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Administration Packet 2003 10-09-03 C/p` o United City of Yorkville County Seat of Kendall County ESTI% 1836 800 Game Farm Road U) Yorkville, Illinois 60560 �� Q Phone:630-553-4350 Fax:630-553-7575 `ELLE AGENDA ADMINISTRATION COMMITTEE MEETING THURSDAY, October 9, 2003 6:30 P.M. CITY CONFERENCE ROOM Revised: 10/8/03 Presentation: 1. Employee Assistance Program Coordinator Old Business: 1. Minutes for Approval/Correction: August 14, 2003 2. Review Grand Reserve Impact Request for Parks & Recreation - Administrative Assistant 3. Review of Grant Status Spreadsheet 4. Review Planning Coordinator's Fees Spreadsheet - Update 5. Review Revised Internship Manual 6. Review Water Billing Accounts Due Report - Update 7. Water Billing Software - Update 8. Accounting Software - Update 9. Web Site Status/Training - Update 10. Review Revised Project Financial Tracking Worksheet - Update 11. Discuss City Vehicle Policy 12. Recruiting Meeting Transcribers - Update 13. Status of Interviewing, Hiring Part-time Receptionist 14. Hire Part-time Secretary for City Council 15. Status of Employee Daily Task Log 16. Labor Attorney's Recommendation Concerning Employee Suggestion Box Page 2 Administration Committee Agenda October 9, 2003 Old Business (con't): 17. Organizational Chart a. Request for a Work Session Regarding Staffing 18. Employee Manual New Business: 1. Review Employee's Current Vacation/Sick/Comp Analysis Spreadsheet 2. Review all Issued and Pending Change Orders for Renovation of City Hall/Police Building 3. Policy Regarding Disposing of City Property 4. Review Procedures for Approving Invoices 5. Handicapped Access to City Public Buildings 6. Establish Procedures for Council's Review of Detail Board Report 7. Funding for Library Building Expansion Project 8. Checking Account for Clerk's Office to Record Documents 9. Tuition Reimbursement Additional Business: Q i , United City of Yorkville EST. 1836 County Seat of Kendall County 800 Game Farm Road ��- V) Yorkville, Illinois 60560 O h r's _ O Phone:630-553-4350 �� ke� ow v� Fax:630-553-7575 it.LE ‘v AGENDA ADMINISTRATION COMMITTEE MEETING THURSDAY, October 9, 2003 6:30 P.M. CITY CONFERENCE ROOM Presentation: 1. Employee Assistance Program Coordinator Old Business: 1. Minutes for Approval/Correction: August 14, 2003 2. Review Grand Reserve Impact Request for Parks & Recreation - Administrative Assistant 3. Review of Grant Status Spreadsheet 4. Review Planning Coordinator's Fees Spreadsheet - Update 5. Review Revised Internship Manual 6. Review Water Billing Accounts Due Report - Update 7. Water Billing Software - Update 8. Accounting Software - Update 9. Web Site Status/Training - Update 10. Review Revised Project Financial Tracking Worksheet - Update 11. Discuss City Vehicle Policy 12. Recruiting Meeting Transcribers - Update 13. Status of Interviewing, Hiring Part-time Receptionist 14. Hire Part-time Secretary for City Council 15. Status of Employee Daily Task Log 16. Labor Attorney's Recommendation Concerning Employee Suggestion Box Page 2 Administration Committee Agenda October 9, 2003 Old Business (con't): 17. Organizational Chart a. Request for a Work Session Regarding Staffing New Business: 1. Review Employee's Current Vacation/Sick/Comp Analysis Spreadsheet 2. Review all Issued and Pending Change Orders for Renovation of City Hall/Police Building 3. Policy Regarding Disposing of City Property 4. Review Procedures for Approving Invoices 5. Handicapped Access to City Public Buildings 6. Establish Procedures for Council's Review of Detail Board Report 7. Funding for Library Building Expansion Project 8. Checking Account for Clerk's Office to Record Documents 9. Tuition Reimbursement Additional Business: UNITED CITY OF YORKVILLE Memo To: Administration Committee From: Tony Graff, City Administrator CC: Mayor Prochaska & Department Heads Date: 10/7/03 Re: Adm. Committee Meeting 10/9/03 This is in response from the memo Liz D'Anna received from Chairperson Rose Spears dated October 2,2003 with the attached agenda for the upcoming administration meeting on 10/9/03 for communication purposes and information. I have prepared my responses for all items that were marked action required for Tony and all staff I directly supervise. 1. Minutes for Approval/Corrections: July August September(Jackie) 2. Review Planning Coordinator's Fees Spreadsheet—Update(Bill Powell) The task has not been completed. • I will assist Treasurer Powell with coordination for him to observe the Planning Coordinator Kurtzman's performance working with developers. 3. Water Billing Accounts Due—Update(Judy) • Judy will provide the normal water utility billing report for evaluation purposes by the committee. 4. Water Billing Software—Update(Judy) • Traci will provide an update in regards to her letter to the accounting vendor MSI and she will provide an update about the water utility billing concerns raised by Judy. 5. Accounting Software—(Kim) • Traci will provide an update and status about training accounting personnel and Kim's concerns. 6. Web Site Update(Tony) 1 • The web site is operating www.yorkville.il.us. As mentioned before, an overview for Department Heads was completed last month. Training was completed with Liz to keep the Clerk's information on the web site fresh. The agenda and newly approved minutes will be added to the site as approved. We still have Traci, Liz, Molly, and Department Heads working on updates when time allows, hopefully after the remodeling and adequate staffing is hired for replacement position we should be able to keep the site fresh with updated information. I believe within the next 90 days we should have a procedure in place and identify task to assign personnel for web site maintenance. Note: The IDNR will provide the Glen Palmer Dam power point presentation as a link to be added to our site. Already contacted Andy and he will make the arrangements for this to happen. In addition, Weblinx will provide unlimited web site updates/changes, live monthly visits, performance reports, ongoing support and technical assistance. 7. Project Financial Tracing Worksheet—Update(Tony) • This request is still under review. 8. Discuss City Vehicle Policy(Committee)No information provided. • The current vehicle policy was adopted 12/08/2000 which addresses vehicle use for administration under Article IV. Procedures Index By Department — Section B. Administration. One suggestion would be to add language within this section outlining the fleet type use of city vehicles. (See attached policy) 9. Meeting Minute Recorders—Update(Jackie) • Jackie provided an updated memo for the committees review. 10. Employee Manual Status(Tony)—Presented at COW 10/7/03 11. Status of interviewing,hiring part-time receptionist Update(Tony) • The advertisement was placed in the Kendall County Record and I have reviewed the applications. Preparing to interview ten (10) applicants and provide typing test within the next two weeks. 12. Review of current Grants Status spreadsheet indicating grants applied for, brief description,amount of grant, City match, award/notification of date(Committee) • A revised spreadsheet including the police department was completed. 13. Hire part time secretary for City Council(committee) • No updated information provided for staff to review at this time. 14. Review revised Internship Manual—Update (Laura) • Page 2 • The Police Department did provide their information that needs to be added to the manual. 15. Status of Employee Daily Task Log(Tony) • The log sheet has been completed for the employees to use however, until the remodeling is completed I believe the data collection would be flawed because of the current disruption within the workplace. Furthermore, Laura finished her analysis that she will present to the committee and this might help with understanding the objective of this task. I know the data can be useful to verify the job functions the employees are conducting within their job descriptions, however the data collected still leaves assumption to draw conclusions for future request for hiring new employees or creating new positions. I strongly believe the administrative services needs additional employees in the area of Office Supervision, clerical help, adequate relief so employees can have lunch breaks,time for training, scheduled days off, emergency/sick leave and time for planning while keeping the quality of service at the current level. I am confident this is one of the main purposes for the daily log to provide a better understanding of the current functions being performed by the administrative staff but I need direction now to assist with office supervision and planning to prepare for the increased work load that the City will receive from the increased demand for services related to the increase in population and development requests...we are currently stressing our staff to their limits. Recommendation: I am recommending a work session between the office staff and two members of the committee to hear their concerns and recommendations. This work session can be done during lunch or at the end of the day. The employees' are requesting this work session to personally discuss the office environment and their immediate needs to address office operations. 16. Labor Attorney's recommendation concerning Employee Suggestion Box(Rose) • No information provided for review. NEW BUSINESS 1. Review Employee's Current Vacation/Sick/Comp Analysis (Traci) • Traci completed the analysis and is in the packet for your review. 2. Review all issued and pending change orders for renovation of City Hall/Police Bldg • Sgt. Diederich provided the copies for the committee's review and he will be available for any questions at the Adm. Committee meeting. • Page 3 3. Businesses operating from their homes ordinance(Attorney Kramer) • Attorney Kelly Kramer needs about 2-3 weeks to research information on how to regulate home businesses to update our ordinances. She should be able to provide a report to the Adm. Committee meeting in November. 4. Policy regarding disposing of City Property(Attorney Kramer) • Attorney Kramer is providing a verbal report at COW meeting on 10/7/03. 5. Review procedures for approving invoices (Traci) • Traci provided a copy of the purchase order policy for your review. Furthermore, the approval process for invoices is the responsibility of the Department Head to review, approve and code to the budget line item that is appropriate. This has been the practice for over 10+years. The accounting clerk then prepares the bill list and records the expenditure to the budget. 6. Handicapped Access to City Public Buildings(Committee) • No information provided for staff review. However, I did discuss this item with the Mayor and he agrees we need to review the current public buildings handicap accessibility. Bill Dettmer will provide a report for review and recommendation to improve accessibility, along with meeting the ADA requirements. We should be able to provide a report at the next Adm. Committee meeting with a plan and costs. 7. Review Grande Reserve Impact Request for Parks&Recreation(Tony) • Laura Brown has completed the time study analysis and has provided a report for the committee to review. The actual budget for all impacts to from Grande Reserve will be reviewed as a whole through the Revised FY03/04 Budget process which will include new revenue streams from the project and expenditures directly impacted from the Grande Reserve, such as: 2 new police officers November 2003, 1 new engineering technician March 2004, new administrative office staff,just to name a few new request besides Parks/Recreation's request. 8. Establish procedures for Council's review of Detail Board Report(Committee) • No information provided for review. • Page 4 Provena Health Employee Assistance Program What is an EAP The employee assistance movement began in the 1950's when the American Medical Association recognized alcoholism as a disease. Early employee alcohol programs were designed to identify troubled employees and get them to treatment. It was soon discovered that these programs had beneficial side effects for business which included, improved job performance and morale, decreased absenteeism, and decreased accidents and health care costs. From these early programs, EAPs were born. Provena Health EAP deals with all problems that might affect an employee, not just alcohol and drug related problems. It is noted that today, marital and family issues are the number one presenting problem that clients bring to the EAP. Mission Statement The mission of the Provena Health Employee Assistance Program (EAP) is to serve organizations by providing professional assistance when problems employees face affect their job performance or general well being. These problems include, but are not limited to: marital, family, financial, substance abuse/dependency, legal, grief, emotional and mental health issues, and stress related problems. Description of Seftinq Provena Health EAP has main offices in Elgin at Provena Saint Joseph Hospital's Occupational Health building and in Aurora at the Provena Mercy Center campus. In addition, the EAP has office space available in Yorkville, St. Charles, Huntley, Carpentersville and Naperville. Hours of Operation Day and evening appointments are available to accommodate all shifts. An EAP counselor is available for emergency situations 24 hours/day, 7 days/week. Clients Served Employees of contracted companies and their immediate family members are eligible for services through the EAP. EAP Core Activities • Management and supervisory consultations to respond to concerns about employee job performance and/or general well being • Management and supervisor trainings on how to identify troubled employees • Confidential assessment, brief counseling, and referrals to appropriate resources in the community • Follow up services for employees who use the EAP For more information about the Provena Health Employee Assistance Program, please call Susan Kinsman, EAP Director, at (630) 801-2599 PROVENA HEALTH EMPLOYEE ASSISTANCE PROGRAM SUMMARY OF SERVICES • Assessment and referral or short term counseling(1-3 or 1-5 session models available) • Individual, marital and family sessions are provided. Many issues can be addressed within the context of the EAP thus reducing the number of cases referred to outside resources that would require accessing insurance benefits. • Coordination of referrals with insurance administrators, community service providers, and/or private practitioners provided as necessary. • Supervisor Training includes instruction for supervisors in identifying and intervening with a troubled employee, utilizing the EAP as a management tool, and procedure for making referrals to the EAP. • Employee Orientations to acquaint the employees with the EAP and educate them on how to access services. • Crisis counseling and crisis intervention. A Provena Health EAP counselor will be available,by pager, 24 hours a day, 7 days a week. • Management reports provided semi-annually and include information on utilization of the EAP by company employees. • Twelve month follow up on all substance abuse cases including coordination with the designated treatment programs for support services. • Management and supervisory consultations available to respond to concerns about employee job performance and/or general well being. • Client satisfaction surveys offered to every client utilizing the EAP services. • Health Education and Wellness seminars provided at the Employer's request. Two hours of wellness programs are available per contract year. Additional hours of health education and wellness programs may be purchased at Provena Health EAP's then current fees for conducting said program. • Organizational Development consultation, assessment, intervention design and project management. Service provided at Provena Health EAP's then current fees. • Monthly supervisor newsletter and/or our new E-mail Newsletter • Seven office locations: Elgin, Carpentersville, St. Charles, Huntley,Yorkville, Aurora and Naperville. • Promotional materials include brochures,pocket cards, and posters printed in English and Spanish. • CISM: All EAP staff members are trained in Critical Incident Stress Management. • Bilingual EAP Counselor(English/Spanish) • Page 1 of 9 UNITED CITY OF YORKVILLE DRAFT ADMINISTRATION COMMITTEE MEETING THURSDAY, AUGUST 14, 2003 6:30 P.M. In Attendance: Alderwoman Spears— Chairman Alderwoman Burd Alderman Munns (arrived 7:00) City Treasurer Powell Mayor Art Prochaska City Administrator Graff Police Chief Martin Finance Director Pleckham OLD BUSINESS APPROVAL/CORRECTION OF MINUTES After a lengthy review of the minutes the following were approved with revisions; March 13, 2003, April 10, 2003, May 8, 2003 and June 12, 2003. REVIEW PLANNING COORDINATOR'S FEES SPREADSHEET The Committee reviewed the Development Coordinator's Monthly Report for July 2003. Alderwoman Spears noted that at a previous Administration Committee meeting it was discussed to clarify with the City Attorney if she could bill the city. Administrator Graff stated that Attorney Kramer clarified that if the administration hours are directly related to meeting with City staff, she can bill for these services. Any time working directly with developers will be charged to them. Out of 49.75 total hours, 5.25 were administration. The Committee will review this report monthly. Treasurer Powell asked if he could observe a meeting between developers and the Development Coordinator Anna Kurtzman sometime in October. Administrator Graff stated he would arrange this. WATER BILLING ACCOUNTS DUE—UPDATE a. MONTHLY BILLING The Committee reviewed the accounts past due list. Alderwoman Spears asked what the procedure was for those residents that did not pickup their certified letter from the City. Administrator Graff stated that the accounts on the list that had not picked up their letter were still being billed however their meters were stuck and the bill was an estimate. The estimate is escalated to get their attention. As a side note, Mayor Prochaska reported an incident where a water heater broke in a vacant house and now the owner has a $1,000.00 water bill. The residents asked if there was a payment policy for a hardship such as this. The Committee discussed that the Yorkville-Bristol Sanitary District (YBSD) charge is based on the flow of water so a sizeable portion of the bill is the YBSD charge. The water went down the drain that does Page 2 of 9 not go into the sanitary sewer. The staff has discussed asking YBSD to waive their portion of the fee. Mayor Prochaska suggested developing a policy that if a resident can show it was an accident not negligence, the bill would be capped. Treasurer Powell suggested a fee of 50% of the bill or$500.00 whichever is less. Administrator Graff stated he would discuss a policy with Attorney Kramer. The Committee