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City Council Minutes 2005 04-26-05 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. ]KENDALL COUNTY. ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, APRIL 26, 2005. Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward H Burd Present Kot Present Ward III Ohare Present Mums Present (arrived at 7:10 P.M.) Ward IV Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, City Administrator Graff, City Attorney Wyeth, Police Chief Martin, Director of Public Works Dhuse, Finance Director Pleckham and Executive Director of Parks & Recreation Brown. .QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska asked the staff and guests to introduce themselves. He welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska asked that the presentation to Officer Steven Bozue be removed from the agenda as Officer Bozue was unable to attend the meeting tonight. He asked that this be placed on the next City Council meeting agenda. Mayor Prochaska also asked that the Lincoln Prairie Yorkville Annexation Agreement be removed from the agenda at the request of the developer. He asked that this be placed on a City Council meeting agenda at a later date. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M., Monday, May 23, 2005 City of Yorkville Conference Room 800 Game Faun Road Economic Development Committee 7:00 P.M., Thursday, May 19, 2005 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M., Thursday, May 5, 2005 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Monday, May 12, 2005 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee To be Announced PUBLIC HEARINGS Illinois EPA Low Interest Loan Water Works System Needs Assessment and Project Plan Mayor Prochaska entertained a motion to go into Public Hearing for the purpose of discussing the Illinois EPA Low Interest Loan - Water Works System Needs Assessment and Project Plan. So moved by Alderman Sticka; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye The Minutes of the Regular Meeting of the Citv Council — ADril 26.2005 - page 2 Jeff Freeman with Engineering Enterprises, Inc. (EEI) addressed the City Council and explained that, as noticed in the Kendall County Record on April 14, 2005, tonight's public hearing is to take comment on the City's planning approach to attaining radium compliance. He stated that the Project Plan was originally submitted in 2000 and then resubmitted in 2004. He explained that the Project Summary and Preliminary Environmental Impact Determination (PEID) have been available for public viewing and that there is a fifteen day comment period following tonight's public hearing. Comments can be submitted to Finance Director Traci Pleckham and/or Marcia Willhite with the Illinois Environmental Protection Agency (IEPA). Mayor Prochaska clarified that this is for the water treatment for Well #3, located downtown, west of Route 47 and Well 44 at Tower Lane. A water treatment facility will be built to handle both wells along with a Fox River crossing. The floor was opened for public comment. There was none. The floor was opened for City Council comment. Alderman Sticka asked if there was a dollar figure attached to this project and Mayor Prochaska stated it was $4,289.789.00. Alderman Sticka asked if the ]EPA's low interest loan would be made available to the United City of Yorkville. Mr. Freeman stated that the loan program is based on priority and that this public hearing is part of the application process. When the application is finished and submitted, the City will be in line for loan eligibility and should know if it is eligible in a few months. Alderman Ohare questioned the timing of the project. Mr. Freeman stated that if all goes well the plan is to begin construction in June 2005 with an estimated completion date of February 2006. There were no further comments. Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman Ohare; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye CITIZEN COMMENTS None. PRESENTATIONS Downtown Plan Update Stephen Yas from Yas/Fischel Partnership gave the City Council a Downtown Plan Update. He stated that on January 6, 2005 there was a public meeting at the Historic Court House where four alternate downtown plans were presented. He explained that in developing the plans certain things were considered: • History of the area — historic buildings, the old trolley line, property owners • Business district • Expected market — research population and interests, research anchors for area, specialty shops, restaurants • Modem space — combining retail with residential, chain specialty stores, etc. • Desired businesses — art gallery, pet store, etc. • Successful downtowns — mixed uses — combining retail with housing, entertainment, reflect character and image of community, recreation use, etc. • Discussions with Illinois Department of Transportation (IDOT) — design Route 47 to reflect area; wider sidewalks, parkway plantings, parallel parking, etc. Mr. Yas went through the four options presented: A. The street remains the same as it is today however parking on Route 47 is omitted and there will be four lanes of traffic. The historic buildings on the east side of the street would be preserved and infill building would be created that are more suited towards retail and designed to be appropriate to the historic area. The west side of the street would remain the same except for a new building in the vacant lot. Parking underground would be created east of Route 47 with condominiums overlooking the river. Also proposed is a community center with an outdoor relationship to the Fox River and a new City Hall. B. This plan is similar however the locations of the proposed civic buildings have been changed. The Minutes of the