Loading...
City Council Packet 2007 03-13-17 C'r o United City of Yorkville 800 Game Farm Road EST. 1 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 Km Canty SCE AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 PM Tuesday,March 13,2007 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Paul James Valerie Burd Marty Munns Joe Besco Jason Leslie James Bock Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Committee of the Whole 7:00 p.m., Tuesday,March 20, 2007 City Hall Conference Room Economic Development Committee: Committee of the Whole 7:00 p.m., Tuesday, March 20, 2007 City Hall Conference Room Administration Committee Meeting: Committee of the Whole 7:00 p.m., Tuesday, April 3, 2007 City Hall Conference Room Public Safety Committee Meeting: Committee of the Whole 7:00 p.m., Tuesday, April 3, 2007 City Hall Conference Room Presentations: Certificates of Recognition for Public Works Employees City Council Meeting Agenda March 13, 2007 Page 2 -—----------------———------ —--------------- ------------ Public Hearings: None ----—-------------------- Citizen Comments: Consent Agenda: 1. ADM 2007-19 Monthly Treasurer's Report for January 2007 2. ADM 2007-20 YMCA Partnership Request-Tri-City Challenge- become a partner in Tri-City Challenge, subject to inclusion of$1500.00 in the FY 07108 budget 3. CC 2007-03 Ordinance Establishing Special Service Area Number 2006-113 (Cannonball/Beecher Road Project) - authorize Mayor and City Clerk to execute 4. PKBD 2007-03 Yorkville Youth Baseball/Softball Association 2007 Agreement-authorize Mayor to execute 5. PKBD 2007-04 Resolution Approving General Policies and Procedures for use of City Parks, Fields, and Facilities -authorize Mayor and City Clerk to execute 6. CC 2007-04 Historical Street Name Recommendation-Irvin F. Monkamier- approve name Plan Commission/Zoning Board of Appeals: Minutes for Approval(Corrections and Additions): Minutes of City Council-None Minutes of Committee of the Whole-October 3, 2006 and January 16, 2007 Bill payments for approval from the current Bill List(Corrections and Additions): Checks total these amounts: $ 575,543.92 (vendors) (See revised summary sheet in packet) $ 207,772.42 (payroll period ending 2/17/07) $ 783,316.34(total) Reports: Mayor's Roo 1. In-Town Road Program (Phase 2 Utilities)-Award Contract 2. Resolution Approving the Revised Job Description for the Position of Community Relations Officer(Formerly Known as "Community Relations Manager") 3. Appointment of Ward 2 Alderman-Replacing Alderman Wolfer City Council Meeting Agenda March 13, 2007 Page 3 Reports (con't): City Council Report: City Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator's Report: Finance Director's Report: Director of Public Works Report: Chief of Police Report: Director of Parks &Recreation Roort: Community Development Director Report: Community Relations Manager: Community& Liaison Report: Committee Reports: Public Works Committee Report: 1. No Report. Economic Development Committee Report: 1. No Report. Public Safety Committee Report: 1. No Report. Administration Committee Report: 1. ADM 2007-22 Benefit Renewal and Insurance Program a. Renew Annual Contracts for Insurance Coverage for City Employees and Establish Employee Contribution for Health Insurance b. Elected Officials Participation in Health Insurance Plan and Resolution Relating to Participation by Elected Officials in the IMRF City Council Meeting Agenda March 13, 2007 Page 4 Additional Business: Executive Session: 1. For litigation,when an action against, affecting or on behalf of the particular body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding has been recorded and entered into the minutes of the closed meeting. Mayor's Report#2• 1. Kendall Marketplace Litigation Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES -------------------------------- ;PUBLIC WORKS; =_=__ AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 PM Tuesday, March 13, 2007 PRESENTATION: 1. Certificates of Recognition for Public Works Employees PUBLIC HEARINGS: 1. None CITIZEN COMMENTS: CONSENT AGENDA: 1. ADM 2007-19 Monthly Treasurer's Report for January 2007 2. ADM 2007-20 YMCA Partnership Request—Tri-City Challenge 3. CC 2007-03 Ordinance Establishing Special Service Area Number 2006-113 (Cannonball/Beecher Rd. Project) 4. PKBD 2007-03 Yorkville Youth Baseball/Softball Association 2007 Agreement 5. PKBD 2007-04 Resolution Approving General Policies and Procedures for use of City Parks, Fields, and Facilities 6. CC 2007-04 Historical Street Name Recommendation—Irvin F. Monkamier Minutes for Approval(Corrections and Additions) Minutes of City Council: None Minutes of Committee of the Whole: October 3, 2006 and January 16, 2007 Bill Payments for approval: $ 575,543.92 (vendors) $ 207,772.42 (payroll period ending 2/17/07) $ 783,316.34 (total) REPORTS: Mayor's Report: 1. In-Town Road Program(Phase 2 Utilities)—Award Contract 2. Resolution Approving the Revised Job Description for the Position of Community Relations Officer(Formerly Known as"Community Relations Manager") 3. Appointment of Ward 2 Alderman—Replacing Alderman Wolfer COMMITTEE REPORTS: Public Works Committee: 1. No Report Economic Development Committee: 1. No Report Public Safety Committee: 1. No Report. Administration Committee: 1. ADM 2007-22 Benefit Renewal and Insurance Program a. Renew Annual Contracts for Insurance Coverage for City Employees and Establish Employee Contribution for Health Insurance. b. Elected Officials Participation in Health Insurance Plan and Resolution Relating to Participation by Elected Officials in the IMRF. Additional Business Executive Session Mayor's Report#2: Kendall Marketplace Litigation CIA STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2007- RESOLUTION APPROVING GENERAL POLICIES AND PROCEDURES FOR THE USE OF CITY PARKS, FIELDS,AND FACILITIES WHEREAS, the City Council of the United City of Yorkville has considered and discussed establishing a policy concerning the use of city parks, fields, and facilities, and WHEREAS,the City Council has determined that it desires to establish such a policy, and WHEREAS, the text of the policy the City Council now desires to establish concerning the use of city parks, fields, and facilities is set forth on the attached Exhibit "A"which is incorporated herein, and NOW THEREFORE,upon Motion duly made, seconded and approved by the majority of those members of the City Council voting, the General Policies and Procedures for use of City Parks, Fields, and Facilties is hereby approved by the City Council of the United City of Yorkville in the form set forth on Exhibit"A" attached hereto and incorporated herein. JAMES BOCK JOSEPH BESCO VALERIE BURD PAUL JAMES ROSE SPEARS MARTY MUNNS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2007. MAYOR Passed by the City Council of the United City of Yorkville,Kendall County, Illinois this day of , A.D. 2007. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Page 1 of 4 DRAFT COMMITTEE OF THE WHOLE Tuesday, October 3,2006 7:00 P.M. City Conference Room Present Mayor, Art Prochaska Travis Miller Alderman, Marty Munns David Mogle Alderman Joe Besco Denise Kasper Alderwoman Valerie Burd Don Bailey, Harlem Irving Alderman Paul James Sam Polsky,Polsky&Associates Alderwoman Rose Spears Heather Gillers,Beacon News Alderman Jim Bock Lynn Dubajic,YEDC Alderman Jason Leslie Peter Raphael, William Blair City Attorney,John Wyeth Lisa Lyon,Ehlers&Associates City Administrator,John Crois Barbara Chevalier, Speer Financial Finance Director, Susan Mika Michael Anderson, PDQ Link Treasurer,Bill Powell Tony Scott,Record Bart Olson Rick Filler,HIC The meeting was called to order at 7:00 pm by Mayor Art Prochaska Public Hearing Alderman Leslie moved to go into Public Hearing. Alderman Bock seconded the motion. All were in favor. The motion carried. There was some discussion about the SSA for the Commercial part of the property. This will be in addition to the creation of the Business District. The SSA will not affect the School District. Alderman Bock moved to adjourn the Public Hearing. Alderwoman Spears seconded the motion. All were in favor. The motion carried. Presentations: None. The new Police Dog, O'Neal came to visit. It is his first week out on the street. He is a 2 year old purebred that came from Virginia. He is trained as a Bomb Dog. Public Safety Committee: 1. Discuss Public Safety Liaisons-The Public Safety Committee would like to appoint Alderman Bock to Human Resources, Alderwoman Burd to the School District, and Alderwoman Spears to KENCOM. 2. PS 2006-39 Police Reports for September 2006—These are just FYI. 3. PS 200640 Set Trick or Treat Hours for Halloween—The hours will be from 4:00 pm—7:00 pm on October 31, 2006. 4. PS 2006-41 Request for Two Patrol Officer Replacements—These do not need to be approved,they are just FYI. Paye 2 of 4 5. PS 2006-17 Smoking Ban Discussion—There were several surveys in the packet. There was some discussion about which would be the best survey, and in what way it could get out to the public. There was some discussion about the cost of a mailer. It could be in the Newsletter or on the Web page. There would be several Public Hearings before a vote would take place. A draft policy could be worked on and brought back. 6. Additional Business-It was brought up that Northwest Naturals,Nature's Variety, and Old Mother Hubbard are willing to provide food for the Police dogs at no cost. Administration Committee: 1. Discuss Administration Committee Liaisons—The Administration Committee would like to nominate Alderman Leslie for the Library Board. Metra and the Cable Consortium are still open. It was thought that Alderman Wolfer may like to be part of the Cable Consortium. 2. ADM 2006-63 Monthly Budget Report for August 2006—This is just an FYI. 3. ADM 2006-64 Monthly Treasurer's Report for August 2006—The Beginning Balance is $23,010,180.19. Revenues were$2,391,909.38, and Expenses were $3,859,653.78 for an Ending Balance of$21,542,435.79. The combined Fund Balance Reserve is 51.20%. Some items should have been budgeted for,but were not, so the Fund Balance will go down after the revised budget. This will move on to City Council on Consent Agenda. 