Public Works Minutes 2017 09-19-17Page 1 of 3
APPROVED 10/17/17
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, September 19, 2017, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Ken Koch
Alderman Jackie Milschewski Alderman Seaver Tarulis
Other City Officials
City Administrator Engineer Brad Sanderson, EEI
Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse Alderman Chris Funkhouser
Other Guests:
Matt Weiss, Terracon Julie Schlichting, Imperial Investments
The meeting was called to order at 6:00pm by Chairman Joel Frieders.
New Business: (out of sequence)
7. PW 2017-64 Overview of Downtown Brownfields
Matt Weiss from Terracon opened the discussion and said his company is evaluating the Riverfront
Park and Grainco sites to determine if they meet the program requirements for remediation. The
Brownfield status was initiated in 2005 when a grant became available for environmental assessment.
Groundwater was tested and petroleum impacts were found in front of Grainco where there was a
previous fueling station. Heavy metals including lead were also found in fill material. A work plan
was submitted to EPA and approved by them. The site is now enrolled in a remediation program and
the City is waiting on a development plan from Imperial Investments.
Mr. Weiss said there are two types of remediation: industrial and residential and the site was evaluated
using the residential standards. It was also noted that the park site is not included in the Brownfield
project. Mr. Koch asked if there are grants available for the cleanup if needed, in the second TIF. A
revolving loan fund is also available through the EPA.
There is no penalty to keep the Brownfield project open, however, new regulations could be introduced
and EPA purges their list of projects after 5 years if there is no action. Mr. Olson recommended
staying in a “holding pattern” at this time unless the State moves to purge the list. When the project is
finished, the State issues an “NFR” letter which releases the City from further liability. Mr. Weiss said
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that the three properties were bundled for remediation because private owners are not eligible for
grants. The City can also proceed with just their portion if they wish. Alderman Funkhouser
suggested a public/private partnership for the remediation and requested cost estimates. Mr. Olson said
the cost in 2012 was $600,000 to $700,000.
Citizen Comments: None
Previous Meeting Minutes: July 18, 2017
The minutes were approved on a unanimous voice vote.
New Business:
1. PW 2017-58 Water Department Reports for April, May and June 2017
Mr. Dhuse noted that since this report is for the summer months, the usage is higher. These reports
move to the Council consent agenda.
2. PW 2017-59 Autumn Creek Unit 2C Acceptance
Pulte requested acceptance of the unit north of Kennedy Road. All punchlist items are done and Mr.
Sanderson recommended acceptance. There is a 1-year maintenance period for any other items that
might surface. Lighting issues that Alderman Tarulis had brought forward are being addressed. This
moves to the Council consent agenda.
3. PW 2017-60 Kennedy Road Shared Use Path (ITEP) – Authorization Nos. 1 and 2
Two change orders were received with one being for a warning system for pedestrians at the railroad
and the other is for unstable materials which required extra excavation. The City's cost is 20% of the
$8,000 overage, but the project is still below the budget and state agreement. Also discussed was the
high cost of the vinyl plastic marking material near the tracks. These change orders move to the
consent agenda.
4. PW 2017-61 Road to Better Roads Programs for 2018
An outline for next year's program was presented early to take advantage of low bids. Several streets
were listed for repair consideration. The Council will need to adopt the suggested roads for repair so
bids can be started. Mr. Sanderson also recommended an update of the road study which was last done
in 2012. This moves to the Council consent agenda.
5. PW 2017-62 Traffic Control Review
a. Blackberry Woods
Four intersections were studied for possible traffic control devices and Cannonball at John and
Independence streets were recommended for stop signs.
b. Autumn Creek area
No changes in signage were recommended.
This report will move forward to the Council consent agenda.
6. PW 2017-63 Water Ordinance
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Ms. Willrett said the water ordinance has been thoroughly reviewed by staff and the attorney and some
changes have been recommended including: changes in fees based on EEI studies, new multi-tenant
buildings will have separate meters with the landlord being ultimately responsible for charges (older
units not required to retrofit when there is only one meter) and increase in turn-on fees. She also
provided a comparison of all changes. The committee was OK with these and this moves to the
regular Council agenda.
7. PW 2017-64 Overview of Downtown Brownfields (discussed earlier)
8. ADM 2017-70 Building Conditions Survey Results
Ms. Willrett reported on the survey and said EMG met with staff regarding all aspects of city
structures. The data will be compiled into an on-line portal. Alderman Frieders suggested this survey
be kept on the agenda each month and Alderman Milschewski asked for a breakdown by building. Mr.
Olson said there are 10 buildings to consider. The committee discussed various methods of reviewing
the volume of data, some of which are life-safety issues.
Alderman Funkhouser suggested a joint meeting of Public Works and Administration next month.
This topic will also be discussed at the goal-setting meeting. Mr. Olson said they will bring an easy
and difficult topic to discuss.
Old Business:
1. PW 2017-49 Selection of YBSD Liaison
Joe Plocher was selected to be the YBSD liaison and Jackie Milschewski will be the liaison for the
library.
Additional Business:
Alderman Milschewski asked if the City could install stops signs with blinking lights at Heustis and
Van Emmon. Mr. Dhuse said they are solar powered and cost $1,600 each. It was also noted there is a
sight distance issue due to an overgrown evergreen at that location.
Alderman Tarulis noted increased use of the Kennedy Road path and suggested more trees on top of the
berms.
It was noted by Alderman Frieders that Autumn Creek Boulevard at Rt. 34 will be shut down to all
traffic except emergency vehicles. He also noted the traffic light at Rt. 47 and Galena has been
blinking recently causing traffic backups. It is the State's responsibility and they have been notified.
There was no further business and the meeting was adjourned at 7:51pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker