Library Board Packet 2017 07-10-17
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
July 10, 2017 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director
10. City Council Liaison Update
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business City/Parks & Rec. Proposal
13. New Business Election of Officers
Building/Mechanical Maintenance
14. Executive Session (if needed)
1. For the discussion of minutes lawfully closed under this Act, whether for the
purposes of approval by the body of the minutes or semi-annual review of the
minutes as mandated by Section 2.06.
2. For the appointment, employment, compensation, discipline, performance or
legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body, or against legal counsel for the
public body to determine its validity.
16. New Business (cont’d) Release of Executive Session Minutes
17. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, June 12, 2017, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Russ Walter with a quorum established.
Roll Call:
Theron Garcia-yes, Jason Hedman-yes, Carol LaChance-yes, Russ Walter-yes, Susan Chacon-yes,
Darren Crawford-yes, Wamecca Rodriguez (arr. 7:12pm)
Absent: Krista Danis, Kate Elder
Others Present:
Dixie DeBord, Director of Technical Services
Shelley Augustine, Director of Adult Services
Rob Fredrickson, City Finance Director
Seaver Tarulis, Alderman/Library Liaison
Daniel Chacon
Recognition of Visitors: Mr. Walter recognized the guests.
Amendments to the Agenda:
President Walter asked to discuss a city proposal under New Business and Ms. DeBord asked to discuss
interview questions under Standing Committees/Personnel.
Minutes: May 8, 2017 and May 31, 2017
Ms. DeBord corrected the titles for her and Ms. Augustine. Ms. Augustine is Director of Adult
Services (May 8 minutes) and Ms. DeBord is Director of Technical Services (May 8 and 31 minutes).
Also, in the May 31 minutes the arrival time for Ms. Garcia should be 7:03pm.
Ms. Chacon and Ms. LaChance moved and seconded respectively, to approve the May 8 minutes as
corrected. Unanimous voice vote approval.
Ms. LaChance and Ms. Chacon moved and seconded respectively, to approve the May 31 minutes as
corrected. Unanimous voice vote approval.
Correspondence: None
Public Comment: None
Staff Comment: None
Page 1 of 4
Report of the Treasurer:
President Walter highlighted some of the charges from the previous month including air conditioner
repairs and 2nd floor window reglazing. Trustee Hedman questioned if preventative maintenance is
undertaken for mechanicals, in particular. Since that is currently not being done, President Walter said
preventative maintenance should be discussed with Trico or to at least look at the manufacturer
requirements.
There were two payrolls in the month. Some property tax was received as well as some fines and
subscriber card revenue. President Walter asked if a sample tax bill is still posted since out-of-district
subscriber fees are based on their tax bills. Development fees of $6,100 and memorial funds of $300
were also received.
Payment of Bills
Ms. LaChance moved to pay the bills as follows and Ms. Chacon seconded the motion:
$31,695.79 Accounts Payable
$35,536.97 Payroll
$67,232.76 TOTAL
Roll call: Garcia-yes, Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-
yes. Passed 7-0.
Report of the Library Director:
Ms. DeBord presented the report.
1. 100 people attended Michelle's retirement party
2. Teen TAG program had 18 teens in attendance
3. The Literacy Center served 24 kids for 2 programs
4. Tots and Toddlers hosted 37 toddlers
5. June/July calendar provided as well as brochure for summer reading program
6. Circulation stats will be presented monthly in spreadsheet for comparison
7. Ancestory database stats will be provided
8. Shelley noted e-newsletter can be subscribed to, it includes any library closures
City Council Liaison
Next month, Mr. Tarulis hopes to have an updated status report on the building study.
Standing Committees:
Personnel
Ms. LaChance reported on the recent committee meeting regarding the hiring of a new Library
Director. She said any Board member wishing to participate in the interview process is welcome, but it
was later decided to invite all Board members to second interviews. Trustee Hedman suggested asking
library staff to participate in second interviews as well. A list of 21 possible interview questions was
presented, reviewed and some revisions were made. President Walter discussed the legalities of
posting meetings.
The final job description will be placed in the policy book and Ms. Garcia suggested that the new
Director should sign and date the description. The revised job description will include a line for the
Director to sign as well as the date the Board approved it before entry into the policy book. Going
forward, when policy changes are made, the date will be included.
Page 2 of 4
Ms. Garcia moved to approve the new job description as amended and Ms. Chacon seconded.
Approved by unanimous voice vote.
