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City Council Packet 2003 03-11-03 `,`�D C/TSO United City of Yorkville 47 r County Seat of Kendall County EST. ®1636) 800 Game Farm Road to Yorkville, Illinois 60560 AGENDA O �1 O Phone:630-553-4350 CITY COUNCIL MEETING L `� : Fax:630-553 7575 'fL CITY COUNCIL CHAMBERS 7:00 PM Tuesday, March 11, 2003 Call to Order: 7:00 p.m. Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Rich Sticka Valerie Burd Marty Munns Joe Besco Paul James Larry Kot Mike Anderson Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: 6:30 p.m., Monday, March 24, 2003 City Hall Conference Room Economic Development Committee: 7:00 p.m., Thursday, March 20, 2003 City Hall Conference Room Administration Committee Meeting: 6:30 p.m., Thursday, March 13, 2003 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., Thursday, March 27, 2003 City Hall Conference Room Presentations: 1. Bristol-Kendall Fire Protection District regarding Referendum 2. Greg Dlabach of Friends of Waubonsee regarding Waubonsee College April PI Referendum Citizen Comments: City Council Meeting Agenda March 11, 2003 Page 2 Public Hearings: 1. Vacation of McHugh Road Consent Agenda: 1. Minutes for Approval (Corrections and Additions): Minutes of City Council—February 25, 2003 Minutes of Committee of the Whole—December 3, 2002 and December 17, 2002 2 Soil Erosion& Sedimentation Control Ordinance 3. Building Permit Reports - January 2003 4. Fox Industrial Park-Final Balancing Change 5. Menard's Commercial Commons Bond Reduction 6. Monthly Police Reports for January 2003 7. Deere Crossing - 1 '/Z Mile Review 8. Ordinance Amending R-3 Zoning Text 9. Purchase of Utility Truck for the Water Department in an amount not to exceed $40,000 10. Resolution for Public Works Maintenance Standards 11. Environmental Mosquito Management Agreement for 2003 for $20,960 Plan Commission /Zoning Board of Appeals: Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ 146,321.91 (vendor) $ 106,153.66 (payroll period ending 2/22/03) $ 252,475.57 (total) Reports: Mayor's Report: 1. Commendation for Suzanne Jackson 2. Proclamation for Golden Diners Week City Council Meeting Agenda March 11, 2003 Page 3 Mayor's Report (con't): 3. Committee of the Whole Meeting on Wednesday, April 2nd 4. Coffee with the Mayor on 3/15/03 at St. Joseph's Cabinetry from 10:00 am-Noon Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator's Report: Finance Director's Report: Director of Public Works Report: Chief of Police Report: Executive Director of Parks&Recreation Report: Community& Liaison Report: Committee Reports: Public Works Committee Report: 1. No Report Economic Development Committee Report: 1. PC 2002-12 Kylyn's Ridge - Final Plat 2. PC 2002-32 Longford Lakes a. Final Plat Approval b. Development Agreement Public Safety Committee Report: 1. No Report Administration Committee Report: 1. No Report City Council Meeting Agenda March 11, 2003 Page 4 Executive Session: 1. Land Acquisition-For the purpose of purchasing or leasing of real property for the use of the public bodies being considered. Additional Business: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2002 —2003 PUBLIC WORKS; Committee Departments Liaisons Chairman: Alderman Kot Water and Sewer Park Board Vice-Chair: Alderman Besco Streets and Alleys YBSD Committee: Alderman Sticka Sanitation and Waste Committee: Alderman Munns ECONOMIC DEVELOPMENT Committee Departments Liaisons Chairman: Alderman Sticka Planning&Building&Zoning Chamber of Commerce Vice Chair: Alderwoman Burd Business& Economic Dev. Kendall County Econ. Dev. Committee: Alderman Anderson Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention& Tourism Council Downtown Re-development UBLIC SAFETY1 Committee Departments Liaisons Chairman: Alderman Anderson Police Human Resource Comm. Vice Chair: Alderman James Schools School District Committee: Alderwoman Spears Public Relations KenCom Committee: Alderman Kot City Council Meeting Agenda March 11, 2003 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2002—2003 (con't) ADMINISTRATION; Committee Departments Liaisons Chairman: Alderwoman Spears Finance Metra Vice Chair: Alderman Munns Public Properties Library Committee: Alderwoman Burd Personnel Cable Consortium Committee: Alderman James United City of Yorkville M 0 ` 1sem Arthur F Prochaska, Jr: _ County Seat of Kendall County "'-�� 800 Game Farm Road Mayor t ill O Yorkville,IL 60560 V _ `mss Phone: 630-553-4350,ext. 8519 `74LE 0,‘" Fax: 630-553-7575 March 7, 2003 TO: Ski Trip Participants and Their Parents Yorkville High School Officials Dear Students, Parents, and School Officials: At the City Council Meeting On Tuesday, March l lth at 7:00 p.m., I will be presenting Suzanne Jackson with a Certificate of Appreciation. I am inviting you to attend this meeting and participate in showing our appreciation for her valiant effort to protect our children. I look forward to seeing you on Tuesday. Sincerely, '7 '-( -77--- / �:- � . Arthur F. Prochaska, Jr. Mayor Page 1 of 7 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE DRAFT DECEMBER 3,2002 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Art Prochaska Alderman Larry Kot Alderwoman Rose Spears Alderman Richard Sticka Alderman Joe Besco Alderwoman Val Burd Alderman Mike Anderson Alderman Paul James City Treasurer Bob Allen Alderman Marty Munns (arrived 7:50) CITY STAFF PRESENT: City Administrator Tony Graff Public Works Director Eric Dhuse Police Chief Harold Martin Director of Parks & Recreation Laura Brown Attorney Dan Kramer GUESTS: See attached list. OLD BUSINESS The Highlands Annexation Agreement City Attorney Dan Kramer reported staff met with the developer and the recommended changes to the agreement were made. The Council reviewed the agreement and discussed the dedication of land for schools, water tower site, ownership of bike paths and a few typographical errors. The direction of the Council was to correct the typos and send this item to the City Council meeting. This item was placed on the City Council meeting agenda for December 10, 2002. Review of Revised Aurora Tourism 3-year Contract It was noted that the contract is for five years with a three year "opt-out" clause. The Council discussed the possibility of the City creating a position in the future to take over this project but until then it would be better to enter into this contract. Mayor Prochaska suggested that someone on the City staff should be a liaison between the Aurora Area Convention& Tourism Bureau(AACVB), the Chamber of Commerce and the Yorkville Economic Development Corporation(YEDC) in order to better promote Yorkville. There was no further discussion. This item was placed on the December 10, 2002 City Council meeting agenda. Sponsorship Proposal for Park Brochure and City Newsletter Mayor Prochaska reported that at Alderwoman Spears suggestion this was discussed by the Chamber of Commerce and they did not agree with advertisements in the City newsletter however they did not have a problem with the Parks brochure. They felt the ads in the newsletter could be interpreted as the City showing favoritism. Director of Page 2 of 7 Parks and Recreation Laura Brown stated that she would revise the information to just reflect sponsorship for the brochure. Mayor Prochaska stated that without the ads in the newsletter,the budget should be increased for it in the future. He clarified that the Council would be voting only for sponsorship for the Parks brochure. There was no further discussion. This item was placed on the December 10, 2002 City Council meeting agenda. Grande Reserve Impact Study The Council discussed the use of Metro Transportation Group, Inc. for the traffic study for the Grande Reserve Subdivision. Administrator Graff stated that the study has already completed as the developer (MPI) contracted with Metro. He asked that the Council accept the study and have the Police Department and Smith Engineering review it to determine if it is an accurate representation of Yorkville traffic. If they feel that additional studying is needed, MPI will pay for it. Alderman Anderson suggested that the City just use Smith Engineering's review so that the P.D.'s time wouldn't be tied up. The Council discussed the use of a local engineering firm for such studies in the future because they are more familiar with area and its traffic patterns. Also, the City would have more control over how the study is performed, scope of services, etc. The purpose of the study(to determine the need for stop lights, turn lanes, etc.) was discussed. Also discussed was the concern that a sampling of more than one day was needed. It was agreed that this item would be placed on the December 10, 2002 City Council meeting agenda as long as a letter was received from MPI verifying that they would be willing to pay for any necessary additional studies. NEW BUSINESS Revised Budget This item was tabled until December 17, 2002 COW meeting. Recapture Sewer and Water Main Improvements Attorney Kramer stated that staff asked that this be on the agenda but it wasn't added. He distributed copies of the recapture agreement from November 2001. The agreement is with Paul Dresden for the oversizing of water and sewer lines. He stated that City Engineer Joe Wywrot has run the exhibits, will fill in the blanks of the agreement and attach a memo to the Council. There was no further discussion and the Council agreed that if this information would be ready for the City Council packets, it would be placed on the December 10, 2002 City Council meeting agenda. Park& Open Space Developers Standards Executive Director of Parks& Recreation Laura Brown reported that the standards were developed in order to have guidelines for park property and the Park Board approved Page 3 of 7 them. The Council discussed the standards and how they relate to the Land/Cash Ordinance and the Subdivision Control Ordinance. Attorney Kramer suggested that this be a policy rather than standards. A policy is more flexible and does not supercede any ordinances. The Council also discussed trail widths and a few typographical errors. A public hearing for the standards was scheduled for the December 10, 2002 City Council meeting and the Council would be voting on this item in January. Master Plan Quote—Schoppe Design Associates The quote for the plan is $18,125.00 and Administrator Graff stated that he and Director Brown have not identified where the funds will come from yet. Mayor Prochaska stated that funds needed to be identified before this could be considered for approval. If Finance Director Pleckham could identify the funds and advise the Council with a memo this item could be placed on either the December 10, 2002 or December 17, 2002 City Council meeting agenda. Monthly Police Reports for October 2002 The Public Safety Committee recommended approval of the report. There was no further discussion. This item was placed on the December 10, 2002 City Council meeting agenda. Request to Add Additional Sergeants Position The Public Safety Committee recommended the approval of the addition of another sergeant position to the Police Department. The funds are in the budget and this will place a sergeant on each shift. The Fire & Police Commission also recommends the addition. There was no further discussion This item was placed on the December 10, 2002 City Council meeting agenda. PC 2002-23 Fox River Bluffs: 1 1/2 Mile Review Alderman Sticka reported that the Economic Development Committee (EDC) and the Plan Commission approved this item as long as the developer meets the land use plan with curb and gutter and 29' streets. Gary Weber with Inland Development addressed the Council and explained that the development is 300 acres located on Fox Road near Highpoint Road and it extends from Fox Road to the Fox River. The property is RPD2 Kendall County zoning. There will be 141 lots and each will be a minimum of one acre. There will be 31% open space which is greater than required. The Council discussed the railroad tracks running through the development, parks and bike trails, the street name list and sidewalks. There were no further comments or questions. This item was placed on the December 10, 2002 City Council meeting agenda. Page 4 of 7 September 2002 Building Permit Reports The Council reviewed the reports and there was no discussion. This item was placed on the December 10, 2002 City Council meeting agenda. Waste Management—Update Report South Route Date Change Alderman Kot reported that Mike Morley from Waste Management met with the Public Works Committee (PWC)to discuss changing the day of garbage pick-up from Monday to Tuesday on the south side of Fox River and east of Route 47. Waste Management will handle notifying the residents and will have two pick-up the week the day changes. Administrator Graff noted that the Waste Management contract states that the City must approve of the date change. Mayor Prochaska suggested getting the specific date of the change before sending this to a City Council meeting. Administrator Graff stated he would get this information. Eastern Fox River Crossing Feasibility Study Alderman Kot reported that this was discussed at the PWC. Smith Engineering has submitted a proposal to perform a feasibility study for a bridge over the Fox River at the Countryside Parkway extension. The proposal is for an amount not to exceed $26,250.00 and funds are in the budget. Attorney Kramer noted that the Comprehensive Plan indicates an eastern river crossing. The Council discussed that the City would have the study performed but the crossing would be a state and/or county project. There were no further comments or questions. This item was placed on the December 10, 2002 City Council meeting agenda. September and October 2002 Water Reports The Council reviewed the reports and there was no discussion. This item was placed on the December 10, 2002 City Council meeting agenda. Snow Plan Update Alderman Kot reported that an updated map was put together by Director of Public Works Eric Dhuse. The map was last updated in 2000. The new map is the same as before with the addition of new subdivisions. There were no further comments or discussion. This item was placed on the December 10, 2002 City Council meeting agenda. Safety Policies Alderman Kot reported that Director Dhuse submitted the Safety Policies for the Council's review. The policies were models taken from the Department of Labor and they are very broad. The City's insurance company also recommended the policies. The Council discussed minor changes to them and recommended that Mr. Dhuse clean up the policy. Page 5 of 7 This item was placed on the December 17, 2002 Committee of the Whole/City Council meeting agenda. Agreement Between Yorkville-Bristol Sanitary District& the United City of Yorkville Alderman Kot reported that this agreement was discussed at the PWC meeting and the focus of the discussion was on the second page of the agreement regarding who is going to own and maintain the interceptor. He clarified that Yorkville-Bristol Sanitary District (YBSD) will own and maintain the 24-inch interceptor and the. City will own and maintain the pump station and forcemain. The PWC was concerned with maintenance cost. The Mayor asked Attorney Kramer if there could be verbiage added to the agreement that anyone connecting to the system would have to seek permission from the City to connect or annex to the City. Attorney Kramer stated that the City could require that anyone connecting annex to the City because the City should reserve the capacity especially since it owns and maintains the lift station. He did not feel this would be a problem for the YBSD. Administrator Graff stated that the YBSD has verbally stated that the City will own and maintain the lift station but there is no "trigger" in the agreement as to when this will occur. He asked if there should be language in the agreement to address this. Mayor Prochaska also stated that he would like this agreement to supercede the previous one with the YBSD. He questioned Item#2 on page two of the agreement regarding the Infrastructure Participation Fee collected by YBSD. He stated that since the first agreement,the YBSD has begun to collect the fee which is meant to pay for things such as this. The Council discussed the Hammon and Kirk properties which were annexed into the City but not to the YBSD. They discussed the fees that these properties will bring to the YBSD. The Council also discussed the cost to maintain the lift station, the route and depth of the forcemain and setting aside of funds for operation and maintenance of pump stations. Mayor Prochaska asked Attorney Kramer to revise the agreement with the new language suggested. Administrator Graff suggested having the YBSD pass the agreement first at their December 16, 2002 meeting. This item was placed on the December 17, 2002 Committee of the Whole/City Council meeting agenda. Cannonball Estates Phase I and Phase II—Letter of Credit Reduction Alderman Kot reported that these two items were recommended by City Engineer Joe Wywrot and the PWC agreed with his recommendation. There were no comments or questions. Page 6 of 7 These items were placed on the December 10, 2002 City Council meeting agenda. Proposed Soil Erosion & Sedimentation Control Ordinance Alderman Kot stated that there were two memos from Mr. Wywrot regarding this ordinance. Mr. Wywrot compared the Northeastern Illinois Planning Commission (NIPC) model ordinance with that of the Village of Montgomery's. Mr. Wywrot stated that the Montgomery ordinance was a more workable document. Attorney Kramer stated that the ordinance needed some clean-up but he agreed with Montgomery's ordinance. He stated that he would be working with Mr. Wywrot on this. It was discussed that the final ordinance would be brought back to the COW in January 2003. Skidsteer& Snow Blower Bid Alderman Kot reported that piece of equipment used by the Public Works Department to clean the bridge over the Fox River has serious mechanical problems. Director Eric Dhuse proposed the purchase of a new Skidsteer with a snow blower attachment. The PWC gave him permission to get bids for the new equipment. The lowest bid was for $15,022.20 and the funds are in the budget under Future Building Fund. The PWC agreed with Director Dhuse and felt it was a worthwhile expenditure. The Mayor asked the Council if there was a consensus for Mr. Dhuse to go ahead and place the order for the equipment before it is approved at the City Council meeting. There is at least a two week wait for the equipment. The Council agreed that the skidsteer should be ordered pending approval. This item was placed on the December 10, 2002 City Council meeting agenda. ADDITIONAL BUSINESS Park Board Meeting Alderman James reported that there will be a Park Board meeting December 4, 2002 and Burbach Aquatics was giving a presentation. Kim King Alderman Sticka reported that he overheard a conversation Accounting Clerk Kim King was having on the telephone regarding a supplier demanding advance payment. He stated that she went after them as if the money was coming out of her own purse. He stated that he was impressed with her good work. Cindy Green City Clerk Milschewski reported that minute taker Cindy Green was undergoing a heart procedure on December 4, 2002. Alderman Kot suggested that the Council send her some flowers. Page 7 of 7 Open Meetings Act Workshop Mayor Prochaska reported that States Attorney Tim McCann was hosting an Open Meetings Act Workshop on December 4, 2002 at the Historic County Courthouse at 7:00 P.M. Committee Recommendations Mayor Prochaska asked the Committees to have recommendation for items placed on the COW agenda in an effort to make the meetings shorter. Ecological Assessment Study Administrator Graff reported on a press release regarding the ecological assessment study done by Conservation Design Forum(CDF). He stated that the booklet with the data was available for review. He stated that there would be a presentation by CDF on December 18, 2002 at the Beecher Center at 7:00 P.M. There was no further addition business so the meeting was adjourned at 9:45 P.M. Minutes submitted by Jackie Milschewski, City Clerk Note: Tape malfunctioned on side A. Page 1 of 5 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE DRAFT DECEMBER 17,2002 7:00 P.M. COUNCIL MEMBERS PRESENT: Mayor Art Prochaska Alderman Larry Kot Alderwoman Rose Spears Alderman Richard Sticka Alderman Joe Besco Alderman Paul James City Treasurer Bob Allen Alderwoman Val Burd (arrived 7:23) CITY STAFF PRESENT: City Administrator Tony Graff Public Works Director Eric Dhuse Finance Director Traci Pleckham Director of Parks & Recreation Laura Brown Attorney Dan Kramer GUESTS: See attached list. OLD BUSINESS Agreement Between Yorkville-Bristol Sanitary District& the United City of Yorkville Mayor Prochaska stated that the agreement revisions were not done in time for Yorkville- Bristol Sanitary District to review. This item was tabled until the after January 1, 2003. NEW BUSINESS Bond Council for SSA City Attorney Dan Kramer explained that an overall policy for Special Tax Service Areas (SSA) was created about six months ago. He stated that the first SSA's to be implemented that won't be a back-up for maintenance, retention, etc. will be for The Highlands and Windett Ridge. The SSA's for these developments are for sanitary sewer improvements. The bonds are totally private and the City will not pay anything toward them but lends its name so that they can get tax exempt status. The City has used William Blair & Co. as the consultant for the bonds and they recommended using Foley and Lardner(Attorney Christopher Knight) as bond counsel for the SSA's. At this time, the Council is being asked to approve the use of this funs as counsel. Two agreements will be drafted (one for each developer) and the developers will pay all bond counsel costs. Once the agreements are finished, they will come back before the Council for approval. The Council will not be approving the bonds themselves at this time. Mayor Prochaska clarified that the SSA's for The Highlands and Windett Ridge would be only in order to pay for infrastructure improvements in those developments. Only those who move into the subdivisions would have to pay the SSA and no one else in the City. There were no further comments or questions. This item was placed on the City Council agenda for later in the evening. Page 2 of 5 Revised Budget Finance Director Traci Pleckham reported on the summary page and color chart highlighting the overall changes to the budget. She reported a 5.21%change to the revised budget even though it reflects a 16.81%overall change due to an audit adjustment for the Fox Industrial Bonds being added. Alderman James asked Mrs. Pleckham to clarify the Building and Zoning change. She explained that the department's budget changed $30,725.00 because there was a 27% increase in expenditures based on clean-up of the Master Land Use Plan. The actual expenses were more than originally estimated. City Administrator Graff further elaborated on items that affected this change such as the Master Park Plan, the Wetland Ordinance and the Compensatory Storage Ordinance. Treasurer Allen questioned the Min/Max Insurance (page 4). He stated that Mr. Block with the Illinois Municipal League recommended holding $15,000.00 in reserve until after the end of the fiscal year in case the City experienced a loss. Administrator Graff stated that Mr. Block explained that the City needed to have a reserve set aside in case the Min/Max Insurance bill was over the estimated amount. The insurance cost was estimated at about$94,000.00. He noted that payment of this was approved in November and that there is a reserve of$7,614.00 which is the amount left after payment. The next bill will be received in the City's next budget year. Mayor Prochaska clarified that the $15,000.00 needed to be kept in reserve until the bill was paid. Mayor Prochaska noted increases in revenue however many of these such as the Fox Industrial Bond are dedicated funds. Other increases he noted were in building permits, grant dollars and development fees. Administrator Graff explained the development fees in more detail. Also discussed was the municipal sales tax and the reduction to the amount because of the delay in the Menard's store opening. The sales tax rebate also decreased. Alderman James questioned the decrease in the Police Department overtime line item on page 7. Chief Martin explained that the line item was reduced because there was a new officer being hired which would offset the overtime. He also noted that the overtime is under budget. Administrator Graff noted that when the budget was originally prepared, there was concern on how the events of September 11, 2001 would impact the Police Department so this figure was "bumped up". Mayor Prochaska pointed out that the cost for the Game Farm Road Signal increased and the grant the City was receiving increased to $128,000.00. Administrator Graff commented that the Illinois Department of Transportation(IDOT) agreed to pay for the interconnection with the Center Parkway stop light. He also noted that the mast arm for the light was scheduled to be delivered on December 23, 2002. Page 3 of 5 Alderman Kot questioned the line item on page 27 for the Reserve/Future Building. He asked if this was truly for future building or funds put in a line item to please the auditors. Administrator Graff explained that it was a combination of both. The auditors want the City to create capital reserve funds but they would like to have possible future projects identified and these funds can be carried over. Alderman James asked if this fund would increase in the next budget year and Mr. Graff stated that is the goal. Mayor Prochaska noted that on the last page of the budget the amount for Land Acquisition Expenses is blank. He asked if this should reflect at least show a zero amount and add a line "Reserve" with the amount of$88,872.00. Finance Director Pleckham indicated that this should show a zero balance. There were no other comments or questions. The Revised Budget was sent on the City Council meeting for consideration. Rob Roy Creek Sanitary Sewer Preliminary Engineering Study Mayor Prochaska reported that about two months earlier the Council passed an agreement to have preliminary engineering study for sewer to the north of the City subject to receiving funds from the developer Ocean Atlantic. He noted that the developer is stalled in the Plan Commission for awhile and there are properties north of Ocean Atlantic's that have commercial potential looking to coming into the City. The Mayor indicated that he did not feel that this study should be stalled along with the developer. He asked the Council to consider using funds from the Sewer Expansion and Improvement Fund (funded by connection fees from developers) to go ahead with the study. Ocean Atlantic will still be responsible for their fees when they move ahead. The study will be performed by Deuchler for an amount up to $25,000.00. Administrator Graff clarified that the Council already approved the contract with Deuchler but now needs to approve the expenditure of the funds. Mr. Graff also noted that the YBSD has taken the position that if the City front funds any interceptor projects that the City is eligible for reimbursement from the YBSD when they receive their infrastructure fee. There were no further comments or question. This item was placed on the City Council meeting agenda for consideration. Proposed Planning & Zoning Coordinator Alderwoman Spears reported that the Council should have received a memo regarding the proposed coordinator. The intent of this position is to have one individual that will work with the different documentation and coordinate all the information of the City's development agreements. The position would be connected to Bill Dettmer's firm, International Codes Consultants and Inspections, Inc. (ICCI). She noted that everyone should have received a copy of the resume of the individual, currently employed by ICCI as a Zoning Coordinator, being considered for the position. Alderwoman Spears stated that the Administration Committee recommended that this move ahead. Administrator Graff explained that the City will enter into an agreement with ICCI for a Planning/Zoning Coordinator and the coordinator will receive a pay check from ICCI. Page 4 of 5 The Mayor clarified that the City is asking to use a specific ICCI employee for a specific job that is not included in ICCI's original contract with the City. This position will be part-time and on a trial basis. The Mayor noted that the City has thought to create this position and this will indicated if this is needed in the future and what the position will entail. Alderman Sticka asked who the coordinator will report to and Mr. Graff clarified that her overall supervisor is Mr. Dettmer and she will report to the City Administrator. He also added that he discussed this with a few developers and they felt this was a time saver. They also indicated that they would be willing to pay for this service by reimbursing the City for the coordinator's services. Mayor Prochaska asked if this could be added to the Administration fee paid by developers. Mr. Graff stated that he discussed this with Attorney Kramer and thought it was possible. Mayor Prochaska stated that he felt that having a person to coordinate all the development information and getting it to the Council in a timely manner has a value to the City. Alderman James asked if it develops that this warrants a full time person in the position would the City have the option to hire this person directly. Mr. Graff explained that the City can give ICCI thirty-day notice and the contract is null and void. However,the City would not be able to hire the ICCI employee. The agreement has a clause that stated that the City agrees to refrain from soliciting ICCI employees for one year after termination of the agreement. Alderman Sticka clarified that ICCI will be paid $75.00/hour with a minimum of one hour and then in fifteen minute increments. He asked how the individual's time would be monitored. Administrator Graff stated that he has asked that the coordinator turn in a copy of her ICCI time sheet to the City in order to track her hours. Alderman James asked who would be monitoring this service. Administrator Graff stated that ICCI can generate a report of all the coordinator's hours and this can be reviewed by the Administration Committee. Alderman James felt that because it is a new position and on a trail basis it should be reviewed closely. Alderman Kot agreed. Administrator Graff asked if the agreement could be approved subject to language being added stating that ICCI will provide a monthly report of the hours spent with developers and the coordinators time sheets for tracking purposes. Attorney Kramer further explained how the coordinator will help track developments with his office, Plan Commission, City Engineers, etc. This is already being done in house by a number of people and sometimes things can get confused. There were no further comments or questions. This item was sent to the City Council meeting for consideration pending the addition of the discussed verbiage. Page 5 of 5 ADDITIONAL BUSINESS Economic Development Committee Alderwoman Burd asked if the following issues could be discussed at a future COW meeting;the possibility of moving the responsibility of public relations to the Economic Development Committee and adding the Kendall County Board liaisons to the Economic Development Committee. YEDC Payment Mayor Prochaska noted that the payment of$45,000.00 for the Yorkville Economic Development Corporation(YEDC) is on the bill list. This was approved at an earlier City Council meeting. There was no further addition business so the meeting was adjourned at 7:50 P.M. Minutes submitted by Jackie Milschewski, City Clerk MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,HELD IN THE CITY COUNCIL CHAMBERS,800 GAME FARM ROAD,ON TUESDAY,FEBRUARY 25, 2003. FTMayor Prochaska called the meeting to order at 7:00 P.M and led the DRA/c�ge o< Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present(arrived 7:20 p.m.) Kot Present Ward III Anderson Present Munns Present Ward IV Besco Present Spears Present Also present: City Clerk Milschewski,City Treasurer Allen,City Administrator Graff,City Attorney Kramer,Police Chief Martin,Finance Director Pleckham,Director of Public Works Dhuse,and Executive Director of Parks&Recreation Brown QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska amended the agenda by noting that Item#5(Appointment of Bob Johnson to the Fire&Police Commission)of the Mayor's report had already been done at a previous meeting. Also,he moved Item#3(Commendations)and Item#4(Certificate of Achievement) earlier in the meeting under Presentations. COMMITTEE MEETING DATES Public Works Committee 6:30 P.M.,Monday,March 24,2003 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M.,Thursday,March 20,2003 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M.,Thursday,March 13,2003 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M.,Thursday February 27,2003 City of Yorkville Conference Room 800 Game Farm Road PRESENTATION Commendation for Sergeant Sibenaller, Officer Pleckham& K-9 Jumbo ------ —• Mayor Prochaska presented Sergeant Sibenaller,Officer Pleckham and K-9 Officer Jumbo with commendations for their efforts in the apprehension of two burglary suspects in a robbery that occurred in the Fox Industrial Park on January 14,2003. The officers tracked the perpetrators for approximately two hours before finding them and making arrests. The Mayor thanked them for being dedicated employees. Sergeant Sibenaller addressed the Council and reported that he has been supporting Special Olympics for the past five years. He stated that he would be taking a"polar bear plunge"into Lake Michigan on their behalf and asked for pledges to help support Special Olympics. The Minutes of the Regular Meeting of the City Council-February 25,2003-page 2 Officer Pleckham thanked the Council for their support of the canine unit for the last three and a half years. He stated that the arrests of January 14`h indicate that the canine program does work. He thanked the Council for giving him the opportunity to work with Jumbo. Presentation of Certificate of Achievement to Lieutenant Schwartzkopf Mayor Prochaska presented Lieutenant Schwartzkopf with a Certificate of Achievement for attending Northwestern University Center for Public Safety and successfully completing the school of staff and command. CITIZEN COMMENTS None. PUBLIC HEARINGS PC 2002-16 Menard's Residential Administrator Graff reported that the developer did not properly notify the public of the hearing. Attorney Kramer noted that a motion was not needed to cancel the hearing. Mayor Prochaska removed the item from the agenda. CONSENT AGENDA Mayor Prochaska entertained a motion to approve the following items of the consent agenda: 1. Minutes for Approval a. Minutes from the City Council Meeting: 1. February 11,2003 b. Minutes from Committee of the Whole Meetings: 1. September 3,2002(COW&Public Hearing) 2. September 17,2002 3. November 5,2002 2. Ordinance 2003-17-Ordinance Amending Liquor Control Ordinance Allowing Sampling and/or Tasting of Alcoholic Liquors by Class A Liquor License Holders 3. Resolution 2003-06-Park&Recreation Maintenance Plan&Standards 4. Resolution 2003-07-Program Supervisor Job Description 5. Grant Guideline Requests 6. Resolution 2003-08-Goals&Objectives for Parks&Recreation 7. Ordinance 2003-18-Annual Tax Abatement—Fox Industrial Bonds So moved by Alderman Besco;seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes-7 Nays-0 James-aye,Kot-aye,Munns-aye,Spears-aye,Sticka-aye,Anderson-aye,Besco-aye PLANNING COMMISSION/ZONING BOARD OF APPEAL Alderman Sticka reported on the following items discussed at the Plan Commission meeting: • PC 2002-27 Fisher Property—the concept plan was reviewed and comments from the Park Board were heard. • PC 2002-06 Westbury Village,Ocean Atlantic—the developer asked not to have a public hearing but asked for comments from the Commission. One comment was that the Plan Commission was not very happy with various conflicting plans and information • PC 2002-31 Deere Crossing—1 %}Mile Review—the Commission recommended acceptance by the County in a 9-0 vote. • PC 2002-32 Landford Lakes Final Plat-the Commission voted 8-1 in favor of the final plat. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Vendor Invoice Register#237 dated February 21,2003 totaling the following amounts:checks in the amount of$366,327.08(vendor),$98,857.32(payroll period ending 2/8/03),for a total of $465,184.40:seconded by Alderman Anderson. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye,James-aye,Kot-aye,Munns-aye,Sticka-aye,Spears—aye,Anderson-aye The Minutes of the Regular Meeting of the City Council-February 25,2003-page 3 REPORTS MAYOR'S REPORT Recognition of Carol E.Grote from Senior Services Ms.Grote did not attend the meeting so Mayor Prochaska postponed her recognition. Annual Year-end Report for 2002 Mayor Prochaska presented his annual year-end report for 2002. He reported on the following items: Finance • The City is expecting to lower the tax levy rate. The rate was at$.97167 per 100 in 2000, dropped to$.9286 in 2001 and the proposed rate is$.9126 for the coming year. • The General Fund Reserve increased by$175,000.00. • The Equalized Assessed Value increased to an estimated amount of$161.8 million(up from$135 million in 2001). • The GASB 34 Accounting Study has been completed and the implementation is moving forward. • New accounting software has been purchased. • Direct payment for utility bills was re-instituted. • The City completed an agreement with CorLands for the acquisition of green space along the Fox River. The City has applied for a$100,000.00 grant to be used toward the purchase of this property and this is pending. • The balloon loan for City Hall was refinanced at a low fixed rate twenty-year loan. • A new contract with Waste Management was negotiated and residents received roll-out recycling totes. The City absorbed the rate increase—user fees were not increased. Senior citizens received a senior discount. Administration&Staff • Miff Mikkelson took advantage of the early retirement program and retired after twenty- seven years with the City. • The council appointed Traci Pleckham as Finance Director and Laura Brown as Executive Director of Parks&Recreation. • The Parks&Recreation Department was restructured and there were new hires. • The Fire&Police Commission was established which generated several promotions and new hires for the Police Department. • The Employee Manual is in the process of being updated. • The Library Board conducted a feasibility study for the expansion of the Library and is currently working with an architect in regards to this. • A space study was conducted for the City Hall/Police Department Building. The expansion will be phased in as the City receives funds from developers. Public Safety • The City obtained three automatic external defibrillators(AED)through a donation and a grant. All the police officers became certified on the AED's and in CPR. • A new traffic signal was installed on Game Farm Road and Route 34 in cooperation with the Illinois Department of Transportation(IDOT). Another signal was installed on Route 47 and Landmark Street and this was part of the Tucker development. • The City received a grant from Community Oriented Policing(COP)which was used to place an officer at the Yorkville Middle School. The Mayor went on to inform the Council that there was a bomb scare at Yorkville High School earlier in the day. The students and staff were evacuated to the Middle School where they were released to go home. The school was given the all clear by 4:00 P.M. The Mayor expressed his thanks to all the agencies involved. • • Warning signs were installed a the Glen Palmer Dam through the efforts of Police Chief Martin and his persistence with the Illinois Department of Natural Resources(IDNR). • The Police Department participated in community events such as with the Girls Scouts, businesses, etc. • The Police and Public Works Departments attended security and threat assessment seminars and brought back recommendations for the security of City Hall and the water system. The Minutes of the Regular Meeting of the City Council-February 25,2003-page 4 • The Police Department purchased portable scales,road spikes,a new squad car and speed trailer. The squad car was purchased using the capital fund which is funded primarily through development fees. Public Works • The Fox Industrial Park improvements were completed for a cost of approximately $600,000.00. Since the improvements the City has seen approximately$1.9 million in new construction in the Industrial Park. Before the project,the value of the area was declining and businesses were moving out. • Walnut Street was widened,resurfaced and new storm sewers were installed. This project was designed in house in an effort to save money. • The preliminary engineering was begun for twelve streets in the City. The Mayor expressed his support of this project. • The Crack Filing and Asphalt Surface Treatment Projects covered over twelve miles of cracks and 55,000 square yards of pavement. The Mayor commented that the City should continue to budget projects such as these in an effort to maintain the streets. • An ecological assessment was done for the Blackberry Creek and because of the study the sanitary sewer interceptor was realigned. • The water improvement program for radium compliance is ongoing. The Yorkville- Bristol Sanitary District(YBSD)voted to approve the agreement with the City for accepting the waste from the cation exchange. • The construction of a one million gallon water tower will begin in the spring. This is being built without passing any cost on to the water users. • Public Work Employees have attended occupational training seminars,safety classes and certification classes. • The Rob Roy Creek Flood Plain Study was begun and is being done using funds from developers as they are collected. Parks&Recreation • A community-wide Park&Recreation survey was performed with a return rate of 53%. The Park Board will use this to make recommendations to the City. • The Parks Open Space Master Plan is being revised. • The Emily Sleezer Park in the Heartland Subdivision was completed. • The renovations to the Riverfront Office Building were completed and it is being used for the Executive Director's office. • An Asset and Capital Replacement Plan was developed for the Parks&Recreation Department. • Grants were applied for riverfront property,Beecher Building and Safety Town. Economic Development and Zoning • Northern Illinois University completed the Downtown Study and a public hearing is scheduled for it. • The Aquatic Center Study and the Golf Course Feasibility Study are ongoing. • The Comprehensive Plan was completed. • Eight developments were approved—both residential and commercial. Six developments are currently being reviewed by the Plan Commission or City Council. • A draft has been completed for an Architectural Ordinance which will contain things such as an anti-monotony clause and architectural standards for commercial areas. The Mayor asked the Council to move ahead with this so that the ordinance is in place as the City grows. • The Wetland Ordinance is being revised and should be before the Council in April or May. • Total Construction costs for Building Permits were$66,613,318.00 which is up from approximately$53 million the year before. • Several new business opened in Yorkville including Menard's which will open on February 26,2003. • The staff is developing five year plans for the replacement of equipment and the Mayor is asking the departments to also look at staffing issues. The mayor emphasized the need for the different studies that the City in doing. He noted that these are important as the City grows so that it is ready for future opportunities. He also emphasized new development funding future costs the City may incur. He explained that development fees can be justified through the use of the studies that have been performed. The Minutes of the Regular Meeting of the City Council-February 25,2003-page 5 He concluded his report by stating that the City has good things ahead of it and has the ability to get beneficial projects started in the community. He asked the Council to take a positive attitude to what lies ahead and when working to get things done. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT City Treasurer Allen requested a motion for the approval of the monthly Treasurer's Report for January 2003 as presented. So moved by Alderman Munns;seconded by Alderman James. Motion approved by a roll call vote. Ayes-8 Nays-0 Munns-aye,Spears-aye, Sticka-aye,Anderson-aye, Besco-aye,Burd-aye,James-aye,Kot-aye CITY ADMINISTATOR'S REPORT Administrator Graff reported that Northern Illinois University notified the City that it was a recipient of a grant to conduct an assessment of government services which should begin in three to four weeks. The goal of the assessment will be to provide information on how city government is perceived by the public. He stated that he would have an update at the Administration Committee meeting regarding how the program will proceed. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT Police Chief Martin further reported on the bomb threat at Yorkville High School. He thanked all those who helped including the Kane County Bomb Squad,the Bristol-Kendall Fire Department, the Kendall County Sheriffs Department,the Public Works Department and the students and staff of the high school. Alderman James asked the Chief if the department had received any special training in order to handle a situation such as this. Chief Martin explained that the officers have attended numerous training seminars for bomb threats,terrorism,etc. EXECUTIVE DIRECTOR OF PARKS&RECREATION No report. COMMUNITY&LIAISON REPORT Alderman James reported that the Park Board met on February 24,2003 and Burbach Aquatics was present to receive input regarding a new pool. The next phase is for them to return with a conceptual design including costs,funding and site locations. He also noted that a representative from Youth Baseball was present at the meeting and he thanked the Park Board for the development of the contract for the maintenance of the ball fields and informed the Board that there will be 750 to 800 players participating this year. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT YBSD Intergovernmental Agreement for Radium Compliance • A motion was made by Alderman Kot to approve and ratify the Intergovernmental Agreement between the United City of Yorkville and the Yorkville-Bristol Sanitary District as amended and to authorize the Mayor and City Clerk to sign the agreement(Note: The Yorkville-Bristol Sanitary District approved the agreement on 2/24/03 and the City's attorney Roy Harsch has reviewed the amendments and recommends approval);seconded by Alderman James. The Mayor asked Administrator Graff if the Council received a clean copy of the agreement. Mr. Graff stated that they did not.The Mayor explained that the YBSD noted a typographical error. Mr. Graff stated that in Item#9 the second sentence had a typographical error. He noted that corrected originals were being sent to the City on February 26,2003 for signatures. The Minutes of the Regular Meeting of the City Council-February 25,2003-page 6 Motion approved by a roll call vote. Ayes-8 Nays-0 Kot-aye,Munns-aye, Spears-aye Sticka-aye, Anderson-aye,Besco-aye,Burd-aye,James-aye EEI-Engineering Design Services for Grande Reserve Water Projects A motion was made by Alderman Kot to approve the professional engineering services agreement with Engineering Enterprises,Inc.for the water works project for MPI Venture,Inc.known as the Grande Reserve Master Planned Community,in the amount of$436,300.00 for professional design engineering services and$306,800.00 for professional construction engineering services to be paid for by the Owner/Developer. Furthermore,to approve the Guarantee and Hold Harmless agreement and to authorize the Mayor and City Clerk to sign both agreements. The notice to proceed shall be sent upon receiving a deposit from the Owner/Developer as outlined within the expenditure schedule;seconded by Alderman James. Alderman Kot noted that the Council received a revised copy on their desks before the meeting. He stated that there is strong language in both agreements that states if the funds are not available the project will not move ahead. Mayor Prochaska noted that this project is being requested by the developer and there is no liability to the City. Alderwoman Spears commented that at the Committee of the Whole(COW)meeting it was mentioned several times that the City would not be held liable for the study. She stated that she felt that the City was well protected by the agreement and noted that the developers are extremely successful and respected. She commented that there are individuals that participate in the Council meetings who continually misquote members of the Council and mislead the public. Alderman Sticka asked Art Zwemke from MPI if he had reviewed and approved of the fees. Mr. Zwemke stated that he had reviewed the fees and approved. He explained that this was a standard operating procedure for the developer and the design is a key component to the City's water system. Mayor Prochaska commented that people in the community have asked for developers to pay their way and this is an example of this. He noted that if this design study is not done before the development begins,it will impact the existing infrastructure. He stated that if the development does not go through,the City will still have the engineering plans for the area. Administrator Graff commented that staff has had over forty meetings with the developer, consultants and professionals working with MPI. He stated that the documents are available for the public to review. He noted that by the time the first house is built in the development,it can tap into the new water system which is unprecedented in the suburbs. He stated that MPI is taking the time and effort to work with the City to develop a good master planned community. He reiterated that if the development falls through,the City will have all the documents for water expansion in this area at no cost to the City. He stated that this is an asset to the City not a liability. Motion approved by a roll call vote. Ayes-8 Nays-0 Munns-aye,Spears-aye,Sticka-aye,Anderson-aye, Besco-aye,Burd-aye,James-aye,Kot-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT PC 2002-12-Kylyn's Ridge Final Plat A motion was made by Alderman Sticka to table PC 2002-12 Kylyn's Ridge Final Plat until the March 11,2003 City Council meeting because the City was unable to complete its final review of plat;seconded by Alderwoman Burd. Motion approved by a viva voce vote. Administrator Graff stated that an update would be presented at the next Committee of the Whole meeting and that there are no serious issues with the final plat but the City Engineer has been extremely busy and hasn't finished the review. PUBLIC SAFETY COMMITTEE REPORT No report. The Minutes of the Regular Meeting of the City Council-February 25,2003-page 7 ADMINISTRATION COMMITTEE REPORT Beecher Community Room Divider A motion was made by Alderwoman Spears to approve the purchase and installation of one(1) Model 2080 Center Roll Gym Curtain from Porter Athletic Co.,in the amount of$9,300.00 for the use at the Beecher Community Center and to authorize the expenditure from the Park Land Cash fund as recommended by the Park and Recreation Board;seconded by Alderman James. Motion approved by a roll call vote. Ayes-8 Nays-0 Sticka-aye,Anderson-aye,Besco-aye,Burd-aye, James-aye,Kot-aye,Munns-aye,Spears-aye EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into executive sessions for the purpose of purchasing or leasing of real property for the use of the public bodies being considered. He asked that the City Administrator,City Clerk,City Attorney,Executive Director of Parks&Recreation,City Treasurer and Park Board members be included. He stated that there would be no formal action taken after the session. So moved by Alderman James;seconded by Alderwoman Burd Motion approved by a roll call vote. Ayes-8 Nays-0 Anderson-aye,Besco-aye,Burd-aye,James-aye, Kot-aye,Munns-aye, Spears-aye,Sticka-aye Executive session was entered at 8:20 P.M. The Council returned to regular session at 9:05 P.M. ADDITIONAL BUSINESS None. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco;seconded by Alderwoman Spears. Motion approved by a viva voce vote. Meeting adjourned at 9:06 P.M. Minutes submitted by: Jacquelyn Milschewski,City Clerk City of Yorkville,Illinois United City of Yorkville Ordinance No. SOIL EROSION AND SEDIMENT CONTROL ORDINANCE FOR UNITED CITY OF YORKVILLE, ILLINOIS ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THIS DAY OF , 2003. PUBLISHED IN PAMPHLET FORM BY THE AUTHORITY OF THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS THIS DAY OF . 2003 Page 1 of 15 March 5, 2003 ORDINANCE NO. SOIL EROSION AND SEDIMENTATION CONTROL ORDINANCE FOR UNITED CITY OF YORKVILLE, ILLINOIS BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS AS FOLLOWS: TABLE OF CONTENTS Page 100.0 Findings and Purpose 2 101.0 Findings 2 102.0 Purpose 2 200.0 Definitions 2 300.0 General Principles 5 400.0 Site Development Permit 6 401.0 Permit Required 6 402.0 Exceptions 6 403.0 Application for Permit 7 404.0 Submissions 7 405.0 Bonds 8 406.0 Review and Approval 8 407.0 Expiration of Permit 9 408.0 Appeals 9 409.0 Retention of Plans 10 500.0 Design and Operation Standards and Requirements 10 501.0 Applicability 10 502.0 Responsibility 10 503.0 Site Design Requirements 10 504.0 Handbooks Adopted by Reference 12 505.0 Maintenance of Control Measures 12 506.0 Inspection 12 507.0 Special Precautions 13 508.0 Amendment of Plans 13 600.0 Enforcement 13 601.0 Appeals 13 602.0 Conferences 14 603.0 Fees 14 604.0 Violations and Penalties 14 605.0 Separability 14 700.0 Effective Date 14 Page 2 of 15 March 5, 2003 100.0 Findings and Purpose 101.0 Findings: The City Council of the City hereby finds that: 101.1 Excessive quantities of soil may erode from areas undergoing development for certain non-agricultural uses including but not limited to the construction of dwelling units,commercial buildings and industrial plants,the building of roads and highways,the modification of stream channels and drainage ways, and the creation of recreational facilities; 101.2 The washing,blowing,and falling of eroded soil across and upon roadways endangers the health and safety of users thereof, by decreasing vision and reducing traction of road vehicles; 101.3 Soil erosion necessitates the costly repairing of gulleys,washed-out fills, and embankments; 101.4 Sediment from soil erosion tends to clog sewers and ditches and to pollute and silt rivers,streams, lakes,wetlands, and reservoirs; 101.5 Sediment limits the use of water and waterways for most beneficial purposes,promotes the growth of undesirable aquatic weeds,destroys fish and other desirable aquatic life, and is costly and difficult to remove;and 101.6 Sediment reduces the channel capacity of waterways and the storage capacity of floodplains and natural depressions, resulting in increased chances of flooding at risk to public health and safety. 102.0 Purpose: The City Council therefore declares that the purpose of this ordinance is to safeguard persons, protect property, prevent damage to the environment, and promote the public welfare by guiding, regulating and controlling the design, construction, use and maintenance of any development or other activity that disturbs or breaks the topsoil or otherwise results in the movement of earth on land situated in the City. It is the intention of this ordinance that the delivery of sediment from sites affected by land disturbing activities be limited, as closely as practicable,to that which would have occurred if the land had been left in its natural undisturbed state. 200.0 Definitions For the purposes of this Ordinance certain terms used herein are defined as set forth below: 200.1 BUILDING PERMIT: A permit issued by the City for the construction, erection or alteration of a structure or building. 200.2 CERTIFY OR CERTIFICATION: Formally attesting that the specific inspections and tests where required have been performed,and that such tests comply with the applicable requirements of this Ordinance. Page 3 of 15 March 5, 2003 200.3 CLEARING: Any activity that removes vegetative ground cover. 200.4 CUBIC YARDS: The amount of material in excavation and/or fill measured by the method of"average end areas." 200.5 EXCAVATION: Any act by which organic matter, earth,sand, gravel, rock or any other similar, material is cut into,dug,quarried,uncovered,removed,displaced, relocated or bulldozed and shall include the conditions resulting therefrom. 200.6 EXISTING GRADE: The vertical location of the existing ground surface prior to excavation or filling. 200.7 FILL: Any act by which, earth,sand,gravel, rock or any other material is deposited, placed, replaced, pushed, dumped, pulled, transported or moved by man to a new location and shall include the conditions resulting therefrom. 200.8 FINAL GRADE: The vertical location of the ground or pavement surface after the grading work is completed in accordance with the site development plan. 200.9 GRADING: Excavation or fill or any combination thereof and shall include the conditions resulting from excavation or fill. 200.10 NATURAL DRAINAGE: Channels formed in the existing surface topography of the earth prior to changes made by unnatural causes. 200.11 PARCEL: All contiguous land in one ownership. 200.12 PERMITTEE: Any person to whom a site development permit is issued.This person may also be referred to as the applicant. Page 4 of 15 March 5, 2003 200.13 PERSON: Any individual, firm or corporation, public or private,the State of Illinois and its agencies or political subdivisions, and the United States, of America,its agencies and instrumentalities, and any agent,servant, officer or employee of any of the foregoing. 200.14 REMOVAL: Cutting vegetation to the ground or stumps, complete extraction, or killing by spraying. 200.15 SITE: A lot or parcel of land, or a contiguous combination thereof,where grading work is performed as a single unified operation. 200.16 SITE DEVELOPMENT: Altering terrain and/or vegetation and constructing improvements. 200.17 SITE DEVELOPMENT PERMIT: A permit issued by the City for the construction or alteration of ground improvements and structures for the control of erosion, runoff and grading. 200.18 STREAM: Any river, creek, brook, branch, flowage, ravine, or natural or man-made drainage way which has a definite bed and banks or shoreline,in or into which surface or groundwater flows,either perennially or intermittently. 200.19 STRIPPING: Any activity that removes the vegetative surface cover including tree removal,clearing,and storage or removal of topsoil. 200.20 VACANT LAND: Land on which there are no structures or only structures that are secondary to the use or maintenance of the land itself. 200.21 CITY: The United City of Yorkville, Kendall County, Illinois. 200.22 WETLANDS: Areas that are inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Page 5 of 15 March 5, 2003 300.0 General Principles It is the objective of this ordinance to control soil erosion and sedimentation caused by development activities, including clearing, grading, stripping, excavating, and filling of land, in the city. Measures taken to control soil erosion and offsite sediment runoff should be adequate to assure that sediment is not transported from the site by a storm event of ten-year frequency or less.The following principles shall apply to all development activities within the city and to the preparation of the submissions required under Section 400.0 of this ordinance: 300.1 Development should be related to the topography and soils of the site so as to create the least potential for erosion.Areas of steep slopes where high cuts and fills may be required should be avoided wherever possible, and natural contours should be followed as closely as possible. 300.2 Natural vegetation should be retained and protected wherever possible.Areas immediately adjacent to natural watercourses, lakes, ponds, and wetlands should be left undisturbed wherever possible. Temporary crossings of watercourses,when permitted, must include appropriate stabilization measures. 300.3 Special precautions should be taken to prevent damages resultant from any necessary development activity within or adjacent to any stream, lake, pond,or wetland. Preventative measures should reflect the sensitivity of these areas to erosion and sedimentation. 300.4 The smallest practical area of land should be exposed for the shortest practical time during development. 300.5 Sediment basins or traps,filter barriers,diversions,and any other appropriate sediment or runoff control measures should be installed prior to site clearing and grading and maintained to remove sediment from run-off waters from land undergoing development. 300.6 The selection of erosion and sedimentation control measures should be based on assessment of the probable frequency of climatic and other events likely to contribute to erosion,and on evaluation of the risks, costs, and benefits involved. 300.7 In the design of erosion control facilities and practices, aesthetics and the requirements of continuing maintenance should be considered. 300.8 Provision should be made to accommodate the increased run-off caused by changed soil and surface conditions during and after development.Drainage ways should be designed so that their final gradients and the resultant velocities and rates of discharge will not create additional erosion onsite or downstream. 300.9 Permanent vegetation and structures should be installed and functional as soon as practical during development. 300.10 Those areas being converted from agricultural purposes to other land uses should be vegetated with an appropriate protective cover prior to development. 300.11 All waste generated as a result of site development activity should be properly disposed of and prevented from being carried off the site by either wind or water. 300.12 All construction sites should provide measures to prevent sediment from being tracked onto public or private roadways. Page 6 of 15 March 5, 2003 400.0 Site Development Permit 401.0 Permit Required: Except as otherwise provided in this ordinance, no person shall commence or perform any clearing, grading,stripping, excavating, or filling of land that meets the following provisions without having first obtained a site development permit from the City: 401.1 Any land disturbing activity(i.e.,clearing,grading,stripping,excavation,fill,or any combination thereof) that will affect an area in excess of 10,000 square feet; 401.2 Any land disturbing activity that will affect an area in excess of 500 square feet if the activity is within 25 feet of a lake, pond,stream, or wetland; or 401.3 Excavation,fill, or any combination thereof that will exceed 100 cubic yards. 402.0 Exceptions: A permit shall not be required for any of the following provided that the person responsible for any such development shall implement necessary soil erosion and sediment control measures to satisfy the principles set forth in Section 300.0 of this Ordinance: 402.1 Appurtenant structures on a site in excess of two acres for which a building permit has been issued or excavation below final grade for the basement and footings of a single-family residence; 402.2 Agricultural use of land, including the implementation of conservation measures included in a farm conservation plan approved by the Soil and Water Conservation District,and including the construction of agricultural structures; or 402.3 Installation, renovation, or replacement of a septic system to serve an existing dwelling or structure. 403.0 Application for Permit: Application for a site development permit shall be made by the owner of the property or his authorized agent to the (permitting authority) on a form furnished for that purpose. Each application shall bear the name(s) and address(es) of the owner or developer of the site and of any consulting firm retained by the applicant together with the name of the applicant's principal contact at such firm,and shall be accompanied by an application fee of$100.00. Each application shall include certification that any land clearing, construction, or development involving the movement of earth shall be in accordance with the plans approved upon issuance of the permit. 403.1 Submissions: Each application for a site development permit shall be accompanied by the following information: 404.1 A vicinity map in sufficient detail to enable easy location in the field of the site for which the permit is sought, and including the boundary line and approximate acreage of the site, existing zoning, and a legend and scale. Page 7 of 15 March 5, 2003 404.2 A development plan of the site showing: a. Existing topography of the site and adjacent land within approximately 100 feet of the boundaries, drawn at no greater than one-foot contour intervals and clearly portraying the conformation and drainage pattern of the area; b. The location of existing buildings, structures, utilities, streams, lakes, floodplains, wetlands and depressions, drainage facilities, vegetative cover, paved areas, and other significant natural or man-made features on the site and adjacent land within 100 feet of the boundary; c. A general description of the predominant soil types on the site,their location, and their limitations for the proposed use; and d. Proposed use of the site, including present development and planned utilization; areas of clearing,stripping, grading, excavation, and filling; proposed contours, finished grades, and street profiles; provisions for storm drainage,including storm sewers,swales,detention basins and any other measures to control the rate of runoff,with a drainage area map, indications of flow directions, and computations; kinds and locations of utilities; and areas and acreages proposed to be paved, covered, sodded,seeded,vegetatively stabilized, or left undisturbed. 404.3 An erosion and sediment control plan showing all measures necessary to meet the objectives of this ordinance throughout all phases of construction and permanently after completion of development of the site,including: a. Location and description, including standard details, of all sediment control measures and design specifics of sediment basins and traps,including outlet details; b. Location and description of all soil stabilization and erosion control measures, including seeding mixtures and rates,types of sod, method of seedbed preparation,expected seeding dates,type and rate of lime and fertilizer application,kind and quantity of mulching for both temporary and permanent vegetative control measures, and types of non-vegetative stabilization measures; c. Location and description of all runoff control measures,including diversions,waterways,and outlets; d. Location and description of methods to prevent tracking of sediment offsite, including construction entrance details, as appropriate; e. Description of dust and traffic control measures; f. Locations of stockpiles and description of stabilization methods; g. Description of off-site fill or borrow volumes, locations, and methods of stabilization; h. Provisions for maintenance of control measures, including type and frequency of maintenance, easements, and estimates of the cost of maintenance; and i. Identification (name, address, and telephone) of the person(s) or entity which will have legal responsibility for maintenance of erosion control structures and measures during development and after development is completed. Page 8 of 15 March 5, 2003 404.4 The erosion and sediment control plan shall also show proposed phasing of development of the site, including stripping and clearing, rough grading,construction,final grading,and landscaping.Phasing should identify the expected date on which clearing will begin,the estimated duration of exposure of cleared areas,and the sequence of installation of temporary sediment control measures (including perimeter controls), clearing and grading, installation of temporary soil stabilization measures, installation of storm drainage,paving of streets and parking areas,final grading and the establishment of permanent vegetative cover,and the removal of temporary measures.It shall be the responsibility of the applicant to notify the city engineer of any significant changes that may occur in the site development schedule after the initial erosion and sediment control plan has been approved. These submissions shall be prepared in accordance with the requirements of this ordinance and the standards and requirements contained in "Standards and Specifications for Soil Erosion and Sediment Control" (the Yellow Book) published by the Illinois Environmental Protection Agency and the"Illinois Procedures and Standards for Urban Soil Erosion and Sedimentation Control"(the Green Book) prepared by the Northeastern Illinois Soil Erosion and Sedimentation Control Steering Committee and adopted by the Kendall County Soil and Water Conservation District, which standards and requirements are hereby incorporated into this ordinance by reference. The city engineer may waive specific requirements for the content of submissions upon finding hat the information submitted is sufficient to show that the work will comply with the objectives and principles of this ordinance. 405.0 Bonds: The applicant is required to file with the City a faithful performance bond or bonds, letter of credit, or other improvement security satisfactory to the city attorney in an amount deemed sufficient by the city engineer to cover all costs of improvements, landscaping, maintenance of improvements and landscaping, and soil erosion and sediment control measures for such period as specified by the City, and engineering and inspection costs to cover the cost of failure or repair of improvements installed on the site. 406.0 Review and Approval: Each application for a site development permit shall be reviewed and acted upon according to the following procedures. 406.1 The City engineer will review each application for a site development permit to determine its conformance with the provisions of this ordinance.The City engineer may also refer any application to the Kendall County Soil and Water Conservation District and/or any other local government or public agency within whose jurisdiction the site is located for review and comment.Within thirty(30)days after receiving an application,the City Engineer shall in writing: a. Approve the permit application if it is found to be in conformance with the provisions of this ordinance, and issue the permit; b. Approve the permit application subject to such reasonable conditions as may be necessary to secure substantially the objectives of this ordinance, and issue the permit subject to these conditions; or c. Disapprove the permit application,indicating the deficiencies and the procedure for submitting a revised application and/or submission. Page 9 of 15 March 5, 2003 406.2 No site development permit shall be issued for an intended development site unless: a. The development, including but not limited to,subdivisions and planned unit development, has been approved by the City where applicable; b. Such permit is accompanied by or combined with a valid building permit issued by the City if required or applicable; c. The proposed earth moving is coordinated with any overall development program previously approved by the City for the area in which the site is situated; and d. All relevant federal and state permits (i.e., for floodplains and wetlands) have been received for the portion of the site subject to soil disturbance. 406.3 Failure of the city engineer to act on an original or revised application within thirty(30)days of receipt shall authorize the applicant to proceed in accordance with the plans as filed unless such time is extended by agreement between the (permitting authority) and the applicant. Pending preparation and approval of a revised plan,development activities shall be allowed to proceed in accordance with conditions established by the city engineer. 407.0 Expiration of Permit: Every site development permit shall expire and become null and void if the work authorized by such permit has not been commenced within one hundred and eighty(180) days, or is not completed by a date which shall be specified in the permit; except that the city engineer may, if the permittee presents satisfactory evidence that unusual difficulties have prevented work being commenced or completed within the specified time limits,grant a reasonable extension of time if written application is made before the expiration date of the permit. The city engineer may require modification of the erosion control plan to prevent any increase in erosion or offsite sediment runoff resulting from any extension. 408.0 Appeals: Any applicant may appeal any decision of the city engineer to the City Council, provided that no such appeal shall be considered until and unless the applicant has requested a conference with the city engineer(not a subordinate of the city engineer) and either the conference has been held or the city engineer has not scheduled a conference. 409.0 Retention of Plans: Plans, specifications, and reports for all site developments shall be retained in original form or on microfilm by the City. 500.0 Design and Operation Standards and Requirements 501.0 Applicability: All clearing,grading,stripping, excavating, and filling which is subject to the permit requirements of this ordinance shall be subject to the applicable standards and requirements set forth in this Section 500.0. Page 10 of 15 March 5, 2003 502.0 Responsibility: The permittee shall not be relieved of responsibility for damage to persons or property otherwise imposed by law, and the City or its officers or agents will not be made liable for such damage, by(1) the issuance of a permit under this ordinance,(2)compliance with the provisions of that permit or with conditions attached to it by the city engineer, (3) failure of City officials to observe or recognize hazardous or unsightly conditions, (4) failure of City officials to recommend denial of or to deny a permit,or(5) exemptions from the permit requirements of this ordinance. 503.0 Site Design Requirements 503.1 On-site sediment control measures, as specified by the following criteria,shall be constructed and functional prior to initiating clearing, grading, stripping, excavating or fill activities on the site: a. For disturbed areas draining less than 1 acre, filter barriers (including filter fences, straw bales, or equivalent control measures)shall be constructed to control all offsite runoff as specified in referenced handbooks. Vegetated filter strips,with a minimum width of 25 feet, may be used as an alternative only where runoff in sheet flow is expected; b. For disturbed areas draining more than 1 but less than 5 acres,a sediment trap or equivalent control measure shall be constructed at the downslope point of the disturbed area; c. For disturbed areas draining more than 5 acres,a sediment basin or equivalent control measure shall be constructed at the downslope point of the disturbed area; d. Sediment basins and sediment traps designs shall provide for both detention storage and sediment storage.The detention storage shall be composed of equal volumes of"wet"detention storage and"dry"detention storage and each shall be sized for the 2-year, 24-hour runoff from the site under maximum runoff conditions during construction. The release rate of the basin shall be that rate required to achieve minimum detention times of at least 10 hours. The elevation of the outlet structure shall be placed such that it only drains the dry detention storage; and e. The sediment storage shall be sized to store the estimated sediment load generated from the site over the duration of the construction period with a minimum storage equivalent to the volume of sediment generated in one year. For construction periods exceeding 1 year,the 1-year sediment load and a sediment removal schedule may be substituted. 503.2 Stormwater conveyance channels, including ditches, swales, and diversions, and the outlets of all channels and pipes shall be designed and constructed to withstand the expected flow velocity from the 10-year frequency storm without erosion. All constructed or modified channels shall be stabilized within 48 hours, consistent with the following standards: a. For grades up to 4 percent, seeding in combination with mulch, erosion blanket, or an equivalent control measure shall be applied. Sod or erosion blanket or mat shall be applied to the bottom of the channel. b. For grades of 4 to 8 percent, sod or an equivalent control measure shall be applied in the channel. c. For grades greater than 8 percent, rock, riprap, or an equivalent control measure shall be applied, or the grade shall be effectively reduced using drop structures. Page 11 of 15 March 5, 2003 503.3 Disturbed areas shall be stabilized with temporary or permanent measures within 7 calendar days following the end of active disturbance, or redisturbance, consistent with the following criteria: a. Appropriate temporary or permanent stabilization measures shall include seeding, mulching, sodding, and/or non-vegetative measures, and b. Areas having slopes greater than 12 percent shall be stabilized with sod, mat or blanket in combination with seeding, or equivalent. 503.4 Land disturbance activities in stream channels shall be avoided,where possible.If disturbance activities are unavoidable,the following requirements shall be met: a. Construction vehicles shall be kept out of the stream channel to the maximum extent practicable. Where construction crossings are necessary,temporary crossings shall be constructed of non-erosive material,such as riprap or gravel; b. The time and area of disturbance of stream channels shall be kept to a minimum. The stream channel, including bed and banks, shall be restabilized within 48 hours after channel disturbance is completed, interrupted, or stopped; and c. Whenever channel relocation is necessary,the new channel shall be constructed in the dry and fully stabilized before flow is diverted. 503.5 Storm sewer inlets and culverts shall be protected by sediment traps or filter barriers meeting accepted design standards and specifications. 503.6 Soil storage piles containing more than 10 cubic yards of material shall not be located with a down- slope drainage length of less than 25 feet to a roadway or drainage channel. Filter barriers,including straw bales, filter fence, or equivalent, shall be installed immediately on the downslope side of the piles. 503.7 If de-watering devices are used, discharge locations shall be protected from erosion. All pumped discharges shall be routed through appropriately designed sediment traps, basins, or equivalent. 503.8 Each site shall have graveled (or equivalent) entrance roads, access drives, and parking areas of sufficient length and width to prevent sediment from being tracked onto public or private roadways. Any sediment reaching a public or private road shall be removed by shoveling or street cleaning (not flushing) before the end of each workday and transported to a controlled sediment disposal area. 503.9 All temporary and permanent erosion and sediment control practices must be maintained and repaired as needed to assure effective performance of their intended function. 503.10 All temporary erosion and sediment control measures shall be disposed of within 30 days after final site stabilization is achieved with permanent soil stabilization measures. Trapped sediment and other disturbed soils resulting from the disposition of temporary measures should be permanently stabilized to prevent further erosion and sedimentation. 504.0 Handbooks Adopted by Reference: The standards and specifications contained in "Standards and Specifications for Soil Erosion and Sediment Control" (the Yellow Book) and the"Illinois Procedures and Standards for Urban Soil Erosion and Sedimentation Control" (the Green Book) cited in Section 400.0, are hereby incorporated into this Section 500.0 and made a part hereof by reference for the purpose of delineating procedures and methods of operation under site development and erosion and sedimentation control plans approved under Section 400.0. In the event of conflict between provisions of said manuals and of this ordinance,the ordinance shall govern. Page 12 of 15 March 5, 2003 505.0 Maintenance of Control Measures: All soil erosion and sediment control measures necessary to meet the requirements of this ordinance shall be maintained periodically by the applicant or subsequent landowner during the period of land disturbance and development of the site in a satisfactory manner to ensure adequate performance. 506.0 Inspection: The (permitting authority) shall make inspections as hereinafter required and shall either approve that portion of the work completed or shall notify the permittee wherein the work fails to comply with the site development or erosion and sedimentation control plan as approved. Plans for grading, stripping, excavating, and filling work bearing the stamp of approval of the (permitting authority) shall be maintained at the site during progress of the work. In order to obtain inspections and to ensure compliance with the approved erosion and sediment control plan,the grading or building permit, and this Ordinance,the permittee shall notify the (permitting authority)within two (2)working days of the completion of the construction stages specified below: 1. Upon completion of installation of sediment and runoff control measures(including perimeter controls and diversions), prior to proceeding with any other earth disturbance or grading, 2. After stripping and clearing, 3. After rough grading, 4. After final grading, 5. After seeding and landscaping deadlines, and 6. After final stabilization and landscaping, prior to removal of sediment controls. If stripping, clearing,grading and/or landscaping are to be done in phases or areas, the permittee shall give notice and request inspection at the completion of each of the above work stages in each phase or area. If an inspection is not made and notification of the results given within five working days after notice is received by the City from the permittee,the permittee may continue work at his/her own risk, without presuming acceptance by the (village). Notification of the results of the inspection shall be given in writing at the site. 507.0 Special Precautions: 507.1 If at any stage of the grading of any development site the (permitting authority) determines by inspection that the nature of the site is such that further work authorized by an existing permit is likely to imperil any property, public way,stream, lake,wetland, or drainage structure,the (permitting authority) may require, as a condition of allowing the work to be done,that such reasonable special precautions to be taken as is considered advisable to avoid the likelihood of such peril. "Special precautions"may include, but shall not be limited to, a more level exposed slope, construction of additional drainage facilities, berms,terracing, compaction, or cribbing, installation of plant materials for erosion control, and recommendations of a registered soils engineer and/or engineering geologist which may be made requirements for further work. Page 13 of 15 March 5, 2003 507.2 Where it appears that storm damage may result because the grading on any development site is not complete,work may be stopped and the permittee required to install temporarystructures or take such other measures as may be required to protect adjoining property or the public safety. On large developments or where unusual site conditions prevail,the(permitting authority)may specify the time of starting grading and time of completion or may require that the operations be conducted in specific stages so as to insure completion of protective measures or devices prior to the advent of seasonal rains. 508.0 Amendment of Plans: Major amendments of the site development or erosion and sedimentation control plans shall be submitted to the city engineer and shall be processed and approved or disapproved in the same manner as the original plans. Field modifications of a minor nature may be authorized by the city engineer by written authorization to the permittee. 600.0 Enforcement The administration and enforcement of this ordinance shall be the responsibility of the United City of Yorkville or their authorized representative. 601.0 Appeals: Any applicant may appeal any decision of the city engineer to the City Council, provided that no such appeal shall be considered until and unless the applicant has requested a conference with the city engineer(not a subordinate of the city engineer) and either the conference has been held or the city engineer has not scheduled a conference. 602.0 Conferences: At any time an applicant may ask for a conference with the city engineer concerning any application under this ordinance, and the city engineer will meet with the applicant to discuss the matter. If an applicant has been dealing with any person working under the supervision of the city engineer, at the applicant's request the city engineer(and not a subordinate)will hold a conference with the applicant. 603.0 Fees: Engineering review, legal, and construction observation fees are the responsibility of the applicant. An Application fee of$100.00 is required, as is a cash deposit in the amount of$1000.00 prior to the initiation of review, and will be subject to adjustment after the initial review based upon actual consultant and staff review costs incurred by the City. 604.0 Violations and Penalties: No person shall construct, enlarge, alter, repair, or maintain any grading, excavation or fill, or cause the same to be done, contrary to or in violation of any terms of this ordinance.Any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor, and each day during which any violation of any of the provisions of this ordinance is committed, continued,or permitted shall constitute a separate offense. Upon conviction of any such violation,such person, partnership, or corporation shall be punished by a fine of not more than ($500)for each offense. In addition to any other penalty authorized by this section, any person, partnership, or corporation convicted of violating any of the provisions of this ordinance shall be required to restore the site to the condition existing prior to commission of the violation, or to bear the expense of such restoration. Page 14 of 15 March 5, 2003 605.0 Separability: The provisions and sections of this ordinance shall be deemed to be separable, and the invalidity of any portion of this ordinance shall not affect the validity of the remainder. 