City Council Minutes 2017 03-28-17 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVH.LE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS
800 GAME FARM ROAD ON
TUESDAY,MARCH 28,2017
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
City Clerk Warren called the roll.
n
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Teeling Present
Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Deputy Chief of Police
Klingel,Public Works Director Dhuse,EEI Engineer Morrison,Community Development Director
Barksdale-Noble,Director of Parks and Recreation Evans,Assistant City Administrator Willrett,
Purchasing Manager Callahan
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
Alderman Funkhouser requested that Item#6 on the Consent Agenda, Information Technology Services
(ADM 2017-33),be moved to the regular agenda under Administration Committee Report.
Amendment approved unanimously by a viva voce vote.
PRESENTATIONS
n None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Monthly Treasurer's Report for February 2017(ADM 2017-24)
2. EEI Hourly Rates for FY 18—approve Engineering Enterprises,Inc. Hourly Rates as specified in
the 2017 Standard Schedule of Charges, effective as of May 1, 2017(ADM 2017-28)
3. Ordinance 2017-13 Providing for New Garbage Service Rates—authorize the Mayor and City
Clerk to execute(ADM 2017-29)
4. Resolution 2017-16 Approving a Reciprocal Agreement on Exchange of Information between
the City and the Illinois Department of Revenue—authorize the Mayor and City Clerk to execute
(ADM 2017-30)
5. FY 18 Insurance Renewals—approve a contract for the renewal of existing HMO and PPO plans
with Blue Cross Blue Shield; approve a contract with SunLife for a dental plan; approve a
contract with Dearborn National for a vision plan; approve a contract with Dearborn National
for life insurance; to approve employee HRA card amounts in the same amount as FY 2017 and
to authorize non-union employee contribution percentages as outlined in the memo included with
this packet item from City Administrator Olson, dated March 22, 2017 and with union employee
contribution rates in the amounts as authorized by the Police Department and Public Works
n union contracts(ADM 2017-31)
Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman
Koch; seconded by Alderman Milschewski.
Motion approved by a roll call vote.Ayes-7 Nays-0
Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye,
Funkhouser-aye,Koch-aye,Teeling-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council—February 28,2017
I
The Minutes of the Regular Meeting of the City Council—March 28,2017—Page 2 of 5
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
February 28,2017 as presented. So moved by Alderman Milschewski; seconded by Alderman Koch.
Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were$774,389.50.
REPORTS
MAYOR'S REPORT
Proclamation for Poppy Days
(CC 2017-07)
Mayor Golinski called two ladies from the Legion to the front. He read the proclamation for Poppy Days.
Proclamation for National Service Day Recognition
(CC 2017-08)
Mayor Golinski read the proclamation for National Service Day Recognition.
2017 Road to Better Roads Program—Contract Award
(CC 2017-09)
Mayor Golinski entertained a motion to accept the bid and award contract to D. Construction Co., for the
2017 Road to Better Roads Program in an amount not to exceed$607,981.72. So moved by Alderman
Funkhouser; seconded by Alderman Milschewski.
Alderman Funkhouser noted that this estimate is below the current budgeted amount.Alderman Frieders
asked if future savings could be put toward the Whispering Meadows Subdivision resurfacing project.
Alderman Koch asked if Walsh Drive could be added to this program. City Administrator Olson stated
two roads that have deteriorated,Teri and Walsh Drive.He is waiting for current bids to come in.
Motion approved by a roll call vote. Ayes-7 Nays-0
Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye,
Colosimo-aye,Funkhouser-aye,Milschewski-aye
2017 Sanitary Sewer Lining Program—Contract Award
(CC 2017-10)
Mayor Golinski entertained a motion to accept the bid and award contract to Visu-Sewer of Illinois,LLC
for the 2017 Sanitary Sewer Lining Program in an amount not to exceed$113,260.90. So moved by
Alderman Tarulis; seconded by Alderman Funkhouser.
Alderman Frieders inquired if this is the same contractor that bid a project last year and subsequently
came back asking for additional funding. Public Works Director Dhuse said no.Alderman Funkhouser
and City Administrator Olson discussed matters relating to this issue.
Motion approved by a roll call vote.Ayes-7 Nays-0
Koch-aye,Frieders-aye,Tarulis-aye,Colosimo-aye
Funkhouser-aye,Milschewski-aye,Teeling-aye
West Washington Street Water Main Replacement—Contract Award
(CC 2017-11)
Mayor Golinski entertained a motion to accept the bid and award contract to Superior Excavating for the
West Washington Street Water Main replacement in an amount not to exceed$243,331.50. So moved by
Alderman Funkhouser; seconded by Alderman Milschewski.
Alderman Funkhouser noted that this is a very favorable bid showing substantial savings.
