Library Packet 2003 01-12-03 Agenda
Yorkville Public Library
Board of Trustee
January 12, 2003
7:30 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Librarian Statistics
9. City Council Liaison /Human Resource
10. Standing Committees Policy
Personnel
Community Relations
Finance
Automation
11. Unfinished Business Library Addition
12. New Business Rick McCarthy—Project Estimate
13. Adjournment
Yorkville Public Library
Board of Trustees
December 8, 2003
7:30 P.M.
Members present: Jo Ann Gryder, Marianne Wilkinson, Russ Walter, Kelly Murray, Gail
Gaebler, Joseph Gruber, Sandy Lindblom, and Marilyn Vorderer. Members not present:
Carol LaChance. Director Michelle Pfister and City Council Liaison Richard Sticka were
also in attendance.
Recognition of Visitors: none
Amendments to the Agenda: none
Minutes: Joseph Gruber moved to approve the minutes as written. Marianne Wilkinson
seconded the motion. The motion carried.
Correspondence: The scouts sent a thank you note regarding their library visit. A
mother sent a thank you for the baby bag she received from the library.
Public Comment: none.
Report of Treasurer: Russ Walter moved to approve the bill list, including payroll for
the month of November, which amounted to $20,550.19. Sandy Lindblom seconded the
motion. A roll call vote was taken. The motion carried unanimously.
A correction was made to the budget report.
Report of Librarian: Total circulation was up by 5 at 4733. 88 new cards were issued.
118 items were added to the collection.
Mother Goose visited the library. Small World Preschool visited as well.
The Dial Corporation donated $400. Kendall County Republican Women donated $25.
Service Master was retained as the weekend custodian. The City will bill the library
$62.50 per weekend for this service. The bill will be paid out of the building
maintenance fund.
Russ Walter moved to approve the purchase of two shelving units for videos as described
and their installation at a cost of$1,062. Joseph Gruber seconded the motion. A roll call
vote was taken. The motion carried unanimously.
The library's new web address is www.yorkville.lib.il.us.
The staff had their annual Christmas party.
City Council Liaison/Human Resource: Richard Sticka reported that the waste transfer
station coming soon to Yorkville will most likely be earmarked as a revenue source for
the funding of the new library addition.
Standing Committees: none
Unfinished Business: City Engineer Joseph Wywrot expressed to Rick McCarthy
(BCA) concerns about the parking and traffic flow in the preliminary site plan. He
recommended a comprehensive traffic study for the area including the library, Beecher
Center, City Hall and the schools.
It was noted that the cost estimate has not yet been received from BCA.
The financial advisor is still figuring the future operating expenses. City Attorney Kelly
A. Kramer reviewed the Contract Agreement for Independent Financial Services from
Ethers & Associates Inc. and recommend removing the language regarding the
supervision of the sale of bonds. After this is done,both the Yorkville Public Library and
the City of Yorkville will sign the Agreement.
Jo Ann Gryder agreed to talk to the Plano librarian, Deanna Howard, about their recent
acquisition of$977,000 from Dennis Hastert's office.
Microsoft was suggested as a possible revenue source for partial funding of the new
addition.
New Business: Russ Walter agreed to investigate health insurance options and prices for
the three full time library employees. The line item for salaries went up $15,000 on the
2004-2005 budget. The development fees will be accumulated until needed in a separate
fund. Joseph Gruber moved to approve the 2004-2005 budget as corrected. Russ Walter
seconded the motion. A roll call vote was taken. The motion carried unanimously.
Adjournment: The meeting adjourned at 8:30 pm.
Minutes submitted by Kelly Murray.
