City Council Packet 2003 11-25-03 ,cs,D C/p o
United City of Yorkville
County Seat of Kendall County
EST. 1836
800 Game Farm Road
I Cl) Yorkville, Illinois 60560
Q 1.�11-J,„.., Q Phone:630-553-4350 AGENDA
= Fax.630-553-7575
E `� CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 PM
Tuesday, November 25, 2003
Call to Order: 7:00 p.m.
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Rich Sticka Valerie Burd Marty Munns Joe Besco
Paul James Larry Kot Wanda Ohare Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting: Ad-hoc: Technology Committee
7:00 p.m., Monday, December 22, 2003 To be scheduled
City Hall Conference Room City Hall Conference Room
Economic Development Committee:
7:00 p.m., Thursday, December 18, 2003
City Hall Conference Room
Administration Committee Meeting: Ad-hoc: Tourism Committee
6:30 p.m., Thursday, December 11, 2003 6:30 p.m., Monday, January 12, 2004
City Hall Conference Room City Hall Conference Room
Public Safety Committee Meeting:
6:30 p.m., Wednesday, December 17, 2003
Police Department Conference Room
Public Hearings:
1. Raintree Village, LLC's request for an Amendment to Annexation and Planned Unit Development
Agreement to add a clubhouse facility to the Raintree Village Subdivision located on Route 71 between
Route 47 to the West and Route 126 to the East.
City Council Meeting Agenda
November 25, 2003
Page 2
Citizen Comments:
Presentations: None
Consent Agenda:
1. Funding for Library Building Expansion Project - approve recommendation from Library Board to use
Development Fee for payment of financial advisory services fee of$8,500 to develop a financial plan
2. Beecher Concession Stand - approve to proceed with plans using Land Cash
3. Resolution Creating the Position of Full-time Receptionist - authorize Mayor and City Clerk to execute
4. Request to Hire Full-time Administration Receptionist
5. Request to Hire Full-time Parks and Recreation Receptionist - subject to receiving Grande Reserve Funds
6. Unemployment Savings Program- authorize Mayor to execute enrollment forms and payment of enrollment
fees in an amount not to exceed$1,125.00
7. Request to Hire Public Works Maintenance Worker I - subject to receiving Grande Reserve Funds
Plan Commission/Zoning Board of Appeals:
Minutes for Approval(Corrections and Additions):
Minutes of City Council—None
Minutes of Committee of the Whole—April 15, 2003, May 20, 2003, and June 3, 2003
Bill payments for approval from the current Bill List (Corrections and Additions):
Checks total these amounts:
$ 522,075.70
$ 128,088.66 (payroll period ending 11/17/03)
$ 650,164.36 (total)
Reports:
Mayor's Report:
1. Due to the Thanksgiving Holiday, the agenda and packets for the December 2nd Committee of the
Whole will be posted and distributed on Wednesday,November 26th.
2. Swearing-in of Officer James R. Presnak
3. Swearing-in of Sergeant Terry A. Klingel
4. Recognition of Robert Johnson's election to the Illinois Board of Fire and Police Commissioner's
Association Board of Directors
City Council Meeting Agenda
November 25, 2003
Page 3
Reports (con't):
Mayor's Report (con't):
5. CorLand's Lease Agreement for Hoover Boy Scout Camp
6. CorLand's Technical Assistance Agreement
Attorney's Report:
City Clerk's Report:
City Treasurer's Report:
City Administrator's Report:
Finance Director's Report:
Director of Public Works Report:
Chief of Police Report:
Executive Director of Parks & Recreation Report:
Community&Liaison Report:
Committee Reports:
Public Works Committee Report:
1. No Report.
Economic Development Committee Report:
1. Caledonia PUD Agreement
a. Ordinance Authorizing the Execution
Public Safety Committee Report:
1. No Report.
Administration Committee Report:
1. Illinois Clean Energy Grant Agreement for the Lighting Upgrades for the Beecher Community Building
2. Authorizing Ordinance for $3.5 Million Countryside Interceptor Alternate Revenue Bond
City Council Meeting Agenda
November 25, 2003
Pa•e 4
Additional Business:
Executive Session:
1. For the purchase or lease of real property for the use of the public body.
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 - 2004
'UBLIC WORKS; �- ----- ---- - — ---
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Vice-Chair: Alderman Munns Streets and Alleys YBSD
Committee: Alderman Sticka Sanitation and Waste
Committee: Alderman Kot
ECONOMIC DEVELOPMENT
Committee Departments Liaisons
Chairman: Alderman Sticka Planning & Building& Zoning Chamber of Commerce
Vice Chair: Alderwoman Burd Business & Economic Dev. Kendall County Econ. Dev.
Committee: Alderwoman Ohare Plan Commission
Committee: Alderman Besco Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention&
Tourism Council
Downtown Re-development
PUBLIC SAFETY,
Committee Departments Liaisons
Chairman: Alderman Kot Police Human Resource Comm.
Vice Chair: Alderwoman Ohare Schools School District
Committee: Alderwoman Spears Public Relations KenCom
Committee: Alderman James
ADMINISTRATION1
Committee Departments Liaisons
Chairman: Alderwoman Spears Finance Metra
Vice Chair: Alderman James Public Properties Library
Committee: Alderwoman Burd Personnel Cable Consortium
Committee: Alderman Munns
City Council Meeting Agenda
November 25, 2003
Page 5
COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2003 —2004 (con't)
AD-HOC: TECHNOLOGY!
Committee
Chairman: Alderman Munns
Vice Chair: Alderman Kot
Committee: Alderman Sticka
Committee: Alderwoman Ohare
AD-HOC: TOURISM
Committee
Chairman: Alderwoman Burd
Vice Chair: Alderwoman Spears
Committee: Alderman James
Committee: Alderman Besco
a4
Oct 08 2003 10: 43RM City of Yorkville 630-553-7575 p.3
•
=aa�Y °9 UNITED CITY of YORKVILLE
!1) County Seat ofKendal!CountyRec. l° 1;�.-1 (
RC ?
,
V •
800 Game Farm Rd.
L. Yorkville, IL 60560
t., E 630-553-4350 •
APPLICATION/PETITION
• ANNEXATION & PLANNED UNIT DEVELOPMENT(P.U.D.) AMENDMENT
1. NAME OF PETITIONERS): Rairrtree Village, LLC
2. NAME OF HOLDER OF LEGAL TITLE, IF DIFFERENT FROM.4 1: n/a
3. IF LEGAL TITLE IS HELD IN A LAND TRUST, LIST THE NAMES OF ALL
HOLDERS OF ANY BENEFICIAL INTEREST THEREIN: n/a
4. a.) STREET ADDRESS &PHYSICAL LOCATION OF SUBJECT PROPERTY:
submit 71 maps o sioRoute 47oto rety or plat
t af nd R})ut a 126 to the east
b.) LEGAL DESCRIPTION OF PROPERTY: (attach as Exhibit"C") See attached
c.) KENDALL COUNTY PARCEL NUMBER(S)•OF PROPERTY FOR WHICH
AMENDMENT TO ANNEXATION & PLANNED UNIT DEVELOPMENT IS
SOUGHT; See attached.
5. NAMES &.ADDRESSES OF ANY LANDOWNERS WITHIN n/a ENTITLED
TO NOTICE OF PETITION UNDER ANY APPLICABLE CITY ORDINANCE:
Not required per Liz D'Ama, Gi. PI-amer,
t j_CL6 u-Ec.
(If additional space is needed,attach a separate list as Exhibit"D")
6. STATE THE ITEMS TO BE AMENDED AND/OR SUBMIT PETITION FOR SAME.
Addition of a clubhouse facility to the carmnity for residents use.
Oct 08 2003 10: 43AM Cit of Yorkville 630-553-7575 p. 4
Page 2-Application/Petition for P.U.D.
7. NAME,ADDRESS, AND PHONE NUMBER OF PERSON TO WHOM
INQUIRIES REGARDING THIS PETITION MAY BE DIRECTED:
Greg Collins, Planning & Zoning Manager
8.- SUBMIT APPLICATION WITH A FILING FEE IN THE AMOUNT OF $ 500.00
9. SUBMIT 35 SETS (After notarizing original) INCLUDING THE APPLICATION,
PETITION, LOCATION MAP,AND ANY OTHER PERTINENT MATERIALS.
TO THE DEPUTY CLERK.
IN WITNESS WHEREOF THE FOLLOWING PETITIONER(S)HAVE SUBMITTED THIS
APPLICATION UNDER OATH,AND VERIFY THAT TO THE BEST OF THEIR •
KNOWLEDGE ITS CONTENTS ARE TRUE AND CORRECT:
PET O.1 R S)7 pal p •p- o • rs .ignature must appear on this application.
I JA i •%.1 /x,(40, Rai ntree Village, LLC
..•.s, Vice Presio:.
SUBSCRIBED AND SWloRN
BEFORE ME THIS' -7& DAY
OF ,20 03
• La "-- . 761.4-4—
s
"OFFICIAL SEAL"
CAROL A.VOSS
Notary Public,State of Illinois •
My Commission Expires 10/14106
NOTARY STAMP
THIS APPLICATION MUST BE NOTARIZED
PUn-nx.Ap
I
11/21/2003 16 12 FAX 630 553 5764 DANIEL J. KRAMER a 002/007
STATE OF ILLINOIS )
)ss.
COUNTY OF KENDALL )
AMENDMENT TO PLANNED UNIT DEVELOPMENT AGREEMENT
BETWEEN THE UNITED CITY OF YORKVILLE,
A MUNICIPAL CORPORATION,AND
RAINTREE VILLAGE, LLC, OWNER/DEVELOPER,
AN ILLINOIS LIMITED LIABILITY CORPORATION
NOW COMES the UNITED CITY OF YORKVILLE, a Municipal Corporation, located
in the County of Kendall, State of Illinois, hereinafter referred to as "CITY", and RA NTREE
VILLAGE, LLC, an Illinois Limited Liability Corporation, hereinafter referred to as
"OWNERIDEV ELOPER",
WITNESSETH
WHEREAS, RAINTREE VILLAGE, LLC has become the Successor-Owner and
Developer of Raintree Subdivision formerly known as The Highlands Subdivision, and the CITY
have previously entered into a Planned Unit Development Agreement for said Subdivision; and
WHEREAS, a portion of the subject real property designated in the attached Exhibit"A"
was to be developed as open space pursuant to the Planned Unit Development Agreement; and
WHEREAS, after consultation with the City Park Board,Recreation Director, and City
Council the CITY has made a decision to accept the contribution of cash in lieu of the dedication
of the real property described in the attached Exhibit"A:; and
1
11/21/2003 16 12 FAX 830 553 5764 DANIEL J. KRAMER Ej003/007
WHEREAS, OWNER/DEVELOPER has agreed to take the real property described in the
attached Exhibit"A" and develop the same with a clubhouse facility for the benefit of the
residents of its development, and contribute the cash equivalent of the land that formerly was
going to be dedicated to the CITY for open space purposes as designated in the attached Exhibit
"A"pursuant to the United City of Yorkville Land-Cash Ordinance; and
WHEREAS, under the United City of Yorkville Land-Cash Ordinance,the CITY has the
right to elect to take cash in lieu of land and does agree to do so:
NOW THEREFORE, in consideration of the mutual covenants and promises herein
contained the parties agree as follows:
1) INCORPORATION OF RECITALS: All parties hereto agree that the above
contained recitals are an integral part of tbis Agreement and hereby adopt those
recitals as part of this Agreement.
2) REAL PROPERTY EFFECTED: This Amendment shall affect only the terms,
conditions, and general development plan as set out in the original Planned Unit
Development Agreement, and as described in the attached Exhibit"A".
3) OWNER/DEVELOPER hereby is authorized to construct a clubhouse for the use
of its residents of its subdivision, Raintree Village, on the site described in the
attached Exhibit"A".
4) The CITY agrees that OWNER/DEVELOPER shall pay the sum of S
as the cash equivalent for land-cash cont: bu.tions in lieu of dedicating the site
described in the attached Exhibit"A"pursuant to the United City of Yorkville
Land-Cash Ordinance.
2
11/21/2003 18. 12 FAX 630 553 5764 DANIEL J. KRAMER VI 004/007
5) AUTHORIZATION OF AMENDMENT: OWNER/DEVELOPER warrant that
the parties hereto have full and express ;:.:thority to enter into an Amendment of
the original Planned Unit Development Agreement to which this Amendment is
appended pursuant to that Agreement.
6) RATIFICATION: All parties hereto agrse that except to the extent performance
standards or other terms of the original Planned Unit Development Agreement
have been amended herein, all other terms of the original Planned Unit
Develc_:meot Agreement are hereby rati.'ied, re-published, and reconfirmed
between the parties hereto and remain tl.-_ agreement of the parties.
OWNS.J' EVELCPER warrants that D]:-;.,'ELOPER shall stand in the position of
a successor and assign of OWNER as to all rights accruing under the original
Planne.= Unit Development Agreement.
7) SEVEE.-1B LITY: Should any provisio:-. of this Annexation Amendment be
found to be unenforceable by a Court of_ornpetent jurisdiction, the remaining
terms ar,d conditions of this Amendrner,t to Planned Unit Development
Agreert-,cat as well as the original lanr _1 Unit Development Agreement shall
remain in f_ll force and effect.
8) Notice u:ail further notice s;, 11l be provi,' ' at the following addresses:
CIT':: Ci; ,' Clerk
U, `:tyofYorkville
8C Came Farm Rd.
Yc:=_�ili�, LL 60560
3
11/21/2003 16: 12 FAX 630 553 764 DANIEL J. KRAdER IJ005/007
Cop to: Attor:ev Daniel J.Kramer
1107.1. S. Bridge St.
York illi, IL 60560
OWNER/DEVELOPER: Greg Collins, Planning&Zoning Manager
Rainrrte Village, LLC
9) TIME IS OF THE ESSENCE: Time is of ssence of this Agreement and all
documents, ogreo;n:ants, and contracts purse hereto as well as all covenants
contained i . this Amendment shall be perf omied in a timely manner by all parties
hereto.
4
11/21/2003 16: 12 FAX 630 553 5764 DANIEL J. KRAMER 12 006/007
IN WITNESS WI ri EREOF, the undersigned parties have executed this Amendment to
Planned Unit Development Agreement this day of , 20_
CITY:
UNITED CITY OF YORKVILLE
By:
Attest:
Dated:
OWNER/DEVELOPER:
RAINTREE VELLAGE, LLC,
An Illinois Limited Liability Corporation
By
Attest:
Dated:
Prepared by:
Law Offices of Daniel J. Kramer
1107A S. Bridge Street
Yorkville, Illinois 60550
630.553.9500
5
11/21/2003 16. 12 FAX 630 553 5764 DANIEL J. KRAMER fa007/007
EXHIBIT LIST
Exhibit "A" - Clubhouse site
6
11/21/2003 12 02 FAX 630 553 5764 DANIEL J. KRAMER [2001/002
STATE OF ILLINOIS )
) ss
COUNTY OF KENDALL )
RESOLUTION -NO. 2003-
RESOLUTION CREATING THE POSITION OF FULL TIME RECEPTIONIST AT
THE UNITED CITY OF YORKVILLE
WHEREAS, THE UNITED CITY OF YORKVILLE, through its City Council, Mayor,
and City staff, after careful consideration have found and deemed it necessary for the benefit of
the City of Yorkville to create the position of full time Receptionist; and
WHEREAS, the job position for the full time Receptionist will have the duties and
responsibilities as set forth in the attached job description; and
WHEREAS, the position of full time Receptionist will greatly assist the with the
operational efficiency of the City of Yorkville;
NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE
THAT THE POSITION OF FULL TIME RECEPTIONIST IS HEREBY CREATED.
That said position will be directed by the designated supervisor and shall work under the
Administration and Parks and Recreation Departments. The job description for the full time
Receptionist is attached hereto and is made a part hereof as Exhibit "A".
The hiring of a person to fill the position of the full time Receptionist should be subject to
all probationary rules and regulations as set out in the current employee manual.
11/21/2003 12 02 FAX 630 553 5764 DANIEL J. KRAMER /2002/002
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 20_
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois
this day of ,A.D. 20_
Attest:
CITY CLERK
Prepared by:
Law Offices of Daniel J. Kramer
1107A S. Bridge Street
Yorkville, Illinois 60560
630.553.9500
UNITED CITY OF YORKVILLE
JOB DESCRIPTION
TITLE: RECEPTIONIST
STATUS: FULL— TIME (NON-EXEMPT)
DEPARTMENT: ADMINISTRATION / PARK AND RECREATION
REPORTS TO: ADMINISTRATIVE ASSISTANT/DESIGNATED
SUPERVISOR
POSITION DESCRIPTION OVERVIEW
The main responsibility is to establish and maintain good public relations through the
telephone and with visitor contact. Assist with the overall functions of the general
office. Performs a variety of general office and receptionist tasks, including filing,
registration,typing,cashier, computer work. Must communicate well on the telephone
and in person in an appropriate manner.
ESSENTIAL FUNCTIONS
1. Act as primary contact for answering phones and greeting public,residents and
staff with providing information, answering questions and support as needed.
Disburse calls, schedule building use, prepare messages and provide general
office support.
2. Sort and disburse mail.
3. Act as receptionist for visitors and direct them to appropriate personnel for
appointments and inquiries.
4. Perform the office preparation through daily opening and closing.
5. Maintain a balanced cash drawer assist with daily deposits.
6. Perform data entry and general office work.
7. Maintain schedule of office activities and staff
8. Provide data related reports
9. Assist with accounts payable and receivable duties.
10. Keep a systematic file of records, reports, correspondence, etc.
11. Perform other related duties as may be assigned by Supervisor
JOB DESCRIPTION PAGE 2
RECEPTIONIST
BASIC REQUIREMENTS - KNOWLEDGE, SKILLS, AND ABILITIES
• Ability to communicate with and assist both the public and staff in a friendly,
helpful manner
• Regular and predictable attendance
• Knowledge of office priorities, correct punctuation, spelling and grammar
• Ability to do sustained typing/data entry/word processing at speed accuracy of 40
words per minute
• Ability to perform usual secretarial tasks such as filing and operating office
equipment
• Must be detail oriented and have excellent organizational skills
• Ability to handle cash accurately.
• Ability to handle confidential issues.
• Operating computer and software specific knowledge
• Phone operation
• Driving
• Lifting supplies up to 501bs
• Communicate with co-workers, supervisors and outside visitors
• Performs work indoor and outdoors
• Be able to follow directions and perform described work activities independently
maintaining files and records
MINIMUM AND PERFERRED EDUCATION AND EXPERIENCE
• High school graduate or equivalent
• Experience in computer data entry and word processing (Microsoft Word, Access,
Excel, and Publisher).
• Typing ability of 40 wpm
• A minimum of one year experience in general office duties
• Job-related experience in dealing with the public in person or on the phone
• Successfully complete a background investigation with findings of good character
and no felony convictions.
Page 1 of 8
UNITED CITY OF YORKVILLE DRAFT
COMMITTEE OF THE WHOLE
APRIL 15, 2003
7:00 P.M.
MEMBERS PRESENT:
Alderman Marty Munns—Mayor Pro-tem Alderman Richard Sticka
AIderwoman Rose Spears Alderman Joe Besco
Alderman Paul James Alderwoman-elect Wanda Ohare
Alderman Larry Kot City Treasurer Bob Allen(until 8:10)
City Treasurer-Elect William Powell
CITY STAFF PRESENT:
City Administrator Tony Graff City Attorney Dan Kramer
Police Chief Harold Martin Director of Parks &Recreation Laura Brown
Finance Director Traci Pleckham
GUESTS:
See attached list.
PRESENTATIONS
2002 Yearly Police Report
This was an informational item and will move on to the April 22, 2003 City Council
meeting.
EEI—Water Treatment Building Design
Jeff Freeman from Engineering Enterprises, Inc. (EEI) gave an update of the Water
Treatment Project. Permits for Well#7 have been submitted and it is progressing on
schedule. Permits for Well#8 and#9 (related to the Grande Reserve subdivision) have
also been submitted and are on schedule. While they are waiting for the permits, EEI has
been working on the design of the well house and water treatment facilities. The permits
for these facilities should be sent for Illinois Environmental Protection Agency(IEPA)
permits in May 2003. With this taking place, it is time to finalize the appearance of the
water treatment buildings. The things to consider are the overall look and how it relates
to the location, building materials, the long-term operation and maintenance costs and
future facilities.
Originally four elevations were presented to staff and City Engineer Joe Wywrot and
Director of Public Works Eric Dhuse eliminated two based on various characteristics.
They choose Elevations A&D. Elevation A is estimated to cost $125.00/square foot
while Elevation D is estimated to cost $110.00/square foot. The difference is due to the
amount of windows in the Elevation A which will cost about $40,000.00 more. Either
elevation has different options such as seam metal roofing versus shingles, vinyl siding
versus cement board siding, block versus face brick etc. The Council further discussed
Page 2 of 8
the various materials, warranties and maintenance. Tim Farrell with EEI went over the
cost of the various options for Elevation D:
• Option#1 - split face block on the bottom 1/3 of the building, Exterior Finish
Insulation System(EFIS) on the upper 2/3 - $31,875.00.
