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Administration Packet 2003 04-10-03N, s,DC/ Tp United City ofYorkvilleQ County Seat of KendallCountyEST.lh 1836 800 Game Farm Road 4 I--I Cl) Yorkville. Illinois 60560 O L Q Phone:630-553-4350 Q1. ::or 2 Fax:630-553-7575 4 LE ®' N' AGENDA ADMINISTRATION COMMITTEE MEETING THURSDAY, April 10, 2003 6:30 P.M. CITY CONFERENCE ROOM Presentation: Portico Marketing Communications Web Site Presentation Old Business: 1. Minutes for Approval/Correction: None 2. Review Planning Coordinator's Fees 3. Water Accounts - Update 4. Update of Technology Plan Proposals 5. Web Development Proposals 6. New Entry Way Signage New Business: 1. Grant Coordinator Contract 2. New County Office Building Request 3. Proposing Ordinance for SSA - The Highlands & Windett Ridge 4. Capital Fees 5. Investment Policy Review 6. Budget FY 03 / 04 Update - Salaries and other items Additional Business: t Portico Marketing Communications 526 West Madison Avenue 630-334-0167 Wheaton, IL 60187 www.porticomarketing.com April 4,2003 Administration Committee United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Committee Members: Thank you for giving Portico the opportunity to present a proposal for Yorkville's web site. I have enclosed a brief company overview, along with information about the web services we offer.While in the process of deciding what type of web presence is right for Yorkville, you will undoubtedly be faced with a number of decisions in terms of what content to post on the site and what features might best serve your community. Portico's development process makes decisions easy by providing a step by step framework for deciding what site content and design is the best fit. In addition, our practice of creating fully custom web sites enables you to establish a presence on the web that uniquely fits Yorkville's needs. For additional information about Portico Marketing Communications, please visit www.porticomarketing.com. I look forward to speaking with all of you on Thursday,April 10. Regards, 41, Todd Pauli Portico Marketing Communications Portico Marketing Communications e Portico offers a complete array of services in the marketing communications area, encompassing both print and web materials. Our web development background combines cuttng-edge graphics and technical expertise to 4 produce web sites that function efficiently,while at the same time creating an aesthetically pleasing,user-friendly experience. What Can Portico Offer for the Web? s Custom web design Large-scale development expertise Hosting capabilities Consulting on effective site promotion Web marketing strategy Expertise in both graphic design User tracking and statistics and information technology Collaborative site building Content management training process with real-time review -On-going support www.porticomarketing.com 630-334-0167 526 W.Madison Avenue Wheaton,IL 60187 Web Design No matter if you need a full-scale e-commerce application able to handle thousands of hits per day, or a simple, clean site that effectively communicates your message, Portico is able to deliver a truly unique web experience tailored to meet your objectives. Planning With the possibilities of the web virtually endless, it may seem like a daunting task to decide what type of information and just how much should be presented - not to mention questions like what you want to communicate with the site's look and feel, and what technologies will best fit your needs. Don't worry.Portico will make things simple with a comprehensive planning process that methodically focuses on the best solution to fit your needs. Production There is one central idea that drives the whole production process: No surprises. Portico's production process is designed around the important partnership that exists between the client and Portico.You'll have constant access to view your site as it is being constructed, so you'll have the opportunity to monitor progress and make suggestions to ensure the finished product meets your expectations. Implementation Upon completion of the project, Portico offers a full range of options for publishing your site on the web.Whether you choose to let us handle the hosting,or you have your own resources for hosting the site,Portico will see the project through until every page has been successfully published. Web Support In order to be an effective communication tool,your web site must be kept current. Every time a user logs on and finds out-dated or incorrect information, the chance of the same person using the site again drops exponentially. Portico realizes the importance of site maintenance, and offers options to keep your site a current,vital part of your organization. Managed Maintenance This worry-free option allows you to concentrate on the business of your organization while leaving the responsibility of site maintenance to us. We'll keep your site up-to-date with daily performance monitoring and timely content updates. And for the most important information, we offer same business day update capabilities. Shared Maintenance Already have staff to update the content of your site? We offer on-going technical support options, while leaving the content updates to you. To make updates easier, we offer content management software and training which gives anyone you designate the ability to update the site without knowing HTML or other web technologies. Development Coordinator Monthly Report United City of Yorkville March 2003 Summary Page Grand Reserve Menards Montablano 5th/3rd Bank Admin. Total Correspondence 0.75 0.00 1.00 2.50 1.75 6.00 Reviews 7.00 1.50 0.25 0.75 0.00 9.50 Tracking 0.00 0.00 0.00 0.00 2.00 2.00 Reports 0.00 0.00 0.50 0.00 1.00 1.50 Meetings 9.75 0.25 0.00 2.25 2.50 14.75 Total 17.50 1.75 1.75 5.50 7.25 33.75 Printed: 4/1/2003 Development Coordinatory fhUReportMonthly DailyUnited City of Yorkville March 2003 Totals 1 Day of Grand Date Week Reserve Menards Montalbano Bank Admin. Total Monday 0.25 U.OD 6.66 Tuesday 3/4/03 0.00 0.00 0.75 2.00 0.00 2.75 Wednesday 3/5/03 0.00 0.06 0.00 0.00 0.00 0.00 Thursday 3/8/03 0.00 0.00 0.25 0.00 0.50 0.75 Friday 3/7/03 0.00 000 0-25 100 0.00 1.25 Monday Tueuday 3/11/03 0.00 8.00 0.00 0.00 0.00 0]00 Wednesday 3/12/03 0.00 0.00 . 0.00 0.00 0.00 0.00 Thursday 3/13X03 0.00 0.00 0.00 0.25 0.00 0.25 Friday3/14/03 2.75 0.00 0.00 0.00 0.50 3.25 Tuesday 3/18/03 2.50 0.00. 0.50 0.00 0.00 3.00 Wednesday 3/19/03 0.00 0.00 0.00 0.00 0.00 0.00 Thursday 3/20/03 0.00 0.00 8.00 0.25 2.00 2.25 Friday 3/21/03 0.25 000 0.00 050 000 0.75 Tuesday 3/25/03 0.00 0.00 0.00 1.00 1.50 2.50 Wednesday 3/25/03 1.00 0.00 0.00 0.00 0.00 1D0 Thursday 3/27/03 4.00 0.00 0.00 0.00 0.00 4.00 Friday 3/28/03 200 000 000 0.00 1.50 3.50 Totals 17.50 1.75 1.75 5.50 7.25 33.75 1 Development Coordinator Monthly Report United City of Yorkville March 2003 Grand Reserve Day of I CorrespondencelDate Reviews TrackingReportReports io9s DailyTotalsis 1 Notes WeekI written/oral i Sti rd ty :%:::::i i i9/1l.'.53 ::';: .`:: ? ':::f::::i' ::::":::c:`:i: < u:::: `:> : ::: :::` y '::< ::: G::`::i:c.:::i:`> :}:: ::+::':::: :;:: i:: `:::: ::::'i`.`:::::::i:'::::: ':: %::k% ' ' . ' MiRir`y d >? y;: y is <% r:4...PC.: 2 ? '<iRi cii ' `•i :`< i•i `:5 <.:I d:: :`':>:%::' %:`` ::: i `>`'.W.it : :?: ' <` ":::•i: ; •ii•i '? <'1N.: 2 't` ` i:igit? #3 > fi>' s ss` <` '< .i. 0.25 Reviewed/discussed correspondance Monday 3/3/03 0.25 from/with Holly Tuesday 3/4/030.00 Wednesday 3/5/03 0.00 Thursday 3/6/03 0.00 Friday 33!7/0y3 0.00. Stitit!`::;;:;; ;;;.;'; '' ' i i/j:i. :1:: `.: .RR .M .i6` . 'c' '`is` _:s '' iii;' : `i'i `; y`';i;' 3s;`:';igat ' ' ;`f i'i` isfi i'i;:'' ' ;' `:. '` :`'.'< . ?k'}.`'2<:. ' 's ; : ''';iy: ' ''i` t1. 0`» . Ii:#t3 '?:'l>tiii:':i::isii>:i Monday 3/10/03_ 0.00 Tuesday 3/11/03_0.00 Wednesday 3/12/03 0.00 Thursday 3/13/03_0.00 Met w/Tony, MPI discussed Frida 3/14/03 2.75 2'75 YAnance/timin9 issues aturdj A/ fiay::::'ii:: ::z;:`_11 :.`'<i;<? > <'>> 5<:: : '< : >`:: i:i:<»iis:i>` >« :i»»:i i :: > < >k::'<>`:' < '`.:*i <:::;`ys<» >` < `>' >:<<:5<` i :s' :: >>``' ;<7 'ri` >` « .: ' <: ;<?5 to.0 il'. $.0: <a<. Monday 3/17/03 0.00 Tuesday 3/18/03 2.50 2.50 Discuss AA exhibits/EDC w/MPI, Tony Wednesday 3/19/03 0.00 Thursday 3/20/030.00 Friday . . 3/21/030.25 0.25 Reviewed Exec. Summary 3 tr1.. s .': .'.. . . 1 t .NMg: iigg. } : : r> g n.i ?<:. >.< V> :! :< > r< >Eii:? : >: <<`>: < :::::<<£::: 3 f:::. gg:< s'<> ;:g <:::gE i.....:...'..:..........::.... lfnd i:i::ii:i is{ii:`' »<i( 3 > <> >s >;r'» <<0'<«s<< ?'`:: :i>>` : '<> '::<:':s<s> ` ii;:f: >'::`s:>::><»:<:<>> ":<.< <> >< : >:'> .'? :r:'< 4 :;' si >:»>><<5: >:>`::.:.i is si<> `> ><' `<li,31:`>><:i:« Monday 3/24/03 0.25 0.25 Discussed AA w/Tony Tuesday 3/25/03 0.00 Wednesday 3/26/03 1.00 1.00 Reviewed AA Thursday 3/27/03 4.00 4.00 Reviewed AA Friday 3/28/03 2.00 2.00 Reviewed AA aturda > : :: << '3 9`:> '<;: €>i> >i ` i:>'i:< `::ii::<::iii:: :«:::i iia`:<''i::< .:g.E :`: ::::: <';><;: €i::i:<iiiii::>i€:: ii.::-<:<:::: ' >``::`': is isi: :<< : ::::' "::i`':::>:i:€i:i :<:=':<`>::` :<::isi`:?:_':: i ii<: 450 John Z. &T. Small re: AAMetw/Tony, Monday 3/31/03 4.5 review Printed: 4/1/2003 Development Coordinator Monthly Report United City of Yorkville March 2003 Menards Corres ondence Date Reviews cin Reports Meetings DailyTotaNotesIsp written/oral Trak g p g 3/3/03 0 00 ;`:;:.:.. ...................... ..................................................._..............._. 3/4/03 0.00 3/5/03 0.00 3/6/03 0.00 3/7/03 0.00 f..4 9.:'%? 'y #?':; ; ::: ;? ; ' 32 ':': `':. '>< ''' r %'•iso` Ys `':'? ':' 2 `':''':'> ' 5> r'':'> s'' ' %: 2 :;;;::k:::>'•>'• <% t2j'? r{''< 3/10/03 0.00 3/11/03 0.00 _ 3/12/03 0.00 _ 3/13/03 0.00 _ 3/14/03 0.00 i7.f•WlVi3:x::55:::5:2::::::?''<?`r '``?? ' > i i5> '' '`" 2'> '' > `l 'iy'" 'i ' f<'? i '> '' t ` '' ` 'f <`:?_3»`i€< " >:':?>•`:';;<»```< '<>' '`:>> <ii<>`:'?>>r<> »<`:>`:>`> `:< >><<`:>>?< %<<`<<> < z> »? <»`<'>? ><>sz<<` »<>< '<'<»>> '"«><c'<`'>>>zz>S`t%>>'<<> z>>><<?`` 3/31/03 • 1 1.501 1 0.251 1.75 Reviewed agreement,discussed ony Printed: 4/1/2003 Development Coordinator Monthly Report United City of Yorkville March 2003 Montalbano Day of 1 I Correspondence Date Reviews frrackingl Reports I Meetin9s Daily Totals Notes/Commentss/Comments Week written/oral Monday 3/3/030.00 0 75 Discussed with T. Graff& Montalbano Tuesday 3/4/03 0.75 Reps(via phone)terms of agreement Wednesday 3/5/03 0.00 _ 0.25 Discussed w/T. Graff& M. Schoppe Thursday 3/6/03 0.25 landscape provisions Friday 3/7/03 0.25 0.25 reviewed memo/agreement from Da n iturda' < > > :11< > T > '> >T > > inegn : '> <« 0i.i < < i' < .<T i>'< < < «:>> ><< < itd< >' > >` «:fli1.1i3i• > i< > s«>><»n< ' `TT>i`? >;_?tgi< ` > » >» sT >g<T` > > ><'TT < > ` ` g >< T€ g` » ' Monday 3/10/03 0.00 Tuesday 3/11/03 0.00 Wednesday 3/12/03 0.00 Thursday 3/13/03 0.00 Friday i. 3/14/03 0.00 tfsikd 91 < >;< ascii aioa i;!.. >s >'< > >>'` €>< «< >CiE< <":><`asi: < giii'iMiM:'»> ':<<::.:iii:: :.-gi i<':<gig >iiiii] ii: > >i ><T<'i>:Mi' i>>T is `<`i' > ;?' ' ` ' > '>i`<' Mi 33at1d0`'ii? igg ' `><6`i<": : '_z<„^glias<<iiill aggli si i ``>i><>?5`i`«'r<'z>«is `raiin:`: <??iggia `i z'• r`;`:<>`:Ei >< >"`y ': <iinig ' Monday 3/17/03 0.00 0,50 Reviewed Mike S 3/10 landscape Tuesday 3/18/030.50 memo, reported to Tony Wednesday 3/19/03 0.00 Thursday 3/20/03 0.00 Friday 3/21/03 0.00 tit ing'> ':''i `ia ilLt%' ' i %le..i<i'i<``li ':.`>`' '';' . '. i."'.> isi. i 'iai ''}.ii.:.i .ic'yi%? >'`i :`i1sjist'is;'isii:ii';':2 ? %': 'gt < '. c l n 33/23(03 ?>> ;;.?; >><:<> «'<: ` »>><>s »;., .....:>: <:>:; <>>: >:>` s>:«:>?: >: :<:`::>:>:<:<:: Monday 3/24/030.00 Tuesday 3/25/03 0.00 Wednesday 3/26/03 0.00 Thursday 3/27/03 0.00 Friday 33/28/03 0.00 y.. a. Yt<_ rda;:<. ' >>f M...::s]//20103•Wii:T>ii<T »S>:•ig•<c ::i; > iicgiS.iii<iMi']:. i.ii's <isi >€ `ii:Mi.:<<> i < _> i>T«'T? ii•in. 5 > < TT > i` ` TTiisi >` 'i `ia >: i t n'dd <><i: `:><<':«<>3f3tf/i i <': <: > hili ":>;i :<< > ><>i >i '_ i > > >igfi << i< >> <> <iiigeli` '< igiig'igi > >i >i ><R:Niii<ilgi i <<:' ;`` >;i ::;:fi«<»'i lii><ii'i Monday ( 3/31/031 1 1 0.00 ..:: . . . :..:. . . :.. ..:. . . :....i Printed: 4/1/2003 Development Coordinator Monthly Report United City of Yorkville March 2003 5th-3rd Bank Day of Correspondence Daily Week Date written/oral Reviews Tracking Reports Meetings Totals Notes/Comments P,,:..., u3 .- E --,, y...,104,.,.; x6aSM4mroYk . s.srs JJxrZE b, S .ta.wr ,5zn » JF. idn 3&: b . „, . k°.nsA « _.H,: ,: w,., Nu w. s;,ib 1:. r0 „.» ,t nY fi ,, e1 4,'; 'c `$` , , ° K "" # t ' .tiEfdi 11]13 y. r . a3: R:.«;? , S .s., » Zsc. ? t. < :.,." C3 .» x , R, n3 . .x ,._ MMGri° {' ^ : n " ' < ^ < ,r. l g .,4> 4:. t.s_....;. ,, r ".,t , Y,,A <.,> 1 „i„,,,.aF { ,,,,4„:,..,,,,,,,,.,,, .., p ,)4, wua- k.` 5 - 44,.,-...,d"`iF ate 4 •,:";,<:;,.':....,:.>""'" 0, -.;«a A. : i.: Monday 3/3/03 0.00 Tuesday 3/4/03 2.00 2.00 Mtg w/J. Donohue, staff discuss 2/13 ltr, dev. Agreement Wednesday 3/5/03 0.00 Thursday 3/6/03 0.00 Friday 3/7/03 1.00 1.00 Revised ltr to bank, ltr to D Kramer authorizing Dev. Agree m.., .:.>. :a, 7'F .a / F ,, Y 3 s.1 sF v:iv, ¢. r.rat, n nr..,. xv.:-,.. _ . . ......,,_ ...sr.,5sc a. .a« .., s.$-.- t s ','m ,;. `9t _...._.m .. a.». ..... '.:. K„ate .. ;>i,-,..-3,77-7-17.14.0.,7,-. ,.. ,. 3'-M .. E r.'° E... c A.. tr,.v L.- x. ,:... r a+ ggriy. f,t?1,u sE. k+';'-'. 4-..:rt-,, ..,,.». e1.... < .... _ ,... { 7`.. .:-. ,,,,,.„.„„,,,,,c.,,,,,,,,,,,,,,,,„,,,,,,. d3;,, a, s`o1_ .td-r7077:70„ 0. , 3':.. ,. ,... i'...t z_, _...^ ,,. .. ..,.,.. 4 .,. '. '.. -'4. »3F n,.;., t3`T, we^. o ,,--v 3r, 3. .. -• 'z_fi°<.s ...;,.. t1 .'..,'',jat .. y,.-: :- , ` -.'`10-•f.41" :. , we, N" y„ . .w... tis^:. 3f Monday 3/10/03 0.00 Tuesday 3/11/03 0.00 l Wednesday 3/12/03 0.00 Thursday 3/13/03 0.25 0.25 Called Dan K., J. Donohue- status of Dev. Agreement? Friday 3/14/031 0.00 41.7,77 at.._. ,.. .,,,/,,,,,,,::,./.. ..t.-4,1177-5-7-.a . .>,«... .. x .' ,. t a ,,:.::a .,., y.,,,,,, ,,,,,"1- x ^S,..,::..< z5.»x+z. .>_ r. fie$: -. .... . t .... :... . '`,... e-.,-. , ,. .:'. , ,, -..' s ... ..Q\t F.: lJ,:-,, „ .., . s}, e: ^.,_ a., . .,!.. ,_ v^... $."` » .4 e 1:..:..<. x"-'!57 1". .3:_ <Yk u K,x ..;F. ,,. ;.P:..a:.`Y+ S. e:.4 4 :id.t frT.. , a. 3-. ..a^e... kms.. 4,,,'4.-. rt,,,. z',..>aa, :...1' .n. ' 9} .., y r..,,: .. -'' L` .m ,n'A .,#..e,,r za ','' i... :.:;1'' w" 17rr,. rte' ,. >;..:.. 4; r .s.r x 1 Monday 3/17/03 0.00 Tuesday 3/18/03 0.00 Wednesday 3/19/03 0.00 Thursday 3/20/03 0.25 0.25 Met w Mike S &Joe to review agreement/exhibits 3z, y:....wt„ x". YYK.E..,....>......... 9..,..: a,......<... y p r>+.ar. . x..,».-.,.,; 4... y - c....::.. `.7c :`., ,w.., s!.,;•.:,..» m.. n 050 Drafted/sent Itr to Dan rmox' utlinin g.. c oncer'n wagreementFridagreementFrida3/21/03 0.50 a177. 1: .7 f, _.5 < e t v' .`x7- 7, Y * ,:; # ,. 74, d 4,04,044,0-A,-: i- tgtt a », r. <.. 72 ._ n,:. « .» r. b. . v 5 . < x i• 4 , «.' ` u "a ^»< N ., i , sy, r e rMSUttyt ,a f4' 1y/ 3., a. h ,. 71L,-_ iY " ,." ' Gma s<.o e. r$ hs r. .., aC", a5 f tt:'^. :,, 5 :^ a x r;. - v .,<*,; ,. , . ,. z '".», ,. & : 4 Monday 3/24/03 0.25 0.25 0.50 Reviewed revised agreement/faxed comments to D. Kramer Reviewed revised agreements/faxed comments to D. Kramer, 1.00 contacted 5th/3rd reps to determine correct contacts for Tuesday 3/25/03 0.50 0.50 agreement Wednesday 3/26/03 0.00 Thursday 3/27/03 0.00 Friday 3/28/03 0.00 wr,.T.5.,.t- c.-:.-757.37,7411. :47,...',77M7170.-EigTrizfl:W07770-7.4.0 '43.1.4?4,- . . 4A',/';'x. Eh "', ... 3.? tt' t t 9. sG #a.'Tv "2-' ; ' , , <'szFa :.., i4 ,. a, e ,:;; ._ z .<z1> r :.'ka r .:rte._.'.' >:1 t,@., y,}, x r{t j}._ .:: i.., .> -5+ .:. ._.. .> ...: .» iP o `..z... „4.. , ,..:.•., d x,,='§^, "' > D.' H ,:;` i :' ,$'-.,`#: ..e9. ,` a`"". `A..61t I Q7 a., „'e'_. IVtJ!Vs'f.f .,r,. ., .. ,,.x .,.x ... >r, ....::,Yiw i i t ii.S,.:. .,,.'a x:.,; ^e°J<+'„.a7 7.' 'r, '''°`», . x.. e" ea a".r^.':_ Monday fi 3/31/031 f I 0.00 Printed: 4/1/2003 Development Coordinator Monthly Report United City of Yorkville March 2003 Administration Day of 1 Correspondence Week Date written/oral Reviews Tracking Reports Meetings Daily Totals Notes/Comments S ttt#Y.1.t3 .. 3/1103 igg:E> ;iiiin iM y i:i ; : ::;:: :;::::: ;;;:% :> : :>< :iii:::::% :;:::::: i': :::;::: s :':: .:: :::%>:' ::::yY:%:%:;::;.::::: :: y::N<:c: :) ::: : >::M1::' :ggfirn::':+ i g$ Monday 3/3/03 0.50 0.50 Prepared monthly reports Tuesday 3/4/03 0.00 Wednesday 3/5/03 0.00 Thursday 3/6/03 0.50 0.50 2nd concept mtg with Sexton Friday 3/7/03 0.00 E;it ::: iiiiii::i•::':ifiiiga;:.'::::s;?::;5;::::?::<i:::r::::`;%': s :iliii'i::::i:::i: ?; :=': :c t`;:: :'agi:: :_ 'Y giiii:::;:::r:':::<:%:l%::.::::?:::::.>::::::::: ::::: gio s:':z::. ::iii:2:t :':: WATER METER CHECK SHEET ACCT NAME ACCT# ACCOUNT ADDRESS PROBLEM STATUS105CenterParkwayMeterstuck NO RESPONSE TO CERT LETTER508DPowersCtMeterstuckJoemailednotice308Heustis4unitmeterstuck-same read since 1999 REPLACED METER 1/9/03605Heustis _MeterStuck NO RESPONSE TO CERTLETTER303E. Fox Street Mtr readr said meter broken and could not read WORKINGOK215ElizabethStreettit No outside reader-all estimated bills METERREPLACED306E. Ridge Street No outside reader-all estimated bills METERREPLACED208W. Fox Street Meter stuck METER REPLACED 1/9/03202ChurchStreetNooutsidemeterREPAIRDATESETFOR4/28/8/03652WhiteOakWayReadstuckat180lastJoereadmeter504-6 Countryside Cntr Meter read same as last billing-need meter check 702 Game Farm Road 2nd meter same read since 1999 willreplace908GameFarmRoadMeterstucksamereadlastseveral readsJoea-- - checked and reported workingoke509W.Washington St _ Meter stuck last 5 billingcycles same 716 N. Bridge Y - read REPLACED 2/ 19/03 Meter stuck last 5 reads REPLACED 12/ 10/02 __404 W. Rimae Street No outside meter-estimated bills REPLACEDMETER211GeorannaReadssamelast3billingcyclescheckeda ---Y Joe and reported workingokay208W. Ridge St #1 Meter stuck last several reads (2938)DID NOT P/U CERTLETTER208W. Ridge St.#2 Meter stuck last several reads 1322 DID NOT P/U CERTLETTER115CColonialPkwyMeterstucklast3reads Joe checked and reported workingokay1313N. Bridge St 0 read acco_account started 4/12/02 REPLACEDMETER1103PrairieSamereadlast3billingcycles-200600 ice y Joe notice2179NorthlandLaneMetermakesloudnoisesREPLACED2610BoomerLaneDeviceerror-no read-estimated _ REPAIREDWIRE508DPowersCtSameReadsince4/30/02 billing 209 S Bridge St NO RESPONSE TO CERTLETTERgMeterinfenceforMontessoriSchool 'lease move RRINSTALLED1214EvergreenDeviceerror-no read-estimated 1216 Evergreene reported workingokgReads9999900WORKINGOK691NBridgStTPreadsmalfunction-no read REPLACED METERR 1/8/03206WRiverSt#7 BrokenWireno read REPAIREDWIRE106WRiverStReads????????? REPLACEDMETER302EKendall#203 New Read is 1400 revious read was 4900 305 W Main St Joe checked reportedworkingokBilledonljorrefuse-has a meter with reading CHECKED HAS SERVICE BILLED12/02503ColtonNeedsmeterinstalledFINALNOTISSUEDFROMB&Z633YellowstoneInsince10/18/02 reads 0 412 W Van Emmon REPLACED METER 12/17/02 read same as 8/31/02 read VACANT11025FoxRoadNeedoutsidereaderinstalledINSTALLED 1/7/03411CottonwoodTrread284samereadasin2000 111 S Bridr stated he is not on sewer sanitary please check NOW BILLING FOR WATERONLY11EVanEmmonSamereadsince8/31/02 billing CHECKED 1/7/03WORKING278HillcrestStuckmetersince4/30/02 CHECKEDOK20DEVanEmmonMeterstuckat60000since6/30/02billing12EWashigtonLastread808sameasbackin2/28/02 billin. 297 Northland Lane In 11/29/02 asof 2/3/03 still at 0 read METER READER MISREAD METER REPLACED WATER METER CHECK SHEET ACCT NAME ACCT# ACCOUNT ADDRESS PROBLEM STATUS 404 Woodworth Same Read since Oct 2002 Billing 412A Jackson Same Read since Oct 2002 Billing 109-111 S Bridge St Old read 5100 new 400 410A Jackson St Stuck Meter _ 226 S Bridge St Stuck Meter 1238 Walsh Dr In 10/17/02 still no usage on reading 108 W Van Emmon New meter 11900 1st read 104 W Countryside 4 Unit-same read as 12/31/02 billing 203 S Bridge St same read last 3 billing cycles 2700 345 E Hydraulic Tnew meter 10/02 still reads 0 872 Greenfield Turn No read-estimated METER REPLACED 2029 Murtield Dr in 12/27/02 no read 309 Walter need RR installed 1744 Columbine stuck meter f 11S Microsoft innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX Computer Consulting Services Overiie nr City oorkillIllinois Novembers;2002 .. Innovative Information Systems, Inc. (IIS) is pleased to present this proposal for computer consulting services to the City of Yorkville. IIS is a company focused on providing a wide range of computing services and is dedicated to helping their clients successfully navigate the challenges of managing technology. IIS is a Microsoft Certified Partner and staffs industry certified professionals skilled in project management and consulting. The purpose of this proposal is to provide a summary of ongoing services available from IIS to assist in the maintenance and continued enhancement of the City's computer systems and network. The City operates several local area networks which utilize operating systems including Microsoft Windows for computer workstations and Novell Netware for servers. Each department has its own local area network or utilizes stand alone PC computers. High speed Internet is available from the Library building next to the City Administration building. Based on a meeting held at the City on 11/05/2002, the City has an interest in completing several projects related to information technology and office interconnectivity over the coming years. Examples are listed below: Interconnection of City buildings into a wide area network (WAN) to provide information sharing and Internet connectivity via the Library T1 for all buildings. Installation and rollout of MSI Municipal Management software to servers and workstations via the WAN Internet and E-mail capability to network users Facility modifications to the Administration building System upgrades to hardware & software to increase productivity IIS has experience maintaining local and wide area networks of various sizes and topologies. Our client base is very diverse, which exposes IIS to a multitude of different troubleshooting and management incidents. IIS has experience in working with municipal organizations on various levels and projects. lls innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX IIS' work experience with our public sector clientele and specifically municipalities has provided valuable experience, which will benefit future municipal clients. Our experience with several municipal organizations has provided us with the specialized experience necessary to offer quality services to the City of Yorkville. IIS staffs certified personnel with experience in maintaining Windows 98/ME/NT/2000/XP servers and workstations & Novell servers. We have extensive experience in maintaining networks which utilize these two operating systems together. We also have implemented transitions from Novell to Windows networks for many organizations. Currently, our public sector clientele include the following; Barrington Park District Ongoing Consulting Services City of Harvard, Illinois Ongoing Consulting Services Huntley Fire Protection District Ongoing Consulting Services Kane County EDC Website Development Services McHenry County Government Center Ongoing Consulting Services McHenry County EDC Ongoing Consulting & Web Services Village of Huntley, Illinois Ongoing Consulting Services