Library Board Packet 2017 10-09-17
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
October 9, 2017 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business Elevator Inspection Companies:
Thyssenkrupp &.Suburban
13. New Business Watchguard Security Software Renewal
Personnel Policy Revision
Adult Internet Policy Revision
Library Card Renewal Policy
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body or legal counsel for the publ ic body,
including hearing testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, September 11, 2017, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Russ Walter and a quorum was established.
Roll Call:
Susan Chacon-yes, Krista Danis-yes, Theron Garcia-yes, Jason Hedman-yes, Carol La Chance-yes,
Wamecca Rodriguez-yes, Russ Walter-yes, Darren Crawford-(arr. 7:03pm)
Library Personnel
Shelley Augustine, Director Adult Services
Dixie DeBord, Director Technical Services
Others Present:
Judy Somerlot, Friends of the Library
Recognition of Visitors:
President Walter recognized Ms. Somerlot.
Amendments to the Agenda: None
Minutes: August 14 and 21, 2017
Ms. Garcia moved to approve both sets of minutes as presented and Ms. LaChance seconded the
motion. Unanimous voice vote approval.
Ms. DeBord noted that the water collection box and downspout work has been completed. The
snowbars will be discussed at a later time and budgeted for next year.
Correspondence: None
Public Comment:
Friends of the Library Seek Approval for Mini-Golf
Ms. Somerlot presented a report on the used book sale and said $6,500 was brought in during the sale
and with the after-sale, the total will be $7,000. She also asked the Board for permission to hold the
mini-golf fundraiser in the library for the 5th year. Last year the proceeds netted $6,100. President
Walter moved to allow the Friends of the Library to hold mini-golf on January 28th and to adjust the
library hours that day. Mr. Crawford seconded the motion and it passed by unanimous voice vote.
Board volunteers will be needed.
Staff Comment:
Ms. DeBord said the new Director will be starting soon and Trustees Walter and Garcia will be on hand
to greet her. Ms. Topper's computer and email have been set up for her.
Page 1 of 3
Report of the Treasurer:
Financial Statement
Ms. Chacon presented brief highlights of the bills. She said some of the deposits in Gifts & Memorials
were from the 5K race and she noted that property tax should be reflected next month.
Payment of Bills
A motion was made and seconded by Trustees Crawford and Rodriguez, respectively, to pay the bills as
follows:
$39,941.05 Accounts Payable
$30,031.08 Payroll
$69,972.13 TOTAL
Roll call: Crawford-yes, Danis-yes, Garcia-yes, Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-
yes, Chacon-yes Carried 8-0.
City Council Liaison Update No report
Standing Committees:
Community Relations
Mr. Walter gave a breakdown of the entry fees and expenses of the 5K race that resulted in a net profit
of $543.81 (minus an unsubmitted expense for medals). He also listed the sponsors for the event. Ms.
Garcia has photos and suggested the library be kept open during the next race for additional foot traffic.
Report of the Library Director: (out of sequence)
Ms. Augustine presented highlights of the various presentations held during the month and noted the
upcoming ones. She will contact the school for a current event calendar to avoid conflicts with library
and school programs. The library has also partnered with the schools for a book discussion on the
same book that all participants will read.
Ms. DeBord reported on the programs held within the library, acknowledged the teen volunteers and
Fox Valley Therapy dogs. She also gave the stats for the month and commented the usage is up for the
database Ancestry. She said the cost for the Gale database for periodical article searches, is $4,000 a
year and she will speak with the new Director about cancelling it since the usage has been low.
However, Ms. Rodriguez said it should be kept since it is user-friendly and beneficial for students.
Unfinished Business:
Painting Progress Report
Mr. Walter stated that the exterior painting is finished. Ms. Augustine said that Tom Lindblom was at
the library every day and did a great job overseeing the work.
Daikin Chiller Control Panel Proposal
A breakdown of the costs to replace the chiller control panel was received from Daikin and the
company will give 2 hours of time to insure the panel is working after it is replaced. The
interpretation of the 2 free hours was discussed. Mr. Walter reviewed the email from Daikin and
clarified that the company has committed to 2 free hours of time after installation. Ms. Danis made a
motion to approve the Daikin chiller control panel proposal for $2,900. Seconded by Ms. Garcia.
Roll call: Danis-yes, Garcia-yes, Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-yes, Chacon-yes,
Crawford-yes. Carried 8-0.
Page 2 of 3
Elevator Contract Proposal – Suburban (references)
Existing Elevator Contract - Thyssenkrupp
Thyssenkrupp is the current vendor for the elevator service. Former board member Kate Elder had
conducted comparisons of elevator companies in an effort to save money. She said the contracts for
both companies were identical. Ms. Augustine recently obtained information from other libraries
regarding Suburban Elevator Co. Thyssenkrupp charges $256.31/per month and Suburban charges
$159/per month. A 90-day certified notice is required by Thyssenkrupp for non-renewal of the
contract. It was decided to ask the new Director to make a recommendation regarding the contract.
New Business: None
Executive Session: None
Additional Business:
Ms. Lachance suggested the Board should compile goals for the new Director. Some tentative goals
discussed were:
1. Review elevator contracts within 30 days, make recommendation
2. Establish regular monthly staff meetings
3. Attend Council meetings and Chamber meetings
4. Attend Friends of the Library meetings
5. Attend Rails meetings
6. Explore book delivery
7. Review databases
President Walter asked all to email a list of goals to him.
Trustee Hedman suggested a public open house for the new Director and Saturday, October 14, from
10-12pm was selected. The Communications Director at the schools will be notified and invitations
will be extended to key players in the community, YMCA, pre-schools and others.
Adjournment:
There was no further business and the meeting was adjourned at 8:17pm on a motion by President
Walter.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DRAFT
Yorkville Public Library
Special Board Meeting
Wednesday, August 30, 2017, 7:00pm
902 Game Farm Road – Board Room
The meeting was called to order at 7:00pm by President Russ Walter.
Roll Call:
Darren Crawford-yes, Theron Garcia-yes, Carol LaChance-yes, Russ Walter-yes, Susan Chacon-yes
Absent: Krista Danis, Jason Hedman, Wamecca Rodriguez
Recognition of Visitors: None
Amendments to the Agenda: None
Public Comment: None
New Business:
Discuss Potential New Library Director
Discussed in Executive Session
Executive Session:
For the appointment, employment, compensation, discipline, performance or dismissal of specific
employees of the public body or legal counsel for the public body, including hearing testimony on
a complaint lodged against an employee of the public body, or against legal counsel for the public
body to determine its validity.
Russ Walter made a motion to move into Executive Session after calling the meeting to order. Motion
seconded by Darren Crawford.
Roll call: Garcia-yes, LaChance-yes, Walter-yes, Chacon-yes, Crawford-yes. Carried 5-0.
At approximately 7:01pm the Executive Session began and it concluded at 7:43pm with all the above
trustees still present.
President Walter said the Director candidate signed the offer letter and the background check was clear.
Short and long-term goals will be identified and a re-evaluation will be conducted at 90 days and 6
months.
