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Human Resource Commission Packet 2003 06-05-03 United City of Yorkville Human Resource Commission June 5, 2003 CommitteeMeeting Human Resource 804 Game Farm Road Yorkville,IL 60560 Agenda Commission Location: 804 Game Farm Road Date: June 51, 2003 6:00 PM — City Hall Time: 6:00 PM Call to Order Establish a Quorum Introduction of Guests Citizen Comments Approval of Minutes Welcome new members Reorganization: Thursday Appoint Secretary Chairperson? June 5 Reports: 6:00 PM 1. City Liaison Report—Chief Martin 2. City Council—Rose Spears or City Council Rep 3. Mayor's Report 4. Recreation Department 5. Library Board Meeting 6. School Reports Old Business: 1. Review of Goals established last year 2. Visitor Center: 3. Development of Street Naming Procedure—Review Forms developed last week 4. Teen Reach Grant—C.L.A.S.Y. New Business: 1. ? 2. Other Additional Business Next Meeting: TBD "Our mission is to help make Yorkville a safe place where people will want to live and business will want to locate. We will have a positive impact, building a sense of community through projects that will continue to make Yorkville a better place." ti Human Resource Commission Yorkville, IL 60560 Annual Report August 27, 2002 Yorkville Human Resource Commission Doug Trumble, Chaiiman Wanda Ohare Diana Lento-Reidy Sylvia Kurtz Michelle Leight Rose Kahle Eldon Madden Ad hoc members: Chief Harold Martin Rose Spears Art Prochaska The Human Resource Commission meets on a monthly basis, usually on the first Thursday of the month, at 5:45 PM. Our agendas have included the following: Development of a Visitor's Center Establishing a list of historic names for street names CHARACTER COUNTS!sm C.L.A.S.Y. Clothing Pantry Community Service Awards Illinois Woman of Achievement Award Establishing goals and an implementation plan The HRC's goals which were reaffirmed in December 2001 are included below: "Our mission is to help make Yorkville a safe place where people will want to live and business will want to locate. We will have a positive impact, building a sense of community through projects that will continue to make Yorkville a better place." Annual Report—Human Resource Commission— 8/27/02 —Page # 1 United City of Yorkville Human Resource Commission 804 Game Farm Road Yorkville, IL 60560 Goals and Objectives Reaffirmed — December 2001 Goal A: Empower the community to take responsibility for the community and neighborhood needs of small children, youth, adults, and senior citizens. 1. Educate new community members through communication with builders and developers. 2. Continue the Millennium Project which should include an infoiivation booth and communication devices and welcome center. 3. Communicate with various groups to find out the actual and perceived needs and determine how the City can help. 4. Continue to pursue the Clothing Pantry for our community. — 5. Continue to try to obtain a case for community artwork to be placed in City Hall. Goal B: Educate the community about the Human Resource Commission's mission. 1. Work with the media to assure ongoing community with the members of the community. 2. Sponsor activities through agency coordination. 3. Develop 2-way communication with other boards —developing working relationships with those boards. 4. Assign a person to be the media/communication person. 5. Regularly communicate through the City Newsletter Goal C: Increase services and improve communication for all citizens throughout the community. 1. Promote and attend meetings of other groups including but not limited to Park District and Library. 2. Set up procedures to assign street names for new streets in our community. 3. Conduct a comprehensive needs assessment of our community. 4. Set up a system to recognize and reward community members for their work in the community. This should be based on the 6 pillars of Characters. Annual Report—Human Resource Commission— 8/27/02 —Page # 2 Three areas of focus: Visitor Center, Street Naming, and CHARACTER COUNTS!sm. 1. Visitor Center One of our first ideas, at the inception of the HRC, was the development of a visitor center. Over the years, we have investigated numerous locations and ideas to create a viable visitor center. We believe our recommendations this year will begin the process toward a permanent visitor center where citizens and visitors can obtain information about many of the opportunities and offerings in Yorkville. However, we also believe that this is an ongoing process and hope to eventually outgrow our current recommendation. Recommendation: 1. Identify the front foyer of City Hall as an official visitor center, where information can be available for the community. 2. Purchase display cases for tri-fold or four-fold brochures from social organizations, clubs, businesses, recreation activities, social services, educational institutions, Chamber of Commerce, and philanthropic organizations within the community. 3. Solicit brochures from these organizations to be displayed in the foyer. 4. Install signs at appropriate locations within the community to identify the location of the Visitor Center. 