Regular Meeting of the Citv Council — April 26, 2005 — pafe 3 C. Route 47 is widened and the historic structures on the east side of the street would be moved. A senior center would be added to the line -up of the civic buildings (City Hall, Community Center,etc.). D. This option moves the historic buildings on the east side 100' back to create a village green. Parallel parking would be on the west side of Route 47 with no parking on the east side. Additional parking could be under the village green due to the hill. The City Hall would be located east of the village green along with a possible community and senior center. Mr. Yas presented diagrams indicating the existing street and then of the proposed plans. Mayor Prochaska asked which plan was most favorable received by the public. Mr. Yas stated that a survey was handed out and 100% indicated that they wanted civic buildings in the downtown and 90 -95% liked Option D with the village green. He noted that they are moving ahead on a final public meeting where they will show Option D developed further. Alderman Burd noted that she spoke with several residents and they indicated that Option D caught people's imaginations. She congratulated Mr. Yas on the good work. Mr. Yas also recommended to the City Council that they look into a Tax Increment Financing District for the redevelopment of the downtown area. CONSENT AGENDA 1. Park, Gazebo, Shelter Reservation Policy 2. Renewal of Preschool Contract with Yorkville Congregational United Church of Christ - authorize the Mayor to execute 3. Resolution 2005 -23 — Authorization to Dissolve and Transfer Chief's Account - authorize the Mayor and City Clerk to execute 4. Blackberry Creek Watershed Program Contribution Request — subject to the approval of the 2005 -2006 budget Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Spears; seconded by Alderman Burd. Motion approved by a roll call vote. Ayes -8 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Ohare -aye, Besco -aye PLANNING COMMISSION /ZONING BOARD OF APPEAL Alderman Sticka reported that the Plan Commission reviewed the Montalbano Homes development on the Lee farm located on the southeast comer of Ament and Pennman Roads. The vote taken for annexation was 6 -0 in favor of it; the vote on R -2 Planned Unit Development (PUD) zoning was 6 -0 in favor and the vote for the preliminary PUD plan was 4 -2 in favor of it. The Plan Commission wanted design standards for the buildings, trail issues and staff comments included in the preliminary PUD plan. Also discussed by the Plan Commission was Whispering Meadows Units 3 & 4 Final Plat which was approved by a 6 -0 vote. MINUTES FOR APPROVAL A motion was made by Alderman James to approve the minutes of the City Council meeting from January 11, 2005 and minutes of the Committee of the Whole meetings from March 1, 2005; seconded by Alderman Ohare. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman James to approve the paying of the bills listed on the Detailed Board Report dated April 15, 2005 totaling the following amounts: checks in the amount of $752,009.39 (vendors); $154,989.68 (payroll period ending 4/02/05); for a total of $906,999.07; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -8 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Sticka -aye The Minutes of the Reeular Meetine of the Citv Council — ADril 26.2005 - Da e_4 REPORTS MAYOR'S REPORT Ordinance 2005 -29 Approving Variances for Side Yard and Rear Yard Setbacks 802 S. Main Mayor Prochaska entertained a motion to approve an Ordinance approving a variance for the rear yard setback for the residence located at 802 S. Main Street as recommended by the Zoning Board of Appeals. So moved by Alderman Sticka; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Ohare -aye, Spears -aye, Sticka -aye Besco -aye, Burd -aye, James -aye, Kot -aye Community Relations Director Mayor Prochaska introduced the new Director of Community Relations, Glory Spies and welcomed her to the staff. ATTORNEY'S REPORT CorLands Second Amendment to Lease Agreement for Hoover Attorney Wyeth reported that last week the closing took place whereby CorLands purchased the last of the Hoover property from the Boy Scouts of America.. In conjunction with this there is a need to amend the lease with CorLands to reflect the United City of Yorkville as the tenant and to adjust the legal descriptions. Mayor Prochaska entertained a motion to approve the second amendment to the Lease Agreement for Hoover Outdoors Education Center between CorLands, Kendall County Forest Preserve District and the United City of Yorkville and to authorize the Mayor and City Clerk to sign the Agreement. So moved by Alderman Sticka; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -8 Nays -0 Ohare -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye Mayor Prochaska stated that he was personally glad that the last portion had been acquired by CorLands because it puts the entire acreage under the control of either CorLands or the Forest Preserve District. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT Director Pleckham reported that she received a telephone call from Alderman Munns asking her if she could provide a summary of the process of the budget from when it was first presented at the March 3, 2005 Administration Committee to the present. She distributed a handout (see attached) outlining the changes throughout the process. She also noted that there were three minor changes made to the ordinance approving the 2005/2006 Budget. She distributed a revised copy (see attached) and noted that the corrections were indicated in red. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS & RECREATION REPORT Director Brown reminded everyone that the City's Golf Outing was being held on May 6, 2005 and the attendance is full with a waiting list. COMMUNITY & LIAISON REPORT No report. The Minutes of the Regular Meeting of the Citv Council — ADrll 26.2005 — Daze 5 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2005 -30 Prestwick of Yorkville Annexation Agreement A motion was made by Alderman Sticka to approve the Annexation Agreement of Yorkville Farms Development known as Prestwick of Yorkville Subdivision with a zoning classification of R -2 Single Family Residence District and to approve the Ordinance authorizing the Mayor and City Clerk to execute all document subject to final legal review; seconded by Alderman Ohare. Alderman Spears had several concerns with the agreement: • Page 2 - a date was needed on the agreement and Attorney Wyeth stated that this date will be added when the preliminary plan is adopted. • Page 3 - the southeast interceptor was referred to as "ComEd" and she asked which term was correct and Administrator Graff stated that "southeast interceptor" was the correct term. • Page 4 — Item 5. A. - the donations and contributions dollar amounts were left blank. Attorney Wyeth stated that when the documents are assembled with the attachments, this information will be filled in. Alderman Spears questioned voting on the document without this information being filled in. Mayor Prochaska stated that the donations and contributions are dealt with when the final plat is submitted. The dollars amount could vary by that time. • The preliminary plan is not attached to the agreement. Administrator Graff stated that the preliminary plan was submitted on April 25, 2005 and is under review. He stated that it is essentially the same as the one in the City Council packets. Mayor Prochaska asked for clarification if it is a preliminary plan or plat. Administrator Graff stated that it is the preliminary plan. • Page 8 — Item 10 — refers to paragraph 5 C but should be 5 D. • She noted that it was added to bury the utilities. Alderman Sticka stated that he agreed with Alderman Spears that it is not appropriate to have blank amounts in a document being approved. Attorney Wyeth noted that the amounts are set by ordinance and Alderman Sticka stated that if that is the case then they definitely should be in the agreement. Mayor Prochaska noted that the donations and contributions are payable at the time of the final plat. He stated that if the amounts are set now and the ordinance governing them is changed by the time of the final plat, the increased dollar amount cannot be collected. He noted that developers sometimes do the final plats in phases. Alderman Sticka suggested taking out the blanks and adding verbiage saying the amount is to be paid at final plat. The developer stated that they did not have a problem with this verbiage being changed. Alderman Ohare withdrew her second; Alderman Sticka withdrew the motion. A motion was made by Alderman Sticka, to approve the Annexation Agreement of Yorkville Farms Development known as Prestwick of Yorkville Subdivision with a zoning classification of R -2 Single Family Residence District and to approve the Ordinance authorizing the Mayor and City Clerk to execute all document subject to final legal review with the addition that donations and contributions will be set by ordinance at the time of final plat; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -9_ Nays -0 - Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Prochaska -aye Ordinance 2005 -31 Prestwick of Yorkville - Annexation A motion was made by Alderman Sticka to approve the Ordinance annexing the Yorkville Farms Development known as Prestwick of Yorkville; seconded by Alderman James. Motion approved by a roll call vote. Ayes -8 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye The Minutes of the Regular Meeting of the Citv Council — ADri126.2005 — Dage 6 Ordinance 2005 -32 Landscape Depot Annexation Agreement A motion was made by Alderman Sticks to approve the Annexation Agreement for property commonly known as Landscape Depot at 9211 West Route 126 with a zoning classification of B- 3 General Business District and approve the Ordinance authorizing the Mayor and City Clerk to execute all documents subject to final legal review; seconded by Alderman James. Alderman Spears asked if the attorney's address was corrected on the document and Attorney r Wyeth stated it was. Motion approved by a roll call vote. Ayes -9 Nays -0 Munns -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Prochaska -aye Ordinance 2005 -33 Landscape Depot - Annexation A motion was made by Alderman Sticka to approve the Ordinance annexing Landscape Depot at 9211 West Route 126; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -9 Nays -0 Ohare -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye Ordinance 2005 -34 Bristol Bay Annexation Agreement and Preliminary Plan A motion was made by Alderman Sticka to approve the Annexation Agreement as to a portion of the property, amended and restated Annexation Agreement as to a portion of the property and a Planned Unit Development Agreement for the property known as Bristol Bay Subdivision with the developers Centex Homes, a Nevada general partnership and authorize the Mayor and City Clerk to execute all documents subject to final legal review; seconded by Alderman James. Alderman Besco asked how the portion of the property affected was determined. Mayor Prochaska stated that there are portions of the property that have an Annexation Agreement or an Annexation Agreement and Planned Unit Development. Attorney Wyeth stated that the prior Annexation Agreements are being rolled into one new agreement. Mayor Prochaska noted that the City received confirmation regarding the burying of utility lines. Administrator