Resolution 2017-17 5 uPP4E MEr11"14�-
Resolution for Maintenance of
inois DeWment Streets and Highways by Municipality
of Tra .ori Under the Illinois Highway Code
BE IT RESOLVED, by the Mayor and City Council of the
(Council or President and Board of Trustees)
United City of Yorkville Illinois, that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $272,480.00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from May 1, 2017
(Date)
to April 30,2018
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department, a certified statement showing
expenditures from and balances remaining in the account(s)for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Ottawa Illinois.
1, BETH WA PZR.E� C L-ry Clerk in and for the United City
(City,Town or Village)
of Yorkville County of Kendall
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Mayor and City Council at a meeting on March 28,2017
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this (93'6 day of M KeJ4, L901-7
(SEAL) 4'7't C( r� Clerk
(City,Town or Village)
Approved
1
Regional Engin er
Department of Tra sportation
Vol
Date
Printed 3/15/2017 BLR 14230(Rev.07/15/13)
S Municipal Estimate of
Of Transportation Maintenance Costs
�-� Local Public Agency: United City of Yorkville
County: Kendall
Maintenance Period 5/1/2017 to 4/30/2018 Section Number: 17-00000-00-GM supplemental
Estimated Cost of Maintenance Operations
Maintenance For Group I,IIA,IIB,or III Est Total
Operation Maint. Insp. Unit Item Operation
No.Description) Group Re . Item Unit Quanti Price Cost Cost
Bituminous Premix for temporary othole IIA Bituminous Premix TON 150.00 105.00 15,750.00 15,750.00
filling Cold Patch _
Signs,Posts,and Hardware IIA Various Signs EA 150.00 50.00 7,500.00 7,500.00
Sign Posts and Anchors EA 1 100.00 40.00 4,000.00 4,000.00
Brackets and Hardware EA 150.00 50.00 7,500.00 7,500.00
Snow Removal I Bulk Rock Salt TON 1000.00 60.00 60,000.00 60,000.00
Salt Storage Rental I lBuilding Space Rental LS 1.00 7,750.00 1 7,750.00 7,750.00
for Bulk Rock Salt _
Operation of an existing street light system I Electricity 135,000.00
Maintenance of an existina street li ht IIA maint.Supplies such as bulbs
system ballasts,photocells,lenses, - 15,000.00
arms,poles,wire,tape,
cou lers,housings,fuses, _
etc. _
Misc.Permanent Street Patching IIA Surface Hot Mix TON 370.00 54.00 19,980.00 19,980.00
Bulk Rock Salt Bid Through CMS _
Total Estimated Maintenance Operation Cost 272,480.00
Estimated Cost MFT Portion Other Funds Preliminary Engineering
Maintenancel 272,480.00 1 272,480.00 1 - Engineerina Inspection
Maint Eng - - Material Testing
Totals:1 272,480.00 272,480.00 - Advertising
Bridge Inspections
Total Estimated Maintenance Engineering Cost
Total Estimated Maintenance Costj 272,480.00
Submitted:
Approved:
r� z OF
Municipal Official Tide Regional igi.n r
Date Date
BLR 14231(Rev 02/18/14)
rinted on 3/1/2017 8:59 AM
Illinois Department
Of Transportation Special Provisions
The following Special Provisions supplement the"Standard Specifications for Road and Bridge Construction", Adopted
January 1, 2016 , the latest edition of the"Manual on Uniform Traffic Control Devices for Streets
and Highways", and the"Manual of Test Procedures of Materials"in effect on the date of invitation of bids, and the Supplemental
Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to
and govern the construction of 17-00000-00-GM , and in case of conflict with any part, or
parts, of said Specifications, the said Special Provisions shall take precedence and shall govern.
Bituminous Patching - The United City of Yorkville will use an N-30 or N-50 surface course mix on all patches throughout the
city. All patches will be performed in accordance with Section 442 of the Standard Specifications for Road and Bridge
Construction adopted January 1, 2016.
Sealed bids were received for the HMA and Cold mix. RFP and bid results are enclosed.
Page 1 of 1 BLR 11310(Rev.7/05)
Printed on 3/1/2017 9:00:32 AM
LR 1013
Page 1 of I.
State of Illinois
DEPARTMENT OF TRANSPORTATION
Bureau of LocalRoads and Streets
SPECIAL PROVISION
FOR
ROCK SALT
Effective August 1, 1969
Revised January 1, 2002
All references to Sections or Articles in this-specification shall be construed to mean a specific
Sect1on or Article of the Standard Specifications for Road and Bridge Construction, adopted by
the Department of Transportation.
Description: This item shall consist.of furnishing rock salt(sodium chloride) in bins or stockpiles
at location designated in the Proposal,
Materials. Material shall meet the requirements of Article 1013.02 except that the gradation
shall be as follows:
Passing.12.5 mm(1/2 inch)sieve . 100%
Passing 9.5 mm(3/8 Inch)slave' 95- 100
Passing 4.75 mm(No.4)sieve 20- 90%
Passing 2.36 mm(No. 8)sieve 10- 60%.
