Planning and Zoning Commission Packet 2017 10-18-17 special meeting
SPECIAL
PLANNING AND ZONING
COMMISSION AGENDA
Wednesday, October 18, 2017
7:00 PM
Yorkville City Hall Council Chambers
800 Game Farm Road
Meeting Called to Order: 7:00 p.m.
Roll Call:
Previous meeting minutes: August 9, 2017
Citizen’s Comments
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Public Hearings
1. PZC 2017-11 United City of Yorkville, Kendall County, Illinois, petitioner, is proposing a text
amendment to Chapter 3: General Zoning Provisions of the United City of Yorkville Zoning
Ordinance to create a new section regarding temporary sidewalk and parklet cafés. The
amendment will provide a guide for businesses to offer outdoor seating and food/beverage
service adjacent to their establishment within the public sidewalk and right-of-way that are safe
and attractive to restaurant patrons and pedestrians.
2. PZC 2017-12 Mark Southern, petitioner, on behalf of Michael and Molly Schomer, property
owners, has filed applications with the United City of Yorkville, Kendall County, Illinois,
requesting rezoning classification and a variance to the City’s bulk regulations for rear yard
setback. The petitioner is requesting rezoning approval from R-1 Suburban Residential District
and R-2 Single Family Traditional Residence District to B-2 Retail Commerce Business District.
The petitioner is also requesting to vary the requirement of City Code Section 10-7-1 regarding
minimum required rear yard setbacks. The proposed rear yard would be reduced from twenty
feet (20’) to zero feet (0’). The real property is located east of IL. Route 47 (N. Bridge Street),
south of E. Main Street and immediately north of the Fox River, commonly known as 104 North
Bridge Street, Yorkville, Illinois 60560.
Old Business
New Business
1. PZC 2017-11 United City of Yorkville, Kendall County, Illinois, petitioner, is proposing a text
amendment to Chapter 3: General Zoning Provisions of the United City of Yorkville Zoning
Ordinance to create a new section regarding temporary sidewalk and parklet cafés. The
amendment will provide a guide for businesses to offer outdoor seating and food/beverage
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
service adjacent to their establishment within the public sidewalk and right-of-way that are safe
and attractive to restaurant patrons and pedestrians.
- Action Item
Text Amendment
2. PZC 2017-12 Mark Southern, petitioner, on behalf of Michael and Molly Schomer, property
owners, has filed applications with the United City of Yorkville, Kendall County, Illinois,
requesting rezoning classification and a variance to the City’s bulk regulations for rear yard
setback. The petitioner is requesting rezoning approval from R-1 Suburban Residential District
and R-2 Single Family Traditional Residence District to B-2 Retail Commerce Business District.
The petitioner is also requesting to vary the requirement of City Code Section 10-7-1 regarding
minimum required rear yard setbacks. The proposed rear yard would be reduced from twenty
feet (20’) to zero feet (0’). The real property is located east of IL. Route 47 (N. Bridge Street),
south of E. Main Street and immediately north of the Fox River, commonly known as 104 North
Bridge Street, Yorkville, Illinois 60560.
- Action Item
Rezoning and Variance
Additional Business
1. City Council Action Updates
The following items were presented to the City Council on August 22, 2017.
a. PZC 2017-10 Tom NcNelis, Petitioner, has filed an application with Kendall
County requesting a map amendment to rezone his approximately 3.86-acre property
from A-1 to R-1 to allow for the construction of a new residential home. The real
property is located at 14000 Block of Budd Road, approximately 0.98 miles from
Millbrook Road on the north side of Budd Road in unincorporated Fox Township
Action – Motion approved by City Council
2. 2018 Planning and Zoning Commission Meeting Schedule
3. Request for Proposal – Downtown Overlay District Streetscape Master Plan Form Based Code
4. Discussion of Annual Planning and Zoning Commission Training Session
Adjournment
Page 1 of 2
DRAFT
PLANNING & ZONING COMMISSION
City Council Chambers
800 Game Farm Road, Yorkville, Il
Wednesday, August 9, 2017 7:00pm
Meeting Called to Order
Planning and Zoning Commission Chairman Randy Harker called the meeting to order at
7:00pm, roll was called and a quorum was established.
Roll Call:
Bill Gockman-present, Deborah Horaz-present, Don Marcum-present, Jeff Olson-present,
Richard Vinyard-present, Randy Harker-present
Absent: Reagan Goins
City Staff
Krysti Barksdale-Noble, Community Development Director
Other Guests None
Previous Meeting Minutes July 12, 2017
The minutes of the previous meeting were approved on a motion and second by
Commissioners Horaz and Vinyard, respectively.
Roll call: Horaz-yes, Marcum-abstain, Olson-yes, Vinyard-yes, Gockman-yes,
Harker-yes. Carried 5-yes and 1 abstain
Citizen’s Comments None
Public Hearings None
Old Business None
New Business
1. PZC 2017-10 Tom McNelis, Petitioner, has filed an application with Kendall
County requesting a map amendment to rezone his approximately 3.86-acre
property from A-1 to R-1 to allow for the construction of a new residential home.
The real property is located at 14000 block of Budd Road, approximately 0.98
miles from Millbrook Road on the north side of Budd Road in unincorporated Fox
Township.
Ms. Noble said the surrounding property is all zoned ag, it is outside the boundaries of
Yorkville's Comprehensive Plan and is on the Millbrook side. Ms. Noble said staff has
no objections to the request and the Commission also had none.
Action Item
1-1/2 Mile Review (Map Amendment Rezoning)
No objections from the Commissioners.
Page 2 of 2
Additional Business
1. City Council Action Updates: PZC 2017-09 Anthony Place, senior independent
living facility plat was approved unanimously on July 25, 2017 and a
groundbreaking has taken place.
Adjournment
There was no further business and the meeting was adjourned at 7:04pm on a motion by
Commissioners Marcum and Gockman, respectively.
Respectfully submitted by
Marlys Young, Minute Taker
Background/Proposed Request
Late last year, staff was approached by a downtown business owner seeking options to
enhance the experience of their patrons by offering outdoor seating and food/beverage service
adjacent to their establishment with in the public sidewalk. Since the City currently offers outdoor
patio liquor licenses for restaurants on private property, the ability to offer patio service within a
public right-of -way was not allowed. Therefore, we are recommending a text amendment to the
Zoning Ordinance to permit such uses within the public sidewalk and public right-of -way, as well as
a future amendment to the City’s Liquor Ordinance to identify outdoor café license as a separate
liquor class category to complement the new use.
Staff Comments
It is staff’s position, s idewalk cafés and parklet cafés contribute to a vibrant urban culture and
enhance Yorkville’s downtown streetscape into a more dynamic place to walk, socialize and dine.