Adjournment:
There was no further business and the meeting was adjourned at 7:44pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DATE: 09/19/17 UNITED CITY OF YORKVILLE TIME: 08:16:15 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900050 FNBO FIRST NATIONAL BANK OMAHA 09/25/17 092517-A.SIMMONS 08/31/17 02 COMCAST-SEPT 2017 INTERNET 82-820-54-00-5440 375.46 17 KONICA-6/19-7/18 COPIER CHARGE 82-820-54-00-5462 13.97 INVOICE TOTAL: 389.43* Page 1 of 12
DATE: 09/19/17 UNITED CITY OF YORKVILLE TIME: 08:16:15 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900050 FNBO FIRST NATIONAL BANK OMAHA 09/25/17 092517-D.DEBORD 08/31/17 01 AMAZON-CERTIFICATE HOLDERS 82-820-56-00-5610 12.99 02 AMAZON PRIME MEMBERSHIP FEE 82-820-54-00-5460 10.99 03 AMAZON-PHOTO BOOTH PROPS 82-820-56-00-5671 7.90INVOICE TOTAL: 31.88 * Page 2 of 12
DATE: 09/19/17 UNITED CITY OF YORKVILLE TIME: 08:16:15 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900050 FNBO FIRST NATIONAL BANK OMAHA 09/25/17 092517-J.WEISS 08/31/17 01 TARGET-ICE CREAM FOR BOOK-IT 82-820-56-00-5671 24.16 02 TARGET-PRIZES FOR SUMMER 82-000-24-00-2480 32.87 03 READING PRIZE BASKET ** COMMENT ** 04 DOLLAR TREE-PRIZES FOR SUMMER 82-000-24-00-2480 8.00 05 READING PRIZE BASKET ** COMMENT **INVOICE TOTAL: 65.03 * Page 3 of 12
DATE: 09/19/17 UNITED CITY OF YORKVILLE TIME: 08:16:15 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900050 FNBO FIRST NATIONAL BANK OMAHA 09/25/17 092517-R.FREDRICKSON 08/31/17 01 COMCAST-JULY 2017 82-820-54-00-5440 375.46 02 INTERNET,PHONE & CABLE ** COMMENT ** 03 COMCAST-AUG 2017 INTERNET, 82-820-54-00-5440 375.62 04 PHONE & CABLE ** COMMENT ** 0INVOICE TOTAL: *Page 4 of 12
DATE: 09/19/17 UNITED CITY OF YORKVILLE TIME: 08:16:15 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900050 FNBO FIRST NATIONAL BANK OMAHA 09/25/17 092517-S.AUGUSTINE 08/31/17 02 NCG CINEMA-GIFT CARDS 82-000-24-00-2480 25.00 03 PANERA 7$5*(7-GIFT CARDS 82-000-24-00-2480 00INVOICE TOTAL: 100.00 * 092517-S.IWANSKI 08/31/17 01 YORKVILLE POST OFFICE-POSTAGE 82-820-54-00-5452 13.10INVOICE TOTAL: 13.10 * 727$/$028173$,' Page 5 of 12
82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 10/03/17 UNITED CITY OF YORKVILLE TIME: 08:22:18 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 10/09/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104413 ABRAHAM ABRAHAM LINCOLN 10540 09/25/17 01 KENDALL COUNTY RECORD ARCHIVES 82-820-54-00-5460 273.00INVOICE TOTAL: 273.00 *CHECK TOTAL: 273.00 104414 ADI AUTOMATIC DOORS, INC. 003296 10/02/17 01 MAIN ENTRY DOOR REPAIR 82-820-54-00-5495 225.00INVOICE TOTAL: 225.00 *CHECK TOTAL: 225.00 104415 BAKTAY BAKER & TAYLOR 2033127088 09/05/17 01 BOOKS 82-000-24-00-2480 51.73 02 BOOKS 84-840-56-00-5686 377.89INVOICE TOTAL: 429.62 * 2033130769 09/06/17 01 BOOKS 82-000-24-00-2480 42.69 02 BOOKS 84-840-56-00-5686 293.74INVOICE TOTAL: 336.43 * 2033131319 09/07/17 01 BOOKS 82-000-24-00-2480 11.49 02 BOOKS 84-840-56-00-5686 430.67INVOICE TOTAL: 442.16 * 2033150590 09/13/17 01 BOOKS 82-000-24-00-2480 12.59 02 BOOKS 84-840-56-00-5686 342.53INVOICE TOTAL: 355.12 * 2033160913 09/18/17 01 BOOKS 82-000-24-00-2480 84.57 02 BOOKS 84-840-56-00-5686 1,215.78INVOICE TOTAL: 1,300.35 * 2033172409 09/20/17 01 BOOKS 82-000-24-00-2480 14.37Page 6 of 12
82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 10/03/17 UNITED CITY OF YORKVILLE TIME: 08:22:18 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 10/09/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104415 BAKTAY BAKER & TAYLOR 2033172409 09/20/17 02 BOOKS 84-840-56-00-5686 599.45INVOICE TOTAL: 613.82 * 2033175842 09/22/17 01 BOOKS 82-000-24-00-2480 14.94 02 BOOKS 84-840-56-00-5686 477.98INVOICE TOTAL: 492.92 *CHECK TOTAL: 3,970.42 104416 CAMBRIA CAMBRIA SALES COMPANY INC. 39080 09/18/17 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5620 828.66 02 GARBAGE BAGS, SOAP, WINDEX, ** COMMENT ** 03 HAND SANITIZER, VACUUM BAGS ** COMMENT **INVOICE TOTAL: 828.66 *CHECK TOTAL: 828.66 104417 DEMCO DEMCO, INC. 6213836 09/20/17 01 BOOK TAPE, LABELS, CD SNAPS, 82-820-56-00-5610 390.90 02 SELF-STICK NOTES, CORNER ** COMMENT ** 03 POCKETS ** COMMENT **INVOICE TOTAL: 390.90 *CHECK TOTAL: 390.90 104418 LLWCONSU LLOYD WARBER 10424 10/02/17 01 AUG-SEPT 2017 ON SITE 82-820-54-00-5462 720.00 02 COMPUTER SUPPORT ** COMMENT **INVOICE TOTAL: 720.00 *CHECK TOTAL: 720.00Page 7 of 12
82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 10/03/17 UNITED CITY OF YORKVILLE TIME: 08:22:18 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 10/09/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104419 MENLAND MENARDS - YORKVILLE 92933 09/27/17 01 PLUNGER, DRAIN SNAKE, LIQUID 82-820-56-00-5620 32.19 02 PLUMBER ** COMMENT **INVOICE TOTAL: 32.19 *CHECK TOTAL: 32.19 104420 MIDWTAPE MIDWEST TAPE 95364983 09/05/17 01 DVD 84-840-56-00-5685 22.99INVOICE TOTAL: 22.99 * 95382801 09/11/17 01 AUDIO BOOKS 82-000-24-00-2480 39.99INVOICE TOTAL: 39.99 * 95394435 09/13/17 01 DVD 82-820-56-00-5685 17.99INVOICE TOTAL: 17.99 * 95397424 09/14/17 01 DVD SECURITY CASES 82-820-56-00-5610 147.99INVOICE TOTAL: 147.99 * 95409502 09/19/17 01 2 DVDS, 1 AUDIO BOOK 82-000-24-00-2480 77.97 02 DVD 84-840-56-00-5685 22.99INVOICE TOTAL: 100.96 * 95430011 09/26/17 01 1 AUDIO BOOK, 1 DVD 82-000-24-00-2480 59.98 02 DVD 82-820-56-00-5685 22.99INVOICE TOTAL: 82.97 *CHECK TOTAL: 412.89 104421 PRAIRCAT PRAIRIECAT 5596 10/02/17 01 OCT-DEC 2017 PARTICIPATION FEE 82-820-54-00-5468 3,147.08INVOICE TOTAL: 3,147.08 *CHECK TOTAL: 3,147.08Page 8 of 12
82-820LIBRARYOPERATIONS 83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 10/03/17 UNITED CITY OF YORKVILLE TIME: 08:22:18 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 10/09/17CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104422 R0001935 SYCAMORE PUBLIC LIBRARY 091917 09/19/17 01 REPLACEMENT COST FOR LOST BOOK 82-820-56-00-5686 21.99INVOICE TOTAL: 21.99 *CHECK TOTAL: 21.99 104423 SHOWALT SHOWALTER ROOFING SERVICE, INC 30695 09/13/17 01 ROOFING REPAIR WORK 82-820-54-00-5495 1,190.00INVOICE TOTAL: 1,190.00 *CHECK TOTAL: 1,190.00 104424 WALLSTJ WALL STREET JOURNAL 110405093504-2017 10/02/17 01 ANNUAL SUBSCRIPTION RENEWAL 82-820-54-00-5460 443.88INVOICE TOTAL: 443.88 *CHECK TOTAL: 443.88 104425 YOUNGM MARLYS J. YOUNG 083017 09/17/17 01 08/30/17 MEETING MINUTES 82-820-54-00-5462 53.25INVOICE TOTAL: 53.25 * 091117 09/27/17 01 09/11/17 MEETING MINUTES 82-820-54-00-5462 67.00INVOICE TOTAL: 67.00 *CHECK TOTAL: 120.25TOTAL AMOUNT PAID: 11,776.26Page 9 of 12
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION16,535.24$ -$ 16,535.24 1,782.51$ 1,208.62$ 19,526.37$ FINANCE9 270 01-9 270 011 015 48694 8710 980 36$UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 8, 2017FINANCE9,270.01 - 9,270.01 1,015.48 694.87 10,980.36$ POLICE102,809.12 1,327.88 104,137.00 583.94 7,726.79 112,447.73$ COMMUNITY DEV.15,378.54 - 15,378.54 1,643.42 1,145.92 18,167.88$ STREETS13,066.45 - 13,066.45 1,408.56 962.40 15,437.41$ WATER14,551.04 323.06 14,874.10 1,569.48 1,080.97 17,524.55$ SEWER8,171.37 - 8,171.37 897.04 619.16 9,687.57$ PARKS19,974.07 - 19,974.07 2,043.63 1,470.39 23,488.09$ RECREATION13,169.16 - 13,169.16 1,136.39 976.56 15,282.11$ LIBRARY13,520.99 - 13,520.99 672.00 1,008.20 15,201.19$ TOTALS226,445.99$ 1,650.94$ 228,096.93$ 12,752.45$ 16,893.88$ 257,743.26$ TOTAL PAYROLL257,743.26$ Page 10 of 12