Graff stated that Centex Homes was showed the language regarding buried utilities and they are open to including this language in the agreement. Ken Stough from Centex Homes confirmed that the language was acceptable and they agreed to add it to the agreement. Mayor Prochaska read the language from the Prestwick of Yorkville agreement as an example. Alderman Besco stated that there was an issue with the amount of the SSA cap noted in the agreement. Mr. Stough stated that Centex would be agreeable with setting the cap amount at $50 Million. Treasurer Powell questioned the voltage of the power lines to be buried. Mr. Stough was unsure. There was some discussion regarding the voltage and Treasurer Powell stated that he felt it was a mistake to bury the lines. He stated that he thought one of the lines was high voltage and explained that it could be extremely expensive to repair along with increased outage times in the event of problems with the line. Mayor Prochaska stated that the burying of the line will be governed by ordinance and he suggested that the ordinance be reviewed to address Treasurer Powell's concerns. Alderman Sticka commented that this is a highly technical area and he suggested that the City should bring in an independent consultant to review the ordinance and suggest how the utilities should be addressed. Mayor Prochaska felt that this was an appropriate suggestion however at this time the annexation agreement will stated that if the City passes an ordinance the developer would abide by it. Mayor Prochaska noted that the City would be having a meeting with ComEd on April 29, 2005. Alderman Spears asked if elected officials could attend and Alderman Sticka noted that if elected officials attend this meeting with ComEd it becomes a public meeting. Mayor Prochaska suggested that rather than the City Council member attending the April 29" meeting, ComEd be asked to make a presentation at either an Economic Development Committee or Public Works Committee meeting. Alderman Spears asked if the Bristol- Kendall Fire District was listed in Exhibit "M" as mentioned on page 28 of the agreement regarding Fees and Charges. Mr. Stough stated explained that the information for Exhibit "M' was finalized as of today. Alderman Spears asked for a copy of the exhibit. Administrator Graff note that this is the first time a fee schedule has The Minutes of the Regular Meeting of the Citv Council — ADrll 26.2005 — Daze 7 been asked for from a developer and that it still needs to be reviewed by staff. The schedule was distributed to the City Council. Alderman Sticka suggested restating the motion to cover the discussed items. Alderman James withdrew his second; Alderman Sticka withdrew the motion. A motion was made by Alderman Sticka to approve the Annexation Agreement as to a portion of the property, amended and restated Annexation Agreement as to a portion of the property and a Planned Unit Development Agreement for the property known as Bristol Bay Subdivision with the developers Centex Homes, a Nevada general partnership and authorize the Mayor and City Clerk to execute all documents subject to final legal review with the addition of Exhibit "M" is to be reviewed by City staffto be certain it is in compliance with all ordinances; that the SSA cap is to be set at $50 million and subject to the addition of placing power lines underground per the discussion of the City Council; seconded by Alderman James. Motion approved by a roll call vote. Ayes -8 Nays -1 Munns -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -nay, Burd -aye, James -aye, Kot -aye, Prochaska -aye Ordinance 2005 -35 Bristol Bay Annexation Agreement A motion was made by Alderman Sticka to approve an Ordinance authorizing the execution of an Annexation Agreement for the development known as Bristol Bay thereby amending the Annexation Agreement previously entered into for developments known as Lay -Com, Inc. and Galena Yorkville, L.L.C. and authorize the Mayor and City Clerk to execute all documents subject to final legal review; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -8 Nays -1 Spears -aye, Sticka -aye, Besco -nay, Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Prochaska -aye Ordinance 2005 -36 Bristol Bay Annexation A motion was made by Alderman Sticka to approve an Ordinance annexing Bristol Bay Property — 633 acres generally at Galena Road, East of Route 47; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -8 Nays -0 James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -nay, Burd -aye Resolution 2005 -24 Approving Engineering Enterprises, Inc. Professional Engineering Services for Feasibility Study of a Western Roadway Corridor and Fox River Crossing, Illinois Route 71 to Base Line Road A motion was made by Alderman Sticka to approve a Resolution approving agreement with Engineering Enterprises, Inc. (EEI) for Professional Engineering Services for a Feasibility Study of a Western Roadway Corridor between Route 34 and Baseline Road subject to identifying and securing funding; seconded by Alderman Besco. Alderman Munns questioned the change in the study since it was first presented. Mayor Prochaska explained that the study was from Route 34 to Baseline Road. The southern portion is already part of the Fox area transportation study. He stated it was discussed at the Committee of the Whole (COW) that Smith Engineering presented a letter of intent for a needs assessment for a river crossing. He stated that the original proposed study is being broken up into smaller studies. Alderman Burd asked what the fee for this study would be. Administrator Graff stated that the fee is $99,339.00. Alderman Burd stated that she received calls from residents with concerns about the project; some residents feel