Ms. Garcia read a sample letter to be sent to those candidates not considered and they will be sent by
email after being signed by Board member(s). Resumes received will be kept by Dixie and Shelley and
Shelley is maintaining a spreadsheet of the applications.
It was also decided to post the Director job on ILA at a cost of $100, which the interim Directors have
the authority to spend.
There was also discussion of dates for the interviews as well as the fact that the interviews will need to
be held in Executive Session due to the number of Board members in the interviews, constituting a
meeting quorum. The meetings must be posted and recorded. Mr. Walter will verify the process with
the City Clerk.
Unfinished Business: None
New Business:
Nominations of Officers
The following nominations for officers were made and voting will take place next month:
President--Russ Walter, Vice-President--Carol LaChance, Treasurer--Susan Chacon, Secretary--Kate
Elder. Mr. Fredrickson recommended keeping check-signing ability only with Board officers.
Inventory Update
An inventory list was included for the Board. Ms. DeBord said all new library equipment is entered on
a list and removed if de-commissioned. This inventory is conducted for insurance purposes.
City Proposal
President Walter shared a proposal made by City personnel Tim Evans, Bart Olson and Mayor Gary
Golinski. The idea was to integrate the Parks Department and the library with Tim Evans assuming the
role of Library Director/Business Manager. The current interim Directors would stay in similar roles as
now. Recreation staff (5-6) would move to the library and assist at the front desk and library hours
could be increased with extra staff. Parks programming would be integrat ed with the library. Mr.
Walter said the Parks Department currently brings in about $500,000 in program fees. The action is an
attempt to boost the library budget and provide extra staff for increased hours. It was noted that Parks
personnel would likely work daytime hours, while present library personnel would work night hours.
Comments from Trustees included: this is not a good idea, library experience is needed, this library is
too small for a business manager, not all libraries are run by a Director, money might not be saved
because Assistant Director(s) need to be upgraded in pay to compile state reports and assume jobs Mr.
Evans would not have time for, State law may not allow this, give Library Director job description to
City to determine if this idea would work or if Mr. Evans' time allows, no qualifications for this job,
current interim Co-Directors could perform the work, concern for programs being held in historic room
and room not available for renting or library programs, more open hours would be a plus, how much
time would Parks employees devote to library—50/50 split?, how would salary be paid, taking over the
maintenance of the building would be a positive point. It was noted that the Parks Department is
currently self-supporting.
After much discussion, Mr. Hedman suggested giving the Job Description to the City and asking for a
formal proposal with more details for the next Board meeting and before making a decision.
Page 3 of 4
Executive Session:
At approximately 8:18pm a motion was made by President Walter to enter into Executive Session for
the appointment, employment, compensation, discipline, performance or dismissal of specific
employees of the public body or legal counsel for the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against legal counsel for the public body
to determine its validity. Ms. LaChance seconded the motion.
Roll call to enter into Executive Session: Garcia-yes, Hedman-yes, LaChance-yes, Rodriguez-yes,
Walter-yes, Chacon-yes, Crawford-yes Passed 7-0
A short break was taken and the session began at 8:21pm.
At approximately 8:39pm, the Board resumed their regular meeting with the following present: Garcia,
Hedman, LaChance, Rodriguez, Walter, Chacon, Crawford.
Additional Business:
President Walter made a motion to increase the salaries by 15% (retroactively) for Ms. Augustine and
Ms. DeBord while they serve as Interim Co-Directors for the library. Mr. Hedman seconded.
Roll call: Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes, Garcia-
yes. Passed 7-0.
Adjournment:
There was no further business and the meeting was adjourned at 8:40pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DRAFT
Yorkville Public Library
Personnel Committee Meeting
Saturday, June 24, 2017, 10:00am
Library Board Room
902 Game Farm Road
The Personnel Committee meeting was called to order at 10:06am by Carol LaChance. The purpose of
the meeting was to conduct an interview for the Library Director position.
Roll Call:
Carol LaChance-yes, Russ Walter-yes, Darren Crawford-yes, Jason Hedman-yes,
Theron Garcia (arr. 10:43am)
Others Present:
Lorene Kennard
Recognition of Visitors: Recognition was given to Lorene Kennard, an applicant for the Library
Director position.
Public Comment: none
Executive Session:
At approximately 10:07am a motion was made by Russ Walter to enter into Executive Session for the
appointment, employment, compensation, discipline, performance, or dismissal of specific employees
of the public body or legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body or against legal counsel for the public body to determine
its validity. Jason Hedman seconded.
