City Council Packet 2003 04-29-03 _`,cs,® crT`
Q nr_ ,
United City of Yorkville
ii wii_twoball-Oil 1836
EST.
County Seat of Kendall County
800 Game Farm Road
Cl) Yorkville, Illinois 60560
0 l � 0 Phone:630-553-4350
'P, , K v�� Fax:630-553-7575
AGENDA
CITY COUNCIL SPECIAL MEETING
BEECHER COMMUNITY CENTER
7:00 PM
Tuesday, April 29, 2003
Call to Order: 7:00 p.m.
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Rich Sticka Valerie Burd Marty Munns Joe Besco
Paul James Larry Kot Mike Anderson Rose Ann Spears
Establishment of Quorum:
Motion to Approve Special Census Contract with the US Census Bureau
-----------------------------------------------------------------------------------------------------------------------
Public Hearings:
1. PC 2001-06 Grande Reserve: MPI-2 Yorkville North LLC, MPI-2 Yorkville Central LLC, and MPI-2
Yorkville South LLC, petitioners, have filed an application with the United City of Yorkville requesting
annexation to the United City of Yorkville and rezoning from Kendall County A-1 Agricultural to United
City of Yorkville R-2 Planned Unit Development. The real property consists of approximately 1,127.30
acres and is located South of Galena Road and North of Route 34, Bristol Township, Kendall County,
Illinois.
Additional Business:
Adjournment: -
• ,N1 OF co
aP46. , �� UNITED STATES DEPARTMENT OF COMMERCE
�. 9T Economics and Statistics Administration• _-_ • U.S. Census Bureau
%), E, e Washington, DC 20233-0001
&?•ATES
February 5, 2003
United City of Yorkville
Attn: Anton Graff
800 Game Farm Road
Yorkville, Illinois 60560
Dear Mr. Graff:
This will acknowledge receipt of your check in the amount of$200 for a cost estimate for a
special census of the United City of Yorkville, Illinois.
The estimated total cost of the special census of the United City of Yorkville, based on your
population estimate of 7,700, is $84,157. Of this amount, $56,913 is paid to the Census Bureau
in advance, and $27,244 is held by the city to pay local persons who work on the special census.
We are enclosing two copies of the Memorandum of Understanding for the special census.
Please read the Memorandum of Understanding carefully, giving particular attention to the Terms
sections, so you are aware of the responsibilities of all the parties involved.
As indicated in Terms item B(3)(a), the cost of the special census could increase significantly if
sufficient applicants are not provided due to the additional time the Census Bureau supervisor
would have to spend in recruiting applicants.
It will be necessary to have an authorized local official sign and complete both copies of the
Memorandum of Understanding in the section designated "FOR THE GOVERNMENTAL
UNIT." If you wish to have us begin work on the special census, please forward a check for
$56,913, payable to Commerce-Census, along with both signed copies of the Memorandum of
Understanding to the following address:
Bureau of the Census
P.O. Box 277943
Atlanta, GA 30384
Attn: Special Censuses
Enumerators will use maps showing the current boundaries of the United City of Yorkville in the
special census. Approximately 4 weeks after receipt of your initial payment, you will receive
copies of the census maps and specific instructions for updating these maps. We will send maps
that show the corporate limits of United City of Yorkville based on the latest information we
have available.
USCENSUSBUREAU
Helping You make Informed Decisions www.census.gov
2
We require ordinances and plats for annexations not shown, and any other changes to the
corporate limits must be documented. Questions regarding the corporate limits must be resolved
before the special census begins.
Our preparatory work will require approximately 120 days before the special census date and
after receipt by us of the satisfactorily updated maps. Final results will be available
approximately 16 weeks after completion of the special census. Although we cannot guarantee a
specific date for receipt of the final data, we will make every effort to deliver the data as soon as
possible after completion of the enumeration. If you require the data by a specific date, please
inform us of that date when you return the signed agreements.
Please note that the Census Bureau will provide the data to any Federal, state, or local official, or
other individual upon receipt of a written request. If you have questions or require further
information, please call the Office of Special Censuses at 301-763-1429 or fax 301-457-8329.
Sincerely,
Brian on.•han
Chief, iel• Division
Bureau of the Census
Enclosures
•
�••�;;•bF(,.. MEMORANDUM OF UNDERSTANDING NO.