discussed contacting the resident regarding on a payment program and advising them that the City Attorney is looking at a policy regarding this which may be taken into consideration. The resident should also be advised to contact YBSD regarding their portion of the bill. b. YBSD ORDINANCE Treasurer Powell asked why the city was paying YBSD $50,000.00. Administrator Graff explained that the sanitary sewer connection fee was paying the fee. The City wants the area covered by the North Rob Roy Creek corridor in the city limits. The city is allowing developers to front their fees to be used toward the Facility Planning Area(FPA) expansion. Mayor Prochaska commented that he would like to see paragraph#3 on page 2 read "...that have the petitioned the DISTRICT and CITY for annexation...." He asked to have Attorney Kramer review the agreement. Alderwoman Spears asked if the city had to use YBSD's engineers. Administrator Graff stated that for the FPA the city needed to use YBSD's engineers. This item was sent to the August 19, 2003 Committee of the Whole (COW) meeting pending legal review. WATER BILLING/ACCOUNTING SOFTWARE - UPDATE Alderwoman Spears stated that she spoke with the staff about their concerns with the new water billing software. She was unable to reach Finance Director Pleckham so she asked them to address their concerns in a memo. Staff advised Alderwoman Spears that Finance Director Pleckham had addressed areas of concern in an August 5, 2003 memo to Richard Plese of Municipal Software, Inc. (MSI). They discussed some of the concerns noted such as the billing time frame, billing addresses, closing accounts, the number of screens needed to access an account, etc. Administrator Graff stated that these are not uncommon problems for a conversion and MSI is addressing the problems. Treasurer Powell noted that in response to Mrs. Pleckham's letter, MSI is providing 12 hours of training and rebating $1,200.00 software service agreement fee. The Committee discussed that the city received the upgraded 3.0 version of the software. This software was tested however Yorkville was one of the first to use it. The problems are version related. Alderwoman Spears asked if any cross training was being done by the staff and Mrs. Pleckham stated that was the goal. Page 3 of 9 Alderwoman Spears asked that the Committee continue to be updated. NEW ENTRY WAY SIGN Mayor Prochaska noted that the lettering has been made larger and the background has been lightened. He stated that the budget needed to be reviewed for sins and Mrs. Pleckham stated that $3,500.00 is in the budget for signs. The Committee approved ordering the signs. WEB SITE UPDATE Mrs. Pleckham stated that Andy Clemens from Weblinx has all the updates needed for the web site. The goal is to have it up and running by the end of the month. Alderwoman Burd commented that it has taken a long time to get this done. Mrs. Pleckham stated that the delay is due to the city's delay in getting the information to Mr. Clemens. The Committee discussed a T1 line, email for city personnel and elected officials, staff training, the tech plan and lap tops for the aldermen. Alderwoman Spears asked that the Committee be updated again next month. PROJECT FINANCIAL TRACKING WORKSHEET Treasurer Powell complimented the document saying it tells how much the city got paid however it does not indicate what percentage of the total has been collected. This information could be used for long range planning. If a percentage was known, a projection could be paid as to how much will be collected over a certain period of time. Administrator Graff stated that it may be possible to extract this information from an MSI report. Finance Director Pleckham stated she would check to see if the software could do this. This item will be brought back to the Committee in September. MEETING MINUTE RECORDERS—UPDATE Alderwoman Spears reported that City Clerk Milschewski researched minute taking procedures with other communities and a professional minute taking service. She also noted that minute takers are presently needed. The Committee discussed contacting journalism departments at nearby colleges to see if they would be interested in an intern program or if they knew of any students interested in taking minutes. Another suggestion was to approach individuals who have applied for other positions in the city to see if they would be interested. It was also suggested to check with Waubansee Community College's office career program. The Committee discussed increasing the pay of the minute takers from $30.00/2 hour meeting to $35.00/2 hour meeting; increasing the rate for the time over two hours from $12.50/hour to $17.50/hour and the transcription time will remain at $10.00/hour however it will based on the length of the meeting. Transcription time will be double the Page 4 of 9 meeting i.e. if a meeting is two hours long, the minute taker will get four hours of transcription time or$40.00. The Committee agreed to increase the pay. The recommended increase will be sent to the August 19, 2003 COW meeting for consideration. ADMINISTRATION OFFICE STAFF—UPDATE Administrator Graff reported that Mary Mizera has been temporarily working full-time as receptionist without any benefits. He stated that it is working well with her being full- time and he recommended that she be kept on as full-time. He stated that Mrs. Mizera is interested in the position full-time. Combining the two part-time salaries could support the position. He stated that he needed to have Finance Director Pleckham check out benefits and how to budget it. Alderwoman Spears stated that a few years ago benefits were $10,000.00 to $12,000.00/year for each full-time employee. Mayor Prochaska stated that in the past it has been hard to find people interested in part-time. Administrator Graff stated that the city's part-time receptionist position has been someone working Monday, Tuesday and 1/2 day Wednesday and the other working the remainder of Wednesday, Thursday and Friday. Alderwoman Spears noted that the Police Department just received quite a few applications for their part-time position and she did not feel filling this position would be a problem in this economy. The Committee also discussed changing the hours tow every day for 1/2 the day. Also discussed was the hiring of a Permit Clerk for the Building Dept. This person will be hired by Bill Dettmer to work the front desk at the lower level and to handle building permits. Mr. Dettmer has asked if the city would like to share the cost of this individual. Mayor Prochaska stated that he did not feel the Building Department and the city should share employees. Mr. Graff stated that the employee would be the Building Dept.'s employee however the city would help reimburse the cost. He explained to Mr. Dettmer that this would have to be negotiated in the ICCI contract with the city. Mayor Prochaska suggested having Mr. Dettmer submit a proposal for this. Alderwoman Spears stated that she would like to see the receptionist position stay as part-time. This would save the city money, which could be used toward another position. Alderwoman Burd was concerned that the city would loose Mrs. Mizera. Mr. Graff stated that she was aware that the full-time position was temporary and ultimately the city would need a full-time receptionist. He suggested that if the receptionist position is kept as part-time he suggested still having a part-time Office Assistant once Jennifer Woodrick goes full-time as Engineering Assistant. The Office Assistant would assist the Clerk's Office, City Collector and back up the receptionist desk. Alderwoman Spears suggested that the employees fill out a daily log for one month. These will be reviewed to see where work needs to be relocated. The Committee discussed advertising for the reception versus using the applicants from the Police Department. Mr. Graff stated that he spoke with Labor Attorney Rodgers who instructed him how to approach the PD applicants. Page 5 of 9 The Committee denied the request for a full-time receptionist and recommended that the part-time position be split mornings and afternoons to weekly. NEW BUSINESS OFFICE ETIQUETTE Alderman Munns noted that the voice message on the phones needs to be changed as a person no longer with the city recorded it. Also, Alderwoman Burd discussed the need for the staff to work on telephone etiquette. She stated that she has called City Hall and the person answering the phone has not stated her name. Administrator Graff stated he would discuss this with the staff. ORGANIZATIONAL CHART A draft of the chart was presented and the Committee reviewed it. However the Committee recommended that this item be brought back after the employees do a time study. This item will be brought back to the Committee in October. ADDITIONAL OLD BUSINESS OFFICE FURNITURE—RESULT OF BID OPENING Administrator Graff reported that the bids had been opened and the low bid was $55,163.11 from Rakow in Dundee, Illinois. The overall budget for furniture was $60,000.00 - $80,000.00. The bid was based on quantities needed and is not based on the city buying the furniture all at once. Some of the existing furniture will still be used and some will be used in other areas of the city such as Parks and Public Works. He estimated that 80% of the lower level will have new furniture however it may not all be bought at this time. Most of the furniture ordered is standard and should be available for about a year however workstations are more likely to change in that time period. The Committee recommended that the bid, not to exceed $55,163.11 be moved on to the August 19, 2003 COW meeting agenda. ROAD IMPROVEMENT PROGRAM—UPDATE The Public Works Committee approved this item. It is now time to get the financing in order. A total of$3.6 million is needed. $40,000 is needed for the Phase I— Engineering Design which when done will allow for a better overall estimate. The funds for Phase I are available in the city's General Fund Contingency. City Engineer Joe Wywrot will get a contract from Smith Engineering for the engineering to move forward. This item will move on to the September 2, 2003 COW pending the receipt of a contract from Smith Engineering and its review by the Public Works Committee. LAND CASH RECONCILIATION Page 6 of 9 Mrs. Pleckham reported that this item was an update from a previous meeting and she advised the Committee that she reconciled the Parks Land Cash funds through July. She went through the Budget Report and made sure that through the permit process each permit for each subdivision had the correct Land Cash allocated to it. ADDITIONAL NEW BUSINESS RESOLUTION—COUNCIL MEMBERS TELEPHONE/E-AMIL VOTE WHEN OUT OF TOWN OR ILL Alderwoman Spears reported that she spoke with City Attorney Dan Kramer regarding Council members voting when they are out-of-town or ill. He advised her that this can be done but a resolution has to be passed to authorize this. The absent Council member can call in their vote. Administrator Graff stated that there is a provision of the law that states that when the agenda goes out, the members who will be absent have to be identified on the agenda so the public knows the Council member won't be at the meeting. The Committee discussed how the phone-in vote will work. Mr. Graff will ask Attorney Kramer to draft a resolution and it will be brought back to the Committee in September. POLICY—EMPLOYEES ATTENDING OUT-OF-STATE MEETINGS/SEMINARS Alderwoman Spears reported that it has been recommended to have a policy for attending out-of-state meeting/seminar. The policy would direct the staff as to when and how out- of-state meetings can be attended. The policy would indicate that seminars should be attended at the nearest location. The Committee discussed different ideas to incorporate into the policy. Mr. Graff will draft a policy and it will be brought back to the Committee in September. REVIEW OF GRANT STATUS Alderwoman Spears asked for a spreadsheet showing the grants applied for, a brief description, the amount of the grant, the city match and the award notification date of grants applied for since the Grant Coordinator was hired in May 2003. Administrator Graff recommended that the date of application should also be included. Administrator Graff distributed a written report and stated that it takes several months to write a grant and apply. The Committee asked if a spreadsheet could be brought back to the Committee in September. REVIEW OF DEPARTMENT HEAD PERFORMANCE EVALUATION Alderwoman Spears reported that it was suggested to her that the entire City Council should review the Department Heard Evaluation Reviews before they are sealed. This had been done in the pas. Mayor Prochaska stated that this could be done at the next review process and before the budget is passed. The Committee discussed that the Council does not have any input into the review. Mayor Prochaska stated he did not have a problem with the Committee Chair for a particular department joining in the review or Page 7 of 9 helping with it. They also discussed each alderman giving the mayor a written evaluation for the department head before the evaluation. These would be discussed with the person being evaluated. Mayor Prochaska will remind the Council of this in January when he is preparing reviews. POLICY—PROCEDURES REGARDING NEW DEVELOPMENT PROCESS Alderwoman Burd recommended that it be required that developers submit all plans to the City Council such as the first plan submitted to the Plan Commission and subsequent changes. She stated that the Council should be able to see the progression of the development. The Committee discussed the development process and the legalities of the process. It was decided to discuss changing the development process with Attorney Kramer to verify if and how it could be changed. This item will be brought back to the Committee in September after discussing it with the City Attorney. GRANDE RESERVE BUDGET Administrator Graff stated that this was an informational item that will affect the budget. He went over the spreadsheet for the Grande Reserve Year One Budget Requests. The spread sheet was developed after he had discussions with the Mayor and department heads regarding what will be needed in the future due to the Grande Reserve annexation. His analysis found that Grande Reserve causes the city to need additional staff such as two police officers (Council already have voted on this), one engineering assistant, one engineering tech, one public work/streets employee and Park&recreation support staff. A Grande Reserve Year One Capital Budget Request spreadsheet was also developed which indicated the need for a pick-up truck for Engineering, a Ford Expedition for the Police Department and a dump truck with accessories for Public Works (already approved by the Council). $250,000.00 will be paid to the city 30 days after the annexation agreement is signed. This item will be back before the Committee during the revised budget in November and when the departments make the request to hire. REQUEST TO HIRE ENGINEERING ASSISTANT The Committee discussed how this position affected the budget in regards to added benefits. Also discussed was the salary range for the position. Alderwoman Spears noted that the last time this position was discussed the Committee felt that the salary range should start at $26,910.00 (the General Support Staff level) and not at the range suggested by the City Engineer. The Committee discussed the function of the position and how it will interact with others in the department. It was discussed that applicants will have to pass a typing test as well as a CAD ability test along with researching an appropriate CAD test. It was decided that the salary ranges need to be re-addressed. Page 8 of 9 It was agreed that the Engineering Assistant should be an entry-level position with the General Support Staff salary range of$26,910.00 to $41,400.00. RADIUM COMPLIANCE/WATER PROJECT ALTERNATE REVENUE BOND Finance Director Pleckham went over her August 12, 2003 memo outlining a timetable for the Alternate Revenue Bonds needed for the Radium Compliance Water Project. A $4.9 million debt certificate has already been issued and this is revenue bond is for the remaining $7.9 million needed to complete the project. The bonds need to be in place before awarding the next project bid, which should be done on October 28, 2003. There are two documents, the notice of intent and the authorizing ordinance, needed to move on to the Council for a vote. She also explained that there has to be a BINA hearing prior to the ordinance being voted on and the closing should be around November 10-17, 2003. Revenue stream for the bonds have already been identified. The Committee recommended that this time move on to the August 19, 2003 COW meeting. BRUELL STREET PUMP STATION BOND BANK ORDINANCE Finance Director Pleckham reported that the funding for the Bruell Street pump station will come from the Illinois Rural Bond Bank Pooled Financing Program. She went over her August 13, 2003 memo outlining the timetable for the bond ordinance. Applicants, for the program, including Yorkville, will be approved on August 21, 2003 and the city will know on August 22, 2003 if it has been approved. There is a pledge ordinance and bond ordinance that need to be approved by the Council, once the city is approved. The bonds are for a $2 million debt certificate and the funds for this bond are coming from sewer connection fees. This bond issue should save the city anywhere from $60,000.00 to $80,000.00. The Committee recommended that this item move on to the August 19, 2003 COW meeting. SNOW BIRD POLICY The Committee went over the 2002-2003 Snow Bird Policy and suggested a few corrections. Finance Director Pleckham noted that the Yorkville-Bristol Sanitary District (YBSD) fee will not be waived even though the water will be turned off. Treasurer Powell suggested having the form available on the website once it is approved. The Committee recommended that a corrected copy of the policy be sent to the August 19, 2003 COW meeting. ADDITIONAL BUSINESS Page 9 of 9 Sewer Backup Mayor Prochaska brought up a situation where a resident of Naden Court had a sewer backup. Insurance is not going to pay for the damages however a clog in a city sewer main caused the backup. He noted that historically the city has paid for damages however there is no policy addressing this. Director of Public Works Eric Dhuse has seen the damages and feel the resident is being reasonable. Mr. Dhuse called in Service Master to clean and this cost $1,400.00. This was paid for by the insurance. The resident is claiming an additional $5,500.00 in damages. Mayor Prochaska asked the Committee for permission to work with the resident to resolve the issue. The Committee agreed that Attorney Kramer should proceed with resolving the situation. Vehicle Policy Mayor Prochaska distributed a draft of