Library Board Packet 2017 09-11-17
Agenda
Yorkville Public Library
Board of Trustees
September 11, 2017 - 7:00 pm
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment Friends of the Library seek approval for Mini-Golf
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director
10. City Council Liaison Update
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business Painting progress report
Daikin chiller control panel proposal –
$2,900.00
Elevator contract proposal - Suburban (references)
Existing elevator contract – Thyssenkrupp
13. New Business
14. Executive Session
For the appointment, employment, compensation, discipline, performance or
legal counsel for the public body, including hearing testimony on a complaint lodged
against an employee of the public body, or against legal counsel for the public body
to determine its validity.
15. New Business (cont’d)
16. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, August 14, 2017, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Russ Walter and a quorum was established.
Roll Call:
Theron Garcia-yes, Jason Hedman-yes, Carol LaChance-yes, Wamecca Rodriguez-yes, Russ Walter-
yes, Darren Crawford-yes, Krista Danis-yes
Absent: Susan Chacon
Library Personnel
Shelley Augustine, Director Adult Services
Dixie DeBord, Director Technical Services
Others Present:
Joe Plocher, Alderman/Liaison Belem Werderich
Beth Gambro, former Board member Wally Werderich
Tyler Bachman, WSPY Anita Werderich
Tony Scott, Shaw Newspapers Tom Lindblom
Recognition of Visitors:
President Walter recognized the visitors. A certificate of appreciation was presented to Ms. Anita
Werderich, age 10, who raised money from her lemonade stand and presented the proceeds to the
library.
Amendments to the Agenda: None
Minutes: July 8, 10, 15, 22, 2017
Ms. Rodriguez moved and Mr. Crawford seconded the motion to approve all sets of minutes as
presented. Unanimous voice vote approval.
Correspondence:
President Walter read correspondence from Board member Kate Elder stating that she is resigning from
the Board due to work obligations. He has notified the Mayor that a replacement is needed.
Public Comment:
Ms. Gambro presented information about a reading program “1 Book, 1 Community” and handed out a
flier. One book (of beetles and angels) is being read throughout the community and book discussions
will be held. She also gave the book to each Board member.
Page 1 of 4
Unfinished Business: (out of sequence)
Painting Progress Report
Tom Lindblom reported on the library painting project. The painting was started one week ago, but
nine days were lost due to rain and there was a delay in the arrival of a lift. The contractor had
requested a partial payment, however, the library will be unable to approve until at least next month
and it is hoped the entire project will be done then.
Staff Comment: None
Report of the Treasurer:
Mr. Walter presented highlights of the report and said approximately half of the tax revenue has been
received. Mr. Hedman questioned the approximate $900 paid to Sound Inc. for 3 months. It was noted
there were other charges covered in this amount also. Book fines were up, while subscriptions were
down. Trustee Hedman also questioned the budget being at 25% of the FY while the budget is at 29%
of the salaries with no Director. It is due to the increase of salaries and the former Director payout,
which occurred after the budget approval.
A motion was made by Trustee Rodriguez and seconded by Trustee Walter to pay the bills as follows:
$25,312.11 Accounts Payable
$30,024.35 Payroll
$55,336.46 TOTAL
Roll call: Garcia-yes, Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-yes, Crawford-yes,
Danis-yes. Passed 7-0.
Report of the Library Director:
Ms. DeBord reported on a PrairieCat meeting and programs. She acknowledged the many businesses
that had contributed coupons for kids following the summer reading programs. She also recognized
the teen volunteers, the Fox Valley Therapy Dogs and volunteer time from Trustee Garcia for dance
classes. An additional $335 was received in memory of Kay Livingston. Ms. Augustine summarized
programs to be held this month and those that are upcoming.
City Council Liaison
Alderman Plocher said the special census showed 2,000 more residents so about $90,000 additional
money will be coming from the State. The population is now at 19,000. Windett Ridge and Autumn
Creek were counted in the census. In another matter, he said the Inter-Governmental Agreement may
need to be revised when the new Director is chosen.
Standing Committees:
Community Relations-5K Run
Ms. Rodriguez said it is very important to publicize the event and asked others to assist by sharing on
Facebook and other media outlets. Information has also been sent to WSPY, Patch, Record and
library e-newsletter. It is also on the Fox Valley Public TV and will be recorded as part of the
Hometown Days package according to Mr. Crawford. Ms. Rodriguez reported on other items needed
for the race and said there are 2 sponsors. She said many runners will register on the race day and it is
hoped to have 50 particpants. Parking was also discussed.
