City Council Packet 2017 04-11-17
AGENDA
CITY COUNCIL MEETING
Tuesday, April 11, 2017
7:00 p.m.
City Hall Council Chambers
800 Game Farm Road, Yorkville, IL
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Carlo Colosimo Jackie Milschewski Chris Funkhouser Diane Teeling
Ken Koch Joel Frieders Seaver Tarulis
Establishment of Quorum:
Amendments to Agenda:
Presentations:
Public Hearings:
Citizen Comments on Agenda Items:
Consent Agenda:
1. EDC 2017-26 Resolution to Induce the Redevelopment of Certain Property within the US Route 34 and
Illinois Route 47 Tax Increment Financing Redevelopment Project Area (Kendall Hospitality, LLC) –
authorize the Mayor and City Clerk to execute
Minutes for Approval:
1. Minutes of the Regular City Council – March 14, 2017
Bills for Payment (Informational): $914,855.45
Mayor’s Report:
1. CC 2017-18 Appointment of Ward II Alderman
2. CC 2017-19 Proclamation for Motorcycle Awareness Month
3. CC 2017-20 Resolution Approving an Amendment to Project Agreement #OS 13-1864 with the Illinois
Department of Natural Resources (Riverfront Park)
4. CC 2017-14 Downtown Sidewalk and Fencing Replacement RFP
5. CC 2017-15 Purchase of 102 E. Van Emmon
a. Resolution Approving the Purchase of 102 E. Van Emmon
b. Ordinance Approving the Seventh Amendment to the Annual Budget for the Fiscal Year
Commencing on May 1, 2016 and Ending on April 30, 2017
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
City Council Agenda
April 11, 2017
Page 2
Public Works Committee Report:
Economic Development Committee Report:
1. EDC 2017-20 Ordinance Adding Licensing Requirements and Regulation of Vacant Buildings
Public Safety Committee Report:
Administration Committee Report:
Park Board:
Planning and Zoning Commission:
City Council Report:
City Clerk’s Report:
Community and Liaison Report:
Staff Report:
Mayor’s Report (cont’d):
6. CC 2017-06 Ordinance Approving 2017-2018 Fiscal Budget
Additional Business:
Executive Session:
1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for
purposes of approval by the body of the minutes or semi-annual review of the minutes.
Citizen Comments:
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES
ADMINISTRATION: April 19, 2017 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Milschewski Finance Library
Vice-Chairman: Alderman Frieders Administration
Committee: Alderman Teeling
Committee: Alderman Tarulis
ECONOMIC DEVELOPMENT: May 2, 2017 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Koch Community Development Plan Commission
Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp.
Committee: Alderman Colosimo Kendall Co. Plan Commission
Committee: Alderman Funkhouser
City Council Agenda
April 11, 2017
Page 3
COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d:
PUBLIC SAFETY: July 6, 2017 – 6:30 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Frieders Police School District
Vice-Chairman: Alderman
Committee: Alderman Colosimo
Committee: Alderman Tarulis
PUBLIC WORKS: April 18, 2017 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Funkhouser Public Works Park Board
Vice-Chairman: Alderman Milschewski Engineering YBSD
Committee: Alderman Koch Parks and Recreation
Committee: Alderman
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, April 11, 2017
7:00 PM
CITY COUNCIL CHAMBERS
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AMENDMENTS TO AGENDA:
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CITIZEN COMMENTS ON AGENDA ITEMS:
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CONSENT AGENDA:
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1. EDC 2017-26 Resolution to Induce the Redevelopment of Certain Property within the US Route 34 and
Illinois Route 47 Tax Increment Financing Redevelopment Project Area (Kendall Hospitality, LLC)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MINUTES FOR APPROVAL:
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1. Minutes of the City Council – March 14, 2017
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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BILLS FOR PAYMENT:
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1. Bills for Payment (Informational)
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MAYOR’S REPORT:
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1. CC 2017-18 Appointment of Ward II Alderman
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. CC 2017-19 Proclamation for Motorcycle Awareness Month Recognition
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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3. CC 2017-20 Resolution Approving an Amendment to Project Agreement #OS 13-1864 with the Illinois
Department of Natural Resources (Riverfront Park)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
4. CC 2017-14 Downtown Sidewalk and Fencing Replacement RFP
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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5. CC 2017-15 Purchase of 102 E. Van Emmon
a. Resolution Approving the Purchase of 102 E. Van Emmon
b. Ordinance Approving the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing
on May 1, 2016 and Ending on April 30, 2017
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ECONOMIC DEVELOPMENT COMMITTEE REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. EDC 2017-20 Ordinance Adding Licensing Requirements and Regulation of Vacant Buildings
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MAYOR’S REPORT (cont’d):
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6. CC 2017-06 Ordinance Approving 2017-2018 Fiscal Budget
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ADDITIONAL BUSINESS:
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CITIZEN COMMENTS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #1
Tracking Number
EDC 2017-26
TIF Inducement Resolution – Kendall Hospitality in Kendall Crossing
City Council – April 11, 2017
N/ A
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of a TIF inducement resolution for hotel and banquet facility within portions of the
Kendall Crossing development.
Background
City staff has been in contact with a representative of Kendall Hospitality, LLC in the past few
months, discussing their desire to build a multi-story hotel and banquet facility on the main lot within
the Kendall Crossing TIF district. The owner has also applied for an enterprise zone designation
through UIRVDA, and the City is contributing $1,000 to that application under our enterprise zone
policy. If the enterprise zone is successful, the owner has said that the ability to proceed with the project
will require TIF assistance.
In order to preserve the right to request future reimbursement of any eligible redevelopment
project costs being incurred prior to the negotiation and approval of a Development Plan and a
Redevelopment Agreement, State law mandates that the Corporate Authority acknowledge that a
development plan is being undertaken in order to permit these expenses to be “potentially” reimbursable
from future revenues received as a result of the approved plan and project. As you are aware, this TIF
inducement resolution makes no guarantee as to the amount or type of assistance to the owner, as these
items will get negotiated with the City at a later date. Finally, the resolution specifically states that all
undertakings by the City are contingent upon the City’s approval of an agreement for the development
of the property.
Recommendation
Staff recommends approval of the TIF inducement resolution with Kendall Hospitality, LLC.
Memorandum
To: Economic Development Committee
From: Bart Olson, City Administrator
CC:
Date: March 30, 2017
Subject: Kendall Hospitality TIF inducement resolution
Resolution No. 2017-___
Page 1
Resolution No. 2017-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
TO INDUCE THE REDEVELOPMENT OF CERTAIN PROPERTY
WITHIN THE US ROUTE 34 AND ILLINOIS ROUTE 47 TAX INCREMENT
FINANCING REDEVELOPMENT PROJECT AREA
(Kendall Hospitality, LLC)
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS, pursuant to its powers and in accordance with the requirements of the Tax
Increment Allocation Redevelopment Act, as amended (65 ILCS 5/11-74.4-1, et seq.) (the “TIF
Act”), the Mayor and City Council of the City (the “Corporate Authorities”) pursuant to
Ordinance Nos. 2005-10A, 2005-10B and 2005-10C, respectively, on February 8, 2005,
approved a redevelopment plan and project (the “Redevelopment Plan”) setting forth a plan for
the development, redevelopment and revitalization of the US Route 34 and Illinois Route 47
Redevelopment Project Area (the “Project Area”); designated the Project Area as a
“redevelopment project area,” as that term is defined under the TIF Act; and adopted tax
increment allocation financing for the purpose of implementing the Redevelopment Plan for the
Project Area; and,
WHEREAS, the City has been informed by Kendall Hospitality, LLC, a Delaware
limited liability company, (the “Developer”) that it proposes to acquire approximately three (3)
acres of property located within the Project Area (the “Subject Property”) in order to construct a
hotel and an adjacent banquet facility (the “Project”) thereby enhancing tourism within the City
and reducing the blighting factors that caused the designation of the Project Area as blighted;
and,
Resolution No. 2017-___
Page 2
WHEREAS, the Developer has also informed the City that the ability to undertake the
Project on the Subject Property shall require financial assistance from the City for certain costs
that would be incurred in connection with the redevelopment of the Subject Property, which
costs would constitute Redevelopment Project Costs; and,
WHEREAS, the Developer would like to incur certain costs in connection with the
Project prior to the adoption of any ordinance authorizing the execution of a redevelopment
agreement pertaining to the Subject Property with the City, wherein reimbursement for such
costs may be considered between the parties subject to certain terms and conditions; and,
WHEREAS, the Developer desires such costs related to the Project to qualify for
consideration as Redevelopment Project Costs that can be reimbursed utilizing incremental taxes
pursuant to the TIF Act, provided that such costs constitute Redevelopment Project Costs under
the TIF Act; and,
WHEREAS, this Resolution is intended to allow the Developer to incur certain costs
relating to the Project that may be considered Redevelopment Project Costs, prior to the adoption
of any ordinance authorizing the execution of a redevelopment agreement between the City and
the Developer, subject to the terms and conditions set forth in Section 3 of this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City
of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the above recitals are incorporated and made a part of this Resolution.
Section 2. That the Corporate Authorities may consider expenditures that are
“Redevelopment Project Costs,” as such term is defined in the TIF Act, in connection with the
Project, incurred prior to the approval and execution of a redevelopment agreement with the
Developer, or a successor or assignee of the Developer, to be expenditures that are eligible for
Resolution No. 2017-___
Page 3
reimbursement through the TIF Act to the extent the Project is in furtherance of the
redevelopment plan and project for the overall Project Area.
Section 3. That all undertakings of the City set forth in this Resolution are specifically
contingent upon the City approving and executing a redevelopment agreement with the
Developer, or a successor or assignee of the Developer, which provides for the redevelopment of
the Subject Properties in accordance with the terms and conditions to be negotiated by the
parties.
Section 4. That any financial assistance rendered to the Developer by the City shall be
contingent upon the authority, restrictions, terms, and conditions imposed by the TIF Act.
Section 5. That this Resolution shall be in full force and effect from and after its passage
and approval as provided by law.
PASSED by the Mayor and City Council of the City of Yorkville, Illinois, this ____ day
of ______________________, 2017.
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ____________________ ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ DIANE TEELING ________
APPROVED:
__________________________________
Mayor
Attest:
___________________________________
City Clerk
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes #1
Tracking Number
Minutes of the Regular City Council – March 14, 2017
City Council – April 11, 2017
Majority
Approval
Approval of Minutes
Beth Warren City Clerk
Name Department
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, MARCH 14, 2017
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Teeling Absent
Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy
Chief of Police Hilt, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director
Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of
Parks and Recreation Evans, Assistant City Administrator Willrett
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Special Achievement Award for Sub-Regional Plan for Sustainable Drinking Water
Mayor Golinski stated there is a presentation. EEI Engineer Sanderson presented the Council with a
plaque. This plaque was presented due to the recently received ECEC special achievement award. The
ECEC has an annual award competition in which the ECEC reviews a number of projects and hand out
awards. Yorkville was able to receive the second highest level award which is in special achievement. A
group Council picture was taken.
PUBLIC HEARINGS
1. Proposed Fiscal Year 2017-2018 Budget
Mayor Golinski opened public hearing for proposed fiscal year 2017-2018 budget. There were no
comments from the public. Mayor Golinski closed the public hearing.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Resolution 2017-15 Approving an Intergovernmental Agreement for Reciprocal Building
Inspection Services between the United City of Yorkville and Kendall County – authorize Mayor
and City Clerk to execute (EDC 2017-21)
Mayor Golinski entertained a motion to approve the Consent Agenda as presented. So moved by
Alderman Colosimo; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-6 Nays-0
Colosimo-aye, Milschewski-aye, Tarulis-aye,
Frieders-aye, Funkhouser-aye, Koch-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council – February 14, 2017
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
February 14, 2017 as presented. So moved by Alderman Tarulis; seconded by Alderman Funkhouser.
Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were $540,715.42.
REPORTS
DRAFT
The Minutes of the Regular Meeting of the City Council – March 14, 2017 – Page 2 of 3
MAYOR’S REPORT
No report.
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Ordinance 2017-12 Approving a Cable Television Franchise Agreement between
the City and Comcast of Illinois XIII, L.P.
(ADM 2017-22)
Alderman Milschewski made a motion to approve an ordinance approving a cable television franchise
agreement between the City and Comcast of Illinois, XIII, L.P. and authorize the Mayor and City Clerk to
execute; seconded by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-6 Nays-0
Funkhouser-aye, Milschewski-aye, Koch-aye,
Frieders-aye, Tarulis-aye, Colosimo-aye
PARK BOARD
No report.
PLAN COMMISSION AND ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK’S REPORT
No report.
COMMUNITY & LIAISON REPORT
School Board
Alderman Funkhouser discussed the school board's committee meeting that was held the night before.
STAFF REPORT
No report.
MAYOR’S REPORT (cont'd)
Proposed Fiscal Year 2017-2018 Budget Discussion
(CC 2017-06)
Alderman Frieders and City Administrator Olson discussed a number of issues from the proposed fiscal
year 2017-18 budget discussion. The fund balance was the first discussed. The eligibility study for the
downtown TIF was discussed in regards to an estimated cost. The Beecher parking lot repair project was
discussed. The Bristol Bay intersection improvements at Route 47 and Galena, and Route 47 and Baseline
road was also discussed. Alderman Frieders and City Administrator Olson also discussed the Public
Works new building projects. Another discussion was the timing of the grant given for the Riverfront
project. Alderman Colosimo wanted the Council to think about the following the next few weeks before
voting on the 2017-1018 budget. He went through the water and sewer fund and looked at the un-funded
projects that the City needs to do that are not yet funded. He focused on his ward. Alderman Colosimo
listed all the water mains that are un-funded. Just in his ward the City is looking at $3.4 million unfunded
projects for water and sewer. The improvements to the water mains would impact the water quality for the
City's residents. Alderman Colosimo addressed the shortfalls for both the water and sewer funds. He then
made a comment regarding the money the City is providing for the build program. Alderman Colosimo
has never support the build program and asked the Council to consider eliminating this program. He
expressed the inequalities that the Build Program creates favoring new residents over current residents.
Alderman Colosimo stated City Government's main purpose is to maintain safety of the community. He
has difficulty supporting the budget as presented because it does not address key infrastructure
deficiencies.
ADDITIONAL BUSINESS
Special Census
Mayor Golinski was notified that Yorkville's special census is back on.
The Minutes of the Regular Meeting of the City Council – March 14, 2017 – Page 3 of 3
EXECUTIVE SESSION
Mayor Golinski stated the Council will adjourn for executive session for the purpose of
1. Acquisition of real property.
The City Council entered Executive Session at 7:26 p.m.
The City Council returned to regular session at 7:38 p.m.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 7:39 p.m.
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville, Illinois
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Bills for Payment
Tracking Number
Bills for Payment (Informational): $914,855.45
City Council – April 11, 2017
None – Informational
Amy Simmons Finance
Name Department
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 03/22/17 UNITED CITY OF YORKVILLE TIME: 09:06:43 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523138 R0001822 GINGER ROBINSON 20160808-BUILD 02/24/17 01 1558 SIENNA DR BUILD PROGRAM 23-000-24-00-2445 300.00 02 1558 SIENNA DR BUILD PROGRAM 25-000-24-21-2445 380.00 03 1558 SIENNA DR BUILD PROGRAM 51-000-24-00-2445 5,320.00 04 1558 SIENNA DR BUILD PROGRAM 52-000-24-00-2445 4,000.00 INVOICE TOTAL: 10,000.00 * CHECK TOTAL: 10,000.00 523139 R0001823 JUSTIN M. & KRISTINA WERNIG 20160820-BUILD 03/02/17 01 2412 FITZHUGH BUILD PROGRAM 23-000-24-00-2445 3,599.60 02 2412 FITZHUGH BUILD PROGRAM 25-000-24-20-2445 300.00 03 2412 FITZHUGH BUILD PROGRAM 25-000-24-21-2445 900.00 04 2412 FITZHUGH BUILD PROGRAM 42-000-24-00-2445 50.00 05 2412 FITZHUGH BUILD PROGRAM 51-000-24-00-2445 2,470.00 INVOICE TOTAL: 7,319.60 * CHECK TOTAL: 7,319.60 523140 R0001824 RANDI & MATTHEW NELSON 20160798-BUILD 03/02/17 01 449 SUTTON BUILD PROGRAM 23-000-24-00-2445 3,127.60 02 449 SUTTON BUILD PROGRAM 25-000-24-20-2445 300.00 03 449 SUTTON BUILD PROGRAM 25-000-24-21-2445 900.00 04 449 SUTTON BUILD PROGRAM 42-000-24-00-2445 50.00 05 449 SUTTON BUILD PROGRAM 51-000-24-00-2445 2,470.00 INVOICE TOTAL: 6,847.60 * CHECK TOTAL: 6,847.60 523141 SEBIS SEBIS DIRECT 23072 03/14/17 01 FEB. 2017 UTILITY BILLING 01-120-54-00-5430 300.16 02 FEB. 2017 UTILITY BILLING 01-120-54-00-5462 42.16Page 1 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 03/22/17 UNITED CITY OF YORKVILLE TIME: 09:06:43 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/24/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523141 SEBIS SEBIS DIRECT 23072 03/14/17 03 FEB. 2017 UTILITY BILLING 51-510-54-00-5430 402.14 04 FEB. 2017 UTILITY BILLING 51-510-54-00-5462 56.49 05 FEB. 2017 UTILITY BILLING 52-520-54-00-5430 187.59 06 FEB. 2017 UTILITY BILLING 79-795-54-00-5426 241.57 07 FEB. 2017 UTILITY BILLING 52-520-54-00-5462 26.35 INVOICE TOTAL: 1,256.46 * CHECK TOTAL: 1,256.46 TOTAL AMOUNT PAID: 25,423.66Page 2 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 03/23/17 UNITED CITY OF YORKVILLE TIME: 14:51:44 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 03/27/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523142 JENEXCAV JENSEN EXCAVATING LLC 032217 03/22/17 01 ENGINEERS PAYMENT ESTIMATE #3 23-230-60-00-6014 13,645.40 02 & FINAL - BLACKBERRY WOODS ** COMMENT ** 03 COMPLETION OF IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 13,645.40 * CHECK TOTAL: 13,645.40 523143 R0001825 TODD JONES 20160409-BUILD 10/19/16 01 2662 FAIRFAX BUILD PROGRAM 23-000-24-00-2445 2,474.80 02 2662 FAIRFAX BUILD PROGRAM 25-000-24-21-2445 900.00 03 2662 FAIRFAX BUILD PROGRAM 51-000-24-00-2445 1,600.00 INVOICE TOTAL: 4,974.80 * CHECK TOTAL: 4,974.80 TOTAL AMOUNT PAID: 18,620.20Page 3 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524554 AACVB AURORA AREA CONVENTION 021717-SUPER 03/27/17 01 FEB 2017 SUPER 8 HOTEL TAX 01-640-54-00-5481 711.49 INVOICE TOTAL: 711.49 * 2/17-ALL 03/23/17 01 FEB 2017 ALL SEASONS HOTEL TAX 01-640-54-00-5481 29.22 INVOICE TOTAL: 29.22 * 2/17-HAMPTON 03/23/17 01 FEB 2017 HAMPTON INN HOTEL TAX 01-640-54-00-5481 2,050.33 INVOICE TOTAL: 2,050.33 * 2/17-SUNSET 03/23/17 01 FEB 2017 SUNSET HOTEL TAX 01-640-54-00-5481 52.20 INVOICE TOTAL: 52.20 * CHECK TOTAL: 2,843.24 524555 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0687807-IN 03/08/17 01 VINYL TAPE 01-410-56-00-5620 7.52 INVOICE TOTAL: 7.52 * CHECK TOTAL: 7.52 524556 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0687924-IN 03/01/17 01 REPLACEMENT DROP LENS 15-155-56-00-5642 196.76 INVOICE TOTAL: 196.76 * CHECK TOTAL: 196.76 524557 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0688277-IN 03/10/17 01 REPLACEMENT SPLIT BASE WITH 15-155-56-00-5642 2,126.32 02 ACESS DOOR ** COMMENT ** INVOICE TOTAL: 2,126.32 * CHECK TOTAL: 2,126.32Page 4 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524558 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0689293-IN 03/16/17 01 PHOTOCONTROL, SODIUM LAMPS 15-155-56-00-5642 611.46 INVOICE TOTAL: 611.46 * CHECK TOTAL: 611.46 524559 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0689528-IN 03/17/17 01 BOLT-ON CIRCUIT BREAKER 51-510-56-00-5638 24.23 INVOICE TOTAL: 24.23 * CHECK TOTAL: 24.23 524560 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0689531-IN 03/17/17 01 POLE BRACKET ADAPTER 15-155-56-00-5642 18.95 INVOICE TOTAL: 18.95 * CHECK TOTAL: 18.95 524561 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0690302-IN 03/22/17 01 IN LINE FUSE HOLDER 15-155-56-00-5642 68.00 INVOICE TOTAL: 68.00 * CHECK TOTAL: 68.00 524562 AQUAFIX AQUAFIX, INC. 20730 03/23/17 01 VITASTIM GREASE 52-520-56-00-5613 524.15 INVOICE TOTAL: 524.15 * CHECK TOTAL: 524.15 524563 ARNESON ARNESON OIL COMPANYPage 5 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524563 ARNESON ARNESON OIL COMPANY 185391 03/13/17 01 MARCH DIESEL FUEL 01-410-56-00-5695 553.82 02 MARCH DIESEL FUEL 51-510-56-00-5695 553.83 INVOICE TOTAL: 1,107.65 * 186099 03/21/17 01 MARCH DIESEL FUEL 01-410-56-00-5695 144.00 02 MARCH DIESEL FUEL 51-510-56-00-5695 143.99 INVOICE TOTAL: 287.99 * CHECK TOTAL: 1,395.64 524564 ATTINTER AT&T 9113665305 03/23/17 01 03/10-04/09 ROUTER 01-110-54-00-5440 496.60 INVOICE TOTAL: 496.60 * CHECK TOTAL: 496.60 524565 B&WCONTR B&W CONTROL SYSTEM INTEGRATION 0189998-2 12/15/16 01 11/21-11/23 IT SUPPORT 01-640-54-00-5450 1,615.00 INVOICE TOTAL: 1,615.00 * CHECK TOTAL: 1,615.00D000451 BEHRD DAVID BEHRENS 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 52-520-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524566 BPAMOCO BP AMOCO OIL COMPANY 49946422 02/24/17 01 MARCH 2017 GASOLINE 01-210-56-00-5695 708.95 INVOICE TOTAL: 708.95 * CHECK TOTAL: 708.95Page 6 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000452 BROWND DAVID BROWN 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 52-520-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524567 BSNSPORT BSN/PASSON'S/GSC/CONLIN SPORTS 98837824 03/13/17 01 SPRING COACHES SHIRTS 79-795-56-00-5606 607.72 INVOICE TOTAL: 607.72 * CHECK TOTAL: 607.72 524568 CAMBRIA CAMBRIA SALES COMPANY INC. 38559 03/21/17 01 TOILET TISSUE, PAPER TOWEL 01-110-56-00-5610 55.64 INVOICE TOTAL: 55.64 * 38560 03/21/17 01 PAPER TOWEL, TOILET TISSUE 52-520-56-00-5620 120.01 INVOICE TOTAL: 120.01 * CHECK TOTAL: 175.65 524569 CARCONST CARROLL CONSTRUCTION SUPPLY AU017295 03/21/17 01 SONOTUBES 01-410-56-00-5620 78.90 INVOICE TOTAL: 78.90 * CHECK TOTAL: 78.90 524570 CARGILL CARGILL, INC 2903301489 03/07/17 01 BULK ROCK SALT 51-510-56-00-5638 3,186.43 INVOICE TOTAL: 3,186.43 *Page 7 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524570 CARGILL CARGILL, INC 2903324283 03/20/17 01 BULK ROCK SALT 51-510-56-00-5638 3,111.50 INVOICE TOTAL: 3,111.50 * 2903327094 03/21/17 01 BULK ROCK SALT 51-510-56-00-5638 3,121.66 INVOICE TOTAL: 3,121.66 * CHECK TOTAL: 9,419.59 524571 CINTASFP CINTAS CORPORATION FIRE 636525 OF94506808 03/08/17 01 ANNUAL EXTINGUISHER INSPECTION 01-210-54-00-5495 588.11 INVOICE TOTAL: 588.11 * CHECK TOTAL: 588.11 524572 CNASURET CNA SURETY 61687897N-051517 03/29/17 01 NOTARY PUBLIC RENEW-RASMUSSON 01-210-54-00-5462 30.00 INVOICE TOTAL: 30.00 * CHECK TOTAL: 30.00 524573 COLDUP COLLEGE OF DUPAGE 7934 03/20/17 01 OPEN SOURCE INVESTIGATION 01-210-54-00-5412 195.00 02 CLASS FOR MCMAHAN ** COMMENT ** INVOICE TOTAL: 195.00 * CHECK TOTAL: 195.00 524574 COMED COMMONWEALTH EDISON 6963019021-0216 03/20/17 01 02/15-03/17 RT47 & ROSENWINKLE 15-155-54-00-5482 32.15 INVOICE TOTAL: 32.15 * CHECK TOTAL: 32.15Page 8 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524575 COMED COMMONWEALTH EDISON 7090038005-0217 03/13/17 01 02/10-03/13 CANNONBALL & RT34 15-155-54-00-5482 18.44 02 02/10-03/13 CANNONBALL & RT34 01-410-54-00-5482 0.90 INVOICE TOTAL: 19.34 * CHECK TOTAL: 19.34 524576 COMED COMMONWEALTH EDISON 8344010026-0217 03/23/17 01 02/03-03/23 MISC STREET LIGHTS 15-155-54-00-5482 200.21 INVOICE TOTAL: 200.21 * CHECK TOTAL: 200.21 524577 CONSTELL CONSTELLATION NEW ENERGY 0038567964 03/23/17 01 02/17-03/19 3299 LEHMAN CR 51-510-54-00-5480 6,261.29 INVOICE TOTAL: 6,261.29 * CHECK TOTAL: 6,261.29D000453 DLK DLK, LLC 137 03/31/17 01 MAR 2017 ECONOMIC DEVELOPMENT 01-220-54-00-5486 9,425.00 02 MONTHLY HOURS ** COMMENT ** INVOICE TOTAL: 9,425.00 * DIRECT DEPOSIT TOTAL: 9,425.00 524578 EEI ENGINEERING ENTERPRISES, INC. 61468 02/21/17 01 KBL COMMUNITY CENTER 01-640-54-00-5465 464.75 INVOICE TOTAL: 464.75 * 61554 03/24/17 01 RT71 IMPROVEMENTS 01-640-54-00-5465 350.00 INVOICE TOTAL: 350.00 *Page 9 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524578 EEI ENGINEERING ENTERPRISES, INC. 61555 03/24/17 01 GAME FARM/SOMONAUK IMPROVMENTS 23-230-60-00-6073 363.00 INVOICE TOTAL: 363.00 * 61556 03/24/17 01 STAGECOACH CROSSING 01-640-54-00-5465 269.00 INVOICE TOTAL: 269.00 * 61557 03/24/17 01 WINDETT RIDGE 01-640-54-00-5465 855.75 INVOICE TOTAL: 855.75 * 61558 03/24/17 01 UTILITY PERMIT REVIEWS 01-640-54-00-5465 605.00 INVOICE TOTAL: 605.00 * 61559 03/24/17 01 GRANDE RESERVE - AVANTI 01-640-54-00-5465 740.00 INVOICE TOTAL: 740.00 * 61560 03/24/17 01 PRESTWICK 01-640-54-00-5465 784.50 INVOICE TOTAL: 784.50 * 61561 03/24/17 01 DOWNTOWN TIF 88-880-60-00-6000 720.00 INVOICE TOTAL: 720.00 * 61562 03/24/17 01 GIS UPDATES 01-640-54-00-5465 129.00 INVOICE TOTAL: 129.00 * 61563 03/24/17 01 CALEDONIA 01-640-54-00-5465 1,641.25 INVOICE TOTAL: 1,641.25 * 61564 03/24/17 01 BRISTOL BAY, UNIT 3 01-640-54-00-5465 84.00 INVOICE TOTAL: 84.00 * 61565 03/24/17 01 WATER ATLAS MAP UPDATES 01-640-54-00-5465 645.00 INVOICE TOTAL: 645.00 * 61566 03/24/17 01 YORKVILLE CHRISTIAN SCHOOL 90-055-55-00-0111 171.00 INVOICE TOTAL: 171.00 *Page 10 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524578 EEI ENGINEERING ENTERPRISES, INC. 61567 03/24/17 01 AUTUMN CREEK, UNIT 2C 01-640-54-00-5465 644.50 INVOICE TOTAL: 644.50 * 61568 03/24/17 01 YORKVILLE TOWN CENTER 01-640-54-00-5465 2,237.25 INVOICE TOTAL: 2,237.25 * 61569 03/24/17 01 RT71 SANITARY SEWER AND WATER 51-510-60-00-6066 1,241.12 02 MAIN REPLACEMENT ** COMMENT ** 03 RT71 SANITARY SEWER AND WATER 52-520-60-00-6066 291.13 04 MAIN REPLACEMENT ** COMMENT ** INVOICE TOTAL: 1,532.25 * CHECK TOTAL: 12,236.25 524579 EEI ENGINEERING ENTERPRISES, INC. 61570 03/24/17 01 RAINTREE VILAGE UNITS 4,5 & 6 01-640-54-00-5465 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 524580 EEI ENGINEERING ENTERPRISES, INC. 61571 03/24/17 01 SUNFLOWER ESTATES & GREEN 01-640-54-00-5465 26.08 02 BRIAR NATURALIZED BASIN ** COMMENT ** 03 CONVERSION ** COMMENT ** 04 SUNFLOWER ESTATES & GREEN 12-112-54-00-5416 55.42 05 BRIAR NATURALIZED BASIN ** COMMENT ** 06 CONVERSION ** COMMENT ** INVOICE TOTAL: 81.50 * 61572 03/24/17 01 RT34 IMPROVEMENTS 01-640-54-00-5465 185.00 INVOICE TOTAL: 185.00 * 61573 03/24/17 01 BRISTOL BAY 65 PARK 72-720-60-00-6043 2,561.25Page 11 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524580 EEI ENGINEERING ENTERPRISES, INC. 61573 03/24/17 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 2,561.25 * 61574 03/24/17 01 ROB ROY DRAINAGE DISTRICT 01-640-54-00-5465 2,135.00 INVOICE TOTAL: 2,135.00 * 61575 03/24/17 01 COUNTRYSIDE STREET AND WATER 51-510-60-00-6082 1,642.07 02 MAIN IMPROVEMENTS ** COMMENT ** 03 COUNTRYSIDE STREET AND WATER 23-230-60-00-6082 1,006.43 04 MAIN IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 2,648.50 * 61576 03/24/17 01 FOUNTAINVIEW SUBDIVISION 90-083-83-00-0111 277.50 INVOICE TOTAL: 277.50 * 61577 03/24/17 01 LOT 19 YORKVILLE BUSINESS PARK 90-082-82-00-0111 1,849.25 INVOICE TOTAL: 1,849.25 * 61578 03/24/17 01 YBSD COORDINATION - SANITARY 01-640-54-00-5465 647.00 02 SEWER REPAIRS ** COMMENT ** INVOICE TOTAL: 647.00 * 61579 03/24/17 01 RT47 & MAIN ST PEDESTRIAN 01-640-54-00-5465 51.75 02 CROSSING ** COMMENT ** INVOICE TOTAL: 51.75 * 61580 03/24/17 01 GC HOUSING DEVELOPMENT 90-089-89-00-0111 2,774.75 INVOICE TOTAL: 2,774.75 * 61581 03/24/17 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-5465 1,900.00 INVOICE TOTAL: 1,900.00 * 61582 03/24/17 01 872 GREENFIELD TURN 01-640-54-00-5465 246.75 INVOICE TOTAL: 246.75 * CHECK TOTAL: 15,358.25Page 12 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524581 EEI ENGINEERING ENTERPRISES, INC. 61583 03/24/17 01 BLACKBERRY WOODS COMPLETION 23-230-60-00-6014 225.75 02 OF IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 225.75 * CHECK TOTAL: 225.75 524582 EEI ENGINEERING ENTERPRISES, INC. 61584 03/24/17 01 104 BEAVER STREET IMPROVEMENTS 90-097-97-00-0111 389.25 INVOICE TOTAL: 389.25 * 61585 03/24/17 01 CENTER PKWY/COUNTRYSIDE PKWY 23-230-60-00-6025 1,991.70 02 LAFO ** COMMENT ** INVOICE TOTAL: 1,991.70 * 61586 03/24/17 01 KBL COMMUNITY CENTER 01-640-54-00-5465 277.50 INVOICE TOTAL: 277.50 * 61587 03/24/17 01 DOWNTOWN REVITATLIZATION 01-640-54-00-5465 262.50 INVOICE TOTAL: 262.50 * 61588 03/24/17 01 NPDES MS4 2016 ANNUAL REPORT 01-640-54-00-5465 2,080.50 02 AND PERMIT UPDATE ** COMMENT ** INVOICE TOTAL: 2,080.50 * 61589 03/24/17 01 MARIN BROS ADDITION 90-063-63-00-0111 148.50 INVOICE TOTAL: 148.50 * 61590 03/24/17 01 2017 ROAD PROGRAM 23-230-60-00-6025 9,441.50 INVOICE TOTAL: 9,441.50 * 61591 03/24/17 01 GRANDE RESERVE UNIT 2 01-640-54-00-5465 646.25 INVOICE TOTAL: 646.25 * 61592 03/24/17 01 GRANDE RESERVE UNIT 5 01-640-54-00-5465 452.50 INVOICE TOTAL: 452.50 *Page 13 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524582 EEI ENGINEERING ENTERPRISES, INC. 61593 03/24/17 01 FY2018 BUDGET 01-640-54-00-5465 2,960.00 INVOICE TOTAL: 2,960.00 * 61594 03/24/17 01 MATHRE SITE 90-100-00-00-0111 64.50 INVOICE TOTAL: 64.50 * 61595 03/24/17 01 BLACKBERRY WOODS-PHASE B 01-640-54-00-5465 141.00 INVOICE TOTAL: 141.00 * 61596 03/24/17 01 CEDARHURST LIVING SITE 90-101-00-00-0111 1,745.25 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 1,745.25 * 61597 03/24/17 01 WEST WASHINGTON STREET WATER 51-510-60-00-6025 5,965.23 02 REPLACEMENT ** COMMENT ** INVOICE TOTAL: 5,965.23 * 61598 03/24/17 01 2017 SANITARY SEWER LINING 52-520-60-00-6025 840.00 INVOICE TOTAL: 840.00 * 61599 03/24/17 01 MAIN STREET ALLEY 01-640-54-00-5465 150.00 INVOICE TOTAL: 150.00 * 61600 03/24/17 01 SPECIAL CENSUS 01-640-54-00-5465 97.50 INVOICE TOTAL: 97.50 * 61601 03/24/17 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-5465 2,165.25 INVOICE TOTAL: 2,165.25 * 61602 03/24/17 01 KENDALL CROSSING-LOT 3 90-102-00-00-0111 3,011.50 INVOICE TOTAL: 3,011.50 * 61603 03/24/17 01 2017 KC-TAP GRANT APPLICATION 01-640-54-00-5465 1,112.50 INVOICE TOTAL: 1,112.50 *Page 14 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524582 EEI ENGINEERING ENTERPRISES, INC. 61604 03/24/17 01 OLD SECOND BUILDING-DOWNTOWN 01-640-54-00-5465 92.50 INVOICE TOTAL: 92.50 * 61605 03/24/17 01 RT71 IMPROVEMENTS 01-640-54-00-5465 213.25 INVOICE TOTAL: 213.25 * 61606 03/24/17 01 ROSS DRESS FOR LESS SITE 90-103-00-00-0111 1,044.75 02 IMPROVMENTS ** COMMENT ** INVOICE TOTAL: 1,044.75 * 61607 03/24/17 01 ACADEMY WATER MAIN 01-640-54-00-5465 354.75 INVOICE TOTAL: 354.75 * 61608 03/24/17 01 YBSD - MABR PHOSPHORUS REMOVAL 01-640-54-00-5465 592.50 02 PROJECT ** COMMENT ** INVOICE TOTAL: 592.50 * 61609 03/24/17 01 WEST WASHINGTON ST DRAINAGE 51-510-60-00-6025 2,295.00 02 REVIEW ** COMMENT ** INVOICE TOTAL: 2,295.00 * 61610 03/24/17 01 WRIGLEY ACCESS DR & RT47 23-230-60-00-6009 761.25 02 IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 761.25 * CHECK TOTAL: 39,296.93 524583 EEI ENGINEERING ENTERPRISES, INC. 61611-10 03/20/17 01 MILL STREET LAFO 23-230-60-00-6025 866.88 INVOICE TOTAL: 866.88 * CHECK TOTAL: 866.88 524584 EEI ENGINEERING ENTERPRISES, INC.Page 15 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524584 EEI ENGINEERING ENTERPRISES, INC. 61612-15 03/20/17 01 RT47 STREETLIGHTS & 23-230-60-00-6048 3,496.55 02 STREETSCAPE ** COMMENT ** INVOICE TOTAL: 3,496.55 * CHECK TOTAL: 3,496.55 524585 ELINEUP JEFFREY C DAVIES 384 03/29/17 01 5/6/2017-5/6/2018 ELINEUP 01-000-14-00-1400 600.00 02 SOFTWARE MAINTENANCE ** COMMENT ** INVOICE TOTAL: 600.00 * CHECK TOTAL: 600.00D000454 EVANST TIM EVANS 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-790-54-00-5440 22.50 02 REIMBURSEMENT ** COMMENT ** 03 MAR 2017 MOBILE EMAIL 79-795-54-00-5440 22.50 04 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524586 EYEMED FIDELITY SECURITY LIFE INS. 163136969 03/27/17 01 APRIL 2017 VISION INS 01-110-52-00-5224 54.50 02 APRIL 2017 VISION INS 01-120-52-00-5224 54.75 03 APRIL 2017 VISION INS 01-210-52-00-5224 493.00 04 APRIL 2017 VISION INS 01-220-52-00-5224 48.92 05 APRIL 2017 VISION INS 01-410-52-00-5224 88.93 06 APRIL 2017 VISION INS 01-640-52-00-5242 65.16 07 APRIL 2017 VISION INS 79-790-52-00-5224 89.07 08 APRIL 2017 VISION INS 79-795-52-00-5224 69.84Page 16 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524586 EYEMED FIDELITY SECURITY LIFE INS. 163136969 03/27/17 09 APRIL 2017 VISION INS 51-510-52-00-5224 94.25 10 APRIL 2017 VISION INS 52-520-52-00-5224 45.97 11 APRIL 2017 VISION INS 82-820-52-00-5224 54.24 INVOICE TOTAL: 1,158.63 * CHECK TOTAL: 1,158.63D000455 FREDRICR ROB FREDRICKSON 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 01-120-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524587 GARDKOCH GARDINER KOCH & WEISBERG H-2364C-124929 03/27/17 01 KIMBALL HILL I MATTERS 01-640-54-00-5461 773.02 INVOICE TOTAL: 773.02 * H-3181C-124927 03/27/17 01 GENERAL CITY LEGAL MATTERS 01-640-54-00-5461 2,381.40 INVOICE TOTAL: 2,381.40 * H-3525C-124928 03/27/17 01 KIMBALL HILL II UNIT 4 MATTERS 01-640-54-00-5461 300.00 INVOICE TOTAL: 300.00 * H-3548C-124932 03/27/17 01 WALKER HOMES MATTERS 01-640-54-00-5461 200.00 INVOICE TOTAL: 200.00 * H-3617C-124931 03/27/17 01 ROB ROY RAYMOND MATTERS 01-640-54-00-5461 5,680.71 INVOICE TOTAL: 5,680.71 * H-3995C-124933 03/27/17 01 YMCA MATTERS 01-640-54-00-5461 292.00 INVOICE TOTAL: 292.00 *Page 17 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524587 GARDKOCH GARDINER KOCH & WEISBERG H-4231C-124930 03/27/17 01 POLICE CHASE MATTERS 01-640-54-00-5461 160.00 INVOICE TOTAL: 160.00 * CHECK TOTAL: 9,787.13 524588 GLATFELT GLATFELTER UNDERWRITING SRVS. 122281112 03/16/17 01 ADDED TORO MOWER TO INS 01-640-52-00-5231 92.00 INVOICE TOTAL: 92.00 * CHECK TOTAL: 92.00 524589 GLATFELT GLATFELTER UNDERWRITING SRVS. 211772111-4 11/21/16 01 LIABILITY INS INSTALLMENT #4 01-000-14-00-1400 9,095.28 02 LIABILITY INS INSTALLMENT #4 01-000-14-00-1400 1,678.39 03 LIABILITY INS INSTALLMENT #4 51-000-14-00-1400 984.14 04 LIABILITY INS INSTALLMENT #4 52-000-14-00-1400 494.43 05 LIABILITY INS INSTALLMENT #4 01-000-14-00-1400 842.76 06 FOR LIBRARY ** COMMENT ** INVOICE TOTAL: 13,095.00 * CHECK TOTAL: 13,095.00 524590 GODWINL LISA R. GODWIN 031617 03/27/17 01 MARCH PARK BOARD MEETING 79-795-54-00-5462 35.56 02 MINUTES ** COMMENT ** INVOICE TOTAL: 35.56 * CHECK TOTAL: 35.56D000456 GOLINSKI GARY GOLINSKI 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 01-110-54-00-5440 45.00Page 18 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000456 GOLINSKI GARY GOLINSKI 040117 04/01/17 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524591 GRAINGER GRAINGER 9380746264 03/08/17 01 COMBINATION CARTRIDGES 51-510-56-00-5638 117.70 INVOICE TOTAL: 117.70 * CHECK TOTAL: 117.70 524592 GUARDENT GUARDIAN 032217 03/22/17 01 APR 2017 DENTAL INS 01-110-52-00-5223 357.59 02 APR 2017 DENTAL INS 01-110-52-00-5237 84.26 03 APR 2017 DENTAL INS 01-120-52-00-5223 471.21 04 APR 2017 DENTAL INS 01-210-52-00-5223 4,064.30 05 APR 2017 DENTAL INS 01-220-52-00-5223 398.32 06 APR 2017 DENTAL INS 01-410-52-00-5223 750.84 07 APR 2017 DENTAL INS 01-640-52-00-5241 463.39 08 APR 2017 DENTAL INS 79-790-52-00-5223 778.08 09 APR 2017 DENTAL INS 79-795-52-00-5223 590.48 10 APR 2017 DENTAL INS 51-510-52-00-5223 762.28 11 APR 2017 DENTAL INS 52-520-52-00-5223 363.89 12 APR 2017 DENTAL INS 82-820-52-00-5223 440.48 INVOICE TOTAL: 9,525.12 * CHECK TOTAL: 9,525.12D000457 HARMANR RHIANNON HARMON 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00Page 19 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524593 HAWKINS HAWKINS INC 4042678 03/17/17 01 CHEMICALS 51-510-56-00-5638 895.12 INVOICE TOTAL: 895.12 * CHECK TOTAL: 895.12 524594 HDSUPPLY HD SUPPLY WATERWORKS, LTD. G875240 03/08/17 01 6 100CF METERS 51-510-56-00-5664 1,003.95 INVOICE TOTAL: 1,003.95 * CHECK TOTAL: 1,003.95D000458 HENNED DURK HENNE 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 01-410-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000459 HERNANDA ADAM HERNANDEZ 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000460 HORNERR RYAN HORNER 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00Page 20 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000461 HOULEA ANTHONY HOULE 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524595 ILLCO ILLCO, INC. 1315042 03/09/17 01 ELKAY UPPER SHROUD FOR BEECHER 23-216-56-00-5656 57.19 INVOICE TOTAL: 57.19 * CHECK TOTAL: 57.19 524596 ILTREASU STATE OF ILLINOIS TREASURER 56 04/01/17 01 RT47 EXPANSION PYMT #56 15-000-14-00-1400 6,148.90 02 RT47 EXPANSION PYMT #56 51-000-14-00-1400 16,462.00 03 RT47 EXPANSION PYMT #56 52-000-14-00-1400 4,917.93 04 RT47 EXPANSION PYMT #56 88-000-14-00-1400 618.36 INVOICE TOTAL: 28,147.19 * CHECK TOTAL: 28,147.19 524597 IPRF ILLINOIS PUBLIC RISK FUND 38182 03/13/17 01 MAY 2017 WORKER COMP INS 01-000-14-00-1400 10,093.28 02 MAY 2017 WORKER COMP INS-PR 01-000-14-00-1400 2,159.82 03 MAY 2017 WORKER COMP INS 51-000-14-00-1400 1,057.74 04 MAY 2017 WORKER COMP INS 52-000-14-00-1400 545.26 05 MAY 2017 WORKER COMP INS-LIB 01-000-14-00-1400 1,017.90 INVOICE TOTAL: 14,874.00 * CHECK TOTAL: 14,874.00 524598 ITRON ITRONPage 21 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524598 ITRON ITRON 443377 03/12/17 01 APRIL 2017 HOSTING SERVICES 51-510-54-00-5462 555.08 INVOICE TOTAL: 555.08 * CHECK TOTAL: 555.08 524599 KCRECORD SHAW SUBURBAN MEDIA GROUP 42461-050417 03/29/17 01 ANNUAL SUBSCRIPTION RENEWAL 01-110-54-00-5460 28.00 INVOICE TOTAL: 28.00 * CHECK TOTAL: 28.00D000462 KLEEFISG GLENN KLEEFISCH 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524600 KUEHLEMC CHRIS KUEHLEM 031417 03/14/17 01 ILEAS CONFERENCE MEAL 01-210-54-00-5415 35.76 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 35.76 * CHECK TOTAL: 35.76 524601 MENLAND MENARDS - YORKVILLE 73003 03/06/17 01 FOAM BRUSH 79-790-56-00-5620 3.20 INVOICE TOTAL: 3.20 * 73018 03/06/17 01 EYE BOLTS, S HOOKS, COILS, 79-790-56-00-5620 59.90Page 22 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524601 MENLAND MENARDS - YORKVILLE 73018 03/06/17 02 EPOX ** COMMENT ** INVOICE TOTAL: 59.90 * 73101 03/07/17 01 CHANNELLOCKS 79-790-56-00-5630 19.99 INVOICE TOTAL: 19.99 * 73306 03/09/17 01 WRENCHES 51-510-56-00-5630 18.67 INVOICE TOTAL: 18.67 * 73639 03/13/17 01 CAR WASH 52-520-56-00-5620 5.99 INVOICE TOTAL: 5.99 * 73645 03/13/17 01 FIBERGLASS FISH TAPE 51-510-56-00-5630 66.98 INVOICE TOTAL: 66.98 * 73766 03/15/17 01 CORRUGATED TUBING 51-510-56-00-5638 107.69 INVOICE TOTAL: 107.69 * 73855-17 03/16/17 01 2-POLE BREAKER 51-510-56-00-5638 9.47 INVOICE TOTAL: 9.47 * 73860 03/16/17 01 POLE BREAKER RETURN CREDIT 51-510-56-00-5638 -9.47 INVOICE TOTAL: -9.47 * 73898-17 03/16/17 01 HOSE MENDER 51-510-56-00-5620 5.98 INVOICE TOTAL: 5.98 * 73975 03/17/17 01 BATTERIES 51-510-56-00-5620 3.49 INVOICE TOTAL: 3.49 * 74254 03/20/17 01 BATTERIES 51-510-56-00-5665 23.94 INVOICE TOTAL: 23.94 * 74274 03/20/17 01 WIRE SPLICE KIT 51-510-56-00-5620 9.58 INVOICE TOTAL: 9.58 *Page 23 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524601 MENLAND MENARDS - YORKVILLE 74316 03/21/17 01 WIRE SPLICE KIT 51-510-56-00-5638 9.58 INVOICE TOTAL: 9.58 * 74353 03/21/17 01 PROPANE CYLINDER 01-410-56-00-5620 2.97 INVOICE TOTAL: 2.97 * CHECK TOTAL: 337.96 524602 MENLAND MENARDS - YORKVILLE 74851 03/27/17 01 PAINT & PAINTING SUPPLIES 79-795-56-00-5640 174.47 INVOICE TOTAL: 174.47 * CHECK TOTAL: 174.47 524603 MORASPH MORRIS ASPHALT DIVISION 11164 03/08/17 01 COLD PATCH 15-155-56-00-5633 1,350.80 INVOICE TOTAL: 1,350.80 * CHECK TOTAL: 1,350.80 524604 MOSERR ROBERT MOSER 031717 03/17/17 01 REFEREE 79-795-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00D000463 NELCONT TYLER NELSON 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00Page 24 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524605 NEMRT NORTH EAST MULTI-REGIONAL 216866 03/14/17 01 ADVANCED CYBER CRIMES TRAINING 01-210-54-00-5412 135.00 02 FOR PAPPAS ** COMMENT ** INVOICE TOTAL: 135.00 * CHECK TOTAL: 135.00 524606 NICOR NICOR GAS 07-72-09-0117 7-0217 03/14/17 01 02/10-03/14 1301 CAROLYN CT 01-110-54-00-5480 24.63 INVOICE TOTAL: 24.63 * 31-61-67-2493 1-0217 03/13/17 01 02/09-03/13 276 WINDHAM CR 01-110-54-00-5480 26.44 INVOICE TOTAL: 26.44 * 45-12-25-4081 3-0217 03/14/17 01 02/08-03/13 201 W HUDRAULIC 01-110-54-00-5480 181.98 INVOICE TOTAL: 181.98 * 49-25-61-1000 5-0217 03/14/17 01 2/08-03/13 1 VAN EMMON RD 01-110-54-00-5480 116.13 INVOICE TOTAL: 116.13 * CHECK TOTAL: 349.18 524607 OHARAM MICHELE O'HARA 030917 03/09/17 01 PIANO LESSON INSTRUCTION 79-795-54-00-5462 1,400.00 INVOICE TOTAL: 1,400.00 * CHECK TOTAL: 1,400.00 524608 OMALLEY O'MALLEY WELDING & FABRICATING 17508 03/08/17 01 REPAIR WELDING AT SHOP 79-790-54-00-5495 105.00 INVOICE TOTAL: 105.00 * CHECK TOTAL: 105.00Page 25 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524609 PFPETT P.F. PETTIBONE & CO. 171901 03/17/17 01 CRIME PREVENTION NOTICE 01-210-54-00-5430 228.40 02 TICKETS ** COMMENT ** INVOICE TOTAL: 228.40 * 171910 03/21/17 01 1 DIGITAL PHOTO ID 01-210-54-00-5430 17.00 INVOICE TOTAL: 17.00 * CHECK TOTAL: 245.40 524610 R0000594 BRIAN BETZWISER 040117-101 04/01/17 01 185 WOLF ST PYMT #101 25-215-92-00-8000 3,522.92 02 185 WOLF ST PYMT #101 25-215-92-00-8050 2,378.37 03 185 WOLF ST PYMT #101 25-225-92-00-8000 110.38 04 185 WOLF ST PYMT #101 25-225-92-00-8050 74.52 INVOICE TOTAL: 6,086.19 * CHECK TOTAL: 6,086.19 524611 R0001827 REGINA BUTERA 032717 03/27/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 8.61 02 BILL FOR ACCT#0104466610-02 ** COMMENT ** INVOICE TOTAL: 8.61 * CHECK TOTAL: 8.61 524612 R0001828 DON SCHOENFIELDER 032417 03/24/17 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 111.63 02 BILL FOR ACCT#0101051400-06 ** COMMENT ** INVOICE TOTAL: 111.63 * CHECK TOTAL: 111.63Page 26 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524613 R0001829 CYNTHIA CAHILL 032717 03/27/17 01 REFUND COLLECTIONS PYMT FORM 01-000-13-00-1371 220.45 02 LANDLORD FOR ACCT ** COMMENT ** 03 #0109050080-06 ** COMMENT ** INVOICE TOTAL: 220.45 * CHECK TOTAL: 220.45D000464 REDMONST STEVE REDMON 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524614 REINDERS REINDERS, INC. 4045843-00 03/02/17 01 MOWER 25-225-60-00-6060 53,908.00 INVOICE TOTAL: 53,908.00 * CHECK TOTAL: 53,908.00 524615 RIETZR ROBERT L. RIETZ JR. 031717 03/17/17 01 REFEREE 79-795-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 524616 RIVRVIEW RIVERVIEW FORD 123378 12/19/16 01 BATTERIES 79-790-54-00-5495 191.92 INVOICE TOTAL: 191.92 * 124307 03/21/17 01 BATTERY 79-790-56-00-5640 122.00 INVOICE TOTAL: 122.00 * CHECK TOTAL: 313.92Page 27 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000465 ROSBOROS SHAY REMUS 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-795-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524617 SAFELITE SAFELITE FULFILLMENT INC 05587-286573 03/03/17 01 VEHICLE GLASS REPLACEMENT 51-510-54-00-5490 284.95 INVOICE TOTAL: 284.95 * CHECK TOTAL: 284.95 524618 SCODROP PETER SCODRO 032017 03/20/17 01 CDL LICENSE REIMBURSEMENT 51-510-54-00-5460 65.00 INVOICE TOTAL: 65.00 * CHECK TOTAL: 65.00D000466 SCOTTB BILL SCOTT 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524619 SERVICE SERVICE PRINTING CORPORATION 94062 03/30/17 01 CATALOG POSTAGE 79-795-54-00-5426 3,140.74 INVOICE TOTAL: 3,140.74 * CHECK TOTAL: 3,140.74Page 28 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524620 SFBCT SWFVCTC YV4Q2016 03/30/17 01 40% OF 4TH QUARTER CABLE 01-640-54-00-5475 23,851.29 02 FRANCHISE PAYMENT OF ** COMMENT ** 03 $59,628.22 ** COMMENT ** INVOICE TOTAL: 23,851.29 * CHECK TOTAL: 23,851.29D000467 SLEEZERJ JOHN SLEEZER 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 01-410-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000468 SLEEZERS SLEEZER, SCOTT 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000469 SMITHD DOUG SMITH 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 79-790-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00D000470 SOELKET TOM SOELKE 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 52-520-54-00-5440 45.00Page 29 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000470 SOELKET TOM SOELKE 040117 04/01/17 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524621 SZWEDAW WALTER SZWEDA 031717 03/17/17 01 REFEREE 79-795-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 524622 TERRACON TERRACON CONSULTS, INC T878225 02/27/17 01 ENVIRONMENTAL SOIL EVALUATION 88-880-60-00-6000 6,025.00 INVOICE TOTAL: 6,025.00 * CHECK TOTAL: 6,025.00 524623 TIGERDIR TIGERDIRECT P51867110001 01/19/16 01 HP ELITEBOOK LAPTOP 01-210-56-00-5635 609.51 INVOICE TOTAL: 609.51 * CHECK TOTAL: 609.51 524624 UPS5361 DDEDC #3, INC 032317 03/23/17 01 1 PKG TO KFO 01-110-54-00-5452 9.92 INVOICE TOTAL: 9.92 * CHECK TOTAL: 9.92 524625 WAREHOUS WAREHOUSE DIRECTPage 30 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524625 WAREHOUS WAREHOUSE DIRECT 3422025-0 03/24/17 01 PAPER 01-110-56-00-5610 174.60 INVOICE TOTAL: 174.60 * CHECK TOTAL: 174.60 524626 WATERSYS WATER SOLUTIONS UNLIMITED, INC 41021 03/17/17 01 PHOSPHATE 51-510-56-00-5638 2,714.40 INVOICE TOTAL: 2,714.40 * CHECK TOTAL: 2,714.40D000471 WEBERR ROBERT WEBER 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 01-410-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524627 WECKSTEB BILL WECKSTEIN 031817 03/18/17 01 REFEREE 79-795-54-00-5462 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 524628 WELDSTAR WELDSTAR 01579362 03/09/17 01 WELDING SAFETY WEAR 01-410-56-00-5630 74.29 02 WELDING SAFETY WEAR 51-510-56-00-5630 74.30 03 WELDING SAFETY WEAR 52-520-56-00-5630 74.30 INVOICE TOTAL: 222.89 * CHECK TOTAL: 222.89Page 31 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524629 WILLIAMT TY WILLIAMS 031717 03/17/17 01 REFEREE 79-795-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00D000472 WILLRETE ERIN WILLRETT 040117 04/01/17 01 MAR 2017 MOBILE EMAIL 01-110-54-00-5440 45.00 02 REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 45.00 * DIRECT DEPOSIT TOTAL: 45.00 524630 WOODHOUR RICHARD WOODHOUSE 031817 03/18/17 01 REFEREE 79-795-54-00-5462 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 524631 WTRPRD WATER PRODUCTS, INC. 0272064 03/15/17 01 BAND REPAIR CLAMP 51-510-56-00-5640 276.00 INVOICE TOTAL: 276.00 * CHECK TOTAL: 276.00 524632 YBSD YORKVILLE BRISTOL 22817SF 03/27/17 01 FEB 2017 SANITARY FEES 95-000-24-00-2450 309,704.33 INVOICE TOTAL: 309,704.33 * CHECK TOTAL: 309,704.33 524633 YOUNGM MARLYS J. YOUNGPage 32 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/06/17 UNITED CITY OF YORKVILLE TIME: 07:52:27 &+(&.5(*,67(5ID: AP211001.W0W INVOICES DUE ON/BEFORE 04/11/2017CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 524633 YOUNGM MARLYS J. YOUNG 030717 03/27/17 01 03/07/17 EDC MEETING MINUTES 01-110-54-00-5462 74.50 INVOICE TOTAL: 74.50 * CHECK TOTAL: 74.50 TOTAL CHECKS PAID: 592,207.56 TOTAL ',5(&7DEPOSITS PAID: 10,370.00 TOTAL AMOUNT PAID: 602,577.56Page 33 of 36
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 04/03/17 UNITED CITY OF YORKVILLE TIME: 09:26:12 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 04/03/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 523144 R0001826 RAMON ALMANZAR 20160809-BUILD 02/24/17 01 2236 LAVENDER BUILD PROGRAM 23-000-24-00-2445 300.00 02 2236 LAVENDER BUILD PROGRAM 25-000-24-21-2445 380.00 03 2236 LAVENDER BUILD PROGRAM 51-000-24-00-2445 5,320.00 04 2236 LAVENDER BUILD PROGRAM 52-000-24-00-2445 4,000.00 INVOICE TOTAL: 10,000.00 * CHECK TOTAL: 10,000.00 TOTAL AMOUNT PAID: 10,000.00Page 34 of 36
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$CLERK583.34 - 583.34 8.98 44.61 636.93TREASURER83.34 - 83.34 8.98 6.36 98.68ALDERMAN3,500.00-3,500.00-261.313,761.31UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 24, 2017ALDERMAN3,500.00-3,500.00-261.313,761.31ADMINISTRATION14,840.36 - 14,840.36 1,586.00 1,091.36 17,517.72FINANCE8,864.97 - 8,864.97 955.64 661.37 10,481.98POLICE97,804.17 2,911.34 100,715.51 561.54 7,433.17 108,710.22COMMUNITY DEV.14,512.23 - 14,512.23 1,389.78 1,076.89 16,978.90STREETS12,901.29 800.66 13,701.95 1,477.06 1,008.74 16,187.75WATER15,686.45 176.43 15,862.88 1,710.02 1,159.37 18,732.27SEWER8,020.19 - 8,020.19 864.58 596.67 9,481.44PARKS16,845.73 - 16,845.73 1,815.98 1,244.38 19,906.09RECREATION13,936.14 - 13,936.14 1,161.66 1,028.69 16,126.49LIBRARY16,535.78 - 16,535.78 867.62 1,233.02 18,636.42TOTALS225,022.33$ 3,888.43$ 228,910.76$ 12,407.84$ 16,915.43$ 258,234.03$TOTAL PAYROLL258,234.03$Page 35 of 36
ACCOUNTS PAYABLE DATE
Manual Check Register (Pages 1 - 2 )03/24/2017 25,423.66
Manual Check Register (Page 3 )03/27/2017 18,620.20
City Check Register (Pages 4 - 33)04/11/2017 602,577.56
SUB-TOTAL: $646,621.42
OTHER PAYABLES
Manual Check #523144 - Almanzar BUILD Check (Page 34)04/03/2017 10,000.00
UNITED CITY OF YORKVILLE
BILL LIST SUMMARY
Tuesday, April 11, 2017
SUB-TOTAL: $10,000.00
Bi - Weekly (Page 35)03/24/2017 258,234.03
SUB-TOTAL: $258,234.03
TOTAL DISBURSEMENTS:$914,855.45
PAYROLL
Page 36 of 36
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #1
Tracking Number
CC 2017-18
Appointment of Ward II Alderman – Arden Joe Plocher
City Council – April 11, 2017
Majority
Approval
Mayor Gary J. Golinski
Name Department
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #2
Tracking Number
CC 2017-19
Proclamation for Motorcycle Awareness Month
City Council – April 11, 2017
None
Mayor Gary J. Golinski
Name Department
UNITED CITY OF YORKVILLE
Motorcycle Awareness Month Proclamation
WHEREAS, safety is the highest priority for the highways and streets of our City and
State; and
WHEREAS, the great State of Illinois is proud to be a national leader in motorcycle
safety, education and awareness; and
WHEREAS, motorcycles are a common and economical means of transportation that
reduces fuel consumption and road wear, and contributes in a significant way to the relief
of traffic and parking congestion; and
WHEREAS, it is especially meaningful that the citizens of our City and State be aware of
motorcycles on the roadways and recognize the importance of motorcycle safety; and
WHEREAS, the members of A.B.A.T.E. of Illinois, Inc. (A Brotherhood Aimed Toward
Education), continually promote motorcycle safety, education and awareness in high
school drivers’ education programs and to the general public in our City and State,
presenting motorcycle awareness programs to over 100,000 participants in Illinois over
the past several years; and
WHEREAS, all motorcyclists should join with A.B.A.T.E. of Illinois, Inc. in actively
promoting the safe operation of motorcycles as well as promoting motorcycle safety,
education, awareness and respect of the citizens of our City and State; and
WHEREAS, the motorcyclists of Illinois have contributed extensive volunteerism and
money to national and community charitable organizations; and
WHEREAS, during the month of May, all roadway users should unite in the safe sharing
of the roadways within the United City of Yorkville and throughout the State of Illinois.
NOW, THEREFORE, I, Gary J. Golinski, Mayor of the United City of Yorkville, in the
great State of Illinois, in recognition of 30 years of A.B.A.T.E. of Illinois, Inc., and over
650,000 registered motorcyclists statewide, and in recognition of the continued role
Illinois serves as a leader in motorcycle safety, education and awareness, do hereby
proclaim the Month of May 2017 as Motorcycle Awareness Month in the United City of
Yorkville, and urge all motorists to join in an effort to improve safety and awareness on
our roadways.
Dated this 11th day of April, 2017, A.D.
______________________________
Gary J. Golinski, Mayor
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #3
Tracking Number
CC 2017-20
Bicentennial Riverfront Park Grant – One Year Extension Agreement
City Council – April 11, 2017
Majority
Approval
Please see attached.
Tim Evans Parks and Recreation
Name Department
Summary
A review of the Bicentennial Riverfront Park grant one (1) year extension agreement with
Illinois Department of Natural Resources (IDNR)
Background
In May, 2013, the United City of Yorkville Parks and Recreation Department was awarded an
Open Space Lands Acquisition and Development (OSLAD) grant to further develop Bicentennial
Riverfront Park. While preparing to install the playground portion of the grant, staff found
irregularities in the soil and are currently working with environmental consultants to resolve
the problem. This has caused a delay in the OSLAD grant being completed in a timely fashion.
Staff has requested a one (1) year grant completion extension, which currently expires on
December 31, 2017 and will now expire on December 31, 2018. Attached are copies of the
proposed one (1) year grant extension agreement and associated forms.
Recommendation
Additional analysis will be presented verbally at the meeting. With this extension, we can move
forward with the Riverfront Park redevelopment immediately and not have to be delayed by
reapplying for an extension. Staff seeks City Council approval to forward the attached one (1)
year Bicentennial Riverfront Park Grant extension agreement with IDNR.
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
CC: Bart Olson, City Administrator
Date: April 2, 2017
Subject: Bicentennial Riverfront Park grant one (1) year extension
agreement
Resolution No. 2017-_____
Page 1
Resolution No. 2017-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
APPROVING AN AMENDMENT TO PROJECT AGREEMENT # OS 13-1864 WITH THE
ILLINOIS DEPARTMENT OF NATURAL RESOURCES
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS, the City and the Illinois Department of Natural Resources entered into a
Project Agreement for Project # OS 13-1864 (the “Agreement”) in 2013, which Agreement
authorized grant reimbursement on the Bicentennial Riverfront Park project and provided for a
project end date of December 31, 2015; and,
WHEREAS, the City Council approved Resolution No. 2015-14 on July 14, 2015 which
extended the project end date to December 31, 2016; and,
WHEREAS, the City Council approved Resolution No. 2016-24 on August 23, 2016
which extended the project end date to December 31, 2017; and,
WHEREAS, the City now desires to extend the project end date set forth in the
Agreement to December 31, 2018.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the Amendment to Project Agreement and the documents related to the
Amendment entitled Taxpayer Identification Number, and Standard Certifications, attached
hereto and made a part hereof, are hereby approved and the Mayor is hereby authorized to
execute and deliver said Amendment and related documents on behalf of the United City of
Yorkville.
Section 2. This Resolution shall be in full force and effect from and after its passage and
approval as provided by law.
Resolution No. 2017-_____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of ____________________, 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ _________________ ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
DIANE TEELING ________ SEAVER TARULIS ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of ____________________, 2017.
______________________________
MAYOR
Attest:
___________________________________
City Clerk
STATE OF ILLINOIS Sponsor: United City of Yorkville
Department of Natural Resources
Project Amendment #: 3
AMENDMENT TO PROJECT AGREEMENT
THIS AMENDMENT TO Project Agreement # OS 13-1864 is hereby made and agreed upon by the Illinois Department of
Natural Resources and by the United City of Yorkville pursuant to the Open Space Lands Acquisition and Development
Act, as amended, (525 ILCS, 35/1, et. seq.).
The Sponsor and the IDNR, in mutual consideration of the promises made herein and in the Project Agreement of which this is a n
amendment, do promise as follows: That the above mentioned Agreement is amended by adding the following: The project end date
is extended from December 31, 2017, until December 31, 2018. This is a one year extension.
That the rationale for making the contract amendment is as follows:
[X] The circumstances that necessitate the change in performance were not reasonably foreseeable at the time the contract was
signed.
[X] The change is germane to the original contract as signed.
[X] The circumstances that necessitate the change in performance are in the b est interest of the unit of State or local government
and authorized by law.
Specific circumstances requiring this amendment are: Requesting this extension due to discovering, soil contamination at the
Bicentennial Riverfront Park in the proposed playground location. The contamination under the playground location was an
unforeseen issue at the time of grant being signed and needs to be resolved before installation of the playground and complete
the grant. A copy of the letter request from the grantee to extend the ending date of this grant is attached and incorporated by
reference as Exhibit "A".
In all other respects the Project Agreement of which this is an amendment, and the plans and specifications relevant thereto, shall
remain in full force and effect. In witness whereof, the parties hereto have executed this amendment as of the date entered belo w.
PROJECT SPONSOR STATE OF ILLINOIS
IL Department of Natural Resources
(Agency) (Agency)
(Signature) (Director - Signature)
Wayne Rosenthal
(Name) (Director - Name)
Date:
(Title)
___________________________________ Required additional signatures for contracts and contract
(Date) renewals totaling $250,000 or more per 30 ILCS 105/9.02.
(DNR Chief Legal Counsel-Signature) Date
Gabriel T. Grosboll
(DNR Chief Legal Counsel-Name)
(DNR Chief Fiscal Officer-Signature) Date
Doug Florence
( ) IDNR Copy (DNR Chief Fiscal Officer-Name)
( ) Sponsor Copy
Page 1 of 4
TAXPAYER IDENTIFICATION NUMBER Attachment A
I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) th e IRS has notified me that I
am no longer subject to backup withholding, and
3. I am a U.S. person (including a U.S. resident alien).
• If you are an individual, enter your name and SSN as it appears on your Social Security Card.
• If you are a sole proprietor, enter the owner’s name on the name line followed by the name of the business and the owner’s SSN or
EIN.
• If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s name on the name line
and the d/b/a on the business name line and enter the owner’s SSN or EIN.
• If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for corporations, attach IRS accepta nce
letter (CP261 or CP277).
• For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the EIN.
Name: ___________________________________________________________________________________
or
Business Name: __________________________________________________________________________
Taxpayer Identification Number:
Social Security Number ____________________________________________
or
Employer Identification Number ______________________________________
Legal Status (check one):
Individual Governmental
Sole Proprietor Nonresident alien
Partnership Estate or trust
Legal Services Corporation Pharmacy (Non-Corp.)
Tax-exempt Pharmacy/Funeral Home/Cemetery (Corp.)
Corporation providing or billing Limited Liability Company (select applicable tax
medical and/or health care services classification)
D = disregarded entity
Corporation NOT providing or billing C = corporation
medical and/or health care services P = partnership
Signature: _________________________________________________ D ate: ___________________
Revision 6-10-09
Page 2 of 4
STANDARD CERTIFICATIONS
Vendor acknowledges and agrees that compliance with this section and each subsection for the term of the contract and any renewals is
a material requirement and condition of this contract. By executing this contract Vendor certifies compliance with this section and each
subsection and is under a continuing obligation to remain in compliance and report any non-compliance.
This section, and each subsection, applies to subcontractors used on this contract. Vendor shall include these Standard Certifications in
any subcontract used in the performance of the contract using the Standard Subcontractor Certification form provided by the State.
If this contract extends over multiple fiscal years including the initial term and all renewals, Vendor and its subcontractors shall confirm
compliance with this section in the manner and format determined by the State by the date specified by the State and in no event later
than July 1 of each year that this contract remains in effect.
If the Parties determine that any certification in this section is not applicable to this contract it may be stricken without affecting the
remaining subsections.
1. As part of each certification, Vendor acknowledges and agrees that should Vendor or its subcontractors provide false information, or
fail to be or remain in compliance with the Standard Certification requirements, one or more of the following sanctions will apply:
the contract may be void by operation of law,
the State may void the contract, and
the Vendor and it subcontractors may be subject to one or more of the following: suspension, debarment, denial of payment,
civil fine, or criminal penalty.
Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imposition of other
sanctions or preclude application of sanctions not specifically identified.
2. Vendor certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal
Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.) and applicable rules in performance under this
contract.
3. Vendor certifies it is not in default on an educational loan (5 ILCS 385/3). This applies to individuals, sole proprietorships,
partnerships and individuals as members of LLCs.
4. Vendor (if an individual, sole proprietor, partner or an individual as member of a LLC) certifies it has not received an (i) an early
retirement incentive prior to 1993 under Section 14-108.3 or 16-133.3 of the Illinois Pension Code, 40 ILCS 5/14-108.3 and 40 ILCS
5/16-133.3, or (ii) an early retirement incentive on or after 2002 under Section 14-108.3 or 16-133.3 of the Illinois Pension Code, 40 ILCS
5/14-108.3 and 40 ILCS 5/16-133, (30 ILCS 105/15a).
5. Vendor certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-43); and as applicable has obtained an
assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
6. To the extent there was a incumbent Vendor providing the services covered by this contract and the employees of that Vendor that
provide those services are covered by a collective bargaining agreement, Vendor certifies (i) that it will offer to assume the collective
bargaining obligations of the prior employer, including any existing collective bargaining agreement with the bargaining representative of
any existing collective bargaining unit or units performing substantially similar work to the services covered by the contract subject to its
bid or offer; and (ii) that it shall offer employment to all employees currently employed in any existing bargaining unit performing
substantially similar work that will be performed under this contract (30 ILCS 500/25-80). This does not apply to heating, air conditioning,
plumbing and electrical service contracts.
7. Vendor certifies it has not been convicted of bribing or attempting to bribe an officer or employee of the State of Illinois or any other
State, nor has Vendor made an admission of guilt of such conduct that is a matter of record (30 ILCS 500/50-5).
8. If Vendor has been convicted of a felony, Vendor certifies at least five years have passed after the date of completion of the
sentence for such felony, unless no person held responsible by a prosecutor’s office for the facts upon which the conviction was based
continues to have any involvement with the business (30 ILCS 500/50-10).
Page 3 of 4
9. If Vendor, or any officer, director, partner, or other managerial agent of Vendor, has been convicted of a felony under the Sarbanes-
Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Vendor certifies at least five years have
passed since the date of the conviction. Vendor further certifies that it is not barred from being awarded a contract and acknowledges
that the State shall declare the contract void if this certification is false (30 ILCS 500/50-10.5).
10. Vendor certifies it is not barred from having a contract with the State based on violating the prohibition on providing assistance to the
state in identifying a need for a contract (except as part of a public request for information process) or by reviewing, drafting or preparing
solicitation or similar documents for the State (30 ILCS 500/50-10.5e).
11. Vendor certifies that it and its affiliates are not delinquent in the payment of any debt to the State (or if delinquent has entered into a
deferred payment plan to pay the debt), and Vendor and its affiliates acknowledge the State may declare the contract void if this
certification is false (30 ILCS 500/50-11) or if Vendor or an affiliate later becomes delinquent and has not entered into a deferred
payment plan to pay off the debt (30 ILCS 500/50-60).
12. Vendor certifies that it and all affiliates shall collect and remit Illinois Use Tax on all sales of tangible personal property into the State
of Illinois in accordance with provisions of the Illinois Use Tax Act (30 ILCS 500/50-12) and acknowledges that failure to comply can
result in the contract being declared void.
13. Vendor certifies that it has not been found by a court or the Pollution Control Board to have committed a willful or knowing violation
of the Environmental Protection Act within the last five years, and is therefore not barred from being awarded a contract (30 ILCS 500/50-
14).
14. Vendor certifies it has not paid any money or valuable thing to induce any person to refrain from bidding on a State contract, nor has
Vendor accepted any money or other valuable thing, or acted upon the promise of same, for not bidding on a State contract (30 ILCS
500/50-25).
15. Vendor certifies it is not in violation of the “Revolving Door” section of the Illinois Procurement Code (30 ILCS 500/50-30).
16. Vendor certifies that it has not retained a person or entity to attempt to influence the outcome of a procurement decision for
compensation contingent in whole or in part upon the decision or procurement (30 ILCS 500/50-38).
17. Vendor certifies it will report to the Illinois Attorney General and the Chief Procurement Officer any suspected collusion or other anti-
competitive practice among any bidders, offerors, contractors, proposers or employees of the State (30 ILCS 500/50-40, 50-45, 50-50).
18. In accordance with the Steel Products Procurement Act, Vendor certifies steel products used or supplied in the performance of a
contract for public works shall be manufactured or produced in the United States, unless the executive head of the procuring agency
grants an exception (30 ILCS 565).
19. a) If Vendor employs 25 or more employees and this contract is worth more than $5000, Vendor certifies it will provide a drug free
workplace pursuant to the Drug Free Workplace Act.
b) If Vendor is an individual and this contract is worth more than $5000, Vendor shall not engage in the unlawful manufacture ,
distribution, dispensation, possession or use of a controlled substance during the performance of the contract (30 ILCS 580).
20. Vendor certifies that neither Vendor nor any substantially owned affiliate is participating or shall participate in an international
boycott in violation of the U.S. Export Administration Act of 1979 or the applicable regulations of the U.S. Department of Commerce.
This applies to contracts that exceed $10,000 (30 ILCS 582).
21. Vendor certifies it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any state or of the
United States (720 ILCS 5/33 E-3, E-4).
22. Vendor certifies it complies with the Illinois Department of Human Rights Act and rules applicable to public contracts, including equal
employment opportunity, refraining from unlawful discrimination, and having written sexual harassment policies (775 ILCS 5/2-105).
23. Vendor certifies it does not pay dues to or reimburse or subsidize payments by its employees for any dues or fees to any
“discriminatory club” (775 ILCS 25/2).
Page 4 of 4
24. Vendor certifies it complies with the State Prohibition of Goods from Forced Labor Act, and certifies that no foreign-made
equipment, materials, or supplies furnished to the State under the contract have been or will be produced in whole or in part by forced
labor, or indentured labor under penal sanction (30 ILCS 583).
25. Vendor certifies that no foreign-made equipment, materials, or supplies furnished to the State under the contract have been
produced in whole or in part by the labor or any child under the age of 12 (30 ILCS 584).
26. Vendor certifies that it is not in violation of Section 50-14.5 of the Illinois Procurement Code (30 ILCS 500/50-14.5) that states:
“Owners of residential buildings who have committed a willful or knowing violation of the Lead Poisoning Prevention Act (410 ILCS 45)
are prohibited from doing business with the State until the violation is mitigated”.
27. Vendor warrants and certifies that it and, to the best of its knowledge, its subcontractors have and will comply with Executive Order
No. 1 (2007). The Order generally prohibits Vendors and subcontractors from hiring the then-serving Governor’s family members to
lobby procurement activities of the State, or any other unit of government in Illinois including local governments if that procurement may
result in a contract valued at over $25,000. This prohibition also applies to hiring for that same purpose any former State employee who
had procurement authority at any time during the one-year period preceding the procurement lobbying activity.
28. Vendor certifies that information technology, including electronic information, software, systems and equipment, developed or
provided under this contract will comply with the applicable requirements of the Illinois Information Technology Accessibility Act
Standards as published at www.dhs.state.il.us/iitaa. (30 ILCS 587)
29. Vendor certifies that it has read, understands, and is in compliance with the registration requirements of the Elections Code (10
ILCS 5/9-35) and the restrictions on making political contributions and related requirements of the Illinois Procurement Code (30 ILCS
500/20-160 and 50-37). Vendor will not make a political contribution that will violate these requirements. These requirements are
effective for the duration of the term of office of the incumbent Governor or for a period of 2 years after the end of the contract term,
whichever is longer.
In accordance with section 20-160 of the Illinois Procurement Code, Vendor certifies as applicable:
Vendor is not required to register as a business entity with the State Board of Elections.
or
Vendor has registered and has attached a copy of the official certificate of registration as issued by the State Board of Elections.
As a registered business entity, Vendor acknowledges a continuing duty to update the registration as required by the Act.
VENDOR (show Company name and DBA)
Signature
Printed Name
Title Date
Address
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor #4
Tracking Number
CC 2017-14
Edited New RFP for Sidewalk and Railing Installation
City Council – April 11, 2017
N/A
Majority
Approval
See attached
Nicole Kathman Administration
Name Department
Summary
Recommendation to publish a new RFP for Sidewalk and Railing Installation in Downtown
Area.
Background
At the March 28th City Council meeting we proposed going out to RFP again for sidewalks and
railings in the downtown area. As requested by the City Council, we are bringing back this RFP.
We have edited this new RFP to add more detailed specifications regarding the height, style, and
aesthetics of the railing. It is attached. We would like to bring the recommendation to award the
work to at the May Public Works Committee. From the last City Council Meeting we have
adjusted the timeline slightly for the first half of the process.
04/11/2017 Draft RFP to City Council
04/12/2017 Publish RFP
05/02/2017 Submittal Deadline
05/03/2017 – Staff Review of Submittals
05/10/2017
05/16/2017 Recommendation to Public Works Committee
05/23/2017 Recommendation to City Council
Summer 2017 Contract Begins/Construction
Recommendation
Staff recommends approval to go out again for proposal with the edited new RFP.
Memorandum
To: City Council
From: Nicole Kathman, Administrative Intern
CC: Eric Dhuse, Public Works Director
Date: April 5, 2017
Subject: Edited New RFP for Sidewalk and Railing Installation
1
United City of Yorkville, Illinois
800 Game Farm Road, Yorkville, Illinois 60560
Request for Proposals
The United City of Yorkville, Illinois will accept proposals for:
Sidewalk and Railing Installation in Downtown Area
Sealed proposals will be received at City Hall, at 800 Game Farm Road, Yorkville,
Illinois 60560 until 12:00 PM on May 2, 2017.
Proposals will be publicly opened and read at that time in the conference room of
the City Hall, 800 Game Farm Road, Yorkville, Illinois. Proposals should be
submitted in sealed envelopes plainly marked “Downtown Sidewalk and Railing
Installation” to:
NICOLE KATHMAN
ADMINISTRATIVE INTERN
UNITED CITY OF YORKVILLE
800 GAME FARM ROAD
YORKVILLE, IL 60560
The City Council reserves the right to accept or reject any and all proposals, to
waive technicalities and to accept or reject any item of any proposal.
General questions regarding this Request for Proposals shall be directed to Nicole
Kathman, Administrative Intern at 630-553-8565. All detailed questions
concerning the actual specifications are to be forwarded by email to Eric Dhuse,
Public Works Director, at edhuse@yorkville.il.us by April 26th .
The person or firm submitting the proposal shall at all times observe and conform
to all laws, ordinances, and regulations of the Federal, State, and City which may
in any manner affect the proposal.
All submittals must include complete proposal forms in addition to a shop
drawing of the railing.
SPECIFICATIONS
2
Scope of Project:
The successful bidder shall complete the following work for sidewalk and railing replacement in
specified sections (Area 1 (Near 226 S. Bridge St) & Area 2 (117 W. Van Emmon)) of the
downtown area of Yorkville, Illinois:
1. Removal of approximately 1201 square feet of sidewalk across both areas 1 and 2.
2. Installation of approximately 1351 square feet of sidewalk across both areas 1 and 2
3. Removal of approximately 74 linear feet of miscellaneous fencing in area 1.
4. Installation of approximately 74 linear feet of railing in area 1
5. Removal of approximately 29 square yards of 4” depth asphalt driveway in area 2.
6. Replacement of approximately 13 square yards of 4” depth asphalt in area 2
7. Site Restoration of approximately 77 square yards across both areas 1 and 2
8. Traffic Control (properly barricade and block construction areas both during working and
nonworking hours)
Maps that specify the locations for the project are included at the end of the RFP.
Railing Standards:
The Contractor shall follow specifications for guards as outlined in Section 1013 (Guards) in
Chapter 10 of the 2009 International Building Code. This is included at the end of the RFP. The
entire document can be found at http://codes.iccsafe.org/app/book/toc/2009/I-
Codes/2009%20IBC%20HTML/index.html
Additionally, the latest ASTM standards must be followed.
Some more specific requirements include:
1. Pickets, posts, and rails shall be galvanized square steel tubular members manufactured
in accordance with ASTM F2408.
a. Pickets shall be 1” square, 16 gauge, placed at 5” O.C.
b. Rails shall be 2” square, 14 gauge
c. Posts shall be 4” square, 14 gauge
2. Finish shall be in accordance with the latest ASTM standards for salt spray test, impact
resistance, and adhesion test.
3. Finish shall include a zinc enriched powder primer at 2-4 mils and a final powder coat of
2-4 mils.
4. Finish color shall be black.
5. All brackets, posts bases, caps, etc. shall be finished in the same manner and color as the
fence.
6. All bolts, nuts, screws, washers, or fasteners of any type shall be stainless steel.
7. Height and spacing as depicted and described in the sample drawing below.
Example Only:
3
Sidewalk Standards:
1. The Contractor shall specifications for sidewalks as outlined in Section 424 (Portland
Cement Concrete Sidewalk) of the Standard Specifications for Road and Bridge
Construction in Illinois as adopted in 2012. This is included at the end of the RFP. The
entire document can be found at http://www.idot.illinois.gov/assets/uploads/files/doing-
business/manuals-guides-&-handbooks/highways/construction/standard-
specifications/12specbook.pdf
Site Restoration Standards:
4
1. The Contractor shall ensure that all debris generated by the sidewalk removal and
replacement process are raked and removed from the location. 4” of topsoil shall be
placed and compacted as best possible until original ground level is reached, along sides
of sidewalk. The disturbed areas shall be seeded. Site Cleanup shall be completed after
each day. The work area includes the street & curb, parkway, sidewalk, private lawns,
driveways and any area affected by the work. If site cleanup is to be delayed for any
particular reason, barricades, cones and/or caution tape must be used until the site is
clean as determined by the City of Yorkville Building Code Official. Upon completion of
the entire removal and replacement of sidewalk, the site should be returned to the same
condition that existed in prior to work being done
Conditions:
A pre-construction meeting shall be held with the City of Yorkville and the contractor no
less than five (5) business days before the start of any work. All work shall be conducted
between the hours of seven o’clock (7:00) am and five o’clock (5:00) pm, Monday through
Saturday. All work items shall be completed in full and to the satisfaction of the City of
Yorkville Building Code Official within thirty (30) business days.
Proposal Selection:
The City of Yorkville will select contractors, which in its opinion, best meets the
intention of the project scope and budget. The selected proposals may be required to adjust the
work items to accommodate project scope and budget constraints at the direction of the City.
5
UNITED CITY OF YORKVILLE, ILLINOIS
SPECIAL CONDITIONS
1. Persons submitting proposals Qualifications. If requested, the interested Person submitting the proposal
must provide a detailed statement regarding the business and technical organization of the Person submitting the
proposal that is available for the work that is contemplated. Information pertaining to financial resources,
experiences of personnel, previously completed projects, plant facilities, and other data may also be required to
satisfy the City that the Person submitting the proposal is equipped and prepared to fulfill the Contract should the
Contract be awarded to him. The competency and responsibility of Persons submitting proposals and of their
proposed subcontractors will be considered in making awards.
If requested by the City, the Person submitting the proposal shall include a complete list of all equipment and
manpower available to perform the work intended on the Plans and Specifications. The list of equipment and
manpower must prove to the City that the Person submitting the proposal is well qualified and able to perform the
work, and it shall be taken into consideration in awarding the Contract.
The City may make such investigations as it deems necessary, and the Person submitting the proposal shall furnish
to the City all such information and data for this purpose as the City may request. A responsible Person submitting
the proposal is one who meets all of the following requirements:
Have adequate financial resources or the ability to secure such resources.
Have the necessary experience, organization, and technical qualifications, and has or can acquire, the
necessary equipment to perform the proposed Contract.
Is able to comply with the required performance schedule or completion date, taking into account all
existing commitments.
Has a satisfactory record of performance, integrity, judgment, and skills.
Is qualified and eligible under all applicable laws and regulations.
If the Person submitting the proposal possesses a current Illinois Department of Transportation “Certificate of
Eligibility” with an amount for the work specified at least equal to the minimum amount of qualification indicated
on the Legal Notice he may choose to provide the City a copy of the certificate in lieu of providing the above
mentioned Persons submitting proposals Qualification requirements.
2. Basis of Payment: the Contractor shall submit with each payment request the Contractor’s Partial Waiver
of Lien for the full amount of the requested payment. Beginning with the second payment request, and with each
succeeding payment request, the Contractor shall submit partial waivers of lien for each subcontractor and supplier
showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor’s work,
less retainage, included on the previous payment request. The Contractor’s request for final payment shall include
the Contractor’s Final Waiver of Lien which shall be for the full amount of his Contract, including any change
orders thereto, and Final Waivers of Lien from all subcontractors and suppliers for which Final Waivers of Lien
have not previously been submitted.
3. Project Acceptance Procedures: All final pay item quantities shall be agreed upon between the City and
the Contractor, and a final invoice shall be submitted by the Contractor, complete with all required waivers of lien
and surety. Approval of the final pay estimate by the Director of Public Works shall constitute acceptance of the
project by the United City of Yorkville, and written notice of such action shall be given to the Contractor. The date
of approval of the final pay estimate shall be the Date of Acceptance, and shall also be the date of the Start of
Guarantee.
Prior to the required Date(s) of Substantial Completion, a partial project acceptance may be granted in accordance
with the foregoing procedure for entire project acceptance, with the exception that the pay estimate for the quantities
of items included in the partial project acceptance shall not be the final pay estimate for the entire project. In the
case of the City’s acceptance of any portion of the work as may be required because of the inclusion of a Date of
Substantial Completion requirement, or for other reasons as may be agreed to by the United City of Yorkville, such
6
partial acceptance action shall not constitute acceptance of any other portion of the project not noted in the written
notice of partial acceptance which shall be provided to the Contractor by the Director of Parks and Recreation.
4. General Guarantee: Neither the final certificate of payment nor any provision in the Contractor
Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not
done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express
warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the
work and pay for any damage to other work resulting there from, which shall appear within a period of one (1) year
from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will
give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and
workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond
requirements, if required.
Unless otherwise amended in writing by the Director of Public Works, the date of the Start of any Guarantees,
Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project.
5. Termination of Contract: the United City of Yorkville reserves the right to terminate the whole or any part
of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are
not appropriated by the corporate authorities of the United City of Yorkville.
The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon
written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the
Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger
performance of this Contract in accordance with its terms. In the event of default and termination, the United City
of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem
appropriate, supplies or services similar to those so terminated.
The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is
submitted to the United City of Yorkville that failure to perform the Contract was due to causes beyond the control
and without the fault or negligence of the Contractor.
6. Notification of Work: The Contractor shall notify the City’s Director of Public Works 48 hours prior to
commencement of work.
7. Cleaning: During construction, the Contractor and his subcontractors shall remove from the premises,
rubbish, waste material, and accumulations, and shall keep the premises clean. The Contractor shall keep the
premises clean during construction to the satisfaction of the Director of Public Works.
8. Business/Resident Notification: The Contractor shall not close any street or private driveway without the
consent of the Director of Public Works, and the proper notification of the affected business/resident.
9. Use of Fire Hydrants: no fire hydrants shall be used to obtain water for non-emergency use. Water can be
purchased and obtained at the City’s Public Works Building.
7
UNITED CITY OF YORKVILLE, ILLINOIS
GENERAL CONDITIONS
These General Conditions apply to all proposals requested and accepted by the City and become a part of the
contract unless otherwise specified. Persons submitting proposals or their authorized representatives are expected to
fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City
assumes that submission of a proposal means that the person submitting the proposal has familiarized himself with
all conditions and intends to comply with them unless noted otherwise.
1. Forms – All proposals must be submitted on the forms provided, complete with all blank spaces filled in and
properly signed in ink in the proper spaces. All proposal forms may be obtained from the Office of the
Administrator, 800 Game Farm Road, Yorkville, Illinois 60560 and when completed delivered to the
same Office prior to the proposal closing date and time. Persons submitting proposals may attach separate
sheets for the purpose of explanation, exception, or alternative proposal and to cover required unit prices.
2. Submittal of Proposal – Proposals must be submitted to the attention of the Administrative Intern.
3. Examination of Proposal Forms, Specifications, and Site – The person submitting the proposal shall
carefully examine the proposal forms which may include the request for proposal, instruction to Persons
submitting proposals, general conditions, special conditions, plans, specifications, proposal form, bond, and
any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The
person submitting the proposal shall verify all measurements relative to the work, shall be responsible for the
correctness of same. The person submitting the proposal will examine the site and the premises and satisfy
themselves as to the existing conditions under which the person submitting the proposal will be obligated to
operate. Failure of the person submitting the proposal to notify the City, in writing, of any condition(s) or
measurement(s) making it impossible to carry out the work as shown and specified, will be construed as
meaning no such conditions exist and no additional moneys will be added to the contract. The successful
person submitting the proposal must notify all utility companies that are a part of J.U.L.I.E. of the
responsibility of each utility company to locate its utilities.
The submission of the proposal shall be considered conclusive evidence that the person submitting the
proposal has investigated and is satisfied as to all conditions to be encountered in performing the work, and is
fully informed as to character, quality, quantities, and costs of work to be performed and materials to be
furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the person
submitting the proposal will be responsible for all errors in his proposal resulting from his failure or neglect
to comply with these instructions, and the City shall not be responsible for any charge for extra work or
change in anticipated profits resulting from such failure or neglect.
4. Scope of Work – The person submitting the proposal shall supply all required supervision, skilled labor,
transportation, new materials, apparatus, and tools necessary for the entire and proper completion of the
work. The person submitting the proposal shall supply, maintain and remove all equipment for the
performance of the work and be responsible for the safe, proper and lawful construction, maintenance and
use of the same. This work shall be completed to the satisfaction of the City. The person submitting the
proposal shall provide adequate protection of the job site to protect the general public and adjacent property.
The City is not responsible for site safety. The person submitting the proposal is solely and exclusively
responsible for construction means, methods, technologies and site safety.
5. Completeness – All information required by the Request for Proposal must be supplied to constitute a
responsive proposal. The Person submitting the proposal shall include the completed Proposal Sheet. The
City will strictly hold the person submitting the proposal to the terms of the proposal. The proposal must be
executed by a person having the legal right and authority to bind the person submitting the proposal.
8
6. Error in Proposals – When an error is made in extending total prices, the unit proposal price and/or written
words shall govern. Otherwise, the person submitting the proposal is not relieved from errors in proposal
preparation. Erasures in proposals must be explained over signature of person submitting the proposal.
7. Withdrawal of Proposals – A written request for the withdrawal of a proposal or any part thereof may be
granted if the request is received by the Administrative Intern prior to the Closing Date.
8. Person submitting the proposal Interested in More than One Proposal – Unless otherwise specified, if
more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other
persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to
other Persons submitting proposals is not thereby disqualified from quoting prices to other Persons
submitting proposals or from submitting a proposal directly for the work, materials, or supplies.
9. Person submitting the proposal’s qualifications – No award will be made to any person submitting the
proposal who cannot satisfy to the City that they have sufficient ability and experience in this class of work,
as well as sufficient capital and equipment to do the job and complete the work successfully within the time
named (i.e. responsible). The City’s decision or judgment on these matters shall be final and binding. The
City may make such investigations as it deems necessary. The person submitting the proposal shall furnish to
the City all information and data the City may request for the purpose of investigation.
10. Proposal Award for All or Part – Unless otherwise specified, proposals shall be submitted for all of the
work or items for which proposals are requested. The City reserves the right to make award on all items, or
any of the items, according to the best interests of the City.
11. Samples – Samples or drawings requested shall be delivered and removed at no cost to the City. The City
shall not be responsible for damage to samples. Samples shall be removed by the person submitting the
proposal within thirty (30) days after notification. Samples must be submitted prior to the time set for the
opening of proposals.
12. Equipment or Materials – Each person submitting the proposal shall submit catalogs, descriptive literature,
and detailed drawings necessary to fully describe those features or the material or work not covered in the
specifications. The parts and materials proposals must be of current date (latest model) and meet
specifications. This provision excludes surplus, remanufactured, and used products except as an alternate
proposal. The brand name and/or manufacturer of each item proposed must be clearly stated in the proposal.
Guarantee and/or warranty information must be included with this proposal.
13. Toxic Substance – Prior to delivery of any material which is caustic, corrosive, flammable or dangerous to
handle, the supplier shall provide written directions as to methods of handling such products, as well as the
antidote or neutralizing material required for its first aid (Material Safety Date Sheet).
14. Delivery – Where applicable all materials shipped to the City must be shipped F.O.B. delivered, designated
location, Yorkville, Illinois. If delivery is made by truck, arrangements must be made in advance by the
person submitting the proposal, with concurrence by the City, for receipt of the materials. The materials must
be delivered where directed.
15. Estimated Proposal Quantities – On “Estimated Quantities”, the City may purchase more or less than the
estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the
estimated quantity of each item, unless otherwise agreed upon.
16. Trade Names – Alternative Proposal – When an item is identified in the specifications by a manufacturer’s
or trade name or catalog number, the person submitting an alternative shall identify that item.
If the specifications state “or equal” proposals on other items will be considered provided the person
submitting the proposal clearly identifies in his proposal the item to be furnished, together with any
descriptive matter which will indicate the character of the item.
9
Persons submitting proposals which deviate from these specifications, but which they believe are equivalent,
are requested to submit alternate proposals. However, ALTERNATE PROPOSALS MUST BE CLEARLY
INDICATED AS SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY
NOTED. The proposal must be accompanied by complete specifications for the items offered. Persons
submitting proposals wishing to submit a secondary proposal must submit it as an alternate proposal.
The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications
is of equivalent or better quality.
17. Price – Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price
and shall include all packing, crating, freight and shipping charges, and cost of unloading at the destination
unless otherwise stated in the proposal.
Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State
and City Retailer’s Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The
City will supply the successful person submitting the proposal with its tax exemption number.
Cash discounts will not be considered in determining overall price, but may be used in an overall evaluation.
18. Consideration of Proposal – No proposal will be accepted from or contract awarded to any person, firm or
corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as
surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract
with the City.
The person submitting the proposal, if requested, shall present within 48 hours evidence satisfactory to the
City of performance ability and possession of necessary facilities, pecuniary recourses and adequate
insurance to comply with the terms of these specifications and contract documents.
19. Execution of Contract – The successful person submitting the proposal shall, within fourteen (14) days after
notification of the award: (a) enter into a contract in writing with the City covering all matters and things as
are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering
public liability, property damage, and workmen’s compensation.
After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the
proper officials of the City, this Instruction to Persons submitting proposals, including the specifications, will
constitute part of the legal contract between the United City of Yorkville and the successful person
submitting the proposal.
20. Compliance with All Laws – All work under the contract must be executed in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the
preparation of the proposal or performance of the contract.
