City Council Packet 2007 04-10-07 United City of Yorkville
800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
-�'� Telephone: 630-553-4350
o; h o Fax: 630-553-7575
LE
AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 PM
Tuesday,April 10,2007
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Paul James Valerie Burd Marty Munns Joe Besco
Jason Leslie Gary Golinski James Bock Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting:
Committee of the Whole
7:00 p.m., Wednesday, April 18, 2007
City Hall Conference Room
Economic Development Committee:
Committee of the Whole
7:00 p.m., Wednesday, April 18, 2007
City Hall Conference Room
Administration Committee Meeting:
Committee of the Whole
7:00 p.m., Tuesday, May 1, 2007
City Hall Conference Room
Public Safety Committee Meeting:
Committee of the Whole
7:00 p.m., Tuesday, May 1, 2007
City Hall Conference Room
Presentations:
1. Swearing-in of Officers Andrew J. Houghton and Matthew T. Ketchmark
City Council Meeting Agenda
April 10, 2007
Page 2
Public Hearings:
1. Centex Homes, a Nevada general partnership,petitioner,has filed an application with the United City of
Yorkville, Kendall County, Illinois, requesting an amendment to the existing annexation and PUD
agreement for the property commonly known as Bristol Bay. The real property consists of approximately
600 acres, located at the northeast and southeast corner of Route 47 and Galena Road,Yorkville, Illinois.
2. Proposed FY 2007-2008 Budget
Citizen Comments:
Consent Agenda:
1. ADM 2007-31 Monthly Treasurer's Report for February 2007
2. ADM 2007-33 FY 2006 Annual Treasurer's Report
3. ADM 2007-34 City Council Sound System Upgrade- approve agreement with Sound Incorporated
in an amount not to exceed$3,628.00 and authorize Mayor to execute, subject to legal review
4. PW 2007-65 Contract for Garbage, Refuse, Recycling and Yard Waste Collection- authorize Mayor and
City Clerk to execute, subject to legal review
Plan Commission/Zoning Board of Appeals:
Minutes for Approval(Corrections and Additions):
Minutes of City Council—None
Minutes of Committee of the Whole—November 7, 2006 and December 5, 2006
Bill payments for approval from the current Bill List(Corrections and Additions):
Checks total these amounts:
$ 424,215.31 (vendors)
$ 212,903.86 (payroll period ending 3/17/07)
$ 637,119.17 (total)
Reports:
Mayor's Report:
1. PKBD 2007-05 Wheaton Woods Nature Trail Certification
2. PKBD 2007-06 Purchase of Downtown Caboose
City Council Report:
City Attorney's Report:
City Clerk's Report:
City Council Meeting Agenda
April 10, 2007
Page 3
Reports (con't):
City Treasurer's Report:
City Administrator's Report:
Finance Director's Report:
Director of Public Works Report:
Chief of Police Report:
Director of Parks &Recreation Report:
Community Development Director Report:
Community Relations Manager:
Community& Liaison Report:
Committee Reports:
Public Works Committee Report:
1. No Report.
Economic Development Committee Report:
1. No Report.
Public Safety Committee Report:
1. PS 2007-05 Resolution Approving the Revised Job Description for the Position of Executive Assistant
to Chief of Police (Formerly Known as"Police Office Supervisor")
Administration Committee Report:
1. ADM 2007-35 Resolution Approving the Revised Job Description for the Position of Human Resources
Manager(Formerly Known as"Payroll/Benefits Specialist")
Additional Business:
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES
--------—--------------------------
;PUBLIC WORKS1
--- - - ------------------
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Committee: Alderman Munns Streets and Alleys YBSD
Committee: Alderman Sanitation and Waste
Committee: Alderman James
City Council Meeting Agenda
April 10, 2007
Page 4
COMMITTEES, MEMBERS AND RESPONSIBILITIES (con't)
—
---------------------------------- -
,,ECONOMIC DEVELOPMENT;
Committee Departments Liaisons
Chairman: Alderman Munns Planning& Building& Zoning Chamber of Commerce
Committee: Alderwoman Burd Business & Economic Dev. Kendall County Econ. Dev.
Committee: Alderman Besco Plan Commission
Committee: Alderman Leslie Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention&
Tourism Council
Downtown Re-development
PUBLIC SAFETY
------------------------
Committee Departments Liaisons
Chairman: Alderwoman Spears Police Human Resource Comm.
Committee: Alderman Schools School District
Committee: Alderman Leslie Public Relations KenCom
Committee: Alderman Bock
I--------------------------------------------•
-ADMINISTRATIOl
--- - - -----------------------
Committee Departments Liaisons
Chairman: Alderman James Finance Metra
Committee: Alderwoman Spears Public Properties Library
Committee: Alderwoman Burd Personnel Cable Consortium
Committee: Alderman Bock
AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 PM
Tuesday, April 10, 2007
PRESENTATION:
1. Swearing-in of Officers Andrew J. Houghton and Matthew T. Ketchmark
PUBLIC HEARINGS:
1. Centex Homes
2. Proposed FY 2007-2008 Budget
CITIZEN COMMENTS:
CONSENT AGENDA:
1. ADM 2007-31 Monthly Treasurer's Report for February 2007
2. ADM 2007-33 FY 2006 Annual Treasurer's Report
3. ADM 2007-34 City Council Sound System Upgrade
4. PW 2007-65 Contract for Garbage,Refuse, Recycling and Yard Waste
Collection
Minutes for Approval (Corrections and Additions):
Minutes of City Council:None
Minutes of Committee of the Whole: November 7, 2006 and December 5, 2006
Bill Payments for approval:
$ 424,215.31 (vendors)
$ 212,903.86(payroll period ending 3/17/07)
$ 637,119.17 (total)
REPORTS:
Mayor's Report:
1. PKBD 2007-05 Wheaton Woods Nature Trail Certification
2. PKBD 2007-06 Purchase of Downtown Caboose
COMMITTEE REPORTS:
Public Works Committee:
1. No Report.
Economic Development Committee:
1. No Report.
Public Safety Committee:
1. PS 2007-05 Resolution Approving the Revised Job Description for the Position
of Executive Assistant to Chief of Police(Formerly Known as"Police
Office Supervisor")
Administration Committee:
1. ADM 2007-35 Resolution Approving the Revised Job Description for the
Position of Human Resources Manager(Formerly Known as"Payroll/
Benefits Specialist")
Additional Business
�(,���� ►� -��-�c�V► tic
3/19/2007
FIRST AMENDMENT TO ANNEXATION AGREEMENT
(Amends the Amended and Restated Annexation Agreement relating to a portion of the
property commonly known as the Bristol Bay Subdivision,Yorkville,Illinois)
THIS FIRST AMENDMENT TO ANNEXATION AGREEMENT ("Amendment") is
made and entered into as this day of , 2007, by and between the UNITED
CITY OF YORKVILLE, a Municipal corporation organized and existing under by virtue of the
laws of the State of Illinois (hereinafter referred to as "CITY") by and through its Mayor and
Aldermen ("Corporate Authorities") and CENTEX HOMES, a Nevada. general partnership
("CENTEX HOMES").
WHEREAS, CENTEX HOMES and CITY are among those patties to that certain
Amended and Restated Annexation Agreement made and entered as of the 26th day of April,
2005 and recorded with the Kendall County Recorder of Deeds on December 1, 2005 as
Document Number 200500037333 ("Annexation Agreement"); and
WHEREAS, Paragraph 33BB provides a method for amendment of the Annexation
Agreement; and
WHEREAS, all public hearings as required by law have been duly held by the
appropriate hearing bodies of the CITY relating to the matters covered by the this Amendment;
and
WHEREAS, the CITY and CENTEX HOMES have given all appropriate notices due to
be given pursuant to applicable provisions of the Illinois Compiled Statutes, the CITY Codes and
the terms of the Annexation Agreement; and
WHEREAS, the Corporate Authorities, after careful consideration, have concluded that
CENTEX HOMES' request for an Amendment to the Annexation Agreement will continue to
promote the sound planning and development of the CITY and will otherwise enhance and
promote the general welfare of the people of the CITY; and
WHEREAS, in accordance with the powers granted the CITY by the provisions of the
Illinois Compiled Statutes, 65 ILCS 5/11-15.1-1 through 5/15-15.1-5, inclusive, relating to
annexation agreements, the CITY and CENTEX HOMES wish to provide for various matters
related directly or indirectly to the annexation and development of a portion of the SUBJECT
PROPERTY.
NOW, THEREFORE, in consideration of the foregoing preambles and mutual covenants
and agreements contained herein, the receipt and sufficiency of such consideration being hereby
acknowledged, CENTEX HOMES and the CITY agree as follows:
1. The foregoing recitals are incorporated herein and made a part of this
Amendment.
CH199 4772292-6.001319.0306
2. All terms used in this Amendment shall have the same meanings as set forth in
the Annexation Agreement unless the context clearly indicates a separate or
different meaning to any such term.
3. In the event of a conflict between the terms of this Amendment (specifically
including all Exhibits) and the Annexation Agreement, the terms of this
Amendment shall control and prevail.
4. The Raymond Stormwater Management and Stormwater Sewer Outfall
Improvement Agreement, dated , 2007, previously approved by the
CITY, is attached hereto as EXHIBIT A.
5. The CITY acknowledges and agrees to consider as satisfied the requirements of
Paragraph 10 of the Annexation Agreement which called for CENTEX HOMES
to provide easements over certain parcels described therein. Nothing contained
herein shall be construed to modify the obligations of CENTEX HOMES or any
other person or entity to convey title to the land designated for the Regional
Stormwater Management Facility to the CITY pursuant to the terms of the
Annexation Agreement. Furthermore, CENTEX HOMES' obligations under
Paragraph 10 shall only arise if and when CENTEX HOMES acquires title to all
or any portion of the land designated for the Regional Stormwater Management
Facility.
6. The CITY further acknowledges and agrees that CENTEX HOMES has fulfilled
all of its obligations under Paragraph 10 of the Annexation Agreement which
called for CENTEX HOMES to construct a swale along the east boundary of that
portion of the SUBJECT PROPERTY north of Galena Road as such swale is
depicted on"Exhibit I"to the Annexation Agreement.
7. The CITY acknowledges and agrees that CENTEX HOMES has fulfilled all of its
obligations under the Annexation Agreement with respect to the establishment
and construction of the Rob Roy Creek Interceptor Sewer System. The
Interceptor Sewer Termsheet dated , 2006, previously approved by the
CITY is attached hereto as EXHIBIT B.
8. The CITY acknowledges and agrees that CENTEX HOMES has fulfilled all of its
obligations in excess of that required by the Annexation Agreement with respect
to cash, land and other donations to Yorkville Community School District
Number 115 as it relates to that portion of the SUBJECT PROPERTY located
North of Galena Road and legally described on EXHIBIT C attached hereto
("Exhibit C Property"). The School Agreement, dated ) 2006,
previously approved by the CITY, is attached hereto as EXHIBIT D.
9. The CITY shall be and remain responsible with respect to the obtaining of any
and all signatures on any Plat of Subdivision as well as obtaining any rights and
authority to enter and leave the SUBJECT PROPERTY from Route 47 generally
-2 -
CHr99 4772292-6.001319.0306
in the locations shown on each Preliminary Plat and Final Plat of Subdivision
impacting the Exhibit C Property.
10. All Exhibits attached hereto are made a part of this Amendment.
11, In all other respects, the Annexation Agreement remains unamended and in full
force and effect.
IN WITNESS WHEREOF, CENTEX HOMES and the CITY have set their hands and
seals to this Amendment as of the day and year first above written.
CITY OF YORKVILLE
By:
Title:
Attest:
Title:
CENTEX HOMES, a Nevada general partnership
By: Centex Real Estate Corporation, a Nevada
corporation and its Managing General
Partner
By:
Its:
-3 -
CH199 4772292-6.001319.0306
STATE OF ILLINOIS )
) SS.
COUNTY OF )
I, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HEREBY
CERTIFY that personally known to me to be the
of CITY OF YORKVILLE, a Municipal corporation, and personally
known to me to be the same person whose name is subscribed to the foregoing instrument,
appeared before me this day in person and acknowledged that as such ,
he/she signed, sealed and delivered said instrument as of said limited
liability company, pursuant to authority given by the Board of Directors of said corporation as
his/her free and voluntary act, and as the free and voluntary act and deed of said corporation, for
the uses and purposes therein set forth.
Given under my hand and official seal,this day of , 2007.
Notary Public
My Commission Expires:
-4-
CHI99 4772292-6.001319.0306
STATE OF ILLINOIS )
) SS.
COUNTY OF )
1, the undersigned, a Notary Public in and for said County, in the State aforesaid, DO HEREBY
CERTIFY that , personally known to me to be the
of Centex Homes, a Nevada general partnership, and personally known to me to be the same
person whose name is subscribed to the foregoing instrument, appeared before me this day in
person and acknowledged that as such , he/she signed, sealed and
delivered said instrument as of said general partnership, pursuant to
authority given by the Board of Directors of said general partnership as his/her free and
voluntary act, and as the free and voluntary act and deed of said general partnership, for the uses
and purposes therein set forth.
Given under my hand and official seal,this day of ) 2007.
Notary Public
My Commission Expires:
CH199 4772292-6.001319.0306
STATE' OF ILLINOIS
COUNTY OF K FNDA LL
RAYMOND STOWNINN,'i%TER INIANAGE.',NIEWAND STORIVI SEW-F'R
OUTF.ALL IMPROVE.VIENT AGREEME '
NOW C.'(WIFS the tjji-tk,tj ("t\1 orf York ville, hereinafter rel'ared it) as -CHA"'
and C.'entex llonles. ltereillafiel ref'orred to as "CENTEA". "rho M consideration of
entering into this RA)'MOND STORMWATIAZ MANAGENJIENT AND STORM
OUITFAI.A.. [IMPROVEM. NT AGREENIENT dated
\ `IIF--RI AS. elle (A T)' is WilstruCted. on !and that it owns or
will acquire. tile Ravillond Regional StorniNvater IN-1allagement Facility (lierellialter
"FACILITY") to serve the C1 1"i", vzlfi011s PfOPel-t-Y O%Vllcl-s, alld .111 adjoining tic'" vice area
1'euionall/.ed basis, and
to [acilitate construction o1*1he FACILITY, CITY intends to acquire
rights to certain real propel-IN, described ill the attached Exhibit "A" (hereinafter
"PROPFRTY"); and
Wlil--*Rl-,\S, the CITY will Also construct the 1Zaymond Outfall' (hereinafter
-OUTFALL".) from the FACILITY to the. OUTFALUS terminus. all as depicted on
FIXIlibit "B",- and
WHEREAS, it is Otilililt-ed that the cost of iaid OUTFALL and related
appurtenances will be in excess of"SI,200,000, hull the CITY does not have finalicing in
place to construct (lie same; and
WHEREAS, CE'NTEX owns real property located north of Galena Road(which is
north of the Property) (hercinatier "!.UNTEX-OWNED PROPERTY"), which .will
benefit from the constiuction ofthe OUTFALL; and
W1IERV, s. the C:'ITNY h.is re(ILICstCd C FNTFX pay fi325,000 liar the construction
and instaliation ofthe !:)l l l .11.1..; ,incl
W11FRFAS• tits C'111' approved Ordinance 2005-36 ;\nncxin� Property ,and
Approving an Annexation Agrecment, pursuant to which it entered into ate :lnnexatiott
Agreement dated April 16. 2005, filed for record in the office of the Kendall County
Recorder affil December 1. 00-;� as document # 00500037333 (herciliatter,
"ANNEK-- TiON AGRI�::I NIENT"), with CE.:NTEX as "f)1=.VEi C)PER" and other parties-
as "OWN1 RS" (the ANNEXATION AGRE ENNI ANT is included in this A6RII-W E'NT
by this reference as if attached hereto); and
WFII�.RFAS, the ANNEXATION AGREEMENT rcgttires, among. other
pro%°isions, that the DEWE:LOPER contribute the PROPERTY to the CITY at the time
DFVI LOPER becomes the owner of the; PROPERTY and, at the Ci'TY'S request, to
provide can easement tier construction and operation of the_ FACILITY pricer to the time
the. DFVLLOPFR becomes [lie owner of the Property, all as described in the.
ANNF..XA'I'ION ACiREEMENT; ;end
WHEREAS, the CiTY liras requested and C:C:NTEX has obtained and delivered to
the CITY an easement over the portion of the Property described in attached Exhibit "C"
(hereinafter, ";\iI SIROW EASE M ENT"), which is the portion of the Property necessary
to complete "Phase Otic-" of the FACILITY ("Phase One" is depicted ori Exhibit "13");
and
2
WHEREAS, CENTEX has olfered to male the contribution to the construction of
(lie FACILITY and OUTFALL requested by the CITY in lieu of providing to the CITY
,in casement over the poi'tiOn ofthe Pimperty described in attached Exhibit "i)."
N0)11' Ti1FRFF(VF_. in consideration cif, ilie mumal cm-marts, recital. and the
i?lliMI MY Wiprt)(al 1)1)11MMUIJ hereinafter tilt forth itt: particsi`ggreo.. ns follows;:
i. The recitals herein Contained are adopted herein and made an enibrecable part of
this AGRF. \4 NT.
2. Within 30 clays or demand by Be CITY, C'I NTI`X shall deposit S325,000
("OUTFALL FUNDS") in .in escrow accoum to be established by the CITY. 'File
C)E_1TFALL FUNDS shall he used solely lbr the crisis of enghiccring,
constructing_, and Asta1169 the OUI All pursuant to the OUTFAL:L.
CONSTRUCTION DESIGNS. Any amo uts remainingafter design, construction
and installation of the OUTFALL L by the CITY shall be returned to (_'I NTI X.
.3. CiTY agrees to enter into written agreements for recapture of CENTEX's
contribution of ourFAL:L FUNDS Prom any property owner purchasing use of
(or other\. iSC usin`) the FACILITY or Connecting to the OUTFALL,I'ALL, with the
exception of tine "Suer Property," which is the property identified \vith PiN
#0217226010 by the Kendall County Assessor's ofTice. The recapture agreenncnt
must be in form and substance acceptable to the C1"I'Y and CEN Ex and
approved by the City Council.
4. The CITY agrees to consider as satisfied the rquirements of'Paragraph 10 of the
ANNEXATION AGREEMENT, which called for CENTEX to provide casements
over the parcels described in Exhibits "CT" and "D". However, nothing; contained
herein shall be construed to modify the obligations of the DEVELOPER to
3
convey title to the land designated for tale FACILTY to the CITY pursuant to the
terms of the ANNEXATION AGREEIVIFNI T if DEWELOPI:R becomes the owner
of that land.
ti. C`INTI.X aVJVCS to COnstrnct, at (71"NTF.Vs side alar, a temporary storm water
CUnVCVanCe route betweell the emsting storm hater Culvert Crossing at (.Ialena
Ro8d to the western portion of the Regional Dclention Basin identified as "Phase
One", Stich route to be in the approximate location shown Exhibit "13". The
CITY hereby grants to CF.NTFX the right to construct the temporary storm water
conveyance route within the area covered by the MESIROW EASE-NIENT,
pur tlant to the)dans provided to and approved by the CITY.
6, IN T HGRATION: 'Thi, AGRI I M ENT ;hall not he. claimed enforceable by or to
any party thereto finless completed in writing and executed by representatives of
each party hereto.
?. Severability Clause: In the event any portion of this AGREENI N"T' is deemed to
be une.nforcelble. by any court of competent.jurisdiction, the remaining portions
thereof shall be enforceable between the parties hereto.
ti. This AGRFFMF.NT shall be bindings upon the successor, heirs and nssigns of
each party hereto.
4
IN WITNESS WI-IFRE OF the parties have executed this AGREEMENT this
(r
.'4 dory crf. �4-C. Fr`� , 2007.
UNITI"DCITY OF YORKVIl LF. CENTE X 1-101MES,
a Nevada general partnership
By: t.'ente.x Real 1=.state Corpor;ttiort,
a Ie��rcE;ti Corporation,
mtrna �e qa'1 partner
1;
Mayor � aniel L. Star
Illinois Division President
ATTEST: � ATTEST:
City C'Iork
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PROVISIONS OF A TRUST AGREEMENT DATED APRIL 1.2005AIND
KNOWN AS'I UST A`f;.`eMBER 133358 LEGAL DESCRIPTION
THAT PART OF THE NORTIIEAST QUARTER OF SECI'iON 9,TOWNSHIP 3; NIORTH.
RANG>r 7 EAST OF THF THIRD PRINCIPAL MERIDIAN, LYItiG SOUTHERLY OF 1'HE-
SOUTH RIGHT OF WAY LIIrIE OF GALENA ROAD, PER DOCUMENTNO. 1.15193 AS
RE=CORDED JUNE 5, 1964, DESCRIBED AS FOLLOWS: BEGINNING AT THE;
SOUTHEAST CORNER OF T73E NORT11EAST QUARTER OF SAID SECTION 9:
TIIENCE SOU-17 39 DEGREES 03 N4ENUTES 32 SECONDS WEST. ALONG'FHE sou.m
LINE OF SAID NORTHEAsT QUAR'ITJR, 2651.73 FEET TC) THE SOUT111V1.,SJ c_ORNE R
OF SAID NORTIH-AST QUARTER: THENCE NORTH I? DEGREES 27 Ml\L T0, 41
DECO\'DS EAST 81.0\c. A CINE IF EXTENDED WOULD tiy'1'ERSECI' 'iTIE C6h'iER
LINE OF SAID GALENA ROAD 390.72 FEET SOUTFIEASI ERLY OF (AS \11 ASL'RE D
ALONG SAID C'ENrCE:R LINT)THE INTERSECT10-1 OF SAID C:EATFR ;.IN[-,- W11.11 T Ift-
WEST LINE OF THE NORTHEAST QUARTER OF SAID SK-HON 9, 1,06.73 FEL--I- I'U
ITIE SOI:TIJERLi' RIGHT OF WAY LINE 01= SAID GALENA ROAD. THENCE SOt;'I"Ii
?5 DEGRI!E:S 13 tv,1.tiLTES 19 SE:('OiN S EAST. ALONG SAID SOUTH ttI III )1: %"A%*
1JNE. 724.10 FEET; THENCE SOI,-TH 14 DEGREI-S 16 MINLYTES 21 SECONDS WEST,
VERPEN!DICUL.sR W1I'H SAID SOUTH NIGHT OF WAY LINE1 �74;.W FLET'; T I1ENCE
SOLT,TI 75 DEGREES 13 MINUTES 39 SECONDS EAS"I',PARALLEL WITH SAIF)SOUTH
RIGVT 01' WAY LINE. 350.00 FEET: THENCE NOR13i 14 DEGREES 46 IIAINUTES :'1
SECONDS EAST. PERrE DICULAR WITH SAIL) SOL"Ttl RIGHT OF A'AY I.INF. 271].1x1
FEET TO A POINT ON SAID SOUI'H RIGHT OF WAY LINE; IHENCE SOL-Hi 7`
DEGREES 13 NSINUTES 39 SECONDS FAST, ALONG SAID SOU-111 RIGHT OF WAY
LINE. 143.7?fFF.T TC1 A PONT OF CU1(VA"ILURE; THENCE SOUTHEASTERLY ALONG
S ID SOLTFI RIGHT OF WAY LME,BEING ALO\G A CURVE TO THE RIGIIT WiTI1 A
RADIUS OF 11,420.0 AND A C14ORD REARING OF SOUTH 72 DEGREES i5 MINUTES
28 SECONDS EAST, AN ARC: LF�?iGTN OF 1150.82 FEET TOA POINT ON THE EAST
LINE: OF THE NORTHEAST QUARTER OF SAID SECTION 9; THENCE SOU111 00
DEGREES 001AINt✓TES 2,SECONDS LAST,ALONG SAID EAST UNE. 95336 1= ETT'O
THE POINT OF BEGINNING. IN THE TOW';SHIP OI; BRISTOL. KENDAL[, C'01INTY.
11_1.INOIS,AND CONTAINING 4.61 ACRES OF LAND NIORE Olt LESS.
..!art:2•:�•.!e�;:C =•%4
CIirICAGO TITLE LAND TRUST C 14FAW,AS SUCCESSOR TO
LAS,OAX BANK,NOT PERSONALLY,BU-T AS TRUSTEE LINDER THE
PROVISIONS OF A TRL'S'C AGREEMENT DATED APRIL 1,2003 AND
KNOWN AS TRL,"S T NUMBER 131370 LEGAL DESCRIPTION
THE NOR-141WEST OF I HE SOU THF_.' ST LA ()F', (.TION'9; AI SO '11IAT PART OF.
SAID SECTION 9, UI .SCRIBED AS FOLLOWS: COMMENCING A'[• THE SO i 'THEAST
CORNER OF THE NORTHWES"T Ifo OF SAID SECTION 9;THENCE WEST ALONG THE
SOUTH LINE OF SAID NORTHWEST U4, 14.28 CHAINS(942.43 FEET) FOR THE PONT
OF BEGINNIN. 0; TI-WNCE NORTH 14 DEGREES 50 MlA'IiTES EAST3U.1.1 CHAINS
(1989.24 FEET) TO THE CENTER LINK OF GALENA ROAD; 'THENCE SOUTH 75
DEGREES 15 NIl;dt)TI:S EAST ALOIJG SAII)CENTER LNE 6.77 CHA NS(•146.82 FEET)
TO THE EAST LINE OF SAID NORTHWEST IA; THENCE SOUTH 7S DEGREES 15
,k4tN .1l-*S FAST ALONG TIIE CENTER LINE OF SAID GALENA ROAD 5.92 CHAINS
(39072 FEET); THENCE SOl71-11 13 DEGRFL=S 15 MINUTES NEST ='6.=0 C'FIAINS,
(1749.0 PEET) TO THE NORTIlEAsT (,oRiy.R or THE SOUTUMEST 1,-I OF SAID
SEC:TIW 'IIMINCE SOUTH ALONG THE CAST LINE OF SAID SOUTHWEST ):•I 20
CHAINS ()320 FEM) TO THE SOUTHEAST CORDER Of I-HE NORTI-1 1,2 OF SAID
SOG'THWEST 1: ; 1IIENCI: VVESI. ALONG THE SOUTH LIN( OI-TI1E NORTH 1'2 OF
SAID SOUT11WES�T P4 20.25 CRAMS (1336.5 r-EET) TO .A PONT 1 RCD I16.5 DEET)
:I,EST OF 111E SOUTHEAST CORNER OF THE Ni0RTIIWFS'T Ir.I OF SAID SOl TI1WEST
i,4: 'f}II:I�CE: NORTHEASTERLY TO THE POINT OF BEGINNING. (1 ?C('t=P"I' THE
`:ORT11 XESTCRIIY 40.00 FEET THEREOF FOR ROADWAY PURPOSES PER RECORD
I\' BOOK 1:16 PAGF 158) IN TOWNSHIP 37 NORTH. RANGE FAST OF THE THIRD
PRINCIPAL MERIDI-NIN, I.\ THE TOWNSHIP OF BRISTOL, .K..END,\LL COUNTY.
ILLINOIS.
FXHIBIT:A
1-kGAL DESCRIPTION OF E,ASE:M ENT AR.FA
!'IRCLL0.•'L:LEGAL Dr_s'CR1P770.N.
THAT PART OF THE SOUTH HALF OF SECTION 9, TOWI,iSHIP 37 NORTH, 11ANGE
EAST OF THE THIRD PRINCIPAL VEERMIAN, DESCRI13FD AS FOLLOWS-.
BEGINNING AT THE SOUTHWEST CORNER OF THE NORTHEAST QUARTER OF THE
SOUTHWEST QUARTER OF SAIL) SECTION 9; THENCE SOUTH 39 DEGREES 03
MINUTES 59 SECONDS WEST, ALONG THE SOUTH LINE OF THE NORTI-INVEST
QUARTER OF SAID SOU:THWB`r QUAR"MR, 16.50 FEET; THENCE NORTH 16
DEGREES 42 MINUTES 16 SECONDS EAST, 1189.35 FEET; THENCE SOUTH 63
DEGREES 41 MINUTES 49 SECONDS EAST, 348.01 FEET; THENCE SOU2'H S2
DEGREES i? AQI.t+tUTES 51 SECONDS EAST, 273.90 4EiE`1; I-HENCE \Ok'rlI S?
DEGREES :S MIN UllS 5-1 SECONDS EAST,. 457.3%8 FEET; i HENCE NORTH 5
DEGREES i 1 MINU"F[S 4 i SECONDS CAST, €61.52 F EE'C; FIAF.N E NO RTI I <0
DEGREES -13 MINUTES 52 SECONDS EAST, 370.95 FEET; TIIENC F SOUTH 41
DEGREES 27 MINUTES 17 SEEC.ONDS EASM.99-93 FEET. THENCE SOUTH 34 IDE-GREES
31 MINUTF-S 25 SECONDS EAST, 75.55 FEM'; THENCE S011'1.11 I: I)l-t:R1ELS ;�
\'l.`TES 13 SECONDS FAST,KI 30 FE!T; T FIEENC'L SC1L"fH 52 DECRFi.S 51 �ill\i)1 T ti
-19 SECONDS LAST. 1:3.1? MEET; THENCE ;IURTH 16 DEGREES 02 MINUTES 42
SECONDS EAST, 14.1.40 FEET; THENCE: EASTERLY ALONG A CURVE TO'1H E LcIT
WITH A RADIUS OF 66.00 FEET AND A CHORD HEARING OF NORTH 82 DEGREES 38
. tlt�lM- 13 SECONDS E AST, ;iN ARC 'LilGi rl Oi= 53.91 FEE, iliit`LE UiJ-!H 30
DEGREES 45 .MINUTES 17 SECONDS EAST, 136?2 FFET: Titr-.Nct- NORTH 35
DFGRPEES IYJ MfNUi-I•ES 12 SECONDS EAST, 94.53 FEET: THENCE NORTH 26
DEGREES 54 MINUTES 04 SECONDS EAST, 80.7E BEET: 'FHFNCF NORTH 49
DEGREES 16 M NUTEES 25 SECONDS EAST. 77.74 FEE:]': `4ORTIi -t_
DEGREES 43 MINUTES 50 SECONDS EAST. 166.02 FE131; CHENCE NORTH 32
DEGREES 29.MINUTES 54 SECONDS EAST,64.35 FEEL" TO :A POINT ON 'PHI NORTH
LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 9; 'E11E10E NORTH 59
DEGREES 03 MINUTES 33 SECONDS EAST, ALONG SAID NORTH LINE. 126.92 FEET
TO THE NORTHWEST CORNER OF THE NORT14EAST QUARTFR OF THE SOUTHEAST
QUAR1ft OF SAID SECTION 9: I'HEENCE SOUTH 00 DEGREES 08 NIINUTES 06
SECONDS EAST,_ALO\G THE NVEST LINE OF THE NORTHEAST QUARTER OF SAID
SOUTHEAST QUARTER. 13?5.50 FEET TO THE SOI;TIIWF-.ST CORNER OF THE
NORTHEAST QUARTER OF SAID SOUTHEAST QUARTER: THENCE SOUTH 89
DEGREES Of MTKUTES 11 SECONDS WEST. ALONG THE SOUTH LINE OF THE
BURT WEST QUARTER OF SAID SOUTHEAST QUARTT R, 1328.38 FEET 1.0 THE
SOUTHWEST CORNER OF TIIIE NORTHWEST QUARTER OF SAIL) SOI;'1HILAST
QUARTER: THE NCE SOUTH S9 DEGREES 04 ONU;TES 59 SECONDS WEST. 1326.51
r-EE ' TO THE PONT OF BEGN\LNG. IN THE UNITED CITY OF YORKVILLE.
KE M)•ALL COUNTY, ILLINOIS.
PARCEL TfVO LEGA L D E-S CR IP 770 iV.
THAT PART OF ,mF, NORTHEAST QI;ARTER OF SECTION 9, TOWNSHIP 37 NORTH,
RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED .AS FOLLOWS
BEGINNING AT THE SOUTHEAST CORNER OF TETE NORTHEAST QUARTER OF SAID
SECTION 9:_ THENCE SOUTH 89 DEGREES 03 MINUTES 33 SECONDS WEST, ALONG
THE SO11:11; LINE OF SA!D NORTHEAST QUARTER, 1452.81 FEET; THENCE NORTH
32 DEGREES 29 MINUTES 54 SECONDS EAST, )01.64 FEET: THENCE- NORTH 25
DEGREES 52 ivll';`tU ES 37 SECONDS EAST, 166.02 FEET, THENCE NORTH 14
DEC;R.EES 38 ='JIRRITES 41 SECONDS LAST, 626.51 FEE I-; THENCE NORTH 0..3
DEGREES 27 MINUTES 29 SECONDS WEST, 125,14 FEE-[-. THENCE NOWTf1 23
DEGREES 51 MINUTES S4 SECONDS VTEST, 135.11 FELT; THENCE NORII•I 75
DEGREES I3 MINUTES 39 SECONDS WEST, 86.69 FECf; THENCE NORTH 11
DEGREES 46 MINUTES 21 SECONDS EAST, 270.00 FEET TO A POINT ON THE
SOUTHERI:Y RIGHT OF WAY LINT-- OF GALENA ROAD; 's'7IFNCt? SOUTH 75
DEGREES17. MINUTES 39 SECONDS EAST, ALONG SAID SOUTHERLY RIGID' OF
A'A)' 1.1144. 144,21 FFE-1, 1'iIFiNCE SULITHEAS1TIU.Y At_ONG SAID SOUTHERf-Y
RIGH'I 0P WAI' LINE. BEING ALONG A CURVE TO"THF? RJOHT WITH A R—ADIUS OF
11420,00 FEET AND A 010111) BEARING OF SOUTH 72 DE'GRLES 18 10I,It;11:S 48
SECONDS EAST. AN :R(" LENGTH OF 1160.-14 DEET FO A POINT T ON TNF FAST LINE=
OF SAID NOR I'llf-AST QUARTER, THENCE SOUTH 00 DECiRFFS 00 MINIAT-3 23
SECONDS WEST. LONG SAID EAST LINE. 1002.45 FCL:T TO THE POINT OF
fil'GINNINti,K IHE l' JITEDi'ITV ()F Y0R1;V(1_I.I?.i.k1N1_)ALLCOUNTY. 11.1. NNIS
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0
SCHEDULE I
CRANTOR PROPERTY
PAM 1 i 0\1_
111!. NO, ] III I _11 ()F ,.,1..t ,��Iilv \(,�m I i,
p ()F
RANUI- - FAS'l of HiV 1111RD ERIN( HIAL MFRI A\ I\. 'Fill TO\ "dit
BRis-roi., cot,.,viy. if t.i\ols
PA R('I-L T\\0
THAT PART OF SECTION 10. TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE [HIRD
FIRINCIPAL 'MERIDIAN. DESCRIBED AS FOLLOWS.
r BEGINNING -%T VHE
SOUTHWI-Sl' ('.'ORNI:R OF TIIE NORTH i.:2 OF THE S0UTHXVEs,r 1:4 OF \'AID
SECTION, to
HIENCE NORI'll ALONN6* THE \VEsT LINE OF SAID SECTION Is
_-ILAIVII 1HE (-FVFI_1%Z 11' 1.* OF THF 131..-ICKBERRY 'ND LITILF J4 ('" RO.All.),
FC K
HENC I- "Ot. I-HEASI FRI.Y M-ONGSAID ('[:Nl-[-R 1.-1NF. T0 "HlF 1: LINE )F 14-1r:
-]'I -ION TI 1 SOVTIIFASUFRI.1
-�o( 'I I ffi.1"S 1 .1 OF 4E SAID SEC FHENCE CON NVIN(
ALI,O"6 SANI CENTER LINE (_HAINS, FHENCE SOU711 PARALLF1. VVITI! FI-IF
ItID
iA ST I.I N F 01: SAID SWFIRVEST 1 :4 1723 CHAINS TO THE SOUTH IANI' 01: 1 HE
NORTH 1:2 OF Hi E SOUTI-1 1-22 OF SAID SECTION, Tvir-_NCE WEST
-11 LINi T OFBEGINNIN(.J.
.,OU'l -FOTI iE POIN
I"N C F_p*I"10 N-1 I
.,VS
COMMENCING AT THE SOUTHWEST CORNER OF TITS NORTH 1..'2 OF THE
SOL'111WESTI 40FSAIDSECTION 10- IHEiN(*Lt\'Olt'rll .-\LONCiTliEWES'I" I-INEOF
SAID SECTION- -1-33-27 17• FEET TOTHE a.N'TERLINE OF GALENA ROAD{FORMERLY
KNOWN AS BLACKBERRY AND LITTLE ROCK ROAD), THENCE SOUTHEASTERLY
ALONG SAID CENTERLINE TO THE NOR'I'HEFRLY EXTENSION OF THE EAST'LINT: OF
CANNONBALL TRAIL PL-11 DOCUMENT NUNWER 99886 FOR THE POINT OF
BEGINNING, THENCE CONTINUING SOUTHEASTERLY ALONG SAID CENTERLINE,
TO THE EAST LINE OF TVE SOUTHWEST 1/4 OF SAID SECTION: TFIEN-CE
CONTINUING SOLFI'HEASTERLY ALONG SAID CENTERLINE, 251.46 FEET- -ITIENCE
SOUTH PARAIA-Fl, WITH THE EAST LINE OF SAID SOUTHWEST 1/4. TO A LINE
PARALLEL WITH AND 385.00 FEET SOUTHWESTERLY OF, AS (MEASURED AT RIGHT
ANGLES TO, THE CENTERLINE OF GALENA ROAD: THISNCE NORTHWESTERLY
ALONG SAID PARALLEL LINE; TOTHE EASTERLY LINE OF CANNONBALL 'TRAIL
PER DOCUMENT N1'SNIBER 99886-, THENCE NORTHEASTERLY ALONG SAID
EASTERLY LINE AND THE NORTHEASTERLY EXTENSION ITIEREOF,TO THE POINT
OF BEGINNiNiQ
j:L"cv,-.14-11 t1a;.ua.
FXCEPTION 2.
AND ALSO EXCEPT THAT PARI' DESCRIBED AS FOLLOWS
(ONIMENCiM'.1 Al 11fl: ti(.A-'IH\VI_ST CORNI:.'R Of-- TI-IF \ORTH HALF OF THE
llMVIiWI:Sf (A'ARIIER OF x.MD 10, 'HIENCE XoRTI-1 S7 DI"GRE I S
1111: S01,111 1.1\'E (A: _IHL WRIH 11AI.F. ()I-
MINI
HlF SOI.AIMI:`i il)l ARIFII, (A HON J(f. t DlSJY\CFoI: H Fl:!:,l 1*0
HIE- I_III'_\('I'_ NORTH 11 DEGREES31 MIM.AES' 5OSECONDS
FAST. _)05 so i-EFT. TI IENCE NORTH 31 DEGREES -45 MINI.TES '')2 SECONDS WEST.
lt)304 FEET. TI I V,NVI NORTI 1 11 DECREES 5? MINUTES 34 SECONDS FAST. _24,
FEET: TI- SOLIT11 78 DEGREES 0} MINLrI-ES 3? SECONDS E-1ST. 775.57 Il-ETTO
FHE WESTERLY I-INI: OF CANNONBALL TRAII. PER DOCU NIENIT NUMBER 'l)9886:
THENCE SOUTH I I DEGREFS 31 MINUTES 50 SECONIDS WEST ALONG SAID
WESTERLY IANF. -40.131 FEET TO THE SOUTH LINE OF THE NORTH HALF 017 THE
SOU'llINVI'ST OUAWIIR 01: S.MD SECTION 10. THENCE S( UTI 87 I)E(-;RI:FS
MINUTES l 7�f7('O\I)x_ <,Slj I-EFT"M TI IF POINT OF 13F.-Gl\MNG.
AND ALSO NCEPT 111A I' M
THAT PAR 1 01: SH"I'MN In 1'OWNSII1113-, NOR I 11. RANGE _\S
I E- I OF IHIRD
PRINCIPAL MERIDIAN DES( RIBED AS FOLLOWS,
COQ IMENCING AT "mr. INTI-RSECTION OF THE WEST LINE 01: LANDS CONVEYED
TO JERRY W. RIDER BY WARRANTY DEED DATED OCTOBER 15, 1911 PI CORDED
AS DOCUIMENT 887135 111111 'A LINE THAT IS .15 FEET SOUTHERLY AND)
PARALLEL WITH THE CENTERLINE OF GALENA ROAD: rl-IFNCF SOU111 01,
DEGREES WMINUTES 59 SECONDS EAST, 38007 FEETALONCY SAID
ME POINT OF SOUTH 01 DEGREES 14NIINUTES 5oI SECONDS
EAST. 68683 FEET ALONG SAID WEST LINE. THENCE SOUTH 87 DEGREES 52
MINUTES 17 SECONDS WEST, 1179.6.1 FEET TO A LINE THAT IS 35 FEET FASTER[.)-'
AND PARALLEL WITH THE CENTERLINE 01: CANNONBALL TRAIL, THENCE
NORTH I I DEGREES 32 IMINUTES. 00 SECONDS EAST, 1120.36 FEET ALONG SAID
PARALLEL LINE,TliENCE SOUTH 68 DEGREES 39MINUTES 22 EAST, 1009.05 FEET
,ro,rl-113 POINT OF BEGINNING. IN KENDALL COUNTY, ILLINOIS.
IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS.
EXHIBIT
1 FGAI. OF-SCIZIPTION OF
HfA [ P-kizi ()I, III! �()[ lHF-\sl' 0UARTf.R (.-)I lio\ ,! -\\,I)
I I il- WPO I i AI 1 t l 1 F( i 0 RTI-1. 12.\\C,1-. 1 A 4�1 t-')1: F)I F'
HURD PRINCIPAL \IERIE)I.-\\. DES(RIBED AS FOLLOWS. BEGINNING AT THE-
SOF T11WES-T
HESOLITHWEST (-OItNFR 01" THE NORTHEAST QUARTER OF -1-11E SOUTHEAST
QUARTER OF SAID SECTION 1). THENCE NORTH 00 DEGREES 08 MINUTES (16
SECONDS WEST. ALONG -THE WEST LINE OF -THE ;NORTHEAST QUARTER OF SAID
SOUTHEAST QUARTER. 1325.50 FEE-T i-o i-HE NORTH LINE OF SAII)
SOUTHEAST QUARTER: THENCE NORTH 89 DEGREES 03 POINLUES 33 SECONDS
EAST. ALONG NORTH LINE OF SAID SOUTHEAST Q(JARTER. 1325 S9 FELT TO
THE NORTHEAST CORNER 01: SAID SOUTHEAST QUARTER. THENCE NORTH ()0
DEGRI-TS o0 -'3 SECONDS FAST. AI-ONG YHE WEST LINE 01: THE-
.:CTION 10. ]( ',-? 45 FEET TO TI IE SOU I HERLY
0 RTI IW,I S I ()L ..\IZ I FR 0 1- S A I D S I X
}TIGHT OF WAY'I 1\1-. 0F (T ILE"INA ROAD THENCESOI.*I-I-IEAS'I'Eitt-Y ,-ki..CINCI SAID
<OLjl"Hr--'RLY I..[N[---, BEANG ALONG A CUIRVE TO THE RIGHT WITH A RADIUS OF
i 14120.00 FELT ANDA CHORD BEARING OF SOtJ-111 68 DEGREES 40 NIEN-UTES 41)
SECONDS EAST. AN ARC OF 287.95 FEET. THENCE SOUTH 67 DEGREES 57
\11'NUTES 15 SECONDS E.-\.ST. ALONG SAID SOUTHERLY RIGHT OF kVAY LINE' '?., 98
FTE-T. THENCE SOUTH 2-2 DEGREES 02 MINUTES 45 SECONDS !VEST, 188 19 FEET.
THENCINORTH (17 Di---(jREES 57 XIINUTES 15 SECONDS WEST, 124.00 FLET:
THENCE SOUTH " DEGREES 02 MINUTES -15 SECONDS WEST. 15653 FEET:
TITENCE SOUTH 08 DEGREES -17 MINUTES 21 SECONDS WEST, 103.70 FEET.,
TI I ENCE SOUTH O'll DEGREES 55 NII NUITES 29 SECONDS EAST, 102 94 FEET, THENCE
SOU"I'll -21 DEGREES cit MINUTES 10SECONDS LAST, 10-2.1-.141FEET: TIIENc'Ct--, SOLJ-lll
17 DEGREES v3 VINUTFS 02 SECONDS FAST, 10.31.76 FEET.- THENCE SOUTE-1 59'I MIN-UI'I--;S 315 SECONDS EAST, 103.34 FEET. THENCE SOUTH 67
DEGREES '5'7 MINUTES 15 SECONDS EAST, 607.11 FEET, THENCE NORTH 22
DEGREES 0,2? MINUI-P-S 45 SECONDS EAST, 1-24.00 FEET, THENCE SOUTH 01
DEGREES 57 MINUTES 15 SECONDS EAST, 121,42 FEE'r. TI-f EN C E SOUTH 22
DEGREES 02 MINUTES 45 SECONDS WEST, 121.00 FEET: THENCE SOUTH 67
DEGREES 57 MINI-rES 15 SECONDS EAST, 75.00 FEET, THENCE sou"m 67 DEGREES
56 MINUTES 52 SECONDS EAST. 74.67 FEET: THENCE SOUTI-I 54 DEGREES 48
MINUTES 46 SECONDS EAST.62.00 FEET; THENCE SOUTH 29 DEGREES•12 MINUTES
01 SECONDS EAST, 61.35 FEET: THENCE SOUTH 19 DEGREES 52 MINUTES 58
SECONDS EAST. 393.83 FEET.- THENCE SOUTH 42 DEGREES 12 IMINNUTES 3)2
SECONDS FAST. 202.95 FEET' THENCE SOUTH 13 DEGREES 09 MINUTES 03
SECONDS WEST, 13.75 FEET. THENCE NORTH 76 DEGREES 50 MINUTES 57
SECONDS WEST, 477.07 FEET-, THENCE SOUTH 13 DEGREES 09 MINUTES 09
SECONDS WEST, 246.59 FEET: THENCE sourli 30 DEGREES 33 MINUTES 27
SECONDS EAST, 163.94 FEET. 'THENCE SOUTH 12 DEGREES 43 MINUTES 25
SECONDS WEST, 205.80 FEET TO THE SOUTH LINE OF THE NORTHWEST QUARTER
OF THE SOUTHWEST QUARTER OF SAID SECTION 10; THENCE SOUTH 89 DEGREES
03 MINUTES 52 SECONDS WEST, ALONG SAID SOUTH LINE, 955.11 FEET TO THE
SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF THE SOUTHWEST"
QUARTER OF SAID SECTION 10-. THENCE SOUTH 89 DEGREES 01 \iINU'l-ES 11
SECONDS \VEST- ALONG THE SOUT)I LINE OF THE NORTHEAST QUARTER OF TI-117-
SOUTHEAST Qlll \RTER OF SAID SECTION (). 1.3283S FFl:T TO THE POINT OF
BF(TINNIMi 1\ ['111- 1 HAAWYORKVII I
INC.
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INTERCEPTOR SEWER AGREEMENT TERM SHEET
The following provides a general outline of the terms of an Interceptor Sewer Agreement
between and among the United City of Yorkville("City"),Yorkville Bristol Sanitary District
("YBSD")and Centex Homes("Centex Homes").
City and YBSD Obligations-to use its best efforts to:
1. City and YBSD to construct, or cause to be constructed, the Rob Roy Creek
Interceptor Sewer System servicing the Property which system shall be operational for the
benefit of the Property on or before September 1,2006.
2. City to construct or cause to be constructed for the benefit of YBSD and Centex
Homes the Interceptor Sewer generally from Illinois Route 47 to proposed Bristol Bay Drive,
consistent with plans and specifications prepared by YBSD's engineering consultant titled Rob
Roy Creek Interceptor East Branch Contracts I and 2 on the Property. City shall issue bonds for
the payment for costs and expenses of the project on a per contract basis as set forth on the
attached Schedule "A, which bonds shall include One Million Five Hundred Filly Thousand
Dollars($1,550,000)specifically allocated to secure the obligation of the City under Paragraph C
below, provided any excess amount not needed to fulfill the City's obligations under Paragraph
C below may be used by the City for any permitted purpose or use under the terms of the bond
and related documents.
3. City, consistent with Section 19 of the Annexation Agreement, shall permit
Centex Homes to install temporary waste water holding tanks, and, if necessary, further permit
an increase in the number of units(subject to other governmental approvals)to be served based
upon need and the unavailability of an operational Rob Roy Creek Interceptor Sewer serving the
Property until the Rob Roy Creek Interceptor Sewer is operational to the Property. City shall
cooperate with Centex Homes, taking such actions and executing such permits or agreements,
intergovernmental or otherwise, as may be reasonably necessary to permit temporary sanitary
service, subject to IEPA approval, if required, including transmission processes and treatment
facilities,for the Property until the Rob Roy Creek Interceptor Sewer is operational. City,YBSD
and Centex Homes shall cooperate each with the other in implementing temporary sanitary
service for the benefit of the Property.
4. City to pay or YBSD to receive the funds, if any, referenced in Paragraph C
below,
Centex Homes Obligations:
A. To cooperate in the issuance of a seven (7) year Municipal bond for the
construction of the Rob Roy Creek Interceptor Sewer System.
B. In lieu of payment of Infrastructure Participation Fees (IPF) in the approximate
amount of One Million Three Hundred Thousand Dollars ($1,300,000) to the YBSD for
remaining portions of Centex Homes' Property,not currently annexed or for which Annexation
CM99 4550565-7 4D1319 0306
Fees or IPF have not been paid, upon City Council approval of construction contracts, Centex
Homes shall construct or cause to be constructed, at its expense, the portion of the Rob Roy
Creek Interceptor Sewer to be located on the Property consistent with plans and specifications
prepared by YBSD's engineering consultant titled Rob Roy Creek Interceptor East Branch
Contracts 1 and 2.
C. Centex Homes shall present to the YBSD the cost of construction,on a customary
commercial bidding basis without overtime or prompt completion bonus, if any, for the portion
of the Rob Roy Creek Interceptor Sewer to be located on the Property for approval by YBSD's
consulting engineer,such consent not to be unreasonably conditioned,delayed or denied. To the
extent the approved construction costs is less than One Million Three Hundred Thousand Dollars
($1,300,000) (or the actual IPF Fee as finally determined, as the case may be), Centex Homes
shall pay to YBSD the difference in the IPF Fees otherwise due, without interest,within six (6)
months of the completion of the Rob Roy Creek Interceptor Sewer constructed within the
Property. To the extent the approved construction costs is more than One Million Three
Hundred Thousand Dollars($1,300,000)(or the actual IPF Fee as finally determined, as the case
may be),City shall pay or cause to be paid from the bond proceeds, consistent with the terms of
the bond and related documents, to Centex Homes the difference, without interest, within ten
(10) days of the completion of the Rob Roy Creek Interceptor Sewer constructed within the
Property. In determining the construction cost for the purpose of payment by or to Centex
Homes, Centex Homes may include the Fifty Thousand Dollars ($50,000) previously paid to
assist the City in advancing the engineering for the Rob Roy Creek Interceptor Sewer project.
To the extent the funds allocated in the bonds under Paragraph 2 hereof are insufficient to fully
compensate Centex Homes under this Paragraph C, Centex Homes shall have the right to set off'
as against any and all fees due to the City or any other governmental agency (excluding,
however, Yorkville School District 115's impact fees, YBSD fees and Bristol-Kendall Fire
Protection District impact fees) in connection with the development and improvement of the
Property until Centex Homes has received,in total,the amounts due to Centex Homes.
D. Notwithstanding Paragraph 9D of the Annexation Agreement, Centex Homes
waives its right to receive the seven and one-half percent (7'/%) management fee for the
construction of the Rob Roy Creek Interceptor Sewer as it relates solely to the Property-
E,
ropertyE. Upon completion of construction by Centex Homes of the portion of the Rob Roy
Creek Interceptor Sewer on the Property, Centex Homes shall grant to YBSD an exclusive
permanent easement for the reconstruction, operation and maintenance of the Rob Roy Creek
Interceptor for lands owned or controlled by Centex Homes as needed for the Rob Roy Creek
Interceptor Sewer East Branch Contracts 1 and 2.