Motion approved by a roll call vote.Ayes-7 Nays-0
Frieders-aye,Tarulis-aye,Colosimo-aye,
n Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye
Resolution 2017-17 MFT Supplemental for FY 2018 General Maintenance Appropriation
(CC 2017-12)
Mayor Golinski entertained a motion to approve a supplemental MFT resolution for FY 2018 General
maintenance appropriation and authorize the City Clerk to execute. So moved by Alderman Funkhouser;
seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-7 Nays-0
Frieders-aye Tarulis-aye,Colosimo-aye,Funkhouser-aye,
The Minutes of the Regular Meetinz of the City Council—March 28,2017—Page 3 of 5
Milschewski-aye,Teeling-aye,Koch-aye
Fox Hill and Sunflower.Estates SSA Mowing and Maintenance—Contract Award
(CC 2017-13)
Mayor Golinski entertained a motion to accept the bid and award contract to Cox Landscaping,LLC as
presented in the memo from Public Works Director Dhuse dated March 13, 2017. So moved by Alderman
Funkhouser; seconded by Alderman Frieders.
Alderman Funkhouser stated this new contractor addresses the issues the City had with the previous
contractor for the SSA maintenance.
Motion approved by a roll call vote.Ayes-7 Nays-0
Tarulis-aye,Colosimo-aye,Funkhouser-aye,
Milschewski-aye,Teeling-aye,Koch-aye,Frieders-aye
Downtown Sidewalk and Fencing Replacement RFP Results—Rejection of
Submittals and Request for New RFP
(CC 2017-14)
Mayor Golinski made a motion to reject the submitted proposal and to authorize staff to issue a new
request for proposals for the downtown sidewalk and fencing replacement. So moved by Alderman
Tarulis; seconded by Alderman Milschewski.
Alderman Funkhouser recommends that the City be more specific in the requirements of the project so to
provide a more accurate bid.Alderman Frieders,Alderman Colosimo, and Alderman Funkhouser
discussed the requirements an adequate railing. City Administrator Olson addressed the public safety
issue mentioned by Alderman Colosimo.Mayor Golinski asked if the City is writing a new RFP. City
Administrator Olson explained details of the RFP.Mayor Golinski introduced the new Purchasing
Manager Annie Callahan,who is an employee of Oswego. There is an intergovernmental agreement to
utilize her services.
Alderman Funkhouser made a motion to amend to remove the reissuance and bring it back to a later City
Council meeting but to reject the submitted proposals; seconded by Alderman Colosimo.
Motion approved by a roll call vote.Ayes-7 Nays-0
Colosimo-aye,Funkhouser-aye,Milschewski-aye,
Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye
Purchase of 102 E.Van Emmon—First Reading
(CC 2017-15)
a. Resolution Approving the Purchase of 102 E. Van Emmon
b. Ordinance Approving the Seventh Amendment to the Annual Budget for the Fiscal Year
Commencing on May 1,2016 and Ending on April 30,2017
Mayor Golinski discussed this purchase and the possible long term usage for the property.He went over
both pros and cons of the purchase,and feels it is a good opportunity for the City.Alderman Colosimo is
a proponent for this purchase. He feels it would be a cost effective way to address the needed space for
City administrative staff and the Police Department.Alderman Teeling agrees with Alderman Colosimo,
and feels this would be a great location for City Hall.Alderman Tarulis supports this purchase proposal.
Alderman Funkhouser expressed concerns for the project questioning the intended use and the cost for
renovation.He expressed many concerns for the current City Hall being used as a Police Department.
Alderman Funkhouser discussed the downtown building in regards to the TIF.Alderman Teeling spoke
about the two uses that this one purchase could provide.Alderman Teeling asked Alderman Funkhouser
what his solutions are for Yorkville's Police Department.Alderman Funkhouser answered to step back
and make a plan. Mayor Golinski mentioned that the person selling the building is one of Alderman
Funkhouser's former employers.Mayor Golinski opened the floor to audience members for discussion on
this issue.Robert Gryder,downtown, spoke.Amy Cesich,Raintree, spoke.Alderman Milschewski stated
this space could be used for different purposes,which she believes would bring residents to Yorkville's
downtown area.Alderman Koch believes the building is a good fit for Yorkville. City Administrator
Olson described the potential financing costs for the property, and the implications regarding the TIF
district.City Attorney Orr expounded on City Administrator Olson's statements.Alderman Funkhouser
addressed the issue that the seller of the building was his past employer.He is not opposed to the City
purchasing this property,but wanted to bring issues to light.Alderman Colosimo sees the value of land
acquisition for the City,but concedes the negative impact concerning the TIF. Mayor Golinski stated that
the Council will see this again in two weeks.
Appointment to the Library Board
(CC 2017-17)
The Minutes of the Regular Meeting of the City Council—March 28,2017—Page 4 of 5
Mayor Golinski entertained a motion to approve the Mayor's appointment of Jason Hedman to the Library
Board to a term ending May 2018. So moved by Alderman Colosimo; seconded by Alderman Teeling.
Mayor Golinski stated this gentleman will be a great fit for the Library Board.