Sidewalk and parklet cafés are temporary dining areas that occupy part of the public right-of -way
(sidewalk or on-street parking stall) during eating establishment hours. The attached proposed
ordinance is a guide to creating temporary sidewalk and parklet cafés that are safe and attractive to
restaurant patrons and pedestrians. The proposed ordinance provide s acceptable dimensions for café
access and for public right-of-ways, sidewalk café barriers, parklet design guidelines and the layout
of these outdoor service areas.
Staff has researched over a dozen communities in Illinois and around the country for ideas
and concepts related to regulating sidewalk cafés and parklets. The attached draft ordinance provides
that permits would be issued for an annual fee by the Community Development Department.
Applic ants must submit a site plan , a diagram of the seating area, and provide indemnification and
insurance to the City. Permit fees would vary based upon the size of the public right of way area
being used, ranging from $50.00 to $100.00. Permits must be posted on the premises, and food
cannot be prepared or stored in the public right of way area. These temporary uses are permitted
between the months of April 1 st to October 31st; provide for a minimum of five-foot area for walking
aisles; and provides for spec ific aesthetic regulations of barriers, street furniture materials and
signage .
At present, there is one (1) business seeking outdoor sidewalk café seating areas within the City’s
downtown public right of way, but there exists a potential for approximate ly 10-12 businesses to have
either a sidewalk café or parklet (refer to attached map). Annual permit fees from these users would
provide a revenue stream to allow for some of the necessary regulation and oversight of such operations,
although the exact staff time needed or financial impact has yet to be determined.
Staff Recommendation
Based upon research used to prepare the the attached draft ordinance , staff is recommending
approval of specific design guidelines and regulations for sidewalk and parklet café’s within all
Memorandum
To: Planning and Zoning Commission
From: Krysti J. Barksdale -Noble, Community Development Director
CC: Bart Olson, City Administrator
Jason Engberg, Senior Planner
Date: September 20, 2017
Subject: Sidewalk Café and Parklet Regulations – Public Hearing
Text Amendment
business districts of the City , which includes B -1 Local Business District , B -2 Retail Commerce
Business District, B -3 General Business District and B -4 Service Business District. Staff will be
available at Wednesday night’s meeting to discuss this request in greater detail.
Proposed Motion for Amendment:
In consideration of testimony presented during a Public Hearing on October 18, 2017
and discussions conducted at that meeting, the Planning and Zoning Commission
recommends approval to the City Council a request for a text amendment to Chapter 3:
General Zoning Provisions of the United City of Yorkville Zoning Ordinance to create a new
section regarding temporary sidewalk and parklet cafés in the Zoning Ordinance as
recommended in a staff memo dated September 20, 2017, and further subject to {insert any
additional conditions of the Planning and Zoning Commission}…
Attachments:
1. Draft Text Amendment
2. Map of Proposed Sidewalk & Parklet Café’ locations in the Downtown
3. Copy of Public Notice
TITLE 10: ZONING
CHAPTER 3: GENERAL ZONING PROVISIONS
SECTION 13: TEMPORARY AND SEASONAL USES
PURPOSE:
To further encourage the revitalization of the downtown and other areas within the City, these standards,
guidelines and procedures are intended to provide a temporary but unique environment for relaxation,
social interaction, and food or beverage consumption within the public right-of-ways and public
sidewalks without impeding the free and safe flow of pedestrian or vehicular traffic.
DEFINITION:
SIDEWALK CAFÉ’: A temporary outdoor dining area consisting of a group of tables, chairs or other
seating fixtures and all related appurtenances located on a public sidewalk where patrons may consume
food and/or beverages provided by an abutting business establishment having the same operator. Such
establishments may either provide table service in the outdoor dining areas or sell takeout items to be
consumed in the outdoor dining area. These regulations do not apply to outdoor dining on private
property.
PARKLET CAFÉ: A temporary expansion of a business creating an outdoor dining facility on part of the
public street right-of-way that immediately adjoins the licensed premises for the purpose of consuming
food and/or beverages prepared at or provided by the business adjacent thereto.
GENERAL PROVISIONS:
A. A sidewalk café or parklet café shall not be considered an “encroachment” so long as all outdoor
facilities related thereto are temporary in nature, are not permanently affixed so as to extend
below or above the sidewalk or public right-of-way, involve no penetration of the sidewalk
surface or public right-of-way, are not attached to any building and are readily removable without
damage to the surface of the sidewalk or public right-of-way.
B. Sidewalk Cafés and Parklet Cafés shall be permitted from April 1st through October 31st. Parklet
Cafés not removed after October 31st may be removed by the City at the owner’s expense.
C. Permit Required: Outdoor dining on a public sidewalk or within the right-of-way may occur only
pursuant to the issuance of permit issued to the business owner.
D. Prohibited Locations: Outside dining will not be permitted on sidewalks or within the public
right-of-way designated by the City Council as shared bicycle and pedestrian trails or paths.
E. Seating in the sidewalk café or parklet café shall not be included to meet the required guest
seating capacity for any license classification.
F. Permit Transfer: A sidewalk café or parklet café permit is non-transferrable.
G. Zoning Requirements: All sidewalk cafes and parklet cafes shall be located in all business zoned
districts. Outdoor dining on a public sidewalk or public-right-of-way shall be subject to the
requirements and limitations set forth in this code and all applicable federal, state, county and
local statutes, ordinances and regulations.
H. Indemnification: The permittee shall defend, indemnify, and hold the city, and its employees
harmless from and against any loss or damage arising from the use or existence of the
improvements or encroachment authorized under the sidewalk café or parklet café permit.
DEVELOPMENT STANDARDS & DESIGN GUIDELINES:
A. The following standards, criteria, conditions and restrictions shall apply to all sidewalk cafes and
parklet cafes, provided, however, that the Community Development Director or designee may
impose additional conditions and restrictions to protect and promote the public health, safety, or
welfare to prevent a nuisance from developing or continuing, and to comply with all other City
ordinances and applicable state and federal laws.
Example of Sidewalk Café Example of Parklet Café
B. Design Guidelines
a. Sidewalk Café
i. DESIGN ELEMENTS: Elements of a typical sidewalk café may include, but are
not limited to, the following: barriers, planters, tables, chairs, umbrellas, menu
display, heat lamps and ingress/egress access point. The design, material and
colors used for the furniture and fixtures within the sidewalk café should
complement the architectural style and colors of the building façade and public
street furniture, if any, and withstand inclement weather.
ii. SETBACKS:
1. All sidewalk cafes must allow for a minimum five (5) foot unobstructed
pedestrian passage way on the sidewalk. No element of the sidewalk
café, as described above, may obstruct the pedestrian way. Light poles,
tree wells, fire hydrants and other such items may fall within the
pedestrian path allowed between the curb and the leading edge of the
sidewalk café.
2. Sidewalk Café shall not unreasonably obstruct the visibility of
neighboring businesses. In such cases a sidewalk café operator may be
required to adjust the layout of the outdoor dining area per the
recommendation of the Community Development Director or designee.
