Resolution 2017-11 RESOLUTION No.2017- '
A RESOLUTION AUTHORIZING A CONTRACT WITH ALPHA BUILDING
MAINTENANCE SERVICE, INC. FOR THE INTERIOR
CITY HALL PAINTING PROJECT
WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the City has previously advertised for bids on November 9, 2016 for the
City Hall Painting Project and received nine bids on December 7,2016; and,
WHEREAS, based upon a review of the bids received and determination as to the
qualifications of the bidders, the corporate authorities of the United City of Yorkville have
determined that Alpha Building Maintenance Service, Inc. of Homer Glen, Illinois, having
submitted a bid in the amount of$18,875.00 is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the bid submitted by Alpha Building Maintenance Service, Inc., in the
amount not to exceed $18,875.00 is hereby accepted, and the Mayor and City Clerk are hereby
authorized and directed on behalf of the United City of Yorkville to execute a CONTRACT FOR
THE INTERIOR PAINTING OF CITY HALL AT 800 GAME FARM ROAD,YORKVILLE,
ILLINOIS with Alpha Building Maintenance Service, Inc., as attached hereto and made a part
hereof as Exhibit A.
Section 2: That this resolution shall be in full force and effect from and after its passage
and approval according to law.
Resolution No.2017-
Page 1
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of T�Lrc4a, 2017.
CITY CLERK
t l/
CARLO COLOSIMO KEN KOCH
JACKIE MILSCHEWSKI DIANE TEELING
CHRIS FUNKHOUSER y JOEL FRIEDERS
SEAVER TARULIS
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 17
day of FBle ftt , 2017.
MAYO
Resolution No.2017-A
Page 2
UNITED CITY OF YORKVILLE
CONTRACT FOR THE INTERIOR PAINTING OF CITY HALL
AT 800 GAME FARM ROAD, YORKVILLE, ILLINOIS
THIS CONTRACT made this day of , 2017, by and
between the United City of Yorkville, an Illinois municipal corporation hereinafter called
the "City" and Alpha Building Maintenance Service, Inc., an Illinois corporation located at
12713 Hadley Road,Homer Glen, Illinois, 60491,hereinafter called the "Contractor".
WITNESSETH:
WHEREAS, the City issued a Request for bids for interior painting of City Hall;
and,
WHEREAS, the City received bids and reviewed said bids to determine the
bidder that was the lowest responsible bidder and that said bid was in the best interest of
the City; and,
WHEREAS, the City Council has determined that to enter into a contract with
Alpha Building Maintenance Service, Inc., as further described herein and attached hereto
is in the best interest of the City.
NOW, THEREFORE, for and in consideration of their mutual promises and
agreements,the parties hereto do hereby agree as follows:
The Contractor agrees to furnish all materials, supplies, tools, equipment, labor
and other services necessary to commence and complete the interior painting of
City Hall in accordance with the terms and conditions stated in the:
INVITATION TO BID, SPECIFICATIONS, SPECIAL CONDITIONS,
GENERAL CONDITIONS and completed bid form attached hereto and made a
part hereof as Exhibit 1.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Contract as of the day and year first above
written:
UNITED CITY OF YORKVILLE
By:
Mayor
1
Attest:
City Clerk
CONTRACTOR: Al a Buil ' g Maintenance Service, Inc.
By: _}
Print Name and Title
Atte t:
Sc `C� u halter
P01i Name and Title
2
Exhibit 1
United City of Yorkville, Illinois
800 Game Farm Road, Yorkville, Illinois 60560
Invitation to Bid
The United City of Yorkville, Illinois will accept bids for:
Interior Painting of the City Hall, 800 Game Farm Road,
Yorkville, IL 60560
Sealed bids will be received at the Office of the Administrator, at 800 Game Farm
Road, Yorkville, Illinois 60560 until 10:00 AM on December 7, 2016.
Bids will be publicly opened and read at that time in the conference room of the
City Hall Office, 800 Game Farm Road, Yorkville, Illinois. Bids should be
submitted in sealed envelopes plainly marked "Interior Painting City Hall".