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ CLERK583.34 - 583.34 8.98 44.61 636.93 TREASURER83.34 - 83.34 8.98 6.36 98.68 ALDERMAN3,900.00-3,900.00-287.054,187.05UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 22, 2017ALDERMAN3,900.00 - 3,900.00 - 287.05 4,187.05 ADMINISTRATION16,535.22 - 16,535.22 1,782.50 1,208.63 19,526.35 FINANCE9,270.01 - 9,270.01 999.31 683.41 10,952.73 POLICE105,256.73 9,030.90 114,287.63 583.94 8,468.93 123,340.50 COMMUNITY DEV.15,824.07 - 15,824.07 1,627.25 1,168.52 18,619.84 STREETS13,066.43 10.45 13,076.88 1,409.69 963.21 15,449.78 WATER14,648.51 180.34 14,828.85 1,554.09 1,077.52 17,460.46 SEWER9,421.35 - 9,421.35 1,015.61 703.30 11,140.26 PARKS18,177.00 56.76 18,233.76 1,965.61 1,337.27 21,536.64 RECREATION14,432.53 - 14,432.53 1,136.38 1,073.15 16,642.06 LIBRARY12,667.87 - 12,667.87 672.00 942.92 14,282.79 TOTALS234,774.74$ 9,278.45$ 244,053.19$ 12,764.34$ 18,034.37$ 274,851.90$ TOTAL PAYROLL274,851.90$ Page 11 of 12
Library CC Check Register (Pages 1 ‐5)09/25/2017 $1,350.52
Library Check Register ‐ (Pages 6 ‐ 9)10/09/2017 $11,776.26
Glatfelter Liability Ins. ‐ Installment #9 09/12/2017 $852.19
Sunlife ‐ Sept 2017 Dental Ins 09/12/2017 $338.01
IPRF ‐Oct 2017 Workers Comp 06/30/1902 $967.96
Flex ‐Aug 2017 HRA &FSA Fees 09/26/2017 $19 00
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, October 09, 2017
ACCOUNTS PAYABLE
Flex ‐ Aug 2017 HRA & FSA Fees 09/26/2017 $19.00
Dearborne National ‐ Oct 2017 Life Ins 09/26/2017 $27.84
Dearborne National ‐ Oct 2017 Vision Ins 09/26/2017 $45.71
Nicor ‐ 08/02‐08/31 services 09/26/2017 $337.37
BCBS ‐ Oct 2017 Health Insurance 09/26/2017 $4,691.15
TOTAL BILLS PAID: $20,406.01
DATE
Bi‐weekly (Page 10)09/08/2017 $15,201.19
Bi‐weekly (Page 11)09/22/2017 $14,282.79
TOTAL PAYROLL:$29,483.98
TOTAL DISBURSEMENTS:$49,889.99
PAYROLL
Page 12 of 12
% of Fiscal Year 8%17%25%33%42%Year-to-Date FISCAL YEAR 2018
ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 August-17 September-17 Totals BUDGET % of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 52,665 272,734 10,239 23,713 265,842 625,193 645,867 96.80%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 909 - 930 43 - 1,882 5,250 35.84%
82-000-41-00-4170 STATE GRANTS - - - - - - 17,200 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 1,289 654 1,649 604 294 4,490 8,000 56.12%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 698 1,340 147 531 908 3,625 6,500 55.77%
82-000-44-00-4422 COPY FEES 248 226 401 520 341 1,737 2,500 69.47%
82-000-44-00-4439 PROGRAM FEES 60 108 170 25 65 428 1,000 42.78%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 129 137 161 169 166 761 800 95.18%
Miscellaneous
82-000-46-00-4690 REIMB-MISCELLANEOUS - - - 691 - 691 - 0.00%
82-000-48-00-4820 RENTAL INCOME 170 150 109 - 200 629 2,000 31.45%
82-000-48-00-4824 DVD RENTAL INCOME 157 221 220 438 170 1,206 2,500 48.24%
82-000-48-00-4850 MISCELLANEOUS INCOME 26 125 68 269 1,041 1,529 1,000 152.90%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 5,448 1,820 1,820 2,049 1,820 12,957 26,440 49.01%
TOTAL REVENUES: LIBRARY 61,799 277,516 15,914 29,050 270,847 655,127 719,057 91.11%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 16,338 36,858 12,468 12,468 12,468 90,599 223,828 40.48%
82-820-50-00-5015 PART-TIME SALARIES 15,098 23,061 14,223 14,230 13,721 80,334 232,689 34.52%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,761 3,973 1,344 1,344 1,344 9,767 24,435 39.97%
82-820-52-00-5214 FICA CONTRIBUTION 2,339 4,527 1,989 1,990 1,951 12,797 34,263 37.35%
82-820-52-00-5216 GROUP HEALTH INSURANCE 13,349 4,104 4,808 4,617 4,418 31,296 88,996 35.17%
82-820-52-00-5222 GROUP LIFE INSURANCE 67 22 28 28 28 173 403 42.88%
82-820-52-00-5223 DENTAL INSURANCE 404 443 253 338 338 1,775 5,550 31.99%
82-820-52-00-5224 VISION INSURANCE 117 33 46 46 46 287 670 42.83%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 92 - - 229 - 320 1,000 32.05%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2018 BUDGET REPORT
For the Month Ending September 30, 2017
1
% of Fiscal Year 8%17%25%33%42%Year-to-Date FISCAL YEAR 2018
ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 August-17 September-17 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2018 BUDGET REPORT
For the Month Ending September 30, 2017
82-820-52-00-5231 LIABILITY INSURANCE 5,356 1,820 1,820 1,820 1,820 12,637 25,440 49.67%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - - - - - 500 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - - 42 - 42 600 6.92%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - 100 - - 100 100 100.00%
82-820-54-00-5440 TELECOMMUNICATIONS - - 518 - 1,127 1,644 6,000 27.41%
82-820-54-00-5452 POSTAGE & SHIPPING - 294 - 7 13 314 500 62.89%
82-820-54-00-5460 DUES & SUBSCRIPTIONS - 1,717 11 468 11 2,207 12,000 18.39%
82-820-54-00-5462 PROFESSIONAL SERVICES 877 3,691 1,510 5,107 1,483 12,668 40,000 31.67%
82-820-54-00-5466 LEGAL SERVICES - - - - - - 2,000 0.00%
82-820-54-00-5468 AUTOMATION - - - 3,147 373 3,520 20,000 17.60%
82-820-54-00-5480 UTILITIES - - 362 384 337 1,084 8,480 12.78%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 513 6,560 2,865 - 25,800 35,738 50,000 71.48%
82-820-54-00-5498 PAYING AGENT FEES - 1,100 - 589 - 1,689 1,700 99.32%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 302 570 392 13 1,277 8,000 15.96%
82-820-56-00-5620 OPERATING SUPPLIES - 1,500 96 664 - 2,260 10,000 22.60%
82-820-56-00-5671 LIBRARY PROGRAMMING - 193 23 - 32 248 1,000 24.78%
82-820-56-00-5685 DVD'S - 138 49 55 - 242 500 48.38%
82-820-56-00-5686 BOOKS - 11 - 13 - 24 1,500 1.58%
82-820-99-00-9983 TRANSFER TO LIB DEBT SERVICE - - - - - - 3,000 0.00%
TOTAL FUND REVENUES 61,799 277,516 15,914 29,050 270,847 655,127 719,057 91.11%
TOTAL FUND EXPENDITURES 56,311 90,348 43,082 47,976 65,323 303,040 803,154 37.73%
FUND SURPLUS (DEFICIT)5,488 187,168 (27,167) (18,926) 205,525 352,087 (84,097)
BEGINNING FUND BALANCE 489,057
FUND SURPLUS (DEFICIT)352,087
ENDING RESERVED FUND BALANCE 334,198
ENDING UNRESERVED FUND BALANCE 506,946
ENDING TOTAL FUND BALANCE 841,144
2
% of Fiscal Year 8%17%25%33%42%Year-to-Date FISCAL YEAR 2018
ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 August-17 September-17 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2018 BUDGET REPORT
For the Month Ending September 30, 2017
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4000 PROPERTY TAXES 62,037 321,269 12,061 27,932 313,150 736,450 757,396 97.23%
83-000-45-00-4500 INVESTMENT EARNINGS 0 0 2 70 227 300 - 0.00%
83-000-49-00-4982 TRANSFER FROM LIB OPS - - - - - - 3,000 0.00%
TOTAL REVENUES: LIBRARY DEBT SERVICE 62,037 321,269 12,064 28,002 313,378 736,750 760,396 96.89%
LIBRARY DEBT SERVICE EXPENDITURES
2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT - - - - - - 50,000 0.00%
83-830-84-00-8050 INTEREST PAYMENT - 13,681 - - - 13,681 27,363 50.00%
2013 Refunding Bond
83-830-99-00-8000 PRINCIPAL PAYMENT - - - - - - 520,000 0.00%
83-830-99-00-8050 INTEREST PAYMENT - 81,516 - - - 81,516 163,033 50.00%