Page 2 of 4
Unfinished Business:
Daikin Chiller Control Panel Proposal-$2,900.00
Daikin Maintenance Agreement $2,980.00 (from New Business)
Mr. Walter referred to an email that Daikin sent, recommending replacing the unit. A cost breakdown
previously requested was given. Ms. DeBord said the unit shorts out when it rains and she must
manually restart it at the control box. Mr. Crawford said this is very dangerous due to high voltage and
should not be done. It was requested the error codes be noted on the control board. He said Daikin
should inspect the cabinet, sensors and wiring. Ms. Rodriguez suggested the matter be tabled until next
month so more information can be obtained. Replacing the entire unit would be too costly to consider.
Ms. LaChance moved to table this matter until next month and the motion was seconded and approved
unanimously on a voice vote. This matter and the maintenance agreement with Daikin will be
discussed next month.
New Business:
Elevator Contract Proposal-Suburban
Existing Elevator Contract-Thyssenkrupp
Trustee Elder had researched costs on elevator maintenance costs. Costs and contract durations were
discussed for Thyssenkrupp and Suburban. The contract with Thyssenkrupp expires in January 2018
and they require a 90-day cancellation notice. They would require a 5-year contract and a cost of $215
per month. Suburban requires a 3-year contract with a price of $159 per month. Ms. Rodriguez
questioned if the Director should be dealing with contracts rather than the Board. Mr. Hedman
suggested references should be obtained prior to next month. President Walter moved to table the
elevator contracts until September and Ms. Rodriguez seconded the motion and it was approved on a
unanimous voice vote.
Roof Repair Estimates – Showalter
1. Collection Box & Downspout - $1,190.00
2. Snow Retention Bars - $9,500
President Walter said there is a rotting wall by the courtyard area near the pitched roof. Showalter
Roofing Co. said a collection box and downspout is needed to remediate the problem. A price was also
requested for the plastic points on the roof that prevent snow from sliding off and causing the drains to
pull away. The points are falling off. Mr. Hedman said two more bids should be obtained regarding
the points. Mr. Hedman moved to move forward with approval to spend $1,190 for installation of a
downspout and collection box. Ms. LaChance seconded.
Roll call: Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes,
Garcia-yes. Passed 7-0.
Executive Session:
At approximately 8:16pm a motion was made and seconded by Ms. LaChance and Mr. Hedman,
respectively, to enter into Executive Session for the appointment, employment, compensation,
discipline, performance or legal counsel for the public body, including hearing testimony on a
complaint lodged against an employee of the public body, or against legal counsel for the public body
to determine its validity.
Roll call: LaChance-yes, Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes, Garcia-yes,
Hedman-yes. Passed 7-0.
Page 3 of 4
New Business cont.:
At approximately 8:47pm the Session concluded and the Board resumed their regular meeting. At this
time Ms. Augustine, Ms. DeBord, Alderman Plocher, Tony Scott/Shaw Newspapers and Tyler
Bachman/WSPY returned to the meeting. All Board members originally present were still in
attendance.
President Walter announced that a recommendation had been made in Executive Session to offer the
position of Library Director to Elisa Topper. He made a formal motion to offer the Library Director
position to Elisa Topper, tentatively starting September 1 at a salary of $65,000 plus benefits package
and a 90-day trial period. Ms. Rodriguez seconded the motion.
Roll call: Rodriguez-yes, Walter-yes, Crawford-yes, Danis-yes, Garcia-yes, Hedman-yes,
LaChance-yes. Passed 7-0.
Mr. Walter said a special informational Board meeting will be scheduled for August 21 for staff
members.
Adjournment:
There was no further business and the meeting was adjourned at 8:55pm on a motion by Mr. Walter
and second by Mr. Crawford.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DRAFT
Yorkville Public Library
Special Board Meeting
Monday, August 21, 2017, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Russ Walter.
Roll Call:
Russ Walter-yes, Susan Chacon-yes, Darren Crawford (arr. 7:30pm), Krista Danis-yes, Theron Garcia-
yes, Carol LaChance-yes, Wamecca Rodriguez-yes
Absent: Jason Hedman
Others Present:
Shelley Augustine, Director Adult Services Jennette Weiss, Library Staff
Dixie DeBord, Director Tech Services Cheryl Knox, Library Staff
Joan Knutson, Library Staff Sharyl Iwanski, Library Staff
Becki Sallee, Library Staff Jessica Faedtke, Library Staff
Barbara Manning, Library Staff
Recognition of Visitors: President Walter recognized the guests.
Amendments to the Agenda:
President Walter asked to add two items: the Daikin quote and Library Director candidate's concerns.
It was ultimately decided to discuss the concerns in Executive Session. An Executive Session was
added to the meeting agenda.
Minutes: none
Public Comment: None
Staff Comment: none
New Business:
Discuss the Board's Director Decision
Ms. LaChance stated that Ms. Elisa Topper had been offered the Director position since she met all the
qualifications and scored highest in the ratings. Ms. Garcia had compiled a chart based on ratings from
the Board and staff, which she then briefly reviewed. All three finalists had Director experience.
