Public Works Packet 2017 07-18-17
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, July 18, 2017
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: June 20, 2017
New Business:
1. PW 2017-52 Capital Improvement Project Update
2. PW 2017-53 Quarterly Bond/LOC Reduction Summary
3. PW 2017-54 NPDES Annual Report
4. PW 2017-55 Windett Ridge Bond Call
5. PW 2017-56 Water Meter Price Increase
6. PW 2017-57 Downtown Fencing and Sidewalk
Old Business:
Additional Business:
2017/2018 City Council Goals – Public Works Committee
Goal Priority Staff
“Municipal Building Needs and Planning” 5 Bart Olson & Eric Dhuse
“Vehicle Replacement” 6 Bart Olson & Eric Dhuse
“Water Planning” 8 Eric Dhuse & Brad Sanderson
“Capital Improvement Plan” 11 Bart Olson & Eric Dhuse
“Water Conservation Plan” 15 Eric Dhuse & Brad Sanderson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, July 18, 2017
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. June 20, 2017
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2017-52 Capital Improvement Project Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2017-53 Quarterly Bond/LOC Reduction Summary
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2017-54 NPDES Annual Report
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2017-55 Windett Ridge Bond Call
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2017-56 Water Meter Price Increase
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2017-57 Downtown Fencing and Sidewalk
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – June 20, 2017
Public Works Committee – July 18, 2017
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 3
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, June 20, 2017, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Jackie Milschewski
Alderman Seaver Tarulis Alderman Ken Koch
Other City Officials
Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joel Frieders
Citizen Comments: None
Previous Meeting Minutes: May 16, 2017
The minutes were approved as presented on a unanimous voice vote.
New Business:
1. PW 2017-43 Fox Hill and Sunflower Estates SSA Management RFP Results
Mr. Dhuse reported the bid opening was held with bid ranges of $5,400 to $30,000 and Baum Property
Management was the low bidder. Alderman Frieders said the company is well-known in Aurora. This
item moves to the June 27th consent agenda.
2. PW 2017-44 Go-For-It Sports – Grant of Easement
As part of this agreement, a minor easement will be granted to the City for watermain. It connects to
an existing easement for watermain and sanitary sewer. Mr. Sanderson recommended acceptance of
the agreement and it moves to the consent agenda.
3. PW 2017-45 Raintree Village Units 4, 5 and 6 (Basin Maintenance)
Mr. Sanderson gave background on this item. Some time ago the City received funds to complete
public improvements in Raintree, including pond maintenance. No work was done last year and a bid
Page 2 of 3
of $41,650 was received from Encap to maintain what had been done. It was recommended to accept
the bid which is in the budget. The work will eventually be turned over to an HOA. This moves to
consent agenda also.
4. PW 2017-46 Blackberry Woods – Completion of Improvements
A couple years ago funds were obtained from the developer to complete punchlist items including two
ponds and a park. There is $30,000 remaining from the funds. Mr. Sanderson said work is needed on
the pond so a quote of $31,875.10 was received from Encap. Though it's slightly above budget, Mr.
Sanderson recommended the work be done for a 3-year period. The ponds will then be turned over to a
future HOA. The Parks Department will complete tree work as needed and eventually this will be
transferred to the HOA also. This item will move to the consent agenda.
5. PW 2017-47 Pavillion Road Streambank Stabilization – Engineering Agreement
Mr. Dhuse said the cost of the agreement with EEI is $34,173. Stabilization work is needed on
Pavillion Rd. by Fox Rd. since the creek is eroding the bank near the roadway. Mr. Sanderson said the
design would begin soon and a permit will be needed from the Army Corps of Engineers. Bids will be
taken in 2018. Since the land is privately owned, easement acquisition may be needed. The cost for
the work will be approximately $100,000 not including paving and engineering. This moves to the
regular agenda.
6. PW 2017-48 Kennedy Road Shared Use Path (ITEP) BNSF License Agreement
This agreement and a $3,700 fee is required by the railroad along with insurance requirements that
must be met. Clarification was requested on the insurance cost thought to be $575 for 25 years and
whether the City already has insurance for this. This moves to the regular agenda.
7. PW 2017-49 Selection of Committee Liaisons
It was decided that Aldermen Koch and Frieders will share the Park Board liaison duties. Ms. Willrett
will request the Sanitary District to forward agendas prior to their meetings and this liaison will be
selected in August.
8. PW 2017-50 Meeting Dates
The committee was unanimously in favor of keeping the current meeting dates and time as scheduled.
Old Business:
1. PW 2017-38 Road to Better Roads Program – Additional Work
This was brought back after a previous discussion and includes a contract with D Construction for
about $608,000 for additional work. There was a savings of about $482,000 from other projects. Mr.
Sanderson listed the extra projects under consideration. Alderman Koch said Greenbriar is not in the
5-year plan, but will need improvement before then. He said it's a major road in/out of the subdivision
and suggested a traffic count be done. He added that the middle school entrance will also need work
soon. Mr. Dhuse will contact the company who did the road analysis five years ago, for a possible
update to the list. This will move to the regular Council agenda and a summary of this topic will be in
the next utility bill.