21. Prevailing Wage – Not less than the prevailing rate of wages as established by the City shall be paid by the
Contractor and each subcontractor to its laborers, workers, and mechanics constructing public works under
this contract as determined by the Illinois Department of Labor pursuant to the Prevailing Wage Act (820
ILCS 130/0.01 et seq.). It shall be the responsibility of the Contractor to monitor the prevailing wage rates
for any increase in rates during the contract and adjust wage rates accordingly. The current prevailing wage
rates are available on the Illinois Department of Labor web site at www.state.il.us/agency/idol or by calling
the United City of Yorkville at 708-283-4950.
The Contractor and its subcontractors shall comply with Section 5 of the Act that requires the Contractor and
its subcontractors to submit to the City monthly certified payroll records along with a statement affirming that
such records are true and accurate, that the wages paid to each worker are not less than the required
prevailing rate and that the Contractor or subcontractor is aware that filing records it knows to be false is a
10
Class B misdemeanor. Each month's certified payroll(s) must be filed with the City before the end of the next
month or prior to payment by the City for work that includes that payroll.
22. Compliance with the Substance Abuse Prevention on Public Works Projects Act – The Contractor and
its Subcontractors shall comply with the Substance Abuse Prevention on Public Works projects Act (820
ILCS 265/1 et seq.) and prior to commencing work on a “public works” project (as defined in the Prevailing
Wage Act) file with the City its program to comply with the Act or file that portion of its collective
bargaining agreement that deals with the matters covered by the Act.
23. Equal Employment Opportunity – During the performance of the contract and/or supplying of materials,
equipment, and suppliers, person submitting the proposal must be in full compliance with all provisions of
the Acts of the General Assembly of the State of Illinois relating to employment, including equal opportunity
requirements.
24. Contract Alterations – No amendment of a contract shall be valid unless made in writing and signed by the
City Administrator or his authorized agent.
25. Notices – All notices required by the contract shall be given in writing.
26. Nonassignability – The Contractor shall not assign the contract, or any part thereof, to any other person,
firm, or corporation without the previous written consent of the City Administrator. Such assignment shall
not relieve the Contractor from his obligations, or change the terms of the contract.
27. Indemnity – To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and
hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims,
patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City,
its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this
work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that
arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own
expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or
incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials,
agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the
same.
Contractor expressly understands and agrees that any performance bond or insurance policies required by this
contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep,
and save harmless and defend the City, its officials, agents, and employees as herein provided.
28. Insurance – In submission of a proposal, the person submitting the proposal is certifying that he has all
insurance coverages required by law or would normally be expected for person submitting the proposal’s
type of business. In addition, the person submitting the proposal is certifying that he has or will obtain at
least the insurance coverages on the attached Insurance requirements.
29. Default – The City may terminate a contract by written notice of default to the Contractor if:
a. The Contractor fails to make delivery of the materials or perform the services within the time
specified in the proposal, or
b. fails to make progress so as to endanger performance of the contract, or
c. fails to provide or maintain in full force and effect, the liability and indemnification coverages or
performance bond as required.
If the City terminates the contract, the City may procure supplies or services similar to those so terminated,
and the Contractor shall be liable to the City for any excess costs for similar supplies and services, unless the
11
Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the
control and without the fault or negligence of the Contractor.
30. Inspection – The City shall have a right to inspect, by its authorized representative, any material,
components, or workmanship as herein specified. Materials, components, or workmanship that has been
rejected by the authorized representative as not in accordance with the terms of the specifications shall be
replaced by the Contractor at no cost to the City.
31. Supplementary Conditions – Wherever special conditions are written into the specifications or
supplementary conditions which are in conflict with conditions stated in these Instructions to Person
submitting the proposal, the conditions stated in the specifications or supplementary conditions shall take
precedence.
32. Permits and Licenses – The successful person submitting the proposal and their subcontractor(s) shall
obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees
for all City permits and licenses shall be waived.
33. Person submitting the proposal's Certification – - In compliance with the Illinois State Law that requires
each person submitting the proposal to file a certification regarding proposal rigging and proposal rotating
and that it is not delinquent in its taxes.
34. Change Orders – After the contract award, changes in or additions to the work and/or a change in the
amount of money to be paid to the person submitting the proposal must be the result of an approved change
order first ordered by the Director of Community Development and approved by the City Administrator and/
or City Council.
35. Time of Completion – The successful person submitting the proposal shall completely perform its proposal
in strict accordance with its terms and conditions within the number of consecutive calendar days after
notification of award of the contract as stated in the proposal proposal.
36. Payment – Payment will be made within thirty (30) days after acceptance of the job by the City after the
completion of the work as covered within the contract documents.
37. Guarantees and Warranties – All guarantees and warranties required shall be furnished by the successful
person submitting the proposal and shall be delivered to the City before final payment on the contract is issued.
38. Waiver of Lien – where applicable a waiver of lien and contractor’s affidavit must be submitted by the
successful person submitting the proposal, verifying that all subcontractors and material invoices have been paid
prior to the City approving final payment.
PROPOSAL
Note: The Person submitting the proposal must complete all portions of this Proposal
12
The undersigned, having examined the specifications, and all conditions affecting the
specified project, offer to furnish all services, labor and incidentals specified for the price
below.
It is understood that the City reserves the right to reject any and all proposals and to waive
any irregularities and that the prices contained herein will remain valid for a period of not
less than ninety (90) days.
I (We) propose to complete the following project as more fully described in the
specifications for the following:
Item Quantity Unit Price Cost
1 PCC Sidewalk Removal
1201 SF
2 PCC Sidewalk
Replacement 5’
830 SF
3 PCC Sidewalk
Replacement 7’
511 SF
4 Asphalt Removal 4”
Depth
29 SY
5 Asphalt Replacement 4”
Depth
13 SY
6 Miscellaneous Fencing
Removal
74 LF
7 Railing Installation
74 LF
8 Site Restoration
77 SY
9 Traffic Control 1 LS
TOTAL: $_____________
I, ____________________________, do represent that I am (title)
___________________ of (company) ________________________________, and that
the attached submittal complies in all respects with the safety and accessibility standards
13
as set forth in this request for proposals either by inclusion or by reference. Please
attach required submittals and any additional supporting information.
___ Our firm has not altered any of the written texts within this document. Only those areas
requiring input by the respondent have been changed or completed.
___ Our firm will comply with the Prevailing Wage requirements as outlined in section
entitled “A. General Conditions” and Public Act 095-0635.
If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of the
Contract, the City must be advised of the subcontractor’s company name, address,
telephone and fax numbers, and a contact person’s name at the time of proposal
submittal.
YES NO
Will you be utilizing a subcontractor? ____ ____
If yes, have you included all required
Information with your proposal submittal? ____ ____
or
NO PROPOSAL – Keep our company on your
Persons submitting proposals List
______________________________
Signature
______________________________
Date
NO PROPOSAL – Remove our company from
Your Persons submitting proposals List
______________________________
Signature
______________________________
Date
I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted
and that the prices quoted are not subject to change; and that
14
The Person submitting the proposal is not barred by law from submitting a proposal to the
City for the project contemplated herein because of a conviction for prior violations of
either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS
5/33-4 (Proposal Rotating); and that
The Person submitting the proposal is not delinquent in payment of any taxes to the Illinois
Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that
The Person submitting the proposal provides a drug free workplace pursuant to 30 ILCS
580/1, et seq., and that
The Person submitting the proposal certifies they have a substance-abuse program and
provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and
that
The Person submitting the proposal is in compliance with the Illinois Human Rights Act 775
ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment
policies and program.
_____________________________________ _______________________________
Firm Name Signed Name and Title
_____________________________________ ____________________________________
Street Address Print Name and Title
_____________________________________ ____________________________________
City State Zip E-mail Address
______________________________________ ____________________________________
Phone Number Fax Number
_____________________________________
Date
I
MEANS OF EGRESS
above 4 inches (102 mm), the vertical clearance
dimension of 1 1/2 inches (38 mm) shall be permitted to
be reduced by 1/8 inch (3 mm).
4. Where handrails are provided along walking surfaces
with slopes not steeper than 1 :20, the bottoms of the
handrail gripping surfaces shall be permitted to be
obstructed along their entire length where they are
integral to crash rails or bumper guards.
1012.S Fittings. Handrails shall not rotate within their fittings.
1012.6 Handrail extensions. Handrails shall return to a wall,
guard or the walking surface or shall be continuous to the hand-
rail of an adjacent stair flight or ramp run. Where handrails are
not continuous between flights, the handrails shall extend hori-
zontally at least 12 inches (305 mm) beyond the top riser and
continue to slope for the depth of one tread beyond the bottom
riser. At ramps where handrails are not continuous between
runs, the handrails shall extend horizontally above the landing
12 inches (305 mm) minimum beyond the top and bottom of
ramp runs. The extensions of handrails shall be in the same
direction of the stair flights at stairways and the ramp runs at
ramps.
Exceptions:
1. Handrails within a dwelling unit that is not required
to be accessible need extend only from the top riser to
the bottom riser.
2. Aisle handrails in Group A and E occupancies in
accordance with Section 1028.13.
3. Handrails for alternating tread devices and ship lad-
ders are permitted to terminate at a location vertically
above the top and bottom risers. Handrails for alter-
nating tread devices and ship ladders are not required
to be continuous between flights or to extend beyond
the top or bottom risers.
1012. 7 Clearance. Clear space between a handrail and a wall
or other surface shall be a minimum of 1 1/2 inches (38 mm). A
handrail and a wall or other surface adjacent to the handrail
shall be free of any sharp or abrasive elements.
1012.8 Projections. On ramps, the clear width between hand-
rails shall be 36 inches (914 mm) minimum. Projections into
the required width of stairways and ramps at each handrail
shall not exceed 4 1/2 inches (114 mm) at or below the handrail
height. Projections into the required width shall not be limited
above the minimum headroom height required in Section
1009.2.
1012.9 Intermediate handrails. Stairways shall have inter-
mediate handrails located in such a manner that all portions of
the stairway width required for egress capacity are within 30
inches (762 mm) of a handrail. On monumental stairs, hand-
rails shall be located along the most direct path of egress travel.
SECTION 1013
GUARDS
1 1013.1 Where required. Guards shall be located along
open-sided walking surfaces, including mezzanines, equip-
236
ment platforms, stairs, ramps and landings that are located
more than 30 inches (762 mm) measured vertically to the floor
or grade below at any point within 36 inches (914 mm) hori-
zontally to the edge of the open side. Guards shall be adequate
in strength and attachment in accordance with Section 1607.7.
Exception: Guards are not required for the following loca-
tions:
1. On the loading side of loading docks or piers.
2. On the audience side of stages and raised platforms,
including steps leading up to the stage and raised plat-
forms.
3. On raised stage and platform floor areas, such as run-
ways, ramps and side stages used for entertainment or
presentations.
4. At vertical openings in the performance area of stages
and platforms.
5. At elevated walking surfaces appurtenant to stages
and platforms for access to and utilization of special
lighting or equipment.
6. Along vehicle service pits not accessible to the public.
7. In assembly seating where guards in accordance with
Section 1028.14 are permitted and provided.
1013.1.1 Glazing. Where glass is used to provide a guard or
as a portion of the guard system, the guard shall also comply
with Section 2407. Where the glazing provided does not
meet the strength and attachment requirements of Section
1607.7, complying guards shall also be located along
glazed sides of open-sided walking surfaces.
1013.2 Height. Required guards shall be not less than 42
inches (1067 mm) high, measured vertically above the adjacent
walking surfaces, adjacent fixed seating or the line connecting
the leading edges of the treads.
Exceptions:
1. For occupancies in Group R-3, and within individual
dwelling units in occupancies in Group R-2, guards
on the open sides of stairs shall have a height not less
than 34 inches (864 mm) measured vertically from a
line connecting the leading edges of the treads.
2. For occupancies in Group R-3, and within individual
dwelling units in occupancies in Group R-2, where
the top of the guard also serves as a handrail on the
open sides of stairs, the top of the guard shall not be
less than 34 inches (864 mm) and not more than 38
inches (965 mm) measured vertically from a line con-
necting the leading edges of the treads.
3. The height in assembly seating areas shall be in accor-
dance with Section 1028.14.
4. Along alternating tread devices and ship ladders, I
guards whose top rail also serves as a handrail, shall
have height not less than 30 inches (762 mm) and not
more than 34 inches (864 mm), measured vertically
from the leading edge of the device tread nosing.
2009 INTERNATIONAL BUILDING CODE®
1013.3 Opening limitations. Required guards shall not have
openings which allow passage of a sphere 4 inches ( 102 mm) in
diameter from the walking surface to the required guard height.
Exceptions:
1. From a height of 36 inches (914 mm) to 42 inches
(1067 mm), guards shall not have openings which
allow passage of a sphere 43/s inches (111 mm) in
diameter.
2. The triangular openings at the open sides of a stair,
formed by the riser, tread and bottom rail shall not
allow passage of a sphere 6 inches (152 mm) in diam-
eter.
3. At elevated walking surfaces for access to and use of
electrical, mechanical or plumbing systems or equip-
ment, guards shall not have openings which allow
passage of a sphere 21 inches (533 mm) in diameter.
4. In areas that are not open to the public within occu-
pancies in Group I-3, F, H or S, and for alternating
tread devices and ship ladders, guards shall not have
openings which allow passage of a sphere 21 inches
(533 mm) in diameter.
5. In assembly seating areas, guards at the end of aisles
where they terminate at a fascia of boxes, balconies
and galleries shall not have openings which allow
passage of a sphere 4 inches in diameter (102 mm) up
to a heightof26 inches (660 mm). From aheightof26
inches (660 mm) to 42 inches (1067 mm) above the
adjacent walking surfaces, guards shall not have
openings which allow passage of a sphere 8 inches
(203 mm) in diameter.
6. Within individual dwelling units and sleeping units in
Group R-2 and R-3 occupancies, guards on the open
sides of stairs shall not have openings which allow
passage of a sphere 43/s (111 mm) inches in diameter.
1013.4 Screen porches. Porches and decks which are enclosed
with insect screening shall be provided with guards where the
walking surface is located more than 30 inches (762 mm) above
the floor or grade below.
1013.5 Mechanical equipment. Guards shall be provided
where appliances, equipment, fans, roof hatch openings or
other components that require service are located within 10 feet
(3048 mm) of a roof edge or open side of a walking surface and
such edge or open side is located more than 30 inches (762 mm)
above the floor, roof or grade below. The guard shall be con-
structed so as to prevent the passage of a sphere 21 inches (533
mm) in diameter. The guard shall extend not less than 30 inches
(762 mm) beyond each end of such appliance, equipment, fan
or component.
1013.6 Roof access. Guards shall be provided where the roof
hatch opening is located within 10 feet (3048 mm) of a roof
edge or open side of a walking surface and such edge or open
side is located more than 30 inches (762 mm) above the floor,
roof or grade below. The guard shall be constructed so as to
2009 INTERNATIONAL BUILDING CODE®
MEANS OF EGRESS
prevent the passage of a sphere 21 inches (533 mm) in diame-
ter.
SECTION 1014
EXIT ACCESS
1014.1 General. The exit access shall comply with the applica-I
ble provisions of Sections 1003 through 1013. Exit access
arrangement shall comply with Sections 1014 through 1019 .
1014.2 Egress through intervening spaces. Egress through
intervening spaces shall comply with this section.
1. Egress from a room or space shall not pass through
adjoining or intervening rooms or areas, except where
such adjoining rooms or areas and the area served are
accessory to one or the other, are not a Group H occu-
pancy and provide a discernible path of egress travel to
an exit.
Exception: Means of egress are not prohibited
through adjoining or intervening rooms or spaces in a
Group H, S or F occupancy when the adjoining or
intervening rooms or spaces are the same or a lesser
hazard occupancy group.
2. An exit access shall not pass through a room that can be
locked to prevent egress.
3. Means of egress from dwelling units or sleeping areas
shall not lead through other sleeping areas, toilet rooms
or bathrooms.
4. Egress shall not pass through kitchens, storage rooms,
closets or spaces used for similar purposes.
Exceptions:
1. Means of egress are not prohibited through a
kitchen area serving adjoining rooms constitut-
ing part of the same dwelling unit or sleeping
unit.
2. Means of egress are not prohibited through
stockrooms in Group M occupancies when all
of the following are met:
2.1. The stock is of the same hazard classifi-
cation as that found in the main retail
area;
2.2. Not more than 50 percent of the exit
access is through the stockroom;
2.3. The stockroom is not subject to locking
from the egress side; and
2.4. There is a demarcated, minimum
44-inch-wide (1118 mm) aisle defined
by full-or partial-height fixed walls or
similar construction that will maintain
the required width and lead directly
from the retail area to the exit without
obstructions.
237
Portland Cement Concrete Sidewalk Art. 424.03
249
and shall be edged with an edging tool having a 1/4 in. (6 mm) radius. The edges of the slabs shall be edged as described above. Tie bars will not be required in construction joints; however the joints shall be
edged as described above.
423.07 Expansion Joints. At points where the proposed driveway pavement
occupies the entire space between the concrete curb or combination concrete curb
and gutter and an adjacent building, permanent structure, existing driveway or other
similar obstruction, 1 in (25 mm) preformed expansion joint filler shall be placed
between the driveway pavement and the obstruction. The expansion joint filler shall
extend the entire depth of the driveway.
423.08 Backfill. After the concrete has been cured, the spaces along the
edges of the driveway pavement shall be backfilled to the required elevation with
approved material. The material shall then be compacted, and the surface neatly
graded.
423.09 Disposal of Surplus Material. Surplus or waste material resulting
from the driveway construction operations shall be disposed of according to
Article 202.03.
423.10 Method of Measurement. This work will be measured for payment in
place and the area computed in square yards (square meters).
Earth excavation will be measured for payment according to Article 202.07.
423.11 Basis of Payment. This work will be paid for at the contract unit price
per square yard (square meter) for PORTLAND CEMENT CONCRETE DRIVEWAY
PAVEMENT, of the thickness specified.
Earth excavation required will be paid for according to Article 202.08.
SECTION 424. PORTLAND CEMENT CONCRETE SIDEWALK
424.01 Description. This work shall consist of constructing portland cement
concrete sidewalk and sidewalk accessibility ramps on a prepared subgrade. This
work does not include sidewalk that is integrally a part of a structure.
424.02 Materials. Materials shall be according to the following.
Item Article/Section
(a) Portland Cement Concrete ..................................................................... 1020
(b) Preformed Expansion Joint Fillers .......................................................... 1051
424.03 Equipment. Equipment shall be according to the following.
Item Article/Section
(a) Miscellaneous Equipment .................................................................. 1103.17
Art. 424.04 Portland Cement Concrete Sidewalk
250
CONSTRUCTION REQUIREMENTS 424.04 Subgrade Preparation. The subgrade shall be tamped or rolled until
thoroughly compacted and at the proper line and grade as shown on the plans. At
locations where sidewalk is constructed at entrances, the sidewalk shall be thickened
to the thickness of the adjacent entrance or driveway pavement.
424.05 Forms. Side forms shall be of lumber of not less than 2 in. (50 mm)
thickness or of steel of equal rigidity. They shall be held securely in place by stakes
or braces, with the top edges true to line and grade. Forms for the sidewalk
accessibility ramps shall be set so that the slab will have a uniform fall between the
sidewalk proper and the curb grade.
At the Contractor's option, slipforming using equipment approved by the
Engineer will be allowed.
424.06 Placing and Finishing. The subgrade shall be moistened just before
the concrete is placed. The concrete shall be placed in successive batches for the
entire width of the slab, struck-off, consolidated with a hand vibrator, and finished to a
true and even surface with floats and trowels. A vibratory screed may be used to
strike off, consolidate, and finish the concrete. The final finish shall be done with a
wooden float, leaving an even surface. Steel trowels shall not be permitted. After the
water sheen has disappeared, the surface shall be given a final finish by brushing
with a whitewash brush. The brush shall be drawn across the sidewalk at right
angles to the edges of the walk, with adjacent strokes slightly overlapping, producing
a uniform, slightly roughened surface with parallel brush marks.
The surface shall be divided by grooves constructed at right angles to the
centerline of the sidewalk. These grooves shall extend to 1/4 the depth of the
sidewalk, shall be not less than 1/8 in. (3 mm) nor more than 1/4 in. (6 mm) in width,
and shall be edged with an edging tool having a 1/4 in. (6 mm) radius. No slab shall
be longer than 6 ft (1.8 m) nor less than 4 ft (1.2 m) on any one side, unless
otherwise ordered by the Engineer. The edges of the slabs shall be edged as
described above.
424.07 Expansion Joints. Expansion joints of the thickness specified below
shall consist of preformed joint filler. The top of the joint shall be placed 1/4 in.
(6 mm) below the surface of the sidewalk.
(a) 1/2 in. (13 mm) Thick Expansion Joints. Expansion joints 1/2 in. (13 mm)
thick shall be placed between the sidewalk and all structures such as light
standards, traffic light standards, traffic poles and subway columns, which
extend through the sidewalk.
(b) 3/4 in. (20 mm) Thick Expansion Joints. Transverse expansion joints 3/4 in.
(20 mm) thick shall be placed at intervals of not more than 100 ft (30 m) in
the sidewalk. Where the sidewalk is constructed adjacent to pavement or
curb having expansion joints, the expansion joints in the sidewalk shall be
placed in line with the existing expansion joints as nearly as practicable.
Expansion joints shall also be placed where the sidewalk abuts existing
Portland Cement Concrete Sidewalk Art. 424.12
251
sidewalks, between driveway pavement and sidewalk, and between sidewalk accessibility ramps and curbs where the ramp abuts a curb. 424.08 Curb Ramps. Curb ramps shall be constructed according to the
ADAAG, the Illinois Accessibility code, and as shown on the plans.
Curb ramps shall be constructed to the same thickness as the adjacent sidewalk
with a minimum thickness of 4 in. (100 mm).
424.09 Detectable Warnings. Detectable warnings shall consist of a surface
of truncated domes meeting the requirements of the ADAAG and the details shown
on the plans.
Detectable warnings shall be installed at curb ramps, medians and pedestrian
refuge islands, at-grade railroad crossings, transit platform edges, and other locations
where pedestrians are required to cross a hazardous vehicular way. Detectable
warnings shall also be installed at alleys and commercial entrances when permanent
traffic control devices are present. The installation shall be an integral part of the
walking surface and only the actual domes shall project above the walking surface.
The product or method used for installing detectable warnings shall come with
the following documents which shall be given to the Engineer prior to use.
(a) Manufacturer’s certification stating the product is fully compliant with the
ADAAG.
(b) Manufacturer’s five year warranty.
(c) Manufacturer’s specifications stating the required materials, equipment, and
installation procedures.
Products that are colored shall be colored their entire thickness.
The materials, equipment, and installation procedures used shall be according to
the manufacturer’s specifications.
424.10 Backfill. After the concrete has been cured, the spaces along the
edges of the sidewalk and ramps shall be backfilled with approved material. The
material shall be compacted until firm and the surface neatly graded.
424.11 Disposal of Surplus Material. Surplus or waste material shall be
disposed of according to Article 202.03.
424.12 Method of Measurement. This work will be measured for payment in
place and the area computed in square feet (square meters). Curb ramps will be
measured for payment as sidewalk. No deduction will be made for detectable
warnings located within the ramp.
Detectable warnings will be measured for payment in place and the area
computed in square feet (square meters).
Earth excavation will be measured for payment according to Article 202.07.
Art. 424.13 Removal of Existing Pavement and Appurtenances
252
424.13 Basis of Payment. This work will be paid for at the contract unit price per square foot (square meter) for PORTLAND CEMENT CONCRETE SIDEWALK, of the thickness specified.
Detectable warnings will be paid for at the contract unit price per square foot
(square meter) for DETECTABLE WARNINGS.
Earth excavation required will be paid for according to Article 202.08.
PAVEMENT REHABILITATION
SECTION 440. REMOVAL OF EXISTING PAVEMENT AND
APPURTENANCES
440.01 Description. This work shall consist of the complete removal of
existing pavement, paved shoulders, driveway pavement, median, curb, gutter,
combination curb and gutter, paved ditch, and sidewalk; the partial depth removal of
concrete medians; and the removal of hot-mix asphalt (HMA) surfaces in preparation
for subsequent resurfacing.
Pavement removal shall be defined as portland cement concrete or HMA
pavement and shall include portland cement concrete or HMA bases, overlays, and
stabilized subbase.
Paved shoulder removal shall be defined as portland cement concrete or HMA
shoulders.
Gutter removal and combination curb and gutter removal shall include the
complete removal of all inlets, outlets, and entrances contained within the limits of
removal. The removal of outlets shall include the entire discharge trough and end
curtain wall for trough type outlets and the concrete box and outlet pipe for drop box
type outlets.
Paved ditch removal shall include the complete removal of all anchor walls and
cut-off walls that are contained within the limits of removal.
440.02 Equipment. Equipment shall be according to the following.
Item Article/Section
(a) Self-Propelled Milling Machine ........................................................... 1101.16
CONSTRUCTION REQUIREMENTS
440.03 General. All existing pavement, including surface courses, base
courses, and stabilized subbases, and other appurtenances as listed above, which
interfere with construction work shall be completely removed as shown on the plans
or as directed by the Engineer.
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
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Parks and Recreation
Agenda Item Number
Mayor #5
Tracking Number
CC 2017-15
Resolution approving the purchase of 102 E Van Emmon
City Council – April 11, 2017
N/ A
2/3 of Corporate Authorities
Discussion
See attached memo.
Bart Olson Administration
Name Department
Summary
First reading of a resolution authorizing the acquisition of 102 E Van Emmon St and a loan
commitment letter with First National Bank of Omaha.
Background
The City Council discussed the ~3.4 acre property at 102 E Van Emmon St as a potential
municipal facility with immediately available public parking several times and to varying degrees over
the past few years. When the most recent tenant, Vault Gym, sought to move operations out of the
building in anticipation of a new tenant, the City engaged the property owner, Imperial Investments, to
see if they would be willing to sell the building to the City for a reasonable price. After several weeks of
negotiations, the City and the property owner agreed to a purchase price of $1,170,000. Accordingly, a
draft resolution and real estate contract is attached for consideration.
Because this facility is in the downtown TIF district and would be used to improve public
parking facilities in the area, as well as potential use as a public building in the future, the acquisition of
the property is a TIF eligible expense. Since the downtown TIF fund only has a modest reserve amount
of ~$250,000 and was expected to run a deficit in FY 17, the City would need a loan to cover the
remaining purchase price. The property owner was willing to approve a purchase installment contract
with the City that would have allowed to the City to pay the price over multiple years, plus interest at a
rate of 3.5%. Staff took that proposal and evaluated other short-term loan options, before deciding on a
favorable quote from the First National Bank of Omaha (Yorkville branch). The structure of the loan is
included within the attached memo from Finance Director Fredrickson. In general, the payment price
will be satisfied by a modest downpayment by the City at time of closing plus the loan proceeds from
First National Bank. The loan with First National Bank will be for a four-year term at 3% interest.
In order to accomplish all of the above a budget amendment will be necessary. That budget
amendment will include the down payment by the City from existing TIF proceeds at time of purchase,
and the issuance and repayment of the loan – all within the downtown TIF fund.
Use of the property
The property contains a ~30 year old, 14,000 s.f., two level commercial building that formerly
held the Old Second or Yorkville National Bank. In the past few years, the property has been renovated
into a crossfit-type athletic facility.
The immediate primary use of the building will be for public parking. The City completed a
downtown parking study earlier this year that identified that certain areas within downtown Yorkville
have a parking deficit, and the entire downtown is deficient in accessible parking spaces. Because the
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: March 22, 2017
Subject: Acquisition of 102 E Van Emmon
existing owner has chosen not to make the parking lot open to the public during non-business hours, the
acquisition by the City would allow for a centrally located, large parking lot within the downtown which
adds ~65 public parking spaces. As a point of comparison, the City spent ~$785,000 in the late 2000s to
acquire the Historic Jail and construct ~20 new parking spaces on the property.
An immediate potential use of this building would be for adult recreation programming and long-
term storage of City documents. These uses would require almost no improvements to the building and
would allow us to expand adult recreation programming options and alleviate a major storage issue for
long-term documents at City Hall. In the case of recreation programming, fitness type classes could be
offered under the existing layout and arts and crafts classes currently held elsewhere could be
programmed in the building. The location of the building in relationship to the ARC Building is a good
opportunity to cross market kids classes at the ARC Building and adult programming at the 102 E Van
Emmon building. Parks and Recreation Director Evans has stated that parents who drop off their kids at
the ARC Building are typically looking for something to do for the hour that classes usually run.
Additionally, the 102 E Van Emmon Building is not properly laid out for childrens programming
because of its layouts and potential safety hazards (large vault and heavy doors, multiple stair cases,
open concept). For storage, there is a large bank vault and office and storage rooms on site that would
provide the City with the ability to clear out some storage rooms at City Hall and use those rooms for
conference space, office space, or just to clear out overcrowded existing storage. Many of the City Hall
office spaces are cluttered with boxes and equipment due to the lack of storage space in City Hall.
A potential near-term use of the building which would require some remodeling would be for
childrens programming. With property safety improvements and division of the building, preschool
could be held in the building which would allow us to double current City-wide preschool enrollment
numbers. Preschool is a major revenue generator for Parks and Recreation and is in high demand in the
area. In this scenario, the remainder of the building could be used for additional programming space,
office space, and conference rooms. A similar retrofit of a previous bank building by a recreation
district for children’s programming is Plainfield Township Park District at their Heritage Professional
Center in downtown Plainfield located at 24023 W. Lockport Street.
http://www.plainfieldparkdistrict.com/facilities-Heritage-Professional-Center.asp In this case, the Park
District is leasing space from a private owner, but the owner was willing and able to fund the
improvements to the building to accommodate the Park District.
A potential mid-term use of the building which would require a fair amount of planning and
renovation would be as a City Hall. Public buildings as civic spaces and pedestrian generators is
mentioned in both the City’s original downtown vision plan from 2006, and the City’s current
comprehensive plan. Additionally, the March 2017 issue of the IML review has an article which
summarizes a study by Northern Illinois University’s Center for Governmental Studies, which talks
about the expected roles of a downtown. Out of the seven categories surveyed, the most important role
was “creating a sense of community and positive image”. No studies have yet been completed by staff
to discuss renovation costs for this type of use, as there are no immediate plans to move forward. The
largest immediate issue with this type of use identified in staff inspections is the HVAC system in the
building. The HVAC system was created in the early 70s, and has been modified by the existing owner
in several ways which will make the system obsolete if the City changes the layout of the building.
While the system is working currently, it is likely past its useful life span and would cost upwards of
$300,000 replace during renovations. This improvement would be a TIF eligible expense.
One other push factor on the use of the Van Emmon building as a public building is the existing
City Hall is not in a great long-term location. There is little room to expand, and the facility sits in the
middle of a large school campus. From an emergency operations planning perspective, it is a risk to
have so many governmental buildings clustered together. Moving a City Hall to the downtown would
eliminate this risk in the future and the property would have enough room to expand the building in the
future. While the eastern half of the Van Emmon property has some major topography changes, the
entire size of the site is still sufficient for building and property development.
Another potential mid-term use of the property which would provide public access and
recreational features would be for a public space or lookout point at the top of the hill. While the
existing hilltop is wooded, there is an installed trail and a couple vistas of the Fox River and downtown.
Similar to what the City has discussed for the courthouse hill, we could create a parallel and secondary
lookout point as a public space.
All of the uses discussed above are abstract and preliminary. This property has been on the
market twice in the past decade, once when Old Second sold it to Imperial Investments, and current. It
is an anomaly in the downtown both because of its central location and size, and past City Councils have
discussed its desirability both when the property has been on the market and off the market. Because of
the unexpected nature of the property being available, detailed plans and proposals for the building have
not been formally discussed by the City Council.
Recommendation
This item is on the agenda for a first reading. Staff recommends discussion on the merits of the
acquisition of the property and the loan document. Pending direction to proceed, the item would be
placed on the April 11th City Council for consideration.
Resolution No. 2017-___
Page 1
Resolution No. 2017-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING A REAL ESTATE SALE CONTRACT AND THE
EXECUTION OF A LOAN COMMITMENT LETTER
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS, the City is authorized to purchase real estate for public purposes pursuant to
Section 11-61-3 of the Illinois Municipal Code, 65 ILCS 5/11-61-3.
WHEREAS, the City desires to purchase certain real property commonly known as 102
E. Van Emmon Street, Yorkville, Illinois 60560 (the “Subject Property”), as legally described on
Exhibit A hereto; and,
WHEREAS, the current owner is willing to sell the Subject Property to the City for the
sale price of $1,170,000.00; and,
WHEREAS, in order to fund the purchase of the Subject Property, the City requires a
commercial loan in the amount of $800,000; and,
WHEREAS, First National Bank is willing to provide a loan to the City in the amount of
$800,000 on the terms contained in the Loan Commitment attached hereto and made a part
hereof; and,
WHEREAS, the Mayor and City Council of the City have determined that it is in the
best interests of the City and its citizens to obtain a loan from First National Bank in the amount
of $800,000 and to purchase the Subject Property for the above stated sale price.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the Real Estate Sale Contract attached hereto and made a part hereof, is
hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver and
to undertake any and all action as may be required to implement the terms of said Contract on
behalf of the United City of Yorkville.
Section 2. That the Loan Commitment attached hereto and made a part hereof is hereby
approved and the Mayor and City Clerk are hereby authorized to execute and deliver the Loan
Resolution No. 2017-___
Page 2
Commitment and all documents necessary to secure a loan under the terms and conditions
contained in the Loan Commitment and to undertake any and all action as may be required to
implement the terms thereof on behalf of the United City of Yorkville.
Section 3. This Resolution shall be in full force and effect from and after its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of ____________________, 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH _______
JACKIE MILSCHEWSKI ________ __________________ _______
CHRIS FUNKHOUSER ________ JOEL FRIEDERS _______
SEAVER TARULIS ________ DIANE TEELING _______
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of ____________________, 2017.
______________________________
Mayor
Attest:
___________________________________
City Clerk
1
REAL ESTATE SALE CONTRACT
THIS REAL ESTATE SALE CONTRACT (the “Contract”) is dated
___________________, 2017 (the “Date of Acceptance”), and is by and between the United City
of Yorkville, Kendall County, Illinois ("Purchaser") and Imperial Investments, LLC, an Illinois
limited liability company ("Seller").
1. Real Estate. Seller shall transfer, assign, sell, and convey or cause to be transferred,
assigned, sold, and conveyed to Purchaser all of Seller’s interest in the land ("the Land") in
Kendall County, Illinois, legally described on Exhibit A hereto (which Land is commonly known
as 102 E. Van Emmon Street, Yorkville, Illinois, and which has a permanent real estate tax
identification number as shown on Exhibit A), an approximately ___________ sq. foot building
with parking (“the Building”) and all other improvements on the Land (collectively, the
“Improvements”) together with all of Seller's rights, titles, and interests, if any, in and to:
A. all easements, party walls, rights of way, privileges, appurtenances, and rights to
the same, belonging to or inuring to the benefit of the Land;
B. all streets, alleys, or other public ways adjacent to the Land, before or after
vacation thereof; and
C. all fixtures, contents and other personal property located in the Building or on the
Real Estate.
The Land, the Building, the Improvements, and other real property interests to be conveyed as
aforesaid are collectively referred to herein as "the Real Estate." The conveyance of the Real
Estate shall be by a recordable warranty deed with release of homestead rights, if any, subject
only to Permitted Exceptions as defined in Paragraph 3.C.
2. Purchase Price; Earnest Money.
A. The purchase price to be paid by Purchaser to Seller at Closing for the Real Estate
("the Purchase Price") shall be $1,170,000.00, less any and all prorations and adjustments, if any
(as defined and described in Paragraph 7 of this Contract).
B. Simultaneous with the execution of this Contract, Purchaser will deliver to the
Seller the sum of $10,000, ("the Earnest Money"). The Seller shall hold and retain the Earnest
Money, in trust, and shall disburse the same in accordance with the terms and conditions
contained in this Contract. If this Contract is terminated, the Earnest Money (along with any
interest) shall be disbursed to Seller or Purchaser, as applicable, in accordance with the terms
hereof.
3. Title Insurance; Permitted Exceptions; Survey.
2
A. Not later than 10 days after execution of this Contract, Seller shall deliver or
cause to be delivered to Purchaser, at Seller's expense, a commitment ("the Commitment") by a
Title Insurance Company (the “Title Insurer" or the “Escrow Agent”) to issue a current form
ALTA owner's title insurance policy (the “Owner’s Title Policy”), in the amount of the Purchase
Price, covering title to the Real Estate, subject to the Permitted Exceptions.
B. Not later than 14 days after execution of this Contract, Seller, at its own expense,
shall furnish Purchaser with an ALTA survey of the Real Estate, dated after the date of this
Contract, made by an Illinois licensed surveyor, in accordance with ALTA/ACSM land title
survey requirements and sufficient to allow the Title Insurer to provide “extended coverage”,
containing Table A numbers 1-6, 7(a), 8, 11, and 14, and as otherwise required by Purchaser’s
lender or the Title Insurer (“Survey”), and verifying whether the Property is in a flood zone, and
certified to the Purchaser, its lender (if any) and the Title Insurer. The Survey shall indicate the
total square footage of the Land, location of all improvements upon the Land, including fences,
walks, drives and parking areas, and of all easements, building lines, set-back requirements and
rights-of-way, recorded or visible.
C. The following matters shall be permitted exceptions to title insurance coverage
("Permitted Exceptions"):
1) general exceptions set out in the Commitment;
2) Property Taxes for the Current Tax Period and subsequent years,
including, but not limited to, any lien securing the payment thereof;
3) any other matter (including encroachments and liens and encumbrances of
a definite and ascertainable amount) over which the Title Insurer will issue an
endorsement or against which Purchaser will be indemnified by the Title Insurer,
provided that the same is acceptable to Purchaser;
4) all reservations, exceptions, covenants, conditions, restrictions,
agreements, easements, setback lines and other matters of record which are disclosed in
the Title Commitment and to which Purchaser has not objected;
5) zoning regulations and other governmental laws, rules, regulations, codes,
orders and directives affecting the Property;
6) unrecorded easements, discrepancies, boundary line disputes, overlaps,
shortages in area, encroachments and other matters which are disclosed by Seller to
Purchaser and to which Purchaser has not objected;
7) the rights that the public and upper and lower riparian owners have in any
waters present on the Real Estate; and
8) matters arising as a result of the acts or omissions of Purchaser or any of
its Affiliates, agents, employees, contractors or representatives.
3
D. If the Commitment discloses exceptions (including disclosure that Seller is not in
title to the Real Estate), if the legal description on the Survey does not match that on the
Commitment, or if the Survey discloses encroachments, boundary line disputes, or other matters
which do or may render title to the Real Estate unmarketable (herein referred to as "survey
defects"), Purchaser shall have 5 Business Days from the date of delivery thereof to provide
Seller with a written notice (the “Purchaser’s Objections Notice”) of any matters on the
Commitment or the Survey to which Purchaser objects (the “Purchaser’s Objections”). If
Purchaser fails to deliver Purchaser’s Objections Notice within such 5 Business Day period,
Purchaser shall be deemed to have waived any objections to and accepted the Commitment and
the Survey. Within 5 Business Days after Seller’s receipt of the Purchaser’s Objections Notice
(the “Seller Objection Response Period”), Seller shall provide written notice to Purchaser as to
whether Seller will cure any of the Purchaser’s Objections or refuse to cure the Purchaser’s
Objections (the “Seller’s Response Notice”). In no event shall Seller be obligated to cure any of
the Purchaser’s Objections. If Seller fails to deliver the Seller’s Response Notice within the
Seller Objection Response Period, Seller shall be deemed to have elected not to cure the
Purchaser’s Objections. In the event Seller elects, or is deemed to have elected, not to cure any
of Purchaser’s Objections, then Purchaser shall have the right, by written notice delivered to
Seller within 10 Business Days after the expiration of the Seller’s Objection Response Period
(the “Purchaser’s Election Notice”), to either (i) waive the Purchaser’s Objections which Seller
shall not cure and proceed to Closing, in which event each of such Purchaser’s Objections shall
be deemed a Permitted Exception, or (ii) terminate this Contract, in which event the Earnest
Money shall be refunded to Purchaser and the parties shall have no further rights or obligations
hereunder. In the event Purchaser fails to deliver the Purchaser’s Election Notice to Seller within
10 Business Days after the expiration of the Seller’s Objection Response Period, then Purchaser
shall be deemed to have elected to waive the Purchaser’s Objections and proceed to Closing. All
of Purchaser’s Objections that are waived, or deemed to be waived by Purchaser shall become
Permitted Exceptions. In the event Seller elects to cure any of Purchaser’s Objections, Seller
shall complete the cure of such Purchaser’s Objections on or before the Closing Date.
E. At the Closing, Seller shall deliver to Purchaser evidence that Purchaser will
receive from the Title Insurer, at Seller's expense, a current form ALTA owner's title insurance
policy insuring the fee simple interest of Purchaser in the Real Estate in the amount of the
Purchase Price and subject to the Permitted Exceptions.
4. Purchaser’s Conditions Precedent to Closing.
A. A precondition to Purchaser's obligation to consummate the purchase of the Real
Estate is Purchaser's satisfaction with the results of one or more inspections of the
Improvements. Purchaser, or persons selected by Purchaser, shall make such inspection or
inspections at a reasonable time or at reasonable times within 15 days of the Date of Acceptance
(the “Due Diligence Period”). Seller shall allow Purchaser, and all persons selected by Purchaser
to make any of such inspections, unrestricted access to the Land and Improvements at reasonable
times for the purpose of making such inspections.
4
Purchaser and its agents, employees, contractors and representatives shall have the right to enter
upon the Real Estate for purposes of performing inspections, surveys, environmental audits and
other similar activities during the Due Diligence Period; provided Purchaser and Purchaser’s
agents, employees, contractors or representatives shall adhere to the following requirements:
(i) Before Purchaser (or any of its agents, employees, contractors or representatives)
may enter upon the Real Estate, Purchaser shall give as much notice as reasonably
possible under the circumstances. Seller may accompany Purchaser and its agents,
employees, contractors and representatives while they are on the Real Estate.
(ii) Purchaser shall repair all damage to the Real Estate resulting from Purchaser’s
exercise of its rights under this Paragraph 4(A) or caused by Purchaser (or any of its
agents, employees, contractors or representatives) prior to Closing.
(iii) Purchaser shall indemnify, defend and hold harmless Seller from and against all
claims, demands, actions, lawsuits, liabilities, damages, costs and expenses (including,
but not limited to, court costs, litigation expenses and attorneys’ fees) arising as a result
of Purchaser’s activities on the Real Estate prior to the Closing, except to the extent the
same are directly due to the negligence or willful misconduct of Seller or any of its
agents, employees, contractors or representatives.
(iv) In the event Purchaser conducts a Phase II environmental investigation of the Real
Estate (the “Phase II”), Purchaser agrees (a) that it will hold all information relating to the
Phase II in confidence, (b) that it will not disclose any information pertaining to the Phase
II to any third party, other than its representatives who have a need to know such
information in connection with the discussions concerning the acquisition of the Real
Estate, (c) that it will not use or permit its representatives to use any such information for
purposes other than in connection with the discussions concerning the acquisition of the
Real Estate, and (d) that it will not provide a copy of the Phase II or otherwise disclose or
communicate the results of the Phase II to the Seller without the Seller’s express written
consent. The confidentiality obligation shall not apply to (x) information which becomes
generally available to the public, other than as a result of a disclosure by Purchaser; (y)
information which can be shown by Purchaser to have already been known to Purchaser on
a nonconfidential basis prior to the commencement of the Phase II; or (z) information which
becomes available to Purchaser on a nonconfidential basis from a third party not involved in
the Phase II. In the event that Purchaser is requested or required (by oral questions,
interrogatories, requests for information or documents, subpoenas, civil investigative
demand or similar process) to disclose any of the information, it is agreed that Purchaser
provide Seller with prompt notice of such request(s), so that Seller may seek an appropriate
protective order or, if appropriate, waive Purchaser’s compliance with the confidentiality
obligation. It is further agreed that, if in the absence of a protective order or the receipt of a
waiver hereunder, Purchaser is nonetheless, in the opinion of Purchaser’s counsel, legally
compelled to disclose the information, Purchaser may disclose such information to the
extent legally required.
5
B. A precondition to Purchaser's obligation to consummate the purchase of the Real
Estate is that Seller shall not file a petition in bankruptcy, make an assignment for the benefit of
creditors, or otherwise declare itself to be insolvent, and shall not be the subject of an involuntary
petition in bankruptcy or similar insolvency proceeding unless Seller reasonably persuades
Purchaser that such involuntary proceeding will be vigorously contested and promptly dismissed
or discharged. If there is more than one Seller, this provision shall apply to each Seller.
C. A precondition to Purchaser's obligation to consummate the purchase of the Real
Estate is that Seller delivers to Purchaser at Closing all documents and deliveries which Seller is
required by the terms of Paragraph 8(B) of this Contract to deliver to Purchaser at Closing.
D. A precondition to Purchaser's obligation to consummate the purchase of the Real
Estate is that the Building and other Improvements shall be maintained by Seller. Seller shall
maintain the Real Estate in its present condition, normal wear and tear excepted.
E. A precondition to Purchaser's obligation to consummate the purchase of the Real
Estate is that each representation and warranty made by Seller herein shall be true and complete
in all material respects as of the Closing Date, and Seller shall not have failed to disclose any
information necessary to make such representation or warranty, in light of the relevant facts and
circumstances, not materially misleading.
F. A precondition to Purchaser's obligation to consummate the purchase of the Real
Estate is that Seller shall have complied with and performed all of Seller's representations and
warranties as provided in Paragraph 12 hereof.
G. A precondition to Purchaser’s obligation to consummate the purchase of the Real
Estate is that Purchaser has secured, within 21 days of the Date of Acceptance, a firm written
commitment for a commercial loan in the amount of $800,000.00, or such lesser amounts that
Purchaser shall accept, with all terms of said commercial loan acceptable to Purchaser in
Purchaser’s sole discretion (the “Loan Commitment”). Purchaser shall execute all documents and
provide all information so that Purchaser’s lender can issue the Loan Commitment and close the
transaction. The Parties may mutually agree to extend the period to obtain the Loan
Commitment. If Purchaser makes a good faith effort but is unable to obtain the Loan
Commitment, then Purchaser may cancel the Contract in which event the Earnest Money shall be
refunded to Purchaser and the Parties shall have no further rights or obligations hereunder.
H. A precondition to Purchaser’s obligation to consummate the purchase of the Real
Estate is that the Real Estate appraise for not less than the Purchase Price, as determined by
Purchaser’s lender’s appraiser; provided, however, that the appraisal shall be completed prior to
the expiration of the Due Diligence Period.
I. A precondition to Purchaser’s obligation to consummate the purchase of the Real
Estate is that Seller shall, within 10 Business Days of the Date of Acceptance, provide the
documents listed in Exhibit B (“Due Diligence Materials”), attached hereto and made a part
hereof, to Purchaser for review.
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J. On or before the expiration of the Due Diligence Period, Purchaser may choose to
cancel this Contract, and Purchaser may exercise this right by delivering notice of its election to
do so to Seller prior to the end of the Due Diligence Period. Once Purchaser (1) restores the Real
Estate, in a reasonable manner, to the condition which existed prior to any testing or other
activities on the Real Estate which were undertaken by or through Purchaser, and (2) discharges
all liens (as hereinafter defined) against the Real Estate resulting from Purchaser activities, the
Earnest Money shall be returned to Purchaser. If Purchaser fails to terminate this Contract by
giving written notice to Seller prior to the end of the Due Diligence Period, then Purchaser will
be deemed to have waived its right to terminate this Contract under this Paragraph 4(J).
If any one of the Purchaser Closing Conditions is not satisfied as of the date and time the Closing
is scheduled to occur, and Seller has not terminated this Contract in accordance with the terms
hereof, then Purchaser may: (i) terminate this Contract by written notice to Seller, in which case
the Earnest Money shall be returned to Purchaser; (ii) waive such Purchaser Closing Conditions
and proceed with the Closing; or (iii) if the Purchaser Closing Condition is not satisfied as a
result of Seller’s breach of this Contract, seek specific performance in accordance with
Paragraph 17.
5. Seller’s Conditions Precedent to Closing.
Seller’s obligation to consummate the transaction contemplated by this Purchaser is contingent
upon all of the following conditions (the “Seller’s Closing Conditions”) being satisfied as of the
date and time the Closing is scheduled to take place under Paragraph 8:
A. Purchaser not being in default under this Contract, all of the representations and
warranties made by Purchaser in this Contract being true, accurate and complete in all material
respects as of the Closing Date. and Purchaser not having failed to disclose any information
necessary to make such representation or warranty, in light of the relevant facts and
circumstances, not materially misleading.
B. Seller’s receipt of the Purchase Price from Purchaser, subject to the prorations,
credits and adjustments expressly provided for in this Contract.
C. Purchaser not having filed a petition in bankruptcy, making an assignment for the
benefit of creditors, or otherwise declaring itself to be insolvent, and not being the subject of an
involuntary petition in bankruptcy or similar insolvency proceeding.
D. Purchaser executing and delivering all of the documents required under Paragraph
8.
If any one of the Seller Closing Conditions is not satisfied as of the date and time the Closing is
scheduled to occur, and Purchaser has not terminated this Contract in accordance with the terms
hereof, then Seller may: (i) terminate this Contract by written notice to Purchaser, in which case
the Earnest Money shall be paid to Seller as the sole and exclusive remedy of Seller; or (ii) waive
such Seller Closing Conditions and proceed with the Closing. Purchaser and Seller agree that the
foregoing damages are reasonable given the circumstances now existing, including, but not
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limited to, the range of harm to Seller that is reasonably foreseeable and the anticipation that
proof of Seller’s actual damages would be costly, impractical and inconvenient.
6. Pre-Closing Inspection.
Seller and Purchaser shall conduct an inspection of the Real Estate for the purpose of confirming
that the condition of the Real Estate is the same as on the date of this Contract, ordinary wear and
tear excepted and as otherwise provided above. The inspection conducted pursuant to this
Paragraph 6 shall be made at the latest reasonable time before the Closing Date.
7. Prorations and Credits.
A. Calculation. All prorations to be made under this section “as of the Closing Date”
shall be made as of the Closing Date, with the effect that Seller shall pay the portions of the
expenses and receive the portions of the income to be prorated under this Contract which are
allocable to periods prior to and including the Closing Date and Purchaser shall pay the portions
of such expenses and receive the portions of such income which are allocable to periods after the
Closing Date.
B. Property Taxes.
1. Current Tax Period. The Real Estate is being purchased by a tax exempt
unit of government and the Real Estate will be exempt from Property
Taxes as of the Closing Date. The Seller shall enter an escrow agreement
with the Escrow Agent under which Seller shall be responsible for all
Property Taxes to become due and owing for any period prior to the
Closing Date (the “Tax Escrow”). Seller represents and warrants that it
shall fully indemnify Purchaser for any Property Taxes Purchaser is
required to pay for Property Taxes accrued prior to the Closing Date. A
fully executed copy of the the Tax Escrow shall be provided to Purchaser
at the Closing as required by Paragraph 8.B.9. hereof.
2. Contest of Prior Periods. Seller agrees to cooperate and assist with any
contest or appeal by Purchaser of the Property Taxes. The parties agree to
prorate the costs thereof among them relative to the amount of time each
will own the property during the period in which the assessment reduction
shall remain in place.
C. Utilities. Seller shall pay, when due, all charges for utilities furnished to the Real
Estate prior to the Closing under any account maintained in Seller’s name, and Seller shall be
entitled to retain any utility deposits made by Seller which are refundable. Purchaser shall be
responsible for making arrangements for the continuation of such utilities to the Real Estate on
the Closing Date or within 3 days thereof.
8. Closing.
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A. The consummation of the transactions described in this Contract ("the Closing")
shall occur at such location, on such date ("the Closing Date"), and at such time as Seller and
Purchaser shall agree, but no later than April 27, 2017, or as mutually agreed by the Parties in
writing.
B. At the Closing, Seller shall at Seller's expense deliver or cause to be delivered to
Purchaser the following:
1. A Warranty Deed (the “Deed”), in a form reasonably acceptable to
Purchaser, conveying the Real Estate to Purchaser, with Seller’s warranties limited only
by matters which are Permitted Exceptions, accompanied by evidence of the
Commitment consistent with Paragraph 3 herein.
2. An affidavit of title, appropriately executed and acknowledged by Seller,
stating that:
a) Within 4 months preceding the Closing Date no improvements or
repairs have been made in or to the Real Estate, nor any work done, which have
not been fully paid for, no materials have been furnished or delivered to the Real
Estate which have not been fully paid for, no contract has been made or entered
into and nothing has been done, suffered, or permitted in relation to the Real
Estate the consequence of which will cause any lien or claim of lien to be made
against the Real Estate under the Mechanics Lien Act of the State of Illinois.
b) No person or entity has a right or claim of right to occupy or be
possessed of the Real Estate or any part or parts thereof other than Seller, whose
rights will terminate as of the consummation of the Closing.
c) Seller has done nothing on or subsequent to the effective date of
the most current Commitment which would render inaccurate the status of title to
the Real Estate as reported in such Commitment.
3. A non-foreign seller affidavit in accordance with the requirements of
Section 1445 of the Internal Revenue Code of 1986, as amended.
4. Transfer tax declarations for the State of Illinois, County of Kendall, and
any applicable municipality. The conveyance provided for herein is an exempt
transaction pursuant to 35 ILCS 200/31-45(b)(1) and no real estate transfer taxes shall be
payable to the State of Illinois, County of Kendall, or Purchaser as a consequence of the
conveyance of the Real Estate.
5. An ALTA statement in duplicate and all other documents required by the
Title Insurer to issue a policy of title insurance conforming to the requirements of this
Contract.
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6. Payoff letters from all holders of obligations, if any, secured by interests in
the Real Estate, effective on the Closing Date.
7. Copies of plans of the Improvements, engineering reports, maintenance
schedules and operating manuals, if any.
8. A bill of sale conveying all personal property remaining at the Real Estate
to Purchaser.
9. A fully executed copy of the Tax Escrow between Seller and the Escrow
Agent with terms acceptable to Purchaser.
C. At the Closing, the Earnest Money shall be applied against the Purchase Price and
Purchaser shall deliver or cause to be delivered to Seller, in the form of Good Funds as defined
in the Illinois Title Insurance Act, the balance of the Purchase Price, plus or minus any prorations
and adjustments provided for in this Contract
D. Seller and Purchaser shall jointly prepare a Closing Statement reciting the
Purchase Price and all credits, prorations, and adjustments thereto.
E. At or prior to Closing, Seller shall deliver to Purchaser, to the extent available and
in Seller’s possession or control, originals of all warranties affecting any part of the Real Estate,
licenses, permits, drawings, certificates of occupancy, authorizations, consents and approvals
required by law and issued by any governmental authority having jurisdiction over the Real
Estate and relating thereto, as well as originals of any Due Diligence Materials previously
furnished as copies.
F.
1) At Closing, Seller shall pay: (i) 50% of the fees charged by the Title
Insurer to coordinate the Closing; (ii) the premium for the Owner’s Title
Policy, including the cost of extended coverage under the Owner’s Title
Policy; (iii) the cost of the survey; and (iv) all transfer taxes, documentary
stamps, intangible taxes and surtaxes due, if any, in connection with the
transfer of the Real Estate to Purchaser.
2) At Closing, Purchaser shall pay: (i) 50% of the fees charged by the Title
Insurer to coordinate the Closing; (ii) the cost of any endorsements to the
Owner’s Title Policy requested by Purchaser or its lender; and (iii) all
recording charges and other similar fees due in connection with the
transfer of the Real Estate to Purchaser and the recording of the documents
described in this Paragraph 8.
3) Except as otherwise expressly provided herein, Seller and Purchaser shall
each be responsible for paying the attorneys’ fees that it incurs in
connection with the transaction contemplated by this Contract and all
other costs and expenses incident to its negotiation of this Contract and to
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their performance and compliance with all agreements contained herein on
its part to be performed. In addition, Purchaser shall pay, prior to
delinquency, all expenses incurred by Purchaser in connection with its due
diligence with respect to the Real Estate (including, but not limited to, the
cost of physical inspections, environmental assessments, zoning and
permits reviews), and any financing obtained by Purchaser in connection
with its acquisition of the Real Estate.
9. Possession.
Seller shall deliver possession of the Real Estate to Purchaser as of the Closing Date. Possession
of Improvements shall be delivered in broom-clean condition. Any property left on the Real
Estate by Seller after that time shall be deemed abandoned and, at Purchaser's election, shall be
sold or discarded. Purchaser shall be entitled to keep all proceeds of sale, if any, from any such
property sold, and shall be reimbursed by Seller for any costs of removal and disposal of such
property or debris.
10. Escrow.
The transaction contemplated by the Agreement shall be closed by means of a Deed and Money
“New York Style” Escrow at the office of the Title Insurer. The attorneys for the parties are
authorized to sign the escrow instructions on behalf of the parties. This Contract shall not be
merged into the escrow agreement but the latter shall be deemed auxiliary to this Contract, and
as between the parties hereto, upon failure of the escrow or otherwise, the provisions of this
Contract shall be controlling. The cost of the deed and money escrow shall be borne equally by
Seller and Purchaser. Purchaser shall pay any escrow charges for money lender's escrow, if any.
11. Brokers.
The parties represent that no brokers other than Jason Pesola of Commercial Affiliated (the
“Broker”) have been involved in this transaction. Seller is solely responsible for any
commission due the Broker and will make payment according to the Agreement between Seller
and Broker.
12. Seller's Representations and Warranties.
Seller represents and warrants to Purchaser as of the Date of Acceptance:
A. Seller is the sole and absolute owner of and has good and marketable title to the
Real Estate. Upon consummation of the Closing, Purchaser shall have good and marketable title
to the Real Estate free and clear of all liens, claims, and encumbrances.
B. There are no pending or, to Seller’s knowledge, threatened condemnation or
eminent domain proceedings against all or any part of the Real Estate.
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C. There are no notices, suits, or judgments relating to violations of fire, zoning,
building, health, or other applicable codes, laws, and ordinances, or, to Seller’s knowledge, any
other matters, which may result in an obligation or liability of Purchaser after Closing or, to
Seller’s knowledge, which have created or might in the future create a lien against the Real
Estate, that have not been corrected or disclosed in writing to Purchaser, nor are there any threats
thereof which are known to Seller.
D. There is no litigation or proceeding pending or, to Seller’s knowledge, threatened
against or relating to the Real Estate that has not been disclosed to Purchaser in writing.
E. There are no special assessments affecting the Real Estate in effect or, to Seller’s
knowledge, contemplated.
F. No person or entity other than Seller is entitled to use, possession, or occupancy
of the Real Estate and, other than this Contract, no leases, options, listing agreements, or other
agreements granting or giving a right, or which may cause Seller to become obligated to grant or
give a right, to use, occupy, be possessed of, or manage the Real Estate, or any part or parts
thereof, are executed or under negotiation.
G. Environmental Matters. To Seller's knowledge, the Real Estate has not been used
as a site for the use, generation, manufacture, storage, disposal, or transportation of any
Hazardous Materials.
The term "Hazardous Materials" shall mean any substance, material, waste, gas or particulate
matter which is regulated by any local governmental authority, the State of Illinois, or the United
States Government, including, but not limited to, any material or substance which is (a) defined
as a "hazardous waste", "hazardous material", "hazardous substance", "extremely hazardous
waste", or "restricted hazardous waste" under any provision of Illinois law, (b) petroleum, (c)
asbestos, (d) polychlorinated biphenyl, (e) radioactive material, (f) designated as a "hazardous
substance" pursuant to Section 311 of the Clean Water Act, 33 U.S.C. Sec.1251 et seq., (g)
defined as a "hazardous waste" pursuant to Section 1004 of the Resource Conservation and
Recovery Act, 42 U.S.C. 6901 et seq., or (h) defined as a "hazardous substance" pursuant to
Section 101 of the Comprehensive Environmental Response, Compensation, and Liability Act,
42 U.S.C. 9601 et seq. The term "Environmental Laws" shall mean all statutes specifically
described in the foregoing sentence and all federal, state and local environmental health and
safety statutes, ordinances, codes, rules, regulations, orders and decrees regulating, relating to or
imposing liability or standards concerning or in connection with Hazardous Materials.
1. Seller represents and warrants that to the best of Seller’s knowledge: (a)
neither the Real Estate nor any part thereof is in breach of any Environmental Laws, and
(b) the Real Estate is free of any Hazardous Materials that would trigger response or
remedial action under any Environmental Laws or any existing common law theory based
on nuisance or strict liability. If the foregoing representation is in any manner inaccurate
or any such warranty is in any manner breached (collectively, a "Breach"), and if such
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Breach gives rise to or results in liability (including, but not limited to, a response action,
remedial action or removal action) under any Environmental Laws or any existing
common law theory based on nuisance or strict liability, or causes a significant effect on
public health, Seller shall promptly take any and all remedial and removal action as
required by law to clean up the Real Estate, mitigate exposure to liability arising from,
and keep the Real Estate free of any lien imposed pursuant to, any Environmental Laws
as a result of such Breach.
2. Seller has received no notice that the Real Estate or any part thereof is,
and, to the best of its knowledge and belief, no part of the Real Estate is located within an
area that has been designated by the Federal Emergency Management Agency, the Army
Corps of Engineers or any other governmental body as being subject to special hazards.
H. To Seller's knowledge, the Land is not in a wetland or flood plain or otherwise
subject to regulation by any federal, State, municipal, or governmental body or
agency or subject to any act or regulation affecting flood plains or flood prone
property.
I. The execution, delivery, and performance of this Contract and the documents
ancillary thereto by Seller have been authorized by all necessary corporate action required on the
part of Seller. The individual executing this Contract on behalf of Seller has the authorization
and direction of Seller to so execute and deliver this Contract and bind Seller to the provisions
thereof and covenants and agreements contained herein.
J. Each representation and warranty made by Seller herein is true and complete in
all material respects. With respect to each representation and warranty made by Seller herein,
Seller has disclosed all information and has not failed to disclose any information necessary to
make such representation or warranty, in light of the relevant facts and circumstances, not
misleading.
13. Purchaser’s Representations and Warranties.
Purchaser represents and warrants to Seller as of the Date of Acceptance:
A. (i) Purchaser is an Illinois municipal corporation, duly organized, validly existing
and in good standing under the laws of the State of Illinois, (ii) Purchaser has all power and
authority necessary for it to execute and deliver this Contract and perform its obligations
hereunder, and (iii) the execution, delivery and performance of this Contract by Purchaser does
not conflict with or constitute a breach of any contract, agreement or other instrument by which
Purchaser is bound;
B. (i) the execution and delivery of this Contract by Purchaser and Purchaser’s
performance of its obligations under this Contract does not conflict with or result in a breach of
any order, judgment, writ, injunction or decree of any court, arbiter or governmental
instrumentality in any action to which Purchaser is a party as of the Date of Acceptance, (ii) the
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individual executing this Contract on behalf of Purchaser has the authorization and direction of
Purchaser to so execute and deliver this Contract and bind Purchaser to the provisions thereof
and covenants and agreements contained herein, and (iii) this Contract and any documents
executed by Purchaser pursuant to this Purchaser are binding and enforceable against Purchaser;
C. Purchaser is not a party to any pending lawsuits or governmental proceedings that
could have a material adverse effect on Purchaser’s ability to perform its obligations under this
Contract;
D. Purchaser has not (i) filed any voluntary petition in bankruptcy or sought to
reorganize its affairs under the Bankruptcy Code of the United States or any other federal, state
or local law related to bankruptcy, insolvency or relief for debtors, (ii) been adjudicated as
bankrupt or insolvent, or (iii) had an involuntary petition filed against it under the Bankruptcy
Code of the United States or any other federal, state or local law related to bankruptcy,
insolvency or relief for debtors;
E. Purchaser’s source of funds for the acquisition of the Real Estate will not involve
any amounts that violate or would be subject to seizure under 18 U.S.C. §§1956-1957
(Laundering of Money Instruments), 18 U.S.C. §§ 981-986 (Federal Asset Forfeiture), 21 U.S.C.
§ 881 (Drug Property Seizure), Executive Order 13224, or the USA Patriot Act; and
Each representation and warranty made by Purchaser herein is true and complete in all
material respects. With respect to each representation and warranty made by Purchaser herein,
Purchaser has disclosed all information and has not failed to disclose any information necessary
to make such representation or warranty, in light of the relevant facts and circumstances, not
misleading. Purchaser shall give Seller prompt notice of the occurrence of any event or the
receipt by Purchaser of any notice or knowledge before the Closing Date of the effect of which
would be to make a representation or warranty of Purchaser herein untrue or misleading if made
on or immediately following the occurrence of such event or the receipt of such notice or
knowledge.
14. [Intentionally Omitted]
15. Seller's Covenants.
A. Seller shall give Purchaser prompt notice of the occurrence of any event or the
receipt by Seller of any notice or knowledge before the Closing Date of the effect of which
would be to make a representation or warranty of Seller herein untrue or misleading if made on
or immediately following the occurrence of such event or the receipt of such notice or
knowledge.
B. Seller shall, after the Date of Acceptance, continue the ownership and operation
of the Real Estate in its normal course and shall not incur any obligation or do any unusual act
with respect to the ownership, management, operation, and maintenance of the Real Estate
without prior notice to and consent of Purchaser and to undertake and carry out the transactions
contemplated by this Contract.
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C. Seller shall promptly notify Purchaser in writing of the occurrence of any
enforcement, cleanup, removal, or other governmental or regulatory action instituted on or
before the Closing Date pursuant to any statute, law, ordinance, regulation, or order of court
governing or with respect to Hazardous Materials and of any claim made or threatened by any
third party against Seller or the Real Estate relating to damage, contribution, cost recovery
compensation, loss, or injury resulting from any Hazardous Materials.
D. Seller will not enter into any leases with respect to the Real Estate from and after
the date Seller signs this Contract without the express prior written consent of the Purchaser.
16. Casualty; Condemnation.
A. A fire or other casualty which damages or destroys the Building or other
Improvements or which otherwise damages or adversely affects the Real Estate shall not
terminate this Contract unless Purchaser so elects as herein provided. Seller shall promptly
notify Purchaser in writing of the nature of the casualty, the amount of insurance coverage, and
the anticipated loss adjustment. Seller shall further promptly notify Purchaser in writing of the
amount of the award which the insurer will pay in respect of such loss. If Purchaser so elects,
the Closing shall be postponed pending Seller's receipt of such information so that Purchaser
may preserve the right of termination herein provided. In the event of such casualty, the
insurance proceeds in respect of such loss shall be applied in payment of part or all of the
Purchase Price. Purchaser may elect to terminate this Contract by giving written notice thereof
to Seller at any time after such casualty and prior to 7 days after receipt of Seller's written notice
stating the amount of the award which the insurer will pay in respect of such loss. Purchaser's
failure to give such written notice within such time shall be deemed a waiver of Purchaser's
election to terminate this Contract.
B. If Seller is notified by any governmental agency or authority that the Real Estate,
or any part or parts thereof, will be condemned or otherwise taken under power of eminent
domain, or if Seller learns that a condemnation or taking is contemplated by any governmental
agency or authority, then Seller shall promptly give Purchaser written notice thereof including,
with or in such written notice, a copy of the notice received by Seller or a description of the
information learned by Seller. Within 5 days after Seller gives such notice to Purchaser,
Purchaser shall, by written notice to Seller, elect either to rescind this Contract or to perform
notwithstanding such condemnation or taking. If Purchaser elects to perform notwithstanding
such condemnation or taking, then Purchaser shall be entitled to all proceeds paid by the
applicable governmental agencies or authorities in respect thereof. Purchaser's failure to give
such written notice of election within such time shall be deemed a waiver of Purchaser’s right to
rescind this Contract.
17. Rights Upon Default.
A. No party shall be in default hereunder unless the party has been given written
notice of the claimed violation; provided however, no such notice shall be required to be given to
a party who has sought relief under the United States Bankruptcy Code, as amended, and from
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time to time in effect (the "Code"). Upon being given such notice, the party claimed to be in
violation shall be in default hereunder unless, within 10 days from the date of having been given
such notice (or within such longer or shorter time as is elsewhere herein specified with respect to
such violation), such party either establishes that there is no violation or commences correction
of the conditions or circumstances giving rise to such violation and diligently pursues such
correction thereafter.
B. If Purchaser shall be in default hereunder in accordance with Section 17A, then
Seller may terminate this Contract, in which event the Earnest Money shall be paid to Seller as
liquidated damages and applied by Seller as full satisfaction for all reasonable attorneys' fees,
title costs, advertising costs, Seller's lost time, effort and profits, and all other expenses incurred
by Seller or on Seller's behalf, and this Contract shall thereupon terminate.
C. If Seller shall be in material default hereunder in accordance with Section 17A,
and the default occurs before Closing, then Purchaser may either:
1. terminate this Contract and receive a return of any Earnest Money, in
which event Seller shall have no further obligations or liabilities under this
Contract, or
2. enforce this Contract by specific performance.
In the event Purchaser desires to bring an action for specific performance of this Contract,
Purchaser must commence such action within 60 days after the date the Closing was scheduled
to occur. Purchaser’s failure to commence an action for specific performance within the period
required shall constitute an irrevocable waiver of its right to bring the same.
If Seller shall be in material default, and the default occurs after the Closing, then Purchaser may
recover its reasonable, direct and verifiable damages; provided, however, that (i) in no event
shall the Seller be liable for consequential damages, special damages, incidental damages,
indirect damages, exemplary damages or punitive damages whatsoever (including, but not
limited to, loss of profits or revenue, business interruption or loss of production, additional
production costs, costs of capital, downtime costs, or other losses resulting from the failure of
materials or services or noncompliance with any law, acts, codes or ordinances), however caused
and by whomsoever alleged or incurred, and (ii) notwithstanding anything contained in this
Contract or otherwise, Seller’s total liability, whether arising from or based upon breach of
warranty, breach of contract, tort, including the Seller’s negligence, strict liability, indemnity, or
any other cause or basis whatsoever, is expressly limited to the purchase price paid for the Real
Estate.
D. Tender of the deed or other document or documents of conveyance, or Purchase
Price, as provided herein, shall be excused when there has been a material default by the other
party.
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E. In the event that Seller shall file a petition seeking relief under the Code and shall
thereafter, as debtor-in-possession or by action of a trustee appointed in the debtor's case, elect to
assume this Contract, no such election shall be effective unless: (i) Purchaser has elected in
writing to continue this Contract; (ii) all defaults of Seller under this Contract have been cured
and Seller shall have promptly demonstrated to Purchaser, to Purchaser's reasonable satisfaction,
Seller's ability to so effect such cure of all defaults; and (iii) Seller shall have delivered to
Purchaser within 10 Business Days of Seller's election to assume this Contract, evidence
acceptable to Purchaser in Purchaser's reasonable discretion, that Seller shall be able to comply
with all of its obligations under this Contract.
F. In the event that Purchaser shall file a petition seeking relief under the Code and
shall thereafter, as debtor-in-possession or by action of a trustee appointed in the debtor's case,
elect to assume this Contract, no such election shall be effective unless: (i) Seller has elected in
writing to continue this Contract; (ii) all defaults of Purchaser under this Contract have been
cured and Purchaser shall have promptly demonstrated to Seller, to Seller's reasonable
satisfaction, Purchaser's ability to so effect such cure of all defaults; and (iii) Purchaser shall
have delivered to Seller within 10 Business Days of Purchaser's election to assume this Contract,
evidence acceptable to Seller in Seller's reasonable discretion, that Purchaser shall be able to
comply with all of its obligations under this Contract.
18. Post-Closing Cooperation. The parties hereto agree that, after the Closing, they will at
all times use their best efforts to cooperate with each other to effectuate the spirit and intent of
this Contract including, without limiting the generality of the foregoing, the execution by Seller
of documents reasonably requested by Purchaser to cause or complete the conveyance to
Purchaser of title or the assignment of the exclusive right to use and occupy the Real Estate and
other property to be conveyed to Purchaser hereunder.
19. Notices. Any notice, or any other communication required to be given hereunder, shall
be in writing and shall be delivered to the other party either personally, or by overnight courier,
or by messenger service or by e-mail. A party's address for notice shall be as set forth in this
Paragraph unless such party gives notice of a change of address as provided herein. Notices to
Seller shall be addressed to:
Imperial Investments, LLC
c/o Barbara Wroble, CFO
202 Boombah Blvd.
Yorkville, IL 60560
Phone 630-385-7751
Fax 630-518-4173
with a copy given to Seller's attorney:
Julie Schlichting
202 Boombah Blvd.
Yorkville, IL 60560
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Phone 630-988-2030
Julie.schlichting@boombah.com
Notices to Purchaser shall be addressed to:
United City of Yorkville
c/o Bart Olson, City Administrator
800 Game Farm Rd.
Yorkville, IL 60560
Phone 630-553-8537
bolson@yorkville.il.us
with a copy given to Purchaser's attorneys:
Kathleen Field Orr
Kathleen Field Orr and Associates
53 West Jackson Blvd., Ste 964
Chicago, Illinois 60604
Phone 312.362.0000
Fax 312.362.0440
kfo@kfoassoc.com
Notices to Escrow Agent shall be addressed to:
A notice to a party shall be deemed given to the party when received by the party and the party's
attorney.
20. Time for Performance; Counterparts; Entire Agreement; Partial Invalidity;
Interpretation; Amendments; Time of the Essence; Binding on Successors and Assigns;
Survival.
A. If under the terms hereof the performance of any act will or is required to occur
on a Saturday, Sunday, or a holiday recognized in Illinois as a day on which banking institutions
are generally not open for business, then the performance of such act shall be made on the next
day which is not a Saturday, Sunday, or holiday recognized in Illinois as a day on which banking
institutions are generally not open for business.
B. This Contract may be executed in counterparts, and each counterpart shall, for all
purposes for which an original of this Contract must be produced or exhibited, be the Contract,
but all such counterparts shall constitute one and the same agreement.
C. This Contract contains the entire agreement between the parties hereto with
respect to the subject matter hereof and supersedes all prior understandings, discussions,
negotiations and representations, if any, with respect thereto.
18
D. The invalidity or unenforceability of any provision hereof shall not affect, modify,
or impair the validity and enforceability of all other provisions hereof.
E. The use of paragraph headings and of singular or plural, masculine, feminine or
neuter nouns and pronouns is for convenience only and shall not affect the construction to be
given any of the provisions hereof. This Contract shall be governed by and construed in
accordance with the laws of the State of Illinois.
F. This Contract may not be modified, terminated, or amended nor any of its
provisions waived except by a written instrument signed by the parties.
G. Time is of the essence of this Contract.
H. This Contract shall be binding upon and inure to the benefit of the heirs,
representatives, successors, and assigns of the parties hereto.
I. This Contract and the representations, warranties, and covenants contained herein
shall survive the Closing and shall not be deemed merged into any document of conveyance.
J. The parties agree that all information obtained by either party regarding the other
shall be deemed confidential and proprietary and shall not be disclosed without the approval of
the entity to which such information relates.
K. For purposes of this Contract, each of the following terms, when used with an initial
capital letter, shall have the meaning ascribed to it as follows:
“Affiliate” means any person or entity that owns or controls, is owned or controlled by,
or is under common ownership or control with the party in question. As used in the
preceding sentence, the term “control” (and its derivatives) shall mean the possession,
directly or indirectly, of the power to direct the management and policies of an entity,
whether through voting rights, by contract or otherwise. For the purposes of this
Purchaser, any separate account or client for which Purchaser is sponsor, managing
agent, asset manager or fund manager shall be deemed an “Affiliate” of Purchaser.
“Business Days” means Monday through Friday, excluding federal holidays on which
national banking associations in Greensboro, North Carolina are authorized to be closed.
“Closing” means the closing and consummation of the purchase and sale of the Real
Estate pursuant to this Purchaser.
“Current Tax Period” means the tax year in which the Closing occurs.
“Legal Requirements” means all applicable governmental laws, statutes, codes,
ordinances, rules, regulations, orders, judgments and decrees.
19
“Property Taxes” means the real property taxes, personal property taxes and assessments
(general and special, public and private) levied against the Real Property and the Personal
Property.
[SIGNATURE PAGE TO FOLLOW]
20
IN WITNESS WHEREOF, the parties hereto have executed this Contract at Yorkville,
Illinois on or as of the date first above written.
SELLER:
Imperial Investments, LLC
By: ____________________________
PURCHASER:
United City of Yorkville
By: ____________________________
Its Mayor
21
ESCROW RECEIPT
1. Seller acknowledges receipt of this Contract on the _____ day of _____, 2017.
2. Seller acknowledges receipt of Earnest Money in the amount of $10,000 in the form of
___________________________ on the _____ day of ________, 2017.
SELLER:
Date: ___________________ By: _____________________________
Its _____________
22
EXHIBIT A
Property Address: 102 E. Van Emmon Street, Yorkville, Illinois
Property Identification Numbers:
Legal Description:
23
EXHIBIT B
Due Diligence Materials
1. Copies of the last 3 years real estate tax bills and all documents relating to the
assessment of the Real Estate and any contest thereof within the past 3 years.
2. A copy of any existing title insurance policies with copies of the documents
affecting the Real Estate in Seller’s possession, if available.
3. A copy of any existing “as built” surveys, if available.
4. Copies of all Use Permits, Building Permits, Certificates of Occupancy, ADA
Compliance Plan and any other similar kinds of governmental approval and permits, if available.
5. Copies of all casualty, liability and other insurance policies, copies of any claims
filed against such insurance companies, and companies of all insurance loss control reports; and
copies of fire department inspection reports, if available.
6. Copies of all contracts relating to the Real Estate and in effect on the Date of
Acceptance, including, but not limited to, management agreements, leasing commission
agreements (especially relative to any unpaid current or future commissions), and service
contracts, if available.
7. Copies of all existing environmental reports, notices and studies relating to
environmental, soil, geological and ground water conditions or the presence of any toxic or
hazardous substances, including asbestos, if available.
8. Flood hazard certification, if available.
The attached loan commitment letter from the First National Bank of Omaha (FNBO) states that
the bank has agreed to loan the City $800,000 in order to facilitate the purchase of real estate at
102 East Van Emmon Street (i.e. former Old Second Bank building site). The proposed loan
would be at a fixed rate of 3% for a period of (4) four years, with principal and interest payments
due annually on April 1st. Please see below for the loan payment schedule:
Date Principal Interest Annual PMT Balance
$800,000
4/1/2018 191,222 24,000 215,222 608,778
4/1/2019 196,958 18,263 215,222 411,820
4/1/2020 202,867 12,355 215,222 208,953
4/1/2021 208,953 6,269 215,222 -
Totals $800,000 $60,887 $860,887
The total purchase price of the building is projected to be $1.17 million, with $370,000 paid
upfront ($10,000 due at the contract signing and $360,000 due at closing). The City did receive
an offer from Imperial Investments to finance the remaining $800,000 at a fixed rate of 3.5%;
however, staff recommends that the City accept the FNBO loan offering, as it will save the City
over $9,100 in interest costs over the next four years.
This loan commitment letter, along with the purchase contract will be presented for First
Reading at the March 28th City Council meeting, and then again for final approval at the April
11th City Council meeting. Please note that the current commitment letter from FNBO has not
been signed by Stan Free, Senior Manager Commercial Banking, due to the fact he is out of the
office this week; however, the bank has assured staff that he will sign the letter upon his return.
A final draft of the loan commitment letter, which will include Mr. Free’s signature (the
remainder of the letter should remain unchanged, with the possible exception of the loan
commitment letter and closing dates depending on how things continue to progress with the
purchase), will be included in the April 11th meeting packet.
Memorandum
To: City Council
From: Rob Fredrickson, Finance Director
Date: March 20, 2017
Subject: FNBO Loan Commitment Letter for 102 E Van Emmon St
Summary
Amend the FY 2017 Downtown TIF budget to appropriate funds in the amount of $370,000 for
the purposes of acquiring real estate at 102 East Van Emmon Street (i.e. former Old Second
Bank building site).
Background
Upon passage of the proposed purchase contract with Imperial Investments, the City would be
obligated to make a down payment of $370,000 in order to acquire the 102 E Van Emmon
property. The first down payment would occur upon Council acceptance of the purchase
contract, which is currently scheduled for April 11th, in the amount of $10,000. The second
down payment would occur at closing, which is expected to happen prior to the end of the
current fiscal year, in the amount of $360,000. If closing should occur after April 30th, this
amount would be carried forward into the next fiscal year and Council would be asked to amend
the FY 2018 Downtown TIF Fund budget at a later date. This proposed budget amendment
would increase the Property Acquisition line item in the Downtown TIF Fund from $0 to
$370,000, as highlighted on page 3 of Schedule A (attached).
Recommendation
Please note that this budget amendment is informational only, and is contingent upon Council’s
acceptance of the purchase contract with Imperial Investments. Should Council move to
formally accept the purchase contract (currently scheduled for the April 11th meeting), staff
recommends approval of the budget amendment in order to appropriate the funds necessary to
acquire real estate at 102 E Van Emmon Street.
Memorandum
To: City Council
From: Rob Fredrickson, Finance Director
Date: March 22, 2017
Subject: FY 2017 Budget Amendment – Property Acquisition
Ordinance No. 2017-____
Page 1
Ordinance No. 2017-____
AN ORDINANCE AUTHORIZING THE SEVENTH AMENDMENT TO THE ANNUAL
BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR
COMMENCING ON MAY 1, 2016 AND ENDING ON APRIL 30, 2017
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non-home rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2016-30 on
April 12, 2016 adopting an annual budget for the fiscal year commencing on May 1, 2016 and
ending on April 30, 2017; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of
the corporate authorities then holding office, the annual budget of the United City of Yorkville
may be revised by deleting, adding to, changing or creating sub-classes within object classes and
object classes themselves. No revision of the budget shall be made increasing the budget in the
event funds are not available to effectuate the purpose of the revision; and,
WHEREAS, funds are available to effectuate the purpose of this revision.
NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the amounts shown in Schedule A, attached hereto and made a part
hereof by reference, increasing and/or decreasing certain object classes and decreasing certain
fund balances in the Downtown TIF Fund with respect to the United City of Yorkville’s 2016-
2017 Budget are hereby approved.
Section 2: This ordinance shall be in full force and effect from and after its passage and
approval according to law.
Ordinance No. 2017-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of __________________, 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ __________________ ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of __________________, 2017.
______________________________
MAYOR
FY 2017 FY 2017
FY 2014 FY 2015 FY 2016 Adopted Amended
Actual Actual Actual Budget Budget
Revenue
Taxes 62,269 60,027 68,868 70,000 70,000
Investment Earnings 53 1 3 50 50
Miscellaneous 184 187 236 - -
Other Financing Sources 8,500 - - - -
Total Revenue 71,006 60,215 69,107 70,050 70,050
Expenditures
Contractual Services 26,843 20,045 17,830 35,360 35,360
Capital Outlay 29,568 19,106 36,668 17,420 387,420
Other Financing Uses - 13,500 - - -
Total Expenditures 56,411 52,651 54,498 52,780 422,780
Surplus (Deficit)14,595 7,564 14,609 17,270 (352,730)
Ending Fund Balance 231,259 239,096 253,703 (154,775)(99,027)
410.0%454.1%465.5%-293.2%-23.4%
DOWNTOWN TIF FUND (88)
The Downtown TIF was created in 2006, in order to finance a mixed use development in the downtown area.
($200)
($100)
$0
$100
$200
$300 Thousands1
88
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017
Account Actual Actual Actual Adopted Amended
88-000-40-00-4000 PROPERTY TAXES 52,811 60,027 68,868 70,000 70,000
88-000-40-00-4070 BUSINESS DISTRICT TAX 9,458 - - - -
Moved to General Fund
88-000-45-00-4500 INVESTMENT EARNINGS 53 1 3 50 50
88-000-48-00-4850 MISCELLANEOUS INCOME 184 187 236 - -
88-000-49-00-4910 SALE OF CAPITAL ASSETS 8,500 - - - -
$187 $236
$68,868
United City of Yorkville
Downtown TIF Fund
$60,215 $70,050$69,107
$53 $1 $3 $50
Miscellaneous
Total:Miscellaneous $184
Investment Earnings
$62,269Total:Taxes
DOWNTOWN TIF FUND REVENUE
Description
Taxes
$0
Total: DOWNTOWN TIF REVENUE $71,006
$60,027 $70,000
Investment Earnings
Other Financing Sources
Total:Other Financing Sources $8,500 $0 $0 $0
Total:
$70,000
$50
$0
$0
$70,050
2
880
FY 2014 FY 2015 FY 2016 FY 2017 FY 2017
Account Actual Actual Actual Adopted Amended
88-880-54-00-5425 TIF INCENTIVE PAYOUT 12,315 16,196 15,223 20,000 20,000
88-880-54-00-5462 PROFESSIONAL SERVICES 258 276 2,051 360 360
88-880-54-00-5466 LEGAL SERVICES 4,812 3,573 556 15,000 15,000
88-880-54-00-5493 BUSINESS DISTRICT REBATE 9,458 - - - -
88-880-60-00-6000 PROJECT COSTS 9,568 11,686 29,248 10,000 10,000
88-880-60-00-6011 PROPERTY ACQUISITION - - - - 370,000
88-880-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT - - - - -
88-880-60-00-6079 ROUTE 47 EXPANSION 20,000 7,420 7,420 7,420 7,420
88-880-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - 13,500 - - -
$52,780
$35,360
$17,420
$20,045
$54,498
$19,106
$52,651
$36,668
$13,500 $0 $0
Total:Capital Outlay $29,568
Other Financing Uses
Total:Other Financing Uses $0
$35,360
$387,420
$0
$422,780
Downtown TIF Fund
DOWNTOWN TIF FUND EXPENDITURES
Description
Total:Contractual Services
Contractual Services
$26,843 $17,830
Total: DOWNTOWN TIF EXPENDITURES $56,411
Capital Outlay
3
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Per the discussion at the April 5, 2017 EDC meeting, staff has revised the text of the attached
draft Ordinance in Section 4-7-5E regarding the appeal of a vacant building determination to
now read: “E. If the City Administrator, or his or her designee, fails to grant or deny an appeal
within the time periods set forth in this section, the appeal shall be deemed granted.”
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Economic Development #1
Tracking Number
EDC 2017-20
Vacant Building Registration Program
City Council/April 11, 2017
N/A
N/A
N/A
Majority
Vote
Proposal of a vacant building registration program for commercial, industrial and
residential properties.
Krysti Barksdale-Noble, AICP Community Development
Name Department
Summary
Last month, staff reintroduced the Vacant Property Registration Program to the Economic
Development Committee (EDC), after initially presenting the program in July 2015, for reconsideration.
Although staff presented compelling examples of vacant property complaints and damaged housing
stock as a result of extended unknown vacancies staff had encountered since the program was initially
proposed, the EDC continued to express concern regarding the proposed ordinance. Of specific concern
to some members of the EDC related to the authority given to staff in the determination of a vacant
building (Sections 4-7-4 and 4-7-5) and the requirement for an interior inspection by the City’s Building
department (Section 4-7-6-A-2). There was also a consensus by the EDC to reduce the program’s
originally proposed $250 fee for registering a vacant building. Staff now proposes a $150 annual
registration fee with no additional fees for interior inspections.
As a follow-up to those concerns, the City Attorney has removed the above referenced sections
of the proposed attached ordinance. This includes the removal of the requirement for an interior
inspection and allows for the initial determination to be made via an exterior inspection and, if there are
other serious interior violations that need to be inspected, the City can obtain an inspection warrant
under the authority currently given to the Building Code Official. A summary of the proposed revised
ordinance is provided below for your reference.
Revised Request
Below is a brief summary of the more compelling components of the revised ordinance such as
the establishment of vacancy; obligation to register vacant buildings; and enforcement and penalties.
Criteria for Establishing Vacancy
Per the attached draft ordinance, staff is seeking to implement a Vacant Property Registration
Program for the purpose of identifying, registering and regulating buildings that are deemed vacant. The
following standards or evidence of vacancy, per the proposed ordinance, must include a combination of
such conditions:
1. Substantially all lawful residential or business activity has ceased.
2. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
3. The building is substantially devoid of contents.
4. The condition and value of fixtures or personal property in the building.
5. The lack of utility services (water, sewer, electric or natural gas).
6. The building is the subject of a foreclosure action.
7. The presence or recurrence of uncorrected code violations.
8. Overgrown and/or dead vegetation.
9. Accumulation of newspapers, circulars, fliers and/or mail.
Memorandum
To: Economic Development Committee
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: March 22, 2017
Subject: Vacant Property Registration Program
10. Abandonment by owner.
In order to determine vacancy, the revised ordinance states that staff may evaluate buildings in the
City that we believe to be unoccupied by means of any lawful exterior inspection only. This can
be accomplished through our current complaint based inspection process. Depending upon the
evidence of vacancy factors mentioned above, staff will make a determination as to whether the
building is a "vacant" within the meaning of section 4-7-3 of this chapter which are as follows:
A. Unoccupied and unsecured; or
B. Unoccupied and secured by boarding or other similar means for more than thirty
(30) days; or
C. Unoccupied and a dangerous structure; or
D. Unoccupied as a result of having been declared unsafe for occupancy by the director
pursuant to applicable law; or
E. Unoccupied and having multiple violations of this code, as amended; or
F. Unoccupied and the building or its premises have been the site of unlawful activity
within the previous six (6) months; or
G. Condemned or declared unsafe for occupancy by the director and unlawfully
occupied; or
H. Unoccupied for over forty (40) days and during which time the director has issued an
order to correct public nuisance conditions and the same have not been corrected in a
code compliant manner; or
I. Unoccupied and the subject of either pending mortgage foreclosure proceedings or
mortgage foreclosure proceedings that have been completed within the past two (2)
years and the building has not since been reoccupied; or
J. Unoccupied for over one year; or
K. Abandoned by persons who surrender their claim, right or interest in the property; or
L. Unoccupied residential property found by a court of competent jurisdiction to be
"abandoned residential property" as defined in sections 15-1200.5 and 15-1200.7 of
the code of civil procedure.
However, vacant buildings do not include an “unoccupied building” which is: a) undergoing
construction, renovation, or rehabilitation with an approved building permit, or b) unoccupied as a
result of the owner who is a member of the military and is deployed for military service and is
otherwise secure; or c) secure but is the subject of a probate action or other ownership dispute; or d)
occupied only on a seasonal basis and is otherwise secure and in substantial compliance with all
applicable codes, regulations and laws.
Determination of Vacancy
As currently proposed, the Community Development Director, or designee, may determine that
a building which meets any of the criteria set forth above is a "vacant building". The determination
will be made in writing and will state the factual basis for the finding within seven (7) days of
making that determination, which will be sent to the name and address of the last taxpayer of record
listed on the most recent Kendall County tax roll. The notice of determination will be sent by
certified mail, return receipt requested, and by regular first class United States mail, and staff will
maintain a record of all mailings for each notice of determination sent.
There is, however, an opportunity for the property owner to appeal the determination of vacancy
to the City Administrator within fifteen (15) days of the date the notice was mailed. Upon
additional information provided by the owner that the property should not be considered “vacant”
and therefore not subject to registering the property with the City, the Administrator has ten (10)
days to decide on the appeal.
Note that the determination of vacancy is the first step in the administrative review process for
those properties that are established to be vacant, but have not registered with the City. If after the
determination by the Community Development Director and/or City Administrator, the property
owner fails to register the building and pay all applicable registration fees, the enforcement then
moves to the administrative adjudication process where a notice of violation is sent with a set
amount for compliance, followed by a citation and hearing date should compliance is not met by the
deadline.
Obligations to Register Vacant Buildings
Once there is a determination of vacancy, the property owner is then obligated to register the
property with the City as follows:
• Completion of a registration form with pertinent information regarding the property,
such as address, case name/number of any pending litigation, and contact for property
maintenance.
• Payment of a $150 annual registration fee, per building, this has been reduced from the
formally proposed $250 fee which included a $200 registration and $50 inspection fee.
• Proof of Insurance for as long as the building remains vacant. A copy will be required to
be kept with the application which requires the following coverage:
o $500,000 for vacant residential building with one to three units
o $750,000 for vacant residential building with four to eleven units
o $1,000,000 for vacant residential building with twelve to forty-eight units
o $2,000,000 for vacant residential building with more than forty-eight units,
manufacturing buildings, industrial buildings, storage or nonresidential
commercial buildings.
The former proposal had the requirement of a Vacant Building Plan (Section 4-7-6-A-4) which has now
been deleted, as the focus of this ordinance will be to ensure the vacant premises are externally secure
rather than brought to current code standards internally.
Enforcement and Penalties
Non-compliance by an owner of a vacant building with any of the obligations in the proposed
ordinance is considered a violation of the City Code which is subject to a minimum fine of $100 per day
per violation to a maximum fine of $750 per day per violation.
Potential Additional Tracking Tool
Per the EDC at last month’s meeting, there was discussion regarding the staff proposed use of a
third party business, proChamps, to assist with tracking and registration of vacant properties in
Yorkville. Out of that discussion was a request by the EDC to research additional businesses that track
and register vacant/foreclosed buildings for municipalities. In conducting that supplemental research,
staff found the following two (2) additional companies: Safeguard Properties1 and Cyprexx 2. Both
1http://safeguardproperties.com/Resources/Vacant_Property_Registration/il.aspx?filter=vpr&city=yorkville&category=
http://www.kendallcountynow.com/2015/07/14/vacant-building-plan-falls-in-yorkville/awssmdv/
2 https://www.cyprexx.com/services/vacantproperty.aspx
companies track ordinances adopted by municipalities to require registration of vacant properties and
provides this information to financial institutions, mortgage servicers, asset management companies and
property owners, offering to complete the registration and be the point of contact for the municipality
with regards to property maintenance/building code issues.
At this time, staff is not advocating for any particular service, but providing information on tools
that are available to the City should there be a need within the department to engage any of these
services in the future.
Staff Recommendation
Based upon the modifications made to the proposed ordinance at the direction of the EDC
and prior research/date presented by staff at previous meetings regarding this matter, staff
continues to recommend the adoption of the revised proposed Vacant Building Registry Program
which is in line with over 80 communities in the State with regard to ordinance regulations and fees.
Staff will be available at the meeting to answer any questions from the Committee regarding this agenda
item.
1
Draft 3/20/174/5/2017
Ordinance No. _____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, ADDING LICENSING REQUIREMENTS AND REGULATION
OF VACANT BUILDINGS
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the City desires to establish a program for identification, registration and
regulation of buildings which are or become vacant and determine the responsibilities of owners
of those vacant buildings.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Chapter 7 of Title 4 be and is hereby added to the Yorkville City Code to
read as follows:
“CHAPTER 7
VACANT BUILDINGS
4-7-1: DECLARATION OF POLICY:
The purpose of this chapter is to protect the public health, safety, and welfare by enactment of
this chapter which:
A. Establishes a program for identification, registration, and regulation of buildings which are or
become "vacant" as defined herein; and
B. Determines the responsibilities of owners of vacant buildings; and
C. Provides for administration, enforcement, abatement of public nuisances, and the imposition
of penalties.
This chapter shall be liberally construed to effect its purposes.
4-7-2: OTHER ORDINANCES:
This chapter shall not be construed to prevent the enforcement of other applicable ordinances,
codes, legislation, and regulations which prescribe standards other than are provided herein.
When a provision of this chapter conflicts with any other provision of the code regulating the
same subject matter, the more stringent or restrictive provision shall apply.
Field Code Changed
Field Code Changed
2
4-7-3: DEFINITIONS:
Unless otherwise expressly stated or clearly indicated by the context, the following terms shall,
for the purpose of this chapter, have the meanings indicated in this section:
BOARDED BUILDING: A building that has had, in a manner intended to be temporary or
permanent, any or all of its openings covered by some material for the purpose of securing or
preventing access or damage to the building or its components, whether such material is opaque,
solid or transparent, and whether such material is affixed to the interior or exterior of the
building. For the purpose of this definition, such openings shall include any doors, windows or
other openings that exist for the purpose of providing light, ventilation, ingress and egress to the
building or other access to a part or portion of the building.
BUILDING: Any residential structure, or portion thereof, containing one or more dwelling units
used or intended to be used for human habitation, or any business or commercial structure
occupied or intended for supporting any occupancy.
DANGEROUS BUILDING:
A. Any building that is dangerous to the public health because of its construction or condition, or
which may cause or aid in the spread of disease or cause injury to the health of its occupants or
to neighboring structures; or
B. Any building which, because of faulty construction, age, lack of proper repair or any other
cause, is especially liable to fire and constitutes or creates a fire hazard; or
C. Any building, which, by reason of faulty construction, age or lack of repair is likely to
collapse or fall.
DANGEROUS STRUCTURE: Any structure which is in a condition that is dangerous to the
public health in any way.
DIRECTOR: The community development director, or his or her designee. All references to the
director in this chapter shall be deemed to include the community development director or his or
her designee.
DWELLING: A structure, or portion thereof, used for human habitation
DWELLING UNIT: One or more rooms containing individualized cooking, sleeping and
sanitary facilities which is designated, occupied or intended for use by one household.
