Resolution 2017-12 RESOLUTION No.2017- IQ,
A RESOLUTION AUTHORIZING A CONTRACT WITH TILES IN STYLE LLC,
OF WILLOWBROOK,ILLINOIS,FOR THE
CITY HALL FLOORING PROJECT
WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the City has previously advertised for bids on November 29, 2016 for the
City Hall Flooring Project and received five bids on December 28, 2016; and,
WHEREAS, based upon a review of the bids received and determination as to the
qualifications of the bidders, the corporate authorities of the United City of Yorkville have
determined that Tiles In Style, LLC, of Willowbrook, Illinois, having submitted a bid in the
amount of$74,276.59 is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the bid submitted by Tiles In Style, LLC, in the amount not to exceed
$74,276.59 is hereby accepted, and the Mayor and City Clerk are hereby authorized and directed
on behalf of the United City of Yorkville to execute a CONTRACT FOR REMOVAL AND
REPLACEMENT OF THE EXISTING CARPET AND VINYL COVE BASEBOARD AT
CITY HALL, 800 GAME FARM ROAD, YORKVILLE, ILLINOIS with Tiles In Style, LLC as
attached hereto and made a part hereof as Exhibit A.
Section 2: That this resolution shall be in full force and effect from and after its passage
and approval according to law.
Resolution No.2017-�oZ
Page 1
la
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of Fe bK-qa� , 2017.
CITY CL
t
CARLO COLOSIMO KEN KOCH
JACKIE MILSCHEWSKI DIANE TEELING
CHRIS FUNKHOUSER y JOEL FRIEDERS
SEAVER TARULIS
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 17
dayof Fc-mu'pa 12017.
O
Resolution No.2017- c1
Page 2
UNITED CITY OF YORKVILLE
CONTRACT FOR REMOVAL AND REPLACEMENT OF THE
EXISTING CARPET AND VINYL COVE BASEBOARD AT CITY
HALL, 800 GAME FARM ROAD, YORKVILLE, ILLINOIS
THIS CONTRACT made this day of , 2017, by and
between the United City of Yorkville, an Illinois municipal corporation hereinafter called
the "City" and Tiles In Style, LLC, an Illinois limited liability company located at 697
Executive Drive,Willowbrook, Illinois, 60527,hereinafter called the "Contractor".
WITNESSETH:
WHEREAS,the City issued a Request for bids for removal and replacement of the
existing carpet and vinyl cove baseboard at City Hall; and,
WHEREAS, the City received bids and reviewed said bids to determine the
bidder that was the lowest responsible bidder and that said bid was in the best interest of
the City; and,
WHEREAS, the City Council has determined that to enter into a contract with
Tiles In Style, LLC, as further described herein and attached hereto is in the best interest of
the City.
NOW, THEREFORE, for and in consideration of their mutual promises and
agreements, the parties hereto do hereby agree as follows:
1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor
and other services necessary to commence and complete the City's request for
removal and replacement of the existing carpet and vinyl cove baseboard at
City Hall in accordance with the terms and conditions stated in the:
INVITATION TO BID, SPECIFICATIONS, SPECIAL CONDITIONS,
GENERAL CONDITIONS and completed bid form attached hereto and made a
part hereof as Exhibit 1 except as amended hereinafter in this Contract.
2. That Alternate 1 on page 14 is selected by the City and incorporated into this
contract.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Contract as of the day and year first above
written:
1
UNITED CITY OF }YORKVILLE
By:
Mayor
Attest:
City Clerk
CONTRACTOR: Tiles In Style, LLC
By:
q Ri M,.1 22i� -- -
Print Name and Title
Attest: Ku=�L
kKi_ m 6 ,MRA w —
Print Name and Title
2
Exhibit 1
United City of Yorkville, Illinois
800 Game Farm Road, Yorkville, Illinois 60560
Invitation to Bid
The United City of Yorkville, Illinois will accept bids for:
Removal and Replacement of the Existing Carpet and Vinyl
Cove Baseboard at the City Hall, 800 Game Farm Road,
Yorkville, IL 60560
Sealed bids will be received at the Office of the Administrator, at 800 Game Farm Road,
Yorkville, Illinois 60560 until 10:00 am on December 28,2016.
Bids will be publicly opened and read at that time in the conference room of the City Hall Office,
800 Game Farm Road, Yorkville, Illinois. Bids should be submitted in sealed envelopes plainly
marked"Carpet and Baseboard City Hall".
Bids are being solicited only from responsible and established bidders known to be experienced
and regularly engaged I this work. Satisfactory evidence that the bidder has the necessary
capital, equipment and personnel to do the work may be required.
The City Council reserves the right to reject any or all bids and to accept any bid,or portion
thereof, which, is most advantageous to the City.
General questions regarding this bid shall be directed to Erin Willrett, Interim Assistant City
Administrator at 630-553-8574. All detailed questions concerning the actual specifications are
to be forwarded by email to ewillrett&Yorkville.il.us not less than ten(10)business days prior to
the scheduled closing date.
The person or firm submitting the bid shall at all times observe and conform to all laws,
ordinances, and regulations of the Federal, State, and City which may in any manner affect the
bid.
i
SPECIFICATIONS
Scone of Proiect:
Bid Bond: If the bidder's proposal for this project exceeds fifty thousand dollars($50,000.00),bids shall be secured
by a certified check,bank draft,satisfactory bid bond or approved letter of credit in the amount of ten percent(10%)
of the total bid price.