Concerns were raised that the candidate lives a great distance from the library in the event of
emergency situations, however, it was noted a decision cannot be based on that factor. It was stated
that Mr. Walter is the backup person for after-hour situations, but the list should be updated when the
new Director is hired.
Page 1 of 3
Board members also noted that potential Directors often change jobs frequently to gain the experience
they need to move into that position.
Ms. Rodriguez pointed out that the area is growing and the library needs rebranding. She said some
people patronize other libraries and negative comments about the library were recently placed on social
media by respondents to an original patron post. A library staff member who interacted with this
person said all options had been offered to the patron. Ms. Garcia agreed that the rebranding is
important and pointed out a situation where a new resident was not aware of the library and went to
another library.
Staff also said community involvement is needed from the Director. Mr. Walter stated community
relationships and creative funding are two of Ms. Topper's strengths.
The recent City proposal, possible future district library and Board finances were also briefly discussed.
It was noted that the City Finance Director currently compiles all the financial information for the
Board.
Ms. Rodriguez suggested a postcard or new patron/welcome package is needed. Mr. Walter said the
library e-newsletter should be sent to more people, however, it requires recipient permission. President
Walter suggested the Director could work with realtors to possibly obtain potential new patron
information.
In conclusion, the Board encouraged future staff input and that the Director will be re-evaluated after
90 days. Most library staff then departed the meeting.
Unfinished Business:
Daikin Control Box Quote
President Walter said he had spoken with a Daikin rep after the August 14th Board meeting and the rep
suggested the control box be replaced. Daikin agreed to inspect the entire unit and give two hours of
free diagnostic time to insure the unit is functioning. Since this item was not on the agenda, it was
decided to approve the expense in September. If a malfunction occurs prior to the next meeting, the
staff was authorized to call for repair. Mr. Walter will ask the Daikin rep to honor the quote until the
next meeting.
Executive Session:
At approximately 8:01pm President Walter made a motion and Ms. LaChance seconded, to move into
Executive Session. Mr. Walter read the reason for the session as follows: For the appointment,
employment, compensation, discipline, performance or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body, or against legal
counsel for the public body to determine its validity.
Roll call: Chacon-yes, Crawford-yes, Danis-yes, Garcia-yes, LaChance-yes, Rodriguez-yes, Walter-
yes. Passed 7-0.
At approximately 8:41pm the Executive Session concluded on a motion by Ms. LaChance, second by
Mr. Crawford, and approved on a voice vote, after which the regular meeting resumed.
Page 2 of 3
New Business cont.
Ms. LaChance made a motion to authorize the Board of Trustees President to negotiate with the Library
Director candidate regarding her employment offer. Ms. Garcia seconded the motion. Motion
approved on a unanimous voice vote.
Adjournment:
There was no further business and Ms. LaChance moved to adjourn the meeting and Mr. Walter
seconded. Unanimous voice vote approval. Adjourned at 8:43pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 3 of 3
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Page 1 of 9
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Page 2 of 9
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TOTAL AMOUNT PAID: $786.02Page 3 of 9