F. To guarantee semi-annual payments of City's sanitary sewer connection fees (on
or before May I"and November V)based upon the greater of(i)the number of units for which
payments and permits were issued within the semi-annual term or (ii) a minimum of 82 on or
before May 1,2006 and a minimum of 82 on or before November 1,2006 and minimums of 150
on or before each May 1" and November I" (i.e. 300 per year) for each of the years 2007
through and including 2012. Such guaranteed payments to be payable notwithstanding the fact
that the Rob Roy Creek Interceptor Sewer is not operational to serve the Property.
-2-
CHI99 4550565•7 001319 0306
City shall not require any more than the minimums due on a cumulative basis. (For example, no
more than 464 shall be due on November 1,2007).
G. In the event all guaranteed minimum connection fee payments have not been paid
by November 1, 2012, all amounts which are to be paid for the remaining number of approved
units for the Property shall immediately become due and payable as a"balloon"payment.
H. Until the Rob Roy Creek Interceptor Sewer is operational to serve the Property,
wastewater may be deposited into the City system at a City manhole at any time, such manhole
or additional City or YBSD manholes to be reasonably designated by YBSD with the
concurrence of the City and Centex Homes, such designation and concurrence not to be
unueasonably conditioned, delayed or denied. Until the Rob Roy Creek Interceptor Sewer is
operational to serve the Property,wastewater may be deposited at the manhole(s) subject to the
following conditions:
(i) Centex Homes, with the assistance of the City and YBSD, shall
apply for,pursue and receive required IEPA permits or permission,
if any, to implement temporary sanitary service for the benefit of
the Property.
(ii) Centex Homes shall utilize such temporary sanitary service on a
continuous 24 hour, 7 day a week program and shall provide to
YBSD,from time to time, such information as reasonably required
by the YBSD engineer with respect to flows and discharges in
connection with the temporary sanitary service for the benefit of
the Property.
(iii) Centex Homes shall take such reasonable actions as may be
necessary or desirable to minimize odor from the storage and
transmission of wastewater generally consistent with the standards
and results of the operation of the YBSD sanitary treatment plant
located on River Road,Yorkville,Illinois.
(iv) Centex Homes shall provide an aeration process and wastewater
temperature control system as part of the temporary sanitary
service, such aeration process and temperature control system to be
reasonably approved by the YBSD engineer, such approval not to
be unreasonably conditioned,denied or delayed.
(v) Centex Homes shall provide an over-flow alarm system as part of
the temporary sanitary service, such alarm system to be reasonably
approved by the YBSD engineer, such approval not to be
unreasonably conditioned,denied or delayed.
(vi) Centex Homes shall use its best efforts to construct or cause to be
constructed that portion of the Rob Roy Creek Interceptor Sewer
to be located on Property by May 15,2006.
-3-
011"45S0565.7 061314 0306
(vii) Centex Homes shall pay the reasonable fees of a qualified
inspector reasonably agreed to by Centex Homes and retained by
YBSD to oversee the operation of the temporary sewer service for
the benefit of the Property, provided, however, no additional fees
or costs, other than existing YBSD fees, shall be applicable to the
Property or Centex Homes as a result of the temporary sewer
service for the benefit of the Property.
(viii) Centex Homes shall pay the reasonable fees of the YBSD counsel
in connection with the creation of this term sheet and any further
memorializing of the agreement among the City, YBSD and
Centex Homes.
-4-
CM99 4550565-7 001319 0306
The foregoing presents an outline of terms,the final terms and conditions to be agreed
upon in good faith by the City,YBSD and Centex Homes as part of the ultimate creation of the
Municipal bond issue under the advice and counsel of William Blair&Company.
CENTEX HOMES,a Nevada general
partnership
By: Centex Real Estate Corporation,
a Nevada corporation and its
Mana in General Partner
By; •�
Daniel L.Star
United City of Yorkville:
Mayor
P Yorkville Bristol
DDistrict ,�?��: ,.�-•
B -
c
Its: exe
Dated:
-4-
CIi199 45MM-S 001319 0306
PARCEL ONE:
THE SOUTHEAST '/4 OF SECTION 4, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD
PRINCIPAL MERIDIAN,IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS.
PARCEL TWO:
THE NORTHEAST '/4 OF SECTION 9, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD
PRINCIPAL MERIDIAN(EXCEPT THAT PART DESCRIBED AS FOLLOWS: COMMENCING AT
THE NORTHWEST CORNER OF SAID NORTHEAST ''/4: THENCE SOUTH ALONG THE WEST
LINE OF SAID NORTHEAST '/4 12.70 CHAINS TO THE CENTER LINE OF THE GALENA ROAD
FOR THE POINT OF BEGINNING; THENCE SOUTH 79 DEGREES 15 MINUTES EAST ALONG
SAID CENTER LINE 5.92 CHAINS THENCE SOUTH 13 DEGREES 15 MINUTES WEST 26.50
CHAINS TO THE SOUTHWEST CORNER OF SAID NORTHEAST %4; THENCE NORTH ALONG
THE WEST LINE OF SAID NORTHEAST '/a TO THE POINT OF BEGINNING), IN THE
TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS.
ALSO EXCEPTING THEREFROM THE FOLLOWING DESCRIBED PARCELS:
THAT PART OF THE NORTHEAST V4 OF SECTION 9, TOWNSHIP 37 NORTH, RANGE 7, EAST
OF THE THIRD PRINCIPAL MERIDIAN AS FOLLOWS: COMMENCING AT THE
INTERSECTION OF THE WEST LINE OF SAID NORTHEAST'A AND THE CENTER OF GALENA
ROAD;THENCE SOUTH 75 DEGREES 13 MINUTES 39 SECONDS EAST ALONG SAID CENTER
LINE 960.50 FEET; THENCE NORTH 14 DEGREES 45 MINUTES 21 SECONDS EAST
PERPENDICULAR TO SAID CENTER LINE, 40.00 FEET TO A POINT ON THE NORTHERLY
RIGHT OF WAY LINE OF SAID GALENA ROAD FOR THE POINT OF BEGINNING; THENCE
CONTINUING NORTH 14 DEGREES 46 MINUTES 21 SECONDS EAST ALONG SAID
PERPENDICULAR LINE 902.65 FEET;THENCE SOUTH 75 DEGREES 13 MINUTES 39 SECONDS
EAST PARALLEL WITH SAID CENTER LINE, 600.0 FEET; THENCE SOUTH 14 DEGREES 46
MINUTES 21 SECONDS WEST 902.65 FEET TO SAID NORTHERLY RIGHT OF WAY LINE;
THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST ALONG SAID RIGHT OF WAY
LINE, 17.70 FEET FOR A POINT; THENCE SOUTH 14 DEGREES 46 MINUTES 21 SECONDS
WEST ALONG SAID RIGHT OF WAY LINE 7.00 FEET FOR A POINT; THENCE NORTH 75
DEGREES 13 MINUTES 39 SECONDS WEST ALONG SAID RIGHT OF WAY LINE, 400.00 FEET
FOR A POINT; THENCE NORTH 14 DEGREES 46 MINUTES 21 SECONDS EAST ALONG SAID
RIGHT OF WAY LINE 7.00 FEET FOR A POINT;THENCE NORTH 75 DEGREES 13 MINUTES 39
SECONDS WEST ALONG SAID RIGHT OF WAY LINE, 182.30 FEET TO THE POINT OF
BEGINNING,IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY, ILLINOIS.
THAT PART OF THE NORTHEAST%4 OF SECTION 9,TOWNSHIP 37 NORTH,RANGE 7,EAST
OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS:COMMENCING AT THE
INTERSECTION OF THE WEST LINE OF SAID NORTHEAST%4 AND THE CENTER OF GALENA
ROAD;THENCE SOUTH 75 DEGREES 13 MINUTES 39 SECONDS EAST ALONG SAID CENTER
LINE, 1116.63 FEET;THENCE SOUTH 14 DEGREES 46 MINUTES 21 SECONDS WEST
PERPENDICULAR TO SAID CENTER LINE,40.00 FEET TO A POINT ON THE SOUTHERLY
RIGHT OF WAY LINE OF SAID GALENA ROAD FOR THE POINT OF BEGINNING;THENCE
SOUTH 75 DEGREES 13 MINUTES 39 SECONDS EAST ALONG SAID RIGHT OF WAY LINE,
350.00 FEET;THENCE SOUTH 14 DEGREES 46 MINUTES 21 SECONDS WEST 270.00 FEET;
THENCE NORTH 75 DEGREES 13 MINUTES 39 SECONDS WEST PARALLEL WITH SAID
CENTER LINE,350.00 FEET;THENCE NORTH 14 DEGREES 46 MINUTES 21 SECONDS EAST
270.00 FEET TO THE POINT OF BEGINNING,IN THE TOWNSHIP OF BRISTOL,KENDALL
COUNTY,ILLINOIS.
AND
THAT PART OF THE SOUTHWEST QUARTER SECTION 4,AND THAT PART OF THE
NORTHWEST QUARTER OF SECTION 9,TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE
THIRD PRINCIPAL MERIDIAN,KENDALL COUNTY,ILLINOIS,DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE SOUTHWEST QUARTER OF SAID
SECTION 4;THENCE SOUTH 01 DEGREE, 19 MINUTES, 17 SECONDS EAST,BEARINGS USED
HEREIN ARE REFERENCED TO GRID NORTH OF THE ILLINOIS STATE PLANE COORDINATE
SYSTEM,EAST ZONE,ALONG THE EAST LINE OF SAID SOUTHWEST QUARTER 990.00 FEET
(15 CHAINS)TO THE NORTHEASTERLY CORNER OF A PARCEL OF LAND DESCRIBED IN
BOOK 163 AT PAGE 473;THENCE CONTINUING SOUTH 01 DEGREE, 19 MINUTES, 17
SECONDS EAST ALONG SAID EAST LINE 1.84 FEET TO A POINT ON THE SOUTHERLY LINE
OF A PARCEL OF LAND DESCRIBED IN BOOK 152 AT PAGE 392, SAID POINT BEING THE
POINT OF BEGINNING OF THE HEREIN AFTER DESCRIBED TRACT OF LAND; THENCE
SOUTH 87 DEGREES, 52 MINUTES,48 SECONDS WEST ALONG SAID LINE 945.20 FEET TO
THE NORTHEAST CORNER OF THE"WATER TOWER"PROPERTY;THENCE SOUTH 02
DEGREES,00 MINUTES,02 SECONDS EAST ALONG THE EAST LINE OF THE LAST
DESCRIBED PROPERTY,AND THE SOUTHERLY EXTENSION THEREOF,320.03 FEET TO THE
SOUTHEAST CORNER OF A 60.00 FOOT WIDE PERMANENT ACCESS AND UTILITY
EASEMENT(RECORD STATUS UNKNOWN); THENCE SOUTH 87 DEGREES,52 MINUTES,48
SECONDS WEST ALONG THE SOUTH LINE OF SAID EASEMENT 385.09 FEET; THENCE
SOUTH 02 DEGREES,07 MINUTES, 12 SECONDS EAST 949.25 FEET;THENCE NORTH 87
DEGREES,52 MINUTES,48 SECONDS EAST 331.94 FEET; THENCE SOUTH 20 DEGREES,59
MINUTES,00 SECONDS EAST 831.67 FEET TO THE NORTHWEST CORNER OF PROPERTY
CONVEYED BY DOCUMENT NUMBER 870363;THENCE NORTH 88 DEGREES 50 MINUTES 39
SECONDS EAST ALONG THE NORTH LINE OF THE LAST DESCRIBED PROPERTY AND THE
EASTERLY EXTENSION THEREOF 699.33 FEET TO A POINT ON THE EAST LINE OF SAID
NORTHWEST QUARTER;THENCE NORTH 01 DEGREES, 09 MINUTES,21 SECONDS WEST
ALONG THE LAST DESCRIBED LINE 472.53 FEET TO THE NORTHEAST CORNER OF SAID
NORTHWEST QUARTER;THENCE NORTH 01 DEGREES, 19 MINUTES, 17 SECONDS WEST
ALONG THE EAST LINE OF SAID SOUTHWEST QUARTER 1655.75 FEET THE POINT OF
BEGINNING,IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS.
SAID PARCEL CONTAINS 2,276,010 SQUARE FEET,OR 52.250 ACRES,MORE OR LESS.
AND
THAT PART OF SECTION 4 LYING EAST OF THE EAST RIGHT OF WAY LIME OF ILLINOIS
ROUTE 47 PER RIGHT OF WAY PLANS RECORDED NOVEMBER 15, 1990 AS DOCUMENT NO.
907256 AND NO. 907257,IN TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL
MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE
CENTERLINE OF ILLINOIS ROUTE 47 PER SAID DOCUMENT NO. 907256 AND NO. 907257
WITH THE SOUTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 4; THENCE
NORTH ALONG SAID CENTERLINE 242.64 FEET TO THE NORTH LINE OF A TRACT
DESCRIBED BY DEED RECORDED IN BOOK 152, PAGE 392, KENDALL COUNTY RECORDS;
THENCE EAST ALONG SAID NORTH LINE 55.00 FEET TO SAID EAST RIGHT OF WAY LINE
OF ILLINOIS ROUTE 47 PER SAID DOCUMENT NO. 907256 FOR THE POINT OF BEGINNING;
THENCE NORTH 89 DEGREES 00 MINUTES 53 SECONDS EAST, 170.50 FEET,THENCE SOUTH
00 DEGREES 22 MINUTES 27 SECONDS EAST, 240.28 FEET TO THE NORTH LINE OF THE
SOUTHWEST QUARTER OF SAID SECTION 4; THENCE NORTH 88 DEGREES 01 MINUTES 42
SECONDS EAST, ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER, 1426.32 FEET
TO THE NORTHEAST CORNER THEREOF; THENCE SOUTH 01 DEGREES 19 MINUTES 23
SECONDS EAST, ALONG THE EAST LINE OF SAID SOUTHWEST QUARTER, 991.84 FEET;
THENCE SOUTH 87 DEGREES 52 MINUTES 41 SECONDS WEST 1618.00 FEET TO SAID EAST
RIGHT OF WAY LINE PER SAID DOCUMENT NO. 907257; THENCE NORTH ALONG SAID
EAST RIGHT OF WAY LINE, 996.40 FEET TO SAID SOUTH LINE OF THE NORTHWEST
QUARTER; THENCE CONTINUING NORTH ALONG SAID EAST LINE, 243.36 FEET TO THE
POINT OF BEGINNING,ALL IN THE TOWNSHIP OF BRISTOL,KENDALL COUNTY,ILLINOIS.
SC11001.IMPACTFI-T PAYMENT A(;REI,\-u.-\vr
Trus AGRI.4-IMENT is IlUKIC and CIlICrCd info as ol"the 1st (Jay of November, 2006 by and
between Commt!Nri-N- UNIT Sc-itcx)i-DISTM-i- Numm.-.iz 115, KENDALL ,\ND K,\Nl.-.
CCANFJFS, 1111'101S ((Ile -School District"), ;III(I Ci�7 NTE' Flom):s, a Nevada �Leneral partnership
("Centex Homes").
Cemex Homes is developing a residential subdivision, consisting Of 1,397
milis located north ol"Galena Road in the United City of Yorkville, Kendall County, Illinois(the
"Cily"), constituting .1 I)OT(IOT) Of the subdivision commonly referred to as the "Bristol Bay
.Subdivision", the boundaries of which are sci forth in Exhibit A attached hereto,which is located
entirely within the Imindarics of the School District,-
WmA�L-ks, the School District will construct a new elementary school (tile ".School") in
Bristol Bay Subdivision;
WHERFAS, pursuant to the provisions of the Annexation Agreement,dated April 26,20.05,
\vIIh the City (tile "ilinnextition Agreenteni"), Centex Homes is required to pay certain School
Ti-ansition Fees and Land Casli Fccs for the benefit of the School District upon the Issuance of
permits for the construction of residential units in the Bristol Bay Subdivision, all as more
particularly described in the City of' Yorkville School Transition Ordinance 2002-W, `MO-11
and 1993-24, and the City of Yorkville Land Cash Ordinance 9&.3, 2003-12, 2004-22 and
2M-5-37(collectivclv. -School Impact hoes");
WI!UREAS,the aggregate of School Impact Fees payable to or for the benefit of the School
District attributable to the Bristol Bay Subdivision its of the(late hereof is approximately Five
Million Eight Hundred Seventy-Eight Thousand Two Hundred Fifty-Nine and 66/100 Dollars
($5,878,259.60) (such amount as Of the (late hereof being referred to herein as. the "Baseline
School Iml.iorl Fees"),ofnhtch One Million Nine Huiidre(I'Fliirly-hive'l'liousaiid One Hundred
and 40/100 Dollars($1,935,1(10.40) has been paid;
the parties desire to revise the payment of the remaining School Impact Fcc-s
attributable to the Bristol Bay Subdivision on a fix(-.d schedule;and
WHEREAS, the payments IlladC hereunder shall fulfill all obligations of Centex Homes
%vith respect to School Impact Fees attributable to units or lots in the Bristol Bay SuNlivision,
Now, T, ruzi.-ToRi-, it, consideration of the premises herein contained, and for Wier
valuable consideration receipt of which is hereby acknowledged, the parties agree ;is set forth
I Centex Homes promises to pay to the School District the remaining School Impact
Fees attributable to the Bristol Bay Subdivision in sixteen(16)quarterly payments of the greater
of(a)Two Hundred Seventy-Nine Thousand Thirty-Seven and 67/100 Dollars ($279,037.67) or
(b)the amount of actual School Impact Fees owed during the calendar quarter ending on the 15th
of the month prior to such payment date based on the Annexation Agreement, on the first
2 t 19164.01.14.doc.
16326774AVII
business clay of each lebruar\, Ntlay, August and November until paid in full, commencing
February 1, 2007. Cerates domes shall pay such installments until an amount not less than
$4,4(A,()02.72 has been paid to the School District or as directed by the School District, even if
such amount exceeds the actual amount of School Impact lees relating to the Bristol Bay
Subdivision ultimately determined to have been payable by Centex Morales pursuant to the
Annexation Agreement. All such payments shall be made in 1.J.S. Dollars, in immediately-
available vailable funds at the principal office of the School District or Its alssignee, Ill each cRtie mthout
set-off or counterclaim and shall be made whether or not construction of the Bristol Bay
Subdivision has commenced or is able to commence. Centex Homes may prepay all or any
poillon of unpaid School Impact Fees at any time. Any such prepayments shall be applied to the
installments due hereunder in inverse order of maturity.
". Prior to any rezoning,replatting or reclassification of any portion of the Bristol Bay
Subdivision, Centex 1 lomes promises to prepay to the School District an amount equal to the
positive difference, if any, between the Baseline School Impact Fees applicable to that portion of
the Bristol Bay Subdivision being rezoned, replatted or reclassified and the actual School Impact
Fees applicable to that portion of the Bristol Bay Subdivision being rezoned, replatted or
reclassified payable to or for the benefit of the School District after giving effect to such
rezoning,replatting or reclassification.
3. "Phis Agreement affects only the portion of the Bristol Bay Subdivision described in
Exhibit A attached hereto and does not affect School Impact Fees for any other property covered
by the Annexation Agreement.
4. 'rhe parties shall request that the City confirm that payments under this Agreement
Will Constitute full and complete satisfaction of Centex Homes' obligations With respect to
Schoch Impact Fees attributable to the Bristol Bay Subdivision udder the Annexation Agreement
and applicable ordinances. As between the School District and Centex Homes, With respect to
any inconsistency between the Annexation Agreement and this Agreement,this Agreement shall
control.
5. The School District riga} assign its rights to receive payments hereunder. Centex
Florncs hereby consents to the assignment of this Agreement by the Schoch District to a financial
institution as collateral for a financing related.io construction of the School. Upon such
assignment,Centex Homes agrees to make payments to the assignee.
6. Centex Homes agrees to provide to the School District and its assignee quatierly
sales updates for the Bristol Bay Subdivision (including a report of all building perinits issued
during such quarter), all to be in form and substance and with Such detail IS IS reasonably
satisfactory to the School District and its assignee.
7. Time is of the essence of this Agreement.
8. Centex.Homes shall pay to the School District or at its direction a nonrefundable fee
of$45,000 concurrently with the execution of this Agreement.
-2-
). Centex Homes hereby represents and warrants to the School District that: (i) it has
the authority to enter into this Agreement and to perforin its obligations hereunder, (ii) the
Agreement has been duly authorized, executed and delivered by Centex Homes, (iii) this
Agreement does not contravene any provision of any law,decree or judgment binding on Ccntcx
Homes or any provision of its organizational documents,and (iv) Centex Homes has received all
necessary licenses, permits and approvals of all federal, state and local governmental authorities
necessary to enter into this Agreement and perform its obligations hereunder.
to. 'Chis Agreement shall be enforceable in the Circuit Court of Kendall County,
Illinois, by any of the parties hereto or their successors or assigns by an appropriate action at la\v
or in equity to secure the performance of the covenants and agreements herein contained,
including specific performance of this Agreement;provided only actual and not consequential or
punitive damages shall be payable by Ccntex Homes. This Agreement shall be governed by tine
laws of the State of Illinois. 'File losing party shall pay to the prevailing party all costs and
expenses incurred in any proceedings brought to enforce the terms and provisions of this
Agreement, inc:hrding the payment o all court costs and reasonable attorneys' fees.
[SIG,NTArUR PAcu.TOFot.t.ow�
I
IN WITNESS WHERUOF the parties have,CaLISCCI this Agreement to be executed as of tile day
and year first above written.
CiaV flow--S, it`(;Vjdz,giicra: pa-m-fushilp 1Y'UNIT DISTRICT
N LIMBuR I 15, KENDALL AM)K ANE
Bv: Centex Real E-stale Corporation,a COUNTIES, ILLINOIS
Nc��jjda corporation and Managing
C'61c)I Partner By:
13y: President, Board of Education
Daniel L.Star
President- Illinois Division
-4-
IN W117�,MSS WHERL'OP the l)arties have causod this Agreement to be executed as of the day
and year fust move written.
CE'`•ru: Flon.t:s,a Ncvada gencral partner lip YORKVn_t:tiCMIMUNITY tlt.Tt'rSaim.Dts,mICT
Nut~tHP t5. Ki-wDALLAND KAINE
By: Centex Ileal F-,=1.e Corporation,a Cit;, -. 6:t.tN s
Nevada corporation and Managing
General Partner i
By:
�sident.B a of Education
By:
Daniel L. Star
President-Illinois Division
4-
EXHIBIT A
UNITED CITY OF YORKVILLE
SPECIAL SERVICE AREA NUMBER 2005-109
[Portion North of Galena Road]
THAT PART OF SECTIONS 4 AND 9 IN TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE
THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE
NORTHEAST CORNER OF THE SOUTHEAST QUARTER OF SAID SECTION 4;
THENCE SOUTH 89 DEGREES 05 MINUTES 15 SECONDS WEST,ALONG THE NORTH
LINE OF SAID SOUTHEAST QUARTER, 1087.07 FEET FOR THE POINT OF
BEGINNING; THENCE SOUTH 00 DEGREES 14 MINUTES 26 SECONDS EAST, 725.09
FEET; THENCE NORTH 89 DEGREES 05 MINUTES 15 SECONDS EAST, 1087.08 FEET
TO THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 4; THENCE
SOUTH 00 DEGREES 14 MINUTES 27 SECONDS EAST, ALONG THE EAST LINE OF
THE SOUTHEAST QUARTER OF SAID SECTION 4, 1924.04 FEET TO THE SOUTHEAST
CORNER OF THE SOUTHEAST QUARTER OF SAID SECTION 4; THENCE SOUTH 00
DEGREES 00 MINUTES 23 SECONDS WEST, ALONG THE EAST LINE OF THE
NORTHEAST QUARTER OF SAID SECTION 9, 1582.30 FEET; THENCE
NORTHWESTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF 11520.00
FEET AND A CHORD BEARING OF NORTH 72 DEGREES 24 MINUTES 24 SECONDS,
AN ARC LENGTH OF 1132.95 FEET; THENCE NORTH 75 DEGREES 13 MINUTES 39
SECONDS WEST, 50.13 FEET; THENCE NORTH 14 DEGREES 46 MINUTES 21
SECONDS EAST, 882.65 FEET; THENCE NORTH 75 DEGREES 13 MINUTES 39
SECONDS WEST, 600.00 FEET; THENCE SOUTH 14 DEGREES 46 MINUTES 21
SECONDS WEST, 539.21 FEET; THENCE NORTH 75 DEGREES 29 MINUTES 39
SECONDS WEST, 208.25 FEET; THENCE SOUTH 87 DEGREES 42 MINUTES 08
SECONDS WEST, 115.27 FEET; THENCE SOUTHWESTERLY ALONG A CURVE TO
THE RIGHT WITH A RADIUS OF 680.00 FEET AND A CHORD BEARING OF SOUTH 08
DEGREES 42 MINUTES 26 SECONDS WEST, AN ARC LENGTH OF 140.94 FEET;
THENCE SOUTH 14 DEGREES 38 MINUTES 41 SECONDS WEST, 143.79 FEET;
THENCE SOUTHEASTERLY ALONG A CURVE TO THE LEFT WITH A RADIUS OF
25.00 FEET AND A CHORD BEARING OF SOUTH 30 DEGREES 17 MINUTES 29
SECONDS EAST,AN ARC LENGTH OF 39.21 FEET; THENCE NORTH 75 DEGREES 13
MINUTES 39 SECONDS WEST, 1040.30 FEET; THENCE NORTH 00 DEGREES 01
MINUTES 41 SECONDS WEST, 22294 FEET; THENCE SOUTH 89 DEGREES 58
MINUTES 19 SECONDS WEST, 368.68 FEET; THENCE NORTH 19 DEGREES 50
MINUTES 05 SECONDS WEST, 831.41 FEET; THENCE SOUTH 89 DEGREES 00
MINUTES 40 SECONDS WEST, 331.94 FEET; THENCE NORTH 00 DEGREES 59
MINUTES 56 SECONDS WEST, 949.25 FEET; THENCE NORTH 89 DEGREES 00
MINUTES 40 SECONDS EAST, 385.09 FEET; THENCE NORTH 00 DEGREES 51
MINUTES 52 SECONDS WEST, 379.98 FEET; THENCE SOUTH 89 DEGREES 00
MINUTES 40 SECONDS WEST, 331.75 FEET; THENCE NORTH 00 DEGREES 37
MINUTES 06 SECONDS EAST, 907.69 FEET; THENCE SOUTH 89- DEGREES 55
MINUTES 02 SECONDS WEST, 335.39 FEET TO THE EAST RIGHT OF WAY LINE OF
CH12 60703A
ILLINOIS ROUTE NO. 47; THENCE NORTH 00 DEGREES 57 MINUTES 52 SECONDS
EAST ALONG SAID EAST RIGHT OF WAY LINE, 80.01 FEET; THENCE NORTH 99
DEGREES 55 MINUTES 02 SECONDS EAST, 171.45 FEET; THENCE NORTH 00
DEGREES 32 MINUTES 06 SECONDS EAST, 5.72 FEET TO THE NORTH LINE OF THE
SOUTHWEST QUARTER OF SAID SECTION 4; THENCE NORTH 89 DEGREES 05
MINUTES 15 SECONDS EAST, ALONG SAID NORTH LINE, 2990.11 FEET TO THE
POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL, KENDALL COUNTY,
ILLINOIS.
UNITED CITY OF YORKVILLE
PROPOSED FY 07108 BUDGET
REVISION B
GENERAL FUND
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Pro COMMENTS
GENERAL FUND REVENUES
FUND BALANCE
01-000.40-00-3999 RESERVE FUND BALANCE 0.00 124,000.00 0.00 372,849 -66% 125,000 New World Software
CARRY OVER FY 05/06 417,177
Library Bond Payback 160,000
Employee Contributions for Health Insurance 18,000
Amusement Tax 135,000 5%of 1500 daily passes per day for 100 days per year r@$20 per pass
Cash M Bank/CD's that have matured 104,000 Moved to CoMugencles
01-000-00-00-3996 ROAD CONTRIBUTION FEE 0.00 26,000.00 971,098.00 1,500,000 -20% 1,200,000 750 Permits®$2,000
01-000-40-00-3998 ROAD FUNDING-MPI 0.00 1,368,475.09 40.00 1,600,000 -38% 1,000,000 Grande Reserve Perimeter Roads-funded by developer$2,000 per permit in Grande Reserve Only
01-000.40-00-3997 IN-TOWN ROAD PROGRAM FUNDING 0.00 649,999.58 3,783,562.20 2,070,000 24% 2,575,000 Project is completed
01-000-40-00-4000 REAL ESTATE TAXES 1,424,625.57 1,588,701.57 1,387,085.39 1,571,133 15% 1,810,490 Increase in new EAV
01-000-40.00.4001 TOWN ROAD/BRIDGE TAX 90,688.47 93,008.19 101,790.99 105,000 19% 125,000 This is a property tax that is County-Wide/Township wide
01-000-40-004002 FOX HILL LEVY REVENUE 0.00 0.00 0.00 18,000 0% 18,000 SSA 2 yr assessment
01-00040-00.4010 PERSONAL PROPERTY TAX 18,174.33 734,998.84 13,337.27 10,000 0% 10,000
01-000-40-004020 STATE INCOME TAX 546,657.79 612,424.98 516,423.32 885,000 10% 974,748 $87 per person X 11,204 POPULATION
01-000-40.004030 MUNICIPAL SALES TAX 2,286,312.04 2,243,867.04 1,958,805.80 2,845,000 10% 3,120,000
01-000-40-00-0032 STATE USE TAX 88,733.19 0.00 89,252.23 137,000 5% 144,532 $12.90 per person x 11,204 POPULATION
01-000.40-00-0040 MUNICIPAL UTILITY TAX 532,127.96 559,386.95 388,591.65 375,000 13% 425,000
01-000-00-00-0041 UTILITY TAX-NICOR 147,523.24 352,199.86 159,110.83 250,000 20% 300,000
01-000-00-00-4042 UTILITY TAX-CABLE TV 55,376.75 82,070.20 83,247.78 90,000 15% 103,500
01-00040-00-4043 UTILITY TAX-TELEPHONE 401,810.50 457,684.66 335,574.43 425,000 0% 425,000
01-000-40-00-4050 HOTELTAX 18,071.83 17,743.68 18,894.36 20,000 0% 20,000
01-000.40-004060 TRAFFIC SIGNAL REVENUE 0.00 0.00 0.00 5,000 0% 5,000
01-00041-004100 LIQUOR LICENSE 21,290.95 22,247.62 24,365.80 26,000 0% 26,000
01-00041-00-4101 OTHER LICENSES 3,291.66 5,278.26 2,699.50 4,500 -33% 3,000
01-00041-004110 BUILDING PERMITS 803,669.50 899,936.80 1,363,781.20 1,550,000 0% 1,550,000
01-00042-004205 FILING FEES 8,349.00 22,382.75 7,023.10 25,000 -20% 20,000
01-00042-004206 GARBAGE SURCHARGE 161,585.09 182,102.35 208,489.67 227,648 3% 235,000
01-000.42-004208 COLLECTION FEE-YBSD 10,000.00 44,441.36 31,880.85 35,000 0% 35,000
01-00042-004210 DEVELOPMENT FEES 764,858.20 730,852.95 1,227,205.57 1,475,000 0% 1,475,000
01-00042-004211 ENGINEERING CAPITAL FEE 20,311.00 3,000.00 52,200.00 52,000 15% 60,000 $100 per every bui8ng panne collected
01-000-43-004310 TRAFFIC FINES 77,161.18 68,978.28 76,534.04 75,000 7% 80,000
01-00043.00-4315 REPMURSE POLICE TRAINING 4,695.40 0.00 11,805.06 11,805 78% 21,000
01-00043.00.4320 ORDINANCE FEES 505.00 2,380.00 2,670.00 2,500 0% 2,500
01-00044-00.4401 DARE DONATIONS 0.00 0.00 125.00 1,250 0% 1,250
01-000-44-00-4402 ROB ROY CREEK HYDRAULIC STUDY 0.00 0.00 22,700.00 10,000 0% 10,000 We anticipate receiving ease funds this year
RAYMOND SEWER OUTFALL 0.00 0.00 0.00 0 100% 1,300,000
01-00044-004404 HANGING BASKETS 0.00 0.00 0.00 0 0% -
01-000-44-00.4411 REIMS-POLICE PROTECTION 2,352.00 2,620.00 2,477.25 3,000 10% 3,300
01-00044-00.4490 MISCELLANEOUS INCOME 72,236.86 8,013.17 11,798.22 10,000 50% 15,000
01-0004f>-00-4525 GRANTS 0.00 0.00 49,675.33 30,000 -100% -
01-00045-004505 COPS GRANT-VESTS 4,844.34 565.00 0.00 2,500 20% 3,000
01-00045.00.4511 POLICE-STATE TOBACCO GRANT 0.00 1,210.00 0.00 1,250 20% 1,500
01-000-46-00.4600 INVESTMENT INCOME 11,222.95 28,342.43 117,807.50 75,000 0% 75,000
WEARING APPAREL DONATIONS 0.00 0.00 0.00 1,140 -100% -
KENDALL COUNCIL OF MAYOR GAME FARM 0% -
TRANSFER FROM MUNICIPAL BLDG 182,500 $32,500 goes to ContingertcledReserve
01-00049-00.4935 TRANSFER FROM LAND CASH 0.00 0.00 0.00 16,000 0% 16,000 To fund a portion of the Parks Designer salary
01-00049.004915 TRANSFER FROM WATER OPERATIONS 160,000.00 200,000.00 200,000.00 250,000 6% 265,000
01-000494004920 TRANSFER FROM SEWER MAINT. 38,178.00 70,000.00 70,000.00 70,000 0% 70,000
01-000-49-00-4925 TRANSFER FROM SAN.SEWER IMP 200,000.00 200,000.00 150,000.00 150,000 0% 150,000
01-00049-00.4930 TRANSFER FROM WATER IMPROVE. 200,000.00 200,000.00 200,000.00 200,000 0% 200.000
TOTAL REVENUES:GENERAL 8,174,652.80 11,602,911.61 13,640,052.34 16,583,gR,1 of 3b5% 19,015,497 a1512o07
t^^J
UNITED CITY OF YORKVILLE
PROPOSED FY 07108 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003-2004 20042005 2005-2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Chancre 2007-2008 Prod COMMENTS
Page 2 of 38 415/2007
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003.2004 2004-2005 2005-2006 2006-2007
NU":PQ DESCRIPTION Actual Actual Actual Budget /Change 2007-2008 Proi _ COMMENTS
ADMINISTRATION
EXPENSES
01-110-50-00-5100 SALARIES-MAYOR 8,000.00 8,175.00 3,775.00 7,500 51% 11,310
01-110-50-00-5101 SALARIES-CITY CLERK 3,600.00 3,705.00 1,800.00 3,600 78% 6,410
01-110-50-00-5102 SALARIES-CITY TREASURER 3,600.00 3,775.00 1,800.00 3,600 78% 6,410
01-110-50-00-5103 SALARIES-ALDERMAN 28,800.00 30,025.00 15,450.00 29,080 41% 40,880 $6,000 increase with the new year
01-110-50-00-5104 SALARIES-LIQUOR COMMISSIONER 1,000.00 500.00 500.00 1,000 0% 1,000
01-110-50-00-5105 SALARIES-CITY ATTORNEY 11,944.40 11,944.80 11,060.00 11,502 -17% 9,500
01-110-50-00-5106 SALARIES-ADMINISTRATIVE 418,193.00 436,617.17 568,870.18 626,215 -29% 446,025 Separated Finance
Ot-110-50-00-5136 SALARIES-PART TIME 23,141.24 45,715.13 49,393.21 50,000 -55% 22,500 $15,000 Transfer to Comm Decal;$7,500 for Comm Relations Intem
01-110-50-00-5137 SALARIES-OVERTIME 445.67 192.87 375.32 1,500 -50% 750
01-110-50-00-5202 BENEFITS-UNEMPLOY.COMP.TAX 7,547.92 11,053.50 15,232.50 12,000 -100% - Finance
01-110-50-00-5203 BENEFITS-HEALTH INSURANCE 463,214.70 550,729.21 771,967.35 852,458 -100% - Finance
01-110-50-00-5204 BENEFITS-GROUP LIFE INSURANCE 17,841.90 18,275.64 19,864.36 74,049 -100% - Finance
01-110-50-00-5205 BENEFITS-DENTAWISION ASST 36,207.66 57,528.08 70,770.20 23,668 -100% - Finance
01-11011-00-5300 LEGAL SERVICES 40,803.95 61,184.83 77,264.60 55,000 55% 85,000
01-11011-00-5304 AUDIT FEES&EXPENSES 14,230.00 14,660.00 25,500.00 2,675 -100% - Finance
01-11011-00-5305 ACCOUNTING ASSISTANCE 6,256.80 5,820.00 0.00 5,000 -100% Finance
01-11011-00-5308 GASB 34 1,473.63 10,472.00 23,806.02 0 0% -
01-11011-00-5310 EMPLOYEE ASSISTANCE 4,043.75 2,995.00 2,866.50 4,500 -100% - Finance
01-11011-00.5311 CODIFICATION 3,232.00 2,744.00 5,614.00 5,000 0% 5,000
01-11011-00-5314 BUILDING INSPECTIONS 644,626.75 732,877.20 1,142,685.00 1,115,000 1% 1,125,000
01-11012-00-6400 INSURANCE-LIABILITY&PROPERTY 113,080.00 129,352.45 124,160.58 130,000 -100% - Finance
01-11012-00-5401 CONTRACTUAL SERVICES 72,179.45 40,537.49 41,995.23 40,000 -31% 27,500 $5,000 for Coram Relations Video taping
01-11012-00-5403 SPECIAL CENSUS 29,133.61 106,351.00 67,376.83 0 100% - Pulled out until 6 month review-special census likely to be completed summer and fall of 2008
01-11012-00-5404 CABLE CONSORTIUM FEE 50,522.54 32,828.07 41,116.49 30,000 17% 35,000
01-11012-00-5406 OFFICE CLEANING 24,987.38 35,184.78 6,600.00 7,500 0% 7,500
01-110.62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 148.50 386.90 189.50 500 0% 500
01-11012-00-5411 MAINTENANCE-COMPUTERS 4,698.00 7,743.07 1,808.28 2,000 -100% -
01-11012-00-5412 MAINTENANCE-PHOTOCOPIERS 16,579.05 19,392.00 19,478.30 19,392 -100% 0 Finance
01-11012-00-5421 WEARING APPAREL 812.50 0.00 897.14 1,140 -100% -
01-11012-00-5427 FACADE PROGRAM 0.00 9,388.50 20,000.00 30,000 0% 30,000 Needs to be looked at by City Council-no$spend in FY 0607
01-11012-00-5436 TELEPHONE 24,248.51 20,215.16 14,173.66 15,000 0% 15,000
01-11012-00-5437 ACCTG SYSTEM SERVICE FEE 4,270.00 6,785.00 8,090.00 8,500 -100% -
01-11012-00-5438 CELLULAR TELEPHONE 5,694.54 2,033.29 1,961.55 2,300 -17% 1,920
01-11012-00-5439 TELEPHONE SYSTEMS MAINTENANCE 2,474.40 8,204.50 2,836.40 11,000 -32% 7,500
01-11014-00-5600 DUES 4,045.50 3,586.75 3,575.73 5,000 10% 5,510 $510 Com Relations
01-110-64-00-5601 ILLINQIS MUNICIPAL LEAGUE DUES 731.00 4,006.00 781.00 781 2% 800
01-110-64-00-5603 SUBSCRIPTIONS/BOOKS 2,423.50 279.50 314.50 900 -44% 500
01-110.64-00-5604 TRAINING&CONFERENCES 4,557.00 9,237.47 7,324.53 13,000 50% 19,500 IML Conference$575 Each/Asst Admin Conf/$1,500 Com Relations
01-11014-00-5605 TRAVEL/MEALS/LODGING 17,456.33 10,152.33 14,268.11 17,000 -56% 7,500 $500 for Comm Relations
01-11014-00-5606 PROMOTIONAUMARKETING EXPENSES 0.00 0.00 0.00 9,577 25% 12,000 Comm Relations
01-110.64-00-5607 PUBLIC RELATIONS 11,121.21 15,428.19 27,109.23 18,000 -100% -
YMCA PARTNERSHIP 0.00 0.00 0.00 0 100% 1,500
01-11014-00-5608 SPONSORSHIPS 0.00 0.00 300.00 1,500 0% 1,500
Page 3 of 38 4/5/2007
UNITED CITY OF YORKVILLE
PROPOSED FY 07108 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003.2004 2004-2005 2005.2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Chance 2007-2008 Pro' COMMENTS
AdwAnlWadon
01-110-65-00-5800 CONTINGENCIES 13,802.47 11,416.17 46,459.60 595,000 -75% 146,500 Trans from Mun BkkWGrant Study/CD's matured
01-110-65-00-5801 FUND BALANCE RESERVE 0.00 0.00 0.00 0 0% -
01-110-65.00-5802 OFFICE SUPPLIES 12,847.93 11,642.93 15,994.67 15,000 43% 8,500
01-11065-00-5804 OPERATING SUPPLIES 8,909.96 16,083.65 7,415.99 10,000 -50% 5,000
01-110-05-00-5808 POSTAGE&SHIPPING 8,519.26 12,380.09 9,761.02 12,500 67% 20,925 $5,300 Comm Relations$2,800 for Newsletter&$2,500 Mise
01-110-65-00-5809 PRINTING©ING 9,888.40 15,179.83 14,951.67 11,000 0% 11,000
01-110.65-00-5810 PUBLISHING&ADVERTISING 3,484.87 3,247.70 3,866.47 5,000 0% 5,000
01-110.65-00-5844 MARKETING-HOTEL TAX 16,470.72 20,058.79 18,468.73 20,000 -100% - Finance
01-110-72-00.6500 IMRF PARTICIPANTS 39,021.67 43,395.16 45,400.46 49,471 -20% 39,756 $446,025 X 7.61%
01-110-72-00.6501 SOCIAL SECURITY&MEDICARE 38,134.44 41,471.75 53,428.72 56,151 -29% 39,965 $446,025 X 7.65%
01-110-75.00-7002 COMPUTER EQUIP&SOFTWARE 19,541.09 17,806.13 15,709.12 30,000 -93% 2,000 1 laptop and microsoR upgrades(City Administrator laptop for e-documerds and regular use)
01-110-75-00-7003 OFFICE EQUIPMENT 2,360.99 10,623.88 1,590.90 5,000 -50% 2,500
01-110-78-00-9001 CITY TAX REBATE 562.94 510.67 70.09 500 -100%
01-110-78-00-9002 NICOR GAS 31,734.55 25,531.87 40,052.30 30,000 0% 30,000
01-110-78-00-9003 SALES TAX REBATE 525,971.92 324,710.75 278,920.41 450,000 •100% - Finance
APPRECIATION DINNER 0.00 0.00 0.00 0.00 100% 10,000
VOLUNTEER APPRECIATION DAY 0.00 0.00 0.00 0.00 100% 2,000
WEBSITE 0.00 0.00 0.00 0.00 100% 2,500 E-Newsletter
COMMUNITY EVENTS 0.00 0.00 0.00 0.00 100% 52,200 5oth Ann$50,000;Hometown Days,Kendall AAs Guild$300;Theatre in the park$1,200;City Hall$700
Tennis Court Refurbishing 40,000
01-110-78-00-9004 MISCELLANEOUS 31.95 56.00 0.00 100 150% 250
SALARY SURVEY 60,063
01-110-78-00-9005 MERIT/COLA 0.00 0.00 0.00 104,400 -84% 16,333
TOTAL EXPENSES:ADMINISTRATION 2,858,649.55 3,024,197.25 3,765,041.45 4,640,559 -48% 2,428,007
Page 4 of 38 4/5/2007
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003-2004 20042005 2005-2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Pro' COMMENTS
FINANCE
01-12050-00-5106 SALARIES-ADMINISTRATIVE 0.00 0.00 0.00 0.00 100% 296,883 Includes 1 New Hire
01-120-50-00-5136 SALARIES-PART TIME 0.00 0.00 0.00 0.00 100% 5,000
01-120-50-00-5137 SALARIES-OVERTIME 0.00 0.00 0.00 0.00 100% 750
01-120-50-00-5202 BENEFITS-UNEMPLOY.COMP.TAX 7,547.92 11,053.50 15,232.50 12,000 100% 24,000 Increase based on actual numbers
01-120-50-00-5203 BENEFITS-HEALTH INSURANCE 463,214.70 550,729.21 771,967.35 852,458 0% 855,000
01-120-50-00-5204 BENEFITS-GROUP LIFE INSURANCE 17,841.90 18,275.64 19,864.36 74,049 1% 75,000
01-12050.005205 BENEFITS-DENTALIVISION ASST 36,207.66 57,528.08 70,770.20 23,668 15% 27,218
01-120.61-00-5304 AUDIT FEES&EXPENSES 14,230.00 14,660.00 25,500.00 2,675 1196% 32,000 FY 06/07's amount is scriveners error
01-12061-00-5310 EMPLOYEE ASSISTANCE 4,043.75 2,995.00 2,866.50 4,500 0% 4,500
01-120.62-005400 INSURANCE-LIABILITY&PROPERTY 113,080.00 129,352.45 124,160.58 130,000 26% 163,422 IMRLA&Boiler Insurance&Library Addition
01-12052-0D-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 0.00 0.00 0.00 100% 500
01-120.62-005411 MAINTENANCE-COMPUTERS 4,698.00 7,743.07 1,808.28 2,000 0% 2,000
01-12062-005412 MAINTENANCE-PHOTOCOPIERS 16,579.05 19,392.00 19,478.30 19,392 17% 22,750 Per agreement
01-12052-005437 ACCTG SYSTEM SERVICE FEE 4,270.00 6,785.00 8,090.00 8,500 8% 9,200
01-12062-005438 CELLULAR TELEPHONE 0.00 0.00 0.00 0.00 100% 720 2 Cell Phones
01-120-04-005603 SUBSCRIPTIONS/BOOKS 0.00 0.00 0.00 0.00 100% 100
01-120-64-005604 TRAINING&CONFERENCES 0.00 0.00 0.00 0.00 100% 3,125 IML$575/GFOA$450/IPERLA$8009 MSI$1,0001$300 IT Seminar
01-12054-005605 TRAVEL/MEALS/LODGING 0.00 0.00 0.00 0.00 100% 4,000
01-120.65-005800 CONTINGENCIES 0.00 0.00 0.00 0.00 0% -
01-12055-005801 FUND BALANCE RESERVE 0.00 0.00 0.00 0.00 0% -
01-120.65-005802 OFFICE SUPPLIES 0.00 0.00 0.00 0.00 100% 8,500
01-12065.00-5804 OPERATING SUPPLIES 0.00 0.00 0.00 0.00 100% 5,000
01-12055-00-5844 MARKETING-HOTEL TAX 16,470.72 20,058.79 18,468.73 20,000 0% 20,000
01-12072-00-6500 IMRF PARTICIPANTS 0.00 0.00 0.00 0.00 100% 28,642
01-12072-005501 SOCIAL SECURITY&MEDICARE 0.00 0.00 0.00 0.00 100% 28,793
01-12075-00-7002 COMPUTER EQUIP&SOFTWARE 19,541.09 17,806.13 15,709.12 30,000 0% 30,000 Rotation Policy and other IT equipment I Paperless System
01-12075-00-7003 OFFICE EQUIPMENT 0.00 0.00 0.00 0.00 100% 2,500
01-12078-009001 CITY TAX REBATE 562.94 510.67 70.09 500 50% 750
01-12078-00-9003 SALES TAX REBATE 525,971.92 324,710.75 278,920.41 450,000 61% 725,000
Amusement Tax Rebate 74,250 55%of total amusement tax to water park
SALARY SURVEY 0.00 0.00 0.00 0 100% 67,051
01-12078-00-9005 MERIT/COLA 0.00 0.00 0.00 0.00 100% 12,444
TRANSFER TO LAND CASH 0.00 0.00 0.00 0.00 100% 48,245
01-12099-00-9923 TRANSFER TO LIBRARY 0.00 0.00 0.00 0.00 0% -
01-12099-00-9925 TRANSFER TO SAN SEWER 0.00 0.00 0.00 0.00 0% 150,000
01-120-99-00-9940 TRANSFER TO PARK&RECREATION 0.00 0.00 0.00 0.00 0% 1,161,778
01-12099-00-9941 TRANSFER TO PARK/REC CAPITAL 0.00 0.00 0.00 0.00 100%
01-120-99.00-9945 TRANSFER TO MUNICIPAL BLDG 0.00 0.00 0.00 0.00 100% -
TRANSFER TO WATER IMPROVEMENT 0.00 0.00 0.00 0.00 0% 200,000
TRANSFER TO POLICE CAPITAL 0.00 0.00 0.00 0.00 100% -
TRANSFER TO GEN FD REV FOR POLICE 0.00 0.00 0.00 0.00 100% 125,000 New World Software Police
01-120-99-00-9965 TRANSFER TO DEBT SERVICE 0.00 0.00 0.00 100% 284,202
TOTAL EXPENSES:FINANCE 1,244,260 1,181,600 1,372,906 1,629,742 176% 4,498,323
Page 5 of 38 4/5/2007
UNITED CITY OF YORKVILLE
PROPOSED FY 07108 BUDGET
REVISION B
GENERAL FUND
ACCOUNT 2003-2004 2004-2005 2005.2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget
%Chane 2007-2008 Pro' COMMENTS
ENGINEERING
EXPENSES
01-150-50-00-5107 SALARIES-EMPLOYEES 194,598.50 248,213.66 244,762.03 313,306 2% 318,914
01-150-50-00-5137 SALARIES-OVERTIME 0.00 655.16 0.00 1,000 0% 1,000
01-150-62-00.5401 CONTRACTUAL SERVICES 52,747.33 55,523.03 88,888.84 50,000 -5% 47,500 Reduced for Comm Relations Intern
01-150-62-00-5402 GIS SYSTEM 0.00 0.00 5,000.00 5,000 -100% -
01-150-62-00-5403 FEES 0.00 0.00 1,000.00 2,000 0% 2,000 Engineering Licenses,NPDES License
01-150.62-00-5409 MAINTENANCE-VEHICLES 2,761.46 4,614.99 866.35 2,000 0% 2,000
01-150-62-00-5410 MAINTENANCE-OFFICE EQUIP 362.00 544.56 275.91 1,000 0% 1,000
01-150-62-00-5411 MAINTENANCE-COMPUTERS 1,595.00 2,895.55 1,587.44 3,000 -33% 2,000
01-150.62-00-5421 WEARING APPAREL 679.47 437.85 254.00 1,400 0% 1,400
01-150-62-00-5438 CELLULAR TELEPHONE 0.00 2,626.93 2,426.37 3,360 -25% 2,520
01-150.64-00-5600 DUES 413.00 245.00 293.00 400 50% 600
01-150-64-00-5604 TRAINING&CONFERENCES 1,056.00 1,360.00 227.00 6,000 -33% 4,000
01-150.64-00-5605 TRAVEL EXPENSE 435.96 125.64 1,230.56 1,000 0% 1,000
01-150-04-00-5608 TUITION REIMBURSEMENT 0.00 0.00 0.00 0 100% 2,580
01-150-04005616 BOOKS&PUBLICATIONS 220.15 91.32 162.50 200 0% 200
01-150-65-00-5801 ENGINEERING SUPPLIES 2,293.25 2,815.11 2,520.13 3,000 0% 3,000
01-150-65-00-5802 OFFICE SUPPLIES 2,404.91 2,511.54 2,463.99 2,500 0% 2,500
01-150-05-00-5809 PRINTING©ING 1,741.76 1,618.76 1,666.81 2,000 13% 2,250
01-150-72-00-6500 IMRF PARTICIPANTS 16,715.37 23,475.06 19,812.44 24,830 10% 27,393
01-150-72-00-6501 SOCIAL SECURITY&MEDICARE 13,890.95 19,062.31 18,343.74 24,044 15% 27,537
01-150-75-00-7002 COMPUTER EQUIP&SOFTWARE 0.00 0.00 3,758.79 7,900 159% 20,500 Auto Cad License$2,700;2 new computers;copies of microsoff office--$15,000 Is Comm Develop
01-150-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 69.98 3,000 -17% 2,500
01-150-65.00-5820 Engineering Capital Reserve 0.00 19,602.57 0.00 52,000 -23% 40,000
SALARY SURVEY 0.00 0.00 0.00 0 100% 27,202
01-150-78-00-9005 MERIT/COLA 0.00 000 0.00 0 100% 13,843
TOTAL EXPENSES:ENGINEERING 291,915.11 386,419.04 395,609.88 508,941 9% 553,439
4/512007
Page 6 of 38
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003.2004 20042005 2005-2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Pro' _ COMMENTS
PUBLIC SAFETY/POLICE DEPT.