Passing 600*p.m(No. 30)sieve . 0— 10 %
The.Department reserves the right to reject any shipments.of'rock salt which are delivered In a
frozen"or caked condition or which contain free water,
The Department reserves the right to accept delivery of Rock'Salt which, according to analysis
by the Department, has a sodium chloride (NaCl).content of.Iess.than 96.0 %, but Is trot less
than .90.0 %. Material wkh' less than 90.0 % sodium chloride will be .rejected. When such
exceptions are allowed, payment will-be adjusted.
Method-of Measurement.Rock salt will be measured by the metric ton (ton),
Basis of Pavment. This work will be paid for at the contract unit rice per I
p . p metric ton (ton) for
furnishing and transporting ROCK SALT based on the sodium chloride content.,Payment will be
in'accordance with the following schedule:
NaCl Content.96.0%to 100.0% Net B id price per ton.
NaCl Content 95.0%to 95.9%Bid price less $0.50 per mettic.ton(ton),
NaCl Content 94.0'/°'to 94.9%'•Bid price less $2.00 per metric'ton(ton),
NaCl Content 90,0%to 93.9%°Bid.price less $4.00 per metdc•ton (ton),
LR 442
Page 1 of-2
STATE OF ILLINOIS
DEPARTEMENT OF TRANSPORTION
DIVISION OF HIGHWAYS
LOCAL ROADS AND STREETS
BITUMINOUS PATCHING MIXTURES
FOR MAINTENANCE USE
Effective: January 1, 2004
Revised: June 1, 2007
This special provision covers course graded and fine graded bituminous mixtures for use in
maintaining small areas on flexible and rigid type pavement.
Materials. The materials, control, quality, sampling, testing, inspection and storage of material
shall conform to the specific requirements of the Standard Specifications for Road and Bridge
Construction adopted by the Department of Transportation,
Bituminous Patching Mixtures,The material supplier or contractor may furnish any of the
following Bituminous Patching Mixtures listed in the individual Group for which the award was
made.
Group I— Bituminous Patching Mixtures
Serial No. M-17-07: Bituminous Mixture for Maintenance Use, Emulsified Asphalt Type
--� Serial No. M-19-07: Bituminous Mixture for Maintenance Use, Liquid Asphalt Type
Serial No. M-20-07: Bituminous-Sand Mixture for Maintenance Use
Serial No. M-48-02: Bituminous Premix for Maintenance Use, Inverted Emulsified Asphalt
CBAE-2
Serial No. M-126-07: Bituminous Mixes for Maintenance Use, Reinforced Fiber Mixture
Bituminous Patching Mixture (HMA): This mixture shall conform to the material
requirements of Section 1030. The mixture shall be a High ESAL IL-12.5 N50, High ESAL
IL-9.5 N50, or Low ESAL'IL-9.5 N30 mix. The bituminous material shall be limited to asphalt
PG 58-28 or PG 52-28.
Group II—Bituminous Patching Mixture (Proprietary)
Serial No. M-120-07: Bituminous Premix for Maintenance Use - Optimix, Sylcrete, UPM,
QPR-2000, EZ Street, SMP-Proprietary Sources
Serial No. M-133-96: Bituminous Premix for Maintenance Use, Instant Road Repair-
Proprietary
Placing of Bituminous Patching Mixture.All holes and depressions in the existing surface
which exceed '/" in depth shall be repaired by removal of all loose and defective material and
replaced with the specified Bituminous Patching Mixture. The material shall be compacted to
produce a tight surface conforming to the adjacent area.
Method of Measurement. Bituminous patching mixture will be measured for payment in metric
tons (tons).
r` LR 442
Page 2 of 2
Basis of Payment. This work will be paid for at.the contract unit price per metric ton (ton) for
BITUMINOUS PATCHING MIXTURE (GROUP 1); BITUMINOUS PATCHING MIXTURE
(GROUP 11);
When bids are taken F.O.B.trucks at the mixing plant a hauling differential of$ per ton-
mile haul from mixing plant to location designated in the proposal will be used to determine the
low bid. Round trip distance shall be used to calculate the hauling differential to be used to
compare bids. Bidders are required to fill in the location of the plant from where they propose to
supply the patching mixture, on the material proposal form.
i
State of Illinois
Department of Transportation
Division of Highways
Springfield
SPECIFICATIONS
FOR
BITUMINOUS PREMIX FOR MAINTENANCE USE
PROPRIETARY MIXES
Serial Number: M 120-10
1. DESCRIPTION. The patching material shall be composed of a mineral aggregate, plant-mixed
with a liquid asphalt and chemical additives from the suppliers of the proprietary mixtures. The
bituminous material shall be capable of coating wet aggregates without stripping, and shall be
available in various grades so that one such grade will enable a stockpile to remain pliable and
workable at a temperature of-26 °C(-15 °F). The patching material shall be capable of maintaining
adhesive qualities in patched areas which are damp or wet at time of application, and also after
remaining in an uncovered stockpile for up to twelve(12) months.
2. MATERIALS. Control of the materials shall be in accordance with the general requirements of
Section 106 of the current Standard Specifications for Road and Bridge Construction. If required, a
five kilogram (ten-pound) sample of the mineral aggregate and one-liter(one-quart) sample of the
liquid asphalt shall be submitted to the Bureau of Materials and Physical Research, 126 East Ash
Street, Springfield, Illinois, for performing the tests specified herein.