Roll call: Walter-yes, Crawford-yes, Hedman-yes, LaChance-yes. Passed 4-0.
The Session ended at approximately 11:46am.
Unfinished Business:
No further business.
Adjournment:
The regular meeting was adjourned at 11:46am immediately following the Executive Session.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DRAFT
Yorkville Public Library
Personnel Committee Meeting
Monday, June 26, 2017, 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road
The Personnel Committee meeting was called to order at 7:00pm by Carol LaChance. The purpose of
the meeting was to conduct an interview for the Library Director position.
Roll Call:
Russ Walter-yes, Theron Garcia-yes, Jason Hedman-yes, Carol LaChance-yes,
Darren Crawford (arrived 7:06pm)
Others Present:
Ms. Dana Russell
Recognition of Visitors: Recognition was given to Dana Russell, an applicant for the Library
Director position.
Public Comment: none
Executive Session:
At approximately 7:01pm Ms. LaChance moved to enter into Executive Session and stated the reason
as follows: For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body or against legal counsel for the public
body to determine its validity. Jason Hedman seconded.
Roll call: Garcia-yes, Hedman-yes, LaChance-yes, Walter-yes. Passed 4-0.
The Session ended at approximately 8:32pm.
Unfinished Business:
No action or further business.
Adjournment:
The regular meeting was adjourned at 8:33pm immediately following the Executive Session.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DATE: 06/19/17 UNITED CITY OF YORKVILLE TIME: 12:51:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900045 FNBO FIRST NATIONAL BANK OMAHA 06/25/17 062517-CC REBATE 05/31/17 08 2017 CC REBATE 82-000-48-00-4850 -143.35 09 2017 CC REBATE 84-000-48-00-4850 -130.12 INVOICE TOTAL: -* Page 1 of 14
DATE: 06/19/17 UNITED CITY OF YORKVILLE TIME: 12:51:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900045 FNBO FIRST NATIONAL BANK OMAHA 06/25/17 062517A-M.PFISTER 05/31/17 01 AMAZON-WALL DECAL 82-820-56-00-5610 30.90INVOICE TOTAL: 30.90 * 062517A-R.WRIGHT 05/31/17 05 RUSH#16600-EMPLOYEE DRUG TESTS 82-820-54-00-5462 40.00INVOICE TOTAL: 40.00* CHECK TOTAL: 70.90TOTAL AMOUNT PAID: 70.90Page 2 of 14
'$7( 81,7('&,7<2)<25.9,//(7,0( 0$18$/&+(&.5(*,67(5,' $3&%/&+(&.9(1'25,192,&(,7(0&+(&. ,192,&('$7('(6&5,37,21'$7($&&2817,7(0$07 )1%2),5671$7,21$/%$1.20$+$''(%25'0(1$5'63/$17662,/+20('(323/$176,192,&(727$/
Page 3 of 14
'$7( 81,7('&,7<2)<25.9,//(7,0( 0$18$/&+(&.5(*,67(5,' $3&%/&+(&.9(1'25,192,&(,7(0&+(&. ,192,&('$7('(6&5,37,21'$7($&&2817,7(0$07 )1%2),5671$7,21$/%$1.20$+$0(%(5+$5'76&+2/$67,&%22.6'2//$575((6725<7,0(6833/,(6:$/0$576725<7,0(6833/,(6 ,192,&(727$/ 478.01
03),67(5$0$=217$3(0$5.(563267,7127(66+$53,(6
&200(17
$0$=2135,17(535,17(5),/$0(176
&200(17
$0$=2135,0(0(0%(56+,3 3267$*( '(//&20387(5021,7256,192,&(727$/
Page 4 of 14
'$7( 81,7('&,7<2)<25.9,//(7,0( 0$18$/&+(&.5(*,67(5,' $3&%/&+(&.9(1'25,192,&(,7(0&+(&. ,192,&('$7('(6&5,37,21'$7($&&2817,7(0$07 )1%2),5671$7,21$/%$1.20$+$6$8*867,1(7$5*(77$5*86&$6(6 ,192,&(727$/
6,:$16.,:$5(+286(',5(&73$3(5,192,&(727$/
TOTAL AMOUNT PAID: $2,538.86Page 5 of 14
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 07/05/17 UNITED CITY OF YORKVILLE TIME: 14:44:56 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 07/10/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104376 MIDWTAPE MIDWEST TAPE 94614709 12/19/16 01 DVDS 84-840-56-00-5685 43.98 INVOICE TOTAL: 43.98 * CHECK TOTAL: 43.98 TOTAL AMOUNT PAID: 43.98Page 6 of 14