TOTAL FUND REVENUES 62,037 321,269 12,064 28,002 313,378 736,750 760,396 96.89%
TOTAL FUND EXPENDITURES - 95,198 - - - 95,198 760,396 12.52%
FUND SURPLUS (DEFICIT)62,037 226,072 12,064 28,002 313,378 641,552 -
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 6,150 7,000 4,200 12,650 4,700 34,700 35,000 99.14%
84-000-45-00-4500 INVESTMENT EARNINGS 1 1 1 1 1 5 10 48.50%
TOTAL REVENUES: LIBRARY CAPITAL 6,151 7,001 4,201 12,651 4,701 34,705 35,010 99.13%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 128 - - 128 3,500 3.64%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 862 3,894 - - 4,756 15,000 31.71%
84-840-56-00-5683 AUDIO BOOKS - 1,001 150 - - 1,151 - 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - 0.00%
3
% of Fiscal Year 8%17%25%33%42%Year-to-Date FISCAL YEAR 2018
ACCOUNT NUMBER DESCRIPTION May-17 June-17 July-17 August-17 September-17 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2018 BUDGET REPORT
For the Month Ending September 30, 2017
84-840-56-00-5685 DVD'S - 18 91 205 69 383 - 0.00%
84-840-56-00-5686 BOOKS - 2,466 2,717 2,068 2,143 9,394 16,500 56.93%
TOTAL FUND REVENUES 6,151 7,001 4,201 12,651 4,701 34,705 35,010 99.13%
TOTAL FUND EXPENDITURES - 4,347 6,979 2,273 2,212 15,811 35,000 45.17%
FUND SURPLUS (DEFICIT)6,151 2,654 (2,778) 10,378 2,489 18,894 10
4
DATE: 10/03/2017 UNITED CITY OF YORKVILLE PAGE: 1TIME: 11:40:23 GENERAL LEDGER ACTIVITY REPORT F-YR: 18ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 05PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2017 BEGINNING BALANCE 3,077.05 GJ-170531LB 06/02/2017 08 May 2017 Deposits 300.00 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 300.0002 AP-170612B 06/06/2017 01 BOOKS BAKER & TAYLOR 104361 2032897995 52.18 06/06/2017 02 NAME PLATES KING & SONS MONUMENT 104364 051717 180.00 AP-170625 06/19/2017 148 AMAZON-PRINTER, PRINTER FIRST NATIONAL BANK 900046 062517-M.PFISTER 436.17 06/19/2017 149 TARGET-TARGUS CASES FIRST NATIONAL BANK 900046 062517-S.AUGUSTINE 99.98 GJ-170630LB 07/05/2017 08 June 2017 Deposits 2,675.23 _________________________________ TOTAL PERIOD 02 ACTIVITY 768.33 2,675.2303 AP-170710 07/05/2017 01 BOOKS BAKER & TAYLOR 104377 2032916077 31.02 07/05/2017 02 BOOKS BAKER & TAYLOR 104377 2032937543 51.15 07/05/2017 03 BOOKS BAKER & TAYLOR 104377 2032944087 14.95 07/05/2017 04 BOOKS BAKER & TAYLOR 104377 2032946730 34.61 07/05/2017 05 BOOKS BAKER & TAYLOR 104377 2032960762 287.41 07/05/2017 06 BOOKS BAKER & TAYLOR 104377 2032963290 9.77 07/05/2017 07 BOOKS BAKER & TAYLOR 104377 2032970774 65.53 07/05/2017 08 07/19/17 NATURE'S ARCHITECTS FOREST PARK NATURE C 104380 071917 135.00 GJ-170731LB 08/01/2017 08 July 2017 Deposits 2.00 _________________________________ TOTAL PERIOD 03 ACTIVITY 629.44 2.0004 AP-170814 08/09/2017 01 BOOKS BAKER & TAYLOR 104390 2032988056 212.74 08/09/2017 02 BOOKS BAKER & TAYLOR 104390 2032994518 13.80 08/09/2017 03 BOOKS BAKER & TAYLOR 104390 2033005997 74.38 08/09/2017 04 BOOKS BAKER & TAYLOR 104390 2033019466 273.87 08/09/2017 05 BOOKS BAKER & TAYLOR 104390 2033029979 143.42 08/09/2017 06 BOOKS BAKER & TAYLOR 104390 2033032006 350.87 08/09/2017 07 BOOKS BAKER & TAYLOR 104390 2033048611 112.15 08/09/2017 08 DVD MIDWEST TAPE 104396 95229398 22.99 08/09/2017 09 AUDIO BOOK MIDWEST TAPE 104396 95254126 39.99 08/09/2017 10 DVD, AUDIO BOOK MIDWEST TAPE 104396 95273332 69.98 GJ-170831LB 09/01/2017 08 August 2017 Deposits 385.00 GJ-170903RC 09/05/2017 02 RC Aug 2017 Lib Deposits 277.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 1,314.19 662.0005 AP-170911 09/06/2017 01 BOOKS BAKER & TAYLOR 104403 2033052718 24.46 09/06/2017 02 BOOKS BAKER & TAYLOR 104403 2033074220 74.42 09/06/2017 03 BOOKS BAKER & TAYLOR 104403 2033092389 86.13 09/06/2017 04 BOOKS BAKER & TAYLOR 104403 2033096069 155.34 09/06/2017 05 BOOKS BAKER & TAYLOR 104403 2033111556 110.03 09/06/2017 06 2 MEMORIAL BRICKS KING & SONS MONUMENT 104406 082317 60.00 09/06/2017 07 DVD MIDWEST TAPE 104407 95284174 14.99 09/06/2017 08 AUDIO BOOK MIDWEST TAPE 104407 95311530 39.99 09/06/2017 09 AUDIO BOOK MIDWEST TAPE 104407 95326184 39.99 09/06/2017 10 AUDIO BOOKS MIDWEST TAPE 104407 95344286 69.98 09/06/2017 11 BOKK-IT 5K TIMING RACE TIME 104410 N0902 481.81 AP-170925M 09/19/2017 165 TARGET-PRIZES FOR SUMMER FIRST NATIONAL BANK 900050 092517-J.WEISS 32.87
DATE: 10/03/2017 UNITED CITY OF YORKVILLE PAGE: 2TIME: 11:40:23 GENERAL LEDGER ACTIVITY REPORT F-YR: 18ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 05PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________05 AP-170925M 09/19/2017 166 DOLLAR TREE-PRIZES FOR SUMMER FIRST NATIONAL BANK 900050 092517-J.WEISS 8.00 09/19/2017 167 TARGET-GIFT CARDS FIRST NATIONAL BANK 900050 092517-S.AUGUSTINE 50.00 09/19/2017 168 NCG CINEMA-GIFT CARDS FIRST NATIONAL BANK 900050 092517-S.AUGUSTINE 25.00 09/19/2017 169 PANERA-GIFT CARDS FIRST NATIONAL BANK 900050 092517-S.AUGUSTINE 25.00 GJ-170930LB 09/29/2017 08 Sept 2017 Deposits 330.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 1,298.01 330.00 TOTAL ACCOUNT ACTIVITY 4,009.97 3,969.23 ENDING BALANCE 3,036.31 GRAND TOTAL 0.00 3,036.31 TOTAL DIFFERENCE 0.00 3,036.31
May June July August September October November December January February March April
2017 2017 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018
Library
Operations Old Second $ 349,886 $ 533,078 $ 504,996 $ 485,272 $ 742,421
Building
Development Fees Old Second 20,004 21,754 21,732 23,660 34,099
Library
Operations IMET * 8,837 8,837 8,837 8,837 8,837
Library
Operations Illinois Funds 170,559 170,682 170,821 170,967 171,115
Total: $ 549,286 $ 734,351 $ 706,386 $ 688,736 $ 956,471 $ - $ - $ - $ - $ - $ - $ -
* Restricted
PAYROLL
1ST PAY PERIOD 17,692$ $ 20,595 $ 14,577 $ 14,818 $ 15,201
2ND PAY PERIOD 17,845 32,345 15,447 15,213 14,283
3RD PAY PERIOD - 15,479 - - -
Total 35,537$ 68,420$ 30,024$ 30,031$ 29,484$ -$ -$ -$ -$ -$ -$ -$
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
As of September 30, 2017
FISCAL YEAR 2018
FY 2017 Unaudited
FY 2015 FY 2016 Adopted FY 2017
Actual Actual Budget Actual
Revenue
Taxes 626,950 622,529 644,719 626,183
Intergovernmental 26,934 26,475 22,450 18,958
Fines & Forfeits 8,356 8,081 9,300 7,355
Charges for Service 10,841 9,191 11,500 10,208
Investment Earnings 1,279 436 350 1,006
Reimbursements 13,174 - - 2,141
Miscellaneous 6,762 5,240 7,500 7,099
Other Financing Sources 25,189 25,928 36,068 24,044
Total Revenue 719,485 697,880 731,887 696,994
Expenditures
Salaries 400,069 391,904 419,134 411,502
Benefits 157,525 151,698 181,638 158,182
Contractual Services 145,651 94,596 129,171 104,409
Supplies 17,144 23,907 24,000 26,927
Other Financing Uses 3,487 3,102 3,000 6,275
Total Expenditures 723,876 665,207 756,943 707,295
Surplus (Deficit)(4,391) 32,673 (25,056) (10,301)
Ending Fund Balance 466,683 499,355 435,726 489,054
64.47%75.07%57.56%69.14%
Library Operations Fund (82)
The Yorkville Public Library provides the people of the community, from pre-school through maturity,
with access to a collection of books and other materials which will serve their educational, cultural and
recreational needs. The Library board and staff strive to provide the community an environment that
promotes the love of reading.