Bids are being solicited only from responsible and established bidders known to
be experienced and regularly engaged in this work. Satisfactory evidence that the
bidder has the necessary capital, equipment and personnel to do the work may be
required.
The City Council reserves the right to reject any or all bids and to accept any bid,
or portion thereof, which, is most advantageous to the City.
General questions regarding this bid shall be directed to Erin Willrett, Interim
Assistant City Administrator at 630-553-8574. All detailed questions concerning
the actual specifications are to be forwarded by email to ewillrettabyorkville.il.us
not less than ten (10) business days prior to the scheduled closing date.
The person or firm submitting the bid shall at all times observe and conform to all
laws, ordinances, and regulations of the Federal, State, and City which may in any
manner affect the bid.
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SPECIFICATIONS
Scope of Proiect:
The successful bidder shall complete the following work.
1. Include all labor,materials,and equipment for painting and finishing as described within the following
scope of work details.
2. Paint finishes being Eggshell,submitting samples of each color for final approval before starting
project. Prior to starting work,schedule a walk through for final verification of finishes and locations.
3. Mix and store paints in a safe area and provide proper protection for walls,floors,and building.
4. Paint all exposed drywall,and metal railings.
5. Examine building and conditions during walk through and identify any areas that are not clear or of
concern.
6. Identify any surfaces to be painted that are not acceptable before proceeding.
7. Comply with manufacturers written instructions and recommendations for application of the paint
products.
8. Clean surfaces of substances that could impair bond of paints,including,dirt,oil,grease and
incompatible paints. Prepare previously painted surfaces to successfully receive new finishes. Use
applicators and techniques suited for the surfaces to be finished.
9. At the end of each work day remove rubbish,empty cans,rags and other discarded materials from the
project site. After completing paint application clean spattered surfaces,removed spattered paints by
washing,scraping or other methods. Do not scratch or damage adjacent finished surfaces. Protect
work of other trades against damage from paint application.
10. At completion of project touch-up and restore damage or defaced surfaces and provide and follow-up
to punch-list items identified by owner and owner's representative.
11. Ceilings and soffits—Prepare ceilings and soffits for new coating,spot prime repaired areas,provide
repairs,provide 1-coat latex flat paint to ceilings and soffits.
12. General Painting—Prepare items to be painted as required prior to applying new coating. Spot prime
repaired areas. Apply 2-coats latex enamel to walls and surfaces.Apply 2-coats acrylic enamel to
metal stair railings.
13. Remove items from walls before commencing work and reinstall at completion. Owner will provide
direction on any items they do not want reinstalled.
14. Move all furniture and filing cabinets before commencing work and move back to the original location
at completion.
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15. Main Level—Refer to main level floor plan provided below.
Paint Schedule:
A=Sherwin Williams—Amazing Gray(SW 7044)
B=Sherwin Williams—Essential Gray(SW 6022)
C=Sherwin Williams—Secure Blue(SW 6508)
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16. Lower Level—Refer to lower level floor plan provided below.
Paint Schedule:
A=Sherwin Williams—Argos(SW 7065)
B=Sherwin Williams—Secure Blue(SW 6508)
�.. SECUREBLUE --<.
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BASEMENT FLOOR PLAN-ALTERNATES +�� swe:+a•ra y�LJ
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UNITED CITY OF YORKVILLE,ILLINOIS
SPECIAL CONDITIONS
1. Persons submitting bids Qualifications. If requested,the interested Person submitting the bid must provide
a detailed statement regarding the business and technical organization of the Person submitting the bid that is
available for the work that is contemplated. Information pertaining to financial resources,experiences of personnel,
previously completed projects,plant facilities,and other data may also be required to satisfy the City that the Person
submitting the bid is equipped and prepared to fulfill the Contract should the Contract be awarded to him. The
competency and responsibility of Persons submitting bids and of their proposed subcontractors will be considered in
making awards.
