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City Council Packet 2003 11-10-03 `QED C •k United City of Yorkville gra EST. 1 1836 County Seat of Kendall County '- 800 Game Farm Road 4, U) Yorkville, Illinois 60560 0 1°1 GJ 0 Phone:630-553-4350 AGENDA Fax:630-553-7575 CITY COUNCIL MEETING L E `‘, CITY COUNCIL CHAMBERS 7:00 PM Monday, November 10, 2003 Call to Order: 7:00 p.m. Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Rich Sticka Valerie Burd Marty Munns Joe Besco Paul James Larry Kot Wanda Ohare Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Ad-hoc: Technology Committee 7:00 p.m., Monday, November 24, 2003 To be scheduled City Hall Conference Room City Hall Conference Room Economic Development Committee: 7:00 p.m., Thursday, November 20, 2003 City Hall Conference Room Administration Committee Meeting: Ad-hoc: Tourism Committee 6:30 p.m., Thursday, November 13, 2003 To be scheduled City Hall Conference Room City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., Thursday, November 20, 2003 Police Department Conference Room Public Hearings: 1. Progress Holdings request for a PUD Agreement for the 3.21 acres located at the Southeast corner of Route 34 and Route 47, Yorkville, Kendall County, Illinois. City Council Meeting Agenda November 10. 2003 Page 2 Citizen Comments: Presentations: None Consent Agenda: 1. Ordinance Modifying Subdivision Name from Menard's Residential to Prairie Meadows - authorize Mayor and City Clerk to execute 2. An Ordinance Amending Section 4-1-1 of the United City of Yorkville City Code Regulating Open Burning - authorize Mayor and City Clerk to execute 3. Well#7 Change Order - approve change from a temporary water supply from a shallow well to the United City of Yorkville's Water System resulting in a $16,500 reduction in cost 4. Appletree Court Roadway&Utility Improvement Change Order - approve decreases in water service connections, aggregate base repair and supplemental watering in the amount of$4,362.75 5. Wells#8 & 9 Treatment Facility- approve Pasquineli Development Group's bid for an additional$7,300.00 to brick all sides 6. Water Report for August 2003 7. City Hall Parking Lot Change Order- approve in an amount not to exceed$1,285.00 to replace light pole 8. Standard Equipment Company Proposal for Yard Waste Collector- approve in an amount not to exceed $35,557.00 9. Police Reports for September 2003 10. Resolution Authorizing the Establishment of a Checking Account at Old Second National for the Recordation of Documents- authorize Mayor and City Clerk to execute 11. IMLRMA Renewal for 12/31/03 - 12/31/04 - authorize Mayor to execute in an amount not to exceed $113,080.00 12. Internship Manual 13. Resolution Consolidating Certain Funds: South Sewer ($10,674.00) &Working Cash($111,569.00) - authorize Mayor and City Clerk to execute Plan Commission /Zoning Board of Appeals: Minutes for Approval(Corrections and Additions): Minutes of City Council—October 28, 2003 Minutes of Committee of the Whole— September 16, 2003 City Council Meeting Agenda November 10, 2003 Page 3 Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ 607,164.12 $ 121,889.11 (payroll period ending 11/3/03) $ 729,053.23 (total) Reports: Mayor's Report: 1. Coffee with the Mayor -November 15th at Upcountry Home & Garden from 10:00 - 11:15 a.m. Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator's Report: Finance Director's Report: Director of Public Works Report: Chief of Police Report: Executive Director of Parks&Recreation Report: Community&Liaison Report: Committee Reports: Public Works Committee Report: 1. Professional Service Industries, Inc. Proposal to Evaluate Heartland Circle Retention Pond Liners 2. Grande Reserve - Plat of Easement Economic Development Committee Report: 1. No Report. City Council Meeting Agenda November 10, 2003 Page 4 Committee Reports (con't): Public Safety Committee Report: 1. Disposal of Property to the Yorkville High School (Server and Router) Administration Committee Report: 1. No Report. Additional Business: Executive Session: 1. For the purchase or lease of real property for the use of the public body. 2. To consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees or to ear testimony on a complaint lodged against an employee to determine its validity. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 —2004 r PUBLIC WORKS Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chair: Alderman Munns Streets and Alleys YBSD Committee: Alderman Sticka Sanitation and Waste Committee: Alderman Kot JCONOMIC DEVELOPMENT; Committee Departments Liaisons Chairman: Alderman Sticka Planning& Building&Zoning Chamber of Commerce Vice Chair: Alderwoman Burd Business& Economic Dev. Kendall County Econ. Dev. Committee: Alderwoman Ohare Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention& Tourism Council Downtown Re-development -- ------------------------------ -------------------------- ----------- -------------------- City Council Meeting Agenda October 28, 2003 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 —2004 (con't) ;PUBLIC SAFETY; Committee Departments Liaisons Chairman: Alderman Kot Police Human Resource Comm. Vice Chair: Alderwoman Ohare Schools School District Committee: Alderwoman Spears Public Relations KenCom Committee: Alderman James ;ADMINISTRATION_ Committee Departments Liaisons Chairman: Alderwoman Spears Finance Metra Vice Chair: Alderman James Public Properties Library Committee: Alderwoman Burd Personnel Cable Consortium Committee: Alderman Munns ',AD-HOC: TECHNO LOGY; _ Committee Chairman: Alderman Munns Vice Chair: Alderman Kot Committee: Alderman Sticka Committee: Alderwoman Ohare AD-HOC: TOURIST Committee Chairman: Alderwoman Burd Vice Chair: Alderwoman Spears Committee: Alderman James Committee: Alderman Besco 11/06/2003 17: 58 FAX 630 553 5764 DANIEL J. KRAMER 81001/007 rk 1011% A frAtfq October 30,2003 STATE OF ILLINOIS ) ) SS. COUNTY OF KENDALL ) DEVELOPMENT AGREEMENT FOR PROGRESSIVE HOLDINGS, LLC Prepared by&Return to: Law Offices of Daniel J. Kramer 1107A S. Bridge St. Yorkville, IL 60560 630.553.9500 1 11/06/2003 17:58 FAX 630 553 5764 DANIEL J. KRAMER 12002/007 DEVELOPMENT AGREEMENT This Development Agreement, hereinafter referred as to "Agreement", is made and entered into this day of , 2003, by and between, PROGRESSIVE HOLDINGS, LLC, an Illinois Limited Liability Company,hereinafter referred to as "OWNER/DEVELOPER",and the United City of Yorkville, Illinois, a Municipal Corporation, hereinafter referred to as "CITY". The OWNER/DEVELOPER and the CITY may hereinafter be referred to as the Parties. WITNESSETH WHEREAS, the OWNER/DEVELOPER is an Illinois Limited Liability Company and the Owner of certain real property,hereinafter referred to as "Property", located in the CITY and legally described as set forth in Exhibit"A"attached hereto and incorporated by references as if more fully set forth; and WHEREAS, the Property is generally located East of the Yorkville Marketplace including a grocery store as the anchor tenant and various other related users. The Property is currently zoned B-3 Service Business District and consists of approximately 2.14 acres; and WHEREAS, the CITY has determined that the terms and conditions set forth herein will serve a public use and will promote the health, safety,prosperity, security, and general welfare of the inhabitants and taxpayers of the CITY; and WHEREAS, the OWNER/DEVELOPER has informed the CITY that it intends develop the property as a gas station, strip mall and banking facility; and WHEREAS,the OWNER/DEVELOPER, its vendors, grantees, assigns, successors, trustees, and all others holding any interest now or in the future, agree and enter into this contract, which shall operate as a covenant running with the land and be binding upon any developer and its representatives; NOW, THEREFORE, the CITY and the OWNER/DEVELOPER, in consideration of the mutual covenants and agreements contained herein, do mutually agree as follows: ARTICLE I LANDSCAPE AND BUFFERING Except as outlined below, the OWNER/DEVELOPER covenants and agrees that it shall comply with and conform its landscape improvements to the current United City of Yorkville Ordinance requirements, not the Landscape Ordinance requirements approved in the original Consent Decree. 2 11/08/2003 17.59 FAX 830 553 5784 DANIEL J. KRAMER ei 003/007 ARTICLE II PROPERTY DEVELOPMENT The Development of the Property shall be pursuant to the preliminary site plan approved by the United City of Yorkville which is attached hereto and incorporated herein as Exhibit"B" which shall further contain all preliminary landscape requirements to be developed on site. ARTICLE III CQNSENT DECREE COMPLIANCE OWNER/DEVELOPER and CITY acknowledge that the Property is bound by the terms of a Consent Decree affecting the Property previously entered in the Circuit Court of Kendall County. Prior to approval of the Site Plan and Final Plat of Subdivision,CITY shall secure a letter from Inland approving the Preliminary Site Plan and Development Agreement. Upon presentation of said letter, the CITY through its City Attorney shall obtain a written Agreed Order modifying the Consent Judgment in conformance with the Preliminary Site Plan and Development Agreement approving all changes thereunder. ARTICLE IV EFFECTIVE DATE The effective date of this Agreement shall be the date this Agreement approved and executed by the OWNERJDEVELOPER and CITY. ARTICLE IV MISCELLANEOUS PROVISIONS A. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors in interest, assignees, lessees, and upon any successor municipal authorities of the CITY and successor municipalities and shall be enforceable according to its terms and conditions under the laws of the State of Illinois. Except as otherwise expressly provided herein, upon the conveyance or assignment by OWNER/DEVELOPER to new Owner or Developer of its interest in the Property to any successor, assign, or nominee, Owner or Developer, as the case may be, shall be released from any and all further liability or responsibility under this Ordinance or Agreement except to the extent previously undertaken by OWNER/DEVELOPER, or for which OWNER/DEVELOPER has posted security to perform an obligation in which case OWNER/DEVELOPER shall be bound to continue to complete its performance unless a replacement bond or letter 3 11/06/2003 17:59 FAX 630 553 5764 DANIEL J. KRAMER EJ004/007 of credit is posted by the new Owner or Developer, and accepted by the CITY which shall not be unreasonably withheld. In such event the original OWNER/DEVELOPER shall be released from the underlying obligation to perform. The CITY shall thereafter look only to the successor, assign,or nominee of OWNER/DEVELOPER concerning the performance of such duties and obligations of OWNER and such DEVELOPER hereby undertaken. B. The various parts, sections, and clauses of this Agreement are hereby declared to be severable. If any part, sentence,paragraph,section, or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction, the remainder of the Agreement shall not be affected thereby. C. In all other respects the original Consent Decree is hereby ratified, re-published, and confirmed. D. All notices provided for herein shall be in writing and shall be deemed effective when personally delivered or three days after such notices have been mailed be certified or registered mail,postage-prepaid, return receipt requested,to the Parties at the addresses given below or at such other address as may be specified by written notice. If to OWNER/DEVELOPER: Progressive Holdings,LLC Attn: Wade Joyner 275 Ashe Road Plano,IL 60545 It to the City: United City of Yorkville United City of Yorkville Attn: Daniel J. Kramer, City Attorney Attn: Tony Graff, City Administrator 1107A Bridge Street 800 Game Farm Road Yorkville, IL 60560 Yorkville,IL 60560 IT WITNESS WHEREOF,the Parties have executed this Agreement as of the day and year first above written. United City of Yorkville,Illinois By: Arthur F.Prochaska, Jr., Mayor 4 11/06/2003 17: 59 FAX 630 553 5764 DANIEL J. KRAMER a 005/007 ATTEST: City Clerk DEVELOPER: PROGRESSIVE HOLDINGS, LLC By: 5 11/06/2003 17:59 FAX 630 553 5764 DANIEL J. KRAMER 0006/007 Attest: 6 11/06/2003 17:59 FAX 630 553 5764 DANIEL J. KRAMER a 007/007 EXHIBIT LIST Exhibit"A" - Legal Description Exhibit"B" - Preliminary Site Plan &Preliminary Landscape Plan 7 GPOOP�53l3 OUR.,p, G9 ::_ Y UNITED CITY of YORKVILLE County Seat of Kendall County Rec. K V 800 Game Farm Rd. r Yorkville, IL 60560 LE 630-553-4350 aDGNDED.1N . APPLICATION/PETITION PLANNED UNIT DEVELOPMENT (P.U.D.) REQUEST 1. NAME OF PETITIONERS): PROGRESS HOLDINGS, LLC 2. NAME OF HOLDER OF LEGAL TITLE, IF DIFFERENT FROM # 1: N/A 3. IF LEGAL TITLE IS HELD IN A LAND TRUST, LIST THE NAMES OF ALL HOLDERS OF ANY BENEFICIAL INTEREST THEREIN: N/A 4. a.) STREET ADDRESS & PHYSICAL LOCATION OF SUBJECT PROPERTY: (submit area map of physical location of property&plat of survey of structure on lot. Attach as Exhibit"A"&"B") 162 E. Veterans Parkway (SE corner of Rts . 34 &47 ) b.) LEGAL DESCRIPTION OF PROPERTY: (attach as Exhibit"C") c.) KENDALL COUNTY PARCEL NUMBER(S) OF PROPERTY FOR WHICH PLANNED UNIT DEVELOPMENT IS SOUGHT: 02-28-177-013; 02-28-177-014 5. NAMES & ADDRESSES OF ANY ADJOINING OR CONTIGUOUS LANDOWNERS ENTITLED TO NOTICE OF PETITION UNDER ANY APPLICABLE CITY ORDINANCE: N/A (If additional space is needed, attach a separate list as Exhibit"D') 6. STATE THE PUD ITEMS REQUESTED: Gas Station (Special Use) ; 30 ' front setbacks (Lots 1 and 3) ; 18 ' Parking Space length (Lots 1 and 3 ) ; 65 ' Driveway Width (Rts & 47 acrPss ) ; 40 ' nriveway Width (cross- access ) ; 15 ' front landscape setbacks. Page 2-Application/Petition for P.U.D. 7. NAME, ADDRESS, AND PHONE NUMBER OF PERSON TO WHOM INQUIRIES REGARDING THIS PETITION MAY BE DIRECTED: 1 . 11"" Z • 11 '" • - :•. • ' . .• . 1 4 630 . 768.1042 (c) ; 630. 897.9500 (f) ; ddwoodslaw@yahoo 8. SUBMIT APPLICATION WITH A FILING FEE IN THE AMOUNT OF $ (Verify amount with Deputy Clerk.) 9. SUBMIT 40 SETS (After notarizing original)INCLUDING THE APPLICATION, DRAWINGS, LOCATION MAP, SITE PLAN, AND ANY OTHER PERTINENT MATERIALS TO THE DEPUTY CLERK (Large items must be folded to fit in a 10"x 13"envelope.) IN WITNESS WHEREOF THE FOLLOWING PETITIONER(S) HAVE SUBMITTED THIS APPLICATION UNDER OATH, AND VERIFY THAT TO THE BEST OF THEIR KNOWLEDGE ITS CONTENTS ARE TRUE AND CORRECT: PETI E• . Legal property owners signature must appear on this application. SUBSCRIBED AND SWORN BEFORE ME THIS 71 DAY OF OC' fbi- - '3 NOTARY STAMP THIS APPLICATION MUST BE NOTARIZED PUD-Appl UNITED CITY OF YORKVILLE To: Anna Kurtzman, Planning Coordinator From: Joe Wywrot, City Engineer 1-31f)S Subject: Mobil Property— Concept Pla Date: September 30, 2003 I have reviewed the concept plan for the referenced project, received on 9/30/03, and have the following comments: • The property is located at the SE corner of Route 34 and Route 47, and consists of about 3 acres. • The scale of the drawing isn't indicated, but appears to be 1 inch = 40 feet. • Stormwater detention will be required. The developer proposes to use underground stormwater detention, which is acceptable but may be difficult to construct due to the shallow storm sewers in the area. There is a very shallow storm sewer on Route 34, and the storm sewers at Yorkville Marketplace are only around 5 feet deep. • The developer proposes to have two right-in/right-out entrances, one each on Route 34 and Route 47. If he hasn't done so already, the developer should check with IDOT immediately to see if these are acceptable. • The developer should also check with IDOT regarding any right-of-way acquisition related to the proposed Route 47 improvements. • A connection is shown to the Yorkville Marketplace parking lot. A cross-access easement will be needed. The alignment of the connection may need to be revised. • The landscape buffer setback for Yorkville Marketplace is 30 feet. The buffer for this development should be the same, but appears to only be 20 feet. This is especially important if IDOT will be acquiring right-of-way, which will reduce the buffer even further. • Water and sanitary sewer utilities are not shown. The closest sanitary sewer is in Yorkville Marketplace, and should be deep and large enough to provide capacity. Ordinance requires 2 sources of water, which for this property means connection to Yorkville Marketplace and boring under Route 34 to connect to a 12" watermain at the Amoco Station. Offsite easements may need to be obtained. • Public sidewalks will be required along both state highway frontages. • The parking lot to the west of the retail building is too close to the entrance off Route 47, and could pose a safety problem. This problem will be reduced when the buffer setback is increased to 30 feet, but the entire retail site should probably be moved even further to the east. • The landscape plan should be prepared keeping the high visibility of this site in mind. If you have questions regarding any of these items, please see me. Cc: Tony Graff, City Administrator F ! ---- ;, 1\ 1\1 — ----- ----,....................„ \, 4_e -'47_) , . 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I -71-/;,,.-,,,,:.;--,:,•:',.,:Ti,..,'..'.,v''-•:.:',-,,,...,:x:',--:::::.:1:.',.,, 1 ic-3 _,-,-.3.'-',:i,]•:-.:'-± 7 _ „14.'''[.:'i' \ 1 D=01 31,-,' ' -.1,.• '_.',„..,_ ..,,, .: . ,. . ' i i - ' 12 P •_,..._ C46 tA Lc,/ C / \ \ It ii \, , (elIMI.\\\ ., ,, \--\\\ \ \ \ \ . ,_ , \\\s fi . , MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,DRAFT HELD IN THE BEECHER COMMUNITY BUILDING, AUSTIN ROOM,908 GAME FARM ROAD, ON TUESDAY,OCTOBER 28,2003. Mayor Prochaska called the meeting to order at 7:02 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Absent Sticka Present Ward II Burd Present Kot Present(left at 7:30 and returned at 8:20) Ward III Munns Absent Ohare Present(arrived at 8:15) Ward IV Besco Present Spears Present Also present: City Clerk Milschewski,City Treasurer Powell,City Administrator Graff,City Attorney Kelly Kramer,Police Chief Martin,Director of Public Works Dhuse,Finance Director Traci Pleckham,Director of Planning and Zoning for ICCI Anna Kurtzman and Executive Director of Parks&Recreation Brown. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska amended the agenda by moving the presentations to the beginning of the meeting before the Public Hearings. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M.,Monday,November 24,2003 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M.,Thursday,November 20,2003 City of Yorkville Conference Room 800 Game Farm Road Cancelled Administration Committee 7:00 P.M.,Thursday,November 13,2003 City of Yorkville Conference Room 800 Game Farm Road Cancelled Public Safety Committee 6:30 P.M.,Thursday,November 20,2003 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee To be announced City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Tourism Committee To be announced City of Yorkville Conference Room 800 Game Farm Road PRESENTATIONS Illinois Law Enforcement Training&Standards Board Certificates for Sarah Cernekee&Robbie Hart Mayor Prochaska and Chief Martin presented Police Officers Sarah Cernekee and Robbie Hart with plaques that recognized their completion of the Illinois Law Enforcement Training& Standards Boards making them official officers with the Yorkville Police Department. He welcomed both officers to the City. The Minutes of the Regular Meeting of the City Council—October 28,2003-page 2 Commendations for Lisa Schillinger,Brenda Ross and Lorrie Bahr Mayor Prochaska presented Citizen Police Academy Alumni Lisa Schillinger,Brenda Ross and Lori Bahr with certificates of commendation for their role in apprehending a suspect. While they were participating in the Night Owl Patrol Program they observed an offender stealing from vending machines and due to their efforts the offender was apprehended. The Mayor thanked them for their time and dedication to this volunteer program. Recognition for Bill Holman Mayor Prochaska presented retiring Police Officer Bill Holman with a certificate of appreciation and a plaque for his 8 IA years as a part-time police officer and for his work with seniors in the Yorkville area. States Attorney Tim McCann presented Officer Holman with a plaque recognizing the work he has done with senior citizens in Kendall County. Officer Holman thanked everyone. PUBLIC HEARINGS Lay Com,Inc.Bristol Club Mayor Prochaska entertained a motion to go into public hearing for Lay-Corn,Inc.,request for Amendment to the Annexation and Planned Unit Development Agreement for the Bristol Club modifying the R-1 Zoning to provide for a minimum lot size of 130,000 square feet. So moved by Alderman Besco;seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-6 Nays-0 Besco-aye,Burd-aye,Kot-aye,Munns-aye,Spears-aye,Sticka-aye Please see attached Report of Proceedings taken before Nicola Gengler,C.S.R.from Depo Court Reporting Service for the transcription of the public hearing. Mayor Prochaska entertained a motion to close the public hearing.So moved by Alderwoman Spears;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-6 Nays-0 Burd-aye,Kot-aye,Munns-aye,Spears-aye,Sticka-aye,Besco-aye Architectural Overlay District Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing the proposed Architectural Overlay District. So moved by Alderman Besco;seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes-6 Nays-0 Besco-aye,Burd-aye,Kot-aye,Munns-aye,Spears-aye,Sticka-aye Mayor Prochaska explained that the hearing was for an ordinance that was created in order to preserve the ambiance of the older part of town as the area's zoning changes from residential to business. The purpose for this is to try to protect the area from homes being torn down and replaced with strip malls. City Attorney Kelly Kramer explained that in order to properly create a new zoning district such as this all landowners who either own property or reside in the area were notified of the pending change. Also a copy of the ordinance is on file at the City and is available for viewing. The purpose of the hearing is to gather input from citizens. After the public hearing is closed,the City Council can proceed to vote on implementing the ordinance or modify it per citizen input. Mayor Prochaska noted that the ordinance was not on the agenda for a vote at this meeting. Anna Kurtzman,Director of Planning and Zoning for ICCI(the company employed by the City to address building and zoning issues)explained that an overlay district keeps existing zoning in place however it applies special standards to the property in the area. The overlay area is either side of Route 47 from Walnut Street to School House Road(Route 126)with the exception of the downtown area. It also includes the areas surrounding the Kendall County Historic Courthouse and Town Square Park. The property in these areas could be rezoned for retail or office use and the standards would help maintain the residential appearance of the area. Some of the standards are parking in the rear of the building,landscape buffering and less intrusive lighting in an effort to minimize the impact on homes near these buildings. Tear-downs are also being discouraged in this area. Applications for changes would be reviewed by the Facade Committee and decisions can be appealed through the Zoning Board of Appeals and voted on by the City Council. Attorney Kramer clarified that the ordinance does not apply to a building unless it is being rezoned. It does not apply to single-family residences that remain in use as a home. The Minutes of the Regular Meeting of the City Council-October 28,2003-page 3 Mayor Prochaska explained that the ordinance is still in the development process and that is why the public hearing is being held. He noted changes in the ordinance such as item A.on page one of the draft and a revision to the wording under Section II,Applicability. Mayor Prochaska opened the floor to public comments. Mike McCurdy,320 E.Washington Street,asked if the ordinance could read at the meeting. Mayor Prochaska noted the ordinance was approximately twelve pages long and has been available for public viewing at City Hall.Mr.McCurdy stated that the ordinance did not affect his property however it upset him. He stated that he asked to have the ordinances read because he felt that the Council's unwillingness to read it showed that it feels it is too cumbersome. He stated that people should not be told what they can and cannot do with their property. He stated that it would be fine for the City to strongly encourage those along Route 47 to maintain a certain look and leave it that way. He suggested this be done through the Chamber of Commerce and the Yorkville Economic Development Corporation. Jim Olson, 107 W.Madison Street,expressed the following concerns and/or comments about the ordinance: • The ordinance states that significant external modifications are those altering 25%of the exterior of the building but it does not include siding or paint. Siding or painting a building usually changes more than 25%of a building. • He was against this type of ordinance because it was"too much government",this ordinance in particular because it is not finished and has"an identity crisis"and he was against it because it applied to him and his business-zoned property. • He was concerned that the way the ordinance was written he would be unable to rebuild if his building was destroyed by fire. • He had concerns about the parking requirements and landscape buffering. He stated that it could be difficult to apply these considering the lot sizes on Route 47. • He asked if any consideration was given to the cost to the landowner's for improving their property or how this will affect the future sale of their property. Mayor Prochaska stated that this was not thought of at this point in time. Attorney Kramer pointed out that the reason for the public hearing at the beginning of the development of the ordinance is for the City Council to receive and digest public input. Mayor Prochaska explained that more clarification was needed and he hoped that community input would determine the clarifications. Verne Henne, 10395 Route 34,had the following comments regarding the ordinance: • Citizens don't understand it.Mayor Prochaska reiterated that the landowners were notified of this public hearing to inform them of it and to collect input. • He asked who decided to create the district.Attorney Kramer stated that the ordinance was created because of development along Route 47. • Current codes address many in Yorkville however this ordinance only applies to a few. • He asked for permission for a moving sign such as the one by Kentucky Fried Chicken and was told that these were not allowed anymore however he then noticed that the School District has a similar sign by the High School.Mrs.Kurtzman explained that school districts are exempt from local ordinances by state law. • He felt that the overlay should include Route 47 all the way to Menard's. • He asked how many houses along Route 47 are slated for removal when the road is widened. Administrator Graff stated five houses are to be removed. • He complimented the City's efforts with the downtown businesses. He stated that this has been done with the tools the City has. Jeff Spang,907 S.Main Street,stated that he falls into a unique position because he has already rezoned a property from residential to business on Route 47. He stated that he looked at this ordinance as to what he could or could not have done if this ordinance had been in placed when he did this. Also,he is looking at developing another piece of property that this would apply to his other concerns and/or comments were: • He did not feel that property already zoned as business should be included in the overlay. They are not residential because they are already zoned business and they are already covered under the zoning ordinance and the sign ordinance. • He was concerned with the height requirement and how it would affect a building if it was destroyed by fire. Attorney Kramer stated that if a building taller than the required height was destroyed,it probably wouldn't be able to rebuild at the same height. • He noted that he is trying to preserve the old jail building and this ordinance would prevent it from being restored if something happed to it. Attorney Kramer noted that The Minutes of the Regular Meeting of the City Council—October 28,2003-page 4 • there is an appeal process built into the ordinance for people to seek variances to the ordinance. • He had issues with the front entry of buildings facing a primary street because some entries of existing buildings do not necessarily face the primary street. • He commented on the parking requirements,landscape buffers,lighting fixtures and the styles of signs. • He agreed with Mr.Olson that the ordinance has an identity crisis because it mentions requirement already covered by existing ordinances. • He commented that he personally liked maintaining the residential character and he would support something that did that however this particular ordinance is so onerous that is not workable. He stated that if there is a way to maintain the residential ambiance without it being burdensome he would support it. • As not only an owner of a building zoned business on Route 47 but also as a resident adjoining the district,he would to see a residential flavor maintained. He feels that the ordinance should not prevent business from developing but it should develop in a low- impact manner. Jerry Groner, 117 W.Van Emmon,asked how many of the affected owners asked for this ordinance and how the Council knows that this is the right thing to do. He felt that this was being rammed down the property owner's throats. Mayor Prochaska reiterated that this was not being rammed down anyone's throat because the affected property owners were invited to the public hearing for their input. He stated that he had faith that the Council would make a decision based on the comments heard tonight. Kim Peterson,P.O.Box 234,Yorkville,stated that there aren't many single-family homes between Route 34 and Ridge. The properties are either commercial or rental properties. He stated that he wasn't sure why the City was trying to keep a residential environment along one of the busiest two-lane highways in the state. He asked if the City would rather have an old residential building moderately converted or updated buildings that encourage business. He was concerned that the ordinance was not doing anything to help the people who own the buildings in this area.Mr.Peterson asked if there is anything that has already been done along Route 47 that bothers the City. Mayor Prochaska explained that there have been issues brought before the Council that have bothered neighbors. He noted two properties that asked for rezoning that residents objected to. Bruce Steinke, 101 Somonauk,stated that he owned property on Route 47 and is in the process of converting a single-family residence into a business. He asked that the City Council take into account the economical growth of the area and the best use for the properties along Route 47. He also commented on the signs permitted in the ordinance. He stated that some of the business owners are involved in franchises and have commitments to those companies. The ordinance as written prohibits him from using the sign from his franchise. Mr.Steinke noted that the Happy Hounds business on Route 47 and the yellow building to the north should be used as models because their appearance is an asset to the area. Dick Randall,501 S.Main Street,asked for clarification that this ordinance would not affect his residential building if he wanted to add a room addition. Mayor Prochaska clarified that as long as a building is used as a residence the ordinance does not apply. He also noted that if he was to sell his home to someone wanting to use it as a business the ordinance was restrictive. Mr. Randall asked if the ordinance is modified,would there be another public hearing and Mayor Prochaska stated that there would be another public hearing. Kim Xoxakos,505 S.Main,asked if those rezoning from residential to business are required to have a public hearing. Attorney Kramer explained the rezoning process. Ms.Xoxakos also commented that the color requirements of the ordinance are boring. She also noted that the actual downtown district was not included in the overlay and Mayor Prochaska explained that those buildings already fall under the Facade Program which dictates a turn-of-the-century look. John Schick asked if there could be an amendment made to the existing business zoning to accomplish the same thing without the overlay. Mayor Prochaska explained that adding to existing zoning is difficult because it applies to the entire City. Mr.Schick asked who developed the overlay idea. Mayor Prochaska explained he had a discussion with individuals from various communities about how to maintain a downtown look. This was a suggestion that came out of the discussion so he asked the Building Department to investigate and develop a proposal. Alderwoman Spears stated that the business owners have many concerns and she asked how they could direct those to the Council so they could be put into the ordinance. She stated that she didn't want to vote on something that could hurt existing or future businesses. Mayor Prochaska - The Minutes of the Regular Meeting of the City Council—October 28,2003-page 5 suggested that concerns be addressed to either him or the aldermen. She stated that bad legislation should die and her impression from this hearing is that this is bad legislation. Alderwoman Burd stated that she felt badly because the ordinance went in a direction that it was never intended to go. She explained that she saw houses in a residential area being rezoned into businesses. She felt that once rezoning was granted they could put in anything that was allowable under that commercial use zoning.She thought the ordinance would only address the change from residential to business and would have guidelines for low-impact businesses so that they didn't impact the residential properties around them. She envisioned an ordinance that would help the City Council maintain a certain flavor and would provide continuity. The first draft of the ordinance did not address this but rather addressed new construction. Members of the Council indicated that this was not the direction they wanted it to go and changes were made however the public hearing was already scheduled. She also noted that the City Council was not trying to push this through or overreaching their bounds with this document. Mayor Prochaska questioned the interest in the overlay and noted that if it is not implemented as properties change zoning they will take on all that is allowed in the zoning. He stated that the City is looking at expanding the Facade Program however funds are limited. This program could be applied instead of the overlay but it would not guarantee the look of the area. He also suggested that the City could look at another business class zone. Alderman Sticks stated that he agreed with Alderwoman Burd. The goal of the City was not to hurt but rather to preserve and protect the area and he felt that this still should be the goal of the City. He reiterated that if the buildings remain residential,the owners are free to do whatever they want. There were no further comments. Mayor Prochaska entertained a motion to close the public hearing.So moved by Alderman Sticka;seconded by Alderman Besco. Motion approved by a roll call vote. Ayes-6 Nays-0 Burd-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye CITIZEN COMMENTS Jeff Spang thanked Alderman Sticks for the rapid response to his inquiry regarding a sidewalk. CONSENT AGENDA 1. Pollution Control Ordinance—Attorney John Watson's Legal Fee Schedule— approve in an amount not to exceed$2,500.00 for the ordinance and$1,200.00 per public hearing 2. NIU Downtown Study—accept with the removal of the Exterior Building Conditions Map page from document 3. Ordinance 2003-68—Approving Zoning Variance for Kimberley&Michael O'Malley,906 Morgan Street allowing a rear yard setback of 28 feet. 4. In-Town Road Program—Smith Engineering Contract and Funding—approve in an amount not to exceed$87,870.00 with payments of$40,000.00 in FY 03/04 and S47,870.00 in FY 04/05. 5. Concord Homes—Raintree Village Park land—approve return of 1.8 acres of previously dedicated Park Land in exchange for land cash contribution of$58,000.00 per acre totaling$104,400.00 Mayor Prochaska entertained a motion to approve the Consent Agenda. So moved by Alderman Sticka;seconded by Alderman Besco. Motion approved by a roll call vote. Ayes-6 Nays-0 Burd-aye,Munns-aye,Spears-aye,Sticka-aye,Ohare-aye,Besco-aye PLANNING COMMISSION/ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderwoman Spears to approve the minutes of the City Council meetings from October 14,2003;seconded by Alderman Besco. Motion approved by a viva voce vote. The Minutes of the Regular Meeting of the City Council-October 28,2003-page 6 BILLS FOR APPROVAL A motion was made by Alderwoman Spears to approve the paying of the bills listed on the Detailed Board Report dated October 22,2003 totaling the following amounts:checks in the amount of$875,049.80(vendor);$118,200.69(payroll period ending 10/07/03)and$121,031.66 (payroll period ending 10/22/03)for a total of$1,114,282.15;seconded by Alderman Munns. Alderman Munns questioned an expenditure on page 11 for a refrigerator for the Engineering Department. Mayor Prochaska explained that a small refrigerator was purchased for the lower level in order to keep beverages cold for the building inspectors and engineers since they are being encouraged to use the lower level entrance in an effort to keep mud from being tracked through the building. Alderman Munns asked if there were any plans for a lunch room on the lower level or any more expenditures such as for a microwave oven. Administrator Graff stated that the plans for the lower level did not include a lunch room. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye,Burd-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye REPORTS MAYOR'S REPORT Change of City Council Meeting Date Mayor Prochaska reminded everyone that the next City Council meeting was scheduled for Monday,November 10,2003 due to the Veteran's Day holiday and it should be held in the City Council chambers. Coffee with the Mayor Mayor Prochaska reported that he would be hosting Coffee with the Mayor on November 1,2003 at Function Junction from 9:30 to 11:00 A.M. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT City Treasurer William Powell presented the Fiscal Year 2002-2003 Annual Treasurer's Report which is consistent with the audit that was recently completed. He noted that even though the City's property tax rate did not increase revenue was up 6%from the previous year,the state income tax was 4%lower than the year before and franchise fees increased 37%. He stated that the mix that the City currently has with residential,commercial and industrial should help to keep the tax rate structure down in the future. Mayor Prochaska entertained a motion to accept the 2002/2003 Annual Treasurer's Report. So moved by Alderman Sticka;seconded by Alderman Besco. Motion approved by a roll call vote. Ayes-7 Nays-0 Munns-aye,Spears-aye,Sticka-aye,Ohare-aye,Besco-aye,Burd-aye,Kot-aye CITY ADMINISTATOR'S REPORT Administrator Graff reported that City Attorney Dan Kramer's brother Vince Kramer passed away. He stated that the wake would be Thursday and Friday and he would pass on more details as he receives them. Mayor Prochaska extended condolences to the family. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT Executive Director of Parks&Recreation Laura Brown reported that prior to the October 27, 2003 Park Board meeting the first town meeting regarding the installation of a ball field in the The Minutes of the Regular Meeting of the City Council-October 28,2003-page 7 Fox Hill subdivision was held. All residents in the area were notified and six attended. All were in favor of the field and their only concern was for parking. It was explained to them that parking was allowed on both sides of John Street and they seemed satisfied. After the town meeting,the Park Board approved the expenditure of Land Cash in order to begin the installation of the field. The majority of the work will be done by staff. Also,the Park Board received a check for $2,000.00 from Youth Baseball for the installation of a backstop. The field will be a pony size field for transition baseball and will have a grass area for t-ball practice. The park should be completed and ready for use in the spring. COMMUNITY&LIAISON REPORT Tourism Seminar Alderwoman Burd reported that she attended a seminar hosted by the Aurora Area Convention and Visitors Bureau(AACVB)along with the Mayor and Alderwoman Ohare. The seminar offered information on how the AACVB can assist local communities in marketing their area and attract tourist. Illinois Special Events Network Workshop Alderwoman Burd reported that she and Alderwoman Spears attended the Illinois Special Events Network Workshop where it was discussed how communities can run better events. They attended because the Council is investigating the possibility of hiring a special events coordinator. Technical Advisory Group Mayor Prochaska reported that he would be attending the second Technical Advisory Group (TAG)meeting for the Prairie Parkway on October 30,2003. He is on the committee as a representative for Kendall County Mayors and Managers Group. Prairie Parkway Citizen's Advisory Group Alderwoman Burd reported that the last session of the Prairie Parkway Citizen's Advisory Group was being held on October 30,2003. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (Resolution)2003-39 Purchase of Real Property for Water Booster Pumping Station Cooper Home Furnishings A motion was made by Alderman Besco to approve a resolution authorizing the purchase of Real Property for Water System Booster Pumping Station as presented by the City Attorney and authorize the Mayor and City Clerk to sign the documents;seconded by Alderman Sticka. Alderman Sticka expressed his concern with the wording in paragraph 2;page two of the resolution concerning residential hook-ups at no charge. His concern was if this was clearly understood to mean no tap-on fee however they still have to pay for the physical plumbing. Mayor Prochaska suggested that the wording"at no charge at any time"be changed to"with no City connection fee". Attorney Kramer stated that this could be revised. Alderman Sticka withdrew his second. Alderman Besco withdrew the original motion and made a new motion to approve a resolution authorizing the purchase of Real Property for Water System Booster Pumping Station as presented by the City Attorney and authorize the Mayor and City Clerk to sign the documents as corrected;seconded by Alderwoman Burd. Alderwoman Spears asked if she could receive a corrected copy. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye,Burd-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT First Amendment to PUD Agreement for Lot 3 Mulhern Court a motion was made by Alderman Sticka to approve the first amendment to the Planned Unit Development agreement for Lot 3 Mulhern Court and authorize the Mayor and City Clerk to sign the agreement;seconded by Alderman Besco. Attorney Kramer noted two items were added to page three after she had a discussion with the petitioner's attorney. The first addition is to the verbiage on page 3,letter(F);"or to a maximum ridge height of 37 feet 4'/a inches from grade."is to be added. The clarification of the height measurement was discussed with the developer and Administrator Graff suggested that since this The Minutes of the Regular Meeting of the City Council-October 28,2003-page 8 is in excess of the City's current height requirement the Building Department review the change along with the Fire Department. The other addition is to page 3,letter(H)which will state that the landscape plan is attached and Attorney Kramer suggested that the document be approved pending staff approval. Mike Schoppe will review the landscape plan. Alderman Besco withdrew his second. Alderman Sticka withdrew the original motion and made a new motion to approve the first amendment to the Planned Unit Development agreement for Lot 3 Mulhern Court as corrected and authorize the Mayor and City Clerk to execute the agreement upon legal,staff and consultant review and approval;seconded by Alderman Besco. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye PUBLIC SAFETY COMMITTEE REPORT (Ordinance)2003-69 Amending Liquor Control Ordinance Sampling and/or Tasting by Class B License Holders A motion was by Alderman Kot to approve an ordinance amending Title 3,Chapter 3,Article 4 Section(B)of the Liquor Control Ordinance of the United City of Yorkville to allow sampling and/or tasting of alcoholic liquor by Class B Liquor License Holders;seconded by Alderman Sticka. Alderman Kot noted an error on page 2,paragraph(e). The paragraph should state"....one or two ounces or less...." Alderman Sticka withdrew his second. Alderman Kot withdrew the original motion and made a new motion to approve an ordinance amending Title 3,Chapter 3,Article 4 Section(B)of the Liquor Control Ordinance of the United City of Yorkville to allow sampling and/or tasting of alcoholic liquor by Class B Liquor License Holders as corrected;seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye,Burd-aye ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into executive session to discuss: • The purchase or lease of real property for the use of the public body and • To consider the appointment,employment,compensation,discipline,performance,or dismissal of specific employees to hear testimony on a complaint lodged against an employee to determine its validity. He asked that the City Clerk,City Treasurer,City Administrator,City Attorney and Executive Director of Parks&Recreation be included in the session. He also noted that there may be action taken after the session on the first item. So moved by Alderman Sticka;seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Ohare-aye,Besco-aye,Burd-aye,Kot-aye,Munns-aye,Spears-aye,Sticka-aye The regular session broke at 8:50 P.M.The Council took a ten minute break. The City Council returned to regular session at 9:45 P.M Mayor Prochaska entertained a motion to instruct the City Attorney to draft a contract with a due diligence clause and publish for a public hearing for the potential purchase of a portion of the property known as 700 Morgan Street,the portion being the southwest corner of Washington The Minutes of the Regular Meeting of the City Council-October 28,2003-page 9 Street and Adrian Street,for the price of$40,000.00 to be used as a public park. So moved by Alderman Sticka;seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,Kot-aye,Munns-aye,Ohare-aye,Spears-aye,Sticka-aye,Besco-aye ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco;seconded by Alderwoman Spears. Motion approved by a viva voce vote. Meeting adjourned at 9:47 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois STATE OF ILLINOIS ) SS : COUNTY OF KENDALL ) BEFORE THE YORKVILLE CITY COUNCIL PUBLIC HEARING LAY-COM, INC . - BRISTOL CLUB REPORT OF PROCEEDINGS had and testimony taken at the hearing of the above-entitled matter, taken before Nicola Gengler, C . S . R. , No . 84-3780 , on October 28 , 2003 , at the hour of 7 : 00 p . m. , at 908 Game Farm Road, Yorkville , Illinois . D-676603 DEPO • COURT reporting service 800 West Fifth Avenue • Suite 203C • Naperville, IL 60563 • 630-983-0030 • Fax 630-983-6013 www.depocourt.com 2 3 1 PRESENT: 1 (Pledge of Allegiance.) 2 MAYOR ARTHUR F. PROCHASKA; 2 (Proceedings were then had 3 MR. WILLIAM POWELL, City Treasurer; 3 which are not herein 4 MR. ANION GRAFF, City Administrator; 4 transcribed.) 5 MS. JACKIE MILSCHEWSKI, City Clerk; 5 MAYOR PROCHASKA: We are now in public 6 MR. JOSEPH BESCO, Alderman; 6 hearing and now, sir, if you would stand up and state 7 MS. VALERIE KURD, Alderwoman; 7 your name for the record, please. 8 MR. LARRY DOT, Alderman; 8 MR. POPP: Sure. Joe Popp, P-O-P-P. 9 MR. MARTY MUNNS, Alderman; 9 What we are here for tonight is an 10 MR. RICHARD STICKA, Alderman; 10 amendment to a PUD agreement basically taking half of a 11 MS. ROSE SPEARS, Alderwoman; 11 original PUD agreement which called for residential 12 and 12 zoning and change it into estate zoning. I think it is 13 LAW OFFICES OF DANIEL J. KRAMER 13 pretty clear cut. I don't know -- I didn't bring any 1107A South Bridge Street 14 Yorkville, Illinois 60560 14 plans with me. I don't know if anybody needs to see BY: MS. KELLY KRAMER, 15 appeared on behalf of The United City of 15 . them. It is Bristol Club Subdivision on Cannonball Yorkville. 16 16 Trail. 17 17 MAYOR PROCHASKA: We are looking at going 18 18 up to three-acre lots. 19 19 MR. POPP: Correct. We are going to the 20 20 towns right now for estate zoning. When we become 21 21 contiguous with Yorkville, we will head into Yorkville 22 22 under the agreement. 23 23 MAYOR PROCHASKA: I would ask if there is 24 24 anyone that would like to give testimony to the City DepoCourt Reporting Service (630) 983-0030 DepoCourt Reporting Service (630) 983-0030 4 5 1 Council on this public hearing? 1 MAYOR PROCHASKA: Motion is carried. 2 (No response.) 2 (Proceedings were then had 3 MAYOR PROCHASKA: Hearing none, is there 3 which are not herein 4 anything from the Council? 4 transcribed.) 5 (No response.) 5 * * * * * 6 MAYOR PROCHASKA: Thank you. 6 7 I would entertain a motion to close 7 8 the public hearing of the Lay-Can, Inc., request. 8 9 MS. SPEARS: So moved. 9 10 MR. MUNNS: Second. 10 11 MAYOR PROCHASKA: Moved and seconded. 11 12 May I have roll call, please. 12 13 MS. MILSCHEWSKI: Burd? 13 14 MS. BURR: Aye. 14 15 MS. MILSCWSKI: Kot? 15 16 MR. DDT: Aye. 16 17 MS. MILSCWSKI: Munns? 17 18 MR. MUNNS: Aye. 16 19 MS. MILSCHEWSKI: Spears? 19 20 MS. SPEARS: Aye. 20 21 MS. MILSCHEWSKI: Sticka? 21 22 MR. STICKA: Aye. 22 23 MS. MILSCHEWSKI: Besco? 23 24 MR. BESCO: Aye. 24 DepoCourt Reporting Service (630) 983-0030 DepoCourt Reporting Service (630) 983-0030 6 1 STATE OF ILLINOIS ) SS. 2 COUNTY OF KENDALL ) 3 I, Nicola Gengler, C.S.R., No. 84-3780, do 4 hereby certify that the proceedings had in the 5 above-entitled cause were recorded stenographically by 6 me and reduced to typewriting via computer-aided 7 transcription under my personal direction; and that the 8 foregoing is a true and correct transcript of the 9 proceedings had at the time and place previously 10 specified. 11 IN WITNESS WHEREOF I have hereunto set my 12 hand this 29th day of October, 2003. ///`�•,,{ 13 /l/ 14 -b1(4761 .S.R Ntto a Gengler, C.S.R. 15 16 17 18 19 20 21 22 23 24 DepoCourt Reporting Service (630) 983-0030 YORK1028.TXT Page 1 cut 3:13 Treasurer 2:3 * N true 6:8 D typewriting 6:6 * 5:5 name 3:7 D-676603 1:17 needs 3:14 U 1 DANIEL 2:13 Nicola 1:12; 6:3,14.5 day 6:12 No. 1:12; 6:3 under 3:22; 6:7 1107A 2:13.5 direction 6:7 none 4:3 United 2:15 up 3:6,18 2 E 0 V 2003 1:13; 6:12 entertain 4:7 October 1:13; 6:12 28 1:13 estate 3:12,20 OFFICES 2:13 VALERIE 2:7 29th 6:12 original 3:11 via 6:6 F 6 P W Farm 1:14 60560 2:14 foregoing 6:8 P-O-P-P 3:8 WHEREOF 6:11 p.m. 1:13 will 3:21 7 G personal 6:7 WILLIAM 2:3 place 6:9 WITNESS 6:11 7:00 1:13 Game 1:13 plans 3:14 Gengler 1:12; 6:3,14.5 please 3:7; 4:12 Y 8 give 3:24 Pledge 3:1 GRAFF 2:4 POPP 3:6,19 YORKVILLE 1:6,14; 2:14, 84-3780 1:12; 6:3 POWELL 2:3 15.5; 3:21 H PRESENT 2:1 9 pretty 3:13 Z half 3:10 previously 6:9 908 1:13 hand 6:12 proceedings 1:10; 3:2; zoning 3:12,20 head 3:21 5:2; 6:4,9 A hearing 1:7,11; 3:6; 4:1, PROCHASKA 2:2; 3:5,17,23; _ 3,8 4:3,6,11; 5:1 above-entitled 1:11; 6:5 hereby 6:4 public 1:7; 3:5; 4:1,8 Administrator 2:4 herein 3:3; 5:3 PUD 3:10,11 6:14 agreement 3:10,11,22 hereunto 6:11 Alderman 2:6,8,9,10 hour 1:13 R Alderwoman 2:7,11 Allegiance 3:1 I record 3:7 amendment 3:10 recorded 6:5 ANTON 2:4 ILLINOIS 1:2.5,14; 2:14; reduced 6:6 anybody 3:14 6:1 REPORT 1:10 appeared 2:15 INC. 1:8; 4:8 request 4:8 ARTHUR 2:2 residential 3:11 Aye 4:14,16,18,20,22,24 J response 4:2,5 RICHARD 2:10 B JACKIE 2:5 Road 1:14 Joe 3:8 roll 4:12 basically 3:10 JOSEPH 2:6 ROSE 2:11 become 3:20 behalf 2:15 K 5 BESCO 2:6; 4:23,24 Bridge 2:13.5 KELLY 2:14.5 Second 4:10 bring 3:13 KENDALL 1:3.5; 6:2 seconded 4:11 BRISTOL 1:8; 3:15 KOT 2:8; 4:15,16 see 3:14 BURD 2:7; 4:13,14 KRAMER 2:13,14.5 set 6:11 sir 3:6 C L South 2:13.5 SPEARS 2:11; 4:9,19,20 C.S.R 6:14.5 LARRY 2:8 specified 6:10 C.S.R. 1:12; 6:3 LAW 2:13 SS 1:3; 6:1.5 call 4:12 LAY-COM 1:8; 4:8 stand 3:6 called 3:11 looking 3:17 state 1:2.5; 3:6; 6:1 Cannonball 3:15 lots 3:18 stenographically 6:5 carried 5:1 STICKA 2:10; 4:21,22 cause 6:5 M Street 2:13.5 certify 6:4 Subdivision 3:15 change 3:12 MARTY 2:9 CITY 1:6; 2:3,4,5,15; 3:24 matter 1:11 T clear 3:13 MAYOR 2:2; 3:5,17,23; 4:3, Clerk 2:5 6,11; 5:1 testimony 1:10; 3:24 close 4:7 MILSCHEWSKI 2:5; 4:13,15, three-acre 3:18 CLUB 1:8; 3:15 17,19,21,23 tonight 3:9 computer-aided 6:6 motion 4:7; 5:1 towns 3:20 contiguous 3:21 moved 4:9,11 Trail 3:16 correct 3:19; 6:8 MS. 2:5,7,11,14.5; 4:9,13, transcribed 3:4; 5:4 COUNCIL 1:6; 4:1,4 14,15,17,19,20,21,23 transcript 6:8 COUNTY 1:3.5; 6:2 MUNNS 2:9; 4:10,17,18 transcription 6:7 DRAFT UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE TUESDAY, SEPTEMBER 16, 2003 7:00 P.M. MEMBERS PRESENT: Mayor Art Prochaska Alderman Joe Besco Alderwoman Val Burd(left at 7:05 p.m. - sick) Alderman Larry Kot Alderwoman Rose Spears • Alderman Rich Sticka Alderman Paul James Alderwoman Wanda O'hare CITY STAFF PRESENT: City Treasurer Bill Powell City Administrator Tony Graff City Attorney Dan Kramer Police Chief Harold Martin Parks&Recreational Director Laura Brown Finance Director Traci Pleckham Executive Director of Yorkville Economic Development Commission Lynn Dubajic (arrived at 7:45 p.m.) GUESTS: See attached list. This meeting was called to order at 7:00 p.m. PRESENTATION: John Watson, head of the environmental law practice of Gardner, Carton & Douglas, 191 N. Wacker Drive, Suite 3700, Chicago, Illinois 60606. Draft Pollution Ordinance Mr. Watson, who is proposing to draft an ordinance for the Pollution Control Facility Siting, referenced his letter addressed to Mr. Anton Graff, City Administrator, dated August 19, 2003. This letter has an attachment that contains general criteria as to who can request a siting, the public hearing process which is mandated by Illinois law and who in the municipality makes the decision for granting the siting. Mr. Watson stated that the Illinois Environmental Protection Act does require landfill operators to get approval from their local municipality before developing a site. This act includes landfills, solid waste and storage facilities, waste transfer stations, waste treatment plants, and recycling centers who do not sell petroleum products for retail. It defines the process required for landfill siting: completing the application, notifying local residents and conducting a public hearing. The public hearing would allow review of public safety concerns. Mr. Watson stated that municipalities are not required under this statute to set up their own ordinance, but the reasons for doing so would be to govern the application process, establish a fee structure to cover these costs, define who makes the decisions and maintain procedural consistency. The overall advantages, for doing this, he stated, would be to have control over the entire process and maintaining a"level playing field" for all. Administrator Graff stated that he, Attorney Dan Kramer and the Mayor are currently interviewing Mr. Watson's firm to decide if they will be retained. The cost, he says, would not exceed$10,000. This estimate may change, however if his firm encounters unanticipated circumstances during the administrative review and public comment process. Administrator Graff asked the Council to decide if they want to proceed with the drafting of the ordinance and approve of the costs involved. This issue had first been presented in the Economic Development Committee. Mayor Prochaska pointed out that, without the ordinance in place, decisions would be at the will of the state statute. He further stated that the reason this issue came up, was that there is an existing compost facility and an old landfill in the City's planning area. There has also been talk of setting up a transfer station and a recycling center. The Mayor would like to see a guide to follow with respect to handling these types of agencies, including the possibility of requiring they be located a designated distance from local housing. Alderman Kot expressed a concern with the fact that different municipalities have different ordinances. He would like to see a county-wide set of rules for the siting process, if for example, a landfill site were to be set up just across the Yorkville border. Attorney Kramer's response was that the City of Yorkville would still not have control over what goes on within another City's boundaries. Attorney Kramer recommended that an ordinance be in place, and not done as a matter of annexation agreement, since an environmental law firm would still be needed to be called in to do the statutory siting hearing. Administrator Graff indicated that there is a Kendall County Solid Waste Plan in place which specifically indicates that waste transfer stations would be preferred over landfills. He believes that there would be an interest in waste companies to move into this area, which is why an ordinance is being considered at this time. He stated that Kendall County encourages local municipalities to have an ordinance to oversee solid waste management. Attorney Watson stated that most municipalities have their own siting ordinance, and suggested that we use other communities as a model by adopting key elements of their ordinance. Mr. Graff stated that a public hearing should be conducted before the passing of the ordinance, which is not a legal requirement, but just done as a matter of practice. Both Attorney Watson and City Attorney Kramer strongly recommended that this be done. Another point Mr. Graff brought up, was the fact that the state statute allows waste handling permits to be transferred to another agency. With an ordinance in place, the City would be able to force the new agency to apply for a new permit or undergo a review process to determine if they meet the same criteria, thus maintaining control over new agencies that come in. Mayor Prochaska asked the Council to determine if they wish to include the costs involved with drafting an ordinance of this type when the second half of the budget is determined. Alderman Kot asked to see a detailed breakdown of the $10,000 fee including the number of hours they anticipate this to take. Administrator Graff stated that the drafting of the ordinance would be under $2500, as Attorney John Watson had proposed. Mr. Watson stated that the remainder of the fees would cover the number of hearings and the time spent to respond to those who raise questions and concerns. Alderwoman Spears asked how many hearings are expected. Mayor Prochaska stated that he foresees at least two hearings: one to cover questions raised by the public, the second to answer those questions. Alderman James asked what needed to be deferred from the current budget to allow for this expense. The Mayor indicated that it would be paid out of expected revenues collected by the City, which is why a second review of the budget is done. Administrator Graff indicated that money was budgeted under the zoning portion of the budget that allocates $6,000 for legal fees. He indicated that to date, less than $1,000 from this fund has been spent. Both Alderman Sticka and Alderwoman Ohare agree that this should be reviewed for budget. Mayor Prochaska asked Administrator Graff to review with Attorney Watson the Council's requested itemization of expected expenses and be prepared to present this again to the Council. PRESENTATION: John Weber,partner of the firm of PTW Accounting & Management, Oakbrook, Illinois Draft 2002-2003 Audit The Financial Statement, which was the first item reviewed by Mr. Weber includes the independent auditor's report. On this, he gives his unqualified opinion of the financial statement. Page 3 and 4 reflects the combined balances, which includes the general fund reflecting an unrestricted fund balance of$954,000.00. The total fund balance was $1,023,000.00, which did decrease during the year by approximately$290,000.00. This was reflected on Statement 2 on page 5 of the financial statement. Mr. Weber did indicate that the fund is in good shape. He explained that Special Revenue, Debt Services and Capital Projects Fund is a grouping of many individual funds. More detailed information on that is on the back of the report. Page 6 and 7 is the Budget and Actual Statement Fund, which shows the spend down of the general fund fund balance. This was originally budgeted by the Council last year for approximately $618,000.00. Only $289,638 of this was used this year, as this was the actual loss on the previous statement. Thus, the revenues are more positive then was anticipated from the amount that was originally budgeted. Expenditures were $176,000.00 less than budgeted. Page 8 is an income statement for the Enterprise (Water) Fund which shows the activity for the water fund, as well as the non-expendable trust fund. This reflects a net income of$431,000.00 for the year. He recognized that the City has been working toward improving that. The rest of the report contains footnotes that explain in detail the revenues and expenditures from the various funds and the budget-to-actual figures. Mr. Weber stated that in Fiscal Year 2003, he brought to the City's attention the fact that the accounting policy for property taxes needed to be corrected. Mr. Weber gives a brief background as to why this issue was brought up. He stated that the Government Accounting Standard Board sets policies for government accounting across the United States. They do not define policies for individual states. Illinois is the only state in which property taxes are a year behind. In attempt to create conformity with the other states, the Illinois CPA Society issued what is called a"Position Paper" which recognizes those revenues received from property taxes 60 days into the next fiscal year. This, he stated, is an acceptable and proper method of accounting. Therefore, May and June's property tax collection in 2003 were applied to the financial statement ending April 30, 2003. However, as Mr. Weber further explained, this Position Paper really refers to the "intent" of the government as to which fiscal year they actually spend that money. In Yorkville, the money collected in 2003 is being used to pay the 2004 bills. This has had an affect on the general fund balance of $415,000.00, which is an accumulative figure, accrued over many years. Instead of the fund balance in the general fund being $1.3 million, it is at $975,000.00 due to that accounting change. This explains the change in the fund balance from last year. It is Mr. Weber's opinion that this is the proper way to handle those revenues, and will not have any effect on future fiscal years, since this is just a one-time adjustment. Mr. Weber pointed out that on Page 26, there was new information received regarding the employee pension plan: Those funds are fully insured and collaterized. Therefore, the figure shown of$631,840.00 under Category 3 will be changed to $121,000.00. Upon Alderman Sticka's inquiry, it was confirmed by Mr. Weber that the City is doing quite well with respect to revenues. He believes that Ms. Pleckham is doing a great job working with everyone to gather the information required and with the improvements done on the recently implemented financial program. Mayor Prochaska asked, with respect to page 6, under section General Ledger Activity Monitoring, if the $6,088 from the Fox Industrial Fund was ever balanced. The Mayor requested Mr. Weber to provide direction as to what is considered"a reasonable amount of time"to correct a fund out of balance. Mr. Weber's response was that a fund-should never be out of balance, and a transaction history should be reviewed and monitored by someone other than the person entering the transaction. "In essence," he stated, "a second pair of eyes should always oversee all entry transactions." Alderwoman Ohare read the last sentence on page 7 of the Management Letter which states, "Fixed assets, including infrastructure, will need to be capitalized and depreciated, which may require the City to do a great deal of research." She inquired of Mr. Weber if this had been done. Mr. Graff, Mayor Prochaska and Mr. Weber all confirmed that the City has made considerable headway toward completing this task. Mr. Weber points out that the portion referring to Fringe Benefits on pages 8 and 9, was added as a result of the various seminars he has attended wherein IRS presenters have discussed the possibility of changing rules about municipally-owned vehicles and their use by City employees. Alderwoman Spears inquired if the proper recording for fringe benefit calculations have taken place for those who are using vehicles, as was previously discussed last year in January. Mr. Graff's response was that he did verify in a recent meeting that Kim King did gather some data, but was awaiting direction from the accounting firm on how this was to be calculated. Therefore, no calculations where done for the Engineering Department. For the years that this went unreported, Mr. Graff is asking guidance from Mr. Weber's firm on how to now report this. In the past, Mr. Graff reported this benefit on his own taxes. Mayor Prochaska stated that is the reason why this detail has been included in the Management Letter. This will ensure consistent reporting of all employer-provided vehicles. Lastly, Administrator Graff pointed out a math discrepancy on Page 6 of the Financial Statement, which will be corrected before this can be reported by the deadline of October 31, 2003. He welcomes the Council to contact him if any other discrepancies are found. MAYOR Prairie Parkway TAG Update The Mayor informed the Council that he has been chosen to represent the Kendall County Mayor and Managers group to serve on a technical advisory board for Prairie Parkway. From a recent meeting attended, he relays the information to the Council that DOT has hired a consultant to do an assessment of needs. This will require reviewing local municipalities' comprehensive and transportation plans, population projections and employment projections. This will also serve as a planning tool to determine if in fact proposed projects are needed. Currently, they are working on Part A of three parts, which will analyze the future and existing condition of roads and if improvements should be made, including the need for public transportation in a given area. If it is determined that there is a need, then a more extensive study will be conducted, which is what Part B will consist of. It will cover corridor studies, vocation screening and detailed engineering. The advisory board welcomes input. The Mayor stated that if anyone wants to visit their website, they would have the ability to log their comments at that time. Their website is www.prairieparkway.com. The Mayor asked if the Council is interested, he could arrange to have them give a presentation in a future committee meeting. IMLRMA Revised Intergovernmental Contract and By-Laws Mayor stated that the IML Risk Management Association has sent a copy of the Intergovernmental Contract with its By-Laws. This was reviewed in depth by Mr. Kramer. Mr. Kramer stated that this Contract reflects only organizational and definitional-type changes. This lends him to believe that this was re-written to alleviate any references to them being, as he describes, "a liability insurance company". This is also reflected in the language that is stressed in the Illinois Tort Immunity Act. Mr. Kramer believes this is a result of the huge influx of Tort Immunity cases. In his opinion, the decisions that have been made in the past, have not been consistent. It is his understanding after reviewing the Contract, that it was written to protect the provider from Courts who might think that a party would have liability with the City just because they have liability insurance, thus giving the false sense of having tort immunity. And only after the Court has found that the claiming party does not have tort immunity,the insurance company would then cover the claim. This Contract has to be approved by October 1st, 2003, which is just an update of their original agreement. This does not obligate the City to commit to this insurance company past December 1, 2003. Tracy Pleckham stated that other providers are currently being reviewed. Alderman Sticka asked Ms. Pleckham to give her opinion of the provider we currently have, with respect to the service they have provided. She indicated that there have been delays in their response time. Mr. Graff has had to, on a few occasions, addressed these issues with Mr. Block of the insurance company with respect to claims that have been filed. He stated that the risk management and safety training they have provided has been very useful to Mr. Dhuse, Public Works Director, and will also be beneficial to his new staff members. Laura Brown indicated that this provider has assisted with safety instructions with respect to playgrounds. Mr. Graff stated that Mr. Block was made aware that the Council would be reviewing their performance, as is done with any contracted company at designated time intervals. Mr. Block welcomed a review of other providers, and even provided Ms. Pleckham a"checklist" of the benefits they offer to compare against others in the market. Mayor Prochaska asked the Council to keep in mind while reviewing other providers, this provider's stance on tort immunity. He would like to avoid having Council make decisions in lieu of the insurance company who have chosen not to respond to these types of claims. He further stated the goal of the Council should be to have a provider that would work in succint with the Council's objectives. Attorney Kramer feels that our City's elected officials require higher standards from the insurance company since they are the ones who have to respond to the taxpayers. He would like to see the claims adjusters be open to discussions before they make their final decisions. Attorney Kramer will issue an opinion letter on this matter. This will go to City Council for consent agenda. PUBLIC WORKS COMMITTEE Human Resource Committee-List of Street Name Nominees(PW 8/25/03) The Human Resource Committee has prepared a Memorandum which lists additional street name nominees. They are in the process of reviewing this list to ensure that there is no duplication to a street name already in existence. The name"Wheeler" was an example of a name submitted,but a street with this same name is already in existence, as Joe Wywrot, City Engineer points out in his memo to Tony Graff. Alderman James asked who makes the recommendation as to what part of the name is actually decided upon, when both first and last names are submitted. Mayor Prochaska agreed that this was a good policy question that needs to be addressed. The Mayor feels that names that are selected should have a documented history about the person for which the street name was chosen. It was his recommendation that the library should maintain this historical documentation, such as including the short paragraph about the person that accompanies each nomination submitted. Alderman Kot recommended that a duplicate street sign be purchased by the developer when a name is chosen for the purpose of presenting it to the family as a"street-dedication". This would have to be defined in a policy as to how it should be done. The Council approved this current list of proposed street names, and placed this on consent agenda. Water Conservation Ordinance with Sod Permit Application (PW 6/23/03 & COW 7/15/03) Alderman Besco indicated that this issue was put on hold due to the language on Page 3, Section 4, Part A of this Ordinance. This specifically refers to prohibiting sod laying, lawn seeding and the planting of landscaping for the establishment of a new lawn or landscape from July 1 st through August 31st each year. He raised the issue in his Committee that this type of restriction would put a burden on those with new lawns which prohibits them from watering beyond the normal allowance. Mr. Graff pointed out by that there is an allowance for those with new sod coming in, which is reflected under Item 2 of Part B of this same section. This specifically states that once new sod or seed has been placed, watering for a total of ten days will be allowed during that time period. Attorney Kramer's concern is the inconsistency that exists within Section A that states that planting from July 1 st through August 31st is strictly prohibited, but the following paragraph contains language which allows for watering new sod or seed. He stated that one or the other paragraph will need to be deleted. It was determined by the Council to have Eric Dhuse give a response with respect to what his original intention was when this was drafted. Another discrepancy was found by Mr. Powell on page 6, item lc. and item 2 on the same page, wherein the fines for the offense of violating the ordinance indicates $500 in the first paragraph and $750 in the next. Alderwoman Spears raised the question of which department will be responsible for enforcing this ordinance, Public Works or the Police Department. To respond to Alderwoman Spears' inquiry,Attorney Kramer references the provision on page 5 of this proposed Ordinance that states, "Any City employee or officer may, at the direction of the City Mayor, notify and warn any Person of the effect of said Emergency Proclamation and direct the said Person to comply with said watering or sprinkling restrictions. If any said Person, after having first been warned about said restrictions of the Emergency Proclamation, shall be deemed to be in violation of this Article." Administrator Graff stated that this issue needs addressing, no later than January 1st, 2004, in spite of the fact that the watering and planting season has passed. This, he stated, is essential information for developers to be able to educate their sales staff who can relay these restrictions to potential buyers. Since Mr. Dhuse was not in attendance during this meeting, it was suggested by Attorney Kramer that Administrator Graff contact him for clarification of these discrepancies. The Sod Watering Permit will need to be revised as well. This issue will return to the next C.O.W. meeting after clarification with Mr. Dhuse and subsequent revisions. Certificate of Occupancy-Site Inspection Form This issue was brought to the attention of Mr. Graff by Joe Wywrot, City Engineer. Mr. Wywrot is proposing that a site inspection form be used before the Certificate of Occupancy is issued on new homes and commercial property. This inspection could be performed by Engineering and Public Works personnel to allow repairs by the builder before a final Certificate of Occupancy is issued. This would replace the old method of having each department (such as the Water and Engineering Department), performing only their portion of the inspection. The main concern Mr. Graff had with this process, was the lack of formal communication between departments before the Building Department issued their Certificate of Occupancy. This documentation will formalize the procedures for corrections that need to be done by the builder for items that were either broken or done incorrectly during the course of construction. This documentation is vital to both Bill Dettmer, Building Inspector and Attorney Dan Kramer. The Mayor pointed out that this will serve as a record of the condition of the property, if, for example, an owner made a claim that the defect(s) occurred before he/she took occupancy. This form states on the bottom that it, "does not relieve the builder/developer of responsibility should a problem occur at a later date." And, has a disclaimer that "this checklist is for the purpose of occupancy only, not an acceptance of improvements." It was the recommended by the Public Works Committee that this inspection process begin on October 1, 2003. This issue was placed on consent agenda. ECONOMIC DEVELOPMENT COMMITTEE PC 2002-06 Menard's Residential Preliminary Plan (EDC 9/15/03) Kevin Biscan, of Smith Engineering reviews his preliminary plat with the Council which details the residential portion of the Menard's property,just east of the recently-opened store. He stated that the total parcel size is approximately 142 acres. This parcel will contain single family lots, each with 12,000 square feet. Also included in this parcel is a portion of land that will be used for town home development in the future, which will be part of this same subdivision. He will be requesting preliminary plat and plan approval at the following week's City Council meeting. Mr. Biscan indicated that Joe Wywrot is currently reviewing the engineering plans after his requested revisions were done by his firm. This development, he indicated, will complete the McCue Road extension(with asphalt) from Countryside to Kennedy Road. A three-lane improvement of curb and gutter will be added, which, he anticipates will result in a slower speed limit to 35-40 mph on Kennedy Road. As a result of this development, an oversized sanitary sewer and water main and deepened sanitary sewer will be done to the northeast section of the site for future extension. This plan was presented to the Plan Commission last week. The vote stood at a five to three vote, with five voting "no"to the preliminary plat. Mr. Sticka pointed out that the vote was to accept the preliminary plan, subject to staff review. Due to the poor acoustics at the Beecher Center, Mr. Sticka was unable to hear comments made by the members to discern the reasons for such differences in opinions. It was Mayor Prochaska's understanding that members did not have