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City Council Packet 2003 09-23-03 United City of Yorkville County Seat of Kendall County EST.% iii.wallIa1836 800 Game Farm Road CO Yorkville, Illinois 60560 AGENDA Q I :71-11,5 Phone:630-553-4350 lb7`w�2 Fax:630-553-7575 CITY COUNCIL MEETING ` LE BEECHER COMMUNITY BUILDING, AUSTIN ROOM 7:00 PM Tuesday, September 23, 2003 Call to Order: 7:00 p.m. Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Rich Sticka Valerie Burd Marty Munns Joe Besco Paul James Larry Kot Wanda Ohare Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Ad-hoc: Technology Committee 7:00 p.m., Monday, October 27, 2003 6:30 p.m., To Be Announced City Hall Conference Room City Hall Conference Room Economic Development Committee: 7:00 p.m., Thursday, October 16, 2003 City Hall Conference Room Administration Committee Meeting: Ad-hoc: Tourism Committee 6:30 p.m., Thursday, October 9, 2003 6:30 p.m., Monday, October 20, 2003 City Hall Conference Room City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., Thursday, September 25, 2003 City Hall Conference Room Public Hearings: 1. PC 2003-14 Go-Tane Service Stations, Inc., petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois requesting annexation to the United City of Yorkville and rezoning from Kendall County A-1 Agricultural to United City of Yorkville B-3 Service Business District. The real property consists of approximately 2.14 acres East of Route 47 and 425.04 feet South of Route 34, Bristol Township, Kendall County, Illinois. City Council Meeting Agenda September 23, 2003 Page 2 Citizen Comments: Presentations: None Consent Agenda: 1. Resolution Approving Heartland Circle Final Plat -authorize Mayor and City Clerk to execute 2. IMLRMA Revised Intergovernmental Contract and By-Laws-authorize Mayor and City Clerk to execute 3. Human Resource Committee - Approval of List of Historical Street Names 4. Certificate of Occupancy- Site Inspection Form 5. New Sergeant's Position Request -Effective on or about December 1, 2003 6. An Ordinance Amending City Code to Allow Telephone Conference Voting by Alderman-authorize Mayor and City Clerk to execute Plan Commission /Zoning Board of Appeals: Minutes for Approval (Corrections and Additions): Minutes of City Council— August 26, 2003 Minutes of Committee of the Whole— August 5, 2003 Bill payments for approval from the current Bill List(Corrections and Additions): Checks total these amounts: $ 678,207.72 (vendor) $ 122,594.94 (payroll period ending 9/8/03) $ 800,802.66 (total) Reports: Mayor's Report: Attorney's Report: City Clerk's Report: 1. Rural Bond Bank Certificate Order City Council Meeting Agenda September 23, 2003 Page 3 Reports (con't): City Treasurer's Report: City Administrator's Report: 1. Special Census Update 2. City Hall Build-out Schedule Finance Director's Report: Director of Public Works Report: Chief of Police Report: Executive Director of Parks& Recreation Report: Community&Liaison Report: Committee Reports: Public Works Committee Report: 1. Greismann Easement (Bruen Street Lift Station Sanitary Sewer Easement) 2. South Water Tower Easement Plat Economic Development Committee Report: 1. PC 2002-06 Menard's Residential Preliminary Plan 2. PC 2003-14 Go-Tane Service Stations, Inc. Annexation&Zoning-B-3 Service Business District Public Safety Committee Report: 1. No Report. Administration Committee Report: 1. No Report. City Council Meeting Agenda September 23, 2003 Page 4 Additional Business: Executive Session: 1. For the purchase or lease of real property for the use of the public body. 2. For the purpose of discussing litigation against, affecting, or on behalf of the public body. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 —2004 PUBLIC WORKS: Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chair: Alderman Munns Streets and Alleys YBSD Committee: Alderman Sticka Sanitation and Waste Committee: Alderman Kot ECONOMIC DEVELOPMEN11 Committee Departments Liaisons Chairman: Alderman Sticka Planning&Building&Zoning Chamber of Commerce Vice Chair: Alderwoman Burd Business&Economic Dev. Kendall County Econ. Dev. Committee: Alderwoman Ohare Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention& Tourism Council Downtown Re-development PUBLIC SAFETY; Committee Departments Liaisons Chairman: Alderman Kot Police Human Resource Comm. Vice Chair: Alderwoman Ohare Schools School District Committee: Alderwoman Spears Public Relations KenCom Committee: Alderman James City Council Meeting Agenda September 23, 2003 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 –2004 (con't) ADMINISTRATION Committee Departments Liaisons Chairman: Alderwoman Spears Finance Metra Vice Chair: Alderman James Public Properties Library Committee: Alderwoman Burd Personnel Cable Consortium Committee: Alderman Munns AD-HOC: TECHNOLOGY! Committee -_ ----- Chairman: Alderman Munns Vice Chair: Alderman Kot Committee: Alderman Sticka Committee: Alderwoman Ohare AD-HOC: TOURISM _ ---i— Committee ^_-----'— Chairman: Alderwoman Burd Vice Chair: Alderwoman Spears Committee: Alderman James Committee: Alderman Besco 09/17/2003 14 55 FAX 630 553 5764 DANIEL J. KRAMER a 002/003 STATE OF ILLINOIS ) ss COUNTY OF KENDALL ) RESOLUTION NO. 03- RESOLUTION APPROVING FINAL PLAT FOR UNITS 1, 2 and 3 OF HEARTLAND CIRCLE SUBDIVISION WHEREAS, the City Council of the United City of Yorkville has considered a Petition to approve the Final Plat of Units 1, 2 and 3 of Heartland Circle Subdivision; and WHEREAS, City Council of the United City of Yorkville has received a positive recommendation from the Plan Commission of the United City of Yorkville recommending approval of said Final Plats of Subdivision for Units 1, 2 and 3 of Heartland Circle Subdivision; and WHEREAS, a Public Hearing was held before the Plan Commission of the United City of Yorkville for the purposes of approving the Final Plats of Subdivision for Units I, 2 and 3 of Heartland Circle Subdivision; and WHEREAS, upon do consideration by the Plan Commission of the United City of Yorkville and the City Council of the United City of Yorkville the Final Plats of Subdivision for Units 1, 2 and 3 of Heartland Circle Subdivision is substantially similar to the Preliminary Plat of Subdivision approved by the Plan Commission of the United City of Yorkville and the City Council of the United City of Yorkville;and WHEREAS, upon do consideration by the Plan Commission of the United City of Yorkville and the City Council of the United City of Yorkville, approval of the Final Plat of Subdivision is deemed to be in the best interest of the orderly development of the project, and not 09/17/2003 14. 55 FAX 630 553 5764 DANIEL J. KRAMER 1003/003 harmful to public welfare,surrounding property values, nor injurious to residence of the City: NOW THEREFORE, upon Motion duly made, seconded and approved by a majority of those members of the City Council voting the following action is taken by the City Council: 1. The Final Plats of Units 1, 2 and 3 of Heartland Circle Subdivision is approved. PASSED and approved this day of , 2003. WANDA OHARE JOSEPH BESCO VALERIE BURT.) PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois, this day of , A.D. 20 . MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County,Illinois this day of , A.D. 20_ Attest: CITY CLERK Prepared by: Law Offices of Daniel J. Kramer 1107A S. Bridge Street Yorkville, Illinois 60560 630.553.9500 09/1B/2003 12: 17 FAX 630 553 5764 DANIEL J. KRAMER 1002/003 ?�,�s,D Cep` 0 United City of Yorkville 1 1r. ,111,111"--tt1361 County Seat of Kendall County 800 Game Farm Road —:-:I4-::::-- { Cf)— Yorkville,Illinois 80580 0 ` Ill \ O Phone.630.553.4350 9 ' " .? Fax 630-553-7575 v September 18, 2003 Tony Graff, Administrator United City of Yorkville 800 Game Farm Rd. Yorkville,IL 60560 RE: Risk Management Dear City Council: Please be advised that I have reviewed the Risk Management documents that were before the United City of Yorkville Committee of the Whole on September 16, 2003. As discussed at the Committee of the Whole Meeting,these documents are essentially definitional and would not result in any changes to any contracts. Should you have any further questions,please feel free to contact my office. Very,trul:, .urs, , . 4, , ,%__________„,,,,, Kelly A. Kramer Attorney at Law KAK:rg 09/18/2003 12: 17 FAX 630 553 5764 DANIEL J. KRAMER a 003/003 A VD CO. O -: United City of Yorkville Seat Kendall County mr.c 1138 800 GCountyame FarmofRoad .4 ` V) Yorkville. Illinois 60560 O t .j,,,, • O Phone:630-553-4350 '4 .. ', . ,2 Fax:630-553-7575 September 18, 2003 Tony Graff, Administrator United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 RE: Certificate of Occupancy Dear City Council: Please be advised that I have reviewed the Certificate of Occupancy/Site Inspection form presented to the Committee of the Whole on September 16, 2003. The only change that I would recommend to the form,would be the insertion of a provision providing for the United City of Yorkville to reserve the right to inspect any items that cannot be inspected at the time of issuance of the Certificate of Occupancy due to an impossibility. Otherwise, I believe that the form is acceptable and would recommend that the City of Yorkville City Council adopt the use of the form. Should you have any further questions,please feel free to contact my office. Very truly yo s, Kelly A. K t er Attorney at Law KAK:rg MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLIN HELD IN THE BEECHER COMMUNITY BUILDING, AUSTIN ROOM,908 GAME FARM ROAD, DRAFT ON TUESDAY,AUGUST 26,2003. Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pleage of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Munns Present Ohare Present Ward IV Besco Absent Spears Present Also present: City Clerk Milschewski,City Treasurer Powell,City Administrator Graff(arrived 7:27),City Attorney Kelly Kramer,Police Chief Martin(arrived 7:10),Executive Director of Parks&Recreation Brown and Finance Director Pleckham. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderwoman Spears asked that items#1 Snowbird Policy,#2 YBSD Intergovernmental Agreement and#5 Resolution for Grande Reserve SSA be removed from the Consent Agenda and be placed on the regular agenda under the Administration Committee Report. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M.,Monday, September 22,2003 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M.,Monday,September 15,2003 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 6:30 P.M.,Thursday,September 11,2003 City of Yorkville Conference Room 800 Game Farm Road Cancelled Public Safety Committee 6:30 P.M.,Thursday,August 28,2003 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee 6:30 P.M.,Tuesday, September 2,3003 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Tourism Committee 6:30 P.M.,Wednesday,August 27,3003 City of Yorkville Conference Room 800 Game Farm Road PRESENTATION Mayor Prochaska presented Army Specialist Robert H.Hill who recently returned from Iraq with a certificate of appreciation for his service to our county. PUBLIC HEARINGS None. The Minutes of the Regular Meeting of the City Council—August 26,2003-page 2 CITIZEN COMMENTS None. PRESENTATIONS NIU IMAP Report Dawn Peters,Sherrie Taylor and Greg Bielawski with the Center for Governmental Studies at Northern Illinois University(NIU)presented the report. Ms.Peters presented an overview of the Illinois Municipal Assistance Program(IMAP) developed by the Center for Governmental Studies. A Governance and Municipal Practices Assessment(GMPA)was done which consists of an overall review of how the City is organized, the governance and management environment,policies,plans and procedures,products and services provided and how prepared the community is to be effective in attracting and retaining economic development opportunities. Sherrie Taylor went over the methodologies used to compile the report(interviews with 24 key individuals in the community,GMPA questionnaires and checklists,previous community surveys and/or reports,etc),discussed specific categories that were assessed(policies/plans/manuals; community and economic development;etc.)and selected key documents(organization charts, budgets,police/fire pension reports,etc.). From this information was compiled into a report documenting issues,identifying themes,etc and then providing recommendations for improvement. Greg Bielawski went over the recommendations listed in the report: • Values,Mission,Goals&Objective Statements—recommended that the City engage a strategic thinking session with a trained experienced facilitator assisting to develop a vision for the city. • Organization Chart—the city needs a simple pictorial way to indicate who is in charge of what. • Municipal Budget—the current budget contains little information on how it was created, how revenues were determined or what the intended purposes for expenditures are. It was suggested that the Government Finance Officers Association(GFOA) Distinguished Budget Presentation Award criteria be considered for future budget preparation. • Capital Improvement Program(CIP)—enhancements to Yorkville's CIP would be the inclusion of facility expansion projects,identification of funding for the projects,a description of each project and the effects of the project on the budget. • Annual Financial Report—the city is required to implement Government Accounting Standards Board(GASB)Statement#34 for the fiscal year ended 2004-05. It was recommended to contact the Village of Carol Stream,the first municipality in Illinois to be fully GASB 34 compliant,for a methodology for valuing infrastructure. • Personnel Policy Manual—the city has a comprehensive personnel manual. It was recommended that a person be designated as the personnel officer. This person would be responsible for ensuring that personnel policies are followed uniformly • Purchasing Police and Practices—the city has a purchase Order Policy but there are a number of exceptions to it. It was recommended that a more comprehensive policy be adopted and implemented. • Economic Development Plan—the city has a current comprehensive plan however there is no written overall economic development plan for the city. It was recommended that the city prepare and adopt an economic development plan that identifies the types of businesses desired and the efforts needed to attract and retain investment. • Community Promotional and Marketing Pieces—the Yorkville Economic Development Corporation has attractive promotional materials and the city has a web page. It was recommend that all printed materials and web page be current and contain site-specific information. • City Council Operations—although it is necessary to have discussion before making decisions,too many meetings are counterproductive. It was recommended that the Council consider eliminating the council committee meetings and more effectively use the Committee of the Whole meetings. Also recommended was merging the Plan Commission and the Zoning Board of Appeals into one board. • Administrative Operations—as the city grows,the Mayor and City Council will need to rely more on a professional and trained staff. It was recommended that the City Council consider strengthening the role of the City Administrator to a fully functioning CAO capacity. Also recommended was the development of written procedure manuals for each department. • Communications—many of the contacts interviewed indicated a need for improved communications on all levels. It was recommended that the Mayor and City The Minutes of the Regular Meeting of the City Council-August 26,2003-page 3 • Administrator put out a bi-weekly newsletter to the council members and the city staff updating them on the progress and status of city affairs and projects. A recommendation to keep residents informed was a monthly live cable TV show during which the Mayor and City Administrator could provide brief updates on city affairs and accept called in questions. • Customer Service—the city is becoming home to more"customers"from the Chicago suburbs and their expectations and demands are different that those of Yorkville natives. It was recommended that the city implement a customer service program with emphasis on customer satisfaction and follow up steps. Also,a FAQ directory could be developed. • Technology—the city has recently completed a technology plan.It was recommended that a long range implementation plan be built on this. • Human and Physical Resources- As the city goes through the transition from a small town to a good sized suburban-like city,the staff is also going through a transition. The staff was seen as hardworking,responsive,dedicated and competent but obviously strained. It was recommended that as the city grows,staffing should be increased. A long range personnel needs assessment should be done by all departments. Also,there are a number of city services that can be provided through private resources. The use of college interns was also recommended. The city should also undertake an assessment of space needs and prepare long range plan. Mayor Prochaska commented that many of the things recommended in the report have begun or are being discussed. He explained that the Council will vote to accept the report however this vote does not indicate approval of the report. He stated that it was up to the Council to decide what it wants to take out of the report to work on. The Council discussed the organizational chart,eliminating committee meetings,if the report was biased because Mr.Bielawski was a former city administrator and communication with Mr.Bielawski. Administrator Graff asked if there was any follow up by NIU to see if and how the plan was being implemented. Ms.Peters explained that they will be asking the staff and Council to evaluate the report. Mayor Prochaska entertained a motion to accept the NIU IMAP Report. So moved by Alderman Sticka;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye, Spears-aye,Sticka-aye,Ohare-aye CONSENT AGENDA 1. Recording Secretaries/Minute takers—increase meeting and transcription pay 2. Office Furniture Results of Bid Opening—award contract to Rakow's Furnishings for Home and Office in an amount not to exceed$55,163.11 Mayor Prochaska entertained a motion to approve the Consent Agenda as amended. So moved by Alderwoman Burd;seconded by Alderwoman Ohare. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye,Spears-aye, Sticka-aye,Ohare-aye PLANNING COMMISSION/ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL Alderwoman Ohare noted grammatical corrections needed on page 3. A motion was made by Alderwoman Ohare to approve the minutes of the Committee of the Whole meeting from February 4,2003 as corrected;seconded by Alderwoman Burd. Motion approved by a viva voce vote. A motion was made by Alderwoman Spears to approve the minutes from a public hearing on March 4,2003;seconded by Alderwoman Ohare. Alderwoman Spears noted a grammatical error in the fifth paragraph of the minutes. Motion approved by a viva voce vote. The Minutes of the Regular Meeting of the City Council-August 26,2003-page 4 BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Detailed Board Report dated August 22,2003 totaling the following amounts:checks in the amount of$1,043,338.15(vendor)and$125,018.86(payroll period ending 08/13/03)for a total of $1,168,357.01;seconded by Alderman Sticka. Alderwoman Spears questioned expenditures for a patch at the Yorkville Middle School, reimbursement for a damaged fence,software training,sweaters,soil testing for the City Hall addition,and storage rental. Alderman Munns asked about police expenditure for banners and boots. Staff explained the expenditures to the Council. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye, REPORTS MAYOR'S REPORT Proclamation for National Library Card Sign-up Month Mayor Prochaska read a proclamation for National Library Card Sign up Month. See attached. He reported that he would be reading stories to children at the Yorkville Public Library on September l3,2003 from 10:00 to 10:30. Riverfront Festival Mayor Prochaska reminded everyone that the Yorkville Riverfront Festival would be held on August 29-30,2003. He asked for volunteers to help with the set-up,sell wristbands or man the Hole-in-One Golf booth. He stated that the funds from wristband sales are donated to the Police Department and the Citizen's Police Academy Alumni for helping with security. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT Finance Director Traci Pleckham reported that the United City of Yorkville was accepted for the pool for the Illinois Rural Bonds. DIRECTOR OF PUBLIC WORKS REPORT Director of Public Works Eric Dhuse reported that the Mill and Van Emmon watermain project is proceeding well. He stated that they will be moving equipment out of the way for the festival. Alderwoman Ohare complimented Mr.Dhuse on his hard work. CHIEF OF POLICE REPORT Chief Martin reported that the Police Department will be assisting the State Police with seatbelt checks on August 27,2003 from 1:00 P.M.to 4:00 P.M. EXECUTIVE DIRECTOR OF PARKS&RECREATION Executive Director of Parks&Recreation Laura Brown reported that the Recreation Department will be running the Children's Games at the Riverfront Festival on Saturday,August 30,2003 from 10:00 A.M.to 3:00 P.M. She also reported on the Parks and Recreation Department's first teen street dance.She stated that approximately 100 teens attended the event at the Riverfront Park. COMMUNITY&LIAISON REPORT Human Resource Committee Alderwoman Spears reported that she attended the Human Resource Commission(HRC)meeting where the street naming program was discussed. She stated that about one half of the applications were completed and submitted to the Public Works. She reported that the City Clerk's office has volunteered to be responsible for follow-up calls in order to obtain more information on the nominees and to maintain the records. The HRC has also asked that City The Minutes of the Regular Meeting of the City Council—August 26,2003-page 5 recognize Character Counts Week the week of October 13,2003. They have also placed the visitor center on hold until after the City Hall renovation is complete. Park Board Alderwoman Spears reported she attended the Park Board meeting on August 25,2003. The Park Board is concerned with the lack of parking at the Beecher Center after the Library expansion. She also reported that the Board discussed compensatory donations from developers. It is similar to a TIF area without the TIF. Director Brown added that compensatory donations are made by new development in an effort to attract other developers and business to an area. It can be done as an impact fee. She stated she gave information about this to the Mayor and City Administrator. School Board Alderwoman Ohare reported that she attended the School Board meeting on August 25,2003. She reported that they have not been contacted about any commemorations of September 116. Mayor Prochaska stated that last year the American Legion contacted the schools and he wasn't sure what they had planned for this year. Alderwoman Ohare also reported that Bob Williams resigned from Yorkville High School. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (Ordinance)2003-58 Approving Sale of Municipal Property- Little Rock Township A motion was made by Alderman Munns to approve an ordinance approving the sale of municipal property and to authorize the Mayor and City Clerk to execute the documents upon staff and legal review(Note:Plano Well Site#5);seconded by Alderman Sticka. Alderwoman Spears asked if this was an updated ordinance and Attorney Kramer stated it was the same ordinance presented at the Committee of the Whole meeting. Mayor Prochaska explained that this is the sale of the well site west of Eldamain Road to the City of Plano. The funds from the sale will be used to water expansion. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye,Burd-aye,James-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT (Ordinance)2003-59 Granting Special Use for 9818 Route 71 (Greene Property) A motion was made by Alderman Sticka to approve an ordinance granting special use for the property located at 9818 Route 71,Yorkville,Illinois for the sale of antique goods and property from a structure within the R-1 Estates Class One-Family Residential District deemed to have historic significance and to authorize the Mayor and City Clerk to execute the documents; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Munns-aye,Ohare-aye, Spears-aye,Sticka-aye,Burd-aye,James-aye,Kot-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Request to Hire Engineering Assistant A motion was made by Alderwoman Spears to table the request by the engineer to hire an engineering assistant with the salary schedule classified as general support$26,910.00 to $41,400.00 until the next City Council meeting because the Council did not receive regarding the CAD testing,seconded by Alderwoman Ohare. Mayor Prochaska commented that he spoke with City Engineer Joe Wywrot regarding the test and Mr.Wywrot explained he would not hire anyone until he has a test in place. Motion approved by a roll call vote. Ayes-7 Nays-0 Ohare-aye,Spears-aye, Sticka-aye,Burd-aye,James-aye,Kot-aye,Munns-aye The Minutes of the Regular Meeting of the City Council-August 26,2003-page 6 (Ordinance)2003-60 Radium Compliance/Water Project Alternate Revenue Bonds A motion was made by Alderwoman Spears to approve an ordinance authorizing the issuance of Waterworks and Sewerage Revenue Bonds for the United City of Yorkville,Kendall County, Illinois,in an aggregate principal amount not to exceed$7,900,000.00 or in lieu thereof,General Obligation Bonds(Alternate Revenue Source),in an aggregate principal amount not to exceed $7,900,000.00 and to authorize the Mayor and City Clerk to sign the documents;seconded by Alderman Sticka. Alderwoman Spears noted that the bonds were for a 30-year term and if approved there will be a public hearing on September 9,2003. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye,Sticka-aye,Burd-aye,James-aye,Kot-aye,Munns-aye,Ohare-aye (Ordinance)2003-61 Illinois Rural Bond Bank- Bruell Street Sewer Project A motion was made by Alderwoman Spears to approve an ordinance pledging certain revenues to or on behalf of the Illinois Rural Bond Bank to pay certain local government securities and to authorize the Mayor and City Clerk to sign the documents;seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes-7 Nays-0 Sticka-aye,Burd-aye,James-aye,Kot-aye,Munns-aye Ohare-aye,Spears-aye (Ordinance)2003-62 Bruell Street Pump Station Bond Bank Ordinance A motion was made by Alderwoman Spears to approve an ordinance of the United City of Yorkville,Kendall County,Illinois,authorizing and providing for an Installation Purchase Agreement for the purpose of paying the cost of acquiring and installing sewer improvements within the City(Bruell Street Sewer Project)and authorizing and providing for the issue of $2,035,000.00 Debt Certificates,Series 2003A,evidencing the rights of payment under such agreement,prescribing the details of the Agreement and Certificates,and providing for the security for and means of payment under the Agreement of the Certificates and to authorize the Mayor and City Clerk to sign the documents;seconded by Alderman Munns. Administrator Graff noted that the Council also needs to authorize the City Treasurer to sign the documents. Alderman Munns withdrew his second. A motion was made by Alderwoman Spears to make an amendment to the motion to authorize the Mayor,City Clerk and City Treasurer to sign the documents;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye,Ohare-aye Spears-aye,Sticka-aye Snowbird Policy A motion was made by Alderwoman Spears to approve the Snowbird Policy for 2003/2004; seconded by Alderman James. Attorney Kramer noted that the motion should have noted"as amended". Alderman James withdrew his second. A motion was made by Alderwoman Spears to approve the Snowbird Policy for 2003/2004 as amended;seconded by Alderman James. Alderwoman Spears noted that the policy should indicate that to initiate the policy,the resident should give the City one week to schedule the water to be shut off. The Council agreed. Motion approved by a roll call vote. Ayes-7 Nays-0 James-aye,Kot-aye,Munns-aye,Ohare-aye, Spears-aye,Sticka-aye,Burd-aye YBSD Intergovernmental Agreement A motion was made by Alderwoman Spears to approve the YBSD Intergovernmental Agreement as amended;seconded by Alderman Sticka. The Minutes of the Regular Meeting of the City Council-August 26,2003-page 7 Alderwoman Spears noted that Attorney Dan Kramer noted revisions to paragraph 3 of the agreement which she read to the Council and she asked that this language be incorporated into the agreement. Attorney Kramer explained the reasons behind the revision. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye,Burd-aye,James-aye (Resolution)2003-36 Grande Reserve SSA—Resolution of Intent A motion was made by Alderwoman Spears to approve the Grande Reserve SSA—Resolution of Intent and to authorize the Mayor and City Clerk to execute in a total amount to be borrowed through the issuance of the bonds for the project not to exceed$60,000,000.00 as amended; seconded by Alderman Munns. Alderwoman Spears noted that the legal description was not attached to the resolution. Administrator Graff stated that the Resolution of Intent is the beginning of the SSA process and the legal description will be needed for the next phase. Attorney Kelly Kramer noted that Attorney Dan Kramer reviewed the paperwork and changes from the bond council and was fine with them. She also stated that there is no need to amend the resolution. Alderman Munns withdrew his second. A motion was made by Alderwoman Spears to approve the Grande Reserve SSA—Resolution of Intent and to authorize the Mayor and City Clerk to execute in a total amount to be borrowed through the issuance of the bonds for the project not to exceed$60,000,000.00 as presented; seconded by Alderman Munns. Alderman Sticka asked for clarification as to what the Council was approving. Attorney Kelly Kramer stated that the resolution is authorizing the execution of the intent to issue an SSA. Motion approved by a roll call vote. Ayes-7 Nays-0 Munns-aye,Ohare-aye, Spears-aye,Sticka-aye,Burd-aye,James-aye,Kot-aye ADDITIONAL BUSINESS Street Naming Policy Alderwoman Spears distributed a copy of the Resolution Establishing a City Policy on Street Names. She stated that the policy states a developer must use a minimum of one name from the list unless determined otherwise by the City Council. She asked at what point the City Council determines the number of names used. Attorney Kramer stated that developers name streets at the time of the Preliminary Plat. Administrator Graff suggested this be determined at the time of annexation and the PUD agreement so the developer has this information as they develop their plan. The Council discussed this and Attorney Kramer suggested addressing this in a policy. Televised City Council Meetings Alderwoman Spears asked when the City Council meetings will be televised. Alderman Sticka stated that Waubansee Community College has been interviewing for the position of manager. When this person is hired,he/she will give a presentation regarding the televised meetings along with other services. Web Site Alderwoman Spears asked if staff has met with Andy Clemens regarding the web page. Finance Director Pleckham stated that documentation necessary for the City to change its domain name was submitted. Once this is done,the site will go live and then the staff will be trained. Detailed Board Report Alderwoman Spears asked if the title of the Detailed Board Report could be changed to read Detailed Council Report and she noted that the report lists things as"personal'instead of "personnel"and she asked if this also could be corrected. Mrs.Pleckham stated that she would check into this. Intern Evaluation Alderwoman Spears asked if the intern was asked for an evaluation of his time with the City. Mrs.Pleckham stated that he will be making a presentation at Northern Illinois University and she will ask him for a copy. Job Time Record Keeping Alderwoman Spears asked if the staff had begun to keep a time record of their duties. Administrator Graff stated that he was putting a policy together and this should begin in the next two weeks. Suggestion Box Alderwoman Spears asked if a suggestion box was ordered yet and Administrator Graff stated that the City Secretary informed him it was done. They discussed how the suggestions would be handled and it was determined that the Mayor would preview the suggestions and then direct them to the appropriate committees. The Minutes of the Regular Meeting of the City Council-August 26,2003-page 8 Prescriptions for Seniors Alderwoman Spears reported that she received a letter regarding a prescription benefit program for seniors. She asked if the City investigated the program and Mayor Prochaska stated he did not feel this was something the City can participate in. He suggested getting other agencies involved and stated he would check verify they were contacted. Yellow Ribbons Alderwoman Spears suggested that the City visibly acknowledge those serving our country with yellow ribbons on public buildings. Mayor Prochaska stated that the Council should determine where the ribbons should be placed and how much ribbon would be needed. City Pool Alderwoman Ohare stated that she was approached by a citizen with the concern that there is no city pool. She was asked what the status of the project was and Mayor Prochaska the project is currently tabled until revenue streams and location are identified. Executive Director of Parks& Recreation Laura Brown stated that the Park Board has been in discussion with the Lions Club and the YMCA but nothing has been resolved. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Sticka;seconded by Alderwoman Ohare. Motion approved by a viva voce vote. Meeting adjourned at 9:16 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois h ..a.,, e ��.e-'® ®�®®=®®mse•® o�®®® ®�-=mom®�®-®®®o �- o �` h ® u^m m �`a' � � gym- � —rE+. m � ® a � '_� m_® 0.crf'm ��`a5 -`f{t'r:'r/;BF/�lR-6 aE.i R®z ii.@: ®®4.@®.60® -r-- �Ci . - �::V:-,ice 0�,C?rl :. i.ei.- ff'4-1 QY�6.atC�®z�i�!'.®Qn®4 Wiz.' 'Nk, {Egr,if @rLlE Ey*.a®,Ef CIC IA ®y,6 tC IB,E; d Q1Ci 6!/,!®�`,•,CI C 7,re Q'•,B 1 Y 1C1�® 'w I,CICIC,r 4 Q I,V11 ICf ',•�EI2ICI, g(,CICILiQ®B^'a<,I i C ICIE r�'.g1110 r[I(�e w t V! ta ``V �f.F tt 6� .. O �E 6 ! 'QY a' • E C`E eCE 6`E 6•! B®! 6•! 6C.C, F �Rtp -MAI G• ...:...tee- vw� ., _......c - _ .. _-:�'-t�^xxsssc_._-•-rsv�-.rai�.r.^vtc�'t_.t._..__ .. _.. .. ,.. -��.-..�+r... -__�.�-._�...-. I'®EE WA Wil r l:4k1 ,.k� United City of Yorkville E p@ fl t." lc_04P4 dd 1 fi4VIt g5! 1 el."kk , Iff0k1, ,V.g 6 E `a «�; F A. I would like to take this time and announce that the month of %10 <� ( lit i September is NATIONAL LIBRARY CARD SIGN UP MONTH. ; � 1$ PQM ,b1 By proclaiming this I would like to encourage anyone who does not ; <t 1 $il f f have a libr card to et one. It just takes a small amount of time and what rWftfig 01.0`0'1',',' a reward you get in return! c ;..t.i,4' <i tee` bit: ill Wit. Our local libraryhas a wealth of information. Maythings to choose F. `. Et 0 R . ��el 1 t.' 0i. <; from, fiction all the latest, the nonfiction section is great too as well as ;< .E,�0� r�� <: audio and cd books, magazines, too. So, stopbyyour local libraryand take 06.. llt :4g t 4 p F“ advantage of all they have to offer! ! ;� v� o k4♦ieipR%�: sE6E,141 f f fV To help celebrate this wonderful month, I will be at the Yorkville p ; i'1, t 111 < < �. 1 Public Library to share some of my favorite stories with the children of E<l i',, -:<<< Yorkville on Saturday, September 13th from 10:00 - 10:30 a.m. �<> .. , .44444.-- '...z/.44-4 Of i 1 gem<r THEREFORE, I Arthur F. Prochaska, Jr. Mayor of the United City hfl �s�,1 Oirj of Yorkville, Illinois, proclaim September, as National Library Card Sign , ,! �.<E, , l' 1 l��t��a; Up Month in THE UNITED CITY OF YORKVILLE. t�1 i00 H' ��e; :,T.?:' ,-... C Ll.ai::ii,c4:,,,IP-441:i<l'-1.1C _ li PPP� A IN WITNESS WHEREOF, I have hereunto set my hand and causedri v lit the seal of the United City of Yorkville to be affixed on this 26 day ofLc tt < August, 2003. il `�F< � P4g xai V , • (.Cr If P �Rfr. ,V 1 '4v . 4 1 / ' a ,� tl(qi-<- 1 . ,?,.,, 1. . ,To..mteant ...--feli-d, - . • r‘q4.-;;; ..�QY')� Arthur F. Prochaska, Jr., Ma r G .:ff0 4 to-r. a< -�n� 'ti !r',:;414(0. . •_Qr<i eq : :,..5,id ' , `, itj IP 4g °i X4 S 11" 6 fi.�' E » f 4 ;: a , i Int f i sQ.z < ' N a � 1 i"a 6.� 1P4R ab �•4, `4i, 1 i" !=®a�1 E�? • ss to , �Eal� P' keota e6r ' F I R SCCt; ,,EPV;ICf{',C` llt �CF\�E"!!41F'tl`�!E• �P �,lE•�!o.,Ci lC•i/C.�pp{{jjyy\,Efe.6 r \�444t�EltrieE!!iioI `, 4,."V otlAi•/0 ,S`1�F4\�4W6'b� Le`. eEpM.i fl` %7.ag F R1616161C .e.zpve..... 8,01 nli.,.�E 61 . 1•� 6 6 61610 "E 616161• � O,C C161e V E�1616�L�i.4:161616v ..4116161•..@�E,616161•��R'CI C<!fk 4 e,,,k` _ 4\\RW..®dPatl GB6.p.��!'6'GM...---- ba-®'i,,„- F�«t„--..O��E'®i ifl-4E+®C®'L E,4`'®�!� C.Lim'a�OltBmt`��!'iii��ti®Lt��Ef/E L"/� /' 1 4 �$.�.46vL®.®�°"i�vta4®®Q. yY®e v-eei®�t�v�ve�d�.tivv<<b@®�dv�P�<0�0.$ ® 0 A <ice<L .Y <v�vl.� �. ieC C6�� P .Eck<s�- s,.o o — Vi o _, �o t voe e o��•ts d<o® wow® o w o w m_ 6 y ` ® ®� t �� P w O ®� � a A O 6CEI6'df {E" .,:av L-.a,� p ®®�i�6 a � ® �A's0 B��P6� - �0 - O . ® !!e erc_ , IK 6<�4+iCeLa/......=.....----=_-_—.........,--z...®®O��®®t°^®®O�� s® 00 O a��0®0®� QCBCd'��r.� XX N4�S:L',[CF/ ® �� ®� ®0�A ®�®®x'"''::::=70.S Page 1 of 11 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE DRAFT AUGUST 5, 2003 7:00 P.M. ELECTED OFFICIALS PRESENT: Mayor Art Prochaska Alderman Marty Munns Alderman Joe Besco Alderwoman Wanda Ohare Alderwoman Val Burd Alderwoman Rose Spears Alderman Paul James Alderman Richard Sticka Alderman Larry Kot City Clerk Jackie Milschewski City Treasurer Bill Powell CITY STAFF PRESENT: City Administrator Tony Graff City Attorney Kelly Kramer Public Works Director Eric Dhuse Finance Director Traci Pleckham Police Lieutenant Don Schwartzkopf Director of Parks&Recreation Laura Brown GUESTS: See attached list. MAYOR Intergovernmental Agreement between School District, City, Parks & Recreation and Police for the Exchange of Facilities and Services Mayor Prochaska reported that the agreement was presented at the last School Board meeting. The reference to funds being exchanged was removed and the School Board passed the agreement. It is a one year contract that will give the City a chance to see how this will work before renewing it. Alderwoman Spears asked if the Council would be able to see the figures that Executive Director of Parks &Recreation Laura Brown came up with. Mayor Prochaska indicated that she gave a copy of the figures to him and Alderwoman Spears asked to have a copy before the City Council meeting for review. Mayor Prochaska stated that the funds used for the rental,the cost from Parks& Recreation and any revenues generated will be allocated to the payment of the salaries of the police officers assigned to the schools. The Police Department budget will not be cut. This item was placed on the August 12, 2003 City Council meeting consent agenda. Kendall County Jail Proposal and Intergovernmental Agreement Mayor Prochaska stated that Attorney Kelly Kramer drew up a letter for the proposal the acquisition of the jail. He reported that he spoke with the Building and Grounds Committee and explained the City's proposal subject to the City Council's approval. The August 4, 2003 letter covered: • The deed for the building would be transferred to the United City of Yorkville for $1.00 plus any mutually agreed upon incidental cost. • The City would have the right to determine the use of the property. Page 2 of 11 • The City would use its best efforts to maintain upgrade and restore the property as funding becomes available. • If within the first five years the property is sold, the City would deduct expenses and then divide the proceeds between the City and the County. • If the property is sold after five years, the City would have no financial obligation to the county. The time limit for the agreement to become effective was discussed and the Council agreed to a time limit of 120 days. Attorney Kramer was instructed to draft an Intergovernmental Agreement to go with the proposal letter. This item was placed on the August 12, 2003 City Council meeting consent agenda. PUBLIC WORKS COMMITTEE Fox Hill Recapture Attorney Kramer reported that the developer wants a recapture for utilities and improvements made within the subdivision on the stub roads. The City has taken the position that it will not allow the recapture for the improvements because they were required to bring utilities all the way to the end of their property however they will be allowed recapture for the oversizing of the sewer line. The city should be receiving a revised development agreement. The developer will have all the changes requested by City Engineer Joe Wywrot to the Clerk's office by Friday, August 8, 2003 in order to be in the City Council meeting packet. This item was placed on the August 12, 2003 City Council meeting regular agenda. Dickson Court—Result of Bid Openings Alderman Besco reported that Meyer Paving, Inc. presented the lowest bid at $64,659.46. Their bid was lowest due to the pricing of curb installation which Mr. Wywrot discussed with them. Mr. Wywrot and the Public Works Committee recommend awarding the bid to them. This item was placed on the August 12, 2003 City Council meeting consent agenda. NPDES Phase 2 Storm Water Requirements Director of Public Works Eric Dhuse reported that the Illinois Environmental Protection Agency(IEPA) it is requiring that the United City of Yorkville submit a Notice of Intent for the National Pollutant Discharge Elimination System(NPDES). Engineering Enterprises, Inc. (EEI) is working on the documents which need to be submitted by August 15, 2003. City Clerk Milschewski noted that there is a$1000.00 annual fee that goes along with the application. Administrator Graff stated that the Illinois Municipal League (IML) is requesting that the fee be submitted with a letter and resolution of protest. There is some question of the legality of the state charging the fee. Attorney Kramer stated she would have the resolution ready by August 8, 2003. Page 3 of 11 This item was placed on the August 12, 2003 City Council meeting regular agenda. Route 34/Game Farm Road Traffic Signal Change Order No. 2 Alderman Besco reported that the change order for$1,253.37is for pavement stripping. The work should be covered by the agreement between the Illinois Department of Transportation(IDOT) and the United City of Yorkville and IDOT should fund approximately 93% of the cost. This item was placed on the August 12, 2003 City Council meeting consent agenda. Route 34/Game Farm Road Traffic Signal Change Order No. 3 Alderman Besco reported that the change order for$1,108.80 is for furnishing and replacing topsoil. The work should also be covered by the agreement between the IDOT and the United City of Yorkville and IDOT should fund approximately 93% of the cost. This item was placed on the August 12, 2003 City Council meeting consent agenda. South Elevated Water Storage Tank—Result of Bid Opening Administrator Graff reported that this did not go through the Public Works Committee due to the timing of the bid and the need to move the radium compliance project along. EEI reviewed and tabulated the bids. Bids were taken on both a 1 million gallon(mg) and 1.25 mg elevated storage tank. The original budgeted amount of$1,500,000.00 was based on a 1 mg tank. The bid for the 1 mg tank was$1,380,000.00 and for the 1.25 mg tank $1,592,000.00. EEI recommends that the City build a 1.25 mg tank because: the cost of adding storage in the future will be more expensive;the larger tank will provide greater operation flexibility and back-up;the investment in the larger tank will extend the time before a second tank in the region will be needed. EEI recommends awarding the bid to CB&I of Plainfield, Illinois in the amount of $1,592,000.00. The Council discussed if funds should be expended at this time to build a larger tank. Administrator Graff explained that the City has the funds for the larger tower; approximately $450,000.00 will be received from a developer and the City has a $900,000.00 grant from the federal EPA to be used for water improvement projects. The City is still on target for the water project and no tax dollars will be used. Developers are looking at the south side and there will probably be a need for another tower in about five years; a larger tank now will keep the City ahead for awhile until new development can than pay for another. This awarding of the bid for the 1.25 mg tank was placed on the August 12, 2003 City Council meeting consent agenda. South BPS/PRV Station —Result of Bid Opening Director Dhuse reported that the bids were for the booster station for the fourth pressure zone. This ties in to the new well and water tower. EEI again reviewed and tabulated the Page 4 of 11 bids and they recommend the bid be awarded to Seagren Construction of Hampshire, Illinois. Seagren's bid was for$374,095.00 and was slightly higher than EEI's estimate of$346,311.00. There were additional costs due to the PRV value location. Alderman Sticka commented that City Engineer Joe Wywrot is more conservative and accurate in his estimates than EEI. This item was placed on the August 12, 2003 City Council meeting consent agenda. Water Well No. 7—Results of Bid Opening EEI again reviewed and tabulated the bids and they recommend the bid be awarded to Layne Western, a Division of Layne Christensen Company, of Aurora, Illinois. They had the low bid in the amount of$685,590.00. The Council discussed if explosive would be used and Administrator Graff explained that a wet drilling process was going to be used instead of explosives. He explained that the property owners to the west of the site,the Block family, requested that there be no discharge and that the drilling time be limited in an effort not to disturb their agricultural operation. Specialized drilling methods will be used so that the water will be held on site and not drained on to the Block's property per their request. This process cost an extra $40,000.00 to $60,000.00. This item was placed on the August 12, 2003 City Council meeting consent agenda. PUBLIC SAFETY COMMITTEE Monthly Police reports for June 2003 Alderman Kot reported that the Public Safety Committee recommended the reports move on to the City Council. This item was placed on the August 12, 2003 City Council meeting consent agenda. Hiring of 2 Additional Personnel in Accordance with the Grande Reserve Annexation Agreement Alderman Kot reported that this item was discussed at the Public Safety Committee and with Police Chief Martin. With the passing of the Grande Reserve annexation, the PD would like to stay ahead with manpower. They would like to ask the Police Commission to create a list of prospective officers so that two can be selected. Chief Martin stated that the new officers could be in place anywhere from three to six months. Administrator Graff stated that the City is working on payment arrangements with Grande Reserve. Funds should come in from them 30 days after the agreement is recorded. He estimated the earliest funds will be seen in late September. There annexation agreement allows for funding before any homes are built. A resolution creating two additional officer positions will be placed on the August 12, 2003 City Council meeting regular agenda. Page 5 of 11 ADMINSTRATION COMMITTEE Copier Proposals Finance Director Pleckham explained that there was an updated proposal from Kopy Kat Copier, Inc. They upgraded the color copier and changed the volume amount however the cost per copy remained the same as did the lease amount. Kopy Kat was the lowest bidder and is the company the City is currently using. The City will be leasing seven new copiers for a five year term. The current lease will save the City$30.00/month for service alone. This item was placed on the August 12, 2003 City Council meeting consent agenda. Employee Manual Administrator Graff reported that the Council had given Attorney Dan Kramer direction to contact the labor attorney in regards to the proposed changes to the Employee Manual. Attorney Kramer had a lengthy discussion with Labor Attorney Abby Rogers regarding pre-discharge hearings rights. Attorney Rogers felt that a pre-discharge hearing would be opening the City up to liability and not in its best interest. The Council discussed that Administrator Graff can not fire any employee but he can recommend to the City Council that they be terminated. Attorney Kelly Kramer agreed that the City Council has to approve employee terminations. Attorney Kelly Kramer also explained that Attorney Rogers had an issue with the implementation of the new Employee Manual. Attorney Rogers suggested that the City give the employees some consideration for the implementation of the new handbook because the current employees have a vested interest in their rights as an employee. The new manual will be taking away some rights and adding new rights and they