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Public Works Minutes 2017 05-16-17Page 1 of 4 APPROVED 6/20/17 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, May 16, 2017, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Jackie Milschewski Alderman Seaver Tarulis Alderman Ken Koch (arr. 6:10pm) Other City Officials Mayor Gary Golinski Interim Assistant City Administrator Erin Willrett City Administrator Bart Olson Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Parks & Recreation Director Tim Evans Other Guests: None The meeting was called to order at 6:00pm by Chairman Joel Frieders Citizen Comments: None Previous Meeting Minutes: April 18, 2017 The minutes were approved as presented. New Business: (moved forward on agenda) 7. PW 2017-42 Riverfront Park Playground Update Mr. Olson gave an update on this item. He said the area has been tested twice with contaminants found each time. This makes it unsuitable for a playgound without mitigation, so engineers have been asked to provide a quote for a full excavation/refill. He said there are three options for remediation. 1. Excavation of the site with TIF eligibility of $360,000, this option is recommended 2. Leave the dirt in place, encapsulate and move the playground 3. Take no action and accept future risks (not a viable option) He said the State had discovered contamination in the riverbank when they excavated 10 years ago for the canoe chute. Alderman Frieders supported the first option saying the City must take action since it is an ethics issue and the origins of contamination are unknown. Alderman Tarulis said action needs to be taken, but encapsulation is not a good option. Questions were raised by Alderman Milschewski if it is an isolated Page 2 of 4 area being fed into and if it's coming from commercial buildings. Mr. Olson said the source of contamination is not known, however, it is highest on the east side of the property. There was also a discussion of the safety of capping the area after remediation. Chairman Frieders asked if any grants are available for a cleanup. Mr. Olson said there are grants, however, they are multi-year projects with many requirements. He noted the Brownfield study on the FS property took 4-5 years. Money for cleanup would come from the Parks budget, TIF funds, some deficit spending and inter-fund loans. Mr. Olson said the costs are not eligible for insurance reimbursement. Mr. Olson said it must be decided whether or not to accept Terracon's quote or seek other bids. The insurance company will also have input. This item will go to Park Board for discussion and to the full Council on June 13. The committee was in favor of Option #1. Mr. Evans noted that other projects have been done in other areas of the park with no contamination found. 1. PW 2017-36 Well No. 7 Rehabilitation – Engineering Agreement The cost is $14,000 for design and $14,000 for construction engineering and Mr. Olson said these expenses are covered in the budget. This item moves to the consent agenda. 2. PW 2017-37 Game Farm and Somonauk Improvements – Authorization No. 6 This change order is a result of closing out the project with IDOT. A couple changes were noted including a negative balance of $2,860.07. This moves to the consent agenda. 3. PW 2017-38 Road to Better Roads Program-Additional Work Mr. Sanderson said the bids for the 3 projects were so low that the City has an additional $480,000 to spend on other projects. In talks with D Construction, they have agreed to hold the prices for any additional work. He presented a spreadsheet showing suggested additonal work that could be done includng the high school parking lot, Wing Rd. and patching on Walsh Dr. Alderman Koch objected to just patching and said Walsh needs to be re-done. A Pavilion Road repair is also needed due to creek erosion near the road. Mr. Olson asked for a further explanation on the quality of the road base on Walsh vs. Spring St. and the cost of Pavilion if allowed to deteriorate further. If Pavilion is allowed to deteriorate more than 24 months, the road might have to be closed. As another option, Mr. Sanderson said half of Walsh could be done this year. The committee discussed delaying some of the other projects in order to fix Walsh Dr. Alderman Frieders suggested delaying work on the Old 2nd building, however, Mr. Olson said if the use of the parking lot is desired, work is needed. Mr. Sanderson said he will have a formal proposal from D Construction regarding Walsh Dr. at the next meeting. Repairs for Fox Rd., Elizabeth and State St. were also discussed. Mr. Olson discussed the high school parking lot and said the school would pave the City's half of the rear parking lot in exchange for the City turning over ownership to the school, however, the City does not want to relinquish the lot. The project has begun and payment would be needed immediately for the City's half. 4. PW 2017-39 Sanitary Sewer Flow Monitoring Flow monitoring is recommended on Somonauk St. to check the capacity of the sanitary sewer since it dumps from a 15” to a 12” pipe, said Mr. Sanderson. He said a lift station in Raintree Village will also be checked. Mr. Dhuse said his department has been trying to locate the problem and a pump has also Page 3 of 4 burned out. The committee agreed this should be done and the item will be placed on the consent agenda. 5. PW 2017-40 ADA Transition Plan – Engineering Agreement This is a contract with EEI for an ADA transition plan required by a 1993 federal law now being enforced. The contract is for $34,910 and the money is budgeted. Sidewalks transitioning into streets and pathways will be surveyed and repaired if needed. This item moves to the consent agenda. 6. PW 2017-41 Cedarhurst Back-up SSA Mr. Olson said this is a procedural ordinance to cover detention basins and if Cedarhurst does not maintain their infrastructure, the SSA would cover it. This will move forward to a Public Hearing in the near future. He added that about 12 other subdivisions have no active backup SSA's This matter moves to the Council consent agenda. 8. EDC 2017-31 Small Cell Antennas Ms. Willrett said this is an amendment to the zoning code, previously discussed at EDC and will be heard at the Planning and Zoning Commission. Small cell companies have been requesting to place small cell antennas in the public right-of-way. She said it could take away tax rebates in the future for agreements with ComEd and other utilities. Other municipalities are also reviewing to protect their rights. Two small cell tower applications have been made since last fall, one of which was denied. The language will be revised to read that small antennas can be placed on top of existing antennas or poles. Alderman Koch commented that if wi-fi is desired in the parks etc., the City must ensure it is allowed in the code. This matter will proceed to the Planning and Zoning Commission on June 14. Old Business: 1. PW 2017-32 Traffic Control – Yorkville Intermediate School Mr. Olson said this was a citizen-initiated complaint after a rear-end accident to a bus. He spoke with Mr. Romano of the school district and they are aware of the issues of traffic backing up during student pick-ups. There are crossing guards and signs already in place and the City recommends no further action. Additional Business: Alderman Milschewski discussed these items: A citizen in a nursing home recently received a $949 water bill for her home. Mr. Olson said the City is looking into it and can test the water meter, however, the charges cannot be waived. A resident of Orange St. said lines were pulled down and ComEd later installed a new pole which is leaning and the old pole is still in place. The citizen said there is also gravel all over. Mr. Olson will follow-up on this situation. A sidewalk on Hawthorne is in need of repair and Mr. Dhuse will investigate. The path by Stevens on Rt. 47 is sunken and has a poor patch. Mr. Ratos will ask for a barricade. There is standing water by the grain silo near the riverfront and is foul smelling. Water is also draining from the silo. Striping is needed on Heustis and VanEmmon. Page 4 of 4 The sawmill property is overgrown again, forcing drivers coming into town on Van Emmon to pull far forward for visibility. Mr. Olson said this will be addressed as part of the whole property maintenance issue. Alderman Tarulis discussed these issues: He produced a photo of curbwork needed on Center. The citizen said damage was done to his driveway, however, not all driveways were fixed as a result of the road repaving unless they were heavily damaged. Heartland has requested speed bumps. Speed studies can be done, however, a default speed limit may not be able to be changed. Mr. Olson will contact the citizen requesting. Street lights at Center Parkway and Countryside have not been working for a year. Kendall & Center also have non-operational lights. There was no further business and the meeting was adjourned at 7:51pm. Minutes respectfully transcribed by Marlys Young, Minute Taker