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City Council Packet 2003 10-14-03 �t,D C/T O 4 United City of Yorkville County Seat of Kendall County EST. 1 1836 800 Game Farm Road CO Yorkville, Illinois 60560 O ��! Q Phone:630-553-4350 AGENDA Fax:630-553-7575 CITY COUNCIL MEETING "rt, /4LE "" BEECHER COMMUNITY BUILDING, AUSTIN ROOM 7:00 PM Tuesday, October 14,2003 Call to Order: 7:00 p.m. Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Rich Sticka Valerie Burd Marty Munns Joe Besco Paul James Larry Kot Wanda Ohare Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Ad-hoc: Technology Committee 7:00 p.m., Monday, October 27, 2003 7:00 p.m., Wednesday, October 22, 2003 City Hall Conference Room City Hall Conference Room Economic Development Committee: 7:00 p.m., Thursday, October 16, 2003 City Hall Conference Room Administration Committee Meeting: Ad-hoc: Tourism Committee 6:30 p.m., Thursday, November 13, 2003 6:30 p.m., Monday, October 20, 2003 City Hall Conference Room City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., Thursday, October 23, 2003 City Hall Conference Room Public Hearings: 1. Ronald R. Reinert and George R. Reinert, petitioners, request an amendment to Planned Unit Development Agreement for Lot 3 Mulhern Court to allow a total of 32 multi-family dwelling units to be built in three different buildings. The real property is located at 305 Mulhern Court, Yorkville, Illinois. City Council Meeting Agenda October 14, 2003 Page 2 Citizen Comments: Presentations: None Consent Agenda: 1. Plano School Transition Fee -authorize Mayor and City Clerk to execute 2. Pollution Control Ordinance - John Watson Attorney's Fees-approve in an amount not to exceed$2,500 for the ordinance and$1,200 per public hearing 3. Building Permit Report for August 2003 4. Ordinance Establishing a Driveway and Public Walks Inspection Fee -authorize Mayor and City Clerk to execute 5. Water Report for June 2003 6. Kylyn's Ridge Unit 1 Letter of Credit Reduction-approve reduction of$74,674.82 for Earthwork and reduction of$834,864.70 for Onsite Work 7. Faxon Road Extension to Route 47 Engineering Enterprises Scope of Services - approve in an amount not to exceed$11,500 8. Grande Reserve -Perimeter Road Design-Engineering Enterprises Services -approve design fee of 6.24% of construction cost, other services performed billed at an hourly rate 9. Police Reports for August 2003 10. Proposal for Brownfield's Redevelopment Grant Application-authorize Mayor to execute Plan Commission/Zoning Board of Appeals: Minutes for Approval (Corrections and Additions): Minutes of City Council— September 9, 2003 and September 23, 2003 Minutes of Committee of the Whole— March 4, 2003 and September 2, 2003 Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $1,068,322.55 (vendor) $ 118,632.70 (payroll period ending 9/24/03) $1,186,955.25 (total) City Council Meeting Agenda October 14, 2003 Page 3 Reports: Mayor's Report: 1. Coffee with the Mayor at City Hall Front Porch from 8:30 - 11:00 a.m. 2. Special Meeting with Council for the purpose of discussing 2004 Goals for the City: Potential Dates 10/29/03, 10/30/03 or a Saturday. Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator's Report: Finance Director's Report: Director of Public Works Report: Chief of Police Report: Executive Director of Parks&Recreation Report: Community&Liaison Report: Committee Reports: Public Works Committee Report: 1. EEI Consulting Services for Amended Contract for Rob Roy Creek Hydrologic&Hydraulic Study 2. Park and Recreation Paving Quote Economic Development Committee Report: 1. No Report. Public Safety Committee Report: 1. No Report. City Council Meeting Agenda October 14, 2003 Page 4 Reports (con't): Administration Committee Report: 1. 2002 - 2003 Audit Additional Business: Executive Session: 1. For the purchase or lease of real property for the use of the public body. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 –2004 PUBLIC WORKS; Committee — Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chair: Alderman Munns Streets and Alleys YBSD Committee: Alderman Sticka Sanitation and Waste Committee: Alderman Kot ECONOMIC DEVELOPMENT _ Committee Departments Liaisons Chairman: Alderman Sticka Planning&Building&Zoning Chamber of Commerce Vice Chair: Alderwoman Burd Business&Economic Dev. Kendall County Econ. Dev. Committee: Alderwoman Ohare Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention& Tourism Council Downtown Re-development PUBLIC SAFETY! Committee Departments Liaisons Chairman: Alderman Kot Police Human Resource Comm. Vice Chair: Alderwoman Ohare Schools School District Committee: Alderwoman Spears Public Relations KenCom Committee: Alderman James City Council Meeting Agenda October 14, 2003 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 —2004 (con't) ;ADMINISTRATION Committee Departments Liaisons -^ Chairman: Alderwoman Spears Finance Metra Vice Chair: Alderman James Public Properties Library Committee: Alderwoman Burd Personnel Cable Consortium Committee: Alderman Munns AD-HOC: TECHNOLOGY; --------------------- ------- ------- ---- Committee Chairman: Alderman Munns Vice Chair: Alderman Kot Committee: Alderman Sticka Committee: Alderwoman Ohare AD-HOC: TOURISIVJ Committee Chairman: Alderwoman Burd Vice Chair: Alderwoman Spears Committee: Alderman James Committee: Alderman Besco OF F MINUTES THE REGULAR YORK ILLS,KE D THE CITYN COUNCIL DRAFT OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINO.S HELD IN THE BEECHER COMMUNITY BUILDING, AUSTIN ROOM,908 GAME FARM ROAD, ON TUESDAY,SEPTEMBER 9,2003. Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward H Burd Present Kot Present Ward III Munns Present Ohare Present Ward IV Besco Absent Spears Present Also present: City Clerk Milschewski,City Treasurer Powell,City Administrator Graff,City Attorney Kelly Kramer,Police Chief Martin,Director of Public Works Eric Dhuse and Finance Director Pleckham. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA City Clerk Milschewski amended the agenda by stating that item#1,Caledonia Preliminary Plan, Amendment to Annexation and PUD Agreement,under the Economic Development Committee Report was being tabled until the next City Council meeting because it was pending legal review. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M.,Monday,September 22,2003 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M.,Monday,September 15,2003 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M.,Thursday,September 11,2003 City of Yorkville Conference Room 800 Game Farm Road Cancelled Public Safety Committee 6:30 P.M.,Thursday,September 25,2003 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee To be announced Ad Hoc Tourism Committee 6:30 P.M.,Monday,October 20,3003 City of Yorkville Conference Room 800 Game Farm Road PUBLIC HEARINGS General Obligation Bonds Mayor Prochaska entertained a motion to go into public hearing concerning the intent of the City Council of the United City of Yorkville,Kendall County,Illinois,to sell not to exceed $7,900,000.00 General Obligation Bonds(Alternate Revenue Source). So moved by Alderman Sticka;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye The Minutes of the Regular Meeting of the City Council—September 9,2003-page 2 Attorney Kelly Kramer explained that the public hearing was for the bonds being issued for the water improvement project and no action will be taken tonight. Administrator Graff reported that the funds from the sale of the bonds will be used to build water treatment facilities for Wells#3 and#4 along with other water improvements such as supply and storage. The bonds will be paid for by water revenue streams with no recommended water rate increase. He noted that the City is looking at$7.9 million for the project however there is a possibility that this amount will be reduced to$5 million or less. He explained that Engineering Enterprises,Inc.(EEI)has reviewed the project and feels that since there is 3.7 million gallons of storage being planned for the City,Well#6 will not be needed at this time. This will reduce the amount of the bonds needed. When the well is needed,new development will pay for it. Mayor Prochaska opened the floor for public comment;there were no comments. Mayor Prochaska opened the floor for comments from the Council. Alderman Sticka asked when the first payment was due and Finance Director Pleckham stated it was due eighteen months after the issuance of the bonds. Administrator Graff stated that the payment schedule is back loaded; early payments are interest only and will increase as time goes on. This allows for an increase of water users to pay for the bonds. Alderman Sticka noted that there was an article regarding radium issues recently in the Chicago Tribune and it indicated that many towns will see a significant increase in water rates. Alderman Kot commented that it is quite an accomplishment to be able to make these improvements without raising rates. Mayor Prochaska thanked the staff and consultants for developing the program. There were no further comments. Mayor Prochaska entertained a motion to close the public hearing.So moved by Alderwoman Spears;seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye CITIZEN COMMENTS None. PRESENTATIONS None. CONSENT AGENDA I. Longford Lakes—Letter of Credit Reduction in the amount of$476,517.04 2. Authorize Purchase of 2 PW 2003 Ford F150 Pick-up trucks—in the amount not to exceed$27,591.20 3. 2003 Joint and Crack Filling Change Order -increase in an amount not to exceed $727.20 and to authorize the Mayor to execute 4. July 2003 Water Report 5. Building Permit Report for June and July 2003 6. Development Flow Charts—motion to repeal previous chart 7. Monthly Police Reports for July 2003 8. Halloween Trick or Treat Hours on Friday October 31,2003:4:00—7:00 P.M. Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Sticka;seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye,Spears-aye,Sticka-aye,Ohare-aye PLANNING COMMISSION/ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderwoman Spears to approve the minutes of the City Council meeting from August 12,2003;seconded by Alderman Munns. Motion approved by a viva voce vote. The Minutes of the Regular Meeting of the City Council-September 9,2003-page 3 A motion was made by Alderwoman Spears to approve the minutes of the Committee of the Whole meeting from May 6,2003;seconded by Alderman Munns. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Detailed Board Report dated September 5,2003 totaling the following amounts:checks in the amount of$957,302.19(vendor)and$130,448.39(payroll period ending 08/27/03)for a total of $1,087,750.58;seconded by Alderman Sticka. Alderwoman Spears questioned the following expenditures: • Wrapping for the suggestion box-Mayor Prochaska explained that the expenditure was for a suggestion box to be used at"Coffee with the Mayor"and not for the staff. • Shirts-Director of Public Works Dhuse explained that the shirts were for the public work employees and were a budgeted item. • Mileage for Municipal Software,Inc.—Mrs.Pleckham stated that this was part of their contract and the City pays mileage anytime they need to come out for training. • Door Damage-Mr.Dhuse explained that the skidsteer bumped into a citizen's car. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye,Spears-aye,Sticks-aye,Ohare-aye REPORTS MAYOR'S REPORT Change Order for Lighting&Fans for City Council Chamber Mayor Prochaska reported that upon suggestions from some members of the Council,he asked the staff to get an estimate for ceiling fans and different lighting in the City Council chambers. The estimated cost for these additions is between$13,500.00 and$15,500.00. The lighting alone is estimated at$7,800.00. He indicated that it was on the agenda because the staff needed direction as this area is currently being worked on. The Council discussed the need for the lights and fans,the cost involved and the funds in contingency. It was decided to add the electric for future fans as long as the cost does not exceed$5,000.00 and leave the lighting as it is. Mayor Prochaska entertained a motion to allow the wiring for fans to be installed as long as it does not exceed$5,000.00. So moved by Alderwoman Burd;seconded by Alderwoman Ohare. Motion approved by a roll call vote. Ayes-6 Nays-1 Spears-aye,Sticka-nay,Burd-aye,James-aye,Kot-aye,Munns-aye,Ohare-aye September 11th Patriot's Walk Mayor Prochaska reminded the Council of the September 11,2003"Patriot's Walk"which begins at the City Hall parking lot at 6:30 P.M.and ends at Town Square Park. IMAP Study Mayor Prochaska reported that as suggested in the IMAP Study,staff will start creating a bimonthly newsletter for the council and staff. He stated that the first edition would hopefully be done before the first City Council meeting in October. The newsletter will help keep the Council up-to-date as to what is happening in the various departments of the City. Street Lights Mayor Prochaska reported that he has gotten several inquiries regarding street lights in new developments that do not function properly. The Mayor stated that he has spoken with Director of Public Works Eric Dhuse regarding upgrading the requirements for the installation of street lights and he would also like to see a deposit paid by developers and builders for the repair and maintenance of the lights. YEDC Update Mayor Prochaska reported on the following Yorkville Economic Development Corporation updates: • The YEDC is moving to a new location in the Coldwell Banker Primus Building at Route 34 and Center Parkway. The Chamber of Commerce is moving to another location. • The YEDC annual meeting is October 15,2003 at the Beecher Center and Judy Baar- Topinka will be the key-note speaker. • The Yorkville Business Institute was a great success with thirteen area business people eligible for"Certificate of Completion"for attending all four sessions. • The YEDC is currently sending out a monthly newsletter via e-mail or U.S.Mail • The current membership as of August 13,2003 is 115 members. The Minutes of the Regular Meeting of the City Council-September 9,2003-page 4 • The YEDC has a new logo and marketing folders. Mayor Prochaska had folders for the Council. • YEDC Executive Director Lynn Dubajic will be attending the International Conference of Shopping Centers(ICSC)in October 2003. • Mrs.Dubajic will also be working on a committee to develop a"Targeted Industry Study". The committee will assist the center for Government Studies at NIU in defining objectives for the study. The Mayor also noted that there are quite a few rumors regarding what businesses are coming to Yorkville. He commented that everyone needed to be careful because there are negotiations underway and the rumors can become frustrating. He stated that many times the YEDC is not sure exactly who is looking to do business in Yorkville and questions should be directed to Mrs. Dubajic. Dam Study Mayor Prochaska reported that the Illinois Department of Natural Resources(IDNR)has sent a draft of the Dam Study developed from the community committee on the dam. He noted that he recommended a few changes. The IDNR is looking on having an open house on October 2,2003 at the Kendall County Historic Courthouse. The study will be discussed and a video presentation will be available. Mayor Prochaska stated that the draft recommends a four-step dam with pools and rapids. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Annual Treasurer's Police Pension Report Treasurer Powell presented the Police Pension Fund Report for the fiscal year May 1,2002 to April 20,2003. See attached. City Council approval was not needed for the report. CITY ADMINISTATOR'S REPORT Kimball Hill Homes ROW Administrator Graff reported that he had a conversation with Wilma Hoag and received permission to proceed with obtaining a right-of-way(ROW)for the extension of Faxon Road to Route 47. At Mrs.Hoag's request,the ROW will be staked out by EEI in the next few weeks and the ROW documents will be prepared so they can be reviewed by her family. She also asked how the land will be acquired by the City so he explained the process to her. Mr.Graff also contacted the owners of Export Packaging(formerly Remline). They are receptive to the ROW because they have a septic field leak in the area and there will be no remediation needed with the Environmental Protection Agency(EPA)if a road is constructed.Mr.Graff stated that the Council should see this back before them in 30-60 days. YBSD Meeting Mr.Graff reported that he attended the Yorkville-Bristol Sanitary District(YBSD)meeting on September 8,2003. They awarded the bid for the river crossing to a local contractor for $747,750.00 which was under the engineer's estimate of slightly over$800,000.00. The project should take approximately 60 days and is scheduled to begin the second week in October. It should be finished in December. The Hydraulic Street project should go to bid in January 2004. The intention for the bond for the project has been passed and$3.3 million will be funded by developers. The funds will be placed in an escrow account to be drawn on as needed. Another item discussed at the YBSD meeting was a new ordinance that will charge the sanitary fee per meter not per business in cases where there is a single meter servicing more than one business. This change will cause a loss of approximately$40,000.00 in lost revenue for the YBSD. The YBSD also voted on and signed the revised agreement with the United City of Yorkville. Draft Audit Report Mr.Graff reported that the City received a draft of the Audit Report and it will be reviewed by the Administration Committee at their next meeting. The auditors will also be at the next Committee of the Whole meeting. The Council will receive copies of the draft to review. FINANCE DIRECTOR'S REPORT Finance Director Traci Pleckham reported that the website is up and running. She stated that there is a way to forward e-mail received by the City to the Council's own personal e-mail addresses at home. She asked anyone interested in this to give her their e-mail addresses so this The Minutes of the Regular Meeting of the City Council—September 9,2003-page 5 could be initiated. She thanked Andy Clemens for a great job. She also reported that the Beacon News was featuring an article about websites and Yorkville will be mentioned. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT Child Safety Seat Check Chief Martin reported that the Police Department hosted a Child Safety Seat Check on September 6,2003. Of the fifteen seats checked, 14 were installed incorrectly. Another check is being planned for October or November possibly at the Jewel-Osco store. Police Training Institute Graduation Chief Martin reported that the Police Training Institute Graduation(PTI)is September 19,2003 at 1:00 P.M. Officers Sara Cernekee and Robbie Hart will be graduating. Applicant Interviews Chief Martin reported that the Fire&Police Commissioners will be interviewing fifty-eight applicants on September 28-30,2003. He noted that the three commissioners are doing this on their own time. The expressed his appreciation for their dedication and thanked them for their service. Police Pension Board Chief Martin thanked Treasurer Powell for his assistance with the Police Pension Board. He stated that since Treasurer Powell was elected,things have been completed and the Board is conforming with the state. EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT No report. COMMUNITY&LIAISON REPORT Cable Consortium Alderman Sticka reported that he attended the September 4,2003 Cable Consortium meeting. The group was introduced to Michael Reynolds who was hired by Waubansee Community College to be the manager of public and government access programming. Alderman Sticka stated that Mr.Reynolds will be attending a future COW meeting to meet the Council and explain his role. He will be creating a web page for the Consortium. Alderman Sticka reported that the City has bulletin board access and Administrator Graff has forms to fill out so that information can be posted on the cable access channel. Park Board Alderman James reported that he attended the Park Board meeting on September 8,2003 where they discussed going out for bids for a shelter at the Riverfront Park. He stated he would keep the Council posted as to the results of the bids. School Board Alderwoman Ohare reported that she attended the School Board on September 8,2003 were they discussed an open house on November 6,2003 from 6:00 to 7:00 P.M. She also reported that the School District received their check for transition fees from the Village of Montgomery. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Van Emmon Street Watermain Easement (Yorkville National Bank) A motion was made by Alderman Munns to approve the grant of Easement for Watermain to the United City of Yorkville for Van Emmon Street and to authorize the Mayor and City Clerk to sign the easement;seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Sticka-aye,Burd-aye,James-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT New Direction Housing Corporation PUD (Senior Apartment Housing) A motion was made by Alderman Sticka to approve the Planned Unit Development Agreement of New Direction housing Corporation and to authorize the Mayor and City Clerk to sign the agreement;seconded by Alderman James. Attorney Kramer noted that there was a minor change to the agreement.The developer asked that if any of the parking requirements are reduced in the Subdivision Control Ordinance in the future that the he be able to adopt the new requirements. The Minutes of the Regular Meeting of the City Council-September 9,2003-page 6 Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,James-aye,Kot-aye,Ohare-aye,Munns-aye,Spears-aye Sticka-aye (Resolution)2003-37 Windett Ridge Final Plat A motion was made by Alderman Sticka to approve a resolution approving Windett Ridge Final Plat;seconded by Alderman Munns. Attorney Kramer asked that the motion be amended to reflect that the final plat is for Windett Ridge Unit 1. Alderman Munns withdrew his second. Alderman Sticka withdrew his motion. A motion was made by Alderman Sticka to approve a resolution approving Windett Ridge Final Plat Unit 1;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticks-aye,Burd-aye,James-aye PC 2002-27 Fisher Property Preliminary Plan A motion was made by Alderman Sticks to approve PC 2002-28 Fisher Property Preliminary Plan;seconded by Alderman Munns. Alderman Sticka noted that this is the property that Administrator Graff was addressing earlier with regards to the right-of-way. He stated that he was pleased to see this progressing. Motion approved by a roll call vote. Ayes-7 Nays-0 Munns-aye,Ohare-aye,Spears-aye,Sticka-aye,Burd-aye,James-aye,Kot-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Request to Hire Engineering Assistant A motion was made by Alderwoman Spears to approve the request by the engineer to hire an engineering assistant with the salary schedule classified as general support$26,910.00 to $41,400.00;seconded by Alderman James. Motion approved by a roll call vote. Ayes-7 Nays-0 Ohare-aye,Spears-aye,Sticka-aye,Burd-aye,James-aye,Kot-aye,Munns-aye ADDITIONAL BUSINESS Gas Main Leak Alderman Sticka asked Director of Public Works Eric Dhuse about the gas leak on Van Emmon Street earlier in the week. Mr.Dhuse explained that an unmarked gas main was hit while digging for the watermain. IML Showcase Administrator Graff exhibited the display that Executive Director of Parks&Recreation Laura Brown developed for the Illinois Municipal League Innovative Showcase booth. Also,Mr.Graff reminded the Council to contact Clerk Milschewski if they had any changes and/or cancellations to their hotel reservation. He stated that cancellations needed to be made 72 hours in advance. Coffee with the Mayor Mayor Prochaska thanked Countrywide Home Loans for hosting Coffee with the Mayor on September 6,2003. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into Executive Session the purchase or lease of real property for the use of the public body. He asked that the City Clerk,City Treasurer,City Administrator and City Attorney to be included in the session. He stated that no action would be taken at the end of the session. So moved by Alderman Sticka;seconded by Alderman Kot. The Minutes of the Regular Meeting of the City Council-September 9,2003-page 7 Motion approved by a roll call vote. Ayes-7 Nays-0 Ohare-aye,Burd-aye,James-aye,Kot-aye,Munns-aye,Spears-aye,Sticka-aye The regular session broke at 8:15 P.M.The Council took a five minute break. The City Council returned to regular session at 8:52 P.M. No action was taken. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Kot;seconded by Alderman James. Motion approved by a viva voce vote. Meeting adjourned at 8:53 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois Sept 5, 2003 To: Police Pension Board City Council United City of Yorkville Subject: Annual Police Pension Report As required by Illinois State Statue 40 ILCS 5/3 — 141 the statement below indicates the Police Pension Fund activity for fiscal year May 1, 2002 to April 30, 2003. Beginning balance as of May 1,2002: 275,365.60 Contributions: Employees: 81,660.85 Tax Levy: 176,033.00 Income: Interest: 26.66 Dividends: 2.558.18 Total before expenses: 260,278.69 Expenses: Pension payments: 0.00 Officer withdrawals: 17,075.48 Filing cabinet 179.98 Legal Fees: 500.00 Total expenses: 17,755.46 Ending balance as of April 30, 2003 517,888.83 Submitted by: William Powell Treasurer: United City of Yorkville Annual pension statementdoc MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL DRAFT OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE BEECHER COMMUNITY BUILDING, AUSTIN ROOM,908 GAME FARM ROAD, ON TUESDAY,SEPTEMBER 23,2003. Mayor Prochaska called the meeting to order at 7:02 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Munns Present Ohare Present Ward IV Besco Present Spears Present Also present: City Clerk Milschewski,City Treasurer Powell,City Administrator Graff,City Attorney Kelly Kramer,Police Chief Martin,Director of Public Works Eric Dhuse,Executive Director of Parks&Recreation Laura Brown and Finance Director Pleckham. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderwoman Spears asked to remove item#4—Certificate of Occupancy—Site Inspection Form from the consent agenda and place it on the regular agenda under the Public Works Committee Report. Alderman Besco asked that item#3-Human Resource Committee-Approval of List of Historical Street Names be removed from the consent agenda and tabled to the October 14,2003 City Council meeting. Mayor Prochaska tabled item#1—Greismann Easement under the Public Works Committee Report until the easement agreement is signed. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M.,Monday,October 27,2003 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M.,Monday,October 16,2003 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M.,Thursday,October 9,2003 City of Yorkville Conference Room 800 Game Farm Road Cancelled Public Safety Committee 6:30 P.M.,Thursday,September 25,2003(Cancelled) 6:30 P.M.,Thursday,October 23,2003 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee To be announced after documentation is received from Finance Director Traci Pleckham Ad Hoc Tourism Committee 6:30 P.M.,Monday,October 20,3003 City of Yorkville Conference Room 800 Game Farm Road The Minutes of the Regular Meeting of the City Council—September 23,2003-page 2 PUBLIC HEARINGS PC 2003-14 Go-Tane Service Station,Inc. Mayor Prochaska entertained a motion to go into public hearing for PC 2003-14 Go-Tane Service Stations,Inc.,petitioner,has filed an application with the United City of Yorkville,Kendall County,Illinois requesting annexation to the United City of Yorkville and rezoning from Kendall County A-1 Agricultural to United City of Yorkville B-3 Service Business District. The real property consists of approximately 2.14 acres east of Route 47 and 425.04 feet south of Route 34, Bristol Township,Kendall County,Illinois. So moved by Alderman Sticka;seconded by Alderman James. Motion approved by a roll call vote. Ayes-8 Nays-0 Besco-aye,Burd-aye,James-aye,Kot-aye, Munns-aye,Ohare-aye,Spears-aye,Sticka-aye Please see attached Report of Proceedings taken before Nicola Gengler,C.S.R.from Depo Court Reporting Service for the transcription of the public hearing. Mayor Prochaska entertained a motion to close the public hearing.So moved by Alderman Besco;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-8 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye, Ohare-aye,Spears-aye,Sticka-aye,Besco-aye CITIZEN COMMENTS None. PRESENTATIONS None. CONSENT AGENDA 1. Resolution 2003-38—Resolution Approving Heartland Circle Final Plat—authorize Mayor and City Clerk to execute 2. IMLRMA Revised Intergovernmental Contract and By-Laws-authorize Mayor and City Clerk to execute 3. New Sergeant's Position Request—effective on or about December 1,2003 4. Ordinance 2003-63—Amending City Code to Allow Telephone Conference Voting by Alderman-authorize Mayor and City Clerk to execute Mayor Prochaska entertained a motion to approve the Consent Agenda as corrected. So moved by Alderman Sticka;seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes-8 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye, Spears-aye,Sticka-aye,Ohare-aye,Besco-aye PLANNING COMMISSION/ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderwoman Spears to approve the minutes of the City Council meeting from August 26,2003;seconded by Alderwoman Burd. Alderwoman Spears noted corrections on page 2,the 7th bulleted paragraph—"Police"should be "Policy"and on page 5,6`"line from the bottom—"regarding"should be"the requested". Mayor Prochaska asked that the minutes be approved as corrected. Motion approved by a viva voce vote. A motion was made by Alderwoman Spears to approve the minutes of the Committee of the Whole meeting from August 5,2003;seconded by Alderwoman Burd. Motion approved by a viva voce vote. The Minutes of the Regular Meeting of the City Council-September 23,2003-page 3 BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Detailed Board Report dated September 18,2003 totaling the following amounts:checks in the amount of$678,207.72(vendor)and$122,594.94(payroll period ending 09/08/03)for a total of $800,802.66;seconded by Alderman Sticka. Alderwoman Spears asked what was the percentage of the budget at this time. Finance Director Traci Pleckham stated it was 33%. Alderwoman Spears asked if this could be noted on the Board Report and Mrs.Pleckham stated it would be hard to include this in the report however it was listed on the Budget Report. Alderwoman Burd questioned the following expenditures: • Copier maintenance-Mrs.Pleckham explained that the expenditure was the lease cost for the new copiers which is paid to a lease company used by Kopy Kat Copier. • Steven's Silkscreening—Administrator Graff explained that this was for three shirts he ordered. Alderwoman Spears suggested a hold be placed on this type of purchase until a policy is developed. Mayor Prochaska noted that this is a budgeted item however the Council could vote to put a hold on it. There was further discussion concerning this budget item. Motion approved by a roll call vote. Ayes-7 Nays-1 Besco-aye,Burd-aye,James-aye,Kot-aye, Munns-aye,Spears-nay,Sticka-aye,Ohare-aye REPORTS MAYOR'S REPORT IDNR Meeting Mayor Prochaska reported that the Illinois Department of Natural Resources is holding a meeting on October 2,2003. They will be presenting ideas for the Glen Palmer dam redevelopment. The meeting will be from 4:00 to 7:00 P.M.at the Historic Courthouse and will be an open house format. He noted that he asked for an update of the draft report for the Council to review but has not received it yet. He stated that in his last discussion with the IDNR,they were going forward with the idea for a four step dam however the pools and rapids would be developed later as funding becomes available.Mayor Prochaska stated he was unable to attend the meeting so he encouraged other members of the Council to attend. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT Clerk Milschewski reported that the Rural Bond Bank Certificate Ordinance passed on August 26,2003 requires that the City Clerk make available to all members of the City Council a Certificate Order(see attached)at the first regularly scheduled meeting of the Council following the execution of the Order. The Certificate of Order specifies rates and the terms of the bond and was in the Council's information packet for the meeting and it is also available in the Clerk's office. No City Council approval is needed. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Mr.Graff distributed a copy of a report dated September 23,2003 in which he covered the City Hall/Police Build Out and the Special Census Update. He went over the report: • City Hall/Police Build Out o Building,Engineering and Police Department will move to lower level on September 25,2003 after the phone lines and computer cables are installed. o The reception area will move temporarily to the City Council Chamber. o The Mayor's office will be vacated;Mrs.Pleckham will move into this office and Water Billing Clerk Judy Dyon will move temporarily into Mrs.Pleckham's old space. o Office furniture is set for delivery on October 13,2003. • Special Census Update o Notification to prepare for the census has been received. The City will be responsible to advertise,distribute and collect applications for remunerators and prepare a site to house the coordinator and operations. The Minutes of the Regular Meeting of the City Council—September 23,2003-pane 4 • The engineering assistant position interviews and testing have been are completed and Jennifer Woodrick has been approved for the position. • The office time study will begin after the move of departments to the lower level or on September 29,2003. • The Employee Assistance Program coordinator will attend the next Administration Committee meeting to discuss services available to the City and the suggestion box. • The engineers have approved the Grande Reserve grading permit for 700 acres. Groundwork should begin next week. • City Planner Mike Schoppe will be working with School Superintendent Dr.Engler to incorporate future school sites within the current land use plan. He is also working with the Bristol-Kendal Fire District addressing future sites for sire stations. Alderwoman Ohare asked Mr.Graff if the main construction was done other than the Council Chambers and he stated that most of it was completed in the lower level with only some small items needed to be addressed.She asked if they were done with all the doors and windows and he stated that this was finished. Alderwoman Spears asked when the Engineering Assistant's position was effective and Mr.Graff stated it was effective as of September 29,2003 and there was a thirty day waiting period for insurance to be activated. FINANCE DIRECTOR'S REPORT Signature Card Mrs.Pleckham reported that a signature card for the account needed for Bruell Street Project was being circulated. She indicated that the bonds will be closing tomorrow. Treasurer Powell reminded the Council members to reference their birthday along with their signature. TEPA Loan Mrs.Pleckham reported that the City may be able to receive a loan from the Illinois Environmental Protection Agency instead of through an alternate revenue bond. The interest rate for a twenty-year IEPA loan is 2.65%which is significantly less than the interest on the alternate revenue bonds. She stated that she would keep the Council advised as to the outcome of this. CHIEF OF POLICE REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT North Water Tower Mr.Dhuse reported that the painting of the north water tower is almost complete and the City logo should be painted on it next week. Liberty and Mill Street Projects Mr.Dhuse reported that the main trunk lines have been completed on the Liberty and Mill Street Projects. Chlorination,pressure testing and connecting to the existing system are now being worked on. Watermain Break Mr.Dhuse reported that there was a watermain break on Sunset Avenue. The break took longer than usual to repair due to the depth of the main. Alderman Sticka inquired about the Van Emmon Street excavation and Mr.Dhuse explained that this was part of the Mill Street project. The excavation is needed to get the line under Route 47. EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT Safety Instructors Course Ms.Brown reported that two Park and Recreation employees will be attending an Illinois Park and Recreation Playground Safety Inspector Class. Upon completion they will be certified playground safety inspectors for all of the City's playgrounds. Grande Reserve Parks Ms.Brown reported that Parks and Recreation will be working with Grande Reserve on park development.She stated that this will come before the Council at a later date. COMMUNITY&LIAISON REPORT Kendall County Senior Providers Alderwoman Spears reported she attended the Kendall County Senior Providers meeting where they discussed: • A Senior's Scholars Program sponsored by the University of Illinois Extension Office which will offer non-credited classes to seniors. The committee discussed identifying topics older adults might be interested in. • Low Income Home Energy Assistance Program—more information regarding this will be in the City's next newsletter. The Minutes of the Regular Meeting of the City Council—September 23,2003-page 5 • Heart-to-Heart Program—they are looking for volunteers to develop one-on-one relationships with seniors in the area. There is training for the program. Park Board Alderman James reported that he attended the Park Board meeting where they discussed: • A concept plan for a park in Country Hills Subdivision. The subdivision was started about eight years ago and the park was to be developed when it was at 60 or 70%of build out. The subdivision is not at this point however the residents have requested a park. The concept plan will be presented at the next COW meeting. Ms.Brown added that there will also be public hearings at the site of the park in order to get community feedback. This information will be brought to the City Council. The park is projected for spring of 2004. • Yorkville Youth Baseball Update. There were 753 participants in the program last season,next years projection is 900-1000 participants and the projection for the year 2006 is 2200-2500 participants. Also discussed was the need for thirteen volunteers for next season,status of the concession stand at Beecher Park,the development of new parks,the loss of fields at Circle Center Intermediate School,Bristol Grade School and Parkview Academy and the possibility of lights being installed at Beecher Park. Mayor Prochaska commented that the Park Board and Youth Baseball are frustrated with the lack of parks and the increase of children in the area. He noted that he has discussed new parks with the Park Board so their concerns are being addressed and he also noted that the issue of lights at the Beecher Center has been discussed for many years now. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Greismann Easement (Bruell Street Lift Station Sanitary Sewer Easement) A motion was made by Alderman Besco to table the Grant of Permanent Water System Easement and Temporary Construction Easement until there is a signed agreement with the Greismanns; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes-8 Nays-0 Sticka-aye,Besco-aye,Burd-aye,James-aye, Kot-aye,Munns-aye,Ohare-aye,Spears-aye South Water Tower Easement Plat A motion was made by Alderman Besco to approve and accept the Grant of Permanent Water System Easement and Temporary Construction Easement to the United City of Yorkville from Wyndham Deerpoint and Creek Partners L.L.C.and to authorize the Mayor and City Clerk to sign the easement plat;seconded by Alderman James. Mayor Prochaska noted that this is for the water tower at the school/park site in the Raintree Village development. Motion approved by a roll call vote. Ayes-8 Nays-0 Besco-aye,Burd-aye,James-aye,Kot-aye, Munns-aye,Ohare-aye,Spears-aye,Sticka-aye Certificate of Occupancy—Site Inspection Form A motion was made by Alderman Besco to table the Certificate of Occupancy due to the lack of a final draft for review. Attorney Kelly Kramer stated that the form has been reviewed by the attorneys and it was suggested to add a provision stating that if items could not be inspected due to an impossibility such as weather that the City would reserve the right to inspect those items at a later date. Alderman Besco stated that he would be more comfortable tabling the item. A motion was made by Alderman Besco to table the Certificate of Occupancy until the October 14,2003 City Council meeting seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-8 Nays-0 Kot-aye,Munns-aye,Ohare-aye,Spears-aye, Sticka-aye,Besco-aye,Burd-aye,James-aye The Minutes of the Regular Meeting of the City Council-September 23,2003-page 6 ECONOMIC DEVELOPMENT COMMITTEE REPORT PC 2002-06 Menard's Residential Preliminary Plan A motion was made by Alderman Sticka to approve PC 2002-06 Menard's Residential for annexation and zoning B-3 Service Business Service District,now known as Prairie Meadows Subdivision Preliminary Plan subject to staff review and approval;seconded by Alderman James. Attorney Kramer stated that Alderman Sticka combined two motions as there is no B-3 zoning in this Preliminary Plan. Alderman James withdrew his second. Alderman Sticka withdrew his motion. A motion was made by Alderman Sticka to approve PC 2002-06 Menard's Residential known as Prairie Meadows Subdivision Preliminary Plan subject to staff review and approval;seconded by Alderman James. Alderman Sticka noted that both Zoning Coordinate Anna Kurtzman and City Engineer Joe Wywrot recommended approval of this plan subject to their review. Attorney Kramer noted that many of the items in question in the agreement are Scrivener's errors and do not change the PUD agreement. She also noted that the subdivision will be renamed Prairie Meadows so there will be a future ordinance to do this. Motion approved by a roll call vote. Ayes-8 Nays-0 Burd-aye,James-aye,Kot-aye,Munns-aye, Ohare-aye,Spears-aye,Sticka-aye,Besco-aye PC 2003-14 Go-Tane Service Stations,Inc. Annexation&Zoning—B-3 Service Business District A motion was made by Alderman Sticka to approve PC 2003-14 Go-Tane Service Stations,Inc. annexation and rezoning to B-3 Service Business District;seconded by Alderman James. Mayor Prochaska noted that usually the City Council does not vote an item the same night there is a public hearing for it however this annexation was initiated by the City. There were no public comments regarding the annexation so he asked the Council to consider it for approval. Motion approved by a roll call vote. Ayes-8 Nays-0 James-aye,Kot-aye,Munns-aye,Ohare-aye, Spears-aye Sticka-aye,Besco-aye,Burd-aye, PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into Executive Session the purchase or lease of real property for the use of the public body and the purpose of discussing litigation against,affecting or on behalf of the public body. He asked that the City Clerk,City Treasurer,City Administrator,Executive Director of Parks& Recreation and City Attorney to be included in the session. So moved by Alderman Besco; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-8 Nays-0 Ohare-aye,Besco-aye,Burd-aye,James-aye, Kot-aye,Munns-aye,Spears-aye,Sticka-aye Mayor Prochaska noted that there would be no action taken after the session The regular session broke at 7:50 P.M.The Council took a five minute break. The Minutes of the Regular Meeting of the City Council-September 23,2003-page 6 The City Council returned to regular session at 8:55 P.M. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Ohare;seconded by Alderwoman Spears. Motion approved by a viva voce vote. Meeting adjourned at 8:56 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois STATE OF ILLINOIS ) SS : COUNTY OF KENDALL ) BEFORE THE YORKVILLE CITY COUNCIL PUBLIC HEARING PC 2003 -14 GO-TANE SERVICE STATIONS , INC . REPORT OF PROCEEDINGS had and testimony taken at the hearing of the above-entitled matter, taken before Nicola Gengler, C . S . R. , No . 84-3780 , on September 23 , 2003 , at the hour of 7 : 00 p .m. , at 908 Game Farm Road, Yorkville, Illinois . D-672403 DEPO • COURT reporting service 800 West Fifth Avenue • Suite 203C • Naperville, IL 60563 • 630-983-0030 • Fax 630-983-6013 www.depocourt.com 2 3 1 PRESENT: 1 (Pledge of Allegiance.) 2 MAYOR ARTHUR F. PROCHASKA; 2 (Whereupon proceedings were 3 MR. WILLIAM POWELL, City Treasurer; 3 then had which are not 4 MR. ANTON GRAFF, City Administrator; 4 herein transcribed.) 5 MS. JACKIE MILSCHEWSKI, City Clerk; 5 MAYOR PROCHASKA: Motion is carried. We 6 MR. JOSEPH BESCO, Alderman; 6 are now in public hearing. 7 MS. VALERIE SURD, Alderwoman; 7 Is there anyone representing Go-Tane 8 MR. PAUL JAMES, Alderman; 8 here this evening? 