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Resolution 2005-05 STATE OF ILLINOIS ) )SS COUNTY OF KENDALL ) RESOLUTION NO: 2005- ©5 RESOLUTION APPROVING DISPOSAL OF PROPERTY POLICY WHEREAS, the Mayor and City Council deem it prudent and in the best interest of the United City of Yorkville to develop a policy regarding Disposal of City property; and WHEREAS, the purpose of such a policy is to provide direction for the proper disposal of certain City property as described therein; WHEREAS, after extensive study and review, the City Staff Mayor and City Council developed a policy regarding disposal of City property which is attached hereto as Exhibit "A "; NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE, upon motion duly made, seconded, and approved by a majority of those Aldermen voting, that the City hereby adopts the United City of Yorkville Disposal of Property Policy attached hereto as Exhibit "A ". PAUL JAMES MARTY MUNNS '— RICHARD STICKA WANDA OHARE �j VALERIE BURD ROSE SPEARS LARRY KOT � JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 25th day of January, 2005. Mayor Page 1 of 2 PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this 25th day of January, 2005. (i5ity Clerb Prepared by: City Clerk's Office United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630/553 -4350 Fax: 630 -553 -7575 i Page 2 of 2 16 Disposal of Property Policy DRAFT — 1/19/2005 1)Whenever the City owns any personal property which is determined by a Department Head to be no longer necessary or useful to, or for the best interest of the City and having an original value of less than $500.00, the Department Head, by their approval, may authorize the disposal of said property. Disposal is defined as the destruction of said property, or placement in a trash or recvclinp- receptacle. 2) Whenever the City owns any personal property having an original value of greater than $500, and said property is determined to be no longer necessary or useful to the City, or it is determined that it is not in the best interest of the City to retain the subject personal property, then City shall be authorized to convey or sell the subject personal property in accordance with the following conditions and procedures: 2A) A written determination shall be prepared stating that the City no longer desires to retain ownership of the subject personal property or that the useful life of the subject personal property has expired and shall set forth reasons therefore. As a condition of disposal or sale of property, the written determination must be given to all Department Heads and Council Members. 2B) The written determination stated in paragraph 2A shall be presented to the United City of Yorkville Administration Committee, and receiving a committee recommendation, shall be forwarded to City Council. Upon approval by the City Council, the City may: 2B1) By ordinance authorize the sale of that personal property in such manner as the City Council may designate so long as the sale complies with the applicable statutes contained within the Municipal Code of the Illinois Compiled Statutes. 2132) May authorize any municipal officer to convert that personal property into some other form that is useful to the City by using the material in the property. 2133) May authorize any municipal officer to convey or turn in any specified article of property as part payment on a new purchase of any similar article. However, no article shall be turned in as part of the purchase price on any purchase except upon receipt of competitive bids, in such manner as may be prescribed by ordinance, after notice to all bidders that the article will be turned over as part of the purchase price. 3) Disposal or sale of the property hereunder shall not be made to any elected or appointed official or employee of the City, except items sold at public auction or sealed . bids.