Resolution 2005-21 I
i
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2005- a\
RESOLUTION APPROVING AGREEMENT WITH
Engineering Enterprises, Inc
FOR
Raymond Storm Sewer Outfall
WHEREAS, the City Council of the United City of Yorkville has considered
approval of an agreement with Engineering Enterprises Inc. ( "EEI ") for Design and
Construction Engineering Services for the Raymond Storm Sewer Outfall; and
WHEREAS, a copy of said agreement dated is attached hereto and incorporated
herein as Exhibit "A "; and
NOW THEREFORE, upon Motion duly made, seconded and approved by the
majority of those members of the City Council voting, the Agreement in the form set
forth in Exhibit "A" is hereby approved subject to receipt of funding, and the Mayor and
City Clerk are authorized to execute said Agreement on behalf of the United City of
Yorkville.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT � MARTY Mi1NNS
ROSE SPEARS RICHARD STICKA
c
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this \ Day of jct2 D , A.D. 2005.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this \2- day of Cam - , A.D. 2005.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630/466 -9350
FAX: 630/466 -9380
www.eeiweb.com
Englnssring
Entsrprlws=.
Inc.
March 30, 2005
Mr. Joseph A. Wywrot, P.E.
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re; Design and Construction Engineering Services for the
Raymond Storm Sewer Outfall,
United City of Yorkville, Kendall County, Illinois
Dear Mr. Wywrot:
Thank you for the opportunity to submit this proposal for professional services, consisting of civil
engineering and land surveying services, for the above referenced project.
Our proposal presents in more detail below the following items: Project Description, Scope of
Services, Fees and Conditions, Qualifications and Acceptance.
PROJECT DESCRIPTION
' The United City of Yorkville, hereinafter called Client, has requested a proposal from our firm to
provide professional services for a drainage improvement project within the Raymond Drainage
Area in Bristol Township, Kendall County, Illinois.
SCOPE OF SERVICES
Our firm proposes to furnish the necessary personnel, materials, equipment and transportation to
make necessary investigations (exclusive of subsurface soil sampling and testing, drain tile
investigations, wetland delineations or investigations, archaeological studies, endangered species
studies and NPDES permitting), analyses and designs to perform field and office professional
services for the above referenced project, in accordance with the detailed scope of services listed
below and accepted civil engineering and land surveying practices.
Consulting Engineers Specializing in Civil Engineering and Land Surveying
Mr. Joseph A. Wywrot, P.E.
March 30, 2005
Page 2
Preliminary Desiqn Services
The preliminary design services for this project which were required for timely decisions regarding
routing and sizing for the benefit of proposed developments along the potential route have been
performed under a separate contract and are not included in this proposal.
Final Desian Services
To help ensure quality in the improvement plans, our Project Manager will coordinate the activities
of our design team and the desires of the Client. Major individual work items are described in
more detail as follows:
Easement Documents
Easement documents covering the route of the proposed storm sewer, including both permanent
and temporary construction easements, will be prepared for execution by the affected property
owners and the Client.
Improvement Plans
A complete set of improvement plans will be provided detailing the design of the drainage system.
Special Provisions and Contract Proposal
A complete set of detailed special provisions will be prepared to govern the construction of the
proposed improvements. The contract proposal will be utilized in securing bids from contractors
for construction of the project.
Cost Estimate
An engineer's opinion of probable construction cost will be prepared, based on the summary of
quantities prepared as part of the improvement plans.
Contract Award
We will assist the Client in the receipt and evaluation of proposals and the awarding of the
construction contract.
G:1PubliclYorkville120041YO0413 Raymond Storm Sewer Outfandocs1pp103Final.doc
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Mr. Joseph A. Wywrot, P.E.
March 30, 2005
Page 3
Construction Services
To help ensure quality in the constructed project, our Project Manager will continue his
involvement in the project for the various activities during construction. Major individual work
items are described in more detail below as follows:
Construction Administration
To ensure that the contractor will meet the requirements of the contract proposal, our firm will
administer the execution of the contract documents, conduct a pre- construction conference and
certify payouts when requested by the contractor.
Construction Stakinq
Engineering Enterprises, Inc. will provide line and grade construction staking to enable the
contractor to proceed with his work through a field interpretation of the improvement plans. One
staking will be provided at critical locations for the proposed improvements.
Record Drawinqs
Upon completion of all construction activities for this project, the original drawings will be modified
to reflect record information to be provided by the contractors. One (1) set of reproducible sepia
mylar drawings, two (2) sets of blueline prints of the record drawings and one (1) electronic file in
an acceptable format will be furnished to the Client.
Construction Observation
To determine the general conformance with the improvement plans and contract proposal,
Engineering Enterprises, Inc. will provide periodic observation of the work performed by
contractors and will report our findings to the Client.
FEES AND CONDITIONS
The proposed methods of payment for the required professional engineering and land surveying
services are at Lump Sum (LS), Hourly (HR), and /or Actual Cost (AC) fees for the various
classifications of employees who will perform the work as listed on the attached Standard
Schedule of Charges dated January 1, 2005.
A brief explanation of the reasons for the various proposed Lump Sum and Hourly and /or Actual
Cost fees is in order and is as follows:
1. The proposed Lump Sum fee is for work that is clearly defined and is under our control;
2. The proposed Hourly fee is for work that is subject to unknown conditions, experience of the
contractors, and other conditions that are not under our control; and
3. The proposed Actual Cost fee is for work and /or expenses the exact cost of which cannot be
determined in advance.