(a) Aggregate
All Coarse Aggregate used in the proprietary mixtures shall consist of crushed stone of
Class B quality or better as defined in Article 1004.01(a) & (b) of the above cited Standard
Specifications.
(b) Bituminous Materials
The bituminous material shall be a formulation of the liquid asphalt blend prepared under
the supervision of the proprietary mix supplier. It shall meet the requirements of ASTM D
2026 or ASTM 2027,whichever applies, modified as follows:
1
Y. fir ��x;. e i?� + =;�ir� r* 1H1 ` Q �}Z,h�ititi'�i .I:
oa �CR ,
ASTM D 92
Flash point(COC) 94(200) 94(200) 94(200) 94(200) 94(200) 94(200) 94(200) 94(200) 121 (250)
"C(°F)-minimum
ASTM D 2170
Kinematic Viscosity 400-600
60°C(140°F)mmZ/s(CSI) 350-3000 300-4000 300-4000 300-4000 400-2500 280-400 300-4000 300-4000
CPS
ASTM D 95 Water
%-maximum 0.2 0.2 0.2 0.2 0.2 -- 0.2 0.2 0.1
ASTM D 402 Distillate
%by Volume of
Original Sample
Temoeralure
Distillate to 225°C(437"F) 0 0 0 0 0 0 0 0 0
Distillate to 260°C(500°F) 0-5 0-5 0-5 0-5 0-5 0-5 0-5 0-5 0-0
Distillate to 315."C(600°F) 0-21 0-25 0-25 0-25 0-18 8-50 0-25 0-25 0-55
Residue from distillation
to 360°C(680"F) 70-94 72-95 -- - 73-95 70-95 72-95 72-95 80-90
%Volume by Difference
Residue Tests:
ASTM D 2171 Absolute 11.5-44.0 12.5-42.5 12.5-42.5 12.5-42.5 12.542.5 12.0-42.5 12.5-42.5 12.5-42.5 12.5-42.5
Viscosity so (115-440) (125-425) (125-425) (125-425) (125-425) (120-425) (125-425) (125-425) (125-425)
(P
40 IF)
Pascal Secondsnds(Poises)
se
ASTM D 5 Penetration
25-C(77 IF) - 200 - - - --- 200 200 300-
100 g,5s-minimum
ASTM D 5 Penetration,
modified with
cone,25-C(77"F) 200 -. 180 180 180 180 --- --- ---
150 g,5s-minimum
ASTM D 113 Ductility
21°C(70 IF)
1 cm/min. - - 100 100 - 100 -- --- -
cm-minimum
ASTM D 113 Ductility
4°C(39°F)
1cm/min, 85 100 - - 100 100 100 100 100
cm-minimum
ASTM D 2042
SolubilityIn
99 0 99.0 99.0 99.0 99.0 99.0 99.0 99.0 99.9
Trichloroetthylene
%-minimum
_ 2
(c) Stripping Tests
The combined UPM and liquid asphalt shall meet the following stripping tests:
(1) Stripping Tests: Dry Aggregate. Two-hundred grams of the air-dried aggregate
passing the 12.5 mm (%2-inch)sieve and retained on the 4.75 mm (No. 4) sieve shall be
combined with 6.3 percent, by weight, UPM liquid asphalt and mixed in a hemispherical
metal dish with a stiff spatula for three to five minutes or until a uniform coating is
obtained. Twenty-five grams of this material shall be immediately place in an oven at
60°C± 3 °C (140 OF ± 5°F), for eighteen to twenty-four hours, after which it shall be
thoroughly mixed and allowed to cool to room temperature. The sample shall then be
immersed in water at a temperature of 49 °C ± 3 °C (120 OF ± 5°F), and maintained at
this temperature for twenty-four hours. At the end of this period, the area of the
aggregate remaining coated shall be determined visually while the sample is still
immersed in water. Surface coating of at least 90 percent must be retained on the
aggregate. A test similar to the above using MC-250 shall be made for comparison.
(2) Stripping Test: Wet Aggregate. Two-hundred grams of the aggregate passing the 12.5
mm ('/z-inch) sieve and retained on the 4.75 mm (No. 4) sieve shall be immersed in
water for twenty-four hours and the excess water drained off, leaving the aggregate
surface wet. This aggregate shall be combined with 6.3 percent, by weight, UPM liquid
asphalt and mixed in a hemispherical metal dish with a stiff liquid spatula for three to
five minutes or until a uniform coating is obtained. Twenty-five grams of this material
shall be immediately place in an oven at 60 °C± 3 °C
(140 OF±5°F), for eighteen to twenty-four hours, after which it shall be thoroughly
mixed and allowed to cool to room temperature. The sample shall then be immersed in
water at a temperature of 49 °C±3 °C (120 OF± 5°F), and maintained at this
temperature for twenty-four hours. At the end of this period, the area of the aggregate
remaining coated shall be determined visually while the sample is still immersed in
water. Surface coating of at least 90 percent must be retained on the aggregate. A test
similar to the above using MC-250 shall be made for comparison. In estimating the
percentage of area remaining coated, any thin or translucent area shall not be
considered as being coated
Proprietary mixes, Sylcrete EV, Sylcrete VA, Optimix, QPR-2000, EZ Street, SMP, Sakrete All
Weather, and Proline shall meet the following stripping tests.