should be compensated for this in order for the manual to be legally binding. If this is not done, an employee could use the old employee manual for their benefit if they are discharges or unhappy with a policy. Attorney Rogers did not recommend a specific amount for the compensation. The Council also discussed the right to body search an employee. Alderwoman Burd stated she was very uncomfortable with this being included in the manual. Administrator Graff noted that this has been removed. Alderwoman Burd asked that the manual be sent back to the Administration Committee for further review. She stated that she would like to review other community's handbooks and compare them to Yorkville's. She felt other communities seem to be more aware of sexual harassment. Administrator Graff stated that this is addressed in the manual with a full disclosure and safeguards for the employees. Attorney Kelly Kramer advised caution in comparing handbooks and stated that Attorney Roger's firm, Seyfarth and Shaw, is the up to date with case law whereas the author's of other handbooks might not be. Mayor Prochaska stated that he was not in favor of sending the manual back to the Administration Committee as he wanted to keep it moving ahead. He suggested that the Page 6 of 11 Council get clean copies and it be discussed again at the next COW meeting. The Council agreed. Windett Ridge and Raintree Village SSA Documentation Finance Director Pleckham reported that the final draft documentation for the two SSAs was available for review. They are in binders on the table under the Council's mailboxes. She stated that Attorney Dan Kramer is in the process of getting an opinion letter together for the Council's review. Attorney Kelly Kramer stated that the letter should be done the beginning of the following week. This item was placed on the August 12, 2003 City Council meeting regular agenda pending the letter from Attorney Kramer. ECONOMIC DEVELOPMENT COMMITTEE Westbury Village Revised Annexation Agreement Administrator Graff reported that there are still a few issues with the agreement. The developer has requested a limitation on the school site. The site will be turned over at the final platting however the developer is requesting that if the school is not built within three years the property will revert back to them. Mayor Prochaska stated that unless he received a letter for the School District stating they were happy with this he would not support the agreement. He felt that three years is an unreasonable amount of time. The developer's attorney Sanford Stein explained that the intention was to make certain that the School District ends up with what it needs at the time it acquires the land. He stated that the District has been requesting land be set aside in every development but it might not be likely they will build a school in each area. The district may end up with land that they may not be able to use. They are proposing that if the District can't use the land, they will take the land back and pay the "cash in lieu fee"at the then going rate. The developer has asked the District to look at this option and give their recommendation. Mayor Prochaska pointed out that the Annexation Agreement is with the City not the School District. He questioned the legality of the City making the District give the property back. Attorney Stein stated that the developer would need an agreement with the School District in order for this to work with the City. The Council further discussed this issue with Mr. Stein and the developer. Mayor Prochaska proceeded to go through the Annexation Agreement and asked for clarification of many items and/or revisions to the agreements language. After a lengthy discussion of these items it was determined that the Council needed recommendation and/or advice from the School District, Park Board and engineers before it could move along. The developer stated they could have a revised agreement to the City by Friday, August 8, 2003 so that it could move on to the City Council meeting. Alderman Kot noted that this is a large addition to the City and he felt that another two weeks for the Page 7 of 11 Council to be make sure the City has what it wants in the agreement would be time well spent. The Council agreed with Alderman Kot. It was decided to bring back a revised Annexation Agreement to the August 19, 2003 COW meeting. Caledonia Preliminary Plan and Amendment to Annexation and PUD Agreement Attorney Kramer reported that this development is for the property that encompassed the Yorkville Business Park. Under the original Annexation Agreement, Inland had the right to come into the City with a plan for R-4 residential if after a certain number of years the property did not develop as manufacturing. Chuck Hanlon with the developer stated that the original PUD that allowed the residential development was vague. The developer went over a list of amended lot standards (see attached). He commented that the original R-4 PUD allowed for a density that is twice of what they are proposing. The average lot size is 12,000 square feet which the developer knows is less than what newer projects are expected to have however the developer is proposing single family residences instead of multi-family as the PUD allows. Mayor Prochaska reiterated that the original agreement allowed 4 units/acre and the proposed plan is now 2.4 units/acre. He noted that the Plan Commission's concern was the side yard width however the developer has addressed this. The Mayor noted that the annexation agreement was scheduled for a public hearing and he stated he would like the Annexation Agreement to be updated to reflect the information that was presented tonight. Attorney Kramer stated she would do this. Alderwoman Ohare commented that she was unaware of the circumstances of the original PUD until she did further research. She was concerned if the general public understood the circumstances. Mayor Prochaska explained that he felt that the press had done a good job explaining the situation. Alderman Sticka stated that City Planner Mike Schoppe explained to the Plan Commission how a subdivision such as this could be handled with the lot sizes proposed and be a positive contribution to the City. Mayor Prochaska asked Administrator Graff to have Mr. Schoppe attend the COW meeting after the public hearing for the annexation in order to give his presentation to the Council. Alderwoman Burd discussed her feelings about transitional areas in the City and stated that she felt that the minimum lot size of 10,000 square feet should be maintained. The Council further discussed transition area and lot size. Alderman Munns asked how many lots were less than 12,000 square feet. Alderwoman Ohare stated that she went through the plan and counted 123 lots are under 12,000 square feet and 44 less than 10000 square feet. The development has a total of 206 units. Alderwoman Spears asked if any of the streets were named using the historic street name list and he stated he would check. Page 8 of 11 The Council had a lengthy discussion regarding the role of the Plan Commission and its effects on developer's final plans. This item will be brought back to the COW after the public hearing on August 12, 2003. Fisher Property/Kimball Hill Homes Annexation Agreement Mayor Prochaska noted that page 6; Item B states that the City"allows" connection to the sanitary sewer lines until the Rob Roy Creek Interceptor is available. He asked that some verbiage be added that states that the City cannot guarantee the use of the sanitary sewer line. Attorney John Philipchuck, representing the developer,reminded the Council that if it wasn't for the easements granted by the Fisher family, areas such as Caledonia would not have sewer and water. They are also part of the recapture area for the Cannonball Trail Sanitary Sewer. He felt that they have helped to develop the system and should not be told they cannot access it. They are willing to pay their fees and hope they can be used to get the engineering studies for the Rob Roy Creek Interceptor Project moving along. Mayor Prochaska clarified that he wanted the verbiage because of all the conditions that could affect the building of the sewer such as the economy, other developments in the area, etc. Administrator Graff noted an error in the fee schedule. The tap-on fee for single family residences is incorrectly stated as $2,000.00; it is $2,600.00. They discussed the Deuchler study and the possibility that the fee may be increased and this should be addressed in the agreement. Attorneys Philipchuck and Kramer stated that they would work out language to address this. Administrator Graff also suggested addressing the language regarding the Administrative Fees. The attorneys agreed. Other items discussed were: • The extension of New Faxon Road to Route 47. Mayor Prochaska stated that engineers are suggesting that it extend however the owners of the Hoag farm need to grant an easement for the road. Administrator Graff stated that the City is in contact with Mrs. Hoag. • Donating land in the flood plain to the City. • Keeping the landscape buffering consistent with that along Cannonball Trail. • The weather warning fee. This item was placed on the August 12, 2003 City Council meeting regular agenda pending the revision of the agreement. PC 2003-06 Senior Apartment Housing PUD Draft Attorney Kramer stated that the developer originally petitioned for a Special Use however there is nothing in the City's zoning code that specifically addresses special use for senior housing. Because of this, the City proposed that they submit as a one-lot PUD specifically for seniors. The developer will apply with the federal and state government to get the age restrictive classification. Attorney Kramer asked for direction from the Council as to what age restriction they preferred. Page 9 of 11 Mayor Prochaska noted that Item B on page 3 regarding school transition fees should be removed from the PUD agreement as it is an age restricted development. The Council discussed this and it was decided to leave Item B in the agreement however add language to clarify that should the property be accepted as age restrictive the fee is not owed. Attorney Kramer stated she would correct the agreement before public viewing. This item was placed on the August 12, 2003 City Council meeting agenda as a public hearing. Rear Yard Setback Variance The Zoning Board of Appeals met and unanimously recommended the variance for the property at 2147 Kingsmill Street for a three-season room. This item was placed on the August 12, 2003 City Council meeting regular agenda. Resolution Acknowledging the Cable System Upgrade& Designating the Southwest Fox Valley Cable & Telecommunication Consortium as Agent Alderman Sticka reported that this is a housekeeping item. The resolution acknowledges that the term of the franchise will be twelve years. This item was placed on the August 12, 2003 City Council meeting consent agenda. ADDITIONAL BUSINESS Hydraulic Watermain Alderwoman Burd reported that the crew drilling in front of her house ran into bedrock and she asked if this would affect the cost of the project. Administrator Graff stated is shouldn't have any effect because they anticipated this. Fox Hill Signs Alderwoman Ohare started that there has been a complaint from residents of Fox Hill about people driving through the cornfield. The Police Department advised her there are signs to be installed. Director of Public Works Eric Dhuse explained that there are diamond shaped signs with red reflectors to be installed. Spring Street Alderwoman Ohare stated that three residents of Spring Street(405, 407 and 409) contacted her because they were upset that the parkway has not been restored since the sewer work was done two years ago. Mr. Dhuse reported that this project was to be completed by Richard Marker and that City Engineer Joe Wywrot has sent a letter to Marker about getting the situation remedied. Administrator Graff stated that the City is still holding letters of credit which won't be released until the project is completed. He recommended that Alderwoman Ohare advised the residents of the situation and hopefully this fall the problem will be corrected. Kylyn's Ridge Garbage Alderwoman Ohare stated that the president of their homeowner's association advised a resident to call her regarding a problem with trash cans blowing around. They feel that the City should have some control over this. She advised them that it wasn't the City's Page 10 of 11 responsibility and she asked if she had advised them correctly. The Council discussed the problem and Attorney Kramer advised Alderwoman Ohare to ask the president of the HOA to check the covenants and write the resident responsible for the cans a letter asking him to secure them. Fox Hill SSA Alderwoman Ohare asked if anyone would like to volunteer to help her count votes for the Fox Hill SSA. Attorney Dan Kramer advised her that it was okay for her to count the votes. The meeting is from 7:00—8:00 P.M. on August 6, 2003. Truck Proposal Alderman Besco reported on the proposal for the purchase of a new truck as part of the Grande Reserve annexation. Mr. Dhuse is working with Finance Director Traci Pleckham to secure funds. The cost of the 5-yard dump truck is$74,865.00 and Mr. Dhuse would like to order it as soon as possible in order to have it for the winter season. The information was not received in time in order to have it on the agenda for tonight. This item was placed on the August 12, 2003 City Council meeting regular agenda. Brush Pick-up Alderman Besco asked for an update on brush pick-up. Mr. Dhuse explained it was coming along slowly. The skidsteer broke and the loaner also broke. Hopefully the City's skidsteer will be repaired soon. Brenart Eye Clinic Weeds Alderwoman Spears reported that she received a phone call from Brenart regarding weed control The weeds near their location were obstructing vehicular vision. The City was contacted however Dr. Brenart hired someone to mow the weeds and he has submitted an invoice for the cost. Administrator Graff stated that the City was in the process of getting the situation resolved with Menard's. He told Alderwoman Spears he would submit the bill to Menard's. Dumpster on Heustis Street Alderman James noted that there has been a dumpster in the driveway of a vacant house on Heustis Street(two houses south of Van Emmon on the west side of the street) for longer than a year. He asked if Bill Dettmer could look into it. Clerk Milschewski added that residents of the apartments across the street are adding to the dumpster. Minute Takers Clerk Milschewski reminded that Council that she is in need of minute takers and asked them to put the word out. She explained that Cindy Green has asked to be replaced. Vacate Property Mayor Prochaska stated that the residents in Fox Hill on either side of the street off Aspen which goes in to Dr. Davis' property have asked if the City could vacate the property. They stated that they will each take half. He has asked the staff to review the annexation agreement and PUD agreement because he recalled verbiage regarding access to the farm. Plano School District#88 Mayor Prochaska reported he received a letter from the superintendent of District #88 requesting that the city increase their transition fees to $3,000.00. He asked that an ordinance will be drafted to address this. Page 11 of 11 Council Chamber Addition Administrator Graff reported that there will be a change order for the City Council chamber addition because soil borings indicate that the soil in the area of the addition is poor and pylons will be needed. The change order will be for $27,240.00. The cost is still in budget. The change order needs to be approved in order for the project to proceed. This item was placed on the August 12, 2003 City Council meeting regular agenda. There was no other additional business. The meeting was adjourned at 10:15 P.M. Minutes submitted by Jackie Milschewski, City Clerk Caledonia Lot Standards Minimum Rear Yard Setback 40' Minimum Front Yard Setback 30' Minimum Side Yard Setback 7.5' Minimum Lot Width 70' Minimum Corner Lot Width 92.5' Minimum Lot Area 9,350 Right-Of-Way 66' Roadway Width 30' Radius of Curves 90' 92.5' 40' 1 30' 55' 7.5' 30' Corner Lot Variations R-2 A variation for the lot area of not less than twelve thousand (12,000) square feet to be reduced to nine thousand three hundred