DATE: 01/09/2004 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 10:56:15 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 8 PERIODS ENDING DECEMBER 31, 2003
FISCAL FISCAL
ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
REVENUES
TAXES
82-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 23,600.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 65,450.71 275,618.83 257,127.00 107.1
82-000-40-00-4010 PERSONAL PROPERTY TAX 0.00 1,591.31 2,200.00 72.3
TOTAL TAXES 65,450.71 277,210.14 282,927.00 97.9
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 17,900.00 17,000.00 105.2
82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 0.00 17,900.00 17,000.00 105.2
82-000-42-00-4260 COPY FEES 80.15 881.87 900.00 97.9
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 450.00 8,071.70 6,000.00 134.5
82-000-42-00-4286 RENTAL INCOME 71.00 749.50 1,000.00 74.9
TOTAL CHARGES FOR SERVICES 601.15 45,503.07 41,900.00 108.5
FINES
82-000-43-00-4330 LIBRARY FINES 262.50 2,167.29 2,000.00 108.3
TOTAL FINES 262.50 2,167.29 2,000.00 108.3
MISCELLANEOUS
82-000-44-00-4432 SALE OF BOOKS 27.00 565.96 500.00 113.1
82-000-44-00-4450 MEMORIALS 344.00 2,141.86 1,000.00 214.1
TOTAL MISCELLANEOUS 371.00 2,707.82 1,500.00 180.5
INTERGOVERNMENTAL
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 7,700.00 0.0
TOTAL INTERGOVERNMENTAL 0.00 0.00 7,700.00 0.0
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 0.00 425.69 1,500.00 28.3
82-000-46-00-4601 INVESTMENT INCOME-BLDG 0.00 172.24 1,250.00 13.7
TOTAL INTEREST 0.00 597.93 2,750.00 21.7
DATE: 01/09/2004 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 10:56:15 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 8 PERIODS ENDING DECEMBER 31, 2003
FISCAL FISCAL %
ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
TOTAL REVENUES: 66,685.36 328,186.25 338,777.00 96.8
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES-EMPLOYEES 14,105.08 88,368.55 165,000.00 53.5
82-000-50-00-5203 GROUP HEALTH INSURANCE 4,168.62 20,580.27 25,000.00 82.3
82-000-50-00-5204 GROUP LIFE INSURANCE 163.26 698.67 1,500.00 46.5
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 1,597.40 3,800.00 42.0
TOTAL PERSONNEL SERVICES 18,436.96 111,244.89 195,300.00 56.9
PROFESSIONAL SERVICES
82-000-61-00-5300 LEGAL SERVICES 0.00 0.00 0.00 0.0
82-000-61-00-5322 BONDING 0.00 381.00 1,400.00 27.2
82-000-61-00-5323 ATTORNEY 0.00 0.00 1,500.00 0.0
TOTAL PROFESSIONAL SERVICES 0.00 381.00 2,900.00 13.1
CONTRACTUAL SERVICES
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 40.00 1,463.09 4,000.00 36.5
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 1,425.16 3,000.00 47.5
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 0.00 2,000.00 0.0
82-000-62-00-5435 ELECTRICITY 111.80 259.36 2,500.00 10.3
82-000-62-00-5436 TELEPHONE 95.65 605.85 1,700.00 35.6
TOTAL CONTRACTUAL SERVICES 247.45 3,753.46 13,200.00 28.4
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 0.00 1,621.45 2,300.00 70.4
82-000-64-00-5604 TRAINING & CONFERENCES 0.00 175.00 500.00 35.0
82-000-64-00-5607 PUBLIC RELATIONS 193.75 433.90 600.00 72.3
82-000-64-00-5616 EMPLOYEE RECOGNITION 114.22 614.22 1,000.00 61.4
TOTAL PROFESSIONAL DEVELOPMENT 307.97 2,844.57 4,400.00 64.6
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 0.00 251.79 166.00 151.6
DATE: 01/09/2004 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 10:56:15• DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002_WOW
FUND: LIBRARY
FOR 8 PERIODS ENDING DECEMBER 31, 2003
FISCAL FISCAL
ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
EXPENSES
OPERATIONS
82-000-65-00-5806 LIBRARY SUPPLIES 924.36 3,078.87 5,500.00 55.9
82-000-65-00-5807 CUSTODIAL SUPPLIES 282.52 1,611.81 3,500.00 46.0
82-000-65-00-5806 POSTAGE & SHIPPING 148.00 296.00 900.00 32.8
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 21.00 300.00 7.0
82-000-65-00-5826 MILEAGE 0.00 234.00 500.00 46.8
82-000-65-00-5832 VIDEOS 0.00 494.66 1,000.00 49.4
82-000-65-00-5833 ALARM MONITORING 0.00 171.80 800.00 21.4
82-000-65-00-5834 LIBRARY PROGRAMMING 738.65 3,000.07 6,500.00 46.1
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 250.00 0.0
82-000-65-00-5836 BOOKS-ADULT 2,251.22 4,488.02 8,750.00 51.2
82-000-65-00-5837 BOOKS-JUVENILE 0.00 4,650.77 8,750.00 53.1