2. PW 2017-51 Other Business Follow-Up from May Public Works Meeting
Ms. Willrett included a memo with several updates from the May meeting. There was also discussion
of a 4-way stop sign at Van Emmon and Heustis, however, Mr. Dhuse noted the area residents do not
Page 3 of 3
want it due to difficulty in the winter on the steep hill. Alderman Milschewski said the problem would
be solved if the corner lot was cleaned up. Ms. Willrett said the property in question will be discussed
at the July meeting. The stop sign suggestion will be reviewed again at the August meeting.
Ms. Milschewski said an Orange St. resident complained about a neighbor's retaining wall and said
water now flows through the resident's yard. Staff will contact the resident. Alderman Milschewski
also said there is foul-smelling, standing water near the old grain elevator.
Alderman Tarulis asked again to have street lights fixed. The work should be done by June 30.
Chairman Frieders also said the light at 462 Twinleaf is out.
Mr. Sanderson said the east alley will be repaved.
A bannister will be installed near the riverfront.
Additional Business:
Alderman Tarulis reiterated his request for street lights to be fixed. He also said sinkholes by the Post
Office need to be fixed.
The path has been repaired by Stevens.
A pre-construction meeting was held regarding the shared use path and a meeting with D Construction
will be held around July 10th. Kennedy Road is to be repaved by the end of the week.
There was no further business and the meeting was adjourned at 7:00pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
New Business #1
Tracking Number
PW 2017-52
Capital Project Update
Public Works Committee – July 18, 2017
None
Status Update
Brad Sanderson Engineering
Name Department
The purpose of this memo is to update the Public Works Committee as to the status of the several
projects. A brief summary on the status of the projects is provided below:
Construction Projects
Countryside Street and Water main Improvements
The project is substantially complete.
Wrigley EDP
The project is substantially complete.
2017 RTBR
Concrete removals and replacements have begun. Milling and paving operations are expected to
begin soon. The contract completion date is September 29th.
Center Parkway and Countryside Parkway Resurfacing
Concrete removals and replacements have begun. Milling and paving operations are expected to
begin soon. The contract completion date is September 29th.
Kennedy Road Resurfacing
Pavement patching is complete. Paving operations are scheduled to begin soon.
Kennedy Shared Use Path – ITEP
Work is scheduled to begin on July 10th, pending an approval of the State Budget.
West Washington Street Water Main Improvements
Water main replacement is complete. Restoration remains to be completed.
2017 Sanitary Sewer Lining
Work has not yet initiated. The contract completion date is November 30th.
Sunflower/Greenbrier Pond Naturalization
We are entering the third and final year of a three-year maintenance contract with Encap.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 3, 2017
Subject: Capital Improvement Projects Update
Planning/Design Projects
Rt 71 Water main and Sanitary Sewer Relocation
Final plan revisions should be completed soon.
Well No. 7 Rehabilitation
Design engineering is underway. Construction is scheduled to begin October 1st.
Pavillion Road Streambank Stabilization
Design engineering is underway.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2017-53
Bond/LOC Reduction Summary – June 30, 2017
Public Works Committee – July 18, 2017
Informational
Informational
Brad Sanderson Engineering
Name Department
Please see the attached reduction summary through June 30, 2017. If you have any questions,
please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 3, 2017
Subject: 2017 Bond/LOC Reduction Summary – To Date
30-Jun-17
2017 Bond and Letter of Credit Reduction Report
Date Development/Project
Engineer
Concurrence
City Administrator
Concurrence
Mayor
Concurrence Reduction Final Release Reduction Value Remaining Balance
1/10/2017 Hamman Water main X X X $3,774.09 $0.00
1/24/2017 Bristol Bay Unit 3 X X X $112,267.81 $172,371.00
2/28/2017 Caledonia X X X $416,010.52 $557,615.58
3/17/2017 Ashley Pointe X X X $58,781.25 $119,989.25
6/28/2017 Wrigley X X X $441,703.20 $0.00
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
New Business #3
Tracking Number
PW 2017-54
NPDES Annual Report
Public Works Committee – July 18, 2017
None
Informational Purposes
Brad Sanderson Engineering
Name Department
The City adopted its latest Stormwater Management Plan in April 2017 which was required by
the IEPA in order for the City to be compliance with the NPDES MS4 Permit. One of the
requirements of the permit is to submit an annual report to the IEPA. The report is to detail the
City’s progress towards its goals that it outlined in its plan.
The report, which covers the period from March 2016 to March 2017, is provided for
informational purposes and will be submitted to the IEPA by the end of the July.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: June 30, 2017
Subject: NPDES MS4 Stormwater Permit
Illinois Environmental Protection AgencyWIMP
Bureau of Water • 1021 N. Grand Avenue E. • P.O. Box 19276 • Springfield • Illinois • 62794-9276
Division of Water Pollution Control
ANNUAL FACILITY INSPECTION REPORT
for NPDES Permit for Storm Water Discharges from Separate Storm Sewer Systems (MS4)
This fillable form may be completed online, a copy saved locally,printed and signed before it is submitted to the
Compliance Assurance Section at the above address. Complete each section of this report.