fifty (9,350) square feet A variation for the width at the building line of not less than eighty feet (80') to be reduced ten (10') feet to seventy (70') feet. A variation for a minimum side yard setback of ten(10') feet to be reduced to seven and one-half(7.5') feet. A variation for a minimum radius to centerline of horizontal curves of a minor street, for single family residence of one hundred (100') feet to be reduced ten (10') feet to ninety (90') feet. DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AQUAFIX AQUAFIX, INC. 298 08/18/03 01 SEWER BACTERIA 5200062005422 09/23/03 554.80 INVOICE TOTAL: 554.80 VENDOR TOTAL: 554.80 AROLAB ARRO LABORATORY, INC. 31329 08/29/03 01 WATER SAMPLES 5100065005822 09/23/03 99.00 INVOICE TOTAL: 99.00 VENDOR TOTAL: 99.00 AROWUNI ARROW UNIFORM RENTAL 259955 09/04/03 01 MAT RENTAL 1600075007203 09/23/03 106.52 INVOICE TOTAL: 106.52 VENDOR TOTAL: 106.52 ATT AT&T 082403 08/24/03 01 AT&T 0111062005436 09/23/03 96.00 02 AT&T 0121062005436 96.00 03 AT&t 5100062005436 95.99 INVOICE TOTAL: 287.99 082503 08/25/03 01 AT&T 0111062005436 09/23/03 6.03 02 AT&t 0121062005436 6.03 03 AT&T 5100062005436 6.02 INVOICE TOTAL: 18.08 VENDOR TOTAL: 306.07 AURBLA AURORA BLACKTOP 12995 09/03/03 01 BLACKTOP HEUSTIS 5200062005419 09/23/03 51.03 INVOICE TOTAL: 51.03 VENDOR TOTAL: 51.03 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM • VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AUTOSP AUTOMOTIVE SPECIALTIES, INC. 10312 09/08/03 01 REPAIR 97' DAKOTA 0141062005409 09/23/03 953.60 INVOICE TOTAL: 953.60 VENDOR TOTAL: 953.60 BKFD BRISTOL KENDALL FIRE DEPART. AUG DEV FEES 08/31/03 01 AUG. 03' DEV FEES 9500042004216 09/23/03 13,150.00 INVOICE TOTAL: 13,150.00 VENDOR TOTAL: 13,150.00 BRADYT BRADY, THERESA 082503 08/25/03 01 MINUTES 0111062005401 09/23/03 75.00 INVOICE TOTAL: 75.00 082803 08/28/03 01 MINUTES 0111062005401 09/23/03 60.00 INVOICE TOTAL: 60.00 VENDOR TOTAL: 135.00 BREMER BREMER SHEET METAL 231050 08/26/03 01 SERVICE CALL 1600075007204 09/23/03 294.00 INVOICE TOTAL: 294.00 PAYOUT #5 08/14/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 14,025.60 INVOICE TOTAL: 14,025.60 PAYOUT #6 09/05/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 5,130.00 INVOICE TOTAL: 5,130.00 VENDOR TOTAL: 19,449.60 CANBLMEC CANNONBALL MECHANICAL CORP APPL 2 08/14/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 12,442.05 INVOICE TOTAL: 12,442.05 VENDOR TOTAL: 12,442.05 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CLEANSWP CLEAN SWEEP SWEEPING SERV. 083103 08/31/03 01 SWEEP STREETS 0141062005420 09/23/03 1,245.00 INVOICE TOTAL: 1,245.00 VENDOR TOTAL: 1,245.00 COMDIR COMMUNICATIONS DIRECT INC 65109 09/09/03 01 BATTERIES 0121062005408 09/23/03 196.00 INVOICE TOTAL: 196.00 VENDOR TOTAL: 196.00 COMED COMMONWEALTH EDISON 082803 08/28/03 01 ELECTRICITY 0141062005435 09/23/03 1,763.69 INVOICE TOTAL: 1,763.69 090203 09/02/03 01 ELECTRICITY 0141062005435 09/23/03 227.31 INVOICE TOTAL: 227.31 091103 09/11/03 01 ELECTRICITY 0141062005435 09/23/03 469.90 INVOICE TOTAL: 469.90 VENDOR TOTAL: 2,460.90 CONDESGN CONSERVATION DESIGN FORUM 2671 09/08/03 01 SUMMIT HOMES 0100013001372 09/23/03 922.50 INVOICE TOTAL: 922.50 2672 09/08/03 01 GENERAL CONSULTATION 0122062005401 09/23/03 225.00 INVOICE TOTAL: 225.00 2673 09/08/03 01 WETLAND PROTECTION ORDINANCE 0122062005401 09/23/03 699.30 INVOICE TOTAL: 699.30 2676 09/08/03 01 UNDESSER PROPERTY 0100013001372 09/23/03 157.50 INVOICE TOTAL: 157.50 VENDOR TOTAL: 2,004.30 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COYPRJT CITY OF YORKVILLE OCT TRANSFER 09/18/03 01 OCT. 03' TRANSFER 1500099009960 09/23/03 4,832.75 INVOICE TOTAL: 4,832.75 VENDOR TOTAL: 4,832.75 DISERAM DISERA, MICHAEL SIDEWALK 09/03/03 01 SIDEWALK REPLACEMENT 0141075007103 09/23/03 141.90 INVOICE TOTAL: 141.90 VENDOR TOTAL: 141.90 DLCOOK D.L. COOK CORP. PAYOUT #6 09/05/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 12,751.84 INVOICE TOTAL: 12,751.84 PAYOUT#5 08/14/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 10,208.22 INVOICE TOTAL: 10,208.22 VENDOR TOTAL: 22,960.06 DREYER DREYER MEDICAL CLINIC 091303 09/13/03 01 DRUG SCREEN 0121062005431 09/23/03 35.00 INVOICE TOTAL: 35.00 VENDOR TOTAL: 35.00 EASTJRDN EAST JORDAN IRON WORKS INC 2454539 09/09/03 01 HEX DRIVER/LAC BRUSH/WRENCH 5100065005800 09/23/03 138.18 INVOICE TOTAL: 138.18 24554997 09/12/03 01 LAC BRUSH/AEROSOL/WRENCH 5100065005804 09/23/03 378.30 INVOICE TOTAL: 378.30 VENDOR TOTAL: 516.48 EDWINAND EDWIN ANDERSON CONSTRUCTION DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.W0W INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT EDWINAND EDWIN ANDERSON CONSTRUCTION PAYOUT #5 08/14/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 50,264.82 INVOICE TOTAL: 50,264.82 PAYOUT #6 09/05/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 52, 600.48 INVOICE TOTAL: 52,600.48 VENDOR TOTAL: 102,865.30 EEI ENGINEERING ENTERPRISES, INC. 26851 08/29/03 01 FEDERAL GRANT APPLICATION 4100061005401 09/23/03 1,623.00 INVOICE TOTAL: 1, 623.00 26852 08/29/03 01 E.W.S.T. FACILITY 4100075007504 09/23/03 818.00 INVOICE TOTAL: 818.00 26853 08/29/03 01 MILL & VANEMMON WATERMAIN 4100061005410 09/23/03 5,781.80 INVOICE TOTAL: 5,781.80 26854 08/29/03 01 WESTBURY VILLAGE 0100013001372 09/23/03 345.00 INVOICE TOTAL: 345.00 26855 08/29/03 01 RADIUM VIOLATION RESPONSE 4100061005401 09/23/03 192.00 INVOICE TOTAL: 192.00 26856 08/29/03 01 RAINTREE VILLAGE 0100013001372 09/23/03 911.25 INVOICE TOTAL: 911.25 26857 08/29/03 01 WINDETT RIDGE 0100013001372 09/23/03 1,946.25 INVOICE TOTAL: 1,946.25 26858 08/29/03 01 GRANDE RESERVE 0100013001372 09/23/03 6,210.00 INVOICE TOTAL: 6,210.00 26859 08/29/03 01 KYLAN'S RIDGE 0100013001372 09/23/03 358.00 INVOICE TOTAL: 358.00 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES, INC. 26860 08/29/03 01 G.I.S. SYSTEM 0141065005421 09/23/03 3,271.40 INVOICE TOTAL: 3,271.40 26861 08/29/03 01 FISCHER PROPERTY 0100013001372 09/23/03 2,487.00 INVOICE TOTAL: 2,487.00 26862 08/29/03 01 WELLS 3 & 4 4100061005410 09/23/03 14,851.00 INVOICE TOTAL: 14,851.00 26863 08/29/03 01 STATE ST. WATERMAIN 4100061005410 09/23/03 3,786.40 INVOICE TOTAL: 3,786.40 26864 08/29/03 01 SOUTH WATER STORAGE TANK 4100061005410 09/23/03 11,162.20 INVOICE TOTAL: 11,162.20 26865 08/29/03 01 WELL NO. 7 4100061005410 09/23/03 3,059.00 INVOICE TOTAL: 3,059.00 26866 08/29/03 01 WELL NO. 7 4100061005401 09/23/03 13,287.84 INVOICE TOTAL: 13,287.84 26867 08/29/03 01 SCADA SYSTEM 4100061005410 09/23/03 2,630.30 INVOICE TOTAL: 2,630.30 26868 08/29/03 01 WELL NO. 8 & 9 0100013001372 09/23/03 19,950.00 INVOICE TOTAL: 19,950.00 26869 08/29/03 01 GALENA RD WATERMAIN 0100013001372 09/23/03 5,056.50 , INVOICE TOTAL: 5,056.50 26870 08/29/03 01 ROUTE 34 WATERMAIN 0100013001372 09/23/03 4,000.00 INVOICE TOTAL: 4,000.00 26871 08/29/03 01 CALEDONIA 0100013001372 09/23/03 1,944.00 INVOICE TOTAL: 1,944.00 VENDOR TOTAL: 103,670.94 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ELAN ELAN FINANCIAL SERVICES 090303 09/03/03 01 A.O.L. 0111062005436 09/23/03 23.90 02 A.O.L. 0121062005436 23.90 03 A.O.L. 5100062005436 47.80 04 REC'S A.O.L. 0100013001372 23.90 05 DASH SOFTWARE 0115065005801 48.50 06 SEMINAR 0111064005604 149.00 07 SEMINAR 5100064005604 149.00 08 FRUIT BASKET - WILLIAMS 0111065005800 27.26 09 SYMPATHY FLOWERS 0111065005800 94.00 10 LETTER OPENER BLADE 0111065005804 13.90 11 IPRA COOP PURCHASE PROGRAM 0111065005802 135.00 12 BOOTS - DHUSE 0141062005421 133.90 13 HILTON HOTEL - SEMINAR 0121064005605 132.11 14 WESTERN IL UNIVERSITY 0121064005608 395.57 INVOICE TOTAL: 1,397.74 VENDOR TOTAL: 1,397.74 ENLOWJ ENLOW, JOHN 072803 07/28/03 01 DENTAL ASSISTANCE 0111050005205 09/23/03 303.00 INVOICE TOTAL: 303.00 VENDOR TOTAL: 303.00 FIRSTUSA FIRST USA BANK, NA. 090803 09/08/03 01 PUBLIC SAFETY 2 0121064005604 09/23/03 1,700.00 02 HYATT HOTEL - PUBLIC SAFETY 0121064005605 504.56 INVOICE TOTAL: 2,204.56 VENDOR TOTAL: 2,204.56 FRIDDLES FRIDDLE, STACEY 090303 09/03/03 01 DENTAL ASSISTANCE 0111050005205 09/23/03 189.00 INVOICE TOTAL: 189.00 VENDOR TOTAL: 189.00 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT FXVLYSWR FOX VALLEY SEWER SERVICES INC 2003-808 08/12/03 01 ROD 504 HEUSTIS 5200062005419 09/23/03 95.00 INVOICE TOTAL: 95.00 VENDOR TOTAL: 95.00 GIPED GIPE, DINA 082103 08/21/03 01 MINUTES 0111062005401 09/23/03 50.00 INVOICE TOTAL: 50.00 090803 09/08/03 01 MINUTES 0111062005401 09/23/03 55.50 INVOICE TOTAL: 55.50 VENDOR TOTAL: 105.50 GRAINCO GRAINCO FS., INC. 083103 08/31/03 01 FUEL 5100065005812 09/23/03 234.65 02 TIRES & TIRE REPAIRS 0141062005408 465.65 INVOICE TOTAL: 700.30 VENDOR TOTAL: 700.30 GROESCHB GROESCH, BARRY 090303 09/03/03 01 DENTAL ASSISTANCE 0111050005205 09/23/03 310.60 INVOICE TOTAL: 310.60 091003 09/10/03 01 DENTAL ASSISTANCE 0111050005205 09/23/03 427.50 INVOICE TOTAL: 427.50 VENDOR TOTAL: 738.10 GRTAMLES GREATAMERICA LEASING CORP. 3297015 08/30/03 01 COPIER MAINT. 0111062005412 09/23/03 1,249.40 INVOICE TOTAL: 1,249.40 VENDOR TOTAL: 1,249.40 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HENNE HENNE CONSTRUCTION & ELECTRIC SEE ATTCHED 08/31/03 01 VARIOUS LIGHT REPAIRS 0141062005415 09/23/03 2,878.06 INVOICE TOTAL: 2,878.06 VENDOR TOTAL: 2,878.06 HOLSEPT HOLLEY SEPTIC SERVICE 1650 08/21/03 01 PUMP PARKS & REC 5200062005422 09/23/03 100.00 INVOICE TOTAL: 100.00 1665 09/02/03 01 PUMP GAWN LANE 5200062005422 09/23/03 135.00 INVOICE TOTAL: 135.00 1669 09/09/03 01 PUMP PARKS & REC 5200062005422 09/23/03 100.00 INVOICE TOTAL: 100.00 VENDOR TOTAL: 335.00 ICCI INTERNATIONAL CODES 20030903 09/02/03 01 PLANNING COORDINATOR 0122062005401 09/23/03 300.00 02 PLANNING COORDINATOR 0100013001372 2,606.25 INVOICE TOTAL: 2,906.25 VENDOR TOTAL: 2,906.25 ICE ICE MOUNTAIN 03H8105151347 08/31/03 01 BOTTLED WATER 0121065005804 09/23/03 59.25 INVOICE TOTAL: 59.25 VENDOR TOTAL: 59.25 IMAGESPY IMAGE SUPPLY 22435 09/11/03 01 LABEL MAKER & SUPPLIES 0121065005802 09/23/03 374.75 INVOICE TOTAL: 374.75 VENDOR TOTAL: 374.75 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT JEWEL JEWEL-OSCO 082903 08/29/03 01 SUPPLIES 0121065005804 09/23/03 74.45 INVOICE TOTAL: 74.45 VENDOR TOTAL: 74.45 JLELEC J & L ELECTRONIC SERVICE, INC. INST536098 08/22/03 01 EQUIPMENT FROM M7 TO M8 2000075007005 09/23/03 1,277.20 INVOICE TOTAL: 1,277.20 VENDOR TOTAL: 1,277.20 JULIE JULIE, INC. 08-03-1688 09/02/03 01 AUGUST JULIE SERVICE 5100061005303 09/23/03 446.60 INVOICE TOTAL: 446.60 VENDOR TOTAL: 446.60 KCEDC KENDALL COUNTY OCT EDC PMT 09/18/03 01 OCT 03' EDC PAYMENT 4200066006051 09/23/03 7,771.44 INVOICE TOTAL: 7,771.44 VENDOR TOTAL: 7,771.44 KCMAP KENDALL COUNTY MAPPING 4367 09/12/03 01 AERIAL MAPS 0122065005809 09/23/03 100.00 INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 KCREC KENDALL COUNTY RECORD 083103 08/31/03 01 LEGAL NOTICES 0122065005810 09/23/03 134.75 02 ADVERTISING 0111065005810 39.60 INVOICE TOTAL: 174.35 VENDOR TOTAL: 174.35 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KIEFT KIEFT BROTHERS, INC. 74056 08/30/03 01 ADJUSTING RING 0141062005420 09/23/03 105.00 INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 KINGK KING, KIMBERLY 091503 09/15/03 01 DENTAL ASSISTANCE 0111050005205 09/23/03 290.00 INVOICE TOTAL: 290.00 VENDOR TOTAL: 290.00 KOPY KOPY KAT COPIER 95562 09/10/03 01 TONER 0121065005802 09/23/03 86.00 INVOICE TOTAL: 86.00 VENDOR TOTAL: 86.00 KUSTOM KUSTOM SIGNAL, INC. 171067 09/09/03 01 VIDEO MONITOR REPAIR M4 0121062005409 09/23/03 197.04 INVOICE TOTAL: 197.04 VENDOR TOTAL: 197.04 MENARD MENARD, INC. 58793 09/05/03 01 FENCE POSTS 0121064005606 09/23/03 38.34 INVOICE TOTAL: 38.34 59210 09/08/03 01 BATTERIES 0121065005804 09/23/03 33.59 INVOICE TOTAL: 33.59 59267 09/08/03 01 ALUM PIPE WRENCH 5200065005815 09/23/03 81.98 INVOICE TOTAL: 81.98 59680 09/11/03 01 I-BEAM LEVEL 5200065005815 09/23/03 12.99 INVOICE TOTAL: 12.99 VENDOR TOTAL: 166.90 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MILSCJ MILSCHEWSKI, JACKIE 080503 08/05/03 01 MINUTES 0111062005401 09/23/03 151.65 INVOICE TOTAL: 151.65 091803 09/18/03 01 MILEAGE 0111064005605 09/23/03 7.92 INVOICE TOTAL: 7.92 VENDOR TOTAL: 159.57 NATLTWN NATIONAL ASSOCIATION OF TOWN IL212 09/09/03 01 DUES 0121064005600 09/23/03 25.00 INVOICE TOTAL: 25.00 VENDOR TOTAL: 25.00 NATLWTR NATIONAL WATERWORKS, INC. 9651834 08/19/03 01 METERS 5100075007508 09/23/03 2,224.23 INVOICE TOTAL: 2,224.23 9651842 08/27/03 01 METERS 5100075007508 09/23/03 1,128.00 INVOICE TOTAL: 1,128.00 9677871 08/26/03 01 METERS 5100075007508 09/23/03 1,093.98 INVOICE TOTAL: 1,093.98 9691693 08/29/03 01 METERS 5100075007508 09/23/03 1,540.00 INVOICE TOTAL: 1,540.00 9707363 09/05/03 01 METERS 5100075007508 09/23/03 1,425.50 INVOICE TOTAL: 1,425.50 9708525 09/05/03 01 METERS 5100075007508 09/23/03 94.71 INVOICE TOTAL: 94.71 9727849 09/11/03 01 METERS 5100075007508 09/23/03 43.97 INVOICE TOTAL: 43.97 VENDOR TOTAL: 7,550.39 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NEENAH NEENAH FOUNDRY CO. 723216 09/08/03 01 FRAME/PLATEN 5200062005419 09/23/03 1,134.00 INVOICE TOTAL: 1,134.00 VENDOR TOTAL: 1,134.00 NELSON NELSON ENTERPRISES, INC. 9734-0002 08/31/03 01 ADVERTISING 0111065005844 09/23/03 480.00 INVOICE TOTAL: 480.00 VENDOR TOTAL: 480.00 NEMRT NORTH EAST MULTI-REGIONAL 41933 09/10/03 01 DEFENSIVE TACTICS SEMINAR 0121064005604 09/23/03 35.00 INVOICE TOTAL: 35.00 VENDOR TOTAL: 35.00 NICOR NICOR GAS 090203 09/02/03 01 NATURAL GAS 0111078009002 09/23/03 57.36 INVOICE TOTAL: 57.36 090303 09/03/03 01 NATURAL GAS 0111078009002 09/23/03 150.95 INVOICE TOTAL: 150.95 090903 09/09/03 01 NATURAL GAS 0111078009002 09/23/03 27.62 INVOICE TOTAL: 27.62 VENDOR TOTAL: 235.93 OFFWORK OFFICE WORKS 083003 08/31/03 01 PAPER 0111065005804 09/23/03 130.01 02 TONER/LABELS/PAPER HOLDER 0111065005802 437.83 INVOICE TOTAL: 567.84 VENDOR TOTAL: 567.84 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT OHERRON O'HERON, RAY 15453 08/27/03 01 DUTY BELT - DIEDERICH 0121062005421 09/23/03 17.95 INVOICE TOTAL: 17.95 15472 08/28/03 01 BODY ARMOR/TRAUMA SHIELD 0121062005422 09/23/03 1,078.00 INVOICE TOTAL: 1,078.00 15529 09/04/03 01 ASP TRAINING BAG 0121065005804 09/23/03 240.44 INVOICE TOTAL: 240.44 327467 09/03/03 01 QUICK CUFFS 0121062005409 09/23/03 17.34 INVOICE TOTAL: 17.34 328470 09/11/03 01 APEX CARRIER 0121062005421 09/23/03 72.67 INVOICE TOTAL: 72.67 VENDOR TOTAL: 1,426.40 OOSTERBN OOSTERBAAN & SONS CO PAYOUT #6 09/05/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 2,511.00 INVOICE TOTAL: 2,511.00 VENDOR TOTAL: 2,511.00 PATTEN PATTEN INDUSTRIES, INC. P53C0068822 08/22/03 01 CLAMP & HOSE 5100062005408 09/23/03 30.23 INVOICE TOTAL: 30.23 VENDOR TOTAL: 30.23 PESSINA PESSINA TREE SERVICE 1914 09/10/03 01 TREE REMOVAL/TRIMMING/STUMP 0141075007102 09/23/03 3,940.00 INVOICE TOTAL: 3,940.00 VENDOR TOTAL: 3,940.00 POLPEN POLICE PENSION FUND DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT POLPEN POLICE PENSION FUND 091503 09/15/03 01 POLICE PENSION 0121072006502 09/23/03 88,365.43 INVOICE TOTAL: 88,385.43 VENDOR TOTAL: 88,385.43 POSTNET POSTNET IL 124 5873 08/15/03 01 BLUE PRINTS 0100013001372 09/23/03 5.87 INVOICE TOTAL: 5.87 6,417 09/11/03 01 BLUE PRINTS 0115065005809 09/23/03 6.50 INVOICE TOTAL: 6.50 6389 09/10/03 01 BLUE PRINTS 0115065005809 09/23/03 44.84 INVOICE TOTAL: 44.84 VENDOR TOTAL: 57.21 PRELUBE PRECISION LUBE 082703 08/27/03 01 OIL CHANGES 0121062005409 09/23/03 140.00 INVOICE TOTAL: 140.00 199263 08/27/03 01 OIL CHANGE 0141062005409 09/23/03 20.00 INVOICE TOTAL: 20.00 VENDOR TOTAL: 160.00 PREMCON PREMIUM CONCRETE INC PAYOUT #6 09/05/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 21,318.30 INVOICE TOTAL: 21,318.30 VENDOR TOTAL: 21,318.30 PURCHASE PURCHASE POWER (PITNEY BOWES) 090803 09/08/03 01 POSTAGE FOR METER 0111065005808 09/23/03 2,020.00 INVOICE TOTAL: 2,020.00 VENDOR TOTAL: 2,020.00 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT QUILL QUILL CORPORATION 2829006 07/30/03 01 SISSORS/INKJETS/PENCILS 5200065005802 09/23/03 61.93 02 PENS/POST-IT-NOTES 0111065005802 115.08 INVOICE TOTAL: 177.01 28900116 08/04/03 01 ORGANIZER 0111065005802 09/23/03 9.99 INVOICE TOTAL: 9.99 3018457 08/08/03 01 BINDING SPIRALS 0111065005802 09/23/03 38.41 INVOICE TOTAL: 38.41 3098040 08/13/03 01 FILE BOX/BINDER CLIPS 0111065005802 09/23/03 19.62 INVOICE TOTAL: 19.62 3131419 08/15/03 01 TONER 0111065005802 09/23/03 89.95 INVOICE TOTAL: 89.95 3135427 08/15/03 01 HANGING BINDERS 0111065005802 09/23/03 95.96 INVOICE TOTAL: 95.96 3232020 08/20/03 01 TAPE/RIBBON/PADS 0111065005802 09/23/03 34.78 INVOICE TOTAL: 34.78 3235221 08/20/03 