3. Sidewalk cafes must have a minimum distance of one-hundred feet
(100’) from the nearest residential zoned district.
4. The width of the sidewalk café must not extend beyond the frontage of
the business establishment unless written notarized consent of the
adjacent business and property owner has been provided to the
Community Development Director.
5. Sidewalk Cafes located at a street corner must maintain a ten foot (10’)
setback from the corner of the building along both frontages.
6. Sidewalk Cafes located adjacent to a driveway or an alley, setback
distances will be at the discretion of the Community Development
Director in locations where unusual circumstances exist or where public
safety would be jeopardized.
Figure 1: Sidewalk Café with barriers
Figure 2: Sidewalk Café without barriers
iii. BARRIERS:
1. The perimeter of sidewalk cafes that extend more than three (3) feet into
the public right-of-way shall be enclosed by barriers that are durable,
removable and maintained in good condition.
2. Sidewalk cafes that extend three (3) feet or less into the public right-of-
way and do not serve alcohol are not required to be enclosed by a barrier.
3. Sidewalk cafes that serve alcohol must be surrounded by a barrier in all
cases. Barrier access point must be controlled by the sidewalk café
operator/business establishment. Business establishment owners should
maintain compliance with Yorkville’s Liquor Control Ordinance
standards for serving alcohol outside of enclosed businesses.
4. Moveable barriers and all furniture shall be removed at the end of each
business day unless otherwise approved by the Community Development
Director or designee. Moveable barriers shall be capable of being
removed through the use of recessed sleeves and posts, wheels that can
be locked in place and/or weighted bases. Barrier segment bases should
be flat with tapered edges that are between ¼ and ½ inch thick.
5. The maximum height of any barrier shall not exceed three feet six inches
(3’-6”). The lowest point in the barrier should be no more than six inches
(6”) in height above the ground to comply with ADA detectable warning
regulations.
6. Rigid fence sections may be placed end-to-end to create the appearance
of a single fence. Sectional fencing shall be composed of metal or wood
and painted or finished in a complementary color to the building color or
accent materials. Sectional fencing may be constructed from other
materials such as aircraft cable, fabric, steel or iron elements.
7. Planters may also be used as a barrier or planter boxes as barrier
components. Planters must be no more than three (3) feet in height and
plant materials may be up to three (3) feet tall. Planters must be kept in
clean condition, contain living plants and shall be removed at the end of
each business day.
8. Access openings must be kept clear of all materials and should measure
no less than 44 inches in width.
iv. AWNINGS AND UMBRELLAS
1. The use of awnings over the outdoor dining area and removable table
umbrellas may be permitted provided they do not interfere with street
trees. No portion of the awning shall be less than eight feet (8’) above the
sidewalk and no portion of the umbrella shall be less than seven feet (7’)
above the sidewalk. Awnings may extend up to five feet (5’) from the
front of the building’s façade or cover up to fifty percent (50%) of the
outdoor dining area, whichever is less. Awnings shall have no support
posts located within the public right-of-way. A separate building permit
must be obtained prior to the installation of the awning.
2. Notwithstanding any provisions in this code, signs and logos shall be
permitted on umbrellas or awnings in outdoor dining areas.
v. PROHIBITED ITEMS
1. Permanently affixed furniture to the public sidewalk is prohibited.
2. Shelves, serving stations, flimsy plastic tables and chairs, unfinished
lumber or splintering wooden materials, rusted metal, loud speakers,
sofas and televisions are prohibited.
3. It shall be prohibited to tie or otherwise secure sidewalk café elements to
trees, lamp posts, street signs, street lights and hydrants.
4. Prohibited barrier materials include chain link, rope rails, chain rails,
buckets, flag poles, and newspaper stands.
5. No alterations or coverings should be made to the sidewalks or placed
over the sidewalk café space. Platforms, artificial turf, paint, or carpet in
sidewalk café areas is prohibited.
6. If wait service is not provided in the sidewalk café area, the business
establishment is required to supply a waste receptacle. If wait service is
provided, the business establishment is not permitted to place a waste
receptacle in the sidewalk café.
Examples of Sidewalk Café’ Designs:
b. Parklet Café
i. The parklet café site shall be located on at least one (1) parking spot within the public
way and appurtenances thereof shall be a minimum of two (2) feet from the nearest
edge of traveled way. Parklet cafes are restricted to City of Yorkville public streets
and shall not be permitted on any state, county or township roadways.
ii. Tables, chairs, umbrellas or other fixtures in the parklet café:
a. Shall not be placed within five (5) feet of fire hydrants, alleys or bike racks.
b. Shall not be placed within five (5) feet of a pedestrian crosswalk.
c. Shall not block designated ingress, egress or fire exits from or to the business
establishment or any other structures.
d. Shall not be physically attached, chained or in any manner affixed to any
structure, tree, signpost or light pole.
e. May be removed by the City at owner’s expense.
f. Shall be maintained in a clean, sanitary and safe manner.
g. Shall consist of commercial-grade furniture.
h. Shall not be placed outside or hang over the designated parklet café area.
iii. The parklet café shall be located in such a manner that a distance of not less than four
(4) feet maintained at all times as a clear and unobstructed pedestrian path. For the
purpose of the minimum clear path, traffic signs, trees, light poles and all similar
obstacles shall be considered obstructions.
iv. The parklet café, along with the sidewalk and roadway immediately adjacent to it,
shall be maintained in a neat and orderly manner at all times. Debris shall be
removed as required during the day and again at the close of each business day.
Maintenance details shall include access panels and how drainage will be provided
along the existing drainage way.
v. Parklet café decking must be flush with the curb and may not have more than a one-
half inch (1/2”) gap from the curb.
vi. The parklet café platform shall allow for access underneath the platform and curbside
drainage may not be impeded.
vii. All rails around the parklet café must be capable of withstanding a 200 lb horizontal
force.
viii. The parklet café shall be required to have reflective tape, soft hit posts, wheel stops
and, depending on the proposed location, may be required to have edging such as
planters, railing or cables.
a. If cables are used, vertical spacing between cables may not exceed six inches
(6”).
ix. Umbrellas and other decorative material shall be made of treated wood, canvas, cloth
or similar material that is manufactured to be fire resistant. No portion of an umbrella
shall be less than six feet eight inches (6’-8”) above the sidewalk. Umbrellas must be
secured.
x. Temporary signage such as menu boards or easels may be permitted in parklet cafes.
xi. No food preparation, food or beverage storage, refrigeration apparatus or equipment
shall be allowed in the parklet café unless authorized by the Community
Development Director or designee as part of a special event.
xii. No amplified entertainment shall be allowed in the parklet cafe unless authorized by
the Community Development Director or designee as part of a special event.
xiii. Patio heaters shall not be permitted in a parklet café.
xiv. Parklet cafes shall meet the intersection visibility requirements in accordance with
other standards in the City’s Zoning Ordinance.