a Vehicle Policy and asked the Committee to review it and discuss it at the next Committee meeting. Moser SSA Finance Director Pleckham reported that MPI's annexation agreement allows for a Special Service Area(SSA) and they are looking to do this. The resolution of intent will be discussed at the August 19, 2003 COW meeting. Executive Session for Discussing Former Personnel Alderwoman Burd requested an Executive Session in the future to discuss how a matter with a former employee was resolved. Mayor Prochaska stated he would verify with the City Attorney if this can be done and if not he would ask Attorney Kramer to do a confidential memo to the Council. Intern Evaluation Alderwoman Spears suggested having interns to the city evaluate the city, staff,etc. Mrs. Pleckham stated that Bart had to write a paper on his internship with the city and she stated that she would ask him for a copy for the Council. Suggestion Box Alderwoman Spears suggested a Suggestion Box for the staff to use. She felt that the Mayor and/or Council could read the suggestions. There was no further additional business so the meeting adjourned at 11:20 P.M. Minutes respectfully submitted by: Jackie Milschewski City Clerk YORKv1LLE li A PARRS& RECREATION Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep(a�aol.corn Administrative Office 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 To: Art Prochaska, Mayor From: Laura J. Brown, Executive Director Date: October 2,2003 Re: Administrative Assistant Position With the addition of the MPI development and the administrative fee assessed to MPI,each department was asked to anticipate the administrative impacts and growth impacts. Each department submitted these requests, with the anticipation that these needs would be addressed at mid-year adjustments, with the addition of the MPI administrative funds. Recently the City Council approved the addition of two police officers as result. Park and Recreation Department identified the need for an additional office support staff to assist with the current and future recreation planning; eliminate the cross over support from the Recreation Supervisor which will allow the Supervisor to perform their job related duties, expand the availability of customer service to the residents with the operation of the office hours at Beecher; assist with the day to day operation of the office; and perform duties that are currently not being attend to because of a lack of time and manpower. As requested by the Administration Committee, all new positions should be explained through the use of a time management study. As a result, a time management study was conducted for the Recreation Administrative Assistant. However, the study does not fully identify the duties that are being performed by other staff or not being done at all because of the manpower availability. The time study only addresses time currently allocated to perform job functions. In order to fully address the need for additional staff, the functions not being performed because of limitation of manpower availability must also be included. The following are the types of extra's being covered by other staff in addition to their job responsibilities or not being accomplished at all. ■ Every week the Recreation Department conducts cross-over support between the Administrative Assistant and the Recreation Supervisor or Superintendent to maintain the operation hours of the office and the availability for the residents. The Recreation Supervisor or Superintendent of Recreation are required to cover the office for 1/2 day on Wednesday and 1/2 day on Saturdays, to allow for the Administrative Assistant to work within their 40 hour work week. This has often become difficult with job responsibilities, programs, vacations, and simple time off requests. Current hours of operation for registration and resident availability Monday 8:00—12:00/1:00—4:00 8hr Tuesdays 8:00-12:00/1:00-4:00 8 hr Wednesdays 8:00—12:00/1:00—7:00 10 hr Thursdays 8:00—12:00/1:00—4:00 8 hr Fridays 8:00— 12:00/1:00—4:00 8 hr Saturdays 9:00—12:00 3 hr 45 hrs (5 hours minimally being covered by non-office related staff) • The Recreation Staff often work long hours and weekends to supervise or implement the recreation programs in the schools, parks or other locations. The responsibility of maintaining the office at Beecher every other weekend and during vacations, takes away from their main job responsibility of the implementation and supervision of the recreation programs. If recreation staff have meetings or programs during this time the Office will be closed to allow for them to complete their jobs. • All park and recreation staff performs all their own typing, mail merges, collating, copying, miscellaneous office work and assists with the entering of registrations into the computer because of time limitations. Support from an office staff would allow for staff to conduct meetings, and planning for recreation programs and coordination of facilities in the community without the responsibility of covering the office. • There is no coverage for office related duties during vacations, illness, or peek seasons. The recreation staff must stop their current job responsibilities to perform the daily duties of the office which includes, customer service, receiving phone calls, sorting mail, receiving and entering registrations, completing daily deposits, coordinating the weekly payroll, completing the bills list, completing the copying and disseminating of program information to instructors,etc. • The Recreation Department receives approximately 500 program registrations each quarter for the more than 110 programs/classes conducted. These registrations need to be entered into the computer, revenue processed, rosters produced, and numbers reports reviewed and printed out daily. With the growth of the department and the community the registrations will increase. With the addition of an office support staff, the workload would be distributed between two staff, and free up the responsibilities of the recreation staff to perform their job functions. Proposed office hours with additional staff and changes in responsibilities Monday 8:00—5:00 9.0 Tuesdays 8:00—5:00 9.0 Wednesdays 8:00-7:00 11.0 (each staff will rotate coverage for late hours) Thursdays 8:00—5:00 9.0 Fridays 8:00—5:00 9.0 Saturdays 9:00—1:00 4.0 (each staff will rotate coverage) 51 hrs Additional hours available, maintain the office during lunch hour and Saturdays, and have coverage during time off. SUMMARY The Park and Recreation Department currently has one office staff to support all the functions of the department. Professional staff are being asked to perform responsibilities in addition to their day to day job functions in order to maintain the operation of the office and department. Some of the needs of the department are currently not being addressed because of the time limitations of one person. The current Administrative Assistant is extremely capable, but the limitations and job needs are limiting her success, there are to many functions for one person. In addition the Recreation staff is being affected by the ability to perform their job functions,because of covering the day to day operations of the office. An increase in office staff would enable the recreation staff to focus 100%of their attention to their jobs, provide the extra support need to perform the established workloads of the office and to complete the projects that have been left unattended because of time limitations. Some of these projects include;completing an office procedures manual and documentation,follow up calls to residents for program information, quicker handling of registrations and program revenues,support for the park and recreation staff for typing,proof reading,completing the payment of bills, support with the management of the computers and network system,following up with vendors for building related repairs,organizing the developers files,assisting with getting park and recreation weekly information to the Web developer and posted on the web site, completing miscellaneous program flyers, and general support for staff. REQUESTED MOTION: To proceed with the advertising and hiring of an administrative assistant!secretary with a hiring date of on or before December 1,2003. The additional salary needed will come from the MPI administrative impact funds already identified and will be reflective in the mid-year budget adjustments. WEEKLY SUMMARY TIME STUDY FOR:ADMINISTRATIVE ASSISTANT PERIOD OF STUDY 8119-9127103 Department: PARK AND RECREATION Weekly summary 1 2 3 4 5 6 9.0 12.5 12.75 16.25 18.25 17.25 I 0 Customer Service 5.75 5.25 7.0 8.75 6.25 6.5 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 0.75 9.75 5.75 6.25 6.75 5.0 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) 2.75 1.5 4.0 7.0 5.5 6.25 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 3.5 2.25 1.25 2.25 4.5 4.0 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) 1.25 .75 .25 1.0 0 .75 60 Supply and Equipment Ordering 2.75 2.25 4.0 2.75 2.0 2.0 70 Copying,general filing, preparing mailings, I.5 1.0 2.0 1.0 1.75 80 Meeting Attendance 2.75 1.75 3.0 2.75 3.25 2.0 90 Miscellaneous off site errands (bank deposits, currier functions) 1.0 1.0 1.0 2.0 2.0 x.100 Administrative Directed Responsibilities 1.75 1.25 1.25 4.5 2.75 (projects) 1.0 - - 200 Cross Department support 16.0 8.0 8.0 - 300 Education, Seminars,Workshops, Meetings and �Misc.training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) 41.75 56.25 50.25 52.50 52.25 55.5 Total Hours worked Time Study Summary The time study was complete for the job function of one person at 40 hours per week. The additional hours reflected are from the Recreation staff completing cross over functions. Week one reflects a time study (Tuesday through Saturday)which is a possible 31.5 hours. Consistently the recreation staff are covering 10-15 hours per week of office related functions that is taking them away from their job responsibilities. This Study does not address the need for additional staff based on the work or projects not being completed because of a lack of office support. Adminstr.assist..des FINAL 6-25-02 Yorkville Parks &Recreation Department Administrative Assistant-Recreation Job Description Department: Recreation Reports to: Superintendent of Recreation Status: Full Time; non-exempt Positions Supervised: • None Salary Schedule: Administrative Support Staff • Position Description Overview Under the direction of the Superintendent of Recreation,the Administrative Assistant administers and assists with the operations and activities of the recreation office. Duties consist of general office operations,but not limited to, office reception,program registration,rental of facilities, telephone reception, word processing, maintaining file system, payroll,and mail distribution The Administrative Assistant shall attend meetings, workshops and conferences assigned. Essential Job Functions 1. Oversee and organize computer registration for programs and rental of facilities, maintaining confidentiality of personal information received from patrons. 2. Prepare and deposit weekly program and rental revenues. 3. Records, prepares and balances deposits and registration fees in conjunction with the city accounting department. 4. Assist in monitoring and entering data for activities and programs using software. 5. Is responsible for rentals of the Beecher Community Building, Skate Park,Town Square Gazebo and other parks. 6. Prepares and updates computer calendar for rentals and programs needing facilities. 7. Assists in the training of new staff within job related duties. Cross train employees when appropriate per Superintendent. 8. Manages office and facility supplies in conjunction with bulk purchasing within the city. 1 Adminstr.assist..des FINAL 6-25-02 9. Assist in the moving, lifting, coordination and inventory of facility and program equipment. 10. Prepares and maintains employee time sheets and administrative files with guidance from the Superintendent for submittal to the city accounting department. 11. Prepare necessary mailings and correspondence as directed by the Superintendent. 12. Record and file financial and registration files pertaining to the daily operations of the department. 13. May be regularly required to lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. 13. Perform other duties and functions as directed by the Superintendent of Recreation. Basic Requirements—Job Knowledge 1. Will have strong administrative skills, experience in training, and supervision. 2. Must have knowledge of office procedures, typing skills a minimum of 45 wpm, familiarity with office machines, and office software. 3. Will have excellent communication and writing skills. 4. Will have the ability to calculate utilizing basic math skills. 5. Will have the ability to organize the workload of a wide and varied position. 6. Will have the ability to administer and supervise computer programming,networking and overall telecommunications. 7. Will have working knowledge of the park and recreation system. 8. Will have strong personnel skills and the ability to have a good working relationship with staff and public, a friendly people person with the ability to communicate in a positive manner. 9. Must maintain a valid driver's license and abide by the Park and Recreation Board vehicle policy and/or the City of Yorkville's vehicle policy. 7 Adminstr.assist..des FINAL 6-25-02 10. Must comply with all rules,policies,regulations and procedures related to the city of Yorkville's Employee Manual. Minimum and Preferred Experience and Education 1. High school diploma and 30 hours of advanced education in business or related curriculum and/or three years of experience.Recreation office organizational duties preferred. 2. Must have outstanding communication-skills,must be highly organized,motivated, and possess strong computer skills; using database related software. 3. Experience with computer programs such as; windows, lotus, and publisher. Rectrac preferred. 4. Must have successfully completed a background investigation with findings of good character and no felony convictions. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 3 WEEKLY SUMMARY TIME STUDY FORpa� PERIOD OF STUDY k `� Department "\--2,- c-4- FOR -c4- FOR WEEK OF cq‘ct " ��23 /6 e t� ;2o 21 27.- 23 2-4 15 2- 2 7 Z.1 { , 10 Customer Service I Ls ,22C 75 2 ZS 2_5A‹20 Communication (phone, meeting minute taker, email, mail,internal _(memo's) 1.25 -3, j 2.,15 ' 1()13 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) ,�S� j I/ 40 Daily up keeping functions (room reservations, coordination of V meeting schedules completion of time sheets, etc) �0 �p / 50 General typing and correspondence responsibilities (work I 0) 1 1.3:3 Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) 7 .2� �S0 "12 60 Supply and Equipment Ordering { (3 '2.5 .4 70 Copying,general filing, preparing mailings, 5 — r•� 80 Meeting Attendance 1.4 90 Miscellaneous off site errands (bank deposits, currier functions) — ,— {/ 100 Administrative Directed Responsibilities (projects) „.„-• f y' n j 200 Cross Department support ` 1 300 Education, Seminars,Workshops, Meetings and Misc.training 400 Time Off(Vacation, Sick Leave,Compensation time, Holiday) LA 1. 1 '6,5- (0, :7) j31/4\1‘)<- Total Hours worked 0(1- °" v 5' \. �`e c� . C 1 Via`> Win-, 7 . '3 ; v� ,�c 2 \\K;,:c-', �1 �,r s 5°J 3 ` 3,0E S t�c� l �c .cl:_ / G YtGC�-i.\S \r-Y'S WEEKLY SUMMARY TIME STUDY FOR PERIOD OF STUDY 2. Department b FOR WEEK OF I25 • ©� N1 w H c S 2+., zS z ci -3 Z j,j 3,0 Z Z 1i tit4 10 Customer Service rtib. 20 Communication (phone, meeting minute taker,email, mail, internal Z15– 1:)--5)--5 1,15 memo's) S° 2 Z 7i ON 17 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) 41 50 L ` ,7 40 Daily up keeping functions (room reservations,coordination of meeting schedules completion of time sheets, etc) C� 50 General typing and correspondence responsibilities (work 15 ; 5t 'j/' Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) a 2j -v ,1� 60 Supply and Equipment Ordering r SO 13 L'- ti 70 Copying,general filing, preparing mailings, — 1 .0 ' 80 Meeting Attendance `"6 90 Miscellaneous off site errands (bank deposits, currier functions) \ 100 Administrative Directed Responsibilities (projects) I \ i, 200 Cross Department support 0 I 300 Education, Seminars,Workshops, Meetings and Misc.training 't.{ 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) 4ti Z�r C:25 IsZ5 11. J \ Total Hours worked (?I 2-5 ( 12 .2S5 ‘-j T3Re_ WEEKLY SUMMARY Itt.e .mkn,$\--<•c .\--1„-%:.-e._ W-e<_A 3 TIME STUDY FOR 1s.-sv$ --1,-- PERIOD OF STUDY Department .e-cx,e-..Jc'c _ FOR WEEK OF a A (I • Nt -I- W I+ C q,► 9 iz cli3 9/9 9/5 ll c , Z z•s' 3 . 3•y$ 2.. 10 Customer Service 25 , S 2 ' l 20 Communication (phone, meeting minute taker, email, mail,internal 1 memo's) • 5° 3.0 1.25 1. 0 LS A.5 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) .1‘ 1.5' •?7'. I . 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 4 50 General typing and correspondence responsibilities (work .513 .1 s l ti Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) Z5 ,'13 60 Supply and Equipment Ordering 6- 0 `' 70 Copying,general filing, preparing mailings, I.0 I•° 1/ 80 Meeting Attendance 0 , 50 ' 5° I •O 1 -0 i.) 90 Miscellaneous off site errands (bank deposits, currier functions) J 0 l 100 Administrative Directed Responsibilities (projects) ..-z) a r. 200 Cross Department support 300 Education, Seminars,Workshops, Meetings and Misc.training Or • 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) q.0 101‘, I (' 2' � 1.- Total Hours worked V'b '2� Oa.'1Z S'C-C-"-"` `Amac` rn cr "A �v1 �v I WEEKLY SUMMARY IINZ,ory-N h 5s\-1,A,-Th TIME STUDY FORPERIOD OF STUDY L'}' Department C..N e �1— FOR WEEK OF \f -- `k /13 9-1,1 ``ltD °113 2.•' 315- 2•S l.S `V 10 Customer Service ►.'t' t �•° ►.15 .�S' �� 20 Communication. (phone, meeting minute taker,email, mail,internal �> 1.15 *•*. memo's) t. .5 .1' 1.15 1,Z') It 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) �o t•2-'5 �.Z" 1.5 1'7 I.S° 40 Daily up keeping functions (room reservations,coordination of meeting schedules completion of time sheets, etc) . Z> /Sp 15� ti7 50 General typing and correspondence responsibilities (work t• Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) ,50 ' 60 Supply and Equipment Ordering o ° ' I•° .2 31 70 Copying,general filing, preparing mailings, 80 Meeting Attendance .‘C).1 .5° . 9 9 , :15 90 Miscellaneous off site errands (bank deposits, currier functions) 1.° ` 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars,Workshops, Meetings and Misc.training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) S'<. IQ. 11 (6'1 �'� X 15 Total Hours worked 5 2 .50 • ( . 50 non -cs WEEKLY SUMMARY TIME STUDY FORs� PERIOD OF STUDY W� Department FOR WEEK OF G1/1' -- �a`v ' M S . 9/t5 9/ie t/11 ciftt 'kill 1126 ' -1 2. 