Village of Paddock Lake, Wisconsin Ongoing Consulting Services IIS has experience in the following related areas: Novell & Windows Operating Systems on network servers Windows 95/98, ME, NT, 2000 & XP on desktop workstations Local & Wide Area Network connectivity MSI application experience and experience with many Police related applications Internet & E-mail Hosting services and Internet Service Provider (ISP) services Network installation services System documentation and software inventory tracking Long term budgeting and strategic planning IIS has extensive experience in integrating our services into an existing Information Technology IT) environment. Our hands on approach coupled with knowledge of current technology helps us to gain a solid understanding of not only the network infrastructure, but also it's end users and their business needs. System documentation throughout the entire migration helps IIS to develop a Client Services Manual for the system. This document becomes an excellent tool for ils innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX planning and development as it contains all crucial information related to the City network. Our experience in long term planning combined with our expertise in leveraging existing infrastructure with future upgrades enables our clients to enhance their systems responsibly and cost effectively. The City has several departments which would require services: Administration Department Police Department Library Parks & Recreation Public Works Well Houses (existing & future) As the City has the desire to integrate many systems and networks, it would be wise to begin to assemble a long term plan for the development of the network and establish phases of growth. This plan would ensure that each time the network is modified or expanded, that it would follow a plan that ensures future expandability and flexibility. It also ensures that each network improvement and project fits into the overall plan for the network. Plan items could include: Short Term Items — Phase 1 Development and establishment of a technology plan & goals (short & long term) Overview and Documentation of existing network to establish a foundation for planning Implementation plan for rollout of the MSI application on the network Software inventory licensing audit and review Address any current network problems and resolve Mid Term Items — Phase 2 Interconnectivity of City buildings into a wide area network Connection to the Library T1 to facilitate Internet & E-mail services Internet & E-mail connectivity for network users Administration Building improvements & related information technology issues System upgrades and network upgrades Long Term Items — Phase 3 Long term goals — three year technology plan Ongoing network maintenance Office productivity applications and tools — group calendaring, paperless office...etc. Ongoing system upgrades and network upgrades 11S innovative infomiation systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX The optimal approach to maintaining and improving the computers and equipment of the City's network comes from taking a proactive approach to the management of this task. The establishment of a workable plan which contains goals for development is essential to this approach. The combination of proactive planning and maintenance along with the reactive resolution of network problems as they occur helps to ensure maximum network uptime. IIS has experience in all phases of this Information Technology lifecycle. From planning to implementation, IIS can provide the necessary services to accomplish the complex goals of the City. s innovative infomiation systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX NetvvoricConsulting Services Capabilities & Services: Our mission is to provide high quality services for our customers to help manage and leverage technology effectively. Our goal is to provide our customers with a unique, cost effective and professional experience with a consulting group dedicated to providing the right solutions at the right time, with an emphasis on building long-term relationships. IIS offers services tailored for business and makes them available in a manner that provides the client with a single source for its information technology needs. Information-Technology Services Computing Services Telephone &Voicemail Services Stand Alone Workstations Telephone & voicemail systems Peer-to-Peer Networking Loudspeaker Paging Client/Server Networking Voicemail integration to workstations Local & Wide Area Networks Hardware & Software Installation Cabling Services Peripheral Installation Telephone & Network Cabling Virtual Private Networking Fiber Optic Cabling Patch Panel & Punch Block installation Training Services Jack & Faceplate installation Personalized application training External Raceway& Junction Boxes Customized per client requirements Custom Application Services Videoconferencing Services Customized database solutions Videoconferencing systems Customized Lotus Notes database solutions Installation, configuration & training Group calendaring & collaboration Complete conference room design Network Security solutions Websi#e.Design Services Custom Web Design and maintenance Database Connectivity Custom graphic design E-Commerce Solutions Domain name management assistance Custom Form Design intenneti iSP Services Website & E-mail Hosting services Dial-up and Dedicated Internet Access Lotus Notes Hosting Services DSL and T1 installation / configuration Statistical Website Tracking Router, Firewall & VPN configuration 11_S innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX NetworkConsulting services (Cont'd).,- . .; To successfully support our clients, IIS assigns each customer a primary and secondary Technical Services Representative. These technicians become the main point of contact for the client and are actively involved with all projects and ongoing support. The goal is to develop a relationship with the client in that the technicians not only support the system, but also learn how it is used by the client. This allows the technicians to provide better support to users and make better recommendations for future planning and growth. IIS staffs technicians that are industry certified in various disciplines. IIS' goal is to make computing technology an advantage for its client strategically and operationally. One of the Technical Services Representative's key responsibilities is to help our clients manage four critical technology areas. Endiker Services Management; ervices 47,: , Goal: To provide effective desktop support to end Goal: To manage current and future technologies users and develop management strategies to better and equipment, leveraging the infrastructure in a leverage desktop applications. cost effective manner. Collaboration:email, Instant Messaging Application Development Network Security Budgeting Virus Protection Project Planning Word Processing Resource Management Spreadsheets Presentation Tools Business Specific Applications Desktop Faxing Data..Center Services Network Services Goal: To simplify management and implementation of Goal: To implement the appropriate cost effective servers and services to seamlessly provide end users solutions to link remote offices, external networks solid application services.and the Internet. File/Print Services LAN Connectivity: Ethernet, Fiber Optics Application Services Security WAN Connectivity: Dialup, DSL,Ti Account Management Internet Connectivity Firewall Security&VPN Virus Protection Virus Protection Database Management Internet Services:Web, FTP, E-mailhostingSystemBackups& Disaster Recovery innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX Hourly Rates &Fees IS' services are all billed on a flat hourly rate. Web & E-mail hosting fees and Internet connectivity fees are billed on a monthly basis. All individuals assigned to your account would be billed under the same rate. IIS requires no retainer to be applied for contracts. Terms for payment are Net 30 for all invoices. Should the City desire to enter into an ongoing contract for services, the following tiered pricing options are available: 115 Ongoing Support OptionsIlonth#oMonth Ongoing Support Hourly Fees — Month to Month Contract 95.00 /HR 11S OOngo r g,Support Options 2 hours per week/ 8 hours per month — 12 Month Contract ' 90.00 /HR 4 hours per week/ 16`hours per month—'12 Month Contract 85.00 /HR 8 hours per week/ 32 hours per month— 12 Month Contract 80.00`/HR- IIS' first priority on this project should be to perform a network overview in order to become acclimated with the system. This overview will include analysis of all workstations, servers and peripherals on the system. It will also include an overview of software used on the system. System documentation will take place throughout the duration of this project in order to provide a complete working picture of the network and systems. A Client Services Manual would then be developed from this process. This Manual would provide an excellent foundation for ongoing planning and development of the network. IIS estimates the following fees to be associated with this discovery process: Network Overview Project fees System Overview and Documentation—25 to 40 hours 2250.00 to $3600.00 The City may want to consider a software inventory in the near future to ensure that all software installations match purchased licenses. IIS can provide software database solutions for inventory and management software licenses. s innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX Hour]yRates &Fees Icont'd) The City has also expressed a desire to update the current website to enhance the functionality for visitors and to integrate tools which make site update tasks and maintenance easier for the City to perform. Website Development Fees Website Overview and Analysis — 3-6 hours (with documentation) 270.00 to $ 540.00 Ongoing website updates or maintenance (textual, graphical, etc.) Hourly Rates The above overview and analysis will give the City documented samples of what other municipalities consider the curriculum for city and government websites. This analysis will familiarize the City with any associated costs it will take to bring the current Yorkville website to that level and will include estimates on areas of the site that could be database driven (areas that can be easily updated by a Yorkville administrator through a secure interface). Billing information Services and Fees: All services provided by IIS are billed on an hourly basis. Projects can be quoted separately as requested by the client. IIS uses a tiered pricing strategy for clients desiring to enter into extended term contacts. Additional details provided below: Invoicing — Invoices are mailed to the client each month. Billing cutoff is the 15th of each month and bills usually go out by the 20th of each month. Terms are Net 30 for payment on all outstanding balances. Invoices will include any reimbursable costs incurred during the billing period for items purchased by IIS for the Client. IIS does not charge for client invoicing or for questions related client accounts. Quote Preparation — Quotes are prepared as requested by the client. Quote preparation that is related to day-to-day operations and strategic IT initiatives is considered a professional consulting service and is therefore charge at our hourly rate in fifteen minute increments. Quote preparation for special projects outside the scope of the contract or projects being bid by other consultants are not subject to billing. innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX filling inforrnation ,(conrci) System Documentation — IIS documents all necessary adjustments to the system either in written form to the Client or in its own Client Knowledge Base for use in maintaining the network. As we feel this documentation is crucial to efficient and effective system maintenance, charges are made for these tasks at our hourly rate in fifteen minute increments. E-mail communication — Client correspondence and communication is crucial to effective system management. IIS generally does not charge for quick e-mail messages unless they exceed 15 minutes, at which point they are charged at our standard rate, from that point forward. However, technical support via E-mail is billed at our standard rate in, fifteen minute increments. Telephone communication — Same as above, IIS generally does not charge for quick phone conversations unless they exceed 15 minutes, at which point they are charged at our standard rate, from that point forward. However, technical support via telephone is billed at our standard rate, in fifteen minute increments. Travel Expenses — For clients wishing to enter into a service contract, a flat trip charge for travel to the client site is used. For ongoing support on an as needed basis, IIS charges for roundtrip travel to the client site. These charges are at our standard hourly rate, in fifteen minute increments. Service:Leval Factors Communication Methods: IIS offers several methods of contact to its technicians: E-mail communications Phone / FAX communications Mobile Phone / Voicemail / Paging Nextel Direct Connect IIS prefers e-mail and phone contact to conduct a majority of its business. IIS also encourages face to face contact when technicians are on site. 11S innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX Service:Level-Factors Acont'd) Service Requests: IIS prefers that designated point contacts channel service requests to technicians. Many clients prefer to e-mail requests directly to our support group. E-mails received by this group are forwarded to the appropriate technician for response. The customer can place a priority classification on the request based on the following: Emergency Priority - immediate response required High Priority 2-4 hour response time Medium Priority 1-2 day response time Low Priority 2-5 day response time The staff members assigned to this account would contact the key people in your office to schedule work based on the priority level placed on the request. Based on the eographical location of your office to our location, a minimum 30-60 minute response window should be expected for Emergency Priority requests. Standard & Remote Support: In addition to onsite support and maintenance, telephone, e-mail and remote PC Anywhere & WebEx support is also available from IIS. If the Client agrees, key systems could be setup for remote support using PC Anywhere. This type of remote support is highly recommended, as often a technician can provide immediate support and resolve a problem quickly without having to make an onsite visit. innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX Community Bela#ionshiptantl Memberships IIS maintains memberships with organizations that seek to improve the development of business and community in the McHenry and Lake and Kane County areas. Crystal Lake Chamber of Commerce McHenry Area Chamber of Commerce Algonquin / Lake in the Hills Chamber Cary Grove Area Chamber Barrington Area Chamber Lake Zurich Area Chamber McHenry County Economic Development Corporation (EDC) Yorkville EDC Algonquin - Lake in the Hills Jaycees Corporate Partnerships and Certifications: IIS maintains relationships with companies that assist in leveraging skill and infrastructure to ensure that our clientele receives the finest services possible. Active status in the Microsoft Certified Partner program ensures the client that staff members maintain current levels of certification. CUTTING EDGE COMMUNICATIONS, INC. IN-SYNC SYSTEMS, INC. Telephone—Telecommunications Partner Telephone—Telecommunications Partner Telephone Systems and Software Telephone Systems and Software Certified Lucent/Avaya Dealer Certified LucenUAvaya Dealer DLS INTERNET SERVICES, INC. MICROSOFT, INC. Corporate Partner- Reseller Microsoft Certified Partner—Corporate Partnership Internet Connectivity Services, (56k, ISDN, DSL,T1) Staff Certification and Software Support Ameritech Certified Reseller Partner ID#554709 111_S innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX Client References-::Partial List IIS maintains a very diverse client base, enabling us to provide superior quality technical services to businesses while maintaining long term relationships with its clients. 530 LAKE SHORE DRIVE, LLC HUGHES HYBRIDS & SEED FARMS PRESTRESS ENGINEERING Chicago, Illinois Woodstock, Illinois Prairie Grove, Illinois ALLIANCE CONTRACTORS JET CONCRETE PRIME COMMERCIAL CORP Woodstock, Illinois McHenry, Illinois McHenry, Illinois AMERICAN CLASSIC TOURS HUINKER& COMPANY RAUE CENTER FOR THE ARTS Libertyville, Illinois Woodstock, Illinois Crystal Lake, Illinois AMERICAN COMMUNITY BANK HUNTLEY FIRE PROTECTION DISTRICT RFP PHOTOGRAPHY Woodstock, Illinois Huntley, Illinois McHenry, Illinois B & H INDUSTRIES INNERSPACE DESIGN SCHMITT ENGINEERING Arlington Heights, Illinois Dundee, Illinois Woodstock, Illinois BARRINGTON PARK DISTRICT KANE COUNTY EDC SMITH ENGINEERING CONSULTANTS Barrington, Illinois Kane County, Illinois McHenry& Yorkville, Illinois BUSS FORD AUTO DEALERSHIP LAKE BARRINGTON SHORES SOODAN &ASSOCIATES McHenry, Illinois Barrington, Illinois Chicago, Illinois CENTEGRA HEALTH SYSTEM McHENRY COUNTY EDC SUNSET CARTAGE McHenry County, Illinois McHenry, Illinois Crystal Lake, Illinois CITY OF HARVARD, ILLINOIS McHENRY CORPORATE CENTER TEMPUS CONSTRUCTION Harvard, Illinois McHenry, Illinois Richmond, Illinois COMMAND CONTROLS McHENRY COUNTY GOV'T CENTER THE RIGHT-BYTE, INC. Elgin, Illinois McHenry, Illinois Chicago, Illinois CREATIVE BEDDING TECHNOLOGY MILLER &VERCHOTA VANDERSTAPPEN SURVEYING Crystal Lake, Illinois Crystal Lake, Illinois Woodstock, Illinois CURRAN CONTRACTING MPC PRODUCTS VILLAGE OF HUNTLEY, ILLINOIS Crystal Lake, Illinois Skokie, Illinois Huntley, Illinois FOCUS TRADING POLY SHAPES, INC. VILLAGE OF PADDOCK LAKE,WISC Chicago, Illinois Gilberts, Illinois Paddock Lake,Wisconsin HEALTH BRIDGE FITNESS CENTER PRAIRIE BENEFITS WYSOCKI LAW OFFICES Crystal Lake, Illinois Wilmette, Illinois Lake Villa, Illinois iis innovative information systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX Client References American Community Bank & Trust 1060 Lake Avenue Woodstock, IL 60098 815-338-2300 Mr. Andy Hartlieb — President Ongoing IT Support and Administration Services Buss Ford Auto Dealership 111 S. Route 31 McHenry, IL 60050 815-385-2000 Mr. Bob Buss — Owner Ongoing IT Support and Administration Services — including Citrix Application Development Services Prime Commercial Corp 420 N. Front Street McHenry, IL 60050 815-385-1888 Ms. Anne Rodenkirch —Office Manager Ongoing IT Support and Administration Services Website Development Services City of Huntley, Illinois 11704 Coral Street Huntley, IL 60142 847-669-9600 - ext. 21 Ms. Rita McMahon — Office Manager Ongoing IT Support and Administration Services iis innovative infonnauon systems 1409 Corporate Drive • McHenry, IL • 60050 815-385-4474 • 815-385-9866 FAX We at IIS are very excited to have this opportunity to offer this proposal and are committed to providing you with high quality personal service throughout the entire duration of your project. If you have any questions or comments regarding this proposal, please feel free to contact me at our main office at 815-385-4474. My extension is 129. Sincerely, INNOVATIVE INFORMATION SYSTEMS, INC. Peter J Smothers Vice President PJS/kw Mar-.11-03 10: 28P VOLLMERT 8472027871 P .02 AGREEMENT THIS AGREEMENT, made and entered this 11th day of March,2003, by and between the BOARD OF TRUSTEES, acting on behalf of Northern Illinois University through the Center for Governmental Studies, hereinafter referred to as the "University",and the United City of Yorkville located at 800 Game Farm Road hereinafter referred to as the "City of Yorkville", witnesseth: 1. Scope of Work. In consideration of the mutual promises hereafter specified, the University and the City of Yorkville agree to the services delineated in Attachment A. 2. 'Perms of Agreement. The term of this Agreement shall be from April 2003 through June 2003, unless the term is extended by the mutual written agreement of the parties. 3. Compensation. As full and complete compensation for these services, the City of Yorkville shall pay the University a fee in the amount of$7,200.00 as a fixed-price contract,payable according to the following payment schedule: 0.00 upon execution of contract 0.00 upon completion of N/A and $7,200.00 upon completion of the project. 4. The parties hereto shall abide by the requirements of Executive Order 11246 and the Rules and Regulations of the Illinois Department of Human Rights, and there shall be no discrimination because of race, color, religion, sex, national origin, ancestry, age, marital status. physical or mental handicap unrelated to ability or an unfavorable discharge from military service in the employment, training or promotion of personnel engaged in the performance of this agreement. This Agreement constitutes the entire Agreement between parties hereto. There is no part of that Agreement not set forth herein: and no changes in or additions to said Agreement shall be valid unless in writing and signed by the parties hereto. Mar- 11-.03 10: 28P VOLLMERT 8472027871 P . 03 AS WITNESS WHEREOF, the parties have caused this Agreement to be executed as and of the day and year first written above. Client Center for Governmental Studies Northern Illinois University By By Title Title BOARD OF TRUSTEES FOR NORTHERN ILLINOIS UNIVERSITY By Title Mar-11-03 10 :28P VOLLMERT 8472027871 P.04 Attachment A Scope of Services February 07,2003 Mr. Anton (Tony)Graff City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Dear Tony: It is a pleasure to provide you with the following proposal for the completion of an initial phase leading up to the preparation of a technology plan for the City of Yorkville. The Proposal/Scope of Services document is broken into four tasks thereby providing you with a list of deliverables directed at the needs you identified during our meetings. The Center for Governmental Studies (Center) will conduct the research necessary to prepare a Current Systems Study Report (Report) for the United City of Yorkville (City). This report will assist the city in preparing a technology plan once a strategic plan for the city is developed. The City is comprised of: I. City Hall 2. Library 3. Parks & Recreation 4, Public Works 5. Police Department 6. Police Department- substation within the High School Work Program (Report): The preparation of the Report will take the form of a series of individual tasks outlined as follows: Task 1. Task 1 is comprised of data gathering. Center staff will be on site at the City to take a physical inventory of all computer hardware and loaded software. Additionally, a task analysis will be performed to identify each user's needs and wants as it pertains to the current hardware/software resources. Note: this is not a software license audit. The purpose of the inventory is to provide data to identify the baseline of necessary infrastructure requirements as well as insight into utilization of software/applications, Yorkville proposal v .doc Page 1 Mar-11-03 10: 29P VOLLMERT 8472027871 P .05 Task 2. A database will be created identifying the hardware specifications and software applications for each workstation throughout the City. Task 3. Creation of a network diagram to map the current technology infrastructure. Task 4. Center staff shall be available for two (2) meetings to present the findings of the report and to respond to questions. All tasks associated with this proposal will be performed under the Center's standard contract for professional services (copy of basic document enclosed). All tasks beyond the scope of this proposal will represent an additional effort, at an additional expense, and will be performed under an amended or separate contract for professional services. All findings, reports. and memoranda will be completed and submitted to the City within 90 days of the agreement execution and the receipt of all available, required data and scheduled access to workstations. The fixed-fee amount for completion of this work program is $7,200.00. Please review this document and contact me with any questions or concerns. Sincerely, 6d;1 i lfi J rian Vollmert Northern Illinois University University Outreach Director, University Business Development DeKalb, IL 60115 815)753.5791 Email: bvollmertniu.edu Yorkville proposal v 1.doc Page 2 Mar-11-03 10: 28P VOLLMERT 8472027871 P .01 College of Business DeKalb, IL 60115 University Business Development Voice Direct:815.753.5791 Northern Illinois University Fax: 815.753.8050 E Mail: bvollmertCafniu.edu MEMO To: Tony Graff, City Administrator From: Brian Vollmert, Direr.