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 09/06/17 UNITED CITY OF YORKVILLE TIME: 07:58:23 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/11/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104403 BAKTAY BAKER & TAYLOR 2033052718 08/01/17 01 BOOKS 82-000-24-00-2480 24.46 02 BOOKS 84-840-56-00-5686 757.87 INVOICE TOTAL: 782.33 * 2033074220 08/10/17 01 BOOKS 82-000-24-00-2480 74.42 02 BOOKS 84-840-56-00-5686 187.20 INVOICE TOTAL: 261.62 * 2033075795 08/09/17 01 BOOKS 84-840-56-00-5686 324.36 INVOICE TOTAL: 324.36 * 2033092389 08/18/17 01 BOOKS 82-000-24-00-2480 86.13 02 BOOKS 84-840-56-00-5686 306.39 INVOICE TOTAL: 392.52 * 2033096069 08/21/17 01 BOOKS 82-000-24-00-2480 155.34 02 BOOKS 84-840-56-00-5686 157.09 INVOICE TOTAL: 312.43 * 2033111556 08/25/17 01 BOOKS 82-000-24-00-2480 110.03 02 BOOKS 84-840-56-00-5686 410.52 INVOICE TOTAL: 520.55 * CHECK TOTAL: 2,593.81 104404 BP&T BP&T CO. 01 08/25/17 01 PAINTING EXERIOR OF LIBRARY 82-820-54-00-5495 25,800.00 INVOICE TOTAL: 25,800.00 * CHECK TOTAL: 25,800.00 104405 ERATEFUN E-RATE FUND SERVICES, LLC 168 08/13/17 01 07/01/18-06/30/19 E-RATE 82-820-54-00-5462 250.00Page 4 of 9
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 09/06/17 UNITED CITY OF YORKVILLE TIME: 07:58:23 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/11/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104405 ERATEFUN E-RATE FUND SERVICES, LLC 168 08/13/17 02 CONSULTING SERVICES ** COMMENT ** INVOICE TOTAL: 250.00 * CHECK TOTAL: 250.00 104406 KINGSONS KING & SONS MONUMENTS 082317 08/23/17 01 2 MEMORIAL BRICKS 82-000-24-00-2480 60.00 INVOICE TOTAL: 60.00 * CHECK TOTAL: 60.00 104407 MIDWTAPE MIDWEST TAPE 95284174 08/04/17 01 DVD 82-000-24-00-2480 14.99 INVOICE TOTAL: 14.99 * 95311530 08/15/17 01 AUDIO BOOK 82-000-24-00-2480 39.99 02 DVD 84-840-56-00-5685 22.99 INVOICE TOTAL: 62.98 * 95326184 08/21/17 01 AUDIO BOOK 82-000-24-00-2480 39.99 INVOICE TOTAL: 39.99 * 95344286 08/28/17 01 AUDIO BOOKS 82-000-24-00-2480 69.98 02 DVDS 84-840-56-00-5685 45.98 INVOICE TOTAL: 115.96 * CHECK TOTAL: 233.92 104408 PRAIRCAT PRAIRIECAT 5499 08/24/17 01 EXPRESS LANE LICENSE 82-820-54-00-5468 372.60 02 MAINTENANCE THROUGH 06/30/18 ** COMMENT ** INVOICE TOTAL: 372.60 * CHECK TOTAL: 372.60Page 5 of 9
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 09/06/17 UNITED CITY OF YORKVILLE TIME: 07:58:23 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/11/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104409 PSNRBLAW PEREGRINE, STIME, NEWMAN, 58335 08/24/17 01 07/01/14-06/30/17 GENERAL 82-820-54-00-5462 412.50 02 LEGAL SERVICES ** COMMENT ** INVOICE TOTAL: 412.50 * CHECK TOTAL: 412.50 104410 RACETIME RACE TIME N0902 09/05/17 01 BOKK-IT 5K TIMING 82-000-24-00-2480 481.81 INVOICE TOTAL: 481.81 * CHECK TOTAL: 481.81 104411 SOUND SOUND INCORPORATED R150724 08/14/17 01 09/01/17-11/30/17 MAINTENANCE 82-820-54-00-5462 291.00 02 FOR PHONE & VOICE MAIL SYSTEM ** COMMENT ** INVOICE TOTAL: 291.00 * CHECK TOTAL: 291.00 104412 YOUNGM MARLYS J. YOUNG 071517 08/08/17 01 07/15/17 MEETING MINUTES 82-820-54-00-5462 194.25 INVOICE TOTAL: 194.25 * 072217 08/09/17 01 07/22/17 MEETING MINUTES 82-820-54-00-5462 160.75 INVOICE TOTAL: 160.75 * 081417 08/14/17 01 08/14/17 MEETING MINUTES 82-820-54-00-5462 83.00 INVOICE TOTAL: 83.00 * 082117 08/30/17 01 08/21/17 MEETING MINUTES 82-820-54-00-5462 78.00 INVOICE TOTAL: 78.00 * CHECK TOTAL: 516.00 TOTAL AMOUNT PAID: 31,011.64Page 6 of 9