4. ADM 2006-55 Cellular Telephone Policy—There was discussion on who needs to have a cell phone and who can have the direct connect feature only. The department heads should put this list together. There was also discussion about how many minutes each job position should have. There was discussion about whether or not an employee can bring their own number into the city's phone pool or get a second line billed to them. The policy will be revised and come back next month. 5. ADM 2006-56 Sprint Corporation Cellular Phone Contract—This will be a savings to the City. Right now the City spends approximately$3,000 per month, and this contract is for$2,048.44. It will cost$20 for new employees that receive phones. There will be 12 replacement phones that will need to be purchased at an additional cost. There is also a$5 per month insurance on the phones with a $100 deductible. This will move on to City Council on Consent Agenda. 6. ADM 2006-52 Strategic Planning—Larry Maholland from Sikich, LLP provided the low quote of$6,900. This will need to be done before the beginning of the year. This will move on to City Council on Consent Agenda. 7. ADM 2006-65 FY 06/07 Goal Updates—This is just an FYI. This will come back next month. The Goal Setting will be with Mr. Maholland. 8. ADM 2006-66 Conference Room Rearrangement—All meetings would be in the Council Chambers. The Conference Room would become 3 workstations. The Copy Machine would also move out of the Council Chambers. There is money in the Office Furniture Budget. The consensus was to take over the Conference Room for this purpose. Page 3 of 4 9. ADM 2006-67 Refunding of 2002,2002A&2003 Debt Certificates—This would be re-financing within the same"footprint"of debt. The old bonds do not have a penalty for terminating early. There would need to be an authorizing ordinance. This will come forward next Tuesday. There will be a 30 day waiting period, and if the interest rates shift,there is no obligation. This will move on to City Council on Consent Agenda. 10. ADM 2006-68 Resolution Authorizing the Opening of a Checking Account to Administer Grant Money—This is a grant to a private developer from the government to clean up a property on Rt. 47. The project will take 6 months to 1 year and the account will be closed as soon as the project is completed. This will move on to City Council on Consent Agenda. 11. ADM 2006-69 Resolution Declaring Official Intent to Issue Sales Tax Revenue Bonds for Kendall Marketplace—This is part of the incentive package for Kendall Marketplace. It will be limited to the Commercial portion of the property. There will be a notification provision added if the property should change hands. This will move on to City Council on Consent Agenda. 12. ADM 2006-70 School Site Study Update—Approval of Contract for Consulting Services—The school has agreed to pay for half of this study,but it is not in their budget right now. July 1St is the beginning of their next fiscal year. This will be subject to approval from the school board. This will move on to City Council on Consent Agenda. 13. ADM 2006-71 Community Relations Officer—Proposed Position and Draft Job Description—There is a person already doing these tasks. The job description has already been reviewed by the labor attorney. This is not a new position,just a slight change in title. There was some discussion about making this person a director or department head. For now the person is an officer, it could be changed to director in the future. The salary survey will be looked into at a later date. This will move on to City Council on Consent Agenda. 14. ADM 2006-72 Prohibition on Hiring Previous Department Heads—There was discussion about whether or not the council should be setting policies that restrict future councils. This will move on to City Council for consideration. 15. ADM 2006-73 E-Packets and Computers for Elected Officials—Laptops are$650 each, and have not yet been budgeted for. A policy will be drafted as well as implementing a computer rotation policy. 16. ADM 2006-74 Amendments to Governing Ordinance—There was some discussion about some changes to the ordinance. The changes will be in a marked up copy that will come back to a future COW. 17. ADM 2006-75 Discussion of a Dissemination of Information Policy—This was tabled. Detail Board Report Bill list): There was some discussion about several of the items on the bill list. There was also discussion about creating a policy for employees attending professional development activities. The bill list will move on to City Council for Consideration. Page 4 of 4 Ad hoc Technology Committee: 1. PDQ Link—There was discussion about having WiFi in the parks. It would be a service the City could provide to the people of Yorkville. This will move on to City Council on Consent Agenda. Mayor: 1. Coffee with the Mayor: October 7"'at Picture Perfect Custom Frame Works,211 S. Bridge Street(Route 47) from Noon until 2:00 pm.. Executive Session: For the purchase or lease of real property for the use of the public body. Alderman James moved to go into Executive Session. Alderman Bock seconded the motion. All were in favor. The motion carried. The meeting reconvened and was adjourned at 10:55 pm. Minutes submitted by Laura Leppert. Page 1 of 13 DRAFT UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE Council Chambers Tuesday,January 16,2007—7:00 pm In Attendance: Citv Art Prochaska- Mayor John Wyeth—City Attorney Paul James—Alderman John Crois—Interim City Administrator Valerie Burd-Alderman Eric Dhuse—Public Works Director Joe Besco—Alderman Susan Mika—Finance Director Rose Spears—Alderman Travis Miller—Community Development Director Marty Munns -Alderman David Mogle—Executive Director Parks &Rec. Jim Bock—Alderman Bart Olson—Assistant City Administrator Dean Wolfer—Alderman(left 11:35pm) Bill Powell—Treasurer Jason Leslie—Alderman Joe Wywrot—City Engineer Guests Gary Goldman Robert&Anna Marie Doherty Wendy Yaksich,MPI John Philipchuck, DBC, Ltd. Tim Winter,MPI Lisa Lyon, Ehlers Jeffrey Brewster Dan Cunningham,Kemper Sports Management Dan O'Malley, BSB Design Jim DiNaso, Jake Land Group Ryan Walter, Cemcon Carlos &Karen Bonet Dennis ? (not legible) Ken Koch, Park Board Marcia Ludwikowski Lynn Dubajic, YEDC William Dunn, EEI Jeff Freeman, EEI Tony Graff, Graff Mgmt. Mike Schoppe, Schoppe Design Dan Kramer, Attorney Todd Milliron Tony Scott, reporter The meeting was called to order at 7:01pm by Mayor Art Prochaska. PUBLIC HEARING: None PRESENTATIONS L Route 126& 71 Commercial—Concept Plan Dan Kramer,Attorney presented information regarding this plan for the 92-acre parcel at Rte. 126 and 71 and the vast majority is slated for commercial use. Rte. 126 will be relocated as part of this project. This matter was before the Plan Commission last week. He said the buildings are located next to the highway with storm detention behind the buildings. The rear of the property will be Page 2 of 13 comprised of a pod of duplexes and townhouses. A facility for Edwards Hospital is planned for the middle of the parcel. Part of the parcel is zoned B3 and is already annexed to the City. The developer indicated their willingness for some flex zoning. IDOT approval has not yet been given for a certain portion of 71 & 126. Until that happens, no permits will be issued according to Attorney Kramer. Copies of these concept plans have been given to IDOT for their review. Alderman Wolfer remarked he would like to see the IDOT approval. He felt the townhomes called for very high density at 5 units per acre. Many off-site improvements will be generated according to Mr. Kramer such as highway widening, extra lanes and a large amount of commercial business. In addition, it is hoped that Wing Road will be vacated and replaced by an internal road. Traffic signals were discussed and Attorney Kramer believes they will be installed in 2008 and will be installed before the development is completed. The right of way for the rerouting of 126 has been acquired. Alderman James commented that he would like to see all commercial in this area and no townhomes. It was noted that a 153,000 square foot store is expected at that location. This presentation concluded at 7:20pm. ECONOMIC DEVELOPMENT COMMITTEE: 1. EDC 2007-01 Building Permit Reports for December 2006 Alderman Bock commented that the building permits were up over last year by over 200 indicating that Yorkville is still thriving. More townhomes are being built said the Mayor and large groups of permits were taken out before December. Mr. Leslie added that it actually was the slowest December since 2002 and was consistent with the market in general. In general, Bart Olson said that 2006 set a record for new housing starts. This report will move to the consent agenda. 2. EDC 2007-02 Residential Development%y and Population Projection Bart Olson provided the 6-month update of population figures and said there were 971 new housing starts in 2006. His 2007 estimate is 1100 starts and added that some developments will be built out. Alderman Spears requested that SSA information be included in the next update. This report is for information only. 3. EDC 2006-36 Raymond Regional Stormwater Basin Outfall ConstructionlFunding Update Travis Miller said this was an update report and concerned funding for the outfall facility necessary for the southwest basin. So far, funding contributions have been received from all private parties except one in the amount of$500,000. Because of that, the City has not yet instructed the outfall contractor, Wheaton Trenching, until the funding is obtained. This matter has now become urgent since the outfall is needed to help with the high water table and the water park could be delayed as a result. Mr. Miller asked the Council to consider using City funds to make up the shortfall until the private party submits their funding. He previously asked Ms. Mika to check on possible fund sources taking into consideration, the current audit. Page 3 of 13 Letters giving a 30-day notice have been sent to the private party,with no response. Attorney Wyeth said the courts could be asked to intervene,however, the time factor will delay the start of the project. Mr. Miller said he has had verbal communication with the private party, with no further resolution to the problem. Alderman Leslie noted that Wheaton