700.0 Effective Date This ordinance shall be in full force and effect from and after its passage and approval and publication, as required by law. MIKE ANDERSON JOSEPH BESCO VALERIE BURD PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA Passed by the City Council of the United City of Yorkville, Illinois this day of ,2003. Attest: City Clerk APPROVED by me this day of , 2003. Mayor A FI'ESTED and FILED in my office this day of ,2003. City Clerk Page 15 of 15 March 5, 2003 03/07/2003 10. 19 FAX 630 553 5764 DANIEL J. KRAMER a 002/038 RESOLUTION NO.: 03- RESOLUTION APPROVING THE UNITED CITY OF YORKVILLE PUBLIC WORKS DEPARMENT WATER DEPARTMENT MAINTENANCE PLAN AND STANDARDS WHEREAS,the Mayor and the City Council of THE UNTIED CITY OF YORKVILLE after careful consideration deem it to be in the best interest of the City and the Community to approve the Public Works Department Water Department Maintenance Plan and Standards; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE deem it in the best interest of the City to promote a uniform maintenance plan and standards for the Water Department of the United City of Yorkville Public Works Department; and WHEREAS,the Mayor and the City Council of THE UNITED CITY OF YORKV]LLE have carefully considered said Plan and Standards and deem it to be acceptable and beneficial to the City: NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE: 1. That the City hereby approves the United City of Yorkville Public Works Department Water Department Maintenance Plan and Standards, and the accompanying narrative text,charts and summary to be used as the Water Department Maintenance Plan and Standards until further review or modification by the United City of Yorkville Park Board and City Council. PASSED AND APPROVED this day of , 2003. MAYOR ATTEST: CITY CLERK 03/07/2003 10 20 FAX 630 553 5764 DANIEL J. KRAMER Wt 003/038 • United City of Yorkville Public Works Department Water Department Maintenance Plan and Standards Goals Maintaining a municipal water system, which provides the citizens of Yorlcville with clean, safe drinking water and adequate water for fire protection. Complying with all Federal and State Environmental Protection Agency rules and regulations. Purpose • Scheduling- identifying recurring and non-recurring work • Monitor work functions and data collection • Preview future schedules • Determine frequency of maintenance • • Determine personnel standards and levels • Determine growth impacts on maintenance • Determine cost impacts for maintenance and expansion 03/07/2003 10.20 FAX 630 553 5760 DANIEL J. KRAMER VA 004/038 • Classification of Maintenance • Housekeeping - General cleaning in the shop and office areas. For example, sweeping, mopping, scrubbing, emptying garbage cans, and washing vehicles. • Routine Maintenance- daily well monitoring, installation of outside readers, acting on problem response forms, and similar recurring maintenance activities. •• Preventative Maintenance—(includes periodic inspections to prevent breakdown)- trucks, backhoe, pumps, power tools, and other equipment used by the water department • • City Programs-- assisting other departments in the preparation for city sponsored events. • • Scheduled Improvements—flushing hydrants, exercising valves, main and service installations, hydrant replacement, and largeequipment repairs and replacements. • Emergency Repairs—usually due to weather, misuse, or other unpredictable occurrences. • Other—items that do not fit into one of the identified categories. 03/07/2003 10: 20 FAX 630 553 5764 DANIEL J. KRAMER a 005/038 Water Maintenance Identification 10- Water Main Maintenance 10-01 Main Break Repair 10-02 New Installation 10-03 Contractor Assistance 10-04 Other • 20- Water Service Maintenance 20-01 Raise/Lower B Boxes 20-02 Locate Service 20-03 Leak Repair • 20-04 Service Tap 20-05 Other 30- Samples and Testing • 30-01 Monthly Samples , 30-02 New Construction Samples • 30-03 Boil Order Samples 30-04 Other Samples 40- Well Maintenance • 40-01 Daily Check • 40-02 Booster Station Check• 40-03 Monthly Well Data Reports 40-04 Draw Downs 40-05 Emergency Repair 40-06 Annual Check • 50- Hydrant and Valve Maintenance . 50-01 Hydrant Repair 50-02 Hydrant Replacement • 50-03 Hydrant Flushing • 50-04 Valve Repair 50-05 Valve Replacement 50-06 Valve Operation 03/07/2003 10:20 FAX 630 553 5764 DANIEL J. KRAMER fj006/038 • 60- Customer Service 60-01 Service Call 60-02 Meter Repair 60-03 Meter Installation • 60-04 Meter Reading 60-05 Customer Questions • 70- Cross Department Support 70-01 City Events • 70-02 Street Support 70-03 Sewer Support • 70-04 Park Support 70-05 Police • 70-06 Non-City • • 70-07 Administration •70-08 City Council 70-09 Other • • 80- Administration and Training •• 80-01 In House'Training • • 80-02 In House Workshop 80-03 Off Sit Local Training 80-04 Off Site Regional Training 80-05 Off Site Sate Conferences • 80-06 Staff Meetings . 80-07 City Meetings • 80-08 Educational 90- Vehicle and Equipment Maintenance 90-01 Routine Vehicle MainTenance 90-02 Routine Equipment Maintenance 90-03 Major Vehicle Maintenance 90-04 Major Equipment Maintenance 03/07/2003 10.20 FAX 830 553 5784 DANIEL J. KRAMER VI 007/038 100-Time Off 100-01 Vacation 100-02 Sick Leave 100-03 Holiday 100-04 Compensation Time 100-05 Overtime • 100-06 Other • 110-Office/Prep 110-01 Data Entry 110-02 Coding Bills 110-03 Research 110-04 Correspondence 110-05 Cleaning • • • 4' , • CO CO 0 CO • 5 Water Maintenance Hours ID Number Description Dally Weekly Monthly `Annually As Needed Total Water Main Maintenance _ 1001 Main Break Repairs 1002 New Installation 55 480 • 1003 Contractor Assistance 0 0 1004 Other 240 240 0 • • category total 720 Water Service Maintenance 2001 Raise/Lower B-Boxes 2 2002 Locate Service/b-box 104 ee 2003 Leak Repair 4 48 ' • 2004 Service Tap 120 120 Y 2005 Otheree 12 12 categorytotal 284 Samples and Testing 3001 Monthly Samples 6. • 3002 New Construction Samples• 72 3003 Boil Order Samples 255.5 255.5 • 3004 Others 18 16 I e Wali Maintenance category total 343.5 C, 4001 Daily Check 1 - VI 4002 Booster Station Check 0 25 280 ' co O 4003 Monthly Well Data Reports - 85 uo 4004 Draw Downs 2. 24 4005 Emergency Repair 16 16 16 16 4006 Annual Check c. 40 40 N category total 421 0co _ • 0 0 N O co O m co o • - • Q' Water Maintenance Hours ID Number Description • Dally Weekly Monthly Annually As Needed Total Hydrant and Valve Maintenance 5001 Hydrant Repair 16 16 5002 Hydrant Replacement 16 18 • 5003 Hydrant Flushing 160 160 5004 Valve Repair • 5005 Valve Replacement 5006 Valve Operation 160 160 category total 352 Water Maintenance Hours • w Customer Service 6001 Service Calls 1.5 390 6002 Meter Repairs 1 260 6003 Meter Installation 2.25 585 6004 Meter Reading 2 104 H ' 6005 Customer Questions 1 52 category total, 1391 Cross Department Support 7001 City Wide Events ,40 40 7002 Street Support 8;.5 89.5 7003 Sewer Support 135 135 cc 7004 Park Support 32 32 �' 7005 Police 2 2 7006 Non-City 16 16 7007 Administration 40 40 7008 City Council 8 8 cio 7009 Other 0 category total 362.5 — N m O O N ' ti • O CEJ O CD --- 0 0 " • S .r .-_�-- Whitt MohiioiiiiZ Huure --- IU Nuiiii�ci� t�n:i�:�lj��inn _ Dolly .. Wookly ,Monthly Aunu_ntiy Au Needed Total Arlinlniatrallon and Training �' _ t3UUt Irlliuueo Trolt�h�y 40 — - -- 8002 in I luuau Wurkylwli — — — r 40 !8003 Off Silo Local'rralnlnU ----- 10 _ 10 _ Site Regional Training — 8004 Off 6 ' T 8004 Off Ito Slime currluiortr;os 8 • 8 . --- - 000 Stuff Meetings _ 10 _ 10' —`--_-- 8007 City Wide Meetings 80 88 0006 Educational 8 8 . 8 8 category total 184 wVehicle 8 Equipment Maint. m 9001 Routine Vehicle Maintenance 1 Y 9002 Routine Equipment Mainl. 52 -; - 9003 Major Vehicle Maint. 52 W 90044Major Equipment AGarrn, 40 40 - 40 40 • o Time Off category total 184 10001 Vacation - 10002 Sick Leave 320 320 • 10003 Holiday ' • •168 188 • 10004 Compensation Time 208 206 10005 Overtime 160 i 160 ` 10006 Other - 625 625 • m - 40 • 40 category total 1621 0 11001 Data Entry 1 7 ' Office/Prep CD 11002 Coding Bills 364 X 11003 Research 1 52 4 11004 Correspondence b 51 16 192 0 11005 Clearing ' 26 �' 80 80 0 category total 7.14 • M !Total Hours V 64771 , 0 • m 0 • r 1 Denotes areas needing improvement or change in scheduling : • Locate servicefB-Box-we need to update our files with locations of B-Boxes for ease of future reference. New Construction Samples-This item will continue to grow as the city does, and as we expand our own facilities, 1 Daily Well Check-As we expand, this will increase dramatically with the addition of the Cation exchange plants start to come on line. 1 Daily Booster Check-This will increase with expansion will Include al least Iwo more for sure. Hydrant Replacement-We have some older hydrants that need replacing. If we can budget time and money, I would like to replace at least 4 per year. 1 Valve Operation -We need lo gel back to seasonal operation of each valve. We have gotten away from it due to time and manpower constraints - Meter Insta:lation-This is actually a combination of outside reader installation on new construction 4 cc w and meter replacement In existing residences. This is ex loding with the new growth. 1 Y Train:ng-We need to continue education in all departments,but water is very important with the implementation of new treatment methods,and the requirement of C.E.U.'s to maintain J a valid license. ] 1 1 - 1 W Q ' CD . l() • • m l() O m C O N •O • m O - - O C ti O m . 0 03/07/2003 10: 20 FAX 630 553 5764 DANIEL J. KRAMER 012/038 • • Summary • • • Each department within public works has unique characteristics which make it difficult to set one standard for maintenance throughoutpublic works. I have used figures that more truly represent what each department's responsibilities are within public works- All dollar amounts are from.the 2002-2003 fiscal year budget. All figures are current, and do not include the following: Windett Ridge, The Highlands, Country Hills 11, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential, or either project in Yorkville Marketplace. • • Water Department • • • • Salaries (Full time, Part time, Overtime and benefits) $162,995 -�TOTAL MILES OF WATER MAIN 66 = $2469 per mile • • • Infrastructure and Operational Supplies $359,850 • +TOTAL M LES OF WATER MAIN 66 a$5452 per mile • Capital Expenses $84,000 . TOTAL MILES OF WATER MAIN 66 =$1272 per mile - • • TOTAL COST PER MILE OF WATER MAIN 59193 • • 'Reflects.entire public works capital budget divided by 3 for sewer, water and streets. 03/07/2003 10 20 FAX 630 553 5764 DANIEL J. KRAMER a 013/038 Manpower Existing manpower 2 full time employees @ 2080 per year= 4160 1 part time employee @ 400 per year= 400 Total Hours 4560 Total hours needed per.study ,6477 Difference - 1917 Conclusion— 1 full time employee is needed to meet the standards that are being set forth. Fiscal Impact • 1 full time employee Maintenance Worker I with benefits $34580 ,1 Full set•of uniforms and gear $2000 • TOTAL $36580 • • • w C.") totals 2002 0 • v WATER DEPT.2000 JAN. _FEB _MARCH APRIL o • ROUNDS 52.5 MAY JUN JULY AUG. SEPT. OCT NOV. DEC. TOTAL F30URS RERVIDS CALL 35 29 34 313.5 - 36 41 42.6 10.5 19.5 32 20 39.530 37 3)1 36 442 VALVES 713-i3OX 2 71 13 32 40.5 31.5 17 31 >,.5 HYMDRANTS 42_5 128" 1 61 52 24.56 77 t0 3, 4 11 a 13 5109.5 791 . SB.S 10 63 01 0 0 59 56.5 52.5 64 5 66 77.5 • F420 BREAKS i 0 0 D 0 0 T}1 2 0 � 0 0 13 0 e] 0 0 55 TAP 1720 MANS 0 0 01 0 3 12 0 41 4.5 LOCATES - 0 1.5 p 0 0 11.5 55 16 13 5 15 29 4) 5 4 0 6 5.5 NEW CONS 29 13 42.51 34.531 15 5 25 EQUIP_REPAIR 15 16 2gp.5 42 5 14.5 tp 2 7 3'9.53 6 22.512.5 113 ?56.9 TRUCK REPA111 3 8, 2 2 0' o 0 TRUCK REPA 0 5.5 5 1.5, 0.5 3 13 106 69.5 44 56 5 8.S7 0 2 4.5, 3 36 OFFICE/BILLS SARWLES 0 25 16 • 1353' 5.5 25 14 STREET DEPT_ 0 4.5 63 15.5 5 5. ' 305 20.6 378.5 PARES DEPT. 25.5 10 10 0 0 3.5 152• 5 4_5 • 6 6 0 5 2 0 71.5 SEWER DEPT. 0 7 7 2 0 0 17 4 99.5 /4ISC. 23 9 48 5 10 2t 11 18 22 15 0 4 0 32 CITY BUILD t4G5 B7 � le 49 0 13 12 135 SICK PAY 3 2 1 0 0 0 4 0 46.5 20 7 8.5 317.57 • VACATION 302 2.5 6 19 16 10 0 16 6.5 L8 0 4 22 VACATION 6 16 0 0 0 0 96 24 9 10 10 11 1415 Lo OVERTIME 16 0 16cc 0 16 0 • 0 0 164 36.5 50 64.5 16 0 16 0 4e 64 O.T.TO COMP. 62 56.5 54.5 263 67.5 S1 200 a 0 0 13-5 28.5 6 6.5 34.5 5037 5 625 cc COMP TJJIE TAKEN 0 0 2 8.4 1 345 7.0 1 5 ac P.T. 6 213' a 36 32 24 tD9.5 0 0 0 0 0I0 48 0 8 202 TOTAL HOURS 407 D 0 D u D 0 371 438.5 435_ 432.5 381 • 3965 42B5 0 387_ el8 394 4D1.5 4900 w _ H Z • •Q 0 • • • v co N co Lto0 C CD Rego 1 x C N O CO .' O .._ 0 C•••.1 I. N O (7 •• 0 . JOE MOORE 2002 m • • C.) o WATER DEPT.2002 JAN. FES. MARCH APRIL MAY JUN JULY AUG. SEPT_ OCT_ NOV. DEC. TOTAL(SOU-' ' - JOE MOORE V o ROUNDS 46.5 36 28 26 56.5 30 17 36.5 28 28.5 33 25 51 SERVICE CALL 3 5' 1.5 3© 8.5 5 0 5.5 66 VALVES I B-BOX 3 0 51111111111111111 1 • I 1 0.5 1 14 METERS 32.5 85 61 50 76 54.5 35 56.5 52.5 55.5 56 64.5 661 HYDRANTS 27 27 H2O BREAKS 4 0.5 1.5 6 TAP 1120 MAINS 1.5 LOCATES 2 1 1.5 1 8 165 NEW CONSIRUCTION 25 24.5® 12 - 5 34.5 1 14.5 15 6.5 150.5 ' EQUIP.REPAIR 30 0.5 1-5_ - 2.5 34.5 TRUCK REPAIR 1.5- 1.5 0.5 0.5 4 OFF ICEJBIILS 7.5 14.5 35.5 6.5 12.5 11 5.5 5.5 1) 2 7.5 8.5 127.5 MONTI:t_Y SAMPLES 4.5 6.5 16.5 5 4.5 1.5 15.5 S 4.3 6 705 STREET DEPT. 5.5 1 6.5 PARKS DEPT. 0 SEWER DEPT. 0 RAMC_ ' 15 924.5 3518.5 2 4 7.5 152.5 CITY BUILD/NOS 3 2_5 1.5 7 ' "- SICK PAY 16- 2.5 3 8 2 8 2 3 VACATION 80 HOLIDAY a 8_ 8 8 8 24 32 90 OVERTIME ' 16- 15.5 30.5 MIMEO 21.5 20 8 22 165 20 12.5 13 225.5 cc La O.T.TO COMP 10i 8.5 2=MEM 1 34.5 7.5 3.5 93 m COMP TIME TAKEN 16 16 24 10 32 6 134 •,C cc P.T. 0 is TOTAL HOURS 203.5 176.5 233 211 207.5 188.5 194 21365 1765 238.5 188 192.5 2417 J W h-1 Q . O . I Q CD I- . •0 S m 'Cf p Pegs 1 - m CD - X - I - - . . - U_ CV - - O . \.\1) ("•> . C> CV r-- .. - o ` . m -- . o . • co o - Fan 2002 . CD ,— WATER DEPT 2002 o - JFEB. MARCH APRIL MAY BRIAN SORENSEN IJUN JULY A . 51 ROUNDS r 4 �T NOV. DEC_ 'TOTAL HOURL1 'SERVICE CALL 4 6 8 2 • 2 18 29 T8 6 24 6 2 8 NAIVES/8.80X 2 33 • 27 23 3410 72 METERS 10 8 10 6 23.5 10 23 12' 22 2e 2?! HYDRANTS 2 1 4 24 ' 3 11 5 7 7 95.5 • 1120 BREAKS 9 e 9 110 TAP 1120 MAINS ' 58 13 3 12 5 58 LOCATES 16 134 5 4 18 49 NEW CONSTRUCTION 4 15 43' 29 4 41 . 108 EQUIP.REPAIR 13 15 22 3 2 3471 6 17 a 22W REPAIR 12 4.5 13 10 8- 2 2 5.-- TRUCK 5 8 11 12 /BILLS 62 3 4 S 3 10 13 74.5 MONTHLY SAMPLES 29.5 21 2 125 5 8 7 2' 4 3 31 STREET DEPT. 12 12 23 74 201 20 9 10 1 PARKS DEPT. 8 8 2 5 17 1 SEWER DEPT_ 3 2 4 83 8 1 2 18 5 MISC . 21 i - 18 22 I5 8' 4 32 CITY BUILDIIivS el 74 52 12 14 8 12 135 SICK PAY 2 1 22 18 • 7 VACATION 16 8' 16 8 4 4 2 - •155 cc HOLIDAY 8 - 8 18 8 8 4 4 s OVERTIME 8 8 8 a 16 24 4 8 104 �-5 34.5 34 37 8 B 104 C.T.TO COMP. 35 34.5 18.5 45.5 SSS 24 32 104 st COMP TDAE TAKEN 3 5 7 6 11 5 38 73 399.5 P.T. 8 8 2018 • 18.5 TOTAL HOURS. • 16 68 208.5 1945 206.5 721 225 194.5 20Q.5 221.5- 187.5 0 239-5_ 208- 209 2513 Lu H Z Q . Q co • • ti • CO - ,41 .4) O CO Co - • • Pape 1 X C LL • CV CO • O •O CV . �• ti O CO 0 03/07/2003 10:21 FAX 630 553 5764 DANIEL J. KRAMER 1017/038 Name _ , Week Of Decription _ SUN MON TUE WED TMUR FRI SAT TOTAL Wes:w Main Maintenance Maul fjroak Repair New InetallaGon Contractor{Ltsistanea Other 'Water Service Maintenance • ReiseILowei -Dox , Loc;rto Sor,ce Leak Repair — , Service Tap i i i Other Samples and Testing . Monthly Samples v- New Construction Samples Boil Order Semptea Other Samples Well Maintenance , Daily Check • Booster Station Check Monthly Well Data Reports Drew Downs t Erttergoncy Repair Annual Check Hydrant and Valve MaInt . • Hydrant Repair , Hydrant Replacement1 Hydrant Flushing - , • , • Valve Repair Valve replacement Valve Operation Customer Secvlee 1 . Service Call _ Meter Repair • Meter Installation Meter Reading Customer Question, , 'Cross Department Support i City Events ' Sewer Support . Street Support . Park Su Ort , Pollee , Non-City Administration , • City Council . • Other Administration and Trainitg , In House Trelning . In House Workshop O1r Site Local Training OF Site Regional Training_ . • '. '• Off Site State Conferences . • Staff Meetings • City Wide Meetings , Educational •_ vehicle and Equipment Maint— -- - Routine Vehicle Maintenance Routine Equipment Maine. —+ Major Vehicle Maintenance Mellor Equipment Malnt. Time Off , Vacation , Sick Leave , Holiday 1 Comp TIme Overtime • Other Office/Prep Data Entry . Coding B11Is . Researchi • • Correspondence _ • Cleaning , is 03/07/2003 10.21 FAX 830 553 5764 DANIEL J. KRAMER 0018/038 United City of Yorkville Public Works Department Sewer Department Maintenance Plan and Standards Goals • Provide citizens of Yorkville with certain services that ensure safe and effective transportation of sanitary waste. - Purpose • • Scheduling- identifying recurring and non-recurring work ' • ` Monitor work functions and data collection • Preview future weekly and monthly schedules . • Establish a level of maintenance standards • • Determine frequency of maintenance • Determine personnel standards and levels • • Determine growth impacts on maintenance • Determine cost impacts for maintenance and expansion 03/07/2003 10 21 FAX 630 553 5764 DANIEL J KRAMER Z019/038 • Classification of Maintenance • Housekeeping- General cleaning in the shop and office areas. For example, sweeping, mopping, scrubbing, emptying garbage cans, washing vehicles • Routine Maintenance- Checking lift stations, degreasing, performing JULIE locates,jetting, and similar recurring maintenance activities • Preventative Maintenance-(includes periodic inspections to prevent break down)- trucks,jetter, backhoe, power tools, and other equipment used by the sewer • department • City Programs- assisting other departments in the preparation for city sponsored • events. 