompanied by a resolution of the Corporate Authorities of the Member electing to withdraw from GovITC. Section 3. The nonpayment of charges as set forth in this Agreement or the refusal or declination of any Member to be bound by any obligation to GovITC shall constitute written notice of withdrawal, but shall not relieve Member of its obligations. Section 4. Upon effective withdrawal the withdrawing Member shall continue to be responsible for: (a) All of its pro-rated share of any obligations; (b) Its share of all charges to the effective date of termination; (c) A Transfer Plan prepared by the Service Provider, paid for by the Member, and approved by the Board; and   15    (d) Any contractual obligations it has separately incurred with GovITC or the Service Provider(s). Section 5. A Member withdrawing from Membership at a time when such withdrawal does not result in dissolution of GovITC shall forfeit its claim to any Shared Assets of GovITC. Any Member that withdraws shall be subject to the provisions of this Agreement. The Service Provider will act on the behalf of the withdrawing Member to transition Member out during the period specified in the Transfer Plan. If withdrawing Member cannot meet specific period, withdrawing Member must pay Service Provider on a month-to-month basis or as mutually agreed upon. The withdrawing Member shall, within thirty (30) days of withdrawal, file a certification with the Board, verifying compliance with this Section. XIII. Dissolution Section 1. GovITC shall be dissolved whenever: (a) A sufficient number of Members withdraw from GovITC to reduce the total number of Members to less than two (2); or (b) By affirmative two-thirds (2/3) vote of the entire Board. Section 2. In the event of dissolution, the Board shall determine the procedures necessary to affect the dissolution and shall provide for the taking of such measures as promptly as circumstances permit subject to the provisions of this Agreement. Section 3. Upon dissolution, after payment of all obligations, the remaining Shared Assets of GovITC shall be distributed among the then existing Members in accordance with the Members Attrition Formula applied to any surplus value found with the sale of the Shared Assets. Section 4. If, upon dissolution and the sale of the Shared Assets and the application of reserves, there is an organizational deficit, such deficit shall be charged to and paid by the Members and withdrawing Member(s) that caused the dissolution in accordance with obligations as described in Article XI on a pro-rata basis calculated from the Members Attrition Formula.   16    Section 5. In the event of dissolution and once all obligations have been paid, the following provisions shall govern the distribution of Shared Assets owned by GovITC: (a) Each Member shall be required to transition software in the name of GovITC to each own organization as applicable. (b) A Member may continue to use any intellectual property developed on their behalf during the term of its Membership. (c) Each organization is responsible for making their information technology support backbone ready to accept their data volume and transfer of Shared Assets. (d) Reserves will be distributed by applying the initiation fee formula to the remaining Members and the affirmative 2/3 majority vote of the entire Board. XIV. Merger of the Consortium Section 1. GovITC may merge with any other consortium established under the Illinois Intergovernmental Cooperation Act upon the affirmative two-thirds (2/3) majority vote of the entire Board. XV. General Conditions Section 1. Notice. All notices hereunder shall be in writing, and shall be deemed given when delivered in person or by United States certified mail, with return receipt requested, and if mailed, with postage prepaid. All notices shall be addressed as follows: If to GovITC: President of GovITC With a copy to the Service Provider If to Member: Village/City Manager Name of Village/City   17    Address Legal Firm Name of Village/City Address Each party shall have the right to designate other addresses for service of notices, provided notice of change of address is duly given. Section 2. The Parties certify that they are not barred from entering into this Agreement as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code and that they each have a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4). Section 3. Except as set forth herein, no Member may, by its own actions, obligate GovITC or any other Member. Section 4. This Agreement shall be governed, construed and enforced in accordance with the laws of the State of Illinois. Section 5. This Agreement constitutes the entire agreement between the Parties and supersedes any and all prior agreements and negotiations between the parties, whether written or oral, relating to the subject matter of this Agreement. Section 6. No amendment or modification to this Agreement shall be effective until it is reduced to writing and approved and executed by all parties to this Agreement in accordance with applicable law. XVI. Duration This Agreement shall continue in effect indefinitely, until terminated in accordance with its term or until GovITC is dissolved. XVII. Intellectual Property Section 1. Members agree that no assignments, licenses, sales, authorization of reuse by others, giveaways, transfer or any other grant of Intellectual Property rights will be made to any third party without written permission from the Board. Section 2. It is understood that this Agreement does not grant to any Member or any employees, partners or other business associates thereof, any rights in any Intellectual   18    Property or any inherent protectable interests, except those specifically provided by this Agreement. XVIII. Execution of Agreement This Agreement may be executed in any number of counterparts, each of which shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as GovITC and the Members or additional Members shall preserve undestroyed, shall together constitute but one and the same instrument. THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK. SIGNATURE PAGE FOLLOWS   19    IN WITNESS WHEREOF, the undersigned have caused this Agreement for the Creation of a Government Information Technology Consortium to be executed in the Members respective name, and have caused this Agreement for the Creation of a Government Information Technology Consortium to be attested, all by their duly authorized officers and representatives, and have caused the Agreement for the Creation of a Government Information Technology Consortium to be dated this day of, 20___. By:___________________________ Its: ___________________________ ATTEST: _____________________________ Village/City Clerk Seal   20    EXHIBIT A Minimum Membership Criteria 1. Participating entities must agree to upgrade or replace hardware, or software that has reached end of support by the manufacturer within a reasonable timeframe unless otherwise waived by the Consortium Board per the voting standards set forth in the agreement. a. Hardware that has reached end of support should be replaced by the end of the first year of consortium participation. b. Software, such as operating systems or desktop applications (i.e. Microsoft Office, Adobe, etc.) should be upgraded by the end of the first year of service. c. Software such as ERP/Line of business that have reached end of support, should have a plan for upgrade by the end of the first year of service, and migrated to a supported platform within 36 months. 2. Entities must agree to transition and operate primarily on a platform that is used and supported by the Consortium (i.e. Windows Server/desktop) or agree to move to a supported platform within 18 months. An example of an exception is a system such as the L3 mobile video system that run on a Linux OS will be supported as long as maintenance with the vendor is maintained. 3. Entities seeking membership must contract for a minimum of 0.2 FTE equivalent staffing. 4. The current state of the network and infrastructure will be assessed to determine environment/condition of potential new member and the appropriate initiation fee and managed services pricing. 5. There must be a technical point of contact to ensure appropriate communication with village/city management. 6. Participation requires a minimum three (3) year membership due to hardware/equipment investment and strategic planning.   21    EXHIBIT B Initial By-Laws of GovITC Board of Directors   Resolution No. 2017-___ Page 1 Resolution No. 2017-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR INFORMATION TECHNOLOGY SERVICES WHEREAS, the United City of Yorkville, Kendall County, Illinois (“City”) is a duly organized and validly existing unit of local government created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and, WHEREAS, the City and the Village of Oswego, Kendall and Will Counties, Illinois (the “Village”) have entered into an intergovernmental agreement (the “City/Village Agreement”) for the sharing of information technology services (“IT Services”) to keep up with technology best practices and better serve the needs of their residents; and, WHEREAS, the City/Village Agreement requires the City and Village to each enter into a contract for the provision of IT Services with Interdev, LLC, a Georgia limited liability company (the “IT Service Provider”); and, WHEREAS, the City believes it to be in its best interests and the best interests of its citizens and taxpayers to engage the IT Service Provider in furtherance of the City/Village Agreement and in accordance with the terms and conditions as set forth in a contract for the provision of IT Services. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Professional Services Agreement for Information Technology Services, attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the United City of Yorkville. Resolution No. 2017-___ Page 2 Section 2. The Mayor, City Clerk, and City Administrator are hereby authorized and directed to undertake any and all actions as may be required to implement the terms of said Agreement. Section 3. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2017. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2017. ______________________________ MAYOR Attest: ___________________________________ City Clerk Page | 1   PROFESSIONAL SERVICES AGREEMENT  FOR INFORMATION TECHNOLOGY SERVICES        THIS PROFESSIONAL SERVICES AGREEMENT FOR MUNICIPAL GOVERNMENT SERVICES ("Agreement")  dated   , 2017, is entered into by and between the United City of Yorkville, Illinois ("City"),  whose address is 800 Game Farm Road, Yorkville, IL 60560 and InterDev, LLC, a domestic limited  liability company whose business address is 2650 Holcomb Bridge Road, Suite 120, Alpharetta, GA  30022 (the "Contractor"). The City and the Contractor may be collectively referred to as the “Parties”  and each individually a “Party”.          1. DEFINITIONS    1.1. “Contractor Employee(s)” shall mean person(s) under the direct supervision and control of the  Contractor who perform Services hereunder, whether employees, contract employees or  volunteers.    1.2. “City Representative” shall mean the senior City representative assigned the responsibility of  overseeing the administration of this Agreement for the City and the provision of Services by  Contractor along with other City‐assigned responsibilities.    1.3. “Exhibits” to this Agreement include the following:  Exhibit A – Services  Exhibit B – Compensation    1.4. “Project Manager” shall mean the Contractor Employee who shall serve as the primary point of  contact with oversight and administration of the Services to be provided hereunder.    1.5. “Services” shall mean those services as fully described in Exhibit A to be provided within the  City.    1.6. “Services Commencement Date” shall be 12:00 am on      , 2017.    1.7. “Subcontractor” shall mean any individual or entity retained, affiliated, or engaged by or under  contract with Contractor to undertake any Services to be performed hereunder.    1.8. “Term” shall be as defined in Section 8.1.    1.9. “Total Annual Fees” shall be those amounts set forth on Exhibit B of this Agreement for each  year or partial year of the Agreement and shall be the total maximum amount to be paid for  Services for the applicable period.    2. SERVICES AND PERFORMANCE    2.1. Services.  The Contractor shall provide the City with the Services as defined in Exhibit A, within  the boundaries of the City, which boundaries may be modified from time to time, and  Page | 2   which generally include municipal services of the type coming within the jurisdiction of and  customarily rendered by municipalities (other than those provided by other contract providers  or special districts).  As an independent contractor, the Contractor offers to perform and/or  deliver the Services in accordance with the terms and conditions of this Agreement.    2.2. Qualification. Contractor represents to the City that the Contractor and the Contractor  Employees and any Subcontractor performing Services hereunder possess the skills, knowledge,  and abilities to competently, timely, and professionally perform the Services in accordance with  this Agreement.    2.3. [Section deleted]    2.4. Changes to Services. From time‐to‐time, either Party may identify new services that were not  included in Exhibit A, or events may warrant modification to the Services. Within a reasonable  period of time, the respective Party will notify the other Party of the Services modification  opportunity.  If agreed to by both Parties, Contractor will, within a reasonable time period  (generally within ten (10) business days) provide to the Village in writing a price and  modification to Services for the proposed addition to Services.  Any changes that are mutually  agreed upon between the City and the Contractor shall be made in writing and, upon  execution by both Parties, shall become an amendment to the Services described in this  Agreement. To be effective, such amendment must be signed by the Contractor and by the  Village.  Unless otherwise stated in the amendment, Contractor will invoice the City on the  next billing cycle after completion of the addition to Services or, if the change involves an  ongoing new addition to Services, Contractor will include the associated adjustment to the Total  Annual Fees and will pro rate the billing in accordance with provisions of Section 7.1 of this  Agreement. All Disputes will be handled in accordance with Section 21 (Disputes) of this  Agreement.    2.5. Allocation of Resources. The parties recognize that this Agreement is intended to provide  flexibility to the City in order to meet its evolving challenges in the delivery of municipal  services to the City residents. The Contractor may reasonably allocate Contractor and  Subcontractor resources for the performance among the Services in accordance with the  priorities agreed‐to with the City Representative so long as such allocations do not affect  either: (1) increase in Total Annual Fees under this Agreement; or (2) Service quality.    2.6. Required Permits and Licenses.  The Contractor shall be responsible at the Contractor’s expense  for obtaining and maintaining in a valid and effective status, all licenses and permits required by  governmental entities by certifying organizations necessary to perform the Services as required  by law.    The City agrees to timely provide to Contractor in writing copies of all City obtained permits  and/or required compliance information from third parties.   Should the City fail to timely  Page | 3   provide this information, Contractor shall not be obligated to comply with the new permit  requirements until the permit and/or compliance information is provided to it.    All persons engaged in providing Services to the City shall be duly certified by the federal, state,  or local jurisdiction, federal or national association, or other state or nationally recognized  authority for the performance of the duties to which such person is assigned, if such certification  is offered to and required of members of the profession. Contractor represents to the City that  the Contractor is, and the Contractor Employees or any Subcontractors performing Services are,  properly licensed and/or registered within the State of Illinois for the performance of the  Services (if licensure and/or registration is required by applicable law).    2.7. Implementation of Innovations.  The Parties mutually desire that the Services delivered  hereunder are rendered in a manner that is highly efficient, effective and that utilizes innovative  processes and technology. To that end, Contractor, in its normal course of Service delivery, will  stay abreast of new technologies or processes related to Service delivery hereunder, and upon  discovery, will present such new technologies or processes to the City. Before implementation,  the Parties shall mutually agree, through negotiations in good faith, to determine whether  implementation is mutually beneficial and, if so, shall negotiate appropriate changes to the  Services and, if applicable, to Exhibit B.  Under no circumstances is the  Contractor required by the City to invest, fund or incur costs associated in the exploration,  development or testing of new innovative processes or technologies that are the subject of this  provision.    2.8. Obligation to Acquire Necessary Information. The Contractor shall become fully acquainted with  the available information, laws, and regulations related to the Services.  The Contractor is  obligated to affirmatively request from the City and other available resources such information  that the Contractor, based on the Contractor’s professional experience, should reasonably  expect is available and which would be relevant to the performance of the Services. Contractor is  not responsible for the accuracy of the information obtained. City will use its best efforts to  affirmatively obtain from third parties such information that the Contractor may request and  which the Contractor, based on the Contractor’s professional experience, should reasonably  expect is available and which would be relevant to the performance of the Services.    2.9. Ambiguity  Concerning  Services.  The Contractor shall perform the Services in accordance with  this Agreement and shall promptly inform the City concerning ambiguities and uncertainties  related to the Contractor’s performance that are not addressed by the Agreement.     2.10. City Compliance with Laws.  The City shall comply with all applicable federal, state and local  laws, ordinances, regulations and resolutions. Without limiting the foregoing, City shall comply  with all wage and hour laws and other applicable federal and state statutes, regulations and  standards for work place safety. As to any facilities in which the Parties are co‐located, the  Page | 4   City shall comply with all applicable laws regarding hazardous materials and maintain all  required MSDS forms on site.    2.11. Contractor Compliance with Laws. The Contractor shall comply with all applicable federal, state  and local laws, ordinances, regulations, and resolutions.  Without limiting the foregoing,  Contractor shall comply with all wage and hour laws and OSHA and other applicable federal and  state statutes, regulations and standards for work place safety. Contractor shall comply with all  applicable laws regarding hazardous materials and maintain all required Manufacturer’s Safety  Data Sheets (MSDS) forms on site in the City.    2.12. City Obligations. In performance of the Services, Contractor shall require and City shall  provide the following for Contractor’s use:    2.12.1.  A Work Location and appropriate office space for Contractor’s employees performing  the Services, which Contractor will keep in a neat and orderly manner and free from  accumulation of any waste;    2.12.2.  Furniture, fixture and equipment for the Work Location,    2.12.3.  Computer equipment and software systems, telephone and internet services, and  printers;    2.12.4.  An uninterruptable power supply and all other utilities at the Work Location; and    2.12.5.  Parking for Contractor’s employees at the Work Location.    2.13. Change in Laws.  Any change in law, regulation, rule, requirement, interpretation, statute,  permit requirement or ordinance adopted, promulgated, issued or otherwise specifically  modified or changed by any local, state, federal or other governmental body which impacts  Service delivery may necessitate a change in compensation. If such change affects Contractor’s  cost of or time required for performance of the Services, the parties agree to meet and agree to  an equitable adjustment through executing an amendment to this Agreement in accordance  with Section 19.11.    2.14. Assignment of Personnel. All Contractor employees performing Services hereunder shall be  screened and satisfactorily pass drug testing prior to assignment to perform any Services under  this Agreement. The drug testing laboratory or service and the methodology of testing,  reporting, and pass/fail determination shall be acceptable to the City.  The Contractor shall  receive the results of the drug testing and, in the event of a testing failure, shall immediately  remove any such person from providing Service to the City. The cost of drug testing shall be  borne by the Contractor.    2.15. Drug Free Workplace Policy.  Contractor shall adopt and enforce a policy for a drug‐free  workplace applicable to all persons delivering Services under this Agreement consistent with the  Illinois Drug‐Free Workplace Act.    2.16. Relationships and Public Interactions.  All persons providing Services under this Agreement shall,  at all times, foster and maintain professional and harmonious relationships with all employees  of the City, all employees of the City’s contract services providers and all City’s residents  Page | 5   and customers, and shall represent the City in the best light possible to members of the public,  staff, elected and appointed officials and media. The Contractor recognizes that its conduct  during the performance of the Services hereunder reflects upon its reputation in the  community as well as upon the public perception of the City. Therefore, the Contractor offers  and warrants to the City that the Contractor, its agents and employees will conduct all of their  interactions with the citizens, customers and the public relating to the performance of the  Services hereunder in such a manner as to provide customer service that reflects positively  upon its reputation and the City’s public image.    2.17. Performance Issues with Contractor Employees. Based upon the Contractor's representations  herein and the City specifications herein regarding the Services, the Contractor offers the City  the following process by which the Contractor will resolve issues of dissatisfaction by the City  when a Contractor employee is failing to effectively perform Services hereunder.  Utilizing an objective standard based upon job performance, the City Representative shall  have the right to reasonably request any Contractor employee is prohibited or reasonably  limited, in any manner, from performing Services for the City.  The City Representative shall  notify the Contractor should any personnel or employment problem arise with regard to any  such person performing Services under this Agreement. The notification shall include the  known facts which give rise to the problem, and may include a request by the City that the  Contractor transfer or otherwise reassign such employee out of service to the City.    Thereafter, representatives of the Contractor and the City shall meet to discuss possible  remedies the Contactor might voluntarily offer to address the problems experienced by the  City in accordance with the dispute resolution provisions of Section 21.  If problems persist  after the conclusion of any Upper Management resolution meeting, and provided the City  Representative has notified the Contractor of the City’s continuing dissatisfaction, the  Contractor offers to remove any Contractor employee from performing any work for the City.   By its signature to this Agreement, the City accepts the Contractor’s offer of this process.   Nothing in this Agreement shall be construed to abrogate in whole or in part the right of the  Contractor to hire, discipline, terminate, assign or otherwise manage or control its workforce.    3. CITY AND CONTRACTOR COORDINATION    3.1. City Representative. The City Representative shall be the City’s primary representative and  point of contact for all regular reports, work orders and amendments to Services pursuant to  this Agreement in the agreed‐upon format between the City and the Contractor. The City  Representative has the authority and authorization to monitor the Contractor’s performance,  respond to Contractor’s questions, assist Contractor in understanding City policies, procedures  and practices, and supervise the performance of any City obligations under this Agreement.    3.2. Contractor Program Director.  The Contractor will assign a Program Director who shall be the  Contractor’s primary representative and the point of contact for all Service matters and  amendments to Services allowable under this Agreement. The Contractor shall not replace the  Program Director without City approval, which shall not be unreasonably withheld.  Page | 6   4. FORCE MAJEURE.    Neither Party shall be liable for damages, delays, or failure to perform its obligations under this  Agreement if performance is made impractical or impossible, or unpredictably and abnormally  difficult or costly, as a result of any unforeseen occurrence, including but not limited to fire,  flood, acts of God, civil unrest, failure of a third party to cooperate in providing services other  than Contractor’s Subcontractors, or other occurrences beyond the reasonable control of the  party invoking this Force Majeure clause.  The Party invoking this Force Majeure clause shall  notify the other Party immediately by verbal communication and in writing of the nature and  extent of the contingency within five (5) business days after its occurrence or discovery of its  occurrence, and shall take reasonable measures to mitigate any impact of the event that  triggered the invoking of this Force Majeure clause. If the Force Majeure event shall impact  schedule or increase the costs incurred by Contractor, such items shall be handled in accordance  with Section 2.4 (Changes to Services).    5. INDEPENDENT CONTRACTOR    5.1. Independent Contractor. The Contractor and any subcontractor providing Services hereunder  shall perform the Services as independent contractors to the City and shall not be deemed by  virtue of this Agreement to have entered into any partnership, joint venture,  employer/employee or other relationship with the City other than as a contracting party and  independent contractor.    This Agreement does not require the Contractor or any subcontractor providing Services  hereunder to work exclusively for the City. This Agreement shall not be interpreted as the City  dictating or directing the Contractor’s or any subcontractor’s performance or the time of  performance beyond the requirements for the Services and Performance Measurements set  forth herein.    Subject to conformance with City‐adopted policies and procedures and full conformance with  Contractor’s representations set forth in this Agreement, the Contractor shall have and maintain  the requisite judgment, discretion, and responsibility for and control of the performance of the  Services, the discipline of the Contractor’s employees and other matters incidental to the  performance of the Services, duties and responsibilities as described and contemplated in this  Agreement. Unless specifically stated otherwise herein, Contractor shall provide and bear the  cost of all tools, and any other items, wages, or services required in the performance of the  Services, and the City shall not provide any other assistance or benefits to Contractor for  performance of the Services under this Agreement.    5.2. Liability for Employment Related Rights and Compensation. Each Party shall be solely  responsible for all compensation, benefits, insurance and employment‐related rights of their  employees and contractors providing Services hereunder during the course of or arising or  accruing as a result of any employment or other relationship, whether past or present, with the  Contractor or any subcontractor, as the  case may be, as well as all legal costs including attorney’s fees incurred in the defense of any  conflict or legal action resulting from such employment or related to the corporate amenities of  such employment. The Contractor and any subcontractor providing Services hereunder will  comply with all laws, regulations, municipal codes, and ordinances and other requirements and  Page | 7   standards applicable to the Contractor’s employees, including, without limitation, federal and  state laws governing wages and overtime, equal employment, safety and health, employees’  citizenship, withholdings, reports and record keeping. Accordingly, the City shall not be called  upon to assume any liability for or direct payment of any salaries, wages, contribution to  pension funds, insurance premiums or payments, workers’ compensation benefits or any other  amenities of employment to any of the Contractor’s or any subcontractor’s employees, sub‐  consultants, Subcontractors, agents, volunteers or representatives, or any other liabilities  whatsoever, unless otherwise specifically provided herein.    6. CITY EMPLOYEES AND THIRD PARTY CONTRACTORS    The following provisions shall apply with respect to Services provided:    6.1. Each Contractor employee shall perform such services as an independent supplier and  not as an employee or agent of City.  As such, Contractor employees shall not be entitled  to nor shall they claim any benefits or rights accorded to employees of City. Contractor  shall be solely responsible for all employer obligations including, but not limited to,  provision of employee benefits and compliance with state and federal laws including the  Fair Labor Standards Act for their employees. The fact that Contractor supervisory  employees may provide direct or indirect supervision of City’s employees shall not alter  the employment relationship for purposes of workers compensation and unemployment  compensation.  Under no circumstances are employees of Contractor to be considered  the City’s employees, loaned employees or borrowed servants and  vice versa.    6.2. All City employees furnished by City shall be employees of City and shall not be  employees of Contractor. The parties agree that City shall remain solely responsible for  all Employer Obligations with respect to all City employees.    6.3. Each City employee shall perform such services as an employee of City and not as an  employee or agent of Contractor. As such, City employees shall not be entitled to nor  shall they claim any benefits or rights accorded to employees of Contractor. City shall be  solely responsible for all Employer Obligations including, but not limited to, provision of  employee benefits and compliance with state and federal laws including the Fair Labor  Standards Act for their employees.    6.4. City will be solely responsible for all Employer Obligations with respect to City personnel  and City employees. "Employer Obligations" as used in this Agreement means all  obligations of any kind imposed customarily or by law or agreement on persons acting in  the capacity of an employer in relation to persons acting in the capacity of an employee.   These include, without limitation: (a) responsibility for hiring, assigning, compensating  and terminating City personnel and City employees; (b) withholding and paying taxes;  (c) verification of employment eligibility, including compliance with IRCA, FCRA, DOT  drug and alcohol regulations, and all DOD and DOC export licensing and control  requirements; (d) providing workers’ compensation insurance and complying with all  applicable workers compensation laws; (e) compliance with all federal, state and local  laws (both common and statutory) and regulations relating to employment and the  rights of City personnel and City employee(s), including but not limited to FICA and FUTA  withholding; the Fair Labor Standards Act; wage and hour laws, including overtime, and  benefits requirements; workers'  Page | 8   compensation; safety and health; payment of wages; unemployment compensation;  COBRA; immigration; compliance with laws relating to employment, illegal employment  discrimination and retaliation; leaves; benefits; the Immigration Reform Act of 1986;  and all record keeping requirements.    6.5. Contractor may terminate Services for its convenience, without penalty, only upon the  occurrence of the following event:    6.5.1. City not implementing suggested Contractor recommendations for  vulnerability situations, safety, or compliance matters that Contractor  reasonably determines may cause City and/or Contractor to violate any  applicable regulation, laws, codes or permits.    6.6. Contractor hereby agrees to indemnify and hold City, its directors, officers, agents  and employees, harmless from all claims, charges, demands, complaints, damages,  losses or liability of any kind (including attorney’s fees and reasonable expenses)  (collectively, “Liabilities”) that arise from or relate in any way to:    6.6.1. Claims by Contractor’s employees, current or former, for wages and overtime  pay arising under the Fair Labor Standards Act or any other federal, state or  local labor or wage‐hour laws, workers' compensation or unemployment  compensation for services performed under this Agreement;    6.6.2. Claims by Contractor’s employees, current and former, alleging entitlement to  pension, health and welfare, profit sharing, 401(k) and other benefit plans by  reason of employment with Contractor; or    6.6.3. Employment‐related claims, charges and demands alleged against City or by  Contractor's employees, current or former, or any applicant for employment  with Contractor as related to the services provided under this Agreement.    7. COMPENSATION    7.1. Compensation for Services. In consideration for the provision of Services described herein, the  City agrees to pay the Contractor the Total Annual Fees for each year or partial year of this  Agreement as set forth on Exhibit B. The timing for all invoices shall be as set forth in Section 7.  Except as otherwise provided for in this Agreement, Contractor agrees to perform the Services  within the allotted Total Annual Fees, which shall constitute full compensation and  consideration under this Agreement.    7.2. Payment Processing.    7.2.1. Total Annual Fees shall be allocated over the number of months of Services in the  relevant calendar year and invoiced to the City equally over a twelve‐month period for  every calendar year this Agreement remains in effect and any partial year shall be  prorated and invoiced equally over the number of months of each partial year.    7.2.2. The allocated Total Annual Fees will be billed monthly by the Contractor on the last  business day of the month in which the Services shall be rendered. Following receipt of  a Contractor’s invoice, the City shall promptly review the Contractor’s invoice and  approve for payment.  Page | 9   7.2.3. The City shall make payments to InterDev in compliance with the terms of the Illinois  Local Government Prompt Payment Act, 50 ILCS 505/1 et.seq except that the time for  approval of disapproval of a bill shall be sixty (60) days.    7.2.4. The City Representative or his/her designee shall contact the Program Director should  there be any discrepancies in the invoice or invoices submitted, identifying the specific  cost which is in dispute.  The City shall pay the Contractor as provided in Section 7.2.3 for  any undisputed charges or, if the City disputes an invoice, within thirty (30) calendar days  of resolution of the dispute.  To the extent possible, undisputed charges within the same  invoice as disputed charges shall be timely paid in accordance with this Agreement.      7.3. Increases in Compensation or Reimbursable Expenses. Any increases or modification of  compensation or reimbursable expenses shall be subject to the approval of the City and shall be  made only by written amendment of Agreement executed by both Parties in accordance  with Section 19.11.    8. TERM    8.1. Term.  This Agreement shall be effective on the      day of                 , 2017, at 12:01 a.m., (the  "Effective Date") and shall terminate at 11:59 p.m. on                              , 2017, or on a prior date  of termination as may be permitted by this Agreement (“Term”).  Services to be provided  hereunder, shall begin on the Effective Date.    8.2. Option to Renew.  Unless either party gives thirty days (30) notice of its intent to not renew, this  Agreement will automatically renew for up to four (4) additional one (1) year renewal periods  (each, a “Renewal Term”) at the expiration of the Term. Thereafter, both Parties must agree to  renew via an amendment to this Agreement. In the event that the Agreement is not renewed  after the Term or after each of the first two (2) Renewal Terms, the City shall pay Contractor a  Demobilization Fee equal to ten percent (10%) of the Annual Fee of the term then in effect.    9. DEFAULT AND TERMINATION    9.1. Events of Default. An event of default (“Default”) shall mean a material breach of this Agreement.  If situations arise which are not considered a material breach, such issues will be resolved as per  Section 21 (Disputes).  Without limiting the generality of the foregoing and in addition to those  instances referred to as a breach, a Default shall include the following:    9.1.1.    Contractor has not performed Services as listed in Exhibit A of this Agreement; or    9.1.2. Contractor has refused or failed, except in the case for which an extension of time is  provided, to supply properly skilled personnel; or    9.1.3.    Contractor has failed to obtain the approval of the City where required by this  Agreement; or  Page | 10   9.1.4. Contractor has refused or failed, except in the case for which an extension of time is  provided, to provide the Services as defined in this Agreement; or    9.1.5. The City has failed, refused or defaulted in its duty: (1) to pay the amount required to be  paid to the Contractor under this Agreement on the due date for such payment as set  forth in Section 7 of this Agreement; or (2) to perform any other material obligation  under this Agreement (unless such Default is excused by any Force Majeure and to the  extent provided herein); or    9.1.6. The City has failed, refused or defaulted in its duties under Section 2.12; or    9.1.7. Either Party made a representation or warranty hereunder or herein that was false or  inaccurate in any material respect when made, and which materially and adversely  affects the legality of this Agreement or the ability of either Party to carry out its  obligations hereunder.    9.2. Termination for Failure to Cure an Event of Default.  In the event of a Default, unless otherwise  excused under this Agreement, this Agreement may be terminated by the performing Party only  after following the dispute resolution procedure set forth in Section 21 and its subsections,  except for events of default set forth in Section 9.1.5, in which case Contractor may terminate  after ten (10) days of issuing a written notice of Default and termination.  After following the  dispute resolution procedure set forth in Section 21 and its subsections, if the aggrieved Party  finds that a Default continues to exist, the aggrieved Party may issue a notice of Default and  termination, providing a date for termination of this Agreement.  Such notice shall be delivered  in accordance with Section 19.15.    9.3. Final Invoice.  In the event of receipt of a notice of Default and termination, and upon the date  of the resulting termination for Default, the Contractor shall prepare a final accounting and final  invoice of charges for all performed but unpaid Services, and allowable charges under this  Agreement and authorized reimbursable expenses.  Such final accounting and final invoice shall  be delivered to the City within forty‐five (45) calendar days of the date of termination.  Thereafter, no other invoice, bill, or other form of statement of charges owing to the Contractor  shall be submitted to or accepted by the City. The final invoice shall be paid in conformity with  the times allowed for paying monthly invoices under this Agreement. In the event  payment has been made for Services not completed, Contractor shall return these sums to the  City within thirty (30) business days after receipt of notice that these sums are due.    9.4. No  Limitation on Actions. Provided that notice of Default is provided in accordance with this  Section and its subsections, nothing contained herein shall prevent, preclude, or limit any claim  or action for Default or breach of this Agreement resulting from non‐performance by a Party.  Either Party may take advantage of each and every remedy specifically existing at law or in  equity.  Each and every remedy shall be in addition to every other remedy specifically given or  otherwise existing and may be exercised from time to time as often and in such order as may be  deemed expedient by the Party.  The exercise or the beginning of the exercise of one remedy  shall not be deemed to be a waiver of the right to exercise any other remedy. The Parties’ rights  and remedies as set forth in this Agreement are not exclusive and are in addition to any other  rights and remedies available to either Party in law or in equity.  Page | 11   10. TRANSITION UPON TERMINATION    10.1. Transition upon Termination.   Upon termination or prior to expiration of the  Term or any  applicable Renewal Term, the City shall begin transition efforts and Contractor shall assist such  transition.  Contractor and City shall cooperate in good faith in order to effectuate a smooth and  harmonious transition from Contractor to City, or to any other person or entity City may  designate, and to maintain during such period of transition the same quality of Services  otherwise afforded to the residents of the City pursuant to the terms hereof.    10.2. Extension of Services. In the event of the full termination, or expiration of this Agreement, and in  the further event that the City is not in breach of this Agreement and is unable to provide the  same level of services at the time of such termination or expiration, the then pending term of  this Agreement may be extended by the City for a period of ninety (90) calendar days or until City  or a contractor of the City is capable, in the City’s sole discretion, of rendering such Services,  whichever occurs later providing the City has provided Contractor thirty (30) calendar days’  notice of such need for contract extension. The remuneration to be paid to Contractor during the  transition period shall be based upon actual cost of providing such services during the transition  period plus a mutually agreed upon fee, provided, however such fee shall not exceed the pro‐  rated Total Annual Fees amount which would be due and owing to the Contractor for the  provision of said services pursuant to the terms of this Agreement.  In no event shall the  extension of Services under this provision be extended beyond one hundred and eighty (180)  calendar days.    10.3. Records to be Delivered.   During any transition period as described in this Section 10 and its  subsections, Contractor shall timely share with the City and deliver to the City all records in the  possession of Contractor that concern or relate to the Services and that are not “Data” as such  term is defined in Section 16.1.    11. EMERGENCIES    11.1. Emergency Reimbursement Funds.   In the event of an emergency or disaster declared by law  enforcement or a governmental agency for which reimbursement funds are made available by a  third party funding agency or source, Contractor will be entitled to reimbursement for all work  performed and/or material losses on a pro rata basis with the City determined by the proportion  for which the reimbursement was for Services rendered by the Contractor in remedying or  responding to the emergency or disaster over the total reimbursement amount so that the City  receives its pro rata share of such reimbursement for City losses or materials expenses paid as a  result of the disaster or emergency.   Any reimbursement provided for administrative costs  directly related to any declared emergency or disaster shall be equally proportionally shared  between the Parties.  Contractor shall not make claims for extra costs associated with responding  to any such disaster or emergency beyond the reimbursement set forth in this provision.    12. AUDIT AND INSPECTION RIGHTS    12.1. Audits.  The City may, at reasonable times, and for a period of up to three (3) years following the  delivery of the Services in question by Contractor under this Agreement, audit, or cause to be  audited, those books and records of Contractor that are related to Contractor’s performance  under this Agreement, excluding all financial records unless related to direct cost reimbursable  expenses or other matters contemplated herein, including buyout provisions, unless a court of  Page | 12   competent jurisdiction orders disclosure of such information. Contractor agrees to maintain all  such books and records at its principal place of business for a period of three (3) years after final  payment is made under this Agreement.    12.2. Inspection of Facilities and Materials.  The City may, at reasonable times and upon reasonable  notice during the Term or any Renewal Term hereof, inspect Contractor’s facilities and materials  stored therein, and perform such inspections and process reviews and sample materials as the  City deems reasonably necessary, to: (1) determine whether the Services required to be provided  under this Agreement conform to the terms of this Agreement; and/or (2) determine whether  the materials to be provided hereunder meet the quality standards required hereunder; and/or  (3) verify inventory; and/or (4) balance load sheets; and/or (5) ensure materials purchased by the  City are used only for Services under this Agreement.  Contractor shall make available to the City  all reasonable facilities and assistance to facilitate the performance of inspections by the City or  its representatives.    13. INDEMNIFICATION    13.1. Definitions. For purposes of this Section 13 and its subsections, an “affiliate“ of the  Contractor shall mean and include the officers and employees of the Contractor but  shall include the Contractor’s subcontractors and an “affiliate” of the City shall mean  and include the elected officials, officers, employees, and agents of the City.    13.2. Contractor Indemnification.  Contractor shall indemnify, defend and hold harmless the  City and its affiliates from and against any and all liability, claims, adjudications and  demands (including attorneys’ fees and expenses) of whatsoever nature arising out or  alleged to arise out of any errors, omissions, willful misconduct or negligent acts of the  Contractor in providing the Services contemplated by this Agreement. The Contractor  shall investigate, handle, respond to, and provide defense for and defend against any  such liability, claims, and demands, and to bear all other costs and expenses related  thereto, including court costs and attorneys' fees so long as Contractor is deemed liable  under this Agreement.  The Contractor's indemnification obligations hereunder shall not  apply to the extent any damages have been caused by the act, omission, or other fault  of the City, the City’s affiliates or a third party not under the legal control of  Contractor. In the event of a conflict of interest between the Contractor and the City, the City may  choose its own attorney to defend at the cost of the Contractor.    13.3. City Defense. The City shall defend against any and all liability, claims, adjudications and  demands (including attorneys’ fees and expenses) of whatsoever nature arising out of or  alleged to arise out or resulting from the acts or omissions of the City, errors or  omissions, willful misconduct and/or negligent acts of the City, its other contractors or  agents providing services similar to the services contemplated by this Agreement or the  ownership of any City asset upon which Services are provided under the Agreement if  the liability, claim, judgment or demand relates to such ownership and not to the  provision of Services hereunder.    13.4. Special Damages.  In disputes between City or its affiliates and the Contractor or its  affiliates, in no event shall either party or their affiliates be liable to the other party for  any special, indirect or consequential damages, whether such liability arises in breach of  contract or warranty, tort including negligence, strict or statutory liability, or any other  Page | 13   cause of action, provided, however, such limitation does not include any liability for  which Contractor is obligated to indemnify City based upon special, indirect or  consequential damages suffered by any third‐parties.    13.5. Notice of Third Party Claims.  In the event that either Party receives any form of notice  that a third party asserts against the City or any City affiliate or the Contractor or any  Contractor affiliate any claim, liability, suit, action, damage, cost, loss, or expense  for personal injury, bodily injury, sickness, diseases or death or damage or destruction of  tangible property arising out of the performance of the Services under this Agreement  (a “Third Party Claim”), the Party receiving notice of such Third Party Claim shall  immediately and without delay notify the other party in writing of such Third Party  Claim and transmit any written documents received by such Party to the other party.    13.6. Nothing in this Section and its subsections shall:    13.6.1.  Limit or prevent the City or the Contractor from determining positions and  actions relative to settlement or defense on any matter for which the City or  the Contractor are responsible; or    13.6.2.  Limit or prevent either Party from joining the other Party or any affiliate of a  Party in any claim, suit, action, or proceeding involving a Third Party Claim  through interpleading, third‐party claim, cross‐claim, or otherwise limit or  prevent a Party from voluntarily joining any claim, suit, action, or proceeding  through intervening or as may otherwise be permitted by law or rule.    14. INSURANCE    14.1. Insurance Generally. The Contractor shall obtain and shall continuously maintain during  the Term and any Renewal Term of this Agreement insurance of the kind and in the  minimum amounts specified as follows:    14.1.1.  Worker’s Compensation Insurance in the minimum amount required by  applicable law for all employees and other persons as may be required by law.    14.1.2.  Comprehensive General Liability insurance with minimum combined single  limits of Two Million Dollars ($2,000,000) each occurrence and in the aggregate.  The policy shall be applicable to all premises and all operations of the  Contractor.  The policy shall include coverage for bodily injury, broad form  property damage (including completed operations), personal injury (including  coverage for contractual and employee acts), blanket contractual, independent  contractors, products, and completed operations.  The policy shall contain a  severability of interests provision. Coverage shall be provided on an  “occurrence” basis as opposed to a “claims made” basis.  Such insurance shall  be endorsed to name the City, and its elected officials, officers, employees  and agents as additional insured parties.    14.1.3.  Comprehensive Automobile Liability insurance with minimum combined single  limits for bodily injury and property damage of not less than of Two Million  Dollars ($2,000,000) each occurrence with respect to each of the Contractor’s  owned, hired and non‐owned vehicles assigned to or used in performance of  Page | 14   the Services. The policy shall contain a severability of interests provision.  Such  insurance coverage must extend to all levels of Subcontractors.  Such coverage  must include all automotive equipment used in the performance of the  Agreement, both on and off any work site, and such coverage shall include non‐  ownership and hired cars (vehicles and equipment) coverage. Such insurance  shall be endorsed to name the City, and its elected officials, officers, employees  and agents as additional insured parties.    14.1.4.  Professional Liability (errors and omissions) Insurance with a minimum limit of  coverage of One Million Dollars ($1,000,000) per claim and annual aggregate.  Such policy of insurance shall be obtained and maintained for one (1) year  following completion of all Services under this Agreement.    14.2. Requirements of Insurance.    14.2.1.  Insurance shall be procured and maintained with insurers with an A‐ or better  rating as determined by Best’s Key Rating Guide. All insurance shall be  continuously maintained to cover all liability, claims, demands, and other  obligations assumed by the Contractor.    14.2.2.  All policies of insurance shall be primary insurance, and any insurance carried by  the City, its officers, or its employees shall be excess and not contributory  insurance to that provided by the Contractor.  The Contractor shall not be an  insured party for any City‐obtained insurance policy or coverage.    14.2.3.  The Contractor shall be solely responsible for any deductible losses.    14.2.4.  No policy of insurance shall contain any exclusion for bodily injury or property  damage arising from completed operations.    14.2.5.  Proof of required insurance shall be maintained in all equipment and motor  vehicles insured in accordance with the provisions of this Agreement.    14.3. Failure to Obtain or Maintain Insurance.  The Contractor’s failure to obtain and  continuously maintain policies of insurance in accordance with this Section and its  subsections shall not limit, prevent, preclude, excuse, or modify any liability, claims,  demands, or other obligations of the Contractor arising from performance or non‐  performance of this Agreement. Failure on the part of the Contractor to obtain and to  continuously maintain policies providing the required coverage, conditions, restrictions,  notices, and minimum limits shall constitute a material breach of this Agreement upon  which the City may immediately terminate this Agreement.    14.4. Insurance Certificates. Prior to commencement of the Services, the respective party  shall submit to the other party certificates of insurance for all required insurance.  Insurance limits, term of insurance, insured parties, and other information sufficient to  demonstrate conformance with this Section and its subsections shall be indicated on  each certificate of insurance.    15. RECORDS AND OWNERSHIP OF DOCUMENTS    15.1. Retention and Open Records Act Compliance.  All records of the Contractor related to  the provision of Services hereunder and records produced or maintained in accordance  Page | 15   with this Agreement, are to be retained and stored in accordance with the City’s records  retention and disposal policies. Those records which constitute “public records” under  Illinois law are to be at the City offices or accessible and opened for public inspection in  accordance with applicable law and City policies. Public records  requests for such records shall be processed in accordance with City policies. Contractor  agrees to allow access by the City and the public to all documents subject to disclosure  under applicable law.    15.2. Ownership.  As per Section 16, any work product, materials, and documents produced  by the Contractor for the City under this Agreement shall become property of the City  upon delivery and shall not be made subject to any copyright unless authorized by the  City.  The Contractor waives any right to prevent its name from being used in  connection with the Services.    16. RIGHTS IN DATA; COPYRIGHT; INTELLECTUAL PROPERTY; DISCLOSURE; CONFIDENTIALITY    16.1. Definition.  The term “Data” as used in this Agreement includes commercial proprietary written  reports, studies, drawings, trademarks, specifications, designs, models, processes, systems,  photographs, computer CADD discs, reports, surveys, software, or other graphic, electronic,  chemical or mechanical representations of the Contractor.  Data does not include public records  information compiled on the City’s behalf for the purpose of Service delivery under this  Agreement.  For purposes of this Agreement, “commercial proprietary” shall not include any  written reports, studies, drawings, trademarks, specifications, designs, models, processes,  systems, photographs, computer CADD discs, reports, surveys, software, or other graphic,  electronic, chemical or mechanical representations of the Contractor that have been or are  required to be provided to the City pursuant to this Agreement.    16.2. Rights in Data, Drawing.  All Data shall be the property of the Contractor.  The licensed software  code copyrights and licensed software documentation are licensed to the Contractor for use by  the City for the term of this Agreement.  No title or ownership or any intellectual property or  proprietary rights are transferred to the City under this Agreement.  City shall have the full right  to use such Data for any official purpose required by law.  Such use shall be without any  additional payment to or approval by the Contractor.  Purpose of the Data under this Agreement  shall be limited to provision of the Services.  The Contractor shall not be responsible for the use  of the Data for any other purpose and the City or any third party users do so at their own risk.    16.3. Copyrights.  No Data developed or prepared in whole or in part under this Agreement shall be  subject to copyright protection owned by a third party in the United States of America or other  country, except to the extent such copyright protection is available for the City.  Contractor shall  not include in the Data any copyrighted matter owned by a third party unless Contractor obtains  the written approval of the City Administrator or designee and provides said City Representative  or designee with written permission of the copyright owner for Contractor to use such  copyrighted matter in the manner provided herein.    16.4. Right to Data Upon Early Termination.  If this Agreement is terminated for any reason prior to  completion of the Term, the Contractor shall provide for a fee to the City the right of use for any  Data, prepared hereunder which are reasonably required for the City to sustain operation.  However, such right shall not be transferable to third parties without Contractor’s written  approval.  Page | 16      16.5 Non‐Disclosure of Data. City will treat Data and any information received under or through  this Agreement in strictest confidence and will not disclose such information to third parties  except where such information: (a) was part of the public domain when received, or becomes a  part of the domain through no action or lack of action by City, or (b) prior to disclosure was  already in City’s possession and not subject to an obligation of confidence imposed in another  relationship, (c) subsequent to disclosure is obtained from a third party whom is lawfully in  possession of such information and not subject to a contractual relationship to Contractor with  respect to such information, or (d) is subject to disclosure under the Illinois Freedom of  Information Act.  City shall continue to maintain appropriate internal policies and procedures  which in its judgment are reasonably sufficient to protect the confidential nature of such  information.    17. CONFLICTS OF INTEREST    17.1. Refraining from Creating Conflicts. The Contractor shall refrain from knowingly  providing services to other persons, firms, or entities that would create a conflict of  interest for the Contractor with regard to providing the Services pursuant to this  Agreement. As soon as the Contractor becomes aware of a potential, perceived or real  conflict of interest, the Contractor shall immediately inform the City of that conflict. If  first notification to the City is verbal, a written notification of the potential conflict will  be made within twenty‐four (24) hours after verbal notification is made.  Said conflict  notification will include a recommended approach to mitigating the conflict.  If the City  concurs with the Contractor’s recommended approach, Contractor will immediately  implement the conflict mitigation resolution.  The Contractor shall update  the City on a regular basis regarding the status of the conflict mitigation resolution.  If  the City believes the recommended approach to the conflict mitigation resolution is  insufficient to resolve the conflict, the City shall suggest modifications to the conflict  mitigation resolution.  The Parties shall endeavor to work out a mutually agreeable  resolution.  At no time shall the City approve a resolution that permits a management  Employee to be involved in a third party project or contract which could give rise to a  conflict or potential conflict with the City. If the Parties are unable to reach agreement as  to the conflict mitigation resolution, the matter shall proceed to  resolution of the matter pursuant to Section (Disputes).    17.2. Public Trust. The Contractor shall not offer or provide anything of benefit to any City  official or employee that would place the official or employee in a position of violating  the public trust, or any City–adopted Code of Conduct or ethical principles.    17.3. Participation in Other City RFPs. Nothing in this Agreement shall prohibit Contractor  from being eligible to participate in any additional requests for proposals, statements of  qualifications, or any other bids the City may request.  If the Contractor is awarded any  of these additional bids, Contractor agrees to enter into a separate agreement for those  services to be provided.    17.4. Costs for Conflict Resolution.  Any reasonable costs incurred by the City related to  resolution of any matter addressed by this subsection shall be reimbursed to the City by  the Contractor or off‐set against compensation otherwise owing the Contractor.  Page | 17          18.  MUTUAL NON‐SOLICITATION  The Contractor agrees that during the term of the Agreement and for a period of one year  following the termination or non‐renewal of the Agreement, Contractor shall not either directly  or indirectly solicit, induce, recruit or encourage any of the City’s employees to leave their  employment, or take away such employees, or attempt to solicit, induce, recruit, encourage,  take away or hire employees of the City, either for Contractor or any other person or entity.  Nothing contained in this provision shall prohibit the hiring of any City employee if such hire was  not induced and the employee independently and without notice of opportunity by the  Contractor applied for the position and the position was both open to the public for application  and the employee was subject to a competitive process.    Unless mutually agreed, during the term of the Agreement and for a period of one year following  the termination or non‐renewal of the Agreement, the City shall not solicit for employment any  of Contractor’s management employees.  Nothing contained in this provision shall prohibit the  hiring of any employee if such hire was not induced and the employee independently and  without notice of opportunity by the City applied for the position and the position was both open  to the public for application and the employee was subject to a competitive process.    19. MISCELLANEOUS PROVISIONS    19.1. No Waiver of Rights.   A waiver by any Party to this Agreement of the breach of any term or  provision of this Agreement shall not operate or be construed as a waiver of any subsequent  breach by either Party.    19.2. No Waiver of Governmental Immunity.  Nothing in this Agreement shall be construed to waive,  limit, or otherwise modify any governmental immunity that may be available by law to the City,  its officials, employees, contractors, or agents, or any other person acting on behalf of the City  and, in particular, governmental immunity afforded or available pursuant to the laws of the state  of Illinois.    19.3. Affirmative Action.    Contractor will  not  discriminate  against  any  employee or  applicant  for  employment because of race, color, religion, sex, sexual orientation or national origin. Contractor  will take affirmative action to ensure applicants are employed, and employees are treated during  employment without regard to their race, color, religion, sex, sexual orientation or national  origin. Such action shall include, but not be limited to the following: employment, upgrading,  demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay  or other forms of compensation; and selection for training, including apprenticeship.    19.4. Binding Effect.  The Parties agree that this Agreement, by its terms, shall be binding upon the  successors, heirs, legal representatives, and assigns; provided that this Section shall not  authorize assignment.    19.5. No Third Party Beneficiaries.  Nothing contained in this Agreement is intended to or shall create a  contractual relationship with, cause of action in favor of, or claim for relief for, any third party,  including any agent, sub‐consultant or sub‐contractor of Contractor.  Absolutely no third party  beneficiaries are intended by this Agreement.  Any third‐party receiving a benefit from this  Agreement is an incidental and unintended beneficiary only.  Page | 18        19.6 Governing Law, Venue and Enforcement. This Agreement shall be governed by and interpreted  according to the law of the State of Illinois.  To reduce the cost of dispute resolution and to  expedite the resolution of disputes under this Agreement, the Parties may waive any and all rights  to a jury trial in any civil action relating primarily to the enforcement of this Agreement.  The  Parties agree that the rule that ambiguities in a contract are to be construed against the drafting  party shall not apply to the interpretation of this Agreement.  If there is any conflict between the  language of this Agreement and any exhibit or attachment, the language of this Agreement shall  govern.    19.7. Survival of Terms and Conditions. The Parties understand and agree that all terms and conditions  of the Agreement that require continued performance, compliance, or effect beyond the  termination date of the Agreement shall survive such termination date and shall be enforceable  in the event of a failure to perform or comply.    19.8. Assignment and Release.  All or part of the rights, duties, obligations, responsibilities, or benefits  set forth in this Agreement shall not be assigned by Contractor without the express written  consent of the City.  Any written assignment shall expressly refer to this Agreement, specify the  particular rights, duties, obligations, responsibilities, or benefits so assigned, and shall not be  effective unless approved by the City.   No assignment shall release the Applicant from  performance of any duty, obligation, or responsibility unless such release is clearly expressed in  such written document of assignment.    19.9. Paragraph Captions.  The captions of the paragraphs are set forth only for the convenience and  reference of the Parties and are not intended in any way to define, limit or describe the scope or  intent of this Agreement.    19.10.   Integration. This Agreement represents the entire and integrated agreement between the City  and the Contractor and supersedes all prior negotiations, representations, or agreements, either  written or oral.    19.11.   Amendment.   Any amendments to this Agreement, including any exhibits hereto, must be in  writing and be signed by both the City and the Contractor.    19.12.   Severability.  Invalidation of any of the provisions of this Agreement or any paragraph sentence,  clause, phrase, or word herein or the application thereof in any given circumstance shall not  affect the validity of any other provision of this Agreement.    19.13.   Incorporation of Exhibits.  Unless otherwise stated in this Agreement, exhibits, applications, or  documents referenced in this Agreement shall be incorporated into this Agreement for all  purposes.  In the event of a conflict between any incorporated exhibit and this Agreement, the  provisions of this Agreement shall govern and control.    19.14.   Employment of or Contracts with Illegal Aliens. Contractor shall not knowingly employ or  contract with an illegal alien to perform work under this Agreement.  Contractor shall not  contract with a Subcontractor that fails to certify that the Subcontractor does not knowingly  employ or contract with any illegal aliens.   If the Contractor obtains actual knowledge that a  Subcontractor performing work under this Agreement knowingly employs or contracts with an  illegal alien, the Contractor shall be required to notify the Subcontractor and the City within  three (3) business days that the Contractor has actual knowledge that a Subcontractor is  Page | 19        employing or contracting  Page | 20       with an illegal alien. The Contractor shall terminate the subcontract if the Subcontractor does not  stop employing or contracting with the illegal alien within three (3) business days of receiving the  notice regarding Contractor’s actual knowledge.   The Contractor shall not terminate the  subcontract if, during such three (3) business days, the Subcontractor provides information to  establish that the Subcontractor has not knowingly employed or contracted with an illegal alien.  The Contractor is required to comply with any reasonable request made by the Department of  Labor and Employment made in the course of an investigation undertaken to determine  compliance with this provision and applicable state law.  If the Contractor violates this provision,  the City may terminate this Agreement, and the Contractor may be liable for actual and/or  consequential damages incurred by the City, notwithstanding any limitation on such damages  provided by such Agreement.    19.15.  Notices.  Unless otherwise specifically required by a provision of this Agreement any notice  required or permitted by this Agreement shall be in writing and shall be sent by certified mail or  registered mail, postage and fees prepaid, addressed to the Party to whom such notice is to be  given at the address set forth below.  Such notice shall be deemed to have been given when  deposited in the United States Mail properly addressed to the intended recipient.      If to the City: If to Contractor:    City Administrator    United City of  Yorkville    800 Game Farm  Road  Yorkville, IL 60560        InterDev, LLC    2650 Holcomb Bridge Road    Suite 120    Alpharetta, GA 30022    ATTN:  Contracts  Page | 21          19.16.   Negotiation.  The Parties acknowledge that the terms of this Agreement were jointly negotiated  between the Parties, that both Parties were represented by attorneys and that, and in the case  of any dispute regarding the terms of this Agreement, the terms should not be construed in favor  of or against either Party.    20. AUTHORITY    20.1. Authority.  The person executing this Agreement on behalf of Contractor, by execution hereof,  hereby represents to the City that such person has full power and authority to make and execute  this Agreement and that the making and execution hereof shall create a legal obligation upon  Contractor, enforceable according and to the extent of the provisions hereof. The Mayor, by his  execution hereof, represents to Contractor that he has full power and authority to make and  execute this Agreement on behalf of the City, pursuant to the Resolution of the City Council of  the City, and that the making and execution hereof shall create a legal obligation upon the City,  enforceable according and to the extent of the provisions hereof.    20.2. Obligations Not Contrary to Insurance Requirements. Nothing contained herein or any obligation  on  the part of Contractor to be performed hereunder shall in any way be contrary to or  incontravention of any policy of insurance or surety bond required of Contractor pursuant to the  laws of the State of Illinois.    20.3. Service by Affiliates. Contractor shall perform this Agreement under the name of InterDev LLC. It  shall be the duty of Contractor to insure: (1) that any affiliates who conduct business for the City  pursuant to this Agreement have executed all documents necessary to be legally bound to the  City regarding said business; and (2) that any affiliates who conduct business for the City  pursuant to this Agreement are in full compliance with the terms hereof.    21. DISPUTES    21.1. Key Personnel Resolution Meeting.  In the event that a Party believes there is a controversy or  dispute regarding this Agreement or any of its terms, conditions or obligations, the Program  Director and the City Representative shall within a reasonable timeframe meet and attempt to  reach resolution on such dispute within the timeframe requested by the aggrieved Party.    21.2. Mediation. If resolution is not reached as provided in Section 21.1, the Parties shall refer the  matter to non‐binding mediation. The mediator shall be selected by joint agreement of the  Parties within thirty (30) calendar days of the date of the Key Personnel Resolution Meeting and  such mediation shall be scheduled to occur as soon as is reasonably possible, depending on the  nature of the dispute. Each Party shall pay 50% of the third party costs of mediation. Mediation  shall occur in the Chicago area.    21.3. Continuation of Services. Unless otherwise agreed in writing, Contractor shall continue to  provide Services during any dispute resolution proceedings.  If Contactor continues to perform,  City shall continue to make payments in accordance with this Agreement.    21.4. Emergency Action Not a Waiver. Under certain emergency circumstances related to the Services  hereunder, either Party may from time to time take immediate action to remedy such problem.  Such action shall not be deemed a waiver of such Party’s right to seek reimbursement or exercise  any other remedy available to such Party hereunder.  Page | 22        21.5 If any matter is not resolved via mediation, the venue for any judicial action shall be in the Circuit Court of  Kendall County, Illinois.      The Parties, intending to be legally bound, indicate their approval of the Agreement by their signatures  below.    InterDev, LLC: THE UNITED CITY OF YORKVILLE, ILLINOIS:                  By: By:      Name:  Gary E. Nichols Name:    Title: CEO Title: City Administrator    Date:    March 9, 2017   Date:    Page | 21      EXHIBIT A ‐ SERVICES    Yorkville is looking to partner with an IT services provider that can help support, manage and provide  guidance for the best use of technology in support of its service goals for the citizens of Yorkville.  InterDev provides its clients with highly trained staff that exhibit the drive, initiative and commitment  to achieve the very best results for the customers they serve. InterDev’s team will be dedicated to the  success of the Municipality and its initiatives and they will work closely with the municipal staff to  improve services while monitoring budgets and reducing costs.    Scope of Work – IT Support:     1. Strategic Planning InterDev will prepare and distribute an annual strategic management plan describing goals,  objectives, and budgetary numbers to facilitate budgets and planning for the next year. For  the IT team this role is expanded to cover all City Departments to ensure that all initiatives  that have IT components are planned and coordinated across the Municipality. This allows  for resource planning and for the IT team to determine overlaps in technology and services,  eliminating duplication and waste.     For planning purposes, the CIO level experience you receive as part of our model will be  invaluable in setting the direction of IT for the Municipality. We will develop, with the input  and approval of the City/City Administrator and other municipal‐designated staffers, a  comprehensive strategic IT plan on a timeline to be mutually agreed upon by InterDev and  the Municipality prior to contract initiation and updated on a regular basis. As both  technology and needs may evolve rapidly, we recommend semi‐annual reviews of the plan.  Page | 22        2. Se  rver and Workstation Administrative Services InterDev utilizes ConnectWise for our practice management application and LabTech for our  server/desktop monitoring and support application. These best‐in‐class solutions have  helped InterDev build an excellent reputation among its clients for IT service and  satisfaction. InterDev can continue to support the Oswego staff using the  Municipality’s existing support tools.We would suggest leveraging the  ConnectWise/Labtech technology to support a more efficient service delivery for Yorkville.  The use of this technology by all of the GovIT consortium members allows for  constant monitoring by staff which may not strictly assigned to Yorkville.  Additional help and support service expertise is more available through this shared support  model.  We automate and monitor the patch management process for servers and  workstations to ensure timely implementation of security updates.Automation is key to this process as it keeps this tedious yet critical task from being relegated to the back burner.       This technology is scalable and can provide great insight into the support and optimization of  the Municipality’s environment. We are able to accurately track equipment and software  inventory to ensure an efficient refresh schedule. InterDev has an established PC/Server  Lifecycle plan for Yorkville to ensure that all desktop and laptop hardware is up‐ to‐date and  stays current with industry standards.  Page | 23      3. Data Backup and Disaster Recovery  The foundational underpinning for the Municipality’s technology infrastructure will be  the development and implementation of comprehensive disaster recovery and IT  business continuity plans. These plans will directly influence policy, security, network  and hardware infrastructure and software setup and deployment.     InterDev will develop a business plan that identifies critical functions, identifies  resources that support the critical functions, develops scenarios for potential disasters,  and develops a strategy for testing and revising the plan. The plan will detail how long it  will take to get back online, what it will cost and what plan is followed in the interim.     InterDev has completely restructured and improved many backup and recovery  infrastructures for our customers by implementing solutions that drastically reduce the  amount of downtime that could occur during a disaster situation, while increasing the  customers’ backup capabilities. InterDev will improve backup and recovery systems and  procedures to ensure all of the Municipality’s critical data are properly protected.     Annual reviews and training for the Disaster Recovery / Business Continuity plan will be  conducted and subsequent to any significant changes that are made to the  computer/network/ telecommunications, so that changes to the Municipality’s  environment can be incorporated. In addition, audits and simulation of a disaster and  recovery will be conducted on a schedule to be mutually determined during initial  planning.    4. Desktop Application Support  Installing, configuring and maintaining any additional hardware and software is a  fundamental component of our service. Our goal will be to ensure new products  integrate and work effectively and perform as expected by the Municipality, its staff and  its citizens. InterDev commits to support the entire technology infrastructure for the  Municipality and effectively merging new technology into the environment is part of  that commitment.  Page | 24      5. Network Administration Services  Our staff has extensive network switching, routing, and security experience. We will  manage all aspects of the Municipality’s network, along with looking at ways to improve  IT operations to better serve the staff and citizens of the Municipality. InterDev staff has  experience with multiple VoIP systems, including the Oswego’s Cisco Unified  Communications version 10.5 system.    6. 24/7/365 troubleshooting for all Municipal IT systems  InterDev will provide for the 24/7/365 systems support and troubleshooting for all  Municipality systems. We will staff an onsite help desk with extended business hours to  provide local support for the users between the hours 7:30 AM and 6:00 PM Monday  through Friday. InterDev will commit to a 15‐30‐minute response time for all calls.     After‐hours support calls will be managed via phone support or through our remote  management toolset. This toolset provides our support staff with a secure method of  remotely controlling and troubleshooting user PCs, networks and systems  infrastructure.     Incident reports and warnings are sent via email and text messages automatically to the  on‐duty InterDev support staff. Examples of this type of issue may include: failed backup  processes, network downtime, offline servers, or delayed responses for networked  resources.    7. Telephone, Email, and Security  InterDev will manage and support the Municipality’s Microsoft Exchange email systems  to provide a safe and secure communications environment for the Municipality. This  includes full archival services during the duration of the contract, to support all local,  state and federal laws and regulatory requirements.     New user accounts will be set up with appropriate security and access levels, and  existing accounts will be reviewed to ensure they are in compliance. InterDev will  engage in user and group data integration and aggregation to create common contact  lists and facilitate scheduling of individuals and resources for meetings, events and  action items.     InterDev will support the Municipality’s VoIP phone system if procured by the City during  the contract term and work with the vendor  to ensure all necessary updates and upgrades are evaluated and implemented according  to Municipality approved timelines and budgets.    8. Remote Access Administration  InterDev will provide, monitor, and improve upon any existing VPN system that the  Municipality has been utilizing. We will make sure that all access through the VPN is  Page | 25      secured to comply with various government and industry standards, along with maintain  a two‐factor authentication system for access for added security.    9. Annual Vulnerability Assessment  At InterDev we  strive to provide  best practice  security services  using state of the  art techniques  and tools. To  conduct our  Vulnerability Assessment, we use the Rapid Fire Tools Network Detective Scanner.  Driven by the largest and most up‐to‐date knowledgebase of vulnerability checks in the  industry, Rapid Fire Tools external and internal scanners safely and accurately detect  security vulnerabilities across your entire network. As an on‐demand service, new  signatures are delivered weekly, giving users the ability to scan for the latest threats.  Network Detective's extremely accurate scans eliminate the time drain of chasing false  positives, false negatives and host crashes.           In addition to using the Network Detective Scanner, InterDev provides detailed analysis  of all vulnerabilities discovered during the scanning process. We then provide  customized remediation suggestions to fit the needs of your organization. We can also  assist or carry out any task that is associated with our recommendations.  Page | 26        10. Network Monitoring  We will utilize the Auvik network monitoring solution to monitor critical hardware and  services for the Municipality while tracking overall network performance. Automated  mapping, automated Inventory, Network documentation, and IP address management  are just a few features provided by this state of the art solution. The Auvik solution also  automatically syncs with the ConnectWise management application.    Page | 27      Category Description  High (H)  The damage caused by the Incident increases rapidly.   Work that cannot be completed by staff is highly time sensitive.   A minor Incident can be prevented from becoming a major Incident  by acting immediately.   Several users with VIP status are affected.  Medium (M)  The damage caused by the Incident increases considerably over  time.   A single user with VIP status is affected.  Low (L)  The damage caused by the Incident only marginally increases over  time.   Work that cannot be completed by staff is not time sensitive.  Category Description  High (H)  A large number of staff are affected and/or not able to do their job.   A large number of customers are affected and/or acutely  disadvantaged in some way.   The damage to the reputation of the business is likely to be high.   Someone has been injured.  Medium (M)  A moderate number of staff are affected and/or not able to do their  job properly.   A moderate number of customers are affected and/or  inconvenienced in some way.  Service Levels and Response Times Below is our standard calculation to determine support issues, primarily desktop support. We have also  included a template for the matrix we use to help setup Service Level Agreements (SLAs) for clients.  InterDev will work with the Municipality to determine the most appropriate levels of support for each  category of incident then abide by and follow the Municipality’s existing support response standards.  This process will ensure InterDev’s response is in sync with the Municipality’s expectations, business  needs and budgets.    Urgency + Impact = Priority An Incident's priority is usually determined by assessing its impact and urgency, where       Urgency is a measure how quickly a resolution of the Incident is required   Impact is measure of the extent of the Incident and of the potential damage caused by the  Incident before it can be resolved.      