9 MR. LARRY KOT, Alderman; 9 MR. GRAFF: The actual owner of the 10 MR. MARTY MUNNS, Alderman; 10 property is Don Adamcyk. This is a friendly annexation 11 MS. WANDA OHARE, Alderwoman; 11 encouraged by the City. 12 MR. RICHARD STICKA, Alderman; 12 I do know that the contract 13 MS. ROSE SPEARS, Alderwoman; 13 purchaser's attorney is here. 14 and 14 MR. JOYNER: Wade Joyner on behalf of the 15 LAW OFFICES OF DANIEL J. KRAMER 15 contract purchaser. I don't have anything to add. 1107A South Bridge Street 16 Yorkville, Illinois 60560 16 MAYOR PROCHASKA: Okay. Just to kind of BY: MS. KELLY KRAMER, 17 appeared on behalf of The United City of 17 bring everybody up to speed, this is a piece of Yorkville. 18 18 property that is not the piece right at the corner. It 19 19 is just behind actually the Mobile station, between the 20 20 Mobile and the parking lot for the strip center there, 21 21 the Tucker Development. 22 22 This is a piece of property the City 23 23 did have discussions with Mr. Adamcyk about friendly 24 24 annexation into the City. The whole area around there DepoCourt Reporting Service (630) 983-0030 DepoCourt Reporting Service (630) 983-0030 4 5 1 is zoned B-3. The zoning that is being requested is 1 MR. MUNNS: Aye. 2 concurrent with what is in the area right around it. 2 MS. MILSCHEWSKI: Ohare? 3 So I don't know if there is anymore 3 MS. OHARE: Aye. 4 to say on that. I would open the floor to anyone in 4 MS. MILSCHEWSKI: Spears? 5 the audience that would like to address the Council on 5 MS. SPEARS: Aye. 6 this issue. 6 MS. MILSCHEWSKI: Sticka? 7 (No response.) 7 MR. STICK: Aye. 8 MAYOR PROCHASKA: Hearing no comment, I 8 MS. MILSCHEWSKI: Besco? 9 would ask is there any comment from the City Council 9 MR. BESCO: Aye. 10 members? 10 MAYOR PROCHASKA: Motion is carried. 11 (No response.) 11 (Whereupon proceedings were 12 MAYOR PROCHASKA: At this time, I would 12 then had which are not 13 entertain a motion to close the public hearing. 13 herein transcribed.) 14 MR. BESCO: So moved. 14 * * * * * 15 MR. MUNNS: Second. 15 16 MAYOR PROCHASKA: Moved and seconded. 16 17 May we have roll call, please. 17 18 MS. MILSCI-EWSKI: Burd? 18 19 MS. KURD: Aye. 19 20 MS. MILSCHEWSKI: James? 20 21 MR. JAMES: Aye. 21 22 MS. MILSCHEWSKI: Kot? 22 23 MR. KOT: Aye. 23 24 MS. MILSCHEWSKI: Minns? 24 DepoCourt Reporting Service (630) 983-0030 DepoCourt Reporting Service (630) 983-0030 6 1 STATE OF ILLINOIS ) SS. 2 COUNTY OF KENDAlL ) 3 I, Nicola Gengler, C.S.R., No. 84-3780, do 4 hereby certify that the proceedings had in the 5 above-entitled cause were recorded stenographically by 6 me and reduced to typewriting via computer-aided 7 transcription under my personal direction; and that the 8 foregoing is a true and correct transcript of the 9 proceedings had at the tine and place previously 10 specified. 11 IN WITNESS WHEREOF I have hereunto set my 12 hand this 1st day of October, 2003. 13 / 14 ' NicolaGengler, .S.Re 15 16 17 18 19 20 21 22 23 24 DepoCourt Reporting Service (630) 983-0030 YORK923.TXT Page 1 comment 4:8,9 speed 3:17 * computer-aided 6:6 M SS 1:3.5; 6:1.5 concurrent 4:2 STATE 1:3; 6:1 * 5:14 contract 3:12,15 MARTY 2:10 station 3:19 corner 3:18 matter 1:11 STATIONS 1:8 1 correct 6:8 MAYOR 2:2; 3:5,16; 4:8,12, stenographically 6:5 COUNCIL 1:6; 4:5,9 16; 5:10 STICKA 2:12; 5:6,7 1107A 2:15.5 COUNTY 1:4; 6:2 members 4:10 Street 2:15.5 1st 6:12 MILSCHEWSKI 2:5; 4:18,20, strip 3:20 D 22,24; 5:2,4,6,8 2 Mobile 3:19,20 T D-672403 1:17 motion 3:5; 4:13; 5:10 2003 1:13; 6:12 DANIEL 2:15 moved 4:14,16 testimony 1:10 2003-14 1:8 day 6:12 MS. 2:5,7,11,13,16.5; transcribed 3:4; 5:13 23 1:13 Development 3:21 4:18,19,20,22,24; 5:2,3, transcript 6:8 direction 6:7 4,5,6,8 transcription 6:7 6 discussions 3:23 MUNNS 2:10; 4:15,24; 5:1 Treasurer 2:3 Don 3:10 true 6:8 60560 2:16 N Tucker 3:21 E typewriting 6:6 7 Nicola 1:12; 6:3,14.5 encouraged 3:11 No. 1:12; 6:3 U 7:00 1:13 entertain 4:13 evening 3:8 0 under 6:7 8 everybody 3:17 United 2:17 October 6:12 up 3:17 84-3780 1:12; 6:3 F OFFICES 2:15 OHARE 2:11; 5:2,3 V 9 Farm 1:14 Okay 3:16 floor 4:4 open 4:4 VALERIE 2:7 908 1:14 foregoing 6:8 owner 3:9 via 6:6 friendly 3:10,23 A P W G above-entitled 1:11; 6:5 p.m. 1:13 Wade 3:14 actual 3:9 Game 1:14 parking 3:20 WANDA 2:11 actually 3:19 Gengler 1:12; 6:3,14.5 PAUL 2:8 WHEREOF 6:11 Adamcyk 3:10,23 GO-TAKE 1:8; 3:7 PC 1:8 Whereupon 3:2; 5:11 add 3:15 GRAFF 2:4; 3:9 personal 6:7 whole 3:24 address 4:5 piece 3:17,18,22 WILLIAM 2:3 Administrator 2:4 H place 6:9 WITNESS 6:11 Alderman 2:6,8,9,10,12 please 4:17 Alderwoman 2:7,11,13 hand 6:12 Pledge 3:1 Y Allegiance 3:1 hearing 1:7,11; 3:6; 4:8, POWELL 2:3 annexation 3:10,24 13 PRESENT 2:1 YORKVILLE 1:6,14; 2:16, ANTON 2:4 hereby 6:4 previously 6:9 17.5 appeared 2:17 herein 3:4; 5:13 proceedings 1:10; 3:2; area 3:24; 4:2 hereunto 6:11 5:11; 6:4,9 Z around 3:24; 4:2 hour 1:13 PROCHASKA 2:2; 3:5,16; ARTHUR 2:2 4:8,12,16; 5:10 zoned 4:1 audience 4:5 I property 3:10,18,22 zoning 4:1 Aye 4:19,21,23; 5:1,3,5,7, public 1:7; 3:6; 4:13 9 ILLINOIS 1:3,14; 2:16; 6:1 purchaser 3:15 — INC 1:8 purchaser's 3:13 B issue 4:6 - R 6:14 B-3 4:1 J behalf 2:17; 3:14 recorded 6:5 behind 3:19 JACKIE 2:5 reduced 6:6 BESCO 2:6; 4:14; 5:8,9 JAMES 2:8; 4:20,21 REPORT 1:10 between 3:19 JOSEPH 2:6 representing 3:7 Bridge 2:15.5 JOYNER 3:14 requested 4:1 bring 3:17 response 4:7,11 SURD 2:7; 4:18,19 K RICHARD 2:12 Road 1:14 C KELLY 2:16.5 roll 4:17 KENDALL 1:4; 6:2 ROSE 2:13 C.S.R 6:14.5 kind 3:16 C.S.R. 1:12; 6:3 ROT 2:9; 4:22,23 S call 4:17 KRAMER 2:15,16.5 carried 3:5; 5:10 Second 4:15 cause 6:5 L seconded 4:16 center 3:20 September 1:13 certify 6:4 LARRY 2:9 SERVICE 1:8 CITY 1:6; 2:3,4,5,17; LAW 2:15 set 6:11 3:11,22,24; 4:9 lot 3:20 South 2:15.5 Clerk 2:5 SPEARS 2:13; 5:4,5 close 4:13 specified 6:10 STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) CERTIFICATE ORDER TO: THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS(THE "CITY"): We are pleased to advise you as follows: A. Sale. We are executing this Certificate Order pursuant to the authority contained in an ordinance adopted on August 26, 2003, by the City Council of the City (the "Certificate Ordinance") (terms used herein shall have the meanings given to them in the Certificate Ordinance unless otherwise defined herein), and being entitled: AN ORDINANCE of the United City of Yorkville, Kendall County, Illinois, authorizing and providing for an Installment Purchase Agreement for the purpose of paying the cost of acquiring and installing sewer improvements within the City (Bruell Street Sewer Project), and authorizing and providing for the issue of$2,035,000 Debt Certificates, Series 2003A, evidencing the rights to payment under such Agreement, prescribing the details of the Agreement and Certificates, and providing for the security for and means of payment under the Agreement of the Certificates. A contract for the purchase of the Certificates to the amount of$2,035,000 has been awarded by us, as the Designated Officers under the Certificate Ordinance, to the Illinois Rural Bond Bank, Springfield, Illinois (the "Purchaser"), at a price of$2,002,440,plus accrued interest to the date of delivery of the Certificates. This Certificate Order shall be entered into the records of the City and made available to the City Council at the next regularly scheduled meeting thereof. 1550010.01.07 2110781•KK•9/5/03 Paying Agent not later than five (5) days prior to each such principal, premium, if any, and interest payment date. C. Redemption. The Certificates due February 1, 2014, and thereafter are subject to redemption prior to maturity at the option of the City, from any available funds, in whole or in part on any interest payment date on or after February 1, 2013 at the redemption price of par plus accrued interest to the redemption date. D. No Conflicts. Please be further advised that we hereby affirm that no person holding any office of the City either by election or appointment, is in any manner financially interested, either directly in his or her own name or indirectly in the name of any other person, associate, trust or corporation,in the certificate purchase contract with the Purchaser. IN WITNESS WHEREOF, we have hereunto affixed our official signatures and the corporate seal of the City this 4th day of September, 2003. ed.4 dizAf Mayor , . Ir I 1 J2-4 ' le City Treasurer [SEAL] -3- STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) AVAILABILITY OF CERTIFICATE ORDER I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the United City of Yorkville, Kendall County, Illinois (the "City"), and as such official I am the keeper of the official journal of proceedings, books, records, minutes and files of the City Council of the City thereof(the "City Council"). I do further certify that I made or will make available to all members of the City Council a Certificate Order, as such term is defined in an ordinance entitled: AN ORDINANCE of the United City of Yorkville, Kendall County, Illinois, authorizing and providing for an Installment Purchase Agreement for the purpose of paying the cost of acquiring and installing sewer improvements within the City (Bruen Street Sewer Project), and authorizing and providing for the issue of$2,035,000 Debt Certificates, Series 2003A, evidencing the rights to payment under such Agreement, prescribing the details of the Agreement and Certificates, and providing for the security for and means of payment under the Agreement of the Certificates. at the public meeting of the City Council held on the day , 2003, being the first regularly scheduled meeting of the City Council following the execution of the Certificate Order. I do further certify that the Certificate Order is responsive to such ordinance and that a true, correct and complete copy of the Certificate Order as provided at said meeting is attached hereto. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 4th day of September, 2003. [SEAL] cCl YO CITY OF OF THELLE DRAFT COMMITTEE OF THE WHOLE March 4, 2003 7:00 PM MEMBERS PRESENT: Mayor Arthur F. Prochaska, Jr. Alderman Larry Kot Alderman Rose Ann Spears Alderman Richard Sticka Alderman Paul James Alderman Mike Anderson Alderman Valerie Burd City Administrator Tony Graff Attorney Daniel Kramer Police Chief Martin City Finance Dir. Pleckham Treasurer Robert Allen Dir. Public Works Dhuse Dir. Parks Laura Brown Cindy Green Old Business: PC 2002-12 Kylyn's Ridge- A. Final Plat-The review has been done by Mr. Wywrot. The concern is still the re-alignment of Faxon Rd. The owner and developer, of all land in the subdivision, dedicating the roadways that they own within the final plat. Atty. Kramer suggested that for the separate owner, there be a platted dedication of roadway. Doing this will allow for everything to proceed forward. The issue of the storm water has also been addressed. B. Unit 1 Offsite Easements-Atty. Kramer noted that the Offsite easements for sewer and storm water easements are in place. This item is to be placed on the March 11 council agenda. New Business: PC 2002-32 Longford Lakes/Final Plat Approval and Development Approval-This development consists of 62 Town homes located just south of Jewel. The issue of the rolled curb vs. 6/12 curb around the townhouses has been settled. The sidewalk issue has also been accepted. The sanitary sewer capacity has been reviewed and found to be sufficient. It was noted that the contributions for land cash could be paid at permit time and not at plat approval. It has also been requested by the developer that there be one meter and shut off per building. The developer also stated that the Homeowners association would be paying the water billing. There will also be a backup SSA set up to cover the common area maintenance. This item will be placed on the March 11 council agenda. Text Amendment for R-3 Zoning-This verbiage covers the issue of a common driveway. This comes into affect when you have lot lines that do not abut to a public street. The text amendment requires public access. This item will be placed on the March 11 council agenda. Alderman Anderson made a Motion,to enter into public hearing for the purpose of discussing the United City of Yorkville Downtown Plan. Alderman Kot seconded the motion. Roll call was taken. Alderman Sticka, aye Alderman Burd, aye Alderman Anderson, aye Alderman Spears, aye Alderman Kot, aye Alderman James, aye Alderman Munns and Alderman Besco were absent. PC 2002-31 Deere Crossing (1 1/2-mile review)-This property is within the 1 1/2 mile review area. The property is approximately 37 acres and will consist of 18 lots and about 12 acres of open space. This property was approved at EDC. This item will be placed on the March 11 council agenda. Presentations: Budget Presentation-The presentation was given by Finance Director Traci Pleckham. She highlighted some of the key points of the budget. There was a decrease to this year's General Fund revenues. This is caused by the reduction of the state revenues. Last years amount also included monies from the industrial park project. The Motor Fuel tax has increased as the City of Yorkville was identified as one of Illinois growth cities. With regards to the Real Estate revenue, it is based on 300 new homes. There is an increase of sales tax revenue. Most of that increase has to do with the opening of Menards. Old Business: Proposed Soil Erosion&Sedimentation Control Ordinance-Staff has met with EEI. The changes made to the ordinance would exempt single family home additions, garages, etc. This ordinance will allow setting standards and requirements for soil erosion control. It will also let the developer know what is expected of them with regards to mass grading of a development. This will eliminate subjectivity and guesswork. This item will be placed on the March 11 consent agenda. Request to advertise for Bids for City Hall/Police Department Build-out-This is just a request to send this project for the bid process. The project will be bid in its entirety, but will be built in 3 different phases. This item will be placed on the March 11 consent agenda. New Business: Monthly Billing/Water Accounts-This item is requesting for monthly billing for water accounts. City Finance Director Pleckham and Attorney Kramer will need to meet so that they can put together the appropriate ordinance. This item will be return to the April COW meeting. The January Building Permits Report is to be placed on the March 11 consent agenda. 