Q�v` °''`' 0t UNITED CITY OF YORKVILLE, ILLINOIS
! 1. AND THE UNITED STATES OF AMERICA
1 44 DEPARTMENT OF COMMERCE
10�F ,,F <<< BUREAU OF THE CENSUS
Memorandum of Understanding
between the United States of America,Department of Commerce,Bureau of the Census,
(hereinafter referred to as the Census Bureau)
and
the United City of Yorkville,Kendall County,Illinois.
(hereinafter referred to as the Governmental Unit).
INTRODUCTION
1. The Governmental Unit has requested that a special census be taken under the authority of Title 13, United
States Code,Section 196.
2. Section 196 of Title 13 authorizes the Secretary of Commerce to take a special census for a state, local,or
tribal government upon payment of the actual or estimated cost.
3. The Governmental Unit is willing to pay all costs of taking the special census including,but not limited to,
appropriately furnished office quarters,total compensation of all field enumeration and supervisory personnel,
compensation of Census Bureau headquarters and regional office personnel for time allocated to the special
census,overhead for headquarters and regional offices,processing and tabulation of data,and all other costs
attributable to taking the special census.
4. In taking the special census,the Governmental Unit is directly responsible for recruiting and compensating all
field personnel determined necessary by the Census Bureau for taking the special census. Notwithstanding the
Governmental Unit's responsibility for recruitment and compensation,such field personnel shall be and
remain employees of the Census Bureau, subject to all appropriate Federal laws, and under its direct
supervision. In this regard,the Census Bureau reserves the right to reject persons recommended by the
Governmental Unit if such persons fail to meet employment criteria.
TERMS
Acknowledging the foregoing,the parties agree as follows:
A. (1) The Census Bureau shall designate one or more experienced employees to direct the taking of the
special census.
(2) The Census Bureau employee(s)shall oversee all aspects of the enumeration including the hiring,
training,and separation of enumerators,crew leaders, and other temporary personnel employed locally
to take the special census. The designated Census Bureau employee(s)Shall exercise day-to-day
technical supervision of these employees.All such temporary personnel shall be Federal Government
employees and neither the Governmental Unit nor any representative of the Governmental Unit shall
supervise,exercise control over, or in any other way interfere with such employees in the performance
of their responsibilities.
B. (1) The Governmental Unit shall update maps of the proposed census area in accordance with instructions
provided by the Census Bureau. The Governmental Unit shall provide any certification of legal
boundaries within the proposed census area as required by the Census Bureau. Once the
Governmental Unit boundaries have been certified by the Census Bureau,these boundaries will
become the official boundaries for the special census. Any annexations after the Governmental Unit has
certified its boundaries will not be included in the special census. The special census will not be
scheduled until these obligations have been completed to the satisfaction of the Census Bureau.
(2) The Governmental Unit shall supply,free of charge, satisfactory office quarters equipped with
telephone(s),office furniture,photocopier, fax machine,and other equipment and furnishings as
determined necessary and proper by the Census Bureau. These quarters must meet all security and
confidentiality requirements as agreed to by the Census Bureau representative.
MOU No.:
United City of Yorkville, Illinois
(3) The Governmental Unit shall recruit sufficient qualified applicants for enumerators,crew leaders,and
other positions as may be needed to complete the special census. Employees shall be selected for
employment and separated under standards established by the Census Bureau,and shall take an oath or
affirmation, as required,to protect the confidentiality of the information they collect. The Census
Bureau reserves the right to reject any persons recommended by the Governmental Unit if such persons.
fail to meet the established employment standards. The Governmental Unit shall be responsible for all
administrative operations relating to the reconcilement and payment of these employees. The
Governmental Unit shall also comply with all applicable federal, state,and local laws,including but not
limited to those pertaining to the Equal Employment Opportunity Act and the Fair Labor Standards Act
applicable to these employees, and shall complete and file any and all reports required thereunder.
(a) In the event that sufficient suitable applicants are not furnished by the Governmental Unit for the
necessary positions and the Census Bureau must expend funds to obtain applicants to fill the
remaining positions,the Governmental Unit agrees to reimburse the Census Bureau for those
additional expenses. This will increase the costs estimated in B.(4). and B.(5). In addition, if the
Governmental Unit fails to provide sufficient suitable applicants,delays in completing the special
census may occur.