Incident Urgency (Categories of Urgency)                                             Incident Impact (Categories of Impact) Page | 28          The damage to the reputation of the business is likely to be  moderate.  Low (L)  A minimal number of staff (single user incidents) are affected  and/or able to deliver an acceptable service but this requires extra  effort.   A minimal number of customers are affected and/or  inconvenienced but not in a significant way.   The damage to the reputation of the business is likely to be  minimal.    The finalized Priority Matrix for each Service Level or SLA layer would look something like below.       Impact  H M L      Urgency  H 1 2 3  M 2 3 4  L 3 4 5        Priority Code      Description    Target Response Time Target Resolution  Time    1    Critical 30 Minutes 1 Hour    2    High 1 hour 8 Hours  3 Medium 4 Hours 24 Hours  4 Low 8 Hours 24 Hours  5 Very low 1 Day 1 Week    An SLA structure such as this helps increase our efficiency and effectiveness of dispatching tickets and  getting them resolved in a timely manner. It also helps to set municipal staff expectations for when they  can expect their incident or service requests to be filled. These levels can be modified by department if  higher response levels are necessary for certain municipal services (i.e. Public Safety).  Page | 29      vCIO  Project Manager  Security Engineer  T1  Systems Engineer  Staffing Plan InterDev’s Managed IT Services’ solution is based on a joint RFP to serve both Oswego and Yorkville. The  agreement is designed to meet both Municipality’s technical and service level objectives and provide a  reliable and scalable platform for future growth. Per the RFP, Oswego is requesting 32 hours per week of  on‐site support and Yorkville is requesting eight hours per week for Yorkville. Based on the requested  assistance and the results of our IT assessment InterDev is proposing an IT Staffing Plan with one (1)  Systems Engineer II on‐site resource.    Monthly Tier III During InterDev’s recent IT assessment of Oswego and Yorkville, many discoveries were made within the  Network environment of both Municipalities (see assessment documentation). Remediation of these  issues will require advanced network engineering therefore we are proposing additional Tier III  engineering services on an indefinite monthly basis. We believe 10 hours/month will allow for adequate  time to complete some of the crucial project initiatives we identified during the assessment. Invoicing for  Tier III services shall be allocated based on actual time used by each municipality.    Additional Resources Additional networking engineering support, security engineering and support will be available from  InterDev. Project Management resources will be applied from our PMO office, as well as senior  Technical or Security Engineers as needed. The InterDev transition team will be onsite initially as needed  to ensure a smooth conversion to InterDev’s management of the Municipality’s IT environment. Should  either Municipality join the GovIT Consortium additional local IT resources will be available in the  consortium’s shared services model for larger projects, planning or conversions.    Oswego and Yorkville, IL  IT Support Team      T3  Systems Engineer  (OPTIONAL: 10 hrs/month)      T2  Systems Engineer  (Onsite 40 hrs/week)      Back Office  Support      Accounting & HR Helpdesk   Transitional/As Needed  Resources    GovIT Consortium Resources  (contingent on membership)  Page | 30            Pricing EXHIBIT B ‐ COMPENSATION  The following table includes InterDev’s recommended resources for Oswego and Yorkville’s Information  Technology Department and their corresponding rates. The Municipalities are requesting a combined  total of five (5) days/week (40hrs) of Level I and II support. We are recommending and prepared to  provide one (1) Tier II engineer who will split time between Village/Village Hall.      Resources  Hourly  Rate    Monthly Cost    Systems Engineer Tier II – Yorkville Onsite  (8  Hours/Week) $77.64    $2,691        Total IT Services Price on Joint Contract: $2,691/Month     5% Escalator shall apply at anniversary of agreement.    Monthly Tier III Resource (Optional)   Recommended Resource: Recommended Rate Monthly Cost   Systems Engineer Tier III  10 Hours/Month $102.81 $1,028    Profiles for the InterDev Management team are included in the body of this proposal. InterDev will provide any additional  information regarding each participant upon request. Due to the sensitive nature of the data managed by InterDev at our Public  Sector clients, and in accordance with State and Federal laws, all InterDev government team members have participated in  official FBI ‐ Criminal Justice Information Systems (CJIS) training. All members of the transition team have undergone thorough  background checks by multiple municipalities, state and federal agencies. Any and all additional staff members assigned to  support Oswego and Yorkville will be subject to InterDev’s rigorous internal background checks and any Municipality  background investigations requested.  Page | 31      Additional Available Project Resources Both municipalities have anticipated additional planning and resources for special projects. We have  provided a listing of the resources available from InterDev and their hourly rates in the table below.      Hourly Resources and Services  (Contracted Billable Hour and As Needed Rates)  Contracted Billable Hourly Rate  (9 month or greater  Full‐Time contract)   As Needed  Hourly Rate      Additional Technical Consulting Resources:     Systems Engineer I $61.69 $95.91   Security Engineer $143.94 $223.80   Sr. Project Manager $87.39 $135.88   Chief Information Officer $179.92 $279.95          Recommended Software Licensing (Estimates based on Proposal)     Recommended Software Licensing Rate Oswego Cost    Yorkville Cost  ConnectWise ‐ Helpdesk, Ticketing and  CRM  LabTech ‐  Server and Desktop Monitoring,  Patching, Asset Inventory and Remote  Access  Webroot ‐  AntiVirus and Endpoint Security  Auvik – Advanced Network Monitoring,  Switches, Routers, Firewalls and VOIP       ConnectWise technician License $75.00/seat/month $75.00 $75.00     LabTech License ‐ per device  (workstation or server)    $3.00/device/month 85 PC’s, 9  Servers    $282.00  143 PC’s,10  Servers    $459.00     Webroot AV License ‐ per PC $1.50/PC/month  85 PC’s    $127.50  143 PC’s    $214.50       Avik License    $10.00/device  24 Cisco  Devices    $240.00  3 Switches,2  AP’s    $50.00       Monthly Software License Total  $724.50 $798.50    TO: Administrators Di Santo and Olson, Assistant Administrator Willrett, IT Manager Renzetti FROM: Christina Burns, Assistant Village Administrator DATE: January 19, 2017 SUBJECT: GovIT Consortium InterDev’s response to the IT RFP was on behalf of the GovIT Consortium. Interdev has confirmed they will honor the same pricing should Oswego and Yorkville elect not to join the consortium. Interdev has also confirmed that their model is “all-in-pricing,” for the identified resource. Additional information on emergency call out pricing has been requested. This memo outlines the process and potential advantages and disadvantages of joining the consortium for discussion purposes. Consortium overview The GovIT Consortium is a group of municipalities, primarily located in the norther Chicago suburbs, that have worked to jointly contract and pool resources to improve information technology services to each community. The members include Glenview, Glencoe, Buffalo Grove, Lake Bluff, Kenilworth and Lincolnshire. Additional municipalities are looking to join. The consortium operates as a governmental agency, with monthly meeting agendas publicly posted. It has developed bylaws and financial policies. The consortium members contract with a single IT service provider (Interdev) to provide services from IT planning to help desk and reporting. The GovIT Board identifies “consortium” projects each year based on Interdev’s analysis and recommendation. If these projects are approved by the entire board, each member is obligated to pay a share of the cost. An overview of recent consortium projects is attached, including total cost savings realized. The consortium is currently working on jointly purchasing a spam filter, for example. There is an investment of $5,000 per municipality. This is a one-time “buy-in” fee that is designated to be used for consortium costs or to maintain the fund balance. Overhead costs are primarily auditing and legal fees and would total a few hundred dollars each year. The remaining funds are used for joint purchasing. Analysis The advantages and disadvantages of joining the IT consortium are similar to any shared service project: We relinquish some control in exchange for cost savings. The consortium would certainly improve the purchasing power of Oswego and Yorkville, even beyond what we would achieve between the two municipalities. However, we would be required to participate in consortium purchases. Buffalo Grove (one of the largest members), for example, has set aside $30,000 for consortium purchases. The consortium is working on developing a three-year plan to assist each 100 Parkers Mill  Oswego, IL 60543  (630) 554-3618 Website: www.oswegoil.org GovIT Consortium January 19, 2017 2 | Page member with its annual budget planning. The consortium does consider when each municipality’s respective licenses or existing services expire when planning purchases. There also may be IT projects that we wish to take on that the consortium is not planning address. For example, Oswego has been planning to move to Office 365. The consortium is not yet looking at making that move. We would have to manage our IT investment based on the consortium’s long range plans. The consortium also has expressed some concerns about Yorkville’s IT infrastructure and security. It is likely additional investment would be needed to meet GovIT’s standards for shared service participation, however these are upgrades Interdev would likely recommend as best practices regardless. The consortium is also looking at changing its model in the near future. GovIT would hold the IT service contract and each municipality would contract with GovIT. The consortium has been working on this for some time and expects the move to happen in another year. In order to be a member of the consortium, each municipality must use the selected IT vendor. A benefit to the consortium’s model is that it has worked out a series of very specific performance metrics and holds their vendor accountable for delivering the metrics. This model creates and enforces a clear performance standard. If we were not satisfied with the performance of the selected vendor, we would have the weight of the consortium to bring the performance up to standards. On the flip side, we may develop a strong relationship with an individual vendor but the consortium selects a different vendor. We would have to withdraw from the consortium to retain the preferred vendor. Process Oswego and Yorkville have completed the most significant step in joining the consortium with the IT Assessment. We would need to complete a new member application and take the consortium’s IGA to our respective Boards for approval. If we choose not to proceed with joining the consortium, we will proceed with the draft IGA for shared services between Oswego and Yorkville and enter into separate contracts with Interdev. We may also elect to join the consortium at a later date as they continue to work out their contract issues. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Regular City Council – February 28, 2017 City Council – March 28, 2017 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department     MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, FEBRUARY 28, 2017 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Teeling Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans, Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS 1. ADM 2017-22 Comcast Cable Franchise Agreement Mayor Golinski stated there is a public hearing on the Comcast Cable Franchise Agreement. Mayor Golinski opened the public hearing asked if anyone in the public would like to comment. There were no comments. Mayor Golinski closed public hearing. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Monthly Treasurer’s Report for January 2017 (ADM 2017-15) 2. Water, Sewer, and Road Infrastructure Fee Renewals (ADM 2017-19) a. Ordinance 2017-05 Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer Service – authorize the Mayor and City Clerk to execute b. Ordinance 2017-06 Amending the Termination Date of the Motor Vehicle Tax – authorize the Mayor and City Clerk to execute 3. Travel Expense Authorization – Elected Officials MetroWest Drivedown – approve travel expense for the MetroWest Legislative Drivedown (ADM 2017-20) 4. Caledonia Phase 1 and 2 – Acceptance of Improvements – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City and authorize a reduction to the Phase 1 letters of credit in an amount not to exceed $249,196.16, authorize a reduction to the Phase 2 letters of credit in an amount not to exceed $166,814.36, authorize a release of the existing letters of credit for current Phase 1 when replaced with a new maintenance guarantee in the amount of $423,385.69 and authorize a release of the existing letters of credit for Phase 2 when replaced with a new maintenance guarantee in the amount of $134,229.89, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2017-11) 5. Blackberry Woods Phase A – Acceptance of Improvements – accept the public improvements of storm sewer, sanitary sewer, water main, street lights and sidewalk as described in the Bill of Sale for ownership and maintenance by the City (PW 2017-12) 6. Hot Mix and Cold Patch – RFP – Award – accept bid and award contract to Geneva Construction Co. for fiscal year 2018 in an amount of $54.00 per ton for hot mix asphalt and $105.00 per ton for bituminous premix (cold patch) (PW 2017-13) 7. Fox Hill and Sunflower Estates SSA Mowing and Maintenance RFP – authorize staff to issue a request for proposal for mowing and maintenance services for the Fox Hill and Sunflower Estates Subdivisions Special Service Areas (PW 2017-14) DRAFT The Minutes of the Regular Meeting of the City Council – February 28, 2017 – Page 2 of 6   8. Ordinance 2017-07 Authorizing the Fifth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2016 and Ending on April 30, 2017 (Pedestrian Signage) – authorize the Mayor and City Clerk to execute (PW 2017-15) 9. Kennedy Road Improvements – Professional Services Agreement for Design and Construction Engineering – authorize the Mayor and City Clerk to execute (PW 2017-18) Mayor Golinski entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-6 Nays-1 Colosimo-nay, Milschewski-aye, Tarulis-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Teeling-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council – January 24, 2017 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of January 24, 2017 as presented. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Minutes approved unanimously by a viva voce vote BILLS FOR PAYMENT Mayor Golinski stated that the bills were $1,221,461.99. REPORTS MAYOR’S REPORT Proclamation for 50th Anniversary of Waubonsee Community College (CC 2017-04) Mayor Golinski had a proclamation for the 50th anniversary of Waubonsee Community College. Mayor Golinski called President Sobek and Director of Governmental and Community Engagement Blacksmith to the front while he read the proclamation. President Sobek stated it is an honor to accept this on behalf of Waubonsee's elective board of trustees, as well as faculty, staff, and students. She gave background on Waubonsee Community College. She stated that Waubonsee's theme for this year is celebration of the 50th anniversary is proud past and bold future. Ordinance 2017-08 Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2016 and Ending on April 30, 2017 (Cargo Van Purchase) (CC 2017-05) Mayor Golinski entertain a motion to approve an ordinance authorizing the sixth amendment to the annual budget for the fiscal year commencing on May 1, 2016 and ending on April 30, 2017 (Cargo Van purchase) and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Frieders. Alderman Frieders asked if the City was getting rid of the current Astro van. Director of Parks and Recreation Evans answered. Alderman Funkhouser asked what the main purpose of the Cargo van will be. Director of Parks and Recreation Evans answered. Alderman Funkhouser & Director of Parks and Recreation Evans discussed the rational for amending the current budget to purchase the new vehicle now verses waiting till the next budget is passed. Director of Parks and Recreation Evans also stated that through cost saving measures his department would have the money available in the current budget Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Frieders-aye, Tarulis-aye PUBLIC WORKS COMMITTEE REPORT Kennedy Road Shared Use Path – Crossing Surface Installation Agreement with BNSF (PW 2017-16) Alderman Funkhouser made a motion to approve a crossing surface installation agreement between the United City of Yorkville and BNSF Railway Company with estimated costs of $300,000 to $400,000 and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski.   Alderman Funkhouser stated this is on the agenda due to an amended contract by BNSF which was approved by the City's legal counsel. Alderman Funkhouser stated that BNSF recommends improvements to the crossing. Motion approved by a roll call vote. Ayes-5 Nays-2 The Minutes of the Regular Meeting of the City Council – February 28, 2017 – Page 3 of 6   Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Frieders-aye, Tarulis-nay, Colosimo-nay Resolution 2017-13 Approving an Intergovernmental Agreement Between Kendall County, Bristol Township Road District and the United City of Yorkville Relating to the Galena Road Bridge Project and Associated Detour Routes (Kennedy Road Resurfacing) (PW 2017-17) Alderman Funkhouser made a motion to approve a resolution approving an intergovernmental agreement between Kendall County, Bristol Township Road District and the United City of Yorkville relating to the Galena Road Bridge project and Associated Detour routes (Kennedy Road resurfacing) and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Alderman Funkhouser explained the cooperation between Kendall County and Yorkville. The savings from the proposed detour will allow the county to provide the City with $160,000 to be used for City road projects. Alderman Frieders is very excited about this resolution. Alderman Funkhouser stated the completion of the roadway should be done by 2018, with the trail being completed soon after. Alderman Funkhouser pointed out the objectives of improving railways and providing trails is being realized. Alderman Teeling is excited about free money. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Teeling-aye, Koch-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye Route 34 Improvements (Center Parkway to Eldamain) (PW 2017-19) a. Agreement between the State of Illinois/Department of Transportation and the City b. Resolution 2017-14 Establishing Funding for the State of Illinois Intergovernmental Agreement c. Ordinance 2017-09 Prohibiting Encroachments within the State of Illinois Right of Way Along U.S. Route 34 Alderman Funkhouser made a motion to approve an agreement between the State of Illinois/ Department of Transportation and the City; to approve a resolution establishing funding for the State of Illinois Intergovernmental Agreement; and to approve an ordinance prohibiting encroachments within the State of Illinois Right of Way along U. S. Route 34 and authorize the Mayor and City Clerk to execute all documents; seconded by Alderman Frieders. Alderman Funkhouser stated there were some provisions in the current agreement regarding maintenance that needed clarification. Public Works Director Dhuse wanted to make sure Yorkville was not responsible for the removal of graffiti and general maintenance of the sound barrier wall along the Route 34 parkway. His conversation with IDOT confirmed that Yorkville was not responsible. Alderman Frieders wanted to clarify where the sound wall was located. Public Works Director Dhuse answered. Alderman Frieders discussed how the State is going to address adjusting the timing of the street lights along the Route 34 project. Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye, Koch-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye NPDES MS4 Stormwater Permit (PW 2017-20) Alderman Funkhouser said the State of Illinois requires Yorkville to have a public meeting in which this item can be discussed. This was on the agenda, so that anyone could publically comment during the public comment section. Alderman Funkhouser said since there was no public comments at the beginning, he believes the City has met the objective of holding a public meeting for this. Alderman Frieders had a question about the report and Public Works Director Dhuse answered. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Aurora Area Convention and Visitors Bureau (AACVB) Marketing Plan (ADM 2017-21) Alderman Milschewski made a motion to approve the marketing plan as presented for the Aurora Area Convention and Visitors Bureau; seconded by Alderman Frieders The Minutes of the Regular Meeting of the City Council – February 28, 2017 – Page 4 of 6   Alderman Milschewski asked if the Council was approving this marketing plan tonight. City Administrator Olson said the Council could approve the plan if comfortable. City Administrator Olson said there is $28,000 in total being spent. Alderman Funkhouser stated this is over the $20,000 threshold. He stated this is part of the Council's committed obligation to the IGA and asked if this requires a formal action. City Administrator Olson doesn't think so. James Cardis, AACVB, spoke a few minutes on each one of the items. City Administrator Olson stated the idea would be that the AACVB would work with the City to contract for each one of those entities. Alderman Frieders appreciates the changes in the structure of the AACVB. He looks forward to seeing the positive results it should produce. City Administrator Olson said that Mr.Cardis has sent overdraft ads to the AACVB board and he is impressed with what he has seen. Alderman Funkhouser is encouraged by the actions of the AACVB and looks forward to seeing positive results. He feels the AACVB budget needs to monitored to make sure City gets a proper return. Mayor Golinski stated if everyone on the Council is ok with this then the Council can approve it with a voice vote. The AACVB marketing plan was approved unanimously by a viva voce vote PARK BOARD No report. PLAN AND ZONING COMMISSION Cedarhurst Living – Proposed New Assisted Living and Memory Cary Facility (PZC 2017-01) a. Ordinance 2017-10 Approving the Second Amendment to the Annexation Agreement for the Property at the Northeast Corner of Illinois Route 34 and Cannonball Trail (Cedarhurst of Yorkville) Mayor Golinski entertained a motion to approve the second amendment to the annexation agreement for the property at the Northeast corner of Illinois Route 34 and Cannonball Trail (Cedarhurst of Yorkville) and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch; seconded by Alderman Frieders. Alderman Funkhouser address several issues involving this project. He would prefer there be an easement to allow for a sidewalk on Route 34, in the event of future development. He addressed the issue of the size of the signage for the development and asked that the petitioner for the development provide architectural elevation drawings of both the buildings and the signage. The engineer for the petitioner spoke addressing the issues of the sidewalk and changes to the proposed signage. The Council discussed requiring sidewalks for this project. Alderman Teeling thought there was an ordinance in regards to sidewalks, and asked why it wouldn't apply to this development. Community Development Director Barksdale-Noble explained. Mayor Golinski, Community Development Director Barksdale-Noble, and Alderman Funkhouser discussed the location of the sidewalks and purpose of the sidewalks. Alderman Colosimo sees the merits of adding a provision to allow for a sidewalk upon future development, to the north part of the property. Alderman Colosimo, Community Development Director Barksdale-Noble, and the Engineer for the petitioner discussed sidewalks further. The Council discussed signage. Alderman Funkhouser wants to limit the size of the signage on Route 34. Community Development Director Barksdale-Noble said the petitioner is only showing the type of sign that the petition has used in past developments. Alderman Colosimo asked who reviews the final signage for aesthetics. Community Development Director Barksdale-Noble said the City has criteria, which is done at the staff level. The only time the City would see anything different for a signage is if it is part of a PUD package or if asking for a variance. None of the signage in the City has had to be approved by the Council. City Administrator Olson asked Community Development Director Barksdale-Noble to summarize the aesthetics standards that are required for the sign. Community Development Director Barksdale-Noble went over the different criteria. Alderman Funkhouser questioned the necessity for as large of a sign as the petitioner is requesting. He went on to discuss the intent of a PUD. Alderman Funkhouser wants to make sure that the signage issue is clearly defined so that there is no confusion as to what will be allowed. Alderman Frieders does not see this as being a point of contention. The sign ordinance is there to protect sightlines and the safety of the citizens. He is not worried about the size of the sign. Community Development Director Barksdale-Noble discussed the dimension of the signs. Alderman Colosimo discussed his thoughts on these signs. Alderman Funkhouser believes the City needs to take advantage of its ability to negotiate during the PUD process, and does not believe this project should be held up due to the signage issue. Alderman Teeling believes work needs to be done on Yorkville's sign ordinance. Alderman Koch believes the project is too valuable to let the sign issue be a deterrent. Alderman Funkhouser asked City Administrator Olson if the developer has applied for the TIF and what are the tax revenue implications. City Administrator Olson answered yes. He stated the only tax implication would be the loss of sales tax revenue on building supplies purchased in the City. Alderman Colosimo has not had one complaint, but agrees with Alderman Teeling that the sign ordinance needs to be addressed. Alderman Milschewski and Alderman Tarulis believes three signs and the size of the signs are excessive. City Attorney Orr discussed the process for moving forward with the votes for Cedarhurst Living. The Minutes of the Regular Meeting of the City Council – February 28, 2017 – Page 5 of 6   Alderman Funkhouser made a motion to amend the signage conditions to allow one 8 foot tall by 15 foot wide sign at the corner and two additional 8 foot tall by 8 foot wide maximum signs as illustrated; seconded by Alderman Tarulis City Attorney Orr stated so Alderman Funkhouser is allowing three signs. Mayor Golinski stated yes, because two of the signs are smaller. City Attorney Orr stated the issue is that there are Council members that are going to vote yes on this amendment. The Council needs more than a simple majority to approve the annexation agreement. This could be dicey to the extent that the Council might not have a majority to vote yes on the amendment, and then with those parties not vote on the annexation agreement as a whole. City Attorney Orr stated that the Council has a gentleman's understanding that this initial vote will not jeopardize the ultimate vote. Mayor Golinski stated to be all clear, a yes changes the size of the signs and a no leaves them as is. Motion failed by a roll call vote. Ayes-3 Nays-4 Frieders-nay, Tarulis-aye, Colosimo-nay, Funkhouser-aye, Milschewski-aye, Teeling-nay, Koch-nay Mayor Golinski asked if there was any more discussion on the original motion. Mayor Golinski stated the Council will now be voting to approve the original motion with the addition of the sidewalk between the drives. Motion approved by a roll call vote. Ayes-6 Nays-0 Present-1 Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Frieders-present b. Ordinance 2017-11 Approving an Amended Final Planned Unit Development Plat (Cedarhurst of Yorkville formally known as Cannonball Trails) Mayor Golinski entertained a motion to approve an ordinance approving an amended final planned unit development plat (Cedarhurst of Yorkville formally known as Cannonball Trails) and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch. Alderman Funkhouser made comments on the ordinance. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Frieders-aye, Tarulis-aye CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. PRESENTATION (cont'd) Fiscal Year 2018 Budget Presentation (CC 2017-06) City Administrator Olson gave the fiscal year 2018 budget presentation. He went over the format of the presentation, and explained how this will be a five year budget. (See attached). ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Golinski stated the Council will adjourn for executive session for the purpose of 1. Purchase and lease of real property 2. Litigation The City Council entered Executive Session at 8:40 p.m. The City Council returned to regular session at 8:52 p.m. The Minutes of the Regular Meeting of the City Council – February 28, 2017 – Page 6 of 6   CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:53 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $774,389.50 City Council – March 28, 2017 None – Informational Amy Simmons Finance Name Department DATE: 03/20/17 UNITED CITY OF YORKVILLE TIME: 08:47:56 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900041 FNBO FIRST NATIONAL BANK OMAHA 03/25/17 032517-A.SIMMONS 02/28/17 01 ALARM DETECTION ANNUAL 82-820-54-00-5462 827.40 02 MAINTENANCE RENEWAL ** COMMENT ** 03 ARAMARK#1590784438-UNIFORMS 01-410-56-00-5600 53.98 04 ARAMARK#1590784438-UNIFORMS 51-510-56-00-5600 53.98 05 ARAMARK#1590784438-UNIFORMS 52-520-56-00-5600 27.00 06 ARAMARK#1590793161-UNIFORMS 01-410-56-00-5600 68.85 07 ARAMARK#1590793161-UNIFORMS 51-510-56-00-5600 68.85 08 ARAMARK#1590793161-UNIFORMS 52-520-56-00-5600 34.41 09 ARAMARK#1590801914-UNIFORMS 01-410-56-00-5600 53.98 10 ARAMARK#1590801914-UNIFORMS 51-510-56-00-5600 53.98 11 ARAMARK#1590801914-UNIFORMS 52-520-56-00-5600 27.00 12 ARAMARK#1590810487-UNIFORMS 01-410-56-00-5600 53.98 13 ARAMARK#1590810487-UNIFORMS 51-510-56-00-5600 53.98 14 ARAMARK#1590810487-UNIFORMS 52-520-56-00-5600 27.00 15 KONICA-12/19/16-1/18/17 COPY 82-820-54-00-5462 4.47 16 CHARGES ** COMMENT ** 17 ARAMARK#1590819198-UNIFORMS 01-410-56-00-5600 53.54 18 ARAMARK#1590819198-UNIFORMS 51-510-56-00-5600 53.54 19 ARAMARK#1590819198-UNIFORMS 52-520-56-00-5600 26.77 20 ARAMARK#1590828133-UNIFORMS 01-410-56-00-5600 53.54 21 ARAMARK#1590828133-UNIFORMS 51-510-56-00-5600 53.54 22 ARAMARK#1590828133-UNIFORMS 52-520-56-00-5600 26.77 23 VERIZON-JAN 2017 MOBILE PHONES 01-220-54-00-5440 349.41 24 VERIZON-JAN 2017 MOBILE PHONES 01-210-54-00-5440 649.27 25 VERIZON-JAN 2017 MOBILE PHONES 79-795-54-00-5440 72.98 26 VERIZON-JAN 2017 MOBILE PHONES 51-510-54-00-5440 402.14 27 VERIZON-JAN 2017 MOBILE PHONES 01-410-54-00-5440 80.01 28 VERIZON-JAN 2017 MOBILE PHONES 52-520-54-00-5440 58.77 29 VERIZON-1 REPLACEMENT PHONE 01-210-56-00-5620 29.99 30 VERIZON-3 REPLACEMENT PHONES 51-510-56-00-5620 89.97 31 JX ENTERPRISES-VEHICLE REPAIR 52-520-54-00-5490 1,208.84 32 KONICA-1/10-2/09 COPIER LEASE 01-110-54-00-5430 146.73 33 KONICA-1/10-2/09 COPIER LEASE 01-120-54-00-5430 48.91 34 KONICA-1/10-2/09 COPIER LEASE 01-220-54-00-5430 73.95 35 KONICA-1/10-2/09 COPIER LEASE 01-210-54-00-5430 316.90 36 KONICA-1/10-2/09 COPIER LEASE 01-410-54-00-5462 2.55 37 KONICA-1/10-2/09 COPIER LEASE 51-510-54-00-5462 2.55 38 KONICA-1/10-2/09 COPIER LEASE 52-520-54-00-5462 2.55 39 KONICA-1/10-2/09 COPIER LEASE 79-790-54-00-5462 29.26 40 KONICA-1/10-2/09 COPIER LEASE 79-795-54-00-5462 29.26 41 INSTITUTE OF FINACIAL 01-120-54-00-5460 295.00 42 OPERATIONS ANNUAL MEMBERSHIP ** COMMENT **INVOICE TOTAL: 5,565.60 * 032517-B.BEHRENS 02/28/17 01 LOCAL 150 TRAINING MEALS 51-510-54-00-5415 36.00INVOICE TOTAL: 36.00 *Page 1 of 40 DATE: 03/20/17 UNITED CITY OF YORKVILLE TIME: 08:47:56 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900041 FNBO FIRST NATIONAL BANK OMAHA 03/25/17 032517-B.OLSEM 02/28/17 01 KENDALL COUNTY RECORD RENEWAL 01-110-54-00-5460 28.00 02 WAREHOUSE DIRECT-PAPER 01-110-56-00-5610 69.84 03 QUILL-ADDING MACHINE TAPE, 01-110-56-00-5610 40.67 04 TAPE ** COMMENT ** 05 YORKVILLE CHAMBER MONTHLY 01-110-54-00-5412 40.00 06 MEETING FOR TWO PEOPLE ** COMMENT **INVOICE TOTAL: 178.51 * 032517-B.REISINGER 02/28/17 01 AT&T U-VERSE 1/24-2/23 TOWN 79-795-54-00-5440 55.00 02 SQUARE PARK SIGN ** COMMENT ** 03 FIRST PLACE-GEARBOX ASSEMBLY 79-790-56-00-5640 896.74 04 COMCAST-1/29-2/28 INTERNET 79-795-54-00-5440 7.32 05 COMCAST-1/29-2/28 INTERNET 79-790-54-00-5440 7.32 06 COMCAST-1/29-2/28 INTERNET 01-110-54-00-5440 5.33 07 COMCAST-1/29-2/28 INTERNET 01-220-54-00-5440 4.00 08 COMCAST-1/29-2/28 INTERNET 01-120-54-00-5440 5.33 09 COMCAST-1/29-2/28 INTERNET 01-210-54-00-5440 34.61 10 COMCAST-1/29-2/28 INTERNET 52-520-54-00-5440 4.00 11 COMCAST-1/29-2/28 INTERNET 01-410-54-00-5440 5.33 12 COMCAST-1/29-2/28 INTERNET 51-510-54-00-5440 6.66 13 COMCAST-1/29-2/28 VOICE & TV 79-790-54-00-5440 77.65 14 ARAMARK#1590819200-UNIFORMS 79-790-56-00-5600 56.13 15 ARAMARK#1590810489-UNIFORMS 79-790-56-00-5600 56.13 16 ARAMARK#1590836859-UNIFORMS 79-790-56-00-5600 56.13 17 ARAMARK#1590828135-UNIFORMS 79-790-56-00-5600 63.13 18 HEARTSMART-AED REPLACEMENT 79-795-56-00-5640 346.50 19 PADS ** COMMENT ** 20 ARAMARK#1590845415-UNIFORMS 79-790-56-00-5600 56.13INVOICE TOTAL: 1,743.44 * 032517-B.WEBER 02/28/17 01 LOCAL 150 TRAINING MEALS 01-410-54-00-5415 26.50INVOICE TOTAL: 26.50 * 032517-D.BEHRENS 02/28/17 01 WORK TRUCKS-FLATBED TOOLBOX 52-520-56-00-5630 1,230.12 02 WWETT CONFERENCE LODGING 52-520-54-00-5415 549.28INVOICE TOTAL: 1,779.40 * 032517-D.HENNE 02/28/17 01 IMSA MEMBERSHIP RENEWAL FEE 01-410-54-00-5412 100.00INVOICE TOTAL: 100.00 * 032517-E.DHUSE 03/15/17 02 AMAZON-3 CELL PHONE CASES 51-510-56-00-5620 59.97 03 NAPA#160952-WIDE BODY CREEPER 52-520-56-00-5630 117.98 04 NAPA#161087-TAILLIGHT 79-790-56-00-5640 10.07 05 AMAZON-TONER CARTRIDGE 52-520-56-00-5610 17.87 06 AMAZON-WIRELESS MOUSE 01-410-56-00-5620 23.36Page 2 of 40 DATE: 03/20/17 UNITED CITY OF YORKVILLE TIME: 08:47:56 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900041 FNBO FIRST NATIONAL BANK OMAHA 03/25/17 032517-E.DHUSE 03/15/17 07 NAPA#162047-BUSHING 52-520-56-00-5628 6.32 08 NAPA#162012-OIL DRY 01-410-56-00-5620 34.76 09 NAPA#162048-BUSING 52-520-56-00-5628 12.64INVOICE TOTAL: 282.97 * 032517-J.BAUER 02/28/17 01 LOCAL 150 TRAINING MEALS 51-510-54-00-5415 24.00INVOICE TOTAL: 24.00 * 032517-J.DYON 02/28/17 01 WAREHOUSE DIRECT-TONER 01-120-56-00-5610 67.00 02 WAREHOUSE DIRECT-TONER 51-510-56-00-5620 85.79 03 WAREHOUSE DIRECT-TONER 52-520-56-00-5620 43.30 04 SAMS-PAPER TOWEL 01-110-56-00-5610 38.96 05 WHIRLPOOL-FRIG WATER FILTER 01-110-56-00-5610 42.49INVOICE TOTAL: 277.54 * 032517-J.ENGBERG 02/28/17 01 APA PLAN COMMISSION TRAINING 01-220-54-00-5462 515.00 02 WORKSHOP ** COMMENT **INVOICE TOTAL: 515.00 * 032517-J.SLEEZER 02/28/17 01 SUMMIT RACING-TRUCK STEPS 01-410-56-00-5628 263.91INVOICE TOTAL: 263.91 * 032517-J.WEISS 02/28/17 01 TARGET-STORYTIME SUPPLIES 82-820-56-00-5671 34.78 02 NCG CINEMAS GIFT CARDS 82-820-56-00-5671 15.00INVOICE TOTAL: 49.78 * 032517-K.BARKSDALE 02/28/17 01 COMPUTER SCREEN PROTECTORS 01-220-56-00-5635 176.85 02 ADOBE CREATIVE CLOUD MONTHLY 01-220-56-00-5635 49.99 03 FEE ** COMMENT **INVOICE TOTAL: 226.84 * 032517-L.HILT 02/28/17 01 DAVE AUTO#25031-SQUAD REPAIR 01-210-54-00-5495 170.00 02 DAVE AUTO#25038-OIL CHANGE 01-210-54-00-5495 95.00 03 DAVE AUTO#25041-OIL CHANGE 01-210-54-00-5495 70.00 04 DAVE AUTO#25046-SUSPENSION 01-210-54-00-5495 1,245.00 05 REPAIR ** COMMENT ** 06 DAVE AUTO#25048-OIL CHANGE 01-210-54-00-5495 82.00 07 VERIZON-01/02-02/01 IN CAR 01-210-54-00-5440 532.22 08 UNITS ** COMMENT ** 09 DAVE AUTO#25063-CHECK ENGINE 01-210-54-00-5495 50.00 10 LIGHT ** COMMENT ** 11 DAVE AUTO#25059-OIL CHANGE 01-210-54-00-5495 110.00 12 PATTERSON MEDICAL-DISPOSABLE 01-210-56-00-5620 195.50 13 BLANKETS ** COMMENT ** 14 DAVE AUTO#25065-OIL CHANGE 01-210-54-00-5495 82.00INVOICE TOTAL: 2,631.72 *Page 3 of 40 DATE: 03/20/17 UNITED CITY OF YORKVILLE TIME: 08:47:56 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900041 FNBO FIRST NATIONAL BANK OMAHA 03/25/17 032517-M.EBERHARDT 02/28/17 01 TARGET-SUPPLIES FOR YOUTH DEPT 82-820-56-00-5671 47.16INVOICE TOTAL: 47.16 * 032517-M.PFISTER 02/28/17 01 AMAZON-INK CARTRIDGE 82-820-56-00-5610 23.34 02 AMAZON-BOOKS, DRY ERASE BOARD 82-000-24-00-2480 75.01 03 AMAZON-CRAYONS, LABELS, INK 82-820-56-00-5610 96.01 04 CARTRIDGE ** COMMENT ** 05 DELL-8 NEW COMPUTERS 84-840-56-00-5635 4,666.37INVOICE TOTAL: 4,860.73 * 032517-M.SENG 02/28/17 01 RED WING-BOOTS 01-410-56-00-5600 219.99INVOICE TOTAL: 219.99 * 032517-N.DECKER 02/28/17 01 NEW WORLD CONFERENCE 01-000-14-00-1400 850.00 02 REGISTRATION FOR RASMUSSON ** COMMENT ** 03 NEW WORLD CONFERENCE AIR 01-000-14-00-1400 293.89 04 FARE FOR RASMUSSON ** COMMENT ** 05 MINER #262391-CAMERA DISPLAY 01-210-54-00-5495 47.50 06 REPAIR ** COMMENT ** 07 NEW WORLD CONFERENCE 01-000-14-00-1400 850.00 08 REGISTRATION FOR DECKER ** COMMENT ** 09 NEW WORL CONFERENCE AIR FARE 01-000-14-00-1400 293.89 10 FOR DECKER ** COMMENT ** 11 ACCURINT-JAN 2017 SEARCHES 01-210-54-00-5462 50.00 12 AMAZON-TACTICAL PANTS-MIKLOSEK 01-210-56-00-5600 99.98 13 SHRED-IT JAN ON SITE SHREDDING 01-210-54-00-5462 141.64 14 TRAINING MANAGEMENT SOFTWARE 01-210-56-00-5635 440.00 15 NAPA#161212-WIPER BLADES 01-210-56-00-5620 36.98 16 MINER#262470-DVR REPAIR 01-210-54-00-5495 142.50 17 IACP 2017 ANNUAL DUE RENEWAL 01-210-54-00-5460 150.00 18 KENDALL PRINTING#17-0127 - 2 01-210-54-00-5430 49.80 19 NOTARY STAMPS ** COMMENT ** 20 KENDALL PRINTING#2313-3 01-210-54-00-5430 81.70 21 NOTARY STAMPS ** COMMENT ** 22 KENDALL PRINTING#2317-500 TOW 01-210-54-00-5430 202.80 23 REPORTS & 200 TRESPASS NOTCES ** COMMENT ** 24 KENDALL PRINTING#2326-500 01-210-54-00-5430 113.45 25 IMPOUNDED VEHICLE RELEASES ** COMMENT ** 26 STICKER LABLES FOR EVIDENCE 01-210-56-00-5620 198.30 27 PRINTERS ** COMMENT ** 28 AT&T-01/25-02/24 SERVICE 01-210-54-00-5440 123.78 29 COMCAST-02/08-03/07 CABLE 01-210-54-00-5440 4.23INVOICE TOTAL: 4,170.44 * 032517-P.SCODRO 02/28/17 01 LOCAL 150 TRAINING MEALS 51-510-54-00-5415 56.50INVOICE TOTAL: 56.50 *Page 4 of 40 DATE: 03/20/17 UNITED CITY OF YORKVILLE TIME: 08:47:56 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900041 FNBO FIRST NATIONAL BANK OMAHA 03/25/17 032517-R.FREDRICKSON 02/28/17 01 COMCAST-01/24-02/23 INTERNET 01-110-54-00-5440 45.29 02 COMCAST-01/24-02/23 INTERNET 01-220-54-00-5440 33.97 03 COMCAST-01/24-02/23 INTERNET 01-120-54-00-5440 45.29 04 COMCAST-01/24-02/23 INTERNET 79-790-54-00-5440 62.28 05 COMCAST-01/24-02/23 INTERNET 01-210-54-00-5440 294.41 06 COMCAST-01/24-02/23 INTERNET 79-795-54-00-5440 62.28 07 COMCAST-01/24-02/23 INTERNET 52-520-54-00-5440 33.97 08 COMCAST-01/24-02/23 INTERNET 01-410-54-00-5440 45.29 09 COMCAST-01/24-02/23 INTERNET 51-510-54-00-5440 161.47 10 RECON GLOBAL REAL ESTATE 01-000-14-00-1400 610.00 11 CONVENTION REGISTRATION FOR ** COMMENT ** 12 DUBAJIC IN MAY ** COMMENT ** 13 NEWTEK 2/11-3/11 WEB UPKEEP 01-640-54-00-5450 15.95INVOICE TOTAL: 1,410.20 * 032517-R.HARMON 02/28/17 01 AMAZON-PLAYSKOOL FIGURES, 79-795-56-00-5606 335.91 02 CLOROX WIPES, STICKERS, DOLLS, ** COMMENT ** 03 ROMPERS, NESTING EGGS, LEGO ** COMMENT ** 04 ACTIVITY TABLE, JELLO CUPS, ** COMMENT ** 05 STRAWS ** COMMENT ** 06 PURE FUN-JUICE 79-795-56-00-5606 81.70 07 PARTY CITY-FEBRUARY PRESCHOOL 79-795-56-00-5606 84.55 08 RED BALLOON HEARTS ** COMMENT **INVOICE TOTAL: 502.16 * 032517-R.MIKOLASEK 02/28/17 01 3 IN 1 PARKA 01-210-56-00-5600 506.93 02 STREICHERS#i1247680-SHIRTS 01-210-56-00-5600 72.98 03 CRIME AGAINST ELDERLY SEMINAR 01-210-54-00-5412 125.00INVOICE TOTAL: 704.91 * 032517-R.WRIGHT 02/28/17 01 FEB-MAR HR WORKSHOPS-WILLRETT 01-110-54-00-5412 98.00 02 MAY-NOV HR WORKSHOPS-WILLRETT 01-000-14-00-1400 245.00 03 MAY-NOV HR WORKSHOPS-WRIGHT 01-000-14-00-1400 245.00 04 FEB-MAR HR WORKSHOPS-WRIGHT 01-120-54-00-5412 98.00 05 CREDIT FOR CANCELLED CLASS 01-120-54-00-5412 -49.00 06 CREDIT FOR CANCELLED CLASS 01-110-54-00-5412 -49.00 07 RUSHCOPLEY-EMPLOYEE TESTING 01-110-54-00-5462 150.00 08 RUSHCOPLEY-EMPLOYEE TESTING 79-795-54-00-5462 80.00 09 RUSHCOPLEY-EMPLOYEE TESTING 82-820-54-00-5462 40.00INVOICE TOTAL: 858.00 * 032517-S.REDMON 02/28/17 01 DOLLAR TREE-PUZZLES 79-795-56-00-5606 5.00 02 EASTER EGGS 79-795-56-00-5606 160.00INVOICE TOTAL: 165.00 * 032517-S.REMUS 02/28/17 01 BLACKBERRY OAKS GOLF OUTING 79-000-14-00-1400 200.00Page 5 of 40 DATE: 03/20/17 UNITED CITY OF YORKVILLE TIME: 08:47:56 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900041 FNBO FIRST NATIONAL BANK OMAHA 03/25/17 032517-S.REMUS 02/28/17 02 DEPOSIT ** COMMENT **INVOICE TOTAL: 200.00 * 032517-T.HOULE 02/28/17 01 HEARTSMART AED REPLACEMENT 79-790-56-00-5640 333.00 02 PADS AND BATTERY ** COMMENT ** 03 HOME DEPO-PAINT 79-790-56-00-5620 31.98INVOICE TOTAL: 364.98 * 032517-T.KLINGEL 02/28/17 01 CHIEF OD POLICE CONFERENCE 01-210-54-00-5412 360.00INVOICE TOTAL: 360.00 * 032517-T.SOELKE 02/28/17 01 CREDIT FOR PROCESSING FEE 01-120-54-00-5462 -39.00 02 LOCAL 150 TRAINING MEALS 52-520-54-00-5415 4.25INVOICE TOTAL: -34.75 * 032517-UCOY 02/28/17 01 JAN 2017 REFUSE SERVICE 01-540-54-00-5442 105,636.38 02 JAN 2017 SENIOR REFUSE 01-540-54-00-5441 2,721.95 03 SERVICE ** COMMENT ** 04 JAN 2017 SENIOR CIRCUIT 01-540-54-00-5441 153.92 05 BREAKER REFUSE SERVICE ** COMMENT **INVOICE TOTAL: 108,512.25 *CHECK TOTAL: 136,098.78TOTAL AMOUNT PAID: 136,098.78Page 6 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524464 AACVB AURORA AREA CONVENTION 013117-ALL 03/08/17 01 JAN 2017 ALL SEASON HOTEL TAX 01-640-54-00-5481 31.82 INVOICE TOTAL: 31.82 * 013117-HAMPTON 03/08/17 01 JAN 2017 HAMPTON INN HOTEL TAX 01-640-54-00-5481 1,972.17 INVOICE TOTAL: 1,972.17 * 013117-SUNSET 03/08/17 01 JAN 2017 SUNSET HOTEL TAX 01-640-54-00-5481 33.30 INVOICE TOTAL: 33.30 * 013117-SUPER 03/08/17 01 JAN 2017 SUPER 8 HOTEL TAX 01-640-54-00-5481 698.33 INVOICE TOTAL: 698.33 * CHECK TOTAL: 2,735.62 524465 ACTION ACTION GRAPHIX LTD 2475 03/03/17 01 BANNERS & SIGNS 79-795-56-00-5606 165.00 INVOICE TOTAL: 165.00 * CHECK TOTAL: 165.00 524466 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0685293-IN 02/21/17 01 PHOTOCELL 15-155-56-00-5642 146.63 INVOICE TOTAL: 146.63 * CHECK TOTAL: 146.63 524467 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0685331-IN 02/22/17 01 FREIGHT CHARGE FOR IGNITORS 15-155-56-00-5642 24.57 INVOICE TOTAL: 24.57 * CHECK TOTAL: 24.57Page 7 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524468 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0686654-IN 03/01/17 01 VINYL TAPE, LARGE WIRE NUT 15-155-56-00-5642 18.60 INVOICE TOTAL: 18.60 * CHECK TOTAL: 18.60 524469 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0686961-IN 03/03/17 01 BATTERY 51-510-56-00-5638 29.98 INVOICE TOTAL: 29.98 * CHECK TOTAL: 29.98 524470 ATT AT&T 6305536805-0217 02/25/17 01 02/25-03/24 SERVICE 51-510-54-00-5440 209.01 INVOICE TOTAL: 209.01 * CHECK TOTAL: 209.01 524471 ATTORGEN OFFICE OF IL. ATTORNEY GENERAL FUND 958-BRADFORD 17 03/02/17 01 SEX OFFENDER AWARENESS 01-000-24-00-2437 30.00 02 TRAINING & EDUCATION FUND ** COMMENT ** INVOICE TOTAL: 30.00 * FUND 958-HITTLE 17 03/02/17 01 SEX OFFENDER AWARENESS 01-000-24-00-2437 30.00 02 TRAINING & EDUCATION FUND ** COMMENT ** INVOICE TOTAL: 30.00 * FUND 958-KOWSKY 17 03/02/17 01 SEX OFFENDER AWARENESS 01-000-24-00-2437 30.00 02 TRAINING & EDUCATION FUND ** COMMENT ** INVOICE TOTAL: 30.00 * FUND 958-MOEHLENKAMP 03/02/17 01 SEX OFFENDER AWARENESS 01-000-24-00-2437 30.00Page 8 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524471 ATTORGEN OFFICE OF IL. ATTORNEY GENERAL FUND 958-MOEHLENKAMP 03/02/17 02 TRAINING & EDUCATION FUND ** COMMENT ** INVOICE TOTAL: 30.00 * CHECK TOTAL: 120.00 524472 B&WCONTR B&W CONTROL SYSTEM INTEGRATION 0191090 03/01/17 01 01/17/17-02/10/17 IT SUPPORT 01-640-54-00-5450 13,732.26 INVOICE TOTAL: 13,732.26 * CHECK TOTAL: 13,732.26 524473 BARKSDAK KRISTI J. BARKSDALE-NOBLE 030317 03/03/17 01 AIR TRAVEL FOR NATIONAL APA 01-000-14-00-1400 171.89 02 CONFERENCE MAY 5 - 9, 2017 ** COMMENT ** INVOICE TOTAL: 171.89 * CHECK TOTAL: 171.89 524474 BCBS BLUE CROSS BLUE SHIELD 030917 03/09/17 01 APRIL 2017 HEALTH INS 01-110-52-00-5216 4,706.51 02 APRIL 2017 HEALTH INS 01-120-52-00-5216 1,940.44 03 APRIL 2017 HEALTH INS 01-210-52-00-5216 50,383.71 04 APRIL 2017 HEALTH INS 01-220-52-00-5216 5,100.84 05 APRIL 2017 HEALTH INS 01-410-52-00-5216 10,660.16 06 APRIL 2017 HEALTH INS 01-640-52-00-5240 7,579.80 07 APRIL 2017 HEALTH INS 79-790-52-00-5216 10,080.34 08 APRIL 2017 HEALTH INS 79-795-52-00-5216 7,145.06 09 APRIL 2017 HEALTH INS 51-510-52-00-5216 10,663.78 10 APRIL 2017 HEALTH INS 52-520-52-00-5216 3,869.63 11 APRIL 2017 HEALTH INS 82-820-52-00-5216 5,785.96 INVOICE TOTAL: 117,916.23 * CHECK TOTAL: 117,916.23Page 9 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524475 BEHRB BRETT BEHRENS 031317 03/13/17 01 LOCAL 150 TRAINING MILEAGE 51-510-54-00-5415 219.89 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 219.89 * CHECK TOTAL: 219.89D000448 BROWND DAVID BROWN 59103921 03/08/17 01 REIMBURSEMENT FOR PRESCRIPTION 52-520-56-00-5600 54.40 02 SAFETY GLASSES ** COMMENT ** INVOICE TOTAL: 54.40 * DIRECT DEPOSIT TOTAL: 54.40 524476 BSNSPORT BSN/PASSON'S/GSC/CONLIN SPORTS 98786319 02/27/17 01 YOUTH BASKETBALL SHIRTS 79-795-56-00-5606 491.98 INVOICE TOTAL: 491.98 * CHECK TOTAL: 491.98 524477 BUGGITER BUG GIT-ERS LLC 3638 03/08/17 01 MARCH PEST CONTROL 79-790-54-00-5495 85.00 INVOICE TOTAL: 85.00 * 3641 03/09/17 01 MARCH 2017 PEST CONTROL 23-216-54-00-5446 85.00 INVOICE TOTAL: 85.00 * CHECK TOTAL: 170.00 524478 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0317 03/15/17 01 FEB 2017 ADMIN LINES 01-110-54-00-5440 387.26Page 10 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524478 CALLONE UNITED COMMUNICATION SYSTEMS 1010-7980-0000-0317 03/15/17 02 FEB 2017 CITY HALL NORTEL 01-110-54-00-5440 147.68 03 FEB 2017 CITY HALL NORTEL 01-210-54-00-5440 147.68 04 FEB 2017 CITY HALL NORTEL 51-510-54-00-5440 147.68 05 FEB 2017 POLICE LINES 01-210-54-00-5440 898.39 06 FEB 2017 CITY HALL FIRE 01-210-54-00-5440 165.08 07 FEB 2017 CITY HALL FIRE 01-110-54-00-5440 165.08 08 FEB 2017 PUBLIC WORKS LINES 51-510-54-00-5440 1,900.38 09 FEB 2017 TRAFFIC SIGNAL 01-410-54-00-5435 49.96 10 MAINTENANCE ** COMMENT ** 11 FEB 2017 PARKS LINES 79-790-54-00-5440 53.15 12 FEB 2017 RECREATION LINES 79-795-54-00-5440 188.87 INVOICE TOTAL: 4,251.21 * CHECK TOTAL: 4,251.21 524479 CHITRIB CHICAGO TRIBUNE 003152227 03/01/17 01 2017 MFT CONTRACT 23-230-60-00-6025 223.26 02 RENEWAL OF CABLE TV FRANCHISE 01-110-54-00-5426 149.42 03 AGREEMENT ** COMMENT ** 04 2017 SANITARY SEWER LINING 52-520-60-00-6025 216.03 05 WEST WASHINGTON ST WATER MAIN 51-510-60-00-6025 178.34 06 REPLACEMENT ** COMMENT ** INVOICE TOTAL: 767.05 * CHECK TOTAL: 767.05 524480 COMED COMMONWEALTH EDISON 0185079109-0217 03/03/17 01 02/02-03/03 420 FAIRHAVEN 52-520-54-00-5480 141.73 INVOICE TOTAL: 141.73 * CHECK TOTAL: 141.73 524481 COMED COMMONWEALTH EDISONPage 11 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524481 COMED COMMONWEALTH EDISON 0435113116-0217 03/07/17 01 02/07-03/06 RT34 & BEECHER 15-155-54-00-5482 65.21 INVOICE TOTAL: 65.21 * CHECK TOTAL: 65.21 524482 COMED COMMONWEALTH EDISON 0663112230-0217 03/02/17 01 02/01-03/02 BEAVER LIFT 51-510-54-00-5480 180.77 INVOICE TOTAL: 180.77 * 0908014004-0217 03/07/17 01 02/03-03/07 6780 RT47 51-510-54-00-5480 113.35 INVOICE TOTAL: 113.35 * CHECK TOTAL: 294.12 524483 COMED COMMONWEALTH EDISON 093040077-0215 03/01/17 01 01/31-03/01 MISC STREET LIGHTS 15-155-54-00-5482 2,715.79 INVOICE TOTAL: 2,715.79 * CHECK TOTAL: 2,715.79 524484 COMED COMMONWEALTH EDISON 0966038077-0217 03/01/17 01 01/31-03/01 456 KENNEDY 15-155-54-00-5482 194.95 02 01/31-03/01 456 KENNEDY 01-410-54-00-5482 11.66 INVOICE TOTAL: 206.61 * CHECK TOTAL: 206.61 524485 COMED COMMONWEALTH EDISON 1183088101-0217 02/27/17 01 01/27-02/27 PRAIRIE CROSS LIFT 52-520-54-00-5480 112.20 INVOICE TOTAL: 112.20 *Page 12 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524485 COMED COMMONWEALTH EDISON 1407125045-0217 03/06/17 01 02/07-03/06 FOXHILL 7 LIFT 52-520-54-00-5480 91.99 INVOICE TOTAL: 91.99 * 1718099052-0217 02/28/17 01 02/01-02/28 872 PRAIRIE CROSS 52-520-54-00-5480 169.85 INVOICE TOTAL: 169.85 * 2019099044-0217 03/08/17 01 01/18-02/15 BRIDGE ST TANK 51-510-54-00-5480 120.55 INVOICE TOTAL: 120.55 * 2668047007-0217 02/28/17 01 01/30-02/28 1908 RAINTREE 51-510-54-00-5480 261.03 INVOICE TOTAL: 261.03 * CHECK TOTAL: 755.62 524486 COMED COMMONWEALTH EDISON 2947052031-0217 03/03/17 01 02/01-03/17 RIVER & RT47 15-155-54-00-5482 420.17 INVOICE TOTAL: 420.17 * CHECK TOTAL: 420.17 524487 COMED COMMONWEALTH EDISON 2961017043-0217 02/28/17 01 01/30-02/28 PRESTWICK LIFT 52-520-54-00-5480 109.77 INVOICE TOTAL: 109.77 * 3119142025-0217 03/08/17 01 01/31-03/02 VAN EMMON LOT 01-410-54-00-5482 18.92 INVOICE TOTAL: 18.92 * 4085080033-0217 03/03/17 01 02/01-03/03 1991 CANNONBALL TR 51-510-54-00-5480 293.22 INVOICE TOTAL: 293.22 * 4449087016-0217 03/08/17 01 01/03-03/01 MISC LIFT STATIONS 52-520-54-00-5480 1,636.92 INVOICE TOTAL: 1,636.92 *Page 13 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524487 COMED COMMONWEALTH EDISON 4475093053-0217 03/03/17 01 02/01-03/03 610 TOWER 51-510-54-00-5480 409.86 INVOICE TOTAL: 409.86 * CHECK TOTAL: 2,468.69 524488 COMED COMMONWEALTH EDISON 6819027011-0217 03/07/17 01 01/03-03/03 PR BUILDINGS 79-795-54-00-5480 470.29 INVOICE TOTAL: 470.29 * CHECK TOTAL: 470.29 524489 COMED COMMONWEALTH EDISON 7982120022-0217 03/01/17 01 02-24-03/01 609 N BRIDGE ST 01-110-54-00-5480 5.84 INVOICE TOTAL: 5.84 * CHECK TOTAL: 5.84 524490 CONSTELL CONSTELLATION NEW ENERGY 0038208222 03/03/17 01 01/31-02/28 610 TOWER WELLS 51-510-54-00-5480 4,263.24 INVOICE TOTAL: 4,263.24 * 0038272565 03/07/17 01 02/01-03/01 2224 TREMONT 51-510-54-00-5480 4,566.04 INVOICE TOTAL: 4,566.04 * 0038272612 03/07/17 01 01/30-03/02 2921 BRISTOL RIDGE 51-510-54-00-5480 3,499.30 INVOICE TOTAL: 3,499.30 * 0038345086 03/10/17 01 02/03-03/06 1 W ALLEY 51-510-54-00-5480 68.96 INVOICE TOTAL: 68.96 * CHECK TOTAL: 12,397.54Page 14 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524491 CPRCOUNT DALE PENN JR. 2017-0003 03/01/17 01 CPR/AED COURSE INSTRUCTION 01-210-54-00-5412 910.00 INVOICE TOTAL: 910.00 * CHECK TOTAL: 910.00 524492 DEARNATI DEARBORN NATIONAL 031017 03/10/17 01 APRIL 2017 LIFE INS 01-110-52-00-5222 63.84 02 APRIL 2017 LIFE INS 01-110-52-00-5236 9.28 03 APRIL 2017 LIFE INS 01-120-52-00-5222 27.84 04 APRIL 2017 LIFE INS 01-210-52-00-5222 550.20 05 APRIL 2017 LIFE INS 01-220-52-00-5222 34.66 06 APRIL 2017 LIFE INS 01-410-52-00-5222 135.90 07 APRIL 2017 LIFE INS 79-790-52-00-5222 78.17 08 APRIL 2017 LIFE INS 79-795-52-00-5222 74.12 09 APRIL 2017 LIFE INS 51-510-52-00-5222 79.29 10 APRIL 2017 LIFE INS 52-520-52-00-5222 74.13 11 APRIL 2017 LIFE INS 82-820-52-00-5222 33.60 INVOICE TOTAL: 1,161.03 * CHECK TOTAL: 1,161.03 524493 DYNEGY DYNEGY ENERGY SERVICES 102389317021 02/24/17 01 01/24-02/21 421 POPLAR 15-155-54-00-5482 4,985.05 INVOICE TOTAL: 4,985.05 * 102389417031 03/06/17 01 02/02-03/01 COUNTRYSIDE PKWY 15-155-54-00-5482 122.20 02 02/02-03/01 COUNTRYSIDE PKWY 01-410-54-00-5482 12.66 INVOICE TOTAL: 134.86 * CHECK TOTAL: 5,119.91 524494 EEI ENGINEERING ENTERPRISES, INC.Page 15 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524494 EEI ENGINEERING ENTERPRISES, INC. 61433-14 02/21/17 01 IL RT47 STREETLIGHTS AND 23-230-60-00-6048 1,407.42 02 STREETSCAPE ** COMMENT ** INVOICE TOTAL: 1,407.42 * 61434-9 02/21/17 01 MILL STREET LAFO 23-230-60-00-6025 795.85 INVOICE TOTAL: 795.85 * 61440 02/21/17 01 GAME FARM/SOMONAUK IMPROVEMENT 23-230-60-00-6073 1,471.75 INVOICE TOTAL: 1,471.75 * 61441 02/21/17 01 STAGECOACH CROSSING 01-640-54-00-5465 64.50 INVOICE TOTAL: 64.50 * 61442 02/21/17 01 WINDETT RIDGE 01-640-54-00-5465 185.00 INVOICE TOTAL: 185.00 * 61443 02/21/17 01 UTILITY PERMIT REVIEWS 01-640-54-00-5465 770.00 INVOICE TOTAL: 770.00 * 61444 02/21/17 01 GRANDE RESERVE - AVANTI 01-640-54-00-5465 7,574.25 INVOICE TOTAL: 7,574.25 * 61445 02/21/17 01 PRESTWICK 01-640-54-00-5465 1,190.00 INVOICE TOTAL: 1,190.00 * 61446 02/21/17 01 BLACKBERRY WOODS 01-640-54-00-5465 411.25 INVOICE TOTAL: 411.25 * 61447 02/21/17 01 CALEDONIA 01-640-54-00-5465 1,400.25 INVOICE TOTAL: 1,400.25 * 61448 02/21/17 01 BRISTOL BAY, UNIT 3 01-640-54-00-5465 389.50 INVOICE TOTAL: 389.50 * 61449 02/21/17 01 WATER ATLAS MAP UPDATES 01-640-54-00-5465 4,102.00 INVOICE TOTAL: 4,102.00 *Page 16 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524494 EEI ENGINEERING ENTERPRISES, INC. 61450 02/21/17 01 HEARTLAND MEADOWS 90-064-64-00-0111 185.00 INVOICE TOTAL: 185.00 * 61451 02/21/17 01 WESTBURY VILLAGE 01-640-54-00-5465 490.50 INVOICE TOTAL: 490.50 * 61452 02/21/17 01 IL RT71 SANITARY SEWER & 51-510-60-00-6066 70.87 02 WATER MAIN REPLACEMENT ** COMMENT ** 03 IL RT71 SANITARY SEWER & 52-520-60-00-6066 16.63 04 WATER MAIN REPLACEMENT ** COMMENT ** INVOICE TOTAL: 87.50 * 61453 02/21/17 01 RAINTREE VILLAGE UNITS 4,5 & 6 01-640-54-00-5465 309.00 INVOICE TOTAL: 309.00 * 61454 02/21/17 01 MISC. GIS MAPPING 01-640-54-00-5465 227.50 INVOICE TOTAL: 227.50 * 61455 02/21/17 01 SUNFLOWER ESTATES & GREEN 23-230-60-00-6018 156.16 02 BRIAR NATURALIZATION BASIN ** COMMENT ** 03 CONVERSION ** COMMENT ** 04 SUNFLOWER ESTATES & GREEN 23-230-60-00-6018 331.84 05 BRAIR NATURALIZATION BASIN ** COMMENT ** 06 CONVERSION ** COMMENT ** INVOICE TOTAL: 488.00 * 61456 02/21/17 01 US RT34 IMPROVEMENTS 01-640-54-00-5465 1,217.00 INVOICE TOTAL: 1,217.00 * 61457 02/21/17 01 BRISTOL BAY 65 PARK 72-720-60-00-6043 282.75 02 IMPROVEMENT ** COMMENT ** INVOICE TOTAL: 282.75 * 61458 02/21/17 01 ROB ROY DRAINAGE DISTRICT 01-640-54-00-5465 171.50 INVOICE TOTAL: 171.50 *Page 17 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524494 EEI ENGINEERING ENTERPRISES, INC. 61459 02/21/17 01 WATER WORKS SYSTEM MASTER PLAN 51-510-54-00-5465 10,560.75 INVOICE TOTAL: 10,560.75 * 61460 02/21/17 01 COUNTRYSIDE STREET AND WATER 51-510-60-00-6082 1,009.98 02 MAIN IMPROVEMENTS ** COMMENT ** 03 COUNTRYSIDE STREET AND WATER 23-230-60-00-6082 619.02 04 MAIN IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 1,629.00 * 61461 02/21/17 01 FOUNTAINVIEW SUBDIVISION 90-083-83-00-0111 699.25 INVOICE TOTAL: 699.25 * 61462 02/21/17 01 2016 ROAD PROGRAM 23-230-60-00-6025 200.50 INVOICE TOTAL: 200.50 * 61463 02/21/17 01 GC HOUSING DEVELOPMENT 90-089-89-00-0111 2,041.00 INVOICE TOTAL: 2,041.00 * 61464 02/21/17 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-5465 1,900.00 INVOICE TOTAL: 1,900.00 * 61465 02/21/17 01 872 GREENFIELD TURN 01-640-54-00-5465 738.50 INVOICE TOTAL: 738.50 * 61466 02/21/17 01 LINCOLN PRAIRIE - POTENTIAL 01-640-54-00-5465 45.00 02 SITE DEVELOPMENT ** COMMENT ** INVOICE TOTAL: 45.00 * 61467 02/21/17 01 CENTER PKWY/COUNTRYSIDE LAFO 23-230-60-00-6025 10,844.70 INVOICE TOTAL: 10,844.70 * 61469 02/21/17 01 NPDES MS4 2016 ANNUAL REPORT 01-640-54-00-5465 1,341.00 02 AND PERMIT UPDATE ** COMMENT ** INVOICE TOTAL: 1,341.00 *Page 18 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524495 EEI ENGINEERING ENTERPRISES, INC. 61470 02/21/17 01 MARIN BROS. ADDITION-SITE PLAN 90-063-63-00-0111 483.75 INVOICE TOTAL: 483.75 * 61471 02/21/17 01 2017 ROAD PROGRAM 23-230-60-00-6025 7,846.56 INVOICE TOTAL: 7,846.56 * 61472 02/21/17 01 WRIGLEY ACCESS DR & RT47 23-230-60-00-6009 462.50 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 462.50 * 61473 02/21/17 01 WELL #3 REHABILITATION 51-510-60-00-6022 323.75 INVOICE TOTAL: 323.75 * 61474 02/21/17 01 FY 2018 BUDGET 01-640-54-00-5465 185.00 INVOICE TOTAL: 185.00 * 61475 02/21/17 01 BLACKBERRY WOODS-PHASE B 23-230-60-00-6014 512.75 INVOICE TOTAL: 512.75 * 61476 02/21/17 01 CEDARHURST LIVING 90-101-00-00-0111 1,779.75 INVOICE TOTAL: 1,779.75 * 61477 02/21/17 01 WEST WASHINGTON STREET WATER 51-510-60-00-6025 11,784.00 02 MAIN REPLACEMENT ** COMMENT ** INVOICE TOTAL: 11,784.00 * 61478 02/21/17 01 2017 SANITARY SEWER LINING 52-520-60-00-6025 6,160.00 INVOICE TOTAL: 6,160.00 * 61479 02/21/17 01 SPECIAL CENSUS 01-640-54-00-5465 130.00 INVOICE TOTAL: 130.00 *Page 19 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524495 EEI ENGINEERING ENTERPRISES, INC. 61480 02/21/17 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-5465 525.25 INVOICE TOTAL: 525.25 * 61481 02/21/17 01 KENDALL CROSSING-LOT 3 90-102-00-00-0111 3,154.25 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 3,154.25 * CHECK TOTAL: 86,567.78 524496 FEDEX FEDEX 5-716-38030 02/22/17 01 IMPERIAL TIF DOCUMENTS REVIEW 88-880-54-00-5462 26.62 INVOICE TOTAL: 26.62 * CHECK TOTAL: 26.62 524497 FLEEPRID FLEETPRIDE 83420131 03/07/17 01 FILTERS, FUEL ELEMENT 52-520-56-00-5628 200.89 INVOICE TOTAL: 200.89 * CHECK TOTAL: 200.89 524498 FLEET FLEET SAFETY SUPPLY 67457 03/13/17 01 LEDS 52-520-56-00-5628 552.65 INVOICE TOTAL: 552.65 * CHECK TOTAL: 552.65 524499 FOXVALLE FOX VALLEY TROPHY & AWARDS 33995 03/15/17 01 BASKETBALL MEDALS 79-795-56-00-5606 14.35 INVOICE TOTAL: 14.35 * CHECK TOTAL: 14.35Page 20 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524500 FOXVALSA FOX VALLEY SANDBLASTING 32148 03/03/17 01 SANDBLAST & RECOAT TOOL TRAY 52-520-54-00-5490 225.00 INVOICE TOTAL: 225.00 * CHECK TOTAL: 225.00 524501 FRIEDERG GREG FRIEDERS 030417 03/04/17 01 REFEREE 79-795-54-00-5462 175.00 INVOICE TOTAL: 175.00 * 031117 03/11/17 01 REFEREE 79-795-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 250.00 524502 HRGREEN HR GREEN 109905 02/10/17 01 DOWNTOWN PARKING LOT STUDY 88-880-60-00-6000 3,300.00 INVOICE TOTAL: 3,300.00 * CHECK TOTAL: 3,300.00 524503 ILPD4811 ILLINOIS STATE POLICE 022817 02/28/17 01 BACKGROUND CHECKS 01-110-54-00-5462 54.00 INVOICE TOTAL: 54.00 * CHECK TOTAL: 54.00 524504 ILPDSEX ILLINOIS STATE POLICE SOR FUND-BRADFORD 17 03/02/17 01 SEX OFFENDER REGISTRATION FUND 01-000-24-00-2437 30.00 INVOICE TOTAL: 30.00 * SOR FUND-HITTLE 17 03/02/17 01 SEX OFFENDER REGISTRATION FUND 01-000-24-00-2437 30.00 INVOICE TOTAL: 30.00 *Page 21 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524504 ILPDSEX ILLINOIS STATE POLICE SOR FUND-KOWSKY 17 03/02/17 01 SEX OFFENDER REGISTRATION FUND 01-000-24-00-2437 30.00 INVOICE TOTAL: 30.00 * SOR FUND-LOBDELL 17 03/02/17 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-2437 5.00 02 FUND ** COMMENT ** INVOICE TOTAL: 5.00 * SOR FUND-MOEHLENKAMP 03/02/17 01 SEX OFFENDER REGISTRATION FUND 01-000-24-00-2437 30.00 INVOICE TOTAL: 30.00 * SOR FUND-MORENO 17 03/02/17 01 VIOLENT OFFENDERS REGISTRATION 01-000-24-00-2437 5.00 02 FUND ** COMMENT ** INVOICE TOTAL: 5.00 * CHECK TOTAL: 130.00 524505 IMPERINV IMPERIAL INVESTMENTS JAN 2017 REBATE 03/10/17 01 JAN 2017 BUSINESS DIST REBATE 01-000-24-00-2488 2,227.19 INVOICE TOTAL: 2,227.19 * CHECK TOTAL: 2,227.19 524506 IMS APEX INDUSTRIAL AUTOMATION LLC 1126556 01/06/17 01 MARLEY 52-520-56-00-5613 164.32 INVOICE TOTAL: 164.32 * CHECK TOTAL: 164.32 524507 INFRASOL INFRASTRUCTURE SOLUTIONS, INC. YRK-170216 02/16/17 01 CONNECTION SEAL 52-520-54-00-5495 3,000.00 INVOICE TOTAL: 3,000.00 * CHECK TOTAL: 3,000.00Page 22 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524508 INGEMUNS INGEMUNSON LAW OFFICES LTD 4000 03/01/17 01 FEB 6 & 22 ADMIN HEARINGS 01-210-54-00-5467 300.00 INVOICE TOTAL: 300.00 * CHECK TOTAL: 300.00 524509 JIMSTRCK JIM'S TRUCK INSPECTION LLC 164836 01/09/17 01 TRUCK INSPECTION 79-790-54-00-5495 31.00 INVOICE TOTAL: 31.00 * CHECK TOTAL: 31.00 524510 JOHNSOIL JOHNSON OIL COMPANY IL 1633790 03/01/17 01 FEB 2017 GASOLINE 01-210-56-00-5695 18.76 INVOICE TOTAL: 18.76 * CHECK TOTAL: 18.76 524511 KCSHERIF KENDALL CO. SHERIFF'S OFFICE FEB 2017-DUPAGE 03/17/17 01 DUPAGE COUNTY FTA BOND FEE 01-000-24-00-2412 70.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 70.00 * CHECK TOTAL: 70.00 524512 KENDCROS KENDALL CROSSING, LLC AMU REBATE 02/17 03/13/17 01 NCG 2017 AMUSEMENT TAX REBATE 01-640-54-00-5439 3,667.02 INVOICE TOTAL: 3,667.02 * BD REBATE 01/17 03/10/17 01 JAN 2017 BUSINESS DIST REBATE 01-000-24-00-2487 1,258.63 INVOICE TOTAL: 1,258.63 * CHECK TOTAL: 4,925.65Page 23 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524513 KONICA KONICA MINOLTA 29978769 03/12/17 01 03/01-04/01 COPIER LEASE 01-110-54-00-5485 175.19 02 03/01-04/01 COPIER LEASE 01-120-54-00-5485 140.15 03 03/01-04/01 COPIER LEASE 01-220-54-00-5485 260.98 04 03/01-04/01 COPIER LEASE 01-210-54-00-5485 366.84 05 03/01-04/01 COPIER LEASE 01-410-54-00-5485 35.29 06 03/01-04/01 COPIER LEASE 51-510-54-00-5485 35.29 07 03/01-04/01 COPIER LEASE 52-520-54-00-5485 35.29 08 03/01-04/01 COPIER LEASE 79-790-54-00-5485 130.49 09 03/01-04/01 COPIER LEASE 79-795-54-00-5485 130.48 INVOICE TOTAL: 1,310.00 * CHECK TOTAL: 1,310.00 524514 KWIATKOJ JOESEPH KWIATKOWSKI 030417 03/04/17 01 REFEREE 79-795-54-00-5462 125.00 INVOICE TOTAL: 125.00 * 031117 03/11/17 01 REFEREE 79-795-54-00-5462 175.00 INVOICE TOTAL: 175.00 * CHECK TOTAL: 300.00 524515 LENNAR LENNAR CHICAGO, INC. FY2017 03/02/17 01 FY2017 RAINTREE OFF-SITE 52-520-75-00-7500 33,871.74 02 SANITARY REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 33,871.74 * CHECK TOTAL: 33,871.74 524516 MEADE MEADE ELECTRIC COMPANY, INC. 676682 02/22/17 01 IL126 & IL71 TRAFFIC SIGNAL 01-410-54-00-5435 443.79Page 24 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524516 MEADE MEADE ELECTRIC COMPANY, INC. 676682 02/22/17 02 REPAIR ** COMMENT ** INVOICE TOTAL: 443.79 * CHECK TOTAL: 443.79 524517 MENLAND MENARDS - YORKVILLE 72433 02/27/17 01 CUT-OFF WHEELS, DUCT SEALING 51-510-56-00-5620 51.02 02 COMPOUND, CORDLESS ROTARY ** COMMENT ** 03 TOOL, TOOL BOX ** COMMENT ** INVOICE TOTAL: 51.02 * 72502 02/28/17 01 PAPER PLATES, KLEENEX 01-210-56-00-5610 12.60 INVOICE TOTAL: 12.60 * 72503 02/28/17 01 TARP, PAINT TRAY, ROLLERS, 51-510-56-00-5638 41.71 02 LIGHTER FLUID, PAINT ** COMMENT ** INVOICE TOTAL: 41.71 * 72578 03/01/17 01 RUBBER RUNNER 52-520-56-00-5620 39.92 INVOICE TOTAL: 39.92 * CHECK TOTAL: 145.25 524518 MENLAND MENARDS - YORKVILLE 72598 03/01/17 01 PAINT 79-790-56-00-5620 89.97 INVOICE TOTAL: 89.97 * CHECK TOTAL: 89.97 524519 MENLAND MENARDS - YORKVILLE 72602 03/01/17 01 PAINT BRUSH 51-510-56-00-5638 14.47 INVOICE TOTAL: 14.47 *Page 25 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524519 MENLAND MENARDS - YORKVILLE 72662 03/02/17 01 PVC PLUG, CONTRACTR BAGS 51-510-56-00-5638 10.66 INVOICE TOTAL: 10.66 * CHECK TOTAL: 25.13 524520 MOSERR ROBERT MOSER 030417 03/04/17 01 REFEREE 79-795-54-00-5462 125.00 INVOICE TOTAL: 125.00 * CHECK TOTAL: 125.00 524521 NEOPOST NEOFUNDS BY NEOPOST 032017 03/20/17 01 REFILL POSTAGE MACHINE 01-000-14-00-1410 500.00 INVOICE TOTAL: 500.00 * CHECK TOTAL: 500.00 524522 NICOR NICOR GAS 00-41-22-8748 4-0217 03/03/17 01 02/01-03/03 1107 PRAIRIE LN 01-110-54-00-5480 35.36 INVOICE TOTAL: 35.36 * 15-41-50-1000 6-0217 03/06/17 01 01/31-03/03 804 GAME FARM RD 01-110-54-00-5480 369.23 INVOICE TOTAL: 369.23 * 15-64-61-3532 5-0217 03/06/17 01 02/02-03/06 1991 CANNONBALL TR 01-110-54-00-5480 28.65 INVOICE TOTAL: 28.65 * 20-52-56-2042 1-0217 03/01/17 01 01/31-03/01 420 FAIRHAVEN 01-110-54-00-5480 80.88 INVOICE TOTAL: 80.88 * 23-45-91-4862 5-0217 03/06/17 01 02/02-03/06 101 BRUELL ST 01-110-54-00-5480 87.21 INVOICE TOTAL: 87.21 *Page 26 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524522 NICOR NICOR GAS 46-49-47-6727 1-0217 03/09/17 01 02/07-03/09 1975 BRIDGE 01-110-54-00-5480 82.57 INVOICE TOTAL: 82.57 * 61-60-41-1000 9-0217 03/07/17 01 02/01-03/06 610 TOWER LN 01-110-54-00-5480 617.37 INVOICE TOTAL: 617.37 * 62-37-86-4779 6-0217 03/09/17 01 02/07-03/09 185 WOLF ST 01-110-54-00-5480 201.64 INVOICE TOTAL: 201.64 * 66-70-44-6942 9-0217 03/09/17 01 02/07-03/09 1908 RAINTREE 01-110-54-00-5480 81.92 INVOICE TOTAL: 81.92 * 80-56-05-1157 0-0217 03/09/17 01 02/07-03/09 2512 ROSEMONT 01-110-54-00-5480 36.02 INVOICE TOTAL: 36.02 * 83-80-00-1000 7-0217 03/07/17 01 02/01-03/06 610 TOWER UNIT B 01-110-54-00-5480 204.83 INVOICE TOTAL: 204.83 * 91-85-68-4012 8-0217 03/06/17 01 01/31-03/03 902 GAME FARM RD 82-820-54-00-5480 1,227.65 INVOICE TOTAL: 1,227.65 * CHECK TOTAL: 3,053.33 524523 OHERRONO RAY O'HERRON COMPANY 1664676-IN 11/17/16 01 VORTEX FOR KOLOWSKI 01-210-56-00-5690 661.89 INVOICE TOTAL: 661.89 * 1665022-IN 11/18/16 01 BODY ARMOR FOR HELLAND 01-210-56-00-5690 662.64 INVOICE TOTAL: 662.64 * CHECK TOTAL: 1,324.53D000449 ORRK KATHLEEN FIELD ORR & ASSOC.Page 27 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000449 ORRK KATHLEEN FIELD ORR & ASSOC. 15212 03/06/17 01 CEDARHURST LEGAL MATTERS 90-101-00-00-0011 1,167.50 02 MISC CITY LEGAL MATTERS 01-640-54-00-5456 5,647.75 03 BRISTOL BAY LEGAL MATTERS 01-640-54-00-5456 487.50 04 CALEDONIA LEGAL MATTERS 01-640-54-00-5456 234.00 05 COUNTRYSIDE TIF LEGAL MATTERS 87-870-54-00-5462 195.00 06 DOWNTOWN TIF LEGAL MATTERS 88-880-54-00-5466 3,617.25 07 KENDALL MARKETPLACE LEGAL 01-640-54-00-5456 117.00 08 MATTERS ** COMMENT ** 09 MEETINGS 01-640-54-00-5456 500.00 INVOICE TOTAL: 11,966.00 * DIRECT DEPOSIT TOTAL: 11,966.00 524524 PARADISE PARADISE CAR WASH 223419 03/01/17 01 FEB 2017 CAR WASHES 01-210-54-00-5495 8.00 INVOICE TOTAL: 8.00 * CHECK TOTAL: 8.00 524525 R0001246 KAY GAYLORD 030717 03/07/17 01 REFUND OVERPAYMENT FOR UB 01-000-13-00-1371 52.63 02 ACCT#0105160800-03 ** COMMENT ** INVOICE TOTAL: 52.63 * CHECK TOTAL: 52.63 524526 R0001818 PATRICK & PAUL 030217 03/02/17 01 REFUND OVERPAYMENT FOR UTILITY 01-000-13-00-1371 80.41 02 ACCT #0102591002-02 ** COMMENT ** INVOICE TOTAL: 80.41 * CHECK TOTAL: 80.41Page 28 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524527 R0001819 DONALD JANUSEK 030817 03/08/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 20.36 02 BILL FOR ACCT#0102610470-02 ** COMMENT ** INVOICE TOTAL: 20.36 * CHECK TOTAL: 20.36 524528 R0001820 KEN ARNEY 030717 03/07/17 01 REFUND OVERPAYMENT ON UB 01-000-13-00-1371 110.04 02 ACCT#0102600690-01 ** COMMENT ** INVOICE TOTAL: 110.04 * CHECK TOTAL: 110.04 524529 RIETZR ROBERT L. RIETZ JR. 031117 03/11/17 01 REFEREE 79-795-54-00-5462 175.00 INVOICE TOTAL: 175.00 * CHECK TOTAL: 175.00 524530 RIVRVIEW RIVERVIEW FORD FOCS384023 03/14/17 01 REPLACED TENSIONER 01-410-54-00-5490 285.07 INVOICE TOTAL: 285.07 * CHECK TOTAL: 285.07 524531 RJONEIL R.J. O'NEIL, INC. 00105112 03/08/17 01 INSTALL DAMPER ON GRANDE 51-510-54-00-5495 1,473.73 02 RESERVE WATER TREATMENT PLANT ** COMMENT ** INVOICE TOTAL: 1,473.73 * CHECK TOTAL: 1,473.73Page 29 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524532 ROGGENBT TOBIN L. ROGGENBUCK 030417 03/04/17 01 REFEREE 79-795-54-00-5462 175.00 INVOICE TOTAL: 175.00 * 031117 03/11/17 01 REFEREE 79-795-54-00-5462 125.00 INVOICE TOTAL: 125.00 * CHECK TOTAL: 300.00 524533 SAFESUPP EMERGENT SAFETY SUPPLY 1902623388 03/06/17 01 GLOVES 52-520-56-00-5620 107.92 INVOICE TOTAL: 107.92 * CHECK TOTAL: 107.92 524534 SCHAEFEB BRIAN SCHAEFER 031117 03/11/17 01 REFEREE 79-795-54-00-5462 125.00 INVOICE TOTAL: 125.00 * CHECK TOTAL: 125.00 524535 SCODROP PETER SCODRO 030717 03/07/17 01 LOCAL 150 TRAINING MEAL 51-510-54-00-5415 22.75 02 REIMBURSEMENT FOR 3 PEOPLE ** COMMENT ** INVOICE TOTAL: 22.75 * 031317 03/13/17 01 LOCAL 150 TRAINING MILEAGE 51-510-54-00-5415 43.98 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 43.98 * CHECK TOTAL: 66.73 524536 SOURCONE SOURCE ONE OFFICE PRODUCTSPage 30 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524536 SOURCONE SOURCE ONE OFFICE PRODUCTS 416344 03/01/17 01 STAPLES, PAPER CLIPS, 52-520-56-00-5610 200.17 02 MARKERS, TAPE, LEGAL PADS, ** COMMENT ** 03 PENS ** COMMENT ** INVOICE TOTAL: 200.17 * 416344-00 03/03/17 01 CREDIT FOR TAX CHARGED 52-520-56-00-5610 -13.97 INVOICE TOTAL: -13.97 * CHECK TOTAL: 186.20 524537 SPEEDWAY SPEEDWAY 1001542438-0317 03/13/17 01 FEBRUARY 2017 GASOLINE 79-790-56-00-5695 811.27 02 FEBRUARY 2017 GASOLINE 79-795-56-00-5695 142.23 03 FEBRUARY 2017 GASOLINE 01-210-56-00-5695 3,573.09 04 FEBRUARY 2017 GASOLINE 51-510-56-00-5695 490.47 05 FEBRUARY 2017 GASOLINE 52-520-56-00-5695 490.47 06 FEBRUARY 2017 GASOLINE 01-410-56-00-5695 490.47 07 FEBRUARY 2017 GASOLINE 01-220-56-00-5695 93.68 INVOICE TOTAL: 6,091.68 * CHECK TOTAL: 6,091.68 524538 SUBURLAB SUBURBAN LABORATORIES INC. 142693 02/28/17 01 COLIFORM 51-510-54-00-5429 1,135.00 INVOICE TOTAL: 1,135.00 * CHECK TOTAL: 1,135.00 524539 SZWEDAW WALTER SZWEDA 031117 03/11/17 01 REFEREE 79-795-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00Page 31 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524540 TRAFFIC TRAFFIC CONTROL CORPORATION 96969 10/07/16 01 GREEN LED BALLS 01-410-54-00-5435 100.00 INVOICE TOTAL: 100.00 * 97170 03/14/17 01 NIPPLES 01-410-54-00-5435 480.00 INVOICE TOTAL: 480.00 * CHECK TOTAL: 580.00 524541 TREASURE TREASURER STATE OF ILLINOIS FUND 527-BRADFORD 17 03/02/17 01 SEX OFFENDER MANAGEMENT BOARD 01-000-24-00-2437 5.00 02 FUND ** COMMENT ** INVOICE TOTAL: 5.00 * FUND 527-HITTLE 17 03/02/17 01 SEX OFFENDER MANAGEMENT BOARD 01-000-24-00-2437 5.00 02 FUND ** COMMENT ** INVOICE TOTAL: 5.00 * FUND 527-KOWSKY 17 03/02/17 01 SEX OFFENDER MANAGEMENT BOARD 01-000-24-00-2437 5.00 02 FUND ** COMMENT ** INVOICE TOTAL: 5.00 * FUND 527-MOEHLENKAMP 03/02/17 01 SEX OFFENDER MANAGEMENT BOARD 01-000-24-00-2437 5.00 02 FUND ** COMMENT ** INVOICE TOTAL: 5.00 * CHECK TOTAL: 20.00 524542 UPS5361 DDEDC #3, INC 030917 03/09/17 01 1 PKG TO KFO 01-110-54-00-5452 30.92 INVOICE TOTAL: 30.92 * CHECK TOTAL: 30.92Page 32 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524543 VITOSH CHRISTINE M. VITOSH CMV 1842 03/07/17 01 2/14 CEDARHURST PUBLIC HEARING 90-101-00-00-0011 158.20 INVOICE TOTAL: 158.20 * CMV 1843 03/07/17 01 02/8 CEDARHURST PUBLIC HEARING 90-101-00-00-0011 249.88 INVOICE TOTAL: 249.88 * CHECK TOTAL: 408.08D000450 WEBERR ROBERT WEBER 030617 03/06/17 01 LOCAL 150 TRAINING MILEAGE 01-410-54-00-5415 219.89 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 219.89 * 030917 03/09/17 01 LOCAL 150 TRAINING MEAL 01-410-54-00-5415 28.25 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 28.25 * DIRECT DEPOSIT TOTAL: 248.14 524544 WEEKSB WILLIAM WEEKS 030417 03/04/17 01 REFEREE 79-795-54-00-5462 125.00 INVOICE TOTAL: 125.00 * 030417-2 03/04/17 01 REFEREE 79-795-54-00-5462 50.00 INVOICE TOTAL: 50.00 * CHECK TOTAL: 175.00 524545 WELDSTAR WELDSTAR 01577526 02/24/17 01 GAS STEEL CYLINDER 01-410-54-00-5485 7.75 INVOICE TOTAL: 7.75 * CHECK TOTAL: 7.75Page 33 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524546 WILLIAMT TY WILLIAMS 031117 03/11/17 01 REFEREE 79-795-54-00-5462 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 524547 WILLMAN WILLMAN & GROESCH GENERAL 3240 02/11/17 01 REMOVE AND REPLACE DOOR 52-520-54-00-5495 5,374.00 INVOICE TOTAL: 5,374.00 * CHECK TOTAL: 5,374.00 524548 WIREWIZ WIRE WIZARD OF ILLINOIS, INC 26468 03/02/17 01 APR 2017 ALARM MONITORING 52-520-54-00-5462 46.00 02 MAY-JUNE 2017 ALARM MONITORING 52-000-14-00-1400 92.00 INVOICE TOTAL: 138.00 * CHECK TOTAL: 138.00 524549 WOODHOUR RICHARD WOODHOUSE 030417 03/04/17 01 REFEREE 79-795-54-00-5462 100.00 INVOICE TOTAL: 100.00 * 031117 03/11/17 01 REFEREE 79-795-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 175.00 524550 WORDLAWT TERRANCE WORDLAW 030417 03/04/17 01 REFEREE 79-795-54-00-5462 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00Page 34 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/21/17 UNITED CITY OF YORKVILLE TIME: 09:56:25 CHECK REGISTERID: AP211001.W0W INVOICES DUE ON/BEFORE 03/28/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524551 YBSD YORKVILLE BRISTOL 0551-013287275 02/28/17 01 FEB 2017 TRANSPORT & TIPPING 51-510-54-00-5445 8,070.75 INVOICE TOTAL: 8,070.75 * CHECK TOTAL: 8,070.75 524552 YOUNGM MARLYS J. YOUNG 012617 03/14/17 01 PLAN COUNCIL MEEETING MINUTES 90-101-00-00-0011 19.25 INVOICE TOTAL: 19.25 * 020817 02/27/17 01 2/8/17 PLANNING & ZONING 01-110-54-00-5462 2.59 02 COMMISSION MEETING MINUTES ** COMMENT ** 03 DOVER DEVELOPMENT/CEDARHURST 90-101-00-00-0011 49.16 INVOICE TOTAL: 51.75 * 021517 03/05/17 01 02/15/17 ADMIN MEETING MINUTES 01-110-54-00-5462 43.00 INVOICE TOTAL: 43.00 * 022117 03/12/17 01 02/21/17 PW COMMITTEE MEETING 01-110-54-00-5462 60.00 02 MINUTES ** COMMENT ** INVOICE TOTAL: 60.00 * CHECK TOTAL: 174.00 TOTAL CHECKS PAID: 337,195.69 TOTAL DIRECT DEPOSITS PAID: 12,268.54 TOTAL AMOUNT PAID: 349,464.23Page 35 of 40    01-110  ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/03/17 UNITED CITY OF YORKVILLE TIME: 07:16:50 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/13/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523135 R0001817 KELLI & SEAN MASTEN 20160738-BUILD 03/02/17 01 2463 FAIRFAX BUILD PROGRAM 23-000-24-00-2445 2,755.60 02 2463 FAIRFAX BUILD PROGRAM 25-000-24-21-2445 900.00 03 2463 FAIRFAX BUILD PROGRAM 51-000-24-00-2445 1,600.00 INVOICE TOTAL: 5,255.60 * CHECK TOTAL: 5,255.60 TOTAL AMOUNT PAID: 5,255.60Page 36 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/17/17 UNITED CITY OF YORKVILLE PAGE: 1TIME: 08:29:01 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/17/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523136 ENCAP ENCAP, INC. 2770 03/13/17 01 ENGINEER'S PYMT ESTIMATE #2 01-000-24-00-2440 10,519.00 02 AND FINAL - RAINTREE VILLAGE ** COMMENT ** 03 UNITS 3, 4 & 5 TREE REMOVAL ** COMMENT ** 04 AND REPLACEMENT ** COMMENT ** INVOICE TOTAL: 10,519.00 * CHECK TOTAL: 10,519.00 TOTAL AMOUNT PAID: 10,519.00Page 37 of 40    01-110   ADMINISTRATION  12-112  SUNFLOWER SSA                        42-420  DEBT SERVICE      83-830  LIBRARY DEBT SERVICE  01-120  FINANCE        15-155  MOTOR FUEL TAX (MFT)    51-510  WATER OPERATIONS     84-840  LIBRARY CAPITAL 01-210  POLICE         23-216  MUNICIPAL BUILDING      52-520  SEWER OPERATIONS      87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL      72-720  LAND CASH       88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS     25-205  POLICE CAPITAL      79-790  PARKS DEPARTMENT      90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES   25-215  PUBLIC WORKS CAPITAL   79-795  RECREATION DEPT      95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA      25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS   DATE: 03/20/17 UNITED CITY OF YORKVILLE TIME: 08:21:55 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/20/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523137 R0001821 MARGARET LINNANE 20160807-BUILD 02/24/17 01 1538 SIENNA DR BUILD PROGRAM 23-000-24-00-2445 300.00 02 1538 SIENNA DR BUILD PROGRAM 25-000-24-21-2445 380.00 03 1538 SIENNA DR BUILD PROGRAM 51-000-24-00-2445 5,320.00 04 1538 SIENNA DR BUILD PROGRAM 72-000-24-00-2445 4,000.00 INVOICE TOTAL: 10,000.00 * CHECK TOTAL: 10,000.00 TOTAL AMOUNT PAID: 10,000.00Page 38 of 40 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION15,408.44$ -$ 15,408.44 1,661.03$ 1,134.81$ 18,204.28$ FINANCE8 864 97-8 864 97987 98684 3110 537 26$UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 10, 2017FINANCE8,864.97 - 8,864.97 987.98 684.31 10,537.26$ POLICE107,674.56 3,148.19 110,822.75 561.54 8,229.33 119,613.62$ COMMUNITY DEV.14,620.22 - 14,620.22 1,389.78 1,085.15 17,095.15$ STREETS13,401.36 - 13,401.36 1,444.66 987.55 15,833.57$ WATER14,512.56 1,393.70 15,906.26 1,714.68 1,161.09 18,782.03$ SEWER8,520.12 - 8,520.12 934.63 646.85 10,101.60$ PARKS16,845.73 - 16,845.73 1,815.98 1,245.61 19,907.32$ RECREATION13,515.96 - 13,515.96 1,161.68 998.45 15,676.09$ LIBRARY15,295.23 - 15,295.23 867.62 1,138.12 17,300.97$ TOTALS228,659.15$ 4,541.89$ 233,201.04$ 12,539.58$ 17,311.27$ 263,051.89$ TOTAL PAYROLL263,051.89$ Page 39 of 40 ACCOUNTS PAYABLE DATE City MasterCard Bill Register (Pages 1 - 6)03/25/2017 136,098.78 City Check Register (Pages 7 - 35)03/28/2017 349,464.23 SUB-TOTAL: $485,563.01 OTHER PAYABLES Manual Check #523135- Masten BUILD Check (Page 36)03/13/2017 5,255.60 Manual Check #523136 - Encap-Raintree Village Improvements (Page 37)03/17/2017 10,519.00 lhk i hk() UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, March 28, 2017 Manual Check #523137 - Linnane BUILD Check (Page 38)03/20/2017 10,000.00 SUB-TOTAL: $25,774.60 Bi - Weekly (Page 39)03/10/2017 263,051.89 SUB-TOTAL: $263,051.89 TOTAL DISBURSEMENTS:$774,389.50 PAYROLL Page 40 of 40 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #1 Tracking Number CC 2017-07 Proclamation for Poppy Days City Council – March 28, 2017 None Mayor Gary J. Golinski Name Department UNITED CITY OF YORKVILLE Proclamation Whereas, America is the land of freedom, preserved and protected willingly and freely by citizen soldiers; Whereas, millions who have answered the call to arms have died on the field of battle; Whereas, a nation of peace must be reminded of the price of war and the debt owed to those who have died in war; Whereas, the red poppy has been designated as a symbol of sacrifice of lives in all wars; Whereas, the America Legion Post 489 and America Legion Auxiliary Unit 489 have pledged to remind America annually of this debt through the distribution of the memorial flower, so that May 19 and 20, 2017 may serve as “Poppy Awareness Days”. Therefore, I, Gary J. Golinski, Mayor of the United City of Yorkville, do hereby proclaim “Poppy Awareness Days” in the United City of Yorkville, and request all citizens to observe these days by wearing a Poppy and making contributions for this worthy cause. Dated this 28th day of March, 2017, A.D. ____________________________ Gary J. Golinski, Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #2 Tracking Number CC 2017-08 Proclamation for National Service Day Recognition City Council – March 28, 2017 None Mayor Gary J. Golinski Name Department UNITED CITY OF YORKVILLE National Service Recognition Day Proclamation WHEREAS, service to others is a hallmark of the American character, and central to  how we meet our challenges; and    WHEREAS, national service expands economic opportunity by creating more  sustainable, resilient communities and providing education, career skills, and  leadership abilities for those who serve; and     WHEREAS, AmeriCorps and Senior Corps participants serve in more than 50,000  locations across the country, bolstering the civic, neighborhood, and faith‐based  organizations that are so vital to our economic and social well‐being; and     WHEREAS, national service participants increase the impact of the organizations they  serve, both through their direct service and by managing millions of additional  volunteers; and    WHEREAS, national service represents a unique public‐private partnership that  invests in community solutions and leverages non‐federal resources to strengthen  community impact and increase the return on taxpayer dollars; and    WHEREAS, national service participants demonstrate commitment, dedication, and  patriotism by making an intensive commitment to service, a commitment that remains  with them in their future endeavors; and     WHEREAS, the Corporation for National and Community Service shares a priority  with mayors nationwide to engage citizens, improve lives, and strengthen  communities; and is joining with the National League of Cities, Cities of Service, and  mayors across the country to recognize the impact of service for the Day of Recognition  for National Service on April 4, 2017.    THEREFORE, BE IT RESOLVED that I, Gary J. Golinski, Mayor of the United City of  Yorkville, do hereby proclaim April 4, 2017, as National Service Recognition Day,  and  encourage residents to recognize the positive impact of national service in our city; to  thank those who serve; and to find ways to give back to their communities.     Dated this 28th day of March, 2017, A.D.                        _______________________________                    Gary J. Golinski, Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #3 Tracking Number CC 2017-09 2017 Road to Better Roads Program City Council – March 28, 2017 Consideration of Award Recommendation of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2017 RTBR Program at 11:30 a.m., March 13, 2017. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2018 budget. The current bid is approximately $67,000 lower than the budgeted amount for construction. We will be taking bids in early April on the Kennedy Road and Center/Countryside Resurfacing projects. Once all bids are received, we will be making a recommendation for possible additional work. We anticipate making the recommendation at the April Public Works committee meeting. We recommend the acceptance of the bid and approval of award be made to the low bidder, D Construction, Co., 1488 S Broadway Street, Coal City, IL 60416 in the amount of $607,981.72. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: March 22, 2017 Subject: 2017 RTBR Program BID TABULATION 2017 MFT & LOCAL PROGRAM UNITED CITY OF YORKVILLE BID TABULATION ENGINEER'S ESTIMATE BIDS RECD 3/13/2017 52 Wheeler Road Sugar Grove, IL 60554 UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE 1 BITUMINOUS MATERIALS (TACK COAT)POUND 20,903 0.01$ 209.03$ 0.01$ 209.03$ 0.01$ 209.03$ 0.50$ 10,451.50$ 2 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 1,128 5.00 5,640.00$ 9.00 10,152.00$ 9.00 10,152.00$ 7.00$ 7,896.00$ 3 LEVELING BINDER (HAND METHOD), N50 TON 100 230.00 23,000.00$ 135.00 13,500.00$ 80.00 8,000.00$ 85.00$ 8,500.00$ 4 LEVELING BINDER (MACHINE METHOD), N50 TON 1,125 80.50 90,562.50$ 68.00 76,500.00$ 55.00 61,875.00$ 66.00$ 74,250.00$ 5 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 1,684 73.00 122,932.00$ 65.50 110,302.00$ 55.00 92,620.00$ 67.00$ 112,828.00$ 6 INCIDENTAL HOT MIX ASPHALT SURFACING TON 105 230.00 24,150.00$ 115.00 12,075.00$ 90.00 9,450.00$ 80.00$ 8,400.00$ 7 PCC DRIVEWAY REMOVAL SQ YD 30 20.00 600.00$ 8.00 240.00$ 20.00 600.00$ 15.00$ 450.00$ 8 PCC DRIVEWAY REPLACEMENT, 6"SQ YD 30 90.00 2,700.00$ 72.00 2,160.00$ 66.00 1,980.00$ 65.00$ 1,950.00$ 9 PCC SIDEWALK REMOVAL SQ FT 1,320 2.50 3,300.00$ 1.00 1,320.00$ 2.00 2,640.00$ 3.00$ 3,960.00$ 10 PCC SIDEWALK, 5"SQ FT 1,320 9.50 12,540.00$ 7.50 9,900.00$ 6.50 8,580.00$ 8.00$ 10,560.00$ 11 DETECTABLE WARNINGS SQ FT 244 26.00 6,344.00$ 22.00 5,368.00$ 25.00 6,100.00$ 25.00$ 6,100.00$ 12 HOT-MIX ASPHALT SURFACE REMOVAL-1.5 INCH SQ YD 11,278 2.35 26,503.30$ 2.40 27,067.20$ 1.25 14,097.50$ 2.75$ 31,014.50$ 13 HOT-MIX APSHALT SURFACE REMOVAL-2.5 INCH SQ YD 907 3.00 2,721.00$ 3.20 2,902.40$ 3.00 2,721.00$ 3.00$ 2,721.00$ 14 CLASS D PATCHES, 4 INCH SQ YD 3,243 39.50 128,098.50$ 33.40 108,316.20$ 33.00 107,019.00$ 34.00$ 110,262.00$ 15 COMBINATION CONCRETE CURB AND GUTTER REMOVAL & REPLACMENT FOOT 272 45.00 12,240.00$ 37.00 10,064.00$ 35.00 9,520.00$ 35.00$ 9,520.00$ 16 MANHOLES TO BE ADJUSTED WITH NEW FRAME & LID-TYPE 1 EACH 25 671.00 16,775.00$ 785.00 19,625.00$ 850.00 21,250.00$ 650.00$ 16,250.00$ 17 SANITARY MANHOLE ADJUSTED WITH NEW FRAME & LID-TYPE 1 EACH 13 1,103.00 14,339.00$ 1,300.00 16,900.00$ 1,000.00 13,000.00$ 850.00$ 11,050.00$ 18 INLETS TO BE ADJUSTED EACH 6 368.00 2,208.00$ 400.00 2,400.00$ 500.00 3,000.00$ 350.00$ 2,100.00$ 19 VALVE BOXES TO BE ADJUSTED EACH 8 267.00 2,136.00$ 225.00 1,800.00$ 150.00 1,200.00$ 250.00$ 2,000.00$ 20 RESTORATION SQ YD 2,204 10.00 22,040.00$ 6.00 13,224.00$ 12.00 26,448.00$ 10.00$ 22,040.00$ 21 AGGREGATE WEDGE SHOULDER, TYPE B TON 201 50.00 10,050.00$ 55.00 11,055.00$ 30.00 6,030.00$ 100.00$ 20,100.00$ 22 SEAL COAT W/CRACK ROUTING AND CRACK FILLING SQ YD 21,676 1.27 27,528.52$ 1.27 27,528.52$ 1.41 30,563.16$ 2.00$ 43,352.00$ 23 RAILROAD PROTECTIVE LIABILITY INSURANCE LSUM 1 3,146.44 3,146.44$ 4,850.00 4,850.00$ 3,500.00 3,500.00$ 5,000.00$ 5,000.00$ 24 THERMOPLASTIC PAVEMENT MARKINGS, LETTERS & SYMBOLS SQ FT 24 3.69 88.56$ 3.76 90.24$ 4.07 97.68$ 6.25$ 150.00$ 25 THERMOPLASTIC PAVEMENT MARKINGS, 4"FOOT 19,043 0.50 9,521.50$ 0.63 11,997.09$ 0.55 10,473.65$ 2.00$ 38,086.00$ 26 THERMOPLASTIC PAVEMENT MARKINGS, 6"FOOT 230 0.75 172.50$ 0.94 216.20$ 0.83 190.90$ 2.10$ 483.00$ 27 LEVELING BINDER (MACHINE METHOD), N50 (PARKING LOT)TON 937 88.00 82,456.00$ 74.73 70,022.01$ 58.00 54,346.00$ 70.00$ 65,590.00$ 28 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 (PARKING LOT)TON 1,225 85.50 104,737.50$ 77.50 94,937.50$ 58.00 71,050.00$ 71.00$ 86,975.00$ 29 HOT-MIX APSHALT SURFACE REMOVAL-3.0 INCH (PARKING LOT)SQ YD 4,320 6.20 26,784.00$ 3.50 15,120.00$ 2.50 10,800.00$ 4.00$ 17,280.00$ 30 HOT-MIX APSHALT SURFACE REMOVAL-4.0 INCH (PARKING LOT)SQ YD 4,895 5.00 24,475.00$ 3.50 17,132.50$ 2.60 12,727.00$ 5.00$ 24,475.00$ 31 CRACK SEALING FOOT 2,065 2.46 5,079.90$ 2.46 5,079.90$ 2.72 5,616.80$ 1.00$ 2,065.00$ 32 HOT-MIX ASPHALT SURFACE REMOVAL-VARIABLE DEPTH, SPECIAL SQ YD 425 11.15 4,738.75$ 9.00 3,825.00$ 5.00 2,125.00$ 5.00$ 2,125.00$ TOTAL (Items 1 - 32)817,817.00 705,878.79 607,981.72 757,984.00 % BELOW/ABOVE ENGINEER'S ESTIMATE 7.9%-6.9%-19.8% AMOUNTUNITQUANTITYDESCRIPTION ITEM NO.AMOUNT AMOUNT AMOUNT D. CONSTRUCTION 1488 S. Broadway Coal City, IL 60416Hillside, IL 60162 BUILDERS PAVING 4413 Roosevelt Road, Suite 108 GENEVA CONSTRUCTION P.O. Box 998 Aurora, IL 60507 ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS PROPOSED 5 YEAR RTBR PROGRAMUnited City of YorkvilleOctober 2016STREET FROM TO STRATEGYDEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTMADISON COURT W. MADISON STREET WEST END MILL & OVERLAY 100 68 65 73 $7,700MADISON STREET WEST END MORGAN STREET MILL & OVERLAY 100 70 52 64 $24,500MAIN STREET W. VAN EMMON STEET W. HYDRAULIC AVENUE MILL & OVERLAY 100 75 62 75 $12,400MAIN STREET S. BRIDGE STREET W. RIDGE STREET MILL & OVERLAY 100 83 60 76 $123,800WASHINGTON STREET W. MORGAN STREET S. MAIN STREET MILL & OVERLAY 100 67 57 64 $40,100PAVILLION ROAD FOX ROAD CITY LIMIT MILL & OVERLAY 97 67 65 67 $139,000E. RIDGE STREET EAST END MILL STREET MILL & OVERLAY 100 83 47 71 $32,300TOWER LANE SOMONAUK STREET PUBLIC WORKS MILL & OVERLAY 100 41 62 53 $17,900CITY HALL PARKING LOTS MILL & OVERLAY N/A N/A N/A N/A $62,000PUBLIC WORKS PARKING LOT MILL & OVERLAY N/A N/A N/A N/A $121,000$658,700TIF ELIGIBLE PROJECTSRIVERFRONT PARKING LOT MILL & OVERLAY N/A N/A N/A N/A $29,000EAST ALLEY PARKING LOTOVERLAY N/A N/A N/A N/A $42,000ALTERNATIVE STREETS VERSUS PARKING LOT PROJECTSELIZABETH STREET WEST END S. MAIN STREET MILL & OVERLAY 100 69 72 78 $52,500RIDGE STREET JEFFERSON STREET S. MAIN STREET MILL & OVERLAY 100 82 55 76 $15,100STATE STREET W. HYDRAULIC STEET W. RIDGE STREET MILL & OVERLAY 100 80 54 73 $44,000WHEATON AVENUE N. BRIDGE STREET SHADOW WOOD DRIVE MILL & OVERLAY 86 82 71 75 $124,600$236,200TOTAL:2017 (FY18) STREET REHABILITATION LISTTOTAL:BEECHER CENTER, LIBRARY, PARKS AND RECREATION, BRIDGE PARK PARKING LOT SEAL & STRIPE$78,000N/A N/A N/A N/A PROPOSED 5 YEAR RTBR PROGRAMUnited City of YorkvilleOctober 2016STREET FROM TO STRATEGYDEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTELM STREET MCHUGH ROAD FREEMONT STREET MILL & OVERLAY 100 70 61 73 $59,400JACKSON STREET FREEMONT STREET MARTIN AVENUE MILL & OVERLAY 100 69 57 69 $62,700PARK STREET MCHUGH ROAD BRIDGE STREET MILL & OVERLAY 100 66 64 71 $125,000SANDERS COURT E. MAIN STREET NORTH END MILL & OVERLAY 100 46 69 62 $44,100SPRING STREET W. SPRING STREET QUINSEY ROAD MILL & OVERLAY 87 74 64 67 $268,200WHEATON AVENUE N. BRIDGE STREET SHADOW WOOD DRIVE MILL & OVERLAY 86 82 71 75 $124,600$684,0002018 (FY19) STREET REHABILITATION LISTTOTAL: PROPOSED 5 YEAR RTBR PROGRAMUnited City of YorkvilleOctober 2016STREET FROM TO STRATEGYDEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTALAN DALE LANE RED TAIL COURT ALICE AVE MILL & OVERLAY 81 66 80 64 $49,400ALICE AVENUE CANNONBALL TRAIL FAXON ROAD MILL & OVERLAY 85 78 77 76 $148,400ELIZABETH STREET WEST END S. MAIN STREET MILL & OVERLAY 100 69 72 78 $52,500FOX STREET EAST END MILL STREET MILL & OVERLAY 87 71 82 78 $35,200LIBERTY STREET SOUTH END E. PARK STREET MILL & OVERLAY 87 74 83 76 $79,400MCHUGH FARMSTEAD DRIVE CITY LIMIT MILL & OVERLAY 100 78 71 76 $44,300OLSEN STREET MILL STREET EAST END MILL & OVERLAY 74 61 75 64 $40,100ORANGE STREET MILL STREET EAST END MILL & OVERLAY 86 72 71 75 $36,100RIDGE STREET JEFFERSON STREET S. MAIN STREET MILL & OVERLAY 100 82 55 76 $15,100STATE STREET W. HYDRAULIC STEET W. RIDGE STREET MILL & OVERLAY 100 80 54 73 $44,100$544,6002019 (FY20) STREET REHABILITATION LISTTOTAL: PROPOSED 5 YEAR RTBR PROGRAMUnited City of YorkvilleOctober 2016STREET FROM TO STRATEGYDEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTAPPLETREE COURT N. BRIDGE STREET WEST END MILL & OVERLAY 73 57 80 64 $26,200BARBERRY CIRCLE - WEST WALSH DRIVE WALSH DRIVE MILL & OVERLAY 79 65 77 67 $118,600BARBERRY CIRCLE - EAST WALSH DRIVE WALSH DRIVE MILL & OVERLAY 85 69 77 76 $99,300BEAVER STREET S. BRIDGE STREET DEER STREET MILL & OVERLAY 85 79 72 67 $81,800BURNING BUSH DRIVE WALSH DRIVE WEST END MILL & OVERLAY 77 63 77 69 $44,000COLONIAL PARKWAY S. BRIDGE STREET SCHOOLHOUSE ROAD MILL & OVERLAY 85 73 74 75 $90,400DEER STREET WOLF STREET SCHOOLHOUSE ROAD MILL & OVERLAY 84 71 79 69 $100,300$560,6002020 (FY21) STREET REHABILITATION LISTTOTAL: PROPOSED 5 YEAR RTBR PROGRAMUnited City of YorkvilleOctober 2016STREET FROM TO STRATEGYDEFLECTION CONDITIONDYNAMIC CONDITIONSURFACE CONDITIONCURRENT RANKCOSTCOTTONWOOD TRAIL JOHN STREET JOHN STREET MILL & OVERLAY 87 70 80 73 $126,700COTTONWOOD COURT COTTONWOOD TRAIL WEST END MILL & OVERLAY 100 80 75 84 $9,100DEIHL FARM ROAD JOHN STREET W. VETERANS PRKWY MILL & OVERLAY 84 67 71 64 $66,900RIVER BIRCH DR EAST END WEST END MILL & OVERLAY 89 71 80 79 $9,100RIVER BIRCH LN RIVER BIRCH DR WHITE OAK WAY MILL & OVERLAY 99 89 73 85 $19,700SPRUCE COURT WEST END WHITE OAK WAY MILL & OVERLAY 100 67 65 71 $26,500SYCAMORE ROAD W. VETERANS PRKWY CITY LIMIT MILL & OVERLAY 87 70 76 71 $88,800WHITE OAK WAY W. FOX STREET NOWAY CIRCLE MILL & OVERLAY 90 75 74 75 $263,200$610,0002021 (FY22) STREET REHABILITATION LISTTOTAL: (-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-( ) - ( ) -()-( ()- ()- ()- ()- ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-(-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-( ) - ( ) -()-( ()- ()- ()- ()- ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-Madison StMadison CtBridgeSpringMainMillPopl arVan EmmonParkSomonaukCenterOrangeStateTeriMapleMcHughElmKingOmahaLibertyKellyHeustisWashingtonWackerJacksonBruellFreemontQMorganChurchAdrianKateGraceBristolMadisonColtonWhite OakBlaineFoxboroWindhamElizabethBirchwoodNorwayTa u s Game FarmAdamsJam estow nGawneRedhor seClearw WindsorRidgeIlliniOlsenWestWalterMartinWoodworthDolphWorsleyRiver BirchHydraulicWoodlandAuburnFirSandersOakwoodTowerydynaRedwoodBehrensStony CreekMarieSpruce BellOx f o r d Johnson TomasikVictoriaBluejay BeecherAppletreeRodakAaronJeffersonTy le r Cr e e kSharon BuhrmasterMansfi eWooddaleStateRidgeMainDolphMainMorgan FoxMainHydraulicLegendROAD RESURFACEPARKING LOT RESURFACEPARKING LOT SEAL COATROAD / PARKING LOT REFSUFACE AND SEAL COATDATE:PROJECT NO.:FILE:BY:FEBRUARY 2017YO1616YO1616 PAVING 2017.MXDMJTLOCATION MAPUNITED CITY OF YORKVILLE, ILLINOISEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700www.eeiweb.comPATH:H:\GIS\PUBLIC\YORKVILLE\2016\YO1616United City of Yorkville800 Game Farm RoadYorkville, IL 60560NORTH°()-()-()-()-()-()-()-()-()-()-()-(( ) -()-()-( ) - ( ) -()-()-()-FoxPav i l l ion()-()-()-()-()-()-()-()-()-()-GalenaMillKennedy MillBridgeWolfBadger Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #4 Tracking Number CC 2017-10 2017 Sanitary Sewer Lining Program City Council – March 28, 2017 Consideration of Award Recommendation of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2017 Sanitary Sewer Lining Program at 11:45 a.m., March 13, 2017. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2018 budget. Therefore, we recommend the acceptance of the bid and approval of award be made to the low bidder, Visu-Sewer of Illinois, LLC, 9014 S. Thomas Avenue, Bridgeview, IL 60455 in the amount of $113,260.90. Note that work cannot begin until after May 1, 2017. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: March 14, 2017 Subject: 2017 Sanitary Sewer Lining Program BID TABULATIONHOERR CONSTRUCTION MILLER PIPELINE ENGINEER'S ESTIMATEBIDS RECD 3/13/20171601 W, Luthy Drive 8850 Crawfordsville Rd 52 Wheeler RoadPeoria, IL 61612 Indianapolis, IN 46234 Sugar Grove, IL 60554UNIT UNIT UNIT UNIT UNIT UNITPRICE PRICE PRICE PRICE PRICE PRICE1 CURED-IN-PLACE PIPE LINING, 8"FOOT3,654 25.40$ 92,811.60$ 25.00$ 91,350.00$ 27.70$ 101,215.80$ 25.00$ 91,350.00$ 28.65$ 104,687.10$ 30.00$ 109,620.00$ 2 CURED-IN-PLACE PIPE LINING, 10"FOOT403 26.20$ 10,558.60$ 30.00$ 12,090.00$ 31.20$ 12,573.60$ 33.00$ 13,299.00$ 39.75$ 16,019.25$ 35.00$ 14,105.00$ 3 CURED-IN-PLACE PIPE LINING, 12"FOOT111 58.70$ 6,515.70$ 80.00$ 8,880.00$ 66.60$ 7,392.60$ 70.00$ 7,770.00$ 60.75$ 6,743.25$ 37.00$ 4,107.00$ 4 PROTRUDING TAP REMOVALEACH10 25.00$ 250.00$ 250.00$ 2,500.00$ 218.50$ 2,185.00$ 250.00$ 2,500.00$ 155.00$ 1,550.00$ 210.00$ 2,100.00$ 5 GROUT JOINTSEACH15 25.00$ 375.00$ 525.00$ 7,875.00$ 276.40$ 4,146.00$ 850.00$ 12,750.00$ 825.00$ 12,375.00$ 500.00$ 7,500.00$ 6 HEAVY ROOT CLEANINGLF100 2.50$ 250.00$ 8.00$ 800.00$ 4.40$ 440.00$ 5.00$ 500.00$ 3.00$ 300.00$ 7.00$ 700.00$ 7 RAILROAD FLAGGERLSUM1 1,000.00$ 1,000.00$ 1,200.00$ 1,200.00$ 2,731.30$ 2,731.30$ 3,000.00$ 3,000.00$ 6,600.00$ 6,600.00$ 3,000.00$ 3,000.00$ 8 RAILROAD PROTECTIVE LIABILITY INSURANCELSUM1 1,500.00$ 1,500.00$ 2,731.00$ 2,731.00$ 3,059.00$ 3,059.00$ 7,500.00$ 7,500.00$ 2,100.00$ 2,100.00$ 6,500.00$ 6,500.00$ TOTAL (Items 1 - 8)113,260.90 127,426.00 133,743.30 138,669.00 150,374.60 147,632.00% BELOW/ABOVE ENGINEER'S ESTIMATE-18.3% -8.1% -3.6% -7.8% 1.9%BID TABULATION2017 SANITARY SEWER LININGUNITED CITY OF YORKVILLEINSITUFROM TECHNOLOGIES17988 Edison AveChesterfield, MO 63005Brownsville, WI 53006DESCRIPTIONITEM NO.AMOUNTAMOUNT AMOUNTAMOUNT AMOUNTAMOUNTUNIT QUANTITYVISU-SEWER9014 S. Thomas AveBrdigeview, IL 60544MICHELS PIPE SERVICE817 West Main Street Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #5 Tracking Number CC 2017-11 West Washington Street Water Main Replacement City Council – March 28, 2017 Consideration of Award Recommendation of Contract Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the project at 11:00 a.m., March 15, 2017. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate. Note that there were sanitary sewer items and drainage related items also included as a part of this project. Those items will be broken out and paid for by separate funds and will fall within their respective budgets. We recommend the acceptance of the bid and award be made to the low bidder, Superior Excavating, P.O. Box 575, Channahon, IL 60140 in the amount of $243,331.50. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Interim Assistant City Administrator Lisa Pickering, Deputy City Clerk Date: March 16, 2017 Subject: West Washington Street Water Main Improvements BID TABULATIONWEST WASHINGTON STREET WATER MAIN REPLACEMENTUNITED CITY OF YORVILLEBID TABULATIONBIDS RECD 3/15/2017UNIT UNIT UNIT UNIT UNIT UNIT UNITPRICE PRICE PRICE PRICE PRICE PRICE PRICE1PRESSURE CONNECTION WITH TAPPING SLEEVE, AND 6" TAPPING VALVE IN 48" VAULTEACH3 4,475.00$ 13,425.00$ 4,500.00$ 13,500.00$ 3,950.00$ 11,850.00$ 5,500.00$ 16,500.00$ 8,000.00$ 24,000.00$ 4,065.00$ 12,195.00$ 7,985.00$ 23,955.00$ 2 PRESSURE CONNECTION WITH TAPPING SLEEVE, AND 8" TAPPING VALVE IN 60" VAULTEACH1 5,150.00$ 5,150.00$ 5,500.00$ 5,500.00$ 4,900.00$ 4,900.00$ 6,700.00$ 6,700.00$ 10,000.00$ 10,000.00$ 5,300.00$ 5,300.00$ 8,480.00$ 8,480.00$ 3 WATER MAIN, 6-INCH D.I.P, CLASS 52 WITH POLYETHYLENE WRAPFOOT10 45.00$ 450.00$ 100.00$ 1,000.00$ 100.00$ 1,000.00$ 96.00$ 960.00$ 70.00$ 700.00$ 56.00$ 560.00$ 97.00$ 970.00$ 4 WATER MAIN, 8 INCH D.I.P, CLASS 52 WITH POLYETHYLENE WRAPFOOT955 76.00$ 72,580.00$ 70.00$ 66,850.00$ 75.00$ 71,625.00$ 99.00$ 94,545.00$ 70.00$ 66,850.00$ 56.00$ 53,480.00$ 105.00$ 100,275.00$ 5 WATER MAIN PROTECTION, PVC, C-900, 12- INCHFOOT88 31.00$ 2,728.00$ 30.00$ 2,640.00$ 50.00$ 4,400.00$ 35.00$ 3,080.00$ 40.00$ 3,520.00$ 85.00$ 7,480.00$ 49.00$ 4,312.00$ 6 GATE VALVE, 8-INCH (RESILIENT SEAT), AND VALVE BOXEACH1 1,633.00$ 1,633.00$ 2,500.00$ 2,500.00$ 1,800.00$ 1,800.00$ 2,100.00$ 2,100.00$ 1,700.00$ 1,700.00$ 1,685.00$ 1,685.00$ 2,425.00$ 2,425.00$ 7 FIRE HYDRANT ASSEMBLY WITH AUXILIARY VALVE, 6-INCH MJEACH4 4,882.00$ 19,528.00$ 5,500.00$ 22,000.00$ 5,000.00$ 20,000.00$ 5,100.00$ 20,400.00$ 4,800.00$ 19,200.00$ 4,700.00$ 18,800.00$ 4,400.00$ 17,600.00$ 8 FIRE HYDRANT RELOCATION AND REPLACEMENT - SHORTEACH2 9,000.00$ 18,000.00$ 8,000.00$ 16,000.00$ 2,000.00$ 4,000.00$ 8,000.00$ 16,000.00$ 7,400.00$ 14,800.00$ 3,100.00$ 6,200.00$ 4,400.00$ 8,800.00$ 9 DUCTILE IRON FITTINGSLB1,347 8.50$ 11,449.50$ 3.75$ 5,051.25$ 10.00$ 13,470.00$ 6.00$ 8,082.00$ 7.00$ 9,429.00$ 8.50$ 11,449.50$ 6.00$ 8,082.00$ 10 FOUNDATION MATERIALCUYD200 1.00$ 200.00$ 10.00$ 2,000.00$ 30.00$ 6,000.00$ 45.00$ 9,000.00$ 50.00$ 10,000.00$ 38.00$ 7,600.00$ 38.00$ 7,600.00$ 11 WATER SERVICE CONNECTION, 1-INCHEACH5 803.00$ 4,015.00$ 850.00$ 4,250.00$ 500.00$ 2,500.00$ 800.00$ 4,000.00$ 1,500.00$ 7,500.00$ 1,850.00$ 9,250.00$ 1,565.00$ 7,825.00$ 12 WATER SERVICE PIPE, 1-INCH TYPE K COPPERFOOT162 22.00$ 3,564.00$ 35.00$ 5,670.00$ 25.00$ 4,050.00$ 45.00$ 7,290.00$ 6.00$ 972.00$ 30.00$ 4,860.00$ 70.00$ 11,340.00$ 13 DISCONNECT AND ABANDON EXISTING WATER MAINEACH4 1,270.00$ 5,080.00$ 1,000.00$ 4,000.00$ 500.00$ 2,000.00$ 975.00$ 3,900.00$ 1,500.00$ 6,000.00$ 2,300.00$ 9,200.00$ 3,460.00$ 13,840.00$ 14 VALVE VAULT TO BE ABANDONEDEACH1 350.00$ 350.00$ 300.00$ 300.00$ 500.00$ 500.00$ 200.00$ 200.00$ 500.00$ 500.00$ 850.00$ 850.00$ 700.00$ 700.00$ 15 CATCH BASIN, TYPE A, 4' DIA W/ TYPE 1 FRAMEEACH3 2,350.00$ 7,050.00$ 2,500.00$ 7,500.00$ 2,000.00$ 6,000.00$ 2,075.00$ 6,225.00$ 1,200.00$ 3,600.00$ 2,100.00$ 6,300.00$ 1,600.00$ 4,800.00$ 16 STORM SEWER, PVC, SDR-26, 6-INCHFOOT30 15.00$ 450.00$ 85.00$ 2,550.00$ 50.00$ 1,500.00$ 51.00$ 1,530.00$ 40.00$ 1,200.00$ 47.00$ 1,410.00$ 71.00$ 2,130.00$ 17 GRADING AND SHAPING DITCHESFOOT195 7.00$ 1,365.00$ 5.00$ 975.00$ 10.00$ 1,950.00$ 1.00$ 195.00$ 5.00$ 975.00$ 20.00$ 3,900.00$ 10.00$ 1,950.00$ 18 CATCH BASIN REMOVALEACH 1 450.00$ 450.00$ 300.00$ 300.00$ 500.00$ 500.00$ 100.00$ 100.00$ 300.00$ 300.00$ 355.00$ 355.00$ 500.00$ 500.00$ 19 WATER MAIN TESTING - PRESSURE AND DISINFECTIONLSUM1 2,000.00$ 2,000.00$ 3,500.00$ 3,500.00$ 5,000.00$ 5,000.00$ 1,500.00$ 1,500.00$ 3,500.00$ 3,500.00$ 1,855.00$ 1,855.00$ 3,820.00$ 3,820.00$ 20 EXPLORATORY EXCAVATIONEACH10 200.00$ 2,000.00$ 100.00$ 1,000.00$ 100.00$ 1,000.00$ 300.00$ 3,000.00$ 800.00$ 8,000.00$ 985.00$ 9,850.00$ 3.00$ 30.00$ 21 PAVEMENT REMOVALSQYD684 3.50$ 2,394.00$ 5.00$ 3,420.00$ 10.00$ 6,840.00$ 2.00$ 1,368.00$ 10.00$ 6,840.00$ 6.00$ 4,104.00$ 3.00$ 2,052.00$ 22 HOT-MIX ASPHALT PAVEMENT PATCHING, 4 INCHSQYD684 42.00$ 28,728.00$ 40.00$ 27,360.00$ 45.00$ 30,780.00$ 37.00$ 25,308.00$ 39.00$ 26,676.00$ 55.00$ 37,620.00$ 47.00$ 32,148.00$ 23 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENTSQYD15 50.00$ 750.00$ 45.00$ 675.00$ 80.00$ 1,200.00$ 48.00$ 720.00$ 75.00$ 1,125.00$ 58.00$ 870.00$ 47.00$ 705.00$ 24 AGGREGATE DRIVEWAY REMOVE AND REPLACESQYD18 20.00$ 360.00$ 10.00$ 180.00$ 15.00$ 270.00$ 13.00$ 234.00$ 30.00$ 540.00$ 25.00$ 450.00$ 15.00$ 270.00$ 25 SIDEWALK REMOVAL AND REPLACEMENTSQFT177 10.00$ 1,770.00$ 8.00$ 1,416.00$ 9.00$ 1,593.00$ 9.00$ 1,593.00$ 12.00$ 2,124.00$ 12.00$ 2,124.00$ 20.00$ 3,540.00$ 26 DETECTABLE WARNINGSSQFT24 28.00$ 672.00$ 25.00$ 600.00$ 30.00$ 720.00$ 25.00$ 600.00$ 30.00$ 720.00$ 20.00$ 480.00$ 20.00$ 480.00$ 27 FIRE HYDRANT REMOVALEACH1 450.00$ 450.00$ 250.00$ 250.00$ 500.00$ 500.00$ 300.00$ 300.00$ 300.00$ 300.00$ 1,250.00$ 1,250.00$ 300.00$ 300.00$ 28 SIGN TO BE REMOVED AND RESETEACH4 50.00$ 200.00$ 100.00$ 400.00$ 300.00$ 1,200.00$ 100.00$ 400.00$ 100.00$ 400.00$ 200.00$ 800.00$ 150.00$ 600.00$ 29 MAILBOX TO BE REMOVED AND RESETEACH3 50.00$ 150.00$ 200.00$ 600.00$ 150.00$ 450.00$ 100.00$ 300.00$ 100.00$ 300.00$ 355.00$ 1,065.00$ 250.00$ 750.00$ 30 TYPE A SANITARY MANHOLEEACH1 5,600.00$ 5,600.00$ 9,000.00$ 9,000.00$ 3,950.00$ 3,950.00$ 9,990.00$ 9,990.00$ 3,500.00$ 3,500.00$ 3,200.00$ 3,200.00$ 2,100.00$ 2,100.00$ 31 SANITARY MANHOLE VACUUM TESTINGEACH1 200.00$ 200.00$ 500.00$ 500.00$ 1,000.00$ 1,000.00$ 300.00$ 300.00$ 400.00$ 400.00$ 855.00$ 855.00$ 1,100.00$ 1,100.00$ 32 RESTORATIONSQYD1,580 5.50$ 8,690.00$ 3.00$ 4,740.00$ 8.00$ 12,640.00$ 9.00$ 14,220.00$ 16.00$ 25,280.00$ 12.00$ 18,960.00$ 4.00$ 6,320.00$ 33 TREE ROOT PRUNINGFOOT40 10.00$ 400.00$ 10.00$ 400.00$ 50.00$ 2,000.00$ 5.00$ 200.00$ 50.00$ 2,000.00$ 85.00$ 3,400.00$ 1.00$ 40.00$ 34 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 1TON50 10.00$ 500.00$ 20.00$ 1,000.00$ 25.00$ 1,250.00$ 41.00$ 2,050.00$ 50.00$ 2,500.00$ 20.00$ 1,000.00$ 60.00$ 3,000.00$ 35 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 2TON50 10.00$ 500.00$ 20.00$ 1,000.00$ 15.00$ 750.00$ 16.00$ 800.00$ 50.00$ 2,500.00$ 20.00$ 1,000.00$ 25.00$ 1,250.00$ 36 TRAFFIC CONTROL AND PROTECTIONLSUM1 8,500.00$ 8,500.00$ 18,172.25$ 18,172.25$ 10,000.00$ 10,000.00$ 4,000.00$ 4,000.00$ 2,000.00$ 2,000.00$ 33,000.00$ 33,000.00$ 7,500.00$ 7,500.00$ 37 ALLOWANCE - ITEMS ORDERED BY THE ENGINEERUNIT12,000 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ TOTAL (Items 1 - 37)243,331.50 248,799.50 251,188.00 279,690.00 281,951.00 294,757.50 303,589.00% BELOW/ABOVE ENGINEER'S ESTIMATE-29.6% -28.0% -27.3% -19.1% -18.4% -14.7% -12.1%45W826 Rohrsen RoadHampshire, IL 60140AMOUNTJ & S CONSTRUCTION SEWER P.O. Box 760Oswego, IL 60543AMOUNTLEN COX & SONS EXCAVATING1203 Theodore Street385 E. Hoover StreetMorris, IL 60450AMOUNTCrest Hill, IL 60403AMOUNTSTARK AND SON TRENCHINGUNIT QUANTITYSUPERIOR EXCAVATING CO.P.O. Box 575Channahon, IL 60410PERFORMANCE CONST & ENG1551 W. Norris DriveOttawa, IL 61350BRANDT EXCAVATING, INC.DESCRIPTIONITEM NO.AMOUNTAMOUNT AMOUNTFOX EXCAVATING, INC.1305 S. River StreetBatavia, IL 60510ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BID TABULATIONBIDS RECD 3/15/20171PRESSURE CONNECTION WITH TAPPING SLEEVE, AND 6" TAPPING VALVE IN 48" VAULTEACH32 PRESSURE CONNECTION WITH TAPPING SLEEVE, AND 8" TAPPING VALVE IN 60" VAULTEACH13 WATER MAIN, 6-INCH D.I.P, CLASS 52 WITH POLYETHYLENE WRAPFOOT104 WATER MAIN, 8 INCH D.I.P, CLASS 52 WITH POLYETHYLENE WRAPFOOT9555 WATER MAIN PROTECTION, PVC, C-900, 12- INCHFOOT886 GATE VALVE, 8-INCH (RESILIENT SEAT), AND VALVE BOXEACH17 FIRE HYDRANT ASSEMBLY WITH AUXILIARY VALVE, 6-INCH MJEACH48 FIRE HYDRANT RELOCATION AND REPLACEMENT - SHORTEACH29 DUCTILE IRON FITTINGSLB1,34710 FOUNDATION MATERIALCUYD20011 WATER SERVICE CONNECTION, 1-INCHEACH512 WATER SERVICE PIPE, 1-INCH TYPE K COPPERFOOT16213 DISCONNECT AND ABANDON EXISTING WATER MAINEACH414 VALVE VAULT TO BE ABANDONEDEACH115 CATCH BASIN, TYPE A, 4' DIA W/ TYPE 1 FRAMEEACH316 STORM SEWER, PVC, SDR-26, 6-INCHFOOT3017 GRADING AND SHAPING DITCHESFOOT19518 CATCH BASIN REMOVALEACH 119 WATER MAIN TESTING - PRESSURE AND DISINFECTIONLSUM120 EXPLORATORY EXCAVATIONEACH1021 PAVEMENT REMOVALSQYD68422 HOT-MIX ASPHALT PAVEMENT PATCHING, 4 INCHSQYD68423 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENTSQYD1524 AGGREGATE DRIVEWAY REMOVE AND REPLACESQYD1825 SIDEWALK REMOVAL AND REPLACEMENTSQFT17726 DETECTABLE WARNINGSSQFT2427 FIRE HYDRANT REMOVALEACH128 SIGN TO BE REMOVED AND RESETEACH429 MAILBOX TO BE REMOVED AND RESETEACH330 TYPE A SANITARY MANHOLEEACH131 SANITARY MANHOLE VACUUM TESTINGEACH132 RESTORATIONSQYD1,58033 TREE ROOT PRUNINGFOOT4034 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 1TON5035 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 2TON5036 TRAFFIC CONTROL AND PROTECTIONLSUM137 ALLOWANCE - ITEMS ORDERED BY THE ENGINEERUNIT12,000TOTAL (Items 1 - 37)% BELOW/ABOVE ENGINEER'S ESTIMATEUNIT QUANTITYDESCRIPTIONITEM NO.UNIT UNIT UNIT UNIT UNIT UNIT UNITPRICE PRICE PRICE PRICE PRICE PRICE PRICE5,200.00$ 15,600.00$ 7,500.00$ 22,500.00$ 5,200.00$ 15,600.00$ 8,500.00$ 25,500.00$ 5,500.00$ 16,500.00$ 9,338.00$ 28,014.00$ 6,500.00$ 19,500.00$ 6,500.00$ 6,500.00$ 10,500.00$ 10,500.00$ 5,800.00$ 5,800.00$ 9,500.00$ 9,500.00$ 6,000.00$ 6,000.00$ 10,629.00$ 10,629.00$ 7,000.00$ 7,000.00$ 107.00$ 1,070.00$ 80.00$ 800.00$ 98.60$ 986.00$ 107.00$ 1,070.00$ 100.00$ 1,000.00$ 437.00$ 4,370.00$ 90.00$ 900.00$ 110.50$ 105,527.50$ 105.00$ 100,275.00$ 98.60$ 94,163.00$ 114.00$ 108,870.00$ 110.00$ 105,050.00$ 126.70$ 120,998.50$ 100.00$ 95,500.00$ 96.00$ 8,448.00$ 75.00$ 6,600.00$ 60.00$ 5,280.00$ 130.00$ 11,440.00$ 95.00$ 8,360.00$ 227.55$ 20,024.40$ 100.00$ 8,800.00$ 1,600.00$ 1,600.00$ 3,500.00$ 3,500.00$ 2,100.00$ 2,100.00$ 230.00$ 230.00$ 2,500.00$ 2,500.00$ 2,283.00$ 2,283.00$ 2,500.00$ 2,500.00$ 4,300.00$ 17,200.00$ 7,500.00$ 30,000.00$ 4,900.00$ 19,600.00$ 5,900.00$ 23,600.00$ 7,500.00$ 30,000.00$ 5,179.00$ 20,716.00$ 4,500.00$ 18,000.00$ 8,400.00$ 16,800.00$ 11,500.00$ 23,000.00$ 12,900.00$ 25,800.00$ 7,500.00$ 15,000.00$ 11,000.00$ 22,000.00$ 11,409.00$ 22,818.00$ 5,500.00$ 11,000.00$ 6.20$ 8,351.40$ 6.00$ 8,082.00$ 5.40$ 7,273.80$ 5.00$ 6,735.00$ 4.00$ 5,388.00$ 3.50$ 4,714.50$ 8.00$ 10,776.00$ 50.00$ 10,000.00$ 5.00$ 1,000.00$ 40.00$ 8,000.00$ 34.00$ 6,800.00$ 30.00$ 6,000.00$ 12.55$ 2,510.00$ 50.00$ 10,000.00$ 800.00$ 4,000.00$ 2,750.00$ 13,750.00$ 1,100.00$ 5,500.00$ 500.00$ 2,500.00$ 1,500.00$ 7,500.00$ 1,258.00$ 6,290.00$ 1,200.00$ 6,000.00$ 60.00$ 9,720.00$ 4.25$ 688.50$ 37.00$ 5,994.00$ 45.00$ 7,290.00$ 5.00$ 810.00$ 99.90$ 16,183.80$ 40.00$ 6,480.00$ 3,000.00$ 12,000.00$ 2,500.00$ 10,000.00$ 3,330.00$ 13,320.00$ 600.00$ 2,400.00$ 3,500.00$ 14,000.00$ 2,490.00$ 9,960.00$ 1,500.00$ 6,000.00$ 600.00$ 600.00$ 225.00$ 225.00$ 600.00$ 600.00$ 350.00$ 350.00$ 100.00$ 100.00$ 141.00$ 141.00$ 1,500.00$ 1,500.00$ 2,200.00$ 6,600.00$ 2,500.00$ 7,500.00$ 3,300.00$ 9,900.00$ 2,400.00$ 7,200.00$ 2,500.00$ 7,500.00$ 3,561.00$ 10,683.00$ 5,000.00$ 15,000.00$ 134.00$ 4,020.00$ 60.00$ 1,800.00$ 40.00$ 1,200.00$ 35.00$ 1,050.00$ 75.00$ 2,250.00$ 41.80$ 1,254.00$ 50.00$ 1,500.00$ 25.00$ 4,875.00$ 8.00$ 1,560.00$ 24.00$ 4,680.00$ 15.00$ 2,925.00$ 25.00$ 4,875.00$ 13.40$ 2,613.00$ 30.00$ 5,850.00$ 1,000.00$ 1,000.00$ 400.00$ 400.00$ 600.00$ 600.00$ 400.00$ 400.00$ 250.00$ 250.00$ 229.00$ 229.00$ 1,500.00$ 1,500.00$ 3,600.00$ 3,600.00$ 7,500.00$ 7,500.00$ 1,500.00$ 1,500.00$ 6,000.00$ 6,000.00$ 1,500.00$ 1,500.00$ 2,852.00$ 2,852.00$ 2,500.00$ 2,500.00$ 350.00$ 3,500.00$ 50.00$ 500.00$ 400.00$ 4,000.00$ 150.00$ 1,500.00$ 150.00$ 1,500.00$ 918.00$ 9,180.00$ 1,000.00$ 10,000.00$ 10.00$ 6,840.00$ 2.00$ 1,368.00$ 10.00$ 6,840.00$ 15.00$ 10,260.00$ 10.00$ 6,840.00$ 7.40$ 5,061.60$ 8.00$ 5,472.00$ 26.00$ 17,784.00$ 38.00$ 25,992.00$ 40.00$ 27,360.00$ 39.00$ 26,676.00$ 40.00$ 27,360.00$ 93.05$ 63,646.20$ 55.00$ 37,620.00$ 130.00$ 1,950.00$ 48.00$ 720.00$ 75.00$ 1,125.00$ 55.00$ 825.00$ 50.00$ 750.00$ 194.95$ 2,924.25$ 65.00$ 975.00$ 70.00$ 1,260.00$ 6.25$ 112.50$ 14.00$ 252.00$ 10.00$ 180.00$ 40.00$ 720.00$ 8.60$ 154.80$ 40.00$ 720.00$ 15.00$ 2,655.00$ 8.50$ 1,504.50$ 8.50$ 1,504.50$ 11.00$ 1,947.00$ 9.00$ 1,593.00$ 18.15$ 3,212.55$ 20.00$ 3,540.00$ 30.00$ 720.00$ 24.00$ 576.00$ 38.00$ 912.00$ 29.00$ 696.00$ 25.00$ 600.00$ 21.80$ 523.20$ 30.00$ 720.00$ 500.00$ 500.00$ 155.00$ 155.00$ 500.00$ 500.00$ 800.00$ 800.00$ 250.00$ 250.00$ 1,123.00$ 1,123.00$ 1,200.00$ 1,200.00$ 200.00$ 800.00$ 200.00$ 800.00$ 150.00$ 600.00$ 200.00$ 800.00$ 150.00$ 600.00$ 126.00$ 504.00$ 200.00$ 800.00$ 250.00$ 750.00$ 207.00$ 621.00$ 100.00$ 300.00$ 200.00$ 600.00$ 200.00$ 600.00$ 168.00$ 504.00$ 200.00$ 600.00$ 1,950.00$ 1,950.00$ 4,500.00$ 4,500.00$ 18,000.00$ 18,000.00$ 4,000.00$ 4,000.00$ 13,000.00$ 13,000.00$ 6,523.00$ 6,523.00$ 5,500.00$ 5,500.00$ 400.00$ 400.00$ 650.00$ 650.00$ 1,200.00$ 1,200.00$ 800.00$ 800.00$ 762.90$ 762.90$ 354.70$ 354.70$ 500.00$ 500.00$ 8.00$ 12,640.00$ 12.00$ 18,960.00$ 6.00$ 9,480.00$ 8.00$ 12,640.00$ 14.00$ 22,120.00$ 9.00$ 14,220.00$ 10.00$ 15,800.00$ 50.00$ 2,000.00$ 25.00$ 1,000.00$ 10.00$ 400.00$ 10.00$ 400.00$ 10.00$ 400.00$ 101.20$ 4,048.00$ 20.00$ 800.00$ 57.00$ 2,850.00$ 1.00$ 50.00$ 48.00$ 2,400.00$ 50.00$ 2,500.00$ 50.00$ 2,500.00$ 80.20$ 4,010.00$ 70.00$ 3,500.00$ 16.00$ 800.00$ 1.00$ 50.00$ 70.00$ 3,500.00$ 55.00$ 2,750.00$ 50.00$ 2,500.00$ 46.55$ 2,327.50$ 70.00$ 3,500.00$ 10,000.00$ 10,000.00$ 12,500.00$ 12,500.00$ 15,180.00$ 15,180.00$ 19,000.00$ 19,000.00$ 10,000.00$ 10,000.00$ 14,400.00$ 14,400.00$ 12,000.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 1.00$ 12,000.00$ 316,910.90 331,739.50 333,450.30 337,234.00 345,678.90 432,000.00 345,553.00-8.3% -4.0% -3.5% -2.4% 0.0% 25.0%ENGINEER'S ESTIMATE52 Wheeler RoadSugar Grove, IL 60554SWALLOW CONSTRUCTION4250 Lacey RoadDowners Grove, IL 60515AMOUNTD. CONSTRUCTION1488 S. BroadwayVIAN CONSTRUCTION CO., INC.1041 MarthaElk Grove, IL 60007AMOUNTAMOUNTJ. CONGDON SEWER SERVICE170 A. Alexandra WayCarol Stream, IL 60188AMOUNTARCHON CONSTRUCTION CO.563 South Route 53Addison, IL 60101AMOUNTCoal City, IL 60416COPENHAVER CONSTRUCTION75 Koppie DriveGilberts, IL 60136AMOUNTAMOUNTENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #6 Tracking Number CC 2017-12 Annual MFT General Maintenance Appropriation for FY 2018 City Council – March 28, 2017 Majority Approval Annual appropriation of MFT funds for general maintenance for FY 18. Eric Dhuse Public Works Name Department Summary Attached is the MFT general maintenance proposal for FY18. This year, the proposed appropriation is $272,400. If approved, this money will be used to purchase such things as bulk rock salt, electricity for our street lights, cold patch, hot patch and street signs. Background Each year the City Council must approve a proposed resolution to appropriate Motor Fuel Tax funds for use throughout the city under the umbrella of general maintenance. At the same time, IDOT also has to approve the type of maintenance, quantity of materials, an many other factors to make sure they all follow strict IDOT standards and regulations. Recommendation I recommend the approval of this resolution to appropriate $272,400 for general maintenance use as approved by IDOT. I would ask that this be placed on the March 21, 2017 public works committee for discussion. If you have any questions or need further information, please let me know. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: March 1, 2017 Subject: FY18 MFT appropriation Printed 3/15/2017 BLR 14230 (Rev. 07/15/13) Resolution for Maintenance of Streets and Highways by MunicipalityUnder the Illinois Highway Code BE IT RESOLVED, by the Mayor and City Council of the (Council or President and Board of Trustees) United City of Yorkville , Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $272,480.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2017 (Date) to April 30, 2018 . (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Ottawa , Illinois. I, Clerk in and for the United City (City, Town or Village) of Yorkville , County of Kendall hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council at a meeting on March 28, 2017 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of . (SEAL) Clerk (City, Town or Village) Approved Regional Engineer Department of Transportation Date Local Public Agency: County: Maintenance Period arms, poles, wire, tape, - system ballasts, photocells, lenses, - 15,000.00 Maintenance of an existing street light IIA maint. Supplies such as bulbs - - Bulk Rock Salt Bid Through CMS - - - Misc. Permanent Street Patching IIA Surface Hot Mix TON 370.00 54.00 19,980.00 19,980.00 - etc.- couplers, housings, fuses, - - Operation of an existing street light system I Electricity - 135,000.00 7,750.00 7,750.00 for Bulk Rock Salt - Salt Storage Rental I Building Space Rental LS 1.00 7,750.00 60,000.00 60,000.00 - Snow Removal I Bulk Rock Salt TON 1000.00 60.00 7,500.00 7,500.00 - Brackets and Hardware EA 150.00 50.00 7,500.00 7,500.00 Sign Posts and Anchors EA 100.00 40.00 4,000.00 4,000.00 Signs, Posts, and Hardware IIA Various Signs EA 150.00 50.00 - - filling Cold Patch Bituminous Premix for temporary pothole IIA Bituminous Premix TON 150.00 105.00 15,750.00 15,750.00 (No. Description) Item Unit Quantity Price Cost Maintenance Maint. Group Insp. Req. For Group I, IIA, IIB, or III Est Total Operation Unit Item Operation Cost Municipal Estimate of Maintenance Costs Kendall 5/1/2017 to 4/30/2018 Section Number: Estimated Cost of Maintenance Operations 17-00000-00-GM supplemental United City of Yorkville Printed on 3/15/2017 3:18 PM BLR 14231(Rev 02/18/14) Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspections Submitted: Approved: 272,480.00 - - - Totals: Maintenance Maint Eng Date Date Municipal Official Title Regional Engineer Total Estimated Maintenance Engineering Cost - Total Estimated Maintenance Cost 272,480.00 272,480.00 - 272,480.00 272,480.00 - Total Estimated Maintenance Operation Cost 272,480.00 Estimated Cost MFT Portion Other Funds - - - - - - - - - - - - - Bulk Rock Salt Bid Through CMS Printed on 3/15/2017 3:18 PM BLR 14231(Rev 02/18/14) Page 1 of 1 BLR 11310 (Rev. 7/05) Printed on 3/15/2017 3:19:31 PM Special Provisions The following Special Provisions supplement the “Standard Specifications for Road and Bridge Construction”, Adopted January 1, 2016 , the latest edition of the “Manual on Uniform Traffic Control Devices for Streets and Highways”, and the “Manual of Test Procedures of Materials” in effect on the date of invitation of bids, and the Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to and govern the construction of 17-00000-00-GM , and in case of conflict with any part, or parts, of said Specifications, the said Special Provisions shall take precedence and shall govern. Bituminous Patching - The United City of Yorkville will use an N-30 or N-50 surface course mix on all patches throughout the city. All patches will be performed in accordance with Section 442 of the Standard Specifications for Road and Bridge Construction adopted January 1, 2016. Sealed bids were received for the HMA and Cold mix. RFP and bid results are enclosed. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #7 Tracking Number CC 2017-13 Fox Hill and Sunflower SSA mowing and maintenance RFP contract proposal – RFP Results City Council – March 28, 2017 Majority Approval Proposed 3 year contract to maintain the SSA areas of Fox Hill and Sunflower Estates subdivisions – RFP results Eric Dhuse Public Works Name Department Summary Proposals were opened on March 10, 2017 for the mowing and maintenance of the SSA areas of Fox Hill and Sunflower Estates subdivisions. I have attached the bid tabulation sheet for your review. Background The City has managed Fox Hill since 2004 and Sunflower Estates since 2007. Fox Hill consists of 5.29 acres of mowing and trimming, most of which follows a trail system through the subdivision. Sunflower consists of 5 acres of mowable area around 3 detention ponds and 2 entry ways. We just finished our first multi-year contract which relatively well, but we did have the same complaints time after time, year after year. I do not believe this was due to the nature of the contract, but was more a contractor issue of not being able to maintain the areas to the level of service that has been set forth in the bid documents. To help ensure that this does not repeat during this contract, we have included a check sheet that the contractor must turn into the City after every mowing or maintenance item is completed. This will tell us what day they mowed, what time they began and ended, what the conditions were when they were mowing and what other work items, if any, were performed. In addition, we have stated that the contractor will fertilize and perform weed control if they are qualified or hire a subcontractor to perform these duties. The addition of these two item should assist us in giving the residents of these areas the best product for the most reasonable price. Recommendation My recommendation is NOT to use the lowest bidder per acre. Even though they are lower on the price per acre, they are more expensive on labor and mulch. Please see comparison below for a breakdown of costs from the lowest bidder per acre (contractor 1) and the second lowest bidder per acre (contractor 2). Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: March 13, 2017 Subject: Fox Hill and Sunflower SSA area RFP Work Item Contractor 1 Contractor 2 Mowing (28 cuttings) $4249.77 $5186.16 Mulch (40 yds) $1500.00 $1400.00 Labor (80 hours) $2800.00 $1680.00 Totals $8549.77 $8266.16 I believe that we will use at least 40 yards of mulch and 80 hours of labor this year to  Replace the trees in the Fox Hill entry way on Diehl Farm Rd.  Removing the mulch, placing landscape fabric and replacing mulch in the Sunflower entry ways  Planting flowers/shrubs in both subdivisions. Within this contract time, we will also have to landscape the new Fox Hill entry sign once the highway construction is completed and we can pick a new site for the sign. Therefore, it is my recommendation to accept the proposal from Cox Landscaping, LLC of Yorkville, IL. For the full 3 years of service as outlined in the RFP. I have checked with references and their insurance policy, and everything is in order. I would ask that this be placed on the March 21, 2017 public works committee agenda for discussion. If you have any questions or need further information, please let me know. Friday March 10, 201712:00pm     EDContractor 17‐18 18‐19 19‐20 17‐18 18‐19 19‐20 17‐18 18‐19 19‐20 17‐18 18‐19 19‐201Cox Landscaping$18.00 $18.00 $19.00 $18.00 $18.00 $19.00 $35.00 $35.00 $37.00 $21.00 $21.00 $23.00204 Park St.Yorkville, IL 605602Yorkville Mowing and Landscaping$14.75 $14.75 $14.75 $14.75 $14.75 $14.75 $37.50 $37.50 $37.50 $35.00 $35.00 $35.001211 Deer St. Yorkville, IL 6056034 Seasons Landscaping$65.00 $65.00 $65.00 $65.00 $65.00 $65.00 $45.00 $45.00 $45.00 $45.00 $45.50 $46.006139 Caton Farm RdYorkville, IL 605604Semper FI Land Inc.$50.00 $55.00 $60.00 $50.00 $55.00 $60.00 $52.00 $52.00 $55.00 $40.00 $42.00 $44.001275 Gulfview StAurora, IL 605065Ramiro Guzman Landscaping, Inc.$53.00 $53.00 $53.00 $53.00 $53.00 $53.00 $52.00 $55.00 $55.00 $40.00 $45.00 $45.0017146 S. Lily Cache Rd.Plainfield, IL 605866Langton Group$42.00 $42.00 $42.00 $42.00 $42.00 $42.00 $58.00 $59.00 $60.00 $58.00 $58.00 584510 Dean St.Woodstock, IL 600987Summer Green$35.00 $36.00 $37.00 $35.00 $36.00 $37.00 $40.75 $42.75 $43.75 $28.00 $28.00 $28.0010134 Clow Creek Rd.  Unit 7Plainfield, IL 605448Top Shelf Maintenance$50.00 $52.50 $55.13 $50.00 $52.50 $53.13 $70.00 $73.50 $77.18 $45.00 $47.25 $49.61709 Blustem Dr.Yorkville, IL 605609Local Lawncare and Landscaping$18.00 $18.50 $19.00 $18.00 $18.50 $19.00 $35.00 $38.00 $40.00 $30.00 $31.00 $32.0010S112 Schoger Dr.Naperville, IL 60564LaborRatesBid Tabulation SheetFox Hill and Sunflower Estates SSA Mowing and Maintenance AreaFox Hill MowingCost per AcreSunflower Estates MowingCost per AcreMulch per yard in place Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #8 Tracking Number CC 2017-14 Rejection of Submittals and New RFP for Downtown Projects City Council – March 28, 2017 N/A Majority Approval See attached Nicole Kathman Administration Name Department Summary Recommendation to reject submittals for Downtown Sidewalk and Fence Replacement RFPs and publish a new RFP. Background At the end of January, we went out to RFP for sidewalks and railings in the downtown area. Two bids were received, one by Copenhaver Construction in the amount of $25,673 and the other by Robert White Construction in the amount of $31,718. After going through the submitted proposals, it did not appear that the specs that we had the links to in the first RFP were utilized. In addition, neither firm submitted any supporting documents to indicate what the railing would look like. Staff was concerned that the railing would simply be a chain link fence or something of lower quality than desired. We reached out to the lowest bidder several times for clarifications and to submit an example drawing, but no response was received. With a price difference of approximately $6,000, we did not feel it was appropriate to move forward with the second bidder without proper reasoning not to go forward with the lowest bidder. That being said, staff thought the best solution would be to reject both bids and start over with a new RFP that provides more guidelines and a requirement to submit a railing drawing with the proposal. This new RFP draft is attached. We propose the following new timeline: 03/28/2017 Draft RFP to City Council 03/29/2017 Publish RFP 04/27/2016 Submittal Deadline 04/28/2017 – Staff Review of Submittals 05/10/2017 05/16/2017 Recommendation to Public Works Committee 05/23/2017 Recommendation to City Council Summer 2017 Contract Begins/Construction Memorandum To: City Council From: Nicole Kathman, Administrative Intern CC: Eric Dhuse, Public Works Director Date: March 20, 2017 Subject: Rejection of Submittals and New RFP for Downtown Projects Recommendation Staff recommends approval to reject the submitted proposals and to go out again for proposal with the new RFP. 1 United City of Yorkville, Illinois 800 Game Farm Road, Yorkville, Illinois 60560 Request for Proposals The United City of Yorkville, Illinois will accept proposals for: Sidewalk and Railing Installation in Downtown Area Sealed proposals will be received at City Hall, at 800 Game Farm Road, Yorkville, Illinois 60560 until 12:00 PM on April 27, 2017. Proposals will be publicly opened and read at that time in the conference room of the City Hall, 800 Game Farm Road, Yorkville, Illinois. Proposals should be submitted in sealed envelopes plainly marked “Downtown Sidewalk and Railing Installation” to: NICOLE KATHMAN ADMINISTRATIVE INTERN UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 The City Council reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. General questions regarding this Request for Proposals shall be directed to Nicole Kathman, Administrative Intern at 630-553-8565. All detailed questions concerning the actual specifications are to be forwarded by email to Eric Dhuse, Public Works Director, at edhuse@yorkville.il.us by April 21st. The person or firm submitting the proposal shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the proposal. All submittals must include complete proposal forms in addition to a design drawing of the railing. 2 SPECIFICATIONS Scope of Project: The successful bidder shall complete the following work for sidewalk and railing replacement in specified sections (Area 1 (Near 226 S. Bridge St) & Area 2 (117 W. Van Emmon)) of the downtown area of Yorkville, Illinois: 1. Removal of approximately 1201 square feet of sidewalk across both areas 1 and 2. 2. Installation of approximately 1351 square feet of sidewalk across both areas 1 and 2 3. Removal of approximately 74 linear feet of miscellaneous fencing in area 1. 4. Installation of approximately 74 linear feet of railing in area 1 5. Removal of approximately 29 square yards of 4” depth asphalt driveway in area 2. 6. Replacement of approximately 13 square yards of 4” depth asphalt in area 2 7. Site Restoration of approximately 77 square yards across both areas 1 and 2 8. Traffic Control (properly barricade and block construction areas both during working and nonworking hours) Maps that specify the locations for the project are included at the end of the RFP. Railing Standards: 1. Railing shall be powder coated black. 2. Railing shall be made of galvanized steel 3. The Contractor shall follow specifications for guards as outlined in Section 1013 (Guards) in Chapter 10 of the 2009 International Building Code. This is included at the end of the RFP. The entire document can be found at http://codes.iccsafe.org/app/book/toc/2009/I-Codes/2009%20IBC%20HTML/index.html As a guideline, we are seeking something rather simple with horizontal or vertical bars and no hand rails. Below are two examples: 3 Sidewalk Standards: 1. The Contractor shall specifications for sidewalks as outlined in Section 424 (Portland Cement Concrete Sidewalk) of the Standard Specifications for Road and Bridge Construction in Illinois as adopted in 2012. This is included at the end of the RFP. The entire document can be found at http://www.idot.illinois.gov/assets/uploads/files/doing- business/manuals-guides-&-handbooks/highways/construction/standard- specifications/12specbook.pdf Site Restoration Standards: 1. The Contractor shall ensure that all debris generated by the sidewalk removal and replacement process are raked and removed from the location. 4” of topsoil shall be placed and compacted as best possible until original ground level is reached, along sides of sidewalk. The disturbed areas shall be seeded. Site Cleanup shall be completed after each day. The work area includes the street & curb, parkway, sidewalk, private lawns, driveways and any area affected by the work. If site cleanup is to be delayed for any particular reason, barricades, cones and/or caution tape must be used until the site is clean as determined by the City of Yorkville Building Code Official. Upon completion of the entire removal and replacement of sidewalk, the site should be returned to the same condition that existed in prior to work being done Conditions: A pre-construction meeting shall be held with the City of Yorkville and the contractor no less than five (5) business days before the start of any work. All work shall be conducted between the hours of seven o’clock (7:00) am and five o’clock (5:00) pm, Monday through Saturday. All work items shall be completed in full and to the satisfaction of the City of Yorkville Building Code Official within thirty (30) business days. Proposal Selection: The City of Yorkville will select contractors, which in its opinion, best meets the intention of the project scope and budget. The selected proposals may be required to adjust the work items to accommodate project scope and budget constraints at the direction of the City. 4 UNITED CITY OF YORKVILLE, ILLINOIS SPECIAL CONDITIONS 1. Persons submitting proposals Qualifications. If requested, the interested Person submitting the proposal must provide a detailed statement regarding the business and technical organization of the Person submitting the proposal that is available for the work that is contemplated. Information pertaining to financial resources, experiences of personnel, previously completed projects, plant facilities, and other data may also be required to satisfy the City that the Person submitting the proposal is equipped and prepared to fulfill the Contract should the Contract be awarded to him. The competency and responsibility of Persons submitting proposals and of their proposed subcontractors will be considered in making awards. If requested by the City, the Person submitting the proposal shall include a complete list of all equipment and manpower available to perform the work intended on the Plans and Specifications. The list of equipment and manpower must prove to the City that the Person submitting the proposal is well qualified and able to perform the work, and it shall be taken into consideration in awarding the Contract. The City may make such investigations as it deems necessary, and the Person submitting the proposal shall furnish to the City all such information and data for this purpose as the City may request. A responsible Person submitting the proposal is one who meets all of the following requirements:  Have adequate financial resources or the ability to secure such resources.  Have the necessary experience, organization, and technical qualifications, and has or can acquire, the necessary equipment to perform the proposed Contract.  Is able to comply with the required performance schedule or completion date, taking into account all existing commitments.  Has a satisfactory record of performance, integrity, judgment, and skills.  Is qualified and eligible under all applicable laws and regulations. If the Person submitting the proposal possesses a current Illinois Department of Transportation “Certificate of Eligibility” with an amount for the work specified at least equal to the minimum amount of qualification indicated on the Legal Notice he may choose to provide the City a copy of the certificate in lieu of providing the above mentioned Persons submitting proposals Qualification requirements. 2. Basis of Payment: the Contractor shall submit with each payment request the Contractor’s Partial Waiver of Lien for the full amount of the requested payment. Beginning with the second payment request, and with each succeeding payment request, the Contractor shall submit partial waivers of lien for each subcontractor and supplier showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor’s work, less retainage, included on the previous payment request. The Contractor’s request for final payment shall include the Contractor’s Final Waiver of Lien which shall be for the full amount of his Contract, including any change orders thereto, and Final Waivers of Lien from all subcontractors and suppliers for which Final Waivers of Lien have not previously been submitted. 3. Project Acceptance Procedures: All final pay item quantities shall be agreed upon between the City and the Contractor, and a final invoice shall be submitted by the Contractor, complete with all required waivers of lien and surety. Approval of the final pay estimate by the Director of Public Works shall constitute acceptance of the project by the United City of Yorkville, and written notice of such action shall be given to the Contractor. The date of approval of the final pay estimate shall be the Date of Acceptance, and shall also be the date of the Start of Guarantee. Prior to the required Date(s) of Substantial Completion, a partial project acceptance may be granted in accordance with the foregoing procedure for entire project acceptance, with the exception that the pay estimate for the quantities of items included in the partial project acceptance shall not be the final pay estimate for the entire project. In the case of the City’s acceptance of any portion of the work as may be required because of the inclusion of a Date of Substantial Completion requirement, or for other reasons as may be agreed to by the United City of Yorkville, such 5 partial acceptance action shall not constitute acceptance of any other portion of the project not noted in the written notice of partial acceptance which shall be provided to the Contractor by the Director of Parks and Recreation. 4. General Guarantee: Neither the final certificate of payment nor any provision in the Contractor Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting there from, which shall appear within a period of one (1) year from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond requirements, if required. Unless otherwise amended in writing by the Director of Public Works, the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 5. Termination of Contract: the United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the corporate authorities of the United City of Yorkville. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the Contract was due to causes beyond the control and without the fault or negligence of the Contractor. 6. Notification of Work: The Contractor shall notify the City’s Director of Public Works 48 hours prior to commencement of work. 7. Cleaning: During construction, the Contractor and his subcontractors shall remove from the premises, rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the premises clean during construction to the satisfaction of the Director of Public Works. 8. Business/Resident Notification: The Contractor shall not close any street or private driveway without the consent of the Director of Public Works, and the proper notification of the affected business/resident. 9. Use of Fire Hydrants: no fire hydrants shall be used to obtain water for non-emergency use. Water can be purchased and obtained at the City’s Public Works Building. 6 UNITED CITY OF YORKVILLE, ILLINOIS GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Persons submitting proposals or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City assumes that submission of a proposal means that the person submitting the proposal has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms – All proposals must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces. All proposal forms may be obtained from the Office of the Administrator, 800 Game Farm Road, Yorkville, Illinois 60560 and when completed delivered to the same Office prior to the proposal closing date and time. Persons submitting proposals may attach separate sheets for the purpose of explanation, exception, or alternative proposal and to cover required unit prices. 2. Submittal of Proposal – Proposals must be submitted to the attention of the Administrative Intern. 3. Examination of Proposal Forms, Specifications, and Site – The person submitting the proposal shall carefully examine the proposal forms which may include the request for proposal, instruction to Persons submitting proposals, general conditions, special conditions, plans, specifications, proposal form, bond, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The person submitting the proposal shall verify all measurements relative to the work, shall be responsible for the correctness of same. The person submitting the proposal will examine the site and the premises and satisfy themselves as to the existing conditions under which the person submitting the proposal will be obligated to operate. Failure of the person submitting the proposal to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional moneys will be added to the contract. The successful person submitting the proposal must notify all utility companies that are a part of J.U.L.I.E. of the responsibility of each utility company to locate its utilities. The submission of the proposal shall be considered conclusive evidence that the person submitting the proposal has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the person submitting the proposal will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Scope of Work – The person submitting the proposal shall supply all required supervision, skilled labor, transportation, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The person submitting the proposal shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the City. The person submitting the proposal shall provide adequate protection of the job site to protect the general public and adjacent property. The City is not responsible for site safety. The person submitting the proposal is solely and exclusively responsible for construction means, methods, technologies and site safety. 5. Completeness – All information required by the Request for Proposal must be supplied to constitute a responsive proposal. The Person submitting the proposal shall include the completed Proposal Sheet. The City will strictly hold the person submitting the proposal to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the person submitting the proposal. 7 6. Error in Proposals – When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the person submitting the proposal is not relieved from errors in proposal preparation. Erasures in proposals must be explained over signature of person submitting the proposal. 7. Withdrawal of Proposals – A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Administrative Intern prior to the Closing Date. 8. Person submitting the proposal Interested in More than One Proposal – Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to other Persons submitting proposals is not thereby disqualified from quoting prices to other Persons submitting proposals or from submitting a proposal directly for the work, materials, or supplies. 9. Person submitting the proposal’s qualifications – No award will be made to any person submitting the proposal who cannot satisfy to the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The person submitting the proposal shall furnish to the City all information and data the City may request for the purpose of investigation. 10. Proposal Award for All or Part – Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The City reserves the right to make award on all items, or any of the items, according to the best interests of the City. 11. Samples – Samples or drawings requested shall be delivered and removed at no cost to the City. The City shall not be responsible for damage to samples. Samples shall be removed by the person submitting the proposal within thirty (30) days after notification. Samples must be submitted prior to the time set for the opening of proposals. 12. Equipment or Materials – Each person submitting the proposal shall submit catalogs, descriptive literature, and detailed drawings necessary to fully describe those features or the material or work not covered in the specifications. The parts and materials proposals must be of current date (latest model) and meet specifications. This provision excludes surplus, remanufactured, and used products except as an alternate proposal. The brand name and/or manufacturer of each item proposed must be clearly stated in the proposal. Guarantee and/or warranty information must be included with this proposal. 13. Toxic Substance – Prior to delivery of any material which is caustic, corrosive, flammable or dangerous to handle, the supplier shall provide written directions as to methods of handling such products, as well as the antidote or neutralizing material required for its first aid (Material Safety Date Sheet). 14. Delivery – Where applicable all materials shipped to the City must be shipped F.O.B. delivered, designated location, Yorkville, Illinois. If delivery is made by truck, arrangements must be made in advance by the person submitting the proposal, with concurrence by the City, for receipt of the materials. The materials must be delivered where directed. 15. Estimated Proposal Quantities – On “Estimated Quantities”, the City may purchase more or less than the estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the estimated quantity of each item, unless otherwise agreed upon. 16. Trade Names – Alternative Proposal – When an item is identified in the specifications by a manufacturer’s or trade name or catalog number, the person submitting an alternative shall identify that item. If the specifications state “or equal” proposals on other items will be considered provided the person submitting the proposal clearly identifies in his proposal the item to be furnished, together with any descriptive matter which will indicate the character of the item. 8 Persons submitting proposals which deviate from these specifications, but which they believe are equivalent, are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The proposal must be accompanied by complete specifications for the items offered. Persons submitting proposals wishing to submit a secondary proposal must submit it as an alternate proposal. The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is of equivalent or better quality. 17. Price – Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating, freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the successful person submitting the proposal with its tax exemption number. Cash discounts will not be considered in determining overall price, but may be used in an overall evaluation. 18. Consideration of Proposal – No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The person submitting the proposal, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses and adequate insurance to comply with the terms of these specifications and contract documents. 19. Execution of Contract – The successful person submitting the proposal shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Persons submitting proposals, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the successful person submitting the proposal. 20. Compliance with All Laws – All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 21. Prevailing Wage – Not less than the prevailing rate of wages as established by the City shall be paid by the Contractor and each subcontractor to its laborers, workers, and mechanics constructing public works under this contract as determined by the Illinois Department of Labor pursuant to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). It shall be the responsibility of the Contractor to monitor the prevailing wage rates for any increase in rates during the contract and adjust wage rates accordingly. The current prevailing wage rates are available on the Illinois Department of Labor web site at www.state.il.us/agency/idol or by calling the United City of Yorkville at 708-283-4950. The Contractor and its subcontractors shall comply with Section 5 of the Act that requires the Contractor and its subcontractors to submit to the City monthly certified payroll records along with a statement affirming that such records are true and accurate, that the wages paid to each worker are not less than the required prevailing rate and that the Contractor or subcontractor is aware that filing records it knows to be false is a 9 Class B misdemeanor. Each month's certified payroll(s) must be filed with the City before the end of the next month or prior to payment by the City for work that includes that payroll. 22. Compliance with the Substance Abuse Prevention on Public Works Projects Act – The Contractor and its Subcontractors shall comply with the Substance Abuse Prevention on Public Works projects Act (820 ILCS 265/1 et seq.) and prior to commencing work on a “public works” project (as defined in the Prevailing Wage Act) file with the City its program to comply with the Act or file that portion of its collective bargaining agreement that deals with the matters covered by the Act. 23. Equal Employment Opportunity – During the performance of the contract and/or supplying of materials, equipment, and suppliers, person submitting the proposal must be in full compliance with all provisions of the Acts of the General Assembly of the State of Illinois relating to employment, including equal opportunity requirements. 24. Contract Alterations – No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 25. Notices – All notices required by the contract shall be given in writing. 26. Nonassignability – The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations, or change the terms of the contract. 27. Indemnity – To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 28. Insurance – In submission of a proposal, the person submitting the proposal is certifying that he has all insurance coverages required by law or would normally be expected for person submitting the proposal’s type of business. In addition, the person submitting the proposal is certifying that he has or will obtain at least the insurance coverages on the attached Insurance requirements. 29. Default – The City may terminate a contract by written notice of default to the Contractor if: a. The Contractor fails to make delivery of the materials or perform the services within the time specified in the proposal, or b. fails to make progress so as to endanger performance of the contract, or c. fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as required. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services, unless the 10 Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 30. Inspection – The City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. 31. Supplementary Conditions – Wherever special conditions are written into the specifications or supplementary conditions which are in conflict with conditions stated in these Instructions to Person submitting the proposal, the conditions stated in the specifications or supplementary conditions shall take precedence. 32. Permits and Licenses – The successful person submitting the proposal and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 33. Person submitting the proposal's Certification – - In compliance with the Illinois State Law that requires each person submitting the proposal to file a certification regarding proposal rigging and proposal rotating and that it is not delinquent in its taxes. 34. Change Orders – After the contract award, changes in or additions to the work and/or a change in the amount of money to be paid to the person submitting the proposal must be the result of an approved change order first ordered by the Director of Community Development and approved by the City Administrator and/ or City Council. 35. Time of Completion – The successful person submitting the proposal shall completely perform its proposal in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the proposal proposal. 36. Payment – Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. 37. Guarantees and Warranties – All guarantees and warranties required shall be furnished by the successful person submitting the proposal and shall be delivered to the City before final payment on the contract is issued. 38. Waiver of Lien – where applicable a waiver of lien and contractor’s affidavit must be submitted by the successful person submitting the proposal, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. 11 PROPOSAL Note: The Person submitting the proposal must complete all portions of this Proposal The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor and incidentals specified for the price below. It is understood that the City reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than ninety (90) days. I (We) propose to complete the following project as more fully described in the specifications for the following: Item Quantity Unit Price Cost 1 PCC Sidewalk Removal 1201 SF 2 PCC Sidewalk Replacement 5’ 830 SF 3 PCC Sidewalk Replacement 7’ 511 SF 4 Asphalt Removal 4” Depth 29 SY 5 Asphalt Replacement 4” Depth 13 SY 6 Miscellaneous Fencing Removal 74 LF 7 Railing Installation 74 LF 8 Site Restoration 77 SY 9 Traffic Control 1 LS TOTAL: $_____________ 12 I, ____________________________, do represent that I am (title) ___________________ of (company) ________________________________, and that the attached submittal complies in all respects with the safety and accessibility standards as set forth in this request for proposals either by inclusion or by reference. Please attach required submittals and any additional supporting information. ___ Our firm has not altered any of the written texts within this document. Only those areas requiring input by the respondent have been changed or completed. ___ Our firm will comply with the Prevailing Wage requirements as outlined in section entitled “A. General Conditions” and Public Act 095-0635. If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of the Contract, the City must be advised of the subcontractor’s company name, address, telephone and fax numbers, and a contact person’s name at the time of proposal submittal. YES NO Will you be utilizing a subcontractor? ____ ____ If yes, have you included all required Information with your proposal submittal? ____ ____ or NO PROPOSAL – Keep our company on your Persons submitting proposals List ______________________________ Signature ______________________________ Date NO PROPOSAL – Remove our company from Your Persons submitting proposals List ______________________________ Signature ______________________________ Date 13 I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that The Person submitting the proposal is not barred by law from submitting a proposal to the City for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal Rotating); and that The Person submitting the proposal is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that The Person submitting the proposal provides a drug free workplace pursuant to 30 ILCS 580/1, et seq., and that The Person submitting the proposal certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that The Person submitting the proposal is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment policies and program. _____________________________________ _______________________________ Firm Name Signed Name and Title _____________________________________ ____________________________________ Street Address Print Name and Title _____________________________________ ____________________________________ City State Zip E-mail Address ______________________________________ ____________________________________ Phone Number Fax Number _____________________________________ Date I MEANS OF EGRESS above 4 inches (102 mm), the vertical clearance dimension of 1 1/2 inches (38 mm) shall be permitted to be reduced by 1/8 inch (3 mm). 4. Where handrails are provided along walking surfaces with slopes not steeper than 1 :20, the bottoms of the handrail gripping surfaces shall be permitted to be obstructed along their entire length where they are integral to crash rails or bumper guards. 1012.S Fittings. Handrails shall not rotate within their fittings. 1012.6 Handrail extensions. Handrails shall return to a wall, guard or the walking surface or shall be continuous to the hand- rail of an adjacent stair flight or ramp run. Where handrails are not continuous between flights, the handrails shall extend hori- zontally at least 12 inches (305 mm) beyond the top riser and continue to slope for the depth of one tread beyond the bottom riser. At ramps where handrails are not continuous between runs, the handrails shall extend horizontally above the landing 12 inches (305 mm) minimum beyond the top and bottom of ramp runs. The extensions of handrails shall be in the same direction of the stair flights at stairways and the ramp runs at ramps. Exceptions: 1. Handrails within a dwelling unit that is not required to be accessible need extend only from the top riser to the bottom riser. 2. Aisle handrails in Group A and E occupancies in accordance with Section 1028.13. 3. Handrails for alternating tread devices and ship lad- ders are permitted to terminate at a location vertically above the top and bottom risers. Handrails for alter- nating tread devices and ship ladders are not required to be continuous between flights or to extend beyond the top or bottom risers. 1012. 7 Clearance. Clear space between a handrail and a wall or other surface shall be a minimum of 1 1/2 inches (38 mm). A handrail and a wall or other surface adjacent to the handrail shall be free of any sharp or abrasive elements. 1012.8 Projections. On ramps, the clear width between hand- rails shall be 36 inches (914 mm) minimum. Projections into the required width of stairways and ramps at each handrail shall not exceed 4 1/2 inches (114 mm) at or below the handrail height. Projections into the required width shall not be limited above the minimum headroom height required in Section 1009.2. 1012.9 Intermediate handrails. Stairways shall have inter- mediate handrails located in such a manner that all portions of the stairway width required for egress capacity are within 30 inches (762 mm) of a handrail. On monumental stairs, hand- rails shall be located along the most direct path of egress travel. SECTION 1013 GUARDS 1 1013.1 Where required. Guards shall be located along open-sided walking surfaces, including mezzanines, equip- 236 ment platforms, stairs, ramps and landings that are located more than 30 inches (762 mm) measured vertically to the floor or grade below at any point within 36 inches (914 mm) hori- zontally to the edge of the open side. Guards shall be adequate in strength and attachment in accordance with Section 1607.7. Exception: Guards are not required for the following loca- tions: 1. On the loading side of loading docks or piers. 2. On the audience side of stages and raised platforms, including steps leading up to the stage and raised plat- forms. 3. On raised stage and platform floor areas, such as run- ways, ramps and side stages used for entertainment or presentations. 4. At vertical openings in the performance area of stages and platforms. 5. At elevated walking surfaces appurtenant to stages and platforms for access to and utilization of special lighting or equipment. 6. Along vehicle service pits not accessible to the public. 7. In assembly seating where guards in accordance with Section 1028.14 are permitted and provided. 1013.1.1 Glazing. Where glass is used to provide a guard or as a portion of the guard system, the guard shall also comply with Section 2407. Where the glazing provided does not meet the strength and attachment requirements of Section 1607.7, complying guards shall also be located along glazed sides of open-sided walking surfaces. 1013.2 Height. Required guards shall be not less than 42 inches (1067 mm) high, measured vertically above the adjacent walking surfaces, adjacent fixed seating or the line connecting the leading edges of the treads. Exceptions: 1. For occupancies in Group R-3, and within individual dwelling units in occupancies in Group R-2, guards on the open sides of stairs shall have a height not less than 34 inches (864 mm) measured vertically from a line connecting the leading edges of the treads. 2. For occupancies in Group R-3, and within individual dwelling units in occupancies in Group R-2, where the top of the guard also serves as a handrail on the open sides of stairs, the top of the guard shall not be less than 34 inches (864 mm) and not more than 38 inches (965 mm) measured vertically from a line con- necting the leading edges of the treads. 3. The height in assembly seating areas shall be in accor- dance with Section 1028.14. 4. Along alternating tread devices and ship ladders, I guards whose top rail also serves as a handrail, shall have height not less than 30 inches (762 mm) and not more than 34 inches (864 mm), measured vertically from the leading edge of the device tread nosing. 2009 INTERNATIONAL BUILDING CODE® 1013.3 Opening limitations. Required guards shall not have openings which allow passage of a sphere 4 inches ( 102 mm) in diameter from the walking surface to the required guard height. Exceptions: 1. From a height of 36 inches (914 mm) to 42 inches (1067 mm), guards shall not have openings which allow passage of a sphere 43/s inches (111 mm) in diameter. 2. The triangular openings at the open sides of a stair, formed by the riser, tread and bottom rail shall not allow passage of a sphere 6 inches (152 mm) in diam- eter. 3. At elevated walking surfaces for access to and use of electrical, mechanical or plumbing systems or equip- ment, guards shall not have openings which allow passage of a sphere 21 inches (533 mm) in diameter. 4. In areas that are not open to the public within occu- pancies in Group I-3, F, H or S, and for alternating tread devices and ship ladders, guards shall not have openings which allow passage of a sphere 21 inches (533 mm) in diameter. 5. In assembly seating areas, guards at the end of aisles where they terminate at a fascia of boxes, balconies and galleries shall not have openings which allow passage of a sphere 4 inches in diameter (102 mm) up to a heightof26 inches (660 mm). From aheightof26 inches (660 mm) to 42 inches (1067 mm) above the adjacent walking surfaces, guards shall not have openings which allow passage of a sphere 8 inches (203 mm) in diameter. 6. Within individual dwelling units and sleeping units in Group R-2 and R-3 occupancies, guards on the open sides of stairs shall not have openings which allow passage of a sphere 43/s (111 mm) inches in diameter. 1013.4 Screen porches. Porches and decks which are enclosed with insect screening shall be provided with guards where the walking surface is located more than 30 inches (762 mm) above the floor or grade below. 1013.5 Mechanical equipment. Guards shall be provided where appliances, equipment, fans, roof hatch openings or other components that require service are located within 10 feet (3048 mm) of a roof edge or open side of a walking surface and such edge or open side is located more than 30 inches (762 mm) above the floor, roof or grade below. The guard shall be con- structed so as to prevent the passage of a sphere 21 inches (533 mm) in diameter. The guard shall extend not less than 30 inches (762 mm) beyond each end of such appliance, equipment, fan or component. 1013.6 Roof access. Guards shall be provided where the roof hatch opening is located within 10 feet (3048 mm) of a roof edge or open side of a walking surface and such edge or open side is located more than 30 inches (762 mm) above the floor, roof or grade below. The guard shall be constructed so as to 2009 INTERNATIONAL BUILDING CODE® MEANS OF EGRESS prevent the passage of a sphere 21 inches (533 mm) in diame- ter. SECTION 1014 EXIT ACCESS 1014.1 General. The exit access shall comply with the applica-I ble provisions of Sections 1003 through 1013. Exit access arrangement shall comply with Sections 1014 through 1019 . 1014.2 Egress through intervening spaces. Egress through intervening spaces shall comply with this section. 1. Egress from a room or space shall not pass through adjoining or intervening rooms or areas, except where such adjoining rooms or areas and the area served are accessory to one or the other, are not a Group H occu- pancy and provide a discernible path of egress travel to an exit. Exception: Means of egress are not prohibited through adjoining or intervening rooms or spaces in a Group H, S or F occupancy when the adjoining or intervening rooms or spaces are the same or a lesser hazard occupancy group. 2. An exit access shall not pass through a room that can be locked to prevent egress. 3. Means of egress from dwelling units or sleeping areas shall not lead through other sleeping areas, toilet rooms or bathrooms. 4. Egress shall not pass through kitchens, storage rooms, closets or spaces used for similar purposes. Exceptions: 1. Means of egress are not prohibited through a kitchen area serving adjoining rooms constitut- ing part of the same dwelling unit or sleeping unit. 2. Means of egress are not prohibited through stockrooms in Group M occupancies when all of the following are met: 2.1. The stock is of the same hazard classifi- cation as that found in the main retail area; 2.2. Not more than 50 percent of the exit access is through the stockroom; 2.3. The stockroom is not subject to locking from the egress side; and 2.4. There is a demarcated, minimum 44-inch-wide (1118 mm) aisle defined by full-or partial-height fixed walls or similar construction that will maintain the required width and lead directly from the retail area to the exit without obstructions. 237 Portland Cement Concrete Sidewalk Art. 424.03 249 and shall be edged with an edging tool having a 1/4 in. (6 mm) radius. The edges of the slabs shall be edged as described above. Tie bars will not be required in construction joints; however the joints shall be edged as described above. 423.07 Expansion Joints. At points where the proposed driveway pavement occupies the entire space between the concrete curb or combination concrete curb and gutter and an adjacent building, permanent structure, existing driveway or other similar obstruction, 1 in (25 mm) preformed expansion joint filler shall be placed between the driveway pavement and the obstruction. The expansion joint filler shall extend the entire depth of the driveway. 423.08 Backfill. After the concrete has been cured, the spaces along the edges of the driveway pavement shall be backfilled to the required elevation with approved material. The material shall then be compacted, and the surface neatly graded. 423.09 Disposal of Surplus Material. Surplus or waste material resulting from the driveway construction operations shall be disposed of according to Article 202.03. 423.10 Method of Measurement. This work will be measured for payment in place and the area computed in square yards (square meters). Earth excavation will be measured for payment according to Article 202.07. 423.11 Basis of Payment. This work will be paid for at the contract unit price per square yard (square meter) for PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, of the thickness specified. Earth excavation required will be paid for according to Article 202.08. SECTION 424. PORTLAND CEMENT CONCRETE SIDEWALK 424.01 Description. This work shall consist of constructing portland cement concrete sidewalk and sidewalk accessibility ramps on a prepared subgrade. This work does not include sidewalk that is integrally a part of a structure. 424.02 Materials. Materials shall be according to the following. Item Article/Section (a) Portland Cement Concrete ..................................................................... 1020 (b) Preformed Expansion Joint Fillers .......................................................... 1051 424.03 Equipment. Equipment shall be according to the following. Item Article/Section (a) Miscellaneous Equipment .................................................................. 1103.17 Art. 424.04 Portland Cement Concrete Sidewalk 250 CONSTRUCTION REQUIREMENTS 424.04 Subgrade Preparation. The subgrade shall be tamped or rolled until thoroughly compacted and at the proper line and grade as shown on the plans. At locations where sidewalk is constructed at entrances, the sidewalk shall be thickened to the thickness of the adjacent entrance or driveway pavement. 424.05 Forms. Side forms shall be of lumber of not less than 2 in. (50 mm) thickness or of steel of equal rigidity. They shall be held securely in place by stakes or braces, with the top edges true to line and grade. Forms for the sidewalk accessibility ramps shall be set so that the slab will have a uniform fall between the sidewalk proper and the curb grade. At the Contractor's option, slipforming using equipment approved by the Engineer will be allowed. 424.06 Placing and Finishing. The subgrade shall be moistened just before the concrete is placed. The concrete shall be placed in successive batches for the entire width of the slab, struck-off, consolidated with a hand vibrator, and finished to a true and even surface with floats and trowels. A vibratory screed may be used to strike off, consolidate, and finish the concrete. The final finish shall be done with a wooden float, leaving an even surface. Steel trowels shall not be permitted. After the water sheen has disappeared, the surface shall be given a final finish by brushing with a whitewash brush. The brush shall be drawn across the sidewalk at right angles to the edges of the walk, with adjacent strokes slightly overlapping, producing a uniform, slightly roughened surface with parallel brush marks. The surface shall be divided by grooves constructed at right angles to the centerline of the sidewalk. These grooves shall extend to 1/4 the depth of the sidewalk, shall be not less than 1/8 in. (3 mm) nor more than 1/4 in. (6 mm) in width, and shall be edged with an edging tool having a 1/4 in. (6 mm) radius. No slab shall be longer than 6 ft (1.8 m) nor less than 4 ft (1.2 m) on any one side, unless otherwise ordered by the Engineer. The edges of the slabs shall be edged as described above. 424.07 Expansion Joints. Expansion joints of the thickness specified below shall consist of preformed joint filler. The top of the joint shall be placed 1/4 in. (6 mm) below the surface of the sidewalk. (a) 1/2 in. (13 mm) Thick Expansion Joints. Expansion joints 1/2 in. (13 mm) thick shall be placed between the sidewalk and all structures such as light standards, traffic light standards, traffic poles and subway columns, which extend through the sidewalk. (b) 3/4 in. (20 mm) Thick Expansion Joints. Transverse expansion joints 3/4 in. (20 mm) thick shall be placed at intervals of not more than 100 ft (30 m) in the sidewalk. Where the sidewalk is constructed adjacent to pavement or curb having expansion joints, the expansion joints in the sidewalk shall be placed in line with the existing expansion joints as nearly as practicable. Expansion joints shall also be placed where the sidewalk abuts existing Portland Cement Concrete Sidewalk Art. 424.12 251 sidewalks, between driveway pavement and sidewalk, and between sidewalk accessibility ramps and curbs where the ramp abuts a curb. 424.08 Curb Ramps. Curb ramps shall be constructed according to the ADAAG, the Illinois Accessibility code, and as shown on the plans. Curb ramps shall be constructed to the same thickness as the adjacent sidewalk with a minimum thickness of 4 in. (100 mm). 424.09 Detectable Warnings. Detectable warnings shall consist of a surface of truncated domes meeting the requirements of the ADAAG and the details shown on the plans. Detectable warnings shall be installed at curb ramps, medians and pedestrian refuge islands, at-grade railroad crossings, transit platform edges, and other locations where pedestrians are required to cross a hazardous vehicular way. Detectable warnings shall also be installed at alleys and commercial entrances when permanent traffic control devices are present. The installation shall be an integral part of the walking surface and only the actual domes shall project above the walking surface. The product or method used for installing detectable warnings shall come with the following documents which shall be given to the Engineer prior to use. (a) Manufacturer’s certification stating the product is fully compliant with the ADAAG. (b) Manufacturer’s five year warranty. (c) Manufacturer’s specifications stating the required materials, equipment, and installation procedures. Products that are colored shall be colored their entire thickness. The materials, equipment, and installation procedures used shall be according to the manufacturer’s specifications. 424.10 Backfill. After the concrete has been cured, the spaces along the edges of the sidewalk and ramps shall be backfilled with approved material. The material shall be compacted until firm and the surface neatly graded. 424.11 Disposal of Surplus Material. Surplus or waste material shall be disposed of according to Article 202.03. 424.12 Method of Measurement. This work will be measured for payment in place and the area computed in square feet (square meters). Curb ramps will be measured for payment as sidewalk. No deduction will be made for detectable warnings located within the ramp. Detectable warnings will be measured for payment in place and the area computed in square feet (square meters). Earth excavation will be measured for payment according to Article 202.07. Art. 424.13 Removal of Existing Pavement and Appurtenances 252 424.13 Basis of Payment. This work will be paid for at the contract unit price per square foot (square meter) for PORTLAND CEMENT CONCRETE SIDEWALK, of the thickness specified. Detectable warnings will be paid for at the contract unit price per square foot (square meter) for DETECTABLE WARNINGS. Earth excavation required will be paid for according to Article 202.08. PAVEMENT REHABILITATION SECTION 440. REMOVAL OF EXISTING PAVEMENT AND APPURTENANCES 440.01 Description. This work shall consist of the complete removal of existing pavement, paved shoulders, driveway pavement, median, curb, gutter, combination curb and gutter, paved ditch, and sidewalk; the partial depth removal of concrete medians; and the removal of hot-mix asphalt (HMA) surfaces in preparation for subsequent resurfacing. Pavement removal shall be defined as portland cement concrete or HMA pavement and shall include portland cement concrete or HMA bases, overlays, and stabilized subbase. Paved shoulder removal shall be defined as portland cement concrete or HMA shoulders. Gutter removal and combination curb and gutter removal shall include the complete removal of all inlets, outlets, and entrances contained within the limits of removal. The removal of outlets shall include the entire discharge trough and end curtain wall for trough type outlets and the concrete box and outlet pipe for drop box type outlets. Paved ditch removal shall include the complete removal of all anchor walls and cut-off walls that are contained within the limits of removal. 440.02 Equipment. Equipment shall be according to the following. Item Article/Section (a) Self-Propelled Milling Machine ........................................................... 1101.16 CONSTRUCTION REQUIREMENTS 440.03 General. All existing pavement, including surface courses, base courses, and stabilized subbases, and other appurtenances as listed above, which interfere with construction work shall be completely removed as shown on the plans or as directed by the Engineer. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #9 Tracking Number CC 2017-15 Resolution approving the purchase of 102 E Van Emmon – First Reading City Council – March 28, 2017 N/ A 2/3 of Corporate Authorities Discussion See attached memo. Bart Olson Administration Name Department Summary First reading of a resolution authorizing the acquisition of 102 E Van Emmon St and a loan commitment letter with First National Bank of Omaha. Background The City Council discussed the ~3.4 acre property at 102 E Van Emmon St as a potential municipal facility with immediately available public parking several times and to varying degrees over the past few years. When the most recent tenant, Vault Gym, sought to move operations out of the building in anticipation of a new tenant, the City engaged the property owner, Imperial Investments, to see if they would be willing to sell the building to the City for a reasonable price. After several weeks of negotiations, the City and the property owner agreed to a purchase price of $1,170,000. Accordingly, a draft resolution and real estate contract is attached for consideration. Because this facility is in the downtown TIF district and would be used to improve public parking facilities in the area, as well as potential use as a public building in the future, the acquisition of the property is a TIF eligible expense. Since the downtown TIF fund only has a modest reserve amount of ~$250,000 and was expected to run a deficit in FY 17, the City would need a loan to cover the remaining purchase price. The property owner was willing to approve a purchase installment contract with the City that would have allowed to the City to pay the price over multiple years, plus interest at a rate of 3.5%. Staff took that proposal and evaluated other short-term loan options, before deciding on a favorable quote from the First National Bank of Omaha (Yorkville branch). The structure of the loan is included within the attached memo from Finance Director Fredrickson. In general, the payment price will be satisfied by a modest downpayment by the City at time of closing plus the loan proceeds from First National Bank. The loan with First National Bank will be for a four-year term at 3% interest. In order to accomplish all of the above a budget amendment will be necessary. That budget amendment will include the down payment by the City from existing TIF proceeds at time of purchase, and the issuance and repayment of the loan – all within the downtown TIF fund. Use of the property The property contains a ~30 year old, 14,000 s.f., two level commercial building that formerly held the Old Second or Yorkville National Bank. In the past few years, the property has been renovated into a crossfit-type athletic facility. The immediate primary use of the building will be for public parking. The City completed a downtown parking study earlier this year that identified that certain areas within downtown Yorkville have a parking deficit, and the entire downtown is deficient in accessible parking spaces. Because the Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 22, 2017 Subject: Acquisition of 102 E Van Emmon existing owner has chosen not to make the parking lot open to the public during non-business hours, the acquisition by the City would allow for a centrally located, large parking lot within the downtown which adds ~65 public parking spaces. As a point of comparison, the City spent ~$785,000 in the late 2000s to acquire the Historic Jail and construct ~20 new parking spaces on the property. An immediate potential use of this building would be for adult recreation programming and long- term storage of City documents. These uses would require almost no improvements to the building and would allow us to expand adult recreation programming options and alleviate a major storage issue for long-term documents at City Hall. In the case of recreation programming, fitness type classes could be offered under the existing layout and arts and crafts classes currently held elsewhere could be programmed in the building. The location of the building in relationship to the ARC Building is a good opportunity to cross market kids classes at the ARC Building and adult programming at the 102 E Van Emmon building. Parks and Recreation Director Evans has stated that parents who drop off their kids at the ARC Building are typically looking for something to do for the hour that classes usually run. Additionally, the 102 E Van Emmon Building is not properly laid out for childrens programming because of its layouts and potential safety hazards (large vault and heavy doors, multiple stair cases, open concept). For storage, there is a large bank vault and office and storage rooms on site that would provide the City with the ability to clear out some storage rooms at City Hall and use those rooms for conference space, office space, or just to clear out overcrowded existing storage. Many of the City Hall office spaces are cluttered with boxes and equipment due to the lack of storage space in City Hall. A potential near-term use of the building which would require some remodeling would be for childrens programming. With property safety improvements and division of the building, preschool could be held in the building which would allow us to double current City-wide preschool enrollment numbers. Preschool is a major revenue generator for Parks and Recreation and is in high demand in the area. In this scenario, the remainder of the building could be used for additional programming space, office space, and conference rooms. A similar retrofit of a previous bank building by a recreation district for children’s programming is Plainfield Township Park District at their Heritage Professional Center in downtown Plainfield located at 24023 W. Lockport Street. http://www.plainfieldparkdistrict.com/facilities-Heritage-Professional-Center.asp In this case, the Park District is leasing space from a private owner, but the owner was willing and able to fund the improvements to the building to accommodate the Park District. A potential mid-term use of the building which would require a fair amount of planning and renovation would be as a City Hall. Public buildings as civic spaces and pedestrian generators is mentioned in both the City’s original downtown vision plan from 2006, and the City’s current comprehensive plan. Additionally, the March 2017 issue of the IML review has an article which summarizes a study by Northern Illinois University’s Center for Governmental Studies, which talks about the expected roles of a downtown. Out of the seven categories surveyed, the most important role was “creating a sense of community and positive image”. No studies have yet been completed by staff to discuss renovation costs for this type of use, as there are no immediate plans to move forward. The largest immediate issue with this type of use identified in staff inspections is the HVAC system in the building. The HVAC system was created in the early 70s, and has been modified by the existing owner in several ways which will make the system obsolete if the City changes the layout of the building. While the system is working currently, it is likely past its useful life span and would cost upwards of $300,000 replace during renovations. This improvement would be a TIF eligible expense. One other push factor on the use of the Van Emmon building as a public building is the existing City Hall is not in a great long-term location. There is little room to expand, and the facility sits in the middle of a large school campus. From an emergency operations planning perspective, it is a risk to have so many governmental buildings clustered together. Moving a City Hall to the downtown would eliminate this risk in the future and the property would have enough room to expand the building in the future. While the eastern half of the Van Emmon property has some major topography changes, the entire size of the site is still sufficient for building and property development. Another potential mid-term use of the property which would provide public access and recreational features would be for a public space or lookout point at the top of the hill. While the existing hilltop is wooded, there is an installed trail and a couple vistas of the Fox River and downtown. Similar to what the City has discussed for the courthouse hill, we could create a parallel and secondary lookout point as a public space. All of the uses discussed above are abstract and preliminary. This property has been on the market twice in the past decade, once when Old Second sold it to Imperial Investments, and current. It is an anomaly in the downtown both because of its central location and size, and past City Councils have discussed its desirability both when the property has been on the market and off the market. Because of the unexpected nature of the property being available, detailed plans and proposals for the building have not been formally discussed by the City Council. Recommendation This item is on the agenda for a first reading. Staff recommends discussion on the merits of the acquisition of the property and the loan document. Pending direction to proceed, the item would be placed on the April 11th City Council for consideration. Resolution No. 2017-___ Page 1 Resolution No. 2017-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A REAL ESTATE SALE CONTRACT AND THE EXECUTION OF A LOAN COMMITMENT LETTER WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the City is authorized to purchase real estate for public purposes pursuant to Section 11-61-3 of the Illinois Municipal Code, 65 ILCS 5/11-61-3. WHEREAS, the City desires to purchase certain real property commonly known as 102 E. Van Emmon Street, Yorkville, Illinois 60560 (the “Subject Property”), as legally described on Exhibit A hereto; and, WHEREAS, the current owner is willing to sell the Subject Property to the City for the sale price of $1,170,000.00; and, WHEREAS, in order to fund the purchase of the Subject Property, the City requires a commercial loan in the amount of $800,000; and, WHEREAS, First National Bank is willing to provide a loan to the City in the amount of $800,000 on the terms contained in the Loan Commitment attached hereto and made a part hereof; and, WHEREAS, the Mayor and City Council of the City have determined that it is in the best interests of the City and its citizens to obtain a loan from First National Bank in the amount of $800,000 and to purchase the Subject Property for the above stated sale price. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Real Estate Sale Contract attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver and to undertake any and all action as may be required to implement the terms of said Contract on behalf of the United City of Yorkville. Section 2. That the Loan Commitment attached hereto and made a part hereof is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver the Loan Resolution No. 2017-___ Page 2 Commitment and all documents necessary to secure a loan under the terms and conditions contained in the Loan Commitment and to undertake any and all action as may be required to implement the terms thereof on behalf of the United City of Yorkville. Section 3. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2017. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH _______ JACKIE MILSCHEWSKI ________ DIANE TEELING _______ CHRIS FUNKHOUSER ________ JOEL FRIEDERS _______ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2017. ______________________________ Mayor Attest: ___________________________________ City Clerk 1 REAL ESTATE SALE CONTRACT THIS REAL ESTATE SALE CONTRACT (the “Contract”) is dated ___________________, 2017 (the “Date of Acceptance”), and is by and between the United City of Yorkville, Kendall County, Illinois ("Purchaser") and Imperial Investments, LLC, an Illinois limited liability company ("Seller"). 1. Real Estate. Seller shall transfer, assign, sell, and convey or cause to be transferred, assigned, sold, and conveyed to Purchaser all of Seller’s interest in the land ("the Land") in Kendall County, Illinois, legally described on Exhibit A hereto (which Land is commonly known as 102 E. Van Emmon Street, Yorkville, Illinois, and which has a permanent real estate tax identification number as shown on Exhibit A), an approximately ___________ sq. foot building with parking (“the Building”) and all other improvements on the Land (collectively, the “Improvements”) together with all of Seller's rights, titles, and interests, if any, in and to: A. all easements, party walls, rights of way, privileges, appurtenances, and rights to the same, belonging to or inuring to the benefit of the Land; B. all streets, alleys, or other public ways adjacent to the Land, before or after vacation thereof; and C. all fixtures, contents and other personal property located in the Building or on the Real Estate. The Land, the Building, the Improvements, and other real property interests to be conveyed as aforesaid are collectively referred to herein as "the Real Estate." The conveyance of the Real Estate shall be by a recordable warranty deed with release of homestead rights, if any, subject only to Permitted Exceptions as defined in Paragraph 3.C. 2. Purchase Price; Earnest Money. A. The purchase price to be paid by Purchaser to Seller at Closing for the Real Estate ("the Purchase Price") shall be $1,170,000.00, less any and all prorations and adjustments, if any (as defined and described in Paragraph 7 of this Contract). B. Simultaneous with the execution of this Contract, Purchaser will deliver to the Seller the sum of $10,000, ("the Earnest Money"). The Seller shall hold and retain the Earnest Money, in trust, and shall disburse the same in accordance with the terms and conditions contained in this Contract. If this Contract is terminated, the Earnest Money (along with any interest) shall be disbursed to Seller or Purchaser, as applicable, in accordance with the terms hereof. 3. Title Insurance; Permitted Exceptions; Survey. 2 A. Not later than 10 days after execution of this Contract, Seller shall deliver or cause to be delivered to Purchaser, at Seller's expense, a commitment ("the Commitment") by a Title Insurance Company (the “Title Insurer" or the “Escrow Agent”) to issue a current form ALTA owner's title insurance policy (the “Owner’s Title Policy”), in the amount of the Purchase Price, covering title to the Real Estate, subject to the Permitted Exceptions. B. Not later than 14 days after execution of this Contract, Seller, at its own expense, shall furnish Purchaser with an ALTA survey of the Real Estate, dated after the date of this Contract, made by an Illinois licensed surveyor, in accordance with ALTA/ACSM land title survey requirements and sufficient to allow the Title Insurer to provide “extended coverage”, containing Table A numbers 1-6, 7(a), 8, 11, and 14, and as otherwise required by Purchaser’s lender or the Title Insurer (“Survey”), and verifying whether the Property is in a flood zone, and certified to the Purchaser, its lender (if any) and the Title Insurer. The Survey shall indicate the total square footage of the Land, location of all improvements upon the Land, including fences, walks, drives and parking areas, and of all easements, building lines, set-back requirements and rights-of-way, recorded or visible. C. The following matters shall be permitted exceptions to title insurance coverage ("Permitted Exceptions"): 1) general exceptions set out in the Commitment; 2) Property Taxes for the Current Tax Period and subsequent years, including, but not limited to, any lien securing the payment thereof; 3) any other matter (including encroachments and liens and encumbrances of a definite and ascertainable amount) over which the Title Insurer will issue an endorsement or against which Purchaser will be indemnified by the Title Insurer, provided that the same is acceptable to Purchaser; 4) all reservations, exceptions, covenants, conditions, restrictions, agreements, easements, setback lines and other matters of record which are disclosed in the Title Commitment and to which Purchaser has not objected; 5) zoning regulations and other governmental laws, rules, regulations, codes, orders and directives affecting the Property; 6) unrecorded easements, discrepancies, boundary line disputes, overlaps, shortages in area, encroachments and other matters which are disclosed by Seller to Purchaser and to which Purchaser has not objected; 7) the rights that the public and upper and lower riparian owners have in any waters present on the Real Estate; and 8) matters arising as a result of the acts or omissions of Purchaser or any of its Affiliates, agents, employees, contractors or representatives. 3 D. If the Commitment discloses exceptions (including disclosure that Seller is not in title to the Real Estate), if the legal description on the Survey does not match that on the Commitment, or if the Survey discloses encroachments, boundary line disputes, or other matters which do or may render title to the Real Estate unmarketable (herein referred to as "survey defects"), Purchaser shall have 5 Business Days from the date of delivery thereof to provide Seller with a written notice (the “Purchaser’s Objections Notice”) of any matters on the Commitment or the Survey to which Purchaser objects (the “Purchaser’s Objections”). If Purchaser fails to deliver Purchaser’s Objections Notice within such 5 Business Day period, Purchaser shall be deemed to have waived any objections to and accepted the Commitment and the Survey. Within 5 Business Days after Seller’s receipt of the Purchaser’s Objections Notice (the “Seller Objection Response Period”), Seller shall provide written notice to Purchaser as to whether Seller will cure any of the Purchaser’s Objections or refuse to cure the Purchaser’s Objections (the “Seller’s Response Notice”). In no event shall Seller be obligated to cure any of the Purchaser’s Objections. If Seller fails to deliver the Seller’s Response Notice within the Seller Objection Response Period, Seller shall be deemed to have elected not to cure the Purchaser’s Objections. In the event Seller elects, or is deemed to have elected, not to cure any of Purchaser’s Objections, then Purchaser shall have the right, by written notice delivered to Seller within 10 Business Days after the expiration of the Seller’s Objection Response Period (the “Purchaser’s Election Notice”), to either (i) waive the Purchaser’s Objections which Seller shall not cure and proceed to Closing, in which event each of such Purchaser’s Objections shall be deemed a Permitted Exception, or (ii) terminate this Contract, in which event the Earnest Money shall be refunded to Purchaser and the parties shall have no further rights or obligations hereunder. In the event Purchaser fails to deliver the Purchaser’s Election Notice to Seller within 10 Business Days after the expiration of the Seller’s Objection Response Period, then Purchaser shall be deemed to have elected to waive the Purchaser’s Objections and proceed to Closing. All of Purchaser’s Objections that are waived, or deemed to be waived by Purchaser shall become Permitted Exceptions. In the event Seller elects to cure any of Purchaser’s Objections, Seller shall complete the cure of such Purchaser’s Objections on or before the Closing Date. E. At the Closing, Seller shall deliver to Purchaser evidence that Purchaser will receive from the Title Insurer, at Seller's expense, a current form ALTA owner's title insurance policy insuring the fee simple interest of Purchaser in the Real Estate in the amount of the Purchase Price and subject to the Permitted Exceptions. 4. Purchaser’s Conditions Precedent to Closing. A. A precondition to Purchaser's obligation to consummate the purchase of the Real Estate is Purchaser's satisfaction with the results of one or more inspections of the Improvements. Purchaser, or persons selected by Purchaser, shall make such inspection or inspections at a reasonable time or at reasonable times within 15 days of the Date of Acceptance (the “Due Diligence Period”). Seller shall allow Purchaser, and all persons selected by Purchaser to make any of such inspections, unrestricted access to the Land and Improvements at reasonable times for the purpose of making such inspections. 4 Purchaser and its agents, employees, contractors and representatives shall have the right to enter upon the Real Estate for purposes of performing inspections, surveys, environmental audits and other similar activities during the Due Diligence Period; provided Purchaser and Purchaser’s agents, employees, contractors or representatives shall adhere to the following requirements: (i) Before Purchaser (or any of its agents, employees, contractors or representatives) may enter upon the Real Estate, Purchaser shall give as much notice as reasonably possible under the circumstances. Seller may accompany Purchaser and its agents, employees, contractors and representatives while they are on the Real Estate. (ii) Purchaser shall repair all damage to the Real Estate resulting from Purchaser’s exercise of its rights under this Paragraph 4(A) or caused by Purchaser (or any of its agents, employees, contractors or representatives) prior to Closing. (iii) Purchaser shall indemnify, defend and hold harmless Seller from and against all claims, demands, actions, lawsuits, liabilities, damages, costs and expenses (including, but not limited to, court costs, litigation expenses and attorneys’ fees) arising as a result of Purchaser’s activities on the Real Estate prior to the Closing, except to the extent the same are directly due to the negligence or willful misconduct of Seller or any of its agents, employees, contractors or representatives. (iv) In the event Purchaser conducts a Phase II environmental investigation of the Real Estate (the “Phase II”), Purchaser agrees (a) that it will hold all information relating to the Phase II in confidence, (b) that it will not disclose any information pertaining to the Phase II to any third party, other than its representatives who have a need to know such information in connection with the discussions concerning the acquisition of the Real Estate, (c) that it will not use or permit its representatives to use any such information for purposes other than in connection with the discussions concerning the acquisition of the Real Estate, and (d) that it will not provide a copy of the Phase II or otherwise disclose or communicate the results of the Phase II to the Seller without the Seller’s express written consent. The confidentiality obligation shall not apply to (x) information which becomes generally available to the public, other than as a result of a disclosure by Purchaser; (y) information which can be shown by Purchaser to have already been known to Purchaser on a nonconfidential basis prior to the commencement of the Phase II; or (z) information which becomes available to Purchaser on a nonconfidential basis from a third party not involved in the Phase II. In the event that Purchaser is requested or required (by oral questions, interrogatories, requests for information or documents, subpoenas, civil investigative demand or similar process) to disclose any of the information, it is agreed that Purchaser provide Seller with prompt notice of such request(s), so that Seller may seek an appropriate protective order or, if appropriate, waive Purchaser’s compliance with the confidentiality obligation. It is further agreed that, if in the absence of a protective order or the receipt of a waiver hereunder, Purchaser is nonetheless, in the opinion of Purchaser’s counsel, legally compelled to disclose the information, Purchaser may disclose such information to the extent legally required. 5 B. A precondition to Purchaser's obligation to consummate the purchase of the Real Estate is that Seller shall not file a petition in bankruptcy, make an assignment for the benefit of creditors, or otherwise declare itself to be insolvent, and shall not be the subject of an involuntary petition in bankruptcy or similar insolvency proceeding unless Seller reasonably persuades Purchaser that such involuntary proceeding will be vigorously contested and promptly dismissed or discharged. If there is more than one Seller, this provision shall apply to each Seller. C. A precondition to Purchaser's obligation to consummate the purchase of the Real Estate is that Seller delivers to Purchaser at Closing all documents and deliveries which Seller is required by the terms of Paragraph 8(B) of this Contract to deliver to Purchaser at Closing. D. A precondition to Purchaser's obligation to consummate the purchase of the Real Estate is that the Building and other Improvements shall be maintained by Seller. Seller shall maintain the Real Estate in its present condition, normal wear and tear excepted. E. A precondition to Purchaser's obligation to consummate the purchase of the Real Estate is that each representation and warranty made by Seller herein shall be true and complete in all material respects as of the Closing Date, and Seller shall not have failed to disclose any information necessary to make such representation or warranty, in light of the relevant facts and circumstances, not materially misleading. F. A precondition to Purchaser's obligation to consummate the purchase of the Real Estate is that Seller shall have complied with and performed all of Seller's representations and warranties as provided in Paragraph 12 hereof. G. A precondition to Purchaser’s obligation to consummate the purchase of the Real Estate is that Purchaser has secured, within 21 days of the Date of Acceptance, a firm written commitment for a commercial loan in the amount of $800,000.00, or such lesser amounts that Purchaser shall accept, with all terms of said commercial loan acceptable to Purchaser in Purchaser’s sole discretion (the “Loan Commitment”). Purchaser shall execute all documents and provide all information so that Purchaser’s lender can issue the Loan Commitment and close the transaction. The Parties may mutually agree to extend the period to obtain the Loan Commitment. If Purchaser makes a good faith effort but is unable to obtain the Loan Commitment, then Purchaser may cancel the Contract in which event the Earnest Money shall be refunded to Purchaser and the Parties shall have no further rights or obligations hereunder. H. A precondition to Purchaser’s obligation to consummate the purchase of the Real Estate is that the Real Estate appraise for not less than the Purchase Price, as determined by Purchaser’s lender’s appraiser; provided, however, that the appraisal shall be completed prior to the expiration of the Due Diligence Period. I. A precondition to Purchaser’s obligation to consummate the purchase of the Real Estate is that Seller shall, within 10 Business Days of the Date of Acceptance, provide the documents listed in Exhibit B (“Due Diligence Materials”), attached hereto and made a part hereof, to Purchaser for review. 6 J. On or before the expiration of the Due Diligence Period, Purchaser may choose to cancel this Contract, and Purchaser may exercise this right by delivering notice of its election to do so to Seller prior to the end of the Due Diligence Period. Once Purchaser (1) restores the Real Estate, in a reasonable manner, to the condition which existed prior to any testing or other activities on the Real Estate which were undertaken by or through Purchaser, and (2) discharges all liens (as hereinafter defined) against the Real Estate resulting from Purchaser activities, the Earnest Money shall be returned to Purchaser. If Purchaser fails to terminate this Contract by giving written notice to Seller prior to the end of the Due Diligence Period, then Purchaser will be deemed to have waived its right to terminate this Contract under this Paragraph 4(J). If any one of the Purchaser Closing Conditions is not satisfied as of the date and time the Closing is scheduled to occur, and Seller has not terminated this Contract in accordance with the terms hereof, then Purchaser may: (i) terminate this Contract by written notice to Seller, in which case the Earnest Money shall be returned to Purchaser; (ii) waive such Purchaser Closing Conditions and proceed with the Closing; or (iii) if the Purchaser Closing Condition is not satisfied as a result of Seller’s breach of this Contract, seek specific performance in accordance with Paragraph 17. 5. Seller’s Conditions Precedent to Closing. Seller’s obligation to consummate the transaction contemplated by this Purchaser is contingent upon all of the following conditions (the “Seller’s Closing Conditions”) being satisfied as of the date and time the Closing is scheduled to take place under Paragraph 8: A. Purchaser not being in default under this Contract, all of the representations and warranties made by Purchaser in this Contract being true, accurate and complete in all material respects as of the Closing Date. and Purchaser not having failed to disclose any information necessary to make such representation or warranty, in light of the relevant facts and circumstances, not materially misleading. B. Seller’s receipt of the Purchase Price from Purchaser, subject to the prorations, credits and adjustments expressly provided for in this Contract. C. Purchaser not having filed a petition in bankruptcy, making an assignment for the benefit of creditors, or otherwise declaring itself to be insolvent, and not being the subject of an involuntary petition in bankruptcy or similar insolvency proceeding. D. Purchaser executing and delivering all of the documents required under Paragraph 8. If any one of the Seller Closing Conditions is not satisfied as of the date and time the Closing is scheduled to occur, and Purchaser has not terminated this Contract in accordance with the terms hereof, then Seller may: (i) terminate this Contract by written notice to Purchaser, in which case the Earnest Money shall be paid to Seller as the sole and exclusive remedy of Seller; or (ii) waive such Seller Closing Conditions and proceed with the Closing. Purchaser and Seller agree that the foregoing damages are reasonable given the circumstances now existing, including, but not 7 limited to, the range of harm to Seller that is reasonably foreseeable and the anticipation that proof of Seller’s actual damages would be costly, impractical and inconvenient. 6. Pre-Closing Inspection. Seller and Purchaser shall conduct an inspection of the Real Estate for the purpose of confirming that the condition of the Real Estate is the same as on the date of this Contract, ordinary wear and tear excepted and as otherwise provided above. The inspection conducted pursuant to this Paragraph 6 shall be made at the latest reasonable time before the Closing Date. 7. Prorations and Credits. A. Calculation. All prorations to be made under this section “as of the Closing Date” shall be made as of the Closing Date, with the effect that Seller shall pay the portions of the expenses and receive the portions of the income to be prorated under this Contract which are allocable to periods prior to and including the Closing Date and Purchaser shall pay the portions of such expenses and receive the portions of such income which are allocable to periods after the Closing Date. B. Property Taxes. 1. Current Tax Period. The Real Estate is being purchased by a tax exempt unit of government and the Real Estate will be exempt from Property Taxes as of the Closing Date. The Seller shall enter an escrow agreement with the Escrow Agent under which Seller shall be responsible for all Property Taxes to become due and owing for any period prior to the Closing Date (the “Tax Escrow”). Seller represents and warrants that it shall fully indemnify Purchaser for any Property Taxes Purchaser is required to pay for Property Taxes accrued prior to the Closing Date. A fully executed copy of the the Tax Escrow shall be provided to Purchaser at the Closing as required by Paragraph 8.B.9. hereof. 2. Contest of Prior Periods. Seller agrees to cooperate and assist with any contest or appeal by Purchaser of the Property Taxes. The parties agree to prorate the costs thereof among them relative to the amount of time each will own the property during the period in which the assessment reduction shall remain in place. C. Utilities. Seller shall pay, when due, all charges for utilities furnished to the Real Estate prior to the Closing under any account maintained in Seller’s name, and Seller shall be entitled to retain any utility deposits made by Seller which are refundable. Purchaser shall be responsible for making arrangements for the continuation of such utilities to the Real Estate on the Closing Date or within 3 days thereof. 8. Closing. 8 A. The consummation of the transactions described in this Contract ("the Closing") shall occur at such location, on such date ("the Closing Date"), and at such time as Seller and Purchaser shall agree, but no later than April 27, 2017, or as mutually agreed by the Parties in writing. B. At the Closing, Seller shall at Seller's expense deliver or cause to be delivered to Purchaser the following: 1. A Warranty Deed (the “Deed”), in a form reasonably acceptable to Purchaser, conveying the Real Estate to Purchaser, with Seller’s warranties limited only by matters which are Permitted Exceptions, accompanied by evidence of the Commitment consistent with Paragraph 3 herein. 2. An affidavit of title, appropriately executed and acknowledged by Seller, stating that: a) Within 4 months preceding the Closing Date no improvements or repairs have been made in or to the Real Estate, nor any work done, which have not been fully paid for, no materials have been furnished or delivered to the Real Estate which have not been fully paid for, no contract has been made or entered into and nothing has been done, suffered, or permitted in relation to the Real Estate the consequence of which will cause any lien or claim of lien to be made against the Real Estate under the Mechanics Lien Act of the State of Illinois. b) No person or entity has a right or claim of right to occupy or be possessed of the Real Estate or any part or parts thereof other than Seller, whose rights will terminate as of the consummation of the Closing. c) Seller has done nothing on or subsequent to the effective date of the most current Commitment which would render inaccurate the status of title to the Real Estate as reported in such Commitment. 3. A non-foreign seller affidavit in accordance with the requirements of Section 1445 of the Internal Revenue Code of 1986, as amended. 4. Transfer tax declarations for the State of Illinois, County of Kendall, and any applicable municipality. The conveyance provided for herein is an exempt transaction pursuant to 35 ILCS 200/31-45(b)(1) and no real estate transfer taxes shall be payable to the State of Illinois, County of Kendall, or Purchaser as a consequence of the conveyance of the Real Estate. 5. An ALTA statement in duplicate and all other documents required by the Title Insurer to issue a policy of title insurance conforming to the requirements of this Contract. 9 6. Payoff letters from all holders of obligations, if any, secured by interests in the Real Estate, effective on the Closing Date. 7. Copies of plans of the Improvements, engineering reports, maintenance schedules and operating manuals, if any. 8. A bill of sale conveying all personal property remaining at the Real Estate to Purchaser. 9. A fully executed copy of the Tax Escrow between Seller and the Escrow Agent with terms acceptable to Purchaser. C. At the Closing, the Earnest Money shall be applied against the Purchase Price and Purchaser shall deliver or cause to be delivered to Seller, in the form of Good Funds as defined in the Illinois Title Insurance Act, the balance of the Purchase Price, plus or minus any prorations and adjustments provided for in this Contract D. Seller and Purchaser shall jointly prepare a Closing Statement reciting the Purchase Price and all credits, prorations, and adjustments thereto. E. At or prior to Closing, Seller shall deliver to Purchaser, to the extent available and in Seller’s possession or control, originals of all warranties affecting any part of the Real Estate, licenses, permits, drawings, certificates of occupancy, authorizations, consents and approvals required by law and issued by any governmental authority having jurisdiction over the Real Estate and relating thereto, as well as originals of any Due Diligence Materials previously furnished as copies. F. 1) At Closing, Seller shall pay: (i) 50% of the fees charged by the Title Insurer to coordinate the Closing; (ii) the premium for the Owner’s Title Policy, including the cost of extended coverage under the Owner’s Title Policy; (iii) the cost of the survey; and (iv) all transfer taxes, documentary stamps, intangible taxes and surtaxes due, if any, in connection with the transfer of the Real Estate to Purchaser. 2) At Closing, Purchaser shall pay: (i) 50% of the fees charged by the Title Insurer to coordinate the Closing; (ii) the cost of any endorsements to the Owner’s Title Policy requested by Purchaser or its lender; and (iii) all recording charges and other similar fees due in connection with the transfer of the Real Estate to Purchaser and the recording of the documents described in this Paragraph 8. 3) Except as otherwise expressly provided herein, Seller and Purchaser shall each be responsible for paying the attorneys’ fees that it incurs in connection with the transaction contemplated by this Contract and all other costs and expenses incident to its negotiation of this Contract and to 10 their performance and compliance with all agreements contained herein on its part to be performed. In addition, Purchaser shall pay, prior to delinquency, all expenses incurred by Purchaser in connection with its due diligence with respect to the Real Estate (including, but not limited to, the cost of physical inspections, environmental assessments, zoning and permits reviews), and any financing obtained by Purchaser in connection with its acquisition of the Real Estate. 9. Possession. Seller shall deliver possession of the Real Estate to Purchaser as of the Closing Date. Possession of Improvements shall be delivered in broom-clean condition. Any property left on the Real Estate by Seller after that time shall be deemed abandoned and, at Purchaser's election, shall be sold or discarded. Purchaser shall be entitled to keep all proceeds of sale, if any, from any such property sold, and shall be reimbursed by Seller for any costs of removal and disposal of such property or debris. 10. Escrow. The transaction contemplated by the Agreement shall be closed by means of a Deed and Money “New York Style” Escrow at the office of the Title Insurer. The attorneys for the parties are authorized to sign the escrow instructions on behalf of the parties. This Contract shall not be merged into the escrow agreement but the latter shall be deemed auxiliary to this Contract, and as between the parties hereto, upon failure of the escrow or otherwise, the provisions of this Contract shall be controlling. The cost of the deed and money escrow shall be borne equally by Seller and Purchaser. Purchaser shall pay any escrow charges for money lender's escrow, if any. 11. Brokers. The parties represent that no brokers other than Jason Pesola of Commercial Affiliated (the “Broker”) have been involved in this transaction. Seller is solely responsible for any commission due the Broker and will make payment according to the Agreement between Seller and Broker. 12. Seller's Representations and Warranties. Seller represents and warrants to Purchaser as of the Date of Acceptance: A. Seller is the sole and absolute owner of and has good and marketable title to the Real Estate. Upon consummation of the Closing, Purchaser shall have good and marketable title to the Real Estate free and clear of all liens, claims, and encumbrances. B. There are no pending or, to Seller’s knowledge, threatened condemnation or eminent domain proceedings against all or any part of the Real Estate. 11 C. There are no notices, suits, or judgments relating to violations of fire, zoning, building, health, or other applicable codes, laws, and ordinances, or, to Seller’s knowledge, any other matters, which may result in an obligation or liability of Purchaser after Closing or, to Seller’s knowledge, which have created or might in the future create a lien against the Real Estate, that have not been corrected or disclosed in writing to Purchaser, nor are there any threats thereof which are known to Seller. D. There is no litigation or proceeding pending or, to Seller’s knowledge, threatened against or relating to the Real Estate that has not been disclosed to Purchaser in writing. E. There are no special assessments affecting the Real Estate in effect or, to Seller’s knowledge, contemplated. F. No person or entity other than Seller is entitled to use, possession, or occupancy of the Real Estate and, other than this Contract, no leases, options, listing agreements, or other agreements granting or giving a right, or which may cause Seller to become obligated to grant or give a right, to use, occupy, be possessed of, or manage the Real Estate, or any part or parts thereof, are executed or under negotiation. G. Environmental Matters. To Seller's knowledge, the Real Estate has not been used as a site for the use, generation, manufacture, storage, disposal, or transportation of any Hazardous Materials. The term "Hazardous Materials" shall mean any substance, material, waste, gas or particulate matter which is regulated by any local governmental authority, the State of Illinois, or the United States Government, including, but not limited to, any material or substance which is (a) defined as a "hazardous waste", "hazardous material", "hazardous substance", "extremely hazardous waste", or "restricted hazardous waste" under any provision of Illinois law, (b) petroleum, (c) asbestos, (d) polychlorinated biphenyl, (e) radioactive material, (f) designated as a "hazardous substance" pursuant to Section 311 of the Clean Water Act, 33 U.S.C. Sec.1251 et seq., (g) defined as a "hazardous waste" pursuant to Section 1004 of the Resource Conservation and Recovery Act, 42 U.S.C. 6901 et seq., or (h) defined as a "hazardous substance" pursuant to Section 101 of the Comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. 9601 et seq. The term "Environmental Laws" shall mean all statutes specifically described in the foregoing sentence and all federal, state and local environmental health and safety statutes, ordinances, codes, rules, regulations, orders and decrees regulating, relating to or imposing liability or standards concerning or in connection with Hazardous Materials. 1. Seller represents and warrants that to the best of Seller’s knowledge: (a) neither the Real Estate nor any part thereof is in breach of any Environmental Laws, and (b) the Real Estate is free of any Hazardous Materials that would trigger response or remedial action under any Environmental Laws or any existing common law theory based on nuisance or strict liability. If the foregoing representation is in any manner inaccurate or any such warranty is in any manner breached (collectively, a "Breach"), and if such 12 Breach gives rise to or results in liability (including, but not limited to, a response action, remedial action or removal action) under any Environmental Laws or any existing common law theory based on nuisance or strict liability, or causes a significant effect on public health, Seller shall promptly take any and all remedial and removal action as required by law to clean up the Real Estate, mitigate exposure to liability arising from, and keep the Real Estate free of any lien imposed pursuant to, any Environmental Laws as a result of such Breach. 2. Seller has received no notice that the Real Estate or any part thereof is, and, to the best of its knowledge and belief, no part of the Real Estate is located within an area that has been designated by the Federal Emergency Management Agency, the Army Corps of Engineers or any other governmental body as being subject to special hazards. H. To Seller's knowledge, the Land is not in a wetland or flood plain or otherwise subject to regulation by any federal, State, municipal, or governmental body or agency or subject to any act or regulation affecting flood plains or flood prone property. I. The execution, delivery, and performance of this Contract and the documents ancillary thereto by Seller have been authorized by all necessary corporate action required on the part of Seller. The individual executing this Contract on behalf of Seller has the authorization and direction of Seller to so execute and deliver this Contract and bind Seller to the provisions thereof and covenants and agreements contained herein. J. Each representation and warranty made by Seller herein is true and complete in all material respects. With respect to each representation and warranty made by Seller herein, Seller has disclosed all information and has not failed to disclose any information necessary to make such representation or warranty, in light of the relevant facts and circumstances, not misleading. 13. Purchaser’s Representations and Warranties. Purchaser represents and warrants to Seller as of the Date of Acceptance: A. (i) Purchaser is an Illinois municipal corporation, duly organized, validly existing and in good standing under the laws of the State of Illinois, (ii) Purchaser has all power and authority necessary for it to execute and deliver this Contract and perform its obligations hereunder, and (iii) the execution, delivery and performance of this Contract by Purchaser does not conflict with or constitute a breach of any contract, agreement or other instrument by which Purchaser is bound; B. (i) the execution and delivery of this Contract by Purchaser and Purchaser’s performance of its obligations under this Contract does not conflict with or result in a breach of any order, judgment, writ, injunction or decree of any court, arbiter or governmental instrumentality in any action to which Purchaser is a party as of the Date of Acceptance, (ii) the 13 individual executing this Contract on behalf of Purchaser has the authorization and direction of Purchaser to so execute and deliver this Contract and bind Purchaser to the provisions thereof and covenants and agreements contained herein, and (iii) this Contract and any documents executed by Purchaser pursuant to this Purchaser are binding and enforceable against Purchaser; C. Purchaser is not a party to any pending lawsuits or governmental proceedings that could have a material adverse effect on Purchaser’s ability to perform its obligations under this Contract; D. Purchaser has not (i) filed any voluntary petition in bankruptcy or sought to reorganize its affairs under the Bankruptcy Code of the United States or any other federal, state or local law related to bankruptcy, insolvency or relief for debtors, (ii) been adjudicated as bankrupt or insolvent, or (iii) had an involuntary petition filed against it under the Bankruptcy Code of the United States or any other federal, state or local law related to bankruptcy, insolvency or relief for debtors; E. Purchaser’s source of funds for the acquisition of the Real Estate will not involve any amounts that violate or would be subject to seizure under 18 U.S.C. §§1956-1957 (Laundering of Money Instruments), 18 U.S.C. §§ 981-986 (Federal Asset Forfeiture), 21 U.S.C. § 881 (Drug Property Seizure), Executive Order 13224, or the USA Patriot Act; and Each representation and warranty made by Purchaser herein is true and complete in all material respects. With respect to each representation and warranty made by Purchaser herein, Purchaser has disclosed all information and has not failed to disclose any information necessary to make such representation or warranty, in light of the relevant facts and circumstances, not misleading. Purchaser shall give Seller prompt notice of the occurrence of any event or the receipt by Purchaser of any notice or knowledge before the Closing Date of the effect of which would be to make a representation or warranty of Purchaser herein untrue or misleading if made on or immediately following the occurrence of such event or the receipt of such notice or knowledge. 14. [Intentionally Omitted] 15. Seller's Covenants. A. Seller shall give Purchaser prompt notice of the occurrence of any event or the receipt by Seller of any notice or knowledge before the Closing Date of the effect of which would be to make a representation or warranty of Seller herein untrue or misleading if made on or immediately following the occurrence of such event or the receipt of such notice or knowledge. B. Seller shall, after the Date of Acceptance, continue the ownership and operation of the Real Estate in its normal course and shall not incur any obligation or do any unusual act with respect to the ownership, management, operation, and maintenance of the Real Estate without prior notice to and consent of Purchaser and to undertake and carry out the transactions contemplated by this Contract. 14 C. Seller shall promptly notify Purchaser in writing of the occurrence of any enforcement, cleanup, removal, or other governmental or regulatory action instituted on or before the Closing Date pursuant to any statute, law, ordinance, regulation, or order of court governing or with respect to Hazardous Materials and of any claim made or threatened by any third party against Seller or the Real Estate relating to damage, contribution, cost recovery compensation, loss, or injury resulting from any Hazardous Materials. D. Seller will not enter into any leases with respect to the Real Estate from and after the date Seller signs this Contract without the express prior written consent of the Purchaser. 16. Casualty; Condemnation. A. A fire or other casualty which damages or destroys the Building or other Improvements or which otherwise damages or adversely affects the Real Estate shall not terminate this Contract unless Purchaser so elects as herein provided. Seller shall promptly notify Purchaser in writing of the nature of the casualty, the amount of insurance coverage, and the anticipated loss adjustment. Seller shall further promptly notify Purchaser in writing of the amount of the award which the insurer will pay in respect of such loss. If Purchaser so elects, the Closing shall be postponed pending Seller's receipt of such information so that Purchaser may preserve the right of termination herein provided. In the event of such casualty, the insurance proceeds in respect of such loss shall be applied in payment of part or all of the Purchase Price. Purchaser may elect to terminate this Contract by giving written notice thereof to Seller at any time after such casualty and prior to 7 days after receipt of Seller's written notice stating the amount of the award which the insurer will pay in respect of such loss. Purchaser's failure to give such written notice within such time shall be deemed a waiver of Purchaser's election to terminate this Contract. B. If Seller is notified by any governmental agency or authority that the Real Estate, or any part or parts thereof, will be condemned or otherwise taken under power of eminent domain, or if Seller learns that a condemnation or taking is contemplated by any governmental agency or authority, then Seller shall promptly give Purchaser written notice thereof including, with or in such written notice, a copy of the notice received by Seller or a description of the information learned by Seller. Within 5 days after Seller gives such notice to Purchaser, Purchaser shall, by written notice to Seller, elect either to rescind this Contract or to perform notwithstanding such condemnation or taking. If Purchaser elects to perform notwithstanding such condemnation or taking, then Purchaser shall be entitled to all proceeds paid by the applicable governmental agencies or authorities in respect thereof. Purchaser's failure to give such written notice of election within such time shall be deemed a waiver of Purchaser’s right to rescind this Contract. 17. Rights Upon Default. A. No party shall be in default hereunder unless the party has been given written notice of the claimed violation; provided however, no such notice shall be required to be given to a party who has sought relief under the United States Bankruptcy Code, as amended, and from 15 time to time in effect (the "Code"). Upon being given such notice, the party claimed to be in violation shall be in default hereunder unless, within 10 days from the date of having been given such notice (or within such longer or shorter time as is elsewhere herein specified with respect to such violation), such party either establishes that there is no violation or commences correction of the conditions or circumstances giving rise to such violation and diligently pursues such correction thereafter. B. If Purchaser shall be in default hereunder in accordance with Section 17A, then Seller may terminate this Contract, in which event the Earnest Money shall be paid to Seller as liquidated damages and applied by Seller as full satisfaction for all reasonable attorneys' fees, title costs, advertising costs, Seller's lost time, effort and profits, and all other expenses incurred by Seller or on Seller's behalf, and this Contract shall thereupon terminate. C. If Seller shall be in material default hereunder in accordance with Section 17A, and the default occurs before Closing, then Purchaser may either: 1. terminate this Contract and receive a return of any Earnest Money, in which event Seller shall have no further obligations or liabilities under this Contract, or 2. enforce this Contract by specific performance. In the event Purchaser desires to bring an action for specific performance of this Contract, Purchaser must commence such action within 60 days after the date the Closing was scheduled to occur. Purchaser’s failure to commence an action for specific performance within the period required shall constitute an irrevocable waiver of its right to bring the same. If Seller shall be in material default, and the default occurs after the Closing, then Purchaser may recover its reasonable, direct and verifiable damages; provided, however, that (i) in no event shall the Seller be liable for consequential damages, special damages, incidental damages, indirect damages, exemplary damages or punitive damages whatsoever (including, but not limited to, loss of profits or revenue, business interruption or loss of production, additional production costs, costs of capital, downtime costs, or other losses resulting from the failure of materials or services or noncompliance with any law, acts, codes or ordinances), however caused and by whomsoever alleged or incurred, and (ii) notwithstanding anything contained in this Contract or otherwise, Seller’s total liability, whether arising from or based upon breach of warranty, breach of contract, tort, including the Seller’s negligence, strict liability, indemnity, or any other cause or basis whatsoever, is expressly limited to the purchase price paid for the Real Estate. D. Tender of the deed or other document or documents of conveyance, or Purchase Price, as provided herein, shall be excused when there has been a material default by the other party. 16 E. In the event that Seller shall file a petition seeking relief under the Code and shall thereafter, as debtor-in-possession or by action of a trustee appointed in the debtor's case, elect to assume this Contract, no such election shall be effective unless: (i) Purchaser has elected in writing to continue this Contract; (ii) all defaults of Seller under this Contract have been cured and Seller shall have promptly demonstrated to Purchaser, to Purchaser's reasonable satisfaction, Seller's ability to so effect such cure of all defaults; and (iii) Seller shall have delivered to Purchaser within 10 Business Days of Seller's election to assume this Contract, evidence acceptable to Purchaser in Purchaser's reasonable discretion, that Seller shall be able to comply with all of its obligations under this Contract. F. In the event that Purchaser shall file a petition seeking relief under the Code and shall thereafter, as debtor-in-possession or by action of a trustee appointed in the debtor's case, elect to assume this Contract, no such election shall be effective unless: (i) Seller has elected in writing to continue this Contract; (ii) all defaults of Purchaser under this Contract have been cured and Purchaser shall have promptly demonstrated to Seller, to Seller's reasonable satisfaction, Purchaser's ability to so effect such cure of all defaults; and (iii) Purchaser shall have delivered to Seller within 10 Business Days of Purchaser's election to assume this Contract, evidence acceptable to Seller in Seller's reasonable discretion, that Purchaser shall be able to comply with all of its obligations under this Contract. 18. Post-Closing Cooperation. The parties hereto agree that, after the Closing, they will at all times use their best efforts to cooperate with each other to effectuate the spirit and intent of this Contract including, without limiting the generality of the foregoing, the execution by Seller of documents reasonably requested by Purchaser to cause or complete the conveyance to Purchaser of title or the assignment of the exclusive right to use and occupy the Real Estate and other property to be conveyed to Purchaser hereunder. 19. Notices. Any notice, or any other communication required to be given hereunder, shall be in writing and shall be delivered to the other party either personally, or by overnight courier, or by messenger service or by e-mail. A party's address for notice shall be as set forth in this Paragraph unless such party gives notice of a change of address as provided herein. Notices to Seller shall be addressed to: Imperial Investments, LLC c/o Barbara Wroble, CFO 202 Boombah Blvd. Yorkville, IL 60560 Phone 630-385-7751 Fax 630-518-4173 with a copy given to Seller's attorney: Julie Schlichting 202 Boombah Blvd. Yorkville, IL 60560 17 Phone 630-988-2030 Julie.schlichting@boombah.com Notices to Purchaser shall be addressed to: United City of Yorkville c/o Bart Olson, City Administrator 800 Game Farm Rd. Yorkville, IL 60560 Phone 630-553-8537 bolson@yorkville.il.us with a copy given to Purchaser's attorneys: Kathleen Field Orr Kathleen Field Orr and Associates 53 West Jackson Blvd., Ste 964 Chicago, Illinois 60604 Phone 312.362.0000 Fax 312.362.0440 kfo@kfoassoc.com Notices to Escrow Agent shall be addressed to: A notice to a party shall be deemed given to the party when received by the party and the party's attorney. 20. Time for Performance; Counterparts; Entire Agreement; Partial Invalidity; Interpretation; Amendments; Time of the Essence; Binding on Successors and Assigns; Survival. A. If under the terms hereof the performance of any act will or is required to occur on a Saturday, Sunday, or a holiday recognized in Illinois as a day on which banking institutions are generally not open for business, then the performance of such act shall be made on the next day which is not a Saturday, Sunday, or holiday recognized in Illinois as a day on which banking institutions are generally not open for business. B. This Contract may be executed in counterparts, and each counterpart shall, for all purposes for which an original of this Contract must be produced or exhibited, be the Contract, but all such counterparts shall constitute one and the same agreement. C. This Contract contains the entire agreement between the parties hereto with respect to the subject matter hereof and supersedes all prior understandings, discussions, negotiations and representations, if any, with respect thereto. 18 D. The invalidity or unenforceability of any provision hereof shall not affect, modify, or impair the validity and enforceability of all other provisions hereof. E. The use of paragraph headings and of singular or plural, masculine, feminine or neuter nouns and pronouns is for convenience only and shall not affect the construction to be given any of the provisions hereof. This Contract shall be governed by and construed in accordance with the laws of the State of Illinois. F. This Contract may not be modified, terminated, or amended nor any of its provisions waived except by a written instrument signed by the parties. G. Time is of the essence of this Contract. H. This Contract shall be binding upon and inure to the benefit of the heirs, representatives, successors, and assigns of the parties hereto. I. This Contract and the representations, warranties, and covenants contained herein shall survive the Closing and shall not be deemed merged into any document of conveyance. J. The parties agree that all information obtained by either party regarding the other shall be deemed confidential and proprietary and shall not be disclosed without the approval of the entity to which such information relates. K. For purposes of this Contract, each of the following terms, when used with an initial capital letter, shall have the meaning ascribed to it as follows: “Affiliate” means any person or entity that owns or controls, is owned or controlled by, or is under common ownership or control with the party in question. As used in the preceding sentence, the term “control” (and its derivatives) shall mean the possession, directly or indirectly, of the power to direct the management and policies of an entity, whether through voting rights, by contract or otherwise. For the purposes of this Purchaser, any separate account or client for which Purchaser is sponsor, managing agent, asset manager or fund manager shall be deemed an “Affiliate” of Purchaser. “Business Days” means Monday through Friday, excluding federal holidays on which national banking associations in Greensboro, North Carolina are authorized to be closed. “Closing” means the closing and consummation of the purchase and sale of the Real Estate pursuant to this Purchaser. “Current Tax Period” means the tax year in which the Closing occurs. “Legal Requirements” means all applicable governmental laws, statutes, codes, ordinances, rules, regulations, orders, judgments and decrees. 19 “Property Taxes” means the real property taxes, personal property taxes and assessments (general and special, public and private) levied against the Real Property and the Personal Property. [SIGNATURE PAGE TO FOLLOW] 20 IN WITNESS WHEREOF, the parties hereto have executed this Contract at Yorkville, Illinois on or as of the date first above written. SELLER: Imperial Investments, LLC By: ____________________________ PURCHASER: United City of Yorkville By: ____________________________ Its Mayor 21 ESCROW RECEIPT 1. Seller acknowledges receipt of this Contract on the _____ day of _____, 2017. 2. Seller acknowledges receipt of Earnest Money in the amount of $10,000 in the form of ___________________________ on the _____ day of ________, 2017. SELLER: Date: ___________________ By: _____________________________ Its _____________ 22 EXHIBIT A Property Address: 102 E. Van Emmon Street, Yorkville, Illinois Property Identification Numbers: Legal Description: 23 EXHIBIT B Due Diligence Materials 1. Copies of the last 3 years real estate tax bills and all documents relating to the assessment of the Real Estate and any contest thereof within the past 3 years. 2. A copy of any existing title insurance policies with copies of the documents affecting the Real Estate in Seller’s possession, if available. 3. A copy of any existing “as built” surveys, if available. 4. Copies of all Use Permits, Building Permits, Certificates of Occupancy, ADA Compliance Plan and any other similar kinds of governmental approval and permits, if available. 5. Copies of all casualty, liability and other insurance policies, copies of any claims filed against such insurance companies, and companies of all insurance loss control reports; and copies of fire department inspection reports, if available. 6. Copies of all contracts relating to the Real Estate and in effect on the Date of Acceptance, including, but not limited to, management agreements, leasing commission agreements (especially relative to any unpaid current or future commissions), and service contracts, if available. 7. Copies of all existing environmental reports, notices and studies relating to environmental, soil, geological and ground water conditions or the presence of any toxic or hazardous substances, including asbestos, if available. 8. Flood hazard certification, if available. The attached loan commitment letter from the First National Bank of Omaha (FNBO) states that the bank has agreed to loan the City $800,000 in order to facilitate the purchase of real estate at 102 East Van Emmon Street (i.e. former Old Second Bank building site). The proposed loan would be at a fixed rate of 3% for a period of (4) four years, with principal and interest payments due annually on April 1st. Please see below for the loan payment schedule: Date Principal Interest Annual PMT Balance $800,000 4/1/2018 191,222 24,000 215,222 608,778 4/1/2019 196,958 18,263 215,222 411,820 4/1/2020 202,867 12,355 215,222 208,953 4/1/2021 208,953 6,269 215,222 - Totals $800,000 $60,887 $860,887 The total purchase price of the building is projected to be $1.17 million, with $370,000 paid upfront ($10,000 due at the contract signing and $360,000 due at closing). The City did receive an offer from Imperial Investments to finance the remaining $800,000 at a fixed rate of 3.5%; however, staff recommends that the City accept the FNBO loan offering, as it will save the City over $9,100 in interest costs over the next four years. This loan commitment letter, along with the purchase contract will be presented for First Reading at the March 28th City Council meeting, and then again for final approval at the April 11th City Council meeting. Please note that the current commitment letter from FNBO has not been signed by Stan Free, Senior Manager Commercial Banking, due to the fact he is out of the office this week; however, the bank has assured staff that he will sign the letter upon his return. A final draft of the loan commitment letter, which will include Mr. Free’s signature (the remainder of the letter should remain unchanged, with the possible exception of the loan commitment letter and closing dates depending on how things continue to progress with the purchase), will be included in the April 11th meeting packet. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: March 20, 2017 Subject: FNBO Loan Commitment Letter for 102 E Van Emmon St Summary Amend the FY 2017 Downtown TIF budget to appropriate funds in the amount of $370,000 for the purposes of acquiring real estate at 102 East Van Emmon Street (i.e. former Old Second Bank building site). Background Upon passage of the proposed purchase contract with Imperial Investments, the City would be obligated to make a down payment of $370,000 in order to acquire the 102 E Van Emmon property. The first down payment would occur upon Council acceptance of the purchase contract, which is currently scheduled for April 11th, in the amount of $10,000. The second down payment would occur at closing, which is expected to happen prior to the end of the current fiscal year, in the amount of $360,000. If closing should occur after April 30th, this amount would be carried forward into the next fiscal year and Council would be asked to amend the FY 2018 Downtown TIF Fund budget at a later date. This proposed budget amendment would increase the Property Acquisition line item in the Downtown TIF Fund from $0 to $370,000, as highlighted on page 3 of Schedule A (attached). Recommendation Please note that this budget amendment is informational only, and is contingent upon Council’s acceptance of the purchase contract with Imperial Investments. Should Council move to formally accept the purchase contract (currently scheduled for the April 11th meeting), staff recommends approval of the budget amendment in order to appropriate the funds necessary to acquire real estate at 102 E Van Emmon Street. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: March 22, 2017 Subject: FY 2017 Budget Amendment – Property Acquisition Ordinance No. 2017-____ Page 1 Ordinance No. 2017-____ AN ORDINANCE AUTHORIZING THE SEVENTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2016 AND ENDING ON APRIL 30, 2017 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2016-30 on April 12, 2016 adopting an annual budget for the fiscal year commencing on May 1, 2016 and ending on April 30, 2017; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the Downtown TIF Fund with respect to the United City of Yorkville’s 2016- 2017 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2017-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of __________________, 2017. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ DIANE TEELING ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of __________________, 2017. ______________________________ MAYOR FY 2017 FY 2017 FY 2014 FY 2015 FY 2016 Adopted Amended Actual Actual Actual Budget Budget Revenue Taxes 62,269 60,027 68,868 70,000 70,000 Investment Earnings 53 1 3 50 50 Miscellaneous 184 187 236 - - Other Financing Sources 8,500 - - - - Total Revenue 71,006 60,215 69,107 70,050 70,050 Expenditures Contractual Services 26,843 20,045 17,830 35,360 35,360 Capital Outlay 29,568 19,106 36,668 17,420 387,420 Other Financing Uses - 13,500 - - - Total Expenditures 56,411 52,651 54,498 52,780 422,780 Surplus (Deficit)14,595 7,564 14,609 17,270 (352,730) Ending Fund Balance 231,259 239,096 253,703 (154,775)(99,027) 410.0%454.1%465.5%-293.2%-23.4% DOWNTOWN TIF FUND (88) The Downtown TIF was created in 2006, in order to finance a mixed use development in the downtown area. ($200) ($100) $0 $100 $200 $300 Thousands1 88 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 Account Actual Actual Actual Adopted Amended 88-000-40-00-4000 PROPERTY TAXES 52,811 60,027 68,868 70,000 70,000 88-000-40-00-4070 BUSINESS DISTRICT TAX 9,458 - - - - Moved to General Fund 88-000-45-00-4500 INVESTMENT EARNINGS 53 1 3 50 50 88-000-48-00-4850 MISCELLANEOUS INCOME 184 187 236 - - 88-000-49-00-4910 SALE OF CAPITAL ASSETS 8,500 - - - - $187 $236 $68,868 United City of Yorkville Downtown TIF Fund $60,215 $70,050$69,107 $53 $1 $3 $50 Miscellaneous Total:Miscellaneous $184 Investment Earnings $62,269Total:Taxes DOWNTOWN TIF FUND REVENUE Description Taxes $0 Total: DOWNTOWN TIF REVENUE $71,006 $60,027 $70,000 Investment Earnings Other Financing Sources Total:Other Financing Sources $8,500 $0 $0 $0 Total: $70,000 $50 $0 $0 $70,050 2 880 FY 2014 FY 2015 FY 2016 FY 2017 FY 2017 Account Actual Actual Actual Adopted Amended 88-880-54-00-5425 TIF INCENTIVE PAYOUT 12,315 16,196 15,223 20,000 20,000 88-880-54-00-5462 PROFESSIONAL SERVICES 258 276 2,051 360 360 88-880-54-00-5466 LEGAL SERVICES 4,812 3,573 556 15,000 15,000 88-880-54-00-5493 BUSINESS DISTRICT REBATE 9,458 - - - - 88-880-60-00-6000 PROJECT COSTS 9,568 11,686 29,248 10,000 10,000 88-880-60-00-6011 PROPERTY ACQUISITION - - - - 370,000 88-880-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT - - - - - 88-880-60-00-6079 ROUTE 47 EXPANSION 20,000 7,420 7,420 7,420 7,420 88-880-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - 13,500 - - - $52,780 $35,360 $17,420 $20,045 $54,498 $19,106 $52,651 $36,668 $13,500 $0 $0 Total:Capital Outlay $29,568 Other Financing Uses Total:Other Financing Uses $0 $35,360 $387,420 $0 $422,780 Downtown TIF Fund DOWNTOWN TIF FUND EXPENDITURES Description Total:Contractual Services Contractual Services $26,843 $17,830 Total: DOWNTOWN TIF EXPENDITURES $56,411 Capital Outlay 3 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #10 Tracking Number CC 2017-17 Appointment to Library Board – Jason Hedman City Council – March 28, 2017 Mayor Gary J. Golinski Name Department Jason Hedman Library Board Application 1. Indicate your experience (personal and/or work) that will help you in serving the residents of the United City of Yorkville. I currently am the Regional Director of I.T. for 5 Retirement communities. As such, I sit on an executive team that is responsible for capital and operational budgeting and planning of the business. In addition to this, my experience in leading an IT department will assist in evaluating technology solutions and assisting the library in embracing technology when it is appropriate and a good fit. We have libraries in all of our communities and I have even supported our residents’ efforts to implement an electronic card catalogue and assistive reading devices. 2. Why do you want to serve on a Board/Commission for the United City of Yorkville? I have lived in Yorkville for 10 years now and would like to take a greater role in supporting the community that I love. My wife and I, with our two young children, use many of the library services and activities including LEGO/DUPLO and Tots and Toddlers. In addition to this, having worked in senior living for the past 10+ years also gives me the perspective of our senior residents that utilize library services. Serving on the Board would be an honor and a great opportunity to assist the library in making sure its programs and facilities continue to be great resources and experiences for our community members. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Administration #1 Tracking Number ADM 2017-32 RFQ Results -Building Condition Survey City Council – March 28, 2017 ADM – 03/15/17 Moved forward to City Council agenda. ADM 2017-32 Majority Approval Discussion of the Request for Qualifications (RFQ) received for the Building Condition Survey of City-owned structures and facilities. Erin Willrett Administration Name Department Summary Discussion of the Request for Qualifications (RFQ) received for the Building Condition Survey of City- owned structures and facilities. Background The City went out for qualifications on November 2, 2016. The City received submittals from 18 firms. After staff reviewed and ranked the qualifications, five firms were brought in for interviews including EMG, Kluber, Dewberry, Kimley-Horn and FGM. After their presentations, staff evaluated the firms based on the information they presented and their qualifications and came up with the top 3 firms which were EMG, FGM, and Dewberry. Staff met and went over the merits of each firm and ranked the top 3. EMG ranked the highest among the remaining 3 firms that submitted qualifications. EMG has over 30 years of experience with this type of building condition survey that the City is interested in completing. They have local experience with a local team, even though they are headquartered in Maryland. They recently finished a similar assessment in the Village of Arlington Heights, IL and the Village of Winnetka. They presented staff with an aggressive schedule with a 3 – 4 month completion window. The assessment team will conduct a walk-through survey of the facilities and site in order to observe systems and components, identify physical deficiencies and formulate recommendations to remedy the physical deficiencies. EMG will survey the exterior and grounds, including the building exterior, roofs, sidewalk/pavement, and other areas as applicable. The assessment team will interview the building maintenance staff about the subject property’s historical repairs and replacements and their costs, level of preventive maintenance exercised, pending repairs and improvements, and frequency of repairs and replacements. Based upon observations, research and judgment, along with consulting commonly accepted empirical Expected Useful Life (EUL) tables; EMG will render an opinion as to when a system or component will most probably necessitate replacement. The report format which will be provided to the City includes: pictures, costs and/or a repair estimate. Each report will include a Capital Needs Analysis including an estimated cost for each system or component repair or replacement anticipated during the evaluation term. The report narrative will discuss options for repair of the deficiency, and the capital needs analysis will be presented as an Excel-based cost table that includes a summary of the description of each component, the age and estimated remaining useful life, the anticipated year of repair or replacement, quantity, unit cost and total cost for the repair of each line item. Each report is organized by building system and will include digital photos of major systems and components and of all deficiencies identified. Reports will include discussion of current and anticipated repairs and deficiencies, and applicable options for repair or maintenance of building components. They provide a Memorandum To: City Council From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: March 3, 2017 Subject: RFQ Results -Building Condition Survey 10 year need table so the City can forecast what the present and future needs will be and the effects if projects do not completed. They will also provide the City a database (AssetCALC™) which the City can also coordinate with our current GIS system to insert data. AssetCALC™ also has a capital planning tool built in that would help City staff with budget creation. Staff negotiated a scope of work and cost for the Building Condition Survey and is recommending EMG to complete a Building Condition Survey for the City of Yorkville, which would include an assessment of City buildings, structures and parking facilities (structural frame and building envelope, curtain wall, roofing, plumbing, heating, air conditioning and ventilation, electrical, vertical transportation, life safety/fire protection, interior elements, code inquiries, ADA, and mold), they will also be completing an equipment inventory, bar-coding of that equipment and start-up with facility dude, which is an online portal that will hold the database information. Recommendation Staff recommends moving forward with a contract EMG to do the Building Condition Survey for all City building structures and parking facilities for $102,890.00. This is a budgeted project in the FY17 and carried over into the FY18 budget under City-wide Property and Building Maintenance Services for $125,000.00. If the Committee agrees, staff would bring the attached contract, resolution and have EMG representatives present at the next Committee meeting for any questions you may have on the process or project. At that time, the Committee may forward the documents for approval at a future City Council meeting. November 15, 2016 United City of Yorkville BUILDING CONDITION SURVEY EMG, Matthew Munter 10461 Mill Run Circle, Suite 1100 Owings Mills, Maryland 21117 t 800 733 0660 | f 410 785 6220 mmunter@emgcorp.com EMG | 10461 MILL RUN CIRCLE, SUITE 1100 | OWINGS MILLS, MD 21117 | P 800.733.0660 | EMGCORP.COM November 15, 2016 Mr. Peter Ratos Office of the City Administrator 800 Game Farm Road Yorkville, IL 60560 RE: REQUEST FOR QUALIFICATIONS - BUILDING CONDITION SURVEY Dear Mr. Ratos, Thank you for taking the time to review EMG’s qualifications in response to the United City of Yorkville’s Request for Qualifications for Building Condition Surveys. Please find the following proposal further detailing our capability to execute these projects. Proven Experience | EMG has been providing Facility Condition Assessments and capital planning studies for over 29 years and has completed similar services on over 700 million square feet of space in the past 5 years. Highly Qualified Team | EMG is an architecture and engineering firm focused solely on building lifecycle and capital planning studies, with more than 550 building professionals nationwide. From registered architects and licensed engineers to sustainability professionals, energy auditors and ADA specialists. Local Experience | EMG has extensive experience in the area. Some recent clients for whom we have completed similar projects include: • Indian Prairie School District 204 • East Aurora School District 131 • Chicago Housing Authority • Chicago Public Schools • Cook County Housing Authority • Rockford Housing Authority The following pages further detail our history, similar project experience, our key personnel and team, and our approach to your unique project. EMG is committed to working with the City to provide the highest possible quality of service and is dedicated to providing services with only the most qualified professionals. Our comprehensive team and experience will add value to the delivery of your project. We appreciate the opportunity to present our qualifications for this project. We are committed to commencing work on this project upon award and completing the work on time. Please contact me at 800.733.0660, ext. 2709 or mmunter@emgcorp.com to further discuss our qualifications. Sincerely, Matthew Munter Executive Vice President, Principal • Joliet Junior College • Diocese of Joliet • Archdiocese of Chicago • Winnebago Housing Authority • Village of Winnetka • City of Columbus TABLE OF CONTENTS I. Company Profile II. Experience III. References IV. Specific Approach, Sample Reports and Management Plan V. Additional Information COMPANY PROFILE I EMG FIRM PROFILE Founded in 1986, EMG (Clampett Industries, LLC d/b/a EMG) is a professional service consulting firm providing comprehensive architectural, engineering, energy, and environmental solutions. EMG is headquartered in Maryland, with a nationwide team of more than 550 personnel located in 40 states. Facility Condition Assessments are a core service of EMG. We have completed thousands of projects for more than 700 million square feet of space in the last 5 years for State and Local Government, Educational, and Affordable Housing clients. Our team is comprised of Architects, Engineers, Certified Energy Managers, Environmental Professionals, Building Systems Consultants, and Code Compliance Experts. Annually, EMG conducts thousands of assessments for Government, Higher Education, K-12 Education, and Private clients. Having successfully completed assessments of several million square feet of building space, EMG has developed a proven and efficient methodology for the performance of field assessments, and data collection. Our internal Information Technology group supports the development of field data collection programs and Client database applications. We deliver web-based software solutions to our Clients through partnerships with providers of facility management software applications. EMG’s recommendations are based on knowledge of property conditions, market conditions, regulations, and Client objectives. The firm’s core of architectural, construction, engineering, environmental, and seismic expertise forms the foundation on which the company teams with Clients to create and implement real property management solutions, ranging from complex, web-based facility and portfolio management programs to traditional property assessments required by lenders. By taking advantage of EMG’s unique organizational structure, our clients benefit from consistency in approach as well as national coverage with our regionally-based professional staff. Due to the complexity of each project, our approach is customized to address the specific concerns of each Client and the complexity of each assignment. SERVICES • Facility Condition Assesments • Capital Planning • Feasibility Studies • Energy Studies • Project Management • ADA Accessibility Compliance • Construction Monitoring • Plan and Document Review • Space and Capacity Studies • Preventive Maintenance • AssetCALCTM Capital Planning Software Name of Company: Telephone: Fax: Headquarters Address: Website: EMG (Clampett Industries, LLC dba EMG) 800.733.0660 410.785.6220 10461 Mill Run Circle, Ste 1100 Owings Mills, MD 21117 www.emgcorp.com COMPANY INFORMATION Contact - Authorized Person to Bind EMG and During Proposal Evaluation Process Name: Matthew Munter, Principal, Executive VP Phone: 800-733-0660, x2709 Email: mmunter@emgcorp.com Office From Which Work Will Be Performed 1409 North Sauk Lane Mount Prospect, IL 60056 EMG was contracted to perform a facility condition assessment for 3,500,000+ square feet of facilities, including fire stations, police stations, other municipal buildings, parking structures, and a heliport . The facilities were assessed to the building system and component levels for condition, remaining life cycle, cost to replace, and evaluation of repair versus replace options. EMG organized the property assessment schedule and coordinated with building groups to perform assessments efficiently without disrupting facility activities including complete visual inspections of facility components (exterior systems, interior finishes, fire/life systems, accessibility issues, MEP systems). We described facility deficiencies, provided corrective action for each deficiency, and established prioritization standards to characterize deficiencies. EMG’s final database included square footage delineations, immediate/ short- term repairs and 10-year capital estimates, and digital full color photographs of each property. The database provides a property description and improvements and comments on observed conditions. Facility Condition Assessment City of Columbus BUILDING TYPE City Buildings Parking Structures Offices Fire Stations Police Headquarters and Stations Heliport SERVICE Facility Condition Assessment SIZE 3.5 MM SF 150 buildings REFERENCE Drew Bobay City of Columbus 90 West Broad Street Columbus, OH 43215 T: (614) 645-8405 E AVBobay@columbus.gov The Metropolitan Park District of the Toledo Area engaged EMG to conduct a comprehensive facility condition assessment to allow the District to make sound business decisions regarding facility assets in order to help maintain the competitive supply of quality services to Metro Park stakeholders. The District total size of approximately 413,624 square feet of space is typically comprised of open/enclosed shelters, public restrooms, playground shelters, maintenance buildings, museums, offices, historic structures, pole barns, bridges, homes, and dwellings. EMG guided Metro Parks through the steps of implementing an automated asset management program. We performed a facility condition assessment and inventory of assets to aid in the identification and prioritization of deficiencies. ADA compliance and code compliance was one of the major drivers in the overall capital plan. EMG identified and reduced Metro Parks’ deferred maintenance backlog. Our assessment identified, prioritized and managed future repairs and construction contracts and/or work orders. EMG used a database that allowed data to be sorted by the following characteristics: Deficiency Priority; Deficiency Category; Facility Type; Facility Location; Correction Type; Repair Cost; FCI Score; and, Asset Priority Index (API). Facility Condition Assessment Metropolitan Park District of the Toledo Area BUILDING TYPE Parks Recreation Facilities Playground Shelters Maintenance Buildings SERVICE Facility Condition Assessment SIZE 413,624 SF REFERENCE David Zenk Superintendent of Parks Metropolitan Park District of the Toledo Area 6101 Fallen Timbers Lane Maumee, Ohio 43537 Tel: (419) 407-9728 Fax: (419) 482-0684 dave.zenk@ metroparkstoledo.com EMG conducted a Facility Condition Assessment of 21 schools totaling more than 1.4 million square feet for East Aurora School District 131. EMG worked with the School District to define and determine the short and long term level of capital reinvestment needed to maintain the schools as safe, reliable, functional, and more energy efficient. EMG’s staff of licensed engineers and architects conducted all-inclusive assessments of the facilities, including all educational spaces. The information collected from these facilities was integrated and managed through EMG’s asset management and capital cost database application, AssetCALC™. This system will allow East Aurora School District 131 to identify whether their current facilities support the needs of the students and the curriculum. Additionally, the database software will allow administrators and decision- makers to identify future funding needs. EMG completed assessments of the facilities and populated our AssetCALC™ database with data from audits of classrooms, offices, and other support facilities. EMG completed the assessments on time and on budget. Facility Condition Assessment of K-12 Schools East Aurora School District 131 BUILDING TYPE School Buildings SERVICE Facility Condition Assessment Capital Improvement Customized Database SIZE 1.4 MM SF 21 facilities REFERENCE Christi Tyler Asst. Superintendent of Finance East Aurora School District 131 417 Fifth Street Aurora, IL 60505 Ctyler@d131.org Joliet Junior College (JJC) engaged EMG to perform a Facility Condition Assessment of 13 buildings. JJC’s goal was to improve the efficiency of their facilities group and receive additional tools and knowledge to focus on the management of capital expenditures and to aid in planning and regulatory compliance efforts. The assessment allowed for more effective and efficient planning of existing buildings, and also provided for more reliable benchmarking studies, better implementation of capital projects, and more accurate capital budgeting data.. A team of EMG architects and engineers performed professional inspections of all facilities, including general classrooms, biology, chemistry, and computer labs, library and learning centers, and faculty and administrative offices. During the assessment, we identified all backlog maintenance, deficient conditions in terms of deferred maintenance, capital repair, and routine maintenance. We calculated the costs for all maintenance projects along with ranking and prioritizing all projects by severity and anticipated life cycle. EMG’s final reports were delivered by hard copy, electronically, and on a Web-based information delivery system, which presented JJC with the ability to easily integrate and update the large volume of information produced by the assessment. Our reports also included detailed findings of the on-site assessment, a five-year capital spending report, and life cycle cost and year for projects completed in the last 5 years Facility Condition Assessment Joliet Junior College BUILDING TYPE Educational Residential Maintenance Administrative SERVICE Facility Condition Assessment SIZE 13 Buildings 682,500 SF REFERENCE Joliet Junior College 1215 Houbolt Road Joliet, IL 60431 T: (815) 280-2212 F: (815) 280-6673 REFERENCES III III. REFERENCES The following references can attest to EMG’s proficiency, quality of service, and timeliness. Full profiles of these projects are included in the previous Section II: Experience. City of Columbus Drew Bobay 90 West Broad Street Columbus, OH 43215 T: (614) 645-8405 E AVBobay@columbus.gov Metropolitan Park District of the Toledo Area David Zenk, Superintendent of Parks 6101 Fallen Timbers Lane Maumee, Ohio 43537 Tel: (419) 407-9728 Fax: (419) 482-0684 dave.zenk@metroparkstoledo.com East Aurora School District 131 Christi Tyler Asst. Superintendent of Finance 417 Fifth Street Aurora, IL 60505 Ctyler@d131.org Joliet Junior College 1215 Houbolt Road Joliet, IL 60431 T: (815) 280-2212 F: (815) 280-6673 SPECIFIC APPROACH, SAMPLE REPORTS AND MANAGEMENT PLAN IV IV. SPECIFIC APPROACH, SAMPLE REPORTS AND MANAGEMENT PLAN Understanding of Scope EMG understands the City of Yorkville is soliciting proposals for building condition surveys for all buildings, structures and adjacent parking facilities owned by the United City of Yorkville, identified in the RFP: • City Hall/Police Dept • Beecher Community Center • Beecher Storage Shed • Beecher Concession Stand • Public Library • Non- Kiwanis Park Shelter • Riverfront Rental Buildin • Park & Rec Office • Non- Rice Park Shelter • River Front Park Building • River Front Park Pavilion • River Front Park • Stepping Stone Park • Stevens Bridge Park Conce • Parks Storage Shed • Non- Park Tin Storage She • Town Square Park Gazebo • Booster Prv Station • Non- Central Booster Pump • Countryside Lift • Public Works Garage • Public Works Lift Station • Public Works Lift Station • Public Works Lift Station • North Booster Pump • Public Works North Tower • Public Works Office & Garage • Public Works Prv Station • Raintree Village Tower • Salt Storage Building • Treatment Facility Well 3 & 4 • Treatment Facility Well 7 • Treatment Facility Well 8 & 9 • Well 3 • Well 4 • Well 8 • Well 9 • Public Works Garage (Frame Building) • Historic Jail Project Approach Prior to assessments beginning, EMG will conduct a Kickoff session to review requirements and to consolidate exhibits such as drawings and prior completed reports. During the term of the project, EMG will conduct regular Progress Meetings to maintain open communication with the entire project team and the City. In these meetings, EMG will lead with an agenda that includes a focus on work plan, schedule, and project needs. This will permit the opportunity to proactively address challenges encountered, so that course adjustments may be made. Each meeting will conclude with task assignments, schedules, and goals to be met. EMG will provide the City with a weekly written status report that tracks and monitors the progress of the assessments against the schedule submitted. EMG has allocated the following in-person meetings: Kick Off Meeting, Pilot Review Meeting, and a Final Findings Presentation meeting. Any additional in-person meetings will be on a time and expense basis. The assessment team will conduct a walk- through survey of the facilities and site in order to observe systems and components, identify physical deficiencies and formulate recommendations to remedy the physical deficiencies. • As a part of the walk-through survey, the assessment team will survey 100% of each facility. In addition, EMG will survey the exterior and grounds, including the building exterior, roofs, sidewalk/ pavement, and other areas as applicable. • The assessment team will interview the building maintenance staff about the subject property’s historical repairs and replacements and their costs, level of preventive maintenance exercised, pending repairs and improvements, and frequency of repairs and replacements. • The assessment team will develop opinions based on their site assessment, interviews with City’s building maintenance staff, and interviews with relevant maintenance contractors, municipal authorities, and experience gained on similar properties previously evaluated. The assessment team may also question others who are knowledgeable of the subject property’s physical condition and operation or knowledgeable of similar systems to gain comparative information to use in evaluation of the subject property. • The assessment team will review documents and information provided by City’s maintenance staff that could also aid the knowledge of the subject property’s physical improvements, extent and type of use, and/ or assist in identifying material discrepancies between reported information and observed conditions. SITE ASSESSMENTS The Facility Condition Assessment will focus on the following prime building system components: Site • Topography: Observation of general topography and note of unusual or problematic features or conditions observed or reported. • Ingress and Egress: Identification of major means of access and egress at the subject property, noting locations of major means of access and egress and unusual or restraining conditions observed or reported. • Paving, Curbing, and Parking: Identification of material types of paving and curbing systems at the subject property; and observation of general conditions and note of physical deficiencies identified or unusual items or conditions observed. • Flatwork: Identification of material flatwork at the subject property (sidewalks, plazas, patios); and observation of general conditions and note of physical deficiencies identified or unusual items or conditions observed or reported. • Landscaping and Appurtenances: Identification of material landscaping features or types of landscaping (fences, retaining walls) and site appurtenances (irrigation systems, fountains, lighting, signage, ponds); and observation of general conditions and note of physical deficiencies identified or unusual conditions observed or reported. • Utilities: Identification of the type and provider of material utilities provided to the property (water, electricity, natural gas); and observation of general conditions and note of physical deficiencies observed or material problems or system inadequacies reported. Structural Frame and Building Envelope • Identify the material elements of the structural frame and exterior walls, including the foundation system, floor framing system, roof framing system, facade or curtain-wall system, glazing system, exterior sealant, doors, and stairways, etc. • Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions observed. Observations may be subject to grade, and rooftop vantage points. • Visual inspection of observable areas for cracking and moisture infiltration as well as areas of apparent foundation settlement and displacement. • In the event more information or exploratory testing is required, in order to provide remedial measures, the report may include recommendation for additional investigative testing (Tier 1 or Tier 2). Wall Evaluation • Photograph elevations and details both from internal and external vantage points, as well as from adjacent structures where possible. • Observe representative operable and fixed panels on all facades, operating a representative sample of units to assess hardware, and to visually inspect exterior conditions and the condition of waterproofing seals. • Assess curtain wall condition to determine water infiltration, damage, caulk degradation, metal panel degradation, stone degradation and anchoring, and other related curtain wall issues. Roofing (Non-Invasive Visual) • Identify the material roof systems including roof type, reported age, slope, drainage, etc. Also identify any unusual roofing conditions or rooftop equipment. • Observe the general conditions of the roof system such as membranes, attachment methods, flashings, counter flashings, pitch pans, gravel stops, parapets, miscellaneous appurtenances, insulation, etc. • Observe for evidence of material repairs, significant ponding, or evidence of material roof leaks. Note if a roof warranty is in effect. Note any physical deficiencies identified or any unusual items observed or reported. • Identify the material rooftop equipment or accessories including antennas, lightning protection, HVAC equipment, solar equipment, etc. Include any material problems reported. • Clarification: Walking on pitched roofs or roofs lacking built-in access are not part of this scope. Plumbing • Identify the material plumbing systems at the subject property including domestic water supply, sanitary sewer, or any special or unusual plumbing systems (such as water features, fuel systems, gas systems, etc.). • Identify the type and condition of restroom fixtures, drinking fountains and/or other miscellaneous plumbing equipment. • Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions observed. Include any reported material system inadequacies. Heating • Identify the material heat generating systems at the subject property. • Observe the general conditions, identify the reported age of the equipment, note past material component replacements/ upgrades, note the apparent level of maintenance, and identify if a maintenance contract is in place. If heating equipment is not operational at the time of the walk-through survey, provide an opinion of the condition to the extent reasonably possible. • Identify and observe any special or unusual heating systems or equipment present (such as fireplaces, solar heat, etc.) and note any reported material problems or inadequacies. Air Conditioning and Ventilation • Identify the material air-conditioning and ventilation systems at the subject property. Include material equipment such as cooling towers, chillers (include type of refrigerant used), package units, split systems, air handlers, thermal storage equipment, etc. • Identify the material distribution systems (supply and return, make-up air, exhaust, etc.) at the subject property. • Observe the general conditions, identify the reported age of the equipment, note past material component upgrades/ replacements, note the apparent level of maintenance, and identify if a maintenance contract is in place (and the name of the contractor). If air- conditioning and ventilation systems are not operational at the time of the walk-through survey, provide an opinion of the condition to the extent reasonably possible. • Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions observed. Additionally, include any material reported system inadequacies or operating deficiencies. • Identify and observe any special or unusual air-conditioning and ventilation systems or equipment (cold storage systems, special computer cooling equipment, etc.) and note any material reported problems or system inadequacies. Electrical • Identify the electrical service provided and distribution system at the subject property. Include material switchgear disconnects, circuit breakers, transformers, meters, emergency generators, general lighting systems, and other such equipment or systems. • Observe general electrical items such as distribution panels, type of wiring, energy management systems, emergency power, lightning protection, etc. • Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions observed. Also note the presence of any special or unusual electrical equipment, systems, or devices at the subject property, and include reported material problems or system inadequacies. Vertical Transportation • Identify the vertical transportation systems at the subject property. Include the equipment manufacturer, equipment type, location, number, capacity, etc. • Observe elevator cabs, finishes, call and communication equipment, etc. • Identify the company that provides elevator/ escalator maintenance at the subject property. Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions observed or reported including any reported material system inadequacies. • Out of Scope Issues: Performing any calculations, examination of operating system components such as cables, controller, motors, etc. Entering elevator/escalator pits or shafts. Life Safety/Fire Protection • EMG will identify the material life safety/fire protection systems at the subject property, including sprinklers and stand pipes (wet or dry), fire hydrants, fire alarm systems, water storage, smoke detectors, fire extinguishers, emergency lighting, stairwell pressurization, smoke evacuation, etc. • Observe the general conditions and note any material physical deficiencies identified or any unusual items or conditions observed or reported including any reported system inadequacies. Interior Elements • EMG will identify offices, special use areas and building standard finishes, including flooring, ceilings, walls, etc. Furnishings and fixed components will be reviewed and included in the cost estimate tables for replacements. Additionally, EMG will identify material building amenities or special features. • Observe the general conditions and note any physical deficiencies identified or any unusual items or conditions observed or reported. Food Service Spaces and Equipment • Assess all Food Service equipment and spaces including kitchen, cafeteria, and dining and serving areas. Food service equipment (fixed equipment) will be evaluated for adherence to life/ safety code and ventilation requirements as well for condition and capital replacement. Special Systems and Equipment • Include all special systems and equipment, such as Emergency Medical Systems (EMC), chillers, radio towers, equipment lifts, chair lifts, chemical storage or treatment areas, storage tanks, dumbwaiters, vaults, public address systems, and telephone systems. Accessibility Compliance • EMG will provide a general statement of the subject building’s compliance to the Americans with Disabilities Act to help identify whether Client may be exposed to issues and whether there is the need for further review. • EMG uses an ADA Compliance checklist compliant with ASTM E2018-15. This review does not constitute a measured study and a more detailed ADA evaluation or transition plan is available as an additional service. • EMG will evaluate interior and exterior elements that could present external or internal barriers to accessibility by disabled persons. Moisture Affected Materials (Mold) • EMG will perform a limited assessment of accessible areas for the presence of mold, conditions conducive to mold growth, and/or evidence of moisture. We will also interview project personnel regarding the presence of any known or suspected mold, elevated relative humidity, water intrusion, or mildew- like odors. Potentially affected areas will be photographed and recommendations for any additional moisture intrusion studies will be made. Environmental Features • EMG will review environmental features of the property, to include appearance, cleanliness, acoustics, ventilation, and humidity. Lead-based Paint • A review of existing testing data and other documentation regarding lead-based paint that is available onsite is included in the cost of the Facilities Condition Assessment. EMG will evaluate physical condition and will develop cost estimates for remediation of paint necessitated by pending renovations. • EMG has the capability to provide a licensed lead-based paint inspector to conduct testing using an x-ray fluorescence analyzer at the Project as an additional service. The instrument is completely non-destructive and yields instantaneous results. Asbestos • A review of existing testing data and other documentation regarding asbestos that is available onsite is included in the cost of the Facilities Condition Assessment. EMG will evaluate physical condition and will develop cost estimates for remediation of asbestos likely to be disturbed by renovations. • If asbestos testing is requested, EMG will provide a licensed asbestos inspector to collect samples of suspect asbestos- containing materials at the Project as an additional service. Scope of this sampling will be determined after review of existing data, costs will be based on daily rate plus the cost of analysis. Energy Conservation Analysis • As part of the analysis of all evaluated systems mentioned above, EMG will consider energy conservation savings when making repair or replace recommendations and include these projects in the project prioritization. • EMG can provide as additional services an Energy Audit (ASHRAE Level I, II, or III) or Benchmarking (EnergyStar) services. Ranking and Classification Based upon our observations, research and judgment, along with consulting commonly accepted empirical Expected Useful Life (EUL) tables; EMG will render our opinion as to when a system or component will most probably necessitate replacement. Accurate historical replacement records provided by the facility manager are typically the best source for this data. Exposure to the weather elements, initial system quality and installation, extent of use, the quality and amount of preventive maintenance exercised are all factors that impact the effective age of a system or component. As a result, a system or component may have an effective age that is greater or less than its actual age. The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. The analysis will include all cost observations be ranked by Priority Classes. The five classes following are typical but can be altered to meet your specifications and needs: The deficiencies observed will be classified into categories such as those below using the Uniformat System (up to 8 levels). • Site • Architectural • Exterior Systems • Exterior Finishes • Life Safety Systems • Heating, Ventilation and Air Conditioning Systems • Plumbing Systems • Electrical and Service Distribution Systems • Special Electrical Systems • Fire Suppression Systems • Special Construction • Interior Systems • Interior Finishes • Vertical Transportation • Telephone infrastructure and systems • Data Infrastructure and server rooms COST ESTIMATING Each report will include a Capital Needs Analysis including an estimated cost for each system or component repair or replacement anticipated during the evaluation term. The report narrative will discuss options for repair of the deficiency, and the capital needs analysis will be presented as an Excel-based cost table that includes a summary of the description of each component, the age and estimated remaining useful life, the anticipated year of repair or replacement, quantity, unit cost and total cost for the repair of each line item. A consolidated Capital Needs Analysis will be presented that includes all anticipated capital needs for all buildings. In addition to the detailed description of the deficiencies, we will provide cost estimates for the deficiencies noted. The cost estimate for capital deficiencies will be based on the estimate for maintenance and repair, but may, at the City’s option, also include project management costs, construction fees, and design fees. Project management costs, construction fees, and design fees will be derived using actual costs from previous projects. After determining these costs, we will confirm these costs with the City’s staff. EMG’s cost estimating database is comprised of both Whitestone Research and RS Means data, and further customized with proprietary cost tables developed by EMG, based on historical and localized actual costs. EMG maintains and updates our cost estimating system with information received from the field. Through construction monitoring work, we have current cost data from hundreds of in-progress construction and rehabilitation projects. This data allows us to calculate costs based on local conditions to maintain a cost database that is typically more current than Whitestone Research and RS Means’ models REPORT DELIVERABLES EMG will provide a report including a description of each of the building components and systems as described in the approach sections above. Each report is organized by building system and will include digital photos of major systems and components and of all deficiencies identified. Reports will include discussion of current and anticipated repairs and deficiencies, and applicable options for repair or maintenance of building components. EMG will provide the following reports, depending on the size of the buildings or campus: Building Condition Report – Standard Each report will be generally organized by building system and will include an analysis of all building systems and components. Each report will include color digital photos of all major systems and components, and will include photos of all deficiencies identified. In addition to the description of each building component and system, each report will include an analysis of current, anticipated repairs, deficiencies, and any applicable options for repair or maintenance of building components. These deficiencies will be summarized in a capital needs analysis table included throughout each report. Building Condition Report – Abridged For buildings less than 5,000 SF the report format in comparison with the standard will be abbreviated due to the fact that there are less major systems and conditions to observe and report on. Group Building Condition Report This report format is for sites with multiple buildings. An overall report will represent the multiple building site, with individual building assessments contained within. In addition to the hardcopy campus report, the data collection/ capital planning software allows individual building data reports to be generated. The Capital Needs analysis will include a cost database sorted by building system and ranked by priority for repair. The format of the database will allow for the customization of reporting by building, by system, or by priority for repair, and a year-by-year analysis of capital needs. YOUR P ARTNER IN R EAL E STATE L IFECYCLE P LANNING & M ANAGEMENT www.emgcorp.com F ACILITY C ONDITION A SSESSMENT CCIITTYY OOFF CCOOLLUUMMBBUUSS 90 West Broad Street Columbus, Ohio 43215 Drew Bobay FFAACCIILLIITTYY CCOONNDDIITTIIOONN AASSSSEESSSSMMEENNTT RREEPPOORRTT OF CCOOLLUUMMBBUUSS HHEEAALLTTHH DDEEPPAARRTTMMEENNTT--CCAARRRRIIAAGGEE HHOOUUSSEE 240 Parsons Avenue Columbus, Ohio 43215 PPRREEPPAARREEDD BBYY:: EMG 10461 Mill Run Circle, Suite 1100 Owings Mills, Maryland 21117 800.733.0660 www.emgcorp.com RREEVVIIEEWWEEDD BBYY:: Edward Beeghly Program Manager 800.733.0660, x7607 ebeeghly@emgcorp.com EMG Project #: 115555.15R000-005.017 Date of Report: September 23, 2016 On site Date: January 27, 2016 SAMPLE REPORT A report will be generated for each building that includes discussion of recommended repairs and component life cycle replacements. A Facility Condition Index will be calculated for each building. This index will be a function of required repairs compared to building replacement costs. The Facility Condition Index will be generated from the data collection/capital planning database and will be updated as components age or are replaced. Reports will reflect a 5-10-or 20 year capital plan based on EMG’s 20-year building system evaluation. The analysis will include a cost table sorted by building and system and ranked by priority for repair. Tables will allow for the customization of reporting and a year-by-year capital needs analysis. The report will include: • A 5-10-or 20 Year Capital Plan with an Executive Summary with graphic presentation of results to provide a quick, user-friendly summary of the property’s observed condition and estimated costs assigned by category. These estimated costs shall be cross-referenced to report sections where an elaboration of cost issues will be presented. • Components observed that are exhibiting deferred maintenance issues and provide estimates for immediate and capital repair costs based on observed conditions, available maintenance history and industry-standard useful life estimates. If applicable, this analysis will include the review of any available documents pertaining to capital improvements completed within the last five-year periods, or currently under contract. EMG shall also inquire about available maintenance records and procedures and interview current available on-site maintenance staff. • Recommended schedule for replacement or repairs (schedule of priorities). • Digital photographs for the buildings including photos of deficiencies. • General description of the property and improvements and comment generally on observed conditions. • Critical repairs and life safety issues separately from repairs anticipated over the term of the analysis. • Facility Condition Index (FCI) number for the building. In addition to each building report, EMG will develop a Program-wide Report that includes a ranked system-wide Capital Plan for all facilities with programmatic conclusions and recommendations. The Program Report includes a brief narrative description of each facility/building component and system, and discusses the current, anticipated repairs, deficiencies, and of all buildings assessed. The Program Report analyses will include tables sorted by building system and ranked by priority for repair. The format of the tables will allow for the several perspectives of reporting by FCI, building, system, or priority for repair, and a year-by-year analysis of capital needs. Reports are submitted as drafts, and once finalized, a program summary report is provided to include a roll-up of all prioritized capital needs across all facilities. EMG will provide draft reports electronically via an Adobe Acrobat PDF. EMG can deliver bound hard copy final reports (per the contract requirements) and CDs with complete reports on each. All electronic copies of the report will include all text, deficiency tables, digital photos, and supporting documentation and report appendices. EMG regularly takes measures to minimize impacts to the environment in the delivery of services. In lieu of printing reports and meeting minutes, EMG makes an effort to be stewards of the environment by using digital distribution for materials. When appropriate, we suggest that in-person meetings be done by teleconference or video conference – in order to save on fossil fuels. EMG has assembled a team of professionals who demonstrate our understanding of the disciplines required to complete the Facility Condition Assessment for the City of Yorkville. EMG has the capability and experience to comply with set schedules and perform in a timely manner. Matthew Munter | Principal-in-Charge Serving as Principal-in-Charge, Mr. Munter is responsible for defining the scope and deliverables of the projects as well as ensuring EMG has sufficient field resources to staff each project. Mr. Munter will oversee all contractual aspects of this project and will be available to meet regularly with City staff, the Program Manager and Assessment Team to assure that City’s needs are being met. Andrew Hupp | Program Manager As Program Manager at EMG, Mr. Hupp will have full responsibility for the delivery of the overall project. He will manage the assessment and reporting teams and will work with the City to assure project success. He will be the City’s primary contact and will meet with the City on an agreed-upon basis throughout the project. Mr. Hupp will be responsible for delivering the results and for working with the City to develop the implementation plan based on those results. Bill Champion, P.E. | Quality Assurance Manager Mr. Champion will provide general oversight to this project, assuring technical, process, and content quality. He will have direct management responsibility for all technical personnel, which will allow for quick and effective implementation of quality assurance measures both at inception and throughout the duration of the project. EMG will hold weekly meetings primarily administered by Mr. Hupp and Mr. Champion, and will keep the City apprised of the on-site assessments and reporting progress. Once on-site assessments are complete and draft reports prepared, drafts will be electronically submitted to the City for review, and Mr. Hupp along with the Assessment Team will present the draft reports and EMG’s findings to the City. Once the draft reports are reviewed with the City, revisions will be made and final reports will be presented to the City during the closeout meeting. Resumes for the proposed team are included on the following pages. MANAGEMENT PLAN Mr. Munter is Principal and an Executive Vice President at EMG. He has managed comprehensive architectural and engineering due diligence services for government and private sector clients. As Project Executive, he is responsible for defining the scope and deliverables for the project, as well as ensuring EMG has sufficient field resources to staff the project. Mr. Munter led several EMG projects of similar scope to the proposed City of Yorkville project, including: Chicago Public Schools; Chicago, IL FCA; 283 schools, 29M SF. Mr. Munter oversaw all contractual components of this assessment and corresponded with the Client throughout the duration of the project. The project also included entering data into a third-party software package. City of Columbus; Columbus, OH FCA; 150 City buildings. Mr. Munter oversaw all contractual components of this assessment and corresponded with the Client throughout the duration of the project. He ensured all services were completed on time and within budget. Indian Prairie School District 204; Aurora, IL FCA; 3.5M SF. Mr. Munter oversaw all contractual components of this assessment and corresponded with the Client throughout the duration of the project. He ensured all services were completed on time and within budget. Arlington County; Arlington, VA FCA and ADA Assessment (courthouses, detention, maintenance, libraries, fire/ police stations). Mr. Munter oversaw all contractual components of the project. The assessment addressed life cycle cost and management needs of County facilities. An ADA/504 assessment was also completed to ensure compliance with DOJ standards and County accessibility goals. EMG’s Assessment Teams noted all deficiencies, solutions to the deficiencies, and the respective costs to rectify the deficiencies. Town of Littleton; Littleton, MA FCA; 13 buildings totaling 496,550 SF (garages; salt sheds; town hall; historical society; fire headquarters; police stations; schools; park/rec; cemetery commission building; transfer station building). Mr. Munter oversaw all contractual components of this assessment and corresponded with the Client throughout the duration of the project. He ensured all services were completed on time and within budget. City of Dallas; Dallas, TX FCA; 6M SF Our assessment included complete visual inspections of all facility components, including exterior systems, interior finishes, fire/life systems, accessibility issues, and MEP systems. We provided a database solution for reporting and projection capabilities customized to suit the City’s needs for lifecycle asset needs, data collection standards, and reporting standards. Mr. Munter oversaw all contractual components of this assessment and corresponded with the Client throughout the duration of the project. He ensured all services were completed on time and within budget. PROGRAM MANAGER Matthew Munter PROJECT EXPERIENCE INDUSTRY TENURE A/E: 1986 EMG: 1998 EDUCATION B.S. Mechanical Engineering Clemson University, 1986. Mr. Hupp has 19 years of experience in the industry. He is a Program Manager at EMG. As Program Manager, he is responsible for delivering the results and he is the main point of contact with the City. Mr. Hupp has had experience with projects of similar scope to the proposed City of Yorkville project, including: City of Columbus; Columbus, OH Facility Condition Assessments of 150 City buildings. Town of Mansfield, CT Facility Condition Assessment and Energy Audits - 17 Facilities; Chicago Housing Authority, IL Reserve Study and Asset Assessment Cook County Housing Authority, IL RAD Physical Condition Assessment Temple B’rith Sholom / Temple Israel, Springfield, IL Physical Needs Assessment Kentucky Housing Corporation, KY Facility Condition Assessment Lehigh Valley Health Network. Allentown, PA Facility Condition Assessment Archdiocese of Baltimore - Saint William of York, Baltimore, MD Facility Condition Assessment PROGRAM MANAGER Andrew Hupp PROJECT EXPERIENCE INDUSTRY TENURE A/E: 1997 EMG: 2010 EDUCATION Bachelor of Science, Architectural Engineering, University of Cincinnati, 1997. Mr. Kulbeda is a Professional Mechanical Engineer, with 31 years experience in the government, retail, industrial, K-12 Education, and Higher Education industries. His similar project experience to this FCA project includes: City of Columbus; Columbus, OH FCA; 150 City buildings. Mr. Kulbeda served on the team and completed the assessments and wrote the report deliverable. Services were completed on time and within budget to the client’s satisfaction. Indian Prairie School District 204; Aurora, IL FCA. Mr. Kulbeda oversaw the assessment team as they completed assessments of the school buildings and was in charge of the quality assurance of the school report deliverables, ensuring that they were to the satisfaction of the client. Bureau of Indian Affairs; Nationwide FCA and Space Utilization Analysis (juvenile detention centers, garages, police stations, schools, administrative offices, housing, offices, utility systems). Mr. Kulbeda performed the space analysis and physical needs assessments of American Indian elementary, middle, and high schools. Chicago Public Schools; Chicago, IL FCA; 283 schools, 29M SF. Mr. Kulbeda completed the assessments and is presently in the 2nd phase of the project. He has overseen day-to-day activities of 2 teams of Architects and Engineers, and quality assurance of the reports. The project has included entering data into a third-party software package. Arlington County Parks and Recreation; Arlington, VA FCA; 68 Buildings, 3M SF (courthouses, detention, maintenance, libraries, fire/ police stations). Mr. Kulbeda served as a Report Reviewer for the assessments of the recreation facilities. An ADA/504 assessment was also completed to ensure compliance with DOJ standards and County accessibility goals. EMG’s Assessment Teams noted all deficiencies, solutions to the deficiencies, and the respective costs to rectify the deficiencies. FIELD TEAM LEAD Kenneth Kulbeda INDUSTRY TENURE A/E: 1976 EMG: 2001 EDUCATION Bachelor of Science, Architecture, University of Illinois, 1975. Mr. Champion is a Prrofessional Mechanical Engineer, and certified Energy Manager with 21 years experience in the government, retail, industrial, K-12 Education, and Higher Education industries. As Quality Assurance Manager, he is responsible for management of the assessment teams and technical review of deliverables. He has extensive experience with projects of similar scope including: Indian Prairie School District 204; Aurora, IL FCA (3.5M SF). Mr. Champion oversaw all QA/QC components of the project, ensuring services were in compliance with our quality control plan, and was available to the client, as needed. Chicago Public Schools; Chicago, IL FCA; 283 schools, 29M SF. Mr. Munter oversaw all contractual components of this assessment and corresponded with the Client throughout the duration of the project. The project also included entering data into a third-party software package. City of Columbus; Columbus, OH FCA; 150 City buildings. Mr. Champion oversaw all quality assurance components of the project, ensuring all services were in compliance with our quality control plan, and was available to the client, as needed. Arlington County; Arlington, VA FCA and ADA Assessment; 68 Buildings, 3M SF (courthouses, detention, maintenance, libraries, fire/police stations). Mr. Champion managed the team as they prepared an assessment and ADA review, surveying interior, exterior/ envelope, and site to record deficiencies, coupled with detailed life cycle analyses of prime components to complete the reserve plan. Town of Littleton; Littleton, MA FCA; 13 buildings totaling 496,550 SF (garages; salt sheds; town hall; historical society; fire headquarters; police stations; schools; park/rec; cemetery commission building; transfer station building). Mr. Champion oversaw the quality assurance components of the project. City of Dallas; Dallas, TX FCA; 6M SF (offices, libraries, police and fire stations, warehouses, and other City-owned facilities). Mr. Champion managed the technical teams collecting data on the buildings, identifying capital needs, and providing software training. EMG presented the final assessment reports to the City that included facility deficiencies, corrective action, and prioritization standards. QUALITY ASSURANCE MANAGER Bill Champion, PE INDUSTRY TENURE A/E: 1994 EMG: 2002 EDUCATION Master of Business Administration - University of Rochester (Simon) Master of Science, Mechanical Engineering - State University of New York at Buffalo Bachelor of Science, Mechanical Engineering - State University of New York at Buffalo LICENSES PE, New York, #087867 PE, Maryland, #40120 PE, Washington DC, #PE906172 Mr. Lattimer is a Professional Mechanical Engineer with 15 years of experience in the government, industrial, and higher education industries. He has extensive experience with projects of similar scope including: East Aurora School District 131, IL Facility Condition Assessment and Capital Improvement Customized Database for 26 schools approx. 1.4 MM SF Ohio University, OH Facility Condition Assessment and Field data collection into third party software package for 8 MM+ SF City of University City (Partnered with FacilityDude), MO Facility Condition Assessment & Inventory Jefferson County (Partnered with FacilityDude), WI Facility Condition Assessment & Inventory City of Burlington, Facility Condition Assessment – VT Facility Condition Assessment of 26 schools ASSESSMENT TEAM Scott Lattimer, PE Mr. Guo is a Registered Architect with 21 years of experience in the government, industrial, housing, and Higher Education industries. He has been part of the assessment team on similar Facility Condition Assessment projects including: Indian Prairie School District, IL Facility Condition Assessment, Capital Plan and Space Analysis of 3,420,362 SF Chicago Housing Authority, IL Physical Needs Assessment and Reserve Stduy - 3,667 Units Chicago Schools, IL Facility Condition Assessment of 283 schools, approx. 29.8 MM SF Ambrose Recreation & Park District, CA Facility Condition Assessment, ADA transition Plan Update of 10 parks Marquette University, WI Facility Condition Assessment Ohio University, OH Facility Condition Assessment and Field data collection into third party software package for 8 MM+ SF ASSESSMENT TEAM Henry Guo, RA INDUSTRY TENURE A/E: 1995 EMG: 2012 EDUCATION Masters of Science, Civil Engineering – University of Illinois, 1995. Masters of Science, Architecture – University of Illinois, 1995. LICENSES Registered Architect, State of Illinois (1016727) INDUSTRY TENURE A/E: 2001 EMG: 2013 EDUCATION Bachelors of Science, Mechanical Engineering: Purdue University, 2001. LICENSES Professional Engineer, State of Indiana (PE19900470) Professional Engineer, State of Texas (PE115085) Professional Engineer, State of Ohio (PE68821) V. ADDITIONAL INFORMATION AssetCALC™ AssetCALC™ is a web-based SQL database platform that enables users to query, edit, and analyze their facility condition data to plan immediate and short-term repairs, and budget capital expenditures throughout the lifecycle of a commercial building or an entire portfolio. The system unites EMG’s experienced field data collection methods with advanced planning and reporting tools, construction cost library, location mapping features, digital photo management, and document storage. AssetCALC™ is a proprietary system developed, licensed, maintained, and supported solely by EMG for our clients. Standard Features • Location hierarchy (by portfolio, property, building) • GPS mapping of site and exterior elements • Facility Condition Assessment data: Component/system descriptions, locations, conditions, EUL/ RUL, recommendations, unit costs, photos, etc. • Search and Sorting Functionality: Query by site, building, system, deficiency type, cost, priority, etc. • Reports and Graphs: More than a dozen standard options for data summaries, presentations and exports • Facility System/Component management: –View and edit system/component details, unit costs, and photos –Re-prioritize and re-classify existing system/component deficiencies –Edit deficiency costs assumptions and add to Project Budgets or Capital Plans –Change status of deficiencies (exclude, include, complete, etc.) and add comments, photos, documents –Add new deficiencies • Proprietary UniFormat II Cost Database (with adjustable assumptions) • Facility Condition Index (FCI) Calculation Reporting w/pro-forma analysis capability • Contractor View and RFP detail export tools (to PDF or Excel) • Up to 500GB of user-managed document storage (all file types) • User authentication, security and multiple-level access control • User support utilities including orientation/training videos, searchable FAQ, and Help Desk access Functionality • User access: –Client will have the ability and rights to add users, change rights, etc. through the hosted application. –EMG will not limit the number of users under this license • Data updates/changes –Client will have the ability and rights to update data directly thru the web site at no additional charge. • Data protection will be in compliance with EMG IT Security Plan –Hosted server operates behind a Checkpoint firewall with Norton Enterprise Antivirus and Secure Sockets (SSL) encryption on web sites. • Ownership of Data –Client is the owner of data collected and residing in the Database –Data may be exported by Client to Excel or printed at any time via through the hosted application –EMG will take no action to restrict Client access to their data during the term of the agreement –Upon termination, all data will be copied and shipped to Client via electronic media (see Termination) End User Licensing and Hosting Fees EMG agrees to host the application for one (1) year from the date of initial contract engagement. After one year, EMG will continue to host the application for the lesser of $0.01/sq. ft. or $5,000 per year. The hosting fee covers the following: • AssetCALC™ improvements/upgrades/updates provided automatically • Maintenance of all necessary server hardware • System availability 24 hours a day, 7 days a week, with a guaranteed 99% uptime during standard business hours (weekdays, excluding holidays, 8:00am-8:00pm EST). Licensee will be notified at least 24 hours before any scheduled maintenance (not normally performed during standard business hours). • Full database back-up to redundant storage every 24 hours (with retention of two previous backups for restoration). • Annual training session – New user orientation and refresher sessions (up to two 1-hour sessions) • Continued Help Desk support during business hours (assetcalc@emgcorp.com or 800-733-0660) • Acceptance of this proposal will not constitute a contract for subsequent hosting; EMG will provide a proposal for the additional hosting at the conclusion of the two year contract period, and Client will have the right to accept or terminate the hosting agreement at that time. Termination At termination of the agreement, EMG will no longer host the data. The data will not be retained by EMG. If requested by the client, for an additional fee to EMG, we can deliver all data on a disk. Format of the data will be in SQL or access database and data tables, with integrity of data maintained. Photo and document files will be included with the database and will be delivered with a data map. Electronic Media will be provided within two weeks of request from the client. In the event that the hosted service is unavailable for any more than 3 standard business hours during a month, Licensee can request an hour by hour credit for outages exceeding 3 hours. Credits do not apply for any problem caused by the Licensee, the Licensee’s data, non-EMG service providers (e.g., the Licensee’s internet connection), scheduled maintenance, or any other circumstance beyond EMG’s reasonable control. The credits provided hereunder shall be Licensee’s sole and exclusive remedy for any failure by EMG to provide the hosted service, including any outages or network congestion. In order to receive credits under this agreement, Licensee must notify EMG’s help desk by sending an electronic message to assetcalc@emgcorp.com within 3 business days from the time Licensee is eligible to receive such credits. Screenshots are included on the following pages. CAPITAL PLANNING OBSERVATION LIST MASTER COST LIBRARY FCI GRAPH PHOTOS LOCATION LIST OBSERVATION DETAILS OBSERVATION FIELDS REPLACEMENT RESERVES REPORT UNIFORMAT ROLLUP REPORT EVIDENCE OF CURRENT PROFESSIONAL LIABILITY INSURANCE A copy of EMG’s Certificate of Insurance is included below. Upon award of the contract, EMG will provide the required coverage of the City of Yorkville and name the City as an additional insured. EMG | 10461 Mill Run Circle, Suite 1100 | Owings Mills, Maryland 21117 | (800) 733.0660 | www.EMGCORP.com 122700.17P 3/3/2017 Page 1 of 12 March 3, 2017 Via Email: pratos@yorkville.il.us Mr. Peter Ratos City Building Code Official City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 RE: City of Yorkville; Yorkville, Illinois EMG Proposal No: 122700.17P RE: REQUEST FOR QUALIFICATIONS - BUILDING CONDITION SURVEY Dear Mr. Ratos, We are pleased to provide City of Yorkville. (hereinafter referred to as “Client”) with the following proposal. If accepted, EMG will perform the services listed below (collectively, the “Services”) meeting the specifications hereafter described. Services and Fees Service Fee ($) Building Condition Survey $79,120.00 Barcoding $5,000.00 Demo Dispo $5,000.00 Total $89,210.00 Item Term Pricing based on Investment MaintenanceEdge Annual FCA scope of Work $5,410.00 MaintenanceEdge Quick Start One Time FCA scope of Work $2,000.00 Capital Forecast Annual FCA scope of Work $2,950.00 Capital Forecast Quick Start One Time FCA scope of Work $1,820.00 FCA Import One-Time FCA scope of Work $500.00 Total $13,680.00 EMG | 10461 Mill Run Circle, Suite 1100 | Owings Mills, Maryland 21117 | (800) 733.0660 | www.EMGCORP.com 122700.17P 3/3/2017 Page 2 of 12 PROJECTS PLACED ON HOLD OR CANCELED Should the Client place the awarded project on hold or cancel the engagement after contract execution, the Client agrees to pay project-specific costs incurred by EMG, such as administrative processing, regulatory database searches and non-recoverable travel fees, as well as a percentage of the project fee, depending upon the time the project is placed on hold or cancelled. Please note that EMG invoices canceled jobs at the time of cancellation. Jobs on hold will be automatically invoiced 30 days from the date of the hold request. Requests to cancel or place projects on or off hold must be received by EMG in writing (email acceptable) from the Client. Invoices billed as a result of projects being placed on hold or canceled are fully collectible. PAYMENT & RETAINER DETAILS The pricing stated herein is fixed price for the scope detailed herein. EMG will invoice monthly for work completed in prior month. EMG will invoice 80% of allocated fees for submittal of draft report and 20% balance upon submittal of final reports. This is done as a convenience to client and does not reflect any reduction in total fee in event client does not pursue final reports. An invoice for the 20% balance will be submitted upon submittal of final reports or 60 days from submittal of draft reports whichever is sooner. All invoices will be payable within 30 days or upon the closing of the transaction, whichever comes first. An invoice for payment will be submitted with the initial report deliverable(s), and will be payable within 30 days or upon the closing of the transaction, whichever comes first. Upon receipt of the initial report deliverable(s); the invoice is fully collectible. Please forward payments to: Accounting Department, EMG, PO Box 62974, Baltimore, MD 21264-2974 or contact your EMG administrator to pay via credit card or to receive wiring instructions. Please ensure that EMG Proposal #122700.17P or invoice number is clearly identified on all payments and correspondence for proper credit. DOCUMENTS TO BE FURNISHED BY CLIENT In order to facilitate a cursory review of pre-existing documents for each Project, EMG asks to be furnished with electronic or printed copies of readily available site information. Such documents may include: PNA/CNA/PCNA SERVICES:  Inspection Reports (sewer, boiler, chiller, etc)  Building Systems Maintenance Records  REAC Report (most recent, if applicable)  Owner Elected Repair list (if available)  Zoning Reports  Original Building Plans (can be viewed on- site)  Capital Expenditure Schedules (prior or planned)  Fire Protection/Life Safety Plans  Rehabilitation budget & scope (draft or final)  Certificates of Occupancy/Facility License  Prior Assessments (CNA, PNA, PCA, etc.)  Site Plan/Floor Plans  Current Rent Roll/Room List  Accessibility Transition Plans/Self Evaluations EMG | 10461 Mill Run Circle, Suite 1100 | Owings Mills, Maryland 21117 | (800) 733.0660 | www.EMGCORP.com 122700.17P 3/3/2017 Page 3 of 12 Note: Documents to be reviewed should be provided to EMG within five (5) business days and not less than one (1) day prior to the onsite. In the event that documents can only be made available at the Site, EMG will perform a cursory review during the site visit as time permits. Any additional review fees will be mutually agreed upon by EMG and the Client at the time of review request, and will be authorized using a Change Order. TERMS & CONDITIONS EMG will perform its Services subject to the attached "Terms & Conditions", which are incorporated by reference and made a part of this Proposal. Please indicate your acceptance of this Proposal by signing the attached "Project Authorization" page where indicated, and return it to EMG. This Proposal will be valid for thirty (30) business days from the date of this letter. Please feel free to contact me at (800) 733-0660 x.2709 should you have any questions. EMG welcomes the opportunity to be of service. Sincerely, EMG Matthew S. Munter Executive Vice President of Sales Attachments: Description of Services Terms & Conditions Project Authorization EMG | 10461 Mill Run Circle, Suite 1100 | Owings Mills, Maryland 21117 | (800) 733.0660 | www.EMGCORP.com 122700.17P 3/3/2017 Page 4 of 12 DESCRIPTION OF SERVICES Facility Condition Assessment (Non-invasive Visual) Assessment of Existing Conditions I. General Scope of Items  The field observer will visit the property to assess the general condition of the building(s) and site improvements, review provided construction documents in order to become familiar with and be able to comment on the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment. The field observer will conduct a walk-through survey (non-invasive visual) of the building(s) to observe building systems and components, identify reported physical deficiencies, and formulate recommendations to remedy the physical deficiencies.  The field observer will interview the property personnel/representative(s) (i.e., the owner or owner’s representative or the individual(s) designated by the Client) to inquire about the subject property’s significant historical repairs and replacements and their costs, level of preventive maintenance exercised, pending repairs and improvements, and frequency of repairs and replacements.  The field observer will attempt to interview the property’s maintenance providers of the major building systems, such as roofing, HVAC, and the like, in an attempt to gain greater insight to the historic preventative maintenance, recent capital improvements, and remaining useful life that may not be obtained otherwise. This information will not be used in lieu of EMG’s site assessment, but is anticipated to complement the due diligence performed by the EMG field observer.  The field observer will develop opinions based on their walk-through survey, interviews with the property personnel, relevant maintenance contractors (if arranged by the Client) and municipal authorities, and experience gained on similar properties assessed. The field observer may also question others who are knowledgeable of the subject property’s physical condition and operation, or knowledgeable of similar systems to gain comparative information to use in the assessment of the property.  The field observer may review documents and information provided by the property personnel that could assist in identifying the subject property’s physical improvements, extent and type of use, and/or help to identify material discrepancies between reported information and observed conditions. The review of documents submitted is not to opine on the accuracy of such documents, adequacy of design, or their preparation methodology or protocol.  The field observer will conduct the site assessment and follow-up interviews with the interests of an equity involvement in the property. The specific interests of the field observer will be to identify capital repairs and deferred maintenance that can substantially impact the Immediate (90 days), Short- term (one-year), and Replacement Reserves (20 years) operation of the property.  The field observer will not be providing any information on the condition, operation, serviceability, or capability of process, manufacturing, or business specific equipment for facilities that have specific equipment installed. If there is a requirement to provide information regarding process and/or manufacturing equipment, then this information must be identified by adding a specific and separate page to this proposal that identifies the specific equipment that is to be observed and included in the scope of work.  It is inherent in the selection of the field observer that some bias will be introduced into the report based on the technical background of the observer (structural, mechanical, architectural, etc.). At the Client’s discretion, a specific technical expertise may be requested. This request must be included in the signed contract and may require an additional fee to accommodate the logistics of scheduling and transportation associated with the request. The scope of work, regardless of the technical background of the field observer, is inherently the same for these services. II. Site EMG | 10461 Mill Run Circle, Suite 1100 | Owings Mills, Maryland 21117 | (800) 733.0660 | www.EMGCORP.com 122700.17P 3/3/2017 Page 5 of 12  Topography, Landscaping and Appurtenances: Observe the general topography, material landscaping features, and site appurtenances (irrigation systems, lighting, signage, ponds, etc.) at the subject property and note any reported physical deficiencies or unusual conditions observed or reported.  Stormwater Drainage: Identify the storm water collection and drainage system at the subject property. Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.  Ingress and Egress: Identify and note the locations of the major means of access and egress, and note any unusual items or conditions observed or reported.  Flatwork: Identify the material flatwork at the subject property (paving, parking, sidewalks, plazas, patios, etc.). Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.  Recreational Facilities: Identify any material on-site recreational facilities such as swimming pools, spas, tennis or basketball courts, jogging or bicycle paths, etc. Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported.  Utilities: Identify the type and provider of the material utilities provided to the property (water, electricity, natural gas, etc.). Observe the general conditions and note any reported physical deficiencies or material problems or system inadequacies reported.  Special Utility Systems: Note the presence of any material special on-site utility systems such as water or wastewater treatment systems, special power generation systems, etc. Identify material system information such as system type, manufacturer, reported capacity, age, etc. Out of Scope Issues: Calculating capacities or determining the operating conditions of any systems, observations of sub-surface utilities, or accessing manholes, utility pits, or confined spaces. III. Structural Frame and Building Envelope  Identify the material elements of the structural frame and building envelope (if identified on provided drawings). Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions reported or observed in readily apparent conditions. Observations are limited to grade and may include accessible balconies or rooftop vantage points. If provided, review as-built construction plans, previously prepared property reports, and records of remedial actions or repairs.  In the event more information or exploratory testing is required to provide remedial measures, the report will include associated recommendations for further investigation requiring a specific expertise. Recommendations of this nature will include a summarized scope and a general estimate of cost for budgetary purposes. Out of Scope Issues: Entering of confined areas (however, field observer should report on conditions to the extent safely observable from the area point of access), determination of previous substructure flooding or water penetration, seismic and wind load considerations, determination of Probable Maximum Loss (PML), or calculations of any kind. IV. Curtain Wall  Review curtain wall condition and a sampling of fixed panels on facades to assess hardware and visually review exterior conditions and the condition of waterproofing seals, where accessible without the use of lifts, ladders, scaffolding, suspension devices, or the like; this may include observations from internal and external vantage points, as well as from adjacent structures. Observations are limited to grade and may include accessible balconies or rooftop vantage points.  Review provided drawings and records of repair, replacement, and maintenance of framing and glazing. V. Roofing  Identify the material roof systems including roof type, reported age, slope, drainage, etc. Also identify any unusual roofing conditions or rooftop equipment. Observe the general conditions of the roof system such as attachment methods, flashings, parapets, miscellaneous appurtenances, etc. Also EMG | 10461 Mill Run Circle, Suite 1100 | Owings Mills, Maryland 21117 | (800) 733.0660 | www.EMGCORP.com 122700.17P 3/3/2017 Page 6 of 12 observe for evidence of material repairs, significant ponding, or evidence of roof leaks. Note if a roof warranty is in effect. Note any reported physical deficiencies or any unusual items observed or reported.  The scope for the walk-through survey of the roof(s) and associated fee provided herein are based on the assumption the property contains buildings with flat roofs and built-in roof access. If the buildings do not contain built-in roof access, a ladder or lift to permit such access shall be provided by the property personnel/representative(s). In such cases, EMG will access roofs of buildings two stories (i.e., 20’) or less. The field observer may refuse to attempt to gain roof access and/or the use of ladders or lifts if they present a safety or operational concern. Property conditions discovered while on site may also preclude the field observer from gaining roof access on any or all roofs. EMG will endeavor to inform the Client when no or insufficient access is provided. Out of Scope Issues: Walking on pitched roofs, roofs that appear to be unsafe or where access is impacted by adverse or weather conditions at the time of the site observation, or roofs lacking built-in access. Determining any roof design criteria. VI. Plumbing  Identify the material plumbing systems including domestic water supply and hot water production, sanitary sewer, or any special or unusual plumbing systems (such as water features, grease traps, fuel systems, gas systems, etc.). Also identify the type and condition of observed restroom fixtures, drinking fountains, and/or other miscellaneous plumbing equipment. Where readily visible, observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported. Out of Scope Issues: Determining fixture counts, pipe sizes, pressure, flow rates, and capacities of any plumbing systems; verification of point of discharge for underground systems; and assessing concealed materials or equipment. VII. Heating  Identify the material heat generating systems. Observe the general conditions, identify the reported age of the equipment, note reported component replacements/upgrades, note the apparent level of maintenance, and identify if a maintenance contract is in place (and the name of the contractor). If heating equipment is not operational at the time of the walk-through survey, provide an opinion of the condition to the extent reasonably possible. Note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any reported system problems. Identify and observe any special or unusual heating systems or equipment (such as fireplaces, solar heat, etc.). Out of Scope Issues: Operating equipment; removal of equipment cover panels and entering ductwork associated with air handling systems; observing flue connections; observing the interiors of chimneys, flues, or boiler stacks; performing any capacity calculations; and assessing concealed materials or equipment. VIII. Air-Conditioning and Ventilation  Identify the material air-conditioning and ventilation systems. Include material equipment such as cooling towers, chillers, package units, split systems, air handlers, etc. Identify the material distribution systems at the subject property. Generally note reported tenant-owned equipment/systems that are not included in this review. Observe the general conditions, identify the reported age of the equipment, note reported component upgrades/replacements, note the apparent level of maintenance, and identify if a maintenance contract is in place (and the name of the contractor). If air-conditioning and ventilation systems are not operational at the time of the walk- through survey, provide an opinion of the condition to the extent reasonably possible. Note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any EMG | 10461 Mill Run Circle, Suite 1100 | Owings Mills, Maryland 21117 | (800) 733.0660 | www.EMGCORP.com 122700.17P 3/3/2017 Page 7 of 12 reported system problems. Identify and observe any special or unusual air-conditioning and ventilation systems or equipment (such as ice skating rinks, cold storage systems, special computer cooling equipment, etc.). Out of Scope Issues: Operating equipment; removal of equipment cover panels and entering ductwork associated with air handling systems; assessing process related equipment, tenant owned equipment, concealed materials (i.e., insulation, vapor retarders, etc.) or equipment; and performing any capacity calculations. IX. Electrical  Identify the electrical service provided and distribution system. Include primary electrical equipment such as material switchgear disconnects, circuit breakers, transformers, meters, emergency generators, general lighting systems, and other such equipment or systems. Where readily visible, observe general electrical items such as distribution panels, type of wiring, energy management systems, etc. Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any reported material system problems. Identify any special or unusual electrical systems or equipment present. Out of Scope Issues: Operating equipment; removal of electrical panel and device covers; determination of EMF issues; electrical testing; operation of any electrical devices or discussion of process systems; performing any capacity calculations; and assessing concealed materials or equipment. X. Vertical Transportation (if applicable)  Identify the vertical transportation systems. Include the equipment manufacturer, type, location, number, etc. Observe elevator cabs, finishes, call and communication equipment, etc. Identify the company that provides elevator/escalator maintenance at the subject property. Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported. Include any reported material system problems. Out of Scope Issues: Performing any calculations, examination of operating system components such as cables, controller, motors, etc. Entering elevator/escalator pits or shafts. XI. Life Safety/Fire Protection  Identify the material life safety/fire protection systems, including sprinklers and stand pipes, fire hydrants, presence of fire alarm systems, smoke detectors, fire extinguishers, emergency lighting, and other like safety systems that are readily visible. Observe the general conditions and note any reported material physical deficiencies or any unusual items or conditions observed or reported. Include any reported material system problems. Out of Scope Issues: Determining NFPA hazard classifications, classifying or fire rating of assemblies, or performing any system testing. Assessing concealed materials or equipment. XII. Interior Elements  Identify the typical common areas (including lobbies, corridors, assembly areas, and restrooms) and building standard finishes (including flooring, ceilings, walls, etc.). Also identify material building amenities or special features (i.e., spas, fountains, clubs, shops, etc.). Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported. XIII. Code Inquiries  Conduct appropriate inquiries of municipal officials regarding the existence of pending unresolved building, zoning, or fire code violations on file. Determine the current zoning category, flood plain zone, and seismic zone for the Property. EMG | 10461 Mill Run Circle, Suite 1100 | Owings Mills, Maryland 21117 | (800) 733.0660 | www.EMGCORP.com 122700.17P 3/3/2017 Page 8 of 12 XIV. ADA  Provide a general statement of the Property’s conformity to Title III of the Americans with Disabilities Act (ADA). This is based upon limited visual observation during the walk-through survey and will not constitute a full ADA survey, nor include measurements, to verify compliance. Only a limited sample of areas will be observed. Areas specifically excluded include tenant areas. XV. Mold  On a limited visual basis during the walk-through survey, the field observer will note observed suspect mold and/or evidence of moisture in the observed areas. The field observer will interview the property representative regarding his/her knowledge of the presence of any known or suspected mold, elevated relative humidity, water intrusion, or mildew-like odors. Out of Scope Issues: Conducting sampling and/or testing. Assessing concealed materials and equipment. This observation does not constitute a comprehensive mold survey. The reported observations and conclusions will be based solely on interviews with property personnel and conditions observed at the time of the assessment. Equipment Inventory During the assessment, each field team will be responsible for collection and storing all of the inventory and condition assessment data in an electronic format that is readily transferable to a standardized CMMS system. EMG will collect information on the major pieces of facility equipment. Specifically, the data collection will focus on the following components: • HVAC (level of detail for which Preventive Maintenance would be performed) o Heating System 1. Identify boilers, furnaces, unit heaters and major labeled equipment. o Ventilation System 1. Identify the major labeled equipment; exhaust hoods, fans. o Air Conditioning System 1. Identify the material air-conditioning components, including cooling towers, compressors, chillers, package units, roof top units, split systems and major labeled equipment. Excluded are window units, terminal units, VAV boxes, thermostatic controls. • Electrical o Major panels only-for identification to track maintenance. o Transformers o Switchgear • Equipment o Building Automation System, • Plumbing o Pumps and motors external to HVAC systems o Domestic Hot Water heaters over 80 gallons o Other major labeled equipment. • Commercial Kitchen- major equipment (above approximately $2000 value) o Walk-in freezer and refrigerator equipment o Ovens, stoves, broilers, grills o Reach-in refrigerators and freezers o Dishwashers EMG | 10461 Mill Run Circle, Suite 1100 | Owings Mills, Maryland 21117 | (800) 733.0660 | www.EMGCORP.com 122700.17P 3/3/2017 Page 9 of 12 o Fryers • Life Safety/Security o High Level (system level) only-for identification to track maintenance 1. Alarm Panels 2. Emergency generators 3. Exhaust hood fire suppression • Vertical Transportation Where appropriate, the following data will be collected for each component: • Capacities • Date placed in service • Inventory tag number (bar coded tag directly attached to the component, or to an attached tag) • Location by building, floor, room • Manufactured Date • Manufacturer • Model • Serial Number • Voltage Durable barcode tag to be attached to each piece of equipment. Barcoding EMG will apply a durable barcode with unique bar code number for use as an identifier in the CMMS system. We will use a vi nyl tag for indoor applications, and a durable foil tag for outdoor use. Barcode numbers will be recorded in the database and all future work orders etc., can be tied back in to a single piece of equipment or system. FacilityDude Quick Start Online support and training is standard with each subscription and includes: QuickStart is our product implementation service to accelerate time to value. A Dude Client Advisor provides the guidance you need to ensure a smooth transition and boost user adoption. This service includes goal setting, timeline planning, and online training sessions. Support • A live representative is happy to help Monday to Friday, excluding holidays, 8am - 6pm ET. After hours  inquiries will be responded to the next business day. • Send us an email – we answer 99% of our support emails within 1 hour. • Reach us instantly through our software with live chat! • Best practices webinars and podcasts which share new trends, popular reports, and tips. • Training review webcasts are a great resource for clients who need a refresher after their initial training , or for new employees that could benefit from a training session. 122700.17P 3/3/2017 Page 10 of 12 EMG HEADQUARTERS | 10461 MILL RUN CIRCLE, SUITE 1100 | OWINGS MILLS, MARYLAND 21117 | 800 733 0660 | FAX 410 785 6220 www.EMGcorp.com EMG TERMS & CONDITIONS 1. Billings, Payment and Credit. The Client shall pay EMG for the Services performed in accordance with the prices set forth in the Proposal. Invoices shall be submitted in accordance with the Proposal. Payment of the EMG invoices shall be the primary, absolute and non-contingent obligation of the Client, and shall not be conditioned upon the closing of a loan transaction or any other event. PAYMENT IS DUE WITHIN 30 DAYS OF THE DATE OF THE INVOICE OR UPON THE CLOSING OF THE TRANSACTION, WHICHEVER OCCURS FIRST. Upon receipt of the initial report deliverable(s), the invoice is fully collectible. If EMG does not receive payment in full within thirty (30) calendar days of the date of the invoice, the account shall be deemed delinquent. Unpaid delinquent balances shall bear interest from the invoice date at one and one-half percent (1.5%) per month, or at the maximum lawful interest rate (whichever rate is less). If a delinquency occurs, EMG may, at its option (and without relieving the Client from its payment obligation), revoke and disclaim the Client's right to rely on any report delivered pursuant to the Proposal, until payment in full is made. The Client shall be liable to EMG for all costs and expenses of collection, including reasonable attorney and paralegal fees, and court costs. Time is of the essence with respect to this provision. EMG's non-exercise of any rights or remedies, whether specified herein or as otherwise provided by law, shall not be deemed a waiver of any rights or remedies, nor preclude EMG from the future exercise of such rights or remedies. If a third party is accepting a Proposal as agent for the Client, such third party represents and warrants to EMG that it is duly authorized to bind the Client to the terms of the Proposal and guarantees payment for services. 2. Right of Entry; Force Majeure. The Client shall arrange for the right of entry to the subject property ("Site") by EMG, its agents, employees, consultants, contractors and subcontractors, for the purpose of performing all acts as may be reasonably necessary to perform the Services within the agreed scope of work. EMG may require that an authorized knowledgeable representative of the owner be present at the Site as a condition to the performance of the Services and may require that site personnel operate major building systems and equipment at the time the Services are performed. EMG's ability to comply with the schedule for performance described in the Proposal is contingent upon timely Site access. EMG shall not be responsible for damages or delays in performance caused by force majeure, acts of God, events beyond the control of EMG, or events that could not have been reasonably foreseen and prevented. 3. Documents; Samples. All field notes, calculations, estimates and other documents, data or information prepared by or on behalf of EMG in connection with the performance of its Service (collectively, "Documents"), shall remain the sole property of EMG. All Documents prepared by EMG for the Client with respect to any Site shall be used solely for the intended purposes described in the Proposal, and solely with respect to the subject Site. Unless otherwise agreed, EMG shall retain all Documents for three (3) years following submission of EMG's report to the Client. In its sole discretion and without prior notice to the Client, EMG may dispose of all field samples within thirty (30) calendar days after submission of EMG's report to the Client. 4. Matters Known to Client. The Client, itself or through the site owner, shall provide EMG with any and all information known to the Client, or suspected by the Client, which pertains to: (a) the existence or possible existence at, on, under or in the vicinity of the Site, of any hazardous materials, pollutants, lead-based paint, radon or asbestos; (b) any conditions at, on, under or in the vicinity of the Site, which might represent a potential safety hazard or danger to human health or the environment; (c) any permit, manifest, title record, or other record of compliance or non-compliance with any federal, state or local laws, or court or administrative order or decrees; (d) known or suspected deficiencies or adverse conditions associated with structures or other physical improvements on Site; or (e) modifications or changes from the original plans and specifications of Site improvements which could affect the recommendations or conclusions reached by EMG in the performance of its Services. 5. Preliminary Findings. Preliminary findings (often referred to as verbals) can be provided to the client in order to quickly apprise them of preliminary data obtained as a result of EMG’s visual observations at the project site. They are not intended to be exhaustive or conclusive or to substitute for the final written report; as they do not include the information obtained from a number of other equally important and necessary elements of the complete assessment report. EMG recommends against making any decisions based upon such limited, preliminary, verbal results. 6. STANDARD OF CARE AND INDEMNIFICATION. In performing the Services, EMG shall exercise the degree of skill and care ordinarily exercised by consultants in the same community and in the same time frame providing similar services for projects of comparable size, complexity, schedule and other characteristics of the Project (the “Standard of Care”). CLIENT ACKNOWLEDGES AND AGREES THAT (I) THE SERVICES MAY REQUIRE JUDGMENTS TO BE MADE BY EMG THAT ARE BASED UPON LIMITED DATA RATHER THAN UPON SCIENTIFIC CERTAINTIES; (II) EMG'S APPROACH, RECOMMENDATIONS, AND ASSOCIATED COST ESTIMATES, IF ANY, ARE BASED ON INDUSTRY PRACTICES AND AVERAGES; (III) PROFESSIONAL OPINIONS ARE RENDERED WITH RESPECT TO OBSERVATIONS MADE AND DATA OBTAINED AT THE TIME OF ASSESSMENT; AND (IV) ULTIMATE OUTCOMES COULD BE INCONSISTENT WITH THE CONCLUSIONS, RESULTS AND PROJECTIONS OF EMG.. ALL INFORMATION REGARDING OPERATIONS, PLANS, SPECIFICATIONS, CONDITIONS OR TEST DATA WHICH IS PROVIDED TO EMG BY CLIENT, OWNERS OR THIRD PARTIES (INCLUDING WITHOUT LIMITATION, ANY POINT OF CONTACT AT THE SITE), IS DEEMED BY EMG TO BE CORRECT AND COMPLETE WITHOUT INDEPENDENT VERIFICATION BY EMG. EMG ASSUMES NO RESPONSIBILITY FOR THE ACCURACY OF SUCH INFORMATION 122700.17P 3/3/2017 Page 11 of 12 EMG HEADQUARTERS | 10461 MILL RUN CIRCLE, SUITE 1100 | OWINGS MILLS, MARYLAND 21117 | 800 733 0660 | FAX 410 785 6220 www.EMGcorp.com AND SHALL NOT BE LIABLE IF RELIANCE ON SUCH INFORMATION RESULTS IN INCORRECT CONCLUSIONS OR RESULTS. CLIENT SHALL RELEASE EMG FROM ANY AND ALL LIABILITIES, LOSSES, COSTS, DAMAGES, CLAIMS, OBLIGATIONS, FEES AND EXPENSES (INCLUDING REASONABLE ATTORNEYS' FEES) (COLLECTIVELY, "LOSSES"), IF RELYING ON SUCH INFORMATION RESULTS IN INCORRECT CONCLUSIONS OR RESULTS. 7. WAIVER OF JURY TRIAL. THE CLIENT AND EMG HEREBY KNOWINGLY, VOLUNTARILY AND IRREVOCABLY WAIVE ANY AND ALL RIGHTS TO A TRIAL BY JURY IN ANY ACTION, PROCEEDING, CLAIM, OR COUNTERCLAIM, WHETHER IN CONTRACT OR TORT, AT LAW OR IN EQUITY, ARISING OUT OF OR IN ANY WAY RELATED TO THE SERVICES OR THIS AGREEMENT. 8. RELIANCE AND ASSIGNMENT. EMG'S WRITTEN REPORT SHALL CONTAIN EMG’S STANDARD RELIANCE LANGUAGE UNLESS ALTERNATE LANGUAGE HAS BEEN PRE-APPROVED BY THE CLIENT AND EMG. IF NO PRE-APPROVED ALTERNATE LANGUAGE EXISTS, THE SERVICES, THE REPORTS AND OTHER RELATED WORK PRODUCT PROVIDED BY EMG MAY BE RELIED UPON BY THE CLIENT, ITS SUCCESSORS AND ASSIGNS WITH RESPECT TO A LOAN SECURED BY THE SUBJECT PROPERTY, AND ANY RATING AGENCY RATING, OR ANY ISSUER OR PURCHASER OF, ANY SECURITY COLLATERALIZED OR OTHERWISE BACKED BY SUCH LOAN. NO OTHER PERSON OR ENTITY MAY RELY ON THE REPORT WITHOUT THE ADVANCE WRITTEN CONSENT OF EMG, AND NO OTHER THIRD PARTY BENEFICIARIES ARE INTENDED. EXCEPT AS DESCRIBED ABOVE, THE CLIENT SHALL NOT ASSIGN THE PROPOSAL, ANY REPORT OR ANY RELATED WORK PRODUCT, WITHOUT THE PRIOR WRITTEN CONSENT OF EMG. ANY UNAUTHORIZED REUSE OR REDISTRIBUTION OF EMG'S WORK PRODUCT OR REPORTS SHALL BE AT THE CLIENT'S AND RECIPIENT'S SOLE RISK, WITHOUT LIABILITY TO EMG. CLIENT WILL HOLD EMG HARMLESS FROM ANY AND ALL LIABILITY, OBLIGATION, COST AND EXPENSE ARISING FROM OR RELATED TO ANY UNAUTHORIZED DISTRIBUTION OR USE BY CLIENT OF EMG'S WORK PRODUCT OR REPORTS. EMG SHALL NOT ASSIGN ITS OBLIGATIONS UNDER THE PROPOSAL; HOWEVER, EMG MAY EMPLOY, BY SUBCONTRACT, SUITABLY TRAINED PERSONS OR ENTITIES ACCEPTABLE TO EMG TO PERFORM THE SERVICES. 9. Confidentiality. EMG shall not disclose information regarding the Proposal, the Services or any Documents, except to the Client, employees, consultants, subcontractors, or other persons engaged by EMG to perform the Services, third parties designated by the Client (subject to the reliance limitations described herein), or as required by law. Notwithstanding the terms of this Section, EMG shall comply with all judicial orders, government directives, and laws, regulations and ordinances, regarding the reporting to appropriate public agencies of potential dangers to public health, safety or the environment. 10. Miscellaneous. EMG is an independent contractor of Client, and not Client's agent, employee or partner. The Agreement shall be governed by the laws of the State of Maryland and the parties irrevocably consent to the jurisdiction of the courts of the State of Maryland and of the United States District Court for the District of Maryland, if a basis for federal jurisdiction exists. In the event a dispute relating to an EMG report results in litigation, and the claimant does not prevail at trial, then the claimant shall pay all costs incurred by EMG in the defense of the claim, including reasonable attorney's fees. Each provision of the Agreement shall be considered separable, and if, for any reason, any provision or provisions herein are determined to be invalid and contrary to any existing or future law, such invalidity shall not affect those portions of this Agreement that are valid. This Agreement constitutes the entire agreement, and supersedes all prior agreements and understandings, both written and oral, between the parties with respect to the Services to be provided pursuant to this Agreement. The provisions of the Agreement may only be modified by a written instrument signed by an authorized representative of each party. 122700.17P 3/3/2017 Page 12 of 12 EMG HEADQUARTERS | 10461 MILL RUN CIRCLE, SUITE 1100 | OWINGS MILLS, MARYLAND 21117 | 800 733 0660 | FAX 410 785 6220 www.EMGcorp.com PROJECT AUTHORIZATION To contract with EMG for this project, please review and edit the information below, sign, and return the entire agreement to EMG. Client Contact & Report Addressee: Report & Invoice Recipient: Address: Mr. Peter Ratos City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Mr. Peter Ratos City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Phone: (630) 553-8574 Email: pratos@yorkville.il.us Services and Fees Service Fee ($) Building Condition Survey $79,120.00 Barcoding $5,000.00 Demo Dispo $5,000.00 Total $89,210.00 Item Term Pricing based on Investment MaintenanceEdge Annual FCA scope of Work $5,410.00 MaintenanceEdge Quick Start One Time FCA scope of Work $2,000.00 Capital Forecast Annual FCA scope of Work $2,950.00 Capital Forecast Quick Start One Time FCA scope of Work $1,820.00 FCA Import One-Time FCA scope of Work $500.00 Total $13,680.00 # of Reports Report Type Delivery Method 1 Draft Email full report (pdf file) 1 Final Email full report (pdf file) Electronic Report Deliverables: EMG’s standard electronic delivery is through automated email links to our reports. If you prefer an alternate delivery method, please select one of our options listed below: Dropbox™ Posted to EMG Website Posted to Your Website Site Point of Contact: (the POC shall be deemed an agent of the client for providing access and conveying site data) POC: POC Phone: POC E-mail: POC Cell: Invoicing Requirements: (Select ONE of the following to assure invoices appear as required by your Accounts Payable Department) Consolidated Invoicing by: One (1) Consolidated Invoice (e.g. 1 invoice per signed Engagement) Individual Invoicing by: Property(ies) Service Type(s) Property and Service Type I have read and verified the accuracy of the information set forth above, and in Proposal No. 122700.17P, including the legal name of the Client. I hereby certify that I am an employee authorized to sign this contract on behalf of the Client, and by my signature below I hereby accept the Proposal, as addressed to my company, including the attached Terms and Conditions, and authorize EMG to proceed with the Services as described. Should any project information change, I understand that additional fees may accrue and the due date may be extended. __________________________________________________________________________________________ Authorized Signature (Printed Name) Phone # __________________________________________________________________________________________ Company Name Title Date RFQ •Quals Based Selection •Issued -11/22/16 •Interviews -1/4/17 •Scope –Facility Condition Assessment •Capital Projects •Equipment Inventory and Preventive Maintenance •Cost Estimates for Component Replacement •Database Deliverable EMG Introduction •National Leader in Facility Assessments •FCAs, Energy Audits, Environmental, ADA Assessments •AssetCALC Deliverable •Local Experience / Local Team •30 Years of Experience Representative Clients Project Approach On-Site Facility Condition Assessment Building Systems •Site / Storm Drainage Systems •Interiors •Roofing (Non-Invasive Visual) •Plumbing Heating / HVAC •Electrical •Vertical Transportation •Life Safety / Fire Protections •Security Systems •Interior Elements / F.F.&E. (where applicable) •Mold •Code Compliance •Energy Proposed Schedule Capital Needs Deliverable Short Term Capital Needs Location Address 2017 2018 2019 Total Column1 Column2 Column3 Column4 Column5 Column6 510-512 Clay Street -Sheriff & Facilities 510 Clay Street, Fairfield $3,742 $36,269 $24,251 $64,262 Agricultural Commissioner/Surplus Warehouse 2543 Cordelia Road, Fairfield $32,125 $300,158 $129,558 $461,841 Animal Services 2520 Claybank Road, Fairfield $0 $0 $256,079 $256,079 Assessor/Recorders & Parking Lot 701 Texas Street, Fairfield $508,424 $0 $156,744 $665,168 Benicia-Veteran's Memorial Building 1150 First Street, Benicia $979 $0 $5,748 $6,727 Child Start 1328 Virginia Street, Vallejo $6,471 $75,146 $13,873 $95,490 Cogeneration Plant 501 Delaware Street, Fairfield $24,698 $0 $29,505 $54,203 Communications/Grounds 500 Clay Street, Fairfield $0 $0 $2,277 $2,277 Coroner's Office 520 Clay Street, Fairfield $0 $0 $72,477 $72,477 County Administration Center 675 Texas Street, Fairfield $117,110 $0 $26,599 $143,709 County Events Center 601 Texas Street, Fairfield $1,867 $0 $0 $1,867 Dixon-Veteran's Memorial Hall 1305 North First Street, Dixon $0 $0 $40,319 $40,319 Event Lawn/Parking Lot Texas Street, Fairfield $0 $0 $0 $0 Fairfield Hall of Justice (South/North)550/600 Union Avenue, Fairfield $64,973 $2,278,313 $22,838 $2,366,124 Fairfield Jail 500 Union Avenue, Fairfield $57,186 $772,060 $267,524 $1,096,770 Fairfield Library 1150 Kentucky Street, Fairfield $0 $20,078 $504,209 $524,287 Fairfield Post Office & Parking 600 Kentucky Street, Fairfield $651,758 $217,300 $0 $869,058 Family Justice Center 604 Empire Street, Fairfield $0 $8,729 $108,706 $117,435 Fleet Heavy Equipment Shop 3255 North Texas Street ? 224, Fairfield $0 $28,641 $23,867 $52,508 Fleet Operations-Light Equipment Shop 447 Texas Street, Fairfield $74,746 $177,000 $25,500 $277,246 Facility Condition Index Summary Rank Building 2015 FCI 1 Resources Building 37.97% 2 Personnel Building 24.54% 3 Paul Bonderson Building 22.58% 4 Employment Development Department Annex 16.50% 5 Jesse M. Unruh Building 16.38% 6 Gregory Bateson Building 15.67% 7 Justice Building 14.53% 8 Employment Development Department Headquarters 14.09% 9 Blue Anchor Building 10.57% 10 Warren-Alquist State Energy Building 7.95% 11 Franchise Tax Board Los Angeles Building 5.98% 12 Board of Equalization Headquarters Building 5.83% 13 Library and Courts II Building 5.02% 14 Secretary of State / Archives Building 4.63% 15 Agriculture Building 3.70% 16 Franchise Tax Board San Diego Building 3.03% 17 Department of Justice Office Building 2.39% 18 Buildings and Grounds Headquarters 2.39% 19 East End Complex Block 225 1.68% 20 Stanley Mosk Library 0.98% 21 Campbell Building - Office of Emergency Services 0.89% 22 Office Building 8 0.43% 23 Office Building 9 0.40% 24 Franchise Tax Board Sacramento and San Francisco Buildings 0.23% 25 East End Complex Block 171 0.20% Condition FAIR4 Bldgs ~ 14%GOOD16 Buildings ~ 55%POOR9 Buildings ~ 31% Thank You Matthew Munter, Executive Vice President mmunter@emgcorp.com (800) 733-0660, x2709 Andy Hupp, Program Manager arhupp@emgcorp.com (800) 733-0660, x6632 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Park Board #1 Tracking Number CC 2017-16 Yak Shack License Agreement Extension City Council – March 28, 2017 Majority Approval Please see attached. Tim Evans Parks and Recreation Name Department Summary A review of the Yak Shack, 301 E. Hydraulic Avenue, license extension proposal. Background In January, 2015, the Park Board and City Council approved a Request for Proposals (RFP) concerning the 301 E. Hydraulic Ave. property license. The RFP was distributed to potential vendors and posted publicly shortly thereafter, with proposals due by Friday, February 27, 2015. In March 2015, the Board and Council approved a two-year agreement for the Yak Shack to rent, sell and instruct in the proper use of all makes and designs of paddling equipment. With the current agreement about to expire, the Yak Shack is requesting a two-year extension of their agreement. In brief, details of that extension proposal follow: 1) Yak Shack a. Renting, selling and instruction in the proper use of all makes and designs of paddling equipment. Accessories and souvenirs will also be available for purchase at this location. b. Monthly rent of $300. d. Maximum total payment to the City of $3,600 per year e. Since Jeff Brown is the owner and only employee, he does not need to carry workers' compensation coverage. However, if he does hire employees, he will need to carry the workers' compensation insurance coverage. e. Hours of Operation: Spring/Summer/Fall Months, Monday – Sunday, 8am – Sunset; Winter Months, 9am – 5pm. f. Two (2) year license extension. Recommendation Additional analysis will be presented verbally at the meeting. Staff seeks City Council approval of the Park Board recommendation on a two-year license extension agreement with the Yak Shack for the 301 E. Hydraulic Ave. license property. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Date: March 17, 2017 Subject: Yak Shack, 301 E. Hydraulic Ave., License Extension LICENSE AGREEMENT This LICENSE AGREEMENT (the “Agreement”) is made and entered into this _____ day of __________, 2017, by and between the United City of Yorkville, Kendall County, Illinois, an Illinois municipal corporation (hereinafter referred to as the “City”), and The Yak Shack LLC, an Illinois limited liability company (hereinafter referred to as the “Licensee”). WITNESSETH: WHEREAS, the City is a duly organized and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois and the owner of property located at Riverfront Park, 301 East Hydraulic Avenue, Yorkville, and commonly known as the Riverfront Building (the “Premises”); and, WHEREAS, the City and the Licensee desire to enter into this License Agreement for the operation of a business on the Premises to sell and rent kayak paddling equipment, sell kayaking accessories and souvenirs, and provide instruction as to the proper use of kayak paddling equipment. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the City and the Licensee agree as follows: I. TERMS AND CONDITIONS 1. CITY ORDINANCES The Licensee will strictly comply with all ordinances of the United City of Yorkville and laws of the State of Illinois. 2. USE OF CITY'S NAME The Licensee is specifically denied the right of using in any form or medium the name of the City for public advertising unless express written permission is granted by the City. 3. INDEMNITY AND HOLD HARMLESS AGREEMENT To the fullest extent permitted by law, the Licensee shall indemnify, keep and save harmless the City and its agents, officers, and employees, against all injuries, deaths, losses, damages, claims, suits, liabilities, judgments, costs and expenses, which may arise directly or indirectly from any negligence or from the reckless or willful misconduct of the Licensee, its agents, its employees, or any other person using the Premises, and the Licensee shall at its own expense, defend and pay all charges of attorneys incurred by the City and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall be rendered against the City in any such action, the Licensee shall, at its own expense, satisfy and discharge the same. This Agreement shall not be construed as requiring the Licensee to indemnify the City for its own negligence. The Licensee shall indemnify, keep and save harmless the City only where a loss was caused by the negligent, willful or reckless acts or omissions of the Licensee, its agents, its employees, or any other person using the Premises. 4. INSURANCE REQUIREMENTS 4.1. Prior to the effective date of this Agreement, the Licensee shall procure, maintain and pay for such insurance as will protect against claims for bodily injury or death, or for damage to property, including loss of use, which may arise out of operations by the Licensee, or by anyone employed by the Licensee, or by anyone for whose acts the Licensee may be liable. All insurance policies must be approved by the City’s insurance agent before opening operations for the season. Such insurance required of the Licensee shall not be less than the greater of coverages and limits of liability specified below or coverages and limits required by law unless otherwise agreed to by the City and approved by the City’s insurance agent: Workers Compensation Not needed with no employees, however if employees are hired $500,000 Statutory Employers Liability $1,000,000 Each Accident $1,000,000 Disease Policy Limit $1,000,000 Disease Each Employee Comprehensive General Liability $2,000,000 Each Occurrence $2,000,000 Aggregate (Applicable on a Per Project Basis) Umbrella Liability $3,000,000 4.2. The Licensee shall have its Comprehensive General Liability (including products/completed operations coverage), Employers Liability, and Umbrella/Excess Liability policies endorsed to add the "City of Yorkville, its officers, officials, employees and volunteers" as "additional insureds" with respect to liability arising out of operations performed, including but not limited to claims for bodily injury or death brought against the City by the Licensee and/or the Licensee’s employees, however caused, related to the performance of operations under this Agreement. Such insurance afforded to the City shall be endorsed to provide that the insurance provided under each policy shall be Primary and Non- Contributory. 4.3. The Licensee shall maintain in effect all insurance coverages required by this Agreement at its sole expense and with insurance carriers licensed to do business in the State of Illinois and having a current A.M. Best rating of no less than A- VIII. In the event that the Licensee fails to procure or maintain any insurance required by this Agreement, the City may, at its option, purchase such coverage and deduct the cost thereof from any monies due to the Licensee, or withhold funds in an amount sufficient to protect the City, or terminate this Agreement pursuant to its terms. 4.4. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. Renewal certificates shall be provided to the City not less than five (5) days prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to the City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance, or to advise the Licensee of any deficiencies in such documents, and receipt thereof shall not relieve the Licensee from, nor be deemed a waiver of the right to enforce the terms of, the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. 5. SUBLETTING OF AGREEMENT The Licensee shall not sublet the Premises or any portion of it, nor shall the Licensee assign this Agreement or any interest in it; any attempted assignment of this Agreement or subletting of the Premises shall be of no force or effect, and shall confer no rights upon any assignee or sublicensee. 6. TERM OF AGREEMENT The term of this Agreement shall be from April 1, 2017 until March 31, 2019, with the City having an option to exercise two, two-year option terms. The Licensee may negotiate in good faith, on request of the City, for an extension to this Agreement, provided that the extension is approved by the City Council no later than one hundred twenty (120) days before the termination of the existing Agreement. 7. TERMINATION OF AGREEMENT The City reserves the right to terminate the whole or any part of this Agreement, upon thirty (30) days written notice to the Licensee, in the event of default by the Licensee. Default is defined as failure of the Licensee to perform any of the provisions of this Agreement or failure to make sufficient progress so as to endanger performance of this Agreement in accordance with its terms. In the event that the Licensee fails to cure the default upon notice, and the City declares default and termination, the City may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. Any such excess costs incurred by the City may be set-off against any monies due and owing by the City to the Licensee. 8. RELATIONSHIP BETWEEN THE LICENSEE AND THE CITY The relationship between the City and The Yak Shack LLC is that of a Licensor and a Licensee. 9. GOVERNING LAW This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard for the conflict of laws provisions. Venue is proper only in the County of Kendall and the Northern District of Illinois. 10. WAIVER OF LICENSE BREACH The waiver by one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time, any of the provisions hereof will be limited to the particular instance and will not operate or be deemed to waive any future breaches of this Agreement and will not be construed to be a waiver of any provision except for the particular instance. 11. AMENDMENT This Agreement will not be subject to amendment unless made in writing and signed by all parties. 12. SEVERABILITY OF INVALID PROVISIONS If any provisions of this Agreement are held to contravene or be invalid under the laws of any state, country or jurisdiction, it will not invalidate the entire Agreement, but this Agreement will be construed as if not containing the invalid provision and the rights or obligations of the parties will be construed and enforced accordingly. 13. NOTICE Any notice will be in writing and will be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party at the party's place of business. Notices shall be addressed to the City as follows: Director of Parks and Recreation City of Yorkville 800 Game Farm Road. Yorkville, IL 60560 Notices shall be addressed to the Licensee as follows: Jeffery S. Brown The Yak Shack LLC 193 West Park Avenue, Unit B Sugar Grove, IL 60554 14. OPERATING SPECIFICATIONS OF THE LICENSE AGREEMENT 14.1. In general terms, the City grants the Licensee the exclusive privilege of operating a business on the premises generally located at 301 East Hydraulic Avenue in Yorkville for the purpose of selling and renting kayak paddling equipment, selling kayaking accessories and souvenirs, and providing instruction as to the proper use of kayak paddling equipment. 14.2. The City shall have the right to enter and to inspect the Premises at all times, without any prior notice to the Licensee. 14.3. The Licensee shall be responsible for all taxes and personal property, and maintenance work on the Premises. Any capital improvements done on the Premises over $5,000 in value, other than the initial improvements, shall be approved by the Park Board prior to commencement. For the purposes of this Agreement, maintenance work shall include regular upkeep of all components of the Premises, including maintenance and repairs. If any component of the Premises is in need of repair or replacement, and the cost of the repair or replacement is greater than $500, then the City shall be responsible for the replacement of said component, provided the cost of repair of the component is greater than 50% of the cost of replacing the component. The preceding sentence does not apply to any capital improvements initiated and installed by the Licensee as a result of the renovation of the Premises, or to any repairs or replacements that are necessary because of any damage to or destruction of the Premises caused by or resulting from the actions or omissions of the Licensee. Any capital improvements done on the Premises of $5,000 or less, other than the initial improvements, shall be approved by the Director of Parks and Recreation prior to commencement. Any capital improvements must be inspected by the City and all work and contractors must be licensed, bonded, and insured. For all determinations made on the 50% repair/replacement cost above, the Licensee shall require no less than three bids from qualified contractors for all repair and replacement quotes. 14.4. At the end of the agreement term, the City shall conduct an inspection of the Premises, and the Licensee shall be informed of the outcome of said inspection. The Licensee shall be responsible for returning the Premises to its original state, subject to normal wear and tear and the discretion of the Park Board. 14.5. The Licensee does not have exclusive rights to all kayak rental and sale and kayaking instruction operations within the park, but rather, only to the specific operation at the Premises. 14.6. The Licensee shall be permitted to operate a business offering the following goods and services on the premises defined herein, without further action by the City, and all other uses and operations must be approved by the City: 14.6.1.1. Rental and purchase of kayak paddling equipment. 14.6.1.2. Purchase of kayaking accessories and souvenirs not otherwise prohibited by this Agreement or by the Riverfront Park rules. 14.6.1.3. Group and/or personal instruction as to the proper use of kayak paddling equipment. 14.7. The Licensee has the right to install a webcam within Riverfront Park. Said installation must be in accordance with City codes and must be located within the premises contained within this Agreement, unless otherwise agreed to by the Director of Parks and Recreation. The Licensee has the option to participate in funding a City-operated webcam within the park. 14.8. The Licensee shall open daily for accommodation of Riverfront Park patrons, special events, and other users of Riverfront Park. From April through October, daily operating hours will be from 8:00 a.m. to sunset Monday through Sunday. From November through March, daily operating hours will be from 9:00 a.m. to 5:00 p.m. Monday through Sunday, unless otherwise agreed to by the Director of Parks and Recreation. The Licensee agrees to open its business located on the Premises, upon request by the City, for special functions or events at Riverfront Park. The Licensee will be allowed to use discretion regarding closing during periods of non-activity. 14.9. The City agrees to furnish to the Licensee access to City water and sewer utilities. The Licensee is responsible for applicable usage payments for all utilities (sewer, water, natural gas, electricity, phone, internet, etc.). The Licensee is responsible for costs associated with utility connections and upgrades. 14.10. If the Licensee chooses not to occupy the Premises through the winter months with the approval of the City, the Licensee shall take all necessary precautions and measures to properly winterize the Premises. These precautionary measures shall include, but not be limited to, maintaining a minimum level of heat no less than 60 degrees Fahrenheit to protect the Premises from extreme freezing conditions. If alternative methods of winterizing are to be utilized, those methods shall be subject to approval from the property owner. The Licensee is expressly prohibited from shutting-off utilities at the Premises or placing said utilities on snow bird operations at any time during the term of this Agreement. 14.11. The Licensee expressly agrees to be responsible for any and all damage to and/or destruction of the Premises occurring during the term of this Agreement and caused by or resulting from the actions or omissions of the Licensee. The Licensee agrees to repair and replace said damaged or destroyed portions of the Premises, at the Licensee’s sole expense, in accordance with all ordinances of the City and while this Agreement remains in effect. 15. PAYMENTS AND OTHER REPORTS TO THE CITY 15.1. The Licensee is required to submit certain payments, forms, and other items on a timely basis. Failure to submit any of the required items in a timely fashion may result in a breach of the Agreement. 15.2. The Licensee shall make payments for the use of the Premises of $300.00 per month for each month through the term of the Agreement, due prior to the first of each calendar month. 15.3. The Licensee shall provide the City with a security deposit in the amount of $1,000.00, to be due to the City prior to the start of the agreement term. Said deposit shall be held until after the end of the term of the Agreement, and will be used to offset any damage to the Premises. 15.4. The Licensee shall provide to the City, prior to the start of the Agreement, confirmation of insurance coverage for the Premises and the operations of the business for the entire term, with the City named as an additional insured on all policies. 15.5. The Licensee shall provide to the City, prior to the start of the Agreement, confirmation of business interruption insurance coverage for the operations for the entire term of the Agreement. In the event that the City is the cause of the business interruption and agrees to credit the Licensee an amount to offset the business interruption, said amount will be credited against the security deposit or future payments, at the City’s discretion. 15.6. Failure to meet any deadline for payment will result in an interest charge of 10% per month on said late payment. 16. PRINCIPAL CONTACT FOR THE CITY The principal contact for the City that will coordinate assistance to the Licensee will be Tim Evans, Director of Parks and Recreation. 17. EMPLOYEES The Licensee shall undertake to perform all services rendered in a neat, orderly and efficient manner; to use care and diligence in the performance of this Agreement; and to provide neat, orderly and courteous personnel. The Licensee agrees to prohibit any drinking of alcoholic beverages or use of illegal drugs or drugs which impair the ability of the employee or agent to safely and adequately perform his or her job while on duty or in the course of performing his or her duties under this Agreement. The Licensee also agrees to ensure that each employee driving a vehicle shall at all times carry a valid operator’s license for the type of vehicle he/she is driving. The Licensee’s employees will be attired, at all times, in a professional-type manner. 18. ACCIDENT PREVENTION Precaution shall be exercised at all times for the citizens, employees and property. The safety provisions of all applicable laws and building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with safety provisions. 19. TAXES, LICENSES & PERMITS The Licensee shall pay all sales, use, property, income and other taxes that are lawfully assessed against the City or the Licensee in connection with the Premises and the work included in this Agreement, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Licensee shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this Agreement. 20. DEFAULT If the Licensee fails to observe any portion of this Agreement and there has not been sufficient cause to justify such lack of observance, the City shall serve notice, either personally or by affixing such notice to the Premises, that this Agreement shall be in default if the Licensee does not take action to remedy the lack of observance within twenty-four (24) hours of said notice. If at the end of the twenty-four (24) hour period, the Licensee has not made the necessary corrections, the City shall take such steps as are necessary to provide such services. The Licensee will be liable for any costs of such steps from the date of the notice of default. If deemed necessary by the City’s designated representative, the City shall have the right to take over all equipment and facilities of the Licensee. 21. CERTIFICATIONS 21.1. The Licensee makes the following certifications as required by law: 21.1.1. The Licensee certifies that it is not barred from bidding or contracting with any unit of State or local government as a result of a violation of either Section 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting; and, 21.1.2. The Licensee swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1-1 of the Illinois Complied Statutes; and, 21.2. The Licensee shall at all times abide by all applicable federal, state, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this Agreement. IN WITNESS, WHEREOF, the parties hereto have caused this License Agreement to be executed by their duly authorized officers on the day and year first hereinabove written. UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS By: ________________________________ Its: ________________________________ Attest: ______________________________ City Clerk THE YAK SHACK LLC By: ________________________________ Its: ________________________________ Attest: ______________________________ Secretary Ordinance No. 2017-___ Page 1 Ordinance No. 2017-___ AN ORDINANCE APPROVING A LICENSE AGREEMENT by and between THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS and THE YAK SHACK LLC WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City owns property located at Riverfront Park, 301 East Hydraulic Avenue, in the City, and commonly known as the Riverfront Building (the “Premises”); and, WHEREAS, The Yak Shack LLC, an Illinois limited liability company (the “Licensee”), has requested to extend the License pursuant to the License Agreement for a term of two (2) years; and, desires to enter into a license agreement with the City for the operation of a business on the Premises to sell and rent kayak paddling equipment, sell kayaking accessories and souvenirs, and provide instruction as to the proper use of kayak paddling equipment; and, WHEREAS, after due consideration of the Licensee’s request for a two year extension of the existing License Agreement at the Premises, the City is willing to grant the Licensee a license to operate the abovementioned business on the Premises subject to the terms and conditions set forth in the License Agreement by and between the City and the Licensee. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The above recitals are incorporated and made a part of this Ordinance. Section 2. The License Agreement by and between the United City of Yorkville, Kendall County, Illinois and The Yak Shack LLC, an Illinois limited liability company, attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the City. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, A.D. 2017. ______________________________ CITY CLERK Ordinance No. 2017-___ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________ CHRIS FUNKHOUSER ________ SEAVER TARULIS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, _____ day of ____________________, A.D. 2017. ______________________________ MAYOR Attest: ___________________________________ CITY CLERK Published in pamphlet form: _________________, 2017 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Planning & Zoning Commission #1 Tracking Number PZC 2017-03 PZC 2017-03 Kendall County Case #17-05 Petitioner Withdrew Application City Council – March 28, 2017 NONE NONE Cover letter explains PZC mile and a half review is no longer needed as petitioner has withdrawn their application Jason Engberg Com. Development Name Department Summary On March 8, 2017 the Planning and Zoning Commission evaluated a request for a special use for the A-1 Agricultural District in Kendall County. Since the property is located within Yorkville’s one and a half mile planning boundary, the City was given the opportunity to review the request and make recommendations. At the Planning and Zoning Commission meeting, Kendall County’s senior planner attended the meeting and described the request to the commission and answered questions pertaining to the property. After reviewing the request, the commission did not have any objections and recommended approval to the City Council. While the Planning and Zoning Commission recommended approval, the applicant has now withdrawn his special use request from the County. The original request was to construct a facility to store landscaping equipment, but the petitioner had long term plans of constructing a house on the property which will not be allowed by the County. Therefore, the petitioner has withdrawn his application and is seeking property elsewhere in the County. Memorandum To: City Council From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: March 23, 2017 Subject: PZC 2017-03 – Kendall County Case #17-05 (Special Use) 1.5 Mile Review PETITIONER WITHDREW APPLICATION Proposal Summary Staff has reviewed a request from Kendall County Planning and Zoning Department along with the subsequent documents attached. This property is located within one and a half miles of the planning boundary for Yorkville, allowing us the opportunity to review and provide comments to Kendall County. The petitioners, DKR Group, Inc. and Keith and Kathleen Warpinski, are requesting a special use for the A-1 Agricultural District to operate a landscaping business. Petitioners would like to construct a 6,000 square foot storage building for a landscaping business. The 6.9 acre property is located at the north side of Walker Road approximately 0.31 miles east of Route 47. The property is currently being utilized for farming and agricultural purposes. According to information obtained from the County, the petitioner is seeking to construct a storage building for agricultural and landscaping equipment. The structure will be placed in the middle of the long parcel, about 650 feet from Walker Road frontage. Additionally, the plat of survey shows an area designated for a future residential building which would be permitted in the County’s, and Yorkville’s, A-1 Agricultural District. As stated in the petitioner’s findings of fact, they believe the use is compatible with other nearby agricultural uses in the area. There are storage facilities on the adjacent farmland parcels to the east, south, and west. The only difference between their storage facility and their neighbor’s is the fact that they will be storing equipment for their landscaping business instead of typical farm equipment. The petitioners have indicated that there will be no outside storage of any equipment or landscaping vehicles on site. Memorandum To: Planning and Zoning Commission From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: March 1, 2017 Subject: PZC 2017-03 – Kendall County Case #17-05 (Special Use) 1.5 Mile Review Yorkville Comprehensive Plan Yorkville’s current 2016 Comprehensive Plan designation for this property is agricultural which is intended to allow for farming and open space uses. The plan states that environmentally sensitive areas such as tree groves, wetlands, and poorly drained areas will be protected from development. Integrated Transportation Plan Yorkville’s Integrated Transportation Plan (ITP) designates a trail along the Aux Sable Creek and one along the north side of Walker Road. The County has suggested to the City it will request a right-of-way dedication as part of the special use permit for both trails. This will ensure if either trail is proposed and constructed, there will be a right-of-way already designated along this property. Staff Recommendation & Comments Staff has reviewed the request for special use and does not have an objection to the petitioner’s request. After reviewing the Comprehensive Plan, the land use will be compatible with future land uses at this location according to the plan. A storage facility for landscape equipment is compatible with existing uses and a landscaping business is appropriate for this area. Additionally, the property is not currently adjacent to the Yorkville Municipal Boundary and therefore annexation of this property in the near future is very unlikely. If the property is annexed into the City at some point in the future, it would most likely be for a larger development and this land use would be replaced. Staff will be available to answer any questions the Planning and Zoning Commission may have regarding the County Petition. This item was delivered to the City on February 22, 2017 with feedback requested prior to Kendall County Board consideration. Attachments 1. Application 2. Findings of Facts 3. Plat of Survey Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #11 Tracking Number CC 2017-06 Proposed Fiscal Year 2017 - 2018 Budget City Council – March 28, 2017 Majority Approval See attached. Bart Olson Administration Name Department Summary Review of FY 18 budget proposal and recommended changes to budget proposal. Background This item was last discussed at the March 14th City Council meeting. At that meeting, the City Council held a public hearing on the budget proposal and had a brief discussion about various line- items. Since that meeting there have been no changes to the budget proposal and no advance questions from aldermen. The budget ordinance is provided for your review and consideration. The amounts filled into the ordinance represent the budget as it is currently proposed. Should the City Council direct changes to the budget, the amounts will be updated at a subsequent meeting or post-approval. Recommendation Staff recommends this meeting be used to discuss various parts of the budget proposal. Because the public hearing was held at the last City Council meeting, the ordinance could be approved at the March 28th City Council meeting if desired. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 23, 2017 Subject: FY 18 budget Ordinance No. 2017-____ Page 1 ORDINANCE NO. 2017-_____ ORDINANCE APPROVING THE 2017-2018 FISCAL BUDGET FOR THE UNITED CITY OF YORKVILLE WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have duly held all Public Hearings, allowed public input, and have duly considered formation of a budget for the 2017-2018 Fiscal Year; and WHEREAS, a tentative budget was duly announced and available for examination at the City offices of the UNITED CITY OF YORKVILLE; and WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE deem it in the best interest of the City for the orderly operation thereof to pass and approve the 2017-2018 Fiscal Year Budget being submitted on March 28, 2017 at its regular City Council Meeting: NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that the 2017-2018 Budget totaling $33,711,658 including the amounts of $15,636,865 General Fund, $756,137 Motor Fuel Tax Fund, $599,925 Vehicle & Equipment Fund, $3,005,500 Sewer Fund, $5,158,503 Water Fund, $3,619,526 City-Wide Capital Fund, $320,225 Debt Service Fund, $362,355 Land Cash Fund, $1,977,311 Parks & Recreation Fund, $832,585 Library Operations Fund, $760,396 Library Debt Service Fund, $35,000 Library Capital Fund, $163,516 Countryside TIF Fund, $431,079 Downtown TIF Fund, $29,735 Sunflower SSA Fund, and $23,000 Fox Hill SSA Fund is hereby adopted for the 2017-2018 Fiscal Year, as presented. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 28th day of March, A.D. 2017. ______________________________ CITY CLERK Ordinance No. 2017-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ DIANE TEELING ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 28th day of March, A.D. 2017. ______________________________ MAYOR United City of Yorkville, Illinois Fiscal Year 2018 Budget May 1, 2017 to April 30, 2018 Elected Officials Mayor: Gary J. Golinski 1st Ward Alderman: Carlo Colosimo 1st Ward Alderman: Ken Koch 2nd Ward Alderman: Jackie Milschewski 2nd Ward Alderman: Vacant 3rd Ward Alderman: Joel Frieders 3rd Ward Alderman: Chris Funkhouser 4th Ward Alderman: Seaver Tarulis 4th Ward Alderman: Diane Teeling City Clerk: Beth Warren Administration City Administrator: Bart Olson Director of Finance/Deputy Treasurer: Rob Fredrickson Director of Public Works: Eric Dhuse Chief of Police: Rich Hart Director of Community Development: Krysti Barksdale-Noble Director of Parks & Recreation: Tim Evans Library Director: Michelle Pfister TABLE OF CONTENTS Budget Summary Budget Memorandum _______________________________________________________ 1 Revenues by Category ______________________________________________________ 45 Expenditures by Category ___________________________________________________ 46 Fund Balance History ______________________________________________________ 47 Revenue Budget Summary __________________________________________________ 48 Expenditure Budget Summary _______________________________________________ 49 Fund Balance Summary ____________________________________________________ 50 General Fund General (01) Fund Summary _________________________________________________ 51 Revenue Detail ___________________________________________________________ 52 Administration ____________________________________________________________ 54 Finance _________________________________________________________________ 56 Police ___________________________________________________________________ 58 Community Development ___________________________________________________ 61 Public Works _____________________________________________________________ 63 Administrative Services ____________________________________________________ 65 Other Budgetary Funds Fox Hill SSA (11) Fund ____________________________________________________ 68 Sunflower SSA (12) Fund ___________________________________________________ 70 Motor Fuel Tax (15) Fund ___________________________________________________ 72 City-Wide Capital (23) Fund_________________________________________________ 74 Vehicle & Equipment (25) Fund ______________________________________________ 78 Debt Service (42) Fund _____________________________________________________ 81 Water (51) Fund __________________________________________________________ 83 Sewer (52) Fund __________________________________________________________ 87 Land Cash (72) Fund _______________________________________________________ 91 Parks & Recreation (79) Fund ________________________________________________ 93 Library Operations (82) Fund ________________________________________________ 97 Library Debt Service (83) Fund _____________________________________________ 100 Library Capital (84) Fund __________________________________________________ 102 Countryside TIF (87) _____________________________________________________ 104 Downtown TIF (88) Fund __________________________________________________ 106 Miscellaneous Consolidated Budget Sheets ________________________________________________ 108 Budgeted Cash Flow Estimations ____________________________________________ 111 Allocated Insurance Expenditures - Aggregated _________________________________ 113 Property Tax Overview ____________________________________________________ 113 Aggregated Salary & Benefit Information _____________________________________ 114 Aggregate Capital Projects >$500,000 ________________________________________ 115 Purpose: Please accept this report and budget spreadsheet as proposal for the FY 18 budget. The budget proposed for approval by the City Council is for expenses and revenues scheduled to be spent and collected, respectively, between May 1, 2017 and April 30, 2018. Background and “the big picture”: The City Council last discussed a comprehensive budget proposal in April 2016, when we approved the FY 17 budget, with additional information for FY 18, FY 19, FY 20, and FY 21. This approval represented the fifth five year budget for the City, and we return to a five year-budget again this year. Last year’s budget discussion focused on the overall financial picture of the general fund, water fund, and sewer fund and the related capital projects in each fund over the five-year budget proposal. Compared to the recession years, all funds looked relatively stable throughout the five- year proposal and especially in the FY 17 and FY 18 budget years. The two largest unresolved issues were the slow deterioration of the general fund reserves and the large amount of unfunded capital projects. This year’s story is on revenue growth. The City has been able to reduce and/or freeze property taxes for the past several years because of the continued growth of revenues in the general fund. Sales tax was up almost 3% between FY 15 and FY 16, and we expect over 5% growth between FY 16 and FY 17. This is most likely caused by the strengthening local economy and residential growth in the City. While the state’s economy has dragged down per capita income tax estimates, and other smaller revenues have lagged, our conservative revenue estimates have been modestly exceeded each year. This strength has helped to chip away at the projected long-term deterioration of the general fund but it has not completely reversed it. With a variety of last minute budget additions and mid-year budget amendments, the City had approved a $450,000 deficit in FY 17, but we now expect a modest surplus in FY 17. That means fund balance should be well above 30% again in FY 17 and that we are comfortable recommending a FY 18 budget with a general fund deficit of $472,000. The benefits of several years of tough budget decisions and implementation have left us able to withstand a modest downturn in revenues without having to immediately resort to drastic actions. If we ever see the signs of another recession, we now will have several months or even years to analyze, debate and act without impacting services. This solid financial position has been reflected in the two bond Memorandum To: City Council From: Bart Olson, City Administrator CC: Department Heads Date: Subject: FY 18 budget narrative 1 upgrades the City received from two different bond rating agencies in FY 17 and is illustrated in the following charts: (1,200,000) (1,000,000) (800,000) (600,000) (400,000) (200,000) - 200,000 400,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 General Fund -Surplus(Deficit) Comparison FY 17 Budget FY 18 Budget - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 General Fund -Fund Balance Comparison FY 17 Budget FY 18 Budget 2 As a result of the above and for the second year in a row, I do not expect a large pivotal policy issue during the budget discussion. We’ll proceed forward with a large number of capital projects and we’ll continue to chip away at unfunded projects like we have in the past. As mentioned in the Items to note section below, the primary City Council goal of downtown development requires a fair amount of complex work on extending the existing TIF and proposing a second downtown TIF. Because of that, any sweeping action plan in the downtown is delayed. (6,000,000) (5,000,000) (4,000,000) (3,000,000) (2,000,000) (1,000,000) - 1,000,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Aggregate City Budget -Surplus(Deficit) Comparison FY 17 Budget FY 18 Budget - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Aggregate City Budget -Fund Balance Comparison FY 17 Budget FY 18 Budget 3 Changes in budgeting Last year’s budget narrative memo included a fiscal snapshot of each of the general fund, water fund, sewer fund, and aggregated budget and highlight of significant capital improvements. We return to that format this year, as there only a few modest changes to the budget from last year. There are no significant changes in budget format from last year to this year. 4 Year-by-year summary, FY 17 projections The outlook for FY 17 has greatly improved since the FY 17 was approved in April 2016, despite a few large budget amendments for new projects and initiatives. We expected no revenue growth, and now we project overall growth to be around 3%. Expenditures within each department seem to be in line with historical performance. The approved general fund deficit of $450,000 is now projected to be a $200,000 surplus. If this holds through the end of the fiscal year, fund balance would approach 40% in FY 17. The outlook for the water fund is positive, thanks to the second year in a row of water revenues exceeding expectations. As a result, we’ve been able to recommend keeping the planned rate freeze in effect for FY 18, even though we are adding some new capital projects. The sewer fund continues to be stable. Revenue and expense projections are right within expectations, and the plan for the fund to draw down its significant fund balance over time remains in place for at least another fiscal year. The aggregate budget outlook is stable. The large planned aggregate deficit related to the Countryside bond sale was mitigated by the timing of expenses related to the actual project, which will continue through FY 18. We expect aggregate fund balance to be above $11,500,000 at FYE 17. The FY 17 project list generally came to fruition as expected. Riverfront Park development was delayed by the discovery of some soil contamination near the planned playground. Kennedy Road multi-use path was delayed due to land acquisition issues. Road to Better Roads was completed as expected, and under budget. The Wrigley EDP intersection is operational in 2017. Route 34 has started with utility relocation and substantial construction is underway. Countryside infrastructure has been on schedule and should wrap up in FY 18. The City was also able to fund acquisition of 609 N Bridge for future expansion of the Public Works Tower Lane site. 5 Year-by-year summary, FY 18 projections General Fund Surplus (Deficit) ($499,244) Fund Balance 35% Notes 1) 3.435% merit increases for staff 2) Shared Services initiative (Facility Manager), PT Building Inspector goes to FT, Interim Assistant Administrator goes to permanent Water Fund Surplus (Deficit) ($860,736) Fund Balance 44% Notes 1) Spend down/transfer of remaining 2015A bond proceeds 2) Rehabilitation of Well 7 3) Water rates remain unchanged from FY 2017 Sewer Fund Surplus (Deficit) (401,058) Fund Balance 30% Notes 1) Sanitary sewer lining program Aggregate Budget Surplus (Deficit) ($3,538,160) Fund Balance $8,059,460 Notes 1) General Fund deficit needs to be monitored. Fund stable but dependant on projected revenue growth Capital Projects List Road to Better Roads, ADA Transition Plan, Route 34 eastern & western expansion begins, completion of Downtown Streetscape project, completion of Countryside water main and roadway project, Kennedy Road multi-use path continues, Well 7 rehabilitation, Center & Countryside LAFO project, Kennedy Road Improvements, Rte 71 water/sewer main replacement continues, commence regional water study, new Recreation Facility (pending), Bristol Bay 65 regional park and Riverfront park construction (funded by OSLAD grant - contingent upon availability of grant proceeds) 6 Year-by-year summary, FY 19 projections General Fund Surplus (Deficit) ($559,000) Fund Balance 30% Notes 1) Undetermined merit increases for staff 2) No new staff 3) Reinstatement of transfer to CW Capital to finance road projects Water Fund Surplus (Deficit) $65,332 Fund Balance 55% Notes 1) Begin cation exchange media replacement program for WTP 8 & 9 2) Aggregate water sales increase approx 5% - could be through growth, usage, or inflationary rate increase Sewer Fund Surplus (Deficit) ($523,146) Fund Balance 12% Notes 1) RTBR – Sanitary Sewer Lining 2) Fund Balance Equivalent projected to decline in FY 19 before rebounding over next three fiscal years Aggregate Budget Surplus (Deficit) ($1,503,760) Fund Balance $6,555,700 Notes 1) General Fund remains stable, although right at the minimum fund balance percentage of 30%, per City policy. Continued deficits and negative fund balance in the TIF Funds add additional strain the General Fund. Capital Projects List Road to Better Roads, Route 34 eastern & western expansion continues, Rte 71 (eastern portion) begins, Rte 71 water/sewer main replacement continues, regional water study continues, Bristol Bay 65 regional park and Riverfront park construction completed (funded by OSLAD grant - contingent upon availability of grant proceeds) 7 Year-by-year summary, FY 20 projections General Fund Surplus (Deficit) ($565,322) Fund Balance 26% Notes 1) Undetermined merit increases for staff 2) No new full-time staff 3) Continuation of transfer to CW Capital to finance road projects Water Fund Surplus (Deficit) ($1,051,655) Fund Balance 23% Notes 1) Deficit primarily caused by a $1M increase in the amount of principal payments on the 2016 refunding bonds 2) Water sales increase approx 5% - due to projected rate increase & new housing starts Sewer Fund Surplus (Deficit) $131,434 Fund Balance 21% Notes 1) Final PMT for Lennar - Raintree Sewer Recapture Aggregate Budget Surplus (Deficit) ($1,514,509) Fund Balance $5,041,191 Notes 1) Fund balance in the General Fund continues to decline. Continued deficits and negative fund balance in the TIF Funds add additional strain the General Fund. Projected aggregate cash flow is tenuous, with fiscal distress likely. Capital Projects List Road to Better Roads, Route 34 eastern & western expansion completed, Well 9 rehabilitation, Rte 71 (eastern portion) completed, Well #7 stand-by generator, Rte 71 water/sewer main replacement completed, regional water study continues, Caledonia park completed 8 Year-by-year summary, FY 21 and FY 22 projections General Fund FY 21 FY 22 Surplus (Deficit) ($518,331) ($662,220) Fund Balance 22% 18% Notes 1) Undetermined merit increases for staff 2) No new staff Water Fund Surplus (Deficit) ($97,040) $481,657 Fund Balance 25% 38% Notes 1) Regional water study completed (FY 21) 2) Water sales increase approx 5% - due to projected rate increase & new housing starts Sewer Fund Surplus (Deficit) $267,574 $274,953 Fund Balance 33% 44% Notes 1) No major initiatives Aggregate Budget Surplus (Deficit) ($609,412) $112,806 Fund Balance $4,431,780 $4,544,586 Notes 1) Fund balance in the General Fund continues to decline. Continued deficits and negative fund balance in the TIF Funds add additional strain the General Fund. Projected aggregate cash flow is tenuous, with fiscal distress likely. Capital Projects List Road to Better Roads, water study completed (FY 21) 9 Items to note – big picture Items to note – Bond Ratings and refinancing This past year the City received two bond rating upgrades. The first was a Fitch Ratings upgrade from A+ to AA-. S&P also gave us an upgrade from AA- to AA. Essentially, a higher bond rating allows the City to issue and refinance debt at a lower rate of interest. This is crucial as we continue to plan for future capital projects. Both upgrade narratives gave credit to a favorable economic outlook, budgetary flexibility (increasing revenues and decreasing expenditures/expenses), and relatively high fund balances (reserves). In order to maintain these new ratings, the City will need to continue to keep spending within or just slightly above projected revenues allowing the City to be able to adapt to changing economic conditions. Increased revenue, reserve and overall economic expansion within the City may help to improve our ratings even further. At the time of this memo, there are no proposed plans to refinance bonds this year. Staff will continue to seek opportunities and guidance from our financial advisors as refinancing can provide ample interest savings. Last year, the 2016 Refunding Bond refinanced the 2006A debt certificates and the 2007A bonds, which resulted in approximately $654,000 in nominal interest savings. Items to note- Special Census Due to having over 400 new residential housing permits since the last U.S. Census in 2010, last summer City staff starting exploring the completion of a partial special census to cover the areas where housing growth has been seen. Essentially, we wanted to see if officially documenting this increase in population at our own cost would be offset and actually be a financial net gain due an increase in per capita based revenues including our share of the Illinois income tax, use tax, and motor fuel tax. We received a cost estimate of $134,557. Of this total we have already paid $108,093 directly to the Census Bureau in advance and are currently holding $26,464 to pay personnel. Taking into account our estimate of an increase of 1,280 new residents as of June 2016, we anticipated completion would result in additional revenues of approximately $637,200 that would be otherwise unrealized. Upon approval of completion, staff started to move forward working with the U.S. Census Bureau making progress towards a spring 2017 census. Then unexpectedly at the end of January 2017, we were notified that a federal hiring freeze initiated by President Trump resulted in a halt to all special censuses. Every day that the freeze is in place is an increase in delay for completion. Dependent on how long until it is rescinded or amended, it could result in a huge damper for us financially. For every month the census gets delayed, the City loses over $15,000 in revenue. That being said, we are remaining optimistic that an exception will be granted as the City will be paying 100% of census worker salaries. Due to this setback, we have reduced our projected revenues for income tax, use tax, and motor fuel tax to only reflect half of our originally estimated revenue increase in FY 18. 10 Items to note – Property taxes For fiscal years 2015 through 2018, the City unofficially adopted a plan to reduce its tax levy by 2 % in FY 15 followed by a 1% each year through FY 18. In reality, property taxes decreased at a rate quicker than we expected with 3% in FY 15, 1.66% in FY 16, and 1.68% in FY 17. With this in mind and not wanting to deviate from what was previously communicated, staff recommended a 0% change, which was approved by City Council in December 2016. Along with this approval, the City Council also permitted separating the City and Library levies. In the past when the levies were joined, property tax growth was determined in different ways for the City and the Library. This resulted in the Library’s levy amount growing at a much higher rate than that of the City. Essentially, this reduced the amount available to the City as the Library’s increase had to be accounted for within the City’s PTELL maximum. Items to Note- Downtown TIF The City Council directed staff to work to extend the downtown TIF in July 2016. For the past few months, staff has been compiling information on properties within the TIF with the intent to make a business case for extension of the TIF to the other taxing entities. When the information was compiled, staff felt that the City would be better served with the creation of a second TIF in the downtown. This will be done to counteract negative EAV differential in certain properties in the existing TIF and will allow us to add additional properties into the TIF. An overview of the process was scheduled for the February EDC meeting, but no action was taken and discussion was truncated due to lack of a quorum. This item will be on the March EDC meeting for an update, but I would expect City Council action would not be taken until April. The most intensive piece of this concept is the eligibility study required of the new TIF, which typically costs $50,000 in consultant fees. However, both Attorney Orr and Senior Planner Jason Engberg have experience with drafting components of the eligibility plan, so we may be able to cut this cost down significantly. We are scheduled to discuss this before the February 28th City Council meeting. In the FY 18 budget, the City currently has $30,000 for close out of the decorative streetlight project, $75,000 for the creation of an overlay district for the downtown which will include specific design standards, one of which is form-based code and development regulations, and $25,000 for wayfinding signage. Form based codes have not been discussed by City Council yet, but is something staff recommends and will bring to a future EDC meeting. Additional large projects, both public and private, will be contemplated after the TIF extension is completed and the second TIF is created. Items to note – Capital Projects The City’s Capital Improvement Plan is attached for your use. Some of these projects are wholly within the City’s control (road, water and sewer improvements), some are within the State’s control (Route 71 expansion) and others are dependent upon a variety of factors (water projects related to new wells and/or treatment plants). The biggest discussion the City is faced 11 with is how to balance the maintenance needs of existing infrastructure against the concerns by residents against higher taxes and fees both in the present and future. An outline of the proposed yearly capital projects is included in the year-by-year summaries above. In general, we are proposing to fund more projects in FY 18 than we typically fund, but less than in FY 17 due to the large Countryside infrastructure project in FY 17. Items to note – Capital Projects, Road to Better Roads The City Council’s main focus for capital projects has been pavement rehabilitation via the Road to Better Roads program. Since the first year of the program in summer 2013, we have spent over $4.75 million between pavement, water, and sewer projects. In summer 2017, we are proposing over $1.1 million in Road to Better Roads projects. Out of our annual Road to Better Roads budget, $700,000 is allocated to pavement improvements for primary projects. We are also proposing a list of alternate projects and would recommend moving forward with those if bids come in favorably low. Either scenario is still far short of our $2 million annual target to keep our road system from deteriorating. The current five-year Road to Better Roads plan is attached and summarized below: FY 2018 Madison Ct, W Madison St, S Main St, W Washington St, Pavillion Rd, E Ridge St, Tower Ln, East Alley, City Hall and Public Works parking lots, sealing and striping of Beecher Center, Library, Parks and Recreation, and Bridge Park parking lots. FY 2018 Alternates Elizabeth St, W Ridge St, State St, Boombah Blvd - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 Actual Actual Projected Proposed FY 2015 FY 2016 FY 2017 FY 2018 Capital Budget Comparison -Fiscal Years 2015 - 2018 12 FY 2019 E Elm St, Jackson St, Park St, Sanders Ct, E Spring St, Boombah Blvd FY 2020 Alan Dale Ln, Alice Ave, Elizabeth St, E Fox St, Liberty St, McHugh Rd, Olsen St, E Orange St, W Ridge St, State St FY 2021 Appletree Ct, E Barberry Cir, W Barberry Cir, Beaver St, Burning Bush Dr, Colonial Pkwy, Deer St FY 2022 Cottonwood Tr, Cottonwood Ct, Diehl Farm Rd, River Birch Dr, River Birch Ln, Spruce Ct, Sycamore Rd, White Oak Way Items to note – Capital Projects, unfunded 1) Beecher Center Maintenance (City-wide Capital Fund) a. The HVAC unit in the Beecher Center was originally installed in 1980. Its useful life span should have been 15 years. A complete replacement for the existing units is $400,000, because it is under the roof (the roof would have to be rebuilt). Even if individual components of the unit go out, we would not be able to replace them because nobody makes replacement parts for the HVAC unit. One possible thought by staff, should this project become a necessity, is to spend an additional $250,000 ($650,000 total) and have the HVAC unit installed on the ground near the building, have new ducts run, and update the kitchen in the facility (economies of scale to do the projects all at once). If the HVAC unit were installed on the ground, as opposed to on the roof, we could save the roof replacement costs in the future when the HVAC unit has to be replaced again. b. Cost estimate - $400,000 or $650,000, whenever the HVAC breaks or we think we should replace it. 2) Elizabeth St water main replacement (Water Fund) a. 60 year old water main on Elizabeth Street. This main services over 24 homes directly, and many more indirectly. Replacement would improve fire protection and water quality. b. Cost estimate - $512,000 3) South Main St water main replacement (Water Fund) a. 80+ year old water main in the area near Van Emmon Street to Beecher St. This main serves over 30 homes directly, many more indirectly. Replacement would improve fire protection and water quality. b. Cost estimate - $714,000 13 4) Orange Street water main replacement (Water Fund) a. Water main replacement near Orange Street and Olsen Street, which will tie to dead end mains together. Connecting two dead ends in a loop will improve fire protection and water quality. b. Cost estimate - $167,500 5) Orange Street #2 water main replacement (Water Fund) a. 60+ old year 4” water main in the area along Orange St. from South Main Street to east end. Replacement would improve fire protection and water quality. b. Cost estimate - $660,000 6) East Washington Street water main replacement (Water Fund) a. 80+ year water main in the area of E Washington Street from Rt 47 to Mill St. Replacement would improve fire protection and water quality. b. Cost estimate - $465,000 7) Morgan Street water main replacement (Water Fund) a. 80+ year water main on Morgan from Fox to Dolph. Replacement would improve fire protection and water quality. b. Cost estimate - $376,000 8) East Fox Street water main replacement (Water Fund) a. 80+ year water main on East Fox from Mill St to Bell St. Replacement would improve fire protection and water quality. b. Cost estimate - $306,000 9) SCADA sewer monitoring system (Sewer Fund) a. The City has SCADA systems on its water facilities, which allows for remote monitoring and control of industrial facilities. Installing this on our sewer lift stations and pump stations would improve safety and prevent backups. b. Cost estimate - $205,000 10) Bristol Bay intersection improvements (City-Wide Capital Fund) a. Pursuant to the 2010 annexation agreement amendment with Bristol Bay, the City is responsible for intersection improvements at Route 30 and Route 47, Galena Road and Route 47, and at Bristol Bay Drive and Route 47. The total cost of these three improvements is over $3.4 million. The intersection improvements at Route 47 intersections of Galena Road and Route 30 are $1.224 million and $701,000 respectively. The remaining $1.4 million is associated with the additional subdivision entrance and traffic signal at Bristol Bay Drive. b. Cost estimate - $3.425 million in total. 11) Beecher Center Park (Vehicle & Equipment Fund – Park Capital) a. The playground equipment at Beecher Center Park is closely approaching the end of its useful life span. Last year, we estimated that the equipment would need to be removed in FY 14 or FY 15. Based on our most recent assessment of the playground, 14 we anticipate that the equipment would not need to be removed until FY 18 or FY 19. b. Cost estimate – $80,000-$100,000. This assumes the playground equipment would be replaced with similar equipment and staff would do the installation. 12) Fox Hill water and sewer recapture (Water Fund and Sewer Fund) a. In 2003, the City required Fox Hill developers to oversize water and sewer mains out to the Fox Hill subdivision. This original cost for water and sewer oversizing was $807,000. In the recapture agreement for these projects, the City agreed to compound interest with final payback by the City due in 2023. If a developer develops in the recapture area prior to 2023, the City has the right to charge the developer their portion of the recapture fee (which then gets forwarded to the Fox Hill developer). b. Cost estimate – At FYE 2016, total amount will be $1.87million. The original principal on this obligation was $807,847, meaning we have racked up $1,061,722 in interest in 12 years. 13) Public Works building maintenance issues a. The Public Works building at Tower Lane was built in the 70s, and was originally designed as a pole barn-style garage. It has been remodeled several times throughout the past 40 years. The City has 2 acres of vacant land at the Wolf Street property, which could serve as a location for a replacement building. b. Cost estimate - The office area of the building could be rebuilt for $375,000 (3000 sf at $125/sf). A single shop could be constructed for $1.5 million. Material storage bins would cost $200,000. This brings the total cost to approximately $2.1 million. 14) Emerald Ash Borer Tree replacements a. The City has removed 1,600 trees in the parkways that have been impacted by the Emerald Ash Borer. This number does not include any trees throughout the City that are on private property. We currently replace 50 trees per year under our Parkway Tree Program, and we could expand that number to 100 if desired. Alternatively, we could go out to bid for the procurement and installation of hundreds of trees. b. Cost estimate - $300 per tree with outsourced installation included. 15) Mill Road improvements a. One of the worst rated roads for surface conditions, partially due to its uneven surface, narrow footprint, and antiquated rail crossing. b. Cost estimate - $3,809,310 for mill and overlay of existing roadway and crossing improvements. 16) Baseline Road a. One of the worst rated roads in the City. The City has been monitoring the condition of the deck of the bridge for the past year. In the event the bridge inspection comes back unfavorable, the City would proceed forward with closing the road. If the Route 47 north expansion project gets funded by the state, the cost of the bridge replacement would be heavily subsidized by the State. b. Cost estimate - $560,000 15 17) Well No. 6 and Water Treatment Plant a. Once the City reaches a population of 27,000, we will need an extra well and water treatment plant in order to keep adequate water supply and pressure throughout town. The City has planned for this well and treatment facility to be sited at the Bristol Bay water tower, but would need to update the plans for the facility (it would mimic the Grande Reserve facility). Further, this actual project will be contemplated within the water supply study, and there’s a possibility it could be deferred or substituted by a Fox River water treatment plant. b. Cost estimate - $4,855,000, Items to note – Countryside infrastructure This project involving the replacement of water main and resurfacing the streets within the Countryside subdivision began in calendar year 2016 and is expected to wrap up in summer of 2017. At this time the majority of the work has been completed including all of the replacement of water main and installation of the binder course pavement. The final lift of asphalt (surface course) will be installed in spring 2017 to finish up the project. To finance this project the City issued a bond for $4.1 million dollars (2015A). Due to costs being less than estimated, we are projecting that we will end the project with $1.1 million left. Approximately $522,000 will be transferred to City-Wide Capital for the Countryside/Center project. The remaining estimated proceeds of $578,000 transferred to City- wide capital and will be used to finance Kennedy Road Improvements ($442,000) and other related road projects. Items to note – Water Rates Water fund revenues are expected to beat projections for the second year in a row. This is a combination of higher than expected usage on a per-home basis and the better than expected residential growth in the City. The City had approved a five year rate increase in April 2014 that brought rates up to $17 per billing cycle for the first 350 cubic feet plus $4.30 for each additional 100 cubic feet in FY 17. The five year program had a rate freeze scheduled for both FY 18 and FY 19. We propose to keep the rate freeze in place for FY 18 and to revisit the FY 19 rates during the FY 19 budget proposal next year. On a straight calculation, the City predicts no growth in revenues in FY 18, but expects 5% year-over-year from FY 19 through FY 2022. That growth could come from rate increases at an inflationary level and/or straight increase in residential units in the City. Items to note – IMET Loss on Investment in FY 15 To date the City has recovered $15,909. Based on the amount of projected proceeds from the hotel sales and other seized assets, management currently estimates that the City may receive anywhere from $120,000 to $150,000 in recovery proceeds, which would put the overall recovery between 43% and 50%. It should be noted that these projected recovery amounts are 16 contingent and will be subject to Court approval before any disbursement can take place. IMET has informed the City that as of December 2016 the Overall Receiver had cash balances on hand of $75.2M, however, distributions cannot be made by the Overall Receiver until the priority claims of the USDA and IRS have been resolved by the Court. Further updates regarding these priority claims should follow later on this spring, and management remains optimistic that further distribution of recovered proceeds will occur sometime in the next fiscal year. Items to note - City Council top ten goals During the goal setting session in October 2016, City Council passed a total of 24 goals for FY 18. Similar to FY 16 and 17 the top goals focused on the theme of economic development and capital related projects. Goals are ordered in rank of priority according to the City Council. Downtown Planning Downtown planning continues to be the top priority. Accordingly, throughout this past year staff has continued to explore cost estimates for the list of downtown projects included in the updated Comprehensive Plan that was adopted last fall. Utilizing monies from the Downtown TIF fund, we are proposing completion of downtown wayfinding signage as well as the creation of a downtown overlay district. Creating this district was a recommendation in the Comprehensive Plan. Essentially, this allows us to establish additional development design requirements over and above those required in the underlying zoning. This will help bring high- quality development to the downtown area in an effort to foster our overarching goal of attracting people to the riverfront. In addition to these two initiatives, we will be promoting increased aesthetics through parking lot paving to areas identified in the parking study completed in 2016. Major initiatives are on hold while the proposal for a TIF extension and creation of a second TIF district is completed. Southside Development We continue to work with the City’s economic consultant Lynn Dubajic to recruit entities to the south side of Yorkville with major focus on a grocery store. Within the last year, we have had a couple of grocery store chains complete preliminary marketing studies, but their findings did not fit within their business needs. At the time of this memo, we are currently engaging an additional interested grocer. The introduction of enterprise zone status through UIRVDA is creating additional incentive that we are optimistic will reap great benefits to south side development. We will be continuing to assist with application fees in accordance with the policy passed by City Council. Staffing In FY 17, the City will be adding a purchasing manager, which will be a shared employee with Oswego. In FY 18, we propose to add a Facilities Maintenance Manager, which will be a shared employee with both Oswego and Montgomery. Additionally, two employees will change their status – a part-time inspector going to full-time and the interim assistant administrator going to permanent. 17 Manufacturing and Industrial Development The City has been courting a large industrial user for the Eldamain Rd corridor for the past year. The user has been approved for an enterprise zone for the project, and is deciding between Yorkville and another site in Illinois for the project. If the project is successful, the City will have to commit to a major infrastructure expansion to the site which will be a speculative financial venture but would put the City in position to secure other users to the corridor. Municipal Building Needs and Planning After going out to RFQ for Building Condition Surveys, we interviewed five different finalist firms in January. Based on the interviews staff has determined a preferred consultant and will be negotiating with them. We assume the study will be over $20,000 and will require City Council approval. We have budgeted $125,000 for this study, but will not know exact scope or price until after negotiations with the vendor. We expect the study will have a component which makes recommendations on the deferred maintenance of each building vs. its market value. Finally, we have proposed a Building Maintenance Manager that we will share with Oswego and Montgomery. Vehicle Replacement For FY 18, we are proposing purchasing the following vehicles: three squad cars and one new Public Works truck. The Public Works Committee has reviewed a cold-call sales pitch to transition to a lease program, which will be vetted in full in the future – potentially as part of a performance contract program. Since we have not vetted this program, we have not shown it in the budget. Riverfront Development Last summer, the OSLAD grant that was rewarded for Riverfront Park was reinstated giving the means to the Park and Recreation Department to move forward with associated projects. Accordingly staff decided to kick things off with the installation of the playground equipment. Unfortunately, progress was halted when contaminants were found in the soil of the planned playground site. With safety as the number one priority, additional areas in the park have been tested and staff is currently working on a plan to remedy all issues. With this new development, parks staff have decided to redirect their focus towards first completing Bristol Bay Regional Park, another OSLAD grant project that expires next year. Accordingly, project reimbursement through the grant for this project has been pushed back until FY 20. Water Planning The City is starting to move forward with recommendations for a new joint water treatment facility with Oswego and Montgomery using the Fox River as the primary source of water supply. The first steps are land acquisition and governance issues. The Village of Oswego is currently reviewing a number of options related to sites within their planning boundaries, and each municipality is budgeting $15,000 or so for governance review in the upcoming fiscal year. Revenue Growth In the past, this item has focused on commercial and industrial development and attracting growth in revenues brought in from non-residents. No specific proposal is given for the five-year budget as it relates to this general goal. 18 Shared Services Throughout this past year, staff has continued to work with Oswego and Montgomery on integrating shared services. For FY 18 many new projects are being proposed in the budget particularly focused on shared staffing. With Oswego, we will be hiring a joint purchasing manager and have worked on a shared IT vendor and consortium. Oswego, Montgomery, and Yorkville are all proposing the hiring of a joint Facilties Maintenance Manager. Capital Improvement Plan The City’s capital improvement plan expenditures have increased each year in the past few years. We are both knocking items off of the unfunded section of the capital improvement plan at a greater rate than we ever have, and adding new items to the list because our depth of knowledge and planning efforts have increased. The big picture narrative further above in this memo includes a good overview of which projects will be completed each year, and the “Items to Note” section above also carries a mini-narrative of each project and the cost. Items to note- Building Inspection Load Yorkville has had an active building year. According to Metrostudy (www.metrostudy.com/) Yorkville ranked #7 in the Chicagoland area for new single-family housing starts in Calendar Year 2017. The rankings were as follows: Chicago, Hampshire, Crown Pointe, Naperville, New Lennox, Huntley, and Yorkville. At the beginning of FY17 the City employed 1 Full-Time Building Code Official and 1 Part-Time Building Inspector. During Calendar Year 2016 the City of Yorkville completed 3,005 inspections. On average the FT Building Code Official completed approximately 2,000 and the PT inspector completed approximately 1,000. The FT Inspector completed approximately 9 inspections per day. In November 2016, a second PT inspector was on-boarded to the Department. Please see the below table for a comparison to other neighboring communities in regards to inspections. Yorkville ranked third in total number of inspections per calendar year. However, both Oswego and Plainfield, which were higher in inspection numbers, have higher staff counts. In the FY18 budget, it is proposed that the Department transfer the senior PT inspector to FT status and hire 1 additional PT Inspector. This will bring the total staff count in the Building Department to: 1 FT Building Code Official, 1 FT Building Inspector, 2 PT Building Inspectors and 1 Administrative Secretary. This should help to alleviate the hours that the Building Code Official devotes to inspections and also will allow the department to even out the workday and become more aligned with an acceptable inspections per day number. 19 Items to note – engineering department cost analysis We have been reviewing engineering department costs since choosing to outsource in 2011. Using EEI continues to be less expensive for the City than in-house staff. Engineering costs in FY 15 with EEI were approximately $183,000 less than in FY 10 with in-house staff. That calculation is based upon: 1) In FY 10, our engineering department had 5 employees and the cost of the department was about $535,000. 2) In FY 16, our outsourced costs were $396,486 a. $230,266 for routine engineering b. $176,220 for subdivision inspections On a related note, EEI is billing out about $60,615 per year to developers that is being reimbursed to the City, and an additional $1,291,645 in gross project expenses for capital projects (net $1,162,209) that the City would not have been able to complete with in-house staff. Items to note – vehicle replacement schedule In FY 18, we have three vehicles planned in the Police Department for $165,000 and one vehicle planned in the Public Works Department for $45,000. Based on the City’s vehicle equipment replacement fund (VERF) schedule, we should be spending $250,000 per year on police and $300,000 on public works. As mentioned in the City Council goal review above, the Public Works Committee has received a cold-call proposal on vehicle leasing, but the program has not been vetted by staff. Items to Note- Administrative Charge Back In previous years, the only salary and benefit costs borne by the water and sewer funds were the water and sewer department employees and a portion of the Public Works Director’s salary and benefit cost. In this year’s budget proposal, we’ve asked various employees to identify the amount of time they spend on water and sewer issues so that these costs are accurately presented in the water and sewer funds. As enterprise funds, both the water and sewer City or Town Full-Time Part Time # of Inspections 2016 Avg per inspector Avg inspections per day What is outsourced? # of inspections requiring a state plumber's license Oswego 4 0 3,310 1,103 5 None Undetermined Plainfield 4 0 8,750 2,187 9.7 None 2,351 North Aurora 1 0 1,564 All plumbing 25 Montgomery 1 0 916 916 4 None 197 537 2.4 Kendall County 1 0 627 86 Consultant 86 4 Yorkville Yorkville 1 1 3,005 1,953 FT 8.7 630 1,053 PT Part time Plumbing through Yorkville and Consultant 20 funds should properly account for all expenses related to running those services like a stand- alone business. In the past, those “businesses” had not been paying a COO, CFO, HR employees, IT vendors, customer service representatives, or accountants. While some municipalities achieve this concept through a percentage-based administrative transfer, our proposal going forward is to document the amount of time staff spends on water and sewer issues and make sure that these costs are accurately reflected in the budget each year. The percentages we’ve identified are as follows: Name Position % of Personnel Costs related to Enterprise Activities Water Sewer Total Diane Long Office Assistant 30.00% $ 14,942 $ 5,378 $20,320 Bonnie Olsem Admin Secretary 60.00% $ 37,867 $ 13,628 $51,495 Bart Olson City Administrator 10.00% $ 17,479 $ 6,291 $23,769 Rob Fredrickson Finance Director 20.00% $ 23,216 $ 8,356 $31,572 Amy Simmons Accounting Clerk 15.00% $ 10,634 $ 3,827 $14,461 Rachel Wright Senior Accounting Clerk 5.00% $ 4,183 $ 1,506 $ 5,689 Items to Note- GC Housing Rental Assistance The City expects the GC Housing development (Anthony’s Place) to open in January 2018. As part of the approval of that development, the City committed to the creation of a housing assistance program. The City’s housing assistance program provides a subsidy to three units in the building for tenants making less than 30% of the area median income. For those tenants, the City will subsidize the difference between 30% of the tenant’s annual income and rent plus utilities (expected to be between $500 and $600 per month per unit). The City has committed to this program for 10 years, but is allowed to allocate money each budget year based on availability. While the maximum mathematical possibility each year is $24,000, we anticipate the actual maximum cost in any given year to be less than $12,000. Accordingly, we’ve budgeted for $12,000 per year in the five-year budget but we will revisit that figure in next year’s budget after the program has opened. The program must be open for applications 90 days prior to building opening, so we are currently planning a public outreach for the program in September 2017 and applications to be available at the end of September 2017. The actual application window will open 30 days prior to opening. Applications will be taken on a first-come, first-served basis but tenants who submit at the application opening will be selected based on established criteria. 21 Items to Note- Building Conditions Survey The City posted the Request for Qualifications for the Building Conditions Survey on November 2, 2016. We received 17 responses on November 22nd. Staff interviewed 5 companies in early January and ultimately chose EMG. Staff is currently negotiating with EMG regarding scope and cost of the project. The proposed project budget is $125,000. If staff can work with EMG to produce the survey within the proposed budget, we will continue to move this project forward. This survey will produce a product which identifies maintenance wear and tear (deferred maintenance), health, safety or ADA violations, any observable structural issues, and estimates of costs to repair those items. This will ultimately aid staff and elected officials to make decisions on whether to keep a building and also outline what maintenance to do in the near future. Items to Note- IT Services- Interdev The City looked at joining an information technology consortium of municipalities in the north suburbs in summer 2016. The City contracted with the consortium’s vendor to do a network security assessment around that time. The assessment was used both to look at the status of the City’s current network setup, but also as a list of prerequisite projects to complete before joining the consortium. Because the consortium had not expanded since its initial inception, it did not have a framework to add members at the time the City was interested in joining. That framework was completed in the beginning of 2017, and we expect the consortium to discuss our application to join this month. This item should be in front of the City Council for action (contract approval and intergovernmental agreement) in March and April. The proposed contract with the consortium vendor, Interdev, is for 8 hours per week and roughly $32,000 per year. The City was able to achieve a lower hourly rate with Interdev through a joint bid for IT services with Oswego. In short, Oswego will utilize 32 hours of IT support and Yorkville will utilize 8 hours. This allows Interdev to allocate a normal full-time employee between the two cities. Additionally, the purpose of the consortium is to standardize processes and equipment, and to conduct joint purchasing. Rather than analyze and vet IT issues ourselves, we will have the combined knowledge of several other cities and staff. Items to Note- BUILD program In September 2016, the City extended the BUILD program through December 2017. We would expect to take up the discussion on the BUILD program again in fall 2017. The City has turned into one of the fastest growing cities in the Chicago metropolitan region, partially because of the BUILD program. However, we have seen a larger number of homes not using the BUILD program in recent years. Additionally, the lost revenue in each of the water and sewer funds from the BUILD program is approaching $200,000 in the water fund and $115,000 in the sewer fund. These figures represent around 30% of the total revenue received in each fund from infrastructure fees. While the goal of the program has always been to increase the residential housing count to lure sales-tax generating commercial businesses in town, the program represents a significant amount of lost revenue in two funds with annually approved infrastructure fees. 22 Items to Note- Parks and Recreation Facility City sold portion of Bristol Bay Regional Park for $250,000 in June 2016 to Go For It Sports for future construction of a community facility. Park Board has been reviewing use of those funds for construction of a small facility, and has made a two-part recommendation for those funds. First, construct a 50x70 building for $250,000 which would allow them to expand recreation programming. Second would be to ask the City Council for an additional $250,000 amount for a total of $500,000 and construct a larger building of approximately 90x120, which would be the size of a small gym. This small gym would be similar to the small gym that was at the REC Center and allow for open gym after school. The Board is looking for this facility to be located at Beecher Park and/or be attached to the Beecher Center. The request for additional funds is not shown in the budget at this time, but it is something that could be considered in the future if the City Council wanted to make a recreation facility a higher priority. 23 The small picture – items to note in the general fund Please accept the following information as discussion on individual line-items within the budget. These individual line-items may change between now and the date of approval based on City Council direction or staff recommendation (due to new information). Revenues are listed as “R#”, and expenditures are listed as “E#”. R1) Property Taxes – Corporate Levy 01-000-40-00-4000 a. We propose that the City corporate levy will decrease in FY 18 (-3.75%), due to low inflation and more money being needed to satisfy the actuarial determined contribution for the police pension. For FY 18 through FY 22 shows an increase of 2% per annum. This line item does not include police pension, bond-related, library operations, and library debt service taxes. R2) Property Taxes – Police Pension 01-000-40-00-4010 a. The FY 17 amount matched the actuarial determined contribution of $825,413. Since actual property tax revenues fell short of this amount, other General Fund revenues were utilized in the amount of $7,923 to fund the difference. Pursuant to the pension funding policy, the City will continue to fully fund its actuarial contribution amount each year, which is currently at $966,211 for FY 18. As the City continues to fully fund this obligation, the Police Pension Fund percent funded should continue to increase from its current amount of 40%. Future years funding amounts are estimates only, and will be analyzed each year by the City’s actuary. R3) Municipal Sales Tax 01-000-40-00-4030 a. Based on current trends in municipal sales tax collections, we are projecting increases in sales tax collections of approximately 3% per year through FY 22. This line item will have to be revisited each year, as sales tax collections are highly volatile and subject to economic fluctuations. Currently, we are projecting ending FY 2017 around $100,000 over the budget amount, so we are very optimistic about future growth of this revenue. R4) Non-Home Rule Sales Tax 01-000-40-00-4035 a. We have budgeted for the same growth trends in non-home rule sales taxes as for municipal sales taxes. R5) Hotel Tax 01-000-40-00-4050 a. Hotel tax revenues have been trending upwards over the past few years with the development of the Hampton Inn. The City’s hotel tax rate is 3%, well below the allowed maximum of 5%. There is potential that this line-item could increase substantially with the addition of another hotel in the City. 24 R6) Video Gaming Tax 01-000-40-00-4055 a. The budgeted amount represents the amount of revenue expected to be generated from the video gaming machines at 13 establishments throughout the City. R7) Amusement Tax 01-000-40-00-4060 a. This is the 3% tax charged on all amusement devices and tickets within the City. The maximum amount allowable under law for this tax is 5%. The majority of this line- item is generated by Raging Waves, which has a large percentage of out-of-town visitors. The second largest contributor to this amount is NCG Movie Theater, although this amount currently has no net impact on the budget, as we are rebating 100% of the amusement tax to the movie theater developer until we rebate $200,000 total. We expect that figure to be reached sometime in FY 21. At that point, the rebate drops to 50% for 10 years from the development agreement. R8) Admissions Tax 01-000-40-00-4065 a. This is the 2.75% admissions tax charged at Raging Waves, authorized by their annexation agreement. This amount is remitted to Raging Waves to offset their on- site infrastructure costs. R9) Business District Tax – Kendall Mrkt 01-000-40-00-4070 a. This line item represents the additional 0.5% general merchandise sales tax applicable to the Kendall Marketplace Business District. These proceeds are rebated in full (out of Admin Services) in order to pay debt service on the Kendall Marketplace bonds. R10) Business District Tax – Downtown 01-000-40-00-4071 a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Downtown Business District. These proceeds are rebated in full (out of Admin Services) to Imperial Investments, pursuant to their development agreement with the City. R11) Business District Tax - Countryside a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Countryside Business District. These proceeds are rebated in full (out of Admin Services) to Kendall Crossing LLC, pursuant to their development agreement with the City. R12) State Income Tax 01-000-41-00-4100 a. We are projecting $101 per capita for FY 18, which is the IML estimate, plus we expect to receive $30,000 of additional disbursements from the Special Census which could be completed in 2017. The special census has been put on hold because of the federal hiring freeze, and we’ve changed our expectation that we would see increased revenue from the census from November 2017 to February 2018. To the extent that the special census actually occurs later than April 2017, each month of delay costs the City $15,000 in lost revenue. 