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Resolution 2005-24 STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2005- ' RESOLUTION APPROVING AGREEMENT WITH Engineering Enterprises, Inc. FOR Professional Engineering Services for a Feasibility Study of a Western Roadway Corridor Between U.S. Route 34 and Base Line Road United City of Yorkville, Kendall County, Illinois WHEREAS, the City Council of the United City of Yorkville has considered approval of an agreement with Engineering Enterprises, Inc. for Professional Engineering I Services for a Feasibility Study of a Western Roadway Corridor Between U.S. Route 34 and Base Line Road, United City of Yorkville, Kendall County, Illinois; and WHEREAS, a copy of said agreement is attached hereto and incorporated herein as Exhibit "A "; and NOW THEREFORE, upon Motion duly made, seconded and approved by the majority of those members of the City Council voting, the Agreement in the form set forth in Exhibit "A" is hereby approved, subject to identification and securing of sufficient funding, and the Mayor and City Clerk are authorized to execute said Agreement on behalf of the United City of Yorkville. WANDA OHARE Q-=> JOSEPH BESCO_ VALERIE BURD PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Zlk, Day of A.D. 2005. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this A�,_ day of Q. T-i� , A.D. 2005. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 I �I 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466 -9350 FAX: 630/466 -9380 www.eeiweb.com Englinssring Entsrprlszssz. Ino. April 15, 2005 Mayor Arthur F. Prochaska, Jr. United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Professional Engineering Services Proposal for Feasibility Study of a Western Roadway Corridor Between U.S. Route 34 and Base Line Road United City of Yorkville, Kendall County, Illinois Dear Mayor Prochaska: Thank you for the opportunity to submit this proposal for professional services, consisting of professional civil engineering services, for the referenced project. The roadway corridor that has been identified for this study is that 4.2 mile corridor between U.S. Route 34 and Base Line Road which lies approximately one mile west of Illinois Route 47, also being about midway between Route 47 and Eldamain Road. Beecher Road, which occupies a 2.5 mile segment between Faxon Road and Galena Road, is the only existing road within this corridor. Considering the existing traffic on Route 47 and the extreme development interest on the north side of the City, the need for an additional major collector to move traffic in this area of the City is unquestionable. Obviously, funding for construction of a roadway within this corridor is a major concern, but the first step in analyzing funding options for this or any other roadway project is a feasibility study which identifies potential costs and alternatives. Our proposal presents in more detail below the following items: Project Description, Scope of Services, Fees and Conditions, Qualifications and Acceptance. As always, we appreciate your consideration of this proposal and look forward to working with you and the United City of Yorkville in studying the all too important project. Consulting Engineers Specializing in Civil Engineering and Land Surveying Mayor Arthur F. Prochaska, Jr. United City of Yorkville April 15, 2005 Page 2 of 9 PROJECT DESCRIPTION The United - City of Yorkville, (City), hereinafter called Client, has developed a 2030 Transportation Plan, in which is proposed a western roadway corridor, from Base Line Road, following the general alignment of Beecher Road, with a southerly extension across the Fox River and with a potential connection to Greenbriar Road. In the pursuit of assistance to the City and to expeditiously respond to the need to alleviate traffic congestion within the Illinois Route 47 corridor as development activities continue, Engineering Enterprises, Inc. respectfully submits this proposal. Engineering Enterprises, Inc. proposes to provide professional engineering services for a Western Roadway Corridor Feasibility Study from U.S. Route 34 northerly, crossing Rob Roy Creek, Faxon Road, the BNSF Railroad, Corneils Road and Galena Road, to Base Line Road, a distance of approximately 4.2 miles, as shown on