-" - Fax: 630.553.7575 Date: March 11,2003 Phone: Pages: 4+cover Re: Tech Audit CC: Urgent 0 For Review 0 Please Comment 0 Please Reply 0 Please Recycle Tony, It is a pleasure to provide you with the attached letter of Agreement. Please contact me immediately if you have any questions or concerns. Otherwise, I will follow up on Thursday or Friday of this week. Sincerely, bit 1J (G Weblinx Incorporated 68 N. Main Street Suite 2 Oswego, IL 60543 Traci Pleckham United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 This is a proposal to design and implement a web site for the United City of Yorkville. The goal of the project is to bring the City of Yorkville web site up to and beyond the standards of the sites for surrounding communities. The site shall be broken down by city department and other relevant areas. Interactive Design will include creating a community calendar to post events and an area where agendas and news can be posted. The City of Yorkville can also use the Weblinx, hosting services for e-mail purposes. The design specifications fall in line with other village/city sites. Weblinx will also submit and optimize the site for 100 web search engine portals. Below is an estimate on the project: Project Phase Man Hours Hourly Rate Total Fees Planning 5 50.00 250.00 Design/Programming 40 50.00 2000.00 Implementation 10 50.00 500.00 Delivery 5 50.00 250.00 TOTALS 60 3000.00 The City of Yorkville agrees to provide Weblinx, Incorporated with the appropriate text and information to complete the project. The site will be billed in 4 phases. Web Hosting Fees: Web Hosting $220.00 per year (per domain name) 100 MB of storage Unique IP Address Domain Name Hosting (www.yourname.com) 2500 MB of throughput per month Unlimited E-mail Accounts & Forwarding Multiple web servers on a T-3 connection & OC-3 connection FTP Account, Unlimited Uploading Audio &Video Streaming Full Hourly Backups 99% Up time Total Cost: Web Hosting 220.00 Design 3000.00 Total 3220.00 Office: 630.551.0334 • www.weblinxinc.com • Fax: 630.551.0353 i aG Weblinx Incorporated 6,8 N. Main Street Suite 2 i Oswego, IL 60543 Each Portion of the project will be invoiced for separately. Notes: This is considered to be a rough estimate of all costs involved calculated on the maximum. The Design Process is calculated on the maximum number hours that will be billed on the project. Some projects come in under the maximum. Specifications: Develop graphically pleasing and content rich home page. Community Calendar—Allows city personnel to add events. News & Agendas —Allows city personnel to post agendas and news. City Offices Community— Profile of Yorkville Economy— Link to Yorkville Economic Development Corporation History— History of Yorkville Police — Separate Domain name for the Police Department??? Public Works—Water, Garbage Pickup Recreation Contact Us — Elected Officials City Ordinances Thank You. r aerufd Andy Clements Weblinx, Inc. Client Office: 630.551.0334 • www.weblinxinc.com • Fax: 630.551.0353 Software Performance Specialists, Inc. Innovative Software Solutions t,,, Scope of Services for Future Technology Plan 1...Current Systems Study Itemize all current computers, printers, servers, and networking infrastructure Provide a current network blueprint to ease servicing Itemize all current software applications and licensing Verify that anti-virus software is installed and working properly Tape backups are working properly 2...Identify immediate and future needs to improve office productivity Specify applications that may provide a benefit to the City as well as improve work flow and employee productivity. Examples might include centralized scheduling, single office automation platform such as specifying all workstations will use Microsoft Office XP, standardize e-mail clients etc. Specify a standard configuration for future workstation purchases by department 3...Internet connectivity and remote office connectivity Recommend options to improve Internet Connectivity and what direction the City should be heading regarding web site development, email accounts etc. Recommend options for connecting remote offices to the primary network such as public works etc. We would estimate from 25 - 30 hours at @120.00 per hour to complete the above analysis and provide a final written report to the City with recommendations and specifications for current and future purchases. Thank you, Walter Graff PMB 37 10705 S. Roberts Road Palos Hills, IL 60465-2313 Phone: (800) 430-0290 Fax: (708) 430-9293 www.softwareperformance.com email:wgraff@softwareperformance.com C. H. Schrader & Associates 2 South 648 Deerpath Road Batavia, Illinois 60510 Mark Yergler Laura Ross -Stuart Tele: (217) 585-8271 Tele: (630) 879-2084 FAX: 217)529-8666 FAX (630) 879-3659 Mr. Anton Graff, City Administrator April 1, 2003 United City of Yorkville 800 Game Farm Rd. Yorkville, Illinois 60560 Dear Mr Graff: Please accept this as a letter of understanding for professional consulting services provided by C.H. Schrader Sc. Associates (CHSA), to the United City of Yorkville for the period of one year. It is our understanding that we are to 1) help assess the City's future park/open space capital plan and City infrastructure needs, 2) research potential grant sources, 3) develop lone range grant strategies,4) consult with you and your staff on these programs and strategies, and 5) prepare and present grant applications as directed by your agency.' The general area of grant research will be in, but not limited to, state and federal funding programs, In addition, we will perform necessary agency liaison work in Springfield and Washington relevant to such grant programs and work with you and your staff to help ensure successful management of approved grant projects in accordance with individual program guidelines. To carry out the above referenced work, it is understood that your staff will provide, as necessary and in a timely manner, appropriate agency background information, statistics, materials, and reproductions for the grant applications. This is generally limited to project development plans/maps, cost estimates, master plans, public hearing documentation, environmental evaluation information, and documents relating to property ownership. Once a project is approved for funding, we will also need the actual project implementation cost records as a part of the reimbursement/final project report package. For these services, we understand that a fee of 514,000 (fourteen thousand dollars) is to he paid in quarterly installments beginning May 1, 2003. In addition, we understand we may he reimbursed for out of pocket expenses with your prior approval. We hope this fairly represents our discussions, We thank you and look forward to an exciting and successful relationship with you. Sincerely, 17,ECr aura Ross-Stuart Mark Yergler SCHRADER & ASSOCIA 1 ES Accepted by: signature) date) Please return one copy to Schrader & Associates at the above address. Background Information to Provide Laura Ross City of Yorkville Comprehensive Plan / long range strategy Parks and Open Space Master Plan (currently updating) Blackberry Creek watershed master plan / Ecological Assessment Park and Recreation Asset replacement Schedule Fiscal Budget (Land / Cash) Park and Recreation Goals and Objectives Maintenance Standards Community Survey Aquatic Center Study Golf Course Study PAF K, Beautification in Parks (create a specialty i.e. Lilac Park in Lombard) Bike Trail Development Land Acquisition Specialty Parks (BMX Bike, Skate Park, Roller Hockey Rinks, ice Skating) Building Light Replacement (Beecher and Library) Rehab old Parks (Riverfront) Art in the Park (Riverfront) Aquatic Center Building Grant for Parks Garage Conservation Areas (Blackberry Creek, MPI, Rob Roy Creek, Fox River)/ Management funds Safety Town I-DOT Vehicle for Recreation CITY Downtown improvement—façade / historical Public Works Building Street improvements Dam preservation Library improvements Visitor Center Police Building / equipment— cars, Youth at Risk, neighborhood police program, homeland security Technology development (web page, water system technology) Wetland protection Storm water management retention / detention use within developments Water system improvements Trolley/ public transportation system Charles H. Schrader & Associates 2 S 648 Deerpath Road Laura Ross-Stuart Batavia, IL 60510 Mark A. Yergler Tele: (630)879-2084 Tele: (217)585-8271 FAX (630)879-3659 FAX(217)/529-8666 Proposal for Professional Grant Consulting Services Thank you for the opportunity to provide information concerning professional grant consulting services available through Charles H. Schrader & Associates. We provide, in a time and cost- effective manner, sound guidance on numerous state, federal and private grant funding sources that help local governments address a wide variety of capital needs for public parks and recreation, open space/resource preservation, trails and greenways, public museum and resource education purposes. The following is a brief summary of our company and its grant consulting strategy. Overall Approach / Philosophy We believe the most cost-effective and beneficial approach to grant consulting is to operate on an annual contract retainer basis with clients. This continuity allows us the opportunity to take a broad look at agency needs - both immediate and future - and then develop a systematic grant strategy to help maximize funding potential. Our consultation and grant strategy are tailored specifically to meet the individual circumstances, needs and priorities of each client. History and Experience Charles H. Schrader& Associates is a government relations corporation that has been in existence for 33 years. For the past 25 years, one branch of the organization has specialized in grant funding consultation and preparation. Laura Ross-Stuart has been the sole person responsible for that function. During that time, she has completed over 400 successful applications to federal, state, and local agencies, private foundations and direct legislative grants. Her strong track record of success is the result of her close interaction with clients, a tireless effort to gain in-depth knowledge of grant program specifics,working closely with funding agency staff and providing high quality grant applications and follow-up that focus on rational prioritization. Effective February of 2003, Mark Yergler(retired Chief Grant Administrator for the Illinois Department of Natural Resources) joined the firm. Mark has 25 years experience with the Department, 22 of those with the Division of Grant Administration. As Senior and then Chief Grant Administrator for DNR, he was responsible for developing the administrative procedures and project evaluation funding priority) criteria, as well as overseeing project management, for all the outdoor recreation grant programs available through the Division. Those programs, as well as the Public Museum Capital grant program co-administered by the Division, competitively allocate over $50 million annually to local governments. Mark also represented DNR grant interests on the Illinois Greenways and Trails Council and the state's Interagency Bikeway Council work group. With nearly 50 years of combined experience in grant funding, Laura and Mark possess a wealth of knowledge and unique insights that can help agencies better position themselves to compete for available grant dollars. We are interested in putting that experience to work for you. page 1 of 3 continuted) Scope of Services Schrader and Associates guarantees that all grant consultation work to clients is provided solely by Laura and Mark. They are the only contact for services provided. They review, evaluate, help coordinate and oversee ALL aspects of the grant consultation, application and project management process. Schrader&Associates does not provide archaeological, environmental, legal or design services, but can provide guidance regarding such services. Our firm is prepared to work effectively with any other service provider. This enables local agencies to select the best firm and/or individual for specific projects, thereby maximizing the competitive nature of applications. Helping agencies effectively assess local needs and priorities and then identifying projects and realistic funding sources is a key service we provide. This helps ensure local agency staff time and resources are not wasted. Given the amount of staff time required to undertake a grant project, it is important that local agency efforts be directed in the most effective venues. Focusing attention on appropriate funding sources is critical. In addition, understanding the complexities of staged project funding (when necessary) is a crucial consideration. A keen knowledge of grant programs is essential in order to structure projects appropriately so multi-year competitiveness is maintained OR multiple funding sources can be pursued for specific components of an overall project. Our experience and insights can help successfully address such scenarios. Outlined below are basic components of the professional service we offer. Initially, Laura and/or Mark will meet with agency staff, as directed, to conduct a comprehensive review / assessment of existing recreation facilities within the agency's jurisdiction. This also includes future capital plans and needs. A review of other related programs and activities your agency is involved with or hope to see developed is also completed (i.e., museum, historic preservation, performing and visual arts, economic development, specialized programming, environmental enhancement/education, energy conservation, etc). This helps ensure that a certain knowledge of your agency and its overall philosophy is obtained. In addition, some grant programs require evidence of specific planning elements or methodology and we want to determine if they are present. As part of this process, we work closely with you and your staff to systematically evaluate and determine priority capital projects, recreation programming needs, local funding capabilities and desired implementation timing. Then we identify and assess grant funding opportunities to address those priorities and develop a realistic grant funding strategy or plan, oftentimes multi-year. This includes federal, state and potential local and private grant sources. In addition, Laura and Mark continually maintain close contacts with agency staff in Springfield and Washington so opportunities for potential new funding sources can be monitored. In some instances, it may be necessary to work directly with your local legislators to pursue a possible direct legislative appropriation for your project(s). We will advise and provide guidance with this potential, if appropriate. Once a suitable grant program is identified for a project or project element, we coordinate and prepare the necessary grant application using project plans, drawings and technical information supplied by your agency or its designated representative. We submit the application(s) and closely monitor the review process and all follow-up agency contact in Springfield and/or Washington. If we believe it is in your best interest, we do request that agency staff and/or local elected officials be available periodically to meet with granting agency representatives during potential "on-site" visits and required public hearings, etc. Page 2 of 3 continued) Finally, we continue to monitor and help guide successful project implementation administration) beyond the grant approval stage. Oftentimes, this is one of the most critical services provided. Many grant programs are reimbursement structured so an approved project must be successfully completed before grant payment is received. As a DNR grant administrator, Mark witnessed many instances where innocent oversights and poor project administration at the local level jeopardized final grant payment. Our experience, diligence and continued involvement after project grant approval helps ensure successful project implementation and grant reimbursement. While under contract we also assist with any continuing post-completion administrative responsibilities that a client may have involving previous grant projects. For these professional grant consulting services, an annual fee is charged; paid in quarterly installments or as otherwise agreed. We do not charge expenses for such things as normal travel to your office, but we may, with your prior approval, charge for customary"reimbursable" expenses associated with extended travel or conducting business with Springfield and/or Washington agency staff, etc. on your behalf. We hope this provides a satisfactory understanding of the professional services provided by Charles H. Schrader& Associates. Attached for your review is a list of local agency references and a sample list of project types, location and grant funding amounts secured for various clients during the past five years. The opportunity to discuss our professional consulting services is greatly appreciated. If you have questions or need additional information, please do not hesitate to contact either Laura or Mark at the telephone numbers listed. Should you wish to proceed with our assistance, please advise as soon as possible so an agreement can be finalized and work begun in a timely manner for upcoming state and federal grant cycles. We look forward to hearing from you and working to help address your capital project needs. page 3 of 3 SAMPLE LIST IDNR and IDOT grants secured by Schrader & Associates (1998 - 2002) Redevelopment Park District of Franklin Park 400,000 North Park Hoffman Estates Park District 200,000 Pine Park River Trails Park District 200,000 Woodland Trails Park Peoria Park District 200,000 Southtown/ Carver Park Skokie Park District 400,000 Channel Park North Acquisition City of Highland Park 1,940,000 Skokie River Woods Kane County Forest Preserve Dist 2,000,000 Thornton Farm Dundee Township 2,000,000 Jelkes Creek Sand Prairie Kane County Forest Preserve Dist 805,000 Fox River Shoreline - 200 acres Campton Township 2,000,000 Corron Farm Glenview Park District 800,000 The Grove Addition (phases I & II) Rolling Meadows Park District 550,000 Creek Side Woods - 7 acres St. Charles Park District 300,000 Community Park Acquisition - 67 acres Initial Development Glenview Park District 400,000 West Fork River Park Buffalo Grove Park District 400,000 Busch Grove Community Park Elk Grove Park District 200,000 Austin Park St. Charles Park District 400,000 Sports Complex Phase I St. Charles Park District 400,000 Sports Complex Phase II Village of Algonquin 400,000 Kelliher Park Fox Valley Park District 400,000 Wheatlands Community Park Geneva Park District 398,000 Peck Farm Park City of Elgin 400,000 Hawthorne Hills Park Carol Stream Park District 400,000 Klein Creek Park& Trail Trail Development St. Charles Park District 1,186,744 Randall Road Trail Rolling Meadows Park District 782,254 Salt Creek Trail Batavia Park District 687,000 Fox River Trail Peoria Park District 4,000,000 Rock Island Trail Kane County Forest Preserve Dist 1,576,000 Gilman Trail Bridge Museum Development Skokie Park District 100,000 Emily Oaks Nature Center Buffalo Grove Park District 250,000 Raupp Museum Peoria Park District 500,000 Glen Oak Zoo Glenview Park District 312,000 The Grove Nature Center Batavia Park District 50,000 Depot Museum Grants from other funding sources(Illinois r, IAC,C2000, Illinois Clean Energy Foundation,etc.)available upon request. REFERENCES Mr. Jim Breen, Director Mr. Mike Rylko, Director St. Charles Park District Buffalo Grove Park District 101 South Second Street 530 Bernard Drive St. Charles, IL 60174 Buffalo Grove, IL 60089-3351 630/584-1055 847/850-2100 Mr. Jon Duerr, Director Mr. Tom Richardson, Director Kane County Forest Preserve District Glenview Park District 719 Batavia Avenue 1930 Prairie Street Geneva, IL 60134 Glenview, IL 60025 630/232-5981 847/657-2115 Ms. Bonnie Noble, Director Mr. Mark Pawlowski, Director Peoria Park District Winfield Park District 2218 North Prospect Ave ON020 County Farm Road Peoria, IL 61630 Winfield, IL 60190-1302 309/682-1200 630/653-3811 Additional references upon request T coL z,,°F NDALL KENDALL COUNTY BOARD R19,1841 111 West Fox Street FEBAV Yorkville, Illinois 60560-1498 1,--j 630) 553-4171 FAX (630) 553-4214 March 27, 2003 Mayor Art Prochaska United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: New County Office Building Dear Mayor: As you know Kendall County is in the process of designing a new county office building to be located at the John Street campus. The County Board has taken great effort to create a practical, functional and aesthetically pleasing building to serve the community. We hope the citizens of Kendall County will be proud of the new facility. We have been very pleased with the efforts and cooperation of the Yorkville officials and staff in helping us with our process. We also look forward to future cooperative efforts as the parcel west of the campus develops. The plans for each parcel appear to compliment the other. As in the past, the County Board would like to request any assistance available from Yorkville in the form of fee or permit waivers. We hope this request is acceptable. Thank you very much for your consideration. 