3f � 7.S 5 2.2-5- 3.S 3.1 3. (6' 10 Customer Service Zs 2_5' 125 1.15 I .7 ti' 20 Communication (phone, meeting minute taker, email, mail, internal 4� memo s) OS" l•2� I' (• t4r 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) l / 5 I• (.?5 •?5 (,b1 •7 40 Daily up keeping functions(room reservations,coordination of meeting schedules completion of time sheets, etc) I 50 General typing and correspondence responsibilities (work I. o .2•• .2$ v\." Assignments, meeting minutes,reports, mail mergers,transcribing information, etc) 0 60 Supply and Equipment Ordering I 5' 1 ,0 70 Copying,general filing, preparing mailings, 1_o 80 Meeting Attendance .5o . '(S S'-t . 9 ‘0 'lei) 90 Miscellaneous off site errands (bank deposits, currier functions) 56 5-0 .51) v 100 Administrative Directed Responsibilities (projects) • Sp -)�� ,5 > 200 Cross Department support 300 Education,Seminars,Workshops, Meetings and Misc.training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) 1/‘10.1 0.1,2� p11),75Z 'J Z5 Total Hours worked � ZS WEEKLY SUMMARY( L.Gvy.',r\ Lc�CY TIME STUDY FOR PERIOD OF STUDY U''.`-'4't` Department FOR WEEK OF 9 /2Z -t- V2,2, qwt r/Z2 /23 /2,t V75 215" 4,25 3.25" 3.,; 3P • (v, 10 Customer Service 15C• 1 5T 1 .7C- , •ie) t •! 20 Communication (phone, meeting minute taker,email,mail, internal �l memo's) 1•0 5o •�� •5ro 1• d •Su 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) d 'IC A o ,� I � . I• 1 ( .� 40 Daily up keeping functions(room reservations,coordination of meeting schedules completion of time sheets, etc) • I, ' 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) 15 �1 60 Supply and Equipment Ordering '-o 0 ' • �/ 70 Copying,general filing, preparing mailings, i 1• (•1.3 80 Meeting Attendance .00 v 90 Miscellaneous off site errands (bank deposits,currier functions) 100 Administrative Directed Responsibilities (projects) I .0 1.0 ,17 200 Cross Department support 300 Education,Seminars,Workshops, Meetings and Misc.training Cb.O 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) 5-5 ,, 05' 0 1U' �,1 1 3 Total Hours worked 4�• �� •Sr\c'r �� os p •(v c-c-c..$-u•,rT WEEKLY SUMMARY TIME STUDY FOR &&,,,,1\v? , .,„ ,•�„�z;_;,,,.k- PERIOD OF STUDY k'-~'`-- Department R- :c, t �,,. �..,,__.- FOR WEEK OF `'f t't __ MILS /c - l Ct .2c 2.1 2z. 2 3 L4 a '- 77 2- 2..7 L1;" I , ` 10 Customer Service r J 20 Communication (phone, meeting minute taker,email, mail, internal - 1..- ,Z� i,Ti. ,2,,.ij 2.4; �� (memo's) 2_15 3,-, j.� 2.,P • ' .t 30 Payable and receivable functions (developer payment, bill payment, l l ^ permit Fees, etc) I`' F 1,1 5 Z' �y ,` 40 Daily up keeping functions (room reservations, coordination of V meeting schedules completion of time sheets, etc) p / 50 General typing and correspondence responsibilities (work 1 ( 1.3.) Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) • 7 .1> 'Sc \,47 `V b0 Supply and Equipment Ordering " - r 4 2.:r1 t. 2p I 't. 2.,-) ; 70 Copying,general filing, preparing mailings, 1 5 -_-- '.� 80 Meeting Attendance .- 14 90 Miscellaneous off site errands (bank deposits, currier functions) t51, , i? I.> 'L, 100 Administrative Directed Responsibilities (projects) - 1.y' 1, 200 Cross Department support ` i r. 1 300 Education, Seminars,Workshops, Meetings and Misc.training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) `\ LAS. , �<< .� -, 66' luiburl' i3 '3) • Total Hours worked ' TIME STUDY FOR PERIOD OF STUDY Name r Department Date FOR WEEK OF I 0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) ' _ 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name 1± Department t Date j' tr),% FOR WEEK OF I0 Customer Service /' 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering , i ✓r, 70 Copying, general filing, preparing mailings, rt) 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 1 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name ,--Th Department 'fie'-C,u'i! Date ' ) FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 1 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) Q 5 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked • g Inew• TIME STUDY FOR PERIOD OF STUDY Name l� Department Date S' c ' FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked L' TIME STUDY FOR PERIOD OF STUDY Name 7otv � v Department Date 77 -` FOR WEEK OF 1 5 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked rs.. , TIME STUDY FOR PERIOD OF STUDY Name Department Date -(1-4 ! ,: F' FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) ' 'J 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance <- ' ' 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) ' 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) I Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name l Department Date } FOR WEEK OF /"1 t 10 Customer Service /' ` 20 Communication (phone, meeting minute taker, email, mail, internal memo's) / 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) ' 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) tr 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked L TIME STUDY FOR PERIOD OF STUDY Name Department Date Q.A1 f FOR WEEK OF 141C, 22 J1-41 - I0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 1 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked WEEKLY SUMMARY TIME STUDY FORPERIOD OF STUDY 2• Department 1�E>c FOR WEEK OF 612 55/2_, \ t\-A ,-r "5/25- z z zc z c; ,6 L l '5 3 c2 L �/ `'y` 10 Customer Service ,v7 20 Communication (phone, meeting minute taker, email, mail, internal memo's) Z V (N 17 30 Payable and receivable functions (developer payment, bill payment, 1 permit Fees, etc) :30 1 7 40 Daily up keeping functions(room reservations, coordination of meeting schedules completion of time sheets, etc) L� 50 General typing and correspondence responsibilities (work • 5 : 5� 'I/' Assignments, meeting minutes, reports, mail mergers,transcribing � information, etc) 2.4 60 Supply and Equipment Ordering S( , 70 Copying,general filing, preparing mailings, 1 . — 80 Meeting Attendance ,L7 `''VC 90 Miscellaneous off site errands (bank deposits, currier functions) 1 100 Administrative Directed Responsibilities (projects) I •7'5- j) \ ') 200 Cross Department support 0 I 300 Education, Seminars,Workshops, Meetings and Misc.training 1�C 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) � ti Total Hours worked J� Z5 A- (\ 1 2 •2s k l J V c\ C1C 11 `CT `. I�f�LV� VC P\-[lC r �� J TIME STUDY FOR PERIOD OF STUDY 7-1 Name ;� � � � Department• Date ?"- `C FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) -) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 1 - TIME STUDY FOR PERIOD OF STUDY Name r Department Date _ FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 5 f 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering v. 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) f ' 200 Cross Department support 300 Education, Seminars,Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR ,I r' ,. /' PERIOD OF STUDY Name Department Date - =r FOR WEEK OF 17 10 Customer Service 1. 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 1, 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 7 !, '.--�--- 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering ' 70 Copying, general filing, preparing mailings, n 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) j '�b 100 Administrative Directed Responsibilities (projects) I 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name <)( ,.\ Department 6cA---1 C �.•, Date ✓` - FOR WEEK OF RCS 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) c- 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked m TIME STUDY FOR PERIOD OF STUDY Name Department - - Date FOR WEEK OF I 0 Customer Service — 20 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 7i1 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name .c-Da ' r� � op Department \\ Date .. %; FOR WEEK OF ) 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) / 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) n Total Hours worked �. ) TIME STUDY FOR PERIOD OF STUDY Name % ... _,� Department Date / FOR WEEK OF I 0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) l00 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked () TIME STUDY FOR PERIOD OF STUDY Name 'e-1- - -,%; ^�-Ar-0� Department ;^ Date ;"C .) FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance - 90 Miscellaneous off site errands (bank deposits, currier functions) I00 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name Department Date FOR WEEK OF I 0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) I00 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars,Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked ' TIME STUDY FOR PERIOD OF STUDY Name ta.v-N , JJ Department UU1 Date FOR WEEK OF o4. 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked WEEKLY SUMMARY INTeNcIrv-N 0.) TIME STUDY FOR P., .-sv$ -v.•4-- PERIOD OF STUDY Department cx 'w-�, FOR WEEK OF � 9/L4:. • ti L 10 Customer Service 20 Communication (phone, meeting minute taker,email, mail, internal memo's) t.(3 t� r 30 Payable and receivable functions (developer payment, bill payment, permit Fees,etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets,etc) 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) __ 60 Supply and Equipment Ordering � ` = 70 Copying,general filing, preparing mailings, 1/ 80 Meeting Attendance 17 90 Miscellaneous off site errands(bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training CAsr • 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) •2� 4ft.1:‘ 66 z ,�.,_ , , S • 1 t. `' �J Total Hours worked _ 4 (� t \r-\,‘ r Lti TIME STUDY FOR / >` r` PERIOD OF STUDY Name Department Date "`) ' FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY 1 Name \ Department ".ice r �Y; ✓,1 Date �' �' ' FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked �``� TIME STUDY FOR ' ` PERIOD OF STUDY Name • Department - Date 4 FOR WEEK OF 6t-) y 10 Customer Service H20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules LL completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) of 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, )0+ 80 Meeting Attendance 9 90 Miscellaneous off site errands (bank deposits, currier functions) I00 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name T (- \ �, Z,`n a + Department ,/` ` L , Date FOR WEEK OF fI 0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) _ 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 2 _ L r-f TIME STUDY FOR PERIOD OF STUDY Name Department Date FOR WEEK OF 1.r n 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) i ! I ,'O C> 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) o 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 1 &p 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100dA ministrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars,Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) - r Total Hours worked �.o� TIME STUDY FOR PERIOD OF STUDY Name Department r 'v\ Date ��' FOR WEEK OF l • I 0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) l00 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked ( ° TIME STUDY FOR PERIOD OF STUDY Name '- r '` Department Date ? FOR WEEK OF 7.,5'D 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) s 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) I 11 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance tYa 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) SJ 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY e`(l Namevitt v, Department_ t e,G - Date —03 FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) I40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 2 ''`C-xf TIME STUDY FOR PERIOD OF STUDY Name `" Department f. Date � r FOR WEEK OF /d 10 Customer Service _- f'? 20 Communication (phone, meeting minute taker, email, mail, internal memo's) • ------- 4 --`4 t' 19 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 0?) 80 Meeting Attendance i'V)J 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name � �l,v\ aa9 Department Date 1-Ly--0"-; FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked WEEKLY SUMMARY �Q .11...&,,n r••�\C rr�—z�,-1 TIME STUDY FOR -.6\.w\-zvV--?-- PERIOD OF STUDY LI' Department -Re- ul--- FOR WEEK OF qlzt — /13 e E: X17 1(x 'V 10 Customer Service '7 20 Communication (phone, meeting minute taker, email, mail, internal . , 40'7 �^r memo's) 1� 30 Payable and receivable functions (developer payment, bill payment, permit Fees,etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) ,�.j 50 General typing and correspondence responsibilities (work 1 Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) ' 60 Supply and Equipment Ordering • 70 Copying,general filing, preparing mailings, 80 Meeting Attendance • "15 90 Miscellaneous off site errands (bank deposits, currier functions) • 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars,Workshops, Meetings and Misc. training • 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) v 1. L{,l ('' ( \ ) C� C V" ' - Total Hours worked �� c- .... ' , TIME STUDY FOR PERIOD OF STUDY Name k Vv Department ( ') l,'✓,� �- V Date FOR WEEK OF 5' 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) (00 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 1 ' 75 TIME STUDY FOR PERIOD OF STUDY Name , Department Date /`� FOR WEEK OF � ' 10 Customer Service ' / 20 Communication (phone, meeting minute taker, email, mail, internal memo's) • 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) h 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) '1h 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name rL v ki Department �-Ei t� i 6 r, Date I FOR WEEK OF 9 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) u 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked r-�, TIME STUDY FOR PERIOD OF STUDY Name . . . a :- Department Date G '' FOR WEEK OF /,'')°. 10 Customer Service t 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) - 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering /' 70 Copying, general filing, preparing mailings, 80 Meeting Attendance r- 90 Miscellaneous off site errands (bank deposits, currier functions) IIS 100 Administrative Directed Responsibilities (projects) ),0 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked ( TIME STUDY FOR PERIOD OF STUDY Name Department Date 1-1 0 FOR WEEK OF 5 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) < -� 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) J Total Hours worked ' l �' rar TIME STUDY FOR PERIOD OF STUDY Name 1"-- Department % Date FOR WEEK OF [OD 10 Customer Service --- I, - 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 7) ,m -, ' 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering °0 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name '` (4.1Z,ET-1,„ y_7) Department Date 5'� ' FOR WEEK OF 3 I 0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) l_l 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) C 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked L-'" TIME STUDY FOR PERIOD OF STUDY Name Department Date ! FOR WEEK OF I 0 Customer Service / 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 1i °--) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 'a 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked -'51) TIME STUDY FOR PERIOD OF STUDY Name k \ U1>^�-� Department C � Date , U FOR WEEK OF I.5 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 1 TIME STUDY FOR PERIOD OF STUDY Name Department Date I ' :2-- FOR WEEK OF 0 Customer Service / 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 1" 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) S(3 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) c() 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance -- 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked Li 7 TIME STUDY FOR PERIOD OF STUDY Name Department Date FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) � �Total Hours worked ,/tti- TIME STUDY FOR PERIOD OF STUDY Name a . :� Department Date •, •- V 'r .'� `<- FOR WEEK OF / w 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 6-0 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 7 WEEKLY SUMMARY TIME STUDY FORPERIOD OF STUDY Department FOR WEEK OF al/ /av k t`D t 10 Customer Service :1 20 Communication (phone, meeting minute taker, email, mail, internal (+' memo's) n,-5 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) G:7 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying,general filing, preparing mailings, • 80 Meeting Attendance -1)1;5 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars,Workshops, Meetings and Misc.training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) ti( (1 r 2 ‘ ) r • -) 7 f Total Hours worked y 'J TIME STUDY FOR PERIOD OF STUDY Name � v\ \ \ Department - - -� Date '� - FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked L\--Ouv-r- TIME STUDY FOR PERIOD OF STUDY Name 11 ;'k e ,), . Department r Date FOR WEEK OF ' /, Or 10 Customer Service ;`. iyk Y F 1 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 4-4._4 \ Aa.a 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) /✓ '�.jam-'t" .-..t"'r"`C 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering ' 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) '°(-) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked C �` TIME STUDY FOR PERIOD OF STUDY Name Department Date Ci--(6,--03 FOR WEEK OF 1,25 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked` �r'1 TIME STUDY FOR PERIOD OF STUDY Name r :, Department Date FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) F1 1 'O _ 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 1A1 • 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance •I l> 90 Miscellaneous off site errands (bank deposits, currier functions) ,ill 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR ( PERIOD OF STUDY Name d✓� 42:__\0 Department • Date 9 (-1i .) FOR WEEK OF LIZ) 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked f ' 1 ""r"1- TIME STUDY FOR PERIOD OF STUDY Name Department - Date / 7 FOR WEEK OF ' 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) ' 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) l ' f 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering (-) 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) ' 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name Gz,n Department L� J� Date �U FOR WEEK OF 4 5 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) r• 25 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) I00 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worke q' 75 h 4 &n TIME STUDY FOR PERIOD OF STUDY Name Department DateFOR WEEK OF / 's ' 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) h 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 1 r TIME STUDY FOR PERIOD OF STUDY Name c-T) Department Date �1 1`0 FOR WEEK OF I • / 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) )5 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 1 � � TIME STUDY FOR PERIOD OF STUDY Name , Department -'J: Date ft FOR WEEK OF 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) '° f 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, t < <. _t 80 Meeting Attendance \ 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name 'pa✓) , DepartmeIntesz„, Date - —':r i FOR WEEK OF c-- 3. ,-„ ,0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked3, �5. l/vI WEEKLY SUMMARY L..dvr„n 1-CL\Or TIME STUDY FORNs.. -.6.