Report Period: From March, 2016 To March,2017 Permit No. ILR40 0554
MS4 OPERATOR INFORMATION: (As it appears on the current permit)
Name: United City of Yorkville Mailing Address 1: 800 Game Farm Road
Mailing Address 2:County: Kendall
City: Yorkville State: IL Zip:60560 Telephone: (630) 553-4350
Contact Person: Bart Olson, City Administrator Email Address: bolson@yorkville.il.us
Person responsible for Annual Report)
Name(s)of governmental entity(ies) in which MS4 is located: (As it appears on the current permit)
United City of Yorkville
THE FOLLOWING ITEMS MUST BE ADDRESSED.
A. Changes to best management practices (check appropriate BMP change(s)and attach information
regarding change(s)to BMP and measurable goals.)
1. Public Education and Outreach 4. Construction Site Runoff Control
2. Public Participation/Involvement 5. Post-Construction Runoff Control
3. Illicit Discharge Detection & Elimination 6. Pollution Prevention/Good Housekeeping
B.Attach the status of compliance with permit conditions, an assessment of the appropriateness of your identified best
management practices and progress towards achieving the statutory goal of reducing the discharge of pollutants to the
MEP, and your identified measurable goals for each of the minimum control measures.
C. Attach results of information collected and analyzed, including monitoring data, if any during the reporting period.
D.Attach a summary of the storm water activities you plan to undertake during the next reporting cycle ( including an
implementation schedule.)
E.Attach notice that you are relying on another government entity to satisfy some of your permit obligations (if applicable).
F. Attach a list of construction projects that your entity has paid for during the reporting period.
Any person who knowingly makes a false, fictitious, or fraudulent material statement, orally or in writing, to the Illinois EPA
commits a Class 4 felony. A second or subsequent offense after conviction is a Class 3 felony. (415 ILCS 5/44(h))
Owner Signature: Date:
Bart Olson City Administrator
Printed Name: Title:
EMAIL COMPLETED FORM TO: epa.ms4annualinso(@illinois.gov
or Mail to: ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
WATER POLLUTION CONTROL
COMPLIANCE ASSURANCE SECTION#19
1021 NORTH GRAND AVENUE EAST
POST OFFICE BOX 19276
SPRINGFIELD, ILLINOIS 62794-9276
This Agency is authorized to require this information under Section 4 and Title X of the Environmental Protection Act(415 ILCS 5/4,5/39).Failure to disclose this
information may result in: a civil penalty of not to exceed$50,000 for the violation and an additional civil penalty of not to exceed$10,000 for each day during
IL 532 2585 which the violation continues(415 ILCS 5/42)and may also prevent this form from being processed and could result in your application being denied.This form
WPC 691 Rev 6/10 has been approved by the Forms Management Center.
ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
ANNUAL FACILITY INSPECTION REPORT
NPDES PERMIT FOR STORM WATER DISCHARGES
FROM MUNICIPAL SEPARATE STORM SEWER SYSTEMS (MS4)
UNITED CITY OF YORKVILLE, IL: MARCH 2016 TO MARCH 2017
THE FOLLOWING ITEMS MUST BE ADDRESSED.
A. CHANGES TO BEST MANAGEMENT PRACTICES (BMP CHANGES).
The City modified and revised their Best Management Practices program and Stormwater Management
Program Plan (SMPP) over the past year to address the required updates contained in the new Permit issued
in 2016. In addition, the City investigates opportunities to enhance their program each year as budget and
staff considerations allow.
Public Participation and Involvement
The City will be holding a Public Meeting each permit year to allow public comment on their stormwater
management program. In addition, the City will investigate Environmental Justice Areas within the City
limits.
Pollution Prevention and Good Housekeeping
The City will begin to track BMPs implemented on developments within the City and estimate the resultant
pollutant load reduction. This City is in the process of setting up tracking implements to keep this
inventory of BMP practices. The City will seek opportunities to address chloride issues with de-icing
operations and participate if a watershed group is organized to implement control measures.
B. STATUS OF COMPLIANCE WITH PERMIT CONDITIONS AND ASSESSMENT OF
THE APPROPRIATENESS OF THE IDENTIFIED BEST MANAGEMENT PRACTICES
TOWARDS ACHIEVING THE STATUTORY GOAL OF REDUCING THE DISCHARGE OF
POLLUTANTS TO THE MEP, AND THE IDENTIFIED MEASURABLE GOALS FOR EACH OF
THE MINIMUM CONTROL MEASURES.
The City has endeavored to meet the requirements of the permit conditions as outlined in the SMPP and in
consideration of current staffing and budget constraints. The status of the permit activities for the reporting
period is as follows.