(4) (a) The Governmental Unit shall pay directly enumerators,crew leaders,and others hired locally to
conduct the actual enumeration,at rates of pay fixed by the Census Bureau, The compensation of
such enumerators,crew leaders, and others shall be paid to them directly by the Governmental Unit
upon approval by the designated Census Bureau employee. The Governmental Unit shall pay or
withhold from the compensation paid to the enumerators,crew leaders,and others locally employed
all amounts necessary for Social Security,federal,state,and local income tax,continuation of pay,
or other sums required to be paid or withheld by federal,state,or local laws. The amount necessary
to cover these expenses,not including worker's compensation and continuation of pay, is estimated
to be$27,244. The Governmental Unit agrees that these funds will be available for disbursement
upon approval of the designated Census Bureau employee.
(b) The Government Unit shall reimburse the Census Bureau for all funds expended by the Census
Bureau resulting from payments to the Department of Labor under applicable federal workers'
compensation and unemployment benefits laws.
(c) The Governmental Unit shall reimburse the Census Bureau and/or the United States for all funds
expended in the processing, investigation and defense of all administrative and/or judicial claims
regarding the actions of temporary employees arising from their employment pursuant to this
Memorandum of Understanding(MOU). In addition,the Governmental unit agrees to indemnify
the Census Bureau and/or the United States for any settlements and/or judgments incurred by the
latter as a result of the actions of temporary employees arising from their employment pursuant to
this MOU.
(5) In addition to the salary expenses to be paid directly by the Governmental Unit to all temporary
employees hired locally,the Governmental Unit agrees to pay all other expenses related to the
taking of the special census, including but not limited to(a)administrative and technical work
performed by headquarters and regional personnel;(b}printing and preparation of enumeration
questionnaires and related materials;(c)map preparation;(d)tabulation expenses;(e)the cost of
the designated Census Bureau employee's salary,allowances for subsistence at the standard
federal rate per day,traveling expenses,other reasonable and necessary expenses,and overhead
and other charges applicable to these costs; and(f)other incidental expenses incurred by the
Census Bureau in completing the special census. Based on an estimate of the population of
7,700,the estimated cost for these services is$56,913. A payment of that amount shall be
furnished to the Census Bureau before any work on the special census is performed. The
advance payment will be adjusted to actual costs and billing or refund made as appropriate. This
payment is for Census Bureau costs referenced in this item and excludes those directly payable
by the Governmental Unit under item B.(4)above.
(6) In accordance with B.(5), if actual cost exceeds the advance payment,the additional payment to
the Census Bureau is due in full,30 days from the date of the invoice. A late charge shall be
imposed on the overdue amount for each 30-day period or portion thereof during which the
remittance is due. The late charge will be based on a percentage rate equal to the current value of
funds to U.S. Treasury in accordance with Treasury fiscal requirements.
C. Notwithstanding the Governmental Unit's direct payment of compensation, all temporary enumerators,
crew leaders,and others hired locally to conduct the special census are employees of the Federal
Government. Therefore,regarding the negligent or wrongful acts of any temporary employees arising from
their employment pursuant to this MOU,any claims and/or litigation arising from said acts will be
adjudicated pursuant to the Federal Tort Claims Act,28 U.S.C.2671 et seq.(see section B.(4)(c)herein
regarding reimbursement and indemnification requirements).
MOU No.:
United City of Yorkville, Illinois
D. The individual information collected by the enumerators on the special census questionnaires is strictly
confidential pursuant to the provisions of Title 13,United States Code, and the questionnaires shall be
controlled by and returned directly to the authorized representative of the Census Bureau. All such special
census questionnaires and all other papers relating to the special census are the property of the Census
Bureau and under the law may only be made available to and examined by Census Bureau officials and
employees. Unlawful disclosure subjects employees to a fine of up to$250,000 or imprisonment of up to 5
years,or both.The Census Bureau shall provide to the Governmental Unit the official population and
housing unit count derived from the special census at the earliest practicable date after completion of the
enumeration and the processing required to produce the statistical results. This count,which shall be as of
the date of the special census,will be provided in writing and signed by an appropriate Census Bureau
official.
The Census Bureau will not guarantee delivery of the final count by any specified date and shall not be
held responsible for any loss or damages suffered by the Governmental Unit due to the data not being
available by a specific date.The Governmental Unit accepts that responses to a special census,unlike a
decennial census,are voluntary and some respondents may choose to not answer some questions. When
this happens,the Census Bureau will make every effort to collect as much information as possible. If the
Census Bureau cannot obtain information directly from respondents,the Census Bureau will follow
statistical procedures to assign the missing information based on information provided by people in the
housing unit or from people from neighboring housing units. The Governmental Unit also accepts that,to
complete the count of the group quarters population, it may be necessary for the Census Bureau to obtain
information for people residing in certain institutions(such as correctional facilities with security issues)
from administrative records rather than from the respondents themselves. The Census Bureau will
provide detailed statistical results to the Governmental Unit subject to limitations imposed by Title 13,
United States Code,to protect the confidentiality of respondents.