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION16,535.22$ -$ 16,535.22 1,782.50$ 1,213.39$ 19,531.11$ FINANCE9,270.01 - 9,270.01 1,015.48 694.87 10,980.36$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 11, 2017POLICE104,839.62 3,027.82 107,867.44 582.07 8,012.17 116,461.68$ COMMUNITY DEV.16,605.06 - 16,605.06 1,643.42 1,239.75 19,488.23$ STREETS14,193.07 - 14,193.07 1,408.14 1,048.58 16,649.79$ CENSUS695.93 - 695.93 - 53.24 749.17$ WATER15,827.37 160.48 15,987.85 1,551.01 1,166.18 18,705.04$ SEWER8,171.35 - 8,171.35 897.03 619.15 9,687.53$ PARKS20,533.93 63.85 20,597.78 1,935.82 1,518.09 24,051.69$ RECREATION11,468.77 - 11,468.77 1,089.96 846.42 13,405.15$ LIBRARY13,165.52 - 13,165.52 672.00 980.95 14,818.47$ TOTALS231,305.85$ 3,252.15$ 234,558.00$ 12,577.43$ 17,392.79$ 264,528.22$ TOTAL PAYROLL264,528.22$ Page 7 of 9
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$CLERK583.34 - 583.34 8.98 44.61 636.93TREASURER83.34 - 83.34 8.98 6.36 98.68ALDERMAN3,700.00-3,700.00-271.753,971.75UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 25, 2017ALDERMAN3,700.00-3,700.00-271.753,971.75ADMINISTRATION16,535.23 - 16,535.23 1,782.50 1,213.40 19,531.13FINANCE9,270.01 - 9,270.01 999.31 683.41 10,952.73POLICE101,644.39 1,265.40 102,909.79 583.94 7,598.47 111,092.20COMMUNITY DEV.15,975.05 - 15,975.05 1,627.25 1,180.08 18,782.38STREETS13,826.47 - 13,826.47 1,408.57 1,020.55 16,255.59WATER15,501.04 - 15,501.04 1,534.65 1,128.93 18,164.62SEWER8,171.35 - 8,171.35 880.87 607.68 9,659.90PARKS18,833.39 - 18,833.39 1,885.85 1,383.14 22,102.38RECREATION11,484.51 - 11,484.51 1,066.38 847.63 13,398.52LIBRARY13,531.63 - 13,531.63 672.00 1,008.98 15,212.61TOTALS230,048.09$ 1,265.40$ 231,313.49$ 12,459.28$ 17,064.48$ 260,837.25$TOTAL PAYROLL260,837.25$Page 8 of 9
Library CC Check Register (Pages 1 ‐ 3)08/25/2017 $786.02
Library Check Register ‐ (Pages 4 ‐ 6)09/11/2017 $31,011.64
Flex ‐ May 2017 HRA & FSA Fees 07/11/2017
Glatfelter Liability Ins. ‐ Installment #8 08/08/2017 $852.19
First on‐Profit 3rd Qtr Uneployment Ins 08/08/2017 $228.55
Sunlife ‐Aug 2017 Dental Ins 08/08/2017 $338 01
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, September 11, 2017
ACCOUNTS PAYABLE
Sunlife ‐ Aug 2017 Dental Ins 08/08/2017 $338.01
IPRF ‐Sept 2017 Workers Comp 08/08/2017 $967.96
Bank of New York ‐ 2006 Series Bond Pymt 08/08/2017 $588.50
Flex ‐ July 2017 HRA & FSA Fees 08/22/2017 $19.00
Dearborne National ‐ Sept 2017 Life Ins 08/22/2017 $27.84
Dearborne National ‐ Sept 2017 Vision Ins 08/22/2017 $45.71
Nicor ‐ 07/03‐08/02 services 08/22/2017 $384.48
BCBS ‐ Sept 2017 Health Insurance 08/22/2017 $4,691.15
TOTAL BILLS PAID: $39,941.05
DATE
Bi‐weekly (Page 7)08/11/2017 $14,818.47
Bi‐weekly (Page 8)08/25/2017 $15,212.61
TOTAL PAYROLL:$30,031.08
TOTAL DISBURSEMENTS:$69,972.13
PAYROLL
Page 9 of 9
% of Fiscal Year 8%17%25%33%Year-to-Date FISCAL YEAR 2018
ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 August-17 Totals BUDGET % of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 52,665 272,734 10,239 23,713 359,351 645,867 55.64%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 909 - 930 43 1,882 5,250 35.84%
82-000-41-00-4170 STATE GRANTS - - - - - 17,200 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 1,289 654 1,649 604 4,196 8,000 52.45%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 698 1,340 147 531 2,717 6,500 41.80%
82-000-44-00-4422 COPY FEES 248 226 401 520 1,395 2,500 55.81%
82-000-44-00-4439 PROGRAM FEES 60 108 170 25 363 1,000 36.28%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 129 137 161 169 596 800 74.47%
Miscellaneous
82-000-46-00-4690 REIMB-MISCELLANEOUS - - - 691 691 - 0.00%
82-000-48-00-4820 RENTAL INCOME 170 150 109 - 429 2,000 21.45%
82-000-48-00-4824 DVD RENTAL INCOME 157 221 220 438 1,036 2,500 41.44%
82-000-48-00-4850 MISCELLANEOUS INCOME 26 125 68 269 488 1,000 48.76%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 1,903 1,820 1,820 2,049 7,592 26,440 28.71%
TOTAL REVENUES: LIBRARY 58,254 277,516 15,914 29,050 380,734 719,057 52.95%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 16,338 36,858 12,468 12,468 78,131 223,828 34.91%