the attached Exhibit A. Both an above grade and a below grade structure for the crossing of the BNSF Railroad will be studied. SCOPE OF SERVICES Our firm proposes to furnish the necessary personnel, materials, equipment and transportation to make necessary investigations, measurements, computations and analyses to perform professional engineering services for the above referenced project with the understanding that local or private financing will be utilized to fund the project. Funding assistance from the Illinois Department of Transportation and Illinois Commerce Commission Grade Crossing Protection Fund will be explored and solicited. The Feasibility Study will be prepared in accordance with the detailed scope of services listed below. Major work items are described in more detail as follows: Task 1 — Area Transportation Overview /Background The United City of Yorkville and surrounding communities are experiencing rapid development and the associated increases in traffic volumes. The main impediment to moving north -south traffic is obviously the capacity of Illinois Route 47. There are a number of studies that have been prepared that included crossings of the Fox River such as the Prairie Parkway Study, the Eldamain Road Study and the east side river crossing study. The timing, feasibility and implementation of these projects will be reviewed as they relate to this study. Task 2 — Data Collection An inventory of the existing and proposed roadways (inclusive of all known proposed subdivisions) in the study area will be conducted to determine the existing and proposed roadway cross sections, intersection geometrics, profiles and speed limits. Mechanical traffic counts will be conducted to determine hourly volumes throughout the day and will also classify vehicles by type. These counts, at a minimum, will be conducted on U.S. Route 34, Faxon Road, Corneils Road, Galena Road and Base Line Road. �I Mayor Arthur F. Prochaska, Jr. United City of Yorkville April 15, 2005 Page 3 of 9 Traffic data collection will include but will not be limited to: the United City of Yorkville Transportation and Land Use Plans and traffic accident data; Kendall County Highway Department right -of -way, roadway improvements, traffic volume, and land use planning data; Illinois Department of Transportation right -of -way, traffic volume, roadway improvements data, railroad data and the Chicago Area Transportation Study traffic volume projections. Research and identification of any programmed City, County or State transportation improvements in /or adjacent to the study area will be researched and provided. Major planned improvements in adjacent municipalities will also be evaluated for their potential impact in handling increased traffic volumes. Task 3 — Traffic Proiections /Assianments The basic project scope is to determine the feasibility of developing an alternative local north /south transportation connection between U.S. Route 34 and Base Line Road, located approximately midway between Illinois Route 47 and Eldamain Road. The new road connections and extensions will alter existing travel patterns in the area. To determine the impact these traffic alterations will have on area roadways and intersections, projections for 20 year volumes will be prepared. The available existing traffic data and collected traffic data will be used as a base for the projections. The projections will be prepared for average daily traffic and the AM and PM peak hours at the following intersections with the proposed roadway corridor: • U.S. Route 34 • Faxon Road • Corneils Road • Galena Road • Base Line Road These projections will be forwarded to the Chicago Area Transportation Study for their concurrence. Task 4 — Intersection Analvses The projected peak hour traffic volumes will be used to determine the preliminary capacity and geometric needs of the proposed roadway and of the intersection connections as noted above. Task 5 — Environmental Inventory An environmental reconnaissance and review of the existing and potential issues, conditions and resources will be conducted to inventory, identify and screen those concerns within the study area that will need to be further addressed in a subsequent Phase I study. As a minimum, the land use issues, the sensitive areas of