Performance Bond: If the bidder's proposal for the project is equal to or greater than$5,000.00 then the following
bonds shall be delivered to the City and shall become binding with the acceptance of the bid.
Performance bond satisfactory to the City,executed by Surety Company authorized to do business in the state or
otherwise secured in a manner satisfactory to the City,in an amount equal to 110%of the price specified.
The successful bidder shall complete the following work.
The Contractor shall remove all old material and supply and install all new material required for the project.
Carpet and Vinyl Cove Base replacement requirements are as follows:
1. Remove all existing carpet
2. Pre existing floor for new carpet
3. Remove all existing vinyl cove base
4. Prep existing walls for new vinyl cove base
5. Install and Supply new 24"X 24"carpet squares(City will select color)
6. Install and Supply new vinyl cove base
7. If necessary,tape,sand and mud all damage done to the walls to make ready for paint
8. Contractor will be responsible for obtaining all building permits
9. Contractor will supply dumpster(s)or will remove all debris daily from site
10. Contractor will be responsible for moving and resetting all furniture during the installation process
Carpet Requirements
• Tile,textured loop,certified cradle-to-cradle product
• Carpet tile must be capable of being recycled into carpet products in a closed loop,cradle to cradle
system
• Gauge: 1/10(Minimum)
• Face Weight:20oz.(Minimum)
• Yarn:Type 6(Face yarn to minimum of 25%total recycled content post-consumer and post-industrial)
• Modular carpet tile products must be warranted against cupping,dishing or doming for a period of no
less than 10 years from the date of purchase
• Warranty:Product warranted against edge ravel,delamination,zippering and wear(against more than
10%loss of pile fiber)under normal conditions for a minimum of 15 years.
• Dye: 100%solution dyed
• Tile Size:24"X 24"
• Pattern:Multi or Solid(City will select)
Vinyl Cove Base Requirements
• Commercial Grade
• 1/16"Toeless
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Site Restoration:The Contractor shall ensure that all debris generated by the project are removed from the project
area as needed to allow continued use by City staff,not less than daily,or as often as City staff deems necessary to
maintain safe working conditions in the area. More specifically,all construction debris,dust or any other materials
generated during the job shall be removed from the work area before completion. The work area includes all areas
where the carpet and vinyl baseboard will be replaced/installed. Upon completion of the entire project operation the
site should be returned to a like condition that existed prior to work being done.
Disposal of Material: Contractor shall legally dispose of all waste material generated from the project at a dump site
compliant with Local,State and Federal regulations. Contractor shall provide a report of the amount in cubic yards
of material disposed and where the material was disposed. The Contractor will be required to provide and sign a
disposal certificate acknowledgement form.
Contractor is responsible for all furniture moving and resetting.
All work will be bid as one project.
Alternate 1:
Laminate Flooring replacement requirements are as follows:
11. Remove all existing laminate flooring
12. Pre existing floor for new laminate flooring
13. Remove all existing vinyl cove base
14. Prep existing walls for new vinyl cove base
15. Install and Supply new laminate flooring(City will select color)
16. Install and Supply new vinyl cove base
17. If necessary,tape,sand and mud all damage done to the walls to make ready for paint
18. Contractor will be responsible for obtaining all building permits
19. Contractor will supply dumpster(s)or will remove all debris daily from site
20. Contractor will be responsible for moving and resetting all furniture during the installation process
Laminate Flooring Requirements
• Commercial Grade
• Install per manufacturer's specifications
Site Restoration:The Contractor shall ensure that all debris generated by the project are removed from the project
area as needed to allow continued use by City staff,not less than daily,or as often as City staff deems necessary to
maintain safe working conditions in the area. More specifically,all construction debris,dust or any other materials
generated during the job shall be removed from the work area before completion. The work area includes all areas
where the carpet and vinyl baseboard will be replaced/installed. Upon completion of the entire project operation the
site should be returned to a like condition that existed prior to work being done.
Disposal of Material: Contractor shall legally dispose of all waste material generated from the project at a dump site
compliant with Local,State and Federal regulations. Contractor shall provide a report of the amount in cubic yards
of material disposed and where the material was disposed. The Contractor will be required to provide and sign a
disposal certificate acknowledgement form.
Contractor is responsible for all furniture moving and resetting.
All work will be bid as one project.
UNITED CITY OF YORKVILLE,ILLINOIS
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SPECIAL CONDITIONS
1. Persons submitting bids Qualifications. If requested,the interested Person submitting the bid must provide
a detailed statement regarding the business and technical organization of the Person submitting the bid that is
available for the work that is contemplated. Information pertaining to financial resources,experiences of personnel,
previously completed projects,plant facilities,and other data may also be required to satisfy the City that the Person
submitting the bid is equipped and prepared to fulfill the Contract should the Contract be awarded to him. The
competency and responsibility of Persons submitting bids and of their proposed subcontractors will be considered in
making awards.
If requested by the City,the Person submitting the bid shall include a complete list of all equipment and manpower
available to perform the work intended. The list of equipment and manpower must prove to the City that the Person
submitting the bid is well qualified and able to perform the work, and it shall be taken into consideration in
awarding the Contract.
The City may make such investigations as it deems necessary,and the Person submitting the bid shall furnish to the
City all such information and data for this purpose as the City may request. A responsible Person submitting the bid
is one who meets all of the following requirements:
• Have adequate financial resources or the ability to secure such resources.