Public Education and Outreach
The City maintains an information center at City Hall that includes informational items regarding
stormwater related issues. The City staff is reviewing and inventorying current available materials in their
information center at City Hall to compare with requirements and the topic list in the new Permit. This will
be an ongoing effort to keep educational materials current and relevant to resident and stormwater pollution
prevention needs.
The City is in compliance with minimum control measures by providing public education and outreach
materials at the City Hall and on its website.
Public Participation and Involvement
The City maintains documentation on the number and type of calls received from the public regarding
potential illicit discharges. The City received two drainage complaint calls and two illicit discharge
IEPA MS4 2016-2017Annual Report
United City of Yorkville
Page 2 of 5
complaints during this reporting period. The City supports recycling and includes a recycling program and
regular collection with their solid waste and recycling collection provider. The City also maintains a call-in
free of charge electronics recycling program through their solid waste and recycling collection provider.
This year the City updated their Stormwater Management Plan, in part to comply with new requirements in
the 2016 MS4 Permit. The City held a Public Meeting to solicit input from the public on the stormwater
plan and program on February 28, 2017.
The above activities demonstrate the City’s compliance with minimum control measures for Public
Participation and Involvement.
Construction Site Runoff Control
The City tracks site development permits issued and requires compliance with Construction Runoff
Controls in their ordinances where required. The City documents citizen complaints, if any, regarding
construction site runoff and implements and documents follow up procedures. There were no citizen
complaints regarding erosion control during the reporting period. However, the City inspects construction
sites for erosion and sediment control as required by the NPDES Permit and the City’s Erosion and
Sediment Control provisions in their Stormwater Ordinance and takes enforcement action as necessary.
.
The above activities demonstrate the City’s compliance with minimum control measures for Construction
Site Runoff Control.
Post Construction Site Runoff Control
The City developed a database of basins and provides support and assistance for citizens regarding post
construction runoff control on an as requested basis. However, no post construction runoff basin related
complaints from citizens were received. The City maintains a database of Home Owners Associations
(HOA) and encourages HOAs to inspect and maintain their stormwater management basins and makes
information available and provides assistance on an as needed basis when requested by HOAs. The City
requires new developments to enter into maintenance agreements for stormwater facilities. All new
developments requiring stormwater basins during the reporting period were required to submit a
maintenance plan for approval by the City.
The City is in compliance with minimum control measures for Post Construction Runoff Control because
their ordinances address post construction requirements and City staff responds to citizen complaints and
HOA requests for information and assistance.
Illicit Discharge Detection and Elimination
The City maintains and updates as necessary their stormwater Outfall Inventory. In addition, the City
tracks the number and types of Illicit Discharges and the steps taken to eliminate the discharge as potential
discharges are brought to their attention. There were two potential illicit discharges reported during the
reporting period and one citation issued for discharge of waste oil into the storm sewer system. The City
staff will take action if problems with the outfalls or illicit discharges are reported to the City.
The City is in compliance with the minimum control measures for Illicit Discharge Detection and
Elimination because they have ordinances and procedures in place to address and correct illicit discharge
when they are discovered. The City takes action as necessary in accordance with these ordinances when
illicit discharges or problems with stormwater outfalls are reported.
IEPA MS4 2016-2017Annual Report
United City of Yorkville
Page 3 of 5
Pollution Prevention and Good Housekeeping
The City provided services and maintained records for the following good housekeeping activities: number
of curb miles swept, amount of leaves collected, amount of road salt used, number of catch basins cleaned,
and the amount of herbicides and pesticides used, and training provided for employees. Due to budget
constraints, no formal NPDES training was provided to employees; however, employees are kept informed
on best management practices through implementation of the SMPP. In addition, the City began tracking
BMP implementation and resultant pollutant load reduction and will keep and regularly update the BMP
inventory.
These activities place the City in compliance with the minimum control measures for Pollution Prevention
and Good Housekeeping.
C. RESULTS OF INFORMATION AND DATA COLLECTED AND ANALYZED.
The following data was collected or information analyzed for the above permit cycle and is
attached to this report.
Public Education and Outreach
No data was collected or information analyzed in this area during the reporting period.
Public Participation and Involvement
No data was collected or information analyzed in this area during the reporting period.
Construction Site Runoff Control
No data was collected or information analyzed in this area during the reporting period.
Post Construction Site Runoff Control
No data was collected or information analyzed in this area during the reporting period.
Illicit Discharge Detection and Elimination
No data was collected or information analyzed in this area during the reporting period.
Pollution Prevention and Good Housekeeping
The City swept 320 curb miles in the reporting period.
The City collected 700 cubic yards of leaves chopped to an 8:1 ratio during their fall collection.
The City used 1500 tons of road salt and 15,000 gallons of 23% slat brine for ice control during
the winter.
The City cleaned 145 catch basins and checked restrictors and cleaned storm drain covers after
each significant rainfall event during the reporting period.
The City applied 75 gallons of herbicides and pesticides and contracted to have insecticide caches
placed in all catch basins for mosquito control during the reporting period.