82-000-65-00-5838 BOOKS-AUDIO 116.43 697.98 3,750.00 18.6
82-000-65-00-5839 BOOKS-REFERENCE 0.00 3,383.64 8,250.00 41.0
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 0.00 11,690.13 17,000.00 68.7
82-000-65-00-5841 MEMORIALS/GIFTS 1,160.21 2,209.19 1,000.00 220.9
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 38,872.23 18,250.00 212.9
TOTAL OPERATIONS 5,621.39 75,151.96 85,166.00 88.2
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 886.25 5,555.53 7,500.00 74.0
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 1,079.05 7,071.66 12,311.00 57.4
TOTAL RETIREMENT 1,965.30 12,627.19 19,811.00 63.7
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0
82-000-75-00-7003 AUTOMATION 801.48 7,541.75 18,000.00 41.8
82-000-75-00-7703 BUILDING EXPANSION 4,250.00 7,600.25 0.00 (100.0)
TOTAL CAPITAL OUTLAY 5,051.48 15,142.00 18,000.00 84.1
TOTAL EXPENSES: 31,630.55 221,145.07 338,777.00 65.2
TOTAL FUND REVENUES 66,685.36 328,186.25 338,777.00 96.8
TOTAL FUND EXPENSES 31,630.55 221,145.07 338,777.00 65.2
FUND SURPLUS (DEFICIT) 35,054.81 107,041.18 0.00 100.0
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 10:05:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 12/31/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
49785 12/17/03 01 PEST CONTROL 8200062005407 12/31/03 40.00
INVOICE TOTAL: 40.00
VENDOR TOTAL: 40.00
ATT AT&T
121503 12/15/03 01 AT&T 8200062005436 12/31/03 24.84
INVOICE TOTAL: 24.84
123003 12/30/03 01 AT&T 8200062005436 12/31/03 23.21
INVOICE TOTAL: 23.21
VENDOR TOTAL: 48.05
BAKTAY BAKER & TAYLOR
122303 12/23/03 01 BOOKS 8200065005836 12/31/03 2,251.22
INVOICE TOTAL: 2,251.22
123003 12/30/03 01 BOOKS 8200065005841 12/31/03 1,160.21
INVOICE TOTAL: 1,160.21
VENDOR TOTAL: 3,411.43
CAMBRIA CAMBRIA SALES COMPANY INC.
18093 12/10/03 01 GLASS CLEANER/TOWELS/LINERS 8200065005807 12/31/03 137.67
INVOICE TOTAL: 137.67
VENDOR TOTAL: 137.67
CONED COMMONWEALTH EDISON
121203 12/12/03 01 ELECTRICITY 8200062005435 12/31/03 111.80
INVOICE TOTAL: 111.80
VENDOR TOTAL: 111.80
COYGF CITY OF YORKVILLE-GENERAL FND
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 10:05:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 12/31/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
COYGF CITY OF YORKVILLE-GENERAL FND
HEALTH/LIFE 12/30/03 01 DEC & JAN HEALTH INSURANCE 8200050005203 12/31/03 4,168.62
02 DEC & JAN LIFE INSURANCE 8200050005204 163.26
INVOICE TOTAL: 4,331.88
VENDOR TOTAL: 4,331.88
CRIMSON CRIMSON MULTIMEDIA DIST. INC.
2985A 12/18/03 01 BOOKS 8200065005838 12/31/03 116.43
INVOICE TOTAL: 116.43
VENDOR TOTAL: 116.43
DEMCO DEMCO, INC.
14818440 12/10/03 01 POSTERS/BOOKMARKS/LABELS 8200065005806 12/31/03 102.38
INVOICE TOTAL: 102.38
1485440 12/16/03 01 CUSTOM LABELS 8200065005806 12/31/03 72.29
INVOICE TOTAL: 72.29
1489425 12/22/03 01 BOOKS 8200065005806 12/31/03 259.31
INVOICE TOTAL: 259.31
VENDOR TOTAL: 433.98
EHLERS EHLERS & ASSOCIATES, INC.
PLANNING 12/15/03 01 FINANCIAL PLANNING REPORT 8200075007703 12/31/03 4,250.00
INVOICE TOTAL: 4,250.00
VENDOR TOTAL: 4,250.00
FORGET FORGET-ME-NOT FLOWERS & GIFTS
1462 12/03/03 01 CHRISTMAS TREE 8200064005616 12/31/03 49.84
INVOICE TOTAL: 49.84
VENDOR TOTAL: 49.84
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 10:05:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 12/31/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
GAYLORD GAYLORD BROTHERS
517909 12/12/03 01 VIDEOS 8200065005806 12/31/03 126.68
INVOICE TOTAL: 126.68
VENDOR TOTAL: 126.68
HERITAGE HERITAGE TRAIL LIBRARY SYSTEM
1082-001 12/15/03 01 AUTOMATION 8200075007003 12/31/03 672.13
INVOICE TOTAL: 672.13
VENDOR TOTAL: 672.13
ILCENTRY ILLINOIS CENTURY NETWORK
4803 12/15/03 01 FILTERING SERVICE 8200075007003 12/31/03 4.05
INVOICE TOTAL: 4.05
VENDOR TOTAL: 4.05
ILLIBASC ILLINOIS LIBRARY ASSOCIATION
9755 12/29/03 01 BOOKLOGS/CARD CASES 8200065005834 12/31/03 186.50
INVOICE TOTAL: 186.50
VENDOR TOTAL: 186.50
JEWEL JEWEL-OSCO
121003 12/10/03 01 PROGRAM SUPPLIES 8200065005834 12/31/03 39.25
INVOICE TOTAL: 39.25
121303 12/13/03 01 PROGRAM SUPPLIES 8200065005834 12/31/03 35.92
INVOICE TOTAL: 35.92
121803 12/18/03 01 PROGRAM SUPPLIES 8200065005834 12/31/03 30.95
INVOICE TOTAL: 30.95
VENDOR TOTAL: 106.12
LIBSTORE THE LIBRARY STORE, INC.