EVIDENCE OF VACANCY: Any condition that on its own or combined with other conditions
present would lead a reasonable person to believe that the property is vacant. Such conditions
include, but are not limited to, the following:
A. Substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents.
3
D. The condition and value of fixtures or personal property in the building.
E. Lack of utility services (water, sewer, electric or natural gas).
F. The building is the subject of a foreclosure action.
G. The presence or recurrence of uncorrected code violations.
H. Overgrown and/or dead vegetation.
I. Accumulation of newspapers, circulars, fliers and/or mail.
J. Abandonment by owner.
OWNER: Any person, agent, operator, firm, corporation, limited liability company, partnership,
joint venture, land trust, inter vivos trust, or other entity having a legal or equitable interest in a
property; or recorded in the official records of the state, county, or City as holding title to the
property; or otherwise having control of the property, including, but not limited to, the guardian
of the estate of any such person if ordered to take possession of real property by a court, the
executor or administrator of the estate of any such person if authorized by statute or ordered to
take possession of real property by a court, or any person maintaining, operating or collecting
rent with respect to a property.
PERSON: Includes a corporation, a partnership, a limited liability company, a joint venture, or
other entity as well as an individual.
PREMISES: A lot, plot or parcel of land including any structures thereon.
PUBLIC NUISANCE: Shall include the following:
A. Any physical condition or uses of any premises that is regarded as a public nuisance at
common law, under the Illinois Compiled Statutes, or under this code, as amended; or
B. Any physical condition, use or occupancy of any premises or its appurtenances considered an
attractive nuisance to children, including, but not limited to, abandoned wells, shafts, basements,
excavations, swimming pools and unsafe fences or structures; or
C. Any building that has unsanitary sewage or plumbing facilities; or
D. Any building designated by the director as unsafe for human habitation or use; or
E. Any building that constitutes a fire hazard, or is unsafe or unsecure to a degree that endangers
life, limb or property; or
F. Any premises that is unsanitary, or which is littered with rubbish or garbage, or which has an
uncontrolled growth of weeds; or
G. Any building that is: in a state of dilapidation, deterioration or decay; improperly constructed;
unsecured; vacant and boarded; damaged by fire to the extent that it no longer provides shelter;
in danger of collapse or structural failure; or dangerous to anyone on or near the premises; or
H. Any premises that contains evidence of unlawful activity to a degree that such activity may
endanger, threaten or otherwise negatively impact the users and value of adjacent premises; or
I. Any premises found by a court of competent jurisdiction to be a criminal public nuisance
under this code; or
J. Any building deemed to be a "dangerous building" or any structure deemed to be a "dangerous
structure" under this section.
UNOCCUPIED BUILDING: Any business, industrial, retail, or commercial building, or any
single-family or multi-family building, or portion thereof, which is vacant and lacks the habitual
4
presence of human beings who have a legal right to be on the premises, including buildings
ordered vacated by the director pursuant to authority granted to the director by this code.
In determining whether a building is "unoccupied", the director may consider these factors,
among others:
A. A building at which substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents. The condition and value of fixtures or
personal property in the building are relevant to this determination.
D. The building lacks utility services, i.e., water, sewer, electric or natural gas.
E. The building is the subject of a foreclosure action.
F. The building is not actively for sale as part of a contractual agreement to sell the building, and
lacks "For Sale", "For Rent" or similar signage.
G. The presence or recurrence of uncorrected code violations.
VACANT BUILDING: A building or portion of a building which is:
A. Unoccupied and unsecured; or
B. Unoccupied and secured by boarding or other similar means for more than thirty (30) days; or
C. Unoccupied and a dangerous structure; or
D. Unoccupied as a result of having been declared unsafe for occupancy by the director pursuant
to applicable law; or
E. Unoccupied and having multiple violations of this code, as amended; or
F. Unoccupied and the building or its premises have been the site of unlawful activity within the
previous six (6) months; or
G. Condemned or declared unsafe for occupancy by the director and unlawfully occupied; or
H. Unoccupied for over forty (40) days and during which time the director has issued an order to
correct public nuisance conditions and the same have not been corrected in a code compliant
manner; or
I. Unoccupied and the subject of either pending mortgage foreclosure proceedings or mortgage
foreclosure proceedings that have been completed within the past two (2) years and the building
has not since been reoccupied; or
J. Unoccupied for over one year; or
K. Abandoned by persons who surrender their claim, right or interest in the property; or
L. Unoccupied residential property found by a court of competent jurisdiction to be "abandoned
residential property" as defined in sections 15-1200.5 and 15-1200.7 of the code of civil
procedure.
But not including an:
Unoccupied building: a) which is undergoing construction, renovation, or rehabilitation and
which is in compliance with all applicable ordinances, codes, legislation, and regulations, and for
which a building permit has issued, and for which construction, renovation or rehabilitation is
proceeding diligently to completion; or b) which is unoccupied as a result of the owner who is a
member of the military and is deployed for military service and is otherwise secure; or c) which
is secure but is the subject of a probate action, action to quiet title or other ownership dispute; or
d) which is occupied only on a seasonal basis and is otherwise secure and in substantial
compliance with all applicable codes, regulations and laws.
5
CITY: The United City of Yorkville, an Illinois municipal corporation of Kendall County,
Illinois.
4-7-4: VACANT BUILDING DETERMINATION:
A. The director may evaluate buildings in the City that he or she believes to be unoccupied by
means of any lawful exterior inspection and based on evidence of vacancy factors and make a
determination as to whether the building is a "vacant building" within the meaning of section 4-
7-3 of this chapter. For the purposes of conducting this evaluation, the director is authorized to
enter upon any and all premises and within any and all unsecured structures. The director may
determine that a building which meets any of the criteria set forth in the definition of "vacant
building" in section 4-7-3 of this chapter is not to be regulated under this chapter for a stated
period, if upon consideration of reliable, substantiated and sufficient evidence, he or she
determines that the circumstances which give rise to the building being eligible for regulation
hereunder are clearly temporary in nature and are either in the process of being addressed or will
soon be addressed by the owner and that therefore regulation of the building under this chapter
would not serve the public health, welfare, and safety and makes written findings in support of
his or her decision. The determination shall be in writing and shall state the factual basis for the
determination. For buildings the director determines to be "vacant buildings", he or she shall,
within seven (7) days of making that determination, send notice of his/her written determination
with the factual findings to the name and address of the last taxpayer of record for such parcel
listed on the most recent Kendall County tax roll. Said notice of determination shall be sent by
certified mail, return receipt requested, and by regular first class United States mail, with proper
postage prepaid, or by personal substitute service and posted in a conspicuous location on the
building. Failure of delivery shall not excuse a person from complying with this chapter. The
director may personally serve or cause personal service of the notice of determination. Any
person making such service shall execute an affidavit attesting to the facts of service. The
director shall maintain a record of such mailing for each notice of determination sent.
B. Unless waived by the director for good cause, the notice shall specify a date and time upon
which the owner shall allow for a code compliance inspection of the interior of all "vacant
buildings" to determine the extent of any compliance with City property maintenance, building,
zoning, health, fire, water and sewer codes, and/or to determine whether there is any unsecured
access to the building (doors, windows and other points of entry); whether flammable liquids or
other hazardous materials are stored on the premises or in the vacant building; whether the
utilities, including water, sanitary sewer, gas and/or electricity are running or have been shut off;
whether the sump pump is working; whether there is any standing water in the basement or crawl
space; whether the furnace and/or hot water heater are operable if the gas has not been turned off
to the vacant building; whether the roof or other exterior surface or enclosures are leaking or
have been water damaged, whether there are any visible signs of mold; whether there are
animals, rodents, vermin or insects present on the premises or in the building; and whether all
outdoor pools and/or hot tubs are securely covered and/or drained. Said inspection shall also
determine the existence of any unlawful improvements to the property and any portions of the
building, including attic and basement areas, that appear to have been unlawfully occupied.
6
C. If the director requests a code compliance inspection of the interior of the building at the time
he or she issues the notice of determination, the director shall set a tentative date and time for the
code compliance inspection of the interior of the vacant building. After receipt of the notice of
determination that includes a tentative walk-through inspection date, if the owner does not appeal
the determination, the owner shall either confirm the tentative date for the inspection or shall
schedule a new date and time for same. If the owner fails to confirm the tentative date and time
for the inspection or refuses to schedule or permit the inspection within a reasonable time, the
City may obtain an administrative search warrant to accomplish the inspection, and will not
conduct an interior inspection of the premises without obtaining such warrant, except when there
is evidence of vacancy and access to the building is unsecured or there is an actual emergency or
if the City administrator or the chief of police determines that there is an actual threat to health or
safety based on reliable, substantiated and sufficient evidence.
D. The City shall charge the owner a fee of fifty dollars ($50.00) to offset the cost to the City of
said inspection. The owner shall pay the inspection fee to the City within thirty (30) days of the
initial inspection. (The fee could be for the exterior inspection of the property)
EB. The notice of determination shall contain a statement of the obligations of the owner of a
building determined to be a vacant building, a copy of the registration form the owner is required
to file pursuant to section 4-7-6 of this chapter, and a notice of the owner's right to appeal the
director's determination.
4-7-5: APPEAL OF VACANT BUILDING DETERMINATION:
A. An owner of a building determined by the director to be a vacant building as provided for in
this chapter may appeal that determination to the City Administrator. Such appeal shall be in
writing and shall be filed with the City Administrator within fifteen (15) days of the date of
mailing of the notice of determination. The filing of an appeal stays the owner's obligation to
register his or her building as required by section 4-7-6 of this chapter. The appeal shall contain a
complete statement of the reasons the owner disputes the director's determination, shall set forth
specific facts in support thereof, and shall include all evidence the owner relies upon to support
the appeal. The City Administrator or his or her designee shall decide the appeal on the basis of
facts presented by the owner in his or her written appeal and the director's written determination.
B. The burden is upon the owner to present sufficient evidence to persuade the City
Administrator that it is more likely than not that the subject building is not a "vacant building"
within the meaning of this chapter.
C. The City Administrator, or his or her designee, shall send a written decision to the owner
within ten (10) days of his or her receipt of the appeal. The City Administrator may, but is not
required to, seek additional information from the owner. The City Administrator, or his or her
designee, may, upon written notice thereof to the owner, take ten (10) additional days, to decide
the appeal if he or she determines that such additional time is required for consideration of the
appeal.
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D. An owner who wishes to challenge applicability of this chapter to his/her building prior to the
director's determination having been made shall set forth specific facts to support inapplicability
in writing to the director. In the event the director determines that the subject building is a
"vacant building", the owner shall have the right to appeal the director's determination to the City
Administrator as provided for herein.
E. If the City Administrator, or his or her designee, fails to grant or deny an appeal within the
time periods set forth in this section, the appeal shall be deemed deniedgranted.
F. All references to the City Administrator in this chapter shall be deemed to include the City
administrator or his or her designee.
4-7-6: OBLIGATION TO REGISTER VACANT BUILDINGS AND FORECLOSED
UNOCCUPIED BUILDINGS:
Owners of "vacant buildings" and mortgage lenders who acquire title to unoccupied buildings
shall be required to register the same with the director as prescribed below:
A. Owner's Obligation To Register Vacant Buildings: The owner of a building that the director
has determined to be a "vacant building", or the owner of a building whose appeal from the
director's determination has been denied by the City Administrator, or the owner of a building
who knows, or from all the facts and circumstances should know, that his or her building is or
has become a "vacant building" within the meaning of this chapter, shall take the actions
provided for in this section within fifteen (15) days after either the date of director's notice of
determination, the denial of the owner's appeal, or the occurrence of facts that would cause a
reasonable person to believe that the building was a "vacant building".
1. Registration of Building: The owner of a "vacant building" shall be required to register the
building with the director on a form provided by the director and pay a onetwo hundred fifty
dollar ($15200.00) annual nonprorated vacant building registration fee. This annual registration
fee shall be in addition to the fifty dollar ($50.00) inspection fee set forth in subsection 4-7-4D of
this chapter.
a. The form shall include, as a minimum, the name, street address, and telephone number
of the owner; the case name and number of any litigation pending concerning or affecting
the building, including bankruptcy cases; and the name, street address, and telephone
number of all persons with any legal, equitable or beneficial interest in the building or the
premises. The form shall require the owner to identify and authorize a natural person
twenty one (21) years of age or older who maintains a permanent address in Kendall
County to accept service on behalf of the owner with respect to any notices the director
sends pursuant to this chapter or service of process in any proceeding commenced to
enforce any provision of this chapter, and file with the director on the registration form,
the name, address, telephone number, of said person. A street address is required; a post
office box is not an acceptable address.
b. The form shall require the owner to:
(1) Indicate his or her "acceptance of notice by posting" consenting to service of
notices sent or required to be sent, pursuant to this chapter, by posting on the
building if the owner fails to renew the registration if required, or maintain as
8
current with the director the information required regarding the person designated
and authorized to accept notice and service of process;
(2) Renew the vacant building registration each year on the anniversary date of
the first filing for the time the building remains vacant and pay the required two
one hundred and fifty dollar ($200150.00) annual fee; and
(3) File an amended registration within fifteen (15) days of any change in the
information contained in the annual registration. A new registration is required for
any change in ownership whatsoever.
dc. Registration does not exonerate the owner from compliance with all applicable codes
and ordinances, including this chapter, nor does it preclude any of the actions that the
City is authorized to take pursuant to this chapter or elsewhere in this code.
2. Inspection Conducted: The City shall send anthe inspection report to the owner within thirty
(30) days. The owner shall allow for a code compliance inspection of the interior of the vacant
building and pay the fifty dollar ($50.00) fee to defray the cost of said inspection. The inspection
report shall include a reasonable date by which code compliance shall be required, and periodic
reinspections shall take place, as necessary, until code compliance is achieved.
3. Insurance Required: The owner shall obtain liability insurance and maintain such insurance for
as long as the building is vacant, and file evidence of such insurance with the director, as
follows: five hundred thousand dollars ($500,000.00) for a vacant residential building of one to
three (3) units; seven hundred fifty thousand dollars ($750,000.00) for a vacant residential
building of four (4) to eleven (11) units; one million dollars ($1,000,000.00) for a vacant
residential building of twelve (12) to forty eight (48) units; two million dollars ($2,000,000.00)
for a vacant residential building of more than forty eight (48) units; and two million dollars
($2,000,000.00) for a vacant manufacturing, industrial, storage, or nonresidential commercial
building.
4. Vacant Building Plan: Unless waived in writing by the director at the time of his or her
determination that the building is a "vacant building", the owner shall submit a vacant building
plan at the time a building is registered as required herein. The director may prescribe a form for
the plan. If the owner fails to submit the plan if so requested and as provided for by this chapter,
the director may determine the plan, which he may allow to be modified after conducting a code
compliance inspection and follow up inspections for code compliance. The plan shall contain the
following as a minimum:
a. A plan of action to repair any doors, windows, or other openings which are boarded up
or otherwise secured or covered by any means other than conventional methods used in
the design of the building or permitted for new construction or similar type. The proposed
repair shall result in openings being secured by conventional methods used in the design
of the building or by methods permitted for new construction of similar type with board
removed. Boarding shall be accomplished with materials and methods described by the
director and available from the director. The owner shall maintain the building in an
enclosed and secure state until the building is reoccupied or made available for
immediate occupancy. If the owner demonstrates that securing of the building will
provide adequate protection to the public, the director may waive the requirement of an
enclosure.
b. For buildings and/or premises which are determined by the director as being or
containing public nuisances, as defined in section 4-7-3 of this chapter, then the vacant
building/premises plan shall contain a plan of action to remedy such public nuisance(s).
9
c. A time schedule identifying a date of commencement of repair and date of completion
of repair for each improperly secured opening and nuisance identified by the director.
d. When the owner proposes to demolish the vacant building, then the owner shall submit
a plan and time schedule for such demolition. The owner shall ensure all necessary
permits and approvals are obtained prior to commencing demolition.
e. A plan of action to maintain the building and/or premises thereof in conformance with
this chapter.
f. A plan of action, with a time schedule, identifying the date the building will be
habitable and occupied or offered for occupancy or sale. The time schedule shall include
date(s) by which all necessary permits shall be procured, date(s) of commencement and
completion of all actions required to achieve habitability. No plan which fails to provide
for compliance with this chapter or, which will not, as determined by the director,
achieve such compliance, within thirty (30) days, in the case of a vacant boarded
building, and within one year, in the case of a vacant, unboarded, and code compliant
building will be approved, except that the director may approve an extension of the time
during which the building will be unoccupied beyond one year to a date certain but then
only based upon clear and documented evidence of good cause shown by the owner as
determined by the director.
g.4. All premises upon which unoccupied or vacant buildings are located shall at all times
be maintained in compliance with this code, as amended, including, but not limited to, the
following:
(1) Interior: All interior structures shall be maintained in a clean, safe, secure and
sanitary condition. Special attention shall be made to utilities and, if applicable,
sump pumps and other related devices shall be kept operational. Winterization of
structures shall be completed as necessary.
(2) Exterior: All exterior structures and property shall be maintained and kept free
of items that give the appearance that the property is abandoned, including, but
not limited to, overgrown and/or dead vegetation, accumulation of newspapers,
circulars, fliers and/or mail, past due utility notices and/or disconnected utilities,
or the accumulation of junk or debris.
h.5. For vacant commercial property exterior lighting shall be maintained according to
standards established by the director and available from the director.
i.a. For vacant commercial property, all ground floor windows facing street frontage,
including, but not limited to, all display windows in unoccupied or vacant commercial
buildings shall be kept in a well maintained and clean condition and shall be covered on
the interior side in a professionally finished manner with an opaque window covering
material manufactured for that purpose and approved by the director, or in the case of
display windows, such windows shall be kept in a well maintained and clean condition
and the display area shall be enclosed with a professionally finished backdrop, floor, side
walls and ceiling all of which shall be kept in a well maintained and clean condition and
shall be well lighted from ten o'clock (10:00) A.M. to ten o'clock (10:00) P.M. each day
unless waived by the director in the event electricity has been shut off to the commercial
building. Photographs, paintings and other works of art or other tasteful forms of
decoration may be professionally displayed in these properly enclosed clear glass display
windows. If opaque window covering material is used, a one foot by one foot (1' x 1')
10
clear glass opening through which the interior space is clearly visible shall be maintained
at standing eye level along one edge of one such window.
5. Security Guard Service: In the event the director makes a written determination that the vacant
commercial or industrial building constitutes a fire hazard, is otherwise dangerous to human life
or the public welfare, involves illegal or improper use, occupancy, or maintenance, under such
conditions that securing the building is insufficient to prevent the actual or threatened harm, the
director shall provide notice thereof to the owner and may require the owner to provide bonded,
licensed and insured security guard service at the building between the hours of four o'clock
(4:00) P.M. and eight o'clock (8:00) A.M. as part of its vacant building plan.
6. Additional Information Posted: Affix to any building which is boarded, a weatherproof eight
and one-half inch by eleven inch (8.5" x 11") sign which provides the following information: the
name, address, and telephone number of the owner, the name, address and telephone number of
the person authorized to accept notice and service of process and in addition, for buildings which
are the subject of a foreclosure action, the name, address, and telephone number of the plaintiff
and the plaintiff's attorney, if any, in the foreclosure action. The sign must be placed so that its
message is legible from the public way.
B. Mortgage Lender's Obligation to Register Unoccupied Buildings Acquired through Mortgage
Foreclosure: The obligation to register buildings shall extend to mortgage lenders that have
obtained title to unoccupied buildings through a mortgage foreclosure action.
1. Mortgage lenders shall register unoccupied buildings with the director within fifteen (15) days
of the date it knew or should have known that the building was unoccupied after the initiation of
mortgage foreclosure proceedings, or within fifteen (15) days of obtaining title to same.
2. Mortgage lenders obtaining title to properties containing an unoccupied building shall comply
with all of the requirements of this chapter with respect to ownership of vacant buildings.
3. An amended registration form shall be filed in accordance with subsection A of this section,
within fifteen (15) days of any change in the information provided in any registration form
provided hereunder, and a vacant building plan shall be filed in accordance with subsection A4
of this section within thirty (30) days of obtaining title to an unoccupied building, unless said
requirement has been waived or extended in writing by the director prior to the expiration for
said thirty (30) days.
4-7-7: APPROVAL OF PLAN:
A. Review of Vacant Building Plan: If required by this chapter, the director shall review the
proposed vacant building plan in accordance with the standards below. The director shall send
notice to the owner of the vacant building of his or her determination.
B. Standards for Vacant Building Plan Approval: In considering the appropriateness of a vacant
building plan, the director shall include the following in his or her consideration and shall make
written findings as to each:
1. The purposes of this chapter and intent of the City board to minimize the time a building is
boarded or otherwise vacant.
2. The effect of the building and the proposed plan on adjoining property.
3. The length of time the building has been vacant.
4. The presence of any public nuisances on the property.
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5. The likelihood that the plan or portion(s) thereof will prevent or ameliorate the condition it is
designed to address.
4-7-8: AUTHORITY TO MODIFY PLAN; RIGHT TO APPEAL:
The director shall, upon notice to the vacant building owner, have the right to request an interior
inspection and/or to request a vacant building plan at any time after making his or her initial
written determination of a vacant building and to require the owner to modify the vacant building
plan by modifying the dates of performance, the proposed methods of action, or by imposing
additional requirements consistent with this chapter he or she deems necessary to protect the
public health, safety, or welfare. The owner may appeal the director's determination under this
section by filing an appeal in writing with the City Administrator within fifteen (15) days from
the date of mailing such a determination. Appeals under this section shall be reviewed in
accordance with the procedures set forth in section 4-7-5 of this chapter.
4-7-9: FAILURE TO COMPLY WITH PLAN:
Failure to have an approved vacant building plan within thirty (30) days of filing the registration
form or failure to comply with the approved plan shall constitute a violation of this chapter
subjecting the owner of the building to penalties as provided in this chapter and to any remedies
the City may avail itself of as provided for herein and elsewhere in this code, as amended,
including, but not limited to, an action to compel correction of property maintenance violations.
4-7-107: OTHER ENFORCEMENT:
The registration of a vacant building shall not preclude action by the City to demolish or to take
other action against the building pursuant to other provisions of this chapter, this code, or other
applicable legislation.
4-7-118: OCCUPANCY PERMIT:
An occupancy permit for vacant buildings issued by the building department and payment in full
of all fees imposed pursuant to this chapter shall be required prior to any occupancy of a vacant
building. Nothing contained in this chapter shall be construed to waive or modify the
requirements to procure a building permit for any work or improvements to any vacant building
or structure as provided in this code.
4-7-129: TIME RESTRICTIONS FOR BOARDED BUILDINGS:
Boarded buildings are declared to be a public nuisance. Boarding is only a temporary solution to
prevent unauthorized entry into a vacant building. A vacant building may not remain boarded
longer than sixty (60) days unless an extension of that time is part of a vacant building plan
approved by the director.
4-7-1310: ENFORCEMENT AND PENALTIES:
12
A. Any person found to have violated any provision of this chapter shall be subject to a
minimum fine of one hundred dollars ($100.00) per day per violation to a maximum of seven
hundred fifty dollars ($750.00) per day per violation, in addition to any other legal or equitable
remedies available to the City. Such other remedies include, but are not limited to, injunctive
relief, application to a court of competent jurisdiction for a receiver, demolition, or
condemnation, contracting for the repair or purchase of the premises, or foreclosure of any lien
the City may have thereon.
B. A separate and distinct offense shall be committed each day on which such person or persons
shall violate the provisions of this chapter.
C. The City may enforce this chapter through filing a notice of violation in its administrative
adjudication hearing process pursuant to Chapter 14 of Title 1 of this Code or an action in the
circuit court of Kendall County, Illinois.
D. Nothing herein contained shall prohibit the City from immediately condemning as provided in
this code, a building or taking other immediate action upon a determination that the building is a
public nuisance or poses an imminent danger to the occupants of the building, or the public
health, safety and welfare.”
Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, 20175.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____
day of _______________ 20175.
______________________________
MAYOR
Ordinance No. 2017-___
Page 1
Draft 4/5/2017
Ordinance No. _____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, ADDING LICENSING REQUIREMENTS AND REGULATION
OF VACANT BUILDINGS
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the City desires to establish a program for identification, registration and
regulation of buildings which are or become vacant and determine the responsibilities of owners
of those vacant buildings.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Chapter 7 of Title 4 be and is hereby added to the Yorkville City Code to
read as follows:
“CHAPTER 7
VACANT BUILDINGS
4-7-1: DECLARATION OF POLICY:
The purpose of this chapter is to protect the public health, safety, and welfare by enactment of
this chapter which:
A. Establishes a program for identification, registration, and regulation of buildings which are or
become "vacant" as defined herein; and
B. Determines the responsibilities of owners of vacant buildings; and
C. Provides for administration, enforcement, abatement of public nuisances, and the imposition
of penalties.
This chapter shall be liberally construed to effect its purposes.
4-7-2: OTHER ORDINANCES:
This chapter shall not be construed to prevent the enforcement of other applicable ordinances,
codes, legislation, and regulations which prescribe standards other than are provided herein.
When a provision of this chapter conflicts with any other provision of the code regulating the
same subject matter, the more stringent or restrictive provision shall apply.
Ordinance No. 2017-___
Page 2
4-7-3: DEFINITIONS:
Unless otherwise expressly stated or clearly indicated by the context, the following terms shall,
for the purpose of this chapter, have the meanings indicated in this section:
BOARDED BUILDING: A building that has had, in a manner intended to be temporary or
permanent, any or all of its openings covered by some material for the purpose of securing or
preventing access or damage to the building or its components, whether such material is opaque,
solid or transparent, and whether such material is affixed to the interior or exterior of the
building. For the purpose of this definition, such openings shall include any doors, windows or
other openings that exist for the purpose of providing light, ventilation, ingress and egress to the
building or other access to a part or portion of the building.
BUILDING: Any residential structure, or portion thereof, containing one or more dwelling units
used or intended to be used for human habitation, or any business or commercial structure
occupied or intended for supporting any occupancy.
DANGEROUS BUILDING:
A. Any building that is dangerous to the public health because of its construction or condition, or
which may cause or aid in the spread of disease or cause injury to the health of its occupants or
to neighboring structures; or
B. Any building which, because of faulty construction, age, lack of proper repair or any other
cause, is especially liable to fire and constitutes or creates a fire hazard; or
C. Any building, which, by reason of faulty construction, age or lack of repair is likely to
collapse or fall.
DANGEROUS STRUCTURE: Any structure which is in a condition that is dangerous to the
public health in any way.
DIRECTOR: The community development director, or his or her designee. All references to the
director in this chapter shall be deemed to include the community development director or his or
her designee.
DWELLING: A structure, or portion thereof, used for human habitation
DWELLING UNIT: One or more rooms containing individualized cooking, sleeping and
sanitary facilities which is designated, occupied or intended for use by one household.
EVIDENCE OF VACANCY: Any condition that on its own or combined with other conditions
present would lead a reasonable person to believe that the property is vacant. Such conditions
include, but are not limited to, the following:
A. Substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents.
D. The condition and value of fixtures or personal property in the building.
Ordinance No. 2017-___
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E. Lack of utility services (water, sewer, electric or natural gas).
F. The building is the subject of a foreclosure action.
G. The presence or recurrence of uncorrected code violations.
H. Overgrown and/or dead vegetation.
I. Accumulation of newspapers, circulars, fliers and/or mail.
J. Abandonment by owner.
OWNER: Any person, agent, operator, firm, corporation, limited liability company, partnership,
joint venture, land trust, inter vivos trust, or other entity having a legal or equitable interest in a
property; or recorded in the official records of the state, county, or City as holding title to the
property; or otherwise having control of the property, including, but not limited to, the guardian
of the estate of any such person if ordered to take possession of real property by a court, the
executor or administrator of the estate of any such person if authorized by statute or ordered to
take possession of real property by a court, or any person maintaining, operating or collecting
rent with respect to a property.
PERSON: Includes a corporation, a partnership, a limited liability company, a joint venture, or
other entity as well as an individual.
PREMISES: A lot, plot or parcel of land including any structures thereon.
PUBLIC NUISANCE: Shall include the following:
A. Any physical condition or uses of any premises that is regarded as a public nuisance at
common law, under the Illinois Compiled Statutes, or under this code, as amended; or
B. Any physical condition, use or occupancy of any premises or its appurtenances considered an
attractive nuisance to children, including, but not limited to, abandoned wells, shafts, basements,
excavations, swimming pools and unsafe fences or structures; or
C. Any building that has unsanitary sewage or plumbing facilities; or
D. Any building designated by the director as unsafe for human habitation or use; or
E. Any building that constitutes a fire hazard, or is unsafe or unsecure to a degree that endangers
life, limb or property; or
F. Any premises that is unsanitary, or which is littered with rubbish or garbage, or which has an
uncontrolled growth of weeds; or
G. Any building that is: in a state of dilapidation, deterioration or decay; improperly constructed;
unsecured; vacant and boarded; damaged by fire to the extent that it no longer provides shelter;
in danger of collapse or structural failure; or dangerous to anyone on or near the premises; or
H. Any premises that contains evidence of unlawful activity to a degree that such activity may
endanger, threaten or otherwise negatively impact the users and value of adjacent premises; or
I. Any premises found by a court of competent jurisdiction to be a criminal public nuisance
under this code; or
J. Any building deemed to be a "dangerous building" or any structure deemed to be a "dangerous
structure" under this section.
UNOCCUPIED BUILDING: Any business, industrial, retail, or commercial building, or any
single-family or multi-family building, or portion thereof, which is vacant and lacks the habitual
Ordinance No. 2017-___
Page 4
presence of human beings who have a legal right to be on the premises, including buildings
ordered vacated by the director pursuant to authority granted to the director by this code.
In determining whether a building is "unoccupied", the director may consider these factors,
among others:
A. A building at which substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents. The condition and value of fixtures or
personal property in the building are relevant to this determination.
D. The building lacks utility services, i.e., water, sewer, electric or natural gas.
E. The building is the subject of a foreclosure action.
F. The building is not actively for sale as part of a contractual agreement to sell the building, and
lacks "For Sale", "For Rent" or similar signage.
G. The presence or recurrence of uncorrected code violations.
VACANT BUILDING: A building or portion of a building which is:
A. Unoccupied and unsecured; or
B. Unoccupied and secured by boarding or other similar means for more than thirty (30) days; or
C. Unoccupied and a dangerous structure; or
D. Unoccupied as a result of having been declared unsafe for occupancy by the director pursuant
to applicable law; or
E. Unoccupied and having multiple violations of this code, as amended; or
F. Unoccupied and the building or its premises have been the site of unlawful activity within the
previous six (6) months; or
G. Condemned or declared unsafe for occupancy by the director and unlawfully occupied; or
H. Unoccupied for over forty (40) days and during which time the director has issued an order to
correct public nuisance conditions and the same have not been corrected in a code compliant
manner; or
I. Unoccupied and the subject of either pending mortgage foreclosure proceedings or mortgage
foreclosure proceedings that have been completed within the past two (2) years and the building
has not since been reoccupied; or
J. Unoccupied for over one year; or
K. Abandoned by persons who surrender their claim, right or interest in the property; or
L. Unoccupied residential property found by a court of competent jurisdiction to be "abandoned
residential property" as defined in sections 15-1200.5 and 15-1200.7 of the code of civil
procedure.
But not including an:
Unoccupied building: a) which is undergoing construction, renovation, or rehabilitation and
which is in compliance with all applicable ordinances, codes, legislation, and regulations, and for
which a building permit has issued, and for which construction, renovation or rehabilitation is
proceeding diligently to completion; or b) which is unoccupied as a result of the owner who is a
member of the military and is deployed for military service and is otherwise secure; or c) which
is secure but is the subject of a probate action, action to quiet title or other ownership dispute; or
d) which is occupied only on a seasonal basis and is otherwise secure and in substantial
compliance with all applicable codes, regulations and laws.
Ordinance No. 2017-___
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CITY: The United City of Yorkville, an Illinois municipal corporation of Kendall County,
Illinois.
4-7-4: VACANT BUILDING DETERMINATION:
A. The director may evaluate buildings in the City that he or she believes to be unoccupied by
means of any lawful exterior inspection and based on evidence of vacancy factors and make a
determination as to whether the building is a "vacant building" within the meaning of section 4-
7-3 of this chapter.. The director may determine that a building which meets any of the criteria
set forth in the definition of "vacant building" in section 4-7-3 of this chapter is not to be
regulated under this chapter for a stated period, if upon consideration of reliable, substantiated
and sufficient evidence, he or she determines that the circumstances which give rise to the
building being eligible for regulation hereunder are clearly temporary in nature and are either in
the process of being addressed or will soon be addressed by the owner and that therefore
regulation of the building under this chapter would not serve the public health, welfare, and
safety and makes written findings in support of his or her decision. The determination shall be in
writing and shall state the factual basis for the determination. For buildings the director
determines to be "vacant buildings", he or she shall, within seven (7) days of making that
determination, send notice of his/her written determination with the factual findings to the name
and address of the last taxpayer of record for such parcel listed on the most recent Kendall
County tax roll. Said notice of determination shall be sent by certified mail, return receipt
requested, and by regular first class United States mail, with proper postage prepaid, or by
personal substitute service and posted in a conspicuous location on the building. Failure of
delivery shall not excuse a person from complying with this chapter. The director may personally
serve or cause personal service of the notice of determination. Any person making such service
shall execute an affidavit attesting to the facts of service. The director shall maintain a record of
such mailing for each notice of determination sent.
B. The notice of determination shall contain a statement of the obligations of the owner of a
building determined to be a vacant building, a copy of the registration form the owner is required
to file pursuant to section 4-7-6 of this chapter, and a notice of the owner's right to appeal the
director's determination.
4-7-5: APPEAL OF VACANT BUILDING DETERMINATION:
A. An owner of a building determined by the director to be a vacant building as provided for in
this chapter may appeal that determination to the City Administrator. Such appeal shall be in
writing and shall be filed with the City Administrator within fifteen (15) days of the date of
mailing of the notice of determination. The filing of an appeal stays the owner's obligation to
register his or her building as required by section 4-7-6 of this chapter. The appeal shall contain a
complete statement of the reasons the owner disputes the director's determination, shall set forth
specific facts in support thereof, and shall include all evidence the owner relies upon to support
the appeal. The City Administrator or his or her designee shall decide the appeal on the basis of
facts presented by the owner in his or her written appeal and the director's written determination.
Ordinance No. 2017-___
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B. The burden is upon the owner to present sufficient evidence to persuade the City
Administrator that it is more likely than not that the subject building is not a "vacant building"
within the meaning of this chapter.
C. The City Administrator, or his or her designee, shall send a written decision to the owner
within ten (10) days of his or her receipt of the appeal. The City Administrator may, but is not
required to, seek additional information from the owner. The City Administrator, or his or her
designee, may, upon written notice thereof to the owner, take ten (10) additional days, to decide
the appeal if he or she determines that such additional time is required for consideration of the
appeal.
D. An owner who wishes to challenge applicability of this chapter to his/her building prior to the
director's determination having been made shall set forth specific facts to support inapplicability
in writing to the director. In the event the director determines that the subject building is a
"vacant building", the owner shall have the right to appeal the director's determination to the City
Administrator as provided for herein.
E. If the City Administrator, or his or her designee, fails to grant or deny an appeal within the
time periods set forth in this section, the appeal shall be deemed granted.
F. All references to the City Administrator in this chapter shall be deemed to include the City
administrator or his or her designee.
4-7-6: OBLIGATION TO REGISTER VACANT BUILDINGS AND FORECLOSED
UNOCCUPIED BUILDINGS:
Owners of "vacant buildings" and mortgage lenders who acquire title to unoccupied buildings
shall be required to register the same with the director as prescribed below:
A. Owner's Obligation To Register Vacant Buildings: The owner of a building that the director
has determined to be a "vacant building", or the owner of a building whose appeal from the
director's determination has been denied by the City Administrator, or the owner of a building
who knows, or from all the facts and circumstances should know, that his or her building is or
has become a "vacant building" within the meaning of this chapter, shall take the actions
provided for in this section within fifteen (15) days after either the date of director's notice of
determination, the denial of the owner's appeal, or the occurrence of facts that would cause a
reasonable person to believe that the building was a "vacant building".
1. Registration of Building: The owner of a "vacant building" shall be required to register the
building with the director on a form provided by the director and pay a one hundred fifty dollar
($150.00) annual nonprorated vacant building registration fee.
a. The form shall include, as a minimum, the name, street address, and telephone number
of the owner; the case name and number of any litigation pending concerning or affecting
the building, including bankruptcy cases; and the name, street address, and telephone
number of all persons with any legal, equitable or beneficial interest in the building or the
premises. The form shall require the owner to identify and authorize a natural person
twenty one (21) years of age or older who maintains a permanent address in Kendall
Ordinance No. 2017-___
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County to accept service on behalf of the owner with respect to any notices the director
sends pursuant to this chapter or service of process in any proceeding commenced to
enforce any provision of this chapter, and file with the director on the registration form,
the name, address, telephone number, of said person. A street address is required; a post
office box is not an acceptable address.
b. The form shall require the owner to:
(1) Indicate his or her "acceptance of notice by posting" consenting to service of
notices sent or required to be sent, pursuant to this chapter, by posting on the
building if the owner fails to renew the registration if required, or maintain as
current with the director the information required regarding the person designated
and authorized to accept notice and service of process;
(2) Renew the vacant building registration each year on the anniversary date of
the first filing for the time the building remains vacant and pay the required one
hundred and fifty dollar ($150.00) annual fee; and
(3) File an amended registration within fifteen (15) days of any change in the
information contained in the annual registration. A new registration is required for
any change in ownership whatsoever.
c. Registration does not exonerate the owner from compliance with all applicable codes
and ordinances, including this chapter, nor does it preclude any of the actions that the
City is authorized to take pursuant to this chapter or elsewhere in this code.
3. Insurance Required: The owner shall obtain liability insurance and maintain such insurance for
as long as the building is vacant, and file evidence of such insurance with the director, as
follows: five hundred thousand dollars ($500,000.00) for a vacant residential building of one to
three (3) units; seven hundred fifty thousand dollars ($750,000.00) for a vacant residential
building of four (4) to eleven (11) units; one million dollars ($1,000,000.00) for a vacant
residential building of twelve (12) to forty eight (48) units; two million dollars ($2,000,000.00)
for a vacant residential building of more than forty eight (48) units; and two million dollars
($2,000,000.00) for a vacant manufacturing, industrial, storage, or nonresidential commercial
building.
4. All premises upon which unoccupied or vacant buildings are located shall at all times
be maintained in compliance with this code, as amended, including, but not limited to, the
following:
All exterior structures and property shall be maintained and kept free of items
that give the appearance that the property is abandoned, including, but not limited
to, overgrown and/or dead vegetation, accumulation of newspapers, circulars,
fliers and/or mail, past due utility notices and/or disconnected utilities, or the
accumulation of junk or debris.
5. For vacant commercial property exterior lighting shall be maintained according to
standards established by the director and available from the director.
a. For vacant commercial property, all ground floor windows facing street frontage,
including, but not limited to, all display windows in unoccupied or vacant commercial
buildings shall be kept in a well maintained and clean condition and shall be covered on
the interior side in a professionally finished manner with an opaque window covering
material manufactured for that purpose and approved by the director, or in the case of
display windows, such windows shall be kept in a well maintained and clean condition
Ordinance No. 2017-___
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and the display area shall be enclosed with a professionally finished backdrop, floor, side
walls and ceiling all of which shall be kept in a well maintained and clean condition and
shall be well lighted from ten o'clock (10:00) A.M. to ten o'clock (10:00) P.M. each day
unless waived by the director in the event electricity has been shut off to the commercial
building. Photographs, paintings and other works of art or other tasteful forms of
decoration may be professionally displayed in these properly enclosed clear glass display
windows. If opaque window covering material is used, a one foot by one foot (1' x 1')
clear glass opening through which the interior space is clearly visible shall be maintained
at standing eye level along one edge of one such window.
6. Additional Information Posted: Affix to any building which is boarded, a weatherproof eight
and one-half inch by eleven inch (8.5" x 11") sign which provides the following information: the
name, address, and telephone number of the owner, the name, address and telephone number of
the person authorized to accept notice and service of process and in addition, for buildings which
are the subject of a foreclosure action, the name, address, and telephone number of the plaintiff
and the plaintiff's attorney, if any, in the foreclosure action. The sign must be placed so that its
message is legible from the public way.
B. Mortgage Lender's Obligation to Register Unoccupied Buildings Acquired through Mortgage
Foreclosure: The obligation to register buildings shall extend to mortgage lenders that have
obtained title to unoccupied buildings through a mortgage foreclosure action.
1. Mortgage lenders shall register unoccupied buildings with the director within fifteen (15) days
of the date it knew or should have known that the building was unoccupied after the initiation of
mortgage foreclosure proceedings, or within fifteen (15) days of obtaining title to same.
2. Mortgage lenders obtaining title to properties containing an unoccupied building shall comply
with all of the requirements of this chapter with respect to ownership of vacant buildings.
3. An amended registration form shall be filed in accordance with subsection A of this section,
within fifteen (15) days of any change in the information provided in any registration form
provided hereunder, and a vacant building plan shall be filed in accordance with subsection A4
of this section within thirty (30) days of obtaining title to an unoccupied building, unless said
requirement has been waived or extended in writing by the director prior to the expiration for
said thirty (30) days.
4-7-7: OTHER ENFORCEMENT:
The registration of a vacant building shall not preclude action by the City to demolish or to take
other action against the building pursuant to other provisions of this chapter, this code, or other
applicable legislation.
4-7-8: OCCUPANCY PERMIT:
An occupancy permit for vacant buildings issued by the building department and payment in full
of all fees imposed pursuant to this chapter shall be required prior to any occupancy of a vacant
building. Nothing contained in this chapter shall be construed to waive or modify the
requirements to procure a building permit for any work or improvements to any vacant building
or structure as provided in this code.
Ordinance No. 2017-___
Page 9
4-7-9: TIME RESTRICTIONS FOR BOARDED BUILDINGS:
Boarded buildings are declared to be a public nuisance. Boarding is only a temporary solution to
prevent unauthorized entry into a vacant building. A vacant building may not remain boarded
longer than sixty (60) days unless an extension of that time is part of a vacant building plan
approved by the director.
4-7-10: ENFORCEMENT AND PENALTIES:
A. Any person found to have violated any provision of this chapter shall be subject to a
minimum fine of one hundred dollars ($100.00) per day per violation to a maximum of seven
hundred fifty dollars ($750.00) per day per violation, in addition to any other legal or equitable
remedies available to the City. Such other remedies include, but are not limited to, injunctive
relief, application to a court of competent jurisdiction for a receiver, demolition, or
condemnation, contracting for the repair or purchase of the premises, or foreclosure of any lien
the City may have thereon.
B. A separate and distinct offense shall be committed each day on which such person or persons
shall violate the provisions of this chapter.
C. The City may enforce this chapter through filing a notice of violation in its administrative
adjudication hearing process pursuant to Chapter 14 of Title 1 of this Code or an action in the
circuit court of Kendall County, Illinois.
D. Nothing herein contained shall prohibit the City from immediately condemning as provided in
this code, a building or taking other immediate action upon a determination that the building is a
public nuisance or poses an imminent danger to the occupants of the building, or the public
health, safety and welfare.”
Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____
day of ____________________, 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ____________________ ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ DIANE TEELING ________
Ordinance No. 2017-___
Page 10
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____
day of ____________________, 2017.
______________________________
MAYOR
Background
As the Economic Development Committee may recall in July 2015, staff proposed the
creation of a Vacant Property Registration Program which will allow the City to keep track of
properties in foreclosure, perform more in-depth inspections of vacant properties (residential and
commercial) before substantial issues occur, and generate additional revenue to cover staffing time to
implement such an ordinance. The proposed annual registration fee of $250 would include a $200
vacant building fee and a $50 inspection fee. These fees are per building, per year as long as the
building(s) remain vacant. For your reference, attached is staff’s previous memo and draft ordinance.
At that time, the Economic Development Committee expressed some reservations with
regards to the scope of authority the proposed ordinance would allow City Building Officials to
inspect private properties as well as the fees imposed. As a follow-up to those concerns, staff
provided a survey of various communities which have enacted the same or similar Vacant Property
Registration Programs; however, it was the determination of the Committee to not move forward
with adopting the ordinance authorizing the program.
Update/Current Request
Since then, staff has only been able to address vacant property issues in a reactionary manner
when issues arise from property maintenance complaints. Unfortunately, by the time staff is made
aware, the issues are of an urgent nature and time is further expended trying to locate the proper bank
representative or company assigned to secure and provide maintenance. Therefore, staff is again
requesting the EDC reconsider the proposed proactive approach of having a registration of vacant
structures in Yorkville. Below are such recent examples of incidences of property damage that could
have been addressed more quickly or avoided which prompted staff to readdress our prior request to
implement a Vacant Property Registration Program.
2584 Madden Court (Autumn Creek)
On January 9, 2017, staff received a complaint that the vacant foreclosed two-story residential
structure had ice coming from the windows, exterior walls and foundation area due to a furnace
either malfunctioning or being turned off causing a water pipe to burst during the extremely cold
winter weather. Upon inspection, it was documented that approximately one million gallons of water
entered the house from a broken pipe, flooding the residence and then freezing. The structure was
posted as an unsafe and a violation was issued to Bank of America. A citation has been issued and an
upcoming administration adjudication hearing has been scheduled for February 13, 2017.
2775 Crooker Drive (Grande Reserve)
On June 4, 2015, staff was notified by the adjacent owner of a duplex that the neighboring unit
smelled of mold. Upon inspection, staff learned that the water pipes burst; flooding the property and
evidence of mold was present throughout several surfaces on the interior of the residence. The extent
Memorandum
To: Economic Development Committee
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: January 25, 2017
Subject: Vacant Property Registration Program
of the mold and condition of the unit led staff to believe the water damaged had occurred some time
ago. While the vacant unit was not a foreclosure, the owner of the duplex unit lived in another state
and took several days to get in contact with the homeowner. The property has since been secured, but
the interior damage may not have been repaired.
506 Colton Street
In March/April 2016, a complaint was received about the one-story residential property that had been
foreclosed upon in 2014. The former occupant left garbage strewn throughout the rear yard,
overgrown grass and an abandoned party bus in the driveway. When staff was made aware of the
property, the mortgagor had resold the residence and the paperwork had not been submitted for
recording in a timely manner. This made it more difficult for staff to determine the rightful owner
which took several weeks. Once we were able to obtain contact information for the subsequent
owner, the response in cleaning up the site was also slow. The property has since been sold.
525 Cheshire Court (Blackberry Creek North)
On May 18, 2016, staff became aware of the property via a neighbor complaint regarding overgrown
weeds. However, upon inspection, it was determined that the home was vacant and had been
vandalized. A faucet was left on in the basement leading the flooding of the lower level of the
structure. The moisture caused massive growth of mold throughout the home. There was also
evidence of white paint on the hardwood floors, on the porch and onto the driveway. It took a few
days for staff to locate and make contact with the current owner of record. The bank assigned
property maintenance company eventually made the necessary repairs.
102 Claremont Court (Windett Ridge)
In July 2011, a complaint from a neighbor prompted staff to inspect the two-story residence. The
exterior of property showed no apparent issues, however, upon closer inspection, we found the
basement flooded with approximately six (6) feet of water and massive mold growing throughout the
structure. The home was posted with warnings regarding the mold and sealed due to the unsafe
nature of the rotting floors in the structure. It took staff more than a year to determine the rightful
owner of the property due to late filings and changes in mortgagors. During that time, it was
determined the seal was broken and reports of children/teens entering the structure.
1533 Coral Drive (Autumn Creek)
On May 20, 2016, a neighbor complaint of a vacant home led to staff conducting an inspection
of the residential property. Upon arrival, it was noted the front door of the structure was fully
ajar and evidence of flooding and mold growth on nearly every wall surface was present. Staff
sealed the property and researched through county records the foreclosing bank. Upon contact
with the bank, a property maintenance company was sent out to secure the structure. It is not
clear if the interior has been remediated.
Potential Additional Tracking Tool
Since the initial proposal in 2015, staff has become aware of an online web-based service
which can assist with tracking vacant and foreclosed properties in Yorkville, including providing the
appropriate property maintenance company assigned to the property. Community Champions
http://cchampions.com/ assists local government agencies tasked with tracking and registering vacant
properties with access to their database of mortgage companies and contact information of property
maintenance companies associated with foreclosed properties at no cost.
Staff did participate in an online webinar of the program and did see some value in having
this resource in addition to implementing our own Vacant Property Registry. We would anticipate
using this service to verify the information on properties that are suspected of being vacant or
foreclosed but have not registered with the City through our program. Notification would be made to
the listed bank and property maintenance contact to complete the necessary filing application, make
payment and schedule an inspection.
Staff Recommendation
Although the most recent foreclosure report provided to the EDC saw newly filed
foreclosures for the year of 2016 at 66 for residential properties, the total number of homes in various
stages of foreclosure in Yorkville is actually 162 according to www.public-record.com which tracks
real estate transactions for all counties in Illinois. Therefore, it is staff’s position that not having an
active vacant property registration and the time expended on researching records to locate proper
owners of record has lead to unnecessary damage of residential housing stock. We further
believe the proposed Vacant Building Registry Program is a reasonable and responsible response to
those residential and commercial properties which have remained vacant for an extended period of
time due to foreclosure and abandonment.
Further, staff believes the benefits to having a vacant property registration include having
an online tracking mechanism of all properties in various stages of the foreclosure process from
the initial filing through closure without consuming any City work hours in doing so. The
research and data input is conducted by an outside source at no cost to the City, and most
importantly, the registry will allow us to monitor vacant properties proactively in an effort to
detect deficiencies prior to them becoming major structural or aesthetic problems.
In several cases, staff has consumed numerous man hours attempting to locate the actual
responsible party to address an issue, which delays addressing the existing condition. It is not
uncommon when researching the responsible party, valuable time is spent traveling to the
Kendall County Clerk of Courts office and physically inspecting the foreclosure file for an
address or contact information. This is time taken away from building permit/ property
maintenance inspections and other enforcement activities. Having the onus on the owner
providing contact information and an outside party collect the information can speed up the
process of addressing deficiencies by hours or even days, thereby increasing productivity.
Therefore, it is staff’s recommendation to adopt the proposed Vacant Building Registry
Program which is in line with over 80 communities in the State with regard to ordinance regulations
and fees.
Should the EDC consider favorably of this request, the City Attorney has prepared an
ordinance which is attached for your review. Staff will be available at the meeting to answer any
questions from the Committee regarding this agenda item.
Ordinance No. 2017-____
Page 1
Ordinance No. 2017-____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, ADDING LICENSING REQUIREMENTS AND REGULATION
OF VACANT BUILDINGS
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the City desires to establish a program for identification, registration and
regulation of buildings which are or become vacant and determine the responsibilities of owners
of those vacant buildings.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Chapter 7 of Title 4 be and is hereby added to the Yorkville City Code to
read as follows:
“CHAPTER 7
VACANT BUILDINGS
4-7-1: DECLARATION OF POLICY:
The purpose of this chapter is to protect the public health, safety, and welfare by enactment of
this chapter which:
A. Establishes a program for identification, registration, and regulation of buildings which are or
become "vacant" as defined herein; and
B. Determines the responsibilities of owners of vacant buildings; and
C. Provides for administration, enforcement, abatement of public nuisances, and the imposition
of penalties.
This chapter shall be liberally construed to effect its purposes.
4-7-2: OTHER ORDINANCES:
This chapter shall not be construed to prevent the enforcement of other applicable ordinances,
codes, legislation, and regulations which prescribe standards other than are provided herein.
When a provision of this chapter conflicts with any other provision of the code regulating the
same subject matter, the more stringent or restrictive provision shall apply.
Ordinance No. 2017-____
Page 2
4-7-3: DEFINITIONS:
Unless otherwise expressly stated or clearly indicated by the context, the following terms shall,
for the purpose of this chapter, have the meanings indicated in this section:
BOARDED BUILDING: A building that has had, in a manner intended to be temporary or
permanent, any or all of its openings covered by some material for the purpose of securing or
preventing access or damage to the building or its components, whether such material is opaque,
solid or transparent, and whether such material is affixed to the interior or exterior of the
building. For the purpose of this definition, such openings shall include any doors, windows or
other openings that exist for the purpose of providing light, ventilation, ingress and egress to the
building or other access to a part or portion of the building.
BUILDING: Any residential structure, or portion thereof, containing one or more dwelling units
used or intended to be used for human habitation, or any business or commercial structure
occupied or intended for supporting any occupancy.
DANGEROUS BUILDING:
A. Any building that is dangerous to the public health because of its construction or condition, or
which may cause or aid in the spread of disease or cause injury to the health of its occupants or
to neighboring structures; or
B. Any building which, because of faulty construction, age, lack of proper repair or any other
cause, is especially liable to fire and constitutes or creates a fire hazard; or
C. Any building, which, by reason of faulty construction, age or lack of repair is likely to
collapse or fall.
DANGEROUS STRUCTURE: Any structure which is in a condition that is dangerous to the
public health in any way.
DIRECTOR: The community development director, or his or her designee. All references to the
director in this chapter shall be deemed to include the community development director or his or
her designee.
DWELLING: A structure, or portion thereof, used for human habitation
DWELLING UNIT: One or more rooms containing individualized cooking, sleeping and
sanitary facilities which is designated, occupied or intended for use by one household.
EVIDENCE OF VACANCY: Any condition that on its own or combined with other conditions
present would lead a reasonable person to believe that the property is vacant. Such conditions
include, but are not limited to, the following:
A. Substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents.
D. The condition and value of fixtures or personal property in the building.
Ordinance No. 2017-____
Page 3
E. Lack of utility services (water, sewer, electric or natural gas).
F. The building is the subject of a foreclosure action.
G. The presence or recurrence of uncorrected code violations.
H. Overgrown and/or dead vegetation.
I. Accumulation of newspapers, circulars, fliers and/or mail.
J. Abandonment by owner.
OWNER: Any person, agent, operator, firm, corporation, limited liability company, partnership,
joint venture, land trust, inter vivos trust, or other entity having a legal or equitable interest in a
property; or recorded in the official records of the state, county, or City as holding title to the
property; or otherwise having control of the property, including, but not limited to, the guardian
of the estate of any such person if ordered to take possession of real property by a court, the
executor or administrator of the estate of any such person if authorized by statute or ordered to
take possession of real property by a court, or any person maintaining, operating or collecting
rent with respect to a property.
PERSON: Includes a corporation, a partnership, a limited liability company, a joint venture, or
other entity as well as an individual.
PREMISES: A lot, plot or parcel of land including any structures thereon.
PUBLIC NUISANCE: Shall include the following:
A. Any physical condition or uses of any premises that is regarded as a public nuisance at
common law, under the Illinois Compiled Statutes, or under this code, as amended; or
B. Any physical condition, use or occupancy of any premises or its appurtenances considered an
attractive nuisance to children, including, but not limited to, abandoned wells, shafts, basements,
excavations, swimming pools and unsafe fences or structures; or
C. Any building that has unsanitary sewage or plumbing facilities; or
D. Any building designated by the director as unsafe for human habitation or use; or
E. Any building that constitutes a fire hazard, or is unsafe or unsecure to a degree that endangers
life, limb or property; or
F. Any premises that is unsanitary, or which is littered with rubbish or garbage, or which has an
uncontrolled growth of weeds; or
G. Any building that is: in a state of dilapidation, deterioration or decay; improperly constructed;
unsecured; vacant and boarded; damaged by fire to the extent that it no longer provides shelter;
in danger of collapse or structural failure; or dangerous to anyone on or near the premises; or
H. Any premises that contains evidence of unlawful activity to a degree that such activity may
endanger, threaten or otherwise negatively impact the users and value of adjacent premises; or
I. Any premises found by a court of competent jurisdiction to be a criminal public nuisance
under this code; or
J. Any building deemed to be a "dangerous building" or any structure deemed to be a "dangerous
structure" under this section.
UNOCCUPIED BUILDING: Any business, industrial, retail, or commercial building, or any
single-family or multi-family building, or portion thereof, which is vacant and lacks the habitual
Ordinance No. 2017-____
Page 4
presence of human beings who have a legal right to be on the premises, including buildings
ordered vacated by the director pursuant to authority granted to the director by this code.
In determining whether a building is "unoccupied", the director may consider these factors,
among others:
A. A building at which substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents. The condition and value of fixtures or
personal property in the building are relevant to this determination.
D. The building lacks utility services, i.e., water, sewer, electric or natural gas.
E. The building is the subject of a foreclosure action.
F. The building is not actively for sale as part of a contractual agreement to sell the building, and
lacks "For Sale", "For Rent" or similar signage.
G. The presence or recurrence of uncorrected code violations.
VACANT BUILDING: A building or portion of a building which is:
A. Unoccupied and unsecured; or
B. Unoccupied and secured by boarding or other similar means for more than thirty (30) days; or
C. Unoccupied and a dangerous structure; or
D. Unoccupied as a result of having been declared unsafe for occupancy by the director pursuant
to applicable law; or
E. Unoccupied and having multiple violations of this code, as amended; or
F. Unoccupied and the building or its premises have been the site of unlawful activity within the
previous six (6) months; or
G. Condemned or declared unsafe for occupancy by the director and unlawfully occupied; or
H. Unoccupied for over forty (40) days and during which time the director has issued an order to
correct public nuisance conditions and the same have not been corrected in a code compliant
manner; or
I. Unoccupied and the subject of either pending mortgage foreclosure proceedings or mortgage
foreclosure proceedings that have been completed within the past two (2) years and the building
has not since been reoccupied; or
J. Unoccupied for over one year; or
K. Abandoned by persons who surrender their claim, right or interest in the property; or
L. Unoccupied residential property found by a court of competent jurisdiction to be "abandoned
residential property" as defined in sections 15-1200.5 and 15-1200.7 of the code of civil
procedure.
But not including an:
Unoccupied building: a) which is undergoing construction, renovation, or rehabilitation and
which is in compliance with all applicable ordinances, codes, legislation, and regulations, and for
which a building permit has issued, and for which construction, renovation or rehabilitation is
proceeding diligently to completion; or b) which is unoccupied as a result of the owner who is a
member of the military and is deployed for military service and is otherwise secure; or c) which
is secure but is the subject of a probate action, action to quiet title or other ownership dispute; or
d) which is occupied only on a seasonal basis and is otherwise secure and in substantial
compliance with all applicable codes, regulations and laws.
Ordinance No. 2017-____
Page 5
CITY: The United City of Yorkville, an Illinois municipal corporation of Kendall County,
Illinois.
4-7-4: VACANT BUILDING DETERMINATION:
A. The director may evaluate buildings in the City that he or she believes to be unoccupied by
means of any lawful inspection and based on evidence of vacancy factors and make a
determination as to whether the building is a "vacant building" within the meaning of section 4-
7-3 of this chapter. For the purposes of conducting this evaluation, the director is authorized to
enter upon any and all premises and within any and all unsecured structures. The director may
determine that a building which meets any of the criteria set forth in the definition of "vacant
building" in section 4-7-3 of this chapter is not to be regulated under this chapter for a stated
period, if upon consideration of reliable, substantiated and sufficient evidence, he or she
determines that the circumstances which give rise to the building being eligible for regulation
hereunder are clearly temporary in nature and are either in the process of being addressed or will
soon be addressed by the owner and that therefore regulation of the building under this chapter
would not serve the public health, welfare, and safety and makes written findings in support of
his or her decision. The determination shall be in writing and shall state the factual basis for the
determination. For buildings the director determines to be "vacant buildings", he or she shall,
within seven (7) days of making that determination, send notice of his/her written determination
with the factual findings to the name and address of the last taxpayer of record for such parcel
listed on the most recent Kendall County tax roll. Said notice of determination shall be sent by
certified mail, return receipt requested, and by regular first class United States mail, with proper
postage prepaid, or by personal substitute service and posted in a conspicuous location on the
building. Failure of delivery shall not excuse a person from complying with this chapter. The
director may personally serve or cause personal service of the notice of determination. Any
person making such service shall execute an affidavit attesting to the facts of service. The
director shall maintain a record of such mailing for each notice of determination sent.
B. Unless waived by the director for good cause, the notice shall specify a date and time upon
which the owner shall allow for a code compliance inspection of the interior of all "vacant
buildings" to determine the extent of any compliance with City property maintenance, building,
zoning, health, fire, water and sewer codes, and/or to determine whether there is any unsecured
access to the building (doors, windows and other points of entry); whether flammable liquids or
other hazardous materials are stored on the premises or in the vacant building; whether the
utilities, including water, sanitary sewer, gas and/or electricity are running or have been shut off;
whether the sump pump is working; whether there is any standing water in the basement or crawl
space; whether the furnace and/or hot water heater are operable if the gas has not been turned off
to the vacant building; whether the roof or other exterior surface or enclosures are leaking or
have been water damaged, whether there are any visible signs of mold; whether there are
animals, rodents, vermin or insects present on the premises or in the building; and whether all
outdoor pools and/or hot tubs are securely covered and/or drained. Said inspection shall also
determine the existence of any unlawful improvements to the property and any portions of the
building, including attic and basement areas, that appear to have been unlawfully occupied.
Ordinance No. 2017-____
Page 6
C. If the director requests a code compliance inspection of the interior of the building at the time
he or she issues the notice of determination, the director shall set a tentative date and time for the
code compliance inspection of the interior of the vacant building. After receipt of the notice of
determination that includes a tentative walk-through inspection date, if the owner does not appeal
the determination, the owner shall either confirm the tentative date for the inspection or shall
schedule a new date and time for same. If the owner fails to confirm the tentative date and time
for the inspection or refuses to schedule or permit the inspection within a reasonable time, the
City may obtain an administrative search warrant to accomplish the inspection, and will not
conduct an interior inspection of the premises without obtaining such warrant, except when there
is evidence of vacancy and access to the building is unsecured or there is an actual emergency or
if the City administrator or the chief of police determines that there is an actual threat to health or
safety based on reliable, substantiated and sufficient evidence.
D. The City shall charge the owner a fee of fifty dollars ($50.00) to offset the cost to the City of
said inspection. The owner shall pay the inspection fee to the City within thirty (30) days of the
initial inspection.
E. The notice of determination shall contain a statement of the obligations of the owner of a
building determined to be a vacant building, a copy of the registration form the owner is required
to file pursuant to section 4-7-6 of this chapter, and a notice of the owner's right to appeal the
director's determination.
4-7-5: APPEAL OF VACANT BUILDING DETERMINATION:
A. An owner of a building determined by the director to be a vacant building as provided for in
this chapter may appeal that determination to the City Administrator. Such appeal shall be in
writing and shall be filed with the City Administrator within fifteen (15) days of the date of
mailing of the notice of determination. The filing of an appeal stays the owner's obligation to
register his or her building as required by section 4-7-6 of this chapter. The appeal shall contain a
complete statement of the reasons the owner disputes the director's determination, shall set forth
specific facts in support thereof, and shall include all evidence the owner relies upon to support
the appeal. The City Administrator or her designee shall decide the appeal on the basis of facts
presented by the owner in his or her written appeal and the director's written determination.
B. The burden is upon the owner to present sufficient evidence to persuade the City
Administrator that it is more likely than not that the subject building is not a "vacant building"
within the meaning of this chapter.
C. The City Administrator, or her designee, shall send a written decision to the owner within ten
(10) days of her receipt of the appeal. The City Administrator may, but is not required to, seek
additional information from the owner. The City Administrator, or her designee, may, upon
written notice thereof to the owner, take ten (10) additional days, to decide the appeal if she
determines that such additional time is required for consideration of the appeal.
D. An owner who wishes to challenge applicability of this chapter to his/her building prior to the
director's determination having been made shall set forth specific facts to support inapplicability
Ordinance No. 2017-____
Page 7
in writing to the director. In the event the director determines that the subject building is a
"vacant building", the owner shall have the right to appeal the director's determination to the City
Administrator as provided for herein.
E. If the City Administrator, or her designee, fails to grant or deny an appeal within the time
periods set forth in this section, the appeal shall be deemed denied.
F. All references to the City Administrator in this chapter shall be deemed to include the City
administrator or his or her designee.
4-7-6: OBLIGATION TO REGISTER VACANT BUILDINGS AND FORECLOSED
UNOCCUPIED BUILDINGS:
Owners of "vacant buildings" and mortgage lenders who acquire title to unoccupied buildings
shall be required to register the same with the director as prescribed below:
A. Owner's Obligation To Register Vacant Buildings: The owner of a building that the director
has determined to be a "vacant building", or the owner of a building whose appeal from the
director's determination has been denied by the City Administrator, or the owner of a building
who knows, or from all the facts and circumstances should know, that his or her building is or
has become a "vacant building" within the meaning of this chapter, shall take the actions
provided for in this section within fifteen (15) days after either the date of director's notice of
determination, the denial of the owner's appeal, or the occurrence of facts that would cause a
reasonable person to believe that the building was a "vacant building".
1. Registration of Building: The owner of a "vacant building" shall be required to register the
building with the director on a form provided by the director and pay a two hundred dollar
($200.00) annual nonprorated vacant building registration fee. This annual registration fee shall
be in addition to the fifty dollar ($50.00) inspection fee set forth in subsection 4-7-4D of this
chapter.
a. The form shall include, as a minimum, the name, street address, and telephone number
of the owner; the case name and number of any litigation pending concerning or affecting
the building, including bankruptcy cases; and the name, street address, and telephone
number of all persons with any legal, equitable or beneficial interest in the building or the
premises. The form shall require the owner to identify and authorize a natural person
twenty one (21) years of age or older who maintains a permanent address in Kendall
County to accept service on behalf of the owner with respect to any notices the director
sends pursuant to this chapter or service of process in any proceeding commenced to
enforce any provision of this chapter, and file with the director on the registration form,
the name, address, telephone number, of said person. A street address is required; a post
office box is not an acceptable address.
b. The form shall require the owner to:
(1) Indicate his or her "acceptance of notice by posting" consenting to service of
notices sent or required to be sent, pursuant to this chapter, by posting on the
building if the owner fails to renew the registration if required, or maintain as
current with the director the information required regarding the person designated
and authorized to accept notice and service of process;
Ordinance No. 2017-____
Page 8
(2) Renew the vacant building registration each year on the anniversary date of
the first filing for the time the building remains vacant and pay the required two
hundred dollar ($200.00) annual fee; and
(3) File an amended registration within fifteen (15) days of any change in the
information contained in the annual registration. A new registration is required for
any change in ownership whatsoever.
d. Registration does not exonerate the owner from compliance with all applicable codes
and ordinances, including this chapter, nor does it preclude any of the actions that the
City is authorized to take pursuant to this chapter or elsewhere in this code.
2. Inspection Conducted: The City shall send the inspection report to the owner within thirty (30)
days. The owner shall allow for a code compliance inspection of the interior of the vacant
building and pay the fifty dollar ($50.00) fee to defray the cost of said inspection. The inspection
report shall include a reasonable date by which code compliance shall be required, and periodic
reinspections shall take place, as necessary, until code compliance is achieved.
3. Insurance Required: The owner shall obtain liability insurance and maintain such insurance for
as long as the building is vacant, and file evidence of such insurance with the director, as
follows: five hundred thousand dollars ($500,000.00) for a vacant residential building of one to
three (3) units; seven hundred fifty thousand dollars ($750,000.00) for a vacant residential
building of four (4) to eleven (11) units; one million dollars ($1,000,000.00) for a vacant
residential building of twelve (12) to forty eight (48) units; two million dollars ($2,000,000.00)
for a vacant residential building of more than forty eight (48) units; and two million dollars
($2,000,000.00) for a vacant manufacturing, industrial, storage, or nonresidential commercial
building.
4. Vacant Building Plan: Unless waived in writing by the director at the time of his or her
determination that the building is a "vacant building", the owner shall submit a vacant building
plan at the time a building is registered as required herein. The director may prescribe a form for
the plan. If the owner fails to submit the plan if so requested and as provided for by this chapter,
the director may determine the plan, which he may allow to be modified after conducting a code
compliance inspection and follow up inspections for code compliance. The plan shall contain the
following as a minimum:
a. A plan of action to repair any doors, windows, or other openings which are boarded up
or otherwise secured or covered by any means other than conventional methods used in
the design of the building or permitted for new construction or similar type. The proposed
repair shall result in openings being secured by conventional methods used in the design
of the building or by methods permitted for new construction of similar type with board
removed. Boarding shall be accomplished with materials and methods described by the
director and available from the director. The owner shall maintain the building in an
enclosed and secure state until the building is reoccupied or made available for
immediate occupancy. If the owner demonstrates that securing of the building will
provide adequate protection to the public, the director may waive the requirement of an
enclosure.
b. For buildings and/or premises which are determined by the director as being or
containing public nuisances, as defined in section 4-7-3 of this chapter, then the vacant
building/premises plan shall contain a plan of action to remedy such public nuisance(s).
c. A time schedule identifying a date of commencement of repair and date of completion
of repair for each improperly secured opening and nuisance identified by the director.
Ordinance No. 2017-____
Page 9
d. When the owner proposes to demolish the vacant building, then the owner shall submit
a plan and time schedule for such demolition. The owner shall ensure all necessary
permits and approvals are obtained prior to commencing demolition.
e. A plan of action to maintain the building and/or premises thereof in conformance with
this chapter.
f. A plan of action, with a time schedule, identifying the date the building will be
habitable and occupied or offered for occupancy or sale. The time schedule shall include
date(s) by which all necessary permits shall be procured, date(s) of commencement and
completion of all actions required to achieve habitability. No plan which fails to provide
for compliance with this chapter or, which will not, as determined by the director,
achieve such compliance, within thirty (30) days, in the case of a vacant boarded
building, and within one year, in the case of a vacant, unboarded, and code compliant
building will be approved, except that the director may approve an extension of the time
during which the building will be unoccupied beyond one year to a date certain but then
only based upon clear and documented evidence of good cause shown by the owner as
determined by the director.
g. All premises upon which unoccupied or vacant buildings are located shall at all times
be maintained in compliance with this code, as amended, including, but not limited to, the
following:
(1) Interior: All interior structures shall be maintained in a clean, safe, secure and
sanitary condition. Special attention shall be made to utilities and, if applicable,
sump pumps and other related devices shall be kept operational. Winterization of
structures shall be completed as necessary.
(2) Exterior: All exterior structures and property shall be maintained and kept free
of items that give the appearance that the property is abandoned, including, but
not limited to, overgrown and/or dead vegetation, accumulation of newspapers,
circulars, fliers and/or mail, past due utility notices and/or disconnected utilities,
or the accumulation of junk or debris.
h. For vacant commercial property exterior lighting shall be maintained according to
standards established by the director and available from the director.
i. For vacant commercial property, all ground floor windows facing street frontage,
including, but not limited to, all display windows in unoccupied or vacant commercial
buildings shall be kept in a well maintained and clean condition and shall be covered on
the interior side in a professionally finished manner with an opaque window covering
material manufactured for that purpose and approved by the director, or in the case of
display windows, such windows shall be kept in a well maintained and clean condition
and the display area shall be enclosed with a professionally finished backdrop, floor, side
walls and ceiling all of which shall be kept in a well maintained and clean condition and
shall be well lighted from ten o'clock (10:00) A.M. to ten o'clock (10:00) P.M. each day
unless waived by the director in the event electricity has been shut off to the commercial
building. Photographs, paintings and other works of art or other tasteful forms of
decoration may be professionally displayed in these properly enclosed clear glass display
windows. If opaque window covering material is used, a one foot by one foot (1' x 1')
clear glass opening through which the interior space is clearly visible shall be maintained
at standing eye level along one edge of one such window.
Ordinance No. 2017-____
Page 10
5. Security Guard Service: In the event the director makes a written determination that the vacant
commercial or industrial building constitutes a fire hazard, is otherwise dangerous to human life
or the public welfare, involves illegal or improper use, occupancy, or maintenance, under such
conditions that securing the building is insufficient to prevent the actual or threatened harm, the
director shall provide notice thereof to the owner and may require the owner to provide bonded,
licensed and insured security guard service at the building between the hours of four o'clock
(4:00) P.M. and eight o'clock (8:00) A.M. as part of its vacant building plan.
6. Additional Information Posted: Affix to any building which is boarded, a weatherproof eight
and one-half inch by eleven inch (8.5" x 11") sign which provides the following information: the
name, address, and telephone number of the owner, the name, address and telephone number of
the person authorized to accept notice and service of process and in addition, for buildings which
are the subject of a foreclosure action, the name, address, and telephone number of the plaintiff
and the plaintiff's attorney, if any, in the foreclosure action. The sign must be placed so that its
message is legible from the public way.
B. Mortgage Lender's Obligation to Register Unoccupied Buildings Acquired through Mortgage
Foreclosure: The obligation to register buildings shall extend to mortgage lenders that have
obtained title to unoccupied buildings through a mortgage foreclosure action.
1. Mortgage lenders shall register unoccupied buildings with the director within fifteen (15) days
of the date it knew or should have known that the building was unoccupied after the initiation of
mortgage foreclosure proceedings, or within fifteen (15) days of obtaining title to same.
2. Mortgage lenders obtaining title to properties containing an unoccupied building shall comply
with all of the requirements of this chapter with respect to ownership of vacant buildings.
3. An amended registration form shall be filed in accordance with subsection A of this section,
within fifteen (15) days of any change in the information provided in any registration form
provided hereunder, and a vacant building plan shall be filed in accordance with subsection A4
of this section within thirty (30) days of obtaining title to an unoccupied building, unless said
requirement has been waived or extended in writing by the director prior to the expiration for
said thirty (30) days.
4-7-7: APPROVAL OF PLAN:
A. Review of Vacant Building Plan: If required by this chapter, the director shall review the
proposed vacant building plan in accordance with the standards below. The director shall send
notice to the owner of the vacant building of his or her determination.
B. Standards for Vacant Building Plan Approval: In considering the appropriateness of a vacant
building plan, the director shall include the following in his or her consideration and shall make
written findings as to each:
1. The purposes of this chapter and intent of the City board to minimize the time a building is
boarded or otherwise vacant.
2. The effect of the building and the proposed plan on adjoining property.
3. The length of time the building has been vacant.
4. The presence of any public nuisances on the property.
5. The likelihood that the plan or portion(s) thereof will prevent or ameliorate the condition it is
designed to address.
Ordinance No. 2017-____
Page 11
4-7-8: AUTHORITY TO MODIFY PLAN; RIGHT TO APPEAL:
The director shall, upon notice to the vacant building owner, have the right to request an interior
inspection and/or to request a vacant building plan at any time after making his or her initial
written determination of a vacant building and to require the owner to modify the vacant building
plan by modifying the dates of performance, the proposed methods of action, or by imposing
additional requirements consistent with this chapter he or she deems necessary to protect the
public health, safety, or welfare. The owner may appeal the director's determination under this
section by filing an appeal in writing with the City Administrator within fifteen (15) days from
the date of mailing such a determination. Appeals under this section shall be reviewed in
accordance with the procedures set forth in section 4-7-5 of this chapter.
4-7-9: FAILURE TO COMPLY WITH PLAN:
Failure to have an approved vacant building plan within thirty (30) days of filing the registration
form or failure to comply with the approved plan shall constitute a violation of this chapter
subjecting the owner of the building to penalties as provided in this chapter and to any remedies
the City may avail itself of as provided for herein and elsewhere in this code, as amended,
including, but not limited to, an action to compel correction of property maintenance violations.
4-7-10: OTHER ENFORCEMENT:
The registration of a vacant building shall not preclude action by the City to demolish or to take
other action against the building pursuant to other provisions of this chapter, this code, or other
applicable legislation.
4-7-11: OCCUPANCY PERMIT:
An occupancy permit for vacant buildings issued by the building department and payment in full
of all fees imposed pursuant to this chapter shall be required prior to any occupancy of a vacant
building. Nothing contained in this chapter shall be construed to waive or modify the
requirements to procure a building permit for any work or improvements to any vacant building
or structure as provided in this code.
4-7-12: TIME RESTRICTIONS FOR BOARDED BUILDINGS:
Boarded buildings are declared to be a public nuisance. Boarding is only a temporary solution to
prevent unauthorized entry into a vacant building. A vacant building may not remain boarded
longer than sixty (60) days unless an extension of that time is part of a vacant building plan
approved by the director.
4-7-13: ENFORCEMENT AND PENALTIES:
A. Any person found to have violated any provision of this chapter shall be subject to a
minimum fine of one hundred dollars ($100.00) per day per violation to a maximum of seven
Ordinance No. 2017-____
Page 12
hundred fifty dollars ($750.00) per day per violation, in addition to any other legal or equitable
remedies available to the City. Such other remedies include, but are not limited to, injunctive
relief, application to a court of competent jurisdiction for a receiver, demolition, or
condemnation, contracting for the repair or purchase of the premises, or foreclosure of any lien
the City may have thereon.
B. A separate and distinct offense shall be committed each day on which such person or persons
shall violate the provisions of this chapter.
C. The City may enforce this chapter through filing a notice of violation in its administrative
adjudication hearing process pursuant to Chapter 14 of Title 1 of this Code or an action in the
circuit court of Kendall County, Illinois.
D. Nothing herein contained shall prohibit the City from immediately condemning as provided in
this code, a building or taking other immediate action upon a determination that the building is a
public nuisance or poses an imminent danger to the occupants of the building, or the public
health, safety and welfare.”
Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of _________________, 2017.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ JOEL FRIEDERS ________
CHRIS FUNKHOUSER ________ SEAVER TARULIS ________
DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _________________, 2017.
______________________________
MAYOR
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321.405.CODE
Background
As the Economic Development Committee may recall during the March 2015 meeting, staff
brought up the possibility of proposing additional revenue programs to supplement the B.U.I.L.D.
incentive should the City Council approve its extension until the end of the year. Since that time, we
have worked with the City Attorney to create a Vacant Property Registration Program which will
allow the City to keep track of properties in foreclosure, perform more in-depth inspections of vacant
properties (residential and commercial) before substantial issues occur and generate additional
revenue to cover staffing time to implement such an ordinance.
The proposed annual registration fee of $250 includes a $200 vacant building fee and a $50
inspection fee. These fees are per building, per year as long as the building(s) remain vacant.
Attached is a memorandum from the City Attorney’s office which explains the municipality’s
authority to enact such a program and a draft ordinance for consideration.
Proposal Request
Below is a brief summary of the more compelling components of the ordinance such as the
establishment of vacancy; obligation to register vacant buildings; and enforcement and penalties.
Establishing Vacancy
Per the attached draft ordinance, staff is seeking to implement a Vacant Property Registration
Program for the purpose of identifying, registering and regulating buildings that are deemed vacant.
The following standards or evidence of vacancy, per the proposed ordinance, must include a
combination of such conditions:
1. Substantially all lawful residential or business activity has ceased.
2. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
3. The building is substantially devoid of contents.
4. The condition and value of fixtures or personal property in the building.
5. The lack of utility services (water, sewer, electric or natural gas).
6. The building is the subject of a foreclosure action.
7. The presence or recurrence of uncorrected code violations.
8. Overgrown and/or dead vegetation.
9. Accumulation of newspapers, circulars, fliers and/or mail.
10. Abandonment by owner.
Memorandum
To: Economic Development Committee
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: May 19, 2015
Subject: Vacant Property Registration Program
Additionally, the proposed ordinance would give the City the authority to not only externally
inspect such vacant buildings, but enter upon any and all premises and within any and all unsecured
structures upon determining the status of vacancy.
Obligations to Register Vacant Buildings
With regards to the obligations of the owners of vacant buildings under this proposed
ordinance, they are required to register the property with the City as follows:
• Completion of a registration form with pertinent information regarding the property,
such as address, case name/number of any pending litigation, and contact for property
maintenance.
• Payment of a $250 annual fee, per building, which includes $200 for registration of
the vacant building and $50 for building inspection.
• Proof of Insurance for as long as the building remains vacant. A copy will be required
to be kept with the application which requires the following coverage:
o $500,000 for vacant residential building with one to three units
o $750,000 for vacant residential building with four to eleven units
o $1,000,000 for vacant residential building with twelve to forty-eight units
o $2,000,000 for vacant residential building with more than forty-eight units,
manufacturing buildings, industrial buildings, storage or nonresidential
commercial buildings.
• Submission of a Vacant Building Plan which shall contain some of the following
information:
o Plan of action to repair or remedy any building violations, public nuisances or
methods to secure the property.
o Time schedule to commence and complete such repairs or demolish structure.
o Plan of action to maintain the building and maintain conformance.
o A date or time schedule of when the building will be habitable and occupied
or offered for occupancy or sale.
o Requirement for exterior lighting to be maintained for all vacant commercial
buildings.
Enforcement and Penalties
Non-compliance by an owner of a vacant building with any of the obligations in the proposed
ordinance is considered a violation of the City Code which is subject to a minimum fine of $100 per
day per violation to a maximum fine of $750 per day per violation.
Potential Revenue
In 2013, the City began receiving notices from banks and mortgage lending institutions when
properties in foreclosure are legally transferred into their possession. Additionally, staff has
independently researched foreclosure trends within the City and provided periodic reports to the
Economic Development Committee as an informational item.
Between January 2013 and December 2014, the staff has tracked approximately 250 new
foreclosure fillings in Yorkville. The chart on the following page illustrates the foreclosures by
month for the years 2013 and 2014.
Had the proposed Vacant Building Registration ordinance been in effect during that time, the
bank or mortgage lending institution would have been required to register each building as a vacant
property and submit an annual registration and inspection fee of $250 per building, totaling $62,500
of potential missed revenue.
Staff Comments
Staff is seeking direction from the Economic Development Committee regarding the
proposed Vacant Building Registration Program. While this ordinance may not reduce the number of
vacant buildings and nuisance properties within the City, it will allow for better tracking,
administration, enforcement and ability to impose greater fines to those owners of delinquent and
vacant buildings. It may also prove to be an additional revenue stream to help defray the loss revenue
of B.U.I.L.D. program.
Should the EDC consider favorably of this request, the City Attorney has prepared an
ordinance extending the program until December 31, 2015 which is attached for your review. We ask
that this is presented at the next City Council meeting for a vote. Staff will be available at the
meeting to answer any questions from the Committee regarding this agenda item.
Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec.
2013 Total 15 12 11 21 6 9 16 8 12 18 11 8
2014 Total 13 9 9 8 8 8 11 3 12 7 11 4
0
5
10
15
20
25
Foreclosures
2013-2014 Foreclosures
Background
As the Economic Development Committee may recall during the June 2015 meeting, staff
proposed the creation of a Vacant Property Registration Program which will allow the City to keep
track of properties in foreclosure, perform more in-depth inspections of vacant properties (residential
and commercial) before substantial issues occur, and generate additional revenue to cover staffing
time to implement such an ordinance. The proposed annual registration fee of $250 would include a
$200 vacant building fee and a $50 inspection fee. These fees are per building, per year as long as the
building(s) remain vacant.
At the June meeting, the Economic Development Committee expressed some reservations
with regards to the scope of authority the proposed ordinance would allow City Building Officials to
inspect private properties as well as the fees imposed. Staff was asked to follow-up with a survey of
those communities which have enacted the same or similar Vacant Property Registration Programs.
Additional Research
Attached is a listing of approximately ninety (90) communities within Illinois that have
registration programs for vacant, derelict or foreclosed buildings including the effective date and
fees. The fees for these similar programs range from $0 to $1,500 (average fee $173.00) and have
ordinance effective dates as early as 1998. It is also important to note, that most communities with
Vacant Building Registration Ordinance also have a separate Rental Property Registration programs
which appears to work hand-in-hand with addressing high vacancies in apartment structures that
might not meet the standard of a vacant building but may have comparable property maintenance
code violation issues.
Additionally, staff has attached a few sample ordinances from various communities which
provides for the similar discretion with regards to determination of a vacant building and authority to
inspect vacant buildings as the ordinance being proposed. These communities include Evanston,
Illinois; Lemont, Illinois; Melrose Park, Illinois and Lisle, Illinois.
Finally, staff found two (2) compelling research items which supports the use of a vacant
building registry ordinance as a tool to address potential at-risk properties and neighborhoods from
further blight and deterioration as a result of extended vacancy. The first is a recent case study
prepared in 2013 by the Metropolitan Planning Council, an organization of business and civic leaders
committed to the promotion and implementation of planning and development policies in the
Chicago region, evaluates the success the Village of Mount Prospect has had in bringing vacant, non-
compliant properties up to code to reduce neighborhood blight and instability. The last report was
prepared by Business and Professional People for the Public Interest, CMAP and Metropolitan
Mayors Caucus in 2010. It is a “how-to” tool kit for municipalities challenged with vacant properties
Memorandum
To: Economic Development Committee
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: June 30, 2015
Subject: Vacant Property Registration Program
in their communities and specifically advocates the adoption of a Vacant Building Registry. Both
reports are attached for your review.
Staff Recommendation
Staff believes the proposed Vacant Building Registry Program is a reasonable and
responsible response to those residential and commercial properties which have remained vacant for
an extended period of time due to foreclosure and abandonment. Since 2010, there have been
approximately 1,257 foreclosure filings Yorkville according to www.public-record.com which tracks
real estate transactions for all counties in Illinois. This represents nearly 20% of the City’s current
housing stock, which means at one point or another, a healthy portion of Yorkville’s buildings were
vacant and/or unoccupied in the last five (5) years. Therefore, it is staff’s recommendation to adopt
the proposed Vacant Building Registry Program which is in line with over 80 communities in the
State with regard to ordinance regulations and fees.
Should the EDC consider favorably of this request, the City Attorney has prepared an
ordinance which is attached for your review. We ask that this is presented at the next City Council
meeting for a vote. Staff will be available at the meeting to answer any questions from the
Committee regarding this agenda item.
6/2/2015 Pr int Page
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Your search return ed 1 10 results
S earch Criteria
City: Allcities
S tate: Illinois
Zip Code:
Code C omplian ce Type: Property Registration
City State Fee Ordin ance Name Effective Date
Alsip Illinois $20 0.00 Alsip Vacant Property Registration
Ordin an ce
10/06 /20 08
Aurora Illinois $40 .0 0 Aurora Property Registration Ordinance
(Rental Properties in cluded)
10/14 /20 08
Bartlett Illinois $20 0.00 Bartlett Vacant Building Registration
Ordin an ce
03/01 /20 13
Beardstown Illinois $5 per u nit,
per year.
Beardstown Ren tal Housin g In spection
Ordin an ce
09/04 /20 11
Beardstown Illinois $5.00 for each
un it
Beardstown Residential Rental Property
Registration
09/04 /20 01
Beardstown Illinois $50 0.00 Beardstown Vacant Building Registration
Ordin an ce
05/22 /20 12
Belleville Illinois $25 .0 0 per
Rental Unit.
Belleville Rental Property Registration 09/16 /20 13
Bellwood Illinois $50 .0 0 Bellwood Vacan t Property Registration
Ordin an ce
07/19 /20 02
Berkeley Illinois $50 .0 0 Berkeley Foreclosure Notification
Ordin an ce
01/20 /20 09
Berwyn Illinois N/A Berwyn Vacant Building Registration
Ordin an ce
08/10 /20 10
Bloomington Illinois $10 0.00 Bloomington Derelict Building
Registration Ordinance
Bloomington Illinois $30 for rating
A or B; $13 0
fo
Bloomington IL Ren tal Property
Registration
Bloomington Illinois $30 Bloomington Rental Property
Registration
Blue Islan d Illinois $20 0.00 Blue Islan d Vacan t Property Registration
Ordin an ce
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Bolin gbrook Illinois $35 .0 0 Bolin gbrook Rental Registration
Ordin an ce
11/15 /20 11
Bolin gbrook Illinois N/A Bolin gbrook Vacan t Dwelling Ordin an ce 11/15 /20 11
Bourbon nais Illinois $25 ; an nually,
$35 in spection
Bou rbon nais Ren tal Property
Registration
07/06 /20 10
Broadview Illinois $25 0.00 Broadview Vacan t Property Registration
Ordin an ce
05/03 /20 10
Calum et
City
Illinois $50 .0 0 Calu met City Rental Registration
Ordin an ce
06/27 /20 09
Calum et
City
Illinois $20 0.00 Calu met City Vacant Bu ildin g
Registration Ordinance
07/14 /20 11
Campton
Hills
Illinois $50 .0 0 Campton Hills Vacant Property
Registration Ordinance
04/21 /20 11
Centralia Illinois $0.00 Cen tralia Vacant Bu ildin g Registration
Ordin an ce
06/25 /20 12
Cham paign Illinois $30 0.00 Champaign Nuisan ce Residen tial
Building Registration Ordinance
11/01 /20 12
Chicago Illinois $25 0.00 Chicago Registration of Foreclosed
Ren tal Properties
07/25 /20 12
Chicago Illinois $50 0.00 Chicago Vacan t Building Ordin ance 11/02 /20 11
Cicero Illinois $20 0.00 Cicero Vacant Property Registration
Ordin an ce
10/14 /20 08
Cook Cou nty Illinois $25 0.00 Cook Cou nty Vacant Property
Registration Ordinance
02/12 /20 12
Cortland Illinois $12 5.00 Cortland Vacant Bu ildin g Registration
Ordin an ce
06/28 /20 10
Countryside Illinois $.10 sq ft Cou ntryside Vacant Property
Registration Ordinance
08/13 /20 08
Dan ville Illinois $50 .0 0 Danville Vacant Property Registration
Ordin an ce
01/01 /20 09
Deerfield Illinois $0 Deerfield Notice of Foreclosure
Registration
Dolton Illinois $50 .0 0 Dolton Vacant Building Registration
Ordin an ce
11/02 /20 09
East Du ndee Illinois $50 .0 0 E ast Du ndee Vacant Property
Registration Ordinance
05/05 /20 08
East Sain t
Louis
Illinois $35 0.00 E ast Sain t Louis Vacan t an d Aban doned
Building Registration Ordinance
07/18 /20 11
Elgin , IL Illinois NA E lgin Il Ren tal Property Orin an ce 07/06 /20 07
Elgin Illinois $20 0.00 E lgin Vacant Residen tial Buildin gs
Registration Ordinance
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Elmwood
Park
Illinois $25 + $10 for
each addl unit
E lm wood Park Rental Property
Registration Ordinance
Elmwood
Park
Illinois In itial :$50 +
$10 0
inspection
E lm wood Park Vacan t Building
Registration Ordinance
08/30 /20 12
Evan ston Illinois $90 0.00 E vanston Vacant Property Registration
Ordin an ce
01/23 /20 04
Forest Park Illinois N/A Forest Park Vacant Building Registration
Ordin an ce
01/11 /20 10
Fran klin
Park
Illinois $15 0.00 Franklin Park Vacan t Building
Registration Ordinance
09/08 /20 09
Freeport Illinois $25 sin gle,
$35 2 4 Units
Freeport Ren tal Property Registration
Ordin an ce
12/02 /20 13
Galesbu rg Illinois $15 per unit Galesbu rg IL Rental Property
Registration Ordinance
Gilberts Illinois $20 0.00 Gilberts Vacant Building Registration
Ordin an ce
Glen dale
Heights
Illinois Sin gle Family
Homes,
Townhomes
Glendale Heigh ts Ren tal Property
Registration
10/21 /20 04
Glen dale
Heights
Illinois $10 0.00 Glendale Heigh ts Vacant Buildin g
Registration Ordinance
03/19 /20 09
Glen view Illinois $20 0.00 Glenview Vacant Property Registration
Ordin an ce
05/05 /20 09
Gran ite City Illinois $0.00 Gran ite City Vacant Property
Registration Ordinance
02/15 /20 11
Harvey Illinois $20 0.00+Harvey Vacant Building Registration
Ordin an ce
Harwood
Heights
Illinois $20 0.00 Harwood Heights Vacant Bu ildin g
Registration Ordinance
01/08 /20 09
Hersch er Illinois $10 0.00 Hersch er Abandon ed, Dangerou s,
Vacant, or Unoccu pied Building
Registration Ordinance
10/03 /20 11
Hinsdale Illinois $10 0.00 Hin sdale Vacant Bu ildin g Registration
Ordin an ce
10/07 /20 08
Homer Glen Illinois $0.00 Homer Glen Vacant Bu ildin g Registration
Ordin an ce
06/27 /20 06
Jacksonville Illinois $50 .0 0 Jacksonville Vacan t an d Neglected
Building Registration Ordinance
08/27 /20 07
Joliet Illinois $0.00 Joliet Vacant Bu ilding Registration
Ordin an ce
Kane
County
Illinois $50 .0 0 Kan e Coun ty Vacant Dwellin g
Registration Ordinance
07/01 /20 10
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Kankakee Illinois $30 0.00 Kan kakee Vacan t Property Registration
Ordin an ce
02/17 /20 09
Lake Forest Illinois $0.00 Lake Forest Distressed Bu ildin g
Registration Ordinance
Lemon t Illinois 0.00 Lem on t Vacan t Property Registraton
Ordin an ce
08/23 /20 10
Lyon s Illinois $20 0; $1 00
In sp Fee
Lyon s Vacant Bu ildin g and Property
Regulations Ordinance
10/21 /20 08
Maywood Illinois $25 0.00 Maywood Vacan t Building Registration
Ordin an ce
03/17 /20 09
Melrose Park Illinois $20 0.00 Melrose Park Vacan t Building
Registration Ordinance
01/12 /20 09
Midlothian Illinois $10 0.00 Midlothian Vacan t Property Registration
Ordin an ce
01/01 /20 12
Min ooka Illinois $0.00 Minooka Vacan t Building Registration
Ordin an ce
03/23 /20 12
Mokena Illinois $10 0.00 Mokena Vacan t Property Registration
Ordin an ce
01/11 /20 10
Morton
Grove
Illinois $20 0.00 Morton Grove Vacan t Building
Registration Ordinance
01/25 /20 10
Moun t
Prospect
Illinois N/A Mount Prospect Vacant Structu re
Registration Ordinance
01/17 /20 06
Mu ndelein Illinois $35 .0 0 per
address
Mun delein Rental Property Registration 12/14 /20 09
New Lenox Illinois $50 .0 0 New Lenox Vacan t Property Registration
Ordin an ce
02/04 /20 10
Niles Illinois $20 0.00 Niles Vacan t Building Maintenance
Ordin an ce
10/24 /20 06
Normal Illinois $10 0.00 Normal Vacan t Property Registration
Ordin an ce
North
Barrington
Illinois $20 0.00 North Barrin gton Vacant Property
Registration Ordinance
03/23 /20 11
North
Chicago
Illinois $30 0.00 North Chicago Vacan t Building
Registration Ordinance
04/04 /20 11
North
Riverside
Illinois $17 5.00 North Riverside Vacant Building
Registration Ordinance
Northbrook Illinois $20 0.00+Northbrook Aban doned Property
Registration Ordinance
08/28 /20 07
Oak Forest Illinois $20 0.00 Oak Forest Vacant Property Registration
Ordin an ce
07/23 /20 08
Oak Lawn Illinois $25 0.00 Oak Lawn Vacant Property Registration 02/12 /20 12
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Ordin an ce
Oak Park Illinois $20 0 Vacan t /
$0 Unoccupied
Oak Park Vacant Property Registration
Ordin an ce
11/17 /20 08
Park Forest Illinois $20 0.00 Park Forest Vacant Property Registration
Ordin an ce
06/22 /20 09
Peoria Illinois $50 .0 0 Peoria NonOwner Occupied Stru cture
Registration Ordinance
Peoria Illinois $50 .0 0 Peoria Vacant Lot Registration
Ordin an ce
01/18 /20 08
Peru Illinois $20 0.00 Peru Vacant Bu ilding Registration
Ordin an ce
07/13 /20 11
Rantoul Illinois $40 .0 0 Ran toul Vacan t Property Registration
Ordin an ce
05/08 /20 07
Red Bud Illinois $25 .0 0 Red Bud Vacan t Property Registration
Ordin an ce
11/04 /20 08
River Grove Illinois $20 0.00 River Grove Vacan t Building Registration
Ordin an ce
11/17 /20 11
Riverdale Illinois $50 .0 0 Riverdale Vacant Property Registration
Ordin an ce
Riverwoods Illinois N/A Riverwoods Vacant Building Registration
Ordin an ce
12/07 /20 10
Rockford Illinois N/A Rockford Rental Property Registration
Ordin an ce
02/13 /20 13
Sauk Village Illinois $25 0.00 Sau k Village Vacan t Building
Registration Ordinance
12/10 /20 13
Schaumburg Illinois $0 Schaumburg Vacant Property
Registration Ordinance
06/23 /20 09
Schiller Park Illinois $10 0.00 Schiller Park Vacant Property
Registration Ordinance
02/23 /20 10
South
Chicago
Heights
Illinois $20 0.00 Sou th Ch icago Heigh ts Vacan t Property
Registration Ordinance
04/19 /20 10
South Elgin Illinois $50 .0 0 Sou th Elgin Vacan t Property
Registration Ordinance
04/20 /19 98
Springfield Illinois $30 0.00 Springfield Property Registration
Ordin an ce
10/20 /20 11
Stream wood Illinois N/A Streamwood Vacan t Property
Registration Ordinance
Streator Illinois $20 0.00 Streator Vacan t Building Registration
Ordin an ce
University
Park
Illinois $10 0.00 Un iversity Park Vacan t Property
Registration Ordinance
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Urbana Illinois Sin gle F$5 0
for single
family,
Urbana Rental Property Registration 01/16 /20 07
Urbana Illinois $15 0.00 Urbana Vacan t Property Registration
Ordin an ce
Villa Park Illinois $20 0.00 Villa Park Vacant Residential Bu ilding
Registration Ordinance
02/23 /20 09
Golf Illinois $15 00;
$10 00
Com pliance
In sp d
Village of Golf Vacant Bu ildin g
Registration Ordinance
08/10 /20 10
Hillside Illinois $50 .0 0 Village of Hillside Vacant Bu ildin g
Registration Ordinance
05/18 /20 09
Lansing Illinois $20 0.00 Village of Lansing Vacant Buildin g
Registration Ordinance
Lisle Illinois $20 0.00 +Village of Lisle Vacant Bu ildin g
Registration Ordinance
06/21 /20 10
Virginia Illinois $50 0.00 Virginia Vacant Bu ildin g Registration
Ordin an ce
02/11 /20 08
Volo Illinois $20 0.00 Volo Vacan t Property Registration
Ordin an ce
02/22 /20 11
Warren ville Illinois $17 5.00 Warren ville Vacant Building Registration
Ordin an ce
01/18 /20 12
Wau kegan Illinois $25 0.00 Waukegan Vacan t Structu re
Registration Ordinance
04/19 /20 10
Willow
Springs
Illinois $15 0.00 Willow Springs Vacant Property
Registration Ordinance
01/26 /20 12
Zion Illinois $75 .0 0 Zion Vacant Buildin g BoardUp
Registration Ordinance
11/02 /20 10
Background
As the Economic Development Committee may recall during the June 2015 meeting, staff
proposed the creation of a Vacant Property Registration Program which will allow the City to keep
track of properties in foreclosure, perform more in-depth inspections of vacant properties (residential
and commercial) before substantial issues occur, and generate additional revenue to cover staffing
time to implement such an ordinance. The proposed annual registration fee of $250 would include a
$200 vacant building fee and a $50 inspection fee. These fees are per building, per year as long as the
building(s) remain vacant.