EXPENSES
01-210-50.00-5107 SALARIES-EMPLOYEES 446,676.84 584,558.44 612,211.06 822,230 53% 1,254,261
01-210-50-00-5131 SALARIES-LIEUTJSERGEANTS/CHIEF 464,089.43 499,182.35 541,473.59 612,203 -9% 555,341
01-210-50-00-5133 SALARIES-COPS 217,414.56 154,649.21 100,534.13 106,226 -100% - No more federal grant tracking
01-210-50.00-5134 SALARIES-CROSSING GUARD 9,837.77 16,814.25 16,406.25 19,500 15% 22,425
01-210-50-00-5135 SALARIES-POLICE CLERKS 89,578.49 101,422.37 102,684.15 122,418 -9% 111,269
01-210-50-00-5136 SALARIES-PART TIME 40,624.73 28,860.42 37,588.04 35,000 5% 36,750
01-210-50-00-5137 SALARIES-OVERTIME 47,260.98 47,343.04 43,671.39 65,000 23% 80,000 Due to staffing increases
01-210-50-00-5200 CADET PROGRAM 0.00 0.00 9,813.67 22,000 50% 33,000 True-up account for college and 40-hour work-weeks during breaks
01-210.61-00-5300 LEGAL SERVICES 10,186.79 5,171.70 17,725.57 20,000 0% 20,000
01-21052-00.5408 MAINTENANCE-EQUIPMENT 8,732.27 7,947.05 8,000.00 8,400 31% 11,000 More Equipment Repairs
01-210.62-00-5409 MAINTENANCE-VEHICLES 22,905.23 30,895.09 27,805.20 28,000 25% 35,000
01-210-62-00-5410 MAINT-OFFICE EQUIPMENT 2,497.62 2,387.92 2,500.00 2,625 71% 4,500 Furniture Replacement/Additional Equipment
01-210-62-00-5411 MAINTENANCE-COMPUTERS 4,369.50 1,931.59 2,100.00 6,000 67% 10,000 Squad laptop maintenance
MAINTENANCE-K9 2,000 3 Canines-Assumes 2 visits per K9 per year
01-210-62-00.5414 WEATHER WARNING SIREN MAINT 4,612.23 5,917.47 3,309.60 6,000 10% 6,600 Add New Warning Siren(Lightning)/New Batteries for Weather Sirens
I New System for Elementary School(Grande Reserve)
01-210.62-00-5421 WEARING APPAREL 27,113.74 21,342.15 24,773.27 30,000 -17% 25,000 $500/year for records staff($3000)
01-210.62-00-5422 COPS GRANT IV-VESTS 1,616.27 2,829.18 2,634.30 3,000 100% 6,000 $600/Officer 5 Replacement
01-210-02-00-5423 CLASY GRANT 4,000.00 0.00 0.00 1,000 -100% - Move$1000 from here to Community Relations&Eliminate this lire item
01-210-02-00-5429 PSYCHOLOGICAL TESTING 750.00 1,375.00 1,470.00 1,750 -14% 1,500
01-210-62-00-5430 HEALTH SERVICES 920.00 3,622.04 2,357.23 3,500 -57% 1,500
01-210-02-00-5431 LABORATORY FEES 862.50 989.68 0.00 1,500 -100% - Move$1500 to Health Services and Combine Line Items
01-210-62-00.5436 TELEPHONE 21,522.27 20,251.09 16,908.24 20,000 15% 23,000
01-21052-00-5438 CELLULAR TELEPHONE 8,205.15 11,888.30 11,992.54 14,500 21% 17,500 Increase of 10 Phones=$40/Phone&300IYear for Each
01-210-62-00-5441 MTD-ALERTS FEE 2,112.00 2,618.00 4,620.00 8,450 25% 10,562 Increase by 4 squad costs($528/year for each)(3 squads/1 detective)
01-210.64.00-5600 DUES 1,658.85 2,635.00 1,953.20 2,500 60% 4,000 Major Crimes Task Force=$1000/Mobile Command Center-$500
01-210.64-00-5603 SUBSCRIPTIONS 131.33 409.90 266.13 350 43% 500
01-210-64-00-5604 TRAINING&CONFERENCE 13,834.62 20,759.82 19,213.84 19,950 66% 33,025 5%Increase to accommodate new hire/advanced training+
2 Staff&Command Courses @$3000 each($6000)
+EMP($2025)+Detective Training(Northwestern-$5000)
01-210.64-00-5605 TRAVELEXPENSES 9,115.74 9,593.55 10,367.14 10,500 15% 12,075 15%increase
01-210-64-00.5606 COMMUNITY RELATIONS 5,370.04 6,216.20 5,500.00 7,800 28% 10,000 Bike Rodeo/YPD Pins&Patches/Promotional Items/increase in Programs
01-210-64-00-5607 POLICE COMMISSION 11,986.17 10,922.58 7,599.81 21,000 5% 22,050 5%Increase
01-210.64-00-5608 TUITION REIMBURSEMENT 13,413.72 14,986.46 12,521.87 14,000 0% 14,000
01-210.64-00-5609 POLICE RECRUIT ACADEMY 3,698.74 10,483.81 0.00 10,500 -100% -
01-210-6400-5610 GUN RANGE FEES 639.00 621.64 625.00 700 43% 1,000
01-210-64-00-5611 Special Response Team FEE 2,000.00 2,000.00 2,000.00 3,500 15% 4,025
NEIGHBORHOOD WATCH 100% 1,200
CITIZENS POLICE ACADEMY 100% 2,420 Includes CPA/SPA
CHAPLAIN PROGRAM 100% 1,400
COMPLIANCE CHECKS 100% 500 4 Liquor/3 Tobacco
DAREPROGRAM 100% 5,000
HUMAN RESOURCE COMMITTEE 100% - Removed and put in Admin Sponsorships
01-210.65-00-5802 OFFICE SUPPLIES 5,989.96 6,316.85 6,498.73 6,825 47% 10,000 Includes allotment for small furniture/file cabinet purchases
EVIDENCE TECH SUPPLIES 100% 5,000 Evidence Tech Supplies/Drug Test Kits
01-210-65-00-5804 OPERATING SUPPLIES 14,556.38 15,496.91 16,000.00 16,800 15% 19,320
01-210.65-00-5808 POSTAGE&SHIPPING 1,797.50 1,811.51 2,662.13 3,500 43% 5,000 True-up account to allow for UPS charge-backs
01-210.65-00-5809 PRINTING©ING 2,962.50 4,873.22 4,500.00 4,725 27% 6,000 True-up account for paper purchwsinglincreased business card printing
01-210-65.00-5810 PUBLISHING&ADVERTISING 4.74 889.37 1,000.00 1,500 33% 2,000 Increase for job advertisements
01-210-05-005812 GASOLINE 31,050.30 34,728.74 53,503.47 63,000 19% 75,000
Page 7 of 38 4/5/2007
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003-2004 20042005 2005-2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Proi COMMENTS
PUBLIC SAFETY/POLICE DEPT.
01-210-65-00-5813 AMMUNITION 6,846.90 4,904.80 5,000.00 5,500 9% 6,000
01-210-72-00-0500 IMRF PARTICIPANTS 7,400.05 9,044.42 8,331.17 9,671 22% 11,800
01-210-72-00.6501 SOCIAL SECURITY 8 MEDICARE 91,797.54 109,440.54 112,467.91 137,591 2% 140,750
01-210-72-00-6502 POLICE PENSION 183,410.85 219,323.35 231,123.76 250,000 10% 275,000 Matches levy amount
"Note:actual amount determined by actuary for Police Pension Board
01-210-75-00-7002 COMPUTER EQUIP 8 SOFTWARE 4,179.50 8,430.99 8,499.24 9,500 -21% 7,500
01-210.78.00-9004 BIKE PATROL 1,956.49 1,002.77 1,422.51 2,500 0% 2,500
MERIT/COLA 27,318 All Non-union staff get merit and salary survey increases
SALARY SURVEY 215,041
01-210-99-00-9910 TRANSFER TO POLICE CAPITAL 39,762.00 115,535.00 0.00 0 0% -
TOTAL EXPENSES:PUBLIC SAFETY/POLICE DEPT. 1,889,451.29 2,162,423.77 2,101,634.14 2,561,214 24% 3,186,632
Page 8 of 38 4/512007
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003-2004 2004-2005 2005-2006 2006.2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Pro* COMMENTS
COMMUNITY DEVELOPMENT
EXPENSES
01-220-50-00-5107 EMPLOYEE SALARIES 0.00 0.00 7,665.00 218,000 39% 302,853 Includes 1 New Hire
01-220-01-00-5300 LEGAL SERVICES 13,911.23 78,146.65 50,291.20 20,000 0% 20,000
01-220-02-00-5401 CONTRACTUAL SERVICES 56,110.65 242,003.44 34,669.47 80,000 -53% 37,500 Reduced for Comm Relations Intern
01-22062-00-5430 PLANNING CONSULTANT 49,708.10 46,449.63 8,027.92 70,000 -29% 50,000
01-220-62-00-5432 ECONOMIC DEVELOPMENT 45,000.00 45,000.00 45,000.00 45,000 0% 45,000
01-220.62-00-5438 CELLULAR TELEPHONE 0.00 0.00 307.20 1,000 0% 1,000
01-22064-00-5600 DUES 150.00 100.00 400.00 1,000 50% 1,500
01-220-04-00-5604 TRAINING&CONFERENCES 0.00 0.00 2,283.85 6,000 25% 7,500
01-220-04-00-5605 TRAVELEXPENSE 0.00 0.00 0.00 3,000 -17% 2,500
01-22064-00-5616 BOOKS&PUBLICATIONS 0.00 0.00 423.22 0 0%
01-220.65-00-5804 OPERATING SUPPLIES 1,241.94 1,710.25 1,675.72 5,000 50% 7,500
01-220-05-00-5809 PRINTING©ING 822.62 697.02 557.83 2,500 -20% 2,000
01-220-05.00-5810 PUBLISHING&ADVERTISING 7,002.87 7,215.47 4,660.37 8,000 0% 8,000
01-220-65-00-5814 BOOKS&MAPS 135.00 1,148.50 1,078.52 4,000 0% 4,000
01-220-72-00-0500 IMRF PARTICIPANTS 0.00 0.00 0.00 17,222 43% 24,563
01-220-72-00-6501 SOCIAL SECURITY&MEDICARE 0.00 0.00 0.00 16,677 48% 24,693
01-220-75-00-7002 COMPUTER EQUIP&SOFTWARE 0.00 0.00 8,966.29 25,000 -60% 10,000 $5,000 Server;$10,000 1st License set up;$6,200 GPS Geo;GPS Analyst$2,000;auto cad licenses
01-220-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 27,081.33 3,000 67% 5,000
SALARY SURVEY 0.00 0.00 0.00 0 8,281
01-220-78-00-9005 MERIT/COLA 0.00 0.00 0.00 0 11,645
TOTAL EXPENSES: PLANNING&DEVELOPMENT 174,082.41 422,470.96 193,087.92 525,399 9% 573,535
Page 9 of 38 4/5/2007
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Proi COMMENTS
STREETS
EXPENSES
01410-50-00-5107 SALARIES-EMPLOYEE 139,474.01 162,235.73 169,756.47 225,437 17% 263,748
01-410-50-00-5136 SALARIES-PART TIME 5,585.00 2,338.50 1,484.00 8,500 13% 9,600 2 pt C 9hrX12 Wks=$8640+$1000 more than 12 wks
01-410-50-00-5137 SALARIES-OVERTIME 12,152.28 14,007.69 16,556.53 20,000 0% 20,000
01-410.61-00-5313 ENGINEERING-IN TOWN ROAD PROG 72,168.55 76,035.10 101,814.23 261,802 -5% 250,000
01-410-01-00-5314 INSPECTIONS&LICENSES 41.00 20.00 318.00 400 0% 400
01410-62-00-5401 CONTRACTUAL SERVICES 1,731.15 1,275.00 1,175.82 2,000 0% 2,000
01410-62-00-5408 MAINTENANCE-EQUIPMENT 14,686.36 7,086.57 10,504.56 8,000 0% 8,000
01410-62-00-5409 MAINTENANCE-VEHICLES 15,403.80 8,784.70 14,912.97 9,000 67% 15,000 Increase due to more vehicles
01410-62-00-5414 MAINTENANCE-TRAFFIC SIGNALS 10,013.78 11,733.54 11,298.50 18,000 0% 18,000
01410.62-00-5415 MAINTENANCE-STREET LIGHTS 23,944.54 20,020.55 28,547.86 25,000 6% 26,500 5%Increase for parts&#of Poles
01410-62-00.5420 MAINTENANCE-STORM SEWER 2,418.96 2,716.25 0.00 10,000 0% 10,000
RAYMOND DETENTION BASE 100% 75,000
RAYMOND STORM SEWER OUTFLOW 100% 1,300,000
01410.62-00-5421 WEARING APPAREL 3,074.85 4,779.09 5,157.47 6,000 2% 6,150 5 employees+2 new emp.Q 8.85/wk=61.95/wk x 52=3221 x 5%inc=3382
new employee list
sweatshirt$40.00
work coat $85.00
winter coat$109.00
coveralls$95.00
boots$150.00
gloves$20.00
hat$10.00
rubber boots $75.00
hard hat$20.00
vest$30.00
t-shirts $75.00
TOTAL$709.00 x 2-$1,418.00
Repl.Boots x 5$750.00
repl.Gear x 5 $500.00
summer help t-shirts $100.00
01410.62-00-5434 RENTAL-EQUIPMENT 373.01 600.00 0.00 2,000 0% 2,000
01410.62-00-5435 ELECTRICITY 48,493.55 52,869.97 56,245.98 60,000 24% 74,400 24%Increase
01410-02.00-5438 CELLULAR TELEPHONE 2,132.78 1,936.79 2,814.33 3,300 21% 4,000 5 emp.@ 35/mo.=$2100+2 new emp=$2940 Batteries,cliops&Repairs=$300
2 new prones Q 150-300+2 rept phones @ 150=600
01410.62-00-5440 STREET LIGHTING 311.16 0.00 686.50 6,000 0% 6,000 3 Complete light replacements
01410-04-00-5604 TRAINING&CONFERENCES 191.76 1,549.96 4,861.61 5,000 51% 7,525 National=flight-$400,lodging 5 nights @$150,Meals 5 days @$40/day
conference cost$700,relmbunsables-$100 TOTAL$2,150.00
Regional=flight-$250,lodging 3 nights@$150,Meals 3 x$40
conference cost$200,reimbursable$-$100 TOTAL$1,120.00
State lodging-3 x$150,meals 3 x$40,
conference cost$600,reimbursables-$100 TOTAL$1,270.00
Local$50.00
employee
JOHN-1 national,1 regional(snow conference)2local $3,370
MATT 1 regional,2 local $1,220.00
JR.2local $100
BOB 2local $100
DURK-1 regional,2local $1,220.00
ERIC-1 national,1 regional,1 state $1,513.00
01410.65-00-5804 OPERATING SUPPLIES 7,039.97 5,578.72 19,236.04 30,000 0% 30,000
01410-65-00-5812 GASOLINE 19,453.16 19,858.73 32,942.69 27,500 10% 30,250 10%Increase
01410.65-00-5815 HAND TOOLS 926.14 340.14 2,506.99 2,WAe 10 of 3IQ% 2,500 Outfit new employee trucks 4/5/2007
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget /Change 2007-2008 Proi _ COMMENTS
STREETS CONT')
01-410-65-00-5817 GRAVEL 1,251.44 2,575.11 901.78 6,500 -62% 2,500
01-410-72-00-6500 IMRF PARTICIPANTS 13,547.08 16,516.54 15,060.42 19,390 10% 21,238
01-410-72-00-6501 SOCIAL SECURITY&MEDICARE 11,272.41 13,624.00 14,364.94 19,426 10% 21,349
01-410-75-00-5418 MOSQUITO CONTROL 29,807.90 34,337.15 20,295.60 27,000 11% 30,000 Per contract
01-410.75-00-7004 SAFETY EQUIPMENT 2,392.32 993.46 707.73 1,000 0% 1,000
01-010.75-00-7100 STREET REHAB PROJECTS 188,687.10 220,356.04 35,646.99 75,000 -100%
126/71 Improvements 100% 19,000
TRAFFIC SIGNALS RT.34&Sycamore 100% - Under Road Contribution Fund Projects
VAN EMMON 100% - Moved to MFT
PALMER COURT 100% Moved to MFT
WOODDALE 100% - Moved to MFT
FAXON ROAD ROW Acq 100% Moved to MFT
ASPHAULT PAVEMENT 100% 27,573 Moved to MFT
01-410-75-00-7106 ROAD CONTRIBUTION FUND PROJECTS 0.00 0.00 11,042.71 30,000 500% 180,000 Traffic Signal at Route 34&Sycamore
01.410-75-00-7107 ROAD CONTRIBUTION FUND-RESERVE 0.00 0.00 0.00 1,500,000 -32% 1,020,000 Tied to match the Road Contribution Fee Revenue(minus the amount used for Road Contribution Fund Projects
01410-75-00-7101 IN-TOWN ROAD PROGRAM 0.00 84,976.54 1,646,804.60 1,588,198 57% 2,500,000
01410-75-00-7105 IN-TOWN ROAD PROGRAM RESERVE 0.00 0.00 0.00 0 0% -
01410-75-00-7099 GRANDE RESERVE PERIMETER ROADS 0.00 1,352,613.58 401,369.54 1,600,000 -38% 1,000,000 Reserve for Arterial road improvements per agreement
01-410-75-00-7102 TREE&STUMP REMOVAL 15,363.00 11,650.00 9,510.00 25,000 0% 25,000
01410-75-00-7103 SIDEWALK CONSTRUCTION 35,187.34 20,814.04 570.24 25,000 •90% 2,500
FOX ROAD SIDEWALK 0.00 0.00 0.00 0 100% 25,000
01410-75-00-7104 FOX HILL SSA EXPENSES 0.00 1,162.60 7,278.00 18,000 0% 18,000
SALARY SURVEY 0.00 0.00 0.00 0 100% 6,353
01-220-78-00-9005 MERIT/COLA 0.00 0.00 0.00 0 100% 8,974
01-410-99-00-9930 TRANSFER TO WATER IMPROVEMENT 0.00 0.00 215 000.00 220.000 -100%
TOTAL EXPENSES:STREETS 677,124.40 2,153,386.09 2,859,373.10 5,884,952 20% 7,069,560
Page 11 of 38 4/5/2007
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
GENERALFUND
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Proi COMMENTS
HEALTH&SANITATION
EXPENSES
01-540.62-00-5442 GARBAGE SERVICES 442,522.30 506,060.63 591,516.96 676,163 4% 700,000
01-540-62-00-5443 LEAF PICKUP 1,200.00 5120.00 7,050.00 5,000 20% 6,000
TOTAL EXPENSES:HEALTH&SANITATION 443,722.30 511,180.63 598,566.96 681,163 4% 706,000
TOTAL GENERAL FUND REVENUES 8,174,652.80 11,602,911.61 13,640,052.34 16,583,575 15% 19,015,497
TOTAL GENERAL FUND EXPENSES 6,334,945.06 8,660 077.74 9,913,313.45 14,802,229 28% 19,015.496
FUND SURPLUS(DEFICIT) 1,839,707.74 2,942,833.87 3,726,738.89 1,781,346 -100% 0
Page 12 of 38 415/2007
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
MFT
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
15-000-40-00-3999 CARRY OVER BALANCE 233,175 77,622 423,181 300,000 -35% 194,152
15-000-40-00-4060 MOTOR FUEL TAX ALLOTMENTS 535,750 268,122 266,560 318,601 -1% 315,000
15-000-44-00-4490 MISC INCOME 0 0 0 0 0%
Game Farm Road Design 157,000
15-000-46-00-4600 INVESTMENT INCOME 2,580 6,516 15,528 12,000 13% 13,500
TOTAL REVENUES: 771,505 352,260 705,270 630,601 8% 679,652
15-000-65-00-5800 CONTINGENCY 0 68,005 11,936 34,011 -73% 9,052
15-000-65-00-5818 SALT 35,348 41,341 46,482 60,000 30% 78,010
15-000-75-00-7007 SIGNS 8,603 9,601 9,799 9,990 0% 9,990
15-000-75-00-7008 CRACK FILLING 23,598 24,123 32,200 40,000 -100% -
Game Farm Surveying 68,000
15-000-75-00-7107 CONSTRUCTION ENGINEERING 37,256 314,906 65,721 150,000 111% 317,000 Game Farm Rd
15-000-75-00-7110 COLD PATCH 3,217 2,420 886 8,000 0% 8,000
15-000-75-00-7111 HOT PATCH 591 3,558 1,830 9,600 0% 9,600
15-000-75-00-7112 FAXON RD ENG/CONSTRUCTION 0 5,460 0 0 0% -
15-000-75-00-7113 COUNTRYSIDE PKWY CONST. 0 0 0 300,000 -100% -
Asphalt 100% - Moved to GF
Van Emmon 100% 30,000
Palmer Court 100% 70,000
Wood Dale 100% 30,000
Faxon Road ROW Acq 100% 50,000
ROUTE 126/71 TRAFFIC SIGNALS 0 0 19,000 -100% - Moved to GF
15-000-99-00-9960 TRANSFER TO FOX INDUSTRIAL 79,908 9,587 31,190 0 0%
TOTAL EXPENSES: 188,520 479,000 200,044 630,601 8% 679,652
TOTAL FUND REVENUES 771,505 352,260 705,270 630,601 679,652
TOTAL FUND EXPENSES 188,520 479,000 200,044 630,601 679,652
FUND SURPLUS (DEFICIT) 582,985 -126,740 505,226 0 0
Page 12 of 38
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
MUNICIPAL BUILDING
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
CARRY OVER
16-000-40-00-3999 CARRY OVER BALANCE 49,475.00 0.00 0.00 32,500 -100% -
16-000-42-00-4211 DEVELOPMENT FEES-BUILDING 508,500.00 140,350.00 85,950.00 137,423 191% 400,000 Tied to permit estimates
16-000-42-00-4215 BEECHER RENTAL FEE 0.00 0.00 7,095.00 12,000 -25% 9,000
16-000-49-00-4901 TRANSFER FROM GENERAL FUND 24,200.00 97,000.00 102,043.00 30,865 -100% -
TOTAL REVENUES: 582,175.00 237,350.00 195,088.00 212,788 92% 409,000
16-000-62-00-5416 MAINT-GENERAL BLDG&GROUNDS 6,906.65 4,792.03 689.26 5,000 0% 5,000
16-000-62-00-5402 RECREATION RENTAL FEE 0.00 0.00 0.00 32,500 -100% - No longer needed/Trans to GF
16-000-75-00-7008 ENTRY WAY SIGNS 4,500.00 0.00 0.00 4,000 -50% 2,000
16-000-75-00-7200 BLDG IMPROV-PARK&REC 12,820.27 16,159.58 17,379.21 10,000 20% 12,000
16-000-75-00-7203 BLDG IMPROVEMENTS-PUBLIC WORKS 16,091.13 5,111.54 9,704.40 10,000 20% 12,000
16-000-75-00-7204 BLDG MAINT-CITY HALL 8,251.55 76,103.30 15,548.90 12,000 -33% 8,000
16-000-75-00-7205 BLDG IMPROVEMENTS-LIBRARY 3,874.68 3,772.50 2,548.20 4,000 -100% -
16-000-75-00-7206 LANDSCAPING-PUBLIC BUILDINGS 0.00 1,294.15 2,044.21 2,000 75% 3,500
16-000-75-00-7209 BEECHER PARKING LOT 0.00 2,457.12 41,119.60 0 0% -
16-000-75-00-7210 BLDG IMPROV-POST OFFICE 0.00 0.00 0.00 30,865 -100% -
NEW BUILDINGS 100% 51,577
16-000-78-00-9009 RESERVE 0.00 0.00 0.00 0 100% 30,000
TRANSFER TO GENERAL FUND 182,500
TRANSFER TO DEBT SERVICE 0.00 0.00 0.00 102,423 0% 102,423
TOTAL EXPENSES: 52,444.28 109,690.22 89,033.78 212,788 92% 409,000
TOTAL FUND REVENUES 582,175.00 237,350.00 195,088.00 212,788 409,000
TOTAL FUND EXPENSES 52,444.28 109,690.22 89,033.78 212,788 409,000
FUND SURPLUS(DEFICIT) 529,730.72 127,659.78 106,054.22 0 0
Page 13 of 38
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
POLICE CAPITAL
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
20-000-40-00-3999 CARRY OVER BALANCE 6,051.00 7,468.13 69,250.00 169,648 -51% 82,648
20-000-42-00-4212 DEV FEES-POLICE 125,700.00 72,750.00 195,600.00 188,000 25% 235,000 Increased based on projections
20-000-44-00-4402 K-9 DONATIONS 500.00 1,700.00 200.00 1,000 -100%
20-000-44-00-4403 IN CAR VIDEO DONATIONS 3,111.00 2,000.00 8,103.00 2,500 140% 6,000 Based on 6 month income anal
20-000-44-00-4404 DONATIONS 1,400.00 387.00 1,500.00 1,000 -100% -
20-000-44-00-4405 WEATHER WARNING SIREN 42,190.05 27,457.50 29,230.50 20,000 -25% 15,000
20-000-44-00-4431 SALE OF POLICE SQUADS 0.00 0.00 0.00 500 -100% -
20-000-44-00-4489 RICP DISASTER PLAN GRANT 0.00 0.00 990.27 0 0% -
20-000-44-00-4490 MISC INCOME 0.00 0.00 36,523.27 0 0% -
20-000-48-00-4800 LOAN PROCEEDS 46,000.00 0.00 0.00 0 0% -
20-000-49-00-4901 TRANSFER FROM GENERAL FUND 36,762.00 102,035.00 0.00 75,000 -100% -
TOTAL REVENUES: 261,714.05 213,797.63 341,397.04 457,648 -26% 338,648
EXPENSES
20-000-65-00-5811 LETHAL/NON-LETHAL WEAPONS 6,463.62 6,492.59 6,825.00 7,000 43% 10,000
20-000-75-00-7001 EQUIPMENT 5,086.14 70,715.58 20,000.00 36,722 -1% 36,411
20-000-75-00-7002 K-9 EQUIPMENT 0.00 1,388.72 0.00 1,500 67% 2,500 New K9's
20-000-75-00-7006 CAR BUILD OUT 0.00 23,241.24 25,620.71 49,415 40% 68,948 3 Build Outs$22,100 each
20-000-75-00-7008 NEW WEATHER WARNING SIRENS 2,189.00 0.00 10,450.00 37,000 0% 37,000
20-000-75-00-7005 VEHICLES 48,847.92 44,495.00 72,384.64 97,222 -18% 80,000 4 squads
20-000-75-00-7009 RESERVE-WEATHER WARNING SIREN 0.00 0.00 0.00 82,648 0% 82,648
NEW WORLD SOFTWARE 0.00 0.00 0.00 125,000 -100% -
20-000-78-00-9009 RESERVE 2,492.13 9,999.00 26,525.57 21,141 0% 21,141
20-000-99-00-9965 TRANSFER TO DEBT SERV FUND 81,993.00 73,152.00 24,110.00 0 0% -
TOTAL EXPENSES: 147,071.81 229,484.13 185,915.92 457,648 -26% 338,648
TOTAL FUND REVENUES 261,714.05 213,797.63 341,397.04 457,648 338,648
TOTAL FUND EXPENSES 147,071.81 229,484.13 185,915.92 457,648 338,648
FUND SURPLUS(DEFICIT) 114,642.24 -15,686.50 155,481.12 0 0
Page 14 of 38
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
PUBLIC WORKS CAPITAL
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
21-000-40-00-3999 CARRY OVER BALANCE 123,314.00 85,333.16 186,721.00 175,000 14% 200,000
21-000-42-00-4213 DEVELOPMENT FEES-PUBLIC WORKS 336,700.00 213,368.00 481,500.00 435,000 38% 600,000 Increased by new permit projections
21-000-44-00-4430 SALE OF EQUIPMENT 0.00 4,510.11 34,113.84 40,000 63% 65,000 3 Utility Trucks
21-000-49-00-4915 TRANSFER FROM WATER FUND 30,000.00 50,000.00 50,000.00 50,000 -100% -
21-000-49-00-4920 TRANSFER FROM SEWER FUND 30,000.00 30,000.00 30,000.00 30,000 -100% -
TOTAL REVENUES: 520,014.00 383,211.27 782,334.84 730,000 18% 865,000
EXPENSES
21-000-75-00-7005 VEHICLES 78,272.00 169,949.27 184,968.00 309,000 25% 385,000 street utility truck $46,000
water utility truck $46,000
sewer utility truck $41,000
skid steer upgrade w/trailer $9,500
truck accessories $14,000
single axle dump truck $92,000
Tandem Axle Dump Truck$100,000
utility machine w/attachments$125,000
new pick up trucks(2) $60,000
21-000-75-00-7015 SKID STEER UPGRADE 6,212.17 9,500.00 3,951.86 4,500 111% 9,500
21-000-75-00-7107 TRUCK ACCESSORIES 20,070.55 1,550.00 11,444.73 14,000 0% 14,000
21-000-75-00-7130 FACILITY EXPANSION 0.00 0.00 4,000.00 200,000 0% 200,000
21-000-75-00-7115 SALT DOME 0.00 0.00 0.00 0 0% -
21-000-75-00-7001 EQUIPMENT 0.00 0.00 0.00 150,000 -17% 125,000 Utility Machine w/mower&snow blower
TRANSFER TO PARKS CAPITAL 100% 42,500
21-000-78-00-9009 RESERVE 953.00 35,557.00 4,800.00 52,500 70% 89,000
TOTAL EXPENSES: 105,507.72 216,556.27 209,164.59 730,000 18% 865,000
TOTAL FUND REVENUES 520,014.00 383,211.27 782,334.84 730,000 865,000
TOTAL FUND EXPENSES 105,507.72 216,556.27 209,164.59 730,000 865,000
FUND SURPLUS(DEFICIT) 414,506.28 166,655.00 573,170.25 0 0
Vehicles Summary:
street utility truck 46,000 cab/chassis,generator,plow,ladder rack,light bar
water utility truck 46,000 cab/chassis,generator,plow,ladder rack,light bar
sewer utility truck 41,000 cab/chassis,plow,ladder rack,light bar
single axle dump truck 92,000 5 yd dump fully equipped
new pick up trucks(2) 60,000 f250 4WD,with plow and lights
Page 15 of 38
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
PARKS & RECREATION CAPITAL
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
22-000-40-00-3999 CARRY OVER 41,500.00 0.00 65,691.00 13,100 702% 105,000
22-000-49-00-4930 TRANSFER FROM GENERAL FUND 54,452.28 216,600.00 0.00 150,000 -100% -
22-000-42-00-4216 PARKS CAPITAL FEE 10,100.00 1,400.00 23,900.00 26,000 15% 30,000 Inc based on new permits
22-000-42-00-4217 PARK CAPTIAL DONATIONS 0.00 0.00 7,000.00 0 0% -
22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT 0.00 0.00 0.00 10,000 -100% -
TRANSFER FROM PW CAPITAL 100% 45,000 To fund 1 truck
22-000-42-00-4218 IL CLEAN ENERGY GRANT 0.00 4,149.00 0.00 0 0% -
TOTAL REVENUES: 106,052.28 222,149.00 96,591.00 199,100 -10% 180,000
EXPENSES
PARKS
CAPITAL OUTLAY
22-610-75-00-7006 PICK UP TRUCK 22,315.00 26,861.00 60,020.00 75,000 -43% 42,500 1 new pick up
22-610-75-00-7009 COMPUTER WORKSTATIONS 4,299.99 8,700.99 8,351.00 1,500 -100% -
22-610-75-00-7018 PARK REDEVELOPMENTS 0.00 0.00 105,000 -5% 100,000
COMPUTER SERVER 5,000
22-610-75-00-7013 PLAYGROUND REPLACEMENT 3,000.00 1,990.00 0.00 0 0% -
22-610-75-00-7014 SIGN REPLACEMENTS 1,296.20 347.00 4,000.00 0 0% -
22-610-75-00-7015 PARKS EQUIPMENT 0.00 19,857.27 5,960.53 15,000 117% 32,500 1 mower and utility
22-610-75-00-7017 RECREATION EQUIPMENT 0.00 6,198.53 6,174.76 2,600 -100% -
22-610-65-00-5800 RESERVE 0.00 0.00 0.00 0 0% -
TOTAL EXPENSES: PARKS 30,911.19 63,954.79 84,506.29 199,100 -10% 180,000
TOTAL FUND REVENUES 106,052.28 222,149.00 96,591.00 199,100 180,000
TOTAL FUND EXPENSES 30,911.19 63,954.79 84,506.29 199,100 180,000
FUND SURPLUS(DEFICIT) 75,141.09 158,194.21 12,084.71 0 0
Page 16 of 38
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
SEWER IMPROVEMENT
2003-2004 2004-2005 2005-2006 2006-2007
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Proj
37-000-40-00-3999 CARRY OVER BALANCE 1,006,291.00 5,938,095.82 4,016,171.00 3,130,000 -100% -
37-000-42-00-4220 CONNECTION FEES 2,658,502.98 630,720.00 1,281,300.00 1,576,800 -43% 904,491
37-000-42-00-4221 RIVER CROSSING FEES 133,230.52 21,194.55 6,575.50 20,000 -100%
37-000-48-00-4803 ROB ROY CREEK REVENUE 0.00 859,750.00 12,150,312.50 0 100% 550,745
37-000-48-00-4804 SOUTHWEST SERVICE AREA INTERCEPTOR 0.00 135,304.72 253,662.21 5,500,000 0% 5,500,000
37-000-49-00-4901 TRANSFER FROM GENERAL FUND 150,000.00 150,000.00 150,000.00 150,000 0% 150,000
37-000-46-00-4600 INVESTMENT INCOME 22,129.27 68,884.03 243,928.46 150,000 -50% 75,000
TOTAL REVENUES: 3,970,153.77 7,803,949.12 18,101,949.67 10,526,800 -32% 7,180,236
EXPENSES
37-000-62-00-5401 CONTRACTUAL/PROFESSIONAL SERVICES 37,951.79 6,172.60 7,217.64 40,000 -25% 30,000
37-000-62-00-5402 ENGINEERING/LEGAL/CONTINGENCIES-COUNTRYSIDE 164,066.08 509,500.17 142,893.43 0 0% -
37-000-62-00-5405 ENGINEERING/LEGAL/CONTINGENCIES-BRUELL ST. 225,836.28 316,415.96 94,427.84 0 0% -
37-000-62-00-5406 ENGINEERING/LEGAUCONTINGENCIES-HYDRAULIC 82,409.90 136,887.22 1,940.43 0 0% -
37-000-65-00-5421 GIS SYSTEM 0.00 0.00 0.00 5,000 -100% -
37-000-65-00-5800 CONTINGENCY 525.00 9,004.57 0.00 796,759 -100%
37-000-66-00-6012 DEBT ISSUANCE COSTS 55,490.00 0.00 216,424.50 0 0%
37-000-75-00-7503 COUNTRYSIDE INTERCEPTOR 9,555.31 17,354.45 2,288,310.18 0 0%
37-000-75-00-7505 ROB ROY CREEK SANITARY 0.00 2,171,104.01 7,662,912.92 3,130,000 0% -
37-000-75-00-7506 SOUTHWEST SERVICE AREA INTERCEPTOR 0.00 102,875.00 626,816.61 5,500,000 0% 5,500,000
37-000-75-00-7508 MANHOLE REHAB PROJECT 0.00 0.00 6,456.00 15,000 0% 15,000
37-000-75-00-7515 HEARTLAND ONSITE INTERCEPTOR OVER SIZING 0.00 600,000.00 278,893.00 0 0% -
37-000-75-00-7504 BRUELL STREET LIFT STATION 302,518.00 1,023,397.64 821,295.80 0 0% -
37-000-75-00-7509 SCADA SYSTEM 0.00 0.00 0.00 100,000 -25% 75,000
FOX HILL SANITARY SEWER RECAPTURE 0.00 0.00 0.00 150,000 0% 150,000
PALMER COURT 100% 50,000
37-000-99-00-9901 TRANSFER TO GENERAL FUND 200,000.00 200,000.00 150,000.00 150,000 0% 150,000
37-000-99-00-9965 TRANSFER TO DEBT SERVICE 406,676.00 443,304.00 646,213.00 640,041 89% 1,210,236
TOTAL EXPENSES: 1,485,028.36 5,536,015.62 12,943,801.35 10,526,800 -32% 7,180,236
TOTAL FUND REVENUES 3,970,153.77 7,803,949.12 18,101,949.67 10,526,800 7,180,236
TOTAL FUND EXPENSES 1,485,028.36 5,536,015.62 12,943,801.35 10,526,800 7,180,236
FUND SURPLUS(DEFICIT) 2,485,125.41 2,267,933.50 5,158,148.32 0 -
Page 17 of 38
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
WATER IMPROVEMENT
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
41-000-40-00-3999 CARRY OVER 2,067,864.00 2,387,243.13 0.00 1,945,082 28% 2,484,240
41-000-42-00-4220 CONNECTION FEES 631,950.00 593,340.00 1,537,680.00 2,083,000 -28% 1,500,000
41-000-42-00-4221 SOUTHWEST WATER MAIN PROJECT REVENUE 0.00 71,931.28 35,957.94 2,648,276 0% 2,648,276
41-000-46-00-4600 INVESTMENT INCOME 47,373.01 77,397.41 71,127.07 55,000 0% 55,000
LOAN PROCEEDS 0.00 0.00 1,412,960 -100% -
41-000-48-00-4801 CONTRACT B.2&B.3 PROCEEDS 0.00 225.00 2,046,892.86 0 0% -
41-000-49-00-4915 TRANSFER FROM WATER FUND 70,000.00 70,000.00 0.00 0 0% -
41-000-49-00-4901 TRANSFER FROM GENERAL FUND 0.00 215,000.00 220,000 -9% 200,000
TOTAL REVENUES: 2,817,187.01 3,200,136.82 3,906,657.87 8,364,318 -18% 6,887,516
EXPENSES
41-000-61-00-5300 LEGAL SERVICES 17,405.21 1,414.20 3,153.20 8,000 0% 8,000
41-000-61-00-5301 ENGINEERING-GENERAL SERVICES 0.00 26,829.00 14,635.50 20,000 100% 40,000
ENGINEERING-SW H2O PROJECTS(CONTRACT F) 0.00 0.00 164,036 -100%
CONTRACT B.1 PROFESSIONAL SERVICES 0.00 0.00 75,000 -100% -
CONTRACT B.1 CONSTRUCTION 0.00 0.00 1,337,960 -100% -
41-000-61-00-5400 RADIUM COMPLIANCE PROJECT/CONTRACT B.2&3 0.00 202.40 1,001,892.80 1,238,082 -100%
41-000-61-00-5401 ENGINEERING-RADIUM/CONTRACT B.2&B.3 208,265.28 51,290.14 1,228,006.59 75,000 -100%
41-000-61-00-5405 PROFESSIONAL SERVICE/CONTRACT B.2&3 20,359.21 16,186.14 31,685.89 20,000 150% 50,000
41-000-61-00-5408 CENTRAL ZONE-CONTRACT C WATER IMPRV 32,015,592.38 2,583,744.79 127,272.04 102,702 -100% -
41-000-61-00-5410 ENGINEERING-CENTRAL ZONE-CONTRACT C 562,230.61 697,436.73 33,071.53 10,000 -100% -
41-000-61-00-5415 USGS GROUNDWATER STUDY 0.00 31,569.00 40,290.00 10,500 -62% 4,000
41-000-61-00-5416 USGS GROUNDWATER STUDY COUNTYWIDE 0.00 5,360.00 1,582.00 15,000 -100%
41-000-61-00-5417 USGS GROUNDWATER STUDY SHALLOW WATER 0.00 18,231.29 65,922.59 50,000 -100%
41-000-65-00-5421 GIS SYSTEM 29,333.00 0.00 11,642.43 5,000 -100%
Wells 3&4 -
Well#10 -
Well#10 Water Treatment Plant -
Green Briar Water Main -
2.0 MG Elevated Water Tank -
Southwest BP PRV Station -
ISGS/ISWS Kendall Co.Groundwater Study -
SW INTERCEPTOR 100% 2,000,000
41-000-65-00-5800 CONTINGENCY 12,168.50 244,697.77 23,387.50 1,124,677 221% 3,608,441
41-000-75-00-7503 SOUTHWEST WATER PROJECT(CONTRACT F) 0.00 1,242.00 24,800.38 2,484,240 -100%
41-000-75-00-7504 NORTH WATER TOWER-CONTRACT A 911,295.06 1,103,715.88 234,942.05 0 0%
41-000-5-00-7507 OVERSIZING-HEARTLAND CIRCLE 0.00 44,382.86 38,877.00 0 0%
41-000-75-00-7520 WATERMAIN PROJECTS 0.00 0.00 0.00 311,000 4% 300,000
41-000-75-00-7522 IN TOWN ROAD PROGRAM WATER PROJECTS 0.00 0.00 0.00 220,000 0% 220,000
18 [Pages]of 38
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
WATER IMPROVEMENT
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
41-000-75-00-7509 SCADA System 0.00 0.00 17,359.98 450,000 -100%
41-000-99-00-9901 TRANSFER TO GENERAL FUND 200,000.00 200,000.00 200,000.00 200,000 0% 200,000
41-000-99-00-9965 TRANSFER TO DEBT FUND 114,737.00 364,363.00 296,442.00 443,121 3% 457,075
TOTAL EXPENSES: 34,091,386.25 5,390,665.20 3,394,963.48 8,364,318 -18% 6,887,516
TOTAL FUND REVENUES 2,817,187.01 3,200,136.82 3,906,657.87 8,364,318 6,887,516
TOTAL FUND EXPENSES 34,091,386.25 5,390,665.20 3,394,963.48 8,364,318 6,887,516
FUND SURPLUS(DEFICIT) -31,274,199.24 -2,190,528.38 511,694.39 0 -
18 [Pages]of 38
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
DEBT SERVICE
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
42-000-40-00-3999 CARRY OVER 8,443.00 1,621.76 13,918.00 0 0% 0.00
42-000-44-00-4440 RECAPTURE-WATER/SEWER 151,229.66 129,864.53 114,554.15 125,000 0% 125,000
42-000-44-00-4441 LIBRARY BOND REFERENDUM 0.00 0.00 0.00 0 100% 421,936
42-000-49-00-4901 TRANSFER FROM GENERAL FUND 17,364.06 17,078.00 0.00 292,859 -3% 284,202
42-000-49-00-4910 TRANSFER FROM POLICE EQUIP CAP 81,993.00 73,152.00 24,110.00 0 0% 0.00
42-000-49-00-4925 TRANSFER FROM SANITARY SEWER 406,676.00 443,304.00 646,213.00 640,041 89% 1,210,236
42-000-49-00-4930 TRANSFER FROM WATER IMPRV FUND 114,737.00 364,363.00 296,442.00 443,121 3% 457,075
42-000-49-00-4940 TRANSFER FROM MUNICIPAL BLDG 0.00 0.00 103,923.00 102,423 0% 102,423
TOTAL REVENUES: 780,442.72 1,029,383.29 1,199,160.15 1,603,444 62% 2,600,872
EXPENSES
42-000-66-00-6001 CITY HALL BONDS-PRINCIPAL PMT 75,468.87 50,000.00 50,000.00 50,000 0% 50,000
42-000-66-00-6002 CITY HALL BONDS - INTEREST PMT 58,452.37 54,997.00 53,922.50 52,423 -88% 6,400
42-000-66-00-6003 IRBB- BRUELL STREET INTEREST PYMT 36,131.25 86,715.00 85,435.00 83,795 -2% 81,794
42-000-66-00-6004 IRBB - BRUELL STREET PRINCIPAL PYMT 0.00 80,000.00 80,000.00 80,000 0% 80,000
42-000-66-00-6007 4.8 MILLION DEBT CERT INT PYMT(WATER) 0.00 339,362.82 233,150.00 233,150 -26% 173,650
42-000-66-00-6008 COUNTRYSIDE ALT REV PRINCIPAL PYMT 0.00 0.00 120,000.00 125,000 8% 135,000
42-000-66-00-6009 COUNTRYSIDE ALT REV INTEREST PYMT 0.00 100,196.23 120,637.50 117,638 -3% 114,513
42-000-66-00-6010 COM ED/HYDRAULIC DEBT CERT. INT PYMT 0.00 35,894.57 43,216.50 41,328 -6% 38,947
42-000-66-00-6011 COM ED/HYDRAULIC DEBT CERT. PRINC. 0.00 0.00 135,000.00 140,000 4% 145,000
42-000-66-00-6012 Library Bond 2005B Principal 0.00 0.00 0.00 0 0% 0
42-000-66-00-6013 Library Bond 2005bB Interest 0.00 0.00 0.00 0 100% 321,125
42-000-66-00-6014 Library Bond 2006 Principal 0.00 0.00 0.00 0 0% 0
42-000-66-00-6015 Library Bond 2006 Interest 0.00 0.00 0.00 0 100% 100,811
ROB ROY CREEK BOND 0.00 0.00 0.00 0 100% 468,950
42-000-66-00-6049 SANITARY SIPHON L17-115300 INTEREST 38,979.98 38,979.98 38,979.98 8,301 0% 8,301
42-000-66-00-6050 SANITARY SIPHON L17-115300 PRINCIPAL 0.00 0.00 0.00 30,679 0% 30,679
42-000-66-00-6055 LOAN PAYMENT -SSES IEPA L17-1153 INT 126,540.96 107,050.70 107,050.70 75,775 -100% 0
LOAN PAYMENT -SSES IEPA L17-1153 PRINC 0.00 0.00 0.00 31,275 242% 107,051
42-000-66-00-6070 $650K ROAD IMPROVEMENT PROG INT. 0.00 0.00 14,272.50 26,070 -12% 22,820
Refunding 2006 Interest 100% 95,027
Refunding 2006 A Principal 100% 5,100
Page 1 of 2
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
DEBT SERVICE
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget % Change Proj
$2.8M North Water Tower 2002 Issue 100% 60,000
42-000-66-00-6071 $650K ROAD IMPROVEMENT PROG PRINC 0.00 0.00 50,000.00 65,000 15% 75,000
42-000-66-00-6072 2 MILLION ALT REVENUE (B.2 & B.3) INT. 0.00 0.00 29,799.58 90,150 -1% 88,925
42-000-66-00-6073 2 MILLION ALT REVENUE (B.2 & B.3) PRINC 0.00 0.00 0.00 35,000 114% 75,000
42-000-66-00-6074 $3.825 MILLION IN TOWN ROAD - INT. 0.00 0.00 0.00 262,859 -40% 156,779
42-000-66-00-6075 $3.825 MILLION IN TOWN ROAD - PRINC 0.00 0.00 0.00 30,000 433% 160,000
TOTAL DEBT SERVICE 335,573.43 893,196.30 1,161,464.26 1,578,443 65% 2,600,872
TOTAL FUND REVENUES 780,442.72 1,029,383.29 1,199,160.15 1,603,444 2,600,872
TOTAL FUND EXPENSES 335,573.43 893,196.30 1,161,464.26 1,578,443 2,600,872
FUND SURPLUS (DEFICIT) 444,869.29 136,186.99 37,695.89 25,001 0
Page 2 of 2
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
WATER OPERATIONS
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
51-000-40-00-3999 CARRY OVER BALANCE 1,912,307.00 0.00 441,462.00 500,000 -100% -
51-000-42-00-4240 BULK WATER SALES 6,461.73 11,382.64 11,972.97 10,000 0% 10,000
51-000-42-00-4241 WATER SALES 951,668.93 1,001,705.22 1,222,780.76 1,150,000 13% 1,300,000
51-000-42-00-4242 WATER METER SALES 144,766.04 156,104.20 291,498.00 220,000 77% 390,000 1,000 meters @390 each
51-000-42-00-4243 LEASE REVENUE-H2O TOWER 0.00 21,762.00 22,414.86 25,000 24% 31,000 Sprint Contract and PDQ
51-000-44-00-4490 MISCELLANEOUS INCOME 917.41 3,136.98 290.00 2,000 -100% -
51-000-46-00-4600 INVESTMENT INCOME 5,661.93 14,676.07 25,098.77 15,000 58% 23,683
TOTAL REVENUES: 3,021,783.04 1,208,767.11 2,015,517.36 1,922,000 -9% 1,754,683
EXPENSES
51-000-50-00-5107 SALARIES-EMPLOYEE 177,187.88 227,598.08 250,525.45 318,439 -7% 297,738
51-000-50-00-5136 SALARIES-PART TIME 16,186.62 6,554.40 5,216.00 8,500 0% 8,500
51-000-50-00-5137 SALARIES-OVERTIME 18,406.64 37,166.17 38,898.13 40,000 0% 40,000
51-000-61-00-5300 LEGAL SERVICES 2,281.00 9,877.94 337.50 2,000 0% 2,000
51-000-61-00-5303 JULIE SERVICE 4,985.40 7,279.00 8,494.10 10,000 10% 11,000 Add locate requests
51-000-62-00-5401 CONTRACTUAL SERVICES 3,548.01 5,011.69 4,226.62 5,000 80% 9,000 new items pw cleaning,alarm monitoring
51-000-62-00-5408 MAINTENANCE-EQUIPMENT 1,499.48 6,507.19 1,941.34 9,000 -44% 5,000
51-000-62-00-5409 MAINTENANCE-VEHICLES 0.00 2,137.40 1,109.35 7,000 0% 7,000
51-000-62-00-5411 MAINTENANCE-COMPUTERS 0.00 323.83 132.00 1,000 -50% 500
51-000-62-00-5413 MAINTENANCE-CONTROL SYSTEM 0.00 5,919.48 1,654.23 10,000 -100% move to treatment facility
51-000-62-00-5421 WEARING APPAREL 3,133.71 1,869.24 2,450.54 5,500 -12% 4,850 5 employees+1 new employee @1
8.85 per emp per week=$2761
new employee list
sweatshirt $40.00
work coat $85.00
winter coat $109.00
coveralls $95.00
boots $150.00
gloves $20.00
hat $10.00
rubber boots $75.00
hard hat $20.00
vest $30.00
t-shirts $75.00
TOTAL $709.00
Repl.Boots x 5 $750.00
repl.Gear x 5 $500.00
summer help t-shirts $100.00
TOTAL $4,820
51-000-62-00-5434 RENTAL-EQUIPMENT 0.00 640.00 0.00 2,000 0% 2,000
51-000-62-00-5435 ELECTRICITY 89,875.48 102,357.58 116,400.55 130,000 24% 161,200 24%increase
51-000-62-00-5436 TELEPHONE 23,482.50 21,041.35 16,126.30 22,000 0% 22,000
Page 1 of 3
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
WATER OPERATIONS
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
51-000-62-00-5438 CELLULAR TELEPHONE 4,438.54 3,776.87 3,930.16 5,700 -42% 3,300 5 emp.@ 35/mo.=$2100+1 new emp=$2520
1 new phones @ 150 +2 repl phones @ 150=450
batteries,clips,repairs=300
51-000-64-00-5600 DUES 123.00 856.00 770.00 1,000 0% 1,000
51-000-64-00-5603 SUBSCRIPTIONS 57.00 110.50 164.40 250 0% 250
51-000-64-00-5604 TRAINING&CONFERENCES 689.00 2,021.97 2,741.48 5,000 -42% 2,900 National =flight-$400,lodging 5 nights @$150
Meals 5 days @$40/day
confer cost$700,reimbursables-$100 -$2,150
Regional=flight-$250,lodging 3 nights@$150,
Meals 3 x$40
conference cost$200,reimbursables-$100-$1,120
State lodging-3 x$150,meals 3 x$40,
Local conference cost$300,reimbursables-$100
Brian $3,370 1 Nat'l,1 State,2 Local
Joe M $1,070 1 State,2 Local
Brett $1,070 1 State,2 Local
Kevin $1,070 1 State,2 Local
Mike $150 3local
1/3 Eric $1,513 1 nat'l,1 regional, 1 state
51-000-64-00-5605 TRAVEL/MEALS/LODGING 787.66 1,956.29 945.25 5,000 8% 5,400
51-000-65-00-5800 CONTINGENCIES 295.18 7,167.63 0.00 30,000 -100% -
51-000-65-00-5804 OPERATING SUPPLIES 38,627.81 33,461.77 41,749.83 48,500 3% 50,000
51-000-65-00-5808 POSTAGE&SHIPPING 11,565.45 11,384.64 14,001.80 15,000 20% 18,000
51-000-65-00-5809 PRINTING©ING 6,086.79 8,880.10 9,609.91 9,075 21% 11,000
51-000-65-00-5810 PUBLISHING&ADVERTISING 0.00 0.00 150.00 1,000 0% 1,000
51-000-65-00-5812 GASOLINE 9,878.47 12,656.71 21,295.90 15,000 133% 35,000
51-000-65-00-5815 HAND TOOLS 304.17 86.00 19.94 2,000 -50% 1,000
51-000-65-00-5817 GRAVEL 4,853.96 808.45 2,255.92 6,000 -17% 5,000
51-000-65-00-5820 CHEMICALS 2,411.92 11,012.03 18,097.79 30,000 -100%
51-000-65-00-5821 CATHODIC PROTECTION 2,462.65 0.00 0.00 0 0% -
51-000-65-00-5822 WATER SAMPLES 10,688.95 12,563.00 21,412.00 12,000 17% 14,000
51-000-72-00-6500 IMRF PARTICIPANTS 17,304.46 24,249.60 23,343.05 28,317 -10% 25,467
51-000-72-00-6501 SOCIAL SECURITY&MEDICARE 15,450.95 20,784.33 23,026.18 28,071 -9% 25,601
51-000-75-00-7002 COMPUTER EQUIP&SOFTWARE 2,166.53 2,078.11 2,570.35 5,000 -70% 1,500 4 office$1,000&Antivirus
51-000-75-00-7004 SAFETY EQUIPMENT 1,958.81 739.66 2,385.01 3,000 0% 3,000
51-000-75-00-7506 METER READERS 38,316.45 11,855.96 7,177.13 11,500 4% 12,000
51-000-75-00-7507 HYDRANT REPLACEMENT 190.00 7,661.00 1,976.00 10,000 0% 10,000
51-000-75-00-7508 METERS&PARTS 178,980.41 167,102.03 285,456.87 265,000 13% 300,000
51-000-78-00-9005 REFUND 1,973.82 3,368.00 0.00 1,500 0% 1,500 move to treatment facility
51-000-62-00-5407 TREATMENT FACILITIES O&M 0.00 27,477.65 73,749.43 100,000 57% 157,000
51-000-62-00-5422 WATER TOWER PAINTING 0.00 0.00 219,870.00 0 0% - No water tower painting