If requested by the City,the Person submitting the bid shall include a complete list of all equipment and manpower
available to perform the work intended. The list of equipment and manpower must prove to the City that the Person
submitting the bid is well qualified and able to perform the work,and it shall be taken into consideration in awarding
the Contract.
The City may make such investigations as it deems necessary, and the Person submitting the bid shall furnish to the
City all such information and data for this purpose as the City may request. A responsible Person submitting the bid
is one who meets all of the following requirements:
• Have adequate financial resources or the ability to secure such resources.
• Have the necessary experience, organization, and technical qualifications, and has or can acquire,the
necessary equipment to perform the proposed Contract.
• Is able to comply with the required performance schedule or completion date, taking into account all
existing commitments.
• Has a satisfactory record of performance,integrity,judgment,and skills.
• Is qualified and eligible under all applicable laws and regulations.
If the Person submitting the bid possesses a current Illinois Department of Transportation"Certificate of Eligibility"
with an amount for the work specified at least equal to the minimum amount of qualification indicated on the Legal
Notice he may choose to provide the City a copy of the certificate in lieu of providing the above mentioned Persons
submitting bids Qualification requirements.
2. Basis of Payment: the Contractor shall submit with each payment request the Contractor's Partial Waiver
of Lien for the full amount of the requested payment. Beginning with the second payment request, and with each
succeeding payment request,the Contractor shall submit partial waivers of lien for each subcontractor and supplier
showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor's work,less
retainage, included on the previous payment request. The Contractor's request for final payment shall include the
Contractor's Final Waiver of Lien which shall be for the full amount of his Contract, including any change orders
thereto, and Final Waivers of Lien from all subcontractors and suppliers for which Final Waivers of Lien have not
previously been submitted.
3. Project Acceptance Procedures: All final pay item quantities shall be agreed upon between the City and the
Contractor, and a final invoice shall be submitted by the Contractor, complete with all required waivers of lien and
surety. Approval of the final pay estimate by the City Administrator shall constitute acceptance of the project by the
United City of Yorkville,and written notice of such action shall be given to the Contractor. The date of approval of
the final pay estimate shall be the Date of Acceptance.
Prior to the required Date(s) of Substantial Completion, a partial project acceptance may be granted in accordance
with the foregoing procedure for entire project acceptance,with the exception that the pay estimate for the quantities
of items included in the partial project acceptance shall not be the final pay estimate for the entire project. In the
case of the City's acceptance of any portion of the work as may be required because of the inclusion of a Date of
Substantial Completion requirement,or for other reasons as may be agreed to by the United City of Yorkville,such
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partial acceptance action shall not constitute acceptance of any other portion of the project not noted in the written
notice of partial acceptance which shall be provided to the Contractor by the City Administrator.
4. General Guarantee: Neither the final certificate of payment nor any provision in the Contractor
Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not
done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express
warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the
work and pay for any damage to other work resulting therefrom,which shall appear within a period of one(1)year
from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will
give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and
workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond
requirements,if required.
Unless otherwise amended in writing by the City Administrator,the date of the Start of any Guarantees,Warranties
and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project.
5. Termination of Contract: the United City of Yorkville reserves the right to terminate the whole or any part
of this Contract,upon written notice to the Contractor,in the event that sufficient funds to complete the Contract are
not appropriated by the corporate authorities of the United City of Yorkville.
The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon
written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the
Contractor to perform any of the provisions of this Contract,or failure to make sufficient progress so as to endanger
performance of this Contract in accordance with its terms. In the event of default and termination,the United City of
Yorkville may procure,upon such terms and in such manner as the United City of Yorkville may deem appropriate,
supplies or services similar to those so terminated.
The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is
submitted to the United City of Yorkville that failure to perform the Contract was due to causes beyond the control
and without the fault or negligence of the Contractor.
6. Notification of Work. The Contractor shall notify the City Administrator 48 hours prior to commencement
of work.
7. Cleaning: During work, the Contractor and his subcontractors shall remove from the premises, rubbish,
waste material, and accumulations,and shall keep the premises clean. The Contractor shall keep the premises clean
during construction to the satisfaction of the City Administrator.