• Have the necessary experience, organization, and technical qualifications, and has or can acquire,the
necessary equipment to perform the proposed Contract.
• Is able to comply with the required performance schedule or completion date,taking into account all
existing commitments.
• Has a satisfactory record of performance,integrity,judgment,and skills.
• Is qualified and eligible under all applicable laws and regulations.
If the Person submitting the bid possesses a current Illinois Department of Transportation"Certificate of Eligibility"
with an amount for the work specified at least equal to the minimum amount of qualification indicated on the Legal
Notice he may choose to provide the City a copy of the certificate in lieu of providing the above mentioned Persons
submitting bids Qualification requirements.
2. Basis of Payment: the Contractor shall submit with each payment request the Contractor's Partial Waiver
of Lien for the full amount of the requested payment. Beginning with the second payment request, and with each
succeeding payment request,the Contractor shall submit partial waivers of lien for each subcontractor and supplier
showing that the amount paid to date to each is at least equivalent to the total value of that subcontractor's work,
less retainage, included on the previous payment request. The Contractor's request for final payment shall include
the Contractor's Final Waiver of Lien which shall be for the full amount of his Contract, including any change
orders thereto, and Final Waivers of Lien from all subcontractors and suppliers for which Final Waivers of Lien
have not previously been submitted.
3. Project Acceptance Procedures: All final pay item quantities shall be agreed upon between the City and
the Contractor, and a final invoice shall be submitted by the Contractor, complete with all required waivers of lien
and surety. Approval of the final pay estimate by the City Administrator shall constitute acceptance of the project
by the United City of Yorkville, and written notice of such action shall be given to the Contractor. The date of
approval of the final pay estimate shall be the Date of Acceptance.
Prior to the required Date(s)of Substantial Completion, a partial project acceptance may be granted in accordance
with the foregoing procedure for entire project acceptance,with the exception that the pay estimate for the quantities
of items included in the partial project acceptance shall not be the final pay estimate for the entire project. In the
case of the City's acceptance of any portion of the work as may be required because of the inclusion of a Date of
Substantial Completion requirement,or for other reasons as may be agreed to by the United City of Yorkville,such
partial acceptance action shall not constitute acceptance of any other portion of the project not noted in the written
notice of partial acceptance which shall be provided to the Contractor by the City Administrator.
6
4. General Guarantee: Neither the final certificate of payment nor any provision in the Contractor
Documents,nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not
done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any express
warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the
work and pay for any damage to other work resulting therefrom,which shall appear within a period of one(1)year
from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will
give notice of observed defects with reasonable promptness. The Contractor shall guarantee all materials and
workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond
requirements,if required.
Unless otherwise amended in writing by the City Administrator,the date of the Start of any Guarantees,Warranties
and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project.
5. Termination of Contract: the United City of Yorkville reserves the right to terminate the whole or any part
of this Contract,upon written notice to the Contractor,in the event that sufficient funds to complete the Contract are
not appropriated by the corporate authorities of the United City of Yorkville.
The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon
written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the
Contractor to perform any of the provisions of this Contract,or failure to make sufficient progress so as to endanger
performance of this Contract in accordance with its terms. In the event of default and termination,the United City
of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem
appropriate,supplies or services similar to those so terminated.
The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is
submitted to the United City of Yorkville that failure to perform the Contract was due to causes beyond the control
and without the fault or negligence of the Contractor.
6. Notification of Work. The Contractor shall notify the City Administrator 48 hours prior to commencement
of work.
7. Cleaning: During work, the Contractor and his subcontractors shall remove from the premises, rubbish,
waste material,and accumulations,and shall keep the premises clean. The Contractor shall keep the premises clean
during construction to the satisfaction of the City Administrator.
7
UNITED CITY OF YORKVILLE,ILLINOIS
GENERAL CONDITIONS
These General Conditions apply to all bids requested and accepted by the City and become a part of the contract
unless otherwise specified. Persons submitting bids or their authorized representatives are expected to fully inform
themselves as to the conditions, requirements, and specifications before submitting. The City assumes that
submission of a bid means that the person submitting the bid has familiarized himself with all conditions and
intends to comply with them unless noted otherwise.
1. Forms — All bids must be submitted on the forms provided, complete with all blank spaces filled in and
properly signed in ink in the proper spaces. All bid forms may be obtained from the City Administration
Office,800 Game Farm Road,Yorkville,Illinois 60560 and when completed delivered to the same Office
prior to the bid closing date and time. Persons submitting bids may attach separate sheets for the purpose of
explanation,exception,or alternative bid and to cover required unit prices.
2. Submittal of Bid—Bids must be submitted to the attention of the City Administrator.
3. Examination of Bid, Specifications, and Site—The person submitting the bid shall carefully examine the
bid forms which may include the request for bid, instruction to Persons submitting bids,general conditions,
special conditions,plans, specifications,bid form,bond,and any addenda to them,and sites of the proposed
work(when known)before submitting the bid. The person submitting the bid shall verify all measurements
relative to the work, shall be responsible for the correctness of same. The person submitting the bid will
examine the site and the premises and satisfy themselves as to the existing conditions under which the person
submitting the bid will be obligated to operate. Failure of the person submitting the bid to notify the City,in
writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and
specified, will be construed as meaning no such conditions exist and no additional moneys will be added to
the contract.