51-000-78-00-9008 RESERVE-H2O TOWER MAINT. 0.00 0.00 0.00 30,000 -100% -
51-000-78-00-9006 MERIT 0.00 3,368.00 0.00 10,543 13% 11,910
SALARY SURVEY 0.00 0.00 0.00 0 100% 16,510
51-000-78-00-9009 RESERVE 0.00 0.00 0.00 373,105 -41% 221,557
Page 2 of 3
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
WATER OPERATIONS
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
51-000-99-00-9901 TRANSFER TO GENERAL FUND 160,000.00 200,000.00 200,000.00 250,000 0% 250,000
51-000-99-00-9950 TRANSFER TO PW EQUIP CAPITAL 30,000.00 50,000.00 50,000.00 50,000 -100%
TOTALEXPENSES: 880,198.70 1,059,709.65 1,474,210.51 1,922,000 -9% 1,754,6835 full hydrant replace
TOTAL FUND REVENUES 3,021,783.04 1,208,767.11 2,015,517.36 1,922,000 1,754,683
TOTAL FUND EXPENSES 880,198.70 1,059,709.65 1,474,210.51 1,922,000 1,754,683 paint&repr 610 Tower In
FUND SURPLUS(DEFICIT) 2,141,584.34 149,057.46 541,306.85 0 0
Page 3 of 3
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
SEWER MAINTENANCE
2003-2004 2004-2005 2005-2006 2006-2007
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Proj
REVENUES
52-000-40-00-3999 CARRY OVER/FUND BALANCE 0.00 0.00 327,526.00 350,000 -100% -
52-000-42-00-4240 LIFT STATION INCOME 0.00 0.00 0.00 8,000 0% 8,000 MPI Lift Station Grande Reserve
52-000-42-00-4250 SEWER MAINTENANCE FEES 1,007,330.99 422,154.02 478,385.30 475,000 2% 486,000 18*6*4,500 accounts
52-000-42-00-4251 SEWER CONNECTION FEES 1,291,258.18 90,850.00 180,600.00 260,000 0% 260,000
52-000-46-00-4600 INVESTMENT INCOME 5,789.36 14,801.08 25,153.74 15,000 0% 15,000
TOTAL REVENUES: 2,304,378.53 527,805.10 1,011,665.04 1,108,000 -31% 769,000
EXPENSES
52-000-50-00-5108 SALARIES-REGULAR 87,113.65 106,329.56 108,174.07 141,858 9% 154,756
52-000-50-00-5136 PART TIME 7,995.00 1,208.00 2,299.50 4,200 19% 5,000 1 seasonal$9 hr*12wks+extra
52-000-50-00-5137 SALARIES-OVERTIME 4,857.58 7,806.04 3,060.24 12,000 0% 12,000
52-000-62-00-5401 CONTRACTUAL SERVICES 785.00 1,792.00 4,090.33 5,000 60% 8,000 alarm monitoring&Contract costs
52-000-62-00-5408 MAINTENANCE-EQUIPMENT 2,267.51 1,815.78 5,111.98 5,000 0% 5,000
52-000-62-00-5409 MAINTENANCE-VEHICLES 0.00 630.00 667.50 4,000 0% 4,000
52-000-62-00-5419 MAINTENANCE-SANITARY SEWER 5,131.25 8,586.43 11,877.47 27,500 -27% 20,000
52-000-62-00-5421 WEARING APPAREL 2,652.70 3,062.79 3,397.72 3,500 -33% 2,350 3 employees @ 8.85 per emp per
week=$1400
Repl.Boots x 3 $450
repl.Gear x 3 $300
summer help t-shirts $100
employee t-shirts $100
TOTAL $2,350
52-000-62-00-5422 LIFT STATION MAINTENANCE 11,050.85 18,916.04 23,231.77 25,000 0% 25,000
52-000-62-00-5434 RENTAL-EQUIPMENT 297.00 0.00 0.00 1,000 0% 1,000
52-000-62-00-5435 ELECTRICITY 0.00 590.08 33,627.81 14,400 421% 75,000
52-000-62-00-5438 CELLULAR TELEPHONE 1,467.34 1,062.98 2,328.30 2,500 -30% 1,750 3 emp.@ 35/mo.=$1260
1 repl phones=150
batteries,clips,repairs=300
52-000-64-00-5604 TRAINING&CONFERENCES 65.00 155.00 526.32 4,000 -50% 2,000 National =flight-$400,lodging 5 nits
@$150,Meals 5 days @$40/day
conference cost$700,reimbursables
$100 $2,150
Regional=flight-$250,lodging 3 nits
@$150,Meals 3 x$40
conference cost$200,reimbursables
$100 $1,120
State lodging-3 x$150,meals 3 x$40,
conference cost$300,reimbursables
$100 $970
Local $50
Dave 1 Nat'l,1 State,2 Local $3,370
Tony 2local $100
Matt 2local $100
Eric 1 nat'l, 1 regional, 1 state $1,413
Page 1 of 2
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
SEWER MAINTENANCE
2003-2004 2004-2005 2005-2006 2006-2007
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Proj
52-000-64-00-5605 TRAVEL/MEALS/LODGING 0.00 0.00 849.31 3,000 0% 3,000
52-000-65-00-5800 CONTINGENCIES 5,000.00 5,382.00 0.00 10,000 -49% 5,054
52-000-65-00-5802 OFFICE SUPPLIES 1,683.29 1,257.98 2,178.58 2,500 20% 3,000
52-000-65-00-5805 SHOP SUPPLIES 1,482.06 1,316.58 1,456.90 2,500 20% 3,000
52-000-65-00-5812 GASOLINE 5,289.06 10,637.61 15,734.54 14,000 11% 15,500
52-000-65-00-5815 HAND TOOLS 246.11 579.22 415.15 2,000 -50% 1,000
52-000-65-00-5817 GRAVEL 623.01 1,115.92 1,216.28 3,000 0% 3,000
52-000-65-00-5823 SEWER CHEMICALS 4,010.01 4,134.06 2,326.74 5,000 -100% - move to lift station main
52-000-72-00-6500 IMRF PARTICIPANTS 8,142.99 10,529.69 8,998.66 12,155 10% 13,344
52-000-72-00-6501 SOCIAL SECURITY&MEDICARE 7,164.82 8,644.95 8,671.99 12,091 11% 13,414
52-000-75-00-7002 COMPUTER EQUIP&SOFTWARE 3,160.93 4,386.79 443.11 2,500 -20% 2,000
52-000-75-00-7003 OFFICE EQUIPMENT 0.00 6,033.91 2,268.83 6,000 0% 6,000 desks for PW remodel
52-000-75-00-7004 SAFETY EQUIPMENT 498.82 358.16 1,207.44 2,000 0% 2,000
52-000-78-00-9005 MERIT 0.00 0.00 0.00 5,282 17% 6,190
SALARY SURVEY 0.00 0.00 0.00 0 100% 9,397
52-000-78-00-9009 RESERVE 0.00 0.00 9,800.00 676,013 -56% 296,667
52-000-99-00-9901 TRANSFER TO GENERAL FUND 38,178.00 70,000.00 70,000.00 70,000 1% 70,578
52-000-99-00-9950 TRANSFER TO PW EQUIP CAPITAL 30,000.00 30,000.00 30,000.00 30,000 -100% -
TOTAL EXPENSES: 229,161.98 306,331.57 353,960.54 1,108,000 -31% 769,000
TOTAL FUND REVENUES 2,304,378.53 527,805.10 1,011,665.04 1,108,000 769,000
TOTAL FUND EXPENSES 229,161.98 306,331.57 353,960.54 1,108,000 769,000
FUND SURPLUS(DEFICIT) 2,075,216.55 221,473.53 657,704.50 0 0
Page 2 of 2
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
LAND CASH
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
72-000-40-00-3999 CARRY OVER/STARTING BALANCE 349,962.00 251,476.05 442,437.24 (202,757) -74% (52,757)
72-000-47-00-4700 OSLAD GRANT 0.00 0.00 0.00 0 100% 400,000 Prairie Meadows
72-000-47-00-4700 OSLAD GRANT 0.00 0.00 74,000.00 362,000 0% 362,000 Whispering Meadows
72-000-47-00-4701 GREENBRIAR-LAND CASH 11,520.00 2,142.00 1,071.00 0 0% 0
72-000-47-00-4702 Bike Path Grant 0.00 0.00 0.00 0 100% 200,000 New for 07/08
72-000-47-00-4705 COUNTRY HILLS-LAND CASH 13,162.00 15,111.00 6,921.00 30,825 -96% 1,200
72-000-47-00-4709 SUNFLOWER-LAND CASH 10,140.00 15,236.00 1,805.00 0 0% 0
72-000-47-00-4712 RIVER'S EDGE-LAND CASH 32,701.50 21,472.00 13,420.00 13,285 -80% 2,684
72-000-47-00-4717 KYLYN'S CROSSING-LAND CASH 1,662.00 2,493.00 0.00 3,367 -53% 1,570
72-000-47-00-4722 KYLN'S RIDGE-LAND CASH 47,642.00 59,001.00 4,155.00 0 0% 0
72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH 0.00 44,000.00 49,000.00 49,500 -60% 20,000
72-000-47-00-4724 THE HIGHLANDS-RAINTREE VILLAGE 0.00 0.00 0.00 0 0% 0
72-000-47-00-4725 WINDETTE RIDGE-LAND CASH 0.00 0.00 0.00 3,006 -100% 0
72-000-47-00-4727 GRAND RESERVE-LAND CASH 0.00 49,716.43 5,166.53 0 0% 0
72-000-47-00-4731 MONTALBANO HOMES LAND CASH 50,976.00 14,868.00 0.00 5,256 -100% 0
72-000-47-00-4734 WHISPERING MEADOWS-(Kimball Hill) 0.00 6,202.79 46,239.98 41,868 -66% 14,100
72-000-47-00-4735 PRAIRIE MEADOWS-(Menards Res.) 0.00 0.00 0.00 505,992 -100% 0
72-000-47-00-4737 Caledonia 0.00 0.00 0.00 172,000 -100% 0
72-000-47-00-4738 Autumn Creek 0.00 0.00 55,240.94 85,765 -74% 22,280
72-000-47-00-4736 6efneF Stone BRIARWOOD 0.00 16,536.00 0.00 113,043 0% 113,043
72-000-47-00-4739 Wynstone Townhomes 0.00 0.00 0.00 8,567 -100% 0
72-000-47-00-4740 Villas at the Preserve 0.00 0.00 3,468.52 90,008 -15% 76,335
72-000-47-00-4741 BAILEY MEADOWS 0.00 0.00 0.00 60,833 -100% 0
72-000-47-00-4742 BLACKBERRY WOODS 0.00 0.00 0.00 19,800 -100% 0
72-000-47-00-4743 CORNEILS CROSSING 0.00 0.00 0.00 40,590 -100% 0
72-000-47-00-4744 HUDSON LAKES 0.00 0.00 0.00 28,449 -65% 10,000
72-000-47-00-4745 PRESTWICK 0.00 0.00 0.00 76,303 -74% 20,000
72-000-47-00-4746 WESTBURY EAST 0.00 0.00 0.00 62,414 -68% 20,000
72-000-47-00-4747 WESTHAVEN 0.00 0.00 0.00 70,338 -100% 0
Kendallwood Estates 100% 10,000
Bristol Ridge 0% 0
Aspen Ridge 0% 0
Chally Farm 0% 0
Evergreen Farm 0% 0
Silver Fox 0% 0
Townes at Windett Reserve 0% 0
Westbury South 0% 0
Yorkwood Estates 0% 0
Yorkshire Estates 0% 0
TRANSFER FROM GENERAL FUND 100% 48,245
TRANSFER FROM LAND ACQUISITION 150,000 -100%
Page 1 of 2
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
LAND CASH
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
72-000-47-00-4748 IA1411.nan Stege Kendall Market Place 0.00 0.00 0.00 39,600 -100% 0
TOTAL CONTRIBUTIONS 517,765.50 498,254.27 702,925.21 1,830,052 -31% 1,268,700
EXPENSES
72-000-75-00-7201 RIVERFRONT EQUIP BUILDING IMPROV. 1,920.00 50,575.00 0.00 60,000 -100% 0.00
72-000-75-00-7300 GREENBRIAR 0.00 0.00 3,000.00 0 0% 0.00
0%
72-000-75-00-7304 SUNFLOWER 0.00 8,399.40 72,111.77 0 0% -
72-000-75-00-7308 Rivers Edge Park#II 0.00 0.00 26,901.22 0 100% 25,000.00
72-000-75-00-7311 CANNONBALL ESTATES/KYLYNS 0.00 15,078.19 263,776.43 0 0%
72-000-75-00-7317 HEARTLAND CIRCLE 0.00 0.00 0.00 4,000 -100%
72-000-75-00-7324 TOWN SQUARE 0.00 0.00 0.00 4,000 -100%
72-000-75-00-7326 Mosier Holding Costs 0.00 0.00 0.00 0 100% 15,700.00
72-000-75-00-7327 GRANDE RESERVE PARK DEVELOPMENT 0.00 42,291.42 17,512.23 0 0%
72-000-75-00-7328 PRAIRIE MEADOWS-(Menards Res.) 0.00 0.00 0.00 6,000 7267% 442,000.00
72-000-75-00-7330 WHISPERING MEADOWS-(Kimball Hill) 0.00 0.00 19,811.37 724,000 -3% 700,000.00
72-000-75-00-7331 WINDETT RIDGE 0.00 19,533.75 0.00 4,000 -100%
72-000-75-00-7332 CALEDONIA 0.00 0.00 0.00 172,000 -100% 0.00
72-000-75-00-7333 RAINTREE VILLAGE 0.00 0.00 0.00 80,000 -88% 10,000.00 OSLAD Grant
72-000-75-00-7334 HOOVER HOLDING COSTS 0.00 0.00 0.00 100,000 -40% 60,000.00 Possibly eliminate$165,000
72-000-75-00-7700 PARKS MAINTENANCE FACILITY 0.00 7,750.00 4,000.00 500,000 -100% -
72-000-78-00-9009 RESERVE 39,509.83 4,799.17 385,674.38 212,809 -100% - Removed-To eliminate Hoover hd cost
72-000-99-00-9901 TRANSFER TO GENERAL FUND 0.00 0.00 0.00 16,000 0% 16,000.00 Designer Salary
TOTAL EXPENSES: 41,429.83 148,426.93 792,787.40 1,882,809 -33% 1,268,700
TOTAL FUND REVENUES 517,765.50 498,254.27 702,925.21 1,830,052 1,268,700
TOTAL FUND EXPENSES 41,429.83 148,426.93 792,787.40 1,882,809 1,268,700
FUND SURPLUS(DEFICIT) 476,335.67 349,827.34 -89,862.19 -52,757 0
Page 2 of 2
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
LAND ACQUISITION
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget % Change Proj
REVENUES
73-000-40-00-3999 CARRY OVER BALANCE 147,264.00 0.00 213,618.00 213,618 -77% 50,000 Post Office
73-000-40-00-4930 COLT FUNDING 0.00 100,000.00 0.00 0 0% -
73-000-49-00-4935 TRANSFER FROM LAND CASH 148,228.56 100,000.00 0.00 0 0% -
TOTAL REVENUES: 295,492.56 200,000.00 213,618.00 213,618 -77% 50,000
EXPENSES
TRANSFER TO LAND CASH 150,000 0% -
POST OFFICE REMODELING 13,618 0%
73-000-65-00-5800 CONTINGENCY 164,510.55 560.00 0.00 50,000 0% 50,000 Post Office
TOTAL EXPENSES: 164,510.55 560.00 0.00 213,618 -77% 50,000
TOTAL FUND REVENUES 295,492.56 200,000.00 213,618.00 213,618 50,000
TOTAL FUND EXPENSES 164,510.55 560.00 0.00 213,618 50,000
FUND SURPLUS (DEFICIT) 130,982.01 199,440.00 213,618.00 0 0
Page 1 of 1
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
PARKS & RECREATION
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
79-000-40-00-3999 CARRY OVER BALANCE 29,026.00 0.00 142,356.00 50,000 -100% -
79-000-42-00-4270 FEES FOR PROGRAMS 119,883.48 165,938.17 235,917.48 266,000 -6% 250,000 Drop due to not doing third pre-school
79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 1,695.00 9,806.10 14,427.73 15,000 72% 25,864
79-000-42-00-4281 BEECHER Bi= DEPOSITS 15,740.00 7,335.00 6,755.00 1,500 0% 1,500
79-000-42-00-4285 VENDING MACHINE INCOME 714.43 684.86 459.42 650 -38% 400
79-000-42-00-4286 RENTAL INCOME 7,687.00 6,655.00 2,360.00 0 0% -
79-000-42-00-4287 PARK RENTAL INCOME(SHELTERS) 140.00 605.00 390.00 1,000 40% 600
79-000-42-00-4288 GOLF OUTING REVENUE 26,266.00 36,251.00 40,160.00 38,000 7% 40,700
79-000-42-00-4291 HOMETOWN DAYS 0.00 0.00 0.00 30,000 293% 118,000
79-000-44-00-4400 DONATIONS 15,675.06 19,213.00 14,843.00 15,000 27% 19,000
79-000-44-00-4404 TREE DONATIONS 0.00 300.00 900.00 600 33% 800
79-000-45-00-4550 YOUTH SERVICES GRANT 3,000.00 1,000.00 2,000.00 2,000 0% 2,000
79-000-46-00-4600 INVESTMENT INCOME 1,216.72 3,436.03 11,575.90 6,500 54% 10,000
79-000-49-00-4901 TRANSFER FROM GENERAL FUND 710,412.00 797,086.00 755,908.00 1,046,127 11% 1,161,778
TOTAL REVENUES: 931,455.69 1,048,310.16 1,228,052.53 1,472,377 11% 1,630,642
PARKS EXPENSES
79-610-50-00-5107 SALARIES-EMPLOYEES 215,810.39 262,566.28 287,508.34 383,107 -12% 339,047
79-610-50-00-5136 SALARIES-PART-TIME 42,825.00 35,965.13 38,527.52 48,000 21% 58,000
79-610-50-00-5137 SALARIES-OVERTIME 56,431.41 7,801.45 2,010.98 8,000 13% 9,000
79-610-61-00-5320 MASTER PLAN/COMMUNITY SURVEY 7,952.50 9,972.50 0.00 0 0% 13,000
79-610-62-00-5405 PARK CONTRACTUAL 9,012.71 9,938.22 15,624.29 18,000 25% 22,500 Work internal staff can't do
79-610-62-00-5408 MAINTENANCE-EQUIPMENT 6,391.96 5,910.33 9,161.38 10,000 0% 10,000
79-610-62-00-5417 MAINTENANCE-PARKS 32,057.95 33,297.15 34,250.47 40,000 25% 50,000
79-610-62-00-5421 WEARING APPAREL 3,570.70 5,525.10 6,363.23 8,000 0% 8,000
79-610-62-00-5434 RENTAL-EQUIPMENT 425.70 1,475.99 611.99 1,700 18% 2,000
79-610-62-00-5438 CELLULAR TELEPHONE 4,323.27 2,803.25 3,902.97 5,750 -13% 5,000
79-610-62-00-5440 LAND DEVELOPER 0.00 27,812.26 553.50 10,000 -100% -
79-610-62-00-5445 LEGAL EXPENSES 0.00 2,122.50 2,212.50 10,000 -50% 5,000
79-610-64-00-5602 PROFESSIONAL GROWTH/SUBSCRPT 967.53 2,164.60 3,681.42 4,800 -100% -
79-610-64-00-5604 TRAINING AND CONFERENCE 0.00 0.00 0.00 0 100% 9,000 Itemize and justify
79-610-64-00-5605 TRAVEL EXPENSE 712.10 2,687.69 2,791.76 3,800 -21% 3,000
79-610-64-00-5612 CONTINUING EDUCATION 1,245.00 1,732.06 2,528.45 4,200 -100% -
79-610-65-00-5802 OFFICE SUPPLIES 676.08 678.23 1,568.61 1,500 0% 1,500
79-610-65-00-5804 OPERATING SUPPLIES 18,235.96 20,764.91 25,545.04 30,000 0% 30,000
79-610-65-00-5812 GASOLINE 312.00 0.00 724.91 3,500 -100% -
79-610-65-00-5815 HAND TOOLS 1,503.72 1,922.87 4,116.03 3,000 17% 3,500
79-610-65-00-5824 CHRISTMAS DECORATIONS 4,702.30 3,998.13 6,409.19 7,000 -29% 5,000
79-610-65-00-5825 PUBLIC DECORATION 1,696.21 2,700.01 1,159.91 3,000 0% 3,000
79-610-72-00-6500 IMRF PARTICIPANTS 19,584.39 24,611.08 22,693.71 30,897 2% 31,420
Page 1 of 6
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
PARKS & RECREATION
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
PARKS EXPENSES CONT'D
79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 18,854.81 23,031.99 24,249.91 33,592 -6% 31,585
79-610-75-00-7003 OFFICE EQUIPMENT 427.69 0.00 1,423.98 6,000 -50% 3,000
79-610-75-00-7701 FLOWERS/TREES 4,380.80 7,787.71 5,745.86 7,000 14% 8,000
PARKS MISCELLANEOUS 0.00 0.00 0.00 0 0% -
SALARY SURVEY 0.00 0.00 0.00 0 100% 15,827
79-610-78-00-9005 MERIT 0.00 0.00 0.00 11,053 14% 12,642
TOTAL EXPENSES: PARKS 452,100.18 497,269.44 503,365.95 691,899 -2% 679,020
RECREATION EXPENSES
79-650-50-00-5107 EMPLOYEE SALARIES 200,581.72 239,987.55 254,258.16 312,226 15% 358,532
79-650-50-00-5108 PRE SCHOOL SALARIES 0.00 0.00 0.00 87,000 -3% 84,000
79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACTUAL 48,470.93 105,640.45 125,146.29 58,400 -2% 57,400
79-650-50-00-5155 SALARIES-RECORDING SECRETARY 1,937.66 2,191.50 2,052.00 3,000 -17% 2,500
79-650-50-00-5108 CONCESSION STAFF 0.00 4,895.67 3,280.52 4,000 69% 6,750
79-650-62-00-5408 MAINTENANCE SUPPLIES 5,523.62 5,234.09 6,727.78 5,000 40% 7,000
79-650-62-00-5409 MAINTENANCE-VEHICLES 34.24 803.81 483.75 1,200 192% 3,500
79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 2,062.95 3,985.11 4,779.13 6,500 0% 6,500
79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 4,238.10 458.00 539.42 2,000 0% 2,000
79-650-62-00-5437 TELEPHONE/INTERNET 1,258.39 645.27 446.18 1,600 -19% 1,300
79-650-62-00-5438 CELLULAR TELEPHONE 4,281.84 2,305.60 4,574.24 6,500 -15% 5,500
79-650-62-00-5445 PORTABLE TOILETS 6,528.61 3,765.34 3,989.91 5,000 20% 6,000
79-650-62-00-5603 PUBLISHING/ADVERTISING 23,432.96 23,966.65 23,444.36 25,700 9% 27,920
79-650-62-00-5605 BOOKS/PUBLICATIONS 778.04 359.50 584.03 750 -33% 500
79-650-62-00-5606 BEliGHERDEPOSIT REFUND 11,526.00 9,014.00 5,695.00 1,500 0% 1,500
79-650-64-00-5600 DUES 1,264.00 1,542.50 1,462.00 2,700 -7% 2,500
79-650-64-00-5602 PROFESSIONAL GROWTH/SUBSCRIPT 4,661.06 4,739.94 7,426.23 0 0% -
79-650-64-00-5604 TRAINING AND CONFERENCE 0.00 0.00 0.00 7,500 36% 10,200 Itemize training and conferences and tr
79-650-64-00-5605 TRAVEL EXPENSE 435.00 3,111.37 1,960.37 2,500 109% 5,220
79-650-65-00-5802 OFFICE SUPPLIES 6,665.95 5,379.57 6,057.89 7,000 0% 7,000
79-650-65-00-5803 PROGRAM EXPENSES 17,012.60 41,064.45 47,175.56 50,400 -1% 50,100
79-650-65-00-5804 OPERATING SUPPLIES 4,064.14 2,984.21 5,190.79 4,200 -10% 3,800
79-650-65-00-5805 RECREATION EQUIPMENT 2,220.77 2,502.95 3,544.40 8,000 -11% 7,100
79-650-65-00-5808 POSTAGE&SHIPPING 6,035.76 7,050.88 7,565.23 7,200 6% 7,600
79-650-65-00-5812 GASOLINE 585.39 1,182.31 1,572.96 3,600 17% 4,200
79-650-65-00-5826 MILEAGE 851.54 818.05 817.62 750 0% 750
79-650-65-00-5827 GOLF OUTING EXPENSES 32,047.33 19,257.20 21,944.65 20,000 15% 23,000
79-650-65-00-5833 HOMETOWN DAYS EXPENSES 0.00 0.00 0.00 25,000 332% 108,000
79-650-65-00-5828 CONCESSIONS 2,481.83 9,910.19 11,659.97 9,000 72% 15,500
Page 2 of 6
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
PARKS & RECREATION
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
RECREATION EXPENSES CONT'D
79-650-65-00-5840 SCHOLARSHIPS 9,651.85 978.15 1,570.00 3,600 0% 3,600
79-650-65-00-5841 PROGRAM REFUND 0.00 8,856.03 11,687.90 7,000 -7% 6,500
79-650-72-00-6500 IMRF PARTICIPANTS 17,763.95 20,852.70 22,246.29 24,666 47% 36,346
79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 16,902.93 23,247.15 25,998.95 35,544 3% 36,537
79-650-75-00-7002 COMPUTER EQUIP&SOFTWARE 4,783.76 5,428.28 6,754.63 4,750 -57% 2,025 $5,000 Server;Micro Office$1,400
$400 Antivirus;1 monitor$225
RECREATION MISCELLANEOUS 0.00 0.00 0.00 0 0% -
RESERVE 0.00 0.00 0.00 27,688 -36% 17,700
SALARY SURVEY 0.00 0.00 0.00 0 100% 15,559
79-650-78-00-9005 MERIT 0.00 0.00 0.00 9,004 94% 17,482
TOTAL EXPENSES:RECREATION 438,082.92 562,158.47 620,636.21 780,478 22% 951,622
TOTAL FUND REVENUES 931,455.69 1,048,310.16 1,228,052.53 1,472,377 11% 1,630,642
TOTAL FUND EXPENSES 890,183.10 1,059,427.91 1,124,002.16 1,472,377 11% 1,630,642
FUND SURPLUS(DEFICIT) 41,272.59 -11,117.75 104,050.37 0 0
Page 3 of 6
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
LIBRARY
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
REVENUES
82-000-40-00-3999 CARRY OVER 44,138.00 0.00 231,590.00 231,590 41% 325,749
82-000-40-00-3996 CARRY OVER-BOOK DEV FEES 0.00 0.00 77,910.00 0 0% -
82-000-40-00-3997 CARRY OVER- BLDG DEV FEES 0.00 0.00 96,378.00 7,263,881 -100% -
82-000-40-00-3998 CARRY OVER-MEMORIALS 0.00 0.00 4,150.00 0 0% -
82-000-40-00-4015 TRANSFER FROM GENERAL FUND 14,425.00 26,249.00 28,000.00 35,250 -100% -
82-000-40-00-4000 REAL ESTATE TAXES 275,618.83 300,853.24 356,387.49 464,741 21% 560,702
82-000-40-00-4010 PERSONAL PROPERTY TAX 96,923.82 32,253.43 3,397.94 2,500 34% 3,360
82-000-42-00-4211 DEVELOPMENT FEES-BUILDING 91,950.00 45,700.00 99,300.00 95,000 58% 150,000
82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 91,950.00 45,700.00 99,300.00 95,000 58% 150,000
82-000-42-00-4260 COPY FEES 1,295.02 1,295.65 1,286.40 900 36% 1,221
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 13,040.76 10,050.00 10,400.00 8,000 6% 8,500
82-000-42-00-4286 RENTAL INCOME 1,011.50 1,029.00 1,303.00 1,000 4% 960
82-000-43-00-4330 LIBRARY FINES 3,237.12 3,636.60 4,000.37 3,000 -6% 2,808
82-000-44-00-4432 SALE OF BOOKS 995.59 1,124.66 517.59 500 129% 1,144
82-000-44-00-4450 MEMORIALS 7,676.86 6,573.60 1,522.00 5,000 -36% 3,202
82-000-45-00-4550 GRANTS 0.00 0.00 1,000 1650% 17,500
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 7,736.25 10,977.46 10,823.65 7,700 -100% -
82-000-46-00-4600 INVESTMENT INCOME 1,366.39 2,799.09 15,693.42 1,500 307% 6,102
82-000-46-00-4601 INVESTMENT INCOME-BLDG 308.98 1,960.19 162,967.96 100,000 -100% -
TOTAL REVENUES: 651,674.12 490,201.92 1,204,927.82 8,316,562 -85% 1,231,248
EXPENSES
82-000-50-00-5107 SALARIES-EMPLOYEES 141,464.64 145,986.24 165,444.72 350,000 35% 471,377
82-000-50-00-5203 GROUP HEALTH INSURANCE 28,917.51 28,454.65 36,677.92 55,000 -17% 45,717
82-000-50-00-5204 GROUP LIFE INSURANCE 1,025.19 1,052.31 646.41 2,000 -100% -
82-000-50-00-5205 DENTAL&VISION ASSISTANCE 3,170.85 2,938.30 3,013.89 6,000 -30% 4,200
82-000-61-00-5322 BONDING 1,395.00 633.00 1,014.00 2,000 -41% 1,176
82-000-61-00-5323 ATTORNEY 195.00 0.00 862.50 2,000 75% 3,500
82-000-62-00-5401 CONTRACT SERVICES 0.00 600.00 810.91 3,000 -100%
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 3,586.99 4,862.26 3,730.16 5,000 0% 5,000
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 3,108.66 2,920.67 2,991.77 3,000 67% 5,000
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 128.67 168.36 410.68 1,000 1168% 12,680
82-000-62-00-5435 ELECTRICITY 1,238.28 1,032.57 1,419.34 2,500 1400% 37,500
82-000-62-00-5436 TELEPHONE 1,240.65 1,294.21 1,558.49 1,700 253% 6,000
Page 1 of 2
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
LIBRARY
2003-2004 2004-2005 2005-2006 2006-2007 2007-2008
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget %Change Proj
82-000-62-00-5437 GAS HEAT 0.00 0.00 7,000 614% 50,000
82-000-64-00-5603 SUBSCRIPTIONS 1,921.85 2,350.24 3,139.74 4,000 -100% -
82-000-64-00-5604 TRAINING &CONFERENCES 465.00 749.00 20.00 1,500 33% 2,000
82-000-64-00-5607 PUBLIC RELATIONS 433.90 676.90 121.23 1,000 150% 2,500
82-000-64-00-5616 EMPLOYEE RECOGNITION 972.34 929.63 723.01 2,000 0% 2,000
82-000-65-00-5800 CONTINGENCIES 314.01 282.25 1,739.19 22,031 13% 25,000
82-000-65-00-5806 LIBRARY SUPPLIES 5,681.96 7,137.87 3,124.08 8,000 25% 10,000
82-000-65-00-5807 CUSTODIAL SUPPLIES 2,917.12 2,479.74 3,071.60 10,000 -10% 9,000
82-000-65-00-5802 OFFICE SUPPLIES 0.00 0.00 3,490.38 6,000 -100%
82-000-65-00-5808 POSTAGE &SHIPPING 703.00 629.00 843.00 1,000 300% 4,000
82-000-65-00-5810 PUBLISHING &ADVERTISING 37.00 77.10 586.39 1,000 100% 2,000
82-000-65-00-5826 MILEAGE 594.00 501.00 577.65 1,000 0% 1,000
82-000-65-00-5832 VIDEOS 800.72 1,281.67 2,677.67 5,000 0% 5,000
82-000-65-00-5833 ALARM MONITORING 581.30 975.89 931.45 1,000 200% 3,000
82-000-65-00-5834 LIBRARY PROGRAMMING 5,702.09 6,109.63 6,139.55 12,000 -17% 10,000
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 74.50 1,000 100% 2,000
82-000-65-00-5836 BOOKS-ADULT 8,064.06 12,250.24 9,027.44 10,000 200% 30,000
82-000-65-00-5837 BOOKS-JUVENILE 9,029.23 11,367.48 9,058.42 10,000 200% 30,000
82-000-65-00-5838 BOOKS-AUDIO 1,717.28 2,374.96 6,415.49 10,000 0% 10,000
82-000-65-00-5839 BOOKS-REFERENCE 8,297.00 9,889.20 9,346.16 10,000 200% 30,000
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 21,504.31 25,360.25 23,781.99 95,000 58% 150,000
82-000-65-00-5841 MEMORIALS/GIFTS 2,614.80 7,873.25 2,092.61 5,000 -36% 3,202
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 48,705.15 80,759.18 46,696.85 95,000 58% 150,000
GRANT 0.00 0.00 0.00 1,000 -100%
82-000-65-00-5843 CD's/Music 100% 5,000
82-000-72-00-6500 IMRF PARTICIPANTS 8,121.80 8,353.94 7,426.26 9,000 74% 15,641
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 10,214.07 11,167.79 12,656.68 26,250 51% 39,755
82-000-75-00-7002 Computer Equipment&Software 100% 18,000
82-000-75-00-7003 AUTOMATION 14,686.53 11,530.50 10,543.09 164,700 -82% 30,000
82-000-75-00-7703 BUILDING EXPANSION 7,600.25 0.00 2,281,850.66 7,363,881 -100% -
TOTAL EXPENSES: 347,150.21 395,049.28 2,664,735.88 8,316,562 -85% 1,231,248
TOTAL FUND REVENUES 651,674.12 490,201.92 1,204,927.82 8,316,562 1,231,248
TOTAL FUND EXPENSES 347,150.21 395,049.28 2,664,735.88 8,316,562 1,231,248
FUND SURPLUS(DEFICIT) 304,523.91 95,152.64 -1,459,808.06 0 0
Page 2 of 2
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
FOX INDUSTRIAL
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007
NUMBER DESCRIPTION Actual Actual Actual Budget %Change 2007-2008 Proj
REVENUES
85-000-40-00-3999 CARRY OVER BALANCE 78,719.00 35,182.45 11,816.84 30,000 67% 50,000 <Excess TIF revenues>
85-000-40-00-4090 TIF REVENUES 30,661.19 34,089.43 70,996.87 75,000 0% 75,000
85-000-46-00-4600 INVESTMENT INCOME 792.88 1,136.66 3,289.69 3,000 17% 3,500
85-000-49-00-4905 TRANSFER FROM MFT FUND 84,740.46 19,174.00 31,189.68 0 0% -
TOTAL REVENUES: 194,913.53 89,582.54 117,293.08 108,000 19% 128,500
EXPENSES
85-000-66-00-6021 FOX IND BOND-PRINCIPAL PMT 50,000.00 55,000.00 55,000.00 60,000 0% 60,000
85-000-66-00-6022 FOX IND BOND-INT PAYMENT 25,042.25 47,663.22 11,225.00 20,415 -12% 18,015
85-000-75-00-7901 FOX IND NON MFT PAYMENT 0.00 0.00 232.50 0 0% -
85-000-75-00-7902 FOX INDUSTRIAL EXPENSES 0.00 0.00 5,067.50 0 0% -
85-000-78-00-9007 ADMINISTRATION FEES 214.00 214.00 1,744.00 300 25% 375
85-000-78-00-9010 RESERVE- FUTURE BOND PYMT 0.00 488.25 0.00 27,285 84% 50,110
TOTAL EXPENSES: 75,256.25 103,365.47 73,269.00 108,000 19% 128,500
TOTAL FUND REVENUES 194,913.53 89,582.54 117,293.08 108,000 128,500
TOTAL FUND EXPENSES 75,256.25 103,365.47 73,269.00 108,000 128,500
FUND SURPLUS(DEFICIT) 119,657.28 -13,782.93 44,024.08 0 0
Page 1 of 1
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISION B
COUNTRYSIDE TIF
2003-2004 2004-2005 2005-2006 2006-2007
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Budget % Change 2007-2008 Proj
REVENUES
87-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 3,456,521.47 3,000,000 0% 3,000,000
87-000-40-00-4090 TIF REVENUES 0.00 0.00 0.00 0 0% -
87-000-46-00-4600 INVESTMENT INCOME 0.00 13,917.73 109,570.10 75,000 0% 75,000
TOTAL REVENUES: 0.00 13,917.73 3,566,091.57 3,075,000 0% 3,075,000
EXPENSES
87-000-66-00-6021 BOND-PRINCIPAL PMT 0.00 0.00 0.00 0 0% -
87-000-66-00-6022 BOND-INT PAYMENT 0.00 0.00 0.00 142,868 0% 142,868
87-000-78-00-9007 ADMINISTRATION FEES 0.00 0.00 824.50 2,500 0% 2,500
87-000-78-00-9010 RESERVE - FUTURE BOND PYMT 0.00 0.00 0.00 2,929,632 0% 2,929,632
TOTAL EXPENSES: 0.00 0.00 824.50 3,075,000 0% 3,075,000
TOTAL FUND REVENUES 0.00 13,917.73 3,566,091.57 3,075,000 3,075,000
TOTAL FUND EXPENSES 0.00 0.00 824.50 3,075,000 3,075,000
FUND SURPLUS (DEFICIT) 0.00 13,917.73 3,565,267.07 0 0
UNITED CITY OF YORKVILLE
FY 07/08 BUDGET
Options
#1 New Hires Department Position Salary Hire Time Frame
This will be funded from the Water&Sewer
1 FT Water&Sewer Superintendant of Water&Sewer $ 57,000 June Fund(reserves)
1 FT Community Develop Administrative Assistant $ 20,000 July This will be funded from the General Fund
Promotion for the Payroll/Benefits
Coordinator-She is already performing the
1 Finance Human Resource Manager $ 5,000 June functions
Newly Created Position based on new audit
requirements-this will also allow the Finance
1 FT Finance Assistant Finance Director $ 20,000 January 2008 Director to focus on Forecasting
1 FT Police Police Officer $ 36,500 July Additional Staff
1 FT Police Police Officer $ 29,200 September Additional Staff
2 FT Police Police Officer $ 14,600 March 2008
125,300.00
#2
Covers Corlands shortfall in case the the Forest Preserve Referendum does not pass in April
$ 105,000
Land Acquistion (50,000)
Additional Shortfall 55,000.00
Take this from Park&Recreation
(allow Dave to pick where he can
cut for this)
UNITED CITY OF YORKVILLE
PROPOSED FY 07/08 BUDGET
REVISED A
Additional Requests during revisions:
Department Old Title New Title Requested Amount Comments
Sewer Promotion 1 Water Foreman Same $3.40 an hour/$7,075 a year Employee has been with the City
for 6 years,2 years in this position.
Adjusting salary to be in line with the
other Foremen.
*Funds can be taken from the reserve line item in sewer.
**This will be reviewed&approved by the City Administrator
Water Promotion 1 MW I MWII $2.04 an hour/$4,245 a year Employee has been with the City
Full Time for 7 months.
*Funds can be taken from the reserve line item in water.
Streets Promotion 1 MWII Operator $2.23 an hour/$4,640 a year
*Funds can be transferred from the water reserve to the general fund to cover this.
h�orpwaled
Integrated Systems PROPOSAL
1550 Shore Road-NaowAlle.Illinois•Ph-630-389-2900
March 14,2007
Charlie Graff
City of Yorkville
800 Game Farm Rd.
Yorkville,IL 60560
Phone: 630-553-8520
Email: caraff0vorkville.il.us
PROJECT: PHONE CONFERENCING ADD ON
The following proposal is for the addition of a phone hybrid to allow for audio conferencing over the local sound
system at the City of Yorkville's council chambers room.The system will integrate a mix off of the existing mixers
into the phone hybrid and allow the user to dial out to conference in others.Phone line wiring is the responsibility
of the owner.
The Equipment to be provided under this design and proposal includes:
1 Polycom EF2211 Audio Conferencing Echo Canceler
1 RDL STD-150 Audio Combiner
1 Sound Inc Misc Hardware,Wire,Connectors
Total for above system including parts and installation............................... $ 3,628.00
ACCEPT 8
REJECT
EXCEPTIONS 1 CLARIFICATIONS
•All services provided under this agreement will be performed during normal working hours(7:30AM to 4PM)and
normal working days(M-F)of Sound Incorporated.
•Proposal based on all areas being free and clear of obstructions during time of installation.
•No additional work or equipment will be provided until Sound Incorporated receives written authorization.
•Training is included in this proposal
•Customer supplied equipment is assumed to be in good working condition.
•Proposal pricing is good for sixty(60)days.
•System programming and testing is included
March 14,2007
WARRANTY
The system shall be warranted all parts and labor for one(1)year.Customer is responsible for all shipping cost for
warranty repairs. An optional maintenance agreement is available at the end of the first year.
TERMS
30%due upon order acknowledgement,30%due upon equipment delivery,30%due upon completion, 10%due
upon acceptance.
Y*t—
Respectfully Submitted by:
0 --
Jake Corlett
Account Executive
E-Mail:jcorlett@soundinc.com
Phone:630-369-2900 x 143
Fax:630-753-8243
Acceptance of Proposal: The above specifications,terms and conditions are satisfactory.
You are authorized to do the work as specified.
Buyer's Acceptance: Sound Incorporated's Acceptance:
Accepted by: Accepted by:
(Printed name) (Printed name)
Title: Title:
Signature: Signature:
Date: Date: at Naperville,IL
Sound Incorporated, 1550 Shore Rd. Naperville, IL 60563
TERMS AND CONDITIONS
1. Creation of a Security Interest.
Until such time as Buyer has paid the agreed ourchase Price.Seller hereby retains and Buyer hereby grants a purchase money security interest in
the described equipment.In connection therewith,mer agrees to execute all instruments(including financing statements)deemed necessary by
Seller under applicable law to establish,maintain and continue perfected Seller's purchase money security interest in the equipment or otherwise
protect its rights in and to said equipment. Buyer hereby authorizes Seller as its attomey-in-fact to execute and file,on Buyer's behalf,any such
UCC Financing Statement.
2. Limitation and Exclusion of Warranties.
Seller Hereby warrants the described equipment against defective parts for a period of one(1)year from the date of installation and warrants that
the installation of said equipment shall be performed in a workmanlike manner. Buyer's exclusive remedy under these warranties shall be the
repair and replacement by Seller at Seller's expense of nonconforming equipment of parts thereof.
The Warranty does not extend to any equipment which has been(1)subject to misuse,neglect,accident or abuse,(b)damaged by acts of God,
exposure to elements of weather,inadequate or surplus utility power,power surges,insufficient heating/ventilating/air conditioning(HVAC),HVAC
failure or causes other than ordinary use(It is the buyer's responsibility to regulate and filter any and all necessary power requirements and to
supply and maintain a static free environment to insure system integrity),(c)wired,repaired or altered by anyone other than Seller without Seller's
express and prior approval, (d) improperly installed by someone other than Seller, its subcontractors or affiliates, (e) used in violation of
instructions furnished by Seller.In no event shall Seller be liable for consequential or incidental damages arising out of a breach of any warranty
or any other provision contained herein. Seller may suspend warranty work if the purchase price is not paid in full when due and shall not be
required to recommence warranty work until all obligations of Buyer under this Agreement are satisfied in full; provided,however,that nothing
hereunder shall extend in the warranty period beyond one(1)year from the date of installation.
THIS WARRANTY IS THE ONLY WARRANTY GIVEN BY SELLER, AND ALL OTHER WARRANTIES EXPRESS OR IMPLIED ARE
EXCLUDED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR ANY IMPLIED WARRANTY OF FITNESS FOR A
PARTICULAR PURPOSE.THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE FACE HEREOF.
3. Waiver,Amendment,Notice,Termination.
Any waiver of rights hereunder or any amendment or requirement of notice or termination hereof shall not be effective unless made in writing and
signed by the party against whom such waiver,amendment,notice or termination is sought to be enforced.
4. Risk of Loss.
Upon identification of the described equipment to the contract, Buyer shall bear the risk of loss and it shall remain on Buyer regardless of any
breach by Seller of any provisions hereof.
5. Tax Obligation.
Buyer will pay promptly when due all taxes, assessments and other charges levied or assessed by any governments or governmental agency
upon the sale of the described equipment.
6. Assignment.
Buyer may not delegate its performance or assign its rights under this Agreement except upon the express written consent of Seller which consent
may be withheld in Seller's sole discretion.
7. Benefit.
This Agreement shall be binding upon, shall inure to the benefit of,and shall be enforceable by,each of the parties hereto,its successors and
assigns.
8. Construction
This writing constitutes the final expression of the agreement between the parties and is intended as a complete statement of the terms of the
agreement.No course of prior dealings between the parties and no trade usage shall be relevant to supplement or explain any term used in this
Agreement This Agreement has been finally accepted in the State of Illinois and shall be governed by the laws of the State of Illinois including the
Uniform Commercial Code and its amendments as effective in the State of Illinois.
9. Attorney's Fees/Interest.
Buyer shall pay to Seller all attorney's fees,court costs, and all other expenses which may be incurred by Seller in enforcing, or attempting to
enforce,any of its rights under this Agreement,or against any guarantors hereof,or with respect to any matters connected with the subject matter
hereof.
10. InteresttLate Charges.
Buyer agrees to pay 1%%per month FINANCE CHARGE(18%PER ANNUM)if the purchase price it is not paid in full when due.
11. Severability.
This Agreement and all provisions hereof are intended to be severable,and this Agreement shall remain enforceable in the event any provision
thereof is declared invalid.
Authority.
Buyer represents,covenants and warrants to Seller that Buyer has corporate or other power to make and perform this Sales Agreement and that
the making and performance of the Sales Agreement by Buyer, and the financing hereunder, have been duly authorized by all necessary
corporate or other action of the Buyer and will not violate any provision of law or of its Articles of Incorporation or By Laws, Articles of
Organization,Certificate of Formation or other charter,or Operating Agreement,or result in the breach of any agreement to which Buyer is a party
or by which it is bound.
C/r o Reviewed By: Agenda Item Number
J Legal ❑ L1
Finance ❑ C l
MT.. 1 "1836 Engineer ❑
-t City Administrator ❑ Tracking Number
0� Consultant ❑ m(� f,
Human Resources ❑ w 1- y%�
City Council Agenda Item Summary Memo
Title: Solid Waste Contract
City Council/COW Agenda Date: City Council—April 10, 2007
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval, subject to final staff and legal review
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
Co-o United City of Yorkville Memo
800 Game Farm Road
esr 1836 Yorkville, Illinois 60560
Telephone: 630-553-4350
�;P p Fax: 630-553-7575
<LE 1�'�•
Date: April 5, 2007
To: City Council
From: Bart Olson, Assistant City Administrator
CC: John Crois, City Administrator
Subject: Solid Waste Contract
Attached to this memo is the proposed final draft of the solid waste contract. City
Administrator Crois has been working with Veolia on language for a few remaining issues; these
changes can be seen in the track changes and clean copy drafts. This contract should be
approved subject to final legal and staff review.
United CITY of Yorkville
TCL CIV,k Ie-5
Contract for United CITY of Yorkville C
'n and Yard Waste Collection
Garbage, Refuse, Recycling
This contract is made as of May 1,2007,by and between the United CITY of Yorkville,IL
(CITY)and Veolia ES Solid Waste Midwest,Inc.(CONTRACTOR).
RECITALS
WHEREAS,the CITY desires to enter into an agreement with CONTRACTOR for
refuse,recycling and yard waste collection within the CITY;and
WHEREAS,CONTRACTOR desires to provide refuse,recycling,and yard waste
collection within the CITY;and
WHEREAS,CONTRACTOR submitted the lowest price for refuse,recycling and yard
waste collection services in response to an RFP for said services dated March 19,2007.
NOW,THEREFORE,the CITY and the CONTRACTOR agree as follows:
I. TERMS AND CONDITIONS
CITY-ORDINANCES- leted:s
De
1___The successful CONTRACTOR will-strictly comply with all-ordinances-of the CTTY_o_f_ _,- Deleted:s
Yorkville and laws of the State of Illinois.
USE OF CITY'S NAME Deleted:9
2Z 1 The CONTRACTOR is specifically denied the right of using-in any form or medium the _-_- Deleted:9
name of the CITY for public advertising unless express permission is granted by the
CITY.