(1) Place 50 grams of cold mix into a beaker containing 400 ml of boiling distilled water.
Bring back to boiling and boil for 3 minutes with constant stirring at 1 revolution per
second. At the end of 3 minutes, remove the beaker from the heat source and
immediately decant the water. Empty the wet mix onto a paper towel and examine.
The retained coating shall not be less than 95 percent.
(2) AASHTO T 182-06 Coating and Stripping of Bitumen-Aggregate Mixtures.
3. INSPECTION. The Engineer or his authorized representative shall have access at any time to
all parts of the plant in order to verify weights or proportions and quality of materials used in the
preparation of the mixture. The manufacturer shall afford such facilities as may be required for
making inspection at the plant and for collecting and forwarding samples of the ingredient materials
and bituminous mixture to the Department.
3
i
4. PLANT AND EQUIPMENT. Storage facilities and all equipment used in the preparation of the
mixture shall be approved by the Department. An approved drier shall be available for surface
drying the aggregate when needed. The materials for individual batches shall be measured
accurately, either by volume or weight, by approved methods and equipment. A batch type mixer
of approved design and capacity shall be used, in mixing the ingredient materials. However,
approval for the use of a continuous mixer will be given if it can be shown that satisfactory results
will be obtained.
5. PREPARATION OF MIXTURE. The aggregate and Optimix, or QPR-2000, or Sylcrete, or
UPM, or EZ Street, or SMP liquid asphalt shall be proportioned into the mixer and mixed for at
least 30 seconds or until a uniformly coated mixture is obtained. The liquid asphalt shall be heated
to a temperature of 93°C ± 28°C (200° F± 50° F), at the time of mixing, and in accordance with
the instructions of proprietary mix supplier. When necessary to heat the aggregates, the
aggregates should not be heated to more than 68 °C (155 °F).
6. COMPOSITION OF MIXTURE. The ingredients shall be combined to produce a mixture
meeting the approval of the Department and conforming to the following composition limits, by
weight, as determined by tests of the prepared mixture:
4
Gradation of Extracted Aggr..e ate % Passing)'/
90
12.5 mm 1/2" 100 100 100 100 100 100 100 100 100- 100 100 100
9.5 mm 3/8" 90-100 100 90-100 90-100 90-100 100 907100 95-100 100 90-100 90-100 100
4.75 mm No.4 20-55 85-100 20-55 20-55 15-55 70-100 20-55 80-100 85-100 20-55 20-55 70-100
2.36 mm No.8 5-30 10-40 5-30 5-30 5-30 0-10 10-40 5-30 5-30 20-40
1.18 mm No. 16 0-10 0-10 0-10 0-10 0-10 0-10 0-10 0-10 0-10 0-10 0-10 1 10-30
600 pm(No.30) 0-7 0-7 0-10 0-25 I
300 pm(No.50) 0-5 1 0-5 0-5 0-5 1 0-5 0-10 0-5 0-5 0-5 0-20
75 pm No.200 0-2 0-2.5 0-2.5 0-2 04 0-4 0-3 1.5-3.5 0-4 0-4 0-2 0-5
ResidualBitumen3-6.5 3-6.5 3-6.5 3-7.0 3.5-6.5 3.5-6.5 3-7 3-7 3.5-7.0 3.5-7.0 3-7.0 4.0-6.0
I.
"Based on percent of total aggregate weight.
vBased on percent of total mixture weight.
5
7. LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC. The laws to be observed; permits
and licenses; patented devices; materials, and processes; and responsibility for damage claims,
shall be in accordance with the requirements of Section 107 of the above cited Standard
Specifications.
Effective June 1, 2010
This specification supersedes Serial Number M 120-07, effective February 1, 2007.
JDP/M 120-10
I
I
6
J��m �a-a3
AN INTERGOVERNMENTAL AGREEMENT BETWEEN
]KENDALL COUNTY AND CITY OF YORKVILLE
CONCERNING THE STORAGE OF BULK ROCK SALT
This Agreement is made and entered into this X%y of ,20ja_,
by and between THE COUNTY OF KENDALL,and CITY OF YORKVILLE, a municipal
corporation.
WHEREAS,THE COUNTY OF KENDALL and CITY OF YORKVILLE are public agencies as
contemplated by the Intergovernmental Cooperation Act(5 ILCS 220/1 et seq.); and
WHEREAS,THE COUNTY OF KENDALL has constructed a salt storage facility located at
6780 Route 47, Yorkville, IL(hereinafter"the Facility")designed to accommodate the storage of
bulk rock salt for highway application; and
WHEREAS,CITY OF YORKVILLE is desirous of utilizing the Facility for the purposes of
�-. storing rock salt;and
WHEREAS,THE COUNTY OF KENDALL and CITY OF YORKVILLE are authorized to
enter into this Agreement by Article VII, Section 10 of the Constitution of the State of Illinois
and the Intergovernmental Cooperation Act(5 ILCS 220/1 et seq.).