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 10:05:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 12/31/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
LIBSTORE THE LIBRARY STORE, INC.
459480 12/03/03 01 TOTES 8200064005607 12/31/03 182.50
INVOICE TOTAL: 182.50
VENDOR TOTAL: 182.50
OFFWORK OFFICE WORKS
123103 12/30/03 01 INKCARTRIDGES/STAPLER/LABELS 8200065005806 12/31/03 363.70
INVOICE TOTAL: 363.70
VENDOR TOTAL: 363.70
ORIENTAL ORIENTAL TRADING CO INC
525685285-1 12/09/03 01 PROGRAM SUPPLIES 8200065005834 12/31/03 24.91
INVOICE TOTAL: 24.91
VENDOR TOTAL: 24.91
ROSEBUD ROSEBUD FLORIST
122203 12/22/03 01 PLANTER 8200064005616 12/31/03 64.38
INVOICE TOTAL: 64.38
VENDOR TOTAL: 64.38
SBC SBC
112503LIB 11/25/03 01 TELEPHONE 8200062005436 12/31/03 28.40
INVOICE TOTAL: 28.40
112503LIBR 11/25/03 01 TELEPHONE 8200062005436 12/31/03 19.20
INVOICE TOTAL: 19.20
121603 12/16/03 01 TELEPHONE 8200075007003 12/31/03 125.30
INVOICE TOTAL: 125.30
VENDOR TOTAL: 172.90
UPSTART UPSTART
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 10:05:20 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 12/31/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
UPSTART UPSTART
8098549001 12/02/03 01 BOOKMARKS/MAGAZINES 8200064005607 12/31/03 11.25
INVOICE TOTAL: 11.25
8104621-001 12/05/03 01 PROGRAM SUPPLIES 8200065005834 12/31/03 147.38
INVOICE TOTAL: 147.38
VENDOR TOTAL: 158.63
WALMART WALMART COMMUNITY
120103 12/01/03 01 PROGRAM SUPPLIES 8200065005834 12/31/03 273.74
INVOICE TOTAL: 273.74
VENDOR TOTAL: 273.74
YOPOST YORKVILLE POSTMASTER
STAMPS 12/01/03 01 4 ROLLS OF STAMPS 8200065005808 12/31/03 148.00
INVOICE TOTAL: 148.00
VENDOR TOTAL: 148.00
YORKACE YORKVILLE ACE & RADIO SHACK
67611 12/02/03 01 LITE/BULBS 8200065005807 12/31/03 12.98
INVOICE TOTAL: 12.98
68035 12/11/03 01 CLEANER/GLOVES/SOAP/BULBS 8200065005807 12/31/03 131.87
INVOICE TOTAL: 131.87
VENDOR TOTAL: 144.85
DECEMBER 03" PAYROLL
CITY OF YORKVILLE 16,070.38
TOTAL ALL INVOICES = $31 ,630.55
i ' ' )
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 11:04:30 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 11/29/2003 TO 11/29/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB AMENT, BEVERLY REG REGULAR HOURS 11.000 92.84 0.000 0.00
TOTAL: 11.000 92.84 0.000 0.00
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 16.500 201.63 0.000 0.00
TOTAL: 16.500 201.63 0.000 0.00
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 72.000 720.00 0.000 0.00
HOL HOLIDAY 8.000 80.00 0.000 0.00
TOTAL: 80.000 800.00 0.000 0.00
FELTESR FELTES, RITA REG REGULAR HOURS 56.000 560.00 0.000 0.00
HOL HOLIDAY 8.000 80.00 0.000 0.00
VAC VACATION 16.000 160.00 0.000 0.00
TOTAL: 80.000 800.00 0.000 0.00
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 11.000 92.84 0.000 0.00
TOTAL: 11.000 92.84 0.000 0.00
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 9.500 64.22 0.000 0.00
TOTAL: 9.500 64.22 0.000 0.00
JAHPM JAHP, MARGARET REG REGULAR HOURS 12.000 96.36 0.000 0.00
TOTAL: 12.000 96.36 0.000 0.00
KOEHLJ KOEHLER, JOAN REG REGULAR HOURS 45.500 359.45 0.000 0.00
TOTAL: 45.500 359.45 0.000 0.00
LEIFHJ LEIFHEIT, JEANNE REG REGULAR HOURS 5.000 52.00 0.000 0.00
TOTAL: 5.000 52.00 0.000 0.00
MANNB MANNING, BARBARA REG REGULAR HOURS 15.500 118.42 0.000 0.00
TOTAL: 15.500 118.42 0.000 0.00
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 5.500 37.18 0.000 0.00