INDEMNITY AND HOLD HARMLESS AGREEMENT Deleted:to I
31 To the fullest extent permitted by law,the CONTRACTOR shall indemnify,_keep and_ __- Deleted:io J
save harmless the CITY and its agents,officers,and employees,against all injuries,
deaths,losses,damages,claims,suits,liabilities,judgments,costs and expenses,which
may arise directly or indirectly from any negligence or from the reckless or willful
misconduct of the CONTRACTOR,its employees,or its subcontractors,and the
CONTRACTOR,its employees,or its subcontractors,and the CONTRACTOR shall at
its own expense,appear,defend and pay all charges of attorneys and all costs and other
expenses arising therefrom or incurred in connection therewith,and,if any judgment shall
be rendered against the CITY in any such action,the CONTRACTOR shall,at its own
expense,satisfy and discharge the same. This Agreement shall not be construed as
requiring the CONTRACTOR to indemnify the CITY for its own negligence. The
CONTRACTOR shall indemnify,keep and save harmless the CITY only where a loss
1
United CITY of Yorkville
was caused by the negligent,willful or reckless acts or omissions of the CONTRACTOR,
its employees,or its subcontractors.
NONDISCRIMINATION ,. Deleted:u
-
--------------------------------------------------------------------- J
41 CONTRACTOR shall,as a party to a public contract: Deleted:u j
(a) Refrain from unlawful discrimination in employment and undertake affirmative
action to assure equality of employment opportunity and eliminate the effects of
past discrimination;
(b) By execution of this contract,the CONTRACTOR certifies that he is an "equal
opportunity employer"as defined by Section 2000(e)of Chapter 21,Title 42,U.S.
Code Annotated and Executive Orders#11246 and#11375,which are
incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of
the Rules and Regulations of the Department of Human Rights of the State of
Illinois,is a material part of any contract awarded on the basis of this proposal.
12---It is unlawful-to-discriminate on the-basis-of race,color,sex,national or�gin,_ancestry, __ Deleted:11
age,marital status,physical or mental handicap or unfavorable discharge for military
service. CONTRACTOR shall comply with standards set forth in Title VII of the Civil
Rights Act of 1964,42 U.S.C. Secs.2000 et seq.,The Human Rights Act of the State of
Illinois,775 ILCS 511-101 et. seq.,and The Americans With Disabilities Act,42 U.S.C.
Secs. 12101 et.seq.
SEXUAL HARASSMENT POLICY .- Deleted:12
5,1 The CONTRACTOR,as a party to a public contract,shall have a written sexual __- Deleted:12 j
harassment policy that:
5,1.1 -Notes-the illegality of sexual harassment; Deleted:12 j
---- ----- --------------------------------------
S 1.2 Sets forth the State law definition of sexual harassment - __ Deleted:12
-------------------------------------------'------------
5 13__Describes-sexual-harassment utilizing examples_------------------------------ Deleted:12
5 1.4 Describes the CONTRACTOR's internal_complaint process including penalties; __ Deleted:12
5--1.5 Describes the legal recourse,investigative and complaint process available _. Deleted:12 j
through the Illinois Department of Human Rights and the Human Rights
Commission and how to contact these entities;and
5,1.6 _Describes the protection against retaliation afforded under the_Illinois Human -------
Rights
__-_ -Rights Act.
f ____EQUAL EMPLOYMENT OPPORTUNITY _- Deleted:13
6,1 ---Inthe event of the CONTRACTOR's non-compliance withthe provisions of this Equal ___-- Deleted:13
Employment Opportunity Clause,the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights("Department"),the
CONTRACTOR may be declared ineligible for future contracts or subcontracts with the
State of Illinois or any of its political subdivisions or municipal corporations,and the
contract may be canceled or voided in whole or in part,and such other sanctions or
2
United CITY of Yorkville
penalties may be imposed or remedies invoked as provided by statute or regulation.
During the performance of this contract,the CONTRACTOR agrees as follows:
61.1 That it will not discriminate against any employee or applicant for employment _ ,- Deleted:13 1
because of race,color,religion,sex,marital status,national origin or ancestry,
age,physical or mental handicap unrelated to ability,sexual orientation,sexual
identity or an unfavorable discharge from military service;and further that it will
examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any such
underutilization.
6,,1.2_ That,if it hires additional-employees-in-order to perform this contract or any -------- Deleted:13
portion thereof,it will determine the availability(in accordance with the
Department's Rules and Regulations)of minorities and women in the area(s)from
which it may reasonably recruit and it will hire for each job classification for
which employees are hired in such a way that minorities and women are not
underutilized.
6,1.3_ That,in all solicitations-or-advertisements-for employees placed by it or on its __.--{Deleted:13
behalf,it will state that all applicants will be afforded equal opportunity without
discrimination because of race,color,religion,sex,marital status,national origin
or ancestry,age,physical or mental handicap unrelated to ability,or an
unfavorable discharge from military services.
41.4 That it will send to each labor organization or representative-of workers-with_____--- Detetea:13 )
which it has or is bound by a collective bargaining or other agreement or
understanding,a notice advising such labor organization or representative of the
CONTRACTOR's obligations under the Illinois Human Rights Act and the
Department's Rules and Regulations. If any such labor organization or
representative fails or refuses to cooperate with the CONTRACTOR in its efforts
to comply with such Act and Rules and Regulations,the CONTRACTOR will
promptly so notify the Department and the contracting agency and will recruit
employees from other sources when necessary to fulfill its obligations thereunder.
6,1.5_ That it will submit reports as required by the Department's Rules and Regulations, -_- Deleted:13 J
furnish all relevant information as may from time to time be requested by the
Department or the contracting agency,and in all respects comply with the Illinois
Human Rights Act and the Department's Rules and Regulations.
6,1.6 That it willpermit access_to all relevant books,records,accounts and work sites_ ,-- (Deleted:13 J
by personnel of the contracting agency and the Department for purpose of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules and Regulations.
41.7 That it will include verbatim or by reference the provisions-of this clause in every__-.- Deleted:13 J
subcontract it awards under which any portion of the contract obligations are
3
United CITY of Yorkville
undertaken or assumed,so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract,the
subcontractor will be liable for compliance with applicable provisions of this
clause by such subcontractors;and further it will promptly notify the contracting
agency and the Department in the event any subcontractor fails or refuses to
comply therewith. In addition,the CONTRACTOR will not utilize any
subcontractor declared by the Illinois Human Rights Commission to be ineligible
for contracts or subcontracts with the State of Illinois or any of its political
subdivision or municipal corporations.
7__ _ DRUG_FREE_WORK PLACE - Deleted:1a
7r 1 CONTRACTOR,as a party to a public contract,certifies and agrees that it will provide a_ Deleted:14 f
----- ----- -- -
drug free workplace by:
72...Publishing a statement_( 1)Notifying employees that the unlawful manufacture, ,_- Deleted:14
distribution,dispensation,possession or use of a controlled substance,including
cannabis,is prohibited in the CITY's or CONTRACTOR's workplace.(2)Specifying the
actions that will be taken against employees for violations of such prohibition.(3)
Notifying the employee that,as a condition of employment on such contact or grant,the
employee will: (A)abide by the terms of the statement;and(B)notify the employer of
any criminal drug statute conviction for a violation occurring in the workplace no later
than five(5)days after such conviction.
7.3 Establishing a drug free awareness program to inform employee's about_(1)the dangers ,- Deleted:14
of drug abuse in the workplace;(2)the CTI-'s or CONTRACTOR's policy of
maintaining a drug free workplace;(3)any available drug counseling,rehabilitation and
employee assistance programs;(4)the penalties that may be imposed upon employees for
drug violations.
7_4...Providinga copy of the statement required above to each employee engaged in the - Deleted:14
performance of the contract or grant and to post the statement in a prominent place in the
workplace.
7.5Notifying the contracting or granting agency within ten(10)days after receiving notice of - Deleted:la
any criminal drug statute conviction for a violation occurring in the workplace no later
than five(5)days after such conviction from an employee or otherwise receiving actual
notice of such conviction.
7.6___Imposift
ng a sanction on,or requiring the satisacTyparticipatii
on nd
_a rug abuse _ Deleted:la I
assistance or rehabilitation program by any employee who is so convicted as required by
section 5 of the Drug Free Workplace Act.
7,7___Assisting employees in selecting-a course of action-in the event drug counseling, ,- Deleted:1a
treatment and rehabilitation is required and indicating that a trained referral team is in
place.
4
United CITY of Yorkville
F•8___Making a good faith effort to continue to maintain a drug free workplace through ,. - Deleted:�a
implementation of the Drug Free Workplace Act.
PREVAILING WAGE ACT _--4 Deleted:15
8.1 CONTRACTOR agrees to comply with the Illinois Prevailing Wage Act,_820 ILCS 130/1 __- Deieted:is
et seq., for all work completed under this contract. CONTRACTOR agrees to pay the
prevailing wage and require that all of its subCONTRACTORs pay prevailing wage to
any laborers,workers or mechanics who perform work pursuant to this contract or related
subcontract.
�.2 CONTRACTOR and each subcontractor shall keep or cause to be kept an accurate record _ - Deleted:15
of names,occupations and actual wages paid to each laborer,workman and mechanic
employed by the CONTRACTOR in connection with the contract. This record shall be
open to inspection at all reasonable hours by any representative of the CITY or the Illinois
Department of labor and must be preserved for four(4)years following completion of the
contract.
P. INSURANCE REQUIREMENTS— Deleted:16
2.1 ---Prior to the beginnigg of the contract period,CONTRACTOR_and any subcontractors _. - Deleted:16
shall procure,maintain and pay for such insurance as will protect against claims for
bodily injury of death,or for damage to property,including loss of use,which may arise
out of operations by the CONTRACTOR or subcontractor or any Sub-Sub
CONTRACTOR or by anyone employed by any of them,or by anyone for whose acts any
of them may be liable. Such insurance shall not be less than the greater of coverages and
limits of liability specified below or any coverages and limits of liability specified in the
Contract Documents or coverages and limits required by law unless otherwise agreed to
by the CITY.
Workers Compensation $500,000 Statutory
Employers Liability $1,000,000 Each Accident
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
(Applicable on a
Per Project Basis)
Commercial Automobile $1,000,000 Each Accident
Liability
Umbrella Liability $5,000,000
�.2 Commercial General Liability Insurance required under this paragraph shall be written on _ - Deleted:16 J
5
United CITY of Yorkville
an occurrence form and shall include coverage for Products/Completed Operations,
Personal Injury with Employment Exclusion(if any)deleted,Blanket XCU and Blanket
Contractual Liability insurance applicable to defense and indemnity obligations and other
contractual indemnity assumed under the Contract Documents."
2.3___Comprehensive Automobile Liability Insurance required-under this paragraph shall----------- Deleted:16 j
include coverage for all owned,hired and non-owned automobiles.
2.4 Workers Compensation coverage shall include a waiver of subrogation against the CITY. - Deleted:16
2.5 Comprehensive General Liability,Employers Liability and Commercial Automobile ,-- Deleted:16
Liability Insurance may be arranged under single policies for full minimum limits
required,or by a combination of underlying policies with the balance provided by
Umbrella and/or Excess Liability policies.
9CONTRACTOR and all Subcontractors shall have their respective Comprehensive .- [Deleted:16 )
General Liability(including products/completed operations coverage),Employers
Liability,Commercial Automobile Liability,and Umbrella/Excess Liability policies
endorsed to add the"CITY of Yorkville, its officers,officials,employees and volunteers"
as"additional insureds"with respect to liability arising out of operations performed;
claims for bodily injury or death brought against CITY by any CONTRACTOR of
Subcontractor employees,or the employees of Subcontractor's subcontractors of any tier,
however caused,related to the performance of operations under the Contract Documents.
Such insurance afforded to the CITY shall be endorsed to provide that the insurance
provided under each policy shall be Primary and Non-Contributory.
2.7---CONTRACTOR and all-Subcontractors-shall-maintain in effect-all-insurance coverages_ - Deleted:16 I
required by the Contract Documents at their sole expense and with insurance carriers
licensed to do business in the State of Illinois and having a current A.M.Best rating of
no less than A-VIII. In the event that the CONTRACTOR or any Subcontractor fails to
procure or maintain any insured required by the Contract Documents,the CITY may,at
its option,purchase such coverage and deduct the cost thereof from any monies due to the
CONTRACTOR or Subcontractor,or withhold funds in an amount sufficient to protect
the CITY,or terminate this Agreement pursuant to its terms.
8---All-insurance policies shall-contain aprovision-that coverages and limits afforded--------- Deleted:16
hereunder shall not be canceled,materially changed,non-renewed or restrictive
modifications added,without thirty(30)days prior written notice to the CITY. Renewal
certificates shall be provided to the CITY not less than five(5)prior to the expiration date
of any of the required policies. All Certificates of Insurance shall be in a form acceptable
to CITY and shall provide satisfactory evidence of compliance with all insurance
requirements. The CITY shall not be obligated to review such certificates or other
evidence of insurance,or to advise CONTRACTOR or Subcontractor of any deficiencies
in such documents,and receipt thereof shall not relieve the CONTRACTOR or
Subcontractor from,nor be deemed a waiver the right to enforce the terms of the
obligations hereunder. The CITY shall have the right to examine any policy required and
6
United CITY of Yorkville
evidenced on the Certificate of Insurance.
0. COPYRIGHT/PATENT INFRINGEMENT - Deleted:17 _JI
0_1 The CONTRACTOR agrees to indemnify,defend,and hold harmless the CITY against _-- Deleted:17 ^I
any suit,claim,or proceeding brought against the CITY for alleged use of any equipment,
systems,or services provided by the CONTRACTOR that constitutes a misuse of any
proprietary or trade secret information or an infringement of any patent or copyright.
1. COMPLIANCE WITH OSHA STANDARDS Deleted:18 J
1 Equipment supplied to the CITY must comply with all requirements and standards as ,-- Deleted:is J
specified by the Occupational Safety and Health Act. All guards and protectors as well as
appropriate markings will be in place before delivery. Items not meeting any OSHA
specifications will be refused.
CERCLA INDEMNIFICATION Deleted:19
X2.1 In the event this is a contract that has environment aspects,the Awarded CONTRACTOR __ Deleted:19 I
shall,to the maximum extent permitted by law,indemnify,defend,and hold harmless the
CITY, its officers,employees,agents,and attorneys from and against any and all liability,
including without limitation,costs of response,removal,remediation,investigation,
property damage,personal injury,damage to natural resources,health assessments,health
settlements,attorneys'fees,and other related transaction costs arising under the
Comprehensive Environmental Response,Compensation,and Liability Act(CERCLA)
of 1980,42 U.S.C.A.Sec.9601,et seg.,as amended,and all other applicable statutes,
regulations,ordinances,and under common law for any release or threatened release of
the waste material collected by the Awarded CONTRACTOR,both before and after its
disposal.
J3. SUBLETTING OF CONTRACT ,- Deleted:20
_1 _-No-contract-awarded by the CITY shall be assigned or any part sub-contracted without the_-_-- Deleted:20 I
written consent of the Cjtydm
Ainistrator. In no case shall such consent relieve the---------
____-_ - Deleted:rrr
Awarded CONTRACTOR from their obligation or change the terms of the contract.
4. TERM OF CONTRACT - Deleted:21
4.1 This contract may be extended no more than twice for subsequent annual periods(two ,,-J Deleted:zi
annual extensions)by mutual agreement of both parties,providing such agreement
complies with CITY purchasing policies and the availability of funds. However,if this
contract is not one that is subject to extension,such information will be available in the
detailed specifications or special conditions section,supra.
J.j. TERMINATION OF CONTRACT _-{Deleted:22
, _1 The CITY reserves the right to terminate the whole or anypart of this contract,upon ten __- Deleted:22
(10)days'written notice to the Awarded CONTRACTOR, in the event of default by the
Awarded CONTRACTOR. Default is defined as failure of the Awarded CONTRACTOR
to perform any of the provisions of this contract or failure to make sufficient progress so
as to endanger performance of this contract in accordance with its terms. In the event that
the Awarded CONTRACTOR fails to cure the default upon notice,and the CITY
7
United CITY of Yorkville
declares default and termination,the CITY may procure,upon such terms and in such
manner as the CITY may deem appropriate,supplies or services similar to those so
terminated. The Awarded CONTRACTOR shall be liable for any excess costs for such
similar supplies or services unless acceptable evidence is submitted to the CITY that
failure to perform the contract was due to causes beyond the control and without the fault
or negligence of the Awarded CONTRACTOR. Any such excess costs incurred by the
CITY may be set-off against any monies due and owing by the CITY to the Awarded
CONTRACTOR.
�. BILLING&PAYMENT PROCEDURES __- Deleted:23
F16.1 Payment will-be made upon receipt of an invoice.Once aninvoice_has been verified,the Deleted:23
invoice will be processed for payment in accordance with the CITY payment schedule,
policy and procedures.
X6.2 The CITY shall review in a timely _
manner each bill or invoice after its receipt . If the
CITY determines that the bill or invoice contains a defect making it unable to process the
payment request,the CITY shall notify the CONTRACTOR requesting payment as soon
as possible after discovering the defect pursuant to rules promulgated under 50 MCS
505/1 et seq. The notice shall identify the defect and any additional information
necessary to correct the defect.
16.3 Please send all invoices to the attention of CITY of Yorkville,Accounts Payable, 800--------
Game
-- Deleted:z3
Game Farm Road,Yorkville,II,60560.
7. RELATIONSHIP BETWEEN THE CONTRACTOR AND THE CITY Deleted:24
_1 --The relationship between the CITY and the CONTRACTOR-is that of a buyer and seller_ __- Deleted:24 ^j
of professional services and it is understood that the parties have not entered into any
joint venture or partnership with the other.
8. STANDARD OF CARE Deleted:25
1. Services performed by CONTRACTOR_under this Agreement_will be conducted in_a -_ __- Deleted:25
manner consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing in the same locality under similar conditions. No other
representations express or implied,and no warranty or guarantee is included or intended
in this Agreement,or in any report,opinions,and documents or otherwise.
8.2--If the CONTRACTOR fails to meet the foregoing standard,-CONTRACTOR will __------- Deleted:25
perform at its own cost,and without reimbursement from the CITY,the professional
services necessary to correct errors and omissions caused by CONTRACTOR's failure to
comply with the above standard and reported to CONTRACTOR within one(1)year
from the completion of CONTRACTOR's services for the Project.
19.___GOVERNING LAW ,- Deleted:26
--------------- e-------------------------------------------------
19.1 - This Agreement will be governed by and construed in accordance with the laws of the __- Deleted:z6
8 _.
United CITY of Yorkville
State of Illinois without regard for the conflict of laws provisions. Venue is proper only
in the County of Kendall and the Northern District of Illinois.
;0. SUCCESSORS AND ASSIGNS-------------------------------------- ,- Deleted:27 J
1 The terms of this Agreement will be binding upon and inure to the benefit of the parties _- Deleted:27 j
and their respective successors and assigns;provided,however,that neither party will
assign this Agreement in whole or in part without the prior written approval of the other.
The CONTRACTOR will provide a list of key staff,titles,responsibilities,and contact
information to include all expected subContractors.
1. WAIVER OF CONTRACT BREACH -- Deleted:zg
21x1 The waiverby onepariy of any breach of this Agreement or the failure of oneparty to _- Deleted:s J
enforce at any time,or for any period of time,any of the provisions hereof will be limited
to the particular instance and will not operate or be deemed to waive any future breaches
of this Agreement and will not be construed to be a waiver of any provision except for the
particular instance.
2. AMENDMENT - Deleted:z9
_1 This Agreement will not be subject to amendment unless made in writing and_signed by ,.- Deleted:29
all parties.
3. CHANGE ORDERS ------------------------------------------------------ Deleted:30
.1 _The contract price is a"not-to-exceed"cost._At any time additional work is necessary or____- Deleted:30 �
requested,and the not-to-exceed price is increased thereby,any change,addition or price
increase must be agreed to in writing by all parties. The appropriate authorizing signature
for the CITY is the CITY Administrator.�Upon petition from the Contractor to the City, - Deleted:I
the rates may be increased on a pro-rata basis to reflect anv increased costs actually clrY will act in grana faith to negotiate a
incurred by Contractor due to any unforeseen or unusual change or interpretation in law, rate adjustment upon a demonstration
increased labor costs,increased fuel costs or increasedovernmental fee,which increase through empirical evidence ofeconomic
g hardship both to CONTRACTOR and the
shall be evidenced by empirical documentation reasonably acceptable to the City solid Waste Collection industry so great
provided by Contractor. that profitability has been eliminated.
I� Factors giving rise to the hardship,if
empirically demonstrated,shall be
4. SEVERABILITY OF INVALID PROVISIONS expressly limited s i increases labor or
, -------------------------------------------------------------------- fuel costs,changes n applicable law or
4.1 If anrovisions of this Agreement are held to contravene or be invalid under the laws of regulations directly impacting the cost of
yp----------------------------------------------------------` , delivery of the services,and governmental
any state,country or jurisdiction,contravention will not invalidate the entire Agreement, increases in tax,surcharge or fees.y
but it will be construed as if not containing the invalid provision and the rights or Deleted:31
obligations of the parties will be construed and enforced accordingly. Deleted:31
5. NOTICE -- Deleted:32
X5_1 _Any notice will be in writing and will be deemed to be effectively served when deposited _.- Deleted:32
in the mail with sufficient first class postage affixed,and addressed to the party at the
party's place of business. Notices shall be addressed to the CITY as follows:
CITY Administrator
CITY of Yorkville
800 Game Farm Road.
9
United CITY of Yorkville
Yorkville,IL 60560
And to the CONTRACTOR as designated in the Contract Form.
10
United CITY of Yorkville
III. DETAILED SPECIFICATIONS
6. DEFINITIONS ----_ --_ _________ ____ _________ Deleted:ss
.1 _For the purpose of the Contract,definitions of certain terms are listed ____'below. Certain Deleted:ss
words or phrases,when used in the Contract shall have the same meaning given to them
in this section. Other terms shall be defined within applicable subsections.
Attached Single-Family Dwelling(Group,ROW,Townhouse)A building originally
designed and constructed to accommodate two(2)or more dwelling units,with dwelling
units joined together by party wall or walls and being not more than two(2)stories in
height. Each unit shall have its own ground floor entrance and living space.
Biodegradable shall mean chemically structured material that decomposes rapidly
primarily through the action of living soil-borne microorganisms(bacteria,fungi,and
actinomycetes)or macro-organisms(crickets,slugs,snowbugs,millipedes,etc.).
Brown Kraft 2-Ply Paper Bags shall mean a two-layer brown product container
comprised of kraft paper most often used to contain groceries.
Chipboard shall mean a single-layer cardboard used for packaging cereal,crackers,
tissues,and other similar products.
Compost(ing)shall mean the process by which aerobic microorganisms decompose
organic matter into a humus-like product.
Contract shall mean the agreement created by and consisting of the Contract Documents.
Contract Documents shall include the Request for Proposals,Terms and Conditions,
Detail Specifications and the Proposal/Contract Form.
CONTRACTOR shall mean the firm with which the CITY has executed the Contract for
Solid Waste Collection and Disposal Services
Corrugated Cardboard shall mean a sturdy paper product commonly used as a
packaging consisting of two paper grades—a wavy inner portion and an outside liner.
Curbside shall mean adjacent to the street pavement,alley pavement and gutter and
within five feet thereof.
Customer shall mean the resident party,property owner of a dwelling unit in Yorkville
corporate boundaries participating in the scavenger collection service.
Day shall mean Calendar Day unless otherwise stated.
Detached Dwelling A single-family dwelling entirely surrounded by open space.
11
United CITY of Yorkville
Disposal Unit shall have different meanings as follows: For the purposes of refuse
collection,a"disposal unit'shall mean one(1)64-gallon,33-gallon,or 96-gallon tote or
one(1)water-tight metal,or plastic reusable waste container,no larger than thirty-two
(32)or thirty-three(33)gallons in capacity,containing refuse,yard-waste or household
construction and demolition debris as herein defined;or a securely tied,bundle of refuse
or debris which is not placed in a container that does not exceed three(3)feet in
diameter,six(6)feet in length,and fifty(50)pounds in weight,or one(1)single
miscellaneous or odd-shaped item of refuse or debris that does not exceed fifty(50)
pounds in weight. A large household item,as herein defined, is to be considered a
disposal unit. Household construction and demolition debris,as is herein defined,is to
be considered a disposal unit. For the purpose of yard-waste collection,a"disposal
unit'shall mean a biodegradable two-ply fifty(50)pound wet-strength kraft paper bag
designed for yard-waste collection,not to exceed thirty-three(33)gallons in capacity and
fifty(50)pounds in weight,containing"yard-waste"as herein defined,or securely tied,
bundles of brush or branches using biodegradable cord,string,rope or twine that does not
exceed fifty(50)pounds in weight,two(2)feet in diameter,and four(4)feet in length
and is manageable by one(1)person.For purpose of recycling collection,a"disposal
unit"shall mean one(1)64 gallon,33 gallon,or 96 gallon tote.
Envelope shall mean a flat,folded paper container for a letter or smaller object.
Frozen Food Packages shall mean paperboard containers with special coatings to
prevent tearing of the packages or smearing of the ink from moisture when refrigerated or
frozen.
Garbage or Rubbish shall mean discarded materials resulting from the handling,
cooking,spoilage,and leftovers of food,discarded food or food residues,and paper
necessarily used for wrapping same,and all types and kinds of waste materials from
housekeeping activities,including,but not limited to ashes,metal cans bottles,books,
glass,plastic,newspapers,boxes,cartons,and small amounts of earth,rock or sod,small
automobile parts and building materials waste from residential type do-it-yourself
projects provided that all such materials are of a size sufficiently small to permit being
placed in an approved refuse container,except those items which are banned from direct
disposal into a landfill.
HDPE shall mean high-density polyethylene.
Household Construction and Demolition Debris shall mean waste materials from
interior and exterior household construction,remodeling and repair projects, including
but not limited to:drywall,plywood and paneling pieces,lumber and other building
materials;windows and doors,cabinets,carpeting,disassembled bathroom and kitchen
fixtures;and small amounts of sod,earth,clay,sand,concrete,rocks and similar
materials. Such debris shall conform to the following: loose small items shall be placed
in suitable disposable containers not exceeding fifty(50)pounds in weight,or in bundles
not exceeding two(2)feet in diameter,four(4)feet in length,and fifty(50)pounds in
12
United CITY of Yorkville
weight.
Household Garbage shall mean garbage and rubbish as collected from the residents of
the CITY of Yorkville currently receiving curbside scavenger service or on-site dumpster
service.
Household Garbage—Large Items shall mean any items set forth under"Garbage and
Rubbish"above if such item is too large to fit in an approved Disposal Unit including,
but not limited to boxes,barrels,crates,furniture,refrigerators,carpets,mattresses,box
springs,hot water heaters,stoves and other household appliances,except those items
which are banned from direct disposal into a landfill.
Household Garbage—Large Items shall not include waste from manufacturing processes,
construction materials,broken concrete,lumber,large rocks,automobile parts other than
tires or dangerous substances which may create a danger to the health,safety,comfort or
welfare of the residents of the CITY of Yorkville or items which are banned from direct
disposal into a landfill.
Industrial Wastes shall mean any and all debris and waste products generated by
canning,manufacturing,food processing,restaurant,land clearing,building construction
or alteration and public works type construction projects whether performed by a
governmental unit or by Contract.
Juice Boxes shall mean aseptic cartons consisting of a high-grade paperboard coated with
polyethylene plastic and aluminum foil,excluding milk cartons.
Junk Mail shall mean brochures,advertisements,flyers,post cards,greeting cards,
window envelopes,and other similar correspondence.
Landscape Waste(also referred to as Yard-waste)shall mean hard landscape waste and
soft landscape waste.
Large Household Item(also known as"Bulk Item"),shall mean any discarded and
unwanted large household appliance such as freezers,stoves,trash compactors,washers,
dryers,dishwasher,humidifiers,dehumidifiers,microwaves,water softeners,televisions,
pianos,organs,tables,chairs,mattresses,box springs,bookcases,sofas and similar
furniture. "White goods"including those containing CFC's(chlorofluorocarbons)shall
fit into this definition. "White goods"containing switches containing mercury,and
PCB's(polychlorinated biphenyls)shall not fit into this definition.
LDPE shall mean low density polyethylene.
Magazines shall mean periodical publications,usually glue bound.
Mixed Papers shall mean stationary,various office papers such as;computer paper,
xerox paper,note paper,letterhead,and other similar papers.
13
United CITY of Yorkville
Multiple-Family Dwelling A dwelling containing three(3)or more dwelling units,with
one or both of the following:(a)More than one(1)dwelling unit connecting to a
common corridor or entrance-way;or,(b)Dwelling unit vertically connected to
neighboring dwelling units through shared floors and ceilings.
PET shall mean polyethylene terephthalate.
Performance Bond shall mean the form of security approved by the CITY and furnished
by the CONTRACTOR as a guarantee that the CONTRACTOR will execute the work in
accordance with the terms of the Contract and will pay all lawful claims.
Processing Center shall mean a location to be maintained or utilized by the
CONTRACTOR for the purpose of sorting,preparing,and marketing of recyclable
materials.
Properly-Prepared shall mean materials prepared according to the disposal program
restrictions for refuse,yard-waste,and recycling.
Processing Costs shall mean all reasonable costs incurred by the CONTRACTOR with
respect to the collection of recyclables from residents currently receiving curbside
scavenger services.
Public Awareness Program shall mean a program developed and provided by the
CONTRACTOR and the CITY to inform and encourage residents to use the recycling
collection services and other waste collection and disposal services of the CITY.
Recyclables or Recyclable Material(s)shall mean,at a minimum,those materials listed
on Appendix 2.
Recycling shall mean the use,collection,and remanufacture of secondary materials as
feedstock for the production of new materials or products.
Recycling Containers(bins)shall mean a 64 gallon tote,or a 33-gallon or 94-gallon tote
if so acquired by the customer in the manner prescribed in the recycling collection
program
Refuse shall mean all discarded and unwanted household and kitchen wastes,including
but not limited to: food,food residues,and materials necessarily used for packaging,
storing,preparing and consuming same,usually defined as"garbage";and all
combustible and non-combustible waste materials resulting from routine domestic
housekeeping,including but not limited to: aluminum and steel cans,glass containers,
plastic containers,crockery and other containers,metal,paper(of all types),including
newspapers,books,magazines,catalogs,boxes and cartons,cold ashes,furniture,
furnishings and fixtures,household appliances(all kinds),textiles and leathers,toys and
recreational equipment and similar items. For the purposes of this Agreement,the terms
14
United CITY of Yorkville
"garbage","refuse","rubbish",and"waste"shall be synonymous unless otherwise more
specifically defined(for example:"yard-waste").
Refuse Sticker shall mean a biodegradable paper stamped with the CITY name and the
CONTRACTOR's name and telephone number providing the solid waste services for the
CITY. The sticker shall represent proof of payment for collection and disposal services
to be rendered by the CONTRACTOR.
Residence shall mean all attached single family and detached single family dwelling.
Single-Family Dwelling A detached dwelling containing accommodations for and
occupied by one(1)family only.
Specifications shall mean specifications identified in the Contract.
Tote(also referred to as a Toter)A plastic wheeled container in size of 64 gallon,33
gallon,or 96 gallon with tight-fitting cover,requiring semi-automatic lifting mechanism
for collection.
Waste shall mean refuse,recyclables,yard or landscape waste and white goods.
Wet-strength Carrier Stock shall mean rectangular-shaped paperboard containers with
special coatings to prevent tearing of the containers or smearing of the ink from moisture
when refrigerated.
White Goods shall mean refrigerators,ranges or stoves(electric or gas),freezers,room
air conditioners,water heaters and other similar domestic large appliances.
Yard-waste container/unit shall mean a container or unit and may be a kraft paper bag
not exceeding thirty(34)gallons of capacity weighing up to fifty(50)pounds. The kraft
paper bag shall be of the type specifically intended for landscape waste,being specifically
biodegradable and not chemically treated;or a waste container(excluding plastic bags)
not exceeding thirty-four(34)gallons of capacity weighing up to fifty(50)pounds; or
bundles of hard landscape waste not exceeding two(2)feet in diameter and four(4)feet
in length weighing up to fifty(50)pounds. Said bundle to be securely tied with
biodegradable natural fiber twine. Securing with plastic or wire is prohibited.
Yard-waste(also known as"landscape waste")shall mean grass clippings,leaves,
branches and brush,other yard and garden trimmings,vines,garden plants and flowers,
weeds,tree droppings(for example:pine cones and crabapples),and other similar organic
waste materials accumulated as the result of the cultivation and maintenance of lawns,
shrubbery,vines,trees and gardens. Sod,dirt,Christmas trees,and greenery from
wreathes and garlands shall not be considered yard-waste and shall be disposed of as
refuse,unless the composting facility will accept it.
.27. DESCRIPTION-OF-THE CITY'S SOLID WASTE PROGRAM ___-- Meted:34
15
United CITY of Yorkville
X7.1 _Refuse,yard-waste,and curbside recycling services are provided to residences located ,. -{ Deleted:34_
within the CITY on a once-per-week basis. The program,being a modified volume based
program,based on a monthly fee for pickup of all refuse,consisting of one-64 gallon tote,
and a$1 charge for each refuse disposal unit beyond the 64-gallon tote,unlimited yard
waste,and unlimited recycling.As part of program,the CONTRACTOR will supply the
customer with a 64-gallon refuse tote and a 64-gallon recycling tote,and will allow a
customer to downsize or upsize to a 33 gallon tote or a 96 gallon tote for either the
recycling or refuse program,for a cost outlined in Appendix 1.
�-7.2 BULK ITEMS,as herein defined,are considered subject to collection by the- - Deleted:34
CONTRACTOR,according to the terms and definitions of this contract. The
CONTRACTOR will make available the collection of(1)one bulk item per week from
residential UNITS at no additional cost to the resident. Individual residents will be
responsible to contact CONTRACTOR and make arrangements for collection of
additional BULK ITEMS on an individual basis. Residents with additional material or
home improvement projects may contract separately with the CONTRACTOR. The
CONTRACTOR will make available 6, 10, 15,20,and 30 cubic yard containers for this
purpose.
X7.3 Yard-waste collection shall begin each year on the 0 collection day in April and end the -{Deleted:34
last collection day in November.
,,8. _SCOPE OF WORK--------------------------- --- ---------- --- Deleted:35 —
,1 _The CONTRACTOR-shall be responsible for performing all work as outlined in the-------- Deleted:35
specifications herein and shall provide and furnish all labor,materials,equipment and
supplies,vehicles,transportation services,and landfill and compost facility space
required to perform and complete the collection and disposal of refuse and yard waste.
The CONTRACTOR shall also make necessary arrangements with processors required to
perform and complete the collection and marketing of recyclables.
8.2 The collection of refuse,yard waste,and recyclable materials shall be a joint program _- Deleted:35
awarded to one firm and cannot be quoted or operated as separate programs.
9. COLLECTION UNITS ,- Deleted:36
'a.1 The base unit of service shall be known as a"Collection Unit or Stop"_ The--------------- Deleted:36
CONTRACTOR shall collect,remove and dispose from every residential building unit,
as defined herein, in the CITY of Yorkville,all refuse,yard-waste and curbside
recyclables that may be set out for collection one(1)time each week.
�30. _GARBAGE AND-REFUSE COLLECTION;PREPARATION-AND PLACEMENT Deleted:37
--------- ------------------- ------ ----------
OF DISPOSAL UNITS
,x_0.1 The CONTRACTOR agrees to provide,at its own expense,one 64-gallon tote to each !_- Deleted:37
single-family residence in the CITY of Yorkville for the purposes of garbage collection.
The CONTRACTOR will allow a customer to downsize or upsize to a 33 gallon tote or a
96 gallon tote for the refuse program,provided that the customer pays for the downsize or
upsize as outlined in Appendix 1. The carts will remain the property of the
16
United CITY of Yorkville
CONTRACTOR and the CONTRACTOR will be responsible for replacement of carts
that become worn or damaged through normal usage.
r 0.2 -The CONTRACTOR_shall provide weekly collection of garbage and refuse for all ______--- Deleted:37. I
occupied UNITS within the CITY. All GARBAGE and REFUSE as herein defined that
is designated for collection and disposal hereunder must be placed in the provided carts.
X0.3 _Additional refuse material may beplaced_in covered cans or containers not to exceed ____- - Deleted:37 J
thirty-three(33)gallons in capacity with a maximum weight for any one container and its
contents not to exceed fifty(50)pounds. The minimum can or container shall not be less
than fifteen(15)gallons. Heavy duty bags which are securely fastened shall be
considered proper containers so long as they do not exceed thirty-three(33)gallons
capacity and are fifty(50)pounds or less in weight. Cans,containers,and/or heavy duty
bags must be placed at the curb or roadway or in the alley(if designed by the
CONTRACTOR). A$1 prepaid sticker must be attached to each bag or can in excess of
the provided cart prior to collection by the CONTRACTOR.
X0.4 _All residences receiving the aforementioned services shall_be reguired to prepare all ,_- Deleted:37
materials for collection and/or disposal into proper"disposal units". The
CONTRACTOR will be required to collect only properly prepared disposal units.
Residents will be allowed to place unlimited amounts of disposal units at the curb for
collection and disposal provided that a disposal sticker has been attached to each unit
above and beyond the disposal units covered in the monthly fee.
3k.5 _Properly prepared refuse shall be placed as close to the roadway as practicable without _- Deleted:37 I
interfering with or endangering the movement of vehicles or pedestrians or snow plowing
operations. The CONTRACTOR shall return all containers at each pick-up location to
the curbside or adjacent to the right-of-way of paved or traveled CITY roadways.
Containers will be placed,not thrown,and securely placed in such a manner that they are
not left lying on their sides or in a manner that would allow roadway interference of
vehicle and/or pedestrian traffic. Any contents spilled on the parkways,premises,or
streets are to be cleaned up in a workmanlike manner.
1. ACCEPTABLE/UNACCEPTABLE MATERIAL - Deleted:38
1.1.__UNACCEPTABLE MATERIAL:_Residents shall not set out for disposal and the----------- Deleted:38
CONTRACTOR shall refuse to accept for regular collection:hazardous waste materials,
radioactive materials,poisons,liquid waste,paint or similar products,acids,used motor
oils,or any other material that the CONTRACTOR is legally unable to accept.
a.2__ACCEPTABLE MATERIAL_All refuse normallyproduced_by residential properties------ -{Deleted:38
shall be accepted for regular collection including but not necessarily limited to:bulk
items,household fixtures,appliances,furniture and yard-waste.
2. EXAMINATION OF SERVICE AREA Deleted:39
X2.1 __It is the reponsibilit of the CONTRACTOR to be completely informed of all conditions __- Deleted:39 -
under which service is to be performed,the service area,and all other relevant matters
17
United CITY of Yorkville
pertaining to the collection services as specified herein,including,but not limited to,type
of housing,population density,roads,traffic patterns,required collection procedure,
labor requirements,and any other factor which would effect the execution and/or
completion of the work covered by the contract.
,33. ALTERNATIVES AND DEVIATIONS _- Deleted:40
.1 --Thespecifications included in this package describe existing -------- - the CITY------ Deleted:ao
believes are necessary to meet performance requirements of the CITY and shall be
considered the minimum standards expected of the CONTRACTOR.
4 CHRISTMAS TREE COLLECTION - Deleted:41
a_1 --The CONTRACTOR wi11 provide curbside collection service of live Christmas trees two -.- Deleted:41
(2)weeks during the I"and 2°d full week in January each contract year.It will be the
responsibility of the CONTRACTOR to either recycle or correctly dispose of live
Christmas trees. There will be no cost to the CITY of Yorkville for this service. The
CONTRACTOR and the CITY will work together to educate the public with respect to
the condition of the trees before they will be collected. Christmas trees will be accepted
provided they are free of all ornamentation,including tinsel,garland and lights. If
disposable tree bags are used,a refuse sticker must be affixed to the plastic bag.
Christmas trees placed at the curb during the two-week special collection period shall be
recycled.Recycling shall consist of taking the Christmas trees to a compost site to be
chipped,mulched or composted.The CONTRACTOR shall provide the name and
location of the compost site in accordance with Appendix 6.
5. YARD-WASTE/BUNDLED BRUSH COLLECTION _- Deleted:42
_1 -As apart ofyard_waste collection,all eligible households located within the CITY's _ Deleted:42 )
corporate boundaries shall be provided weekly yard-waste and bundled brush collection
in an unlimited amount. All yard waste materials must be placed in"Kraft"paper bags
designed and sold specifically for the collection and disposal of yard waste. All bundled
brush must not exceed four(4)foot length,with each individual bundle not to exceed
excess weight of fifty(50)pounds. Resident customers placing bundled brush out for
collection will be required to bundle brush with biodegradable natural fiber twine(plastic
or wire is prohibited). Bundled brush will be collected on regular refuse service days
during the yearly period of time established,(April 1 st through the last collection day in
November).
6. RECYCLABLE MATERIAL PROGRAM _- Deleted:as
----------------- --
6.1 _-The CONTRACTOR agrees toprovide,_at its-own expense,one 64-gallon tote to each__-___- Deleted:as
single-family residence in the CITY of Yorkville for the purposes of recycling collection.
CONTRACTOR will allow a customer to downsize or upsize to a 33 gallon tote or a 96
gallon tote for the recycling program,provided that the customer pays the cost of the
upsize or downsize as provided for in Appendix 1. The carts will remain the property of
the CONTRACTOR and the CONTRACTOR will be responsible for replacement of
carts that become worn or damaged through normal usage.
18
United CITY of Yorkville
X6.2 The CITY of Yorkville's recyclable material program shall remain voluntary on the part -. Deleted:a3
of any person receiving residential scavenger service as covered under this contract. The
CONTRACTOR shall,however,provide for the collection and disposal of all recyclable
material placed for collection in accordance with the terms of this Contract. The
CONTRACTOR shall provide for the collection and disposal of recyclable material at no
additional cost to customers receiving residential scavenger service as covered under this
contract. The cost of recycling collection and disposal services has been built into the
rates and charges otherwise provided for in the Contract for collection of refuse and yard-
waste. All revenue collected from the sale of recyclable material shall be the property of
the CONTRACTOR. The CONTRACTOR shall have representatives available to
participate in community-sponsored events promoting environmental awareness.
4�_3 _The method in which the recyclables are to be generally sorted for collection by the--------- Deleted:43 --�
household shall be commingled within the recycling container(s).
,6.4 The CONTRACTOR_shall specify the manner in which the recyclables are to be collected -_- Deleted:43
and sorted by the CONTRACTOR at the curbside;i.e.curb-sort,sorting at an
intermediate processing facility,and the like.The CONTRACTOR will be responsible
for cleaning up any material that has spilled as a result of the collection process.
X6:5 The CONTRACTOR shall allow for a tagging system for recyclables_not collected and --- Deleted:43
must provide a simple explanation as to why the recyclable material(s)were not picked
up,including,but not limited to,the following:contaminants,improper preparation;
materials not accepted in program:refuse and/or yard-waste mixed with recyclables;or
some combination thereof. The CONTRACTOR shall submit an example of the tagging
system to be used. Recyclable materials that were rejected shall be returned to the
container and not left on the street or parkway areas.
' 6 The CONTRACTOR shall purchase and maintain a reasonable supply of recycling totes, Deleted:43
for residential scavenger service to cover replacement for lost,damaged and stolen
containers,and for customers desiring additional recycling capacity. The CITY reserves
the right to approve the type of containers purchased by the CONTRACTOR.
X6_7 The CONTRACTOR_shall pick up all recyclable material placed in the recycling existing _,-- Deleted:43
64 gallon totes,or the recycling containers supplied by the CONTRACTOR,or any other
recycling containers used by the customer. If,for operational purposes,the
CONTRACTOR has difficulty identifying recycling containers used for recycling
purposes,the CONTRACTOR shall provide free of charge,a recycling sticker or other
identification mechanism to be placed on the various recycling containers used for
collection of recyclable material.
, 6.8 The CONTRACTOR shall provide the name and location of the processing facility,as --- Deleted:43
well as the proposed buyer/market for recyclable materials as set forth in Appendix 6. In
the event that an alternative site is preferred by the CITY,the CONTRACTOR shall use
the alternative site location provided that any changes in the costs for collection and
processing created by the use of such site will be negotiated between the CITY and the
19
United CITY of Yorkville
CONTRACTOR prior to its use.
.9 The CITY reserves the richt to accept or reject any or all suggested categories,which may - Deleted:43 j
be offered for collection in the residential recycling program. The CITY also reserves the
right to phase in at a later date,any material(s)which the CONTRACTOR has indicated
an ability to collect but which the CITY has determined not to add to the collection
program,or to phase in any material(s)that the CONTRACTOR may not presently offer
but will be able to offer sometime during the term of the Contract. The basis for
determining cost of adding materials at a later date will be based on evidence supplied by
the CONTRACTOR specifically justifying additional cost due to collection,
administration,profit,and processing(minus revenue)only.
' Deleted:44
7. AMNESTY DAY ------------------- —
7.1
-- CONTRACTOR-shallprovide for a spring and fall curbside collection of addition_a_l ,_--
Deleted:44
refuse and bulk items as defined herein,on a date(s)that is mutually agreed upon
between the CONTRACTOR and the CITY. In addition,the CONTRACTOR will
collect WHITE GOODS and up to 4 automobile tires during the scheduled Amnesty Day.
All rims must be removed from the tires prior to collection. There shall be no additional
charge to the residents for the clean up and additional BULK ITEMS and WHITE
GOODS that will be accepted during the designated clean-up week and stickers will not
be required.
,8. _COLLECTION FROM CITY-OWNED FACILITIES .- Deleted:45-----------------------------------------------------------------
^j
.1 At no additional cost,the CONTRACTOR shall collect,transport,and dispose of all - J Deleted:45
refuse,yard-waste and recyclables from all CITY-owned facilities as set forth in Exhibit
B. The CONTRACTOR shall furnish,at no additional cost to the CITY,at each
municipal building served,containers for refuse,yard-waste and recyclables as requested
by the CITY's Designated Representative,with the size to be agreed upon. The CITY
reserves the right to request such containers, in addition to,or increase the size of normal
containers,on a permanent or temporary basis. If requested by the CITY,any and all
containers furnished by the CONTRACTOR shall be equipped with non-removable
hinged covers or lids. Collection and disposal services by the CONTRACTOR will be as
often as necessary each week,as set forth in Exhibit B.
i�9. _STICKER DESIGN AND DISTRIBUTION Deleted:46 j
_1 The CITY has the sole authority to approve or disapprove the design and construction of __- Deleted:46
the CONTRACTOR's stickers. Stickers must be of an approved color,which should be
clearly visible at dawn or at dusk by drivers,and which said color should be changed
periodically to prevent counterfeiting. The paper used shall be biodegradable and shall
contain glue backing that will adhere in sub-zero temperatures as well as in extreme heat.
The stickers shall contain the CONTRACTOR's name and telephone number,state the
CITY of Yorkville title and be consecutively numbered for record keeping and balancing
purposes. The CONTRACTOR will deliver stickers to retail outlets and the CITY upon
request.
39c2 The CONTRACTOR shall be-responsible for the printing,_distribution,and sale of an_____-- Deleted:46
20
United CITY of Yorkville
ample and always available supply of waste stickers. The CONTRACTOR shall arrange
for local retail outlets to aid in the sale of the stickers. The CITY also may act as a
disposal sticker retailer for the CONTRACTOR.
40. BILLING PROCEDURES - Deleted:as
40.1_ The CONTRACTOR shall bill the CITY for all serviced UNITS within the CITY_ The
-------------------------
CITY shall provide the CONTRACTOR with the number of occupied UNITS within the
CITY on a monthly basis.
41. MONTHLY REPORTING - De�etea:a9
41.1 The CONTRACTOR shall prepare and submit to the CITY a monthly refuse,yard-Waste -- Deleted:49
and recycling material report,due by the 25dof the following month. The reportshall
include the following information for all residential scavenger service covered under this
contract:
4.1.2 Refuse-Total weight in tons and total volume in compacted cubic yards of refuse land- _ -j Deleted:49
filled each month;Number of white goods collected each month;Tipping fee charge per
ton at the landfill site;Name and location of the landfill facility and/or transfer station
used by the CONTRACTOR;and,Copy of all complaints filed by the CITY of Yorkville
customers during the month.
41.3 Yard-waste-Total volume,in compacted cubic yards,of yard waste collected;Tipping
�—---------------------- -----
fee charge per compacted cubic yard at the compost facility;Name and location of the
compost facility used by the CONTRACTOR;and,Copy of all complaints filed by the
CITY of Yorkville customers during the month.
41_4 Recyclable Material-_Weekly set-out rate;Monthly particpation rate(total number of __ Deleted:a9 J
set-outs divided by the number of homes/dwelling units included in the collection
service);Total weight,in pounds,of recyclable materials collected;Revenue received by
the CONTRACTOR for the sale of recyclables;Tipping fee savings(total weight of
recyclable materials collected in tons multiplied by the tipping fee charge per ton at the
landfill site);Name and location of processing facility used by the CONTRACTOR;and,
Copy of all complaints filed by the CITY of Yorkville customers during the month.
42. CONSUMER EDUCATION - Deleted:so
42.1 Upon request,the CONTRACTOR agrees to provide CITY residents with such ----------- Deleted:50 j
educational materials as the CITY deems necessary. Educational materials may include
notices to be left at resident's property as well as literature describing in detail the refuse,
recycling and yard-waste collection program. There shall be no cost to the CITY or its
residents for the printing and distribution of any consumer education materials.
43. TITLE TO WASTES -- Deleted:51
43_1 __All refuse,-yard_waste,and curbside recyclables collected shall belong to the __ _- Deleted:51
-- -- -----------------
-------
CONTRACTOR as soon as the same is placed in the CONTRACTOR's vehicle.
44.___DISPOSAL------------------------------------------------------------ Deleted:sz
21
United CITY of Yorkville
44.1 All refuse and yard-waste collected shall be removed from the CITY by the .-i Deleted:52 j
- ---------------------- -------- ------------
CONTRACTOR
as soon as it has been collected;but in any event,not later than noon of
the date following collection,and shall not be disposed of in violation of any state,
federal or county laws or regulations.
44.2 In the event that a landfill is sited.permitted and operational in the City limits of
Yorkville during the teen of this contract the Contractor agrees to deliver the solid
waste generated under this contract to that facility providing however that doing so does
not cause any increase in Contractor's operational costs. The City and the Contractor
agree to negotiate in good faith an increase or decrease in the rates hereunder if
Contractor's operational costs increase or decrease as a result of delivering the waste to
the Yorkville landfill.
I5.---RATES AND SPECIAL RATES---------------------------------------- Deleted:53
45.1 __For any services required to be performed under this Contract,the charge shall not exceed - Deleted:53 j
the rates as fixed by the Contract and set forth in Appendix 1 attached hereto and made a
part hereof. For items not otherwise provided for by the Contract document,and
requiring special handling due to size,weight,type of material or method of placement,
the charges are to be negotiated between the CONTRACTOR and the resident customer
for collection and disposal into a landfill or processing facility.
46. SPECIAL&EMERGENCY COLLECTIONS - Deleted:54 _
---------------------------------------------------------------------.
46_1 __The CONTRACTOR shall offer special-curbside collection service for-large-quantities of Deieted:sa J
refuse including,but not limited to,construction and demolition debris,and move-in or
move-out clean-up rubbish. Such services shall be an advance arrangement with the
CONTRACTOR at the resident customer request.The collection cost for such services
shall be based upon cubic yards and the resident customer shall make payment directly to
the CONTRACTOR. The CONTRACTOR agrees to provide free dumpsters(sizes 1
yard through 30 yard as requested by the CITY)for refuse and recycling collection during
the CITY's annual Hometown Days,46`of July Parade and celebration in the park,and
other special events which were provided service under the previous contract. The CITY
and the CONTRACTOR may mutually agree to emergency pick-up services for disasters
including,but not limited to,flood,wind and snow
47. _SCHEDULE AND TIME OF COLLECTIONS Deleted:55
47,1 The CITY of Yorkville shall be divided into collection areas and-a-re g-u-har weekday-----------
Deleted:55
collection shall be assigned to each area. A map of the CITY of Yorkville,designating
collection areas shall be made a part of this contract and attached hereto as Exhibit A.