25 R13) Local Use Tax 01-000-41-00-4105 a. We are projecting $25.30 per capita for FY 18, which is the IML estimate, plus we expect to receive $8,000 of additional disbursements from the Special Census. The same comments for delay as mentioned above apply to this tax. R14) Liquor licenses 01-000-42-00-4200 a. In a comparison of Yorkville and 9 other surrounding municipalities, we found that overall Yorkville is lower than that of other municipalities in many areas. One main category of concern is the application fee, itself. We think that we would benefit by raising our current license application fee of $100. This fee is not substantial enough to cover the costs for processing and fingerprinting. We propose raising it to $300, incrementally at $100 each year. In addition, we propose incremental raises of $100 for 2 years for all Class A, Class R, and Class B licenses in addition to Bar and Grill, and Club. The other classes are fairly in line. R15) Building Permits 01-000-42-00-4210 a. Revenue figures within this line-item are budgeted at $200,000 which will help offset costs associated with all employees tasked with conducting inspections and support. If during the year, all those costs are met, any excess building permit revenue will be transferred into the City-Wide Capital fund for the use of one-time capital expenses. This prevents us from using one-time revenues for operating costs in the future. The “surplus” building permit revenues are currently denoted in the City-Wide capital fund budget under line-item 23-000-42-00-4210. R16) Garbage Surcharge 01-000-44-00-4400 a. This line-item represents all revenue the City receives from residents for garbage services. The gross revenue received is expected to drop in FY 18 because the cost of the service is going down significantly, even though we have expanded services. R17) Administrative Chargeback 01-000-44-00-4415 a. This revenue represents that the general fund will be reimbursed from the water, sewer, and TIF funds for a portion of personnel costs. This is according to the time that employees whose salaries come out of the general fund spend on water, sewer, and TIF related issues. Exact percentages and employee info can be found in the items to note section of this memo. R18) Reimbursement – Engineering Expenses 01-000-46-00-4604 a. Revenue figures within this line-item will offset the line item for engineering expenses in order to net out the engineering services to equal the $240,000 contract amount. R19) Miscellaneous Income 01-000-48-00-4850 a. This revenue line-item primarily represents rebate money earned from simply using City issued credit cards to make purchases. Approximately $14,500 was earned. 26 E1) Salaries – All Departments Multiple #’s a. We are proposing a 3.435% increase in individual full-time salaries for FY 18. We have budgeted for reasonable, but undetermined, salary increases in FY 19 through FY 22. E2) Health Insurance – All Departments Multiple #’s a. We are assuming an 8% increase in health insurance costs each year through FY 22. The actual year-end figures may fluctuate based on employees changing health plans and/or the changes in overall rates. E3) IMRF – All Departments Multiple #’s a. While the IMRF fund is very well funded compared to other state-wide pension funds, we are budgeting conservative increases in the employer contribution rates each year for FY 18 through FY 22. E4) Tuition Reimbursement – All Departments Multiple #’s a. Per the City’s tuition reimbursement policy, any approved degree programs are shown in the appropriate budget. Currently, Deputy Clerk Pickering (Administration Department) and Officer Goldsmith (Police Department) are both enrolled in separate Bachelor’s Degree programs at Aurora University. E5) Training and Travel – All Departments Multiple #’s a. The same training and conference levels are proposed as last year. Department heads have been asked to budget for attendance at one national level or state conference per year to keep up to date with the latest trends in management and government. Increases in individual line-items reflect this request of the department heads. E6) Commodity Assumptions – All Departments Multiple #’s a. Graduated increases in gasoline, electricity, natural gas, and simple contractual services are not based on any particular estimate of the details of the line-item, except where specifically noted in this budget section. From a conservative budgeting principle, we are purposefully trying to overestimate costs to hedge on unanticipated price increases on everything from gasoline to office cleaning. E7) Professional Services – All Departments Multiple #’s a. Professional services expenditures vary in each department and can be for a variety of services. For each department, we’ve included a brief sampling of the expenses coded out of this line-item. Full expense reports for any line-item can be obtained from the Finance Department at any time. b. Administration – Expenses for the minute taker, AT&T Maintenance, safe deposit box, background checks, and ADS alarm monitoring. Finance – GFOA CAFR award fee, utility billing fees, bond renewal, and the annual accounting software maintenance agreement. c. Police – Expenses for onsite shredding notaries, and searches. d. Community Development – Access to iWorQ (code enforcement and permit management software and scanning of building plan documents. \ 27 e. Street Operations – City photo ID cards, pest control, and CDL license renewal. f. Water Operations – Electronic meter reading services, utility billing fees, and City photo ID cards. g. Sewer Operations –Sewer cleaning, sewer pipe repair, utility billing fees, and City photo ID cards. h. Parks – Employment ads and pest control. i. Recreation – Referees and umpires, recreation class instructors, and park board minute taker fees. j. Library – Elevator maintenance, pest control, copier charges, and IT services, and minute taker fees. E8) Office Cleaning – All Departments Multiple #’s a. The City approved a new contract for expanded cleaning services at the beginning of 2017. As a result, the expenditures related to the contract are being coded out of the departments that operate the buildings being cleaned (Administration, Police, Public Works, Parks and Recreation). E9) Salaries – City Treasurer 01-110-50-00-5004 a. This elected position was eliminated via referendum to go into effect FY 19. Therefore, this is the last year we are budgeting for it. This results in an approximate $1,000 savings per year. E10) Salaries – City Clerk 01-110-50-00-5003 a. This elected position was eliminated via referendum to go into effect FY 19. Therefore this is the last year we are budgeting for it. This results in an approximate $9,000 savings per year. E11) Salaries – Administration 01-110-50-00-5010 a. In FY 18, we propose to make the interim assistant city administrator position permanent. In exchange, we are not participating in an internship program. Additional funds have been saved elsewhere in the budget due to delays in hires, including positions in Administration. E12) Part-Time Salaries 01-110-50-00-5015 a. We are recommending to not participate in an internship program this year. E13) Auditing Services 01-120-54-00-5414 a. We went out to RFP for this service this year and will be continuing to utilize Lauterbach and Amen. E14) Salaries – Police Officers 01-210-50-00-5008 a. No new hires are proposed in the police department. At this time we are near regional averages for staffing. If the City’s five year budget outlook improves, we would recommend revisiting this position. 28 Municipality Population* Total Full-Time Officers Officers per 1,000 Aurora 200,661 287*** 1.43 Batavia 26,495 38 1.43 Carpentersville 38,512 59 1.53 East Dundee 3,074 13*** 4.23 Elburn 5,748 7 1.21 Elgin 112,111 180*** 1.61 Geneva 21,806 36 1.65 Gilberts- 7,638 8 1.05 Hampshire 6,130 12 1.96 North Aurora 17,456 28 1.60 Sleepy Hollow 3,337 7 2.10 St. Charles 33,460 52 1.55 Sugar Grove 9,512 12 1.26 West Chicago 27,447 50*** 1.82 West Dundee 7,395 18*** 2.43 Winfield 9,567 16*** 1.67 Average 33,146.81 51.44 1.78 Midwest (10,000-24,999)** 6,761,176 11,494 1.70 Total Illinois** 5,279,933 13,295 2.52 National (10,000-25,000)** 25,662,681 47,085 1.80 Yorkville (FY 17) 18,451 30 1.63 *Based off of 2015 U.S. Census population estimate ** Only agencies that participate in FBI Uniform Crime Reporting *** Last year’s officer number E15) Salaries – Sergeants 01-210-50-00-5012 a. The City chose to hire a sixth sergeant in FY 17, which is why the line-item in FY18 forward is much higher than the FY 17 budget amount. E16) Police Commission 01-210-54-00-5411 a. The spikes in the Police Commission line-item represent applicant testing years. In FY 18, the spike represents sergeant testing. 29 E17) Vehicle and Equipment Chargeback 01-210-54-00-5422 a. This line-item represents the gap between police impact fees and the amount of expenditures related to police-car purchases in FY 18. E18) Legal Services 01-210-54-00-5466 a. This line item represents the expenses for any miscellaneous grievances that occur. The police officers and sergeants bargaining unit contracts do not expire until 2020. E19) Salaries and Wages (Community Dev.) 01-220-50-00-5010 a. Per the items to note section above, this line-item includes one part-time inspector going to full-time in FY 18. E20) Professional Services 01-220-54-00-5462 a. This line-item contains funds for updating the subdivision control ordinance with consultant assistance. Further information will be proposed to the EDC at a later date. E21) Vehicle & Equipment Chargeback 01-410-54-00-5422 a. This line-item represents the gap between public works impact fees and the amount of expenditures related to public works vehicle purchases in FY 18. E22) Mosquito Control 01-410-54-00-5455 a. The line-item expense for mosquito control represents treatment of stormsewer inlets only. E23) Tree & Stump Removal 01-410-54-00-5458 a. This line-item will continue to be $20,000 in FY 18 and is expected to remain constant. This does not include any replacement of trees. E24) Hanging Baskets 01-410-56-00-5626 a. The hanging basket replacement program was originally postponed because of the Route 47 project. Now that the light poles have been installed, we are proposing to re- implement this program, which will be funded through donations. These donations will be coded to the donations revenue line-item. E25) Garbage Services – Senior Subsidies 01-540-54-00-5441 a. This line item represents the total amount of the current senior garbage subsidy. The subsidy is 20% for all seniors and 50% for all seniors on the Circuit Breaker program, and those amounts will hold through FY 22. Currently, we have 707 senior accounts and 16 circuit breaker senior programs. E26) Salaries – Special Census 01-640-50-00-5016 a. This line-item represents the salaries of all part-time employees needed to physically conduct the special census. The City had originally expected to complete this project in FY 17, but the federal hiring freeze has delayed the project into FY 18. 30 E27) Purchasing Services 01-640-54-00-5418 a. This line-item represents the hiring of a purchasing manager by the Village of Oswego in March 2017 and the City utilizing that employee and reimbursing the Village of Oswego 50% of the cost of the employee. The original term of the intergovernmental agreement is four years, but staff has been more optimistic that this position will yield better than expected savings for both municipalities. E28) GC Housing Rental Assistance Program 01-640-54-00-5427 a. As explained in the items to note section above, this line-item represents the City’s cost to run the housing assistance program for the GC Housing development, as approved in Ordinance 2016-21. The $12,000 annual appropriate can be amended upwards or downwards in the future, but we felt that $12,000 is adequate for the first year. E29) Utility Tax Rebate 01-640-54-00-5428 a. This line-item represents the electric and natural gas utility taxes rebated to Wrigley as part of the Skittles factory expansion. The project was given a permanent certificate of occupancy in early 2017 and we would expect the first rebates to occur in early 2018. The $14,375 in this line-item represents the maximum amount that the City would rebate annually. E30) Facility Management Services 01-640-54-00-5432 a. As explained in the items to note section above, this line-item represents the hiring of a facility services manager with Oswego and Montgomery. This intergovernmental agreement and proposal will be subject to thorough discussion at both the staff level and City Council level in the future. In general, this position is proposed to be tasked with coordinating all building and grounds maintenance at every facility in the City. E31) Amusement Tax Rebate 01-640-54-00-5439 a. As part of the Countryside redevelopment project incentives, the City is refunding a portion of the amusement tax to the Movie Theater developer. This amount should equal the amount of amusement tax generated by the Movie Theater up to $200,000. We expect that this incentive will be satisfied in FY 21. All further proceeds will be rebated at 50%. E32) KenCom 01-640-54-00-5449 a. This line-item represents the City’s contributions to KenCom, based on the intergovernmental agreement and the KenCom budget. E33) Information Technology Services 01-640-54-00-5450 a. This line-item covers all consultant costs and equipment purchases for IT in all departments. We are still recommending outsourcing of IT services, and will be taking an intergovernmental agreement for an IT consortium to a future Administration Committee meeting. We expect consultant services to run the City $40,000 annually for the first year, for 8 hours per week of service and remote network monitoring. 31 E34) Engineering Services 01-640-54-00-5465 a. This is the gross cost of all EEI expenses which are not related to capital projects. It includes $240,000 of contract-related expenses, $125,000 worth of subdivision- infrastructure inspection related expenses, and $25,000in reimbursable development work. For reasons explained in the Items to Note section, we still recommend the City outsource its engineering work for the foreseeable future. E35) Economic Development 01-640-54-5486 a. The YEDC was formally disbanded at the end of 2015. In order to continue attracting new business and promoting expansion of existing business, Lynn Dubajic, former director has been hired as a part-time economic development consultant. Her salary of $145 per hour at 15 hours per week makes up the majority of this line item of $114,100. E36) Business District Rebate 01-640-54-00-5493 a. Currently, this expenditure line-item corresponds with a revenue line-item of the same amount, as this tax is rebated 100% to the developers of the Kendall Marketplace, Kendall Crossing and the downtown business district. E37) Admissions Tax Rebate 01-640-54-00-5494 a. Currently, this expenditure line-item corresponds with a revenue line-item of the same amount, as this tax is rebated 100% to Raging Waves. This rebate is set to expire in FY 2022. E38) Transfer to CW Buildings and Grounds 01-640-99-16-9923 a. This transfer will directly correspond with expenditures for maintaining and improving municipal buildings. In FY 18, we are proposing to complete a municipal facilities condition assessment and we expect the study to cost $125,000. E39) Transfer to Citywide Capital 01-640-99-23-9923 a. No transfers will be needed to Citywide Capital in FY 18, but we expect funds to be transferred starting in FY 19. E40) Transfer to Debt Service 01-640-99-00-9942 a. This line-item represents the gap between property taxes associated with the 2014B bond and the debt service for that bond. The property taxes on the 2014B bond were completely abated in the 2016 tax levy cycle (FY 18 budget). E41) Transfer to Sewer 01-640-99-00-9952 a. This line-item represents the City’s transfer of non-home rule sales tax dollars being transferred into the sewer fund to pay for the yearly debt service on the 2011 refinancing bond. 32 E42) Transfer to Parks and Recreation 01-640-99-00-9979 a. This line-item represents the City’s operational transfer to fund Parks and Recreation expenses. E43) Transfer to Library Operations 01-640-99-00-9982 a. This line-item transfer covers liability and unemployment insurance for the library. 33 The small picture – all other funds Fox Hill SSA R1) Property Taxes 11-000-40-00-4000 a. The FY 18 revenue figure reflects a ~$43 per home per year tax amount, which was the tax levy ordinance approved by City Council in December 2016. Pending approval of the management company proposal below and our estimate of annual maintenance for the project, we would expect dues to increase in FY 19 to ~$79 per home per year. Of note, the long-term debt on past projects and the negative fund equity will not be cleared until FY 25. E1) Professional Services 11-111-54-00-5462 a. The Public Works Committee will review a proposal in February by staff to outsource management of this SSA to a private firm. Neither this SSA nor the Sunflower SSA has ever paid for the cost of in-house employees to prepare materials related to the bids, to interact with residents, or to follow-up with the contractor. If the City Council approves the concept via the Public Works Committee agenda item, we would look to go to RFP for a management company at some point in FY18. E2) Outside Repair and Maintenance 11-111-54-00-5417 a. The FY 18 amount reflects our best estimate for the annual maintenance contract plus the replacement of all previously removed trees within the entrance to the subdivision. Sunflower SSA R1) Property Taxes 12-000-40-00-4000 a. The FY 18 revenue figure reflects a ~$115 per home per year tax amount, which was the tax levy ordinance approved by City Council in December 2016. Pending approval of the management company proposal below and our estimate of annual maintenance for the project, we would expect dues to increase in FY 19 to ~$230 per home per year. Of note, the long-term debt on past projects and the negative fund equity will not be cleared until FY 25. E1) Pond Maintenance 12-112-54-00-5416 a. The FY 18 amounts represent the final year of the Encap contract for pond maintenance and monitoring. In FY 19 and beyond, the City is budgeting for annual algae treatments and inspection by Encap to monitor the basin condition. E2) Professional Services 12-112-54-00-5462 a. The Public Works Committee will review a proposal in February by staff to outsource management of this SSA to a private firm. Neither this SSA nor the Fox Hill SSA has ever paid for the cost of in-house employees to prepare materials related to the bids, to interact with residents, or to follow-up with the contractor. If the City 34 Council approves the concept via the Public Works Committee agenda item, we would look to go to RFP for a management company at some point in FY18. Motor Fuel Tax Fund E1) Baseline Road Bridge Repairs 15-155-60-00-6004 a. Original estimates on the bridge repair in FY 16 came in much higher than expected, so staff recommended closure of the bridge instead. This item was pushed along through the remainder of FY 16 and FY 17 because ongoing bridge inspections have not justified total closure of the bridge. Per the Bridge Inspection Report completed in 2016, the superstructure (surface) is in poor condition, while the substructure is in good condition. The 2016 report did not indicate an immediate need to close the bridge based on structural/safety concerns. Inspections are scheduled once every two years, per IDOT policy. If the inspection comes back with an issue, we would recommend proceeding forward with bridge closure. Until then, we recommend leaving the bridge as-is until the State expands Route 47 in the area. E2) Route 47 Expansion 15-155-60-00-6079 a. Per the City’s intergovernmental agreement with IDOT, MFT related Route 47 project expenses were spread over ten fiscal years. By April 2017 the City will have made 55 of its 120 payments. City-Wide Capital Fund R1) Federal Grants – ITEP Kennedy Rd Trail 23-000-41-00-4178 a. Reimbursement related to engineering was delayed into FY 18 due to project delays caused by ComEd land acquisition in FY 17. The City is proceeding forward with bidding the project in spring 2017. R2) Building Permits 23-000-42-00-4210 Any excess of building permit revenues over the cost of building department operations will be placed in this line item. In order to budget conservatively, we are leaving this number at zero. The current threshold for funds to cross over into City- wide capital is $278,000. R3) Road Infrastructure Fee 23-000-44-00-4440 a. We are not proposing any change to the Road Infrastructure Fee through FY 22. This is something which can and will be reevaluated each year, as the sunset date for the infrastructure fee is April 30, 2016. R4) Transfer from General – CW B&G 23-000-49-16-4901 a. This transfer will directly correspond with expenditures for maintaining and improving municipal buildings. In FY 18, we are proposing to complete a municipal facilities condition assessment and we expect the study to cost $125,000. 35 R5) Transfer from General – CW Capital 23-000-49-23-4901 a. No transfers will be needed to Citywide Capital in FY 18, but we expect funds to be transferred starting in FY 19. R6) Transfer from Water 23-000-49-00-4951 a. This transfer represents the leftover Countryside infrastructure bond proceeds. Around $522,000 of this figure is being used to complete the resurfacing of Countryside Parkway and Center Parkway within the Countryside subdivision. While we had been planning to do this project under a LAFO grant, we have not been successful in achieving that grant and we do not expect to have another grant cycle before the work needs to be completed. So, we are recommending abandoning the grant process and paying the full cost of the resurfacing. The remaining amount of the transfer is being proposed to offset the cost of the Kennedy Rd resurfacing. E1) Property & Building Maintenance Services 23-216-54-00-5446 E2) Property & Building Maintenance Supplies 23-216-56-00-5656 a. As mentioned in the items to note section, we propose a full municipal facilities conditions study in FY 18. The City went out to bid for the study in FY 17 and we’ve been negotiating with a selected vendor as of February 2017. We expect the study to cost around $125,000. E3) Engineering Services 23-230-54-00-5465 a. Unrelated to the golf-cart/ADA issue, the City is required to do an ADA sidewalk transition plan. This transition plan involves surveying sidewalk conditions throughout town and looking at transitions between sidewalks and roadways to make sure those facilities are ADA compliant, and if they are not compliant, documenting it and making a long-term commitment to fixing the issue. We do not have the capabilities to do this in-house, so the $35,000 represents EEI’s best cost estimate of the study. E4) US 34 (Center / Eldamain) project 23-230-60-00-6016 a. The State has sent us an intergovernmental agreement for this project, which will be reviewed by the City in spring 2017. IDOT expects the contract to begin in FY 18 and has agreed to allow us to stretch payments out for the duration of the project. E5) Road to Better Roads Program 23-230-60-00-6025 a. This line item represents the pavement portion of the total road to better roads expenditures. Between this line item and others, we have over $1.1 million in project funding. E6) Sidewalk Construction 23-230-60-00-6041 a. In FY 17, the City performed misc. repairs to sidewalk throughout town to remove trip hazards and replace sidewalk where we had to remove it for water main breaks. These areas include Apple Tree Ct. and Kingsmill. In addition to that, we replaced 50 linear feet in Country Hills to correct a drainage issue. The City also rented a special grinder to smooth smaller trip hazards instead of replacing squares of sidewalk. The 36 Public Works department is compiling a list of areas in the city that have sidewalk gaps or sidewalk that is severely deteriorated that will be used to create a list of repairs for the upcoming fiscal years. E7) Route 71 (RT 47- RT 126) Project 23-230-60-00-6058 a. IDOT has approved engineering and reconstruction of Route 71with additional lanes in their five year plan. They are currently proceeding with phase II engineering. It is anticipated that this project will not occur until FY 19 at the earliest. Construction is anticipated to take 2.5 years to complete. E8) US 34 (IL 47 / Orchard Rd) Project 23-230-60-00-6059 a. This project is underway and is expected to occur over the next three fiscal years. The ~$300,000 budgeted over that timeframe is based on IDOT estimates. E9) Countryside Improvements 23-230-60-00-6082 a. This line-item contains all pavement related expenses in the Countryside subdivision. Final lift of asphalt throughout the subdivision is expected in FY 18. E10) Kennedy Rd Bike Trail 23-230-60-00-6094 a. This line-item contains the gross expenses from the construction of the trail. We continue to assume that the City will not pay for any of the net costs of the project, but we do expect the reimbursement from Push for the Path to occur slightly behind the timing of the incoming construction expenses. Grant monies from the State will be recorded in line item 23-000-41-00-4178. Reimbursement monies received from Push for the Path will be recorded in revenue line item 23-000-46-00-4660. E11) Principal Payment 23-230-81-00-8000 E12) Interest Payment 23-230-81-00-8050 a. This line-item contains the debt service for a 20-year bond associated with the Game Farm Road project. E13) Principal Payment 23-230-97-00-8000 a. This line-item represents the City’s 6-year payback of River Road Bridge expenses to Kendall County at 0% interest. The City will pay back $75,000 in FY 18, and $84,675 in FY 19. Vehicle and Equipment R1) Police Chargeback 25-000-44-00-4420 R2) Public Works Chargeback 25-000-44-00-4421 R3) Parks & Recreation Chargeback 25-000-44-00-4427 a. As discussed in the general fund line-item narrative, these line-items represent transfers from the general fund (police & public works) and parks and recreation fund to cover the gap between vehicle purchases and available funds in the respective departments. 37 E1) Equipment (Police) 25-205-60-00-6060 a. This line item is budgeted at $27,300 in order to replace squad laptops and cameras and purchase a noise meter. E2) Vehicles 25-205-60-00-6070 a. As mentioned in the Items to Note section above, the City has three police vehicles planned for replacement in FY 18. E3) Vehicles (Public Works) 25-215-60-00-6070 a. As mentioned in the Items to Note section above, the City needs to replace around $300,000 worth of Public Works vehicles annually but can only budget for $45,000 per year. E4) Principle Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8000 E5) Interest Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8050 a. These line-items cover the annual purchase installment payments to the property seller for the Public Works south building. The final payment will not occur until November 2028. E6) Buildings & Structures (Parks and Rec) 25-225-60-00-6020 a. As mentioned in the items to note section above, this line-item represents the smaller recreation building being discussed by Park Board. This expenditure is offset by the $250,000 the City received for the sale of a portion of Bristol Bay 65 park. Debt Service Fund R1) Property Taxes - 2014B Bond 42-000-40-00-4000 a. The City fully abated the property taxes on this bond in December 2016 for the FY 18 budget. The City is now fully abating all bond-related property taxes. Water Fund R1) Water Sales 51-000-44-00-4424 a. As discussed in the Items to Note section above, the volume of water sold in FY 17 was above our projections for the second year in a row and we propose to keep the rates frozen for FY 18. Aggregate increases in water revenues of 5% are planned for each year after FY 18, and that amount could come from usage, City growth, and/or an inflationary rate increase. R2) Water Infrastructure Fee 51-000-44-00-4440 a. No change is proposed for the Water Infrastructure Fee for FY 15. It is currently set at $8.25 per month through the end of FY 17 and will need to be reauthorized for FY 18. 38 R3) Water Connection Fees 51-000-44-00-4450 a. For FY 18, we expect 120 new housing starts, which should net approximately $1,100 in revenue per home, after accounting for the BUILD program . Each subdivision has its own water connection fee amount, depending on when the subdivision was annexed. This line item will receive a one-time bump from the GC Housing project, which is expected to generate an additional $115,000 in connection fee revenue for FY 18. R4) Rental Income 51-000-48-00-4820 a. This line-item contains rental and lease fees from various cellular and internet antennas on City water towers. E1) Engineering Services 51-510-54-00-5465 a. In the past, this line-item has covered the water system study and related expenditures. Per the water study, we expect that the first large scale expenditure will be securing a property for future use by Yorkville, Oswego, and Montgomery. Accordingly, we’ve budgeted for $600,000 in total expenditures over three fiscal years. That amounts represents a conservative estimate of land acquisition. E2) Well Rehabilitations 51-510-60-00-6022 a. In order to prevent well breakdowns and water supply and quality issues, each City well needs to be rehabilitated every 7-10 years. We propose to rehab Well 7 in FY 18 and demolish the structure that formerly held Well 3. In FY 20, we propose to rehab Well 9. E3) Road to Better Roads Program 51-510-60-00-6025 a. The line item expenditure represents the dollar amount we are able to fund for water infrastructure as part of the program through FY 22. E4) Route 71 Watermain Relocation 51-510-60-00-6066 a. This project’s timeline has been delayed by IDOT by a couple years. Additionally, we’ve done some tighter cost estimates and determined that our previous estimate of $1,000,000 was for the entire project which includes non-water expenditures. Accordingly, we’ve split up expenditures to the related departments and put the water expenditures on the earliest timeline that IDOT has communicated. This project is still not yet funded for construction by IDOT. E5) Route 47 Expansion 51-510-60-00-6079 a. This line-item represents all water related utility costs associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments for 10 years. By April 2017 the City will have made 55 of its 120 payments. E6) Countryside Pky Improvements 51-51-510-60-00-6082 a. This line-item funds the replacement of Countryside water mains in accordance with the 2015A bond. Water mains are expected to be completed by spring of 2017. 39 E7) 2015 Bond Principal 51-510-77-00-8000 E8) 2015 Bond Interest 51-510-77-00-8050 a. These two line-items represent the debt service payments associated with the Countryside water main project. E9) Transfer to City-Wide Capital 51-510-99-00-9923 a. As mentioned in the City-Wide Capital Fund section, this line-item represents leftover 2015A bond proceeds that will be used to fund the Center Parkway, Countryside Parkway resurfacing, and Kennedy Road projects. While this bond is commonly referred to as the Countryside bond, the bond proceeds may be used for any capital project elsewhere throughout the City. Sewer Fund R1) Sewer Maintenance Fees 52-000-44-00-4435 a. The bi-monthly sewer maintenance fee for FY 18 is $20.26, authorized by ordinance in April 2014. R2) Sewer Infrastructure Fee 52-000-44-00-4440 a. No change in the sewer infrastructure fee is proposed in FY 18. It is currently $4 per unit per month. R3) Reimb – I&I Reductions 52-000-46-00-4625 a. This line-item represents the City’s proposal to YBSD to complete I&I reduction related improvements to the City’s sewer system. YBSD had indicated a preliminary willingness to undertake an undetermined amount of I&I improvements in order to mitigate capacity issues at the sanitary district plant. Since last year, they’ve completed a few other tweaks to the plan to increase capacity and have postponed the discussion on I&I projects. The YBSD Executive Director is retiring at the end of this fiscal year, and we expect to take the project up with his successor next year. R4) Transfers from General Fund 52-000-49-00-4901 a. This line-item represents the non-home rule sales tax transfers from the general fund, used to offset the 2011 Refunding Bond. E1) Road to Better Roads Program 52-520-60-00-6025 a. The line item expenditure represents the dollar amount we are able to fund for sewer infrastructure as part of the program through FY 22. E2) Sanitary Sewer Lining 52-520-60-00-6028 a. This line-item represents the City’s proposal to YBSD to complete I&I reduction related improvements to the City’s sewer system. It will offset with the revenue line- item above. 40 Land Cash Fund R1) OSLAD Grant – Riverfront Park 72-000-41-00-4175 a. As discussed at Park Board and Public Works, this grant was reinstated by the State in FY 17 and construction proceeded until some soil contamination was discovered on site. The City has been through two rounds of testing within the park and expects to have a proposal to do clean up in summer 2017. The City will pivot to complete Bristol Bay regional park grant project first, which means we do not expect Riverfront Park reimbursement to be received until FY 20. R2) Autumn Creek 72-000-47-00-4703 a. The Autumn Creek subdivision is almost entirely built out, and we expect the last parks land-cash fees to be received in FY 18. . R3) Windett Ridge 72-000-47-00-4723 a. As part of a 2013 annexation agreement amendment, the Windett Ridge developer agreed to turn over the tot lot park site to the City by October 2017 and to pay a lump-sum $50,000 park land cash fee at that time. E1) Caledonia Park 72-720-60-00-6029 a. The City has been approached by a builder who intends to begin home construction in the subdivision immediately. We anticipate that impact fees will come in sporadically and that we’ll be able to fund a small park in the subdivision in FY 20. E2) Bristol Bay Regional Park 72-720-60-00-6043 a. This line-item represents the Bristol Bay Regional park project, which is funded through the State’s OSLAD grant program. The City has proceeded forward with the development of this park immediately, due to the delays at Riverfront Park. We expect construction payments to be made over the next two fiscal years. E3) Riverfront Park 72-720-60-00-6045 a. Per the revenue line-item above, we expect this project to be somewhat delayed due to site remediation. However, we are suggesting that funds remain in place for FY 18 in case the remediation proceeds quicker than we expect. E4) Blackberry Creek Nature Preserve 72-720-60-00-6067 a. Blackberry Creek Nature Preserve was part of a land match from the OSLAD Grant program. The City is obligated to do some small development features, such as creating a mowed path, interpretive signage and possibly a small parking lot adjacent to well #8. E5) Windett Ridge Park 72-720-60-00-6069 a. Per the revenue line-item above, the City will be due $50,000 in a lump sum park land cash fee from the Windett Ridge developer in FY 18. We would expect to begin planning that park over the winter and would look to construct the tot lot in summer 2018. 41 Parks and Recreation Fund R1) Special Events 79-000-44-00-4402 a. This line-item decreased from the FY 17 projected amount because the City will not be coordinating the alcohol purchases for the Summer Solstice Festival in FY 18. The event organizer now has its own liquor license for the Law Office in town, which permits them to get their own special event liquor license for the event. This change has no net impact on the budget, as the City has been reimbursed for the direct cost of the alcohol only in previous years. R2) Child Development 79-000-44-00-4403 a. Child development and preschool classes’ enrollment is increasing, causing us to increase our revenue projections. R3) Rental Income 79-000-48-00-4820 a. This line-item includes rental revenue from the leased buildings on Hydraulic in Riverfront Park, and the cell tower lease at Wheaton Woods Park. R4) Park Rentals 79-000-48-00-4825 a. The revenue generated by this line item is primarily from baseball and soccer field rentals for tournaments, daily field usage and individual park rentals. R5) Hometown Days 79-000-48-00-4843 a. In FY 17, Hometown Days exceeded the budgeted $8,000 profit amount by $13,000, with a total profit of $21,000. In addition to the financial success, we continue to collaborate with community groups and businesses to provide a well rounded festival that entertains all interests including the Friday Night Christian Bands sponsored by Cross Lutheran, Book It 5k hosted by the Yorkville Public Library, the Jr. Women’s Craft Show, and several other community organizations and businesses that volunteered their time to make the festival a successful community event. E1) Program Supplies 79-795-56-00-5606 a. This line-item is decreasing from FY 17 levels due to the Summer Solstice Festival liquor license change, as described in the revenue line-item above. Countryside TIF Fund R1) Property Taxes 87-000-40-00-4000 a. In FY 17, the movie theater paid its second full year of property taxes and Lighthouse Academy paid its first full year of property taxes. Together, these two large revenues were greater than the debt service payments in the fund for the second year in a row. It appears the fund will yield a modest surplus, which will pay down the long-term debt in the fund, at least through FY 26. 42 Downtown TIF Fund E1) Legal Services 88-880-54-00-5466 a. This line item represents any legal services used by the City in relation to TIF projects or incentive agreements. E2) TIF Incentive Payout 88-880-54-00-5425 a. Based on historical payouts, we’ve set the FY 18 figure at $20,000. This could change dramatically if the TIF improves. Currently, only Imperial Investments is receiving incentive payouts. E3) Project Costs 88-880-60-00-6000 a. This line-item is for minor City-initiated projects within the TIF districts. We have a limited amount of money for wayfinding signage and a consultant cost for an overlay district. E4) Property Acquisition 88-880-60-00-6011 a. This line-item covers the potential property acquisition of a building in the downtown. We would expect the agreement to come in front of the City Council towards the end of FY 17 and the remaining purchase of the building to be funded with a short-term loan or purchase installment contract with the developer between FY 18 and FY 21. E5) Route 47 Expansion 88-880-60-00-6079 a. This line-item represents various improvements within the TIF district associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments to be made over a 10 year period. By April 2017 the City will have made 55 of its 120 payments. Cash Flow – Surplus (Deficit) This section of the budget shows the surpluses and deficits for every fund in the entire budget, and can be used to see the City’s “overall budget” performance. The total at the bottom of the column for each fiscal year is the basis for whether the City’s overall budget is running a surplus or deficit. As stated in the big picture narrative, we are recommending four years in a row of total budget deficit with a turn towards positive cash flow in FY 22. In reality, if our conservative budget estimates hold up this positive cash flow should be observed sooner. In all years, deficits in the general fund and large capital projects in the city-wide capital fund, water fund, and sewer fund are the main driver of the projected deficits. As we stated earlier in this memo, these amounts are highly speculative and variable. Cash Flow – Fund Balance This section of the budget is directly related to the “Cash Flow – Surplus (Deficit)” section above. Fund balance, by definition, is the accumulated surplus of the City since its 43 founding, and therefore these amounts represent the approximate amount of projected cash the City should expect to have on hand at the end of each fiscal year. As we discussed in the big picture narrative, we expect fund balance in the general fund to stay above 30% in FY 18, and right around 30% in FY 19. The water fund is highly variable throughout the five-year budget proposal due to the timing of large capital projects, but should be on solid final footing throughout the five year period. The sewer fund runs deficits for FY 18 and FY 19 but then returns to a solid fund balance in FY 20 with the continuation of an inflationary increase on the sewer rates. The total at the bottom of each column represents the City’s overall aggregate fund balance. As we stated above and in last year’s budget narrative, $3 million is the threshold for severe fiscal problems. Last year, we projected to hit that mark in FY 20 and that has been pushed off throughout this entire five-year budget proposal. Allocated Items – Aggregated This section carries forward from last year, and contains aggregate costs from all departments, including liability insurance, employee health, dental and vision insurance, property taxes, non-abated property taxes, building permit revenue, employee salaries, other capital projects in excess of $500,000, etc. 44 Other Inter- Licenses & Fines & Charges Investment Reimb- Miscel- Land Financing FundFUND Taxes governmental Permits Forfeits for Services Earnings ursements laneous Cash Sources TotalGeneral Fund10,899,060 2,379,022 253,000 140,225 1,365,564 15,000 55,000 23,750 - 7,000 15,137,621 Special Revenue FundsMotor Fuel Tax- 492,616 - - - 1,500 - - - - 494,116 Parks and Recreation- - - - 395,000 350 - 196,000 - 1,308,583 1,899,933 Land Cash- - - - - - - - 88,000 2,500 90,500 Countryside TIF225,000 - - - - - - - - - 225,000 Downtown TIF70,000 - - - - - - - - - 70,000 Fox Hill SSA9,365 - - - - - - - - - 9,365 Sunflower SSA13,480 - - - - - - - - - 13,480 Debt Service Fund- - 5,000 - - - - - - 315,225 320,225 Capital Project FundsVehicle & Equipment- - 73,500 7,700 246,565 80 - 2,000 - - 329,845 City-Wide Capital- 200,224 73,000 - 700,000 1,000 472,617 - - 1,258,924 2,705,765 Enterprise FundsWater- - - - 4,088,800 5,000 - 58,582 - 145,385 4,297,767 Sewer- - - - 1,266,026 1,250 200,000 - - 1,137,166 2,604,442 Library FundsLibrary Operations645,867 22,450 - 8,000 10,000 800 - 5,500 - 27,236 719,853 Library Debt Service757,396 - - - - - - - - 3,000 760,396 Library Capital- - 35,000 - - 10 - - - - 35,010 TOTAL REVENUES12,620,168 3,094,312 439,500 155,925 8,071,955 24,990 727,617 285,832 88,000 4,205,019 29,713,318 United City of YorkvilleRevenues by CategoryFiscal Year 201845 Other Contractual Capital Developer Debt Financing FundFUND Salaries Benefits Services Supplies Outlay Commitments Service Uses TotalGeneral Fund4,618,075 3,086,500 4,709,727 274,353 - - - 2,948,210 15,636,865 Special Revenue FundsMotor Fuel Tax- - 124,350 208,000 423,787 - - - 756,137 Parks and Recreation903,518 453,922 274,220 345,651 - - - - 1,977,311 Land Cash- - - - 362,355 - - - 362,355 Countryside TIF- - 13,841 - - - 149,675 - 163,516 Downtown TIF- - 65,659 - 137,420 - 228,000 - 431,079 Fox Hill SSA- - 23,000 - - - - - 23,000 Sunflower SSA- - 29,735 - - - - - 29,735 Debt Service Fund- - 475 - - - 319,750 - 320,225 Capital Project FundsVehicle & Equipment- - 9,750 2,000 515,141 - 73,034 - 599,925 City-Wide Capital- - 161,675 35,000 2,940,753 - 403,588 78,510 3,619,526 Enterprise FundsWater430,549 266,965 886,366 323,013 807,937 - 1,344,749 1,098,924 5,158,503 Sewer223,555 115,847 152,882 54,908 472,435 34,888 1,877,110 73,875 3,005,500 Library FundsLibrary Operations473,828 182,877 141,880 31,000 - - - 3,000 832,585 Library Debt Service- - - - - - 760,396 760,396 Library Capital- - 3,500 31,500 - - - - 35,000 TOTAL EXPENDITURES 6,649,525 4,106,111 6,597,060 1,305,425 5,659,828 34,888 5,156,302 4,202,519 33,711,658 Fiscal Year 2018United City of YorkvilleExpenditures by Category46 FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected General Fund 4,826,059 5,691,706 5,360,499 5,891,822 5,392,578 4,833,578 4,268,256 3,749,925 3,087,705 Special Revenue Funds Motor Fuel Tax 920,282 883,223 484,079 700,892 438,871 284,138 128,989 15,479 - Parks and Recreation 557,536 500,762 269,255 373,975 296,597 306,460 312,590 321,919 331,764 Land Cash 117,430 212,318 220,320 328,581 56,726 27,372 433,372 439,372 445,372 Countryside TIF (604,820) (549,946) (520,551) (496,345) (434,861) (373,060) (371,746) (368,898) (366,050) Downtown TIF 239,096 253,703 (154,775) (320,274) (681,353) (910,432) (1,132,511) (1,342,590) (1,345,669) Fox Hill SSA 15,462 (3,780) (9,900) (7,850) (21,485) (17,147) (12,809) (9,671) (6,533) Sunflower SSA (20,108) (31,175) (36,499) (18,844) (35,099) (30,277) (25,455) (22,073) (18,691) Debt Service Fund 7,842 - - - - - - - - Capital Project Funds Vehicle & Equipment 105,577 1,841 - 270,080 - 331 662 993 1,325 City-Wide Capital 4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) - Enterprise Funds * Water 1,099,988 5,196,289 2,434,477 3,146,306 2,285,570 2,350,902 1,299,247 1,202,208 1,683,865 Sewer 1,829,603 1,570,874 977,023 1,314,830 913,772 390,626 522,060 789,634 1,064,587 Library Funds Library Operations 466,683 499,355 435,726 480,569 367,837 260,091 156,977 58,095 (37,001) Library Debt Service - - - - - - - - - Library Capital 12,714 14,087 28,944 23,989 23,999 23,999 23,999 23,999 23,999 Totals 14,258,050 17,243,165 10,137,807 12,746,233 8,747,893 7,146,581 5,535,419 4,836,786 4,864,673 *Fund Balance Equivalent United City of Yorkville Fund Balance History Fiscal Years 2015 - 2022 47 FY 2017FY 2015 FY 2016AdoptedFY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022FUNDActual Actual Budget Projected Proposed Projected Projected Projected ProjectedGeneral Fund14,150,910 14,529,786 14,516,822 14,993,523 15,137,621 15,593,080 15,939,985 16,290,299 16,651,490 Special Revenue FundsMotor Fuel Tax852,055 600,899 512,577 512,206 494,116 508,400 507,900 507,400 506,900 Parks and Recreation1,816,275 1,718,263 1,654,988 1,758,329 1,899,933 2,052,927 2,090,063 2,155,453 2,221,608 Land Cash172,873 125,532 489,000 207,875 90,500 408,000 456,000 6,000 6,000 Countryside TIF9,295 1,741,077 200,000 215,360 225,000 225,000 225,000 225,000 225,000 Downtown TIF60,215 69,107 70,050 67,307 70,000 75,000 75,000 80,000 80,000 Fox Hill SSA8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338 Sunflower SSA17,417 18,609 20,392 20,456 13,480 27,022 27,022 27,022 27,022 Debt Service Fund2,705,298 306,387 320,675 320,625 320,225 324,725 324,025 323,225 323,225 Capital Project FundsVehicle & Equipment471,009 528,026 314,883 608,703 329,845 185,115 185,115 185,115 185,116 City-Wide Capital6,541,621 1,588,515 1,823,662 1,660,104 2,705,765 1,121,378 1,031,341 843,000 843,000 Enterprise FundsWater4,068,790 8,061,730 3,794,908 10,397,037 4,297,767 4,332,510 4,528,804 4,690,614 4,862,953 Sewer2,442,221 2,526,917 2,534,994 2,603,027 2,604,442 2,627,629 2,655,234 2,687,159 2,716,093 Library FundsLibrary Operations719,485 697,880 731,887 697,087 719,853 734,344 749,189 764,397 779,980 Library Debt Service731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Library Capital25,349 36,118 20,010 50,010 35,010 35,010 35,010 35,010 35,010 TOTAL REVENUES 34,792,670 33,305,764 27,764,692 34,871,683 29,713,318 29,059,579 29,644,039 29,664,120 30,307,823 United City of YorkvilleRevenue Budget Summary - All FundsFiscal Years 2015 - 202248 FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected General Fund 13,185,437 13,664,138 14,967,654 14,793,407 15,636,865 16,152,080 16,505,307 16,808,630 17,313,710 Special Revenue Funds Motor Fuel Tax 962,228 637,955 740,580 694,537 756,137 663,133 663,049 620,910 522,379 Parks and Recreation 1,805,222 1,775,036 1,796,995 1,885,116 1,977,311 2,043,064 2,083,933 2,146,124 2,211,763 Land Cash 243,428 30,644 453,855 91,612 362,355 437,354 50,000 - - Countryside TIF 80,030 1,686,204 162,759 161,759 163,516 163,199 223,686 222,152 222,152 Downtown TIF 52,651 54,498 478,530 641,284 431,079 304,079 297,079 290,079 83,079 Fox Hill SSA 4,208 26,314 11,333 11,333 23,000 13,000 13,000 14,200 14,200 Sunflower SSA 40,098 29,676 17,534 8,125 29,735 22,200 22,200 23,640 23,640 Debt Service Fund 2,702,774 314,229 320,675 320,625 320,225 324,725 324,025 323,225 323,225 Capital Project Funds Vehicle & Equipment 513,177 631,762 347,617 340,464 599,925 184,784 184,784 184,784 184,784 City-Wide Capital 2,533,469 3,269,314 3,796,671 3,605,510 3,619,526 1,266,119 1,099,553 796,394 821,394 Enterprise Funds Water 4,319,725 3,965,434 6,631,429 12,447,020 5,158,503 4,267,178 5,580,459 4,787,653 4,381,296 Sewer 3,491,786 2,785,644 2,965,298 2,859,071 3,005,500 3,150,775 2,523,800 2,419,585 2,441,140 Library Fund Library Operations 723,876 665,207 756,943 715,873 832,585 842,090 852,303 863,279 875,076 Library Debt Service 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Library Capital 39,505 34,026 11,895 40,108 35,000 35,010 35,010 35,010 35,010 TOTAL EXPENDITURES 31,428,935 30,319,927 34,212,539 39,368,615 33,711,658 30,660,891 31,255,201 30,362,753 30,279,936 United City of Yorkville Expenditure Budget Summary - All Funds Fiscal Years 2015 - 2022 49 Beginning Budgeted Budgeted Surplus Ending FUND Fund Balance Revenues Expenditures (Deficit)Fund Balance General Fund 5,891,822 15,137,621 15,636,865 (499,244) 5,392,578 Special Revenue Funds Motor Fuel Tax 700,892 494,116 756,137 (262,021) 438,871 Parks and Recreation 373,975 1,899,933 1,977,311 (77,378) 296,597 Land Cash 328,581 90,500 362,355 (271,855) 56,726 Countryside TIF (496,345) 225,000 163,516 61,484 (434,861) Downtown TIF (320,274) 70,000 431,079 (361,079) (681,353) Fox Hill SSA (7,850) 9,365 23,000 (13,635) (21,485) Sunflower SSA (18,844) 13,480 29,735 (16,255) (35,099) Debt Service Fund - 320,225 320,225 - - Capital Project Funds Vehicle & Equipment 270,080 329,845 599,925 (270,080) - City-Wide Capital 1,058,502 2,705,765 3,619,526 (913,761) 144,741 Enterprise Funds * Water 3,146,306 4,297,767 5,158,503 (860,736) 2,285,570 Sewer 1,314,830 2,604,442 3,005,500 (401,058) 913,772 Library Funds Library Operations 480,569 719,853 832,585 (112,732) 367,837 Library Debt Service - 760,396 760,396 - - Library Capital 23,989 35,010 35,000 10 23,999 Totals 12,746,233 29,713,318 33,711,658 (3,998,340) 8,747,893 *Fund Balance Equivalent United City of Yorkville Fiscal Year 2018 Budget Fund Balance Summary 50 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes10,052,792 10,330,920 10,384,836 10,716,006 10,899,060 11,159,364 11,425,477 11,697,564 11,975,793 Intergovernmental2,295,134 2,311,978 2,313,586 2,267,237 2,379,022 2,543,764 2,592,361 2,636,830 2,682,189 Licenses & Permits173,126 213,451 178,000 308,000 253,000 253,000 253,000 253,000 253,000 Fines & Forfeits137,252 123,639 130,225 140,260 140,225 140,225 140,225 140,225 140,225 Charges for Service1,290,493 1,401,384 1,423,175 1,453,453 1,365,564 1,399,977 1,435,422 1,471,930 1,509,533 Investment Earnings8,909 6,394 5,000 20,000 15,000 11,000 7,750 5,000 5,000 Reimbursements168,182 113,024 55,000 54,817 55,000 55,000 55,000 55,000 55,000 Miscellaneous22,813 21,919 24,000 23,750 23,750 23,750 23,750 23,750 23,750 Other Financing Sources2,209 7,077 3,000 10,000 7,000 7,000 7,000 7,000 7,000 Total Revenue14,150,910 14,529,786 14,516,822 14,993,523 15,137,621 15,593,080 15,939,985 16,290,299 16,651,490 GENERAL FUND (01)The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. ExpendituresSalaries 3,721,840 3,958,489 4,362,017 4,305,338 4,618,075 4,708,781 4,839,765 4,974,681 5,113,643 Benefits 2,334,546 2,447,779 2,798,284 2,700,543 3,086,500 3,273,590 3,473,378 3,684,000 3,906,072 Contractual Services4,387,516 4,593,459 4,904,133 4,815,355 4,709,727 4,615,244 4,681,864 4,749,859 4,817,400 Supplies254,650 216,288 271,761 232,201 274,353 267,193 274,628 282,566 291,041 Other Financing Uses2,486,885 2,448,123 2,631,459 2,739,970 2,948,210 3,287,272 3,235,672 3,117,524 3,185,554 Total Expenditures13,185,437 13,664,138 14,967,654 14,793,407 15,636,865 16,152,080 16,505,307 16,808,630 17,313,710 Surplus (Deficit)965,473 865,648 (450,832) 200,116 (499,244) (559,000) (565,322) (518,331) (662,220) Ending Fund Balance4,826,059 5,691,706 5,360,499 5,891,822 5,392,578 4,833,578 4,268,256 3,749,925 3,087,705 36.60% 41.65% 35.81% 39.83% 34.49% 29.93% 25.86% 22.31% 17.83%$0 $2,000 $4,000 $6,000 $8,000 ThousandsFund Balance$0 $2,000 $4,000 $6,000 $8,000 ThousandsFund Balance51 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected Projected 01-000-40-00-4000 PROPERTY TAXES - CORPORATE LEVY 2,277,087 2,278,321 2,219,203 2,206,925 2,124,299 2,166,785 2,210,121 2,254,323 2,299,409 01-000-40-00-4010 PROPERTY TAXES - POLICE PENSION 624,168 703,105 825,413 817,490 966,211 1,016,211 1,066,211 1,116,211 1,166,211 01-000-40-00-4030 MUNICIPAL SALES TAX 2,704,651 2,778,116 2,800,920 2,925,000 3,012,750 3,103,133 3,196,227 3,292,114 3,390,877 01-000-40-00-4035 NON-HOME RULE SALES TAX 2,078,061 2,126,851 2,157,300 2,265,000 2,332,950 2,402,939 2,475,027 2,549,278 2,625,756 01-000-40-00-4040 ELECTRIC UTILITY TAX 635,478 689,084 625,000 700,000 675,000 675,000 675,000 675,000 675,000 01-000-40-00-4041 NATURAL GAS UTILITY TAX 277,969 207,551 265,000 260,000 240,000 240,000 240,000 240,000 240,000 01-000-40-00-4043 EXCISE TAX 418,509 393,680 390,000 360,000 361,000 361,000 361,000 361,000 361,000 01-000-40-00-4044 TELEPHONE UTILITY TAX 10,222 8,499 8,000 8,334 8,300 8,300 8,300 8,300 8,300 01-000-40-00-4045 CABLE FRANCHISE FEES 258,118 286,944 270,000 285,000 285,000 285,000 285,000 285,000 285,000 01-000-40-00-4050 HOTEL TAX 72,708 80,422 76,000 85,000 85,000 85,000 85,000 85,000 85,000 01-000-40-00-4055 VIDEO GAMING TAX 50,855 74,734 65,000 90,000 90,000 90,000 90,000 90,000 90,000 01-000-40-00-4060 AMUSEMENT TAX 172,461 201,216 180,000 200,000 200,000 200,000 200,000 200,000 200,000 01-000-40-00-4065 ADMISSIONS TAX 104,066 121,799 120,000 122,007 120,000 120,000 120,000 120,000 120,000 01-000-40-00-4070 BUSINESS DISTRICT TAX - KENDALL MRKT 336,830 350,589 357,000 365,000 372,300 379,746 387,341 395,088 402,990 01-000-40-00-4071 BUSINESS DISTRICT TAX - DOWNTOWN 11,192 6,879 4,000 4,000 4,000 4,000 4,000 4,000 4,000 01-000-40-00-4072 BUSINESS DISTRICT TAX - COUNTRYSIDE 9,054 11,431 11,000 11,000 11,000 11,000 11,000 11,000 11,000 01-000-40-00-4075 AUTO RENTAL TAX 11,363 11,699 11,000 11,250 11,250 11,250 11,250 11,250 11,250 01-000-41-00-4100 STATE INCOME TAX 1,735,422 1,715,155 1,725,942 1,644,721 1,739,021 1,873,201 1,908,065 1,943,626 1,979,899 01-000-41-00-4105 LOCAL USE TAX 341,880 390,605 397,644 409,488 436,101 466,663 475,396 484,304 493,390 01-000-41-00-4110 ROAD & BRIDGE TAX 171,756 148,223 150,000 145,522 150,000 150,000 155,000 155,000 155,000 01-000-41-00-4120 PERSONAL PROPERTY TAX 17,450 16,065 17,000 17,000 17,000 17,000 17,000 17,000 17,000 01-000-41-00-4160 FEDERAL GRANTS 10,341 17,726 10,000 15,000 15,000 15,000 15,000 15,000 15,000 01-000-41-00-4168 17,290 21,342 12,000 31,606 21,000 21,000 21,000 21,000 21,000 01-000-41-00-4170 STATE GRANTS - 2,000 - 3,000 - - - - - 01-000-41-00-4182 MISC INTERGOVERNMENTAL 995 862 1,000 900 900 900 900 900 900 01-000-42-00-4200 LIQUOR LICENSES 46,887 46,442 45,000 45,000 50,000 50,000 50,000 50,000 50,000 01-000-42-00-4205 OTHER LICENSES & PERMITS 2,537 3,902 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-000-42-00-4210 BUILDING PERMITS 123,702 163,107 130,000 260,000 200,000 200,000 200,000 200,000 200,000 01-000-43-00-4310 CIRCUIT COURT FINES 49,859 43,063 45,000 45,000 45,000 45,000 45,000 45,000 45,000 01-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 31,507 24,406 30,000 30,000 30,000 30,000 30,000 30,000 30,000 01-000-43-00-4323 OFFENDER REGISTRATION FEES 230 220 225 260 225 225 225 225 225 01-000-43-00-4325 POLICE TOWS 55,656 55,950 55,000 65,000 65,000 65,000 65,000 65,000 65,000 01-000-44-00-4400 GARBAGE SURCHARGE 1,117,947 1,218,991 1,251,675 1,276,653 1,000,000 1,030,000 1,060,900 1,092,727 1,125,509 01-000-44-00-4405 COLLECTION FEES - YBSD 151,241 153,292 150,000 153,000 154,000 154,000 154,000 154,000 154,000 01-000-44-00-4407 LATE PENALTIES - GARBAGE 21,305 22,972 21,000 23,000 23,000 23,000 23,000 23,000 23,000 01-000-44-00-4415 ADMINISTRATIVE CHARGEBACK - - - - 188,064 192,477 197,022 201,703 206,524 GENERAL FUND - 01 Description STATE GRANTS - TRAFFIC SIGNAL MAINTENANCE 52 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-000-44-00-4474 POLICE SPECIAL DETAIL - 6,129 500 800 500 500 500 500 500 01-000-45-00-4500 5,458 6,394 5,000 20,000 15,000 11,000 7,750 5,000 5,000 01-000-45-00-4550 3,451 - - - - - - - - 01-000-46-00-4601 REIMB - LEGAL EXPENSES 6,099 1,521 - - - - - - - 01-000-46-00-4604 REIMB - ENGINEERING EXPENSES 81,686 15,196 25,000 10,000 25,000 25,000 25,000 25,000 25,000 01-000-46-00-4680 REIMB - LIABILITY INSURANCE 4,280 32,294 5,000 7,820 5,000 5,000 5,000 5,000 5,000 01-000-46-00-4681 REIMB - WORKERS COMP (224) - - - - - - - - 01-000-46-00-4685 REIMB - CABLE CONSORTIUM 69,693 21,030 20,000 21,997 20,000 20,000 20,000 20,000 20,000 01-000-46-00-4690 REIMB - MISCELLANEOUS 6,648 42,983 5,000 15,000 5,000 5,000 5,000 5,000 5,000 01-000-48-00-4820 RENTAL INCOME 6,715 6,905 7,000 6,750 6,750 6,750 6,750 6,750 6,750 01-000-48-00-4845 DONATIONS 900 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 01-000-48-00-4850 MISCELLANEOUS INCOME 15,198 15,014 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-000-49-00-4916 TRANSFER FROM CW MUNICIPAL BUILDING 2,209 7,077 3,000 10,000 7,000 7,000 7,000 7,000 7,000 Revenue 14,150,910 14,529,786 14,516,822 14,993,523 15,137,621 15,593,080 15,939,985 16,290,299 16,651,490 INVESTMENT EARNINGS GAIN ON INVESTMENT 53 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries364,718 388,629 455,839 475,250 525,478 529,007 542,942 557,295 572,079 Benefits242,710 150,348 165,333 168,619 206,137 219,132 234,034 250,037 267,171 Contractual Services103,295 115,668 158,921 139,679 126,860 125,878 116,957 118,100 119,312 Supplies7,198 10,624 10,850 10,000 10,000 10,000 10,000 10,000 10,000 Total Administration717,921 665,269 790,943 793,548 868,475 884,017 903,933 935,432 968,562 ADMINISTRATION DEPARTMENTThe Administration Department includes both elected official and management expenditures. The executive and legislative branches consist of the Mayor and an eight member City Council. The city administrator is hired by the Mayor with the consent of the City Council. City staff report to the city administrator. It is the role of the city administrator to direct staff inthe daily administration of City services. $0 $200 $400 $600 $800 $1,000 $1,200 Thousands54 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Administration 01-110-50-00-5001 SALARIES - MAYOR 9,570 9,735 11,000 10,250 11,000 11,000 11,000 11,000 11,000 01-110-50-00-5002 SALARIES - LIQUOR COMM 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 01-110-50-00-5003 SALARIES - CITY CLERK 6,905 6,935 11,000 9,000 9,000 - - - - 01-110-50-00-5004 SALARIES - CITY TREASURER 968 1,000 6,500 1,000 1,000 - - - - 01-110-50-00-5005 SALARIES - ALDERMAN 47,960 48,690 52,000 52,000 52,000 52,000 52,000 52,000 52,000 01-110-50-00-5010 SALARIES - ADMINISTRATION 294,157 317,586 366,039 396,000 450,978 464,507 478,442 492,795 507,579 01-110-50-00-5015 PART-TIME SALARIES 4,158 3,683 7,800 5,750 - - - - - 01-110-50-00-5020 OVERTIME - - 500 250 500 500 500 500 500 01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 37,723 36,387 37,405 43,200 49,506 52,081 55,797 59,787 64,018 01-110-52-00-5214 FICA CONTRIBUTION 24,296 25,422 28,931 32,000 36,665 37,765 38,898 40,065 41,267 01-110-52-00-5216 GROUP HEALTH INSURANCE 85,215 81,297 91,653 86,000 111,978 120,936 130,611 141,060 152,345 01-110-52-00-5222 GROUP LIFE INSURANCE 443 491 445 547 557 563 569 575 581 01-110-52-00-5223 DENTAL INSURANCE 5,387 5,516 6,178 6,091 6,612 6,943 7,290 7,655 8,038 01-110-52-00-5224 VISION INSURANCE 576 721 721 771 819 844 869 895 922 01-110-52-00-5235 82,691 489 - - - - - - - 01-110-52-00-5236 633 4 - 10 - - - - - 01-110-52-00-5237 5,205 (40) - - - - - - - 01-110-52-00-5238 541 61 - - - - - - - 01-110-54-00-5410 TUITION REIMBURSEMENT - 3,216 15,000 8,040 12,000 10,000 - - - 01-110-54-00-5412 TRAINING & CONFERENCES 10,636 5,440 12,000 12,000 12,000 12,000 12,000 12,000 12,000 01-110-54-00-5415 TRAVEL & LODGING 3,356 8,241 9,000 9,000 9,000 9,000 9,000 9,000 9,000 01-110-54-00-5426 PUBLISHING & ADVERTISING 740 1,262 1,000 5,400 5,000 5,000 5,000 5,000 5,000 01-110-54-00-5430 PRINTING & DUPLICATING 4,094 2,890 5,500 2,750 4,000 4,000 4,000 4,000 4,000 01-110-54-00-5440 TELECOMMUNICATIONS 13,097 13,620 16,000 16,000 16,000 16,000 16,000 16,000 16,000 01-110-54-00-5448 FILING FEES 70 49 500 250 500 500 500 500 500 01-110-54-00-5451 CODIFICATION 3,003 12,002 5,000 5,000 5,000 5,000 5,000 5,000 5,000 01-110-54-00-5452 POSTAGE & SHIPPING 2,932 2,418 4,000 2,500 3,500 3,500 3,500 3,500 3,500 01-110-54-00-5460 DUES & SUBSCRIPTIONS 15,981 15,869 17,000 16,000 17,000 17,000 17,000 17,000 17,000 01-110-54-00-5462 PROFESSIONAL SERVICES 9,112 18,739 29,600 29,600 11,000 11,000 11,000 11,000 11,000 01-110-54-00-5480 UTILITIES 23,131 14,862 24,421 16,000 16,960 17,978 19,057 20,200 21,412 01-110-54-00-5485 RENTAL & LEASE PURCHASE 2,347 2,224 2,400 2,103 2,400 2,400 2,400 2,400 2,400 01-110-54-00-5488 OFFICE CLEANING 14,796 14,836 17,500 15,036 12,500 12,500 12,500 12,500 12,500 01-110-56-00-5610 OFFICE SUPPLIES 7,120 10,574 10,000 10,000 10,000 10,000 10,000 10,000 10,000 01-110-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 78 50 850 - - - - - - 717,921 665,269 790,943 793,548 868,475 884,017 903,933 935,432 968,562 ELECTED OFFICIAL - GROUP LIFE INSURANCE ELECTED OFFICIAL - DENTAL INSURANCE ELECTED OFFICIAL - VISION INSURANCE ELECTED OFFICIAL - GROUP HEALTH INSURANCE 55 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries206,925 218,467 233,718 236,000 252,079 259,641 267,430 275,453 283,717 Benefits72,251 75,570 83,961 79,941 115,958 123,414 131,817 140,839 150,497 Contractual Services73,736 79,872 92,700 87,825 95,420 96,380 97,340 98,300 99,260 Supplies2,691 2,650 3,450 3,050 2,700 2,700 2,700 2,700 2,700 Total Finance355,603 376,559 413,829 406,816 466,157 482,135 499,287 517,292 536,174 FINANCE DEPARTMENTThe Finance Department is responsible for the accounting, internal controls, external reporting and auditing of all financial transactions. The Finance Department is in charge of preparing for the annual audit, utility billing, receivables, payables, treasury management and payroll and works with administration in the preparation of the annual budget. Personnel are budgeted in the General and Water Funds.$0 $100 $200 $300 $400 $500 $600 Thousands56 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Finance 01-120-50-00-5010 SALARIES & WAGES 206,925 218,467 233,718 236,000 252,079 259,641 267,430 275,453 283,717 01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTION 23,900 24,017 25,242 26,000 27,519 29,080 31,156 33,385 35,748 01-120-52-00-5214 FICA CONTRIBUTION 15,790 16,643 17,694 17,900 18,884 19,451 20,035 20,636 21,255 01-120-52-00-5216 GROUP HEALTH INSURANCE 26,965 28,500 34,003 29,394 62,533 67,536 72,939 78,774 85,076 01-120-52-00-5222 GROUP LIFE INSURANCE 332 368 334 335 334 337 340 343 346 01-120-52-00-5223 DENTAL INSURANCE 4,778 5,385 6,031 5,655 6,031 6,333 6,650 6,983 7,332 01-120-52-00-5224 VISION INSURANCE 486 657 657 657 657 677 697 718 740 01-120-54-00-5412 TRAINING & CONFERENCES 3,392 3,167 3,000 3,250 3,500 3,500 3,500 3,500 3,500 01-120-54-00-5414 AUDITING SERVICES 32,000 33,000 37,400 34,000 35,420 36,380 37,340 38,300 39,260 01-120-54-00-5415 TRAVEL & LODGING 146 274 1,500 350 1,500 1,500 1,500 1,500 1,500 01-120-54-00-5430 PRINTING & DUPLICATING 1,365 2,853 5,000 3,000 4,000 4,000 4,000 4,000 4,000 01-120-54-00-5440 TELECOMMUNICATIONS 1,061 1,153 1,200 1,200 1,200 1,200 1,200 1,200 1,200 01-120-54-00-5452 POSTAGE & SHIPPING 1,141 1,104 1,300 1,200 1,300 1,300 1,300 1,300 1,300 01-120-54-00-5460 DUES & SUBSCRIPTIONS 545 528 800 800 1,000 1,000 1,000 1,000 1,000 01-120-54-00-5462 PROFESSIONAL SERVICES 31,984 35,714 40,000 42,000 45,000 45,000 45,000 45,000 45,000 01-120-54-00-5485 RENTAL & LEASE PURCHASE 2,102 2,079 2,500 2,025 2,500 2,500 2,500 2,500 2,500 01-120-56-00-5610 OFFICE SUPPLIES 2,633 2,650 2,700 2,700 2,700 2,700 2,700 2,700 2,700 01-120-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 58 - 750 350 - - - - - 355,603 376,559 413,829 406,816 466,157 482,135 499,287 517,292 536,174 57 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries2,511,201 2,659,975 2,896,541 2,851,000 2,974,162 3,057,297 3,142,925 3,231,124 3,321,967 Benefits1,411,567 1,565,443 1,833,415 1,762,220 2,001,658 2,120,884 2,245,450 2,375,537 2,511,552 Contractual Services237,729 349,348 411,379 332,857 447,697 286,463 278,650 289,650 278,650 Supplies154,654 98,647 148,450 118,200 134,700 139,194 144,003 149,148 154,653 Total Police 4,315,151 4,673,413 5,289,785 5,064,277 5,558,217 5,603,838 5,811,028 6,045,459 6,266,822 POLICE DEPARTMENTThe mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems and enhance thequality of life in our City.$0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 Thousands58 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Police 01-210-50-00-5008 SALARIES - POLICE OFFICERS 1,478,093 1,585,447 1,720,357 1,580,000 1,660,659 1,710,479 1,761,793 1,814,647 1,869,086 01-210-50-00-5011 SALARIES - POLICE CHIEF & DEPUTIES 322,269 341,359 358,109 352,000 370,238 381,345 392,785 404,569 416,706 01-210-50-00-5012 SALARIES - SERGEANTS 433,191 447,154 475,680 590,000 593,259 611,057 629,389 648,271 667,719 01-210-50-00-5013 SALARIES - POLICE CLERKS 121,384 132,096 141,395 136,000 147,006 151,416 155,958 160,637 165,456 01-210-50-00-5014 SALARIES - CROSSING GUARD 21,429 22,945 20,000 22,000 22,000 22,000 22,000 22,000 22,000 01-210-50-00-5015 PART-TIME SALARIES 57,235 43,667 70,000 60,000 70,000 70,000 70,000 70,000 70,000 01-210-50-00-5020 OVERTIME 77,600 87,307 111,000 111,000 111,000 111,000 111,000 111,000 111,000 01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTION 13,778 14,283 15,271 15,000 16,048 16,959 18,169 19,469 20,847 01-210-52-00-5213 624,168 722,940 825,413 825,413 966,211 1,016,211 1,066,211 1,116,211 1,166,211 01-210-52-00-5214 FICA CONTRIBUTION 184,653 195,360 216,838 212,000 221,572 228,219 235,066 242,118 249,382 01-210-52-00-5216 GROUP HEALTH INSURANCE 541,667 576,302 709,489 650,000 734,805 793,589 857,076 925,642 999,693 01-210-52-00-5222 GROUP LIFE INSURANCE 3,338 3,817 3,541 3,707 3,514 3,549 3,584 3,620 3,656 01-210-52-00-5223 DENTAL INSURANCE 39,727 46,802 56,584 50,000 53,189 55,848 58,640 61,572 64,651 01-210-52-00-5224 VISION INSURANCE 4,236 5,939 6,279 6,100 6,319 6,509 6,704 6,905 7,112 01-210-54-00-5410 TUITION REIMBURSEMENT - 3,216 31,096 6,432 21,547 10,613 2,800 2,800 2,800 01-210-54-00-5411 POLICE COMMISSION 12,633 996 4,000 3,500 15,000 4,000 4,000 15,000 4,000 01-210-54-00-5412 TRAINING & CONFERENCE 11,184 7,879 18,000 16,000 21,000 21,000 21,000 21,000 21,000 01-210-54-00-5415 TRAVEL & LODGING 2,400 2,671 10,000 5,000 10,000 10,000 10,000 10,000 10,000 01-210-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 63,777 174,263 153,633 117,310 167,600 30,300 30,300 30,300 30,300 01-210-54-00-5426 PUBLISHING & ADVERTISING - - 200 395 200 200 200 200 200 01-210-54-00-5430 PRINTING & DUPLICATING 3,222 4,863 4,500 4,500 4,500 4,500 4,500 4,500 4,500 01-210-54-00-5440 TELECOMMUNICATIONS 25,663 29,512 36,500 36,500 36,500 36,500 36,500 36,500 36,500 01-210-54-00-5452 POSTAGE & SHIPPING 987 980 1,600 1,200 1,600 1,600 1,600 1,600 1,600 01-210-54-00-5460 DUES & SUBSCRIPTIONS 2,175 1,990 1,350 4,630 3,750 3,750 3,750 3,750 3,750 01-210-54-00-5462 PROFESSIONAL SERVICES 15,288 16,861 35,000 29,000 31,000 29,000 29,000 29,000 29,000 01-210-54-00-5466 LEGAL SERVICES - - 5,000 - 5,000 5,000 5,000 5,000 5,000 01-210-54-00-5467 ADJUDICATION SERVICES 17,215 16,684 20,000 20,000 20,000 20,000 20,000 20,000 20,000 01-210-54-00-5469 NEW WORLD & LIVE SCAN 13,269 16,921 17,500 12,490 19,500 19,500 19,500 19,500 19,500 01-210-54-00-5472 KENDALL CO JUVE PROBATION 2,609 2,894 4,000 3,240 4,000 4,000 4,000 4,000 4,000 01-210-54-00-5484 MDT - ALERTS FEE 6,660 6,660 7,000 6,660 7,000 7,000 7,000 7,000 7,000 01-210-54-00-5485 RENTAL & LEASE PURCHASE 6,344 5,903 7,000 6,000 7,000 7,000 7,000 7,000 7,000 01-210-54-00-5488 OFFICE CLEANING - - - - 12,500 12,500 12,500 12,500 12,500 01-210-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 54,303 57,055 55,000 60,000 60,000 60,000 60,000 60,000 60,000 01-210-56-00-5600 WEARING APPAREL 9,775 12,562 20,000 20,000 23,000 23,000 23,000 23,000 23,000 01-210-56-00-5610 OFFICE SUPPLIES 2,676 2,299 4,500 3,000 4,500 4,500 4,500 4,500 4,500 01-210-56-00-5620 OPERATING SUPPLIES 43,711 14,123 10,000 10,000 10,000 10,000 10,000 10,000 10,000 01-210-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 12,959 5,473 12,000 9,000 12,000 12,000 12,000 12,000 12,000 EMPLOYER CONTRIBUTION - POLICE PENSION 59 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-210-56-00-5640 REPAIR & MAINTENANCE 242 302 6,500 2,000 3,000 3,000 3,000 3,000 3,000 01-210-56-00-5650 COMMUNITY SERVICES - 300 3,000 2,000 2,000 2,000 2,000 2,000 2,000 01-210-56-00-5690 BALISTIC VESTS 3,035 5,281 4,200 4,200 6,000 6,000 6,000 6,000 6,000 01-210-56-00-5695 GASOLINE 65,888 58,009 80,250 60,000 64,200 68,694 73,503 78,648 84,153 01-210-56-00-5696 AMMUNITION 16,368 298 8,000 8,000 10,000 10,000 10,000 10,000 10,000 4,315,151 4,673,413 5,289,785 5,064,277 5,558,217 5,603,838 5,811,028 6,045,459 6,266,822 60 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries310,422 339,512 381,980 377,000 457,067 469,339 481,979 494,998 508,408 Benefits139,045 150,738 163,247 149,105 177,490 188,657 201,286 214,839 229,338 Contractual Services89,854 102,815 71,500 70,382 51,900 51,900 51,900 51,900 51,900 Supplies6,467 8,877 11,175 12,000 14,190 13,140 13,300 13,472 13,656 Total Community Development545,788 601,942 627,902 608,487 700,647 723,036 748,465 775,209 803,302 COMMUNITY DEVELOPMENT DEPARTMENTThe primary focus of the Community Development Department is to ensure that all existing and new construction is consistent with the overall development goals of the City which entails short and long-range planning, administration of zoning regulations, building permits issuance and code enforcement. The department also provides staff support to the City Council, Plan Commission, Zoning Board of Appeals and Park Board and assists in the review of all development plans proposed within the United City of Yorkville.yp$0 $200 $400 $600 $800 $1,000 Thousands61 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Community Development 01-220-50-00-5010 SALARIES & WAGES 292,601 321,278 333,980 332,000 409,067 421,339 433,979 446,998 460,408 01-220-50-00-5015 PART-TIME SALARIES 17,821 18,234 48,000 45,000 48,000 48,000 48,000 48,000 48,000 01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTION 33,222 34,748 36,070 36,070 44,657 47,190 50,559 54,176 58,011 01-220-52-00-5214 FICA CONTRIBUTION 22,825 24,811 28,597 28,597 34,320 35,350 36,411 37,503 38,628 01-220-52-00-5216 GROUP HEALTH INSURANCE 76,809 84,090 90,833 78,779 90,525 97,767 105,588 114,035 123,158 01-220-52-00-5222 GROUP LIFE INSURANCE 443 491 445 401 557 563 569 575 581 01-220-52-00-5223 DENTAL INSURANCE 5,205 5,866 6,570 4,671 6,612 6,943 7,290 7,655 8,038 01-220-52-00-5224 VISION INSURANCE 541 732 732 587 819 844 869 895 922 01-220-54-00-5412 TRAINING & CONFERENCES 2,666 3,789 6,500 6,500 6,800 6,800 6,800 6,800 6,800 01-220-54-00-5415 TRAVEL & LODGING 1,670 5,316 4,000 4,000 6,500 6,500 6,500 6,500 6,500 01-220-54-00-5426 PUBLISHING & ADVERTISING 218 2,450 1,000 3,750 2,500 2,500 2,500 2,500 2,500 01-220-54-00-5430 PRINTING & DUPLICATING 1,609 1,286 2,500 1,000 2,000 2,000 2,000 2,000 2,000 01-220-54-00-5440 TELECOMMUNICATIONS 2,533 3,011 3,000 3,500 3,500 3,500 3,500 3,500 3,500 01-220-54-00-5452 POSTAGE & SHIPPING 265 610 1,000 1,000 2,500 2,500 2,500 2,500 2,500 01-220-54-00-5459 INSPECTIONS 1,840 455 5,000 2,500 5,000 5,000 5,000 5,000 5,000 01-220-54-00-5460 DUES & SUBSCRIPTIONS 1,701 1,570 2,000 2,000 2,100 2,100 2,100 2,100 2,100 01-220-54-00-5462 PROFESSIONAL SERVICES 73,607 79,613 41,000 41,000 15,000 15,000 15,000 15,000 15,000 01-220-54-00-5466 LEGAL SERVICES 277 1,415 2,500 2,000 3,000 3,000 3,000 3,000 3,000 01-220-54-00-5485 RENTAL & LEASE PURCHASE 3,468 3,300 3,000 3,132 3,000 3,000 3,000 3,000 3,000 01-220-56-00-5610 OFFICE SUPPLIES 455 2,862 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-56-00-5620 OPERATING SUPPLIES 3,842 3,848 3,000 4,500 4,200 3,000 3,000 3,000 3,000 01-220-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 857 3,500 3,500 5,100 5,100 5,100 5,100 5,100 01-220-56-00-5645 BOOKS & PUBLICATIONS - 508 500 500 1,250 1,250 1,250 1,250 1,250 01-220-56-00-5695 GASOLINE 2,170 802 2,675 2,000 2,140 2,290 2,450 2,622 2,806 545,788 601,942 627,902 608,487 700,647 723,036 748,465 775,209 803,302 62 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries328,574 345,777 366,975 365,288 382,325 392,997 403,989 415,311 426,972 Benefits169,806 178,885 202,031 203,697 214,046 228,385 244,384 261,583 280,027 Contractual Services1,395,672 1,537,504 1,458,377 1,444,926 1,242,124 1,265,081 1,296,356 1,328,577 1,361,773 Supplies83,640 67,617 92,836 81,131 107,763 97,159 99,625 102,246 105,032 Total Public Works 1,977,692 2,129,783 2,120,219 2,095,042 1,946,258 1,983,622 2,044,354 2,107,717 2,173,804 PUBLIC WORKS DEPARTMENT - STREET OPERATIONS / HEALTH & SANITATIONThe Public Works Department is an integral part of the United City of Yorkville. We provide high quality drinking water, efficient disposal of sanitary waste and maintain a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville.$1,800 $1,850 $1,900 $1,950 $2,000 $2,050 $2,100 $2,150 $2,200 Thousands63 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Public Works - Street Operations 01-410-50-00-5010 SALARIES & WAGES 315,540 329,967 343,875 341,500 355,725 366,397 377,389 388,711 400,372 01-410-50-00-5015 PART-TIME SALARIES 3,456 7,709 8,100 8,788 11,600 11,600 11,600 11,600 11,600 01-410-50-00-5020 OVERTIME 9,578 8,101 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 36,867 36,546 38,759 38,759 40,471 42,716 45,713 48,930 52,337 01-410-52-00-5214 FICA CONTRIBUTION 24,184 25,567 27,245 27,245 28,250 29,098 29,971 30,870 31,796 01-410-52-00-5216 GROUP HEALTH INSURANCE 100,266 106,676 124,755 127,000 134,171 144,905 156,497 169,017 182,538 01-410-52-00-5222 GROUP LIFE INSURANCE 564 645 594 615 594 600 606 612 618 01-410-52-00-5223 DENTAL INSURANCE 7,186 8,406 9,611 9,011 9,461 9,934 10,431 10,953 11,501 01-410-52-00-5224 VISION INSURANCE 739 1,045 1,067 1,067 1,099 1,132 1,166 1,201 1,237 01-410-54-00-5412 TRAINING & CONFERENCES 1,236 6,514 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-410-54-00-5415 TRAVEL & LODGING 240 - 2,000 1,000 2,000 2,000 2,000 2,000 2,000 01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 125,000 194,379 45,000 48,224 75,965 68,565 68,565 68,565 68,566 01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 16,824 23,108 25,000 25,000 25,000 25,000 25,000 25,000 25,000 01-410-54-00-5440 TELECOMMUNICATIONS 2,073 2,449 3,000 2,750 3,000 3,000 3,000 3,000 3,000 01-410-54-00-5455 MOSQUITO CONTROL 6,865 7,002 7,352 7,142 7,142 7,499 7,874 8,268 8,681 01-410-54-00-5458 TREE & STUMP MAINTENANCE - 8,225 20,000 8,980 20,000 20,000 20,000 20,000 20,000 01-410-54-00-5462 PROFESSIONAL SERVICES 3,740 3,906 3,500 6,500 3,500 3,500 3,500 3,500 3,500 01-410-54-00-5482 STREET LIGHTING - 3,296 4,750 500 750 750 750 750 750 01-410-54-00-5485 RENTAL & LEASE PURCHASE 512 793 1,100 3,250 3,600 3,600 3,600 3,600 3,600 01-410-54-00-5488 OFFICE CLEANING - - - - 4,167 4,167 4,167 4,167 4,167 01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 57,838 48,132 50,000 40,000 55,000 55,000 55,000 55,000 55,000 01-410-56-00-5600 WEARING APPAREL 4,132 5,043 4,631 4,631 4,863 5,106 5,361 5,629 5,910 01-410-56-00-5620 OPERATING SUPPLIES 10,846 8,828 11,025 10,000 20,500 12,155 12,763 13,401 14,071 01-410-56-00-5626 HANGING BASKETS - - 2,000 - 2,000 2,000 2,000 2,000 2,000 01-410-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 17,035 15,265 27,500 28,500 34,000 30,000 30,000 30,000 30,000 01-410-56-00-5630 SMALL TOOLS & EQUIPMENT 2,105 3,415 2,000 2,000 5,000 5,000 5,000 5,000 5,000 01-410-56-00-5640 REPAIR & MAINTENANCE 26,791 20,580 20,000 16,000 20,000 20,000 20,000 20,000 20,000 01-410-56-00-5695 GASOLINE 22,731 14,486 25,680 20,000 21,400 22,898 24,501 26,216 28,051 796,348 890,083 826,544 796,462 907,258 914,622 944,454 975,990 1,009,295 Public Works - Health & Sanitation 01-540-54-00-5441 GARBAGE SERVICES - SENIOR SUBSIDY 76,958 33,486 36,000 36,000 33,000 33,000 33,000 33,000 33,000 01-540-54-00-5442 GARBAGE SERVICES 1,100,546 1,201,414 1,251,675 1,258,500 1,000,000 1,030,000 1,060,900 1,092,727 1,125,509 01-540-54-00-5443 LEAF PICKUP 3,840 4,800 6,000 4,080 6,000 6,000 6,000 6,000 6,000 1,181,344 1,239,700 1,293,675 1,298,580 1,039,000 1,069,000 1,099,900 1,131,727 1,164,509 1,977,692 2,129,783 2,120,219 2,095,042 1,946,258 1,983,622 2,044,354 2,107,717 2,173,804 Total Public Works 64 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries- 6,129 26,964 800 26,964 500 500 500 500 Benefits299,167 326,795 350,297 336,961 371,211 393,118 416,407 441,165 467,487 Contractual Services2,487,230 2,408,252 2,711,256 2,739,686 2,745,726 2,789,542 2,840,661 2,863,332 2,906,505 Supplies- 27,873 5,000 7,820 5,000 5,000 5,000 5,000 5,000 Other Financing Uses2,486,885 2,448,123 2,631,459 2,739,970 2,948,210 3,287,272 3,235,672 3,117,524 3,185,554 Total Admin Services & Transfers5,273,282 5,217,172 5,724,976 5,825,237 6,097,111 6,475,432 6,498,240 6,427,521 6,565,046 ADMINISTRATIVE SERVICES DEPARTMENTThe Administrative Services Department accounts for General Fund expenditures that are shared by all departments and cannot be easily classified in one department or the other. These expenditures include such items as tax rebates, bad debt, engineering services, corporate legal expenditures and interfund transfers. Total Admin Services & Transfers$0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 Thousands65 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Administrative Services 01-640-50-00-5016 SALARIES - SPECIAL CENSUS - - 26,464 - 26,464 - - - - 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES - 6,129 500 800 500 500 500 500 500 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 7,950 18,460 20,000 9,670 20,000 20,000 20,000 20,000 20,000 01-640-52-00-5231 LIABILITY INSURANCE 249,686 279,135 293,958 291,041 308,503 327,013 346,634 367,432 389,478 01-640-52-00-5240 RETIREES - GROUP HEALTH INSURANCE 40,078 27,988 35,725 35,725 42,101 45,469 49,107 53,036 57,279 01-640-52-00-5241 RETIREES - DENTAL INSURANCE 1,293 1,052 539 450 530 557 585 614 645 01-640-52-00-5242 RETIREES - VISION INSURANCE 160 160 75 75 77 79 81 83 85 01-640-54-00-5418 PURCHASING SERVICES - 15,000 15,000 50,000 50,000 50,000 50,000 50,000 01-640-54-00-5421 PPRT TAX REBATE - 2,045 - - - - - - - 01-640-54-00-5427 GC HOUSING RENTAL ASSISTANCE - - - - 12,000 12,000 12,000 12,000 12,000 01-640-54-00-5428 UTILITY TAX REBATE - - 14,375 - 14,375 14,375 14,375 14,375 14,375 01-640-54-00-5432 FACILITY MANAGEMENT SERVICES - - - - 35,000 35,000 35,000 35,000 35,000 01-640-54-00-5439 AMUSEMENT TAX REBATE 48,513 60,628 55,000 64,350 64,000 64,000 64,000 40,000 35,000 01-640-54-00-5449 KENCOM 72,999 72,679 75,000 74,842 78,584 82,513 86,639 90,971 95,520 01-640-54-00-5450 INFORMATION TECHNOLOGY SERVICES 51,066 50,875 80,000 80,000 84,000 88,200 92,610 97,241 102,103 01-640-54-00-5456 CORPORATE COUNSEL 129,599 88,017 127,339 110,000 120,000 120,000 120,000 120,000 120,000 01-640-54-00-5461 LITIGATION COUNSEL 56,874 166,659 120,000 165,000 120,000 120,000 120,000 120,000 120,000 01-640-54-00-5463 SPECIAL COUNSEL 26,020 19,767 25,000 15,000 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5465 ENGINEERING SERVICES 503,943 368,071 390,000 350,000 390,000 390,000 390,000 390,000 390,000 01-640-54-00-5473 KENDALL AREA TRANSIT 23,550 23,550 25,000 25,000 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5475 CABLE CONSORTIUM FEE 80,204 86,054 85,000 85,000 85,000 85,000 85,000 85,000 85,000 01-640-54-00-5478 SPECIAL CENSUS - - 108,093 108,093 - - - - - 01-640-54-00-5481 HOTEL TAX REBATE 65,438 72,375 68,400 76,500 76,500 76,500 76,500 76,500 76,500 01-640-54-00-5486 ECONOMIC DEVELOPMENT 46,800 47,564 113,100 151,659 114,100 114,100 120,000 120,000 120,000 01-640-54-00-5489 LOSS ON INVESTMENT 69,382 - - - - - - - - 01-640-54-00-5491 CITY PROPERTY TAX REBATE 1,293 1,286 1,500 1,286 1,500 1,500 1,500 1,500 1,500 01-640-54-00-5492 SALES TAX REBATE 848,634 856,785 913,949 913,949 941,367 969,608 998,696 1,028,657 1,059,517 01-640-54-00-5493 BUSINESS DISTRICT REBATE 357,076 368,899 372,000 380,000 387,300 394,746 402,341 410,088 417,990 01-640-54-00-5494 ADMISSIONS TAX REBATE 104,066 121,799 120,000 122,007 120,000 120,000 120,000 120,000 120,000 01-640-54-00-5499 BAD DEBT 1,773 1,199 2,500 2,000 2,000 2,000 2,000 2,000 2,000 01-640-56-00-5625 REIMBURSABLE REPAIRS - 27,873 5,000 7,820 5,000 5,000 5,000 5,000 5,000 01-640-99-00-9915 TRANSFER TO MOTOR FUEL TAX 323 25,407 25,023 33,750 - - - - - 01-640-99-00-9916 TRANSFER TO CW BUILDINGS & GROUNDS 49,795 58,060 49,500 160,000 160,000 65,000 65,000 65,000 65,000 01-640-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - - - - - 278,378 188,341 - - 01-640-99-00-9942 TRANSFER TO DEBT SERVICE - 127,243 268,178 268,305 315,225 319,725 319,025 318,225 318,225 66 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-640-99-00-9952 TRANSFER TO SEWER 1,133,972 1,134,654 1,134,052 1,134,052 1,137,166 1,133,782 1,134,114 1,137,948 1,137,948 01-640-99-00-9979 TRANSFER TO PARKS & RECREATION 1,277,606 1,076,831 1,118,638 1,118,638 1,308,583 1,461,577 1,498,713 1,564,103 1,630,258 01-640-99-00-9982 TRANSFER TO LIBRARY OPERATIONS 25,189 25,928 36,068 25,225 27,236 28,810 30,479 32,248 34,123 5,273,282 5,217,172 5,724,976 5,825,237 6,097,111 6,475,432 6,498,240 6,427,521 6,565,046 Expenditures 13,185,437 13,664,138 14,967,654 14,793,407 15,636,865 16,152,080 16,505,307 16,808,630 17,313,710 Surplus(Deficit)965,473 865,648 (450,832) 200,116 (499,244) (559,000) (565,322) (518,331) (662,220) Fund Balance 4,826,059 5,691,706 5,360,499 5,891,822 5,392,578 4,833,578 4,268,256 3,749,925 3,087,705 36.60%41.65%35.81%39.83%34.49%29.93%25.86%22.31%17.83% 67 FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338 Investment Earnings - - - - - - - - - Total Revenue 8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338 Expenditures Contractual Services 4,208 26,314 11,333 11,333 23,000 13,000 13,000 14,200 14,200 Total Expenditures 4,208 26,314 11,333 11,333 23,000 13,000 13,000 14,200 14,200 Surplus (Deficit)4,328 (19,242) (4,260) (4,070) (13,635) 4,338 4,338 3,138 3,138 Ending Fund Balance 15,462 (3,780) (9,900) (7,850) (21,485) (17,147) (12,809) (9,671) (6,533) 367.44%-14.36%-87.36%-69.27%-93.41%-131.90%-98.53%-68.11%-46.01% Fox Hill SSA Fund (11) This fund was created for the purpose of maintaining the common areas of the Fox Hill Estates (SSA 2004-201) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. -534.828 -2374.704 270.222 -1131.924 -1068.555 ($3,000) ($2,500) ($2,000) ($1,500) ($1,000) ($500) $0 $500 ThousandsFund Balance ($30) ($20) ($10) $0 $10 $20 ThousandsFund Balance 68 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Fox Hill SSA - 11 11-000-40-00-4000 PROPERTY TAXES 8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338 11-000-45-00-4500 INVESTMENT EARNINGS - - - - - - - - - Revenue 8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338 11-111-54-00-5417 TRAIL MAINTENANCE - 21,141 - - - - - - - 11-111-54-00-5462 PROFESSIONAL SERVICES - - - - 7,000 7,000 7,000 7,000 7,000 11-111-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 4,208 5,173 11,333 11,333 16,000 6,000 6,000 7,200 7,200 Expenditures 4,208 26,314 11,333 11,333 23,000 13,000 13,000 14,200 14,200 Surplus(Deficit)4,328 (19,242) (4,260) (4,070) (13,635) 4,338 4,338 3,138 3,138 Fund Balance 15,462 (3,780) (9,900) (7,850) (21,485) (17,147) (12,809) (9,671) (6,533) 367.44%-14.36%-87.36%-69.27%-93.41%-131.90%-98.53%-68.11%-46.01% 69 FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 17,417 18,608 20,392 20,456 13,480 27,022 27,022 27,022 27,022 Investment Earnings - 1 - - - - - - - Total Revenue 17,417 18,609 20,392 20,456 13,480 27,022 27,022 27,022 27,022 Expenditures Contractual Services 40,098 29,676 17,534 8,125 29,735 22,200 22,200 23,640 23,640 Total Expenditures 40,098 29,676 17,534 8,125 29,735 22,200 22,200 23,640 23,640 Surplus (Deficit)(22,681) (11,067) 2,858 12,331 (16,255) 4,822 4,822 3,382 3,382 Ending Fund Balance (20,108) (31,175) (36,499) (18,844) (35,099) (30,277) (25,455) (22,073) (18,691) -50.15%-105.05%-208.16%-231.93%-118.04%-136.38%-114.66%-93.37%-79.07% This fund was created for the purpose of maintaining the common areas of the Sunflower Estates (SSA 2006-119) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision. Sunflower SSA Fund (12) ($40) ($30) ($20) ($10) $0 ThousandsFund Balance 70 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Sunflower SSA - 12 12-000-40-00-4000 PROPERTY TAXES 17,417 18,608 20,392 20,456 13,480 27,022 27,022 27,022 27,022 12-000-45-00-4500 INVESTMENT EARNINGS - 1 - - - - - - - Revenue 17,417 18,609 20,392 20,456 13,480 27,022 27,022 27,022 27,022 12-112-54-00-5416 POND MAINTENANCE 34,897 26,551 6,000 2,125 8,735 5,000 5,000 5,000 5,000 12-112-54-00-5462 PROFESSIONAL SERVICES - - - - 10,000 10,000 10,000 10,000 10,000 12-112-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 5,201 3,125 11,534 6,000 11,000 7,200 7,200 8,640 8,640 Expenditures 40,098 29,676 17,534 8,125 29,735 22,200 22,200 23,640 23,640 Surplus(Deficit)(22,681) (11,067) 2,858 12,331 (16,255) 4,822 4,822 3,382 3,382 Fund Balance (20,108) (31,175) (36,499) (18,844) (35,099) (30,277) (25,455) (22,073) (18,691) -50.15%-105.05%-208.16%-231.93%-118.04%-136.38%-114.66%-93.37%-79.07% 71 FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Intergovernmental 837,536 565,571 487,254 475,106 492,616 506,900 506,900 506,900 506,900 Investment Earnings 3,307 813 300 3,350 1,500 1,500 1,000 500 - Reimbursements 4,064 3,564 - - - - - - - Other Financing Sources 7,148 30,951 25,023 33,750 - - - - - Total Revenue 852,055 600,899 512,577 512,206 494,116 508,400 507,900 507,400 506,900 Expenditures Contractual Services 116,902 102,418 123,793 117,750 124,350 131,346 131,262 139,123 147,455 Supplies 190,820 136,390 193,000 203,000 208,000 208,000 208,000 208,000 208,000 Capital Outlay 654,506 399,147 423,787 373,787 423,787 323,787 323,787 273,787 166,924 Total Expenditures 962,228 637,955 740,580 694,537 756,137 663,133 663,049 620,910 522,379 Surplus (Deficit)(110,173) (37,056) (228,003) (182,331) (262,021) (154,733) (155,149) (113,510) (15,479) Ending Fund Balance 920,282 883,223 484,079 700,892 438,871 284,138 128,989 15,479 - Motor Fuel Tax Fund (15) The Motor Fuel Tax Fund is used to maintain existing and construct new City owned roadways, alleys and parking lots. The fund also purchases materials used in the maintenance and operation of those facilities. $0 $200 $400 $600 $800 $1,000 ThousandsFund Balance 72 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Motor Fuel Tax - 15 15-000-41-00-4112 MOTOR FUEL TAX 414,685 432,820 438,254 433,178 450,716 465,000 465,000 465,000 465,000 15-000-41-00-4113 MFT HIGH GROWTH 41,892 41,912 41,000 41,928 41,900 41,900 41,900 41,900 41,900 15-000-41-00-4168 - - 8,000 - - - - - - 15-000-41-00-4172 ILLINOIS JOBS NOW PROCEEDS 146,244 - - - - - - - - 15-000-41-00-4183 FEDERAL GRANTS - GAME FARM RD ROW 36,200 - - - - - - - - 15-000-41-00-4184 177,949 87,238 - - - - - - - 15-000-41-00-4187 20,566 3,601 - - - - - - - 15-000-45-00-4500 1,997 813 300 3,350 1,500 1,500 1,000 500 - 15-000-45-00-4550 1,310 - - - - - - - - 15-000-46-00-4690 REIMB - MISCELLANEOUS 4,064 3,564 - - - - - - - 15-000-49-00-4901 TRANSFER FROM GENERAL 323 25,407 25,023 33,750 - - - - - 15-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL 6,825 5,544 - - - - - - - Revenue 852,055 600,899 512,577 512,206 494,116 508,400 507,900 507,400 506,900 15-155-54-00-5438 SALT STORAGE 7,500 7,750 7,500 7,750 7,750 7,750 250 250 250 15-155-54-00-5482 STREET LIGHTING 83,069 94,668 116,293 110,000 116,600 123,596 131,012 138,873 147,205 15-155-54-00-5489 LOSS ON INVESTMENT 26,333 - - - - - - - - 15-155-56-00-5618 SALT 152,585 103,119 140,000 140,000 140,000 140,000 140,000 140,000 140,000 15-155-56-00-5619 SIGNS 8,153 8,797 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15-155-56-00-5633 COLD PATCH 12,413 11,706 19,000 19,000 19,000 19,000 19,000 19,000 19,000 15-155-56-00-5634 HOT PATCH 17,669 12,768 19,000 19,000 19,000 19,000 19,000 19,000 19,000 15-155-56-00-5642 STREET LIGHTING SUPPLIES - - - 10,000 15,000 15,000 15,000 15,000 15,000 15-155-60-00-6004 BASELINE ROAD BRIDGE REPAIRS 830 1,190 50,000 - 50,000 - - - - 15-155-60-00-6025 ROAD TO BETTER ROADS PROGRAM 269,813 300,000 300,000 300,000 300,000 250,000 250,000 200,000 93,137 15-155-60-00-6072 DOWNTOWN PARKING LOT 148,100 8,558 - - - - - - - 15-155-60-00-6073 GAME FARM ROAD PROJECT 73,450 - - - - - - - - 15-155-60-00-6079 ROUTE 47 EXPANSION 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787 15-155-60-00-6089 CANNONBALL LAFO PROJECT 88,526 15,612 - - - - - - - Expenditures 962,228 637,955 740,580 694,537 756,137 663,133 663,049 620,910 522,379 Surplus(Deficit)(110,173) (37,056) (228,003) (182,331) (262,021) (154,733) (155,149) (113,510) (15,479) Fund Balance 920,282 883,223 484,079 700,892 438,871 284,138 128,989 15,479 - STATE GRANTS - DOWNTOWN PARKING LOT FEDERAL GRANTS - CANNONBALL LAFO GAIN ON INVESTMENT STATE GRANTS - TRAFFIC SIGNAL MAINTENANCE INVESTMENT EARNINGS 73 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Intergovernmental62,761 135,722 773,222 474,772 200,224 - - - - Licenses & Permits105,266 141,203 24,000 86,000 73,000 73,000 73,000 73,000 73,000 Charges for Service693,467 700,156 681,600 710,000 700,000 700,000 700,000 700,000 700,000 Investment Earnings10,424 1,630 600 2,800 1,000 - - - - Reimbursements1,261,619 399,561 294,740 224,632 472,617 5,000 5,000 5,000 5,000 Other Financing Sources4,408,084 210,243 49,500 161,900 1,258,924 343,378 253,341 65,000 65,000 Total Revenue6,541,621 1,588,515 1,823,662 1,660,104 2,705,765 1,121,378 1,031,341 843,000 843,000 ExpendituresContractual Services295,580 130,762 61,225 129,675 161,675 31,675 31,675 31,675 31,675 The City-Wide Capital Fund is used to maintain existing and construct new public and municipal infrastructure, and to fund other improvements that benefit the public. City-Wide Capital Fund (23),,,,,,,,,Supplies5,971 8,913 15,000 35,000 35,000 35,000 35,000 35,000 35,000 Capital Outlay2,147,884 2,711,081 3,313,308 3,026,697 2,940,753 713,600 588,700 287,500 312,500 Debt Service75,000 405,937 404,138 404,138 403,588 407,563 322,188 321,338 321,338 Other Financing Uses9,034 12,621 3,000 10,000 78,510 78,281 121,990 120,881 120,881 Total Expenditures2,533,469 3,269,314 3,796,671 3,605,510 3,619,526 1,266,119 1,099,553 796,394 821,394 Surplus (Deficit)4,008,152 (1,680,799) (1,973,009) (1,945,406) (913,761) (144,741) (68,212) 46,606 21,606 CW Municipal Building Fund Balance- - - - - - - - - City-Wide Capital Fund Balance4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) - Ending Fund Balance4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) - ($1,000)$0 $1,000 $2,000 $3,000 $4,000 $5,000 ThousandsFund Balance($1,000)$0 $1,000 $2,000 $3,000 $4,000 $5,000 ThousandsFund Balance74 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription City-Wide Capital - 23 23-000-41-00-4161 FEDERAL GRANTS - ITEP DOWNTOWN 42,461 11,244 4,000 30,210 1,600 - - - - 23-000-41-00-4162 FEDERAL GRANTS - RIVER RD BRIDGE (9,411) - - - - - - - - 23-000-41-00-4169 FEDERAL GRANTS -MILL STREET LAFO - 1,075 - 22,125 - - - - - 23-000-41-00-4178 FEDERAL GRANTS - ITEP KENNEDY RD TRAIL 29,711 71,327 114,160 2,475 133,424 - - - - 23-000-41-00-4188 - 52,076 655,062 419,962 65,200 - - - - 23-000-42-00-4210 BUILDING PERMITS - - - - - - - - - 23-000-42-00-4214 DEVELOPMENT FEES - CW CAPITAL 6,900 6,150 6,000 6,000 6,000 6,000 6,000 6,000 6,000 23-000-42-00-4216 BUILD PROGRAM PERMITS 78,157 85,565 - - - - - - - 23-000-42-00-4218 DEVELOPMENT FEES - MUNICIPAL BLDG 2,209 7,077 3,000 10,000 7,000 7,000 7,000 7,000 7,000 23-000-42-00-4222 ROAD CONTRIBUTION FEE 18,000 40,000 15,000 70,000 60,000 60,000 60,000 60,000 60,000 23-000-42-00-4224 RENEW PROGRAM PERMITS - 2,411 - - - - - - - 23-000-44-00-4440 ROAD INFRASTRUCTURE FEE 693,467 700,156 681,600 710,000 700,000 700,000 700,000 700,000 700,000 23-000-45-00-4500 4,423 1,630 600 2,800 1,000 - - - - 23-000-45-00-4550 6,001 - - - - - - - - 23-000-46-00-4606 REIMB - COM ED 93,095 316,905 - - - - - - - 23-000-46-00-4607 REIMB - BLACKBERRY WOODS - 11,999 - 162,017 - - - - - 23-000-46-00-4608 REIMB - KENNEDY ROAD IMPROVEMENTS - - - - 160,000 - - - - 23-000-46-00-4620 REIMB - PULTE (AUTUMN CREEK)1,148,170 25,703 - - - - - - - 23-000-46-00-4630 REIMB - STAGECOACH CROSSING - - - 58,596 - 5,000 5,000 5,000 5,000 23-000-46-00-4660 REIMB - PUSH FOR THE PATH 7,727 38,618 294,740 619 312,617 - - - - 23-000-46-00-4690 REIMB - MISCELLANEOUS 12,627 6,336 - 3,400 - - - - - 23-000-49-00-4900 BOND PROCEEDS 4,295,000 - - - - - - - - 23-000-49-00-4903 PREMIUM ON BOND ISSUANCE 49,789 - - - - - - - - 23-000-49-00-4905 LOAN PROCEEDS - RIVER ROAD BRIDGE - 152,183 - - - - - - - 23-000-49-00-4910 SALE OF CAPITAL ASSETS - - - 1,900 - - - - - 23-000-49-00-4916 TRANSFER FROM GENERAL - CW B&G 49,795 58,060 49,500 160,000 160,000 65,000 65,000 65,000 65,000 23-000-49-00-4923 TRANSFER FROM GENERAL - CW CAPITAL - - - - - 278,378 188,341 - - 23-000-49-00-4951 TRANSFER FROM WATER - - - - 1,098,924 - - - - 23-000-49-00-4988 TRANSFER FROM DOWNTOWN TIF 13,500 - - - - - - - - Revenue 6,541,621 1,588,515 1,823,662 1,660,104 2,705,765 1,121,378 1,031,341 843,000 843,000 INVESTMENT EARNINGS GAIN ON INVESTMENT STATE GRANTS - EDP WRIGLEY (RTE 47) 75 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription City-Wide - Building & Grounds Expenditures 23-216-54-00-5405 BUILD PROGRAM 6,000 8,945 - - - - - - - 23-216-54-00-5446 PROPERTY & BLDG MAINT SERVICES 37,824 40,202 34,500 125,000 125,000 30,000 30,000 30,000 30,000 23-216-56-00-5656 PROPERTY & BLDG MAINT SUPPLIES 5,971 8,913 15,000 35,000 35,000 35,000 35,000 35,000 35,000 23-216-99-00-9901 TRANSFER TO GENERAL 2,209 7,077 3,000 10,000 7,000 7,000 7,000 7,000 7,000 52,004 65,137 52,500 170,000 167,000 72,000 72,000 72,000 72,000 City-Wide Capital Expenditures 23-230-54-00-5402 BOND ISSUANCE COSTS 52,025 - - - - - - - - 23-230-54-00-5405 BUILD PROGRAM 72,157 76,620 - - - - - - 23-230-54-00-5406 RENEW PROGRAM - 2,411 - - - - - - - 23-230-54-00-5465 ENGINEERING SERVICES 5,856 1,370 25,000 3,000 35,000 - - - - 23-230-54-00-5489 LOSS ON INVESTMENT 120,631 - - - - - - - - 23-230-54-00-5498 PAYING AGENT FEES - 475 525 475 475 475 475 475 475 23-230-54-00-5499 BAD DEBT 1,087 739 1,200 1,200 1,200 1,200 1,200 1,200 1,200 23-230-60-00-6007 KENNEDY RD - AUTUMN CREEK 1,067,717 25,703 - - - - - - - 23-230-60-00-6008 BEECHER & CORNEILS ROAD 93,095 318,507 - - - - - - - 23-230-60-00-6009 WRIGLEY (RTE 47) EXPANSION - 57,430 655,062 420,249 65,200 - - - - 23-230-60-00-6011 PROPERTY ACQUISITION - - - 160,000 - - - - - 23-230-60-00-6014 BLACKBERRY WOODS - 11,999 - 162,017 - - - - - 23-230-60-00-6017 STAGECOACH CROSSING - - - 58,596 - - - - - 23-230-60-00-6016 US 34 (CENTER / ELDAMAIN RD) PROJECT - - - - 151,300 151,300 151,400 - - 23-230-60-00-6018 GREENBRIAR POND NATURALIZATION 18,769 12,632 4,000 8,467 4,672 5,000 5,000 5,000 5,000 23-230-60-00-6025 ROAD TO BETTER ROADS PROGRAM 405,718 509,430 950,000 698,975 400,000 400,000 275,000 275,000 300,000 23-230-60-00-6041 SIDEWALK CONSTRUCTION 8,065 3,598 12,500 5,000 7,500 7,500 7,500 7,500 7,500 23-230-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT 53,077 14,055 5,000 37,762 2,000 - - - - 23-230-60-00-6058 ROUTE 71 (RTE 47 / ORCHARD RD) PROJECT - - - - - 55,200 55,200 - - 23-230-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT - - 92,846 - 94,600 94,600 94,600 - - 23-230-60-00-6073 GAME FARM ROAD PROJECT 354,220 1,377,783 415,000 336,058 - - - - - 23-230-60-00-6075 RIVER ROAD BRIDGE PROJECT - 152,183 - - - - - - - 23-230-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS - 117,202 770,000 1,136,479 645,940 - - - - 23-230-60-00-6084 CENTER & COUNTRYSIDE IMPROVEMENTS - - - - 522,000 - - - - 23-230-60-00-6086 KENNEDY ROAD IMPROVEMENTS - - - - 601,500 - - - - 23-230-60-00-6094 KENNEDY RD BIKE TRAIL 37,438 109,946 408,900 3,094 446,041 - - - - 23-230-60-00-6095 109,785 613 - - - - - - - SUNFLOWER ESTATES - DRAINAGE IMPROVEMENT 76 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 2014A Bond 23-230-78-00-8000 PRINCIPAL PAYMENT - 135,000 185,000 185,000 190,000 190,000 195,000 200,000 200,000 23-230-78-00-8050 INTEREST PAYMENT - 195,937 144,138 144,138 138,588 132,888 127,188 121,338 121,338 Kendall County Loan - River Road Bridge 23-230-97-00-8000 PRINCIPAL PAYMENT 75,000 75,000 75,000 75,000 75,000 84,675 - - - 23-230-99-00-9915 TRANSFER TO MOTOR FUEL TAX 6,825 5,544 - - - - - - - 23-230-99-00-9951 TRANSFER TO WATER - - - - 71,510 71,281 114,990 113,881 113,881 2,481,465 3,204,177 3,744,171 3,435,510 3,452,526 1,194,119 1,027,553 724,394 749,394 Expenditures 2,533,469 3,269,314 3,796,671 3,605,510 3,619,526 1,266,119 1,099,553 796,394 821,394 Surplus(Deficit)4,008,152 (1,680,799) (1,973,009) (1,945,406) (913,761) (144,741) (68,212) 46,606 21,606 - - - - - - - - - 4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) - Fund Balance 4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) - Fund Balance - CW Municipal Building Fund Balance - City-Wide Capital 77 FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Licenses & Permits 59,700 89,150 26,000 100,000 73,500 73,500 73,500 73,500 73,500 Fines & Forfeits 9,181 11,374 10,200 7,700 7,700 7,700 7,700 7,700 7,700 Charges for Service 301,715 374,386 275,633 241,561 246,565 101,865 101,865 101,865 101,866 Investment Earnings 449 43 50 80 80 50 50 50 50 Reimbursements 97,771 - - - - - - - - Miscellaneous 2,193 4,627 2,000 5,200 2,000 2,000 2,000 2,000 2,000 Other Financing Sources - 48,446 1,000 254,162 - - - - - Total Revenue 471,009 528,026 314,883 608,703 329,845 185,115 185,115 185,115 185,116 Police Capital Expenditures Contractual Services 15,803 15,717 16,833 8,000 8,000 8,000 8,000 8,000 8,000 Capital Outlay 112,242 197,119 155,000 155,000 192,300 55,000 55,000 55,000 55,000 Sub-Total Expenditures 128,045 212,836 171,833 163,000 200,300 63,000 63,000 63,000 63,000 Public Works Capital Expenditures Contractual Services 31,608 35,611 1,750 1,750 1,750 1,750 1,750 1,750 1,750 Supplies 499 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Capital Outlay 163,750 184,891 45,000 45,000 52,400 45,000 45,000 45,000 45,000 Vehicle and Equipment Fund (25) This fund was created in Fiscal Year 2014, consolidating the Police Capital, Public Works Capital and Park & Recreation Capital funds. This fund primarily derives its revenue from monies collected from building permits and development fees. The revenue is used to purchase vehicles and equipment for use in the operations of the Police, Public Works and Parks & Recreation Departments. Cap ta Out ay 63,750 8,89 5,000 5,000 5,00 5,000 5,000 5,000 5,000 Debt Service 70,816 70,815 70,815 70,815 70,815 70,815 70,815 70,815 70,816 Sub-Total Expenditures 266,673 291,317 119,565 119,565 126,965 119,565 119,565 119,565 119,566 Parks & Rec Capital Expenditures Contractual Services 4,303 1,225 - 1,772 - - - - - Capital Outlay 111,937 124,165 54,000 53,908 270,441 - - - - Debt Service 2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,218 Sub-Total Expenditures 118,459 127,609 56,219 57,899 272,660 2,219 2,219 2,219 2,218 Total Expenditures 513,177 631,762 347,617 340,464 599,925 184,784 184,784 184,784 184,784 Surplus (Deficit)(42,168) (103,736) (32,734) 268,239 (270,080) 331 331 331 332 Police Capital Fund Balance - - - - - - - - - Public Works Capital Fund Balance (20,106) - - - - - - - - Parks & Rec Capital Fund Balance 125,683 1,841 - 270,080 - 331 662 993 1,325 Ending Fund Balance 105,577 1,841 - 270,080 - 331 662 993 1,325 $0  $100  $200  $300 ThousandsFund Balance 78 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Vehicle & Equipment - 25 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 5,175 12,900 7,000 32,000 25,000 25,000 25,000 25,000 25,000 25-000-42-00-4216 BUILD PROGRAM PERMITS 42,920 43,410 - - - - - - - 25-000-42-00-4217 WEATHER WARNING SIREN FEES - - - - - - - - - 25-000-42-00-4218 ENGINEERING CAPITAL FEE 1,300 3,250 3,000 8,000 6,000 6,000 6,000 6,000 6,000 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 9,655 26,240 15,000 56,000 40,000 40,000 40,000 40,000 40,000 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 650 1,625 1,000 4,000 2,500 2,500 2,500 2,500 2,500 25-000-42-00-4224 RENEW PROGRAM PERMITS - 1,725 - - - - - - - 25-000-43-00-4315 5,545 10,803 7,000 7,000 7,000 7,000 7,000 7,000 7,000 25-000-43-00-4316 720 571 700 700 700 700 700 700 700 25-000-43-00-4340 2,916 - 2,500 - - - - - - 25-000-44-00-4418 MOWING INCOME 3,288 5,744 3,000 2,141 3,000 3,000 3,000 3,000 3,000 25-000-44-00-4420 POLICE CHARGEBACK 63,777 174,263 153,633 117,310 167,600 30,300 30,300 30,300 30,300 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 125,000 194,379 45,000 48,224 75,965 68,565 68,565 68,565 68,566 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 109,650 - 74,000 73,886 - - - - - 25-000-45-00-4522 312 43 50 80 80 50 50 50 50 25-000-45-00-4550 137 - - - - - - - - 25-000-46-00-4692 97,771 - - - - - - - - 25-000-48-00-4852 MISCELLANEOUS INCOME - POLICE CAPITAL 191 624 - - - - - - - 25-000-48-00-4854 MISCELLANEOUS INCOME - PW CAPITAL 2,002 3,929 2,000 5,200 2,000 2,000 2,000 2,000 2,000 25-000-48-00-4855 MISCELLANEOUS INCOME - PARK CAPITAL - 74 - - - - - - - 25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL - 3,475 1,000 5,990 - - - - - 25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL - 44,171 - - - - - - - 25-000-49-00-4922 SALE OF CAPITAL ASSETS - PARK CAPITAL - 800 - 248,172 - - - - - Revenue 471,009 528,026 314,883 608,703 329,845 185,115 185,115 185,115 185,116 Police Capital 25-205-54-00-5405 BUILD PROGRAM 10,350 9,750 - - - - - - - 25-205-54-00-5406 RENEW PROGRAM - 450 - - - - - - - 25-205-54-00-5462 PROFESSIONAL SERVICES 1,166 - 833 - - - - - - 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 4,287 5,517 16,000 8,000 8,000 8,000 8,000 8,000 8,000 25-205-60-00-6060 EQUIPMENT 32,865 2,369 - - 27,300 - - - - 25-205-60-00-6070 79,377 194,750 155,000 155,000 165,000 55,000 55,000 55,000 55,000 128,045 212,836 171,833 163,000 200,300 63,000 63,000 63,000 63,000 REIMB - MISCELLANEOUS - PARK CAPITAL ELECTRONIC CITATION FEES SEIZED VEHICLE PROCEEDS DUI FINES GAIN ON INVESTMENT VEHICLES INVESTMENT EARNINGS - PARK CAPITAL 79 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Public Works Capital 25-215-54-00-5405 BUILD PROGRAM 31,020 32,510 - - - - - - - 25-215-54-00-5406 RENEW PROGRAM - 1,200 - - - - - - - 25-215-54-00-5448 FILING FEES 588 1,901 1,750 1,750 1,750 1,750 1,750 1,750 1,750 25-215-56-00-5620 OPERATING SUPPLIES 499 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 25-215-60-00-6060 EQUIPMENT 163,750 15,084 - - 7,400 - - - - 25-215-60-00-6070 - 169,807 45,000 45,000 45,000 45,000 45,000 45,000 45,000 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 37,924 39,638 41,430 41,430 43,303 45,261 47,307 49,446 51,682 25-215-92-00-8050 INTEREST PAYMENT 32,892 31,177 29,385 29,385 27,512 25,554 23,508 21,369 19,134 266,673 291,317 119,565 119,565 126,965 119,565 119,565 119,565 119,566 Parks & Recreation Capital 25-225-54-00-5405 BUILD PROGRAM 1,550 1,150 - - - - - - - 25-225-54-00-5406 RENEW PROGRAM - 75 - - - - - - - 25-225-54-00-5462 PROFESSIONAL SERVICES - - - 1,772 - - - - - 25-225-54-00-5489 LOSS ON INVESTMENT 2,753 - - - - - - - - 25-225-60-00-6020 BUILDINGS & STRUCTURES - - - - 250,441 - - - - 25-225-60-00-6060 EQUIPMENT 33,731 78,936 54,000 53,908 - - - - - 25-225-60-00-6065 BRIDGE PARK 78,206 - - - - - - - - 25-225-60-00-6068 TRAIL IMPROVEMENTS - 20,347 - - - - - - - 25-225-60-00-6070 VEHICLES - 24,882 - - 20,000 - - - - 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 1,188 1,242 1,298 1,298 1,357 1,418 1,482 1,549 1,619 25-225-92-00-8050 INTEREST PAYMENT 1,031 977 921 921 862 801 737 670 599 118,459 127,609 56,219 57,899 272,660 2,219 2,219 2,219 2,218 Expenditures 513,177 631,762 347,617 340,464 599,925 184,784 184,784 184,784 184,784 Surplus(Deficit)(42,168) (103,736) (32,734) 268,239 (270,080) 331 331 331 332 - - - - - - - - - (20,106) - - - - - - - - 125,683 1,841 - 270,080 - 331 662 993 1,325 Fund Balance 105,577 1,841 - 270,080 - 331 662 993 1,325 Fund Balance - Public Works Capital Fund Balance - Parks & Rec Capital Fund Balance - Police Capital VEHICLES 80 FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 327,984 164,852 47,497 47,070 - - - - - Licenses & Permits 7,418 14,281 5,000 5,250 5,000 5,000 5,000 5,000 5,000 Investment Earnings 5 11 - - - - - - - Other Financing Sources 2,369,891 127,243 268,178 268,305 315,225 319,725 319,025 318,225 318,225 Total Revenue 2,705,298 306,387 320,675 320,625 320,225 324,725 324,025 323,225 323,225 Expenditures Contractual Services 39,617 3,979 525 475 475 475 475 475 475 Debt Service 304,042 310,250 320,150 320,150 319,750 324,250 323,550 322,750 322,750 Other Financing Uses 2,359,115 - - - - - - - - Total Expenditures 2,702,774 314,229 320,675 320,625 320,225 324,725 324,025 323,225 323,225 Surplus (Deficit)2,524 (7,842) - - - - - - - Ending Fund Balance 7,842 - - - - - - - - Debt Service Fund (42) The Debt Service Fund accumulates monies for payment of the 2014B bonds, which refinanced the 2005A bonds. The 2005A bonds were originally issued to finance road improvement projects. $0 $2 $4 $6 $8 $10 ThousandsFund Balance 81 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - 42 42-000-40-00-4000 PROPERTY TAXES - 2014B BOND 327,984 164,852 47,497 47,070 - - - - - 42-000-42-00-4208 RECAPTURE FEES - WATER & SEWER 1,696 10,777 5,000 5,250 5,000 5,000 5,000 5,000 5,000 42-000-42-00-4216 BUILD PROGRAM PERMITS 5,722 3,466 - - - - - - - 42-000-42-00-4224 RENEW PROGRAM - 38 - - - - - - - 42-000-45-00-4500 INVESTMENT EARNINGS 5 11 - - - - - - - 42-000-49-00-4901 TRANSFER FROM GENERAL - 127,243 268,178 268,305 315,225 319,725 319,025 318,225 318,225 42-000-49-00-4902 BOND ISSUANCE 2,300,000 - - - - - - - - 42-000-49-00-4903 PREMIUM ON BOND ISSUANCE 69,891 - - - - - - - - Revenue 2,705,298 306,387 320,675 320,625 320,225 324,725 324,025 323,225 323,225 42-420-54-00-5402 BOND ISSUANCE COSTS 33,306 - - - - - - - - 42-420-54-00-5405 BUILD PROGRAM 5,722 3,466 - - - - - - - 42-420-54-00-5406 RENEW PROGRAM - 38 - - - - - - - 42-420-54-00-5498 PAYING AGENT FEES 589 475 525 475 475 475 475 475 475 2014B Refunding Bond 42-420-79-00-8000 PRINCIPAL PAYMENT - 255,000 270,000 270,000 275,000 285,000 290,000 295,000 295,000 42-420-79-00-8050 INTEREST PAYMENT 22,253 55,250 50,150 50,150 44,750 39,250 33,550 27,750 27,750 2005A Bond 42-420-82-00-8000 PRINCIPAL PAYMENT 225,000 - - - - - - - - 42-420-82-00-8050 INTEREST PAYMENT 56,789 - - - - - - - - 42-420-99-00-9960 PAYMENT TO ESCROW AGENT 2,359,115 - - - - - - - - Expenditures 2,702,774 314,229 320,675 320,625 320,225 324,725 324,025 323,225 323,225 Surplus(Deficit)2,524 (7,842) - - - - - - - Fund Balance 7,842 - - - - - - - - 82 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes5,210 - - - - - - - - Licenses & Permits112,323 162,468 - - - - - - - Charges for Service2,513,791 3,461,906 3,661,400 3,981,000 4,088,800 4,118,800 4,273,990 4,436,940 4,608,036 Investment Earnings2,034 5,492 1,000 8,500 5,000 5,000 5,000 2,500 2,500 Reimbursements3,970 4,605 - 25,606 - - - - - Miscellaneous57,775 57,261 57,433 57,833 58,582 59,754 60,949 62,168 63,411 Other Financing Sources1,373,687 4,369,998 75,075 6,324,098 145,385 148,956 188,865 189,006 189,006 Total Revenue4,068,790 8,061,730 3,794,908 10,397,037 4,297,767 4,332,510 4,528,804 4,690,614 4,862,953 ExpensesSalaries354 098376 019416 844399 044430 549442 211454 223466 596479 340Water Fund (51)The Water Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. Salaries354,098 376,019 416,844 399,044 430,549 442,211 454,223 466,596 479,340 Benefits211,030 218,947 252,493 246,721 266,965 284,540 304,039 324,975 347,406 Contractual Services609,139 887,201 607,087 637,753 886,366 905,829 926,362 762,437 770,298 Supplies245,704 266,102 297,660 313,350 323,013 333,817 345,191 357,166 369,773 Capital Outlay474,916 1,069,736 3,606,668 3,344,368 807,937 767,944 1,189,144 570,544 602,544 Debt Service1,168,385 1,147,429 1,450,677 1,312,493 1,344,749 1,532,837 2,361,500 2,305,935 1,811,935 Other Financing Uses1,256,453 - - 6,193,291 1,098,924 - - - - Total Expenses4,319,725 3,965,434 6,631,429 12,447,020 5,158,503 4,267,178 5,580,459 4,787,653 4,381,296 Surplus (Deficit)(250,935) 4,096,296 (2,836,521) (2,049,983) (860,736) 65,332 (1,051,655) (97,040) 481,657 Ending Fund Balance Equivalent 1,099,988 5,196,289 2,434,477 3,146,306 2,285,570 2,350,902 1,299,247 1,202,208 1,683,865 25.46% 131.04% 36.71% 25.28% 44.31% 55.09% 23.28% 25.11% 38.43%$0 $2,000 $4,000 $6,000 ThousandsFund Balance Equivalent$0 $2,000 $4,000 $6,000 ThousandsFund Balance Equivalent83 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Water - 51 51-000-40-00-4000 PROPERTY TAXES - 2007A BOND 5,210 - - - - - - - - 51-000-42-00-4216 BUILD PROGRAM PERMITS 112,323 162,468 - - - - - - - 51-000-44-00-4424 WATER SALES 2,019,810 2,463,058 2,783,000 2,986,000 2,956,000 3,103,800 3,258,990 3,421,940 3,593,036 51-000-44-00-4425 BULK WATER SALES 29,590 (6,660) 500 5,000 5,000 5,000 5,000 5,000 5,000 51-000-44-00-4426 LATE PENALTIES - WATER 91,488 101,208 90,000 105,000 105,000 105,000 105,000 105,000 105,000 51-000-44-00-4430 WATER METER SALES 15,782 38,102 35,000 60,000 50,000 50,000 50,000 50,000 50,000 51-000-44-00-4440 WATER INFRASTRUCTURE FEE 343,961 717,028 702,900 725,000 725,000 725,000 725,000 725,000 725,000 51-000-44-00-4450 WATER CONNECTION FEES 13,160 149,170 50,000 100,000 247,800 130,000 130,000 130,000 130,000 51-000-45-00-4500 1,236 5,492 1,000 8,500 5,000 5,000 5,000 2,500 2,500 51-000-45-00-4550 798 - - - - - - - - 51-000-46-00-4690 REIMB - MISCELLANEOUS 3,970 4,605 - 25,606 - - - - - 51-000-48-00-4820 RENTAL INCOME 55,560 56,888 57,433 57,433 58,582 59,754 60,949 62,168 63,411 51-000-48-00-4850 MISCELLANEOUS INCOME 2,215 373 - 400 - - - - - 51-000-49-00-4900 BOND PROCEEDS - 4,100,000 - - - - - - - 51-000-49-00-4902 BOND ISSUANCE 1,263,500 - - 5,800,000 - - - - - 51-000-49-00-4903 PREMIUM ON BOND ISSUANCE 26,599 193,723 - 449,023 - - - - - 51-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL - - - - 71,510 71,281 114,990 113,881 113,881 51-000-49-00-4952 TRANSFER FROM SEWER 83,588 76,275 75,075 75,075 73,875 77,675 73,875 75,125 75,125 Revenue 4,068,790 8,061,730 3,794,908 10,397,037 4,297,767 4,332,510 4,528,804 4,690,614 4,862,953 Water Operations 51-510-50-00-5010 SALARIES & WAGES 343,733 365,077 375,044 375,044 388,749 400,411 412,423 424,796 437,540 51-510-50-00-5015 PART-TIME SALARIES 2,808 3,611 29,800 12,000 29,800 29,800 29,800 29,800 29,800 51-510-50-00-5020 OVERTIME 7,557 7,331 12,000 12,000 12,000 12,000 12,000 12,000 12,000 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 39,878 40,267 41,801 41,801 43,749 46,190 49,445 52,940 56,642 51-510-52-00-5214 FICA CONTRIBUTION 25,689 27,354 30,854 30,854 31,730 32,682 33,662 34,672 35,712 51-510-52-00-5216 GROUP HEALTH INSURANCE 113,371 113,806 139,623 134,688 148,964 160,881 173,751 187,651 202,663 51-510-52-00-5222 GROUP LIFE INSURANCE 701 777 705 705 705 712 719 726 733 51-510-52-00-5223 DENTAL INSURANCE 7,130 8,712 9,757 9,148 9,605 10,085 10,589 11,118 11,674 51-510-52-00-5224 VISION INSURANCE 793 1,131 1,131 1,131 1,165 1,200 1,236 1,273 1,311 51-510-52-00-5230 UNEMPLOYMENT INSURANCE 716 1,785 2,000 991 2,000 2,000 2,000 2,000 2,000 51-510-52-00-5231 LIABILITY INSURANCE 22,752 25,115 26,622 27,403 29,047 30,790 32,637 34,595 36,671 51-510-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - 108,154 111,399 114,741 118,183 121,728 51-510-54-00-5402 BOND ISSUANCE COSTS 24,378 40,456 - 55,732 - - - - - 51-510-54-00-5405 BUILD PROGRAM 112,323 162,468 - - - - - - - 51-510-54-00-5412 TRAINING & CONFERENCES 2,305 3,072 6,500 4,500 6,500 6,500 6,500 6,500 6,500 INVESTMENT EARNINGS GAIN ON INVESTMENT 84 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 51-510-54-00-5415 TRAVEL & LODGING 942 1,193 1,600 1,200 1,600 1,600 1,600 1,600 1,600 51-510-54-00-5426 PUBLISHING & ADVERTISING 148 211 1,000 605 1,000 1,000 1,000 1,000 1,000 51-510-54-00-5429 WATER SAMPLES 9,823 6,842 14,000 8,000 12,000 12,000 12,000 12,000 12,000 51-510-54-00-5430 PRINTING & DUPLICATING 112 2,679 3,300 2,500 3,000 3,000 3,000 3,000 3,000 51-510-54-00-5440 TELECOMMUNICATIONS 20,221 24,715 24,500 29,000 30,000 30,000 30,000 30,000 30,000 51-510-54-00-5445 TREATMENT FACILITY SERVICES 108,905 113,208 112,000 120,000 120,000 120,000 120,000 120,000 120,000 51-510-54-00-5448 FILING FEES 4,253 3,753 6,500 3,500 5,000 5,000 5,000 5,000 5,000 51-510-54-00-5452 POSTAGE & SHIPPING 17,953 18,206 19,000 19,000 19,000 19,000 19,000 19,000 19,000 51-510-54-00-5460 DUES & SUBSCRIPTIONS 978 1,080 1,600 1,000 1,600 1,600 1,600 1,600 1,600 51-510-54-00-5462 PROFESSIONAL SERVICES 20,343 47,595 21,500 42,000 45,000 45,000 45,000 45,000 45,000 51-510-54-00-5465 ENGINEERING SERVICES - 187,840 62,160 46,997 200,000 200,000 200,000 15,000 - 51-510-54-00-5466 LEGAL SERVICES - - 2,000 - 2,000 2,000 2,000 2,000 2,000 51-510-54-00-5480 UTILITIES 245,641 239,114 280,132 255,000 270,300 286,518 303,709 321,932 341,248 51-510-54-00-5483 JULIE SERVICES 4,570 4,300 5,000 5,000 6,500 6,500 6,500 6,500 6,500 51-510-54-00-5485 RENTAL & LEASE PURCHASE 504 464 1,000 424 750 750 750 750 750 51-510-54-00-5488 OFFICE CLEANING - - - - 4,167 4,167 4,167 4,167 4,167 51-510-54-00-5489 LOSS ON INVESTMENT 16,036 - - - - - - - - 51-510-54-00-5490 VEHICLE MAINTENANCE SERVICES 7,077 14,551 15,000 15,000 15,000 15,000 15,000 15,000 15,000 51-510-54-00-5495 OUTSIDE REPAIR & MAINTENCE 3,380 6,994 19,000 19,000 25,000 25,000 25,000 25,000 25,000 51-510-54-00-5498 PAYING AGENT FEES 2,354 2,241 2,295 2,295 2,295 2,295 2,295 1,705 1,705 51-510-54-00-5499 BAD DEBT 6,893 6,219 9,000 7,000 7,500 7,500 7,500 7,500 7,500 51-510-56-00-5600 WEARING APPAREL 3,434 5,194 4,410 4,000 4,200 4,410 4,631 4,863 5,106 51-510-56-00-5620 OPERATING SUPPLIES 12,352 5,993 16,750 12,000 15,000 15,000 15,000 15,000 15,000 51-510-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 2,314 1,082 10,000 4,000 5,000 5,000 5,000 5,000 5,000 51-510-56-00-5630 SMALL TOOLS & EQUIPMENT 1,921 1,144 2,000 2,100 2,000 2,000 2,000 2,000 2,000 51-510-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 1,616 641 2,000 1,500 2,000 2,000 2,000 2,000 2,000 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 146,540 151,829 173,250 173,250 181,913 191,009 200,559 210,587 221,116 51-510-56-00-5640 REPAIR & MAINTENANCE 20,263 12,970 15,000 20,000 20,000 20,000 20,000 20,000 20,000 51-510-56-00-5664 METERS & PARTS 32,520 72,039 46,000 75,000 70,000 70,000 70,000 70,000 70,000 51-510-56-00-5665 JULIE SUPPLIES 1,788 1,272 1,500 1,500 1,500 1,500 1,500 1,500 1,500 51-510-56-00-5695 GASOLINE 22,956 13,938 26,750 20,000 21,400 22,898 24,501 26,216 28,051 51-510-60-00-6022 WELL REHABILITATIONS - 128,876 124,000 183,119 203,000 - 148,000 - - 51-510-60-00-6025 ROAD TO BETTER ROADS PROGRAM 277,372 259,341 250,000 292,338 250,000 250,000 250,000 250,000 250,000 51-510-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT - - 22,124 - 10,000 10,000 10,000 - - 51-510-60-00-6060 EQUIPMENT - - 5,000 3,248 10,000 5,000 355,000 5,000 5,000 51-510-60-00-6066 RTE 71 WATERMAIN REPLACEMENT - 15,955 5,000 33,681 14,580 302,400 75,600 - - 51-510-60-00-6070 VEHICLES - - 63,000 58,075 - - - - - 51-510-60-00-6079 ROUTE 47 EXPANSION 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544 85 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 51-510-60-00-6081 CATION EXCHANGE MEDIA REPLACEMENT - - - - - 3,000 153,000 118,000 150,000 51-510-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS - 468,020 2,940,000 2,576,363 122,813 - - - - 2015A Bond 51-510-77-00-8000 PRINCIPAL PAYMENT - - 73,540 73,540 113,987 117,664 290,483 297,837 297,837 51-510-77-00-8050 INTEREST PAYMENT - - 229,137 229,137 161,053 156,493 151,787 140,167 140,167 Debt Service - 2007A Bond 51-510-83-00-8000 PRINCIPAL PAYMENT 15,000 15,000 15,000 15,000 - - - - - 51-510-83-00-8050 INTEREST PAYMENT 122,423 121,793 121,163 60,582 - - - - - Debt Service - 2016 Refunding Bond 51-510-85-00-8000 PRINCIPAL PAYMENT - - - - 430,000 470,000 1,470,000 1,475,000 1,040,000 51-510-85-00-8050 INTEREST PAYMENT - - - - 249,629 195,250 176,450 117,650 58,650 Debt Service - 2003 Debt Certificates 51-510-86-00-8000 PRINCIPAL PAYMENT 100,000 100,000 100,000 100,000 100,000 300,000 - - - 51-510-86-00-8050 INTEREST EXPENSE 29,350 25,450 21,450 21,450 17,300 13,050 - - - Debt Service - 2006A Refunding Debt Certificates 51-510-87-00-8000 PRINCIPAL PAYMENT 420,000 435,000 460,000 460,000 - - - - - 51-510-87-00-8050 INTEREST EXPENSE 189,406 172,606 155,206 77,603 - - - - - Debt Service - 2005C Bond 51-510-88-00-8000 PRINCIPAL PAYMENT 100,000 - - - - - - - - 51-510-88-00-8050 INTEREST EXPENSE 54,065 - - - - - - - - Debt Service - IEPA Loan L17-156300 51-510-89-00-8000 PRINCIPAL PAYMENT 92,224 94,544 96,923 96,923 99,361 101,860 104,423 107,050 107,050 51-510-89-00-8050 INTEREST EXPENSE 32,806 30,486 28,108 28,108 25,669 23,170 20,607 17,981 17,981 Debt Service - 2014C Refunding Bond 51-510-94-00-8000 PRINCIPAL PAYMENT - 120,000 120,000 120,000 120,000 130,000 125,000 130,000 130,000 51-510-94-00-8050 INTEREST PAYMENT 13,111 32,550 30,150 30,150 27,750 25,350 22,750 20,250 20,250 51-510-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - - - - 1,098,924 - - - - 51-510-99-00-9960 PAYMENT TO ESCROW AGENT 1,256,453 - - 6,193,291 - - - - - Expenses 4,319,725 3,965,434 6,631,429 12,447,020 5,158,503 4,267,178 5,580,459 4,787,653 4,381,296 Surplus(Deficit)(250,935) 4,096,296 (2,836,521) (2,049,983) (860,736) 65,332 (1,051,655) (97,040) 481,657 Fund Balance Equiv 1,099,988 5,196,289 2,434,477 3,146,306 2,285,570 2,350,902 1,299,247 1,202,208 1,683,865 25.46%131.04%36.71%25.28%44.31%55.09%23.28%25.11%38.43% 86 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Licenses & Permits35,000 77,350 - - - - - - - Charges for Service1,151,713 1,312,456 1,199,942 1,258,600 1,266,026 1,292,597 1,319,870 1,347,961 1,376,895 Investment Earnings9,176 1,193 1,000 2,250 1,250 1,250 1,250 1,250 1,250 Reimbursements2,360 1,264 200,000 208,125 200,000 200,000 200,000 200,000 200,000 Other Financing Sources1,243,972 1,134,654 1,134,052 1,134,052 1,137,166 1,133,782 1,134,114 1,137,948 1,137,948 Total Revenue2,442,221 2,526,917 2,534,994 2,603,027 2,604,442 2,627,629 2,655,234 2,687,159 2,716,093 ExpensesSalaries187,301 205,371 216,289 215,289 223,555 230,202 237,048 244,099 251,362 Benefits92,443 104,560 110,254 109,361 115,847 123,162 131,358 140,148 149,547 Contractual Services164,251 177,716 119,463 82,230 152,882 135,386 138,005 140,155 143,022 Sewer Fund (52)The Sewer Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for improvement and expansion of the sanitary sewer infrastructure while the operational side allows the City to service and maintain sanitary sewer systems.Supplies38,300 38,924 84,206 45,471 54,908 56,571 58,348 60,245 62,271 Capital Outlay808,520 284,509 460,282 431,916 472,435 611,575 504,655 459,015 459,015 Developer Commitments62,922 32,890 33,872 33,872 34,888 35,939 28,204 - - Debt Service2,054,461 1,865,399 1,865,857 1,865,857 1,877,110 1,880,265 1,352,307 1,300,798 1,300,798 Other Financing Uses83,588 76,275 75,075 75,075 73,875 77,675 73,875 75,125 75,125 Total Expenses3,491,786 2,785,644 2,965,298 2,859,071 3,005,500 3,150,775 2,523,800 2,419,585 2,441,140 Surplus (Deficit)(1,049,565) (258,727) (430,304) (256,044) (401,058) (523,146) 131,434 267,574 274,953 Ending Fund Balance Equivalent 1,829,603 1,570,874 977,023 1,314,830 913,772 390,626 522,060 789,634 1,064,587 52.40% 56.39% 32.95% 45.99% 30.40% 12.40% 20.69% 32.64% 43.61%$0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance Equivalent$0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance Equivalent87 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Sewer - 52 52-000-42-00-4216 BUILD PROGRAM PERMITS 35,000 76,600 - - - - - - - 52-000-42-00-4224 RENEW PROGRAM PERMITS - 750 - - - - - - - 52-000-44-00-4435 SEWER MAINTENANCE FEES 790,556 821,802 837,942 862,000 882,526 909,097 936,370 964,461 993,395 52-000-44-00-4440 SEWER INFRASTRUCTURE FEE 341,199 345,416 340,000 352,000 345,000 345,000 345,000 345,000 345,000 52-000-44-00-4455 SW CONNECTION FEES - OPERATIONS 600 15,200 2,000 18,500 15,000 15,000 15,000 15,000 15,000 52-000-44-00-4456 SW CONNECTION FEES - CAPITAL 5,400 114,750 7,000 11,500 10,000 10,000 10,000 10,000 10,000 52-000-44-00-4462 LATE PENALTIES - SEWER 13,634 13,740 13,000 13,500 13,500 13,500 13,500 13,500 13,500 52-000-44-00-4465 RIVER CROSSING FEES 324 1,548 - 1,100 - - - - - 52-000-45-00-4500 5,427 1,193 1,000 2,250 1,250 1,250 1,250 1,250 1,250 52-000-45-00-4550 3,749 - - - - - - - - 52-000-46-00-4625 REIMB - I & I REDUCTIONS - - 200,000 200,000 200,000 200,000 200,000 200,000 200,000 52-000-46-00-4690 2,360 1,264 - 8,125 - - - - - 52-000-49-00-4901 TRANSFER FROM GENERAL 1,133,972 1,134,654 1,134,052 1,134,052 1,137,166 1,133,782 1,134,114 1,137,948 1,137,948 52-000-49-00-4910 SALE OF CAPITAL ASSETS 110,000 - - - - - - - - Revenue 2,442,221 2,526,917 2,534,994 2,603,027 2,604,442 2,627,629 2,655,234 2,687,159 2,716,093 Sewer Operations 52-520-50-00-5010 SALARIES & WAGES 187,220 205,240 214,289 214,289 221,555 228,202 235,048 242,099 249,362 52-520-50-00-5020 OVERTIME 81 131 2,000 1,000 2,000 2,000 2,000 2,000 2,000 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 21,410 22,403 23,359 23,359 24,405 25,783 27,616 29,585 31,672 52-520-52-00-5214 FICA CONTRIBUTION 14,093 15,474 16,175 16,175 16,613 17,111 17,624 18,153 18,698 52-520-52-00-5216 GROUP HEALTH INSURANCE 40,589 48,364 51,144 51,144 54,530 58,892 63,603 68,691 74,186 52-520-52-00-5222 GROUP LIFE INSURANCE 328 409 371 371 371 375 379 383 387 52-520-52-00-5223 DENTAL INSURANCE 3,215 4,159 4,658 4,370 4,585 4,814 5,055 5,308 5,573 52-520-52-00-5224 VISION INSURANCE 407 552 552 552 568 585 603 621 640 52-520-52-00-5230 UNEMPLOYMENT INSURANCE 376 941 1,000 395 1,000 1,000 1,000 1,000 1,000 52-520-52-00-5231 LIABILITY INSURANCE 12,025 12,258 12,995 12,995 13,775 14,602 15,478 16,407 17,391 52-520-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - 38,925 40,093 41,296 42,535 43,811 52-520-54-00-5405 BUILD PROGRAM 35,000 76,600 - - - - - - - 52-520-54-00-5406 RENEW PROGRAM - 750 - - - - - - - 52-520-54-00-5412 TRAINING & CONFERENCES 1,504 1,515 3,300 2,500 3,300 3,300 3,300 3,300 3,300 52-520-54-00-5415 TRAVEL & LODGING 240 1,232 500 2,000 2,000 2,000 2,000 2,000 2,000 52-520-54-00-5430 PRINTING & DUPLICATING 30 1,265 1,700 1,250 1,500 1,500 1,500 1,500 1,500 52-520-54-00-5440 TELECOMMUNICATIONS 1,895 2,398 2,500 2,500 2,500 2,500 2,500 2,500 2,500 52-520-54-00-5444 LIFT STATION SERVICES 8,589 5,898 37,433 8,000 30,000 10,000 10,000 10,000 10,000 52-520-54-00-5462 PROFESSIONAL SERVICES 6,861 8,615 8,000 15,000 16,000 16,000 16,000 16,000 16,000 GAIN ON INVESTMENT REIMB - MISCELLANEOUS INVESTMENT EARNINGS 88 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 52-520-54-00-5480 UTILITIES 20,258 19,100 31,800 21,000 22,260 23,596 25,012 26,513 28,104 52-520-54-00-5485 RENTAL & LEASE PURCHASE 504 766 1,000 750 1,000 1,000 1,000 1,000 1,000 52-520-54-00-5488 OFFICE CLEANING - - - - 4,167 4,167 4,167 4,167 4,167 52-520-54-00-5489 LOSS ON INVESTMENT 75,369 - - - - - - - - 52-520-54-00-5490 VEHICLE MAINTENANCE SERVICES 4,447 5,437 12,000 8,000 10,000 10,000 10,000 10,000 10,000 52-520-54-00-5495 OUTSIDE REPAIR & MAINTENCE 6,512 51,366 16,000 16,000 16,000 16,000 16,000 16,000 16,000 52-520-54-00-5498 PAYING AGENT FEES 1,277 1,277 2,980 2,980 2,980 2,980 2,980 2,390 2,390 52-520-54-00-5499 BAD DEBT 1,765 1,497 2,250 2,250 2,250 2,250 2,250 2,250 2,250 52-520-56-00-5600 WEARING APPAREL 2,585 3,441 2,756 3,150 3,308 3,473 3,647 3,829 4,020 52-520-56-00-5610 OFFICE SUPPLIES 517 569 2,000 750 1,000 1,000 1,000 1,000 1,000 52-520-56-00-5613 LIFT STATION MAINTENANCE 5,012 5,584 12,000 6,000 8,000 8,000 8,000 8,000 8,000 52-520-56-00-5620 OPERATING SUPPLIES 4,828 6,621 5,000 5,300 5,500 5,500 5,500 5,500 5,500 52-520-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 1,315 2,697 2,000 2,000 2,000 2,000 2,000 2,000 2,000 52-520-56-00-5630 SMALL TOOLS & EQUIPMENT 1,109 1,848 2,500 2,000 2,500 2,500 2,500 2,500 2,500 52-520-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 259 - 1,200 1,271 1,200 1,200 1,200 1,200 1,200 52-520-56-00-5640 REPAIR & MAINTENANCE 1,301 4,290 30,000 5,000 10,000 10,000 10,000 10,000 10,000 52-520-56-00-5695 GASOLINE 21,374 13,874 26,750 20,000 21,400 22,898 24,501 26,216 28,051 52-520-60-00-6025 ROAD TO BETTER ROADS PROGRAM 251,677 225,494 200,000 165,000 200,000 200,000 200,000 200,000 200,000 52-520-60-00-6028 SANITARY SEWER LINING 98,029 - 200,000 200,000 200,000 200,000 200,000 200,000 200,000 52-520-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT - - 1,267 - 10,000 10,000 10,000 - - 52-520-60-00-6066 RTE 71 SANITARY SEWER REPLACEMENT - - - 7,901 3,420 142,560 35,640 - - 52-520-60-00-6070 VEHICLES 379,986 - - - - - - - - 52-520-60-00-6079 ROUTE 47 EXPANSION 78,828 59,015 59,015 59,015 59,015 59,015 59,015 59,015 59,015 52-520-75-00-7500 LENNAR - RAINTREE SEWER RECPATURE 62,922 32,890 33,872 33,872 34,888 35,939 28,204 - - Debt Service - 2004B Bond 52-520-84-00-8000 PRINCIPAL PAYMENT 375,000 395,000 410,000 410,000 435,000 455,000 - - - 52-520-84-00-8050 INTEREST EXPENSE 78,950 65,825 52,000 52,000 35,600 18,200 - - - Debt Service - 2003A IRBB Debt Certificates 52-520-90-00-8000 PRINCIPAL PAYMENT 105,000 110,000 115,000 115,000 120,000 130,000 135,000 140,000 140,000 52-520-90-00-8050 INTEREST EXPENSE 57,648 52,870 47,755 47,755 42,293 36,233 29,668 22,850 22,850 Debt Service - 2004A Debt Certificates 52-520-91-00-8000 PRINCIPAL PAYMENT 190,000 - - - - - - - - 52-520-91-00-8050 INTEREST EXPENSE 6,840 - - - - - - - - Debt Service - 2011 Refunding Bond 52-520-92-00-8000 PRINCIPAL PAYMENT 685,000 715,000 745,000 745,000 780,000 810,000 845,000 885,000 885,000 52-520-92-00-8050 INTEREST EXPENSE 448,972 419,654 389,052 389,052 357,166 323,782 289,114 252,948 252,948 89 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - IEPA Loan L17-115300 52-520-96-00-8000 PRINCIPAL PAYMENT 93,355 95,821 98,353 98,353 100,952 103,619 52,832 - - 52-520-96-00-8050 INTEREST EXPENSE 13,696 11,229 8,697 8,697 6,099 3,431 693 - - 52-520-99-00-9951 TRANSFER TO WATER 83,588 76,275 75,075 75,075 73,875 77,675 73,875 75,125 75,125 Expenses 3,491,786 2,785,644 2,965,298 2,859,071 3,005,500 3,150,775 2,523,800 2,419,585 2,441,140 Surplus(Deficit)(1,049,565) (258,727) (430,304) (256,044) (401,058) (523,146) 131,434 267,574 274,953 Fund Balance Equiv 1,829,603 1,570,874 977,023 1,314,830 913,772 390,626 522,060 789,634 1,064,587 52.40%56.39%32.95%45.99%30.40%12.40%20.69%32.64%43.61% 90 FY 2017FY 2015FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected ProposedProjected Projected Projected ProjectedRevenue Intergovernmental 40,144 - 400,000 - - 400,000 400,000 - - Licenses & Permits8,407 3,570 - - - - - - - Land Cash Contributions40,997 121,962 39,000 144,097 88,000 8,000 56,000 6,000 6,000 Reimbursements83,311 - 50,000 61,278 - - - - - Miscellaneous14 - - - - - - - - Other Financing Sources- - - 2,500 2,500 - - - - Total Revenue172,873 125,532 489,000 207,875 90,500 408,000 456,000 6,000 6,000 Land Cash Fund (72)Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions. Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community’s recreation needs at a lower cost to the City. Total Revenue172,873 125,532 489,000 207,875 90,500 408,000 456,000 6,000 6,000 ExpendituresContractual Services8,407 3,570 - - - - - - - Capital Outlay235,021 27,074 453,855 91,612 362,355 437,354 50,000 - - Total Expenditures243,428 30,644 453,855 91,612 362,355 437,354 50,000 - - Surplus (Deficit)(70,555) 94,888 35,145 116,263 (271,855) (29,354) 406,000 6,000 6,000 Ending Fund Balance117,430 212,318 220,320 328,581 56,726 27,372 433,372 439,372 445,372 $0 $100 $200 $300 $400 $500 ThousandsFund Balance$0 $100 $200 $300 $400 $500 ThousandsFund Balance91 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Land Cash - 72 72-000-41-00-4174 RTP GRANT - CLARK PARK 40,144 - - - - - - - - 72-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK - - 400,000 - - - 400,000 - - 72-000-41-00-4186 OSLAD GRANT - BRISTOL BAY - - - - - 400,000 - - - 72-000-42-00-4216 BUILD PROGRAM PERMITS 8,407 3,570 - - - - - - - 72-000-46-00-4655 REIMB - GRANDE RESERVE PARK 83,311 - 50,000 61,278 - - - - - 72-000-47-00-4701 WHITE OAK 1,406 - - - - - - - - 72-000-47-00-4703 AUTUMN CREEK 30,320 34,125 30,000 30,000 30,000 - - - - 72-000-47-00-4704 BLACKBERRY WOODS 7,386 9,659 5,000 7,000 6,000 6,000 6,000 6,000 6,000 72-000-47-00-4706 CALEDONIA - - - 2,013 - - 50,000 - - 72-000-47-00-4708 COUNTRY HILLS - 5,383 2,000 4,614 - - - - - 72-000-47-00-4711 FOX HIGHLANDS DETENTION - 1,406 - - - - - - - 72-000-47-00-4713 PRESTWICK - 67,600 - - - - - - - 72-000-47-00-4722 GC HOUSING (ANTHONY'S PLACE)- - - 97,162 - - - - - 72-000-47-00-4723 WINDETT RIDGE - - - - 50,000 - - - - 72-000-47-00-4736 BRIARWOOD 1,885 3,789 2,000 3,308 2,000 2,000 - - - 72-000-48-00-4850 MISCELLANEOUS INCOME 14 - - - - - - - - 72-000-49-00-4910 SALE OF CAPITAL ASSETS - - - 2,500 2,500 - - - - Revenue 172,873 125,532 489,000 207,875 90,500 408,000 456,000 6,000 6,000 72-720-54-00-5405 BUILD PROGRAM 8,407 3,570 - - - - - - - 72-720-60-00-6029 CALEDONIA PARK - - - - - - 50,000 - - 72-720-60-00-6032 MOSER HOLDING COSTS - 12,000 13,000 8,612 - - - - - 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 32,434 - - - 183,783 183,783 - - - 72-720-60-00-6044 CLARK PARK 20,661 - - - - - - - - 72-720-60-00-6045 RIVERFRONT PARK 29,495 5,362 365,855 8,000 178,572 178,571 - - - 72-720-60-00-6046 GRANDE RESERVE PARK A 380 9,562 75,000 75,000 - - - - - 72-720-60-00-6047 GRANDE RESERVE PARK B 146,021 150 - - - - - - - 72-720-60-00-6067 BLACKBERRY CREEK NATURE PRESERVE 6,030 - - - - 25,000 - - - 72-720-60-00-6069 WINDETT RIDGE PARK - - - - - 50,000 - - - Expenditures 243,428 30,644 453,855 91,612 362,355 437,354 50,000 - - Surplus(Deficit)(70,555) 94,888 35,145 116,263 (271,855) (29,354) 406,000 6,000 6,000 Fund Balance 117,430 212,318 220,320 328,581 56,726 27,372 433,372 439,372 445,372 92 FY 2017FY 2015FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected ProposedProjected Projected Projected ProjectedRevenue Charges for Service 352,714 408,469 355,000 435,000 395,000 395,000 395,000 395,000 395,000 Investment Earnings 698 369 350 350 350 350 350 350 350 Reimbursements 7,502 12,890 - 241 - - - - - Miscellaneous177,755 219,704 181,000 204,100 196,000 196,000 196,000 196,000 196,000 Other Financing Sources1,277,606 1,076,831 1,118,638 1,118,638 1,308,583 1,461,577 1,498,713 1,564,103 1,630,258 Total Revenue1,816,275 1,718,263 1,654,988 1,758,329 1,899,933 2,052,927 2,090,063 2,155,453 2,221,608 This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes consist of a wide variety of options serving children through senior citizens. Special events range from Music Under the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites including buildings, boulevards, parks, utility locations and natural areas.Parks and Recreation Fund (79)ExpendituresSalaries 775,138 723,194 816,544 826,000 903,518 926,408 949,985 974,269 999,282 Benefits 338,380 325,538 385,075 387,961 453,922 476,776 509,931 545,565 583,774 Contractual Services 374,840 251,733 260,710 319,386 274,220 274,983 275,792 276,650 277,559 Supplies 316,864 474,571 334,666 351,769 345,651 364,897 348,225 349,640 351,148 Total Expenditures 1,805,222 1,775,036 1,796,995 1,885,116 1,977,311 2,043,064 2,083,933 2,146,124 2,211,763 Surplus (Deficit) 11,053 (56,773) (142,007) (126,787) (77,378) 9,863 6,130 9,329 9,845 Ending Fund Balance 557,536 500,762 269,255 373,975 296,597 306,460 312,590 321,919 331,764 30.88% 28.21% 14.98% 19.84% 15.00% 15.00% 15.00% 15.00% 15.00%$0 $200 $400 $600 ThousandsFund Balance$0 $200 $400 $600 ThousandsFund Balance93 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Parks and Recreation - 79 79-000-44-00-4402 SPECIAL EVENTS 72,025 100,756 80,000 105,000 85,000 85,000 85,000 85,000 85,000 79-000-44-00-4403 CHILD DEVELOPMENT 103,683 110,861 100,000 130,000 120,000 120,000 120,000 120,000 120,000 79-000-44-00-4404 ATHLETICS & FITNESS 147,481 163,420 145,000 170,000 160,000 160,000 160,000 160,000 160,000 79-000-44-00-4441 CONCESSION REVENUE 29,525 33,432 30,000 30,000 30,000 30,000 30,000 30,000 30,000 79-000-45-00-4500 698 369 350 350 350 350 350 350 350 79-000-46-00-4690 REIMB - MISCELLANEOUS 7,502 12,890 - 241 - - - - - 79-000-48-00-4820 RENTAL INCOME 44,860 50,921 50,000 51,845 50,000 50,000 50,000 50,000 50,000 79-000-48-00-4825 PARK RENTALS 28,928 19,602 5,000 12,254 15,000 15,000 15,000 15,000 15,000 79-000-48-00-4843 HOMETOWN DAYS 88,475 106,579 108,000 117,354 108,000 108,000 108,000 108,000 108,000 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 9,317 18,917 15,000 19,647 20,000 20,000 20,000 20,000 20,000 79-000-48-00-4850 MISCELLANEOUS INCOME 6,175 23,685 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-000-49-00-4901 TRANSFER FROM GENERAL 1,277,606 1,076,831 1,118,638 1,118,638 1,308,583 1,461,577 1,498,713 1,564,103 1,630,258 Revenue 1,816,275 1,718,263 1,654,988 1,758,329 1,899,933 2,052,927 2,090,063 2,155,453 2,221,608 Parks Department 79-790-50-00-5010 SALARIES & WAGES 448,491 387,634 405,322 430,000 459,839 473,634 487,843 502,478 517,552 79-790-50-00-5015 PART-TIME SALARIES 32,644 24,382 40,178 38,000 45,000 45,000 45,000 45,000 45,000 79-790-50-00-5020 OVERTIME 932 1,884 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 51,195 41,923 44,098 47,000 52,224 53,383 57,183 61,264 65,590 79-790-52-00-5214 FICA CONTRIBUTION 36,172 30,890 33,797 35,000 37,601 38,729 39,891 41,088 42,321 79-790-52-00-5216 GROUP HEALTH INSURANCE 109,775 102,203 126,121 126,121 163,947 177,063 191,228 206,526 223,048 79-790-52-00-5222 GROUP LIFE INSURANCE 942 790 724 884 808 816 824 832 840 79-790-52-00-5223 DENTAL INSURANCE 8,959 7,978 9,119 8,288 10,883 11,427 11,998 12,598 13,228 79-790-52-00-5224 VISION INSURANCE 940 947 1,023 1,000 1,250 1,288 1,327 1,367 1,408 79-790-54-00-5412 TRAINING & CONFERENCES 3,045 2,136 7,000 4,000 7,000 7,000 7,000 7,000 7,000 79-790-54-00-5415 TRAVEL & LODGING 453 85 3,000 1,000 3,000 3,000 3,000 3,000 3,000 79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 109,650 - - 53,908 - - - - - 79-790-54-00-5440 TELECOMMUNICATIONS 3,776 5,312 3,510 6,000 6,000 6,000 6,000 6,000 6,000 79-790-54-00-5462 PROFESSIONAL SERVICES 4,229 7,206 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-790-54-00-5466 LEGAL SERVICES 12,084 5,415 6,000 4,000 6,000 6,000 6,000 6,000 6,000 79-790-54-00-5485 RENTAL & LEASE PURCHASE 1,192 2,461 2,500 3,000 2,500 2,500 2,500 2,500 2,500 79-790-54-00-5488 OFFICE CLEANING - - - - 6,250 6,250 6,250 6,250 6,250 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 41,995 36,800 47,500 23,500 50,000 50,000 50,000 50,000 50,000 79-790-56-00-5600 WEARING APPAREL 4,643 5,759 5,182 5,182 5,441 5,713 5,999 6,299 6,614 79-790-56-00-5610 OFFICE SUPPLIES 85 347 300 300 300 300 300 300 300 79-790-56-00-5620 OPERATING SUPPLIES 18,295 146,681 22,500 22,500 25,000 25,000 25,000 25,000 25,000 INVESTMENT EARNINGS 94 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 9,081 5,518 4,500 2,500 4,500 4,500 4,500 4,500 4,500 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,000 2,000 500 2,000 2,000 20,000 2,000 2,000 2,000 79-790-56-00-5640 REPAIR & MAINTENANCE 60,514 64,517 56,000 56,000 56,000 56,000 56,000 56,000 56,000 79-790-56-00-5695 GASOLINE 17,283 11,694 21,400 12,000 12,840 13,739 14,701 15,730 16,831 978,375 894,562 846,274 888,183 964,383 1,013,342 1,030,544 1,067,732 1,106,982 Recreation Department 79-795-50-00-5010 SALARIES & WAGES 240,199 261,071 280,333 287,000 303,179 312,274 321,642 331,291 341,230 79-795-50-00-5015 PART-TIME SALARIES 11,439 6,537 22,711 11,000 25,000 25,000 25,000 25,000 25,000 79-795-50-00-5045 CONCESSION WAGES 8,625 7,549 15,000 10,000 15,000 15,000 15,000 15,000 15,000 79-795-50-00-5046 PRE-SCHOOL WAGES 24,223 23,902 25,000 35,000 37,500 37,500 37,500 37,500 37,500 79-795-50-00-5052 INSTRUCTORS WAGES 8,585 10,235 25,000 12,000 15,000 15,000 15,000 15,000 15,000 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 28,192 28,362 32,976 32,976 38,272 34,975 37,471 40,152 42,995 79-795-52-00-5214 FICA CONTRIBUTION 21,830 23,119 28,068 28,068 29,305 30,184 31,090 32,023 32,984 79-795-52-00-5216 GROUP HEALTH INSURANCE 74,560 83,005 101,075 101,075 111,170 120,064 129,669 140,043 151,246 79-795-52-00-5222 GROUP LIFE INSURANCE 551 618 559 450 529 534 539 544 549 79-795-52-00-5223 DENTAL INSURANCE 4,731 4,987 6,716 6,300 7,070 7,424 7,795 8,185 8,594 79-795-52-00-5224 VISION INSURANCE 533 716 799 799 863 889 916 943 971 79-795-54-00-5412 TRAINING & CONFERENCES 3,543 3,481 5,000 4,000 5,000 5,000 5,000 5,000 5,000 79-795-54-00-5415 TRAVEL & LODGING 217 354 3,000 2,000 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - - - 19,978 - - - - - 79-795-54-00-5426 PUBLISHING & ADVERTISING 42,314 49,207 45,000 50,000 50,000 50,000 50,000 50,000 50,000 79-795-54-00-5440 TELECOMMUNICATIONS 6,603 7,231 8,000 7,500 8,000 8,000 8,000 8,000 8,000 79-795-54-00-5447 SCHOLARSHIPS 420 121 2,500 1,500 2,500 2,500 2,500 2,500 2,500 79-795-54-00-5452 POSTAGE & SHIPPING 2,964 1,008 3,500 3,000 3,500 3,500 3,500 3,500 3,500 79-795-54-00-5460 DUES & SUBSCRIPTIONS 1,917 1,231 2,500 3,000 2,500 2,500 2,500 2,500 2,500 79-795-54-00-5462 PROFESSIONAL SERVICES 81,047 94,358 80,000 100,000 90,000 90,000 90,000 90,000 90,000 79-795-54-00-5480 UTILITIES 15,413 10,596 21,200 12,000 12,720 13,483 14,292 15,150 16,059 79-795-54-00-5485 RENTAL & LEASE PURCHASE 3,602 3,019 4,500 3,000 4,000 4,000 4,000 4,000 4,000 79-795-54-00-5488 OFFICE CLEANING - - - - 6,250 6,250 6,250 6,250 6,250 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 8,580 6,770 3,000 2,500 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5496 PROGRAM REFUNDS 9,819 14,942 10,000 12,500 - - - - - 79-795-54-00-5497 PROPERTY TAX PAYMENT 21,977 - - - - - - - - 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 85,480 94,845 100,000 96,287 100,000 100,000 100,000 100,000 100,000 79-795-56-00-5606 PROGRAM SUPPLIES 89,074 108,100 86,000 122,000 100,000 100,000 100,000 100,000 100,000 79-795-56-00-5607 CONCESSION SUPPLIES 15,812 19,299 18,000 15,000 18,000 18,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES 3,406 2,212 3,000 2,000 3,000 3,000 3,000 3,000 3,000 79-795-56-00-5620 OPERATING SUPPLIES 8,086 11,373 13,500 12,500 15,000 15,000 15,000 15,000 15,000 95 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 399 500 500 500 500 500 500 500 79-795-56-00-5640 REPAIR & MAINTENANCE 2,101 1,009 2,000 2,000 2,000 2,000 2,000 2,000 2,000 79-795-56-00-5695 GASOLINE 1,004 818 1,284 1,000 1,070 1,145 1,225 1,311 1,403 826,847 880,474 950,721 996,933 1,012,928 1,029,722 1,053,389 1,078,392 1,104,781 Expenditures 1,805,222 1,775,036 1,796,995 1,885,116 1,977,311 2,043,064 2,083,933 2,146,124 2,211,763 Surplus(Deficit)11,053 (56,773) (142,007) (126,787) (77,378) 9,863 6,130 9,329 9,845 Fund Balance 557,536 500,762 269,255 373,975 296,597 306,460 312,590 321,919 331,764 30.88%28.21%14.98%19.84%15.00%15.00%15.00%15.00%15.00% 96 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes626,950 622,529 644,719 626,183 645,867 658,784 671,960 685,399 699,107 Intergovernmental26,934 26,475 22,450 18,294 22,450 22,450 22,450 22,450 22,450 Fines & Forfeits8,356 8,081 9,300 7,620 8,000 8,000 8,000 8,000 8,000 Charges for Service10,841 9,191 11,500 10,008 10,000 10,000 10,000 10,000 10,000 Investment Earnings1,279 436 350 924 800 800 800 800 800 Reimbursements13,174 - - 2,141 - - - - - Miscellaneous6,762 5,240 7,500 6,692 5,500 5,500 5,500 5,500 5,500 Other Financing Sources25,189 25,928 36,068 25,225 27,236 28,810 30,479 32,248 34,123 Total Revenue719,485 697,880 731,887 697,087 719,853 734,344 749,189 764,397 779,980 Library Operations Fund (82)The Yorkville Public Library provides the people of the community, from pre-school through maturity, with access to a collection of books and other materials which will serve their educational, cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading.ExpendituresSalaries 400,069 391,904 419,134 411,500 473,828 473,828 473,828 473,828 473,828 Benefits 157,525 151,698 181,638 161,483 182,877 191,873 201,547 211,951 223,142 Contractual Services145,651 94,596 129,171 109,389 141,880 142,389 142,928 143,500 144,106 Supplies17,144 23,907 24,000 26,849 31,000 31,000 31,000 31,000 31,000 Other Financing Uses3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000 Total Expenditures723,876 665,207 756,943 715,873 832,585 842,090 852,303 863,279 875,076 Surplus (Deficit)(4,391) 32,673 (25,056) (18,786) (112,732) (107,746) (103,114) (98,882) (95,096) Ending Fund Balance466,683 499,355 435,726 480,569 367,837 260,091 156,977 58,095 (37,001) 64.47% 75.07% 57.56% 67.13% 44.18% 30.89% 18.42% 6.73% -4.23%($100)$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance($100)$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance97 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Library Operations 82-000-40-00-4000 PROPERTY TAXES 626,950 622,529 644,719 626,183 645,867 658,784 671,960 685,399 699,107 82-000-41-00-4120 PERSONAL PROPERTY TAX 5,783 5,324 5,250 5,250 5,250 5,250 5,250 5,250 5,250 82-000-41-00-4170 STATE GRANTS 21,151 21,151 17,200 13,044 17,200 17,200 17,200 17,200 17,200 82-000-43-00-4330 LIBRARY FINES 8,356 8,081 9,300 7,620 8,000 8,000 8,000 8,000 8,000 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 6,647 6,038 7,500 6,588 6,500 6,500 6,500 6,500 6,500 82-000-44-00-4422 COPY FEES 3,095 2,283 3,000 2,484 2,500 2,500 2,500 2,500 2,500 82-000-44-00-4439 PROGRAM FEES 1,099 870 1,000 936 1,000 1,000 1,000 1,000 1,000 82-000-45-00-4500 816 436 350 924 800 800 800 800 800 82-000-45-00-4550 463 - - - - - - - - 82-000-46-00-4690 REIMB - MISCELLANEOUS 13,174 - - 2,141 - - - - - 82-000-48-00-4820 RENTAL INCOME 1,851 1,942 2,000 2,328 2,000 2,000 2,000 2,000 2,000 82-000-48-00-4824 DVD RENTAL INCOME 3,923 2,454 5,000 2,364 2,500 2,500 2,500 2,500 2,500 82-000-48-00-4850 MISCELLANEOUS INCOME 988 844 500 2,000 1,000 1,000 1,000 1,000 1,000 82-000-49-00-4901 TRANSFER FROM GENERAL 25,189 25,928 36,068 25,225 27,236 28,810 30,479 32,248 34,123 Revenue 719,485 697,880 731,887 697,087 719,853 734,344 749,189 764,397 779,980 82-820-50-00-5010 SALARIES & WAGES 210,198 201,312 217,309 213,500 223,828 223,828 223,828 223,828 223,828 82-820-50-00-5015 PART-TIME SALARIES 189,871 190,592 201,825 198,000 250,000 250,000 250,000 250,000 250,000 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 23,897 21,767 23,470 23,470 24,435 24,435 24,435 24,435 24,435 82-820-52-00-5214 FICA CONTRIBUTION 29,991 29,361 31,448 31,448 35,587 35,587 35,587 35,587 35,587 82-820-52-00-5216 GROUP HEALTH INSURANCE 72,838 68,514 83,960 75,000 88,996 96,116 103,805 112,109 121,078 82-820-52-00-5222 GROUP LIFE INSURANCE 427 443 403 403 403 407 411 415 419 82-820-52-00-5223 DENTAL INSURANCE 4,728 5,034 5,638 5,286 5,550 5,828 6,119 6,425 6,746 82-820-52-00-5224 VISION INSURANCE 455 651 651 651 670 690 711 732 754 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - 420 2,500 474 1,000 1,000 1,000 1,000 1,000 82-820-52-00-5231 LIABILITY INSURANCE 25,189 25,508 33,568 24,751 26,236 27,810 29,479 31,248 33,123 82-820-54-00-5412 TRAINING & CONFERENCES 133 249 500 500 500 500 500 500 500 82-820-54-00-5415 TRAVEL & LODGING 514 262 600 600 600 600 600 600 600 82-820-54-00-5421 PPRT TAX REBATE - 678 - - - - - - - 82-820-54-00-5426 PUBLISHING & ADVERTISING 47 23 100 100 100 100 100 100 100 82-820-54-00-5440 TELECOMMUNICATIONS 11,468 6,007 6,000 6,000 6,000 6,000 6,000 6,000 6,000 82-820-54-00-5452 POSTAGE & SHIPPING 455 494 500 500 500 500 500 500 500 82-820-54-00-5460 DUES & SUBSCRIPTIONS 9,934 9,560 12,000 12,000 12,000 12,000 12,000 12,000 12,000 82-820-54-00-5462 PROFESSIONAL SERVICES 28,610 31,278 29,000 29,000 40,000 40,000 40,000 40,000 40,000 82-820-54-00-5466 LEGAL SERVICES 975 - 2,000 1,000 2,000 2,000 2,000 2,000 2,000 82-820-54-00-5468 AUTOMATION 24,923 17,890 35,000 20,000 20,000 20,000 20,000 20,000 20,000 INVESTMENT EARNINGS GAIN ON INVESTMENT 98 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 82-820-54-00-5480 UTILITIES 11,518 6,504 16,281 8,000 8,480 8,989 9,528 10,100 10,706 82-820-54-00-5489 LOSS ON INVESTMENT 9,300 - - - - - - - - 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 46,085 19,962 25,000 30,000 50,000 50,000 50,000 50,000 50,000 82-820-54-00-5498 PAYING AGENT FEES 1,689 1,689 2,190 1,689 1,700 1,700 1,700 1,700 1,700 82-820-56-00-5610 OFFICE SUPPLIES 5,257 9,240 8,000 8,000 8,000 8,000 8,000 8,000 8,000 82-820-56-00-5620 OPERATING SUPPLIES 9,338 11,210 8,000 10,000 10,000 10,000 10,000 10,000 10,000 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 82-820-56-00-5671 LIBRARY PROGRAMMING 1,209 1,030 1,000 1,000 1,000 1,000 1,000 1,000 1,000 82-820-56-00-5676 EMPLOYEE RECOGNITION - - - - - - - - - 82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - - 82-820-56-00-5685 DVD'S 1,340 2,427 2,000 2,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5686 BOOKS - - 5,000 5,849 10,000 10,000 10,000 10,000 10,000 82-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE 3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000 Expenditures 723,876 665,207 756,943 715,873 832,585 842,090 852,303 863,279 875,076 Surplus(Deficit)(4,391) 32,673 (25,056) (18,786) (112,732) (107,746) (103,114) (98,882) (95,096) Fund Balance 466,683 499,355 435,726 480,569 367,837 260,091 156,977 58,095 (37,001) 64.47%75.07%57.56%67.13%44.18%30.89%18.42%6.73%-4.23% 99 FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 727,762 746,621 749,771 745,908 757,396 789,101 794,013 824,088 824,088 Investment Earnings 72 123 - 211 - - - - - Other Financing Sources 3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000 Total Revenue 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Expenditures Debt Service 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Total Expenditures 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Surplus (Deficit)- - - - - - - - - Ending Fund Balance - - - - - - - - - Library Debt Service Fund (83) The Library Debt Service Fund accumulates monies for payment of the 2006 and 2013 refinancing bonds, which were issued to finance construction of the Library building. $0 $0 $0 $1 $1 $1 Fund Balance 100 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Library Debt Service 83-000-40-00-4000 PROPERTY TAXES 727,762 746,621 749,771 745,908 757,396 789,101 794,013 824,088 824,088 83-000-45-00-4500 INVESTMENT EARNINGS 72 123 - 211 - - - - - 83-000-49-00-4982 TRANSFER FROM LIBRARY OPS 3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000 Revenue 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Debt Service - 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT 50,000 50,000 50,000 50,000 50,000 50,000 50,000 75,000 75,000 83-830-84-00-8050 INTEREST PAYMENT 34,488 32,113 29,738 29,738 27,363 24,988 22,613 20,238 20,238 Debt Service - 2013 Refunding Bond 83-830-99-00-8000 PRINCIPAL PAYMENT 455,000 485,000 500,000 500,000 520,000 565,000 585,000 610,000 610,000 83-830-99-00-8050 INTEREST PAYMENT 191,833 182,733 173,033 173,033 163,033 152,113 139,400 121,850 121,850 Expenditures 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Surplus(Deficit)- - - - - - - - - Fund Balance - - - - - - - - - 101 . FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Licenses & Permits 25,325 36,100 20,000 50,000 35,000 35,000 35,000 35,000 35,000 Investment Earnings 11 8 10 10 10 10 10 10 10 Miscellaneous 13 10 - - - - - - - Total Revenue 25,349 36,118 20,010 50,010 35,010 35,010 35,010 35,010 35,010 Expenditures Contractual Services 3,093 4,258 3,500 3,500 3,500 3,500 3,500 3,500 3,500 Supplies 36,412 29,768 8,395 36,608 31,500 31,510 31,510 31,510 31,510 Total Expenditures 39,505 34,026 11,895 40,108 35,000 35,010 35,010 35,010 35,010 Surplus (Deficit)(14,156) 2,092 8,115 9,902 10 - - - - Ending Fund Balance 12,714 14,087 28,944 23,989 23,999 23,999 23,999 23,999 23,999 Library Capital Fund (84) The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital, contractual and supply purchases. $0 $10 $20 $30 $40 ThousandsFund Balance 102 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Library Capital 84-000-42-00-4214 DEVELOPMENT FEES 25,325 35,350 20,000 50,000 35,000 35,000 35,000 35,000 35,000 84-000-42-00-4224 RENEW PROGRAM PERMITS - 750 - - - - - - - 84-000-45-00-4500 11 8 10 10 10 10 10 10 10 84-000-48-00-4850 MISCELLANEOUS INCOME 13 10 - - - - - - - Revenue 25,349 36,118 20,010 50,010 35,010 35,010 35,010 35,010 35,010 84-840-54-00-5406 RENEW PROGRAM - 750 - - - - - - - 84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,093 3,508 3,500 3,500 3,500 3,500 3,500 3,500 3,500 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 16,428 1,311 - 10,108 15,000 15,000 15,000 15,000 15,000 84-840-56-00-5683 AUDIO BOOKS 2,467 1,237 - 2,500 - - - - - 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - - 84-840-56-00-5685 DVD'S 1,250 394 - 2,000 - - - - - 84-840-56-00-5686 BOOKS 16,267 26,826 8,395 22,000 16,500 16,510 16,510 16,510 16,510 Expenditures 39,505 34,026 11,895 40,108 35,000 35,010 35,010 35,010 35,010 Surplus(Deficit)(14,156) 2,092 8,115 9,902 10 - - - - Fund Balance 12,714 14,087 28,944 23,989 23,999 23,999 23,999 23,999 23,999 INVESTMENT EARNINGS 103 FY 2017FY 2015FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected ProposedProjected Projected Projected ProjectedRevenue Taxes 9,295 143,784 200,000 215,360 225,000 225,000 225,000 225,000 225,000 Investment Earnings- 5 - - - - - - - Other Financing Sources- 1,597,288 - - - - - - - Total Revenue9,295 1,741,077 200,000 215,360 225,000 225,000 225,000 225,000 225,000 ExpendituresContractual Services4,953 16,477 3,140 2,140 13,841 13,841 13,841 13,841 13,841 Countryside TIF Fund (87)The Countryside TIF was created in February of 2005, with the intent of constructing a future retail development at Countryside Center. This TIF is located at the northwest corner of US Route 34 and IL Route 47.Capital Outlay7,004 - - - - - - - - Debt Service68,073 87,743 159,619 159,619 149,675 149,358 209,845 208,311 208,311 Other Financing Uses- 1,581,984 - - - - - - - Total Expenditures80,030 1,686,204 162,759 161,759 163,516 163,199 223,686 222,152 222,152 Surplus (Deficit)(70,735) 54,873 37,241 53,601 61,484 61,801 1,314 2,848 2,848 Ending Fund Balance(604,820) (549,946) (520,551) (496,345) (434,861) (373,060) (371,746) (368,898) (366,050) ($800)($600)($400)($200)$0 ThousandsFund Balance($800)($600)($400)($200)$0 ThousandsFund Balance104 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Countryside TIF 87-000-40-00-4000 PROPERTY TAXES 9,295 143,784 200,000 215,360 225,000 225,000 225,000 225,000 225,000 87-000-45-00-4500 - 5 - - - - - - - 87-000-49-00-4902 - 1,475,000 - - - - - - - 87-000-49-00-4903 PREMIUM ON BOND ISSUANCE - 122,288 - - - - - - - Revenue 9,295 1,741,077 200,000 215,360 225,000 225,000 225,000 225,000 225,000 87-870-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - 10,701 10,701 10,701 10,701 10,701 87-870-54-00-5402 BOND ISSUANCE COSTS - 15,304 - - - - - - - 87-870-54-00-5462 PROFESSIONAL SERVICES 3,829 638 2,000 1,000 2,000 2,000 2,000 2,000 2,000 87-870-54-00-5498 PAYING AGENT FEES 1,124 535 1,140 1,140 1,140 1,140 1,140 1,140 1,140 87-870-60-00-6000 PROJECT COSTS 7,004 - - - - - - - - 2015A Bond 87-870-77-00-8000 PRINCIPAL PAYMENT - - 26,460 26,460 41,013 42,336 104,517 107,163 107,163 87-870-77-00-8050 INTEREST PAYMENT - - 82,444 82,444 57,947 56,307 54,613 50,433 50,433 Debt Service - 2005 Bond 87-870-80-00-8000 PRINCIPAL PAYMENT - - - - - - - - - 87-870-80-00-8050 INTEREST PAYMENT 68,073 68,073 - - - - - - - Debt Service - 2014 Refunding Bond 87-870-93-00-8000 PRINCIPAL PAYMENT - - - - - - - - - 87-870-93-00-8050 INTEREST PAYMENT - 19,670 50,715 50,715 50,715 50,715 50,715 50,715 50,715 87-870-99-00-9960 PAYMENT TO ESCROW AGENT - 1,581,984 - - - - - - - Expenditures 80,030 1,686,204 162,759 161,759 163,516 163,199 223,686 222,152 222,152 Surplus(Deficit)(70,735) 54,873 37,241 53,601 61,484 61,801 1,314 2,848 2,848 Fund Balance (604,820) (549,946) (520,551) (496,345) (434,861) (373,060) (371,746) (368,898) (366,050) INVESTMENT EARNINGS BOND ISSUANCE 105 FY 2017 FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Actual Actual Budget Projected Proposed Projected Projected Projected Projected Revenue Taxes 60,027 68,868 70,000 67,307 70,000 75,000 75,000 80,000 80,000 Investment Earnings 1 3 50 - - - - - - Miscellaneous 187 236 - - - - - - - Total Revenue 60,215 69,107 70,050 67,307 70,000 75,000 75,000 80,000 80,000 Expenditures Contractual Services 20,045 17,830 35,360 35,360 65,659 65,659 65,659 65,659 65,659 Capital Outlay 19,106 36,668 443,170 605,924 137,420 17,420 17,420 17,420 17,420 Debt Service - - - - 228,000 221,000 214,000 207,000 - Other Financing Uses 13,500 - - - - - - - - Total Expenditures 52,651 54,498 478,530 641,284 431,079 304,079 297,079 290,079 83,079 Surplus (Deficit)7,564 14,609 (408,480) (573,977) (361,079) (229,079) (222,079) (210,079) (3,079) Ending Fund Balance 239,096 253,703 (154,775) (320,274) (681,353) (910,432) (1,132,511) (1,342,590) (1,345,669) The Downtown TIF was created in 2006, in order to finance a mixed use development in the downtown area. Downtown TIF Fund (88) ($1,500) ($1,000) ($500) $0 $500 ThousandsFund Balance 106 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Downtown TIF 88-000-40-00-4000 PROPERTY TAXES 60,027 68,868 70,000 67,307 70,000 75,000 75,000 80,000 80,000 88-000-45-00-4500 INVESTMENT EARNINGS 1 3 50 - - - - - - 88-000-48-00-4850 MISCELLANEOUS INCOME 187 236 - - - - - - - Revenue 60,215 69,107 70,050 67,307 70,000 75,000 75,000 80,000 80,000 88-880-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - 30,284 30,284 30,284 30,284 30,284 88-880-54-00-5425 TIF INCENTIVE PAYOUT 16,196 15,223 20,000 20,000 20,000 20,000 20,000 20,000 20,000 88-880-54-00-5462 PROFESSIONAL SERVICES 276 2,051 360 360 375 375 375 375 375 88-880-54-00-5466 LEGAL SERVICES 3,573 556 15,000 15,000 15,000 15,000 15,000 15,000 15,000 88-880-60-00-6000 PROJECT COSTS 11,686 29,248 125,000 125,000 100,000 10,000 10,000 10,000 10,000 88-880-60-00-6011 PROPERTY ACQUISITION - - - 370,000 - - - - - 88-880-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT - - 310,750 103,504 30,000 - - - - 88-880-60-00-6079 ROUTE 47 EXPANSION 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420 Old Second Building - Installment Contract 88-880-81-00-8000 PRINCIPAL PAYMENT - - - - 200,000 200,000 200,000 200,000 - 88-880-81-00-8050 INTEREST PAYMENT - - - - 28,000 21,000 14,000 7,000 - 88-880-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL 13,500 - - - - - - - - Expenditures 52,651 54,498 478,530 641,284 431,079 304,079 297,079 290,079 83,079 Surplus(Deficit)7,564 14,609 (408,480) (573,977) (361,079) (229,079) (222,079) (210,079) (3,079) Fund Balance 239,096 253,703 (154,775) (320,274) (681,353) (910,432) (1,132,511) (1,342,590) (1,345,669) 107 FY 2017FY 2015FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes 10,481,261 10,734,104 10,729,798 11,073,462 11,216,905 11,503,724 11,769,837 12,046,924 12,325,153 Intergovernmental 3,235,575 3,013,271 3,974,062 3,217,115 3,071,862 3,450,664 3,499,261 3,143,730 3,189,089 Licenses & Permits 500,590 699,848 232,000 495,250 402,000 402,000 402,000 402,000 402,000 Fines & Forfeits 146,433 135,013 140,425 147,960 147,925 147,925 147,925 147,925 147,925 Charges for Service 5,841,529 7,250,288 7,167,750 7,570,728 7,666,955 7,613,239 7,831,147 8,058,696 8,296,330 Investment Earnings 33,856 15,542 7,950 36,900 23,750 18,750 15,000 9,250 8,750 Reimbursements 1,523,506 522,018 599,740 574,458 727,617 260,000 260,000 260,000 260,000 Land Cash Contributions 40,997 121,962 39,000 144,097 88,000 8,000 56,000 6,000 6,000 Miscellaneous 82,982 83,969 83,433 86,783 84,332 85,504 86,699 87,918 89,161 Other Financing Sources 9,404,991 7,525,100 1,555,828 7,940,595 2,866,200 1,952,841 1,902,345 1,717,179 1,717,179 Total Revenue31,291,720 30,101,115 24,529,986 31,287,348 26,295,546 25,442,647 25,970,214 25,879,622 26,441,587 EdiUnited City of Yorkville - Consolidated BudgetThe table and graph below present the City's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted funds are included except for the following: Park & Recreation Capital portion of Vehicle and Equipment (25); Library Operations (82); Library Debt Service (83); Library Capital (84); Park & Recreation (79); and Recreation Center (80).ExpendituresSalaries 4,263,239 4,539,879 4,995,150 4,919,671 5,272,179 5,381,194 5,531,036 5,685,376 5,844,345 Benefits 2,638,019 2,771,286 3,161,031 3,056,625 3,469,312 3,681,292 3,908,775 4,149,123 4,403,025 Contractual Services 5,738,127 6,040,730 5,902,176 5,849,946 6,177,460 5,944,405 6,034,093 5,950,814 6,037,415 Supplies 735,944 666,617 863,627 831,022 897,274 902,581 923,167 944,977 968,085 Capital Outlay 4,684,018 4,997,968 9,060,689 8,233,923 5,539,062 3,121,038 2,983,551 1,916,577 1,866,714 Developer Commitment 62,922 32,890 33,872 33,872 34,888 35,939 28,204 - - Debt Service3,679,708 3,799,830 4,111,637 3,973,453 4,244,012 4,436,730 4,644,360 4,528,636 3,827,637 Other Financing Uses6,208,575 4,119,003 2,709,534 9,018,336 4,199,519 3,443,228 3,431,537 3,313,530 3,381,560 Total Expenditures28,010,552 26,968,203 30,837,716 35,916,848 29,833,706 26,946,407 27,484,723 26,489,033 26,328,781 Surplus (Deficit)3,281,168 3,132,912 (6,307,730) (4,629,500) (3,538,160) (1,503,760) (1,514,509) (609,412) 112,806 Ending Fund Balance13,095,434 16,227,120 9,403,882 11,597,620 8,059,460 6,555,700 5,041,191 4,431,780 4,544,586 46.75%60.17%30.49% 32.29% 27.01% 24.33% 18.34% 16.73% 17.26%$0 $5,000 $10,000 $15,000 $20,000 ThousandsFund Balance$0 $5,000 $10,000 $15,000 $20,000 ThousandsFund Balance108 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes1,354,712 1,369,150 1,394,490 1,372,091 1,403,263 1,447,885 1,465,973 1,509,487 1,523,195 Intergovernmental26,934 26,475 22,450 18,294 22,450 22,450 22,450 22,450 22,450 Licenses & Permits25,325 36,100 20,000 50,000 35,000 35,000 35,000 35,000 35,000 Fines & Forfeits8,356 8,081 9,300 7,620 8,000 8,000 8,000 8,000 8,000 Charges for Service10,841 9,191 11,500 10,008 10,000 10,000 10,000 10,000 10,000 Investment Earnings1,362 567 360 1,145 810 810 810 810 810 Reimbursements13,174 - - 2,141 - - - - - Miscellaneous6,775 5,250 7,500 6,692 5,500 5,500 5,500 5,500 5,500 Other Financing Sources28,676 29,030 39,068 31,877 30,236 31,810 33,479 35,248 37,123 Total Revenue1,476,155 1,483,844 1,504,668 1,499,868 1,515,259 1,561,455 1,581,212 1,626,495 1,642,078 ExpendituresYorkville Public Library - Consolidated BudgetThe table and graph below present the Library's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Library funds are included: Library Operations (82); Library Debt Service (83); and Library Capital (84).pSalaries400,069 391,904 419,134 411,500 473,828 473,828 473,828 473,828 473,828 Benefits157,525 151,698 181,638 161,483 182,877 191,873 201,547 211,951 223,142 Contractual Services148,744 98,854 132,671 112,889 145,380 145,889 146,428 147,000 147,606 Supplies53,556 53,675 32,395 63,457 62,500 62,510 62,510 62,510 62,510 Debt Service731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Other Financing Uses3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000 Total Expenditures1,494,702 1,449,079 1,521,609 1,508,752 1,627,981 1,669,201 1,684,326 1,725,377 1,737,174 Surplus (Deficit)(18,547) 34,765 (16,941) (8,884) (112,722) (107,746) (103,114) (98,882) (95,096) Ending Fund Balance479,397 513,442 464,670 504,558 391,836 284,090 180,976 82,094 (13,002) 32.07% 35.43% 30.54% 33.44% 24.07% 17.02% 10.74% 4.76% -0.75%($100)$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance($100)$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance109 FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Charges for Service463,014 410,094 430,000 512,886 397,500 397,500 397,500 397,500 397,500 Investment Earnings1,010 412 400 430 430 400 400 400 400 Reimbursements105,273 12,890 - 241 - - - - - Miscellaneous177,755 219,704 181,000 204,100 196,000 196,000 196,000 196,000 196,000 Other Financing Sources1,277,606 1,077,631 1,118,638 1,366,810 1,308,583 1,461,577 1,498,713 1,564,103 1,630,258 Total Revenue2,024,658 1,720,731 1,730,038 2,084,467 1,902,513 2,055,477 2,092,613 2,158,003 2,224,158 ExpendituresSalaries775,138 723,194 816,544 826,000 903,518 926,408 949,985 974,269 999,282 Benefits338,380 325,538 385,075 387,961 453,922 476,776 509,931 545,565 583,774 Yorkville Parks and Recreation - Consolidated BudgetThe table and graph below present the Park & Recreation funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Park & Recreation funds are included: Parks & Recreation (79); Recreation Center (80); and the Parks & Recreation Capital portion of Vehicle & Equipment (25).,,,,,,,,,Contractual Services379,143 252,958 260,710 321,158 274,220 274,983 275,792 276,650 277,559 Supplies316,864 474,571 334,666 351,769 345,651 364,897 348,225 349,640 351,148 Capital Outlay111,937 124,165 54,000 53,908 270,441 - - - - Debt Service2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,218 Total Expenditures1,923,681 1,902,645 1,853,214 1,943,015 2,249,971 2,045,283 2,086,152 2,148,343 2,213,981 Surplus (Deficit)100,977 (181,914) (123,176) 141,452 (347,458) 10,194 6,461 9,660 10,177 Ending Fund Balance683,219 502,603 269,255 644,055 296,597 306,791 313,252 322,912 333,089 35.52% 26.42% 14.53% 33.15% 13.18% 15.00% 15.02% 15.03% 15.04%$0 $200 $400 $600 $800 ThousandsFund Balance110 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Cash Flow - Surplus(Deficit) General 965,473 865,648 (450,832) 200,116 (499,244) (559,000) (565,322) (518,331) (662,220) Fox Hill 4,328 (19,242) (4,260) (4,070) (13,635) 4,338 4,338 3,138 3,138 Sunflower (22,681) (11,067) 2,858 12,331 (16,255) 4,822 4,822 3,382 3,382 Motor Fuel Tax (110,173) (37,056) (228,003) (182,331) (262,021) (154,733) (155,149) (113,510) (15,479) City Wide Capital 4,008,152 (1,680,799) (1,973,009) (1,945,406) (913,761) (144,741) (68,212) 46,606 21,606 Vehicle & Equipment (132,229) 21,331 (51,565) - - - - - - Debt Service 2,524 (7,842) - - - - - - - Water (250,935) 4,096,296 (2,836,521) (2,049,983) (860,736) 65,332 (1,051,655) (97,040) 481,657 Sewer (1,049,565) (258,727) (430,304) (256,044) (401,058) (523,146) 131,434 267,574 274,953 Land Cash (70,555) 94,888 35,145 116,263 (271,855) (29,354) 406,000 6,000 6,000 Countryside TIF (70,735) 54,873 37,241 53,601 61,484 61,801 1,314 2,848 2,848 Downtown TIF 7,564 14,609 (408,480) (573,977) (361,079) (229,079) (222,079) (210,079) (3,079) 3,281,168 3,132,912 (6,307,730) (4,629,500) (3,538,160) (1,503,760) (1,514,509) (609,412) 112,806 Cash Flow - Fund Balance General 4,826,059 5,691,706 5,360,499 5,891,822 5,392,578 4,833,578 4,268,256 3,749,925 3,087,705 Fox Hill 15,462 (3,780) (9,900) (7,850) (21,485) (17,147) (12,809) (9,671) (6,533) Sunflower (20,108) (31,175) (36,499) (18,844) (35,099) (30,277) (25,455) (22,073) (18,691) Motor Fuel Tax 920,282 883,223 484,079 700,892 438,871 284,138 128,989 15,479 - City Wide Capital 4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) - Vehicle & Equipment (20,106) - - - - - - - - Debt Service 7,842 - - - - - - - - Water 1,099,988 5,196,289 2,434,477 3,146,306 2,285,570 2,350,902 1,299,247 1,202,208 1,683,865 Sewer 1,829,603 1,570,874 977,023 1,314,830 913,772 390,626 522,060 789,634 1,064,587 Land Cash 117,430 212,318 220,320 328,581 56,726 27,372 433,372 439,372 445,372 Countryside TIF (604,820) (549,946) (520,551) (496,345) (434,861) (373,060) (371,746) (368,898) (366,050) Downtown TIF 239,096 253,703 (154,775) (320,274) (681,353) (910,432) (1,132,511) (1,342,590) (1,345,669) 13,095,434 16,227,120 9,403,882 11,597,620 8,059,460 6,555,700 5,041,191 4,431,780 4,544,586 Operating FundsOperating FundsCITY 111 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Cash Flow - Surplus(Deficit) Vehicle & Equipment 90,061 (125,067) 18,831 268,239 (270,080) 331 331 331 332 Park & Rec 11,053 (56,773) (142,007) (126,787) (77,378) 9,863 6,130 9,329 9,845 101,114 (181,840) (123,176) 141,452 (347,458) 10,194 6,461 9,660 10,177 Cash Flow - Fund Balance Vehicle & Equipment 125,683 1,841 - 270,080 - 331 662 993 1,325 Park & Rec 557,536 500,762 269,255 373,975 296,597 306,460 312,590 321,919 331,764 683,219 502,603 269,255 644,055 296,597 306,791 313,252 322,912 333,089 Cash Flow - Surplus(Deficit) Library Ops (4,391) 32,673 (25,056) (18,786) (112,732) (107,746) (103,114) (98,882) (95,096) Library Debt Service - - - - - - - - - Library Capital (14,156) 2,092 8,115 9,902 10 - - - - (18,547) 34,765 (16,941) (8,884) (112,722) (107,746) (103,114) (98,882) (95,096) Cash Flow - Fund Balance Library Ops 466,683 499,355 435,726 480,569 367,837 260,091 156,977 58,095 (37,001) Library Debt Service - - - - - - - - - Library Capital 12,714 14,087 28,944 23,989 23,999 23,999 23,999 23,999 23,999 479,397 513,442 464,670 504,558 391,836 284,090 180,976 82,094 (13,002) Library Park & Recreation 112 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Liability Insurance 309,652 342,016 367,143 356,190 377,561 400,215 424,228 449,682 476,663 Unemployment Ins 9,042 21,606 25,500 11,530 24,000 24,000 24,000 24,000 24,000 Health Insurance 1,291,986 1,252,720 1,504,421 1,419,926 1,654,724 1,787,102 1,930,069 2,084,475 2,251,232 Net Ins Costs 1,291,986 1,252,720 1,504,421 1,419,926 1,654,724 1,787,102 1,930,069 2,084,475 2,251,232 Dental Insurance 92,816 98,823 115,763 103,984 114,578 120,308 126,323 132,641 139,274 Vision Insurance 9,952 12,661 13,036 12,739 13,636 14,047 14,468 14,901 15,348 Health Insurance 72,838 68,514 83,960 75,000 88,996 96,116 103,805 112,109 121,078 Net Ins Costs 72,838 68,514 83,960 75,000 88,996 96,116 103,805 112,109 121,078 Dental Insurance 4,728 5,034 5,638 5,286 5,550 5,828 6,119 6,425 6,746 Vision Insurance 455 651 651 651 670 690 711 732 754 Corporate 2,277,087 2,278,321 2,219,203 2,206,925 2,124,299 2,166,785 2,210,121 2,254,323 2,299,409 Police Pension 624,168 703,105 825,413 817,490 966,211 1,016,211 1,066,211 1,116,211 1,166,211 Total City Capped 2,901,255 2,981,426 3,044,616 3,024,415 3,090,510 3,182,996 3,276,332 3,370,534 3,465,620 6.84%2.76%2.12%1.44%2.19%2.99%2.93%2.88%2.82% 333,194 164,852 47,497 47,070 - - - - - -53.73%-50.52%-71.19%-71.45%- - - - - Total City 3,234,449 3,146,278 3,092,113 3,071,485 3,090,510 3,182,996 3,276,332 3,370,534 3,465,620 -5.86%-2.73%-2.38%0.62%2.99%2.93%2.88%2.82% Library Operations 626,950 622,529 644,719 626,183 645,867 658,784 671,960 685,399 699,107 Library Debt Service 727,762 746,621 749,771 745,908 757,396 789,101 794,013 824,088 824,088 Total Library 1,354,712 1,369,150 1,394,490 1,372,091 1,403,263 1,447,885 1,465,973 1,509,487 1,523,195 Special Service Areas 25,953 25,680 27,465 27,719 22,845 44,360 44,360 44,360 44,360 129.35%-1.05%6.95%7.94%-17.58%94.18%0.00%0.00%0.00% City City City Library Lib Non-Abatement of Debt Service City Allocated Insurance Expenditures - Aggregated Property Taxes 113 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription TIF Districts 69,322 212,652 270,000 282,667 295,000 300,000 300,000 305,000 305,000 73.39%206.76%26.97%32.92%4.36%1.69%0.00%0.00%0.00% Road & Bridge Tax 171,756 148,223 150,000 145,522 150,000 150,000 155,000 155,000 155,000 1.95%-13.70%1.20%-1.82%3.08%0.00%0.00%0.00%0.00% Grand Total 4,856,192 4,901,983 4,934,068 4,899,484 4,961,618 5,125,241 5,241,665 5,384,381 5,493,175 0.94%0.65%-0.05%1.27%3.30%2.27%2.72%2.02% 4,474,317 4,639,638 4,917,342 4,779,158 4,149,713 4,395,515 3,633,857 3,609,008 3,609,008 3,019,691 3,121,245 3,356,544 3,356,544 3,023,960 3,369,497 2,721,527 2,790,882 2,793,188 1,454,626 1,518,393 1,560,798 1,422,614 1,125,753 1,026,018 912,330 818,126 815,820 Building Permits Revenue 123,702 163,107 130,000 260,000 200,000 200,000 200,000 200,000 200,000 Salaries Full Time 4,683,803 4,912,376 5,248,141 5,269,833 5,612,333 5,780,702 5,954,121 6,132,745 6,316,727 Overtime 95,748 110,883 144,000 143,050 144,000 144,000 144,000 144,000 144,000 Part Time 258,826 239,814 393,089 332,788 392,900 382,900 382,900 382,900 382,900 Total 5,038,377 5,263,073 5,785,230 5,745,671 6,149,233 6,307,602 6,481,021 6,659,645 6,843,627 Salaries Full Time 210,198 201,312 217,309 213,500 223,828 223,828 223,828 223,828 223,828 Part Time 189,871 190,592 201,825 198,000 250,000 250,000 250,000 250,000 250,000 Total 400,069 391,904 419,134 411,500 473,828 473,828 473,828 473,828 473,828 Salaries Full Time 4,894,001 5,113,688 5,465,450 5,483,333 5,836,161 6,004,530 6,177,949 6,356,573 6,540,555 Overtime 95,748 110,883 144,000 143,050 144,000 144,000 144,000 144,000 144,000 Part Time 448,697 430,406 594,914 530,788 642,900 632,900 632,900 632,900 632,900 Total 5,438,446 5,654,977 6,204,364 6,157,171 6,623,061 6,781,430 6,954,849 7,133,473 7,317,455 City Lib Total Aggregated Salary & Wage Information Total Debt Service Payments Principal Interest 114 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Benefits IMRF 286,165 278,936 294,981 304,165 336,851 348,357 373,109 399,688 427,860 Police Pension 624,168 722,940 825,413 825,413 966,211 1,016,211 1,066,211 1,116,211 1,166,211 FICA 369,532 384,640 428,199 427,839 454,940 468,589 482,648 497,128 512,043 Total 1,279,865 1,386,516 1,548,593 1,557,417 1,758,002 1,833,157 1,921,968 2,013,027 2,106,114 Benefits IMRF 23,897 21,767 23,470 23,470 24,435 24,435 24,435 24,435 24,435 FICA 29,991 29,361 31,448 31,448 35,587 35,587 35,587 35,587 35,587 Total 53,888 51,128 54,918 54,918 60,022 60,022 60,022 60,022 60,022 Benefits IMRF 310,062 300,703 318,451 327,635 361,286 372,792 397,544 424,123 452,295 Police Pension 624,168 722,940 825,413 825,413 966,211 1,016,211 1,066,211 1,116,211 1,166,211 FICA 399,523 414,001 459,647 459,287 490,527 504,176 518,235 532,715 547,630 Total 1,333,753 1,437,644 1,603,511 1,612,335 1,818,024 1,893,179 1,981,990 2,073,049 2,166,136 357,579 337,766 337,766 337,766 337,766 337,766 337,766 337,766 337,766 MFT 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787 Water 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544 Sewer 78,828 59,015 59,015 59,015 59,015 59,015 59,015 59,015 59,015 Downtown TIF 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420 1,204,580 1,294,265 1,700,000 1,456,313 1,150,000 1,100,000 975,000 925,000 843,137 MFT 269,813 300,000 300,000 300,000 300,000 250,000 250,000 200,000 93,137 City-Wide Capital 405,718 509,430 950,000 698,975 400,000 400,000 275,000 275,000 300,000 Water 277,372 259,341 250,000 292,338 250,000 250,000 250,000 250,000 250,000 Sewer 251,677 225,494 200,000 165,000 200,000 200,000 200,000 200,000 200,000 - 1 - - - - - - - City-Wide 37,438 109,946 408,900 3,094 446,041 - - - - Grant Proceeds (29,711) (71,327) (114,160) (2,475) (133,424) - - - - P4P Proceeds (7,727) (38,618) (294,740) (619) (312,617) - - - - Route 47 Expansion Project Selected Capital Projects - Aggregated > $500,000 Road to Better Roads Program Kennedy Road Bike Trail Aggregated Benefit Information Lib Total City 115 FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Selected Capital Projects - Aggregated > $500,000 continued 391,470 1,377,783 415,000 336,058 - - - - - MFT 73,450 - - - - - - - - Grant Proceeds (36,200) - - - - - - - - City-Wide 354,220 1,377,783 415,000 336,058 - - - - - - 585,222 3,710,000 3,712,842 768,753 - - - - City-Wide - 117,202 770,000 1,136,479 645,940 - - - - Water - 468,020 2,940,000 2,576,363 122,813 - - - - - 128,876 124,000 183,119 203,000 - 148,000 - - Water - 128,876 124,000 183,119 203,000 - 148,000 - - - 15,955 5,000 41,582 18,000 444,960 111,240 - - Water - 15,955 5,000 33,681 14,580 302,400 75,600 - - Sewer - - - 7,901 3,420 142,560 35,640 - - 98,029 - - - - - - - - Sewer 98,029 - 200,000 200,000 200,000 200,000 200,000 200,000 200,000 I&I Reimbursement - - (200,000) (200,000) (200,000) (200,000) (200,000) (200,000) (200,000) - 5,354 - 287 - - - - - City-Wide - 57,430 655,062 420,249 65,200 - - - - Grant Proceeds - (52,076) (655,062) (419,962) (65,200) - - - - - - - - 151,300 151,300 151,400 - - City-Wide - - - - 151,300 151,300 151,400 - - - - - - 522,000 - - - - City-Wide - - - - 522,000 - - - - Game Farm Road Project US 34 (Center / Eldamain Rd) Center / Countryside LAFO Wrigley Rte 47 (EDP) Expansion Sanitary Sewer Lining Rte 71 Water/Sewer Main Replacement Countryside Parkway Well Rehabs 116