Trenching is also working with the water park developer. Alderman Bock asked if anyone was present representing Ocean Atlantic. Attorney Kramer said he could provide further comment on this matter in item#8 on this agenda. There was no further discussion at this time. 4. PC 2006-84 and PC 2006-85 Edward Health Ventures—PUD Agreement Attorney Dan Kramer said this matter had gone through C.O.W. a few weeks ago at which time suggested changes were made resulting in a revised annexation agreement. The changes dealt with the wooded area in hopes that grant money could be found. In the agreement, it states the City would have the right to "call"that land within a year's time. Mayor Prochaska said he would like to see a time period longer than a year for this property in order to allow for securing grants. If a developer offer is made, the City will receive 30 days notice. Alderman Wolfer asked if the wooded area could be saved in exchange for the higher density suggested in the earlier discussed concept plan for this area. Alderman Besco asked if a potential developer would be open to a plan including the trees. A 50-foot conservation easement as well as larger lots and park are included in the plan according to Mike Schoppe. Attorney Kramer also added that a total of 2-3 acres would be given for land cash. Land cash from other areas could possibly be used to purchase the wooded parcel. That will be discussed with the Parks Department. Other suggestions were the CorLands group and matching Oslad grants. Alderman Spears also stated the City should contact the City grant writer. It was noted that a tree study had been done. Ms. Burd suggested perhaps the wooded parcel could be developed into a park and used for patient rehab or for employees. It was suggested by Alderman James that the Rte. 126 and 71 intersection should be widened rather than just constructing turn lanes due to the amount of traffic. Attorney Kramer said that it would stifle commercial development if that financial burden were placed on one developer. It was noted that Rte. 126 is being funded for accident relief. Signalization is also needed at that intersection. Ms. Burd said drivers are using Rte. 71 as a means to bypass Yorkville and in a related matter, asked about the status of the Rt. 47 project. No capital budget has not been passed by the State in four years according to the Mayor. He added that schools and hospitals are important in determining road projects as well. The Mayor suggested language for road improvement projects needs to be written into the various development agreements. He also discussed a portion of the agreement referencing fees. Page 4 of 13 Dan Kramer summarized the points that will be addressed in revising this agreement: 1. Will talk to the developer about the 30-day issue 2. Will talk to the hospital regarding the fees 3. Will discuss verbage regarding road widening This item moves to the City Council next week if the changes are in by the coming Friday. 5. PC 2005-62 Route 47/Corneils Road Annexation Attorney John Philipchuck pointed out some plan changes: 1. The Kuhn property, 187 acres, has been removed from the proposal. This results in 728 acres rather than 916 and a reduction of units from 1764 to 1427. 2. Wheeler Road was also realigned so that it will not break up the neighborhood 3. Land for school site reduced from 67-acre donation to 41, school district would also like additional land there. Due to the importance of the City boundary being at Caton Farm Road, there were some issues for discussion. Those were 1) sanitary sewer, 2) water improvements, 3)road improvements and 4) commercial tax incentive. He asked for Council input and then introduced Wendy Yaksich of MPI to discuss those points. Sanitary Sewer There are two issues: 1) the scale of the improvement--will it be expanded to serve a larger area or just the MPI area and 2) funding. Ms. Yaksich asked that the City allow the $2,000 connection fees be used for improvement costs. She said there are 3 provisions in the agreement that she wished to discuss. MPI has agreed to a 12-month review schedule from date of annexation agreement to allow YBSD, City and MPI to identify a scalable sanitary solution,including funding. She explained"scalable" as short term improvements ultimately included in permanent YBSD infrastructure system. MPI has hired Deuchler Engineering for this evaluation. If no scalable solution is found in 12 months, she requested permission to proceed on a sanitary system for MPI only. She said MPI's contribution for the sanitary solution would be$5,421,000. Mr. Crois said the City cannot comment for YBSD. He said if the sanitary lift stations are abandoned or need repair in the future,he did not know if the City could give credit initially. The City's contribution for connection fees would be$2.8 million. MPI will also have a recapture agreement in place. He also said that if no solution is found after the 12-month period,the City must decide if they will give MPI a$2,000 tap on credit or if the credit will be given for what would possibly become part of a permanent system serving other developments besides just MPI. Alderman Wolfer asked if MPI would build the system looking towards eventual connection with other developments if the fee was waived. Ms. Yaksich said MPI would work towards the best solution. Mayor Prochaska said there will still be a need to run sewer lines through properties adjacent to MPI's in order to reach their property. He said he would want those properties to be able to Page 5of13 connect. In addition,he said that MPI should still maintain control of the lift stations after five years, as long as development is continuing. He also noted MPI wants utilization of the existing Rte. 47 right-of-way and that the City cannot promise what IDOT will allow. Language also needs to be added regarding the lift stations and right-of-way. Alderman Leslie asked for a further clarification of the recapture. Ms. Yaksich said the cap is for the scalable solution and additional funds would need to come from other sources besides MPI unless agreed to by other parties. She said MPI would allow for capacity for other property owners in the area. MPI is the only one making a commitment now and the additional costs are beyond MPI's ability to front at this time. Mayor Prochaska clarified that he was not expecting MPI to provide for the entire area, only the portion of the properties it crosses. The Mayor referred to page 10,paragraph D of the agreement and said he would not agree to the verbage that states the"City will not deny building permits due to lack of capacity at YBSD treatment facility." He said the capacity is out of his control and he cannot act on YBSD's behalf. Alderman Besco added that he would not agree to temporary infrastructure. He would also like to see the engineer's solutions. Alderman Spears agreed with Besco and further stated that the City should not be asked for such concessions. She suggested that a developer this large should be able to afford the needed infrastructure. Attorney Philipchuck said his client needs to make decisions if they want to go forward with the community. Mayor Prochaska said there needs to be some value shown for the City in these large developments, i.e., schools. He said he would like to see the scalable solution used. Historically he said the City reserves its money/credits for permanent uses. Alderman Munns asked if it was correct that the City would like this development because Joliet could try to capture this land and potentially have students in the Yorkville system. The MPI property is not contiguous at this time. Alderman Wolfer emphasized that he did not want the developer to walk away from this development and hoped that the scalable solution could be found. He also asked for opinions from the engineers. It was noted that the City established boundaries on Rte. 30 near Montgomery's boundaries,by constructing a water tower and other infrastructure. By establishing a southern boundary, Alderman Leslie said it would pave the way for more commercial development. This would be in anticipation of a"second population". Alderman Spears pointed out that in previous discussions,the Council expressed concerns regarding increased traffic on Rte. 71 and 47. She said it was wrong to rush into any decision. Ms. Spears noted problems with prior lift stations and felt that any temporary infrastructure is not in the best interest of the City. She cited the problems in the developments at the north end of the City. Mr. Philipchuck pointed out that his client kept their promises. Page 6of13 Water Improvements Ms. Yaksich said there are three main issues for water improvements: 1. Flexibility in determining size of water storage tank 2. Restrictions on building permits to insure improvements are made to serve property 3. Funding- asking City to allow MPI to use water connection fees of$3700 for single family units and$3171 for multi family unit towards improvement costs She reviewed the commitments that MPI has made for these improvements: deep well, water treatment plant, storage tank and water main extensions. The City's master plan identifies alternatives to the 1-million gallon storage tank. MPI has discussed the timing of this issue with the City and determined that the City will have up to the 200th building permit to decide if MPI should proceed with the construction of the storage tank. If the City moves forward with alternatives, MPI would contribute the cost of the 1-million gallon storage tank. They have trigger points in place. Ms. Burd asked if the developer would ask for an SSA. Ms. Yaksich said the agreement reserves the right to ask for an SSA,but the SSA would be retired through the fees already identified prior to the homeowner moving into the home. Mayor Prochaska, in a policy matter, asked if the fees are allowed for water conveyance and if it would take the place of the need for storage for that development? Mr. Miller said it could and that other developers would be required to build additional storage as they came in. In conclusion, Phillip Freeman said the connection fees for the development are less than $5 million and the needed improvements are close to $9 million, resulting in a timing issue. Road