Examples of Parklet Café’ Designs
APPLICATION PROCEDURES: A permit shall be required for all encroaching furniture and
improvements. The application shall be filed with the Community Development Department no less than
thirty (30) days prior to intended date of operation on a form provided by the City. The application shall
be signed by the owner of the property or an authorized agent. Authorized agents shall submit written
authorization. The application shall be accompanied by the following:
A. The name, address and phone number of the applicant.
B. The identity of the business, the street address and names of any managers or agents of the
proposed sidewalk café or parklet café.
C. A detailed diagram and a written description of the premises for which a permit is sought. A
description of the design, including a detailed scale drawing of the sidewalk café or the parklet
café, its portable barriers and the placement of tables, chairs, planters, canopies, umbrellas, etc.
with all existing fixed features such as trees, sign posts, fire hydrants, etc. within twenty feet (20’)
of the encroachment shall be depicted in the site plan.
D. Dates and hours of operation requested during which the permit is to be effective.
E. An executed indemnification agreement in favor of the City of Yorkville.
F. The permittee shall obtain and maintain in force comprehensive general liability, broad form
property damage and blanket contractual liability insurance in a combined single limit amount,
per claim and aggregate of at least one million dollars ($1,000,000.00) covering the permittee’s
operations on the sidewalk or right-of-way. Such insurance shall name, on a special endorsement
form, the City of Yorkville, its elected and appointed boards, commissions, officers, agents and
employees as additional insurers. A certificate of insurance shall contain provisions that prohibit
cancellations, modifications, or lapse without thirty (30) days prior written notice to the city’s
Clerks Office.
G. If the sidewalk area sought to be permitted is not owned by the applicant, then a certified copy of
a document showing that the owner of the sidewalk area consents to the sale of food and/or
beverages on such sidewalk(s).
H. If an applicant contemplates the consumption of alcoholic beverages a separate liquor license
application for the premises shall also be submitted to the City’s Clerks Office.
I. If the applicant contemplates the consumption of food, a copy of submitted permit application to
the Kendall County Health Department for the premises.
PERMIT FEES: An application fee of fifty dollars ($50.00) shall be required for all sidewalk cafés or
parklet cafes with area one hundred (100) square feet or less. An application fee of one hundred dollars
($100) shall be required for all sidewalk cafes or parklet cafes with an area greater than one hundred (100)
square feet.
PUBLIC NOTICE OF A HEARING BEFORE
THE UNITED CITY OF YORKVILLE
PLANNING AND ZONING COMMISION
NOTICE IS HEREWITH GIVEN THAT the United City of Yorkville, Kendall
County, Illinois, petitioner, is proposing a text amendment to Chapter 3: General
Zoning Provisions of the United City of Yorkville Zoning Ordinance to create a
new section regarding temporary sidewalk and parklet cafés. The amendment will
provide a guide for businesses to offer outdoor seating and food/beverage service
adjacent to their establishment within the public sidewalk and right-of-way that are
safe and attractive to restaurant patrons and pedestrians.
NOTICE IS HEREWITH GIVEN THAT the Planning and Zoning Commission for
the United City of Yorkville will conduct a public hearing at a meeting on said
amendments on Wednesday, October 18, 2017 at 7 p.m. at the Yorkville City
Hall, located at 800 Game Farm Road, Yorkville, Illinois 60560.
The public hearing may be continued from time to time to dates certain without
further notice being published.
All interested parties are invited to attend the public hearing and will be given an
opportunity to be heard. Any written comments should be addressed to the United
City of Yorkville Community Development Department, City Hall, 800 Game
Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public
hearing.
By order of the Corporate Authorities of the United City of Yorkville, Kendall
County, Illinois.
BETH WARREN
City Clerk
BY: Lisa Pickering
Deputy Clerk
BACKGROUND & REQUEST :
The petitioner, Mark Southern (contract purchaser), on behalf of Michael and Molly
Schomer, property owners, has filed an application with the United City of Yorkville, Kendall
County, Illinois, requesting rezoning approval from R-1, Single-Family Suburban Residence
District and R-2 Single Family Traditional Residence District to B-2 Retail Commerce Business
District. A variance is also sought by the petitioner to reduce the minimum required rear yard
setback in the B-2 zo ning district from twenty feet (20’) to zero feet (0’). The real property,
comprised of two parcels, is
approximately 1.05-acres
and is located at 104 North
Bridge Street, just east of
Illinois Route 47, south of
E. Main Street,
immediately north of the
Fox River , and west of Ron
Clark Park in Yorkville,
Illinois.
Currently, a single-
family home is situated on
the property which
straddles two (2) parcels.
As proposed, t he petitioner
will demolish the existing
home and construct a two -
story building with surface parking which will contain an approximately 12,000 square foot
restaurant and banquet hall. The main floor of the building (~8,000 square feet) will house the
food service and restaurant operations while the lower level, about 4,000 square feet, will be
used as the banquet facility.
The building is planned to be constructed immediately adjacent to the eastern property
line, thereby necessitating the zero foot setback due the unique constraints of the topography in
the area. The site topography also d ictates stairs be proposed along the western walkway around
the building to access the delivery area and trash enclosure. The parking lot will be constructed
to the north of the restaurant structure along the easte rn and western property lines. The plan
illustrates utilizing the existing right-in/right out access drive off of Illinois Route 47 for
deliveries. However, the primary access point for this proposed project will be constructed north
of the property off of East Main Street through Ron Clark Park via a public/private partnership
between the petitioner and the City whereby additional parking for the recreational area will be
provided. This public/private partnership will be memorialized under a separate development
Memorandum
To: Planning and Zoning Commission
From: Krysti J . Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Jason Engberg, Senior Planner
Date: September 26, 2017
Subject: PZC 2017-12 – 104 N. Bridge Street – Rezoning and Variance
2
agreement presented to the EDC and City Council at future meeting. The park will also serve as
an intervening land use and densely screened landscape buffer between the proposed commercial
use and the nearby existing residential homes.
Finally, the minimum off-street parking requirement for the proposed restaurant has been
met on site via 3 8 parking stalls and bicycle racks. While no monument site signage has been
illustrated on the plan, it is anticipated such signage will be incorporated into the final site design
and signage details will be reviewed at time of building permit and will be required to adhere to
the current sign ordinance regulations.
EXISTING CONDITIONS:
The existing zoning and land use for properties surrounding the subject property are as
indicated below:
Zoning Land Use
North OS-1, Open Space (Passive) Ron Clark Park (City)
East OS-1, Open Space (Passive) Ron Clark Park (City)
South Waterway Fox River
West Transportation Corridor Illinois Route 47 (Bridge Street)
COMPREHENSIVE PLAN C OMPLIANCE:
The City’s Comp rehensive Plan Update 2016 designated this parcel as “Traditional
Neighborhood Residential” and “Parks and Open Space”. In general, t he Traditional
Neighborhood Residential designation is intended primarily for single-family detached
residences, “preserving and maintaining the…scale and design of the existing housing stock.”
