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City Council Minutes 2017 03-28-17 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVH.LE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY,MARCH 28,2017 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. n Ward I Koch Present Colosimo Present Ward II Milschewski Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Teeling Present Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Deputy Chief of Police Klingel,Public Works Director Dhuse,EEI Engineer Morrison,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans,Assistant City Administrator Willrett, Purchasing Manager Callahan QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Funkhouser requested that Item#6 on the Consent Agenda, Information Technology Services (ADM 2017-33),be moved to the regular agenda under Administration Committee Report. Amendment approved unanimously by a viva voce vote. PRESENTATIONS n None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Monthly Treasurer's Report for February 2017(ADM 2017-24) 2. EEI Hourly Rates for FY 18—approve Engineering Enterprises,Inc. Hourly Rates as specified in the 2017 Standard Schedule of Charges, effective as of May 1, 2017(ADM 2017-28) 3. Ordinance 2017-13 Providing for New Garbage Service Rates—authorize the Mayor and City Clerk to execute(ADM 2017-29) 4. Resolution 2017-16 Approving a Reciprocal Agreement on Exchange of Information between the City and the Illinois Department of Revenue—authorize the Mayor and City Clerk to execute (ADM 2017-30) 5. FY 18 Insurance Renewals—approve a contract for the renewal of existing HMO and PPO plans with Blue Cross Blue Shield; approve a contract with SunLife for a dental plan; approve a contract with Dearborn National for a vision plan; approve a contract with Dearborn National for life insurance; to approve employee HRA card amounts in the same amount as FY 2017 and to authorize non-union employee contribution percentages as outlined in the memo included with this packet item from City Administrator Olson, dated March 22, 2017 and with union employee contribution rates in the amounts as authorized by the Police Department and Public Works n union contracts(ADM 2017-31) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Koch; seconded by Alderman Milschewski. Motion approved by a roll call vote.Ayes-7 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Teeling-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—February 28,2017 I The Minutes of the Regular Meeting of the City Council—March 28,2017—Page 2 of 5 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of February 28,2017 as presented. So moved by Alderman Milschewski; seconded by Alderman Koch. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$774,389.50. REPORTS MAYOR'S REPORT Proclamation for Poppy Days (CC 2017-07) Mayor Golinski called two ladies from the Legion to the front. He read the proclamation for Poppy Days. Proclamation for National Service Day Recognition (CC 2017-08) Mayor Golinski read the proclamation for National Service Day Recognition. 2017 Road to Better Roads Program—Contract Award (CC 2017-09) Mayor Golinski entertained a motion to accept the bid and award contract to D. Construction Co., for the 2017 Road to Better Roads Program in an amount not to exceed$607,981.72. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Alderman Funkhouser noted that this estimate is below the current budgeted amount.Alderman Frieders asked if future savings could be put toward the Whispering Meadows Subdivision resurfacing project. Alderman Koch asked if Walsh Drive could be added to this program. City Administrator Olson stated two roads that have deteriorated,Teri and Walsh Drive.He is waiting for current bids to come in. Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye 2017 Sanitary Sewer Lining Program—Contract Award (CC 2017-10) Mayor Golinski entertained a motion to accept the bid and award contract to Visu-Sewer of Illinois,LLC for the 2017 Sanitary Sewer Lining Program in an amount not to exceed$113,260.90. So moved by Alderman Tarulis; seconded by Alderman Funkhouser. Alderman Frieders inquired if this is the same contractor that bid a project last year and subsequently came back asking for additional funding. Public Works Director Dhuse said no.Alderman Funkhouser and City Administrator Olson discussed matters relating to this issue. Motion approved by a roll call vote.Ayes-7 Nays-0 Koch-aye,Frieders-aye,Tarulis-aye,Colosimo-aye Funkhouser-aye,Milschewski-aye,Teeling-aye West Washington Street Water Main Replacement—Contract Award (CC 2017-11) Mayor Golinski entertained a motion to accept the bid and award contract to Superior Excavating for the West Washington Street Water Main replacement in an amount not to exceed$243,331.50. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Alderman Funkhouser noted that this is a very favorable bid showing substantial savings. Motion approved by a roll call vote.Ayes-7 Nays-0 Frieders-aye,Tarulis-aye,Colosimo-aye, n Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye Resolution 2017-17 MFT Supplemental for FY 2018 General Maintenance Appropriation (CC 2017-12) Mayor Golinski entertained a motion to approve a supplemental MFT resolution for FY 2018 General maintenance appropriation and authorize the City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye Tarulis-aye,Colosimo-aye,Funkhouser-aye, The Minutes of the Regular Meetinz of the City Council—March 28,2017—Page 3 of 5 Milschewski-aye,Teeling-aye,Koch-aye Fox Hill and Sunflower.Estates SSA Mowing and Maintenance—Contract Award (CC 2017-13) Mayor Golinski entertained a motion to accept the bid and award contract to Cox Landscaping,LLC as presented in the memo from Public Works Director Dhuse dated March 13, 2017. So moved by Alderman Funkhouser; seconded by Alderman Frieders. Alderman Funkhouser stated this new contractor addresses the issues the City had with the previous contractor for the SSA maintenance. Motion approved by a roll call vote.Ayes-7 Nays-0 Tarulis-aye,Colosimo-aye,Funkhouser-aye, Milschewski-aye,Teeling-aye,Koch-aye,Frieders-aye Downtown Sidewalk and Fencing Replacement RFP Results—Rejection of Submittals and Request for New RFP (CC 2017-14) Mayor Golinski made a motion to reject the submitted proposal and to authorize staff to issue a new request for proposals for the downtown sidewalk and fencing replacement. So moved by Alderman Tarulis; seconded by Alderman Milschewski. Alderman Funkhouser recommends that the City be more specific in the requirements of the project so to provide a more accurate bid.Alderman Frieders,Alderman Colosimo, and Alderman Funkhouser discussed the requirements an adequate railing. City Administrator Olson addressed the public safety issue mentioned by Alderman Colosimo.Mayor Golinski asked if the City is writing a new RFP. City Administrator Olson explained details of the RFP.Mayor Golinski introduced the new Purchasing Manager Annie Callahan,who is an employee of Oswego. There is an intergovernmental agreement to utilize her services. Alderman Funkhouser made a motion to amend to remove the reissuance and bring it back to a later City Council meeting but to reject the submitted proposals; seconded by Alderman Colosimo. Motion approved by a roll call vote.Ayes-7 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye Purchase of 102 E.Van Emmon—First Reading (CC 2017-15) a. Resolution Approving the Purchase of 102 E. Van Emmon b. Ordinance Approving the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2016 and Ending on April 30,2017 Mayor Golinski discussed this purchase and the possible long term usage for the property.He went over both pros and cons of the purchase,and feels it is a good opportunity for the City.Alderman Colosimo is a proponent for this purchase. He feels it would be a cost effective way to address the needed space for City administrative staff and the Police Department.Alderman Teeling agrees with Alderman Colosimo, and feels this would be a great location for City Hall.Alderman Tarulis supports this purchase proposal. Alderman Funkhouser expressed concerns for the project questioning the intended use and the cost for renovation.He expressed many concerns for the current City Hall being used as a Police Department. Alderman Funkhouser discussed the downtown building in regards to the TIF.Alderman Teeling spoke about the two uses that this one purchase could provide.Alderman Teeling asked Alderman Funkhouser what his solutions are for Yorkville's Police Department.Alderman Funkhouser answered to step back and make a plan. Mayor Golinski mentioned that the person selling the building is one of Alderman Funkhouser's former employers.Mayor Golinski opened the floor to audience members for discussion on this issue.Robert Gryder,downtown, spoke.Amy Cesich,Raintree, spoke.Alderman Milschewski stated this space could be used for different purposes,which she believes would bring residents to Yorkville's downtown area.Alderman Koch believes the building is a good fit for Yorkville. City Administrator Olson described the potential financing costs for the property, and the implications regarding the TIF district.City Attorney Orr expounded on City Administrator Olson's statements.Alderman Funkhouser addressed the issue that the seller of the building was his past employer.He is not opposed to the City purchasing this property,but wanted to bring issues to light.Alderman Colosimo sees the value of land acquisition for the City,but concedes the negative impact concerning the TIF. Mayor Golinski stated that the Council will see this again in two weeks. Appointment to the Library Board (CC 2017-17) The Minutes of the Regular Meeting of the City Council—March 28,2017—Page 4 of 5 Mayor Golinski entertained a motion to approve the Mayor's appointment of Jason Hedman to the Library Board to a term ending May 2018. So moved by Alderman Colosimo; seconded by Alderman Teeling. Mayor Golinski stated this gentleman will be a great fit for the Library Board. Motion approved by a roll call vote.Ayes-7 Nays-0 Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Building Conditions Survey—RFQ Results—Contract Award (ADM 2017-32) Alderman Milschewski made a motion to accept a proposal and award contract to EMG to do the building condition survey in an amount not to exceed$102,890.00; seconded by Alderman Teeling. Andy Hupp, from EMG,walked the Council through the presentation. He told about EMG.Mr.Hupp asked the Council if there were any questions.Alderman Frieders asked several questions. Mr. Hupp,and City Administrator Olson answered Alderman Frieders questions.More discussion took place among Mr. Hupp,City Administrator Olson,and Alderman Frieders. Alderman Tarulis discussed elements of the software used by EMG, as it relates to the City's work order system.Mr.Hupp responded that the software downloads to excel should be able to be used by most work order systems. City Administrator Olson believes that the City's current system would not be able to utilize the data from this software.He anticipates that the new ERP and accounting software the City may acquire in the next couple of years would be able to utilize the data.Alderman Tarulis expressed concerns about the adaptability of the system.Alderman Funkhouser and Alderman Tarulis discussed their thoughts on EMG. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye,Frieders-aye,Tarulis-aye,Colosimo-aye Funkhouser-aye,Milschewski-aye,Teeling-aye Information Technology Services (ADM 2017-33) a. Resolution 2017-18 Approving an Intergovernmental Agreement for the Sharing of Information Technology Services between the Village of Oswego and the United City of Yorkville Alderman Milschewski made a motion to approve a resolution approving an intergovernmental agreement for the sharing of information technology services between the village of Oswego and the United City of Yorkville and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Alderman Funkhouser proposed questions concerning the details of the contract. City Administrator Olson responded to Alderman Funkhouser.City Administrator Olson believes this agreement will be of great benefit to the City. Alderman Frieders is excited about the multiple benefits this agreement will bring.He supports adopting this agreement. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye,Colosimo-aye,Funkhouser-aye, Milschewski-aye,Teeling-aye,Koch-aye,Frieders-aye b. Resolution 2017-19 Approving an Intergovernmental Agreement for Membership in a Government Information Technology Consortium Alderman Milschewski made a motion to approve a resolution approving an intergovernmental agreement for Membership in a government information technology consortium and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote.Ayes-7 Nays-0 Frieders-aye Tarulis-aye,Colosimo-aye,Funkhouser-aye, Milschewski-aye,Teeling-aye,Koch-aye i The Minutes of the Rezular Meetinz of the City Council—March 28,2017—Page 5 of 5 c. Resolution 2017-20 Approving a Professional Services Agreement for Information Technology Services Alderman Milschewski made a motion to approve a resolution approving a professional services agreement for information technology services and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote.Ayes-7 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye,Frieders-aye,Tarulis-aye PARK BOARD Ordinance 2017-14 Approving a License Agreement by and between the City and The Yak Shack (CC 2017-16) Mayor Golinski entertained a motion to approve an ordinance approving a license agreement by and between the City and the Yak Shack and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Milschewski. Alderman Frieders is in support of this license agreement. Motion approved by a roll call vote.Ayes-7 Nays-0 Funkhouser-aye,Milschewski-aye,Teeling-aye, Koch-aye,Frieders-aye,Tarulis-aye, Colosimo-aye PLANNING AND ZONING COMMISSION DKR Group,Inc.—1 '/z Mile Review(Special Use)—Withdrawn (PZC 2017-03) Mayor Golinski stated this has been withdrawn. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT AACVB Event Alderman Funkhouser stated that the AACVB is sponsoring an event on April 3,2017,to display the Chicago Cubs World Series Championship Trophy. STAFF REPORT No report. MAYOR'S REPORT(cont'd) Ordinance Approving 2017-2018 Fiscal Budget (CC 2017-06) Mayor Golinski stated the 2017-2018 fiscal budget is on the agenda tonight.He asked the Council how to proceed.The Council agreed to have the budget come back on the City Council agenda in two weeks. ADDITIONAL BUSINESS None. EXECUTIVE SESSION None. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:36 p.m. Minutes submitted y: Beth Warren, City Clerk,City of Yorkville,Illinois i i ..,r ..` M 1 ///Ii..►y—i�t�tv��,��s w_a.��'�1 a_��y�0 to ova 1 � �1 �t�t_t� � � �._-_thy y�.�t_�►y y�.�t_t►y y�t�t_t�y�y� •.�\ Al ft. 49, . .% ,�.•J •N1� lig•.--; g � -:. � UNITED CITY OF YORKVILLE � 1►fid o'�' � ��'::�;►" S Mn 11i1�•�; Whereas, America is the land of freedom, preserved and protected :.;���11►� '►;;; ; willingly and freely by citizen soldiers; INS. � ,-�•111� (1111►�.!�: Whereas, millions who have answered the call to arms have died on the field of battle; Whereas, a nation of peace must be reminded of the price of war and ';��;�� the debt owed to those who have died in war; :%�'1� �111i;•: !_44111111e 11+ '. �l �ii�•'' �'`=iii) ►,.• •s. Whereas the red o has been designated as a symbol of sacrifice : •-.0►1 � of lives in all wars; poppy g y ;��11►1►1� ►l�lis' Whereas, the America Legion Post 489 and America Legion .:►;11111 1111/•„-.? �N"wom,►1� °1�1�;•!� Auxiliary Unit 489 have pledged to remind America annually of this debt �;;A0 �'�� • through the distribution of the memorial flower, so that May 19 and 20, g X111►111�i 2017 may serve as Poppy Awareness Days 1/41& . ".di►1+ Therefore, I, Gary J. Golinski, Mayor of the United City of ;54WVIVO r N►�,�•% Yorkville do hereby proclaim Poppy Awareness Days in the United City 5��•�� ►9 �II►I►1;� of Yorkville, and request all citizens to observe these days by wearing a ;�1 , 1101 t 114 1 X111►11►�• '; Poppy and making contributions for this worthy cause. ';►i rid :- . .