The submission of the bid shall be considered conclusive evidence that the person submitting the bid has
investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully
informed as to character,quality,quantities,and costs of work to be performed and materials to be furnished,
and as to the requirements of the bid forms. If the bid is accepted, the person submitting the bid will be
responsible for all errors in his bid resulting from his failure or neglect to comply with these instructions,and
the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from
such failure or neglect.
4. Scope of Work — The person submitting the bid shall supply all required supervision, skilled labor,
transportation, new materials, apparatus, and tools necessary for the entire and proper completion of the
work. The person submitting the bid shall supply,maintain and remove all equipment for the performance of
the work and be responsible for the safe,proper and lawful construction,maintenance and use of the same.
This work shall be completed to the satisfaction of the City. The person submitting the bid shall provide
adequate protection of the job site to protect the general public. The City is not responsible for area safety.
The person submitting the bid is solely and exclusively responsible for construction means, methods,
technologies and site safety.
5. Completeness—All information required by the Bid must be supplied to constitute a responsive bid. The
Person submitting the bid shall include the completed Bid Sheet. The City will strictly hold the person
submitting the bid to the terms of the bid. The bid must be executed by a person having the legal right and
authority to bind the person submitting the bid.
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6. Error in Bids—When an error is made in extending total prices,the unit bid price and/or written words shall
govern. Otherwise,the person submitting the bid is not relieved from errors in bid preparation. Erasures in
bids must be explained over signature of person submitting the bid.
7. Withdrawal of Bids—A written request for the withdrawal of a bid or any part thereof may be granted if the
request is received by the City Administrator prior to the Closing Date.
8. Person submitting the bid Interested in More than One Bid—Unless otherwise specified, if more than
one bid is offered by any one party,by or in the name of his or their agent,partner,or other persons,all such
bids may be rejected. A party who has quoted prices on work, materials, or supplies to other Persons
submitting bids is not thereby disqualified from quoting prices to other Persons submitting bids or from
submitting a bid directly for the work,materials,or supplies.
9. Person submitting the bid's qualifications—No award will be made to any person submitting the bid who
cannot satisfy to the City that they have sufficient ability and experience in this class of work, as well as
sufficient capital and equipment to do the job and complete the work successfully within the time named(i.e.
responsible). The City's decision or judgment on these matters shall be final and binding. The City may
make such investigations as it deems necessary. The person submitting the bid shall furnish to the City all
information and data the City may request for the purpose of investigation.
10. Bid Award for All or Part—Unless otherwise specified,bids shall be submitted for all of the work or items
for which bids are requested. The City reserves the right to make award on all items, or any of the items,
according to the best interests of the City.
11. Samples— Samples or drawings requested shall be delivered and removed at no cost to the City. The City
shall not be responsible for damage to samples. Samples shall be removed by the person submitting the bid
within thirty(30)days after notification. Samples must be submitted prior to the time set for the opening of
bids.
12. Equipment or Materials—Each person submitting the bid shall submit catalogs, descriptive literature, and
detailed drawings necessary to fully describe those features or the material or work not covered in the
specifications. The parts and materials bids must be of current date(latest model)and meet specifications.
This provision excludes surplus, remanufactured, and used products except as an alternate bid. The brand
name and/or manufacturer of each item proposed must be clearly stated in the bid. Guarantee and/or
warranty information must be included with this bid.
13. Toxic Substance—Prior to delivery of any material which is caustic, corrosive, flammable or dangerous to
handle,the supplier shall provide written directions as to methods of handling such products, as well as the
antidote or neutralizing material required for its first aid(Material Safety Date Sheet).
14. Delivery—Where applicable all materials shipped to the City must be shipped F.O.B. delivered, designated
location, Yorkville, Illinois. If delivery is made by truck, arrangements must be made in advance by the
person submitting the bid,with concurrence by the City, for receipt of the materials. The materials must be
delivered where directed.
15. Estimated Bid Ouantities — On "Estimated Quantities", the City may purchase more or less than the
estimates. The Contractor shall not be required to deliver more than ten (10) percent in excess of the
estimated quantity of each item,unless otherwise agreed upon.
16. Trade Names—Alternative Bid—When an item is identified in the specifications by a manufacturer's or
trade name or catalog number,the person submitting an alternative shall identify that item.
If the specifications state "or equal" bids on other items will be considered provided the person submitting
the bid clearly identifies in his bid the item to be furnished,together with any descriptive matter which will
indicate the character of the item.
9
Persons submitting bids which deviate from these specifications, but which they believe are equivalent, are
requested to submit alternate bids. However,ALTERNATE BIDS MUST BE CLEARLY INDICATED AS
SUCH AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The bid
must be accompanied by complete specifications for the items offered. Persons submitting bids wishing to
submit a secondary bid must submit it as an alternate bid.
The City shall be the sole and final judge unequivocally as to whether any substitute from the specifications
is of equivalent or better quality.
17. Price—Unit prices shall be shown for each unit on which there is a bid as well as the aggregate price and
shall include all packing,crating,freight and shipping charges,and cost of unloading at the destination unless
otherwise stated in the bid.
Unit prices shall not include any local,state,or federal taxes. The City is exempt,by law,from paying State
and City Retailer's Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The
City will supply the successful person submitting the bid with its tax exemption number.
18. Consideration of Bid—No bid will be accepted from or contract awarded to any person,firm or corporation
that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or
otherwise,upon any obligation to the City or had failed to perform faithfully any previous contract with the
City.