While the Parks and Open Space land use designation is intended to preserve existing active
centers for recreational activity through a well connected system of open spaces, trails and
“green” infrastructure.
However, the Comprehensive Plan Update 2016 offered a more detailed analysis of areas
within the City that abutted major thoroughfares as part of a corridor study, further defining the
relationships and development pattern of future land uses and surrounding neighborhoods. In
Section 8 – Corridors of the updated plan, the subject property is identified within Zone F
(Walnut Street to Fox River), it is envisioned that the existing residential development pattern be
preserved and bra nding elements, such as streetscape and gateway signage, be installed to
promote this areas characteristic as one of the “Old Bristol” neighborhoods.
3
Although the proposed commercial land use is not consistent with the future land use
designation as Traditional Neighborhood Residential”, the Zone F area identified in the
Comprehensive Plan Update 2016 does recognize this location adjacent to a major arterial
roadway as having small-scale office, retail and institutional uses scattered throughout. Since it is
the intent of the petitioner to enhance the park and open space areas nearby and on their property
to take full advantage of the mature landscaping and river front views, it is staff’s
recommendation that the petitioner maintain the neighborhood scale, and incorporates high
quality development design with a “nod” to the surrounding “Old Bristol” residential character.
AMENDMENT CRITERIA:
Section 10-4-10-B-3 of the City’s Zoning Ordinance establishes standards for proposed
amendment requests. Whe re the purpose and effect of the proposed amendment are to change
the zoning classification of a pa rticular property, the Planning and Zoning Commission shall
make findings based upon the evidence presented to it in each specific case with respect to the
following matters:
1. The existing uses and zoning of nearby property.
2. The extent to which the property values are diminished by the particular zoning
restrictions.
3. The extent to which the destruction of property values of plaintiff promotes the health,
safety, morals or general welfare of the public.
4. The relative gain to the public as compared to the hardship imposed upon the individual
property owner.
5. The suitability of the subject property for the zoned purposes.
6. The length of time the property has been vacant as zoned considered in the context of
land development in the area in the vicinity of the subject property.
7. The community need for the purposed use.
8. The care to which the community has undertaken to plan its land use development.
The Petitioner has provided written responses to these amendment standards as
part of their application and requests inclusion of those responses into the public record at
the October 1 8, 2017 Planning and Zoning Commission meeting.
STANDARDS FOR GRANTING A VARIANCE:
The Planning and Zoning Commission must base its decision to vary, or recommend
varying, the Petitioner’s request for minimum required rear yard setback relief of the Zoning
Ordinance regulation upon the following standards (Section 10-4-7-C):
1. Because the partic ular physical surroundings, shape or topographical conditions
of the specific property involved, a particular hardship to the owner would result,
as distinguished from a mere inconvenience, if the strict letter of the regulations
was carried out.
4
2. The cond itions upon which the petition for a variation is based are unique to the
property for which the variation is sought and are not applicable, generally, to
other property within the same zoning classification.
3. The alleged difficulty or hardship is caused b y this Title and has not been created
by any person presently having an interest in the property.
4. The granting of the variation will not be detrimental to the public welfare or
injurious to other property or improvements in the neighborhood in which the
property is located.
5. The proposed variation will not impair an adequate supply of light and air to
adjacent property, or substantially increase the congestion in the public streets, or
increase the danger to the public safety, or substantially diminish or impair
property values within the neighborhood.
The Petitioner has provided written responses to these variance standards as part of
their application and requests inclusion of those responses into the public record at the
October 1 8, 2017 Planning and Zoning Commission meeting .
PROPOSED MOTION FOR REZONING:
In consideration of testimony presented during a Public Hearing on October 18, 2017
and approval of the findings of fact, the Planning and Zoning Commission recommends
approval to the City Council for a request to rezone property from R -1, Single-Family
Suburban Residence District and R-2, Single-Family Traditional Residence District to B-2,
Retail Commerce Business District. The real property is located east of IL. Route 47 (N.
Bridge Street), south of E. Main Street and immediately north of the Fox River in Yorkville,
Illinois, as presented by staff in a memorandum dated September 26, 2017 and further subject
to {insert any additional conditions of the Planning and Zoning Commission }…
PROPOSED MOTI ON FOR VARIANCE:
In consideration of testimony presented during a Public Hearing on October 18, 2017
and approval of the findings of fact, the Planning and Zoning Commission recommends
approval to the City Council for a request to to vary the requirement of City Code Section 10-
7-1 regarding minimum required rear yard setbacks. The proposed rear yard would be
reduced from twenty feet (20’) to zero feet (0’). The real property is located east of IL. Route
47 (N. Bridge Street), south of E. Main Street and immediately north of the Fox River in
Yorkville, Illinois, as presented by staff in a memorandum dated September 26, 2017 and
further subject to {insert any additional conditions of the Planning and Zoning
Commission }…
Attachments:
1. Copy of Petitioner’s App lication s for Rezoning and Variance w/exhibits.
2. Proposed Conceptual Site Plan prepared by HR Green dared 09/20/17.
3. Copy of Public Notice.
CONSENT BY PROPERTY OWNERS
Property:104 N. Bridge Street
YorkviIIe, Illinois
The undersigned hereby affirm that they are the owners of the property commonly known as 1 04
N. Bridge Street. Yorkville, Illinois, also referenced by Kendall County Parcel ID Nos. 02-33-
108-007 and 02-33-108-008 (hereinafter, the "Property").
Pursuant to a Resident Real Estate Contract dated August 25, 2017, the Property is to be
purchased by Mark Southem, subject to certain terms, conditions, and contingencies.
We hereby authorized Mark Southem to apply to the City of Yorkville for rezoning of the
Property and for zoning variance(s) for the Property, and to engage in written applications.
negotiations, private or public hearings, and to otherwise undertake such actions as are
reasonably required by the City of Yorkville to accomplish such rezoning, variances, and related
approvals for the uses he intends. For such limited purposes, we authorize Mark Southem to
apply to the City of Yorkville as the "Ownef'ofthe Property.
Executed this dat", a,to-l.l. l9 , Zo r-f
Michael Schomer
vn. t t, L ScAp- t
Molly 9chomer J
IWitness]
PUBLIC NOTICE
NOTICE OF PUBLIC HEARING
BEFORE
UNITED CITY OF YORKVILLE
PLANNING AND ZONING COMMISSION
PZC 2017-12
NOTICE IS HEREBY GIVEN THAT Mark Southern, petitioner, on behalf of Michael and Molly
Schomer, property owners, has filed applications with the United City of Yorkville, Kendall County,
Illinois, requesting rezoning classification and a variance to the City’s bulk regulations for rear yard
setback. The real property is located east of IL. Route 47 (N. Bridge Street), south of E. Main Street
and immediately north of the Fox River. The petitioner is requesting rezoning approval from R-1
Suburban Residential District and R-2 Single Family Traditional Residence District to B-2 Retail
Commerce Business District. The petitioner is also requesting to vary the requirement of City Code
Section 10-7-1 regarding minimum required rear yard setbacks. The proposed rear yard would be
reduced from twenty feet (20’) to zero feet (0’).