TOTAL: 5.500 37.18 0.000 0.00
MINORA MINOR, ALLAN REG REGULAR HOURS 27.500 309.38 0.000 0.00
TOTAL: 27.500 309.38 0.000 0.00
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 72.000 1,323.36 0.000 0.00
HOL HOLIDAY 8.000 147.04 0.000 0.00
TOTAL: 80.000 1,470.40 0.000 0.00
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:04:30 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 11/29/2003 TO 11/29/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
SPRAINS SPRAIN, BARBARA REG REGULAR HOURS 12.500 92.75 0.000 0.00
TOTAL: 12.500 92.75 0.000 0.00
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
HOL HOLIDAY 24.000 307.04
REG REGULAR HOURS 371.500 4,120.43
VAC VACATION 16.000 160.00
TOTALS: 411.500 4,587.47
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 11:04:48 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 12/13/2003 TO 12/13/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB AMENT, BEVERLY REG REGULAR HOURS 28.000 236.32 0.000 0.00
TOTAL: 28.000 236.32 0.000 0.00
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 36.000 439.92 0.000 0.00
TOTAL: 36.000 439.92 0.000 0.00
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 80.000 800.00 0.000 0.00
TOTAL: 80.000 800.00 0.000 0.00
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 11.000 92.84 0.000 0.00
TOTAL: 11.000 92.84 0.000 0.00
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 26.500 205.11 0.000 0.00
TOTAL: 26.500 205.11 0.000 0.00
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 8.500 57.46 0.000 0.00
TOTAL: 8.500 57.46 0.000 0.00
JAHPM JAHP, MARGARET REG REGULAR HOURS 10.500 84.32 0.000 0.00
TOTAL: 10.500 84.32 0.000 0.00
MANNB MANNING, BARBARA REG REGULAR HOURS 26.500 202.46 0.000 0.00
TOTAL: 26.500 202.46 0.000 0.00
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 17.000 114.92 0.000 0.00
TOTAL: 17.000 114.92 0.000 0.00
MINORA MINOR, ALLAN REG REGULAR HOURS 31.000 348.75 0.000 0.00
TOTAL: 31.000 348.75 0.000 0.00
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 72.000 1,323.36 0.000 0.00
SCK SICK-TIME 8.000 147.04 0.000 0.00
TOTAL: 80.000 1,470.40 0.000 0.00
SPRAINB SPRAIN, BARBARA REG REGULAR HOURS 18.000 133.56 0.000 0.00
TOTAL: 18.000 133.56 0.000 0.00
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:04:48 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 12/13/2003 TO 12/13/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
REG REGULAR HOURS 365.000 4,039.02
SCK SICK-TIME 8.000 147.04
TOTALS: 373.000 4,186.06
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 11:05:02 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 12/27/2003 TO 12/27/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB AMENT, BEVERLY REG REGULAR HOURS 16.500 139.26 0.000 0.00
TOTAL: 16.500 139.26 0.000 0.00
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 16.000 195.52 0.000 0.00
TOTAL: 16.000 195.52 0.000 0.00
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 64.000 640.00 0.000 0.00
HOL HOLIDAY 16.000 160.00 0.000 0.00
TOTAL: 80.000 800.00 0.000 0.00
FELTESR FELTES, RITA REG REGULAR HOURS 64.000 640.00 0.000 0.00
HOL HOLIDAY 16.000 160.00 0.000 0.00
TOTAL: 80.000 800.00 0.000 0.00
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 5.500 46.42 0.000 0.00
TOTAL: 5.500 46.42 0.000 0.00
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 28.000 216.72 0.000 0.00
TOTAL: 28.000 216.72 0.000 0.00
