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Library Board Packet 2017 05-08-17 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees May 8, 2017 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business Painting Bid for Building 13. New Business Director's Retirement Appoint an Interim Director State Report Approve Painting Bid for Building BP&T Co. $25,800 5K Race Time Fee $750 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, April 10, 2017, 7:00pm 902 Game Farm Road— Michelle Pfister Meeting Room The meeting was called to order at TOOpm by President Russ Walter. Roll Call: Jason Hedman-yes, Russ Walter-yes, Kate Elder-yes, Carol LaChance-yes, Susan Chacon-yes, Sandy Lindblom-yes, Barb Johnson-yes, Darren Crawford-yes Absent: Wamecca Rodriguez Others Present: Library Director Michelle Pfister Finance Director Rob Fredrickson Alderman/Liaison Seaver Tarulis Recognition of Visitors: President Walter recognized the guests. Amendments to the Agenda: Ms. Pfister asked for discussion of library hours under New Business Mr. Walter recognized the new Library Trustee Jason Hedman at this time. Minutes: March 13, 2017 Ms. Johnson moved and Ms. LaChance seconded the motion to approve the minutes as presented. Unanimous voice vote approval. Correspondence: None Public Comment: None Staff Comment: None Report of the Treasurer: Treasurer Lindblom reported the following: Check Register A summary was given of the charges on the register and there were two payrolls in the month. Disbursements totaled $69,882.04. Page 1 of 3 Budget Report The budget is at 92% of the FY and almost 95% of the budgeted revenue has been received. The group life insurance and outside repair and maintenance are over budget. Development fees of$5,800 were received as well as memorials. Cash Statement Mr. Fredrickson said there is a surplus of$50,000 on the budget report. He projected the ending Fund Balance to be about $500,000 at the end of the FY. Payment of Bills Ms. Johnson made a motion to pay the bills as follows and Ms. Chacon seconded: $33,944.65 Accounts Payable $35,937.39 Payroll $69,882.04 TOTAL Roll call vote: Walter-yes, Elder-yes, LaChance-yes, Chacon-yes, Lindblom-yes, Johnson-yes, Crawford-yes, Hedman-yes. Carried 8-0. Report of the Library Director: Library Director Pfister presented the following: i- Monthly stats were given 2. 20 people attended the Queen Elizabeth program sponsored by the Friends 3 Kids' program included life-size Candyland game 4_ Memorial totals will be presented next month, $1,200 thus far ` Library has new button-making machine 6. This is National Library Week "Mind Games"program on April 11 th, Friends are sponsoring s. Teens "blackout"poetry on display 9. Display case features Cubs and Sox items, will be drawing for Sox/Cubs book io. Ms. Pfister said this is the final board meeting for Ms. Lindblom(21 years of service) and Ms. Johnson (10 years of service). A book and brick will honor each of them. City Council Liaison Mr. Tarulis reported the City Council has approved a contract for the building study discussed last month. He said Joliet Junior College contracted for these services and was very satisfied. This study will assist in long-term budgeting. Standing Committees: Finance This committee recently met to discuss the budget and a budget was drafted. Unfinished Business: Approve 2017/18 Library Budget Ms. Lindblom explained the changes made in the budget. It was recommended to give a 3%increase to full and part-time staff and to increase the library hours to include three hours on Sunday. DVD's and books were reduced on the regular budget. She said this is the budget the Finance Committee attendees recommended. Page 2 of 3 Ms. Elder questioned how much deficit spending this includes. The deficit would be about$84,000 while the Fund Balance/reserve would still be at about $400,000 at the end of FY 2018. Ms. Chacon and Ms. Elder both said cost savings should still be explored. Ms. Lachance asked if the library would receive money from the proposed hotel to be built on the old Countryside property. It would be under a TIF for several years and then money could be pro-rated. A motion was made by Ms. Lindblom to approve the budget as presented and Ms. Johnson seconded the motion. Roll call: Elder-yes, LaChance-yes, Chacon-yes, Lindblom-yes, Johnson-yes, Crawford-yes, Hedman- yes, Walter-yes. Carried 8-0. Painting Bid for Building Ms. Pfister noted she had received inquiring phone calls, but no bids. She noted the Board will have to choose a paint color from samples Sherwin Williams has provided. Ms. Pfister asked the Board to look at color samples in the daylight. New Business: Public Notice A list of dates for the library Board meetings was included for 2017 and 2018. Ms. Pfister said the library should be closed on Mother's Day and Easter Sunday and the Board agreed. Ms. Chacon moved to accept the Public Notice list of Board meetings and closure dates for the library in 2017/2018. Ms. Elder seconded the motion and the motion carried on a unanimous voice vote. Ms. Pfister also proposed being open the Sunday after Labor Day and closed on the Sunday before Memorial Day. President Walter said this would be a policy change and asked for a vote. Trustee Crawford moved to accept the new policy hours and Trustee Walter seconded. Approved unanimously on a voice vote. Ms. Pfister asked all Board members to replace the policy in their books. Participants in Public Act 92-1066/Non Resident Fee Card Non-residents are able to purchase library cards with fees based on their property tax. The library must vote on this each year and Ms. Walter moved to continue participation. Ms. Elder seconded the motion and the motion carried on a unanimous voice vote. Additional Business: President Walter thanked Ms. Lindblom and Ms. Johnson for their many years of service. He said Mayor Golinski has appointed replacements for them. Ms. Lindblom and Ms. Johnson presented a flowering plait to Ms. Pfister in appreciation. Adjournment: There was no further business and the meeting was adjourned on a motion