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UNITED CITY OF YORKVILLE,ILLINOIS
GENERAL CONDITIONS
These General Conditions apply to all bids requested and accepted by the City and become a part of the contract
unless otherwise specified. Persons submitting bids or their authorized representatives are expected to fully inform
themselves as to the conditions, requirements, and specifications before submitting. The City assumes that
submission of a bid means that the person submitting the bid has familiarized himself with all conditions and intends
to comply with them unless noted otherwise.
1. Forms — All bids must be submitted on the forms provided, complete with all blank spaces filled in and
properly signed in ink in the proper spaces. All bid forms may be obtained from the City Administration
Office,800 Game Farm Road,Yorkville,Illinois 60560 and when completed delivered to the same Office
prior to the bid closing date and time. Persons submitting bids may attach separate sheets for the purpose of
explanation,exception,or alternative bid and to cover required unit prices.
2. Submittal of Bid—Bids must be submitted to the attention of the City Administrator.
3. Examination of Bid, Specifications, and Site—The person submitting the bid shall carefully examine the
bid forms which may include the request for bid, instruction to Persons submitting bids, general conditions,
special conditions,plans, specifications,bid form,bond, and any addenda to them, and sites of the proposed
work(when known)before submitting the bid. The person submitting the bid shall verify all measurements
relative to the work, shall be responsible for the correctness of same. The person submitting the bid will
examine the site and the premises and satisfy themselves as to the existing conditions under which the person
submitting the bid will be obligated to operate. Failure of the person submitting the bid to notify the City,in
writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and
specified, will be construed as meaning no such conditions exist and no additional moneys will be added to
the contract.
The submission of the bid shall be considered conclusive evidence that the person submitting the bid has
investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully
informed as to character,quality,quantities,and costs of work to be performed and materials to be furnished,
and as to the requirements of the bid forms. If the bid is accepted, the person submitting the bid will be
responsible for all errors in his bid resulting from his failure or neglect to comply with these instructions,and
the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from
such failure or neglect.
4. Scope of Work — The person submitting the bid shall supply all required supervision, skilled labor,
transportation,new materials,apparatus,and tools necessary for the entire and proper completion of the work.
The person submitting the bid shall supply, maintain and remove all equipment for the performance of the
work and be responsible for the safe,proper and lawful construction,maintenance and use of the same. This
work shall be completed to the satisfaction of the City. The person submitting the bid shall provide adequate
protection of the job site to protect the general public. The City is not responsible for area safety. The person
submitting the bid is solely and exclusively responsible for construction means,methods,technologies and site
safety.
5. Completeness— All information required by the Bid must be supplied to constitute a responsive bid. The
Person submitting the bid shall include the completed Bid Sheet. The City will strictly hold the person
submitting the bid to the terms of the bid. The bid must be executed by a person having the legal right and
authority to bind the person submitting the bid.
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6. Error in Bids—When an error is made in extending total prices,the unit bid price and/or written words shall
govern. Otherwise,the person submitting the bid is not relieved from errors in bid preparation. Erasures in
bids must be explained over signature of person submitting the bid.
7. Withdrawal of Bids—A written request for the withdrawal of a bid or any part thereof may be granted if the
request is received by the City Administrator prior to the Closing Date.
8. Person submitting the bid Interested in More than One Bid—Unless otherwise specified,if more than one
bid is offered by any one party,by or in the name of his or their agent,partner,or other persons,all such bids
may be rejected. A party who has quoted prices on work, materials, or supplies to other Persons submitting
bids is not thereby disqualified from quoting prices to other Persons submitting bids or from submitting a bid
directly for the work,materials,or supplies.
9. Person submittina the bid's qualifications—No award will be made to any person submitting the bid who
cannot satisfy to the City that they have sufficient ability and experience in this class of work, as well as
sufficient capital and equipment to do the job and complete the work successfully within the time named(i.e.
responsible). The City's decision or judgment on these matters shall be final and binding. The City may
make such investigations as it deems necessary. The person submitting the bid shall furnish to the City all
information and data the City may request for the purpose of investigation.