NOW,THEREFORE,in consideration of the mutual promises,terms and conditions set forth
herein and in the spirit of intergovernmental cooperation,the parties agree as follows:
1. The above recitals are incorporated herein by reference and fully made a part of this
Agreement.
2. CITY OF YORKVILLE shall be allowed to store up to 1000 tons of bulk rock salt at
the Facility beginning April 1,2012 and thereafter.
3. CITY OF YORKVILLE shall pay to KENDALL COUNTY a non-refundable fee of
$45,000 for the purpose of storing 1,000 tons of bulk rock salt;payable in 6 equal
installments,with the first$7,500 due on or before October 31,2012 and the
remaining(5)$7,500 installments due in successive years on or before October 31°`of
each year.
4. Nothing shall prevent the CITY OF YORKVILLE and KENDALL COUNTY from
entering into future agreements to increase the tonnage of bulk rock salt stored at the
Facility by CITY OF YORKVILLE. KENDALL COUNTY agrees that the price for
future storage will remain at$45/ton for the life of this Agreement.
5. CITY OF YORKVILLE shall additionally pay an annual maintenance fee of$250 to
THE COUNTY OF KENDALL,payable on or before January I'of each-and every
year this Agreement is in full force and effect
6. CITY OF YORKVILLE shall retain ownership of all bulk rock salt that they store at
the Facility as long as this Agreement is in full force and effect.
7. THE COUNTY OF KENDALL shall provide an accurate accounting of all bulk rock
salt stored at the Facility and shall provide each agency storing salt with an annual
report detailing all deliveries and pickups made by each agency during each calendar
year. Said repot shall be delivered to CITY OF YORKVILLE within 30 days after
the end of each calendar year.
8. Only untreated bulk rock salt shall be stored at the Facility. The Kendall County
Engineer shall determine the definition of"untreated"and reserves the right to refuse
storage at the Facility of any rock salt deemed fo be not fit or suitable for storage in
the Facility at the sole discretion of the Kendall County Engineer.
9. Bulk rock salt may be picked up or delivered during regular business hours from 7:30
AM to 4:00 PM or at any other time approved by the Kendall County Highway
Department.
10. This Agreement may be terminated at any time by mutual agreement of both parties.
All fees paid by CITY OF YORKVILLE to THE COUNTY OF KENDALL under
the terms of this Agreement shall be non-refundable.
11. Bulk rock salt that is owned and stored by CITY OF YORKVILLE at this facility
shall be removed within 30 business days after termination of this Agreement. Salt
that remains after this 30 day period shall be deemed abandoned and shall become the
property of THE COUNTY OF KENDALL.
12. The party signing this Agreement on behalf of CITY OF YORKVILLE represents
and warrants to THE COUNTY OF KENDALL that they have the authority to enter
into and execute this agreement by and on behalf of CITY OF YORKVILLE.
13. CITY OF YORKVILLE agrees it will defend,indemnify and hold harmless THE
COUNTY OF KENDALL,it's Departments,officers and employees against any and
all liability, loss,costs,damages and expenses(including attorney's fees)which the
COUNTY OF KENDALL, it's Departments,officers.or employees may hereafter
sustain,incur,or be required to pay arising out of CITY OF YORKVILLE,its
employees or agents actions arising under this Agreement.
14. This Agreement may not be assigned or transferred to any other party without the
express written consent of THE COUNTY OF KENDALL.
15. This Agreement represents the entire agreement between the parties and there are no
other promises or conditions in any other agreement whether oral or written. This
Agreement supersedes any prior written or oral agreements between the parties and
may not be amended or modified except with the written consent of both parties.
16. Pursuant to 55 ILCS 5/5-1049.2 this Agreement shall run for a period of 99 years
from the date of last signature below.
14
SaA
3S
Golinsid D e
or of Yorkville
3 11Q
John P.Purcell-----' Date
Kendall County Board Chair
I,Debbie Gillette,County Clerk in and for Kendall County,in the State of Illinois, and keeper of
the records and files thereof,as provided by statute, do hereby certify the foregoing to be a true,
perfect and complete copy of an Intergovernmental Agreement approved�by,the Kendall County
Bo at its regularly scheduled meeting in Yorkville,Illinois,on the�U�''1 day of
(�'� A.D.2012.
Debbie Gillette—County Clerk
(Seal)
United City of Yorkville, Illinois
Request for Proposal
Hot Mix Asphalt and
Bituminous Premix for
Maintenance Use
February 2017
Request for Proposals
1. The United City of Yorkville, Illinois (the "City") is issuing this Request for Proposal
("RFP") for the purpose of soliciting vendor proposals for Hot Mix Asphalt (HMA) and
Bituminous premix for maintenance use proprietary mixes (Cold Patch)
2. The City intends to seek the most cost-effective solution, based on the Criteria contained
in this RFP, for its needs.