5. Appoint the HRC to oversee the visitor center, approve brochures and establish procedures to insure that the visitor center is viable and ongoing. Annual Report—Human Resource Commission— 8/27/02 —Page # 3 Dear community organization: The Yorkville Human Resource Commission has taken on a task to develop a visitor center. The purpose of this center is to inform visitors and residents of the many opportunities within our community. We have been researching this project for over two years. We believe this will provide a central location for people to find out what is available around our community. o The visitor center will be housed at the Yorkville City Hall. o Signs will be placed at all crossroads in order to draw people's attention to the visitor center. o The center will be open during regular hours, from 7:30 AM to 5:00 PM, Monday through Friday. o Initially, the visitor center will consist of a display and tri-fold brochures from the businesses, churches, city groups, historical groups, recreational opportunities, and social organizations. During our research, we have noted that numerous communities around us have similar centers already functioning. The purpose of this center is two-fold:. First is to inform visitors and residents of the many and varied opportunities within our community. We believe this is a great way to advertise services. Second is to encourage active participation of residents in community functions. In order to make this center viable, we are asking all community groups and organizations to develop a tri- fold brochure, which describes the services or activities available from your organizations. Current prices and dates for activities could also be very helpful. We are recommending a glossy, two or four color brochure. Please send a sample to the Human Resource Commission for approval. (Please see guidelines.) These brochures will be displayed prominently in the foyer of the City Hall. Our target date to have the visitor center open is October 2002. Please contact Mrs. Wanda Ohare (553- 5205) or Cherese at the Yorkville Police Department (553-4340) for further information. Thank you in advance for your participation in this program. Respectfully, Doug Trumble, Human Resource Commission Chair Encl: Samples of brochures Brochure Guidelines Annual Report—Human Resource Commission— 8/27/02 —Page # 4 Human Resource Commission Visitor Center Brochure Guidelines June 20, 2002 The HRC is requesting community organizations and businesses to participate in the Yorkville Visitor Center Program. Location: Yorkville City Hall Hours: Regular business hours Brochure Development and procedures: 1. Tri-fold brochures should be created from an 8 1/2" by 11" sheet of paper. 2. Four-fold brochures should be created from an 8 1/2"by 14" sheet of paper. 3. Each brochure should contain pertinent, up-to-date information about the organization, including dates, prices, and activities. 4. Businesses must be members of the Chamber of Commerce or approved by the Human Resource Commission. 5. Each business or organization is responsible to create, duplicate, and stock their"slot" in the visitor center. 6. Upon approval of the HRC, each business or organization will be assigned a specific slot in the display case. 7. Each participant is responsible to update infolivation as infoimation changes within their organization. 8. The following organizations will be solicited for participation in the visitor center: a. Chamber of Commerce (Local businesses) b. Churches c. Recreational vendors d. Social and philanthropic organizations e. Historical societies and groups f. Other organizations important to the community 9. The HRC reserves the right to approve or disapprove any brochures. Appeals will be heard by the Yorkville City Council. 10. It is noted that the HRC or the United City of Yorkville does not endorse any brochure. Annual Report—Human Resource Commission— 8/27/02 —Page # 5 2. Street Naming Project The HRC was asked by Mayor Prochaska to take on the Street Naming Project. Considerable time and discussion has gone into this project. Our goal is to make this a positive and rewarding process while safeguarding the integrity of the community. Eldon Madden and Rose Kahle have spearheaded this activity for the HRC. The recommendations for this project are identified in the presentation of two documents: The policy recommendation and the Newspaper notification/communication. Annual Report—Human Resource Commission— 8/27/02 —Page # 6 Open Letter to the Community United City of Yorkville's Human Resource Commission 804 Game Farm Road Yorkville,IL 60560 The Human Resource Commission of the United City of Yorkville has been asked to spearhead a street naming process for the City. Due to growth, many new roads will need to be named. We believe that there are many people in our community who could be honored by the City by naming a street in their honor. The Human Resource Commission is asking for community members to nominate deserving citizens, living or deceased for this honor. Guidelines are listed below: 1. Streets should be named after a citizen or family, whether living or deceased; important event;historical location or company. 