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Wtroc1 = l C F CI: PS' 11111 9CCZs,] f[es..s a UNITED CITY OF YORKVILLE From the Desk of Liz 1Yni April 10, 2003 TO: Mayor and Administration Committee Please add the following items to your packets: 1. IIS Website Design Proposal 2. Proposing Ordinances for SSA - The Highlands & Windett Ridge 3. Capital Fees - Proposed Development Fee Revisions 4. Additional Business: Williams Architects Professional Services Proposal Thank you, Liz D'Anna Deputy Clerk cc: Department Heads April 10, 2003 City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Attn: Tracy Pleckham Re: Website Design Proposal — City of Yorkville Website Dear Tracy Please find enclosed ten copies of our proposal to redesign the City of Yorkville website. Per our discussions, we have prepared this proposal using your existing website as a starting point and have included all of the items we feel would be appropriate to complete the project and further enhance the website. I appreciate your time to review this quote and would appreciate any feedback you may have. I have also included some general information about our company for your review. We would welcome a meeting at your facility to further discuss this project and present a Power Point review of our approach to web design. IIS specializes in network installation and support services, website development, Internet connectivity and hosting services. Our clientele includes organizations from both the public and private sector. Please visit our website at www.GOiis.com for additional information about our firm. Should you have any questions please do not hesitate to contact me at 815-385-4474. My direct extension is 129. Thank you again for your time. Sincerely, INNOVATIVE INFORMATION SYSTEMS, INC. 71/140" Peter J Smothers - MCSE Vice President PJS/Iw Enclosure McHenry,IL Office Yorkville,IL Office 1409 Corporate Drive,McHenry,IL 60050 www.GOiis.com 759 John Street,Yorkville,IL 60560 0 City of Yorkville EST.Nik 1656 Web site assessment I ,' April 9, 2003 Innovative Information Systems z Topics Audience model Grid and template system Competitive assessment Yorkville site assessment Organizational model Site map Current site layout Proposed site organization Audience model Organization & design Development process Project Cost Estimate Innovative Informal o Systems 1 1 Audience model w, F° The audience model shows the Potential Businesses main user groups for your site Businesses Pot a..Resident q x '.xrr1ar" t and how they relate to each x other. z x g ' ` * This is helpful in determining a what type of content should be F' ' ' placed on your site and how a , ria .* . -",our site should be organized. rk SL4,,,..,,....„,„",,,;-!....,,,,..,,,..)..,,,4 4''1+ ,, t p, ' SFA`* p k#k,Y 4r 5"-"7'.74«:.:21•.P.',.--',!:!':',,' s S" , i `' 3 ,fie'. ^. l , c, x ' Kf';',,,,,,,,,,,::,'," 1- P,'„,, Ii a ', t. x r. . 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For the Yorkville Web site, we are recommending a 6 column grid. Templates Templates represent different ways to lay out your pages and are dependent on the type of content that is being presented. Unless a site is E very complex and contains a lot of different functional elements, such as 1=shopping carts, all pages in a site should fit into 3-6 templates. The home page of a site is often, but not always, a unique template because it presents a unique blend of information. The templates here are examples of templates that could be used for the w,,, x -Yorkville Web site. The determination of the exact templates to be used 1 will be based on a detailed analysis of the content to be used on the site. I1L1111 4..S Innovative Information Systems' ` r ;p `'4 x' page 4 Grid and template system Modules Modules are units of content that fit within areas of a template. The City of Chicago Web site shows an example of how a grid, ti templates and modules work together. tir r h Grid lit. f 1 The layout of the page indicates a 4 M,. 7 "4`" t ;,, L . 4 ` sir column grid. I Mp!•+F'.11m t rh r 6r^r tKM) r r 4' 14,44,,,T,-..-7-7,-74. r. Template iii 11° i•;.This page used a 3 section template which 7.,!„,,,„#, f. zr. , r` ,"., includes a top navigation area, a 1 column I: 44"' j'' r B ! r, ,, 11,: -V , side area, and a 3 column main area. tt e--- '`,-,,,../-='-' 7- ti nr t t w Modules y Yj i5 IL t'e'+, ,ti' : n t r. Yx,, a^ tr -'-`' ,. '' There are several modules utilized on this 1 t` jwk*"' page. Among them are the top navigation srt 0:$s, 'rry module (used once) and a one column list 4, r _ ro-,, t4 M,,, t , 6" module (used twice). K t t" hid iY`_,.-- n .?.,4,,,,,,t;•.,;,„,r• ¢" r '1 oG cn, tee V .,-n - t,. 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I Ale, "..j.- L"s tt t t Ikkome' i i fte% 4 3 i r7 the main user groups. i Se _ •e f•i• For Residents For Business Exploring Chicago Your Government I Want To... t„• Information is presented on the site a yraltthe Mergr'ediscs cete.tottead nesmainly in the form of content lists at the homepage a ApetYPKAi Quaky top levels which click down toarticleEmergencyPreparednessForChicarmans l History ai the Cih's coordinated Street Furniture Prpgrampages.a know ill have lrcael Holiday Hospitably Center Welcomes Over 5,000 Shoppers H^ beano dkkets Plan to Prevent and End Homelessnessr a Par 5Peearti Detet Sheridan Road Renewal Protect a Request A Sty Service Winter Parking Restrictions.Urging YOU to watch out and obey signs Grid, templates & modules a Yaw oh Cor4rect 8 see mare news Carbactorinlormelron The site uses a four column grid and I r6 EaooktveryFeral. tMen For Residents For Business Ieddrew edd,:.>,e,>nrm- r. e lo,a . _ apedditn,ser=eltdr,1.31eostopclaawe-Re,ma,zi ea ! two main templates-one for the home Top Requested Education&Resources Doing Business.wth ye,d,-y +4:EA l$seal, Fyr..nees p.... 5 yy a CerretBid(memos Health&Human Bervdces For Emlployeys&Jot page and each primary page and one p_mied X_A31 Home it Fineerty FOrEmplounrs 1'. F Ceselom+eDdebm 1 aID ,tePeritemeotIRows I ostedAI I for secondary pages. Dletchborhond&Cornrnunitd Licenses Pelrnits_& 1•I, F4 a Getting ACEM6E Coddled F` a 41‘.'”' `'dam- r_ °S`-.r t.tchlugaorg s ,y 4ihLE0.0ay Guerottee Things Tv Do t a I'r• There are a handful of modules thatareFPayingWeeniestTaxesTraRc&Transportation 19pi RaklAeBLg 9 y3 r e Mason.,COrdnI C.1 n. e.For R wl i6666,•RG+.. -v ._Ssr ^Y' y ru ern ..Residents Far Business —Eaplaring CM1lcagp car Gnv Moratoriums Exploring Chicago Your Governme .a.a,.e. _„ used throughout the site very a Snow ned iso Corded Pita&culture Doing AIisinesswith t Find sEvent effectively. This is an example of asiteFTecatsManeSelecttheeventcstew, Intermit,rmmOn Paris&Recreation Local GOYarnmenl Edge., and press Fine boon Nem ,,, rael&Traricpoilatipn M:acsiCDgICF ere that uses templates and modules very Heath bMrpm Emergenry Preparedness for Gtcagoan SNeyaPohc ng J Serycesln Emgiovers Your Ward and Alder sarri<as Hohaay despite*Center Welcomes Over sore snoppers rigidly. itmmnSPrtwpdy. Keeping Chic age Mordable For You and Your Fem.( Shedder*Road Renewal Pronto Nen,hbo,Meed E Cite Health Department Ready to Vacrinale Hoseeui Workers COmmuntlyWinter Padang Reshlcsons:Urging you to*at.,out and obey signs lamas Tp de we se,e mews TEYo..t 9EAR .- Traffic h , 411:45i..4T_"--- - ----"---- TrancportgilM C--{' EMCMbn x Rescan cm sBeala a Services sculsumcts rae.tiiMse:i:..y&Xs r rant ta.. For Selects For cOilvn South v$rt e^IMNFer Fo(E4.ue:Mis Fri eopIrertioMs- anillllesshatutf*All'' Dbrarien&(der HeIgun es For Semon Mc arenlversIC*lsings.. e_c Naitn5e 5.e s rry ramiRPmeatiFae•G, Effi JogT III&Skip eupa 9 H ma 1 GPwdrom> r lvowarmor. dri.nut.; scnrJ .. geritaticired For rUST cnrh nronOratlrns Consumer Prole rem&Least Per segue.ttxd Ghl:aeo Kum rhumbas tee- SNOW ene Horne 0.151rprey CommunityRelpamnped80n ROUTE Q m-e-nlryirs Remlinneanbaton abp Rogemaled For Home&Pr.,.(WO erg dee,/In Your N51,1, 1051001oNO PA.R1Cwe1NO ore. . I For landlords 0.Tanenls eTe SBUAtlIno Development a A rr7-li .- _A US Innovative Information Systems y d k 2. ' rr page ,, Competitive assessment 3vdlaoe at take in the HIM.Maras PsicrosolS Internet Explorer 1Qr ' Village of Lake in the Hills i® I Ad°.lp:fboo M.orof J_' G,'i s a - ?1 l 63 l ''t5eard, I Favurtes ',Iberia {,,;)I s 1 Site organization The Lake in the Hills site is organized in k, r;w a way that allows users to find content in E OF a natural way. People tend to look for LAKE IN THE HILLS, ILLINOIS information starting with broad DEPARTMENTS Welcome to the Village of Lake in the Hills categories, then slowly narrowing until NEWS a EVENTS BUSINESS . April 1,2003 is Election Dayfor Local, Townshipthey find what they are looking for. DEVELOPMENT High d GOVERNMENT AND V, * and County Elections. Click here for information onpollin Internet Access: ELECTED OFFICIALS yl flotations F.,aaut a6,aT. The navigational categories support the GENERAL a..Raxolra:,m. INFORMATION I users defined in the audience model, but VILLAGE CONT ATIOACNT group the`content more generally. Thisli,,,VEa A:Community Recreation Center Referendum April 1 Take a LookatAIRPORT proposed Lake In the Hills way, additions can be made togeneral41--t Get the scoopon the referendum and what's ro o ed for the EMPLOYMENT Community Recreation r enterl7ew tetoar the Vilvtd. categories without affecting navigation. 4tee vlrrate. Viae WN Peal One Annual Lunch with a Cop program April 4 and 11. cane Grid, templates & modules A''' otthe deta"=°"tl,0great e:°"` ve..mmM ra.an It could be argued that the Lake in the e .{ -t Windows Keep P,er Hills site is built on a four column grid, viPnNMlakemtl»"'"'":,-",,„'–`"""'"'"'°`- a i however, it appears more likely thattherxEd< kr. eree« Get Ready for the Run thru the Hills sunAai.,;,,Tatp„ K Wyeotroa--- - — --_`--_— _--- —_ ate; site is based on one template with the t,-,, Ii. & Bar at 251 H1kRandall,Lake In doll o.eaa w a IA *semi, yE'awie. 'rnea,: I a E l # .a. begin at7:30,the kids h mile and navigation on the left and all other i Information call(847)960-7460. Ll directed[oslgnt...–f„? {I meupsports.rnm) v; content laid out in some fashion on the LAKE IN THE HILLS,ILLINOIS0: right. DEPARTMENTS NEWS EVENTS DEPARTMENTS This makes it more difficult to add BUSINESSDEVELOPMENT Admvnst,atnnlWY,UN/Mr GOVERNMENT ANC content/pages since each new page Vita,•WI ELECTED OFFICIALS comp,,,,,aevelypment 600 Nana Foie GENERAL must be created from scratch. Lake H the HL,1160136 INFORMATION Finan'Deoartment VILLAGE CONTACT INFORMATION Patks&Recreation AIRPORT EMPLOYMENT Parra apartment Peek Wows a b .^.^. A"'^ Tx, ;s, °mc r 77"'.'"'7a7. SCL & -77r,',,,,n'p 4 s e7, y„ t. ' T i"',3 A wY; rt. ? e4 Sk a ', ,> ..;xa" ,l',.:!.t:,:!:',,' z P,',.44'4'..a i c ' 34. r,c, ..kM,`zf.' ]]S Innovative Information Systems ri4 `" I A,a < ,.. ey page It.,?,,,,,;,,,,,„..,,,i 47.1.::::1,:,,,,,,,,--,!: . y 1' 9 L irT P Pi " ,Z " u I a txr .. r '. f, t•• y p °>'.t,, y; _ . .:rt" 6 t „';'7. I a, ?:f`.n; _ r 4'1',/'x.{ v,.. w, P,3 rir'I "6 t ,.,gym t'''';9.. Competitive assessment 3 Naperville I I The Official Site of the City of Naperville-Microsoft Internet Explorer c`,:moi City of Naperville Fie Edt Yew Favertes Tools Heb J® Address Iitl http:fJwww nepervdle I usf 211 PG° i ,1I - -* - U > I Nfi [ Fevdteo ytneda !i a Site organization r,"'; J This is another example of a site that 41) has content for all of the audience Ni1N' hi``. 1V PT7 ,1,„,;u, ,rFr ,e,.„,k,,,,,,..,n,n,,,, i0. 1 groups, but organizes the content in a Living in Naperville Omng nosiness Visiting Moving to Naperville way that allows flexibility and growth. IN THE NEWS ArtS and Leisure. ... Cf Noi _3Mo.:supdatedM1ar 12 city Services. 4-.' '` `" r ° +' +_ Based on the navigation, Naperville BurlingtonParlrrngPermit Exchanaa CommunityResouroee. .7,7;-. ii ,`• appears to have an audience model that begin Marsh Oa.. 1.* ,;Education B Youth. 11..7•','.:, ityres orris to name port a+ focuses evenly across all groups, tai,,;Financial lnformltiont • .Z#41"..- includin Visitors. llOFE IJE++VR Permits/Licenses• Forms/ i1 Y,...... P Government. 'fir Election 2003 r Grid, templates & modules Planning!Building/Zoning• ,n I*J R J1.4 Na ervuie a-hill d i The home page of the Naperville Web Resident Guide e.".•;.• • t' zIPublicSafe . wx:, w ..• we,„' a..a,a.„ ...ea er,ar•a m.„a' 4v.. Snow oRemovalarynddre Transportation• n r l n I.-site has a unique layout that is both eye- catching and informational andwouldieLArtsandLeisure sge Ma have an appeal across all fouraudienceCalendarE-Bill Contact Ba Employment 40015 Eagle>treet Fn RI,3020.Napar vino,L50°56,7020 630-420-6111 n °. e,»a,,e,°•:.„spy:.•-.s,mm=,°,, groups. P cr lkMse I pvnglt 2002 fly or Plaper dip iinno:c.Ali' _ eoer or i C-chimer n.enrtiM°,°.m ua °,,an°n>.m ,. Dore --- ------- t The layout of the home page is not based on a grid, or a template, but laid out as an individual page. Secondary ro pages are laid out the same way with the top, bottom and left side being reserved for navigation. There also appears to be some thought to reusing elements that might suggest a modular system. J r. tI1S Innovative Information Systems: t Pe. k , page 9 , A.,••:-.:. 41_ ad Yrx r p. w i Competitive assessment 3 Village of Downers Grove-Mirosof Internet Explorer o'J Village of Downers Grove J Fle Edt View Favorites Tools Help int rwAddressIthttp://www.vtdoders-grove.s.us( J++ F'Go I LI_`_a_Bad` '4 - 0 III 0' I Aseard, Favorites ItHedta ^, 1 d3 Site organization Downers Grove is unique in that the Odwfie s , v it O f S main navigation acts as a jumping off OROV ...<.t.,...,x.« n.,. .i,,.w ,8.. ...-r,,... V10LA E WORKS DISTRICT DES. IEVEVENTTS DEVT CDEPTE scums SERVIO titRAte SEARCH point to the various village departments. Waved/Doreen Grove.ter,wm.,r„.Dowers Grove,IL•enSti•610 ell SUP Navigation on the second pages appears Amnesty Day 2003(Dates lrrfenmationl°0 Character Counts!Coalition on the left side and acts as primary Find out more about this organization in Community Grants Program, Downers Grove.r0E 170,,Ez,i„ i 4d ,; navigation for that department. This type Now accepting application for 2003• ik a 4i What's Going or in Downtown Downers 1, , .,• of structure indicates a site with a lot of RUDGE T MEETINGS FOR In 20113//1 Grow? err 3-'.•Si4 n The Village Council of the Village of Downers Ever wonder what projects are going on In 1,,-,.. 1.,„ 1„:„.' '” -, • depth. Grove will conduct public meetings to review downtown Downers Grove,or around town''No i y'the FY 2003104 Proposed Annual Budgeter need to wonder,we make them available here l.a , in thenew"what going on'section.a The content on the home page is a 2002 Capital Protects a riR s Calendar of Events" Irr PelDisastet t',, series of news items and coming events. 2003 Riess Releases»1101 S , It is very busy and a bit overwhelmingforNoneEmergencyCliar;klist a 4; 1604/. 6 users coming to the site trying tofindE-Newslo0er 2002:03 Approved Budget. Subscribe to this a-service to receive information aboutcommunity events,village , specific pieces of information. 7.003 State erthe Village a P15 news,meeting agendas,and special 3 a1p1J notices cO New E-Services:Water E-Bill Sign-up,become a member,pay your water bill deer.: n a. vow.rogwvV a E.Do e ouone Telepsnail listings, , y 4 Awa, r,,,,. .e, , Grid, templates & modules online.r.FIA Have you ever wanted to telephone,fax or email a particular department orindmdual7 The E- IQ ilklk iiy o Ai IMI to B.• The site appears to consistently use a Upcoming Agendas,Mintaes--03.17-03.21 Directory gives you this information that you are . DOR7Rts .... r.-,.... r r I- r •. Check out Me agendas for this weeks looking for..11- 1M , = aomir rnR dere, rot TNS' ""°°`er.wlro "" " three column template. Some content committees and boards.r.i,1 E.bervines z-A-. d, ,_ ; Competitive assessment 35chaumburg,Ill15A:Home-MicrosoH Internet Explorer fir::_ a p Xt I Village of Schaumburg I Fie Eat New Favortes Took Help all I Address ill httpt,wAwy d achambrg lt uoi J ,Go I i ,.eeck i -FDnjttseerchFavorites 'Meda (3I j Site organization y This is an example of a site that hastriedVILLAGEOFSCHALTMBLTRGl!— PROGRESS.THROUGH THOUHGTFULPLANt4ING the approach of making the home page IIIIIMI=' •• a big directory to everything within the Home Community Links I Contact Information l Departments I Development I Elected OfficialsIEvents l FAO,Forms I Publications l Regulations site. This tends to be overwhelming to Services Wednesday,Manch/9,2003 1Highllghts 1 users and usually results in themnotScorchWelcome10thAmAralCaminitofindinganythingandleavingthesite.Scholl ship ApplicatlatestThinkyouforYiningtheofficialwebsaeoftheVilegeofScheunburg,limbs. Check the latest roedway irim Although Schaumburg is the largest ceder of ecandnk devebpnert In the State of Gerston Bolding W mors,outside the City ofChicago,weare stilvery much ecammmlyof CIA Preparedness The main navigation at the top oftheCulturalServicesneighborsandneighborhoodsD'ndposof American Flags Ergneerng Quality of Ire H important to In ad we are constantly working to enhance I. M'kkg the Move to Finance Sceulb,+gboasts more than 80 lSchaumburg Schaumburg page goes virtually unnoticedbecauseFyeCederfortheArtswaha442-seat theater,gallery and outdoor stage,and Spring Schaumburg Converoon Veath end HUN.Services Waley Nature Senrtuery.WRh excellent schools,a superb park&strict and canner the rest of the page is so overwhelming.Horan Resources w- superior Hoge services,Schaumburg i e wonderful dace to live,work end raise Schaumburg seeks Information Technot gy n afamily.Arid If you lust want to"s-,ore hotels,restaurants and stops we make rgrondbn,for Vvk teems of This creates frustration when tryingtoManagersOfficeVillagePreshlentyoustaycomfortable. me Year Heron At Larson Please take the time to browse through the sae to learn eboit the villagealage.We salve Scorer Heath and Resorrce navigate once you are within the site.p0y-e to prodde residents t>usnesses end visnas with the hlormdion they l .. Public Works work and dmxraynthecorty.Our go&a andtoinform,communicate aprovide services wh 1 q, a: suss, r..es- ,., ,abyNEITransportationp..ryourexk.rme bogumworkhgorplayinginSchaumburg Al Larson Village Presided l—aw..e. hm l+e....A.ero* J,. 14L° ''A i'''..."'" 6"a i J Grid, templates & modules Anand Tag Registration Residents CI-- VILLAGEAGE OF Sl-H 1ITMIITJRG Black P Regtslydion 1s u..nn..o .n. n,n.m.. 1. _ Black Party s<:f,ara.brghos ahome tp,t every ll ly,a,,rmm skgla Like the Downers Grove Web site, Busness License Appacat'm Inures n e wide verily o1 atyks end desgn,to gsd h Business license mumemilyeonmunte,=„pated npark-Ike,efi.g=,hand Schaumburg appears to consistently use Certredors Application ' - duplexes and town nes manor homes and more.Marry a, . o,. hoot a three column template. In this case,Business License Veraig , 4k:,neighborhoods border perks or nature preserves and Ica man..aaa.mn.Certificate of Exemption F to Napping,traripertdnn and other amenities As much a,. ourx..a...r Cozens Pofce Academy L..,,SJ Sthsmburg h recognized as a ceterol tuskless and yyN-- v w: r r:.°:c. the right, left and top of each page stay Camrtata let Priding Penne $_- lin E'=oOox1Y,the resdmis who melee then homes here lave 4 K agii.e v,.a....,na. +.....-r.s CUNoas Service Request sense of corneny. - e '? exactly the same while the content intheFreeP1Inda4. ;,.:,,,V Freedern of htermdian Businesses coecoutray aria. middle changes out. Freedom of ritornellos Act 0 d--a.+•^-'.-. Garage Sale Pan mdcontcontains-Schmg presently contains 17250,000 square feet o,ate"`--' Norresldaitat Fermis 0 space occupying over 1,600'Gres o1 lad.Such develop:....cmVytmm,oa . te-a -l--- w r...-a..se Peeking Dad Information.r a - n{ r, consists pprenmly of fght industrial end warehousing fedi '''''''' 4.44 sur ss,m,.. 10400000° °""050"`9'a`"" w.,,,,,, AcemicetaaEn Racing 4C n the Vibges rine industrialatrial parks.The only single-user i NI,MCnOMMI memmf ecoton mx...'m...Wen. Police Ride Along 1,,„"1/.s perk I0 the Mclarob property.This perk Is uNgfe because aria nywm, OM you.Maus-sty". Red Estate Trainer Tex 5-° a'1 ,, e mix of uses,hranclg office,museum,and a day care c a,,,,,, Form cw-.._„- .t beyond the Oornnertl kdustriel use.The Copley Certs ........anoS..«v tconn rete ~ _u.cameos Residential Peeois Business. Business Ceder 1 are also unique n that they 010 codon e».-n c ur ..i ee Mac e 0aw = om.v Solctas Appecation of development pdertld 0000a: .,..a,..,. ..„,„_,,,,,..,.__J., hoe tense. likely Bpd na.mnoir tow_ Vetch Slicker Visitors w...:..n.a m.. ccVendorRegistrationFpmcaianiyacca} rtl yt' aswroe.ci.o set. Water BI Diced Debi - —` , Sdelmyug hes grown to become the retell cmxrerdd k........... "° taint c.w.o..,h.o..r vin. . o on/op to(:d From the CAO! northwest suburbs.Only the Cly of Cticego surges es m Or retail sales n the Stele of kinds.Current retell see Int ate..are h Ceraerlion 8 Viav's Bire9U added over$3 blfon.The hinged soles generators have I ,...,.,. Daki.Cods!Information R 1' .A::..• slam/lie dealerships and service stations,genera mai `aa,.,, adoPPN Direttbns to Vseoe Fecl es eNdtishineds,end eppsN stores The silage presently; Casa.......... fIIiJ m. raoar.,,..c.n Cate(0/31/1001w.waw arse 0,..,,,,„„..„,,,,,,,,....„ rr- rr' r rs ror nt`: tKTmi n Innovative Information Systems y ri^- ' au F a page 11 j -asal 47,a . . r., T Competitive assessment City ofWoodstock3CityofWoodstock,Illinois-Microsoft Internet Explorer j He Edt Yew Favorites Tools Heb J- jAddress lthttp:uwww.woodstocka.comr J !(+ o Site organization j 4,, 9ack -_ ia D leach FemrRes Media I 3 The navigation is fairly well thought out W O O D S T O C K ILLINOIS in that the main navigation consistently t True toits,ast...CoMdentofits future." appears on the side of the page, and secondary navigation appears below the 1 Welcome to Woodstock) t. page title in the body of the page. ThisisGen1Government• n NIA<ubtory• sr • _ ; 0, 4't? Woodstock is the kind of city that people fall in love slightly confusing at first since sites q>':Hw,ta. . with. a '! _ F typically have primary navigation across 3. a'''`:• t the topwith secondarynavigation down o a 1• .a ,.......,„,&- A treasure nestled in the heart of McHenry County,it g kpion4Pgi, rk •• taffy is history,with a future.Whether you come because the side, but it is consistent andeasyx • Asa1x t- of the schools,the culture,the countryside,the a: —•,,,.r v i '' business opportunities,or just to be a part of its once it is learned. There are quite a few sue.-'T• ? r"):'• -% w t s'" Victorian charmWoodstock offers a million reasons to stay sections in the main navigation, and7„7.-1..-::i....:;.,. there are several instances where Woodstock is a true Midwestern city where commur 3cie,eweedstock,anede-Mlaroeeftnte.netteplaew r.