2003 Joint&Crack Filling-This is just an update and part of the budget proposal. Fox Industrial Park/Final Balancing Change-This is the final balance close out. It was noted that there was a decrease of more than $42,000. This item will be placed on the March 11 consent agenda. Menard's Commercial Commons Bond Reduction-City Engineer Wywrot has made an approval for the reduction. It is not being eliminated as there is still work to be done. This item is to be placed on the March 11 council consent agenda. The Monthly Police report for January is to be placed on the March 11 consent agenda. Supplemental Truck Purchase-This is an item that is on the budget for next year and the capital funds are available. Public Works Director has requested that it be purchased now. This was discussed at Public Works and it was noted that there are funds in the budget. This item will be placed on the March 11 consent agenda. Public Works Time Studies-This is an itemized breakdown of the public works staff. This is to help set standards on where improvements can be made. This will also help forecast needs for staff and equipment. A resolution to adopt this document is needed and will be placed on the March 11 consent agenda. Special Census-The City of Yorkville is planning on doing a special census for the following year. The cost will have to be paid up front before the Census Bureau will start the special census. The funds were allotted in next year's budget. There are currently funds available in the contingency fund. The benefit to the City would be approximately $105 per person for the increase. The City is estimating an increase of about 1500 people. This item will be returned to the first COW meeting in April. Environmental Mosquito Management-This is a one year contract with Clarke Environmental. The first application will be made in the first warmth of spring. The City will also be distributing public awareness pamphlets in the newsletter. This item will be placed on the March 11 consent agenda. Executive Session Tabled. Additional Business: At Public Works, the street program was discussed and updated. Engineer Wywrot has been reviewing the engineering and has been able to put figures together on the costs of repairing approximately 12 different streets. Drainage issues will be repaired also when the streets are fixed. This item will return to COW when more firm figures are in place. At this time, the mayor would like the City council to keep moving forward with the street improvement. Alderman Kot also noted that the old streets would be ground up in certain areas to create a base for the new road. This helps to keep some of the cost down. Alderman Spears noted that there should be a streetlight placed in the area of Vat and Vine. She felt it was very dark. Public Works Director Dhuse stated that they have a candidate for the sewer position. The position has been offered and accepted. City Administrator Graff wanted to compliment one of the Yorkville School bus drivers, Suzanne Jackson. She was the driver of a bus that was involved in a vehicular accident The accident was very serious and if not for the quick thinking and bus handling skill, several students would have been injured. Respectfully submitted by Cindy Green. Page 1 of 10 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE DRAFT TUESDAY, SEPTEMBER 2, 2003 7:00 P.M. MEMBERS PRESENT: Mayor Art Prochaska Alderwoman Rose Spears Alderman Joe Besco Alderman Rich Sticka Alderwoman Val Burd Alderman Paul James Alderman Larry Kot City Treasurer Bill Powell CITY STAFF PRESENT: Administrator Tony Graff(arrived at 7:15 p.m.) Public Works Director Eric Dhuse City Attorney Kelly Kramer Finance Director Traci Pleckham Parks&Recreational Director Laura Brown Police Chief Harold Martin Guests: See attached list. This meeting was called to order at 7:00 p.m. MAYOR Coffee with the Mayor The next coffee with the Mayor will be on Saturday, September 6, 2003, at Countrywide Home Loans from 9:30 - 11:00 a.m. Everyone is welcome to attend and give comments and ask questions. Information on Annexation and Zoning of Vacant Lot South of the Mobile Gas Station This actually contains two lots: The lot that the actual gas station is on, and the lot that sits between that and the parking lot in the strip center next to the Jewel. Since the parcel has never been annexed to the City of Yorkville, Council is waiting for a letter from Tony Graff indicating if the owner of the property is interested in doing a"friendly annexation". This would be a lot shorter process, according to Attorney Kelly Kramer. If this occurs,the parcel will zoned B-3, consistent with the other businesses there. Attorney Dan Kramer and Tony Graff are scheduled to meet with the owner of the property on September 3, 2003 to discuss this. The Mayor believes that this potentially would be an easy process since it only includes one lot completely surrounded by the city and would be uniform with the zoning in conjunction with the other lots. Attorney Kramer will provide confirmation after meeting with property owner. She also indicated that the schedule for public hearing will go out September 9, 2003 and everything will be in order, such as the memo with the authorization, to be able to move forward on this. CITY ATTORNEY Page 2 of 10 Permissible Items to Discuss under Additional Business Attorney Kramer addressed this indicating that there is no real set rule as to what can and cannot be discussed in additional business. However, she pointed out that you would not want to discuss any items that would require "some certain action". Instead you would want to bring it up only to be placed on a future Agenda. Any kind of updates needed on an issue, simple reports and requests are fine to bring up under additional business. No issues that are debatable should be brought up since you would want all the correct parties present to allow for all sides to be heard, including issues where public input may be required. Alderman Kot asked if there is a procedure to follow if something is brought up,that another council member might feel is inappropriate. Attorney Kramer's response was "Point of Order" or simply asking this to be placed on a future Agenda. Issues can be brought up for suggestion to be placed on future Agendas, but no lengthy discussion should follow that. This would allow the issue that is raised to go back to its specific committee. PUBLIC WORKS COMMITTEE Longford Lakes - Letter of Credit Reduction(PW 8/25/03) Joe Wywrot, City Engineer, recommends a credit reduction down to $208,463.82. The Committee unanimously agreed to recommend this to consent Agenda. Update of 5-Year Capital Improvement Program (PW 8/25/03) This was an update on the progress of this project. Alderman Besco first acknowledged the numerous people who have done an excellent job on this project which incorporates water, sewer, sanitary and street projects, the latter of which will become complex in the future. The infrastructure improvements are being done in line before the streets are completed to avoid tearing up new streets to put in a water main. Alderman Besco acknowledges the staggering amount of money that has been spent. In response to this, Mayor Prochaska stated that this is a major undertaking. The improvements that have been done in a short period of time involved some major repairs and upgrades on 15 streets which required utilities to be done prior to that in some older parts of town where the infrastructure is more than 80 years old. Alderman Besco indicated that they have elected to keep the streets on the Public Works Agenda so that this project does not get delayed and an end to this will eventually be seen. After discussing this with many people, including the Finance Director,Mayor has addressed the concerns with fmding the money to make this work, as this will be coming out of different budgets. The Mayor is looking to create a maintenance program to work into the budget in the future to extend the life of the streets and to do repairs as the need arises. He feels confident that from year to year, he gets closer to meeting this goal. Alderman Besco acknowledged Alderman Kot for his perseverance and hard work with the Public Works Department on this project. He also relayed the importance of Mayor's suggestion in a previous meeting that, in order to have roads up to set standards,they need to be assigned to the appropriate list and updated accordingly, with an organized Page 3of10 project of doing the utility work before the streets. This would replace the old method such as was done in the older part of town where they were only able to sealcoat or repair two or three streets a year. Mayor states that as economic development comes in, and in agreement with the goals of the council members from a dollars standpoint, it is important to have an established plan to put money back into that part of town where this type of street repair was done. Alderman Sticka inquired if the water improvement project was part of the Radium Project, as the funding for that has already been determined. The Mayor's response was that some of it is in fact included in the Radium Improvement Plan. It was the recommendation of the Committee that this was to be taken back to the Public Works Agenda, while they awaited funding mechanisms from the Finance Director. Purchase of 2 PW Pick-Up Trucks (PW 8/25/03) In reference to Bid Opening which was held on August 21, 2003 for a 2003 Ford Pickup F150 (1/2-ton truck),the low bidder was Terry's Ford in Peotone for a total of $27,591.20, (includes license and title), as recommended by the Committee. This was included in the Budget as capital expenditure for this year. This truck size will accommodate the type of work that needs to be done by the Public Works department. The Committee unanimously agreed to add this to Consent Agenda. 2003 Joint and Crack Filling Change Order(PW 8/25/03) Alderman Besco indicated that a change order was needed because the amount of material used was less than projected. In taking a"pro-active approach", they chose to do additional work with the remaining material, which included streets east of Route 47 between Route 34 and the Fox River. These streets were chosen because that area is planned for the Asphalt Surface Treatment project this year. Combining both will extend the life of those roads. The amount of the change order is an increase of$727.20 which is the final balancing change order for this project. The Committee unanimously agrees to add this to Consent Agenda. July 2003 Water Report- (PW 8/25/03) City Treasurer Bill Powell inquired as to the number of accounts that might be in arrears. City Administrator Tony Graffs response was that there were approximately 28 accounts. Mayor has acknowledged the hard work of staff with respect to reviewing all of these accounts. The Committee unanimously agrees to add this to Consent Agenda. ECONOMIC DEVELOPMENT COMMITTEE Caledonia Preliminary Plan,Amendment to Annexation and PUD Agreement (CC 8/12/03) Alderman Sticka indicated that per the original Agreement, changes to zoning were allowable after a certain period of time. Part of the area was zoned as residential, and part of it was zoned as M-1. Alderman Sticka could not recall if anyone spoke up at the public hearing regarding this issue, or if a public hearing took place. Mayor Prochaska indicated that there was a question brought up in a committee meeting as to the lot sizes. Page 4 of 10 Alderman Sticka stated that zoning was granted in excess as to what is normally permitted by the original agreement which now allows for 4 units per acre, with 340 units as the maximum. Since Yorkville ordinance does not allow building in a 100-year flood plain area, Engineering Enterprises, Inc. (E.E.I.) is conducting a flood study for Rob Roy Creek to delineate the flood plain area, with Inland Properties agreeing to some of that cost. Administrator Graff stated that Inland Properties agreed to the front funding of the hydrology in Kane County to see if there was something that E.E.I. failed to put in the initial formula. Inland has hired Engineer Christopher Burke to take a look at the flow model, and E.E.I. would be open to suggestions. Chuck Hanlon with Caledonia Subdivision indicated on his map(brought as a visual presentation)that there is a tributary area to the east,which had always been in question even on a U.S.G.S. Map with respect to Blackberry Creek area,which was never previously identified as being tributary to Rob Roy Creek. It flows up across Cornelis, just beyond Galena Boulevard to the east near Dickson Road. At the time, EEI only had rough information that was available to them, mainly the U.S.G.S. Map, which was used to determine the hydrology. In order to arrive at an accurate description of the hydrology for the flow rate of the flood plain area in question, a more intensified examination of that area is needed, including 55 more cross sections to be done by the Surveyor, at a cost of$37,000. Inland has already done a Kane County model and plans to take a look to the north of Kane County. Together with supplemental cross sections and detailed topography,they would be able to arrive at a more accurate determination. This re-examination will be of great benefit because of the vast amount of land it would cover, from the area currently in question, all the way through the Kane County line. Mr. Hanlon indicated that, based upon this information presented and with practical knowledge,the line on the map cannot be correct. Mr. Hanlon further stated that one issue of concern with water at the Kane County line, is that water flowing to the east(away from the area in question), and the water being retained in existing depressional storage (called basins) would take more than a 100-year storm to top off. This would cause a discrepancy in the computation of more water than actually exists. Mayor indicated that E.E.I. has stated that they've agreed to the re-examination. Mayor's main concern from a marketing prospective is that with the way the map is currently drawn, the industrial park appears to be in a flood plain area. Mayor Prochaska indicated that he would like to verify the location of the line in relationship to the business/industrial park, since, once its recorded, stipulations and regulations come in to play for the business owners. This will be presented again at a later date as the final determination becomes available. Mr. Hanlon indicated that with respect to the Preliminary Plat, Mr. Kramer's office is developing additional language to further reiterate that there is currently a flood plain study being completed and is subject to change. Even in the1996 flood,there was no Page 5 of 10 water in this area. Pictures taken the day after the rain clearly showed minor invasionaries, even after some 16 or more inches of rain. Administrator Graff indicated that the re-examination will take approximately 6 months and will incorporate the study of adjacent properties. The cost will be recapturable and this language will be put in the Annexation Amendment Agreement. He is asking that the council vote to approve the preliminary plat, in spite of the flood plain discrepancy. He gave an example of the Fox Hill development with the Council having voted on the preliminary plat while fmal plat was being worked on. It was decided by the Council that the Preliminary Plat would be voted on subject to the flood plain study, and that this be put on the Agenda, as long as the additional language was added. Senior Apartment Housing PUD Agreement Public Hearing at CC 8/12/03 Tony Graff stated that Attorney Kelly Kramer met with Developer Rodger Brown, who is the Petitioner named in the Proposed PUD Agreement of