82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 07/05/17 UNITED CITY OF YORKVILLE TIME: 14:57:26 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/10/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104377 BAKTAY BAKER & TAYLOR 2032916077 06/05/17 01 BOOKS 82-000-24-00-2480 31.02 02 BOOKS 84-840-56-00-5686 273.02INVOICE TOTAL: 304.04 * 2032937543 06/13/17 01 BOOKS 82-000-24-00-2480 51.15 02 BOOKS 84-840-56-00-5686 978.55INVOICE TOTAL: 1,029.70 * 2032944087 06/14/17 01 BOOKS 82-000-24-00-2480 14.95 02 BOOKS 84-840-56-00-5686 201.83INVOICE TOTAL: 216.78 * 2032946730 06/14/17 01 BOOKS 82-000-24-00-2480 34.61 02 BOOKS 84-840-56-00-5686 398.27INVOICE TOTAL: 432.88 * 2032960762 06/20/17 01 BOOKS 82-000-24-00-2480 287.41 02 BOOKS 84-840-56-00-5686 258.12INVOICE TOTAL: 545.53 * 2032963290 06/19/17 01 BOOKS 82-000-24-00-2480 9.77 02 BOOKS 84-840-56-00-5686 13.35INVOICE TOTAL: 23.12 * 2032970774 06/23/17 01 BOOKS 82-000-24-00-2480 65.53 02 BOOKS 84-840-56-00-5686 357.53INVOICE TOTAL: 423.06 *CHECK TOTAL: 2,975.11 104378 CAMBRIA CAMBRIA SALES COMPANY INC. 38752 05/15/17 01 ENVIRO CARE LIQUI-BAC 82-820-56-00-5620 65.88INVOICE TOTAL: 65.88 *CHECK TOTAL: 65.88Page 7 of 14
82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 07/05/17 UNITED CITY OF YORKVILLE TIME: 14:57:26 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/10/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104379 DAIKIN DAIKIN APPLIED 3141184 06/05/17 01 CHILLER REPAIR 82-820-54-00-5495 1,515.00INVOICE TOTAL: 1,515.00 *CHECK TOTAL: 1,515.00 104380 FORESTPK FOREST PARK NATURE CENTER 071917 03/26/17 01 07/19/17 NATURE'S ARCHITECTS 82-000-24-00-2480 135.00 02 PROGRAM ** COMMENT **INVOICE TOTAL: 135.00 *CHECK TOTAL: 135.00 104381 GREATLKS GREAT LAKES PLUMBING & HEATING 13858 06/19/17 01 ANNUAL INSPECTION 82-820-54-00-5462 375.00INVOICE TOTAL: 375.00 *CHECK TOTAL: 375.00 104382 MIDWTAPE MIDWEST TAPE 95122711 06/05/17 01 AUDIO BOOKS 84-840-56-00-5683 29.99 02 DVD 84-840-56-00-5685 17.99INVOICE TOTAL: 47.98 * 95136344 06/09/17 01 DVDS 84-840-56-00-5685 49.98INVOICE TOTAL: 49.98 * 95159021 06/19/17 01 DVDS 84-840-56-00-5685 22.99INVOICE TOTAL: 22.99 * 95171499 06/26/17 01 AUDIO BOOKS 84-840-56-00-5683 119.97 02 DVDS 82-820-56-00-5685 48.97INVOICE TOTAL: 168.94 *CHECK TOTAL: 289.89Page 8 of 14
82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 07/05/17 UNITED CITY OF YORKVILLE TIME: 14:57:26 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/10/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104383 RAILS RAILS 4158 07/01/17 01 EREAD ILLINOIS MEMBERSHIP FEE 84-840-54-00-5460 127.50INVOICE TOTAL: 127.50 *CHECK TOTAL: 127.50 104384 SMITHERE SMITHEREEN PEST MANAGEMENT 1526154 07/05/17 01 JUNE 2017 PEST CONTROL 82-820-54-00-5462 75.00INVOICE TOTAL: 75.00 *CHECK TOTAL: 75.00 104385 THOMREUT WEST PUBLISHING CORPORATION 836284437 06/04/17 01 2016 STATE BAR SUBSCRIPTIONS 84-840-56-00-5686 235.90INVOICE TOTAL: 235.90 *CHECK TOTAL: 235.90 104386 THYSSEN THYSSENKRUPP ELEVATOR CORP 3003267380 07/01/17 01 7/1/17-9/30/17 ELEVATOR 82-820-54-00-5462 768.92 02 MAINTENANCE ** COMMENT **INVOICE TOTAL: 768.92 *CHECK TOTAL: 768.92 104387 TRICO TRICO MECHANICAL SERVICE GROUP 4201 06/14/17 01 REPLACED LOW-WATER CUT OFF 82-820-54-00-5495 1,350.05 02 SENSOR AND CONTROL ** COMMENT **INVOICE TOTAL: 1,350.05 *CHECK TOTAL: 1,350.05Page 9 of 14