\...%,\--U- f---#—f-fi — PERIOD OF STUDY v''‘-'¢' " Department FOR WEEK OF 9 l zz -" V2_,'7 _ " (�•� 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) , i . - 30 Payable and receivable functions (developer payment, bill payment, permit Fees, etc) , - (,.P 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets,etc) t 50 General typing and correspondence responsibilities (work 1 `'\} Assignments, meeting minutes, reports, mail mergers,transcribing information, etc) l% X17 60 Supply and Equipment Ordering `'` 1i 70 Copying,general filing, preparing mailings, e 80 Meeting Attendance v 90 Miscellaneous off site errands (bank deposits, currier functions) P ' 100 Administrative Directed Responsibilities (projects) i ,v 200 Cross Department support 300 Education, Seminars,Workshops, Meetings and Misc.training (0,D 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) v S l i ; " Total Hours worked ..1 ,. l 1 < ,. ; - r�� r TIME STUDY FOR PERIOD OF STUDY Name \-17 Department d w1 Date 1":4-71)---C' ')') FOR WEEK OF 2510 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked l` 5 u✓ N TIME STUDY FOR �� PERIOD OF STUDY Name c�� 4 • Department Date FOR WEEK OF - �� g-/ 10 Customer Service %' 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off (Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked L. R r- /i • TIME STUDY FOR PERIOD OF STUDY Name (Iv\ Department ,r Date ' (-%�4) FOR WEEK OF 1:_75 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked' 7 _1 V\ r'_r 1 9 �� i ( TIME STUDY FOR "f' PERIOD OF STUDY Name a. ,,� �., Department ..:"} Date FOR WEEK OF '``) 10 Customer Service v 20 Communication (phone, meeting minute taker, email, mail, internal memo's) ' 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, -,- 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) 1(04} ` Total Hours worked TIME STUDY FOR PERIOD OF STUDY Name v.\ Department , C-,v � G ' -L Date FOR WEEK OF 9- I 0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked L P / ) v--fi TIME STUDY FOR PERIOD OF STUDY � Name 1 . . ; .a. Department Date '-- `4- FOR WEEK OF 1 7' 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) ' 5-7) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) / ') 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) / ) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering d J 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 57) 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) /2° 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked u I +;U I TIME STUDY FOR PERIOD OF STUDY Name C�� : A/1, Department ^ Date lrC)rl FOR WEEK OF 43` ) 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) a_I L 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 1 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 5 `'`{%'°Lr` C, C.A;k1,15-- 3 TIME STUDY FOR PERIOD OF STUDY Name ' T` Department Date %a FOR WEEK OF I 0 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off (Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked 0 TIME STUDY FOR PERIOD OF STUDY Name v\ °�v' c� . Department -�(i✓ '��. ,, 1 Date ` '- U FOR WEEK OF 1. IS. 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked a TIME STUDY FOR PERIOD OF STUDY Name 'r=f:. L.; Department Date /'mss'" FOR WEEK OF �' 10 Customer Service 20 Communication (phone, meeting minute taker, email, mail, internal memo's) f ' 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 70 Copying, general filing, preparing mailings, /,D' 80 Meeting Attendance / 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars,Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked I r 1 1 TIME STUDY FOR PERIOD OF STUDY Name ri � 44 Department ../y Date � FOR WEEK OF • 10 Customer Service • 20 Communication (phone, meeting minute taker, email, mail, internal memo's) 30 Payable and receivable functions (developer payment, bill payment, permit fees, etc) • `' 40 Daily up keeping functions (room reservations, coordination of meeting schedules completion of time sheets, etc) • 50 General typing and correspondence responsibilities (work assignments, meeting minutes, reports, mail mergers, transcribing information, etc) 60 Supply and Equipment Ordering 'J) 70 Copying, general filing, preparing mailings, 80 Meeting Attendance 90 Miscellaneous off site errands (bank deposits, currier functions) 100 Administrative Directed Responsibilities (projects) 200 Cross Department support 300 Education, Seminars, Workshops, Meetings and Misc. training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Total Hours worked hA" � �r • 1ST QUARTER GRANT STATUS REPORT Submissions completed by Grant Coordinator GRANT PROJECT AMOUNT SITE DATE NOTIFICATION VISITATIONS SUBMITTED DATE Land OSLAD Acquisition With IDNR 7/2/03 10/15/03 West $79,000 7/30/03 Hydraulic greenway Rivers Edge With IDNR OSLAD Park $74,000 7/30/03 7/2/03 10/15/03 Illinois Transportation 7/29/03 Tomorrow reduction $91 ,800 N/A 11/03 Corridor Planning program In addition, the grant staff have been involved with the discussion for land acquisition for the Boy Scout Camp. Meetings involved identifying potential grant sources, if arrangement of a land purchase could be reached. This would be mapping out a five- year grant and private funding plan. Meetings with staff to discuss grant planning and potential projects. Submissions completed by City Staff GRANT PROJECT AMOUNT DATE NOTIFICATION SUBMITTED DATE Illinois Clean Lighting $35,000 7/2/03 letter of Energy upgrade for intent 10/31/03 Beecher final application 9/15/03 Safety town $100,000 12/11/02 Frozen by Illinois First and paving for Governors Grant Beecher Office Parking Lot West Hydraulic $ 100,000 12/15/02 Frozen by COLT — Land Governors Lindner Acquisition Office Kendall County Activity Club $3,000 5/19/02 for Youth Service 5/21/02 July 1 ,2002 — June 30, 2003 Kendall County Activity Club $3,000 2/3/03 July 03 — June Youth Service 04 COPS in the Intermediate $125,000 Awarded School Grant School Officer 03/01/02 BJA Vests 8 Bullet Proof $2,622.32 Awarded Grant Vests 06/30/03 IDOT Roadside $826.00 Awarded Safety Checks 12/01/02 Illinois Criminal FFT Training $12,000 Awarded Justice 06/30/03 Information Authority Illinois Criminal CPAT Radios $18,484 Awarded Justice 06/01/03 Information Authority Development Coordinator Monthly Report United City of Yorkville August 2003 Summary Page Grand Kylyn's Heartland Ocean Windett Fisher New <+ Reserve Menards Ridge Circle Atlantic Ridge (Kimball Direction ar 11925 Rt 34 Hill) Housing Correspondence 0.00 2.50 1.50 0.00 6.50 1.00 0.75 2.00 0.75 Reviews/Research 1.00 0.00 0.00 0.50 3.25 0.75 0.00 1.75 0.75 Tracking 0.00 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 Reports 3.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Meetings 0.00 0.75 0.00 0.00 0.50 0.00 0.00 0.00 0.25 Total 4.00 3.25 1.50 0.50 10.25 1.75 1.75 3.75 1.75 Page 1 of 2 Printed: 9/2/2003 Development Coordinator Monthly Report United City of Yorkville August 2003 Summary Page Lot 3 Runge Bristol Admin. Total Mulhern Ct Club Correspondence 0.00 1.50 0.25 0.00 16.75 Reviews/Research 0.00 1.25 0.25 0.25 9.75 Tracking 0.00 0.00 0.00 0.00 1.00 Reports 0.00 0.00 0.00 3.00 6.00 Meetings 1.00 0.75 0.00 0.00 3.25 Total 1.00 3.50 0.50 3.25 36.75 Page 2 of 2 Printed: 9/2/2003 Development Coordinator Monthly Report j United City of Yorkville August 2003 Daily Totals Fisher New Day of Week Grand Kylyn's Heartland Ocean Windett (Kimball Direction Sr 11925 Lot 3 Date Reserve Menards Ridge Circle Atlantic Ridge Hill) Housing Rt 34 Mulhern Ct Friday 8/1/2003 0.001 2.50 1.00 0.00 1.25 0.00 0.00 0.00 0.00 0.00 Saturday 8/2/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sunday 8/3/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Monday 8/4/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tuesday 8/5/2003 0.00 0.00 0.00 0.00 3.00 0.00 0.00, 0.00 0.00 0.00 Wednesday 8/6/2003 0.00 0.00 0.50 0.00 3.25 0.00 0.75 0.00 0.00 0.00 Thursday 8/7/2003 0.00 0.00 0.00 0.00 2.25 0.00 1.00 0.00 0.00 0.00 Friday 8/8/2003 0.00 0.00 0.00 0.00 0.00 0.001 0.00 0.00 0.00 0.00 Saturday 8/9/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sunday 8/10/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Monday 8/11/2003 0.00 0.00 0.00 0.50 0.00 0.001 0.00 0.00 0.00 0.00 Tuesday 8/12/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Wednesday 8/13/2003 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Thursday 8/14/2003 3.00 0.001 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Friday 8/15/2003 0.00 0.00 0.00 0.00 0.00 0.00; 0.00 0.00 0.751 0.00 Saturday 8/16/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sunday 8/17/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Monday 8/18/2003 0.00 0.00 0.00 0.00 0.00 0.25 0.00 0.00 0.00 0.00 Tuesday 8/19/2003 0.00 0.00 0.00 0.00 0.00 1.50 0.00 0.00 0.00 0.00 Wednesday 8/20/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.75 0.00 0.00 Thursday 8/21/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.75 0.00 Friday 8/22/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.00 Saturday 8/23/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sunday 8/24/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Monday 8/25/2003 0.00 0.75 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tuesday 8/26/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Wednesday 1 8/27/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.75 0.00 0.00 Thursday L 8/28/2003 0.00 0.00 0.00 0.00 0.50 0.00 0.00 0.00 0.00 0.00 Friday 8/29/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.25 0.25 0.00 Saturday 8/30/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Sunday 8/31/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Totals 4.00 3.25 1.50 0.50 10.25 1 1.75 1.75 3.75 1.75 1.00 Page 1 of 2 t Development Coordinator Monthly Report United City of Yorkville . August 2003 Daily Totals Day of Week Bristol Date Runge Club Admin. Total Friday 8/1/2003 0.00 0.00 0.00 4.75 Saturday 8/2/2003 0.00 0.00 0.00 0 Sunday 8/3/2003 0.00 0.00 0.00 0 Monday 8/4/2003 0.00 0.00 0.00 0 Tuesday 8/5/2003 0.00 0.00 0.00 3 Wednesday 8/6/2003 0.00 0.00 0.00 4.5 Thursday 8/7/2003 0.00 0.00 0.00 3.25 Friday 8/8/2003 0.00 0.00 2.50 2.5 Saturday 8/9/2003 0.00 0.00 0.00 0 Sunday 8/10/2003 0.00 0.00 0.00 0 Monday 8/11/2003 2.75 0.00 0.00 3.25 Tuesday 8/12/2003 0.00 0.00 0.00 0 Wednesday 8/13/2003 0.00 0.00 0.00 1 Thursday 8/14/2003 0.00 0.00 0.00 3 Friday 8/15/2003 0.00 0.00 0.00 0.75 Saturday 8/16/2003 0.00 0.00 0.00 0 Sunday 8/17/2003 0.00 0.00 0.00 0 Monday 8/18/2003 0.00 0.00 0.00 0.25 Tuesday 8/19/2003 0.00 0.00 0.00 1.5 Wednesday-1- 8/20/2003 8/20/2003 0.00 _ 0.00 _0.50 1.25 Thursday 8/21/2003 0.00 0.00 0.00 0.75 Friday T 8/22/2003 0.00 0.25 0.00 1.25 Saturday 8/23/2003 0.00 0.00 0.00 0 Sunday 8/24/2003 0.00 0.00 0.00 0 Monday 8/25/2003 0.00 0.25 0.00 1 Tuesday 8/26/2003 0.00 0.00 0.25 0.25 Wednesday 8/27/2003 0.00 0.00 0.00 1.75 Thursday 8/28/2003 0.75 0.00 0.00 1.25 Friday 8/29/2003 0.00 0.00 0.00 1.5 Saturday 8/30/2003 0.00 0.00 0.00 0 Sunday 8/31/2003 0.00 0.00 0.00 0 J Totals 3.50 0.50 3.25 36.75 Page 2 of 2 r Development Coordinator Monthly Report United City of Yorkville September 2003 Summary Page Ocean School Park Fisher New Lot 3 Bristol 308 Menards Caledonia Atlantic Ord (Kimball Hill) Direction Sr Mulhern Ct Runge Club Bridge Housing Correspondence 8.25 0.00 1.25 3.00 0.50 0.50 2.00 0.00 2.00 0.50 Reviews/Research 0.75 0.50 0.25 0.50 1.00 0.50 0.00 0.00 0.50 0.00 Tracking 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Reports 0.00 0.00 0.00 0.00 0.00 0.25 0.00 0.00 0.00 0.00 Meetings 2.50 0.00 3.50 0.00 0.00 0.25 0.75 0.25 2.00 0.50 Total 11.50 0.50 5.00 - 3.50 1.50 1.50 2.75 0.25 4.50 1.00 Page 1 of 2 Printed: 10/3/2003 Development Coordinator Monthly Report United City of Yorkville September 2003 Summary Page Dhuse Hopkins Raintree Admin. Total Corner Village Correspondence 0.00 0.75 2.25 2.25 23.25 Reviews/Research 0.50 0.00 2.50 1.50 8.50 Tracking 0.00 0.00 0.00 0.00 0.00 Reports 0.00 0.00 0.00 1.50 1.75 Meetings 1.50 0.00 0.50 0.00 11.75 Total 2.00 0.75 5.25 5.25 45.25 Page 2 of 2 Printed: 10/3/2003 Development Coordinator Monthly Report United City of Yorkville September 2003 Daily Totals Day of Fisher New Week Ocean School (Kimball Direction Sr Lot 3 Bristol Date Menards Caledonia Atlantic Park Ord Hill) Housing Mulhern Ct Runge Club 308 Bridge Monday9/1/2003 ` 0..00 0.00 0.00 0,00: �0.00' `'; 0.00 0.00 0.00 0.00 ''_� '0:00 � � Tuesday 9/2/2003 1.25 0.00 0.00 0.00 0.00 0.25 0.50 0.00 0.00 0.00 Wednesday 9/3/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.75 0.00 0.00 0.00 Thursday 9/4/2003 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Friday 9/5/2003 0.25 0.500.00 0.00 0.00 0.50 0.00 0.00 0.75 0.00 Saturday 9/6/2003: 0.00 0.00 '.. 0.00 0,00 `y 0,00 .' 0,00 0,00 0.00 0.00 0,00 Sunday 9/7/2003 0.00 0.00 0.00 0.00 ' . '0,00 0.00 0.00 0.00. , 0.00 0,00 Monday 9/8/2003 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Tuesday 9/9/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Wednesday 9/10/2003 0.00 0.00 0.25 0.00 1.50 0.00 0.00 0.00 0.00 0.50 Thursday 9/11/2003 0.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Friday 9/12/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Saturday 9/13/2003 = 0.00 0.00 0:00_ 0.00 0.00 0.00 0,00 7,0.00 0,00 00' Sunday 9/14/2003, .,.:. ' 0.00 0.00 . 0.00 . 0.00� ��-0.00�::' ��0.00 ' � 0.00 ', 0,00 0,00 4...� 0,00'. Monday 9/15/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00' 0.00 Tuesday 9/16/2003 0.50 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 1.50 0.00 Wednesday 9/17/2003 0.25 0.00 0.00 2.25 0.00 0.00 0.00 0.00 0.25 0.00 Thursday 9/18/2003 1.50 0.00 0.00 0.75 0.00 0.00 0.00 0.00 0.00 0.00 Friday 9/19/2003 3.75 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Saturday 9/20/2003 0.00 0.00 0.00 0.00 ' 0,00 0.00 '' �y 0,00 `0:00 0.00 0.00 Sunday `i'9/21/2003 0.00 0.00 0.00 0.00 0.00 ' < ' 0.00 0,00 ' 0.00 ... 0.00 '0.00' Monday 9/22/2003 0.00 0.00 0.25 0.00 0.00 0.50 0.00 0.00 0.00 0.00 Tuesday 9/23/2003 2.00 0.00 0.00 0.00 0.00 0.25 0.00 0.00_ 0.00 0.00 Wednesday 9/24/2003 0.00 0.00 0.75 0.00 0.00 0.00 0.25 0.00 0.00 0.00 Thursday 9/25/2003 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.25 0.00 0.00 Friday 9/26/2003 0.25 0.00 0.00 0.50 0.00 0.00 0.00 0.00 2.00 0.00 Saturday 9/27/2003 '`' 0,00 <` 0.00 0.00 0.00 '0.00 0,00 ;;0 00 ` 0.60 0.00 000 Sunday _ 0.00 0 00 0.00 , k� 0.00' �� 9/28/2003 ' . 0.00 0.00 . 0.00 � 0.00: � ` 0.00�� . = ,, '... 0.00, Monday 9/29/2003 0.00 0.00 0.00 0.00 0.00 0.00 0.25 0.00 0.00 0.00 Tuesday 9/30/2003 0.00 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 0.50 11.50 0.50 1.25 3.50 1.50 1.50 2.75 0.25 4.50 1.00 Page 1 of 2 Development Coordinator Monthly Report United City of Yorkville September 2003 Daily Totals Day of Week Hopkins Raintree Date Dhuse Corner Village Admin. Total Monday, 9/1/2003 0.00 0,00 ::.0.00 0.00 0,00 Tuesday 9/2/2003 0.00 0.00 0.00 1.25 3.25 Wednesday 9/3/2003 0.00 0.00 0.00 0.00 0.75 Thursday 9/4/2003 0.00 0.00 0.00 0.00 0.25 Friday 9/5/2003 0.00 0.00 0.00 0.75 2.75 Saturday 9/6/2003 0.00 ' : 0.00 0.00 X0.000.00 Sunday 9/7/2003 0.00 0.00 0.00 0.00 0.00 Monday 9/8/2003 0.00 0.00 0.00 0.00 0.25 Tuesday 9/9/2003 0.00 0.00 0.00 0.00 0.00 Wednesday 9/10/2003 0.00 0.00 0.00 0.25 2.50 Thursday 9/11/2003 1.50 0.00 0.00 0.00 1.75 Friday 9/12/2003 0.00 0.00 0.00 0.00 0.00 Saturday 9/13/2003 0.00 0.00 0.00 0.00 0.00; Sunday 9/14/2003 0.00 0.00 0.00 0.00.. 0.00 Monday 9/15/2003 0.00 0.75 0.00 0.00 0.75 Tuesday 9/16/2003 0.00 0.00 0.00 0.00 2.00 Wednesday 9/17/2003 0.50 0.00 0.50 0.00 3.75 Thursday 9/18/2003 0.00 0.00 0.00 1.75 4.00 Friday 9/19/2003 0.00 0.00 0.00 0.00 3.75 Saturday 9/20/2003 0.00 0.00 o 00 0 QQ 3 0 00' Sunday 9/21/2003 0.00 0.00 0.00 0.00 ,;;000' Monday 9/22/2003 0.00 0.00 0.75 0.25 1.75 Tuesday 9/23/2003 0.00 0.00 0.25 0.25 2.75 Wednesday 9/24/2003 0.00 0.00 0.00 0.75 1.75 Thursday 9/25/2003 0.00 0.00 0.00 0.00 1.25 Friday 9/26/2003 0.00 0.00 0.00 0.00 2.75 Saturday 9/27/2003, 0.00 0.00 ` 0.00 0.00 0.00 Sunday 9/28/2003 0.00 0.00 0.00 - 0 00 0.00 Monday 9/29/2003 0.00 0.00 2.00 0.00 2.25 Tuesday 9/30/2003 0.00 0.00 1.75 0.00 3.25 2.00 0.75 5.25 5.25 41.50 Page 2 of 2 YD RK vILLE fN;r PARKS a RECRE^T7onJ Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep(a.aol.com Administrative Office 301 E Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Rose Spears, Administration Committee Chair From: Tony Graff, City Administrator Traci Pleckman, Finance Director Laura J. Brown, Executive Director Date: September 2, 2003 Cc: Art Prochaska. Mayor Re: Internship Manual Action Required: Administration Committee Meeting of September 11, 2003 Approval of the Internship and Field work program for the United City of Yorkville for the areas of Recreation, Public Administration, and Public Relations or Communication. *Public Safety has their own student work program. Additional items requiring Policy action: 1. Number of interns the City will accept per year Suggestion: One per season for the entire City, total for 4 annually. Selection will be decided by the Department Heads based on applications, and resumes submitted by the students. 2. Are these paid stipend positions? Suggestion: The interns who are accepted based on the City's internship program will be paid a stipend as dictate by the approved budget allocations each year. 3. Who are the supervisors for the internship programs? Suggestion: Department Heads will oversee the education requirements and City identified Projects assigned to the students throughout their internship program. 