$400
$450
$500
$550 ThousandsFund Balance
1
Unaudited Budget
FY 2015 FY 2016 FY 2017 FY 2017 Variance % of
Account Number Actual Actual Budget Actual Over (Under)BudgetDescription
Library Operations
82-000-40-00-4000 PROPERTY TAXES 626,950 622,529 644,719 626,183 (18,536) 97.12%
82-000-41-00-4120 PERSONAL PROPERTY TAX 5,783 5,324 5,250 5,914 664 112.65%
82-000-41-00-4170 STATE GRANTS 21,151 21,151 17,200 13,044 (4,156) 75.84%
82-000-43-00-4330 LIBRARY FINES 8,356 8,081 9,300 7,355 (1,945) 79.09%
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 6,647 6,038 7,500 6,576 (924) 87.68%
82-000-44-00-4422 COPY FEES 3,095 2,283 3,000 2,717 (283) 90.57%
82-000-44-00-4439 PROGRAM FEES 1,099 870 1,000 915 (85) 91.50%
82-000-45-00-4500 816 436 350 1,006 656 287.43%
82-000-45-00-4550 463 - - - - 0.00%
82-000-46-00-4690 REIMB - MISCELLANEOUS 13,174 - - 2,141 2,141 0.00%
82-000-48-00-4820 RENTAL INCOME 1,851 1,942 2,000 2,200 200 110.00%
82-000-48-00-4824 DVD RENTAL INCOME 3,923 2,454 5,000 2,444 (2,556) 48.88%
82-000-48-00-4850 MISCELLANEOUS INCOME 988 844 500 2,455 1,955 491.00%
82-000-49-00-4901 TRANSFER FROM GENERAL 25,189 25,928 36,068 24,044 (12,024) 66.66%
Revenue 719,485 697,880 731,887 696,994 (34,893) 95.23%
82-820-50-00-5010 SALARIES & WAGES 210,198 201,312 217,309 211,185 (6,124) 97.18%
82-820-50-00-5015 PART-TIME SALARIES 189,871 190,592 201,825 200,317 (1,508) 99.25%
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 23,897 21,767 23,470 22,558 (912) 96.11%
82-820-52-00-5214 FICA CONTRIBUTION 29,991 29,361 31,448 30,778 (670) 97.87%
82-820-52-00-5216 GROUP HEALTH INSURANCE 72,838 68,514 83,960 74,462 (9,498) 88.69%
82-820-52-00-5222 GROUP LIFE INSURANCE 427 443 403 403 - 100.00%
82-820-52-00-5223 DENTAL INSURANCE 4,728 5,034 5,638 5,286 (352) 93.76%
82-820-52-00-5224 VISION INSURANCE 455 651 651 651 - 100.00%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - 420 2,500 474 (2,026) 18.96%
82-820-52-00-5231 LIABILITY INSURANCE 25,189 25,508 33,568 23,570 (9,998) 70.22%
82-820-54-00-5412 TRAINING & CONFERENCES 133 249 500 330 (170) 66.00%
82-820-54-00-5415 TRAVEL & LODGING 514 262 600 365 (235) 60.83%
82-820-54-00-5421 PPRT TAX REBATE - 678 - - - 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING 47 23 100 277 177 277.00%
82-820-54-00-5440 TELECOMMUNICATIONS 11,468 6,007 6,000 3,524 (2,476) 58.73%
82-820-54-00-5452 POSTAGE & SHIPPING 455 494 500 398 (102) 79.60%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 9,934 9,560 12,000 9,005 (2,995) 75.04%
82-820-54-00-5462 PROFESSIONAL SERVICES 28,610 31,278 29,000 38,037 9,037 131.16%
82-820-54-00-5466 LEGAL SERVICES 975 - 2,000 - (2,000) 0.00%
82-820-54-00-5468 AUTOMATION 24,923 17,890 35,000 12,633 (22,367) 36.09%
82-820-54-00-5480 UTILITIES 11,518 6,504 16,281 10,961 (5,320) 67.32%
82-820-54-00-5489 LOSS ON INVESTMENT 9,300 - - - - 0.00%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 46,085 19,962 25,000 27,190 2,190 108.76%
82-820-54-00-5498 PAYING AGENT FEES 1,689 1,689 2,190 1,689 (501) 77.12%
82-820-56-00-5610 OFFICE SUPPLIES 5,257 9,240 8,000 8,906 906 111.33%
82-820-56-00-5620 OPERATING SUPPLIES 9,338 11,210 8,000 9,654 1,654 120.68%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING 1,209 1,030 1,000 1,243 243 124.30%
82-820-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - 0.00%
GAIN ON INVESTMENT
INVESTMENT EARNINGS
2
Unaudited Budget
FY 2015 FY 2016 FY 2017 FY 2017 Variance % of
Account Number Actual Actual Budget Actual Over (Under)BudgetDescription
82-820-56-00-5685 DVD'S 1,340 2,427 2,000 1,141 (859) 57.05%
82-820-56-00-5686 BOOKS - - 5,000 5,983 983 119.66%
82-820-99-00-9983 TRANSFER TO LIBRARY DEBT SERVICE 3,487 3,102 3,000 6,275 3,275 209.17%
Expenditures 723,876 665,207 756,943 707,295 (49,648) 93.44%
Surplus(Deficit)(4,391) 32,673 (25,056) (10,301)
Fund Balance 466,683 499,355 435,726 489,054
64.47%75.07%57.56%69.14%
3
FY 2017 Unaudited
FY 2015 FY 2016 Adopted FY 2017
Actual Actual Budget Actual
Revenue
Taxes 727,762 746,621 749,771 745,908
Investment Earnings 72 123 - 588
Other Financing Sources 3,487 3,102 3,000 6,275
Total Revenue 731,321 749,846 752,771 752,771
Expenditures
Debt Service 731,321 749,846 752,771 752,771
Total Expenditures 731,321 749,846 752,771 752,771
Surplus (Deficit)- - - -
Ending Fund Balance - - - -
Library Debt Service Fund (83)
The Library Debt Service Fund accumulates monies for payment of the 2006 and 2013 refinancing
bonds, which were issued to finance construction of the Library building.
$0
$2
$4
$6
$8
$10 Fund Balance
4
Unaudited Budget
FY 2015 FY 2016 FY 2017 FY 2017 Variance % of
Account Number Actual Actual Budget Actual Over (Under)BudgetDescription
Library Debt Service
83-000-40-00-4000 PROPERTY TAXES 727,762 746,621 749,771 745,908 (3,863) 99.48%
83-000-45-00-4500 INVESTMENT EARNINGS 72 123 - 588 588 0.00%
83-000-49-00-4982 TRANSFER FROM LIBRARY OPS 3,487 3,102 3,000 6,275 3,275 209.17%
Revenue 731,321 749,846 752,771 752,771 - 100.00%
Debt Service - 2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT 50,000 50,000 50,000 50,000 - 100.00%
83-830-84-00-8050 INTEREST PAYMENT 34,488 32,113 29,738 29,738 - 100.00%
Debt Service - 2013 Refunding Bond
83-830-99-00-8000 PRINCIPAL PAYMENT 455,000 485,000 500,000 500,000 - 100.00%
83-830-99-00-8050 INTEREST PAYMENT 191,833 182,733 173,033 173,033 - 100.00%
Expenditures 731,321 749,846 752,771 752,771 - 100.00%
Surplus(Deficit)- - - -
Fund Balance - - - -
5
.