by Ms. Johnson and second by many. Adj ourned at 7:41 pm. Minutes respectfully submitted by Marlys Young, Minute Taker DATE: 04/19/17 UNITED CITY OF YORKVILLE FY 2017 TIME: 11:08:23 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900042 FNBO FIRST NATIONAL BANK OMAHA 04/25/17 042517-A.SIMMONS 03/31/17 09 ADS ANNUAL MAINTENANCE CHARGE 82-820-54-00-5462 299.40 10 KONICA-COPIER CHARGES 82-820-54-00-5462 7.78 INVOICE TOTAL: 307.18 Page 1 of 12 DATE: 04/19/17 UNITED CITY OF YORKVILLE FY 2017 TIME: 11:08:23 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900042 FNBO FIRST NATIONAL BANK OMAHA 04/25/17 042517-J.WEISS 03/31/17 01 DOLLAR TREE-PINWHEELS, FORKS, 82-820-56-00-5671 24.00 02 PLATES, TABLE COVERS, CAKE ** COMMENT ** 03 SERVER SETS, BASKETS ** COMMENT ** 04 JEWEL-GIFT CARDS 82-820-56-00-5671 45.00 INVOICE TOTAL: 69.00 Page 2 of 12 DATE: 04/19/17 UNITED CITY OF YORKVILLE FY 2017 TIME: 11:08:23 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900042 FNBO FIRST NATIONAL BANK OMAHA 04/25/17 042517-M.EBERHARDT 03/31/17 01 JEWEL-STORYTIME REFRESHMENTS 82-820-56-00-5671 88.01 INVOICE TOTAL: 88.01 042517-M.PFISTER 03/31/17 01 AMAZON-PRINTER CARTRIDGES 82-820-56-00-5610 408.43 02 AMAZON-TONER CARTRIDGES, GAMES 82-820-56-00-5610 244.99 03 AMAZON-BUTTON MACHINE 82-000-24-00-2480 378.99 04 BEST BUY-2 IPADS 82-000-24-00-2480 1,199.98 05 AMAZON-2 WALL CLOCKS 82-000-24-00-2480 94.98 INVOICE TOTAL: 2,327.37 Page 3 of 12 DATE: 04/19/17 UNITED CITY OF YORKVILLE FY 2017 TIME: 11:08:23 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900042 FNBO FIRST NATIONAL BANK OMAHA 04/25/17 042517-S.AUGUSTINE 03/31/17 01 CONSTANT CONTACT-EMAIL 82-000-24-00-2480 378.00 02 NEWSLETTER ** COMMENT ** INVOICE TOTAL: 378.00 Total Amount Paid: $3,169.56 Page 4 of 12 DATE: 05/01/17 UNITED CITY OF YORKVILLE FY 2017 TIME: 15:27:46 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/08/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -----------------------------------------------------------------^------------------------------------------------------------------ 104342 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0689530-IN 03/17/17 01 BALLAST, EMERGENCY UNIT, 82-820-56-00-5620 110.15 02 BATTERY ** COMMENT ** INVOICE TOTAL: 110.15 CHECK TOTAL: 110.15 104343 BAKTAY BAKER & TAYLOR 2032748123 03/28/17 01 BOOKS 84-840-56-00-5686 840.41 INVOICE TOTAL: 840.41 * 2032751999 03/28/17 01 BOOKS 82-000-24-00-2480 215.43 INVOICE TOTAL: 215.43 * 2032760741 03/30/17 01 BOOKS 82-000-24-00-2480 307.22 INVOICE TOTAL: 307.22 * 2032763544 04/03/17 01 BOOKS 82-000-24-00-2480 861.23 INVOICE TOTAL: 861.23 * 2032779150 04/10/17 01 BOOKS 82-000-24-00-2480 575.69 INVOICE TOTAL: 575.69 * 2032780149 04/10/17 01 BOOKS 82-000-24-00-2480 549.61 INVOICE TOTAL: 549.61 * 2032782875 04/11/17 01 BOOKS 84-840-56-00-5686 518.02 INVOICE TOTAL: 518.02 * 2032786105 04/11/17 01 BOOKS 84-840-56-00-5686 387.19 INVOICE TOTAL: 387.19 * 2032794989 04/14/17 01 BOOKS 84-840-56-00-5686 749.16 INVOICE TOTAL: 749.16 * 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBTSERVICE 84-840 LIBRARY CAPITAL Page 5 of 12 DATE: 05/01/17 UNITED CITY OF YORKVILLE FY 2017 TIME: 15:27:46 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/08/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104343 BAKTAY BAKER & TAYLOR 2032799691 04/17/17 01 BOOKS 84-840-56-00-5686 372.37 INVOICE TOTAL: 372.37 * 2032808438 04/19/17 01 BOOKS 84-840-56-00-5686 417.26 INVOICE TOTAL: 417.26 * CHECK TOTAL: 5,793.59 104344 CANBLMEC CANNONBALL MECHANICAL CORP 27030 04/06/17 01 TEST & CERTIFY 5 DEVICES 82-820-54-00-5462 619.75 INVOICE TOTAL: 619.75 * CHECK TOTAL: 619.75 104345 CINTASFP CINTAS CORPORATION FIRE 636525 OF94508300 04/12/17 01 FIRE EXTINGUISHER INSPECTION 82-820-54-00-5462 128.74 INVOICE TOTAL: 128.74 * CHECK TOTAL: 128.74 104346 KONICAMI KONICA MINOLTA BUSINESS 9003392615 05/03/17 01 1/4/17-4/3/17 COPIER CHARGE 82-820-54-00-5462 -1.06 02 CREDIT ** COMMENT ** INVOICE TOTAL: -1.06 * 9003424725 05/01/17 01 3/19/17-4/18/17 COPIER CHARGES 82-820-54-00-5462 9.03 INVOICE TOTAL: 9.03 * CHECK TOTAL: 7.97 104347 LLWCONSU LLW CONSULTING INC. 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 6 of 12 DATE: 05/01/17 UNITED CITY OF YORKVILLE FY 2017 TIME: 15:27:46 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/08/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104347 LLWCONSU LLW CONSULTING INC. 10415 05/01/17 01 4/3 & 4/24 ONSITE IT SUPPORT 82-820-54-00-5462 720.00 INVOICE TOTAL: 720.00 CHECK TOTAL: 720.00 104348 MIDWTAPE MIDWEST TAPE 94921640 04/04/17 01 AUDIO BOOKS 84-840-56-00-5683 44.98 02 DVDS 84-840-56-00-5685 68.97 INVOICE TOTAL: 113.95 94943375 04/11/17 01 DVD 84-840-56-00-5685 22.99 02 AUDIO BOOKS 84-840-56-00-5683 112.97 INVOICE TOTAL: 135.96 * 94958260 04/17/17 01 DVD 84-840-56-00-5685 22.99 INVOICE TOTAL: 22.99 * 95000558 04/24/17 01 AUDIO BOOKS 84-840-56-00-5683 34.99 02 DVDS 84-840-56-00-5685 22.99 INVOICE TOTAL: 57.98 * CHECK TOTAL: 330.88 104349 OSWEGOL OSWEGO PUBLIC LIBRARY 040317 04/03/17 01 REPLACEMENT OF LOST BOOKS 82-820-56-00-5686 101.00 02 REPLACEMENT OF LOST DVDS 82-820-56-00-5685 56.00 INVOICE TOTAL: 157.00 * CHECK TOTAL: 157.00 104350 R0001839 THREE RIVERS LIBRARY DISTRICT 040617 04/06/17 01 REPLACEMENT COST FOR LOST BOOK 82-820-56-00-5686 19.00 INVOICE TOTAL: 19.00 * CHECK TOTAL: 19.00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 7 of 12 DATE: 05/01/17 UNITED CITY OF YORKVILLE FY 2017 TIME: 15:27:46 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/08/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------- ----------------------------------------------------------------------------------------- 104351 R0001840 HANOVER TOWNSHIP LIBRARY 040617 04/06/17 01 REPLACEMENT COST FOR LOST BOOK 82-820-56-00-5686 14.00 INVOICE TOTAL: 14.00 * CHECK TOTAL: 14.00 104352 TODAYS TODAY'S BUSINESS SOLUTIONS INC 041017-60 04/13/17 01 JAN-MAR 2017 FAX CHARGES 82-820-54-00-5462 42.56 INVOICE TOTAL: 42.56 * CHECK TOTAL: 42.56 104353 YORKAREA YORKVILLE AREA CHAMBER OF 32385 04/30/17 01 ANNUAL MEMBERSHIP DUE RENEWAL 82-820-54-00-5460 100.00 INVOICE TOTAL: 