82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 07/05/17 UNITED CITY OF YORKVILLE TIME: 14:57:26 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/10/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104388 YOUNGM MARLYS J. YOUNG 053117 06/08/17 01 05/31/17 MEETING MINUTES 82-820-54-00-5462 45.50INVOICE TOTAL: 45.50 * 061217 06/28/17 01 06/12/17 MEETING MINUTES 82-820-54-00-5462 76.75INVOICE TOTAL: 76.75 * 062417 06/29/17 01 06/24/17 MEETING MINUTES 82-820-54-00-5462 47.50INVOICE TOTAL: 47.50 * 062617 06/30/17 01 06/26/17 MEETING MINUTES 82-820-54-00-5462 47.50INVOICE TOTAL: 47.50 *CHECK TOTAL: 217.25TOTAL AMOUNT PAID: 8,130.50Page 10 of 14
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,203.69$ -$ 18,203.69 1,962.37$ 1,346.15$ 21,512.21$ FINANCE11 122 66-11 122 661 215 19836 6013 174 45$UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 2, 2017FINANCE11,122.66 - 11,122.66 1,215.19 836.60 13,174.45$ POLICE115,007.64 1,079.10 116,086.74 580.83 8,645.04 125,312.61$ COMMUNITY DEV.23,697.09 - 23,697.09 2,411.71 1,778.75 27,887.55$ STREETS14,002.97 85.19 14,088.16 1,485.94 1,043.79 16,617.89$ WATER17,572.80 218.33 17,791.13 1,835.96 1,304.14 20,931.23$ SEWER9,673.01 71.25 9,744.26 1,066.59 739.48 11,550.33$ PARKS24,754.70 391.32 25,146.02 2,505.92 1,866.06 29,518.00$ RECREATION13,821.31 - 13,821.31 1,325.78 1,019.66 16,166.75$ LIBRARY18,165.05 - 18,165.05 1,066.30 1,363.43 20,594.78$ TOTALS266,020.92$ 1,845.19$ 267,866.11$ 15,456.59$ 19,943.10$ 303,265.80$ TOTAL PAYROLL303,265.80$ Page 11 of 14
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.808.34$ -$ 808.34$ -$ 61.84$ 870.18$ CLERK583.34 - 583.34 8.98 6.36 598.68 TREASURER83.34 - 83.34 8.98 44.61 136.93 ALDERMAN4,100.00-4,100.00-302.354,402.35UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 16, 2017ALDERMAN4,100.00 - 4,100.00 - 302.35 4,402.35 ADMINISTRATION15,188.83 - 15,188.83 1,637.36 1,115.52 17,941.71 FINANCE9,270.01 - 9,270.01 999.31 683.41 10,952.73 POLICE105,199.88 10,217.78 115,417.66 580.83 8,555.35 124,553.84 COMMUNITY DEV.16,526.07 - 16,526.07 1,627.25 1,222.22 19,375.54 STREETS14,120.82 - 14,120.82 1,407.52 1,043.06 16,571.40 WATER14,606.40 250.27 14,856.67 1,560.59 1,079.64 17,496.90 SEWER8,171.35 - 8,171.35 880.87 607.68 9,659.90 PARKS20,376.86 175.70 20,552.56 1,897.78 1,514.69 23,965.03 RECREATION13,684.30 - 13,684.30 1,223.16 1,009.20 15,916.66 LIBRARY27,995.05 - 27,995.05 2,234.98 2,115.45 32,345.48 TOTALS250,714.59$ 10,643.75$ 261,358.34$ 14,067.61$ 19,361.38$ 294,787.33$ TOTAL PAYROLL294,787.33$ Page 12 of 14
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION15,862.04$ -$ 15,862.04 1,709.94$ 1,194.85$ 18,766.83$ FINANCE9,270.01 - 9,270.01 999.31 700.67 10,969.99$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 30, 2017POLICE102,025.09 1,077.34 103,102.43 580.83 7,814.37 111,497.63$ COMMUNITY DEV.16,336.55 - 16,336.55 1,627.25 1,232.74 19,196.54$ STREETS16,076.84 85.19 16,162.03 1,578.42 1,233.58 18,974.03$ CENSUS4,143.28 - 4,143.28 - 316.95 4,460.23$ WATER14,986.41 315.71 15,302.12 1,567.64 1,158.36 18,028.12$ SEWER8,171.36 - 8,171.36 880.87 623.58 9,675.81$ PARKS20,615.90 543.92 21,159.82 1,926.27 1,618.74 24,704.83$ RECREATION14,133.31 - 14,133.31 1,223.16 1,078.08 16,434.55$ LIBRARY13,759.23 - 13,759.23 672.00 1,048.20 15,479.43$ TOTALS235,380.02$ 2,022.16$ 237,402.18$ 12,765.69$ 18,020.12$ 268,187.99$ TOTAL PAYROLL268,187.99$ Page 13 of 14