0 • Scheduled Improvements-pulling lift station pumps for inspection and rebuilding, exercising generator motors, infrastructure upgrades, and large equipment repairs and replacements. • Emergency Repairs -Usually due to weather, misuse, or other unpredictable ' occurrences. • • Other-items that do not fit into one of the identified categories . - 03/07/2003 10:21 FAX 630 553 5764 DANIEL J. KRAMER Z020/038 Sewer Maintenance Identification • 10 Maintenance Sanitary Sewer Manhole 10-01 Manhole inspection 10-02 Minor Repairs 10-03 Major Repairs • 10-04 Frame Adjustments 10-05 Cleaning • 20 Sanitary Sewer Main Maintenance 20-01 Weekly Jetting 20-02 Monthly Jetting 20-03 Emergency Repairs • 30 Customer Service • 30-01 Service Call • • 30-02 Sanitary Sewer Main Check - 30-03 General Customer Questions 30-04 Contractor Questions 0 30-05 JULIE Locates • 40 Lift Station Maintenance ' 40-01 Daily Check 40-02 Degreasing Lift Stations 40-03 Monthly Maintenance 40-04 Exercise Generators __ 40-05 Emergency Repair 40-06 Annua! Check 03/07/2003 10:21 FAX 630 553 5764 DANIEL J. KRAMER 0021/038 50 Cross Department Support 50-01 City Wide Events 50-02 Street Support 50-03 Water Support 50-04 Park Support 50-05 Police Support 50-06 Non-City Support, 50-07 Administration 50-08 City Council 50-09 Other 60 Administration and Training 60-01 In House Training 60-02 In House Workshop ' • 60-03 Off Site Local Training 60-04 Off Site Regional Training 60-05 Off Site State Conferences 60-06 StaffMeetings 60-07 City Wide Meetings 60-0S Educational • 70 Time Off 70-01 Vacation • 70-02 Sick Leave 70-03 Holiday • 70-04 Compensation Time • 70-05 Over Time • 70-06 Other • 80 Vehicle and Equipment Maintenance 80-01 Routine Vehicle Maintenance 80-02 Routine Equipment Maintenance 80-03 Major Vehicle Maintenance 80-04 Major Equipment Maintenance 03/07/2003 10:21 FAX 630 553 5764 DANIEL J. KRAMER Z022/038 90 Office/Prep 90-01 Data Entry 90-02 Coding bills 90-03 Research 90-04 Correspondence 90-05 cleaning m C - 0 ``'„ Sewer Maintenance Hours o . tD Number Description Daily Weekly Monthly Annually--'As Needed Total • Manhole Maintenance _ • 1001 Inspections 4 48 ' 1002,Minor Repairs 10 16 1003 Mal_or Repairs 32 32 1004 Frame Adjustments • 32 32 1005 Cleaning 80 BO ' category total 208 Main Maintenance . 2001 Weekly Jetting _ 16 832 ' 2002 Monthly Jetting 32 394f 2003 Emergency Repairs 120 120 1336 ' Customer Service cc 3001 Service Call 2 104 L 3002 Main Check 1 52 3003 Customer Questions 1 52 ec Y 3004 Contractor Questions 4 208 3005 JULIE Locates 4 1040 category total 1456 . w Litt Station Maintenance z _ 4001 Daily Check 2' 520 0 4002 Degreasing Litt Stations 2 - 104 .4003 Monthly Maintenance 2 24 ' 4G04 Exercise Generators 2 104 ' 4005 Emergency Repair 160 160 4006 Annual Check BO. • 80 category total 992 m Cross Department Support ' Lel 5001 City Wide Events 5 200 200 CO 5002 Street Support _ 190 190 .41 ici 5003'Water Support 330 330 0 5004 Park Support 40 40 D'n 5005 Police - - 2 2 5006 Non City 16 16 x 5007 Administration 40 40 5008 City Council • 8 8 5009 Other 0 'category total 826 0 e co O O N • C 0 CO O cr N O 51 Sewer Maintenance Hours ID Number Description _Administration and Training Daily Weekly Monthly Annually As Needed Total • 6001 In House Training 6002 In House Workshop 140 5 40 6003 Off Site Local Training 16 16 6004 Off Site Regional Training S 8 6005 0ti Site Stale Conferences ' 8 8. 8006 Staff Meetings 18 16 6007 City Wide Meetings ` 80 80 6 6008_Educational 8 - 8 6 g Vehicle 8 Equipment Main._ category total 184 700t Routine Vehicle Maintenance 1 52 7002 Routine Equipment Maint. cc 7003 Major Vehicle Maint 1 52' LLI 40 40 7004 Major Equipment Maint 40 40 Time Oft category total, 184 cc 8001 Vacation _._I o,v2 Sick Leave 160 160 w • 168 '-� 8003 Holiday 168 8004 Compensation Time Z80 208 8005 Overtime 80 e0 8006 Other 400 400 40 40 - Offlceft'rep category total 1056 • 9001 Data Entry cr 9002 Coding His 52 CD • `` 9003,Research j 96 Ln 52 1 Cr) 9004 Coirespondence 0.5 28 9005 Cleaning 28 o - 80 80 io category total 308 cox To Hours 8588 N N T O 01 Il O N - O 0 • CD • • • N ' • • • • • • 1 • Denotes areas needing Improvement or change In scheduling t Manhaie Inspections-I would like to start a preventative program where we try and slop problems before they progress to an emergency situation.1 Manhole Cleaning-Follow up to inspections;vie will spend more time cleaning alter inspections. Weekly Jetting-Establish a weekly jetting program for maintenance. Devise -Ian to encompass entire town on a rotational basis throughout the year. • Lift station monthly maintenance-a comprehensive program for routine maintenance to ensure a long working life of - each of our lift stations. [ I Vacation,sick time,and overtime-we need to start accounting for this time. It is becoming very difficult to schedule empioyees when marry of tern have hundreds of hours of time off. I I • • Co r— co u7 ,ci 0 m Co •x •N N O C') O O N r— • • • (-) O 03/07/2003 10:22 FAX ' 630 553 5764 DANIEL J. KRAMER fj026/038 • Summary Each department within public works has unique characteristics which make it difficult to set one standard for maintenance throughout public works. I have used figures that more truly represent what each department's responsibilities are within public works. All dollar amounts are from the 2002-2003 fiscal year budget. All figures are current, and do not include the following: Windett Ridge, The Highlands, Country.Hills II, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential, or either project in Yorkville Marketplace. NOTE—at this time, we are using the same number of miles as water main until such time we can get a more accurate count. • Sewer Department • Salaries (Full time, Part time, Overtime and benefits) $127,578 TOTAL MILES OF WATER MAIN 66= S1933 per mile Infrastructure and Operational Supplies $55027 +TOTAL MLLES OF WATER MAIN 66 =$833 per mile Capital Expenses* $84,000 TOTAL MILES OF WATER MAIN 66—$1272 per mile • TOTAL COST PER MILE OF WATER MAIN • S4038 *Reflects entire public works capital budget divided by 3 for sewer, water and streets. 03/07/2003 10.22 FAX 630 553 5764 DANIEL J. KRAMER a027/038 • • Manpower Existing manpower 2 full time employees @ 2080 per year= 4160 Total Hours 4160 Total hours needed per study 6588 Difference -2428 • Conclusion- 1 full time employee is needed to meet the standards that are being set forth. Fiscal Impact 1 full time employee Maintenance Worker I with benefits $34580 • 1 Full set of uniforms and gear $2000 TOTAL $36580 S 03/07/2003 10 22 FAX 630 553 5764 DANIEL J KRAMER lit 028/038 '+O • iiFiilihJFhj?J 33 y • II1IIU1QI V iiiII:: i11111i • •iiiiiiiii uti t daa 10 0 010 O O 0 0 01 u C.+ O N 0 0 0 0 0 U u u deuOUOPOOOI, o- OODoua gp . u1 PO N00 OO IO + OO W Cn 0 OO u-10 ONyTD.4 PPOV� OPQONuv 0 N..O D W O W U u UOnti a O ppv + .. o PaUO0OO + C11 osO01OO-,O/nOP P T z a u O1 N r¢ no N mVU - -.N OO P O mut .1 N PU U UO O0In Ina nJ In O m A , o I�yy m... a u N w4.LCO. No WI P?0 .1 O N W+U U In U to OI O CO) O In O G U V1 LO yO Jp� p1 a vIJ U v P OI p .l In N j a m .1 U U w"'1y V� V1 a N 1.1 .4 fn P V V Ir U a m pI U N N IO C a1 u.W u u u u Cr to O u m u m . -- ( CO • o . • L1 . . 1 i SEWER DEPARTMENT 2002 • CARL FERGUSON .JAN .FEB .MARCH .APRIL .MAY JUNE JULY 'AUG .SEPT _OCT .NOV .OEC V TOTAL LIFTSTA11ONS 1 _ 301 50- 56.51 35 .21.5 17 210 LOCATES 40 61.5 66 66 66 68 409.5 JETTING _ 10 8.5 8.5 2 27 _STORM/SEWER1 1 1- 4 SANIITARY/SEWER0 SERV10ECALL - 0 cr PLOWSNC 1 - Y o m SALTING 0 c OFFICE/BILLS 1 ' - 1 2.5 —I 3.5 Y .MISC 1 13r 2.5� 6 . 22.5 .EQUIP/REPAIR 311 2 ' 3 19 .TRUCK/REPAIR 3.5 5.5 7 16 J CITY+BLOCS 8.5 3 13 5 25 54.5' Lo WATER!DEPT 5.5 12.5 16.5 294 6 6 71.5 z STREET/DEPT 2 3 ' 5.5 10 205 a tPARKIGEPT _ • 4.5' 17 t 215 o Ip SICDWr 1 11.5 1 t.5 1tOLIDAY9 8 24 18 56 VAC/DAY 0\ OVERITIME • a5` 9 7 11.5$ OTC 2.5` 7 i 8.5 - 12 FM I 8+ a v COMP/TAKEN ` t.5, 8 6 17.5 Co TOTAL 0, 0 . 0_ 0 0 0 104.5 179 . 171 2D1 170.5 176 ¶002 r— c) , O M . CC X 4 LL CV CV 0 C7 0 . 0 CJ 0 CI 0 co cn • 0 O • c7 0 • SEWER DEPARTMENT 2002 )RIFF MIiO(ELSON JAN FEB • IFTSTAT10N5 61ARCH APRIL • LOCATES 43 31 46.5 .MAY JUNE JULY .AUG SEPT OCT 45.5 NOV DEC TOTAL JETTING 64.6 466 28 20'5 35 81 140.5 STORANSEWfR ID 138.66 ¢ SANITARY/SEWER 23.5 7 4 SERVICFCAII 6 6.5 10 42 '� PLOWSNOW 34.5- ,SAL TING 1 2.5 I 22.5 OFFICEiB;LLS 0 --� .AfiS—�— Z+ 18 7 4,5 J .EOU:�•iREPAIR 33 8 0 LJ., UC1fi:zEPAAR 4 26 ~ CITYiaLDGS 2 WATER/DEPT 0 STREET./DEPT 9 1 • 3 6 4 7 1 0 PARK/DEPT 4 S IC KlDgY 14 HOLIDAY16 32 15 VACJOAy tl • 0 ovEltlTUAE a eo 32 v OTC 0'5 24 44.5 1 24 co FiH 88 r 79 • .COMP/TAKEN a TOTAL 0 185.5 206 147.18 1� 8 187CD 210 0 0 0 01705 213 707.68 •0 CO CD X 4 • LCVU.- CV CV 0 CD 0 0 CV r` 0 CD 0 . - --(\it 0 • . . . • • • 'SEWER DEPARTMENT- .- 2002W ' DAVE BEHRENS .JAN -.FEB .MARCH APRIL '.MAY JUNE _JULY AUG SEPT- .00T NOV. DEC. TOTAL LIFT STATION'S 42 28 • 30 47.5' 52.5' 45.5 49 42 49 30 33.5' 48.5 497.5 LOCATES 44.5 18.5 22- 42 58 55' 69 40.5 52.5 38 6 7.5 461.5 ;JETTING 17.5 5 17.5 11.5 9.5 14 10.5 6.5 6.5 8.5 107 .STORMWSEWER. 3 1 7 7 36.5 2.5 l 30 �.SANITARY/SEWER - 12.1 7.5 . 5 I 2.5 27.5 w SERVICEGALL 2 1 4.5 7.5 PLOWS NOW 6 3 9 • cc SALTING 2.5 2.5 OFFICE/BILLS . . 7.5 2 2 10 1 15 8.5 8 55 .MISC 17 2.5 t5 21 J EQUIP/REPAIR 3.5 4~ 5 3 ' 4 31 15 10.5 36.5 w .TRUCK/REPAIR 3 .14 5 3.5` 8` 7.5 41 '� CITYi&LDGS 20 21.5 18.5 11 3.5 13' 3.5 10 6 5 26.5 140.5 Q WATER/DEPT 14' 16.5 18 F 20.5 22 20.5 • 8.5 18".5 27 52.5 10 9.5 237.5 o , -STREET/DEPT 4.5 2 40 8 4.5 16 8.5 18 3 11 25 9.5 150 PARIVOEPT I , . 3 2 1.5 . 1.5 - 1 12 SICK/DAY 9 8 18 32 HOLIDAY 16 8 8 8 8_ 8 24 16 96 VAC/DAY I 0 Q OVERITIME 19 18 . 11 8.5 2 17 73.5 C- OTC 10 18' 6' 19 15.5 13 . 17.5 20 • 119' F/H8 8l c.,, .COMP/TAKEN 62 8 I6 6 10 24 128' TOTAL 194.5 178 187 192 192.5 179 199.5 189.5 187 210 170.5 213 2292.5 in a - r CD • X : 4 L� N N O CO O O N O 0 • - 03/07/2003 10,22 FAX 630 553 5764 DANIEL J. KRAMER Z032/038 • Name Week Of Description SUN ,MON TUE WED THUR FRI SAT TOTAL Maintenance Sanitary MH inspection Minor Re:airs Major Repairs • Frame Adjustment Maln Maintenance Weekly Jetting • Monthly Jetting Emergency Repair Customer Service Service Call SanitariSewer Main Check General Customer Questions • Contractor Questions JULIE Locates Lift Station Maintenance Dad),Check Degrease UR Station Monthly Maintenance Exercise Generators Emergency Repair Annual Maintenance Cross Department Support City Wide Events Street Support Water Support Parks Support Police Support Non-C Su. ort Administration Support - • City Council Other Administration and Training_ r in Nouse Trelnint ( • • in Mouse Workshop Off Site Local Tralnin_g , I OH Slte R .ional Trainin• • • OR Site State Conferences r •Staff Meetings City Wide Meetings E d uca lional Time Orf vacation Sick Leave Holiday Comp Time 'Overtime • Other Vehicle and Equipment Main! Routine Vehicle Maintenance T Routine Equipment Meint. Major Vehicle Maintenance • Major Equipment MainL Office/Prep Data End Coding Bills Research Correspondence Cleaning 03/07/2003 10:22 FAX 630 553 5764 DANIEL J. KRAMER Z033/039 • United City of Yorkville Public Works Department Street Department Maintenance Plan and Standards Goals Maintaining a municipal network of roadways to ensure safety for.the motoring public. Maintaining'all signage within the United City of Yorkville to ensure efficiency and safety. Maintaining street lights and traffic signals to ensure safety. Maintain all storm sewers to ensure drainage of roadways and ditches. • Purpose • • Scheduling- identifying recurring and non-recurring work • Monitor work functions and data collection • • • Preview future schedules . - • Determine frequency of maintenance • Determine personnelstandards and levels • Determine growth impacts on maintenance . • Determine cost impacts for maintenance and expansion 03/07/2003 10.23 FAX 630 553 5764 DANIEL J. KRAMER e034/0313 Classification of Maintenance • Housekeeping - General cleaning in the shop and office areas. For example, sweeping, mopping, scrubbing, emptying garbage cans, and washing vehicles. • Routine Maintenance - daily well monitoring, installation of outside readers, acting on problem response forms, and similar recurring maintenance activities. • Preventative Maintenance— (includes periodic inspections to prevent breakdown)- trucks, backhoe, pumps, power tools, and other equipment used by the water department • City Programs— assisting other departments in the preparation for city sponsored events. • Scheduled Improvements—flushing hydrants, exercising valves, main and service installations, hydrant replacement, and large equipment repairs and replacements. • Emergency Repairs—usually due to weather, misuse, or other unpredictable occurrences. • Other—items that do not fit into one of the identified categories, 03/07/2003 10: 23 FAX 830 553 5764 DANIEL J. KRAMER 01035/038 Water Maintenance Identification 100- City Services 101 Brush Pick Up 102 Leaf Removal 103 Storm Clean Up 104 Other 200- Traffic Control/Street Lighting 201 Sign Installation 202 Sign Repair 203 Traffic Signal Repair 204 Street Light Installation 205 Street Light Repair 206 Other . 300-Street Maintenance • 301 Hot Patch • 302 Cold Patch 303 Curb Maintenance 304 Striping • 305 Other 400- Plowing/Salting 401 Streets 402 Parking Lots 403 Sidewalks 404 Bulk Snow Removal 405 Other 03/07/2003 10 23 FAX 630 553 5764 DANIEL J. KRAMER 0036/038 500- Vehicle/Equipment Maintenance 501 Routine Vehicle Maintenance 502 Routine Equipment Maintenance 503 Major Vehicle Maintenance 504 Major Equipment Maintenance 505 Emergency Repair 600—Facility Maintenance 601 General Maintenance 602 Special Projects 603 Electrical 604 Plumbing 605 Heating/Cooling • 606 Other 700- Right of Way Maintenance • 701 Mowing 702 Trash/Litter Removal 703 Weed Spraying 704 Trimming/Pruning Trees • 705 Landscaping 706 Grade and Fill Shoulders • 800-Storm Sewer Maintenance 801 Catch Basin Cleaning 802 Catch Basin Repair 803 Pipe Repair 804 Manhole Repair 03/07/2003 10 23 FAX 630 553 5764 DANIEL J. KRAMER 1037/038 900- Cross Department Support • 901 City Wide Events 902 Sewer Support 903 Water Support 904 Park Support 905 Police 906 Non-City 907 Administration 908 City Council 1000-Administration and Training 1001 In House Training 1002 In House Workshop 1003 Off Site Local Training 1004 Off Site Regional Training 1005 Off Site State Conferences • 1006 Staff Meetings , 1007 City Wide Meetings • 1008 Educational 2000- Time Off 2001 Vacation • 2002 Sick Leave 2003 Holiday 2004 Compensation Time , 2005 Overtime • 2006 Other 3000- Office/Prep • 3 001 Data Entry ---- 3002 Coding Bills 3 003 Research 3004 Correspondence 3005 Cleaning CO COO COCO �O7 • Street De.artment Maintenance ID Number Description Daily Weekly Monthly Annually As Needed Total 101 Brush Pick U. 102 Lea(Removal 480 800 * 103 Storm Clean Up 160 320 104 Other 40 40 Category Total 1160 _Traffic Control/Street Lighting • • 201 Sign Installation 202 Sign Repair 200 200 cc 1.0 203 Traffic Signal Repair 93.5 93:5 Q 204 Street Light Installation 11 132 205 Street Light Repair 24 24 206 Other 12.5 150 J - • W `' Ca(e.o Total 699.5 ,=, Street Maintenance 301 Hot Patch UMIIII 302 Cold Patch 31 31 • 11.5 138 303 Curb Maintenance 304 Striping 56 56 • 305 Other 80 i 80 co Category Total 305 • M Plowing/Salting 401 Streets ,< 402 Parking Lots 285 648 • LL 403 Sidewalks CO 404 Bulk Snow Removal 1111111111.111111111111111111111111111.11111111111111.........1 N 405 Other cD o Category Total 648 0 , • 0 c 0 03/11/2003 13:20 FAX 630 553 5764 DANIEL J. KRAMER L001/002 LAW OFFICES OF Daniel J. Kramer 1107A SOUTH BRIDGE STREET DANIEL J.KRAMER YORKVILLE, ILLINOIS 60560 JILL K, KONEN (630)553-9500 KELLY A.KRAMER Fax: (630)553-5764 FAX COVER SHEET DATE: March 11, 2003 TO: Liz RE: Montalbano Builders, Inc. —Longford Lakes Development NO: 553-7575 FROM: Daniel J. Kramer NUMBER OF PAGES (INCLUDING THIS PAGE): 2 • For your information ❑ Please sign and return ❑ For your review 0 Please keep in a safe place ❑ Please call me after review ❑ Please pay invoice directly O Per our discussion ❑ Please file ❑ For your file 0 Please record O Per your request COMMENTS: Please replace page 8 with this page 8 on the Development Agreement for Montalbano Builders. Thanks. THE INFORMATION CONTAINED IN THIS FACSIMILE MESSAGE IS ATTORNEY PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT,YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION,DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR,PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE AND RETURN THIS ORIGINAL MESSAGE TO US AT THE ABOVE ADDRESS VIA THE UNITED STATES POSTAL SERVICE. THANK YOU. IF YOU DO NOT RECEIVE ALL PAGES, PLEASE CALL (630) 553-9500 FOR YOUR CONVENIENCE IN TRANSMITTING TO US, OUR FAX NUMBER IS: (630)553-5764 ,od 5764 DANIEL J. KRAMER 002/002 ARTICLE VIII BUILDING CODE COMPLIANCE DEVELOPER shall be governed by the language of the original Consent Decree as to conformance to specific building codes, which shall be applicable to the development, although Developer may take advantage of any subsequent enacted Building Codes that are less restrictive then those in effect at the date of the consent decree. DEVELOPER has agreed to contribute the sum of Nine Thousand Three Hundred Dollars and 00/100($9,300.00)at the rate of One Hundred Fifty Dollars and 00/100($150.00)per dwelling unit payable at the time of recording of Final Plat of Subdivision for construction of a CITY municipal building. ARTICLE IX CONSENT DECREE COMPLIANCE DEVELOPER and CITY acknowledge that the subject property is bound by the terms of a Consent Decree affecting the subject property previously entered in the Circuit Court of Kendall County, Prior to approval of the Site Plan and Final Plat of Subdivision,DEVELOPER shall secure a letter from Inland approving the Site Plan and Development Agreement. Upon presentation of said letter,the CITY through its City Attorney shall obtain a written Agreed Order modifying the Consent Judgment in conformance with the Site Plan and Development Agreement approving all changes thereunder. ARTICLE X MISCELLANEOUS PROVISIONS A. This Agreement shall be binding on and inure to the benefit of the Parties, their respective heirs, successors and assigns, and shall be enforceable according to its terms and conditions under the laws of the State of Illinois. B. The various parts,sections, and clauses of this Agreement are hereby declared to be severable. If any part, sentence, paragraph, section, or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction,the remainder of the Agreement shall not be affected thereby. C. In all other respects the original Consent Decree is hereby ratified,re-published,and confirmed. 