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City Council Minutes 2005 02-08-05 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY. ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON TUESDAY. FEBRUARY & 2005. Mayor Prochaska called the meeting to order at 7:03 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Ohare Present Mums Absent Ward IV Besco Present Spears Present Also present: City Clerk Milschewski, City Administrator Graff, City Attorney Wyeth, Police Chief Martin, Director of Public Works Dhuse and Executive Director of Parks & Recreation Laura Brown. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska asked the staff and guests to introduce themselves. He welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Sticka asked that Item #4, Resolution Approving Swanson Lane Estates Preliminary/Final Plat, under the Economic Development Committee Report be removed from the agenda per the developer's request. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M., Monday, February 28, 2005 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, February 17, 2005 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M., Thursday, March 3, 2005 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Monday, February 10, 2005 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee To be Announced PUBLIC HEARINGS None. CITIZEN COMMENTS None. PRESENTATIONS None. The Minutes of the Resular Meeting of the Citv Council — February 8. 2005 - paw CONSENT AGENDA 1. Police Reports for December 2004 2. Building Permits Reports — revised August 2004, revised September 2004, October 2004, November 2004 and December 2004 3. In Town Road Program — Additional Engineering Costs - authorize contract with Smith Engineering Consultants, Inc. for additional fees for storm sewer design related to the outfall to the Fox River in an amount not to exceed $9,640. 00 and authorize the City Engineer to execute 4. Resolution 2005 -07 - Faxon Road Extension — MFT Appropriation Resolution - authorize the Mayor and City Clerk to execute 5. Saravanos Property — Earthwork Letter of Credit Reduction #1 — authorize reduction in an amount not to exceed $73,745.08 6. Heartland Circle - Letter of Credit Reduction #2 — authorize reduction in an amount not to exceed S990,546 77 7. Kylyn's Ridge Unit 2 - Letter of Credit Reduction #2 - authorize reduction in an amount not to exceed $223,188.65 8. Resolution 2005 -08 - Countryside Pump Station — IDOT Highway Permit Application and Resolution - authorize the Mayor and City Clerk to execute 9. Cannonball Trail Roadway Improvements - Change Order #1 — authorize increase in an amount not to exceed $4,572.06 and authorize the Mayor to execute 10. Council Chambers Sound System Quote — authorize purchase from Thomas Alarm Systems in an amount not to exceed $5,593.00 11. Resolution 2005 -09 — Authorizing a Representative to sign IEPA Public Water Supply (Radium Compliance) Loan Documents - authorize the Mayor and City Clerk to execute 12. Resolution 2005 -10 — Resolution of Intent Regarding National Flood Insurance for IEPA Public Water Supply (Radium Compliance) Loan - authorize the Mayor and City Clerk to execute 13. Storm Water Software and Training — authorize purchase of the HEC -HMS software and training in an amount not to exceed $1,100.00 14. Request for Approval of Employees' Degree Program for 2005/2006 per Section 8.6 of the Employee Manual Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Sticka; seconded by Alderman James. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye, Ohare -aye, Besco -aye PLANNING COMMISSION /ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman James to approve the minutes of the City Council meetings from November 23, 2004, December 28, 2004, January 25, 2005; IDOT Meeting from October 2, 2004 and the Committee of the Whole meetings from November 16, 2004 and January 18, 2005; seconded by Alderman Ohare. Alderman Ohare noted that she gave a few minor grammatical corrections to Clerk Milschewski before the meeting. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman James to approve the paying of the bills listed on the Detailed Board Report dated January 28, 2005 totaling the following amounts: checks in the amount of $604,585.51 (vendors — revised 2/4/05); $151,592.25 (payroll period ending 1/8/05); $153.224.03 (payroll period ending 1/22/05); for a total of $909,401.79; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye The Minutes of the Resular Meeting of the Citv Council — February 8, 2005 — m _3 REPORTS MAYOR'S REPORT Ordinance 2005 -10 Approving a Tax Increment Financing Redevelopment Project and Plan for the Proposed Tax Increment Financing Area Mayor Prochaska entertained a motion to approve an Ordinance of the United City of Yorkville, Kendall County, Illinois approving a Tax Increment Financing Redevelopment Project for the Proposed Tax Increment Redevelopment Area. So moved by Alderman Sticka; seconded by Alderman James. Alderman Spears asked when the lighting for the north area of Countryside Center was going to be fixed. The developer, Harold Oliver, stated that temporary lighting for Senior Services would be fixed in the next week. Alderman Spears asked when the movie theater sign was going to be removed. Mr. Oliver stated he was not aware that the City wanted it removed but he would be happy to have it done as soon as possible. Mayor Prochaska noted that this ordinance creates the actual redevelopment project. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye Library Expansion Project Mayor Prochaska entertained a motion to approve the ratification of the contracts with Burnidge Cassell Associates, Inc. with the Yorkville Public Library for architectural services which was approved on December 10, 2004 and to authorize the Mayor and City Clerk to execute the contracts. So moved by Alderman Kot; seconded by Alderman Sticka. Alderman Burd asked if the Library Board could revisit the design of the new library. She stated she is in favor of the expansion however she was not excited about the fagade of the building. She stated that she has spoken with others who agree with her and don't like the design. Alderman Sticka stated that the Library Board members obviously like the design because they approved it and that he personally likes it. He also noted that pictures and a model of the addition have been on display at the library for awhile now and he was aware if the Library Board has received negative comments regarding the look of the building. Alderman Ohare suggested that Alderman Burd attend a Library Board meeting to discuss her concerns with them. Mayor Prochaska agreed with Alderman Ohare; anyone with ideas for a different fagade should present them to the Library Board. Motion approved by a roll call vote. Ayes -7 Nays-0 Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Ohara -aye, Spears -aye Fagade Committee Appointments Mayor Prochaska entertained a motion to approve the appointment of Lynn Burks to the Fagade Committee. She will be filling the position of citizen of Yorkville who is also a member of the Historical Society. So moved by Alderman Sticka; seconded by Alderman Burd. Mayor Prochaska noted that Mrs. Burks term will be until 2008. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye University of Illinois 2003 RCPI Integrity/Public Trust Initiative and Subaward Chief Martin explained that the University of Illinois and the United City of Yorkville collaborated on disaster planning and received an award from the U.S. Department of Justice. The estimated amount of the subaward to the United City of Yorkville is $10,000.00. Mayor Prochaska noted that the City was one of three pilot communities which participated in the grant for disaster planning. Mayor Prochaska entertained a motion to approve the award. So moved by Alderman Ohare; seconded by Alderman Kot. Administrator Graff stated that the City already received the award so the motion should be for the execution of the documents. The Minutes of the Regular Meetin of the City Co uncil — February 8, 2005 - uagg 4 Alderman Kot withdrew his second and Alderman Ohare withdrew the motion. Mayor Prochaska entertained a motion to authorize the Mayor and City Clerk to sign the authorization. So moved by Alderman Ohare; seconded by Alderman Kot Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Newsletter Administrator Graff reported that the newsletter should be mailed by the end of the week. 2005/2006 Budget Administrator Graff reported that the Finance Director Traci Pleckham and City Treasurer William Powell have advised him that the budget should be presented at the March 3, 2005 Administration Committee meeting. Copies of the budget will be available in advance for the Council's review and anyone interested was welcome to attend. Special Census Alderman Ohare asked Mr. Graff about the Special Census. Mr. Graff explained that the maps were received today in reference to identifying the area. Once the area is identified, the City will get a contract proposal and cost for the Special Census. It will be thirty to forty-five days before the cost is determined. The cost will be presented to the Council for approval. The Special Census should begin around August 2005. Standard & Poor Rating Administrator Graff reported that the preliminary rating for the TIF bond from Standard and Poor is "A -" which was the City's previous rating. He stated that this is a good sign that the City is financially stable. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS & RECREATION REPORT Executive Director of Parks & Recreation Laura Brown reported that the Spring catalog is out. COMMUNITY & LIAISON REPORT Senior Providers Meeting Alderman Spears reported that she attended the Senior Providers meeting On February 1, 2005 where they discussed the resource directory they are working on. The directory will contain information on all services available in Kendall County. Once it is done, it will be posted on the Senior Provider Services website as well as the University of Illinois website. Other items discussed were transportation issues, elder abuse and neglect, public awareness seminars and workshops, free legal service available to seniors and a Valentine's Day Party being held at Maplewood Health Center in North Aurora at 2:00 P.M. on Valentine's Day. Appearance Code Ordinance Meeting Alderman Burd reported that she attended the meeting for the Appearance Code Ordinance where the City's requirement for 50% masonry on the fagade of duplexes and townhomes was discussed. The Committee suggested reducing this to a percentage of masonry for the entire development rather than per building. They felt that requiring 50% on each building would cause monotony. They asked the Council to consider their suggestion Mayor Prochaska suggested that this be placed on the next Committee of the Whole meeting agenda for fiurther discussion. The Minutes of the Regular Meeting of the Citv Council — February S, 2005 — nape 5 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2005 -11 Amending Ordinance 2003 -01 and the 2000 International Building Code and Ordinance 2003 -06 and the International Fire Code A motion was made by Alderman Sticka to approve an ordinance amending Ordinance #2003 -01 and the 2000 International Building Code and Ordinance #2003 -06 and the International Code; seconded by Alderman James. Alderman Spears thanked ICCI'S Bill Dettmer, Barb Dettmer and Kurt Van Dahm for their patience educating her and answering her concerns. She also thanked them for adding important sections to the amended codes that will continue to make the United City of Yorkville one of the strictest fire and building protection communities. She also thanked them for concurring on her recommendation that a workshop be held along with neighboring communities to address the fire codes. She stated that she received information from numerous fire district professionals as well as the January 13, 2005 letter from the Bristol- Kendall Fire District Chief Hitzemann which states that the district currently does not have a vehicle or equipment that could support an increased height in buildings. She felt that this fact should be a concern for all voting on the amendments. Alderman Spears read a prepared statement regarding the lack of equipment to support the changes in the code. In conclusion, she stated that she would be voting against the ordinance. Alderman Sticka commented that Chief Hitzemann stated that the Bristol- Kendall Fire District fully supported the increase height restriction as long as recommended charges were added to the ordinance. The changes were made to the code per the Fire District's recommendation. Alderman Sticka stated he would not second guess Chief Hitzemann because he and his firefighters are the ones who actually fight the fires. Alderman Sticka stated that this is an important first step towards the City getting an urgent care facility. Mayor Prochaska stated that he has worked in a field that deals with these types of codes. He noted that buildings whether tall or big pose similar problems. Large commercial buildings pose the same if not more danger in the event of a fire. Aerial fire trucks are used for fires in large commercial buildings too. The fire codes are to make buildings safe and to protect lives. He stated that the City is requiring a stricter, tougher code which will be even better when the Fire District gets an aerial truck. Alderman Burd stated that she spoke with the Deputy Fire Chief who assured her that within a year the Fire District will have a ladder truck. He felt that this would happen before any building needing this would be completed. Alderman Kot commented that both the Fire Chief and the City's Building Inspector support this issue and this indicates that the City is doing something right. He stated that if they did not support it, he would not support it. He stated he believed the City was doing the right thing with the amendments. Alderman Spears stated that she agrees with the code and the