Library CC Rebates ‐ FY17 (Page 1)06/25/2017 ($273.47)
Library CC Check Register ‐ FY17 (Page 2)06/25/2017 $70.90
Library CC Check Register ‐ FY18 (Pages 3 ‐ 5)06/25/2017 $2,538.86
Library Check Register ‐ FY17 (Page 6)07/10/2017 $43.98
Library Check Register ‐ FY18 (Pages 7 ‐ 10)07/10/2017 $8,130.50
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, July 10, 2017
ACCOUNTS PAYABLE
FY 2017
Illinois State Police‐Background Checks 06/13/2017 $27.00
Dearborne National ‐ Junly 2017 Vision Ins 06/27/2017 $33.02
Glatfelter Liability Ins. ‐ Installment #6 06/13/2017 $852.19
Bank Of New York ‐ Series 2013 Escrow & Admin Fees 06/13/2017 $1,100.00
Dearborne National ‐ July 2017 Life Ins 06/27/2017 $22.08
Sunlife ‐ June 2017 Dental Ins 06/13/2017 $443.01
Marlys Young‐05/08/17 Meeting Minutes 06/27/2017 $54.00
BCBS ‐ July 2017 Health Insurance 06/27/2017 $3,320.74
IPRF ‐June 2017 Workers Comp 06/13/2017 $967.96
TOTAL BILLS PAID: $17,330.77
DATE
Bi‐weekly (Page 11)06/02/2017 $20,594.78
Bi‐weekly (Page 12)06/16/2017 $32,345.48
Bi‐weekly (Page 13)06/30/2017 $15,479.43
TOTAL PAYROLL:$68,419.69
TOTAL DISBURSEMENTS:$85,750.46
FY 2018
PAYROLL
FY 2017
Page 14 of 14
% of Fiscal Year 8%17%Year-to-Date FISCAL YEAR 2018
ACCOUNT NUMBER DESCRIPTION May-17 June-17 Totals BUDGET % of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 52,665 272,734 325,399 645,867 50.38%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 909 - 909 5,250 17.32%
82-000-41-00-4170 STATE GRANTS - - - 17,200 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 1,289 654 1,943 8,000 24.29%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 698 1,340 2,038 6,500 31.35%
82-000-44-00-4422 COPY FEES 248 226 475 2,500 18.98%
82-000-44-00-4439 PROGRAM FEES 60 108 168 1,000 16.78%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 129 137 266 800 33.24%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 170 150 320 2,000 16.00%
82-000-48-00-4824 DVD RENTAL INCOME 157 221 378 2,500 15.12%
82-000-48-00-4850 MISCELLANEOUS INCOME 26 125 151 1,000 15.10%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 1,903 1,820 3,723 26,440 14.08%
TOTAL REVENUES: LIBRARY 58,254 277,516 335,769 719,057 46.70%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 16,338 36,858 53,196 223,828 23.77%
82-820-50-00-5015 PART-TIME SALARIES 15,098 23,061 38,160 232,689 16.40%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,761 3,973 5,735 24,435 23.47%
82-820-52-00-5214 FICA CONTRIBUTION 2,339 4,527 6,866 34,263 20.04%
82-820-52-00-5216 GROUP HEALTH INSURANCE 13,349 4,104 17,453 88,996 19.61%
82-820-52-00-5222 GROUP LIFE INSURANCE 67 22 89 403 22.15%
82-820-52-00-5223 DENTAL INSURANCE 404 443 847 5,550 15.25%
82-820-52-00-5224 VISION INSURANCE 117 33 150 670 22.36%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 92 - 92 1,000 9.19%
82-820-52-00-5231 LIABILITY INSURANCE 1,811 1,820 3,631 25,440 14.27%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - - 500 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - - 600 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - - 100 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - - - 6,000 0.00%
82-820-54-00-5452 POSTAGE & SHIPPING - 294 294 500 58.80%
82-820-54-00-5460 DUES & SUBSCRIPTIONS - 1,717 1,717 12,000 14.31%
82-820-54-00-5462 PROFESSIONAL SERVICES 877 3,691 4,568 40,000 11.42%