10. Bid Award for All or Part—Unless otherwise specified,bids shall be submitted for all of the work or items
for which bids are requested. The City reserves the right to make award on all items, or any of the items,
according to the best interests of the City.
11. Samples— Samples or drawings requested shall be delivered and removed at no cost to the City. The City
shall not be responsible for damage to samples. Samples shall be removed by the person submitting the bid
within thirty(30) days after notification. Samples must be submitted prior to the time set for the opening of
bids.
12. Equipment or Materials—Each person submitting the bid shall submit catalogs, descriptive literature, and
detailed drawings necessary to fully describe those features or the material or work not covered in the
specifications. The parts and materials bids must be of current date (latest model) and meet specifications.
This provision excludes surplus, remanufactured, and used products except as an alternate bid. The brand
name and/or manufacturer of each item proposed must be clearly stated in the bid. Guarantee and/or warranty
information must be included with this bid.
13. Toxic Substance—Prior to delivery of any material which is caustic, corrosive, flammable or dangerous to
handle, the supplier shall provide written directions as to methods of handling such products, as well as the
antidote or neutralizing material required for its first aid(Material Safety Date Sheet).
14. Delivery—Where applicable all materials shipped to the City must be shipped F.O.B. delivered, designated
location, Yorkville, Illinois. If delivery is made by truck, arrangements must be made in advance by the
person submitting the bid,with concurrence by the City, for receipt of the materials. The materials must be
delivered where directed.
15. Estimated Bid Quantities — On "Estimated Quantities", the City may purchase more or less than the
estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the
estimated quantity of each item,unless otherwise agreed upon.
16. Trade Names—Alternative Bid—When an item is identified in the specifications by a manufacturer's or
trade name or catalog number,the person submitting an alternative shall identify that item.
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If the specifications state"or equal"bids on other items will be considered provided the person submitting the
bid clearly identifies in his bid the item to be furnished, together with any descriptive matter which will
indicate the character of the item.
Persons submitting bids which deviate from these specifications, but which they believe are equivalent, are
requested to submit alternate bids. However,ALTERNATE BIDS MUST BE CLEARLY INDICATED AS
SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The bid
must be accompanied by complete specifications for the items offered. Persons submitting bids wishing to
submit a secondary bid must submit it as an alternate bid.
The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications is
of equivalent or better quality.
17. Price—Unit prices shall be shown for each unit on which there is a bid as well as the aggregate price and shall
include all packing, crating, freight and shipping charges, and cost of unloading at the destination unless
otherwise stated in the bid.
Unit prices shall not include any local, state,or federal taxes. The City is exempt,by law, from paying State
and City Retailer's Occupation Tax,State Service Occupation and Use Tax and Federal Excise Tax. The City
will supply the successful person submitting the bid with its tan exemption number.
18. Consideration of Bid—No bid will be accepted from or contract awarded to any person,firm or corporation
that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or
otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the
City.
The person submitting the bid,if requested,shall present within 48 hours evidence satisfactory to the City of
performance ability and possession of necessary facilities, pecuniary recourses and adequate insurance to
comply with the terms of these specifications and contract documents.
19. Execution of Contract — The successful person submitting the bid shall, within fourteen (14) days after
notification of the award: (a)enter into a contract in writing with the City covering all matters and things as
are set forth in the specifications and his bid and(b) carry insurance acceptable to the City, covering public
liability,property damage,and workmen's compensation.
After the acceptance and award of the bid and upon receipt of a written purchase order executed by the proper
officials of the City, this Instruction to Persons submitting bids, including the specifications, will constitute
part of the legal contract between the United City of Yorkville and the successful person submitting the bid.
20. Performance and Labor and Material Payment Bonds — Unless specifically waived or amended in the
Special Conditions, the successful person submitting the bid shall furnish at the time of execution of the
contract a performance bond for the full amount of the contract acceptable in form and surety to the City to
guarantee the completion of any work to be performed by the contractor under the contract.
