Resolution 2005-85 i .
COUNTY OF KENDALL )
ss
STATE OF ILLINOIS )
RESOLUTION NO. 2005 -
RESOLUTION APPROVING THE REVISED JOB DESCRIPTION FOR THE POSITION OF
RECEPTIONIST /GENERAL SECRETARY (Parks and Recreation Department)
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FOR THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
WHEREAS, it is important for the UNITED CITY OFYORKVILLE to maintain job descriptions for
the various positions within the CITY, and
WHEREAS, a revised job description has been recommended for the position of
Receptionist/General Secretary (Parks and Recreation Department), and has been reviewed, and approved by
the City Council.
NOW THEREFORE, upon motion duly made, seconded, and approved by a majority of those
voting, be it resolved that the attached job description incorporated herein by preference for the position of
Receptionist/General Secretary be adopted.
This resolution shall be in full force and effect forthwith upon its adoption.
PAUL JAMES MARTY MUNNS --
J
JASON LESLIE WANDA OHARE
VALERIE BURD ROSE SPEARS %A1
�7 J
DEAN WOLFER V JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this 1 day of , A.D. 2005.
r
MAYOR
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PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this day of� a --A-s- - , A.D. 2004.
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
(630) 553 -8570
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Cl
J = T
EST. 1836
UNt a) cir Y OF YORKV LLE
RECEPTIONIST /GENERAL SECRETARY — JOB DESCRIPTION
Department: Park & Recreation Department
Reports to: Office Supervisor
Status: Permanent Part Time; non - exempt
Pay Classification: Receptionist/ Assistant
Position Description Overview
Under the direction of the Office Supervisor, the Receptionist / General Secretary assist with the
operations and activities of the Recreation and Administration Offices. Duties consist of general
office operations, but not limited to; office reception, program registration, rental of parks,
telephone reception, word processing, maintaining file system, payroll, and mail distribution.
The Receptionist / General Secretary must communicate well on the telephone and in person in
an appropriate manner.
Essential Job Functions
1. Act as primary contact for answering phones and greeting customers with support as
needed. Disburse calls, prepare messages and provide general clerical support.
2. Sort and disburse mail.
3. Provide general information and program updates to public and residents.
4. Act as receptionist for visitors and direct them to appropriate personnel for appointments
and inquires.
5. Perform the office preparation through daily opening and closing.
6. Maintain a balanced cash drawer and assist with daily deposits:
7. Perform data entry and general office work.
8. Assist with maintaining a schedule of office activities and staff.
9. Assist with providing data related reports as assigned.
10. Keep a systematic file of records, reports, updates /changes and correspondence.
11. Perform other related duties as assigned.
Basic Requirements — Job Knowledge
1. Ability to communicate with and assist both the public and staff in a friendly and helpful
manner.
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2. Must have knowledge of office procedures, typing skills, familiarity with office
machines, and office software.
3. Must have the ability to operate computer system and telephone system.
4. Will have excellent communication and writing skills, correct punctuation, spelling and
grammar.
5. Will have the ability to calculate utilizing basic math skills and handle cash accurately.
6. Must have the ability to lift supplies up to 50 lbs.
7. Will have strong personnel skills and the ability to have a good working relationship
with staff and public, a friendly personality, with the ability to communicate in a
positive manner.
8. Must maintain a valid driver's license and abide by the Park and Recreation Board
vehicle policy and/or the City of Yorkville's vehicle policy.
9. Must comply with all rules, policies, regulations and procedures related to the city of
Yorkville's Employee Manual.
Minimum and Preferred Experience and Education
1. High school diploma and 2 years of advanced education in business or related
curriculum and/or 1 year of experience. Recreation office organizational duties
preferred.
2. Typing ability of 40 wpm.
3. Must have outstanding communication skills, must be highly organized, motivated, and
possess strong computer skills; using database related software.
4. Experience with computer programs such as; Outlook, Word, Access, Excel, and
publishing software. Rectrac preferred.
5. Must have successfully completed a background investigation with findings of good
character and no felony convictions.
The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them
from the position if the work is similar, related or a logical assignment to the position. The
job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
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