The Census Bureau can only use the special census counts in the intercensal population estimates program
if: 1)the entire area of a governmental unit is included in the special census,2)the legal boundaries of the
governmental unit correspond to those used in the Population Estimates program(boundaries legally in
effect on January 1 of the estimates year),and 3)the boundaries are reported to the Census Bureau for
processing by April 1 of the estimates year,and 4)final approved counts from the Special Census
enumeration are ready by August 1 of the estimates year.
If a Governmental Unit requests a special census for only a portion of their area,they do so with the
understanding that the results of this partial special census will not be included in any subsequent Census
Bureau population estimates.The Governmental Unit shall accept as final the official population count
and other statistical results when provided by the Census Bureau.
E. This MOU may be terminated in writing by the Governmental Unit before enumeration begins. In the
event of termination of the MOU,the Census Bureau will be reimbursed by the Governmental Unit for
costs incurred or obligated prior to the date of termination. Once the enumeration has commenced,it will
be carried to completion,the data will be processed, and the results will be reported. The Census Bureau
may terminate in writing this MOU in whole or in part,when it is in the Federal Government's interest. If
this MOU is terminated,the Census Bureau will return any unused funds to the Governmental Unit.
F. In the event a dispute arises under or related to the terms of this MOU, and before any legal action is taken,
the Parties mutually agree to select a forum for alternate resolution of the dispute.
FOR THE GOVERNMENTAL UNIT FOR THE CENSUS BUREAU
BY: BY:
NAME: DATE: Brian Monaghan DATE:
Chief,Field Division
TITLE: Bureau of the Census
•
Form SC-3
4/12/2002
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10 10,000 11 ,500 84
11 10,000 11 ,500 87
12 11 ,000 12,650 92
13 11 ,000 12,650 50
14 12,000 13,800 116
15 12,000 13,800 61
16 11 ,000 12,650 98
17 12,000 13,800 159
18 12,000 13,800 58
19 12,000 13,800 59
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$ 3 770 000. High School Campus
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nImprovements rive
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$5732350 - Kennedy Road/Mi11 Road "'. )
$250,000 - Signalize Intersection - rye v..,�
$303,750 - Kennedy Road/N. Access Drive (stieeepppLLY;'�. iN.w. `F
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$573,350 - Kennedy Road/S. Access Drive I ;q.. F i
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$1,950,450. Total Improvement Cost '-it 1 41_.—,,,,...L.
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Mill Road Improvements Myr R e
303 750 - Mill Road/W. Access Drive `" -"� •' 1'
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$303,750 - Mill Road/East Access Drive ` `+'=�` rN "' "'''
$911,250. Total Improvement Cost 1I ""''` „',.> `I tillir 1,- — r, • ifi.-tut b
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Bristol Ridge Road Improvement s ,
$573 350 - Bristol Ridge Rd./Kennedy Re. 11,11 , ,, _ ,
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$303 750 - Bristol Ridge Rd./S. Access Driv-,-
$8775100 Total Improvement Cost• AllU
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US Route 34 Improvements
$303 750 - US Route 34/E. Access Drive " °"' 7--- -.. c
$303,750 - US Route 34/Bristol Ridge Rd _ ; tl �' 1'
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$303,750 - US Route 34/W. Access Drive F9!A% �- •"$ - �1
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$1,161,250. Total Improvement Cost ., I::Pirl:'fiN
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$1,950,450 - Kennedy Road , T;( /
$911,250 - Mill Road 4. 4.17°.1:47:4i4..:,1"; 1-::';'
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$ 877,100 - Bristol Ridge Road � ' '� 1-7---'.,-,--i-----!!-
$1,161,250 - US Route 34 �jY . ;'-
$5,203,800 - Total Improvement Costs .� 'm . 1:
Establishment of Road Fund = 4
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e • ''
$5,300,000 — Total Road Fund Contributions ! lf�N, JI t',1,;104.‘r I ; ' ,�f j 1
Total Adjacent/Off-Site Road Contributions „^ I- i 401.. , .4,
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