The legal description is as follows:
That part of Lots 5 and 6 in Block 21 of the Original Village of Bristol and that part of the Northwest
Quarter of Section 33, Township 37 North, Range 7 East of the Third Principal Meridian, all described
as follows: Beginning at the Southeasterly corner of Lot 6 in said Block 21; thence North 6 degrees 11
minutes East along the Easterly line of said lot, 115 feet; thence North 83 degrees 00 minutes West,
parallel with the Northerly line of said Block 21, 157.62 feet to the Westerly line 115 feet to the
Southwesterly corner of said Block, being along the Easterly line of Illinois Route 47; thence South 7
degrees 10 minutes West along said Easterly line to the Northerly bank of the Fox River; thence
Easterly along said Northerly bank to a line drawn South 6 degrees 11 minutes West, being the
extension Southerly of the Easterly line of Lot 6 in said Block 21, from the point of beginning; thence
North 6 degrees 11 minutes East along said extended Easterly line to the point of beginning, in the
Village of Yorkville, Kendall County, Illinois.
Excepting therefrom, that portion conveyed to the People of the State of Illinois, Department of
Transportation by Warranty Deed, recorded as document 82-1167.
Also excepting therefrom, that portion described as Parcel 3KC0073 in condemnation case no. 2011 ED
3 in the Circuit Court for the 16th Judicial Circuit, Kendall County, Illinois, per Oder Vesting Title,
recorded as document 201100006923.
PIN# 02-33-108-007 and #02-33-108-008
Common Address: 104 N. Bridge Street, Yorkville, Illinois 60560
A copy of the application is available for review during normal City business hours at the office of the
Community Development Director.
NOTICE IS HEREWITH GIVEN THAT the Planning and Zoning Commission for the United City of
Yorkville will conduct a Public Hearing on said applications on Wednesday, October 11, 2017 at 7
p.m. at the United City of Yorkville, City Hall, located at 800 Game Farm Road, Yorkville, Illinois
60560.
The public hearing may be continued from time to time to dates certain without further notice being
published.
All interested parties are invited to attend the public hearing and will be given an opportunity to be
heard. Any written comments should be addressed to the United City of Yorkville Community
Development Department, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up
to the date of the public hearing.
By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois.
BETH WARREN
City Clerk
BY: Lisa Pickering
Deputy Clerk
Summary
Proposed 2018 meeting schedule for the Planning and Zoning Commission.
Meeting Schedule for 2018
For 2018, if the Planning and Zoning Commission would like to continue meeting the
second Wednesday of the month at7:00 p.m., the proposed meeting dates would be as follows:
• January 10, 2018
• February 14, 2018
• March 14, 2018
• April 11, 2018
• May 9, 2018
• June 13, 2018
• July 11, 2018
• August 8, 2018
• September 12, 2018
• October 10, 2018
• November 14, 2018
• December 12, 2018
Recommendation
Staff recommends review of the proposed meeting dates and time so that a meeting
schedule can be finalized for 2018.
Memorandum
To: Planning and Zoning Commission
From: Lisa Pickering, Deputy Clerk
CC: Bart Olson, City Administrator
Date: September 18, 2017
Subject: Planning and Zoning Commission Meeting Schedule for 2018
Summary
Information regarding a Request For Proposal (RFP) for the City’s Downtown Overlay
District for a Streetscape Master Plan with Formed Based Code Design elements.
Background
As the Planning and Zoning Commission will recall, the City approved an update to the
Comprehensive Plan in September 2016. As part of the strategies toward implementing the
identified planning goals in the adopted Comprehensive Plan, there was a recommendation that the
City enhance the visual appearance, pedestrian environment and functionality of downtown
Yorkville. The following strategies/initiatives were listed as actionable items that should be
ongoing or accomplished within 2 years of the adoption of the plan:
Enhance Streetscape appearance and improve walkability of Hydraulic, Main and
Van Emmon Streets.
Create Public Parking Areas.
Facilitate building rehabilitation and façade improvements.
Implement gateway finding, wayfinding, landscaping, and other placemaking
treatments.
Promote high quality development design.
Consider zoning overlays, new design standards or other tools to promote desired
corridor character.
The attached RFP was approved by the City Council and is intended to address the
identified areas listed above and is a standard form for planning consultants. It asks each firm to
explain why they are qualified for the project, what their organization looks like, which staff from
their organization would be tasked with our project, how they plan on completing our project, and
what their schedule for our project would be. We are also asking for three previous examples of
comprehensive plans completed for other municipalities.
The proposed RFP was published and sent to prospective consultants on September 15,
2017 on the City’s website and various planning related online venues such as the state and
national chapters of the American Planning Association’s website. Below is a tentative timeline
for awarding the contract to a consultant.
Memorandum
To: Planning and Zoning Commission
From: Krysti J. Barksdale-Noble, Community Development Director
Jason Engberg, Senior Planner
CC: Bart Olson, City Administrator
Date: September 26, 2017
Subject: Downtown Overlay District – Request For Proposal (RFP)
MEETING/TASK DATE/DEADLINE
Publication of RFP September 15, 2017
Submittal Deadline October 6, 2017
Review Deadline October 20, 2017
Interviews October 23 – 27, 2017
EDC recommendation of contract award November 7, 2017
City Council contract award November 14, 2017
REQUEST FOR PROPOSALS
THE UNITED CITY OF YORKVILLE
DOWNTOWN OVERLAY DISTRICT
STREETSCAPE MASTER PLAN
FORM BASED CODE
SUBMITTAL DEADLINE: FRIDAY, OCTOBER 6, 2017
UNITED CITY OF YORKVILLE
COMMUNITY DEVELOPMENT DEPARTMENT
800 Game Farm Road, Yorkville, Illinois
630.553.8573
www.yorkville.il.us
[ This page left blank intentionally for double-sided print ]
TABLE OF CONTENTS
BACKGROUND
• THE CITY OF YORKVILLE
• PROJECT SUMMARY
SCOPE OF SERVICES
• PROPOSAL REQUIREMENTS
• PROJECT COMPONENTS
• REFERENCE MATERIALS
• MAJOR DELIVERABLES
• PRELIMINARY PROJECT SCHEDULE
PROPOSAL EVALUATION
• REVIEW OF SUBMISSIONS
• SUBMISSION FORMAT
• PRE-PROPOSAL CONFERENCE
GENERAL INFORMATION
• PROFESSIONAL SERVICES CONTRACT
• SUBLETTING OF CONTRACT
• CHANGES IN SCOPE OF SERVICES & PERSONNEL
• RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES
• CONTACT INFORMATION
THE CITY OF YORKVILLE
REGIONAL CONTEXT
Yorkville is one of 284 municipalities that comprise
the Chicago metropolitan region, a region that
extends geographically over eight counties and
includes a population of approximately 8.3 million
people. Yorkville is located 50 miles southwest of
the City of Chicago, south of Interstate 88 (Ronald
Reagan Memorial Highway) and Illinois Route 56,
and north and west of Interstate 55 (Stevenson).