The person submitting the bid,if requested,shall present within 48 hours evidence satisfactory to the City of
performance ability and possession of necessary facilities, pecuniary recourses and adequate insurance to
comply with the terms of these specifications and contract documents.
19. Execution of Contract — The successful person submitting the bid shall, within fourteen (14) days after
notification of the award: (a)enter into a contract in writing with the City covering all matters and things as
are set forth in the specifications and his bid and(b) carry insurance acceptable to the City, covering public
liability,property damage,and workmen's compensation.
After the acceptance and award of the bid and upon receipt of a written purchase order executed by the
proper officials of the City, this Instruction to Persons submitting bids, including the specifications, will
constitute part of the legal contract between the United City of Yorkville and the successful person
submitting the bid.
20. Performance and Labor and Material Payment Bonds — Unless specifically waived or amended in the
Special Conditions, the successful person submitting the bid shall furnish at the time of execution of the
contract a performance bond for the full amount of the contract acceptable in form and surety to the City to
guarantee the completion of any work to be performed by the contractor under the contract.
Unless specifically waived or amended in the Special Conditions, the successful person submitting the bid
shall furnish at the time of execution of the contract a bond for the full amount of the contract acceptable in
form and surety to the City conditioned upon the faithful performance and completion of the contract,
payment of material used in such work,and for all labor performed in such work including by subcontractors.
In the event that the person submitting the bid fails to furnish the bonds within 14 days after notification of
the award,then the bid guarantee shall be retained by the City as liquidated damages and not as a penalty. It
is agreed that the sum is a fair estimate of the amount of damages that the City will sustain due to the person
submitting the bid's failure to furnish the bonds.
21. Compliance with All Laws—All work under the contract must be executed in accordance with all applicable
Federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the
preparation of the bid or performance of the contract.
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22. Prevailing Wage—Not less than the prevailing rate of wages as established by the City shall be paid by the
Contractor and each subcontractor to its laborers, workers, and mechanics constructing public works under
this contract as determined by the Illinois Department of Labor pursuant to the Prevailing Wage Act (820
ILCS 130/0.01 et seq.). It shall be the responsibility of the Contractor to monitor the prevailing wage rates
for any increase in rates during the contract and adjust wage rates accordingly. The current prevailing wage
rates are available on the Illinois Department of Labor web site at www.state.il.us/agency/idol or by calling
the United City of Yorkville at 708-283-4950.
The Contractor and its subcontractors shall comply with Section 5 of the Act that requires the Contractor and
its subcontractors to submit to the City monthly certified payroll records along with a statement affirming that
such records are true and accurate, that the wages paid to each worker are not less than the required
prevailing rate and that the Contractor or subcontractor is aware that filing records it knows to be false is a
Class B misdemeanor. Each month's certified payroll(s)must be filed with the City before the end of the next
month or prior to payment by the City for work that includes that payroll.
23. Compliance with the Substance Abuse Prevention on Public Works Proiects Act—The Contractor and
its Subcontractors shall comply with the Substance Abuse Prevention on Public Works projects Act (820
ILCS 265/1 et seq.)and prior to commencing work on a"public works"project(as defined in the Prevailing
Wage Act) file with the City its program to comply with the Act or file that portion of its collective
bargaining agreement that deals with the matters covered by the Act.
24. Equal Employment Opportunity—During the performance of the contract and/or supplying of materials,
equipment,and suppliers,person submitting the bid must be in full compliance with all provisions of the Acts
of the General Assembly of the State of Illinois relating to employment, including equal opportunity
requirements.
25. Contract Alterations—No amendment of a contract shall be valid unless made in writing and signed by the
City Administrator or his authorized agent.
26. Notices—All notices required by the contract shall be given in writing.
27. Nonassignability— The Contractor shall not assign the contract, or any part thereof, to any other person,
firm, or corporation without the previous written consent of the City Administrator. Such assignment shall
not relieve the Contractor from his obligations,or change the terms of the contract.
28. Indemnitv—To the fullest extent permitted by law,the Contractor hereby agrees to defend, indemnify, and
hold harmless the City,its officials,agents,and employees,against all injuries,deaths,loss,damages,claims,
patent claims,suits,liabilities,judgments,cost,and expenses,which may in anywise accrue against the City,
its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this
work by the Contractor,its employees,or subcontractors, or which may anywise result therefore,except that
arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own
expense,appear,defend,and pay all charges of attorneys and all costs and other expenses arising therefore or
incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials,
agents,and employees,in any such action,the Contractor shall,at its own expense,satisfy and discharge the
same.
Contractor expressly understands and agrees that any performance bond or insurance policies required by this
contract,or otherwise provided by the Contractor,shall in no way limit the responsibility to indemnify,keep,
and save harmless and defend the City,its officials,agents,and employees as herein provided.
29. Insurance — In submission of a proposal, the person submitting the proposal is certifying that he has all
insurance coverages required by law or would normally be expected for person submitting the proposal's
type of business. Commercial General Liability Insurance: Contractor shall provide commercial general
liability insurance policy that includes products, operations and completed operations(with no exclusion for
11
sexual abuse or molestation).Limits should be at least:Bodily injury&property damage with an occurrence
limit of$1,000,000: Personal & advertising injury limit of$1,000,000 per occurrence: General aggregate
limit of $2,000,000 (other than products and completed operations): Products and completed operations
aggregate limit of$2,000,000.The policy shall name the City as an additional insured.Such coverage will be
provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or
self- insured retention carried by the City. Such coverage shall contain a broad form contractual liability
endorsement or similar wording within the policy form.