• Option#2 - split face block on the bottom 1/3 of the building, face brick on the
upper 2/3 - $45,000.00.
• Option#3 - split face block on the bottom 1/3 of the building, hearty plank siding
on the upper 2/3 - $18,500.00.
The materials would be used consistently on all four sides of the building in these options
whereas in Option#4 the front elevation would be different from the other sides.
• Option#4—split face block on the bottom 1/3 of the building, face brick on the
upper 2/3 on the front elevation- hearty plank from top to bottom on remaining
sides - $21,795.00.
Mr. Farrell also reminded the Council that the cost for Elevation A would be the same as
the above plus $40,000.00 for the extra windows. EEI recommended Elevation D with
Option#2.
The Council discussed the following:
• Security of the building. Mr. Farrell stated with security in mind the windows are
placed up high, and all the interior walls are built with Concrete Masonry Unit
(CMU) block. He felt all four options are equally secure. They are also looking
for Category 3 code rating which allows for a high standard of construction.
• Pre-engineered concrete. Mr. Farrell stated that the cost would be comparable to
Option#2 and it would give a different appearance to the building.
• Total building cost. Using Option#2 and fully equipping the facilities, Mr.
Freeman estimated Well#8 and#9 at$2.5 million and Well#7 is approximately
$1.7 million. He noted that considering the overall cost of the facilities the
difference between the highest building materials and the lowest is 1% of the
overall construction cost.
After much discussion concerning the options, appearance, construction and materials it
was the consensus of the Council to use Option#3 with an asphalt shingled roof and with
a bid option for face brick in front instead of split face block.
PRESS RELEASE
Alderman Munns read a press release regarding Mayor Prochaska's absence stating he
was admitted to Mercy/Provena Hospital on April 13, 2003 with bacterial pneumonia
treatable with antibiotics. Provided there are no complications,he will be released later
this week. The Mayor's office will notify everyone when he is available for calls.
OLD BUSINESS
None.
Page 3 of 8
NEW BUSINESS
Public Works Time Study
Alderman Kot recommended that this item be tabled to the May 6, 2003 Committee of
the Whole(COW) meeting since the Director of Public Works Eric Dhuse was unable to
attend the meeting due to the recent birth of his daughter. He asked the Council to review
it and bring questions to the next COW meeting.
2003/2004 Budget
Administrator Graff stated that this was a follow-up item after the public hearing on the
budget at the April 8, 2003 City Council meeting. He noted one change that was
recommended regarding a grant coordinator will be discussed later in the meeting.
There were no comments.
This item was placed on the April 22, 2003 City Council meeting agenda.
Public Hearing New Rules and Regulations
City Attorney Dan Kramer reported that there was a case in court regarding the following
of certain procedures. The outcome of the case changed the focus of governmental
zoning hearings in the State of Illinois. The decision has been upheld in the Illinois 2nd
District Appellate and Supreme Courts. The remedy for the petitioner or objector has
been changed from declaratory judgment to an administrative review. The only evidence
a judge will hear now is the public hearing record. It is now important to have a good
record of the public hearing whether at Plan Commission or City Council meetings. He
advised that a court reporter be present at all public hearings so there is an accurate
verbatim record. He also stated that the City should rely more heavily on City Planner
Mike Schoppe's expert recommendations. He stated that the new procedure has been
implemented and that the Plan Commission Chairman Tom Lindblom is doing a good
job. Attorney Kramer went over the rules with regards to allowing the public to speak
which will apply at both the Plan Commission and City Council meetings.
Williams Development—Bid Opening Results
John Caputo and Thomas Tristano from Williams Development presented the project bid
summary which outlined the eight bid packages for the scope of work needed for the City
Hall build-out. The total for the base bid work is $729,271.00. Mr. Tristano went over
the individual bid package summaries indicating how many bid packages were picked up,
returned and what the bids from each company was. He noted that the lowest painting
bid was disqualified because a bid bond was not furnished and it did not include all the
scope of services in the lower level. The bid package clearly indicated what was to be
included in the bid and the scope of service. There are three different sources for bids; a
bid list of contractors who Williams works with on a regular basis, a notice of bid is sent
to contractors in the area and a public notice was published in the newspaper.
The alternates to the project were discussed:
• Light wells—the total to extend the three lower level windows approximately
two feet deeper is $57,288.00. The Council discussed how the wells would be
constructed, security, and landscaping.
Page 4 of 8
• Casework—this alternate monitors the development so cost stay on track.
There are two construction areas, the upper and lower levels. Williams
recommended that their firm handle this. The cost is$7,014.00.
• Canopies—for the lower level entrances which includes modification to the
foundation and the installation of a steel column for support. The cost for this
alternate is 28,877.00. Administrator Graff stated that Building Official Bill
Dettmer is recommending the canopies as a code issue because they will
protect the stairwells from the weather.
• Limestone Caps—this will repair the chipping of the concrete at the front
entrance. The cost is $16,186.00.
• Brick Veneer—this is to veneer the Council Chamber addition. This is costly
because if affects light fixtures, gas meters, security cameras, door frames, etc.
The cost is $183,142.00.
• Fiber Cement Siding—this is to remove the existing siding and replace it. This
change will provide better architectural standards. The cost is$24,123.00.
• Voluntary Alternate—fire-proof material can be sprayed on the walls that are
between the furnaces however it does not stick to wood so a fire-proof paint is
being recommended. The cost is $4,500.00
The phasing of the project was discussed. The lower level is to start May 1, 2003 along
with the City Council Chamber addition. The lower level is projected to be finished on
August 8th and the chambers plus or minus a week from this. When the lower level is
complete, staff will move down so that the renovation of the upper level can begin. The
upper level should be completed in October. The goal is to finish the outside work before
school begins. They discussed writing a letter of intent to the contractors who will be
awarded the bid. This gives them a commitment for the work and gives them time to get
their bonds, insurance requirements and their shop drawings.
The Council discussed the alternates and the consensus was that the only alternates
needed were casework, canopies and the voluntary alternate. Administrator Graff stated
the total for this would be $765,931.00. Funding for the project was discussed.
Administrator Graff outlined the timeline for the receipt of funds expected from
developers. Funds currently available are $140,000.00. $306,000.00 will be coming in
from annexation agreements already approved. Two additional annexations agreements
are pending which would add approximately$450,000.00. There are also additional fees
from other developments. Alderman Kot suggested a back-up plan for the remaining
funds so that the Council is not voting on developments knowing the money is needed
from them. He asked that alternative financing be explored. Administrator Graff agreed
and stated he would have information at the next COW meeting on May 6, 2003.
Administrator Graff told Williams the target date for a City Council vote will be May 13,
2003.
Employment Agreements with City Administrator, Chief of Police and Executive
Director of Parks &Recreation
This item was tabled until the next COW meeting.
Page 5 of 8
Committee Structure
Administrator Graff stated that Mayor Prochaska had suggested the following
committees:
Public Works Building& Grounds
Public Safety Technology
Economic Development Building&Zoning
Administration Committee Finance
The new committees would have three members and everyone would be on three
committees. The committees should have shorter agendas and may not meet monthly.
The Council discussed the pros and cons of more committees and the purpose of new
committees such as Technology which was discussed in detail. Alderman Besco noted
that technology affects every committee and suggested a subcommittee made up of one
member from every other committee. This committee may need to only meet quarterly.
It was discussed that the goals of each committee should be outlined and then the
frequency of meetings could be determined. Administrator Graff reminded the Council
that Northern Illinois University(NIU) was still in the process of conducting the
Governance and Municipal Practices Assessment and they may be making suggestions as
to meetings. After a lengthy discussion, it was decided to wait for the results of the NIU
study before making any decisions on adding committees.
Revised Budget for FY 2002/2003 and Adjustment of Funds
Administrator Graff reported that last year the process was begun to revise the budget to
true up the accounts. This helps with the audit process. Finance Director Traci Pleckham
has provided an updated budget using actual revenue streams and expenses. This
provides a snapshot of where the accounts currently stand. Mrs. Pleckham explained the
net change of$180,579. Revenue decreased due to the $128,000.00 Route 34/Game
Farm Road Grant being transferred to MFT Funds until the money from the grant is
received. The other change to revenue is the Municipal Utility Tax($55,000.00) which
was not adjusted in November 2002 due to Menard's opening. She noted changes in the
following accounts; Building Permits (increase), Group Health Insurance (decrease due
to final payment being made), Contingency Fund(increased to allow for last minute
expenditures such as the special census), Vision and Dental(decrease), Debt Service
(increase because recapture is not where it should be a this point and this will make sure
the City's debt service is covered) and Engineering Review(decreased due to developer
reimbursement). The Council discussed other adjusted items such as Printing/Copying,
Gasoline, NICOR Gas and GASB34.
Technology Proposal—Software Performance Specialists
Alderwoman Spears reported that this was presented and discussed at the Administration
Committee. The committee is recommending Software Performance Specialists, Inc.
(SPS)to prepare a Future Technology Plan. SPS is already under contract with the City
and staff is comfortable working with them. The Council discussed the Scope of
Services and other proposals presented to the Administration Committee.
This item was placed on the April 22, 2003 City Council meeting consent agenda.
Page 6 of 8
Web Development Proposal—Weblinx
Alderwoman Spears reported that this was discussed at the Administration Committee.
Several proposals were received. The Committee was most impressed with the Weblinx
proposal, references and cost. The Administration Committee recommended Weblinx for
the design and implementation of a web site. The Council discussed the process of how
and who will be updating the web site once it is completed and what services the contract
covered.
This item was placed on the April 22, 2003 City Council meeting consent agenda.
Grant Coordinator Contract
Alderwoman Spears reported that Executive Director of Parks &Recreation Laura
Brown suggested this to the Administration Committee. Laura Ross-Stuart with C.H.
Schrader and Assoc. presented a letter outlining the consulting services that she will be
providing as grant coordinator for the City for one year. The cost of the service is
$14,000.00/year to be paid in quarterly installments beginning May 1, 2003. Mrs.
Pleckham explained that the first quarter payment has been included in the revised FY
2002/2003 budget and the remained will be included in the FY 2003/2004 budget. The
Council discussed the purpose of hiring a Grant Coordinator and the amount of funds this
person can bring to the City in grants. Ms. Brown stated that Ms. Ross-Stuart has
secured grants for other communities in access of$400,000.00 and she will also lobby for
grants and track them. She also will outline a five-year cycle for grants for the City and
the grants that she applies for are not only for Parks and Recreation but will apply
citywide. The Council discussed that the Administration Committee did not consider any
other companies because this was the only one presented to them. Alderman Kot asked if
the City could contract with this firm for$14,000.00 with out receiving other proposals.
Attorney Kramer stated that professional services are not governed by the same statute as
public improvement contracts. The City can enter into this contract without getting other
estimates. Also discussed was that staff will have contact with Ms. Ross-Stuart so that
she will be aware of the City's needs and apply for the appropriate grants. It was
suggested that staff prepare a quarterly report for the Council to keep them advised as to
what grants have been applied for.
This item was placed on the April 22, 2003 City Council meeting regular agenda.
New County Office Building Request
Administrator Graff reported that Kendall County is building a new Health and Human
Service office building at the John Street campus. He went over the site plan they
presented to the City. The City has asked the County to continue John Street through the
complex in the future. The County is asking the City for consideration in the form of fee
or permit waivers. Alderwoman Spears noted that in the past actual costs have been paid
by the County. She stated that she tried to bargain with the County for funds from their
budget for the City's newsletter since it includes many County items. Attorney Kramer
suggested that the City get a dedication from the County for John Street now in exchange
for fees. The Council agreed. Administrator Graff stated he will discuss this with Jeff
Wilkins, Kendall County Administrator and Attorney Kramer stated he would speak with
Page 7 of 8
State's Attorney Tim McCann. After they obtain further information, they will this back
to a COW meeting.
Proposing Ordinances for SSA for The Highlands and Windett Ridge
Administrator Graff reported that this was a follow-up item. The Council has already
approved Resolutions of Intent for the Special Service Area(SSA) District for these
developments. These ordinances actually create the SSAs. The City will not have any
monetary liability in the SSA's. Attorney Kramer stated that Mrs. Pleckham met with
Kendall County and the SSA underwriter and the County is willing to cooperate with the
City.
This item was placed on the April 22, 2003 City Council meeting consent agenda.
Capital Fees
Administrator Graff stated that this was an update for the Council because Attorney
Kramer hasn't had a chance to review the proposal to increase developer fees for staff
and equipment. The City would like to raise the fees from$1200.00 to $2100.00. Two
fees are not being raised because the Bristol-Kendal Fire District has not provided
information yet and the Municipal Building Fee needs justification for an increase so the
City is hoping to have a Facility Plan done to address this. Attorney Kramer stated that
he has read the information but has not had an opportunity to discuss it with
Administrator Graff. They are schedule to meet tomorrow howeverhe felt comfortable
placing this item on the agenda of the next City Council meeting.
This item was placed on the April 22, 2003 City Council meeting regular agenda.
Williams Architect - Facility Plan Proposal
Administrator Graff stated that Williams submitted a proposal in the amount of
$42,000.00 for a Facility Plan which will review all current operational needs and make
recommendations for the future. They will give the City a$2,000.00 discount if the City
prepays. The Administration Committee felt that the bid was high so it asked for a
proposal from Kluber, Skahan and Associates (KS+A). KS+A's proposal was for
$37,500.00. The funds are not currently in the budget however there could be excess
funds available in the FY 2002/2003 budget that can be applied to this study. He also
noted that the study is needed to justify raising developer's fees and will aid in what
grants need to be sought. The Council discussed the scope of the plan and the necessity
for it.
The Council decided to ask both firms to make a presentation to the Council at a future
COW meeting. Administrator Graff suggested asking Brunidge Cassell (Library
architects) to also make a presentation. The Council agreed.
Plan Commission Report
Alderman Sticka reported that he won't be able to attend the April 22, 2003 City Council
meeting so he wanted to give the Council his report tonight. Two items were discussed.
The first was the Doetschman farmstead on Route 71. The owners would like to rezone
Page 8 of 8
from R-1 to business so they can run an antique store. The surrounding neighbors signed
a petition objecting to the rezoning so they asked that the hearing be continued to the next
Plan Commission meeting where only one objector attended. Attorney Kramer suggested
a solution that Building Official Bill Dettmer develops a type of zoning that would allow
them to use the existing buildings for an antique business only. The objector was
satisfied with this. This will be discussed at the Economic Development Committee
meeting on April 17, 2003. Alderman Sticka asked Attorney Kramer if this was
discussed with Bill Dettmer and he said he would contact him to verify. Attorney
Kramer also discussed that Plan Commission Chairman Tom Lindblom went and
checked the addresses on the petition. Most of the addresses were from four units of
townhomes along side the project. There were no objections from any single-family
residents, Dr. Davis, owner of Wildwood, or any residents of Wildwood. They other
item discussed at the Plan Commission meeting was Westbury Village Ocean Atlantic's
development. The Plan Commission voted 7-5 against the plan. Alderman Sticka did not
know the reason for the vote. He stated that some of the commissioners were
discontented with the developer due to information being received late. This will also be
discussed the Economic Development Committee meeting.
ADDITIONAL BUSINESS
There was no additional business.
The meeting was adjourned at 10:30 P.M.
Minute Taker Cindy Green
Transcribed by Jackie Milschewski, City Clerk
Page 1 of 4
UNITED CITY OF YORKVILLE DRAFT
COMMITTEE OF THE WHOLE
MAY 20,2003
7:00 P.M.
MEMBERS PRESENT:
Mayor Art Prochaska Alderman Richard Sticka
Alderman Paul James Alderwoman Valerie Burd
Alderwoman Wanda Ohare Alderman Marty Munns
Alderwoman Rose Spears City Treasurer William Powell
CITY STAFF PRESENT:
City Administrator Tony Graff City Attorney Dan Kramer
Police Chief Harold Martin
GUESTS:
See attached list.
PRESENTATIONS
Mayor Prochaska swore in Alderman James, Ward 1.
OLD BUSINESS
Fox Hill Landowners License Agreements
Mayor Prochaska reported that these are the license agreements for the homeowners that
have items in the green space. The Council discussed the time frame for removal of the
trees and playground equipment. It was decided that the homeowners would be allowed
three years until the playground equipment needed to be removed whereas trees were
given only one year so they would be removed before they grew too much. If the trees
are not removed in one year, they will become the property of the City. The Council
discussed that the homeowner who planted the trees has expressed the desire to donate
them to the City. Attorney Kramer suggested getting his offer in writing. The agreement
is not transferable if the property sells.
As the homeowners have not seen the agreement, Mayor Prochaska suggested inviting
the homeowners to the Committee of the Whole (COW) meeting on June 3, 2003 to
discuss it with the Council.
Bruell Street Pump Station—Design Engineering Agreement
Attorney Kramer reported that Deuchler and Assoc. made all the recommended changes to
the agreement for the design of the City regional lift station.
This item was placed on the May, 27, 2003 City Council meeting consent agenda.
Page 2 of 4
NEW BUSINESS
Westbury Village—Draft Annexation Agreement
Mayor Prochaska reported that the Council was provided a draft of the annexation
agreement, drafted by Westbury's attorneys, for review. He asked the Council and
Attorney Kramer to review the document. The annexation is scheduled for a public
hearing on June 10, 2003 at the City Council meeting so the agreement will be available
for public viewing beginning May 23, 2003. Mayor Prochaska asked that if Attorney
Kramer suggested any changes, the Council be made aware of these before the hearing.
The Council discussed the exhibits to the agreement,the concept plan,preliminary plat,
adding language to address the composting facility and right to farm, creek safety issues
and flooding. Administrator Graff suggested having the development's engineering plan
reviewed to address the path of the creek, the slope of the shore and what the Illinois
Department of Natural Resources (IDNR)would allow to be done to address the slope
and erosion. Administrator Graff reported the City Planner Mike Schoppe has reviewed
and compared the development to the City's land use plan and he has determined that it
meets the transitional district of the land use plan. Mr. Graff stated that he would have an
updated annexation argument to the Council after Attorney Kramer reviews it.
Naming of Parks Policy
Alderman James reported that the Park Board approved and recommended the policy on
May 12, 2003. He went over the policy and stated that there are about nine parks that
need to be named and four that they are considering renaming. Alderman James
expressed his concern with parks being dedicated within 90 days after City Council's
accepts the property. He did not know if this time frame would work. The Council
discussed the time limit and felt it should remain in the policy. The Council discussed
names to be used for parks. The policy states that names of people to be used are those
who have contributed to the City,the Parks&Recreation Department, state or national
park system, conservation of natural resources or in the recreation profession.
This item was placed on the May, 27, 2003 City Council meeting consent agenda.
Building Permit Reports for March 2003 and April 2003
Alderman Sticka reported that the reports have been accepted by the Economic
Development Committee. There was no further discussion.
This item was placed on the May, 27, 2003 City Council meeting consent agenda.
PC2002-27 Fisher Property—Annexation and Zoning
Mr. Graff stated that the City does not have an annexation agreement drafted yet. This
will not be a Planned Unit Development (PUD)but just an annexation agreement with R-
2 zoning. He stated that he has a meeting scheduled with Attorney Kramer for June 4,
2003 to discuss the issues. The earliest date for a public hearing is June 24, 2003.
Alderman Sticka stated that this item was not on the Economic Development
Committee's May agenda however the Plan Commission voted 8-0 in favor of the
annexation on May 14, 2003. Attorney Kramer stated that he wanted to review the Plan
Page 3 of 4
Commission's recommendations. Alderman Sticka stated that one request was to have
the lots as wide as in the earlier development along Cannonball Trail. Mr. Graff stated
that there still needed to be discussion on the right-of-ways on both Cannonball Trail and
Faxon Road and on the extension of Faxon Road to Route 47. The Council further
discussed the traffic on Cannonball Trail to the west.
This item will return to the COW after the agreement is drafted and reviewed.
PC 2003-05 Heartland Circle—Final Plat
Alderman Sticka reported that this is in agreement with the Preliminary Plat. Mr. Graff
stated that the City has done a PUD review and the developer has worked with the City to
develop a traffic management plan for construction traffic. City Engineer Joe Wywrot is
comfortable with the engineering at this point and City Planner Mike Schoppe has also
reviewed the plat.
This item was placed on the May, 27, 2003 City Council meeting regular agenda.
EXECUTIVE SESSION
The executive session was tabled due to lack of information.
ADDITIONAL BUSINESS
Freemont Street
Alderwoman Ohare reported on an empty house at 408 Freemont Street. The grass is not
being mowed, some of the fencing is done and there is a posting on the window. She
spoke with a neighbor who stated that numerous complaints have been filed however
when City Receptionist Mary Mizera checked, the only complaint was Alderwoman
Ohare's. She stated that Dave Cathey from the Park Board, also a neighbor of the
property, called her to lodge a complaint and she told him she had already done so. He
stated that kids were smoking in the yard and he ran them out. Mayor Prochaska stated
that he thought one of the neighbors had spoke with Building Official Bill Dettmer.