Unless specifically waived or amended in the Special Conditions, the successful person submitting the bid
shall furnish at the time of execution of the contract a bond for the full amount of the contract acceptable in
form and surety to the City conditioned upon the faithful performance and completion of the contract,
payment of material used in such work,and for all labor performed in such work including by subcontractors.
In the event that the person submitting the bid fails to furnish the bonds within 14 days after notification of the
award,then the bid guarantee shall be retained by the City as liquidated damages and not as a penalty. It is
agreed that the sum is a fair estimate of the amount of damages that the City will sustain due to the person
submitting the bid's failure to furnish the bonds.
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21. Compliance with All Laws—All work under the contract must be executed in accordance with all applicable
federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the
preparation of the bid or performance of the contract.
22. Prevailin¢Wage—Not less than the prevailing rate of wages as established by the City shall be paid by the
Contractor and each subcontractor to its laborers, workers, and mechanics constructing public works under
this contract as determined by the Illinois Department of Labor pursuant to the Prevailing Wage Act (820
ILCS 130/0.01 et seq.). It shall be the responsibility of the Contractor to monitor the prevailing wage rates for
any increase in rates during the contract and adjust wage rates accordingly. The current prevailing wage rates
are available on the Illinois Department of Labor web site at www.state.il.us/agencv/idol or by calling the
United City of Yorkville at 708-283-4950.
The Contractor and its subcontractors shall comply with Section 5 of the Act that requires the Contractor and
its subcontractors to submit to the City monthly certified payroll records along with a statement affirming that
such records are true and accurate,that the wages paid to each worker are not less than the required prevailing
rate and that the Contractor or subcontractor is aware that filing records it knows to be false is a Class B
misdemeanor. Each month's certified payroll(s)must be filed with the City before the end of the next month
or prior to payment by the City for work that includes that payroll.
23. Compliance with the Substance Abuse Prevention on Public Works Proiects Act—The Contractor and its
Subcontractors shall comply with the Substance Abuse Prevention on Public Works projects Act(820 ILCS
265/1 et seq.)and prior to commencing work on a"public works"project(as defined in the Prevailing Wage
Act) file with the City its program to comply with the Act or file that portion of its collective bargaining
agreement that deals with the matters covered by the Act.
24. Eaual Employment Opportunity—During the performance of the contract and/or supplying of materials,
equipment,and suppliers,person submitting the bid must be in full compliance with all provisions of the Acts
of the General Assembly of the State of Illinois relating to employment, including equal opportunity
requirements.
25. Contract Alterations—No amendment of a contract shall be valid unless made in writing and signed by the
City Administrator or his authorized agent.
26. Notices—All notices required by the contract shall be given in writing.
27. Nonassignability—The Contractor shall not assign the contract,or any part thereof,to any other person,firm,
or corporation without the previous written consent of the City Administrator. Such assignment shall not
relieve the Contractor from his obligations,or change the terms of the contract.
28. Indemnity—To the fullest extent permitted by law,the Contractor hereby agrees to defend, indemnify, and
hold harmless the City,its officials,agents,and employees,against all injuries,deaths,loss,damages,claims,
patent claims, suits, liabilities,judgments,cost, and expenses,which may in anywise accrue against the City,
its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this
work by the Contractor, its employees,or subcontractors,or which may anywise result therefore, except that
arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own
expense,appear,defend,and pay all charges of attorneys and all costs and other expenses arising therefore or
incurred in connections therewith,and,if any judgment shall be rendered against the City,its officials,agents,
and employees,in any such action,the Contractor shall,at its own expense,satisfy and discharge the same.
Contractor expressly understands and agrees that any performance bond or insurance policies required by this
contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify,keep,
and save harmless and defend the City,its officials,agents,and employees as herein provided.