Improvements Ms. Yaksich requested full application of the City's road fees in the amount of$2.8 million, for upgrading of Wheeler Road, road widening on Immanuel Road and construction of collector roads in exchange for road improvements in excess of what is required by MPI. They estimate the actual cost to be more then$3 million. Alderman James asked that MPI also consider some widening of Rt. 47. Alderman Wolfer asked for a traffic study to be done in the area of the school to determine possible safety issues. Signalization is important to this area on Rte. 47. The Mayor said language should be included in the agreement for the developer to work with the City and State on Rte. 47 improvements. Commercial Tax Incentives Ms. Yaksich briefly discussed tax incentives and said MPI is asking the Council to commit to an incentive of 50% of the City's 1% sales tax to cover public improvement costs on the commercial property. She noted that City staff is recommending a change to read "up to 50%". She also said there is a possibility that Yorkville would become a home rule community before the development was completed, which could generate additional taxes. Attorney Philipchuck introduced Bill Shiner(sp?),the commercial developer consultant to review the commercial aspects. Mr. Shiner said Caton Farm will be a major retail and residential area. He referred to their 80-acre commercial parcel and said that it equated to $200 million in sales. Page 7 of 13 The Mayor said MPI wants credit for the donation of land for the proposed fire station,however, the fee is not based on land. Attorney Philipchuck said they had discussion with the Fire District and said they had already raised that issue with the developer and it will be addressed. Ms. Spears asked for a letter from the Fire District to indicate all issues are resolved. In conclusion,Ms.Yaksich asked the Council to direct staff to move this matter to the February 13th Council meeting, at which time they will bring a revised agreement. 6. PC 2005-62 Route 47ICorneils Road Annexation Travis Miller asked that this matter come back to C.O.W on February 20th with a vote on February 27th Attorney Frank Kortina(sp?)was present to represent a landowner of a 5-acre parcel at Corneils and Rt. 47. He said this matter had been before C.O.W. in 2006. He said the annexation agreement will be complied with and said that any commercial property here would join a business association and cooperate with taxes to help fund Rt. 47 improvements. Staff recommended restrictions on B3 zoning and asked for 40-foot right-of-way on Corneils Rd. This moves to City Council with suggested changes. 7. EDC 2007-03 Peter Kappos (Route 47ICorneils Annexation)Economic Incentive Agreement Attorney Dan Kramer said a signal is needed at this intersection and his client will contribute their share. (out of sequence) 9. COW 2007-01 Kendall Marketplace Financing A representative of Kendall Marketplace and Cannonball LLC said this is the second portion of the financing. This represents one-half of the sales tax. This item moves to the January 23rd Council meeting for a vote. (This discussion is continued from earlier in the agenda.) 3. EDC 2006-36 Raymond Regional Stormwater Basin Outfall Construction/Funding Update Attorney Dan Kramer was in attendance to represent Ocean Atlantic and a group of 10 property owners. He said this matter came before the Council in August,but financing has become much more difficult. The group has been working with Jim Ratos who has contributed money. Mr. Kramer said the group will have the money within 14 days and it will be hand delivered to Chicago Title. Some Council members felt the project should go forward while others preferred to wait until the money is in hand. This will move on to City Council. (out of sequence) 8. PC 2006-42 Westbury Village (North, West,Middle)—A nnexation and Concept P.U.D. Mr. Kramer said that the list of reasons for City approval of this development had been updated. 1. One new perk is a contribution of$32 million or that amount in public improvements. 2. A compromise has been struck regarding a municipal building fee. 3. A developer has agreed to front-fund a$16 million water system, they will have right to recapture$2 million from other parties 4. Front fund$4 million worth of improvements for YBSD Page 8of13 5. 28.5 additional acres of park land will be contributed 6. Contribute $1.2 million for design and permitting, however, only way to front fund these improvements is with temporary and permanent SSA's The attorney for the holding company, David Warner, discussed a memo and response between him and Travis Miller. It stated that if the annexation agreement was not approved by January, it would then have to wait until after the municipal elections. Mr. Warner said there was a unique law in Illinois that states that if an annexation is approved within 60 days of a general election, it cannot be recorded until after the election. Alderman Spears made reference to a 15-day examination and the fact that Mr. Warner is still requesting a time limit. She commented that the request was ironic in view of the fact that the City is still waiting for$500,000 from them. Mr. Miller said a time limit was not typical,but the Building Department must turn around permits. There are also many variables involved and Mr. Freeman noted that Yorkville is equal to or better than other municipalities in this regard. It was noted that the time limit for Grande Reserve was 30 days. Ms. Spears then recommended against a time limit, opting instead, for staff recommendations. Ms. Spears made reference to section 5 of the agreement regarding sanitary sewer and questioned why Ocean Atlantic should be allowed to determine what they can afford to build and when. Mr. Warner explained the order of building the sewers for 744 acres and said it could only be done in stages if Ocean Atlantic is solely funding this project. Ms. Spears commented that it was a risk to the City for pods to built in different areas rather than completing one. The Mayor recommended trigger points in this development. There was a brief discussion of gaining access to the development site and Attorney Kramer will speak with Travis Miller to resolve. Alderman Spears noted the phrase"eminent domain"in certain documents. She felt very strongly that it should not be included. It was made clear that it was a utility easement and the language will be revised and an alternate route will be researched. Paying the impact fees was another concern of Ms. Spears. A development representative said all fees will be paid, except the municipal fee. Only a portion of that will be paid. Further discussion will be needed. Ms. Burd asked if the development will receive recapture fees as other projects come in. Attorney Kramer said that if the development front funds, $16 million would be given to the City. If the requested density is maintained, that amount would be paid to the City with no recapture to the developer. Alderman James said the City does not discount fees,but Mr. Warner said his client is paying for many non-required items as well. It was noted that the total buildout population of this development will be 10,000 residents. Since the current population will be doubled, Mr. James argued that the developer needs to pay for many of the infrastructure items as well as others. Mr. Kramer pointed out that the developer is front funding City buildings. A plot of land for public facilities, was suggested by Mayor Prochaska. Page 9of13 Park sites were discussed next. Mr. Mogle said the 2-acre sites set aside, totaled 27 acres and he labeled that as inadequate. With a projected population of 10,000 in this development,he said 35 acres should be designated as park land. The park space is currently located on the north side of Galena and Mr. Mogle said that is not easily accessed by all. If 27 acres is the limit, The Park Board would like cash to be able to purchase more park land. Mr. Warner pointed out that 7 pools and clubhouses were being built by the developer, in addition to a golf course. However, the City would not have control of these facilities and the golf course, in particular, will become private after 5 years. The Mayor added that citizens always ask for additional ball diamonds,parks etc. A suggestion was made by Alderman Besco to use land cash or land donations and make a regional park on the outside of the development. The Mayor noted that the ball field facilities are behind the senior area,however, they are also near the Com Ed easements to be able to provide parking. A representative of the development pointed out the many amenities the development will provide for its residents. Ms. Spears pointed out that other Yorkville residents would not be able to use them and also the fact that two homeowner's associations that maintained their parks, have recently become defunct. As a result,those parks now must be maintained by the Parks Department. She suggested the developer work more closely with the Park Board and Alderman Bock concurred. There was a brief discussion of the expectations of the developer and staff. Alderman Burd suggested that perhaps the developer could help with the Rte. 47 widening with a possible reimbursement to the developer. Because of this possible reimbursement, she felt the developer should pay the City fees. Mr. Warner said they are not looking for a reimbursement,but would place funds into their SSA's. The Mayor said the City cannot set a precedent by reducing fees and said that he would like to see$400-$500 per unit from the developer. Mr. Warner asked for a freeze on the fees in 5-year increments so they have an opportunity to project the fees for a given time period. This will allow them to build in stages. Again,he pointed out that they are front funding many items. After more discussion, the Mayor asked the developer to return with a new draft of the agreement. This will come before C.O.W. on February 6a'. This discussion concluded at 11:35pm and the Council took a short break. PUBLIC WORKS COMMITTEE 1. PW 2006-211 ging Street Raw & Finished Watermains—Pedersen Invoice Public Works Director Eric Dhuse asked the Council to read the letter from the Pedersens that requested the City to void the charges to them based on out-of-pocket expenses. As their Alderman,Ms. Burd said she had spoken with them several times. She said they are caretakers of the historic area near the park. Ms. Pedersen had stated that the property was not left in good condition for a 2-year period during the time of a sewer project. Ms. Burd asked for consideration for them. The Pedersens had a gravel shoulder in front of their property and it was paved during this project. According to the Pedersens,the paving was not adequate and there was debris left in the street. Page 10 of 13 Alderman Besco said there was a contract in place for the paving,but the Pedersen had curbing put in at their own expense. It was noted there were two different projects that had been contracted for that area and he said the contractor needs to be held up to standards. He said the Pedersens felt the project was not moving fast enough and the City had many meetings with them regarding the projects. While Mr. Dhuse said he empathized with the Pedersens,the contractor is responsible for the work and the Pedersens spent money for repairs on their own. Alderman Leslie asked if there was any recourse from the contractor. Besco said the City should not pay twice for this type of project. Alderman Wolfer had viewed the problem area and it was suggested that the Council wait until he was present to obtain his input. The Pedersens have paid for slightly over $6,000. The consensus of the group was that the charges would not be reimbursed. 