sufficient time to review the materials presented to them to make an informed decision. As a status update, Administrator Graff indicated that the annexation agreement has been completed, the exhibits have been delivered to the staff, and a staff review will take place with Mike Schoppe and Ana(last name?) to approve those exhibits before he records the annexation agreement with the County. Mr. Graff stated that he would give the notes from this meeting to City Council for their review. Further, Mr. Graff stated that the issues that have already been worked out include the fire station site, including language with respect to the park facility building for the possibility of obtaining materials from Menard's,the architecture standards of the town homes, safety concerns resulting in the Kenney Road improvements, the extension of the Countryside interceptor and technical utility issues (sizing of pipes for the overall water plan). Any future issues that arise will be communicated to the Council members. With respect to designating street names, which is done in the preliminary plat process, the list of historical family names have been submitted to Menard's for selection. They have proposed the name "Prairie Meadows". It was Mayor Prochaska's suggestion that the language of name selection would be included in the Motion to accept the Preliminary Plat. This would be to designate one street name in the single family area and one in the multi-family area. This issue will go to City Council for vote on the Preliminary Plat and Plan and the Economic Development Committee's agenda for the following Tuesday(September 23, 2003). PUBLIC SAFETY COMMITTEE New Sergeant's Position Request(PS 8/28/03) Alderman Kot referred to the memo from Chief Martin dated September 12, 2003, that outlines the reasons for his request for a new sergeant position. Currently there are four sergeants and four shifts. One sergeant is not only responsible for covering his shift, but also the extensive list of administrative duties, as detailed in the memo. Alderman Kot's committee recommends that this new position be filled provided that there is money in the current budget to fund this. With respect to the new budget, funds will need to be allocated. According to his memo, the Chief met with Traci Pleckham to determine where the additional money for the increased salary would come from. It was determined that it could be taken out of the Over-Time Budget line item. The Chief is proposing to promote this person on or about November 25th, 2003, to coincide with the completion of the FTO training period that two new officers will have completed. Alderman Kot that there is a valid and current promotion list available. Mayor Prochaska advised that this issue will be placed on the consent agenda with a date for promotion on or before December 1, 2003, as recommended by Attorney Kramer. ADMINISTRATION COMMITTEE Ordinance Amending City Code to Allow Telephone Conference Voting by Aldermen (Admin. 9/11/03) Alderwoman Spears stated that her Committee did recommend to move forward with this Ordinance. She stated that Attorney Kelly Kramer researched other municipalities' Ordinances for telephone conference voting. Many of the requirements in other municipalites' Ordinances were reviewed with the Council, such as a distance requirement. This specifically states that the member would have to be a pre-designated distance away from the meeting before they would be allowed to phone in their vote. They have chosen not to adopt this requirement. It was determined however, that they would require a maximum attendance of three members at each meeting. A speaker phone, which has been ordered, would be required to allow this process to occur. It is a legal requirement that the non-present member(s)must identify himself/herself when speaking. And respectively, the members who are present must acknowledge the identity of the person speaking on the phone. This is a legal requirement as specified by the Attorney General's rules governing telephone conferencing and voting. For the purpose of minute taking, the person on the phone will be acknowledged as being present for that meeting, and will be expressed as such in the text of the minutes. It was decided at this time, that there is no limitation as to the number of times a member can call in, but will the policy will be reviewed again if this becomes habitual for any one member. The Committee recommended putting this on consent agenda. PARK BOARD There was nothing to report at this time. ADDITIONAL BUSINESS Attorney Kramer advised that the City of Plano Well transaction was closed this week with no problems and the check was delivered to Traci Pleckham. Alderwoman Spears asked if an employee suggestion box will be put to use. In response to this, Mayor Prochaska indicated that there is an Employee Assistance Program already implemented that serves to handle issues and complaints from employees. He feels that this is a better way of serving employees who have suggestions or a dispute. Alderwoman Spears' response was that this was not to be utilized for the purpose of rendering complaints, but instead as an"idea box" for suggestions and resolutions for which they would be receive recognition for good ideas used. Alderwoman Spears stated that it was previously recommended by Attorney Kelly Kramer that only a limited and designated number of people (along with the Mayor) would be in charge of reviewing the suggestions from the box. She further suggested that they would be responsible for bringing these suggestions to the applicable department head or committee. Mayor Prochaska stated that there needs to be guidelines stated in a policy as to how this is to be handled. Language would include who is designated to handle these suggestions, how often suggestions are reviewed, and what kind of response time is expected. Administrator Graff stated that the Employee Assistance Program has other ideas as to how good ideas can be solicited from employees, such as surveys. He is concerned with the implications of putting up a suggestion box, after conferring with the City's labor attorney who approaches this with much trepidation. He recommended that indeed a policy for handling this should be established, and no suggestion should be submitted without a signature. Issues of civil rights could possibly come in to play, if not handled appropriately and within the guidelines of the law. Mayor Prochaska would like to set up a meeting with the labor attorney to get his input. He recommended that a representative of the Employee Assistance Program speak at an upcoming Committee meeting to discuss these factors in detail. Alderwoman Spears also inquired if information will be received by the members on the state statute for disposal of city property. The Mayor's response was that this information is currently being gathered. Alderman James updated the Committee members on the new park programs, including day trips, some of which will be in conjunction with Oswego Park District's schedule. He recommended members to watch for the flyers that are being distributed on these new programs and ideas. Mayor Prochaska brought a flyer from the Kane County 20-30 (??) Transportation Plan Update. There will be an Open House on this at the Kane County Government Center. Much of the input comes from the Kane County Council of Mayors, of which he is a member. Current planning issues, such as collector roads, Prairie Parkway impact corridor, etc. are discussed at these meetings. Chief Martin reminded those that the graduation for the Y.P.D. would be September 30, 2003. Lynn Dubajic stated that she hoped everyone received their invitation to their Annual Meeting on October 15, 2003, and hopes that everyone will be able to attend. Administrator Graff stated that with respect to the Spring Street restoration and landscaping issue that was previously brought up by Wanda Ohare, the developer has communicated that they will re-sod four lawns with all four people equally sharing the cost. The homeowners did request compensation for watering and fertilizing that was done. It was negotiated with the homeowners and agreed to compensate each with a $600 maintenance payment. The homeowners will sign the release, as requested by the developer. Homeowners asked that the area be marked with a sign to reflect that it has been re-sod. This project should be started at the end of the week. The meeting was adjourned at 9:10 p.m. Respectfully submitted by Gail-Marie Denton. Meeting Adjourned at 9:25 p.m. DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000_WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT AATC AURORA AREA TOURISM COUNCIL SEPT LIDIAS 09/30/03 01 SEPT. LIDIA'S HOTEL TAX 0111065005844 11/10/03 54.00 INVOICE TOTAL: 54.00 SEPT-SUPER 8 09/30/03 01 SEPT SUPER 8 HOTEL TAX 0111065005844 11/10/03 1,348.81 INVOICE TOTAL: 1,348.81 VENDOR TOTAL: 1,402.81 ACKLJ ACKLAND, JEFF 110103 11/01/03 01 VISION ASSISTANCE 0111050005205 11/10/03 140.00 INVOICE TOTAL: 140.00 VENDOR TOTAL: 140.00 ALTENERG ALTERNATIVE ENERGY SOLUTIONS 4879 10/13/03 01 CITY HALL GENERATOR 1600075007203 11/10/03 298.00 INVOICE TOTAL: 298.00 VENDOR TOTAL: 298.00 ARCH ARCH PRINTING 105076 10/09/03 01 NEWSLETTERS 5100065005809 11/10/03 1,776.00 INVOICE TOTAL: 1,776.00 VENDOR TOTAL: 1,776.00 AROLAB ARRO LABORATORY, INC. 31502 10/09/03 01 WATER SAMPLES 5100065005822 11/10/03 115.50 INVOICE TOTAL: 115.50 31537 10/17/03 01 WATER SAMPLES 5100065005822 11/10/03 66.00 INVOICE TOTAL: 66.00 31574 10/24/03 01 WATER SAMPLES 5100065005822 11/10/03 66.00 INVOICE TOTAL: 66.00 VENDOR TOTAL: 247.50 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT ATLAS ATLAS BOBCAT B84728 10/29/03 01 FILTERS/BOLTS/NUTS 0141062005408 11/10/03 424.68 INVOICE TOTAL: 424.68 VENDOR TOTAL: 424.68 ATT AT&T 101303 10/13/03 01 AT&T 0111062005436 11/10/03 33.19 02 AT&T 5100062005436 33.19 03 AT&T 0121062005436 33.17 INVOICE TOTAL: 99.55 VENDOR TOTAL: 99.55 AURBLA AURORA BLACKTOP 13162 10/02/03 01 SURFACE 0141065005804 11/10/03 241.55 INVOICE TOTAL: 241.55 13280 10/23/03 01 WHEELER DUMP CHARGES 0141075005419 11/10/03 40.00 INVOICE TOTAL: 40.00 VENDOR TOTAL: 281.55 BOCGASES BOC GASES 29254217 09/13/03 01 ARGOSHIELD 0141065005804 11/10/03 65.03 INVOICE TOTAL: 65.03 29404649 09/25/03 01 DYLINDERS 0141065005804 11/10/03 6.66 INVOICE TOTAL: 6.66 VENDOR TOTAL: 71.69 BROWNL BROWN, LAURA 110303 11/03/03 01 VISION ASSISTANCE 0111050005205 11/10/03 261.00 INVOICE TOTAL: 261.00 VENDOR TOTAL: 261.00 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT CBI CB&I #8 10/17/03 01 PAYOUT #8 4100075007504 11/10/03 54,387.50 INVOICE TOTAL: 54,387.50 #9 10/23/03 01 PAYOUT #9 4100075007504 11/10/03 57,707.93 INVOICE TOTAL: 57,707.93 VENDOR TOTAL: 112,095.43 CENLIME CENTRAL LIMESTONE COMPANY, INC 102703 10/27/03 01 CA6 5100065005817 11/10/03 1,597.27 INVOICE TOTAL: 1,597.27 VENDOR TOTAL: 1,597.27 COMED COMMONWEALTH EDISON 101703 10/17/03 01 ELECTRICITY 5100062005435 11/10/03 7,768.39 INVOICE TOTAL: 7,768.39 102203 10/22/03 01 ELECTRICITY 0141062005435 11/10/03 1,267.93 INVOICE TOTAL: 1,267.93 102803 10/28/03 01 ELECTRICITY 0141062005435 11/10/03 1,781.04 INVOICE TOTAL: 1,781.04 102903 10/29/03 01 ELECTRICITY 0141062005435 11/10/03 139.29 INVOICE TOTAL: 139.29 1029A 10/29/03 01 ELECTRICITY 0141062005435 11/10/03 13.45 INVOICE TOTAL: 13.45 103003 10/30/03 01 ELECTRICITY 0141062005435 11/10/03 5.86 INVOICE TOTAL: 5.86 1030A 10/30/03 01 ELECTRICITY 0141062005435 11/10/03 94.97 INVOICE TOTAL: 94.97 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000_WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT COMED COMMONWEALTH EDISON 10305 10/30/03 01 ELECTRICITY 0141062005435 11/10/03 296.54 INVOICE TOTAL: 296.54 VENDOR TOTAL: 11,367.47 DELAND DELANEY, DAVID 102903 10/29/03 01 DENTAL ASSISTANCE 0111050005205 11/10/03 299.00 INVOICE TOTAL: 299.00 VENDOR TOTAL: 299.00 DEUCHEN DEUCHLER ENVIRONMENTAL, INC. 3808 09/30/03 01 RADIUM SLUDGE SAMPLING 3700062005401 11/10/03 1,076.11 INVOICE TOTAL: 1,076.11 VENDOR TOTAL: 1,076.11 DEUCLER DEUCHLER, WALTER E. ASSOC. 10352 09/30/03 01 ROB ROY CREEK 3700062005401 11/10/03 5,023.65 INVOICE TOTAL: 5,023.65 10353 09/30/03 01 COUNTRYSIDE INTERCEPTOR 3700062005402 11/10/03 3,349.11 INVOICE TOTAL: 3,349.11 10354 09/30/03 01 HYDRAULIC INTERCEPTOR 3700062005406 11/10/03 415.63 INVOICE TOTAL: 415.63 10355 09/30/03 01 SEWER USE RATE STUDY 3700062005401 11/10/03 3,393.38 INVOICE TOTAL: 3,393.38 10356 09/30/03 01 BRUELL PUMP STATION 3700062005405 11/10/03 28,178.18 INVOICE TOTAL: 28,178.18 10357 09/30/03 01 WOODWORTH LAYOUT 3700062005405 11/10/03 1,943.37 INVOICE TOTAL: 1,943.37 VENDOR TOTAL: 42,303.32 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT DLT DLT SOLUTIONS, INC. 179700 10/14/03 01 SUBSCRIPTION 0115062005411 11/10/03 108.00 INVOICE TOTAL: 108.00 VENDOR TOTAL: 108.00 EEI ENGINEERING ENTERPRISES, INC. 27307 10/29/03 01 E.W.S.T_ FACILITY 4100075007504 11/10/03 2,526.89 INVOICE TOTAL: 2,526.89 27308 10/29/03 01 LIBERTY ST. WATERMAIN 4100061005410 11/10/03 9,348.71 INVOICE TOTAL: 9,348.71 27309 10/29/03 01 MILL & VANEMMON WATERMAIN 4100061005410 11/10/03 16,488.75 INVOICE TOTAL: 16,488.75 27310 10/29/03 01 WESTBURY VILLAGE 0100013001372 11/10/03 1,888.50 INVOICE TOTAL: 1,888.50 27311 10/29/03 01 RADIUM VIOLATION RESPONSE 4100061005401 11/10/03 279.00 INVOICE TOTAL: 279.00 27313 10/29/03 01 RAINTREE VILLAGE 0100013001372 11/10/03 670.50 INVOICE TOTAL: 670.50 27314 10/29/03 01 BRISTOL CLUB 0100013001372 11/10/03 666.00 INVOICE TOTAL: 666.00 27315 10/29/03 01 WINDETT RIDGE 0100013001372 11/10/03 1,491.75 INVOICE TOTAL: 1,491.75 27316 10/29/03 01 GRANDE RESERVE 0100013001372 11/10/03 2,029.50 INVOICE TOTAL: 2,029.50 27317 10/29/03 01 KYLAN'S RIDGE 0100013001372 11/10/03 46.50 INVOICE TOTAL: 46.50 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES, INC. 27318 10/29/03 01 G.I.S. DATABASE CONSTRUCTION 0141065005421 11/10/03 14,271.40 INVOICE TOTAL: 14,271.40 27319 10/29/03 01 FISCHER PROPERTY 0100013001372 11/10/03 328.50 INVOICE TOTAL: 328.50 27320 10/29/03 01 RUNGE PROPERTY 0100013001372 11/10/03 1,734.75 INVOICE TOTAL: 1,734.75 27321 10/29/03 01 WELL 3 & 4 4100061005401 11/10/03 3,145.00 INVOICE TOTAL: 3,145.00 27322 10/29/03 01 SOUTH WATER STORAGE TANK 4100061005410 11/10/03 1,653.51 INVOICE TOTAL: 1,653.51 27323 10/29/03 01 SOUTH BP/PRV STATION 4100061005410 11/10/03 1,671.80 INVOICE TOTAL: 1,671.80 27324 10/29/03 01 SOUTH PRV STATION 4100061005410 11/10/03 3,675.78 INVOICE TOTAL: 3,675.78 27325 10/29/03 01 WELL NO. 7 4100061005410 11/10/03 5,348.00 INVOICE TOTAL: 5,348.00 27326 10/29/03 01 WELL NO. 7 HOUSE 4100061005401 11/10/03 24,036.39 INVOICE TOTAL: 24,036.39 27327 10/29/03 01 N.E. ELEVATED WATER TANK 0100013001372 11/10/03 1,300.00 INVOICE TOTAL: 1,300.00 27328 10/29/03 01 WELL NO. 8 0100013001372 11/10/03 3,770.00 INVOICE TOTAL: 3,770.00 27329 10/29/03 01 WELL NO. 9 0100013001372 11/10/03 450.00 INVOICE TOTAL: 450.00 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES, INC. 27330 10/29/03 01 GALENA ROAD WATERMAIN 0100013001372 11/10/03 5,020.96 INVOICE TOTAL: 5,020.96 27331 10/29/03 01 CALEDONIA 0100013001372 11/10/03 2,065.50 INVOICE TOTAL: 2,065.50 27332 10/29/03 01 DHUSE PROPERTY 0100013001372 11/10/03 291.75 INVOICE TOTAL: 291.75 27333 10/29/03 01 ROUTE 47 WATERMAIN 4100075007504 11/10/03 5,599.50 INVOICE TOTAL: 5,599.50 VENDOR TOTAL: 109,798.94 ELAN ELAN FINANCIAL SERVICES 100203 10/02/03 01 A.O.L. 0111062005436 11/10/03 23.90 02 A.O.L. 5100062005436 47.80 03 A.O.L. 0121062005436 23.90 04 REC A.O.L. 0100013001372 23.90 05 HALLOWEEN EGG HUNT SUPPLIES 0100013001372 159.60 06 LUNCHEON-FUTURE METRA STATION 0111064005605 54.48 07 QUARK EXPRESS CLASS 0100013001372 193.00 08 FRIDGE WATER FILTERS 1600062005416 128.16 09 HOLDER 0100013001372 27.49 10 FLOWERS - O'HARE 0111064005607 33.00 11 IML - BERGHOFF RESTAURANT 0111064005605 460.23 12 FLOWERS - PLECKHAM 0111064005607 21.75 13 FUEL PUMP ASSEMBLY 5200062005422 134.73 14 BOOK 0115064005616 45.00 INVOICE TOTAL: 1,376.94 VENDOR TOTAL: 1,376.94 FEWHEAT F.E. WHEATON & CO., INC. 501831 10/14/03 01 LUMBER 0141062005408 11/10/03 83.87 INVOICE TOTAL: 83.87 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT FEWHEAT F.E. WHEATON & CO., INC. 502211 10/14/03 01 LUMBER 0141062005408 11/10/03 58.34 INVOICE TOTAL: 58.34 VENDOR TOTAL: 142.21 FIRST FIRST PLACE RENTAL FP141624 10/29/03 01 TUNE UP 5100065005804 11/10/03 74.94 INVOICE TOTAL: 74.94 FP141750 10/31/03 01 CORE DRILL/DIAMOND CORE 0141062005434 11/10/03 82.50 INVOICE TOTAL: 82.50 VENDOR TOTAL: 157.44 FPT&W PTW & CO. 7815 10/21/03 01 F/Y 02-03 AUDIT 0111061005304 11/10/03 557.38 INVOICE TOTAL: 557.38 VENDOR TOTAL: 557.38 FVTA FOX VALLEY TROPHY & AWARDS 17712 10/22/03 01 NAME PLATES/WALL HOLDERS 0121065005804 11/10/03 116.00 INVOICE TOTAL: 116.00 17715 10/23/03 01 CERTIFICATE PLAQUES 0121065005804 11/10/03 20.00 INVOICE TOTAL: 20.00 VENDOR TOTAL: 136.00 GALLS GALL'S INC. 567316960 10/30/03 01 RAINCOAT/COVERALLS 0121062005421 11/10/03 154.46 INVOICE TOTAL: 154.46 VENDOR TOTAL: 154.46 GIPED GIPE, DINA DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT GIPED GIPE, DINA 100803 10/08/03 01 MINUTES 0111062005401 11/10/03 45.00 INVOICE TOTAL: 45.00 102503 10/25/03 01 MINUTES 0111062005401 11/10/03 35.00 INVOICE TOTAL: 35.00 102603 10/26/03 01 MINUTES 0111062005401 11/10/03 45.00 INVOICE TOTAL: 45.00 VENDOR TOTAL: 125.00 GRTAMLES GREATAMERICA LEASING CORP. 3400004 10/27/03 01 COPIER LEASE 0111062005412 11/10/03 1,615.60 INVOICE TOTAL: 1,615.60 VENDOR TOTAL: 1,615.60 HEITKOTT HEITKOTTER, INC. 3449 10/28/03 01 CITY HALL CONCRETE WALL 1600075007202 11/10/03 1,033.00 INVOICE TOTAL: 1,033.00 VENDOR TOTAL: 1,033.00 HENNE HENNE CONSTRUCTION & ELECTRIC SEE ATTCH 09/30/03 01 VARIOUS LIGHT REPAIRS 0141062005415 11/10/03 983.17 INVOICE TOTAL: 983.17 SEE LIST ATTACH 10/31/03 01 VARIOUS LIGHT REPAIRS 0141062005414 11/10/03 1,156.38 INVOICE TOTAL: 1,156.38 VENDOR TOTAL: 2,139.55 HOLSEPT HOLLEY SEPTIC SERVICE 1709 10/15/03 01 PUMP PARKS & REC'S 5200062005422 11/10/03 150.00 INVOICE TOTAL: 150.00 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT HOLSEPT HOLLEY SEPTIC SERVICE 1719 10/22/03 01 PUMP GAWN LANE 5200062005422 11/10/03 125.00 INVOICE TOTAL: 125.00 VENDOR TOTAL: 275.00 IMLRM IL MUNICIPAL LEAGUE 111403 11/01/03 01 MIN/MAX PROGRAM 0111062005400 11/10/03 113,080.00 INVOICE TOTAL: 113,080.00 VENDOR TOTAL: 113,080.00 JEWEL JEWEL-OSCO 102703A 10/27/03 01 WORK ON MOVE/BASSETT CLASS 0121065005804 11/10/03 197.46 INVOICE TOTAL: 197.46 VENDOR TOTAL: 197.46 JIMSTRCK JIM'S TRUCK INSPECTION 10019 10/31/03 01 TRUCK INSPECTIONS 0141062005408 11/10/03 180.50 INVOICE TOTAL: 180.50 OCTOBER 10/31/03 01 TRUCK INSPECTIONS 0141065005804 11/10/03 197.50 INVOICE TOTAL: 197.50 VENDOR TOTAL: 378.00 JLELEC J & L ELECTRONIC SERVICE, INC. 75984 10/08/03 01 FUSE/BUTTONS/VRM REPAIRS 0121062005409 11/10/03 233.32 INVOICE TOTAL: 233.32 VENDOR TOTAL: 233.32 JSHOES J'S SHOE REPAIR 102203 10/22/03 01 BOOTS - ROBINSON 0115062005421 11/10/03 126.00 INVOICE TOTAL: 126.00 VENDOR TOTAL: 126.00 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT KCHHS KENDALL COUNTY HEALTH _ 102003 10/20/03 01 HEPATITIS B VACCINE 5200062005401 11/10/03 35.00 INVOICE TOTAL: 35.00 EVALUATION 10/31/03 01 EVALUATION 0121062005429 11/10/03 250.00 INVOICE TOTAL: 250.00 VENDOR TOTAL: 285.00 KENPR KENDALL PRINTING 11318 10/21/03 01 BUSINESS CARDS - R. HART 0121065005809 11/10/03 39.50 INVOICE TOTAL: 39.50 VENDOR TOTAL: 39.50 KREMPSKI KREMPSKI, MOLLY SIDEWALK 10/23/03 01 SIDEWALK CONSTRUCTION 0141075007103 11/10/03 1,164.00 INVOICE TOTAL: 1,164.00 VENDOR TOTAL: 1,164.00 MARTPLMB MARTIN PLUMBING & HEATING CO. 1138 10/07/03 01 MISSION COUPLING 5200065005804 11/10/03 10.00 INVOICE TOTAL: 10.00 VENDOR TOTAL: 10.00 MCDOWEL MCDOWELL TRUCK PARTS, INC. 109497 09/22/03 01 ANIT-FREEZE/TRANS FLUID 0141062005408 11/10/03 61.51 INVOICE TOTAL: 61.51 109705 09/29/03 01 TAIL PIPE/CLAMPS/TRUCKLITE 0141062005409 11/10/03 42.81 INVOICE TOTAL: 42.81 109871 10/03/03 01 STUDS/NUTS 0141062005409 11/10/03 3.60 INVOICE TOTAL: 3.60 VENDOR TOTAL: 107.92 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MCKIRGN MCKIRGAN BROS. OIL CO. 092403 09/24/03 01 OIL 0141062005408 11/10/03 491.50 INVOICE TOTAL: 491.50 VENDOR TOTAL: 491.50 MEADE MEADE ELECTRIC COMPANY, INC. 612675 09/12/03 01 TRAFFIC SIGNAL REPAIR 0141062005414 11/10/03 244.43 INVOICE TOTAL: 244.43 613025 10/17/03 01 TRAFFIC SIGNAL REPAIR 0141062005414 11/10/03 1,254.71 INVOICE TOTAL: 1,254.71 VENDOR TOTAL: 1,499.14 MENARD MENARD, INC. 64125/65540 10/14/03 01 LEVEL/BATTERIES/DRYWALL ANCHOR 0121065005804 11/10/03 76.60 INVOICE TOTAL: 76.60 65416 10/14/03 01 RAINSUITS 5100062005421 11/10/03 15.98 INVOICE TOTAL: 15.98 66934 10/23/03 01 GALV. NIPPLES 5100065005804 11/10/03 26.16 INVOICE TOTAL: 26.16 67148 10/24/03 01 SCREWS/HAMMER 5100065005804 11/10/03 11.82 INVOICE TOTAL: 11.82 67755 10/27/03 01 IRON DRAIN COVERS 0141062005420 11/10/03 23.96 INVOICE TOTAL: 23.96 68126 10/29/03 01 SCREWS/ANCHORS/LEVEL 0121065005804 11/10/03 16.98 INVOICE TOTAL: 16.98 68269 10/30/03 01 HEAVY DUTY TAPE 0121065005804 11/10/03 35.30 INVOICE TOTAL: 35.30 VENDOR TOTAL: 206.80 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 13 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT METIND METROPOLITAN INDUSTRIES, INC. 145483 10/21/03 01 SWITCH/MERCURY FLOAT 5200062005422 11/10/03 226.80 INVOICE TOTAL: 226.80 VENDOR TOTAL: 226.80 METLIFE METLIFE SMALL BUSINESS CENTER 110103 11/01/03 01 NOV. LIFE INSURANCE 0111050005204 11/10/03 1,305.51 INVOICE TOTAL: 1,305.51 VENDOR TOTAL: 1,305.51 MIDAM MID AMERICAN WATER 45173 10/02/03 01 CURB BOX RISER 5100065005804 11/10/03 396.00 INVOICE TOTAL: 396.00 45972 10/20/03 01 VALVE BOX CLEANER 5100065005804 11/10/03 182.00 INVOICE TOTAL: 182.00 6374A 10/09/03 01 E-Z OUT 5100065005804 11/10/03 60.00 INVOICE TOTAL: 60.00 VENDOR TOTAL: 638.00 MIDAS MIDAS MUFFLER & BRAKE SHOP 2006322 05/28/03 01 REPAIR 91' CHEVY 0141062005409 11/10/03 390.44 INVOICE TOTAL: 390.44 VENDOR TOTAL: 390.44 MILSCJ MILSCHEWSKI, JACKIE 102303 10/23/03 01 MINUTES 0111062005401 11/10/03 75.00 INVOICE TOTAL: 75.00 VENDOR TOTAL: 75.00 MONTRK MONROE TRUCK EQUIPMENT DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 14 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT MONTRK MONROE TRUCK EQUIPMENT 243155 10/08/03 01 WEATH 5100065005804 11/10/03 768.00 INVOICE TOTAL: 768.00 243195 10/09/03 01 MINI SPREADER 2100078009009 11/10/03 953.00 INVOICE TOTAL: 953.00 49949 10/08/03 01 SNOWPLOW 2100075007107 11/10/03 1,900.00 02 SNOW PLOW 2100075007006 1,174.00 INVOICE TOTAL: 3,074.00 50297 10/10/03 01 SNOW PLOWS 2100075007006 11/10/03 3,047.00 INVOICE TOTAL: 3,047.00 VENDOR TOTAL: 7,842.00 NASRO NASRO 7930MI 10/25/03 01 NASRO MEMBERSHIP 0121064005600 11/10/03 30.00 INVOICE TOTAL: 30.00 VENDOR TOTAL: 30.00 NATLWTR NATIONAL WATERWORKS, INC. 9795213 10/03/03 01 WATER METERS 5100075007508 11/10/03 1,730.62 INVOICE TOTAL: 1,730.62 9820540 10/15/03 01 METERS 5100075007508 11/10/03 4,581.00 INVOICE TOTAL: 4,581.00 9838301 10/17/03 01 METERS 5100075007508 11/10/03 2,753.00 INVOICE TOTAL: 2,753.00 9862995 10/23/03 01 METERS 5100075007508 11/10/03 4,763.36 INVOICE TOTAL: 4,763.36 VENDOR TOTAL: 13,827.98 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 15 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT NCL NCL EQUIPMENT SPECIALTIES 5667 10/24/03 01 GRADE ROD 5100065005804 11/10/03 225.00 INVOICE TOTAL: 225.00 VENDOR TOTAL: 225.00 NEBS NEBS 9918647250-4 10/23/03 01 CHECKS 0111065005809 11/10/03 449.95 INVOICE TOTAL: 449.95 VENDOR TOTAL: 449.95 NEMRT NORTH EAST MULTI-REGIONAL 43586 10/22/03 01 FTO'S TRAINING 0121064005604 11/10/03 225.00 INVOICE TOTAL: 225.00 VENDOR TOTAL: 225.00 NEXTEL NEXTEL COMMUNICATIONS 837900513-020 10/17/03 01 P.D. NEXTEL RADIOS 0121062005438 11/10/03 681.94 02 ADMIN. NEXTEL RADIOS 0111062005438 405.84 03 WATER DEPT NEXTEL RADIOS 5100062005438 237.89 04 SEWER DEPT. NEXTEL RADIOS 5200062005438 88.60 05 STREET DEPT. NEXTEL RADIOS 0141062005438 131.49 06 REC DEPT. NEXTEL RADIOS 0100013001372 225.97 07 PARKS NEXTEL RADIOS 0100013001372 266.05 INVOICE TOTAL: 2,037.78 VENDOR TOTAL: 2,037.78 OFFWORK OFFICE WORKS 093003 09/30/03 01 COPIER PAPER/PENS/POST IT NOTE 0111065005802 11/10/03 346.81 02 LADDER/CALCULATOR/STAPLER 0115065005802 211.11 03 ORGANIZER/FILES 5200065005802 102.55 INVOICE TOTAL: 660.47 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 16 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT OFFWORK OFFICE WORKS 42689 10/15/03 01 CASSETTES/FOLDERS 0111065005802 11/10/03 94.84 02 POST IT NOTES 5100065005804 5.28 INVOICE TOTAL: 100.12 43024 10/21/03 01 PAPER 0111065005804 11/10/03 50.00 INVOICE TOTAL: 50.00 VENDOR TOTAL: 810.59 OHAREW OHARE, WANDA 101503 10/15/03 01 MILEAGE - IML CONFERENCE 0111064005605 11/10/03 184.60 INVOICE TOTAL: 184.60 VENDOR TOTAL: 184.60 OHERRON O'HERON, RAY 16079 10/16/03 01 SHIRTS/PANTS - FRIDDLE 0121062005421 11/10/03 97.85 INVOICE TOTAL: 97.85 VENDOR TOTAL: 97.85 OMALLEY O'MALLEY WELDING & FABRICATING 9873 10/10/03 01 STEEL PLATE 1600075007202 11/10/03 39.00 INVOICE TOTAL: 39.00 VENDOR TOTAL: 39.00 PIONEER PIONEER RESEARCH CORP 164850 10/06/03 01 SEALER 5100065005804 11/10/03 312.32 INVOICE TOTAL: 312.32 VENDOR TOTAL: 312.32 POLPEN POLICE PENSION FUND 103103 10/31/03 01 POLICE PENSION 0121072006502 11/10/03 95,025.42 INVOICE TOTAL: 95,025.42 VENDOR TOTAL: 95,025.42 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 17 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT POTTERS POTTER'S GENERAL STORE 5632 05/01/03 01 JACKETS/SWEATSHIRTS 0141062005421 11/10/03 185.22 INVOICE TOTAL: 185.22 5783 11/03/03 01 JACKETS/SWEATSHIRTS/HATS/HOODS 5200062005421 11/10/03 637.88 INVOICE TOTAL: 637.88 VENDOR TOTAL: 823.10 PRELUBE PRECISION LUBE 102203 10/22/03 01 OIL CHANGES 0121062005409 11/10/03 100.00 02 OIL CHANGES/WIPER BLADES 0141062005409 55.40 INVOICE TOTAL: 155.40 VENDOR TOTAL: 155.40 PRODCHEM PRODUCERS CHEMICAL COMPANY 84561 10/09/03 01 D-LIMONENE 5200065005823 11/10/03 2,430.44 INVOICE TOTAL: 2,430.44 VENDOR TOTAL: 2,430.44 PURCHASE PURCHASE POWER (PITNEY BOWES) 102003 10/20/03 01 POSTAGE 0121065005808 11/10/03 36.00 INVOICE TOTAL: 36.00 VENDOR TOTAL: 36.00 QUILL QUILL CORPORATION 4117075 10/03/03 01 WALL CLOCK 1600075007202 11/10/03 69.98 INVOICE TOTAL: 69.98 4168345 10/07/03 01 UPRIGHT FILES 0115065005802 11/10/03 82.26 INVOICE TOTAL: 82.26 4362111 10/15/03 01 LABELS/SPIRALS 0111065005802 11/10/03 41.41 INVOICE TOTAL: 41.41 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 18 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT QUILL QUILL CORPORATION 4404171 10/17/03 01 TEAM WORK WALL FRAME 1600075007202 11/10/03 67.99 INVOICE TOTAL: 67.99 4516929 10/23/03 01 WALL CLOCK/FOLDERS/DESK PADS 0121065005802 11/10/03 321.11 INVOICE TOTAL: 321.11 4569983 10/27/03 01 AFTERMARKET WARRANTY 0111065005802 11/10/03 19.99 INVOICE TOTAL: 19.99 4586628 10/27/03 01 TAPE DISP. 0111065005802 11/10/03 2.29 02 SORT A FILE 0115065005802 16.99 03 HANGING FILE FOLDERS/NOTE HOLD 0122065005804 121.50 INVOICE TOTAL: 140.78 4586652 10/27/03 01 EXPRESS TRACKS 0111065005802 11/10/03 19.99 INVOICE TOTAL: 19.99 4615272 10/28/03 01 TAPE/PENCILS/MARKERS/PEN 5200065005802 11/10/03 108.51 INVOICE TOTAL: 108.51 VENDOR TOTAL: 872.02 RAKOWS RAKOW'S FURNITURE, INC. 30074B 10/27/03 01 FURNITURE 1600075007202 11/10/03 21,226.58 INVOICE TOTAL: 21,226.58 VENDOR TOTAL: 21,226.58 REISB REISINGER, BARB 103103 10/31/03 01 VISION ASSISTANCE 0111050005205 11/10/03 226.00 INVOICE TOTAL: 226.00 VENDOR TOTAL: 226.00 RENTMAX RENTAL MAX L.L.C. DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 19 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT RENTMAX RENTAL MAX L.L.C. 0429304303 09/30/03 01 PLOW 0141062005415 11/10/03 262.00 INVOICE TOTAL: 262.00 VENDOR TOTAL: 262.00 RIVEROAK RIVER OAKS FORD 541977 09/26/03 01 F550 REPAIR 0141062005409 11/10/03 171.04 INVOICE TOTAL: 171.04 VENDOR TOTAL: 171.04 RIVRVIEW RIVERVIEW FORD C37967 10/24/03 01 BRAKES - Ml 0121062005409 11/10/03 391.25 INVOICE TOTAL: 391.25 W38221 10/28/03 01 HEAD LIGHT REPAIR CROWN VIC 0121062005409 11/10/03 227.78 INVOICE TOTAL: 227.78 VENDOR TOTAL: 619.03 SBC SBC 101603 10/16/03 01 CITY HALL 0111062005436 11/10/03 411.54 02 CITY HALL 5100062005436 411.54 03 CITY HALL 0121062005436 411.53 INVOICE TOTAL: 1,234.61 1016A 10/16/03 01 ALARM CIRCUIT 5100062005436 11/10/03 67.64 INVOICE TOTAL: 67.64 1016B 10/16/03 01 FIRE ALARM 0111062005436 11/10/03 11.51 02 FIRE ALARM 5100062005436 11.51 03 FIRE ALARM 0121062005436 11.49 INVOICE TOTAL: 34.51 309T37670810 10/10/03 01 PHONE BOOKS 0115064005616 11/10/03 30.90 INVOICE TOTAL: 30.90 VENDOR TOTAL: 1,367.66 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 20 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SBCPAG SBC PAGING 102203 10/22/03 01 PAGER RENTAL 0121062005440 11/10/03 144.62 INVOICE TOTAL: 144.62 VENDOR TOTAL: 144.62 SCHOPPE SCHOPPE DESIGN ASSOC. 10805 10/23/03 01 MENARDS LANDSCAPE 0100013001372 11/10/03 1,782.19 INVOICE TOTAL: 1,782.19 10806 10/23/03 01 KRITZBERG REZONING 0100013001372 11/10/03 230.00 INVOICE TOTAL: 230.00 10807 10/23/03 01 HOOVER LAWN CARE 0100013001372 11/10/03 402.50 INVOICE TOTAL: 402.50 10808 10/23/03 01 HEARTLAND CIRCLE 0100013001372 11/10/03 1,282.50 INVOICE TOTAL: 1,282.50 10809 10/23/03 01 FOX HILL - UNIT 7 0100013001372 11/10/03 6,090.15 INVOICE TOTAL: 6,090.15 10810 10/24/03 01 STEVENS PROPERTY 0100013001372 11/10/03 172.50 INVOICE TOTAL: 172.50 10812 10/24/03 01 KYLYN'S RIDGE 0100013001372 11/10/03 402.50 INVOICE TOTAL: 402.50 10814 10/28/03 01 MENARDS RESIDENTIAL 0100013001372 11/10/03 1,857.50 INVOICE TOTAL: 1,857.50 10817 10/28/03 01 RUNGE PROPERTY 0100013001372 11/10/03 1,342.50 INVOICE TOTAL: 1,342.50 10819 10/28/03 01 RAINTREE VILLAGE 0100013001372 11/10/03 535.00 INVOICE TOTAL: 535.00 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 21 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SCHOPPE SCHOPPE DESIGN ASSOC. 10820 10/28/03 01 WINDETT RIDGE 0100013001372 11/10/03 535.00 INVOICE TOTAL: 535.00 10822 10/28/03 01 WESTBURY VILLAGE 0100013001372 11/10/03 1,207.50 INVOICE TOTAL: 1,207.50 VENDOR TOTAL: 15,839.84 SERVMASC SERVICEMASTER COMMERCIAL 103003 10/30/03 01 WINDOW CLEANING 0111065005804 11/10/03 1,225.00 INVOICE TOTAL: 1,225.00 VENDOR TOTAL: 1,225.00 SES SMITH ECOLOGICAL SYSTEMS INC 5199 10/15/03 01 CHLORINE TEST KIT 5100065005804 11/10/03 66.46 INVOICE TOTAL: 66.46 5316 10/07/03 01 PUMP/O-RINGS/GASKETS 5100065005804 11/10/03 541.71 INVOICE TOTAL: 541.71 VENDOR TOTAL: 608.17 SEYFARTH SEYFARTH, SHAW, FAIRWEATHER 904279 10/31/03 01 FEES 0121061005300 11/10/03 47.50 INVOICE TOTAL: 47.50 VENDOR TOTAL: 47.50 SMALENG SMALL ENGINE EMPORIUM 100103 10/01/03 01 BAR 0141062005408 11/10/03 17.95 INVOICE TOTAL: 17.95 VENDOR TOTAL: 17.95 SOFT SOFTWARE PERFORMANCE DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 22 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT SOFT SOFTWARE PERFORMANCE 107973 10/15/03 01 PATCH CABLE 0111075007002 11/10/03 49.99 INVOICE TOTAL: 49.99 VENDOR TOTAL: 49.99 TAPCO TRAFFIC & PARKING CONTROL INC 188122 10/21/03 01 SIGNS 0100013001372 11/10/03 648.16 INVOICE TOTAL: 648.16 188123 10/21/03 01 SIGNS 0100013001372 11/10/03 648.16 INVOICE TOTAL: 648.16 188290 10/24/03 01 SIGNS 0100013001372 11/10/03 339.71 INVOICE TOTAL: 339.71 188511 10/30/03 01 SIGNS 1500075007007 11/10/03 118.24 INVOICE TOTAL: 118.24 VENDOR TOTAL: 1,754.27 THEODORE THEODORE POLYGRAPH SERVICES 14164 10/24/03 01 POLYGRAPH TEST 0121064005607 11/10/03 100.00 INVOICE TOTAL: 100.00 VENDOR TOTAL: 100.00 ULRICH ULRICH CHEMICAL, INC. 85824 10/29/03 01 CHLORINE 5100065005820 11/10/03 367.00 INVOICE TOTAL: 367.00 85825 10/29/03 01 CHLORINE 5100065005820 11/10/03 702.28 INVOICE TOTAL: 702.28 VENDOR TOTAL: 1,069.28 UNIFIED UNIFIED SUPPLY DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 23 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT UNIFIED UNIFIED SUPPLY 85743 09/16/03 01 CONNECTORS 5100065005804 11/10/03 97.10 INVOICE TOTAL: 97.10 86086 10/15/03 01 FUSES 0141062005415 11/10/03 89.04 INVOICE TOTAL: 89.04 86358 10/23/03 01 HEAT SHRINK/RUBBER TAPE 0141062005415 11/10/03 172.18 INVOICE TOTAL: 172.18 VENDOR TOTAL: 358.32 UNIQPRD UNIQUE PRODUCTS & SERVICE 119932-1 10/03/03 01 COPIER PAPER 0121065005802 11/10/03 88.50 INVOICE TOTAL: 88.50 VENDOR TOTAL: 88.50 UNITYHOS UNITY HOSPICE DONATION 10/31/03 01 DONATION - KRAMER, VINCENT 0111064005607 11/10/03 50.00 INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 UPS UNITED PARCEL SERVICE 101803 10/18/03 01 SHIPPING 5100065005808 11/10/03 19.72 INVOICE TOTAL: 19.72 102503 10/25/03 01 SHIPPING 5100065005808 11/10/03 80.84 INVOICE TOTAL: 80.84 VENDOR TOTAL: 100.56 WALMART WALMART COMMUNITY 102203 10/22/03 01 FILM 0121064005607 11/10/03 109.03 INVOICE TOTAL: 109.03 VENDOR TOTAL: 109.03 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 24 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT WASTE WASTE MANAGEMENT 0319257-2011-7 10/16/03 01 ROLL OFF 0154062005442 11/10/03 261.67 INVOICE TOTAL: 261.67 VENDOR TOTAL: 261.67 WELDSTAR WELDSTAR 896203 10/13/03 01 OXYGEN 0141065005804 11/10/03 45.68 INVOICE TOTAL: 45.68 VENDOR TOTAL: 45.68 WINGFOOT WINGFOOT COMMERCIAL TIRE 146-1017267 10/03/03 01 TIRES 0141062005409 11/10/03 778.00 INVOICE TOTAL: 778.00 VENDOR TOTAL: 778.00 WTRPRD WATER PRODUCTS, INC. 164971 10/22/03 01 REPAIR CLAMPS 5100065005804 11/10/03 162.86 INVOICE TOTAL: 162.86 165223 10/29/03 01 REPAIR CLAMPS 5100065005804 11/10/03 558.93 INVOICE TOTAL: 558.93 165224 10/29/03 01 SHEAR BAND 5100065005804 11/10/03 89.94 INVOICE TOTAL: 89.94 165267 10/30/03 01 PLUGS 5100065005804 11/10/03 76.00 INVOICE TOTAL: 76.00 VENDOR TOTAL: 887.73 YOLIBRAR YORKVILLE PUBLIC LIBRARY PROP TAX 10/29/03 01 REAL ESTATE TAXES 0100040004000 11/10/03 20,321.08 INVOICE TOTAL: 20,321.08 VENDOR TOTAL: 20,321.08 DATE: 11/06/03 UNITED CITY OF YORKVILLE PAGE: 25 TIME: 12:10:45 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 11/10/2003 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT YOPDPET YORKVILLE POLICE DEPARTMENT 110303 11/03/03 01 BACKGROUND CHECKS 0121065005804 11/10/03 28.06 INVOICE TOTAL: 28.06 VENDOR TOTAL: 28.06 YORKACE YORKVILLE ACE & RADIO SHACK 103103 10/31/03 01 SCREWS/BATTERIES/HANDLES 0141065005804 11/10/03 660.67 02 SCREWS/BATTERIES/HANDLES 5100065005804 660.67 03 SCREWS/BATTERIES/HANDLES 5200065005804 660.67 INVOICE TOTAL: 1,982.01 VENDOR TOTAL: 1,982.01 ZBSUPPLY ZB SUPPLY COMPANY 53020 10/16/03 01 TOWELS/LINDERS/UNINAL SCREENS 0111065005804 11/10/03 184.81 INVOICE TOTAL: 184.81 VENDOR TOTAL: 184.81 TOTAL A/P INVOICES $607,164012 TOTAL PAYROLL $121 ,889011 (See Attached) TOTAL DISBURSEMENTS $729 ,053023 UNITED CITY OF YORKVILLE PAYROLL SUMMARY PAYDATE 11/03/03 REGULAR OVERTIME TOTAL SOC SEC IMRF TOTAL ADMINISTRATION $17,775.80 $0.00 $17,775.80 $1,216.44 $1,359.98 $20,352.22 ENGINEERING $7,258.40 $0.00 $7,258.40 $555.28 $672.13 $8,485.81 POLICE $42,019.55 $2,757.37 $44,776.92 $3,425.45 $273.68 $48,476.05 PUBLIC WORKS $16,225.68 $682.07 $16,907.75 $1,293.47 $1,380.76 $19,581.98 LIBRARY $5,183.01 $0.00 $5,183.01 $396.49 $315.04 $5,894.54 RECREATION $8,154.15 $0.00 $8,154.15 $623.82 $591.64 $9,369.61 PARKS $7,901.43 $420.27 $8,321.70 $636.61 $770.59 $9,728.90 TOTAL: $104,518.02 $3,859.71 $108,377.73 $8,147.56 $5,363.82 $121,889.11 11/05/2003 12.46 FAX 630 553 5764 DANIEL J. KRAMER 121007/011 STATE OF ILLINOIS ) ) SS. COUNTY OF KENDALL ) ORDINANCE NO.2003- ORDINANCE MODIFYING SUBDIVISION NAME FROM MENARDS RESIDENTIAL to PRAIRIE MEADOWS WHEREAS, the City Council of THE UNITED CITY OF YORKVILLE has approved the Annexation and Development of a residential Subdivision located within THE UNITED CITY OF YORKVILLE under the name of MENARDS RESIDENTIAL and WHEREAS, the Developer of said Subdivision, Menard, Inc. by and through its principal members have requested the City for permission to modify the name of said Subdivision from MENARDS RESIDENTIAL to PRAIRIE MEADOW; and WHEREAS, it is the desire of Owners/Developers and THE UNITED CITY OF YORKVILLE to avoid confusion in title work as to the subject real property as well as to provide an orderly transition in terms of recognition of the name of said Subdivision as PRAIRIE MEADOW; and WHEREAS, it is the further desire that as to the written Annexation/Planned Unit Development Agreement and all other related Petitions and Agreements executed by and between the parties or any third parties thereto shall be enforceable as though the name set forth 1 11/05/2003 12:46 FAX 630 553 5764 DANIEL J. KRAMER IJ009/011 in all previous documents as PRAIRIE MEADOW which were originally approved on behalf of MENARDS RESIDENTIAL: NOW THEREFORE, upon motion duly made, seconded, and approved by a majority of those Alderman voting, THE UNITED CITY OF YORKVILLE does ordain as follows: 1. That the name of MENARDS RESIDENTIAL is hereby changed to PRAIRIE MEADOW. 2. That the Annexation/Planned Unit Development Agreement previously entered into between the City and the Developers indicated of Owners/Developers indicated above are binding upon all parties and their successors, heirs, and assigns hereto as though the name PRAIRIE MEADOW has always been used between the parties. 3. The parties agree that the recitals contained herein above are a material part of this Agreement and henceforth said Subdivision shall be known as PRAIRIE MEADOW. Any Ordinance or parts that of in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. WANDA OHARE JOSEPH BESCO VALERIE BURD PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA 2 11/05/2003 12:46 FAX 630 553 5764 DANIEL J. KRAMER a 009/011 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2003. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this day of, A.D. 2003. Attest: CITY CLERK Prepared by and return to: Law Offices of Daniel J. Kramer 1107A S. Bridge St. Yorkville, IL 60560 630.553.9500 3 11/05/2003 12 45 FAX 630 553 5764 DANIEL J. KRAMER a 002/011 • STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) ORDINANCE NO. AN ORDINANCE AMENDING SECTION 4-1-1 OF THE UNITED CITYOF YQRKV11.1,E CITY CODE REGIJLATING OPEN RIJRNLNQ BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS: WHEREAS, the Mayor and City council of the United City of Yorkville, upon the recommendation and request of various members of the community, have considered the health and safety effects of burning leaves,refuse, building materials, and other vegetation within the City limits of the UNITED CITY OF YORKVILLE: and WHEREAS, the Mayor and City Council have found that leaf burning and the burning of building materials or refuse, along with the burning of other forms of vegetation,including shrubs,branches,wood,grass,weeds,plant material, and general vegetation, creates a substantial safety hazard for the risk of uncontrolled fire representing problems for persons living in the City, as well as a degradation of air quality, and generally promotes an unhealthy discharge of smoke throughout the City; and WHEREAS,burning of such material has a direct damaging impact on the safety and health of the people of the UNITED CITY OF YORKVILLE; NOW THEREFORE,the Mayor and the City Council of the UNITED CITY OF YORKVILLE, upon motion duly made, seconded and approved,hereby amend Section 4-1-1 of the United City of Yorkville City Code with respect to the burning of the above-stated materials within the City boundaries: Paragraph A, of Section 4-1-1 of the existing Ordinance is amended as follows: 3. The discharge into the outdoor atmosphere of fumes, smoke,gas or vapors or any combination from the burning of any materials other than untreated paper and paper products and wood as provided above shall be, for the purposes of this Section, declared air pollution and a public nuisance. 