Resolution 2005-79 i
COUNTY OF KENDALL )
ss
STATE OF ILLINOIS )
RESOLUTION NO. 2005 - `� °►
A RESOLUTION APPROVING THE REVISED JOB DESCRIPTION FOR THE
POSITION OF SENIOR ACCOUNTING CLERK
(FORMERLY KNOWN AS "ACCOUNTING CLERK II/HUMAN RESOURCE CLERK ")
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY ILLINOIS
WHEREAS, the Mayor and City Council of UNITED CITY OF YORKVILLE, after
careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY OF
YORKVILLE to create the position of Senior Accounting Clerk; and
WHEREAS, the job position for Senior Accounting Clerk will have the duties and
responsibilities as set forth in the attached job description (Exhibit "A "); and
( WHEREAS, this job position will supplant the position of Accounting Clerk II/Human
Resource Clerk, due to the transfer of the human resource job function to the Payroll/Benefit
Specialist job position,
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE UNITED CITY OF YORKVILLE THAT THE POSITION OF SENIOR ACCOUNTING
CLERK IS HEREBY CREATED, SUPPLANTING THE CURRENT POSITION OF
ACCOUNTING CLERK II/HUMAN RESOURCE CLERK.
Said position will be directed by and report directly to the Finance Director. The job
description for said position is attached hereto and is made part hereof as Exhibit "A ". The hiring
of a person to fill the said position should be subject to all probationary rules and regulations as set
out in the current Employee Manual.
This resolution shall become effective upon its passage.
Page 1 of 2
PAUL JAMES c MARTY MUNNS
JASON LESLIE WANDA OHARE
VALERIE BURD ROSE SPEARS
DEAN WOLFER J JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this as day of A.D. 2005.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this day o , A.D. 2005.
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
630 -553 -8570
Page 2 of 2
Approved 11122105
UN11 -E1) CITY OF YORKVILLE
SENIOR ACCOUNTING CLERK
Department: Administration
Reports to: Finance Director
Status: Full Time; non - exempt
Salary Range Administrative Support Staff
Position Description Overview
This individual will work under the direction of the Finance Director. This position will perform
professional level accounting duties and apply technical skills to the maintenance and reporting of
the City's financial transactions.
Job Functions
1. Analyze and maintains general ledger accounts, prepares and posts journal entries, and
monitors revenues and expenditures.
2. Maintains debt service information; processes loan payment checks based on payment dates.
3. Coordinates rate requests for banking services and keeps banking records up to date.
4. Assist Finance Director and Department Heads with the annual budget process.
5. Review and prepare monthly budget reports.
6. Reconcile daily /monthly: Accounting system transaction entries, bank statements, fund
conditions, and transfers.
7. Prepare monthly and annual treasurer's reports to be provided to the City Treasurer for
review.
8. Assist with accounts receivable processing.
9. Oversee accounts payable process and prepares filling of annual W9 and 1099 forms.
10. Manages petty cash; manages city charge accounts per purchase order policy.
I
11. Retains, maintains, and processes all accounting records and filings.
12. Maintains the fixed asset records for all city property per GASB34 requirements.
13. Coordinates annual audit process.
14. Maintains and audits accounting records for Motor Fuel Tax.
15. Assist with the development of the Accounting Procedure Manual and ongoing reviews and
updates as directed.
Approved 11122105
16. Coordinates risk management process, maintains property and liability files, files general and
vehicular liability claims with insurance companies, monitors claims and pursues collection
reimbursement for repairs.
17. Secondary support when necessary for other areas within the Finance Department.
18. Other duties as directed by the Finance Director.
Requirements
1. Knowledge of accounting practices, procedures, and office terminology necessary to perform
accounting functions.
2. Ability to utilize the City's accounting software.
3. Strong analytical and communication skills.
4. Ability to work under pressure with frequent interruptions.
5. Ability to understand department priorities and adjust work activities to meet them.
6. Ability to operate in a multi -task environment.
7. Ability to operate a variety of office equipment including a typewriter, word processor,
facsimile machine, and calculator.
8. Ability to maintain strict confidentiality.
Experience and Education
1. Minimum of four (4) years accounting finance experience, municipal accounting/finance
experience preferred.
2. Bachelors Degree in accounting, finance, or business related field.
3. Any equivalent combination of experience and education that provides the required
knowledge, skills, and abilities.
4. Must have successfully completed a background investigation.
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does note exclude them from the position if
the work is similar, related, or a logical assignment to the position. This job description does not
constitute an employment agreement between the employer and the employee, and is subject to
modification by the employer as the needs of the employer and/or agency change, or requirements of
the position change.