1 The United City of Yorkville is pleased to announce the development of an internship / field work program for students majoring in Park and Recreation, Public Administration and Public Relations and Communications, or related fields. This field work experience will provide students with "hands on" / practical experience to prepare for an entry-level position in the field, and to bring the four years of higher education into focus. In addition to the designated area of concentration, all students will receive a global overview of the intra-workings of all departments of municipal government. Enclosed is promotional information and materials regarding the United City of Yorkville. Please encourage your students to think about what BENEFITS the overall experience will give to future full time employment in their chosen field. Call to%y to set 4n 4ppointment to meet with the United City of Yorkville st 11 nc/ find out whet we hive to offer 45 4n internship or fieldwork site. Sincerely, Anton Graff Laura ). Brown City Administrator Executive Director of Park and Recreation United City of Yorkville United City of Yorkville '7ECE `vv UNITED CITY OF YORKVILLE INTERNSHIP AND FIELD WORK PROGRAM OVERVIEW WELCOME We want to welcome you to the United City of Yorkville. We understand that selecting your fieldwork or internship site is a very difficult process. We encourage students to think about what BENEFITS the overall experience will give to future full time employment in their chosen field. The staff at the United City of Yorkville is very proud of our internship program in the fields of Recreation,Public Administration,Public Relations or Communications. Your internship placement with the City of Yorkville will provide you with the"hands on" experience you will need in order to obtain your first professional position in your chosen field. Students in related fields of study who desire practical experience in a municipal setting are encouraged to meet with the City Administrator or designated Department Head to determine if this placement meets your needs. Meet with the United City of Yorkville staff and find out what we have to offer you as your internship or fieldwork site. INTERN & FIELD WORK STUDENTS In addition to the designated area of concentration, all students will receive an overview and practical experience within all departments of the City. This will provide the students with a global overview of the intra-workings of municipal government and individual departments. Administration City Council Finance Economic Development Clerk Building &Zoning Engineering Park& Recreation Public Works Public Safety This field experience with the United City of Yorkville is designed to prepare the student for an entry-level position in the field, and to bring the four years of higher education into focus. This handbook is to be used as a tool for orienting the student to the City and for answering questions. As an intern,you are encouraged to ask questions and make suggestions. Interns provide the City with a means for exchange of innovative ideas and newly gathered knowledge. We invite your interests, creativity and enthusiasm. There are so many directions you can take during your internship...reach out and try them all; your time to experience and learn is now! INTRODUCTION TO THE UNITED CITY OF YORKVILLE The United City of Yorkville is located 55 miles southwest of Chicago, and has a population of almost 7,000 people. Since the establishment of Yorkville, more than 160 years, the history of Agriculture and rural atmosphere is disappearing by the growth of urbanization and movement of the surrounding suburbs. In Kendall County,the Fox River is the centerpiece of several historic towns,such as Yorkville. The Fox River flows 115 miles from southern Wisconsin to northern and central Illinois. Yorkville,and neighboring towns have worked hard to restore the downtown riverfront areas,while preserving the natural state of the river. The United City of Yorkville is governed by a Mayor and City Council form of municipal government and approval process. The daily decisions and administration of the City's operations are directed through a full time City Administrator, who is responsible to the Mayor and City Council. UNITED CITY OF YORKVILLE'S DEPARTMENTS AND SERVICES Administration City Council Finance Economic Development City Clerk Building& Zoning Engineering Park & Recreation Public Works Public Safety DEMOGRAPHICS County: Kendall Population(2003): 6,189 Projected Population (2008) 11,000 Households (2003) 2,800 Median Household Income $63,546 INTERNSHIP OVERVIEW AND FOCUS AREAS Student interns may be involved in a wide range of responsibilities including cross departmental support and awareness in the total operation of municipal government. All internship programs may include the following requirements: Establishment of Internship goals and projects Receive weekly supervision and guidance Attendance at City Council Meetings Attendance at selected Committee Meetings Attendance at selected County Meetings Attendance at other relative organization/board meetings Completion of weekly reports Completion of a mid and final project Cross departmental orientation and exposure in all facets of municipal government AREAS OF CONCENTRATION The following are the focus areas for the different types of internship programs based on the area of concentration that are currently offered by the United City of Yorkville. YDRKv1LLE Public Park and Recreation PARKS & REGREATIoN Yorkville Park and Recreation is participating with various colleges and universities in offering a field work/intern experience for students majoring in Recreation Administration and/or related fields (undergraduate and graduate level). The department believes that an intensive on-the-job field experience will benefit the student, the United City of Yorkville,the community, and the leisure services field in general. The areas the student will be exposed to include; • Recreation program development • Supervision and implementation of weekly programs, special events, trips, leagues, day camps and City-Wide events. • Establishment of cooperative agreements • Sponsorship solicitation and grant applications • The development of Public Relations information including: brochures, flyers,newsletters, press releases, service reports and master plan updates. • Target surveys and areas specific evaluations • Statistical reports based on attendance • Involvement in the parks maintenance standards and the overall operation of the Parks system • Involvement in daily administrative duties • All areas of technology and registration Public Administration This field experience with the United City of Yorkville is designed to provide students (undergraduate and graduate level) with"hands on" experience in the field of municipal Public Administration. Areas the students will be involved in will include: • Development and management of Capital Budgeting • GASB implementation and other technology related functions • Development of a PUD agreement and the developers process • Develop a management plan for an area of municipal government • Analyze statistics • Evaluate the delivery of Human Service area • City Council retreat or orientation • Long term projects identified by the City Administrator • Overall Public Relations information for the City • Target surveys • Involvement in daily administrative duties Public Relations & Communication The United City of Yorkville is participating with colleges and universities in offering fieldwork practicum experiences of students majoring in Public Relations & Communications and/or related fields. The City will provide a wide range of experiences and opportunities in the areas of Public Relations & Communications in the field of municipal government. This field work/practicum experiences with the United City of Yorkville is designed to prepare the students for an entry-level position in Public Relations in the field of public service,all departments within local government, and/or municipal settings. Students will be involved in a comprehensive and diverse media program for the services and all facets of municipal government which includes: • Written media programs including: press releases, brochures, flyers, program and area specific booklets. • Statistical analysis which will include the development of targeted marketing plans, consumer analysis surveys and satisfaction studies. • A wide range of Oral media programs including: cable production, community interviews, community presentations, reports to City Council. • Benefit related marketing plan. • Marketing programs for Yorkville's Economic Development, Tourism and Chambers Programs • All department public relations programs. • Involvement in daily administrative duties • City Council retreat and/or orientation • All areas of Human Service and resident marketing programs YOUR ROLE AT The United City Of Yorkville The United City of Yorkville's internship program is designed to provide students in Parks and Recreation,Public Administration and Public Relations/Communications curriculums an opportunity for a comprehensive fieldwork experience. Students who are interviewed and selected for fieldwork placement at Yorkville will be expected to accomplish specific tasks during their internships;these tasks are their primary responsibility. Students must plan time and organize his/her schedule to accomplish expectations. Because each college internship is different,each student's program will be dealt with on an individual basis. All projects and specific areas of concentration will be developed during the first week of the student's internship through the establishment of goals. The internship plan will include specific projects to be accomplished; stated goals and experiences the student desires to accomplish; and an outline of daily work schedules. This plan will be agreed upon by the student, the United City of Yorkville's City Administrator or designated Department Head and the University and/or College Field Supervisor United City of Yorkville's ROLE IN YOUR INTERNSHIP 1. Provide a professional staff in the role of direct Supervisor for student interns. 2. Provide required number weeks of fieldwork placement and experience in a municipal government setting as an extension of the student's learning process. 3. Provide orientation to all departments and staff during internship. 4. Make all full-time staff aware of student intern's arrival, purpose and expectations. Make each person aware of his or her importance in contributing to the success of the internship. 5. Help intern work out a schedule of timelines for all reports and assignments, etc. 6. Give directions and guidance as to work assignments, presentations and professional involvement. 7. To provide space, equipment and tools necessary to perform job effectively. 8. Completion of a mid-term and final evaluation. 9. Complete all required forms necessary for placement from college/university. During their internship, students are encouraged to maintain school health insurance. Some schools may insure their students for legal liability during their fieldwork experience. The United City of Yorkville provides liability insurance and workmen's compensation should a field work student get injured on the job. COOPERATIVE AGREEMENT FOR FIELD PLACEMENT Field Placement Site: UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 630 / 553-4350 University or College: Address: Internship Supervisor: Phone Number: Student Name: Address: Phone Number(home): Phone Number (school): The United City of Yorkville agrees to accept: as an intern student for the dates and conditions as stated below: Dates: Weeks: Hours per week: Stipend(if applicable) Accommodation: COOPERATIVE AGREEMENT FOR FIELD PLACEMENT THE FIELD PLACEMENT STUDENT WILL: 1. Work approximately 40 hours a week. (A flextime system will be in effect to compensate the student when hours worked per week exceed 40 hours). OR 20 hours per week for part- time field work students. 2. Adhere to all administrative policies;the practices outline in the employee manual; all City policies and procedures; and all departmental regulations and practices of the City and University or College. 3. Attend staff meetings and other professional meetings,obtain work-related certifications and participate in service training sessions as required by the City. 4. Complete all University or College assignments. 5. Complete all projects as established in the internship plan. 6. Submit:weekly reports,initial and final reports, special project assignment summaries,mid- term and final evaluations of student's work performance, and field placement site evaluation, among other assigned written responsibilities as specified by the City and University or College. 8. Act in a responsible manner observing all safety precautions throughout the entire internship experience. 9. Work cooperatively with University or College supervisor and assigned United City of Yorkville Field Placement Site Supervisor in order to maximize the student's professional growth and development. IT IS UNDERSTOOD BY THE STUDENT THAT ALL THE ABOVE ARE TO BE COMPLETED BEFORE A FINAL GRADE WILL BE GIVEN. THIS COOPERATIVE AGREEMENT WILL REMAIN IN EFFECT UNTIL WRITTEN NOTICE IS RECEIVED BY THE UNIVERSITY/COLLEGE, STUDENT, OR FIELD PLACEMENT SITE SUPERVISOR, INCLUDING DESIRE TO TERMINATE. THE FIELD PLACEMENT STUDENT WILL BE TERMINATED IF: 1. He/She is not making satisfactory progress in the field placement program as determined by either the University/College Supervisor or the Field Placement Supervisor. 2. Failure to comply with field placement site regulations,policies and standards. COOPERATIVE AGREEMENT FOR FIELD PLACEMENT The student authorizes the United City of Yorkville to provide information regarding past or present employment performance to perspective employers, and releases said employers from any and all liability which may arise from providing information. The student releases and will not hold the United City of Yorkville any of their employees, City Council Members, or Board Members, or agents, responsible for any liability arising out of participation in this field placement program. I understand that the City of Yorkville does not carry medical insurance for interns. I have read this manual and understand and agree to adhere to all United City of Yorkville's policies and procedures. DATE: STUDENT: DATE: UNITED CITY OF YORKVILLE SITE SUPERVISOR: TITLE DATE: UNIVERSITY OR COLLEGE SUPERVISOR: 09/25/03 K``° circ J? i O Iiltli ,grilugiu. Yorkville Police Department EST. _1836 - - Internship Program Guidelines O i ( I �, 4o Accountability • Interns will be assigned to the Training Section and will be under the direct supervision of the Training Supervisor. Duties • Interns will be assigned to Support Services, Patrol, Investigations, Crime Prevention and other specialized sections in order to familiarize the intern with each operation. Their specific duties during these times will be determined by that section. • Interns may be required to do special studies and prepare written reports as the needs of the Yorkville Police Department dictate. • The intern may be asked to participate in special programs. Written and oral communication skills are emphasized during this program. The focus is on staff functions rather than ride-alongs. Work Hours (Unpaid Internship) • The number of work hours is based on the number of college credits given. • It is expected that the interns will work approximately three hours a week for each credit hour given. Work hours will normally be between 0600 hours (6:00am) and 2300 hours (11:00pm), Monday through Friday, unless given permission of training supervisor. Requirements • All candidates must complete and submit a written application. • Applicants are to contact the Training Supervisor at 630-553-8504 to make arrangements for a personal interview. • All interns are subject to all rules, regulations, policies and procedures of the Yorkville Police Department. .c�p C/ry O Yorkville Police Department EST. �� _ 7836 Internship Program Guidelines cca a. ;., `` Kenddl Canty 4CE w‘' Requirements (Continued) • Interns must carry health and injury insurance during their internship. Such coverage is normally available from the college or university. • Interns must complete and sign a waiver of liability each time he/she is assigned as a ride-along with a police vehicle. Selection • Juniors and seniors pursuing careers and majoring in a law enforcement curriculum will be given first consideration. • After candidates are selected, they will receive confirmation of their acceptance. I voluntarily agree to a background check to confirm my suitability for the Internship Program. I further understand that any violation of the rules and regulations of the Yorkville Police Department may terminate my internship period. I have read and understand these guidelines outlining the Yorkville Police Department Internship Program and its requirements. Applicant Signature Date Witnessed PENDING DATE IACCT# NAME ADDRESS PROBLEM STATUS METER STUCK AT 70854 SINCE 2/03 1610 TOWER LANE BILLING 406 CHURCH - - - 8 4/03 8/4/03 METER STUCK- IS OCCUPIED NEED RR INSTALLED -CANNOT ALWAYS 8/4/031 201 W CENTER GET IN - ESTIMATING BILLS 8/5/03 1007 SUNSET METER STUCK AT 59900 8/ 5/03 102A APPLETREE METER STUCK AT 74400 332 E VAN EMMON NO METER 8/6/03 201 W MADISON NEED RR-CANNOT GET IN 8/6/03 1307 CHESTNUT LN METER STUCK AT 3000 8/ 5/03 301 E HYDRAULIC NO METER NEED RR-HARD TO ACCESS FOR METER 8/5/03 1110 NADEN READER 2/12/02 226 S BRIDGE ST STUCK METER AT68900 504 COUNTRYSIDE METER STUCK AT 195700 LAST SEVERAL 1/6/03 CENTER BILLINGS 9/ 3/03 312 E FOX ST GATE LOCKED NEED RR INSTALLED 9/3/03 311 E FOX ST METER NEEDS NEW FACE-WORN OFF 1818A COUNTRY METER STUCK AT 591 LAST 2 BILLING CYCLES9/3/03 HILLS 9/3/03 0311508DPOWERSCTSTUCKMETERAT50200 REPAIRED NEED RR INSTALLED CLOSED DURING 8/4/031 !1205A N BRIDGE ST 'DAYTIME - ESTIMATING BILLS RR INSTALLED 9/9/031 604A TOWER LANE NEED RR- GATE LOCKED RR INSTALLED 104 W COUNTRYSIDE 4 UNIT STUCK AT 70100 SINCE 12/31/02 PKWYBILLING METER REPLACED 9/16/03 2197 MEADOWVIEW 'METER MAKES LOUD CLICKING NOISE METER REPLACED DID NOT PICK UP CERTIFIED 2/12/02' 208 W RIDGE#1 STUCK AT 2938 LETTER DID NOT PICK UP CERTIFIED 2/ 12/02 208 W RIDGE#2 STUCK AT 1322 LETTER DID NOT PICK UP CERTIFIED 2/11/03 508D POWERS CT STUCK METER AT 57500 1LETTER DID NOT PICK UP CERTIFIED 1/9/03 105 CENTER PKWY STUCK METER AT 13700 LETTER 8/6/03 1310 CORALBERRY NEED RR-METER UNDER DECK 1MXU INSTALLED iSt:lei:D C/)..1,Q United City of Yorkville Memorandum EST. £ 11" ;' 1836 800 Game Farm Road p 1$ � Yorkville, Illinois, 60560 Telephone: 630-553-4350 op Courti�t o 11. Kendall Celmty �= Fax: 630-553-7575 Date: October 7, 2003 ().if-- - -- To: Administration Committee From: Traci Pleckham - Finance Director CC: Administrator Graff Subject: Water Billing/Accounting Software Update As an update to our accounting system, the City's accounting system is processing with no problems. MSI has been very responsive and supportive through the conversion and training process. To date, MSI has provided over 30 additional training hours with no cost to the City. This equates to over $3,000 in cost savings. This follow-up training has been very useful for staff. MSI has also agreed to waive $2,200 in fees in relation to the Utility Billing Conversion and Project Management fees. In addition, we are in the process of upgrading to MSI's latest version 3.0. This upgrade is basically a clean-up of the prior release and will rid some minor prior release "bugs". We have also been utilizing MSI's customer support 800 number for questions. Their support representatives have been very helpful in answering our questions. In summary, I believe we have a well trained staff and access to a number of MSI support representatives for issues that may arise. PROJECT FINANCIAL TRACKING WORKSHEET PROJECT&DEVELOPER LOCATION PROJECT SIZE CONCEPT ANNEX. REZONE PRELIM.PLAN P.U.D. ADMIN FEE FINAL PLAT ENG REVIEW EEI DEPOSIT LGL DEPOSIT FLOOD STUDY MISC.FEES COMMENTS/STATUS 1 Amurol 2800 N.Rte 47 commercial development $1,858.90 $1,327.79 parking lot 1 2 Bowman Prop.,Inland(Ravine Woods) 47&Hilltop 18 lots on 32 acres $250.00 1.5 mile review approved 2 3 Bristol Club:Lay-Com Galena&Cannonball 104 sfd $1,746.50 pd-no record $200.00 $500.00 $9,482.50 $5,000.00 1 1/2 mile review fee 10-23-03 Plan Council 3 4 Caledonia:Inland N/W of YBC 85.296 acres $500.00 - $500.00 $10,000.00 $5,000.00 $22.7 pending Prelim.Plan,PUD Amend;10-14 City Council 4 5 Cannonball Run Plaza:Jim Ratos S/E side 34&Cannonball 8 commercial lots 5 6 Carrvilla:Kurt and Pat Karr Property Nof 71;Hilltop&Wing 9.24 acres $250.00 6 7 Cimarron Ridge:Conover Bldrs. Sof 34,E of Cannonball 29 sfd,42 dup.,9.9 A comm. 81%built out 7 8 Country Hills:Dennis Dwyer S!W corner 71&126 84 sfd $27,687.52 Ph2$500.00 84%built out 8 9 Countryside Center:Tri-Land Properties Countryside commercial re-development $15,000.00 Tif Study deposit pd June 2003 9 10 Deere Crossing:B&B Land Oevelopm't Aments/lmmanuel 18 lots on 37 acres 1.5 mile review approved' 10 11 Dhuse Prop.:Wiseman Hughes Windett Ridge II approx.80 acres $500 due $15,000.00 Concept Plan,10-8-03 Plan Commission 11 12 Fields of Farm Colony:,Inland 71&Hilltop 160 lots on 281 acres $500.00 County Subdivision 12 13 Fifth Third Bank-Tucker 34 8 Marketplace Rte 34&Marketplace Development Agreement stage 13 14 Fisher Property/TBD:Kimball 300a N/W corner Faxon&CBall CDUNTY-405 sfd on 308 Acres- $500.00 $3,200.00 $250.00 $500.00 $500.00 $20,000.00 $5,000.00 $10,500.00 5K flow meter Prelim,Plat Approved 14 15 Foxfield's 2nd Add.:Barry Niles Teri Ln.Cul de Sac 3.44 acres,R-2 Zoned 15 16 Fox Highlands:Frontier Land Grp. S of 71,E of 47 33 sfd,84 town.,6 duplexes :r $2950.Ann ex&Rezone $500.00 ' $500.00 $40,025.02 $500.04 $11,050.00 $5,000.00 47%built out 16 17 Fox Hill:Dresden Sof 34,E of Eldemain 222 sfd,144 town.,32 duplexes *billed hourly* U4,U6$500 Ea Re-design Concept Review,Fnl Plat;90%built out 17 18 Fox Hill:DCI,Unit 7 *billed hourly* $500.00 $5,000.00 Final Plat,10-16-03 EDC ' 18 19 Fox Hill:Primus,Unit 5 'billed hourly' $500.00 $2,390.00 86%built out 19 20 Fox Mill Landing:JCPC Corp. Hydraulic&Mill` 20 residential units $1,074.25 $1,000.00 $1686.64 Inspection Fee paid 11/25/02 20 21 Fox River Bluffs:Inland Fox&Highpoint COUNTY-141 sfd,302.6 Acres $250.00 Concept,1.5 mi review approved,Annex&Rezone 21 22 Go-Tane Service Station E of 47,S of 34 2.14 acres waived waived Annexation,Rezoning Approved 22 23 Grande Reserve:MPI 1127.3 acres R.R.