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Adhoc City/School Packet 2003 12-04-03 _`�0© car` United City of Yorkville EST. , '���1836 6County Seat of Kendall County 800 Game Farm Road .4 + CO Yorkville, Illinois 60560 Q 1'l G1 Q Phone:630-553-4350 71 .:i.e. vim= Fax:630-553-7575 `&LE ‘v AGENDA ADHOC CITY/SCHOOL Thursday, December 4, 2003 5:30 p.m. City Conference Room Revised: 12/2/03 Committee Members: Dave Dockstader, John Evans, Bob Pilmer, Van Truman, Heather Fiala, Wanda Ohare, Paul James, Mayor Prochaska, Tony Graff, Laura Brown 1. Minutes for Approval/Correction: November 13, 2003 2. Intergovernmental Agreement 3. Joint Services 4. Article Regarding "Partners in Property" 5. Additional Business • Page 1 of 3 UNITED CITY OF YORxVILLE DRAFT AD HOC CITY/SCHOOL COMMITTEE MEETING THURSDAY,NOVEMBER 13,2003 5:30 P.M. In Attendance: City Parks Art Prochaska—Mayor Van Truman—Park Board Wanda Ohare—Alderwoman Ward III Heather Fiala—Park Board Tony Graff—City Administrator Laura Brown- Executive Director of Parks &Recreation Schools Dave Dockstader— School Board Bob Pilmer— School Board John Evans—Athletic Director Guests: Tony Scott—Kendall County Record Newspaper MINUTES FOR APPROVAL None. INTRODUCTIONS The members introduced themselves and stated what organization they represented. MISSION AND EXPECTATIONS Mayor Prochaska asked the committee what they felt they would like to accomplish. Mr. Dockstader stated that he would like to see the city and schools have a fresh start and put the problems of the last six months behind everyone. He stated that he would like to see city/school facilities used 24 hours/day and payment for facility use to be equitable. Mayor Prochaska agreed that services and facilities should be used in the best way to benefit both the city and schools. Mayor Prochaska felt that today's needs should be reviewed as well as future needs for both schools and parks and that facilities could be built with the maximum use for everyone in mind. Mr. Dockstader noted that the gym at the new school on Route 126 was designed to have outside access without going into the school so that it can be used by outside sources. Alderwoman Ohare asked if there were any plans for a second gym at the high school and Mr. Dockstader stated that there is a School Board Ad Hoc looking into this and the next addition could be a field house. Ms. Brown stated that she hoped the committee could work on how to deal with current amenities as well as future ones, land use, building use and the joint trade of services such as landscaping,upkeep, etc. She hoped these things could be dealt with smoothly. Page 2 of 3 She also stated that the Park Master Plan for new parks and trails could be tied into new school Iocations. The Committee discussed the agreement between the School District and the City. Mr. Dockstader stated that he had questions about the agreement and would like to see a plan created for after the term of the agreement. Mayor Prochaska state that by using the Park Master Plan along with School District input, a draft of a better agreement for facilities and services might be reached. It would also be good to develop a plan while funds are available from developers. Mr. Graff stated that developer fees could be used to cost share between the two groups. This would help to keep taxes down. PROPOSED AND APPROVED SCHOOL/PARK SITES Ms. Brown distributed a handout listing proposed developments that will have School/Park sites. They are: • Fisher Property—Kimball Hill Homes—park site 12.56 acres— school site 15 acres • Raintree Village—Concord Hones—park site 15.044 acres— school site 15.044 acres • Windett Ridge/Dhuse—Wiseman Hughes—park site 5.29 acres—school site 10 acres—with an additional 7 acres Windett Ridge Park and a trail system • Westbury Village—Ocean Atlantic—park site 5 acres— school site 15 acres • Grande Reserve—MPI—park site 12 acres and school site 12 acres Mayor Prochaska suggested taking a look at the School District's needs to determine what type of facilities can be worked on jointly. Mr. Dockstader stated that the exact future needs of the district have not been determined yet however there is a School Growth Ad Hoc Committee working on this. He stated he would get more information and bring it to the next meeting. He also stated that it might be beneficial to present the City's future needs to the Growth Ad Hoc Committee so this information can be used in their planning. Mr. Graff agreed that the City needs recommendations from the School District as to what facilities should be built near school sites. He noted that City Planner Mike Schoppe is working with School Superintended Dr. Engler on facility sites. Ms. Brown gave an example on how the city and schools can work together at these sites. She suggested that when the parks are developed before the schools, the school property be graded for athletic use until a school is built. There was discussion on who would maintain the property until the building is built and at whose cost. Mr. Dockstader suggested that there are different methods of compensation for these services such as an exchange of services between the two parties. Mayor Prochaska noted that he has complaints from citizens regarding payment between the city and the district because resident's tax dollars pay both groups. The committee discussed the cost of services and budgets. Mayor Prochaska suggested that each group present costs for specific uses such as rooms, computers,police officers,janitors, etc. and bring this information to the next meeting for discussion. Page 3 of 3 The committee discussed the Hoover Boy Scout Camp and the possibility of using it for educational purposes as well as recreational. Ms. Brown noted that there is a swimming pool on the property which could possibly be used for school purposes. The committee discussed recreational trends. Mr. Evans noted that schools now offer athletic activities such as weight training and aerobics. Changing trends may create a need for a pool and a swim team in the future. He also noted that field botany classes are becoming popular so a facility such as Hoover can be used for academic studies. Mayor Prochaska asked for suggestions for discussion at the next meeting. Mr. Truman asked for information regarding school standards for athletic facilities such as what facilities are typical to elementary or high schools. He also asked for input on pool facilities so this could be used as a reference tool. He noted that other suburbs have agreements between the city and school with regards to facility use, shared capital for maintenance and equipment for facilities. He stated he would bring examples to the next meeting. Ms. Brown stated she would like to discuss immediate needs such as a swimming pool. These needs could be identified so both groups could work together for future goals. Mayor Prochaska suggested reviewing the current agreement between the City and School District so that they could begin planning for a future agreement. Ms. Brown distributed copies of the current agreement. Mr. Graff suggested discussing the schools expectations from the agreement because he felt they may be different that the City's. Ms. Brown noted that a new agreement for the use of sports field is needed. She received a letter from Dr. Engler stating that the district doesn't want to use city fields. It was decided to discuss the current agreement and immediate needs at the next meeting which was tentatively scheduled for December 4, 2003 at 5:30 P.M. ADDITIONAL BUSINESS None. The meeting was adjourned at 6:30 P.M. Minutes respectfully submitted by: Jackie Milschewski, City Clerk Note: Tape malfunctioned f� • United City of Yorkville r�� -a County Seat of Kendall County I EST. zt =\ 1836 800 Game Farm Road ,< 1, COYorkville, Illinois 60560 p III�•�m�k� O Phone:630-553-4350 1,_ k•mm�cw vim= Fax:630-553-7575 to ‘‘'' AGENDA ADHOC CITY/SCHOOL Thursday, December 4, 2003 5:30 p.m. City Conference Room Committee Members: Dave Dockstader, John Evans, Bob Pilmer, Van Truman, Heather Fiala, Wanda Ohare, Paul James, Mayor Prochaska, Tony Graff, Laura Brown 1. Minutes for Approval/Correction: None 2. 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Administrators could earn more from studying how good leaders realr"{:, ly make decisions—not with an autocratic leadership A =lv" ra � r4Y���x �f style implied by the popular saying,but by relying on a council and community consensus to achieve goals or #' � address problems. z �� 'h = - " �' ` Recreation managers often use the same model of d x` y .str h diffused leadership and cooperation, particularly when a jl A facing the great challenge of land acquisition. y � � . lr' 't' r '� r ` ey }fir �, ,,, r4 �' Obtaining new land is one of the most invigorating _ , � i j y� 5x �, y and challenging projects for recreational facility man- 1111 an �� � ° "°'� i�4 _� ,�,.,.1Tw�'"ter+ agers. The acquisition of a new park site will change w; programming and affect budgets for the life of an f �" organization. And increasingly, parks are turning to L_„ partnerships to help share the load of acquiring and operating new park land. I r Park partnerships are nothing new, of course. Most P „S Parking Soccer Field people probably played on a neighborhood playground outside the local public school, where the swings andIt monkey bars were available for nearby families after school hours. Many local parks were purchased or expanded hb.y 29th Avenue N private groups. The same approach has preserved is- toric lands as well; in 1858, the Mount Vernon Ladies' z i Association protected George Washington's estate almost six decades before the National Park Service a beganpreservingAmerica's treasures. F g t= Over the last decade, the ambition, scope and inte- gration 3 gration of partnerships have proceeded at a dizzying pace. It is not unusual fora single new park facility or Photo at top:The Jordan Park School of Extended Learning in Minneapolis will share athletic fields,a public park and indoor space with the Minneapolis Parks Department. playground to be the handiwork of a dozen public,pri- P vate and corporate organizations. "It's hard to think of a park agency in the country Site plan:Gathering places inl schools such as this one at the Jordan Park School of Extended Learning in Minneapolis are that doesn't have at least some sort of friends of the designed so they can be easily shared by the school and the public. 18 November 2003 RECREATION MANAGEMENT www.RecManagement.com park group or other partnership as part of its operation," says Christopher unique design process for itsparks program. Administrators and staff are Walker, a senior researcher with the Urban Institute. trained in design principles of a park. They then lead students,helping them Such partnering has allowed recreational programs to continue to improve design the playground. Rae says the students never fail to amaze her with and advance in the United States despite a budget crisis of historic propor- their ideas and their enthusiasm for designing good playgrounds. She says in tions at the state level, and to a lesser degree in the federal and local gov- one of the parks, the children wanted play areas devoted to younger children ernments. and older children, so each would be safe and feel comfortable on the play- Partnering poses unique challenges and frustrations. Obviously, partner- ground. ships diffuse control of any project or program. They can add layers of corn- "We developed a playground with a multiple play structure, so both plexity.Customers may already feel park districts—particularly large park dis- younger and older children would have their own areas,"Rae says. "The chi) tricts—are overly bureaucratic, Walker notes. Clients experience, perhaps dren really were very insightful." rightly, a lack of patience for the politics of fractious stakeholders when it TPL staff and a landscape architect work with the stakeholders to finalize makes playing in a rec league or signing up for a yoga class more cumbersome. the design. Rae says the multiple partnerships, particularly with the cornmu Still, partnered capital programs can have profound benefits. When estab- nity, result in playgrounds that community members value. This leads to lished as part of a general community improvement plan, new park space can reduced vandalism and maintenance because the children care about a play- be an economic engine instead of a property-tax black hole. grounds they helped create. PRIVRTE REiD COMMUEIT'i1 GROUPS, SCHOOLS REiD PRRKS THE unsEEf STREIIGTH In many ways, school/park partnerships are the most natural of collabora- In a 1999 report Walker wrote for the Urban Institute, "Parks and tions. Schools need recreational facilities; parks serve young people. Partnerships,"he notes that private philanthropic organizations and commu- However, the very closeness of the relationship tends to highlight the nity development corporations are a key area of vitality for the national economy. From 1977 to 1994, the nonprofit sector grew at a rate roughly 1�Pavilions • ��� , twice that of for-profit business or gov- ,S 1' �o !tut:7A °"�°° ernments. , ° , ,, o v D �! sot�7 ,tctdoort 5tote An area of particular vitality over � ' ,r] �' 11111111111111111111 rkerwn.d- modem tSeareh Naw Products I Fhnm6nu!UsFAtls the last decade is the land conservan- ALL FOR FREE CATALOG 1-800-323-5664 x180 cy movement. While the Trust for t; Public Land may be perceived as sim ply saving land from development, it , r 1 '' works to provide passive and active ace particularlyin urban ,'. * 4111, Igemr21 greensp ) areas. f•r um r ' Walker says that the Trust for Public �wM1,}���ut"' ' „ ' >-� �' ,,, i � Iz' Land is a model agency for showing 1410- � �' i how nonprofits can support local part- ' > j' ` -• ! x'111 1 BIIII'��l ��� � � nerships. The group is particularly •-- skilled at bringing know-how and p „ to local projects. ,s ll�l R kik a ' YI lr 3 �.'t# partnership-building P ] �, t �i� .m1M ;>, Private groups often can be much '; �J . . n J . more effective and stealthy at obtainr ing land without the strictures of pub- • lic bidding. s "They are a great example of raising " ,, money nationally and investing local- 115111 ly," Walker says. "And they can move nimbly for governments that can't Vixen Hill offers modular Gazebos&Pavillon,.Products arrive „ factory direct by common carrier for simple one day instIDation. o Ptoduct always move as fast. "1C�e"' Thousands Y -' Vixen Hill Manufacturing Company has set the standard for the See A great example is the Trust for industry and are recognized worldwide.Call for a free catalog. Public Land's Newark City Spaces Vixen Hill Gazebos&Pavilions 800-423-2766 WWW.b e i s o n■c o n1 Program. (There is also a related pro- Main Street, Elverson Pennsylvania[195201 vixenhill@vixenhill.com gram in New York.) The program Write 120 on reader inquiry fax card Write 121 on reader inquiryfax card seeks to enrich community, open space and recreation in an urban area �, . ,, «,,1 p ,d x 'k.: �irfr 4tta� �� : k k k !P° T a rgi - 4 t that often needs more of all three. Begun in 1995, the program has built a Yx x , �'' � ,�•, x- .43 ,{a.. ' ,. .k, "° i _ . `'rtlrray �^ seven playgrounds for schools. The ;„ Program has three additional play g � The First` Doak fof n Kind. grounds in process, including the pro- gram's first city-owned community Y Y Last' Dok,'a at u _ ' Ever Need. You llt park. The unique program uses a melange e4 of federal, state, city and school fund � 9 E , Easy to assemble ing as well as private philanthropy. , r '"' 4 `fit s dr 1,,,t r i 4 • And that is onlythe beginning. TPL7 ri `` ", Low maintenance ";`44.„,'„..: �� pry; t k ,7 c' v"r ny �r acts somewhat like the conductor ofr t r • Durable all the partners and stakeholders, • Modular 4,1 gnr t` (� �" i'!. including local children and commu- Y t> ( ��'� • Safe and fun �'a �, F{l? , # j` • SYt . �z Sup , nity volunteers. • Versatile accessories Leigh Rae, the Trust's New Jersey 1 field office director, says choosing vol ' ' 1 1---- • Variety of anchoring options unteers who have enthusiasm and ` commitment is critical to a successful partnership. "We work really hard to be careful `= about how we pick our parks," Rade M �octc says. "We try to work with established ' i ` community groups. Usually they have a � w" l 1.800.654.8168 already expressed a strong interest in1."� t .„I i www ez-dock.com having a project before we come into , ' � � it.„ a ° __ n�, •` DAM.°`®""ADW1'PowE0.1NG The Trust for Public Land uses a '` poor Write 122 on reader inqfax card www.RecManauirygement.com RECREATION MANAGEMENT November 2003 1 9