Fire Chief however she reiterated that the Chief did say that the district does not have a vehicle or equipment that could support the increased height at this time. She stated that if the equipment was available, she would vote in favor of the amendments. Alderman Besco stated that when the Fire District came to the Council for an increase in the impact fee from developers they mentioned the increase would be used to purchase a ladder truck. Mayor Prochaska stated that the increase will cover the cost of one, maybe more, vehicles. Alderman Besco asked if there was any type of fee that could be asked of developers who build high rise buildings. Mayor Prochaska stated that this is a legal question because the City allows large commercial buildings and have never asked for any special fee. Alderman Besco suggested that the Fire District look into this. The Minutes of the Regular Meeting of the Citv Council — February 8. 2005 — oage 6 Alderman James stated that it was his understanding that the codes that the City is requiring are for prevention and early detection of fires. The codes will help to make sure the buildings are evacuated safely. He stated that hopefully by the time a ladder truck arrived on the scene, all the people would have been safely evacuated. There was no further discussion. Motion approved by a roll call vote. Ayes -6 Nays -1 Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -nay, Sticka -aye, Besco -aye Resolution 2005 -11 Approving Grande Reserve Units 10 and 11— Preliminary/Final Plat A motion was made by Alderman Sticka to approve a Resolution approving the Grande Reserve Units 10 and 11 Preliminary/Final Plat subject to staff review; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco-aye, Burd -aye Resolution 2005 -12 Approving Caledonia — Final Plat A motion was made by Alderman Sticka to approve a Resolution approving the Caledonia Final Plat subject to staff review; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -4 Nays -3 Kot -aye, Ohare -nay, Spears -aye, Sticka -aye, Besco-nay, Burd -nay, James -aye PUBLIC SAFETY COMMITTEE REPORT Request to Purchase 2004 Chevrolet Impala A motion was made by Alderman Ohare to approve the purchase a 2004 Chevrolet Impala Detective vehicle from Miles Chevrolet not to exceed $18,000.00; seconded by Alderman Sticka. Mayor Prochaska noted that this requires a super majority vote to be approved. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye Request to Purchase Digital Portable Recorder and Accessories A motion was made by Alderman Ohare to approve the purchase of a Digital Portable Recorder and Accessories from Dictaphone in an amount not to exceed $20,000.00; seconded by Alderman Sticka. Mayor Prochaska noted that this requires a super majority vote to be approved He also explained that the Police Department is purchasing this system because it is an upgrade to their existing system. Motion approved by a roll call vote. Ayes -7 Nays -0 Ohare -aye, Spears -aye, Sticka -aye, Besco-aye, Burd -aye, James -aye, Kot -aye Request to Purchase Digital Video Recording System for Squad Cars A motion was made by Alderman Ohare to approve the purchase a Digital Video Recording System from Digital Safety Technologies, Inc. in an amount not to exceed $11,500.00; seconded by Alderman Sticka. Mayor Prochaska noted that this requires a super majority vote to be approved. Motion approved by a roll call vote. Ayes -7 Nays -0 Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye v Request to Purchase Speed Trailer A motion was made by Alderman Ohare to approve the purchase of a speed trailer from MPH Industries, Inc. not to exceed $17,355.00 and to authorize the use of contingency funds for this purchase; seconded by Alderman Sticka. Mayor Prochaska noted that this requires a super majority vote to be approved and that this is the same system currently used; this speed trailer will integrate with the existing one. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco-aye, Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye The Minutes of the Regular Meeting of the Citv Council — February 8. 2005 — na eg_7 Request to Purchase Speed Monitor Sign A motion was made by Alderman Ohare to approve the purchase of a speed monitoring sign from MPH Industries, Inc. not to exceed $7,569.00 and to authorize the use of contingency funds for this purchase; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Kot; seconded by Alderman Ohare. Motion approved by a viva voce vote. Meeting adjourned at 7:43 P.M. Minutes submitted by: Jacquelyn Milschewski, _ City Clerk City of Yorkville, Illinois I I d CITY COUNCIL MEETING February 8, 2005 PLEASE PRINT NAME: ADDRESS: SIGNIN I I I