100.00 * CHECK TOTAL: 100.00 104354 YOUNGM MARLYS J. YOUNG 041017 04/26/17 01 4/10/17 MEETING MINUTES 82-820-54-00-5462 52.00 INVOICE TOTAL: 52.00 * CHECK TOTAL: 52.00 TOTAL AMOUNT PAID: 8,095.64 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 8 of 12 DATE: 05/01/17 UNITED CITY OF YORKVILLE FY 2018 TIME: 15:34:52 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 05/08/17 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE It DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104355 SOUND SOUND INCORPORATED R148605 04/14/17 01 5/1/17-7/31/17 MAINTENANCE 82-820-54-00-5462 876.90 02 CONTRACT RENEWAL FOR CCTV AND ** COMMENT ** 03 ACCESS CONTROL ** COMMENT ** INVOICE TOTAL: 876.90 ' CHECK TOTAL: 876.90 TOTAL AMOUNT PAID: 876.90 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 9 of 12 EST. 1836 [! � UNITED CITY OF YORKVILLE <E;,� PAYROLL SUMMARY April 7, 2017 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 15,968.35 $ - 15,968.35 $ 1,693.80 $ 1,177.64 $ 18,839.79 FINANCE 8,864.97 - 8,864.97 987.98 684.30 $ 10,537.25 POLICE 97,152.23 3,302.39 100,454.62 642.39 7,436.21 $ 108,533.22 COMMUNITY DEV. 14,768.71 - 14,768.71 1,389.77 1,096.51 $ 17,254.99 STREETS 12,901.28 83.61 12,984.89 1,399.76 955.70 $ 15,340.35 WATER 14,012.61 279.91 14,292.52 1,540.73 1,038.08 $ 16,871.33 SEWER 8,020.18 - 8,020.18 880.75 608.15 $ 9,509.08 PARKS 16,852.23 - 16,852.23 1,816.67 1,245.16 $ 19,914.06 RECREATION 12,579.93 - 12,579.93 1,161.67 925.88 $ 14,667.48 LIBRARY 15,612.18 - 15,612.18 867.62 1,162.38 $ 17,642.18 TOTALS $ 216,732.67 $ 3,665.91 $ 220,398.58 $ 12,381.14 $ 16,330.01 $ 249,109.73 TOTAL PAYROLL $ 249,109.73 Page 10 of 12 0 EST. law 41 UNITED CITY OF YORKVILLE Z:L-. •? PAYROLL SUMMARY LE �� April 21 2017 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR& LIQ. COM. $ 908.34 $ - $ 908.34 $ - $ 69.49 $ 977.83 CLERK 583.34 - 583.34 8.98 44.61 636.93 TREASURER 83.34 - 83.34 8.98 6.36 98.68 ALDERMAN 3,500.00 - 3,500.00 - 261.31 3,761.31 ADMINISTRATION 14,880.38 - 14,880.38 1,586.00 1,094.42 17,560.80 FINANCE 8,864.98 - 8,864.98 955.64 661.37 10,481.99 POLICE 104,710.85 685.18 105,396.03 561.54 7,791.27 113,748.84 COMMUNITY DEV. 14,687.72 - 14,687.72 1,389.78 1,090.31 17,167.81 STREETS 12,901.27 - 12,901.27 1,390.74 949.30 15,241.31 WATER 15,247.14 285.27 15,532.41 1,674.40 1,132.94 18,339.75 SEWER 8,020.18 - 8,020.18 864.58 596.67 9,481.43 PARKS 16,858.73 79.86 16,938.59 1,826.00 1,251.77 20,016.36 RECREATION 13,673.21 - 13,673.21 1,161.68 1,009.51 15,844.40 LIBRARY 15,946.70 - 15,946.70 867.62 1,187.98 18,002.30 TOTALS $ 230,866.18 $ 1,050.31 $ 231,916.49 $ 12,295.94 $ 17,147.31 $ 261,359.74 TOTAL PAYROLL $ 261,359.74 Page 11 of 12 7 &PUBgLIC LIBRARY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, May 08, 2017 ACCOUNTS PAYABLE Library CC Check Register(Pages 1 -4) 04/25/2017 $3,169.56 Library Check Register-FY17 (Pages 5-8) 05/08/2017 $8,095.64 Library Check Register-FY18(Page 9) 05/08/2017 $876.90 FY 2017 Guardian-April 2017 dental insurance 04/11/2017 $440.48 Eye Med-April 2017 Vision Ins. 04/11/2017 $54.24 Chicago Tribune Advertising 04/25/2017 $146.34 Nicor-03/03-04/03 2017 Service 04/25/2017 $1,408.77 FY 2018 Dearborne National-May 2017 Life Ins 04/25/2017 $33.60 BCBS-May 2017 Health Insurance 04/25/2017 $6,061.56 TOTAL BILLS PAID: $20,287.09 PAYROLL DATE Bi-weekly(Page 10) 04/07/2017 $17,642.18 Bi-weekly(Page 11) 04/21/2017 $18,002.30 TOTAL PAYROLL: $35,644.48 TOTAL DISBURSEMENTS: $55,931.57 CC N O M N YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2017 BUDGET REPORT For the Month Ending April 30,2017 %�FUCOIIr,+r 8% f7% 21. 13% 42% s0% 1J% 47% l3% 83% 92% 100% YeWf-WN FISCALVRAR1111 M'COUNT NUMBYR pFR['IUPrtON M. 1f J-1. 1.11 0. if Se If ON-If N.t-If IkaNf J-17 F+►17 Mr•17 A 17 T.NY -17f xel H.ffe1 LIBRARY OPERATIONS REVENUES T e 82-OW-10-004000 PROPERTYTAXFS 61,391 244.019 20,045 20,796 262,622 8,776 8,533 - - - - - 626,183 644719 97.12% Ne ouernm W R2-0(10-0100-4120 PERSONAL PROPERTY TAX 8X2 - 959 712 - 872 - 232 863 - 554 1,412 5,887 5,250 112.13% 82.00044-004170 STATE GRAMS - 13,044 - - - - - - - - - - 13,044 17,200 75.83% Fines&F'or Bits R2{100-434)04310 LIBRARY FINFS 459 511 441 1,185 362 1,021 424 261 1,047 538 582 521 7,755 9,300 79.08% C' es or S,-. - 824M44-004401 LIBRARYSUBSCRIPT]ON CARDS 365 588 305 492 681 1,079 - 636 794 580 - 1,059 6,576 7,500 87.68% R2-000-04-004422 COPY FEES 275 200 187 184 194 165 197 114 349 210 331 310 2,717 3,000 90.57% 82-000444)0443'1 PRO&RAM FEES 44 80 181 42 110 79 36 54 74 37 III 67 915 1,000 91.50% trrursfinenf Emnm s A2-(X7045-004500 INVESTMENT EARNINGS 58 67 71 77 79 88 90 89 75 70 120 123 1,006 350 287.51% Isce(loneaus 82-000464)04690 REIvS-MISCELLANEOUS - - - - - - 1,433 708 - - - 2,141 R2-00048-004820 RENTAL INCOME 115 275 76 300 175 200 250 200 151 200 108 150 2,200 2,000 110.00% R24X,X14A4X14R24 DVD RENTAL INCOME 187 257 249 199 198 220 145 150 164 196 295 1 184 2.444 5,000 48.89% R24(K)4R{X)4850 MISCELLANEOUS INCOME. 7A 95 55 48 738 512 47 145 - 82 19 491 2,i 11 500 462.25% (hRrr Finmlcm Snvrces A2-(10(149-0(14901 TRANSFER FROM GENERAL. 5,276 1,757 1,757 1,991 1,757 1758 891 1 1,426 1 3,587 2,074 1,769 - 24,044 36,068 6666% TOTAL REVENUES:LIBRARY fi9,131 260,893 21,329 25,423 266,916 14,770 10,614 4,740 7,812 3,988 3,891 4,315696,822 731,887 95.21% LIBRARY OPERATIONS EXPENDITURES 5''21-ies&B' e 82-920-50-00-5010 SALARIES&WAGES 15,825 18,021 24,145 16,097 16,097 16,097 16,097 24,145 16,097 16,097 16,097 16,097 210,913 217,309 97,06% 82-820-504)0-5015 PART.TM11:SALARIES 15,965 15,531 23,542 16,531 15,027 16,441 14,739 22,571 12,956 16,140 15,734 15,462 200,639 201,825 99.41% Pene rfs 82-820-524)0-5212 RETIREMENT PIAN CONI'RIBIITION 1,682 1,916 2,567 1.711 1,711 1,711 1,711 2,567 1,735 1,735 1,735 1,735 22,517 23,470 95.94% 92-820-52-0(1-5214 FICA CONTRIBUTION 2,377 2,512 3,593 2,441 2„326 2,434 2,304 3,519 2,159 2,402 2,371 2,350 30,788 31,448 97.90% 82-920-52-00-5216 GROUP HEALTH INSURANCE 11,742 4,565 5,600 5,8325,501 5,554 5,187 7,180 6,748 6,187 8,959 1,795 74,401 81,960 RR.61% A2-820-52-00-5222 GROW LIFE INSURANCE, 