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 18.000 121.68 0.000 0.00
TOTAL: 18.000 121.68 0.000 0.00
JAHPM JAHP, MARGARET REG REGULAR HOURS 15.000 120.45 0.000 0.00
TOTAL: 15.000 120.45 0.000 0.00
MANNB MANNING, BARBARA REG REGULAR HOURS 23.500 179.54 0.000 0.00
TOTAL: 23.500 179.54 0.000 0.00
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 15.500 104.78 0.000 0.00
TOTAL: 15.500 104.78 0.000 0.00
MINORA MINOR, ALLAN REG REGULAR HOURS 24.000 270.00 0.000 0.00
TOTAL: 24.000 270.00 0.000 0.00
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 40.000 735.20 0.000 0.00
HOL HOLIDAY 16.000 294.08 0.000 0.00
SCK SICK-TIME 24.000 441.12 0.000 0.00
TOTAL: 80.000 1,470.40 0.000 0.00
SPRAINB SPRAIN, BARBARA REG REGULAR HOURS 9.000 66.78 0.000 0.00
TOTAL: 9.000 66.78 0.000 0.00
DATE: 01/09/04 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:05:02 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 12/27/2003 TO 12/27/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
HOL HOLIDAY 48.000 614.08
REG REGULAR HOURS 339.000 3,476.35
SCK SICK-TIME 24.000 441.12
TOTALS: 411.000 4,531.55
UNITED CITY OF YORKVILLE
PROPOSED REVISED BUDGET
FY 2003-2004
LIBRARY
FISCAL
ACCOUNT YEAR REVISED
NUMBER DESCRIPTION BUDGET BUDGET COMMENTS
REVENUES Revised by Library Board 06/2003
82-000-40-00-3999 CARRY OVER BALANCE 23,6001 44,13,81
TRANSFER FROM GENERAL FUND 0 '14,425�For IMRF & SS collected in General Fund
82-000-40-00-4000 REAL ESTATE TAXES 257,127 34,94
82-000-40-00-4010 PERSONAL PROPERTY TAX 2,200 r ," 3,000
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 17,000 's6710Q0 Includes Moser$50K Development Fee
82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 17,000, ,a „„v'57, 0:0 Includes Moser$50K Development Fee
82-000-42-00-4260 COPY FEES 900 900
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 6,000 6,000
82-000-42-00-4286 RENTAL INCOME 1,000 1,000
82-000-43-00-4330 LIBRARY FINES 2,000 2,000
82-000-44-00-4432 SALE OF BOOKS 500 500
82-000-44-00-4450 MEMORIALS 1,000 1,000
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 7,700 7,700
82-000-46-00-4600 INVESTMENT INCOME 1,500 1,500
82-000-46-00-4601 INVESTMENT INCOME-BLDG 1,250 1,250
TOTAL REVENUES: 338,777 452,357
EXPENSES
82-000-50-00-5107 SALARIES-EMPLOYEES 165,000, 168 0104
3
82-000-50-00-5203 GROUP HEALTH INSURANCE 25,000g35,Q00
82-000-50-00-5204 GROUP LIFE INSURANCE 1,500 1,500
82-000-50-00-5205 DENTAL &VISION ASSISTANCE 3,800 3,800
82-000-61-00-5300 LEGAL SERVICES 0 0
82-000-61-00-5322 BONDING 1,400 Figni5,01
82-000-61-00-5323 ATTORNEY 1,500 1,500
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 4,000 4,000
82-000-62-00-5410 'MAINTENANCE-OFFICE EQUIPMENT 3,000 3,000
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 2,000i_: fix;1p500g
82-000-62-00-5435 ELECTRICITY 2,500 2,500
DRAFT 1/6/2004 Page 31 of 34
- UNITED CITY OF YORKVILLE
PROPOSED REVISED BUDGET
FY 2003-2004
LIBRARY
FISCAL
ACCOUNT YEAR REVISED
NUMBER • DESCRIPTION BUDGET BUDGET COMMENTS
82-000-62-00-5436 TELEPHONE 1,700 1,700
82-000-64-00-5603 SUBSCRIPTIONS 2,300 2,300
82-000-64-00-5604 TRAINING & CONFERENCES 500 500
82-000-64-00-5607 PUBLIC RELATIONS 600 600
82-000-64-00-5616 EMPLOYEE RECOGNITION 1,000 1,000
82-000-65-00-5800 CONTINGENCIES 166 1111IjIM
82-000-65-00-5806 LIBRARY SUPPLIES 5,500 5,500
82-000-65-00-5807 CUSTODIAL SUPPLIES 3,500 ,, IF•3,000.