47_2 The schedule shall not be changed without first obtaining consent from the CITY -.- Deleted:55-------------------
J
Administrator or designee,and not without giving a minimum of thirty(30)days written
notice to all parties affected by the change. The CITY may,at its discretion,waive the
minimum time limits required. This waiver must be in writing and signed by the CITY
designee. The CONTRACTOR will be required to publish an advertisement twice per
week in two separate weekly issues of the local newspapers,no earlier than 60 days prior
to the change,with the last advertisement to be no later than fifteen(15)days prior to the
22
United CITY of Yorkville
schedule change. Failure of the CONTRACTOR to maintain said collection schedule
shall be considered a breach and default of the contract and grounds for immediate
termination of the contract.
47.3 In no case shall collection commence prior to 6:00 a.m.or continue past-7-:00 P.T.on any -_- Deleted:ss
day during the term of the contract. The collection schedule shall not include Saturday or
Sunday as a regular collection day for any area in the CITY.
48. HOLIDAYS .- Deleted:56
48.1 Collection normally falling on the following holidays may be rescheduled for the first -_- Deleted:56
working day following the legal holiday,or on Saturday,as necessary,for that week only:
New Year's Day Memorial Day Independence Day
Labor Day Thanksgiving Day Christmas Day
48.2 The CONTRACTOR agrees to inform the CITY and its residents of changes in normal -.- Deleted:56
collections due to holidays by notification through at least two local media outlets or
establish a permanent holiday schedule or plan to be printed within the refuse literature.
49. SCHEDULE ADHERANCE --- Deleted:57 J
49_I If,at any time during the term of this contract,the CONTRACTOR shall collect any ---{Deleted:57
section of the CITY on a day other than the scheduled day,the CONTRACTOR shall
immediately notify the CITY that he is in violation of the contract. If a similar violation
should occur more than once within the three week period following the week of the
original violation,the CITY will notify the CONTRACTOR by certified mail and
withhold any further payment that may be due under the contract until the
CONTRACTOR has furnished evidence satisfactory to the CITY that the
CONTRACTOR has taken necessary actions and precautions to prevent further
violations. The CITY may determine that this second or subsequent collection violation
as a breach of contract,and therefore the CITY reserves the right to terminate the
contract. Delays that are occasioned by holidays,or by daily(any 24-hour period)
precipitation of four(4)inches or more of rain,or eight(8)inches or more of snow,may
not be considered as violations. The City Administrator or the CTTY's Designated
Representative shall be the judge of whether delays constitute a violation,or not.
�0. PLACE OF PICK-UP - Deleted:58 J
I The CONTRACTOR_is responsible for the public streets,or properly wavered private-_-__-- Deleted:ss )
street curbside pick-up of all residential locations as well as designated locations as
requested by the CITY.
1. REPLACEMENT DAMAGE - Deleted:59
I.1_ _The CONTRACTOR is responsible for damages resulting-from-its-careless-handling of_ --- Deleted:59
any receptacle. The CONTRACTOR at no extra charge to the user shall replace all
containers,which suffer damage caused by the CONTRACTOR. The containers so
supplied shall then belong to the user.
23
United CITY of Yorkville
2. COLLECTION VEHICLES .- Deleted:60
�_1 All vehicles used for collection purposes,except those exempted by other provisions of _- {Deleted:60 )
these specifications,shall have fully enclosed bodies with self-contained mechanisms to
load and compress the material collected.These vehicles must be modern,neat,rear,
front,or side-loading packer-type motor trucks,have entry for refuse into the vehicle's
collecting body.All vehicles shall be kept watertight to prevent leaking,shall be kept
closed except during collections along collection route. All equipment used by the
CONTRACTOR shall be painted with no rust showing on the cab,chassis or body.
Vehicles must be kept in clean,sanitary and quiet operating condition. Vehicles must at
all times be supplied with brooms and necessary items to provide for immediate clean up
of any litter or mess,which may result from leaking,spilling or blowing during collection
procedures. Vehicles shall be clearly labeled with the firm's name,address,and
telephone number and have a vehicle identification number printed clearly on each and
every vehicle. However, if the CONTRACTOR desires to use a vehicle of larger
capacity,specific written approval of the specific vehicle shall be required from the
CITY's Designated Representative,after an actual demonstration of the vehicle on the
streets of Yorkville. Overweight vehicles are the responsibility of the CONTRACTOR.
CONTRACTOR is required to comply with weight requirements and safety requirements
as established by Illinois Law or CITY Ordinances for vehicles,vehicle operators and
specialty equipment.
53. EMPLOYEES - - Deleted:61
�— ------------------------------------------------------------------ ®�
_1 The CONTRACTOR shall undertake to perform all disposal services rendered in a neat,
_
orderly and efficient manner;to use care and diligence in the performance of this
contract;and to provide neat,orderly and courteous personnel on its crews. The
CONTRACTOR shall agree to prohibit any drinking of alcoholic beverages or use of
illegal drugs or drugs which impair the ability of the employee or agent to safely and
adequately perform his or her(drivers and crew members)job while on duty or in the
course of performing their duties under this contract. The CONTRACTOR shall also
agree to ensure that each employee driving a vehicle shall at all times carry a valid
operator's license for the type vehicle he/she is driving. The CONTRACTOR's
employees will be attired,at all times,in a professional-type manner. These specifics
will be agreed upon between representatives from the CONTRACTOR and the CITY
Designated Representative.
_ACCIDENT PREVENTION-------------------------------------------------------------
,- Deleted:6z
_1 _Precaution shall be exercised at all times for the citizens,employees and property. The _ - Deleted:62
safety provisions of all applicable laws and building and construction codes shall be
observed. Machinery,equipment and all hazards shall be guarded or eliminated in
accordance with the safety provisions of the manual of Accident Prevention in
Construction,published by the Associated General Contractors of America,to the extent _ - Deleted: CONTRACTOR 1
that such provisions are not in contravention of applicable law.
_COMPLAINT PROCEDURE----------------------------------------- Deleted:63 )
24
United CITY of Yorkville
_1 All complaints received by the CONTRACTOR shall be given prompt and courteous -_ Deleted:63 ___
attention. The CITY and the CONTRACTOR will agree upon a formalized complaint
form to be filled out by the CONTRACTOR each and every time a customer contacts the
CONTRACTOR with a complaint. It will be the CONTRACTOR's responsibility to
have the complaint forms,on NCR(no carbon required)paper,printed and available for
use by the CONTRACTOR prior to the commencement of this Contract. The
CONTRACTOR will supply the CITY with sufficient NCR forms for logging of
complaints by City of Yorkville staff. Any complaint received by the CITY shall be
immediately communicated to the CONTRACTOR. The CONTRACTOR is required to
supply the CITY with copies of all complaint forms within five(5)business days of a
complaint being made,indicating thereon the resolution thereof
_2__The CONTRACTOR_shallprovide the CITY with name,phone-number,and email_ _,.- Deleted:63
address for an individual to serve as point person for purposes of CITY staff contact with
the CONTRACTOR.
6. COMPLAINTS Deleted:64
1 __Where any dispute-arises between a resident/customer and the CONTRACTOR,as to the - Deleted:64 J
manner or placing of containers for collection or preparation of recyclable materials,or
the nature of the Contract or the like,the CONTRACTOR agrees that in the specific
instance collection will be immediately made even though in its opinion,the customer is
in error;and that it will immediately report the same to the CITY's Designated
Representative so that the CITY and the CONTRACTOR may resolve the dispute,if
possible,before additional collection becomes necessary. The intent of this paragraph is
to avoid disputes/disagreements between the customers and the CONTRACTOR's
employees,and to permit disputes/disagreements to be handled by mutual discussion
between the CONTRACTOR and the CITY. If a missed pick up is reported by the CITY
or a customer to the CONTRACTOR,the CONTRACTOR shall collect the refuse,
recyclable material or yard-waste from such customer within on(1)business day of
notification. All complaints other than missed pickups shall be resolved to the
satisfaction of the CITY within two(2)business days. As noted above,the
CONTRACTOR shall supply to the CITY an NCR copy of the complaint form for each
and every complaint and on which the nature of the complaint and the disposition is
clearly noted. The CONTRACTOR shall cooperate with the CITY in minimizing
complaints from customers. Continued unreasonable complaint levels,as determined by
the CITY,or failure of the CONTRACTOR to carry out any of its contractual obligations
such as,but not limited to,rude treatment,messy pickups,damage to persons or property
and early start-up may be due cause for the CITY to terminate this Contract after notice
and an opportunity to be heard.
7. CUSTOMER VIOLATIONS OF CITY CODE -- Deleted:65
�7.1 The CONTRACTOR shall have the right to notify any customer of noncompliance with __-{Deleted:65
the applicable Yorkville code provisions concerning the handling or disposal of solid
waste as those same may apply to such customers. The CONTRACTOR shall report any
continuance of any such noncompliance to the CITY.
25
United CITY of Yorkville
,58. NEW CUSTOMERS -- --- ------------------- -------...------- ----- -
{Deleted:66 ----- - -I
_1 The CONTRACTOR_agrees toprovide service immediately to all new customers,_even if___-i Deleted:66
the new customer neglected to first notify or request collection services. The CITY
agrees to make every effort possible to alert the new customer to the collection procedure
for refuse,recycling and yard-waste.
r59. _EXCLUSIVE GRANT/INTENT - Deleted:67
ITh- ----ag
__ _ rees that in consideration_of the faithful performance of the obligations _- Deietea:67
herein undertaken by the CONTRACTOR,the CITY does,by execution of this Contract
pursuant to CITY Code,give and grant to the CONTRACTOR,for the term of this
Contract only,the sole and exclusive Class A License to collect and dispose of all
residential solid wastes. The Contract shall include all residences(attached single-family
and detached single-family as defined herein)and municipal facilities as required within
the corporate boundaries of the City of Yorkville. This grant expressly includes the right
and duty to service any land annexed to the CITY where new residences or municipal
buildings have been constructed during the term of this Contract. Service will be
provided on the same terms as set forth herein.The CITY shall communicate any changes
to the corporate boundaries or service area resulting from annexations,zoning actions,
site plan approvals,construction,etc.,to the CONTRACTOR.It is the intent of this
Contract to obtain,throughout its term,clean,courteous,well scheduled,and well-
executed collection and disposal or processing of refuse,recycling and yard-waste from
properties in the CITY of Yorkville. While the CITY recognizes that any collection
service involves minor customer operating problems,the intent of this Contract is to
ensure that any such operating problems are minimized to the extent possible and
corrected as soon as possible.
L0. _QUALIFICATIONS/REFERENCES-----------------------------------------
Deleted:68 - J
--------------
60_1 -_The CONTRACTOR-shall provide at least five(5)references of"like"public agencies __- {Deleted:68 j
with current contacts in accordance with Appendix 4 and shall indicate if appropriate,
which municipality has implemented a volume-based program.CONTRACTOR shall
complete the attached Appendix 6 listing its qualifications.
fi.___PROPOSAL SECURITY -- - Deleted:69
X1_1 __Each proposal shall be accompanied byproposal security,which shall be in the-form-of a - Deleted:69
certified check or a bank cashier's check in the amount of five thousand dollars($5,000),
made payable to the City of Yorkville.Proposals submitted without the required security
shall be rejected. After formal written notification by the CITY that a contract award
decision has been made,the proposal security of the successful CONTRACTOR shall be
forfeited to the CITY in the event that the CONTRACTOR shall withdraw its proposal,
or neglect or refuse to enter into a contract and required bond,and the CONTRACTOR
shall be liable for any damages the CITY may thereby suffer.
AL2__Proposal_securities_shall be_released as follows_------------------------------------ Deleted:69
61,3 __(1)The-successful CONTRACTOR's security shall-be retained until the required _______ - Deleted:69
performance bond($500,000.00)has been furnished;(2)Proposal securities of the
26
United CITY of Yorkville
proposing CONTRACTORS shall be held until the successful CONTRACTOR's
performance bond has been furnished,at which time the checks will be promptly returned
to the unsuccessful CONTRACTORS
TERM-OF-CON-TRACT.- Deleted:70
6_2.1 Section_A 1 of the-Terms-and-Conditions document is hereby waived.The-term of the ------ Deleted:70
Contract will be five(5)years,and shall commence at 12:01 a.m. on May 1,2007 and Deleted:21
shall remain in full force and effect through termination at 11:59 p.m.on April 30,2012.
Upon request,the CITY may exercise an option to extend the contract term for an
additional two(2)year period ending at 11:59 p.m.on April 30,2014. The
CONTRACTOR may negotiate in good faith,on request of the CITY,for an extension to
the contract,provided that the contract extension is approved by the CITY Council no
later than one hundred twenty(120)days before the termination of the existing contract.
3. STICKER REFUND Deleted:71
63.1 At the end of the Contract term,should the CITY select a different_scavenger service,the .._- Deleted:71
CONTRACTOR agrees to refund to all customers,retailers and the CITY,the full
purchase price of all refuse/yard-waste stickers returned to the CONTRACTOR within
one hundred twenty(120)days after the end of such term.
4. PERFORMANCE BOND Deleted:72
64:1 The CONTRACTOR shall provide the CITY with aperformance bond issued_by a suret} _ Deleted:72
in an amount of$500,000.
�. EMERGENCIES Deleted:73
6�,.1 The CONTRACTOR_agrees that should any emergency arise by reason of storm Deleted:73.
tornadoes,or other act of God which require additional hauling equipment by the CITY,
the CONTRACTOR's equipment shall be placed at the disposal of the CITY upon
request for such temporary use,provided that upon such use the CITY shall pay the
operating cost of such equipment and labor as it is used. The CITY reserves the right to
direct which disposal sites are to be used during an emergency.
6 LOCAL IMPROVEMENTS Deleted:74
X6.1 _The CITY-of Yorkville reserves the right to construct any improvement or to permit any _.,_- Deleted:74
construction in any street,which may have the effect for a time of preventing the
CONTRACTOR from traveling his accustomed route or routes for collection. The
CONTRACTOR shall,however,by an acceptable method,continue to collect the refuse,
yard-waste and recyclables to the same extent as though no interference existed upon the
streets formerly traveled. This shall be done without extra cost to the CITY of Yorkville.
67. _TAXES,LICENSES&PERMITS____________________ _________________ _ Deleted:7s
X7.1 The CONTRACTOR shall pay all sales,use,property,income,and other taxes that are_ _- Deleted:75 J
lawfully assessed against the CITY or the CONTRACTOR in connection with the
CONTRACTOR's facilities and the work included in this Contract,and shall obtain and
pay for all licenses,permits,certificates of authority,and inspections required for the
work. The CONTRACTOR shall furnish to the CITY satisfactory evidence that it has all
27
United CITY of Yorkville
permits, licenses,and certificates of authority required to operate for the term of this
contract.
68. DEFAULT ,- Deleted:76 j
68.1 If the CONTRACTOR fails to observe the established schedule for more than two(2- __- Deleted:76 j
consecutive working days,and in the opinion of the CITY's Designated Representative,
there has not been sufficient cause to justify such lack of observance,the CITY shall
serve notice,either personally or by affixing such notice to the local premises of the
CONTRACTOR,that this contract shall be in default if the CONTRACTOR does not
take action to re-establish the schedule within twenty-four(24)hours of said notice. If at
the end of the twenty-four(24)hour period,the CONTRACTOR has not made the
necessary corrections,the CITY shall take such steps as are necessary,to provide services
according to the collection schedule submitted by the CONTRACTOR. The
CONTRACTOR will be liable for any costs of such steps from the date of the notice of
default.
69. STRIKES/FORCE MAJEURE _- Deleted:77
-------------------------------------------------------------------- --
69_1 The CONTRACTOR shall be required to file proof with the CITY_Administrator or his _.- Deleted:77 j
designee that it has a"no strike"provision for the duration of all collective bargaining
agreements with its workers.Upon execution of any new agreement,the CONTRACTOR Deleted:78.2should nevertheless,a
shall forward to the CITY Administrator within thirty(30)days thereafter,proof that said strike occur which lasts more than three
r (3)calendar days,the CITY shall be
agreement also contains a"no strike"clause. permitted to institute such procedures to
collect and dispose of the waste to be
collected pursuant to this Agreement as
In the event of a labor related strike or picketing by CONTRACTOR'S employees,the the CITY deems necessary.The
CONTRACTOR shall exert commercially reasonable efforts to ensure the continuation r I CONTRACTOR shall be responsible for
reimbursing the CITY for any and all
of its contracted collection services to the CITY. costs it may incur in such an endeavor.$
$
78
69.E do the event that the Contractor shall fail to collect,remove and properly dispose-of
-the__--
waste in accordance with the terns of this contract,for a period of five(5)business dans or Deletes:Neither parry shall be deemed
more,the Village,may,at its option,cause such waste to be collected and disposed of by in violation of this Agreement for the
any reasonable means available to the Village.and the cost thereof may be charged against delay in that party's performance or
failure to perform in whole or in part its
the Contractor and the performance bond furnished by the Contractor.The foregoing o tp Ion obligations under this Agreement due to
shall not be available to the Villaee if the Contractor's failure so to collect and remove war or act ofwar(whether an actual
declaration is made or not),insurrection,
waste for the period was due to unusual weather conditions,or some other"act of God." riot,act ofpublic enemy,fire,flood or
which rendered such collection and removal impossible to perform.The Contractor shall other act of God or by other events to the
extent that such events are caused by
not be liable for the failure to perform its duties if such failure was caused by a catastrophe, circumstances beyond the party's control
riot,war,government order or regulation,fire,accident or any similar contingencv bevond and are not caused by negligence on the
part of that party or anyone acting on its
the reasonable control of the Contractor. "Act of God"does not include an. strike,trike, behalf provided however,that strikes or
symipathy strike,slowdown,sit-down,stoppage of work,refusal to perform overtime, Fork stoppages by CONTRACTOR's
own work forces shall not be considered
mass absenteeism,refusal to cross a picket line Or any Other similar concerted action Or events caused by circumstances beyond
intentional interruption or disruption of the operations of the Contractor by Contractor's the CONTRACTOR's control. In the
event that the delay in performance or
own employees(the foregoing collectively referred to as"labor dispute"),provided, failure to perform affects only part of the
however,that in the event that the Village exercises its option under this Article to collect CONTRACTOR's capacity to perform its
obligations under this Agreement,the
and dispose of waste by other reasonable means because of the Contractor's failure to CONTRACTOR shall perform such
perform due to a labor dispute,the total amount chargedin
against the Contractor by the as expeditious
t°the extent it is ante to a°s°
' n as expeditious a manner as possible.
Village cannot exceed the total amount that the Village would have otherwise paid to the Formatted:Font:Not Italic
28
United CITY of Yorkville
Contractor for collection over the duration of the labor dispute. The CONTRACTOR
shall promptly notify the CITY in writing of any event covered by this Section and the
date,nature and cause thereof. Such notice shall indicate the anticipated extent of such
delay and the obligations under this Agreement to be affected thereby
29
United CITY of Yorkville
Deleted:¶
IV. CONTRACT FORM ¶
q
Entire Block Must Be Completed To Be Considered an Executed Contract ¶
4
CONTRACTOR:
Date:
Company Name
Email Address
Street Address of Company
Contact Name(Print)
CITY,State,Zip
24-Hour Telephone
Business Phone
Signature of Officer,Partner or
Fax Sole Proprietor
Print Name&Title
ATTEST:If a Corporation
Signature of Corporation Secretary
CITY OF YORKVILLE:
ATTEST:
Authorized Signature
Signature of CITY Clerk
Title
Date Date
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United CITY of Yorkville
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United CITY of Yorkville
APPENDIX 1
GENERAL PRICE QUOTATION SHEET
Please provide all costs associated with once a week,same day refuse,yard waste,leaf,and recycling collection
services for each year in accordance with the following schedule:
I: -5/01/09- 5101110- 5/01/11-
Description I. ' 4/30/10 I4/30/12
1:Monthly Prices(Shall include 2 Amnesty Day Collection and Live Christmas tree collection for two weeks in
January at no additional cost)
Refuse,yard waste,and
recycling collection
program as outlined in $19.10 per $19.67 per $20.26 per $20.87 per $21.50 per
the contract,one 64 month month month month month
gallon refuse tote,and
one 64 gallon recycling
tote
2.Other Components
Special Collections(charge $18 per yard $19 per yard $20 per yard $21 per yard $22 per yard
per cubic yard)
Cost of 96 gallon or 33 $5 per month $5 per month $5 per month $5 per month $5 per month
gallon refine cart or
recycling cart per cart per cart per cart per cart per cart
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United CITY of Yorkville
APPENDIX 2
REQUIRED RECYCLABLES TO BE COLLECTED
The CITY requires that the CONTRACTOR shall collect the following recyclable material for
the entire term of the contract.Additionally,the CONTRACTOR is encouraged to identify
additional items they will be collecting,not on the current list.
Required Recyclable Materials
• brown paper bags
• corrugated cardboard
• boxes and cartons
• chipboard/paperboard (to include brown or gray box board or paperboard, cereal
boxes,shoe boxes,&paper towel cores)
• magazines and catalogues
• mixed paper, glossy& non-glossy (to include stationary, notebook paper, post-it
notes, computer paper,typing paper,flyers,greeting cards,file folders and all
envelopes,with and without windows)
• newspaper(including all supplements)
• telephone books
• wet strength carrier stock(to include paper board used for refrigerated and frozen
items)
• frozen food packages
• aerosol cans
• aluminum cans and foil
• formed aluminum containers and wraps
• aseptic packaging and gable top containers
• formed steel containers
• glass bottles and jars(brown,green,and clear)
• plastic containers(colored or cloudy white HDPE milk,juice and/or water bottles,
jars and jugs)
• all plastic containers#1 through 45 and plastic containers#7
• LDPE and HDPE soft plastic six(6)and twelve(12)pack rings
• steel cans
• steel paint cans and lids
• household batteries
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United CITY of Yorkville
EXHIBIT A
SOLID WASTE COLLECTION DAY MAP
See attached
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United CITY of Yorkville
EXHIBIT B
SERVICES FOR MUNICIPAL AND PUBLIC FACILITIES
Location Service Type Size Frequency
Library Refuse 1-1.5 yd lx/wk
902 Game Farm Road Recycling 1-1.5 yd lx/wk
CITY Hall and Police Refuse 1-6 yd 2x/wk
Department Recycling 1-2 yd cardboard ]x/wk
800 Game Farm Road Recycling(paper) 6-96 gallon toters lx/wk
Public Works Recycling 1-2 yd cardboard lx/wk
610 Tower Lane Refuse 1-20 yd open lx/wk
Parks and Recreation Refuse 1-20 yd open lx/wk
Satellite Office at Old Recycling 1-96 gallon toter lx/wk
Post Office Recycling 1-1 yd cardboard lx/wk
201 W.Hydraulic Avenue
Parks and Recreation Refuse 1-1.5 yd lx/wk
Riverfront Administrative Recycling 2-96 gallon toter lx/wk
Buildin¢
301 E.Hydraulic
Parks and Recreation Refuse 1-1.5 yd lx/wk
Riverfront Program Recycling 2-96 gallon toter lx/wk
Building
131 E.Hydraulic
Beecher Center Refuse 1-4yd refuse lx/wk
908 Game Farm Road Recycle 1-2yd recycle lx/wk
All CITY Rentals Refuse 96 gal.toters, 33 gal. toters, 18
When Required gal.toters
30 yd open dumpster
The CONTRACTOR shall provide,at no cost to the CITY,the collection and disposal of all
refuse,recycling,and yard waste,or more often if requested by the CITY. A comprehensive
recycling program shall also be provided at no cost for the municipal facilities listed above(new
or additional facilities may be added at any time during the Contract term). The CONTRACTOR
shall be responsible for supplying all service equipment associated with totes and
containers/dumpsters to said facilities as set forth in the Contract.
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United CITY of Yorkville
C I P �,
Contract for United CITY of Yorkville
Garbage, Refuse, Recycling and Yard Waste Collection
This contract is made as of May 1, 2007, by and between the United CITY of Yorkville, IL
(CITY) and Veolia ES Solid Waste Midwest, Inc. (CONTRACTOR).
RECITALS
WHEREAS,the CITY desires to enter into an agreement with CONTRACTOR for
refuse,recycling and yard waste collection within the CITY; and
WHEREAS, CONTRACTOR desires to provide refuse,recycling, and yard waste
collection within the CITY; and
WHEREAS, CONTRACTOR submitted the lowest price for refuse, recycling and yard
waste collection services in response to an RFP for said services dated March 19, 2007.
NOW, THEREFORE,the CITY and the CONTRACTOR agree as follows:
I. TERMS AND CONDITIONS
1. CITY ORDINANCES
1.1 The successful CONTRACTOR will strictly comply with all ordinances of the CITY of
Yorkville and laws of the State of Illinois.
2 USE OF CITY'S NAME
2.1 The CONTRACTOR is specifically denied the right of using in any form or medium the
name of the CITY for public advertising unless express permission is granted by the
CITY.
3. INDEMNITY AND HOLD HARMLESS AGREEMENT
3.1 To the fullest extent permitted by law, the CONTRACTOR shall indemnify, keep and
save harmless the CITY and its agents, officers, and employees, against all injuries,
deaths, losses, damages, claims, suits, liabilities,judgments,costs and expenses, which
may arise directly or indirectly from any negligence or from the reckless or willful
misconduct of the CONTRACTOR, its employees, or its subcontractors, and the
CONTRACTOR, its employees, or its subcontractors, and the CONTRACTOR shall at
its own expense, appear, defend and pay all charges of attorneys and all costs and other
expenses arising therefrom or incurred in connection therewith, and, if any judgment shall
be rendered against the CITY in any such action,the CONTRACTOR shall, at its own
expense, satisfy and discharge the same. This Agreement shall not be construed as
requiring the CONTRACTOR to indemnify the CITY for its own negligence. The
CONTRACTOR shall indemnify,keep and save harmless the CITY only where a loss
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United CITY of Yorkville
was caused by the negligent, willful or reckless acts or omissions of the CONTRACTOR,
its employees, or its subcontractors.
4. NONDISCRIMINATION
4.1 CONTRACTOR shall, as a party to a public contract:
(a) Refrain from unlawful discrimination in employment and undertake affirmative
action to assure equality of employment opportunity and eliminate the effects of
past discrimination;
(b) By execution of this contract,the CONTRACTOR certifies that he is an "equal
opportunity employer" as defined by Section 2000(e) of Chapter 21, Title 42, U.S.
Code Annotated and Executive Orders#11246 and#113 75,which are
incorporated herein by reference. The Equal Opportunity clause, Section 6.1 of
the Rules and Regulations of the Department of Human Rights of the State of
Illinois, is a material part of any contract awarded on the basis of this proposal.
4.2 It is unlawful to discriminate on the basis of race, color, sex, national origin, ancestry,
age,marital status, physical or mental handicap or unfavorable discharge for military
service. CONTRACTOR shall comply with standards set forth in Title VII of the Civil
Rights Act of 1964, 42 U.S.C. Secs. 2000 et seq., The Human Rights Act of the State of
Illinois, 775 ILCS 5/1-10let. seq., and The Americans With Disabilities Act, 42 U.S.C.
Secs. 12101 et. seq.
5. SEXUAL HARASSMENT POLICY
5.1 The CONTRACTOR, as a party to a public contract, shall have a written sexual
harassment policy that:
5.1.1 Notes the illegality of sexual harassment;
5.1.2 Sets forth the State law definition of sexual harassment;
5.1.3 Describes sexual harassment utilizing examples;
5.1.4 Describes the CONTRACTOR's internal complaint process including penalties;
5.1.5 Describes the legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human Rights
Commission and how to contact these entities; and
5.1.6 Describes the protection against retaliation afforded under the Illinois Human
Rights Act.
6. EQUAL EMPLOYMENT OPPORTUNITY
6.1 In the event of the CONTRACTOR's non-compliance with the provisions of this Equal
Employment Opportunity Clause,the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), the
CONTRACTOR may be declared ineligible for future contracts or subcontracts with the
State of Illinois or any of its political subdivisions or municipal corporations, and the
contract may be canceled or voided in whole or in part, and such other sanctions or
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United CITY of Yorkville
penalties may be imposed or remedies invoked as provided by statute or regulation.
During the performance of this contract, the CONTRACTOR agrees as follows:
6.1.1 That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, marital status, national origin or ancestry,
age,physical or mental handicap unrelated to ability, sexual orientation, sexual
identity or an unfavorable discharge from military service; and further that it will
examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any such
underutilization.
6.1.2 That, if it hires additional employees in order to perform this contract or any
portion thereof, it will determine the availability(in accordance with the
Department's Rules and Regulations) of minorities and women in the area(s) from
which it may reasonably recruit and it will hire for each job classification for
which employees are hired in such a way that minorities and women are not
underutilized.
6.1.3 That, in all solicitations or advertisements for employees placed by it or on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color,religion, sex, marital status, national origin
or ancestry, age,physical or mental handicap unrelated to ability, or an
unfavorable discharge from military services.
6.1.4 That it will send to each labor organization or representative of workers with
which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
CONTRACTOR's obligations under the Illinois Human Rights Act and the
Department's Rules and Regulations. If any such labor organization or
representative fails or refuses to cooperate with the CONTRACTOR in its efforts
to comply with such Act and Rules and Regulations,the CONTRACTOR will
promptly so notify the Department and the contracting agency and will recruit
employees from other sources when necessary to fulfill its obligations thereunder.
6.1.5 That it will submit reports as required by the Department's Rules and Regulations,
furnish all relevant information as may from time to time be requested by the
Department or the contracting agency, and in all respects comply with the Illinois
Human Rights Act and the Department's Rules and Regulations.
6.1.6 That it will permit access to all relevant books, records, accounts and work sites
by personnel of the contracting agency and the Department for purpose of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules and Regulations.
6.1.7 That it will include verbatim or by reference the provisions of this clause in every
subcontract it awards under which any portion of the contract obligations are
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United CITY of Yorkville
undertaken or assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract,the
subcontractor will be liable for compliance with applicable provisions of this
clause by such subcontractors; and further it will promptly notify the contracting
agency and the Department in the event any subcontractor fails or refuses to
comply therewith. In addition,the CONTRACTOR will not utilize any
subcontractor declared by the Illinois Human Rights Commission to be ineligible
for contracts or subcontracts with the State of Illinois or any of its political
subdivision or municipal corporations.
7. DRUG FREE WORK PLACE
7.1 CONTRACTOR, as a parry to a public contract, certifies and agrees that it will provide a
drug free workplace by:
7.2 Publishing a statement: (1)Notifying employees that the unlawful manufacture,
distribution, dispensation,possession or use of a controlled substance, including
cannabis, is prohibited in the CITY's or CONTRACTOR's workplace. (2) Specifying the
actions that will be taken against employees for violations of such prohibition. (3)
Notifying the employee that, as a condition of employment on such contact or grant, the
employee will: (A) abide by the terms of the statement; and(B)notify the employer of
any criminal drug statute conviction for a violation occurring in the workplace no later
than five (5)days after such conviction.
7.3 Establishing a drug free awareness program to inform employee's about: (1)the dangers
of drug abuse in the workplace; (2)the CITY's or CONTRACTOR's policy of
maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and
employee assistance programs; (4) the penalties that may be imposed upon employees for
drug violations.
7.4 Providing a copy of the statement required above to each employee engaged in the
performance of the contract or grant and to post the statement in a prominent place in the
workplace.
7.5 Notifying the contracting or granting agency within ten (10) days after receiving notice of
any criminal drug statute conviction for a violation occurring in the workplace no later
than five(5)days after such conviction from an employee or otherwise receiving actual
notice of such conviction.
7.6 Imposing a sanction on, or requiring the satisfactory participation in a drug abuse
assistance or rehabilitation program by any employee who is so convicted as required by
section 5 of the Drug Free Workplace Act.
7.7 Assisting employees in selecting a course of action in the event drug counseling,
treatment and rehabilitation is required and indicating that a trained referral team is in
place.
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United CITY of Yorkville
7.8 Making a good faith effort to continue to maintain a drug free workplace through
implementation of the Drug Free Workplace Act.
8. PREVAILING WAGE ACT
8.1 CONTRACTOR agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1
et seq., for all work completed under this contract. CONTRACTOR agrees to pay the
prevailing wage and require that all of its subCONTRACTORs pay prevailing wage to
any laborers,workers or mechanics who perforin work pursuant to this contract or related
subcontract.
8.2 CONTRACTOR and each subcontractor shall keep or cause to be kept an accurate record
of names, occupations and actual wages paid to each laborer,workman and mechanic
employed by the CONTRACTOR in connection with the contract. This record shall be
open to inspection at all reasonable hours by any representative of the CITY or the Illinois
Department of labor and must be preserved for four(4)years following completion of the
contract.
9. INSURANCE REQUIREMENTS—
9.1 Prior to the beginning of the contract period, CONTRACTOR and any subcontractors
shall procure, maintain and pay for such insurance as will protect against claims for
bodily injury of death, or for damage to property, including loss of use, which may arise
out of operations by the CONTRACTOR or subcontractor or any Sub-Sub
CONTRACTOR or by anyone employed by any of them, or by anyone for whose acts any
of them may be liable. Such insurance shall not be less than the greater of coverages and
limits of liability specified below or any coverages and limits of liability specified in the
Contract Documents or coverages and limits required by law unless otherwise agreed to
by the CITY.
Workers Compensation $500,000 Statutory
Employers Liability $1,000,000 Each Accident
$1,000,000 Disease Policy Limit
$1,000,000 Disease Each Employee
Comprehensive General Liability $2,000,000 Each Occurrence
$2,000,000 Aggregate
(Applicable on a
Per Project Basis)
Commercial Automobile $1,000,000 Each Accident
Liability
Umbrella Liability $ 5,000,000
9.2 Commercial General Liability Insurance required under this paragraph shall be written on
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United CITY of Yorkville
an occurrence form and shall include coverage for Products/Completed Operations,
Personal Injury with Employment Exclusion(if any) deleted, Blanket XCU and Blanket
Contractual Liability insurance applicable to defense and indemnity obligations and other
contractual indemnity assumed under the Contract Documents."
9.3 Comprehensive Automobile Liability Insurance required under this paragraph shall
include coverage for all owned, hired and non-owned automobiles.
9.4 Workers Compensation coverage shall include a waiver of subrogation against the CITY.
9.5 Comprehensive General Liability, Employers Liability and Commercial Automobile
Liability Insurance may be arranged under single policies for full minimum limits
required, or by a combination of underlying policies with the balance provided by
Umbrella and/or Excess Liability policies.
9.6 CONTRACTOR and all Subcontractors shall have their respective Comprehensive
General Liability(including products/completed operations coverage), Employers
Liability, Commercial Automobile Liability, and Umbrella/Excess Liability policies
endorsed to add the "CITY of Yorkville, its officers, officials, employees and volunteers"
as"additional insureds"with respect to liability arising out of operations performed;
claims for bodily injury or death brought against CITY by any CONTRACTOR of
Subcontractor employees, or the employees of Subcontractor's subcontractors of any tier,
however caused,related to the performance of operations under the Contract Documents.
Such insurance afforded to the CITY shall be endorsed to provide that the insurance
provided under each policy shall be Primary and Non-Contributory.
9.7 CONTRACTOR and all Subcontractors shall maintain in effect all insurance coverages
required by the Contract Documents at their sole expense and with insurance carriers
licensed to do business in the State of Illinois and having a current A. M. Best rating of
no less than A-VIII. In the event that the CONTRACTOR or any Subcontractor fails to
procure or maintain any insured required by the Contract Documents, the CITY may, at
its option,purchase such coverage and deduct the cost thereof from any monies due to the
CONTRACTOR or Subcontractor, or withhold funds in an amount sufficient to protect
the CITY, or terminate this Agreement pursuant to its terms.
9.8 All insurance policies shall contain a provision that coverages and limits afforded
hereunder shall not be canceled, materially changed,non-renewed or restrictive
modifications added,without thirty(30) days prior written notice to the CITY. Renewal
certificates shall be provided to the CITY not less than five (5)prior to the expiration date
of any of the required policies. All Certificates of Insurance shall be in a form acceptable
to CITY and shall provide satisfactory evidence of compliance with all insurance
requirements. The CITY shall not be obligated to review such certificates or other
evidence of insurance, or to advise CONTRACTOR or Subcontractor of any deficiencies
in such documents, and receipt thereof shall not relieve the CONTRACTOR or
Subcontractor from, nor be deemed a waiver the right to enforce the terms of the
obligations hereunder. The CITY shall have the right to examine any policy required and
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United CITY of Yorkville
evidenced on the Certificate of Insurance.
10. COPYRIGHT/PATENT INFRINGEMENT
10.1 The CONTRACTOR agrees to indemnify, defend, and hold harmless the CITY against
any suit, claim, or proceeding brought against the CITY for alleged use of any equipment,
systems, or services provided by the CONTRACTOR that constitutes a misuse of any
proprietary or trade secret information or an infringement of any patent or copyright.
11. COMPLIANCE WITH OSHA STANDARDS
11.1 Equipment supplied to the CITY must comply with all requirements and standards as
specified by the Occupational Safety and Health Act. All guards and protectors as well as
appropriate markings will be in place before delivery. Items not meeting any OSHA
specifications will be refused.
12. CERCLA INDEMNIFICATION
12.1 In the event this is a contract that has environment aspects, the Awarded CONTRACTOR
shall, to the maximum extent permitted by law, indemnify, defend, and hold harmless the
CITY, its officers, employees, agents, and attorneys from and against any and all liability,
including without limitation, costs of response,removal, remediation, investigation,
property damage, personal injury, damage to natural resources, health assessments, health
settlements, attorneys' fees, and other related transaction costs arising under the
Comprehensive Environmental Response, Compensation, and Liability Act(CERCLA)
of 1980,42 U.S.C.A. Sec. 9601, et seq., as amended, and all other applicable statutes,
regulations, ordinances, and under common law for any release or threatened release of
the waste material collected by the Awarded CONTRACTOR, both before and after its
disposal.
13. SUBLETTING OF CONTRACT
13.1 No contract awarded by the CITY shall be assigned or any part sub-contracted without the
written consent of the City Administrator. In no case shall such consent relieve the
Awarded CONTRACTOR from their obligation or change the terms of the contract.
14. TERM OF CONTRACT
14.1 This contract may be extended no more than twice for subsequent annual periods (two
annual extensions)by mutual agreement of both parties,providing such agreement
complies with CITY purchasing policies and the availability of funds. However, if this
contract is not one that is subject to extension, such information will be available in the
detailed specifications or special conditions section, supra.
15. TERMINATION OF CONTRACT
15.1 The CITY reserves the right to terminate the whole or any part of this contract,upon ten
(10) days' written notice to the Awarded CONTRACTOR, in the event of default by the
Awarded CONTRACTOR. Default is defined as failure of the Awarded CONTRACTOR
to perform any of the provisions of this contract or failure to make sufficient progress so
as to endanger performance of this contract in accordance with its terms. In the event that
the Awarded CONTRACTOR fails to cure the default upon notice, and the CITY
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United CITY of Yorkville
declares default and termination, the CITY may procure, upon such terms and in such
manner as the CITY may deem appropriate, supplies or services similar to those so
terminated. The Awarded CONTRACTOR shall be liable for any excess costs for such
similar supplies or services unless acceptable evidence is submitted to the CITY that
failure to perform the contract was due to causes beyond the control and without the fault
or negligence of the Awarded CONTRACTOR. Any such excess costs incurred by the
CITY may be set-off against any monies due and owing by the CITY to the Awarded
CONTRACTOR.
16. BILLING & PAYMENT PROCEDURES
16.1 Payment will be made upon receipt of an invoice. Once an invoice has been verified, the
invoice will be processed for payment in accordance with the CITY payment schedule,
policy and procedures.
16.2 The CITY shall review in a timely manner each bill or invoice after its receipt. If the
CITY determines that the bill or invoice contains a defect making it unable to process the
payment request,the CITY shall notify the CONTRACTOR requesting payment as soon
as possible after discovering the defect pursuant to rules promulgated under 50 ILCS
50511 et seq. The notice shall identify the defect and any additional information
necessary to correct the defect.
16.3 Please send all invoices to the attention of CITY of Yorkville, Accounts Payable, 800
Game Farm Road, Yorkville, IL 60560.
17. RELATIONSHIP BETWEEN THE CONTRACTOR AND THE CITY
17.1 The relationship between the CITY and the CONTRACTOR is that of a buyer and seller
of professional services and it is understood that the parties have not entered into any
joint venture or partnership with the other.
18. STANDARD OF CARE
18.1. Services performed by CONTRACTOR under this Agreement will be conducted in a
manner consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing in the same locality under similar conditions. No other
representations express or implied, and no warranty or guarantee is included or intended
in this Agreement, or in any report, opinions, and documents or otherwise.
18.2 If the CONTRACTOR fails to meet the foregoing standard, CONTRACTOR will
perform at its own cost, and without reimbursement from the CITY,the professional
services necessary to correct errors and omissions caused by CONTRACTOR's failure to
comply with the above standard and reported to CONTRACTOR within one (1) year
from the completion of CONTRACTOR's services for the Project.
19. GOVERNING LAW
19.1 This Agreement will be governed by and construed in accordance with the laws of the
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United CITY of Yorkville
State of Illinois without regard for the conflict of laws provisions. Venue is proper only
in the County of Kendall and the Northern District of Illinois.
20. SUCCESSORS AND ASSIGNS
20.1 The terms of this Agreement will be binding upon and inure to the benefit of the parties
and their respective successors and assigns; provided,however,that neither parry will
assign this Agreement in whole or in part without the prior written approval of the other.
The CONTRACTOR will provide a list of key staff, titles,responsibilities, and contact
information to include all expected subContractors.
21. WAIVER OF CONTRACT BREACH
21.1 The waiver by one party of any breach of this Agreement or the failure of one party to
enforce at any time, or for any period of time, any of the provisions hereof will be limited
to the particular instance and will not operate or be deemed to waive any future breaches
of this Agreement and will not be construed to be a waiver of any provision except for the
particular instance.
22. AMENDMENT
22.1 This Agreement will not be subject to amendment unless made in writing and signed by
all parties.
23. CHANGE ORDERS
23.1 The contract price is a"not-to-exceed" cost. At any time additional work is necessary or
requested, and the not-to-exceed price is increased thereby, any change, addition or price
increase must be agreed to in writing by all parties. The appropriate authorizing signature
for the CITY is the CITY Administrator. Upon petition from the Contractor to the City,
the rates may be increased on a pro-rata basis to reflect any increased costs actually
incurred by Contractor due to any unforeseen or unusual change or interpretation in law,
increased labor costs, increased fuel costs or increased governmental fee, which increase
shall be evidenced by empirical documentation reasonably acceptable to the City
provided by Contractor.
24. SEVERABILITY OF INVALID PROVISIONS
24.1 If any provisions of this Agreement are held to contravene or be invalid under the laws of
any state, country or jurisdiction, contravention will not invalidate the entire Agreement,
but it will be construed as if not containing the invalid provision and the rights or
obligations of the parties will be construed and enforced accordingly.
25. NOTICE
25.1 Any notice will be in writing and will be deemed to be effectively served when deposited
in the mail with sufficient first class postage affixed, and addressed to the parry at the
party's place of business. Notices shall be addressed to the CITY as follows:
CITY Administrator
CITY of Yorkville
800 Game Farm Road.
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United CITY of Yorkville
Yorkville,IL 60560
And to the CONTRACTOR as designated in the Contract Form.
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United CITY of Yorkville
III. DETAILED SPECIFICATIONS
26. DEFINITIONS
26.1 For the purpose of the Contract, definitions of certain terms are listed below. Certain
words or phrases, when used in the Contract shall have the same meaning given to them
in this section. Other terms shall be defined within applicable subsections.
Attached Single-Family Dwelling(Group, ROW, Townhouse) A building originally
designed and constructed to accommodate two (2) or more dwelling units, with dwelling
units joined together by party wall or walls and being not more than two (2) stories in
height. Each unit shall have its own ground floor entrance and living space.
Biodegradable shall mean chemically structured material that decomposes rapidly
primarily through the action of living soil-borne microorganisms (bacteria, fungi, and
actinomycetes) or macro-organisms(crickets, slugs, snowbugs, millipedes, etc.).
Brown Kraft 2-Ply Paper Bags shall mean a two-layer brown product container
comprised of kraft paper most often used to contain groceries.
Chipboard shall mean a single-layer cardboard used for packaging cereal, crackers,
tissues, and other similar products.
Compost(ing) shall mean the process by which aerobic microorganisms decompose
organic matter into a humus-like product.
Contract shall mean the agreement created by and consisting of the Contract Documents.
Contract Documents shall include the Request for Proposals, Terms and Conditions,
Detail Specifications and the Proposal/Contract Form.
CONTRACTOR shall mean the firm with which the CITY has executed the Contract for
Solid Waste Collection and Disposal Services
Corrugated Cardboard shall mean a sturdy paper product commonly used as a
packaging consisting of two paper grades—a wavy inner portion and an outside liner.
Curbside shall mean adjacent to the street pavement, alley pavement and gutter and
within five feet thereof.
Customer shall mean the resident parry,property owner of a dwelling unit in Yorkville
corporate boundaries participating in the scavenger collection service.
Day shall mean Calendar Day unless otherwise stated.
Detached Dwelling A single-family dwelling entirely surrounded by open space.
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United CITY of Yorkville
Disposal Unit shall have different meanings as follows: For the purposes of refuse
collection, a"disposal unit" shall mean one (1) 64-gallon, 33-gallon, or 96-gallon tote or
one (1) water-tight metal, or plastic reusable waste container, no larger than thirty-two
(32) or thirty-three (33) gallons in capacity, containing refuse,yard-waste or household
construction and demolition debris as herein defined; or a securely tied, bundle of refuse
or debris which is not placed in a container that does not exceed three (3) feet in
diameter, six (6) feet in length, and fifty (50)pounds in weight, or one (1) single
miscellaneous or odd-shaped item of refuse or debris that does not exceed fifty(50)
pounds in weight. A large household item, as herein defined, is to be considered a
disposal unit. Household construction and demolition debris, as is herein defined, is to
be considered a disposal unit. For the purpose of yard-waste collection, a"disposal
unit" shall mean a biodegradable two-ply fifty(50)pound wet-strength kraft paper bag
designed for yard-waste collection, not to exceed thirty-three (33) gallons in capacity and
fifty(50) pounds in weight, containing"yard-waste"as herein defined, or securely tied,
bundles of brush or branches using biodegradable cord, string, rope or twine that does not
exceed fifty(50)pounds in weight, two (2) feet in diameter, and four(4) feet in length
and is manageable by one(1)person. For purpose of recycling collection, a"disposal
unit" shall mean one (1) 64 gallon, 33 gallon, or 96 gallon tote.
Envelope shall mean a flat, folded paper container for a letter or smaller object.
Frozen Food Packages shall mean paperboard containers with special coatings to
prevent tearing of the packages or smearing of the ink from moisture when refrigerated or
frozen.
Garbage or Rubbish shall mean discarded materials resulting from the handling,
cooking, spoilage, and leftovers of food, discarded food or food residues, and paper
necessarily used for wrapping same, and all types and kinds of waste materials from
housekeeping activities, including, but not limited to ashes, metal cans bottles, books,
glass, plastic, newspapers, boxes, cartons, and small amounts of earth, rock or sod, small
automobile parts and building materials waste from residential type do-it-yourself
projects provided that all such materials are of a size sufficiently small to permit being
placed in an approved refuse container, except those items which are banned from direct
disposal into a landfill.
HDPE shall mean high-density polyethylene.
Household Construction and Demolition Debris shall mean waste materials from
interior and exterior household construction, remodeling and repair projects, including
but not limited to: drywall,plywood and paneling pieces, lumber and other building
materials; windows and doors, cabinets, carpeting, disassembled bathroom and kitchen
fixtures; and small amounts of sod, earth, clay, sand, concrete,rocks and similar
materials. Such debris shall conform to the following: loose small items shall be placed
in suitable disposable containers not exceeding fifty(50)pounds in weight, or in bundles
not exceeding two (2) feet in diameter, four(4) feet in length, and fifty(50)pounds in
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weight.
Household Garbage shall mean garbage and rubbish as collected from the residents of
the CITY of Yorkville currently receiving curbside scavenger service or on-site dumpster
service.
Household Garbage—Large Items shall mean any items set forth under"Garbage and
Rubbish" above if such item is too large to fit in an approved Disposal Unit including,
but not limited to boxes,barrels, crates, furniture,refrigerators, carpets, mattresses,box
springs,hot water heaters, stoves and other household appliances, except those items
which are banned from direct disposal into a landfill.
Household Garbage—Large Items shall not include waste from manufacturing processes,
construction materials,broken concrete, lumber, large rocks, automobile parts other than
tires or dangerous substances which may create a danger to the health, safety, comfort or
welfare of the residents of the CITY of Yorkville or items which are banned from direct
disposal into a landfill.
Industrial Wastes shall mean any and all debris and waste products generated by
canning,manufacturing, food processing, restaurant, land clearing,building construction
or alteration and public works type construction projects whether performed by a
governmental unit or by Contract.
Juice Boxes shall mean aseptic cartons consisting of a high-grade paperboard coated with
polyethylene plastic and aluminum foil, excluding milk cartons.
Junk Mail shall mean brochures, advertisements, flyers, post cards, greeting cards,
window envelopes, and other similar correspondence.
Landscape Waste (also referred to as Yard-waste) shall mean hard landscape waste and
soft landscape waste.
Large Household Item (also known as"Bulk Item"), shall mean any discarded and
unwanted large household appliance such as freezers, stoves,trash compactors, washers,
dryers,dishwasher,humidifiers, dehumidifiers, microwaves,water softeners,televisions,
pianos, organs,tables,chairs, mattresses,box springs,bookcases, sofas and similar
furniture. "White goods"including those containing CFC's (chlorofluorocarbons) shall
fit into this definition. "White goods" containing switches containing mercury, and
PCB's(polychlorinated biphenyls) shall not fit into this definition.
LDPE shall mean low density polyethylene.
Magazines shall mean periodical publications, usually glue bound.
Mixed Papers shall mean stationary,various office papers such as; computer paper,
xerox paper,note paper, letterhead, and other similar papers.
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Multiple-Family Dwelling A dwelling containing three (3) or more dwelling units, with
one or both of the following: (a)More than one (1) dwelling unit connecting to a
common corridor or entrance-way; or, (b) Dwelling unit vertically connected to
neighboring dwelling units through shared floors and ceilings.
PET shall mean polyethylene terephthalate.
Performance Bond shall mean the form of security approved by the CITY and furnished
by the CONTRACTOR as a guarantee that the CONTRACTOR will execute the work in
accordance with the terms of the Contract and will pay all lawful claims.
Processing Center shall mean a location to be maintained or utilized by the
CONTRACTOR for the purpose of sorting,preparing, and marketing of recyclable
materials.
Properly-Prepared shall mean materials prepared according to the disposal program
restrictions for refuse, yard-waste, and recycling.
Processing Costs shall mean all reasonable costs incurred by the CONTRACTOR with
respect to the collection of recyclables from residents currently receiving curbside
scavenger services.
Public Awareness Program shall mean a program developed and provided by the
CONTRACTOR and the CITY to inform and encourage residents to use the recycling
collection services and other waste collection and disposal services of the CITY.
Recyclables or Recyclable Material(s) shall mean, at a minimum,those materials listed
on Appendix 2.
Recycling shall mean the use,collection, and remanufacture of secondary materials as
feedstock for the production of new materials or products.
Recycling Containers (bins) shall mean a 64 gallon tote, or a 33-gallon or 94-gallon tote
if so acquired by the customer in the manner prescribed in the recycling collection
program
Refuse shall mean all discarded and unwanted household and kitchen wastes, including
but not limited to: food, food residues, and materials necessarily used for packaging,
storing,preparing and consuming same, usually defined as "garbage"; and all
combustible and non-combustible waste materials resulting from routine domestic
housekeeping, including but not limited to: aluminum and steel cans, glass containers,
plastic containers, crockery and other containers, metal,paper(of all types), including
newspapers, books, magazines, catalogs, boxes and cartons, cold ashes, furniture,
furnishings and fixtures,household appliances (all kinds),textiles and leathers,toys and
recreational equipment and similar items. For the purposes of this Agreement, the terms
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"garbage", "refuse", "rubbish", and"waste" shall be synonymous unless otherwise more
specifically defined(for example: "yard-waste").