At the June meeting, the Economic Development Committee expressed some reservations
with regards to the scope of authority the proposed ordinance would allow City Building Officials to
inspect private properties as well as the fees imposed. Staff was asked to follow-up with a survey of
those communities which have enacted the same or similar Vacant Property Registration Programs.
Additional Research
Attached is a listing of approximately ninety (90) communities within Illinois that have
registration programs for vacant, derelict or foreclosed buildings including the effective date and
fees. The fees for these similar programs range from $0 to $1,500 (average fee $173.00) and have
ordinance effective dates as early as 1998. It is also important to note, that most communities with
Vacant Building Registration Ordinance also have a separate Rental Property Registration programs
which appears to work hand-in-hand with addressing high vacancies in apartment structures that
might not meet the standard of a vacant building but may have comparable property maintenance
code violation issues.
Additionally, staff has attached a few sample ordinances from various communities which
provides for the similar discretion with regards to determination of a vacant building and authority to
inspect vacant buildings as the ordinance being proposed. These communities include Evanston,
Illinois; Lemont, Illinois; Melrose Park, Illinois and Lisle, Illinois.
Finally, staff found two (2) compelling research items which supports the use of a vacant
building registry ordinance as a tool to address potential at-risk properties and neighborhoods from
further blight and deterioration as a result of extended vacancy. The first is a recent case study
prepared in 2013 by the Metropolitan Planning Council, an organization of business and civic leaders
committed to the promotion and implementation of planning and development policies in the
Chicago region, evaluates the success the Village of Mount Prospect has had in bringing vacant, non-
compliant properties up to code to reduce neighborhood blight and instability. The last report was
prepared by Business and Professional People for the Public Interest, CMAP and Metropolitan
Mayors Caucus in 2010. It is a “how-to” tool kit for municipalities challenged with vacant properties
Memorandum
To: Economic Development Committee
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: June 30, 2015
Subject: Vacant Property Registration Program
in their communities and specifically advocates the adoption of a Vacant Building Registry. Both
reports are attached for your review.
Staff Recommendation
Staff believes the proposed Vacant Building Registry Program is a reasonable and
responsible response to those residential and commercial properties which have remained vacant for
an extended period of time due to foreclosure and abandonment. Since 2010, there have been
approximately 1,257 foreclosure filings Yorkville according to www.public-record.com which tracks
real estate transactions for all counties in Illinois. This represents nearly 20% of the City’s current
housing stock, which means at one point or another, a healthy portion of Yorkville’s buildings were
vacant and/or unoccupied in the last five (5) years. Therefore, it is staff’s recommendation to adopt
the proposed Vacant Building Registry Program which is in line with over 80 communities in the
State with regard to ordinance regulations and fees.
Should the EDC consider favorably of this request, the City Attorney has prepared an
ordinance which is attached for your review. We ask that this is presented at the next City Council
meeting for a vote. Staff will be available at the meeting to answer any questions from the
Committee regarding this agenda item.
6/2/2015 Pr int Page
http://www.mcs360.com/codecompliance/AllCities~Illinois~pr opertyregistration.aspx 1/6
Your search return ed 1 10 results
S earch Criteria
City: Allcities
S tate: Illinois
Zip Code:
Code C omplian ce Type: Property Registration
City State Fee Ordin ance Name Effective Date
Alsip Illinois $20 0.00 Alsip Vacant Property Registration
Ordin an ce
10/06 /20 08
Aurora Illinois $40 .0 0 Aurora Property Registration Ordinance
(Rental Properties in cluded)
10/14 /20 08
Bartlett Illinois $20 0.00 Bartlett Vacant Building Registration
Ordin an ce
03/01 /20 13
Beardstown Illinois $5 per u nit,
per year.
Beardstown Ren tal Housin g In spection
Ordin an ce
09/04 /20 11
Beardstown Illinois $5.00 for each
un it
Beardstown Residential Rental Property
Registration
09/04 /20 01
Beardstown Illinois $50 0.00 Beardstown Vacant Building Registration
Ordin an ce
05/22 /20 12
Belleville Illinois $25 .0 0 per
Rental Unit.
Belleville Rental Property Registration 09/16 /20 13
Bellwood Illinois $50 .0 0 Bellwood Vacan t Property Registration
Ordin an ce
07/19 /20 02
Berkeley Illinois $50 .0 0 Berkeley Foreclosure Notification
Ordin an ce
01/20 /20 09
Berwyn Illinois N/A Berwyn Vacant Building Registration
Ordin an ce
08/10 /20 10
Bloomington Illinois $10 0.00 Bloomington Derelict Building
Registration Ordinance
Bloomington Illinois $30 for rating
A or B; $13 0
fo
Bloomington IL Ren tal Property
Registration
Bloomington Illinois $30 Bloomington Rental Property
Registration
Blue Islan d Illinois $20 0.00 Blue Islan d Vacan t Property Registration
Ordin an ce
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Bolin gbrook Illinois $35 .0 0 Bolin gbrook Rental Registration
Ordin an ce
11/15 /20 11
Bolin gbrook Illinois N/A Bolin gbrook Vacan t Dwelling Ordin an ce 11/15 /20 11
Bourbon nais Illinois $25 ; an nually,
$35 in spection
Bou rbon nais Ren tal Property
Registration
07/06 /20 10
Broadview Illinois $25 0.00 Broadview Vacan t Property Registration
Ordin an ce
05/03 /20 10
Calum et
City
Illinois $50 .0 0 Calu met City Rental Registration
Ordin an ce
06/27 /20 09
Calum et
City
Illinois $20 0.00 Calu met City Vacant Bu ildin g
Registration Ordinance
07/14 /20 11
Campton
Hills
Illinois $50 .0 0 Campton Hills Vacant Property
Registration Ordinance
04/21 /20 11
Centralia Illinois $0.00 Cen tralia Vacant Bu ildin g Registration
Ordin an ce
06/25 /20 12
Cham paign Illinois $30 0.00 Champaign Nuisan ce Residen tial
Building Registration Ordinance
11/01 /20 12
Chicago Illinois $25 0.00 Chicago Registration of Foreclosed
Ren tal Properties
07/25 /20 12
Chicago Illinois $50 0.00 Chicago Vacan t Building Ordin ance 11/02 /20 11
Cicero Illinois $20 0.00 Cicero Vacant Property Registration
Ordin an ce
10/14 /20 08
Cook Cou nty Illinois $25 0.00 Cook Cou nty Vacant Property
Registration Ordinance
02/12 /20 12
Cortland Illinois $12 5.00 Cortland Vacant Bu ildin g Registration
Ordin an ce
06/28 /20 10
Countryside Illinois $.10 sq ft Cou ntryside Vacant Property
Registration Ordinance
08/13 /20 08
Dan ville Illinois $50 .0 0 Danville Vacant Property Registration
Ordin an ce
01/01 /20 09
Deerfield Illinois $0 Deerfield Notice of Foreclosure
Registration
Dolton Illinois $50 .0 0 Dolton Vacant Building Registration
Ordin an ce
11/02 /20 09
East Du ndee Illinois $50 .0 0 E ast Du ndee Vacant Property
Registration Ordinance
05/05 /20 08
East Sain t
Louis
Illinois $35 0.00 E ast Sain t Louis Vacan t an d Aban doned
Building Registration Ordinance
07/18 /20 11
Elgin , IL Illinois NA E lgin Il Ren tal Property Orin an ce 07/06 /20 07
Elgin Illinois $20 0.00 E lgin Vacant Residen tial Buildin gs
Registration Ordinance
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Elmwood
Park
Illinois $25 + $10 for
each addl unit
E lm wood Park Rental Property
Registration Ordinance
Elmwood
Park
Illinois In itial :$50 +
$10 0
inspection
E lm wood Park Vacan t Building
Registration Ordinance
08/30 /20 12
Evan ston Illinois $90 0.00 E vanston Vacant Property Registration
Ordin an ce
01/23 /20 04
Forest Park Illinois N/A Forest Park Vacant Building Registration
Ordin an ce
01/11 /20 10
Fran klin
Park
Illinois $15 0.00 Franklin Park Vacan t Building
Registration Ordinance
09/08 /20 09
Freeport Illinois $25 sin gle,
$35 2 4 Units
Freeport Ren tal Property Registration
Ordin an ce
12/02 /20 13
Galesbu rg Illinois $15 per unit Galesbu rg IL Rental Property
Registration Ordinance
Gilberts Illinois $20 0.00 Gilberts Vacant Building Registration
Ordin an ce
Glen dale
Heights
Illinois Sin gle Family
Homes,
Townhomes
Glendale Heigh ts Ren tal Property
Registration
10/21 /20 04
Glen dale
Heights
Illinois $10 0.00 Glendale Heigh ts Vacant Buildin g
Registration Ordinance
03/19 /20 09
Glen view Illinois $20 0.00 Glenview Vacant Property Registration
Ordin an ce
05/05 /20 09
Gran ite City Illinois $0.00 Gran ite City Vacant Property
Registration Ordinance
02/15 /20 11
Harvey Illinois $20 0.00+Harvey Vacant Building Registration
Ordin an ce
Harwood
Heights
Illinois $20 0.00 Harwood Heights Vacant Bu ildin g
Registration Ordinance
01/08 /20 09
Hersch er Illinois $10 0.00 Hersch er Abandon ed, Dangerou s,
Vacant, or Unoccu pied Building
Registration Ordinance
10/03 /20 11
Hinsdale Illinois $10 0.00 Hin sdale Vacant Bu ildin g Registration
Ordin an ce
10/07 /20 08
Homer Glen Illinois $0.00 Homer Glen Vacant Bu ildin g Registration
Ordin an ce
06/27 /20 06
Jacksonville Illinois $50 .0 0 Jacksonville Vacan t an d Neglected
Building Registration Ordinance
08/27 /20 07
Joliet Illinois $0.00 Joliet Vacant Bu ilding Registration
Ordin an ce
Kane
County
Illinois $50 .0 0 Kan e Coun ty Vacant Dwellin g
Registration Ordinance
07/01 /20 10
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Kankakee Illinois $30 0.00 Kan kakee Vacan t Property Registration
Ordin an ce
02/17 /20 09
Lake Forest Illinois $0.00 Lake Forest Distressed Bu ildin g
Registration Ordinance
Lemon t Illinois 0.00 Lem on t Vacan t Property Registraton
Ordin an ce
08/23 /20 10
Lyon s Illinois $20 0; $1 00
In sp Fee
Lyon s Vacant Bu ildin g and Property
Regulations Ordinance
10/21 /20 08
Maywood Illinois $25 0.00 Maywood Vacan t Building Registration
Ordin an ce
03/17 /20 09
Melrose Park Illinois $20 0.00 Melrose Park Vacan t Building
Registration Ordinance
01/12 /20 09
Midlothian Illinois $10 0.00 Midlothian Vacan t Property Registration
Ordin an ce
01/01 /20 12
Min ooka Illinois $0.00 Minooka Vacan t Building Registration
Ordin an ce
03/23 /20 12
Mokena Illinois $10 0.00 Mokena Vacan t Property Registration
Ordin an ce
01/11 /20 10
Morton
Grove
Illinois $20 0.00 Morton Grove Vacan t Building
Registration Ordinance
01/25 /20 10
Moun t
Prospect
Illinois N/A Mount Prospect Vacant Structu re
Registration Ordinance
01/17 /20 06
Mu ndelein Illinois $35 .0 0 per
address
Mun delein Rental Property Registration 12/14 /20 09
New Lenox Illinois $50 .0 0 New Lenox Vacan t Property Registration
Ordin an ce
02/04 /20 10
Niles Illinois $20 0.00 Niles Vacan t Building Maintenance
Ordin an ce
10/24 /20 06
Normal Illinois $10 0.00 Normal Vacan t Property Registration
Ordin an ce
North
Barrington
Illinois $20 0.00 North Barrin gton Vacant Property
Registration Ordinance
03/23 /20 11
North
Chicago
Illinois $30 0.00 North Chicago Vacan t Building
Registration Ordinance
04/04 /20 11
North
Riverside
Illinois $17 5.00 North Riverside Vacant Building
Registration Ordinance
Northbrook Illinois $20 0.00+Northbrook Aban doned Property
Registration Ordinance
08/28 /20 07
Oak Forest Illinois $20 0.00 Oak Forest Vacant Property Registration
Ordin an ce
07/23 /20 08
Oak Lawn Illinois $25 0.00 Oak Lawn Vacant Property Registration 02/12 /20 12
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Ordin an ce
Oak Park Illinois $20 0 Vacan t /
$0 Unoccupied
Oak Park Vacant Property Registration
Ordin an ce
11/17 /20 08
Park Forest Illinois $20 0.00 Park Forest Vacant Property Registration
Ordin an ce
06/22 /20 09
Peoria Illinois $50 .0 0 Peoria NonOwner Occupied Stru cture
Registration Ordinance
Peoria Illinois $50 .0 0 Peoria Vacant Lot Registration
Ordin an ce
01/18 /20 08
Peru Illinois $20 0.00 Peru Vacant Bu ilding Registration
Ordin an ce
07/13 /20 11
Rantoul Illinois $40 .0 0 Ran toul Vacan t Property Registration
Ordin an ce
05/08 /20 07
Red Bud Illinois $25 .0 0 Red Bud Vacan t Property Registration
Ordin an ce
11/04 /20 08
River Grove Illinois $20 0.00 River Grove Vacan t Building Registration
Ordin an ce
11/17 /20 11
Riverdale Illinois $50 .0 0 Riverdale Vacant Property Registration
Ordin an ce
Riverwoods Illinois N/A Riverwoods Vacant Building Registration
Ordin an ce
12/07 /20 10
Rockford Illinois N/A Rockford Rental Property Registration
Ordin an ce
02/13 /20 13
Sauk Village Illinois $25 0.00 Sau k Village Vacan t Building
Registration Ordinance
12/10 /20 13
Schaumburg Illinois $0 Schaumburg Vacant Property
Registration Ordinance
06/23 /20 09
Schiller Park Illinois $10 0.00 Schiller Park Vacant Property
Registration Ordinance
02/23 /20 10
South
Chicago
Heights
Illinois $20 0.00 Sou th Ch icago Heigh ts Vacan t Property
Registration Ordinance
04/19 /20 10
South Elgin Illinois $50 .0 0 Sou th Elgin Vacan t Property
Registration Ordinance
04/20 /19 98
Springfield Illinois $30 0.00 Springfield Property Registration
Ordin an ce
10/20 /20 11
Stream wood Illinois N/A Streamwood Vacan t Property
Registration Ordinance
Streator Illinois $20 0.00 Streator Vacan t Building Registration
Ordin an ce
University
Park
Illinois $10 0.00 Un iversity Park Vacan t Property
Registration Ordinance
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Urbana Illinois Sin gle F$5 0
for single
family,
Urbana Rental Property Registration 01/16 /20 07
Urbana Illinois $15 0.00 Urbana Vacan t Property Registration
Ordin an ce
Villa Park Illinois $20 0.00 Villa Park Vacant Residential Bu ilding
Registration Ordinance
02/23 /20 09
Golf Illinois $15 00;
$10 00
Com pliance
In sp d
Village of Golf Vacant Bu ildin g
Registration Ordinance
08/10 /20 10
Hillside Illinois $50 .0 0 Village of Hillside Vacant Bu ildin g
Registration Ordinance
05/18 /20 09
Lansing Illinois $20 0.00 Village of Lansing Vacant Buildin g
Registration Ordinance
Lisle Illinois $20 0.00 +Village of Lisle Vacant Bu ildin g
Registration Ordinance
06/21 /20 10
Virginia Illinois $50 0.00 Virginia Vacant Bu ildin g Registration
Ordin an ce
02/11 /20 08
Volo Illinois $20 0.00 Volo Vacan t Property Registration
Ordin an ce
02/22 /20 11
Warren ville Illinois $17 5.00 Warren ville Vacant Building Registration
Ordin an ce
01/18 /20 12
Wau kegan Illinois $25 0.00 Waukegan Vacan t Structu re
Registration Ordinance
04/19 /20 10
Willow
Springs
Illinois $15 0.00 Willow Springs Vacant Property
Registration Ordinance
01/26 /20 12
Zion Illinois $75 .0 0 Zion Vacant Buildin g BoardUp
Registration Ordinance
11/02 /20 10
01/23/2004, 11/21/2003
110-O-03
AN ORDINANCE
Adding a New Chapter 20 to
Title 4 of the City Code, “Vacant Buildings”
WHEREAS, buildings that are indefinitely vacant or indefinitely vacant and in a state
of disrepair or boarded (collectively, “vacant buildings”) are public nuisances in that they
contribute to the decrease in value of surrounding properties, precipitate disinvestment by
neighboring owners, provide a location for criminal activity, undermine the aesthetic
character of the neighborhood and City, and have other undesirable effects; and
WHEREAS, vacant buildings, especially those which remain boarded for more than
six (6) months, are unsightly and diminish neighboring property values and neighbors’
sense of well-being, and are a public nuisance; and
WHEREAS, allowing certain buildings to remain indefinitely vacant even in the
absence of Code violations or boarding is detrimental to the public health, safety, and
welfare; unreasonably interferes with the reasonable and lawful use and enjoyment of other
premises within the neighborhood; may pose an extraordinary danger to police officers or
firefighters entering the premises in time of emergency; and detracts from the appearance
and good order of the neighborhood; all of which effects are especially associated with
such buildings which have been vacant for over two years; and
WHEREAS, registration of vacant properties and implementation of a maintenance
plan will discourage property owners from allowing their properties to remain indefinitely
110-O-03
- 2 -
vacant or indefinitely vacant and in a state of disrepair and will thereby provide a basis for
the return of vacant properties to the housing stock;
WHEREAS, the City of Evanston, as a home rule municipality, is empowered
pursuant to Article VII, Section 6a of the 1970 Illinois Constitution to enact legislation
pertaining to its “government and affairs”; and
WHEREAS, the definition, prohibition, and abatement of public nuisances pertain to
the government and affairs of the City of Evanston; and
WHEREAS, the City has statutory power to define, prohibit, and abate public
nuisances pursuant to 65 ILCS 5/11-60-2 of the Illinois Municipal Code; and
WHEREAS, the City Council, through its Planning and Development Committee
conducted a fact-finding meeting on January 12, 2004, regarding the risks posed by the
aforedescribed buildings and their effect on the neighborhood, at that meeting and at other
meetings heard citizens, elected officials, members of the City’s Police and Community
Development Departments and an appraiser describe their experience and concerns posed
thereby; and
WHEREAS, the City Council adopts the “broken window” concept among the
rationales for this Ordinance; and
WHEREAS, the “broken window” concept is that one broken window, left unrepaired,
leads to more broken windows as it gives the appearance that no one cares or protects the
property; that that building becomes increasingly more deteriorated, and that the
deterioration may have a ripple effect; and
110-O-03
- 3 -
WHEREAS, the abatement of nuisance caused by vacant buildings, repair and
rehabilitation of vacant properties and their subsequent occupancy is in the best interests of
the citizens of Evanston; and
WHEREAS, an ordinance providing for the declaration of certain boarded and/or
vacant buildings as a public nuisance and providing for their abatement is a means for the
City to use in maintaining sanitation and health standards, preventing crime, and avoiding
fire, health, and safety hazards and minimizing or eliminating the effect such buildings have
on the personal and economic well-being of the neighborhood,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the above recitations are found as fact and made a part hereof.
SECTION 2: That the Evanston City Code of 1979, as amended, be and it hereby
is, further amended, by adding a new Chapter 20 to Title 4, “Vacant Buildings”:
Section 4-20-1: Declaration of Policy.
The purpose of this Chapter is to protect the public health, safety, and welfare by
enactment of this ordinance which:
(A) Establishes a program for identification, registration, and regulation of buildings
which are or become vacant on and after the effective date of this Chapter.
(B) Determines the responsibilities of owners of vacant buildings.
(C) Provides for administration, enforcement, including abatement of public nuisances,
and imposition of penalties.
This Chapter shall be construed liberally to effect its purposes.
110-O-03
- 4 -
Section 4-20-2: Other Ordinances.
This Chapter shall not be construed to prevent the enforcement of other applicable
ordinances, codes, legislation, and regulations which prescribe standards other than are
provided herein, and in the event of conflict, the most restrictive shall apply.
Section 4-20-3: Definitions.
Unless otherwise expressly stated or clearly indicated by the context, the following terms
shall, for the purpose of this Chapter, have the meanings indicated in this Section.
(A) Building: Any structure occupied or intended for supporting or sheltering any
occupancy.
(B) Dangerous building: A building defined as a “dangerous, unsafe building” in
Section 4-15-1 of the City Code, as it may be amended. Such buildings are public
nuisances.
(C) Boarded Building: A building which has had, in a manner intended to be temporary
or permanent, any or all openings, which openings are windows or doors which were
present for the purpose of light, ventilation or egress, some material whether
opaque, solid or transparent, affixed to such openings, from the interior or exterior of
the building, for the purpose of securing or preventing access or damage to the
building or its components.
(D) Director: The Director of Community Development or his or her designee.
(E) Unoccupied building: A building or portion thereof which lacks the habitual presence
of human beings who have a legal right to be on the premises, including buildings
ordered vacated by the Director pursuant to authority granted to him by the Code.
In determining the whether a building is “unoccupied”, the Director may consider
these factors, among others:
1. A building at which substantially all lawful residential or business
activity has ceased.
2. The percentage of the overall square footage of occupied to
unoccupied space or the overall number of occupied and unoccupied
units shall be considered.
110-O-03
- 5 -
3. The building is substantially devoid of contents. The condition and
value of fixtures or personal property in the building are relevant to
this determination.
4. The building lacks utility services, i.e. water, sewer, electric or natural
gas.
5. The building is the subject of a foreclosure action.
6. The building is not actively for sale as part of a contractual agreement
to sell the building, the building lacks “for sale”, “for rent” or similar
signage.
7. The presence or recurrence of uncorrected Code violations.
(F) Owner: Any person, agent, operator, firm, or corporation having a legal or equitable
interest in the property; or recorded in the official records of the state, county, or
municipality as holding title to the property; or otherwise having control of the
property, including the guardian of the estate of any such person, and the executor
or administrator of the estate of such person if ordered to take possession of real
property by a court.
(G) Person: Includes a corporation, a partnership, or other entity as well as an
individual.
(H) Premises: A lot, plot or parcel of land including any structure thereon.
(I) Public Nuisance: Includes the following:
1. The physical condition, or uses of any building regarded as a public
nuisance at common law, under the Illinois Compiled Statutes, or
under the Evanston City Code; or
2. Any physical condition, use or occupancy or any building or its
appurtenances considered an attractive nuisance to children,
including, but not limited to, abandoned wells, shafts, basements,
excavations, and unsafe fences or structures; or
3. Any building which has unsanitary sewerage or plumbing facilities; or
110-O-03
- 6 -
4. Any building designated by the Director as unsafe for human
habitation or use; or
5. Any building which is manifestly capable of being a fire hazard, or
manifestly unsafe or insecure as to endanger life, limb or property; or
6. Any building which is unsanitary, or which is littered with rubbish or
garbage, or which has an uncontrolled growth of weeds; or
7. Any building that is dangerous, in a state of dilapidation, deterioration
or decay; faulty construction; open or vacant and the doors, windows,
or other openings are boarded up or secured, by any means other
than conventional methods used in the design of the building or
permitted for new construction of similar type; damaged by fire to the
extent as not to provide shelter, in danger of collapse or failure and
dangerous to anyone on or near the premises.
8. Any building defined as a “dangerous, unsafe building” by
Section 4-15-1 of the City Code, as it may be amended.
(J) Vacant building: A building or portion of a building which is:
1. Unoccupied and unsecured; or
2. Unoccupied and secured by boarding or other similar means; or
3. Unoccupied and a dangerous structure; or
4. Unoccupied and condemned by the Director pursuant to applicable
provisions of the City Code; or
5. Unoccupied and has multiple City Code violations; or
6. Unoccupied and the building or its premises has been the site of
unlawful activity within the previous six (6) months; or
7. Condemned by the Director and unlawfully occupied; or
8. Unoccupied for over one hundred eighty (180) days and during which
time the Director has issued an order to correct public nuisance
110-O-03
- 7 -
conditions and same have not been corrected in a code-compliant
manner; or
9. Unoccupied for over two (2) years.
But not including:
Unoccupied buildings which are undergoing construction, renovation, or
rehabilitation and which are in compliance with all applicable ordinances,
codes, legislation, and regulations, and for which construction, renovation or
rehabilitation is proceeding diligently to completion.
Section 4-20-4: “Vacant Building” Determination.
Within sixty (60) days after the effective date of this Chapter, the Director shall evaluate all
buildings in the City he believes to be unoccupied on the effective date of this Chapter and
make a determination for each as to whether the building is a “vacant building” within the
meaning of Section 4-20-3. The Director may determine that a building which meets any of
the criteria set forth in Section 4-20-3 (J) is not to be regulated under this Chapter for a
stated period, if upon consideration of reliable, substantiated and sufficient evidence, he or
she determines that regulation of the building under this Chapter would not serve the public
health, welfare, and safety and makes written findings in support of his decision. The
determination shall be in writing and shall state the factual basis for the determination. For
buildings the Director determines to be “vacant buildings”, he shall, within seven (7) days of
making that determination, send notice of his written determination with the factual findings
to the last taxpayer of record listed on the most recent Cook County tax roll. Said notice of
determination shall be sent first-class United States Mail, with proper postage prepaid.
Failure of delivery shall not excuse a person from complying with this Chapter. The
Director may personally serve or cause personal service of the notice of determination.
Any person making such service shall execute an affidavit attesting to the facts of service.
The Director shall maintain an affidavit of such mailing for each notice of determination
sent.
The notice shall specify a date and time on which the owner shall allow for a Code
Compliance inspection of the interior of the vacant building to determine the extent of
compliance with City property, building codes, health, fire, water and sewer codes. The
owner shall pay the $500 inspection fee to the City within thirty (30) days of the inspection.
An unpaid fee shall be a lien upon the premises.
The notice shall contain a statement of the obligations of the owner of a building
determined to be a vacant building, a copy of the registration form the owner is required to
110-O-03
- 8 -
file pursuant to Section 4-20-6, and a notice of the owner’s right to appeal the Director’s
determination.
Section 4-20-5: Appeal of Director’s Determination of “Vacant Building”.
A. An owner of a building determined by the Director to be a vacant building as
provided for in this Chapter may appeal that determination to the City Manager.
Such appeal shall be in writing and shall be filed with the City Manager within fifteen
(15) days of the date of mailing of the notice of determination. The filing of an
appeal stays the owner’s obligation to register his building as required by Section 4-
20-6. The appeal shall contain a complete statement of the reasons the owner
disputes the Director’s determination, shall set forth specific facts in support thereof,
and shall include all evidence the owner relies upon to support the appeal. The City
Manager shall decide the appeal on the basis of facts presented by the owner in his
or her written appeal and the Director’s written determination.
B. The burden is upon the owner to present sufficient evidence to persuade the City
Manager that had the evidence been known to the Director at the time the Director
made the determination, the Director would more likely than not have determined
that the subject building was not a “vacant building” within the meaning of this
Chapter.
C. The City Manager shall send written notice of his decision to the owner within ten
(10) days of his or her receipt of the appeal. The City Manager may, but is not
required to, seek additional information from the owner. The City Manager may,
upon written notice thereof to the owner, take no more than ten (10) additional days,
to decide the appeal if he or she determines that such additional time is required for
consideration of the appeal.
D. An owner who wishes to challenge applicability of this Chapter to his/her building
without the Director’s determination having been made, shall set forth specific facts
to support non-applicability in a writing to the Director. In the event the Director
determines that the subject building is a “vacant building”, the owner shall have the
right to appeal the Director’s determination to the City manager as provided for
herein.
Section 4-20-6: Obligation to Register Vacant Buildings.
The owner of a building who knows, or from all the facts and circumstances should know,
that his or her building is or has become a “vacant building” within the meaning of this
Chapter after the effective date of this Chapter or the owner of a building, which the
110-O-03
- 9 -
Director determines at any time to be a “vacant building”, or the owner of a building whose
appeal from the Director’s determination has been denied by the City Manager shall take
the actions provided for in this Section 4-20-6 within fifteen (15) days after either the date of
Director’s notice of determination or occurrence of the facts which would cause a
reasonable person to believe that the building was a “vacant building”, or denial of the
appeal, whichever is applicable. Registration does not exonerate the owner from
compliance with all applicable Codes and ordinances, including this Chapter, nor does it
preclude any of the actions the City is authorized to take pursuant to this Chapter or
elsewhere in the City Code.
(A) (1) (a) Register the building with the Director of Community Development, on a form
provided by the Director and pay the $200.00 annual non-prorated vacant building
registration fee. The form shall include, as a minimum, the name, street address,
and telephone number of the owner; the case name and number of any litigation
pending concerning or affecting the building, including bankruptcy cases; and the
name, street address, and telephone number of all persons with any legal interest in
the building or the premises. The form shall require the owner to identify a natural
person twenty-one (21) years of age or older who maintains a permanent address in
Cook County, Illinois to accept service on behalf of the owner with respect to any
notices the Director sends pursuant to this Chapter or service of process in any
proceeding commenced to enforce any provision of this Chapter, and file with the
Director on the registration form, the name, address, telephone number, of said
person. A street address is required. A post office box is not an acceptable
address.
(1) (b) The form shall state that the owner, by affixing his or her signature, is advised
that the City will not issue Real Estate Transfer Tax Stamps without City Inspectors
having first conducted an interior inspection for Code compliance.
(2) Renew the vacant building registration each year on the anniversary date of the
first filing for the time the building remains vacant and pay the required $200.00
annual fee; and
(3) File an amended registration within fifteen (15) days of any change in the
information contained in the annual registration. A new registration is required for
any change in ownership whatsoever.
(B) The form shall require the owner to indicate his or her “Acceptance of Notice by
Posting” consenting to service of notices sent or required to be sent, pursuant to this
Chapter, by posting on the building if the owner fails to renew the registration if
110-O-03
- 10 -
required, or maintain as current with the Director the information required regarding
the person designated to accept notice and service of process;
The owner shall allow for a Code Compliance inspection of the interior of the vacant
building and shall pay the $500 fee therefore within thirty (30) days of the inspection.
Such inspection will determine the extent of compliance with City property, building
codes, health, fire, water and sewer codes. The City shall send the inspection
report to the owner within thirty (30) days.
(C) Obtain liability insurance and maintain such insurance for as long as the building is
vacant, and file evidence of such insurance with the Director, as follows: $500,000
for a vacant residential building of one to three units; $750,000 for a vacant
residential building of four to eleven units; $1,000,000 for a vacant residential
building of twelve to forty-eight units; $2,000,000 for a vacant residential building of
more than forty-eight units; and $2,000,000 for a vacant manufacturing, industrial,
storage, or nonresidential commercial building; and
(D) Vacant Building Plan. At the time a building is registered as required herein, the
owner shall submit a vacant building plan. The Director may prescribe a form for the
plan. If the owner fails to submit the plan as provided for by this Chapter, the
Director may determine the plan. The plan shall contain the following as a minimum:
1. A plan of action to repair any doors, windows, or other openings which
are boarded up or otherwise secured by any means other than
conventional methods used in the design of the building or permitted
for new construction or similar type. The proposed repair shall result
in openings being secured by conventional methods used in the
design of the building or by methods permitted for new construction of
similar type with board removed. Boarding shall be accomplished with
materials and methods described by the Director and available from
the Director or on the City website, www.cityofevanston.org The
owner shall maintain the building in an enclosed and secure state until
the building is reoccupied or made available for immediate occupancy.
If the owner demonstrates that securing of the building will provide
adequate protection to the public, the Director of Community
Development may waive the requirement of an enclosure.
2. For buildings and premises thereof which are determined by the
Director as being or containing public nuisances, as defined in Section
4-20-3, then the vacant building plan shall contain a plan of action to
remedy such public nuisance(s).
110-O-03
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3. A time schedule identifying a date of commencement of repair and
date of completion of repair for each improperly secured opening and
nuisance identified by the Director.
4. When the owner proposes to demolish the vacant building, then the
owner shall submit a plan and time schedule for such demolition.
5. A plan of action to maintain the building and premises thereof in
conformance with this Chapter.
6. A plan of action, with a time schedule, identifying the date the building
will be habitable and occupied or offered for occupancy or sale. The
time schedule shall include date(s) of commencement and completion
of all actions required to achieve habitability. No plan which provides
for compliance with this Chapter or, which will not, as determined by
the Director, achieve such compliance, within six (6) months, in the
case of a vacant boarded building, and two (2) years, in the case of a
vacant, unboarded, and code compliant building will be approved.
7. All premises upon which unoccupied or vacant buildings, are located
and the exteriors shall at all times be maintained in compliance with
the City Code.
8. Exterior lighting according to standards established by the Director
and available from the Director or on the City
website: www.cityofevanston.org.
(E) On written notice of the Director, provide bonded, licensed, and insured security
guard service at the building between the hours of 3:00 p.m. and 8:00 a.m. Such
service to remain in place until the Director gives written notice that the service is no
longer required. Such service shall be required when the Director makes a written
determination that the vacant building constitutes a fire hazard, is otherwise
dangerous to human life or the public welfare, involves illegal or improper use,
occupancy, or maintenance, under such conditions that boarding and securing the
building are insufficient to prevent the actual or threatened harm.
(F) Affixed to any building which is boarded, no smaller than 2’ x 2’ and compliant with
the City’s Sign Regulations Ordinance, Title 4, Chapter 12 of the City Code, and
providing the following information: the name, address, and telephone number of
the owner, and in addition, for buildings which are the subject of a foreclosure
110-O-03
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action, the name, address, and telephone number of the plaintiff and the plaintiff’s
attorney, if any, in the foreclosure action. The sign must be placed so that its
message is legible from the public way.
Section 4-20-7: Approval of Plan.
(A) The Director shall review the proposed vacant building plan in accordance with the
standards below. The Director shall send notice to the owner of the vacant building
of his determination.
(B) Standards for Plan Approval. In considering the appropriateness of a vacant
building plan, the Director shall include the following in his or her consideration and
shall make written findings as to each:
1. The purposes of this Chapter and intent of the City Council to
minimize the time a building is boarded or otherwise vacant.
2. The effect of the building and the proposed plan on adjoining property.
3. The length of time the building has been vacant.
4. The presence of any public nuisances on the property.
5. The likelihood that the plan or portion(s) thereof will prevent or
ameliorate the condition it is designed to address.
Section 4-20-8: Authority to Modify Plan, Right of Appeal.
The Director shall, upon notice to the vacant building owner, have the right to modify the
vacant building plan by modifying the dates of performance, the proposed methods of
action, or by imposing additional requirements consistent with this Chapter he or she
deems necessary to protect the public health, safety, or welfare.
Section 4-20-9: Failure to Comply with Plan. Failure to have an approved plan within
thirty (30) days of filing the registration form or failure to comply with the approved plan
shall constitute a violation of this Chapter subjecting the owner of the building to penalties
as provided in this Chapter and to any remedies the City may avail itself of as provided for
herein and elsewhere in the City Code, including but limited to, an action to compel
correction of property maintenance violations.
110-O-03
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Section 4-20-10: Other Enforcement. The registration of a vacant building shall not
preclude action by the City to demolish or to take other action against the building pursuant
to other provisions of this Chapter, the City Code, or other applicable legislation.
Section 4-20-11: Real Estate Transfer Stamps. A premises upon which is situated a
vacant building for which inspection fees or registration fees imposed pursuant to this
Chapter have not been paid in full or is not eligible for City real estate transfer tax stamps.
Unpaid fees shall be a lien upon the property.
Section 4-20-12: Certification. A Certificate of Code Compliance for Vacant Buildings
issued by the Community Development Department and payment in full of all fees imposed
pursuant to this Chapter are required prior to any occupancy of a vacant building.
Section 4-20-13: Time Restrictions—Vacant Buildings.
It is the policy of the City of Evanston that boarding is a temporary solution to prevent
unauthorized entry into a vacant building and that boarded buildings are a public nuisance.
A vacant building may not remain boarded longer than six (6) months unless an extension
of that time is part of a plan approved by the Director.
A vacant building which is unboarded and Code-compliant and for which boarding is
determined by the Director on the basis of police reports, citizen complaints, and other
information of other type considered reliable by reasonable persons, to not require boarding
to prevent unauthorized entry may not remain vacant for more than two (2) years without
an approved plan for occupancy, sale, demolition, or other disposition of the building.
Section 4-20-14: Enforcement and Penalties.
(A) Any person found to have violated any provision of this Chapter shall be subject to a
minimum fine of $100 per day per violation to a maximum of $750 per day per
violation, in addition to any other legal or equitable remedies available to the City.
Such other remedies include, but are not limited to, injunctive relief, application to a
court of competent jurisdiction for a receiver, demolition, or condemnation,
contracting for the repair or purchase of the premises, or foreclosure of any lien the
City may have thereon.
(B) A separate and distinct offense shall be committed each day on which such person
or persons shall violate the provisions of this Chapter.
(C) The City may enforce this Chapter 20 in its Administrative Adjudication System or
through the Court System. Administrative Adjudication shall be conducted in
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accordance with the provisions of Title 11, Chapter 1 of the City Code, as it may be
amended.
(D) Nothing herein contained shall prohibit the City from immediately condemning as
provided for in the City Code a building or taking other immediate action upon a
determination that the building is a public nuisance or poses an imminent danger to
the occupants of the building, or the public, health, safety and welfare.
Section 4-20-15: Severability.
In the event any Section of this Chapter or any part of any Section of this Chapter is
declared to be unconstitutional, such decision shall in no way affect the operation of any
other Section or part thereof the remainder of this Chapter shall remain in full force and
effect.
SECTION 3: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
Introduced: _________________________, 2003
Adopted: _________________________, 2004
Approved: _______________________, 2004
_____________________________________
Mayor
ATTEST:
_______________________________
City Clerk
Approved as to form:
_________________________________
Corporation Counsel
VILLAGE OF LEMONY
ORDINANCEV
ORDINANCE ADDING CHAPTER 834 TO THE
LEMONY MUNICIPAL CODE ENTITLED
VACANT PROPERTY
ADOPTED BY THE
PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF LEMONY
This 23rd day of August 2010
Published in pamphlet form by
authority of the President and
Board of Trustees of the Village of
Lemont Counties of Cook Will and
DuPage Illinois this 23rd day
of August 2010
ORDINANCE
ORDINANCE ADDING CHAPTER 834 TO THE
LEMONY MUNICIPAL CODE VACANT PROPERTY
WHEREAS the Village of Lemont desires to amend Title 8 of the Lemont Municipal Code by
adding Chapter 834 entitled Vacant Property and
WHEREAS the text of Chapter 834 in its entirety is attached hereto as Exhibit A
NOW THEREFORE BE IT ORDAINED by the President and Board of Trustees of the
Village of Lemont Cook Will and DuPage Counties Illinois that the Lemont Municipal Code is hereby
amended by adding Chapter 834 Vacant Property
All Ordinances or parts of ordinances in conflict with this amendment are hereby repealed
This Ordinance shall become effective upon passage approval and publication in the manner
provided by law
PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF LEMONY COOK WILL AND DU PAGE COUNTIES ILLINOIS on this 23rd
day of August 2010
AYES NAYS PASSED ABSENT
Debby Blatzer t
Paul Chialdikas
Clifford Miklos
Rick Sniegowski
Ronald Stapleton V
Jeanette Virgilio
BRIAN K REAVES VilQge President
Att
r
CHARLENE SMOLLEN Village Clerk
Chapter 834
Vacant Properties
Sections
834010 Declaration of Policy
834020 Other Ordinances
834030 Definitions
834040 Vacant Building Determination
834050 Appeal of Commissioners Determination of Vacant Building
834060 Obligation to Register Vacant Buildings
834070 Approval of Plan
834080 Authority to Modify Plan Right of Appeal
834090 Failure to Comply with Plan
834100 Other Enforcement
834110 Certification
834120 Time Restrictions Vacant Buildings
834130 Violation Penalties
834140 Inspection Fees
834010 Declaration of policy
The purpose of this chapter is to protect the public health safety and welfare by
1 Establishing a program for identification registration and maintenance of
buildings which are or become vacant on and after the effective date of this chapter
2 Determining the responsibilities of the owners of record of vacant buildings
3 Providing for administration enforcement including the abatement of public
nuisances and imposition of penalties
This chapter shall be construed to effect its purpose
834020 Other ordinances
This chapter shall not be construed to prevent the enforcement of other applicable ordinances
codes legislation and regulations prescribing standards other than are provided herein and in
the event of conflict the most restrictive shall apply
834030 Definitions
Unless otherwise expressly stated or clearly indicated by context the following terms shall for
the purpose of this chapter have the meanings indicated in this section
Boarded building A building which has had in a manner intended to be temporary or
permanent any or all openings which openings are windows or doors which were present for the
purpose of light ventilation or egress some material whether opaque solid or transparent
affixed to such openings from the interior or exterior of the building for the purpose of securing
or preventing access or damage to the building or its components
Building Any structure used or intended for supporting or sheltering any use or occupancy
Commissioner The Building Commissioner for the Village of Lemont or his or her designee
Dangerous or unsafe building All buildings or structures that are found to pose a danger to the
life health property or safety of the public by not providing minimum safeguards to protect or
warn the public in the event of a fire or because such structure contains unsafe equipment or is
so damaged decayed dilapidated structurally unsafe or of such faulty or incomplete
construction or unstable that partial or complete collapse or systems failures are possible
Owner Any person agent operator firm or corporation having a legal or equitable interest in
the property or recorded in the official records of the state county or municipality as holding
title to the property or otherwise having control of the property including the guardian of the
estate of any such person and the executor or administrator of the estate of such person if
ordered to take possession of real property by a court
Person Includes a corporation a partnership or other entity as well as an individual
Premises A lot plot or parcel of land including any structure thereon
Unoccupied building A building or portion thereof which lacks the habitual presence of human
beings who have a legal right to be on the premises including buildings ordered vacated by the
Commissioner pursuant to authority granted by the Village Code This definition does not
include a building that is actively for sale lease or rent as evidenced by a contractual agreement
between the homeowner of record and a licensed real estate agent or brokerage and performance
of sufficient maintenance that the building or the property on which it sits does not become a
nuisance
Vacant buildings Any building that has not been legally occupied for a consecutive period of
six months unless one of the following is true
1 The building is the subject of an active building permit for repair or rehabilitation
and the owner is progressing diligently to complete the repair or rehabilitation
2 The building meets all codes is not is a state of disrepair or deterioration is ready
for occupancy and is actively being offered for sale lease or rent or is actively being
maintained and monitored by the owner
834040 Vacant building determination
a Within 60 days after the effective date of this chapter the Commissioner shall
evaluate all buildings in the Village believed to be unoccupied on the effective date of
2
this chapter and make a determination for each as to whether the building is a vacant
building within the meaning of this chapter The Commissioner may determine that a
building which meets any of the criteria set forth in this chapter is not to be regulated
under this chapter for a stated period if upon consideration of reliable substantiated and
sufficient evidence the Commissioner determines that regulation of the building under
this chapter would not serve the public health welfare and safety and makes written
findings in support of this decision The determination shall be in writing and shall state
the factual basis for the determination
b For buildings the Commissioner determines to be vacant buildings the
Commissioner shall within seven 7 days of making that determination send notice of
this written determination with the factual findings to the last recorded person firm or
corporation in possession of the property as listed on the most recent and applicable
county recorder of deeds Said notice of determination shall be sent firstclass United
States mail with proper postage prepaid Failure of delivery shall not excuse a person
from complying with this chapter The Commissioner may personally serve or cause
personal service of the notice of determination Any person making such service shall
execute an affidavit attesting to the facts of service The Commissioner shall maintain an
affidavit of such mailing for each notice of determination sent
Furthermore the Commissioner may cause to have said notice of determination
physically attached or posted to the subject property which shall fulfill the service
requirements of this chapter
c The notice shall specify a date and time on which the owner may voluntarily
allow for a code compliance inspection of the interior of the vacant building and
surrounding yards and property to determine the extent of compliance with Village
property building health fire and plumbing codes The notice shall contain a statement
of the obligations of the owner of a building determined to be vacant a copy of the
registration form the owner is required to file pursuant to section this Chapter and a
notice of the owners right to appeal the Commissioners determination
834050 Appeal of Commissioners determination of vacant building
a An owner of a building determined by the Commissioner to be a vacant building
as provided for in this chapter may appeal that determination to the Village manager
Such appeal shall be in writing and shall be filed with the Village manager within 15 days
of the date of mailing of the notice of determination The filing of an appeal stays the
owners obligation to register his building as required by this Chapter The appeal shall
contain a complete statement of the reasons the owner disputes the Commissioners
determination shall set forth specific facts in support thereof and shall include all
evidence the owner relies upon to support the appeal The Village manager shall decide
the appeal on the basis of facts presented by the owner in his or her written appeal and the
Commissioners written determination
b The burden is upon the owner to present sufficient evidence to persuade the
Village manager that had the evidence been known to the Commissioner at the time the
3
Commissioner made the determination the Commissioner would more likely than not
have determined that the subject building was not a vacant building within the meaning
of this chapter
c The Village manager shall send written notice of a decision to the owner prior to
any inspections or issuance of citations The Village manager may but is not required to
seek additional information from the owner or Commissioner
d An owner who wishes to challenge applicability of this chapter to hisher building
without the Commissioners determination having been made shall set forth specific facts
to support nonapplicability in a writing to the Commissioner In the event the
Commissioner determines that the subject building is a vacant building the owner shall
have the right to appeal the Commissioners determination to the Village manager as
provided for herein
834060 Obligation to register vacant buildings
The owner of a building who knows or should reasonably know that his or her building is a
vacant building within the meaning of this chapter after the effective date of this chapter or
the owner of a building which the Commissioner determines at any time to be a vacant
building or the owner of a building whose appeal from the Commissioners determination has
been denied by the Village manager shall take the actions provided for in this section within 15
days after either the date of Commissioners notice of determination or occurrence of the facts
that would cause a reasonable person to believe that the building was a vacant building or
denial of the appeal whichever is applicable Registration does not exonerate the owner from
compliance with all applicable codes and ordinances including this chapter nor does it preclude
any of the actions the Village is authorized to take pursuant to this chapter or elsewhere in the
Village Code
1 a Register the building with the building department on a form provided by the
Commissioner The form shall include as a minimum the name street address and
telephone number of the owner the case name and number of any litigation pending
concerning or affecting the building including foreclosures andor bankruptcy cases and
the name street address and telephone number of all persons with any legal interest in
the building or the premises The form shall require the owner to identify a natural
person 21 years of age or older who maintains a permanent address in the State of Illinois
to accept service on behalf of the owner with respect to any notices the Commissioner
sends pursuant to this chapter or service of process in any proceeding commenced to
enforce any provision of this chapter and file with the Commissioner on the registration
form the name address telephone number of said person A street address is required
A post office box is not an acceptable address and
b Renew the vacant building registration each year on the anniversary date of the
first filing for the time the building remains vacant and
c File an amended registration within 15 days of any change in the information
contained in the annual registration
4
2 The form shall require the owner to indicate his or her Acceptance of Notice by Posting
consenting to service of notices sent or required to be sent pursuant to this chapter by posting
on the building if the owner fails to renew the registration if required or maintain as current
with the Commissioner the information required regarding the person designated to accept notice
and service of process
The owner shall allow for a code compliance inspection of the interior of the vacant building and
shall be subject to Village costs and fees outlined in Section 834140 of the Village Code within
30 days of the inspection Such inspection will determine the extent of compliance with all
applicable Village property building residential electrical plumbing fire and similar codes
4 Vacant building plan At the time a building is registered as required herein the owner
shall submit a vacant building plan The Commissioner may prescribe a form for the plan If the
owner fails to submit the plan as provided for by this section the Commissioner may determine
the plan The plan shall contain the following as a minimum
a A plan of action to repair any doors windows or other openings which are
boarded up or otherwise secured by any means other than conventional methods used in
the design of the building or permitted for new construction or similar type The
proposed repair shall result in openings being secured by conventional methods used in
the design of the building or by methods permitted for new construction of similar type
with board removed The owner shall maintain the building in an enclosed and secure
state until the building is reoccupied or made available for immediate occupancy If the
owner demonstrates that securing of the building will provide adequate protection to the
public the Commissioner may waive the requirement of an enclosure
b For buildings and premises thereof that the Commissioner determines as being or
containing public nuisances as defined in this Chapter then the vacant building plan
shall contain a plan of action to remedy such public nuisances
c A time schedule identifying a date of commencement of repair and approximate
date of completion of repair for each improperly secured opening and nuisance identified
by the Commissioner
d When the owner proposes to demolish the vacant building then the owner shall
submit a plan and time schedule for such demolition
e A plan of action to maintain the building and premises thereof in conformance
with this chapter
f A plan of action with a time schedule identifying the approximate date the
building will be habitable and approximate date it will be occupied or offered for
occupancy or sale No plan which provides for compliance with this chapter or which
will not as determined by the Commissioner achieve such compliance within six
months in the case of a vacant boarded building and two years in the case of a vacant
unboarded and code compliant building will be approved
g All premises upon which unoccupied or vacant buildings are located and the
exteriors shall at all times be maintained in compliance with the Village Code
h Exterior lighting according to standards established by the Commissioner
834070 Approval of plan
a The Commissioner shall review the proposed vacant building plan in accordance
with the standards below The Commissioner shall send notice to the owner of the vacant
building of the Commissioners determination
b Standards for plan approval In considering the appropriateness of a vacant
building plan the Commissioner shall include the following in his or her consideration
and shall make written findings as to each
1 The purposes of this chapter and intent of the Village board to minimize the time a
building is boarded or otherwise vacant
2 The effect of the building and the proposed plan on adjoining property
3 The length of time the building has been vacant
4 The presence of any public nuisances on the property
5 The likelihood that the plan or portions thereof will prevent or ameliorate the condition
it is designed to address
834080 Authority to modify plan right of appeal
The Commissioner shall upon notice to the vacant building owner have the right to modify the
vacant building plan by modifying the dates of performance the proposed methods of action or
by imposing additional requirements consistent with this chapter that the Commissioner deems
necessary to protect the public health safety or welfare
834090 Failure to comply with plan
Failure to have an approved plan within 30 days of filing the registration form or failure to
comply with the approved plan shall constitute a violation of this chapter subjecting the owner of
the building to penalties as provided in this chapter and to any remedies the Village may avail
itself of as provided for herein and elsewhere in the Village Code including but limited to an
action to compel correction of property maintenance violations
834100 Other enforcement
The registration of a vacant building shall not preclude action by the Village to demolish or to
take other action against the building pursuant to other provisions of this chapter the Village
Code or other applicable legislation
834110 Certification
6
A certificate of code compliance for vacant buildings issued by the Building Department and
payment in full of all fines and fees imposed pursuant to this chapter are required prior to any
issuance of a certificate of occupancy
834120 Time restrictionsVacant buildings
It is the policy of the Village that boarding is a temporary solution to prevent unauthorized entry
into a vacant building and that boarded buildings are a public nuisance A vacant building may
not remain boarded longer than six months unless an extension of that time is part of a plan
approved by the Commissioner
A vacant building which is unboarded and codecompliant and for which boarding is determined
by the Commissioner on the basis of police reports citizen complaints and other information of
other type considered reliable by reasonable persons to not require boarding to prevent
unauthorized entry may not remain vacant for more than two years without an approved plan for
occupancy sale demolition or other disposition of the building
834130 Violation Penalties
a Any person firm or corporation found to have violated any provision of this
chapter shall be subject to a fine not less than one hundred dollars nor more than seven
hundred fifty dollars for each offense in addition to any other legal or equitable remedies
available to the Village Such other remedies include but are not limited to injunctive
relief application to a court of competent jurisdiction for a receiver demolition or
condemnation contracting for the repair or purchase of the premises or foreclosure of
any lien the Village may have thereon Any expenses incurred by the Village as
enumerated above shall be assessed against the building and may serve as a lien on the
property
b A separate and distinct offense shall be committed each day on which such person
or persons shall violate the provisions of this chapter
c The Village may enforce this chapter in a system of administrative adjudication or
through the Circuit Court of the applicable county
d Nothing herein contained shall prohibit the Village from immediately
condemning as provided for in the Village Code a building or taking other immediate
action upon a determination that the building is a public nuisance or poses an imminent
danger to the occupants of the building or the public health safety and welfare
e Unless a bona fide emergency as determined in the sole discretion of the
Commissioner neither the Village nor a contractor engaged on its behalf shall not enter
upon private property to perform maintenance or otherwise alter the property without first
obtaining the written permission of the propertys owner or an order from a court of
competent jurisdiction
834140 Inspection Fees
7
A Each vacant building shall include one inspection at no cost No unused
inspections or reinspections maybe accumulated banked transferred to another
unit or building bought sold or transferred at the time of sale
B The fee for each additional reinspection for correction of cited violations shall be
1 Seventy five dollars 7500 per dwelling unit with remaining uncorrected
violations
2 Seventy five dollars 7500 per residential common exterior or public area with
remaining uncorrected violations
3 Seventy five dollars 7500 per street address exterior or public area with
remaining uncorrected violations
4 Seventy five dollars 7500 per nonresidential building with remaining
uncorrected violations
C Additional inspection and reinspection fees maybe charged when the Village has
scheduled the inspection and provided notice and the responsible party does not
provide the required access as required in this chapter
8
ORDINANCE NO 2010 4329
AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF LISLE
TO ESTABLISH VACANT PROPERTY REGULATIONS
AND PRIORITY LIEN PROCEDURES
PASSED BY THE MAYOR AND BOARD OF TRUSTEES
JUNE 21 2010
PRINTED AND PUBLISHED IN PAMPHLET FORM
BY AUTHORITY OF THE
MAYOR AND BOARD OF TRUSTEES
VILLAGE OF LISLE
DUPAGE COUNTY ILLINOIS
I HEREBY CERTIFY THAT THIS DOCUMENT
WAS PROPERLY PUBLISHED ON
June 22nd 2010
1 Ati i 1111111 II I IfAisOf 11TimothyJSdeViIIeClerktialAcfCtORArlorlv
SEALff
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1111 1111111111 1
ORDINANCE NO 2010 4329
AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF LISLE
TO ESTABLISH VACANT PROPERTY REGULATIONS
AND PRIORITY LIEN PROCEDURES
WHEREAS buildings that are indefinitely vacant or indefinitely vacant and in a state of
disrepair or boarded are public nuisances in that they contribute to the decrease in value of
surrounding properties precipitate disinvestment by neighboring owners provide a location for
criminal activity undermine the aesthetic character of the neighborhood and Village and have
other undesirable effects and
WHEREAS vacant buildings especially those which remain boarded for more than six
6 months are unsightly and diminish neighboring property values and neighbors sense of
well being and are a public nuisance and
WHEREAS allowing certain buildings to remain indefinitely vacant even in the absence
of Code violations or boarding is detrimental to the public health safety and welfare
unreasonably interferes with the reasonable and lawful use and enjoyment of other premises
within the neighborhood may pose an extraordinary danger to police officers or firefighters
entering the premises in time of emergency and detracts from the appearance and good order
of the neighborhood all of which effects are especially associated with such buildings which
have been vacant for over two years and
WHEREAS registration of vacant properties and implementation of a maintenance plan
1
will discourage property owners from allowing their properties to remain indefinitely vacant or
indefinitely vacant and in a state of disrepair and will thereby provide a basis for the return of
vacant properties to the housing stock
WHEREAS the Village of Lisle has the authority to regulate the maintenance of
properties and buildings within the Village in order to protect the public health safety and
welfare of its citizens and
WHEREAS the definition prohibition and abatement of public nuisances pertain to the
government and affairs of the Village of Lisle and
WHEREAS the Village has statutory power to define prohibit and abate public
nuisances pursuant to 65 ILCS 5 11 60 2 of the Illinois Municipal Code and
WHEREAS the Village Board adopts the broken window concept among the rationales
for this Ordinance The broken window concept is that one broken window left unrepaired
leads to more broken windows as it gives the appearance that no one cares or protects the
property that that building becomes increasingly more deteriorated and that the deterioration
may have a ripple effect and
WHEREAS the abatement of nuisance caused by vacant buildings repair and
rehabilitation of vacant properties and their subsequent occupancy is in the best interests of the
citizens of Lisle and
WHEREAS an ordinance providing for the declaration of certain boarded and or vacant
buildings as a public nuisance and providing for their abatement is a means for the Village to
use in maintaining sanitation and health standards preventing crime and avoiding fire health
and safety hazards and minimizing or eliminating the effect such buildings have on the personal
and economic well being of the neighborhood and
WHEREAS various state statutes authorize the Village to provide for the removal of
certain nuisances from private properties within the Village including cutting and removal of
neglected weeds grass trees and bushes 65 ILCS 5 11 20 7 pest control activities 65 ILCS
2
5 11 20 8 removal of infected trees 65 ILCS 5 11 20 12 removal of garbage debris and
graffiti 65 ILCS 5 11 13 and removal securing and enclosing abandoned residential
properties 651LCS 5 11 20 15 1 and
WHEREAS the Village incurs costs in abating these nuisances by performing property
maintenance activities on these properties and
WHEREAS Section 11 20 15 of the Illinois Municipal Code 65 ILCS 5 11 20 15
authorizes municipalities to record traditional liens against a property for these nuisance
abatement and property maintenance costs and
WHEREAS the Illinois General Assembly recently adopted Public Act 96 856 effective
March 1 2010 authorizing municipalities to record priority liens against abandoned residential
properties for costs incurred in certain property maintenance activities that would be senior to all
other liens with the exception of tax liens and
WHEREAS the corporate authorities of the Village of Lisle deem it to be in the interest
of the public health safety and welfare of the residents of the Village to amend the Village of
Lisle Municipal Code to set forth specific registration requirements for vacant buildings as well
as a procedure for liens for property maintenance activities
NOW THEREFORE BE IT ORDAINED by the President and Board of Trustees
of the Village of Lisle as follows
SECTiON 1 Recitals The foregoing recitals shall be and are hereby incorporated
into and made a part of this Ordinance as if fully set forth in this Section 1
SECTION 2 Amendment Chapter 11 entitled Property Maintenance Code of Title
4 of the Village Code of the Village of Lisle is hereby amended to add a new Section 4 11 5
which shall read as follows
4 11 5 VACANT BUILDING AND PROPERTY REGULATIONS
A Declaration of Policy The purpose of this section 4 11 5 is to protect the public
health safety and welfare by enactment of this section which
3
1 Establishes a program for identification registration and regulation of
buildings Which are or become vacant on and after the effective date of
this section 4 11 5
2 Determines the responsibilities of owners of vacant buildings
3 Provides for administration enforcement including abatement of public
nuisances and imposition of penalties
This section 4 11 5 shall be construed liberally to affect its purposes
B Other Ordinances This section 4 11 5 shall not be construed to prevent the
enforcement of other applicable ordinances codes legislation and regulations which prescribe
standards other than are provided herein and in the event of conflict the most restrictive shall
apply
C Definitions Unless otherwise expressly stated or clearly indicated by the
context the following terms shall for the purpose of this section 4 11 5 have the meanings
indicated in this section
BOARDED BUILDING A building which has had in a manner intended to be temporary
or permanent any or all openings which openings are windows or doors which were present for
the purpose of light ventilation or egress some material whether opaque solid or transparent
affixed to such openings from the interior or exterior of the building for the purpose of securing
or preventing access or damage to the building or its components
BUILDING Any structure occupied or intended for supporting or sheltering any
occupancy
COMMUNITY DEVELOPMENT DIRECTOR The Community Development Director or
his or her designee
DANGEROUS BUILDING A building defined as a dangerous building in the Village
building code as it may be amended Such buildings are public nuisances
OWNER Any person agent operator firm or corporation having a legal or equitable
interest in the property or recorded in the official records of the state county or municipality as
holding title to the property or otherwise having control of the property including the guardian of
the estate of any such person and the executor or administrator of the estate of such person if
ordered to take possession of real property by a court
PERSON Includes a corporation a partnership or other entity as well as an individual
PREMISES A lot plot or parcel of land including any structure thereon
PUBLIC NUISANCE Includes the following
1 The physical condition or uses of any building regarded as a public nuisance at
common law under the Illinois Compiled Statutes or under this code or
2 Any physical condition use or occupancy or any building or its appurtenances
4
considered an attractive nuisance to children including but not limited to
abandoned wells shafts basements excavations and unsafe fences or
structures or
3 Any building which has unsanitary sewerage or plumbing facilities or
4 Any building designated by the Community Development Director as unsafe for
human habitation or use or
5 Any building which is manifestly capable of being a fire hazard or manifestly
unsafe or insecure as to endanger life limb or property or
6 Any building which is unsanitary or which is littered with rubbish or garbage or
which has an uncontrolled growth of weeds or
7 Any building that is dangerous in a state of dilapidation deterioration or decay
faulty construction open or vacant and the doors windows or other openings
are boarded up or secured by any means other than conventional methods used
in the design of the building or permitted for new construction of similar type
damaged by fire to the extent as not to provide shelter in danger of collapse or
failure and dangerous to anyone on or near the premises or
8 Any building defined as a dangerous building by section 4 11 5 of this code as
it may be amended
UNOCCUPIED BUILDING A building or portion thereof which lacks the habitual
presence of human beings who have a legal right to be on the premises including buildings
ordered vacated by the Community Development Director pursuant to authority granted to him
by this code
In determining whether a building is unoccupied the Community Development Director
may consider these factors among others
1 A building at which substantially all lawful residential or business activity has
ceased
2 The percentage of the overall square footage of occupied to unoccupied space or
the overall number of occupied and unoccupied units shall be considered
3 The building is substantially devoid of contents The condition and value of
fixtures or personal property in the building are relevant to this determination
4 The building lacks utility services Le water sewer electric or natural gas
5 The building is the subject of a foreclosure action
6 The building is not actively for sale as part of a contractual agreement to sell the
building the building lacks for sale for rent or similar signage
7 The presence or recurrence of uncorrected code violations
VACANT BUILDING A building or portion of a building which is
5
1 Unoccupied and unsecured or
2 Unoccupied and secured by boarding or other similar means or
3 Unoccupied and a dangerous structure or
4 Unoccupied and condemned by the Community Development Director pursuant
to applicable provisions of this code or
5 Unoccupied and has multiple code violations or
6 Unoccupied and the building or its premises has been the site of unlawful activity
within the previous six 6 months or
7 Condemned by the Community Development Director and unlawfully occupied
or
8 Unoccupied for over one hundred eighty 180 days and during which time the
Community Development Director has issued an order to correct public nuisance
conditions and same have not been corrected in a code compliant manner or
9 Unoccupied for over two 2 years
10 An abandoned residential property as defined in 65 ILCS 5 11 20 15 1 as a
residential dwelling unit that has been unoccupied by any lawful occupant or
occupants for at least 90 days and for which after such 90 day period the Village
has made good faith efforts to contact the legal owner or owners of the property
or if known the agent of the owner and no contact has been made
But not including
Unoccupied buildings which are undergoing construction renovation or rehabilitation
and which are in compliance with all applicable ordinances codes legislation and regulations
and for which construction renovation or rehabilitation is proceeding diligently to completion
D Determination Within sixty 60 days after the effective date of this section 4 11
5 the Community Development Director shall evaluate all buildings in the Village he believes to
be unoccupied on the effective date of this section 4 11 5 and make a determination for each as
to whether the building is a vacant building within the meaning of section 4 11 5 C of this
code The Community Development Director may determine that a building which meets any of
the criteria set forth in this section is not to be regulated under this section 4 11 5 for a stated
period if upon consideration of reliable substantiated and sufficient evidence he or she
determines that regulation of the building under this section 4 11 5 would not serve the public
health welfare and safety and makes written findings in support of his decision The
determination shall be in writing and shall state the factual basis for the determination For
buildings the Community Development Director determines to be vacant buildings notice of
the determination will be sent to the last taxpayer of record listed on the most recent DuPage
County tax roll The notice of determination shall be sent first class United States mail Failure of
delivery shall not excuse a person from complying with this section 4 11 5 The Community
Development Director may personally serve or cause personal service of the notice of
determination Any person making such service shall execute an affidavit attesting to the facts
6
of service The Community Development Director shall maintain a record of such mailing for
each notice of determination sent
The notice shall specify a date and time on which the owner shall allow for a code
compiiance inspection of the interior of the vacant building to determine the extent of
compliance with Village property building codes health fire water and sewer codes The
owner shall pay the five hundred dollar 500 00 inspection fee to the Village within thirty 30
days of the inspection An unpaid fee shall be a lien upon the premises
The notice shall contain a statement of the obligations of the owner of a building
determined to be a vacant building a copy of the registration form the owner is required to file
pursuant to section 4 11 5 F of this code and a notice of the owner s right to appeal the
Community Development Director s determination
E Appeal of Determination An owner of a building determined by the Community
Development Director to bea vacant building as provided for in this section 4 11 5 may appeal
that determination to the Community Development Director Such appeal shall be in writing and
shall be filed with the Community Development Director within fifteen 15 days of the date of
mailing of the notice of determination The filing of an appeal stays the owner s obligation to
register his building as required by section 4 11 5 F of this code The appeal shall contain a
complete statement of the reasons the owner disputes the Community Development Director s
determination shall set forth specific facts in support thereof and shall include all evidence the
owner relies upon to support the appeal The Community Development Director shall decide the
appeal on the basis of facts presented by the owner in his or her written appeal and the
Community Development Director s written determination
1 The burden is upon the owner to present sufficient evidence to persuade
the Community Development Director that had the evidence been known
to the Community Development Director at the time the Community
Development Director made the determination the Community
Development Director would more likely than not have determined that
the subject building was not a vacant building within the meaning of this
section 4 11 5
2 The Community Development Director shall send written notice of his
decision to the owner within ten 10 days of his or her receipt of the
appeal The Community Development Director may but is not required to
seek additional information from the owner The Community Development
Director may upon written notice thereof to the owner take no more than
ten 10 additional days to decide the appeal if he or she determines that
such additional time is required for consideration of the appeal
3 An owner who wishes to challenge applicability of this section 4 11 5 to
his her building without the Community Development Director s
determination having been made shall set forth specific facts to support
nonapplicability in a writing to the Community Development Director In
the event the Community Development Director determines that the
subject building is a vacant building the owner shall have the right to
appeal the Community Development Director s determination to the
Community Development Director as provided for herein
7
F Obligation To Register The owner of a building who knows or from all the facts
and circumstances should know that his or her building is or has become a vacant building
within the meaning of this section 4 11 5 after the effective date of this section 4 11 5 or the
owner of a building which the Community Development Director determines at any time to be a
vacant building or the owner of a building whose appeal from the Community Development
Director s determination has been denied by the Community Development Director shall take
the actions provided for in this section within fifteen 15 days after either the date of the
Community Development Director s notice of determination or occurrence of the facts which
would cause a reasonable person to believe that the building was a vacant building or denial
of the appeal whichever is applicable Registration does not exonerate the owner from
compliance with all applicable codes and ordinances including this section 4 2 6 nor does it
preclude any of the actions the Village is authorized to take pursuant to this section 4 11 5 or
elsewhere in this code
1 Registration Requirements
a Register the building with the Community Development Director
on a form provided by the Community Development Director and
pay the two hundred dollar 200 00 annual non prorated vacant
building registration fee The form shall include as a minimum the
name street address and telephone number of the owner the
case name and number of any litigation pending concerning or
affecting the building including bankruptcy cases and the name
street address and telephone number of all persons with any
legal interest in the building or the premises The form shall
require the owner to identify a natural person twenty one 21
years of age or older who maintains a permanent address in
DuPage County Illinois to accept service on behalf of the owner
with respect to any notices the Community Development Director
sends pursuant to this section 4 11 5 or service of process in any
proceeding commenced to enforce any provision of this section 4
11 5 and file with the Community Development Director on the
registration form the name address telephone number of said
person A street address is required A post office box is not an
acceptable address
b Renew the vacant building registration each year on the
anniversary date of the first filing for the time the building remains
vacant and pay the required two hundred dollar 200 00 annual
fee and
c File an amended registration within fifteen 15 days of any
change in the information contained in the annual registration A
new registration is required for any change in ownership
whatsoever
2 Notice Inspection The form shall require the owner to indicate his or her
acceptance of notice by posting consenting to service of notices sent or
required to be sent pursuant to this section 4 11 5 by jlosting on the
building if the owner fails to renew the registration if required or maintain
as current with the Community Development Director the information
8
required regarding the person designated to accept notice and service of
process
The owner shall allow for a code compliance inspection of the interior of
the vacant building and shall pay the five hundred dollar 500 00 fee
therefore within thirty 30 days of the inspection Such inspection will
determine the extent of compliance with Village property building codes
health fire water and sewer codes The Village shall send the inspection
report to the owner within thirty 30 days
3 Insurance Obtain liability insurance and maintain such insurance for as
long as the building is vacant and file evidence of such insurance with
the Community Development Director as follows five hundred thousand
dollars 500 000 00 for a vacant residential building of one to three 3
units seven hundred fifty thousand dollars 750 000 00 for a vacant
residential building of four 4 to eleven 11 units one million dollars
1 000 000 00 for a vacant residential building of twelve 12 to forty
eight 48 units two million dollars 2 000 000 00 for a vacant
residential building of more than forty eight 48 units and two million
dollars 2 000 000 00 for a vacant manufacturing industrial storage or
nonresidential commerciai building
4 Vacant Building Plan At the time a building is registered as required
herein the owner shall submit a vacant building plan The Community
Deveiopment Director may prescribe a form for the pian If the owner fails
to submit the plan as provided for by this section 4 11 5 the Community
Development Director may determine the plan The plan shall contain the
following as a minimum
a A plan of action to repair any doors windows or other openings
which are boarded up or otherwise secured by any means other
than conventional methods used in the design of the building or
permitted for new construction or similar type The proposed
repair shall result in openings being secured by conventional
methods used in the design of the building or by methods
permitted for new construction of similar type with board removed
Boarding shall be accomplished with materials and methods
described by the Community Development Director and available
from the Community Development Director The owner shall
maintain the building in an enclosed and secure state until the
building is reoccupied or made available for immediate
occupancy If the owner demonstrates that securing of the building
will provide adequate protection to the public the Community
Development Director may waive the requirement of an enclosure
b For buildings and premises thereof which are determined by the
Community Development Director as being or containing public
nuisances as defined in section 4 11 5 C of this code then the
vacant building plan shall contain a plan of action to remedy such
public nuisance s
9
c A time schedule identifying a date of commencement of repair and
date of completion of repair for each improperly secured opening
and nuisance identified by the Community Development Director
d When the owner proposes to demolish the vacant building then
the owner shall submit a plan and time schedule for such
demolition
e A plan of action to maintain the building and premises thereof in
conformance with this section 4 11 5
I A plan of action with a time schedule identifying the date the
building will be habitable and occupied or offered for occupancy or
sale The time schedule shall include date s of commencement
and completion of all actions required to achieve habitability No
plan which provides for compliance with this section 4 11 5 or
which will not as determined by the Community Development
Director achieve such compliance within six 6 months in the
case of a vacant boarded building and two 2 years in the case
of a vacant unboarded and code compliant building will be
approved
g All premises upon which unoccupied or vacant buildings are
located and the exteriors shall at all times be maintained in
compliance with this code
h Exterior lighting according to standards established by the
Community Development Director and available from the
Community Development Director
5 Security Guard Service On written notice of the Community Development
Director provide bonded licensed and insured security guard service at
the building between the hours of three o clock 3 00 P M and eight
o clock 8 00 A M Such service to remain in place until the Community
Development Director gives written notice that the service is no longer
required Such service shall be required when the Community
Development Director makes a written determination that the vacant
building constitutes a fire hazard is otherwise dangerous to human life or
the public welfare involves illegal or improper use occupancy or
maintenance under such conditions that boarding and securing the
building are insufficient to prevent the actual or threatened harm
6 Signage Affixed to any building which is boarded no smaller than two
feet by two feet 2 x 2 and compliant with the Village s sign regulations
and providing the following information The name address and
telephone number of the owner and in addition for buildings which are
the subject of a foreclosure action the name address and telephone
number of the plaintiff and the plaintiffs attorney if any in the foreclosure
action The sign must be placed so that its message is legible from the
public way
lO
7 Approval of Plan
a Review Building Plan The Community Development Director shall
review the proposed vacant building plan in accordance with the
standards below The Community Development Director shall send
notice to the owner of the vacant building of his determination
b Standards For Plan Approval In considering the appropriateness
of a vacant building plan the Community Development Director
shall include the following in his or her consideration and shall
make written findings as to each
I The purposes of this section 4 11 5 and intent of the Village
Board to minimize the time a building is boarded or otherwise
vacant
2 The effect of the building and the proposed plan on adjoining
property
3 The length of time the building has been vacant
4 The presence of any public nuisances on the property
5 The likelihood that the plan or portiones thereof will prevent or
ameliorate the condition it is designed to address
8 Authority To Modify Plan Right Of Appeal The Community Development
Director shall upon notice to the vacant building owner have the right to
modify the vacant building plan by modifying the dates of performance
the proposed methods of action or by imposing additional requirements
consistent with this section 4 11 5 he or she deems necessary to protect
the public heaith safety or welfare
9 Failure To Comply With Plan Failure to have an approved plan within
thirty 30 days of filing the registration form or failure to comply with the
approved plan shall constitute a violation of this section 4 11 5 subjecting
the owner of the building to penalties as provided in this section 4 11 5
and to any remedies the Village may avail itself of as provided for herein
and elsewhere in this code including but limited to an action to compel
correction of property maintenance violations
G Other Enforcement The registration of a vacant building shall not preclude
action by the Village to demolish or to take other action against the building pursuant to other
provisions of this section 4 11 5 this code or other applicable legislation including the activities
authorized by subsection H
H Property Maintenance
1 Nuisance Abatement The Village is authorized to perform or provide for
property maintenance activities to abate a nuisance caused by a vacant
building including the following
11
a Cutting and removal of neglected weeds grass trees and bushes
as authorized by section 8 4 7 of the Village Code and 65 ILCS
5 11 20 7
b Pest control activities as authorized by 651LCS 5 11 20 8
c Removal of infected trees as authorized by section 5 26 4 of the
Village Code and 65 ILCS 5 11 20 12
d Removal of garbage debris and graffiti as authorized by section
8 2 2 of the Village Code and 651LCS 5 11 20 13 and
e Removal securing and enclosing abandoned residential
properties as authorized by subsection 4 11 5 J and 65 ILCS
5 11 31 1 01
2 Charges for Nuisance Abatement The Village shall have the authority to
collect from the property owner the costs incurred in performing the
property maintenance activities to abate the nuisances described in this
subsection 4 11 5 H The Village shall send a bill for the cost to the
property owner his agent iegal representative or occupant in legal
possession or control of the premises
3 Traditional Lien Procedure If a bill sent pursuant to paragraph 2 is not
paid in full within 30 days of the date of the bill the Village shall have the
authority to file and record a lien against the property pursuant to Section
11 20 15 of the Illinois Municipal Code 65 ILCS 5 11 20 15 If for any
one property the Village engaged in any nuisance abatement activity
described in paragraph 1 on more than one occasion during the course of
one year then the Village may combine any or all of the costs of those
activities into a single notice of lien The lien must be filed in accordance
with the lien procedure estabfished by the specific Code provision of
which the property is alleged to be in violation or if no such procedure
exists then the following procedure shall apply
a Notice of Lien The Village or the person performing the service by
authority of the Village in its his or her own name may file a
notice of lien in the office of the recorder of deeds in the county in
which the real estate is located The notice of lien shall be filed
within one year after the cost and expense is incurred If for any
one property the Village engaged in any nuisance abatement
activity described in Paragraph 2 on more than one occasion
during the course of one year then the Village may combine any
or all of the costs of those activities into a single notice of lien
The notice of lien shall consist of a sworn statement setting forth
I A description of the real estate that sufficiently describes
the parcel
12
2 The amount of the cost and expense incurred or payable
for the activities and
3 The date or dates when such cost and expense was
incurred by the Village or someone working on behalf of
the Village
After recording the notice of lien shall be sent by certified mail to
the property owner his agent or legal representative or occupant
in legal possession or control of the premises and If different to
the person who received the tax bill for the preceding year
b Release of Lien Upon payment of the cost after the notice of lien
has been filed as provided herein the lien shall be released by the
Village or person in whose name the lien has been filed and the
release shall be recorded of record in the same manner as
recording the notice of lien
c Foreclosure of Lien Subsequent to the filing of the above
described lien the Village may cause to be filed a complaint for
foreclosure of such lien or upon becoming a defendant in a
pending lawsuit affecting the premises or real estate by answer to
the complaint or In the nature of an intervening petition or cross
complaint the Village may proceed in Its corporate name to
foreclose such lien An action to foreclose a lien under this Section
must be commenced within two years after the date of filing notice
of lien The property subject to a lien arising under this article
shall be sold for nonpayment of the same and the proceeds of
such sale shall be applied to pay the monies owing the Village
4 Priority Lien Procedure The priority lien procedure described in this
Paragraph 4 shall apply only to costs incurred for activities performed on
abandoned residential properties as defined in subsection 4 11 5 C and
is an alternative to the traditional lien authorized by paragraph 3 If a bill
sent pursuant to paragraph 2 Is not paid in full within 60 days of the date
of the bill the Village shall have the authority to file and record a priority
lien against the property pursuant to Section 11 20 15 1 of the illinois
Municipal Code 651LCS 5 11 20 15 1 in the following manner
a Notice of Lien The Village or the person performing the service
by authority of the Village in Its his or her own name may file a
notice of a priority lien in the office of the recorder of deeds In the
county in which the real estate is located The notice of lien shall
be filed within one year after the cost and expense is incurred If
for anyone property the Village engaged in any nuisance
abatement activity described in paragraph 2 on more than one
occasion during the course of one year then the Village may
combine any or all of the costs of those activities into a single
notice of lien
The notice of lien shall consist of a sworn statement setting forth
13
I A description of the abandoned residential property that
sufficiently describes the parcel
2 The amount of the cost incurred or payable for the
activities and
3 The date or dates when such cost was incurred by the
Village or someone working on behalf of the Village and
4 A statement that the lien has been filed pursuant to one or
more of the property maintenance activities described in
Paragraph 2 and authorized by 65 ILCS 5 11 20 7 d 65
ILCS 5 11 20 8 d 65 ILCS 5 11 20 12 d 65 ILCS 5 11
20 13 e 651LCS 5 11 31 1 01 as applicable
After recording the notice of lien shall be sent by certified mail to
the property owner his agent or legal representative or occupant
in legal possession or control of the premises and if different to
the person who received the tax bill for the preceding year
The Village may not file a lien if the lender has provided notice to
the Village that the lender has performed or will perform remedial
actions provided however that the remedial actions must be
performed or initiated in good faith within 30 days of the lender s
notice to the Village
b Recordkeeping To enforce a lien pursuant to this paragraph 4
the Village must maintain contemporaneous records that include
at a minimum
I a dated statement of a finding by the Village that the
property has become abandoned residential property
2 the date when the property was first observed to be
unoccupied by any lawful occupant
3 a description of the actions taken by the Village to contact
the legal owner of the property or if known any agent of
the owner
4 a statement that no contacts were made with the legal
owner or if known any agent of the owner
5 a dated certification by a Village official of the necessity
and specific nature of the work performed
6 a copy of the agreement with the person or company
performing the work and the rates and estimated cost of
the work if applicable
14
7 detailed invoices and payment vouchers for the work
8 a statement whether the work was competitively bid and if
so a copy of all proposals submitted by the bidders
c Release of Lien Upon payment of the cost after the notice of lien
has been filed as provided herein the lien shall be released by the
Village or person in whose name the lien has been filed and the
release shall be recorded of record in the same manner as
recording the notice of lien
d Enforcement of Lien A lien under this paragraph 4 is enforceable
by the Village or entity or person who performs work on behalf of
the Village at the hearing for confirmation of the foreclosure sale
of the abandoned residential property and is limited to a claim of
interest in the proceeds of the sale The priority lien is superior to
all other liens and encumbrances except tax liens
I Certification A certificate of code compliance for vacant buildings issued by the
Village and payment in full of all fees imposed pursuant to this section 4 11 5 are required prior
to any occupancy of a vacant building
J Boarding of Buildings It is the policy of the Village of Lisle that boarding is a
temporary solution to prevent unauthorized entry into a vacant building and that boarded
buildings are a public nuisance A vacant building may not remain boarded longer than six 6
months unless an extension of that time is part of a plan approved by the Community
Development Director A vacant building which is unboarded and code compliant and for which
boarding is determined by the Community Development Director on the basis of police reports
citizen complaints and other information of other type considered reliable by reasonable
persons to not require boarding to prevent unauthorized entry may not remain vacant for more
than two 2 years without an approved plan for occupancy sale demolition or other disposition
of the building
K Enforcement and Penalties
1 Any person found to have violated any provision of this section 4 11 5
shall be subject to a minimum fine of one hundred dollars 100 00 per
day per violation to a maximum of seven hundred fifty dollars 750 00
per day per violation in addition to any other legal or equitable remedies
available to the Village Such other remedies include but are not limited
to injunctive relief application to a court of competent jurisdiction for a
receiver demolition or condemnation contracting for the repair or
purchase of the premises or foreclosure of any lien the Village may have
thereon
2 A separate and distinct offense shall be committed each day on which
such person or persons shall violate the provisions of this section 4 11 5
3 Nothing herein contained shall prohibit the Village from immediately
condemning as provided for in this code a building or taking other
immediate action upon a determination that the building is a public
15
nuisance or poses an imminent danger to the occupants of the building
or the public health safety and welfare
SECTION 3 Effective This Ordinance shall be in full force and effect from and after
its passage approval and publication in pamphlet form as provided by law
PASSED this 21ST day of JUNE 2010
AYES TRUSTEES YOUNG SCHlITT CAWIEZEL LAFOND HODAFF AND lAYOR BRODA
NAYS NONE
ABSENT TRUSTEE BOYLE
APPROVED this 21STdayof JUNE 2010
M
Attest
1VillageClerk 1 7 h be J IlqLJ
HIlllllifllfl11to0r 11111
1Iv VJ
ltvY
fS cORrOIl4
S E A L j
IIII iiNO O
I t 1IIIIIJllll
16
6/2/2015 Case study: Vacant Structur e Registration Ordinance Hom e Grown Metropolitan Planning Council
http://www.metr oplanning.or g/homegrown/case.aspx?case=vacantm ountpr ospect 1/3
Policy and governance
Vacant Structure Registration Ordinance
Mount Prospect
Goal
To bring vacant, noncomplying
properties up to Village code
to reduce neighborhood blight
and instability.
Target
Vacant noncomplying
properties.
Financing
Vacant structure registration,
violation and nuisance fees.
Successes
About 20 noncomplying
properties are brought into
compliance each year.
Lessons learned
More aggressive enforcement
of vacant properties has led to
more stable property values
despite foreclosure challenges.
As a result, the Village has
been able to generate buy-in
and support from residents
and landlords.
Program background
6/2/2015 Case study: Vacant Structur e Registration Ordinance Hom e Grown Metropolitan Planning Council
http://www.metr oplanning.or g/homegrown/case.aspx?case=vacantm ountpr ospect 2/3
Even before the housing downturn in 2008, Mount Prospect was experiencing the negative effects
that unmaintained vacant properties can have on neighborhood safety, real estate values and
village resources. As a result of these challenges, the Village introduced its Vacant Structure
Registration Ordinance in 2006. The ordinance holds owners accountable for vacant properties
that, uncared for, are costly and cumbersome for the Village to maintain.
While many municipalities require all vacant properties to be registered, Mount Prospect only
requires noncomplying structures to register. Inspectors are assigned specific areas of
responsibility, and residents often take a proactive approach and report problem areas to Village
staff.
How it works
Every property found to be noncompliant is served with a code violation notice with a “cure date”
that serves as a cutoff for corrective action. On average, Mount Prospect registers 20 buildings
per year, all of which are required to pay a $500 per year registration fee. With the registration
application, property owners must include a statement of intent with a timeline for rehabilitation
or demolition, and how they plan to adequately maintain the property and avoid future violations.
Responsible parties that do not take corrective action before the date issued are subject to a $50
per day fee for each violation, in addition to a $50 per day nuisance fee. If further inaction
persists, the Village can take steps to abate the property (usually at an average cost of $800),
which would then be placed as a lien on the property.
The Village has recovered a high percentage of their abatement costs since the ordinance was
created and, combined with registration fees and penalties, has created a self-sustaining and
effective program. Using transfer stamps ensures collection of any outstanding fines and fees and
incentivizes corrections of outstanding violations. Since most distressed properties in Mount
Prospect are being transferred to new owners through short sales, debts to the Village are repaid
in a timely manner. The new buyer assumes responsibility for fixing any violations they have
inherited, and often works with Village staff to establish an agreement that will bring a property
into compliance. Owing to the strict enforcement of the ordinance, Mount Prospect has never had
to register a property for more than one year.
Contact
Department of Community Development, Village of Mount Prospect
847-818-5328, comdevdept@mountprospect.org, www.mountprospect.org
This page can be found online at
6/2/2015 Case study: Vacant Structur e Registration Ordinance Hom e Grown Metropolitan Planning Council
http://www.metr oplanning.or g/homegrown/case.aspx?case=vacantm ountpr ospect 3/3
Copyright 2013 Metropolitan Planning Council. All rights reserved
How Can Municipalities
Confront the Vacant
Property Challenge?
An Appendix to the Toolkit
Business and Professional People for the Public Interest
Chicago Metropolitan Agency for Planning
Metropolitan Mayors Caucus
August 2010
2
TOOL 1: AN EARLY WARNING DATABASE
The information below supplements the key questions section of the Vacant Properties
Toolkit and includes more information on indicators for at-risk properties and neighborhoods.
Who will use the database and for what purpose?
There are many potential users of an early warning database. Each user might benefit from the
same data, but will use the information in different ways. For example:
• The code enforcement department might want to target inspections around problem
properties or areas, identify and engage owners of problem properties, or enlist
community groups as partners in neighborhoods where there are problems.
• The police department might want to watch for crime in and around vacant properties.
• The fire department might want to inspect vacant buildings for fire hazards, or determine
whether they are safe to enter.
• The community development department might wish to target specific neighborhoods for
city programs, planning or revitalization efforts.
• Developers might want to identify acquisition and development opportunities.
• Community-based organizations may want to identify properties to monitor, reach out to
owners of problem properties, or partner with the municipality in maintaining properties
or developing programs to address the particular needs of the neighborhood.
What information should be included in the database?
Generally, two types of information are used in early warning databases – information that is
specific to properties (property-level data) and information that relates to larger geographic
areas, such as a block or cluster of blocks, a census tract or cluster of census tracts, or entire
neighborhoods (area-level data). There is overlap between these two types of data, and a
municipality creating such a system will determine which indicators are most important and can
be obtained most easily and readily for its purposes.
What data can be used to identify problem properties?
If a municipality’s objective is to identify problem properties, it’s database should include one or
more property-specific indicators of vacancy. The following chart summarizes property
information that can be used to identify whether a property is at risk for vacancy, and notes
where such information might be collected. 1
1 This chart, except for the addition of the “foreclosure” category, is excerpted in part from Alan Mallach, Bringing
Buildings Back: From Abandoned Properties to Community Assets, National Housing Institute, Montclair, New
Jersey, 2006, p. 20.
3
Category Indicator Data Source
Property tax status Tax arrears (duration and amount) County tax collection office
Tax liens (number and amount)
Other municipal
liens
Utility liens (number and amount) Municipal or county tax
collection treasurer, or finance
department
Nuisance abatement liens
Nuisance abatement
actions
Nuisance abatement actions by
type
Municipal buildings or
inspection department
Receivership status
Code violations Complaints Municipal buildings or
inspection department
Citations
Court actions arising from
uncorrected violations
Vacancy and
abandonment
Number of utility shut-offs Public utility
Mail stops and forwarding U.S. Postal Service2
Crime Crime reports at address Municipal police department
Crime reports on block
Foreclosure Lis Pendens (a legal document
that indicates the initiation of a
foreclosure)
Notice provided to municipalities
under new Illinois law (See Tool
2); also County Recorder of
Deeds
Notice of Confirmation of Sale (a
legal document that indicates the
completion of foreclosure)
Notice provided to municipalities
under new Illinois law; also
County Recorder of Deeds
What are some of the best predictors of vacancy?
It is not necessary and may not be practical for a municipality to include every indicator of
vacancy in its early warning database. Municipalities have found the following to be particularly
reliable in identifying properties that are likely to be vacant:
Utility Information. One of the clearest indicators that a property has become vacant is
utility usage. Of all the utility measures, water use is the most effective indicator of
vacancy.3 There are at least two ways to consider water use as an indicator of vacancy.
First, if the levels of use are negligible, it is likely that no one is living in the property.
Yet in certain homes – such as second homes or vacation homes – this may not be an
indicator of vacancy. Thus, a second indicator of vacancy is whether the water has been
2 An aggregated form of the postal data is available at http://www.huduser.org/DATASETS/usps.html.
3 Amy E. Hillier et al., Predicting Housing Abandonment with the Philadelphia Neighborhood Information System,
p. 12, 2003, http://repository.upenn.edu/cgi/viewcontent.cgi?article=1006&context=cplan_papers.
4
shut off because the bills have not been paid. While water shut-off information is a more
accurate indicator of vacancy than low water use information, water shut-off information
comes later in the process of vacancy than low water use. Water usage information can
also be helpful in detecting serious damage to a vacant property. If there is a sudden
dramatic spike in water use after a period where use has been negligible, it is likely that
the pipes of a vacant home have burst. These homes must be addressed quickly to avoid
mold problems that can have repercussions for neighbors.
Tax Delinquency Information. Information on property tax delinquencies – e.g., amount
of taxes owed, the duration of delinquencies, notice of tax sales – can also be a
particularly useful warning sign for vacancy. Municipalities should be able to access this
information through their county treasurers and/or through county data that is available
online. For example, the Cook Country Treasurer’s office provides such data to
municipalities, typically through their finance departments, which can be accessed by
entering a log in number and password.
Foreclosure Information. Initiation of the foreclosure process is a clear indicator that
the property may be at risk of vacancy. New legislation in Illinois requires that lenders
notify municipalities when the foreclosure process is initiated and when it is completed,
and provide relevant contact information. (See Tool 5 for more information about how to
receive notification under the new law.)
What data can be used to help municipalities identify at-risk neighborhoods?
Aggregating the types of property-specific information identified above within larger geographic
areas (e.g., blocks, census tracts, or neighborhoods), enables municipalities to analyze
conditions, changes and opportunities within such areas to identify those that are at-risk and to
inform decisions about how and where to allocate code enforcement and other limited resources.
Area-level information, such as general property characteristics, social and demographic trends
and real estate market conditions can also be very useful to identify problem neighborhoods and
inform neighborhood planning and program development. The following chart summarizes
examples of these additional types of information.
5
Category Indicator Data Source
Property characteristics and
conditions
Properties by type and use
Properties in public ownership
as percentage of total
properties
Number and location of
brownfield sites
Percentage of properties that
are owner occupied
Number and percentage of
vacant properties by type
(prior use, whether vacant
building or vacant lot)
Municipal planning or
community development
office
Census data
Survey
Residential sales Number of sales
Sales price change from
preceding year
Days on market change
Characteristics of buyers
County clerk or Multiple
Listing Service
Sample surveys
Home mortgage transactions Number of conventional home
mortgages made
Change from preceding year
Home Mortgage Disclosure
Act (HMDA) data4
Property improvement activity Number and value of building
permits issued
Number and amount of home
improvement loans
Municipal permitting office
HMDA data
Rent levels Distribution of rental units by
rent level and number of
bedrooms
Change from preceding year
Landlord reporting under
landlord registration ordinance
Census data
Crime statistics Number of major crimes per
capita
Crime rate change from
preceding year
Municipal police department
Fire statistics Number of fires as percentage
of structures
Change from preceding year
Municipal fire department
Population and demographic
statistics
Social and economic
characteristics of population
School enrollment trends
Temporary Assistance for
Needy Families (TANF) and
other social service demand
trends
Census data
School district
Social service agencies
4 HMDA data is available at http://www.ffiec.gov/hmda/ or http://www.ffiec.gov/hmda/online_rpts.htm. A report
on how to use HMDA data is available at http://www.urban.org/UploadedPDF/1001247_hdma.pdf.
6
How should the database be managed?
Determining who will manage the database will depend in large part on its complexity and on the
staffing resources available. If the database is simple, various personnel could input data
themselves or a single person could be responsible for collecting information from various
personnel and entering it in the database. If multiple people are inputting data, a municipality
could consider identifying a single person who would be responsible for ensuring that
information is being updated and entered in a consistent manner. If the database becomes more
complex, it might be necessary to hire a technician to maintain it. At even larger sizes, a
university or non-profit might be considered for management. A national resource for more
information on these complex database systems is the National Neighborhood Indicators
Partnership (see http://www.urban.org/nnip).
Additional Resources:
Amy E. Hillier et al., Predicting Housing Abandonment with the Philadelphia Neighborhood
Information System, p. 12, 2003,
http://repository.upenn.edu/cgi/viewcontent.cgi?article=1006&context=cplan_papers.
Alan Mallach, Bringing Buildings Back: From Abandoned Properties to Community Assets,
National Housing Institute, Montclair, New Jersey, 2006.
7
TOOL 2: IDENTIFYING A PARTY RESPONSIBLE FOR PROPERTY MAINTENANCE
The information below supplements the key questions section of the Vacant Properties toolkit,
and includes additional information about resources for identifying responsible parties.
How to determine which entity to contact?
There are a variety of ways to get information about what parties have a legal and financial
interest in a vacant property.
Property Tax Information: Financial institutions often pay property taxes even when
they do not own a property. This means that municipalities can often identify an
interested financial institution by contacting the county assessor and requesting the
mailing address on the property tax bill.1
Record of Deed: The record of deed for a property lists both the property owner and the
mortgagee (the lender or entity that has a security interest in the property). Note,
however, that information on the deed – especially the identity of the mortgagee – is
often out of date. The bank that originally made the loan almost certainly registered with
the recorder of deeds, but that bank may have sold the rights to the loan to another entity,
which may not have registered its interest in the property. However, if the property is
Real Estate Owned, the record of deed is likely to accurately reflect the true ownership
interest. Contact the county recorder of deeds to find the record of deed. 2
Mortgage Electronic Registration System (MERS): MERS is an electronic information
system used by the mortgage industry to record property information. A complete MERS
listing includes contact information for the current mortgagee, the servicer and the person
responsible for property maintenance and preservation. Much of the MERS database is
intended for use by financial institutions, but any government entity can subscribe to
MERS LINK, a free MERS database, to access relevant information.3 Municipalities can
find a property on MERS LINK by providing the property’s common address, the
homeowner’s social security number, or the homeowner’s name.
Lis Pendens: The Lis Pendens is a document filed by a financial institution when it
initiates a foreclosure on a property. The Lis Pendens includes the name of the bank or
financial institution that is initiating the foreclosure, and the foreclosing attorney. The Lis
1 The Cook County Assessor’s office provides basic property information here:
http://198.173.15.21/ccao/FindMyParcel.asp.