-:'.., -17:112s, in everystreet and sidewalk.Beginning in the center sections could be combined, butin99ElaEdrawrnoa .oa d b n f, - cushioned edge,Woodstock is unique-a place that e i,, , 1© general, the site supports the ideaofeaa s P dfess is fop llwwv.moodaoa IromThissitewasdesignedtoprovdeinformationtocity adding new content into anestablishedLaaaImRemRSgpwt :-'''s''''''''J Qs Pastm•rtes (ii?''''''''' Gree Never Q rdnot Redo os earka¢wtsiadditiontoinformationonmunicipalservicesprovide -- Structure. you will find What's Happening,providing the latest a `WOODSTOCK ILLINOIS Calendar of Events,an up-to-date listing of the many f TM/Mite toot.Confident cif itsnxure.' Woodstock,FAQ;or Frequently Asked Questions v electronic brochure entitled,Community Brochure w Grid, templates & modules life to be found in Woodstock. General Government PAW lervy1 CONewslelte'I Council Agenda I Counel Minutes l Meeting Schedule Woodstock is an example of a site that oe,,,,,,,.. Boards a Comm ss ens I Cernmen Orochure I Conlan General Goa keeps their site very simple, using only le) 0 prpe..s W to the City of Woodstock!We know that _ 9J rye theremanygneetinney may have bout our one template. There do not appear to be k Community Through thm w b A h attempted tr;e I ,-;, answon toer ol hosem gy n and to Fronde and any specific templates that are usedand4dt':' r g t o s.In the future,w this website 1 i df epplyingbrabudd gp d gsledngfer a grid is not apparent since all of the R eaton programs apply ng to serve on one of the Cnye many boards or commissions,purchasing tickets to the Opera House or even paying pages follow the same layout. water bill. We encourage you to visit us at City Hall,121 West Calhoun Street,Woodstock.Illinois tjme or to call us at(BIS)338-1308 between the hours of 8'.30 a.m.and 500 p.m., Monday through FridayYou may also contact City Hall at 0_ny_ ronwoodstock-il.cont. Whether you contact us in person,by phone,or via Email,we are eager to assist you with any questions or concerns you may have regarding the City of Woodstock and our many sewnes For your convenience,Cey Hall provides the following services. Wale,bill collecren(night deposit hoe located at the west entrance on Throop Street) Special User Travel Cards for senior careen transportation Re__cling Containers Garbage bags J IR.—. 1-71-7-f-1i 4''.:;v 'str, so Cie c;'R. n7. y' 'A t US Innovative Information Systems ppage 12sk g r ..I E.a .^X`#d`M ._ r t3 aitwi 1 Yorkville site assessment a United City of Yorkville,Illinois-Microsoft Internet Hrytorer o_z Current11@nt S l t @ layoutlt s. Ek Let klew Favorites look [kb B. Et L i The navigation on the Yorkville site shows a vertical navigational menu always appearing Address*htm:/lwe v yorkvile i Jl on the left-hand side of site with all the major Links iA 115 Remote support J as Postmaster ©Lotus:net ®Fox News Q yahoo!Radio '115 Bank Accounts J categories. The United City of y4r.,,, i .4.... .•_,.- On secondary pages, the navigation continues with any subcategoriesthatI -.., maybe included within the major topic. Illinois Home Welcome to the Calendar United City of Yorkville's WebSite. City Offices A growing community with small town values.' Community I United City of Yorkville CITY CODE BOOK is now online! Economy Click on the link above to view City Ordinances! History PoliceYorkvm :e r --. ----• TYl Public Works 2003 Election Neigh!le. on y r.i t dib a Take a look at the Candidates N Recreation 1©r t* L x 3 ® _ Dec l .1-th.h srd•._WgN..y.Md_ J. wary lu«.A..V..5.. .11..... 6,.._.6. ._r«,.. 0.6..6.,71 e.6.......... Contact Us Click here to learn M 1 ty' about the history of The United City of t'I the new City Seal. io LLEottl.e most out of your visit,use T.reeme J"'• 2993 The United City of Yorkville,All Reel Illinois This site last updated on Malay,March 31,2003 14 Home Calendar The History of United City of Yorkville City Offices Community Economy History i Police Public Works Recreation Contact Us Route 34 and Route 47 drca 1920's. Timeline I Historical Society I Photo Album fg L. 5Innovative Information Systems V4a, j,....... ..;',...-,-„:,e r> r. was ^rs` a z page 13 Yorkville site assessment Current site map The site map documents all of the pages on the site and shows, to some degree, how they relate to each other. This view of the Yorkville Web site shows that the site is very broad, but also very shallow. Ideally, all of the pages in your site should be easily accessible from the top three levels of the site. fir® 1111111111® MONIIKCI ma ImomJima1.111111.1.111 1.11111111.121 lom=m111 momato 1.1111111111= 1111011104, Nomilm7 111.1111.1= 111 pliEn 0111010m1 10111101M1 1111111111111.01 4 5 6 rll Innovative Information Systems" page 14 3 Yorkville site assessment Current site map 1330 HonM 23-0 3.3,0 Calendar City Officials Community 0.1.1 3.3.1 3.2.3 3.23 33.1 3.3.2 City Holidays City Mikity ing Mayors Oftka City Council Building& Library U114'01114 Tinning W 6 a..r fllS Innovative Information Systems L Yorkville site assessment Current site map 240 2.5.0 3.60 Ecc.„...rny Mrsgory Polute 14.1 1.51 35.3 35.3 161 161 3.5.3 YE DC Time-UnoHostoritat Photo Album Neighborhood Services/Fire& Roster Link.; intorth61.oe Sotiotty Nevnleiter Police Commission 4 6 Innovative Information Systems' k•„„ page 16 Jo. Yorkville site assessment Current site map I V.0 Recreation Ar,-+ Pubiic Works 21.7A 172 11.111111.11 FseilittiesPaiksE,vtne.fing Meg Ts.,A Service"' Special Evervti Departrnent Dtparvnient 6 trpa9!Innovative Information Systems.;, , i F x• J41 s, is Proposed site organization o- Potential Buslnal s: Bus nrasses Audience model r < r d.``,> Pot!"..,„':Residents afi* i,111.,:,. One recommendation to Il improve the Yorkville Web site w f "` 1, t" 1 .' s would be to balance the w rpt u a' r I r content on the site according to the audience model. This t means reorganizing the r rw ;;;'?.,,',,-:::::4 4-,.'•,'. 7.:,‘'')-(1F-'-'I ;.1 V " existing Content as Well as y x ,t,j t,x thinking about new contentthatSchoolinformation(area1,- r i r v schools school district maps, could beaddedether+3ards& m , g,,#” Commissions z,1t C(t.*, link to school report cards) k `` r• C The audience modelshouldiiNeetingsitagendas' t'' °0 ' also - ou choose andIntroductfon;of boards& YEDC information page t o tp ti• a 0. j ' or an el ontentmovingbotnmissidttaendas l , ttlinutes,liieetings aX t . ,i "` forward. Each time some- z ^scheduled) faeheral ihforYnat(drt& ',i'a „ r A ! FG new is to be added to the site, Links r t it is important to think about Contact ir5fdrrrtatiori(by: we If feritafIonal ht iip,.tl yrs Mosi.of theinformanon thaC vuhd ttf i:ail to gat ` ' what audience group that t would tie helpful for department,cdmments$ ihfo?ttiatibrt re uhc). content is geared for. businesses and potential questions,etc. fakes care of streets; burnes es is contained in the 72‘a 7_,? '+n§tiva garbage pickup bfc e s k EDC site.in the Members hd Demographics Sections ' F r' iai($r,w h G. sit N,' Enws Veht 1lisiters Location& rr ' IV1a z'a'f:, n y as , i htertalrtr ehf a ID laces t0 4 € 4 ,', 44:',,,„:-,-,1:.,;,,,-,',..1[;,, LLr u' rr. itaw• w r , binttlg t stay g. w;Yt4-y f llr r, F ;" raw The suggested items in blue or white could be added in Phase 2.0. Content for these sections does not exist today on the current website.. T.°' v' 1.7.x ..'sk+t--5 r w z'C'.rr, ;^ror7-4 r +'.,W-77.77.,•): 59''T;^ a*w : 77i77.;.,,,,,,,,,--..v 9A Y y Vi # ''^ w r} `` y s a qz is spa' ' : e' ' 5”1. Innovative Information systemsstems t.t5: 14 ,...-,y ++ y 4:',..74::::: tis ww a r+£ xw, # r Yq+4@x t,.` , 4i?,x pag t; t a' Proposed site organization Organization & design Tari-4 The following pages are examples of l=ire Edit view `Favorites Took Help" 1how the Yorkville site cou e Address o" organized based on the assessment done to this point. 4 Back 4 t ; Q 1 Search Favorites f 'Media l it Site organization y;.* ,,, The navigation is broken into general vim t l%-1'" categories. These categories are user sI1T a?; ti focused but are broad enough to allow T t'". 4 y Tr.- r the addition of future sections without 74,,,_`;,,; redesigning the navigation scheme. 1 p 1.4'-;,;:: rte+'` y lit y'".. 1 . i 1 ar.w",11,11w` ` Drop down menus would be used for each of,the main sections to allow users to get directly in to specific The United City of areas of the site. 4.1=.-.., ilk 1 ; , , Grid, templates & modules r a: The grid, template and module system a r, iift would be used to make a set of easily 4., , creatable elements that could be used in various areas of the site. This will Illinois keep the site looking very consistent and "put together" even as sections City code books i are added. o Laemipsum dotbr ' a'C3 k i "` „ '1"1 T1 j. 4t-' c% saamets ".iii!der ! r ikxx t 4 t s Modules can also be used on the 61. 71.;!..;:::1,....,•,: re y : < A.-:-,i,,,-,,,,,,,,i,:;;:-,,e,4:1-.11,-,"4-:-. l home page, or any other page, to Vote April 4,2x03! highlight specific information. For— T example, if increasing tourism to the city becomes a focus for the City of l Yorkville, modules with dining or entertainment information can be placed in prominent locations to call attention to that information without changing the navigation. llS Innovative Information Systems 1 1 ° page 1.,0,-;73,,,,,i-4,,--,;.,:ii, fid . I n1, . Proposed site organization Organization & design 3 lox[ File Edit View Favorites Tools Help I Navigation The menu items under each of the Address It 1•., G0 main sections would be as follows: 4=i Back 4 - f v ii i a5earch al Favorites I'Media r ,ii de , Government r ° a' ii ® ` L•-= Election information A kms° ; , -r: ;f. t, Mayor'sofficeMY City Council T7,,;,- i"-•...-,"-_''' ,.;.'° 414 1 4,,,,,,• i, I, E, F I — • Building & zoning 1' y 1:1'!!'.4.- 1-'' Boards &commissions a Calendar of meetings c} Fr 4r Agendas & minutes Y r,. Departments Police The United City of Engineering Water P r" S a. F A Parks & recreation f q. YEDC s ifie _. Community Illinois News & events Recreation City code books r 1' 4"_ x < ` Library Lorem gsum lolor v^-1,,,`.., t,,,,"-:.'''' °N 3. y,,- L.', i § " = Schools i „St smdsequto? .: t r; .r i' r.re :., o-w-r3'" t Communitynity Watch Newsletter Vote April 1,20031 City information Location & map History r 1 Living in Yorkville General information & FAQ The suggested items in blue could be added in Phase 2.0. Content for these sections does not exist today on the current website..It would not be necessary to have a drop down menu for Contact. 772'.;777-',7,77.77,',.z7';',77,77.74jtw 'rs F « 5ty 3ti £i e« fi t tagwInnovativeInformationSystems 4, wit',...",'"- r X; Vt Development process Evaluate Determine organizational goals for web site design and implementation. Establish project principles to act as contacts and approvers throughout the development process Do a competitive assessment to determine content and organizational standards. Do a current site assessment, including a current site map. Design Develop an information model including an audience model, site map, grid and template system, and module wireframes. Develop/gather core and additional content based on site map and audience model. Create visual design system. Design review Review all deliverables created in the design phase. Review project progress and adjust future phases. Implement Make final changes to site map, wireframes and visual design. Code templates and modules. Build pages with content using templates and modules. Site review Prepare site for review. Review working site, develop final change list, and address any outstanding content issues. Determine process for providing future updates and persons responsible for content updates. Test Prepare site for final review, incorporate final changes. Review site functionality and content. Launch Implement final web site and deploy to hosting site. re""' d i rx rt ° r 7,77,77.-;'7.77,77m- 17 r t4pge2rtInnovative Information Systems 44$ www.GOiis.com llS innovative information systems 1409 Corporate Drive McHenry, IL 60050 759 John Street Yorkville, IL 60560 815-385-4474 815-385-9866 FAX 630-882-8533 630-882-8534 FAX City of Yorkville Web Site Request for Proposal for Website Development Date: April 10, 2003 Project Overview Innovative Information Systems, Inc. (IIS) is pleased to present this proposal in response to your request for a website redesign for the City of Yorkville. IIS is a company focused on providing a wide range of technology services and is dedicated to helping their clients successfully navigate the challenges of managing technology. The scope of this proposal reflects the items discussed in a phone conversation with the City of Yorkville, using their existing website as a starting point. This proposed outline will include existing categories from the previous website and suggestions for new categories and pages. Based on this outline IIS will develop a template based website that will contain pages designed for editing textual information, links, and pictures. The City of Yorkville will be able to modify these pages within an HTML editor without affecting the surrounding template and navigational menus, if desired. IIS will initially populate this new template-based site with any of the existing information that will be moved over from the old website. Two specific items will be added in Phase 1 as additional tasks. The first will be to include a section called "Location and Maps". This will be a single page with graphical maps of Yorkville's geographic location. The second item will provide the City with the capability to add Agendas and Meeting Minutes to the web site for interested parties. For this solution, we are suggesting that these documents be created in a word processor such as Microsoft Word and be presented on the website as Adobe PDF's Portable Document Format). Phase 2 looks to incorporate some ideas suggested by IIS but will remain as an option in this proposal of future development. Phase 1 —Website Redesign Phase 2—Website Feature Enhancements Current content New content All current content will be used and revised as necessary Information on other boards,commissions or departments Link pages New content General information and FAQ Add pages for PDF's of agendas and meeting minutes Informational numbers Add a new page"Location and Maps" Living in Yorkville information News&Current Events New functionality Ability to upload PDF's of agendas&meeting minutes. New functionality These PDF's are automatically integrated into the site. Ability to update the meeting calendar dynamically Ability to update an events calendar dynamically 22 www.GOiis.com S innovative information systems 1409 Corporate Drive McHenry, IL 60050 759 John Street Yorkville, IL 60560 815-385-4474 815-385-9866 FAX 630-882-8533 630-882-8534 FAX Project Cost Summary Below is a cost summary which will be further broken down in the following pages of this proposal. Items below reflect monthly web & e-mail hosting fees, setup costs and web design fees. Description Hours Fees Phase 1 .-Website Hosting Monthly Costs Basic Website Hosting with 5 E-Mail Addresses 30.00 5 Additional E-Mail Addresses 10.00 Full 56K Dialup Account—300 hrs/month (Chicago Land Access)21.99 SUBTOTAL— PHASE 1 61.99 Phase 1 -Website Hosting Setup Fees Domain Name DNS Transfer and Web& E-mail Hosting Setup 75.00 SUBTOTAL— PHASE 1 75.00 Phase 1 —Website Redesign Phase 1 Design Estimate 58 4930.00 TOTAL - PHASE 1 4930.00 Phase 2 -Website Feature Enhancements Phase 2 Design Estimate 44 3740.00 TOTAL - PHASE 2 3740.00 PROJECT TOTAL 102 8670.00 23 www.GOiis.com 11S innovative information systems 1409 Corporate Drive McHenry, IL 60050 759 John Street Yorkville, IL 60560 815-385-4474 815-385-9866 FAX 630-882-8533 630-882-8534 FAX Phase 1 -Website Redesign Below is the development feature list.The phased pricing that follows is based on this feature list. If items are added while in development,there will be an impact on the cost associated with this phase. The following pricing is based on the time it will take to populate the new template-based site with any of the existing information from the old website. RED = all new information. Item Description Hours Cost Website Development-PHASE 1 1.00 Evaluate 1.10 Current Site Assessment Included 1.20 Competitive Assessment Included 1.30 Current Site Map Included 2.00 Design 2.10 Audience Model 1 85.00 2.20 Gather/revise core content for site,obtain new content 2 170.00 2.30 Revised Site Map 4 340.00 2.40 Grid and template system 1 85.00 2.50 Module Wireframes 8 680.00 2.60 Visual Design System 8 680.00 2.70 Design functionality 1 85.00 3.00 Implement 3.10 Update wireframes, visual design and site map 1 85.00 3.20 Code templates and modules 6 510.00 3.30 Build pages with content using templates and modules 10 850.00 3.40 Create new content pages for site 6 510.00 3.50 Develop/code functionality 6 510.00 4.00 Test 4.10 Incorporate final changes 1 85.00 4.20 Review site functionality and content 1 85.00 5.00 Launch 5.10 Implement final web site and deploy to hosting site 2 170.00 Project Total-PHASE 1 58 4,930.00 24 www.GOiis.com 11S innovative information systems 1409 Corporate Drive McHenry, IL 60050 759 John Street Yorkville, IL 60560 815-385-4474 815-385-9866 FAX 630-882-8533 630-882-8534 FAX Phase 2 -Website Feature Enhancements The feature list below outlines items that could be added in Phase 2. A more compete evaluation of the content and functionality to be included would need to be completed prior to beginning this phase. Below are the fees associated with the development of the outlined model. The following pricing is based on the time it will take to populate the new template- based site. RED = all new information. Item Description Hours Cost Website Development-PHASE 2 1.00 Evaluate 1.10 Current Site Assessment Included 1.20 Competitive Assessment Included 1.30 Current Site Map Included 2.00 Design 2.10 Audience Model Included 2.20 Develop/gather new content for site 1 85.00 2.30 Revised Site Map with new content 2 170.00 2.40 Grid and template system 2.50 Create additional Module Wireframes for new content if necessary 4 340.00 2.60 Revisions to the Visual Design System if necessary 3 255.00 2.70 Design functionality 1 85.00 3.00 Implement 3.10 Update wireframes,visual design and site map 1 85.00 3.20 Code modules 4 340.00 3.30 Build new content pages with content using templates and modules 10 850.00 3.50 Develop/code functionality 14 1190.00 4.00 Test 4.10 Incorporate final changes 1 85.00 4.20 Review site functionality and content 1 85.00 5.00 Launch 5.10 Implement final web site and deploy to hosting site 2 170.00 Project Total-PHASE 2 44 3,740.00 25 www.GOiis.com llS innovative information systems 1409 Corporate Drive McHenry, IL 60050 759 John Street Yorkville, IL 60560 815-385-4474 815-385-9866 FAX 630-882-8533 630-882-8534 FAX Strategic Partnerships IIS maintains partnerships with companies that assist in leveraging skill and infrastructure to ensure that our clientele receives the finest services possible. DLS INTERNET SERVICES, INC. Corporate Partner-Reseller CUTTING EDGE COMMUNICATIONS Internet Connectivity Services, (56k, ISDN, DSL,T1) Communication Consultants Ameritech Certified Reseller MICROSOFT, INC. OI Microsoft Certified Partner—Corporate Partnership Strategic MarketingPartnerStaffCertificationandSoftwareSupport Relationships and Memberships IIS maintains memberships with organizations that seek to improve the development of business and community in the markets we are involved with. ALGONQUIN/LAKE IN THE HILLS CHAMBER McHENRY AREA CHAMBER OF COMMERCE Algonquin, Illinois McHenry, Illinois BARRINGTON AREA CHAMBER OF McHENRY COUNTY ECONOMIC COMMERCE DEVELOPMENT CORPORATION (MCEDC) Barrington, Illinois McHenry, Illinois CARY GROVE AREA CHAMBER McHENRY KIWANIS CLUB Cary Grove, Illinois McHenry, Illinois CRYSTAL LAKE CHAMBER OF COMMERCE LAKE IN THE HILLS JAYCEES Crystal Lake, Illinois Lake in the Hills, Illinois LAKE ZURICH AREA CHAMBER YORKVILLE ECONOMIC DEVELOPMENT Lake Zurich, Illinois CORPORATION (YEDC) Yorkville, Illinois 26 www.GOiis.com S innovative information systems 1409 Corporate Drive McHenry, IL 60050 759 John Street Yorkville, IL 60560 815-385-4474 815-385-9866 FAX 630-882-8533 630-882-8534 FAX IIS Clientele— Partial List MS maintains a very diverse client base, enabling us to provide superior quality technical services to businesses while maintaining long term relationships with its clients. 530 LAKE SHORE DRIVE, LLC HEALTH BRIDGE FITNESS CENTER PRAIRIE BENEFITS Chicago, Illinois Crystal Lake. Illinois Wilmette, Illinois ALLENDALE,INC. HUNTLEY FIRE PROTECTION DIST PRESTRESS ENGINEERING McHenry, Illinois Huntley, Illinois Prairie Grove, Illinois ALLIANCE CONTRACTORS HUGHES HYBRIDS&SEED FARMS PRIME COMMERCIAL CORP Woodstock. Illinois Woodstock, Illinois McHenry, Illinois AMERICAN CLASSIC TOURS INNERSPACE DESIGN RAUE CENTER FOR THE ARTS Libertyville, Illinois Dundee, Illinois Crystal Lake, Illinois AMERICAN COMMUNITY BANK JET CONCRETE RFP PHOTOGRAPHY Woodstock, Illinois McHenry, Illinois McHenry, Illinois B &H INDUSTRIES JOHN SUPERA INVESTMENT CORP SCHMITT ENGINEERING Arlington Heights, Illinois Chicago. Illinois Woodstock, Illinois BARRINGTON PARK DISTRICT KANE COUNTY EDC SMITH ENGINEERING CONSULTANTS Barrington, Illinois Kane County, Illinois McHenry& Yorkville, Illinois BUSS FORD AUTO DEALERSHIP LAKE BARRINGTON SHORES SOODAN &ASSOCIATES McHenry, Illinois Barrington, Illinois Chicago, Illinois CELLULAR.COM McHENRY COUNTY EDC T.E. LOW INSURANCE Elgin,West Dundee& Chicago. Illinois McHenry_ Illinois McHenry, Illinois CENTEGRA HEALTH SYSTEM McHENRY CORPORATE CENTER TEMPUS CONSTRUCTION McHenry County, Illinois McHenry, Illinois McHenry, Illinois CITY OF HARVARD, ILLINOIS McHENRY COUNTY GOV'T CENTER THE RIGHT-BYTE, INC. Harvard, Illinois McHenry, Illinois Chicago, Illinois COMMAND CONTROLS MILLER&VERCHOTA VANDERSTAPPEN SURVEYING Elgin, Illinois Crystal Lake, Illinois Woodstock, Illinois CRYSTAL LAKE ORTHOPEDIC MPC PRODUCTS VILLAGE OF GRAYSLAKE, ILLINOIS Crystal Lake. Illinois Skokie, Illinois Grayslake, Illinois CURRAN CONTRACTING PARKING LOT SERVICES VILLAGE OF HUNTLEY, ILLINOIS Crystal Lake. Illinois Woodstock. Illinois Huntley, Illinois DENTAL CARE OF ALGONQUIN POLY SHAPES, INC. VILLAGE OF PADDOCK LAKE,WISC Algonquin, Illinois Gilberts. Illinois Paddock Lake, Wisconsin 27 www.GOiis.com 11S innovative information systems 1409 Corporate Drive McHenry, IL 60050 759 John Street Yorkville, IL 60560 815-385-4474 815-385-9866 FAX 630-882-8533 630-882-8534 FAX We at IIS appreciate the opportunity to offer this proposal and are committed to providing you with high quality personal service throughout the duration of your project(s). If you have any questions or comments regarding this proposal, please feel free to contact me at our main office at 815-385-4474. Sincerely, INNOVATIVE INFORMATION SYSTEMS, INC. Jonatha R Smith Internet Development PROJECT AUTHORIZATION: Accepted by: Print Name: Address: Title:Date: Organization: Tax ID#: 28 F&L DRAFT 04/09/03 ORDINANCE NO. AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2003-100 (The Highlands) IN THE UNITED CITY OF YORKVILLE AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AS FOLLOWS: Section 1. Authority. The United City of Yorkville, Kendall County, Illinois (the City") is authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the "Act"), which provides, inter alia, the manner of levying or imposing taxes and issuing bonds for the provision of special services to areas within the boundaries of municipalities and counties. Section 2. Findings. The City Council of the City finds and determines as follows: a.Owners of record (the "Owners") of that portion of the City described in Exhibit A attached hereto and made a part hereof (hereinafter the "Subject Territory") have expressed an interest in the construction, acquisition and installation of various infrastructure improvements to their properties as further described herein; and b.Pursuant to Section 27-20 of the Act, the Owners have filed an application with the City Council of the City proposing that the City establish a special service area the "Application"); and c.It is in the public interest that the City Council of the City consider the creation of a special service area for the Subject Territory; and d.The special service area proposed for consideration is compact and contiguous and is outlined on the map of a portion of the City, which map is attached hereto as Exhibit B and made a part hereof; and e.The proposed special service area will benefit specially from the municipal services to be provided to the area. These proposed municipal services are in addition to municipal services provided to the City as a whole. Section 3. Proposal. In response to the expressed interest of the Owners, the City Council of the City hereby accepts the Application and proposes the establishment of City of Yorkville Special Service Area Number 2003-100 (The Highlands) for the construction, acquisition and installation of infrastructure improvements to serve the Subject Territory. Section 4. Public Hearing. A public hearing shall be held on the 27th day of May, 2003, at 7:00 p.m., at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, to 011.1120914.1 consider the creation of the City of Yorkville Special Service Area Number 2003-100 (The Highlands), in the Subject Territory. At the hearing, the following alternative methods of financing improvements within the proposed special service area will be considered: (i) the imposition or levy by the City of a tax in the proposed special service area sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year for special services under this ordinance within the proposed special service area shall not exceed the amount necessary to produce a maximum annual tax levy of $1,500,000 in accordance with the special tax roll referred to below, and (ii) the borrowing of an amount not to exceed an aggregate principal amount of $15,000,000 to be evidenced by special tax bonds of such area(the "Bonds"), the proceeds of which shall be used to pay the cost of providing special municipal services to the proposed special service area, to fund certain reserves for, and interest on, the Bonds and initial administrative expenses relating to the proposed special service area, and to pay the cost of issuing the Bonds. The special municipal services to be provided to the proposed special service area may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. The Bonds, if issued, shall be retired over a period not to exceed forty (40) years from the date of their issuance and shall bear interest at a rate not to exceed the greater of nine percent(9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the Bonds. The Bonds, if issued, shall be retired by the levy of an annual tax levied against each parcel of property within the special service area pursuant to a special tax roll to pay the interest on the Bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the Subject Territory. This tax is to be levied upon all taxable property within the proposed special service area. Section 5. Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 4 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the owner of the property. The notice to owners of record shall be in substantially the form set forth in Exhibit C to this Ordinance. Section 6. Supercede Conflicting Ordinances. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are repealed to the extent of such conflict. 2 011.1120914.1 1forceand7. Effective Date. This Ordinance shall be in full effect from and after its passage and approval in the manner provided by law. PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO PASSED AND APPROVED this day of 2003. Mayor ATTEST: City Clerk SEAL] Published in pamphlet form April 22, 2003. 3 011 1120914A EXHIBIT A Legal Description 011.1120914.1 EXHIBIT B Map of Special Service Area Number 2003-100 (The Highlands) 011 11209141 NOTICE OF HEARING UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2003-100 (The Highlands) NOTICE IS HEREBY GIVEN that on May 27, 2003 at 7:00 p.m. at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the City of Yorkville to consider forming a special service area, to be called "City of Yorkville Special Service Area Number 2003-100 (The Highlands)," consisting of the territory legally described in Exhibit 1 to this Notice. The approximate street location is the area generally depicted on the map of a portion of the City, which map is attached as Exhibit 2 to this Notice. The general purpose of the formation of the City of Yorkville Special Service Area Number 2003-100 (The Highlands) is to provide special municipal services to the area which may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. There will also be considered at the hearing the following alternative methods of financing improvements within the proposed special service area: (i) the levy of a tax by the City in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year within the proposed special service area which shall not exceed the amount necessary to produce a maximum annual tax levy of$1,500,000 in accordance with the special tax roll referred to below, and (ii) the issuance of special tax bonds in an aggregate principal amount not to exceed $15,000,000 at an interest rate of not to exceed the greater of nine percent 9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the bonds, and to mature within thirty (30) years from the date of their issuance. The bonds, if issued, shall be retired by the levy of an annual tax established pursuant to a special tax roll to pay the interest on such bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the special service area, said tax to be levied upon all taxable property within the proposed special service area. At the hearing, all interested persons affected by the formation of such special service area, including all persons owning taxable real estate therein, may file written objections to and be heard orally regarding the formation of and the boundaries of the special service area, the issuance of bonds and the levy of taxes affecting the area. The hearing may be adjourned by the 011.1120914.1 City Council without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the City of Yorkville Special Service Area Number 2003-100 and by at least 51% of the owners of record of the land included within the boundaries of the City of Yorkville Special Service Area Number 2003-100 The Highlands) is filed with the City Clerk of the City of Yorkville within 60 days following the final adjournment of the public hearing objecting to the creation of the special service area, the issuance of bonds for the provision of special services to the area or the levy of taxes affecting the area, no such area may be created and no such bonds may be issued or taxes levied or imposed. 2 011 11209141 Exhibit 1 to Notice Legal Description of Property 011 11209141 Exhibit 2 to Notice Map of Proposed Special Service Area 011 11209141 F&L DRAFT 04/09/03 ORDINANCE NO. AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2003-101 (Windett Ridge) IN THE UNITED CITY OF YORKVILLE AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AS FOLLOWS: Section 1. Authority. The United City of Yorkville, Kendall County, Illinois (the City") is authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the "Act"), which provides, inter alia, the manner of levying or imposing taxes and issuing bonds for the provision of special services to areas within the boundaries of municipalities and counties. Section 2. Findings. The City Council of the City finds and determines as follows: a.Owners of record (the "Owners") of that portion of the City described in Exhibit A attached hereto and made a part hereof (hereinafter the "Subject Territory") have expressed an interest in the construction, acquisition and installation of various infrastructure improvements to their properties as further described herein; and b.Pursuant to Section 27-20 of the Act, the Owners have filed an application with the City Council of the City proposing that the City establish a special service area the "Application"); and c.It is in the public interest that the City Council of the City consider the creation of a special service area for the Subject Territory; and d.The special service area proposed for consideration is compact and contiguous and is outlined on the map of a portion of the City, which map is attached hereto as Exhibit B and made a part hereof; and e.The proposed special service area will benefit specially from the municipal services to be provided to the area. These proposed municipal services are in addition to municipal services provided to the City as a whole. Section 3. Proposal. In response to the expressed interest of the Owners, the City Council of the City hereby accepts the Application and proposes the establishment of City of Yorkville Special Service Area Number 2003-101 (Windett Ridge) for the construction, acquisition and installation of infrastructure improvements to serve the Subject Territory. Section 4. Public Hearing. A public hearing shall be held on the 27th day of May, 2003, at 7:00 p.m., at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, to 011.1132759.1 consider the creation of the City of Yorkville Special Service Area Number 2003-101 (Windett Ridge), in the Subject Territory. At the hearing, the following alternative methods of financing improvements within the proposed special service area will be considered: (i) the imposition or levy by the City of a tax in the proposed special service area sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year for special services under this ordinance within the proposed special service area shall not exceed the amount necessary to produce a maximum annual tax levy of $1,000,000 in accordance with the special tax roll referred to below, and (ii) the borrowing of an amount not to exceed an aggregate principal amount of $10,000,000 to be evidenced by special tax bonds of such area (the "Bonds"), the proceeds of which shall be used to pay the cost of providing special municipal services to the proposed special service area, to fund certain reserves for, and interest on, the Bonds and initial administrative expenses relating to the proposed special service area, and to pay the cost of issuing the Bonds. The special municipal services to be provided to the proposed special service area may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. The Bonds, if issued, shall be retired over a period not to exceed forty (40) years from the date of their issuance and shall bear interest at a rate not to exceed the greater of nine percent (9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the Bonds. The Bonds, if issued, shall be retired by the levy of an annual tax levied against each parcel of property within the special service area pursuant to a special tax roll to pay the interest on the Bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the Subject Territory. This tax is to be levied upon all taxable property within the proposed special service area. Section 5. Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 4 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the owner of the property. The notice to owners of record shall be in substantially the form set forth in Exhibit C to this Ordinance. Section 6. Supercede Conflicting Ordinances. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are repealed to the extent of such conflict. 2 011.1132759.1 Section 7. Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO PASSED AND APPROVED this day of 2003. Mayor ATTEST: City Clerk SEAL] Published in pamphlet form April 22, 2003. 3 011.1132759.1 EXHIBIT A Legal Description 011.1132759.1 MEW EXHIBIT B Map of Special Service Area Number 2003-101 (Windett Ridge) 011.1132759.1 NOTICE OF HEARING UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2003-101 (Windett Ridge) NOTICE IS HEREBY GIVEN that on May 27, 2003 at 7:00 p.m. at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the City of Yorkville to consider forming a special service area, to be called "City of Yorkville Special Service Area Number 2003-101 (Windett Ridge)," consisting of the territory legally described in Exhibit 1 to this Notice. The approximate street location is the area generally depicted on the map of a portion of the City, which map is attached as Exhibit 2 to this Notice. The general purpose of the formation of the City of Yorkville Special Service Area Number 2003-101 (Windett Ridge) is to provide special municipal services to the area which may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. There will also be considered at the hearing the following alternative methods of financing improvements within the proposed special service area: (i) the levy of a tax by the City in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year within the proposed special service area which shall not exceed the amount necessary to produce a maximum annual tax levy of$1,000,000 in accordance with the special tax roll referred to below, and (ii) the issuance of special tax bonds in an aggregate principal amount not to exceed $10,000,000 at an interest rate of not to exceed the greater of nine percent 9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the bonds, and to mature within thirty (30) years from the date of their issuance. The bonds, if issued, shall be retired by the levy of an annual tax established pursuant to a special tax roll to pay the interest on such bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the special service area, said tax to be levied upon all taxable property within the proposed special service area. At the hearing, all interested persons affected by the formation of such special service area, including all persons owning taxable real estate therein, may file written objections to and be heard orally regarding the formation of and the boundaries of the special service area, the issuance of bonds and the levy of taxes affecting the area. The hearing may be adjourned by the 011.1132759.1 City Council without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the City of Yorkville Special Service Area Number 2003-101 (Windett Ridge) and by at least 51% of the owners of record of the land included within the boundaries of the City of Yorkville Special Service Area Number 2003-101 (Windett Ridge) is filed with the City Clerk of the City of Yorkville within 60 days following the final adjournment of the public hearing objecting to the creation of the special service area, the issuance of bonds for the provision of special services to the area or the levy of taxes affecting the area, no such area may be created and no such bonds may be issued or taxes levied or imposed. 2 011.1132759.1 Exhibit 1 to Notice Legal Description of Property 011.1132759.1 mmomm Exhibit 2 to Notice Map of Proposed Special Service Area 011.1132759.1 7111 xt UNITED CITY OF YORKVILLE Memo To: Administration Committee From: Tony Graff, City Administrator CC: Mayor Prochaska, Aldermen, & Staff Date: 4/9/03 Re: Proposed Development Fee Revisions The staff has reviewed the current development/capital development fees for new subdivisions. Here is the current fee structure with the proposed new fees being requested by the staff: Police 150 300 The increase is directly related to the cost of the squad and equipment, which is estimated to be $49,000. The Public Safety Committee approved the recommendation from Chief Martin as a guideline that for every 1,000 new residents we need to hire 2.5 officers or 1 officer for every 400 residents. Therefore, the City needs to purchase new equipment and a vehicle when 2 officers are hired since 2 officers are assigned to the vehicle. Here is the formula used to increase the capital fee for police by $300 per household. (See Chief Martin's report) Single Family Household 3.5 people per household/ 228 household's equals 800 new residents, here is the formula--228 homes/$49,000 = $215. The $215 is for the squad car/equipment and the additional $35 would be used for other capital equipment needs, such as: speed monitoring trailer, technology, and new reporting software . . . Public Works 450 700 The increase for public works is directly related to purchasing new vehicles and equipment to service the demand for the new developments. At this time, the public works capital assets are $1,686,600 with additional purchases of $258,000, which brings the total capital assets to $1,944,600. Therefore using a population base of 7,700 residents/1,944,600 = $253 per person cost and using 80% ratio of residential verses other uses within the city the fee per person is $202. The fee per unit is based on 3.5 P.E. (population equivalent) x $202 = $707 using this formula justifies the 700 fee. Remember the public works funds are split three ways equally for street, water, and sewers. (See Eric Dhuse's attached inventory asset memo) 1 Engineering 0 100 This is a new capital fee to support the equipment needed for the engineering department. Currently the engineering department receives the used vehicles and the equipment purchases are funded through the general fund. Since, the engineering technicians and the engineer perform on site inspections for all improvements related to the new developments there are vehicles and special equipment needed to perform these tasks. (See Engineer Wywrot's memo) Park Equipment Fee 0 50 Director Brown presented the justification for this fee within the park standards. The cost per acre is $648 for equipment needed to maintain and service the park. The formula is 1000 people for every 10-acre park parcel as stated within the land cash ordinance, 10 acre x $705 = $7,050/1000 = $7.05 x 3.5 PE = $24.68 per unit. The land cash ordinance needs to be changed to incorporate the use primarily for land improvement and facility equipment and not for park equipment. ( See Park Standards Resolution)) Library Fee 150 ($75 books/$75 building) $500 The Library Board has requested to increase their capital improvement fee to increase the building fee from $75 to $250 and the book fee to $150 and to allow the book fee to include videos, audiocassettes, CD's, and magazines and $150 for automation/technology equipment. (See Library Director Michelle Pfister's memo) The above request for increases to the capital improvement fee seems reasonable and has been justified by the department heads. Therefore, I am recommending the increases and to have Attorney Kramer draft the ordinances. Here is the detail: New Fee Current Fee Police 300 150 Public Works 700 450 Library 500 150 Engineering 100 0 Parks 50 0 Municipal Building 150 150 Bristol/Kendall Fire Protection District $300 300 TOTAL 2100 1200 Page 2 4 . I L Yorkville Police Department 804 Game Farm Road Yorkville, Illinois 60560 630-553-4340 Date: October 21, 2002 To: Lt. Donald P. Schwartzkopf From: S/Sgt. Ron Diederich Reference: Total cost for emergency equipment and squad Lieutenant The following is the estimated cost for purchasing a new squad and the related costs for equipping the car for police use. 2004 Ford Crown Victoria 21,596.00 Panasonic in car CF-28 computer 4,599.00 Motorola VRM modem with programming fee 2,531.00 Kustom Eyewitness Video with auto audio option 6,125.00 Kustom Golden Eagle moving radar unit 1,819.00 Computer docking station 655.00 Adjustable extension mount 29.95 Tilt/swivel mount base 66.00 Console 225.00 Siren/light control head 385.00 M-1225 VHF radio 527.00 CDM-1250 Low Band radio 700.00 MX 7000 light bar with arrow stick 860.00 Red & blue grill & rear deck lights 220.00 Prisoner transport cage 120.00 Mounting kit (cage) 35.00 Hocker Stopper (cage)54.00 Split seat protector (cage) 40.00 Overhead rifle rack 286.00 Maglite with in car charger 105.00 3 outlet accessory box 20.00 3 mike holders 30.00 2 antenna harness kits 35.00 800 low loss cable kit 34.00 Mini crimp connecters 11.00 140-512 heavy duty antenna 36.00 42-50 base loaded antenna 70.00 Bushmaster Rifle with light 1,200.00 3db, 806-866 MHZ, WHT 39.00 Goose neck lamp 27.00 Ignition override kit 75.00 Install override 53.00 Federal headlight flasher 91.00 Universal mirror mount 24.00 12v. Surge protector 50.00 100 watt speaker 178.00 Speaker bracket 127.00 100 amp relay 24.00 2 75 amp relays 38.00 40 amp relay 10.00 3 - 20 amp relays 23.00 60 amp flasher 65.00 2 - 4 outlet ATC fuse blocks 24.00 5 - ATC fuse holders 15.00 ATC fuses 6.00 Maxi fuse holder 10.00 40 amp circuit breaker 8.00 50 amp circuit breaker 8.00 2 - clear strobe tubes 60.00 Shielded strobe cable with pins 39.00 Two head, 40 watt power supply 130.00 Remote cable 30.00 3 - Flasher pacs 84.00 Relay mount panel 10.00 Relay protection cover 10.00 Flat rate labor, marked squad 625.00 Strypes Plus (markings) 350.00 44,646.95 There will be a price increase sometime in January, 2003. J& L Electronics is stating it will be 10-15%. The cost on a 2004 Ford Crown Victoria reflects a $900.00 increase. Respectfully, S/Sgt. Ron Diederich Date: February 1, 2003 To: Traci Pleckham Finance Director From: Chief Harold Martin Reference: Narrative for Supplemental Budget - 2003-2004 Ms. Pleckham, the following is a written justification for more Personnel/Equipment/Vehicles: PERSONNEL We currently are staffed with 18 full-time officers, with one more full- time officer to be hired under this year's budget (2002/2003) which will complete the approved staffing level of 19 full-time officers. We currently have approximately 7,600 citizens living within our city limits. With our staffing level at 19 full-time officers this level equates to the standard proposed by Northwestern University's Study of 400 citizens per full-time police officer. I have been advised that we will be conservatively issuing 300 building permits for fiscal year 2003/2004. These 300 building permits equate to approximately 2.7 citizens per building permit, for a total of over 800 new citizens. With the formula we have currently been using, we would have to hire two more full-time police officers to offset the increase in population. I have provided a three year comparison of man-hours (See attached). We have increased by almost 3,000 man-hours from 2001-2002. We also have seen a dramatic increase (13.5%) in incident reports taken over the same period of time. We incurred almost a 22.5% rise in calls for service during 2001, and with a little over 5% increase in calls for service during 2002. The total cost of the two new officers would be approximately: 55,978 Salaries - We would need to start one new officer on 05/01/03. The second officer would start on November 1, 2003. By the time the first officer is ready to be released on his/her own, it would be November 1, 2003. The second officer would then be released on his/her own on May 1, 2004. 