FY 2017 Unaudited
FY 2015 FY 2016 Adopted FY 2017
Actual Actual Budget Actual
Revenue
Licenses & Permits 25,325 36,100 20,000 53,650
Investment Earnings 11 8 10 12
Miscellaneous 13 10 - 130
Total Revenue 25,349 36,118 20,010 53,792
Expenditures
Contractual Services 3,093 4,258 3,500 3,844
Supplies 36,412 29,768 8,395 44,851
Total Expenditures 39,505 34,026 11,895 48,695
Library Capital Fund (84)
The Library Capital Fund derives its revenue from monies collected from building permits. The
revenue is used for Library building maintenance and associated capital, contractual and supply
purchases.
Surplus (Deficit)(14,156) 2,092 8,115 5,097
Ending Fund Balance 12,714 14,807 28,944 19,904
$0
$10
$20
$30
$40 ThousandsFund Balance
6
Unaudited Budget
FY 2015 FY 2016 FY 2017 FY 2017 Variance % of
Account Number Actual Actual Budget Actual Over (Under)BudgetDescription
Library Capital
84-000-42-00-4214 DEVELOPMENT FEES 25,325 35,350 20,000 53,450 33,450 267.25%
84-000-42-00-4224 RENEW PROGRAM PERMITS - 750 - 200 200 0.00%
84-000-45-00-4500 11 8 10 12 2 120.00%
84-000-48-00-4850 MISCELLANEOUS INCOME 13 10 - 130 130 0.00%
Revenue 25,349 36,118 20,010 53,792 33,782 268.83%
84-840-54-00-5406 RENEW PROGRAM - 750 - 200 200 0.00%
84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,093 3,508 3,500 3,644 144 104.11%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 16,428 1,311 - 15,444 15,444 0.00%
84-840-56-00-5683 AUDIO BOOKS 2,467 1,237 - 2,758 2,758 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - 0.00%
84-840-56-00-5685 DVD'S 1,250 394 - 1,843 1,843 0.00%
84-840-56-00-5686 BOOKS 16,267 26,826 8,395 24,806 16,411 295.49%
Expenditures 39,505 34,026 11,895 48,695 36,800 409.37%
Surplus(Deficit)(14,156) 2,092 8,115 5,097
Fund Balance 12,714 14,807 28,944 19,904
INVESTMENT EARNINGS
7
Unaudited Budget
FY 2015 FY 2016 FY 2017 FY 2017 Variance % of
Account Number Actual Actual Budget Actual Over (Under)BudgetDescription
Cash Flow - Surplus(Deficit)
Library Ops (4,391) 32,673 (25,056) (10,301)
Library Debt Service - - - -
Library Capital (14,156) 2,092 8,115 5,097
(18,547) 34,765 (16,941) (5,204)
Cash Flow - Fund Balance
Library Ops 466,683 499,355 435,726 489,054
Library Debt Service - - - -
Library Capital 12,714 14,807 28,944 19,904
479,397 514,162 464,670 508,958
Library
8
September 2017 Director Report
Public Relations
Kendall Country Record - Beacon News Sun Times- WSPY Radio & Television
Station - Yorkville Patch
Meetings, Workshops
Sharyl,Jennette and Marianne attended the annual PrairieCat Users Group (PUG) at Waubonsee
College. Director met with each of the department head and will meet with the former director
next week.
Adult Programs
Threads Group (8), Friends Meeting (10), Ukulele Music Program (72), Mini Golf Meetings-
3mtgs (24), Thursday Evening Book Club (7), Men’s Book Club (7), Creative Writing Group
(10).
Total Adult Attendance 139
Computer Use (287) Express Stations (57)
Total Adult Computer Usage 344
Young Adult Programs
Teen Meeting-TAG (9), Anime (4)
Total YA Attendance 13
YA Computer Usage 20
Children Programs
Tots and Toddlers -2 programs (62), Lego Club (18), Ice Cream Book Club (9), Lapsit (12),
Lego Club Duplo/2 programs (18), Morning/Afternoon Read/4 programs (12), Drop in Storytime
(16), Panera Storytime/2 programs (48), K9 program (46), Book Club (1-2 grade) (10), Book
Club (3-5 grade) (5), Literacy Center (13).
Total Children Attendance 269
Youth Computer Usage 19
Meeting Room Parks & Recs. – Library (16) – other org. (4)
Patron Count 7370
Proctored Tests 1
Teen Volunteers: Morgan Rutsay,Mikayla Mika, Mark Sanford, Juleah Richardson, Naytona
Faedtke,Rachel Robinette, Halle Jones, Dana Malinowski, Sydney Klebenow, Skyler Kran
YORKVILLE STATISTICS FOR FY18
Month
All
Transactions
checkouts+
renewals checkouts renewals
all holds
placed
holds
filled checkins usage
Items lent
to other
libraries
Items
borrowed
from
other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Total
items
Patrons
added
Total
patrons
e-
commerce
MAY 12,510 6,087 5,275 812 334 1,160 4,929 0 535 932 266 437 111 492.84
JUNE 17,149 8,616 7,531 1,085 413 1,507 6,613 0 598 1,266 425 310 184 405.54
JUL 16,457 7,641 6,569 1,072 437 1,468 6,911 0 604 1,217 258 305 146 296.55
AUG 15,773 7,313 6,221 1,092 367 1,550 6,542 1 699 1,290 220 272 142 203.95
SEP 13,260 6,043 5,104 939 421 1,499 5,297 0 615 1,263 207 325 113 147.7
OCT
NOV
DEC
JAN
FEB
MAR
APR
DATABASE USEAGE FOR FY18
ANCESTRY GALE E-READ IL OMNI WORLDCAT ILL
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 189 70 6 34 14 15 13 642 216 208 2 27 21
JUN 90 30 6 20 5 8 13 723 191 210 1 12 19
JUL 38 18 8 22 22 10 13 797 231 203 0 12 14
AUG 280 159 1 7 16 15 16 676 222 214 1 23 14
SEP 27 15 21 665 228 198 0
OCT
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APR
Outsource Solutions Group, Inc
P.O. Box 309
Itasca, IL 60143
Phone: (630) 236-6625
Fax: (630) 428-0524
Prepared especially for
Yorkville Public Library
On Tuesday, September 26, 2017
Prepared by Mike Ruter
mruter@osgusa.com
(630) 236-6625 x 229
Proposal: 22353
Created: 9/26/2017
Printed: 9/26/2017
Proposal: 22353Proposal for Yorkville Public Library
9/26/2017 Page: 2
Quantity TotalDescription
CURRENT EXPIRATION 12/05/17
WATCHGUARD XTM 515 SECURITY SOFTWARE SUITE 3YR
RENEWAL
$2,378.751
No action is needed on your part - we will automatically process this renewal approximately 20 days prior to the
expiration date, and you will be invoiced at that time.
Your Price:$2,378.75
Total:$2,378.75
Prices are firm until 9/30/2017 Terms: Due Upon Receipt
Quoted by:Mike Ruter, mruter@osgusa.com Date: 9/26/2017
Date:Accepted by:
THIS IS NOT AN INVOICE. PLEASE PAY FROM AN INVOICE ONLY. All credit card payments will be automatically charged a 3%
processing fee. OSG will make an effort to honor the prices quoted for as long as possible, but be advised that our suppliers change
prices daily and as a result our price may change at any time. All installation times are estimates. Clients will be billed the actual time
incurred. Tax & Freight to be applied when applicable. Work scheduled M-F, 8a-5p (Unless Otherwise Noted). Return Policy: Defective
Product Returns: Customer may return most defective products directly to Outsource Solutions Group, Inc. within (15) days of invoice
date and or receipt of product. OSG's option, credit, replacement exchange and or repair. After fifteen (15) days, only the
manufacturer warranty applies. Non- Defective Product Returns: Customer may return most unopened, factory sealed non-defective
products to OSG within fifteen (15) days of invoice. Customer is responsible for all shipping charges of the returned product.
Restocking fees may apply.Special orders and restricted products: Special order products and Manufacturer restricted products may be
non -returnable or may have unique return restrictions provided at the time of sale. All returnable products must be returned complete,
including all original boxes, packing materials, manuals, blank warranty cards and any other accessories that were provided by the
manufacturer. Open box products are returnable on a case by case basis subjected to the manufacturers return policies and restocking
fees may apply. Customer is strongly advised to purchase full insurance to cover loss and damage for shipments of returned items and
to use a carrier and shipping method that provide proof of delivery. OSG is not responsible for loss during such shipment. If a package
containing items purchased from OSG arrives at Customer's address damaged, customer should refuse to accept delivery from carrier.