Chief Martin clarified that the police had been contacted regarding the house and they
contacted Mr. Dettmer who is working on the problem. Mr. Graff stated that since this
appears to be a public safety issue, the City could have someone mow the lawn and
charge the landowner. Mayor Prochaska was concerned that the fence could fall on the
sidewalk along side it. He stated he would check the status of this with Mr. Dettmer.
Changing Seats in the Chamber
Alderwoman Ohare stated that Alderman Munns previously mentioned changing the
seating order in the Council Chamber and she wanted the Council's opinion as to which
seat would be appropriate for her"spot" and she displayed a spot light she wanted
installed over her chair. After some laughter, Mayor Prochaska stated that it would be up
to the Council to change its seats because he was staying where he's at. Alderman James
stated he wanted to be away from the spot light. Alderman Sticka stated that he was
superstitious and his seat has been working so far so he wasn't changing.
Page 4 of 4
Beecher and State Streets
Alderman Sticka stated that a school bus driver reported a problem with the pavement at
Beecher and State. The School District called the City offices and was given an
explanation as to why the problem can't be fixed. Director of Public Works Eric Dhuse
clarified that it isn't that it can't be fixed but rather that a hot patch is needed for the hole
and all these patches are done at one time. He stated that hopefully it will be repaired
next week. Alderman Sticka stated he would inform the School District.
Resolution for Check Signing
City Treasurer William Powell requested that two resolutions be approved to allow him
and Alderwoman Ohare to sign checks. Attorney Kramer stated he could have these for
the next City Council meeting and they can be approved under the consent agenda.
Citizens Police Academy Alumni
Chief Martin reminded the Council that the CPAA is having its annual barbecue on May
29, 2003 from 4:30 to 7:30 in the Police Department parking lot.
Department Heads
Administrator Graff stated that Executive Director of Parks&Recreation Laura Brown
was on vacation and Finance Director Traci Pleckham was at a seminar in New York
City and that is why they are not in attendance tonight.
Entry Way Signs
Mayor Prochaska exhibited pictures of the first sample of entry way signs. He suggested
that some of the lettering needs to be enlarged. He asked for the Council to get back to
him with comments.
Mayor Out of Town
Mayor Prochaska reported that he will be attending job training out of town and he may
miss a few meetings.
There was no additional business.
The meeting was adjourned at 8:20 P.M.
Minute Taker Cindy Green
Transcribed by Jackie Milschewski, City Clerk
Page 1 of 12
UNITED CITY OF YORKVILLE DRAFT
COMMITTEE OF THE WHOLE
JUNE 3,2003
7:00 P.M.
MEMBERS PRESENT:
Mayor Art Prochaska Alderman Richard Sticka
Alderman Paul James Alderwoman Valerie Burd
Alderman Larry Kot Alderwoman Wanda Ohare
Alderman Marty Munns Alderwoman Rose Spears
Alderman Joe Besco City Treasurer William Powell
CITY STAFF PRESENT:
City Administrator Tony Graff City Attorney Kelly Kramer
Police Sergeant Don Schwartzkopf Director of Public Works Eric Dhuse
Finance Director Traci Pleckham
Executive Director of Parks&Recreation Laura Brown
GUESTS:
See attached list.
ECONOMIC DEVELOPMENT COMMITTEE
PC 2002-01 Grande Reserve—Annexation Agreement Update
Administrator Graff reported that there have been new submittals to the project and there still
needs to be work done on the Annexation and Planned Unit Development(PUD)Agreement. Art
Zwemke with Moser gave the Council an update on the changes:
• The petition is being amended to exclude about 90 acres in the conservation area. This
property will be donated to the City be used as a conservation trust and will help the city
attract grant funds in order to make recreational improvements. This changes the
density from 2.35 to 2.55.
• After meeting with the School District, it was determined that an elementary school site
of 12-15 acres was needed. The developer is trying to have the site contiguous to a ten-
acre park site. The Land/Cash Compilation Calculation is being worked on which is
based on the number of homes, bedrooms and the type of product. By Moser's
calculation,they owe the School District about 82 acres in total. If the School District
takes twelve acres for the school it leaves 70 acres that the School District can either
take as land or a cash contribution. One option being provided in the agreement allows
for Neighborhood#19 to become a future school campus site. The School District
needs approximately 65 acres for the campus. The agreement is written with options for
either single-family zoning or for a school site. If the school does not want the acreage
they will get cash at the rate of$58,000/acre.
• Mr. Zwemke explained that with today's technology, the preliminary plat is technically
the fmal plat. He stated that they are asking in the annexation agreement that they be
allowed to do the preliminary and fmal plat at the same time. This does not affect
internal reviews however they feel it is a more productive use of time as these items
come before the Plan Commission and City Council together.
• The traffic study that Metro prepared called for various road widenings, intersections,
etc.which will cost approximately$5.3 million. The developer suggested that a road
Page 2 of 12
fund be established with funds be collected at the time of building permits. This fund is
to be used to enhance and maintain roads. They propose in addition to the$5.3 million
of road improvements needed for this development, a$2,000.00/home site charge
payable at the time of the building permit be collected which will add another$5.3
million. This creates a pool of over$10.5 million for road improvements. The City
would like to take over the construction of certain roads such as Kennedy, Bristol-Ridge
and Mill using funds from the developer. Projects like Galena Road and Route 34
would be improved by the developer at the direction of the state and township. Mr.
Zwemke explained that the land planners have tried to take advantage of access points
to major roads. Consequently,they have tried to design the neighborhoods at a certain
size and with roads that will be used for internal traffic and not thru streets. Public
safety issues and internal collector roads still need to be worked out with staff.
• The annexation agreement includes a table for design standards to be determined as
each neighborhood is built. As each plat is available for approval,the Council will be
able to see what the housing style is and the City's standards at the time of development
will apply.
• Typically in a PUD the standards,rates, etc. are frozen for five years. The developer is
asking for eight years in consideration of the magnitude of the development and the up
front funds that they are giving for water and roads.
• Another amendment was made related to the bonds. The developer was seeking a 90%
reduction level however the City's new ordinance changed this to 85%.
• The water system consists of two wells, a water tower, a treatment facility, an untreated
water line connecting to the facility from the well and two water mains along Galena
and Route 34 at a cost of$8 million. The water tap-on fee is currently$800.00/home.
The City is currently doing a study that indicates the tap-on fee should be around
$2,600.00/home. The developer is encouraging the increase and proposes that they fund
$8 million for the water system and that they have prepaid water taps. This is
approximately$6.5 million. They are seeking to recapture$1.5 million of this from
specific future service areas. The developer wants to fine tune the standard recapture
agreement to be more specific.
• There will be another recapture for road improvements along Mill Road which is not
being developed on both sides.
• The City has an administrative and internal engineer review fee and they would like to
call it just an engineer fee. The amount of the fee remains the same;the name is the
only change.
Mr. Zwemke asked for questions from the Council.
Alderwoman Burd asked how the developers were dealing with the fire districts. Mr. Zwemke
explained that there are two fire districts covering the property. They are making sure that homes
are in a district in their entirety and they are trying to facilitate with the fire districts that
neighborhoods are covered by the same district. Also the Bristol-Kendall Fire District(BKFD)is
seeking help to fmance a new fire house. The developers are accelerating their fees to BKFD by
50%($300,000.00)so that they can have funds for the down payment on a fire house. This is still
being discussed with the BKFD.
Alderman Sticka stated that it seemed that the developer was putting in water improvements and
collecting the recapture himself. Mr.Zwemke stated that if the City had the water system already
in place,they would only pay the tap-on fees. Mayor Prochaska clarified that the recapture was
not for the MPI property but for other developments that will come later and benefit from the
Page 3 of 12
water system that was added. Mr. Zwemke explained that there is approximately$1.5 million of
the total water cost that can be recaptured from other areas serviced by the water system such as
the Hinsdale Nursery property and areas along Galena Road. A map of these areas will be
attached to the annexation agreement. When these areas come on line, the developer will
recapture a portion of the cost for the water improvements.
Alderman Sticka asked about the School District and Neighborhood#19. He wondered if the
neighborhood stayed as it was shown or does it go away. Mr. Zwemke stated that the area is
zoned for single-family use with the understanding that the School District has the right to
exercise the option for the land for a school site. If the School District does not want the land,
they can have the cash instead. Alderman Sticka asked if there was a deadline for the School
District's decision and Mr. Zwemke stated that there will be a date included in the agreement
however this has not been worked out with the School District yet. He commented that way the
area is planned to develop there is no immediate need for Neighborhood#19. Mayor Prochaska
stated that the City has asked for a letter from the School District to confirm their agreement.
Alderman Sticka questioned extending the PUD length for an additional three years. He asked
what term the City of Plainfield gave them. Mr. Zwemke stated that he did not remember
specifically however he knew it varied; some were frozen for ten years.
Alderman Kot asked what the build-out time frame was. Mr. Zwemke explained that the first part
of the project was the water. They have hired Engineering Enterprises, Inc. (EEI)for the water
study. It is anticipated to drill the well in July 2003 and to deliver the water tower and system by
late in the third quarter of 2004. Mr. Zwemke explained the sources for sanitary service. One
area will be serviced by the Yorkville-Bristol Sanitary District(YBSD)however this has to be
extended from the Menard's property through the Hammon Property. 450 acres will be serviced
by a Route 34 interceptor that comes from Orchard Road and Route 34. They would like to start
grading this area in the summer of 2003,put the undergrounds in over the winter and then start
paving in June 2004. The first houses should be completed in the fall of 2004. They estimate 250
units/year will be built with a total build-out over ten years.
Alderman Kot asked if apartments were an important component to the plan. Mr. Zwemke stated
that apartments are very important because they want to have a mix of housing that covers all
different niches from rental,townhomes and duplexes to single-family homes. He stated that
apartments are necessary for people such as empty-nesters and people who move from place to
place with their jobs. Also apartments usually do not generate a lot of children for the school
district however they generate a nice EAV. He explained the planned location of the apartments
as they have switched some neighborhoods around. Alderman Kot asked if this reduced the
number of apartments and Mr. Zwemke stated that there will be 300 apartments because they are
looking for a developer that builds a product with a club house and swimming pool. This is
planned to be an upscale complex since smaller sized complexes typically do not have these
amenities. The prototype developer is one called Real Estate Investment Trusts(REIT)which by
law are required to hold on to their properties long-term. These developers usually have a
manger, maintenance, leading manager, etc. on site.
Alderman Kot asked why they were not calling the villa area for empty-nesters a retirement
village. Mr. Zwemke explained that they have done a lot of research on this area and it will not
be age restrictive(55-years-old or older). Statistics indicate that if the age is strictly enforced it
will become an area where people start to age in place without a traditional turn over and there is
also a risk that this area could house individuals who as they age turn against voting for School
District referendums. In order to attract a wider range of empty-nester the developer has placed
Page 4 of 12
the following criteria on building in this area; 80%of the homes have to be one-level ranches, all
master bedrooms have to be on the first floor, no more than 50%of the homes will have more
than two bedrooms and there will be a$150.00/month fee for services such as security and snow
removal. The base price of the houses will be approximately$200,000.00-$250,000.00. They
will have their own private park in this area.
Alderman Sticka asked about parks. Mr. Zwemke went over the proposed parks Labeled A—J
and stated that there are varying sizes and criteria's for parks. He noted that one area is being
kept as a 56-acre regional park with 25-acres that is buildable and 8-acres that is a stand of oak
trees. This site is near Blackberry Creek and next to vacant land which could possibly be added in
the future. In addition to the land,MPI is donating$1000.00/homesite to be used at the discretion
of the Park&Recreation Department for such things as park development or trails. The Park&
Recreation Department will design the parks and they will install them.Executive Director of
Parks&Recreation Laura Brown stated that MPI has worked well with them. She explained that
the City will have two large community parks,the regional park and several neighborhood parks
throughout the site and all are connected by a trail system. She explained that there are
opportunities for grants to be used to upscale some of the parks.
Alderwoman Ohare asked about the streets that run through Lynwood and will eventually connect
to the new development. Mr. Zwemke stated that they had a study done which indicated which
streets would remain dead ends and which will connect to the new development. They addressed
the input from residents in the area when designing he streets.
Alderman Sticka asked if the Oswego Fire District has been attending Plan Council meetings.
Administrator Graff stated that Yorkville just recently found that some of the property is located
in the Oswego District. He stated that Bristol-Kendall Fire District has had conversations with
Oswego regarding service. Mr. Zwemke stated that all emergency calls from the area go to
Kencom and they dispatch the emergency vehicles.
Resident Lois Seaton questioned what area in the Kennedy and Bristol-Ridge road area is
considered a flood plain. Mr. Zwemke showed the location of the flood plain on the map and
indicated that it was part of the conservation area and nothing will be built on it. Mayor
Prochaska expressed his concern that the conservation area along Lynwood and River Ridge
would be maintained by the Homeowner's Association and Mr. Zwemke stated it would.
Mayor Prochaska's other concern was for the building specifications to be determined as they
came in. He stated that he would like to see general guidelines for these in the agreement. Mr.
Zwemke asked him to review exhibit D-5 which addresses this and he noted that they included
photos displaying various styles popular today.
There were no further questions or comments. Mr. Zwemke complimented the City staff's efforts
in working with them.
Zoning Text Amendment for Special Use R-1 for an Antique Store and PC 2003-02 Greene
Rezone of 9818 Route 71
Attorney Kelly Kramer reported that based on the Plan Commission public hearing for the Greene
rezoning it was determined that instead of rezoning to business it would be easier to maintain an
historic character of the property if a special use classification was added to the R-1 zoning. A
text amendment will be done allowing antique stores as a permitted special use as long at the
property is designated as an historic structure. The defmition of an historic structure will be in
the City's overly ordinance which is still being drafted. The text amendment has been drafted
Page 5 of 12
however cannot proceed until the overlay ordinance is done. The public hearing for the overlay
district ordinance is tentatively scheduled for July 8,2003. Mayor Prochaska asked Attorney
Kramer to get copies of the text amendment to the Council for their review.
The text amendment will be discussed at the next Economic Development Committee on June 19,
2003 and brought back to the July 1, 2003 COW meeting.
PARK BOARD
Skate Park Recommendation—Results of Bid Opening
Executive Director of Parks&Recreation Laura Brown reported that the bid process for the skate
park equipment was advertised for two weeks in the newspapers. No bids were received so staff
and the Park Board are recommending moving forward with the original request from the New
Life Church for the equipment. The offer is for the exchange of services, such as dismantlement,
for the equipment. Alderman Sticka agreed with the Park Board and stated that the City did the
right thing in advertising for bids because they found that there wasn't an interest in the
equipment other than from the New Life Church.
The pastor of the New Life Church,Rev Rick Thiemke,was present for comments or questions.
Mayor Prochaska clarified that the skate park will be open to the public for the first year. Rev.
Thiemke stated that the church was currently working on liability issues as far as hours of
operation and staff available on the property in case of emergency. He stated that the park should
be opened seven days a week. Mayor Prochaska stated that another concern expressed to him
was that the church would have literature about their church available or that they would try to
have children join their church. Rev. Thiemke stated that this wouldn't happen. He explained
that the church holds an evening Youth Service once a week however the park will be closed
while this is being held. The goal of the church is to serve the community and provide a safe
place for kids to hang out.
Alderman Kot asked what will happen after the first year. Rev. Thiemke explained that it will still
be opened to the public.
Alderwoman Burd asked Ms. Brown about the Park&Recreation Department's future plans for a
Skate Park. Ms. Brown stated that the Park& Recreation Department would like to establish a
skate park in the future however by the time a new skate park can be developed this equipment
will be outdated.Alderman Munns expressed his concern that skate parks were needed for kids
who aren't interested in other sports like baseball. He also felt that a future skate park should be
of adequate size to draw interest.
Alderwoman Spears asked who would be liable if there is an accident while the volunteers are
disassembling the equipment. Rev.Thiemke stated that the Church has checked with their
insurance and they are covered for this. He stated that they are using an excavating company
from Plano and they are also have insurance coverage. Alderwoman Spears stated that it was
previously discussed that the Church would assist in restoring Parfection Park but this was
changed to just the City restoring the site. Attorney Kramer stated that this was addressed in the
agreement. Mayor Prochaska asked that a hold harmless clause be added to the agreement and
Attorney Kramer stated she would do this.
This item will be placed on the June 10, 2003 City Council meeting consent agenda.
Page 6 of 12
Fox Hill Landowners License Agreements
Attorney Kramer reported that the agreements have been cleaned up to address each specific
instance such as trees or playground equipment on the City's property. The only thing needed is
a legal description of the park and City Engineer Joe Wywrot will be providing this. Not all the
parties have been contacted. Mayor Prochaska noted that the Council requested that the
neighbors in the area who expressed concern also be contacted. He stated that he would like this
done before the Council considers the agreements. Ms. Brown stated that she contacted two of
the homeowners directly affected by the agreements however she was unable to reach the third
party. Attorney Kramer stated that the legal description should be finished before the next COW
meeting.
This item will come back to the June 17, 2003 COW meeting.
ADDITIONAL BUSINESS
Jeff and Sandy Spang addressed the Council expressing their concern with the City's Landscape
Ordinance as it applies to their commercial property on route 47. They have worked with City
Engineer Joe Wywrot and City Planner Mike Schoppe and everyone is in agreement that they
have supplied or are in the process of supplying the appropriate number of plants per the
ordinance however there is a problem with parkway trees. When Route 47 is widened,this
property will loose approximately 12 feet of the front yard which is currently 35 feet. Mr. Spang
felt it was pointless to place trees in the parkway since this is the area that will be affected by the
widening. Mr. Spang read an inventory of the existing trees and Mrs. Spang commented that Mr.
Schoppe is objecting to the location of these trees. Mr. Spang appealed to the Council to waive
the parkway tree requirements. Mayor Prochaska asked Administrator Graff to contact Mr.
Schoppe regarding this matter. Mr. Graff asked the Spangs to put their appeal in writing to Mr.
Wywrot and Mr. Schoppe and include the inventory of the existing trees. He stated that parkway
trees have been waived at other locations along Route 47 until the right-of-way line is determined
and the staff will address his concerns.
PUBLIC WORKS COMMITTEE
Crack Filling Project
Director of Public Works Eric Dhuse reported that there was a memo from Mr. Wywrot
indicating that Midwest Tar was the low bidder and he recommended awarding the bid to them.
Mr. Wywrot asked that since he incorporated about$4,000.00 extra in the bid he would like to
add the Cannonball Hills subdivision into the project which should cost approximately$2,500.00.
The Council discussed a change order for the additional streets and agreed to add them to the
project.
This item was place on the June 10, 2003 City Council meeting consent agenda.
Van Emmon Street Watermain Easement
Mr. Dhuse reported that an easement was needed at the corner of Van Emmon and Route 47(in
front of Bridgeberry Twigs)from Bob Dearborn for fire hydrants. Mr. Dearborn has agreed.
Alderwoman Ohare asked if the easement needed from Yorkville National Bank at the same
intersection had been secured yet and Mr. Graff stated that the bank won't sign the easement until
they get a construction schedule they like.
Page 7 of 12
The easement from Mr. Dearborn was place on the June 10, 2003 City Council meeting consent
agenda.
FAU Routes
Mr. Dhuse reported that certain roads can be designate Federal Aid Urban(FAU)Routes now that
the City's population is over 5000. Roads designated as FAU routes have to meet certain criteria
such as they have to begin and end at another FAU route or a road of a higher designation. These
roads are eligible for federal highway funds for construction. Mr. Graff recommended a
resolution adopting the routes. The Council agreed.
This item was place on the June 24, 2003 City Council meeting consent agenda.
River's Edge Subdivision Phase 2 Letter of Credit Reduction
Mr. Dhuse reported that this is a standard reduction request from S&K Development. Mr.
Wywrot recommended the letter of credit be reduced in the amount of$340,757.24. The Public
Works Committee recommended moving this forward.
This item was place on the June 10, 2003 City Council meeting consent agenda.
Mill Street Public Sidewalk Repairs
Mr. Dhuse reported that it was discussed with the School District that the City would build the
Mill Street sidewalk(from Route 126 to Walter Street)this year and the next year the School
District would run a sidewalk along Route 126 before the new school opens. Alderman James
suggested running the sidewalk along the east side of Mill Street as there would be less sidewalk
needed. The Council discussed the location and felt that the sidewalk belonged on the same side
as the school. The cost of the sidewalk is approximately$15,000.00. Also discussed was the
lack of a sidewalk on Game Farm Road and Mr. Graff stated that the School District has not
given the City an easement for the sidewalk. The School District is not required by state statute
to follow local codes.
Mr. Graff stated that the City is looking for a written agreement from the School District stating
that they will install the Route 126 sidewalk before the City installs the Mill Street sidewalk.
Mayor Prochaska and Mr. Graff are trying to set up a meeting with the School District and this
will be discussed at that time. Mr. Wywrot would like to go for bids for the project with the bid
opening on June 20, 2003.