parks and other recreational Mayor Arthur F. Prochaska, Jr. United City of Yorkville April 15, 2005 Page 4 of 9 areas, floodplains, waterways, wetlands, historical sites, special waste areas, endangered species and natural areas will be assessed and reported on. We will make an initial submittal to the Illinois Historic Preservation Agency to determine if any additional investigation is required. If it is determined that a Phase I archeological study is required, a separate proposal will be furnished to address this requirement. We will make initial submittals to the Illinois Department of Natural Resources and the US Fish and Wildlife Service for determination of the impact relative to the Endangered and Threatened Species Act. If it is determined that further study is required, a separate proposal will be furnished to address this requirement. We will review the National Wetland Inventory maps and make a field reconnaissance to determine the need for further investigation. If a wetland determination and delineation is required, a separate proposal will be furnished to address this requirement. We will review the regulatory floodplain and floodway maps prepared by Federal Emergency Management Administration and utilizing the data we have compiled during the Rob Roy Creek Study to determine the potential hydraulic impact of the project. The scope of analysis required for the various permits required will be evaluated. We will review the applicable regulations and permitting issues and requirements of the US Army Corps of Engineers to determine what impacts may be anticipated. We will conduct a preliminary records search to determine the potential for special waste sites in the vicinity of the project. Field visits to confirm sites will be conducted, as needed. Task 6 — Railroad Crossina Alternatives and Preliminary Evaluation, We will identify and evaluate a minimum of two railroad crossing alternatives for crossing of the BNSF Railroad. Both a below grade and an above grade structure for the crossing of the BNSF Railroad will be preliminarily reviewed. EEI will contact the BNSF Railroad and the Illinois Commerce Commission to determine the feasibility and funding availability for each of the crossing alternatives. Task 7 — Rob Rov Creek Crossina Structure We will identify, develop and evaluate a minimum of two structure alternatives and contact the Illinois Department of Natural Resources and the U.S. Army Corps of Engineers to determine the feasibility for crossing Rob Roy Creek at the proposed location. A preliminary report for the preferred proposed structure will be provided. Task 8 — Geotechnical Inventory and Survev An inventory and review of existing soils data, existing boring logs and mapping of the soils and conditions will be provided. Natural Resource Conservation Service Maps, National Wetland Inventory Maps, U.S.G.S. Maps and other sources of information that are identified Mayor Arthur F. Prochaska, Jr. United City of Yorkville April 15, 2005 Page 5 of 9 will be utilized. Soil borings will not be provided as a part of this study at this time unless otherwise directed and authorized by a separate agreement. Task 9 — Preliminary Stormwater Analvsis We will identify the limits of the affected drainage basins and will determine the. stormwater requirements for the new impervious area based on a 0.15 cfs /acre release rate and other applicable parameters to be compliant with the City and County Stormwater Requirements. A preliminary hydrologic analysis will be performed to determine locations and preliminary design requirements for cross culverts. Alternative locations for required detention will be evaluated and recommendations will be provided. Appropriate storm sewer and conveyance channel locations will be identified along the proposed route to ensure adequate right of way is obtained to provide drainage appropriate for the project. Stormwater preliminary design will be for the 100 -year critical duration event unless otherwise directed. Task 10 — Geometric Alignment Analvsis A general corridor has been identified for the proposed roadway as shown in Exhibit A. The preferred roadway alignment will generally be within the identified corridor and the alignment will be fine tuned based on the creek crossing, railroad