29. Insurance — In submission of a proposal, the person submitting the proposal is certifying that he has all
insurance coverages required by law or would normally be expected for person submitting the proposal's type
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of business. Commercial General Liability Insurance: Contractor shall provide commercial general liability
insurance policy that includes products, operations and completed operations (with no exclusion for sexual
abuse or molestation).Limits should be at least:Bodily injury&property damage with an occurrence limit of
$1,000,000: Personal & advertising injury limit of$1,000,000 per occurrence: General aggregate limit of
$2,000,000 (other than products and completed operations): Products and completed operations aggregate
limit of$2,000,000. The policy shall name the City as an additional insured. Such coverage will be provided
on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self-
insured retention carried by the City. Such coverage shall contain a broad form contractual liability
endorsement or similar wording within the policy form.
30. Default—The City may terminate a contract by written notice of default to the Contractor if-
a.
£a. The Contractor fails to make delivery of the materials or perform the services within the time
specified in the bid,or
b. fails to make progress so as to endanger performance of the contract,or
C. fails to provide or maintain in full force and effect, the liability and indemnification coverages or
performance bond as required.
If the City terminates the contract, the City may procure supplies or services similar to those so terminated,
and the Contractor shall be liable to the City for any excess costs for similar supplies and services,unless the
Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the
control and without the fault or negligence of the Contractor.
31. Inspection—The City shall have a right to inspect,by its authorized representative,any material,components,
or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the
authorized representative as not in accordance with the terms of the specifications shall be replaced by the
Contractor at no cost to the City.
32. Supplementary Conditions — Wherever special conditions are written into the specifications or
supplementary conditions which are in conflict with conditions stated in these Instructions to Person
submitting the bid, the conditions stated in the specifications or supplementary conditions shall take
precedence.
33. Permits and Licenses—The successful person submitting the bid and their subcontractor(s) shall obtain, at
their own expense,all permits and licenses which may be required to complete the contract. Fees for all City
permits and licenses shall be waived.
34. Person submitting the bid's Certification—- In compliance with the Illinois State Law that requires each
person submitting the bid to file a certification regarding bid rigging and bid rotating and that it is not
delinquent in its taxes.
35. Change Orders—After the contract award,changes in or additions to the work and/or a change in the amount
of money to be paid to the person submitting the bid must be the result of an approved change order approved
by the City Administrator and/or City Council.
36. Time of Completion— The successful person submitting the bid shall completely perform its bid in strict
accordance with its terms and conditions within the number of consecutive calendar days after notification of
award of the contract as stated in the bid.
37. Payment—Payment will be made within thirty (30) days after acceptance of the job by the City after the
completion of the work as covered within the contract documents.
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38. Guarantees and Warranties—All guarantees and warranties required shall be furnished by the successful
person submitting the bid and shall be delivered to the City before final payment on the contract is issued.
39. Waiver of Lien — where applicable a waiver of lien and contractor's affidavit must be submitted by the
successful person submitting the bid,verifying that all subcontractors and material invoices have been paid prior to
the City approving final payment.
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BID
Note: The Person submitting the bid must complete all portions of this Bid
The undersigned, having examined the specifications, and all conditions affecting the
specified project, offer to furnish all services, labor and incidentals specified for the price
below.
It is understood that the City reserves the right to reject any and all bids and to waive any
irregularities and that the prices contained herein will remain valid for a period of not less
than ninety(90) days.
I(We)propose to complete the following project as more fully described in the specifications
for the following:
1. Painting Interior of Building
Miscellaneous
1. Specify Date Work Can Begin/End
Notes to Design and Bid:
do represent that I am(title)
of(company) , and that
the attached submittal complies in all respects with the safety and accessibility standards
as set forth in this request for bids either by inclusion or by reference. Please attach
required submittals and any additional supporting information.
Our firm has not altered any of the written texts within this document. Only those areas
requiring input by the respondent have been changed or completed.
Our firm will comply with the Prevailing Wage requirements as outlined in section
entitled"A. General Conditions"and Public Act 095-0635.
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If it is the Contractor's intention to utilize a subcontractor(s) to fulfill the requirements of the
Contract, the City must be advised of the subcontractor's company name, address,
telephone and fax numbers, and a contact person's name at the time of bid submittal.