3. One original and one copy of the proposal will be accepted until 11:00 am Wednesday
February 15, 2017. Proposals submitted must be binding for not less than ninety (90)
days after the date received. The City will select the proposal, or combination of
proposals, that, in its opinion, is in the best interest of the City. The City reserves the
right to reject any and all proposals or portions of a proposal. The City also reserves the
right to waive minor technicalities in the proposal. The City not only reserves the right at
the sole discretion of the City to reject any and all proposals and to waive technicalities,
but also reserves the right of evaluation and the right to determine the methodology for
evaluation of the proposals to determine which is the best proposal and to accept the
proposal (or proposals) deemed to be in the best interest of the City, i.e., the most
qualified proposal will not necessarily be the proposal with the lowest cost. Further, the
City reserves the right to accept a proposal (or proposals) for any or all items separately
or together.
4. Proposals may also be hand-delivered to the following address by the date and time
specified. It is the responsibility of the bidder to deliver the proposal in accordance with
these instructions contained above and/or elsewhere in the RFP. Proposals dispatched,
but not received by the City by proposal closing time, will be returned, after receipt,
unopened to the bidder. All proposals should be addressed to:
United City of Yorkville
Re: (vendor name)
Proposal for HMA and Cold Patch
Attention: Eric Dhuse
800 Game Farm Rd.
Yorkville, Illinois 60560
Proposal packets are available online at www.yorkville it us or at the United City of
Yorkville city hall which is located at 800 Game Farm Rd., Yorkville, Illinois.
5. Award of Contract. The United City of Yorkville City Council will make the final award of
the proposal or contract.
6. Contract. In addition to the completed proposal, a resulting contract shall be required by the
City, and may require product literature. All agreements between the United City of Yorkville
and the vendor will be handled through our legal counsel. In addition, any legal restrictions or
provisions, enforced by the vendor or its parent company, which are not in line with the
industry's standard, should be pointed out.
7. Confidentiality of Documents. Proposals shall be unopened so as to avoid disclosure of
contents to competing bidders and kept secret during the process of negotiation. However, all
proposals that have been submitted shall be open for public inspection after contract award.
Trade secrets and confidential information, as specified by the vendor, contained in the proposals
shall not be open for public inspection.
8. Contact with City Employees. In order to ensure fair and objective evaluation, all questions
related to this RFP should be addressed only to Eric Dhuse, Director of Public works. His
contact information is as follows:
Email—edlhuse(a-yorkville.il us
Cell— 1-630-878-7102
Conditions
I. Cold patch shall be made available at all times throughout the year with 72 hour notification.
2. There will be no charge to the City for dumping used clean asphalt at winning vendor's site.
The vendor will have the right to reject the load if there is too much foreign matter or debris
mixed in with the asphalt.
Criteria
1. All mixes shall be IDOT approved and verification must be provided by the winner bidder.
H
2. Please see attached sheets for basic IDOT mix designs and criteria.
BID SHEET
Price per ton for Hot Mix Asphalt(Surface Mix) as described herein. Yorkville will pick up said
asphalt at winning vendor's place of distribution during normal working hours. The City estimates
that they will purchase approximately 200 tons of this mix. There is NO guarantee of this quantity,
it is strictly an estimate garnered from past usage.
HOT MIX ASPHALT$ 5V-00 /TON
Price per ton for Bituminous Premix for Maintenance Use (cold patch) as described herein.
Yorkville will pick up said cold patch at winning vendor's place of distribution during normal
working hours. The City estimates they will purchase approximately 150 tons of this mix. There is
NO guarantee of the quantity, it is strictly an estimate garnered from past usage.
BITUMINOUS PREMIX FOR MAINTENANCE USE (COLD PATCH) $ /C�S• QC? /TON
Signa orized ent Date
G��sr.
BID TABULATION RESULT
Hot mix asphalt and Bituminous premix for maintenance use
2/15/2017
11:00 AM
ED,JS
Geneva Construction Co.
P.O.Box 998
Aurora, IL 60507
Approx
Item Quantity Unit Price Approximate Cost
Hot Mix Asphalt 200 TON $54.00 $10,800.00
Bit. Premix(cold Patch) 150 TON $105.00 $15,750.00
VENDOR TOTAL $26,550.00
Builders Asphalt, LLC
4413 Roosevelt Rd Suite 108
Hillside, IL 60162
Approx
Item Quantity Unit Price Approximate Cost
Hot Mix Asphalt 200 TON $46.00 $9,200.00
Bit. Premix(cold Patch) 150 TON $125.00 $18,750.00
VENDOR TOTAL $27,950.00
D Construction
1488 S. Broadway
Coal City, IL 60416
Approx
Item Quantity Unit Price Approximate Cost
Hot Mix Asphalt 200 TON $50.00 $10,000.00
Bit. Premix(cold Patch) 150 TON $120.00 $18,000.00
VENDOR TOTAL $28,000.00
24 (6001 _
�-•A
6'(2.4
min,
5'11.5 m1
�rl
�----- '
Weep hDies
o c M O i ----- 25'
�+�E o j > 78 mi 58 m) I (8 mi Cons?ruction
600 ml : ~6Q mi 6Q m+ worning;.:qhs
E E E 4A—
F El
PIAN z5'
1V(45) ± G.5 mi t -
-- Face may be
TYPE A TYPE B TYPE C steppes or smooth
ROOF ROOF OR TRAILER TRAILER Trcff'c
MOUNTED MOUNTED MOUNTED
l� els C u I
�Epoxy Cnd•`ne15
.. 3%z 1901 t H 1! a
ARROW BOARDS IY�^- --
SECTION A-A TYPICAL INSTALLATION
TEMPORARY RUMBLE STRIPS
1
— �._.�•._- r—'--�-- -- c o 12 13001
6(1501
Type
•�{ 6 (1501 ------{{{ 6 5150)
flasher I max. Ii max. Rll�� max.
f ROAD
CLOSED ? I
--
Edge of \, -,
shoulder 7 �----
12 13001
Pavement 1 min.
