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Library Board Packet 2017 08-14-17 Agenda Yorkville Public Library Board of Trustees August 14, 2017 - 7:00 pm Michelle Pfister Meeting Room 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors Certificate of Appreciation- Anita Werderich 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director 10. City Council Liaison Update 11. Standing Committees Policy Personnel Finance Community Relations - 5K Run 12. Unfinished Business Painting progress report Daikin chiller control panel proposal – $2,900.00 13. New Business Daikin Maintenance Agreement – $2,980.00 Elevator contract proposal - Suburban Existing elevator contract – Thyssenkrupp Roof repair estimates – Showalter 1. Collection box & downspout – $1,190.00 2. Snow retention bars – $9,500.00 14. Executive Session For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. New Business (cont’d) Director Vote 16. Adjournment DRAFT Yorkville Public Library Personnel Committee Meeting Saturday, July 8, 2017, 10:00am Library Board Room 902 Game Farm Road The Personnel Committee meeting was called to order at 10:06am by Carol LaChance. The purpose of the meeting was to conduct interviews for the Library Director position. Roll Call: Theron Garcia-yes, Jason Hedman-yes, Carol LaChance-yes, Russ Walter-yes Recognition of Visitors: None Public Comment: none Executive Session: At approximately 10:07am a motion was made by Theron Garcia to enter into Executive Session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Russ Walter seconded the motion. Roll call: Garcia-yes, Hedman-yes, LaChance-yes, Walter-yes. Carried 4-0. The Session ended at approximately 12:44pm. Unfinished Business: The committee decided not to consider other resumes at this time and will report therir findings thus far, to the Board. Adjournment: The regular meeting was adjourned at 12:45pm. Minutes respectfully submitted by Marlys Young, Minute Taker DRAFT Yorkville Public Library Board of Trustees Monday, July 10, 2017, 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The meeting was called to order at 7:01pm by President Russ Walter. Roll Call: Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes, Darren Crawford-(arr. 7:01pm), Krista Danis-yes, Theron Garcia-yes, Carol LaChance-(arr. 7:02pm) Absent: Kate Elder, Susan Chacon Others Present: Bart Olson, City Administrator Carol Wicks, Heartland Circle Tim Evans, Director Parks & Rec Barb Johnson, Former Trustee Dixie DeBord, Dir. Tech. Services Judy Somerlot, Friends Shelley Augustine, Dir. Adult Services Sue Smithmeyer, Friends Alderman Joe Plocher Carol Morris, Friends Ronald Morris, Friends Marianne Eberhardt, staff Jennette Weiss, staff Sheryl Iwanski, staff Ina Hix, Prairie Garden Mark Hix, Prairie Garden Peggy Wilkinson, staff Cathy Grzlik, staff Bob Malvasio, IDN Joan Knutson, staff Tyler Bachman, WSPY Jessica Faedtke, staff Michelle Staie, staff Barbara Manning, staff Steve Manning Recognition of Visitors: President Walter welcomed everyone and asked all guests to introduce themselves. Amendments to the Agenda: President Walter asked to move the City/Parks and Rec proposal to Public Comment. Minutes: June 12, 24, 26, 2017 Ms. LaChance moved to approve the June 12 regular Board minutes. Unanimous voice approval. Ms. Garcia moved and Ms. Danis seconded to approve the June 24 Personnel Committee minutes. Unanimous voice approval. Ms. Garcia and Mr. Hedman moved and seconded to approve the June 26 Personnel Committee minutes. Unanimous voice approval. Correspondence: A thank you letter was received from a Library Director applicant. Page 1 of 5 Public Comment: President Walter opened the City/Parks & Rec. Proposal discussion by commenting that he was disappointed that a statement was made in an open meeting regarding this proposal before details were finalized. He also said the Library would not be in poor financial condition if the City had not removed the recommended levy from the City budget, which subjected the library to a tax cap. The floor was then turned over to Bart Olson, City Administrator. He referred to a memo he had written regarding shared services between the City and other municipalities. He noted there is already an agreement in place that allows the City to provide payroll service, H.R. support and maintenance, etc. for the library. Mr. Olson said there were five points to the proposal: 1. Create vacancy in library to help reduce salaries and to increase hours, do on trial basis 2. Use other city employees to fill some of the voids 3. Cross train employees and allow for expansion of hours 4. Events and classes could be shared venture 5. Share catalog of programs, possibly increase enrollment Comments: Mr. Walter said Parks and Rec currently use the library meeting room for some programs and in turn, perform some maintenance work. However, he was not in favor of shifting hours and forcing library staff to work night hours or weekends. There was also discussion that an inter-governmental agreement would be put in place to determine which funds would pay employees. Mr. Olson said the City Attorney had been contacted regarding legality and he suggested the library attorney also be contacted. Mr. Olson said an inter-govermental agreement would be legal, however, it's not clear how the MLS requirement would be handled. He said the proposal attempts to save money for both entities. Ms. DeBord noted that next July, a Master's degree will be required for populations over 15,000. Board Trustee Wamecca Rodriguez said the library needs a Director with an MLS with consideration given to other aspects of the proposal. She would like to know if any other municipalities have implemented a similar plan as the proposal. Friends of the Library representative Judy Somerlot gave a personal comment in favor of hiring a full time Director and also read a statement on behalf of the Friends group. The statement urged that a full time Director with a Master's degree be hired. She also said that sharing makes more sense if there is commonality between the departments. Carol Wicks said that hiring a Director sends a message to the community that the library is moving forward and is valued. Staff member Jennette Weiss questioned what would happen to library programming if Parks and Rec became part of the library. Board Trustee Jason Hedman said items 3, 4 and 5 of the proposal should be determined by the new Director. He made a motion to table those items until more information is obtained. President Walter amended the motion to table the entire discussion until a Director is in place. He said the library could work with Parks and Rec, but a qualified Director is needed. The proposal was tabled unanimously on a voice vote. Page 2 of 5 Staff Comment: None Report of the Treasurer: President Walter presented the Treasurer's report and highlights include: 1. Rebates received from credit cards 2. Noted by Ms. Rodriguez that books from Amazon are not as high quality as books from Baker & Taylor 3. Repair bill for chiller received and another to come, Mr. Walter has a contact at another repair company, will call regarding constant fuse issues. Proposal to replace control board at $2,700. 4. Invoice from elevator company questioned, Ms. Rodriguez suggested placing on future agenda to discuss contract 5. 3 payrolls in June 6. Large amount of property taxes received 7. Ms. Rodriguez suggested a possible monthly payment plan for subscription card, other suggestions from Director candidate shared by Mr. Walter. 8. Received $300 for memorials 9. Development fees of $7,000 received A motion was made by Mr. Crawford and seconded by Mr. Walter to pay the bills as follows: $17,330.77 Accounts Payable $68,419.69 Payroll $85,750.46 TOTAL Roll call: LaChance-yes, Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes, Garcia-yes, Hedman- yes. Carried 7-0. Report of the Library Director: Ms. Augustine reviewed highlights of some of the programs, Gifts & Memorials and Friends' monetary gifts. Also noted was $45 donated from Anita Werderich from her lemonade stand. This information was placed on Facebook and Mr. Walter suggested a certificate be presented to her at a Board meeting. Ms. DeBord discussed other programs being held including a dance class with volunteer/Board member Theron Garcia. Patron count was also up for the month. City Council Liaison New Board liaison, Alderman Joe Plocher, was introduced to the Board. When asked about the city building study, he said it was not complete yet. Standing Committees: Personnel Mr. Walter said the Personnel Committee has met regarding the search for a Library Director and discussions will be held in Executive Session. New Business: Election of Officers Nominations at the previous Board meeting were as follows: Russ Walter for President, Carol LaChance for Vice-President, Kate Elder for Secretary and Susan Chacon for Treasurer. Wamecca Rodriguez was also nominated as Secretary. Motions were made as follows: Page 3 of 5 Carol LaChance moved and Ms. Rodriguez seconded to nominate Russ Walter as President with unanimous voice vote. Russ Walter moved and Krista Danis seconded to nominate Carol LaChance for Vice-President with unanimous voice vote. Theron Garcia moved and Darren Crawford seconded to nominate Wamecca Rodriguez as Secretary with unanimous voice vote. Carol LaChance moved and Theron Garcia seconded to nominate Susan Chacon as Treasurer with unanimous voice vote. Building Maintenance Ms. DeBord said power washing of the building should begin this week and the entire painting project should be finished in 2-3 weeks. The chiller was discussed and Ms. Augustine read a proposal for $2,900. Mr. Hedman asked to have the parts & labor, labor rate and total hours detailed. He said the labor can be contested. It was requested to have these details by the next meeting. Alderman Plocher asked what time of day the chiller would be shut down. It was also noted the Library is a cooling center. Ms. DeBord said faucets are flushed twice a week due to brown water. Mr. Walter said the hot water tanks might need flushing. She also noted that sealcoating was last done in 2010 at a cost of $6,500. Alderman Plocher will verify when the parking lot might be re-done. He said the back of the water bill shows what areas are scheduled for re-coating. 5K Run Ms. Rodriguez said discussion is needed for the 5K run. There is a need for volunteers and a Facebook page should be created in addition to the library page. Alderman Plocher suggested taking fliers to the Riverfest event this weekend for distribution. Additional Business: None Executive Session: President Walter said the first executive session regarding minutes, would not be discussed tonight. He made a motion to have all Executive Session minutes remain sealed at this time and it was seconded by Carol LaChance. Unanimous voice vote approval. At approximately 8:30pm, Mr. Walter also made a motion to enter into Executive Session for the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. Ms. LaChance seconded the motion. Ms. Augustine and Ms. DeBord were invited to stay for the Session. Roll call: Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes, Garcia-yes, Hedman-yes, LaChance- yes. Carried 7-0. Page 4 of 5 The Session concluded at approximately 9:19pm on a motion by Mr. Walter and second by Mr. Crawford. The regular session resumed at about 9:20pm. All Board members there earlier in the meeting, Ms. Augustine, Ms. DeBord and the WSPY representative were present. New Business cont. No further business was discussed or action taken. Adjournment: There was no further business and the meeting was adjourned at 9:21pm on a motion by Mr. Walter and a unanimous voice vote. Minutes respectfully submitted by Marlys Young, Minute Taker DRAFT Yorkville Public Library Special Board Meeting Saturday, July 15, 2017, 9:00am Michelle Pfister Meeting Room 902 Game Farm Road The meeting was called to order at 9:01am by President Russ Walter and roll was called. The purpose of the meeting was to conduct second interviews for the Library Director position. Roll Call: Russ Walter-yes, Darren Crawford-yes (left 11:37am), Theron Garcia-yes, Jason Hedman-yes (left 9:42am & returned 10:38am), Carol LaChance-yes Recognition of Visitors: Marianne Eberhardt, library staff Shelley Augustine, library staff Dixie DeBord, library staff Jennette Weiss, library staff Amendments to the Agenda: none Public Comment: none Staff Comment: none Executive Session: At approximately 9:01am a motion was made by Russ Walter to enter into Executive Session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing t estimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Mr. Walter also noted the date and time. Carol LaChance seconded the motion. Roll call: Crawford-yes, Garcia-yes, Hedman-yes, LaChance-yes, Walter-yes. Carried 5-0. The Session ended at approximately 2:40pm. Unfinished Business: none Adjournment: The regular meeting was adjourned at 2:40pm on a motion by Ms. LaChance. Voice vote approval. Minutes respectfully submitted by Marlys Young, Minute Taker Page 1 of 1 DRAFT Yorkville Public Library Personnel Committee Meeting Saturday, July 22, 2017, 9:00am Michelle Pfister Meeting Room 902 Game Farm Road The meeting was called to order at 9:02am by President Russ Walter and roll was called. The purpose of the meeting was to conduct interviews for the Library Director position. Roll Call: Russ Walter-yes, Carol LaChance-yes, Wamecca Rodriguez-yes, Krista Danis-yes, Theron Garcia-yes, Jason Hedman (arr. 10:18am) Recognition of Visitors: none Public Comment: none Unfinished Business: (out of sequence) Since the first candidate cancelled their interview for this meeting, the committee discussed some of the proceedings thus far in the Library Director search. Ms. Garcia said candidates were ranked in the same order by committee members and staff based on written evaluations. She will also compile a spreadsheet comparing the ratings. Experience, qualifications, skills, candidate responses to questions and other details were discussed. They also broadly discussed the direction of the library in the future, development of a strategic plan, possible catalog of services, ensure new citizens are aware of the library, expanded customer service and programming, formation of clubs in the library, etc. At 10:00am the committee paused prior to the interview scheduled for 10:30am. Executive Session: At approximately 10:27am a motion was made by Russ Walter to enter into Executive Session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Mr. Walter noted the date and time and the committee introduced themselves to the next Director candidate. Motion seconded by Jason Hedman. Roll call: Danis-yes, Garcia-yes, Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-yes. Passes 6-0. The Session ended at approximately 1:24pm. Adjournment: The regular meeting was adjourned at 1:24pm on a motion by Mr. Walter and second by Ms. LaChance. Voice vote approval. Transcribed from audio by Marlys Young, Minute Taker 01-110ADMINISTRATION12-112SUNFLOWERSSA 42-420DEBTSERVICE 83-830LIBRARYDEBTSERVICE01-120FINANCE 15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 84-840LIBRARYCAPITAL01-210POLICE 23-216MUNICIPALBUILDING 52-520SEWEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-230CITY-WIDECAPITAL 72-720LANDCASH 88-880DOWNTOWNTIF01-410STREETOPERATIONS 25-205POLICECAPITAL 79-790PARKSDEPARTMENT 90-XXXDEVELOPERESCROW01-640ADMINSTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPT 95-XXXESCROWDEPOSIT11-111FOXHILLSSA 25-225PARKS&RECREATIONCAPITAL82-820LIBRARYOPERATIONSDATE: 07/20/17 UNITED CITY OF YORKVILLE TIME: 15:49:24 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900047 FNBO FIRST NATIONAL BANK OMAHA 07/25/17 072517-A.SIMMONS-A 06/30/17 01 COMCAST-APR 2017 PHONE, CABLE& 82-820-54-00-5440 99.59 02 INTERNET ** COMMENT **INVOICE TOTAL: 99.59 * CHECK TOTAL: 99.59Page 1 of 12 DATE: 07/28/17 UNITED CITY OF YORKVILLE TIME: 12:09:11 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900048 FNBO FIRST NATIONAL BANK OMAHA 07/25/17 072517-A.SIMMONS 06/30/17 01 COMCAST-MAY & JUNE INTERNET 82-820-54-00-5440 517.85 02 PHONE & CABLE ** COMMENT ** 03 KONICA-MAY COPIER CHARGES 82-820-54-00-5462 6.84 INVOICE TOTAL: 524.69 * Page 2 of 12 DATE: 07/28/17 UNITED CITY OF YORKVILLE TIME: 12:09:11 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900048 FNBO FIRST NATIONAL BANK OMAHA 07/25/17 072517-D.DEBORD 06/30/17 01 YORKVILLE ACE-BATTERY FOR 82-820-56-00-5620 29.99 02 ALARM PANEL ** COMMENT ** 03 AMAZON-BINGO GAME CARDS, BINGO 82-820-56-00-5671 22.85 04 DAUBERS, ** COMMENT ** 05 AMAZON-CARD STOCK, INK 82-820-56-00-5610 186.31 06 CARTRIDGES, TONER CARYRIDGES ** COMMENT ** 06/30/17 07 AMAZON-PRINTER CARTRIDGE 82-820-56-00-5610 167.98 08 AMAZON-TONER CARTRIDGES, AIR 82-820-56-00-5610 204.01 06/30/17 09 DUSTER ** COMMENT * 10 AMAZON PRIME MEMBERSHIP FEE 82-820-54-00-5460 10.99 11 JOB LINE - LIBRARY DIRECTOR 82-820-54-00-5426 100.00 12 JOB POSTING ** COMMENT ** INVOICE TOTAL: 722.13 * Page 3 of 12 DATE: 07/28/17 UNITED CITY OF YORKVILLE TIME: 12:09:11 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900048 FNBO FIRST NATIONAL BANK OMAHA 07/25/17 072517-M.PFISTER 06/30/17 01 DELL - MONITORS 84-840-56-00-5635 3,894.30INVOICE TOTAL: 3,894.30 *Page 4 of 12 DATE: 07/28/17 UNITED CITY OF YORKVILLE TIME: 12:09:11 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900048 FNBO FIRST NATIONAL BANK OMAHA 07/25/17 072517-R.WRIGHT 06/30/17 09 RUSH-EMPLOYEE DRUG TESTING 82-820-54-00-5462 40.00 INVOICE TOTAL: 40.00 * 072517-S.IWANSKI 06/30/17 01 WALGREENS-FIRST AID SUPPLIES 82-820-56-00-5610 11.70INVOICE TOTAL: 11.70 * TOTAL AMOUNT PAID: 5,192.82Page 5 of 12 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 08/09/17 UNITED CITY OF YORKVILLE TIME: 08:17:06 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/14/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104389 ABRAHAM ABRAHAM LINCOLN 10460 07/14/17 01 03/2014-06/2014 KENDALL COUNTY 82-820-54-00-5460 93.00 02 RECORD ** COMMENT ** INVOICE TOTAL: 93.00 * CHECK TOTAL: 93.00 104390 BAKTAY BAKER & TAYLOR 2032988056 07/03/17 01 BOOKS 82-000-24-00-2480 212.74 02 BOOKS 84-840-56-00-5686 248.28 INVOICE TOTAL: 461.02 * 2032994518 07/05/17 01 BOOKS 82-000-24-00-2480 13.80 02 BOOKS 84-840-56-00-5686 245.64 INVOICE TOTAL: 259.44 * 2033005997 07/11/17 01 BOOKS 82-000-24-00-2480 74.38 02 BOOKS 84-840-56-00-5686 743.82 INVOICE TOTAL: 818.20 * 2033019466 07/14/17 01 BOOKS 82-000-24-00-2480 273.87 02 BOOKS 84-840-56-00-5686 226.93 INVOICE TOTAL: 500.80 * 2033029979 07/20/17 01 BOOKS 82-000-24-00-2480 143.42 02 BOOKS 84-840-56-00-5686 355.96 INVOICE TOTAL: 499.38 * 2033032006 07/21/17 01 BOOKS 82-000-24-00-2480 350.87 02 BOOKS 84-840-56-00-5686 15.68 INVOICE TOTAL: 366.55 * 2033048611 07/28/17 01 BOOKS 82-000-24-00-2480 112.15 02 BOOKS 84-840-56-00-5686 231.55 INVOICE TOTAL: 343.70 * CHECK TOTAL: 3,249.09Page 6 of 12 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 08/09/17 UNITED CITY OF YORKVILLE TIME: 08:17:06 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/14/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104391 CAMBRIA CAMBRIA SALES COMPANY INC. 38892 07/10/17 01 PAPER TOWEL, GARBAGE BAGS, 82-820-56-00-5620 664.16 02 BOWL CLEANER, AIR FRESHNER, ** COMMENT ** 03 HAND SANITIZER, SOAP ** COMMENT ** INVOICE TOTAL: 664.16 * CHECK TOTAL: 664.16 104392 DAIKIN DAIKIN APPLIED 3142942 06/26/17 01 REMOVED AND REPLACED OIL 82-820-54-00-5462 1,728.66 02 LEVEL SENSOR ** COMMENT ** INVOICE TOTAL: 1,728.66 * CHECK TOTAL: 1,728.66 104393 DEBORDD DEBORD, DIXIE 072617 07/26/17 01 PRAIRIE CAT DELEGATES ASSEMBLY 82-820-54-00-5415 41.52 02 MEETING MILEAGE REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 41.52 * CHECK TOTAL: 41.52 104394 INDIANAI INDIANA INSURANCE COMPANY 700003020335-062917 06/29/17 01 BOND PREMIUM RENEWAL 82-820-54-00-5462 456.00 INVOICE TOTAL: 456.00 * CHECK TOTAL: 456.00 104395 LLWCONSU LLOYD WARBER 10419 08/02/17 01 JUNE 2017 ON SITE IT SUPPORT 82-820-54-00-5462 1,440.00 INVOICE TOTAL: 1,440.00 * CHECK TOTAL: 1,440.00Page 7 of 12 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 08/09/17 UNITED CITY OF YORKVILLE TIME: 08:17:06 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/14/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104396 MIDWTAPE MIDWEST TAPE 95196859 06/30/17 01 DVDS 84-840-56-00-5685 140.93 INVOICE TOTAL: 140.93 * 95211192 07/07/17 01 DVDS 82-820-56-00-5685 54.97 INVOICE TOTAL: 54.97 * 95229398 07/14/17 01 DVD 82-000-24-00-2480 22.99 INVOICE TOTAL: 22.99 * 95254126 07/25/17 01 AUDIO BOOK 82-000-24-00-2480 39.99 02 DVDS 84-840-56-00-5685 40.98 INVOICE TOTAL: 80.97 * 95273332 08/01/17 01 DVDS 84-840-56-00-5685 22.99 02 DVD, AUDIO BOOK 82-000-24-00-2480 69.98 INVOICE TOTAL: 92.97 * CHECK TOTAL: 392.83 104397 PEOTONE PEOTONE PUBLIC LIBRARY 080217 08/02/17 01 REPLACEMENT COST FOR LOST BOOK 82-820-56-00-5686 13.00 INVOICE TOTAL: 13.00 * CHECK TOTAL: 13.00 104398 PRAIRCAT PRAIRIECAT 5438 07/05/17 01 07/01/17-09/30/17 QUARTERLY 82-820-54-00-5468 3,147.08 02 MEMBER FEE RENEWAL ** COMMENT ** INVOICE TOTAL: 3,147.08 * CHECK TOTAL: 3,147.08 104399 SOUND SOUND INCORPORATEDPage 8 of 12 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 08/09/17 UNITED CITY OF YORKVILLE TIME: 08:17:06 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/14/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104399 SOUND SOUND INCORPORATED R150186 07/14/17 01 CCTV AND ACCESS CONTROL 82-820-54-00-5462 876.90 02 MAINTENANCE CONTRACT FOR ** COMMENT ** 03 08/01/17-10/31/17 ** COMMENT ** INVOICE TOTAL: 876.90 * CHECK TOTAL: 876.90 104400 TODAYS TODAY'S BUSINESS SOLUTIONS INC 071717-11 07/18/17 01 2ND QTR COST FOR FAXES 82-820-54-00-5462 22.56 INVOICE TOTAL: 22.56 * CHECK TOTAL: 22.56 104401 TRIBUNE CHICAGO TRIBUNE 103694737-070717 07/07/17 01 CHICAGO TRIBUNE RENEWAL 82-820-54-00-5460 363.74 02 THROUGH 02/02/18 ** COMMENT ** INVOICE TOTAL: 363.74 * CHECK TOTAL: 363.74 104402 YOUNGM MARLYS J. YOUNG 070817 07/27/17 01 07/08/17 MEETING MINUTES 82-820-54-00-5462 108.07 INVOICE TOTAL: 108.07 * 071017 07/26/17 01 07/10/17 MEETING MINUTES 82-820-54-00-5462 99.00 INVOICE TOTAL: 99.00 * CHECK TOTAL: 207.07 TOTAL AMOUNT PAID: 12,695.61Page 9 of 12 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION16,535.23$ -$ 16,535.23 1,782.50$ 1,218.51$ 19,536.24$FINANCE9,504.40 - 9,504.40 1,040.75 712.80 11,257.95$UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 14, 2017POLICE104,782.47 12,435.72 117,218.19 580.83 8,727.53 126,526.55$COMMUNITY DEV.16,317.07 - 16,317.07 1,643.42 1,217.71 19,178.20$STREETS14,424.83 - 14,424.83 1,407.52 1,066.32 16,898.67$CENSUS7,204.63 - 7,204.63 - 551.17 7,755.80$WATER15,811.63 681.25 16,492.88 1,673.58 1,204.59 19,371.05$SEWER8,171.36 17.81 8,189.17 898.96 620.76 9,708.89$PARKS21,163.97 37.81 21,201.78 1,961.37 1,564.32 24,727.47$RECREATION16,934.77 - 16,934.77 1,665.90 1,264.60 19,865.27$LIBRARY12,941.23 - 12,941.23 672.00 963.85 14,577.08$TOTALS243,791.59$ 13,172.59$ 256,964.18$ 13,326.83$ 19,112.16$ 289,403.17$TOTAL PAYROLL289,403.17$Page 10 of 12 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ CLERK583.34 - 583.34 8.98 44.61 636.93 TREASURER83.34 - 83.34 8.98 6.36 98.68 ALDERMAN3,900.00 - 3,900.00 - 287.05 4,187.05 UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 28, 2017ADMINISTRATION16,535.24 - 16,535.24 1,782.51 1,218.52 19,536.27 FINANCE9,270.02 - 9,270.02 999.31 683.41 10,952.74 POLICE102,212.07 2,184.05 104,396.12 580.83 7,712.17 112,689.12 COMMUNITY DEV.16,157.56 - 16,157.56 1,627.25 1,194.04 18,978.85 STREETS14,500.83 - 14,500.83 1,407.53 1,072.14 16,980.50 CENSUS4,696.19 - 4,696.19 - 359.26 5,055.45$ WATER15,521.66 123.16 15,644.82 1,546.89 1,139.93 18,331.64 SEWER8,859.14 - 8,859.14 955.01 660.29 10,474.44 PARKS20,153.37 287.50 20,440.87 1,876.19 1,506.10 23,823.16 RECREATION11,625.42 - 11,625.42 1,004.19 858.44 13,488.05 LIBRARY13,749.65 - 13,749.65 672.00 1,025.62 15,447.27 TOTALS238,756.17$ 2,594.71$ 241,350.88$ 12,469.67$ 17,837.43$ 271,657.98$ TOTAL PAYROLL271,657.98$ Page 11 of 12 Library CC Check Register ‐ FY17 (Page 1)07/25/2017 $99.59 Library CC Check Register ‐ FY18 (Pages 2 ‐ 5)07/25/2017 $5,192.82 Library Check Register ‐ FY18 (Pages 6 ‐ 9)08/14/2017 $12,695.61 Flex ‐ Mar & Apr 2017 HRA & FSA Fees 07/11/2017 $48.00 FY 2018 YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, August 14, 2017 ACCOUNTS PAYABLE FY 2017 Flex ‐ May 2017 HRA & FSA Fees 07/11/2017 $24.00 Glatfelter Liability Ins. ‐ Installment #7 07/11/2017 $852.19 Illinois State Police‐Background Checks 07/11/2017 $27.00 Sunlife ‐ July 2017 Dental Ins 07/11/2017 $252.75 IPRF ‐July 2017 Workers Comp 07/11/2017 $967.96 US Treasury ‐ 2017 PCORI HRA Tax 07/19/2017 $6.78 Flex ‐ June 2017 HRA & FSA Fees 07/25/2017 $19.00 Dearborne National ‐ Aug 2017 Life Ins 07/25/2017 $27.84 Dearborne National ‐ Aug 2017 Vision Ins 07/25/2017 $45.71 Nicor ‐ 06/02‐07/03 services 07/25/2017 $361.71 BCBS ‐ Aug 2017 Health Insurance 07/25/2017 $4,691.15 TOTAL BILLS PAID: $25,312.11 DATE Bi‐weekly (Page 10)07/14/2017 $14,577.08 Bi‐weekly (Page 11)07/28/2017 $15,447.27 TOTAL PAYROLL:$30,024.35 TOTAL DISBURSEMENTS:$55,336.46 FY 2018 PAYROLL Page 12 of 12 % of Fiscal Year 8%17%25%Year-to-Date FISCAL YEAR 2018 ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES 52,665 272,734 10,239 335,638 645,867 51.97% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 909 - 930 1,839 5,250 35.03% 82-000-41-00-4170 STATE GRANTS - - - - 17,200 0.00% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES 1,289 654 1,649 3,592 8,000 44.91% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 698 1,340 147 2,185 6,500 33.62% 82-000-44-00-4422 COPY FEES 248 226 401 875 2,500 35.00% 82-000-44-00-4439 PROGRAM FEES 60 108 170 338 1,000 33.78% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 129 137 161 427 800 53.36% Miscellaneous 82-000-48-00-4820 RENTAL INCOME 170 150 109 429 2,000 21.45% 82-000-48-00-4824 DVD RENTAL INCOME 157 221 220 598 2,500 23.92% 82-000-48-00-4850 MISCELLANEOUS INCOME 26 125 68 219 1,000 21.90% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 1,903 1,820 1,820 5,543 26,440 20.96% TOTAL REVENUES: LIBRARY 58,254 277,516 15,914 351,684 719,057 48.91% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 16,338 36,858 12,468 65,664 223,828 29.34% 82-820-50-00-5015 PART-TIME SALARIES 15,098 23,061 14,223 52,383 232,689 22.51% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,761 3,973 1,344 7,079 24,435 28.97% 82-820-52-00-5214 FICA CONTRIBUTION 2,339 4,527 1,989 8,856 34,263 25.85% 82-820-52-00-5216 GROUP HEALTH INSURANCE 13,349 4,104 4,808 22,261 88,996 25.01% 82-820-52-00-5222 GROUP LIFE INSURANCE 67 22 28 117 403 29.06% 82-820-52-00-5223 DENTAL INSURANCE 404 443 253 1,099 5,550 19.81% 82-820-52-00-5224 VISION INSURANCE 117 33 46 196 670 29.18% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 92 - - 92 1,000 9.19% 82-820-52-00-5231 LIABILITY INSURANCE 1,811 1,820 1,820 5,451 25,440 21.43% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES - - - - 500 0.00% 82-820-54-00-5415 TRAVEL & LODGING - - - - 600 0.00% 82-820-54-00-5426 PUBLISHING & ADVERTISING - - 100 100 100 100.00% 82-820-54-00-5440 TELECOMMUNICATIONS - - 518 518 6,000 8.63% 82-820-54-00-5452 POSTAGE & SHIPPING - 294 - 294 500 58.80% 82-820-54-00-5460 DUES & SUBSCRIPTIONS - 1,717 11 1,728 12,000 14.40% 82-820-54-00-5462 PROFESSIONAL SERVICES 877 3,691 1,510 6,078 40,000 15.19% 82-820-54-00-5466 LEGAL SERVICES - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION - - - - 20,000 0.00% 82-820-54-00-5480 UTILITIES - - 362 362 8,480 4.27% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 513 6,560 2,865 9,938 50,000 19.88% 82-820-54-00-5498 PAYING AGENT FEES - 1,100 - 1,100 1,700 64.71% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 302 570 872 8,000 10.90% 82-820-56-00-5620 OPERATING SUPPLIES - 1,500 96 1,596 10,000 15.96% 82-820-56-00-5671 LIBRARY PROGRAMMING - 193 23 216 1,000 21.57% 82-820-56-00-5685 DVD'S - 138 49 187 500 37.38% YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2018 BUDGET REPORT For the Month Ending July 31, 2017 1 % of Fiscal Year 8%17%25%Year-to-Date FISCAL YEAR 2018 ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2018 BUDGET REPORT For the Month Ending July 31, 2017 82/820-56-00-5686 BOOKS - 11 - 11 1,500 0.72% 82-820-99-00-9983 TRANSFER TO LIB DEBT SERVICE - - - - 3,000 0.00% TOTAL FUND REVENUES 58,254 277,516 15,914 351,684 719,057 48.91% TOTAL FUND EXPENDITURES 52,766 90,348 43,082 186,195 803,154 23.18% FUND SURPLUS (DEFICIT)5,488 187,168 (27,167) 165,488 (84,097) LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4000 PROPERTY TAXES 62,037 321,269 12,061 395,367 757,396 52.20% 83-000-45-00-4500 INVESTMENT EARNINGS 0 0 3 3 - 0.00% 83-000-49-00-4982 TRANSFER FROM LIB OPS - - - - 3,000 0.00% TOTAL REVENUES: LIBRARY DEBT SERVICE 62,037 321,269 12,064 395,370 760,396 52.00% LIBRARY DEBT SERVICE EXPENDITURES 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - - - - 50,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT - 13,681 - 13,681 27,363 50.00% 2013 Refunding Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - - - - 520,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT - 81,516 - 81,516 163,033 50.00% TOTAL FUND REVENUES 62,037 321,269 12,064 395,370 760,396 52.00% TOTAL FUND EXPENDITURES - 95,198 - 95,198 760,396 12.52% FUND SURPLUS (DEFICIT)62,037 226,072 12,064 300,173 - LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 6,150 7,000 4,200 17,350 35,000 49.57% 84-000-45-00-4500 INVESTMENT EARNINGS 1 1 - 2 10 17.50% TOTAL REVENUES: LIBRARY CAPITAL 6,151 7,001 4,200 17,352 35,010 49.56% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 128 128 3,500 3.64% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 862 3,894 4,756 15,000 31.71% 84-840-56-00-5683 AUDIO BOOKS - 1,001 150 1,151 - 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - 0.00% 84-840-56-00-5685 DVD'S - 18 91 109 - 0.00% 84-840-56-00-5686 BOOKS - 2,466 2,717 5,183 16,500 31.41% TOTAL FUND REVENUES 6,151 7,001 4,200 17,352 35,010 49.56% TOTAL FUND EXPENDITURES - 4,347 6,979 11,326 35,000 32.36% FUND SURPLUS (DEFICIT)6,151 2,654 (2,779) 6,026 10 2 May June July August September October November December January February March April 2017 2017 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018 Library Operations Old Second $ 349,886 $ 533,078 $ 504,996 Building Development Fees Old Second 20,004 21,754 21,732 Library Operations IMET * 8,837 8,837 8,837 Library Operations Illinois Funds 170,559 170,682 170,821 Total: $ 549,286 $ 734,351 $ 706,386 $ - $ - $ - $ - $ - $ - $ - $ - $ - * Restricted PAYROLL 1ST PAY PERIOD 17,692$ $ 20,595 $ 14,577 2ND PAY PERIOD 17,845 32,345 15,447 3RD PAY PERIOD - 15,479 - Total 35,537$ 68,420$ 30,024$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARY CASH STATEMENT As of July 31, 2017 FISCAL YEAR 2018 DATE: 08/10/2017 UNITED CITY OF YORKVILLE PAGE: 1TIME: 10:52:57 GENERAL LEDGER ACTIVITY REPORT F-YR: 18ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 03PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2017 BEGINNING BALANCE 3,077.05 GJ-170531LB 06/02/2017 08 May 2017 Deposits 300.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 300.0002 AP-170612B 06/06/2017 01 BOOKS BAKER & TAYLOR 104361 2032897995 52.18 06/06/2017 02 NAME PLATES KING & SONS MONUMENT 104364 051717 180.00 AP-170625 06/19/2017 148 AMAZON-PRINTER, PRINTER FIRST NATIONAL BANK 900046 062517-M.PFISTER 436.17 06/19/2017 149 TARGET-TARGUS CASES FIRST NATIONAL BANK 900046 062517-S.AUGUSTINE 99.98 GJ-170630LB 07/05/2017 08 June 2017 Deposits 2,675.23 _________________________________ TOTAL PERIOD 02 ACTIVITY 768.33 2,675.2303 AP-170710 07/05/2017 01 BOOKS BAKER & TAYLOR 104377 2032916077 31.02 07/05/2017 02 BOOKS BAKER & TAYLOR 104377 2032937543 51.15 07/05/2017 03 BOOKS BAKER & TAYLOR 104377 2032944087 14.95 07/05/2017 04 BOOKS BAKER & TAYLOR 104377 2032946730 34.61 07/05/2017 05 BOOKS BAKER & TAYLOR 104377 2032960762 287.41 07/05/2017 06 BOOKS BAKER & TAYLOR 104377 2032963290 9.77 07/05/2017 07 BOOKS BAKER & TAYLOR 104377 2032970774 65.53 07/05/2017 08 07/19/17 NATURE'S ARCHITECTS FOREST PARK NATURE C 104380 071917 135.00 GJ-170731LB 08/01/2017 08 July 2017 Deposits 2.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 629.44 2.00 TOTAL ACCOUNT ACTIVITY 1,397.77 2,977.23 ENDING BALANCE 4,656.51 GRAND TOTAL 0.00 4,656.51 TOTAL DIFFERENCE 0.00 4,656.51 July 2017 Librarians Report Public Relations Kendall Country Record - Beacon News Sun Times- WSPY Radio & Television Station - Yorkville Patch Meetings, Workshops The “ILLINET Interlibrary Loan and Reciprocal Borrowing Statistical Survey” has been submitted to the State. Dixie attended the PrairieCat Delegates Assembly. Contract with III was renewed for 5 years and III will host our data on their servers. PrairieCat is looking into the cost of hiring its own staff other than contracting with RAILS to use its staff and will have more information on this at the October meeting. Adult Programs Combined book discussion 17 Friends Meeting 12 Threads and More – No meeting in July 0 Creative Writing 11 EBook Drop-in-Help 4 Amelia Earhart 42 Total Adult attendance 86 Young Adult Programs Teen Meeting -TAG 8 Anime Monday 2 Total YA attendance 10 Children Programs Stories in the Parks (3) 62 Future Foxes Ready for Kindergarten (2) 37 How to be a Viking (3) 73 I Wish You More 12 Bingo-For-Books 47 Nature Architects 46 Dance Party 16 Morning Read (2) 17 Drop-In Story Time 12 Tots and Toddlers (2) 35 Lego Club Duplo (2) 14 Lego Club 15 Book Club (Grades 3-5 (2) 5 Ice Cream Book Club 7 Read with Paws 12 Movie 36 Total Children attendance 446 We handed out over 400 reading logs for summer reading this year. Thank you to the following businesses who contributed coupons that were handed out along with the logs. NCG Cinema of Yorkville, Culver’s, Andy’s Custard, Homeplate Hotdogs, Kuiper’s Family Farm, Wendy’s, Chicago Fire, Sandwich Cinema 7, Yorkville 7-11, Kane County Cougars, Brookfield Zoo, Joliet Slammers, and Sugar Grove Family Fun Center, BH Martial Arts. Meeting Room Use Library – 13 other org. – 4 Patron Count 5744 Proctored Tests 7 Teens Volunteers Morgan Rutsay, Mikayla Mika, Brantley Osbourne, Emily Malas, Mark Sandford, Holly Pletka, Juleah Richardson, Naytona Faedtke, Rachel Robinette, Nicholas Markoutsis, Natasha Markoutsis Adult Volunteers Theron Garcia is donating her time to present a dance class to children of all ages once a month. Ladies from Fox Valley Therapy Dogs. Gifts and Memorials Received $335.00 in donations for memorials of Kay Livingston from friends & family. YORKVILLE STATISTICS FOR FY18 Month All Transactions checkouts+ renewals checkouts renewals all holds placed holds filled checkins usage Items lent to other libraries Items borrowed from other libraries Items to Reciprocal Borrowers atYorkville Items added Total items Patrons added Total patrons e- commerce MAY 12,510 6,087 5,275 812 334 1,160 4,929 0 535 932 266 437 111 492.84 JUNE 17,149 8,616 7,531 1,085 413 1,507 6,613 0 598 1,266 425 310 184 405.54 JUL 16,457 7,641 6,569 1,072 437 1,468 6,911 0 604 1,217 258 305 146 296.55 AUG SEP OCT NOV DEC JAN FEB MAR APR DATABASE USEAGE FOR FY18 ANCESTRY GALE E-READ IL OMNI WORLDCAT ILL SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 189 70 6 34 14 15 13 642 216 208 2 27 21 JUN 90 30 6 20 5 8 13 723 191 210 1 12 19 JUL 38 18 8 22 22 10 13 797 231 203 0 AUG SEP OCT NOV DEC JAN FEB MAR APR Daikin Care Maintenance Agreement Inspection Agreement - Yorkville Public Library 902 Game Farm Road Yorkville, Illinois United States, 60560 Proposal #: Q-00006700 Prepared for: Russ Walter Yorkville Public Library 7/31/2017 Prepared by: Kimberlee Cotter District Manager Chicago Mobile: (630) 965-3348 Email: kimberlee.cotter@daikinapplied.com ©2017 Daikin Applied Page | 2 Maintenance Agreement Proposal #: Q-00006700 Kimberlee Cotter About Us A Proven Partner Our customers count on Daikin Applied to design and manufacture technologically advanced commercial HVAC systems that deliver the highest efficiency and solutions that extend the life their building systems. Our Company Daikin Applied is a wholly owned subsidiary of Daikin Industries, Ltd. the largest air conditioning manufacturer in the world. Product innovation is a hallmark at Daikin Applied. Customers rely on products like Magnitude® magnetic bearing chillers, Pathfinder® air cooled chillers, Rebel® rooftop units, SmartSource® water source heat pumps, and Modular Central Plants for exceptional efficiency, reliability, and sustainability. Our Values Quality and comfortable air is central to our lives – at work and at play. We strive to improve Indoor Environmental Air Quality in the buildings we serve. Quality people delivering quality products. From concept and design through production and delivery we are committed to making the products you receive a reliable component of your building system. We continue to challenge ourselves to develop new technologies that minimize energy usages and maximize comfort. Across Daikin, we believe little efforts that individuals can make to protect the environment can add up to big things. Locations Daikin Applied has more than six million square feet of manufacturing facilities at 12 plants on three continents. We have locations with more than 5,000 dedicated employees around the world. All our manufacturing facilities in the United States are ISO 9001 certified. For more information, visit www.DaikinApplied.com. The award-winning Daikin Applied Development Center, at our headquarters in Plymouth, Minnesota, is the world’s most advanced facility for HVAC research and development. Every day our people work to develop HVAC technologies that reduce energy consumption and the carbon footprint of the buildings where they will be used. ©2017 Daikin Applied Page | 3 Maintenance Agreement Proposal #: Q-00006700 Kimberlee Cotter Daikin Care Plan – Scope of Services Thank you for selecting Daikin Applied service to care for your building’s system. Our factory-trained service personnel have the knowledge and experience to deliver the best support available. Daikin Applied is pleased to offer the Daikin Care Plan proposal for your consideration. Scope of Work Provide (4) inspections annually per Equipment Schedule and Tasking listed herein. Program Overview The owner is requesting a preventive maintenance program which will provide routine inspection and maintenance of the covered equipment. Timely inspections can minimize or prevent unscheduled down- time by detecting deficiencies early. Scheduled factory recommended maintenance will ensure efficient operation and maximum equipment life. Repairs by trained technicians keep the equipment operating to specification. Owner operator knowledge is a key component of any maintenance program. During equipment inspections, Daikin Applied recommends owner participation to help them learn proper equipment operation and early problem recognition that can minimize service outages and increase satisfaction. Personnel Daikin Applied will perform all services using factory-trained technicians who specialize in HVAC, refrigeration and electronic system maintenance and repair service. Emergency Service Response Emergency service is available on a 7-day, 24 hour basis. For scheduled service and repairs covered under this agreement and performed at the Customer’s request outside of normal working hours, the Customer agrees to pay the difference between the prevailing standard billing rate and the prevailing overtime rate. Equipment Repair Daikin Applied will perform all services during its regular working hours unless otherwise specified. Any services requested or agreed to by Customer that are outside the Scope of Services will be performed by Daikin Applied at an additional cost. Daikin Applied will invoice such services at a special service and repair billing rate at Company’s published labor rate for the service area. Standard Inclusions: The agreement includes travel to and from the site, preventative maintenance materials, and any trips to supply houses to procure materials. The customer will receive a written report for the inspection or services provided. For specific activities associated with the equipment covered under the agreement, reference the preventative maintenance activities section. ©2017 Daikin Applied Page | 4 Maintenance Agreement Proposal #: Q-00006700 Kimberlee Cotter Standard Exclusions: • All work to be performed during ‘normal working hours’. • Any and all recommended/required repairs to be quoted separately. Equipment Schedule Equipment Type Qty Manufacturer/Model/Serial Program Annual Operational Shut - down Screw / Rotary Chillers - Air Cooled 1 Daikin|AGS170C|STNU060300243 Inspection 1 2 1 Pricing and Acceptance Feel free to contact me if you have any questions or concerns regarding the information contained in this Daikin Care Maintenance Agreement. If you would like us to proceed with the solution presented above, sign the acceptance line below (including PO# if applicable) and return a copy so that we can begin to mobilize our efforts to complete services as quickly as possible. We appreciate the opportunity to provide you with this solution and look forward to working with you on this and servicing your needs in the future. Emergency Coverage: Emergency coverage was waived but is available on a time and material basis. Duration: This agreement shall remain in effect for an initial term of 3 year(s) beginning on 9/1/2017 (the “Effective Date”) and shall continue from year to year thereafter unless at least 30 days prior to the expiration date of the initial term or any extended term, either party give gives the other written notice of its intention to terminate this agreement. This proposal is valid for: 60 Days Payment will be in In Advance as follows: on the first day of each Quarter beginning on 9/1/2017 the (Effective Date) of this agreement, Daikin Applied will provide an invoice in the amount of $745.00 and will be due upon receipt. This Agreement is subject to Customer’s acceptance of the attached Daikin Applied Terms and Conditions. ©2017 Daikin Applied Page | 5 Maintenance Agreement Proposal #: Q-00006700 Kimberlee Cotter Investment Amount and Billing Terms: Total investment for Daikin Care Plan - Maintenance Agreement is: $2,980.00 Two Thousand, Nine Hundred Eighty dollars and no cents *Price does not include applicable sales tax Year Amount Year 1 (2017/2018) $2,980.00 / $745.00 quarterly Year 2 (2018/2019) $3,069.00 / $767.25 quarterly Year 3 (2019/2020) $3,161.00 / $790.25 quarterly Pricing and acceptance are based upon the Terms and Conditions which are attached. Russ Walter Yorkville Public Library Site Address: 902 Game Farm Road Yorkville, Illinois, 60560 United States Accepted by: Approved by: (Print Full Legal Name of Customer) (Print Full Legal Name of Daikin Applied Representative) (Signature) (Signature) (Title) (Title) Date: Date: Proposal #: Q-00006700 Note: This Agreement is subject to final approval by Daikin Applied. ©2017 Daikin Applied Page | 6 Maintenance Agreement Proposal #: Q-00006700 Kimberlee Cotter Inspection Agreement 1. Daikin Applied agrees to: a) Furnish its Inspection Service during normal working hours, unless otherwise specified on page 1 herein, on the Equipment, in accordance with the Assured Maintenance Agreement Service Program(s) at the price stated herein and subject to the terms and conditions set forth herein. b) Provide a written report to the Customer about the condition of the Equipment and any recommendations for necessary repairs or enhancements to maintain capacity, reliability, and efficiency. c) Instruct the person(s) responsible for Equipment operation and familiarize them with normal operation. 2. Customer agrees to: a) Designate a representative in its employ to receive instructions in the operation of the Equipment. Such representative shall have authority to carry out recommendations received from Daikin Applied in conjunction with the performance of this Agreement. b) Allow Daikin Applied to start and stop the Equipment in order to perform services specified in this Agreement. c) Operate the Equipment in accordance with Daikin Applied instruction and to notify Daikin Applied promptly of any change in the usual operating conditions. d) Provide reasonable means of access to the Equipment and building. e) Employ only Daikin Applied personnel or persons authorized by Daikin Applied to perform all work on the Equipment, except for operation of same. 3. It is understood that, except to the extent otherwise provided in the Assured Maintenance Agreement Equipment Schedule, the services and maintenance provided for herein includes only those items listed herein. It does not, for example, include any of the following: a) Normal daily and weekend functions of stopping/starting the Equipment covered hereunder. b) The maintenance of space conditions or system performance. c) The changing or cleaning of air filters. d) Piping or ductwork. e) Damage due to freezing weather. f) Water treatment. g) Corrosion or erosion damage to water and/or air side of Equipment (for example, but not limited to the following: tube bundles, heat exchangers, structural supports, and coils.) h) Disconnect switches, fuses and circuit breakers. i) Portable recorders j) Complementary equipment (for example, but not limited to the following: cabinets, fixtures, water boxes, water supply lines and drain lines, and painting for appearance). k) Boiler shell, tubes, and refractory material. l) Replacement of complete unit. m) Any items of equipment that are recommended or required by Insurance Companies, Government, State, Municipal or other authorities. ©2017 Daikin Applied Page | 7 Maintenance Agreement Proposal #: Q-00006700 Kimberlee Cotter Activities Section & Tasking List Presented below are the tasks to be performed by type of equipment covered in the equipment schedule. Note: * indicates if the task is applicable on the below tasking lists. Screw / Rotary Chillers - Air and Water Cooled Manufacturer/Model/Serial: Daikin|AGS170C|STNU060300243 Annual Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Tighten all starter, motor, and control connections. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Meg compressor motor and record readings. • Check operation of crankcase heater. * • Check evaporator shell heaters and controls for freeze protection. * • Check condition, operation, and proper liquid/air levels in expansion tank. * • Inspect condition of motor, fan wheel. * (bent blades, debris, proper rotation and airflow) • Check and Lubricate motor and fan bearings, screws, and motor mounts. • Visually inspect coils for damage, obstructions, and cleanliness. • Check relief valve(s) for leakage. • Check operation of refrigerant cycle, pump-down cycle, controls, refrigerant charge and oil level. * • Ensure all safety and operating controls are set within factory specifications. • Check microprocessor for proper setup and operation. * • Check operation of electronic expansion valve. * • Check operation of load/unload solenoid valves. • Test differential oil pressure switch for proper setting. * • Check operation of compressor(s). • Check condition of thermometers, and gauges. Compare with operating controls. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Inspect water piping and valves for leakage; check condition of unit and pipe insulation. • Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage. • Review all microprocessor diagnostic codes. * • Check flow switch devices and external pump interlocks for proper operation. • Check evaporator and condenser flow rates, temperatures, interlocks, and safeties. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times. * • Review services performed and report any uncorrected deficiencies to facility maintenance manager. ©2017 Daikin Applied Page | 8 Maintenance Agreement Proposal #: Q-00006700 Kimberlee Cotter Operational Inspection: • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Check operating and safety controls. • Check operation of lubrication system and crankcase heater. • Visually inspect coils for damage, obstructions, and cleanliness. • Check evaporator and condenser flow rates. * • Review all microprocessor diagnostic codes. * • Check operation of electronic expansion valve. * • Check operation of load/unload solenoid valves. • Check condition of thermometers, and gauges. Compare with operating controls. • Check sight glass(es) for flashing / moisture and/or oil presence. * • Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times. * • Review services performed and report any uncorrected deficiencies to facility maintenance manager. Predictive Maintenance: • Spectrographic oil analyses for the indication of wear metals, acid content, and moisture. Sample(s) to be taken for each refrigeration circuit. Shutdown Inspection: • Perform Seasonal Shut-down. • Check in with facility maintenance manager to discuss any operating issues or deficiencies. • Check unit for proper operation, interlocks, controls, and excessive noise or vibration. • Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating. • Check operating and safety controls. • Check operation of lubrication system and crankcase heater. • Visually inspect coils for damage, obstructions, and cleanliness. • Check operation of load/unload solenoid valves. • Check condition of thermometers, and gauges. Compare with operating controls. • Review services performed and report any uncorrected deficiencies to facility maintenance manager. ©2017 Daikin Applied Page | 9 Maintenance Agreement Proposal #: Q-00006700 Kimberlee Cotter DAIKIN APPLIED AMERICAS INC. d/b/a Daikin Applied TERMS & CONDITIONS 1. This Standard Service Proposal or Maintenance Agreement (hereinafter sometimes referenced as “Agreement”), upon acceptance by the Customer, is made solely on the terms and conditions hereof, notwithstanding any additional or conflicting conditions that may be contained in any purchase order or other form of Customer, all of which additional or conflicting terms and conditions are hereby rejected by Daikin Applied. Further, you acknowledge and agree that any purchase order issued by you in accordance with this Agreement will only establish payment authority for your internal accounting purposes. Any such purchase order will not be considered by us to be a counteroffer, amendment, modification, or other revision to the terms of this agreement. No waiver, alteration or modification of the terms and conditions herein shall be valid unless made in writing and signed by an authorized representative of Daikin Applied. 2. This Maintenance Agreement or Standard Service Proposal is subject to acceptance by the Customer within 30 days from date show on the quote, unless specified otherwise. Prices quoted are for services, labor, and material as specified in this Proposal. If acceptance of this Maintenance Agreement or Standard Service Proposal is delayed or modified, prices are subject to adjustment. 3. Terms of payment are subject at all times to prior approval of Daikin Applied’s credit department. Terms of payment are net due upon receipt of invoice unless previously otherwise agreed in writing. Should payment become more than 30 days delinquent, Daikin Applied may stop all work under this Agreement or terminate this Agreement with five (5) days written notice to Customer. Daikin Applied reserves the right to add to any account outstanding more than 30 days interest at 1 ½% per month or the highest rate allowed by law. In the event of default in payment, Customer agrees to pay all costs of collection incurred by Daikin Applied including, but not limited to, collection agency fees, attorney fees and court costs. Additional services may be performed upon request at a price to be determined, subject to these Terms and Conditions. 4. In the event that Daikin Applied determines, during the first thirty (30) days of any Maintenance Agreement or upon seasonal start-up (discovery period) that any equipment covered under this Agreement in need of repair and/or replacement, Daikin Applied shall inform Customer of the equipment condition and remedy. Daikin Applied shall not be responsible for the present or future repair and/or replacement or operability of any specific equipment; until such time as the equipment is brought up to an acceptable condition or the Customer removes the unacceptable system(s), component(s), or part(s) from this contract. 5. Any Maintenance Agreement price is subject to adjustment once each calendar year, effective on the anniversary date, for changes in labor, subcontractor and material costs. The customer shall receive forty-five (45) days prior written notice of such adjustment unless specifically excluded otherwise in writing. 6. A Maintenance Agreement may be terminated: (i) by either party upon the anniversary date hereof; provided however, that written notice of such termination must be given to the non-terminating party at least thirty (30) days prior to the anniversary date; (ii) by Daikin Applied upon five (5) days prior written notice to Customer, in the event that any sums or monies due or payable pursuant to this Agreement are not paid when due or in the event that additions, alterations, repairs or adjustments are made to the system or equipment without Daikin Applied’s prior approval; (iii) by either party, in the event that the other party commits any other material breach of this Agreement and such breach remains uncured for ten (10) business days, after written notice thereof. If a Maintenance Agreement is terminated for any reason, other than a material breach by Daikin Applied, Customer shall pay, in addition to all sums currently due and owing, the entire remaining balance due for the term of the Maintenance Agreement, or an amount equal to time and materials expended for the year, whichever is less. Notices required hereunder shall be sent via Certified U.S. Mail, Return Receipt Requested and provided that such notice is postmarked by the required date, such notice shall be deemed properly given. 7. Unless Customer provides appropriate documentation of tax exemption, Customer shall pay Daikin Applied, in addition to the contract price, the amount of all excise, sales, use, privilege, occupation or other similar taxes imposed by the United States Government or any other National, State or Local Government, which Daikin Applied is required to pay in connection with the services or materials furnished hereunder. Customer shall promptly pay invoices within 30 days of receipt. Should payment become more than 30 days delinquent, Daikin Applied may stop all work under this Agreement or terminate this Agreement as provided in the next paragraph. 8. Any and all costs, fees and expenses arising from or incurred in anticipation of any federal, state, county, local or administrative statute, law, rule, regulation or ordinance (collectively “Governmental Regulations”) directly or indirectly requiring that refrigerant other than the type of refrigerant currently being utilized in connection with the equipment subject to this Agreement be used, shall be borne solely by Customer. In this regard, Daikin Applied shall not be required to bear any expense in connection with the modification, removal, replacement or disposal of any refrigerant in response to any Governmental Regulation designed to reduce or eliminate the alleged environmental hazards associated with the refrigerant. 9. The contract price stated herein is predicated on the fact that all work will be done during regular working hours of regular working days unless otherwise specified. If for any reason Customer requests that work be performed other than during regular working hours or outside the scope of services specified hereunder, Customer agrees to pay Daikin Applied any additional charges arising from such additional services, including but not limited to premium pay, special freight or other fees or costs associated therewith. ©2017 Daikin Applied Page | 10 Maintenance Agreement Proposal #: Q-00006700 Kimberlee Cotter 10. Customer shall be responsible for all costs, expenses, damages, fines, penalties, claims and liabilities associated with or incurred in connection with any hazardous materials or substances, including but not limited to asbestos, upon, beneath, about or inside Customer’s equipment or property. Title to, ownership of, and legal responsibility and liability for any and all such hazardous materials or substances, shall at all times remain with Customer. Customer shall be responsible for the removal, handling and disposal of all hazardous materials and substances in accordance with all applicable Governmental Regulations. Customer shall defend, indemnify, reimburse and hold harmless Daikin Applied and its officers, directors, agents, and employees from and against any and all claims, damages, costs, expenses, liabilities, actions, suits, fines and penalties (including without limitation, attorneys’ fees and expenses) suffered or incurred by any such indemnified parties, based upon, arising out of or in any way relating to exposure to, handling of, or fees and expenses) suffered or incurred by any such indemnified parties, based upon, arising out of or in any way relating to exposure to, handling of, or disposal of any hazardous materials or substances, including but not limited to asbestos, in connection with the services performed hereunder. Daikin Applied shall have the right to suspend its work at no penalty to Daikin Applied until such products or materials and the resultant hazards are removed. The time for completion of the work shall be extended to the extent caused by the suspension and the contract price equitably adjusted. Daikin Applied reserves the right to engage others in a subcontractor status to perform the work hereunder. 11. Customer agrees to provide Daikin Applied personnel with the usual required utilities (water, electricity, compressed air, etc.) and special tools and equipment normally used for such services unless restricted specifically in the quote. Customer agrees to ensure that sufficient service access space is provided. Daikin Applied shall not be held liable for failure or damage to any equipment caused by power interruptions, single phasing, phase reversal, low voltage, or other deficiencies beyond the control of Daikin Applied. 12. This agreement does not include responsibility for design of the system (unless specifically included), obsolescence, electrical power failures, low voltage, burned-out main or branch fuses, low water pressure, vandalism, misuse or abuse of the system(s) by others (including the Customer), negligence of the system by others (including the Customer), failure of the Customer to properly operate the system(s), or other causes beyond the control of Daikin Applied. 13. In the event that Daikin Applied is required to make any repairs and/or replacements or emergency calls occasioned by the improper operation of the equipment covered hereby, or any cause beyond Daikin Applied’s control, Customer shall pay Daikin Applied for the charges incurred in making such repairs and/or replacements or emergency calls in accordance with the current established Daikin Applied rates for performing such services. 14. Daikin Applied shall not in any event be liable for failure to perform or for delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any Governmental Authority or of Customer, riot, war, embargo, fuel or energy shortage, wrecks or delay in transportation, inability to obtain necessary labor, materials, or equipment from usual sources, or due to any cause beyond its reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time of completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. If the materials or equipment included in this Proposal become temporarily or permanently unavailable for reasons beyond the control of Daikin Applied, Daikin Applied shall be excused from furnishing said materials or equipment and be reimbursed for the difference between cost of materials or equipment unavailable and the cost of an available reasonable substitute. 15. Daikin Applied shall not in any event be liable to the Customer or to third parties for any incidental, consequential, indirect or special damages, including but not limited to, loss of production, loss of use or loss of profits or revenue arising from any cause whatsoever including, but not limited to any delay, act, error or omission of Daikin Applied. In no event will Daikin Applied’s liability for direct or compensatory damages exceed the payment received by Daikin Applied from customer under the instant agreement. 16. Daikin Applied extends the manufacturer’s warranties on all parts and materials and warrants labor to meet industry standards for a period of thirty (30) days from the date performed, unless a longer duration is expressly stated elsewhere in this Agreement. Daikin Applied expressly limits its warranty on Customer’s Equipment to cover only that portion of Equipment which had specific Services done by Daikin Applied. These warranties do not extend to any Equipment or service which has been repaired by others, abused, altered, or misused, or which has not been properly maintained. THESE WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THOSE OF MERCHANTABILITY AND FITNESS FOR SPECIFIC PURPOSE, WHICH ARE HEREBY SPECIFICALLY DISCLAIMED. 17. Each of us agrees that we are responsible for any injury, loss, or damage caused by any negligence or deliberate misconduct of our employees or employees of our subcontractors. If any of our employees or those of our subcontractors, cause any injury, loss or damage in connection with performing their duties under this agreement, the responsible party will pay for all costs, damages, and expenses, which arise. Each of us agrees to defend and hold harmless the other party, its officers, directors and employees, from and against all claims, damages, losses and expenses, including but not limited to attorney’s fees and court costs, arising out of or resulting from the performance of work hereunder, to the extent that such claim, damage, loss, or expense is caused by an active or passive act or omission of the indemnifying party or anyone directly or indirectly employed by that party, or anyone for whose acts that party may be liable. 18. This Agreement shall be binding upon and inure to the benefit of each party’s respective successors, assigns and affiliates. This Agreement is governed by and construed in accordance with the laws of the State of Minnesota. 1 Date: July 27, 2017 Project: #18322 Yorkville Public Library c/o Dixie Debord Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 Phone: (630) 553-4354 Mobile Phone: Home Phone: Alt Phone: Fax: E-mail: dldebord@yorkville.lib.il.us Metal Roof Water running over outside edge of metal roof and deteriorating siding. Recommend installing metal collection box and downspout. SCOPE OF WORK The following service work will be done: • Customer fabricate and install metal collection box along with downspout to catch and drain water down to ground. ROOF SYSTEM WARRANTY All roofing work will be done in accordance with manufacturers specifications and NRCA Good Roofing Practices. 1-year warranty This warranty only applies to the proposed roofing repair work, not to the roof as a whole. However, if there are other le ak areas (other than the ones already fixed on the roof surface) those areas would be addressed at a later time at a time and material s basis of $95 per man hour. PRICE INITIALS______ $1,190.00 ALTERNATIVE # 1 - $9,500.00 INITIALS______ Snow Retention Bar: • Remove existing plastic snow guards. • Supply and install Dyna-Gurad metal snow retention bar to specific locations, over entry way and AC units, approxiamtely 100 feet. • Site visit with property manager will be made to review specific installation locations. 2 TERMS OF PAYMENT Payment Upon Completion If payment is not received within 30 days, 2% interest per month will begin to accrue. All quotes within this proposal shall be good for a period of 30 days. All materials and workmanship will be carried out according to standard roofing practices. Any alterations in the above stated contract will be submitted in writing for prior approval. All agreements are contingent upon strikes, accidents or delays beyond our control. Our workers are fully covered by Workman’s Compensation and Liability insurance. Showalter Roofing Service, Inc. is fully licensed, bonded and insured. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be as stated in the terms of this agreement. All work will be carried out in a timely fashion. SRSI will only be responsible for damages in as much as they were negligent to carry out their work in a professional manner. SRSI will not be responsible for ponding water on low slope roofs, We will also not be responsible for the following items: leakage due to ice damming, damage to driveways, damage to items left in the attic area, clean up of attic area due to space boards, nail pops or cracks caused by the removal and replacement. Sincerely, Willi Kindler Showalter Roofing Service, Inc. Rising to Great Heights to Serve You! Acceptance:__________________________________________ Date:____________________ Project #18322 902 Game Farm Road, Yorkville, IL 60560 3 Detail Pictures Detailed Description 4 Detail Pictures Detailed Description