YES NO
Will you be utilizing a subcontractor?
If yes,have you included all required
Information with your bid submittal?
I hereby certify that the item(s)proposed is/are in accordance with the specifications as noted
and that the prices quoted are not subject to change; and that
The Person submitting the bid is not barred by law from submitting a bid to the City for the
project contemplated herein because of a conviction for prior violations of either Illinois
Compiled Statutes, 720 ILCS 5/33E-3 (Bid Rigging)or b720 ILCS 5/33-4(Bid Rotating);
and that
The Person submitting the bid is not delinquent in payment of any taxes to the Illinois
Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that
The Person submitting the bid provides a drug free workplace pursuant to 30 ILCS 580/1, et
seq., and that
The Person submitting the bid certifies they have a substance-abuse program and provide
drug testing in accordance with 820 ILCS 130/1 IG, Public Act 095-0635; and that
The Person submitting the bid is in compliance with the Illinois Human Rights Act 775 ILCS
5/1.101 et seq. including establishment and maintenance of sexual harassment policies
and program.
Firm Name Signed Name and Title
Street Address Print Name and Title
City State Zip E-mail Address
Phone Number Fax Number
Date
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BID
Note: The Person submitting the bid must complete all portions of this Bid
The undersigned, having examined the specifications, and all conditions affecting the
specified project,offer to famish all services,labor and incidentals specified for the price
below.
It is understood that the City reserves the right to reject any and all bids and to waive any
irregularities and that the prices contained herein will remain valid for a period of not less
than ninety(90)days.
I(We)propose to complete the following project as more fully described in the specifications
for the following:
1. Painting Interior of Building
$ 18,875.00
Miseellaneous
1. Specify Date Work Can Begin/End As soon as possible
Notes to Design and Bid:
1, Wayne Baxtrom do represent that 1 am(title)
General Manager of(company)_Alpha Building Maintenance of Kane County and that
the attached submittal complies in all respects with the safety and accessibility standards
as set forth in this west for bids either by inclusion or by reference. Please attach
required submittals and any additional supporting information.
Our firm has not altered any of the written texts within this document. Only those areas
requiring input by the respondent have been changed or completed.
Our firm will comply with the Prevailing Wage requirements as outlined in section
entitled"A. General Conditions"and Public Act 095-0635.
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ff it is the Contractor's intention to utilize a subcontractors)to fufll the requirements of the
Contract, the City must be advised of the subcontractor's company name, address,
telephone and f cr numbers, and a contact person's name at the time of bid submutaL
YES NO
Will you be utilizing a subcontractor?
If yes,have you included all required
Information with your bid submittal? N/A N/A
I hereby certify that the item(s)proposed istare in accordance with the specifications as noted
and that the prices quoted are not subject to change;and that
The Person submitting the bid is not bawd by law from submitting a bid to the City for the
project contemplated herein because of a conviction for prior violations of either Illinois
Compiled Statutes,720 ILCS 5/3313-3(Bid Rigging)or b720 ILCS 5/33-4(Bid Rotating);
and that
The Person submitting the bid is not delinquent in payment of any taxes to the Illinois
Department of Revenue in accordance with 6511.,CS 5/11-42.l;and that
The Person submitting the bid provides a drug free workplace pursuant to 30 ILCS 580/1,et
seq.,and that
The Person submitting the bid certifies they have a substance-abuse program and provide
drug testing in accordance with 820 ILCS 130/11G,Public Act 095-0635;and that
The Person submitting the bid is in compliance with the Illinois Human Rights Act 775 ILCS
5/1.101 et seq. including establishment and maintenance of sexual ent policies
and program.
Alpha Building Maintenance of Kane County
Firm Name Si arne and Title
7549 West 99th Place Wayne Baxtrom, General Manager
Street Address Print Name and Title
Bridgeview IL 60455 baxtromwayne@aol.com
City State Zip E-mail Address
(815) 458-8800 (815)485-9088
Phone Number Fax Number
December 6, 2016
Date
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