Resolution 2005-87 - COUNTY OF KENDALL )
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STATE OF ILLINOIS )
RESOLUTION NO. 2005
A RESOLUTION APPROVING THE REVISED JOB DESCRIPTION FOR THE
POSITION OF ENGINEERING ADNIINISTRATIVE ASSISTANT
(FORMERLY KNOWN AS "ENGINEERING ASSISTANT ")
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, the Mayor and City Council of UNITED CITY OF YORKVILLE,
after careful consideration, have found and deemed it necessary for the benefit of the
UNITED CITY OF YORKVILLE to revise the job description for the position of
Engineering Assistant; and
WHEREAS, the job position for Engineering Assistant will be revised to have
the duties and responsibilities as set forth in the attached job description (Exhibit "A ");
and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE UNITED CITY OF YORKVILLE THAT THE JOB
DESCRIPTION FOR THE POSITION OF ENGINEERING ASSISTANT IS HEREBY
REVISED.
Said position will be directed by and report directly to the City Engineer. The job
description (as revised by this resolution) for said position is attached hereto and is made
part hereof as Exhibit "A ". said description hereby taking the place of the former job
description for Engineering Assistant. The hiring of a person to fill the said position
should be subject to all probationary rules and regulations as set out in the current
Employee Manual.
This resolution shall become effective upon its passage.
PAUL JAMES _�. MARTY MUNNS
JASON LESLIE .� WANDA O NARE v�
VALERIE BURD .� ROSE SPEARS
DEAN WOLFER JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois,
this ;37 Y da of , A.D. 2005.
�z
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County,
Illinois,
this Pn day of , A.D. 2005.
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
630 -553 -8570
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ENGINEERING ADMINISTRATIVE ASSISTANT — JOB DESCRIPTION
Department: Engineering
Reports to: City Engineer
Status: Full Time, Non - exempt
Pay Classification: Administrative Support Staff
Position Description Overview
This individual will be responsible for invoicing and maintaining project developer accounts
for Attorney, Land Planner, contracted engineering firms, and all other outside contracted
firms' fees with monthly summary reports to Finance Director and City Administrator. This
position also consists of project and phase tracking, assigning commercial and residential
addresses miscellaneous Auto Cad mapping, preparation of IDOT Bid Tabulation forms, and
residential & commercial punch list and final inspections processing.
Essential Job Functions
1. Create Project Development Administration and Deposit Account ledgers; update and
maintain accurately.
2. Generate Project Development invoices for Attorney and Land Planner's fees, Public
Works, as well as contracted Engineering Firms, Building Department and all other
outside firms' fees subject to City reimbursement.
3. Establish monthly summary worksheets of fees collected past due accounts,
developer account balances, and project phase tracking. Submit monthly to Finance
Director and City Administrator for Mayoral/Council review.
4. Import updates to the city Subdivision Control Ordinance and Standard Specifications
for Improvements. Maintain familiarity with Ordinance to assist builders and outside
engineering firms with compliance - related design issues and situations.
5. Assign addresses for residential and commercial Developments in accordance with
City Grid Map; distribute notification with maps to pertinent staff and agencies.
Occasional on -site inspection as necessary to complete.
6. Print Auto Cad maps for front desk sales, design address maps, execute Metes and
Bounds descriptions, location areas, and other functions as requested by Engineer.
7. Prepare IDOT Bid Tabulation forms, City project bid packets, bid holder lists, and
attend and record vital statistics at City bid openings. Substitute for City Engineer
opening and reading bids as necessary.
8. Complete departmental purchasing; log expenditures and track expenses to ensure
departmental budgets are not exceeded.
9. Review subdivision and development plan submittals with regards to streets layout
and spelling, as they relate to addressing. Track and ensure approved historical street
name use by development.
10. Track development IL EPA water and sanitary permits and applications; work with
Public Works Water Operators acquiring chlorination lab reports and mapping test
points. Process IL EPA Operating Permit & Permit Partials requests.
11. Perform preliminary in -house review of builder's final site grading plan submittals to
verify the approved engineering grading plans have been matched. Request revisions
and/or additional spot elevation grades as necessary; compile inspection packet for
engineering technician to perform onsite field inspections.
12. Process field inspection paperwork, request builder escrow funds for completion of
public /site improvements for final inspection of lot/home completion, coordinate
temporary occupancy certificate release and expiration date, track completion of
public /site improvements, and close lot file for release of builder escrow funds and
final occupancy certificate release.
13. Serve as liaison with county mapping department, neighboring communities, and
Sidwell Company for identification of City parcels, tax identification numbers,
website design properties, property lines, and parcel ownership.
14. Various other duties and responsibilities as directed by the Engineer.
15. Answer telephones and greet customers.
Position Requirements — Knowledge, Skills, and Abilities
1. Demonstrate a broad -based knowledge of Microsoft Excel and Microsoft Word
programs. Demonstrate basic knowledge of AutoCAD software sufficient to print
documents and create simple line drawings.
2. Ability to operate a variety of office equipment, including but not limited to
computer, typewriter, copier, fax, scanner, large -scale plotter, and calculator, with
minimal supervision.
3. Display professionalism and maintain strict confidentiality.
4. Exhibit mathematical and analytical qualities.
5. Possess proficient customer service skills.
6. Excellent communication and writing skills.
7. Highly organized and able to prioritize job assignments.
Minimum and Preferred Experience and Education
1. Any approved equivalent combination of experience and education that provides the
required knowledge, skills, and abilities to perform job duties as stated.
2. Willingness to attend training classes to increase knowledge of job - related skills and
responsibilities.
3. 64 college course credit hours with special emphasis on. Engineering/Technical
Fields, Data Management.
4. Possession of valid Illinois Driver's License and Insurance.
5. Must successfully complete a background investigation.
The duties listed above are intended only as an illustration of the various types of tasks that
may be required. The omission of specific statements of duties does not exclude them from
the position if the work is similar, related, or a logical assignment to the position. This job
description does not constitute an employment agreement between the employer and
employee, and is subject to modification by the employer as the needs of the employer and/or
agency change, or requirements of the position change.
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