01 HANGING FILE FOLDERS 0111065005802 09/23/03 56.73 INVOICE TOTAL: 56.73 3374722 08/27/03 01 FILE FOLDERS/CASSETTES 0111065005802 09/23/03 149.68 INVOICE TOTAL: 149.68 3523519 09/04/03 01 MAILING TUBES/STORAGE BOXES 0111065005802 09/23/03 213.48 INVOICE TOTAL: 213.48 3560500 09/08/03 01 MAILING TUBES 0111065005802 09/23/03 52.56 INVOICE TOTAL: 52.56 3608093 09/09/03 01 POLY FILE POCKETS 0111065005802 09/23/03 41.96 INVOICE TOTAL: 41.96 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT QUILL QUILL CORPORATION 3639015 09/10/03 01 SHREDDER BAGS/WHITE OUT/TAPE 0121065005802 09/23/03 99.19 INVOICE TOTAL: 99.19 3683358 09/12/03 01 LETTER FILES/MINI CHEST 0121065005802 09/23/03 124.95 INVOICE TOTAL: 124.95 VENDOR TOTAL: 1,204.27 RAKOWS RAKOW'S FURNITURE, INC. 30074 09/12/03 01 FURNITURE - CITY HALL 1600075007202 09/23/03 15,919.93 INVOICE TOTAL: 15,919.93 VENDOR TOTAL: 15,919.93 RIVEROAK RIVER OAKS FORD FOCS423677 08/28/03 01 REPAIR FORD F550 0141062005409 09/23/03 100.00 INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 RIVRVIEW RIVERVIEW FORD C35928 08/21/03 01 WIRING HARNESS M1 0121062005409 09/23/03 366.84 INVOICE TOTAL: 366.84 VENDOR TOTAL: 366.84 RWDEV R.W. DEVELOPMENT RECAPTURE 09/09/03 01 RECAPTURE REFUND 4200044004440 09/23/03 549.06 INVOICE TOTAL: 549.06 VENDOR TOTAL: 549.06 SALISM SAILSBURY, MARGARET 091403 09/14/03 01 CLEAN P.W. 5200062005401 09/23/03 100.00 INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SBC SBC 0816 08/16/03 01 CITY HALL 0111062005436 09/23/03 428.88 02 CITY HALL 0121062005436 428.88 03 CITY HALL 5100062005436 428.87 INVOICE TOTAL: 1,286.63 0816R 08/16/03 01 FIRE ALARM 0111062005436 09/23/03 34.54 02 FIRE ALARM 0121062005436 34.54 03 FIRE ALARM 5100062005436 -34.54 INVOICE TOTAL: 34.54 0825 08/25/03 01 CITY HALL/T-LINE/CENTREX LINES 0111062005436 09/23/03 1,044.89 02 CITY HALL/T-LINE/CENTREX LINES 0121062005436 1,044.89 03 CITY HALL/T-LINE/CENTREX LINES 5100062005436 1,044.89 INVOICE TOTAL: 3,134.67 082503C 08/25/03 01 POLICE DEPT 0121062005436 09/23/03 57.57 INVOICE TOTAL: 57.57 082503D 08/25/03 01 POLICE DEPT 0121062005436 09/23/03 19.23 INVOICE TOTAL: 19.23 082503E 08/25/03 01 PUMP HOUSE 5100062005436 09/23/03 28.44 INVOICE TOTAL: 28.44 08250B 08/25/03 01 ADMINISTRATION FAX 0111062005436 09/23/03 53.68 INVOICE TOTAL: 53.68 0825A 08/25/03 01 PUMP HOUSE 5100062005436 09/23/03 70.99 INVOICE TOTAL: 70.99 0825D 08/25/03 01 LIFT STATION 5100062005436 09/23/03 35.56 INVOICE TOTAL: 35.56 725A 07/25/03 01 LIFT STATION 5100062005436 09/23/03 20.09 INVOICE TOTAL: 20.09 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SBC SBC 816R 08/16/03 01 ALARM CIRCUIT 5100062005436 09/23/03 67.71 INVOICE TOTAL: 67.71 VENDOR TOTAL: 4,809.11 SBCGLOBL SBC GLOBAL SERVICES, INC. IL608671 08/29/03 01 SERVICE CONTRACT 1600075007202 09/23/03 3,132.40 INVOICE TOTAL: 3,132.40 VENDOR TOTAL: 3,132.40 SERVMAST SERVICEMASTER OF AURORA & 4002 09/08/03 01 STRIP & WAX FLOOR 1600075007203 09/23/03 120.00 INVOICE TOTAL: 120.00 VENDOR TOTAL: 120.00 SKILLPAT SKILLPATH SEMINARS 7458774 08/19/03 01 DIPLOMACY SEMINAR 0121064005604 09/23/03 299.00 INVOICE TOTAL: 299.00 VENDOR TOTAL: 299.00 SMITH SMITH ENGINEERING 317679 07/22/03 01 GAME FARM TRAFFIC STUDY 1500075007107 09/23/03 1,856.30 INVOICE TOTAL: 1,856.30 VENDOR TOTAL: 1,856.30 STATTRNY STATE'S ATTORNEYS APPELLATE 2003-NL-108 09/15/03 01 NEWSLETTER SUBSCRIPTION 0121064005603 09/23/03 60.00 INVOICE TOTAL: 60.00 VENDOR TOTAL: 60.00 STEVENS STEVEN'S SILKSCREENING DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT STEVENS STEVEN'S SILKSCREENING 28401 08/14/03 01 3 SHIRTS - GRAFF 0111062005421 09/23/03 144.00 INVOICE TOTAL: 144.00 VENDOR TOTAL: 144.00 STRYPES STRYPES PLUS MORE INC. 8373 09/09/03 01 STRIPING 2 NEW CROWN VIC'S. 2000075007005 09/23/03 750.00 INVOICE TOTAL: 750.00 VENDOR TOTAL: 750.00 SUBCHNEW SUBURBAN CHICAGO NEWSPAPERS AD 083103 08/31/03 01 LEGAL NOTICES 0122065005810 09/23/03 288.54 INVOICE TOTAL: 288.54 VENDOR TOTAL: 288.54 TAPCO TRAFFIC & PARKING CONTROL INC 185681 09/09/03 01 SIGNS 0100013001372 09/23/03 264.33 INVOICE TOTAL: 264.33 VENDOR TOTAL: 264.33 THOMAS THOMAS ALARM SYSTEMS 905200301 09/05/03 01 INSTALL PHONE/DATA LINES 1600075007202 09/23/03 2,310.00 INVOICE TOTAL: 2,310.00 905200302 09/05/03 01 ADDT'L CITY HALL WORK 1600075007202 09/23/03 500.00 INVOICE TOTAL: 500.00 VENDOR TOTAL: 2,810.00 THORGARD THOR GUARD, INC. 13021 08/29/03 01 REPLACEMENT PART 0121062005408 09/23/03 17.93 INVOICE TOTAL: 17.93 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT THORGARD THOR GUARD, INC. 13130 08/29/03 01 SERVICE LIGHTENING DETECTOR 0121062005408 09/23/03 185.00 INVOICE TOTAL: 185.00 VENDOR TOTAL: 202.93 ULRICH ULRICH CHEMICAL, INC. 71613 08/21/03 01 CHLORINE 5100065005819 09/23/03 367.00 INVOICE TOTAL: 367.00 71615 08/21/03 01 HYDROFLUOSILICIC ACID/CHLORINE 5100065005819 09/23/03 1,079.50 INVOICE TOTAL: 1,079.50 VENDOR TOTAL: 1,446.50 UNIQPRD UNIQUE PRODUCTS & SERVICE 118543 08/27/03 01 LINERS 0111065005804 09/23/03 132.50 INVOICE TOTAL: 132.50 VENDOR TOTAL: 132.50 UPS UNITED PARCEL SERVICE 083003 08/30/03 01 SHIPPING 5100065005808 09/23/03 54.70 INVOICE TOTAL: 54.70 090603 09/06/03 01 SHIPPING 5100065005808 09/23/03 92.72 INVOICE TOTAL: 92.72 VENDOR TOTAL: 147.42 WASTE WASTE MANAGEMENT 2440307-2007-6 09/01/03 01 AUG 2,417 UNITS GARBAGE SERVIC 0154062005442 09/23/03 33,198.28 INVOICE TOTAL: 33,198.28 VENDOR TOTAL: 33,198.28 WEBLINX WEBLINX INCORPORATED DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WEBLINX WEBLINX INCORPORATED 1120 09/08/03 01 WEB SITE DEVELOPMENT 0111062005401 09/23/03 750.00 INVOICE TOTAL: 750.00 VENDOR TOTAL: 750.00 WILLDEV WILLIAMS DEVELOPMENT APYOUT #5 08/14/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 8,345.06 INVOICE TOTAL: 8,345.06 PAYOUT #6 09/05/03 01 CITY HALL BUILD OUT 1600075007202 09/23/03 14,072.67 INVOICE TOTAL: 14,072.67 VENDOR TOTAL: 22,417.73 WILLIAMA WILLIAMS, ANNETTE 091303 09/13/03 01 DENTAL ASSISTANCE 0111050005205 09/23/03 67.00 INVOICE TOTAL: 67.00 VENDOR TOTAL: 67.00 WIREWIZ WIRE WIZARD OF ILLINOIS, INC 2662 09/01/03 01 ALARM MONITORING 5100065005804 09/23/03 69.00 INVOICE TOTAL: 69.00 2664 09/01/03 01 ALARM MONITORING 5100065005804 09/23/03 69.00 INVOICE TOTAL: 69.00 2665 09/01/03 01 ALARM MONITORING 5100065005804 09/23/03 69.00 INVOICE TOTAL: 69.00 2666 09/01/03 01 ALARM MONITORING 5100065005804 09/23/03 69.00 INVOICE TOTAL: 69.00 VENDOR TOTAL: 276.00 WTRPRD WATER PRODUCTS, INC. DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WTRPRD WATER PRODUCTS, INC. 0163156 08/28/03 01 CLAMPS 5100065005804 09/23/03 554.54 INVOICE TOTAL: 554.54 162368 08/05/03 01 BUTYL RUBBER 5200062005419 09/23/03 262.80 INVOICE TOTAL: 262.80 VENDOR TOTAL: 817.34 YOLIBRAR YORKVILLE PUBLIC LIBRARY AUG DEV FEES 08/31/03 01 AUG. 03' DEV FEES 9500042004214 09/23/03 7,900.00 INVOICE TOTAL: 7,900.00 VENDOR TOTAL: 7,900.00 YOPDPET YORKVILLE POLICE DEPARTMENT 083103 08/31/03 01 POSTAGE/CERTIFIED MAIL 0121065005808 09/23/03 8.32 02 LIQUOR LICENSES/BACKGROUND CKS 0121065005804 116.90 INVOICE TOTAL: 125.22 VENDOR TOTAL: 125.22 YOPOST YORKVILLE POSTMASTER POSTAGE 09/15/03 01 POSTAGE FOR BILLS 5100065005808 09/23/03 92.00 INVOICE TOTAL: 92.00 VENDOR TOTAL: 92.00 YOREC YORKVILLE RECREATION DEPT CAP. TRANSFER 09/18/03 01 OCT. 03' TRANSFER 7200099009955 09/23/03 2,635.17 INVOICE TOTAL: 2,635.17 MAY-SEPT TRANFR 09/01/03 01 MAY - SEPT TRANSFERS 7200099009955 09/23/03 13,175.85 INVOICE TOTAL: 13,175.85 OCT TRANSFER 09/18/03 01 OCTOBER 03' TRANSFER 0111099009941 09/23/03 5,026.33 INVOICE TOTAL: 5,026.33 DATE: 09/18/03 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 10:19:04 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 09/23/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YOREC YORKVILLE RECREATION DEPT OCT. TRANSFER 09/18/03 01 OCTOBER TRANSFER 0111099009940 09/23/03 49,152.00 INVOICE TOTAL: 49,152.00 VENDOR TOTAL: 69,989.35 YOSCHOL YORKVILLE SCHOOL DIST #115 AUG LAND CASH 08/31/03 01 AUG 03' LAND CASH 9500047004729 09/23/03 65,089.50 INVOICE TOTAL: 65,089.50 VENDOR TOTAL: 65,089.50 YRKAUTO YORKVILLE AUTO PARTS 083103 08/31/03 01 BATTERY/FILTERS & OIL 0141062005409 09/23/03 153.87 INVOICE TOTAL: 153.87 VENDOR TOTAL: 153.87 YRKSTORG YORKVILLE SELF STORAGE, INC OCT #83 & #76 09/18/03 01 OCTOBER STORAGE RENTALS 1600075007203 09/23/03 150.00 INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 ZBSUPPLY ZB SUPPLY COMPANY 51672 08/28/03 01 LINERS/TOWELS 0111065005804 09/23/03 40.81 INVOICE TOTAL: 40.81 VENDOR TOTAL: 40.81 TOTAL A/P VENDORS = $678,207.72 TOTAL PAYROLL = $122,594.94 (See Attached) TOTAL DISBURSEMENTS = $800 ,802.66 CITY OF YORKVILLE PAYROLL SUMMARY 09/08/03 REG OT TOTAL DEPARTMENT GROSS GROSS GROSS SOC.SEC. IMRF EXPENSE ADMINISTRATION 17,357.02 0.00 17,357.02 1,327.83 1,496.94 20,181.79 ENGINEERING 6,511.66 0.00 6,511.66 498.15 552.79 7,562.60 POLICE 44,236.05 3,940.31 48,176.36 3,685.49 257.37 52,119.22 PUBLIC WORKS 15,594.80 1,311.63 16,906.43 1,293.37 1,439.05 19,638.85 LIBRARY 5,062.23 0.00 5,062.23 387.26 315.04 5,764.55 REC'S & PARKS 14,343.90 500.84 14,844.74 1,135.64 1,347.55 17,327.93 TOTALS: 103,105.66 5,752.78 108,858.44 8,327.74 5,408.74 122,594.94 STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) CERTIFICATE ORDER TO: THE CITY COUNCIL OF THE UNITED CITY OF YORKVIT.I E, KENDALL COUNTY, ILLINOIS(THE "CITY"): We are pleased to advise you as follows: A. Sale. We are executing this Certificate Order pursuant to the authority contained in an ordinance adopted on August 26, 2003, by the City Council of the City (the "Certificate Ordinance") (terms used herein shall have the meanings given to them in the Certificate Ordinance unless otherwise defined herein), and being entitled: AN ORDINANCE of the United City of Yorkville, Kendall County, Illinois, authorizing and providing for an Installment Purchase Agreement for the purpose of paying the cost of acquiring and installing sewer improvements within the City (Bruell Street Sewer Project), and authorizing and providing for the issue of$2,035,000 Debt Certificates, Series 2003A, evidencing the rights to payment under such Agreement, prescribing the details of the Agreement and Certificates, and providing for the security for and means of payment under the Agreement of the Certificates. A contract for the purchase of the Certificates to the amount of$2,035,000 has been awarded by us, as the Designated Officers under the Certificate Ordinance, to the Illinois Rural Bond Bank, Springfield, Illinois (the "Purchaser"), at a price of$2,002,440,plus accrued interest to the date of delivery of the Certificates. This Certificate Order shall be entered into the records of the City and made available to the City Council at the next regularly scheduled meeting thereof. 1550010.01.07 2110781-KK•9/5/03 B. Terms. The terms of the Certificates are fair and reasonable in view of current conditions in the certificate market. The Certificates shall be dated September 1, 2003 and shall be due serially on February 1 of the years, in the amounts and bearing interest as follows: YEAR OF MATURITY PRINCIPAL AMOUNT RATE OF INTEREST 2005 $80,000 1.60% 2006 80,000 2.05% 2007 80,000 2.50% 2008 80,000 2.90% 2009 85,000 3.25% 2010 85,000 3.60% 2011 90,000 3.90% 2012 95,000 4.10% 2013 100,000 4.20% 2014 100,000 4.40% 2015 105,000 4.55% 2016 110,000 4.65% 2017 115,000 4.75% 2018 120,000 5.05% 2019 130,000 5.05% 2020 135,000 5.05% 2021 140,000 5.10% 2022 150,000 5.10% 2023 155,000 5.20% We hereby expressly find and determine that no Certificate bears interest at a rate in excess of eight and seventy-five hundredths percent (8.75%) per annum as required under the Certificate Ordinance. Interest on the Certificates shall be payable on February 1 and August 1 commencing February 1, 2004, principal on the Certificates shall be payable on February 1 commencing February 1, 2005, and shall be paid as set forth in the Certificate Ordinance, except that, during any period that the Purchaser, or U.S. Bank National Association, St. Louis, Missouri (the "Paying Agent"), as trustee for the Purchaser, is the registered owner of all or any part of the Certificates outstanding, immediately available funds for each of the principal of, premium, if any, and interest on the Certificates shall be available at the principal corporate trust office of the -2- Paying Agent not later than five (5) days prior to each such principal, premium, if any, and interest payment date. C. Redemption. The Certificates due February 1, 2014, and thereafter are subject to redemption prior to maturity at the option of the City, from any available funds, in whole or in part on any interest payment date on or after February 1,2013 at the redemption price of par plus accrued interest to the redemption date. D. No Conflicts. Please be further advised that we hereby affirm that no person holding any office of the City either by election or appointment, is in any manner financially interested, either directly in his or her own name or indirectly in the name of any other person, associate, trust or corporation, in the certificate purchase contract with the Purchaser. IN WITNESS WHEREOF, we have hereunto affixed our official signatures and the corporate seal of the City this 4th day of September, 2003. // .401/ , ezel Mayor aft 1 P • ' le G�/�GCc.A.� acJ�:fiC City Treasurer [SEAL] -3- ACKNOWLEDGMENT OF FILING Filed in the office of the City Clerk of the City of Yorkville,Kendall County, Illinois this 4th day of September, 2003. ler -4- STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) AVAILABILITY OF CERTIFICATE ORDER I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the United City of Yorkville, Kendall County, Illinois (the "City"), and as such official I am the keeper of the official journal of proceedings, books, records, minutes and files of the City Council of the City thereof(the "City Council"). I do further certify that I made or will make available to all members of the City Council a Certificate Order, as such term is defined in an ordinance entitled: AN ORDINANCE of the United City of Yorkville, Kendall County, Illinois, authorizing and providing for an Installment Purchase Agreement for the purpose of paying the cost of acquiring and installing sewer improvements within the City (Bruell Street Sewer Project), and authorizing and providing for the issue of$2,035,000 Debt Certificates, Series 2003A, evidencing the rights to payment under such Agreement, prescribing the details of the Agreement and Certificates, and providing for the security for and means of payment under the Agreement of the Certificates. at the public meeting of the City Council held on the day . 4- , 2003, being the first regularly scheduled meeting of the City Council following the execution of the Certificate Order. I do further certify that the Certificate Order is responsive to such ordinance and that a true, correct and complete copy of the Certificate Order as provided at said meeting is attached hereto. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 4th day of September, 2003. [SEAL] a•• • + 1 . Cly 09/17/2003 12.23 FAX 630 553 5764 DANIEL J. KRAMER a 004/024 06/01/2033 10:51 FAX 630 355 5076 DBCW ( 002 9/5(01 GRANT OF EASEMENT AGREEMENT THIS AGREEMENT is entered into this day of , 2003 by and between KENNETH J. AND ROXANNE GREISMANN (hereinafter referred to as the "GRANTOR"), RICHARD MARKER AND ASSOCIATES, INC., (hereinafter referred to as the "DEVELOPER"), and THE UNITED CITY OF YORKVILLE, an Illinois Municipal Corporation(hereinafter referred to as the "CITY"). WITNESSETU1: WHEREAS, GRANTOR is the owner of a certain tract of land legally described on Exhibit "A" attached hereto and made a part hereof(hereinafter referred to as the "SUBJECT PROPERTY"); and WHEREAS, DEVELOPER is the owner and developer of the Heartland Circle Subdivision located in the CITY, which is located generally cast of the Foxfield Subdivision and south of the Heartland Subdivision in Yorkville, Illinois (hereinafter referred to as the "DEVELOPMENT"; and 1 1 0)704z 09/17/2003 12.23 FAX 630 553 5764 DANIEL J. KRAMER 81005/024 09/05/2003 10:51 FAX 830 355 5070 DBCR X000 WHEREAS, in order to construct the DEVELOPMENT, DEVELOPER needs to install certain public utilities for the DEVELOPMENT through the SUBJECT PROPERTY; and WHEREAS, GRANTOR has agreed to grant to the CITY a permanent easement for a sanitary sewer and a storm sewer and a temporary construction easement for said sewers, as hereinafter described, through a portion of the SUBJECT PROPERTY;and WHEREAS, GRANTOR, DEVELOPER and the CITY have agreed upon a mutually acceptable location for the easements (hereinafter the "EASEMENT AREA") as described.on Exhibit"B" attached hereto and made a part hereof; and WHEREAS, the CITY, GRANTOR and DEVELOPER have agreed to assume certain obligations and responsibilities in relation to this grant of easement,which are detailed herein. NOW, THEREFORE, for and in consideration of ten dollars in hand paid, and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. That the forgoing recitals are incorporated as if fully set forth herein. 