This item will come back to the COW when more information is available.
Appletree Court Watermain Easement
Mr. Dhuse reported that an easement is needed because the watermain is under a driveway. The
cost to replace the driveway is approximately$3,000.00 and this is the only consideration the
homeowners are asking for. The resident has signed the easement agreement.
This item was place on the June 10, 2003 City Council meeting regular agenda.
Water Conservation Ordinance
Attorney Kramer reported that she reviewed the ordinance and everything was fine with the
verbiage. The ordinance will regulate lawn watering based on address numbers (even numbers
on even numbered days and odd numbers on odd numbered days). Attorney Kramer stated that
her office wanted to reformat the ordinance but this will not change the content. The Council
recommended running press releases and having this information in the City's newsletter so that
Page 8 of 12
citizens are aware of the change. Attorney Kramer thought a public hearing might be needed and
she stated she would verify this.
Alderman Sticka asked why watering is prohibited from midnight to 5:00 A.M. Mr. Dhuse stated
that the City does not have to prohibit it at this time. He took the language from a model
ordinance which recommended this. Mr. Graff noted that this is the time period the wells are
working to regenerate the water towers.
Alderman Kot asked who enforces violations to the ordinance and Mr.Dhuse stated violations
can be reported to the police however the Building and Zoning Department would handle the
complaint. Alderman Kot also questioned the watering restriction placed on new sod and asked if
this applies to builders. Attorney Kramer explained that this is a standard requirement for this
type of ordinance.
Alderwoman Spears noted corrections to the ordinance. Attorney Kramer stated she would make
the corrections when she reformatted the document. Alderwoman Spears asked if the ordinance
was for emergency purposes or will it be the standard for the City. Attorney Kramer stated that
this is not for emergency purposes but the implementation of a new ordinance. Alderwoman
Spears stated she did not like the restriction and telling people they can only water at certain
times. Mr. Dhuse stated that this is standard in many communities. Mayor Prochaska noted that
every summer the City asks the citizens to voluntarily conserve water. He also noted that after all
the water towers and wells are built,the ordinance can be revisited. Alderman Sticka commented
that the engineers have stated that on peak usage days some areas of the City had inadequate fire
flow. It was also discussed that the way the ordinance is written, kids cannot play in sprinklers
unless it is during the hours specified.
The Council discussed having a public hearing to get citizen input however Mayor Prochaska
noted that the timing for implementation this summer was off. Alderman Sticka asked if there is
a water shortage before the ordinance is passed could the City place an emergency ban on
watering. Both Attorney Kramer and Mr. Dhuse stated yes.
This item will placed on the July 1, 2003 COW agenda as a public hearing.
Water Treatment Facility Design
Mr. Dhuse stated that this was discussed by the Public Works Committee and there has been a
slight change in design. The Council had asked for a building with 1/3 brick and 2/3 siding. The
1/3 of brick hits at the middle in the door opening and the dissimilar material won't work with the
door jam. The architects have developed an alternate plan which adds more brick to the building
and only increases the cost by$2,225.00/facility. Mr. Dhuse showed a drawing of the revised
plan. The consent of the Council is needed to go ahead with design change. The consensus of the
Council was to proceed with the changed plan.
Mill&Van Emmon Street Watermain-Bid Openings
Bids for the Mill/Van Emmon Watermain Project were opened May 29,2003 and lowest bidder
was Dennis W. Dwyer at$773,623.00. The city is still within range of the water improvement
project funds.
Mr. Graff noted that the bond sale for the funding for the water projects will be discussed at the
Administration Committee meeting June 12, 2003. Mayor Prochaska asked if the awarding of the
bid was subject to the sale of the bonds. Mr. Graff stated that the bonds would be voted on at the
City Council meeting on June 24, 2003 and this could be awarded at the same time.
Page 9 of 12
The awarding of the bid was placed on the June 24, 2003 City Council meeting regular agenda.
PUBLIC SAFETY COMMITTEE
Monthly Police Reports for April 2003
Alderman Kot stated that the reports were reviewed by the Public Safety Committee and
everything was in order.
This item was placed on the June 10, 2003 City Council meeting consent agenda.
Request Purchase of Replacement Vehicles
Alderman Kot reported that as part of the vehicle replacement program there are two cars to be
replaced in the new fiscal year. It was the recommendation of Finance Director Traci Pleckham
to take out a short term loan for the purchases. The two cars will cost a total of approximately
$46,000.00 including the change over of equipment and new equipment. Alderman Kot noted
that there had been a problem with the Crown Victoria's with regards to the gas tanks and
Lieutenant Schwartzkopf explained the problem and stated that it has been taken care of.
The Council discussed the fmancing of the cars. The loan payment is in the budget however
Mayor Prochaska stated that he would like to see all the funds for vehicles set aside in the budget
rather than taking out a loan. Alderman Kot inquired as to the interest rate and Mrs.Pleckham
stated that she hadn't investigated this yet. She stated that she would have this information by the
next COW meeting.
This item will be brought back to the June 17, 2003 COW meeting.
Request Approval of an Officer at the High School
Alderman Kot stated that this is the annual contract between the City and School District for the
high school officer. The only difference this year is that the 9%pay increase has been included in
the agreement so that the City gets reimbursed accordingly. Alderman Kot read a statement
saying that the contract agreement with the School District was tentatively approved by the
superintendent,Dr. Engler. Dr. Engler asked that an original be furnished to be signed by the
School Board and himself by Monday, June 16, 2003.
This item was placed on the June 10, 2003 City Council meeting consent agenda.
Weather Warning Siren
Alderman Kot reported on the siren which was located at the old fire station on Fox Street. The
fire station has been sold and Kencom needs to relocate the tower that the siren was on. It has
been recommended to move the siren to the riverfront area. He displayed a map indicting the
coverage circles. The cost to move the siren should be no more than$7,000.00. Alderman Kot
stated that funds have been collected from developers for weather sirens and some of these
developments already have coverage. He asked if the funds were available for this.
Administrator Graff stated that he was not sure what was available. Attorney Kramer stated that
she did not think that the funds from the siren fee could be used for this because the siren is an
existing one and the fee is for expanding the warning signal area and specifically attributable to
new development. Alderman Kot asked Attorney Kramer to verify this because he felt the funds
could be used for this.
Page 10 of 12
Mayor Prochaska stated that this should have been included in the budget and he asked Chief
Martin to see if funds available somewhere else in the budget.
Mayor Prochaska also asked if spotters could be used when the sirens are tested. He was at a
business at Cannonball Trail and Route 34 and they told him that when their doors are closed they
could not hear the sirens. Alderman Kot stated that this concern should be addressed to Fulton,
the company who installed the sirens. This will be looked into further.
This item will be brought back to the June 17, 2003 COW meeting.
ADMINISTRATION COMMITTEE
Monthly Billing—Water Accounts
Mrs. Pleckham stated that it was discussed at the Administration Committee meeting to go to
monthly billing for the water bills. Before this can occur,the ordinance applying to this will have
to be revised. Mr. Graff stated that the earliest that the City could go to monthly billing would be
October 2003 due to the new software and the renovation. Alderman Sticka asked who proposed
this. Mr. Graff stated that he recommended this with the implementation of the new software.
Mayor Prochaska also noted that residents and landlords have requested this so that the bills
would be more reasonable.
Attorney Kramer stated that she and Mrs. Pleckham and Mr. Dhuse have gone over the water
ordinance in order to revise it. Mayor Prochaska asked them to continue with the revision. Mr.
Graff stated that in concert with the revision of the ordinance the YBSD ordinance should be
reviewed.
This item will be brought back to the Administration Committee meeting in July.
Employee Manual
Alderwoman Spears stated that this has been reviewed by the Administration Committee meeting
and at COW in April and there were questions regarding the inspection of employees. Section
3.10 of the manual has been revised to address this. Alderwoman Burd noted grammatical and
typographical errors in the revision. The Council discussed them and made corrections. She
questioned the sentence stating"the City also reserves the right to conduct searches and
inspections of employees". She wanted to determine who would perform the inspections.
Attorney Kramer stated that only the Police Department would conduct the inspections.
Administrator Graff clarified that the police can conduct inspections in matters of criminal acts or
violence and administrative inspection can be done by the City Administrator or the Chief of
Police. Attorney Kramer suggested reviewing the wording of this section with the labor attorney
and possibly breaking it down for better understanding. Alderwoman Burd stated that it bothers
her that the manual states that if an employee refuses to submit to a search they can be subject to
disciplinary action. She didn't want employees coerced into a search because they fear losing
their job. The Council discussed that the information in this section should be clarified and it
should be included that anyone abusing the right to search employees is subject to disciplinary
action.
After a lengthy discussion regarding the right to search employees it was decided to get more
clarification on this section and get procedures as to the search and bring this back to the next
COW meeting.
Page 11 of 12
Yorkville Road Program—Smith Contract with Supplement
This item was on the agenda incorrectly under the Administration Committee meeting; it is a
Public Works Committee item. Mr. Graff reported that this is the contract for the street
engineering including the streets added to the original request. He thought that the original
contract was not approved because of the addition. The Council thought that this had already
been approved. Mayor Prochaska asked Mr. Graff to verify the status of the contract; if it was not
already approved copies should be given to the Council by June 6, 2003.
If this item was not previously approved, it will be placed on the June 10, 2003 City Council
meeting consent agenda.
Ordinance Revising Development Fees
Alderwoman Spears reported that the Administration Committee reviewed the updated ordinance
in April and it was at COW in May. She stated that Mr. Graff wrote a memo dated April 11,
2003 outlining why the fees are being increased. This is the ordinance to authorize the increase.
Mayor Prochaska noted that the increase includes the police, public works, library, engineering
and parks and he listed the changes in individual fees. There was an error in the library increase
and the fire district's fee needed to be verified.
If all the corrections are made, this item will be placed on the June 10, 2003 City Council meeting
regular agenda.
GASB 34 Fixed Asset Policy
Mrs. Pleckham stated that she has been working with the auditors on the GASB 34 compliance.
The Fixed Asset Policy will be used to keep the City's infrastructure on the accounting system.
The department heads have reviewed the policy. Alderwoman Spears stated that the
Administration Committee asked that land improvements and site improvements be defined.
Mrs. Pleckham noted the defmitions on page one of the policy. Mayor Prochaska questioned that
the capitalization of software is at$25,000.00 and equipment is only at$5,000.00. Mrs.
Pleckham noted that travel and training time is figured into the cost of software. Alderman Sticka
asked what the benefit was to capitalize these things. Mrs. Pleckham stated that it helped with
depreciation.
City Treasurer Powell explained that capitalization pertains to the City's bonding. People who
are lending cities money have no idea what their infrastructure is worth. This is a way for lending
institutions to get a handle on the fmancial stability of the city. If the capitalization thresholds are
arbitrarily high then the overall investment is less when a bank looks for bond ratings. The best is
to have a balance.
This item will be placed on the June 10, 2003 City Council meeting consent agenda.
ADDITIONAL BUSINESS
Fire House Park
Alderwoman Burd stated that she heard that the new fire station will be multi-use with a park.
She asked if this was true. Administrator Graff stated that the fire district is in negotiations with
Menard's for a fire house site. Alderwoman Burd thought tying in a park with the firehouse was
a good idea. Ms. Brown stated that it had been discussed that the park that will be down the street
may have a fire house theme.
Page 12 of 12
Classic Car Show
Alderman Sticka reported that there was a classic car show held at Westside Gyros on May 29,
2003 to raise money for a boy who has leukemia. They are planning this event for every
Thursday evening through the summer. Alderman Sticka stated that he was contacted by a
resident because there isn't any parking available so people are parking on the side streets and on
lawns. It is also possible that the noise ordinance is being violated with the public address system
they are using. The resident who contacted Alderman Sticka suggested that Countryside shopping
area would be a better location for the event. Alderman Sticka wanted to know if the City should
contact Countryside's owner Harold Oliver to see if the event can be moved. Mayor Prochaska
stated that he wasn't sure if it was the City's place to get involved Alderman Sticka stated then
the City has to decide if the noise ordinance and parking violations should be enforced. He also
questioned what the City had in place regarding events that impact an area. Mayor Prochaska
suggested that the police speak with the organizers regarding the concerns and make the
suggestion about contacting the Countryside Shopping Center.
Relay for Life
Mayor Prochaska reported that the Relay for Life is taking place this week and he and his team
will be walking all night starting Friday, June 3, 2003 at 5:00 P.M. He asked anyone wanting to
sponsor his team to contact him.
There was no further additional business.
The meeting was adjourned at 10:10 P.M.
Minute Taker Cindy Green
Transcribed by Jackie Milschewski, City Clerk
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AKKRAMER ATTORNEY DANIEL J. KRAMER
NOV MORRISSEY 11/04/03 01 MORRISSEY/HOPKINS CENTER 0100013001372 11/25/03 150.00
INVOICE TOTAL: 150.00
NOV-CALADONIA 11/04/03 01 CALADONIA ZONING 0100013001372 11/25/03 480.00
INVOICE TOTAL: 480.00
NOV-CORLANDS 11/04/03 01 CORLAND'S ZONING 0100013001372 11/25/03 362.87
INVOICE TOTAL: 362.87
NOV-COURTHOUSE 11/04/03 01 COURTHOUSE & JAIL 0111061005300 11/25/03 130.00
INVOICE TOTAL: 130.00
NOV-DRESDEN 11/04/03 01 DRESDEN FOX HILL 0100013001372 11/25/03 400.00
INVOICE TOTAL: 400.00
NOV-FIFTH THIRD 11/04/03 01 FIFTH THIRD ZONING 0100013001372 11/25/03 400.00
INVOICE TOTAL: 400.00
NOV-GO-TANE 11/04/03 01 GO-TANE 0100013001372 11/25/03 420.00
INVOICE TOTAL: 420.00
NOV-HEARTLAND 11/04/03 01 HEARTLAND CIRCLE 0100013001372 11/25/03 1,260.00
INVOICE TOTAL: 1,260.00
NOV-HETJMANIK 11/04/03 01 HETJMANIK CLAIM 0100013001372 11/25/03 420.00
INVOICE TOTAL: 420.00
NOV-KIMBALL 11/04/03 01 KIMBALL HILL ZONING 0100013001372 11/25/03 790.00
INVOICE TOTAL: 790.00
NOV-LAND CASH 11/04/03 01 LAND CASH ORDINANCE 0122061005300 11/25/03 300.00
INVOICE TOTAL: 300.00
NOV-LEAF BURNIN 11/04/03 01 LEAF BURNING ORDINANCE 0111061005300 11/25/03 170.00
INVOICE TOTAL: 170.00
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AKKRAMER ATTORNEY DANIEL J. KRAMER
NOV-MENARDS 11/04/03 01 MENARDS RESIDENTIAL 0100013001372 11/25/03 1,080.00
INVOICE TOTAL: 1,080.00
NOV-MPI MOSER 11/04/03 01 MPI (MOSER) 0100013001372 11/25/03 1,378.74
INVOICE TOTAL: 1,378.74
NOV-MULHERN 11/04/03 01 MULHERN COURT 0100013001372 11/25/03 830.00
INVOICE TOTAL: 830.00
NOV-OVERLAY 11/04/03 01 OVERLAY DISTRICT ORDINANCE 0122061005300 11/25/03 510.00
INVOICE TOTAL: 510.00
NOV-PLANO WELL 11/04/03 01 PLANO WELL SITE 4100061005300 11/25/03 450.00
INVOICE TOTAL: 450.00
NOV-PUD ORD 11/04/03 01 PUD ORDINANCES 0122061005300 11/25/03 150.00
INVOICE TOTAL: 150.00
NOV-RAINTREE 11/04/03 01 RAINTREE VILLAGE 0100013001372 11/25/03 1,935.00
INVOICE TOTAL: 1,935.00
NOV-TRINITY 11/04/03 01 TRINITY CHURCH 0100013001372 11/25/03 2,670.00
INVOICE TOTAL: 2,670.00
NOV-WASTE 11/04/03 01 WASTE TRANSFER 0122061005300 11/25/03 450.00
INVOICE TOTAL: 450.00
NOV-WATER TOWER 11/04/03 01 WATER TOWER BOND 4100061005300 11/25/03 850.00
INVOICE TOTAL: 850.00
NOV-WESTBURY 11/04/03 01 WESTBURY ZONING 0100013001372 11/25/03 1,125.00
INVOICE TOTAL: 1,125.00
NOV-WINDETT 11/04/03 01 WINDETT RIDGE 0100013001372 11/25/03 150.00
INVOICE TOTAL: 150.00
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AKKRAMER ATTORNEY DANIEL J. KRAMER
NOV-WURST 11/04/03 01 WURST ANNEXATION 0100013001372 11/25/03 380.00
INVOICE TOTAL: 380.00
NOV-YRKVL HILL 11/04/03 01 YORKVILLE HILL LANDSCAPING 0100013001372 11/25/03 320.00
INVOICE TOTAL: 320.00
NOV/HEARTLAND 11/04/03 01 HEARTLAND SUBDIVISION 0100013001372 11/25/03 119.00
INVOICE TOTAL: 119.00
VENDOR TOTAL: 17,680.61
AMOCO AMOCO OIL COMPANY
5902007656311 11/09/03 01 1,399 GAL GASOLINE 0121065005812 11/25/03 2,315.24
INVOICE TOTAL: 2,315.24
VENDOR TOTAL: 2,315.24
AROWUNI ARROW UNIFORM RENTAL
103103 10/31/03 01 MAT RENTAL 1600075007203 11/25/03 105.84
INVOICE TOTAL: 105.84
VENDOR TOTAL: 105.84
ARTLIP ARTLIP & SONS, INC.
1985 11/17/03 01 SERVICE AGREEMENT 1600075007205 11/25/03 542.00
INVOICE TOTAL: 542.00
VENDOR TOTAL: 542.00
ATT AT&T
102403 10/24/03 01 AT&T 0111062005436 11/25/03 78.03
02 AT&T 0121062005436 78.03
03 AT&T 5100062005436 78.03
INVOICE TOTAL: 234.09
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE $# DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ATT AT&T
1025A 10/25/03 01 AT&T 0111062005436 11/25/03 7.36
02 AT&T 0121062005436 7.36
03 AT&T 5100062005436 7.36
INVOICE TOTAL: 22.08
VENDOR TOTAL: 256.17
BCBS BLUE CROSS BLUE SHIELD
111403 11/14/03 01 DECEMBER HEALTH INSURANCE 0111050005203 11/25/03 36,166.71
INVOICE TOTAL: 36,166.71
VENDOR TOTAL: 36,166.71
BNY BNY MIDWEST TRUST CO.
664806 11/06/03 01 BOND PAYMENT 8500066006021 11/25/03 50,000.00
02 INTEREST PAYMENT 8500066006022 12,896.25
INVOICE TOTAL: 62,896.25
VENDOR TOTAL: 62,896.25
BONESZ BONESZ, ZACHARY
101803 10/18/03 01 DENTAL ASSISTANCE 0111050005205 11/25/03 42.00
INVOICE TOTAL: 42.00
111503 11/15/03 01 DENTAL ASSISTANCE 0111050005205 11/25/03 80.00
INVOICE TOTAL: 80.00
VENDOR TOTAL: 122.00
BRADYT BRADY, THERESA
092203 09/22/03 01 MINUTES 0111062005401 11/25/03 75.00
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
BRENART BRENART EYE CLINIC
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BRENART BRENART EYE CLINIC
#136255 11/14/03 01 EYE EXAM - PRESNAK 0121064005607 11/25/03 40.00
INVOICE TOTAL: 40.00
VENDOR TOTAL: 40.00
BRIDGES BRIDGE, STEVE
SIDEWALK 11/10/03 01 SIDEWALK REPLACEMENT 0141075007103 11/25/03 752.40
INVOICE TOTAL: 752.40
VENDOR TOTAL: 752.40
CONDESGN CONSERVATION DESIGN FORUM
2779 11/07/03 01 SUMMIT HOMES 0100013001372 11/25/03 607.50
INVOICE TOTAL: 607.50
2780 11/07/03 01 WINDETT RIDGE 0100013001372 11/25/03 202.50
INVOICE TOTAL: 202.50
2781 11/07/03 01 WETLAND ORDINANCE 0122062005401 11/25/03 3,397.50
INVOICE TOTAL: 3,397.50
VENDOR TOTAL: 4,207.50
CORLAND CORPORATION FOR OPEN LANDS
40-00-09-03 10/22/03 01 MONTHLY PAYMENT 7200075007326 11/25/03 861.50
INVOICE TOTAL: 861.50
VENDOR TOTAL: 861.50
COYPETTY CITY OF YORKVILLE PETTY CASH
110903 11/09/03 01 LIEN FILINGS 5100061005300 11/25/03 54.00
02 REIMBURSEMENT - JEANS - DHUSE 5100062005421 48.43
03 POSTAGE 5100065005808 7.36
04 KEYS - CENSUS TAKERS 0111065005808 3.10
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
COYPETTY CITY OF YORKVILLE PETTY CASH
110903 11/09/03 05 CANDY - HOMECOMING 0111064005607 11/25/03 47.04
06 EAP - LUNCHEON 0111064005605 36.98
INVOICE TOTAL: 196.91
111903 11/19/03 01 LUNCHEON WITH MAYOR 0111064005605 11/25/03 41.01
02 LEGAL FILINGS 0111061005300 86.00
INVOICE TOTAL: 127.01
VENDOR TOTAL: 323.92
DANNAE D'ANNA, ELIZABETH
111103 11/11/03 01 VISION ASSISTANCE 0111050005205 11/25/03 148.95
INVOICE TOTAL: 148.95
VENDOR TOTAL: 148.95
DELAND DELANEY, DAVID
091103 09/11/03 01 REIMBURSE TUITION 0121064005608 11/25/03 1,521.00
INVOICE TOTAL: 1,521.00
VENDOR TOTAL: 1,521.00
DEPO DEPO COURT REPORTING SERVICE
10440 10/23/03 01 MINUTES 0100013001372 11/25/03 260.05
INVOICE TOTAL: 260.05
10460 10/29/03 01 MINUTES 0100013001372 11/25/03 246.45
INVOICE TOTAL: 246.45
VENDOR TOTAL: 506.50
DLCOOK D.L. COOK CORP.