2 Cook County record of deed information can be accessed here: http://www.ccrd.info/CCRD/il031/index.jsp.
DuPage County record of deed information can be accessed here:
http://www.dupageco.org/recorder/generic.cfm?doc_id=332. The Cook County record of deed website requires the
Property Index Number (PIN) number for a property in order to search for its records, while the DuPage County
record of deed website allows searches with just a property address. To determine the PIN contact the county
assessor. The Cook County Assessor’s office provides PIN numbers here:
http://198.173.15.21/ccao/FindMyParcel.asp.
3 Government entities interested in signing up for MERS can find more information at:
http://www.mersinc.org/ppc/index.aspx.
8
Pendens can be obtained from the county court clerk’s office.4 Additionally, under an
Illinois law passed in 2009, municipalities will receive a copy of the Lis Pendens directly.
Some municipalities report that the foreclosing attorney, identified on the Lis Pendens, is
often helpful in locating someone who can take responsibility for addressing problems
with a vacant property.
Notice of Confirmation of Sale: The notice of confirmation of sale is a document sent by
a bank when a foreclosure sale is confirmed. The notice includes the name, address and
telephone number of the new owner of the property. A municipality may contact the new
owner with concerns about the property. Under a new Illinois law passed in the fall of
2009, municipalities will receive a copy of the notice of confirmation of sale directly.
Additional Resources:
Linda Pieczynski’s blog at http://www.codeattorney.com/ Linda is an attorney whose practice
includes a special emphasis on municipal prosecution in the areas of zoning, property
maintenance and building code violations. Her blog includes useful information about a number
of challenges municipalities face in engaging in successful code enforcement, including
contacting financial institutions.
4 Lis Pendens filed in Cook County can be found using a PIN number at http://198.173.15.31/V2/COUNTY/.
9
TOOL 3: COLLABORATION
The information below supplements the key questions section of the Vacant Properties
Toolkit and includes additional information about collaboration.
What types of collaboration are possible among municipal departments?
Exchanging Information: Exchanging information can help code enforcement
officials identify problem properties and address problems with those properties more
efficiently. One common example of this level of collaboration is consistently
sharing information about problem properties through a common database.
Determining Priorities Jointly: In planning how to address the foreclosure and
vacancy challenge, staff from multiple departments can jointly establish priorities.
For example, a municipality could determine that a particular area is a priority or that
a particular type of problem, such as crime, is a priority. Additionally, departments
might jointly determine the priorities for a particular property. For example, a
municipality may determine that the priority for a particular property is to get the
property boarded up or occupied. Discussions of priorities can be a first step toward
more structured collaboration.
Conducting Joint Inspections: Code enforcement departments can collaborate with
other groups in the field by conducting joint inspections. Joint inspection allows each
group to use its comparative advantages to address a problem.
Creating Task Forces: Task forces provide a more structured environment for
bringing together many different departments. Task forces meet on a regular basis
and are often organized either around a specific problem property or around broader,
long-term issues.
Which municipal departments should collaborate on addressing vacant property
issues?
Police Department: Police are an essential ally for code enforcement officials
because they work in the community and often have a great deal of information about
problem properties and neighborhoods. Code enforcement officials and police
officers should also consider joint inspections. Joint inspections allow the police to
pursue criminal action against particularly dangerous owners and code enforcers to
shut down criminal hot-spots by citing code violations.
Fire Department: Code enforcement officials should inform the fire department
about which properties are vacant. Such properties pose special hazards to
firefighters. Firefighters should not enter a property unaware that it is vacant. Code
enforcement officials may also consider conducting joint inspections with fire
inspectors so that fire inspectors can identify and abate fire threats.
10
Municipal Attorney: A municipal attorney is critical to assisting with enforcement of
municipal requirements related to vacant property and can offer advice on complex
cases in which the powers of the code enforcement department are in question.
Public Works: Public works departments secure properties and maintain property
exteriors. Public works employees also are often in the community and should
routinely inform code enforcement officials upon observation of problem properties.
Water Department: Water data should be shared between the water department and
the code enforcement department because water use is one of the strongest indicators
of property vacancy. Code enforcement data on vacant properties should be shared
with the water department so that the water department can consider shutting off
water on properties known to be vacant.
Which groups outside local government should municipalities collaborate with?
Other Local Governments: If code enforcement officials share information with the
county and other municipalities, all can learn valuable information about which
owners systematically avoid property maintenance.
Community Developers: Code enforcement departments can benefit when
community developers take control of properties and rehabilitate them. Code
enforcement officials can aid community developers by providing developers with
information about properties that may be particularly attractive for rehabilitation.
Neighborhood Groups: Neighborhood groups often serve as extra eyes and ears for
code enforcement officials, helping to identify problem properties and problem
owners. Neighborhood groups can help maintain properties as well, organizing
neighborhood clean-up days, lawn-mowing events and the like.
Property Owners: Municipalities can provide assistance and incentives to
responsible property owners, including landlords. Some owners, particularly those
who are elderly and poor, fail to maintain property simply because they lack the
resources, expertise or physical capacity to do so. Municipalities can assist these
owners by providing them with information and financial assistance where
appropriate. For example, many communities offer loan assistance programs for small
home repairs. Code enforcement departments can also encourage owners to maintain
their properties by lowering fees for permits and registries if an owner is
rehabilitating a property, accelerating the permit process for rehabilitation and
providing lien forgiveness for owners engaged in property rehabilitation.
11
Additional Resources:
Alan Mallach, Bringing Buildings Back: From Abandoned Properties to Community Assets,
National Housing Institute, Montclair, New Jersey, 2006.
Joseph Schilling, Code Enforcement and Community Stabilization: The Forgotten First
Responders to Vacant and Foreclosed Homes 2009. Available at:
http://www.vacantproperties.org/resources/documents/SchillingAlbanyLawReview.pdf.
Joseph Schilling et al., The Revitalization of Vacant Properties: Richmond, Virginia, 2002.
Available at: http://www.icma.org/main/topic.asp?hsid=1&tpid=17&stid=93.
Daryl Stephens, Mortgage Foreclosure: Police-Community Response 2010. Available at:
http://api.ning.com/files/I7BYZBEHeLgT9aMzDhRd3Af-
vG8Nn7VIo6qyTmkLNptS35wm3vCU9X3kiO*bABSqhZT1kn8YqfRaKogY5vGj0pEgDkTq4j
Dl/Stephens_ForeclosuresPoliceReponse.pdf.
12
TOOL 4: A VACANT BUILDING REGISTRY
The information below supplements the key questions section of the Vacant Properties
Toolkit, and includes examples of statutory provisions that address key elements of building
registry programs.
A vacant building registry requires owners (and, in some cases, financial institutions with an
interest in a property) to register vacant buildings with a municipality. When developing a
registry ordinance, municipalities must consider what purposes they want their building registry
program to serve. A registry can simply build upon related provisions that already exist in their
codes. For example, if a municipality already has existing code provisions relating to vacant
property, an ordinance establishing a vacant building registry could just amend the municipal
code by adding a handful of provisions focused specifically on registration requirements. If there
isn’t already a set of municipal code requirements applicable to vacant property, or if the
municipality seeks to strengthen requirements pertaining to vacant properties, an ordinance may
be more comprehensive in its scope, including both registration requirements and additional
obligations, such as securing and maintaining vacant properties and implementing plans to return
them to productive use.
This appendix identifies key provisions and options to be weighed in developing an effective
vacant building registry ordinance. It is organized as follows:
1. Why Should a Municipality Establish a Vacant Building Registry?
2. What Parties Should Be Subject to Registration Requirements?
3. What Properties Should Be Subject to Registration Requirements?
a. Vacant Properties
b. Non-Vacant Properties in Foreclosure
4. What Requirements Should Be Imposed on Registrants?
a. Registering
b. How Should the Registration Fee Be Structured
c. Should There Be Fee-Related Incentives?
d. Providing Contact Information for Responsible Parties
e. Securing and Maintaining Vacant Property
f. Ensuring Property Inspections
g. Maintaining Liability Insurance
h. Developing a Vacant Building Plan
5. What Are the Consequences of Non-Compliance?
6. Should There Be an Opportunity to Appeal?
Each provision can be considered separately and then evaluated in terms of how they work
together and with related code enforcement and nuisance provisions.
13
Why Should A Municipality Establish a Vacant Building Registry?
Many ordinances begin with a statement of findings about the conditions that require the
municipality to regulate vacant properties. Many also include a statement of the purpose of the
ordinance. Following are excerpts from ordinances in Mount Prospect and Oak Forest, Illinois.
A. From time to time there are structures within the village that are not in compliance
with village regulations, have become a threat to life and property or are vacant or
abandoned. Therefore, the village board of Mount Prospect makes the following
findings and declarations:
1. Noncomplying structures must promptly be made safe and secure to protect
the public safety and are declared to be a nuisance subject to the abatement
process set forth in this article.
2. Noncomplying structures are dangerous and unsafe in that they are extremely
vulnerable to fire, flooding, collapse or other hazards.
3. Noncomplying structures are a blight on their neighborhoods, cause
deterioration and instability in their neighborhoods and have an adverse
impact on other properties.
4. Structures that were previously used or occupied and have since become
vacant have a significant and detrimental impact on the local real estate
market.
5. Structures that are vacant and not properly secured attract vagrants and
criminals and are prime locations to conduct illegal activities, including
arson and drug use.
6. Structures that are vacant and unsecured pose serious threats to the public’s
health and safety and therefore are public nuisances.
7. Immediate abatement of these hazards or rehabilitation of these structures is
necessary to prevent unsightly blight and the deterioration of neighborhoods
with the consequent adverse impact on the value of adjacent and nearby
properties. Such actions are also necessary to secure the public safety and to
ensure and enhance the vitality and livability of our neighborhoods.
8. Communication between owners of noncomplying structures and the village is
essential for effective allocation of public resources and the maintenance of
public health, welfare and safety in regards to such structures.
B. The purpose of this article is to establish necessary measures to abate the public
nuisances, blight, negative housing market impact and other harmful effects
associated with noncomplying and vacant structures.
(Mount Prospect)
14
A. The purpose of this subchapter is to protect the public health, safety, and welfare by
enactment of this subchapter which:
1. Establishes a program for identification, registration, and regulation of
buildings which are or become vacant . . . .
2. Determines the responsibilities of owners of vacant buildings.
3. Provides for administration, enforcement, including abatement of public
nuisances, and imposition of penalties.
(Oak Forest)
What Parties Should Be Subject to Registration Requirements?
Vacant building registry programs typically apply to property owners. As a result of the
foreclosure crisis, however, many owners have left their properties and cannot be found. To
increase the likelihood that their properties will be adequately maintained and secured, some
communities, like Chula Vista, California, and Boston, impose the obligation to register on
financial institutions with an interest in the property. Following are excerpts from the ordinances
in these communities defining who must register.
Any Responsible Party*/Beneficiary** or their designee shall perform an inspection of the
Property that is the security for the Deed of Trust, upon default by the Trustor, within ten
(10) days of recording a Notice of Default with the San Diego County Recorders Office. If
the property is found to be vacant or shows evidence of vacancy, it is, by this chapter,
deemed abandoned and the Responsible Party/Beneficiary shall, within ten (10) days of the
inspection, register the Property.
*”Responsible Party” means the Beneficiary that is pursuing Foreclosure of a Property
subject to this ordinance secured by a mortgage, Deed of Trust or similar instrument or a
Property that has been acquired by the Beneficial interest at Trustee’s Sale.
**”Beneficiary” means a lender or other entity under a note secured by a Deed of Trust.
(Chula Vista)
15
All owners* must register. . . .
*”Owner” means every person, entity, service company, property manager or real estate
broker, who alone or severally with others:
(1) has legal or equitable title to any dwelling, dwelling unit, mobile dwelling unit, or
parcel of land, vacant or otherwise, including a mobile home park; or
(2) has care, charge or control of any dwelling, dwelling unit, mobile dwelling unit or
parcel of land, vacant or otherwise, including a mobile home park, in any capacity
including but not limited to agent, executor, executrix, administrator, administratix,
trustee or guardian of the estate of the holder of legal title; or
(3) is a mortgagee in possession of such property; or
(4) is an agent, trustee or other person appointed by the courts and vested with
possession or control of any such property; or
(5) is an officer or trustee of the association of unit owners of a condominium. Each such
person is bound to comply with the provisions of these minimum standards as if he
were the owner. However, this ordinance shall not apply to a Condominium
Association . . . to the extent that such Association forecloses on or initiates the
foreclosure process for unpaid assessments due or owning to the Association. Owner
also means every person who operates a rooming house; or
(6) is a trustee who holds, owns or controls mortgage loans for mortgage backed
securities transactions and has initiated the foreclosure process.
(Boston)
What Properties Should Be Subject to Registry Requirements?
Vacant Properties
Most registry programs apply to vacant property, but the definition of what constitutes a vacant
property varies among communities. Some communities, like Burlington, Vermont, define
vacancy based on how long the property has been vacant or unoccupied. Others, like Evanston,
Illinois, define vacancy based on a combination of factors relating to the duration of the vacancy
and the physical attributes of the building. Certain categories of vacant property – e. g., seasonal
homes or properties under active construction, rehabilitation or repair – are typically excluded
from the definition or may be exempted from certain requirements.
“Vacant structure” means any structure or building that is unoccupied by a person or
occupied by unauthorized persons for 210 days, excepting permitted warehouse or permitted
storage structures, garages, vacation or resort facilities or those buildings or structures only
used on a seasonal basis, and those structures being newly constructed within the terms of
their building and zoning permits or under substantial rehabilitation for a period of 1 year
from the date that the building permit or zoning permit is issued – whichever is later.
(Burlington)
16
VACANT BUILDING: A building or portion of a building which is:
(A) Unoccupied and unsecured; or
(B) Unoccupied and secured by boarding or other similar means; or
(C) Unoccupied and a dangerous structure; or
(D) Unoccupied and condemned by the director pursuant to applicable provisions of this
code; or
(E) Unoccupied and has multiple code violations; or
(F) Unoccupied and the building or its premises has been the site of unlawful activity
within the previous six (6) months; or
(G) Condemned by the director and unlawfully occupied; or
(H) Unoccupied for over one hundred eighty (180) days and during which time the
director has issued an order to correct public nuisance conditions and same have not
been corrected in a code compliant manner; or
(I) Unoccupied for over two (2) years.
But not including: Unoccupied buildings which are undergoing construction, renovation, or
rehabilitation and which are in compliance with all applicable ordinances, codes,
legislation, and regulations, and for which construction, renovation or rehabilitation is
proceeding diligently to completion.
(Evanston)
Non-Vacant Properties in Foreclosure
Recognizing that properties in foreclosure are at high risk of vacancy or abandonment, some
communities, like Boston, Massachusetts, apply the requirement to register not only to vacant
properties but also to properties for which foreclosure has been initiated, whether or not the
property is vacant. For example, Boston’s ordinance provides that “All owners must register
vacant and/or foreclosing residential properties . . . .”
What Requirements Should Be Imposed on Registrants?
Basic requirements include a requirement to register and pay a registration fee. Effective
registration programs often include some combination of additional requirements to (1) identify,
provide, and update contact information for responsible parties; (2) secure and maintain the
property in accordance with local requirements and ensure periodic property inspections; (3)
maintain a minimum level of liability insurance; and (4) develop a detailed plan for maintaining,
rehabbing, reoccupying, or demolishing the building. The ordinance must also be clear about
how much time owners have to take each of the required actions before penalties will be
imposed.
Registering
The requirement to register should be an affirmative obligation on owners whose properties are
covered by the ordinance. Making registration an affirmative responsibility enables the
municipality to issue a violation notice if an owner fails to register, giving it added leverage in
prompting registration. Following are examples from ordinances in Mount Prospect and
Evanston.
17
When a structure becomes vacant, as defined [in the ordinance], the owner of the
structure shall apply for and obtain a vacant structure registration certificate and pay the
fee . . . .
(Mount Prospect)
The owner of a building who knows, or from all the facts and circumstances should know,
that his or her building is or has become a ‘vacant building’ within the meaning of this
[ordinance] after the effective date . . . or the owner of a building, which the director
determines at any time to be a “vacant building”, or the owner of a building whose
appeal from the director’s determination has been denied by the city manager” must
register the building and comply with all of the applicable requirements.
(Evanston)
How Should the Registration Fee Be Structured?
The most effective vacant property registries require the payment of a registration fee, as well
renewal fees at regular intervals. Revenue generated from such fees helps municipalities defray
the costs incurred in monitoring vacant properties and enforcing vacant property requirements.
The added cost of fees is also a critical factor in motivating owners to take action with respect to
their vacant properties.
The fee can be structured in a variety of ways to encourage owners to respond. For example,
Burlington, Vermont has a flat $500 fee, but it must be renewed quarterly. This creates an
incentive to return the property to productive use as quickly as possible.
Wilmington, Delaware, uses a progressive fee structure that kicks in once the property has been
vacant for 12 months and increases based on the duration of vacancy, regardless of whether there
have been any changes in ownership of the property. This creates a stronger incentive every year
to return the property to productive use.
Chicago uses a progressive fee structure in the event that a vacant property is in violation of any
provision of the building code or fire code at the time of renewal. Chicago provides a base
registration fee of $250, renewable every 6 months. However, if there are any violations at the
time renewal is required, the base fee is doubled to $500; at the time of the next renewal, the
base fee is tripled to $750 if there are any violations; and at the time of the next renewal, the base
fee is quadrupled to $1,000 if there are any violations. The renewal fee remains at $1,000 for
subsequent renewals if violations persist.
18
The following excerpts of ordinance language illustrate these three approaches to designing
registration fees.
A fee of five hundred dollars ($500.00) shall be charged for a vacant building permit or
renewal of such permits.* The fee is to be paid at the time of application or renewal. No
permit shall be issued prior to payment of the permit or renewal fee.
* The permit shall be effective for a period of up to 3 months.
(Burlington)
The owner of the vacant property as of November 1 of each calendar year shall be
responsible for the payment of the non-refundable registration fee. Said fee shall be billed by
the DLI and based on the duration of the vacancy as determined by the following scale:
i. No fee for properties that are vacant for less than one year;
ii. $500.00 for properties that are vacant for at least one year but less than two years;
iii. $1,000.00 for properties that are vacant for at two years but less than three years;
iv. $2,000.00 for properties that are vacant for at three years but less than five years;
v. $3,500.00 for properties that are vacant for at five years but less than ten years; and
vi. $5,000.00 for properties that are vacant for at ten years, plus an additional $500.00
for each year in excess of ten years.
(Wilmington)
The registration and renewal fee for each registered building shall be $250 (the “base
registration fee”).* Provided, however, that any vacant building subject to the base
registration fee that is in violation of any provision of the building code or fire code at the
time renewal is required shall be assessed a renewal fee of $500 for such renewal period (the
“doubled period”). If a vacant building in the doubled period is in violation of any provision
of the building code or fire code at the time renewal is required, the fee shall be $750 for
such renewal (the “tripled period”). If a vacant building in the tripled period is in violation
of any provision of the building code or fire code at the time renewal is required, the fee
shall be $1,000 for such renewal, and shall remain at $1,000 for each subsequent renewal, if,
at the time such renewal is required, the building is in violation (the “quadrupled period”).
*The registration shall remain valid for six months from the date of registration. The owner
shall be required to renew the registration for successive six-month periods as long as the
building remains vacant. . . .
(Chicago)
19
Should There Be Fee-Related Incentives?
As a further incentive for owners to take appropriate action, some municipalities allow waivers
or refunds of the registration or renewal fees. For example, Burlington’s program includes
liberal waiver provisions to encourage well-intentioned owners to try to sell or renovate their
properties. Wilmington offers a one-time waiver of the registration fee if the owner is in the
process of repairing, rehabbing, demolishing, selling or leasing the property. Cincinnati, Ohio,
allows a refund of the fee for the year in which the building is brought into compliance with the
building code and approved for re-occupancy, or if the building is demolished and the site
restored in compliance with code requirements. Excerpts from these ordinances are provided
below.
(1) All but $75.00 of this fee shall be waived upon a showing that the building or
structure is being actively marketed for sale or lease and maintained pursuant to the
requirements of this article and its vacant building permit or renewal thereof. An
owner shall be eligible for the waiver of the fee for no more than 8 permit periods,
not including any interim permit period that occurs within a permit period. The full
fee shall be tendered with the request for a waiver and shall be refunded of the waiver
is granted but for the $75.00. A person who purchases a vacant building shall have
this fee waived for the remainder of the permit period and the permit period
immediately following.
(2) All but $75.00 of this fee shall be waived when a building is being rehabilitated
pursuant to applicable building, fire, and zoning permits and the owner has spent at
least 5% of the assessed valuation of the building or structure on rehabilitation, not
including the cost of permits, in the prior 3 month period. The full fee shall be
tendered with the request for a waiver and shall be refunded of the waiver is granted
but for the $75.00.
(3) All but $75.00 of this fee shall be waived if an owner has secured all the duly
required state and local permits to demolish the building or structure. The full fee
shall be tendered with the request for a waiver and shall be refunded if the waiver is
granted but for the $75.00. The owner shall demolish the building or structure within
3 months of securing said permits; this waiver shall be void and the vacant building
permit fee shall be owed if the owner fails to demolish within this time. The time to
demolish may be extended upon a showing of good cause.
(Burlington)
A one-time waiver of the registration fee or an extension of a waiver for up to 90 days
may be granted by the commissioner of licenses and inspection upon application of the
owner and upon review and advice of the law department, within 30 calendar days from
the date of the bill for the registration fee, or if denied by the commissioner of licenses
and inspections, upon appeal to the license and inspections review board, if the owner:
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i. Demonstrates with satisfactory proof that he/she is in the process of
demolition, rehabilitation or other substantial repair of the vacant building;
and
ii. Objectively demonstrates the anticipated length of time for the demolition,
rehabilitation, or other substantial repair of the vacant building; or
iii. Provides satisfactory proof that he/she was actively attempting to sell or lease
the property during the vacancy period.
iv. Has paid all past due vacant registration fees and all other financial
obligations and/or debts owed to the City of Wilmington which are associated
with the vacant property . . . . With regard to an extension of a waiver only,
the time period of the extension shall commence on the date of the written
decision granting the extension and, in no event shall an extension exceed 90
days. An extension of a waiver shall only be granted once.
(Wilmington)
The chief building official shall refund the fees for a vacated building maintenance
license paid if the subject building is brought into compliance with standards of the
[Cincinnati Building Code (CBC)]and approved by the code official for re-occupancy, or
the building is demolished and the site restored in accordance with the provisions of [the
applicable section of the] CBC, free of soil erosion, weeds, litter, and nuisance
conditions within one year of payment of the application fee.
(Cincinnati)
Providing Contact Information for Responsible Parties
In order to make it easier for a municipality to hold registrants accountable for the maintenance
of their property, ordinances typically require that registrants provide complete contact
information, including their name(s), street address and telephone number. In addition, many
municipalities require registrants to identify and provide contact information for any
mortgagor(s), lien holders and others with an ownership interest; the individual or property
management company responsible for the security and maintenance of the building, including a
24-hour telephone number; and, if the registrant resides outside the county where the property is
located, a local person who is authorized to accept service of legal notices or service of process
on behalf of the owner. Ordinance provisions should explicitly require that a street address, not a
post office box, be provided for owners and persons authorized to accept legal service on behalf
of the owner. Owners should also be required to file any changes in the information related to
responsible parties. These requirements can make it easier to locate owners when they fail to
respond and also speed up the resolution of code violations.
Some ordinances require that the name and 24-hour contact number of the party responsible for
maintaining the property be visibly posted on the vacant building. Posting allows anyone who
observes a problem at the property to contact someone who can respond and address the issue.
Some municipalities believe that such a posting requirement may advertise the vacancy of a
21
building that otherwise may not appear to be vacant, thereby inviting vandalism or negatively
impacting the immediate neighborhood. The benefits and risks associated with posting should be
weighed by each municipality.
Following are excerpts from ordinances in Oak Forest and Boston relating to the information that
must be provided.
The form shall include, as a minimum, the name, street address, and telephone number of
the owner; the case name and number of any litigation pending concerning or affecting
the building, including bankruptcy cases; and the name, street address, and telephone
number of all persons with any legal interest in the building or the premises. The form
shall require the owner to identify a natural person 21 years of age or older who
maintains a permanent address in Cook County, Illinois, to accept service on behalf of
the owner with respect to any notices the Director sends pursuant to this subchapter or
service of process in any proceeding commenced to enforce any provision of this
subchapter, and file with the Director on the registration form, the name, address,
telephone number, of said person. A street address is required. A post office box is not
an acceptable address.
. . . File an amended registration within 15 days of any change in the information
contained in the annual registration. A new registration is required for any change in
ownership whatsoever.
(Oak Forest)
All registrations must state the individual owner’s or agent’s phone number and mailing
address located within the Commonwealth . . . . The mailing address may not be a P. O.
Box. This registration must also certify that the property was inspected and identify
whether the property is vacant at the time of filing. If the property is vacant, the owner
and/or registrant must designate and retain a local individual or local property
management company responsible for the security and maintenance of the property. This
designation must state the individual or company’s name, phone number, and local
mailing address. The mailing address may not be a P. O. Box.
. . . The property must contain a posting with the name and 24-hour contact phone
number of the local individual or property management company responsible for the
maintenance. This sign must be posted on the front of the property so it is clearly visible
from the street.
(Boston)
Securing and Maintaining Vacant Property
Whether or not municipalities have established a vacant building registry, most have enacted
requirements for securing and maintaining vacant property.
Municipalities use a range of specificity in their ordinances related to securing vacant properties.
Some, like Minneapolis, Minnesota, use general language to require that the property be kept
safe and secure. Others, like Mount Prospect, spell out more detailed instructions.
22
The owner and the subsequent owners shall keep the building secured and safe.
(Minneapolis)
The owner of a vacant structure shall immediately lock, barricade or secure all doors,
windows and other openings in the structure to prohibit entry by unauthorized persons, in
accordance with the vacant structure maintenance standards . . . .
(Mount Prospect)
With regard to maintaining vacant properties, most vacant building registry ordinances
incorporate the municipality’s property maintenance code, while others may also include
maintenance requirements specific to vacant properties that must be performed within specified
time periods. Examples are included from Boston, Chula Vista and Mount Prospect.
Properties subject to this [ordinance] must be maintained in accordance with all applicable
Sanitary Codes, Building Codes, and local regulations concerning external and/or visible
maintenance.
(Boston)
The exterior of the Property shall be, in comparison to the Neighborhood Standard, kept free
of weeds, dry brush, dead vegetation, trash, junk, debris, building materials, any
accumulation of newspapers, circulars, flyers, notices, except those required by federal, state
or local law, discarded personal items including, but not limited to, furniture, clothing, large
and small appliances, printed material or any other items that give the appearance that the
Property is Abandoned.
The Property shall be maintained free of graffiti, tagging or similar markings by removal or
painting over with an exterior grade paint that closely matches the color of the exterior of the
structure.
Insofar as there is existing or previously existing landscaping, all visible front and side yards
shall be maintained to the Neighborhood Standard at the time registration was required. . . .
(Chula Vista)
The owner of a vacant structure shall comply with all regulations of the village. To this end,
the owner shall apply for all building, fire prevention and zoning permits necessary to bring
the structure into compliance within ten (10) days of obtaining a vacant structure
registration certificate.
. . . The owner of a vacant structure shall, within ten (10) days of receipt of the vacant
structure registration certificate, complete the removal of all: 1) combustible materials from
the structure in compliance with the applicable fire prevention regulations; 2) waste, rubbish
or debris from the interior of the structure; and 3) waste, rubbish, debris or excessive
vegetation from the yards surrounding the vacant structure in accordance with the vacant
structure maintenance standards of this article.
23
. . . A vacant structure shall be subject to the following vacant structure maintenance
standards:
1. Structure Openings: Doors, windows, areaways and other openings shall be weather
tight and secured against entry by birds, vermin and trespassers. Missing or broken
doors, windows and other such openings shall be covered by glass or other rigid
transparent materials, which are weather protected, and tightly fitted and secured to
the opening.
2. Roofs: The roof and flashings shall be sound and tight, not admit moisture or have
defects which might admit moisture, rain or roof drainage, and allow for drainage to
prevent dampness or deterioration in the interior walls or interior of the structure.
3. Drainage: the structure storm drainage system shall be functional and installed in a
manner consistent with village regulations and allow discharge in a manner
consistent with village regulations.
4. Structure: The structure shall be in good repair, not in violation of village
regulations, structurally sound and free from debris, rubbish and garbage. The
structure shall be sanitary. The structure shall not pose a threat to the public health
and safety.
5. Structural Members: The structural members shall be free of deterioration and
capable of safely bearing imposed dead and live loads.
6. Foundation Walls: The foundation walls shall be structurally sound and in a sanitary
condition so as not to pose a threat to public health and safety. The walls shall be
capable of supporting the load of normal use and shall be free from open cracks and
breaks, free from leaks and be rodentproof.
7. Exterior Walls: The exterior walls shall be free of holes, breaks and loose or rotting
materials. Exposed metal, wood, or other surfaces shall be protected from the
elements and against decay or rust by periodic application of weather coating
materials, such as paint or similar surface treatment.
8. Decorative Features: The cornices, belt courses, corbels, terra cotta trim, wall
facings and similar decorative features shall be safe, anchored and in good repair.
Exposed metal, wood or other surfaces shall be protected from the elements and
against decay or rust by periodic application of weather coating materials, such as
paint or similar surface treatment.
9. Overhanging Extensions: All balconies, canopies, marquees, signs, metal awnings,
stairways, fire escapes, standpipes, exhaust ducts and similar features shall be in
good repair, anchored, safe and sound. Exposed metal and wood surfaces shall be
24
protected from the elements and against decay or rust by periodic application of
weather coating materials, such as paint or similar surface treatment.
10. Chimneys And Towers: Chimneys, cooling towers, smokestacks and similar
appurtenances shall be structurally safe and in good repair. Exposed metal and
wood surfaces shall be protected from the elements and against decay or rust by
periodic application of weather coating materials, such as paint or similar surface
treatment.
11. Walkways: Walkways shall be safe for pedestrian travel.
12. Accessory And Appurtenant Structures: Accessory and appurtenant structures such
as garages, sheds and fences shall be free from safety, health and fire hazards and
shall comply with all village regulations.
13. Premises: The premises upon which the structure is located shall be clean, safe and
sanitary. It shall be free from waste, rubbish, debris or excessive vegetation in
compliance with village regulations and shall not pose a threat to public health and
safety.
(Mount Prospect)
Ensuring Property Inspections
In order to assess and document the condition of vacant buildings and ensure compliance with
safety and maintenance requirements, many municipalities require periodic property inspections.
Chicago requires owners to give access to the City to conduct interior and exterior inspections
for compliance with code requirements every six months, following reasonable notice. In Oak
Forest, the owner must allow for a code compliance inspection of the interior of the vacant
building and must pay an inspection fee of $500. Some municipalities place the burden of
property inspection on the registrant. For example, Boston requires that the registrant certify that
the property was inspected and requires monthly inspections and maintenance for the duration of
the vacancy. In East Dundee, Illinois, owners must arrange for inspections to be performed by a
licensed inspection company or individual and submit such inspection reports to the village.
After filing a registration statement, the building owner shall provide access to the city to
conduct an exterior and interior inspection of the building to determine compliance with
the municipal code, following reasonable notice, during the period covered by the initial
registration or any subsequent renewal.
(Chicago)
The owner shall allow for a code compliance inspection of the interior of the vacant
building and shall pay the $500 fee therefor within 30 days of the inspection. Such
inspection will determine the extent of compliance with city property, building codes,
health, fire, water and sewer codes. . . .
(Oak Forest)
25
This registration [of vacant and/or foreclosing properties] must also certify that the
property was inspected . . . .
The owner, local individual or local property management company must inspect and
maintain the property on a monthly basis for the duration of the vacancy. . . .
The Inspectional Services Department shall have the authority and the duty to inspect
properties subject to this section for compliance and to issue citations for any violations.
The Inspectional Services Department shall have the discretion to determine when and
how such inspections are to be made, provided that their policies are reasonable
calculated to ensure that this section is enforced.
(Boston)
Each vacant building registered herein shall be inspected periodically, but not less than
annually. The building owner shall, at the owner’s expense, submit the inspection report
to the Village of East Dundee Building Department. The report shall be prepared by a
duly licensed inspection company or individual and will provide information as follows:
(A) Building Openings. Doors, windows, areaways, and other openings shall be
weather-tight and secured against entry by birds, vermin and trespassers. Missing
or broken doors, windows, or other openings shall be secured.
(B) Roofs. The roof and flashings shall be sound and tight, not admit moisture, or
have defects which might admit moisture, rain or roof drainage.
(C) Drainage. The building storm drainage system shall be functional and allow
discharge in an appropriate manner.
(D) Building Structure. The building shall be maintained in good repair and be
structurally sound. Structure members shall be free of deterioration and capable
of safely bearing imposed dead and live loads.
(E) Foundation Walls. Shall be maintained structurally sound and in a sanitary
condition so as not to pose a threat to public health and safety, shall be capable
of supporting the load which normal use may cause to be placed thereon, and be
free from other cracks and breaks, and free from leaks.
(F) Exterior. The property must comply with Appendix A – International Property
Maintenance Code adopted by the Village.
(East Dundee)
Maintaining Liability Insurance
Some vacant property ordinances require owners to maintain a minimum level of liability
insurance on vacant properties. The added cost of maintaining liability insurance provides
another incentive for owners to repair or rehabilitate their properties and also spreads the risk of
injury caused by the dangers of vacant property. Because property liability insurance can be
purchased only by property owners, requirements to maintain liability insurance should exempt
third parties such as banks or mortgage servicers who may be subject to other registration-related
requirements. For example, Oak Forest’s ordinance requires that owners:
26
Obtain liability insurance and maintain such insurance for as long as the building is vacant
and file evidence of such insurance with the director, as follows: $500,000 for a vacant
residential building of one to three units; $750,000 for a vacant residential building of four
to 11 units; $1,000,000 for a vacant residential building of 12 to 48 units; $2,000,000 for a
vacant residential building of more than 48 units; and $2,000,000 for a vacant
manufacturing, industrial, storage, or nonresidential commercial building.
Developing a Vacant Property Plan
Among the most important components of successful building registry programs is a requirement
that owners submit a “statement of intent,” or vacant property plan, that sets forth the expected
period of vacancy, plans for maintaining the property during the vacancy, and a detailed plan and
timeline for reoccupying, rehabbing or demolishing the building. Those communities with
experience in administering property registry programs believe such a requirement is particularly
valuable because it provides a tool for the municipal staff to engage with motivated property
owners and help them think concretely and realistically about appropriate steps that need to be
taken to identify and address problems with their properties. For example, Evanston requires an
owner to have an approved vacant property plan within 30 days of filing the registration form.
Failure to have an approved plan within this time period or failure to comply with an approved
plan constitutes a violation of the ordinance, subjecting the owner to applicable penalties and
remedies. Included below are excerpts from the ordinances in Evanston and Mount Prospect.
At the time a building is registered as required herein, the owner shall submit a vacant
building plan. The director may prescribe a form for the plan. If the owner fails to
submit the plan as provided for by this [ordinance], the director may determine the plan.
The plan shall contain the following as a minimum:
1. A plan of action to repair any doors, windows, or other openings which are
boarded up or otherwise secured by any means other than conventional
methods used in the design of the building or permitted for new construction
or similar type. The proposed repair shall result in openings being secured by
conventional methods used in the design of the building or by methods
permitted for new construction of similar type with board removed. Boarding
shall be accomplished with materials and methods described by the Director
and available from the Director or on the City website,
www.cityofevanston.org. The owner shall maintain the building in an
enclosed and secure state until the building is reoccupied or made available
for immediate occupancy. If the owner demonstrates that securing of the
building will provide adequate protection to the public, the director of
community development may waive the requirement of an enclosure.
2. For buildings and premises thereof which are determined by the director as
being or containing public nuisances, as defined in this chapter, then the
27
vacant building plan shall contain a plan of action to remedy such public
nuisances(s).
3. A time schedule identifying a date of commencement of repair and date of
completion of repair for each improperly secured opening and nuisance
identified by the director.
4. When the owner proposes to demolish the vacant building, then the owner
shall submit a plan and time schedule for such demolition.
5. A plan of action to maintain the building and premises thereof in conformance
with this chapter.
6. A plan of action, with time schedule, identifying the date the building will be
habitable and occupied or offered for occupancy or sale. The time schedule
shall include date(s) of commencement and completion of all actions required
to achieve habitability. No plan which [fails to provide] for compliance with
this chapter or, which will not, as determined by the director, achieve such
compliance, within six (6) months, in the case of a vacant boarded building,
and two (2) years, in the case of a vacant, unboarded, and code compliant
building will be approved.
7. All premises upon which unoccupied or vacant buildings are located and the
exteriors shall at all times be maintained in compliance with this code.
8. Exterior lighting according to standards established by the director and
available from the director or on the city web site: www.cityofevanston.org.”
. . . In considering the appropriateness of a vacant building plan, the director shall
include the following in his or her consideration and shall make written findings as to
each:
1. The purpose of this chapter and intent of the city council to minimize the time
a building is boarded or otherwise vacant.
2. The effect of the building and the proposed plan on adjoining property.
3. The length of time the building has been vacant.
4. The presence of any public nuisances on the property.
5. The likelihood that the plan or portion(s) thereof will prevent or ameliorate
the condition it is designed to address.”
(Evanston)
28
The application by the owner of a vacant structure [for a vacant structure registration
certificate] shall include a “statement of intent” that shall set forth information as to: 1)
the expected period of vacancy (including the date of initial vacancy); 2) the plan for
regular maintenance during the vacancy to comply with the vacant structure
maintenance standards . . .; 3) a plan and time line for the lawful occupancy,
rehabilitation or removal or demolition of the structure; 4) measures to be taken to
ensure that the structure will be kept weather tight and secure from trespassers and that
it is safe for entry by police officers and firefighters in times of exigent circumstances or
emergency; 5) measures to be taken to assure that the premises remain free from
nuisance and in good order in conformance with the vacant property maintenance
standards; and 6) list all persons authorized to be present in the structure and provide
notices of trespass to the police authorizing the arrest for trespass of individuals not on
the list. (The owner shall update the authorized person list as needed.)
(Mount Prospect)
What Are the Consequences of Non-Compliance?
Most ordinances impose a fine for failing to register, as well as for failing to comply with any
requirements of the building property ordinance. Each violation and each day’s failure to
comply can be a separate offense. Financial penalties provide an additional incentive for
compliance and help to cover costs incurred by the community in the event of noncompliance.
Such penalties can be in addition to those already imposed through code enforcement or nuisance
abatement programs. Mount Prospect’s ordinance provides that any violation of its vacant
property ordinance is also a nuisance. Municipalities should seek a judgment lien to collect any
unpaid fees, fines and costs they have incurred. Some home rule communities, like Evanston,
also refuse to issue transfer stamps or certificates of occupancy until such fees, fines and costs
have been paid. Language from the Evanston and Mount Prospect ordinances is excerpted
below.
A premises upon which is situated a vacant building for which inspection fees or
registration fees imposed pursuant to this chapter have not been paid in full is not
eligible for city real estate transfer tax stamps. Unpaid fees shall be a lien upon the
property.
. . . A certificate of code compliance for vacant buildings issued by the community
development department and payment in full of all fees imposed pursuant to this chapter
are required prior to any occupancy of a vacant building.
. . . (A) Any person found to have violated any provision of this chapter shall be subject
to a minimum fine of one hundred dollars ($100.00) per day per violation to a maximum
of seven hundred fifty dollars ($750.00) per day per violation, in addition to any other
legal or equitable remedies available to the city. Such other remedies include, but are
not limited to, injunctive relief, application to a court of competent jurisdiction for a
29
receiver, demolition, or condemnation, contracting for the repair or purchase of the
premises, or foreclosure of any lien the city may have thereon.
(B) A separate and distinct offense shall be committed each day on which such person or
persons shall violate the provisions of this chapter.
(C) The city may enforce this chapter in its administrative adjudication system or through
the court system . . . .
(D) Nothing herein contained shall prohibit the city from immediately condemning as
provided for in this code a building or taking other immediate action upon a
determination that the building is a public nuisance or poses an imminent danger to the
occupants of the building, or the public, health, safety and welfare.
(Evanston)
A. Any person found to be in violation of any provision of this article shall be subject to
a fine as set forth in appendix A, division III of this code. Each day’s failure to
comply with an order of the director shall constitute a separate offense. Prosecution
under this section is a remedy cumulative to any and all other remedies at law and
equity, and in no way preempts, supersedes or bars prosecution for violation of this
article under subsection B of this section.
B. Any violation of this article is also declared to be a nuisance and subject to removal
or abatement as set forth in this article. An abatement action pursuant to section
23.2505 of this article is discretionary and is not a precondition to prosecution under
this section.
(Mount Prospect)1
Should There Be an Opportunity to Appeal?
Most vacant property ordinances include provisions for appealing any findings made under the
ordinance and/or for seeking a variance from certain requirements. For example, Mount
Prospect’s ordinance provides for appeals, while Burlington’s ordinance provides for both
appeals and variances.
1 Mount Prospect’s vacant structure registration form requires the owner to sign an agreement acknowledging as
follows:
I understand that failing to abide by [the regulations set forth] and maintain the structure in compliance without
further notice may result in abatement of any nuisance without further notice by the Village and all costs, including
an administrative fee up to $200.00, will be charged. Failure to pay the costs and penalty may result in the
following:
1. The denial of any future permits or Certificate of Occupancy
2. The denial of transfer stamps should property be sold
3. Referring the debt to a collection agency
4. A lien placed on the property
30
A party aggrieved by an action of the director pursuant to this article may appeal such
action by requesting a hearing before the village’s administrative law judge.
(Mount Prospect)
(a) A party aggrieved by an action of the director shall appeal such action by requesting
a hearing to the board of appeals . . . .
(b) Any person subject to the provisions of this article may seek a variance from the
provisions of this article before the board of appeals in the same manner that an
appeal is taken to the board, and subject to the same procedures as an appeal.
(c) Where a variance is requested by an applicant, the board of appeals may grant such
a variance, and render a decision in favor of the appellant, if the following are found
by the board:
1) That there are circumstances or conditions that make strict compliance with
the provisions of this article unusually difficult or unduly extensive, or would
create an undue hardship;
2) That such a hardship or condition has not been created by the applicant; and
3) That the variance requested will represent the minimum relief necessary and
will represent the least deviation possible from the requirements of this
article.
(d) In rendering a decision in favor of an applicant, the board of appeals shall attach
such conditions to such variance as it considers necessary and appropriate under
the circumstances to implement the purposes of this article.
(Burlington)
Additional Resources:
For more information about Boston, Massachusetts’ program for Vacant/Foreclosed/and
Foreclosing Properties, go to http://www.cityofboston.gov/isd/foreclosure.
For a copy of Burlington’s Vacant Building Permit Application, go to
http://www.ci.burlington.vt.us/codeenforcement/docs/VB%20Permit%20Application%20Form.p
df; for a copy of the Vacant Building Renewal Application, go to
http://www.ci.burlington.vt.us/codeenforcement/docs/VB%20Permit%20Renewal%20Form.pdf
For more information about Chula Vista, California’s Abandoned Residential Property Program,
go to
http://www.chulavistaca.gov/City_Services/Development_Services/Planning_Building/Building/
Code_Enforcement/AbanResPropertyProg.asp.
For more information about Chicago, Illinois requirements pertaining to vacant buildings, go to
http://egov.cityofchicago.org/city/webportal/portalDeptCategoryAction.do?BV_SessionID=@@
@@0331240820.1252603963@@@@&BV_EngineID=cccfadeifikhdfecefecelldffhdfho.0&dept
CategoryOID=-
536883478&contentType=COC_EDITORIAL&topChannelName=Dept&entityName=Buildings
&deptMainCategoryOID=-536883466.
31
For more information about Cincinnati, Ohio’s Vacant Building Maintenance License Program,
go to http://www.cincinnati-oh.gov/cdap/downloads/cdap_pdf34664.pdf.
For a copy of Evanston, Illinois’s Vacant Buildings Ordinance, go to
http://www.cityofevanston.org/departments/communitydevelopment/property/pdf/vacant_buildin
gs_ordinance.pdf.
For more information about Mount Prospect, Illinois’ Vacant Structure Registration Program,
contact Bob Roels, Coordinator, Environmental Health Division, 847-870-5668.
For more information about Wilmington, Delaware’s Vacant Property Registration Fee Program,
go to http://www.wilmingtonde.gov/VacantProperties/index.htm.
32
TOOL 5: TARGETING CODE ENFORCEMENT
The information below supplements the key questions section of the Vacant Properties
Toolkit and details the indicators developed in one targeted code enforcement program.
How can a municipality target resources by geographic area?
Municipalities sometimes decide to focus special attention on one or more defined geographic
areas. To do so, they must first decide how to divide the municipality into specific areas.
Municipalities can consider traditional descriptions of geographic areas, including blocks, zip
codes, census tracts and neighborhood. Municipalities may also decide to rely on less formal
geographic areas that are commonly known and understood in the municipalities. For example,
some municipalities have a clearly defined “old part of town” and “new part of town.”
Once a municipality has been organized into geographic areas, a municipality can categorize
each area based on a set of criteria, or indicators. The indicators serve mainly as a way to group
geographic areas and determine which areas are similar and in need of which resources. In
Richmond Va.’s Neighborhoods in Bloom Program, for example, the city split its neighborhoods
into four categories based on several indicators:
Redevelop: Neighborhood has extensive problems
Neighborhood has high concentration of vacant structures
Neighborhood has significant criminal activity
Poverty level (greater than 50 percent) is high
There is minimal owner-occupied housing
There is no neighborhood capacity for revitalization
Revitalize: Neighborhood shows significant signs of decline, contains conservation areas,
receives numerous federal grants and has houses that can be rehabilitated.
Significant number of structures are vacant
There is significant criminal activity
Poverty rate is 30 percent to 50 percent
Some housing is owner-occupied
Neighborhood capacity for revitalization is low
Neighborhood decline may be recent and swift
33
Stabilize: Neighborhood shows marginal signs of decline; code enforcement issues exist
Some structures are vacant
Criminal activity is resilient (attempts to eliminate have been relatively unsuccessful)
Twenty to 30 percent of households are at or below the poverty level
Owner-occupied housing may be as much as 40 to 60 percent
Neighborhood may have been in a state of decline for a long time
Neighborhood may have had long-term attention in the form of public dollars or
planning
Protect: Neighborhood has few problems but requires attention to maintain quality of life
No or very few structures are vacant
Criminal activity is minimal
Owner occupancy is relatively high
Poverty rate is relatively low (less than 20 percent)
Initial signs of decline may be present
Municipalities may identify more than one geographic area that meets its criteria for targeting. A
municipality may also decide to target multiple areas, but target each with different tools. For
example, a municipality may determine that an area on the brink of decline should be targeted
with additional resources for code enforcement while an area with limited strengths and
tremendous vacant property problems should be targeted with additional resources for
receivership or redevelopment.
For help in creating a set of neighborhood indicators, contact the Urban Institute, which runs the
Neighborhood Indicators Partnership at http://www2.urban.org/nnip/
Additional Resources
Frank G. Jackson, Making Cleveland a City of Choice, 2007. Available at:
http://www.city.cleveland.oh.us/clnd_images/mayor/initiatives/choice.pdf.
Brooklyn and Curtis Bay, Strategic Neighborhood Action Plan, 2005. Available at:
http://www.ci.baltimore.md.us/government/planning/images/BrooklynCurtisBaySNAP.pdf.
Joseph Schilling et al., The Revitalization of Vacant Properties: Richmond, 2002. Available
at: http://www.icma.org/main/topic.asp?hsid=1&tpid=17&stid=93.
34
Alan Mallach, Managing Neighborhood Change: A Framework for Sustainable and
Equitable Revitalization, 2008. Available at:
http://www.nhi.org/pdf/ManagingNeighborhoodChange.pdf
35
TOOL 6: RECOVERING COSTS OF PROPERTY MAINTENANCE
The information below supplements the key questions section of the Vacant Properties
Toolkit and includes details on how municipalities can recover the cost of property maintenance
in both a traditional sale and a foreclosure sale.
How can a municipality recover its municipal liens?
How municipalities recover the cost of property maintenance in a traditional sale
Title Process: Many liens will be recovered through the normal title review process
conducted at the point of sale. When a seller transfers a property to a buyer, the buyer
will have a title company conduct a title search. If a municipality has properly recorded
its liens, the title company should find them in the title search and refuse to provide
insurance for a clean title unless those liens are first paid off by the seller. While most
sellers will pay off valid liens at that point, some sellers will attempt to force the buyer to
buy the property with the liens attached and have the title company only insure the title
accounting for the existing liens.
Transfer Stamps: Home rule municipalities with transfer stamps are able to leverage
those transfer stamps in the sale process by refusing to give the seller the transfer stamp
until the seller has paid all of the municipal liens. This provides an attractive option for
home rule municipalities in cases where the title search process does not cause the seller
to pay the full value of any outstanding municipal liens.
Occupancy: If all municipal liens are not paid at the point of sale, some municipalities
have chosen to attempt to collect remaining municipal liens before occupancy.
Municipalities with public water service or certificates of occupancy may threaten not to
turn on water service or grant certificates of occupancy before all municipal liens are
paid. Some municipalities make such threats before the sale is completed so that the
seller is forced to pay the municipal liens. Other municipalities wait until after the sale is
complete and, if all liens are not paid off they then, use these remedies to induce buyers
to pay the liens.
How municipalities recover the cost of property maintenance in a foreclosure sale
The Problem: Municipalities doing work on a property that has not yet gone through the
foreclosure process should be concerned about recovering the value of their liens at
foreclosure sales. Because municipal liens are generally recorded after at least one
mortgage on a home, these municipal liens are often junior to mortgage liens in
foreclosure. When home values are relatively high, the high value generally ensures that
a municipality will recover the value of their liens. For example, assume at the time of
foreclosure that a home is worth $200,000, there is a $100,000 mortgage in place, and
there are municipal liens worth $5,000. At the foreclosure sale, the mortgage holder will
recover $100,000, the municipality will recover $5,000, and the homeowner will receive
$95,000. However, in today’s market, where home values are relatively low,
municipalities may not recover the value of their liens in foreclosure. For example,
36
assume that a home is worth $200,000 at the time of a foreclosure and that there are
municipal liens worth $5,000, but there is a $300,000 mortgage debt in place because the
home was originally worth $500,000. At the foreclosure sale, the mortgage holder will
recover $200,000, and the municipality will recover $0. Municipalities must understand
this dynamic in order to gauge how likely they may be to recover the value of their liens.
Priority Liens: In Illinois, to circumvent the risk that they will not be able to cover their
liens at foreclosure sale, municipalities can obtain a priority lien. When a municipality
has a receiver appointed to maintain a property (see Tool 7) the municipality receives a
priority lien and is no longer junior to the mortgage debt in foreclosure. Alternatively, as
a result of a new Illinois law, municipalities can now obtain priority liens for the
maintenance of vacant property provided the municipality follows the steps outlined in
the new legislation. (This new legislation is discussed in greater detail in the main text.)
Special Assessments: Municipalities may consider making the costs associated with
property maintenance a special assessment on a property tax bill. In order to get the costs
of municipal maintenance on a property tax bill, after proper notice, the property must be
cited with a code violation relating to cutting of grass and weeds, the removal of garbage
and debris, as well as a few other activities; certain documentation must be provided, the
fine must go through the same review procedures as other building code violations, and a
lien must be placed on the property. While some of these provisions create a heavy
burden on municipalities and may make the special assessment option undesirable, there
may be some times where a property presents a significant enough problem that the
potential benefit will outweigh the burden.
37
TOOL 7: RECIEVERSHIP
The information below supplements the key questions section of the Vacant Properties
Toolkit.
What Are Common Challenges in Receivership?
Initial Financing: Though rental income and receiver’s certificates allow
municipalities to defray the cost of repairing properties, these mechanisms have
limitations. Rental income can be unpredictable as tenants move in and out and parts
of buildings are closed down for repairs. Also, lenders may be wary of lending to
receivers because receivers do not have title to the property. Because a receiver’s lien
is a significant encumbrance on a property, banks may be reluctant to lend to
someone who wants to purchase the property.
Timing. Even a municipality which aggressively forecloses on liens will face an
obstacle to recovering costs because a municipality must wait 15 days after filing a
lien before a foreclosure hearing can be conducted and another 60 days after the entry
of a foreclosure order before the redemption period has expired. In the time it takes
for the municipality to recover the lien from the value of a property or from an owner,
the property may decline in value for the same reasons the property was initially in
trouble. Municipalities that operate a large scale receivership program should
consider addressing this problem in two ways. First, municipalities should consider
filing a lien as soon as the municipality accrues significant costs. Additional costs can
then be added to the lien proceedings as it makes it ways through the foreclosure
process. Second, municipalities should consider having receivers perform only the
maintenance necessary for property stabilization. Further property rehabilitation can
take place once a new owner takes possession of the property. In this way, the
municipality does not put a substantial part of its resources at stake on each property
in receivership.
How Can Non-Profit Organizations get a Receiver Appointed?
The Abandoned Housing Rehabilitation Act allows a variety of organizations to petition for and
become receivers for distressed properties. An organization is eligible to be a receiver if it is an
Illinois corporation, agency, partnership, association, firm, or other entity which has two or more
people, is conducted on a non-profit basis, and has among its purposes the improvement of
housing. Municipalities are not organizations under this law.
An organization can ask a court to become a receiver if the property has been continuously
unoccupied for a year, the property is a nuisance, the organization intends to use the property for
low- and moderate-income housing after the property is rehabilitated, and the organization
provides notice of the proceeding to the property’s owner, judgment creditor, tax purchaser, or
other party that has a legal or equitable interest in the property. Once in court, the organization
38
must submit a rehabilitation plan for the property and show that it has sufficient resources to be a
receiver.
After the court appoints an organization as the receiver, the owner has two years to regain
control of the property. If the owner is successful in regaining control, the owner must repay the
organization’s expenses for rehabilitating the property. If the owner does not regain control
within two years, the organization can gain title to the property, and then use the property for
low- and moderate-income housing.
39
TOOL 8: ACQUIRING PROPERTIES
The information below supplements the key questions section of the Vacant Properties
Toolkit and includes details of the tax sale process and a specific example of a successful land
banking program.
How can a municipality acquire properties?
Purchase Properties. Municipalities can simply purchase properties on the same basis as
a private actor. Such purchases, however, are subject to both financial resource
constraints and political approval. In the current environment, there are increasing federal
resources available for such purchases through programs such as the Neighborhood
Stabilization Program
(http://www.hud.gov/offices/cpd/communitydevelopment/programs/neighborhoodspg/).
Eminent Domain. Municipalities can acquire properties through the use of eminent
domain, which requires that a property be taken only for a public purpose and that the
owner receive just compensation. Under Illinois law, municipalities may use eminent
domain to take individual blighted properties even if they are not part of a larger
redevelopment area.
Transfers. Municipalities can receive properties through transfers from other government
entities, private individuals or non-profits. Some property owners may wish to transfer
properties to a municipality or a non-profit, such as a community development
corporation, either for free or at a discount, in order to gain state and federal tax
advantages.
Tax Sales.
How does the tax sale process work?
Many owners who have abandoned their properties stop paying property taxes. In Illinois, the
property taxes are then “sold” to a third-party tax buyer. The owner may “redeem” the property
within two years, by paying the tax buyer for the taxes the owner had failed to pay, plus interest.
If the owner does not redeem the property within two years, the tax buyer takes title to the
property.
How are the taxes “sold”?
Unpaid property taxes are are “sold” by the county at an annual tax sale. At the tax sale,
individuals bid on the taxes for each property in an auction-style format. When an individual bids
at an annual tax sale, they pledge to pay the full value of the property taxes to the various taxing
entities, including the municipality, county, and other taxing bodies, immediately. A winning
bidder is the individual that bids the lowest interest rate. This is the interest rate that dictates how
40
much the property owner must pay in order to redeem the owner’s property taxes from the
winning bidder. Essentially, the lower the interest rate the easier it is for a property owner to
redeem the owner’s property taxes and the less money the property tax buyer will make in the
transaction. If taxes are not sold at an annual sale, two things can happen. If the property is
worth more than the debt, then the property is forfeited to the State of Illinois. If the property is
worth less than the debt, it goes to a scavenger sale. At a scavenger sale, taxes are sold for less
than the value of the taxes and the taxing district often receives far less than the full value of the
outstanding property taxes.
Why acquire properties through the tax sale process?
Acquiring properties through the tax sale process is almost always cheaper for municipalities
than buying a property on the open market. If a municipality purchases the property taxes on a
property and if the property taxes are not paid back within two years, the municipality will
acquire absolute title to the property. Additionally, if a property is not being maintained between
the time a municipality purchases the tax on a property and the time the municipality acquires the
property, the municipality can petition the court to prevent waste on the property, including
doing so by appointing a receiver for the property. Once a municipality acquires the property, the
municipality can abate all unpaid municipal property taxes on the property. There are, however,
costs to acquiring property through the tax sale process, including legal fees and holding costs
for acquired properties.
How can a municipality acquire a property through the tax sale process?
If taxes are owed to a municipality, the municipality may participate in the tax auction for that
property on the same basis as other entities. This requires the municipality to abide by all the
requirements of the tax sale process, including paying the full value of the taxes when they are
purchased and bidding based upon the interest rate the municipality is willing to charge the
property owner. Any taxing district, including a municipality, can bid at the scavenger sale.
With the help of a willing county government a municipality can also acquire a property through
a tax sale without paying cash for the value of the property taxes. This means that the county can
acquire the taxes to the property without having to pay cash up front and then acquire the
property in two years if the owner does not repay the property taxes. In effect, the county agrees
to pay the taxes on the property instead of paying cash, and then uses its authority to extinguish
the taxes, including the amount owed to taxing entities besides the municipality. After a county
acquires the property, it can transfer the property free and clear to the municipality in which the
county is located.
Are there any models for acquiring properties in a systematic way?
Land banking is the main model for acquiring properties in a systematic way. Land banks are
governmental or quasi-governmental entities established to acquire troubled properties, hold
them, ensure adequate property maintenance and ultimately convey them in a way that returns
them to productive use. Land banks can generally acquire, hold and convey property more
effectively and efficiently than traditional government agencies because land banks are created to
carry out those narrow tasks, can develop the necessary capacity and highly-specialized skills,
41
and can operate free of much of the bureaucracy that makes it difficult for governments to
acquire and convey property.
Under existing state law, Illinois municipalities can engage in the core functions of land banking
– strategically acquiring, redeveloping and disposing of vacant properties to bring those
properties back into productive use. To do so, a municipality or group of municipalities could
create a team of municipal staff members or even a separate committee within municipal
government to focus on the problem of acquiring and redeveloping vacant properties.
A major challenge for municipalities engaging in land banking is finding the funding necessary
to acquire property. This problem can be partially addressed by acquiring properties thorough the
tax sale process. In addition, where state, federal, private or non-profit dollars are available, an
aggressive redevelopment strategy can be pursued without much direct municipal funding.
Land banks could work even more effectively to return troubled properties to productive use if
Illinois law were amended to authorize municipalities to give land banks some of the powers
they have been given in other states. For example, land banks could be authorized – like counties
– to make “no cash bids,” in order to acquire properties more easily. To make it easier to sell a
property and return it to productive use, land banks could also be granted the power to extinguish
all outstanding city and county taxes on a property. A variety of systems can be put in place to
ensure that land banks are accountable to the jurisdictions that create them. For example, land
banks can be governed by boards comprised in whole or in part by local government officials.
Land banks can have their own dedicated staff, or be staffed by employees that work for relevant
government departments.
Additional Resources
Frank Alexander, Land Banking as Metropolitan Policy, 2008.
http://www.brookings.edu/papers/2008/1028_mortgage_crisis_alexander.aspx
Frank Alexander, Land Bank Authorities: A Guide for the Creation and Operation of Local
Land Banks, 2005. http://www.lisc.org/content/publications/detail/793/
Living Cities, Purchasing Properties at Scale: Lessons on Acquiring REOs During the
Foreclosure Crisis from Pioneering Project, 2009.
http://api.ning.com/files/kUQU9L5Wi0mZzeHd-
twUmYNtAaEO*SK0o4LNP52Rg2s6uF0ZRSaLYf6uHyZANcIW7PQqUypAjbH8Fr6h*vat9qp
Hx5sVSTK-/20090916AcquisitionCaseStudy.pdf
Background
As the Economic Development Committee may recall during the March 2015 meeting, staff
brought up the possibility of proposing additional revenue programs to supplement the B.U.I.L.D.
incentive should the City Council approve its extension until the end of the year. Since that time, we
have worked with the City Attorney to create a Vacant Property Registration Program which will
allow the City to keep track of properties in foreclosure, perform more in-depth inspections of vacant
properties (residential and commercial) before substantial issues occur and generate additional
revenue to cover staffing time to implement such an ordinance.
The proposed annual registration fee of $250 includes a $200 vacant building fee and a $50
inspection fee. These fees are per building, per year as long as the building(s) remain vacant.
Attached is a memorandum from the City Attorney’s office which explains the municipality’s
authority to enact such a program and a draft ordinance for consideration.
Proposal Request
Below is a brief summary of the more compelling components of the ordinance such as the
establishment of vacancy; obligation to register vacant buildings; and enforcement and penalties.
Establishing Vacancy
Per the attached draft ordinance, staff is seeking to implement a Vacant Property Registration
Program for the purpose of identifying, registering and regulating buildings that are deemed vacant.
The following standards or evidence of vacancy, per the proposed ordinance, must include a
combination of such conditions:
1. Substantially all lawful residential or business activity has ceased.
2. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
3. The building is substantially devoid of contents.
4. The condition and value of fixtures or personal property in the building.
5. The lack of utility services (water, sewer, electric or natural gas).
6. The building is the subject of a foreclosure action.
7. The presence or recurrence of uncorrected code violations.
8. Overgrown and/or dead vegetation.
9. Accumulation of newspapers, circulars, fliers and/or mail.
10. Abandonment by owner.
Memorandum
To: Economic Development Committee
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: May 19, 2015
Subject: Vacant Property Registration Program
Additionally, the proposed ordinance would give the City the authority to not only externally
inspect such vacant buildings, but enter upon any and all premises and within any and all unsecured
structures upon determining the status of vacancy.
Obligations to Register Vacant Buildings
With regards to the obligations of the owners of vacant buildings under this proposed
ordinance, they are required to register the property with the City as follows:
• Completion of a registration form with pertinent information regarding the property,
such as address, case name/number of any pending litigation, and contact for property
maintenance.
• Payment of a $250 annual fee, per building, which includes $200 for registration of
the vacant building and $50 for building inspection.
• Proof of Insurance for as long as the building remains vacant. A copy will be required
to be kept with the application which requires the following coverage:
o $500,000 for vacant residential building with one to three units
o $750,000 for vacant residential building with four to eleven units
o $1,000,000 for vacant residential building with twelve to forty-eight units
o $2,000,000 for vacant residential building with more than forty-eight units,
manufacturing buildings, industrial buildings, storage or nonresidential
commercial buildings.
• Submission of a Vacant Building Plan which shall contain some of the following
information:
o Plan of action to repair or remedy any building violations, public nuisances or
methods to secure the property.
o Time schedule to commence and complete such repairs or demolish structure.
o Plan of action to maintain the building and maintain conformance.
o A date or time schedule of when the building will be habitable and occupied
or offered for occupancy or sale.
o Requirement for exterior lighting to be maintained for all vacant commercial
buildings.
Enforcement and Penalties
Non-compliance by an owner of a vacant building with any of the obligations in the proposed
ordinance is considered a violation of the City Code which is subject to a minimum fine of $100 per
day per violation to a maximum fine of $750 per day per violation.
Potential Revenue
In 2013, the City began receiving notices from banks and mortgage lending institutions when
properties in foreclosure are legally transferred into their possession. Additionally, staff has
independently researched foreclosure trends within the City and provided periodic reports to the
Economic Development Committee as an informational item.
Between January 2013 and December 2014, the staff has tracked approximately 250 new
foreclosure fillings in Yorkville. The chart on the following page illustrates the foreclosures by
month for the years 2013 and 2014.
Had the proposed Vacant Building Registration ordinance been in effect during that time, the
bank or mortgage lending institution would have been required to register each building as a vacant
property and submit an annual registration and inspection fee of $250 per building, totaling $62,500
of potential missed revenue.
Staff Comments
Staff is seeking direction from the Economic Development Committee regarding the
proposed Vacant Building Registration Program. While this ordinance may not reduce the number of
vacant buildings and nuisance properties within the City, it will allow for better tracking,
administration, enforcement and ability to impose greater fines to those owners of delinquent and
vacant buildings. It may also prove to be an additional revenue stream to help defray the loss revenue
of B.U.I.L.D. program.
Should the EDC consider favorably of this request, the City Attorney has prepared an
ordinance extending the program until December 31, 2015 which is attached for your review. We ask
that this is presented at the next City Council meeting for a vote. Staff will be available at the
meeting to answer any questions from the Committee regarding this agenda item.
Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec.
2013 Total 15 12 11 21 6 9 16 8 12 18 11 8
2014 Total 13 9 9 8 8 8 11 3 12 7 11 4
0
5
10
15
20
25
Foreclosures
2013-2014 Foreclosures
LAW OFFICE
KATHLEEN FIELD ORR & ASSOCIATES
53 WEST JACKSON BLVD.
SUITE 964
CHICAGO, ILLINOIS 60604
(312)382-2113
(312)382-2127 facsimile
KATHLEEN FIELD ORR BETHANY S. NYSTROM
kfo@kfoassoc.com bsn@kfoassoc.com
MEMORANDUM
To: Krysti Barksdale-Noble, Community Development Director
From: Bethany Nystrom
Kathleen Field Orr & Associates
Date: April 15, 2015
Subject: Vacant Property Registry
This memorandum is in response to your inquiry into whether or not the City may require
banks to register vacant properties that they are foreclosing on with a vacant property registry
and pay registration fees.
Illinois law requires banks to mail to the City a copy of the notice of foreclosure when a
foreclosure case is initiated for a residential property. 735 ILCS 5/15-1503(b). Banks are also
required to mail a copy of the confirmation-of-foreclosure-sale order to the City. 735 ILCS 5/15-
1508(b-10). The confirmation order includes the name, address, and telephone number of the
holder of the certificate of sale or deed issued pursuant to that certificate or, if no certificate or
deed was issued, the purchaser, whom the City may contact with concerns about the property.
735 ILCS 5/15-1508(b) The City is required to clearly publish on its website a single address to
which the notice and the copy of the confirmation order shall be sent.
Pursuant to the City’s authority to define, prevent and abate nuisances, the City may
adopt an ordinance declaring unregistered vacant properties to be a nuisance. The ordinance
may require the owner of a vacant building to register the building with the City within a certain
time period of becoming vacant. The ordinances generally require the personal contact
information of the owner or another responsible party who the City may contact regarding code
violations or other issues associated with the property, and that the registrant submit insurance
information to verify that the property is insured. The City may also require vacant property
owners to pay a registration fee as long as the amount of the fee is reasonably related to the cost
of the services that the City provides pursuant to the vacant property ordinance. Municipalities
commonly require registration fees between $50 and $100.
The City cannot require a bank that is in the midst of foreclosure proceedings to register a
vacant property with a vacant property registry and pay a registration fee because the bank does
not yet own the property. Because the bank does not own the property, it is not under a legal
obligation to maintain or otherwise be responsible for the property, and thus, even if the City
deems the vacant property to be a nuisance or determines that other code violations exist on the
property, the bank will not be the party responsible for abating said nuisance or any code
violations.
Generally, in an uncontested foreclosure proceeding it will take a bank fifteen months at
a minimum from the time a homeowner misses his or her first mortgage payment to be awarded
title to a property following a mortgage foreclosure sale. Once the bank acquires ownership of
the vacant property, the City may require the bank to register the property with the City’s vacant
property registry and pay the appropriate registration fee. Until the bank acquires title to the
property, the City may only require the mortgagor of the vacant property to register the property
and pay a registration fee.
If you have any questions or concerns about the foregoing, please do not hesitate to
contact our office.
Ordinance No. 2015-___
Page 1
Ordinance No. 2015-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, ADDING LICENSING REQUIREMENTS AND REGULATION
OF VACANT BUILDINGS
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the City desires to establish a program for identification, registration and
regulation of buildings which are or become vacant and determine the responsibilities of owners
of those vacant buildings.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Chapter 7 of Title 4 be and is hereby added to the Yorkville City Code to
read as follows:
“CHAPTER 7
VACANT BUILDINGS
4-7-1: DECLARATION OF POLICY:
The purpose of this chapter is to protect the public health, safety, and welfare by enactment of
this chapter which:
A. Establishes a program for identification, registration, and regulation of buildings which are or
become "vacant" as defined herein; and
B. Determines the responsibilities of owners of vacant buildings; and
C. Provides for administration, enforcement, abatement of public nuisances, and the imposition
of penalties.
This chapter shall be liberally construed to effect its purposes.
4-7-2: OTHER ORDINANCES:
This chapter shall not be construed to prevent the enforcement of other applicable ordinances,
codes, legislation, and regulations which prescribe standards other than are provided herein.
When a provision of this chapter conflicts with any other provision of the code regulating the
same subject matter, the more stringent or restrictive provision shall apply.
Ordinance No. 2015-___
Page 2
4-7-3: DEFINITIONS:
Unless otherwise expressly stated or clearly indicated by the context, the following terms shall,
for the purpose of this chapter, have the meanings indicated in this section:
BOARDED BUILDING: A building that has had, in a manner intended to be temporary or
permanent, any or all of its openings covered by some material for the purpose of securing or
preventing access or damage to the building or its components, whether such material is opaque,
solid or transparent, and whether such material is affixed to the interior or exterior of the
building. For the purpose of this definition, such openings shall include any doors, windows or
other openings that exist for the purpose of providing light, ventilation, ingress and egress to the
building or other access to a part or portion of the building.
BUILDING: Any residential structure, or portion thereof, containing one or more dwelling units
used or intended to be used for human habitation, or any business or commercial structure
occupied or intended for supporting any occupancy.
DANGEROUS BUILDING:
A. Any building that is dangerous to the public health because of its construction or condition, or
which may cause or aid in the spread of disease or cause injury to the health of its occupants or
to neighboring structures; or
B. Any building which, because of faulty construction, age, lack of proper repair or any other
cause, is especially liable to fire and constitutes or creates a fire hazard; or
C. Any building, which, by reason of faulty construction, age or lack of repair is likely to
collapse or fall.
DANGEROUS STRUCTURE: Any structure which is in a condition that is dangerous to the
public health in any way.
DIRECTOR: The community development director, or his or her designee. All references to the
director in this chapter shall be deemed to include the community development director or his or
her designee.
DWELLING: A structure, or portion thereof, used for human habitation
DWELLING UNIT: One or more rooms containing individualized cooking, sleeping and
sanitary facilities which is designated, occupied or intended for use by one household.
EVIDENCE OF VACANCY: Any condition that on its own or combined with other conditions
present would lead a reasonable person to believe that the property is vacant. Such conditions
include, but are not limited to, the following:
A. Substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents.
D. The condition and value of fixtures or personal property in the building.
Ordinance No. 2015-___
Page 3
E. Lack of utility services (water, sewer, electric or natural gas).
F. The building is the subject of a foreclosure action.
G. The presence or recurrence of uncorrected code violations.
H. Overgrown and/or dead vegetation.
I. Accumulation of newspapers, circulars, fliers and/or mail.
J. Abandonment by owner.
OWNER: Any person, agent, operator, firm, corporation, limited liability company, partnership,
joint venture, land trust, inter vivos trust, or other entity having a legal or equitable interest in a
property; or recorded in the official records of the state, county, or City as holding title to the
property; or otherwise having control of the property, including, but not limited to, the guardian
of the estate of any such person if ordered to take possession of real property by a court, the
executor or administrator of the estate of any such person if authorized by statute or ordered to
take possession of real property by a court, or any person maintaining, operating or collecting
rent with respect to a property.
PERSON: Includes a corporation, a partnership, a limited liability company, a joint venture, or
other entity as well as an individual.
PREMISES: A lot, plot or parcel of land including any structures thereon.
PUBLIC NUISANCE: Shall include the following:
A. Any physical condition or uses of any premises that is regarded as a public nuisance at
common law, under the Illinois Compiled Statutes, or under this code, as amended; or
B. Any physical condition, use or occupancy of any premises or its appurtenances considered an
attractive nuisance to children, including, but not limited to, abandoned wells, shafts, basements,
excavations, swimming pools and unsafe fences or structures; or
C. Any building that has unsanitary sewage or plumbing facilities; or
D. Any building designated by the director as unsafe for human habitation or use; or
E. Any building that constitutes a fire hazard, or is unsafe or unsecure to a degree that endangers
life, limb or property; or
F. Any premises that is unsanitary, or which is littered with rubbish or garbage, or which has an
uncontrolled growth of weeds; or
G. Any building that is: in a state of dilapidation, deterioration or decay; improperly constructed;
unsecured; vacant and boarded; damaged by fire to the extent that it no longer provides shelter;
in danger of collapse or structural failure; or dangerous to anyone on or near the premises; or
H. Any premises that contains evidence of unlawful activity to a degree that such activity may
endanger, threaten or otherwise negatively impact the users and value of adjacent premises; or
I. Any premises found by a court of competent jurisdiction to be a criminal public nuisance
under this code; or
J. Any building deemed to be a "dangerous building" or any structure deemed to be a "dangerous
structure" under this section.
UNOCCUPIED BUILDING: Any business, industrial, retail, or commercial building, or any
single-family or multi-family building, or portion thereof, which is vacant and lacks the habitual
Ordinance No. 2015-___
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presence of human beings who have a legal right to be on the premises, including buildings
ordered vacated by the director pursuant to authority granted to the director by this code.
In determining whether a building is "unoccupied", the director may consider these factors,
among others:
A. A building at which substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents. The condition and value of fixtures or
personal property in the building are relevant to this determination.
D. The building lacks utility services, i.e., water, sewer, electric or natural gas.
E. The building is the subject of a foreclosure action.
F. The building is not actively for sale as part of a contractual agreement to sell the building, and
lacks "For Sale", "For Rent" or similar signage.
G. The presence or recurrence of uncorrected code violations.
VACANT BUILDING: A building or portion of a building which is:
A. Unoccupied and unsecured; or
B. Unoccupied and secured by boarding or other similar means for more than thirty (30) days; or
C. Unoccupied and a dangerous structure; or
D. Unoccupied as a result of having been declared unsafe for occupancy by the director pursuant
to applicable law; or
E. Unoccupied and having multiple violations of this code, as amended; or
F. Unoccupied and the building or its premises have been the site of unlawful activity within the
previous six (6) months; or
G. Condemned or declared unsafe for occupancy by the director and unlawfully occupied; or
H. Unoccupied for over forty (40) days and during which time the director has issued an order to
correct public nuisance conditions and the same have not been corrected in a code compliant
manner; or
I. Unoccupied and the subject of either pending mortgage foreclosure proceedings or mortgage
foreclosure proceedings that have been completed within the past two (2) years and the building
has not since been reoccupied; or
J. Unoccupied for over one year; or
K. Abandoned by persons who surrender their claim, right or interest in the property; or
L. Unoccupied residential property found by a court of competent jurisdiction to be "abandoned
residential property" as defined in sections 15-1200.5 and 15-1200.7 of the code of civil
procedure.
But not including an:
Unoccupied building: a) which is undergoing construction, renovation, or rehabilitation and
which is in compliance with all applicable ordinances, codes, legislation, and regulations, and for
which a building permit has issued, and for which construction, renovation or rehabilitation is
proceeding diligently to completion; or b) which is unoccupied as a result of the owner who is a
member of the military and is deployed for military service and is otherwise secure; or c) which
is secure but is the subject of a probate action, action to quiet title or other ownership dispute; or
d) which is occupied only on a seasonal basis and is otherwise secure and in substantial
compliance with all applicable codes, regulations and laws.
Ordinance No. 2015-___
Page 5
CITY: The United City of Yorkville, an Illinois municipal corporation of Kendall County,
Illinois.
4-7-4: VACANT BUILDING DETERMINATION:
A. The director may evaluate buildings in the City that he or she believes to be unoccupied by
means of any lawful inspection and based on evidence of vacancy factors and make a
determination as to whether the building is a "vacant building" within the meaning of section 4-
7-3 of this chapter. For the purposes of conducting this evaluation, the director is authorized to
enter upon any and all premises and within any and all unsecured structures. The director may
determine that a building which meets any of the criteria set forth in the definition of "vacant
building" in section 4-7-3 of this chapter is not to be regulated under this chapter for a stated
period, if upon consideration of reliable, substantiated and sufficient evidence, he or she
determines that the circumstances which give rise to the building being eligible for regulation
hereunder are clearly temporary in nature and are either in the process of being addressed or will
soon be addressed by the owner and that therefore regulation of the building under this chapter
would not serve the public health, welfare, and safety and makes written findings in support of
his or her decision. The determination shall be in writing and shall state the factual basis for the
determination. For buildings the director determines to be "vacant buildings", he or she shall,
within seven (7) days of making that determination, send notice of his/her written determination
with the factual findings to the name and address of the last taxpayer of record for such parcel
listed on the most recent Kendall County tax roll. Said notice of determination shall be sent by
certified mail, return receipt requested, and by regular first class United States mail, with proper
postage prepaid, or by personal substitute service and posted in a conspicuous location on the
building. Failure of delivery shall not excuse a person from complying with this chapter. The
director may personally serve or cause personal service of the notice of determination. Any
person making such service shall execute an affidavit attesting to the facts of service. The
director shall maintain a record of such mailing for each notice of determination sent.
B. Unless waived by the director for good cause, the notice shall specify a date and time upon
which the owner shall allow for a code compliance inspection of the interior of all "vacant
buildings" to determine the extent of any compliance with City property maintenance, building,
zoning, health, fire, water and sewer codes, and/or to determine whether there is any unsecured
access to the building (doors, windows and other points of entry); whether flammable liquids or
other hazardous materials are stored on the premises or in the vacant building; whether the
utilities, including water, sanitary sewer, gas and/or electricity are running or have been shut off;
whether the sump pump is working; whether there is any standing water in the basement or crawl
space; whether the furnace and/or hot water heater are operable if the gas has not been turned off
to the vacant building; whether the roof or other exterior surface or enclosures are leaking or
have been water damaged, whether there are any visible signs of mold; whether there are
animals, rodents, vermin or insects present on the premises or in the building; and whether all
outdoor pools and/or hot tubs are securely covered and/or drained. Said inspection shall also
determine the existence of any unlawful improvements to the property and any portions of the
building, including attic and basement areas, that appear to have been unlawfully occupied.
Ordinance No. 2015-___
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C. If the director requests a code compliance inspection of the interior of the building at the time
he or she issues the notice of determination, the director shall set a tentative date and time for the
code compliance inspection of the interior of the vacant building. After receipt of the notice of
determination that includes a tentative walk-through inspection date, if the owner does not appeal
the determination, the owner shall either confirm the tentative date for the inspection or shall
schedule a new date and time for same. If the owner fails to confirm the tentative date and time
for the inspection or refuses to schedule or permit the inspection within a reasonable time, the
City may obtain an administrative search warrant to accomplish the inspection, and will not
conduct an interior inspection of the premises without obtaining such warrant, except when there
is evidence of vacancy and access to the building is unsecured or there is an actual emergency or
if the City administrator or the chief of police determines that there is an actual threat to health or
safety based on reliable, substantiated and sufficient evidence.
D. The City shall charge the owner a fee of fifty dollars ($50.00) to offset the cost to the City of
said inspection. The owner shall pay the inspection fee to the City within thirty (30) days of the
initial inspection.
E. The notice of determination shall contain a statement of the obligations of the owner of a
building determined to be a vacant building, a copy of the registration form the owner is required
to file pursuant to section 4-7-6 of this chapter, and a notice of the owner's right to appeal the
director's determination.
4-7-5: APPEAL OF VACANT BUILDING DETERMINATION:
A. An owner of a building determined by the director to be a vacant building as provided for in
this chapter may appeal that determination to the City Administrator. Such appeal shall be in
writing and shall be filed with the City Administrator within fifteen (15) days of the date of
mailing of the notice of determination. The filing of an appeal stays the owner's obligation to
register his or her building as required by section 4-7-6 of this chapter. The appeal shall contain a
complete statement of the reasons the owner disputes the director's determination, shall set forth
specific facts in support thereof, and shall include all evidence the owner relies upon to support
the appeal. The City Administrator or her designee shall decide the appeal on the basis of facts
presented by the owner in his or her written appeal and the director's written determination.
B. The burden is upon the owner to present sufficient evidence to persuade the City
Administrator that it is more likely than not that the subject building is not a "vacant building"
within the meaning of this chapter.
C. The City Administrator, or her designee, shall send a written decision to the owner within ten
(10) days of her receipt of the appeal. The City Administrator may, but is not required to, seek
additional information from the owner. The City Administrator, or her designee, may, upon
written notice thereof to the owner, take ten (10) additional days, to decide the appeal if she
determines that such additional time is required for consideration of the appeal.
D. An owner who wishes to challenge applicability of this chapter to his/her building prior to the
director's determination having been made shall set forth specific facts to support inapplicability
Ordinance No. 2015-___
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in writing to the director. In the event the director determines that the subject building is a
"vacant building", the owner shall have the right to appeal the director's determination to the City
Administrator as provided for herein.
E. If the City Administrator, or her designee, fails to grant or deny an appeal within the time
periods set forth in this section, the appeal shall be deemed denied.
F. All references to the City Administrator in this chapter shall be deemed to include the City
administrator or his or her designee.
4-7-6: OBLIGATION TO REGISTER VACANT BUILDINGS AND FORECLOSED
UNOCCUPIED BUILDINGS:
Owners of "vacant buildings" and mortgage lenders who acquire title to unoccupied buildings
shall be required to register the same with the director as prescribed below:
A. Owner's Obligation To Register Vacant Buildings: The owner of a building that the director
has determined to be a "vacant building", or the owner of a building whose appeal from the
director's determination has been denied by the City Administrator, or the owner of a building
who knows, or from all the facts and circumstances should know, that his or her building is or
has become a "vacant building" within the meaning of this chapter, shall take the actions
provided for in this section within fifteen (15) days after either the date of director's notice of
determination, the denial of the owner's appeal, or the occurrence of facts that would cause a
reasonable person to believe that the building was a "vacant building".
1. Registration of Building: The owner of a "vacant building" shall be required to register the
building with the director on a form provided by the director and pay a two hundred dollar
($200.00) annual nonprorated vacant building registration fee. This annual registration fee shall
be in addition to the fifty dollar ($50.00) inspection fee set forth in subsection 4-7-4D of this
chapter.
a. The form shall include, as a minimum, the name, street address, and telephone number
of the owner; the case name and number of any litigation pending concerning or affecting
the building, including bankruptcy cases; and the name, street address, and telephone
number of all persons with any legal, equitable or beneficial interest in the building or the
premises. The form shall require the owner to identify and authorize a natural person
twenty one (21) years of age or older who maintains a permanent address in Kendall
County to accept service on behalf of the owner with respect to any notices the director
sends pursuant to this chapter or service of process in any proceeding commenced to
enforce any provision of this chapter, and file with the director on the registration form,
the name, address, telephone number, of said person. A street address is required; a post
office box is not an acceptable address.
b. The form shall require the owner to:
(1) Indicate his or her "acceptance of notice by posting" consenting to service of
notices sent or required to be sent, pursuant to this chapter, by posting on the
building if the owner fails to renew the registration if required, or maintain as
current with the director the information required regarding the person designated
and authorized to accept notice and service of process;
Ordinance No. 2015-___
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(2) Renew the vacant building registration each year on the anniversary date of
the first filing for the time the building remains vacant and pay the required two
hundred dollar ($200.00) annual fee; and
(3) File an amended registration within fifteen (15) days of any change in the
information contained in the annual registration. A new registration is required for
any change in ownership whatsoever.
d. Registration does not exonerate the owner from compliance with all applicable codes
and ordinances, including this chapter, nor does it preclude any of the actions that the
City is authorized to take pursuant to this chapter or elsewhere in this code.
2. Inspection Conducted: The City shall send the inspection report to the owner within thirty (30)
days. The owner shall allow for a code compliance inspection of the interior of the vacant
building and pay the fifty dollar ($50.00) fee to defray the cost of said inspection. The inspection
report shall include a reasonable date by which code compliance shall be required, and periodic
reinspections shall take place, as necessary, until code compliance is achieved.
3. Insurance Required: The owner shall obtain liability insurance and maintain such insurance for
as long as the building is vacant, and file evidence of such insurance with the director, as
follows: five hundred thousand dollars ($500,000.00) for a vacant residential building of one to
three (3) units; seven hundred fifty thousand dollars ($750,000.00) for a vacant residential
building of four (4) to eleven (11) units; one million dollars ($1,000,000.00) for a vacant
residential building of twelve (12) to forty eight (48) units; two million dollars ($2,000,000.00)
for a vacant residential building of more than forty eight (48) units; and two million dollars
($2,000,000.00) for a vacant manufacturing, industrial, storage, or nonresidential commercial
building.
4. Vacant Building Plan: Unless waived in writing by the director at the time of his or her
determination that the building is a "vacant building", the owner shall submit a vacant building
plan at the time a building is registered as required herein. The director may prescribe a form for
the plan. If the owner fails to submit the plan if so requested and as provided for by this chapter,
the director may determine the plan, which he may allow to be modified after conducting a code
compliance inspection and follow up inspections for code compliance. The plan shall contain the
following as a minimum:
a. A plan of action to repair any doors, windows, or other openings which are boarded up
or otherwise secured or covered by any means other than conventional methods used in
the design of the building or permitted for new construction or similar type. The proposed
repair shall result in openings being secured by conventional methods used in the design
of the building or by methods permitted for new construction of similar type with board
removed. Boarding shall be accomplished with materials and methods described by the
director and available from the director. The owner shall maintain the building in an
enclosed and secure state until the building is reoccupied or made available for
immediate occupancy. If the owner demonstrates that securing of the building will
provide adequate protection to the public, the director may waive the requirement of an
enclosure.
b. For buildings and/or premises which are determined by the director as being or
containing public nuisances, as defined in section 4-7-3 of this chapter, then the vacant
building/premises plan shall contain a plan of action to remedy such public nuisance(s).
c. A time schedule identifying a date of commencement of repair and date of completion
of repair for each improperly secured opening and nuisance identified by the director.
Ordinance No. 2015-___
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d. When the owner proposes to demolish the vacant building, then the owner shall submit
a plan and time schedule for such demolition. The owner shall ensure all necessary
permits and approvals are obtained prior to commencing demolition.
e. A plan of action to maintain the building and/or premises thereof in conformance with
this chapter.
f. A plan of action, with a time schedule, identifying the date the building will be
habitable and occupied or offered for occupancy or sale. The time schedule shall include
date(s) by which all necessary permits shall be procured, date(s) of commencement and
completion of all actions required to achieve habitability. No plan which fails to provide
for compliance with this chapter or, which will not, as determined by the director,
achieve such compliance, within thirty (30) days, in the case of a vacant boarded
building, and within one year, in the case of a vacant, unboarded, and code compliant
building will be approved, except that the director may approve an extension of the time
during which the building will be unoccupied beyond one year to a date certain but then
only based upon clear and documented evidence of good cause shown by the owner as
determined by the director.
g. All premises upon which unoccupied or vacant buildings are located shall at all times
be maintained in compliance with this code, as amended, including, but not limited to, the
following:
(1) Interior: All interior structures shall be maintained in a clean, safe, secure and
sanitary condition. Special attention shall be made to utilities and, if applicable,
sump pumps and other related devices shall be kept operational. Winterization of
structures shall be completed as necessary.
(2) Exterior: All exterior structures and property shall be maintained and kept free
of items that give the appearance that the property is abandoned, including, but
not limited to, overgrown and/or dead vegetation, accumulation of newspapers,
circulars, fliers and/or mail, past due utility notices and/or disconnected utilities,
or the accumulation of junk or debris.
h. For vacant commercial property exterior lighting shall be maintained according to
standards established by the director and available from the director.
i. For vacant commercial property, all ground floor windows facing street frontage,
including, but not limited to, all display windows in unoccupied or vacant commercial
buildings shall be kept in a well maintained and clean condition and shall be covered on
the interior side in a professionally finished manner with an opaque window covering
material manufactured for that purpose and approved by the director, or in the case of
display windows, such windows shall be kept in a well maintained and clean condition
and the display area shall be enclosed with a professionally finished backdrop, floor, side
walls and ceiling all of which shall be kept in a well maintained and clean condition and
shall be well lighted from ten o'clock (10:00) A.M. to ten o'clock (10:00) P.M. each day
unless waived by the director in the event electricity has been shut off to the commercial
building. Photographs, paintings and other works of art or other tasteful forms of
decoration may be professionally displayed in these properly enclosed clear glass display
windows. If opaque window covering material is used, a one foot by one foot (1' x 1')
clear glass opening through which the interior space is clearly visible shall be maintained
at standing eye level along one edge of one such window.
Ordinance No. 2015-___
Page 10
5. Security Guard Service: In the event the director makes a written determination that the vacant
commercial or industrial building constitutes a fire hazard, is otherwise dangerous to human life
or the public welfare, involves illegal or improper use, occupancy, or maintenance, under such
conditions that securing the building is insufficient to prevent the actual or threatened harm, the
director shall provide notice thereof to the owner and may require the owner to provide bonded,
licensed and insured security guard service at the building between the hours of four o'clock
(4:00) P.M. and eight o'clock (8:00) A.M. as part of its vacant building plan.
6. Additional Information Posted: Affix to any building which is boarded, a weatherproof eight
and one-half inch by eleven inch (8.5" x 11") sign which provides the following information: the
name, address, and telephone number of the owner, the name, address and telephone number of
the person authorized to accept notice and service of process and in addition, for buildings which
are the subject of a foreclosure action, the name, address, and telephone number of the plaintiff
and the plaintiff's attorney, if any, in the foreclosure action. The sign must be placed so that its
message is legible from the public way.
B. Mortgage Lender's Obligation to Register Unoccupied Buildings Acquired through Mortgage
Foreclosure: The obligation to register buildings shall extend to mortgage lenders that have
obtained title to unoccupied buildings through a mortgage foreclosure action.
1. Mortgage lenders shall register unoccupied buildings with the director within fifteen (15) days
of the date it knew or should have known that the building was unoccupied after the initiation of
mortgage foreclosure proceedings, or within fifteen (15) days of obtaining title to same.
2. Mortgage lenders obtaining title to properties containing an unoccupied building shall comply
with all of the requirements of this chapter with respect to ownership of vacant buildings.
3. An amended registration form shall be filed in accordance with subsection A of this section,
within fifteen (15) days of any change in the information provided in any registration form
provided hereunder, and a vacant building plan shall be filed in accordance with subsection A4
of this section within thirty (30) days of obtaining title to an unoccupied building, unless said
requirement has been waived or extended in writing by the director prior to the expiration for
said thirty (30) days.
4-7-7: APPROVAL OF PLAN:
A. Review of Vacant Building Plan: If required by this chapter, the director shall review the
proposed vacant building plan in accordance with the standards below. The director shall send
notice to the owner of the vacant building of his or her determination.
B. Standards for Vacant Building Plan Approval: In considering the appropriateness of a vacant
building plan, the director shall include the following in his or her consideration and shall make
written findings as to each:
1. The purposes of this chapter and intent of the City board to minimize the time a building is
boarded or otherwise vacant.
2. The effect of the building and the proposed plan on adjoining property.
3. The length of time the building has been vacant.
4. The presence of any public nuisances on the property.
5. The likelihood that the plan or portion(s) thereof will prevent or ameliorate the condition it is
designed to address.
Ordinance No. 2015-___
Page 11
4-7-8: AUTHORITY TO MODIFY PLAN; RIGHT TO APPEAL:
The director shall, upon notice to the vacant building owner, have the right to request an interior
inspection and/or to request a vacant building plan at any time after making his or her initial
written determination of a vacant building and to require the owner to modify the vacant building
plan by modifying the dates of performance, the proposed methods of action, or by imposing
additional requirements consistent with this chapter he or she deems necessary to protect the
public health, safety, or welfare. The owner may appeal the director's determination under this
section by filing an appeal in writing with the City Administrator within fifteen (15) days from
the date of mailing such a determination. Appeals under this section shall be reviewed in
accordance with the procedures set forth in section 4-7-5 of this chapter.
4-7-9: FAILURE TO COMPLY WITH PLAN:
Failure to have an approved vacant building plan within thirty (30) days of filing the registration
form or failure to comply with the approved plan shall constitute a violation of this chapter
subjecting the owner of the building to penalties as provided in this chapter and to any remedies
the City may avail itself of as provided for herein and elsewhere in this code, as amended,
including, but not limited to, an action to compel correction of property maintenance violations.
4-7-10: OTHER ENFORCEMENT:
The registration of a vacant building shall not preclude action by the City to demolish or to take
other action against the building pursuant to other provisions of this chapter, this code, or other
applicable legislation.
4-7-11: OCCUPANCY PERMIT:
An occupancy permit for vacant buildings issued by the building department and payment in full
of all fees imposed pursuant to this chapter shall be required prior to any occupancy of a vacant
building. Nothing contained in this chapter shall be construed to waive or modify the
requirements to procure a building permit for any work or improvements to any vacant building
or structure as provided in this code.
4-7-12: TIME RESTRICTIONS FOR BOARDED BUILDINGS:
Boarded buildings are declared to be a public nuisance. Boarding is only a temporary solution to
prevent unauthorized entry into a vacant building. A vacant building may not remain boarded
longer than sixty (60) days unless an extension of that time is part of a vacant building plan
approved by the director.
4-7-13: ENFORCEMENT AND PENALTIES:
A. Any person found to have violated any provision of this chapter shall be subject to a
minimum fine of one hundred dollars ($100.00) per day per violation to a maximum of seven
Ordinance No. 2015-___
Page 12
hundred fifty dollars ($750.00) per day per violation, in addition to any other legal or equitable
remedies available to the City. Such other remedies include, but are not limited to, injunctive
relief, application to a court of competent jurisdiction for a receiver, demolition, or
condemnation, contracting for the repair or purchase of the premises, or foreclosure of any lien
the City may have thereon.
B. A separate and distinct offense shall be committed each day on which such person or persons
shall violate the provisions of this chapter.
C. The City may enforce this chapter through filing a notice of violation in its administrative
adjudication hearing process pursuant to Chapter 14 of Title 1 of this Code or an action in the
circuit court of Kendall County, Illinois.
D. Nothing herein contained shall prohibit the City from immediately condemning as provided in
this code, a building or taking other immediate action upon a determination that the building is a
public nuisance or poses an imminent danger to the occupants of the building, or the public
health, safety and welfare.”
Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
DIANE TEELING ________ SEAVER TARULIS ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
________ day of ____________________, 2015.
______________________________
MAYOR
Background
As the Economic Development Committee may recall during the March 2015 meeting, staff
brought up the possibility of proposing additional revenue programs to supplement the B.U.I.L.D.
incentive should the City Council approve its extension until the end of the year. Since that time, we
have worked with the City Attorney to create a Vacant Property Registration Program which will
allow the City to keep track of properties in foreclosure, perform more in-depth inspections of vacant
properties (residential and commercial) before substantial issues occur and generate additional
revenue to cover staffing time to implement such an ordinance.
The proposed annual registration fee of $250 includes a $200 vacant building fee and a $50
inspection fee. These fees are per building, per year as long as the building(s) remain vacant.
Attached is a memorandum from the City Attorney’s office which explains the municipality’s
authority to enact such a program and a draft ordinance for consideration.
Proposal Request
Below is a brief summary of the more compelling components of the ordinance such as the
establishment of vacancy; obligation to register vacant buildings; and enforcement and penalties.
Establishing Vacancy
Per the attached draft ordinance, staff is seeking to implement a Vacant Property Registration
Program for the purpose of identifying, registering and regulating buildings that are deemed vacant.
The following standards or evidence of vacancy, per the proposed ordinance, must include a
combination of such conditions:
1. Substantially all lawful residential or business activity has ceased.
2. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
3. The building is substantially devoid of contents.
4. The condition and value of fixtures or personal property in the building.
5. The lack of utility services (water, sewer, electric or natural gas).
6. The building is the subject of a foreclosure action.
7. The presence or recurrence of uncorrected code violations.
8. Overgrown and/or dead vegetation.
9. Accumulation of newspapers, circulars, fliers and/or mail.
10. Abandonment by owner.
Memorandum
To: Economic Development Committee
From: Krysti J. Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Date: May 19, 2015
Subject: Vacant Property Registration Program
Additionally, the proposed ordinance would give the City the authority to not only externally
inspect such vacant buildings, but enter upon any and all premises and within any and all unsecured
structures upon determining the status of vacancy.