82-000-65-00-5808 POSTAGE & SHIPPING 900 900
82-000-65-00-5810 PUBLISHING &ADVERTISING 300 300
82-000-65-00-5826 MILEAGE 500 500
82-000-65-00-5832 VIDEOS 1,000 11111,7,0',01
82-000-65-00-5833 ALARM MONITORING 800,E i : a z 900
82-000-65-00-5834 LIBRARY PROGRAMMING 6,500 6,500
82-000-65-00-5835 LIBRARY BOARD EXPENSES 250 250
82-000-65-00-5836 BOOKS-ADULT 8,750 'f 8,700;
82-000-65-00-5837 BOOKS-JUVENILE 8,750.E i'� 8,700=
82-000-65-00-5838 BOOKS-AUDIO 3,750 ROZW0491
82-000-65-00-5839 BOOKS-REFERENCE 8,250 Yl8,700:
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 17,000 r„ „ tli 67 000: Includes Moser$50K Development Fee
82-000-65-00-5841 MEMORIALS/GIFTS 1,000 1,000
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 18,250!trivt.L68:;2,5A Includes Moser$50K Development Fee
82-000-72-00-6500 IMRF PARTICPANTS 7,500 7,500
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 12,311 = 12,.600
82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0 �0
82-000-75-00-7003 AUTOMATION 18,000 18,000
82-000-75-00-7703 BUILDING EXPANSION 0 0
TOTAL EXPENSES: 338,777 452,357
TOTAL FUND REVENUES 338,777 452,357
DRAFT 1/6/2004 Page 32 of 34
UNITED CITY OF YORKVILLE
PROPOSED REVISED BUDGET
FY 2003-2004
LIBRARY
FISCAL
ACCOUNT YEAR REVISED
NUMBER DESCRIPTION BUDGET BUDGET COMMENTS
TOTAL FUND EXPENSES 338,777 452,357
FUND SURPLUS (DEFICIT) 0 0
DRAFT 1/6/2004 Page 33 of 34
12/8/2003 YORKVILLE PUBLIC LIBRARY BUDGET 2004/2005 PAGE 1
REVENUE 1
I 2002/2003 2003/2004
82-000-40-00-3999 CARRY OVER BALANCE $23,600.00
82-000-40-00-4000 REAL ESTATE TAXES I $257,127.00 1 $328,164.00
82-000-40-00-4010 PPRT $2,200.00 $2,500.00
82-000-42-00-4260 COPIER INCOME $900.00 $900.00
82-000-42-00-4261 LIB SUB CARDS $6,000.00 $8,000.00
82-000-42-00-4286 RENTAL INCOME $1,000.00 1 $1,000.00
82-000-43-00-4330 LIBRARY FINES $2,000.00 $3,000.001 I
82-000-44-00-4432 SALE OF BOOKS $500.00 1 $500.00
82-000-45-00-4560 LIBRARY PER CAPITA GRANT $7,700.00 1 $7,700.00
82-000-46-00-4601 INVESTMENT $1,500.00 1 $1,500.00',
TOTAL REVENUE $302,527 1 $353,264
Revenue I
82-000-42-00-4211 DEVELOPMENT FEES-BUILDING 1 $2,500.00 $20,000
82-000-46-00-4601 INVESTMENT INCOME ! $1,250.00 $1,250
82-000-42-00-4215 I DEVELOPMENT FEES-BOOKS I $15,000.00- I $20,000
82-000-44-00-4450 MEMORIALS/GIFTS $1,000.00 $1,500
,
Expense 1
82-000-65-00-5840 BOOKS-DEVELOPMENT FEES $17,000.00, $17,000
82-000-65-00-5841 1,MEMORIALS/GIFTS I $1,000.00! $1,500
82-000-65-00-5842 !DEVELOPMENT FEES-BUILDING I $18,250.00 I $21,250
I
EXPENDITURES
2002/2003 ' 2003/2004
82-000-50-00-5107 SALARIES II $165,000.00! $180,000
82-000-50-00-5203 !GROUP HEALTH INSURANCE $25,000.001 $30,000
82-000-50-00-5204 (GROUP LIFE INSURANCE $1,500.00, $1,500
82-000-50-00-5205 '(VISION&DENTAL INSURANCE $3,800.00! $3,500
82-000-61-00-5322 !BONDING 1 $1,400.00 $1,400
82-000-61-00-5323 ATTORNEY $1,500.00 $3,000
82-000-62-00-5407 MAINT-BLDG $4,000.00, $5,000
82-000-62-00-5410 MAINT-OFFICE EQUIPMENT $3,000.00' $3,000
82-000-62-00-5412 COPIER MAINT(RENTAL) $2,000.00 $1,000
82-000-62-00-5435 ELECTRIC $2,500.00 $2,500
82-000-62-00-5436 TELEPHONE $1,700.001 $1,700
82-000-64-00-5603 (SUBSCRIPTIONS $2,300.00! $2,500
82-000-64-00-5604 1TRAINING&CONFERENCES i $500.00 $1,000