JC20022119 11/10/03 01 CITY HALL BUILD OUT 1600075007202 11/25/03 1,983.92
INVOICE TOTAL: 1,983.92
VENDOR TOTAL: 1,983.92
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
DOMEST DOMESTIC UNIFORM RENTAL
103103 10/31/03 01 WEARING APPARELL 0141062005421 11/25/03 464.40
INVOICE TOTAL: 464.40
VENDOR TOTAL: 464.40
DUTEK DU-TEK, INC.
8043 11/06/03 01 HOSE ASSEMBLE 5200062005408 11/25/03 77.88
INVOICE TOTAL: 77.88
8652 11/12/03 01 HOSE ASSEMBLE 5200062005408 11/25/03 77.88
INVOICE TOTAL: 77.88
VENDOR TOTAL: 155.76
EEI ENGINEERING ENTERPRISES, INC.
27040 09/30/03 01 FOX HILL UNIT 7 0115062005401 11/25/03 1,903.50
INVOICE TOTAL: 1,903.50
27057 09/30/03 01 NPDES PHASE II PERMIT 0115062005401 11/25/03 4,956.00
INVOICE TOTAL: 4,956.00
27312 10/29/03 01 FOX HILL UNIT 7 0115062005401 11/25/03 2,052.00
INVOICE TOTAL: 2,052.00
273617 10/29/03 01 KYLAN'S RIDGE 0100013001372 11/25/03 46.50
INVOICE TOTAL: 46.50
VENDOR TOTAL: 8,958.00
ELAN ELAN FINANCIAL SERVICES
110303 11/03/03 01 A.O.L. 0111062005436 11/25/03 23.90
02 A.O.L. 5100062005436 47.80
03 A.O.L. 0121062005436 23.90
04 RECREATION A.O.L. 0100013001372 23.90
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ELAN ELAN FINANCIAL SERVICES
110303 11/03/03 05 ASCE MEMBERSHIP RENEWAL 0115064005600 11/25/03 250.00
06 LUNCHEON - MAYOR 0111064005605 37.81
07 REC'S GREAT AMERICA TRIP 0100013001372 159.46
08 REC'S CHAIRS 0100013001372 207.05
09 REC'S NAPA CONFERENCE 0100013001372 2,532.76
10 REC'S GASOLINE 0100013001372 20.72
11 DUES 0115064005600 63.00
12 NEXTEL ACCESSORIES 0141062005438 132.30
13 SHIRTS/PANTS - HELLAND 0121062005421 230.99
INVOICE TOTAL: 3,753.59
VENDOR TOTAL: 3,753.59
FIRSTUSA FIRST USA BANK, NA.
110703 11/07/03 01 NORTHWESTERN TRAINING-FRIDDLE 0121064005604 11/25/03 23.50
INVOICE TOTAL: 23.50
VENDOR TOTAL: 23.50
FOFR FRIENDS OF THE FOX RIVER
DUES 11/09/03 01 DUES 0122064005600 11/25/03 50.00
INVOICE TOTAL: 50.00
VENDOR TOTAL: 50.00
FOXRIDGE FOX RIDGE STONE
10116 10/31/03 01 GRAVEL 5100065005817 11/25/03 333.99
INVOICE TOTAL: 333.99
VENDOR TOTAL: 333.99
FRIDDLES FRIDDLE, STACEY
110903 11/09/03 01 TRAINING REIMBURSEMENT 0121064005605 11/25/03 64.47
INVOICE TOTAL: 64.47
VENDOR TOTAL: 64.47
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
FULTON FULTON CONTRACTING
SYOM030901 09/05/03 01 WEATHER SIREN MAINT 0121062005414 11/25/03 2,209.19
INVOICE TOTAL: 2,209.19
VENDOR TOTAL: 2,209.19
FVFS FOX VALLEY FIRE & SAFETY
206044 11/06/03 01 FIRE EXTINGUISHERS 0141075007004 11/25/03 116.45
INVOICE TOTAL: 116.45
VENDOR TOTAL: 116.45
FVTA FOX VALLEY TROPHY & AWARDS
17722 10/27/03 01 THANK YOU PLAQUE 0121065005804 11/25/03 24.40
INVOICE TOTAL: 24.40
VENDOR TOTAL: 24.40
GALLS GALL'S INC.
567479290 11/06/03 01 UNIFORM COVERALL 0121062005421 11/25/03 43.48
INVOICE TOTAL: 43.48
VENDOR TOTAL: 43.48
GARDCRT GARDNER, CARTON & DOUGLAS
111303 11/13/03 01 POLLUTION CONTROL ORDINANCE 0122061005300 11/25/03 262.73
INVOICE TOTAL: 262.73
VENDOR TOTAL: 262.73
GFOA GOVERNMENT FINANCE OFFICERS
97537 11/11/03 01 DUES 0111064005600 11/25/03 140.00
INVOICE TOTAL: 140.00
VENDOR TOTAL: 140.00
GRAINCO GRAINCO FS., INC.
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
GRAINCO GRAINCO FS., INC.
1745336 10/31/03 01 TIRE REPAIRS 0141062005408 11/25/03 57.00
02 FUEL 0141065005812 545.15
INVOICE TOTAL: 602.15
VENDOR TOTAL: 602.15
GROESCHB GROESCH, BARRY
111403 11/14/03 01 VISION ASSISTANCE 0111050005205 11/25/03 95.00
INVOICE TOTAL: 95.00
VENDOR TOTAL: 95.00
HARTR HART, RICHARD
111203 11/12/03 01 REIMBURSE TUITION 0121064005608 11/25/03 740.00
INVOICE TOTAL: 740.00
VENDOR TOTAL: 740.00
HENNE HENNE CONSTRUCTION & ELECTRIC
22796 11/18/03 01 REPLACE BALLAST @ LIBRARY 1600075007205 11/25/03 148.46
INVOICE TOTAL: 148.46
22833 09/23/03 01 BEECHER LIGHT POLE REPAIR 1600075007200 11/25/03 80.50
INVOICE TOTAL: 80.50
VENDOR TOTAL: 228.96
HOLSEPT HOLLEY SEPTIC SERVICE
1742 11/13/03 01 PUMP PARKS & RECREATION 5200062005422 11/25/03 100.00
INVOICE TOTAL: 100.00
VENDOR TOTAL: 100.00
ICCI INTERNATIONAL CODES
20031102 10/31/03 01 PLANNING COORDINATOR 0100013001372 11/25/03 4,706.25
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ICCI INTERNATIONAL CODES
20031102 10/31/03 02 PLANNING COORDINATOR 0122062005401 11/25/03 881.25
INVOICE TOTAL: 5,587.50
VENDOR TOTAL: 5,587.50
ICE ICE MOUNTAIN
03J810515347 10/31/03 01 BOTTLED WATER 0121065005804 11/25/03 37.50
INVOICE TOTAL: 37.50
VENDOR TOTAL: 37.50
ILDIVIAI ILLINOIS DIVISION IAI
04DUES-635 10/08/03 01 MEMBERSHIP DUES 0121064005600 11/25/03 20.00
INVOICE TOTAL: 20.00
VENDOR TOTAL: 20.00
ISEN ISEN WORKSHOP
CONFERENCE 11/21/03 01 OCTOBER INSPECTIONS 0111061005314 11/25/03 44,532.85
INVOICE TOTAL: 44,532.85
VENDOR TOTAL: 44,532.85
JLELEC J & L ELECTRONIC SERVICE, INC.
76211 10/31/03 01 REPAIR CAMERA M8 0121062005409 11/25/03 41.75
INVOICE TOTAL: 41.75
76212 10/31/03 01 REPAIR KODIAK DOCK STATION M15 0121062005409 11/25/03 27.50
INVOICE TOTAL: 27.50
76215 11/10/03 01 REPAIR SHOR WIRE M4 0121062005409 11/25/03 63.75
INVOICE TOTAL: 63.75
VENDOR TOTAL: 133.00
JULIE JULIE, INC.
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
JULIE JULIE, INC.
10-03-1700 11/03/03 01 OCTOBER JULIE LOCATES 5100061005303 11/25/03 460.60
INVOICE TOTAL: 460.60
VENDOR TOTAL: 460.60
KCACP KENDALL COUNTY ASSOCIATION
SRT FEE 11/17/03 01 SRT FEE 0121064005611 11/25/03 1,000.00
INVOICE TOTAL: 1,000.00
VENDOR TOTAL: 1,000.00
KCREC KENDALL COUNTY RECORD
103103 10/31/03 01 LEGAL NOTICES 0122065005810 11/25/03 392.30
INVOICE TOTAL: 392.30
VENDOR TOTAL: 392.30
KENPR KENDALL PRINTING
11369 11/04/03 01 BUSINESS CARDS - PROCHASKA 0111065005809 11/25/03 39.50
INVOICE TOTAL: 39.50
11378 11/05/03 01 BUSINESS CARDS-ENG DEPT. 0115065005809 11/25/03 164.50
INVOICE TOTAL: 164.50
11392 11/10/03 01 ENVELOPES 0111065005809 11/25/03 97.80
INVOICE TOTAL: 97.80
11402 11/12/03 01 BUSINESS CARDS - KOT 0111065005809 11/25/03 39.50
INVOICE TOTAL: 39.50
VENDOR TOTAL: 341.30
KOPY KOPY KAT COPIER
11004 11/11/03 01 COPIER RENTAL - CENSUS TAKERS 0111065005804 11/25/03 500.00
INVOICE TOTAL: 500.00
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
KOPY KOPY KAT COPIER
116015 11/05/03 01 STAPLES 0115065005802 11/25/03 100.00
INVOICE TOTAL: 100.00
VENDOR TOTAL: 600.00
LOGOMAX LOGOMAX
2003-184 10/15/03 01 UNIFORM - SEBEK 0121062005421 11/25/03 105.00
INVOICE TOTAL: 105.00
VENDOR TOTAL: 105.00
MENARD MENARD, INC.
68098 10/29/03 01 BULBS 0111065005804 11/25/03 29.51
INVOICE TOTAL: 29.51
68105 10/29/03 01 BULBS 0111065005804 11/25/03 16.73
INVOICE TOTAL: 16.73
VENDOR TOTAL: 46.24
MEYER MEYER PAVING, INC.
PAYOUT 1(FINAL) 11/12/03 01 DICKSON CT ROADWAY IMPROVEMENT 0141075007100 11/25/03 62,852.78
INVOICE TOTAL: 62,852.78
VENDOR TOTAL: 62,852.78
MILSCJ MILSCHEWSKI, JACKIE
111203 11/12/03 01 MILEAGE BANKING 0111064005605 11/25/03 7.92
INVOICE TOTAL: 7.92
111703 11/17/03 01 MINUTES 0111062005401 11/25/03 62.50
INVOICE TOTAL: 62.50
111903 11/19/03 01 MINUTES 0111062005401 11/25/03 20.00
INVOICE TOTAL: 20.00
VENDOR TOTAL: 90.42
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 14
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MONTRK MONROE TRUCK EQUIPMENT
769314 11/11/03 01 CLAMP/BRAKE LIGHT 0115062005409 11/25/03 551.00
INVOICE TOTAL: 551.00
VENDOR TOTAL: 551.00
MSI MUNICIPAL SOFTWARE INC.
18794 11/01/03 01 SOFTWARE SERVICE FEE 0111062005437 11/25/03 4,170.00
INVOICE TOTAL: 4,170.00
18817 11/16/03 01 MILEAGE FOR TRAINING 0111064005605 11/25/03 51.84
INVOICE TOTAL: 51.84
VENDOR TOTAL: 4,221.84
NELSON NELSON ENTERPRISES, INC.
103103 10/31/03 01 ADVERTISING 0111065005844 11/25/03 210.00
INVOICE TOTAL: 210.00
VENDOR TOTAL: 210.00
NEMRT NORTH EAST MULTI-REGIONAL
44439 11/06/03 01 TRAINING - ACKLAND/FRIDDLE 0121064005604 11/25/03 660.00
INVOICE TOTAL: 660.00
44842 11/17/03 01 TRAINING CERNEKEE/HART 0121064005604 11/25/03 200.00
INVOICE TOTAL: 200.00
VENDOR TOTAL: 860.00
NICOR NICOR GAS
1022 10/22/03 01 NATURAL GAS 0111078009002 11/25/03 148.79
INVOICE TOTAL: 148.79
102403 10/24/03 01 NATURAL GAS 0111078009002 11/25/03 59.77
INVOICE TOTAL: 59.77
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 15
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
NICOR NICOR GAS
1027 10/27/03 01 NATURAL GAS 0111078009002 11/25/03 199.44
INVOICE TOTAL: 199.44
110703 11/07/03 01 NATURAL GAS 0111078009002 11/25/03 113.65
INVOICE TOTAL: 113.65
1107A 11/07/03 01 NATURAL GAS 0111078009002 11/25/03 250.84
INVOICE TOTAL: 250.84
1107B 11/07/03 01 NATURAL GAS 0111078009002 11/25/03 105.43
INVOICE TOTAL: 105.43
111103 11/11/03 01 NATURAL GAS 0111078009002 11/25/03 370.02
INVOICE TOTAL: 370.02
VENDOR TOTAL: 1,247.94
OCSIGN O.C. SIGNWORKS
111203 11/12/03 01 VINYL NAMES F04 MAILBOXES 0121065005804 11/25/03 60.00
INVOICE TOTAL: 60.00
VENDOR TOTAL: 60.00
ORRK KATHLEEN FIELD ORR & ASSOC.
11118 11/01/03 01 TIF REDEVELOPMENT 0100013001372 11/25/03 69.75
INVOICE TOTAL: 69.75
VENDOR TOTAL: 69.75
PARADISE PARADISE CAR WASH
103103 10/31/03 01 DETAIL LIBRARY VEHICLES 0141062005409 11/25/03 330.00
INVOICE TOTAL: 330.00
103103PD 10/31/03 01 CAR WASHES 0121062005409 11/25/03 42.55
INVOICE TOTAL: 42.55
VENDOR TOTAL: 372.55
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 16
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
PLAINSGN PLAINFIELD SIGNS, INC
5146 11/06/03 01 YORKVILLE SIGNS 1600075007008 11/25/03 3,000.00
INVOICE TOTAL: 3,000.00
VENDOR TOTAL: 3,000.00
ROSATIS ROSATI'S
103003 10/30/03 01 BLOCK PARTY/BASSET CLASS 0121064005606 11/25/03 106.88
INVOICE TOTAL: 106.88
110303 11/03/03 01 PUBLIC WORKS LUNCHEON 0111064005605 11/25/03 68.32
INVOICE TOTAL: 68.32
VENDOR TOTAL: 175.20
ROSENWKL ROSENWINKEL, MICHAEL & TAMARA
TAX REBATE 09/10/03 01 CITY TAX REBATE 0111078009001 11/25/03 460.49
INVOICE TOTAL: 460.49
VENDOR TOTAL: 460.49
SALISM SAILSBURY, MARGARET
111503 11/15/03 01 CLEAN P.W. 0141065005804 11/25/03 50.00
02 CLEAN P.W. 5200065005804 50.00
03 CLEAN P.W. 5100065005804 50.00
INVOICE TOTAL: 150.00
VENDOR TOTAL: 150.00
SBC SBC
102503A 10/25/03 01 LIFT STATION 5100062005436 11/25/03 20.11
INVOICE TOTAL: 20.11
1025A 10/25/03 01 LIFT STATION 5100062005436 11/25/03 36.34
INVOICE TOTAL: 36.34
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 17
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
SBC SBC
1025B 10/25/03 01 CENTREX/T-LINES 0111062005436 11/25/03 958.38
02 CENTREX/T-LINES 0121062005436 958.38
03 CENTREX/T-LINES 5100062005436 958.38
INVOICE TOTAL: 2,875.14
1025C 10/25/03 01 POLICE DEPT 0121062005436 11/25/03 19.17
INVOICE TOTAL: 19.17
1025D 10/25/03 01 PUMP HOUSE 5100062005436 11/25/03 69.90
INVOICE TOTAL: 69.90
1025E 10/25/03 01 PUMP HOUSE 5100062005436 11/25/03 28.38
INVOICE TOTAL: 28.38
1025F 10/25/03 01 POLICE DEPT 0121062005436 11/25/03 57.47
INVOICE TOTAL: 57.47
1025G 10/25/03 01 ADMIN FAX 0111062005436 11/25/03 104.49
INVOICE TOTAL: 104.49
1025K 10/25/03 01 P.D. FAX 0121062005436 11/25/03 44.93
INVOICE TOTAL: 44.93
VENDOR TOTAL: 3,255.93
SCHOPPE SCHOPPE DESIGN ASSOC.
10811 10/24/03 01 KENDALL COUNTY OFFICE BLDG 0100013001372 11/25/03 460.00
INVOICE TOTAL: 460.00
10813 10/24/03 01 ILLINOIS DRILLING & TESTING 0100013001372 11/25/03 287.50
INVOICE TOTAL: 287.50
10815 10/28/03 01 TRANSPORTATION STUDY 0122062005430 11/25/03 747.50
INVOICE TOTAL: 747.50
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 18
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
SCHOPPE SCHOPPE DESIGN ASSOC.