Obligations to Register Vacant Buildings
With regards to the obligations of the owners of vacant buildings under this proposed
ordinance, they are required to register the property with the City as follows:
• Completion of a registration form with pertinent information regarding the property,
such as address, case name/number of any pending litigation, and contact for property
maintenance.
• Payment of a $250 annual fee, per building, which includes $200 for registration of
the vacant building and $50 for building inspection.
• Proof of Insurance for as long as the building remains vacant. A copy will be required
to be kept with the application which requires the following coverage:
o $500,000 for vacant residential building with one to three units
o $750,000 for vacant residential building with four to eleven units
o $1,000,000 for vacant residential building with twelve to forty-eight units
o $2,000,000 for vacant residential building with more than forty-eight units,
manufacturing buildings, industrial buildings, storage or nonresidential
commercial buildings.
• Submission of a Vacant Building Plan which shall contain some of the following
information:
o Plan of action to repair or remedy any building violations, public nuisances or
methods to secure the property.
o Time schedule to commence and complete such repairs or demolish structure.
o Plan of action to maintain the building and maintain conformance.
o A date or time schedule of when the building will be habitable and occupied
or offered for occupancy or sale.
o Requirement for exterior lighting to be maintained for all vacant commercial
buildings.
Enforcement and Penalties
Non-compliance by an owner of a vacant building with any of the obligations in the proposed
ordinance is considered a violation of the City Code which is subject to a minimum fine of $100 per
day per violation to a maximum fine of $750 per day per violation.
Potential Revenue
In 2013, the City began receiving notices from banks and mortgage lending institutions when
properties in foreclosure are legally transferred into their possession. Additionally, staff has
independently researched foreclosure trends within the City and provided periodic reports to the
Economic Development Committee as an informational item.
Between January 2013 and December 2014, the staff has tracked approximately 250 new
foreclosure fillings in Yorkville. The chart on the following page illustrates the foreclosures by
month for the years 2013 and 2014.
Had the proposed Vacant Building Registration ordinance been in effect during that time, the
bank or mortgage lending institution would have been required to register each building as a vacant
property and submit an annual registration and inspection fee of $250 per building, totaling $62,500
of potential missed revenue.
Staff Comments
Staff is seeking direction from the Economic Development Committee regarding the
proposed Vacant Building Registration Program. While this ordinance may not reduce the number of
vacant buildings and nuisance properties within the City, it will allow for better tracking,
administration, enforcement and ability to impose greater fines to those owners of delinquent and
vacant buildings. It may also prove to be an additional revenue stream to help defray the loss revenue
of B.U.I.L.D. program.
Should the EDC consider favorably of this request, the City Attorney has prepared an
ordinance extending the program until December 31, 2015 which is attached for your review. We ask
that this is presented at the next City Council meeting for a vote. Staff will be available at the
meeting to answer any questions from the Committee regarding this agenda item.
Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec.
2013 Total 15 12 11 21 6 9 16 8 12 18 11 8
2014 Total 13 9 9 8 8 8 11 3 12 7 11 4
0
5
10
15
20
25
Foreclosures
2013-2014 Foreclosures
LAW OFFICE
KATHLEEN FIELD ORR & ASSOCIATES
53 WEST JACKSON BLVD.
SUITE 964
CHICAGO, ILLINOIS 60604
(312)382-2113
(312)382-2127 facsimile
KATHLEEN FIELD ORR BETHANY S. NYSTROM
kfo@kfoassoc.com bsn@kfoassoc.com
MEMORANDUM
To: Krysti Barksdale-Noble, Community Development Director
From: Bethany Nystrom
Kathleen Field Orr & Associates
Date: April 15, 2015
Subject: Vacant Property Registry
This memorandum is in response to your inquiry into whether or not the City may require
banks to register vacant properties that they are foreclosing on with a vacant property registry
and pay registration fees.
Illinois law requires banks to mail to the City a copy of the notice of foreclosure when a
foreclosure case is initiated for a residential property. 735 ILCS 5/15-1503(b). Banks are also
required to mail a copy of the confirmation-of-foreclosure-sale order to the City. 735 ILCS 5/15-
1508(b-10). The confirmation order includes the name, address, and telephone number of the
holder of the certificate of sale or deed issued pursuant to that certificate or, if no certificate or
deed was issued, the purchaser, whom the City may contact with concerns about the property.
735 ILCS 5/15-1508(b) The City is required to clearly publish on its website a single address to
which the notice and the copy of the confirmation order shall be sent.
Pursuant to the City’s authority to define, prevent and abate nuisances, the City may
adopt an ordinance declaring unregistered vacant properties to be a nuisance. The ordinance
may require the owner of a vacant building to register the building with the City within a certain
time period of becoming vacant. The ordinances generally require the personal contact
information of the owner or another responsible party who the City may contact regarding code
violations or other issues associated with the property, and that the registrant submit insurance
information to verify that the property is insured. The City may also require vacant property
owners to pay a registration fee as long as the amount of the fee is reasonably related to the cost
of the services that the City provides pursuant to the vacant property ordinance. Municipalities
commonly require registration fees between $50 and $100.
The City cannot require a bank that is in the midst of foreclosure proceedings to register a
vacant property with a vacant property registry and pay a registration fee because the bank does
not yet own the property. Because the bank does not own the property, it is not under a legal
obligation to maintain or otherwise be responsible for the property, and thus, even if the City
deems the vacant property to be a nuisance or determines that other code violations exist on the
property, the bank will not be the party responsible for abating said nuisance or any code
violations.
Generally, in an uncontested foreclosure proceeding it will take a bank fifteen months at
a minimum from the time a homeowner misses his or her first mortgage payment to be awarded
title to a property following a mortgage foreclosure sale. Once the bank acquires ownership of
the vacant property, the City may require the bank to register the property with the City’s vacant
property registry and pay the appropriate registration fee. Until the bank acquires title to the
property, the City may only require the mortgagor of the vacant property to register the property
and pay a registration fee.
If you have any questions or concerns about the foregoing, please do not hesitate to
contact our office.
Ordinance No. 2015-___
Page 1
Ordinance No. 2015-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, ADDING LICENSING REQUIREMENTS AND REGULATION
OF VACANT BUILDINGS
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the City desires to establish a program for identification, registration and
regulation of buildings which are or become vacant and determine the responsibilities of owners
of those vacant buildings.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That Chapter 7 of Title 4 be and is hereby added to the Yorkville City Code to
read as follows:
“CHAPTER 7
VACANT BUILDINGS
4-7-1: DECLARATION OF POLICY:
The purpose of this chapter is to protect the public health, safety, and welfare by enactment of
this chapter which:
A. Establishes a program for identification, registration, and regulation of buildings which are or
become "vacant" as defined herein; and
B. Determines the responsibilities of owners of vacant buildings; and
C. Provides for administration, enforcement, abatement of public nuisances, and the imposition
of penalties.
This chapter shall be liberally construed to effect its purposes.
4-7-2: OTHER ORDINANCES:
This chapter shall not be construed to prevent the enforcement of other applicable ordinances,
codes, legislation, and regulations which prescribe standards other than are provided herein.
When a provision of this chapter conflicts with any other provision of the code regulating the
same subject matter, the more stringent or restrictive provision shall apply.
Ordinance No. 2015-___
Page 2
4-7-3: DEFINITIONS:
Unless otherwise expressly stated or clearly indicated by the context, the following terms shall,
for the purpose of this chapter, have the meanings indicated in this section:
BOARDED BUILDING: A building that has had, in a manner intended to be temporary or
permanent, any or all of its openings covered by some material for the purpose of securing or
preventing access or damage to the building or its components, whether such material is opaque,
solid or transparent, and whether such material is affixed to the interior or exterior of the
building. For the purpose of this definition, such openings shall include any doors, windows or
other openings that exist for the purpose of providing light, ventilation, ingress and egress to the
building or other access to a part or portion of the building.
BUILDING: Any residential structure, or portion thereof, containing one or more dwelling units
used or intended to be used for human habitation, or any business or commercial structure
occupied or intended for supporting any occupancy.
DANGEROUS BUILDING:
A. Any building that is dangerous to the public health because of its construction or condition, or
which may cause or aid in the spread of disease or cause injury to the health of its occupants or
to neighboring structures; or
B. Any building which, because of faulty construction, age, lack of proper repair or any other
cause, is especially liable to fire and constitutes or creates a fire hazard; or
C. Any building, which, by reason of faulty construction, age or lack of repair is likely to
collapse or fall.
DANGEROUS STRUCTURE: Any structure which is in a condition that is dangerous to the
public health in any way.
DIRECTOR: The community development director, or his or her designee. All references to the
director in this chapter shall be deemed to include the community development director or his or
her designee.
DWELLING: A structure, or portion thereof, used for human habitation
DWELLING UNIT: One or more rooms containing individualized cooking, sleeping and
sanitary facilities which is designated, occupied or intended for use by one household.
EVIDENCE OF VACANCY: Any condition that on its own or combined with other conditions
present would lead a reasonable person to believe that the property is vacant. Such conditions
include, but are not limited to, the following:
A. Substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents.
D. The condition and value of fixtures or personal property in the building.
Ordinance No. 2015-___
Page 3
E. Lack of utility services (water, sewer, electric or natural gas).
F. The building is the subject of a foreclosure action.
G. The presence or recurrence of uncorrected code violations.
H. Overgrown and/or dead vegetation.
I. Accumulation of newspapers, circulars, fliers and/or mail.
J. Abandonment by owner.
OWNER: Any person, agent, operator, firm, corporation, limited liability company, partnership,
joint venture, land trust, inter vivos trust, or other entity having a legal or equitable interest in a
property; or recorded in the official records of the state, county, or City as holding title to the
property; or otherwise having control of the property, including, but not limited to, the guardian
of the estate of any such person if ordered to take possession of real property by a court, the
executor or administrator of the estate of any such person if authorized by statute or ordered to
take possession of real property by a court, or any person maintaining, operating or collecting
rent with respect to a property.
PERSON: Includes a corporation, a partnership, a limited liability company, a joint venture, or
other entity as well as an individual.
PREMISES: A lot, plot or parcel of land including any structures thereon.
PUBLIC NUISANCE: Shall include the following:
A. Any physical condition or uses of any premises that is regarded as a public nuisance at
common law, under the Illinois Compiled Statutes, or under this code, as amended; or
B. Any physical condition, use or occupancy of any premises or its appurtenances considered an
attractive nuisance to children, including, but not limited to, abandoned wells, shafts, basements,
excavations, swimming pools and unsafe fences or structures; or
C. Any building that has unsanitary sewage or plumbing facilities; or
D. Any building designated by the director as unsafe for human habitation or use; or
E. Any building that constitutes a fire hazard, or is unsafe or unsecure to a degree that endangers
life, limb or property; or
F. Any premises that is unsanitary, or which is littered with rubbish or garbage, or which has an
uncontrolled growth of weeds; or
G. Any building that is: in a state of dilapidation, deterioration or decay; improperly constructed;
unsecured; vacant and boarded; damaged by fire to the extent that it no longer provides shelter;
in danger of collapse or structural failure; or dangerous to anyone on or near the premises; or
H. Any premises that contains evidence of unlawful activity to a degree that such activity may
endanger, threaten or otherwise negatively impact the users and value of adjacent premises; or
I. Any premises found by a court of competent jurisdiction to be a criminal public nuisance
under this code; or
J. Any building deemed to be a "dangerous building" or any structure deemed to be a "dangerous
structure" under this section.
UNOCCUPIED BUILDING: Any business, industrial, retail, or commercial building, or any
single-family or multi-family building, or portion thereof, which is vacant and lacks the habitual
Ordinance No. 2015-___
Page 4
presence of human beings who have a legal right to be on the premises, including buildings
ordered vacated by the director pursuant to authority granted to the director by this code.
In determining whether a building is "unoccupied", the director may consider these factors,
among others:
A. A building at which substantially all lawful residential or business activity has ceased.
B. The percentage of the overall square footage of occupied to unoccupied space or the overall
number of occupied and unoccupied units.
C. The building is substantially devoid of contents. The condition and value of fixtures or
personal property in the building are relevant to this determination.
D. The building lacks utility services, i.e., water, sewer, electric or natural gas.
E. The building is the subject of a foreclosure action.
F. The building is not actively for sale as part of a contractual agreement to sell the building, and
lacks "For Sale", "For Rent" or similar signage.
G. The presence or recurrence of uncorrected code violations.
VACANT BUILDING: A building or portion of a building which is:
A. Unoccupied and unsecured; or
B. Unoccupied and secured by boarding or other similar means for more than thirty (30) days; or
C. Unoccupied and a dangerous structure; or
D. Unoccupied as a result of having been declared unsafe for occupancy by the director pursuant
to applicable law; or
E. Unoccupied and having multiple violations of this code, as amended; or
F. Unoccupied and the building or its premises have been the site of unlawful activity within the
previous six (6) months; or
G. Condemned or declared unsafe for occupancy by the director and unlawfully occupied; or
H. Unoccupied for over forty (40) days and during which time the director has issued an order to
correct public nuisance conditions and the same have not been corrected in a code compliant
manner; or
I. Unoccupied and the subject of either pending mortgage foreclosure proceedings or mortgage
foreclosure proceedings that have been completed within the past two (2) years and the building
has not since been reoccupied; or
J. Unoccupied for over one year; or
K. Abandoned by persons who surrender their claim, right or interest in the property; or
L. Unoccupied residential property found by a court of competent jurisdiction to be "abandoned
residential property" as defined in sections 15-1200.5 and 15-1200.7 of the code of civil
procedure.
But not including an:
Unoccupied building: a) which is undergoing construction, renovation, or rehabilitation and
which is in compliance with all applicable ordinances, codes, legislation, and regulations, and for
which a building permit has issued, and for which construction, renovation or rehabilitation is
proceeding diligently to completion; or b) which is unoccupied as a result of the owner who is a
member of the military and is deployed for military service and is otherwise secure; or c) which
is secure but is the subject of a probate action, action to quiet title or other ownership dispute; or
d) which is occupied only on a seasonal basis and is otherwise secure and in substantial
compliance with all applicable codes, regulations and laws.
Ordinance No. 2015-___
Page 5
CITY: The United City of Yorkville, an Illinois municipal corporation of Kendall County,
Illinois.
4-7-4: VACANT BUILDING DETERMINATION:
A. The director may evaluate buildings in the City that he or she believes to be unoccupied by
means of any lawful inspection and based on evidence of vacancy factors and make a
determination as to whether the building is a "vacant building" within the meaning of section 4-
7-3 of this chapter. For the purposes of conducting this evaluation, the director is authorized to
enter upon any and all premises and within any and all unsecured structures. The director may
determine that a building which meets any of the criteria set forth in the definition of "vacant
building" in section 4-7-3 of this chapter is not to be regulated under this chapter for a stated
period, if upon consideration of reliable, substantiated and sufficient evidence, he or she
determines that the circumstances which give rise to the building being eligible for regulation
hereunder are clearly temporary in nature and are either in the process of being addressed or will
soon be addressed by the owner and that therefore regulation of the building under this chapter
would not serve the public health, welfare, and safety and makes written findings in support of
his or her decision. The determination shall be in writing and shall state the factual basis for the
determination. For buildings the director determines to be "vacant buildings", he or she shall,
within seven (7) days of making that determination, send notice of his/her written determination
with the factual findings to the name and address of the last taxpayer of record for such parcel
listed on the most recent Kendall County tax roll. Said notice of determination shall be sent by
certified mail, return receipt requested, and by regular first class United States mail, with proper
postage prepaid, or by personal substitute service and posted in a conspicuous location on the
building. Failure of delivery shall not excuse a person from complying with this chapter. The
director may personally serve or cause personal service of the notice of determination. Any
person making such service shall execute an affidavit attesting to the facts of service. The
director shall maintain a record of such mailing for each notice of determination sent.
B. Unless waived by the director for good cause, the notice shall specify a date and time upon
which the owner shall allow for a code compliance inspection of the interior of all "vacant
buildings" to determine the extent of any compliance with City property maintenance, building,
zoning, health, fire, water and sewer codes, and/or to determine whether there is any unsecured
access to the building (doors, windows and other points of entry); whether flammable liquids or
other hazardous materials are stored on the premises or in the vacant building; whether the
utilities, including water, sanitary sewer, gas and/or electricity are running or have been shut off;
whether the sump pump is working; whether there is any standing water in the basement or crawl
space; whether the furnace and/or hot water heater are operable if the gas has not been turned off
to the vacant building; whether the roof or other exterior surface or enclosures are leaking or
have been water damaged, whether there are any visible signs of mold; whether there are
animals, rodents, vermin or insects present on the premises or in the building; and whether all
outdoor pools and/or hot tubs are securely covered and/or drained. Said inspection shall also
determine the existence of any unlawful improvements to the property and any portions of the
building, including attic and basement areas, that appear to have been unlawfully occupied.
Ordinance No. 2015-___
Page 6
C. If the director requests a code compliance inspection of the interior of the building at the time
he or she issues the notice of determination, the director shall set a tentative date and time for the
code compliance inspection of the interior of the vacant building. After receipt of the notice of
determination that includes a tentative walk-through inspection date, if the owner does not appeal
the determination, the owner shall either confirm the tentative date for the inspection or shall
schedule a new date and time for same. If the owner fails to confirm the tentative date and time
for the inspection or refuses to schedule or permit the inspection within a reasonable time, the
City may obtain an administrative search warrant to accomplish the inspection, and will not
conduct an interior inspection of the premises without obtaining such warrant, except when there
is evidence of vacancy and access to the building is unsecured or there is an actual emergency or
if the City administrator or the chief of police determines that there is an actual threat to health or
safety based on reliable, substantiated and sufficient evidence.
D. The City shall charge the owner a fee of fifty dollars ($50.00) to offset the cost to the City of
said inspection. The owner shall pay the inspection fee to the City within thirty (30) days of the
initial inspection.
E. The notice of determination shall contain a statement of the obligations of the owner of a
building determined to be a vacant building, a copy of the registration form the owner is required
to file pursuant to section 4-7-6 of this chapter, and a notice of the owner's right to appeal the
director's determination.
4-7-5: APPEAL OF VACANT BUILDING DETERMINATION:
A. An owner of a building determined by the director to be a vacant building as provided for in
this chapter may appeal that determination to the City Administrator. Such appeal shall be in
writing and shall be filed with the City Administrator within fifteen (15) days of the date of
mailing of the notice of determination. The filing of an appeal stays the owner's obligation to
register his or her building as required by section 4-7-6 of this chapter. The appeal shall contain a
complete statement of the reasons the owner disputes the director's determination, shall set forth
specific facts in support thereof, and shall include all evidence the owner relies upon to support
the appeal. The City Administrator or her designee shall decide the appeal on the basis of facts
presented by the owner in his or her written appeal and the director's written determination.
B. The burden is upon the owner to present sufficient evidence to persuade the City
Administrator that it is more likely than not that the subject building is not a "vacant building"
within the meaning of this chapter.
C. The City Administrator, or her designee, shall send a written decision to the owner within ten
(10) days of her receipt of the appeal. The City Administrator may, but is not required to, seek
additional information from the owner. The City Administrator, or her designee, may, upon
written notice thereof to the owner, take ten (10) additional days, to decide the appeal if she
determines that such additional time is required for consideration of the appeal.
D. An owner who wishes to challenge applicability of this chapter to his/her building prior to the
director's determination having been made shall set forth specific facts to support inapplicability
Ordinance No. 2015-___
Page 7
in writing to the director. In the event the director determines that the subject building is a
"vacant building", the owner shall have the right to appeal the director's determination to the City
Administrator as provided for herein.
E. If the City Administrator, or her designee, fails to grant or deny an appeal within the time
periods set forth in this section, the appeal shall be deemed denied.
F. All references to the City Administrator in this chapter shall be deemed to include the City
administrator or his or her designee.
4-7-6: OBLIGATION TO REGISTER VACANT BUILDINGS AND FORECLOSED
UNOCCUPIED BUILDINGS:
Owners of "vacant buildings" and mortgage lenders who acquire title to unoccupied buildings
shall be required to register the same with the director as prescribed below:
A. Owner's Obligation To Register Vacant Buildings: The owner of a building that the director
has determined to be a "vacant building", or the owner of a building whose appeal from the
director's determination has been denied by the City Administrator, or the owner of a building
who knows, or from all the facts and circumstances should know, that his or her building is or
has become a "vacant building" within the meaning of this chapter, shall take the actions
provided for in this section within fifteen (15) days after either the date of director's notice of
determination, the denial of the owner's appeal, or the occurrence of facts that would cause a
reasonable person to believe that the building was a "vacant building".
1. Registration of Building: The owner of a "vacant building" shall be required to register the
building with the director on a form provided by the director and pay a two hundred dollar
($200.00) annual nonprorated vacant building registration fee. This annual registration fee shall
be in addition to the fifty dollar ($50.00) inspection fee set forth in subsection 4-7-4D of this
chapter.
a. The form shall include, as a minimum, the name, street address, and telephone number
of the owner; the case name and number of any litigation pending concerning or affecting
the building, including bankruptcy cases; and the name, street address, and telephone
number of all persons with any legal, equitable or beneficial interest in the building or the
premises. The form shall require the owner to identify and authorize a natural person
twenty one (21) years of age or older who maintains a permanent address in Kendall
County to accept service on behalf of the owner with respect to any notices the director
sends pursuant to this chapter or service of process in any proceeding commenced to
enforce any provision of this chapter, and file with the director on the registration form,
the name, address, telephone number, of said person. A street address is required; a post
office box is not an acceptable address.
b. The form shall require the owner to:
(1) Indicate his or her "acceptance of notice by posting" consenting to service of
notices sent or required to be sent, pursuant to this chapter, by posting on the
building if the owner fails to renew the registration if required, or maintain as
current with the director the information required regarding the person designated
and authorized to accept notice and service of process;
Ordinance No. 2015-___
Page 8
(2) Renew the vacant building registration each year on the anniversary date of
the first filing for the time the building remains vacant and pay the required two
hundred dollar ($200.00) annual fee; and
(3) File an amended registration within fifteen (15) days of any change in the
information contained in the annual registration. A new registration is required for
any change in ownership whatsoever.
d. Registration does not exonerate the owner from compliance with all applicable codes
and ordinances, including this chapter, nor does it preclude any of the actions that the
City is authorized to take pursuant to this chapter or elsewhere in this code.
2. Inspection Conducted: The City shall send the inspection report to the owner within thirty (30)
days. The owner shall allow for a code compliance inspection of the interior of the vacant
building and pay the fifty dollar ($50.00) fee to defray the cost of said inspection. The inspection
report shall include a reasonable date by which code compliance shall be required, and periodic
reinspections shall take place, as necessary, until code compliance is achieved.
3. Insurance Required: The owner shall obtain liability insurance and maintain such insurance for
as long as the building is vacant, and file evidence of such insurance with the director, as
follows: five hundred thousand dollars ($500,000.00) for a vacant residential building of one to
three (3) units; seven hundred fifty thousand dollars ($750,000.00) for a vacant residential
building of four (4) to eleven (11) units; one million dollars ($1,000,000.00) for a vacant
residential building of twelve (12) to forty eight (48) units; two million dollars ($2,000,000.00)
for a vacant residential building of more than forty eight (48) units; and two million dollars
($2,000,000.00) for a vacant manufacturing, industrial, storage, or nonresidential commercial
building.
4. Vacant Building Plan: Unless waived in writing by the director at the time of his or her
determination that the building is a "vacant building", the owner shall submit a vacant building
plan at the time a building is registered as required herein. The director may prescribe a form for
the plan. If the owner fails to submit the plan if so requested and as provided for by this chapter,
the director may determine the plan, which he may allow to be modified after conducting a code
compliance inspection and follow up inspections for code compliance. The plan shall contain the
following as a minimum:
a. A plan of action to repair any doors, windows, or other openings which are boarded up
or otherwise secured or covered by any means other than conventional methods used in
the design of the building or permitted for new construction or similar type. The proposed
repair shall result in openings being secured by conventional methods used in the design
of the building or by methods permitted for new construction of similar type with board
removed. Boarding shall be accomplished with materials and methods described by the
director and available from the director. The owner shall maintain the building in an
enclosed and secure state until the building is reoccupied or made available for
immediate occupancy. If the owner demonstrates that securing of the building will
provide adequate protection to the public, the director may waive the requirement of an
enclosure.
b. For buildings and/or premises which are determined by the director as being or
containing public nuisances, as defined in section 4-7-3 of this chapter, then the vacant
building/premises plan shall contain a plan of action to remedy such public nuisance(s).
c. A time schedule identifying a date of commencement of repair and date of completion
of repair for each improperly secured opening and nuisance identified by the director.
Ordinance No. 2015-___
Page 9
d. When the owner proposes to demolish the vacant building, then the owner shall submit
a plan and time schedule for such demolition. The owner shall ensure all necessary
permits and approvals are obtained prior to commencing demolition.
e. A plan of action to maintain the building and/or premises thereof in conformance with
this chapter.
f. A plan of action, with a time schedule, identifying the date the building will be
habitable and occupied or offered for occupancy or sale. The time schedule shall include
date(s) by which all necessary permits shall be procured, date(s) of commencement and
completion of all actions required to achieve habitability. No plan which fails to provide
for compliance with this chapter or, which will not, as determined by the director,
achieve such compliance, within thirty (30) days, in the case of a vacant boarded
building, and within one year, in the case of a vacant, unboarded, and code compliant
building will be approved, except that the director may approve an extension of the time
during which the building will be unoccupied beyond one year to a date certain but then
only based upon clear and documented evidence of good cause shown by the owner as
determined by the director.
g. All premises upon which unoccupied or vacant buildings are located shall at all times
be maintained in compliance with this code, as amended, including, but not limited to, the
following:
(1) Interior: All interior structures shall be maintained in a clean, safe, secure and
sanitary condition. Special attention shall be made to utilities and, if applicable,
sump pumps and other related devices shall be kept operational. Winterization of
structures shall be completed as necessary.
(2) Exterior: All exterior structures and property shall be maintained and kept free
of items that give the appearance that the property is abandoned, including, but
not limited to, overgrown and/or dead vegetation, accumulation of newspapers,
circulars, fliers and/or mail, past due utility notices and/or disconnected utilities,
or the accumulation of junk or debris.
h. For vacant commercial property exterior lighting shall be maintained according to
standards established by the director and available from the director.
i. For vacant commercial property, all ground floor windows facing street frontage,
including, but not limited to, all display windows in unoccupied or vacant commercial
buildings shall be kept in a well maintained and clean condition and shall be covered on
the interior side in a professionally finished manner with an opaque window covering
material manufactured for that purpose and approved by the director, or in the case of
display windows, such windows shall be kept in a well maintained and clean condition
and the display area shall be enclosed with a professionally finished backdrop, floor, side
walls and ceiling all of which shall be kept in a well maintained and clean condition and
shall be well lighted from ten o'clock (10:00) A.M. to ten o'clock (10:00) P.M. each day
unless waived by the director in the event electricity has been shut off to the commercial
building. Photographs, paintings and other works of art or other tasteful forms of
decoration may be professionally displayed in these properly enclosed clear glass display
windows. If opaque window covering material is used, a one foot by one foot (1' x 1')
clear glass opening through which the interior space is clearly visible shall be maintained
at standing eye level along one edge of one such window.
Ordinance No. 2015-___
Page 10
5. Security Guard Service: In the event the director makes a written determination that the vacant
commercial or industrial building constitutes a fire hazard, is otherwise dangerous to human life
or the public welfare, involves illegal or improper use, occupancy, or maintenance, under such
conditions that securing the building is insufficient to prevent the actual or threatened harm, the
director shall provide notice thereof to the owner and may require the owner to provide bonded,
licensed and insured security guard service at the building between the hours of four o'clock
(4:00) P.M. and eight o'clock (8:00) A.M. as part of its vacant building plan.
6. Additional Information Posted: Affix to any building which is boarded, a weatherproof eight
and one-half inch by eleven inch (8.5" x 11") sign which provides the following information: the
name, address, and telephone number of the owner, the name, address and telephone number of
the person authorized to accept notice and service of process and in addition, for buildings which
are the subject of a foreclosure action, the name, address, and telephone number of the plaintiff
and the plaintiff's attorney, if any, in the foreclosure action. The sign must be placed so that its
message is legible from the public way.
B. Mortgage Lender's Obligation to Register Unoccupied Buildings Acquired through Mortgage
Foreclosure: The obligation to register buildings shall extend to mortgage lenders that have
obtained title to unoccupied buildings through a mortgage foreclosure action.
1. Mortgage lenders shall register unoccupied buildings with the director within fifteen (15) days
of the date it knew or should have known that the building was unoccupied after the initiation of
mortgage foreclosure proceedings, or within fifteen (15) days of obtaining title to same.
2. Mortgage lenders obtaining title to properties containing an unoccupied building shall comply
with all of the requirements of this chapter with respect to ownership of vacant buildings.
3. An amended registration form shall be filed in accordance with subsection A of this section,
within fifteen (15) days of any change in the information provided in any registration form
provided hereunder, and a vacant building plan shall be filed in accordance with subsection A4
of this section within thirty (30) days of obtaining title to an unoccupied building, unless said
requirement has been waived or extended in writing by the director prior to the expiration for
said thirty (30) days.
4-7-7: APPROVAL OF PLAN:
A. Review of Vacant Building Plan: If required by this chapter, the director shall review the
proposed vacant building plan in accordance with the standards below. The director shall send
notice to the owner of the vacant building of his or her determination.
B. Standards for Vacant Building Plan Approval: In considering the appropriateness of a vacant
building plan, the director shall include the following in his or her consideration and shall make
written findings as to each:
1. The purposes of this chapter and intent of the City board to minimize the time a building is
boarded or otherwise vacant.
2. The effect of the building and the proposed plan on adjoining property.
3. The length of time the building has been vacant.
4. The presence of any public nuisances on the property.
5. The likelihood that the plan or portion(s) thereof will prevent or ameliorate the condition it is
designed to address.
Ordinance No. 2015-___
Page 11
4-7-8: AUTHORITY TO MODIFY PLAN; RIGHT TO APPEAL:
The director shall, upon notice to the vacant building owner, have the right to request an interior
inspection and/or to request a vacant building plan at any time after making his or her initial
written determination of a vacant building and to require the owner to modify the vacant building
plan by modifying the dates of performance, the proposed methods of action, or by imposing
additional requirements consistent with this chapter he or she deems necessary to protect the
public health, safety, or welfare. The owner may appeal the director's determination under this
section by filing an appeal in writing with the City Administrator within fifteen (15) days from
the date of mailing such a determination. Appeals under this section shall be reviewed in
accordance with the procedures set forth in section 4-7-5 of this chapter.
4-7-9: FAILURE TO COMPLY WITH PLAN:
Failure to have an approved vacant building plan within thirty (30) days of filing the registration
form or failure to comply with the approved plan shall constitute a violation of this chapter
subjecting the owner of the building to penalties as provided in this chapter and to any remedies
the City may avail itself of as provided for herein and elsewhere in this code, as amended,
including, but not limited to, an action to compel correction of property maintenance violations.
4-7-10: OTHER ENFORCEMENT:
The registration of a vacant building shall not preclude action by the City to demolish or to take
other action against the building pursuant to other provisions of this chapter, this code, or other
applicable legislation.
4-7-11: OCCUPANCY PERMIT:
An occupancy permit for vacant buildings issued by the building department and payment in full
of all fees imposed pursuant to this chapter shall be required prior to any occupancy of a vacant
building. Nothing contained in this chapter shall be construed to waive or modify the
requirements to procure a building permit for any work or improvements to any vacant building
or structure as provided in this code.
4-7-12: TIME RESTRICTIONS FOR BOARDED BUILDINGS:
Boarded buildings are declared to be a public nuisance. Boarding is only a temporary solution to
prevent unauthorized entry into a vacant building. A vacant building may not remain boarded
longer than sixty (60) days unless an extension of that time is part of a vacant building plan
approved by the director.
4-7-13: ENFORCEMENT AND PENALTIES:
A. Any person found to have violated any provision of this chapter shall be subject to a
minimum fine of one hundred dollars ($100.00) per day per violation to a maximum of seven
Ordinance No. 2015-___
Page 12
hundred fifty dollars ($750.00) per day per violation, in addition to any other legal or equitable
remedies available to the City. Such other remedies include, but are not limited to, injunctive
relief, application to a court of competent jurisdiction for a receiver, demolition, or
condemnation, contracting for the repair or purchase of the premises, or foreclosure of any lien
the City may have thereon.
B. A separate and distinct offense shall be committed each day on which such person or persons
shall violate the provisions of this chapter.
C. The City may enforce this chapter through filing a notice of violation in its administrative
adjudication hearing process pursuant to Chapter 14 of Title 1 of this Code or an action in the
circuit court of Kendall County, Illinois.
D. Nothing herein contained shall prohibit the City from immediately condemning as provided in
this code, a building or taking other immediate action upon a determination that the building is a
public nuisance or poses an imminent danger to the occupants of the building, or the public
health, safety and welfare.”
Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
________ day of ____________________, 2015.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
DIANE TEELING ________ SEAVER TARULIS ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
________ day of ____________________, 2015.
______________________________
MAYOR
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #6
Tracking Number
CC 2017-06
Proposed Fiscal Year 2017 - 2018 Budget
City Council – April 11, 2017
Majority
Approval
See attached.
Bart Olson Administration
Name Department
Summary
Review of FY 18 budget proposal and recommended changes to budget proposal.
Background
This item was last on the March 28th City Council meeting agenda. At that meeting, the City
Council generally did not discuss the budget, instead deferring to the April 11th City Council meeting.
Since that meeting, there have been no advance questions from aldermen, but there has been one change
to the budget proposal:
Budget Adjustment #1 (newly presented)
This adjustment reflects the expected cost of 3 days of in depth training on editing the City
website. The City did conduct in-depth training when the website went live in 2015. Since that time,
some new modules have been created by CivicPlus, and the City has settled into a regular process of
updating the website. We’d like to train more individuals to edit the website, so that departments can
take a more direct role in editing information relating to their services. Additionally, the 3-day training
can provide open-ended instruction to employees wishing to expand their skill set.
Recommendation
The budget must be approved before April 30th. Staff recommends approval of the FY 18 budget
proposal, as amended by the adjustments listed in the supplemental memo. The motion for budget
approval is drafted to incorporate the budget adjustments. If the City Council further amends the budget
proposal at this City Council meeting, staff will update the fund totals accordingly.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: April 4, 2017
Subject: FY 18 budget
Fiscal YearFundDeptAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesDateBudget Adjustment # 12018General Administration 01-110-54-00-5412 Training & Conferences12,000 20,800 (8,800) Proposed by Management4/4/2017(8,800)Net Effect on Fund BalanceIncreased by $8,800 for 3 days of on-site Civic Plus website training.1
FY 2017FY 2018FY 2019FY 2020FY 2021 FY 2022ProjectedProposedProjectedProjectedProjectedProjectedTotalsGeneral 0(8,800)0000(8,800)Fox Hill SSASunflower SSAMotor Fuel TaxCity-Wide CapitalVehicle & EquipmentDebt ServiceWaterSewerLand CashParks & RecreationLibrary OpsLibrary Debt ServiceLibrary CapitalCountryside TIFDowntown TIFEntity-Wide Total0(8,800)0000(8,800)Overall Effect of Proposed Budget Adjustments on Fund Balance/Fund Balance Equivalent2
FY 2017FY 2018FY 2019FY 2020FY 2021 FY 2022ProjectedProposedProjectedProjectedProjectedProjectedGeneral 5,891,822 5,383,778 4,824,778 4,259,456 3,741,125 3,078,905 Fox Hill SSA(7,850) (21,485) (17,147) (12,809) (9,671) (6,533) Sunflower SSA(18,844) (35,099) (30,277) (25,455) (22,073) (18,691) Motor Fuel Tax700,892 438,871 284,138 128,989 15,479 - City-Wide Capital1,058,502 144,741 - (68,212) (21,606) - Vehicle & Equipment- - - - - - Debt Service- - - - - - Water3,146,306 2,285,570 2,350,902 1,299,247 1,202,208 1,683,865 Sewer1,314,830 913,772 390,626 522,060 789,634 1,064,587 Land Cash328,581 56,726 27,372 433,372 439,372 445,372 Countryside TIF(496,345) (434,861) (373,060) (371,746) (368,898) (366,050) Downtown TIF(320,274) (681,353) (910,432) (1,132,511) (1,342,590) (1,345,669) Adjusted City-Wide Total11,597,620 8,050,660 6,546,900 5,032,391 4,422,980 4,535,786City Fund Balance/Fund Balance Equivalent - Adjusted3
Ordinance No. 2017-____
Page 1
ORDINANCE NO. 2017-_____
ORDINANCE APPROVING THE 2017-2018 FISCAL BUDGET
FOR THE UNITED CITY OF YORKVILLE
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
have duly held all Public Hearings, allowed public input, and have duly considered
formation of a budget for the 2017-2018 Fiscal Year; and
WHEREAS, a tentative budget was duly announced and available for examination at
the City offices of the UNITED CITY OF YORKVILLE; and
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE
deem it in the best interest of the City for the orderly operation thereof to pass and
approve the 2017-2018 Fiscal Year Budget being submitted on April 11, 2017 at its
regular City Council Meeting:
NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois that the 2017-2018 Budget totaling
$33,720,458 including the amounts of $15,645,665 General Fund, $756,137 Motor Fuel
Tax Fund, $599,925 Vehicle & Equipment Fund, $3,005,500 Sewer Fund, $5,158,503
Water Fund, $3,619,526 City-Wide Capital Fund, $320,225 Debt Service Fund, $362,355
Land Cash Fund, $1,977,311 Parks & Recreation Fund, $832,585 Library Operations
Fund, $760,396 Library Debt Service Fund, $35,000 Library Capital Fund, $163,516
Countryside TIF Fund, $431,079 Downtown TIF Fund, $29,735 Sunflower SSA Fund,
and $23,000 Fox Hill SSA Fund is hereby adopted for the 2017-2018 Fiscal Year, as
presented.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this 11th day of April, A.D. 2017.
______________________________
CITY CLERK
Ordinance No. 2017-____
Page 2
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ _______________ ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this 11th day of April, A.D. 2017.
______________________________
MAYOR
United City of Yorkville, Illinois
Fiscal Year 2018 Budget
May 1, 2017 to April 30, 2018
Elected Officials
Mayor: Gary J. Golinski
1st Ward Alderman: Carlo Colosimo
1st Ward Alderman: Ken Koch
2nd Ward Alderman: Jackie Milschewski
2nd Ward Alderman: Vacant
3rd Ward Alderman: Joel Frieders
3rd Ward Alderman: Chris Funkhouser
4th Ward Alderman: Seaver Tarulis
4th Ward Alderman: Diane Teeling
City Clerk: Beth Warren
Administration
City Administrator: Bart Olson
Director of Finance/Deputy Treasurer: Rob Fredrickson
Director of Public Works: Eric Dhuse
Chief of Police: Rich Hart
Director of Community Development: Krysti Barksdale-Noble
Director of Parks & Recreation: Tim Evans
Library Director: Michelle Pfister
TABLE OF CONTENTS
Budget Summary
Budget Memorandum _______________________________________________________ 1
Revenues by Category ______________________________________________________ 45
Expenditures by Category ___________________________________________________ 46
Fund Balance History ______________________________________________________ 47
Revenue Budget Summary __________________________________________________ 48
Expenditure Budget Summary _______________________________________________ 49
Fund Balance Summary ____________________________________________________ 50
General Fund
General (01) Fund Summary _________________________________________________ 51
Revenue Detail ___________________________________________________________ 52
Administration ____________________________________________________________ 54
Finance _________________________________________________________________ 56
Police ___________________________________________________________________ 58
Community Development ___________________________________________________ 61
Public Works _____________________________________________________________ 63
Administrative Services ____________________________________________________ 65
Other Budgetary Funds
Fox Hill SSA (11) Fund ____________________________________________________ 68
Sunflower SSA (12) Fund ___________________________________________________ 70
Motor Fuel Tax (15) Fund ___________________________________________________ 72
City-Wide Capital (23) Fund_________________________________________________ 74
Vehicle & Equipment (25) Fund ______________________________________________ 78
Debt Service (42) Fund _____________________________________________________ 81
Water (51) Fund __________________________________________________________ 83
Sewer (52) Fund __________________________________________________________ 87
Land Cash (72) Fund _______________________________________________________ 91
Parks & Recreation (79) Fund ________________________________________________ 93
Library Operations (82) Fund ________________________________________________ 97
Library Debt Service (83) Fund _____________________________________________ 100
Library Capital (84) Fund __________________________________________________ 102
Countryside TIF (87) _____________________________________________________ 104
Downtown TIF (88) Fund __________________________________________________ 106
Miscellaneous
Consolidated Budget Sheets ________________________________________________ 108
Budgeted Cash Flow Estimations ____________________________________________ 111
Allocated Insurance Expenditures - Aggregated _________________________________ 113
Property Tax Overview ____________________________________________________ 113
Aggregated Salary & Benefit Information _____________________________________ 114
Aggregate Capital Projects >$500,000 ________________________________________ 115
Purpose:
Please accept this report and budget spreadsheet as proposal for the FY 18 budget. The
budget proposed for approval by the City Council is for expenses and revenues scheduled to be
spent and collected, respectively, between May 1, 2017 and April 30, 2018.
Background and “the big picture”:
The City Council last discussed a comprehensive budget proposal in April 2016, when
we approved the FY 17 budget, with additional information for FY 18, FY 19, FY 20, and FY
21. This approval represented the fifth five year budget for the City, and we return to a five
year-budget again this year.
Last year’s budget discussion focused on the overall financial picture of the general fund,
water fund, and sewer fund and the related capital projects in each fund over the five-year budget
proposal. Compared to the recession years, all funds looked relatively stable throughout the five-
year proposal and especially in the FY 17 and FY 18 budget years. The two largest unresolved
issues were the slow deterioration of the general fund reserves and the large amount of unfunded
capital projects.
This year’s story is on revenue growth. The City has been able to reduce and/or freeze
property taxes for the past several years because of the continued growth of revenues in the
general fund. Sales tax was up almost 3% between FY 15 and FY 16, and we expect over 5%
growth between FY 16 and FY 17. This is most likely caused by the strengthening local
economy and residential growth in the City. While the state’s economy has dragged down per
capita income tax estimates, and other smaller revenues have lagged, our conservative revenue
estimates have been modestly exceeded each year. This strength has helped to chip away at the
projected long-term deterioration of the general fund but it has not completely reversed it.
With a variety of last minute budget additions and mid-year budget amendments, the City
had approved a $450,000 deficit in FY 17, but we now expect a modest surplus in FY 17. That
means fund balance should be well above 30% again in FY 17 and that we are comfortable
recommending a FY 18 budget with a general fund deficit of $472,000. The benefits of several
years of tough budget decisions and implementation have left us able to withstand a modest
downturn in revenues without having to immediately resort to drastic actions. If we ever see the
signs of another recession, we now will have several months or even years to analyze, debate and
act without impacting services. This solid financial position has been reflected in the two bond
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC: Department Heads
Date:
Subject: FY 18 budget narrative
1
upgrades the City received from two different bond rating agencies in FY 17 and is illustrated in
the following charts:
(1,200,000)
(1,000,000)
(800,000)
(600,000)
(400,000)
(200,000)
-
200,000
400,000
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
General Fund -Surplus(Deficit) Comparison
FY 17 Budget FY 18 Budget
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
General Fund -Fund Balance Comparison
FY 17 Budget FY 18 Budget
2
As a result of the above and for the second year in a row, I do not expect a large pivotal
policy issue during the budget discussion. We’ll proceed forward with a large number of capital
projects and we’ll continue to chip away at unfunded projects like we have in the past. As
mentioned in the Items to note section below, the primary City Council goal of downtown
development requires a fair amount of complex work on extending the existing TIF and
proposing a second downtown TIF. Because of that, any sweeping action plan in the downtown
is delayed.
(6,000,000)
(5,000,000)
(4,000,000)
(3,000,000)
(2,000,000)
(1,000,000)
-
1,000,000
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Aggregate City Budget -Surplus(Deficit)
Comparison
FY 17 Budget FY 18 Budget
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Aggregate City Budget -Fund Balance
Comparison
FY 17 Budget FY 18 Budget
3
Changes in budgeting
Last year’s budget narrative memo included a fiscal snapshot of each of the general fund,
water fund, sewer fund, and aggregated budget and highlight of significant capital
improvements. We return to that format this year, as there only a few modest changes to the
budget from last year.
There are no significant changes in budget format from last year to this year.
4
Year-by-year summary, FY 17 projections
The outlook for FY 17 has greatly improved since the FY 17 was approved in April 2016,
despite a few large budget amendments for new projects and initiatives. We expected no
revenue growth, and now we project overall growth to be around 3%. Expenditures within each
department seem to be in line with historical performance. The approved general fund deficit of
$450,000 is now projected to be a $200,000 surplus. If this holds through the end of the fiscal
year, fund balance would approach 40% in FY 17.
The outlook for the water fund is positive, thanks to the second year in a row of water
revenues exceeding expectations. As a result, we’ve been able to recommend keeping the
planned rate freeze in effect for FY 18, even though we are adding some new capital projects.
The sewer fund continues to be stable. Revenue and expense projections are right
within expectations, and the plan for the fund to draw down its significant fund balance over
time remains in place for at least another fiscal year.
The aggregate budget outlook is stable. The large planned aggregate deficit related to
the Countryside bond sale was mitigated by the timing of expenses related to the actual project,
which will continue through FY 18. We expect aggregate fund balance to be above $11,500,000
at FYE 17.
The FY 17 project list generally came to fruition as expected. Riverfront Park
development was delayed by the discovery of some soil contamination near the planned
playground. Kennedy Road multi-use path was delayed due to land acquisition issues. Road to
Better Roads was completed as expected, and under budget. The Wrigley EDP intersection is
operational in 2017. Route 34 has started with utility relocation and substantial construction is
underway. Countryside infrastructure has been on schedule and should wrap up in FY 18. The
City was also able to fund acquisition of 609 N Bridge for future expansion of the Public Works
Tower Lane site.
5
Year-by-year summary, FY 18 projections
General Fund
Surplus (Deficit) ($499,244)
Fund Balance 35%
Notes
1) 3.435% merit increases for staff
2) Shared Services initiative (Facility Manager), PT Building Inspector goes to
FT, Interim Assistant Administrator goes to permanent
Water Fund
Surplus (Deficit) ($860,736)
Fund Balance 44%
Notes
1) Spend down/transfer of remaining 2015A bond proceeds
2) Rehabilitation of Well 7
3) Water rates remain unchanged from FY 2017
Sewer Fund
Surplus (Deficit) (401,058)
Fund Balance 30%
Notes
1) Sanitary sewer lining program
Aggregate Budget
Surplus (Deficit) ($3,538,160)
Fund Balance $8,059,460
Notes
1) General Fund deficit needs to be monitored. Fund stable but dependant on
projected revenue growth
Capital Projects List
Road to Better Roads, ADA Transition Plan, Route 34 eastern & western
expansion begins, completion of Downtown Streetscape project, completion of
Countryside water main and roadway project, Kennedy Road multi-use path continues,
Well 7 rehabilitation, Center & Countryside LAFO project, Kennedy Road
Improvements, Rte 71 water/sewer main replacement continues, commence regional
water study, new Recreation Facility (pending), Bristol Bay 65 regional park and
Riverfront park construction (funded by OSLAD grant - contingent upon availability of
grant proceeds)
6
Year-by-year summary, FY 19 projections
General Fund
Surplus (Deficit) ($559,000)
Fund Balance 30%
Notes
1) Undetermined merit increases for staff
2) No new staff
3) Reinstatement of transfer to CW Capital to finance road projects
Water Fund
Surplus (Deficit) $65,332
Fund Balance 55%
Notes
1) Begin cation exchange media replacement program for WTP 8 & 9
2) Aggregate water sales increase approx 5% - could be through growth, usage,
or inflationary rate increase
Sewer Fund
Surplus (Deficit) ($523,146)
Fund Balance 12%
Notes
1) RTBR – Sanitary Sewer Lining
2) Fund Balance Equivalent projected to decline in FY 19 before rebounding
over next three fiscal years
Aggregate Budget
Surplus (Deficit) ($1,503,760)
Fund Balance $6,555,700
Notes
1) General Fund remains stable, although right at the minimum fund balance
percentage of 30%, per City policy. Continued deficits and negative fund
balance in the TIF Funds add additional strain the General Fund.
Capital Projects List
Road to Better Roads, Route 34 eastern & western expansion continues, Rte 71
(eastern portion) begins, Rte 71 water/sewer main replacement continues, regional water
study continues, Bristol Bay 65 regional park and Riverfront park construction completed
(funded by OSLAD grant - contingent upon availability of grant proceeds)
7
Year-by-year summary, FY 20 projections
General Fund
Surplus (Deficit) ($565,322)
Fund Balance 26%
Notes
1) Undetermined merit increases for staff
2) No new full-time staff
3) Continuation of transfer to CW Capital to finance road projects
Water Fund
Surplus (Deficit) ($1,051,655)
Fund Balance 23%
Notes
1) Deficit primarily caused by a $1M increase in the amount of principal
payments on the 2016 refunding bonds
2) Water sales increase approx 5% - due to projected rate increase & new
housing starts
Sewer Fund
Surplus (Deficit) $131,434
Fund Balance 21%
Notes
1) Final PMT for Lennar - Raintree Sewer Recapture
Aggregate Budget
Surplus (Deficit) ($1,514,509)
Fund Balance $5,041,191
Notes
1) Fund balance in the General Fund continues to decline. Continued deficits
and negative fund balance in the TIF Funds add additional strain the General
Fund. Projected aggregate cash flow is tenuous, with fiscal distress likely.
Capital Projects List
Road to Better Roads, Route 34 eastern & western expansion completed, Well 9
rehabilitation, Rte 71 (eastern portion) completed, Well #7 stand-by generator, Rte 71
water/sewer main replacement completed, regional water study continues, Caledonia park
completed
8
Year-by-year summary, FY 21 and FY 22 projections
General Fund FY 21 FY 22
Surplus (Deficit) ($518,331) ($662,220)
Fund Balance 22% 18%
Notes
1) Undetermined merit increases for staff
2) No new staff
Water Fund
Surplus (Deficit) ($97,040) $481,657
Fund Balance 25% 38%
Notes
1) Regional water study completed (FY 21)
2) Water sales increase approx 5% - due to projected rate increase & new
housing starts
Sewer Fund
Surplus (Deficit) $267,574 $274,953
Fund Balance 33% 44%
Notes
1) No major initiatives
Aggregate Budget
Surplus (Deficit) ($609,412) $112,806
Fund Balance $4,431,780 $4,544,586
Notes
1) Fund balance in the General Fund continues to decline. Continued deficits
and negative fund balance in the TIF Funds add additional strain the General
Fund. Projected aggregate cash flow is tenuous, with fiscal distress likely.
Capital Projects List
Road to Better Roads, water study completed (FY 21)
9
Items to note – big picture
Items to note – Bond Ratings and refinancing
This past year the City received two bond rating upgrades. The first was a Fitch
Ratings upgrade from A+ to AA-. S&P also gave us an upgrade from AA- to AA. Essentially, a
higher bond rating allows the City to issue and refinance debt at a lower rate of interest. This is
crucial as we continue to plan for future capital projects. Both upgrade narratives gave credit to a
favorable economic outlook, budgetary flexibility (increasing revenues and decreasing
expenditures/expenses), and relatively high fund balances (reserves). In order to maintain these
new ratings, the City will need to continue to keep spending within or just slightly above
projected revenues allowing the City to be able to adapt to changing economic conditions.
Increased revenue, reserve and overall economic expansion within the City may help to improve
our ratings even further.
At the time of this memo, there are no proposed plans to refinance bonds this year. Staff
will continue to seek opportunities and guidance from our financial advisors as refinancing can
provide ample interest savings. Last year, the 2016 Refunding Bond refinanced the 2006A debt
certificates and the 2007A bonds, which resulted in approximately $654,000 in nominal interest
savings.
Items to note- Special Census
Due to having over 400 new residential housing permits since the last U.S. Census in
2010, last summer City staff starting exploring the completion of a partial special census to cover
the areas where housing growth has been seen. Essentially, we wanted to see if officially
documenting this increase in population at our own cost would be offset and actually be a
financial net gain due an increase in per capita based revenues including our share of the Illinois
income tax, use tax, and motor fuel tax.
We received a cost estimate of $134,557. Of this total we have already paid $108,093
directly to the Census Bureau in advance and are currently holding $26,464 to pay personnel.
Taking into account our estimate of an increase of 1,280 new residents as of June 2016, we
anticipated completion would result in additional revenues of approximately $637,200 that
would be otherwise unrealized.
Upon approval of completion, staff started to move forward working with the U.S.
Census Bureau making progress towards a spring 2017 census. Then unexpectedly at the end of
January 2017, we were notified that a federal hiring freeze initiated by President Trump resulted
in a halt to all special censuses. Every day that the freeze is in place is an increase in delay for
completion. Dependent on how long until it is rescinded or amended, it could result in a huge
damper for us financially. For every month the census gets delayed, the City loses over $15,000
in revenue. That being said, we are remaining optimistic that an exception will be granted as the
City will be paying 100% of census worker salaries. Due to this setback, we have reduced our
projected revenues for income tax, use tax, and motor fuel tax to only reflect half of our
originally estimated revenue increase in FY 18.
10
Items to note – Property taxes
For fiscal years 2015 through 2018, the City unofficially adopted a plan to reduce its tax
levy by 2 % in FY 15 followed by a 1% each year through FY 18. In reality, property taxes
decreased at a rate quicker than we expected with 3% in FY 15, 1.66% in FY 16, and 1.68% in
FY 17. With this in mind and not wanting to deviate from what was previously communicated,
staff recommended a 0% change, which was approved by City Council in December 2016.
Along with this approval, the City Council also permitted separating the City and Library
levies. In the past when the levies were joined, property tax growth was determined in different
ways for the City and the Library. This resulted in the Library’s levy amount growing at a much
higher rate than that of the City. Essentially, this reduced the amount available to the City as the
Library’s increase had to be accounted for within the City’s PTELL maximum.
Items to Note- Downtown TIF
The City Council directed staff to work to extend the downtown TIF in July 2016. For
the past few months, staff has been compiling information on properties within the TIF with the
intent to make a business case for extension of the TIF to the other taxing entities. When the
information was compiled, staff felt that the City would be better served with the creation of a
second TIF in the downtown. This will be done to counteract negative EAV differential in
certain properties in the existing TIF and will allow us to add additional properties into the TIF.
An overview of the process was scheduled for the February EDC meeting, but no action was
taken and discussion was truncated due to lack of a quorum. This item will be on the March
EDC meeting for an update, but I would expect City Council action would not be taken until
April. The most intensive piece of this concept is the eligibility study required of the new TIF,
which typically costs $50,000 in consultant fees. However, both Attorney Orr and Senior
Planner Jason Engberg have experience with drafting components of the eligibility plan, so we
may be able to cut this cost down significantly. We are scheduled to discuss this before the
February 28th City Council meeting.
In the FY 18 budget, the City currently has $30,000 for close out of the decorative
streetlight project, $75,000 for the creation of an overlay district for the downtown which will
include specific design standards, one of which is form-based code and development regulations,
and $25,000 for wayfinding signage. Form based codes have not been discussed by City Council
yet, but is something staff recommends and will bring to a future EDC meeting. Additional large
projects, both public and private, will be contemplated after the TIF extension is completed and
the second TIF is created.
Items to note – Capital Projects
The City’s Capital Improvement Plan is attached for your use. Some of these projects are
wholly within the City’s control (road, water and sewer improvements), some are within the
State’s control (Route 71 expansion) and others are dependent upon a variety of factors (water
projects related to new wells and/or treatment plants). The biggest discussion the City is faced
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with is how to balance the maintenance needs of existing infrastructure against the concerns by
residents against higher taxes and fees both in the present and future.
An outline of the proposed yearly capital projects is included in the year-by-year
summaries above. In general, we are proposing to fund more projects in FY 18 than we typically
fund, but less than in FY 17 due to the large Countryside infrastructure project in FY 17.
Items to note – Capital Projects, Road to Better Roads
The City Council’s main focus for capital projects has been pavement rehabilitation via
the Road to Better Roads program. Since the first year of the program in summer 2013, we have
spent over $4.75 million between pavement, water, and sewer projects. In summer 2017, we are
proposing over $1.1 million in Road to Better Roads projects.
Out of our annual Road to Better Roads budget, $700,000 is allocated to pavement
improvements for primary projects. We are also proposing a list of alternate projects and would
recommend moving forward with those if bids come in favorably low. Either scenario is still far
short of our $2 million annual target to keep our road system from deteriorating. The current
five-year Road to Better Roads plan is attached and summarized below:
FY 2018
Madison Ct, W Madison St, S Main St, W Washington St, Pavillion Rd, E Ridge St, Tower Ln,
East Alley, City Hall and Public Works parking lots, sealing and striping of Beecher Center,
Library, Parks and Recreation, and Bridge Park parking lots.
FY 2018 Alternates
Elizabeth St, W Ridge St, State St, Boombah Blvd
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
Actual Actual Projected Proposed
FY 2015 FY 2016 FY 2017 FY 2018
Capital Budget Comparison -Fiscal Years 2015 -
2018
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FY 2019
E Elm St, Jackson St, Park St, Sanders Ct, E Spring St, Boombah Blvd
FY 2020
Alan Dale Ln, Alice Ave, Elizabeth St, E Fox St, Liberty St, McHugh Rd, Olsen St, E Orange St,
W Ridge St, State St
FY 2021
Appletree Ct, E Barberry Cir, W Barberry Cir, Beaver St, Burning Bush Dr, Colonial Pkwy,
Deer St
FY 2022
Cottonwood Tr, Cottonwood Ct, Diehl Farm Rd, River Birch Dr, River Birch Ln, Spruce Ct,
Sycamore Rd, White Oak Way
Items to note – Capital Projects, unfunded
1) Beecher Center Maintenance (City-wide Capital Fund)
a. The HVAC unit in the Beecher Center was originally installed in 1980. Its useful life
span should have been 15 years. A complete replacement for the existing units is
$400,000, because it is under the roof (the roof would have to be rebuilt). Even if
individual components of the unit go out, we would not be able to replace them
because nobody makes replacement parts for the HVAC unit. One possible thought
by staff, should this project become a necessity, is to spend an additional $250,000
($650,000 total) and have the HVAC unit installed on the ground near the building,
have new ducts run, and update the kitchen in the facility (economies of scale to do
the projects all at once). If the HVAC unit were installed on the ground, as opposed
to on the roof, we could save the roof replacement costs in the future when the HVAC
unit has to be replaced again.
b. Cost estimate - $400,000 or $650,000, whenever the HVAC breaks or we think we
should replace it.
2) Elizabeth St water main replacement (Water Fund)
a. 60 year old water main on Elizabeth Street. This main services over 24 homes
directly, and many more indirectly. Replacement would improve fire protection and
water quality.
b. Cost estimate - $512,000
3) South Main St water main replacement (Water Fund)
a. 80+ year old water main in the area near Van Emmon Street to Beecher St. This
main serves over 30 homes directly, many more indirectly. Replacement would
improve fire protection and water quality.
b. Cost estimate - $714,000
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4) Orange Street water main replacement (Water Fund)
a. Water main replacement near Orange Street and Olsen Street, which will tie to dead
end mains together. Connecting two dead ends in a loop will improve fire protection
and water quality.
b. Cost estimate - $167,500
5) Orange Street #2 water main replacement (Water Fund)
a. 60+ old year 4” water main in the area along Orange St. from South Main Street to
east end. Replacement would improve fire protection and water quality.
b. Cost estimate - $660,000
6) East Washington Street water main replacement (Water Fund)
a. 80+ year water main in the area of E Washington Street from Rt 47 to Mill St.
Replacement would improve fire protection and water quality.
b. Cost estimate - $465,000
7) Morgan Street water main replacement (Water Fund)
a. 80+ year water main on Morgan from Fox to Dolph. Replacement would improve
fire protection and water quality.
b. Cost estimate - $376,000
8) East Fox Street water main replacement (Water Fund)
a. 80+ year water main on East Fox from Mill St to Bell St. Replacement would
improve fire protection and water quality.
b. Cost estimate - $306,000
9) SCADA sewer monitoring system (Sewer Fund)
a. The City has SCADA systems on its water facilities, which allows for remote
monitoring and control of industrial facilities. Installing this on our sewer lift stations
and pump stations would improve safety and prevent backups.
b. Cost estimate - $205,000
10) Bristol Bay intersection improvements (City-Wide Capital Fund)
a. Pursuant to the 2010 annexation agreement amendment with Bristol Bay, the City is
responsible for intersection improvements at Route 30 and Route 47, Galena Road
and Route 47, and at Bristol Bay Drive and Route 47. The total cost of these three
improvements is over $3.4 million. The intersection improvements at Route 47
intersections of Galena Road and Route 30 are $1.224 million and $701,000
respectively. The remaining $1.4 million is associated with the additional subdivision
entrance and traffic signal at Bristol Bay Drive.
b. Cost estimate - $3.425 million in total.
11) Beecher Center Park (Vehicle & Equipment Fund – Park Capital)
a. The playground equipment at Beecher Center Park is closely approaching the end of
its useful life span. Last year, we estimated that the equipment would need to be
removed in FY 14 or FY 15. Based on our most recent assessment of the playground,
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we anticipate that the equipment would not need to be removed until FY 18 or FY
19.
b. Cost estimate – $80,000-$100,000. This assumes the playground equipment would be
replaced with similar equipment and staff would do the installation.
12) Fox Hill water and sewer recapture (Water Fund and Sewer Fund)
a. In 2003, the City required Fox Hill developers to oversize water and sewer mains out
to the Fox Hill subdivision. This original cost for water and sewer oversizing was
$807,000. In the recapture agreement for these projects, the City agreed to compound
interest with final payback by the City due in 2023. If a developer develops in the
recapture area prior to 2023, the City has the right to charge the developer their
portion of the recapture fee (which then gets forwarded to the Fox Hill developer).
b. Cost estimate – At FYE 2016, total amount will be $1.87million. The original
principal on this obligation was $807,847, meaning we have racked up $1,061,722 in
interest in 12 years.
13) Public Works building maintenance issues
a. The Public Works building at Tower Lane was built in the 70s, and was originally
designed as a pole barn-style garage. It has been remodeled several times throughout
the past 40 years. The City has 2 acres of vacant land at the Wolf Street property,
which could serve as a location for a replacement building.
b. Cost estimate - The office area of the building could be rebuilt for $375,000 (3000 sf
at $125/sf). A single shop could be constructed for $1.5 million. Material storage
bins would cost $200,000. This brings the total cost to approximately $2.1 million.
14) Emerald Ash Borer Tree replacements
a. The City has removed 1,600 trees in the parkways that have been impacted by the
Emerald Ash Borer. This number does not include any trees throughout the City that
are on private property. We currently replace 50 trees per year under our Parkway
Tree Program, and we could expand that number to 100 if desired. Alternatively, we
could go out to bid for the procurement and installation of hundreds of trees.
b. Cost estimate - $300 per tree with outsourced installation included.
15) Mill Road improvements
a. One of the worst rated roads for surface conditions, partially due to its uneven
surface, narrow footprint, and antiquated rail crossing.
b. Cost estimate - $3,809,310 for mill and overlay of existing roadway and crossing
improvements.
16) Baseline Road
a. One of the worst rated roads in the City. The City has been monitoring the condition
of the deck of the bridge for the past year. In the event the bridge inspection comes
back unfavorable, the City would proceed forward with closing the road. If the Route
47 north expansion project gets funded by the state, the cost of the bridge replacement
would be heavily subsidized by the State.
b. Cost estimate - $560,000
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17) Well No. 6 and Water Treatment Plant
a. Once the City reaches a population of 27,000, we will need an extra well and water
treatment plant in order to keep adequate water supply and pressure throughout town.
The City has planned for this well and treatment facility to be sited at the Bristol Bay
water tower, but would need to update the plans for the facility (it would mimic the
Grande Reserve facility). Further, this actual project will be contemplated within the
water supply study, and there’s a possibility it could be deferred or substituted by a
Fox River water treatment plant.
b. Cost estimate - $4,855,000,
Items to note – Countryside infrastructure
This project involving the replacement of water main and resurfacing the streets within
the Countryside subdivision began in calendar year 2016 and is expected to wrap up in summer
of 2017. At this time the majority of the work has been completed including all of the
replacement of water main and installation of the binder course pavement. The final lift of
asphalt (surface course) will be installed in spring 2017 to finish up the project.
To finance this project the City issued a bond for $4.1 million dollars (2015A). Due to
costs being less than estimated, we are projecting that we will end the project with $1.1 million
left. Approximately $522,000 will be transferred to City-Wide Capital for the
Countryside/Center project. The remaining estimated proceeds of $578,000 transferred to City-
wide capital and will be used to finance Kennedy Road Improvements ($442,000) and other
related road projects.
Items to note – Water Rates
Water fund revenues are expected to beat projections for the second year in a row. This
is a combination of higher than expected usage on a per-home basis and the better than expected
residential growth in the City.
The City had approved a five year rate increase in April 2014 that brought rates up to $17
per billing cycle for the first 350 cubic feet plus $4.30 for each additional 100 cubic feet in FY
17. The five year program had a rate freeze scheduled for both FY 18 and FY 19. We propose
to keep the rate freeze in place for FY 18 and to revisit the FY 19 rates during the FY 19 budget
proposal next year. On a straight calculation, the City predicts no growth in revenues in FY 18,
but expects 5% year-over-year from FY 19 through FY 2022. That growth could come from rate
increases at an inflationary level and/or straight increase in residential units in the City.
Items to note – IMET Loss on Investment in FY 15
To date the City has recovered $15,909. Based on the amount of projected proceeds
from the hotel sales and other seized assets, management currently estimates that the City may
receive anywhere from $120,000 to $150,000 in recovery proceeds, which would put the overall
recovery between 43% and 50%. It should be noted that these projected recovery amounts are
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contingent and will be subject to Court approval before any disbursement can take place. IMET
has informed the City that as of December 2016 the Overall Receiver had cash balances on hand
of $75.2M, however, distributions cannot be made by the Overall Receiver until the priority
claims of the USDA and IRS have been resolved by the Court. Further updates regarding these
priority claims should follow later on this spring, and management remains optimistic that
further distribution of recovered proceeds will occur sometime in the next fiscal year.
Items to note - City Council top ten goals
During the goal setting session in October 2016, City Council passed a total of 24 goals
for FY 18. Similar to FY 16 and 17 the top goals focused on the theme of economic development
and capital related projects. Goals are ordered in rank of priority according to the City Council.
Downtown Planning
Downtown planning continues to be the top priority. Accordingly, throughout this past
year staff has continued to explore cost estimates for the list of downtown projects included in
the updated Comprehensive Plan that was adopted last fall. Utilizing monies from the Downtown
TIF fund, we are proposing completion of downtown wayfinding signage as well as the creation
of a downtown overlay district. Creating this district was a recommendation in the
Comprehensive Plan. Essentially, this allows us to establish additional development design
requirements over and above those required in the underlying zoning. This will help bring high-
quality development to the downtown area in an effort to foster our overarching goal of
attracting people to the riverfront. In addition to these two initiatives, we will be promoting
increased aesthetics through parking lot paving to areas identified in the parking study completed
in 2016. Major initiatives are on hold while the proposal for a TIF extension and creation of a
second TIF district is completed.
Southside Development
We continue to work with the City’s economic consultant Lynn Dubajic to recruit entities
to the south side of Yorkville with major focus on a grocery store. Within the last year, we have
had a couple of grocery store chains complete preliminary marketing studies, but their findings
did not fit within their business needs. At the time of this memo, we are currently engaging an
additional interested grocer. The introduction of enterprise zone status through UIRVDA is
creating additional incentive that we are optimistic will reap great benefits to south side
development. We will be continuing to assist with application fees in accordance with the policy
passed by City Council.
Staffing
In FY 17, the City will be adding a purchasing manager, which will be a shared employee
with Oswego. In FY 18, we propose to add a Facilities Maintenance Manager, which will be a
shared employee with both Oswego and Montgomery. Additionally, two employees will change
their status – a part-time inspector going to full-time and the interim assistant administrator going
to permanent.
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Manufacturing and Industrial Development
The City has been courting a large industrial user for the Eldamain Rd corridor for the
past year. The user has been approved for an enterprise zone for the project, and is deciding
between Yorkville and another site in Illinois for the project. If the project is successful, the City
will have to commit to a major infrastructure expansion to the site which will be a speculative
financial venture but would put the City in position to secure other users to the corridor.
Municipal Building Needs and Planning
After going out to RFQ for Building Condition Surveys, we interviewed five different
finalist firms in January. Based on the interviews staff has determined a preferred consultant and
will be negotiating with them. We assume the study will be over $20,000 and will require City
Council approval. We have budgeted $125,000 for this study, but will not know exact scope or
price until after negotiations with the vendor. We expect the study will have a component which
makes recommendations on the deferred maintenance of each building vs. its market value.
Finally, we have proposed a Building Maintenance Manager that we will share with Oswego and
Montgomery.
Vehicle Replacement
For FY 18, we are proposing purchasing the following vehicles: three squad cars and one
new Public Works truck. The Public Works Committee has reviewed a cold-call sales pitch to
transition to a lease program, which will be vetted in full in the future – potentially as part of a
performance contract program. Since we have not vetted this program, we have not shown it in
the budget.
Riverfront Development
Last summer, the OSLAD grant that was rewarded for Riverfront Park was reinstated
giving the means to the Park and Recreation Department to move forward with associated
projects. Accordingly staff decided to kick things off with the installation of the playground
equipment. Unfortunately, progress was halted when contaminants were found in the soil of the
planned playground site. With safety as the number one priority, additional areas in the park
have been tested and staff is currently working on a plan to remedy all issues. With this new
development, parks staff have decided to redirect their focus towards first completing Bristol
Bay Regional Park, another OSLAD grant project that expires next year. Accordingly, project
reimbursement through the grant for this project has been pushed back until FY 20.
Water Planning
The City is starting to move forward with recommendations for a new joint water
treatment facility with Oswego and Montgomery using the Fox River as the primary source of
water supply. The first steps are land acquisition and governance issues. The Village of Oswego
is currently reviewing a number of options related to sites within their planning boundaries, and
each municipality is budgeting $15,000 or so for governance review in the upcoming fiscal year.
Revenue Growth
In the past, this item has focused on commercial and industrial development and
attracting growth in revenues brought in from non-residents. No specific proposal is given for
the five-year budget as it relates to this general goal.
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Shared Services
Throughout this past year, staff has continued to work with Oswego and Montgomery on
integrating shared services. For FY 18 many new projects are being proposed in the budget
particularly focused on shared staffing. With Oswego, we will be hiring a joint purchasing
manager and have worked on a shared IT vendor and consortium. Oswego, Montgomery, and
Yorkville are all proposing the hiring of a joint Facilties Maintenance Manager.
Capital Improvement Plan
The City’s capital improvement plan expenditures have increased each year in the past
few years. We are both knocking items off of the unfunded section of the capital improvement
plan at a greater rate than we ever have, and adding new items to the list because our depth of
knowledge and planning efforts have increased. The big picture narrative further above in this
memo includes a good overview of which projects will be completed each year, and the “Items
to Note” section above also carries a mini-narrative of each project and the cost.
Items to note- Building Inspection Load
Yorkville has had an active building year. According to Metrostudy
(www.metrostudy.com/) Yorkville ranked #7 in the Chicagoland area for new single-family
housing starts in Calendar Year 2017. The rankings were as follows: Chicago, Hampshire,
Crown Pointe, Naperville, New Lennox, Huntley, and Yorkville. At the beginning of FY17 the
City employed 1 Full-Time Building Code Official and 1 Part-Time Building Inspector. During
Calendar Year 2016 the City of Yorkville completed 3,005 inspections. On average the FT
Building Code Official completed approximately 2,000 and the PT inspector completed
approximately 1,000. The FT Inspector completed approximately 9 inspections per day. In
November 2016, a second PT inspector was on-boarded to the Department. Please see the below
table for a comparison to other neighboring communities in regards to inspections. Yorkville
ranked third in total number of inspections per calendar year. However, both Oswego and
Plainfield, which were higher in inspection numbers, have higher staff counts. In the FY18
budget, it is proposed that the Department transfer the senior PT inspector to FT status and hire 1
additional PT Inspector. This will bring the total staff count in the Building Department to: 1
FT Building Code Official, 1 FT Building Inspector, 2 PT Building Inspectors and 1
Administrative Secretary. This should help to alleviate the hours that the Building Code Official
devotes to inspections and also will allow the department to even out the workday and become
more aligned with an acceptable inspections per day number.
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Items to note – engineering department cost analysis
We have been reviewing engineering department costs since choosing to outsource in
2011. Using EEI continues to be less expensive for the City than in-house staff. Engineering
costs in FY 15 with EEI were approximately $183,000 less than in FY 10 with in-house staff.
That calculation is based upon:
1) In FY 10, our engineering department had 5 employees and the cost of the department
was about $535,000.
2) In FY 16, our outsourced costs were $396,486
a. $230,266 for routine engineering
b. $176,220 for subdivision inspections
On a related note, EEI is billing out about $60,615 per year to developers that is being
reimbursed to the City, and an additional $1,291,645 in gross project expenses for capital
projects (net $1,162,209) that the City would not have been able to complete with in-house staff.
Items to note – vehicle replacement schedule
In FY 18, we have three vehicles planned in the Police Department for $165,000 and one
vehicle planned in the Public Works Department for $45,000. Based on the City’s vehicle
equipment replacement fund (VERF) schedule, we should be spending $250,000 per year on
police and $300,000 on public works. As mentioned in the City Council goal review above, the
Public Works Committee has received a cold-call proposal on vehicle leasing, but the program
has not been vetted by staff.
Items to Note- Administrative Charge Back
In previous years, the only salary and benefit costs borne by the water and sewer funds
were the water and sewer department employees and a portion of the Public Works Director’s
salary and benefit cost. In this year’s budget proposal, we’ve asked various employees to
identify the amount of time they spend on water and sewer issues so that these costs are
accurately presented in the water and sewer funds. As enterprise funds, both the water and sewer
City or Town Full-Time Part Time
# of
Inspections
2016
Avg per
inspector
Avg
inspections
per day
What is
outsourced?
# of inspections
requiring a state
plumber's license
Oswego 4 0 3,310 1,103 5 None Undetermined
Plainfield 4 0 8,750 2,187 9.7 None 2,351
North Aurora 1 0 1,564 All plumbing 25
Montgomery 1 0 916 916 4 None 197
537 2.4
Kendall County 1 0 627 86 Consultant 86
4 Yorkville
Yorkville 1 1 3,005 1,953 FT 8.7 630
1,053 PT Part time
Plumbing
through
Yorkville and
Consultant
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funds should properly account for all expenses related to running those services like a stand-
alone business. In the past, those “businesses” had not been paying a COO, CFO, HR
employees, IT vendors, customer service representatives, or accountants. While some
municipalities achieve this concept through a percentage-based administrative transfer, our
proposal going forward is to document the amount of time staff spends on water and sewer issues
and make sure that these costs are accurately reflected in the budget each year. The percentages
we’ve identified are as follows:
Name Position
% of Personnel
Costs related to
Enterprise
Activities
Water Sewer Total
Diane Long Office Assistant 30.00% $ 14,942 $ 5,378 $20,320
Bonnie Olsem Admin Secretary 60.00% $ 37,867 $ 13,628 $51,495
Bart Olson City Administrator 10.00% $ 17,479 $ 6,291 $23,769
Rob Fredrickson Finance Director 20.00% $ 23,216 $ 8,356 $31,572
Amy Simmons Accounting Clerk 15.00% $ 10,634 $ 3,827 $14,461
Rachel Wright Senior Accounting Clerk 5.00% $ 4,183 $ 1,506 $ 5,689
Items to Note- GC Housing Rental Assistance
The City expects the GC Housing development (Anthony’s Place) to open in January
2018. As part of the approval of that development, the City committed to the creation of a
housing assistance program. The City’s housing assistance program provides a subsidy to three
units in the building for tenants making less than 30% of the area median income. For those
tenants, the City will subsidize the difference between 30% of the tenant’s annual income and
rent plus utilities (expected to be between $500 and $600 per month per unit). The City has
committed to this program for 10 years, but is allowed to allocate money each budget year based
on availability. While the maximum mathematical possibility each year is $24,000, we
anticipate the actual maximum cost in any given year to be less than $12,000. Accordingly,
we’ve budgeted for $12,000 per year in the five-year budget but we will revisit that figure in next
year’s budget after the program has opened.
The program must be open for applications 90 days prior to building opening, so we are
currently planning a public outreach for the program in September 2017 and applications to be
available at the end of September 2017. The actual application window will open 30 days prior
to opening. Applications will be taken on a first-come, first-served basis but tenants who submit
at the application opening will be selected based on established criteria.
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Items to Note- Building Conditions Survey
The City posted the Request for Qualifications for the Building Conditions Survey on
November 2, 2016. We received 17 responses on November 22nd. Staff interviewed 5
companies in early January and ultimately chose EMG. Staff is currently negotiating with EMG
regarding scope and cost of the project. The proposed project budget is $125,000. If staff can
work with EMG to produce the survey within the proposed budget, we will continue to move this
project forward. This survey will produce a product which identifies maintenance wear and tear
(deferred maintenance), health, safety or ADA violations, any observable structural issues, and
estimates of costs to repair those items. This will ultimately aid staff and elected officials to
make decisions on whether to keep a building and also outline what maintenance to do in the
near future.
Items to Note- IT Services- Interdev
The City looked at joining an information technology consortium of municipalities in the
north suburbs in summer 2016. The City contracted with the consortium’s vendor to do a
network security assessment around that time. The assessment was used both to look at the
status of the City’s current network setup, but also as a list of prerequisite projects to complete
before joining the consortium. Because the consortium had not expanded since its initial
inception, it did not have a framework to add members at the time the City was interested in
joining. That framework was completed in the beginning of 2017, and we expect the
consortium to discuss our application to join this month. This item should be in front of the City
Council for action (contract approval and intergovernmental agreement) in March and April.
The proposed contract with the consortium vendor, Interdev, is for 8 hours per week and
roughly $32,000 per year. The City was able to achieve a lower hourly rate with Interdev
through a joint bid for IT services with Oswego. In short, Oswego will utilize 32 hours of IT
support and Yorkville will utilize 8 hours. This allows Interdev to allocate a normal full-time
employee between the two cities. Additionally, the purpose of the consortium is to standardize
processes and equipment, and to conduct joint purchasing. Rather than analyze and vet IT issues
ourselves, we will have the combined knowledge of several other cities and staff.
Items to Note- BUILD program
In September 2016, the City extended the BUILD program through December 2017. We
would expect to take up the discussion on the BUILD program again in fall 2017. The City has
turned into one of the fastest growing cities in the Chicago metropolitan region, partially because
of the BUILD program. However, we have seen a larger number of homes not using the BUILD
program in recent years. Additionally, the lost revenue in each of the water and sewer funds
from the BUILD program is approaching $200,000 in the water fund and $115,000 in the sewer
fund. These figures represent around 30% of the total revenue received in each fund from
infrastructure fees. While the goal of the program has always been to increase the residential
housing count to lure sales-tax generating commercial businesses in town, the program
represents a significant amount of lost revenue in two funds with annually approved
infrastructure fees.
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Items to Note- Parks and Recreation Facility
City sold portion of Bristol Bay Regional Park for $250,000 in June 2016 to Go For It
Sports for future construction of a community facility. Park Board has been reviewing use of
those funds for construction of a small facility, and has made a two-part recommendation for
those funds. First, construct a 50x70 building for $250,000 which would allow them to expand
recreation programming. Second would be to ask the City Council for an additional $250,000
amount for a total of $500,000 and construct a larger building of approximately 90x120, which
would be the size of a small gym. This small gym would be similar to the small gym that was at
the REC Center and allow for open gym after school. The Board is looking for this facility to be
located at Beecher Park and/or be attached to the Beecher Center. The request for additional
funds is not shown in the budget at this time, but it is something that could be considered in the
future if the City Council wanted to make a recreation facility a higher priority.
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The small picture – items to note in the general fund
Please accept the following information as discussion on individual line-items within the
budget. These individual line-items may change between now and the date of approval based on
City Council direction or staff recommendation (due to new information). Revenues are listed as
“R#”, and expenditures are listed as “E#”.
R1) Property Taxes – Corporate Levy 01-000-40-00-4000
a. We propose that the City corporate levy will decrease in FY 18 (-3.75%), due to low
inflation and more money being needed to satisfy the actuarial determined
contribution for the police pension. For FY 18 through FY 22 shows an increase of
2% per annum. This line item does not include police pension, bond-related, library
operations, and library debt service taxes.
R2) Property Taxes – Police Pension 01-000-40-00-4010
a. The FY 17 amount matched the actuarial determined contribution of $825,413. Since
actual property tax revenues fell short of this amount, other General Fund revenues
were utilized in the amount of $7,923 to fund the difference. Pursuant to the pension
funding policy, the City will continue to fully fund its actuarial contribution amount
each year, which is currently at $966,211 for FY 18. As the City continues to fully
fund this obligation, the Police Pension Fund percent funded should continue to
increase from its current amount of 40%. Future years funding amounts are estimates
only, and will be analyzed each year by the City’s actuary.
R3) Municipal Sales Tax 01-000-40-00-4030
a. Based on current trends in municipal sales tax collections, we are projecting increases
in sales tax collections of approximately 3% per year through FY 22. This line item
will have to be revisited each year, as sales tax collections are highly volatile and
subject to economic fluctuations. Currently, we are projecting ending FY 2017
around $100,000 over the budget amount, so we are very optimistic about future
growth of this revenue.
R4) Non-Home Rule Sales Tax 01-000-40-00-4035
a. We have budgeted for the same growth trends in non-home rule sales taxes as for
municipal sales taxes.
R5) Hotel Tax 01-000-40-00-4050
a. Hotel tax revenues have been trending upwards over the past few years with the
development of the Hampton Inn. The City’s hotel tax rate is 3%, well below the
allowed maximum of 5%. There is potential that this line-item could increase
substantially with the addition of another hotel in the City.
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R6) Video Gaming Tax 01-000-40-00-4055
a. The budgeted amount represents the amount of revenue expected to be generated
from the video gaming machines at 13 establishments throughout the City.
R7) Amusement Tax 01-000-40-00-4060
a. This is the 3% tax charged on all amusement devices and tickets within the City. The
maximum amount allowable under law for this tax is 5%. The majority of this line-
item is generated by Raging Waves, which has a large percentage of out-of-town
visitors. The second largest contributor to this amount is NCG Movie Theater,
although this amount currently has no net impact on the budget, as we are rebating
100% of the amusement tax to the movie theater developer until we rebate $200,000
total. We expect that figure to be reached sometime in FY 21. At that point, the
rebate drops to 50% for 10 years from the development agreement.
R8) Admissions Tax 01-000-40-00-4065
a. This is the 2.75% admissions tax charged at Raging Waves, authorized by their
annexation agreement. This amount is remitted to Raging Waves to offset their on-
site infrastructure costs.
R9) Business District Tax – Kendall Mrkt 01-000-40-00-4070
a. This line item represents the additional 0.5% general merchandise sales tax applicable
to the Kendall Marketplace Business District. These proceeds are rebated in full
(out of Admin Services) in order to pay debt service on the Kendall Marketplace
bonds.
R10) Business District Tax – Downtown 01-000-40-00-4071
a. This line item represents the additional 1.0% general merchandise sales tax applicable
to the Downtown Business District. These proceeds are rebated in full (out of
Admin Services) to Imperial Investments, pursuant to their development agreement
with the City.
R11) Business District Tax - Countryside
a. This line item represents the additional 1.0% general merchandise sales tax applicable
to the Countryside Business District. These proceeds are rebated in full (out of
Admin Services) to Kendall Crossing LLC, pursuant to their development agreement
with the City.
R12) State Income Tax 01-000-41-00-4100
a. We are projecting $101 per capita for FY 18, which is the IML estimate, plus we
expect to receive $30,000 of additional disbursements from the Special Census which
could be completed in 2017. The special census has been put on hold because of the
federal hiring freeze, and we’ve changed our expectation that we would see increased
revenue from the census from November 2017 to February 2018. To the extent that
the special census actually occurs later than April 2017, each month of delay costs the
City $15,000 in lost revenue.
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R13) Local Use Tax 01-000-41-00-4105
a. We are projecting $25.30 per capita for FY 18, which is the IML estimate, plus we
expect to receive $8,000 of additional disbursements from the Special Census. The
same comments for delay as mentioned above apply to this tax.
R14) Liquor licenses 01-000-42-00-4200
a. In a comparison of Yorkville and 9 other surrounding municipalities, we found that
overall Yorkville is lower than that of other municipalities in many areas. One main
category of concern is the application fee, itself. We think that we would benefit by
raising our current license application fee of $100. This fee is not substantial enough
to cover the costs for processing and fingerprinting. We propose raising it to $300,
incrementally at $100 each year. In addition, we propose incremental raises of $100
for 2 years for all Class A, Class R, and Class B licenses in addition to Bar and Grill,
and Club. The other classes are fairly in line.
R15) Building Permits 01-000-42-00-4210
a. Revenue figures within this line-item are budgeted at $200,000 which will help offset
costs associated with all employees tasked with conducting inspections and support.
If during the year, all those costs are met, any excess building permit revenue will be
transferred into the City-Wide Capital fund for the use of one-time capital expenses.
This prevents us from using one-time revenues for operating costs in the future. The
“surplus” building permit revenues are currently denoted in the City-Wide capital
fund budget under line-item 23-000-42-00-4210.
R16) Garbage Surcharge 01-000-44-00-4400
a. This line-item represents all revenue the City receives from residents for garbage
services. The gross revenue received is expected to drop in FY 18 because the cost of
the service is going down significantly, even though we have expanded services.
R17) Administrative Chargeback 01-000-44-00-4415
a. This revenue represents that the general fund will be reimbursed from the water,
sewer, and TIF funds for a portion of personnel costs. This is according to the time
that employees whose salaries come out of the general fund spend on water, sewer,
and TIF related issues. Exact percentages and employee info can be found in the
items to note section of this memo.
R18) Reimbursement – Engineering Expenses 01-000-46-00-4604
a. Revenue figures within this line-item will offset the line item for engineering
expenses in order to net out the engineering services to equal the $240,000 contract
amount.
R19) Miscellaneous Income 01-000-48-00-4850
a. This revenue line-item primarily represents rebate money earned from simply using
City issued credit cards to make purchases. Approximately $14,500 was earned.
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E1) Salaries – All Departments Multiple #’s
a. We are proposing a 3.435% increase in individual full-time salaries for FY 18. We
have budgeted for reasonable, but undetermined, salary increases in FY 19 through
FY 22.
E2) Health Insurance – All Departments Multiple #’s
a. We are assuming an 8% increase in health insurance costs each year through FY 22.
The actual year-end figures may fluctuate based on employees changing health plans
and/or the changes in overall rates.
E3) IMRF – All Departments Multiple #’s
a. While the IMRF fund is very well funded compared to other state-wide pension
funds, we are budgeting conservative increases in the employer contribution rates
each year for FY 18 through FY 22.
E4) Tuition Reimbursement – All Departments Multiple #’s
a. Per the City’s tuition reimbursement policy, any approved degree programs are
shown in the appropriate budget. Currently, Deputy Clerk Pickering (Administration
Department) and Officer Goldsmith (Police Department) are both enrolled in separate
Bachelor’s Degree programs at Aurora University.
E5) Training and Travel – All Departments Multiple #’s
a. The same training and conference levels are proposed as last year. Department heads
have been asked to budget for attendance at one national level or state conference per
year to keep up to date with the latest trends in management and government.
Increases in individual line-items reflect this request of the department heads.
E6) Commodity Assumptions – All Departments Multiple #’s
a. Graduated increases in gasoline, electricity, natural gas, and simple contractual
services are not based on any particular estimate of the details of the line-item, except
where specifically noted in this budget section. From a conservative budgeting
principle, we are purposefully trying to overestimate costs to hedge on unanticipated
price increases on everything from gasoline to office cleaning.
E7) Professional Services – All Departments Multiple #’s
a. Professional services expenditures vary in each department and can be for a variety of
services. For each department, we’ve included a brief sampling of the expenses coded
out of this line-item. Full expense reports for any line-item can be obtained from the
Finance Department at any time.
b. Administration – Expenses for the minute taker, AT&T Maintenance, safe deposit
box, background checks, and ADS alarm monitoring.
Finance – GFOA CAFR award fee, utility billing fees, bond renewal, and the annual
accounting software maintenance agreement.
c. Police – Expenses for onsite shredding notaries, and searches.
d. Community Development – Access to iWorQ (code enforcement and permit
management software and scanning of building plan documents. \
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e. Street Operations – City photo ID cards, pest control, and CDL license renewal.
f. Water Operations – Electronic meter reading services, utility billing fees, and City
photo ID cards.
g. Sewer Operations –Sewer cleaning, sewer pipe repair, utility billing fees, and City
photo ID cards.
h. Parks – Employment ads and pest control.
i. Recreation – Referees and umpires, recreation class instructors, and park board
minute taker fees.
j. Library – Elevator maintenance, pest control, copier charges, and IT services, and
minute taker fees.
E8) Office Cleaning – All Departments Multiple #’s
a. The City approved a new contract for expanded cleaning services at the beginning of
2017. As a result, the expenditures related to the contract are being coded out of the
departments that operate the buildings being cleaned (Administration, Police, Public
Works, Parks and Recreation).
E9) Salaries – City Treasurer 01-110-50-00-5004
a. This elected position was eliminated via referendum to go into effect FY 19.
Therefore, this is the last year we are budgeting for it. This results in an approximate
$1,000 savings per year.
E10) Salaries – City Clerk 01-110-50-00-5003
a. This elected position was eliminated via referendum to go into effect FY 19.
Therefore this is the last year we are budgeting for it. This results in an approximate
$9,000 savings per year.
E11) Salaries – Administration 01-110-50-00-5010
a. In FY 18, we propose to make the interim assistant city administrator position
permanent. In exchange, we are not participating in an internship program.
Additional funds have been saved elsewhere in the budget due to delays in hires,
including positions in Administration.
E12) Part-Time Salaries 01-110-50-00-5015
a. We are recommending to not participate in an internship program this year.
E13) Auditing Services 01-120-54-00-5414
a. We went out to RFP for this service this year and will be continuing to utilize
Lauterbach and Amen.
E14) Salaries – Police Officers 01-210-50-00-5008
a. No new hires are proposed in the police department. At this time we are near
regional averages for staffing. If the City’s five year budget outlook improves, we
would recommend revisiting this position.
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Municipality Population* Total Full-Time
Officers Officers per 1,000
Aurora 200,661 287*** 1.43
Batavia 26,495 38 1.43
Carpentersville 38,512 59 1.53
East Dundee 3,074 13*** 4.23
Elburn 5,748 7 1.21
Elgin 112,111 180*** 1.61
Geneva 21,806 36 1.65
Gilberts- 7,638 8 1.05
Hampshire 6,130 12 1.96
North Aurora 17,456 28 1.60
Sleepy Hollow 3,337 7 2.10
St. Charles 33,460 52 1.55
Sugar Grove 9,512 12 1.26
West Chicago 27,447 50*** 1.82
West Dundee 7,395 18*** 2.43
Winfield 9,567 16*** 1.67
Average 33,146.81 51.44 1.78
Midwest (10,000-24,999)** 6,761,176 11,494 1.70
Total Illinois** 5,279,933 13,295 2.52
National (10,000-25,000)** 25,662,681 47,085 1.80
Yorkville (FY 17) 18,451 30 1.63
*Based off of 2015 U.S. Census population estimate
** Only agencies that participate in FBI Uniform Crime Reporting
*** Last year’s officer number
E15) Salaries – Sergeants 01-210-50-00-5012
a. The City chose to hire a sixth sergeant in FY 17, which is why the line-item in FY18
forward is much higher than the FY 17 budget amount.
E16) Police Commission 01-210-54-00-5411
a. The spikes in the Police Commission line-item represent applicant testing years. In
FY 18, the spike represents sergeant testing.
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E17) Vehicle and Equipment Chargeback 01-210-54-00-5422
a. This line-item represents the gap between police impact fees and the amount of
expenditures related to police-car purchases in FY 18.
E18) Legal Services 01-210-54-00-5466
a. This line item represents the expenses for any miscellaneous grievances that occur.
The police officers and sergeants bargaining unit contracts do not expire until 2020.
E19) Salaries and Wages (Community Dev.) 01-220-50-00-5010
a. Per the items to note section above, this line-item includes one part-time inspector
going to full-time in FY 18.
E20) Professional Services 01-220-54-00-5462
a. This line-item contains funds for updating the subdivision control ordinance with
consultant assistance. Further information will be proposed to the EDC at a later
date.
E21) Vehicle & Equipment Chargeback 01-410-54-00-5422
a. This line-item represents the gap between public works impact fees and the amount of
expenditures related to public works vehicle purchases in FY 18.
E22) Mosquito Control 01-410-54-00-5455
a. The line-item expense for mosquito control represents treatment of stormsewer inlets
only.
E23) Tree & Stump Removal 01-410-54-00-5458
a. This line-item will continue to be $20,000 in FY 18 and is expected to remain
constant. This does not include any replacement of trees.
E24) Hanging Baskets 01-410-56-00-5626
a. The hanging basket replacement program was originally postponed because of the
Route 47 project. Now that the light poles have been installed, we are proposing to re-
implement this program, which will be funded through donations. These donations
will be coded to the donations revenue line-item.
E25) Garbage Services – Senior Subsidies 01-540-54-00-5441
a. This line item represents the total amount of the current senior garbage subsidy. The
subsidy is 20% for all seniors and 50% for all seniors on the Circuit Breaker program,
and those amounts will hold through FY 22. Currently, we have 707 senior accounts
and 16 circuit breaker senior programs.
E26) Salaries – Special Census 01-640-50-00-5016
a. This line-item represents the salaries of all part-time employees needed to physically
conduct the special census. The City had originally expected to complete this project
in FY 17, but the federal hiring freeze has delayed the project into FY 18.
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E27) Purchasing Services 01-640-54-00-5418
a. This line-item represents the hiring of a purchasing manager by the Village of
Oswego in March 2017 and the City utilizing that employee and reimbursing the
Village of Oswego 50% of the cost of the employee. The original term of the
intergovernmental agreement is four years, but staff has been more optimistic that this
position will yield better than expected savings for both municipalities.
E28) GC Housing Rental Assistance Program 01-640-54-00-5427
a. As explained in the items to note section above, this line-item represents the City’s
cost to run the housing assistance program for the GC Housing development, as
approved in Ordinance 2016-21. The $12,000 annual appropriate can be amended
upwards or downwards in the future, but we felt that $12,000 is adequate for the first
year.
E29) Utility Tax Rebate 01-640-54-00-5428
a. This line-item represents the electric and natural gas utility taxes rebated to Wrigley
as part of the Skittles factory expansion. The project was given a permanent
certificate of occupancy in early 2017 and we would expect the first rebates to occur
in early 2018. The $14,375 in this line-item represents the maximum amount that the
City would rebate annually.
E30) Facility Management Services 01-640-54-00-5432
a. As explained in the items to note section above, this line-item represents the hiring of
a facility services manager with Oswego and Montgomery. This intergovernmental
agreement and proposal will be subject to thorough discussion at both the staff level
and City Council level in the future. In general, this position is proposed to be tasked
with coordinating all building and grounds maintenance at every facility in the City.
E31) Amusement Tax Rebate 01-640-54-00-5439
a. As part of the Countryside redevelopment project incentives, the City is refunding a
portion of the amusement tax to the Movie Theater developer. This amount should
equal the amount of amusement tax generated by the Movie Theater up to $200,000.
We expect that this incentive will be satisfied in FY 21. All further proceeds will be
rebated at 50%.
E32) KenCom 01-640-54-00-5449
a. This line-item represents the City’s contributions to KenCom, based on the
intergovernmental agreement and the KenCom budget.
E33) Information Technology Services 01-640-54-00-5450
a. This line-item covers all consultant costs and equipment purchases for IT in all
departments. We are still recommending outsourcing of IT services, and will be
taking an intergovernmental agreement for an IT consortium to a future
Administration Committee meeting. We expect consultant services to run the City
$40,000 annually for the first year, for 8 hours per week of service and remote
network monitoring.
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E34) Engineering Services 01-640-54-00-5465
a. This is the gross cost of all EEI expenses which are not related to capital projects. It
includes $240,000 of contract-related expenses, $125,000 worth of subdivision-
infrastructure inspection related expenses, and $25,000in reimbursable development
work. For reasons explained in the Items to Note section, we still recommend the
City outsource its engineering work for the foreseeable future.
E35) Economic Development 01-640-54-5486
a. The YEDC was formally disbanded at the end of 2015. In order to continue attracting
new business and promoting expansion of existing business, Lynn Dubajic, former
director has been hired as a part-time economic development consultant. Her salary of
$145 per hour at 15 hours per week makes up the majority of this line item of
$114,100.