Refuse Sticker shall mean a biodegradable paper stamped with the CITY name and the
CONTRACTOR's name and telephone number providing the solid waste services for the
CITY. The sticker shall represent proof of payment for collection and disposal services
to be rendered by the CONTRACTOR.
Residence shall mean all attached single family and detached single family dwelling.
Single-Family Dwelling A detached dwelling containing accommodations for and
occupied by one(1) family only.
Specifications shall mean specifications identified in the Contract.
Tote(also referred to as a Toter) A plastic wheeled container in size of 64 gallon, 33
gallon, or 96 gallon with tight-fitting cover, requiring semi-automatic lifting mechanism
for collection.
Waste shall mean refuse,recyclables,yard or landscape waste and white goods.
Wet-strength Carrier Stock shall mean rectangular-shaped paperboard containers with
special coatings to prevent tearing of the containers or smearing of the ink from moisture
when refrigerated.
White Goods shall mean refrigerators, ranges or stoves(electric or gas), freezers, room
air conditioners,water heaters and other similar domestic large appliances.
Yard-waste container/unit shall mean a container or unit and may be a kraft paper bag
not exceeding thirty (34) gallons of capacity weighing up to fifty(50)pounds. The kraft
paper bag shall be of the type specifically intended for landscape waste, being specifically
biodegradable and not chemically treated; or a waste container(excluding plastic bags)
not exceeding thirty-four(34) gallons of capacity weighing up to fifty(50)pounds; or
bundles of hard landscape waste not exceeding two (2) feet in diameter and four(4) feet
in length weighing up to fifty(50)pounds. Said bundle to be securely tied with
biodegradable natural fiber twine. Securing with plastic or wire is prohibited.
Yard-waste (also known as"landscape waste") shall mean grass clippings, leaves,
branches and brush, other yard and garden trimmings, vines, garden plants and flowers,
weeds, tree droppings (for example: pine cones and crabapples), and other similar organic
waste materials accumulated as the result of the cultivation and maintenance of lawns,
shrubbery,vines,trees and gardens. Sod, dirt,Christmas trees, and greenery from
wreathes and garlands shall not be considered yard-waste and shall be disposed of as
refuse, unless the composting facility will accept it.
27. DESCRIPTION OF THE CITY'S SOLID WASTE PROGRAM
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27.1 Refuse, yard-waste, and curbside recycling services are provided to residences located
within the CITY on a once-per-week basis. The program, being a modified volume based
program, based on a monthly fee for pickup of all refuse, consisting of one-64 gallon tote,
and a$1 charge for each refuse disposal unit beyond the 64-gallon tote, unlimited yard
waste, and unlimited recycling. As part of program,the CONTRACTOR will supply the
customer with a 64-gallon refuse tote and a 64-gallon recycling tote, and will allow a
customer to downsize or upsize to a 33 gallon tote or a 96 gallon tote for either the
recycling or refuse program, for a cost outlined in Appendix 1.
27. 2 BULK ITEMS, as herein defined, are considered subject to collection by the
CONTRACTOR, according to the terms and definitions of this contract. The
CONTRACTOR will make available the collection of(1) one bulk item per week from
residential UNITS at no additional cost to the resident. Individual residents will be
responsible to contact CONTRACTOR and make arrangements for collection of
additional BULK ITEMS on an individual basis. Residents with additional material or
home improvement projects may contract separately with the CONTRACTOR. The
CONTRACTOR will make available 6, 10, 15,20, and 30 cubic yard containers for this
purpose.
27.3 Yard-waste collection shall begin each year on the 1St collection day in April and end the
last collection day in November.
28. SCOPE OF WORK
28.1 The CONTRACTOR shall be responsible for performing all work as outlined in the
specifications herein and shall provide and furnish all labor, materials, equipment and
supplies, vehicles, transportation services, and landfill and compost facility space
required to perform and complete the collection and disposal of refuse and yard waste.
The CONTRACTOR shall also make necessary arrangements with processors required to
perform and complete the collection and marketing of recyclables.
28.2 The collection of refuse,yard waste, and recyclable materials shall be a joint program
awarded to one firm and cannot be quoted or operated as separate programs.
29. COLLECTION UNITS
29.1 The base unit of service shall be known as a"Collection Unit or Stop". The
CONTRACTOR shall collect, remove and dispose from every residential building unit,
as defined herein, in the CITY of Yorkville,all refuse, yard-waste and curbside
recyclables that may be set out for collection one (1)time each week.
30. GARBAGE AND REFUSE COLLECTION; PREPARATION AND PLACEMENT
OF DISPOSAL UNITS
30.1 The CONTRACTOR agrees to provide, at its own expense, one 64-gallon tote to each
single-family residence in the CITY of Yorkville for the purposes of garbage collection.
The CONTRACTOR will allow a customer to downsize or upsize to a 33 gallon tote or a
96 gallon tote for the refuse program,provided that the customer pays for the downsize or
upsize as outlined in Appendix 1. The carts will remain the property of the
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CONTRACTOR and the CONTRACTOR will be responsible for replacement of carts
that become worn or damaged through normal usage.
30.2 The CONTRACTOR shall provide weekly collection of garbage and refuse for all
occupied UNITS within the CITY. All GARBAGE and REFUSE as herein defined that
is designated for collection and disposal hereunder must be placed in the provided carts.
30.3 Additional refuse material may be placed in covered cans or containers not to exceed
thirty-three (33) gallons in capacity with a maximum weight for any one container and its
contents not to exceed fifty(50)pounds. The minimum can or container shall not be less
than fifteen (15) gallons. Heavy duty bags which are securely fastened shall be
considered proper containers so long as they do not exceed thirty-three (33) gallons
capacity and are fifty(50) pounds or less in weight. Cans, containers, and/or heavy duty
bags must be placed at the curb or roadway or in the alley(if designed by the
CONTRACTOR). A $1 prepaid sticker must be attached to each bag or can in excess of
the provided cart prior to collection by the CONTRACTOR.
30.4 All residences receiving the aforementioned services shall be required to prepare all
materials for collection and/or disposal into proper"disposal units". The
CONTRACTOR will be required to collect only properly prepared disposal units.
Residents will be allowed to place unlimited amounts of disposal units at the curb for
collection and disposal provided that a disposal sticker has been attached to each unit
above and beyond the disposal units covered in the monthly fee.
30.5 Properly prepared refuse shall be placed as close to the roadway as practicable without
interfering with or endangering the movement of vehicles or pedestrians or snow plowing
operations. The CONTRACTOR shall return all containers at each pick-up location to
the curbside or adjacent to the right-of-way of paved or traveled CITY roadways.
Containers will be placed, not thrown, and securely placed in such a manner that they are
not left lying on their sides or in a manner that would allow roadway interference of
vehicle and/or pedestrian traffic. Any contents spilled on the parkways,premises, or
streets are to be cleaned up in a workmanlike manner.
31. ACCEPTABLE/UNACCEPTABLE MATERIAL
31.1. UNACCEPTABLE MATERIAL: Residents shall not set out for disposal and the
CONTRACTOR shall refuse to accept for regular collection: hazardous waste materials,
radioactive materials, poisons, liquid waste, paint or similar products, acids, used motor
oils, or any other material that the CONTRACTOR is legally unable to accept.
31.2 ACCEPTABLE MATERIAL: All refuse normally produced by residential properties
shall be accepted for regular collection including but not necessarily limited to: bulk
items, household fixtures, appliances, furniture and yard-waste.
32. EXAMINATION OF SERVICE AREA
32.1 It is the responsibility of the CONTRACTOR to be completely informed of all conditions
under which service is to be performed,the service area, and all other relevant matters
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pertaining to the collection services as specified herein,including,but not limited to,type
of housing,population density, roads, traffic patterns, required collection procedure,
labor requirements, and any other factor which would effect the execution and/or
completion of the work covered by the contract.
33. ALTERNATIVES AND DEVIATIONS
33.1 The specifications included in this package describe existing services which the CITY
believes are necessary to meet performance requirements of the CITY and shall be
considered the minimum standards expected of the CONTRACTOR.
34 CHRISTMAS TREE COLLECTION
34.1 The CONTRACTOR will provide curbside collection service of live Christmas trees two
(2) weeks during the 1St and 2°a full week in January each contract year. It will be the
responsibility of the CONTRACTOR to either recycle or correctly dispose of live
Christmas trees. There will be no cost to the CITY of Yorkville for this service. The
CONTRACTOR and the CITY will work together to educate the public with respect to
the condition of the trees before they will be collected. Christmas trees will be accepted
provided they are free of all ornamentation, including tinsel, garland and lights. If
disposable tree bags are used, a refuse sticker must be affixed to the plastic bag.
Christmas trees placed at the curb during the two-week special collection period shall be
recycled. Recycling shall consist of taking the Christmas trees to a compost site to be
chipped, mulched or composted. The CONTRACTOR shall provide the name and
location of the compost site in accordance with Appendix 6.
35. YARD-WASTE/BUNDLED BRUSH COLLECTION
35.1 As a part of yard-waste collection, all eligible households located within the CITY's
corporate boundaries shall be provided weekly yard-waste and bundled brush collection
in an unlimited amount. All yard waste materials must be placed in"Kraft"paper bags
designed and sold specifically for the collection and disposal of yard waste. All bundled
brush must not exceed four(4) foot length, with each individual bundle not to exceed
excess weight of fifty(50)pounds. Resident customers placing bundled brush out for
collection will be required to bundle brush with biodegradable natural fiber twine (plastic
or wire is prohibited). Bundled brush will be collected on regular refuse service days
during the yearly period of time established, (April 1 st through the last collection day in
November).
36. RECYCLABLE MATERIAL PROGRAM
36.1 The CONTRACTOR agrees to provide, at its own expense, one 64-gallon tote to each
single-family residence in the CITY of Yorkville for the purposes of recycling collection.
CONTRACTOR will allow a customer to downsize or upsize to a 33 gallon tote or a 96
gallon tote for the recycling program,provided that the customer pays the cost of the
upsize or downsize as provided for in Appendix 1. The carts will remain the property of
the CONTRACTOR and the CONTRACTOR will be responsible for replacement of
carts that become worn or damaged through normal usage.
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United CITY of Yorkville
36.2 The CITY of Yorkville's recyclable material program shall remain voluntary on the part
of any person receiving residential scavenger service as covered under this contract. The
CONTRACTOR shall, however, provide for the collection and disposal of all recyclable
material placed for collection in accordance with the terms of this Contract. The
CONTRACTOR shall provide for the collection and disposal of recyclable material at no
additional cost to customers receiving residential scavenger service as covered under this
contract. The cost of recycling collection and disposal services has been built into the
rates and charges otherwise provided for in the Contract for collection of refuse and yard-
waste. All revenue collected from the sale of recyclable material shall be the property of
the CONTRACTOR. The CONTRACTOR shall have representatives available to
participate in community-sponsored events promoting environmental awareness.
36.3 The method in which the recyclables are to be generally sorted for collection by the
household shall be commingled within the recycling container(s).
36.4 The CONTRACTOR shall specify the manner in which the recyclables are to be collected
and sorted by the CONTRACTOR at the curbside; i.e. curb-sort, sorting at an
intermediate processing facility, and the like. The CONTRACTOR will be responsible
for cleaning up any material that has spilled as a result of the collection process.
36.5 The CONTRACTOR shall allow for a tagging system for recyclables not collected and
must provide a simple explanation as to why the recyclable material(s)were not picked
up, including,but not limited to,the following: contaminants, improper preparation;
materials not accepted in program: refuse and/or yard-waste mixed with recyclables; or
some combination thereof. The CONTRACTOR shall submit an example of the tagging
system to be used. Recyclable materials that were rejected shall be returned to the
container and not left on the street or parkway areas.
36.6 The CONTRACTOR shall purchase and maintain a reasonable supply of recycling totes,
for residential scavenger service to cover replacement for lost, damaged and stolen
containers, and for customers desiring additional recycling capacity. The CITY reserves
the right to approve the type of containers purchased by the CONTRACTOR.
36.7 The CONTRACTOR shall pick up all recyclable material placed in the recycling existing
64 gallon totes, or the recycling containers supplied by the CONTRACTOR, or any other
recycling containers used by the customer. If, for operational purposes,the
CONTRACTOR has difficulty identifying recycling containers used for recycling
purposes, the CONTRACTOR shall provide free of charge, a recycling sticker or other
identification mechanism to be placed on the various recycling containers used for
collection of recyclable material.
36.8 The CONTRACTOR shall provide the name and location of the processing facility, as
well as the proposed buyer/market for recyclable materials as set forth in Appendix 6. In
the event that an alternative site is preferred by the CITY, the CONTRACTOR shall use
the alternative site location provided that any changes in the costs for collection and
processing created by the use of such site will be negotiated between the CITY and the
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CONTRACTOR prior to its use.
36.9 The CITY reserves the right to accept or reject any or all suggested categories, which may
be offered for collection in the residential recycling program. The CITY also reserves the
right to phase in at a later date, any material(s)which the CONTRACTOR has indicated
an ability to collect but which the CITY has determined not to add to the collection
program, or to phase in any material(s)that the CONTRACTOR may not presently offer
but will be able to offer sometime during the term of the Contract. The basis for
determining cost of adding materials at a later date will be based on evidence supplied by
the CONTRACTOR specifically justifying additional cost due to collection,
administration, profit, and processing(minus revenue) only.
37. AMNESTY DAY
37.1 The CONTRACTOR shall provide for a spring and fall curbside collection of additional
refuse and bulk items as defined herein, on a date(s)that is mutually agreed upon
between the CONTRACTOR and the CITY. In addition, the CONTRACTOR will
collect WHITE GOODS and up to 4 automobile tires during the scheduled Amnesty Day.
All rims must be removed from the tires prior to collection. There shall be no additional
charge to the residents for the clean up and additional BULK ITEMS and WHITE
GOODS that will be accepted during the designated clean-up week and stickers will not
be required.
38. COLLECTION FROM CITY-OWNED FACILITIES
38.1 At no additional cost, the CONTRACTOR shall collect, transport, and dispose of all
refuse, yard-waste and recyclables from all CITY-owned facilities as set forth in Exhibit
B. The CONTRACTOR shall furnish, at no additional cost to the CITY, at each
municipal building served, containers for refuse,yard-waste and recyclables as requested
by the CITY's Designated Representative,with the size to be agreed upon. The CITY
reserves the right to request such containers, in addition to, or increase the size of normal
containers, on a permanent or temporary basis. If requested by the CITY, any and all
containers furnished by the CONTRACTOR shall be equipped with non-removable
hinged covers or lids. Collection and disposal services by the CONTRACTOR will be as
often as necessary each week, as set forth in Exhibit B.
39. STICKER DESIGN AND DISTRIBUTION
39.1 The CITY has the sole authority to approve or disapprove the design and construction of
the CONTRACTOR's stickers. Stickers must be of an approved color, which should be
clearly visible at dawn or at dusk by drivers, and which said color should be changed
periodically to prevent counterfeiting. The paper used shall be biodegradable and shall
contain glue backing that will adhere in sub-zero temperatures as well as in extreme heat.
The stickers shall contain the CONTRACTOR's name and telephone number, state the
CITY of Yorkville title and be consecutively numbered for record keeping and balancing
purposes. The CONTRACTOR will deliver stickers to retail outlets and the CITY upon
request.
39.2 The CONTRACTOR shall be responsible for the printing, distribution, and sale of an
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ample and always available supply of waste stickers. The CONTRACTOR shall arrange
for local retail outlets to aid in the sale of the stickers. The CITY also may act as a
disposal sticker retailer for the CONTRACTOR.
40. BILLING PROCEDURES
40.1 The CONTRACTOR shall bill the CITY for all serviced UNITS within the CITY. The
CITY shall provide the CONTRACTOR with the number of occupied UNITS within the
CITY on a monthly basis.
41. MONTHLY REPORTING
41.1 The CONTRACTOR shall prepare and submit to the CITY a monthly refuse,yard-waste
and recycling material report, due by the 25th of the following month. The report shall
include the following information for all residential scavenger service covered under this
contract:
41.2 Refuse - Total weight in tons and total volume in compacted cubic yards of refuse land-
filled each month;Number of white goods collected each month; Tipping fee charge per
ton at the landfill site;Name and location of the landfill facility and/or transfer station
used by the CONTRACTOR; and, Copy of all complaints filed by the CITY of Yorkville
customers during the month.
41.3 Yard-waste - Total volume,in compacted cubic yards, of yard-waste collected; Tipping
fee charge per compacted cubic yard at the compost facility;Name and location of the
compost facility used by the CONTRACTOR; and, Copy of all complaints filed by the
CITY of Yorkville customers during the month.
41.4 Recyclable Material - Weekly set-out rate; Monthly participation rate (total number of
set-outs divided by the number of homes/dwelling units included in the collection
service); Total weight, in pounds, of recyclable materials collected; Revenue received by
the CONTRACTOR for the sale of recyclables; Tipping fee savings (total weight of
recyclable materials collected in tons multiplied by the tipping fee charge per ton at the
landfill site);Name and location of processing facility used by the CONTRACTOR; and,
Copy of all complaints filed by the CITY of Yorkville customers during the month.
42. CONSUMER EDUCATION
42.1 Upon request,the CONTRACTOR agrees to provide CITY residents with such
educational materials as the CITY deems necessary. Educational materials may include
notices to be left at resident's property as well as literature describing in detail the refuse,
recycling and yard-waste collection program. There shall be no cost to the CITY or its
residents for the printing and distribution of any consumer education materials.
43. TITLE TO WASTES
43.1 All refuse, yard-waste, and curbside recyclables collected shall belong to the
CONTRACTOR as soon as the same is placed in the CONTRACTOR's vehicle.
44. DISPOSAL
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44.1 All refuse and yard-waste collected shall be removed from the CITY by the
CONTRACTOR as soon as it has been collected; but in any event, not later than noon of
the date following collection, and shall not be disposed of in violation of any state,
federal or county laws or regulations.
44.2 In the event that a landfill is sited,permitted and operational in the City limits of
Yorkville, during the term of this contract, the Contractor agrees to deliver the solid
waste generated under this contract to that facility providing however that doing so does
not cause any increase in Contractor's operational costs. The City and the Contractor
agree to negotiate in good faith an increase or decrease in the rates hereunder if
Contractor's operational costs increase or decrease as a result of delivering the waste to
the Yorkville landfill.
45. RATES AND SPECIAL RATES
45.1 For any services required to be performed under this Contract,the charge shall not exceed
the rates as fixed by the Contract and set forth in Appendix 1 attached hereto and made a
part hereof. For items not otherwise provided for by the Contract document, and
requiring special handling due to size,weight,type of material or method of placement,
the charges are to be negotiated between the CONTRACTOR and the resident customer
for collection and disposal into a landfill or processing facility.
46. SPECIAL & EMERGENCY COLLECTIONS
46.1 The CONTRACTOR shall offer special curbside collection service for large quantities of
refuse including,but not limited to, construction and demolition debris, and move-in or
move-out clean-up rubbish. Such services shall be an advance arrangement with the
CONTRACTOR at the resident customer request. The collection cost for such services
shall be based upon cubic yards and the resident customer shall make payment directly to
the CONTRACTOR. The CONTRACTOR agrees to provide free dumpsters (sizes 1
yard through 30 yard as requested by the CITY) for refuse and recycling collection during
the CITY's annual Hometown Days, 4t'of July Parade and celebration in the park, and
other special events which were provided service under the previous contract. The CITY
and the CONTRACTOR may mutually agree to emergency pick-up services for disasters
including, but not limited to, flood, wind and snow
47. SCHEDULE AND TIME OF COLLECTIONS
47.1 The CITY of Yorkville shall be divided into collection areas and a regular weekday
collection shall be assigned to each area. A map of the CITY of Yorkville, designating
collection areas shall be made a part of this contract and attached hereto as Exhibit A.
47.2 The schedule shall not be changed without first obtaining consent from the CITY
Administrator or designee, and not without giving a minimum of thirty(30) days written
notice to all parties affected by the change. The CITY may, at its discretion,waive the
minimum time limits required. This waiver must be in writing and signed by the CITY
designee. The CONTRACTOR will be required to publish an advertisement twice per
week in two separate weekly issues of the local newspapers,no earlier than 60 days prior
to the change, with the last advertisement to be no later than fifteen(15) days prior to the
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United CITY of Yorkville
schedule change. Failure of the CONTRACTOR to maintain said collection schedule
shall be considered a breach and default of the contract and grounds for immediate
termination of the contract.
47.3 In no case shall collection commence prior to 6:00 a.m. or continue past 7:00 p.m. on any
day during the term of the contract. The collection schedule shall not include Saturday or
Sunday as a regular collection day for any area in the CITY.
48. HOLIDAYS
48.1 Collection normally falling on the following holidays may be rescheduled for the first
working day following the legal holiday, or on Saturday, as necessary, for that week only:
New Year's Day Memorial Day Independence Day
Labor Day Thanksgiving Day Christmas Day
48.2 The CONTRACTOR agrees to inform the CITY and its residents of changes in normal
collections due to holidays by notification through at least two local media outlets or
establish a permanent holiday schedule or plan to be printed within the refuse literature.
49. SCHEDULE ADHERANCE
49.1 If, at any time during the term of this contract,the CONTRACTOR shall collect any
section of the CITY on a day other than the scheduled day,the CONTRACTOR shall
immediately notify the CITY that he is in violation of the contract. If a similar violation
should occur more than once within the three week period following the week of the
original violation,the CITY will notify the CONTRACTOR by certified mail and
withhold any further payment that may be due under the contract until the
CONTRACTOR has furnished evidence satisfactory to the CITY that the
CONTRACTOR has taken necessary actions and precautions to prevent further
violations. The CITY may determine that this second or subsequent collection violation
as a breach of contract, and therefore the CITY reserves the right to terminate the
contract. Delays that are occasioned by holidays, or by daily(any 24-hour period)
precipitation of four(4) inches or more of rain, or eight(8) inches or more of snow, may
not be considered as violations. The City Administrator or the CITY's Designated
Representative shall be the judge of whether delays constitute a violation, or not.
50. PLACE OF PICK-UP
50.1 The CONTRACTOR is responsible for the public streets,or properly wavered private
street curbside pick-up of all residential locations as well as designated locations as
requested by the CITY.
51. REPLACEMENT DAMAGE
51.1 The CONTRACTOR is responsible for damages resulting from its careless handling of
any receptacle. The CONTRACTOR at no extra charge to the user shall replace all
containers, which suffer damage caused by the CONTRACTOR. The containers so
supplied shall then belong to the user.
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52. COLLECTION VEHICLES
52.1 All vehicles used for collection purposes, except those exempted by other provisions of
these specifications, shall have fully enclosed bodies with self-contained mechanisms to
load and compress the material collected. These vehicles must be modern, neat, rear,
front, or side-loading packer-type motor trucks,have entry for refuse into the vehicle's
collecting body. All vehicles shall be kept watertight to prevent leaking, shall be kept
closed except during collections along collection route. All equipment used by the
CONTRACTOR shall be painted with no rust showing on the cab, chassis or body.
Vehicles must be kept in clean, sanitary and quiet operating condition. Vehicles must at
all times be supplied with brooms and necessary items to provide for immediate clean up
of any litter or mess, which may result from leaking, spilling or blowing during collection
procedures. Vehicles shall be clearly labeled with the firm's name, address, and
telephone number and have a vehicle identification number printed clearly on each and
every vehicle. However, if the CONTRACTOR desires to use a vehicle of larger
capacity, specific written approval of the specific vehicle shall be required from the
CITY's Designated Representative, after an actual demonstration of the vehicle on the
streets of Yorkville. Overweight vehicles are the responsibility of the CONTRACTOR.
CONTRACTOR is required to comply with weight requirements and safety requirements
as established by Illinois Law or CITY Ordinances for vehicles,vehicle operators and
specialty equipment.
53. EMPLOYEES
53.1 The CONTRACTOR shall undertake to perform all disposal services rendered in a neat,
orderly and efficient manner; to use care and diligence in the performance of this
contract; and to provide neat, orderly and courteous personnel on its crews. The
CONTRACTOR shall agree to prohibit any drinking of alcoholic beverages or use of
illegal drugs or drugs which impair the ability of the employee or agent to safely and
adequately perform his or her(drivers and crew members)job while on duty or in the
course of performing their duties under this contract. The CONTRACTOR shall also
agree to ensure that each employee driving a vehicle shall at all times carry a valid
operator's license for the type vehicle he/she is driving. The CONTRACTOR's
employees will be attired, at all times, in a professional-type manner. These specifics
will be agreed upon between representatives from the CONTRACTOR and the CITY
Designated Representative.
54. ACCIDENT PREVENTION
54.1 Precaution shall be exercised at all times for the citizens, employees and property. The
safety provisions of all applicable laws and building and construction codes shall be
observed. Machinery, equipment and all hazards shall be guarded or eliminated in
accordance with the safety provisions of the manual of Accident Prevention in
Construction,published by the Associated General Contractors of America,to the extent
that such provisions are not in contravention of applicable law.
55. COMPLAINT PROCEDURE
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United CITY of Yorkville
55.1 All complaints received by the CONTRACTOR shall be given prompt and courteous
attention. The CITY and the CONTRACTOR will agree upon a formalized complaint
form to be filled out by the CONTRACTOR each and every time a customer contacts the
CONTRACTOR with a complaint. It will be the CONTRACTOR's responsibility to
have the complaint forms, on NCR(no carbon required)paper,printed and available for
use by the CONTRACTOR prior to the commencement of this Contract. The
CONTRACTOR will supply the CITY with sufficient NCR forms for logging of
complaints by City of Yorkville staff. Any complaint received by the CITY shall be
immediately communicated to the CONTRACTOR. The CONTRACTOR is required to
supply the CITY with copies of all complaint forms within five (5)business days of a
complaint being made, indicating thereon the resolution thereof
55.2 The CONTRACTOR shall provide the CITY with name,phone number, and email
address for an individual to serve as point person for purposes of CITY staff contact with
the CONTRACTOR.
56. COMPLAINTS
56.1 Where any dispute arises between a resident/customer and the CONTRACTOR, as to the
manner or placing of containers for collection or preparation of recyclable materials, or
the nature of the Contract or the like,the CONTRACTOR agrees that in the specific
instance collection will be immediately made even though in its opinion, the customer is
in error; and that it will immediately report the same to the CITY's Designated
Representative so that the CITY and the CONTRACTOR may resolve the dispute, if
possible, before additional collection becomes necessary. The intent of this paragraph is
to avoid disputes/disagreements between the customers and the CONTRACTOR's
employees, and to permit disputes/disagreements to be handled by mutual discussion
between the CONTRACTOR and the CITY. If a missed pick up is reported by the CITY
or a customer to the CONTRACTOR,the CONTRACTOR shall collect the refuse,
recyclable material or yard-waste from such customer within on(1) business day of
notification. All complaints other than missed pickups shall be resolved to the
satisfaction of the CITY within two (2)business days. As noted above,the
CONTRACTOR shall supply to the CITY an NCR copy of the complaint form for each
and every complaint and on which the nature of the complaint and the disposition is
clearly noted. The CONTRACTOR shall cooperate with the CITY in minimizing
complaints from customers. Continued unreasonable complaint levels, as determined by
the CITY, or failure of the CONTRACTOR to carry out any of its contractual obligations
such as,but not limited to,rude treatment, messy pickups, damage to persons or property
and early start-up may be due cause for the CITY to terminate this Contract after notice
and an opportunity to be heard.
57. CUSTOMER VIOLATIONS OF CITY CODE
57.1 The CONTRACTOR shall have the right to notify any customer of noncompliance with
the applicable Yorkville code provisions concerning the handling or disposal of solid
waste as those same may apply to such customers. The CONTRACTOR shall report any
continuance of any such noncompliance to the CITY.
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United CITY of Yorkville
58. NEW CUSTOMERS
58.1 The CONTRACTOR agrees to provide service immediately to all new customers, even if
the new customer neglected to first notify or request collection services. The CITY
agrees to make every effort possible to alert the new customer to the collection procedure
for refuse, recycling and yard-waste.
59. EXCLUSIVE GRANTANTENT
59.1 The CITY agrees that in consideration of the faithful performance of the obligations
herein undertaken by the CONTRACTOR, the CITY does,by execution of this Contract
pursuant to CITY Code, give and grant to the CONTRACTOR, for the term of this
Contract only,the sole and exclusive Class A License to collect and dispose of all
residential solid wastes. The Contract shall include all residences (attached single-family
and detached single-family as defined herein) and municipal facilities as required within
the corporate boundaries of the City of Yorkville. This grant expressly includes the right
and duty to service any land annexed to the CITY where new residences or municipal
buildings have been constructed during the term of this Contract. Service will be
provided on the same terms as set forth herein. The CITY shall communicate any changes
to the corporate boundaries or service area resulting from annexations, zoning actions,
site plan approvals, construction, etc., to the CONTRACTOR. It is the intent of this
Contract to obtain, throughout its term, clean, courteous,well scheduled, and well-
executed collection and disposal or processing of refuse,recycling and yard-waste from
properties in the CITY of Yorkville. While the CITY recognizes that any collection
service involves minor customer operating problems, the intent of this Contract is to
ensure that any such operating problems are minimized to the extent possible and
corrected as soon as possible.
60. QUALIFICATIONS/REFERENCES
60.1 The CONTRACTOR shall provide at least five (5) references of"like"public agencies
with current contacts in accordance with Appendix 4 and shall indicate if appropriate,
which municipality has implemented a volume-based program. CONTRACTOR shall
complete the attached Appendix 6 listing its qualifications.
61. PROPOSAL SECURITY
61.1 Each proposal shall be accompanied by proposal security,which shall be in the form of a
certified check or a bank cashier's check in the amount of five thousand dollars ($5,000),
made payable to the City of Yorkville. Proposals submitted without the required security
shall be rejected. After formal written notification by the CITY that a contract award
decision has been made, the proposal security of the successful CONTRACTOR shall be
forfeited to the CITY in the event that the CONTRACTOR shall withdraw its proposal,
or neglect or refuse to enter into a contract and required bond, and the CONTRACTOR
shall be liable for any damages the CITY may thereby suffer.
61.2 Proposal securities shall be released as follows:
61.3 (1) The successful CONTRACTOR's security shall be retained until the required
performance bond($500,000.00)has been furnished; (2)Proposal securities of the
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United CITY of Yorkville
proposing CONTRACTORs shall be held until the successful CONTRACTOR's
performance bond has been furnished, at which time the checks will be promptly returned
to the unsuccessful CONTRACTORs
62. TERM OF CONTRACT
62.1 Section 14.1 of the Terms and Conditions document is hereby waived. The term of the
Contract will be five (5)years, and shall commence at 12:01 a.m. on May 1, 2007 and
shall remain in full force and effect through termination at 11:59 p.m. on April 30, 2012.
Upon request,the CITY may exercise an option to extend the contract term for an
additional two (2)year period ending at 11:59 p.m. on April 30, 2014. The
CONTRACTOR may negotiate in good faith, on request of the CITY, for an extension to
the contract,provided that the contract extension is approved by the CITY Council no
later than one hundred twenty(120) days before the termination of the existing contract.
63. STICKER REFUND
63.1 At the end of the Contract term, should the CITY select a different scavenger service, the
CONTRACTOR agrees to refund to all customers, retailers and the CITY,the full
purchase price of all refuse/yard-waste stickers returned to the CONTRACTOR within
one hundred twenty (120) days after the end of such term.
64. PERFORMANCE BOND
64.1 The CONTRACTOR shall provide the CITY with a performance bond issued by a surety
in an amount of$500,000.
65. EMERGENCIES
65.1 The CONTRACTOR agrees that should any emergency arise by reason of storm,
tornadoes, or other act of God which require additional hauling equipment by the CITY,
the CONTRACTOR's equipment shall be placed at the disposal of the CITY upon
request for such temporary use, provided that upon such use the CITY shall pay the
operating cost of such equipment and labor as it is used. The CITY reserves the right to
direct which disposal sites are to be used during an emergency.
66 LOCAL IMPROVEMENTS
66.1 The CITY of Yorkville reserves the right to construct any improvement or to permit any
construction in any street, which may have the effect for a time of preventing the
CONTRACTOR from traveling his accustomed route or routes for collection. The
CONTRACTOR shall,however, by an acceptable method, continue to collect the refuse,
yard-waste and recyclables to the same extent as though no interference existed upon the
streets formerly traveled. This shall be done without extra cost to the CITY of Yorkville.
67. TAXES,LICENSES & PERMITS
67.1 The CONTRACTOR shall pay all sales,use,property, income, and other taxes that are
lawfully assessed against the CITY or the CONTRACTOR in connection with the
CONTRACTOR's facilities and the work included in this Contract, and shall obtain and
pay for all licenses, permits, certificates of authority, and inspections required for the
work. The CONTRACTOR shall furnish to the CITY satisfactory evidence that it has all
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United CITY of Yorkville
permits, licenses, and certificates of authority required to operate for the term of this
contract.
68. DEFAULT
68.1 If the CONTRACTOR fails to observe the established schedule for more than two (2)
consecutive working days, and in the opinion of the CITY's Designated Representative,
there has not been sufficient cause to justify such lack of observance, the CITY shall
serve notice, either personally or by affixing such notice to the local premises of the
CONTRACTOR, that this contract shall be in default if the CONTRACTOR does not
take action to re-establish the schedule within twenty-four (24) hours of said notice. If at
the end of the twenty-four(24) hour period, the CONTRACTOR has not made the
necessary corrections,the CITY shall take such steps as are necessary, to provide services
according to the collection schedule submitted by the CONTRACTOR. The
CONTRACTOR will be liable for any costs of such steps from the date of the notice of
default.
69. STRIKES/FORCE MAJEURE
69.1 The CONTRACTOR shall be required to file proof with the CITY Administrator or his
designee that it has a "no strike" provision for the duration of all collective bargaining
agreements with its workers. Upon execution of any new agreement,the CONTRACTOR
shall forward to the CITY Administrator within thirty (30) days thereafter,proof that said
agreement also contains a"no strike" clause.
In the event of a labor related strike or picketing by CONTRACTOR'S employees, the
CONTRACTOR shall exert commercially reasonable efforts to ensure the continuation
of its contracted collection services to the CITY.
69.2 In the event that the Contractor shall fail to collect, remove and properly dispose of the
waste in accordance with the terms of this contract, for a period of five(5)business days or
more,the Village,may, at its option, cause such waste to be collected and disposed of by
any reasonable-means available to the Village, and the cost thereof may be charged against
the Contractor and the performance bond furnished by the Contractor. The foregoing option
shall not be available to the Village if the Contractor's failure so to collect and remove
waste for the period was due to unusual weather conditions, or some other"act of God,"
which rendered such collection and removal impossible to perform. The Contractor shall
not be liable for the failure to perform its duties if such failure was caused by a catastrophe,
riot,war, government order or regulation, fire, accident or any similar contingency beyond
the reasonable control of the Contractor. "Act of God"does not include any strike,
sympathy strike, slowdown, sit-down, stoppage of work, refusal to perform overtime,
mass absenteeism, refusal to cross a picket line or any other similar concerted action or
intentional interruption or disruption of the operations of the Contractor by Contractor's
own employees (the foregoing collectively referred to as "labor dispute"),provided,
however,that in the event that the Village exercises its option under this Article to collect
and dispose of waste by other reasonable means because of the Contractor's failure to
perform due to a labor dispute, the total amount charged against the Contractor by the
Village cannot exceed the total amount that the Village would have otherwise paid to the
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United CITY of Yorkville
Contractor for collection over the duration of the labor dispute. The CONTRACTOR
shall promptly notify the CITY in writing of any event covered by this Section and the
date, nature and cause thereof. Such notice shall indicate the anticipated extent of such
delay and the obligations under this Agreement to be affected thereby
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United CITY of Yorkville
IV. CONTRACT FORM
Entire Block Must Be Completed To Be Considered an Executed Contract
CONTRACTOR:
Date:
Company Name
Email Address
Street Address of Company
Contact Name (Print)
CITY, State, Zip
24-Hour Telephone
Business Phone
Signature of Officer, Partner or
Fax Sole Proprietor
Print Name& Title
ATTEST: If a Corporation
Signature of Corporation Secretary
CITY OF YORKVILLE:
ATTEST:
Authorized Signature
Signature of CITY Clerk
Title
Date Date
30
United CITY of Yorkville
31
United CITY of Yorkville
APPENDIX 1
GENERAL PRICE QUOTATION SHEET
Please provide all costs associated with once a week,same day refuse,yard waste,leaf,and recycling collection
services for each year in accordance with the following schedule:
Year I Year 2 Year 3 Year 4 Year 5
5/01/07- 5/01/08- 5/01/09- 5/01/10- 1
—Description11: 4/30/09 4/30/10 14/30/12
1.Monthly Prices(Shall include 2 Amnesty Day Collection and Live Christmas tree collection for two weeks in
January at no additional cost)
Refuse,yard waste,and
recycling collection
program as outlined in $19.10 per $ 19.67 per $20.26 per $20.87 per $21.50 per
the contract,one 64 month month month month month
gallon refuse tote,and
one 64 gallon recycling
tote
2.Other Components
Special Collections(charge $18 per yard $19 per yard $20 per yard $21 per yard $22 per yard
per cubic yard)
Cost of 96 gallon or 33 $5 per month $5 per month $5 per month $5 per month $5 per month
gallon refuse cart or
recycling cart per cart per cart per cart per cart per cart
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United CITY of Yorkville
APPENDIX 2
REQUIRED RECYCLABLES TO BE COLLECTED
The CITY requires that the CONTRACTOR shall collect the following recyclable material for
the entire term of the contract. Additionally,the CONTRACTOR is encouraged to identify
additional items they will be collecting, not on the current list.
Required Recyclable Materials
• brown paper bags
• corrugated cardboard
• boxes and cartons
• chipboard/paperboard (to include brown or gray box board or paperboard, cereal
boxes, shoe boxes, &paper towel cores)
• magazines and catalogues
• mixed paper, glossy & non-glossy (to include stationary, notebook paper, post-it
notes, computer paper, typing paper, flyers, greeting cards, file folders and all
envelopes,with and without windows)
• newspaper(including all supplements)
• telephone books
• wet strength carrier stock (to include paper board used for refrigerated and frozen
items)
• frozen food packages
• aerosol cans
• aluminum cans and foil
• formed aluminum containers and wraps
• aseptic packaging and gable top containers
• formed steel containers
• glass bottles and jars (brown, green, and clear)
• plastic containers (colored or cloudy white HDPE milk,juice and/or water bottles,
jars and jugs)
• all plastic containers#1 through#5 and plastic containers#7
• LDPE and HDPE soft plastic six (6) and twelve (12)pack rings
• steel cans
• steel paint cans and lids
• household batteries
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United CITY of Yorkville
EXHIBIT A
SOLID WASTE COLLECTION DAY MAP
See attached
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United CITY of Yorkville
EXHIBIT B
SERVICES FOR MUNICIPAL AND PUBLIC FACILITIES
Location Service Type Size Frequency
Librar Refuse 1-1.5 yd lx/wk
902 Game Farm Road Recycling 1-1.5 yd lx/wk
CITY Hall and Police Refuse 1-6 yd 2x/wk
Department Recycling 1-2 yd cardboard lx/wk
800 Game Farm Road Recycling(paper) 6-96 gallon toters lx/wk
Public Works Recycling 1-2 yd cardboard lx/wk
610 Tower Lane Refuse 1-20 yd open lx/wk
Parks and Recreation Refuse 1-20 yd open lx/wk
Satellite Office at Old Recycling 1-96 gallon toter lx/wk
Post Office Recycling 1-1 yd cardboard lx/wk
201 W.Hydraulic Avenue
Parks and Recreation Refuse 1-1.5 yd lx/wk
Riverfront Administrative Recycling 2-96 gallon toter lx/wk
Building
301 E.Hydraulic
Parks and Recreation Refuse 1-1.5 yd lx/wk
Riverfront Program Recycling 2-96 gallon toter lx/wk
Building
131 E.Hydraulic
Beecher Center Refuse 1-4yd refuse lx/wk
908 Game Farm Road Recycle 1-2yd recycle lx/wk
All CITY Rentals Refuse 96 gal.toters, 33 gal. toters, 18
When Required gal.toters
30 yd open dumpster
The CONTRACTOR shall provide, at no cost to the CITY, the collection and disposal of all
refuse, recycling, and yard waste, or more often if requested by the CITY. A comprehensive
recycling program shall also be provided at no cost for the municipal facilities listed above(new
or additional facilities may be added at any time during the Contract term). The CONTRACTOR
shall be responsible for supplying all service equipment associated with totes and
containers/dumpsters to said facilities as set forth in the Contract.
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Page 1 of 4
COMMITTEE OF THE WHOLE DRAFT
Tuesday,November 7,2006
7:00 P.M.
City Conference Room
Present
Mayor, Art Prochaska Police Chief, Harold Martin
Alderman, Marty Munns David Mogle
Alderman Joe Besco Rich Hart
Alderwoman Valerie Burd Dave Delaney
Alderwoman Rose Spears Heather Gillers,Beacon News
Alderman Jim Bock Denise Kasper
City Attorney, John Wyeth Russ Walter
City Administrator,John Crois Nancy Scott
Finance Director, Susan Mika Randy Scott
Treasurer, Bill Powell Kathy Farren, Record
Bart Olson Rose Walter
Carol La Chance Todd Millron
Ronald Parish Shelley Butler
Larry Maholland, Sikich LLP Roger Murphy
The meeting was called to order at 7:00 pm by Mayor Art Prochaska.
Public Hearing
None.
Presentations:
There was a Power Point Presentation by the Police Department on the Taser. The
Tasers cost$799 and the one time use cartridges cost$18.99 each. A camera can be
added to it for$500. There will be reports downloaded every time the Taser is used.
The training cost is $225. The supervisors will have the Tasers to begin with,but
eventually every officer will have them.
Public Safety Committee:
1. PS 2006-42 Police Reports for October 2006—These will go on to City Council
on Consent Agenda.
2. PS 2006-43 Prohibition of Solicitation of Charitable Funds on Highway
Routes—The State Statute provides authority to deny this activity. Solicitors in the
intersection cause traffic problems. No action is needed at this time.
3. PS 2006-17 Smoking Ban Discussion—This is Tabled.
4. PS 2006-44 Director of Support Services Position—There is already someone
doing this job but this position will be"civillianized". This position was not budgeted
for, but the current position will be eliminated. The current position is being paid
$66,000 and the new position will be paid$40,000. The position will no longer
qualify for the Police Pension, but will be part of the IMRF. This will have to be put
in the same format as the other job descriptions, and the labor attorney must review it.
The job description will be posted and the person who is currently doing these tasks
will apply for this job. This will be brought back in December.
Page 2 of 4
5. PS 2006-45 Overnight Parking Ban Advisory Referendum—The question for
the referendum must be submitted by February 0. The Council will have to vote on
the question. The text of the ordinance and the wording of the question will be
brought back in December. The question will be in the paper before the election.
6. PS 2006-46 Countryside Parkway Landscaping—This is addressed in the
landscaping ordinance. The grass that is there will be cut out after it freezes.
Administration Committee:
1. ADM 2006-76 Monthly Budget Report for September 2006—This is just FYI.
7. ADM 2006-52 Strategic Planning—This will need to be done before the 1St of the
year. The session with the Aldermen will be December 9th from 8 am— 12 pin. There
will be additional sessions with residents, seniors,youth, other governmental bodies,
and businesses. Dates will be set up and the word will go out.
9. ADM 2006-81 Tax Levy November 28th there will be a Public Hearing for the
City Levy. There was some discussion on the figures of the levy. This does not
include the money that should have been levied for the Library Referendum. There is
an investigation going on with the County about the Library Levy. There was
discussion about how to get the money the Library needs for the building. There
could be a deficiency levy.
2. ADM 2006-77 Monthly Treasurer's Report for September 2006—The
beginning balance was $21,128,443.88. Revenues were $2,773,237.20 and Expenses
were $3,281,544.15. There is money listed under transfers that does not belong there.
There are corrections taking place for items that were mis-coded in August. The
ending Balance was $20,503,499.25. This will go on to City Council on Consent
Agenda.
3. ADM 2006-78 Risk Management Annual Bill Susan Mika recommended not
taking the Min/Max payment because of all the worker's compensation claims. She
recommended the Early Payment which is due by November 17th. This will go on to
City Council on Consent Agenda.
4. ADM 2006-79 Purchase New Domain Server—The current serer is 6 years old
and is running out of room. This would come out of the IT Budget. There was some
discussion on the different types of servers and workstations. The backup tapes
would be on a 2 week rotation. They will go into a fireproof safe, and the Friday
backups will be taken off site. There would also be quarterly and yearly backups.
There will have to be 2 purchases. One for the Server, and one for the software and
licenses. The low bid will move on to City Council on Consent Agenda.
5. ADM 2006-80 Computer Rotation Policy—PC's and Laptops have a 4 year life
cycle and Servers have a 5 year life cycle. This policy would replace 25 computers
per year. The data on the old computers will be destroyed before the computer leaves
the building. The pre school may be able to use the old computers. The policy will
move on to City Council on Consent Agenda.
6. ADM 2006-55 Cellular Telephone Policy—There was discussion about dividing
the number of minutes used by department or job description. There should also be
justification for all employees that need to have a phone. This will move on to City
Council on Consent Agenda.
8. ADM 2006-67 General Obligation Refunding Bonds (Alternate Revenue
Source)—This will go on to City Council for Consideration.
Page 3 of 4
Detail Board Report Bill list):
There was discussion on several of the items on the bill list. There was also some
discussion about the overtime on the payroll summary. The Bill List will go on to
City Council for Consideration.
Park Board
1. PKBD 2006-08 Autumn Creek Park A Conceptual Design—This is a 7 acre
developer built park South of Kennedy Road. The theme for this park is Safety
Town. There will be a playground, a trail, a skate park, and a small sledding hill.
There also may be a soccer or baseball field. If there is a ball field, parking will have
to be accommodated. This is just informational.
2. PKBD 2006-09 Scope of Service for Grande Reserve Park A-The money for
the next two items will come from land cash. The budget for Park A is$119,750.
Schoppe's agreement has a cost of$13,800 through the construction document phase.
There will be a tree house in this park, along with 4 square, hopscotch, and a multiple
use field. This will move on to City Council on Consent Agenda.
3. PKBD 2006-10 Scope of Service for Grande Reserve Park B—The budget for
this park is $129,625. Schoppe's agreement is $17,200 through the construction
document phase. This park will have a castle theme. There will be a landscape moat,
and tether ball. There will also be a 9 hole Frisbee Golf Course. This will move on to
City Council on Consent Agenda.
Ad Hoc Technology Committee:
1. ADM 2006-73 E-Packets and Computers for Elected Officials—There were
examples of laptops and prices in the packets. This is not in the current budget.
There was a question about if the IT person would have to come to meetings. The
answer was that he could, but it would be overtime. For now,this is off the agenda.
Mayor:
1. Appointment to Zoning Board of Appeals—Harold Feltes retired from the
Board. Chris Funkhauser is a resident in Kylyn's Ridge and an employee at Schoppe
Design. This will move on to City Council for approval on Consent Agenda.
City Council Requests:
1. ADM 2006-74 Amendments to Governing Ordinance—There was discussion
that if the guidelines in Robert's Rules of Order were not adhered to, that it was
possible that the actions of the Council would not be valid. Item L under Ethical
Standards for Elected Officials, the words"an elected official shall"were removed.
There was discussion about item B under Duties and Rights of Elected Officials,
Mayor. It should have been left the way it was. This will move on to City Council
with the changes.
2. ADM 2006-75 Discussion of a Dissemination of Information Policy—The
statute should be sited in this policy. "Including, but not limited to" should be added
to paragraph A. Paragraph H, "Desks in the Council Chambers"would be replaced
with"A suitable space". In paragraph I,the price for tapes and Cd's should be filled
in. Paragraph J is not complete. A clean Copy will be made by Thursday, and this
will move on to City Council.
Page 4 of 4
City Attorney:
1. Legal Opinion on Petitions,Resolution-This will move on to City Council for
Consideration.
2. FOIA Requests/Dissemination of Information Policy—The new Policy will
give clarification.
Additional Business:
Alderman Besco wanted to verify that the berm and fence was in Ocean Atlantic's
PUD agreement.
Mayor Prochaska said that a resident contacted him about the weeds along Baseline
Road. Only a section 12 feet wide was cut. The question was why not the whole
row? Someone will get back to the resident.
Fox Moraine, LLC is having a meeting at Beecher at 7 pin on Wednesday. There will
be a City information meeting November 13th at the High School in the large group
instruction room.
John Crois will have a summary of what occurred at tonight's meeting for the City
council meeting.
The meeting was adjourned at 11:00 pm.
Minutes submitted by Laura Leppert.
Page 1 of 4
COMMITTEE OF THE WHOLE DRAFT
Tuesday,December 5,2006
7:00 P.M.
City Conference Room
Present
Mayor, Art Prochaska Police Chief, Harold Martin
Alderwoman Valerie Burd Jennifer Milewski
Alderman Paul James Denise Kasper
Alderman Jason Leslie Sam Polsky, Polsky&Associates
Alderwoman Rose Spears Heather Gillers, Beacon News
Alderman Jim Bock Lisa Lyon, Ehler's Associates
City Attorney, John Wyeth Peter Raphael, William Blair& Co.
City Administrator,John Crois Don Bailey, Harlem Irving Co.
Finance Director, Susan Mika Deborah Faktor, Polsky&Associates
Treasurer, Bill Powell Kathy Farren,Record
Bart Olson Jeff Grezlik
Ronald Parish Gary Grossman, NIMAC
Lien Tran-Batdorf Dennis Batdorf
Robyn Sutcliff Roy Coan
Jesse Varsho Laura Coan
Mike Blazer, Jeep&Blazer, LLC Jeff Jeep, Jeep&Blazer, LLC
Todd Millron David Hoover,NIMEC
The meeting was called to order at 7:00 pm by Mayor Art Prochaska.
Public Hearin
None.
Presentations:
1. NIMEC Proposal—This company gets competitive bids from 3 out of the 16
Electric Suppliers. In October NIMEC took 75 municipalities to bid and got them a
savings of 15% in relation to the upcoming Com Ed rates. They will be going out to
bid again in 3 weeks with some more communities. Their contract would be for 17
months (January '07—May'08)and the bidding is annual. When the bids come in the
City would have to decide whether or not to accept it on that same day. Each
company pays brokerage fees to NIMEC in lieu of the salesman's commission. It
works out to 1/10 of 10 per kilowatt hour. This is factored into the cost. Com Ed will
charge the delivery fee and there will be a separate bills from Com Ed and from the
supplier. This will move on to City Council for discussion.
Public Safety Committee:
1. PS 2006-47 Police Reports for November 2006—These will move on to City
Council on Consent Agenda.
2. PS 2006-44 Director of Support Services Position—Under experience it should
be clarified to say 10 years municipal police experience. The salary range is $26,000
- $42,000. This is under review by the labor attorney. It will be tabled until the next
COW.
3. PS 2006-45 Overnight Parking Ban Advisory Referendum—The resolution
must be submitted not less than 60 days prior to the April '07 election. Corrections on
the date will be made. The question will be: "Should the United City of Yorkville
establish a city wide overnight parking ban of all vehicles?" This will move on to
COW.
4. Additional Business
-A review of the Smoking Ban will come back in January.
Administration Committee:
1. ADM 2006-87 Monthly Budget Report for October 2006—There was some
discussion on why some items were so far over budget. All the questions will be
addressed before the City Council meeting.
2. ADM 2006-88 Monthly Treasurer's Report for October 2006—The Beginning
Balance was $20,503,499.25. Revenues were$4,058,065.68 and Expenses were
$3,982,458.12. The ending Balance was $20,695,744.49. There was discussion about
the fact that the Senior Accounting Clerk prepares this report, and that Bill Powell
does not have time to check every figure. His position is part time. This will move
on to City Council.
3. ADM 2006-89 Tax Levy Calculations—The corrected 3.4% CPI will be folded
into the levy ordinance. This item is off the Agenda.