2. If living, the person being recognized should be consulted. If deceased, the family should be consulted. 3. In order to be considered, persons should have lived in the city or have made a major historical contribution to the community. Major contribution is defined as a significant contribution to the community, which has enriched or improved the community and the people living in the community. 4. This person's general reputation shall have been above reproach. 5. This major contribution could be accomplished through financial means, active work or leadership in-the community. 6. In order to be considered, a person must have completed the contribution for which he or she is being recognized. 7. Any citizen of the United City of Yorkville or from outside the community can nominate a person's name as a street name. 8. Compilation of the list of names will be ongoing, new names will be added to the recommended list at least annually. 9. All nominations will be reviewed by the Human Resource Commission, which will make recommendations to the City Council. 10. All street names will be reviewed by the City Engineer, KenCom, and the U.S. Post Office to avoid duplications. 11. Developers must use a minimum of one name from the recommended list unless determined otherwise by the City Council. 12. Priorities may change,based on recommendations from the Human Resource Commission. 13. Decisions regarding street names will be made by the Yorkville City Council and its decisions will be considered final. Street Name Nomination Person being Nominated Last known Address: Phone Number: Reason for being nominated: Name of Nominator: Phone Number: Nominator Address: Annual Report—Human Resource Commission— 8/27/02—Page # 7 I A Resolution establishing a City Policy on Street Names 1. The following general guidelines for selection of street names shall be used. A. Selection of street names shall be recommended by the Yorkville Human Resource Commission. Final approval is by the Yorkville City Council. B. Street names may be selected from a list submitted to the City Council the Yorkville Human Resource Commission. The list of street names shall consist of names of individuals, families, important events, historical locations, or companies who have contributed to the historical heritage of the United City of Yorkville, whose general reputation shall have been above reproach. C. Developers may alternately propose for consideration by the City Council, street names that meet the specific guidelines outlined, or choose street names from the pre-established historical list. D. Developers must use a minimum of one name from the recommended list unless determined otherwise by the City Council. 2. More specific guidelines to the selection of street names shall be as follows: a. Names existing at the time of this adoption shall generally remain unchanged except in cases of duplicate names. 3. Names chosen shall, insofar as possible, have the following characteristics. a. Have recognized spelling from the pronunciation unless a proper name. b. Avoid hyphenated names c. Avoid obvious connections with advertising gimmicks. 4. Thoroughfares generally a part of or extensions of existing thoroughfares, shall take the same name as the existing thoroughfares. 5. All street names will be reviewed by the City Engineer, KenCom, and the U.S. Post Office to avoid duplications 6. Thoroughfares in new subdivisions or re-subdivisions shall be chosen in accordance with this policy. 7. All resolutions or parts of resolutions in conflict with this resolution are hereby repealed. 8. This resolution shall be in full force and effect from and after its passage as provided by law. Annual Report—Human Resource Commission— 8/27/02 —Page # 8 3. CHARACTER COUNTS!sm As you remember, the CHARACTER COUNTS!sm program was introduced to you by the HRC. We are a CHARACTER COUNTS!sm Community. Our schools and city have adopted the philosophy. We are in the process of planning the American Character Week, scheduled for September 6— 14. This is in conjunction with the September 11 Commemoration. 41111 Through Mayor Prochaska, the HRC has asked the Library and Recreation Departments to plan special events for American Character Week. • Schools will participate by decorating the 6 Pillars of CHARACTER in the City Hall. Each building will be responsible for one pillar, with the High School doing two. • The school CHARACTER COUNTS!sm Committees are currently planning activities to fill out the CHARACTER Week. •As a part of American Character Week, the HRC has recommended that September 11 be named Patriot Day. On September 11, in conjunction with the American Legion, public flags will be flow at half mast until 11:00 AM, when they will be ceremoniously raised to full mast. In addition, the Mayor has plans to Paint the road red white, and blue, from the City Hall to the Town Square Park. The day will culminate with a vigil from the City Hall to Town Square for a moment of remembrance. Annual Report—Human Resource Commission— 8/27/02 —Page # 9