IEPA MS4 2016-2017Annual Report
United City of Yorkville
Page 4 of 5
D. SUMMARY OF STORM WATER ACTIVITIES PLANNED FOR THE NEXT
REPORTING CYCLE.
In addition to continuing City programs, the City will be continuing to implement the BMP changes to
meet the requirements contained in the 2016 Permit and is continually evaluating their program to enhance
the community’s pollution prevention efforts.
The City is proposing to follow the plan of activities as described in their approved SMPP for the upcoming
year. These activities would include the following.
Public Education and Outreach
The City will continue to maintain an information center at City Hall that contains stormwater and
recycling related information for City residents.
Public Participation and Involvement
The City will continue to maintain documentation regarding the number and type of calls received from the
public regarding potential illicit discharges. The City will hold a Public Meeting to received public input
on their stormwater management program.
Construction Site Runoff Control
The City will continue to track the number of site development permits issued. The City will continue to
document and follow up on citizen complaints regarding construction site runoff. The City will continue to
inspect active construction sites in accordance with NPDES Permit and Erosion and Sediment Control
Ordinance requirements.
Post Construction Site Runoff Control
The City will maintain their databases of HOAs and Stormwater Basins and update as necessary. The City
will provide information and assistance to citizens and HOAs on an as requested basis. The City will
continue to require new developments to enter into maintenance agreements for their stormwater basins.
Illicit Discharge Detection and Elimination
The City will continue to track the number and type of potential illicit discharges and problems with
stormwater outfalls that are reported. The City will document the incidents and the corrective actions on
their summary forms and in accordance with their ordinances and procedures.
Pollution Prevention and Good Housekeeping
The City will continue to provide services and maintain records for the following good housekeeping
activities: number of curb miles swept, amount of leaves collected, amount of road salt used, number of
catch basins cleaned, and the amount of herbicides and pesticides used, and training provided for
employees. The City will inventory stormwater BMPs installed in new developments and track resultant
estimated pollutant load reductions.
IEPA MS4 2016-2017Annual Report
United City of Yorkville
Page 5 of 5
E. NOTICE OF PERMIT OBLIGATIONS SATISFIED BY OTHER GOVERNMENT
ENTITY.
The City is not depending on other units of government to meet any of its’ permit obligations.
F. LIST OF CONSTRUCTION PROJECTS PAID FOR BY THE CITY OF YORKVILLE
FOR THE 2016-2017 REPORTING PERIOD.
The following City funded construction projects were underway in the 2016-2017 reporting period.
2016 Road Program
2016 Sanitary Sewer Lining
Church Street Water main
Countryside Water main and Street Improvements
Mill Street LAFO
Rt 47 Streetlighting – ITEP
Wrigley Intersection Improvements
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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
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Agenda Item Number
New Business #4
Tracking Number
PW 2017-55
Windett Ridge – Development Status/Proposed 3rd Amendment to PUD
Public Works Committee – July 18, 2017
Vote
Approval
Consideration of a PUD Amendment to extend the time for the completion of
certain public improvements.
Brad Sanderson Engineering
Name Department
This memo is to provide an update as to the status of the completion of the improvements for the
Windett Ridge development.
The City is currently holding a bond (attached) in the amount of $29,994.12 for work to be
completed within the development. The City recently completed a punchlist inspection
(attached) on April 19th, 2017 and identified a number of outstanding work items. According to
the 2nd Amendment to the PUD Agreement, the developer was to complete all outstanding
punchlist items by August 27th, 2017.
We understand from the developer that they are fully committed to completing the outstanding
work, but would like to perform the grading and seeding of the north ponds in August and
September of this year, as fall is the more favorable season to complete such landscaping related
items.
The following section of the City Code (Section 11-5-2 paragraph e) addresses this particular
situation:
Projects Over Four Years: Projects over four (4) years into construction will receive notification
of default from the city engineer, at the city council direction, indicating that the letter of credit or
performance bond is subject to a demand for call within sixty (60) days of the date of the notice
should the developer not seek an extension for completion. (Ord. 2012-27, 8-28-2012)
Based on the fact that these are the only items of outstanding work and the willingness from the
developer to complete the project, staff is recommending to grant the requested extension until
no later than October 31, 2017 as outlined in the attached draft approving ordinance and
proposed PUD amendment prepared by the City Attorney. Additionally, the developer is fully
aware that the current security bond in place which guarantees the completion of this work item
will remain in full force and effect until such time the work is completed to the satisfaction of the
City.
Should this request be favorable to the Public Works Committee, staff recommends forwarding
this item to the July 25th City Council for full consideration. Staff will be available at Tuesday
night’s meeting to answer any questions.