� � ;n�ii'� th ;; ♦t1�1t111 111+�•,; Dated this 28 day of March, 2017, A.D. ;.��+��1►l mi! E,1►;.,•a � °; ; <o,{} , r ; 111►�1 � /` _ ����i{,1y� , 11 Gary J olinski, Mayor s �1V11►1'11 AIf , fof, �:_:iv`►i �� I� �� ♦� t �♦ I, t �♦ I, �� I� 1"�! I���t \, Ii \`,. Ia t �♦ /,1 �0.�•wai„ ;�`��., , °I�L�. �I�I;L�,. .�1���L�;, i1°���. a1°I��� .:�l�i�t�. ✓1���L�.. �1°ICU---�1�.iL�,:,.:!1°�L�• � ,, .• �►y��r�e�.���s►y 1rc��y btu �rrr r•►y•�s r.� �rra►y r�=��y�rrr�y r. rr• �` ! s w crux ♦ �.� ♦ ��.� ♦ s,�,w ♦ e�,� ♦ ��.� ♦ �,�,� ♦ ��.� ♦ ��.� ♦ ��,� ♦ �.�.� ♦ ��.� ♦ •�, /I��/�y.e r■�1®�nuu�O ►�J.11,�1 f�,a ua�t��.ru.r�!♦�uu.�\��unn�\�*,un■j\♦�.u.u�i��.uu��♦�.un�1��.uur�\���i�..r�\,`�. ✓i e�•:� \���/ iri \0�/ ii \�•�/ • 4,♦�f iti \'•�/ v \��/ ii \ / iii \�•�/ �•i� \1�/ ii \��/ �•i� \/�/ ii \1•�/ iii,\,�i•.k .���1'r, a1?li, a1�li. :..��,Pr..'.aZ,Pr.:•:..�1?li. .�Z?li. .�1:1_i. .�Z2li. .�121a .�121i. .��, UNITED CITY OF YORKVILLE '��/:�►sib "ii► :� s : �:►�' 1►4►hi:�� ; ;'1'1'1!1 1114111b;' National Service Recognition Day Proclamation §ti�l¢14411 (►��� `� ` WHEREAS, service to others is a hallmark of the American character, and central to ���l' 1111 ;¢ :► 1111 114111 how we meet our challenges; and 91 11 R.5' e �►"r,• '11►1►/��� WHEREAS, national service expands economic opportunity by creating more •::'ll ► 11111�r, sustainable,resilient communities and providing education, career skills, and t=;1/1411 111►1�..• �►••��111 1..► •!' } leadership abilities for those who serve; and �;-:• �.�1 1li4llN-2 WHEREAS, AmeriCorps and Senior Corps participants serve in more than 50,000 +��1111411 locations across the country,bolstering the civic, neighborhood, and faith-based 111►/►�.�; organizations that are so vital to our economic and social well-being; and !%N'111 1,1411►1�•�; _ `,�.�1j4j111 ►��' = WHEREAS,national service participants increase the impact of the organizations they `�'•�! ►.r .'. CAP serve,both through their direct service and by managing millions of additional !% �1�1�11 volunteers; and ,�;��1114111 1,. j 11110 ► WHEREAS, national service represents a unique public-private partnership that i;,.'1111 11111�'� 1 _+1111 11►I�h�: invests in community solutions and leverages non-federal resources to strengthen :�i/�1�41 ( r. ►�,r community impact and increase the return on taxpayer dollars; and 111'li�; � ;'%•1'111 11411 l K 11►1.1�-;!: WHEREAS, national service participants demonstrate commitment, dedication, and `S:59409; ►t.rT•Z. patriotism by making an intensive commitment to service, a commitment that remains ,.�►If 1i111/� with them in their future endeavors; and :11111 ;�111111� '►���;` WHEREAS, the Corporation for National and Community Service shares a priority !' �141111��� tt with mayors nationwide to engage citizens, improve lives, and strengthen _y+�1/1111 communities; and is joining with the National League of Cities, Cities of Service, ander®.�1l� 1►Ibl'/°� mayors across the country to recognize the impact of service for the Day of Recognition i ;g®�:�'4/1 11111111/ � for National Service on April 4, 2017. "�111j1011��� ' ►►��'� "IH1��-� � THEREFORE, BE IT RESOLVED that I, Gary Golinski, Mayor of the United City of l� •e;'� �:.::►�1111 114H�,- 4 �;�+/1111 ` 141►1��;� Yorkville, do hereby proclaim April 4, 2017, as National Service Recognition Day, and ;`;0.f 0 ►. . . 1►�,r,.; 5 encourage residents to recognize the positive impact of national service in our city; to 111141�1�� thank those who serve; and to find ways to give back to their communities. e1RA11141 �' i ►►"�r • " Dated this 28th da of March 2017 A.D. a�i�� y � � •��1111111 ` R ,l L 5 r : On i Ga J. Golinski, Mayor :1"1'41 REGULAR CITY COUNCIL MEETING PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: NIGNIN REGULAR CITY COUNCIL MEETING Public Comment 1440 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: ^ � G SIGNW