82-820-50-00-5015 PART-TIME SALARIES 15,098 23,061 14,223 14,230 66,613 232,689 28.63%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,761 3,973 1,344 1,344 8,423 24,435 34.47%
82-820-52-00-5214 FICA CONTRIBUTION 2,339 4,527 1,989 1,990 10,846 34,263 31.65%
82-820-52-00-5216 GROUP HEALTH INSURANCE 13,349 4,104 4,808 4,617 26,878 88,996 30.20%
82-820-52-00-5222 GROUP LIFE INSURANCE 67 22 28 28 145 403 35.97%
82-820-52-00-5223 DENTAL INSURANCE 404 443 253 338 1,437 5,550 25.90%
82-820-52-00-5224 VISION INSURANCE 117 33 46 46 241 670 36.01%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 92 - - 229 320 1,000 32.05%
82-820-52-00-5231 LIABILITY INSURANCE 1,811 1,820 1,820 1,820 7,271 25,440 28.58%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - - - - 500 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - - 42 42 600 6.92%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - 100 - 100 100 100.00%
82-820-54-00-5440 TELECOMMUNICATIONS - - 518 - 518 6,000 8.63%
82-820-54-00-5452 POSTAGE & SHIPPING - 294 - 7 301 500 60.27%
82-820-54-00-5460 DUES & SUBSCRIPTIONS - 1,717 11 468 2,196 12,000 18.30%
82-820-54-00-5462 PROFESSIONAL SERVICES 877 3,691 1,510 5,107 11,185 40,000 27.96%
82-820-54-00-5466 LEGAL SERVICES - - - - - 2,000 0.00%
82-820-54-00-5468 AUTOMATION - - - 3,147 3,147 20,000 15.74%
82-820-54-00-5480 UTILITIES - - 362 384 746 8,480 8.80%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 513 6,560 2,865 - 9,938 50,000 19.88%
82-820-54-00-5498 PAYING AGENT FEES - 1,100 - 589 1,689 1,700 99.32%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 302 570 392 1,264 8,000 15.80%
82-820-56-00-5620 OPERATING SUPPLIES - 1,500 96 664 2,260 10,000 22.60%
82-820-56-00-5671 LIBRARY PROGRAMMING - 193 23 - 216 1,000 21.57%
82-820-56-00-5685 DVD'S - 138 49 - 187 500 37.38%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2018 BUDGET REPORT
For the Month Ending August 31, 2017
1
% of Fiscal Year 8%17%25%33%Year-to-Date FISCAL YEAR 2018
ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 August-17 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2018 BUDGET REPORT
For the Month Ending August 31, 2017
82/820-56-00-5686 BOOKS - 11 - 55 66 1,500 4.38%
82-820-99-00-9983 TRANSFER TO LIB DEBT SERVICE - - - 13 13 3,000 0.43%
TOTAL FUND REVENUES 58,254 277,516 15,914 29,050 380,734 719,057 52.95%
TOTAL FUND EXPENDITURES 52,766 90,348 43,082 47,976 234,172 803,154 29.16%
FUND SURPLUS (DEFICIT)5,488 187,168 (27,167) (18,926) 146,562 (84,097)
BEGINNING FUND BALANCE 489,057
FUND SURPLUS (DEFICIT)146,562
ENDING RESERVED FUND BALANCE 334,198
ENDING UNRESERVED FUND BALANCE 301,421
ENDING TOTAL FUND BALANCE 635,619
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4000 PROPERTY TAXES 62,037 321,269 12,061 27,932 423,300 757,396 55.89%
83-000-45-00-4500 INVESTMENT EARNINGS 0 0 3 70 73 - 0.00%
83-000-49-00-4982 TRANSFER FROM LIB OPS - - - - - 3,000 0.00%
TOTAL REVENUES: LIBRARY DEBT SERVICE 62,037 321,269 12,064 28,002 423,372 760,396 55.68%
LIBRARY DEBT SERVICE EXPENDITURES
2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT - - - - - 50,000 0.00%
83-830-84-00-8050 INTEREST PAYMENT - 13,681 - - 13,681 27,363 50.00%
2013 Refunding Bond
83-830-99-00-8000 PRINCIPAL PAYMENT - - - - - 520,000 0.00%
83-830-99-00-8050 INTEREST PAYMENT - 81,516 - - 81,516 163,033 50.00%
TOTAL FUND REVENUES 62,037 321,269 12,064 28,002 423,372 760,396 55.68%
TOTAL FUND EXPENDITURES - 95,198 - - 95,198 760,396 12.52%
FUND SURPLUS (DEFICIT)62,037 226,072 12,064 28,002 328,175 -
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 6,150 7,000 4,200 12,650 30,000 35,000 85.71%
84-000-45-00-4500 INVESTMENT EARNINGS 1 1 1 - 3 10 26.30%
TOTAL REVENUES: LIBRARY CAPITAL 6,151 7,001 4,201 12,650 30,003 35,010 85.70%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 128 - 128 3,500 3.64%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 862 3,894 - 4,756 15,000 31.71%