New Direction Housing Corporation. Certain language still needs to be incorporated and the changes are minor. There will be a meeting on September 3, 2003 to discuss this. Attorney Kramer asked the Council to decide on the main issues with respect to the senior apartment housing: the density and when the fees are going to be paid. She will need a letter from them stating when their pay will be recaptured. With respect to the issue of density, which is currently at 15.8 units per acre,the Mayor feels that certain standards would need to be set to accommodate senior housing, which would differ from other types of housing. Alderman Sticka would like to take a closer look at how the number of floors in a given building mandates the density requirements. Age restriction was also brought up. Building Official Bill Dettmer will take a closer look at this. With respect to the parking lot,Rodger Brown stated that this building is a 50-unit apartment building. The parking lot accommodates 80-units, and a 2:1 parking ratio, another 20 units would have to be added to the parking lot. Mr. Brown indicates that there is plenty of room to do this, as he showed on his visual. Mayor indicated that 80 units in a parking lot, which is a little more than 1-1/2 cars per unit is sufficient with respect to senior housing. Mr. Brown also brought up the fact that with the current location of the carport,the view is blocked as one turns onto Greenbriar from Route 47. Mr. Brown proposes that they split up the carport or move it back to open up the view and make it more aesthetically pleasing. Another option would be to move the entrance around to the front. The Mayor stated that the number of units and parking ratio, has already been discussed in the Economic Development Committee, and has gone through the public hearing process for the current layout of this housing unit. Any major revision this late in the process is of great concern to him. The only change the Mayor would not have a huge problem with, is moving the carport back. Any other layout would require a major revision. Alderwoman Burd pointed out that the entrance in the current layout was designed for the convenience of the elderly residents. Alderman Sticka asked Mr. Brown if the current Page 6 of 10 location of the carport was a marketing concern, as prospective tenants may not be able to see the place from the road. Mr. Brown's response was that the first thing you see coming up Greenbriar is a carport which is 14-15 feet high, and if the carport were to be split up, a greater view of the building would be seen. Alderman Sticka wants specifics with regard to Mr. Brown's proposed changes. Mayor wants a concept(i.e. drawing of revisions) so the committee will be able to see what exact changes they are voting on. This will be placed on the Agenda for Economic Development Committee for next Tuesday, September 9, 2003. Building Permit Report for June/July 2003 (EDC 8/21/03) The reports were reviewed. There were no comments by council members, and this was placed on Consent Agenda, per Mayor Prochaska's suggestion. PC 2003-09 Windett Ridge Final Plat(EDC 8/21/03) In reference to the short letter from John Whitehouse, senior project manager of Engineering Enterprises, Inc., (E.E.I.), dated August 28, 2003, he(Mr. Whitehouse) is in receipt of the resubmittal of the fmal plat and improvement plan, and requests ten working days to review the material. Larry Vaupel, representing the developer, along with Attorney John Philipchuck were both present. Mr. Whitehouse is recommending approval by the Council, "subject to final plat and engineering review". Tony Graff indicated that the main issue that was corrected involved 16 questionable lots being moved out of Phase I final plat. This concept has been submitted and will be going in front of the Plan Commission in October. Mayor confirmed that Phase I received a positive recommendation to move forward from the Plan Commission. The only concern presented by Mr. Graff, and directed as a legal question to Attorney Philipchuck, was: "Are there any water easements from Wyndham Deerpoint?" The attorney's response is that they would present letters conveying those easements. This issue then will move on to City Council for consideration on September 9, 2003. PC 2002-27 Fisher Property Preliminary Plan -Kimball Hill Homes (EDC 8/21/03) As per Alderman Sticka's reference to the letter dated August 6, 2003, from Mr. Whitehouse of E.E.I.,there still remains a question about the extension of Faxon Road to Route 47. He was unsure if any progress was made on this. Kelly Kramer confirms that no response has been received to date from the property owner on Cannonball Trail. Alderman Sticka is under the assumption that if property cannot be acquired to extend Faxon Road, a reconfiguration will be needed within the subdivision. The area owned by Wilma Hoag located at 3201 Cannonball Trail would tie up approximately 150 feet of the main part of the road, further east. This issue must be confirmed before it can be voted on. Mr. Graff suggested using the wording, "Subject to...." because this is only the Preliminary Plat. Mayor Prochaska is somewhat amazed that no response was heard to date on this issue after they made a big issue at the Plan Commission meeting that no one had tried to contact them, and they wanted to be involved in this process. He indicated that Attorney Dan Kramer had made several attempts to contact them. Alderman Sticka has some doubts about approving the Page 7of10 preliminary plan as it is, and even questions if this will really work. He further stated that Mrs. Hoag has been very cooperative, but she and her family admit they are unsure of how to move forward, and are looking for someone to walk them through this process to ensure the Developers will comply with their request for a Right to Farm clause and to also include a landscape buffer in the agreement, as indicated in Tony Graff s letter to Wilma Hoag dated May 17, 2003. Attorney Kelly Kramer suggests approving the preliminary plat, as long as the fmal plat comes back in a substantially similar form with minor reconfigurations. The Mayor indicated that based on the comprehensive plan, the road would go in that direction. Before fmal plat,they would have to know if that road would go through(or connect), and if not, they would consider having that road swing North of that piece of property in question, creating a loop, which would have to be written as such in the Preliminary Plat. Attorney Philipchuck indicated that good City planning would be to simply include the property owned by the Hoags. The Mayor stated that the Hoags are aware of access to City water and sewer, should an annexation take place. Mr. Philipchuck believes in proceeding with the current development plan, in spite of the property owner, who may not be willing to talk. Every attempt must be made to contact them and come to an amicable agreement. Suggestion was made by Alderwoman Burd to first determine appropriate compensation for that piece of land to present to the owner. She also recommended that a certified letter be sent to the Hoags, advising them of the time frame required to respond and the implication that would occur if they chose not to proceed with the annexation, mainly that there would be no back access to their property, leaving their property landlocked. Alderman Sticka quoted the engineers working on this: "Cannonball Trail will carry more traffic if Faxon Road does not extend out to Route 47", and further quoted a Plan Commission member, that, "the subdivision will still work even without the extension of Faxon Road up to Route 47." Mayor Prochaska brought up the fact that, when reviewing the bigger transportation plan, just to the left of Faxon Road is Beecher Road, which is meant to go to Galena Road. This would add another access road to Route 34. It was agreed by the Committee that this issue be turned over to Dan Kramer, and that they should proceed with the Preliminary Plat with the additional language that will be placed in the improvement section, before the final plat can be approved. Alderman Kot requests a status report to be reviewed before they vote on this with reference to the negotiations while making it their top priority to contact the Hoags. Development Flow Charts (EDC 8/21/03) These flowcharts are labeled as follows: Concept Plan Flow Chart, Rezoning Flow Chart, Annexation and Zoning Request Flow Chart, Preliminary Plat Flow Chart, Final Plat Flow Chart, PUD Requests, PUD Agreement Amendments, Special Use Zoning Flow Chart and Development Flow Chart Timeline. Alderman Sticka indicates these new Page 8 of 10 flowcharts, which show good layout, demonstrate the rather complicated processes involved after a plan is submitted by a Petitioner, such as which meetings must be attended and the frequency and times of meetings. Mr. Graff asked that the Committee review the flowcharts and fully welcomed their input. He verified the correct language that was used in the flowcharts with two developers. Mayor stated that they did vote previously on these as a procedure which is currently in place. Mr. Graff indicated that the only difference with these flowcharts is that they have been"cleaned up" for more procedural definition. Mayor suggests that there be a motion to accept these as an established City policy. This will be placed on the Agenda for City Council to be voted on,replacing the previous flowcharts. Upon Alderwoman Burd's inquiry, these charts will be marked in the text as "original" to ascertain in the future if changes have been made to them. PUBLIC SAFETY COMMITTEE Monthly Police Reports for July 2003 (PS 8/28/03) The Committee requested that these be placed on Consent Agenda. Establishing Halloween Trick or Treat Hours (PS 8/28/03) Committee's recommendation is to keep the hours the same as last year, which was 4: p.m. to 7:00 p.m. This was placed on Consent Agenda. ADMINISTRATION COMMITEE Request to hire Engineering Assistant (Admin. 8/14/03, COW 8/19/03, CC 8/26/03) The test required for this position was discussed by the Council, which is a standardized test, as indicated by the Mayor. The test was taken from the Internet and also contains questions involving specialized work that will be required by Mr. Wywrot's department. In addition to the previous list of duties, this assistant would be required to generate and assign addressing for new developments, define easements and be able to use auto CAD software to update maps, create and manipulate simple drawings and print files. Salary range is indicated on the handout for the Engineering Assistant Position, reflecting the pay for the position with and without the benefit package. Alderwoman Spears questioned the salary range as it had been previously discussed (twice) in Administration Committee and thought to be too high of a range for this position. She pointed out that the current position which was filled in September 2001 was that of a part time office assistant. She stated,that in reference to Joe Wywrot's memorandum wherein he compared the job descriptions between office assistant, administrative support (or general support assistant) and engineering assistant, she believes that based upon her own comparison of job duties between the office assistant and engineering assistant,the duties were quite similar. Alderwoman Spears presented the breakdown of the General Support position vs. the Administrative Support Staff position as to the percentage of additional cost to the City (not as additional salary as she had indicated on her handout,of which Mayor Prochaska pointed out).As this is a new position created, Alderwoman Spears questioned if it does indeed have the same duties as Page 9of10 the existing part time Administrator's Assistant position. As the Mayor reviewed Alderwoman Spears'comparison, he believed that these are NOT the same, as the Engineering Assistant position will require more technical knowledge. He further stated that this candidate would be required to create bid packages for the City. Mayor acknowledged that there is already someone in the assistant position who is already performing many of these engineering assistant duties. Administrator Graff stated that the position originally was a clerical position with accounts payable duties. The current position held has evolved into increased responsibilities. This was done as a "test"to see what other assistance would be needed by the Engineering Department. As a result, it was determined they needed more than a basic clerical person. Mr. Graff reiterates that this is in fact a new position and not one where someone is being "brought up the ranks". Mayor acknowledges that Mr. Wywrot is attempting to establish "a staffing program", wherein positions are defined within his department as to the type of work that needs to be done. Both Mayor and Alderman Kot acknowledged that he is meticulous, bluntly honest and conservative, and one whose opinion they value. They have no doubt as to the need for this position. Eric Dhuse explained that his job when he worked for Joe Wywrot as an engineer technician was not the same as an engineering assistant position they are currently seeking. He described his job as a "field guy" - one who did the inspections, daily field reports during the course of construction, and utilized Auto CAD. He indicated that the two engineer technicians they currently have would greatly benefit from an engineering assistant, who could do some of the inside office duties, for which they have little-to-no- time to perform. Administrator Graff indicated that these technicians are being paid to be out in the field. His argument for the higher pay was that, "sometimes an offer of a higher salary package will be necessary to obtain highly qualified and experienced people." He used, as an example, Mike Robinson who was hired from Naperville's Auto CAD inspection department who came with experience. In response to Mr. Wywrot's memo, Alderwoman Spears believes that he may not have a true understanding of the responsibilities of the administrative/clerical staff, and that the additional duties they perform is part of what constitutes the "and other duties as directed by your supervisor"portion of the job description. She acknowledged the same is true for everyone in the City who is carrying an increased workload. This issue was brought to Alderwoman Spears'Committee twice, and both times, it was thought that the salary range was too high for a general support position. She believes that the issue of limiting salaries needs addressing. Both Alderman Sticka and Alderwoman Burd question the increasingly higher salaries of administratively-based jobs. In response, Administrator Graff indicated they are looking for highly qualified individuals who must be able to perform the job with little to no training. Salaries must commensurate. The end result is high-quality work. The salary range as suggested by Mr. Wywrot was $26,910 to $41,900, depending on Page 10 of 10 qualifications/experience of candidate. This