there is collusion with EEI and the village of Sugar Grove and that they will be controlling how the United City of Yorkville is to build its roads. She stated that this study is a response to something that has already been put into play by Sugar Grove however she felt that Yorkville needs to look at the opportunity presented as the road is already coming in Yorkville's direction. She stated that she wished Yorkville had been the one to initiate the project. In regards to a bridge, she stated she agreed with what some of the residents are hoping for; that when another development comes in between their development and the Hoover Outdoor Education Center the easement line could be moved so that the existing tree line is protected. Alderman Spears expressed her concern with the road coming from and ending at Route 34. She stated that additional traffic does not need to be directed to Route 34 at Route 47. She stated that The Minutes of the Regular Meeting of the Citv Council — Anril 26.2005 — nag8 she was not comfortable with the study and would rather see the funds spent on Elda.main Road or an eastern river crossing. She also questioned the cost of the study. She stated that the original cost of the study was $134,000.00 for a 7.3 mile study or $18,480.00 /mile. The current proposal is for fewer miles at a cost of $23,795.00/mile. Jeff Freeman with EEI distributed a handout supporting their fees (see attached). He went over the schedule with the City Council and gave a detailed explanation of how the cost of the study was determined. He noted that the cost was not determined per mile of the road but rather by the hours needed to perform the study. Alderman Burd questioned if a feasibility study was needed since it is evident this road is coming toward Yorkville. Mayor Prochaska explained that the study will create the corridor for the road and identifies it for developers who are coming into the area. Mayor Prochaska further noted that Yorkville's Comprehensive Plan shows a road going to the county line prior to Sugar Grove designing their road. He also noted that part of the boundary agreement with Sugar Grove was that roads would be designed to match up and be consistent. Alderman Munns stated that the residents he spoke to in Fox Hill and Cannonball Trail areas were concerned on roads going south not north. He agreed with Alderman Spears that ending the road at Route 34 will only create more traffic for residents to get out of these subdivisions. He also felt that ending the road at Route 34 would delay extending the road south. Alderman Sticka commented that fearing that adding a road will make traffic worse didn't seem to make sense. He felt that the road could ease traffic on Route 47 and he agreed with Alderman Munns about the road going south because it would offer greater opportunities to help traffic. He stated that this is an opportunity to institute a plan that will cause million of dollars of roadway to be built by developers. Alderman Besco stated that he has often heard it stated that there is collusion with EEI. He noted that he had minutes from a Public Works Committee meeting from February 28, 2005 where Alderman Sticka brought the study proposed by EEI back before the City Council. He further commented that he felt that another river crossing was needed. Alderman Sticka stated that collusion implies that the City Council is getting some personal benefit from the deal. He stated that EEI is a company that the City has had a working relationship for some period of time and they have done excellent work for the City. Alderman Ohare noted that the reason the City wanted EEI to work on this project was because they were not working with any developer in the study area. Alderman Spears asked if there were developments in the study area that have been annexed to the City. Mayor Prochaska stated that there were none in the study area yet. She clarified that any future developers would have to build the road and Mayor Prochaska stated that this was correct. He further explained that by the City identifying the type of road needed, it will be built to Yorkville's specification. Alderman Kot commented that it was time to move this issue ahead. He felt that the study was a good compromise and a sensible approach. He stated that separating the studies will allow a time consideration needed to establish whether or not a bridge is needed. A motion was made by Alderman Kot to call the question; seconded by Alderman Ohare. Motion to call the question approved by a roll call vote. Ayes -7 Nays -1 Kot -aye, Munns -nay, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye Motion to approve the study approved by a roll call vote. Ayes -6 Nays -2 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -nay, Ohare -aye, Spears -nay, Sticka -aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Grant Writer Contract Renewal A motion was made by Alderman James to approve a Letter of Understanding for Agreement between C.H. Schrader & Associates and the United City of Yorkville for professional consulting services for a one year period; seconded by Alderman Ohare. I The Minutes of the Regular Meeting of the Citv Council — April 26. 