84-840-56-00-5683 AUDIO BOOKS - 1,001 150 - 1,151 - 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - 0.00%
84-840-56-00-5685 DVD'S - 18 91 205 314 - 0.00%
84-840-56-00-5686 BOOKS - 2,466 2,717 2,068 7,250 16,500 43.94%
TOTAL FUND REVENUES 6,151 7,001 4,201 12,650 30,003 35,010 85.70%
TOTAL FUND EXPENDITURES - 4,347 6,979 2,273 13,599 35,000 38.85%
FUND SURPLUS (DEFICIT)6,151 2,654 (2,778) 10,377 16,404 10
2
DATE: 09/06/2017 UNITED CITY OF YORKVILLE PAGE: 1TIME: 15:17:08 GENERAL LEDGER ACTIVITY REPORT F-YR: 18ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 04PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2017 BEGINNING BALANCE 3,077.05 GJ-170531LB 06/02/2017 08 May 2017 Deposits 300.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 300.0002 AP-170612B 06/06/2017 01 BOOKS BAKER & TAYLOR 104361 2032897995 52.18 06/06/2017 02 NAME PLATES KING & SONS MONUMENT 104364 051717 180.00 AP-170625 06/19/2017 148 AMAZON-PRINTER, PRINTER FIRST NATIONAL BANK 900046 062517-M.PFISTER 436.17 06/19/2017 149 TARGET-TARGUS CASES FIRST NATIONAL BANK 900046 062517-S.AUGUSTINE 99.98 GJ-170630LB 07/05/2017 08 June 2017 Deposits 2,675.23 _________________________________ TOTAL PERIOD 02 ACTIVITY 768.33 2,675.2303 AP-170710 07/05/2017 01 BOOKS BAKER & TAYLOR 104377 2032916077 31.02 07/05/2017 02 BOOKS BAKER & TAYLOR 104377 2032937543 51.15 07/05/2017 03 BOOKS BAKER & TAYLOR 104377 2032944087 14.95 07/05/2017 04 BOOKS BAKER & TAYLOR 104377 2032946730 34.61 07/05/2017 05 BOOKS BAKER & TAYLOR 104377 2032960762 287.41 07/05/2017 06 BOOKS BAKER & TAYLOR 104377 2032963290 9.77 07/05/2017 07 BOOKS BAKER & TAYLOR 104377 2032970774 65.53 07/05/2017 08 07/19/17 NATURE'S ARCHITECTS FOREST PARK NATURE C 104380 071917 135.00 GJ-170731LB 08/01/2017 08 July 2017 Deposits 2.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 629.44 2.0004 AP-170814 08/09/2017 01 BOOKS BAKER & TAYLOR 104390 2032988056 212.74 08/09/2017 02 BOOKS BAKER & TAYLOR 104390 2032994518 13.80 08/09/2017 03 BOOKS BAKER & TAYLOR 104390 2033005997 74.38 08/09/2017 04 BOOKS BAKER & TAYLOR 104390 2033019466 273.87 08/09/2017 05 BOOKS BAKER & TAYLOR 104390 2033029979 143.42 08/09/2017 06 BOOKS BAKER & TAYLOR 104390 2033032006 350.87 08/09/2017 07 BOOKS BAKER & TAYLOR 104390 2033048611 112.15 08/09/2017 08 DVD MIDWEST TAPE 104396 95229398 22.99 08/09/2017 09 AUDIO BOOK MIDWEST TAPE 104396 95254126 39.99 08/09/2017 10 DVD, AUDIO BOOK MIDWEST TAPE 104396 95273332 69.98 GJ-170831LB 09/01/2017 08 August 2017 Deposits 385.00 GJ-170903RC 09/05/2017 02 RC Aug 2017 Lib Deposits 277.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 1,314.19 662.00 TOTAL ACCOUNT ACTIVITY 2,711.96 3,639.23 ENDING BALANCE 4,004.32 GRAND TOTAL 0.00 4,004.32 TOTAL DIFFERENCE 0.00 4,004.32
May June July August September October November December January February March April
2017 2017 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018
Library
Operations Old Second $ 349,886 $ 533,078 $ 504,996 $ 485,272
Building
Development Fees Old Second 20,004 21,754 21,732 23,660
Library
Operations IMET * 8,837 8,837 8,837 8,837
Library
Operations Illinois Funds 170,559 170,682 170,821 170,967
Total: $ 549,286 $ 734,351 $ 706,386 $ 688,736 $ - $ - $ - $ - $ - $ - $ - $ -
* Restricted
PAYROLL
1ST PAY PERIOD 17,692$ $ 20,595 $ 14,577 $ 14,818
2ND PAY PERIOD 17,845 32,345 15,447 15,213
3RD PAY PERIOD - 15,479 - -
Total 35,537$ 68,420$ 30,024$ 30,031$ -$ -$ -$ -$ -$ -$ -$ -$
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
As of August 31, 2017
FISCAL YEAR 2018
August 2017 Librarians Report
Public Relations Kendall Country Record - Beacon News Sun Times-
WSPY Radio & Television Station - Yorkville Patch
Meetings, Workshops Shelley went to a Local Area Programmers Meeting in
Somonauk.