GAPub1ic\Yorkvi11e\2004 \Y00413 Raymond Storm Sewer Outfandocs\pp103Final.doc
Mr. Joseph A. Wywrot, P.E.
March 30, 2005
Page 4
The proposed methods and amounts of payment for Final Design Services is as follows: $44,000
Lump Sum.
The proposed methods and amounts of payment for Construction Engineering Services are as
follows: Construction Administration - $7,000 Lump Sum; Construction Staking - $7,500
(estimated) Hourly; Record Drawings - $2,500 Lump Sum and Construction Observation -
$18,000 (estimated) Hourly.
Therefore, the total estimated Lump Sum and Hourly fees for Final Design and Construction
Services is $79,000.
The proposed method of payment for reproduction services for plans and /or plats is at the rate of
$1.50 per sheet for blueline prints and $3.00 per sheet for mylar sheets reproduced by our firm or
at the actual cost of reproduction services provided by our vendors. In the alternative, the Client
may borrow the original drawings, make the necessary reproductions and return the original
drawings to our firm.
Payment for all work will be based on invoices submitted periodically by our firm, but not more
frequently than monthly as the work progresses. Invoices will be payable by the Client within 30
days of the date of the invoice.
Additional assignments not described above will be performed at an hourly rate for the various
classifications of employees who will perform the work as listed on the attached Standard
Schedule of Charges dated January 1, 2005, or in accordance with a separate proposal.
QUALIFICATIONS
Engineering Enterprises, Inc. is actively engaged in the planning, design and construction of both
public and private improvement projects requiring professional engineering and land surveying
services in Northern Illinois. We have invested in the most current technological equipment to
provide quality field investigations and accurate drawings with rapid and cost effective survey,
design and construction document production and revision capabilities. Our staff has the
experience, enthusiasm and commitment to provide the required services in a reliable, timely and
cost effective manner.
While various members of our firm will perform the work on this project, the principal contact
person with our firm will be John T. Whitehouse, P.E., P.L.S., Senior Project Manager. Jeffrey W.
Freeman, P.E., Senior Project Manager will also be available as necessary to ensure the
satisfactory completion of the project.
G:\Pub1ic \Yorkvi11e\2004 \Y00413 Raymond Storm Sewer 0utfa11 \docs\pp103Fina1.doc
Mr. Joseph A. Wywrot, P.E.
March 30, 2005
Page 5
ACCEPTANCE
If selected, we will give our full attention to the project so that it may be constructed as soon as
practicable, consistent with performance of our services, and other considerations.
If the Project Description, Scope of Services, and Fees and Conditions, as cited above are
satisfactory, please indicate your acceptance by signing both of the enclosed proposals and
returning one of them to us for our records. We understand that the Notice to Proceed with the
Final Design Services is contingent upon the City receiving developer deposits or on other funding
sources which may not yet be in place. We are anxious to proceed as soon as possible on this
design work so this project may be constructed this year.
We welcome the opportunity to submit this proposal for professional services to you for your
consideration. We look forward to working with and for you on this exciting and necessary project.
Respectfully submitted,
ENGINEERING ENTERPRISES, INC.
'_
Ile
John T. Whitehouse, P.E., P.L.S.
Senior Project Manager
Enclosures
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G: \Public \Yorkville\?_0041YO0413 Raymond Storm Sewer Outfa111docs\pp103Fina1.doc
Mr. Joseph A. Wywrot, P.E.
March 30, 2005
Page 6
AGREEMENT
All terms and conditions to this Agreement for Professional Services
Accepted this \ a day of (1� 2005.
i
By
UNITED CITY OF YORKVILLE
Organization
800 Game Farm Road
Address
Yorkville IL 60560
City State Zip
Accepted this day of , 2005.
ENGINEERING ENTERPRISES. INC.
Organization
52 Wheeler Road
Address
Suaar Grove IL 60554 _= �kk�;' 154
•,c�
� P62.28evn •�
City State Zip ' �' R o Fesslo NA 1.
DESIGN ; n
By 0 A A
Senior Project Manager '
By
Secretary
t `
G: \Pub1ic \Yorkvi11e\2004 \Y00413 Raymond Storm Sewer 0utfa11\dots \pp103Fina1.doc
52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630/466 -9350
FAX: 630/466.9380
lit STANDARD SCHEDULE OF CHARGES www•eelwob.com
January 1, 2005
Englnssring
Entsrprimeow.
Inc.
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Principal Engineer E -3 $138.00
Senior Project Manager E -2 $126.00
Project Manager E -1 $114.00
Senior Project Engineer /Surveyor P -5 $102.00
Project Engineer /Surveyor P -4 $ 93.00
Senior Engineer /Surveyor P -3 $ 84.00
Engineer /Surveyor P -2 $ 75.00
Associate Engineer /Surveyor P -1 $ 66.00
Senior Project Technician T -5 $ 93.00
Project Technician T -4 $ 84.00
I
Senior Technician T -3 $ 75.00
Technician T -2 $ 66.00
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Associate Technician T -1 $ 57.00
Secretary A -3 $ 66.00
VEHICLES, EQUIPMENT AND REPROGRAPHICS
Vehicle for Construction Observation VEH $ 10.00
Global Positioning System Equipment GPS $ 25.00
Scanning ($1.50 per Sheet) SCA N/A
Reproduction ($1.50 per Sheet) REP N/A
G: \EEI \DOCS \FORMS \GENERAL\STADS0105.DOC
Consulting Engineers Specializing in Civil Engineering and Land Surveying