34 67 34 - 67 34 34 34 34 34 34 - 403 403 100.05% 82-920-524)0-5223 DI;NT'AL INSURANCE 440 440 440 440 440 440 440 440 440 440 440 440 5,286 5,638 93.75% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 54 54 54 54 651 651 99.98% 82-920-52-00-5230 UNEMPLOYMENT INSURANCE - - - 233 - - - - - 241 - - 474 2,500 18.96% 92-820-524)0.5231 LIABILITY INSURANCE 5,276 1,757 1,757 1,757 1,757 1,758 891 1,426 3,587 I,R34 1769 - 2),570 33j68 70.21% [OII/YOL'NOI.YCNIC@J 82-R20-54-00-5412 TRAINING&CONFERENCES 307 - - - - 30 - - - - - - 130 500 6600% R2-820-54-00-5415 TRAVEL&LODGING - 164 - 41 - 41 44 - - 43 - 32 365 600 60.87% 82-820.54-01-5426 PUBLISHING&ADVERTISING - - - - - - - - - 146 146 100 146.34% R2-820-54-005440 TELECOMMUNICATIONS - - 776 - 490 - 1,033 - - 1,151 - - 3,450 6,000 57.50% 92-820-544X1-5452 POSTAGE&SHIPPING - - 19 - - 201 - - 178 - - - 398 500 79.56% 82-820-54-00-5460 DUES&SUBSCRIPTIONS - 1,725 - 306 3.903 1 - 1,268 - - 1,573 130 - 8,905 12,000 74,21% 92-82(1.544X1-5462 PROFESSIONAL SERVICES 3,580 3,193 2,106 2,439 1,737 729 2,919 869 5,234 2,422 1,258 5,841 32,326 29,000 111.47% 82.920-5440-5466 LEGAL SERVICES - - - - - - - - - - - - - 2,000 0.00°/ R2-X20-544)0-5468 AUTOMATION - - 3,159 - - 3,158 - - 3,158 - - 3,15R 12,633 35,00(1 36.09% 82-820-5440-5480 UTILITIES - - - - - - - 3,225 725 3,735 1,228 1.409 10,121 16,281 63.39% 1 YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2017 BUDGET REPORT For the Month Ending April 30,2017 °-»dFnnd l'rm 8% )194 25% !3% Il% SO% SC•6 Q)rf TJ% 83% 9I% 100% YaNrnn FIRCAL YEAR 2.11 A('COCRT NUMn9R DMRIMOtt M .If J,wlf Jtllf A 1f £e Ii Or41f low-II nw16 Jm-17 Fe►17 Mr-17 A l7 T414Y %09,dp1 82-820-54-00-5495 OUTSIDE REPAIR&MAITIENANCE 496 2,451 5,196 - - 2,193 7707 5,070 - 7,340 271lIl 27,190 25,000 108.76% R2-R20-54-0054 9 0 PAYING AGENT FEES - 1,100 389 - - - - - - - - 1,689 2,190 77.10% -5610 OFFICE SUPPLIES - 965 881 828 786 477 520 246 359 1,185 797 9,184 8,000 102.30. 82-820-56-00-5620 OPERATING SUPPLIES - 2,014 346 1,511 38 1,116 1,548 739 - 510 471 9,524 8,000 119.05% 82-820-56-00-5671 LIBRARY PROGRAMMING 155 91 109 137 99 21 - 76 R6 97 1,230 1,000 122.98% 82.820-56-00-5685 DVD{ - 122 174 142 124 110 302 23 IS 70 - 1,085 2,0005624%8V820-56-00-5696 BOOKS - 1,190 1,493 1,592 1,146 427 - - - 5,849 5,000 116.97% 82-820-99-M-9983 TRAN.SPERTO LIB DEBT SERVICE - - - - - - - - - 3,000 0 00°/TOTAL FUND REVENUES 69,131 2!0,893 24,329 25,423 266916 14,776 10,614 4,740 7,812 3,988 3,991822 7313387TOTAL FUND EXPENDITURES 57,770 56,752 75,069 51,663 51,690 54,269 57,966 72,535 53,559 39,281 51,4" 693264 756,943Fl1ND SURPLUS(DEF1CCl1 11,361 204,L4t (50,7") (26,240) 215,226 (34,499), (47,353) (67,795) (45.74-!) (55,293) (47,555) 3,558 BEGINNING FUND BALANCE J99,755 FUND SURPLUS(DEFICIT) 3,556 ENDING RESERVED FUND BALANCE 33J,I98 ENDING UNRESERVED FUND BALANCE 168,715 ENDING TOTAL FUND BALANCE 502,913 LIBRARY DEBT SERVICE REVENUES R3-(10040-00-0000 PROPERTY TAXES 73,129 290,675 23,877 24,772 260,579 62,711 10,165 - - - - - 745,908 749,771 9948% 93-OW-45-004500 INVESTMENT EARNINGS - - 5 5 - - 201 113 315 - 0 0 640 - 0.00/ 83-00049-004992 TRANSFER FROM LIB OPS - - - - - - - - - - - - - 3,000 0.00% TOTAL REVENUES:LIBRARY DEBT SERVICE 73,129 290,675 23,882 24,777 260,578 62,711 10,366 113 315 - 0 0 7J6,SJ9 752,771 99.17% LIBRARY DEBT SERVICE EXPENDITURES 2006 Rond 83-830-R4-0(1.9000 PRINCIPAL PAYMENT - - - - - 50,000 50,000 I00.00% 83-830-94-M.8050 INTEREST PAYMENT - 14,969 - - - - - 14,869 - - - - 29,738 29,738 100,00%:013 Re md0 B-d 83-930-994M-8000 PRINCIPAL PAYMENT - - - - - - - 500,000 - - - - 500,WO 500,000 100.00% 83-9301)9-00-8050 1 INTEREST PAYMENT - 96.516 - - - - - 86,516 - - - - 173,033 173,033 100.00% TOTAL FUND REVENUES73,129 290,675 23,852 24,777 260,578 62,71( 10,366 113 315 - 0 0 7"SN 752,771 99.174/. TOTAL FUND EXPENDITURES - 101.385 - - 651}85 - - - - 752,770 752,771 100.00'. FUND SURPLUS(DEFICIT) 73,129 1"'2" 23,882 24,777 260{578 62,711 10,M 1 (651,272) 315 0 0 (6,221) LIBRARY CAPITAL REVENUES 844*042-N4214 DEVF.LOPMEM FEES 3,100 3,500 3,750 8,550 11,950 2,550 4,0(10 2900 1,950 2,100 5,900 3,300 53,450 20,000 267.25% 84-W042-0(7-4224 RENEW PRfXiRAM PERMIT - 200 - - - - - - - - - - 200 - 844I0045-004500 INVESTMENT EARNINGS 1 I I 1 I 1 1 I I I I I 12 10 116.R0°i6 TOTAL REVENUES:LIBRARY CAPITAL 3,101 3,701 3,751 8551 11,951 2,551 4,001 2,901 1,951 2,101 5,801 3,301 53,662 20,010 2 YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2017 BUDGET REPORT 1� For the Month Ending April 30,2017 `,. %NFord Ye,r J!6 17% 25% 33% 41% 30% SJ% 6' 'S% 43% 9J% /00% Ynn,rpM FISCALYEARSeI) ArrOI NT NUMFEB O&9CBIFrION M..li J11 J,i.lf t{ ti OMIT N�wli D-1. Lw-t) Fe4t) M✓-I) I1. TWY now" LIBRARY CAPITAL EXPENDITURES 94-840-54-00-5406 RENIiW PRO GRAM - 200 - - - - - - - - - 200 84-840-54{70-5460 E-BOOK SUBSCRIPTIONS - - 161 - - 161 - 161 3,000 - 161 3,644 3,500 104.11% R4-840-56-00-5635 COMPUTER EQUIPMENT&SOFYWARE - - - 3,081 6,956 - 71 - - 62 5,035 112 15,317 - 0.00% R4-840-56{70-5683 AUDIO A00KS - 325 110 598 205 - 320 160 70 151 369 257 2,565 - 0.00% 84-840-56-00-i684 COMPACT DISCS&TITHER MUSIC - _ _ - _ - 0.00% 84840-56-00-5685 DVUS - - - - - - - 75 739 225 361 278 1,638 - D.00% R4-R40-56{10-5686 13WK.S - I,SIA 369 1,029 16 1,523 3,071 2,505 2,556 2,419 7,454 2,868 21,328 8,395 254.06^% TOTAL FUND REVENUES 3,101 3,701 3,751 8451 12951 2,551 4,001 2,901 1,931 2,1015,801 3,301 $3,662 20A10 268.17% TOTAL FUND EXPENDITURES 2,043 640 4,709 7,]77 1,684 3A62 2,740 3,526 5,853 9,2211 -3,636 - 44,692 - 11,895 375.72% FUND SURPLUS M1 3,10] 1,657 3,111 3,842 4,774 8671 539 161 (1,575) .