2. GRANTOR hereby grants to the CITY and its successors and assigns a permanent easement for a sanitary and storm sewer and a temporary construction easement for the installation of said sewers across the SUBJECT PROPERTY in the EASEMENT AREA as described in Exhibit B. 3. The temporary construction easement shall automatically terminate one hundred and fifty(150) days miter the date that this Agreement is executed by both parties. 4. DEVELOPER agrees to incorporate the stormwater discharge from the existing stormwater discharge point at the intersection of Spring Street and Quinsey Lane into the stormwater drainage pipe to be installed in the EASEMENT AREA. 2 1037044 09/17/2003 12. 23 FAX 630 553 5764 DANIEL J. KRAMER /2006/024 09/08/2003 10:51 FAX 030 355 5978 DBCW 0004 5. CITY shall improve Quinsey Lane from Spring Street to a point one hundred (100') east of the Subject Property by widening the road to a total roadway width of approximately twenty(20')feet and sealcoating the surface of the roadway. 6. GRANTOR shall have the right to tap into the proposed sanitary sewer in the • EASEMENT AREA subject only to the payment of standard CITY tap-on fees. 7. Upon DEVELOPER's installation of the storm sewer in the EASEMENT AREA, DEVELOPER agrees to back ii1l the trench to be constructed in the EASEMENT AREA, with on-site spoil material. 8. Upon CITY's installation of the sanitary sewer in the EASEMENT AREA, CITY agrees to backfill the trench to be constructed in the EASEMENT AREA, with on-site spoil material. 9. Upon completion of the installation of both storm and sanitary sewers, CITY agrees to respread topsoil to level all areas in the EASEMENT AREA (allowing for settlement) disturbed by constructing said trench. 10. Upon completion of surface restoration,CITY agrees to: a. Replace the fence on the west property line of the SUBJECT PROPERTY from the north property line of the SUBJECT PROPERTY to the southerly most point of the EASEMENT AREA. The fencing material shall consist of wooden posts and wire mesh, similar to the current fence; and b. Replace any portion of the existing gravel storage mound used or moved during construction; 3 1037042 09/17/2003 12:23 FAX 630 553 5764 DANIEL J. KRAMER a007/024 O0/08/2003 10:51 FAX 830 355 6078 DBCW til)oo5 c. Erect an erosion barrier at the planned discharge point of the storm sewer to prevent ftuther erosion of the soil due to storm water discharge; and d. Allow Grantor to have first choice of any wood resulting from the removal of trees on the SUBJECT PROPERTY; and e. Ensure that public access across Quinsey Lane will be provided at all times during construction; and f. Ensure that access to the existing dumpster on the SUBJECT PROPERTY will be maintained for the waste hauler. 11. This Agreement shall be in full force and effect upon execution thereof by all parties and shall be recorded in its entirety. 12. All of the terms and conditions of this Agreement are hereby made binding on the respective executors, heirs, devisees, administrators, personal representatives, successors and permitted assigns of the parties hereto 13. This Agreement shall be construed and governed by the laws of the State of Illinois,without regard to its conflict of laws provisions. 14. No amendment of this Agreement shall be valid unless in writing and signed by the parties. 15. Any provision of this Agreement which is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof, and any such prohibition or unenforceability in any jurisdiction shall not invalidate or render unenforceable such provision in any other jurisdiction. EXECUTED as of the day and year first above written. 4 i 037o4a 09/17/2003 12.24 FAX 830 553 5764 DANIEL J. KRAMER IJ008/024 D0/00/2003 10'52 PAX 630 355 5678 DBCW 0 006 DEVELOPER; RICHARD MARKER ASSOCIATES,INC. By: Attest: 5 �D)7D4/Z 09/17/2003 12:24 FAX 830 553 5764 DANIEL J. KRAMER [2)009/024 06/08/2009 10:52 FAIL 600 355 5078 DSO/ 0007 CITY: TIM UNITED CITY OF YORKVILLE By: Attest: 6 103704/2 09/17/2003 12: 24 FAX 630 553 5764 DANIEL J. KRAMER 11010/024 • 00/08/2003 10:62 FAX 800 355 5878 DBCW 008 GRANTOR: KENNETH J. GREISMANN ROXANNE GREISMANN STATE OF ILLINOIS ) ) SS COUNTY OF ) I,the undersigned, a Notary Public in and for the County and State aforesaid, do hereby certify, that KENNETH J AND ROXANNE GREISMANN, personally known to me to be the same persons whose name arc subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that they signed and delivered the said instrument as their own free and voluntary act for the uses and purposes therein set forth_ Given under my hand and Notarial Seal this day of ,2003. Notary Public 7 1 orioorl 09/17/2003 12:24 FAX 630 553 5764 DANIEL J. KRAMER Z011/024 09/09/2009 10:52 FAX 630 355 5976 DDCW 0009 EXHIBIT A 8 10379411 09/17/2003 12:24 FAX 630 553 5764 DANIEL J. KRAMER Q1012/024 o9/o0/2003 10:5Z FAX 830 355 5878 DBCN 0l0 LEGAL DESCRIPTION SUBJECT PROPERTY OFFSITE UTILITY EASEMENT THE WEST 30 FEET OF THE NORTH 720 FEET, AS MEASURED 720 FEET SOUTH OF THE NORTHWEST CORNER AND PERPENDICULAR TO THE WEST LINE OF THE FOLLOWING DESCRIBED PARCEL: THAT PART OF THE NORTHEAST 1/4 OF SECTION 33, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID SOUTH 11 DEGREES, 35 MINUTES, 00 SECONDS WEST, 216.26 FEET; THENCE SOUTH 4 DEGREES, 00 MINUTES, 00 SECONDS EAST, 708,73 FEET TO THE NORTHERLY LINE EXTENDED WESTERLY OF A 16 FOOT WIDE LANE LEADING TO NELSON J. QUINSEY'S SUBDIVISION AS RECORDED MARCH 3, 1822 IN PLAT BOOK 7, PAGE 11 AND TO THE POINT OF BEGINNING; THENCE SOUTH 84 DEGREES, 45 MINUTES, 38 SECONDS EAST, ALONG SAID EXTENDED NORTHERLY LINE AND SAID NORTHERLY LINE OF SAID LANE, 267.47 FEET; THENCE SOUTH 04 DEGREES, 00 MINUTES, 00 SECONDS EAST, 876.31 FEET TO THE NORTHERLY BANK OF THE FOX RIVER; THENCE WESTERLY, ALONG SAID NORTHERLY BANK, TO A POINT SOUTH 04 DEGREES, 00 MINUTES, 00 SECONDS EAST FROM THE POINT OF BEGINNING; THENCE NORTH 04 DEGREES, 00 MINUTES, 00 SECONDS WEST, 996,30 FEET TO THE POINT OF BEGINNING, IN THE TOWNSHIP OF BRISTOL, KENDALL COUNTY, ILLINOIS, EXHIBIT B LEGAL DESCRIPTION OF EASEMENT AREA 9 103704(2 09/17/2003 12. 24 FAX 630 553 5764 DANIEL J. KRAMER 0 013/024 KRENTZ & KRENTZ, P.C. Attorneys at Law 100 West Main Street Plano,Illinois 60545 Peter L.Krentz Telephone:(630)5528213 Stephen L.Krentz (630)552-8246 Fax:(630)552-8226 Walter G.Werderich November 7,2002 Joseph Wyrot United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Ken GriesmanniWearrland easement acquisition Dear Mr.Wyrot, As a follow up to our meeting on November 5, this letter will confirm (for settlement purposes only) the terms upon.which Ken Griesmann will agree to convey sanitary and storm sewer easements necessary for the proposed Heartland Development: 1. The easements to be no more than 30' in width and located adjacent to Griesmann's westerly property line. The Griesmanns will not agree to any easement that runs diagonally across the northerly portion of their property. 2.. The discharge point for the storm sewer to be in the same location as the existing discharge point for the privately owned (Woodworth) pipe. 3. There is an existing storm water discharge point at the intersection of Spring Street and Quinsey Lane. The discharge from this pipe presently flows across the land adjacent to Quinsey Lane and eventually onto the Griesmann's property. This storm water discharge needs to be coordinated with the Heartland storm water system by either re-routing the water through Heartland's retention pond, or by connecting the same to Heartland's storm water pipe that will run across the Griesmann property. 4. Quinsey Lane to be improved from Spring Street to a point approximately 100' East of the Griesmann property. Improvements to include widening the road to approximately 20' and seal-coating the surface. 5. The Griesmann property must have the right to tap onto the newly located sanitary sewer in the future without any contributions other than standard tap-on fees. 6. Agreement upon the following temporary construction and restoration issues is necessary: a. upon completion of surface ground restoration, the fence on the west property line should be replaced from the north boundary line of the Griesmann property to the southerly most point of the easement granted. Replacement fence material to be wooden posts with wire mesh fence similar to that which presently exists; 09/17/2003 12:24 FAX 630 553 5764 DANIEL J. KRAMER (1014/024 Joseph Wyrot November 7, 2002 page two b. any portion of the existing gravel storage mound used or moved during construction must be replaced; c. any soil disturbed during construction must be replaced and regraded with black dirt; d. a sufficient erosion barrier (4"-6"stone?) must be installed at the discharge point of the sanitary sewer to ensure that no further soil erosion will take place from storm water discharge; e. Ken Griesmann to have first choice of any wood resulting from tree removal; f. access across Quinsey Lane must be provided at all times to homeowners; g. access to the existing dumpster must be maintained for the waste hauler. 7. Assuming all the above conditions are met, no monetary compensation would be necessary to acquire the easements. • Please contact me once you have had an opportunity to discuss the same with the appropriate representatives of the City and the developer. Very truly yours, Stephen L. Krentz slk;cs cc: client UNITED CITY OF YORKVILLE To: Tony Graff, City Administr or t From: Joe Wywrot, City Engineer U Subject: South Water Tower—Water wer asements Date: September 18, 2003 Attached find one copy of a plat of easement to allow access to the proposed South Water tower,Well#7, and Treatment Facility in the Raintree Village development. Eventually the city will access the site by way of city streets,but those streets don't exist yet. In the interim, this temporary easement will provide access. The plat also dedicates a permanent easement for the site where the tower, well, and treatment building will be located. That easement will eventually be superseded when the developer dedicates the site to the city. The plat has been signed by the property owners, and now needs to be signed by the city and recorded. Since this work is scheduled to begin within the next few weeks, I recommend that we bypass the committee reviews and place this item on the City Council agenda of September 23, 2003 for approval. Cc: Dan Kramer, City Attorney GRANT OF PERMANENT WATER a �t„. SYSTEM FACILITIES EASEMENT 140.20' ÷°;`"�'m( 06: IP 9 NORTH.RANGE 7 m a SWdIEST QUARTER R 200.00' E '"LONG SAID AND CURD BRC N62Z6'28'E \ W1�THE ECDNDS REST 2306.58 152.91' 00. TTO 0" �OF TEMPORARY CONSTRUCTION EASEMENT CURD BR N60•31107....\,.....„....., p•0.9• PARCEL B SD5TNNEST QUARTER OF _ 114 950 11 OF UNE 1140OPONT OF TO THE I 36.57sarz7.34-w En WARTR of QUMIa,96.�RET UNITED CITY OF YORKVILLE 99.00 FEET FOR A POINT .25 MINUTES 54 NTH 62 DECREES 43 1.........4--"".----.._----- 170 TME�"'E"LINE°` KENDALL COUNTY, ILLINOIS R 207.24' 09 o 00' LER NANNG A RADIUS 1232. POKE 509.14 UNE 1304.60 FEET TO GIRD BIRO S53-33'4TW wu) ArL 107.70' g L/ R . 134.00' z a • �Qpi4 0480 ERG S51'44'30'W c uI ER ,��' „ ig ►�h FlYO� -m� 9 NORM RANGE 7 EAST N E X CD ✓✓✓✓� ^ P 1NWEST WARTERLIARTER ��/ '05108.e3ib6 FAET; r. L/ �h a? 0551RLr ALCM A 6•`ry•'40 DS REST.MMC EFT MTI RAMS 6 FEET TOA MINUTES5 L/ �•� . E OF SA.506TN1EST 25 1 1140859 SEAIF� 1':100' 0 RAONT OF T99.00 ANGS 0 A PONT OF TANGENCY; 4302103LT ALONG A 5 ASST.AN ARC 9.59' FEET TO A PANT BEARING SLY 8 S1 108.15' N38'42'S9'E MMESTERLY ALONG A R N 200.00' 08912.51•W J ESE.AR ARC DISTANCE _' THENCE SOUTH m CI-IRO FAG N5412'28.1 l-\�\['� 1008.84'T `{`�y,�� __ 1171814 7615400 _-----'-'-_- .f " _ '--%__-SWT1 uNE aF M Sd1TNFEST ---- i-...IP e 00 LE;THENCE (/�/'- DUMTER SECnR1}36-1 \�V�1 NTN 00 0EO1¢5 11 �� I 16]1¢NORM a DEGREE X69 i1 9S 108.15' 13,A� 64.00' • R 200.00' �� S38'42'59'W CNRO BRG N5412'28'E \\\\ I i ^\\" 9`"W ` R `266.00' __ A.. 7' 569 CURD ERG 55412'28-W 72.46' \V R 134.00' ii? CURD 8RG 05412'28'W `' ti �• WNER'S CERTIFICATE OWNER'S CERTIFIC 0 PS NT MT. 10 FEET FEET REST OF SAID 405 REST.61.00 FEET TOA PONT OF DEGREES URL .y.d� STATE CE tom) ET Uro THENCE BEARING IDEG 5<D[GRE15 12 270.07 54, as) �. ONG THEN¢SQUnI II T WTI AT MINUTES SO R R 397.54 '.1'!''..? 001 ,E) COUNTY D<KANE) KONG A CURVE N LME LEFT WTI RAON5 OF CURD ERG N58'48'00-E T.AN ARC 95547X¢6 7216 FEET TO A POOIT 795 6 7O¢RiDY MAT T1 UNDER40lE0.CREEK Ps TEST 10 A FONT Oi WRVATDREI THENCE 4;1' M iNY 1X74 T4 UNDERSIGNED.61}Np1HAN=MOW HOMES.IS T1 FEE CHORD BEARING SCUM 56 DEGREES 42 wRNTES DI 104.78' sac OF PART OF I E PROPERTY DESCRIBED 840ET1 pUN10R5 FROMM,' 9MPLE ORNR O PART OF 939E PROPERTY DESCRIBED CE 50JnIRESTEAT ALONG A WAVE TO 114E LER 91R N.AND LOUT RTNDMAN OEIRPONT HOMES.FOR.140 II CON90ERA1ON SHOYN HEREON.ANO MAT GREEN PARTNERS.LLC F 50 SECONDS HEST.AN ARC DISTANCE OF 8985 R- 200.00' �� /� OF DOLLAR)MO OMR GOOD AND VALUABLE CONSNERATCN.RECEIPT 51.00(ONE DOLLAR)AND OT1R GOOD AND VAWADE ✓>n REST.527.14 FEET:THENCE OWN 01 DEGREE CARO ERG N63ZB'D6�E \ \\ OF MB,.CIDND' 000CD.H00EBY GRANTS 10 T1 UNTIED OTT OF '34005 IS.LIN Spa0RLIDG0.WE UC ORATES 10 DESCRIBED B1 002390041 NUMBER 76-2764 \\\ �=C\�/ Ta Hai THEIR RESPECRK LICENSEES 91C¢SSORS AND ASSIOIS T01eMLLL 91X952 THEIR RESPECnVE UCDIStfS SUC A 34.04 FEET:THENCE NORTH 01 DEGREE 07 \�\7• JO 5431.LLT.THE ERNANE91 RATER ST51Ew FAOLITT EASEMENT AND ANTU W O SEVERALLY. THE PEIWMENT RATER STS 35 SECONDS EAST,493.49 FEET 70 A PONT OF �`'`� TR LUSA-TEMPORARY CONSIRUGTIOM EAIDLENT AND DESCRIBED 1MRE�ON-RCLUSILe 1EMPORART CONSTRUC110N EAS S 200.00 FEET AND 0X0010 BEARING NORTH 67 NO NON EESTANGENT95CURVE;08 00 NDS EAST. ALONG A - .2G�\�y" T6 T CON511tUCTON EASEMENT SHALL MIRE ON THE LAST 10 OCCUR OF. 139 TEMPOLMT CONSiRUCT�TE T �R. IL DPI RADIUS 956 200185 00 SECONDS EAST.AN ARC W > 7 THE 678 5 MIMES 59 SECONDS EAST.286.43 FEET TOA 281.21' --._E L-_O O UR K Nu,n.v.snlnN RADIUS OP 20000 FEET AND CHORD EEAM4C R- 464.64 .« IT lO.PONT CI 7MO141.8 TNRCE ROM 69 '. ./ HO THENCE NORTHEASTERLY ALONG A WAVE TO LEFT \\ CHRD BRG S56'42'01'W PL, 28 SECONDS EAST.AN NEC DISTANCE?10615 16 NOS EAS[9.511 9118 TO SAID SWM LHS:THENCE �\ PONT¢DEGREE TENTE NORTHEASTERLY 89.85' DA NO1TI 60 DEGREES 37 MINUTES 10 SECONDS EAST. 7RnEA51E8-T ALONG A CURVE TO RLE UST 11TH R 200.00' / SCONES EAST.T ARC DISTANCE OF 140.m RET ,1'1�k�� CURD ERG 56119'SO"W f 851.T45.70 FEET 10 111 EAST UFS 6 SAID \\\/�\\\�• LLDNc SAID EAST ES EAST E 11667 PT 10 TS PONT +%01 ......../.. /C( V - SR N1313-52.4.6-E 508.122' i - CITY COUNCIL CERTIFICATE STATE a STATE 6 LINOS ) ). 002X44 COUNTY OF KENDALL) APPROVED ANO ACCEPTED BY T1 UNITED OTT Of TORKMN F EVROS. '•= v7 W m n6�_O.T Di _ x007 84014005 7 _. r OI r O QUI PERSON cli c�. 'NT � W BEFORE I DEMON Y Q w.TDII vOLLINTA TNREN no N O0EN U1 ATTEST: OTT CLERK N88'52'46'E _ - /46.04'- 58852'52'4646'W _ _ 655.04' P.O.B. • NORM UNE OF PARCEL I AS �.52•46•W PARCEL A DESCRIBED BY DOC I 78-2764 Z 002/002 09/17/2003 16 41 FAX 630 553 5764 DANIEL J KRAMER o United City of Yorkville te76 County Seat o/Kendall County t-';•_- 800 Game Farm Road P'•= til Yorkville.onnaic 60560 9 1/ �, Phone'.r3U. 53-4360 Fax:630.553-7675 .6'4i.e 0.).' September 17,2003 Joe Wywrot,City Engineer Tony Graff City Administrator City of Yorkville . 800 Game Farm R gad Yorkville,IL 60560 RE: South Water Tower Easement Plat Dear Joe&Tony: I have reviewed the Plat of Easement for the South Water Tower,as well as the temporary access easement to it. 1 agree with the analysis of the memo of Joe Wywmt, as our City Engineer,dated September 16,2003. These easements are necessary at this point in time for purposes of the City gaining access to fhc site. Once the final plat is recorded dedicating streets to the City we will no longer need the temporary access easements. Should you have any further questions please feel free to contact me. Veri y your• •ani . !rt Attorney at •v) D JK/pdc c a �I ; G% ' •+ . -ie.,' 'co/1/i° 3i i t r �sD C/�`�D C/i. ♦ O United Cityof Yorkville. ,uo United City of Yorkville ....1 of` .11County Seat of Kendall County • County Seat of Kendall County EST. 1836% 800 Game Farm Road EST. " 1836 800 Game Farm Road V) Yorkville, Illinois 60560 .4 co Yorkville,Illinois 60560 Q ill ■ p Phone:630-553-4350 O [n 20 Phone:630-553-4350 RemV: ? Fax:630-553-7575 sw 'A,-`k ` N.