2005 — page 9 Motion approved by a roll call vote. Ayes -8 Nays -0 Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye Ordinance 2005 -37 Amending Land Cash Ordinance No 1996-3,2003-12 and 2004 -22 A motion was made by Alderman James to approve an Ordinance amending Land Cash Ordinances #1996 -3, 2003 -12 and 2004 -22 as presented; seconded by Alderman Kot. Mayor Prochaska noted that this will increase the contribution to Land Cash to $80,000.00 /acre. Motion approved by a roll call vote. Ayes -8 Nays -0 James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye Resolution 2005 -25 Declaring Intent to Issue Special Tag Bonds for Autumn Creek SSA A motion was made by Alderman James to approve a Resolution declaring the intent to issue Special Tax Bonds for Autumn Creek Special Service Area (SSA) as presented; seconded by Alderman Sticka. Aldermen Spears and Burd commented that they were not comfortable with SSAs. Alderman Burd stated that she felt that affects of SSAs on people in the community should be researched. She suggested a workshop in June 2005 with local real estate agents and developers where the City Council could ask questions about the affects. Alderman James also suggested inviting residents who own homes with SSAs to the workshop. Mayor Prochaska also suggested that the Economic Development Committee review the ordinance allowing SSAs. Alderman Munns asked for clarification about voting for the SSA at this time. Attorney Wyeth explained that the SSA is part of Autumn Creek's Annexation Agreement and if the City Council would not approve the SSA it would be a breach of the Annexation Agreement. Mayor Prochaska noted that the motion is to approve a Resolution of Intent. I Motion approved by a roll call vote. Ayes -5 Nays -2 Present -1 Ohare -aye, Spears -nay, Sticka -aye, Besco -nay, Burd -aye, James -aye, Kot -aye, Munns- present Ordinance 2005 -38 Approving the Revision of the 2004 -2005 Fiscal Budget A motion was made by Alderman James to approve an Ordinance approving the revision of the 2004 -2005 Fiscal Budget as presented; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Sticka -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye Ordinance 2005 -39 Approving the 2005 -2006 Fiscal Budget A motion was made by Alderman James to approve an Ordinance approving the 2005 -2006 Fiscal Budget as presented; seconded by Alderman Sticka. Alderman Spears had several concerns: • The first page of the budget indicates that the Land Use Planner will begin employment in January and the Park Designer in August however page 7 reflects different dates. Finance Director Pleckham stated that the correct dates are January and September respectfully. • She reviewed the Employee Manual regarding education reimbursement which states that "any request that is not included within the budget must receive approval by the Mayor and the appropriate City Council committee ". She stated she would like to see this happen so she asked that the comments in the tuition reimbursement accounts on pages 2 ( #01- 110- 64 -00- 5604), page 4 (# 01- 150- 64 -00- 5604), and page 26 ( #79 -650- 64-00 -5602) be removed. She stated that the dollar amount would remain the same and would only affect about four employees. Mayor Prochaska clarified that the funds would stay in the line item but the comments would be removed. Any employee requesting tuition reimbursement will have to come before the City Council for approval of the reimbursement. • She requested that when the next budget is prepared that the term "tuition" be consistently used instead of "professional growth ". The Minutes of the Regular Meeting of the Citv Council — April 26. 2005 — na 10 Alderman Munns had a few comments and concerns: • He asked for clarification of the budget amounts listed on page 1 of the ordinance. Director Pleckham explained that the entire budget is $58,000,000.00 (all funds) whereas there is $18,000,000.00 in the General Fund alone. • He asked if employees get deductions for both IMRF and Social Security (page 4). Director Pleckham stated all employees participate in both programs. • He commented that the increase for health insurance was $200,000.00. He suggested that health insurance cost should be addressed in the future and an employee contribution should be considered. Alderman Spears noted that the Employee Manual states that the City Council does not have to wait a year to notify employees that they will have to contribute to their health insurance. There was no further discussion. Mayor Prochaska noted that he motion needed to be amended. Alderman Sticka withdrew his second; Alderman James withdrew the motion. A motion was made by Alderman James to approve an Ordinance approving the 2005 -2006 Fiscal Budget as presented with corrections to pages 2, 4, and 26; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -8 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Ohare -aye, Spears -aye, Sticka -aye Special Census Agreement A motion was made by Alderman James to approve a Memorandum of Understanding between the United City of Yorkville and the United States of America Department of Commerce Bureau of the Census in the amount estimated to be $172,512.00 and authorize the Mayor and City Clerk to execute the documents; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -8 Nays -0 Besco -aye, Burd -aye, James -aye, Kot -aye, Mums -aye, Ohare -aye, Spears -aye, Sticka- ADDITIONAL BUSINESS Volunteer Appreciation Day Mayor Prochaska reminded everyone that Volunteer Appreciation Day is Saturday, May 21, 2005 from 12:00 P.M. to 3:30 P.M. at the Riverfront Park. American Legion Blue Star Banner Mayor Prochaska invited the City Council and all citizens of Yorkville to attend the American Legion Blue Star Banner flag raising ceremonies on Saturday May 7, 2005 beginning at noon. The first of three ceremonies will be at City Hall, the next is at the flag pole in Town Square Park and the final ceremony will be at the American Legion Hall. Route 34 Clean -up Mayor Prochaska reported that IDOT workers were out cleaning up Route 34 so he was postponing the City Council's Adopt -A- Highway Clean-up day to a sometime in the future. Employee Appreciation Dinner Mayor Prochaska reminded everyone that the Employee Appreciation Dinner was Saturday, April 30, 2005 at 6:00 