(3,754) (3,418) (335)1 8970 I &,115 3 ID: �' GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT- 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 01 05/01/2016 BEGINNING BALANCE 6,071.73 AP-160525 05/17/2016 08 CONSTANT CONTACT PURCHASE FIRST NATIONAL BANK 900028 052516-S.AUGUSTINE 45.00 GJ-160531LB 06/06/2016 08 May 2016 Deposits 1,640.00 TOTAL PERIOD 01 ACTIVITY 45.00 1,640.00 02 AP-160613 06/08/2016 01 BOOKS BAKER & TAYLOR 104185 2032016411 322.21 06/08/2016 02 BOOKS BAKER & TAYLOR 104185 2032033560 381.79 06/08/2016 03 07/14/16 SUMMER READING DALE OBROCHTA 104191 071416 350.00 06/08/2016 04 8 RAGLAN JERSEYS THE LOGO SHIRT FACTO 104195 G25225 159.92 AP-160625 06/16/2016 95 AMAZON-BOOKS, CAMERA FIRST NATIONAL BANK 900030 062516-M.PFISTER 237.45 06/16/2016 96 CONSTANT CONTACT NEWSLETTER FIRST NATIONAL BANK 900030 062516-M.PFISTER 333.00 06/16/2016 97 CONSTANT CONTACT TOOLKIT FIRST NATIONAL BANK 900030 062516-S.AUGUSTINE 45.00 GJ-160630LB 07/05/2016 08 June 206 Deposits 265.94 TOTAL PERIOD 02 ACTIVITY 1,829.37 265.94 03 AP-160711 07/06/2016 01 BOOKS BAKER & TAYLOR 104208 2032045926 611.37 07/06/2016 02 BOOKS BAKER & TAYLOR 104208 2032064689 296.28 GJ-160731LB 08/02/2016 08 July 2016 Deposits 102.00 TOTAL PERIOD 03 ACTIVITY 907.65 102.00 04 AP-160808 08/01/2016 01 BOOKS BAKER & TAYLOR 104219 2032097018 343.39 08/01/2016 02 BOOKS BAKER & TAYLOR 104219 2032125964 495.37 08/01/2016 03 BBOKS BAKER & TAYLOR 104219 2032142803 379.17 08/01/2016 04 2015 STATE BAR SUPPLEMENT WEST PUBLISHING CORP 104231 834323773 86.06 AP-160825 08/15/2016 193 AMAZON-BOOKS FIRST NATIONAL BANK 900034 082516-M.PFISTER 42.05 08/15/2016 194 BOOKS FIRST NATIONAL BANK 900034 082516-M.PFISTER 32:04 GJ-160831LB 09/01/2016 08 August 2016 Deposits 881.94 TOTAL PERIOD 04 ACTIVITY 1137:8,98 881.94 05 AP-160912 09/06/2016 01 BOOKS SCHOLASTIC BOOK CLUB 104240 W3679214BF 575.69 09/06/2016 02 10/06/16 MAGIC SHOW ROB THOMPSON 104242 100616 350.00 AP-160925 09/15/2016 182 TARGET-GIFTCARDS FIRST NATIONAL BANK 900035 092516-S.AUGUSTINE 100.00 GJ-160930LB 10/03/2016 08 Sept 2016 Deposit 925.00 TOTAL PERIOD 05 ACTIVITY 1,025.89 925.00 06 GJ-161021NF 11/01/2016 01 NSF GILLESPIE/DONATION 50.00 GJ-161031LB 11/01/2016 08 Oct 2016 Deposits 1,550.00 TOTAL PERIOD 06 ACTIVITY 50.00 1,550.00 07 GJ-161130LB 12/01/2016 07 Nov 2016 Deposits 2,164.09 GJ-61114RC2 11/14/2016 01 RC Wnd Crk Inv4195848-Tree 395.00 TOTAL PERIOD 07 ACTIVITY 395.00 2,164.09 08 AP-161226M 12/21/2016 175 STORYTIME HOLIDAY SUPPLIES FIRST NATIONAL BANK 900038 122616-J.WEISS 104.39 12/21/2016 176 NCG CINEMA-GIFT CARD FIRST NATIONAL BANK 900038 122616-M.EBERHARDT 25.00 GJ-161231LB 01/03/2017 08 December 2016 Deposits 485.00 TOTAL PERIOD 08 ACTIVITY 129.39 485.00 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 12 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 09 AP-170109 01/04/2017 01 BOOKS BAKER & TAYLOR 104284 2032485436 455.31 AP-170125 01/23/2017 197 JEWEL-STORYTIME PROGRAM FIRST NATIONAL BANK 900039 012517-J.WEISS 48.131 01/23/2017 198 ALDI-STORYTIME PROGRAM FIRST NATIONAL BANK 900039 012517-J.WEISS 89.93 01/23/2017 199 DOLAR TREE-CANDY FIRST NATIONAL BANK 900039 012517-M.EBERHARDT 9.00 01/23/2017 200 NCG-MOVIE GIFT CARDS FOR FIRST NATIONAL BANK 900039 012517-M.EBERHARDT 45.00 01/23/2017 201 JEWEL-SUPPLIES FOR SANTA FIRST NATIONAL BANK 900039 012517-M.PFISTER 105.70 01/23/2017 202 DOLLAR TREE-CHRISTMAS CANDY FIRST NATIONAL BANK 900039 012517-S.AUGUSTINE 18.49 GJ-170131LB 02/01/2017 08 Jan 2017 Deposits 150.00 TOTAL PERIOD 09 ACTIVITY 771.74 150.00 10 AP-170213 02/07/2017 01 BOOKS BAKER & TAYLOR 104293 2032537820 365.77 GJ-170228LB 03/01/2017 08 Feb 2017 Deposits 100.00 TOTAL PERIOD 10 ACTIVITY 365.77 100.00 11 AP-170313 03/02/2017 01 BOOKS BAKER & TAYLOR 104313 2032597278 407.65 03/02/2017 02 BOOKS BAKER & TAYLOR 104313 2032607364 624.88 AP-170325M 03/20/2017 154 AMAZON-BOOKS, DRY ERASE BOARD FIRST NATIONAL BANK 900041 032517-M.PFISTER 75.01 GJ-170331LB 04/03/2017 07 March 2017 Deposits 3,938.00 TOTAL PERIOD 11 ACTIVITY 1,107.54 3,938.00 12 AP-170410 04/04/2017 02 BOOKS BAKER & TAYLOR 104323 20326396205 484.81 04/04/2017 03 BOOKS BAKER & TAYLOR 104323 2032705630 1,230.60 04/04/2017 04 BOOKS BAKER & TAYLOR 104323 2032711531 921.25 04/04/2017 05 BOOKS BAKER & TAYLOR 104323 2032715165 488.06 04/04/2017 06 ANNUAL COPYRIGHT COMPLIANCE SWANK MOTION PICTURE 104333 2305406 226.00 04/04/2017 07 STAMPS, PUPPETS, RUBBER DUCKS ORIENTAL TRADING CO 104335 682784039-01 110.95 04/04/2017 08 DRY ERASE BOARD, ERASER, SOURCE ONE OFFICE PR 104337 416440 69.99 AP-170425M 04/19/2017 184 AMAZON-BUTTON MACHINE FIRST NATIONAL BANK 900042 042517-M.PFISTER 378.99 04/19/2017 185 BEST BUY-2 IPADS FIRST NATIONAL BANK 900042 042517-M.PFISTER 1,199.98 04/19/2017 186 AMAZON-2 WALL CLOCKS FIRST NATIONAL BANK 900042 042517-M.PFISTER 94.98 04/19/2017 187 CONSTANT CONTACT-EMAIL FIRST NATIONAL BANK 900042 042517-S.AUGUSTINE 378.00 GJ-170430LB 05/01/2017 08 April 2017 Deposits 1,270.00 TOTAL PERIOD 12 ACTIVITY 5,583.61 1,270.00 TOTAL ACCOUNT ACTIVITY 13,589.04 13,471.97 ENDING BALANCE 5,954.66 GRAND TOTAL 0.00 5,954.66 TOTAL DIFFERENCE 0.00 5,954.66 YORKVILLE PUBLIC LIBRARY th **PUBUC LIB CASH STATEMENT " As of April 30, 2017 FISCAL YEAR 2017 May June July August September October November December January February March April 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 Library Operations Old Second $ 365,618 $ 535,824 $ 502,514 $ 475,971 $ 692,498 $ 714,939 $ 679,458 $ 611,958 $ 567,205 $ 445,062 $ 399,447 $ 344,397 Building Development Fees Old Second 14,797 17,705 18,926 17,968 19,342 29,609 28,698 29,959 29,335 25,430 22,978 20,477 Libraperions ry IMET* 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837 Oat Library Illinois Funds 171,550 184,641 184,693 171,540 169,947 170,006 170,068 105,262 105,314 170,235 170,336 170,444 Operations Library Debt Service Illinois Funds 10 (13,859) (14,859) - - _ _ _ Total: $ 560,812 $ 732,148 $ 700,111 $ 674,316 $ 890,624 $ 923,390 $ 887,061 $ 756,016 $ 710,691 $ 649,564 $ 601,598 $ 544,156 *Restricted PAYROLL I"PAY PERIOD $ 17,710 $ 20,265 $ 18,004 $ 18,326 $ 18,055 $ 18,033 $ 18,101 $ 17,624 $ 15,721 $ 18,013 $ 17,301 $ 17,642 2ND PAY PERIOD 18,139 17,714 17,386 18,454 17,107 18,651 16,750 18,286 17,226 18,361 18,636 18,002 3R°PAY PERIOD 18,458 Total $ 35,849 $ 37,979 $ 53,847 $ 36,780 $ 35,161 $ 36,683 $ 34,551 $ 52,802 $ 32,947 $ 36,374 $ 35,937 $ 35,644 April 2017 April 2017 Circ by Transaction Type All Checkout Check- Renewals All Holds Check- Usage Trans +Renewals outs Holds Filled ins actions Placed Yorkville Public Library-YKBB-4 12,313 5,628 4,588 1,040 430 1,119 5,136 0 Yorkville borrowed 921 items from other libraries. Yorkville Lent 542 items to other libraries. 