issue was sent to the City Council Meeting for approval. ADDITIONAL BUSINESS Alderman Besco brought up an issue he is personally dealing with. His neighbor blows grass out into the street and it fills the catch basin. This basin is in an area that holds water. He wanted to know if there is an ordinance on the books with respect to this. Mayor Prochaska referred to his own personal experience in which the City of Yorkville required him to do the same many years ago, and believes that something could be done about this. Attorney Kelly Kramer will look into this. Alderwoman Spears indicated that the City will be hosting a booth for the IML Conference. Mayor requested that interested persons who wish to participate let him know. Alderwoman Burd acknowledged and thanked all the people who worked so hard at the Riverfront Festival, in spite of the rain. The Mayor acknowledged the Yorkville football team members, and their Coach who assisted in the clean up in the rain and cold after the festival. The Mayor reminded the Council that there will be a walk in remembrance of those who perished on September 11th, which will begin at 6:30 p.m. This will delay the Administration Committee to 7:00 p.m. He is expecting the members of the community to be present and participate in this remembrance. Mayor indicated that two more entry signs have been ordered which will have larger letters of"The United City of Yorkville" The expense for this was allotted in the Budget. Delivery would be 6-8 weeks. Administrator Graff indicated that copies of the grant for the Illinois Tomorrow Corridor for the purpose of traffic reduction will be placed in everyone's box. Meeting Adjourned at 9:25 p.m. Respectfully submitted by Gail Denton. DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AATC AURORA AREA TOURISM COUNCIL AUG LIDIAS 08/31/03 01 AUGUST LIDIA'S HOTEL TAX 0111065005844 10/14/03 54.00 INVOICE TOTAL: 54.00 AUG-SUPER 8 08/31/03 01 AUG 03' SUPER 8 HOTEL TAX 0111065005844 10/14/03 1,437.84 INVOICE TOTAL: 1,437.84 VENDOR TOTAL: 1,491.84 AMOCO AMOCO OIL COMPANY 5902007656309 09/12/03 01 1824 GAL GASOLINE 0121065005812 10/14/03 2,747.07 INVOICE TOTAL: 2,747.07 5902009801309 09/12/03 01 1359 GAL GASOLINE 0141065005812 10/14/03 1,008.21 02 1359 GAL GASOLINE 5100065005812 504.11 03 1359 GAL GASOLINE 5200065005812 504.10 INVOICE TOTAL: 2,016.42 VENDOR TOTAL: 4,763.49 AROLAB ARRO LABORATORY, INC. 31469 09/30/03 01 WATER SAMPLES 5100065005822 10/14/03 82.50 INVOICE TOTAL: 82.50 VENDOR TOTAL: 82.50 ATT AT&T 091303 09/13/03 01 AT&T 0111062005436 10/14/03 35.18 02 AT&T 0121062005436 35.18 03 AT&T 5100062005436 35.16 INVOICE TOTAL: 105.52 092403 09/24/03 01 AT&T 0111062005436 10/14/03 114.66 02 AT&T 0121062005436 114.66 03 AT&T 5100062005436 114.64 INVOICE TOTAL: 343.96 VENDOR TOTAL: 449.48 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT BCBS BLUE CROSS BLUE SHIELD OCT HEALTH INS 10/01/03 01 OCT. 03' HEALTH INSURANCE 0111050005203 10/14/03 37,256.25 INVOICE TOTAL: 37,256.25 VENDOR TOTAL: 37,256.25 BKFD BRISTOL KENDALL FIRE DEPART. SEPT DEV FEES 09/30/03 01 SEPT. DEV FEES 9500078009010 10/14/03 8,050.00 INVOICE TOTAL: 8,050.00 VENDOR TOTAL: 8,050.00 BONESZ BONESZ, ZACHARY 092703 09/27/03 01 VISION ASSISTANCE 0111050005205 10/14/03 265.81 INVOICE TOTAL: 265.81 VENDOR TOTAL: 265.81 BROWNL BROWN, LAURA 092203 09/22/03 01 VISION ASSISTANCE 0111050005205 10/14/03 121.00 INVOICE TOTAL: 121.00 VENDOR TOTAL: 121.00 CASTLE CASTLE BANK LOAN42510 09/30/03 01 RIVER CROSSING LOAN PMT 4200066006053 10/14/03 12,462.72 INVOICE TOTAL: 12,462.72 VENDOR TOTAL: 12,462.72 CBI CB&I WATER STORAGE 10/06/03 01 NORTH WATER TOWER 4100075007504 10/14/03 280,151.63 INVOICE TOTAL: 280,151.63 VENDOR TOTAL: 280,151.63 CCSTEAM C&C STEAM CARPET CLEANING DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CCSTEAM C&C STEAM CARPET CLEANING 8882 09/13/03 01 STEAM CLEAN CARPET-LIBRARY 1600075007205 10/14/03 433.75 INVOICE TOTAL: 433.75 VENDOR TOTAL: 433.75 CENLIME CENTRAL LIMESTONE COMPANY, INC 091103 09/11/03 01 GRAVEL 5100065005817 10/14/03 464.76 INVOICE TOTAL: 464.76 VENDOR TOTAL: 464.76 COLLINA COLLONS, ALBERT 100203 10/02/03 01 DENTAL ASSISTANCE 0111050005205 10/14/03 1,736.00 INVOICE TOTAL: 1,736.00 VENDOR TOTAL: 1,736.00 COMED COMMONWEALTH EDISON 090203A 09/02/03 01 ELECTRICITY 0141062005435 10/14/03 179.78 INVOICE TOTAL: 179.78 091803 09/18/03 01 ELECTRICITY 5100062005435 10/14/03 8,563.77 INVOICE TOTAL: 8,563.77 092303 09/23/03 01 ELECTRICITY 0141062005435 10/14/03 1,233.03 INVOICE TOTAL: 1,233.03 092703 09/27/03 01 ELECTRICITY 0141062005435 10/14/03 1,763.69 INVOICE TOTAL: 1,763.69 092903A 09/29/03 01 ELECTRICITY 0141062005435 10/14/03 482.39 INVOICE TOTAL: 482.39 100103 10/01/03 01 ELECTRICITY 0141062005435 10/14/03 11.54 INVOICE TOTAL: 11.54 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 100103A 10/01/03 01 ELECTRICITY 0141062005435 10/14/03 265.74 INVOICE TOTAL: 265.74 100203 10/02/03 01 ELECTRICITY 0141062005435 10/14/03 179.47 INVOICE TOTAL: 179.47 VENDOR TOTAL: 12,679.41 CONDESGN CONSERVATION DESIGN FORUM 2719 10/03/03 01 UNDESSER PROPERTY 0100013001372 10/14/03 90.00 INVOICE TOTAL: 90.00 2720 10/03/03 01 STORM WATER ORDINANCE 0122062005401 10/14/03 1,328.40 INVOICE TOTAL: 1,328.40 2721 10/03/03 01 STORM WATER CONSULTATION 0122062005401 10/14/03 708.75 INVOICE TOTAL: 708.75 VENDOR TOTAL: 2,127.15 COYPRJT CITY OF YORKVILLE NOV TRANSFER 10/10/03 01 NOVEMBER TRANSFER 1500099009960 10/14/03 4,832.75 INVOICE TOTAL: 4,832.75 VENDOR TOTAL: 4,832.75 DANNAE D'ANNA, ELIZABETH 090303 09/03/03 01 VISION ASSISTANCE 0111050005205 10/14/03 45.00 INVOICE TOTAL: 45.00 092703 09/27/03 01 DENTAL ASSISTANCE 0111050005205 10/14/03 100.00 INVOICE TOTAL: 100.00 VENDOR TOTAL: 145.00 DEPO DEPO COURT REPORTING SERVICE DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT DEPO DEPO COURT REPORTING SERVICE 10384 10/02/03 01 MINUTES-PLAN COMMISSION 0122062005401 10/14/03 327.30 INVOICE TOTAL: 327.30 10385 10/02/03 01 MINUTES-PLAN COMMISSION 0122062005401 10/14/03 246.45 INVOICE TOTAL: 246.45 VENDOR TOTAL: 573.75 DEUCHEN DEUCHLER ENVIRONMENTAL, INC. 3759 08/31/03 01 YEARLY RADIUM SLUDGE 3700062005401 10/14/03 1,054.81 INVOICE TOTAL: 1,054.81 VENDOR TOTAL: 1,054.81 DIRT DIRT, INC. 1911 09/26/03 01 GRAVEL 0141065005817 10/14/03 216.00 INVOICE TOTAL: 216.00 VENDOR TOTAL: 216.00 DLCOOK D.L. COOK CORP. JC2002065 09/15/03 01 INSTALL PHONE/DATA LINES 1600075007202 10/14/03 170.50 INVOICE TOTAL: 170.50 VENDOR TOTAL: 170.50 DOMEST DOMESTIC UNIFORM RENTAL 092903 09/29/03 01 UNIFORM RENTAL 0141062005421 10/14/03 580.50 INVOICE TOTAL: 580.50 VENDOR TOTAL: 580.50 EEI ENGINEERING ENTERPRISES, INC. 26872 08/29/03 01 WATER CONSERVATION ORDINANCE 5100062005401 10/14/03 371.25 INVOICE TOTAL: 371.25 VENDOR TOTAL: 371.25 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR 4 DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT FIRST FIRST PLACE RENTAL FP141077 10/03/03 01 TRASH PUMP RENTAL 5100065005804 10/14/03 1,600.56 INVOICE TOTAL: 1,600.56 VENDOR TOTAL: 1,600.56 FROELICH FROELICH, LEO CONSTRUCTION CO 071503 07/15/03 01 WATER METER DEPOSIT REFUND 0100013001372 10/14/03 196.26 INVOICE TOTAL: 196.26 VENDOR TOTAL: 196.26 GALLS GALL'S INC. 566640230 09/23/03 01 RADIO HOLSTERS 0121065005804 10/14/03 77.95 INVOICE TOTAL: 77.95 VENDOR TOTAL: 77.95 GIPED GIPE, DINA 092303 09/23/03 01 MINUTES 0111062005401 10/14/03 65.00 INVOICE TOTAL: 65.00 VENDOR TOTAL: 65.00 GRAINCO GRAINCO FS., INC. 093003 09/30/03 01 FUEL 0141065005812 10/14/03 602.31 INVOICE TOTAL: 602.31 VENDOR TOTAL: 602.31 GROUND GROUND EFFECTS INC. 69318 07/23/03 01 TUBING/ELBOW 0141065005804 10/14/03 20.06 INVOICE TOTAL: 20.06 VENDOR TOTAL: 20.06 HENNE HENNE CONSTRUCTION & ELECTRIC DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HENNE HENNE CONSTRUCTION & ELECTRIC 22565 09/23/03 01 ROUTE 34 & ROUTE 47 0141062005414 10/14/03 46.70 INVOICE TOTAL: 46.70 22729 09/16/03 01 BEECHER BUILDING 1600075007200 10/14/03 92.00 INVOICE TOTAL: 92.00 22742 09/26/03 01 BEECHER BUILDING 1600075007200 10/14/03 150.00 INVOICE TOTAL: 150.00 SEE LIST 09/30/03 01 VARIOUS STREET LIGHT REPAIRS 0141062005415 10/14/03 1,271.40 INVOICE TOTAL: 1,271.40 VENDOR TOTAL: 1,560.10 HILTON HILTON CHICAGO AND TOWERS 36103 09/27/03 01 IML CONFERENCE HOTEL CHARGES 0111064005605 10/14/03 6,797.84 02 IML CONFERENCE HOTEL CHARGES 0100013001372 79.21 INVOICE TOTAL: 6,877.05 VENDOR TOTAL: 6,877.05 HOULA HOULE, ANTHONY 092303 09/23/03 01 VISION ASSISTANCE 0111050005205 10/14/03 105.00 INVOICE TOTAL: 105.00 093003 09/30/03 01 VISION ASSISTANCE 0111050005205 10/14/03 50.00 INVOICE TOTAL: 50.00 VENDOR TOTAL: 155.00 ICCI INTERNATIONAL CODES 20031001 09/30/03 01 SEPT BUILDING INSPECTIONS 0111061005314 10/14/03 101,813.75 INVOICE TOTAL: 101,813.75 VENDOR TOTAL: 101,813.75 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ILASCP ILLINOIS ASSOCIATION OF CHIEFS 030926M98-73 09/26/03 01 RISK MANAGEMENT SEM. 0121064005604 10/14/03 150.00 INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 ILFIREPD ILLINOIS FIRE & POLICE 100103 10/01/03 01 04' MEMBERSHIP 0121064005607 10/14/03 340.00 INVOICE TOTAL: 340.00 FALL SEMINAR 10/10/03 01 FALL SEMINAR 0121064005607 10/14/03 335.00 INVOICE TOTAL: 335.00 VENDOR TOTAL: 675.00 IMSA IMSA ID#69417 10/01/03 01 ANNUAL DUES 0141064005604 10/14/03 50.00 INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 J&BLAWN J & B LAWN CARE 127 08/05/03 01 MOW WEEDS - BRENART EYE CLINIC 0100013001372 10/14/03 150.00 INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 JEWEL JEWEL-OSCO 090903 09/09/03 01 BAGS/SURGE PROTECTOR 0111065005804 10/14/03 20.76 INVOICE TOTAL: 20.76 092503 09/25/03 01 SUPPLIES 0121065005804 10/14/03 59.84 INVOICE TOTAL: 59.84 VENDOR TOTAL: 80.60 JLELEC J & L ELECTRONIC SERVICE, INC. DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT JLELEC J & L ELECTRONIC SERVICE, INC. 536111 08/29/03 01 CHANGE OVER M9 TO M15 0121062005409 10/14/03 719.57 INVOICE TOTAL: 719.57 536125 09/12/03 01 SET UP SQUAD CAR 2000075007005 10/14/03 1,649.02 INVOICE TOTAL: 1,649.02 536126 09/12/03 01 SETUP SQUAD CAR 2000075007005 10/14/03 1,368.40 INVOICE TOTAL: 1,368.40 75269 09/06/03 01 REPAIR CAMERA M14 0121062005409 10/14/03 41.75 INVOICE TOTAL: 41.75 75270 09/06/03 01 REPAIR BASE STATION POWER UNIT 0121062005408 10/14/03 63.75 INVOICE TOTAL: 63.75 75346 09/11/03 01 CABLE 0121062005409 10/14/03 69.57 INVOICE TOTAL: 69.57 75347 09/11/03 01 CLEAN/TEST PC BOARD 0121062005409 10/14/03 63.75 INVOICE TOTAL: 63.75 75376 06/12/03 01 REPAIR MAG LIGHT CHARGER 0121062005409 10/14/03 27.50 INVOICE TOTAL: 27.50 75496 09/12/03 01 REPLACE STROBE M1 0121062005409 10/14/03 70.75 INVOICE TOTAL: 70.75 75497 09/12/03 01 REPAIR SIREN M5 0121062005409 10/14/03 41.75 INVOICE TOTAL: 41.75 75506 09/12/03 01 SPEAKER DRIVER 0121062005409 10/14/03 146.25 INVOICE TOTAL: 146.25 75545 09/17/03 01 REMOUNT RADAR M1 0121062005409 10/14/03 27.50 INVOICE TOTAL: 27.50 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT JLELEC J & L ELECTRONIC SERVICE, INC. 75701 09/10/03 01 SWITCH REPAIR M15 0121062005409 10/14/03 106.25 INVOICE TOTAL: 106.25 VENDOR TOTAL: 4,395.81 JSHOES J'S SHOE REPAIR 4140 08/01/03 01 BOOTS - SENG 0141062005421 10/14/03 161.00 INVOICE TOTAL: 161.00 VENDOR TOTAL: 161.00 KCCONC KENDALL COUNTY CONCRETE 083103 08/31/03 01 DUMP 0141065005804 10/14/03 18.00 INVOICE TOTAL: 18.00 VENDOR TOTAL: 18.00 KCEDC KENDALL COUNTY NOV EDC PMT 10/10/03 01 NOV EDC PAYMENT 4200066006051 10/14/03 7,771.44 INVOICE TOTAL: 7,771.44 VENDOR TOTAL: 7,771.44 KCHHS KENDALL COUNTY HEALTH 091503 09/15/03 01 HEPATITIS B VACCIINE 5200065005804 10/14/03 35.00 INVOICE TOTAL: 35.00 VENDOR TOTAL: 35.00 KCREC KENDALL COUNTY RECORD 093003 09/30/03 01 LEGAL NOTICES 0122065005809 10/14/03 467.25 INVOICE TOTAL: 467.25 VENDOR TOTAL: 467.25 KENPR KENDALL PRINTING DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KENPR KENDALL PRINTING 11175 09/12/03 01 BUSINESS CARDS - MUNNS 0111065005809 10/14/03 39.50 INVOICE TOTAL: 39.50 11184 09/17/03 01 LETTERHEAD 0111065005802 10/14/03 114.65 INVOICE TOTAL: 114.65 VENDOR TOTAL: 154.15 KIEFT KIEFT BROTHERS, INC. 75737 09/30/03 01 ADJ RING 0141062005420 10/14/03 105.00 INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 KOPY KOPY KAT COPIER 9012 09/25/03 01 FAX MACHINE - ENGINEERING 0111075007002 10/14/03 520.00 INVOICE TOTAL: 520.00 VENDOR TOTAL: 520.00 LAWRENK LAWRENTZ, KEVIN 092403 09/24/03 01 VISION ASSISTANCE 0111050005205 10/14/03 549.40 INVOICE TOTAL: 549.40 VENDOR TOTAL: 549.40 LAWSON LAWSON PRODUCTS 1184719 08/19/03 01 NUTS/WASHERS/FLANGES 0141075005419 10/14/03 409.12 INVOICE TOTAL: 409.12 1215594 08/28/03 01 BAND SAW BLADES 0141075005419 10/14/03 103.31 INVOICE TOTAL: 103.31 1276047 09/17/03 01 CABLE TIES/GRINDING WHEEL 0141075005419 10/14/03 285.05 INVOICE TOTAL: 285.05 VENDOR TOTAL: 797.48 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT LEASING LEASING SERVICES AK237244-000 10/07/03 01 OCTOBER LEASE PAYMENT 0111062005412 10/14/03 1,616.00 INVOICE TOTAL: 1,616.00 VENDOR TOTAL: 1,616.00 LODESTRO LODESTRO, PETER REFUND 10/08/03 01 DEPOSIT REFUND 0100013001372 10/14/03 712.50 INVOICE TOTAL: 712.50 VENDOR TOTAL: 712.50 MEADE MEADE ELECTRIC COMPANY, INC. 612700 09/17/03 01 RTE 47 & COUNTRYSIDE PKWY 0141062005414 10/14/03 247.60 INVOICE TOTAL: 247.60 612708 09/17/03 01 TRAFFIC SIGNAL RTE 47/CNTRYSID 0141062005414 10/14/03 295.60 INVOICE TOTAL: 295.60 VENDOR TOTAL: 543.20 MENARD MENARD, INC. 62015 09/24/03 01 WRECK BAR/CLAW HAMMER 0141065005815 10/14/03 13.23 INVOICE TOTAL: 13.23 62833 09/29/03 01 HEATER 0111075007003 10/14/03 40.94 INVOICE TOTAL: 40.94 LIFT STATION P 09/19/03 01 LIFT STATION TELEPHONE 5100062005436 10/14/03 168.83 INVOICE TOTAL: 168.83 VENDOR TOTAL: 223.00 METLIFE METLIFE SMALL BUSINESS CENTER 100103 10/01/03 01 OCT. 03' LIFE INSURANCE 0111050005204 10/14/03 1,354.05 INVOICE TOTAL: 1,354.05 VENDOR TOTAL: 1,354.05 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000_WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MILSCJ MILSCHEWSKI, JACKIE 092503 09/25/03 01 MINUTES 0111062005401 10/14/03 190.00 INVOICE TOTAL: 190.00 100603 10/06/03 01 IML CONFERENCE REIMBURSEMENT 0111064005605 10/14/03 64.36 INVOICE TOTAL: 64.36 VENDOR TOTAL: 254.36 MSI MUNICIPAL SOFTWARE INC. 18576 08/13/03 01 TRAVEL EXPENSES 0111064005605 10/14/03 51.84 INVOICE TOTAL: 51.84 VENDOR TOTAL: 51.84 NARVICK NARVICK BROS. LUMBER CO, INC 146097 09/18/03 01 CONCRETE 5100065005804 10/14/03 105.00 INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 NATLCITY NATIONAL ASSICATION OF CITIES 605602004 10/10/03 01 04' DUES 0111064005600 10/14/03 185.00 INVOICE TOTAL: 185.00 VENDOR TOTAL: 185.00 NATLWTR NATIONAL WATERWORKS, INC. 9746614 09/18/03 01 METERS 5100075007508 10/14/03 2,714.00 INVOICE TOTAL: 2,714.00 9753126 09/19/03 01 METERS 5100075007508 10/14/03 2,970.68 INVOICE TOTAL: 2,970.68 9768429 09/26/03 01 METERS 5100075007508 10/14/03 70.00 INVOICE TOTAL: 70.00 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NATLWTR NATIONAL WATERWORKS, INC. 9768499 09/26/03 01 METERS 5100075007508 10/14/03 2,714.00 INVOICE TOTAL: 2,714.00 9777887 09/26/03 01 METERS 5100075007508 10/14/03 130.96 INVOICE TOTAL: 130.96 9782250 