10816 10/28/03 01 SCHOOL SITE STUDY 0122062005430 11/25/03 3,355.00
INVOICE TOTAL: 3,355.00
10818 10/28/03 01 RTE 47/RTE 71 PLANNING 0122062005430 11/25/03 287.50
INVOICE TOTAL: 287.50
108210 10/28/03 01 WETLAND ORDINANCE 0122062005430 11/25/03 1,207.50
INVOICE TOTAL: 1,207.50
10823 10/28/03 01 WAUBONSEE COMMUNITY COLLEGE 0122062005430 11/25/03 9,822.44
INVOICE TOTAL: 9,822.44
VENDOR TOTAL: 16,167.44
SECBLDR SECURITY BUILDERS SUPPLY CO
180920 10/31/03 01 DOOR CLOSURE 0121065005800 11/25/03 160.00
INVOICE TOTAL: 160.00
VENDOR TOTAL: 160.00
SERVMASC SERVICEMASTER COMMERCIAL
111303 11/13/03 01 CLEAN WINDOWS/FLOORS CITY HALL 1600062005416 11/25/03 900.00
INVOICE TOTAL: 900.00
121672 10/28/03 01 CARPET/WINDOW CLEANING 1600062005416 11/25/03 750.00
INVOICE TOTAL: 750.00
121680 10/31/03 01 CLEAN POLICE & ADMINISTRATION 1600062005416 11/25/03 1,225.00
INVOICE TOTAL: 1,225.00
VENDOR TOTAL: 2,875.00
SEWEREQP SEWER EQUIPMENT CO OF AMERICA
61187 11/11/03 01 JOINT SWIVEL FOR JETTER 5200062005408 11/25/03 319.41
INVOICE TOTAL: 319.41
VENDOR TOTAL: 319.41
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 19
TIME: 13:50:25 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
SFBCT SOUTHWEST FOX VALLEY CABLE
110803 11/08/03 01 CABLE CONSORTIUM FEE 0111062005404 11/25/03 6,014.75
INVOICE TOTAL: 6,014.75
VENDOR TOTAL: 6,014.75
THOMAS THOMAS ALARM SYSTEMS
1103200303 11/03/03 01 CITY HALL/POLICE BUILD OUT 1600075007202 11/25/03 850.00
INVOICE TOTAL: 850.00
1103200304 11/03/03 01 CITY HALL POLICE BUILD OUT 1600075007202 11/25/03 510.00
INVOICE TOTAL: 510.00
1103200308 11/03/03 01 CITY HALL/POLICE BUILD OUT 1600075007202 11/25/03 255.00
INVOICE TOTAL: 255.00
VENDOR TOTAL: 1,615.00
TREASURE TREASURER STATE OF ILLINOIS
019258 11/01/03 01 JAN 04 - JULY 04' FEES 0121062005441 11/25/03 1,056.00
INVOICE TOTAL: 1,056.00
VENDOR TOTAL: 1,056.00
UNIFIED UNIFIED SUPPLY
86913 11/10/03 01 FAN MOTOR/BLADES/RECEIVER 0121065005800 11/25/03 357.85
INVOICE TOTAL: 357.85
87013 11/12/03 01 CEILING FAN BOX 0121065005804 11/25/03 22.09
INVOICE TOTAL: 22.09
VENDOR TOTAL: 379.94
UPS UNITED PARCEL SERVICE
110103 11/01/03 01 SHIPPING 5100065005808 11/25/03 30.24
INVOICE TOTAL: 30.24
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 20
TIME: 13:50:26 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
UPS UNITED PARCEL SERVICE
110803 11/08/03 01 SHIPPING 5100065005808 11/25/03 54.36
INVOICE TOTAL: 54.36
VENDOR TOTAL: 84.60
VANTECH VANTECH SAFETY LINE
1136967 10/29/03 01 RAIN SUITS 5200062005421 11/25/03 155.48
02 RAIN SUITS 0141062005421 155.48
INVOICE TOTAL: 310.96
VENDOR TOTAL: 310.96
VIAN VIAN CONSTRUCTION, INC
PAYOUT #2 11/07/03 01 LIBERTY ST. WATERMAIN 4100061005408 11/25/03 116,394.35
INVOICE TOTAL: 116,394.35
VENDOR TOTAL: 116,394.35
WALDEN WALDEN'S/ROGER LOCK SERVICE
4485 11/12/03 01 KEYS 1600062005416 11/25/03 16.15
INVOICE TOTAL: 16.15
VENDOR TOTAL: 16.15
WASTE WASTE MANAGEMENT
180089320113 11/01/03 01 2,441 UNITS-GARBAGE COLLECTION 0154062005442 11/25/03 33,526.44
INVOICE TOTAL: 33,526.44
VENDOR TOTAL: 33,526.44
WEBLINX WEBLINX INCORPORATED
1238 11/10/03 01 WEB SITE INNOVATIONS 0111062005401 11/25/03 100.00
INVOICE TOTAL: 100.00
VENDOR TOTAL: 100.00
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 21
TIME: 13:50:26 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
WHOLTIRE WHOLESALE TIRE
103103 10/31/03 01 TIE ROD ENDS/TIRES/BRAKE PADS 0121062005409 11/25/03 698.53
INVOICE TOTAL: 698.53
VENDOR TOTAL: 698.53
WILLIAMA WILLIAMS, ANNETTE
110103 11/01/03 01 DENTAL ASSISTANCE 0111050005205 11/25/03 88.00
INVOICE TOTAL: 88.00
110503 11/05/03 01 MILEAGE REIMBURSEMENT 0111064005605 11/25/03 55.08
INVOICE TOTAL: 55.08
VENDOR TOTAL: 143.08
WILLIAMS WILLIAMS ARCHITECTS
10512 11/12/03 01 CITY HALL BUILD OUT 1600075007202 11/25/03 3,671.60
INVOICE TOTAL: 3,671.60
VENDOR TOTAL: 3,671.60
WTRPRD WATER PRODUCTS, INC.
165315 10/31/03 01 REGASKET CLAMPS 5200062005422 11/25/03 60.00
INVOICE TOTAL: 60.00
VENDOR TOTAL: 60.00
WYETH WYETH, HEITZ & BROMBEREK
110103 11/01/03 01 GENERAL MATTERS 0111061005300 11/25/03 480.00
02 BRISTOL CLUB PROJECT 0100013001372 240.00
INVOICE TOTAL: 720.00
VENDOR TOTAL: 720.00
YBSD YORKVILLE BRISTOL
111503 11/15/03 01 10/16-11/15 SANITARY FEES 9500078009008 11/25/03 24,623.44
INVOICE TOTAL: 24,623.44
VENDOR TOTAL: 24,623.44
DATE: 11/21/03 UNITED CITY OF YORKVILLE PAGE: 22
TIME: 13:50:26 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/25/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
YNB OLD SECOND BANK - YORKVILLE
#14807 11/17/03 01 POLICE SQUAD CAR 4200066006054 11/25/03 32,977.55
INVOICE TOTAL: 32,977.55
VENDOR TOTAL: 32,977.55
YOPDPET YORKVILLE POLICE DEPARTMENT
111503 11/15/03 01 MONEY ORDERS/TITLE/REGISTRATIO 0121065005804 11/25/03 103.00
INVOICE TOTAL: 103.00
VENDOR TOTAL: 103.00
YRKAUTO YORKVILLE AUTO PARTS
103103 10/31/03 01 SWITCHES/FILTERS/BLADES 0141062005409 11/25/03 352.69
INVOICE TOTAL: 352.69
VENDOR TOTAL: 352.69
TOTAL A/P VENDORS = $522,075.70
TOTAL PAYROLL = $128,088.66
(See Attached)
TOTAL DISBURSEMENTS = $650 ,164.36
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
PAY DATE 11/17/03
REGULAR OVERTIME TOTAL SOC SEC IMRF TOTAL
ADMINISTRATION $17,334.14 $0.00 $17,334.14 $1,104.26 $1,478.53 $19,916.93
ENGINEERING $7,341.20 $0.00 $7,341.20 $561.61 $679.79 $8,582.60
POLICE $49,850.24 $2,031.12 $51,881.36 $3,968.91 $397.18 $56,247.45
PUBLIC WORKS $15,542.80 $999.41 $16,542.21 $1,265.48 $1,410.13 $19,217.82
LIBRARY $5,305.69 $0.00 $5,305.69 $405.89 $320.90 $6,032.48
RECREATION $7,112.62 $0.00 $7,112.62 $544.13 $610.76 $8,267.51
PARKS $8,030.80 $372.15 $8,402.95 $642.81 $778.11 $9,823.87
TOTAL: $110,517.49 $3,402.68 $113,920.17 $8,493.09 $5,675.40 $128,088.66
n Cif
-ft4s..\\\
United City of Yorkville Memorandum
EST 1836 800 Game Farm Road
Yorkville, Illinois, 60560
-`. Telephone: 630-553-4350
. , Fax: 630-553-7575
LLE
Date: November 19, 2003
To: Mayor & City Council nzs\ \
From: Traci Pleckham - Finance Directohj
Subject: First Nonprofit Companies Follow°-Up
In response to a question raised at the November 18th COW meeting regarding
unemployment payouts, First Nonprofit has a claims administrator that will correspond
with the State of Illinois Unemployment Agency for all unemployment claims on the
City's behalf. In summary, First Nonprofit pays the unemployment claim to the State of
Illinois, and the State pays the individual.
I have also attached an informational handout which reiterates the benefits of the First
Nonprofit Unemployment Savings Program. Should you have any further questions,
please let me know.
Out of Lhe Box
Unemployment Taxes...
A Hidden Money Saver
for Nonprofits!
How often do you think"out of the box"? Thinking
/ out of the box—veering away from routine ands tra-
ditional thinking—is often an unfamiliar and scary
i`1 endeavor. However the benefits of innovative think-
t/ ..1:-..,!: ,,,,,t,4,:?,
gy ` ` ing far exceed the small advances you may make from
1/ comfortable customary thinking.
�tf
t:„- / The Challenge is Finding Funds for Services
Nonprofit organizations are constantly challenged
- - ' ::':1--;- -' ' ' '-. ' - ' , with the task of offering services tof their membership
while trying to find the funds for these services.
'''''''''4:4.':-..:;;-''''':::-.);:::"'''''''''';‘-'1;'..ri::11'.::'''''''''t: a Finding solutions to funding problems necessitates
{ ;' F "out of the box" thinking.
'1' - '4: '..... ''), i ':, f ; -4;:::i---1.-:::'-":", `.. A Technicality Can Save You Money
''' A1 A legal, financially viable program is available only for
�. k: y> nonprofit organizations.Sited under IRC Section 3309
- (a)(2) "the states are required to provide nonprofit
m �� organizations, or groups of such organizations, with
�3 ' F ^ f the option of reimbursing the state for unemployment
t1 -r
: f compensation payments attributable to the service
kI la} :,,. �I ^ <� , � with the organization in lieu of paying contributions
(�� � ; `` J �I under the normal tax provisions of the state law"
' ` �,, �Li1-,�1 �� rnil, Simply put, a nonprofit can switch from con
- ��� �� .04,,,,,, tributing to the state tax system to becoming reim
j' 1`� I' °' bursers for their own unemployment claims. Once a
..., .,1„''''''7::::::';.::::,-1,4:,7':::..7-'''''''..,
�II" w nonprofit becomes a reimburser for their own unem-
.. = ployment claims, they can often expect to save hun
dreds, or even thousands, annually from their previ-
ous state unemployment costs.
Once a nonprofit organization has elected to take
advantage of this tax break, they should seek the
advice of an unemployment program specialist to
assist with the administration of the transfer from
state-paying to reimburser status.
•
One such program exists to serve Claim Investigation
the nonprofit community Expert claims advice,assistance in appealing claims and
The First Nonprofit Unemployment Savings insuring the correct employers are billed. This investi-
Program, LLC. (FNUSP) based in Chicago was gation process alone is an additional cash savings,as it
established in 1998. The program exists in partner- combats fraudulent claims.
ship with First Nonprofit Companies, which has
over 20 years of experience serving the nonprofit Stop Loss Protection
community and understanding their specific needs. Another great benefit for some of the larger non-
The FNUSP with growing membership nationwide profit organizations is stop loss protection: limiting
offers its nonprofit members earned interest on the liability of the organization in the case of unfore-
their accounts, better cash flow, expert claims seen events, such as budget cuts or layoffs.
advice, and stop loss protection in the event of Nonprofits will save money and time by reim-
unforeseen financial circumstances. bursing their own claims and they can invest that
money and time back into their services for their
Each Nonprofit is Evaluated Individually members.
The program evaluates each nonprofit organization
based on their past unemployment claims history with Nonprofit Money Saver
the state and provides the organization with a pay- This opportunity is a goldmine that only nonprofits
ment plan, unique to their own claims. This is how can access. It gives them additional dollars every year
nonprofit organizations really benefit under the pro- without any hassles or strings attached. The benefits
gram they only pay for the unemployment claims are real,the law supports this method and with a valu-
which they incur that year instead of continuing to pay able service like First Nonprofit Unemployment
an annual fixed rate to the state. The state requires a Savings Program in place,nonprofits can venture out-
fixed rate whether unemployment claims reach that side their box and start saving money in a way they
amount or not and the state never refunds any unused never thought possible.
funds to a nonprofit. As a result, nonprofit organiza-
tions are over-funding the state system.With this pro- Typical Nonprofit saves between 40% - 60%
gram, nonprofits cease to subsidize the high unem- The typical organization in this program saves
ployment costs of other industries. between 40%- 60% off their current unemployment
payments to the state. So become a reimburser and
Program Advantages Break the Box Open start paying for only your own claims!
Cash Flow
Participants make payments in four equal amounts,as
opposed to the state program of paying claims all
within the first quarter, thus freeing up cash flow for
participants.
To find out more information call toll free at
Interest on Individual Account 1-800-526-4352 x 7729.
Interest is accrued and earned on the organization's
individual account, which grows every year with First Nonprofit®
money paid into the program. Unemployment Savings Program
800.526.4352
www.firstnonprofitcompanies.com
LEASE
This Lease is made as of by and between CORPORATION
FOR OPEN LANDS, an Illinois not-for-profit corporation, as contract purchaser of the Land
hereinafter described (the "Landlord"), and the Kendall County Forest Preserve District and
United City of Yorkville, Illinois unit of local government. (the "Tenant").
WITNESSETH:
1. Landlord is the purchaser, by virtue of a Real Estate Sales Contracts dated as of
, 2003 (the "Contract"), contemplating the purchase of certain parcels of real
estate legally described on Exhibit A attached hereto and made a part hereof(the"Land").
2. Landlord, for and in consideration of the agreements of Tenant herein contained,
hereby leases to Tenant, and Tenant hereby leases from Landlord, the Land for a term beginning
on the date on which Landlord obtains title to said Land or portion thereof and terminating three
years after Closing on the last Parcel acquired under said Real Estate Sales Contract (the
"Term").
3. Tenant shall pay as rent for the Land in advance on the first day of each and every
month during the Term the sums as set forth in Exhibit B attached hereto and made a part hereof
(the "Rent") at the offices of Landlord located at 25 East Washington Street, Suite 1650,
Chicago, Illinois 60602 or at such other place or to such other person as Landlord may from
time-to-time direct. All Rent shall be payable without any demand therefore and without any
deductions or set-offs whatsoever.
4. Tenant shall use and occupy the Land as an open space area in connection with its
park system and shall not use the Land for any other object or purpose whatsoever. Tenant shall
be permitted to use the Land for agricultural purposes and to enter into a farming sub-lease for
said purpose consistent with said use. A copy of said lease shall be provided to Landlord. The
proceeds of any sub-lease shall be paid to the Tenant. Tenant shall post a sign provided by
Landlord acceptable to Tenant indicating Landlord's participation in the acquisition of said
Land. Tenant may, if its so desires, continue to permit such signage upon the transfer of title to
the Land to the Tenant
5. Tenant has examined and knows the condition of the Land, and agrees that no
representations as to the condition, suitability, or repair thereto and the improvements thereon if
any, have been made by the Landlord or its agents prior to, or at the execution of this Lease.
Tenant agrees at its sole cost and expense to keep the Land and any improvements now or
hereafter erected thereon in good condition and repair, and specifically agrees to maintain all
ponds, trees, grasses, flowers, shrubs, and other vegetation and flora and fauna on the Land in a
state consistent with Paragraphs 4 and 5 hereof.
6. Tenant agrees to permit Landlord and its agents to enter on the Land or any part
thereof, at all reasonable times, for the purpose of examining the same, or for exhibiting the Land
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AGREEMENTS\LeasewithcontractpurchaseFPDandYorkville 11-13-03\LeasewithconlractpurchaseFPDandYorkville.doc
for sale, or for making repairs or alterations or performing maintenance as Landlord may deem
necessary for the safety or preservation thereof, or for curing any default of Tenant under this
Lease.
7. Tenant shall pay all charges for labor, water, electricity, fertilizer and any other
services furnished or supplied to all or any part of the Land, and shall pay any and all taxes and
assessments, ordinary and extraordinary, general and specific, which may be levied or assessed
on the Land and be due and owing during the Term. Tenant shall have the right, at its sole cost
and expense to apply for a tax exemption or, to contest by appropriate legal proceedings, without
cost or expense to Landlord, the amount or validity of any such taxes and assessments or seek an
exemption from such taxes and assessments for the Land. Tenant, however, shall not be relieved
of its obligation to pay such taxes and assessments as required by this Paragraph 7 unless the
Land is allowed a tax exemption or the proceedings shall operate to prevent the collection of
such imposition and the sale of the Land, or any part thereof, to satisfy the same. Landlord agrees
that it will cooperate with Tenant in any proceeding referred to in this Paragraph 7 and that any
such proceedings may, with prior notice to Landlord, be brought by Tenant in the name of
Landlord but Landlord shall not be subjected to any liability for the payment of any costs and
expenses in connection therewith.
8. Tenant shall not make any contract for the construction, demolition, repair, or
improvement on, in, of, or to the Land, or any part thereof, or for any work to be done or
materials to be furnished on or to the Land, or any part thereof without first obtaining the prior
written consent of Landlord. In the event Landlord consents to any such work, Tenant agrees to
commence and to complete such work promptly, lien free and in a first-class condition and in
conformity with all applicable government rules, codes, laws, regulations and requirements.
Prior to commencing any work in or about the Land (except for routine maintenance or work not
requiring a permit or approval), Tenant shall secure any necessary permits and approvals for
such work and shall provide Landlord with certificates of insurance in forms and amounts
satisfactory to Landlord naming Landlord, and Landlord's officers, agents and employees, as
additional insured parties.
9. Nothing contained in this Lease shall authorize Tenant to do any act which shall
in any way encumber the Landlord's interest in the Land, nor in any way subject such title or
interest to any claims by way of lien or encumbrance. Any claim to a lien upon the Land arising
from any act or omission of Tenant shall attach only against Tenant's interest and shall in all
respects be subordinate to the Landlord's interest in the Land. If Tenant has not removed any lien
or encumbrance within thirty (30) days after written notice to Tenant by Landlord, Landlord may
pay the amount necessary to remove such lien or encumbrance, without being responsible for
making any investigation as to the validity thereof, and the amount so paid shall be deemed
additional rent reserved under this Lease due and payable forthwith.
10. Tenant agrees to observe and comply with all applicable ordinances, rules,
regulations and laws respecting the Land or the use thereof now in effect or which may be
enacted during the continuance of this Lease by any municipal, county, state or federal
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AGREEMENTS\LeasewithcontractpurchaseFPDandYorkvillel 1-13-031LeasewithcontractpurchaseFPDandYorkville.doc
authorities, and Tenant specifically agrees to protect, defend, indemnify and hold harmless
Landlord from and against any damage, liability and expense of whatever nature caused by any
violation thereof.
11. The Tenant shall be liable for any damage to Tenant's person, property or
business or the person, property or business of any person or entity claiming through Tenant,
resulting from or related to: (i) the Land, or any part thereof or any appurtenances thereof;
needing repair; (ii) the happening of any accident in or about the Land; or (iii) the action or
negligence of any invitee or occupant of the Land or any other person. Without limiting the
foregoing, the Landlord shall not be responsible for any damage caused by fire, explosion,
smoke, water, snow, frost, steam, sewerage, sewer gas or odors, illuminating gas, or by the
bursting or leaking of pipes. Except to the extent expressly prohibited by law, Tenant shall
protect, defend, indemnify and save the current fee owners of the Land and Landlord and their
respective officers, agents, servants, employees, successors and assigns harmless from and
against any and all obligations, liabilities, costs, damages, claims and expenses of whatever
nature arising from injury to persons or damage to property on the Land arising out of or in
connection with Tenant's use or occupancy of the Land or its activities thereon, or arising from
any act or negligence of Tenant, its agents, contractors, servants, employees, invitees or any
permitted subleases, or arising from Tenant's failure to comply with its obligations hereunder.
12. Tenant shall, at its sole cost and expense, procure and maintain during the Term
hereof, comprehensive public liability insurance and property damage insurance, including but
not limited to contractual liability insurance, with limits of not less than the current maximum
limits for any one occurrence on the Tenant's existing policies, which insurance shall name the
Landlord and their respective agents, officers, and employees as additional insured parties. Such
insurance shall protect, defend and indemnify the insured parties from and against any and all
claims (including all costs and expenses of defending against same) for bodily injury, sickness,
death, or disease and for damage or injury to or destruction of ownership, maintenance or use of
the Land, and any activity thereon. In addition, Tenant shall, at its sole cost and expense, procure
and maintain all-risk casualty insurance on any improvements located on the Land on a
replacement cost basis, and such insurance shall name the Landlord as loss payees. All policies
of insurance shall be written by companies reasonably acceptable to Landlord and certificates
evidencing such coverage shall be delivered to Landlord prior to the commencement of the Term
and thereafter not less than thirty (30) days' prior to the expiration date of any such policy. No
policy shall be cancelled, amended or modified except after thirty (30) days' written notice to
Landlord.
13. Tenant shall not, without the prior written consent of the Landlord, which consent
may be granted or withheld in Landlord's sole discretion: (i) assign, convey, mortgage or transfer
this Lease, or any rights or interest hereunder; (ii) sublet the Land or any portion thereof except
as set forth in Paragraph 4 above; or (iii) permit any assignment of this Lease, or any part hereof,
by operation of law or otherwise
14. Tenant agrees that at the expiration of this Lease it shall give peaceable
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AGREEMENTS\L.easewithcontractpurchaseFPDandYorkvillel 1-13-03\L easewithcontractaurchaseFPDandYorkville.doc
possession of the Land to Landlord, in at least as good condition as it is as of the date of
execution of this Lease, provided that Tenant has not exercised its option to purchase Landlord's
interest in the Land pursuant to this Lease.
15. In case Landlord, by reason of the failure of Tenant to perform any of the
agreements or conditions herein contained, shall be demanded to pay or shall pay any money, or
shall be demanded to do or shall do any act which requires the payment of money, then the sum
or sums so paid or required to be paid, shall be added to the installment of rent next becoming
due or to any subsequent installment of rent, and shall be collectable as additional rent in the
same manner and with the same remedies as if it had been originally reserved. Tenant or
Landlord further agree to reimburse the other for all costs, including reasonable attorneys' fees
and expenses, made and incurred by each for successfully enforcing the agreements of this
Lease, and that all such costs owed by Tenant shall also be deemed to be additional rent
hereunder.
16. Failure of Landlord to insist on the strict performance of the terms, agreements
and conditions herein contained, or any of them, shall not constitute or be constructed as a
waiver or relinquishment of Landlord's right thereafter to enforce any such term, agreement or
condition, but the same shall continue in full force and effect.