4. Controlled fires started and attended to by the personnel of the UNITED CITY OF YORKVILLE in order to control the growth of Prairie Grass or other vegetation to benefit the public health, safety or welfare shall be permitted. 11/05/2003 12 45 FAX 630 553 5764 DANIEL J KRAMER 0)003/011 • REPEALER: All ordinances or parts of ordinances conflicting with any of the provisions of this ordinance shall be and the same are hereby repealed. SEVERABILITY: If any section, subsection, sentence, clause,phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate,distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. EFFECTIVE DATE: This ordinance shall be in effect from and after its passage, approval and publication in pamphlet form as provided by law. IN WITNESS WHEREOF, this Ordinance has been enacted this day of , 2003. PAUL JAMES MARTY MUNNS RICHARD STICKA WANDA OHARE VALERIE BURR ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois, this day of , A.D. 2003. MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois this day of , A.D. 2003. Attest: CITY CLERK 2 11/05/2003 12:45 FAX 630 553 5764 DANIEL J. KRAMER U)004/011 This Document Prepared by: Law Offices of Daniel J. Kramer 1107A South Bridge Street Yorkville, Illinois 60560 630-553-9500 3 11/08/2003 13:48 FAX 630 553 5764 DANIEL J KRAMER 1001/002 STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO: 2003- RESOLUTION AUTHORIZING THE ESTABLISHMENT OF A CHECKING ACCOUNT AT OLD SECOND NATIONAL FOR THE RECORDATION OF DOCUMENTS WHEREAS, the Clerk of the UNITED CITY OF YORKVILLE bears the responsibility of processing,recording and filing documents internally and with other official registries. WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE acknowledge the need and desire of the City Clerk's Office to efficiently process and record documents of the UNITED CITY OF YORKVILLE; WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have considered the request of City Clerk,Jacqueline Milschewski, to open a Checking Account at Old Second National Bank for the recordation of City documents with the Kendall County Recorder of Deeds or other official registries; WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have determined that it is in the best interest of the City to open such a Checking Account; NOW THEREFORE BE IT RESOLVED by the UNITED CITY OF YORKVILLE,that the UNITED CITY OF YORKVILLE shall hereby open a Checking Account at Old Second National Bank and the signatories to said account shall be the Mayor, the City Treasurer, the City Clerk and Deputy City Clerk. It is further resolved that two (2)persons of the above named persons shall be required to sign each and every check written by the City from said account. 11/06/2003 13: 48 FAX 630 553 5764 DANIEL J. KRAMER 1002/002 WANDA OHARE JOSEPH BESCO VALERIE BURD PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,this day of , A.D. 2003. MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County,Illinois this day of ,A.D. 2003. Attest: CITY CLERK Law Offices of Daniel J. Kramer 1107A South Bridge St. Yorkville, Illinois 60560 708.553.9500 , 0 C/T` 5 674LE N‘'v UNITED CITY OF YORKVILLE INTERNSHIP AND FIELD WORK PROGRAM OVERVIEW WELCOME We want to welcome you to the United City of Yorkville. We understand that selecting your fieldwork or internship site is a very difficult process. We encourage students to think about what BENEFITS the overall experience will give to future full time employment in their chosen field. The staff at the United City of Yorkville is very proud of our internship program in the fields of Recreation, Public Administration,Public Relations or Communications. Your internship placement with the City of Yorkville will provide you with the"hands on"experience you will need in order to obtain your first professional position in your chosen field. Students in related fields of study who desire practical experience in a municipal setting are encouraged to meet with the City Administrator or designated Department Head to determine if this placement meets your needs. Meet with the United City of Yorkville staff and find out what we have to offer you as your internship or fieldwork site. INTERN & FIELD WORK STUDENTS In addition to the designated area of concentration, all students will receive an overview and practical experience within all departments of the City. This will provide the students with a global overview of the intra-workings of municipal government and individual departments. Administration City Council Finance Economic Development Clerk Building& Zoning Engineering Park&Recreation Public Works Public Safety This field experience with the United City of Yorkville is designed to prepare the student for an entry- level position in the field, and to bring the four years of higher education into focus. The Nepotism policy will be followed for all interns and field work students. The nepotism policy states; "The employment of spouse or a relative of any department head or elected official may be subject to confidentiality disclosure agreement or conflict of interest agreement as deemed necessary by the city attorney. For this purpose,a relative is deemed to mean a spouse,parents,grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within these categories." This handbook is to be used as a tool for orienting the student to the City and for answering questions. As an intern,you are encouraged to ask questions and make suggestions. Interns provide the City with a means for exchange of innovative ideas and newly gathered knowledge. We invite your interests, creativity and enthusiasm. There are so many directions you can take during your internship...reach out and try them all;your time to experience and learn is now! INTRODUCTION TO THE UNITED CITY OF YORKVILLE The United City of Yorkville is located 55 miles southwest of Chicago, and has a population of almost 7,000 people. Since the establishment of Yorkville, more than 160 years, the history of Agriculture and rural atmosphere is disappearing by the growth of urbanization and movement of the surrounding suburbs. In Kendall County,the Fox River is the centerpiece of several historic towns, such as Yorkville. The Fox River flows 115 miles from southern Wisconsin to northern and central Illinois. Yorkville, and neighboring towns have worked hard to restore the downtown riverfront areas,while preserving the natural state of the river. The United City of Yorkville is governed by a Mayor and City Council form of municipal government and approval process. The daily decisions and administration of the City's operations are directed through a full time City Administrator, who is responsible to the Mayor and City Council. UNITED CITY OF YORKVILLE'S DEPARTMENTS AND SERVICES Administration City Council Finance Economic Development City Clerk Building&Zoning Engineering Park&Recreation Public Works Public Safety DEMOGRAPHICS County: Kendall Population (2003): 6,189 Projected Population(2008) 11,000 Households (2003) 2,800 Median Household Income $63,546 INTERNSHIP OVERVIEW AND FOCUS AREAS Student interns may be involved in a wide range of responsibilities including cross departmental support and awareness in the total operation of municipal government. All internship programs may include the following requirements: Establishment of Internship goals and projects Receive weekly supervision and guidance Attendance at City Council Meetings Attendance at selected Committee Meetings Attendance at selected County Meetings Attendance at other relative organization/board meetings Completion of weekly reports Completion of a mid and final project Cross departmental orientation and exposure in all facets of municipal government AREAS OF CONCENTRATION The following are the focus areas for the different types of internship programs based on the area of concentration that are currently offered by the United City of Yorkville. 1111 YDRKvILLE Public Park and Recreation pARKS & RECREATION Yorkville Park and Recreation is participating with various colleges and universities in offering a field work/intern experience for students majoring in Recreation Administration and/or related fields (undergraduate and graduate level). The department believes that an intensive on-the-job field experience will benefit the student, the United City of Yorkville, the community, and the leisure services field in general. The areas the student will be exposed to include; • Recreation program development • Supervision and implementation of weekly programs, special events,trips,leagues,day camps and City-Wide events. • Establishment of cooperative agreements • Sponsorship solicitation and grant applications • The development of Public Relations information including: brochures, flyers, newsletters, press releases, service reports and master plan updates. • Target surveys and areas specific evaluations • Statistical reports based on attendance • Involvement in the parks maintenance standards and the overall operation of the Parks system • Involvement in daily administrative duties • All areas of technology and registration Public Administration This field experience with the United City of Yorkville is designed to provide students (undergraduate and graduate level)with"hands on" experience in the field of municipal Public Administration. Areas the students will be involved in will include: • Development and management of Capital Budgeting • GASB implementation and other technology related functions • Development of a PUD agreement and the developers process • Develop a management plan for an area of municipal government • Analyze statistics • Evaluate the delivery of Human Service area • Long term projects identified by the City Administrator • Overall Public Relations information for the City • Target surveys • Involvement in daily administrative duties Public Relations & Communication The United City of Yorkville is participating with colleges and universities in offering fieldwork practicum experiences of students majoring in Public Relations&Communications and/or related fields. The City will provide a wide range of experiences and opportunities in the areas of Public Relations& Communications in the field of municipal government. This field work/practicum experiences with the United City of Yorkville is designed to prepare the students for an entry-level position in Public Relations in the field of public service, all departments within local government, and/or municipal settings. Students may be involved in a comprehensive and diverse media program for the services and all facets of municipal government which includes: • Written media programs including: press releases,brochures,flyers,program and area specific booklets. • Statistical analysis which will include the development of targeted marketing plans,consumer analysis surveys and satisfaction studies. • A wide range of Oral media programs including: cable production, community interviews, community presentations, reports to City Council. • Benefit related marketing plan. • Coordinate programs with the Yorkville's Economic Development, Tourism and Chambers Programs • All department public relations programs. • Involvement in daily administrative duties • All areas of Human Service and resident marketing programs YOUR ROLE AT The United City Of Yorkville The United City of Yorkville's internship program is designed to provide students in Parks and Recreation,Public Administration and Public Relations/Communications curriculums an opportunity for a comprehensive fieldwork experience. Students who are interviewed and selected for fieldwork placement at Yorkville will be expected to accomplish specific tasks during their internships; these tasks are their primary responsibility. Students must plan time and organize his/her schedule to accomplish expectations. Because each college internship is different, each student's program will be dealt with on an individual basis. All projects and specific areas of concentration will be developed during the first week of the student's internship through the establishment of goals. The internship plan will include specific projects to be accomplished; stated goals and experiences the student desires to accomplish; and an outline of daily work schedules. This plan will be agreed upon by the student, the United City of Yorkville's City Administrator or designated Department Head and the University and/or College Field Supervisor United City of Yorkville's ROLE IN YOUR INTERNSHIP 1. Provide a professional staff in the role of direct Supervisor for student interns. 2. Provide required number weeks of fieldwork placement and experience in a municipal government setting as an extension of the student's learning process. 3. Provide orientation to all departments and staff during internship. 4. Make all full-time staff aware of student intern's arrival, purpose and expectations. Make each person aware of his or her importance in contributing to the success of the internship. 5. Help intern work out a schedule of timelines for all reports and assignments, etc. 6. Give directions and guidance as to work assignments, presentations and professional involvement. 7. To provide space, equipment and tools necessary to perform job effectively. 8. Completion of a mid-term and final evaluation. 9. Complete all required forms necessary for placement from college/university. During their internship, students are encouraged to maintain school health insurance. Some schools may insure their students for legal liability during their fieldwork experience. The United City of Yorkville provides liability insurance and workmen's compensation should a field work student get injured on the job. COOPERATIVE AGREEMENT FOR FIELD PLACEMENT Field Placement Site: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 630/ 553-4350 University or College: Address: Internship Supervisor: Phone Number: Student Name: Address: Phone Number (home): Phone Number (school): The United City of Yorkville agrees to accept: as an intern student for the dates and conditions as stated below: Dates: Weeks: Hours per week: Stipend (if applicable) Accommodation: COOPERATIVE AGREEMENT FOR FIELD PLACEMENT THE FIELD PLACEMENT STUDENT WILL: 1. Work approximately 40 hours a week. (A flextime system will be in effect to compensate the student when hours worked per week exceed 40 hours). OR 20 hours per week for part-time field work students. 2. Adhere to all administrative policies; the practices outline in the employee manual; all City policies and procedures; and all departmental regulations and practices of the City and University or College. 3. Attend staff meetings and other professional meetings, obtain work-related certifications and participate in service training sessions as required by the City. 4. Complete all University or College assignments. 5. Complete all projects as established in the internship plan. 6. Submit: weekly reports, initial and final reports, special project assignment summaries, mid- term and final evaluations of student's work performance, and field placement site evaluation, among other assigned written responsibilities as specified by the City and University or College. 8. Act in a responsible manner observing all safety precautions throughout the entire internship experience. 9. Work cooperatively with University or College supervisor and assigned United City of Yorkville Field Placement Site Supervisor in order to maximize the student's professional growth and development. IT IS UNDERSTOOD BY THE STUDENT THAT ALL THE ABOVE ARE TO BE COMPLETED BEFORE A FINAL GRADE WILL BE GIVEN. THIS COOPERATIVE AGREEMENT WILL REMAIN IN EFFECT UNTIL WRITTEN NOTICE IS RECEIVED BY THE UNIVERSITY/COLLEGE, STUDENT, OR FIELD PLACEMENT SITE SUPERVISOR, INCLUDING DESIRE TO TERMINATE. THE FIELD PLACEMENT STUDENT WILL BE TERMINATED IF: 1. He/She is not making satisfactory progress in the field placement program as determined by either the University/College Supervisor or the Field Placement Supervisor. 2. Failure to comply with field placement site regulations, policies and standards. COOPERATIVE AGREEMENT FOR FIELD PLACEMENT The student authorizes the United City of Yorkville to provide information regarding past or present employment performance to perspective employers, and releases said employers from any and all liability which may arise from providing information. The student releases and will not hold the United City of Yorkville any of their employees, City Council Members, Board Members, and agents, responsible for any liability arising out of participation in this field placement program. I understand that the United City of Yorkville does not carry medical insurance for interns. I have read this manual and understand and agree to adhere to all United City of Yorkville's policies and procedures. DATE: STUDENT: DATE: UNITED CITY OF YORKVILLE SITE SUPERVISOR: TITLE DATE: UNIVERSITY OR COLLEGE SUPERVISOR: 10/13/03 11/05/2003 12: 45 FAX 630 553 5764 DANIEL J. KRAMER 0005/011 STATE OF ILLINOIS ) 10-28-03 ) ss COUNTY OF KENDALL ) RESOLUTION NO. RESOLUTION CONSOLIDATING CERTAIN FUNDS OF THE UNITED CITY OF YORKVILLE WHEREAS, numerous funds exist for The City of Yorkville to fund the City's operations; and WHEREAS, the management and accounting of these funds, along with the use of these funds,has been complicated by the numerous different funds used for several different purposes of The City; and WHEREAS, consolidation of many of these funds would allow for easier administration, accounting, and excess to the funds for the City use; and WHEREAS, consolidation of these funds would provide for speedier administration and debt payment along with more efficient use of The City's time and therefore more beneficial to the community at large; NOW THEREFORE BE IT RESOLVED that THE UNITED CITY OF THE VILLAGE OF YORKVILLE hereby authorizes the City Treasurer or Finance Director to consolidate the following funds; 1. The South Sewer Fund shall be consolidated into the Sewer Improvement Fund. 2. The Working Cash Fund shall be consolidated into the General Fund. The Treasurer or Finance Director of THE UNITED CITY OF YORKVILLE is authorized to take any action necessary to consolidate the above funds. This ordinance shall be take effect upon execution. That in all respects, all other funds of THE UNITED CITY OF YORKVILLE shall remain as originally adopted and existing. All other procedures for use of the funds shall remain as the usual and customary practices will dictate. 11/05/2003 12: 45 FAX 630 553 5764 DANIEL J. KRAMER fit006/011 WANDA OHARE JOSEPH BESCO VALERIE BURL PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA APPROVED by me, as Mayor of the United City of Yorkville, Kendall County,Illinois, this day of , A.D. 2003. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County,Illinois this day of , A.D. 2003. Attest: CITY CLERK Law Offices of Daniel J. Kramer 1107A South Bridge St. Yorkville, Illinois 60560 708.553.9500 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrat r From: Joe Wywrot, City Engineer Subject: Heartland Circle Pond Liner Date: October 22, 2003 Attached find a proposal from Professional Service Industries, Inc. (PSI) to evaluate the material used to line the retention ponds at Heartland Circle. The estimated cost of the work is $6400. The approved plan calls for a 2' thick clay liner to seal the bottom of the ponds. The purpose of the liners are to maintain a normal water level in the ponds. Several residents have voiced concerns because the material looks like topsoil. They are concerned that the liner will not work, and that pollutants in the stormwater will seep into the ground and contaminate their private wells. A report performed by the developer's soils consultant found that the material is adequate for use as a liner. The proposal by PSI would either confirm or dispute the developer's report. • This study is required by the proposed easement agreement for the Griesmann property. Please place this item on the Committee of the Whole agenda of November 4, 2003 for consideration. 'e 111 j<-'.erfe.‘24- kies - 10/21/2003 14:18 847-931-7125 PSI ELGIN IL PAGE 02/06 rfaffl Information .To Build an Engineering-Canauiting• Testing October 20, 2003 Mr. Joe Wywrot,City Engineer City of Yorkville 800 Game Farm Road 630-553-4350 -Phone Yorkville,Illinois 60560 630-553-6204 -Fax Re: Proposal of Field & Laboratory Testing Services In-place Liner at Detention Ponds at the Heartland Circle Subdivision McHugh Road &Route 34, Yorkville,Illinois—PSI Proposal No. 042-111 Dear Mr. Wywrot: Background Professional Service Industries, Inc., (PSI), has been advised by your office regarding the situation that exists at the ponds that have been completed recently at the referenced site. It is our understanding that native lean clay has been used to create the liners at the base of recently completed ponds and that the integrity and the effectiveness of these liners is being questioned by some of the involved parties. The following circumstances apparently have aroused the concerns of the neighboring property owners: 1. The in place natural soils at depths below 4 feet are mostly granular,pervious soils. 2, The liner material used may have contained some organic topsoil with possible farm nutrients from the past use of the land. 3. The groundwater in the surrounding areas may be higher than the elevation of the base of the ponds. 4. With generally a dry spell inthe weather, water appears to be entering and rising within the ponds leading to the suspicion that it may be flowing in through the liners from the surrounding areas. 5. In the operational stages of the ponds when the impounded water heights will be substantial, the concern exists that the pond water may seep into the neighboring areas and into private water wells, Scope of Services It will be the intent of PSI's services to independently evaluate the condition of the in place liners in the ponds, (a total of two ponds) and ascertain their classification, their organic content, the in place density and the "hydraulic conductivity", (or facility of water to flow • Professional Service Industries,inc.•885 Tollgate Road,Unit H•Elgin,IL 80123•Phona 847/931-7110•Fax 847/931.7125 10/21/2003 14:18 847-931-7125 PSI ELGIN IL PAGE 03/06 Proposal of Field& Laboratory Testing Services Detention Pond Liner; -Heartland Circle Subdivision Yorkville, Illinois - PSI Proposal No. 042-I11 October 20, 2003-Page 2 through the medium). Additionally,PSI is proposing to make 3 borings outside the ponds to get a soil profile as well as groundwater elevation of the surrounding area. The fieldwork for obtaining relatively undisturbed samples of the in place liners will consist of hydraulically pushing "Shelby tube" samples using a backhoe that the City of Yorkville will provide. We anticipate collecting a total of 10 such samples from within the two ponds, sealing them and bring them back to our laboratory for testing. The three exterior soil borings will be performed using regular truck-mounted drilling and sampling rig, each to a 25 feet depth. Standard penetration tests per ASTM.procedure will be performed at depths of every 3 feet interval down.to 15 feet and then at every 5-foot interval below. These soil samples will be used to determine the moisture and classification of soil profile in the area_ The laboratory testing for the samples of the liner will include the following: 1. Hydraulic conductivity tests (as per ASTM 5064 —90 Method C) on a minimum of 6 samples (3 from each pond). 2. Dry unit weight and moisture contents of all 10 collected samples. 3, Moisture-Density Relationship Test(ASTM D698) on one large sack sample 4. Atterberg Limits and Mechanical Analysis including Hydrometer Analysis for 4 samples that represent the variety of materials encountered in the liner. 5. Classification of all samples using ASTM procedures for visual classifications. 6. Organic content of all samples that indicate relatively high in place moisture contents. PSI's personnel and equipment wil.] perform all. items of the above listed services with the cxception of the backhoe mentioned earlier for obtaining the Shelby tube samples. A Truck mounted drill rig will be usedto drill and sample the three scheduled borings. Estimated Fee • Drilling &soil sampling with a truck mounted rig by a crew of two at 3 locations Including mobilization...@$.12.00/foot,total of 75 feet $900.00 • Cost of 10 Shelby Tubes (@ 540 each)plus PSI's technician's time ($45 per hour) Estimated 8 hours $760.00 • Laboratory Testing: Hydraulic Conductivity (ASTM D5064)—6 @ $600 each.: .$3,600.00 M-D Relation ship Test(ASTM D698) $120.00 Dry density&Moisture on Shelby samples(10 @$20 each) $200.00 Atterberg Limits& Hydrometer tests(4 @$65/each) $260.00 • Preparation of engineering report by a P.E. ( 6 hours @$85/hour) $510.00 Estimated total cost of services 56,400.00 10/21/2003 14:18 847-931-7125 PSI ELGIN IL PAGE 04/06 Proposal of Field&Laboratory Testing Services Detention Pond Liners-f1'earrland Circle Subdivision Yorkville, Illinois- PSI Proposal No. 042-111 • October 20, 2003- Page 3 • Schedule PSI will proceed with the work and issue the report of our findings and recommendations only after receipt of a signed copy of this proposal intact, As an alternate, authorization . can be providedby a purchase order that specifically references this proposal (042-111). • A copy of PSI General Conditions are enclosed herewith and incorporated into this proposal. • It is estimated that our services can be completed within. 15 working days with the exception of the hydraulic conductivity tests that may take up to 2 months to connplete, The time for completion of these tests depends on. the nature of the clay and how fastlslow water permeates through them. PSI appreciates the opportunity to offer its services to your project and looks forward to working with you during the design phase. • Respectfully submitted, PROFESSIONAL SERVICE INDUSTRIES,INC. • Alt. (Al)Rahman,Ph.D.,P.E. Ge. echnical Depan ttraent Manager • Jac .Ju..n.. • Man=1,:e.r, Elgin Branch • Attachments: Proposal Acceptance & Project Data Sheet General Conditions 10/21/2003 14:18 847-931-7125 PSI ELGIN IL PAGE 05/06 Proposal of Field &Laborazory Testing Services • Detention Pond Liners -Heartland Circle Subdivision Yorkville, Illinois- PSI Proposal No. 042-I11 October 20, 2003 -Page 4 PROPOSAL ACCEPTANCE: AGREED TO, THIS • DAY OF , 2003. BY (please print): TITLE: • COMPANY: SIGNATURE: PROJECT INFORMATION: • I. Project Name: • 2. Project Location: 3. Your Job No: Purchase Order No.: 4. Project Manager: Telephone No.: 5. Site Contact: _ Telephone No.: 6. Number and Distribution of Reports: ( ) Copies To: ( ) Copies To: Attn: • Attri: • ( ) Copies To: ( ) Copies To: Attn: Atte: • 7. Invoicing Address: • Attn: • 8. Other Pertinent Information Or Previous Subsurface Information Available: 10/21/2003 14:18 847-931-7125 PSI ELGIN IL PAGE 06/06 City of Yorkville October 20,2003 Page 3 GENERAL CONDITIONS t.rARTIES AND score or WORK: Prorp'nnM Service Industrie., Tnc.(homiearkre rrfte,ed to is'rsr).hall inehide hold eomp.ny nth Rt pnrtievhr drvi,ie., wh.Idlery rsr Mr10et..perrennth01110 work. 'Work`mems Ihe.epeetfie genloeimieni nnnlyiienl,teeing or nit.,envie.to he performed by PSI an tel Perth in Mr.propeeel,f bcrn',ecoomeece(hemp(end dine Centre'Con1101001. Adddionnl work mdrsyA by Client./hell ilea be:Nbica ICI Ikea.General Coedit Ione "Client"refers to the penes or Innlnns entliy ordetittn the work to be done by PSI. If Chea It',mitring the work en Intuit-of another, Client et ,,enlr and wonnnb lhnt it it tit dt.ly nvehnrl,od pgea)or"Id eerey for the purpm,e or mitring'.el dividing raid work Unless olherwhe noted In wilting,Client asoma.ole tnpomihlllly lbr determining wdnethei the goentity owl Me Rothe of the work ordered by Ihe client Is nderpute sod Ionic.,..,for cheer,imended purpose, (Ilene'tall rpm senjnierne these Geenerl Cnndltlnns to teell sod every third pent'n,elr.m Clot'IrenPrtirl nny Fin of PSI',work. PSI atoll hnvr nn Noy er oblieellon le soy thine petty Irmo.:then that eel rnnh in rsr'I proposal Client',nccrpuncn Mercer end Thee General .Conditions. Thr ordering of wk Fran PSI,m the reliance no Any e(rsr,work.'heft comrimte eeerpeanee Pr Ne terms or PSI'S proposal end three Gennnl CendKlons,reterdlest or the toms of any c.drsequn.tly ion/Ed dnnrment, i.TESTS AND rN3PEcTIONR: Client shall e.we ill loin ens inspection of the site.mmaioh sol we-h performed by PSI or other.b be timely and Namely performed in saardne e.wide the pine., ,pneifadne And connect doeumem,end P11'e reeenunonderiene, N',einlme for thee,demote no injury shell by hmughc Nested PSI by Client or ary third pony ursine all teen aid Inprrllnnp bevy here to performed end limen lSrs.crnmtnennnllno.beer hero fnlinwed. Client arm to indemnify,defend end hold 931,lie eRrone employees end eprne humin f.nm any•od ell Clnime,10110,10,101,wtp end repews,Ineb,dlee,bur net)imi.ed to court cosi and rensenehle.Ramey a req In the even the ell nosh testa rod in,peclinne ore en.pis pednrmed or PSC,rommmendntlons ere not to fbllot•'ed anted le the Went whet such fnilure i,the rnnit r the neplIRenee.Mina/0th warren IU of omission PIPS!,ite nfReati'Rene or employeet,t ihici to the limitation contained In ppmereph 9. 3,SCHEDULING OF WORK: The pervlcee pet forth In rsre pmpoul and Client',o.. .tance w,m be eceonpIthed In a timely,workmenlikc end pmfeseleeel manner by Psi pen-and rel the peicn mored. If PSI It regrired to dotty commmeemon of the work n,It,epee etnlrhI.R open he,nark,r51 is required In one.or Inlrm,IR the smooth of ie work as.rewlt of ehmgen In Ihe seope of the work revealed by CF.!,la fulfill She requ.r.meete of third melee,In.en.tprienf in Me;more.,of cnnmtroclon,err other enure beyond the direst rn,onnble mmol of PSI.oddleinnel eltntga will he npolienble nod paynMe by Client, 0,ACCTT.SS'ID SITE: Client wilt nonage and Provide tea.teen to the Rile as is mm:Kury for PSl to per(o.a the work.ISI Anil totem reo oewble men urea and preenvdem In miehniee demote to the the and nny i.prr.vemer.q(pooled Iketepn as die result of is work at the use DIM equipment hoverer,PS)het net included in in fee the coal of,enotnlnn of damage which may eeeur.7f Client desires or require I'S!to Mawr Me cite to ito former enndldn.,%tl.,,'oilers eegnem 9s.t a.pt perform ouch additional work at ie neceeaery to do.o and Ctlenl'pent le pay PSI far Mer cont • S.CLIGNT'E DDTY TO NOTIFY CNCTNFS,R.r Clint,,repteaente end won-nets that it has ndvined IST of nny bin..M Nope ted heeandoo melctiali,uliiry lines sed polhnnnep RI any oltr a whl4.PSI II l0 de work hereunder,and unsex rel too teemed in writing she responsibility or holing puMurrket obiecl.etrveluret.Jinn or conduits. Client epee.m defhed,Indemnlflt sod ntoe PSI hermkas hero ell claims, snits,loan costs real cannon,Inetedlnn renttonnbk aunrner s fors es a anuli of pnsenel injury,demi or properly d.mage occurring wilt tepee(to rSl's performance of its work and molting to R cannel by contact whir tul'sudfee or invent objects.etn¢mret lines or conduits where the Angel rsr porcnllel oroennen and locution Mercer were not resented le PSI by Client. 0,RESPONSIBILITY: rST't work'rel sol include determining,,upervl.lng n Implemeollnp the Meme,method.,teehnigvoi eegonncet or penendures oCennnrooln.e, P51.ebail not be renoantbio rot ev.lueeing,reporting or eflbrMng)nh enndlpinee emcee/ilex taint,PAN,Of welfare. ISI'l work or Inhere to perPomr tune dean NO In any wry online Any wntnelor,subccntrector or,upplier room. per0um.oer of hu rode in eeeoronnoe with the coolant document,. PSI to no right at May in nnp tier osnnon.er'r work 7.SAMPSX DISPOSAL:Uute.,nd,rrwl.e arum/In welting,IMI tpteimant rsr,amnia.will be disposed nom edi,emry upon completion nrlhe leer. All dtlrling*ample.rsr t yi hnrnp wall be d:pooped tint (60) dnyt oder mhmlri n or rSra twin et. M.PAYMENT; Clernl shell be invoiced once tech month IM weak stemmed(luring the pracedteg period. Client elpoes lu pay oeeh inreice within shiny(30)tiny,of los receipt Client Rusher erre.to pay internee on ell Amdmn Invoiced Ind no(pard or objxtod 1e for valid uufo in writing With.mid thirty(ID)dry period et he mit of eighleen(II)percent per annum(re tie mpeltnum Imrocpt tele ermined under opolicehle IewL until paid. Client trees to pryI�PSI's cost or collection of all ammonia due end unpnld non defy(Re)daym,leehtdleg coon eolith sad rnponeble attorney's fee,. PSI thele net he bound by Any movie:en On ngrcememt remdring m prnVMing rsr erl.lmtdlem R 1ilpppon M CONroneereln IeUing Old of hit nprnereenl my provision wherein PSI wires any ripletn to n mechnniel'lien.M soy pmrlainn c eidlrlo.ing rsro right le receive payment for IS work upon payment to Client by coy third perry. These Cenenl Cnndilinne.re nndee.whoa noir•','het PSI shell Ale a it....whenever.mewemry to collect Net due'noun's. Pstl.ue in make payment within tinny(30)dart of level=shill[Onttilule a release of rst from nny end nil'aim.which Client mny hove.whether in tort mewed m otherwise end whether • known or unknown aitch time. !,WARRANTY: PSI'S SERVICES WILL RE PP.RPORMfry.ITS FINDINGS 09TA11NED AND ITS REPORTS PREPARED IN ACCORDANCE WITH ITS PROPOSAL.CL1eNT'S ACfrTANCF. THEREOF,rilEsE OENERAL CONDITIONS AND WITH GENERALLY ACCEPTED PRINCIPLES AND PRA.CTiC5S. IN PERFORMING ITS PROFESSIONAL SERVICES,PSI WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION. THIS WARRANTY 19 TN URI or AU.OTHER WARRANTIES OR REPRESENTATIONS.6117010%EXPRESSED OR IMPLIED. STATEMENTS MADP.MPSI REPORTS ARF,OPINIONS led CF,D UPON ENOIPTSERJNO JUDGEMENT AND ARS NO7 TO DE CONSTRUED AS REPRESENTATIONS OP PACT. SHOULD pSI OR ANY(1F ITS 9ROPF,SSIONM.EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN TITE PQRPORMANCE OP ITS WORK,OR TO NAVE MAOK AND RKPACFIF,O ANY PxrcerSSfiD OR IMPLIED WARRANTY,REIRDSENTA.TION OA CONTRACT,CLIENT.ALL PARTIES CLAIMING THROUOII CLIENT AND ALL PARTIRS CT.AMMINQ TO HART IN ANT WAY AIiLIED UPON PSI'S WORK,AGRGG THAT 717E MAXIMUM AGGREGATE AMOUNT OF THE LIARO_TTY of PSk,ITS OrFICERS, EMPLOYRES AND AGENTS SHALL BE LIMITED TO 525,050.0D OR THE TOTAI.AMOUNT OF TNP,FF.E PAIL)TO P$1 POR ITS WORK rERFORMED WITH R.ESPECT 70 THE tROITCT.W1f1Cl2'VCR AMOUNT IS GREATER. • IN T11E EVENT CLIENT IS UNWILLING OR UNABLE TO LIMIT PRI'S LIARILITY IN ACORDANCE WITH THE PROVISIONS SET FORTH IN TADS h'AMORAPI'L CIISNT MAY.UPON WRITTEN Ri?QtJECT Or CLIENT RKCIVFO vanity rt (t)DAYS Or CLIENT'S ACCEPTANCE HEREOF.INCREASE THE LIMIT DF PSI'S LIADILITY TO S2S0,000,00 OR IRP. AMOUNT OP PSI'S FEE, WIIICHCVER IS THE GREATER. DY AGREEING TO PAY PSI A SUM EQUIVALENT TO AN ADDITIONAL AMOUNT OF 5%OF THE TOTAL FEE TO BE CHAAOED FOR PSr3 SERVICES. TINS CHARGE IS NOT BE CONSTRUED AS BGINE A CFIAROG FOR rmsum•ICD OF ANY TYPE'DIJT IS INCREASED CONSIDERATION FOR THY GREATER I.IADRITY INVOLVED. IN ANY RVENT,ATTORNEY'S FEES pXPFM)FJ)RY PSI IN CONNF,C.T1ON WITH ANY CLAIM SHALL REDUCE TIM AMOUNT AVAILABLE AND ONLY ONE(I)SUCH AMOUNT WILL APPLY TO ANY rFWGCT. NO ACTION OR CLAIM.WHETHER IN T0117,CONTRACT OR OTHERWISE,MAY BE BROUOIrT AGAINST r5l,ARISING FROM 011 RELATED TO PSI'S WORK,MORE THAN TWO(7) YEARS AFTER THE CESSATION DP PST'S WORK HEREUNDER t'.INDEMNITY: Subject un the rorgeninn ptimtieno,rsl AR•'cee q indemnify and hold Crime hn.ntlao from end eppinnt any end eel claims,.oils.coots And tapemo including reuonnble morn'.rem and court cos?.rising out of P31'.negligence to jr.Iworn of rsI's nerligenw. Client shell provide the same protection te the extent of in nepiigmce. In the event Um Client or Chant'e principal shell bring nny Buil coot of notion,clnin Or cnunterohnm Apt..PSI,the pony in:doing mob Anton thrill pay In PSI the ewN end nominee Inotnrd by PSI to Inve lIgnle,en.wer nod d0Asul II,InNnding re*annahle Romney's end wienep feet end corn owls In rhe Forint!,Mu.PSI shell renvdl In rods sell. I I.TERMINATION:This Agreement may be terminnsed by either Fluty upon Anne(T1 day.'prim Willer,.Mice In the event of tnminnsine.PSI shell he eompemmed by Client for all services performed up in and inehnling the leenln.tlem rise,inelurung reiminnuhle nprnpn And fm den rnmpletlon of tush am'iovl ems metattp on ore neer to y to pine P.4r's film In Fade aadinr protect II,refenplenal eeputneien, IS.RMPI,OYP,ECAVITNPSS PERS: PSI'.employee..ball not he retain,/on tepee wITnpen eneept by pepeneit written egrnemem, Cline egret.to Pny PSI',Ingot erpenpee.erITI'Irnsllvt erste and fen pirunnt to PSI',dean Harem roe,cheduie ler PSI to respond to erty aubpoene. CRee,l ARreoa nal to hire PSI'(employees encept thralph PSI. In the even)Clieet hires n pSI employes,and.hail!my TSI en Ammon equol m ane-bolter(Ike esnpinyee'e mmttIir:d Saiory.with PSI waiving other remedies It may Into,, 13.HAZARDOUS MATERIALS: Nothing confined within this egeeanmt shag he mowed or inlerpreied to requiring PSI to unarm the slava of en tone,opeYloe.generator,starer.nansporlee,11001er or dlppesnl Focu S5 of(holo Iemtt appear within R.CRA of whhte any R0(lbo l n.Siete glom'or.agdIllnn Ravtsnlrlp leo gonemrlon,InnpponMlnn,eerelment,wooly and Append of ptSheuwd,CMrnt nominees Roll ee.pn...ihigey 1n'a.r..c%a.et..id p..noorrainm err RCRA.rel e.,en .Pntlr+.b or Pon tom.m 1,mg.elct.nn pw+•.ong Mn►..inti,g. ,elr.l,Aornn'pn and diepnanl rsr mOhtmnta, Id.PROVISIONS scVERABLE: The penia hove entered into him agreement in pried faith end it in the npeditc imam of the partici tont the tenni or the Oeneral Cenditiolet bo miforced U weittol. In the event ony of the provision,of the.e General Condition.should be Pound es be unen(rreekle,it shell be nricken and the rtmnlnine provision shell be eofoeceebie. 15.FJ.TTRE AGRT.EMENT:This Agreement constituter!oho entire undenrondini of the prinks.and there ore no tgronntnione,wenem int or undertakings mode other Shen no ore forth hornet Tido ag.rnmnnl mny he emended,mndlfed err terminnred only In walks..ipned by each of the pantie hereto. .....:.;.bxa.at,,.:.r,_in•.a� ,a� :; ,�u��`:at�." 4 .ttur . _ _ : '�_.. .,_. i' �(.; # ,� ✓, �b'e`�` 3 f'. E s„.q�„ �as � 1cY'�''�'b✓ .a<^ } �i >?t `f:,,, ,•�£,3 "`.y 8 l{ sE E '•' is ; YJ`( }a .!'„.^ '3'''i� Yf 'z° . f. -' {_ S �, �F: �" �. � £ � s � r3�x e ft€ �'�,� /1✓'.rs•.»!^,S �i! s ,11 3 sof O 'b y £ >z2a £ A„{,� �` .wft .�� � /4'a>�s....�i�£'�>p.Y°€} �. 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II y r,000 n. �'1 (D ® '' •? ..,, s.✓:;;� �.C'S » 1 £y iANNEW ; �' t t a }• x t u�3 - I G•1 0 m m \ N X O ® � W O D (7 p h ®X ','n , F�' , O O Q rn CTI (n mo"�o -1(n cm # s `} o m � W f� CSI 1 mDzOm rn x r D Z Z - :E OD CTI O m -(� D 0 0o O O n ¢ C" ) -u z (n Z } a9'`'o W m e gag`°, gz Q D 0 (ADN (D m m D N V O o y -u O co (n YORKVLLE � !z Wo m # � I (o "<'i¥ rn m o ZONINGRKETPLACE Z: mo \ M....._w m U r o ri m I Z 3 co 1 CL �� € i i 1