> Fax:630 553 7575 1-1,��L E NN' � LE September 23, 2003 September 23,2003 TO: City Council Ms. Kelly Kramer f,f 1107A South Bred a St FROM: Anna B. Kurtzman, AICP`" g Yorkville, IL 60560 SUBJECT: Prairie Meadow Preliminary Subdivision Plat(f/k/a Menards Residential) RE: Review of Menards Residential Annexation Agreement Compliance Review with Annexation Agreement Dear Kelly, I have reviewed the Prairie Meadow preliminary subdivision plat and compared it with the terms of the annexation agreement. As you may know, staff is working with Menards to finalize the As you know the City recently received a completed version of the annexation agreement for text and exhibits for the annexation agreement(see attached letter to Kelly Kramer). There is Menards Residential. Attached to this agreement were some exhibits that staff had not had an one exhibit(Exhibit H—Kennedy Road alignment and construction standards)that may impact opportunity to review. As a result, I met with Laura Brown, Mike Schoppe and Joe Wywrot the design of the subdivision. Staff has reviewed the preliminary plat and preliminary yesterday to conduct a final review of the annexation agreement prior to recording. A number of engineering with the assumption that Exhibit H will reflect the decisions made by the City concerns were expressed as outlined below. Please coordinate with the owner/developer to see Council and as reflected on Mr. Wywrot's March 14th memo (see attached). Staff recommends that these revisions are made. For ease of review, I've broken my report into three components: that the preliminary plat be approved subject to resolution of the items outlined in my S_ eptember IssuesLContent,-_TextuaLChanges/ hi cal Errors. 23, 2003 letter to Kelly Kramer. ISSUE/CONTENT /abk 1. Mike Schoppe noted that this is a PUD however there are no design standards or architectural standards outlined for the R3 portion. As the product is unknown at this C: G. Colby time, he suggested that a section be added addressing the development of the multi- M. Schoppe family component. We suggest that this new section state that the design and J. Wywrot architectural standards be identified at a future time and that they shall be subject to City review and approval. Filename: C\Documents and Settings\Anna\My t ts\M pie Meadow\9-19-03CCmemo.doe 2. Page 13, Paragraph N and Exhibit K—Upon discussion with Tony Graff it was determined that a different Exhibit K is needed. The present Exhibit K attaches Smith Engineering's memo that outlines several options for improving Kennedy Road /r however, this memo falls short of actually making a recommendation. Paragraph N indicates that Kennedy Road will be built to the standards outlined in Exhibit K. As --7Ve" 2 Exhibit K does not clearly identify what improvements are to be made, staff is �, 2 (' requesting that Smith Engineering produce another memo that clarifies this issue. 3 This new memo should expand upon the points made in Joe Wywrot's March 14th memo (see attached). Revisions to Paragraph N might be necessary based upon the content of this new memo. 3. Page 5, Section 3—The park department has requested clarification language indicating that the park site will be graded in accordance with the Park Department's Development Standards. Acceptance of the property is subject to City staff's • Review Comments—Annexation Agreement September 19, 2003 Page 2 of 4 inspection and approval. The park site is to be conveyed within 18 months of City approval of the final plat of subdivision. 4. Page 7, Section E, The first sentence is ackward to read. Staff recommends: "That the development of the Subject Property shall be subject to all Ordinances of the CITY, except as provided in this Agreement; Preliminary Plat, engineering consultant approval by CITY staff or outside review engineering as elected by the CITY and Yorkville Zoning Ordinance Subdivision Control Ordinance, City Reimbursement of contracted to between the parties and agreed to by OWNER/DEVELOPER as a condition of approval of the Planned Unit Development Agreement." 5. Page 8, Section 3 —Joe Wywrot expressed a concern that there might be some future mis-understanding of this section as it is presently worded. He is recommending that this section indicate that the fire flow for the development will establish a base-line. Anything required by the City in excess of this base-line could be re-paid by the City or subject to a recapture agreement. 6. Page 12, paragraph at the top of the page—"...adopt the resolution accepting said public improvements not later thanwithin thirty(30)sixty(60)days following the submission of the as built plan:rof the City Engineer's approval of said improvements:" 7. Exhibit H— a. No design standards are outlined on this exhibit therefore the exhibit should be labeled"Permitted Variations." b. Exhibit C notes the road between the single-family component and Hamman Lake is to be constructed to the City's hybrid collector standard. The City is in the process of updating our subdivision regulations and this standard will be included in the update, however, there is no formal standard on the books at this time. As a result,the City's informal standards need to be formalized in this agreement. The best place to do this is Exhibit IL The standards that should be included are: 70 foot wide ROW with 34 foot pavement back-of-curb to back-of-curb with construction standards to meet the City's collector road standards. c. Staff does not support the stormwater variation. Please delete#2 Depth of Detention. d. Please modify#3 and remove all dimensions associated within the utility easements. Also remove those portions of the diagram showing where utilities will be located. Review Comments—Annexation Agreement September 19, 2003 Page 3 of 4 TEXTUAL CHANGES/TYPOGRAPHICAL ERRORS. 8. References continue to be made to preliminary plats instead of concept plans. Corrections need to be made as follows: a. Page 1, opening paragraph, 5th line from the top—replace"preliminary plan"with "concept plan." b. Page 3,2nd line from the top-replace"preliminary plat"with"concept plan." c. Page 3,Paragraph 2, last line—delete"or the approved preliminary plat." d. Page 3,Paragraph 3,last line-delete"or the approved preliminary plat." e. Page 3,Paragraph 4 i. First line—replace"preliminary" with"concept" ii. Second line—replace"plat"with"plan" iii. Third line—replace"plat" with"plan" f. Page 3,Paragraph 5, 2nd to last line on page-delete"or the approved preliminary plan." g. Page 9, Paragraph G— i. 2nd line from the top—replace"preliminary plan"with"concept plan" Last sentence—"OWNER/DEVELOPER further agrees to conform its Preliminary and Final Engineering and Preliminary and Final Plats to provide the buffering and screening agreed to as set out in the Preliminary Concept Landscape Plan for the Subject Property." 9. Page 4, Paragraph Cl —The typographical error of"Untied" City of Yorkville remains. Please correct to read"United." 10. Page 6, Section 4(b)—There are two dollar signs. Please remove one. 11. Page 9, Section 4(top 2 lines on page)—Please reword"requirements as set out on the approved Preliminary plan,Preliminary and Final Engineering plans approved by subject to approval of the City Engineer." 12. Page 14,Under notices,the City's address is 800 Game Farm Road. Please correct. 13. Exhibit List (page 18)—Exhibit H—No design standards are outlined on this exhibit therefore the exhibit should be labeled"Permitted Variations." Review Comments–Annexation Agreement September 19,2003 Page 4 of 4 14. Exhibits A, B, D and F– Staff is verifying the legal descriptions and a separate report will be drafted regarding those. However, two things were already noted: a. A bearing for the centerline of Route 34 is needed. b. We are the"United City of Yorkville"not"Village" 15. Exhibit E– a. Weather Warning Siren–the fee schedule indicates that the$75 per acre is payable at the time of building permit. It is actually payable at the time of final plat approval. b. Park donation– i. under the left-hand column, correct title is Yorkville Park Department ii. Next column over–The dollar amount($58,000)is for the newly annexed area. I would suggest that this be revised to follow the school district format and list the amount of land owned total(12.035 acres per Section 3 on page 5). iii. column-from-the-right the-cornect-dollar amount is$286;3-00e Section 3 on page 5). iv. Far right-hand column–The cash is paid at the time of the find plat for the R3 portion(per the agreement), however, the land is conveyed to the City once improvements are made. This needs to be clarified in the table and/or through a note. Should you wish to discuss this project please do not hesitate to call me at 630-553-8533 or on my mobile at 630-816-5420. Sincerely, Anna B. Kurtzman, AICP Zoning Coordinator Attachment c: T.Gra$J.Wywrot,M.Schoppe,L Brown filename: C:\Documents and SettmgstAnna\My Documents\Meoards\9-19-03reviewmen o.doc UNITED CITY OF YORIWILLE To: Tony Graff, City Administrato From: Joe Wywrot, City Engineer Subject: Kennedy Road Improvements— pdate Date: March 14, 2003 Recently we met with Jim Hoving of Smith Engineering Consultants to discuss in more detail the type of safety improvements we would like to see along the curve on Kennedy Road. The current thinking is to keep the same general alignment, and to continue evaluating options that would change the radius of the curve somewhat. We would need to see what impact a change in radius would have on the Menards residential development. We would also call for curbs to be placed on both sides of the road, and to provide a mild super-elevation in the cross section. Adding curbs will allow us to treat this section of road as an urban section instead of a rural section, which means we could reduce the speed limit to 45 MPH. I spoke with Dan Kramer, who said that we could make these changes to the roadway even though the property owners on the north side own to the center of the road. If you have questions regarding this matter, please see me. Cc: Harold Martin, Chief of Police United City of Yorkville esr. �14 1836 County Seat of Kendall County 800 Game Farm Road ,� fO Yorkville, Illinois 60560 O CSI{ ,, O Phone:630-553-4350 .4. IC Caul �� Fax:630-553-7575 LkLE `�' September 23, 2003 Mr. Kevin Biscan Smith Engineering Consultants, Inc. 759 John Street Yorkville, Illinois 60560 Re: Menards Residential Development (Prairie Meadows) Dear Kevin: I have reviewed the revised preliminary plat and plan, received on September 2, 2003, and have the following comments: General • Please submit a preliminary landscape plan to Mike Schoppe for review. • Need a USDA Land Use Report. • Need a field tile study. • The stormwater detention volume calculations appear to be adequate. They will -be refined during final-plan-preparation. Tle-detention-basin-will also-servethe BKFD site. • Please respond to any comments that Walter E. Deuchler Associates may have on behalf of the Yorkville-Bristol Sanitary District. Plat • The new roadways need names. At least one name should be taken from the city- approved list of names. • A right-of-way dedication is needed along Kennedy Road. Add a note stating that the width of dedication may vary depending upon revisions to the alignment of Kennedy. • The roads designated as 400 Road and 600 Road should have 70-foot right-of- ways for those sections adjacent to the city park. The additional right-of-way should be taken from the park property. • Delete the last sheet. This is a preliminary plan, and will not be recorded. Plan • A typical roadway section needs to be added for the hybrid collector road. This road has a 70' ROW and a 34' B-B roadway with our collector road pavement section. • Add a note stating that public sidewalk is not shown on the plan for the sake of clarity, and make reference to the roadway typical sections that do show the sidewalk • Delete Note#1 on Sheet 1 regarding utility pipe diameters. This issue is covered by Note#5. • Deuchler should review the regional sanitary sewer sizing for this area. The sewer along 400 Road and 1000 Road may need to be a larger diameter. • Curb drains should be spaced such that no more than 300 feet of roadway are tributary to a drain. It is difficult to read the roadway centerline elevations on the plan because the text is so small, but it appears that additional curb drains are needed in some locations. • Trunk storm sewer mains should not pass through curb drains. As a general rule of thumb, no more than 4 curb drains should connect before draining to a trunk sewer. • I did not check the proposed grading for the stormwater basin because there is more than sufficient space to locate the basin. The final grading will be determined at a later date. I will recommend approval of the preliminary plat and plan subject to these comments and any other comments from city staff. Please make the requested revisions and resubmit two prints at your earliest convenience. If you have questions regarding any of these items, please call me at 553-4350. ` truly yours, Joseph Wywrot City Engineer ��.3 a .-'mss Cc: Tony aff, City As go-ri �for " UNITED CITY OF YORKVILLE Memo To: Mayor& City Council Members From: Tony Graff, City Administrator CC: Staff Date: 9/23/03 Re: City Administrator's Report 1. City Hall/Police Build Out a. Schedule update i. Building,Engineering&Police Department will move to the lower level on Thursday, 9/25/03 after SBC is finished with installing the new telephones and cabling for the computer network completed by our installer. ii. The reception area has moved to their temporary area located in fi-nn_ a •- _ _ • --. - .. •• 11: . iii. The Mayor's office will be vacated so Finance Director Pleckham will move into his office that will allow Judy Dyon to move into Traci's space temporarily while the corner office is being remodeled. iv. The office furniture delivery date is set for October 13th, therefore the current offices will move some of their existing office furniture to the lower level. 2. Special Census update a. The City has received notification to begin to prepare for conducting the special census and here is a preliminary outline of the process. i. Advertise, distribute and collect applications for remunerators (census takers)with a goal to receive 100 applications to pass on to the coordinator for Yorkville's operation. ii. Prepare a site to house the special census coordinator and operations. Tentatively the riverfront building is being explored as the site working with Laura Brown. iii. Annette Williams is assisting with the special census office as the point person to assist with coordination. 3. The engineering assistant position interviews and testing have been completed and City Engineer Wywrot approved Jennifer Woodrick for the position. 4. The office time study will begin after the move and transition within the office. The start date will be September 29th. 5. The Employee Assistance Program coordinator will be able to attend the next Administration Committee meeting to discuss available services to the city and the suggestion box idea. 6. The engineers approved the Grande Reserve grading permit for 700 acres and we should see groundwork begin next week on the site. 7. Mike Schoppe started working with Dr. Engler to incorporate future school sites within the current land use plan. The work entails standards for school facility size criteria for each type of school to determine areas to include school sites within certain density areas according to the land use plan and i . -- -ii iii• 0. C.. . .., - . :.. •! C. 0 complete a draft for the school district to review.I will keep you updated. Also,Mike is working with the Fire District addressing future sites for Fire Station facilities. The Fire District has provided a map and criteria for Mike to review to include within the current land use plan. Both of these changes will need to be presented to the Planning Commission for recommendations and then moved to the City Council for approval. • Page 2