4. ADM 2006-90 Raintree Village I SSA 2003-100 Abatement Ordinance—There
should be a Press Release about the next 5 items. This will move on to City Council
on Consent Agenda.
5. ADM 2006-91 Windett Ridge SSA 2003-101 Abatement Ordinance—This will
move on to City Council on Consent Agenda.
6. ADM 2006-92 Central Grande Reserve SSA 2004-104 Abatement Ordinance
—This will move on to City council on Consent Agenda.
7. ADM 2006-93 Total Grande Reserve SSA 2004-106 Abatement Ordinance—
This will move on to City Council on Consent Agenda.
8. ADM 2006-94 Raintree Village H SSA 2004-107 Abatement Ordinance—This
will move on to City Council on Consent Agenda.
9. ADM 2006-95 Supplemental Levy for General Obligation Library Bonds,
Series 2005 B—This is for the Library Bond that was not levied for. This will move
on to City Council on Consent Agenda.
10. ADM 2006-96 Wolf& Co.Engagement Letter—Reconciliations have had to
be made back to May of 2005. The City is out of balance by $1.5 Million. The final
cost of this project may be over the$10,000 purchasing policy threshold. This will
move on to City Council on Consent Agenda.
11. ADM 2006-97 Azavar Agreement—This Utility Audit will not cost the City any
money. The service agreement will be reviewed. NIMEC may be able to do this also.
This will move on to City Council on Consent Agenda.
12. ADM 2006-98 NIMEC Proposal—This was discussed during the presentation.
13. ADM 2006-99 Check Replacement Policy—An exception may be made for the
first time a check is lost. This will move on to City Council on Consent Agenda.
14. ADM 2006-100 Appointment of a Deputy Treasurer -This will come back to
COW in January.
15. Additional Business—Crowe is the company that was doing the reconciliations
for the City. There will be an investigation to see if the 2004 and 2005 Audits were
done properly.
Detail Board Report(Bill list):
This will move on to City Council for Consideration.
Park Board
No Report.
Mayor:
5. COW 2006-13 Kendall Marketplace Business District
a. Ordinance Designating United City of Yorkville Kendall Marketplace
Business District and Imposing a Retailer's Occupation Tax and Servicer
Occupation Tax Therein—This would be a tax of '/2 of 1%.
b. Ordinance providing for the Issuance of United City of Yorkville, Kendall
County,Illinois,Business District Revenue Bonds, Series 2007 (Storm
Water/Water Improvement Project)—There is a zoning lawsuit for this
development. These items will go forward for enactment, but there will be no
bond sale until there has been clarification. These will move on to City Council
for Consideration.
4. COW 2006-12 Kendall Marketplace Bond Council Engagement Letter—The
developer will pay the fees regardless of closing. This will move on to City Council
on Consent Agenda.
2. Metro West Update and Discussion—This is Tabled until the next COW.
3. COW 2006-11 Kendall Marketplace—IDOT Highway Permit#3-This will
move on to City Council on Consent Agenda.
1. Beecher Building
a.Roof Repairs—The old roof needs to be ripped off and replaced. There are
additional fees of$1.95 per square foot of sheathing/decking and$68 per man, per
hour for siding, fascia boards, or rafters if they are needed. This will move on to City
Council with a not to exceed amount.
b. Discussion of Automatic Doors—This was brought up at a coffee with the
Mayor. Automatic doors should be installed on the main doors of the building. There
was discussion about having them at City Hall and the Old Post Office. There was
also a question about ADA compliance. The staff will get quotes for the doors. The
other issues will be looked into.
City Attorney:
1. Hearing Officer for Pollution Control Siting Process—Glenn Sechen was
recommended fir the Hearing Officer. He has been an Environmental Attorney for 32
years. His role would be to conduct a fair hearing, find the facts, and give the
conclusions of the law. His neutrality was questioned because of his history with
Charlie Murphy. The Council should look for someone who has no connections with
anyone in this case that has the same or better qualifications. In the end the Mayor
will make the decision on the Hearing Attorney.
Additional Business:
At the last Prairie Parkway meeting the suggestion was to reaffirm the resolution for
which of the 2 routes was supported.
A letter was received that the YEDC dues are coming up. They will be on the next
bill list. They have already been approved in the budget.
Bridge Street Interiors at 403 Countryside Parkway has complained that the
streetlights are constantly out and the road does not get plowed. The road belongs to
Trilands. There was discussion that the access to the businesses should be kept open.
If the roads are not being maintained, they should be closed for the winter.
A resident was concerned about the treatment of City property. A plow got stuck in
the snow and another plow had to come and push it out. The snow crew worked from
2:00 am until 7:00 pm clearing snow. They were down by 4 employees, and they still
did a great job.
The vision session will be at 8:00 am on Saturday.
The meeting was adjourned at 10:55 pm.
Minutes submitted by Laura Leppert.
♦,��D C/Ty Reviewed By:
J= Legal City Council
Esr.
Finance ❑
-�, Engineer ❑
��-- Agenda Item Tracking Number
a, City Administrator ❑
Consultant El �t -900-7- 05
LLE El
City Council Agenda Item Summary Memo
Title: JOB DESCRIPTION—EXECUTIVE ASSISTANT TO CHIEF OF POLICE
City Council/COW/Committee Agenda Date:
Synopsis: BRINGING JOB DESCRIPTION TO COUNCIL FOR
EXECUTIVE ASSISTANT TO CHIEF OF POLICE
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: CHIEF HAROLD O. MARTIN III POLICE
Name Department
Agenda Item Notes:
BRINGING JOB DESCRIPTION TO COUNCIL FOR EXECUTIVE ASSISTANT TO THE
CHIEF OF POLICE
CIr o United City of Yorkville Memo
800 Game Farm Road
esr 1 1536 Yorkville, Illinois 60560
Telephone: 630-553-4350
p Fax: 630-553-7575
LE
Date: April 5, 2007
To: City Council
From: Bart Olson, Assistant City Administrator
CC: John Crois, City Administrator
Harold Martin, Police Chief
Susan Mika, Finance Director
Subject: Executive Assistant to the Police Chief salary range
The salary schedule with the recommended salary range is attached.
The method of calculating a salary range for this position was not the same method that
has been used for the salary survey and Human Resources Manager position. When I surveyed
the chosen group of comparables via a municipal job description database, I could not find a
position that was a direct comparable. Instead, I used municipalities that are not comparable and
found several similar job descriptions. I based the recommended salary range on the job
descriptions and ranges surveyed from the non-comparable communities (factoring in some
depreciation for non-comparability) and compared it internally to how the Police Office Manager
and Police Records Supervisor are currently compensated.
Current Range Proposed Range % Increase in Range
Position Name Low High Low High Low High
Accounting Clerk I 32,323 45,575
Administrative Assistant 35,898 48,690
Administrative Secretary 36,032 48,395
Assistant City Administrator 65,290 90,688
Chief of Police 73,310 97,176
City Administrator 85,201 113,788
City Engineer 63,807 88,587
Civil Engineer 56,966 78,548
Community Development Director 72,000 95,692
Community Relations Officer 50,293 70,410
Director of Public Works 69,111 91,841
Engineering Administrative Assistant 37,496 51,865
Engineering Technician 44,191 55,290
Finance Director 68,565 92,195
GIS Coordinator 47,494 66,264
IT Specialist 57,704 80,786
Janitor 30,192 42,820
Operator 40,215 52,748
City Parks Designer 41,000 57,000
Payroll Benefits Specialist 42,138 57,737
Police Lieutenant 62,181 84,472
Police Office Supervisor 36,998 48,172 Proposed to be deleted
Executive Assistant to the Police Chief N /A N/A 43,000 57,000 16% 18%
Police Records Clerk 28,816 42,820
Police Records Supervisor 34,096 48,172
Police Sergeant 57,295 73,001
Foreman 45,550 60,961
Maintenance Worker 1 33,280 44,145
Maintenance Worker II 36,892 51,081
Receptionist 27,539 37,037
Senior Accounting Clerk 36,410 49,342
Senior Engineering Technician 45,338 63,641
Senior Planner 43,849 62,044
Urban Planner 41,000 57,000
Utility Billing Clerk 30,954 42,820
Parks and Recreation Director 69,480 90,520
Program Supervisor 32,085 51,383
Recreation Coordinator 32,085 51,383
Superintendent of Parks 46,500 70,000
Superintendent of Recreation 43,458 66,476
QED CIP
Jam\ a s
�', IM
UNITED CITY OF YORKVI LLE
°s+ r� EXECUTIVE ASSISTANT TO CHIEF OF POLICE—JOB DESCRIPTION
<CE %
Department: Police
Reports to: Chief of Police
Status: Full-Time
Supervises: Records Supervisor
Pay Classification:
Position Description Overview
This position is responsible for a wide variety of complex administrative and supervisory functions; including
assisting the Chief of Police and Lieutenants and acting as a liaison to all other City departments upon the Chief of
Police/Lieutenants' requests. This position also involves the use of independent judgment in the command of
subordinates or development of programs to ensure provision of effective police services daily werk aefi-Mies;
as well as administrative decision making in the absence of the Chief of Police and/or Police Lieutenants for non-
patrol activities. The Executive Assistant to the Chief of Police shall supervise and evaluate the work of the Records
Supervisor, and other clerical personnel in the absence of the Records Supervisor. The incumbent will be
evaluated on the ability to independently supervise and manage employees under his/her command.
Essential Job Functions
1. Complete all administrative paperwork and job functions for the Chief of Police, and Police Lieutenants.
2. Plan, coordinate, supervise and evaluate the Records Supervisor. Assist in planning, coordinating,
supervising, and evaluating all Records Clerks/Administrative Staff for the police department.
* Based on a variety of factors,decides whether to approve or deny vacation/personal leave requests by
subordinates; and requests to be relieved from duty, with or without pay, for purposes of illness or
family necessity.
* Assigns daily work duties to subordinates, using independent judgment; has authority to modify
staffing levels to respond to changed circumstances; may call-in additional staffing and/or approve
overtime within general guidelines established by the Chief of Police.
* Checks employee performance and gives advice to subordinates when deemed necessary; counsels
and evaluates performance, issues verbal and written reprimands and recommends more severe
personnel actions; checks reports submitted by subordinates, and may demand that errors be
corrected or reports be made more complete.
* Receives, evaluates and decides how to resolve grievances submitted by subordinate employees
independent of superior officials.
3. Serve as the liaison with the Chief of Police and Lieutenants to ensure a high degree of cooperation and
efficient operation of the police department.
4. 14i-Fe personnel and t-ain in eixisfing pre eedufes aPA new afeas as needed,inehmfiag maintaining and se
r-eeerds management.
4. Establishes the parameters for the hiring of subordinate civilian employees,including interviewing
and testing procedures; uses independent Judgment to decide upon the best candidate
* Trains in existing procedures and new areas as needed, including maintaining and securing
Page 1 of 4
knowledge about new and existing laws,requirements and practices of modern police administration
and records management.
5. Oversee and assure accurate report and record processing and filing systems,including reports and records
such as incidents,arrests,and accidents, as well as building records related to equipment,contracts,forms,
correspondence, etc.
6. Monitor various computer software and hardware for proper functioning and processing. Assure problem
resolution when required. Act as a liaison to the IT Department.
7. Oversee the purchase of and maintenance of all equipment for the Police Department, excluding vehicle
maintenance and patrol/unit-specific equipment/maintenance.
8. Maintain budget information for Chief of Police;including monthly reports for planning necessity to give an
accurate representation of current budget status.
9. Create and maintain all forms for the police department.
10. Oversee that the police website information is updated and accurate on a regular basis.
11. Work with City staff and others to complete periodic projects such as year-end file maintenance, court-
ordered expungements, updates to rules and regulations, policies and procedures.
12. Work with officer assigned as Community Program Director to ensure all their paperwork and/or special
events are planned. This includes issuing correspondence to attendees,maintaining forms for compliance
checks and completing desktop publishing for all events.
13. Recommend improvements to existing procedures, equipment, and workflow.
14. Complete special projects as assigned or required for other administrative staff.
15. Take responsibility to provide exceptional customer service in order to promote and maintain a positive City
image, constructive working environment, and foster pride and professionalism in the workplace and
community.
16. Adhere to all departmental and City policies, procedures, guidelines and safety standards.
17. Act as a liaison to all other police department staff, including additional civilian personnel.
18. Ensure all state-mandated reports are prepared and sent accurately and on-time by all records/police staff.
19. Assist in the coordination/maintenance of all training records for the Police Department.
20. Attends and takes notes at collective bargaining strategy sessions, grievance response planning
meetings, and arbitration hearing preparation sessions. Ensures that any information that is seen,
heard or disseminated at these sessions be kept confidential.
21. Opens, reads and summarizes confidential letters, e-mails and other correspondence from City
management bargaining team members and/or labor counsel addressed to Chief of Police, which
concern collective bargaining and/or grievance strategy and/or arbitration hearing preparation.
Ensures that any information contained in such materials be kept confidential.
22. Maintains files containing confidential materials concerning collective bargaining, grievances and
other associated labor litigation.
23. Perform other duties as related to position.
Examples of Duties:
1. Supervises/Evaluates Records Supervisor.
2. Purchase Order processing/tracking budgetary status.
3. Prepares monthly informational/statistical reports for the City Council/Public Safety.
4. Serves as Liaison to the Citizens Police Academy Alumni Association.
5. Create/Distribute year-end analysis.
6. Compile monthly officer statistics and generate positive memorandums for the Lieutenants and Sergeants.
7. Purchase equipment(computers,machines, furniture, etc.)
Page 2 of 4
8. Create/purchase/maintain forms for the police department.
9. Balance petty cash/change drawer as needed.
10. Maintain policies and procedures/rules and regulations for the department.
11. Periodically attend meetings;either for input and/or note taking.,including collective bargaining strategy
sessions,grievance strategy sessions and/or arbitration hearing preparation sessions,at which legal or
bargaining strategy is discussed, attendance is either for input and/or note taking.
12. Maintain personnel files.
13. Prepare and maintain payroll for the Police Department.
14. Acts as a substitute mer when Records Supervisor is absentees.
15. Acts as a liaison for the Chief of Police(includes screening calls,preparing and typing correspondence and
memos regarding confidential bargaining and grievance-arbitration strategy,tracking schedule, and
grant administration).
16. Maintain local ordinance"Alarm"invoices.
17. Complete/Maintain information for the Training& Standards Board.
18. Prepare recruits for the Police Academy and act as a liaison for the Sergeant in charge of the Field Training
Program.
19. Assist the Detective's Division with LEADS Updates/Maintenance.
20. Maintain all technology-related equipment for the Department and coordinate repairs/maintenance.
21. Coordinate all paperwork with the Board of Fire&Police Commission Secretary.
22. Act as liaison to Human Resources; and perform additional human resources functions for the police
department as needed.
23. Coordinates with outside agencies/organizations for the administrative staff as requested.
24. Maintain Office procedures/training manuals.
25. Maintain IDOT/Profiling statistics.
26. Act as back-up for Records personnel absences.
27. Complete background checks for the City/Civilian requests.
28. Coordinate with human resources department for all police department new hires/current employees.
29. Coordinate with IT for all technology issues for the police department.
30. Seek out and send Records Staff to training.
** The above lists do not restrict this organization's rights to assign/reassign duties and responsibilities to this
position at anytime. These lists include essential job functions,and does not prescribe,nor restrict,the tasks
that may be assigned. This position description may be subject to change at any time due to reasonable
accommodation or other reasons.
Basic Requirements- Knowledge, Skills and Abilities
1. Knowledge of business English,grammatical construction, spelling,punctuation,arithmetic and possess an
excellent vocabulary.
2. Extensive knowledge of word processing, spreadsheet application software,desk top publishing and other
software programs.
3. Considerable knowledge of legal, administrative, operational and procedural regulations and practices
applicable to the organization or assignment and/or the ability to learn them quickly.
4. Excellent writing and proofreading skills.
5. Strong interpersonal skills to interact with elected and appointed officials,employees,other agencies and the
public and supervisory skills including ability to direct work and assume responsibility.
6. Ability to operate a variety of office equipment including a typewriter,word processor,personal computer,
Page 3 of 4
facsimile machine and transcribing equipment rapidly and accurately.
7. Ability to type a minimum of sixty-five(65)words per minute.
8. Ability to develop work methods and procedures with initiative and good judgment and to use
resourcefulness and tact in meeting new challenges.
9. Ability to maintain strict confidentiality in connection with documents and materials relating to
collective bargaining, grievance responses and arbitration hearing strategy.
10. Ability to assemble,organize and communicate,statistical,financial and factual information derived from a
variety of sources.
11. Considerable knowledge of the supervisor's role as a first-line manager of subordinates.
12. Ability to independently evaluate work performance, to motivate personnel; and to modify
behavior and performance where needed.
13. Ability to enforce departmental rules, regulations and procedures, and to fairly impose minor
discipline where appropriate to modify employee conduct.
14. Ability to understand and apply management principles concerning budgeting, personnel costs
and overtime expenses while providing all necessary and proper police services to the public.
Basic Requirements - Experience and Education
1. Minimum of five (5) years office manager/supervisor experience in a progressively responsible and
difficult nature; experience must have been in a law enforcement environment.
2. Must have extensive knowledge in the administrative, supervisory,clerical and patrol functions of a law
enforcement agency.
3. High School Degree supplemented by courses in typing and business subjects,preferably supplemented by at
least 60 hours credit of college level courses in business administration or public administration and/or
related subjects.
4. Any equivalent combination of experience and education that provides the required knowledge, skills and
abilities.
5. Must have successfully completed a background investigation with findings of good character and no felony
convictions.
The duties listed above are intended only as an illustration of the various types of tasks that may be required. The
omission of specific statements of duties does not exclude them from the position if the work is similar,related,or a
logical assignment to the position.This job description does not constitute an employment agreement between the
employer and employee,and is subject to modification by the employer as the needs of the employer and/or agency
change, or requirements of the position change.
Page 4 of 4
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2007-
RESOLUTION APPROVING THE REVISED JOB DESCRIPTION
FOR THE POSITION OF EXECUTIVE ASSISTANT TO CHIEF OF POLICE
(FORMERLY KNOWN AS "POLICE OFFICE SUPERVISOR")
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS,the Mayor and City Council of the UNITED CITY OF YORKVILLE, after
careful consideration,have found and deemed it necessary for the benefit of the UNITED CITY
OF YORKVILLE to revise the job description for the position of Police Office Supervisor; and
WHEREAS,the job position for Police Office Supervisor will be revised to have the
duties and responsibilities as set forth in the attached job description(Exhibit"A"); and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE THAT THE JOB DESCRIPTION FOR THE
POSITION OF POLICE OFFICER SUPERVISOR IS HEREBY REVISED.
The job description(as revised by this resolution) for said position is attached hereto and
is made part hereof as Exhibit"A", said description hereby taking the place of the former job
description for Police Office Supervisor. The hiring of a person to fill the said position should be
subject to all probationary rules and regulations as set out in the current Employee Manual.
This resolution shall become effective upon its passage.
JAMES BOCK JOSEPH BESCO
VALERIE BURD PAUL JAMES
ROSE SPEARS MARTY MUNNS
JASON LESLIE GARY GOLINSKI
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
day of , A.D. 2007.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of , A.D. 2007.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
CIP Reviewed By: Agenda Item Number
Legal ❑ A �,�
Finance ■
EST. 1636 Engineer ❑
11 City Administrator ■ Tracking Number
O Consultant ❑ ,nom *—
LE `��,�� Human Resources El
City Council Agenda Item Summary Memo
Title: Human Resources Manager job description
City Council/COW Agenda Date: City Council—April 10, 2007
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
�`�tiO car o United City of Yorkville Memo
800 Game Farm Road
1836 Yorkville, Illinois 60560
Telephone: 630-553-4350
Fax: 630-553-7575
KNMLE
Date:
Date: April 5, 2007
To: City Council
From: Bart Olson, Assistant City Administrator
CC: John Crois, City Administrator
Susan Mika, Finance Director
Subject: Job descriptions used to calculate proposed Human Relations Manager salary range
Per discussion at the April 3`d COW meeting,here are the job descriptions Susan and I used
to create a salary range for the Human Relations Manager. The job description and proposed
salary range have not been revised since COW,but they are included in the City Council packet
for your easy reference.
0105
HUMAN RESOURCES ASSISTANT
NATURE OF WORK
This is responsible administrative and para-professional work relating to the administration of employee
benefits and general support in the Human Resources Department. Work involves performing diverse administrative,
and support activities, as well as specialized research and analysis of employee benefits data. General duties also
include providing human resource information to employees with regard to insurance and benefits. Work often
involves extensive employee contact and requires effective coordination with other City departments and agencies.
Work requires the exercise of considerable judgment,initiative,and discretion based on knowledge of citywide policies
and procedures. Incumbents perform general duties with a minimum of supervision. Work is performed under the
direct supervision of the Assistant City Administrator.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS
Performs new employee orientation;informs/advises employees of benefits and insurance options;assists
employees with insurance problems;makes calls to insurance on their behalf.
Processes Worker's Compensation claims.
Completes all salary and benefit related surveys.
Organizes and plans City employee functions(picnic,Christmas party,employee recognition dinner,etc.),
Coordinates Citywide Employee Appreciation Program.
Prepares Bi-Weekly Employee Newsletter,responsible for writing,editing,arranging articles.
Responsible for the proper maintenance of employee personnel and medical files.
Responsible for the placement of advertisements for city employment.
Assists the Assistant City Administrator in the hiring of new employees
Assists the Assistant City Administrator in the preparation,analysis,and presentation of various Human
Resources related reports,surveys,studies,etc.
Assists in the preparation of materials for collective bargaining negotiations.
Relieves the Assistant City Administrator of administrative and office management details;checks reports,
memos,and other written communications for accuracy and conformance to policies and procedures,schedules job
interviews.
Receives and screens telephone calls and visitors;responds to inquiries and complaints;handles routine
matters and directs unusual matters to superior or to appropriate authority.
Assists in the preparation of or prepares correspondence.
OTHER JOB FUNCTIONS
Performs related work as required.
REQUIREMENTS OF WORK
Graduation from high school(or GED)with an equivalent Associates Arts Degree;Bachelor of Arts in public
administration,human resources,or related field preferred. One to two years experience in benefits administration
and/or human resources;or any equivalent combination of training and experience which provides the following
knowledge,abilities,and skills:
Knowledge of modern human resource principles and practices.
Considerable computer knowledge involving Microsoft Excel,PowerPoint and Word.
Considerable knowledge of office practices and procedures,terminology and equipment with an emphasis on
detail and accuracy.
Ability to process information of a confidential and sensitive nature and keep those matters confidential.
Ability to type accurately.
Ability to use various types of office equipment.
Ability to be well organized and work in a fast-paced environment.
Ability to present ideas effectively,orally,and in writing.
Ability to establish and maintain effective working relationships with other staff,City officials,officials of
other agencies,and the public.
NECESSARY SPECIAL REQUIREMENTS OF WORK
None.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Work is performed mostly in an office setting;hand-eye coordination is necessary to operate computers and
various pieces of office equipment.
While performing the duties of this job,the employee frequently is required to sit,stand and talk or hear;use
hands and fingers to handle,feel,or operate objects,tools,or controls and reach with hands and arms. The employee is
occasionally required to walk;climb or balance;stoop,kneel,and crouch.
The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision and the ability to adjust focus.
CITY OF GENEVA
JOB DESCRIPTION
JOB TITLE: Human Resources Coordinator DEPARTMENT: Administrative Services
REPORTS TO: Assistant City Administrator DIVISION: Human Resources
SUMMARY
Performs a variety of routine and complex administrative, technical and professional work in
administering components of the human resources systems, including employee benefits, insurance
programs, employee payroll, and state and federal compliance as related to the City's employees.
Also performs routine clerical and administrative work to compile payroll data and maintain payroll
records.
PRINCIPAL DUTIES AND RESPONSIBILITIES
(An *denotes duties or responsibilities judged to be "essential functions"in terms of the
Americans With Disabilities Act or ADA)
• Works directly with supervisors and department heads to coordinate hiring and termination
processes. Tasks include preparing vacancy notices, receiving and reviewing applications,
and assisting and organizing the interview process.*
• Maintains compliance with federal and state regulations concerning employment.*
• Processes personnel transactions and maintains the City's official personnel information and
record keeping systems on all full-time and part-time employees including new hires,
transfers, promotions, terminations, performance appraisals, total work hours, changes in
status, such as name and address, salary changes, pension plan, exemptions, insurance
coverage, attendance, vacation, compensatory, sick, and holiday records, etc.*
• Administers FMLA and COBRA.*
• Prepares bi-weekly payrolls.*
• Prepares monthly, quarterly, and annual payroll reports.*
• Files EEO-1 report semiannually; maintains other records, reports, and logs pertaining to
applicant flow procedures.
• Assists in the preparation of employee benefit programs.*
• Participates in developing department goals, objectives, and systems.*
1
HUMAN RESOURCES COORDINATOR
• Communicates City personnel policies and procedures to employees and the general public.*
• Administers workers compensation documentation and works with workers compensation
carrier as needed.*
• Conducts salary surveys to determine the City's market relationship.*
• Conducts Health &Benefits Fair and assists with preparation of other employee events.
• Compiles and analyzes a variety of socio-economic, health, and related data and statistics
used in human service planning.*
• Publishes the employee newsletter.*
• Develops and implements personnel policies and procedures; prepares employee personnel
policy manual and Human Resources Coordinator's procedures manual.*
• Conducts new employee orientation program.*
• Conducts exit interviews.*
• Notifies employees and labor union representatives of changes in benefits programs.*
• Makes recommendations to management relative to human resources needs.*
• Assists in the preparation of the Human Resources budget.*
• Coordinates the use of temporary employees.*
• Performs other duties as required or assigned.*
The above statements are intended to describe the general nature and level of work being
performed by a person in this position. They are not to be construed as an exhaustive list of
all job duties that may be performed by such a person.
QUALIFICATIONS
Education: The job requires knowledge equivalent to that which normally would be acquired
through the completion of a Bachelor's degree in Human Resource Management,
Public Administration, Business Administration or Labor and Industrial Relations.
Experience: Three to five years of related and progressively more responsible work experience in
performing personnel services,including the development of employee
compensation plans, labor relations and general personnel practices. Prior experience
with an HRIS database preferred.
2
HUMAN RESOURCES COORDINATOR
The qualifications listed above are guidelines for selection purposes; alternative qualifications
may be substituted if sufficient to perform the duties of the job.
CERTIFICATION OR LICENSURE
• Human Resource Certification through the International Public Management Association—
Human Resources (IFMA-HR) is preferred but not required.
SPECIAL CONSIDERATIONS
• The job requires moderate physical exertion such as sitting or standing in one position for
most of the day, continually viewing a microcomputer screen, and/or using hands and
fingers requiring coordination or dexterity, including lifting materials weighing up to 25
pounds.
Approved: May, 1999
Revised: January,2005
3
VILLAGE OF MONTGOMERY
HUMAN RESOURCES ASSISTANT
NATURE OF WORK
This is responsible for performing a variety of human resources duties by managing the areas of benefits,
recruitment, employee training, organizational development,payroll and compensation. This position may
also act as liaison to various boards and committees.
SUPERVISION AND DIRECTION RECEIVED
Work is performed under the direct supervision of the Finance Director.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS
Participates in the administration and support of Village policies and pratices. Acts as a resource to all
employees with respect to interpretation of Village policies.
Develops and implement employee training programs.
Manages the payroll process;entering in timecards and reviewing pay run reports.Complete
verification of employment requests.Assist in processing W-2's as well as state and federal tax reports
Assist in the budget and auditing preparation and prepare State and Federal tax reports.
Conducts special research projects,includes gathering and compiling information;provides
alternatives and makes recommendations on courses of action.
Performs studies and provide analysis to staff,Trustees,Village Manager,and other groups.
Prepares weekly Village Manager's notes and assists in drafting administrative policies,ordinances,
resolutions,and presentations.
Participate in organizational changes,administrative improvements,development and implementation
of programs.
Prepares and administers contracts for projects and programs including determining sources and
vendors,coordinating activities and tracking expenditures.
Monitors a variety of Village contracted services for compliance with regulations,prepares progress
reports,and performs specialized functions.
Assist the Department Heads with preparation of the annual budget.
Assist the Tech Team in reviewing and addressing technology issues within the Village.
Assist in negotiations with collective bargaining units.
Assist in providing information to community groups and the coordination of special events.
Acts as liaison between the Office of the Village Manager and various Village committees by
providing necessary informational and administrative services.
Montgomery Class Specification—DRAFT
PAR Group,Ltd.
ADMINISTRATIVE ANALYST(continued)
Provides staff assistance with both Economic Development and Code Enforcement program issues;
Work involves planning,directing,and evaluating other governmental programs and services.
Answers questions and assists in resolving problems requiring professional advice.
Complies with all personal safety rules and regulations, both written and verbal, as instructed by the
supervisor.
OTHER JOB FUNCTIONS
Performs related duties as assigned.
REQUIREMENTS OF WORK
Master's degree in Public Administration, Business Administration, Urban Planning or a closely
related field with two to three years of public administration experience in local government and labor
negotiations or any combination of education and experience that provides equivalent knowledge, skills,
and abilities.
Thorough knowledge of the principles and practices of public administration.
Thorough knowledge of budget development and administration practices and policies.
Considerable knowledge of municipal government structure and operation.
Ability to establish and maintain good working relationships with Village officials,employees and the
residential and business community.
Ability to possess the initiative to seek out and define problem areas, analyzes situations, provide
alternatives and recommend solutions.
Ability to understand and follow general instructions and carry out policy decisions and
recommendations quickly and accurately.
Skill in the use of a personal computer including word processing and spreadsheet programs,
telephones,copy machine and fax machine.
Ability to deal with the general public, tactfully and courteously, and to establish and maintain
effective working relationships with other employees,public officials,and the general public.
Ability to establish and maintain effective working relationships with other staff and officials of other
agencies.
Participates in contract negotiation strategy meetings and assists the Village's negotiating team by
researching issues,documenting proceedings and preparing related communications. Compile information,
statistics and data as necessary.
Provides practical and timely research, and compile and analyzes data; develops and implements
plans and programs to meet the Village's strategic goals.
Maintain personnel files,conduct job analyses of all positions and.
Montgomery Class Specification—DRAFT
PAR Group,Ltd.
ADMINISTRATIVE ANALYST(continued)
Oversee Workers Compensation claims; reports and investigates follow up on property and casualty
claims against the Village. Administers the Village's self insurance program.
Ability to be well-organized and work in a fast-paced environment.
NECESSARY SPECIAL REQUIREMENTS OF WORK
None.
PHYSICIAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Work is performed mostly in an office setting; hand-eye coordination is necessary to operate
computers and various pieces of office equipment.
While performing the duties of this job, the employee frequently is required to sit, stand and talk or
hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and
arms. The employee is occasionally required to walk;climb or balance;stoop,kneel,crouch,or crawl;and
smell.
The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by
this job include close vision and the ability to adjust focus.
Montgomery Class Specification—DRAFT
PAR Group,Ltd.
CITY OF SYCAMORE
JOB DESCRIPTION
DATE APPROVED: February 1, 2003
POSITION TITLE: Human Resource Director
GROUP: Administration
REPORTS TO: City Administrator
FLSA STATUS: Exempt
JOB SUMMARY:
The position of Human Resource Director in the Administrative Department performs a variety
of professional and confidential human resource duties in the areas of benefits, employee
relations, recruitment, organizational development, payroll, training, personnel management, and
special projects. Supervisory skills are required.
POSITION CONTEXT:
This position is assigned to the Administration Department. The Human Resource Director is
under the direct supervision of the City Administrator. The position is a permanent management
position that requires the Human Resources Director to work a forty-hour week with periodic
comp time, as well as travel. This position routinely handles highly sensitive and confidential
information. It is covered by the rules and regulations found in the City Code and City policies.
EXAMPLES OF MAJOR RESPONSIBILITIES AND DUTIES:
1. Benefits Administration:
➢ Administer all aspects of City's benefits program including enrollment of employees for
health and life insurance, Section 125 benefits, resolution of benefits-related conflicts,
➢ Distribute information regarding changes and additions to the benefits package,
➢ Act as Chair of the Health Insurance Committee, etc.
2. Worker's Comprehension and Liability Insurance Administration:
➢ Administer all aspects of state-mandated worker's compensation program including
acceptance and processing of claims,
➢ Oversee third party contracts and underwriters,
➢ Resolve conflicts regarding work-related injuries and illnesses,
➢ Administer alternate productive duty assignments, assist legal counsel regarding
questionable and disputed claims,
➢ Oversee organization-wide safety program,
➢ Act as liaison to IMLRMA or current liability insurer,
➢ Update annual inventory of City buildings, vehicles and equipment for liability purposes.
3. Employee Relations
➢ Annually update and re-distribute Employee Handbook
➢ Act as initial contact for employees with questions about organizational personnel
policies
➢ Provide staff support to Fire and Police Commission
➢ Coordinate employee special events including picnics and the annual Christmas party
➢ Coordinate new employee orientation
4. Recruitment and Selection
➢ Provide leadership for departmental searches including the posting and advertising of job
descriptions and job openings
➢ Accept and compile job applications, write and mail acknowledgement letters, schedule
interviews, and the mail follow-up letters to candidates
➢ Assist the Fire and Police Commission with paperwork, ads, and postings related to their
hiring processes
5. Personnel Management
➢ Maintain all personnel files and related records in a confidential and professional manner
➢ Keep all employee information in files up to date
➢ Oversee annual personnel evaluation process
➢ Create and maintain inventory of comparable salary and benefit plans
➢ Assist in the maintenance of the payroll database as well as helping with the preparation
of the bi-weekly payroll.
6. Organizational Development
➢ Create and coordinate wellness programs
➢ Oversee employee assistance program
➢ Oversee the annual Employee Service Awards Program
➢ Assist City Administrator in word processing associated with textural changes to
collective bargaining agreements
7. Training
➢ Act as trainer and technical advisor regarding EAP services, drug-testing, sexual
harassment, risk management, occupational safety, Section 125,FLSA, FMLA, ADA and
other mandated programs
8. Special Projects
➢ Periodically perform special projects as assigned by the City Administrator
KNOWLEDGE,SHILLS AND ABILITIES REQUIRED
➢ Advanced knowledge of basic human resource skills such as recruitment, interviewing,
hiring and firing procedures and related legal issues, benefits administration, worker's
compensation statutes, risk management, and salary plans
➢ Ability to work independently needing little supervision
➢ Superior written and oral communication skills and interpersonal skills
➢ Knowledge of data and word processing applications
➢ Ability to work under pressure and with the public
➢ Knowledge of the principles of government organization and administration
➢ Ability to maintain confidentiality
➢ Ability to maintain good judgment, initiative and closure
➢ Ability to maintain complex clerical records and prepare reports from such records
➢ Advanced organizational skills regarding time management and confidential files and
records
EQUIPMENT USED:
General office equipment including personal computers.
MINIMUM QUALIFICATIONS REQUIRED:
Education:
Bachelor's degree from an accredited college or university preferred; Associate Degree from an
accredited community college required,preferably in human resources or related field.
Experience and Training:
At least three years of supervisory experience in the Human resources field. Certification in
Group Benefits through a certified employee benefits program.
CED C/p`
Jr` T
EST. UNITED C= OF YORKVH LE
Human Resources Manager—JOB DESCRIPTION
<CE ivy
Department: Finance
Reports to: Finance Director
Status: Exempt; Full-time
Supervises: Payroll Staff
Pay Classification: Human Resources Manager
Position Description Overview
This position is responsible for planning, coordinating,and supervising a variety of human
resources programs including employee benefits, employee relations,health and life insurance,
recruitment and selection, employee safety, salary administration,training,worker's compensation,
and related projects. This position is also responsible to supervise and manage the entire payroll
process.
Essential Job Functions
1. Plans, coordinates, and administers recruitment programs. Develops recruitment strategies with
departments and creates job postings and advertisements for position openings. Reviews and
evaluates employment applications. Conducts interviews with applicants and hires qualified
candidates. Schedules and conducts pre-employment reference checks and coordinates
applicable pre-employment testing and/or post-offer physical and drug screens.
2. Counsels employees, supervisors and managers concerning a wide array of issues including
performance,behavior,discipline,motivation, attitude and attendance.
3. Develops,recommends and interprets personnel policies and procedures.
4. Provides practical and timely problem-solving, counsel and advice to educate managers on
employment law issues and minimize the City's potential liability on all employment-related
matters.
5. Researches information and makes recommendations for proposals or special projects including
audits,job analysis and documentation and the performance evaluation system. Prepares,
revises and/or reviews job descriptions for relevance and applicability.
6. Conducts exit interviews with terminating employees. Evaluates exit interview feedback and
recommends responsive improvements to department and city operations.
7. Develops and facilitates training sessions as necessary. Educates departments on new policies,
programs,benefits and procedures. Conducts new employee orientation regarding payroll,
benefits, deferred compensation,pension, etc., and files necessary paperwork.
8. Assists departments with restructuring and reorganizations and related employee
communications.Assists departments with refining and improving internal processes and
systems.
9. Coaches employees and managers on professional development. Assists City departments with
preparing performance evaluations,goals,performance improvement plans and disciplinary
reports as needed.
10. Conducts necessary investigations and reports the outcomes to the department head responsible.
Will follow up with department head to ensure appropriate action was taken. If appropriate
action is not taken, will report the incident to the City Administrator for further action.
11. Coordinates processes, and maintains files for general City liability claims.
12. Responsible for tracking employee contribution amounts for City pension funds and monthly
remittance processing and filing for all pension and deferred compensation plans.
13. Coordinates benefit administration and submits required documents for all employee benefit
plans.
14. Coordinates COBRA and Retiree health insurance programs by providing benefit
information to employees prior to termination or retirement.
15. Maintains working relationship with all benefit providers and process all employee and City
insurance requests as needed.
16. Processes and reviews for accuracy all salary and position change of status forms for
employees.
17. Maintains the official City personnel and physical files for employees.
18. Keep records of various types of City and employee insurance policies and coverage.
19. Work with insurance vendors seeking the best plan(s) for the City.
20. Retains, maintains, and processes confidential personnel and labor related documents
concerning claims, grievances, complaints, ongoing disciplinary investigations, collective
bargaining matters and impasse contingency planning.
21. Create and maintain the Human Resource Procedure Manual as well as the Employee
Manual.
22. Complies with all personnel safety rules and regulations,both written and verbal.
23. Performs other related duties as directed.
Requirements
1. Requires the ability to provide formal instruction in a classroom or other structured setting.
2. Considerable knowledge of human resources and employee benefit practices and procedures.
3. Ability to apply the personnel rules and regulations of the City code.
4. Ability to handle confidential information with tact and diplomacy.
5. Requires excellent organizational skills,the ability to handle multiple projects and priorities,
and the ability to exercise sound judgment.
6. Requires the skills in the use of standard office machinery, personal computers, 10-key
calculators, and familiarity with spread sheet(Excel) and word processing(Word) software.
7. Ability to organize and maintain personnel and related file systems.
8. Requires the ability to apply principles of influence systems such as supervision, managing,
leading,teaching, directing, planning, coordinating and controlling. Ability to exercise
independent judgment to apply facts and principles for developing approaches and
techniques to problem resolution.
9. Ability to work with others and to interface with other departments.
Experience and Education
1. Bachelor's degree in Human Resources, Personnel Management, Communications or Public
Administration required. Master's degree preferred.
2. Minimum of four(4)years Human Resources/Personnel Management experience required.
Recruiting,benefits, staffing,and employee relations experience in a governmental setting highly
preferred.
3. An equivalent combination of education and experience that provides the required
knowledge, skills and abilities sufficient to perform the essential duties of the job as those
listed above may be considered.
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or a logical assignment to the position. This job description does not
constitute an employment agreement between the employer and employee, and is subject to
modification by the employer as the needs of the employer and/or agency change, or requirements of
the position change.
Current Range Propos d Range %Increase in Ran e
Position Name Low High Low High Low High
Accounting Clerk 1 32,323 45,575
Administrative Assistant 35,898 48,690
Administrative Secretary 36,032 48,395
Assistant CRy Administrator 65,290 90,688
Chief of Police 73,310 97,176
City Administrator 85,201 113,788
City Engineer 63,807 88,587
Civil Engineer 56,966 78,548
--to-mmunity Development Director 72,000 95,692
Community Relations Officer 50,293 70,410
Director of Public Works 69,111 91,841
Engineering Administrative Assistant 37,496 51,865
Engineering Technician 44,191 55,290
Finance Director 68,565 92,195
GIS Coordinator 47,494 66,264
ITSpecialist 57,704 80,786
Janitor 30,192 42,820
Operator 40,215 52,748
Ci Parks Designer 41,000 57,000
Payroll Benefits Specialist 42,138 57,737 Deleted if up rade is passed
PROPOSED Human Resources Manager N/A N/A 44,372 62,658 5% 9%
Police Lieutenant 62,181 84,472
Police Office Su ervisor 36,998 48,172
Police Records Clerk 28,816 42,820
Police Records Su ervisor 34,096 48,172
Police Sergeant 57,295 73,001
Foreman 45,550 60,961
Maintenance Worker 1 33,280 44,145
Maintenance Worker II 36,892 51,081
Receptionist 27,539 37,037
Senior Accounting Clerk 36,410 49,342
Senior Engineering Technician 45,338 63,641
Senior Planner 43,849 62,044
Urban Planner 41,000 57,000
- Utility..Billing Clerk 30,954 42,820
Parks and Recreation Director 69,480 90,520
Program Supervisor 32,085 51,383
Recreation Coordinator 32,085 51,383
Superintendent of Parks 46,500 70,000
Superintendent of Recreation 43,458 66,476
Revised 6/01
VILLAGE OF SOUTH ELGIN
OB DESCRIPTION
Job Title: Human Resources Specialist
Department: Finance
Reporting Structure: Reports to the Assistant to the Finance Director and
Director of Finance
FLSA Status: Exempt
JOB PURPOSE STATEMENT
Recommend, organize,and evaluate policies,programs, and services related to personnel
administration. Implement a variety of personnel programs including,but not limited to,employee
recruitment, selection,orientation,training, and development; equal employment opportunities;
compensation and benefits administration; occupational safety; employee relations; record keeping
and reporting; and compliance with applicable federal, state, and local regulations and laws.
SUPERVISION RECEIVED
Works under the general supervision of the Assistant to the Finance Director and the Director of
Finance.
' SUPERVISION EXERCISED
None
ESSENTIAL DUTIES AND RESPONSIBILITIES
This description should not be construed to contain every function/responsibility that may be
required to be performed by an incumbent in this job. Incumbents are required to perform other
related essential and additional functions as assigned. Job functions are not necessarily listed in
priority order.
Implement Village recruitment activities including,but not limited to,preparation,publication and
distribution of job announcements to assure adequate pool of qualified applicants;review of
applications to screen those failing to meet minimum job specifications pertaining to work
experience,education, training, skills,compensation needs, and other qualifications; inform
applicants of job responsibilities and duties,compensation parameters,benefits programs, working
conditions,Village policies and procedures,career opportunities, and other related information;
perform reference,educational, and background checks; administer interview and test procedures,
when applicable; schedule post offer medical examinations; and plan and conduct new employee
orientation sessions.
Plan, direct, oversee,coordinate,promote,conduct, and/or administer training and development
programs and policies for Village personnel; confer with the Village Administrator and Department
Heads to determine training needs; and schedule individual employees for training.
Maintain a personnel file for each employee of the Village, pursuant to the Personnel Polices and
Procedures Manual.
Processes monthly health, dental and life insurance invoices.
Assist Village Administrator with job classification and market priced base pay plan and related
compensation matters; monitor personnel action report forms and pay increases for compliance
with annual budget, and,if in compliance,recommend Village Administrator's approval of same;
coordinate compensation activities with payroll activities within the Finance Department, as
necessary;perform annual market analysis of benchmark positions to determine Village
competitiveness;review,revise, add, and/or delete job descriptions from the plan following
approval by the Village Administrator; and communicate and explain compensation plans,policies,
and programs to Village personnel.
Implement General Liability and Workers Compensation Insurance;evaluates services,coverage
and options available and recommends chances if appropriate.
Coordinate and implement employee benefit programs and policies including,but not limited to,
health, dental, life, unemployment,and AD&D insurance,deferred compensation,flexible spending
accounts,EAP,various paid leave and COBRA; evaluate services, coverage and options available
for benefit programs and recommend changes,if appropriate;negotiate competitive contracts
and/or renewals with vendors and recommend contract awards to Village Administrator;resolve
vendor and employee problems; update and maintain benefit program invoices and authorize
payment of same; enroll employees in benefit programs;monitor and maintain paid leave and other
employee benefit records for compliance with Village policies; assist with annual sick time buyout
program;confer with Village Administrator and others to ensure the policies and programs comply
with federal and state requirements;recommend benefit program and policy changes to assure
competitiveness and legal compliance; and prepare and distribute written and verbal information to
inform employees of benefit programs and policies.
Provide backup to the payroll clerk including record keeping and reconciliation duties for the
payroll system. Reconcile attendance reports and secure temporary personnel whenever necessary
as approved by the Village Administrator.
Assist Village Administrator, department heads and supervisors to evaluate and resolve employee
grievances and problems consistent with federal and state requirements and Village policy;conduct
exit interviews and otherwise gather information on employee feelings about factors which may
affect morale, motivation and efficiency; prepare reports on employee comments; and determine
causes of personnel problems and recommend actions to minimize or eliminate same.
Collect and maintain records and compile statistical reports of employee characteristics for
governmental reporting purposes,employee benefit selections and various personnel transactions
such as,recruitment,interviews, hires,performance appraisals and ratings, salaries,promotions,
transfers,discipline, and terminations.
Coordinate Tuition Reimbursement Program,Employee Award Program and other programs or
policies pursuant to the Personnel Polices and Procedures Manual or as implemented from time to
2 6/01
time by the Village Administrator;presents award to outstanding Village employee at Board
meeting quarterly.
Process travel and expense reports.
Periodically review and analyze Village personnel procedures,policies, and programs; conduct a
variety of research and survey projects involving matters such as salary and benefits,recognition
programs, or other projects as deemed appropriate by the Village Administrator; prepare reports on
findings including recommended policy,procedure, and program changes, solutions to specific
problems, and/or recommended courses of action.
Prepare federal, state, and local agency reports as required by law.
ADDITIONAL DUTIES AND RESPONSIBILITIES
The duties listed above are intended only as illustrations of the various types of work that may be
performed.The omission of specific statements of duties does not exclude them from the position if
the work is similar,related or a logical assignment to the position.
Assist in the review of internal controls and makes recommendations for improvement.
Provides backup support to related positions during peak time activity, vacation, sickness or leaves
of absence so that the operations of the department function efficiently.
Perform special projects at the direction of the Director of Finance, Village Administrator or
Assistant to Administrator.
The Village intends to comply with all safety laws and/or ordinances. All employees, as a
condition of their employment are expected to perform all tasks in the most safe and efficient
manner as outlined in the Village's Comprehensive Safety Policy and General Safety Work
Rules.
QUALIFICATIONS
Education and Experience:
(A) Bachelors degree (B.S.) from a four year college or university majoring in human
resources, public, or business administration or a closely related field; and
(B) Three to five years work experience in a human resource capacity with CEBS,
CCP and/or other human resource certifications preferred; or
(C) Any equivalent combination of education and experience.
3 6/01
Necessary Knowledge,Skills and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
(A) Language Ability: Ability to read, analyze and interpret,human resource
periodicals,professional journals, technical procedures, government regulations and
legal documents. Ability to respond to common inquiries from employees and
management staff. Ability to maintain confidentiality when the situation warrants.
(B) Mathematical Ability: Ability to add, subtract,multiply and divide in all units of
measure, using whole numbers, common fractions and decimals. Ability to
compute rate,ratio and percent.
(C) Reasoning Ability: Ability to define problems,collect data,establish facts and draw
valid conclusions.
(D) Computer Skills: Word Processing, spreadsheets,e-mail, database software,
desktop publishing and internet.
(E) Special Skills: Comprehensive knowledge of current laws,principles, practices,
methods, and techniques pertaining to human resources management and
administration; considerable knowledge of employee classification, compensation
and benefits matters; working knowledge of employee recruitment, training, safety
and labor relations matters; ability to interpret and apply laws, policies, and
procedures to determine their impact on the Village; ability to analyze a variety of
human resources matters and develop sound recommendations related thereto;
ability to establish and maintain rapport with department heads and subordinate
staff; ability to ethically,tactfully and diplomatically resolve controversial human
resources situations.
SPECIAL CONDITIONS
A valid State of Illinois Drivers License.
TOOLS AND EQUIPMENT USED
The machines, tools and equipment that are used when performing the essential functions of the
job include Microsoft Office software, specific software developed for the Finance Department,
personal computer, including word processing, spreadsheet and data base software; mainframe
computer terminal; calculator; phone; copy machine; fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
4 6/01
While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk
and hear. The employee frequently is required to use hands to finger, handle or feel and reach
with hands and arms. The employee is occasionally required to stoop or kneel. The employee
must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25
pounds. Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision and depth perception.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions
While performing the duties of this job, the employee is regularly exposed to normal office
conditions. The noise level in the office environmental is usually moderate.
SELECTION GUIDELINES
Formal application;rating of education and experience; oral interview and reference check;job
related tests may be required.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Approval: Approval:
Supervisor Appointing Authority
I have read and understood all of the above. I have reviewed the duties and responsibilities
for which I am responsible,as well as the minimum requirements of this position with my
supervisor.
Date:
Employee Signature
Date:
Supervisor Signature
5 6/01
Ablvw4l
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2007-
RESOLUTION APPROVING THE REVISED JOB DESCRIPTION
FOR THE POSITION OF HUMAN RESOURCES MANAGER
(FORMERLY KNOWN AS "PAYROLLBENEFITS SPECIALIST")
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE, after
careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY
OF YORKVILLE to revise the job description for the position of Payroll/Benefits Specialist;
and
WHEREAS,the job position for Payroll/Benefits Specialist will be revised to have the
duties and responsibilities as set forth in the attached job description(Exhibit"A"); and
NOW,THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE THAT THE JOB DESCRIPTION FOR THE
POSITION OF PAYROLL/BENEFITS SPECIALIST IS HEREBY REVISED.
The job description(as revised by this resolution) for said position is attached hereto and
is made part hereof as Exhibit"A", said description hereby taking the place of the former job
description for Payroll/Benefits Specialist. The hiring of a person to fill the said position should
be subject to all probationary rules and regulations as set out in the current Employee Manual.
This resolution shall become effective upon its passage.
JAMES BOCK JOSEPH BESCO
VALERIE BURD PAUL JAMES
ROSE SPEARS MARTY MUNNS
JASON LESLIE GARY GOLINSKI
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
day of , A.D. 2007.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of ,A.D. 2007.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United "City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
111 Cary ited City of Yorkville Memo
per(' Game Farm Road
cville, Illinois 60560
phone: 630-553-8545
630-553-3436
Date: April 10, 2007
To: John Crois, Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Eric Dhuse, Director of Public Works
Sue Mika, Finance Director
Subject: In-Town Road Program(Phase 2 Utilities)—Potential Change Order#1
Today I was notified by Smith Engineering Consultants of an issue on Heustis Street
between Van Emmon and Fox Streets. Watermain work on that street is proceeding,but
we have found that the existing clay sanitary sewer is closer to the new watermain than
IEPA standards allow. The sewer was constructed many years and no accurate records
exist that show it's location, although we know that it gradually runs from the east side of
the street to the west side. Attempts to more accurately determine it's location last year
by televising/jetting and running a tracing wire along its length were unsuccessful due to
bends that were encountered in the sewer.
In order to comply with IEPA standards, the sewer needs to be replaced with watermain
quality pipe. The estimated cost of replacing this length of sewer is about$21,000. I
believe that there are sufficient bond funds to pay for this work.
Due to the timing of construction, we need to make a decision now regarding this sewer.
Please place this issue before the City Council at their meeting tonight to see if a there is
a consensus to perform the additional work. If direction to proceed is received, I will
present a formal change order for the work at a later date.
If you have any questions regarding this matter,please see me.