30. Default—The City may terminate a contract by written notice of default to the Contractor if-
a.
fa. The Contractor fails to make delivery of the materials or perform the services within the time
specified in the bid,or
b. fails to make progress so as to endanger performance of the contract,or
C. fails to provide or maintain in full force and effect, the liability and indemnification coverages or
performance bond as required.
If the City terminates the contract,the City may procure supplies or services similar to those so terminated,
and the Contractor shall be liable to the City for any excess costs for similar supplies and services,unless the
Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the
control and without the fault or negligence of the Contractor.
31. Inspection — The City shall have a right to inspect, by its authorized representative, any material,
components, or workmanship as herein specified. Materials, components, or workmanship that has been
rejected by the authorized representative as not in accordance with the terms of the specifications shall be
replaced by the Contractor at no cost to the City.
32. Supplementary Conditions — Wherever special conditions are written into the specifications or
supplementary conditions which are in conflict with conditions stated in these Instructions to Person
submitting the bid, the conditions stated in the specifications or supplementary conditions shall take
precedence.
33. Permits and Licenses—The successful person submitting the bid and their subcontractor(s)shall obtain, at
their own expense,all permits and licenses which may be required to complete the contract. Fees for all City
permits and licenses shall be waived.
34. Person submitting the bid's Certification—-In compliance with the Illinois State Law that requires each
person submitting the bid to file a certification regarding bid rigging and bid rotating and that it is not
delinquent in its taxes.
35. Chance Orders — After the contract award, changes in or additions to the work and/or a change in the
amount of money to be paid to the person submitting the bid must be the result of an approved change order
approved by the City Administrator and/or City Council.
36. Time of Completion— The successful person submitting the bid shall completely perform its bid in strict
accordance with its terms and conditions within the number of consecutive calendar days after notification of
award of the contract as stated in the bid.
37. Payment—Payment will be made within thirty (30) days after acceptance of the job by the City after the
completion of the work as covered within the contract documents.
38. Guarantees and Warranties—All guarantees and warranties required shall be furnished by the successful
person submitting the bid and shall be delivered to the City before final payment on the contract is issued.
12
39. Waiver of Lien — where applicable a waiver of lien and contractor's affidavit must be submitted by the
successful person submitting the bid,verifying that all subcontractors and material invoices have been paid prior to
the City approving final payment.
BID
13
Note: The Person submitting the bid must complete all portions of this Bid
The undersigned, having examined the specifications, and all conditions affecting the
specified project, offer to furnish all services, labor and incidentals specified for the price
below.
It is understood that the City reserves the right to reject any and all bids and to waive any
irregularities and that the prices contained herein will remain valid for a period of not less
than ninety(90)days.
I (We) propose to complete the following project as more fully described in the
specifications for the following:
1. Removal of Carpet
2. Installation of Carpet
3. Removal Vinyl Cove Base
4. Installation Vinyl Cove Base
Alternate 1
1. Removal/Installation of Vinyl Flooring
Miscellaneous
1. Specify Date Work Can Begin/End
Notes to Design and Bid:
do represent that I am(title)
of(company) , and that
the attached submittal complies in all respects with the safety and accessibility standards
as set forth in this request for bids either by inclusion or by reference. Please attach
required submittals and any additional supporting information.
Our firm has not altered any of the written texts within this document. Only those areas
requiring input by the respondent have been changed or completed.
14
Our firm will comply with the Prevailing Wage requirements as outlined in section
entitled"A. General Conditions"and Public Act 095-0635.
If it is the Contractor's intention to utilize a subcontractor(s) to fuffill the requirements of the
Contract, the City must be advised of the subcontractor's company name, address,
telephone and fax numbers, and a contact person's name at the time of bid submittal.
YES NO
Will you be utilizing a subcontractor?
If yes, have you included all required
Information with your bid submittal?
I hereby certify that the item(s)proposed is/are in accordance with the specifications as noted
and that the prices quoted are not subject to change; and that
The Person submitting the bid is not barred by law from submitting a bid to the City for the
project contemplated herein because of a conviction for prior violations of either Illinois
15
Compiled Statutes, 720 ILCS 5/33E-3 (Bid Rigging) or b720 ILCS 5/33-4 (Bid
Rotating); and that
The Person submitting the bid is not delinquent in payment of any taxes to the Illinois
Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that
The Person submitting the bid provides a drug free workplace pursuant to 30 ILCS 580/1, et
seq., and that
The Person submitting the bid certifies they have a substance-abuse program and provide
drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that
The Person submitting the bid is in compliance with the Illinois Human Rights Act 775 ILCS
5/1.101 et seq. including establishment and maintenance of sexual harassment policies
and program.
Firm Name Signed Name and Title
Street Address Print Name and Title
City State Zip E-mail Address
Phone Number Fax Number
Date
16
Note: The Person submitting the bid must complete all portions of this Bid
The undersigned, having examined the specifications, and all conditions affecting the
specified project, offer to furnish all services, labor and incidentals specified for the price
below.
It is understood that the City reserves the right to reject any and all bids and to waive any
irregularities and that the prices contained herein will remain valid for a period of not less
than ninety(90)days.
I (We) propose to complete the following project as more fully described in the
specifications for the following:
1. Removal of Carpet
$ 5,183.31
2. Installation of Carpet
$ 45,193.20
3. Removal Vinyl Cove Base
$ 5,565.92
4. Installation Vinyl Cove Base
$1,738.64
Alternate 1
1. Removal/Installation of Vinyl Flooring
$ 16,595.32
Miscellaneous
1. Specify Date Work Can Begin/End Jan 16 to Jan 31
Notes to Design and Bid:
1, Tim Zee[ , do represent that I am(title)
Project manger of(company) Tiles In Style,LLC , and that
the attached submittal complies in all respects with the safety and accessibility standards
as set forth in this request for bids either by inclusion or by reference. Please attach
required submittals and any additional supporting information.
V Our firm has not altered any of the written texts within this document. Only those areas
requiring input by the respondent have been changed or completed.
14
✓ Our firm will comply with the Prevailing Wage requirements as outlined in section
entitled"A. General Conditions"and Public Act 095-0635.
If it is the Contractor's intention to utilize a subcontractor(s) to fulfill the requirements of the
Contract, the City must be advised of the subcontractor's company name, address,
telephone and fax numbers, and a contact person's name at the time of bid submittal.
YES NO
Will you be utilizing a subcontractor? ✓
If yes,have you included all required
Information with your bid submittal? ✓
Subcontractor Name : JCF of Lockport, INC
Owner-Jesse Serna
Address: 15016 Cedar Glen Drive. Home Glen IL 60491
Phone: 708-837-3959
I hereby certify that the item(s)proposed is/are in accordance with the specifications as noted
and that the prices quoted are not subject to change; and that
The Person submitting the bid is not barred by law from submitting a bid to the City for the
project contemplated herein because of a conviction for prior violations of either Illinois
15
Compiled Statutes, 720 ILCS 5/33E-3 (Bid Rigging) or b720 ILCS 5/33-4 (Bid
Rotating); and that
The Person submitting the bid is not delinquent in payment of any taxes to the Illinois
Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that
The Person submitting the bid provides a drug free workplace pursuant to 30 ILCS 580/1, et
seq., and that
The Person submitting the bid certifies they have a substance-abuse program and provide
drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that
The Person submitting the bid is in compliance with the Illinois Human Rights Act 775 ILCS
5/1.101 et seq. including establishment and maintenance of sex al harassment policies
and program. _ a Z——pas I CU Vl}
Tiles In Style,LLC Project Manager
Firm Name Signed Name and Title
MUrIOm E2z,_1 -'prIsld1r►+
697 Executive Dr. Tim Zeel-Project Manager
Street Address Print Name and Title
Willow Brook IL 60527 timz@tilesinstyle.com
City State Zip E-mail Address
630-219-1978 866-552-8262
Ph6ne Number Fax Number
12-22-2016
Date
16
THE AMERICAN4NSTITUTE OF ARCHITECTS
AM Document A310
Bid Bond
KNOW ALL MEN BY THESE PRESENTS, THAT WE Tiles in Style LLC dba Taza Supplies
697 Executive Dr Willowbrook IL 60527
as Principal,hereinafter called the Principal, and Nationwide Mutual Insurance Company
One West Nationwide Blvd., 1-04-701 Columbus OH 43215-2220
a corporation duly organized under the laws of the State of OH
as Surety,hereinafter called the Surety, are held and firmly bound unto United City Yorkville
800 Game Farm Road Yorkville IL 60560
as Obilgee, hereinafter called the Obligee,in the sum of Ten Percent of Amount Bid
Dollars($ 10% ),
for the payment of which sum well and truly to be made,the said Principal and the said Surety, bind ourselves, our heirs,
executors,administrators,successors and assigns,jointly and severally,firmly by these presents.
WHEREAS,the Principal has submitted a bid for Replacement of carpet and vinyl cove baseboard.
NOW, THEREFORE, If the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with
the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or
Contract Documents with good and sufficient.surety for the faithful performance of such Contract and for the prompt
payment of labor and materials fumished in the prosecution thereof, or in the event of the failure of the Principal to enter
such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the
penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in goad faith
contract with another party to perform the Work covered by said bid,then this obligation shall be null and vqK'otherwise
to remain in full force and effect.
Signed and sealed this 28th day of December 1
Tiles in Style LLC dba Taza Supplies
(Pdncipat) (Seal]
(Witness)
St r1 I-
Aviam lie)
Nationwide Mutual Insurance Company
i� (Surety) (Soso
AF
;��tsM',/► Att0mey4n-F8ct Matthew Dohn (77de)
AIA DOCUMENT A310•BID BOND•AIA•FEBRUARY 1970 ED.0 THE AMERICAN
INSTITUTE OF ARCHITECTS,1735 N.Y.AVE.,N.W.,WASHINGTON,D.C.20006
G-23208-B ss. -
STATE OF Illinois
COUNTY OF Cook
I, Vicki L. Broaddus Notary Public of Cook County,
in the State of Illinois ,do hereby certify that Matthew Dohn
Attomey-in-Fact, of the Nationwide Mutual Insurance Company
who is personalty known to me to be the same person whose name Is
subscribed to the foregoing instrument,appeared before me this day in person,and
acknowledged that he signed, sealed and delivered said instrument,for and on behalf of the
Nationwide Mutual Insurance Company
for the uses and purposes therein set forth.