82-000-64-00-5607 PUBLIC RELATIONS $600.00 $650
82-000-64-00-5616 EMPLOYEE RECOGNITION $1,000.00 $2,000 1-
82-000-65-00-5800 CONTINGENCY $166.001 $4,314
82-000-65-00-5806 LIBRARY SUPPLIES , $5,500.00 $7,000
82-000-65-00-5807 (CUSTODIAL SUPPLIES I $3,500.001 $4,000
82-000-65-00-5808 IPOSTAGE/SHIPPING $900.001, $900
82-000-65-00-5810 PUBLISHING/ADVERTISING $300.00 $300
82-000-65-00-5826 MILEAGE LIBRARY BUSINESS $500.00 $600
82-000-65-00-5832 (VIDEOS $1,000.00 $5,500
82-000-65-00-5833 ,ALARM MONITORING $800.00 $900
82-000-65-00-5834 LIBRARY PROGRAMMING $6,500.00 $9,000
82-000-65-00-5835 1 LIBRARY BOARD EXPENSES $250.00'.. $500
82-000-65-00-5836 1BOOKS-ADULT $8,750.00 $10,000
82-000-65-00-5837 BOOKS-JUVENILE $8,750.001 $10,000
82-000-65-00-5838 (BOOKS-AUDIO $3,750.001 $6,000
82-000-65-00-5839 BOOKS-REFERENCE $8,250.00 $12,000
82-000-72-00-6500 IMRF $7,500.00 $8,000
82-000-72-00-6501 SOCIAL SECURITY $12,311.00 $13,500
82-000-75-00-7003 AUTOMATION 1 $18,000.00 $22,000
$302,527 � ' $353,264
1 I 1
Sheet1
January
Circulation Adult Children
Book Fiction 724 1186 1910
Book Non-Fiction 563 368 931
Audio Books 131 4 135
CD Books 9 9
AV 131 149 280
Kit 6 6
Magazine 69 6 75
Sheet Music
Ref- Book
HTLS - Books sent to other libraries 185
HTLS - Books sent to our library 242
Dial-A-Story 193
Total Circulation 2247 1719 3966
Gain Over Previous Year 112
Loss Over Previous Year
Registration Current Month
Adult 20
Juvenile 6
Non-Resident Taxpayer _
Non -Resident 6
Senior Citizen 1
Summer Card
Non-System Libraries 1
Total 34
Resources Added Adult Juvenile Easy
Books Fiction 14 5 19
Books Non-Fiction 27 40
Large Print
Cassettes/Audio Books 12
DVD's
Video's 3 1
Reference 7 1
Kits
Sheet Music
TOTAL 129
Page 1
December
Public Relations Articles - Kendall Country Record
Photos - Kendall Country Record
Meetings, Conferences
Workshops
Programs, Activities Number Attending
Adult Book Discussion 12
Open Story Time 5
Jr. Book Club 12
Open Craft Day 18
Mr. & Mrs. Santa Claus Visit 40
Volunteers Beth Grambro
Gifts and Memorial Small World Pre-School $50.00
Class of 1940 Yorkville High School - $129.00
Joan Koehler Memorial
Lorene Frieders - $15.00
Class of 1952 Plano High School - $70.00
Beth Gambro - $25.00
501 Club—25.00
Carole and Ken Dachsteiner- $10.00
Frances Thurow - $10.00
Charlotte Smythe Memorial $10.00 from Carole Leifheit
Questions Yorkville Residents May Ask Regarding the Library Addition
How will the construction of the library addition affect my tax bill?
How will this project be financed?
Why does Yorkville need a library addition?
What will the new library offer the patrons that the current library cannot?
When will the new library be available for use?
How was the size of the addition determined and will the new addition be sufficient to
meet the needs of its patrons ten years from now?
How will the library pay for increased operation costs and enlarging its collection?
What new resources and technology will be offered?
Are there additional facilities, such as meeting rooms, that will be available for public
use?
Will every child attending Yorkville Public Schools be able to use the new facility?
What architectural firm has been chosen to design the library addition and how were they
selected?