P.O. Box 309 Itasca, IL (630) 236-6625 info@osgusa.com
Proposal: 22353Proposal for Yorkville Public Library
9/26/2017 Page: 3
P.O. Box 309 Itasca, IL (630) 236-6625 info@osgusa.com
Personnel Policy
Board of Trustees - Director Relationship
A. Board of Trustees – Duties and Responsibilities
B. Director – Duties and Responsibilities
Conditions of Work
A. Work Week
B. Scheduling
C. Staff Meetings
D. Work Breaks
E. Evaluations
F. Grievance
G. Disciplinary Action
H Resignation Notice
I. Letter of Reference
J. Smoking / Drug Free Workplace
K. Emergency Closing
Benefits
A. Paid Holidays
B. Vacations
C. Compassionate Leave
D. Sick Time
E. Maternity Leave
F. Personnel Days
G. Jury Duty
H. Professional, Meetings, Workshops, Training,
& Memberships
I. Health Insurance
J. Illinois Municipal Retirement Fund
K. Social Security
L. State and Federal Income
M. Staff Borrowing
N. Comp - Time
O. Anti-Nepotism Policy
P. Travel, Meal, and Lodging Expenses
E/1
Board of Trustees – Director Relationship
A. Board of Trustees – Duties and Responsibilities
1) Determine and adopt written policies to govern the operation and programs
of the library.
2) Select and employ the Library Director.
3) Encourage public relations and the presentation of library programs and
facilities to the community.
4) Determine a budget which will enable the library to meet its need for
service.
5) Be responsible for the administration of the budget.
6) Serve on committees appointed by the Library Board President.
(such as policy, personnel, finance).
7) Attend Board meetings and see that accurate records are kept on file at the
library.
8) Approve pay rates. These rates will be reviewed annually prior to
determining the financial requirements for the next fiscal year.
B Library Director – Duties and Responsibilities
1) Serves as chief executive of the library and is responsible for the
administration of the library under the policies approved by the Board.
2) Administers the budget as approved by the Board of Trustees.
3) Shall attend regular meetings of the Board.
4) Shall select, direct and evaluate the staff in carrying out the activities and
services of the library.
5) Acts as technical advisor to the Board and recommends needed policies for
board action.
6) Suggests and implement plans for extending the library’s services and
facilities.
7) Has overall responsibility for selection, acquisition, processing and
maintenance of all library materials.
8) Recommends pay rates and increases for employees.
E/2
Personnel Policy
Standards for Public Libraries
It is the policy of the Library Board of Trustees that the normal conditions in the library shall, in
general, relate to the standards indicated by the American Library Association and the Illinois
Library Associations Standards for Public Libraries, Measures of Quality, and Avenues to
Excellence. A cooperative spirit is needed on the part of all staff members to accomplish the
library programs.
Conditions of Work
A. Work Week
The first day of the work week shall be Monday. Full-time employees work
40 hours per week on a salary basis.
The Library Director’s hours will be approved by the Library Board.
Salaried employees do not receive overtime pay, but may take equal time
earned within the fiscal year, when the demand of the position allows them
to do so, with the approval of the Director and notification to the Library
Board.
Each employee will mark down his /her own hours on their time sheets.
The Director will verify and approve the time sheets for every pay period.
B. Scheduling
Scheduling of each employee’s hours of work will be done by the Director
with consideration for the individual employee’s preferences, but with the
needs of the library as the primary consideration.
C. Staff Meetings
Staff meetings are held monthly. Staff meetings are meant to provide
instruction and feedback. They are to be structured to allow discussion and
participation. All staff members are expected to attend staff meetings.
D. Work Breaks
Employees working five hours shall be allowed a 30 minute paid rest break.
If the employee leaves the premises they will not be paid for their break.
E/3
E. Evaluations
1. The Library Director shall be evaluated by the Board of Trustees at the end
of the 90-day probationary period, the 6-month evaluation period, at the
conclusion of the first year of employment, and annually thereafter on the
anniversary of the starting date.
2. Staff members shall be evaluated by the Director at the conclusion of the
first year of employment, and annually thereafter on the anniversary of the
starting date.
.
The Director and each staff member will receive a copy of his/her
evaluation. The original evaluation forms will be placed in the employee’s
personnel file. Personnel files of all employees will be kept in a locked file
at the Library.
F. Grievances
Any staff member with a personal grievance should discuss the situation
with the Library Director. If the grievance cannot be resolved at this level,
the staff member may present the grievance in writing to the Personnel
Committee of the Board of Trustees.
G. Disciplinary Action and Termination
The following steps are to be taken:
A. Verbal reprimand
B. Written reprimand
C. Suspension, with opportunity of a hearing by the Board.
D. Dismissal
Actions involving suspension or dismissal must be approved by the Board of
Trustees.
If an employee receives an unsatisfactory evaluation, the employee may
be placed on probation. A re-evaluation will occur in 60 days. If the
employee does not show improvement by the end of the probationary
period, then the employee will be given a 30- days notice of termination.
The Library Board reserves the right to terminate the Library Director with
30- days notice.
E/4
H. Resignation Notice
1. Resignations must be submitted in writing. Employees are expected to
give at least two weeks notice. The Library Director shall give 30 -days
notice.
2. On the last day of employment, the employee is required to return his or
her library card (non-resident), and any library keys assigned to the
employee.
3. Upon termination of employment, fulltime employees will be paid for
unused vacation time that has been earned through the last day of work that
year. Unused vacation time is paid at the employee’s base pay rate at the
time of the termination of employment.
4. Upon termination of employment, employees will not be paid for unused
sick time.
I. Letter of Reference
The Library Director will confirm that an employee works, or has worked
for the Library, the position held, the dates of employment and the rate of
pay. No other business reference will be provided concerning an employee
unless a signed release for it is provided by the employee.
.
J. Smoking / Drug-Free Workplace
1. The library is a smoke free building. Smoking is not permitted in
the public or staff areas of the building.
2. The library is a drug free workplace.
K. Emergency Closing
In the event the library is closed due to an emergency such as heavy
power failure, etc., full time staff who are working at the time the building
is closed will be paid for the time they are scheduled to work. If the library
remains open and an employee is unable to reach or remain at the library
because of inclement weather, he/she may utilize available vacation leave,
personal day, or comp time in lieu of time missed on that day. Employees
may otherwise choose to make up missed hours caused by inclement
weather during that week.
E/5
Benefits
A. Paid Holidays
Holiday pay shall be based on the 8 hour work day per holiday, for full time
employees.
B. Vacations
1. The Library Director receives 20 days of vacation after the 6 month
evaluation period and beginning on the anniversary of his/her date
of employment.
2. An employee must complete twelve months of continuous service
before a vacation is allowed. The staff member’s anniversary marks
the beginning of the year in which he/she may take vacation time.
3. Full time employees have the following yearly vacation schedule:
10 days vacation after 1 year
15 days vacation after 5 years
20 days vacation after 10 years
4. Unused vacation time does not carry over into the next year.
C. Compassionate Leave
1. Up to five consecutive days will be granted in the case of the death of a
staff member’s immediate family. Hours scheduled during the 5 days leave
will be paid to full time employees. If the circumstances require additional
time off a request must be made to the Library Director who may extend
leave for an additional fifteen working days without pay. Further time off
must be approved by the Library Board.
2. Immediate family members include: mother, father, brother, sister, child,
spouse, mother-in-law, father-in-law, grandparent, or in special cases as
approved by the Director.
D. Sick Time
1. An employee who is employed for a minimum of 40 hours per week will
be entitled to receive 1 sick day per month with salary to be continued
during this time. Unused sick days will accumulate to no more than 30
days.
2. Director’s sick leave shall accumulate to no more than 50 days.
E/6
3. Sick days shall not be applied to vacation time. Family medical
emergencies, doctor appointments and dentist appointments are valid use
of sick time. Sick time will be deducted from the total accumulated hours
based on the amount of hours the employee was scheduled to work that
day.
4. The Library Director is entitled to 1 sick day per month beginning on the
first day of employment.
D. Maternity Leave
1. Leaves of absence for maternity purposes may be granted by the Director
upon request.
2. Maternity leave shall be without pay.
3. Any accumulated sick leave may be used in conjunction with maternity
leave.
F. Personal Days
A full time staff member shall be entitled to two paid days of personal leave
per year after the 6 month probationary period. The director shall be entitles
to two paid days of personal leave per year after the 90 days probationary
period.
Personal days are to be taken in either half or whole segments, and may not
be added to vacation or holiday leaves. Personal days unused are not carried
over to the next year. Any request for personal days must be approved in
advance by the Director.
G. Jury Duty
All employees summoned for jury duty, or under subpoena as a witness for
court proceeding are granted leave with pay for the scheduled hours missed
while fulfilling the obligation. The employee will keep the jury fee from the
courts.
H. Professional Meetings, Workshops, Training, and Memberships
1. Employees are encouraged to participate in professional
organizations and to attend workshops, conferences, and other training
sessions that foster professional growth, improve job performance, or
develop special skills related to librarianship and the employees duties.
Attendance shall have the prior approval of the Library Director, and
reasonable expenses will be paid by the library. Membership of the Library
Director in professional organizations will be paid for by the library.