Memorandum
To: Public Works Committee
From: Brad Sanderson, EEI
CC: Bart Olson, City Administrator
Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: July 13, 2017
Subject: Windett Ridge – 3rd Amendment to PUD Agreement
Proposed Extension of Public Improvement Schedule
Ordinance No. 2017-____
Page 1
Ordinance No. 2017-____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING A THIRD AMENDMENT TO THE PLANNED UNIT
DEVELOPMENT AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS AND THE RYLAND GROUP, INC. A MARYLAND
CORPORATION d/b/a RYLAND HOMES
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, on June 8, 2000, the City entered into a Planned Unit Development
Agreement with Michael Wheeler, Robert E. Davidson, Jr., and George Engel (the “Owners”)
whereby the Owners agreed to develop real property consisting of approximately 163.522 acres,
primarily for residential use with a portion designated for commercial use all as consistent with
the City’s zoning ordinance (the “Windett Ridge Subdivision”); and,
WHEREAS, On November 26, 2002, the Planned Unit Development Agreement was
amended to, among other things, change the approved zoning for townhomes to the zoning for
single-family residences and to amend the area designated for commercial use (the “First
Amendment”); and,
WHEREAS, after only a portion of the Windett Ridge Subdivision was completed, a
foreclosure action was commenced and thereafter The Ryland Group, Inc., a Maryland
corporation d/b/a Ryland Homes (“Ryland Homes”) purchased an approximately 130 acre
undeveloped portion of the Windett Ridge Subdivision zoned for residential purposes (the
“Subject Property”); and,
WHEREAS, Ryland Homes proceeded with the development of the Subject Property in
accordance with the approved zoning and all commitments undertaken by the Owners pursuant
Ordinance No. 2017-____
Page 2
to the Planned Unit Development Agreement as amended in 2002 and pursuant to the terms and
conditions of an August 27, 2013 second amendment to the Planned Unit Development
Agreement (the “Second Amendment”); and
WHEREAS, under the Second Amendment, Ryland Homes was presented with an
itemization of the City’s Engineer’s Opinion of Probable Construction Costs (the “EOPCC”)
which list was required to be completed by Ryland Homes on or before August 27, 2017; and,
WHEREAS, it has been determined that certain items identified on the EOPCC remain
incomplete and Ryland Homes has requested additional time to enable it to complete such items;
and,
WHEREAS, the Mayor and City Council of the City have determined that it is in the
best interests of the City and the health, safety, morals and welfare of its residents and taxpayers
to grant the request of Ryland Homes and provide additional time for Ryland Homes to complete
the remaining items on the EOPCC in accordance with the terms and conditions of a third
amendment to the Planned Unit Development Agreement.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the Third Amendment to the Planned Unit Development Agreement
Between the United City of Yorkville, Kendall County, Illinois and the Ryland Group, Inc., a
Maryland Corporation d/b/a Ryland Homes, attached hereto and made a part hereof, is hereby
approved and the Mayor, City Clerk, and City Administrator are hereby authorized to execute
and deliver said Amendment and undertake any and all actions as may be required to implement
its terms on behalf of the City.
Ordinance No. 2017-____
Page 3
Section 2. This Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this _____ day of ________________, A.D. 2017.
____________________________________
City Clerk
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
SEAVER TARULIS ________ ALEX HERNANDEZ ________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this _____ day of ________________, A.D. 2017.
____________________________________
Mayor
Attest:
______________________________
CITY CLERK
1
THIRD AMENDMENT TO THE PLANNED UNIT DEVELOPMENT AGREEMENT BETWEEN
THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
AND THE RYLAND GROUP, INC., A MARYLAND CORPORATION
d/b/a RYLAND HOMES
(Windett Ridge Subdivision)
This Third Amendment (the “Third Amendment”) to that certain Planned Unit
Development Agreement by and among the United City of Yorkville, Kendall County, Illinois
and Michael Wheeler, Robert E. Davidson, Jr., and George Engel (the “Owners”), dated June 8,
2000, as amended November 26, 2002 (the “First Amendment”), as further amended August 27,
2013 (the “Second Amendment”) is by and between the United City of Yorkville, Kendall
County, Illinois and The Ryland Group, Inc., a Maryland corporation d/b/a Ryland Homes
(“Ryland Homes”), successor in interest to the Owners and is entered into this ____ day of
August, 2017.
W I T N E S S E T H:
WHEREAS, the Owners entered into a Planned Unit Development Agreement in 2000
with the United City of Yorkville, Kendall County, Illinois (the “City”) whereby the Owners
agreed to develop real property consisting of approximately 163.522 acres, primarily for
residential use with a portion designated for commercial use all as consistent with the City
Zoning Ordinance (the “Windett Ridge Subdivision”); and,
WHEREAS, in 2002, the Planned Unit Development Agreement was amended to change
the approved zoning for townhomes to the zoning for single-family residences, to amend the area
designated for commercial use and such other matters deemed necessary to proceed with the
development of the Windett Ridge Subdivision; and,
2
WHEREAS, a portion of the approximately 163.522 acres was developed and 106 single
family residences were constructed, however, development was discontinued and ownership of
the undeveloped portion of the Windett Ridge Subdivision was foreclosed upon by the financing
entity and thereafter made available for purchase; and,
WHEREAS, Ryland Homes purchased that portion of the Windett Ridge Subdivision,
which is zoned for residential purposes, (approximately 130 acres) legally described on Exhibit
A, attached hereto and made a part hereof (the “Subject Property”) and proceeded with the
development of the Subject Property in accordance with the approved zoning and all
commitments undertaken by the Owners pursuant to the Planned Unit Development Agreement
as amended in 2002 and certain other terms and conditions as set forth in the Second
Amendment; and,
WHEREAS, as provided in the Second Amendment, Ryland Homes was presented with
an itemization of the City’s Engineer’s Opinion of Probable Construction Costs (the “EOPCC”)
which list was required to be completed by Ryland Homes on or before August 27, 2017; and,
WHEREAS, it has been determined that certain items identified on the EOPCC remain
incomplete and Ryland Homes has requested additional time to enable it to complete such items
pursuant to the terms and conditions as hereinafter set forth in this Third Amendment.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein set
forth, the parties agree as follows:
Section 1. Incorporation of Recitals. The foregoing recitals are hereby incorporated
into this Agreement as if fully restated.
