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Resolution 2005-37 COUNTY OF KENDALL ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2005 - - 25 7 1 A RESOLUTION CREATING THE POSITION OF ADMINISTRATIVE ASSISTANT IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS, the Mayor and City Council of UNITED CITY OF YORKVILLE, after careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to create the position of Administrative Assistant; and WHEREAS, the job position for Administrative Assistant will have the duties and responsibilities as set forth in the attached job description; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THAT THE POSITION OF ADMINISTRATIVE ASSISTANT IS HEREBY CREATED. Said position will be directed by and report directly to the City Administrator. The job description for said position is attached hereto and is made part hereof as Exhibit "A ". The hiring of a person to fill the said position should be subject to all probationary rules and regulations as set out in the current Employee Manual. This resolution shall become effective upon its passage. PAUL JAMES MARTY MUNNS JASON LESLIE => WANDA OHARE O VALERIE BURD ROSE SPEARS �r• DEAN WOLFER JOSEPH BESCO Page 1 of 2 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this F6 day „f� A.D. 2005. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this r day of A.D. 2005. U CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 630- 553 -8570 I Page 2 of 2 Passed 6 -28 -2005 UN is tij CITY OF YORKVE JLE ADMINISTRATIVE ASSISTANT — JOB DESCRIPTION Department: Administration Reports to: City Administrator Status: Full Time; Non - exempt Salary Classification: Administrative Support Staff Position Description Overview This position provides assistance to the Administrative staff relating to following and implementing policy and procedures particularly related to land development and City Council documentation and proceedings. This position will be supervised by -the City Administrator in the performance of all general administrative office duties and act as an administrative liaison to the City Council. This position works closely with the elected officials, City Attorney, department heads, and citizens to properly facilitate information, especially for public meetings. The City Administrator will complete the performance evaluation, with input from City Council. Essential Job Functions 1. Type and distribute City agendas and calendar for public meetings as well as miscellaneous correspondence including distribution of minutes as needed. 2. Responsible for recording City documents at the Kendall County Recorder's Office including, water liens, bond documents, SSA easements, annexation agreements, etc. and other documents as they are approved by City Council. 3. Prepare and distribute all packets for public meetings. 4. Prepare, issue and file paperwork for tobacco, amusement, and liquor license renewals and freedom of information requests. 5. Gather and distribute Plan Commission material packets for the Commission, City Council, City Attorney, and City Planner. 6. Update and maintain various lists of Aldermen, City Council, committee members and other board members. 7. Serve as a liaison to City Council for general information and queries, particularly for agenda items and City projects. 8. Prepare and distribute Plan Council agendas and /or minutes. 9. Work closely with the City Administrator to assure smooth and organized daily administrative functions. Assist with organizing and maintaining City records. Assist with the publishing of legal notices, public hearings, and media releases. Passed 6 -28 -2005 10. Coordinate and facilitate all schedule requests for petitions for annexations, zoning, preliminary and final platting, and any other request pertaining to Plan Commission and/or City Council meetings regarding development. 11. Other duties as directed by the City Administrator. Requirements 1. Independent writing and proofreading skills. 2. Ability to communicate clearly and concisely in both oral and written format. 3. Ability to establish and maintain a good working relationship with City Officials, employees and the residential and business community. 4. Ability to understand and follow general instructions and carry out policy decisions and/or recommendations quickly and accurately. 5. Ability to operate a variety of office equipment including a typewriter, word processor, personal computer, facsimile machine, and transcribing equipment rapidly and accurately. 6. Ability to type a minimum of sixty (60) words per minute. 7. Ability to maintain strict confidentiality. Experience and Education 1. Minimum of three (3) years administrative experience, preferably in a government setting. 2. High School Degree supplemented by courses in typing and business subjects, preferably with some college level courses in business related subjects. 3. Experience and education that provides the required knowledge, skills, and abilities is preferred. 4. Must successfully complete a background investigation. The duties listed above are intended only as an illustration of the various types of tasks that may be required. The omission of specific statements of duties does note exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and the employee, and is subject to modification by the employer as the needs of the employer and /or agency change, or requirements of the position change.