17. If default shall be made in payment of the Rent or any other sum required to be
paid by Tenant under this Lease, and such default shall continue for five (5) days after written
notice to Tenant, or if default shall be made in the full and prompt performance of any of the
other covenants or conditions which Tenant is required to observe or perform hereunder and such
default shall continue for thirty (30) days after written notice demand of any kind (beyond that
specified above), Landlord shall have any one or more of the following described remedies in
addition to all other rights and remedies provided at law or in equity:
(a) Landlord may terminate this Lease and the Term created hereby, in which
event Landlord may forthwith repossess the Land and be entitled to recover as liquidated
damages and not as a penalty a sum equal to the total amount of the Rent which would have been
due and payable pursuant to this Lease during the entire remaining Term of this Lease as of the
date of termination, plus such other sums as may be due and owing to Landlord pursuant to this
Lease. If Tenant shall, within sixty (60) days after the entry of a judgment pursuant to this
Paragraph 17(a), fully satisfy the judgment, then Landlord shall convey the Land to Tenant as
specified in Paragraph 18 hereof. In the event that the judgment is not fully satisfied within sixty
(60) days after its entry, then Landlord shall have the right to pursue all other rights and remedies
available to Landlord at t law or in equity, and Landlord shall have no further obligation to convey
the Land to Tenant.
(b) Landlord may terminate Tenant's right of possession and may repossess the
Land by forcible entry and detainer suit, or otherwise, without demand or notice of any kind
(beyond that specified above) to Tenant and without terminating this Lease, in which event
Landlord may, but shall be under no obligation to, relet all or any part of the Land for such rent
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AGREEMENTS\LeasewithcontractpurchaseFPDandYorkvillel 1-13-03\LeasewithcontractpurchaseFPDandYorkville.doc
and upon such terms as shall be satisfactory to Landlord (including the right to relet the Land for
a term greater or lesser than the remaining Term of this Lease or to relet the Land as a part of a
larger area) for the purpose of such reletting, Landlord may make such repairs, changes,
alterations or additions in or to the Land that may be necessary or convenient. If Landlord shall
fail or refuse to relet the Land, then Tenant shall fail or refuse to relet the land, then Tenant shall
pay to Landlord as damages a sum equal to the amount of the rent reserved in this Lease for such
period or periods as the Land are not relet. If the Land is relet and after paying all of the costs
and expenses of such repairs, changes, alterations and additions and the expense of such reletting
and the collection of the rent accruing therefrom, a sufficient sum is not realized from such
reletting to satisfy Tenant's obligations hereunder, Tenant shall satisfy and pay any such
deficiency upon demand therefore from time to time; and Tenant agrees that Landlord may file
suit to recover any sums falling due under the terms of this paragraph from time to time and that
any suit or recovery of any portion due Landlord hereunder shall be no defense to any
subsequent action brought for any amount not theretofore reduced to judgment in favor of
Landlord.
Except for the notices provided herein, Tenant expressly waives the service of any notice
of intention to terminate this Lease or to re-enter the Land, and waives the service of any demand
for payment of rent or for possession, and waives the service of any and every other notice or
demand prescribed by any statute or other law, and agrees that the simple breach of any of the
said covenants shall, of itself, without the service of any other notice or demand whatever except
as provided in this Paragraph 17, constitute a forcible detainer by Tenant of the Land, within the
meaning of the statutes of the State of Illinois. No receipt of moneys by Landlord from Tenant,
after the termination in any way of this Lease, or after termination of Tenants right of possession,
shall reinstate, continue or extend the Term of this Lease. All rights and remedies of Landlord
hereunder shall be cumulative and none shall exclude any other rights and remedies allowed by
law or in equity.
18. At any time during the Term hereof, Tenant may request in writing that Landlord
convey Landlord's interest as owner of the Land by a recordable Warranty Deed provided that
prior to such Tenant shall have paid to Landlord "Landlord's Costs" (as defined on Exhibit B
attached hereto), plus all accrued and unpaid Rent, and provided further that Tenant shall have
performed all of the covenants and agreements on its part to be performed hereunder. Within six
(6) weeks after receipt of such request from Tenant, Landlord agrees to deliver to Tenant a
Warranty Deed for the Land and furnish to Tenant an Affidavit of Title in customary form
covering the date of closing and subject only to the exceptions to title set forth on Exhibit C
attached hereto (the "Permitted Exceptions"). Tenant agrees to promptly record such Warranty
Deed at its expense, and to thereafter assume full control of the Land. Upon conveyance of
Landlord's interest in the Land to Tenant, this Lease shall thereafter terminate and have no
further force and effect.
19. Notices and demands by either Landlord or Tenant shall be given by certified
mail, return receipt requested, with prepaid postage addressed to Landlord at: Corporation for
Open Lands, 25 East Washington Street, Suite 1650, Chicago, Illinois, 60602 (Attention: Land
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AGREEMENTSV.zasewithcontractpurchaseFPDandYorkvillel 1-13-03\LeasewithcontractpurchaseFPDandYorkville.doc
Acquisition Director) or to Tenant at:
or at such other place and to such other parties as the parties hereto may designate by
notice in writing.
20. If the whole or any part of the Land shall be taken or condemned by any
competent authority for any public or quasi-public use or purpose, the Term, at the option of
Landlord, shall end upon the date when the possession of the part so taken shall be requested for
such use or purpose and Landlord shall be entitled to receive the entire award without any
payment to Tenant provided that, if Tenant shall have served notice to Landlord of its intent to
exercise its option to purchase Landlord's fee simple ownership interest in the Land pursuant to
Paragraph 18 hereof, Landlord shall hold such award in trust for the benefit of Tenant. Current
Rent shall be apportioned as of the date of such termination.
21. (a.) All the agreements, conditions and undertakings herein contained shall extend to
and be binding on the successors and assigns of the respective parties hereto as if they were in all
cases named.
(b.) All of the representations and obligations of Landlord are contained herein and no
modification, waiver or amendment of this Lease or any of its conditions or provisions shall be
binding upon Landlord unless in writing signed by a duly authorized agent.
(c.) All amounts due and payable from Tenant under this Lease or under any work
order or other agreement relating to the Land shall be considered as Rent. In the event any Rent
or other sum due and owing by Tenant to Landlord is not paid when due, such amount shall bear
interest, computed from the first day on which such payment was due, at the rate of 9 percent per
annum.
(d.) The laws of the State of Illinois shall govern the validity, performance and
enforcement of this Lease.
(e.) Upon request of the holder of any note secured by a mortgage on the Land,
Tenant shall agree in writing that no action taken by such holder to enforce said mortgage shall
terminate this Lease or invalidate or constitute a breach of any of the provisions hereof and
Tenant will attorn to such mortgagee, or to any purchaser of the Land, at any foreclosure sale or
sale in lieu of foreclosure, for the balance of the Term of this Lease and on all other terms and
conditions herein set forth.
(f.)Tenant represents and warrants to Landlord that neither Tenant nor Tenant's officers
or agents or anyone acting on its behalf has dealt with any real estate broker in the negotiation or
making of this Lease and Tenant agrees to indemnify and hold Landlord harmless from the claim
of any broker who alleges that such broker interested Tenant in the Land or caused Tenant to
enter into the Lease.
22. Provided Tenant is not in default in the performance of Tenant's obligations
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under this Lease, Landlord warrants, covenants and agrees that Tenant will have peaceful and
quite enjoyment of the Land, subject to the terms and conditions of this Lease.
23. Landlord expects that Closing for Parcel A under the Contract will occur on or
before December 31, 2003. The terms and conditions of this Lease are contingent upon the
closing of the Landlord's acquisition of a fee simple ownership in the Land from the current fee
owners. Any additional title exceptions approved by Landlord and Tenant in connection with the
acquisition of the Land shall be added to the Permitted Exceptions described on Exhibit C
attached hereto.
24. Tenant agrees that Tenant shall not cause, permit, or suffer any Hazardous
Materials (as hereinafter defined) to be released, discharged, handled, processed, disposed of,
stored, produced or used upon, about or beneath the Land by Tenant, or by its agents, employees,
contractors or invitees. Tenant shall indemnify, defend and hold Landlord, its Board members,
officers, employees, agents, lenders and successors harmless from and against any and all
Environmental Damages (as hereinafter defined) which arise from (i) the presence upon, about or
beneath the Premises of any Hazardous Material or (ii) the breach of this provision of this Lease.
Tenant's obligations under this Paragraph shall survive termination and the expiration of the
term of this Lease.
"Hazardous Material" shall mean any substance, material, chemical, water, soil or waste
which is or may in the future be listed, identified, classified, characterized, described, defined, or
referred to as hazardous, toxic, contaminative, infectious, ignitable, explosive or radioactive by
or under any federal, state, or local statute, law, ordinance, code, rule, regulation, order, permit,
requirement or decree (collectively known, for this section of the Lease, as "Law" or "Laws"),
including, without limitation, the Comprehensive Environmental Response, Compensation and
Liability Act, 42 U.S.C. Section 9601 et seq.; the Federal Resource Conservation and Recovery
Act (42 U.S. C. Section 6901 et seq.); the Emergency Planning and Community Right-to-Know
Act, 2 U.S.C. Section 11001 et seq.; the Solid Waste Disposal Act, 42 U.S.C. Section 6901 et
seq.; the Toxic Substances Control Act, 15 U.S.C. Section 2601 et seq.; the Clean Air Act, 42
U.S.C. Section 7401 et seq.; the Federal Water Pollution Control Act, 33 U.S.C. Section 1251 et
seq.; and all other Laws pertaining to hazardous substances, hazardous materials and pollutants,
air resources and air pollution, and water quality and water pollution. "Hazardous Materials"
shall also include any material, the presence of which requires investigation or remediation under
any Law or which is or becomes defined as a"hazardous waste" or "hazardous substance" under
any Law and any hazardous substance, material or waste which causes a nuisance upon or waste
to the Land.
"Hazardous Material" specifically includes, without limitation, (1) petroleum and
petroleum constituents, (2) asbestos, and(3) polychlorinated biphenyl's.
"Environmental Damages" shall mean, with respect to any Environmental
Contamination: (i) all claims, judgments, damages, penalties, fines, costs, liabilities and losses
(including, without limitation, diminution in the value of the Land, damages for the loss of or
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restriction on use of the Land or of any amenity of the Land); (ii) all sums paid for settlement of
claims, attorney's fees, consultant's fees and expert's fees; and (iii) all costs incurred by
Landlord in connection with investigation of Hazardous Material upon, about or beneath the
Land, the preparation of any feasibility studies or reports and the performance of any cleanup,
remedial, removal or restoration work required by any federal, state or local governmental
agency or political subdivision necessary for Landlord to make full economic use of the Land, or
otherwise required under this Lease.
Remainder of Page Intentionally Left Blank.
Signatures Follow.
•
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IN WITNESS WHEREOF, the parties hereto have set their hands and seals as of the day
and year first above written.
LANDLORD:
CORPORATION FOR OPEN LANDS, an
Illinois not-for-profit corporation
By: _ _
Its:
TENANT:
KENDALL COUNTY FOREST PRESERVE
DITRICT; An Illinois unit of local government
By — —
Its:
TENANT:
THE UNITED CITY OF YORKVILLE; an
Illinois unit of local government
By:
Its:
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EXHIBIT A
Legal Description
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EXHIBIT B
Rent
A. Rent shall be payable in accordance with the provisions of Paragraph 3 as follows:
1. For each calendar month during the Term of said Lease,an amount equal to the sum of(a)interest
for the preceding calendar month(or portion thereof)on the sum representing the total purchase
price of the Land (representing all funds used to acquire fee simple ownership interest in the
Land),at the rate per annum set forth principal Note and First Mortgage used to secure a loan for
the purchase of the subject property (b) any additional costs, expenses or fees incurred by
Landlord during the previous month in connection with or related to the acquisition, operation,
financing or transfer of an interest in the Land,including,but not limited to Landlord's reasonable
attorneys' fees, real estate taxes, insurance premiums, interest and financing expenses, and
appraisals; each such installment of Rent being payable on or before the first day of each month;
and
2. At the commencement date, a quarterly commitment fee of .5% of the purchase price shall be
paid. Said fee shall be paid quarterly thereafter, on the anniversary of the commencement date,
provided, however, that in the event Tenant exercises its rights pursuant to Paragraph 18 of the
lease prior to the due date for any such payment,then in such event Tenant shall have no liability
for said upcoming payment.
3. For each calendar month during the period beginning six months prior to the end of the Term of the
Lease herein an amount equal to 1/6th of the then unpaid amount of"Landlord's Costs", which are
defined as follows, to wit: the purchase price which Landlord paid to acquire a fee simple ownership
interest in the Land(i.e. $44,150 per acre),plus all heretofore unreimbursed costs, expenses and fees
incurred by Landlord in connection with or related to the acquisition,operation,financing and transfer
of an interest in the Land, including, but not limited to Landlord's attorneys' fees, insurance
premiums,interest and financing expenses,and real estate taxes.
4. The balance of Staff fees of$4,000 shall be due at the end of the term or at the Closing between the
Landlord and Tenant in the event the Tenant exercises its rights pursuant to Paragraph 18 of the lease.
B. Upon commencement of the Term, Tenant shall also pay to Landlord an amount equal to Landlord's Staff
fees of$6,000,and the initial costs incurred for the acquisition,including,without limitation,title charges,
loan and closing costs,bank fees and charges,appraisal fees,reasonable attorneys fees and consultant fees,
but excluding any portion of the purchase price paid by Landlord to the current owners of the Land
pursuant to acquire the Land.
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EXHIBIT C
Permitted Exceptions
1. General real estate taxes not yet due or payable.
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TECHNICAL ASSISTANCE AGREEMENT
This agreement, dated as of , , between Corporation for Open
Lands("CorLands") an Illinois not-for-profit corporation dedicated to the preservation of
open space in Illinois and the United City of Yorkville("Local Government")to provide
services to the Local Government regarding the acquisition of the Hoover Boy Scout
camp.
Scope of Services
CorLands has the capabilities to assume a wide variety of responsibilities related to
the acquisition of land for open space purposes. The technical assistance provided
under this Agreement to the Local Government will focus on properties already
identified by the Local Government as being suitable and desirable for implementing
its open space goals. Under this Agreement, CorLands will provide the following
services:
• Identify and negotiate with landowners acquisition of parcels;
• Secure title commitments, survey, phase one environmental, and appraisal, as
needed or required, on behalf of the Local Government for its acquisition
projects;
• Review the results of all secured professional work authorized under this
agreement with the Local Government; and
• Recommend a value for each property to the Local Government for use in
acquisition.
If the requests that CorLands take title to property on its behalf or provide interim
acquisition funding, a separate agreement or terms as indicated on the attached schedule
will be provided to the Local or State Government who ultimately will acquire said
parcels for their review and approval beforehand.
Schedule of Performance
The services outlined in the Agreement will begin when an executed copy of this
Agreement by the District is received by CorLands and will extend until January 31,
2004,unless previously terminated by either party upon notice to the other.
Budget and Payment
The cost to the Local Government for CorLands' staff services under this Agreement
shall not exceed $5,000.00. Expenses for title commitments, surveys, phase one
environmentals, appraisals, and other associated expenses will be approved beforehand
by the Local Government and billed to the Local Government at 100% of their cost to
CorLands. CorLands' services under this Agreement will be provided at the following
hourly rates:
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11/13/2003 11:36 AM
Title 2003 2004 Hourly 2005 Hourly 2006 Hourly Rates
Hourly Rates Rates
Rates
Directors $110 $115 $120 $126
Land $95 $100 $105 $110
Preservation&
GIS Specialists
Project $42 $44 $46 $48
Assistants
In addition to staff costs, CorLands may incur costs related to travel, maps, plats, air
photos, and other miscellaneous items related to the study of the properties,which will be
billed to the Local Government at 100% of their cost to CorLands.
Invoices, payable within 60 days, will be submitted to the Local Government monthly
and detail hours spent on specific tasks and direct expenses for the services provided.
Modification of Agreement
The terms of this Agreement may be amended or extended in writing by mutual
agreement between CorLands and the Local Government.
In witness of the foregoing provisions,the parties have signed this Agreement below.
Corporation for Open Lands
(CorLands)
By: By:
Its: Its:
Date: Date:
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AGREEMENTS\I eacewithcontractpurchaseFPDandYorkvillel1-13-03\AcquisitionTechAssistanceAgreement.docLast printed
11/13/2003 11:36 AM
11/24/2003 13:55 FAX 630 553 5764 DANIEL J. KRAMER a 001/004
LAW OFFICES
OF
Daniel J. Kramer
1107A SOUTH BRIDGE STREET
DANIEL J.KRAMER YORKVILLE, ILLINOIS 60560 JILL K.KONEN
(630)553-9500 KELLY A.KRAMER
Fax: (630)553-5764
FAX COVER SHEET
DATE November 24, 2003
TO: Liz—United City of Yorkville 1
RE: Caladonia \. i
NO: 553.7575
FROM: Daniel J. Kramer
NUMBER OF PAGES (INCLUDING THIS PAGE):
❑ For your information ❑ Please sign and return
❑ For your review 0 Please keep in a safe place
❑ Please call me after review ❑ Please pay invoice directly
❑ Per our discussion 9 Please file
❑ For your file ❑ Please record
❑ Per your request
COMMENTS: Liz, please put a copy of this (revised) document in the Mayor,Tony G., Joe W., and all
Aldermen's boxes. Thank you!
THE INFORMATION CONTAINED IN THIS FACSIMILE MESSAGE IS ATTORNEY PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY
FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE, IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT,YOU ARE
HEREBY NOTIFIED THAT ANY DISSEMINATION,DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED.IF YOU HAVE
RECEIVED THIS COMMUNICATION IN ERROR,PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE AND RETURN THIS ORIGINAL MESSAGE TO US
AT THE ABOVE ADDRESS VIA THE UNITED STATES POSTAL SERVICE, THANK YOU.
IF YOU DO NOT RECEIVE ALL PAGES, PLEASE CALL (630) 553-9500
FOR YOUR CONVENIENCE IN TRANSMITTING TO US, OUR FAX NUMBER IS: (630) 553-5764
11/24/2003 13: 55 FAX 630 553 5764 DANIEL J. KRAMER Z 002/004
STATE OF ILLINOIS )
) ss
COUNTY OF KENDALL )
ORDINANCE NO. 2003-
AN ORDINANCE AUTHORIZING THE EXECUTION
OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT AND
PLANNED UNIT DEVELOPMENT AGREEMENT OF
INLAND LAND APPRECIATION FUND,L.P.,
A DELAWARE LIMITED PARTNERSHIP
(ROUTE 47 AND CORNEILS ROAD)
WHEREAS, it is in the best interest of the UNITED CITY OF YORKVILLE, Kendall
County, Illinois, that a certain First Amendment to Annexation Agreement and Planned Unit
Development Agreement pertaining to the annexation and development of the real estate described
on Exhibit "A" attached hereto and made a part hereof entered into by the UNITED CITY OF
YORKVILLE; and
WHEREAS, said First Amendment to Annexation Agreement and Planned Unit
Development Agreement has been drafted and has been considered by the City Council; and
WHEREAS, the legal owners of record of the territory which is the subject of said
Agreement are ready,willing and able to enter into said Agreement and to perform the obligations as
required hereunder; and
WHEREAS, the statutory procedures provided in 65 ILCS 5/11-15.1-1, as amended, for the
execution of said First Amendment to Annexation Agreement and Planned Unit Development
1
11/24/2003 13 55 FAX 830 553 5764 DANIEL J. KRAMER [2003/004
Agreement has been fully complied with; and
WHEREAS, the property is already annexed to the City.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS:
Section 1:That the Mayor and City Clerk are herewith authorized and directed to execute,on
behalf of the City, a First Amendment to Annexation Agreement and Planned Unit Development
Agreement concerning the annexation and development of the real estate described therein,a copy of
which First Annexation Agreement and Planned Unit Development Agreement is attached hereto and
made a part hereof.
Section 2:That this Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
WANDA OHARE JOSEPH BESCO
VALERIE BURR PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
APPROVED by me,as Mayor of the United City of Yorkville,Kendall County,Illinois,this
day of ,A.D. 20
MAYOR
2
11/24/2003 13: 56 FAX 630 553 5764 DANIEL J. KRAMER Z004/004
PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois this
day of , A.D. 20
Attest:
CITY CLERK
Prepared by:
Law Offices of Daniel J. Kramer
1107A S. Bridge St.
Yorkville, IL 60560
630.553.9500
3
11/19/2003 15. 19 FAX 830 553 5764 DANIEL J. KRAMER [2005/007
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
ORDINANCE NO. 2003-
AN ORDINANCE AUTHORIZING THE EXECUTION
OF A PLANNED UNIT DEVELOPMENT AGREEMENT OF
INLAND LAND APPRECIATION FUND, L.P.,
A DELAWARE LIMITED PARTNERSHIP
(CALEDONIA SUBDIVISION)
WHEREAS, it is in the best interest of the UNITED CITY OF YORKVILLE, Kendall
County,Illinois,that a certain Planned Unit Development Agreement pertaining to the development
of the real estate described on Exhibit"A"attached hereto and made a part hereof entered into by the
UNITED CITY OF YORKVILLE; and
WHEREAS, said Planned Unit Development Agreement has been drafted and has been
considered by the City Council; and
WHEREAS, the legal owners of record of the territory which is the subject of said
Agreement are ready,willing and able to enter into said Agreement and to perform the obligations as
required hereunder; and
WHEREAS,the statutory procedures provided in 65 ILCS 5/11-15.1-1,as amended,for the
execution of said Planned Unit Development Agreement has been fully complied with; and
WHEREAS, the property is contiguous to the City.