2. PW 2006-188 Fox Road Sidewalk Direction had previously been given to research the possibility of a trail or wide shoulder between White Oak Estates and River's Edge. In a memo to Mr. Crois, Mr. Wywrot stated that IDOT prohibits 2-way trails adjacent to roadways without a physical separation from the road. EEI looked at cost estimates and found it would cost$120,000 to $220,000. The cost of a sidewalk within White Oaks Estates would be about $51,000, which he recommended. Ms. Burd commented she would like to see a sidewalk/trail near Fox Road and route it through the Boy Scout Camp to River's Edge. She also asked if any funding was available for bike trails. There is grant money,however, it may take 5 years to receive. An informal poll was taken as to construction of a bike path or sidewalk and the consensus was a sidewalk. It was suggested it be built as part of the Fox Road project, depending on funds. 3. PW 2007-01 Kendall County 2007-2030 Transportation Improvement Plan A report regarding transportation improvements was received from the County detailing short range and long range projects. Mr. Wywrot gave a summary of some of those projects and said he will send a letter to the County with his comments. No further action was necessary. 4. PW 2007-02 Automatic Door Opener Pricing for Beecher Center and City Hall Eric Dhuse obtained quotes for the purchase of automatic doors for Beecher Center and City Hall. These openers are not budgeted items at this time,however, they will be considered at the mid-year budget review. No further action taken at this time. S. PW 2007-03 Wheel Loader Purchase Permission to seek a bid for a wheel loader was requested by Mr. Dhuse. This is a budgeted item. No further action at this time. 6. PW 2007-04 FPA Expansion Agreement—Dickson,Sleezer&Lindholm Properties This is a request by these property owners to expand the YBSD to their properties. This was formerly known as the Hallmark Property. Deuchler will complete the work and this moves to the consent agenda subject to developer funds. Page 11 of 13 7. PW 2007-05 Pre-Qualification Process for Well#10 and Well#10 Water Treatment Plant EEI recommended that a pre-qualification process be used in this matter prior to the bidding. Mr. Wywrot said that he and Mr. Dhuse would review the applications. This moves to consent agenda. 8. PW 2007-06 Longford Lakes—Final Acceptance &Letter of Credit Reduction #2 Montalbano homes has requested the City accept all public improvements. Mr. Wywrot said a few items are unfinished, however, they will be completed within the warranty period. He recommended approval of the public improvements as well as the reduction of the letter of credit. Moves to consent agenda. 9. PW 2007-07 Raging Waves—Letter of Credit Reduction #1 A request was received from the developer to reduce the letter of credit. Joe Wywrot recommended against this request since a letter of credit was never received for the sewer work and therefore,no reduction will be given. The second letter of a lesser amount will move forward and a vote will be taken. 10. PW 2007-08 Betzwiser Development—Letter of Credit Expiration 11. PW 2007-09 Saravanos Development—Letter of Credit Expiration These two items were discussed together. Both letters will expire in 90 days and Mr. Wywrot recommended they be called if not renewed. The Clerk was authorized to do so, if not renewed. Moves to consent agenda. 12. PW 2007-10 Countryside Pump Station— Change Order#1 Mr. Wywrot recommended approval of the final change order and it moves to the consent agenda. 13. PW 2007-11]DOT Highway Permit and Resolution—Rush-Copley Site (Rte. 34 Temporary Entrance) This highway permit allows for a temporary construction entrance off Route 34 at Beecher. The Mayor's signature will be needed on the application and resolution. This moves to the consent agenda subject to receiving the bond. 14. PW 2007-12 In-Town Road Program (Phase 2)—Railroad Permits Watermain and sewer pipes will be placed along the railroad right-of-way near Heustis. While Mr. Wywrot believes that permits and fees won't be required for this project,he referred to an 1870 document and said he asked that the fees be waived. The Mayor's signature will be needed for the permits and to authorize the $5600 in fees if that becomes necessary. This moves to the consent agenda. 15. PW 2007-13 Cozy Corner Subdivision—Offsite Watermain Easement This would allow the watermain to be looped giving this subdivision two sources of water. Moves forward to consent agenda. DETAIL BOARD REPORT Bill List) Bills discussed: Page 12 of 13 Alderman Spears questioned page 1: water operations lift stations—$356 for AT&T and Countryside lift station is shown at cost of$49. Mr. Dhuse said these are for dedicated phone lines and Countryside is a dial phone, thus the reduced cost. Alderman Munns questioned the $1000 amount for Christmas cards and to whom they are sent. They are sent to a list of businesses with which the City does business. The bill list moves forward to City Council for consideration. PARK BOARD L PKBD 2007-01 Park Naming Request for Prairie Meadow Mr. Mogle reported that a nomination had been received for a park to be named in honor of the Riemenschneider family. Many family members have volunteered at the Fire Department for several years. This will move forward to City Council for a vote. MAYOR 1. School District 115 Request for Tennis Courts The Mayor reported that the School District is removing the parking lot just south of the current tennis courts. Since the School was aware that the City was considering building new courts, the School approached the City asking about interest in constructing new courts in that area. They thought this could be a possible cost savings. The Mayor said that while this would help the school district, the City still wants courts on the south side of the river. At this time, this expenditure is not in the budget. The location is on school property and therefore an agreement would be needed. Mr. Mogle commented that a grant could not be used on school property and he said the cost would be approximately$25,000 to $30,000 and $50,000 with lights. Mr. Powell asked if the school district would deed the property to the City and then a grant could be researched? If the City moved forward with this project, there would be 10 courts at the location that could serve the needs of a tournament. Quotes will be obtained and it will brought back for more discussion. 2 Library Board Opening Mayor Prochaska said Board Member and Treasurer Russ Walter is retiring from the Board. Any applicants must live in the City. ADDITIONAL BUSINESS The Mayor said the Executive Session on the agenda would be cancelled for this evening. Page 13 of 13 Attorney Wyeth said he had received a response from the Attorney General and he referred to a memo in the agenda packets. Travis Miller reminded the Council there were six Public Hearings scheduled for the January 23rd Council meeting. He said the Rush Copley matter would move to the Feburary 13th meeting,that is a non-EDC meeting night and the meetings are already published. No further discussion. A planning session will be held on January 20th from 8-11 am per John Crois. Treasurer Bill Powell said that funds that were under-collateralized have now been resolved. There was no further business and the meeting adjourned at 12:43am. Minutes by Marlys Young, Minute Taker �u��Y��May Cir o United City of Yorkville County Seat of Kendall County 800 Game Farm Road EST. , 1836 Yorkville, Illinois, 60560 .� Telephone: 630-553-4350 09 O Fax: 630-553-7575 Website: www.yorkville.il.us �C E w TO: ELECTED OFFICIALS CC: JOHN CROIS, BART OLSEN, SUSAN MIKA FROM: RACHEL LARRABEE DATE: MARCH 7, 2007 RE: BILL LIST TOTAL I have removed two Ulrich invoices that totaled a credit amount of $975.00. The bill list total will change from $574.568.92 to $575,543.92. I have attached a new summary sheet for your convenience. UNITED CITY OF YORKVILLE PAYROLL SUMMARY 2/17/2007 SOCIAL REGULAR OVERTIME TOTAL IMRF SECURITY TOTALS ADMINISTRATION $27,074.18 $89.25 $27,163.43 $1,913.28 $2,049.85 $31,126.56 ENGINEERING $10,342.83 $17.10 $10,359.93 $788.39 $777.32 $11,925.64 POLICE $62,782.95 $496.78 $63,279.73 $404.39 $4,804.97 $68,489.09 C. DEVELOPMENT $8,651.27 $0.00 $8,651.27 $658.36 $658.25 $9,967.88 PUBLIC WORKS $24,582.78 $3,987.24 $28,570.02 $2,145.65 $2,180.72 $32,896.39 PARKS $14,069.60 $0.00 $14,069.60 $1,070.69 $1,069.81 $16,210.10 RECREATION $19,279.74 $0.00 $19,279.74 $1,221.54 $1,473.37 $21,974.65 LIBRARY $13,701.42 $0.00 $13,701.42 $432.50 $1,048.19 $15,182.11 TOTALSI $180,484.77 $4,590.37 $185,075.14 $8,634.80 $14,062.48 $207,772.42 TOTAL PAYROLL 2/17/2007 $207,772.42 TOTAL INVOICES 3/13/2007 $ 575,543.92 TOTAL DISBURSEMENTS $ 783,316.34 REVISED 3/7/07 `,QED C/T y Reviewed By: Agenda Item Number J� Legal ❑ ©� J Finance ❑ EST. 1 :tel 1836 Engineer y City Administrator 0 Tracking Number 20 Consultant ❑ -W Human ResourcesLE ❑ City Council Agenda Item Summary Memo Title: In-Town Road Program(Phase 2 Utilities)—Bid Results City Council/COW Agenda Date: March 13,2007 City Council Meeting Synopsis: Bids were received on March 9, 2007 for the referenced project. A recommendation for award of a construction contract will be distributed at the City Council Meeting on March 13". Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: 1 Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Co.'o United City of Yorkville Memo + 'A 800 Game Farm Road im Yorkville, Illinois 60560 Telephone: 630-553-8545 p� Fax: 630-553-3436 LE Date: March 9, 2007 To: John Crois,Interim City A stratorrr ll From: Joe Wywrot, City Engineer U CC: Lisa Pickering, Deputy City C k Subject: In-Town Road Program(Phase 2 Utilities)—Bid Results Bids were received today for the referenced project. Smith Engineering is reviewing the bids and will make a recommendation by Monday, March 12th. A summary of the bids and a recommendation for award of the contract will be distributed at the City Council meeting on March 13, 2007. a STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2007- RESOLUTION APPROVING THE REVISED JOB DESCRIPTION FOR THE POSITION OF COMMUNITY RELATIONS OFFICER (FORMERLY KNOWN AS "COMMUNITY RELATIONS MANAGER") IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE, after careful consideration,have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to revise the job description for the position of Community Relations Manager; and WHEREAS, the job position for Community Relations Manager will be revised to have the duties and responsibilities as set forth in the attached job description(Exhibit "A"); and NOW,THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THAT THE JOB DESCRIPTION FOR THE POSITION OF COMMUNITY RELATIONS MANAGER IS HEREBY REVISED. The job description(as revised by this resolution) for said position is attached hereto and is made part hereof as Exhibit"A", said description hereby taking the place of the former job description for Community Relations Manager. The hiring of a person to fill the said position should be subject to all probationary rules and regulations as set out in the current Employee Manual. This resolution shall become effective upon its passage. JAMES BOCK JOSEPH BESCO VALERIE BURD PAUL JAMES ROSE SPEARS MARTY MUNNS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2007. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2007. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 r UNITED CITY OF YORKV U COMMUNITY RELATIONS OFFICER—JOB DESCRIPTION (DRAFT, PROPOSED 12-21-2006) Department: Mayor's Office Reports to: Mayor Status: Full-time; exempt Supervises: Community Relations Intern; FVTV Contract Employees Pay Classification: Community Relations Officer Position Description Overview The Community Relations Officer is responsible for conceptualizing,initiating, and coordinating strategies that will provide news and information to all of the City's audiences, including citizens, consumers of services, the media, City Council members and City personnel. The Community Relations Officer is expected to use his/her discretion in developing and implementing City goals. Strategies will focus on developing and articulating common themes and messages regarding the City's mission, services, programs, strategies and actions. The Community Relations Officer plays a key role in public perception of the City; strong ongoing relationships will be expected between the Officer and residents, community-based organizations and local elected and appointed government officials. The Community Relations Officer edits the City and employee newsletters,maintains the City web page, and assists with other forms of external and internal communications, serving as the primary source and flow of communication coming into and out from the City. Essential Job Functions 1. Acts as the city's Public Information Officer. Writes, edits, and distributes press releases as necessary. As the PIO,the Community Relations Officer will: act as the City's spokesperson on behalf of the Mayor in the event that the Mayor is unavailable; disseminate information to the media in a timely manner; coordinate media press conferences and press packets when necessary; develop and maintain working relationships with the media on behalf of the best interest of the City. Must be available for on-call response to the media and public for major news events. 2. Acts as liaison to City residents and as a conduit to all departments with regard to complaints, information, and setting meetings to resolve resident conflicts. 3. Reviews, coordinates, and drafts (as necessary)the release of information by internal departments of the City. Assist internal staff with communications outreach as needed; work internally with other city departments to market programs and events to residents, including establishing, executing, and analyzing opinion polls and surveys as needed. 4. Works with other city departments to plan, organize, coordinate and implement special events. Uses discretion in developing and working with community groups to investigate feasibility and impact of additional city events. Partner with the City of Yorkville Parks and Recreation Department to promote all citywide events. 5. Coordinates the research, data collection and preparation of the City newsletter and employee newsletter. Writes and coordinates, with other staff members, department heads and City Council members, articles,reports, editorials and other material for publication in the City newsletters. 6. Maintains and updates the City Web site. Develop the Web site as the primary source of communication to Yorkville residents and effectively use the site as a marketing tool for potential new residents and businesses. 7. Oversees the overall marketing and communications strategy for the City to develop and implement a consistent image across the organization. Provides technical, creative and graphic design support to City departments for various promotional and informational items. Reviews City promotional/informational communications to the public. 8. Implements and revises (when necessary) the United City of Yorkville's public relations strategies,policies and procedures. 9. Serves as a liaison between the City and community organizations,boards, commissions and local government as assigned. Essential but not limited to the Yorkville Area Chamber of Commerce, Economic Development Corporation, the Aurora Area Convention and Tourism Bureau, and the Kendall County Ad Hoc Tourism Group. 10. Coordinates the videotaping and televising of City Council meetings, including working with FVTV Channel 17. Recruits, schedules and assist volunteers and contract employees with the videotaping of meetings. Work with FVTV and contract employees to increase programming. 11. Interviews, trains, develops, supervises, and conduct performance evaluation reviews of subordinate staff, as prescribed by the City's hiring policy. Evaluates future staffing needs as necessary. 12. Prepares and administers the public relations' annual operating budget. 13. Attends City Council meetings. 14. Works with other municipalities and partner with outside organizations to market the United City of Yorkville locally and on a regional level. 15. Manages the services of various vendors,printers and artists to produce large-scale publications. Proofreads typeset copy, oversees the production and distribution of publications, and provides authorization of the finished product. Requirements—Knowledge, Skills, and Abilities 1. Ability to use discretion in interfacing and interacting with other governmental agencies in the best interest of the City. 2. Ability to communicate clearly and concisely in both oral and written format. Skills in preparing written correspondence,press releases and promotional aids in a professional manner. Knowledge and proven ability of newsletter writing, editing and production. Ability to work one-on-one with printers and graphic designers. Proven ability with desktop publishing software including QuarkXPress, In-Design, Photoshop and Illustrator. Ability to write speeches and articles for publication. 3. Ability to adhere to strict confidentiality. 4. Ability to maintain a professional manner at all time. 5. Knowledge and demonstrated experience in the principles and practices of public relations and the techniques of graphics preparation, displays, and visual aids. 6. Ability to work independently and make timely decisions that would benefit the United City of Yorkville exhibiting sound and accurate judgment. The ability to apply problem-solving principles to resolve common and unusual problems in situations where only limited guidelines exist. 7. Ability to interpret, enforce, and adhere to City's public relations and universal policies and guidelines. 8. Ability to work on multiple projects at one time, and must possess strong organizational skills. 9. Ability to translate concepts and information into images and apply design principles. 10. Ability to supervise, train and evaluate assigned staff. 11. Ability to read, comprehend and speak English. 12. Ability to operate required office equipment in order to send and receive information with optical, auditory and manual dexterity; ability to use a keyboard to enter, retrieve or transform words or data. Proficiency with Web software and graphic design software. 13. Ability to lift or carry objects weighing more than 20 pounds; ability to push or pull supply carts, equipment or machines. Experience and Education 1. Bachelor's degree in Communications, Journalism, Public Relations, Public Administration or Business, Master's degree preferred; five(5)years of public relations, news writing, community relations required, experience in a municipal or government setting preferred; or, an equivalent combination of education and experience sufficient to perform the essential duties of the job as those listed above may be considered in lieu of Master's degree. 