Adult Programs Men’s book club 8
Friends Meeting 12
Threads and More 10
Creative Writing 9
EBook Drop-in-Help 5
Gardening program 45
Fermi Lab presentation 20
Total Adult attendance 109
Young Adult Programs no programs in August
Children Programs Hoover Storytime 28
Future Foxes Ready for Kindergarten (2) 18
Book Activity 16
Morning Read (2) 14
Drop-In Story Time 16
Tots and Toddlers (2) 37
Lego Club Duplo (2) 20
Lego Club 14
Ice Cream Book Club 7
Shrinky Dinks 13
Lapsit 19
Read with Paws 5
Total Children attendance 207
Teens Volunteers Morgan Rutsay, Mikayla Mika, Brantley Osbourne, Mark
Sandford, Holly Pletka, Juleah Richardson, Naytona
Faedtke, Rachel Robinette.
Adult Volunteers Ladies from Fox Valley Therapy Dogs for “Read With
Paws”.
Emily Dombroski from Hoover entertained the patorns
with Illinois critters during the Hoover Storytime.
Meeting Room Use Library – 9 other org. – 5
Patron Count 6032
Proctored Tests 3
Gifts and Memorials $25.00 from Republican Women
YORKVILLE STATISTICS FOR FY18
Month
All
Transactions
checkouts+
renewals checkouts renewals
all holds
placed
holds
filled checkins usage
Items lent
to other
libraries
Items
borrowed
from
other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Total
items
Patrons
added
Total
patrons
e-
commerce
MAY 12,510 6,087 5,275 812 334 1,160 4,929 0 535 932 266 437 111 492.84
JUNE 17,149 8,616 7,531 1,085 413 1,507 6,613 0 598 1,266 425 310 184 405.54
JUL 16,457 7,641 6,569 1,072 437 1,468 6,911 0 604 1,217 258 305 146 296.55
AUG 15,773 7,313 6,221 1,092 367 1,550 6,542 1 699 1,290 220 272 142
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
DATABASE USEAGE FOR FY18
ANCESTRY GALE E-READ IL OMNI WORLDCAT ILL
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 189 70 6 34 14 15 13 642 216 208 2 27 21
JUN 90 30 6 20 5 8 13 723 191 210 1 12 19
JUL 38 18 8 22 22 10 13 797 231 203 0 12 14
AUG 280 159 16 15 16 676 222 214 1
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Questions/Answers from References of Suburban Elevator Co. Customers
September 2017 Page 1
Questions Glenside Public Library
Ian Perry
25 E Fullerton Ave
Glendale Heights, IL 60139
Aurora Public Library
Jeff Desjardine
101 South River St.
Aurora, IL 60506
McHenry West High School
Hugh Flack
4724 W Crystal Lake Rd
McHenry, IL 60050
Responsed by- Email Email Phone message
Are you currently a
customer of Suburban
Elevator Co?
Yes Yes Yes
If so, for how long?
If not, why?
Since 2009 20 years, but he has only been with
library for 2.5 years.
n/a
Do you find them easy
to work with?
They are very easy to work with.
They are proactive with their PM
calls and we have never had to
remind them to make their
contracted visits. They are flexible
with scheduling in order to get a
tech onsite to work with our fire
protection company for annual
inspections. They usually adjust
things so that visit counts in our PM
contract when possible.
Yes, very responsive Happy with their service.
Have you had repairs
outside of your service
contract?
We have had repairs and
adjustments performed outside of
our contract. They have been easy
to work with on these projects. We
have never run into any issues with
work they have performed for us.
Yes, vandalism from a patron one
time. Very expensive.
Yes
What is their response
time on service calls?
Their response time is usually same
or next day depending upon their
current work load and technician
availability. We have never needed
to call them in for an emergency
Promptly Happy with their response time
Questions/Answers from References of Suburban Elevator Co. Customers
September 2017 Page 2
service to test how fast they could
dispatch somebody.
Are you satisfied with
their level of service
they provide?
We are very satisfied with their
service.
Yes Happy with their level of service.
Do you mind providing
the length of your
contract and
monthly/quarterly rate
charged?
We do 3 year contracts. Payments
for last fiscal year were $479
quarterly. In previous contracts, we
have seen percent increases each
fiscal year as part of the contract. In
the current 3 year contract,
however, the quarterly fee is the
same for all 3 years.
2-year contract 3 year contract that is up next
year.
Is there anything else
you feel we should
consider before hiring
this vendor?
The only other item I can note is
that our technician, Brian, has been
the same person conducting all of
our PM visits over all of these years.
It has been nice having a dedicated
technician. Service calls usually are
conducted by Brian as well, but
sometimes others fill in if he is not
available to address the call in a
timely enough manner.
Make sure you know what’s covered
under the contract and what isn’t.
Overall pretty happy with them. I
would recommend them.