ROAD CLOSED TO ALL TRAFFIC _-TYpa A .—R11-4
flasher
Reflectorizeo striping mcy be omittec ROM CLOSED ROAD CLOSED
on the CaaK.1159 of the bor'ricodes. TO TO
If a Type IN barricade with on attached JHMRU TRAFFIC THRU TRAFFIC
Sign panel which meets NCHRP 350 Is not
avchabie. the sign may be mounted on on --�,,L - .,::i::,,,,:.' ;.•
NCHRP 350 temporary sign support directly
In front of the barrtcoae. Pavement
ROAD CLOSED TO THRU TRAFFIC
Reflectorized striping sholl appear on TRAFFIC CONTROL
(rj n s n
is TYPICAL APPLICATIONS Of both sides of the borr!oodes. If c
TYPE III BARRICADES CLOSING A ROAD Type III barricade with an attached DEVICES
s'7gn panel which meets NCHRP 350 is
not avagobl0
. the signs may be mounted
�K. fx erntr a+<'.v on NCHRP 350 temporary sign supports
d�recvy in front of me barrlcode. STANDARD 701901-04
}
Type a mgectionai
flOShing Iight 18x18(450x450) TOAD
Tight Crange flogsCON$ RUCTION ENU
12... - '_�t J NEXT X MILES CONST
11.8 m- 3.6 m) I
020-1!04(0)-6036 020-1105101-6024
c
m
L __ — This signing is required for of;projects
a11n Metol or - 'T 2 miles(3200 m) or more in length.
wood post
,62Q_ m)"{ g ROAD CONSTRUCTION NEXT X MILES sign srro9
x111 1 5'(1.5 m) Wn_rural Edge of { J oI• LION be placed 500'(150 m)in advance of pro-
4'(1.2 m) ruralT' (2.1 m)min.urpon pavement or foce SPECIFIED:1 `�\V// c ject limits.
HIE fIF
6'<1.8 ml urban of curb y E END CONSTRUCTION sign shall be erected of
I v, the end of the job unless onother job is
-- E siti:ln 2 m:'les (3200 m),
it Dua sign displays shall be utilized on mulil-
Elevation of edge Elevation of edge lone highways.
of D0Y0-0 f of povenert
5'11.5 m)min. WORK LIMIT SIGNING
embedment SIGNS ON TEMPORARY SUPPORTS
•• When work operations exceed
POST MOUNTED SIGNS fourdays, this dimension shall HIGH LEVEL WARNING DEVICE
bo 5'(1.5 m)min. If located WORK
•• When curb cr paved shoulder are present behind other devices,the height W2)-[lSiO)-3618
this OtmmenslOn shall be 24 (600)to the she'•be Sufflclent to be seen ZONE
face of curb or 6'(1.8 m)to the Outside completely above the devices,
edge of the paved shoulder. SPEED
1IM1T
24 R2.1-3648
(600) 5 i XX
1 tt257 t:TS) PHOTO
( /�� ENFORCED ft10-1108p-3618..+•
8 (200)Fedora series C R2-1106p-3618
j T(180)Federal series 6 MINIMUM i
1
a sign assamDly as shown on Siontlards
w a or as slowed by District Operations.
-L- 10 W
END
(SIA l—
�\ (400l � SPEED LIMIT
This sten Shoil be used when the
above sign assembly Is Used.
1153
it E HIGHWAY CONSTRUCTION
L SPEED ZONE SIGNS
.... R10-1108p sholl only be used along roadways
zo a under the juristictlon of the Stole.
FRONT SIDE REVERSE SIDE TRAFFIC CONTROL
DEVICES
p 1. — FLAGGER TRAFFIC CONTROL SIGN shoe+ % c'
la.
• - STANDARD 701901-04
8-12
(20G-7O0)
1 min
"00, IS{450f
7— q 51007 min.
g (100) iI} q _
ODO;
tical E
�� SI001 B
mo
(100-150)
0 4-6 tI00-150f
0
Orange Orange
CONE REFLECTORUED CONE FLEXIBLE DELINEATOR VERTICAL PANEL DRUM
POST M"TED
12
13001
it
0 0 6
o n
moo ^o
�V _ !1507
E n
o »r ^,
E
I 24 56007
4' (1.2 m) i 2,1
min---"'—� 56007
TYPE I BARRICADE TYPE II BARRICADE TYPE IR BARRICADE DIRECTION INDICATOR VERTICAL BARRICADE
BARRICADE
diE WarnlrC lights(if required)
00 e4' i1.2 ml —f GENERAL NOTES
E min �j= All heights shown shoo be measured above the
meni surface.
AD di
Ab dimensions are in inches Imlllimei ersl
. unless atherwise shown.