2. Valid state of Illinois Class D Driver's License required. The duties listed above are intended only as an illustration of the various types of tasks that may be required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description is not intended to be and does not constitute an employment agreement between the employer and employee, and is subject to modification by the employer as the needs of the employer and/or agency change, or requirements of the position change. UNITED CITY OF YORKVILLE SALARY SCHEDULES Approvedll/23/04;Revised 6/28/05 Min. Max. City Administrator $76,004 $107,023 Assistant Cit Administrator $60,000 $80,000 -Approved 2/28/06•• Finance Director $59,175 $83,325 Community Development Director $72,000 $95,000 "Approved 6/28/05 City Engineer $59,760 $84,150 City Park Designer $41,000 $57,000 -Approved 2/28/06• Urban Designer $41,000 $57,000 -Approved 2/28/06" Senior Enqineering Tech $41,000 $57,000 Community Relations Officer $50,293 $70,410 **Proposed** Engineering Tech $37,260 $53,524 Reception ist/Assistant $20,800 $27,967 Administrative Support Staff $32,085 $43,675 General Support Staff $26,910 $42,820 Chief of Police $65,078 $86,916 Police Office Supervisor $34,096 $48,172 Police Lieutenant $53,652 $72,200 Police Sergeant $46,506 $62,088 Police Officers **(Per Contract $39,627 $48,942 "Updated 5/1/05 Director of Public Works* $62,972 $82,204 "Revised 1/25/05 Foreman Street/Water/Park $45,550 $59,989 Maintenance Worker 1 $29,900 $41,749 Maintenance Worker 11 $34,155 $47,101 Operator $39,330 $52,454 Janitorial Tool Shop $23,805 $34,256 Executive Director- Parks & Rec $61,300 $86,319 Superintendent of Recreation $42,106 $59,291 Recreation Supervisor $32,085 $51,383 The salary range is subject to review and can be modified annually by Mayor& City Council. Annual Longevity Stipends will be made to all employees based upon the following After 6 years but less than 9 years $750 After 9 years but less than 14 years $1,000 After 14 years but less than 20 years $1,250 After 20 years but less than 25 years $1,500 After 25 years $2,000 =`,��o CJS o United City of Yorkville Memo 800 Game Farm Road EST -� p 1836 Yorkville, Illinois 60560 -4 Telephone: 630-553-4350 o 411-`' _ Fax: 630-553-7575 LE Date: March 7, 2007 To: City Council From: John Justin Wyeth, City Attorney CC: Denise Kasper, Benefits Specialist, John Crois, City Administrator Subject: Renewal of Health Insurance Contracts, Employee Contribution, Elected Officials Eligibility At last night's COW, you expressed a desire to do the following: a)renew the health coverage contacts (including vision and dental) as presented,b)provide that employees that choose PPO coverage shall contribute to health insurance costs in the sum of$25/month for single employee coverage, and$50/month for all employee plus family member coverage, c) authorize elected officials to obtain health coverages, and IMRF participation pursuant to the terms and conditions of coverage and participation in the contracts. The first two items(a and b above) can be formally authorized by you in the form of a Motion. You will see one at your places as is customary at Tuesday's City Council meeting. The third will require a motion(again, this will be at your place on Tuesday) as to health coverages, and a standard form Resolution, which you will find in your packets. Please call in advance of Tuesday,if you have any questions. 4 -'� /& A RESOLUTION RELATING TO PARTICIPATION BY ELECTED OFFICIALS IN THE ILLINOIS MUNICIPAL RETIREMENT FUND (MRF Form 6.64(Rev. 11/2004) (Income tax information can be found on the reverse side of this resolution) PLEASE ENTER Employer IMRF I.D.Number 00165 RESOLUTION Number WHEREAS,the United City of Yorkville EMPLOYER NAME is a participant in the Illinois Municipal Retirement Fund; and WHEREAS,elected officials may participate in the Illinois Municipal Retirement Fund if they are in positions normally requiring performance of duty for 1000 hours or more per year; and (600 OR 1,000) WHEREAS,this governing body can determine what the normal annual hourly requirements of its elected officials are, and should make such determination for the guidance and direction of the Board of Trustees of the Illinois Municipal Retirement Fund; NOW THEREFORE BE IT RESOLVED that the City Council BOARD,COUNCIL,ETC. finds the following elected positions qualify for membership in IMRF. TITLE OF ELECTED POSITION DATE POSITION BECAME QUALIFIED Mayor May 1, 2007 Alderman May 1, 2007 City Clerk May 1, 2007 Treasurer May 1, 2007 CERTIFICATION I, Jackie Milschewski the City Clerk NAME CLERK OR SECRETARY OF THE BOARD of the United City of Yorkville of the County of Kendall EMPLOYER NAME COUNTY State of Illinois, do hereby certify that I am keeper of its books and records and that the foregoing is a true and correct copy of a resolution duly adopted by its City Council at a meeting duly BOARD,COUNCIL,etc. convened and held on the day of, 20 SEAL CLERK OR SECRETARY OF THE BOARD Illinois Municipal Retirement Fund Suite 500, 2211 York Road, Oak Brook Illinois 60523-2374 630/368-1010 IMRF Form 6.64 (Rev. 11/2004) Service Representatives 1-800-ASK-IMRF(1-800-275-4673) A RESOLUTION RELATING TO PARTICIPATION BY ELECTED OFFICIALS IN THE ILLINOIS MUNICIPAL RETIREMENT FUND INCOME TAX INFORMATION All elected officials eligible to participate in IMRF are considered active participants in an employer sponsored retirement plan under the Internal Revenue Code, even if the official does not elect to participate in IMRF, and are subject to the IRA deductibility limits imposed by law. Rescission of this resolution is not definite evidence under IRS regulations that these elected positions are no longer covered by an employer sponsored pension plan. HERVAS, CONDON & BERSANI, P.C. ATTORNEYS AND COUNSELORS AT LAW CHARLES E.HERVAs �i MICHAEL W.CONOON 333 PIERce RO.,#195 MICHAeL D.BERSANI' ITASCA,IL 60143-3156 _ JASON W.ROSE CHRISTOPHER J.BECK (630)773-4774 ZRINKA RuKAVINA (888)268-4949 T.NICHOLAS GOANos FAx(630)773-4851 •AMWIsd In IMMOIS MW Poide Writer's e-mail address:cbmk®hcbattorneys.com March 9, 2007 PRIVILEGED & CONFIDENTIAL ATTORNEY/CLIENT PRIVILEGE VIA ELECTRONIC MAIL Mr.John Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 RE: Price, et al. v. United City of Yorkville Case No. 06 CH 0357 Our File No. 06-2020.4 Dear Mr. Wyeth: As we discussed earlier today, my office appeared before Judge Mueller this morning for the purpose of entering into the attached Settlement Agreement on behalf of the City of Yorkville. For convenience,I have underlined the provisions relating to those items that the City has agreed to under the Settlement Agreement. It is my understanding that the terms that relate to the City are the same as those previously discussed in closed session on February 27, 2007. If you have any questions or concerns,please do not hesitate to contact me. Very truly yours, HERVAS,CONDON&BERSANI,P.C. Christopher J. Beck Enclosure: Settlement Agreement cc: Michael D.Bersani IN THE CIRCUIT COURT OF THE SIXTEENTH,JUDICIAL CIRCUIT KENDALL COUNTY,ILLINOIS KYLE A. PRICE and MARTHA R.PRICE,co-trustees of QJ O the KYLE A. PRICE, Living Trust dated September 19,1998, ) 3± ? IEN COURT BRENT and JEAN WADSWORTH,STEVE P. BAZAN and } MAR p 9 2007 - MARION BAZAN, DAVID J.KISSER and JUNE M.KISSER, ) LOWELL P.IVERSON,GREGORY OLSON and BERNADINE c;'r,lFGG - OLSON,JOSEPH G.GILBERT and RITA L.GILBERT, ' KX i^dall Co. JUDITH M.VANT,HAROLD A.SCHESSLER,MARY ANN ) KAWCZYNSKI,CLAUDIA A.FARIAS,ERIC DANFORTH ) and NANCY DANFORTH,ARTHUR D.CRAWFORD, ) DONALD and JENNIE MULVEY,DUANE L.ORTON and } AUDREY K.ORTON, ) } Plaintiffs, ) VS. } No. 06 CH 0357 UNITED CITY OF YORKVILLE,an Illinois Municipal ) Corporation,CANNONBALL,LLC,HARLEM-IRVING,an } Illinois Corporation,COOPER HOME FURNISHINGS,an ) Illinois Corporation, ) } Defendants. } SETTLEMENT AGREEMENT The Court being advised that the Plaintiffs and the Defendants have agreed to a settlement of this action,the terms of which are incorporated below: A. The Plaintiffs, and each and every one of them, are the individuals named in the Complaint and particularly described in paragraphs 1 through 14 of the Complaint for Declaratory Judgment and Injunction. B. The Defendant,United City of Yorkville, exercises jurisdiction and control over the property subject to this lawsuit. C. The Defendant, Cooper Home Furnishings, Inc. was formerly the owner of the Subject Property and on October 25,2006, executed a quit claim deed to Cooper Land Company, 1 V Inc., an Illinois corporation, ("Cooper Defendants") which is presently the owner of the Subject Property. D. The Defendant,Cannonball, LLC has an interest in the Subject Property by virtue of making the application for rezoning of the Subject Property and has a contract to purchase the property from the Cooper Defendants. E. The Court finds that it has jurisdiction of all of the parties and the subject matter herein. F. The Plaintiffs and the Defendants agree that it is in their best interests that this matter be fully and speedily resolved without any further resort to the Court for relief. WHEREFORE, the parties adopt the following terms and conditions as their settlement agreement and acknowledge that the same are supported by sufficient consideration: 1. The parties agree that the validity of the Planned Development Zoning pursuant to Yorkville Ordinance 2006-95,approved and adopted September 26, 2006, and the Approved Plan shall be proven up in Court with the attorneys for the Plaintiffs and the attorneys for the Defendants present and participating in said prove up. Said prove up shall be scheduled for March 12,2007 at 9:00 a.m. 2. Provided that the Trial Court enters a final judgment order finding the Planned Development Ordinance adopted by the United City of Yorkville valid and finding the Approved Plan reasonable and consistent with the applicable legal principals found in LaSalle National Bank v. The County of Cook, 12 M. 2d 40 (1957) and otherwise consistent with the Planned Development requirements contained in the United City of Yorkville's Zoning Ordinance and Subdivision Code, the remaining terms and conditions of this Settlement Agreement shall be in full force and effect. z 2 s 3. Private Defendants and the City agree that the "Civic Use"identified on the site plan prepared by PFDA