P.M. at the St. Patrick's Parish Hall with dinner being served at 7:00 P.M. Sugar Grove Boundary Agreement Alderman Spears commented that she heard Mayor Bill Roberts of Plano talking about the boundary agreements Plano signed with Sugar Grove on WSPY. He mentioned that Mayor Prochaska was doing something with Yorkville's boundary agreement with Sugar Grove or Plano. Mayor Prochaska explained that Plano has asked to meet with Yorkville to discuss the realignment of Ash Road to Eldamain Road and its affect on the boundary agreement. He stated that he would bring the outcome of the discussion to the City Council. Nepotism Policy Alderman Mums asked that the Nepotism Policy be reviewed at the next COW meeting. Mayor Prochaska noted that it is on the Administration Committee agenda to develop a policy. Alderman Munns stated that if three Alderman so request, an item can be placed on the COW agenda. Aldermen Burd and Spears agreed with Alderman Munns to place this on the next COW agenda. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into Executive Session for the purpose of discussing: o The purchase or lease of real property for the use of the public body The Minutes of the Regular Meeting of the Citv Council — Anri126.2005 — ga 11 o The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Mayor Prochaska asked that the City Clerk and City Attomey be included. He noted that no action would be taken after the session. So moved by Alderman James; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -8 Nays -0 Ohare -aye, Besco -aye, Burd -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye The City Council took a ten minute break and entered into Executive Session at 9:30 P.M. The City Council returned to regular session at 10:40 P.M. ADJOURNMENT - Mayor Prochaska entertained a motion to adjourn. So moved by Alderman James; seconded by Alderman Kot. Motion approved by a viva voce vote. Meeting adjourned at 10:41 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING April 26, 2005 PLEASE PRINT NAME: ADDRESS: Ly Irv. v G 51,C Awt ��F � c..L�i4 M ✓U �I iU �� -� — Sc9��f� C9/2c�r� G D SIGNIN i STATE OF ILLINOIS ) )ss COUNTY KENDALL ) ORDINANCE NO. 2005- ORDINANCE APPROVING THE 2005 -2006 FISCAL BUDGET FOR THE UNITED CITY OF YORKVILLE WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have duly held all Public Hearings, allowed public input, and through its committee system has duly considered formation of a budget for the 2005 -2006 Fiscal Year; and WHEREAS, a tentative budget was duly announced and available for examination at the City offices of the UNITED CITY OF YORKVILLE; and WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE deem it I in the best interest of the City for the orderly operation thereof to pass and approve the tentative 2005 -2006 Fiscal Year Budget being submitted on April 26, 2005 at its regular City Council Meeting: NOW THEREFORE, upon Motion duly made, seconded and approved by a majority of those so voting, the 2005 -2006 Budget totaling $58,1 32,723 $58,396,801 including the amounts of $17,958,036 -$18,008,036 General Fund, $77,664 Fox Industrial, $2,575,600 Water Operations, $968,000 Sewer Maintenance, $199,523 Municipal Building, $20,685,000 Sanitary Sewer Improvement & Expansion, $8,675,000 Water Improvement & Expansion, $1,180,688 Debt Service, $748,304 Motor Fuel Tax, $729,924 Public Works Equipment Capital, $250,450 Police Equipment Capital, $1,183,042 Parks & Recreation, $23,750 Parks & Recreation Capital, Page 1 of 2 k I $2,032,933 Land Cash, $214,078 Land Acquisition, and $844,809 Library is hereby adopted for the 2004 -2005 Fiscal Year, as presented. ADOPTED this 26 day of April, 2005, pursuant to a roll call vote as follows: f PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO I i APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, i this 26 day of April, A.D. 2005. i I MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this i 26 day of April, A.D. 2005. Attest: CITY CLERK �. Page 2 of 2 UNITED CITY OF YORKVILLE PROPOSED BUDGET 2005 -2006 GENERAL FUND SUMMARY NET 3/3105 CHANGE Administration 3/15105 3/29105 4/19/05 4126/05 City (3/3105 to Committee COW COW COW Council 4/26/05) COMMENTS /HIGHLIGHTS $50k additional Utility tax revenue + � FOR $40k Planning Fee +$42k Land Cash 9 Transfer + $50k Carry Over added GENERAL FUND EXPENSES tivageted running position in Administration Salaries on 3/3105 draft (Also changes related to Health Ins. Costs due to timing of all new FINANCE & ADMINISTRATION 5,198,586 5,132,193 5,129,553 5,119,553 5,134,030, hires) Planning Planning Positions were included in ENGINEERING 374,985 517,617 517,617 386,820 373,132 f the 3/15 & 3/29 drafts Timing of 1st 2 new hires and 2 additional new hires + Cadet program POLICE 2,106,882 2,128,643 2,135,143 2,135,143 2,145,143 ?' added since 313 Planning Department PLANNING & DEVELOPMENT 110,700 110,700 110,700 285,396 324,607 0: created +Downtown Plan $40k STREETS 9,463,814 9,463,814 9,459,954 9,459,954 9,459,954 Is4 Delayed Streets Operator 1 month HEALTH & SANITATION 571,170 571,170 571,170 571,170 571,170 .8 ma ; _ € 4/26/2005 Prepared by Traci Pleckham UNITED CITY O: )RKVILLE SUMMARY OF GENERAL FUND STAFFING MODIFICATIONS SINCE ORIGINAL PROPOSED BUDGET FY 2005 -2006 E a ,p General Fund Accounting Clerk I (PT to FT) July July July Same Office Manager N/A Sept Jan Additional /Delayed Community Development Director N/A Nov July Additional /Earlier Land Use Planner (Originally Planning Tech) July July Jan Delayed Park Designer N/A July Sept Additional /Delayed Streets Operator Jan Feb Feb Delayed Police Officer Dec Oct Oct Earlier Police Officer Dec Oct Oct Earlier Police Officer N/A April April Additional Police Officer N/A April April Additional ** *Throughout