crossing, environmental, geotechnical and stormwater evaluations. Alternate alignments on specific sections of the corridor may also be developed and evaluated. A preliminary plan and profile will be developed for the alignment and any alternates using a design speed as determined during this study. Typical pavement cross sections will be developed for each segment along the corridor. Existing available County contour maps will be used for development of the vertical and horizontal alignment. No field survey or topographic work will be performed at this time. Task 11 — Utility Identification and Inventory We will research, identify and inventory the various existing and proposed utilities that may affect the roadway project. Task 12 — Riaht- of -Wav Determination We will identify the appropriate right -of -way requirements and list the parcels that would be affected. This will include the current Parcel Identification Number (PIN) and the apparent property owner. The amount of right -of -way required will be based on the requirements resulting from this study. Mayor Arthur F. Prochaska, Jr. United City of Yorkville April 15, 2005 Page 6 of 9 Task 13 — Permits EEI will research, identify and summarize the various permits that may be required from the identified applicable agencies. However no permits will be applied for nor obtained as a part of this scope of work. Task 14 — Preliminary Cost Estimates We will provide an opinion of the probable construction costs based on the preliminary design as determined for an urban or rural pavement cross section as directed by the City inclusive of drainage, structures, lighting, intersection and connecting street improvements. Task 15 — Project Meetinqs It is anticipated that there will be a number of project meetings to discuss the expectations and findings of the study. Four project meetings with City Staff are included in the scope of services. Task 16 — Documentation Rer)ortinq and Executive Summary A report will be provided summarizing the findings of the feasibility study with appropriate data, opinion of probable construction cost and graphics documenting the findings. The report format will be appropriate for submission to the Illinois Department of Transportation and other agencies as necessary. A total of 30 copies of the report will be provided. Task 17 — Exhibits In order to convey the scope of the proposed project, we will prepare exhibits that will identify typical cross sections, a proposed plan and profile, structure schematics, intersection improvements, right -of -way requirements and identified existing wetlands and floodplains. Existing aerial photos and two- foot - contour maps as are available will be used to develop the exhibits. Task 18 — Schedule The Feasibility Study will be completed within 120 days from the date of authorization to proceed, subject to any review time required of other agencies, beyond our control. FEES AND CONDITIONS The proposed method and amount of payment for Professional Engineering Services for the Feasibility Study is Lump Sum $99,939.00. Mayor Arthur F. Prochaska, Jr. United City of Yorkville April 15, 2005 Page 7 of 9 Payment for all work will be based on invoices submitted periodically by our firm, but not more frequently than monthly as the work progresses. Invoices will be payable by the Client within 30 days of the date of the invoice. The following tasks are excluded from the Scope of Services to be provided by our firm: Structural Engineering; Environmental Engineering; Field Tile Investigation; Soil Borings; and Land Surveying Services. Additional assignments or tasks not described above will be performed as directed, at an hourly rate for the various classifications of employees who will perform the work as listed on the attached Standard Schedule of Charges dated January 1, 2005, or in accordance with a separate proposal. This proposal shall be in effect for a period of 45 days from the date of this proposal. If this proposal is not accepted within that period of time, our firm reserves the right to withdraw or revise this proposal. The City shall provide full cooperation and information as to the requirements of the project and assist the Engineer by placing at his disposal all available information pertinent to the Project, including