287 items were checked out to Reciprocal Borrowers at Yorkville in April. 83 patrons were added. 381 items were added. 562 OMNI a-books were checked out. 232 OMNI audio books were checked out. 1 OMNI videos were streamed. 187 OMNI users 19 Illinois a-Read books were checked out. 17 Illinois a-Read audio books were checked out. 15 Illinois a-Read users. Patrons paid $172.20 through e-commerce in April. April Public Relations Kendall Country Record - Beacon News Sun Times- WSBY- —Yorkville Patch Meetings, Workshop PrairieCat User Group—DeBord—Iwanski Delegates Assembly—DeBord RAILS Webinar on Adult Programs- Augustine Programmers Group for Kendall and Dekalb County—Augustine Programs,Activities Number Attending Adult Programs Evening Book Club 5 Lunch Time Book Club 4 Men's Book Club 8 Friends Meeting 11 Threads and More 8 Creative Writing 6 EBook Drop-in-Help 2 Mind Games A Night of Self Deception 52 Young Adult Programs Teen Meeting -TAG (3 programs) 18 Anime Monday 15 Plarn 2 High School Research (6) 180 Children Programs Drop-In Story Time 15 Tots and Toddlers (2 programs) 30 Afternoon Read (4 programs) 15 Lego Club Duplo (2 programs) 15 Book Club (Grade 1-2 (2 programs) 14 Book Club (Grades 3-5 (2 programs) 10 Beginner Readers 6 Ice Cream Book Club 7 Panera Story Time 16 Literacy Center(2 programs) 19 Spanish Story Time 5 Dance Party 10 Read with Paws 12 School Tours (3) 51 ChiLUG Workshop 19 Magic Game 5 National Library activities include: Guess the number of books in the library, Great Character Hunt, and Blackout Poetry (teen activity) Meeting Room Library 12- Rent 4-City 2 Patron Count 5781 Proctored Test 5 Teens Volunteers Juleah Richardson, Mikayla Mika, Jasmin Fillipi, Jozelle Fillipi, Morgan Rutsay, Brantley Osbourne, Breanna English, Emily Malas and Nicholas Markoutsis Adult Volunteers Marta Duran, Lisa Macaione, Jessica Faedtke, Theron Garcia Gifts and Memorials Kay Livingston Memorial $750 Jennette Medin Memorial $1126 0 Memorandum To: Russ Walter, Library Board President EST. 1836 From: Erin Willrett, Assistant City Administrator .4 CC: Bart Olson, City Administrator 0 41 y �,..�S.w p Date: May 2, 2017 Subject: Library Director Information LE Summary For the Library Board's consideration, attached are an updated Library Director Job Description, Salary Survey and Proposals for Recruitment Background Staff met with Library Board President, Russ Walter on April 17, 2017 regarding Michelle Pfister's upcoming retirement. Staff offered to update the job description for the Library Director position, as well as conduct a salary survey and obtain information on a search firm to aid with the Director Search. Staff reached out to Reaching Across Illinois Library System (RAILS) as well as the Library Administrators Conference of Northern Illinois (LACONI)to aid with the information gathering. Michelle Pfister shared her current job description and staff updated it with the most recent format that the City is using. In addition, staff used updated information from RAILS current Library Director listings and used the link that they shared below for a guide to the description. RAILS also provided 4 contacts for consulting firms in Northern Illinois that aid in Library Director recruitments. Attached are 3 proposals from 1 firm. If the Board would like staff to solicit proposals for this type of recruitment we can do so with your direction. LACONI shared their last salary survey which was completed in Fiscal Year 2015. Staff was able to extrapolate the municipalities and/or districts that were similar in budget,population,and EAV and create a table listing the salary range (minimum and maximum) and the Director's current salary. The survey is attached so the Board can view the comparables of other municipalities/districts as well. Each Library was contacted for the requested information. Staff will continue to update the chart with current salary information and share it with the Board. An overall table was made showing the comparable communities and a second table was made showing libraries that are close in proximity with the City. An average salary was also calculated with the information provided and is included in the table. RAILS also sent links are resources/guides for more information on the process: • Library Director Job Descriptions: https://www.webiunction,org/documents/webiunction/Library Director Job Descriptions.html • ALA "What the director needs to know" http•//www.ala.org/educationcareers/careers/librarycareerssite/whatyouneeddirector • Trustee Toolkit—Hiring a new library director: http•//www.cosla.org/content.cfm/id/trustee toolkit hiring a new library director ESL836 UNITED CITY OF YORKVILLE z JOB DESCRIPTION APPROVED: JOB TITLE: Library Director DEPARTMENT: Library STATUS: Full-time FLSA STATUS: Exempt REPORTS TO: Library Board of Trustees SUPERVISES: Library Position Description Overview Under board policy, guidance, and direction from the Library Board, performs professional and administrative duties in planning, developing, implementing and directing public library services for the Yorkville Public Library. These duties include budget preparation, personnel, collection development, community relations and facility maintenance. Essential Job Functions 1. Administers board policies and makes policy recommendations to Library Board. Attends staff, Library Board and City Council meetings as required and makes recommendations as assigned on subjects under discussion. 2. Works to further goals and objectives of the Library as determined by the library's long- range plan in conjunction with the Board of Trustees. Oversees updating of the long-range plan. 3. Prepares monthly and annual statistical reports, including annual report to the State. Maintains records and documents necessary for the administration and accountability of the Library. 