8 03/08/2003 09,33 FAX 630 553 5764 DANIEL J. KRAMER 121002/011 I STATE OF ILLINOIS ) Revised March 6L209,3 )SS. COUNTY OF KENDALL ) DEVELOPMENT AGREEMENT FOR MONTALBANO j;1 T1l.DERS INC. "Coeleted'HOMes An Illinois Corporation FOR LONOFORD LAKES DEVELOPMENT Prepared by&Room to: Law Offices of Daniel 3.Kramer 1107A S. Bridge St. Yorkville,IL 60560 630.553.9500 1 03/06/2003 09.33 FAX 630 553 5764 DANIEL J. KRAMER 003/011 DEVELOPMENT AGREEMENT This Development Agreement,hereinafter referred as to"Agreement",is made and entered Iinto this day of 2003,by and between Montalbano g3ajagjaaw an .. ., DN.t.dt HomHooch '_w___._._.__•_) Illinois Corporation licensed and authorized to do business in the State of Illinois, hereinafter referred to as"DEVELOPER"and the United City of Yorkville,Illinois,a Municipal Corporation, hereinafter referred to as"CITY". The DEVELOPER and the CITY may hereinafter be referred to as the Parties. WITNESSETH WHEREAS,the DEVELOPER is an Illinois Corporation and the Developer'ofcertain real • property,hereinafter referred to as"Property",located in the CITY and legally described as set forth in Exhibit"A"attached hereto and incorporated by references as if more fully set forth;and WHEREAS, the Property is generally located south of Landmark Avenue, south-west of Marketplace Drive, and west of McHugh Road. The Property is zoned R-4 General Residence District and consists of approximately 13.648 acres; and WHEREAS, the CITY has determined that the terms and conditions set forth herein will serve a public use and will promote the health,safety,prosperity,security,and general welfare of the inhabitants and taxpayers of the CITY;and WHEREAS,the DEVELOPER, its vendors, grantees,assigns,successors, trustees,and all others holding any interest now or in the future, agree and enter into this contract, which shall operate as a covenant running with the land and be binding upon any developer and its representatives; NOW, THEREFORE, the CITY and the DEVELOPER, in consideration of the mutual covenants and agreements contained herein,do mutually agree as follows: ARTICLE I • LANDSCAPE AND BUFFERING The DEVELOPER covenants and agrees that it shall comply with and conform its landscape improvements to the Ordinance requirements of the CITY as they existed at the date of entry of the Consent Decree between the CITY and the predecessor in title to DEVELOPER herein. Further, landscaping shall be in conformance with all terms set out in the Consent Decree except as where specifically modified by this Agreement or Exhibit "B"which is attached hereto and incorporated herein by reference as the Final Landscape Plan entered into between the CITY and DEVELOPER. 2 03/06/2003 09.33 FAX 630 553 5764 DANIEL J. KRAMER 1004/011 ARTICLE II PROPERTY 12EYELOPMENT A. Subject to the provisions of Paragraphs B and C below, the DEVELOPER may construct,erect,and develop on the Property the improvements or buildings pursuant to the final site plan approved by the CITY. B. i. The DEVELOPER hereby agrees with the CITY that DEVELOPER may build sixty-two (62) single family attached townhouse or condominium dwelling units with parking and amenities provided on the approved Site Plan which is attached hereto and incorporated herein as Exhibit"C". ii. All building envelopes shall be as disclosed on the Site Plan attached hereto and incorporated herein as Exhibit"C". The CITY has expressly approved the configuration of lots and building envelopes as contained therein. C. DEVELOPER and CITY agree that the Final Site Plan and the architectural elements of the building to be constructed as shown on the final plans for the final development shall be substantially in accordance with Exhibit"C"with respect to the materials, architectural style, elevations and design. The CITY shall approve the Final Site Plan provided it is substantially in accordance with Exhibit"C". D. Roadway Improvements: i. Walnut Street: 1. DEVELOPER is to dedicate thirty-three (33) feet of right-of-way along Walnut Strcct as depicted on the Final Plat of Subdivision. . 2. The DEVELOPER is to construct a sidewalk along the southern right- of-way of Walnut Street between Route 47 (Bridge Street) and Freemont Street. a. Final alignment and grade of this sidewalk will be determined in the field. b. The sidewalk shall be constructed through gravel driveways and butted up against concrete or bituminous driveways. 3. The DEVELOPER is to construct a sidewalk along the northern right- of-way of Walnut Street from Freemont Street to the eastern property line. 3 03/06/2003 09: 34 FAX 630 553 5764 DANIEL J. KRAMER Z005/011 4. The DEVELOPER shall regraddrestare areas where new sidewalk is constructed. ii. McHugh Road: 1. DEVELOPER is to dedicate forty (40) feet of right-of-way along McHugh Road as depicted on the Final Plat of Subdivision. 2. The CITY is not requiring the DEVELOPER to provide sidewalks. along McHugh Road. iii. Freemont Street: • I. DEVELOPER is to dedicate sixty (60) feet of right-of-way as depicted on the Final Plat of Subdivision to extend Freemont Street from Walnut Street to Landmark Avenue. 2. The DEVELOPER is required to provide sidewalks along both sides of Freemont Street as depicted on the Final Engineering Plans. 3. The existing detention pond side will have B6-12 curb and gutter. The east side of Freemont Street has a townhomc building fronting on it and will be improved with a M3-12 roll curb. iv. ustin Lane: Deleted:lonsfold• 1. The DEVELOPER is required to dedicate to the CITY sixty(60)feet of right-of-way(known as Longford Lane)as depicted on the Final Plat of Subdivision. 2. DEVELOPER is to provide sidewalk along the western/southern side of Longford Lane as depicted on the Final Engineering Plans. 3. The western/southern side of Longford Lane shall be M3-12 curb and gutter. The eastern/northern sidc of Longford Lane shall have B6.12 curb and gutter. v. Landmark Avenue: 1, In order to connect to existing public facilities,the DEVELOPER will nccd to saw cut a portion of Landmark Avenue. 4 03/06/2003 09.34 FAX 630 553 5784 DANIEL J. KRAMER 2006/011 E. Emeraencv Access: i. The DEVELOPER is required to install and maintain a twenty(20)foot wide hard surface emergency access lane to be located on Lot 1 I as depicted on the Final Engineering Plans (connecting the private driveway to Marketplace Drive). ii. The emergency access lane shall be constructed to support a fifty-five thousand(55,000)pound vehicle. iii. Landscaping shall be provided adjacent to the emergency access lane as shown on the Landscape Plan. iv. The corners of the emergency access lane shall be clearly defined so that emergency personnel can locate the lane quickly. v. DEVELOPER shall plant grass or similar ground cover to grow through grasscrete so that the area affected does not appear to be a normal access but one restricted for emergency access use. In the event the police department or the public works department of the CITY determines that the public is in fact using said emergency access for non-emergency use,the CITY reserves the right to require the DEVELOPER to place a decorative gate, chain, or similar break-away barrier to prevent non-emergency use. • ARTICLE III BUILDING SETBACKS In construction of the proposed townhome units above referenced in the terms of this Agreement,the following building setbacks shall be adopted in the development and construction thereof: A. Fifty(50)feet from the western lot lint B. Forty(40)feet from the Walnut Street right-of-way C. Thirty(30) feet from the Longford Lane right-of-way D. Twenty(20) feet from the Landmark Avenue right-of-way E. Thirty(30) feet from the eastern side of the Freemont Street right-of-way F. Twenty(20)feet from the western side of the Freemont Street right-of-way 5 03/06/2003 09 34 FAX 630 553 5764 DANIEL J. KRAMER 12j0o7/011 G. Twenty(20)feet from the Marketplace Drive right-of-way H. Twenty(20)feet from the McHugh Road right-of-way I Forty(40)feet from thc southern property line of Lot 11 J. Forty(40)feet from the property line abutting a tract described by Trustee's Deed recorded June 6, 1982 as Document No.82-2359(a.k.a. PIN 02-28-326-006) K. Minimum of twenty(20)foot setback between buildings ARTICLE IV STORM WATER MANAGEMENT A. As to detention ponds constructed totally upon DEVELOPER's subject property, DEVELOPER shall through the creation ofits Homeowners'Association provide for maintenance of those detention ponds as the sole and separate obligation of said Homeowners' Association. In regard to a third detention pond that currently exists adjacent to the site,this Development Agreement shall in no way alter any right or obligation that may exist as a covenant running with the land being developed by DEVELOPER and executed by its predecessor in title obligating the subject real property to maintenance obligations thereof. If any obligation exists on the subject parcel to maintain or contribute to the maintenance of the off-site detention, said obligation shall be that of the Homeowners' Association for Longford Lakes Development. B. Attack-Up Special Tax Service Area shall be created by thc CITY,a Consent shall be executed by the DEVELOPER,and an Enabling and an Enacting Ordinances shall be created and passed by the City Council of the CITY providing for payment of all maintenance obligations as to common landscape,open space,signage,berming,and detention pond maintenance and repair responsibilities including any other common areas attributable to the Homeowners' Association in the event the Homeowners' Association fails to perform any of this obligations. The determination by the City Council of the CITY shall be final as lu the decision to make any levy as to the Back- Up Special Tax Service Area in the event the CITY finds that the Homeowners' Association is not maintaining its responsibilities thereunder. C. There shall be a minimum ten(10)foot wide level arca between the high water line and the adjacent right-of-way with the requirement of providing a tree to Iv punted at fifty fapt(50' Jniervals nutsuant to the Landscape Plan. 6 03/06/2003 09.34 FAX 630 55.3 5764 DANIEL J. KRAMER el 009/011 D. All ponds, including the one previously constructed, will need to be landscaped to meet CITY standards(as noted above,the standards in the April 7, 1999 Landscape Ordinance will be used). ARTICLE V WATER SERVICE AND BILLING The CITY has represented to the DEVELOPER it has an adequate supply of potable water to the subject site. DEVELOPER has specifically requested the CITY for permission to install separate shut-offs per building but to be permitted to pay the water bill as one(1)billing for the entire subject site. DEVELOPER consents with the CITY to include the obligation to pay all water bills as an item that can be levied under the Back-Up Special Tax Service Arca in the event the Homeowners' Association that has primary responsibility for payment of water bills fails to timely perform its obligations hereunder. ARTICLE VI PARK AND SCHOOL CONTRIBUTION A. CITY and DEVELOPER agree that the donation for park purposes shall be a cash contribution in lieu of land. The cash contribution shall be computed in accordance wit the Lund-Cnsh Ordinance that wn5 in effec t)a rim thn1 • e e n gnsent_ • oekted:, umemh�4.cm'ine4 a Decree was approved as to the subject property—said amount being Sixty-Five "°WII"°j�`Mak_ 1 Thousand Eight Hundred Six n Dollars and 0Q/1 QQ f$6 3J 6,001.payable pro-law at the time of issuance of building permit by the CITY for each building,based upon the number of dwelling units contained therein. B. CITY and DEVELOPER agree that the donation for school purposes shall be a cash contribution in lieu of land. The cash contribution shall be computed in accordance with,the Lond-Cash Ordinance that was in effect at the time the underlying Convent Deleted: issue to be determined At Decree was approved as to the subject property, said amount being.Forty-Three G4"'""""°'`"` "'9'` Thousand Five Hundred Twenty Dollars and 00/100{$43,520.001,payable pro-rata at the time of issuance of building permit by the CITY for each building. based upon the number of-dwelling units contained therein, ARTICLE VII SANITARY SEWER DEVELOPER and CITY acknowledge that sufficient sanitary sewer capacity exists to permit the total development of the subject parcel with sixty-two(62)townhome units, 7 03/08/2003 09 . 34 FAX 630 553 5764 DANIEL J. KRAMER It 009/011 ARTICLE VIII BUILDING CODE COMPLIANCE DEVELOPER shall be governed by the language of the original Consent Decree as to conformance to specific building codes and any changes$herefrom shall• tnutuallyasreel uzity the ... (o.ieted:*n.mma.. parties. DEVELOPER,has.agreed to contribute the sum of Nine Thousand Three Hundred Dollars • oelexd:%w....,iy and 00/100($9,300.00)at the rate of One!-Hundred Fifty Dollars and 00/100($150.00)per dwelling unit payable at the time of recording of Final Plat of Subdivision for construction of a CITY municipal building. ARTICLE IX CONSENT DECREE COMPLIANCE DEVELOPER and CITY acknowledge that the subject property is bound by the terms of a Consent Decree affecting the subject property previously entered in the Circuit Court of Kendall County. Prior to approval of the Site Plan and Final Plat of Subdivision,DEVELOPER shall secure a letter from Inland approving the Site Plan and Development Agreement. Upon presentation of said letter,the CITY through its City Attorney shall obtain a written Agreed Order modifying the Consent Judgment in conformance with the Site Plan and Development Agreement approving all changes thereunder. ARTICLE X MISCELLANEOUS PROVISIONS A. This Agreement shall be binding on and inure to the benefit of the Parties, their respective heirs,successors and assigns, and shall be enforceable according to its terms and conditions under the laws of the State of Illinois. B. The various parts,sections,and clauses of this Agreement arc hereby declared to be severable. If any part, sentence, paragraph, section, or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction,the remainder of the Agreement shall not be affected thereby, C. In all other respects the original Consent Decree is hereby ratified,re-published,and confirmed. 8 03/06/2003 Os 34 FAX 630 553 5764 DANIEL J. KRAMER 1�J010/011 D. All notices provided for herein shall be in writing and shall be deemed effective when personally delivered or three days after such notices have been mailed be certified or registered mail,postage-prepaid,return receipt requested,to the Parties at the addresses given below or at such other address as may be specified by written notice. If to DEVELOPER: Montalbano Homes Attn: Attorney Mike McGurn 2206 Midwest Rd. Oak Brook, IL 60523 If to the CITY: United City of Yorkville United City of Yorkville Attn: Daniel Kramer, City Attorney Attn:. Tony Graff,City Administrator 1107A Bridge Street 800 Game Farm Road • Yorkville, IL 60560 Yorkville, IL 60560 IT WITNESS WHEREOF,the Parties have executed this Agreement as of the day and year first above written. United City of Yorkville,Illinois By: Arthur F. Prochaska,Jr.,mayor ATTEST: City Clerk MONTALBANO,BUILDERS,INC., (Deleted:NOMEc An Illinois Corporation By: Attest: 9 03/06/2003 09 :34 FAX 630 553 5764 DANIEL J. KRAMER 2)011/011 EXHIBIT LIST • Exhibit"A" - Legal Description Exhibit"B" - Final Landscape Plan Exhibit"C" - Approved Site Plan 10