9,500 Uniforms, Equipment, and Training will be needed as the officers are hired. I Moser Annexation - This annexation will impact the Police Department immediately upon the recording of the annexation. We will have to begin answering any disputes, traffic accidents, and property crimes. I have been advised that the earliest this annexation will happen would be August 2003. If this is truly the annexation date, I will need to hire two full-time officers immediately upon the annexation. If these two officers are hired in August 2003 I would be looking to release them on there own by February 1, 2004. I have already figured in the two officers to offset the increase in help needed by this annexation. I believe we can share the time between the other two officers. Once the four new people have been hired (2 from the regular hiring formula and 2 from the Moser Annexation) we will be able to maintain at least three officers on the street most of the time. The increase of having three officers on the street during any one shift increases officer safety, as well as a quicker response time to calls. The United City of Yorkville, with the Moser Annexation will have its borders approximately 8.5 miles north and south and 8.5 miles east and west. We currently have only one bridge (RT#47 & Fox River Bridge) through town, because of this we will be forced to maintain a Beat Car on the north side of the bridge as well as one on the south side of the bridge. This will leave us with one squad to assist and back up the two Beat Cars. 46,647 Salaries We would need to hire one new officer on August 1, 2003. The second officer would need to be hired on November 1, 2003. By the time the first officer is ready to be released on his/her own it would be February 1, 2004. The second officer would be ready to be released on his/her own May 1, 2004. 9,500 Uniforms, Equipment, and Training will be needed as the officers are hired. THE SIX MONTH TIME FRAME FOR NEW OFFICERS INCORPERATES — POLICE TRAINING INSTITUTE (PTI) AS WELL AS A 10 WEEK FIELD TRAINING PROGRAM, IF THE NEW HIRE HAS BEEN A POLICE OFFICER THIS WILL CUT HIS/HER TIME IN ABOUT HALF. I will also be in need of a part-time Receptionist. This request is made at a time when we are incurring more Service Calls, Reports, as well as trying to expand our office hours. I would like to try to have the office open every Saturday from 9:00 a.m. to 4:00 p.m. This would help our citizens as most work a 9:00 a.m. to 5:00 p.m. job. The current system precludes them from the use of our counter services. The benefits of having a part-time Receptionist, far out weighs the nominal cost. 14,322 would include 1040 hours during normal business hours, as well as 364 hours to keep the office open on Saturday. SQUAD CARS We will need to make a minimum purchase of one new fully equipped squad car beginning May 1, 2003. We currently are putting on over 170,000 miles per year. With the increase of police officers and miles being driven we are putting more and more miles on our current fleet. We have been averaging over 1,000 miles per month per officer. This average had been during 2002. We did not have all our current staff on their own (July 2002 for 2 officers & December 2002 for the 2 newest officers). I project we will be traveling in excess of 228,000 in 2003 (This mileage will not be effected by the projected new hires). This would effectively be the functional life of over two squads. We currently trade the squads off at just over 100,000 miles. I believe we should add another Ford Expedition to our current fleet. This will assist us in patrolling areas unreachable by normal squad cars. I can see the need for a four wheel drive vehicle, as we annex more and more undeveloped property to the city. With all the construction that is taking place, as well as other areas not reachable by normal means, the four wheel drive is becoming more of a necessity. During the winter months we have utilized our Expedition numerous times because the road conditions make travel at times almost impossible. I would request that we purchase a Detective's vehicle. We currently and have always used a decommissioned squad car for the Detective to use. The Detective needs a vehicle that does not resemble an old squad car. This would assist the detective when he goes to interview suspects or even witnesses. It would also be very beneficial during surveillances. 43,856 2004 Ford Crown Vic , fully equipped. 47,856 2004 Ford Expedition , fully equipped. 18,000 2004 Chevrolet Impala, Detective's vehicle. EQUIPMENT I am looking at instituting standardized weapons for our department. I believe it is necessary that we standardize weapons. The reasons I would like to standardize the weapons used on the department are as follows: We would be able to purchase one caliber of handgun ammunition. This would help in purchasing in bulk, saving money on ammunition. Currently we have to purchase 4 different calibers of ammunition. We would be able to provide training for an officer to become an Armorer (Person that is able work on and fix specific weapons). Glock has a school for Armorers, as I would purpose purchasing 40 caliber Glocks we would be able to fix our own weapons as well as make sure they are serviced. Training of all officers would be uniform and less likely to produce unforeseen problems. Every officer would know how to fire his/her fellow officer's weapon. Currently if for whatever reason a fellow officer would need to use his/her partner's weapon, they may be unable to do so. We have a variety of different hand guns, which makes it very difficult to become familiar with one specific weapon. The initial cost of a weapon for a new hire that has never been a police officer before can be staggering. The cost for a new weapon can range from approximately $500 to $600. This is a weeks pay (Gross) for this new person. 16,200 The Glock would cost approximately $600 per weapon. I would be providing Glocks for all sworn police personnel. I would request that I be able to purchase a Kustom Camera and Radar system for M-9 the Supervisor's vehicle. I would replace the current camera in M-9, and put it in M-12, the Expedition. i 8,500 Kustom Camera and Radar system is currently standard in all of our other squads. This makes it easier when the system is used, and even when it needs to be repaired. I would like to recondition and relocate the old Weather Warning Siren. This siren was once located at the old fire station located on RT#47 and Fox Road. I have already found a perfect location, the Riverfront Park area. This is something that is needed as the warning area has been reduced because of its removal. 7,000 This would be the approximate cost to recondition, relocate, and hook up. Once I have permission to begin we would have it operational in a few weeks. PROMOTIONS I am requesting to promote one more Sergeant. The reason for the promotion is to be able to have a Sergeant in charge of the following: The Operations of the City Building Vehicle and Equipment Maintenance The Middle School - School Resource Officer The High School - School Resource Officer The Detective The C.P.A.T. Officer Crossing Guards With the implementation of the twelve hour shifts we will be having a Sergeant on nearly every shift (Unless the Sergeant is sick, on vacation, or at school). 10,000 This would provide the pay needed to promote one more Sergeant. Yorkville Police Department Three Year Manhour Comparison 2000 2001 - 2002 Three Year Comparison 2000 2001 2002 Accidents 205.22 259.57 211 .17 Administrative Activity 4314.88 4010.13 5454.20 Animal Complaints 34.08 44.55 40.70 Arrest Activity 193.23 382.18 284.23 Assist Agencies 1311 .98 1472.93 1330.22 Community Relations 577.40 731 .77 521.13 Department Duties 1360.77 1395.08 1097.35 Investigations 1415.67 1478.62 1233.93 Ordinance/Traffic Violations 533.12 875.67 930.38 Personnel Activity 5494.80 6661.43 6642.25 Preventive Patrol 8341 .30 8161 .83 7302.43 Public Complaints 547.08 570.93 637.95 Public Services 392.65 391 .02 417.03 Report Activity 1463.38 1397.85 1603.87 School Activity 1526.53 1236.25 1213.92 Traffic Activity 2119.33 2154.97 2709.02 Training 1582.22 1683.83 1940.45 Chief of Police 2080.00 2080.00 2080.00 Lieutenant 2080.00 1039.98 1559.97 CPAT Officer 2080.00 2080.00 2080.00 Police Recruit Training (PTI) 0.00 0.00 960.00 Office Supervisor 2080.00 2080.00 2080.00 Records Clerks 1335.92 2811.25 3466.75 Crossing Guards 340.00 340.00 517.50 Total Hours Worked 41409.56 43339.84 46314.45 Total Incident Reports Taken 1452 1405 1593 Total Dispatched Service Calls 7589 9279 9734 United City of Yorkville Summary of Supplemental Budget Requests FY2003/2004 Police Department Capital Account DEPT DESCRIPTION RECURRING ONE- TIME PRIORITY COST SAVINGSNET COST SAVINGS NET 2 Full-Time Officers 74,636 18,658 55,978 1 1 @ 05/01/03 & 1 @ 11/01/03 Equipment,Training,Uniforms, &Etc.9,500 9,500 1 2004 Ford Crown Vic -Fully equipped 43,856 43,856 2 1 2004 Chevy Impala 18,000 18,000 1 2004 Ford Expedition-Fully Equipped 47,856 47,856 2 Full Time Officers-Moser Impact 3 2 @ 08/01/03 74,636 18,658 55,978 Equipment,Training,Uniforms Etc. 9,500 9,500 1 Part-Time Receptionist 14,742 14,742 4 1040 hrs @$10.50&364 hrs.Sat. $10.50 27 .40 Calibre Glock 600 16,200 5 1 Kustom Camera&Radar System V 8,500 8,500 6 1 Promote Final Sergeant 10,000 10,000 7 Old Siren-Repair&Reposition 7,000 7,000 8 Weather Warning Siren Total Recurring Total One-Time TOTAL Costs Savings Net Costs Savings Net 174,014 t $37,136 1 $136,698 144,812 '160,412 297,110 DEPARTMENT: Prepared by Harold O. Martin Ill, Chief of Police DATE: January 10, 2003 Jz o Yorkville Police Department Memorandum 804 Game Farm Road Est ie36 Yorkville, Illinois 60560 Telephone: 630-553-4340 P IM 1 Fax: 630-553-1141 0 E ‘N)' Date: February 3, 2003 To: Mayor Arthur Prochaska From: Chief Harold Martin Reference: Moser Annexation Impact on Police Departments 2003/2004 Budget Art, I have determined that the Moser Annexation will impact this department as soon as the Annexation has been filed. We will be responsible as a department to answer any and all calls that may arise from the area annexed. This project takes us out from our current city limits 3.5 miles at its most distant point. This will mean we will be servicing an area (city limits) 8.5 miles east and west as well as 8.5 miles north and south. Once the annexation occurs we will need to hire two new officers immediately. I have been advised by City Administrator Anton Graff that the annexation will take place August 1, 2003 at the earliest. These two new officers will be directly attributed to the Moser Annexation. The cost of hiring these two officers will be $55,978 (Salary only, does not include benefits) the cost to out fit them with uniforms, equipment, and training will be approximately $9,500. This would bring the initial cost of personnel, uniforms, equipment, and training to $65,478. With the hiring of the two new officers, I would also have to request that we purchase a squad. I would request that this squad be a Ford Expedition (4 wheel drive). The reason for my request is as follows: 1 c o cry 2 o Yorkville Police Department Memorandum 804 Game Farm Road EST.kv, 1836 Yorkville, Illinois 60560 Telephone: 630-553-4340 1E2 y Fax: 630-553-1141 AL E ` oe Inclement weather makes it very difficult to get around without 4 wheel drive. Areas that need to be reached that would be off of paved roadways would greatly increase with this annexation. Once construction starts the 4 wheel drive would be of great assistance when taking calls in the construction areas. The cost of a fully equipped Ford Expedition would be approximately $47,856. The immediate cost that will impact the Police Department, because of the Moser Annexation would be conservatively $113,334. If you have any further questions in reference to this memo please feel free to contact me. 0*, United City of Yorkville County Seat of KendallCountyEST.ko -®1836 800 Game Farm Road f/) Yorkville, Illinois 60560 l Q Phone:6'30-553-4350 11 Fax:630-553-7575 v 4LE ‘‘' To: Tony Graff, Administrator From: Eric Dhuse, Public Works Date: April 9, 2003 Re: Inventory Assets Tony, Here are the latest figures for public works assets. This should work for the justification of the capital improvement costs. I added the bottom column for this years purchases if you think that they should be added. If you have any questions, let me know. Vewhicle/Equipment Inventory for Public Works VEHICLE DESCRIPTION VIN/Serial Number Department Current Value Replacement Yr. Repl.Cost 1987 CHEVY C30 PICK UP 1GCHV34KXHJ154013 ENG 2,500.00 2003 $30,000.00 1990 GMC 3500 DUMP TRUCK 1GDJK343LE553885 STREETS $2,500.00 2005 $40,000.00 1991 CHEVY CAPRICE 1G1BL5371MW244757 WATER 500.00 NA 0.00 1993 CHEVY CAPRICE 1G1BL5375PW142835 WATER 500.00 NA 0.00 1994 CHEVY CAPRICE 1G1BL52W0RR173808 SPARE 100.00 NA 0.00 1995 CHEVY CAPRICE LT-1 SPARE 4,000.00 NA 0.00 1998 DODGE DAKOTA PICK UP 1B7GG22XXWS529467 WATER 8,500.00 2003 $38,000.00 1998 INTERNATIONAL 6X4 1HTSHAAR4XH660271 STREETS $40,000.00 2005 $90,000.00 1999 INTERNATIONAL 4X2 1HTSDAAN1YH252966 STREETS $45,000.00 2006 $80,000.00 2000 FORD F550 DUMP TRUCK 1 FDAF57F4YEE05072 STREETS $32,000.00 2007 $76,000.00 2001 INTERNATIONAL 6X4 1STSHADTX1H331248 STREETS $60,000.00 2008 $90,000.00 2001 FORD F250 1FTNX21S21EB53058 SEWER 25,000.00 2006 $35,000.00 2001 FORD F350 1FDSF31S51ED60146 WATER 25,000.00 2006 $35,000.00 2002 FORD F350 UTILITY TRUCK STREETS $38,000.00 2006 $40,000.00 2002 INTERNATIONAL 4X2 STREETS $75,000.00 2009 $77,000.00 2003 FORD F350 PW 30,000.00 2008 $35,000.00 TOTAL 388,600.00 TOTAL 666,000.00 EQUIPMENT VIN/Serial Number Department Current Value Replacement Yr. Repl.Cost 1996 CATERPILLAR 416B BACKHOE 8SG04075 PW 25,000.00 2004 $90,000.00 2000 CATERPILLAR 436C BACKHOE 2AR01868 PW 75,000.00 2010 $95,000.00 1999 JOHN DEERE 4500 TRACTOR PW 13,000.00 2009 $20,000.00 2002 BOBCAT 873 SKIDSTEER 514149066 PW 35,000.00 2003 $3,500.00 MASSEY FERFUSON 1030 TRACTOR 41486 PW 5,000.00 NA 0.00 TRACTOR MOUNTED ROTOTILLER 626830 PW 500.00 AS NEEDED 1,000.00 SMALL GILL 20A600 PW 500.00 AS NEEDED 1,000.00 LARGE GILL C112752 PW 1,000.00 AS NEEDED 1,500.00 LANDSCAPE RAKE T6YA018 PW 5,000.00 AS NEEDED 8,000.00 1981 CUSHMAN UTILITY CART 8110 PW 250.00 NA 0.00 SNOWBLOWER FOR GRASSHOPPER 462664 PW 250.00 AS NEEDED 800.00 SNOW BLADE FOR GRASSHOPPER PW 400.00 AS NEEDED 800.00 SNOW BLADE FOR MASSEY TRACTOR 209 PW 500.00 AS NEEDED 1,000.00 CRONKITE TRAILOR 473271926W1101573 PW 3,000.00 2007 $7,000.00 WOLFPAC ROLLER AND TRAILOR PW 20,000.00 2007 $30,000.00 MONROE POLY/STEEL PLOW PW 2,000.00 2006 $5,000.00 FLINK 11'SNOW PLOW PW 3,000.00 2007 $4,000.00 WISSMILLER AND EVANS 11'SNOW PLOW PW 1,000.00 2007 $4,000.00 10'BOSS SNOW PLOW PW 4,000.00 2007 $4,000.00 8-6"BOSS SNOW PLOW (2) PW 6,000.00 NA 7,000.00_ 8'-0"BOSS SNOW PLOW(4) PW 12,000.00 NA 15,000.00 8-0"WESTERN SNOW PLOW(2) PW 1,000.00 NA 0.00 FLINK TAILGATE SALT SPREADERS(4)PW 6,000.00 VARIES 8,000.00 HONDA 3"TRASH PUMP PW 1,800.00 AS NEEDED 2,000.00 HOMELITE 3"TRASH PUMP PW 1,000.00 AS NEEDED 2,000.00 HONDA GENERATOR PW 4,000.00 AS NEEDED 5,000.00 CAMPBELUHAUSEFIELD AIR COMP. PW 2,000.00 AS NEEDED 2,000.00 AMERICAN AIR COMPRESSOR PW 1,000.00 AS NEEDED 2,000.00 MILLER WELDER PW 2,000.00 AS NEEDED 2,000.00 i inirni Al INFI nFR PW 500.00 AS NEEDED 500.00 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: Fee for Engineering Vehicles Date: March 27, 2003 Per your request, below find an estimate of the fee that we may wish to establish to fund replacement of Engineering Department vehicles. Needs: 1 small sedan for City Engineer @ $25,000 ea 2 half-ton pickup trucks w/caps for current technicians @ $20,000 ea 1 half-ton pickup for future personnel @ $20,000 ea Total current cost=$85,000 Assumptions: Cost of vehicles increase 5% per year Vehicles are replaced every 5 years City will provide the vehicles for the initial 5-year period City will average 250 building permits/year Need to have $108,500 at the end of the first 5-year period. Total number of building permits over the 5 year period =1250 Fee per permit= $87 If you have questions regarding this matter, please see me. RESOLUTION NO.: 03-db RESOLUTION APPROVING THE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT MAINTENANCE PLAN AND STANDARDS WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE after careful consideration deem it to be in the best interest of the City and the Community to approve the Park and Recreation Department Maintenance Plan and Standards; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE deem it in the best interest of the City to promote a uniform maintenance plan and standards for the City Park and Recreation Department; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE have carefully considered said Plan and Standards and deem it to be acceptable and beneficial to the City: NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE: 1. That the City hereby approves the United City of Yorkville Park and Recreation Department Maintenance Plan and Standards, and the accompanying narrative text, charts and summary to be used as the Park and Recreation Department Maintenance Plan and Standards until further review or modification by the United City of Yorkville Park Board and City Council. PASSED AND APPROVED this ,2— day of , 1v Thi , 2003. C MAYOR l — t 1V ATTEST: 1 CIT LERK Law Offices of Daniel J. Kramer 1107A South Bridge Street Yorkville, Illinois 60560 630.553.9500 av(R `QCs-mac d' UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT DR T PARKS DEPARTMENT MAINTENANCE PLAN & STANDARDS Goals Provide areas and facilities that are functional and enable visitors to enjoy an optimal recreation experience. Provide safe and healthful areas and facilities for visitors, employees and other users. Provide clean, attractive and aesthetically pleasing area and facilities. Reduce and minimize risk through safe preventative maintenance. Promote the protection of the environment and ecological surroundings. Purpose Scheduling— Identifying recurring and non-recurring workload Monitor work function and data collection Evaluate project assignment for correct personnel assignments Provide detail accounting of all overtime Preview future weekly and monthly schedules Establish qualitative standards — level of maintenance standards Determine frequency of maintenance Determine personnel standards & levels Determine growth impacts for maintenance Determine cost impacts for maintenance for current and expansions OVERALL CLASSIFICATION OF MAINTENANCE Housekeeping— mopping floors, cleaning restrooms, emptying waste cans, cleaning office areas, replacing soap, toilet papers and other consumables Routine Maintenance — Mowing grass, blowing, lining athletic fields, weeding and watering, Stripping and waxing floors, changing filters, sharpening mower blades, changing Light bulbs, and similar recurring and predictable maintenance activities Preventative Maintenance- (includes periodic inspections to minimize breakdowns) — Heating, ventilation and HVAC systems, pumps, and fans, equipment engines, Program Support—setting up rooms, installing program specific requests, lining fields, Set-up and tear down after events, transport large equipment items, etc. I Scheduled Improvements — replacing roof, re-surfacing of parking lots, painting rooms buildings, re-painting of equipment, large equipment repairs, Emergency Repairs —generally the result of vandalism, neglect, accidents, weather damage and types of unpredictable occurrences. Other— items that do not fit in one of the identified classifications. PARK MAINTENANCE STANDARDS — BALLFIELDS, PLAYGROUNDS, TRAILS, OPEN SPACE TURF CARE Cut grass once every five working days, (subject to weather and growing season). Reseed when bare spots are present. Practice weed control when weeds present a visible problem cover 5% of the turf surface. Some preventative products may be utilized. Weekly Area blowing of leaves, cuttings, etc. around buildings, walkways, trails, parking lots. Fertilizer is applied only when turf vigor seems low. Perform low-level application on a one per year basis, unless warranted by conditions. Aerate turf areas of playable surfaces twice annually. Aerate other areas when turf quality indicates, or in anticipation of an application of fertilizer. Ball field turf areas only -Watering— In spring apply water as needed to meet the 1" per week requirement. Gradually reduce the frequency and increase the amount, so that by summer, more water is being applied at one time and the soil is given a chance to dry. General filling in of holes or problem turf areas. Un-use or open space areas — use weed control measures only when 35% of the area are weed infested or general turf quality is low in 15% or more of the surface area. BALLFIFI OS PLAY SURFACE (INFIFI D) Pre-season maintenance Turning - moistened the surface to allow for good penetration: Using a nail drag to loosen the soil (2" depth). Followed by mat drag to break up soil clumps and level the surface. Roll infield to level high and low spots Eliminate the lip build up at grass edges — edging should be performed at least twice a year. Add surface mix to balance field Daily / weekly maintenance —as indicated by use. Holes at the batter's box, pitcher's mound and the bases are filled, tamped and hand-raked each day before play. Add surface mix to low areas or drainage problem areas. Fine drag and Top dressing the field should be maintained minimum once per week (more frequent as indicated by schedule). Maintain cupped baselines and edges as fields are prepared Surface water the infield to maintain soft soil composition Weed Control Practice weed control when weeds are present. Alignment and inspection of bases and pitcher plate. UTTER CONTROL AT A MINIMUM — pick up two (2) to three (3) times per week. High use areas or high season (peak season) events may warrant daily service. PRUNING, PLANTING, BEAUTIFICATION Planting and beautification measures (including mulching) should be completed seasonally (Spring and Fall). Fertilizer should be applied a minimum of twice between planting seasons. Pruning when required for health or reasonable appearance of the plants or trees. With most trees and shrubs species, this would not be more frequent than once every two to three years. DISEASE AND INSECT CONTROL Perform only on an epidemic or serious complaint basis. Control measures may be put into effect when health or survival of the plant material is threatened or where the public's comfort is concerned. Monitor areas of standing water for potential problems. SNOW REMOVAL Remove snow on park roads, and parking lots following a snowfall that warrants. EQUIPMENT& LIGHTING Weekly inspections completed during the peak seasons (Spring, Summer, Fall). Replace or repair fixtures or equipment when a weekly inspection identifies the problem. Or when identified problems indicate a safety problem. Overall appearance maintenance should be perform early Spring and late Fall Seasons. SURFACE Clean and adjust high use areas two to three time per week. Report or replace surface materials when appearance has noticeably deteriorated. Monitor drainage areas for potential collection problems. r 1 > BUILDING MAINTENANCE STANDARDS Rest rooms Everyday maintenance would include cleaning the commodes, and sink, wipe down light fixtures. Floors baseboard are to swept and wet mopped. Replace toilet paper and hand towels. Spot clean walls. Replace light fixtures and room fresheners as needed. Floors Daily all floors dry and wet mop. Daily spot clean as needed Seasonally the floors should be stripped and re-waxed. Carpet cleaning quarterly Windows Monthly wipe down windows inside. Seasonal wash windows outside Replace / repair windows as needed Counter tops Daily Wipe down counter tops Litter/ Trash Daily remove trash from waste baskets and clean bins (inside and out). Walk-ways Daily walk-ways and entrance areas should be cleaned and free of obstruction. Heating/Air conditioning Quarterly inspection and maintenance of HVAC Plumbing Annual inspection of plumbing Equipment (chairs, tables) Daily Wipe down chairs and tables. Monthly inspect tables and chairs, check nuts and bolts. Lighting & Electrical Monthly clean fluorescent fixtures & electronic ballasts. Bulb replacement as needed. Task Categories I0 Athletic Field Maintenance 20 Walk, Road and Trail maintenance 30 Court Games (basketball, Tennis) 40 Play Area Maintenance & Inspections (Playgrounds, skate park) 50 Picnic & Shelter Area Maintenance 60 Miscellaneous Facility/ Building Maintenance 70 Turf Maintenance 80 Tree, Shrub and Beautification Maintenance s` 90 Open green space & water-way maintenance (non-turf) 100 Vehicle and Equipment maintenance 200 Cross Department support (Public Works, Engineering, Admin, Police) 300 Administration and training 400 Time Off (Vacation, Sick Leave, Compensation time, Holiday) FREQUENCY & QUALITATIVE STANDARDS I0 Athletic Field Maintenance 10- (00-19) Ball Fields Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X X 10-0I Backstops&fencing - check and repair, replace X X 10-02 Benches and bleachers—check repair, replace * X X 10-03 Bench and bleacher pads repair * X X 10-04 Infield and outfield— repair and reconstruct * X X 10-05 Infield—fine drag, line and rake * X 10-06 Infield—add surface mix and deep grade X X 10-07 Infield— repair bases, batters box and pitchers mound * X X I 0-08 Baseline cup— repair baseline cup edge, re-cut edge * X X 10-09 Bases and plates—check repair and replace * X 10-10 Electrical systems—check and repair X 10-I I Outfields—re-seed, aerate, repair, fertilize * X X 10-12 Outfields—cutting, spot repair X 10-13 Baseball fields - Other INDICATES BELOW MAINTENANCE STANDARD I0 Athletic Field Maintenance I 0— (20-39) Soccer Fields Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X X I 0-20 Soccer fields—lining and general maintenance * X X I 0-21 Soccer fields—repair, re-grade and reconstruct X I 0-22 Soccer fields—aerate, over seed,water, fertilizing * X X I 0-23 Soccer fields—cutting, spot weed control X I 0-24 Soccer goals—New goal installation * X I0-25 Soccer goal - removal X X I 0-26 Soccer goals—minor repair, and construct X X 10-27 Soccer goals—re-painting X 10-28 Soccer - Other X X I 0-29 Turf cutting and string trimming X X X 10-30 Garbage Collection INDICATES BELOW MAINTENANCE STANDARD 20 Walkways, Road/parking lots and Trail maintenance 20-(0 I-I 9)Trails, parking lots and roadways, Walkways Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 20-01 Surface -check and repair trail surface * X 20-02 Surface—Seal Black top surface X 20-03 Surface— new installation X 20-04 Surface— paint lines * X 20-05 Signage— installation of new signs X 20-06 Signage— repair of signs X 20-07 Signage— removal of signs X 20-08 Edge — maintain buffer edge for trail * X X 20-09 Sight line— removal of tree or bush obstructions X 20-10 Other— installation of parking or roadway pylons X 20-11 Litter control/trash pick up * X 20-12 Gravel installation 20-13 Other INDICATES BELOW MAINTENANCE STANDARD 30 Court Games (basketball, Tennis) 30-(01-19)Basketball courts Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 30-01 Surface—Check and repair surface X 30-02 Surface—Seal black top surface X 30-03 Surface— new installation X 30-04 Surface— paint court lines X 30-05 Hoop—repair hoop X 30-06 Hoop/backboard— replace hoop/backboard X 30-07 Hoop—installation of new standard& hoop X 30-08 Net—replace netting X 30-09 Net—installation of new netting X 30-10 Standard—repair, painting X 30-I 1 Lights 30-12 Other 30-(20-39)Tennis courts Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 30-20 Surface— check and repair surface X 30-21 Surface—SeaU paint surface X 30-22 Surface— new installation X 30-23 Surface— paint court lines X 30-24 Net— repair X X 30-25 Net—replace X 30-26 Net—installation of new net X 30-27 Fencing— check and repair X 30-28 Fencing— replacement X 30-29 Fencing— installation of new X 30-30 Other 40 Playground and play Area Maintenance & Inspections 40-(01-39)Playground & play area/ skate Park Daily Weekly Monthly Seasonal Annual As ID Item/ Task needed X 40- Site Inspections—complete visual site 01 Inspections completed * X 40- Surface- repair or replace surface materials 02 X 40- Surface-installation of new or additional 03 surface materials X 40- Surface-removal of surface materials 04 X 40- Surface - Other 05 X 40- Drainage— repair drainage areas 06 X 40- Drainage—grade or re-grade drainage 07 areas X 40- Equipment—safety inspections completed 08 * X 40- Equipment—minor equipment repairs 09 X 40- Equipment—installation of new equipment 10 X 40- Equipment—removal of equipment II X 40- Equipment- re-painting of equipment 12 X 40- Equipment—other 13 X 40- Litter control /trash 14 X 40- Other 15 INDICATES BELOW MAINTENANCE STANDARD 50 Picnic & Shelter Area Maintenance 50-(01-10) Picnic Area and Shelter Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X X 50-0 I Site Inspections— complete visual site Inspections completed * X 50-02 Re-painting of shelter * X 50-03 Roofing & rafters repairs * X 50-04 Trash bins repaired or replaced * X 50-05 Trash and litter control X 50-06 New construction of shelter X 50-07 Installation of picnic tables X 50-08 Repair of picnic tables X 50-09 Electric repair X 50-10 Other INDICATES BELOW MAINTENANCE STANDARD 60 Miscellaneous Facility I Building Maintenance 60— (0I-20) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 60-01 Painting of exterior X 60-02 General maintenance X 60-03 Repair of windows or doors X 60-04 Electrical X 60-05 Sewer X X 60-06 Heating X X 60-07 Air conditioner X 60-08 Plumbing X 60-09 Miscellaneous repairs X 60-10 Equipment repair X 60-11 Painting interior X 60-12 Other 70 Turf Maintenance 70 (0I-20) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 70-0I Grass cutting (once every 5 working days) X X 70-02 Reseeding/ over seeding * X X 70-03 Spot treatment of bare spots * X X 70-04 Weed control X 70-05 Fertilize - contractor X 70-06 Aerate turf areas * X X X 70-07 Watering X 70-08 Spot Sod X 70-09 New Seeding X 70-10 Pesticide - contractor 70-I I Rolling * 70-I2 Other INDICATES BELOW MAINTENANCE STANDARD 80 Tree, Shrub and Beautification Maintenance 80 (01-20) Daily Weekly Monthly Seasonal Annual As ID Item/ Task needed X 80-01 New planting * X 80-02 Trimming * X X 80-03 Pruning * X 80-04 Removal * X 80-05 Fertilize - Contractor X X X 80-06 Watering * X X 80-07 Weed control * X 80-08 Mulching/ Edging * X 80-09 Pesticide - Contractor X 80-10 Other INDICATES BELOW MAINTENANCE STANDARD 90 Open green space & water-way maintenance (non-turf) 90 — (0I-20) Daily Weekly Monthly Seasonal Annual As ID Item/ Task needed X X 90-01 Burns * X 90-02 Cut out X 90-03 Shore line maintenance * X 90-04 Repair X X 90-05 Drainage and wash out areas * X X 90-06 Restoration plantings * X 90-07 String trimming 90-08 Blowing 90-09 Other INDICATES BELOW MAINTENANCE STANDARD 100 Vehicle and Equipment maintenance Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 100 General maintenance X 101 Emergency Repair X 102 Schedule routine repairs X 103 Sharpening X X 104 Part Replacements X 105 Other 200 Cross Department Support (Public Works, Engineering, Admin, Police) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 200 City wide events (decorations, etc) X 201 Street support X 202 Water support X 203 Sewer Support X 204 Police support X 205 Non —city departments X 206 Administration X 207 City Council X 208 Other t r 300 Administration and training Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 300 In house orientation /trainings X 301 In house workshop X 302 Off site Local trainings X 303 Off site Regional trainings X 304 Off site State conferences X 305 Staff meetings X 306 City-wide meetings X 307 Educational 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 400 Vacation X 401 Sick Leave X 402 Holiday X 403 Compensation Time X 404 Over time 405 Other I Personnel standards Man HOURS Daily Weekly Monthly Seasonal Annual Below Item/Task current level 2646 * 10 Athletic Field Maintenance Ball Field & Soccer 383 20 Walk, Road and Trail maintenance 0 30 Court Games (basketball, Tennis 986 * 40 Play Area Maintenance & Inspections Playgrounds, skate park) 176 * 50 Picnic & Shelter Area Maintenance 174 60 Miscellaneous Facility/ Building Maintenance 2080 * 70 Turf Maintenance 1312 * 80 Tree, Shrub and Beautification Maintenance 384 90 Open green space & water-way maintenance (non-turf) 840 100 Vehicle and Equipment maintenance 1 777 200 Cross Department support (Public Works, Engineering, Admin, Police) 1564 300 Administration and training 1638 400 Time Off (Vacation, Sick Leave, Compensation time, Holiday) Includes Accrual Time 13960 TOTAL f- Average of personal hours impacts monthly Item/ Task Jan Feb Marc April May June July Aug Sept Oct Nov Dec h Athletic Field Maintenance 865 865 865 865 132 132 132 Ball Field &Soccer Walk, Road and Trail 40 40 61 61 61 40 40 40 maintenance Court Games (basketball,0 0 0 0 0 0 0 0 0 0 0 0 Tennis Play Area Maintenance & 123 123 123 123 123 123 123 123 Inspections (Playgrounds, skate park) Picnic &Shelter Area 22 22 22 22 22 22 22 22 Maintenance Miscellaneous Facility/ 15 15 15 15 15 15 15 15 15 15 15 15 Building Maintenance Turf Maintenance 430 206 206 246 246 430 - 318 Tree, Shrub and Beautification 98 263 291 123 123 123 154 Maintenance Open green space& water- 184 120 way maintenance (non-turf) Vehicle and Equipment 29 95 85 95 85 95 85 95 39 29 maintenance Cross Department support 417 417 _ 209 25 25 25 25 208 417 Public Works, Engineering, Admin, Police) Administration and training 130 130 130 130 130 130 130 130 130 130 130 130 Time Off(Vacation, Sick 60 60 60 60 60 60 60 60 60 60 60 60 Leave, Compensation time, Holiday) Includes Accrual Time 622 622 627 1998 1769 1868 1755 1032 1265 1114 637 651 TOTAL = 13,960 hours The average of personal hours is based on current personal and support from Public Works in the peak season for specific responsibilities. Administration Training and Time off indicates an average based on the accrual time possible. 11 CURRENT INVENTORY OF CURRENT PARKS Acreage Inventory includes general turf, trees, shrub areas, walkways, park trails, and athletic fields. Gross Acreage of current City owned Parks is 47.3 acres New Park locations with development in progress for FY 2003-2004 (some open of these areas are be maintained as open areas) Canonball Estates, Rivers Edge, Sunflower, Fox Hills, The Highlands. Windett Ridge, Heartland Circle, Country Hills, Kylyns Ridge, West Hydraulic-67.2 acres In addition to the park areas there is approximately 5 additional acres that Parks Department maintains with turf care and general outside maintenance (City Hall, Library, Public works, etc) TOTAL ACREAGES 119.5 Additionally to the gross acreage of City maintained areas the following is the current inventory of athletic fields, playgrounds and park amenities. 4 Basketball Courts 0 Tennis Courts (School Owned) 19 Picnic Shelters, benches & tables 1 Fountain 6 Buildings (City & Recreation) 8 Playgrounds / Play areas t 3 Bike Racks 3 Fence Areas 9 Garbage cans 2 Flag Poles 2 Planters / Gardens 2 Parking Lots 1 Monument Wall 2 Ponds (area surrounding is maintained) 6 Ball Fields 6 Backstop fencing 6 Home Run Fence Score Board 12 Player benches 2 Dug Outs 10 Soccer Fields & Pair of Goals Soccer Shed I Skate Park I Sand Volleyball Court Open greenway / water way / creek corridors / currently not maintained SUMMARY In order to maintain the current level of parks, open areas, and overall maintenance, we need to define the expense associated with maintaining per acre of property. Following is based on 2003-2004 fiscal budget for Parks. Salaries (Full time, Part time, Overtime and benefits) 252,639 Current For FY 03-04/ 4 full time and 4 part time Contractual 7,500 Sub total 260,139 TOTAL ACREAGES 119.5 = $2,176.90 per acre General Equipment 6,750 TOTAL ACREAGES 119.5 = $56.49 per acre Capital Expenses for repair, and replacements 77,450 TOTAL ACREAGES 119.5 = $648.12 per acre Infra-structure & Operational supplies 55,150 TOTAL ACREAGES 119.5 = 461.50 per acre In using the break downs above, a conclusion could be drawn for every 15-20 acres of new park development would require a new full time staff/ maintenance level I, and an additional 1000 in general equipment, $10,000 in Capital Equipment, and $6,500 in operational supplies The variable for this summary will be the impact of specialty equipment and replacement equipment. An example of impact with new would be as follows: MPI Neighborhood Parks 76.I acres Regional Park 56.0 acres TOTAL 132.1 The annual impact for this new development would be 6.6 additional staff(4 full time and 4 part time) $7,457 for general equipment, $85,552 for Capital Equipment, $60,918 for Operational and infra-structure supplies. 11.I 902 Game Farm Road Yorkville, Illinois 60560-2105 630-553-4354 January 24, 2003 Dear Tony, The Yorkville Public Library would like the Development Fees to increase to help provide with the following: 1. Books, CD's, Videos, Audio Cassettes and Magazines 2. Technology 3. Building Expansion Sincerely, Library Director w r 1 i I rte_ 1" 1"111902Ga902GameFarmRoadIYorkville, Illinois 60560-2105 a, - 630-553-4354 January 27, 2003 Dear Tony, The Yorkville Public Library would like the Development Fees to increase to help provide with the following: 1. Books, CD's, Videos and Audio Cassettes We are currently spending 8% of our budget for these items. We anticipate 100% increase to provide items for the additional space, and needs of the growing number of patrons we serve. 2. Technology We are currently spending 6% of our budget on automation /Technology. We will need to increase this line item to100% 3. Building Expansion Estimated cost for expansion - five million Building expansion for 26,185 sq. ft. existing building square footage is 4,439) Population served 30,000 over the next 30 years Sincerely, Library Director f/ 04/10/03 10:18 $630 221 1220 WILLIAMS ASSOC. 0002/005 WILLIAMS ARCHITECTS 10 April 2003• ARCHITECTS, PLANNERS United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 UNITED CITY.OF YORKVILLE MUNICIPAL FACILITIES MASTER PLAN PROFESSIONAL SERVICES PROPOSAL SUMMARIES I. PLANNING GOALS We understand that the United City of Yorkville has identified that due to the current and ongoing growth of the Community, it is expectedthat expanded and improved municipal facilities will be necessary. Furthermore, the City seeks to provide these facilities in'a well planned and orderly manner so as to minimize,the costs, provide prudent financial planning, and maintain and even improve the quality of the services•provided to the Citizens of Yorkville. II. PROCESS A Williams Architects and its consultants shall work closely with city Staff throughout this Project. B Williams Architects shall work directly with the City Council, as data is developed and major decisions are to be made. C Review available existing data to understand the plans,,growth, needs and expectations of the community. D Investigate the likely growth of each of the City's Departments: 1. City offices(including Administration, Finance, Clerk, Community Development) 2. Police Department 3. Public Works 4. Recreation E Determine the likely facility needs to meet the City's predicted 20 year and ultimate build-out service population. F Review each of the Department's future sites as identified by the City. G Investigate the required budgets to provide each of the.proposed facilities. H Provide timetables to plan and build each facility along with the recommended project start-up, based on growth, (i.e. population "trigger points" for each facility). I Work with the City Council to summarize the decisions,finalize this plan to map out the future of the municipal facilities and present it to the public. J Collect, organize and assemble the data and documents into a notebook for use by the City. III. SCHEDULE Williams Associates Architects, Ltd. 450 East Gundersen Drive Carol Stream, IL 60188 Phone 630-221-1212 Fax 630.221.1220 Williams-Architects.com 04/10/03 10:19 2Y630 221 1220 WILLIAMS ASSOC. 21003/005 United City of Yorkville/Municipal building Development Plan/ 13 March 2003 Page 2 A The expected completion date for the Plan is difficult to predict due to: 1. The availability of critical data that is currently,being developed. 2. The consensus building that this is crucial to the major,decisions that are integral to this Plan. B The expected durations for work by Williams Architects and its consultants are as follows: 1. Review and assemble existing data 1 month 2. Investigate the growth of the Departments 1 month 3. Determine the likely facility space needs 1 '/2 months 4. Estimate facility project budgets Y/z month 5. Provide timetables and recommendations 1/2 month 6. Assemble final planning notebook 1 month Total 5 '/2 Months C The 5-6 months indicated above includes time for workshops with the City Council, however, if any additional investigative work or meetings will be required, the completion date will be changed. IV. FEES& COSTS A. SERVICES: 1. We have included: a. 12 meetings with City Staff. b. Three meetings with the City Council/ Public. c. Staff growth projections for all listed departments. d. Space programs for each of the facilities. e. Project budgeting for 4 facilities. f. Assembly of all relevant documents into a well organized Master Plan Book. g. Assistance from the following consultants: Maintenance Facilities Consultants, A nationally recognized expert in assessing the growth and needs of the Public Works Facilities.' Charles A. Gruber Consulting An expert planner for Police Department Services and Employee Projections. Williams Development Experts in cost estimating, scheduling and phasing the construction of public projects. h. The Williams Architects Team shall continue to have Mark Bushhouse as Principal in charge of this.work and he shall be integrally included throughout this Project. 2. We have excluded: (These can be added at additional cost if requested by the City) a. Investigation of the condition of any existing building or site. b. Selection of the sites for the City facilities. c. All drawing and design work. 1 WILUAMS ARCHITECTS 450 East Gunderson Drive Carol Stream,IL 601611 Phone 630.221.1212 Fax 630-221.1220 Williams-Architects.com I04/10/03 10:19 '$`630 221 1220 WILLIAMS ASSOC. 0004/005 United City of Yorkville /Municipal building Development Plan / 13 March 2003 Page 3 d. Assistance with community surveys and referendums. e. Additional meetings with Staff and City Council /Public f. Additional site investigations. g. Any other consultants beyond these listed above. h. Assistance, meetings or.planning for the library, school districts, county or other government agencies. i. A financial Performa to estimate the net profitability of a Recreation Center. j. Touring.other municipal facilities. 3. Information and services to be provided by the City' a. Soil Borings and reports. b. Surveys. c. Selection of sites. d. All environmental investigations. e. City land usage plan (comprehensive land use plan) f. City population growth projections — overall and by zone. g. Information, growth and near term expectations for city staff. h. City goals for the services and responsibilities for each of the City's Departments. i. City staff organized and focused on this project with a single City representative to oversee our work and coordinate the City's efforts, j. City population projects; past, current, 20 years and ultimate build-out. k. Complete list and organizational chart(s) for all City employees. I, Equipment inventories. m. Financial planning to fund these future projects. B, FEES. We propose to provide our services and those of our consultants on an hourly basis for the services listed above not to exceed $42,000 from the rate table below: (Our consultant's billing rates are not included in the Rate Table below, but are generally comparable to ours). If the city chooses to prepay all of our fee we shall reduce our maximum fee to $40,000. RATE TABLE Principal 150.00/Hour Principal 140.00/Hour Principal 111.00/Hour Senior Associate 105.00/Hour Associate/ Project Manager 95.00/Hour Project Coordinator- 1 84.00/Hour Project Coordinator 2 76.00/Hour Project Coordinator- 3 69.00/Hour Technician - 1 65.00/Hour Technician - 2 55.00/Hour Technician - 3 47.00/Hour Construction Administrator- 1 105.00/Hour Construction Administrator-2 95.00/Hour Estimator 100.00/Hour Accounting 69.00/Hour Administrative 69.00/Hour Firn WILLIAMS ARCHITECTS 450 East Gunderson Drlva Carol•Stream,IL 60188 Phone 630-221-1212 Fax 630-221-1220 Williams-Architects,com 04/10/03 10:19 $8a0 221 1220 WILLIAMS ASSOC. 0005/005 United City of Yorkville / Municipal building Development Plan / 13 March 2003 Page 4 Secretarial ' 54.00/Hour Clerical 47.00/Hour Junior Draftsman ' 30.00/Hour In addition to our professional fees we shall also invoice the City for any reimbursable expenses (travel, printing, photography, project supplies, facsimiles, mail, etc.) times a 1.15 multiplier. We estimate this could be in the range of$6,000- $8,000. We shall invoice the City on a monthly basis for the work performed in the prior month. Payment is to be in compliance with the Illinois Prompt Payment Act. V. CONCLUSION If the City accepts this proposal, please sign below and return copy to our offices. Thank you again for his wonderful opportunity to assist the City. Cordially, P0a _i" ../.04. Mark S. Bushhouse, AIA Principal Xc: Michael T. Williams /Williams Architects Thomas M. Tristano/Williams Development The United City of Yorkville hereby accepts the terms and conditions of this proposal and authorizes Williams Architects to begin their services immediately. Authorized Signature Date M:\Busdev\2003\Municipal\Multi-PurposeWorkville\Yorkville Municipal Facilities Master Plan FT WILLIAMS ARCHITECTS 450 East Gundersen Drive Carol Stream, IL 60188' Phone 850-221-1212 Fax 650-221-1220 Wllllams-Archltects.com 1 04/10/03 10:18 27630 221 1220 WILLIAMS ASSOC. 01001/005 WILLIAMSFirrrARCHITECTS ARCHITECTS PLANNERS 450 East Gundersen Drive Carol Stream, Illinois 60188 Phone 630-221-1212 Fax 630-221-1220 Williams-Architects.com TRANSMITTAL LETTER PROJECT: Municipal Facilities Master Plan PROJECT NO.: 2003-625' DATE: 10 April, 2003 TO: United City of Yorkville 800 Game Farm Road If enclosures are not as noted, please inform Yorkville, Illinois 60560 us immediately. 1 If checked below, please: ATTN: Tony Graff, City Administrator Acknowledge receipt of enclosures FAX NO.: (630)553-7575 Return enclosures to us FROM: Mark Bushhouse, Principal (DD;630-344-1021) WE TRANSMIT: Regular Mail herewith Via advanced fax copy Fax only of Pages: 5 In accordance with your request Under separate cover via: FOR YOUR: Approval 14 Distribution to parties D Information Review and comment Record k., Signature &return to this office Use THE FOLLOWING: ACTION COPIES DATEDESCRIPTION CODE 1 10 Apr 03 Municipal Facilities Master Plan Proposal D ACTION A. Action indicated on item transmitted. C. For signature and forwarding as noted below under REMARKS CODE B. No action required.D. See REMARKS below REMARKS: Tony, I hope this is what you're looking for. We are looking forward to starting this project with you and your staff, COPIES TO: (With Enclosures) I Williams Associates Architects, Ltd. Mike Williams/Williams Architects Ci Tom Tristano/Williams Development