3
Section 2. Subject Property Affected.
This Third Amendment addresses the Subject Property and the outstanding commitments
and obligations of each of the parties in connection with certain items as identified in the EOPCC
for the Windett Ridge Subdivision.
Section 3. Outstanding Obligations of Ryland Homes.
A. Section 3(K) of the Second Amendment provided that all items on the EOPCC
were to be completed on or before August 27, 2017, being four (4) years from the date of
execution of the Second Amendment. Notwithstanding the mandated completion date, the City
has been advised by its Engineer by letter dated April 19, 2017, a copy of which is attached
hereto as Exhibit B and made a part hereof, of certain items remaining to be completed (the
“April 2017 EOPCC”).
B. Ryland Homes hereby covenants and agrees to complete all items per the April
2017 EOPCC on or before October 31, 2017.
C. Ryland Homes acknowledges that Bond No. 2179202 issued by North American
Specialty Insurance Company and reduced on December 7, 2015, from $111,033.12 to
$29,994.12 remains in full force and effect (the “Bond”) to guaranty the completion of all items
on the April 2017 EOPCC on or before October 31, 2017; and, in the event Ryland Homes fails
to complete said items, Ryland Homes agrees that the City shall call Bond No. 2179202 and use
the proceeds thereof used to perform all incomplete items.
Section 4. Extension of Completion of Items. The City hereby agrees to extend the date
to complete all items on the April 2017 EOPCC to October 31, 2017, it be understood that in the
event Ryland Homes fails to complete said items, the City shall proceed to call the Bond for
purposes of paying all costs it incurs in order to complete said items.
4
Section 5. Procedure for Declaring Defaults.
In the event Ryland Homes defaults in its performance of its obligations set forth in
Section 3 of this Third Amendment, the City shall give written notice to Ryland Homes of those
items on the April 2017 EOPCC which have not been completed and unless evidence is given to
the City that the default shall be cured in a timely manner and the Bond is extended to a date no
less than sixty (60) days beyond the date agreed upon to complete, the Bond shall be called by
the City as provided in Section 2 hereof. Notwithstanding the above, in the event of an
emergency life, health or safety situation, the City shall have the right, but not the obligation, to
enter onto the Subject Property and cure those incomplete items on the April 2017 EOPCC
without giving Ryland prior notice or an opportunity to cure.
Section 6. Miscellaneous.
A. If any section, subsection, term or provision of this Agreement or the application
thereof to any party or circumstance shall, to any extent, be invalid or unenforceable, the
remainder of said section, subsection, term or provision of this Development Agreement or the
application of same to parties or circumstances other than those to which it is held invalid or
unenforceable, shall not be affected thereby.
B. All notices, demands, requests, consents, approvals or other instruments required
or permitted by this Agreement shall be in writing and shall be executed by the party or an
officer, agent or attorney of the party, and shall be deemed to have been effective as of the date
of actual delivery, if delivered personally, or as of the third (3rd) day from and including the date
of posting, if mailed by registered or certified mail, return receipt requested, with postage
prepaid, addressed as follows:
5
To the Ryland Homes : Ryland Homes
1141 East Main Street, Suite 108
East Dundee, Illinois 60118
Attn: John Carroll
With a copy to : Charles L. Byrum
Meltzer Purtell & Steele
300 South Wacker Drive
Suite 3500
Chicago, Illinois 60606
To the City : United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
With a copy to : Kathleen Field Orr, City Attorney
Kathleen Field Orr & Associates
53 West Jackson Blvd.
Suite 964
Chicago, Illinois 60604
C. This Third Amendment shall be binding upon and inure to the benefit of the
parties to this Third Amendment and their respective successors and assigns.
D. This Third Amendment may not be assigned by the Developer without the prior
written consent of the City.
E. Time is of the Essence of this Third Amendment and all documents, agreements
and covenants contained herein shall be performed in a timely manner by the parties hereto.
F. This Third Amendment may be signed in counterparts, each of which shall be
deemed an original and all of which together shall constitute but one and the same instrument.