E36) Business District Rebate 01-640-54-00-5493
a. Currently, this expenditure line-item corresponds with a revenue line-item of the
same amount, as this tax is rebated 100% to the developers of the Kendall
Marketplace, Kendall Crossing and the downtown business district.
E37) Admissions Tax Rebate 01-640-54-00-5494
a. Currently, this expenditure line-item corresponds with a revenue line-item of the
same amount, as this tax is rebated 100% to Raging Waves. This rebate is set to
expire in FY 2022.
E38) Transfer to CW Buildings and Grounds 01-640-99-16-9923
a. This transfer will directly correspond with expenditures for maintaining and
improving municipal buildings. In FY 18, we are proposing to complete a municipal
facilities condition assessment and we expect the study to cost $125,000.
E39) Transfer to Citywide Capital 01-640-99-23-9923
a. No transfers will be needed to Citywide Capital in FY 18, but we expect funds to be
transferred starting in FY 19.
E40) Transfer to Debt Service 01-640-99-00-9942
a. This line-item represents the gap between property taxes associated with the 2014B
bond and the debt service for that bond. The property taxes on the 2014B bond were
completely abated in the 2016 tax levy cycle (FY 18 budget).
E41) Transfer to Sewer 01-640-99-00-9952
a. This line-item represents the City’s transfer of non-home rule sales tax dollars being
transferred into the sewer fund to pay for the yearly debt service on the 2011
refinancing bond.
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E42) Transfer to Parks and Recreation 01-640-99-00-9979
a. This line-item represents the City’s operational transfer to fund Parks and Recreation
expenses.
E43) Transfer to Library Operations 01-640-99-00-9982
a. This line-item transfer covers liability and unemployment insurance for the library.
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The small picture – all other funds
Fox Hill SSA
R1) Property Taxes 11-000-40-00-4000
a. The FY 18 revenue figure reflects a ~$43 per home per year tax amount, which was
the tax levy ordinance approved by City Council in December 2016. Pending
approval of the management company proposal below and our estimate of annual
maintenance for the project, we would expect dues to increase in FY 19 to ~$79 per
home per year. Of note, the long-term debt on past projects and the negative fund
equity will not be cleared until FY 25.
E1) Professional Services 11-111-54-00-5462
a. The Public Works Committee will review a proposal in February by staff to outsource
management of this SSA to a private firm. Neither this SSA nor the Sunflower SSA
has ever paid for the cost of in-house employees to prepare materials related to the
bids, to interact with residents, or to follow-up with the contractor. If the City
Council approves the concept via the Public Works Committee agenda item, we
would look to go to RFP for a management company at some point in FY18.
E2) Outside Repair and Maintenance 11-111-54-00-5417
a. The FY 18 amount reflects our best estimate for the annual maintenance contract plus
the replacement of all previously removed trees within the entrance to the
subdivision.
Sunflower SSA
R1) Property Taxes 12-000-40-00-4000
a. The FY 18 revenue figure reflects a ~$115 per home per year tax amount, which was
the tax levy ordinance approved by City Council in December 2016. Pending
approval of the management company proposal below and our estimate of annual
maintenance for the project, we would expect dues to increase in FY 19 to ~$230 per
home per year. Of note, the long-term debt on past projects and the negative fund
equity will not be cleared until FY 25.
E1) Pond Maintenance 12-112-54-00-5416
a. The FY 18 amounts represent the final year of the Encap contract for pond
maintenance and monitoring. In FY 19 and beyond, the City is budgeting for annual
algae treatments and inspection by Encap to monitor the basin condition.
E2) Professional Services 12-112-54-00-5462
a. The Public Works Committee will review a proposal in February by staff to outsource
management of this SSA to a private firm. Neither this SSA nor the Fox Hill SSA
has ever paid for the cost of in-house employees to prepare materials related to the
bids, to interact with residents, or to follow-up with the contractor. If the City
34
Council approves the concept via the Public Works Committee agenda item, we
would look to go to RFP for a management company at some point in FY18.
Motor Fuel Tax Fund
E1) Baseline Road Bridge Repairs 15-155-60-00-6004
a. Original estimates on the bridge repair in FY 16 came in much higher than expected,
so staff recommended closure of the bridge instead. This item was pushed along
through the remainder of FY 16 and FY 17 because ongoing bridge inspections have
not justified total closure of the bridge. Per the Bridge Inspection Report completed
in 2016, the superstructure (surface) is in poor condition, while the substructure is in
good condition. The 2016 report did not indicate an immediate need to close the
bridge based on structural/safety concerns. Inspections are scheduled once every two
years, per IDOT policy. If the inspection comes back with an issue, we would
recommend proceeding forward with bridge closure. Until then, we recommend
leaving the bridge as-is until the State expands Route 47 in the area.
E2) Route 47 Expansion 15-155-60-00-6079
a. Per the City’s intergovernmental agreement with IDOT, MFT related Route 47
project expenses were spread over ten fiscal years. By April 2017 the City will have
made 55 of its 120 payments.
City-Wide Capital Fund
R1) Federal Grants – ITEP Kennedy Rd Trail 23-000-41-00-4178
a. Reimbursement related to engineering was delayed into FY 18 due to project delays
caused by ComEd land acquisition in FY 17. The City is proceeding forward with
bidding the project in spring 2017.
R2) Building Permits 23-000-42-00-4210
Any excess of building permit revenues over the cost of building department
operations will be placed in this line item. In order to budget conservatively, we are
leaving this number at zero. The current threshold for funds to cross over into City-
wide capital is $278,000.
R3) Road Infrastructure Fee 23-000-44-00-4440
a. We are not proposing any change to the Road Infrastructure Fee through FY 22. This
is something which can and will be reevaluated each year, as the sunset date for the
infrastructure fee is April 30, 2016.
R4) Transfer from General – CW B&G 23-000-49-16-4901
a. This transfer will directly correspond with expenditures for maintaining and
improving municipal buildings. In FY 18, we are proposing to complete a municipal
facilities condition assessment and we expect the study to cost $125,000.
35
R5) Transfer from General – CW Capital 23-000-49-23-4901
a. No transfers will be needed to Citywide Capital in FY 18, but we expect funds to be
transferred starting in FY 19.
R6) Transfer from Water 23-000-49-00-4951
a. This transfer represents the leftover Countryside infrastructure bond proceeds.
Around $522,000 of this figure is being used to complete the resurfacing of
Countryside Parkway and Center Parkway within the Countryside subdivision. While
we had been planning to do this project under a LAFO grant, we have not been
successful in achieving that grant and we do not expect to have another grant cycle
before the work needs to be completed. So, we are recommending abandoning the
grant process and paying the full cost of the resurfacing. The remaining amount of
the transfer is being proposed to offset the cost of the Kennedy Rd resurfacing.
E1) Property & Building Maintenance Services 23-216-54-00-5446
E2) Property & Building Maintenance Supplies 23-216-56-00-5656
a. As mentioned in the items to note section, we propose a full municipal facilities
conditions study in FY 18. The City went out to bid for the study in FY 17 and we’ve
been negotiating with a selected vendor as of February 2017. We expect the study to
cost around $125,000.
E3) Engineering Services 23-230-54-00-5465
a. Unrelated to the golf-cart/ADA issue, the City is required to do an ADA sidewalk
transition plan. This transition plan involves surveying sidewalk conditions
throughout town and looking at transitions between sidewalks and roadways to make
sure those facilities are ADA compliant, and if they are not compliant, documenting it
and making a long-term commitment to fixing the issue. We do not have the
capabilities to do this in-house, so the $35,000 represents EEI’s best cost estimate of
the study.
E4) US 34 (Center / Eldamain) project 23-230-60-00-6016
a. The State has sent us an intergovernmental agreement for this project, which will be
reviewed by the City in spring 2017. IDOT expects the contract to begin in FY 18 and
has agreed to allow us to stretch payments out for the duration of the project.
E5) Road to Better Roads Program 23-230-60-00-6025
a. This line item represents the pavement portion of the total road to better roads
expenditures. Between this line item and others, we have over $1.1 million in project
funding.
E6) Sidewalk Construction 23-230-60-00-6041
a. In FY 17, the City performed misc. repairs to sidewalk throughout town to remove
trip hazards and replace sidewalk where we had to remove it for water main breaks.
These areas include Apple Tree Ct. and Kingsmill. In addition to that, we replaced 50
linear feet in Country Hills to correct a drainage issue. The City also rented a special
grinder to smooth smaller trip hazards instead of replacing squares of sidewalk. The
36
Public Works department is compiling a list of areas in the city that have sidewalk
gaps or sidewalk that is severely deteriorated that will be used to create a list of
repairs for the upcoming fiscal years.
E7) Route 71 (RT 47- RT 126) Project 23-230-60-00-6058
a. IDOT has approved engineering and reconstruction of Route 71with additional lanes
in their five year plan. They are currently proceeding with phase II engineering. It is
anticipated that this project will not occur until FY 19 at the earliest. Construction is
anticipated to take 2.5 years to complete.
E8) US 34 (IL 47 / Orchard Rd) Project 23-230-60-00-6059
a. This project is underway and is expected to occur over the next three fiscal years.
The ~$300,000 budgeted over that timeframe is based on IDOT estimates.
E9) Countryside Improvements 23-230-60-00-6082
a. This line-item contains all pavement related expenses in the Countryside subdivision.
Final lift of asphalt throughout the subdivision is expected in FY 18.
E10) Kennedy Rd Bike Trail 23-230-60-00-6094
a. This line-item contains the gross expenses from the construction of the trail. We
continue to assume that the City will not pay for any of the net costs of the project,
but we do expect the reimbursement from Push for the Path to occur slightly behind
the timing of the incoming construction expenses. Grant monies from the State will
be recorded in line item 23-000-41-00-4178. Reimbursement monies received from
Push for the Path will be recorded in revenue line item 23-000-46-00-4660.
E11) Principal Payment 23-230-81-00-8000
E12) Interest Payment 23-230-81-00-8050
a. This line-item contains the debt service for a 20-year bond associated with the Game
Farm Road project.
E13) Principal Payment 23-230-97-00-8000
a. This line-item represents the City’s 6-year payback of River Road Bridge expenses to
Kendall County at 0% interest. The City will pay back $75,000 in FY 18, and
$84,675 in FY 19.
Vehicle and Equipment
R1) Police Chargeback 25-000-44-00-4420
R2) Public Works Chargeback 25-000-44-00-4421
R3) Parks & Recreation Chargeback 25-000-44-00-4427
a. As discussed in the general fund line-item narrative, these line-items represent
transfers from the general fund (police & public works) and parks and recreation
fund to cover the gap between vehicle purchases and available funds in the respective
departments.
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E1) Equipment (Police) 25-205-60-00-6060
a. This line item is budgeted at $27,300 in order to replace squad laptops and cameras
and purchase a noise meter.
E2) Vehicles 25-205-60-00-6070
a. As mentioned in the Items to Note section above, the City has three police vehicles
planned for replacement in FY 18.
E3) Vehicles (Public Works) 25-215-60-00-6070
a. As mentioned in the Items to Note section above, the City needs to replace around
$300,000 worth of Public Works vehicles annually but can only budget for $45,000
per year.
E4) Principle Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8000
E5) Interest Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8050
a. These line-items cover the annual purchase installment payments to the property
seller for the Public Works south building. The final payment will not occur until
November 2028.
E6) Buildings & Structures (Parks and Rec) 25-225-60-00-6020
a. As mentioned in the items to note section above, this line-item represents the smaller
recreation building being discussed by Park Board. This expenditure is offset by the
$250,000 the City received for the sale of a portion of Bristol Bay 65 park.
Debt Service Fund
R1) Property Taxes - 2014B Bond 42-000-40-00-4000
a. The City fully abated the property taxes on this bond in December 2016 for the FY 18
budget. The City is now fully abating all bond-related property taxes.
Water Fund
R1) Water Sales 51-000-44-00-4424
a. As discussed in the Items to Note section above, the volume of water sold in FY 17
was above our projections for the second year in a row and we propose to keep the
rates frozen for FY 18. Aggregate increases in water revenues of 5% are planned for
each year after FY 18, and that amount could come from usage, City growth, and/or
an inflationary rate increase.
R2) Water Infrastructure Fee 51-000-44-00-4440
a. No change is proposed for the Water Infrastructure Fee for FY 15. It is currently set
at $8.25 per month through the end of FY 17 and will need to be reauthorized for FY
18.
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R3) Water Connection Fees 51-000-44-00-4450
a. For FY 18, we expect 120 new housing starts, which should net approximately $1,100
in revenue per home, after accounting for the BUILD program . Each subdivision has
its own water connection fee amount, depending on when the subdivision was
annexed. This line item will receive a one-time bump from the GC Housing project,
which is expected to generate an additional $115,000 in connection fee revenue for
FY 18.
R4) Rental Income 51-000-48-00-4820
a. This line-item contains rental and lease fees from various cellular and internet
antennas on City water towers.
E1) Engineering Services 51-510-54-00-5465
a. In the past, this line-item has covered the water system study and related
expenditures. Per the water study, we expect that the first large scale expenditure will
be securing a property for future use by Yorkville, Oswego, and Montgomery.
Accordingly, we’ve budgeted for $600,000 in total expenditures over three fiscal
years. That amounts represents a conservative estimate of land acquisition.
E2) Well Rehabilitations 51-510-60-00-6022
a. In order to prevent well breakdowns and water supply and quality issues, each City
well needs to be rehabilitated every 7-10 years. We propose to rehab Well 7 in FY 18
and demolish the structure that formerly held Well 3. In FY 20, we propose to rehab
Well 9.
E3) Road to Better Roads Program 51-510-60-00-6025
a. The line item expenditure represents the dollar amount we are able to fund for water
infrastructure as part of the program through FY 22.
E4) Route 71 Watermain Relocation 51-510-60-00-6066
a. This project’s timeline has been delayed by IDOT by a couple years. Additionally,
we’ve done some tighter cost estimates and determined that our previous estimate of
$1,000,000 was for the entire project which includes non-water expenditures.
Accordingly, we’ve split up expenditures to the related departments and put the water
expenditures on the earliest timeline that IDOT has communicated. This project is
still not yet funded for construction by IDOT.
E5) Route 47 Expansion 51-510-60-00-6079
a. This line-item represents all water related utility costs associated with the Route 47
expansion project. These amounts are scheduled in equal annual payments for 10
years. By April 2017 the City will have made 55 of its 120 payments.
E6) Countryside Pky Improvements 51-51-510-60-00-6082
a. This line-item funds the replacement of Countryside water mains in accordance with
the 2015A bond. Water mains are expected to be completed by spring of 2017.
39
E7) 2015 Bond Principal 51-510-77-00-8000
E8) 2015 Bond Interest 51-510-77-00-8050
a. These two line-items represent the debt service payments associated with the
Countryside water main project.
E9) Transfer to City-Wide Capital 51-510-99-00-9923
a. As mentioned in the City-Wide Capital Fund section, this line-item represents
leftover 2015A bond proceeds that will be used to fund the Center Parkway,
Countryside Parkway resurfacing, and Kennedy Road projects. While this bond is
commonly referred to as the Countryside bond, the bond proceeds may be used for
any capital project elsewhere throughout the City.
Sewer Fund
R1) Sewer Maintenance Fees 52-000-44-00-4435
a. The bi-monthly sewer maintenance fee for FY 18 is $20.26, authorized by ordinance
in April 2014.
R2) Sewer Infrastructure Fee 52-000-44-00-4440
a. No change in the sewer infrastructure fee is proposed in FY 18. It is currently $4 per
unit per month.
R3) Reimb – I&I Reductions 52-000-46-00-4625
a. This line-item represents the City’s proposal to YBSD to complete I&I reduction
related improvements to the City’s sewer system. YBSD had indicated a preliminary
willingness to undertake an undetermined amount of I&I improvements in order to
mitigate capacity issues at the sanitary district plant. Since last year, they’ve
completed a few other tweaks to the plan to increase capacity and have postponed the
discussion on I&I projects. The YBSD Executive Director is retiring at the end of
this fiscal year, and we expect to take the project up with his successor next year.
R4) Transfers from General Fund 52-000-49-00-4901
a. This line-item represents the non-home rule sales tax transfers from the general fund,
used to offset the 2011 Refunding Bond.
E1) Road to Better Roads Program 52-520-60-00-6025
a. The line item expenditure represents the dollar amount we are able to fund for sewer
infrastructure as part of the program through FY 22.
E2) Sanitary Sewer Lining 52-520-60-00-6028
a. This line-item represents the City’s proposal to YBSD to complete I&I reduction
related improvements to the City’s sewer system. It will offset with the revenue line-
item above.
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Land Cash Fund
R1) OSLAD Grant – Riverfront Park 72-000-41-00-4175
a. As discussed at Park Board and Public Works, this grant was reinstated by the State
in FY 17 and construction proceeded until some soil contamination was discovered
on site. The City has been through two rounds of testing within the park and expects
to have a proposal to do clean up in summer 2017. The City will pivot to complete
Bristol Bay regional park grant project first, which means we do not expect
Riverfront Park reimbursement to be received until FY 20.
R2) Autumn Creek 72-000-47-00-4703
a. The Autumn Creek subdivision is almost entirely built out, and we expect the last
parks land-cash fees to be received in FY 18.
.
R3) Windett Ridge 72-000-47-00-4723
a. As part of a 2013 annexation agreement amendment, the Windett Ridge developer
agreed to turn over the tot lot park site to the City by October 2017 and to pay a
lump-sum $50,000 park land cash fee at that time.
E1) Caledonia Park 72-720-60-00-6029
a. The City has been approached by a builder who intends to begin home construction in
the subdivision immediately. We anticipate that impact fees will come in
sporadically and that we’ll be able to fund a small park in the subdivision in FY 20.
E2) Bristol Bay Regional Park 72-720-60-00-6043
a. This line-item represents the Bristol Bay Regional park project, which is funded
through the State’s OSLAD grant program. The City has proceeded forward with the
development of this park immediately, due to the delays at Riverfront Park. We
expect construction payments to be made over the next two fiscal years.
E3) Riverfront Park 72-720-60-00-6045
a. Per the revenue line-item above, we expect this project to be somewhat delayed due
to site remediation. However, we are suggesting that funds remain in place for FY 18
in case the remediation proceeds quicker than we expect.
E4) Blackberry Creek Nature Preserve 72-720-60-00-6067
a. Blackberry Creek Nature Preserve was part of a land match from the OSLAD Grant
program. The City is obligated to do some small development features, such as
creating a mowed path, interpretive signage and possibly a small parking lot adjacent
to well #8.
E5) Windett Ridge Park 72-720-60-00-6069
a. Per the revenue line-item above, the City will be due $50,000 in a lump sum park
land cash fee from the Windett Ridge developer in FY 18. We would expect to begin
planning that park over the winter and would look to construct the tot lot in summer
2018.
41
Parks and Recreation Fund
R1) Special Events 79-000-44-00-4402
a. This line-item decreased from the FY 17 projected amount because the City will not
be coordinating the alcohol purchases for the Summer Solstice Festival in FY 18.
The event organizer now has its own liquor license for the Law Office in town, which
permits them to get their own special event liquor license for the event. This change
has no net impact on the budget, as the City has been reimbursed for the direct cost of
the alcohol only in previous years.
R2) Child Development 79-000-44-00-4403
a. Child development and preschool classes’ enrollment is increasing, causing us to
increase our revenue projections.
R3) Rental Income 79-000-48-00-4820
a. This line-item includes rental revenue from the leased buildings on Hydraulic in
Riverfront Park, and the cell tower lease at Wheaton Woods Park.
R4) Park Rentals 79-000-48-00-4825
a. The revenue generated by this line item is primarily from baseball and soccer field
rentals for tournaments, daily field usage and individual park rentals.
R5) Hometown Days 79-000-48-00-4843
a. In FY 17, Hometown Days exceeded the budgeted $8,000 profit amount by $13,000,
with a total profit of $21,000. In addition to the financial success, we continue to
collaborate with community groups and businesses to provide a well rounded festival
that entertains all interests including the Friday Night Christian Bands sponsored by
Cross Lutheran, Book It 5k hosted by the Yorkville Public Library, the Jr. Women’s
Craft Show, and several other community organizations and businesses that
volunteered their time to make the festival a successful community event.
E1) Program Supplies 79-795-56-00-5606
a. This line-item is decreasing from FY 17 levels due to the Summer Solstice Festival
liquor license change, as described in the revenue line-item above.
Countryside TIF Fund
R1) Property Taxes 87-000-40-00-4000
a. In FY 17, the movie theater paid its second full year of property taxes and Lighthouse
Academy paid its first full year of property taxes. Together, these two large revenues
were greater than the debt service payments in the fund for the second year in a row.
It appears the fund will yield a modest surplus, which will pay down the long-term
debt in the fund, at least through FY 26.
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Downtown TIF Fund
E1) Legal Services 88-880-54-00-5466
a. This line item represents any legal services used by the City in relation to TIF
projects or incentive agreements.
E2) TIF Incentive Payout 88-880-54-00-5425
a. Based on historical payouts, we’ve set the FY 18 figure at $20,000. This could
change dramatically if the TIF improves. Currently, only Imperial Investments is
receiving incentive payouts.
E3) Project Costs 88-880-60-00-6000
a. This line-item is for minor City-initiated projects within the TIF districts. We have a
limited amount of money for wayfinding signage and a consultant cost for an overlay
district.
E4) Property Acquisition 88-880-60-00-6011
a. This line-item covers the potential property acquisition of a building in the
downtown. We would expect the agreement to come in front of the City Council
towards the end of FY 17 and the remaining purchase of the building to be funded
with a short-term loan or purchase installment contract with the developer between
FY 18 and FY 21.
E5) Route 47 Expansion 88-880-60-00-6079
a. This line-item represents various improvements within the TIF district associated
with the Route 47 expansion project. These amounts are scheduled in equal annual
payments to be made over a 10 year period. By April 2017 the City will have made
55 of its 120 payments.
Cash Flow – Surplus (Deficit)
This section of the budget shows the surpluses and deficits for every fund in the entire
budget, and can be used to see the City’s “overall budget” performance. The total at the bottom
of the column for each fiscal year is the basis for whether the City’s overall budget is running a
surplus or deficit. As stated in the big picture narrative, we are recommending four years in a
row of total budget deficit with a turn towards positive cash flow in FY 22. In reality, if our
conservative budget estimates hold up this positive cash flow should be observed sooner. In all
years, deficits in the general fund and large capital projects in the city-wide capital fund, water
fund, and sewer fund are the main driver of the projected deficits. As we stated earlier in this
memo, these amounts are highly speculative and variable.
Cash Flow – Fund Balance
This section of the budget is directly related to the “Cash Flow – Surplus (Deficit)”
section above. Fund balance, by definition, is the accumulated surplus of the City since its
43
founding, and therefore these amounts represent the approximate amount of projected cash the
City should expect to have on hand at the end of each fiscal year.
As we discussed in the big picture narrative, we expect fund balance in the general fund
to stay above 30% in FY 18, and right around 30% in FY 19. The water fund is highly variable
throughout the five-year budget proposal due to the timing of large capital projects, but should be
on solid final footing throughout the five year period. The sewer fund runs deficits for FY 18
and FY 19 but then returns to a solid fund balance in FY 20 with the continuation of an
inflationary increase on the sewer rates.
The total at the bottom of each column represents the City’s overall aggregate fund
balance. As we stated above and in last year’s budget narrative, $3 million is the threshold for
severe fiscal problems. Last year, we projected to hit that mark in FY 20 and that has been
pushed off throughout this entire five-year budget proposal.
Allocated Items – Aggregated
This section carries forward from last year, and contains aggregate costs from all
departments, including liability insurance, employee health, dental and vision insurance, property
taxes, non-abated property taxes, building permit revenue, employee salaries, other capital
projects in excess of $500,000, etc.
44
Other Inter- Licenses & Fines & Charges Investment Reimb- Miscel- Land Financing FundFUND Taxes governmental Permits Forfeits for Services Earnings ursements laneous Cash Sources TotalGeneral Fund10,899,060 2,379,022 253,000 140,225 1,365,564 15,000 55,000 23,750 - 7,000 15,137,621 Special Revenue FundsMotor Fuel Tax- 492,616 - - - 1,500 - - - - 494,116 Parks and Recreation- - - - 395,000 350 - 196,000 - 1,308,583 1,899,933 Land Cash- - - - - - - - 88,000 2,500 90,500 Countryside TIF225,000 - - - - - - - - - 225,000 Downtown TIF70,000 - - - - - - - - - 70,000 Fox Hill SSA9,365 - - - - - - - - - 9,365 Sunflower SSA13,480 - - - - - - - - - 13,480 Debt Service Fund- - 5,000 - - - - - - 315,225 320,225 Capital Project FundsVehicle & Equipment- - 73,500 7,700 246,565 80 - 2,000 - - 329,845 City-Wide Capital- 200,224 73,000 - 700,000 1,000 472,617 - - 1,258,924 2,705,765 Enterprise FundsWater- - - - 4,088,800 5,000 - 58,582 - 145,385 4,297,767 Sewer- - - - 1,266,026 1,250 200,000 - - 1,137,166 2,604,442 Library FundsLibrary Operations645,867 22,450 - 8,000 10,000 800 - 5,500 - 27,236 719,853 Library Debt Service757,396 - - - - - - - - 3,000 760,396 Library Capital- - 35,000 - - 10 - - - - 35,010 TOTAL REVENUES12,620,168 3,094,312 439,500 155,925 8,071,955 24,990 727,617 285,832 88,000 4,205,019 29,713,318 United City of YorkvilleRevenues by CategoryFiscal Year 201845
Other Contractual Capital Developer Debt Financing FundFUND Salaries Benefits Services Supplies Outlay Commitments Service Uses TotalGeneral Fund4,618,075 3,086,500 4,709,727 274,353 - - - 2,948,210 15,636,865 Special Revenue FundsMotor Fuel Tax- - 124,350 208,000 423,787 - - - 756,137 Parks and Recreation903,518 453,922 274,220 345,651 - - - - 1,977,311 Land Cash- - - - 362,355 - - - 362,355 Countryside TIF- - 13,841 - - - 149,675 - 163,516 Downtown TIF- - 65,659 - 137,420 - 228,000 - 431,079 Fox Hill SSA- - 23,000 - - - - - 23,000 Sunflower SSA- - 29,735 - - - - - 29,735 Debt Service Fund- - 475 - - - 319,750 - 320,225 Capital Project FundsVehicle & Equipment- - 9,750 2,000 515,141 - 73,034 - 599,925 City-Wide Capital- - 161,675 35,000 2,940,753 - 403,588 78,510 3,619,526 Enterprise FundsWater430,549 266,965 886,366 323,013 807,937 - 1,344,749 1,098,924 5,158,503 Sewer223,555 115,847 152,882 54,908 472,435 34,888 1,877,110 73,875 3,005,500 Library FundsLibrary Operations473,828 182,877 141,880 31,000 - - - 3,000 832,585 Library Debt Service- - - - - - 760,396 760,396 Library Capital- - 3,500 31,500 - - - - 35,000 TOTAL EXPENDITURES 6,649,525 4,106,111 6,597,060 1,305,425 5,659,828 34,888 5,156,302 4,202,519 33,711,658 Fiscal Year 2018United City of YorkvilleExpenditures by Category46
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected
General Fund 4,826,059 5,691,706 5,360,499 5,891,822 5,392,578 4,833,578 4,268,256 3,749,925 3,087,705
Special Revenue Funds
Motor Fuel Tax 920,282 883,223 484,079 700,892 438,871 284,138 128,989 15,479 -
Parks and Recreation 557,536 500,762 269,255 373,975 296,597 306,460 312,590 321,919 331,764
Land Cash 117,430 212,318 220,320 328,581 56,726 27,372 433,372 439,372 445,372
Countryside TIF (604,820) (549,946) (520,551) (496,345) (434,861) (373,060) (371,746) (368,898) (366,050)
Downtown TIF 239,096 253,703 (154,775) (320,274) (681,353) (910,432) (1,132,511) (1,342,590) (1,345,669)
Fox Hill SSA 15,462 (3,780) (9,900) (7,850) (21,485) (17,147) (12,809) (9,671) (6,533)
Sunflower SSA (20,108) (31,175) (36,499) (18,844) (35,099) (30,277) (25,455) (22,073) (18,691)
Debt Service Fund 7,842 - - - - - - - -
Capital Project Funds
Vehicle & Equipment 105,577 1,841 - 270,080 - 331 662 993 1,325
City-Wide Capital 4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) -
Enterprise Funds *
Water 1,099,988 5,196,289 2,434,477 3,146,306 2,285,570 2,350,902 1,299,247 1,202,208 1,683,865
Sewer 1,829,603 1,570,874 977,023 1,314,830 913,772 390,626 522,060 789,634 1,064,587
Library Funds
Library Operations 466,683 499,355 435,726 480,569 367,837 260,091 156,977 58,095 (37,001)
Library Debt Service - - - - - - - - -
Library Capital 12,714 14,087 28,944 23,989 23,999 23,999 23,999 23,999 23,999
Totals 14,258,050 17,243,165 10,137,807 12,746,233 8,747,893 7,146,581 5,535,419 4,836,786 4,864,673
*Fund Balance Equivalent
United City of Yorkville
Fund Balance History
Fiscal Years 2015 - 2022
47
FY 2017FY 2015 FY 2016AdoptedFY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022FUNDActual Actual Budget Projected Proposed Projected Projected Projected ProjectedGeneral Fund14,150,910 14,529,786 14,516,822 14,993,523 15,137,621 15,593,080 15,939,985 16,290,299 16,651,490 Special Revenue FundsMotor Fuel Tax852,055 600,899 512,577 512,206 494,116 508,400 507,900 507,400 506,900 Parks and Recreation1,816,275 1,718,263 1,654,988 1,758,329 1,899,933 2,052,927 2,090,063 2,155,453 2,221,608 Land Cash172,873 125,532 489,000 207,875 90,500 408,000 456,000 6,000 6,000 Countryside TIF9,295 1,741,077 200,000 215,360 225,000 225,000 225,000 225,000 225,000 Downtown TIF60,215 69,107 70,050 67,307 70,000 75,000 75,000 80,000 80,000 Fox Hill SSA8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338 Sunflower SSA17,417 18,609 20,392 20,456 13,480 27,022 27,022 27,022 27,022 Debt Service Fund2,705,298 306,387 320,675 320,625 320,225 324,725 324,025 323,225 323,225 Capital Project FundsVehicle & Equipment471,009 528,026 314,883 608,703 329,845 185,115 185,115 185,115 185,116 City-Wide Capital6,541,621 1,588,515 1,823,662 1,660,104 2,705,765 1,121,378 1,031,341 843,000 843,000 Enterprise FundsWater4,068,790 8,061,730 3,794,908 10,397,037 4,297,767 4,332,510 4,528,804 4,690,614 4,862,953 Sewer2,442,221 2,526,917 2,534,994 2,603,027 2,604,442 2,627,629 2,655,234 2,687,159 2,716,093 Library FundsLibrary Operations719,485 697,880 731,887 697,087 719,853 734,344 749,189 764,397 779,980 Library Debt Service731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Library Capital25,349 36,118 20,010 50,010 35,010 35,010 35,010 35,010 35,010 TOTAL REVENUES 34,792,670 33,305,764 27,764,692 34,871,683 29,713,318 29,059,579 29,644,039 29,664,120 30,307,823 United City of YorkvilleRevenue Budget Summary - All FundsFiscal Years 2015 - 202248
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
FUND Actual Actual Budget Projected Proposed Projected Projected Projected Projected
General Fund 13,185,437 13,664,138 14,967,654 14,793,407 15,636,865 16,152,080 16,505,307 16,808,630 17,313,710
Special Revenue Funds
Motor Fuel Tax 962,228 637,955 740,580 694,537 756,137 663,133 663,049 620,910 522,379
Parks and Recreation 1,805,222 1,775,036 1,796,995 1,885,116 1,977,311 2,043,064 2,083,933 2,146,124 2,211,763
Land Cash 243,428 30,644 453,855 91,612 362,355 437,354 50,000 - -
Countryside TIF 80,030 1,686,204 162,759 161,759 163,516 163,199 223,686 222,152 222,152
Downtown TIF 52,651 54,498 478,530 641,284 431,079 304,079 297,079 290,079 83,079
Fox Hill SSA 4,208 26,314 11,333 11,333 23,000 13,000 13,000 14,200 14,200
Sunflower SSA 40,098 29,676 17,534 8,125 29,735 22,200 22,200 23,640 23,640
Debt Service Fund 2,702,774 314,229 320,675 320,625 320,225 324,725 324,025 323,225 323,225
Capital Project Funds
Vehicle & Equipment 513,177 631,762 347,617 340,464 599,925 184,784 184,784 184,784 184,784
City-Wide Capital 2,533,469 3,269,314 3,796,671 3,605,510 3,619,526 1,266,119 1,099,553 796,394 821,394
Enterprise Funds
Water 4,319,725 3,965,434 6,631,429 12,447,020 5,158,503 4,267,178 5,580,459 4,787,653 4,381,296
Sewer 3,491,786 2,785,644 2,965,298 2,859,071 3,005,500 3,150,775 2,523,800 2,419,585 2,441,140
Library Fund
Library Operations 723,876 665,207 756,943 715,873 832,585 842,090 852,303 863,279 875,076
Library Debt Service 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088
Library Capital 39,505 34,026 11,895 40,108 35,000 35,010 35,010 35,010 35,010
TOTAL EXPENDITURES 31,428,935 30,319,927 34,212,539 39,368,615 33,711,658 30,660,891 31,255,201 30,362,753 30,279,936
United City of Yorkville
Expenditure Budget Summary - All Funds
Fiscal Years 2015 - 2022
49
Beginning Budgeted Budgeted Surplus Ending
FUND Fund Balance Revenues Expenditures (Deficit)Fund Balance
General Fund 5,891,822 15,137,621 15,636,865 (499,244) 5,392,578
Special Revenue Funds
Motor Fuel Tax 700,892 494,116 756,137 (262,021) 438,871
Parks and Recreation 373,975 1,899,933 1,977,311 (77,378) 296,597
Land Cash 328,581 90,500 362,355 (271,855) 56,726
Countryside TIF (496,345) 225,000 163,516 61,484 (434,861)
Downtown TIF (320,274) 70,000 431,079 (361,079) (681,353)
Fox Hill SSA (7,850) 9,365 23,000 (13,635) (21,485)
Sunflower SSA (18,844) 13,480 29,735 (16,255) (35,099)
Debt Service Fund - 320,225 320,225 - -
Capital Project Funds
Vehicle & Equipment 270,080 329,845 599,925 (270,080) -
City-Wide Capital 1,058,502 2,705,765 3,619,526 (913,761) 144,741
Enterprise Funds *
Water 3,146,306 4,297,767 5,158,503 (860,736) 2,285,570
Sewer 1,314,830 2,604,442 3,005,500 (401,058) 913,772
Library Funds
Library Operations 480,569 719,853 832,585 (112,732) 367,837
Library Debt Service - 760,396 760,396 - -
Library Capital 23,989 35,010 35,000 10 23,999
Totals 12,746,233 29,713,318 33,711,658 (3,998,340) 8,747,893
*Fund Balance Equivalent
United City of Yorkville
Fiscal Year 2018 Budget
Fund Balance Summary
50
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes10,052,792 10,330,920 10,384,836 10,716,006 10,899,060 11,159,364 11,425,477 11,697,564 11,975,793 Intergovernmental2,295,134 2,311,978 2,313,586 2,267,237 2,379,022 2,543,764 2,592,361 2,636,830 2,682,189 Licenses & Permits173,126 213,451 178,000 308,000 253,000 253,000 253,000 253,000 253,000 Fines & Forfeits137,252 123,639 130,225 140,260 140,225 140,225 140,225 140,225 140,225 Charges for Service1,290,493 1,401,384 1,423,175 1,453,453 1,365,564 1,399,977 1,435,422 1,471,930 1,509,533 Investment Earnings8,909 6,394 5,000 20,000 15,000 11,000 7,750 5,000 5,000 Reimbursements168,182 113,024 55,000 54,817 55,000 55,000 55,000 55,000 55,000 Miscellaneous22,813 21,919 24,000 23,750 23,750 23,750 23,750 23,750 23,750 Other Financing Sources2,209 7,077 3,000 10,000 7,000 7,000 7,000 7,000 7,000 Total Revenue14,150,910 14,529,786 14,516,822 14,993,523 15,137,621 15,593,080 15,939,985 16,290,299 16,651,490 GENERAL FUND (01)The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. ExpendituresSalaries 3,721,840 3,958,489 4,362,017 4,305,338 4,618,075 4,708,781 4,839,765 4,974,681 5,113,643 Benefits 2,334,546 2,447,779 2,798,284 2,700,543 3,086,500 3,273,590 3,473,378 3,684,000 3,906,072 Contractual Services4,387,516 4,593,459 4,904,133 4,815,355 4,709,727 4,615,244 4,681,864 4,749,859 4,817,400 Supplies254,650 216,288 271,761 232,201 274,353 267,193 274,628 282,566 291,041 Other Financing Uses2,486,885 2,448,123 2,631,459 2,739,970 2,948,210 3,287,272 3,235,672 3,117,524 3,185,554 Total Expenditures13,185,437 13,664,138 14,967,654 14,793,407 15,636,865 16,152,080 16,505,307 16,808,630 17,313,710 Surplus (Deficit)965,473 865,648 (450,832) 200,116 (499,244) (559,000) (565,322) (518,331) (662,220) Ending Fund Balance4,826,059 5,691,706 5,360,499 5,891,822 5,392,578 4,833,578 4,268,256 3,749,925 3,087,705 36.60% 41.65% 35.81% 39.83% 34.49% 29.93% 25.86% 22.31% 17.83%$0 $2,000 $4,000 $6,000 $8,000 ThousandsFund Balance$0 $2,000 $4,000 $6,000 $8,000 ThousandsFund Balance51
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected Projected
01-000-40-00-4000 PROPERTY TAXES - CORPORATE LEVY 2,277,087 2,278,321 2,219,203 2,206,925 2,124,299 2,166,785 2,210,121 2,254,323 2,299,409
01-000-40-00-4010 PROPERTY TAXES - POLICE PENSION 624,168 703,105 825,413 817,490 966,211 1,016,211 1,066,211 1,116,211 1,166,211
01-000-40-00-4030 MUNICIPAL SALES TAX 2,704,651 2,778,116 2,800,920 2,925,000 3,012,750 3,103,133 3,196,227 3,292,114 3,390,877
01-000-40-00-4035 NON-HOME RULE SALES TAX 2,078,061 2,126,851 2,157,300 2,265,000 2,332,950 2,402,939 2,475,027 2,549,278 2,625,756
01-000-40-00-4040 ELECTRIC UTILITY TAX 635,478 689,084 625,000 700,000 675,000 675,000 675,000 675,000 675,000
01-000-40-00-4041 NATURAL GAS UTILITY TAX 277,969 207,551 265,000 260,000 240,000 240,000 240,000 240,000 240,000
01-000-40-00-4043 EXCISE TAX 418,509 393,680 390,000 360,000 361,000 361,000 361,000 361,000 361,000
01-000-40-00-4044 TELEPHONE UTILITY TAX 10,222 8,499 8,000 8,334 8,300 8,300 8,300 8,300 8,300
01-000-40-00-4045 CABLE FRANCHISE FEES 258,118 286,944 270,000 285,000 285,000 285,000 285,000 285,000 285,000
01-000-40-00-4050 HOTEL TAX 72,708 80,422 76,000 85,000 85,000 85,000 85,000 85,000 85,000
01-000-40-00-4055 VIDEO GAMING TAX 50,855 74,734 65,000 90,000 90,000 90,000 90,000 90,000 90,000
01-000-40-00-4060 AMUSEMENT TAX 172,461 201,216 180,000 200,000 200,000 200,000 200,000 200,000 200,000
01-000-40-00-4065 ADMISSIONS TAX 104,066 121,799 120,000 122,007 120,000 120,000 120,000 120,000 120,000
01-000-40-00-4070 BUSINESS DISTRICT TAX - KENDALL MRKT 336,830 350,589 357,000 365,000 372,300 379,746 387,341 395,088 402,990
01-000-40-00-4071 BUSINESS DISTRICT TAX - DOWNTOWN 11,192 6,879 4,000 4,000 4,000 4,000 4,000 4,000 4,000
01-000-40-00-4072 BUSINESS DISTRICT TAX - COUNTRYSIDE 9,054 11,431 11,000 11,000 11,000 11,000 11,000 11,000 11,000
01-000-40-00-4075 AUTO RENTAL TAX 11,363 11,699 11,000 11,250 11,250 11,250 11,250 11,250 11,250
01-000-41-00-4100 STATE INCOME TAX 1,735,422 1,715,155 1,725,942 1,644,721 1,739,021 1,873,201 1,908,065 1,943,626 1,979,899
01-000-41-00-4105 LOCAL USE TAX 341,880 390,605 397,644 409,488 436,101 466,663 475,396 484,304 493,390
01-000-41-00-4110 ROAD & BRIDGE TAX 171,756 148,223 150,000 145,522 150,000 150,000 155,000 155,000 155,000
01-000-41-00-4120 PERSONAL PROPERTY TAX 17,450 16,065 17,000 17,000 17,000 17,000 17,000 17,000 17,000
01-000-41-00-4160 FEDERAL GRANTS 10,341 17,726 10,000 15,000 15,000 15,000 15,000 15,000 15,000
01-000-41-00-4168 17,290 21,342 12,000 31,606 21,000 21,000 21,000 21,000 21,000
01-000-41-00-4170 STATE GRANTS - 2,000 - 3,000 - - - - -
01-000-41-00-4182 MISC INTERGOVERNMENTAL 995 862 1,000 900 900 900 900 900 900
01-000-42-00-4200 LIQUOR LICENSES 46,887 46,442 45,000 45,000 50,000 50,000 50,000 50,000 50,000
01-000-42-00-4205 OTHER LICENSES & PERMITS 2,537 3,902 3,000 3,000 3,000 3,000 3,000 3,000 3,000
01-000-42-00-4210 BUILDING PERMITS 123,702 163,107 130,000 260,000 200,000 200,000 200,000 200,000 200,000
01-000-43-00-4310 CIRCUIT COURT FINES 49,859 43,063 45,000 45,000 45,000 45,000 45,000 45,000 45,000
01-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 31,507 24,406 30,000 30,000 30,000 30,000 30,000 30,000 30,000
01-000-43-00-4323 OFFENDER REGISTRATION FEES 230 220 225 260 225 225 225 225 225
01-000-43-00-4325 POLICE TOWS 55,656 55,950 55,000 65,000 65,000 65,000 65,000 65,000 65,000
01-000-44-00-4400 GARBAGE SURCHARGE 1,117,947 1,218,991 1,251,675 1,276,653 1,000,000 1,030,000 1,060,900 1,092,727 1,125,509
01-000-44-00-4405 COLLECTION FEES - YBSD 151,241 153,292 150,000 153,000 154,000 154,000 154,000 154,000 154,000
01-000-44-00-4407 LATE PENALTIES - GARBAGE 21,305 22,972 21,000 23,000 23,000 23,000 23,000 23,000 23,000
01-000-44-00-4415 ADMINISTRATIVE CHARGEBACK - - - - 188,064 192,477 197,022 201,703 206,524
GENERAL FUND - 01
Description
STATE GRANTS - TRAFFIC SIGNAL MAINTENANCE
52
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
01-000-44-00-4474 POLICE SPECIAL DETAIL - 6,129 500 800 500 500 500 500 500
01-000-45-00-4500 5,458 6,394 5,000 20,000 15,000 11,000 7,750 5,000 5,000
01-000-45-00-4550 3,451 - - - - - - - -
01-000-46-00-4601 REIMB - LEGAL EXPENSES 6,099 1,521 - - - - - - -
01-000-46-00-4604 REIMB - ENGINEERING EXPENSES 81,686 15,196 25,000 10,000 25,000 25,000 25,000 25,000 25,000
01-000-46-00-4680 REIMB - LIABILITY INSURANCE 4,280 32,294 5,000 7,820 5,000 5,000 5,000 5,000 5,000
01-000-46-00-4681 REIMB - WORKERS COMP (224) - - - - - - - -
01-000-46-00-4685 REIMB - CABLE CONSORTIUM 69,693 21,030 20,000 21,997 20,000 20,000 20,000 20,000 20,000
01-000-46-00-4690 REIMB - MISCELLANEOUS 6,648 42,983 5,000 15,000 5,000 5,000 5,000 5,000 5,000
01-000-48-00-4820 RENTAL INCOME 6,715 6,905 7,000 6,750 6,750 6,750 6,750 6,750 6,750
01-000-48-00-4845 DONATIONS 900 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000
01-000-48-00-4850 MISCELLANEOUS INCOME 15,198 15,014 15,000 15,000 15,000 15,000 15,000 15,000 15,000
01-000-49-00-4916 TRANSFER FROM CW MUNICIPAL BUILDING 2,209 7,077 3,000 10,000 7,000 7,000 7,000 7,000 7,000
Revenue 14,150,910 14,529,786 14,516,822 14,993,523 15,137,621 15,593,080 15,939,985 16,290,299 16,651,490
INVESTMENT EARNINGS
GAIN ON INVESTMENT
53
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries364,718 388,629 455,839 475,250 525,478 529,007 542,942 557,295 572,079 Benefits242,710 150,348 165,333 168,619 206,137 219,132 234,034 250,037 267,171 Contractual Services103,295 115,668 158,921 139,679 126,860 125,878 116,957 118,100 119,312 Supplies7,198 10,624 10,850 10,000 10,000 10,000 10,000 10,000 10,000 Total Administration717,921 665,269 790,943 793,548 868,475 884,017 903,933 935,432 968,562 ADMINISTRATION DEPARTMENTThe Administration Department includes both elected official and management expenditures. The executive and legislative branches consist of the Mayor and an eight member City Council. The city administrator is hired by the Mayor with the consent of the City Council. City staff report to the city administrator. It is the role of the city administrator to direct staff inthe daily administration of City services. $0 $200 $400 $600 $800 $1,000 $1,200 Thousands54
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Administration
01-110-50-00-5001 SALARIES - MAYOR 9,570 9,735 11,000 10,250 11,000 11,000 11,000 11,000 11,000
01-110-50-00-5002 SALARIES - LIQUOR COMM 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
01-110-50-00-5003 SALARIES - CITY CLERK 6,905 6,935 11,000 9,000 9,000 - - - -
01-110-50-00-5004 SALARIES - CITY TREASURER 968 1,000 6,500 1,000 1,000 - - - -
01-110-50-00-5005 SALARIES - ALDERMAN 47,960 48,690 52,000 52,000 52,000 52,000 52,000 52,000 52,000
01-110-50-00-5010 SALARIES - ADMINISTRATION 294,157 317,586 366,039 396,000 450,978 464,507 478,442 492,795 507,579
01-110-50-00-5015 PART-TIME SALARIES 4,158 3,683 7,800 5,750 - - - - -
01-110-50-00-5020 OVERTIME - - 500 250 500 500 500 500 500
01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 37,723 36,387 37,405 43,200 49,506 52,081 55,797 59,787 64,018
01-110-52-00-5214 FICA CONTRIBUTION 24,296 25,422 28,931 32,000 36,665 37,765 38,898 40,065 41,267
01-110-52-00-5216 GROUP HEALTH INSURANCE 85,215 81,297 91,653 86,000 111,978 120,936 130,611 141,060 152,345
01-110-52-00-5222 GROUP LIFE INSURANCE 443 491 445 547 557 563 569 575 581
01-110-52-00-5223 DENTAL INSURANCE 5,387 5,516 6,178 6,091 6,612 6,943 7,290 7,655 8,038
01-110-52-00-5224 VISION INSURANCE 576 721 721 771 819 844 869 895 922
01-110-52-00-5235 82,691 489 - - - - - - -
01-110-52-00-5236 633 4 - 10 - - - - -
01-110-52-00-5237 5,205 (40) - - - - - - -
01-110-52-00-5238 541 61 - - - - - - -
01-110-54-00-5410 TUITION REIMBURSEMENT - 3,216 15,000 8,040 12,000 10,000 - - -
01-110-54-00-5412 TRAINING & CONFERENCES 10,636 5,440 12,000 12,000 12,000 12,000 12,000 12,000 12,000
01-110-54-00-5415 TRAVEL & LODGING 3,356 8,241 9,000 9,000 9,000 9,000 9,000 9,000 9,000
01-110-54-00-5426 PUBLISHING & ADVERTISING 740 1,262 1,000 5,400 5,000 5,000 5,000 5,000 5,000
01-110-54-00-5430 PRINTING & DUPLICATING 4,094 2,890 5,500 2,750 4,000 4,000 4,000 4,000 4,000
01-110-54-00-5440 TELECOMMUNICATIONS 13,097 13,620 16,000 16,000 16,000 16,000 16,000 16,000 16,000
01-110-54-00-5448 FILING FEES 70 49 500 250 500 500 500 500 500
01-110-54-00-5451 CODIFICATION 3,003 12,002 5,000 5,000 5,000 5,000 5,000 5,000 5,000
01-110-54-00-5452 POSTAGE & SHIPPING 2,932 2,418 4,000 2,500 3,500 3,500 3,500 3,500 3,500
01-110-54-00-5460 DUES & SUBSCRIPTIONS 15,981 15,869 17,000 16,000 17,000 17,000 17,000 17,000 17,000
01-110-54-00-5462 PROFESSIONAL SERVICES 9,112 18,739 29,600 29,600 11,000 11,000 11,000 11,000 11,000
01-110-54-00-5480 UTILITIES 23,131 14,862 24,421 16,000 16,960 17,978 19,057 20,200 21,412
01-110-54-00-5485 RENTAL & LEASE PURCHASE 2,347 2,224 2,400 2,103 2,400 2,400 2,400 2,400 2,400
01-110-54-00-5488 OFFICE CLEANING 14,796 14,836 17,500 15,036 12,500 12,500 12,500 12,500 12,500
01-110-56-00-5610 OFFICE SUPPLIES 7,120 10,574 10,000 10,000 10,000 10,000 10,000 10,000 10,000
01-110-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 78 50 850 - - - - - -
717,921 665,269 790,943 793,548 868,475 884,017 903,933 935,432 968,562
ELECTED OFFICIAL - GROUP LIFE INSURANCE
ELECTED OFFICIAL - DENTAL INSURANCE
ELECTED OFFICIAL - VISION INSURANCE
ELECTED OFFICIAL - GROUP HEALTH INSURANCE
55
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries206,925 218,467 233,718 236,000 252,079 259,641 267,430 275,453 283,717 Benefits72,251 75,570 83,961 79,941 115,958 123,414 131,817 140,839 150,497 Contractual Services73,736 79,872 92,700 87,825 95,420 96,380 97,340 98,300 99,260 Supplies2,691 2,650 3,450 3,050 2,700 2,700 2,700 2,700 2,700 Total Finance355,603 376,559 413,829 406,816 466,157 482,135 499,287 517,292 536,174 FINANCE DEPARTMENTThe Finance Department is responsible for the accounting, internal controls, external reporting and auditing of all financial transactions. The Finance Department is in charge of preparing for the annual audit, utility billing, receivables, payables, treasury management and payroll and works with administration in the preparation of the annual budget. Personnel are budgeted in the General and Water Funds.$0 $100 $200 $300 $400 $500 $600 Thousands56
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Finance
01-120-50-00-5010 SALARIES & WAGES 206,925 218,467 233,718 236,000 252,079 259,641 267,430 275,453 283,717
01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTION 23,900 24,017 25,242 26,000 27,519 29,080 31,156 33,385 35,748
01-120-52-00-5214 FICA CONTRIBUTION 15,790 16,643 17,694 17,900 18,884 19,451 20,035 20,636 21,255
01-120-52-00-5216 GROUP HEALTH INSURANCE 26,965 28,500 34,003 29,394 62,533 67,536 72,939 78,774 85,076
01-120-52-00-5222 GROUP LIFE INSURANCE 332 368 334 335 334 337 340 343 346
01-120-52-00-5223 DENTAL INSURANCE 4,778 5,385 6,031 5,655 6,031 6,333 6,650 6,983 7,332
01-120-52-00-5224 VISION INSURANCE 486 657 657 657 657 677 697 718 740
01-120-54-00-5412 TRAINING & CONFERENCES 3,392 3,167 3,000 3,250 3,500 3,500 3,500 3,500 3,500
01-120-54-00-5414 AUDITING SERVICES 32,000 33,000 37,400 34,000 35,420 36,380 37,340 38,300 39,260
01-120-54-00-5415 TRAVEL & LODGING 146 274 1,500 350 1,500 1,500 1,500 1,500 1,500
01-120-54-00-5430 PRINTING & DUPLICATING 1,365 2,853 5,000 3,000 4,000 4,000 4,000 4,000 4,000
01-120-54-00-5440 TELECOMMUNICATIONS 1,061 1,153 1,200 1,200 1,200 1,200 1,200 1,200 1,200
01-120-54-00-5452 POSTAGE & SHIPPING 1,141 1,104 1,300 1,200 1,300 1,300 1,300 1,300 1,300
01-120-54-00-5460 DUES & SUBSCRIPTIONS 545 528 800 800 1,000 1,000 1,000 1,000 1,000
01-120-54-00-5462 PROFESSIONAL SERVICES 31,984 35,714 40,000 42,000 45,000 45,000 45,000 45,000 45,000
01-120-54-00-5485 RENTAL & LEASE PURCHASE 2,102 2,079 2,500 2,025 2,500 2,500 2,500 2,500 2,500
01-120-56-00-5610 OFFICE SUPPLIES 2,633 2,650 2,700 2,700 2,700 2,700 2,700 2,700 2,700
01-120-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 58 - 750 350 - - - - -
355,603 376,559 413,829 406,816 466,157 482,135 499,287 517,292 536,174
57
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries2,511,201 2,659,975 2,896,541 2,851,000 2,974,162 3,057,297 3,142,925 3,231,124 3,321,967 Benefits1,411,567 1,565,443 1,833,415 1,762,220 2,001,658 2,120,884 2,245,450 2,375,537 2,511,552 Contractual Services237,729 349,348 411,379 332,857 447,697 286,463 278,650 289,650 278,650 Supplies154,654 98,647 148,450 118,200 134,700 139,194 144,003 149,148 154,653 Total Police 4,315,151 4,673,413 5,289,785 5,064,277 5,558,217 5,603,838 5,811,028 6,045,459 6,266,822 POLICE DEPARTMENTThe mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems and enhance thequality of life in our City.$0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 Thousands58
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Police
01-210-50-00-5008 SALARIES - POLICE OFFICERS 1,478,093 1,585,447 1,720,357 1,580,000 1,660,659 1,710,479 1,761,793 1,814,647 1,869,086
01-210-50-00-5011 SALARIES - POLICE CHIEF & DEPUTIES 322,269 341,359 358,109 352,000 370,238 381,345 392,785 404,569 416,706
01-210-50-00-5012 SALARIES - SERGEANTS 433,191 447,154 475,680 590,000 593,259 611,057 629,389 648,271 667,719
01-210-50-00-5013 SALARIES - POLICE CLERKS 121,384 132,096 141,395 136,000 147,006 151,416 155,958 160,637 165,456
01-210-50-00-5014 SALARIES - CROSSING GUARD 21,429 22,945 20,000 22,000 22,000 22,000 22,000 22,000 22,000
01-210-50-00-5015 PART-TIME SALARIES 57,235 43,667 70,000 60,000 70,000 70,000 70,000 70,000 70,000
01-210-50-00-5020 OVERTIME 77,600 87,307 111,000 111,000 111,000 111,000 111,000 111,000 111,000
01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTION 13,778 14,283 15,271 15,000 16,048 16,959 18,169 19,469 20,847
01-210-52-00-5213 624,168 722,940 825,413 825,413 966,211 1,016,211 1,066,211 1,116,211 1,166,211
01-210-52-00-5214 FICA CONTRIBUTION 184,653 195,360 216,838 212,000 221,572 228,219 235,066 242,118 249,382
01-210-52-00-5216 GROUP HEALTH INSURANCE 541,667 576,302 709,489 650,000 734,805 793,589 857,076 925,642 999,693
01-210-52-00-5222 GROUP LIFE INSURANCE 3,338 3,817 3,541 3,707 3,514 3,549 3,584 3,620 3,656
01-210-52-00-5223 DENTAL INSURANCE 39,727 46,802 56,584 50,000 53,189 55,848 58,640 61,572 64,651
01-210-52-00-5224 VISION INSURANCE 4,236 5,939 6,279 6,100 6,319 6,509 6,704 6,905 7,112
01-210-54-00-5410 TUITION REIMBURSEMENT - 3,216 31,096 6,432 21,547 10,613 2,800 2,800 2,800
01-210-54-00-5411 POLICE COMMISSION 12,633 996 4,000 3,500 15,000 4,000 4,000 15,000 4,000
01-210-54-00-5412 TRAINING & CONFERENCE 11,184 7,879 18,000 16,000 21,000 21,000 21,000 21,000 21,000
01-210-54-00-5415 TRAVEL & LODGING 2,400 2,671 10,000 5,000 10,000 10,000 10,000 10,000 10,000
01-210-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 63,777 174,263 153,633 117,310 167,600 30,300 30,300 30,300 30,300
01-210-54-00-5426 PUBLISHING & ADVERTISING - - 200 395 200 200 200 200 200
01-210-54-00-5430 PRINTING & DUPLICATING 3,222 4,863 4,500 4,500 4,500 4,500 4,500 4,500 4,500
01-210-54-00-5440 TELECOMMUNICATIONS 25,663 29,512 36,500 36,500 36,500 36,500 36,500 36,500 36,500
01-210-54-00-5452 POSTAGE & SHIPPING 987 980 1,600 1,200 1,600 1,600 1,600 1,600 1,600
01-210-54-00-5460 DUES & SUBSCRIPTIONS 2,175 1,990 1,350 4,630 3,750 3,750 3,750 3,750 3,750
01-210-54-00-5462 PROFESSIONAL SERVICES 15,288 16,861 35,000 29,000 31,000 29,000 29,000 29,000 29,000
01-210-54-00-5466 LEGAL SERVICES - - 5,000 - 5,000 5,000 5,000 5,000 5,000
01-210-54-00-5467 ADJUDICATION SERVICES 17,215 16,684 20,000 20,000 20,000 20,000 20,000 20,000 20,000
01-210-54-00-5469 NEW WORLD & LIVE SCAN 13,269 16,921 17,500 12,490 19,500 19,500 19,500 19,500 19,500
01-210-54-00-5472 KENDALL CO JUVE PROBATION 2,609 2,894 4,000 3,240 4,000 4,000 4,000 4,000 4,000
01-210-54-00-5484 MDT - ALERTS FEE 6,660 6,660 7,000 6,660 7,000 7,000 7,000 7,000 7,000
01-210-54-00-5485 RENTAL & LEASE PURCHASE 6,344 5,903 7,000 6,000 7,000 7,000 7,000 7,000 7,000
01-210-54-00-5488 OFFICE CLEANING - - - - 12,500 12,500 12,500 12,500 12,500
01-210-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 54,303 57,055 55,000 60,000 60,000 60,000 60,000 60,000 60,000
01-210-56-00-5600 WEARING APPAREL 9,775 12,562 20,000 20,000 23,000 23,000 23,000 23,000 23,000
01-210-56-00-5610 OFFICE SUPPLIES 2,676 2,299 4,500 3,000 4,500 4,500 4,500 4,500 4,500
01-210-56-00-5620 OPERATING SUPPLIES 43,711 14,123 10,000 10,000 10,000 10,000 10,000 10,000 10,000
01-210-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 12,959 5,473 12,000 9,000 12,000 12,000 12,000 12,000 12,000
EMPLOYER CONTRIBUTION - POLICE PENSION
59
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
01-210-56-00-5640 REPAIR & MAINTENANCE 242 302 6,500 2,000 3,000 3,000 3,000 3,000 3,000
01-210-56-00-5650 COMMUNITY SERVICES - 300 3,000 2,000 2,000 2,000 2,000 2,000 2,000
01-210-56-00-5690 BALISTIC VESTS 3,035 5,281 4,200 4,200 6,000 6,000 6,000 6,000 6,000
01-210-56-00-5695 GASOLINE 65,888 58,009 80,250 60,000 64,200 68,694 73,503 78,648 84,153
01-210-56-00-5696 AMMUNITION 16,368 298 8,000 8,000 10,000 10,000 10,000 10,000 10,000
4,315,151 4,673,413 5,289,785 5,064,277 5,558,217 5,603,838 5,811,028 6,045,459 6,266,822
60
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries310,422 339,512 381,980 377,000 457,067 469,339 481,979 494,998 508,408 Benefits139,045 150,738 163,247 149,105 177,490 188,657 201,286 214,839 229,338 Contractual Services89,854 102,815 71,500 70,382 51,900 51,900 51,900 51,900 51,900 Supplies6,467 8,877 11,175 12,000 14,190 13,140 13,300 13,472 13,656 Total Community Development545,788 601,942 627,902 608,487 700,647 723,036 748,465 775,209 803,302 COMMUNITY DEVELOPMENT DEPARTMENTThe primary focus of the Community Development Department is to ensure that all existing and new construction is consistent with the overall development goals of the City which entails short and long-range planning, administration of zoning regulations, building permits issuance and code enforcement. The department also provides staff support to the City Council, Plan Commission, Zoning Board of Appeals and Park Board and assists in the review of all development plans proposed within the United City of Yorkville.yp$0 $200 $400 $600 $800 $1,000 Thousands61
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Community Development
01-220-50-00-5010 SALARIES & WAGES 292,601 321,278 333,980 332,000 409,067 421,339 433,979 446,998 460,408
01-220-50-00-5015 PART-TIME SALARIES 17,821 18,234 48,000 45,000 48,000 48,000 48,000 48,000 48,000
01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTION 33,222 34,748 36,070 36,070 44,657 47,190 50,559 54,176 58,011
01-220-52-00-5214 FICA CONTRIBUTION 22,825 24,811 28,597 28,597 34,320 35,350 36,411 37,503 38,628
01-220-52-00-5216 GROUP HEALTH INSURANCE 76,809 84,090 90,833 78,779 90,525 97,767 105,588 114,035 123,158
01-220-52-00-5222 GROUP LIFE INSURANCE 443 491 445 401 557 563 569 575 581
01-220-52-00-5223 DENTAL INSURANCE 5,205 5,866 6,570 4,671 6,612 6,943 7,290 7,655 8,038
01-220-52-00-5224 VISION INSURANCE 541 732 732 587 819 844 869 895 922
01-220-54-00-5412 TRAINING & CONFERENCES 2,666 3,789 6,500 6,500 6,800 6,800 6,800 6,800 6,800
01-220-54-00-5415 TRAVEL & LODGING 1,670 5,316 4,000 4,000 6,500 6,500 6,500 6,500 6,500
01-220-54-00-5426 PUBLISHING & ADVERTISING 218 2,450 1,000 3,750 2,500 2,500 2,500 2,500 2,500
01-220-54-00-5430 PRINTING & DUPLICATING 1,609 1,286 2,500 1,000 2,000 2,000 2,000 2,000 2,000
01-220-54-00-5440 TELECOMMUNICATIONS 2,533 3,011 3,000 3,500 3,500 3,500 3,500 3,500 3,500
01-220-54-00-5452 POSTAGE & SHIPPING 265 610 1,000 1,000 2,500 2,500 2,500 2,500 2,500
01-220-54-00-5459 INSPECTIONS 1,840 455 5,000 2,500 5,000 5,000 5,000 5,000 5,000
01-220-54-00-5460 DUES & SUBSCRIPTIONS 1,701 1,570 2,000 2,000 2,100 2,100 2,100 2,100 2,100
01-220-54-00-5462 PROFESSIONAL SERVICES 73,607 79,613 41,000 41,000 15,000 15,000 15,000 15,000 15,000
01-220-54-00-5466 LEGAL SERVICES 277 1,415 2,500 2,000 3,000 3,000 3,000 3,000 3,000
01-220-54-00-5485 RENTAL & LEASE PURCHASE 3,468 3,300 3,000 3,132 3,000 3,000 3,000 3,000 3,000
01-220-56-00-5610 OFFICE SUPPLIES 455 2,862 1,500 1,500 1,500 1,500 1,500 1,500 1,500
01-220-56-00-5620 OPERATING SUPPLIES 3,842 3,848 3,000 4,500 4,200 3,000 3,000 3,000 3,000
01-220-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 857 3,500 3,500 5,100 5,100 5,100 5,100 5,100
01-220-56-00-5645 BOOKS & PUBLICATIONS - 508 500 500 1,250 1,250 1,250 1,250 1,250
01-220-56-00-5695 GASOLINE 2,170 802 2,675 2,000 2,140 2,290 2,450 2,622 2,806
545,788 601,942 627,902 608,487 700,647 723,036 748,465 775,209 803,302
62
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries328,574 345,777 366,975 365,288 382,325 392,997 403,989 415,311 426,972 Benefits169,806 178,885 202,031 203,697 214,046 228,385 244,384 261,583 280,027 Contractual Services1,395,672 1,537,504 1,458,377 1,444,926 1,242,124 1,265,081 1,296,356 1,328,577 1,361,773 Supplies83,640 67,617 92,836 81,131 107,763 97,159 99,625 102,246 105,032 Total Public Works 1,977,692 2,129,783 2,120,219 2,095,042 1,946,258 1,983,622 2,044,354 2,107,717 2,173,804 PUBLIC WORKS DEPARTMENT - STREET OPERATIONS / HEALTH & SANITATIONThe Public Works Department is an integral part of the United City of Yorkville. We provide high quality drinking water, efficient disposal of sanitary waste and maintain a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville.$1,800 $1,850 $1,900 $1,950 $2,000 $2,050 $2,100 $2,150 $2,200 Thousands63
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Public Works - Street Operations
01-410-50-00-5010 SALARIES & WAGES 315,540 329,967 343,875 341,500 355,725 366,397 377,389 388,711 400,372
01-410-50-00-5015 PART-TIME SALARIES 3,456 7,709 8,100 8,788 11,600 11,600 11,600 11,600 11,600
01-410-50-00-5020 OVERTIME 9,578 8,101 15,000 15,000 15,000 15,000 15,000 15,000 15,000
01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 36,867 36,546 38,759 38,759 40,471 42,716 45,713 48,930 52,337
01-410-52-00-5214 FICA CONTRIBUTION 24,184 25,567 27,245 27,245 28,250 29,098 29,971 30,870 31,796
01-410-52-00-5216 GROUP HEALTH INSURANCE 100,266 106,676 124,755 127,000 134,171 144,905 156,497 169,017 182,538
01-410-52-00-5222 GROUP LIFE INSURANCE 564 645 594 615 594 600 606 612 618
01-410-52-00-5223 DENTAL INSURANCE 7,186 8,406 9,611 9,011 9,461 9,934 10,431 10,953 11,501
01-410-52-00-5224 VISION INSURANCE 739 1,045 1,067 1,067 1,099 1,132 1,166 1,201 1,237
01-410-54-00-5412 TRAINING & CONFERENCES 1,236 6,514 3,000 3,000 3,000 3,000 3,000 3,000 3,000
01-410-54-00-5415 TRAVEL & LODGING 240 - 2,000 1,000 2,000 2,000 2,000 2,000 2,000
01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 125,000 194,379 45,000 48,224 75,965 68,565 68,565 68,565 68,566
01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 16,824 23,108 25,000 25,000 25,000 25,000 25,000 25,000 25,000
01-410-54-00-5440 TELECOMMUNICATIONS 2,073 2,449 3,000 2,750 3,000 3,000 3,000 3,000 3,000
01-410-54-00-5455 MOSQUITO CONTROL 6,865 7,002 7,352 7,142 7,142 7,499 7,874 8,268 8,681
01-410-54-00-5458 TREE & STUMP MAINTENANCE - 8,225 20,000 8,980 20,000 20,000 20,000 20,000 20,000
01-410-54-00-5462 PROFESSIONAL SERVICES 3,740 3,906 3,500 6,500 3,500 3,500 3,500 3,500 3,500
01-410-54-00-5482 STREET LIGHTING - 3,296 4,750 500 750 750 750 750 750
01-410-54-00-5485 RENTAL & LEASE PURCHASE 512 793 1,100 3,250 3,600 3,600 3,600 3,600 3,600
01-410-54-00-5488 OFFICE CLEANING - - - - 4,167 4,167 4,167 4,167 4,167
01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 57,838 48,132 50,000 40,000 55,000 55,000 55,000 55,000 55,000
01-410-56-00-5600 WEARING APPAREL 4,132 5,043 4,631 4,631 4,863 5,106 5,361 5,629 5,910
01-410-56-00-5620 OPERATING SUPPLIES 10,846 8,828 11,025 10,000 20,500 12,155 12,763 13,401 14,071
01-410-56-00-5626 HANGING BASKETS - - 2,000 - 2,000 2,000 2,000 2,000 2,000
01-410-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 17,035 15,265 27,500 28,500 34,000 30,000 30,000 30,000 30,000
01-410-56-00-5630 SMALL TOOLS & EQUIPMENT 2,105 3,415 2,000 2,000 5,000 5,000 5,000 5,000 5,000
01-410-56-00-5640 REPAIR & MAINTENANCE 26,791 20,580 20,000 16,000 20,000 20,000 20,000 20,000 20,000
01-410-56-00-5695 GASOLINE 22,731 14,486 25,680 20,000 21,400 22,898 24,501 26,216 28,051
796,348 890,083 826,544 796,462 907,258 914,622 944,454 975,990 1,009,295
Public Works - Health & Sanitation
01-540-54-00-5441 GARBAGE SERVICES - SENIOR SUBSIDY 76,958 33,486 36,000 36,000 33,000 33,000 33,000 33,000 33,000
01-540-54-00-5442 GARBAGE SERVICES 1,100,546 1,201,414 1,251,675 1,258,500 1,000,000 1,030,000 1,060,900 1,092,727 1,125,509
01-540-54-00-5443 LEAF PICKUP 3,840 4,800 6,000 4,080 6,000 6,000 6,000 6,000 6,000
1,181,344 1,239,700 1,293,675 1,298,580 1,039,000 1,069,000 1,099,900 1,131,727 1,164,509
1,977,692 2,129,783 2,120,219 2,095,042 1,946,258 1,983,622 2,044,354 2,107,717 2,173,804 Total Public Works
64
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedExpendituresSalaries- 6,129 26,964 800 26,964 500 500 500 500 Benefits299,167 326,795 350,297 336,961 371,211 393,118 416,407 441,165 467,487 Contractual Services2,487,230 2,408,252 2,711,256 2,739,686 2,745,726 2,789,542 2,840,661 2,863,332 2,906,505 Supplies- 27,873 5,000 7,820 5,000 5,000 5,000 5,000 5,000 Other Financing Uses2,486,885 2,448,123 2,631,459 2,739,970 2,948,210 3,287,272 3,235,672 3,117,524 3,185,554 Total Admin Services & Transfers5,273,282 5,217,172 5,724,976 5,825,237 6,097,111 6,475,432 6,498,240 6,427,521 6,565,046 ADMINISTRATIVE SERVICES DEPARTMENTThe Administrative Services Department accounts for General Fund expenditures that are shared by all departments and cannot be easily classified in one department or the other. These expenditures include such items as tax rebates, bad debt, engineering services, corporate legal expenditures and interfund transfers. Total Admin Services & Transfers$0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 Thousands65
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Administrative Services
01-640-50-00-5016 SALARIES - SPECIAL CENSUS - - 26,464 - 26,464 - - - -
01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES - 6,129 500 800 500 500 500 500 500
01-640-52-00-5230 UNEMPLOYMENT INSURANCE 7,950 18,460 20,000 9,670 20,000 20,000 20,000 20,000 20,000
01-640-52-00-5231 LIABILITY INSURANCE 249,686 279,135 293,958 291,041 308,503 327,013 346,634 367,432 389,478
01-640-52-00-5240 RETIREES - GROUP HEALTH INSURANCE 40,078 27,988 35,725 35,725 42,101 45,469 49,107 53,036 57,279
01-640-52-00-5241 RETIREES - DENTAL INSURANCE 1,293 1,052 539 450 530 557 585 614 645
01-640-52-00-5242 RETIREES - VISION INSURANCE 160 160 75 75 77 79 81 83 85
01-640-54-00-5418 PURCHASING SERVICES - 15,000 15,000 50,000 50,000 50,000 50,000 50,000
01-640-54-00-5421 PPRT TAX REBATE - 2,045 - - - - - - -
01-640-54-00-5427 GC HOUSING RENTAL ASSISTANCE - - - - 12,000 12,000 12,000 12,000 12,000
01-640-54-00-5428 UTILITY TAX REBATE - - 14,375 - 14,375 14,375 14,375 14,375 14,375
01-640-54-00-5432 FACILITY MANAGEMENT SERVICES - - - - 35,000 35,000 35,000 35,000 35,000
01-640-54-00-5439 AMUSEMENT TAX REBATE 48,513 60,628 55,000 64,350 64,000 64,000 64,000 40,000 35,000
01-640-54-00-5449 KENCOM 72,999 72,679 75,000 74,842 78,584 82,513 86,639 90,971 95,520
01-640-54-00-5450 INFORMATION TECHNOLOGY SERVICES 51,066 50,875 80,000 80,000 84,000 88,200 92,610 97,241 102,103
01-640-54-00-5456 CORPORATE COUNSEL 129,599 88,017 127,339 110,000 120,000 120,000 120,000 120,000 120,000
01-640-54-00-5461 LITIGATION COUNSEL 56,874 166,659 120,000 165,000 120,000 120,000 120,000 120,000 120,000
01-640-54-00-5463 SPECIAL COUNSEL 26,020 19,767 25,000 15,000 25,000 25,000 25,000 25,000 25,000
01-640-54-00-5465 ENGINEERING SERVICES 503,943 368,071 390,000 350,000 390,000 390,000 390,000 390,000 390,000
01-640-54-00-5473 KENDALL AREA TRANSIT 23,550 23,550 25,000 25,000 25,000 25,000 25,000 25,000 25,000
01-640-54-00-5475 CABLE CONSORTIUM FEE 80,204 86,054 85,000 85,000 85,000 85,000 85,000 85,000 85,000
01-640-54-00-5478 SPECIAL CENSUS - - 108,093 108,093 - - - - -
01-640-54-00-5481 HOTEL TAX REBATE 65,438 72,375 68,400 76,500 76,500 76,500 76,500 76,500 76,500
01-640-54-00-5486 ECONOMIC DEVELOPMENT 46,800 47,564 113,100 151,659 114,100 114,100 120,000 120,000 120,000
01-640-54-00-5489 LOSS ON INVESTMENT 69,382 - - - - - - - -
01-640-54-00-5491 CITY PROPERTY TAX REBATE 1,293 1,286 1,500 1,286 1,500 1,500 1,500 1,500 1,500
01-640-54-00-5492 SALES TAX REBATE 848,634 856,785 913,949 913,949 941,367 969,608 998,696 1,028,657 1,059,517
01-640-54-00-5493 BUSINESS DISTRICT REBATE 357,076 368,899 372,000 380,000 387,300 394,746 402,341 410,088 417,990
01-640-54-00-5494 ADMISSIONS TAX REBATE 104,066 121,799 120,000 122,007 120,000 120,000 120,000 120,000 120,000
01-640-54-00-5499 BAD DEBT 1,773 1,199 2,500 2,000 2,000 2,000 2,000 2,000 2,000
01-640-56-00-5625 REIMBURSABLE REPAIRS - 27,873 5,000 7,820 5,000 5,000 5,000 5,000 5,000
01-640-99-00-9915 TRANSFER TO MOTOR FUEL TAX 323 25,407 25,023 33,750 - - - - -
01-640-99-00-9916 TRANSFER TO CW BUILDINGS & GROUNDS 49,795 58,060 49,500 160,000 160,000 65,000 65,000 65,000 65,000
01-640-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - - - - - 278,378 188,341 - -
01-640-99-00-9942 TRANSFER TO DEBT SERVICE - 127,243 268,178 268,305 315,225 319,725 319,025 318,225 318,225
66
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
01-640-99-00-9952 TRANSFER TO SEWER 1,133,972 1,134,654 1,134,052 1,134,052 1,137,166 1,133,782 1,134,114 1,137,948 1,137,948
01-640-99-00-9979 TRANSFER TO PARKS & RECREATION 1,277,606 1,076,831 1,118,638 1,118,638 1,308,583 1,461,577 1,498,713 1,564,103 1,630,258
01-640-99-00-9982 TRANSFER TO LIBRARY OPERATIONS 25,189 25,928 36,068 25,225 27,236 28,810 30,479 32,248 34,123
5,273,282 5,217,172 5,724,976 5,825,237 6,097,111 6,475,432 6,498,240 6,427,521 6,565,046
Expenditures 13,185,437 13,664,138 14,967,654 14,793,407 15,636,865 16,152,080 16,505,307 16,808,630 17,313,710
Surplus(Deficit)965,473 865,648 (450,832) 200,116 (499,244) (559,000) (565,322) (518,331) (662,220)
Fund Balance 4,826,059 5,691,706 5,360,499 5,891,822 5,392,578 4,833,578 4,268,256 3,749,925 3,087,705
36.60%41.65%35.81%39.83%34.49%29.93%25.86%22.31%17.83%
67
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Taxes 8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338
Investment Earnings - - - - - - - - -
Total Revenue 8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338
Expenditures
Contractual Services 4,208 26,314 11,333 11,333 23,000 13,000 13,000 14,200 14,200
Total Expenditures 4,208 26,314 11,333 11,333 23,000 13,000 13,000 14,200 14,200
Surplus (Deficit)4,328 (19,242) (4,260) (4,070) (13,635) 4,338 4,338 3,138 3,138
Ending Fund Balance 15,462 (3,780) (9,900) (7,850) (21,485) (17,147) (12,809) (9,671) (6,533)
367.44%-14.36%-87.36%-69.27%-93.41%-131.90%-98.53%-68.11%-46.01%
Fox Hill SSA Fund (11)
This fund was created for the purpose of maintaining the common areas of the Fox Hill Estates (SSA 2004-201) subdivision. All money for the fund is derived from property taxes
levied on homeowners in the subdivision.
-534.828
-2374.704
270.222
-1131.924 -1068.555
($3,000)
($2,500)
($2,000)
($1,500)
($1,000)
($500)
$0
$500 ThousandsFund Balance
($30)
($20)
($10)
$0
$10
$20 ThousandsFund Balance
68
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Fox Hill SSA - 11
11-000-40-00-4000 PROPERTY TAXES 8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338
11-000-45-00-4500 INVESTMENT EARNINGS - - - - - - - - -
Revenue 8,536 7,072 7,073 7,263 9,365 17,338 17,338 17,338 17,338
11-111-54-00-5417 TRAIL MAINTENANCE - 21,141 - - - - - - -
11-111-54-00-5462 PROFESSIONAL SERVICES - - - - 7,000 7,000 7,000 7,000 7,000
11-111-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 4,208 5,173 11,333 11,333 16,000 6,000 6,000 7,200 7,200
Expenditures 4,208 26,314 11,333 11,333 23,000 13,000 13,000 14,200 14,200
Surplus(Deficit)4,328 (19,242) (4,260) (4,070) (13,635) 4,338 4,338 3,138 3,138
Fund Balance 15,462 (3,780) (9,900) (7,850) (21,485) (17,147) (12,809) (9,671) (6,533)
367.44%-14.36%-87.36%-69.27%-93.41%-131.90%-98.53%-68.11%-46.01%
69
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Taxes 17,417 18,608 20,392 20,456 13,480 27,022 27,022 27,022 27,022
Investment Earnings - 1 - - - - - - -
Total Revenue 17,417 18,609 20,392 20,456 13,480 27,022 27,022 27,022 27,022
Expenditures
Contractual Services 40,098 29,676 17,534 8,125 29,735 22,200 22,200 23,640 23,640
Total Expenditures 40,098 29,676 17,534 8,125 29,735 22,200 22,200 23,640 23,640
Surplus (Deficit)(22,681) (11,067) 2,858 12,331 (16,255) 4,822 4,822 3,382 3,382
Ending Fund Balance (20,108) (31,175) (36,499) (18,844) (35,099) (30,277) (25,455) (22,073) (18,691)
-50.15%-105.05%-208.16%-231.93%-118.04%-136.38%-114.66%-93.37%-79.07%
This fund was created for the purpose of maintaining the common areas of the Sunflower Estates (SSA 2006-119) subdivision. All money for the fund is derived from property taxes
levied on homeowners in the subdivision.
Sunflower SSA Fund (12)
($40)
($30)
($20)
($10)
$0 ThousandsFund Balance
70
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Sunflower SSA - 12
12-000-40-00-4000 PROPERTY TAXES 17,417 18,608 20,392 20,456 13,480 27,022 27,022 27,022 27,022
12-000-45-00-4500 INVESTMENT EARNINGS - 1 - - - - - - -
Revenue 17,417 18,609 20,392 20,456 13,480 27,022 27,022 27,022 27,022
12-112-54-00-5416 POND MAINTENANCE 34,897 26,551 6,000 2,125 8,735 5,000 5,000 5,000 5,000
12-112-54-00-5462 PROFESSIONAL SERVICES - - - - 10,000 10,000 10,000 10,000 10,000
12-112-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 5,201 3,125 11,534 6,000 11,000 7,200 7,200 8,640 8,640
Expenditures 40,098 29,676 17,534 8,125 29,735 22,200 22,200 23,640 23,640
Surplus(Deficit)(22,681) (11,067) 2,858 12,331 (16,255) 4,822 4,822 3,382 3,382
Fund Balance (20,108) (31,175) (36,499) (18,844) (35,099) (30,277) (25,455) (22,073) (18,691)
-50.15%-105.05%-208.16%-231.93%-118.04%-136.38%-114.66%-93.37%-79.07%
71
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Intergovernmental 837,536 565,571 487,254 475,106 492,616 506,900 506,900 506,900 506,900
Investment Earnings 3,307 813 300 3,350 1,500 1,500 1,000 500 -
Reimbursements 4,064 3,564 - - - - - - -
Other Financing Sources 7,148 30,951 25,023 33,750 - - - - -
Total Revenue 852,055 600,899 512,577 512,206 494,116 508,400 507,900 507,400 506,900
Expenditures
Contractual Services 116,902 102,418 123,793 117,750 124,350 131,346 131,262 139,123 147,455
Supplies 190,820 136,390 193,000 203,000 208,000 208,000 208,000 208,000 208,000
Capital Outlay 654,506 399,147 423,787 373,787 423,787 323,787 323,787 273,787 166,924
Total Expenditures 962,228 637,955 740,580 694,537 756,137 663,133 663,049 620,910 522,379
Surplus (Deficit)(110,173) (37,056) (228,003) (182,331) (262,021) (154,733) (155,149) (113,510) (15,479)
Ending Fund Balance 920,282 883,223 484,079 700,892 438,871 284,138 128,989 15,479 -
Motor Fuel Tax Fund (15)
The Motor Fuel Tax Fund is used to maintain existing and construct new City owned roadways, alleys and parking lots. The fund also purchases materials used in the maintenance
and operation of those facilities.
$0
$200
$400
$600
$800
$1,000 ThousandsFund Balance
72
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Motor Fuel Tax - 15
15-000-41-00-4112 MOTOR FUEL TAX 414,685 432,820 438,254 433,178 450,716 465,000 465,000 465,000 465,000
15-000-41-00-4113 MFT HIGH GROWTH 41,892 41,912 41,000 41,928 41,900 41,900 41,900 41,900 41,900
15-000-41-00-4168 - - 8,000 - - - - - -
15-000-41-00-4172 ILLINOIS JOBS NOW PROCEEDS 146,244 - - - - - - - -
15-000-41-00-4183 FEDERAL GRANTS - GAME FARM RD ROW 36,200 - - - - - - - -
15-000-41-00-4184 177,949 87,238 - - - - - - -
15-000-41-00-4187 20,566 3,601 - - - - - - -
15-000-45-00-4500 1,997 813 300 3,350 1,500 1,500 1,000 500 -
15-000-45-00-4550 1,310 - - - - - - - -
15-000-46-00-4690 REIMB - MISCELLANEOUS 4,064 3,564 - - - - - - -
15-000-49-00-4901 TRANSFER FROM GENERAL 323 25,407 25,023 33,750 - - - - -
15-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL 6,825 5,544 - - - - - - -
Revenue 852,055 600,899 512,577 512,206 494,116 508,400 507,900 507,400 506,900
15-155-54-00-5438 SALT STORAGE 7,500 7,750 7,500 7,750 7,750 7,750 250 250 250
15-155-54-00-5482 STREET LIGHTING 83,069 94,668 116,293 110,000 116,600 123,596 131,012 138,873 147,205
15-155-54-00-5489 LOSS ON INVESTMENT 26,333 - - - - - - - -
15-155-56-00-5618 SALT 152,585 103,119 140,000 140,000 140,000 140,000 140,000 140,000 140,000
15-155-56-00-5619 SIGNS 8,153 8,797 15,000 15,000 15,000 15,000 15,000 15,000 15,000
15-155-56-00-5633 COLD PATCH 12,413 11,706 19,000 19,000 19,000 19,000 19,000 19,000 19,000
15-155-56-00-5634 HOT PATCH 17,669 12,768 19,000 19,000 19,000 19,000 19,000 19,000 19,000
15-155-56-00-5642 STREET LIGHTING SUPPLIES - - - 10,000 15,000 15,000 15,000 15,000 15,000
15-155-60-00-6004 BASELINE ROAD BRIDGE REPAIRS 830 1,190 50,000 - 50,000 - - - -
15-155-60-00-6025 ROAD TO BETTER ROADS PROGRAM 269,813 300,000 300,000 300,000 300,000 250,000 250,000 200,000 93,137
15-155-60-00-6072 DOWNTOWN PARKING LOT 148,100 8,558 - - - - - - -
15-155-60-00-6073 GAME FARM ROAD PROJECT 73,450 - - - - - - - -
15-155-60-00-6079 ROUTE 47 EXPANSION 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787
15-155-60-00-6089 CANNONBALL LAFO PROJECT 88,526 15,612 - - - - - - -
Expenditures 962,228 637,955 740,580 694,537 756,137 663,133 663,049 620,910 522,379
Surplus(Deficit)(110,173) (37,056) (228,003) (182,331) (262,021) (154,733) (155,149) (113,510) (15,479)
Fund Balance 920,282 883,223 484,079 700,892 438,871 284,138 128,989 15,479 -
STATE GRANTS - DOWNTOWN PARKING LOT
FEDERAL GRANTS - CANNONBALL LAFO
GAIN ON INVESTMENT
STATE GRANTS - TRAFFIC SIGNAL MAINTENANCE
INVESTMENT EARNINGS
73
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Intergovernmental62,761 135,722 773,222 474,772 200,224 - - - - Licenses & Permits105,266 141,203 24,000 86,000 73,000 73,000 73,000 73,000 73,000 Charges for Service693,467 700,156 681,600 710,000 700,000 700,000 700,000 700,000 700,000 Investment Earnings10,424 1,630 600 2,800 1,000 - - - - Reimbursements1,261,619 399,561 294,740 224,632 472,617 5,000 5,000 5,000 5,000 Other Financing Sources4,408,084 210,243 49,500 161,900 1,258,924 343,378 253,341 65,000 65,000 Total Revenue6,541,621 1,588,515 1,823,662 1,660,104 2,705,765 1,121,378 1,031,341 843,000 843,000 ExpendituresContractual Services295,580 130,762 61,225 129,675 161,675 31,675 31,675 31,675 31,675 The City-Wide Capital Fund is used to maintain existing and construct new public and municipal infrastructure, and to fund other improvements that benefit the public. City-Wide Capital Fund (23),,,,,,,,,Supplies5,971 8,913 15,000 35,000 35,000 35,000 35,000 35,000 35,000 Capital Outlay2,147,884 2,711,081 3,313,308 3,026,697 2,940,753 713,600 588,700 287,500 312,500 Debt Service75,000 405,937 404,138 404,138 403,588 407,563 322,188 321,338 321,338 Other Financing Uses9,034 12,621 3,000 10,000 78,510 78,281 121,990 120,881 120,881 Total Expenditures2,533,469 3,269,314 3,796,671 3,605,510 3,619,526 1,266,119 1,099,553 796,394 821,394 Surplus (Deficit)4,008,152 (1,680,799) (1,973,009) (1,945,406) (913,761) (144,741) (68,212) 46,606 21,606 CW Municipal Building Fund Balance- - - - - - - - - City-Wide Capital Fund Balance4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) - Ending Fund Balance4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) - ($1,000)$0 $1,000 $2,000 $3,000 $4,000 $5,000 ThousandsFund Balance($1,000)$0 $1,000 $2,000 $3,000 $4,000 $5,000 ThousandsFund Balance74
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
City-Wide Capital - 23
23-000-41-00-4161 FEDERAL GRANTS - ITEP DOWNTOWN 42,461 11,244 4,000 30,210 1,600 - - - -
23-000-41-00-4162 FEDERAL GRANTS - RIVER RD BRIDGE (9,411) - - - - - - - -
23-000-41-00-4169 FEDERAL GRANTS -MILL STREET LAFO - 1,075 - 22,125 - - - - -
23-000-41-00-4178 FEDERAL GRANTS - ITEP KENNEDY RD TRAIL 29,711 71,327 114,160 2,475 133,424 - - - -
23-000-41-00-4188 - 52,076 655,062 419,962 65,200 - - - -
23-000-42-00-4210 BUILDING PERMITS - - - - - - - - -
23-000-42-00-4214 DEVELOPMENT FEES - CW CAPITAL 6,900 6,150 6,000 6,000 6,000 6,000 6,000 6,000 6,000
23-000-42-00-4216 BUILD PROGRAM PERMITS 78,157 85,565 - - - - - - -
23-000-42-00-4218 DEVELOPMENT FEES - MUNICIPAL BLDG 2,209 7,077 3,000 10,000 7,000 7,000 7,000 7,000 7,000
23-000-42-00-4222 ROAD CONTRIBUTION FEE 18,000 40,000 15,000 70,000 60,000 60,000 60,000 60,000 60,000
23-000-42-00-4224 RENEW PROGRAM PERMITS - 2,411 - - - - - - -
23-000-44-00-4440 ROAD INFRASTRUCTURE FEE 693,467 700,156 681,600 710,000 700,000 700,000 700,000 700,000 700,000
23-000-45-00-4500 4,423 1,630 600 2,800 1,000 - - - -
23-000-45-00-4550 6,001 - - - - - - - -
23-000-46-00-4606 REIMB - COM ED 93,095 316,905 - - - - - - -
23-000-46-00-4607 REIMB - BLACKBERRY WOODS - 11,999 - 162,017 - - - - -
23-000-46-00-4608 REIMB - KENNEDY ROAD IMPROVEMENTS - - - - 160,000 - - - -
23-000-46-00-4620 REIMB - PULTE (AUTUMN CREEK)1,148,170 25,703 - - - - - - -
23-000-46-00-4630 REIMB - STAGECOACH CROSSING - - - 58,596 - 5,000 5,000 5,000 5,000
23-000-46-00-4660 REIMB - PUSH FOR THE PATH 7,727 38,618 294,740 619 312,617 - - - -
23-000-46-00-4690 REIMB - MISCELLANEOUS 12,627 6,336 - 3,400 - - - - -
23-000-49-00-4900 BOND PROCEEDS 4,295,000 - - - - - - - -
23-000-49-00-4903 PREMIUM ON BOND ISSUANCE 49,789 - - - - - - - -
23-000-49-00-4905 LOAN PROCEEDS - RIVER ROAD BRIDGE - 152,183 - - - - - - -
23-000-49-00-4910 SALE OF CAPITAL ASSETS - - - 1,900 - - - - -
23-000-49-00-4916 TRANSFER FROM GENERAL - CW B&G 49,795 58,060 49,500 160,000 160,000 65,000 65,000 65,000 65,000
23-000-49-00-4923 TRANSFER FROM GENERAL - CW CAPITAL - - - - - 278,378 188,341 - -
23-000-49-00-4951 TRANSFER FROM WATER - - - - 1,098,924 - - - -
23-000-49-00-4988 TRANSFER FROM DOWNTOWN TIF 13,500 - - - - - - - -
Revenue 6,541,621 1,588,515 1,823,662 1,660,104 2,705,765 1,121,378 1,031,341 843,000 843,000
INVESTMENT EARNINGS
GAIN ON INVESTMENT
STATE GRANTS - EDP WRIGLEY (RTE 47)
75
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
City-Wide - Building & Grounds Expenditures
23-216-54-00-5405 BUILD PROGRAM 6,000 8,945 - - - - - - -
23-216-54-00-5446 PROPERTY & BLDG MAINT SERVICES 37,824 40,202 34,500 125,000 125,000 30,000 30,000 30,000 30,000
23-216-56-00-5656 PROPERTY & BLDG MAINT SUPPLIES 5,971 8,913 15,000 35,000 35,000 35,000 35,000 35,000 35,000
23-216-99-00-9901 TRANSFER TO GENERAL 2,209 7,077 3,000 10,000 7,000 7,000 7,000 7,000 7,000
52,004 65,137 52,500 170,000 167,000 72,000 72,000 72,000 72,000
City-Wide Capital Expenditures
23-230-54-00-5402 BOND ISSUANCE COSTS 52,025 - - - - - - - -
23-230-54-00-5405 BUILD PROGRAM 72,157 76,620 - - - - - -
23-230-54-00-5406 RENEW PROGRAM - 2,411 - - - - - - -
23-230-54-00-5465 ENGINEERING SERVICES 5,856 1,370 25,000 3,000 35,000 - - - -
23-230-54-00-5489 LOSS ON INVESTMENT 120,631 - - - - - - - -
23-230-54-00-5498 PAYING AGENT FEES - 475 525 475 475 475 475 475 475
23-230-54-00-5499 BAD DEBT 1,087 739 1,200 1,200 1,200 1,200 1,200 1,200 1,200
23-230-60-00-6007 KENNEDY RD - AUTUMN CREEK 1,067,717 25,703 - - - - - - -
23-230-60-00-6008 BEECHER & CORNEILS ROAD 93,095 318,507 - - - - - - -
23-230-60-00-6009 WRIGLEY (RTE 47) EXPANSION - 57,430 655,062 420,249 65,200 - - - -
23-230-60-00-6011 PROPERTY ACQUISITION - - - 160,000 - - - - -
23-230-60-00-6014 BLACKBERRY WOODS - 11,999 - 162,017 - - - - -
23-230-60-00-6017 STAGECOACH CROSSING - - - 58,596 - - - - -
23-230-60-00-6016 US 34 (CENTER / ELDAMAIN RD) PROJECT - - - - 151,300 151,300 151,400 - -
23-230-60-00-6018 GREENBRIAR POND NATURALIZATION 18,769 12,632 4,000 8,467 4,672 5,000 5,000 5,000 5,000
23-230-60-00-6025 ROAD TO BETTER ROADS PROGRAM 405,718 509,430 950,000 698,975 400,000 400,000 275,000 275,000 300,000
23-230-60-00-6041 SIDEWALK CONSTRUCTION 8,065 3,598 12,500 5,000 7,500 7,500 7,500 7,500 7,500
23-230-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT 53,077 14,055 5,000 37,762 2,000 - - - -
23-230-60-00-6058 ROUTE 71 (RTE 47 / ORCHARD RD) PROJECT - - - - - 55,200 55,200 - -
23-230-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT - - 92,846 - 94,600 94,600 94,600 - -
23-230-60-00-6073 GAME FARM ROAD PROJECT 354,220 1,377,783 415,000 336,058 - - - - -
23-230-60-00-6075 RIVER ROAD BRIDGE PROJECT - 152,183 - - - - - - -
23-230-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS - 117,202 770,000 1,136,479 645,940 - - - -
23-230-60-00-6084 CENTER & COUNTRYSIDE IMPROVEMENTS - - - - 522,000 - - - -
23-230-60-00-6086 KENNEDY ROAD IMPROVEMENTS - - - - 601,500 - - - -
23-230-60-00-6094 KENNEDY RD BIKE TRAIL 37,438 109,946 408,900 3,094 446,041 - - - -
23-230-60-00-6095 109,785 613 - - - - - - - SUNFLOWER ESTATES - DRAINAGE IMPROVEMENT
76
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
2014A Bond
23-230-78-00-8000 PRINCIPAL PAYMENT - 135,000 185,000 185,000 190,000 190,000 195,000 200,000 200,000
23-230-78-00-8050 INTEREST PAYMENT - 195,937 144,138 144,138 138,588 132,888 127,188 121,338 121,338
Kendall County Loan - River Road Bridge
23-230-97-00-8000 PRINCIPAL PAYMENT 75,000 75,000 75,000 75,000 75,000 84,675 - - -
23-230-99-00-9915 TRANSFER TO MOTOR FUEL TAX 6,825 5,544 - - - - - - -
23-230-99-00-9951 TRANSFER TO WATER - - - - 71,510 71,281 114,990 113,881 113,881
2,481,465 3,204,177 3,744,171 3,435,510 3,452,526 1,194,119 1,027,553 724,394 749,394
Expenditures 2,533,469 3,269,314 3,796,671 3,605,510 3,619,526 1,266,119 1,099,553 796,394 821,394
Surplus(Deficit)4,008,152 (1,680,799) (1,973,009) (1,945,406) (913,761) (144,741) (68,212) 46,606 21,606
- - - - - - - - -
4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) -
Fund Balance 4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) -
Fund Balance - CW Municipal Building
Fund Balance - City-Wide Capital
77
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Licenses & Permits 59,700 89,150 26,000 100,000 73,500 73,500 73,500 73,500 73,500
Fines & Forfeits 9,181 11,374 10,200 7,700 7,700 7,700 7,700 7,700 7,700
Charges for Service 301,715 374,386 275,633 241,561 246,565 101,865 101,865 101,865 101,866
Investment Earnings 449 43 50 80 80 50 50 50 50
Reimbursements 97,771 - - - - - - - -
Miscellaneous 2,193 4,627 2,000 5,200 2,000 2,000 2,000 2,000 2,000
Other Financing Sources - 48,446 1,000 254,162 - - - - -
Total Revenue 471,009 528,026 314,883 608,703 329,845 185,115 185,115 185,115 185,116
Police Capital Expenditures
Contractual Services 15,803 15,717 16,833 8,000 8,000 8,000 8,000 8,000 8,000
Capital Outlay 112,242 197,119 155,000 155,000 192,300 55,000 55,000 55,000 55,000
Sub-Total Expenditures 128,045 212,836 171,833 163,000 200,300 63,000 63,000 63,000 63,000
Public Works Capital Expenditures
Contractual Services 31,608 35,611 1,750 1,750 1,750 1,750 1,750 1,750 1,750
Supplies 499 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Capital Outlay 163,750 184,891 45,000 45,000 52,400 45,000 45,000 45,000 45,000
Vehicle and Equipment Fund (25)
This fund was created in Fiscal Year 2014, consolidating the Police Capital, Public Works Capital and Park & Recreation Capital funds. This fund primarily derives its revenue from
monies collected from building permits and development fees. The revenue is used to purchase vehicles and equipment for use in the operations of the Police, Public Works and Parks
& Recreation Departments.