Its corporate boundaries generally include Base
Line Road (Illinois Route 30) to the north, Fairfax
Way to the south, Galena Road to the northwest,
Veterans Parkway and American Way Road to the
east, Illinois Route 126 and Ashley Road to the
southwest, West Fox Road and Popular Drive to
the southwest, and Eldamain Road to the west.
Yorkville is divided in two by the Fox River, which
extends from Colgate, Wisconsin to the north to
Ottawa, Illinois at the confluence of the Illinois
River 31 miles to the southwest.
In addition to its relative proximity to the two
Interstates and other arterials that connect
Yorkville to adjacent and nearby suburbs and
communities, the Chicago region’s two airports,
Midway International (44 miles) and O’Hare
International (50 miles) are within one hour to 90
minute drive times. In addition, Yorkville is located
near other small and mid-sized airports, including
DuPage County, Joliet Regional, Cushing
Airfield, the Aurora Municipal Airport, and the
Hinckley Airport in DeKalb County. Yorkville is
not currently served by Metra, the northeastern
Illinois commuter rail system; the nearest
station to Yorkville is 13 miles to the northeast
located in the Aurora Transportation Center in
downtown Aurora. Bus and other transit services
are provided locally in Yorkville by Kendall Area
Transit operated by Kendall County. Yorkville’s
transportation options and connections to other
parts of Kendall County and Fox Valley region
makes Yorkville fairly accessible and attractive for
prospective businesses and residents to locate in
the community.
BACKGROUND
HISTORIC CONTEXT
The Kendall County and Yorkville area was
first settled around 1829 by pioneers and
newcomers from the New York state and New
England. Although the Blackhawk War of 1832
briefly slowed settlement, the prospect of cheap
and fertile land for agriculture and navigable
transportation along the Fox River and nearby
trails continued to attract many to the area. The
first reported permanent structure in Yorkville
was built in 1833 by Earl Adams, located south
of the Fox River, atop of the hill which is now
home to the Kendall County Courthouse. During
the same time, Lyman and Burr Bristol began to
develop property north of the Fox River. During
the years from 1834 to 1836 the community
of Bristol, was platted north of the Fox River. In
1835, the Bristol brothers sold their claim on the
south side of the Fox River to two cousins, Rulief
Duryea and James Cornell, who were originally
1940 Downtown Zoning Map
Historic Photo of Downtown along Bridge Street
from New York. In the following year, Duryea laid
out the village of Yorkville. In 1856, Captain F.M.
Hobbs, laid out the village square in Bristol, which
would later be incorporated in 1861 with Yorkville
following in 1887. Yorkville’s designation as the
Kendall County seat in 1859 would guarantee the
future growth and development of Yorkville and
Bristol.
The advent of the railroad to Yorkville in the
1870’s spurred the growth of downtown Yorkville
with businesses that took advantage of the area’s
natural resources – businesses that included
Squire Dingee’s pickle factory, the Yorkville Ice
Company, which sold the harvest from the Fox
River, and the Renbehn Brothers button factory
whose product was made from clam shell found
in the Fox River. Several buildings in downtown
Yorkville date from this period of development.
These communities continued to grow as similar,
but separate entities for over 100 years. The two
entities merged as the United City of Yorkville
in 1957. The Kendall County Courthouse was
originally built in 1864 on the same location it
is today. Despite a fire in 1887, the exterior walls
of the courthouse are still the same ones built
in 1864. Kendall County offices have expanded
since the Courthouse was originally built in 1864.
Additions were added to the courthouse in the
1950’s along with satellite buildings/office space
built in 1975 across the street and a new jail, at
US 34 and Cannonball Trail, opening in 1992.
Sunset over waterfront along Riverfront Park
In 1997, a new courthouse was built to service
Kendall County on US 34, and expansion plans are
currently underway for the property on US 34 in
2008. The historic courthouse still remains in use
serving as offices for other county departments.
Additional community and government
information can be found about the United
City of Yorkville on our website at http://www.
yorkville.il.us.
PROJECT SUMMARY
The United City of Yorkville is soliciting sealed
proposals from qualified firms with considerable
experience in creating downtown overlay district
development and façade design guidelines with
an emphasis in streetscape master planning and
form-based code criteria. Interested consultants
must submit proposals as described herein no
later than 4:00pm on Friday, October 6, 2017.
PROPOSAL REQUIREMENTS
Proposals will be considered only from qualified firms with a preference to firms that are based in
Illinois and familiar with Illinois law. Each proposal will consist of a maximum of 25 pages (excluding
appendices) and should include the following:
Letter of Transmittal - prepared on company letterhead identifying the name of the key contact,
address, phone number and email address.
Executive Summary - succinct explanation of the Consultant’s interest in the project and why
the firm is uniquely qualified for this project.
Organizational Profile - brief description of the firm’s structure and capabilities, length of time
in business, and previous work experience.
Proposed Project Team - provide resumes of all personnel, including outside consultants that
will be assigned to the project including specific experiences each team member will contribute
to the project. Identify and define their individual roles.
Previous Project Summaries - list including reference contact information, for a minimum
of three (3) projects which are similar in scope to the project described also identifying key
personnel who worked on each project listed. The City reserves the right to contact any
references provided herein or otherwise obtained.
Methodology - explanation of general technical approaches and processes to be employed
for executing the requirements of the Project Components provided herein, which includes a
detailed outline of the proposed services.
Project Schedule - the proposed amount of time presented in months and as a percentage of
total workload. Indication of proposed milestones should also be included. The City reserves the
right to negotiate work tasks and schedule prior to finalizing a contract with the selected firm.
Project Fees - provide a fee breakdown of the proposed fees of the research project, with
appropriate explanatory detail justifying costs and calculations. Please submit hourly rates for
each individual as well.
Signature/Certification - proposal must be signed by an official authorized to bind the offer
and shall contain a statement that the proposal is a firm offer guaranteed for a ninety (90) day
period from the submittal deadline. The proposal shall also provide the following information:
name, title, address, telephone number and e-mail address of the person(s) with authority to
contractually bind the company and also who may be contacted during the period of proposal
evaluation for the purpose of clarifying submitted information.
SCOPE OF SERVICES
PROJECT COMPONENTS
The intent of the Yorkville Downtown Overlay District is to protect the scenic and natural qualities of
the corridor that are valued by the community, as well as to promote the quality development and land
use along the corridor. The guidelines are to allow flexibility for the aesthetics of the corridor and to
encourage compatibility with the character of the area without stifling the creativity of designers.