E/7
2. Employees will be considered in a work status while attending such
meetings and shall be reimbursed for use of their private vehicles at the IRS
approved rate per mile.
I. Health Insurance
1. Hospitalization, dental, and vision insurance and life insurance is
available to all full time employees of the library, per the
Intergovernmental
Agreement. The library participates in the City of Yorkville group
insurance program. The full premium is paid for by the library. Library
staff pays an amount towards the policy as set by the City of Yorkville.
This is taken directly from their paycheck.
2. All coverage and conditions of insurance are determined by the group
policy managed by the City of Yorkville. Explanation and coordination of
benefits is handled by the City of Yorkville.
3. The Library Board may offer an alternative insurance plan that are cost
effective to the library.
J. Illinois Municipal Retirement Fund
Employees who work a minimum of 1000 hours per year are required to
participate in IMRF. Deductions for this plan are made from an
employee’s salary.
K. Social Security
Deductions are made from all salaries for Social Security.
L. State and Federal Income
Each employee must fill out the prescribed state and federal forms provided
by the City Treasurer. Deductions will be made accordingly.
E/8
M. Staff Borrowing
All employees of the Yorkville Public Library are eligible for a library card
and may use all the library facilities provided to the general public.
Employees are exempt from overdue fines on most library materials.
Employees are required to pay fees for lost or damaged materials. A
Yorkville Public Library card will be issued to the non-resident staff
member to be used while the staff member is employed at the library.
N. Anti-Nepotism Policy
Relatives of persons currently employed by the library may be hired only if they
will not be working directly for or supervising a relative in the same line of
authority within the organization. This policy applies to any relative, higher or
lower in the organization, who has the authority to review employment decisions.
Library employees cannot be transferred into such a reporting relationship.
For the purposes of this policy, a relative is any person who is related by blood or
marriage, or whose relationship with the employee is similar to that of persons who
are related by blood or marriage.
E/9
O. Ordinance Regulation Reimbursement of
Travel, Meal, and Lodging Expenses
1. Requirement. This Ordinance is adopted by the Board of Library trustees of the Yorkville Public
Library responsive to the requirements of the Local Government Travel Expense Control Act (the
Act) 50 ILCS 1250/1.
2. Reimbursable Rates. The Yorkville Library shall reimburse permitted expenses as set forth on the
attached Exhibit A.
3. Reimbursement Request Form. The Yorkville Library shall only approve reimbursement of
expenses if a Library Trustee or employee submits expenses on the Yorkville Library
Reimbursement Request Form (Exhibit B).
4. Entertainment Expenses. The Library shall not reimburse any Library Trustee or employee for
any entertainment expense unless such expense is ancillary to the purpose of the program or
event.
5. Board Approval of Certain Reimbursable. The following expenses for travel, meals, and lodging
may be approved only by a roll call vote at an open meeting of the Board of Library Trustees:
a. Any reimbursable expenses of an employee that exceeds the maximum allowed:
b. Any reimbursable expenses of a Library Trustee.
6. Forms. The Library Director is authorized to develop such additional forms as the Library Director
deems helpful with this Resolution and The Act.
7. Conflict. All resolutions or part of resolutions conflicting with any provision of this Resolution be
and the same are repealed.
8. Effective Date. This Resolution shall be in full force and effect from and after its adoption.
Adopted November, 14 2016 pursuant to roll call vote as follows:
AYES: ___________________
NAYS: ___________________
ABSENT: ____________________
__________________________________________
Russell Walter, President, Board of Library Trustees
of the Yorkville Public Library
________________________________________________________
Kate Elder, Secretary, Board of Library Trustees of the Yorkville Public Library.
Exhibit A
E/10
Permitted Travel Expenses
The Library shall reimburse expenses, including transportation, meals, and lodging which are
reasonably necessary for Library business. Examples of expenses which may be reimbursed
include expenses for conferences, meetings, or any other event or programs consistent with the
Library’s mission.
The maximum reimbursable amount are as follow:
Maximum Reimbursable Rates for Transportation
Air Travel Lowest Reasonable Rate (Coach)
Auto IRS standard mileage at the time of reimbursement
Rental Car Lowest Reasonable rate (midsize vehicle)
Rail or Bus Lowest reasonable rate (cost should not exceed airfare
Taxi, Shuttle, Rideshare,
or Public Transportation Actual reasonable rate
Maximum Reimbursable Rates for Meals
Breakfast $10.00
Lunch $15.00
Dinner $22.00
Maximum Reimbursable Rates for Lodging
Chicago Area $150.00
Outside of Chicago Areas as approved by the Board
All employees are required to submit receipts. All employees seeking reimbursement for
mileage must have MapQuest directions attached to the reimbursement claim form showing
mileage from Yorkville Library to their desired destination.
No alcoholic beverages, whether or not consumption occurs during meal-time may be paid for
by the library board.
E/11
Reimbursement Form
Full Name:
Position/Title:
Date of Request:
Event:
Lodging Expenses Length of Stay From: To : =$_______________
Meal Expenses
Date: Breakfast Lunch Dinner=$_______________
Date: Breakfast Lunch Dinner=$_______________
Date: Breakfast Lunch Dinner=$_______________
Toll Expense
Date: Toll Charge(s) $_______________
Date: Toll Charge(s) $_______________
Date: Toll Charge(s) $_______________
2016 Mileage Expenses
Date: Total Miles: x $0.54/Mile =$_______________
Date: Total Miles:x $0.54/Mile =$_______________
Date: Total Miles:x $0.54/Mile =$_______________
Parking Expenses
Date: Parking Charge( s) $_______________
Date: Parking Charge(s) $_______________
Date: Parking Charge(s) $_______________
Total Reimbursement $
All employees are required to submit receipts. All employees seeking reimbursement for mileage must
have MapQuest directions attached to the reimbursement claim form showing mileage from Yorkville
Library to their desired destination. No alcoholic beverages, whether or not consumption occurs during
meal-time may be paid for by the library board.
Employee Signature Department Head Signature
Yorkville Public Library
Internet Use Policy
In fulfilling its mission to provide information, education, and cultural enrichment for the community
through a commitment to excellence in library services, the Yorkville Public Library provides its patrons
with the latest information technology.
Therefore, internet access is available in both the Adult and Children's departments. The internet is a
global and unregulated information network. As such it allows patrons to access information and images
beyond the scope of the Yorkville Public Library's collection. The library cannot control the information
accessible through the internet and does not accept respons ibility for its content.
As with other library materials, a child's use of the internet is solely the responsibility of the child's parents
or guardian. Parents are encouraged to provide guidance and explore the internet with their children.
The library's internet stations are in public areas and are shared by patrons of all age. Therefore, all
patrons are asked to refrain from accessing potentially offensive information or images. Internet privileges
will be suspended if the use of and behavior at the internet workstation is not in keeping with this policy.
Yorkville Public Library
Internet Use Procedures
1. Use of the computer workstations with internet access, except for the "express" workstation in
the Adult Services department, is limited to holders of a valid Illinois public library card. (is
available to any Adult, age 18 or over.) The internet connection is available on a first come, first
served basis. Those Adults who do not have a valid PrairieCat Library card will be issued a guest
pass.
2. Students 7Ih grade or older may use the internet connection. Students younger than 7 th grade
may use the internet connection when accompanied by a parent or other responsible adult. The
parent or guardian must come to the library and sign the Internet Use Disclaimer for students in
7th through high school.
3. Only one person may use the computer at a time, except an adult working with a child.
4. Computers in the Youth Service Department are intended for children under the age of 18.
5. Each patron using a library internet workstation is allotted 1 hours of internet use per day. If no
patrons are waiting to use the internet you may stay on up to 3 hours.
6. Printing cost is .20 per page for black and white copies, $.50 per page for color copies.
7. Patrons may not receive library service when outstanding fines equal $5.00 or greater accrued
on their library card, or when library materials are more than two weeks overdue.
8. Earphones are available at the reference desk for patron to use at the library.
To ensure courtesy and fair access, the library may set and enforce other behavior standards.
Adopted
June 12, 2004 Revised September 8, 2014
G/3
Computer Service
The Internet, word processing and spreadsheet software is available on libr ary public computers. Internet
users must have a valid card from any library in the State of Illinois or pay a $5.00 user fee for up to three
hours per day. Patrons with overdue fines of $5.00 or more may not use the library's public computers.
An express computer is available for non cardholders free of charge for a limited time period of 15
minutes per day. (An express computer is available for those patrons who require a short amount of time
on the computer. This express computer times out after 15-20 minutes.)
The library also has free wireless network available. Patrons must bring their own wireless -enabled
laptop computer or other wireless device to the library to use the service. The library does not loan
laptops, wireless cards or PDA's
Adopted by the Yorkville public
Library January 10,2011
G/6