maps, topographical data, previous reports and other data relative to this study. This Agreement may be terminated upon fourteen - (14) days written notice of either party. In the event of termination, the Engineer shall prepare a final invoice and be due compensation for all costs incurred through the date of termination. All related writings, notes, documents, information, files, etc., created, compiled, prepared and /or obtained by the Engineer on behalf of the City for the Services provided herein shall be used solely for the intended project. The failure of either party hereto, at any time, to insist upon performance or observation of any term, covenant, agreement or condition contained herein shall not in any manner be constructed as a waiver of any right to enforce any term, covenant, agreement or condition hereto contained. No purported oral amendment, change or alteration hereto shall be allowed. Any amendment hereto shall be in writing by the governing body of the City and signed by the Engineer. This Agreement shall ensure to the benefit of the parties hereto, their heirs, successors and assigns. QUALIFICATIONS Engineering Enterprises, Inc. is actively engaged in the planning, design and construction of both public and private transportation improvement projects requiring professional engineering and land surveying services throughout northern Illinois. Our staff has the experience, enthusiasm and commitment to provide the required services in a reliable, timely and cost effective manner. While various members of our firm will perform the work on this project, the principal contacts with our firm will be Mr. John T. Whitehouse, P.E., P.L.S., Senior Project Manager and Mr. Ronald G. Mayor Arthur F. Prochaska, Jr. United City of Yorkville April 15, 2005 Page 8 of 9 Naylor, P.E., Senior Project Manager. The project team will additionally be comprised of, but not limited to, Mr. Jeffrey W. Freeman, P.E., Senior Project Manager, Mr. Stephan W. Grabowski, Senior Transportation Planner and Mr. Jason M. Bauer, E.I., Project Engineer. Mr. James K. Michels, P.E., President, will be available as required. ACCEPTANCE Upon acceptance, we will give our full attention to the project so that the study may be performed as soon as practicable, consistent with performance of our services, and other considerations. If the Project Description, Scope of Services, Fees and Conditions, as cited above are satisfactory, please indicate your acceptance by signing both of the enclosed proposals and returning one of them to us for our records. We welcome the opportunity to submit this proposal for professional services to you for your consideration. We look forward to working with and for you on this exciting project. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Jeffrey W. Freeman, P.E. Senior Project Manager e a I • John T. Whitehouse, P.E., P.L.S. Senior Project Manager JTW /jtw Enclosures PC: Mr. Tony Graff, City Administrator Mr. Joe Wywrot, P.E., City Engineer Mr. Eric Dhuse, Director of Public Works Ms. Traci Pleckham, Finance Director Mr. John Wyeth, City Attorney Ms. Liz D'Anna, Deputy Clerk JKM, JTW, DMT — EEI Mayor Arthur F. Prochaska, Jr. United City of Yorkville April 15, 2005 Page 9 of 9 AGREEMENT All terms and conditions to this Agreement for Professional Services accepted this day of C 2005. By By U UNITED CITY OF YORKVILLE Organization 800 Game Farm Road Address Yorkville IL 60560 City State Zip Accepted this '•J day of 4 j , 2005. ENGINEERING ENTERPRISES. INC. Organization 52 Wheeler Road (corporate seal) Address Suaar Grove IL 60554 r ENTf'' "It State Zip 2003��0�',' (62 -2866 Z to i By OFESSIONAL i Senior Project Manager DESIGN 3 � FIRM J.n_ OF By l ecretary /Y��'�iilt1�'��.�``��� 7 , �CreIt 3,000 m Feet 1: f ` , , EXHIBIT A v WESTERN Wheler Rd SU ROADWAY CORRIDOR FROM U.S. ROUTE 34 Park Ave TO BASELINE ROAD Berkshire Ln UNITED CITY OF YORKVILLE, ILLINOIS j a p jr r - ® Project Corridor ®Planned Roadway Future Roadway A/¢ Yorkville i hark Or Unite. tates ;� R - t �, Meadows D� 1_�' r_s T2rP'yP I�{ . -_ - Sugar Grove _ Streams IU noel/ st Cr5.a7t aDoy St ;I APRIL 2005 ._ - r Y0041911.mxtl m aple S "Bedford Ave' ^� 1 0i t U) _ Pf�f�;{Q St r v of I _ , - Allard E ' 1 . _ • #(' If La 1 • w r H { d 4 r m! PROJECT _ Balsa Rd Base Line Rd x ;'„ '� " States Highway 30 ENDS 4 -Ai r s V I ro a &d 4 PROJECT LENGTH lip - MI 3 " r; F- En d/ T o e . , t� , J - �}'� Raymond U iOw r iI Corneils Rd -- .