82-820-54-00-5466 LEGAL SERVICES - - - 2,000 0.00%
82-820-54-00-5468 AUTOMATION - - - 20,000 0.00%
82-820-54-00-5480 UTILITIES - - - 8,480 0.00%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 513 6,560 7,073 50,000 14.15%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2018 BUDGET REPORT
For the Month Ending June 30, 2017
1
% of Fiscal Year 8%17%Year-to-Date FISCAL YEAR 2018
ACCOUNT NUMBER DESCRIPTION May-17 June-17 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2018 BUDGET REPORT
For the Month Ending June 30, 2017
82-820-54-00-5498 PAYING AGENT FEES - 1,100 1,100 1,700 64.71%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 302 302 8,000 3.78%
82-820-56-00-5620 OPERATING SUPPLIES - 1,500 1,500 10,000 15.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - 193 193 1,000 19.29%
82-820-56-00-5685 DVD'S - 138 138 500 27.59%
82/820-56-00-5686 BOOKS - 11 11 1,500 0.72%
82-820-99-00-9983 TRANSFER TO LIB DEBT SERVICE - - - 3,000 0.00%
TOTAL FUND REVENUES 58,254 277,516 335,769 719,057 46.70%
TOTAL FUND EXPENDITURES 52,766 90,348 143,114 803,154 17.82%
FUND SURPLUS (DEFICIT)5,488 187,168 192,656 (84,097)
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4000 PROPERTY TAXES 62,037 321,269 383,306 757,396 50.61%
83-000-45-00-4500 INVESTMENT EARNINGS 0 0 0 - 0.00%
83-000-49-00-4982 TRANSFER FROM LIB OPS - - - 3,000 0.00%
TOTAL REVENUES: LIBRARY DEBT SERVICE 62,037 321,269 383,307 760,396 50.41%
LIBRARY DEBT SERVICE EXPENDITURES
2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT - - - 50,000 0.00%
83-830-84-00-8050 INTEREST PAYMENT - 13,681 13,681 27,363 50.00%
2013 Refunding Bond
83-830-99-00-8000 PRINCIPAL PAYMENT - - - 520,000 0.00%
83-830-99-00-8050 INTEREST PAYMENT - 81,517 81,517 163,033 50.00%
TOTAL FUND REVENUES 62,037 321,269 383,307 760,396 50.41%
TOTAL FUND EXPENDITURES - 95,198 95,198 760,396 12.52%
FUND SURPLUS (DEFICIT)62,037 226,071 288,108 -
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 6,150 7,000 13,150 35,000 37.57%
84-000-45-00-4500 INVESTMENT EARNINGS 1 - 1 10 8.20%
TOTAL REVENUES: LIBRARY CAPITAL 6,151 7,000 13,151 35,010 37.56%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 862 862 15,000 5.75%
84-840-56-00-5683 AUDIO BOOKS - 1,001 1,001 - 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - 0.00%
84-840-56-00-5685 DVD'S - 18 18 - 0.00%
2
% of Fiscal Year 8%17%Year-to-Date FISCAL YEAR 2018
ACCOUNT NUMBER DESCRIPTION May-17 June-17 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2018 BUDGET REPORT
For the Month Ending June 30, 2017
84-840-56-00-5686 BOOKS - 2,466 2,466 16,500 14.95%
TOTAL FUND REVENUES 6,151 7,000 13,151 35,010 37.56%
TOTAL FUND EXPENDITURES - 4,347 4,347 35,000 12.42%
FUND SURPLUS (DEFICIT)6,151 2,653 8,804 10
3
DATE: 07/06/2017 UNITED CITY OF YORKVILLE PAGE: 1TIME: 11:30:10 GENERAL LEDGER ACTIVITY REPORT F-YR: 18ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 02PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2017 BEGINNING BALANCE 3,077.05 GJ-170531LB 06/02/2017 08 May 2017 Deposits 300.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 300.0002 AP-170612B 06/06/2017 01 BOOKS BAKER & TAYLOR 104361 2032897995 52.18 06/06/2017 02 NAME PLATES KING & SONS MONUMENT 104364 051717 180.00 AP-170625 06/19/2017 148 AMAZON-PRINTER, PRINTER FIRST NATIONAL BANK 900046 062517-M.PFISTER 436.17 06/19/2017 149 TARGET-TARGUS CASES FIRST NATIONAL BANK 900046 062517-S.AUGUSTINE 99.98 GJ-170630LB 07/05/2017 08 June 2017 Deposits 2,675.23 _________________________________ TOTAL PERIOD 02 ACTIVITY 768.33 2,675.23 TOTAL ACCOUNT ACTIVITY 768.33 2,975.23 ENDING BALANCE 5,283.95 GRAND TOTAL 0.00 5,283.95 TOTAL DIFFERENCE 0.00 5,283.95