the proposed budget process, the timing of the above new hires also affected the City's overall benefit costs +/- Major General Fund Changes Presented at 3/15/05 Meeting (Recommended from 313/05 Administration Committee) Added Community Development Director, Park Designer & 2 Police Officers Major General Fund Changes Presented at 3129105 Meeting Added Special Census Cost $66,000 CLu 6.y L -o p © o) Major General Fund Changes Presented at 4/19105 Meeting Added Planning & Development Department Increased overall costs by $43,499 Major General Fund Changes for 4/26/05 City Council Meeting Added $50,000 Carry Over for the following expenses: Cadet Program $10,000 Downtown Planning $40,000 REVENUE SUMMARY Budget Difference 3/3/05 Admin $17,826,137 3/15/05 COW $17,924,137 $98,000 $50k Planning Fee + $48k Land Cash Transfer 3/29/05 COW $17,924,137 $0 4/19/05 COW $17,958,036 $33,899 $25k Nicor & $25k Telephone Revenue, ($10,101) Planning Fee, ($6k) Land Cash Transfer 4/26/05 City Council $18,008,036 $50,000 $50k Carry Over Prepared by Traci Pleckham 4/26/2005 EXHIBIT "M" Fees Paid to Others by Developer Per Unit i A paid receipt from the School District Office, 602 -A Center Parkway for $3,000 the "transition fees ", Yorkville, must be presented to the City prior to issuance of each building permit Separate Yorkville - Bristol Sanitary District fee payable to Y.B.S.D. $900 payable at Building Permit YBSD Annexation Fee payable at time of each Final Plat $1,500 per acre Infrastructure Participation Fee payable consistent with final Sanitary $3,225 Sewer Interceptor Funding Agreement per acre Fees Collected by the City 1. Building Permit payable at Building Permit $650 $650 Plus $0.20 per square foot +$0.20(SF) 2. Water Connection Fees payable at Building Permit Single Family and Duplex $2,660 2+ Bed Attached $2,280 1 Bed Attached $1,140 3. Water Meter Cost payable at Building Permit Detached $250 Attached $325 4. City Sewer Connection Fees payable consistent with final $2,000 Sanitary Sewer Interceptor Funding Agreement 5. Water and Sewer Inspection Fee payable at Building Permit $25 6. Public Walks/Driveway Inspection Fee payable at Building $35 Permit 7. Development Fees payable at Building Permit Public Works $700 Police $300 Building $150 Library $500 Parks & Recreation $50 Engineering $100 Bristol - Kendall Fire $1,000 Development Fees Total $2,800 I 8. Land Cash Fees payable at Building Permit Park Single Family $0.00 (all land) Park Duplex $0.00 (all land) Park Townhome $0.00 (all land) Park Condominium $0.00 (all land) School Single Family $2,079.55 School Duplex $1,308.18 School Townhome $1,308.18 School Condominium $1,075.82 9. Road Contribution Fund payable at Building Permit subject to $2,000 dollar for dollar set off, for Developer's ultimately determined final cost for the design and construction of Galena Road, as against any future and yet unpaid fees due -the City for the City's Road Contribution Fund 10. County Road Fee payable at Building Permit $1,000 11. Weather Warning Siren Fee payable at time of each Final Plat $75 per acre I Administrative Fee (1.75% of Approved Engineer's Estimate of Cost of 1.75% Land Improvements payable at time of each Final Plat — Calculated @ $22,500 per unit) Engineering Review Fee (1.25% of Approved Engineer's Estimate of Cost 1.25% of Land Improvements payable at time of each Final Plat — Calculated @ $22,500 per unit) * Payable consistent with Section 15 A. of the Annexation Agreement i WESTERN ROADWAY CORRIDOR FEASIBILITY STUDY FROM ILLINOIS ROUTE 71 TO BASELINE ROAD ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES MARCH 2005 1. AREA TRANS. OVERVIEWBACKGROUND 0 2 3 12 4 0 0 0 0 21 $ 2,190.00 2. DATA COLLECTION 0 4 4 8 16 0 1 0 0 33 $ 3,330.00 3. TRAFFIC PROJ. /ASSIGNMENTS 0 2 4 21 32 0 2 0 0 61 $ 5,958.00 4. INTERSECTION ANALYSES 0 2 2 13 20 0 1 0 6 44 $ 4,236.00 5. ENVIRONMENTAL INVENTORY 0 2 12 40 16 0 0 0 8 78 S 7,860.00 6. RR XING ALTERNATIVES & PRELIM. EVAL. 0 4 12 32 16 0 2 0 8 74 $ 7,428.00 7. ROB ROY XING STRUCTURE/ FAXON RD 0 2 6 32 16 0 2 0 8 66 $ 6,492.00 8. GEOTECHNICAL INVENTORY & SURVEY 0 2 4 8 8 0 2 0 4 28 $ 2,736.00 9. PRELIM. STORMWATER ANALYSIS 0 2 8 16 16 0 0 0 8 50 $ 4,956.00 10. GEOMETRIC ALIGNMENT ANALYSIS 0 4 16 32 8 0 2 0 8 70 S 7,140.00 11. UTILITY ID AND INVENTORY 0 1 2 4 8 0 2 0 4 21 $ 1,974.00 12. R.O.W. DETERMINATION 0 2 4 24 16 0 0 0 8 54 $ 5,316.00 13. PERMITS 0 0 1 2 2 0 2 0 1 8 S 720.00 14. PRELIMINARY COST ESTIMATES 0 8 8 12 24 0 0 0 8 60 $ 6,048.00 15. PROJECT MEETINGS 0 16 16 24 16 0 0 0 0 72 $ 7,776.00 16. DOC. REPORTING & EXEC. SUMMARY 4 8 12 45 13 0 4 0 0 86 $ 8,991.00 17. EXHIBITS 0 4 8 16 8 0 0 0 BO 116 $ 10,512.00 18. PROJECT ADMINIST 4 24 8 _ 8 4 0 0 0 0 48 $ 5.676.00 MAN -HOUR TOTAL: 8 89 130 349 243 0 20 0 151 990 $ 99,339.00 aMhBNi�ire"� WHWh41Y® Principal Engineer E -3 8 hours ® $138 per hour= $ 1,104AO Senior Proiect Manaqer E -2 89 hours ® $126 per hour = $ 11,214.00 $ Project Manager E -1 130 hours ® $114 per hour = $ 14,820.00 Printing and Reproductions = $ 500.00 Senior Project Engineer /Surveyor P -5 349 hours @ $102 per hour = $ 35,598.00 Postage and Shippinq = $ 100.00 Project Engineer /Surveyor P-4 243 hours a $93 per hour = $ 22,599.00 TOTAL DIRECT COSTS = $ 600.00 Senior Project Technician T -5 0 hours (b $93 per hour = $ - Project Technician T -4 151 hours a $84 per hour = $ 12,684.00 TOTAL LABOR COSTS = I S 99,339.00' Senior Technician T -3 0 hours 0 $75 per hour = $ Secretary A -3 I 20 I hours (a $66 per hour= $ 1,320.00 HOURLY TOTAL =1 990 1 TOTAL LABOR = S 99,339.00 TOTAL CONTRACT COSTS = 1 $ 99,939.00 G:\Public \YorkviIIe\2005 \YO0510 Beecher Road Corridor Study\Doc\Ipmject hoursAs]summary ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS SUGAR GROVE, IL Page 1