� t , m 0 ✓ 1 f 0, 'A m .�� a - 3 Faxon I 9t t •- r �mi PROJECT ' .: ,;� � ,�.��` ;- } A :. BEGINS - x ,' �+ ,.' _` • -: �� k Il Ise, a s r� .. ay 3 4 r n 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466.9350 FAX: 630/466 -9360 STANDARD SCHEDULE OF CHARGES www.eelwob.com January 1, 2005 Englnssring Entsrpriamm. Inc. EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Principal Engineer E -3 $138.00 Senior Project Manager E -2 $126.00 Project Manager E -1 $114.00 Senior Project Engineer /Surveyor P -5 $102.00 Project Engineer /Surveyor P -4 $ 93.00 Senior Engineer /Surveyor P -3 $ 84.00 Engineer /Surveyor P -2 $ 75.00 Associate Engineer /Surveyor P -1 $ 66.00 Senior Project Technician T -5 $ 93.00 Project Technician T -4 $ 84.00 Senior Technician T -3 $ 75.00 Technician T -2 $ 66.00 Associate Technician T -1 $ 57.00 Secretary A -3 $ 66.00 VEHICLES, EQUIPMENT AND REPROGRAPHICS Vehicle for Construction Observation VEH $ 10.00 Global Positioning System Equipment GPS $ 25.00 Scanning ($1.50 per Sheet) SCA N/A Reproduction ($1.50 per Sheet) REP N/A G: \EEI \Docs \Forms \General \STADS0105.DOC Consulting Engineers Specializing in Civil Engineering and Land Surveying Personnel, Positions & Classifications James K. Michels, P.E. E -3 Michele L. Piotrowski, E.I. P -4 President Project Engineer Peter G. Walters, P.E. E -3 Terry M. Heitkamp, E.I. P -4 Senior Vice President Project Engineer David R. Burroughs, P.E. E -3 Nathaniel J. Koehneke, E.I. P -4 Vice President Project Engineer Ronald G. Naylor, P.E. E -2 Stephen T. Dennison, E.I. P -4 Senior Project Manager Project Engineer John T. Whitehouse, P.E., P.L.S. E -2 Amy L. Sellner, E.I. P -4 Senior Project Manager Project Engineer Bradley P. Sanderson, P.E. E -2 Walter D. Chornomez, E.I. P-4 Senior Project Manager Project Engineer Jeffrey W. Freeman, P.E. E -2 Steven J. Vassos, E.I. P -4 Senior Project Manager Project Engineer William E. Dunn, P.E. E -2 Gregory A. Chambers T -5 Senior Project Manager Senior Project Technician (Field) Timothy P. Farrell, P.E. E -1 Steven Gozner, III T -5 Project Manager Senior Project Technician (CAD) Timothy N. Paulson, P.E. E -1 David S. Stewart T -5 Project Manager Senior Project Technician (Field) Kevin S. Bomstad, P.E. E -1 William C. Pierson T4 Project Manager Project Technician (CAD) David E. Schumacher E -1 C. Larry Nolan T -4 Project Manager Project Technician (CAD) Scott A. Swanson E -1 Kristopher K. Pung T -4 Computer Aided Drafting 8 Project Technician (CAD) Information Systems Manager Lenard E. Lynn T -4 Robert G. Walker, P.E. E -1 Project Technician (Field) Project Manager Courtney N. Windel T4 George R. Burgess, P.L.S. P -5 Project Technician (CAD) Senior Project Surveyor Ryan M. Christoffel T -3 Mark G. Schaller, P.L.S. P -5 Senior Technician (Field) Senior Project Surveyor Joshua M. Boatman T -3 Andrew R. Deltchman, P.E. P -5 Senior Technician (Field) Senior Project EngineerlEnvironmental Matthew R. Blackburn T -3 Jason P. "Jay" Nemeth, P.E. P -5 Senior Technician (Field) Senior Project Engineer Denise M. Migllorini A -3 Yifang Lu, P.E. P -5 Administrative Assistant Senior Project Engineer Denise M. Thelander A -3 Stephan W. Grabowski P -5 Accounting Assistant Senior Transportation Planner • Angela R. Ford A -3 David A. Kamano, P.E. P -5 Secretary Senior Project Engineer Dawn M. Goodbred A -3 Scot H. Prindiville, P.E. P -5 Secretary Senior Project Engineer Nicole M. Morris A -3 Christopher E. Peterson, S.I. P -4 Accounting Assistant Project Surveyor ' Bobbf M. Erdmann A -3 Julie A. Morrison, E.I. P-4 Marketing Director Project Engineer Angela D. McCoy A -3 Jason M. Bauer, E.I. P-4 Accounting Assistant Project Engineer Rebecca A. Kidd A -3 Timothy V. Weidner, E.I. P -4 Administrative Assistant Project Engineer East Dundee. Illinois LEGEND: Mark C. Weber, P.L.S. P -5 P.E. = Professional Engineer Senior Project Surveyor P.L.S. = Professional Land Surveyor E.I. = Engineer Intern Robert C. Watts T -5 S.I. = Surveyor Intern Senior Project Technician (Field) E = Executive P = Professional Stacy L. Nilsen A -3 T = Technical Office Manager A = Administrative 04/06105