4. Prepares budget for Library Board Approval. Monitors and approves expenditures, administers gifts, grants, state and federal money. Recommends purchases of equipment and materials for library and patron use. 5. Responsible for the selecting, acquiring, cataloging, classifying and wedding the collection. Providing a quality collection of materials in a variety of formats and reading levels to meet the needs of the community. l 6. Act as a Freedom of Information Act Officer for the City which includes receiving requests for city records, reviewing and redacting applicable records, providing a written response to requester, and filing competed requests, all in a timely manner as required by law. 7. Conducts records research and data collection as requested. 8. Supervises personnel, hires and provides training to employees; assigns and monitors work; evaluates personnel; disciplines employees as necessary. 9. Oversees the care and maintenance of the library building and grounds. 10. Responds to building emergencies and takes appropriate action. Maintains a Disaster and Evacuation Plan. 11. Maintains and evaluates the library computerized system. Organizes training for staff on the software. Maintains the library's website and other electronic media. 12. Analyze records management practices and carry-out processes to ensure efficient and accurate records storage, retrieval, retention, destruction and adherence to applicable laws.. 13. Acts as a liaison to the Friends of the Library and other community groups. 14. Other duties as directed by the Library Board or designee. Requirements—Knowledge, Skills and Abilities 1. Knowledge of municipal government functions and practices. 2. Considerable knowledge of general management and organization principles and practices. 3. Ability to direct and supervise professional and office support personnel. 4. Considerable skill in planning organizing and maintaining records and files. 5. Ability to communicate clearly and effectively in both oral and written format. 6. Ability to establish and maintain satisfactory working relationships and tactfully and diplomatically handle controversial situations with City personnel, elected and/or appointed officials,professional groups and the general public. 7. Ability to maintain strict confidentiality. 8. Ability to lift and move filing boxes and other storage containers, up to thirty (30) pounds. 9. Computer literate with working knowledge of current software applications. Experience and Education 1. Masters degree in library science from an ALA accredited program. 2 2. Three to Five (3-5) years of library experience. 3. Experience and education that provides the required knowledge, skills, and abilities associated with this position and its essential job functions may be considered. 4. Must successfully complete a job related background investigation. The duties listed above are intended only as an illustration of the various types of tasks that may be required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and the employee, and is subject to modification by the employer as the needs of the employer and/or agency change, or requirements of the position change. We are an equal opportunity employer and this obligation includes our commitment to providing reasonable accommodations when necessary to assist our employees and applicants who are disabled (and those who are pregnant or have a pregnancy related medical condition or disability) in order for those individuals to perform their essential job functions. If you are in need of a reasonable accommodation to perform the essential job functions listed above, we urge you to contact your supervisor or HR to schedule a meeting to discuss the available options. 3 Municipality District Title Min and Max Range FY 14/15 Salary Current Salary Oak Forest,IL Acorn Library Director $ 65,000.00 Batavia, IL Batavia Library Director $80,363-$120,545 $98,979.00 Elmwood Park,IL Library Director $ 83,750.00 Evergreen Park, IL Library Director $65,000-$97,500 $ 84,000.00 Flossmor,IL Library Director $63,185-$94,777 $ 77,000.00 Forest Park,IL Library Director $69,749-$104,624 $ 79,200.00 Highwood,IL Library Director $42,000-$53,000 $ 53,000.00 Hillside, IL Library Director $71,550-$107,326 $ 87,000.00 Itasca,IL Library Director $69,426-$104,138 $ 89,000.00 Lake Bluff,IL Library Director $ 68,000.00 North Aurora,IL Library Director $73,067-$109,601 $ 100,418.88 Palos Heights,IL Library Director $ 77,625.00 Palos Park,IL Library Director $ 53,500.00 Sandwich,IL Sandwich Library Director $30,000-$52,500 $ 53,000.00 Somonauk,IL Somonauk Library Director $58,860.00 Sycamore, IL Library Director $60,000-$80,000 $ 63,000.00 Elburn,IL Town and Country Library Director $45,000(min) $ 60,000.00 Winfield,IL Library Director $45,000-$100,000 $82,000.00 Woodstock,IL Library Director $71,614-$111,217 $95,261.00 Average $ 72,899.59 Municipality District Title Min and Max Range FY 14/15 Salary Current Salary Batavia, IL Batavia Library Director $80,363-$120,545 $98,979.00 North Aurora, IL Library Director $73,067-$109,601 $ 100,418.88 Sandwich,IL Sandwich Library Director $30,000-$52,500 $ 53,000.00 Somonauk,IL Somonauk Library Director $58,860.00 Sycamore,IL Library Director $60,000-$80,000 $ 63,000.00 Elburn, IL Town and Country Library Director $45,000(min) $ 60,000.00 Average $ 69,104.72 Name Email Address7Court, one Pressure Washing Repair p Caulking Prep and Paint Total 707 ColomAllied Paint Suite 107, mikeCla alliedoaintineservicescom 60174 630.549-7672 $1,450.00 K&J Painting LLC 732 North Street, $500.00 $2,450.00 1Tra KJ Paintin LLC.com $23,000.00 $27,400.00 Geneva,60134 331-248-0915 800 Northwest $4,500.00 $4,000.00 $2,500.00 $27,800.00 $36,500.00 Highway,Suite 100, BP&T Co. h andtco mail.com Mount Prospect,IL 60056 847-715-6555 $4,700.00 Capital Painting and Decorating,Inc. info ca ital aintin c.com SS36 Vest Avenue, $4,000.00 $2,000.00 $15,100.00 $25,800.00 Naperville,IL 60563 630-747-6729 $2,545.00 EE 930.00 $1,275.00 $27,695.00 $32,445.00 Tiles in Style,LLC 697 Executive Dr, timzCa�tilesinstvle com Willowbrook,IL 60527 630.219-1978 $6,039.20 786.00 $4,500.00 $41,025.00 $60,350.20 