6
IN WITNESS WHEREOF, the parties hereto have caused this Redevelopment
Agreement to be executed by their duly authorized officers on the above date at Yorkville,
Illinois.
United City of Yorkville, an Illinois
Municipal Corporation
By: __________________________________
Mayor
Attest:
_________________________________
City Clerk
Ryland Homes
By: __________________________________
President
Attest:
__________________________________
Secretary
7
Exhibit A
[See attached Legal Description]
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2017-56
Water meter price increase
Public Works Committee - July 18, 2017
Majority
Approval
Proposed increase in all water meter prices to assist in covering the rising cost of
Materials and replacement meters.
Eric Dhuse Public Works
Name Department
Summary
The city has not raised water meter prices since 2012. During that time, our costs have
risen to a point where we now need to adjust our price accordingly.
Background
Besides the yearly price increase of the meter, reader, and fittings we have incurred
additional costs that necessitate a price increase. The two main factors are:
1. AWWA change in rules that removes all lead from brass fittings. This occurred in 2014,
and has raised the price of fittings by 30%. It has also affected the price of some of our
larger water meters due to the fact they have brass bodies.
2. We have started installing small back flow prevention devices on all new residential
water meters. This was done as an additional safety measure to prevent cross
contamination. It is not required, but we feel it is a very important component in our
effort to supply safe drinking water on a daily basis to all consumers.
The table below shows the current cost and the proposed cost of a water meter. The
“water meter” also includes the outside reader, couplers, residential back flow prevention
devices, wire and installation of the outside reader.
Meter Size Current Cost Proposed Cost Increase
3/4" $460.00 $550.00 $90.00
1" $590.00 $700.00 $110.00
1.5" $1,900.00 $2,300.00 $400.00
2" $2,110.00 $2,500.00 $390.00
3" $2,600.00 $3,100.00 $500.00
These prices are for new construction ONLY. Replacement meters are installed at no
cost to the customer. This increase will also help offset the cost of purchasing replacement
meters for our current customers. Based on a ¾” meter, we are able to replace 1 existing meter
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: July 12, 2017
Subject: Proposed water meter price increase
after selling 4 new construction meters. If the price increase is approved, we will be able to
replace 1 existing meter for every 2 new construction meters we sell.
Recommendation
I recommend to increase the cost of a “water meter” to the following:
¾” - $550.00
1” - $700.00
1 ½” - $2300.00
2” - $2500.00
3” - $3100.00
I would also recommend changing the wording on the building permit fee sheet to “water meter
fee” from “water meter” since it includes much more than just a water meter. We can put a note
on the bottom of the sheet that would state “water meter fee includes the water meter, outside
reader, wire, residential backflow prevention device, couplers, flanges, and installation of the
outside reader. Any commercial backflow prevention device required by code shall be the
responsibility of the permit holder to purchase and install.”
I would ask that this be placed on the July 18, 2017 public works committee meeting for
discussion. If you have any questions or need further information, please let me know.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2017-57
Downtown fencing and sidewalk replacement RFP results
Public Works Committee - July 18, 2017
Majority
Approval
Detailed bid result and recommendation to reject bid
Eric Dhuse Public Works
Name Department
Summary
Bids were received and read on May 2, 2017 for the “sidewalk and railing installation in
downtown area”. Please find the results below
Background
The initial RFP for this project was opened on February 23, 2017 and formally rejected
by the City Council on March 28, 2017.
The subsequent RFP was advertised and opened on May 2, 2017. One bid was received
from Continental Construction Company, Inc. from Evanston with a total bid of $29,944.00. I
have attached their bid sheet for your review and comment.
I conducted 3 reference checks and found that, in each case, the contractor had been
professional, on time and delivered the project on budget. Not knowing this contractor at all and
knowing that references are usually only given when a positive outcome happens, I decided to
check a little more in depth and see what I could find. I have attached multiple times where this
contractor was either not chosen, even though they were low bidder, or where they were
dismissed from a job all together.
Recommendation
We have advertised this and taken bids for this two separate times and not one local
company or any company that we have worked with in the past bid on the project either time. I
asked a local contractor why he thought that was, and his reply was that the two components of
the overall project were too dissimilar in nature and didn’t really “fit” together. Meaning that not
many companies would be at skilled in both components and therefore would pass on the bid or
try to find subcontractors to complete the work that they cannot. Since we did not receive many
bids, it is my deduction that the contractors simply passed on the project since there is quite a bit
of work out there this year.
It is my recommendation to obtain quotes for the sidewalk work and have that work
completed as soon as possible. After the sidewalk is installed, we can specify the railing/fence,
obtain quotes and have it installed either late this fall, or early spring depending on lead time to
construct the fence and railing system. By splitting these into two distinct projects, I hope to
ensure a greater number of bids/quotes from contractors that specialize in that specific area of
work.
I would ask that this be placed on the July 18, 2017 public works committee meeting for
discussion. If you have any questions or need further information, please let me know.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: June 14, 2017
Subject: Downtown sidewalk and railing RFP results