&Kennedy 1324 sfd,394 dup.,632 t.h.,300 apts $11,473.00 $500.00 $250k dep.Due $30,000.00 $15,000.00 035k water improvemenlsi$24.6k traffic sway $396,900 Mun.Bldg Fee Due 23 24 Grande Reserve,Line 2= r n - $19.2k Fiscal Impact/$teak Water Tank/SlbOSot,Sed Permd 24 25 Greenbrier:Ron Wehrli Develop. W of Bridge,N of G'Briar 152 sfd,9 duplexes Ph 4$471.36 $500.00 Ph 4$336.68 95%built out 25 26 Heartland Circle S of Heartland Sub 250 sfd on 129.6 acres $1,280.00 $500.00 $92,345.77 $500 Res/Comm $8,200.00 $5,000.00 $1100 Soil Pmt,Deposit;$270 Traffic Study Final Plat Appr'd 5/27/03 pending Eng.Accept. 26 27 Heartland Professional Building Farmstead&Rt 34 27 28 Heartland Subdivision Sof 34,E of McHugh 186 sfd $250.04 $500.00 $500.00 $34+k U1;823+6 U2,3 Ph1,2,3$500ea $4590 Unit1 67%built out 28 29 Hopkin's Corner(Morrissey) 37.4 acres N/W corner 47&Greenbr Rd 87 townhomes $570.00 $500.00 $500.00 $2,000.00 $5,000.00 29 30 Inland Office Building:,Inland 34&Marketplace $500.04 $400.00 30 31 Kendall County Special Ed.Co-op Lot 3,201 Garden Circle $4,316.34 $3,038.10 31 32 Kendall General Store:Maxwell 8710 Rte 71 6.21 acres waived waived Annex,Rezone;10/8/03 Plan Commission 32 33 Kritzberg,Gary&Susan 308 N.Bridge home to business $200.00 10-8-03 Plan Commission 33 34 Kylyn's Crossing(Cannonball Hill) E of 47,5 of C`Ball Trail $360,00 $500.00 $500.00 34 35 Kylyn's Crossing West:(CanEst)AMG N of 34,W of C'Ball Trl 111 sfd $15,253.45 $500.00 $5,000.00 92%built out 35 36 Kylyn's Ridge:AMG Homes W of Kyiyn's Cr.West 134 sfd on 69.83 acres $500.00 $963.13 $500.00 $26,731.97 Unit 1 $500.00 $19,094 Unit 1 $5,000.00' $8,335.00 $200 Soil,Sed.Pmts U1,2/$42,735:Ut W/S Recapture 36 37 LaBerge Property 11925 Route 34 approx 3 acres $250.00 Annex,Rezone,10/8/03 Plan Commission 37 38 Laniosz Garden Center:Dan Laniosz 10701 Rte 71 i $250.00 1.5 mile review approved 38 39 Lo Destro Dental Center .8 acres 803 N.Bridge House demo,new office building $200.00 $352.41 $1,000.00 39 40 Longford Lakes:Montatbano Homes W of Landmark,S of McHugh 11I 99 bides,62 apts on 13.6 acres $10,897.42' $500.00 ' $2,432.50 $5,000.00 $9300 Dev.Fee.67Units x$150 each Final Plat approved 40 41 Maple Grove Sub.:Ron Tucek Sof Legion,W side Highpl 30 lots on 51.2 acres $250.00 1.5 mile review approved 41 42 Menards:Menard,Inc.' E of 47,N of Countryside commercial development $151,912.60 waived $5,000.00 Complete 42 43 Menards Residential:Menard,Inc. E of 47,S of Countryside 142.2 acres:174 sfd,268 mfd $500.00 $885.00 $887.00 $500.00 $5,000.00 Prelim Plan,Final Plat Approved 9-23-03 43 44 Menards Residential Line 2 Prelim Plan,Final Plat 8/28 Plan Council 44 45 Northgate:Inland 86 acres N/E corner 47&Galena 59 town,184 mfd,32 A.comm. $1,060.00 $500.00 $4,450.00 $5,000.00 45 46 Prairie Gardens:Windham Homes 24.2A W of 47,E of G'Briar Sub. _ 56 sfd,6 Commercial $433.80 $200.00 $500.00 $500.00 $23,618.08 $500.00 $2,919.00 $5,000.00 50%built out6' 4 47 Pride Pantry N Bridge&Main service station WITHDRAWN 47 48 Raintree Village:Wyndham Dee ant East of Fox Highlands 4 Yp ip04 sfd;238 dup.,320 acres $500.00 $500.00 $500.00 $11,050.00 $11,050.00 $5;000A0 $24k water system/$96k Hyd.Interceptor Fnl Plat U1 approved,$15.6k Mun Bldg Fee Due 48 49 Raintree Village Line 2 $100 Soil,Sed Pmt,$1k Soil,Sed.Deposit Units 1,2,3 ea Amend Annexation&PUD Agreements 49 50 Reserve at Fox River Apts.PRS Constr. N of MktPlaclMcHugh Inter. 132 apts _ $21,615.99 : $15,119.75 $5k Sanitary Flow Meters Deposit Final Plat Review;no longer Brisben 50 51 River's Edge.S&K Development N of Fox,N&S of R.R. 166 sfd $1,164.00 $200.00 $500.00 $500.00 $73,031.14 Ph.2$500.00 $4,731.91 $5,000.00 46%built out 51 52 Rose Hill:Property Concepts 98 Ac N/W corner Hilltop,Minkler COUNTY-57 units on 98 acres $250.00 _ 1.5 mile review approved 52 53 Runge Prop.(IRED):Mid America Bldg SW corner 47&Baseline 150.3 acres wiaved $1,700.00 $500.00 $5,000.00 $5,000.00 $9500 due Annex,Rezone,11-12-03 Plan Commission 53 54 Savitski Site Savitski N/E corner 34&Eldemain $508.00 54 Jennifer Woodrick October 3, 2003 PROJECT FINANCIAL TRACKING WORKSHEET PROJECT&DEVELOPER PROJECT SIZE CONCEPT ANNEX. REZONE PRELIM.PLAN P.U.D. ADMIN FEE FINAL PLAT ENG REVIEW EEI DEPOSIT LGL DEPOSIT FLOOD STUDY MISC.FEES COMMENTS/STATUS 55 Suburban Terrace Apts:Pilmer Trust 34&McHugh 55 56 Sunflower Estates Unit 1:Inland. W of 47,S of G'Briar.Rd. 117 sfd total $10,758.25 $35,826.21:Ph.1,2 W/S Recapture Project totals 47%built out 56. 57 Sunflower Estates Unit 2:Inland 117 sfd total $18,841.58 $500.00 57 58 Sunflower Estates Unit 3:Inland -` " 117 sfd total -$9,903.43 $500.00 $2,664.50 -River.Xing:$10237.50:W/S Reca:$17839.22 58. 59 Town Crossing:Rehannah Enterprises S/W corner 34&C'Ball In $1,491.43 $1,200.00 $2,500.00 County Reca.$2173.55;Can.Trl Reca:$2619.41 59 60 Valentine Prop.:Chris Valentine Cannonball&Oak,S of R.R. Rental Center,total 16 acres waived waived waive Annex,Lgt.Deposit;Site Plan Pending 60 61 Walgreens:G&H Developers S/W corner 34&47 commercial development $1,491.43 $1,040.00 $2,500.00 Refund of Dev.Deposit 12/10/02 61 62 Wendy's 47&Marketview commercial development Complete 62 63 Westbury Village.Ocean Atlantic 300 A W of 47,N of Corneils 337 sfd,585 mfd;20 acres Comm. $500.00 $780.00 $3,150.00 $500.00 $500.00 $10,000.00 $5,000.00 $25,000.00 _ Annex/PUD/Prelim Plan; 63 III 64 Westbury Village Line 2 PUD Agmt pending san.Sewer solution for RRC 64 65 White Oaks.Crestview Builders N of Fox,E of River's Edge 82-87 sfd Ph4$7413.49 95%built out 65 66 Wildwood:Fox Valley Farms Porto. N of 71,E of 47 37 sfd 90%built out 66 67 Windett Ridge-Wiseman Hughes 47&Legion 163 acres:277 sfd,5.5 acres Comm. $500.00 $500.00 $500.00 $20,000.00 $5,000.00 $1100 Soil/Sed Pmt,Deposit;$42k.Hyd Ave.Interceptor Final Plat U1 Approved;$41,550 Mun Bldg Fee due 67 68 Woodworth Estates:Woodworth Dev. East Main Street $500.00 $2,000.00 68 69 YBC Unit 1:Inland W of 47,N of R.R. $2,385.00 $500.00 $2,109.00 $2,500.00 Complete 69 70 YBC Unit 2:Inland $2,806.50 $500.00 $2,040.50 10%built out 70 71 YBC Unit 3.Inland $500.00 $3,042.50 10%built out 71 72 YMP/Jewel:Tucker Development S of 34,W of Marketplace commercial development $500.00 $34,836.26 $800.00 "-$5,000.00 Phase I Complete 72 73 York Meadows Apts.York Meadows W of 47,Sof B'Berry Creek 96 apts $5,130.42 $2,100.00 $2,500.00 Built Out 73 74 York.Hill Landscaping:Ortega,Barajas 8591 Route 126 5.07 acres waived"' Annexation,Zoning;10-7-03 C.O.W. 74 75 Yorkville National Bank S/W corner 47&Countryside Countryside Facility 75 76 Yorkville.Senior Apts:New Directions r S/W corner 47&G'Bnar 3.48 acres - $250.00 - .'$2,500.00 ',$2,500.00 $250 Special Use PUD Approved 76 ' Reserve at the Fox River Apts will not be charged a final plat fee,as this is not a subdivision.There are plat of easements only for this development. "Fox Hill refused the upfront Administration Fee;preferred to be billed hourly for Engineering Services. "'Annexation& Filing Fee waived per Dan Kramer(Liz), a legal/planner deposit will be charged. Jennifer Woodrick October 3, 2003 APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY UNITED CITY OF YORKVILLE VEHICLE POLICY ADOPTED 12-08-2000 SCOPE A. To describe the policies and procedures pertaining to vehicle policy that will be followed by the described organization listed below. This policy will be adopted to maintain a consistent and legal operating system for all United City of Yorkville vehicles. The Directors, City Administrator and Police Chief, will oversee each Department Head's enforcement of this policy and its procedures. The Department Head will supervise the procedures within their own departments. II. POLICY A. The vehicles will be used and maintained under the terms of this policy as written. Responsibility and control of the vehicles will remain with each Department Head in the United City of Yorkville. Below lists the terms, rules and regulations regarding this policy. B. The purpose of this policy is to make it absolutely clear to all employees that the United City of Yorkville is very concerned about motor vehicle safety and proper care of city equipment. The United City of Yorkville vehicles are to be used only for transporting equipment, employees and city affiliated personnel while conducting city business. III. CRITERIA A. An employee, a person whom receives a payroll check from the United City of Yorkville, when authorized by a Department Head, may operate a city vehicle. B. City Affiliated Personnel, City Council, Board Members, and Mayor, when authorized by a city employee, may operate a city vehicle to conduct city business. A City vehicle (any vehicle owned or leased by the United City of Yorkville) will be operated only by an authorized person who possesses a valid Illinois State Drivers License of proper classification for the vehicle being-driven/operated. C. Current Employee Driving Standard. Employees who currently drive a city vehicle or their own vehicle on city business must maintain a valid driver's license with a good driving record. The city recognizes that drivers who consistently violate state motor vehicle codes expose themselves and the community to potential bodily injury and property damage. D. The following identifies High Risk drivers. Employee drivers would be considered HIGH RISK if they have had any of the following: 1. Two or more moving violations within a 12-month period. APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY 2. One moving violation and one preventable accident while driving a city vehicle within a 12 month period. 3. Any combination of moving violations or preventable accidents while driving a city vehicle within a 24 month period totaling more than three. Employees designated as high risk will be required to participate in a driver improvement course recommended by the Yorkville Police Department and are subject to being excluded from driving a city vehicle. IV. PROCEDURES INDEX BY DEPARTMENT A. General Procedures For All Departments 1. All Employees will receive, understand and abide by the rules and regulations of this policy. 2. City vehicles are to be used for conducting City business only. Personnel assigned as "on call" are authorized 24-hour use of their assigned vehicles to increase command presence in the field, allow for immediate communications capabilities and/or enhance the overall operation. 3. City vehicles authorized for 24-hour use are to be used for commuting to and from work or when performing official City duties. They are not to be used for personal purpose (other than de minimis personal or approved medical), nor for the transportation of anyone other than City employees or people working with or for the City in an official capacity. 4. Only City employees and affiliated personnel are to be transported in City vehicles, unless their presence is necessary for City business or authorized by a Department Head. 5. Drivers must be thoroughly familiar with and follow all State and Federal regulations governing the particular type of motor vehicle they are operating. 6. The use of seat belts in all vehicles is a requirement and the law. 7. Headlights will be turned on whenever windshield wipers are needed. 8. All vehicles are to be unloaded and interiors maintained, unless special permission is obtained from the Department Head. 9. Vehicles should be kept neat inside and outside and every precaution must be taken to prevent debris from being blown or falling off trucks or from being discarded by vehicle occupants. Vehicle windows shall be closed and doors locked when not in use. 10. All (NO MATTER HOW MINOR) damage to vehicles to be reported to the Department Head immediately. 11. Employees who are involved in a traffic accident with a City vehicle or while operating their personal vehicle on City business, must report the accident to their Department Head as soon as possible after the incident, but no later than 24 hours after the incident. A police report shall be made anytime the accident involves collision, property damage, or personal injury to a private party. 12. It is the driver's responsibility to see that the vehicle is inspected for oil and gas and report any mechanical failures to the Department Head. The driver will follow any APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY additional instructions given by the Department Head as to cleaning and gas. A Vehicle Service Record should be completed showing any service done on the vehicle. 13. Engines are to be warmed up in the winter before driving the vehicle. 14. First aid kits and fire extinguishers must be kept in each vehicle and can be found behind or under the seat, or in the trunk of each vehicle. Let a Department Head know when refills are needed. 15. At no time shall anyone drive any City vehicle while intoxicated or under the influence of any illegal drug(s) or alcohol. 16. Abuse of vehicle privileges may result in disciplinary action. B. Administration 1. Employees given the privilege of use of the City owned vehicle to and from his/her residence will complete a Vehicle Agreement Form to be kept in their personnel file with the Accounting Clerk II/Human Resource Clerk. 2. Employee will conform to any I.R.S. rulings with regard to use of vehicles for to/from commute. 3. Any vehicle assigned to an employee for use during business hours only will comply with all general procedures and any exceptions must be approved by the Mayor. a. The assigned vehicle will be parked at the employee's work location during off hours unless approved by the employee's supervisor. b. The employee will abide with all other provisions of this policy. C. Recreation Department 1. No Recreation Department vehicles are to be used for personal use. All vehicles will be kept at Recreation facilities over night, unless special permission is obtained by Park Board and/or Director. 2. All vehicles are to be unloaded and interiors cleaned every night and/or after every use, unless special permission is obtained by supervisor and/or Director. 3. Vehicles will be washed as designated on assignment schedules. All vehicles will be maintained according to the manufacturers' recommendations, and monitored by supervisors and/or Directors. 4. In the recreation vehicle a Mileage form is available and all be completed by the driver for each trip. A Trip form will be completed for each trip that entails a full day. The forms are available in the vehicle and will be turned in to the recreation office. Employees must obtain permission for day trips from the Director two weeks in advance, if possible. Any Park Board member, Council member and/or city employee must also give two weeks notification prior to the date needed, to avoid scheduling conflicts with the departments. D. Parks Department APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY 1. Parks Department employees are required to have a minimum of a "Class C" Commercial Drivers License as established by the State of Illinois Standards for Drivers License requirements. 2. Parks Department employees shall abide by the Drug/ Alcohol Abuse Policy for Commercial Licensed Drivers as adopted and revised from time to time. 3. Under certain emergency situations Department Heads may grant the use of a City- owned vehicle to employees to drive to their residence in order to expedite their return to the City work force to work on the ongoing emergency. (i.e.: severe snow storm) E. Public Works Department 1. Public Works employees are required to have a minimum of a "Class C" Commercial Drivers License as established by the State of Illinois Standards for Drivers License requirements. 2. Public Works employees shall abide by the Drug/ Alcohol Abuse Policy for Commercial Licensed Drivers as adopted and revised from time to time. 3. Under certain emergency situations Department Heads may grant the use of a City owned vehicle to employees to drive to their residence in order to expedite their return to the City work force to work on the ongoing emergency. (i.e.: severe snow storm) F. Police Department 1. Policy. To comply with State law and court defined constitutional limits of reasonableness which govern the operation of police vehicles. 2. Purpose. To insure that department personnel operate authorized emergency vehicles with due regard for their own safety and the lives and property of every citizen. 