The consultant shall assist the City in establishing goals, objectives, implementation strategies, design,
and development guidelines to implement the vision. It is the intent that these documents, through
their adoption and implementation, will allow for the establishment of consistent patterns of high-
quality, efficient and economically successful development.
The following shall be addressed:
• Create a vision for the ultimate physical development of the corridor, including illustrated best
practices for design standards that establish aesthetic guidelines. This shall include massing
examples, pavement improvements, building orientation, parking availability, pedestrian
improvements as well as other design standards that are visually appropriate.
• Develop design standards based on the adopted Comprehensive Plan.
• Develop a “Downtown IL Route 47 Corridor Overlay District” along with necessary amendments
to the zoning ordinances and subdivision regulations.
• Identify opportunities for proposed enhancements to beautify the corridor and improve
economic development while providing regulatory measures to protect the historic and
scenic qualities of the corridor. This would include material recommendations, color palettes,
public art, signage, and public spaces.
• Develop and build consensus by using key stakeholders throughout the process including
citizen, businesses, property owners, elected and appointed officials. A web portal is preferred
to solicit comments from those that are unable to attend meetings or events.
REFERENCE MATERIALS
• United City of Yorkville Comprehensive Plan Update 2016
www.yorkville.il.us/383/Comprehensive-Plan
• Downtown Parking Study (provided upon request)
• Downtown Landscape Hill Project (provided upon request)
• Yorkville GIS Mapping
www.yorkville.il.us/369/GIS-Mapping
• Integrated Transportation Plan
http://www.yorkville.il.us/388/Integrated-Transportation-Plan
United City of Yorkville Comprehensive Plan Update
August 16, 2016
THE YORKVILLE PLAN
CONNECTING OUR PAST TO THE FUTURE
DELIVERABLES
• The Consultant will be responsible for reproduction of the final plan document in hardcopy
form for a total of twenty-five (25) copies.
• The Consultant will be responsible for providing the draft and final documents in both
electronic formats (Microsoft Word and Adobe PDF) allowing reproduction, revision, and web
posting by City staff.
• The Consultant will format the document in 8½” x 11” (vertically oriented) format. Maps shall
be produced in ArcGIS™ format of 24” x 36”, with the capability of being legibly reduced to
11”x17” format for inclusion into the final hardcopy form.
• Digitize new maps, input data and create new GIS layers, and incorporate selected maps
from existing work products to produce new GIS Maps. The United City of Yorkville utilizes
an engineering consulting firm for some of its GIS mapping services; however ESRI® ArcMap™
and ArcView™ platforms are used by internal department staff.
• Three dimensional (3D) digital models of massing examples and potential architectural details
of the IL Route 47 corridor between Fox Street and the Fox River, utilizing either Trimble
SketchUp™ or other 3D modeling software/platforms.
• All final maps and source data files will be provided to the City.
• Produce all materials for public presentations.
• Provide digital, web ready drafts of the Plan for posting on the City’s website and other social
media.
• Produce final copies for approval and adoption by the City Council.
PROJECT TIMELINE
The overall timeline for the development of the Yorkville Downtown Overlay District is anticipated to
be 6-9 months, including the adoption process. As a submittal requirement, the applicant will provide a
project schedule showing key task target dates, including public meetings and hearings with estimated
task duration. Variations from the City’s established timeline should be discussed in the RFP.
REVIEW OF SUBMISSIONS
Selection criteria are outlined below and will be used to evaluate proposals for invitation to interview/
presentation. This RFP does not commit the City to award a contract or to pay any costs incurred in
the preparations or submission of proposals. The City reserves the right to reject any or all proposals
received in response to this RFP.
Selection of the successful proposal for interview/presentation will be made based upon the following
criteria:
• Responsiveness and proposed approach to work scope and project needs. Although City has
identified a general nature of services to be provided, the consultant is given leeway toward
the approach to the methodology to provide the requested services. Innovative strategies
and creativity are desired.
• Demonstrated experience and technical competence in similar projects.
• Past record of performance of the firm with respect to such factors as working relationship
with sub-consultants or peer consultants on the same project, control of costs, quality of
work, and ability to meet schedules.
• Cost-effectiveness.
• Capacity and capability of the firm/team to perform the work in question, including specialized
services.
• Quality of key personnel assigned: bios, qualifications.
• Understanding of local conditions related to the completion of the services.
SUBMISSION FORMAT
Interested firms/consultants should submit four (4) paper copies and one (1) digital copy (provided via
USB drive, CD or email) of the proposal requirements by the deadline of Friday, October 6, 2017.
The hardcopy proposals shall be submitted in a sealed envelope marked “REQUEST FOR PROPOSALS,
YORKVILLE DOWNTOWN OVERLAY DISTRICT” addressed to:
UNITED CITY OF YORKVILLE
COMMUNITY DEVELOPMENT DEPARTMENT
800 GAME FARM ROAD
YORKVILLE, ILLINOIS 60560
Proposals submitted only by fax or e-mail will not be accepted. All submittals shall be retained by the
City and will not be returned.
PROPOSAL EVALUATION
PRE-PROPOSAL CONFERENCE
A pre-proposal conference is scheduled for Tuesday, September 26, 2017 beginning at 1:00 PM in the
City Hall Council Chambers located at 800 Game Farm Road, Yorkville, Illinois 60560. The purpose of the
pre-proposal conference is to assist prospective consultants with questions related to the RFP scope
of services and submittal requirements. Attendance at the pre-proposal conference is not mandatory.
Attendees must register by Friday, September 22, 2017 to Krysti J. Barksdale-Noble, Community
Development Director via e-mail at knoble@yorkville.il.us. If no firms register, the meeting will not be
held.
PROFESSIONAL SERVICES CONTRACT
A Professional Service Contract is required.
SUBLETTING OF CONTRACT
The Consulting Firm will agree, after the contract is awarded, not to assign or sublet the whole or any
part of the contract without the prior written consent of the City.
CHANGES IN SCOPE OF SERVICES & PERSONNEL
The Consulting Firm will agree that any change of scope in the work to be performed after the original
contract has been signed shall be documented as a written change order, be accepted by all parties, and
made a part of the original contract by addendum.
The personnel identified in the proposal shall work on the project until completion. Any substitution of
personnel shall require the approval of the City in writing. Personnel changes shall only be considered for
valid reasons, such as an employee leaving the firm, major illness or accident. Only persons determined
by the City to be well qualified shall be approved.
RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES
The City reserves the right to reject any or all proposals, to waive any nonmaterial irregularities or
information in any RFP, and to accept or reject any item or combination of items.
CONTACT INFORMATION
If you have any questions regarding this RFP, please contact Krysti J. Barksdale-Noble, Community
Development Director:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
knoble@yorkville.il.us
GENERAL INFORMATION