attached as Exhibit A shall not be used for a police station, provided, however, that Plaintiffs agree that it will not object to any future application to the City for a change in use of the Civic Use parcel from civic use to multi-family housing with single family housing along Cannonball Trail, with the single-family units along Cannonball Trail facing into the development parcel with each unit's driveway in the development parcel. The Private Defendants shall use reasonable commercial efforts to consummate a land exchange with the City involving the Civic Use parcel. The Private Defendants, pursuant to the City's approval, agree to reduce the cross-section on Blackberry Shore Lane from four-lanes to three-lanes. The Private Defendants agree to design and construct entry monuments on both sides of the entrance at Hickory Lane, provided, however, Plaintiffs, on or before May 1, 2008, shall secure for the Private Defendants the right to install such entry monuments, including but not limited to any easements or licenses necessary to enter onto private property in order to complete such installation. The design and cost of construction shall be mutually agreed to between the Private Defendants and the Plaintiffs living in the subdivision served by Hickory Lane. The Private Defendants agree that monument signs to be installed along Cannonball Trail as set forth on Exhibit A will be Type 3 signs as set forth on the attached Exhibit B and will not exceed four feet in height. The Private Defendants further agree to raise the height of the berms cross-hatched on the attached Exhibit C, designated "Berm Control Area" and adjacent to those outlots designated 11,12, 13,14 and 15,provided that(i) such increase in - the height of the berms is consistent with sound and accepted engineering practices,(ii) the increase in the height of the berms will not require retaining walls or other means to stabilize immediately adjacent soils, (iii) the ratio of the width of the berm to its height in 3 t the Berm Control Area will not exceed three feet in width to one foot in height in an It[(lu 10%. direction, and (iv) the berm in the Berm Control Area will maintain the same footprint set forth in the plans prepared by SEC Planning Consultants Iast dated January 27, 2007 and (v) the berms shall otherwise be in conformity with those plans and applicable law. The plantings called for on the berm shall be those as described in said plan. 4. Upon the later of(i) ten(10)business days after the time for filing an appeal has expired, and provided that no appeal is filed for within said time or (ii) ten business days after the Private Defendant Cannonball LLC has acquired the Iand that is the subject of this controversy from Defendant Cooper Home Furnishings, Inc. and Cooper Land Company, Inc., then the Private Defendant Cannonball LLC will pay to the Plaintiffs jointly,the sum of$325,000.00 and their attorneys,Rathbun,Cservenyak&Kozol,LLC. 5. As a condition of this settlement agreement and the Plaintiffs obligations therein, Private Defendant/Counter-Plaintiff Cooper Home Furnishings, Inc. and Cooper Land Company,Inc.,shall dismiss their counterclaim(s)against the PIaintiffs with prejudice,and each of them, upon the execution of this Settlement Agreement. As a further condition, each Plaintiff shall sign the Joinder attached to this Settlement Agreement. Such Joinder may be executed in counterparts and by facsimile transmission by the Plaintiffs, each of which shall be deemed an original,but all of which together shall constitute one and the same instrument. 6. All of the parties agree not to appeal or to participate in any appeal from the final judgment order entered herein. 7. In the event that an appeal is taken from the final judgment order, the Plaintiffs agree to put themselves on record in support of the Private Defendants' right to 4 construct the development pursuant to the Planned Development Ordinance and the Approved Plan with the modifications contained herein. 8. in the event of an appeal by the Plaintiffs, the terms set forth in paragraph 3 and paragraph 4 above will be of no force or effect. 9. The attorneys for the Plaintiffs have represented to the Court that they are authorized by all of the named Plaintiffs to enter into this Settlement Agreement; said attorneys have explained the terms and conditions of this Settlement Agreement to all of the named Plaintiffs; and that said named Plaintiffs have affirmed to said attorneys that they understand the contents herein and agree to the terms and conditions contained herein. 10. The Plaintiffs and the Defendants agree that none of the parties to this proceeding shall recover of and from any other party any costs which such party has sustained in connection with this cause. All such costs having been paid and shall remain with and be taxed to the party which has heretofore incurred such costs. The parties further agree that this Settlement Agreement shall act as a mutual release by all parties of all claims brought in this matter or that could have been brought. 11. The Plaintiffs and the Defendants agree that this Court may retain jurisdiction of the above-entitled action for the purpose of construing, implementing and enforcing the provisions of this Settlement Agreement. DATED: '2007 ENTER: Judge Thomas Mue 5 AGREED: Kyle A.Price and Martha Price,co-trustees of the Kyle A. Price Living Trust dated September 19,1998, Brent Wadsworth,Jean Wadsworth,Steve P.Bazan, Marion Bazan,David J. Kisser,June M. Kisser, Lowell P. Iverson,Gregory Olson,Bernadine Olson, Joseph G.Gilbert, Rita L.Gilbert,Judith M.Vant, - Harold A.Schessler,Mary Ann Kawczynski, Claudia A.Farias,Eric Danforth,Nancy Danforth, AGREED: Arthur D.Crawford,Donald Mulvey,Jennie Mulvey, Duane L.Orton and Audrey K.Orton, UNITED CITY OF YORKVILLE By: By: One of Their Attorneys One of Its Attorneys - Carl R.Buck Michael D.Bersani Rathbun,Cservenyak&Kozol,LLC Christopher J. Beck 618 W.Main Street Hervas,Condon&Bersani Plainfield,IL 60544 333 Pierce Road,Suite 195 (815)577-9763 Itasca,IL 60143 Fax: (815)577-9769 (630)773-4774 Fax: (630) 773-4851 AGREED: AGREED: COOPER HOME FURNISHINGS,INC. CANNONBALL LLC COOPER LAND COMPANY,INC. THE HARLEM IRVING COMPANIES,INC. By: By: One of Its Attorneys One of Their Attorneys Daniel J. Kramer Dallas C.Ingemunson Kelly A.Kramer Gregg Ingemunson Law Offices of Daniel J.Kramer Law Offices of Dallas C.Ingemunson PC 1107A S. Bridge Street 226 S. Bridge St.,PO Box 578 Yorkville,Illinois 60560 Yorkville,Illinois 60560 (630)553-9500 (630)553-5622 Fax: (630)553-5764 Fax: (630)553-7958 Thomas R.Burney Glenn C.Sechen = Deborah L.Mills Schain,Burney,Ross&Citron,Ltd. 222 N.LaSalle Street,Suite 1910 Chicago,Illinois 60601 (312)332-0200 Fax: (312)332-4514 6 OIj NDER The undersigned persons below hereby join in the execution of this Settlement Agreement for the purposes of expressing his or her acknowledgement and approval of the terms and conditions of this Settlement Agreement. KYLE A. PRICE,Living Trust dated September 19,1998 _ By: By: Kyle A.Price Martha R. Price Kyle A.Price,individually Martha R.Price,individually Brent Wadsworth Jean Wadsworth Steve P.Bazan Marion Bazan David J.Kisser June M.Kisser Lowell P.Iverson Gregory Olson Bernadine Olson Joseph G.Gilbert Rita L.Gilbert Judith M.Vant Harold A.Schessler 7 Mary Ann Kawczynski Claudia A.Farias _ Eric Danforth Nancy Danforth Arthur D. Crawford - Donald Mulvey Jennie Mulvey Duane L.Orton Audrey K.Orton TRB/Cannonball-Yorkville/Agreed-Final Judgment-0rder-2 27-07 8 X x y Y ......... '--,_-=-,-,,-.-^^-'�° ................... -,-^`-- .............' --- --------- TT ------------ PAW onvnmwAmA.*16 2W"m PACK ANA 4al ACM Aw NOM DATA COMMERCLAL WE tip MWAL"Son FIMMUL—4"CAMS IAL==10—SIT CIO UM pLm ML HOP*=TOM WASS AX MO vbmr�mo PROPOSED WE PLAN K WK OR TVVM ABC v ur 2-w 3W 46W � � EXHIBIT B �s-Wff - arot�oau ���'° MONUMENT SIGN-TYPE EXHIBIT C � r itfb �TA Cly.y Reviewed By: Agenda Item Number J2 G� Legal Finance ❑ lawFinance � © y City Administrator F1Tracking Number i . �O Consultant ❑ SCE Human Resources El City Council Agenda Item Summary Memo Title: In-Town Road Program(Phase 2 Utilities)—Bid Results City Council/COW Agenda Date: March 13, 2007 City Council Meeting Synopsis: Bids were received on March 9,2007 for the referenced project. Recommend award to the low bidder, R. A.Ubert Construction,for the amount of$889,661.00. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: United City of Yorkville Memo 800 Game Farm Road Esr. � � 1836 Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 S CE Date: March 12,2007 To: John Crois, Interim City Administrator From: Joe Wywrot, City Engineer u CC: Lisa Pickering,Deputy City Cler Sue Mika, Finance Director Subject: In-Town Road Program(Phase 2 Utilities)—Bid Results Bids were opened on March 9,2007 for the referenced project. This project consists of storm sewer, watermain, and sanitary sewer construction at various locations on Hydraulic,Van Emmon,Madison,Fox, Washington, Orange,Morgan,Adams,Heustis, and Mill Streets. The following bids were received: R. A. Ubert Construction $889,661.00 P.O. Box 160 Yorkville, Illinois 60560 Swallow Construction Corp. $932,534.00 4250 Lacey Road Downers Grove, Illinois 60515 Trine Construction Corp. $1,114,445.40 27W364 North Ave. West Chicago, Illinois 60185 Len Cox& Sons Excavating $1,360,390.00 151 Springfield Ave., Suite 10 Joliet, Illinois 60435 Bish Excavating Co. $1,378,724.70 15029 Rt. 30 Hinckley,Illinois 60520 CABO Construction Corp. $1,384,498.45 1300 S. Kilbourn, #200 Chicago, Illinois 60623 Elliott&Wood, Inc. $1,605,000.00 210 Industrial Drive DeKalb, Illinois 60115 Engineer's Estimate $1,107,752.80 R.A. Ubert constructed the utilities in the first phase of the In-Town Road Program in 2005, and also constructed the Countryside Interceptor sewer as a subcontractor in 2006. For both projects,they demonstrated that they are a competent contractor who worked with the city to minimize delays and disruption during construction. I recommend that the contract for construction of the In-Town Road Program(Phase 2 Utilities)be awarded to R.A. Ubert Construction for the bid amount of$889,661.00. This item has been placed on the March 13, 2007 Committee of the Whole agenda for consideration.