Cap ta Out ay 63,750 8,89 5,000 5,000 5,00 5,000 5,000 5,000 5,000
Debt Service 70,816 70,815 70,815 70,815 70,815 70,815 70,815 70,815 70,816
Sub-Total Expenditures 266,673 291,317 119,565 119,565 126,965 119,565 119,565 119,565 119,566
Parks & Rec Capital Expenditures
Contractual Services 4,303 1,225 - 1,772 - - - - -
Capital Outlay 111,937 124,165 54,000 53,908 270,441 - - - -
Debt Service 2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,218
Sub-Total Expenditures 118,459 127,609 56,219 57,899 272,660 2,219 2,219 2,219 2,218
Total Expenditures 513,177 631,762 347,617 340,464 599,925 184,784 184,784 184,784 184,784
Surplus (Deficit)(42,168) (103,736) (32,734) 268,239 (270,080) 331 331 331 332
Police Capital Fund Balance - - - - - - - - -
Public Works Capital Fund Balance (20,106) - - - - - - - -
Parks & Rec Capital Fund Balance 125,683 1,841 - 270,080 - 331 662 993 1,325
Ending Fund Balance 105,577 1,841 - 270,080 - 331 662 993 1,325
$0
$100
$200
$300 ThousandsFund Balance
78
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Vehicle & Equipment - 25
25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 5,175 12,900 7,000 32,000 25,000 25,000 25,000 25,000 25,000
25-000-42-00-4216 BUILD PROGRAM PERMITS 42,920 43,410 - - - - - - -
25-000-42-00-4217 WEATHER WARNING SIREN FEES - - - - - - - - -
25-000-42-00-4218 ENGINEERING CAPITAL FEE 1,300 3,250 3,000 8,000 6,000 6,000 6,000 6,000 6,000
25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 9,655 26,240 15,000 56,000 40,000 40,000 40,000 40,000 40,000
25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 650 1,625 1,000 4,000 2,500 2,500 2,500 2,500 2,500
25-000-42-00-4224 RENEW PROGRAM PERMITS - 1,725 - - - - - - -
25-000-43-00-4315 5,545 10,803 7,000 7,000 7,000 7,000 7,000 7,000 7,000
25-000-43-00-4316 720 571 700 700 700 700 700 700 700
25-000-43-00-4340 2,916 - 2,500 - - - - - -
25-000-44-00-4418 MOWING INCOME 3,288 5,744 3,000 2,141 3,000 3,000 3,000 3,000 3,000
25-000-44-00-4420 POLICE CHARGEBACK 63,777 174,263 153,633 117,310 167,600 30,300 30,300 30,300 30,300
25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 125,000 194,379 45,000 48,224 75,965 68,565 68,565 68,565 68,566
25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 109,650 - 74,000 73,886 - - - - -
25-000-45-00-4522 312 43 50 80 80 50 50 50 50
25-000-45-00-4550 137 - - - - - - - -
25-000-46-00-4692 97,771 - - - - - - - -
25-000-48-00-4852 MISCELLANEOUS INCOME - POLICE CAPITAL 191 624 - - - - - - -
25-000-48-00-4854 MISCELLANEOUS INCOME - PW CAPITAL 2,002 3,929 2,000 5,200 2,000 2,000 2,000 2,000 2,000
25-000-48-00-4855 MISCELLANEOUS INCOME - PARK CAPITAL - 74 - - - - - - -
25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL - 3,475 1,000 5,990 - - - - -
25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL - 44,171 - - - - - - -
25-000-49-00-4922 SALE OF CAPITAL ASSETS - PARK CAPITAL - 800 - 248,172 - - - - -
Revenue 471,009 528,026 314,883 608,703 329,845 185,115 185,115 185,115 185,116
Police Capital
25-205-54-00-5405 BUILD PROGRAM 10,350 9,750 - - - - - - -
25-205-54-00-5406 RENEW PROGRAM - 450 - - - - - - -
25-205-54-00-5462 PROFESSIONAL SERVICES 1,166 - 833 - - - - - -
25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 4,287 5,517 16,000 8,000 8,000 8,000 8,000 8,000 8,000
25-205-60-00-6060 EQUIPMENT 32,865 2,369 - - 27,300 - - - -
25-205-60-00-6070 79,377 194,750 155,000 155,000 165,000 55,000 55,000 55,000 55,000
128,045 212,836 171,833 163,000 200,300 63,000 63,000 63,000 63,000
REIMB - MISCELLANEOUS - PARK CAPITAL
ELECTRONIC CITATION FEES
SEIZED VEHICLE PROCEEDS
DUI FINES
GAIN ON INVESTMENT
VEHICLES
INVESTMENT EARNINGS - PARK CAPITAL
79
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Public Works Capital
25-215-54-00-5405 BUILD PROGRAM 31,020 32,510 - - - - - - -
25-215-54-00-5406 RENEW PROGRAM - 1,200 - - - - - - -
25-215-54-00-5448 FILING FEES 588 1,901 1,750 1,750 1,750 1,750 1,750 1,750 1,750
25-215-56-00-5620 OPERATING SUPPLIES 499 - 2,000 2,000 2,000 2,000 2,000 2,000 2,000
25-215-60-00-6060 EQUIPMENT 163,750 15,084 - - 7,400 - - - -
25-215-60-00-6070 - 169,807 45,000 45,000 45,000 45,000 45,000 45,000 45,000
185 Wolf Street Building
25-215-92-00-8000 PRINCIPAL PAYMENT 37,924 39,638 41,430 41,430 43,303 45,261 47,307 49,446 51,682
25-215-92-00-8050 INTEREST PAYMENT 32,892 31,177 29,385 29,385 27,512 25,554 23,508 21,369 19,134
266,673 291,317 119,565 119,565 126,965 119,565 119,565 119,565 119,566
Parks & Recreation Capital
25-225-54-00-5405 BUILD PROGRAM 1,550 1,150 - - - - - - -
25-225-54-00-5406 RENEW PROGRAM - 75 - - - - - - -
25-225-54-00-5462 PROFESSIONAL SERVICES - - - 1,772 - - - - -
25-225-54-00-5489 LOSS ON INVESTMENT 2,753 - - - - - - - -
25-225-60-00-6020 BUILDINGS & STRUCTURES - - - - 250,441 - - - -
25-225-60-00-6060 EQUIPMENT 33,731 78,936 54,000 53,908 - - - - -
25-225-60-00-6065 BRIDGE PARK 78,206 - - - - - - - -
25-225-60-00-6068 TRAIL IMPROVEMENTS - 20,347 - - - - - - -
25-225-60-00-6070 VEHICLES - 24,882 - - 20,000 - - - -
185 Wolf Street Building
25-225-92-00-8000 PRINCIPAL PAYMENT 1,188 1,242 1,298 1,298 1,357 1,418 1,482 1,549 1,619
25-225-92-00-8050 INTEREST PAYMENT 1,031 977 921 921 862 801 737 670 599
118,459 127,609 56,219 57,899 272,660 2,219 2,219 2,219 2,218
Expenditures 513,177 631,762 347,617 340,464 599,925 184,784 184,784 184,784 184,784
Surplus(Deficit)(42,168) (103,736) (32,734) 268,239 (270,080) 331 331 331 332
- - - - - - - - -
(20,106) - - - - - - - -
125,683 1,841 - 270,080 - 331 662 993 1,325
Fund Balance 105,577 1,841 - 270,080 - 331 662 993 1,325
Fund Balance - Public Works Capital
Fund Balance - Parks & Rec Capital
Fund Balance - Police Capital
VEHICLES
80
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Taxes 327,984 164,852 47,497 47,070 - - - - -
Licenses & Permits 7,418 14,281 5,000 5,250 5,000 5,000 5,000 5,000 5,000
Investment Earnings 5 11 - - - - - - -
Other Financing Sources 2,369,891 127,243 268,178 268,305 315,225 319,725 319,025 318,225 318,225
Total Revenue 2,705,298 306,387 320,675 320,625 320,225 324,725 324,025 323,225 323,225
Expenditures
Contractual Services 39,617 3,979 525 475 475 475 475 475 475
Debt Service 304,042 310,250 320,150 320,150 319,750 324,250 323,550 322,750 322,750
Other Financing Uses 2,359,115 - - - - - - - -
Total Expenditures 2,702,774 314,229 320,675 320,625 320,225 324,725 324,025 323,225 323,225
Surplus (Deficit)2,524 (7,842) - - - - - - -
Ending Fund Balance 7,842 - - - - - - - -
Debt Service Fund (42)
The Debt Service Fund accumulates monies for payment of the 2014B bonds, which refinanced the 2005A bonds. The 2005A bonds were originally issued to finance road
improvement projects.
$0
$2
$4
$6
$8
$10 ThousandsFund Balance
81
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Debt Service - 42
42-000-40-00-4000 PROPERTY TAXES - 2014B BOND 327,984 164,852 47,497 47,070 - - - - -
42-000-42-00-4208 RECAPTURE FEES - WATER & SEWER 1,696 10,777 5,000 5,250 5,000 5,000 5,000 5,000 5,000
42-000-42-00-4216 BUILD PROGRAM PERMITS 5,722 3,466 - - - - - - -
42-000-42-00-4224 RENEW PROGRAM - 38 - - - - - - -
42-000-45-00-4500 INVESTMENT EARNINGS 5 11 - - - - - - -
42-000-49-00-4901 TRANSFER FROM GENERAL - 127,243 268,178 268,305 315,225 319,725 319,025 318,225 318,225
42-000-49-00-4902 BOND ISSUANCE 2,300,000 - - - - - - - -
42-000-49-00-4903 PREMIUM ON BOND ISSUANCE 69,891 - - - - - - - -
Revenue 2,705,298 306,387 320,675 320,625 320,225 324,725 324,025 323,225 323,225
42-420-54-00-5402 BOND ISSUANCE COSTS 33,306 - - - - - - - -
42-420-54-00-5405 BUILD PROGRAM 5,722 3,466 - - - - - - -
42-420-54-00-5406 RENEW PROGRAM - 38 - - - - - - -
42-420-54-00-5498 PAYING AGENT FEES 589 475 525 475 475 475 475 475 475
2014B Refunding Bond
42-420-79-00-8000 PRINCIPAL PAYMENT - 255,000 270,000 270,000 275,000 285,000 290,000 295,000 295,000
42-420-79-00-8050 INTEREST PAYMENT 22,253 55,250 50,150 50,150 44,750 39,250 33,550 27,750 27,750
2005A Bond
42-420-82-00-8000 PRINCIPAL PAYMENT 225,000 - - - - - - - -
42-420-82-00-8050 INTEREST PAYMENT 56,789 - - - - - - - -
42-420-99-00-9960 PAYMENT TO ESCROW AGENT 2,359,115 - - - - - - - -
Expenditures 2,702,774 314,229 320,675 320,625 320,225 324,725 324,025 323,225 323,225
Surplus(Deficit)2,524 (7,842) - - - - - - -
Fund Balance 7,842 - - - - - - - -
82
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes5,210 - - - - - - - - Licenses & Permits112,323 162,468 - - - - - - - Charges for Service2,513,791 3,461,906 3,661,400 3,981,000 4,088,800 4,118,800 4,273,990 4,436,940 4,608,036 Investment Earnings2,034 5,492 1,000 8,500 5,000 5,000 5,000 2,500 2,500 Reimbursements3,970 4,605 - 25,606 - - - - - Miscellaneous57,775 57,261 57,433 57,833 58,582 59,754 60,949 62,168 63,411 Other Financing Sources1,373,687 4,369,998 75,075 6,324,098 145,385 148,956 188,865 189,006 189,006 Total Revenue4,068,790 8,061,730 3,794,908 10,397,037 4,297,767 4,332,510 4,528,804 4,690,614 4,862,953 ExpensesSalaries354 098376 019416 844399 044430 549442 211454 223466 596479 340Water Fund (51)The Water Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. Salaries354,098 376,019 416,844 399,044 430,549 442,211 454,223 466,596 479,340 Benefits211,030 218,947 252,493 246,721 266,965 284,540 304,039 324,975 347,406 Contractual Services609,139 887,201 607,087 637,753 886,366 905,829 926,362 762,437 770,298 Supplies245,704 266,102 297,660 313,350 323,013 333,817 345,191 357,166 369,773 Capital Outlay474,916 1,069,736 3,606,668 3,344,368 807,937 767,944 1,189,144 570,544 602,544 Debt Service1,168,385 1,147,429 1,450,677 1,312,493 1,344,749 1,532,837 2,361,500 2,305,935 1,811,935 Other Financing Uses1,256,453 - - 6,193,291 1,098,924 - - - - Total Expenses4,319,725 3,965,434 6,631,429 12,447,020 5,158,503 4,267,178 5,580,459 4,787,653 4,381,296 Surplus (Deficit)(250,935) 4,096,296 (2,836,521) (2,049,983) (860,736) 65,332 (1,051,655) (97,040) 481,657 Ending Fund Balance Equivalent 1,099,988 5,196,289 2,434,477 3,146,306 2,285,570 2,350,902 1,299,247 1,202,208 1,683,865 25.46% 131.04% 36.71% 25.28% 44.31% 55.09% 23.28% 25.11% 38.43%$0 $2,000 $4,000 $6,000 ThousandsFund Balance Equivalent$0 $2,000 $4,000 $6,000 ThousandsFund Balance Equivalent83
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Water - 51
51-000-40-00-4000 PROPERTY TAXES - 2007A BOND 5,210 - - - - - - - -
51-000-42-00-4216 BUILD PROGRAM PERMITS 112,323 162,468 - - - - - - -
51-000-44-00-4424 WATER SALES 2,019,810 2,463,058 2,783,000 2,986,000 2,956,000 3,103,800 3,258,990 3,421,940 3,593,036
51-000-44-00-4425 BULK WATER SALES 29,590 (6,660) 500 5,000 5,000 5,000 5,000 5,000 5,000
51-000-44-00-4426 LATE PENALTIES - WATER 91,488 101,208 90,000 105,000 105,000 105,000 105,000 105,000 105,000
51-000-44-00-4430 WATER METER SALES 15,782 38,102 35,000 60,000 50,000 50,000 50,000 50,000 50,000
51-000-44-00-4440 WATER INFRASTRUCTURE FEE 343,961 717,028 702,900 725,000 725,000 725,000 725,000 725,000 725,000
51-000-44-00-4450 WATER CONNECTION FEES 13,160 149,170 50,000 100,000 247,800 130,000 130,000 130,000 130,000
51-000-45-00-4500 1,236 5,492 1,000 8,500 5,000 5,000 5,000 2,500 2,500
51-000-45-00-4550 798 - - - - - - - -
51-000-46-00-4690 REIMB - MISCELLANEOUS 3,970 4,605 - 25,606 - - - - -
51-000-48-00-4820 RENTAL INCOME 55,560 56,888 57,433 57,433 58,582 59,754 60,949 62,168 63,411
51-000-48-00-4850 MISCELLANEOUS INCOME 2,215 373 - 400 - - - - -
51-000-49-00-4900 BOND PROCEEDS - 4,100,000 - - - - - - -
51-000-49-00-4902 BOND ISSUANCE 1,263,500 - - 5,800,000 - - - - -
51-000-49-00-4903 PREMIUM ON BOND ISSUANCE 26,599 193,723 - 449,023 - - - - -
51-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL - - - - 71,510 71,281 114,990 113,881 113,881
51-000-49-00-4952 TRANSFER FROM SEWER 83,588 76,275 75,075 75,075 73,875 77,675 73,875 75,125 75,125
Revenue 4,068,790 8,061,730 3,794,908 10,397,037 4,297,767 4,332,510 4,528,804 4,690,614 4,862,953
Water Operations
51-510-50-00-5010 SALARIES & WAGES 343,733 365,077 375,044 375,044 388,749 400,411 412,423 424,796 437,540
51-510-50-00-5015 PART-TIME SALARIES 2,808 3,611 29,800 12,000 29,800 29,800 29,800 29,800 29,800
51-510-50-00-5020 OVERTIME 7,557 7,331 12,000 12,000 12,000 12,000 12,000 12,000 12,000
51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 39,878 40,267 41,801 41,801 43,749 46,190 49,445 52,940 56,642
51-510-52-00-5214 FICA CONTRIBUTION 25,689 27,354 30,854 30,854 31,730 32,682 33,662 34,672 35,712
51-510-52-00-5216 GROUP HEALTH INSURANCE 113,371 113,806 139,623 134,688 148,964 160,881 173,751 187,651 202,663
51-510-52-00-5222 GROUP LIFE INSURANCE 701 777 705 705 705 712 719 726 733
51-510-52-00-5223 DENTAL INSURANCE 7,130 8,712 9,757 9,148 9,605 10,085 10,589 11,118 11,674
51-510-52-00-5224 VISION INSURANCE 793 1,131 1,131 1,131 1,165 1,200 1,236 1,273 1,311
51-510-52-00-5230 UNEMPLOYMENT INSURANCE 716 1,785 2,000 991 2,000 2,000 2,000 2,000 2,000
51-510-52-00-5231 LIABILITY INSURANCE 22,752 25,115 26,622 27,403 29,047 30,790 32,637 34,595 36,671
51-510-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - 108,154 111,399 114,741 118,183 121,728
51-510-54-00-5402 BOND ISSUANCE COSTS 24,378 40,456 - 55,732 - - - - -
51-510-54-00-5405 BUILD PROGRAM 112,323 162,468 - - - - - - -
51-510-54-00-5412 TRAINING & CONFERENCES 2,305 3,072 6,500 4,500 6,500 6,500 6,500 6,500 6,500
INVESTMENT EARNINGS
GAIN ON INVESTMENT
84
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
51-510-54-00-5415 TRAVEL & LODGING 942 1,193 1,600 1,200 1,600 1,600 1,600 1,600 1,600
51-510-54-00-5426 PUBLISHING & ADVERTISING 148 211 1,000 605 1,000 1,000 1,000 1,000 1,000
51-510-54-00-5429 WATER SAMPLES 9,823 6,842 14,000 8,000 12,000 12,000 12,000 12,000 12,000
51-510-54-00-5430 PRINTING & DUPLICATING 112 2,679 3,300 2,500 3,000 3,000 3,000 3,000 3,000
51-510-54-00-5440 TELECOMMUNICATIONS 20,221 24,715 24,500 29,000 30,000 30,000 30,000 30,000 30,000
51-510-54-00-5445 TREATMENT FACILITY SERVICES 108,905 113,208 112,000 120,000 120,000 120,000 120,000 120,000 120,000
51-510-54-00-5448 FILING FEES 4,253 3,753 6,500 3,500 5,000 5,000 5,000 5,000 5,000
51-510-54-00-5452 POSTAGE & SHIPPING 17,953 18,206 19,000 19,000 19,000 19,000 19,000 19,000 19,000
51-510-54-00-5460 DUES & SUBSCRIPTIONS 978 1,080 1,600 1,000 1,600 1,600 1,600 1,600 1,600
51-510-54-00-5462 PROFESSIONAL SERVICES 20,343 47,595 21,500 42,000 45,000 45,000 45,000 45,000 45,000
51-510-54-00-5465 ENGINEERING SERVICES - 187,840 62,160 46,997 200,000 200,000 200,000 15,000 -
51-510-54-00-5466 LEGAL SERVICES - - 2,000 - 2,000 2,000 2,000 2,000 2,000
51-510-54-00-5480 UTILITIES 245,641 239,114 280,132 255,000 270,300 286,518 303,709 321,932 341,248
51-510-54-00-5483 JULIE SERVICES 4,570 4,300 5,000 5,000 6,500 6,500 6,500 6,500 6,500
51-510-54-00-5485 RENTAL & LEASE PURCHASE 504 464 1,000 424 750 750 750 750 750
51-510-54-00-5488 OFFICE CLEANING - - - - 4,167 4,167 4,167 4,167 4,167
51-510-54-00-5489 LOSS ON INVESTMENT 16,036 - - - - - - - -
51-510-54-00-5490 VEHICLE MAINTENANCE SERVICES 7,077 14,551 15,000 15,000 15,000 15,000 15,000 15,000 15,000
51-510-54-00-5495 OUTSIDE REPAIR & MAINTENCE 3,380 6,994 19,000 19,000 25,000 25,000 25,000 25,000 25,000
51-510-54-00-5498 PAYING AGENT FEES 2,354 2,241 2,295 2,295 2,295 2,295 2,295 1,705 1,705
51-510-54-00-5499 BAD DEBT 6,893 6,219 9,000 7,000 7,500 7,500 7,500 7,500 7,500
51-510-56-00-5600 WEARING APPAREL 3,434 5,194 4,410 4,000 4,200 4,410 4,631 4,863 5,106
51-510-56-00-5620 OPERATING SUPPLIES 12,352 5,993 16,750 12,000 15,000 15,000 15,000 15,000 15,000
51-510-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 2,314 1,082 10,000 4,000 5,000 5,000 5,000 5,000 5,000
51-510-56-00-5630 SMALL TOOLS & EQUIPMENT 1,921 1,144 2,000 2,100 2,000 2,000 2,000 2,000 2,000
51-510-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 1,616 641 2,000 1,500 2,000 2,000 2,000 2,000 2,000
51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 146,540 151,829 173,250 173,250 181,913 191,009 200,559 210,587 221,116
51-510-56-00-5640 REPAIR & MAINTENANCE 20,263 12,970 15,000 20,000 20,000 20,000 20,000 20,000 20,000
51-510-56-00-5664 METERS & PARTS 32,520 72,039 46,000 75,000 70,000 70,000 70,000 70,000 70,000
51-510-56-00-5665 JULIE SUPPLIES 1,788 1,272 1,500 1,500 1,500 1,500 1,500 1,500 1,500
51-510-56-00-5695 GASOLINE 22,956 13,938 26,750 20,000 21,400 22,898 24,501 26,216 28,051
51-510-60-00-6022 WELL REHABILITATIONS - 128,876 124,000 183,119 203,000 - 148,000 - -
51-510-60-00-6025 ROAD TO BETTER ROADS PROGRAM 277,372 259,341 250,000 292,338 250,000 250,000 250,000 250,000 250,000
51-510-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT - - 22,124 - 10,000 10,000 10,000 - -
51-510-60-00-6060 EQUIPMENT - - 5,000 3,248 10,000 5,000 355,000 5,000 5,000
51-510-60-00-6066 RTE 71 WATERMAIN REPLACEMENT - 15,955 5,000 33,681 14,580 302,400 75,600 - -
51-510-60-00-6070 VEHICLES - - 63,000 58,075 - - - - -
51-510-60-00-6079 ROUTE 47 EXPANSION 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544
85
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
51-510-60-00-6081 CATION EXCHANGE MEDIA REPLACEMENT - - - - - 3,000 153,000 118,000 150,000
51-510-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS - 468,020 2,940,000 2,576,363 122,813 - - - -
2015A Bond
51-510-77-00-8000 PRINCIPAL PAYMENT - - 73,540 73,540 113,987 117,664 290,483 297,837 297,837
51-510-77-00-8050 INTEREST PAYMENT - - 229,137 229,137 161,053 156,493 151,787 140,167 140,167
Debt Service - 2007A Bond
51-510-83-00-8000 PRINCIPAL PAYMENT 15,000 15,000 15,000 15,000 - - - - -
51-510-83-00-8050 INTEREST PAYMENT 122,423 121,793 121,163 60,582 - - - - -
Debt Service - 2016 Refunding Bond
51-510-85-00-8000 PRINCIPAL PAYMENT - - - - 430,000 470,000 1,470,000 1,475,000 1,040,000
51-510-85-00-8050 INTEREST PAYMENT - - - - 249,629 195,250 176,450 117,650 58,650
Debt Service - 2003 Debt Certificates
51-510-86-00-8000 PRINCIPAL PAYMENT 100,000 100,000 100,000 100,000 100,000 300,000 - - -
51-510-86-00-8050 INTEREST EXPENSE 29,350 25,450 21,450 21,450 17,300 13,050 - - -
Debt Service - 2006A Refunding Debt Certificates
51-510-87-00-8000 PRINCIPAL PAYMENT 420,000 435,000 460,000 460,000 - - - - -
51-510-87-00-8050 INTEREST EXPENSE 189,406 172,606 155,206 77,603 - - - - -
Debt Service - 2005C Bond
51-510-88-00-8000 PRINCIPAL PAYMENT 100,000 - - - - - - - -
51-510-88-00-8050 INTEREST EXPENSE 54,065 - - - - - - - -
Debt Service - IEPA Loan L17-156300
51-510-89-00-8000 PRINCIPAL PAYMENT 92,224 94,544 96,923 96,923 99,361 101,860 104,423 107,050 107,050
51-510-89-00-8050 INTEREST EXPENSE 32,806 30,486 28,108 28,108 25,669 23,170 20,607 17,981 17,981
Debt Service - 2014C Refunding Bond
51-510-94-00-8000 PRINCIPAL PAYMENT - 120,000 120,000 120,000 120,000 130,000 125,000 130,000 130,000
51-510-94-00-8050 INTEREST PAYMENT 13,111 32,550 30,150 30,150 27,750 25,350 22,750 20,250 20,250
51-510-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - - - - 1,098,924 - - - -
51-510-99-00-9960 PAYMENT TO ESCROW AGENT 1,256,453 - - 6,193,291 - - - - -
Expenses 4,319,725 3,965,434 6,631,429 12,447,020 5,158,503 4,267,178 5,580,459 4,787,653 4,381,296
Surplus(Deficit)(250,935) 4,096,296 (2,836,521) (2,049,983) (860,736) 65,332 (1,051,655) (97,040) 481,657
Fund Balance Equiv 1,099,988 5,196,289 2,434,477 3,146,306 2,285,570 2,350,902 1,299,247 1,202,208 1,683,865
25.46%131.04%36.71%25.28%44.31%55.09%23.28%25.11%38.43%
86
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Licenses & Permits35,000 77,350 - - - - - - - Charges for Service1,151,713 1,312,456 1,199,942 1,258,600 1,266,026 1,292,597 1,319,870 1,347,961 1,376,895 Investment Earnings9,176 1,193 1,000 2,250 1,250 1,250 1,250 1,250 1,250 Reimbursements2,360 1,264 200,000 208,125 200,000 200,000 200,000 200,000 200,000 Other Financing Sources1,243,972 1,134,654 1,134,052 1,134,052 1,137,166 1,133,782 1,134,114 1,137,948 1,137,948 Total Revenue2,442,221 2,526,917 2,534,994 2,603,027 2,604,442 2,627,629 2,655,234 2,687,159 2,716,093 ExpensesSalaries187,301 205,371 216,289 215,289 223,555 230,202 237,048 244,099 251,362 Benefits92,443 104,560 110,254 109,361 115,847 123,162 131,358 140,148 149,547 Contractual Services164,251 177,716 119,463 82,230 152,882 135,386 138,005 140,155 143,022 Sewer Fund (52)The Sewer Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for improvement and expansion of the sanitary sewer infrastructure while the operational side allows the City to service and maintain sanitary sewer systems.Supplies38,300 38,924 84,206 45,471 54,908 56,571 58,348 60,245 62,271 Capital Outlay808,520 284,509 460,282 431,916 472,435 611,575 504,655 459,015 459,015 Developer Commitments62,922 32,890 33,872 33,872 34,888 35,939 28,204 - - Debt Service2,054,461 1,865,399 1,865,857 1,865,857 1,877,110 1,880,265 1,352,307 1,300,798 1,300,798 Other Financing Uses83,588 76,275 75,075 75,075 73,875 77,675 73,875 75,125 75,125 Total Expenses3,491,786 2,785,644 2,965,298 2,859,071 3,005,500 3,150,775 2,523,800 2,419,585 2,441,140 Surplus (Deficit)(1,049,565) (258,727) (430,304) (256,044) (401,058) (523,146) 131,434 267,574 274,953 Ending Fund Balance Equivalent 1,829,603 1,570,874 977,023 1,314,830 913,772 390,626 522,060 789,634 1,064,587 52.40% 56.39% 32.95% 45.99% 30.40% 12.40% 20.69% 32.64% 43.61%$0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance Equivalent$0 $500 $1,000 $1,500 $2,000 ThousandsFund Balance Equivalent87
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Sewer - 52
52-000-42-00-4216 BUILD PROGRAM PERMITS 35,000 76,600 - - - - - - -
52-000-42-00-4224 RENEW PROGRAM PERMITS - 750 - - - - - - -
52-000-44-00-4435 SEWER MAINTENANCE FEES 790,556 821,802 837,942 862,000 882,526 909,097 936,370 964,461 993,395
52-000-44-00-4440 SEWER INFRASTRUCTURE FEE 341,199 345,416 340,000 352,000 345,000 345,000 345,000 345,000 345,000
52-000-44-00-4455 SW CONNECTION FEES - OPERATIONS 600 15,200 2,000 18,500 15,000 15,000 15,000 15,000 15,000
52-000-44-00-4456 SW CONNECTION FEES - CAPITAL 5,400 114,750 7,000 11,500 10,000 10,000 10,000 10,000 10,000
52-000-44-00-4462 LATE PENALTIES - SEWER 13,634 13,740 13,000 13,500 13,500 13,500 13,500 13,500 13,500
52-000-44-00-4465 RIVER CROSSING FEES 324 1,548 - 1,100 - - - - -
52-000-45-00-4500 5,427 1,193 1,000 2,250 1,250 1,250 1,250 1,250 1,250
52-000-45-00-4550 3,749 - - - - - - - -
52-000-46-00-4625 REIMB - I & I REDUCTIONS - - 200,000 200,000 200,000 200,000 200,000 200,000 200,000
52-000-46-00-4690 2,360 1,264 - 8,125 - - - - -
52-000-49-00-4901 TRANSFER FROM GENERAL 1,133,972 1,134,654 1,134,052 1,134,052 1,137,166 1,133,782 1,134,114 1,137,948 1,137,948
52-000-49-00-4910 SALE OF CAPITAL ASSETS 110,000 - - - - - - - -
Revenue 2,442,221 2,526,917 2,534,994 2,603,027 2,604,442 2,627,629 2,655,234 2,687,159 2,716,093
Sewer Operations
52-520-50-00-5010 SALARIES & WAGES 187,220 205,240 214,289 214,289 221,555 228,202 235,048 242,099 249,362
52-520-50-00-5020 OVERTIME 81 131 2,000 1,000 2,000 2,000 2,000 2,000 2,000
52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 21,410 22,403 23,359 23,359 24,405 25,783 27,616 29,585 31,672
52-520-52-00-5214 FICA CONTRIBUTION 14,093 15,474 16,175 16,175 16,613 17,111 17,624 18,153 18,698
52-520-52-00-5216 GROUP HEALTH INSURANCE 40,589 48,364 51,144 51,144 54,530 58,892 63,603 68,691 74,186
52-520-52-00-5222 GROUP LIFE INSURANCE 328 409 371 371 371 375 379 383 387
52-520-52-00-5223 DENTAL INSURANCE 3,215 4,159 4,658 4,370 4,585 4,814 5,055 5,308 5,573
52-520-52-00-5224 VISION INSURANCE 407 552 552 552 568 585 603 621 640
52-520-52-00-5230 UNEMPLOYMENT INSURANCE 376 941 1,000 395 1,000 1,000 1,000 1,000 1,000
52-520-52-00-5231 LIABILITY INSURANCE 12,025 12,258 12,995 12,995 13,775 14,602 15,478 16,407 17,391
52-520-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - 38,925 40,093 41,296 42,535 43,811
52-520-54-00-5405 BUILD PROGRAM 35,000 76,600 - - - - - - -
52-520-54-00-5406 RENEW PROGRAM - 750 - - - - - - -
52-520-54-00-5412 TRAINING & CONFERENCES 1,504 1,515 3,300 2,500 3,300 3,300 3,300 3,300 3,300
52-520-54-00-5415 TRAVEL & LODGING 240 1,232 500 2,000 2,000 2,000 2,000 2,000 2,000
52-520-54-00-5430 PRINTING & DUPLICATING 30 1,265 1,700 1,250 1,500 1,500 1,500 1,500 1,500
52-520-54-00-5440 TELECOMMUNICATIONS 1,895 2,398 2,500 2,500 2,500 2,500 2,500 2,500 2,500
52-520-54-00-5444 LIFT STATION SERVICES 8,589 5,898 37,433 8,000 30,000 10,000 10,000 10,000 10,000
52-520-54-00-5462 PROFESSIONAL SERVICES 6,861 8,615 8,000 15,000 16,000 16,000 16,000 16,000 16,000
GAIN ON INVESTMENT
REIMB - MISCELLANEOUS
INVESTMENT EARNINGS
88
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
52-520-54-00-5480 UTILITIES 20,258 19,100 31,800 21,000 22,260 23,596 25,012 26,513 28,104
52-520-54-00-5485 RENTAL & LEASE PURCHASE 504 766 1,000 750 1,000 1,000 1,000 1,000 1,000
52-520-54-00-5488 OFFICE CLEANING - - - - 4,167 4,167 4,167 4,167 4,167
52-520-54-00-5489 LOSS ON INVESTMENT 75,369 - - - - - - - -
52-520-54-00-5490 VEHICLE MAINTENANCE SERVICES 4,447 5,437 12,000 8,000 10,000 10,000 10,000 10,000 10,000
52-520-54-00-5495 OUTSIDE REPAIR & MAINTENCE 6,512 51,366 16,000 16,000 16,000 16,000 16,000 16,000 16,000
52-520-54-00-5498 PAYING AGENT FEES 1,277 1,277 2,980 2,980 2,980 2,980 2,980 2,390 2,390
52-520-54-00-5499 BAD DEBT 1,765 1,497 2,250 2,250 2,250 2,250 2,250 2,250 2,250
52-520-56-00-5600 WEARING APPAREL 2,585 3,441 2,756 3,150 3,308 3,473 3,647 3,829 4,020
52-520-56-00-5610 OFFICE SUPPLIES 517 569 2,000 750 1,000 1,000 1,000 1,000 1,000
52-520-56-00-5613 LIFT STATION MAINTENANCE 5,012 5,584 12,000 6,000 8,000 8,000 8,000 8,000 8,000
52-520-56-00-5620 OPERATING SUPPLIES 4,828 6,621 5,000 5,300 5,500 5,500 5,500 5,500 5,500
52-520-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 1,315 2,697 2,000 2,000 2,000 2,000 2,000 2,000 2,000
52-520-56-00-5630 SMALL TOOLS & EQUIPMENT 1,109 1,848 2,500 2,000 2,500 2,500 2,500 2,500 2,500
52-520-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 259 - 1,200 1,271 1,200 1,200 1,200 1,200 1,200
52-520-56-00-5640 REPAIR & MAINTENANCE 1,301 4,290 30,000 5,000 10,000 10,000 10,000 10,000 10,000
52-520-56-00-5695 GASOLINE 21,374 13,874 26,750 20,000 21,400 22,898 24,501 26,216 28,051
52-520-60-00-6025 ROAD TO BETTER ROADS PROGRAM 251,677 225,494 200,000 165,000 200,000 200,000 200,000 200,000 200,000
52-520-60-00-6028 SANITARY SEWER LINING 98,029 - 200,000 200,000 200,000 200,000 200,000 200,000 200,000
52-520-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT - - 1,267 - 10,000 10,000 10,000 - -
52-520-60-00-6066 RTE 71 SANITARY SEWER REPLACEMENT - - - 7,901 3,420 142,560 35,640 - -
52-520-60-00-6070 VEHICLES 379,986 - - - - - - - -
52-520-60-00-6079 ROUTE 47 EXPANSION 78,828 59,015 59,015 59,015 59,015 59,015 59,015 59,015 59,015
52-520-75-00-7500 LENNAR - RAINTREE SEWER RECPATURE 62,922 32,890 33,872 33,872 34,888 35,939 28,204 - -
Debt Service - 2004B Bond
52-520-84-00-8000 PRINCIPAL PAYMENT 375,000 395,000 410,000 410,000 435,000 455,000 - - -
52-520-84-00-8050 INTEREST EXPENSE 78,950 65,825 52,000 52,000 35,600 18,200 - - -
Debt Service - 2003A IRBB Debt Certificates
52-520-90-00-8000 PRINCIPAL PAYMENT 105,000 110,000 115,000 115,000 120,000 130,000 135,000 140,000 140,000
52-520-90-00-8050 INTEREST EXPENSE 57,648 52,870 47,755 47,755 42,293 36,233 29,668 22,850 22,850
Debt Service - 2004A Debt Certificates
52-520-91-00-8000 PRINCIPAL PAYMENT 190,000 - - - - - - - -
52-520-91-00-8050 INTEREST EXPENSE 6,840 - - - - - - - -
Debt Service - 2011 Refunding Bond
52-520-92-00-8000 PRINCIPAL PAYMENT 685,000 715,000 745,000 745,000 780,000 810,000 845,000 885,000 885,000
52-520-92-00-8050 INTEREST EXPENSE 448,972 419,654 389,052 389,052 357,166 323,782 289,114 252,948 252,948
89
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Debt Service - IEPA Loan L17-115300
52-520-96-00-8000 PRINCIPAL PAYMENT 93,355 95,821 98,353 98,353 100,952 103,619 52,832 - -
52-520-96-00-8050 INTEREST EXPENSE 13,696 11,229 8,697 8,697 6,099 3,431 693 - -
52-520-99-00-9951 TRANSFER TO WATER 83,588 76,275 75,075 75,075 73,875 77,675 73,875 75,125 75,125
Expenses 3,491,786 2,785,644 2,965,298 2,859,071 3,005,500 3,150,775 2,523,800 2,419,585 2,441,140
Surplus(Deficit)(1,049,565) (258,727) (430,304) (256,044) (401,058) (523,146) 131,434 267,574 274,953
Fund Balance Equiv 1,829,603 1,570,874 977,023 1,314,830 913,772 390,626 522,060 789,634 1,064,587
52.40%56.39%32.95%45.99%30.40%12.40%20.69%32.64%43.61%
90
FY 2017FY 2015FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected ProposedProjected Projected Projected ProjectedRevenue Intergovernmental 40,144 - 400,000 - - 400,000 400,000 - - Licenses & Permits8,407 3,570 - - - - - - - Land Cash Contributions40,997 121,962 39,000 144,097 88,000 8,000 56,000 6,000 6,000 Reimbursements83,311 - 50,000 61,278 - - - - - Miscellaneous14 - - - - - - - - Other Financing Sources- - - 2,500 2,500 - - - - Total Revenue172,873 125,532 489,000 207,875 90,500 408,000 456,000 6,000 6,000 Land Cash Fund (72)Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions. Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community’s recreation needs at a lower cost to the City. Total Revenue172,873 125,532 489,000 207,875 90,500 408,000 456,000 6,000 6,000 ExpendituresContractual Services8,407 3,570 - - - - - - - Capital Outlay235,021 27,074 453,855 91,612 362,355 437,354 50,000 - - Total Expenditures243,428 30,644 453,855 91,612 362,355 437,354 50,000 - - Surplus (Deficit)(70,555) 94,888 35,145 116,263 (271,855) (29,354) 406,000 6,000 6,000 Ending Fund Balance117,430 212,318 220,320 328,581 56,726 27,372 433,372 439,372 445,372 $0 $100 $200 $300 $400 $500 ThousandsFund Balance$0 $100 $200 $300 $400 $500 ThousandsFund Balance91
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Land Cash - 72
72-000-41-00-4174 RTP GRANT - CLARK PARK 40,144 - - - - - - - -
72-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK - - 400,000 - - - 400,000 - -
72-000-41-00-4186 OSLAD GRANT - BRISTOL BAY - - - - - 400,000 - - -
72-000-42-00-4216 BUILD PROGRAM PERMITS 8,407 3,570 - - - - - - -
72-000-46-00-4655 REIMB - GRANDE RESERVE PARK 83,311 - 50,000 61,278 - - - - -
72-000-47-00-4701 WHITE OAK 1,406 - - - - - - - -
72-000-47-00-4703 AUTUMN CREEK 30,320 34,125 30,000 30,000 30,000 - - - -
72-000-47-00-4704 BLACKBERRY WOODS 7,386 9,659 5,000 7,000 6,000 6,000 6,000 6,000 6,000
72-000-47-00-4706 CALEDONIA - - - 2,013 - - 50,000 - -
72-000-47-00-4708 COUNTRY HILLS - 5,383 2,000 4,614 - - - - -
72-000-47-00-4711 FOX HIGHLANDS DETENTION - 1,406 - - - - - - -
72-000-47-00-4713 PRESTWICK - 67,600 - - - - - - -
72-000-47-00-4722 GC HOUSING (ANTHONY'S PLACE)- - - 97,162 - - - - -
72-000-47-00-4723 WINDETT RIDGE - - - - 50,000 - - - -
72-000-47-00-4736 BRIARWOOD 1,885 3,789 2,000 3,308 2,000 2,000 - - -
72-000-48-00-4850 MISCELLANEOUS INCOME 14 - - - - - - - -
72-000-49-00-4910 SALE OF CAPITAL ASSETS - - - 2,500 2,500 - - - -
Revenue 172,873 125,532 489,000 207,875 90,500 408,000 456,000 6,000 6,000
72-720-54-00-5405 BUILD PROGRAM 8,407 3,570 - - - - - - -
72-720-60-00-6029 CALEDONIA PARK - - - - - - 50,000 - -
72-720-60-00-6032 MOSER HOLDING COSTS - 12,000 13,000 8,612 - - - - -
72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 32,434 - - - 183,783 183,783 - - -
72-720-60-00-6044 CLARK PARK 20,661 - - - - - - - -
72-720-60-00-6045 RIVERFRONT PARK 29,495 5,362 365,855 8,000 178,572 178,571 - - -
72-720-60-00-6046 GRANDE RESERVE PARK A 380 9,562 75,000 75,000 - - - - -
72-720-60-00-6047 GRANDE RESERVE PARK B 146,021 150 - - - - - - -
72-720-60-00-6067 BLACKBERRY CREEK NATURE PRESERVE 6,030 - - - - 25,000 - - -
72-720-60-00-6069 WINDETT RIDGE PARK - - - - - 50,000 - - -
Expenditures 243,428 30,644 453,855 91,612 362,355 437,354 50,000 - -
Surplus(Deficit)(70,555) 94,888 35,145 116,263 (271,855) (29,354) 406,000 6,000 6,000
Fund Balance 117,430 212,318 220,320 328,581 56,726 27,372 433,372 439,372 445,372
92
FY 2017FY 2015FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected ProposedProjected Projected Projected ProjectedRevenue Charges for Service 352,714 408,469 355,000 435,000 395,000 395,000 395,000 395,000 395,000 Investment Earnings 698 369 350 350 350 350 350 350 350 Reimbursements 7,502 12,890 - 241 - - - - - Miscellaneous177,755 219,704 181,000 204,100 196,000 196,000 196,000 196,000 196,000 Other Financing Sources1,277,606 1,076,831 1,118,638 1,118,638 1,308,583 1,461,577 1,498,713 1,564,103 1,630,258 Total Revenue1,816,275 1,718,263 1,654,988 1,758,329 1,899,933 2,052,927 2,090,063 2,155,453 2,221,608 This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes consist of a wide variety of options serving children through senior citizens. Special events range from Music Under the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites including buildings, boulevards, parks, utility locations and natural areas.Parks and Recreation Fund (79)ExpendituresSalaries 775,138 723,194 816,544 826,000 903,518 926,408 949,985 974,269 999,282 Benefits 338,380 325,538 385,075 387,961 453,922 476,776 509,931 545,565 583,774 Contractual Services 374,840 251,733 260,710 319,386 274,220 274,983 275,792 276,650 277,559 Supplies 316,864 474,571 334,666 351,769 345,651 364,897 348,225 349,640 351,148 Total Expenditures 1,805,222 1,775,036 1,796,995 1,885,116 1,977,311 2,043,064 2,083,933 2,146,124 2,211,763 Surplus (Deficit) 11,053 (56,773) (142,007) (126,787) (77,378) 9,863 6,130 9,329 9,845 Ending Fund Balance 557,536 500,762 269,255 373,975 296,597 306,460 312,590 321,919 331,764 30.88% 28.21% 14.98% 19.84% 15.00% 15.00% 15.00% 15.00% 15.00%$0 $200 $400 $600 ThousandsFund Balance$0 $200 $400 $600 ThousandsFund Balance93
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Parks and Recreation - 79
79-000-44-00-4402 SPECIAL EVENTS 72,025 100,756 80,000 105,000 85,000 85,000 85,000 85,000 85,000
79-000-44-00-4403 CHILD DEVELOPMENT 103,683 110,861 100,000 130,000 120,000 120,000 120,000 120,000 120,000
79-000-44-00-4404 ATHLETICS & FITNESS 147,481 163,420 145,000 170,000 160,000 160,000 160,000 160,000 160,000
79-000-44-00-4441 CONCESSION REVENUE 29,525 33,432 30,000 30,000 30,000 30,000 30,000 30,000 30,000
79-000-45-00-4500 698 369 350 350 350 350 350 350 350
79-000-46-00-4690 REIMB - MISCELLANEOUS 7,502 12,890 - 241 - - - - -
79-000-48-00-4820 RENTAL INCOME 44,860 50,921 50,000 51,845 50,000 50,000 50,000 50,000 50,000
79-000-48-00-4825 PARK RENTALS 28,928 19,602 5,000 12,254 15,000 15,000 15,000 15,000 15,000
79-000-48-00-4843 HOMETOWN DAYS 88,475 106,579 108,000 117,354 108,000 108,000 108,000 108,000 108,000
79-000-48-00-4846 SPONSORSHIPS & DONATIONS 9,317 18,917 15,000 19,647 20,000 20,000 20,000 20,000 20,000
79-000-48-00-4850 MISCELLANEOUS INCOME 6,175 23,685 3,000 3,000 3,000 3,000 3,000 3,000 3,000
79-000-49-00-4901 TRANSFER FROM GENERAL 1,277,606 1,076,831 1,118,638 1,118,638 1,308,583 1,461,577 1,498,713 1,564,103 1,630,258
Revenue 1,816,275 1,718,263 1,654,988 1,758,329 1,899,933 2,052,927 2,090,063 2,155,453 2,221,608
Parks Department
79-790-50-00-5010 SALARIES & WAGES 448,491 387,634 405,322 430,000 459,839 473,634 487,843 502,478 517,552
79-790-50-00-5015 PART-TIME SALARIES 32,644 24,382 40,178 38,000 45,000 45,000 45,000 45,000 45,000
79-790-50-00-5020 OVERTIME 932 1,884 3,000 3,000 3,000 3,000 3,000 3,000 3,000
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 51,195 41,923 44,098 47,000 52,224 53,383 57,183 61,264 65,590
79-790-52-00-5214 FICA CONTRIBUTION 36,172 30,890 33,797 35,000 37,601 38,729 39,891 41,088 42,321
79-790-52-00-5216 GROUP HEALTH INSURANCE 109,775 102,203 126,121 126,121 163,947 177,063 191,228 206,526 223,048
79-790-52-00-5222 GROUP LIFE INSURANCE 942 790 724 884 808 816 824 832 840
79-790-52-00-5223 DENTAL INSURANCE 8,959 7,978 9,119 8,288 10,883 11,427 11,998 12,598 13,228
79-790-52-00-5224 VISION INSURANCE 940 947 1,023 1,000 1,250 1,288 1,327 1,367 1,408
79-790-54-00-5412 TRAINING & CONFERENCES 3,045 2,136 7,000 4,000 7,000 7,000 7,000 7,000 7,000
79-790-54-00-5415 TRAVEL & LODGING 453 85 3,000 1,000 3,000 3,000 3,000 3,000 3,000
79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 109,650 - - 53,908 - - - - -
79-790-54-00-5440 TELECOMMUNICATIONS 3,776 5,312 3,510 6,000 6,000 6,000 6,000 6,000 6,000
79-790-54-00-5462 PROFESSIONAL SERVICES 4,229 7,206 3,000 3,000 3,000 3,000 3,000 3,000 3,000
79-790-54-00-5466 LEGAL SERVICES 12,084 5,415 6,000 4,000 6,000 6,000 6,000 6,000 6,000
79-790-54-00-5485 RENTAL & LEASE PURCHASE 1,192 2,461 2,500 3,000 2,500 2,500 2,500 2,500 2,500
79-790-54-00-5488 OFFICE CLEANING - - - - 6,250 6,250 6,250 6,250 6,250
79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 41,995 36,800 47,500 23,500 50,000 50,000 50,000 50,000 50,000
79-790-56-00-5600 WEARING APPAREL 4,643 5,759 5,182 5,182 5,441 5,713 5,999 6,299 6,614
79-790-56-00-5610 OFFICE SUPPLIES 85 347 300 300 300 300 300 300 300
79-790-56-00-5620 OPERATING SUPPLIES 18,295 146,681 22,500 22,500 25,000 25,000 25,000 25,000 25,000
INVESTMENT EARNINGS
94
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 9,081 5,518 4,500 2,500 4,500 4,500 4,500 4,500 4,500
79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,000 2,000 500 2,000 2,000 20,000 2,000 2,000 2,000
79-790-56-00-5640 REPAIR & MAINTENANCE 60,514 64,517 56,000 56,000 56,000 56,000 56,000 56,000 56,000
79-790-56-00-5695 GASOLINE 17,283 11,694 21,400 12,000 12,840 13,739 14,701 15,730 16,831
978,375 894,562 846,274 888,183 964,383 1,013,342 1,030,544 1,067,732 1,106,982
Recreation Department
79-795-50-00-5010 SALARIES & WAGES 240,199 261,071 280,333 287,000 303,179 312,274 321,642 331,291 341,230
79-795-50-00-5015 PART-TIME SALARIES 11,439 6,537 22,711 11,000 25,000 25,000 25,000 25,000 25,000
79-795-50-00-5045 CONCESSION WAGES 8,625 7,549 15,000 10,000 15,000 15,000 15,000 15,000 15,000
79-795-50-00-5046 PRE-SCHOOL WAGES 24,223 23,902 25,000 35,000 37,500 37,500 37,500 37,500 37,500
79-795-50-00-5052 INSTRUCTORS WAGES 8,585 10,235 25,000 12,000 15,000 15,000 15,000 15,000 15,000
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 28,192 28,362 32,976 32,976 38,272 34,975 37,471 40,152 42,995
79-795-52-00-5214 FICA CONTRIBUTION 21,830 23,119 28,068 28,068 29,305 30,184 31,090 32,023 32,984
79-795-52-00-5216 GROUP HEALTH INSURANCE 74,560 83,005 101,075 101,075 111,170 120,064 129,669 140,043 151,246
79-795-52-00-5222 GROUP LIFE INSURANCE 551 618 559 450 529 534 539 544 549
79-795-52-00-5223 DENTAL INSURANCE 4,731 4,987 6,716 6,300 7,070 7,424 7,795 8,185 8,594
79-795-52-00-5224 VISION INSURANCE 533 716 799 799 863 889 916 943 971
79-795-54-00-5412 TRAINING & CONFERENCES 3,543 3,481 5,000 4,000 5,000 5,000 5,000 5,000 5,000
79-795-54-00-5415 TRAVEL & LODGING 217 354 3,000 2,000 3,000 3,000 3,000 3,000 3,000
79-795-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - - - 19,978 - - - - -
79-795-54-00-5426 PUBLISHING & ADVERTISING 42,314 49,207 45,000 50,000 50,000 50,000 50,000 50,000 50,000
79-795-54-00-5440 TELECOMMUNICATIONS 6,603 7,231 8,000 7,500 8,000 8,000 8,000 8,000 8,000
79-795-54-00-5447 SCHOLARSHIPS 420 121 2,500 1,500 2,500 2,500 2,500 2,500 2,500
79-795-54-00-5452 POSTAGE & SHIPPING 2,964 1,008 3,500 3,000 3,500 3,500 3,500 3,500 3,500
79-795-54-00-5460 DUES & SUBSCRIPTIONS 1,917 1,231 2,500 3,000 2,500 2,500 2,500 2,500 2,500
79-795-54-00-5462 PROFESSIONAL SERVICES 81,047 94,358 80,000 100,000 90,000 90,000 90,000 90,000 90,000
79-795-54-00-5480 UTILITIES 15,413 10,596 21,200 12,000 12,720 13,483 14,292 15,150 16,059
79-795-54-00-5485 RENTAL & LEASE PURCHASE 3,602 3,019 4,500 3,000 4,000 4,000 4,000 4,000 4,000
79-795-54-00-5488 OFFICE CLEANING - - - - 6,250 6,250 6,250 6,250 6,250
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 8,580 6,770 3,000 2,500 3,000 3,000 3,000 3,000 3,000
79-795-54-00-5496 PROGRAM REFUNDS 9,819 14,942 10,000 12,500 - - - - -
79-795-54-00-5497 PROPERTY TAX PAYMENT 21,977 - - - - - - - -
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 85,480 94,845 100,000 96,287 100,000 100,000 100,000 100,000 100,000
79-795-56-00-5606 PROGRAM SUPPLIES 89,074 108,100 86,000 122,000 100,000 100,000 100,000 100,000 100,000
79-795-56-00-5607 CONCESSION SUPPLIES 15,812 19,299 18,000 15,000 18,000 18,000 18,000 18,000 18,000
79-795-56-00-5610 OFFICE SUPPLIES 3,406 2,212 3,000 2,000 3,000 3,000 3,000 3,000 3,000
79-795-56-00-5620 OPERATING SUPPLIES 8,086 11,373 13,500 12,500 15,000 15,000 15,000 15,000 15,000
95
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 399 500 500 500 500 500 500 500
79-795-56-00-5640 REPAIR & MAINTENANCE 2,101 1,009 2,000 2,000 2,000 2,000 2,000 2,000 2,000
79-795-56-00-5695 GASOLINE 1,004 818 1,284 1,000 1,070 1,145 1,225 1,311 1,403
826,847 880,474 950,721 996,933 1,012,928 1,029,722 1,053,389 1,078,392 1,104,781
Expenditures 1,805,222 1,775,036 1,796,995 1,885,116 1,977,311 2,043,064 2,083,933 2,146,124 2,211,763
Surplus(Deficit)11,053 (56,773) (142,007) (126,787) (77,378) 9,863 6,130 9,329 9,845
Fund Balance 557,536 500,762 269,255 373,975 296,597 306,460 312,590 321,919 331,764
30.88%28.21%14.98%19.84%15.00%15.00%15.00%15.00%15.00%
96
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes626,950 622,529 644,719 626,183 645,867 658,784 671,960 685,399 699,107 Intergovernmental26,934 26,475 22,450 18,294 22,450 22,450 22,450 22,450 22,450 Fines & Forfeits8,356 8,081 9,300 7,620 8,000 8,000 8,000 8,000 8,000 Charges for Service10,841 9,191 11,500 10,008 10,000 10,000 10,000 10,000 10,000 Investment Earnings1,279 436 350 924 800 800 800 800 800 Reimbursements13,174 - - 2,141 - - - - - Miscellaneous6,762 5,240 7,500 6,692 5,500 5,500 5,500 5,500 5,500 Other Financing Sources25,189 25,928 36,068 25,225 27,236 28,810 30,479 32,248 34,123 Total Revenue719,485 697,880 731,887 697,087 719,853 734,344 749,189 764,397 779,980 Library Operations Fund (82)The Yorkville Public Library provides the people of the community, from pre-school through maturity, with access to a collection of books and other materials which will serve their educational, cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading.ExpendituresSalaries 400,069 391,904 419,134 411,500 473,828 473,828 473,828 473,828 473,828 Benefits 157,525 151,698 181,638 161,483 182,877 191,873 201,547 211,951 223,142 Contractual Services145,651 94,596 129,171 109,389 141,880 142,389 142,928 143,500 144,106 Supplies17,144 23,907 24,000 26,849 31,000 31,000 31,000 31,000 31,000 Other Financing Uses3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000 Total Expenditures723,876 665,207 756,943 715,873 832,585 842,090 852,303 863,279 875,076 Surplus (Deficit)(4,391) 32,673 (25,056) (18,786) (112,732) (107,746) (103,114) (98,882) (95,096) Ending Fund Balance466,683 499,355 435,726 480,569 367,837 260,091 156,977 58,095 (37,001) 64.47% 75.07% 57.56% 67.13% 44.18% 30.89% 18.42% 6.73% -4.23%($100)$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance($100)$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance97
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Library Operations
82-000-40-00-4000 PROPERTY TAXES 626,950 622,529 644,719 626,183 645,867 658,784 671,960 685,399 699,107
82-000-41-00-4120 PERSONAL PROPERTY TAX 5,783 5,324 5,250 5,250 5,250 5,250 5,250 5,250 5,250
82-000-41-00-4170 STATE GRANTS 21,151 21,151 17,200 13,044 17,200 17,200 17,200 17,200 17,200
82-000-43-00-4330 LIBRARY FINES 8,356 8,081 9,300 7,620 8,000 8,000 8,000 8,000 8,000
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 6,647 6,038 7,500 6,588 6,500 6,500 6,500 6,500 6,500
82-000-44-00-4422 COPY FEES 3,095 2,283 3,000 2,484 2,500 2,500 2,500 2,500 2,500
82-000-44-00-4439 PROGRAM FEES 1,099 870 1,000 936 1,000 1,000 1,000 1,000 1,000
82-000-45-00-4500 816 436 350 924 800 800 800 800 800
82-000-45-00-4550 463 - - - - - - - -
82-000-46-00-4690 REIMB - MISCELLANEOUS 13,174 - - 2,141 - - - - -
82-000-48-00-4820 RENTAL INCOME 1,851 1,942 2,000 2,328 2,000 2,000 2,000 2,000 2,000
82-000-48-00-4824 DVD RENTAL INCOME 3,923 2,454 5,000 2,364 2,500 2,500 2,500 2,500 2,500
82-000-48-00-4850 MISCELLANEOUS INCOME 988 844 500 2,000 1,000 1,000 1,000 1,000 1,000
82-000-49-00-4901 TRANSFER FROM GENERAL 25,189 25,928 36,068 25,225 27,236 28,810 30,479 32,248 34,123
Revenue 719,485 697,880 731,887 697,087 719,853 734,344 749,189 764,397 779,980
82-820-50-00-5010 SALARIES & WAGES 210,198 201,312 217,309 213,500 223,828 223,828 223,828 223,828 223,828
82-820-50-00-5015 PART-TIME SALARIES 189,871 190,592 201,825 198,000 250,000 250,000 250,000 250,000 250,000
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 23,897 21,767 23,470 23,470 24,435 24,435 24,435 24,435 24,435
82-820-52-00-5214 FICA CONTRIBUTION 29,991 29,361 31,448 31,448 35,587 35,587 35,587 35,587 35,587
82-820-52-00-5216 GROUP HEALTH INSURANCE 72,838 68,514 83,960 75,000 88,996 96,116 103,805 112,109 121,078
82-820-52-00-5222 GROUP LIFE INSURANCE 427 443 403 403 403 407 411 415 419
82-820-52-00-5223 DENTAL INSURANCE 4,728 5,034 5,638 5,286 5,550 5,828 6,119 6,425 6,746
82-820-52-00-5224 VISION INSURANCE 455 651 651 651 670 690 711 732 754
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - 420 2,500 474 1,000 1,000 1,000 1,000 1,000
82-820-52-00-5231 LIABILITY INSURANCE 25,189 25,508 33,568 24,751 26,236 27,810 29,479 31,248 33,123
82-820-54-00-5412 TRAINING & CONFERENCES 133 249 500 500 500 500 500 500 500
82-820-54-00-5415 TRAVEL & LODGING 514 262 600 600 600 600 600 600 600
82-820-54-00-5421 PPRT TAX REBATE - 678 - - - - - - -
82-820-54-00-5426 PUBLISHING & ADVERTISING 47 23 100 100 100 100 100 100 100
82-820-54-00-5440 TELECOMMUNICATIONS 11,468 6,007 6,000 6,000 6,000 6,000 6,000 6,000 6,000
82-820-54-00-5452 POSTAGE & SHIPPING 455 494 500 500 500 500 500 500 500
82-820-54-00-5460 DUES & SUBSCRIPTIONS 9,934 9,560 12,000 12,000 12,000 12,000 12,000 12,000 12,000
82-820-54-00-5462 PROFESSIONAL SERVICES 28,610 31,278 29,000 29,000 40,000 40,000 40,000 40,000 40,000
82-820-54-00-5466 LEGAL SERVICES 975 - 2,000 1,000 2,000 2,000 2,000 2,000 2,000
82-820-54-00-5468 AUTOMATION 24,923 17,890 35,000 20,000 20,000 20,000 20,000 20,000 20,000
INVESTMENT EARNINGS
GAIN ON INVESTMENT
98
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
82-820-54-00-5480 UTILITIES 11,518 6,504 16,281 8,000 8,480 8,989 9,528 10,100 10,706
82-820-54-00-5489 LOSS ON INVESTMENT 9,300 - - - - - - - -
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 46,085 19,962 25,000 30,000 50,000 50,000 50,000 50,000 50,000
82-820-54-00-5498 PAYING AGENT FEES 1,689 1,689 2,190 1,689 1,700 1,700 1,700 1,700 1,700
82-820-56-00-5610 OFFICE SUPPLIES 5,257 9,240 8,000 8,000 8,000 8,000 8,000 8,000 8,000
82-820-56-00-5620 OPERATING SUPPLIES 9,338 11,210 8,000 10,000 10,000 10,000 10,000 10,000 10,000
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - -
82-820-56-00-5671 LIBRARY PROGRAMMING 1,209 1,030 1,000 1,000 1,000 1,000 1,000 1,000 1,000
82-820-56-00-5676 EMPLOYEE RECOGNITION - - - - - - - - -
82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - -
82-820-56-00-5685 DVD'S 1,340 2,427 2,000 2,000 2,000 2,000 2,000 2,000 2,000
82-820-56-00-5686 BOOKS - - 5,000 5,849 10,000 10,000 10,000 10,000 10,000
82-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE 3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000
Expenditures 723,876 665,207 756,943 715,873 832,585 842,090 852,303 863,279 875,076
Surplus(Deficit)(4,391) 32,673 (25,056) (18,786) (112,732) (107,746) (103,114) (98,882) (95,096)
Fund Balance 466,683 499,355 435,726 480,569 367,837 260,091 156,977 58,095 (37,001)
64.47%75.07%57.56%67.13%44.18%30.89%18.42%6.73%-4.23%
99
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Taxes 727,762 746,621 749,771 745,908 757,396 789,101 794,013 824,088 824,088
Investment Earnings 72 123 - 211 - - - - -
Other Financing Sources 3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000
Total Revenue 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088
Expenditures
Debt Service 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088
Total Expenditures 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088
Surplus (Deficit)- - - - - - - - -
Ending Fund Balance - - - - - - - - -
Library Debt Service Fund (83)
The Library Debt Service Fund accumulates monies for payment of the 2006 and 2013 refinancing bonds, which were issued to finance construction of the Library building.
$0
$0
$0
$1
$1
$1 Fund Balance
100
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Library Debt Service
83-000-40-00-4000 PROPERTY TAXES 727,762 746,621 749,771 745,908 757,396 789,101 794,013 824,088 824,088
83-000-45-00-4500 INVESTMENT EARNINGS 72 123 - 211 - - - - -
83-000-49-00-4982 TRANSFER FROM LIBRARY OPS 3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000
Revenue 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088
Debt Service - 2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT 50,000 50,000 50,000 50,000 50,000 50,000 50,000 75,000 75,000
83-830-84-00-8050 INTEREST PAYMENT 34,488 32,113 29,738 29,738 27,363 24,988 22,613 20,238 20,238
Debt Service - 2013 Refunding Bond
83-830-99-00-8000 PRINCIPAL PAYMENT 455,000 485,000 500,000 500,000 520,000 565,000 585,000 610,000 610,000
83-830-99-00-8050 INTEREST PAYMENT 191,833 182,733 173,033 173,033 163,033 152,113 139,400 121,850 121,850
Expenditures 731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088
Surplus(Deficit)- - - - - - - - -
Fund Balance - - - - - - - - -
101
.
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Licenses & Permits 25,325 36,100 20,000 50,000 35,000 35,000 35,000 35,000 35,000
Investment Earnings 11 8 10 10 10 10 10 10 10
Miscellaneous 13 10 - - - - - - -
Total Revenue 25,349 36,118 20,010 50,010 35,010 35,010 35,010 35,010 35,010
Expenditures
Contractual Services 3,093 4,258 3,500 3,500 3,500 3,500 3,500 3,500 3,500
Supplies 36,412 29,768 8,395 36,608 31,500 31,510 31,510 31,510 31,510
Total Expenditures 39,505 34,026 11,895 40,108 35,000 35,010 35,010 35,010 35,010
Surplus (Deficit)(14,156) 2,092 8,115 9,902 10 - - - -
Ending Fund Balance 12,714 14,087 28,944 23,989 23,999 23,999 23,999 23,999 23,999
Library Capital Fund (84)
The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital, contractual
and supply purchases.
$0
$10
$20
$30
$40 ThousandsFund Balance
102
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Library Capital
84-000-42-00-4214 DEVELOPMENT FEES 25,325 35,350 20,000 50,000 35,000 35,000 35,000 35,000 35,000
84-000-42-00-4224 RENEW PROGRAM PERMITS - 750 - - - - - - -
84-000-45-00-4500 11 8 10 10 10 10 10 10 10
84-000-48-00-4850 MISCELLANEOUS INCOME 13 10 - - - - - - -
Revenue 25,349 36,118 20,010 50,010 35,010 35,010 35,010 35,010 35,010
84-840-54-00-5406 RENEW PROGRAM - 750 - - - - - - -
84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,093 3,508 3,500 3,500 3,500 3,500 3,500 3,500 3,500
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 16,428 1,311 - 10,108 15,000 15,000 15,000 15,000 15,000
84-840-56-00-5683 AUDIO BOOKS 2,467 1,237 - 2,500 - - - - -
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - -
84-840-56-00-5685 DVD'S 1,250 394 - 2,000 - - - - -
84-840-56-00-5686 BOOKS 16,267 26,826 8,395 22,000 16,500 16,510 16,510 16,510 16,510
Expenditures 39,505 34,026 11,895 40,108 35,000 35,010 35,010 35,010 35,010
Surplus(Deficit)(14,156) 2,092 8,115 9,902 10 - - - -
Fund Balance 12,714 14,087 28,944 23,989 23,999 23,999 23,999 23,999 23,999
INVESTMENT EARNINGS
103
FY 2017FY 2015FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected ProposedProjected Projected Projected ProjectedRevenue Taxes 9,295 143,784 200,000 215,360 225,000 225,000 225,000 225,000 225,000 Investment Earnings- 5 - - - - - - - Other Financing Sources- 1,597,288 - - - - - - - Total Revenue9,295 1,741,077 200,000 215,360 225,000 225,000 225,000 225,000 225,000 ExpendituresContractual Services4,953 16,477 3,140 2,140 13,841 13,841 13,841 13,841 13,841 Countryside TIF Fund (87)The Countryside TIF was created in February of 2005, with the intent of constructing a future retail development at Countryside Center. This TIF is located at the northwest corner of US Route 34 and IL Route 47.Capital Outlay7,004 - - - - - - - - Debt Service68,073 87,743 159,619 159,619 149,675 149,358 209,845 208,311 208,311 Other Financing Uses- 1,581,984 - - - - - - - Total Expenditures80,030 1,686,204 162,759 161,759 163,516 163,199 223,686 222,152 222,152 Surplus (Deficit)(70,735) 54,873 37,241 53,601 61,484 61,801 1,314 2,848 2,848 Ending Fund Balance(604,820) (549,946) (520,551) (496,345) (434,861) (373,060) (371,746) (368,898) (366,050) ($800)($600)($400)($200)$0 ThousandsFund Balance($800)($600)($400)($200)$0 ThousandsFund Balance104
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Countryside TIF
87-000-40-00-4000 PROPERTY TAXES 9,295 143,784 200,000 215,360 225,000 225,000 225,000 225,000 225,000
87-000-45-00-4500 - 5 - - - - - - -
87-000-49-00-4902 - 1,475,000 - - - - - - -
87-000-49-00-4903 PREMIUM ON BOND ISSUANCE - 122,288 - - - - - - -
Revenue 9,295 1,741,077 200,000 215,360 225,000 225,000 225,000 225,000 225,000
87-870-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - 10,701 10,701 10,701 10,701 10,701
87-870-54-00-5402 BOND ISSUANCE COSTS - 15,304 - - - - - - -
87-870-54-00-5462 PROFESSIONAL SERVICES 3,829 638 2,000 1,000 2,000 2,000 2,000 2,000 2,000
87-870-54-00-5498 PAYING AGENT FEES 1,124 535 1,140 1,140 1,140 1,140 1,140 1,140 1,140
87-870-60-00-6000 PROJECT COSTS 7,004 - - - - - - - -
2015A Bond
87-870-77-00-8000 PRINCIPAL PAYMENT - - 26,460 26,460 41,013 42,336 104,517 107,163 107,163
87-870-77-00-8050 INTEREST PAYMENT - - 82,444 82,444 57,947 56,307 54,613 50,433 50,433
Debt Service - 2005 Bond
87-870-80-00-8000 PRINCIPAL PAYMENT - - - - - - - - -
87-870-80-00-8050 INTEREST PAYMENT 68,073 68,073 - - - - - - -
Debt Service - 2014 Refunding Bond
87-870-93-00-8000 PRINCIPAL PAYMENT - - - - - - - - -
87-870-93-00-8050 INTEREST PAYMENT - 19,670 50,715 50,715 50,715 50,715 50,715 50,715 50,715
87-870-99-00-9960 PAYMENT TO ESCROW AGENT - 1,581,984 - - - - - - -
Expenditures 80,030 1,686,204 162,759 161,759 163,516 163,199 223,686 222,152 222,152
Surplus(Deficit)(70,735) 54,873 37,241 53,601 61,484 61,801 1,314 2,848 2,848
Fund Balance (604,820) (549,946) (520,551) (496,345) (434,861) (373,060) (371,746) (368,898) (366,050)
INVESTMENT EARNINGS
BOND ISSUANCE
105
FY 2017
FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Actual Actual Budget Projected Proposed Projected Projected Projected Projected
Revenue
Taxes 60,027 68,868 70,000 67,307 70,000 75,000 75,000 80,000 80,000
Investment Earnings 1 3 50 - - - - - -
Miscellaneous 187 236 - - - - - - -
Total Revenue 60,215 69,107 70,050 67,307 70,000 75,000 75,000 80,000 80,000
Expenditures
Contractual Services 20,045 17,830 35,360 35,360 65,659 65,659 65,659 65,659 65,659
Capital Outlay 19,106 36,668 443,170 605,924 137,420 17,420 17,420 17,420 17,420
Debt Service - - - - 228,000 221,000 214,000 207,000 -
Other Financing Uses 13,500 - - - - - - - -
Total Expenditures 52,651 54,498 478,530 641,284 431,079 304,079 297,079 290,079 83,079
Surplus (Deficit)7,564 14,609 (408,480) (573,977) (361,079) (229,079) (222,079) (210,079) (3,079)
Ending Fund Balance 239,096 253,703 (154,775) (320,274) (681,353) (910,432) (1,132,511) (1,342,590) (1,345,669)
The Downtown TIF was created in 2006, in order to finance a mixed use development in the downtown area.
Downtown TIF Fund (88)
($1,500)
($1,000)
($500)
$0
$500 ThousandsFund Balance
106
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Downtown TIF
88-000-40-00-4000 PROPERTY TAXES 60,027 68,868 70,000 67,307 70,000 75,000 75,000 80,000 80,000
88-000-45-00-4500 INVESTMENT EARNINGS 1 3 50 - - - - - -
88-000-48-00-4850 MISCELLANEOUS INCOME 187 236 - - - - - - -
Revenue 60,215 69,107 70,050 67,307 70,000 75,000 75,000 80,000 80,000
88-880-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - 30,284 30,284 30,284 30,284 30,284
88-880-54-00-5425 TIF INCENTIVE PAYOUT 16,196 15,223 20,000 20,000 20,000 20,000 20,000 20,000 20,000
88-880-54-00-5462 PROFESSIONAL SERVICES 276 2,051 360 360 375 375 375 375 375
88-880-54-00-5466 LEGAL SERVICES 3,573 556 15,000 15,000 15,000 15,000 15,000 15,000 15,000
88-880-60-00-6000 PROJECT COSTS 11,686 29,248 125,000 125,000 100,000 10,000 10,000 10,000 10,000
88-880-60-00-6011 PROPERTY ACQUISITION - - - 370,000 - - - - -
88-880-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT - - 310,750 103,504 30,000 - - - -
88-880-60-00-6079 ROUTE 47 EXPANSION 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420
Old Second Building - Installment Contract
88-880-81-00-8000 PRINCIPAL PAYMENT - - - - 200,000 200,000 200,000 200,000 -
88-880-81-00-8050 INTEREST PAYMENT - - - - 28,000 21,000 14,000 7,000 -
88-880-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL 13,500 - - - - - - - -
Expenditures 52,651 54,498 478,530 641,284 431,079 304,079 297,079 290,079 83,079
Surplus(Deficit)7,564 14,609 (408,480) (573,977) (361,079) (229,079) (222,079) (210,079) (3,079)
Fund Balance 239,096 253,703 (154,775) (320,274) (681,353) (910,432) (1,132,511) (1,342,590) (1,345,669)
107
FY 2017FY 2015FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes 10,481,261 10,734,104 10,729,798 11,073,462 11,216,905 11,503,724 11,769,837 12,046,924 12,325,153 Intergovernmental 3,235,575 3,013,271 3,974,062 3,217,115 3,071,862 3,450,664 3,499,261 3,143,730 3,189,089 Licenses & Permits 500,590 699,848 232,000 495,250 402,000 402,000 402,000 402,000 402,000 Fines & Forfeits 146,433 135,013 140,425 147,960 147,925 147,925 147,925 147,925 147,925 Charges for Service 5,841,529 7,250,288 7,167,750 7,570,728 7,666,955 7,613,239 7,831,147 8,058,696 8,296,330 Investment Earnings 33,856 15,542 7,950 36,900 23,750 18,750 15,000 9,250 8,750 Reimbursements 1,523,506 522,018 599,740 574,458 727,617 260,000 260,000 260,000 260,000 Land Cash Contributions 40,997 121,962 39,000 144,097 88,000 8,000 56,000 6,000 6,000 Miscellaneous 82,982 83,969 83,433 86,783 84,332 85,504 86,699 87,918 89,161 Other Financing Sources 9,404,991 7,525,100 1,555,828 7,940,595 2,866,200 1,952,841 1,902,345 1,717,179 1,717,179 Total Revenue31,291,720 30,101,115 24,529,986 31,287,348 26,295,546 25,442,647 25,970,214 25,879,622 26,441,587 EdiUnited City of Yorkville - Consolidated BudgetThe table and graph below present the City's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted funds are included except for the following: Park & Recreation Capital portion of Vehicle and Equipment (25); Library Operations (82); Library Debt Service (83); Library Capital (84); Park & Recreation (79); and Recreation Center (80).ExpendituresSalaries 4,263,239 4,539,879 4,995,150 4,919,671 5,272,179 5,381,194 5,531,036 5,685,376 5,844,345 Benefits 2,638,019 2,771,286 3,161,031 3,056,625 3,469,312 3,681,292 3,908,775 4,149,123 4,403,025 Contractual Services 5,738,127 6,040,730 5,902,176 5,849,946 6,177,460 5,944,405 6,034,093 5,950,814 6,037,415 Supplies 735,944 666,617 863,627 831,022 897,274 902,581 923,167 944,977 968,085 Capital Outlay 4,684,018 4,997,968 9,060,689 8,233,923 5,539,062 3,121,038 2,983,551 1,916,577 1,866,714 Developer Commitment 62,922 32,890 33,872 33,872 34,888 35,939 28,204 - - Debt Service3,679,708 3,799,830 4,111,637 3,973,453 4,244,012 4,436,730 4,644,360 4,528,636 3,827,637 Other Financing Uses6,208,575 4,119,003 2,709,534 9,018,336 4,199,519 3,443,228 3,431,537 3,313,530 3,381,560 Total Expenditures28,010,552 26,968,203 30,837,716 35,916,848 29,833,706 26,946,407 27,484,723 26,489,033 26,328,781 Surplus (Deficit)3,281,168 3,132,912 (6,307,730) (4,629,500) (3,538,160) (1,503,760) (1,514,509) (609,412) 112,806 Ending Fund Balance13,095,434 16,227,120 9,403,882 11,597,620 8,059,460 6,555,700 5,041,191 4,431,780 4,544,586 46.75%60.17%30.49% 32.29% 27.01% 24.33% 18.34% 16.73% 17.26%$0 $5,000 $10,000 $15,000 $20,000 ThousandsFund Balance$0 $5,000 $10,000 $15,000 $20,000 ThousandsFund Balance108
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Taxes1,354,712 1,369,150 1,394,490 1,372,091 1,403,263 1,447,885 1,465,973 1,509,487 1,523,195 Intergovernmental26,934 26,475 22,450 18,294 22,450 22,450 22,450 22,450 22,450 Licenses & Permits25,325 36,100 20,000 50,000 35,000 35,000 35,000 35,000 35,000 Fines & Forfeits8,356 8,081 9,300 7,620 8,000 8,000 8,000 8,000 8,000 Charges for Service10,841 9,191 11,500 10,008 10,000 10,000 10,000 10,000 10,000 Investment Earnings1,362 567 360 1,145 810 810 810 810 810 Reimbursements13,174 - - 2,141 - - - - - Miscellaneous6,775 5,250 7,500 6,692 5,500 5,500 5,500 5,500 5,500 Other Financing Sources28,676 29,030 39,068 31,877 30,236 31,810 33,479 35,248 37,123 Total Revenue1,476,155 1,483,844 1,504,668 1,499,868 1,515,259 1,561,455 1,581,212 1,626,495 1,642,078 ExpendituresYorkville Public Library - Consolidated BudgetThe table and graph below present the Library's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Library funds are included: Library Operations (82); Library Debt Service (83); and Library Capital (84).pSalaries400,069 391,904 419,134 411,500 473,828 473,828 473,828 473,828 473,828 Benefits157,525 151,698 181,638 161,483 182,877 191,873 201,547 211,951 223,142 Contractual Services148,744 98,854 132,671 112,889 145,380 145,889 146,428 147,000 147,606 Supplies53,556 53,675 32,395 63,457 62,500 62,510 62,510 62,510 62,510 Debt Service731,321 749,846 752,771 752,771 760,396 792,101 797,013 827,088 827,088 Other Financing Uses3,487 3,102 3,000 6,652 3,000 3,000 3,000 3,000 3,000 Total Expenditures1,494,702 1,449,079 1,521,609 1,508,752 1,627,981 1,669,201 1,684,326 1,725,377 1,737,174 Surplus (Deficit)(18,547) 34,765 (16,941) (8,884) (112,722) (107,746) (103,114) (98,882) (95,096) Ending Fund Balance479,397 513,442 464,670 504,558 391,836 284,090 180,976 82,094 (13,002) 32.07% 35.43% 30.54% 33.44% 24.07% 17.02% 10.74% 4.76% -0.75%($100)$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance($100)$0 $100 $200 $300 $400 $500 $600 ThousandsFund Balance109
FY 2017FY 2015 FY 2016 Adopted FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022Actual Actual Budget Projected Proposed Projected Projected Projected ProjectedRevenue Charges for Service463,014 410,094 430,000 512,886 397,500 397,500 397,500 397,500 397,500 Investment Earnings1,010 412 400 430 430 400 400 400 400 Reimbursements105,273 12,890 - 241 - - - - - Miscellaneous177,755 219,704 181,000 204,100 196,000 196,000 196,000 196,000 196,000 Other Financing Sources1,277,606 1,077,631 1,118,638 1,366,810 1,308,583 1,461,577 1,498,713 1,564,103 1,630,258 Total Revenue2,024,658 1,720,731 1,730,038 2,084,467 1,902,513 2,055,477 2,092,613 2,158,003 2,224,158 ExpendituresSalaries775,138 723,194 816,544 826,000 903,518 926,408 949,985 974,269 999,282 Benefits338,380 325,538 385,075 387,961 453,922 476,776 509,931 545,565 583,774 Yorkville Parks and Recreation - Consolidated BudgetThe table and graph below present the Park & Recreation funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted Park & Recreation funds are included: Parks & Recreation (79); Recreation Center (80); and the Parks & Recreation Capital portion of Vehicle & Equipment (25).,,,,,,,,,Contractual Services379,143 252,958 260,710 321,158 274,220 274,983 275,792 276,650 277,559 Supplies316,864 474,571 334,666 351,769 345,651 364,897 348,225 349,640 351,148 Capital Outlay111,937 124,165 54,000 53,908 270,441 - - - - Debt Service2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,219 2,218 Total Expenditures1,923,681 1,902,645 1,853,214 1,943,015 2,249,971 2,045,283 2,086,152 2,148,343 2,213,981 Surplus (Deficit)100,977 (181,914) (123,176) 141,452 (347,458) 10,194 6,461 9,660 10,177 Ending Fund Balance683,219 502,603 269,255 644,055 296,597 306,791 313,252 322,912 333,089 35.52% 26.42% 14.53% 33.15% 13.18% 15.00% 15.02% 15.03% 15.04%$0 $200 $400 $600 $800 ThousandsFund Balance110
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Cash Flow - Surplus(Deficit)
General 965,473 865,648 (450,832) 200,116 (499,244) (559,000) (565,322) (518,331) (662,220)
Fox Hill 4,328 (19,242) (4,260) (4,070) (13,635) 4,338 4,338 3,138 3,138
Sunflower (22,681) (11,067) 2,858 12,331 (16,255) 4,822 4,822 3,382 3,382
Motor Fuel Tax (110,173) (37,056) (228,003) (182,331) (262,021) (154,733) (155,149) (113,510) (15,479)
City Wide Capital 4,008,152 (1,680,799) (1,973,009) (1,945,406) (913,761) (144,741) (68,212) 46,606 21,606
Vehicle & Equipment (132,229) 21,331 (51,565) - - - - - -
Debt Service 2,524 (7,842) - - - - - - -
Water (250,935) 4,096,296 (2,836,521) (2,049,983) (860,736) 65,332 (1,051,655) (97,040) 481,657
Sewer (1,049,565) (258,727) (430,304) (256,044) (401,058) (523,146) 131,434 267,574 274,953
Land Cash (70,555) 94,888 35,145 116,263 (271,855) (29,354) 406,000 6,000 6,000
Countryside TIF (70,735) 54,873 37,241 53,601 61,484 61,801 1,314 2,848 2,848
Downtown TIF 7,564 14,609 (408,480) (573,977) (361,079) (229,079) (222,079) (210,079) (3,079)
3,281,168 3,132,912 (6,307,730) (4,629,500) (3,538,160) (1,503,760) (1,514,509) (609,412) 112,806
Cash Flow - Fund Balance
General 4,826,059 5,691,706 5,360,499 5,891,822 5,392,578 4,833,578 4,268,256 3,749,925 3,087,705
Fox Hill 15,462 (3,780) (9,900) (7,850) (21,485) (17,147) (12,809) (9,671) (6,533)
Sunflower (20,108) (31,175) (36,499) (18,844) (35,099) (30,277) (25,455) (22,073) (18,691)
Motor Fuel Tax 920,282 883,223 484,079 700,892 438,871 284,138 128,989 15,479 -
City Wide Capital 4,684,706 3,003,908 649,209 1,058,502 144,741 - (68,212) (21,606) -
Vehicle & Equipment (20,106) - - - - - - - -
Debt Service 7,842 - - - - - - - -
Water 1,099,988 5,196,289 2,434,477 3,146,306 2,285,570 2,350,902 1,299,247 1,202,208 1,683,865
Sewer 1,829,603 1,570,874 977,023 1,314,830 913,772 390,626 522,060 789,634 1,064,587
Land Cash 117,430 212,318 220,320 328,581 56,726 27,372 433,372 439,372 445,372
Countryside TIF (604,820) (549,946) (520,551) (496,345) (434,861) (373,060) (371,746) (368,898) (366,050)
Downtown TIF 239,096 253,703 (154,775) (320,274) (681,353) (910,432) (1,132,511) (1,342,590) (1,345,669)
13,095,434 16,227,120 9,403,882 11,597,620 8,059,460 6,555,700 5,041,191 4,431,780 4,544,586 Operating FundsOperating FundsCITY
111
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Cash Flow - Surplus(Deficit)
Vehicle & Equipment 90,061 (125,067) 18,831 268,239 (270,080) 331 331 331 332
Park & Rec 11,053 (56,773) (142,007) (126,787) (77,378) 9,863 6,130 9,329 9,845
101,114 (181,840) (123,176) 141,452 (347,458) 10,194 6,461 9,660 10,177
Cash Flow - Fund Balance
Vehicle & Equipment 125,683 1,841 - 270,080 - 331 662 993 1,325
Park & Rec 557,536 500,762 269,255 373,975 296,597 306,460 312,590 321,919 331,764
683,219 502,603 269,255 644,055 296,597 306,791 313,252 322,912 333,089
Cash Flow - Surplus(Deficit)
Library Ops (4,391) 32,673 (25,056) (18,786) (112,732) (107,746) (103,114) (98,882) (95,096)
Library Debt Service - - - - - - - - -
Library Capital (14,156) 2,092 8,115 9,902 10 - - - -
(18,547) 34,765 (16,941) (8,884) (112,722) (107,746) (103,114) (98,882) (95,096)
Cash Flow - Fund Balance
Library Ops 466,683 499,355 435,726 480,569 367,837 260,091 156,977 58,095 (37,001)
Library Debt Service - - - - - - - - -
Library Capital 12,714 14,087 28,944 23,989 23,999 23,999 23,999 23,999 23,999
479,397 513,442 464,670 504,558 391,836 284,090 180,976 82,094 (13,002)
Library
Park & Recreation
112
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Liability Insurance 309,652 342,016 367,143 356,190 377,561 400,215 424,228 449,682 476,663
Unemployment Ins 9,042 21,606 25,500 11,530 24,000 24,000 24,000 24,000 24,000
Health Insurance 1,291,986 1,252,720 1,504,421 1,419,926 1,654,724 1,787,102 1,930,069 2,084,475 2,251,232
Net Ins Costs 1,291,986 1,252,720 1,504,421 1,419,926 1,654,724 1,787,102 1,930,069 2,084,475 2,251,232
Dental Insurance 92,816 98,823 115,763 103,984 114,578 120,308 126,323 132,641 139,274
Vision Insurance 9,952 12,661 13,036 12,739 13,636 14,047 14,468 14,901 15,348
Health Insurance 72,838 68,514 83,960 75,000 88,996 96,116 103,805 112,109 121,078
Net Ins Costs 72,838 68,514 83,960 75,000 88,996 96,116 103,805 112,109 121,078
Dental Insurance 4,728 5,034 5,638 5,286 5,550 5,828 6,119 6,425 6,746
Vision Insurance 455 651 651 651 670 690 711 732 754
Corporate 2,277,087 2,278,321 2,219,203 2,206,925 2,124,299 2,166,785 2,210,121 2,254,323 2,299,409
Police Pension 624,168 703,105 825,413 817,490 966,211 1,016,211 1,066,211 1,116,211 1,166,211
Total City Capped 2,901,255 2,981,426 3,044,616 3,024,415 3,090,510 3,182,996 3,276,332 3,370,534 3,465,620
6.84%2.76%2.12%1.44%2.19%2.99%2.93%2.88%2.82%
333,194 164,852 47,497 47,070 - - - - -
-53.73%-50.52%-71.19%-71.45%- - - - -
Total City 3,234,449 3,146,278 3,092,113 3,071,485 3,090,510 3,182,996 3,276,332 3,370,534 3,465,620
-5.86%-2.73%-2.38%0.62%2.99%2.93%2.88%2.82%
Library Operations 626,950 622,529 644,719 626,183 645,867 658,784 671,960 685,399 699,107
Library Debt Service 727,762 746,621 749,771 745,908 757,396 789,101 794,013 824,088 824,088
Total Library 1,354,712 1,369,150 1,394,490 1,372,091 1,403,263 1,447,885 1,465,973 1,509,487 1,523,195
Special Service Areas 25,953 25,680 27,465 27,719 22,845 44,360 44,360 44,360 44,360
129.35%-1.05%6.95%7.94%-17.58%94.18%0.00%0.00%0.00%
City
City
City
Library
Lib
Non-Abatement of Debt Service
City
Allocated Insurance Expenditures - Aggregated
Property Taxes
113
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
TIF Districts 69,322 212,652 270,000 282,667 295,000 300,000 300,000 305,000 305,000
73.39%206.76%26.97%32.92%4.36%1.69%0.00%0.00%0.00%
Road & Bridge Tax 171,756 148,223 150,000 145,522 150,000 150,000 155,000 155,000 155,000
1.95%-13.70%1.20%-1.82%3.08%0.00%0.00%0.00%0.00%
Grand Total 4,856,192 4,901,983 4,934,068 4,899,484 4,961,618 5,125,241 5,241,665 5,384,381 5,493,175
0.94%0.65%-0.05%1.27%3.30%2.27%2.72%2.02%
4,474,317 4,639,638 4,917,342 4,779,158 4,149,713 4,395,515 3,633,857 3,609,008 3,609,008
3,019,691 3,121,245 3,356,544 3,356,544 3,023,960 3,369,497 2,721,527 2,790,882 2,793,188
1,454,626 1,518,393 1,560,798 1,422,614 1,125,753 1,026,018 912,330 818,126 815,820
Building Permits Revenue 123,702 163,107 130,000 260,000 200,000 200,000 200,000 200,000 200,000
Salaries
Full Time 4,683,803 4,912,376 5,248,141 5,269,833 5,612,333 5,780,702 5,954,121 6,132,745 6,316,727
Overtime 95,748 110,883 144,000 143,050 144,000 144,000 144,000 144,000 144,000
Part Time 258,826 239,814 393,089 332,788 392,900 382,900 382,900 382,900 382,900
Total 5,038,377 5,263,073 5,785,230 5,745,671 6,149,233 6,307,602 6,481,021 6,659,645 6,843,627
Salaries
Full Time 210,198 201,312 217,309 213,500 223,828 223,828 223,828 223,828 223,828
Part Time 189,871 190,592 201,825 198,000 250,000 250,000 250,000 250,000 250,000
Total 400,069 391,904 419,134 411,500 473,828 473,828 473,828 473,828 473,828
Salaries
Full Time 4,894,001 5,113,688 5,465,450 5,483,333 5,836,161 6,004,530 6,177,949 6,356,573 6,540,555
Overtime 95,748 110,883 144,000 143,050 144,000 144,000 144,000 144,000 144,000
Part Time 448,697 430,406 594,914 530,788 642,900 632,900 632,900 632,900 632,900
Total 5,438,446 5,654,977 6,204,364 6,157,171 6,623,061 6,781,430 6,954,849 7,133,473 7,317,455
City
Lib
Total
Aggregated Salary & Wage Information
Total Debt Service Payments
Principal
Interest
114
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Benefits
IMRF 286,165 278,936 294,981 304,165 336,851 348,357 373,109 399,688 427,860
Police Pension 624,168 722,940 825,413 825,413 966,211 1,016,211 1,066,211 1,116,211 1,166,211
FICA 369,532 384,640 428,199 427,839 454,940 468,589 482,648 497,128 512,043
Total 1,279,865 1,386,516 1,548,593 1,557,417 1,758,002 1,833,157 1,921,968 2,013,027 2,106,114
Benefits
IMRF 23,897 21,767 23,470 23,470 24,435 24,435 24,435 24,435 24,435
FICA 29,991 29,361 31,448 31,448 35,587 35,587 35,587 35,587 35,587
Total 53,888 51,128 54,918 54,918 60,022 60,022 60,022 60,022 60,022
Benefits
IMRF 310,062 300,703 318,451 327,635 361,286 372,792 397,544 424,123 452,295
Police Pension 624,168 722,940 825,413 825,413 966,211 1,016,211 1,066,211 1,116,211 1,166,211
FICA 399,523 414,001 459,647 459,287 490,527 504,176 518,235 532,715 547,630
Total 1,333,753 1,437,644 1,603,511 1,612,335 1,818,024 1,893,179 1,981,990 2,073,049 2,166,136
357,579 337,766 337,766 337,766 337,766 337,766 337,766 337,766 337,766
MFT 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787 73,787
Water 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544 197,544
Sewer 78,828 59,015 59,015 59,015 59,015 59,015 59,015 59,015 59,015
Downtown TIF 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420 7,420
1,204,580 1,294,265 1,700,000 1,456,313 1,150,000 1,100,000 975,000 925,000 843,137
MFT 269,813 300,000 300,000 300,000 300,000 250,000 250,000 200,000 93,137
City-Wide Capital 405,718 509,430 950,000 698,975 400,000 400,000 275,000 275,000 300,000
Water 277,372 259,341 250,000 292,338 250,000 250,000 250,000 250,000 250,000
Sewer 251,677 225,494 200,000 165,000 200,000 200,000 200,000 200,000 200,000
- 1 - - - - - - -
City-Wide 37,438 109,946 408,900 3,094 446,041 - - - -
Grant Proceeds (29,711) (71,327) (114,160) (2,475) (133,424) - - - -
P4P Proceeds (7,727) (38,618) (294,740) (619) (312,617) - - - -
Route 47 Expansion Project
Selected Capital Projects - Aggregated > $500,000
Road to Better Roads Program
Kennedy Road Bike Trail
Aggregated Benefit Information
Lib
Total
City
115
FY 2015 FY 2016 FY 2017 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022
Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription
Selected Capital Projects - Aggregated > $500,000 continued
391,470 1,377,783 415,000 336,058 - - - - -
MFT 73,450 - - - - - - - -
Grant Proceeds (36,200) - - - - - - - -
City-Wide 354,220 1,377,783 415,000 336,058 - - - - -
- 585,222 3,710,000 3,712,842 768,753 - - - -
City-Wide - 117,202 770,000 1,136,479 645,940 - - - -
Water - 468,020 2,940,000 2,576,363 122,813 - - - -
- 128,876 124,000 183,119 203,000 - 148,000 - -
Water - 128,876 124,000 183,119 203,000 - 148,000 - -
- 15,955 5,000 41,582 18,000 444,960 111,240 - -
Water - 15,955 5,000 33,681 14,580 302,400 75,600 - -
Sewer - - - 7,901 3,420 142,560 35,640 - -
98,029 - - - - - - - -
Sewer 98,029 - 200,000 200,000 200,000 200,000 200,000 200,000 200,000
I&I Reimbursement - - (200,000) (200,000) (200,000) (200,000) (200,000) (200,000) (200,000)
- 5,354 - 287 - - - - -
City-Wide - 57,430 655,062 420,249 65,200 - - - -
Grant Proceeds - (52,076) (655,062) (419,962) (65,200) - - - -
- - - - 151,300 151,300 151,400 - -
City-Wide - - - - 151,300 151,300 151,400 - -
- - - - 522,000 - - - -
City-Wide - - - - 522,000 - - - -
Game Farm Road Project
US 34 (Center / Eldamain Rd)
Center / Countryside LAFO
Wrigley Rte 47 (EDP) Expansion
Sanitary Sewer Lining
Rte 71 Water/Sewer Main Replacement
Countryside Parkway
Well Rehabs
116