Motion approved by a roll call vote.Ayes-7 Nays-0
Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye,
Colosimo-aye,Funkhouser-aye,Milschewski-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Building Conditions Survey—RFQ Results—Contract Award
(ADM 2017-32)
Alderman Milschewski made a motion to accept a proposal and award contract to EMG to do the
building condition survey in an amount not to exceed$102,890.00; seconded by Alderman Teeling.
Andy Hupp, from EMG,walked the Council through the presentation. He told about EMG.Mr.Hupp
asked the Council if there were any questions.Alderman Frieders asked several questions. Mr. Hupp,and
City Administrator Olson answered Alderman Frieders questions.More discussion took place among Mr.
Hupp,City Administrator Olson,and Alderman Frieders. Alderman Tarulis discussed elements of the
software used by EMG, as it relates to the City's work order system.Mr.Hupp responded that the
software downloads to excel should be able to be used by most work order systems. City Administrator
Olson believes that the City's current system would not be able to utilize the data from this software.He
anticipates that the new ERP and accounting software the City may acquire in the next couple of years
would be able to utilize the data.Alderman Tarulis expressed concerns about the adaptability of the
system.Alderman Funkhouser and Alderman Tarulis discussed their thoughts on EMG.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye,Frieders-aye,Tarulis-aye,Colosimo-aye
Funkhouser-aye,Milschewski-aye,Teeling-aye
Information Technology Services
(ADM 2017-33)
a. Resolution 2017-18 Approving an Intergovernmental Agreement for the Sharing of Information
Technology Services between the Village of Oswego and the United City of Yorkville
Alderman Milschewski made a motion to approve a resolution approving an intergovernmental
agreement for the sharing of information technology services between the village of Oswego and the
United City of Yorkville and authorize the Mayor and City Clerk to execute; seconded by Alderman
Tarulis.
Alderman Funkhouser proposed questions concerning the details of the contract. City Administrator
Olson responded to Alderman Funkhouser.City Administrator Olson believes this agreement will be of
great benefit to the City. Alderman Frieders is excited about the multiple benefits this agreement will
bring.He supports adopting this agreement.
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis-aye,Colosimo-aye,Funkhouser-aye,
Milschewski-aye,Teeling-aye,Koch-aye,Frieders-aye
b. Resolution 2017-19 Approving an Intergovernmental Agreement for Membership in a
Government Information Technology Consortium
Alderman Milschewski made a motion to approve a resolution approving an intergovernmental
agreement for Membership in a government information technology consortium and authorize the Mayor
and City Clerk to execute; seconded by Alderman Frieders.
Motion approved by a roll call vote.Ayes-7 Nays-0
Frieders-aye Tarulis-aye,Colosimo-aye,Funkhouser-aye,
Milschewski-aye,Teeling-aye,Koch-aye
i
The Minutes of the Rezular Meetinz of the City Council—March 28,2017—Page 5 of 5
c. Resolution 2017-20 Approving a Professional Services Agreement for Information Technology
Services
Alderman Milschewski made a motion to approve a resolution approving a professional services
agreement for information technology services and authorize the Mayor and City Clerk to execute;
seconded by Alderman Tarulis.
Motion approved by a roll call vote.Ayes-7 Nays-0
Colosimo-aye,Funkhouser-aye,Milschewski-aye,
Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye
PARK BOARD
Ordinance 2017-14 Approving a License Agreement by and between the City
and The Yak Shack
(CC 2017-16)
Mayor Golinski entertained a motion to approve an ordinance approving a license agreement by and
between the City and the Yak Shack and authorize the Mayor and City Clerk to execute. So moved by
Alderman Frieders; seconded by Alderman Milschewski.
Alderman Frieders is in support of this license agreement.
Motion approved by a roll call vote.Ayes-7 Nays-0
Funkhouser-aye,Milschewski-aye,Teeling-aye,
Koch-aye,Frieders-aye,Tarulis-aye, Colosimo-aye
PLANNING AND ZONING COMMISSION
DKR Group,Inc.—1 '/z Mile Review(Special Use)—Withdrawn
(PZC 2017-03)
Mayor Golinski stated this has been withdrawn.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
AACVB Event
Alderman Funkhouser stated that the AACVB is sponsoring an event on April 3,2017,to display the
Chicago Cubs World Series Championship Trophy.
STAFF REPORT
No report.
MAYOR'S REPORT(cont'd)
Ordinance Approving 2017-2018 Fiscal Budget
(CC 2017-06)
Mayor Golinski stated the 2017-2018 fiscal budget is on the agenda tonight.He asked the Council how to
proceed.The Council agreed to have the budget come back on the City Council agenda in two weeks.
ADDITIONAL BUSINESS
None.
EXECUTIVE SESSION
None.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 8:36 p.m.
Minutes submitted y:
Beth Warren,
City Clerk,City of Yorkville,Illinois
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REGULAR CITY COUNCIL MEETING
PLEASE PRINT
NAME: SUBDIVISION OR BUSINESS:
NIGNIN
REGULAR CITY COUNCIL MEETING
Public Comment
1440
PLEASE PRINT
NAME: SUBDIVISION OR BUSINESS:
^ � G
SIGNW