Resolution 2005-39 COUNTY OF KENDALL )
) ss
STATE OF ILLINOIS )
RESOLUTION NO. 2005 - c3�1
A RESOLUTION CREATING THE POSITION OF
ACCOUNTING CLERK I
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, the Mayor and City Council of UNITED CITY OF YORKVILLE, after
careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY
OF YORKVILLE to create the position of Accounting Clerk I; and
WHEREAS, the job position for Accounting Clerk I will have the duties and
responsibilities as set forth in the attached job description; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE THAT THE POSITION OF ACCOUNTING
CLERK I IS HEREBY CREATED.
Said position will be directed by and report directly to the Finance Director. The job
description for said position is attached hereto and is made part hereof as Exhibit "A ". The
hiring of a person to fill the said position should be subject to all probationary rules and
regulations as set out in the current Employee Manual.
This resolution shall become effective upon its passage.
PAUL JAMES MARTY MUNNS
JASON LESLIE WANDA OHARE
VALERIE BURD _ S_aF ROSE SPEARS
DEAN WOLFER l.1 JOSEPH BESCO
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APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of A.D. 2005.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this day of A.D. 2005.
M
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
630 -553 -8570
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a2���D ci Passed 6 -28 -05
EYL i
UN 1111) CITY OF YORKVH.LE
LE �`' ACCOUNTING CLERK I— JOB DESCRIPTION
Department: Administration
Reports To: Finance Director
Status: Full time; Non - exempt
Salary Classification: General Support Staff
Position Description Overview:
Person is responsible for assisting the Finance Department with various accounting functions,
inquiry, and maintenance of A/P records. Assist with all routine functions relating to Accounts
Payable, General Accounting, and other duties assigned by the Finance Department.
Essential Job Functions:
1. Responsible for the coordination and preparation of all City bill lists.. Duties include sorting
and distribution of invoices to appropriate department heads, data entry, vendor setup,
inquiry, invoice filing, and mailing of payments.
! 2. Cancel /void checks. Prepares replacement checks as required.
3. Research credit or outstanding invoices and respond to vendor inquiries.
4. Maintain vendor files.
5. Assist with capital asset inventory tracking relating to GASB 34 reporting and budgeting
purposes.
6. Assist with the bank account reconciliation process, including tracking and verifying daily
deposits.
7. Maintain accounting records for Motor Fuel Tax.
8. Reviews payment requests and secures all backup documentation.
9. Assist in gathering annual audit report information.
10. Assist with the development of the Accounting Procedure Manual and ongoing reviews and
updates as directed.
11. Tracks purchase order process
12. Prepares reports and researches inquiries for revenue, expense, and vendor information.
Passed 6 -28 -05
13. Perform other duties /projects as assigned.
Position Reauirements — Knowledse. Skills, and Abilities;
1. Knowledge of accounting practices, procedures, and office terminology
2. Strong analytical skills
3. Strong communication skills
4. Ability to work under pressure with frequent interruptions
5. Ability to operate in a multi -task environment
6. Ability to understand department priorities and adjust work activities to meet them.
7. Ability to perform report preparation and periodic duties in a timely fashion and on schedule.
8. Ability to operate a variety of office equipment including a typewriter, copy machine, FAX
machine, telephone, and calculator.
9. Must be computer literate and have knowledge of Microsoft Excel and Word.
Minimum and Preferred Experience and Education,
1. Minimum of 64 credit hours of college level coursework with major coursework in
accounting, finance, or a related field and two years of work experience sufficient to perform
the essential duties of the job as those listed above are required . Bachelor's degree
preferred.
2. Previous experience in an office and Windows -based computer environment.
3. Any equivalent combination of extensive municipal experience and education that provides
the required knowledge, skills, and abilities may be considered.
4. Must successfully complete a background investigation.
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or a logical assignment to the position. This job description does not
constitute an employment agreement between the employer and employee, and is subject to
modification by the employer as the needs of the employer and/or agency change, or requirements of
the position change.