Resolution 2005-04 STATE OF ILLINOIS )
)SS
COUNTY OF KENDALL )
RESOLUTION NO: 2005- C)
RESOLUTION AMENDING TUITION REIMBURSEMENT POLICY
WHEREAS, the Mayor and City Council deem it prudent and in the best interest of the
United City of Yorkville to amend Section 8.6 of the Employee Manual regarding Tuition
I
Reimbursement; and
S the purpose of the amendment is to improve WHEREAS, purr rove the policy including adding a r
City right to repayment and to assist full -time employees in advancing their educational
qualifications;
WHEREAS, after extensive study and review, the City Staff, Mayor and City Council
amends the policy regarding Tuition Reimbursement by substituting Section 8.6(d) for the
previous Section 8.6(d) and adding new Section 8.6(i), both of which are attached hereto as
Exhibit "A ";
NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE,
upon motion duly made, seconded, and approved by a majority of those Aldermen voting, that
the City hereby adopts the United City of Yorkville Tuition Reimbursement Policy attached
hereto as Exhibit "A ".
PAUL JAMES MARTY MUNNS
RICHARD STICKA WANDA OHARE
VALERIE BURD ROSE SPEARS
LARRY KOT JOSEPH BESCO
Page 1 of 2
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this 25th day of January, 2005.
v Mayor
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois
this 25th day of January, 2005.
Clerk
Prepared by:
City Clerk's Office
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
630/553 -4350
Fax: 630 -553 -7575
Page 2 of 2
United City of Yorkville
EST. 1636 Tuition Reimbursement Policy — 1/4/2005
LLE '�
Additions to Existing Employee Manual
Section 8.6b —
Full -time employees wishing to advance their educational qualifications may be reimbursed the
cost of tuition for successful completion of college level courses which are relative to their work
assignments and /or career development that benefits the City Employees afe entitled te may
apply for reimbursement for college degree or certificate after one year of service as a full time
employee. All requests by an employee for the enrollment to a college degree or certificate
program must be submitted to the Department Head two months before budget approval (Feb.
1" Then all courses related to the program shall be eligible for payment subject to budget
approval and available funds. Furthermore, the employee shall provide a grade or transcript to
the Department Head upon the completion of each course. Any revisions or change requested by
the employee to the approved program must be submitted to the Department Head for approval
prior to the revision or change.
Section 8.6d —
The tuition and fees only (no books or materials) of an elective or required course will be paid
through direct billing from the appropriate school, pending the completion of a consent form for
repayment. The employee will sign the payroll deduction form prior to the enrollment of the
course stipulating to the following provisions will apply: if a grade of a "C" average or better is
attained upon the completion of the course the class will be considered complete and paid for by
the City. If less than a "C" average is attained, the employee will be required to pay back 100%
of the tuition and fees to the City through a payroll deduction as stipulated within the payroll
deduction sign off form or direct repayment to the City.
New Section (8.6i) —
If an employee voluntarily leaves the City within two years of completing a course reimbursed
under this policy, a percentage amount of reimbursed expenses must be repaid to the City
according to the following schedule:
a) 0 -6 months of completion of course —100%
b) 7 -12 months of completion of course — 75%
c) 13 -18 months of completion of course — 50%
d) 19 -24 months of completion of course — 25%
i