DATE REVISIONS TRAFFIC CONTROL
F�7 ,:,,� �.�, , � .< a
DETECTABLE PEDESTRIAN ree d-s ,lte DEVICES g.
r{ CRANNEUZING BARRICADE _ F u rt- Rc n bl c e =seer 1 37
;-i4 1 dH;e.. f cv0`-
1° u`'— '��� ''� �� armee i�yh✓ry :ons'�uc-tics STANDARD 701901-04
RD1D
W20-1107-4@ WOaD
AN[AD
Or
OK l ROW
ROAD _ iW1FT!
W20-7(0:-.48 ANEAO AHEAD
O Q W20-410J-48
W20-1103101-4810
1.
�-� --
Type
yopge ouar°Type'it bo/rricadeE i O.�nej way
/�',ai/n/e'oneoperation
i op�era/tio/in
`yrWmm
vz Type
!or Type 0 horricades
too, (30 ml J r
ROA6 Type nt barricades
! max. 005[6 .J
E O
0 o Ril-1 ao4D
F
ROAD W20-0-48
IRK For �Ae � 1120-3/07.48
AHEAD main.enance W20-4(01-40
Or and utility
projects W20-7(01-40
ROAD ROAD
SIMICII W20-1103(0)-46 TRIXTi
Fo^Aract W20.1103(0)-48 AHEAD Or
ROAD
CanstfUCt
projects (On Wo04 W20-1101-48
A1EA6
_-_,SiGN SPACING_ _ SYMBOLS
Vostee speed Slgn SD(Ji1 q
55 �' 115!150 m)
50-45 �350'/1G0 aJ v:ice, Work area ( Refer to SIGN SPACING TABU:
<45 200'160 ml
O Cane, arum or Darrico06 //��
(not rezi1GO for moving operations) Ly Far appy O.ed sidelood closures.
I 7 GENERAL NOTES
t' Sign on DOrta7le or permanent Con es at 25' IB m)centers for 250 support O This Standard Isused Where at any time, day or
175 ml.Additional cones may be placed night. any vehicle.eaulDment. workers or toeir
at 50'(15 m)centers. When drums or activitles
• nGgger with traffic contro) sign Type I or Type li barricades are encroach on the pavement reau%rinq the closure
used
. the inter..)between devices of one traffic lane In an urban ore..
Sorricade or arum w'th flashing light may be doubled.
Cones, drums or barrlcodes at AO dimensions are in inches (millimeters)
Type Ill par,icace with flashing lights 20•(6 mI centers, unless Otherwise shown.
DATE REVISIONS
Uw of T.o-r URBAN LANE CLOSURE,
2L,2W,UNDIVIDED
FNGiNEFR Jr Si.:F'T EAC'NE[N:rrt 1 � 1-7'09 watched U^•i!5 to
A PPO FD
$ —. STANDARD 701501-06
R11- EIVED
Illinois Department of Transportation
Office of Highways Project Implementation / Region 2/District 3
700 East Norris Drive/Ottawa, Illinois 61350-1628
April 6, 2017
Ms. Beth Warren, City Clerk
City of Yorkville
800 Game Farm Rd.
Yorkville, IL 60560
Municipal - MFT
City of Yorkville
Section No. 17-00000-00-GM
Dear Ms. Warren:
The supplemental resolution adopted by the Mayor and City Council of Yorkville
on March 28, 2017 appropriating $272,480.00 of Motor Fuel Tax funds for the
--. maintenance of streets and highways in the city from May 1, 2017 to
April 30, 2018 was approved on April 6, 2017.
With the additional funds appropriated above, a total of$572,480.00 of Motor
Fuel Tax funds has been appropriated for this improvement.
The supplemental Municipal Estimate of Maintenance Costs for$272,480.00 and
the Maintenance Engineering statement were approved on April 6, 2017. This
maintenance program is approved with the understanding that any claims for
labor and equipment for day labor and routine maintenance will be on file and
available for compliance review by Local Roads and Streets and for audit by the
Bureau of Investigations and Compliance.
Authorization to expend an additional $272,480.00 of Motor Fuel Tax funds for
maintenance for this section has been approved and should appear on the city's
next Motor Fuel Tax transaction detail. Authorization to expend additional Motor
Fuel Tax funds will be given upon approval of a contract and/or an Acceptance of
Proposal to Furnish Materials and Approval of Award (BLR 12330)for this
section.
Bids are required for purchases of materials if the expenditures exceed $20,000
during any maintenance period either(1)for the same type of materials, or(2)
from any one vendor if the purchase includes the placement or incorporation of
the materials.
Please be advised that ALL projects involving pavement alterations and/or
replacement/repair of sidewalks shall have curb ramps that comply with the
current Americans with Disabilities Act (ADA) Guidelines.
Ms. Beth Warren
Page Two
April 6, 2017
For Group IV items, the Contractor's Certificate of Eligibility must be submitted
with the fully executed contract when prequalification was a bidding requirement.
If you have any questions, please contact Dan Meagher at (815)433-7088.
Sincerely,
Kevin Marchek, P.E.
Region Two Engineer
-"bm4q—j
By: Donald R. Ernat, P.E.
Local Roads and Streets Engineer
cc: Compliance Review