May June July August September October November December January February March April
2017 2017 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018
Library
Operations Old Second $ 349,886 $ 533,078
Building
Development Fees Old Second 20,004 21,754
Library
Operations IMET * 8,837 8,837
Library
Operations Illinois Funds 170,559 170,682
Total: $ 549,286 $ 734,351 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
* Restricted
PAYROLL
1ST PAY PERIOD 17,692$ $ 20,595
2ND PAY PERIOD 17,845 32,345
3RD PAY PERIOD - 15,479
Total 35,537$ 68,420$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
As of June 30, 2017
FISCAL YEAR 2018
June 2017 Librarians Report
Public Relations Kendall Country Record - Beacon News Sun Times-
WSPY Radio & Television Station - Yorkville Patch
Meetings, Workshops Dixie attended the PrairieCat Tech. Services Committee
Meeting and MARC cataloger’s Meeting via Online.
Adult Programs Evening Book Club 0
Lunch Time Book Club 6
Men’s Book Club 7
Friends Meeting 10
Threads and More 8
Creative Writing 10
EBook Drop-in-Help 4
Total Adult attendance 45
Young Adult Programs Teen Meeting -TAG (2 programs) 8
Anime Monday (2 programs) 7
Total YA attendance 15
Children Programs Summer Reading Kick-off 53
Stories in the Parks (3) 162
Future Foxes Ready for Kindergarten (3) 52
One and Only you 11
Dance Party 16
Drop-In Story Time 16
Tots and Toddlers (2 programs) 54
Afternoon/Morning Read (2 programs) 16
Lego Club Duplo 28
Lego Club 16
Book Club (Grades 3-5 (2 programs) 3
Ice Cream Book Club 9
Read with Paws 6
Shrinky Dinks 12
Make and take crafts (Father’s Day/ coloring) 95
Movie 23
Total Children attendance 572
Meeting Room Parks & Recs. – 3 Library – 11 other org. – 2
Patron Count 6650
Proctored Tests 5
Teens Volunteers Morgan Rutsay, Mikayla Mika, Brantley Osbourne, Emily
Malas, Mark Sandford, Holly Pletka, Juleah Richardson,
Naytona Faedtke, Rachel Robinette, Nicholas Markoutsis,
Natasha Markoutsis.
Adult Volunteers Theron Garcia is donating her time to present a dance class
to children of all ages once a month.
Gifts and Memorials
Received $700.00 more in donations for memorials to Kay
Livingston from friends & family.
Received $1800.00 from Friends of the Library for books
and AV.
Received $45.00 from a young girl, Anita Werderich, who
had a lemonade stand and donated her proceeds to the
library for children’s books.
Received $100.00 from Friends for Ipad cases.
YORKVILLE STATISTICS FOR FY18
Month
All
Transactions
checkouts+
renewals checkouts renewals
all holds
placed
holds
filled checkins usage
Items lent
to other
libraries
Items
borrowed
from
other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Total
items
Patrons
added
Total
patrons
e-
commerce
MAY 12,510 6,087 5,275 812 334 1,160 4,929 0 535 932 266 437 111 492.84
JUNE 17,149 8,616 7,531 1,085 413 1,507 6,613 0 598 1,266 425 310 184 405.54
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
DATABASE USEAGE FOR FY18
ANCESTRY GALE E-READ IL OMNI WORLDCAT ILL
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 189 70 6 34 14 15 13 642 216 208 2
JUN 90 30 6 20 5 8 13 723 191 210 1
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR