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City Council Packet 2017 09-05-17 special meetingciry United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 a Telephone: 630-553-4350 www.yorkville.il.us e ' yy NOTICE I, Mayor Gary J. Golinski, call a Special City Council meeting on Tuesday, September 5, 2017 at 5:45 p.m.,pursuant to the Open Meetings Act(5 ILCS 120/). The agenda for this meeting shall include the following: 1. Call to Order 2. Roll Call 3. Establishment of Quorum 4. Citizen Comments 5. Business a. Well No. 9 Rehab Authorization 6. Adjournment Dated this 1St day of September, 2017. Mayor Gary J. ( olinski Jz a United City of Yorkville 800 Game Farm Road EST ' Yorkville, Illinois 60560 y Telephone: 630-553-4350 www.yorkville.il.us AGENDA SPECIAL CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 5:45 p.m. Tuesday, September 5, 2017 1. Call to Order 2. Roll Call 3. Establishment of Quorum 4. Citizen Comments 5. Business a. Well No. 9 Rehab Authorization 6. Adjournment Lisa Pickering From: Bart Olson Sent: Friday, September 01, 2017 3:46 PM To: Jori Behland; Lisa Pickering Cc: Eric Dhuse; Erin Willrett; Rob Fredrickson; kfo@kfoassoc.com; Gary Golinski Subject:FW:Yorkville Well 9 Eric - no memo needed. This will be fine. Before Tuesday, I'll need Tom Healy to tell us if he'll need a formal authorization letter for signature (similar to how we've done the last two pieces). If so, I'd just like to make sure that's complete and in line with your email below by Tuesday evening. Jori and Lisa - you can place this email verbatim in the packet as the backup material. Bart Olson, ICMA-CM City Administrator United City of Yorkville 630-553-8537 direct 630-553-4350 City Hall 630-308-0582 cell bolson@yorkville.il.us City of Yorkville 2.0: Facebook, Twitter, and YouTube Original Message----- From: Eric Dhuse Sent: Friday, September 01, 2017 3:42 PM To: Bart Olson; kfo@kfoassoc.com; Rob Fredrickson; Erin Willrett Subject: RE: Yorkville Well 9 Bart, With the retrieval of the pump, motor and pipe, we now need to take the next step in the repair of well 9. I would recommend that we proceed with phase III of the well 9 emergency repair and authorize Layne to proceed with the following work items: Disassemble, clean & inspect pump in yard, est. 3,300.00 Conduct 2nd TV survey to look for any remaining pump components, lump sum 1,700.00 Hypot test the power cable, lump sum 675.00 Potential extra cleaning of pipe for deeper inspection, due to failed connection(are there others?), 6 hrs. @ $355/hr. 2,130.00 More thorough inspection of 400HP Byron Jackson Type H motor, due to the fall to bottom, est. 975.00 More thorough inspection of Byron Jackson cast iron bowl, due to the fall to bottom, est. 8 hrs. @ $177/hr. 1,416.00 1 Demobilize phase II equipment including 10" pipe, truck and large crane to unload at shop 4,712.00 ESTIMATED TOTAL 14,908.00 Once this phase is complete, we will be able to get firm cost estimates to repair and reinstall the well assembly. If you have any questions or need further information, please let me know. I can cut and paste this to a memo if needed. thanks, Eric Original message -------- From: Tom Konen <tkonen@yorkville.il.us> Date: 8/31/17 3:10 PM (GMT-06:00) To: Eric Dhuse <edhuse@yorkville.il.us> Cc: Bart Olson <BOlson@yorkville.il.us>, Brad Sanderson <bsanderson@eeiweb.com>, Rob Fredrickson <rfredrickson@yorkville.il.us> Subject: FW: Yorkville Well 9 From: Thomas Healy [mailto:Tom.Healy@Layne.com] Sent: Thursday, August 31, 2017 8:58 AM To: Tom Konen Cc: Michael McDonald Subject: Yorkville Well 9 Tom: I figured I should come up with estimates for the next phase, as we seem to have the separated components out of the well and perhaps will be done with Phase 2, at the end of today. The next step is to clean and inspect all of the pump components, so that an accurate pump repair estimate can be done. This normally involves the mobilization of the complete pump to our Aurora yard for cleaning, disassembly and inspection. For Phase 3, I estimate the following costs: 0 Load all fishing equipment, 10" pipe, motor, bowl, cable, etc.; haul to our yard, & unload Large Crane - 8 hrs. @ $589/hr. 4,712.00 2 0 Disassemble, clean & inspect pump in yard, est. 3,300.00 0 Conduct 2nd TV survey to look for any remaining pump components, lump sum 1,700.00 0 Hypot test the power cable, lump sum 675.00 0 Potential extra cleaning of pipe for deeper inspection, due to failed connection(are there others?), 6 hrs. @ $355/hr. 2,130.00 0 More thorough inspection of 400HP Byron Jackson Type H motor, due to the fall to bottom, est. 975.00 0 More thorough inspection of Byron Jackson cast iron bowl, due to the fall to bottom, est. 8 hrs. @ $177/hr. 1,416.00 TOTAL PHASE 3 ESTIMATE 14,908.00 Tom, this process is always so hard to be totally right on, as we may see things as we do the work that require attention and some added work. But I have tried to be conservative here. Also, we discussed using the Well 4 rates from last year but they all do not really apply here. First, the labor rates went up slightly last fall and some parts of this work scope are not the same or don't apply here. Like the mob of the pump to our yard - it is much more involved on this job. If you have any questions, please give me a call. THOMAS P. HEALY, P.E. General Manager - Great Lakes Group LAYNE I water + mineral + energy 721 W. Illinois Ave. - Aurora, IL 60506 Office: 630-897-6941 1 Cell: 708-514-22331 Fax: 630-897-6976 tom.healy@layne.com<mailto:tom.healy@layne.com> I layne.com 3