Company Assigned to Outcome Boombah Kate Naperville Running Company Kate State Farm Yorkville Kate Southern Belles Kate Paradise Car Wash Wamecca Grand Station Rental Wamecca Steven's Silkscreening Wamecca Martin Plumbing Russ Yorkville Liqour Gruber & Kostel DDS LTD Meadowvale BH Martial Arts, Inc Todd Surveying Elite PC Experts Calamity Janes Spring Green Jimmy Johns Wameccq Good Times Liqour Joe Heriaud Casa Santiago Wings Etc RKA Enterprises LTD OMG Liqour& Wine Silver Dollar Just in Time Logo Shirt Company Wamecca (For Banner) Cornish Chiro Russ RPG Financial Russ Culvers Wamecca (free ice cream chips) Dear Community Partner, The 2nd Annual Yorkville Library"Book It" 5k is fast approaching! Race day is scheduled for Saturday September 2, 2017 at 8:OOam. Our mission is to support the Library through all functions and operations. Currently, the Yorkville Public Library has a vibrant Children's Program, as well as Young Adult programs and Adult Book Clubs. Our goal is to be able to continue to provide the best programming we can offer to the members of our community. As a valued leader in our community,we ask for your support. Please consider being a sponsor for the 2017 Book It 5k. Sponsorship Tiers: Gold Sponsor$350+ • Race Day Banner • Prominent placement on shirts • YPL Website • YPL Facebook • Race bag promotion Silver Sponsor$150 - $349 • YPL Website • YPL Facebook • Logo placement on shirts • Race bag promotion Bronze Sponsor$149 &below • YPL Website • YPL Facebook • Race bag promotion We hope we can count on your support, to deliver a successful race. More importantly, we hope to deliver an important service to our community through the library. Thank you, Yorkville Public Library 5k Meeting Notes: Sponsorship Tiers: Gold Sponsor$350+ • Race Day Banner • Prominent placement on shirts • YPL Website • YPL Facebook • Race bag promotion Silver Sponsor$150 - $349 • YPL Website • YPL Facebook • Logo placement on shirts • Race bag promotion Bronze Sponsor$149 &below • YPL Website • YPL Facebook • Race bag promotion Outstanding Items: -Medals for more age groups -Finisher medals (maybe) -Tee shirts (same as last year, new color+ sponsors) -Water&Bananas (same plan as last year) -Finalize/Sign contract with RaceTime- approve at May Board Meeting Get Volunteers: • Runjunkees (Kate) • Yorkville Cross Country/Track teams (Wamecca) • Boy Scouts (Susan) • Friends of YPL Annual Trustee Workshop A L A S June from ars to noon or t i i- rar ianr & i0cif Green Hills Public Library Being a Library Board member is a wonderful to way to give back to your community and to your library, but some years can be really confusing and overwhelming! Join us as we review some key items that will make you a much more effective trustee and help you to thrive in your role. Jane Schulten, retired Director from the Crete Public Library District, will offer a levy and budget breakdown to help with the financial side of your responsibilities. Then Karolyn Nance and Dave Barry will lead us through board meeting etiquette and the importance of training and getting involved within the community. This workshop is both a great primer for new trustees and refresher for tenured ones. A light breakfast will be served. ATLAS is sponsored in part by: Amuel Make checks payable and mail by May 26, 2017 to: ATLAS c/o Megan Millen Joliet Public Library 150 N Ottawa St Joliet, IL 60432 $15 for members, $20 for non-members NAME. LIBRARY: EMAIL: Phone Trustee June 2017 -wzaz_u I IF tareen mills Fuonc Library Uistrict-Google maps Go g1E Maps Green Hills Public Library District W.l CN..P W'a Park Oak Park Wheston Dr. 40 k!�j W Chicago Ber"r TI Mwscheat r--. esi Oak 13— W.,.Ww Hind.W G.W (R Weztmnt za (7) S.Fwr S- Aurora Naperville D .' W'F4W ''— WCBftnk P W.teda)! gTj Hr"PWft Gfen Cow 6a .1) Bolingbrook Forest Pregenv V_,, UMM DW"W W" AIW Cltw-d (17-1 ewe!eland N R_VAje. L I inti t, J& _ ," 0 DO- Eav Ch- PW1zs .fild 1" 1 �:7�Ortand Park ? Calumet City H"" A-1C,- 'i, sold H.11-d Lio� Hammond 71 limey Park' L-g ,,wj PC— Go gle — Homewood Highla, Joliet& LI—W lnqrU Park ffeokfon sq— ft.A4fldds rS Map data 02017 Google 2 mi 4K 4ft N, %goo Green Hills Public Library District 4.3 * ** * .6- 16 reviews Public Library 10331 Interlochen Dr, Palos Hills, IL 60465 greenhillslibrary.org (708) 598-8446 Open now: 9AM-9PM Popular times Tuesdays https://www.google.com/maps/placelGreen+HiIIs+Public+Ubrary+District(@41.7032785,-87.9635354,11z/data=!4m5!3m4!1sOxO:Oxede5OO8cgcf6abf9!8m2!3d4l... 1/2 4/25/2017 Trustee Academy I RAILS:Reaching Across Illinois Library System Trustee Academy The Trustee Academy is a series of online courses offered by United for Libraries to help Trustees become exceptionally proficient in their roles on behalf of their libraries.All of the online courses are taught by a professional in the field.Courses include: • Trustee Competencies • Trustee Basics, Part • Trustee Basics, Part II • Working Effectively with Your Library Director • The Library's Budget • Advocating for Your Library • Evaluating the Library Director • Working Effectively with Your Trustees To access the courses,follow the link below and when prompted,enter the login and password. This is the same login that provides access to Short Takes for Trustees,which you can now also access from the Trustee Academy left menu navigation. http://www.ala.org/AUTH/Shibboleth.sso/Login? target=httg://www.ala.org/united/trustees/trustee academy/rails (httl2://www.ala.org/AUTH/Shibboleth.sso/Login? target=http://www.ala.orgLunited/trustees/trustee academy/rails) Login:short-takes Password:rails2965 If you experience any issues logging in or accessing courses, please email Beth Nawalinski at bnawalinskiPala.org(mailto:bnawalinski(@ala.o_ Trustee Academy access(http://www.ala.org/AUTH/Shibboleth.sso/Login7 target=http%3A//www.ala.org/united/trustees/trustee academy/rails) Tags Category: Library Management (/categories/library-management) Trustee Development(/categories/trustee-development) Library Types: Public(/Iibrary-type/public) https://www.railslibraries.info/cetarchive/l02253 1/2