Given under my hand and notarial seal at my office in the City of Palatine
in said County,this 28th day of December A.D., 2016
Notary Public Vicki L. Broaddus
My Commission expires: June 18,2017
ZlVLS.'•«JV4:�'N >?,R..S."a,✓�'W!'vhLry
OFFIC!,1L F)EAL
VICKI L CiF:11");1.'D0US
Power of Attorney
KNOW ALL MEN BY THESE PRESENTS THAT:
Nationwide Mutual insurance Company,an Ohio corporation AMCO Insurance Company,an Iowa corporation
Farmland Mutual insurance Company,an Iowa corporation Allied Property and Casualty Insurance Company,an Iowa corporation
Nationwide Agribusiness Insurance Company,an Iowa corporation Depositors Insurance Company,an Iowa corporation
hereinafter referred to severally as the*Company"and collectively as the"Companies,"each does hereby make,constitute and appoint:
Matthew Dohn
each In their individual capacity,its true and lawful attomey4n fact,with full power and authority to sign,seal,and execute the following Surety Bond:
Surety Bond Number Bid Bond
Principal Tiles in Style LLC dba Taza Supplies
Obligee United City Yorkville
each In their Individual capacity,its true and lawful attomey-in-fact,with full power and authority to sign,seal,and execute on its behalf any and all bonds and undertakings,
and other obligatory Instruments of similar nature,in penalties not exceeding the sum of
and to bind the Company thereby,as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Company;and all acts of said
Attorney pursuant to the authority given are hereby rattiied and confirmed.
This power of attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the board of directors of the Company:
"RESOLVED,that the president,or any vice president be,and each hereby Is,authorized and empowered to appoint attorneys-In-fact of the Company,and to
authorize them to execute and deliver on behalf of the Company any and all bonds,forms,applications,memorandums,undertakings,recognizances,transfers,
contracts of indemnity,policies,conbactsguaranteeing the fidelity of pentons holding positions of public or privateMvst,and other writings obligatory in nature that the
business of the Company may require;and to modify or revoke,with or without cause,any such appointment or authority;provided,howe%w,that the authority granted
hereby shall in no way limit the authority of other duly authorized agents to sign and countersign any of said documents on behalf of the Company."
"RESOLVED FURTHER,that such attorneys-in-fact shall have full power and authority to execute and deliver any and all such documents and to bind the Company i
subject to the terms and limitations of the power of attorney Issued to them,and to affix the seal of the Companythereto;provided,however,that said seal shall not be
necessary for the validity of any such documents."
This pourer of attomey is signed and sealed under and by the following bylaws duly adopted by the board of directors of the Company.
Execution of Instruments. Any vice president,any assistant secretary or any assistant treasurer shall have the power and authority to sign or attest all approved
documents,Instruments,contracts,or other papers in connection with the operation of the business of the company in addition to the chairman of the board,the chief
executive officer,president,t wsurerorsecretary;provided,however,the signature of any of them may be printed,engraved,or stamped on any approved document,
contract,instrument,or other papers of the Company.
IN WITNESS WHEREOF,the Company has caused this instrument to be sealed an`duly attested by the signature of its officer the
13"' day of February.gU4.
Son% 4►%W4 Terrance Williams,Prssldent and Chief operating Officer of Nationwide Agribusiness Insurance Company
Vi i♦ o;;Z and Famdand Mutual Insurance Company;and Vico President of Nationwide Mutual Insurance Company,
SEALS,♦ i'S1EAL � AMCO Insurance Company,Allied Property and Casualty Insurance Company,and Depositors Insurance
`� `� .�r Company
tti►ra+► �1►s♦ ACKNOWLEDGMENT
�� ♦ire STATE OF IOWA,COUNTY OF POLK: as
�+ �♦ On —y�day of February^2014^before me came the above-named officer for the Companies aforesaid,
Afe/ to me personally known to be the officer described in and who executed the preceding instrument,and he
SEAL=.� VSEAL)'.' acknowledged the execution of the same,and being by me duly swum,deposes and says,that he is the
f officer of the Companies aforesaid,thatthe seals affixed hereto are the corporate seals of said Companies,
,����'►+^ l . � and the said corporate seals and his signature were duly affixed and subscribed to said instrument by the
authority and direction of said Companies.
+� �►+�
,�.,..."y� ♦ �+
Sandy stns
`' ♦ % .' + Material Seal—Iowa
i
=$F.t1lY.t} cemmissioaNamher1s2785 NbtaryPubh
!,XQ i R t My Commisdoa Expires March,24,2017
♦, � ♦t� +� My Commission Expires
R++ CERTIFICATE March 24,2017
1,Robert W Horner 111,Assistant Secretary of the Companies,do hereby certify that the foregoing is a full,true and correct copy of the original power of attomey issued by
the Company;that the resolution included therein is a true and correct transcript from the minutes of the meetings of the boards of directors and the same has not been
revoked or amended in any manner,that said Terrance Williams was on the date of the execution of the foregoing power of attorney the duly elected officer of the
Companies,and the corporate seals and his signature as offlcerwers duly affixed and subscribed to the said instrument by the authority of said board of directors;and the
foregoing power of attorney is still in full force and effect.
IN WITNESS WHEREOF,I have hereunto subscribed my name as Assistant Secretary,and affixed the corporate seals of said Companies this 28th day
of December ^2016 Jed /—" )
Assistant Secretary
This Power of Attomey Expires March 24,2017
BDJ 1(04-14)00