1
11/19/2003 15 19 FAX 630 553 5764 DANIEL J. KRAMER 006/007
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS, AS FOLLOWS:
Section 1:That the Mayor and City Clerk are herewith authorized and directed to execute,on
behalf of the City, a Planned Unit Development Agreement concerning the annexation and
development of the real estate described therein, a copy of which Planned Unit Development
Agreement is attached hereto and made a part hereof.
Section 2:That this Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
WANDA OHARE JOSEPH BESCO
VALERIE BURD PAUL JAMES
LARRY KOT MARTY MUNNS
ROSE SPEARS RICHARD STICKA
APPROVED by me, as Mayor of the United City of Yorkville,Kendall County,Illinois,this
day of_ , A.D. 20
MAYOR
2
11/19/2003 15 19 FAX 830 553 5764 DANIEL J. KRAMER VI007/007
PASSED by the City Council of the United City of Yorkville,Kendall County,Illinois this
day of ,A.D. 20
Attest:
CITY CLERK
Prepared by:
Law Offices of Daniel J.Kramer
1107A S. Bridge St.
Yorkville, IL 60560
630.553.9500
3
�z _
Illinois Clean Energy
community foundation
November 3, 2003
Ms. Laura J. Brown
Executive Director
Yorkville Parks & Recreation Department
908 Game Farm Road
Yorkville, IL 60560
Dear Ms. Brown:
We are very pleased to inform you that the Illinois Clean Energy Community Foundation has
approved a grant of$4,241 to the Yorkville Parks & Recreation Department for Lighting
Upgrade Project.
Thank you for your leadership in demonstrating the value of investing in energy efficiency for
your community: enhancing lighting quality, saving money, and improving the environment.
The enclosed grant agreement defines the terms and conditions of the grant. Two copies are
provided. Please review, sign, and return one complete copy to the Foundation by December
3, 2003.
On behalf of the Foundation's Board of Trustees and staff, we would like to extend our best
wishes for the success of this project.
Sincerely,
,c4_)
Peter P. Peters Howard Learner
Chairman, Board of Trustees Chairman, Grant Committee
Enclosure
2 N. LaSalle St. • Suite 950
Chicago, IL 60602
tel 312.372.5191
fax 312.372.5190
www.illinoiscleanenergy.org _�' 8� •
�zr .
Illinois Clean Energy
community foundation
November 5, 2003
Ms. Laura J. Brown
Executive Director
Yorkville Parks & Recreation Department
908 Game Farm Road
Yorkville, IL 60560
Re: Lighting Upgrade Project
Dear Ms. Brown:
The Illinois Clean Energy Community Foundation ("the Foundation") is awarding a grant of
$4,241 to the Yorkville Parks & Recreation Department ("the Grantee")for the above-
referenced project.
This letter defines the terms and conditions of the grant and constitutes the grant agreement
(`the Agreement") between the Foundation and the Grantee. Please read it carefully. If the
Grantee agrees to the terms and conditions in the agreement, please return one complete
counter-signed copy of the Agreement. Contact the Foundation if you have any questions.
Duration and Payment of Grant
This grant is to be used during the period November 1, 2003 through October 31, 2004 (the
"Grant Period"). Upon satisfactory completion of the Project as defined herein, the Foundation
will make a single payment to the Grantee in an amount equal to $850 for each kilowatt of
electricity demand reduced as a result of the Project as completed, but not more than $4,241.
The Foundation reserves the right to suspend, modify or cancel any payments that might
otherwise be due under this grant, to require a refund of any unexpended grant funds or both, if:
1. such action is necessary to comply with any applicable law or regulation;
2. the Grantee has used the grant funds for purposes other than as described in the
Agreement or otherwise violated any part of the Agreement; and/or
3. the Grantee's performance under the grant has not been satisfactory.
The Foundation's judgment on these matters will be final and binding.
2 N. LaSalle St. • Suite 950
Chicago, IL 60602
tel 312.372.5191 Page 1 of 5
fax 312.372.5190
S9' I6I
www.illinoiscleanenergy.org '°'
Purpose and Use of Grant
This grant is for the Lighting Upgrade Project (the "Project") described in the Project proposal
and budget submitted to the Foundation by the Grantee and dated July 3, 2003. The Grantee
confirms that this grant will be used solely for the specific tax-exempt purposes described in the
Project proposal and budget and no substantial variance will be made without the Foundation's
prior written approval.
The Grantee also confirms that the Project is under its complete control and that it has and will
exercise control over the process of selecting any vendors, contractors or consultants involved
in the Project. The Grantee and the Foundation are not partners or joint venturers with respect
to each other.
Furthermore, the Grantee agrees that funds from this grant will be used exclusively for tax
exempt purposes as described in Section 501(c)(3) of the Internal Revenue Code and will not
be used for any activities prohibited by law, including, without limitation, attempting to influence
legislation or participating in any political campaign on behalf of any candidate for public office.
The Grantee agrees that it and its employees, agents and sub-contractors will comply with all
applicable federal, state, county and local laws, ordinances, regulations and codes in the
performance of the Grantee's obligations under this Agreement.
Reporting Requirements
Upon completion of the Project to the Grantee's satisfaction, the Grantee shall provide
the Foundation with the various documents identified in Exhibit A attached hereto (the
"Grantee Documents Required for Payment"). Promptly upon the Foundation's receipt
of the Grantee Documents Required for Payment in form and substance satisfactory to
the Foundation, the Foundation will send to the Grantee a check in the amount specified
in the Duration and Payment of Grant section of this Agreement.
The Foundation's decision to award this grant was based on the Grantee's estimate of
reduction in electricity demand usage (measured in terms of watts and/or kilowatts) resulting
from lighting upgrades to the Grantee's real property.
Publicity
The Foundation believes it is important that many organizations and individuals in Illinois learn
about the Project and the ways it benefits the public. Accordingly, the Foundation strongly
encourages the Grantee to publicize the receipt of this grant and the results of the Project.
Page 2 of 5
The Grantee agrees to share with the Foundation a draft of any press release or public
announcement of the grant prior to distributing the release or announcement and to provide the
Foundation with clippings of resulting media coverage.
The Grantee also agrees to allow the Foundation to publicize the Grantee as a grant recipient
and to use the name and description of the Project and photographs or other audiovisual
representations of subjects related to the Project.
Maintenance of Records and Evaluation
The Grantee is responsible for maintaining adequate financial records regarding use of the
grant funds, consistent with generally accepted accounting principles.
The Grantee agrees to cooperate fully in any evaluation of this grant and/or the Project that the
Foundation may conduct. Such an evaluation may include a visit from Foundation staff or
consultants, interviews with Project participants, a review of financial and other records about
the Project maintained by the Grantee and/or similar investigative activities.
Confirmation of Tax-Exempt Status and Good Standing
The Grantee confirms that it is currently a unit of government or a nonprofit organization
exempt from federal income tax under Section 501(c)(3)of the Internal Revenue Code and is
not a private foundation under Section 509(a) of the Internal Revenue Code. If the Grantee is
not a unit of government, it agrees to submit with the signed Agreement written
evidence of its tax-exempt, non-private foundation status if it has not previously
provided such evidence to the Foundation.
The Grantee further confirms that it is currently in good standing with appropriate state
government agencies. If requested by the Foundation, the Grantee agrees to provide written
evidence of its good standing.
If there is any change in the Grantee's tax exempt status or good standing during this grant, the
Grantee agrees to immediately notify the Foundation of that change.
The Grantee's Primary Contact at the Foundation
Please direct all questions and correspondence regarding this grant, including all required
reports, to Bob Romo, who may be reached by mail at the Foundation's office, by telephone at
312-372-5191 or by e-mail at bromo@illinoiscleanenergy.org.
Page 3 of 5
Acceptance of Terms and Conditions of Agreement
If the Grantee agrees to the terms and conditions in the Agreement, please return to the
Foundation one complete copy of this letter signed by an authorized representative of the
Grantee in the space provided below. For future reference, please retain a copy of the
Agreement in your files. This grant award may be withdrawn if the Foundation has not received
a counter-signed copy of the Agreement within one month from the date of this letter.
Sincerely,
Ei/iia-44.4•A-)
James E. Mann
Executive Director
Attachment: Exhibit A—Grantee Documents Required for Payment
The Grantee acknowledges that relevant organization executives and Project personnel have
read and understand the Agreement, that its terms and conditions are acceptable to the
Grantee and that the Grantee will comply with those terms and conditions.
Grantee
Name of Authorized Signer for the Grantee
Title of Signer
Authorized Signature
(This must be an original signature of an authorized representative of the Grantee.)
Date Signed
Page 4 of 5
Illinois Clean Energy
," community foundation
. �s=;
44, 2 North LaSalle Street • Suite 950 • Chicago IL 60602
312.372.5191 • fax 312.372.5190 •www.illinoiscleanenergy.org
Exhibit A
Grantee Documents Required for Payment
DOCUMENTS REQUIRED IMMEDIATELY
To accept the grant offered by the Foundation, the Grantee must return one complete,
counter-signed copy of the Grant Agreement within one month of the date of the
Agreement.
DOCUMENTS REQUIRED UPON PROJECT COMPLETION
Upon completion of the Lighting Upgrade Project to the Grantee's satisfaction, the Grantee
must send the Foundation a signed letter that:
1. confirms the Grantee's acceptance of the Project system hardware and installation
as complete and satisfactory; and
2. requests that the grant be paid.
As attachments to that letter, the Grantee must provide the following documentation:
3. a detailed list of all lighting equipment removed and new/retrofit systems installed as
part of the Project;
4. a calculation of the final amount of electricity demand reduction (measured in watts
or kilowatts) resulting from the Project, as installed; and
5. a copy of the final invoice(s)from all vendors involved in the Project, showing
amounts already paid and amounts still owed.
Page 5of5
MINUTES of a regular public meeting of the City Council of the
United City of Yorkville,Kendall County, Illinois, held at the City
Council Chambers of the City Hall, located at 800 Game Farm
Road, in said City, at 7:00 o'clock P.M., on the 25th day of
November,2003.
* * *
The Mayor called the meeting to order and directed the City Clerk to call the roll.
Upon roll call, the following answered present at said location: Arthur F. Prochaska, Jr.,
Mayor, and Aldermen
The following Aldermen were absent: .
The Mayor announced that in order to finance necessary improvements to the waterworks
and sewerage system of the City, it would be necessary for the City to issue revenue bonds or in
lieu thereof, alternate bonds and that the City Council would consider the adoption of an
ordinance authorizing the issuance of such bonds.
Whereupon Alderman presented the following ordinance,
copies of which were made available to all in attendance at said meeting who requested a copy:
1592115.01.08
2112753•KK•11/19/03
NOTICE OF INTENT TO ISSUE BONDS
AND RIGHT TO FILE PE I TI'IONS
Notice is hereby given that pursuant to Ordinance No. , adopted on the
25th day of November, 2003 (the "Ordinance"), the United City of Yorkville, Kendall County,
Illinois (the "City"), intends to issue its Waterworks and Sewerage Revenue Bonds in an
aggregate principal amount not to exceed $3,500,000 (the "Revenue Bonds") or in lieu thereof,
its General Obligation Bonds (Alternate Revenue Source), in an aggregate principal amount not
to exceed $3,500,000 (the "Alternate Bonds"), and bearing interest per annum at not to exceed
the maximum rate authorized by law at the time of the sale thereof, for the purpose of paying
costs of improving the waterworks and sewerage system of the City (the "System"), such
improvements being further described in the Ordinance. The Alternate Bonds would be payable
from one or more of the following revenue sources (a) the revenues of the System, (b) all
collections distributed to the City pursuant to the State Revenue Sharing Act from those taxes
imposed by the State of Illinois pursuant to subsections (a) and(b) of Section 201 of the Illinois
Income Tax Act, as supplemented and amended from time to time, or substitute taxes therefor as
provided by the State of Illinois in the future, and (c) such other funds of the City as may be
necessary and on hand from time to time and lawfully available for such purpose. If these
revenue sources are insufficient to pay the Alternate Bonds, ad valorem property taxes upon all
taxable property in the City without limitation as to rate or amount are authorized to be extended
to pay the principal of and interest on the Alternate Bonds. A complete copy of the Ordinance
follows this notice.
Notice is hereby further given that if a petition signed by 477 or more electors of the City
(the same being equal to 10% of the registered voters of the City) asking that the question of
improving the System, as provided in the Ordinance, and the issuance of the Revenue Bonds
therefor, be submitted to the electors of the City is filed with the City Clerk within thirty (30)
days after the date of publication of the Ordinance and this notice and not later than the 29th day
of December, 2003, an election on the proposition to issue the Revenue Bonds shall be held at
the general primary election on the 16th day of March, 2004. If said petition is filed with said
City Clerk within said thirty (30) day period, but after the 29th day of December, 2003, an
election on the proposition to issue the Revenue Bonds shall be held at the general election on
the 2' day of November, 2004. The Circuit Court may declare that an emergency referendum
should be held prior to either of said election dates pursuant to the provisions of Section 2A-1.4
of the Election Code of the State of Illinois, as amended.
Notice is hereby further given that if a petition signed by 358 or more electors of the City
(the same being equal to 7.5% of the registered voters of the City) asking that the issuance of the
Alternate Bonds be submitted to referendum is filed with the City Clerk within thirty (30) days
after the date of publication of the Ordinance and this notice and not later than the 29th day of
December, 2003, an election on the proposition to issue the Alternate Bonds shall be held at the
general primary election on the 16th day of March,2004. If said petition is filed with said City
Clerk within said thirty (30) day period,but after the 29th day of December, 2003, an election on
the proposition to issue the Alternate Bonds shall be held at the general election on the 2"d day of
November, 2004. The Circuit Court may declare that an emergency referendum should be held
-2-
prior to either of said election dates pursuant to the provisions of Section 2A-1.4 of the Election
Code of the State of Illinois,as amended.
By order of the City Council of the United City of Yorkville, Kendall County, Illinois,
this 25th day of November, 2003.
/s/ Jacquelyn Milschewski
City Clerk, United City of Yorkville,
Kendall County,Illinois
-3-
ORDINANCE NO.
AN ORDINANCE authorizing the issuance of Waterworks and
Sewerage Revenue Bonds of the United City of Yorkville, Kendall
County, Illinois, in an aggregate principal amount not to exceed
$3,500,000 or in lieu thereof, General Obligation Bonds (Alternate
Revenue Source), in an aggregate principal amount not to exceed
$3,500,000.
* * *
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"),is a duly
organized and existing municipality incorporated and existing under the provisions of the laws of
the State of Illinois, is now operating under the provisions of the Illinois Municipal Code, as
amended (the "Code"), and for many years has owned and operated a municipally-owned
waterworks and sewerage system(the "System"); and
WHEREAS, the City Council of the City (the "Corporate Authorities") has determined
that it is advisable, necessary and in the best interests of the public health, safety and welfare to
improve the System,including but not limited to the extension of the existing Blackberry Creek
Interceptor, to be named the Countryside Interceptor, which consists of installing pipe and
forcemain, the construction of a pump station and the elimination of a small lift station, and other
System improvements, and engineering, legal, financial and administrative expenses related
thereto(the "Project"),all in accordance with the estimate of costs therefor;and
WHEREAS, the estimated cost of the construction and installation of the Project,including
engineering, legal, financial, bond discount, printing and publication costs and other expenses is
$3,500,000, and there are insufficient funds on hand and lawfully available to pay such costs;
and
WHEREAS, it is necessary and for the best interests of the City that the Project be
undertaken and in order to finance the costs thereof it will be necessary for the City to issue up to
$3,500,000 bonds payable from the revenues of the System as authorized to be issued at this time
-4-
pursuant to Division 139 of Article 11 of the Code and Division 4 of Article 8 of the Code (the
"Revenue Bonds"), or in lieu thereof, up to $3,500,000 alternate bonds, being general obligation
bonds payable from one or more of the following revenue sources (a) the revenues of the
System, (b) all collections distributed to the City pursuant to the State Revenue Sharing Act from
those taxes imposed by the State of Illinois pursuant to subsections (a) and(b) of Section 201 of
the Illinois Income Tax Act, as supplemented and amended from time to time, or substitute taxes
therefor as provided by the State of Illinois in the future, and (c) such other funds of the City as
may be necessary and on hand from time to time and lawfully available for such purpose (the
"Alternate Bonds"), as authorized to be issued at this time pursuant to the Local Government
Debt Reform Act of the State of Illinois, as amended(the "Act"); and
WHEREAS, if the above-mentioned revenue sources are insufficient to pay the Alternate
Bonds, ad valorem property taxes upon all taxable property in the City without limitation as to
rate or amount are authorized to be extended to pay the principal of and interest on the Alternate
Bonds:
NOW,THEREFORE, Be It Ordained by the City Council of the United City of Yorkville,
Kendall County,Illinois, as follows:
Section 1. Incorporation of Preambles. The Corporate Authorities hereby find that all
of the recitals contained in the preambles to this ordinance are full, true and correct and do
incorporate them into this ordinance by this reference.
Section 2. Determination to Issue Bonds. It is necessary and in the best interests of the
City to construct and pay for the Project for the public health, safety and welfare, in accordance
with the estimate of costs as hereinabove described, that the System continue to be operated as a
combined utility in accordance with the provisions of Division 139 of Article 11 of the Code,
and that for such purpose, there are hereby authorized to be issued and sold the Revenue Bonds
-5-
in an aggregate principal amount not to exceed$3,500,000 or in lieu thereof,the Alternate Bonds
in an aggregate principal amount not to exceed$3,500,000.
Section 3. Publication. This ordinance, together with a notice in the statutory form
(the "Notice"), shall be published once within ten (10) days after passage hereof by the
Corporate Authorities in the Kendall County Record, the same being a newspaper of general
circulation in the City, and if no petition, signed by 477 electors, being equal to ten percent
(10%) of the number of registered voters in the City, asking that the question of improving the
System, as provided in this ordinance, and the issuance of the Revenue Bonds therefor, be
submitted to the electors of the City is filed with the City Clerk within thirty (30)days after the
date of the publication of this ordinance and the Notice, then the Revenue Bonds shall be
authorized to be issued.
If no petition, signed by 358 electors,the same being equal to seven and one—half percent
(7.5%) of the registered voters in the City, asking that the issuance of the Alternate Bonds be
submitted to referendum is filed with the City Clerk within thirty (30) days after the date of the
publication of this ordinance and the Notice, then the Alternate Bonds shall be authorized to be
issued.
It is expressly provided that in the event that there shall be filed with the City Clerk in a
timely manner a petition, asking that the issuance of the Revenue Bonds be submitted to
referendum, the Alternate Bonds necessary for the Project shall not be authorized to be issued
until such time as the question of improving the System, and the issuance of Revenue Bonds
therefor shall have been submitted to the electors of the City and a majority of the votes cast on
such question shall have been in favor thereof.
Section 4. Additional Ordinances. If no petition meeting the requirements of
applicable law is filed during the petition periods hereinabove referred to, then the Corporate
-6-
Authorities may adopt additional ordinances or proceedings supplementing or amending this
ordinance providing for the issuance and sale of the Revenue Bonds or in lieu thereof, the
Alternate Bonds, prescribing all the details of the Revenue Bonds or in lieu thereof, the Alternate
Bonds, and providing for the collection, segregation and distribution of the revenues of the
System, so long as the maximum amount of the Revenue Bonds or in lieu thereof, the Alternate
Bonds, as set forth in this ordinance is not exceeded and there is no material change in the
Project or other purposes described herein. Such additional ordinances or proceedings shall in
all instances become effective immediately without publication or posting or any further act or
requirement. This ordinance, together with such additional ordinances or proceedings, shall
constitute complete authority for the issuance of the Revenue Bonds or in lieu thereof, the
Alternate Bonds,under applicable law.
Section S. Severability. If any section,paragraph, clause or provision of this ordinance
shall be held invalid, the invalidity of such section,paragraph,clause or provision shall not affect
any of the other provisions of this ordinance.
-7-
Section 6. Repealer. All ordinances, resolutions or orders,or parts thereof, in conflict
with the provisions of this ordinance are to the extent of such conflict hereby repealed.
ADOPTED by the Corporate Authorities on the 25th day of November,2003,pursuant to a
roll call vote as follows:
PAUL JAMES MARTY MUNNS
RICHARD STICKA WANDA OHARE
VALERIE BURD ROSE SPEARS
LARRY KOT JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
the 25th day of November, 2003.
MAYOR
PASSED by the City Council of the United City of Yorkville,Kendall County,Illinois,the
25th day of November, 2003.
Attest:
CITY CLERK
-8-
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