09/26/03 01 METERS 5100075007508 10/14/03 3,453.00 INVOICE TOTAL: 3,453.00 9782290 09/30/03 01 METERS 5100075007508 10/14/03 503.76 INVOICE TOTAL: 503.76 VENDOR TOTAL: 12,556.40 NELSON NELSON ENTERPRISES, INC. 093003 09/30/03 01 ADVERTISING 0111065005844 10/14/03 120.00 INVOICE TOTAL: 120.00 VENDOR TOTAL: 120.00 NEXTEL NEXTEL COMMUNICATIONS 091703 09/17/03 01 PD NEXTEL RADIOS 0121062005438 10/14/03 500.02 02 PD RADIOS/CLIPS/CHARGERS 0121062005438 1,077.18 03 ADMINISTRATION RADIOS 0111062005438 395.58 04 PARKS DEPT. RADIOS 0100013001372 476.23 05 RECREATION DEPT. RADIOS 0100013001372 251.71 06 STREETS DEPT. RADIOS 0141062005438 132.64 07 WATER DEPT. RADIOS 5100062005438 234.76 08 SEWER DEPT. RADIOS 5200062005438 90.23 INVOICE TOTAL: 3,158.35 091803PD 09/18/03 01 NEXTEL RADIOS 0121062005438 10/14/03 105.64 INVOICE TOTAL: 105.64 VENDOR TOTAL: 3,263.99 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NICOR NICOR GAS 081803 08/18/03 01 NATURAL GAS 0111078009002 10/14/03 642.26 INVOICE TOTAL: 642.26 081803A 08/18/03 01 NATURAL GAS 0111078009002 10/14/03 25.16 INVOICE TOTAL: 25.16 092203 09/22/03 01 NATURAL GAS 0111078009002 10/14/03 28.29 INVOICE TOTAL: 28.29 VENDOR TOTAL: 695.71 OFFWORK OFFICE WORKS 40944 09/12/03 01 NOTEBOOKS 0111065005802 10/14/03 34.30 INVOICE TOTAL: 34.30 VENDOR TOTAL: 34.30 PARADISE PARADISE CAR WASH 093103 09/30/03 01 LIBRARY EMPLOYYE CAR DETAILING 0111065005800 10/14/03 315.00 INVOICE TOTAL: 315.00 VENDOR TOTAL: 315.00 PESSINA PESSINA TREE SERVICE 1916 09/22/03 01 TREE REMOVAL 0141075007102 10/14/03 675.00 INVOICE TOTAL: 675.00 1917 09/22/03 01 TREE REMOVAL 0141075007102 10/14/03 1,250.00 INVOICE TOTAL: 1,250.00 VENDOR TOTAL: 1,925.00 PITNEY PITNEY BOWES, INC. 4060068-SP03 09/23/03 01 POSTAGE METER RENTAL 0111065005808 10/14/03 251.00 INVOICE TOTAL: 251.00 VENDOR TOTAL: 251.00 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT PLECKT PLECKHAM, TRACI IML CONFERENCE 09/18/03 01 IML CONFERENCE REIMBURSEMENT 0111064005605 10/14/03 74.20 INVOICE TOTAL: 74.20 VENDOR TOTAL: 74.20 PLSERV P&L SERVICE 9456 09/30/03 01 1ST AID SUPPLIES 0121065005804 10/14/03 47.05 INVOICE TOTAL: 47.05 VENDOR TOTAL: 47.05 POSTNET POSTNET IL 124 6764 09/29/03 01 BLUE PRINTS 0111065005809 10/14/03 5.50 INVOICE TOTAL: 5.50 6837 10/01/03 01 BLUE PRINTS 0100013001372 10/14/03 5.50 INVOICE TOTAL: 5.50 6838 10/01/03 01 BLUE PRINTS 0100013001372 10/14/03 12.25 INVOICE TOTAL: 12.25 VENDOR TOTAL: 23.25 POWELLW POWELL, WILLIAM IML CONFERENCE 09/23/03 01 IML CONFERENCE REIMBURSEMENT 0111064005605 10/14/03 38.96 INVOICE TOTAL: 38.96 VENDOR TOTAL: 38.96 PROVENA PROVENA SAINT JSEPH HOSPITAL 10 09/01/03 01 3RD QTR EMPLOYEE ASSISTANCE 0111061005310 10/14/03 850.00 INVOICE TOTAL: 850.00 45 10/01/03 01 4TH QTR EMPLOYEE ASSISTANCE 0111061005310 10/14/03 850.00 INVOICE TOTAL: 850.00 VENDOR TOTAL: 1,700.00 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT PURCHASE PURCHASE POWER (PITNEY BOWES) 091903 09/19/03 01 ANNUAL ACCESS FEE 0121065005808 10/14/03 35.00 INVOICE TOTAL: 35.00 VENDOR TOTAL: 35.00 QUILL QUILL CORPORATION 3667326 09/11/03 01 HANGING FILE FOLDERS 0111065005802 10/14/03 33.16 02 CLR/KLEENEX 0111065005804 38.57 INVOICE TOTAL: 71.73 3812953 09/18/03 01 PENS/SELF STICK NOTES 0111065005802 10/14/03 7.48 INVOICE TOTAL: 7.48 3907452 09/24/03 01 LASER LABELS 0111065005802 10/14/03 79.38 INVOICE TOTAL: 79.38 3984187 09/26/03 01 INKJETS/NOTES 0111065005802 10/14/03 136.97 02 TONER CARTRIDGES 0122065005804 58.99 03 LETTER HOLDER 5100065005804 5.99 INVOICE TOTAL: 201.95 4013720 09/29/03 01 KEYBOARD 0111075007002 10/14/03 39.99 INVOICE TOTAL: 39.99 4026571 09/30/03 01 AFTER MARKET WARRANTIES 0111062005410 10/14/03 79.96 INVOICE TOTAL: 79.96 4052720 10/01/03 01 YEAR END TAX FORMS/ENVELOPES 0111065005809 10/14/03 490.00 INVOICE TOTAL: 490.00 4072849 10/01/03 01 STAPLER 0115065005802 10/14/03 23.99 02 ENVELOPES/CALCULATOR 0111065005802 158.34 INVOICE TOTAL: 182.33 VENDOR TOTAL: 1,152.82 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT RAUBERT R.A. UBERT CONSTRUCTION, INC PAYOUT #1 09/23/03 01 SIDEWALK CONSTRUCTION 0141075007103 10/14/03 30,808.15 INVOICE TOTAL: 30,808.15 VENDOR TOTAL: 30,808.15 REISB REISINGER, BARB 091603 09/16/03 01 VISION ASSISTANCE 0111050005205 10/14/03 180.00 INVOICE TOTAL: 180.00 VENDOR TOTAL: 180.00 RENTMAX RENTAL MAX L.L.C. 091903 09/19/03 01 PLOW VIBRATOR/FUEL 0141062005415 10/14/03 262.00 INVOICE TOTAL: 262.00 VENDOR TOTAL: 262.00 RIVRVIEW RIVERVIEW FORD C34010 06/26/03 01 REPAIR 00' FORD F-350 0141062005409 10/14/03 358.10 INVOICE TOTAL: 358.10 C3424 07/02/03 01 REPAIR 00' FORD F-350 0141062005409 10/14/03 208.95 INVOICE TOTAL: 208.95 C35698/35928 08/28/03 01 VEHICLE MAINT. 0121062005409 10/14/03 448.79 INVOICE TOTAL: 448.79 VENDOR TOTAL: 1,015.84 ROBINM ROBINSON, MICHAEL 092503 09/25/03 01 DENTAL ASSISTANCE 0111050005205 10/14/03 189.00 INVOICE TOTAL: 189.00 VENDOR TOTAL: 189.00 ROYAL ROYAL PUBLISHING DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ROYAL ROYAL PUBLISHING AD 10/10/03 01 AD FOR LADY FOXES 0111064005607 10/14/03 175.00 INVOICE TOTAL: 175.00 VENDOR TOTAL: 175.00 SAFKLEEN SAFETY-KLEEN 2406123 08/06/03 01 REMOVE COMBUSTIBLE WASTE 0141062005409 10/14/03 125.65 INVOICE TOTAL: 125.65 24570242 09/25/03 01 REMOVE USED OIL 0141062005409 10/14/03 110.16 INVOICE TOTAL: 110.16 VENDOR TOTAL: 235.81 SALISM SAILSBURY, MARGARET 092803 09/28/03 01 CLEAN P.W. 0141062005401 10/14/03 100.00 INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 SAMS SAM'S CLUB 007881 08/06/03 01 FORKS/STIR STRAW 0111065005804 10/14/03 13.33 INVOICE TOTAL: 13.33 VENDOR TOTAL: 13.33 SBC SBC 091603A 09/16/03 01 ALARM CIRCUIT 5100062005436 10/14/03 67.71 INVOICE TOTAL: 67.71 091603B 09/16/03 01 FIRE ALARM 0111062005436 10/14/03 11.52 02 FIRE ALARM 0121062005436 11.52 03 FIRE ALARM 5100062005436 11.50 INVOICE TOTAL: 34.54 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SBC SBC 091603C 09/16/03 01 CITY HALL 0111062005436 10/14/03 406.13 02 CITY HALL 5100062005436 406.13 03 CITY HALL 0121062005436 406.11 INVOICE TOTAL: 1,218.37 092503A 09/25/03 01 TELEPHONE 0121062005436 10/14/03 19.23 INVOICE TOTAL: 19.23 092503B 09/25/03 01 LIFT STATION 5100062005436 10/14/03 21.74 INVOICE TOTAL: 21.74 092503C 09/25/03 01 LIFT STATION 5100062005436 10/14/03 36.31 INVOICE TOTAL: 36.31 092503D 09/25/03 01 PD TELEPHONE 0121062005436 10/14/03 58.32 INVOICE TOTAL: 58.32 092503F 09/25/03 01 PUMP HOUSE TELEPHONE 5100062005436 10/14/03 70.01 INVOICE TOTAL: 70.01 092503G 09/25/03 01 PUMP HOUSE 5100062005436 10/14/03 28.44 INVOICE TOTAL: 28.44 092503H 09/25/03 01 CITY HALL/CENTREX LINES 0111062005436 10/14/03 3,026.51 INVOICE TOTAL: 3,026.51 VENDOR TOTAL: 4,581.18 SHELL SHELL OIL CO. 92223056309 09/14/03 01 421 GAL GASOLINE 0141065005812 10/14/03 365.24 02 421 GAL GASOLINE 5100065005812 182.62 03 421 GAL GASOLINE 5200065005812 182.61 INVOICE TOTAL: 730.47 VENDOR TOTAL: 730.47 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SKDWAYNE S&K DWAYNE INC. 640165 09/30/03 01 GASOLINE 0141065005812 10/14/03 45.20 02 GASOLINE 5100065005812 22.60 03 GASOLINE 5200065005812 22.24 INVOICE TOTAL: 90.04 VENDOR TOTAL: 90.04 SKXCAVAT S&K EXCAVATING AND TRUCKING 1 (FINAL) 09/23/03 01 APPLETREE COURT 0141075007100 10/14/03 79,749.17 INVOICE TOTAL: 79,749.17 VENDOR TOTAL: 79,749.17 SMITH SMITH ENGINEERING 10305 08/22/03 01 GARME FARM TRAFFIC STUDY 1500075007107 10/14/03 450.00 INVOICE TOTAL: 450.00 VENDOR TOTAL: 450.00 SOFT SOFTWARE PERFORMANCE 107947 09/22/03 01 COMPUTER - ACCOUNTING 0111075007002 10/14/03 1,877.00 INVOICE TOTAL: 1,877.00 107949 09/22/03 01 BASELINE SWITCH 0111075007002 10/14/03 998.00 INVOICE TOTAL: 998.00 107950 09/22/03 01 PATCH CABLES 0111075007002 10/14/03 71.76 INVOICE TOTAL: 71.76 107952 09/23/03 01 COMPUTER - ENGINEERING 0111075007002 10/14/03 1,966.00 INVOICE TOTAL: 1,966.00 107956 10/01/03 01 JETDIRECT CARD 0111075007002 10/14/03 354.80 INVOICE TOTAL: 354.80 VENDOR TOTAL: 5,267.56 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SPEARSR SPEARS, ROSE IML CONFERENCE 09/21/03 01 IML CONFERENCE REIMBURSEMENT 0111064005605 10/14/03 130.50 INVOICE TOTAL: 130.50 VENDOR TOTAL: 130.50 STERLING STERLING CODIFIERS, INC. 2869 09/30/03 01 SUPPLEMENT #10 0111061005311 10/14/03 531.00 INVOICE TOTAL: 531.00 VENDOR TOTAL: 531.00 STEVENS STEVEN'S SILKSCREENING 28319 08/18/03 01 SHIRTS - O'HARE 0111062005421 10/14/03 58.00 INVOICE TOTAL: 58.00 VENDOR TOTAL: 58.00 TAPCO TRAFFIC & PARKING CONTROL INC 185551 09/04/03 01 BOLTS 0141075005419 10/14/03 71.91 INVOICE TOTAL: 71.91 185675 09/08/03 01 SIGNS 0141075005419 10/14/03 102.62 INVOICE TOTAL: 102.62 185825 09/10/03 01 PUNCHED GALV. STEEL 0141075005419 10/14/03 82.50 INVOICE TOTAL: 82.50 186030 09/15/03 01 SIGNS 1500075007007 10/14/03 90.00 INVOICE TOTAL: 90.00 186207 09/17/03 01 CLAMPS/BUCKLES 0141075005419 10/14/03 398.00 INVOICE TOTAL: 398.00 186229 09/17/03 01 POSTS/BALV. STEEL 1500075007007 10/14/03 962.10 INVOICE TOTAL: 962.10 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT TAPCO TRAFFIC & PARKING CONTROL INC 186575 09/23/03 01 RED DG FOR SQUARE POSTS 0141075005419 10/14/03 169.62 INVOICE TOTAL: 169.62 186925 09/30/03 01 SIGNS 0100013001372 10/14/03 939.00 INVOICE TOTAL: 939.00 VENDOR TOTAL: 2,815.75 TESTSERV TESTING SERVICES CORP. 42219 08/29/03 01 CITY HALL BUILD OUT 1600075007202 10/14/03 957.65 INVOICE TOTAL: 957.65 VENDOR TOTAL: 957.65 THYSSEN THYSSENKRUPP ELEVATOR 409440 10/01/03 01 ELEVATOR MAINT. 1600075007203 10/14/03 390.00 INVOICE TOTAL: 390.00 VENDOR TOTAL: 390.00 TUCKER TUCKER DEVELOPMENT CORP. SEPT TAX REBATE 09/30/03 01 SALES TAX REBATE 0111078009003 10/14/03 33,433.35 INVOICE TOTAL: 33,433.35 VENDOR TOTAL: 33,433.35 UNIFIED UNIFIED SUPPLY 100103 10/01/03 01 MISC. ELECTRICAL PARTS 5200062005422 10/14/03 511.27 INVOICE TOTAL: 511.27 84130 08/11/03 01 SPLICERS/ELECT COATING 0141062005415 10/14/03 61.61 INVOICE TOTAL: 61.61 85192 09/16/03 01 FISH TAPE 5100065005804 10/14/03 186.19 INVOICE TOTAL: 186.19 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT UNIFIED UNIFIED SUPPLY 85299 09/19/03 01 LUG MECH 0141065005804 10/14/03 13.34 INVOICE TOTAL: 13.34 VENDOR TOTAL: 772.41 UPS UNITED PARCEL SERVICE 091303 09/13/03 01 SHIPPING 5100065005808 10/14/03 51.44 INVOICE TOTAL: 51.44 092003 09/20/03 01 SHIPPING 5100065005808 10/14/03 74.33 INVOICE TOTAL: 74.33 092703 09/27/03 01 SHIPPING 5100065005808 10/14/03 96.06 INVOICE TOTAL: 96.06 VENDOR TOTAL: 221.83 VANMACK VAN MACK GAME FRM SIGNAL 09/25/03 01 GAME FARM ROAD SIGNAL 1500075007107 10/14/03 8,849.61 INVOICE TOTAL: 8,849.61 VENDOR TOTAL: 8,849.61 VASQUEZG VASQUEZ, GAIL-MARIE DENTON MINUTES 09/02/03 01 MINUTES 0111062005401 10/14/03 93.75 INVOICE TOTAL: 93.75 VENDOR TOTAL: 93.75 VESCO VESCO 20830 09/11/03 01 LABEL MACHINE 0111075007003 10/14/03 312.95 INVOICE TOTAL: 312.95 VENDOR TOTAL: 312.95 WASTE WASTE MANAGEMENT DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WASTE WASTE MANAGEMENT 0181916-2007-1 09/16/03 01 DUMPSTER - RIVERFRONT 0154062005442 10/14/03 261.67 INVOICE TOTAL: 261.67 1789026-2011-5 10/01/03 01 2441 UNITS - SEPT GARBAGE SERV 0154062005442 10/14/03 33,526.44 INVOICE TOTAL: 33,526.44 VENDOR TOTAL: 33,788.11 WAUBONSE WAUBONSEE COMMUNITY COLLEGE 9901 09/17/03 01 TUITION - CERNEKEE 0121064005608 10/14/03 712.00 INVOICE TOTAL: 712.00 9937 09/24/03 01 TUITION - D'ANNA 0111064005604 10/14/03 92.00 INVOICE TOTAL: 92.00 VENDOR TOTAL: 804.00 WEBLINX WEBLINX INCORPORATED 1135 09/15/03 01 WEB SITE MANAGEMENT 0111062005401 10/14/03 100.00 INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 WHOLTIRE WHOLESALE TIRE 083103 08/31/03 01 SPEED SENSOR/TIRES 0121062005409 10/14/03 292.66 INVOICE TOTAL: 292.66 VENDOR TOTAL: 292.66 WILLIAMS WILLIAMS ARCHITECTS 10414 09/17/03 01 CITY HALL/POLICE FACILITY 1600075007202 10/14/03 2,250.30 INVOICE TOTAL: 2,250.30 VENDOR TOTAL: 2,250.30 WTRPRD WATER PRODUCTS, INC. DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 26 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WTRPRD WATER PRODUCTS, INC. 163249 09/02/03 01 HOLE HOOK, MIGHTY PROBE 0115065005801 10/14/03 109.00 INVOICE TOTAL: 109.00 163718 09/16/03 01 FITTINGS 5100065005821 10/14/03 451.24 INVOICE TOTAL: 451.24 163819 09/18/03 01 MINN CURBS/CURB BOXES 5100065005821 10/14/03 861.41 INVOICE TOTAL: 861.41 163993 09/24/03 01 MAGNETIC LOCATOR 5100065005821 10/14/03 775.00 INVOICE TOTAL: 775.00 1640210 09/25/03 01 MEASURING WHEEL/HOOK/KEYS 5100065005821 10/14/03 375.00 INVOICE TOTAL: 375.00 VENDOR TOTAL: 2,571.65 YBSD YORKVILLE BRISTOL 083103 08/31/03 01 YBSD FEES' 8/1/03 - 8/31/03 9500078009008 10/14/03 78,533.36 INVOICE TOTAL: 78,533.36 VENDOR TOTAL: 78,533.36 YOECDEV YORKVILLE ECONOMIC DEV 3RD ANNUAL MEET 10/10/03 01 THIRD ANNUAL MEETING 0111064005604 10/14/03 30.00 INVOICE TOTAL: 30.00 VENDOR TOTAL: 30.00 YOLIBRAR YORKVILLE PUBLIC LIBRARY SEPT DEV FEES 09/30/03 01 SEPT. DEV FEES 9500078009009 10/14/03 4,350.00 INVOICE TOTAL: 4,350.00 TAX 09/26/03 01 REAL ESTATE TAXES 0100040004000 10/14/03 93,796.14 INVOICE TOTAL: 93,796.14 VENDOR TOTAL: 98,146.14 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 27 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YOPOST YORKVILLE POSTMASTER 093003 09/30/03 01 BILLING POSTAGE 5100065005808 10/14/03 635.00 INVOICE TOTAL: 635.00 VENDOR TOTAL: 635.00 YOREC YORKVILLE RECREATION DEPT NOV TRANSFER 10/01/03 01 NOVEMBER TRANSFER 0111099009941 10/14/03 5,026.33 INVOICE TOTAL: 5,026.33 NOV. TRANSFER 10/10/03 01 NOVEMBER TRANSFER 0111099009940 10/14/03 49,152.00 INVOICE TOTAL: 49,152.00 VENDOR TOTAL: 54,178.33 YOSCHOL YORKVILLE SCHOOL DIST #115 SEPT LAND CASH 09/30/03 01 SEPT_ LAND CASH 9500078009011 10/14/03 96,911.50 INVOICE TOTAL: 96,911.50 VENDOR TOTAL: 96,911.50 YRKAUTO YORKVILLE AUTO PARTS 092903 09/29/03 01 FLOOR MATS 0121062005409 10/14/03 24.98 02 FLOOR MATS/HITCH/FILTERS 0141062005409 529.79 INVOICE TOTAL: 554.77 VENDOR TOTAL: 554.77 YRKSTORG YORKVILLE SELF STORAGE, INC NOV #83 &#76 10/10/03 01 NOVEMBER STORAGE RENTAL 1600075007203 10/14/03 150.00 INVOICE TOTAL: 150.00 VENDOR TOTAL: 150.00 ZBSUPPLY ZB SUPPLY COMPANY 52235 09/18/03 01 LINERS/TOWELS/BOWL CLEANER 0111065005804 10/14/03 84.08 INVOICE TOTAL: 84.08 DATE: 10/10/03 UNITED CITY OF YORKVILLE PAGE: 28 TIME: 12:50:09 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 10/14/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ZBSUPPLY ZB SUPPLY COMPANY 52419 09/16/03 01 LINERS/WIPERS 0111065005804 10/14/03 72.15 INVOICE TOTAL: 72.15 VENDOR TOTAL: 156.23 TOTAL A/P VENDORS = $1,068,322.55 TOTAL PAYROLL = $ 118,632.70 (See Attached) TOTAL DISBURSEMENTS = $1 ,186,955,25 UNITED CITY OF YORKVILLE PAYROLL PAY DATE 9/24/03 REG OT TOTAL SOC DEPARTMENT GROSS GROSS GROSS SEC IMRF TOTAL ADMINISTRATION 16,057.35 32.63 16,089.98 1,230.88 1,340.11 18,660.97 ENGINEERING 6,557.60 0.00 6,557.60 501.67 552.79 7,612.06 POLICE DEPT 43,622.71 1,057.82 44,680.53 3,418.05 250.86 48,349.44 PUBLIC WORKS 15,637.70 1,653.08 17,290.78 1,322.76 1,451.50 20,065.04 LIBRARY 5,307.00 0.00 5,307.00 405.99 318.34 6,031.33 RECREATION 8,683.64 0.00 8,683.64 661.87 698.83 10,044.34 PARKS 6,342.14 389.13 6,731.27 514.94 623.31 7,869.52 TOTAL: $102,208.14 $3,132.66 $105,340.80 $8,056.16 $5,235.74 $118,632.70