3. Definitions a. Emergency: when a police officer reasonably believes that there is imminent probability of death, personal injury or loss or destruction of property occurring, and the immediate action of that officer may avert or reduce the seriousness of the situation. b. Due Regard: that a reasonable careful police officer, performing similar duties and under similar circumstances, would act in the same manner. c. Motorized Pursuits: an active attempt to stop a moving motor vehicle that is resisting apprehension by: 1.) Maintaining or increasing speed, and/or 2.) Ignoring an officer's signal to stop, and/or 3.) Taking such evasive actions or maneuvers so as to prevent apprehension. d. High-Speed Pursuit: motorized pursuit at speeds that exceed the legal speed limit. e. Police Vehicle: any department-owned motor vehicle, in authorized use, or any vehicle authorized by the chief of police or his designated subordinate APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY for use by a department member acting in the lawful capacity of police officer. f. Deadly Force: any force likely to cause death or great bodily harm. g. Reasonable Belief: what an ordinary and prudent person, in the same or similar circumstances would believe, based on his/her knowledge of the facts as they existed at the same time of the event. 4. Operation of Emergency Vehicles a. Police officers responsibility 1.) All sworn officers shall be familiar with and shall comply with all sections of the state laws which apply to the operation of emergency vehicles. 2.) The special privileges accorded by law to emergency vehicles are only effective when the vehicle is readily identifiable as an emergency vehicle. 3.) Unmarked police vehicles shall not be operated as an emergency vehicle unless equipped with and utilizing a flashing red light and an audible siren. 4.) Police officers assigned to emergency calls shall monitor their police radios and shall acknowledge all communications conveyed to them by the communications officer or supervisor in charge. b. Assigned officer(s) shall respond to emergency calls rapidly but with a due regard for the safety of life and property. 1.) Use of emergency lights: emergency lights shall be activated when responding to emergency calls to avoid conflicts which may occur at intersections, in heavy traffic, or in areas of restricted view. 2.) Use of siren: the siren shall be activated to avoid conflicts which may occur at intersections, in heavy traffic, or in areas of restricted view. 3.) Speed: authorized vehicles shall not be operated at a speed that may cause loss of control of the vehicle or endanger life or property. Speed shall be reduced when approaching intersections and other area of conflicts. 4.) Spotlight: spotlights on the police vehicle shall not be used as a means for clearing traffic nor shall they be directed at windshields of oncoming traffic. Spotlights shall not\be used in lieu of authorized emergency lights. c. Special considerations 1.) Upon approaching the immediate area of criminal activity, an officer may avoid announcing his/her arrival by turning off .emergency equipment and headlights at night, but only when such maneuvers can be employed without endangering persons or property. 2.) Although adverse reaction may result from the use of sirens at night in residential areas, the safety of the officer and the public is not abridged by the time of day and far outweigh any inconvenience which may occur. APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY d. Supervisor's responsibility: The on duty supervisor shall monitor and coordinate the assignment and response to emergency calls. 1.) Supervisors shall evaluate circumstances given which would justify an emergency call assignment, assist communications officers in evaluating such circumstances, and shall intervene when assignments given by the communications officer do not correspond to the circumstances. 2.) Supervisors shall monitor officer response to emergency calls to ensure compliance with department policy, officer and public safety, and efficient department response to emergency scenes. 5. Pursuit Driving a. Department Position 1.) Law violators shall be pursued and apprehended whenever feasible under existing circumstances. A pursuit shall be tem l inated whenever the risks of the officer's safety of others, outweigh the danger to the community if the suspect is not apprehended. 2.) Officers shall weigh the seriousness of the violator's suspected crime against the potential for death or injury and the duration and the overall distance that may be traveled if the pursuit continues. 3.) When attempting to stop an offender who has not begun to flee, the police officer should try everything within his/her authority, keeping in mind his/her personal safety, to apprehend the suspect without resorting to a high-speed chase. This would include the use of the public address system and/or the spotlight or waiting until the subject parks or stops at traffic light before activating the light and/or siren. b. Officers responsibility: the decision to begin, responsibility for continuation and the method of pursuit rest primarily, but not solely with the individual officer(s) involved. Although the law does not prevent officers from exceeding the posted speed limit while engaged in pursuit, it does hold officers criminally and civilly responsible for their actions. 1.) Only police vehicles equipped with audio and visual emergency equipment shall enter into pursuit. It is the officer's duty to be reasonably sure his/her police vehicle is mechanically sound before entering into a pursuit. 2.) The pursuing officer has the responsibility to terminate a pursuit at any time, if in the officer's judgment, the risks outweigh the seriousness of the offense or if anyone's life is being unduly, threatened by the act undertaken. The officer may terminate pursuit without threat of any imposition of discipline or censure. 3.) The following should be considered. a.) Is the pursuit undertaken with due regard for third parties? b.) Does the seriousness of the crime warrant the pursuit? c.) What is the likelihood of apprehension? d.) What are the roadway, traffic, and pedestrian conditions? e.) What are the weather conditions? APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY f.) What is the geographical location, (residential, business, commercial, school, etc.)? c. State Law permits police officer who engage in a pursuit to, based upon the reasonableness of their actions, exceed the speed limit and disregard other traffic regulations. d. Emergency lights and siren shall be activated during the pursuit to ensure utmost safety to the officer and all others. e. When approaching an intersection where signal lights or stop signs control the flow of traffic, the officer shall: 1.) Decelerate and be prepared to apply brakes, stopping if necessary. 2.) Enter the intersection only when safe to proceed and at a reduced rate of speed so as to make cross traffic aware of the officer's presence. 3.) Resume pursuit speed only when safe to do so. 4.) Emergency lights and siren requests right-of-way and does not afford absolute right to disregard traffic signals or devices (red lights, stop signs, etc. ) f. Officers who become engaged in a pursuit shall notify communications of the following, as soon as it is practical to do so: 1.) Suspect vehicle license plate number. 2.) Starting location and direction of travel. 3.) Vehicle, driver and occupant(s) description. 4.) Nature and severity of the offense warranting the pursuit. 5.) Known possession of weapons and their types. 6.) Continuing updates of direction. 7.) Request for additional units and their positioning. g. Officers shall not cause intentional contact between their vehicle and the vehicle being pursued nor shall they maneuver along side or in front of their vehicle being pursued or into any position or potential collision with a pursued vehicle. h. Officers shall not attempt to stop a fleeing vehicle by shooting at it. Officers shall not continue pursuit into another jurisdiction without advising communications. 1.) Whenever possible, the Illinois State Police Emergency Network (ISPERN) shall be used during the pursuit. j. Officers shall not pursue a fleeing vehicle that leaves the roadway without permission from a duty supervisor. k. Assisting officer(s): all other members of the department shall refrain from entering an ongoing pursuit unless directly assigned by communications or a duty supervisor. 1.) Officers involved in a pursuit shall not attempt to converge upon or pass the primary pursuit unit unless requested to do so by the primary pursuit unit. 2.) Caravanning behind the pursued vehicle is discouraged. Whenever possible assisting units should try and parallel the pursued unit on a side street. APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY 3.) Officers should exercise discretion in radio usage so that the radio airway can be kept open for the primary pursuit unit. 1. Supervisor responsibility: the on duty supervisor upon being advised of or becoming aware of a pursuit, shall be responsible for the following: 1.) The number of personnel assigned to the pursuit, allowing for proper police coverage throughout the remained of the city. 2.) Monitoring the pursuit's beginning and continuing locations. 3.) Ordering termination of the pursuit to prevent risk and to ensure the safety of others, the public and the violator(s). Termination of a pursuit may be based upon, but is not limited to any of the following: a.) The severity of the offense(s) and the possible ultimate use of deadly force. b.) The length of pursuit time. c.) The roadway and weather conditions. d.) The time of day. e.) The geographical location (residential, business, commercial, school, etc.) f) The probable destination. 4.) Intervening and changing any incorrect assignment or misuse of police personnel involved in the pursuit. m. Reporting procedures and post-pursuit analysis 1.) Officers involved in the pursuit shall prepare the required police reports and citations. 2.) Additionally, the post-pursuit analysis form (Appendix A) shall be completed by the officer issuing the citations and attach it to the appropriate reports or case file. 3.) During report preparations, special care shall be given to the legal requirements listed in the Illinois Vehicle Code (Chapter 95 1/2), Section 11-205b which sets forth the parameters within which emergency and pursuit driving can take place. 4.) Officers shall adequately report all elements and facts of the pursuit, .making sure to document a description of the emergency vehicle, the nature and severity of the emergency or violation and all due caution afforded to unintended third parties or property. n. Roadblocks 1.) Under certain circumstances, the blocking or barricading of roadways by means of police vehicles, barriers or obstacles may become necessary. Since there are legal consequences and inherent dangers associated with this course of action, roadblocks must be undertaken with due regard for the safety of third parities as well as the fleeing motorist. 2.) Moving roadblocks are strictly prohibited. 3.) The on duty supervisor shall be responsible to authorize and control all types of roadblocks. o. Pursuit Roadblocks: APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY 1.) Fixed roadblocks shall be used as a last resort to apprehend a fleeing motorist who is wanted for a violent felony and who constitutes an immediate, serious threat to the safety of officers and third parties. o High visibility shall be maintained. o Roadblocks shall be well lighted by means of interior and exterior lights, road flares and other available lighting equipment. o Spotlights shall be used to illuminate the area but shall not be used to blind the vision of oncoming drivers. o Placement shall: (1) Be on a flat, straight roadway, whenever possible. (2.) Allow all approaching vehicles ample time to stop safely. (3.) Be sure that public endangerment is limited by avoiding, if possible, certain areas (schools, gas stations, blind hills,busy intersections etc.) o All personnel shall be clear of the roadblock and blocking vehicles by maintaining a safe distance. o When a roadblock is initiated, a safety lane or escape route shall be provided. p. Traffic checkpoint roadblocks shall: 1.) Control traffic in and out of major crime scenes. 2.) Control access in and out of the scene of a major disaster or emergencies. 3.) Not be employed as means of general or specific traffic enforcement unless authorized by the chief of police. 4.) Afford consideration for traffic speed at the roadblock, sight stopping distance and maintaining orderly traffic flow. 5.) Be staffed with sufficient manpower to properly check traffic without causing undue congestion. 6.) Provide that detained subjects shall be removed from the flow of traffic. q. Road hazard roadblocks -marked and semi-marked vehicles only. r. All officer shall take immediate action to set up a roadblock and shall notify a duty supervisor via communications, in the event that a roadblock must be set up to protect the public from potential hazard (flooding, traffic accidents, power lines down, etc.) s. The duty supervisor shall assess each situation as soon as possible and control the function and duration of the roadblock, consistent with the hazard involved. t. The roadblock shall be removed only by authority of the duty supervisor, upon notification by the officer that it is safe to do so. 6. Assistance to Foreign Police Agencies APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY Assistance to foreign police agencies involved in a pursuit or conducting a roadblock shall be authorized through a duty supervisor under the provisions of Sections 3 and 4 of this order. Approved by: Date: Mayor Attest: Date: City Clerk APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY Department Name: Employee Name: Vehicle Number: UNITED CITY OF YORKVILLE, ILLINOIS VEHICLE AGREEMENT FORM This agreement describes the conditions and terms under which an employee of the United City of Yorkville is permitted the use of a City-owned vehicle for the purpose of commuting between his/her residence and City Hall only. Full Name: Department Name: Residential Address: Home Phone Number: Work Phone Number: Driver's License Number: Social Security Number: ******************************************************************************** The following information pertains to the City owned vehicle assigned for commuting purposes to the above employee. CITY VEHICLE NUMBER: MAKE: MODEL: YEAR: VEHICLE IDENTIFICATION NUMBER(VIN): ODOMETER READING: ROUND- TRIP COMMUTE MILES: ****************************************************************************** I have read in full and understand the terms and conditions contained within this Vehicle Agreement (attached) and, by my signature below, I agree to said terms and conditions. Signature Date APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY YORKVILLE PARKS AND RECREATION DEPARTMENT MILEAGE REPORT FORM (Please keep form in vehicle) *Push in trip button to reset trip mileage before and after use Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles Driver Date Activity Miles d APPENDIX I UNITED CITY OF YORKVILLE VEHICLE POLICY YORKVILLE PARKS AND RECREATION DEPARTMENT VEHICLE TRIP FORM *Push in trip button to reset trip mileage before and after use Driver's Name: Driver's Signature: Date(s) Department: Vehicle Use(Activity) Total Mileage: Inspection of Vehicle Before Trip: Inspection of Vehicle After Trip: Damage: Mechanical Difficulty: Oil/Fuel on Departure: FULL 3/4 '/z Vs EMPTY Oil/Fuel on Return: FULL 3/4 '/2 '/a EMPTY UNITED CITY OF YORKVILLE From the Desk of Jodie Mitsthewski City Clerk October 7, 2003 TO: Administration Committee RE: Update - Recruiting Minute Takers Since this was discussed at the August 14, 2003 Administration Committee meeting, I have recruited one new minute taker, Gail Denton. Ms. Denton was referred to me by Alderwoman Burd and began taking minutes in September. Currently, I have enough minute takers to cover meetings. I did not advertise however I did try to contact a few colleges but was unsuccessful in getting in touch with the correct individuals. The people I spoke to where not helpful in directing my inquiry to the correct department heads. I have put this on the back burner for now. If you have any questions,please fell free to contact me. Thanks, • • Jackie UNITED CITY OF YORKVILLE TIME OFF ANALYSIS THROUGH PAYROLL ENDING 9/06/03 Sick I Total Cost Hourly Vacation Vacation Sick Cost Comp ;Comp Per Department, Rate Hours Cost Hours (@50%) Hours Cost Employee Admin/Finance Employee 1 $18.99 0 $0.00 1281 $1,215.36 9- _-_- 49.25 $935.26 $2,150.62 Employee 2 $44.72 96 $4,293.12 3101 $6,931.60 0 $0.00 $11,224.72 Employee 3 $20.48 203.5' $4,167.68 12. 7.75 $1,308.16 74.5 $1,525.76 $7,001.60 Employee' 4 $17.00' 1201 $2,040.001 87 $739.501 126.25 $2,146.25 $4,925.75 Employee 5 $13.501. 0 $0.00 0 $0.001 0 $0.00 $0.00 Employee 6 $34.84 40 $1,393.62 160 $2,787.221 0 $0.00 $4,180.84 mp oee y 7 $14.50 0 $0.00. 24 $174.00 50 $725.00 $899.00 I Engineering Employee 11 $19.97 64 $1,278.08 4171 $4,163.75 129.25 $2,581.12 $8,022.95 Employee 21 $19.23 0 $0.00 40 $384.60 0 $0.00 $384.60 Employee or $0.0001. $0.00 18.5 $226.63 $226.63 Employee I 4 $35.42� 228 $8,075.76 695. $12,317.31 0 $0.00 $20,393.07 Public Works/Parks 0 $0.00 - ___ - -- - - -- Employee 1 $17.01 24 $204.12' 43.5 $739.94 $944.06 Employee 2, $20.96 132.5 $2,777.20 337 $3,531.76 63 $1,320.48 $7,629.44 Employee) 3 $20.77 88 $1,827.76 151 $1,568.14 165' $3,427.05 $6,822.95 Employee $32.16 160.... ..$. 5 150 $9,165.60 0 $0.00 $14,311.20 EmptyeeI 5 $14.60 0 $0.00 87 $635.10 1.5 $21.90 $657.00 ; Employee 6 $17.31 01 $0.00 481 $415.44 52.75 $913.10 $1,328.54 Employee, 7 $16.68 481 $800.64 121.5 $1,013.31 131.25 $2,189.25 $4,003.20 Employee, 8 $14.60 0' $0.001 8 $58.40 0 $0.00 $58.40 Employee, 9 $25.16 161 $4,050.76 I 229.5 $2,887.11 228 $5,736.48 $12,674.35 Employee', 101 $18.76 112 $2,101.12 161.5 $1,514.87 0 $0.00, $3,615.99 Employee 11 , $24.70 160 $3,952.00 2561 $3,161.60 148, $3,655.60' $10,769.20 Employee 12 $24.81 166.5 $4,130.87 234.51 $2,908.97 291.25 $7,225.91 $14,265.76 Employee 13, $24.96 65 $1,622.40 56: $698.88 36.25 $904.80 $3,226.08 Page 1 of 2 UNITED CITY OF YORKVILLE .. TIME OFF ANALYSIS , THROUGH PAYROLL ENDING 9/06/03 Sick Total Cost Hourly (Vacation Vacation Sick Cost Comp Comp Per Department Rate Hours Cost Hours '(@50%) Hours Cost Employee Police $18.70 80 $1,496.00 248.5 $2,323.48 158.5 $2,963.953 $2,578.40 Employee 11 $19.35 68 $1,315.81 116�,� Employee 2; $6,783.43 Employee 3! $25.12 8.4 $2,109.67 849.5 $10,667.64 45.25 $1,136.46 $13,913.77 Employee 4, $17.97 0 $0.00 24 $215.641 0 $0.00 $215.64 Employee 5 $19.74 56 $1,006.32, 80.5 $794.541 52 $1,026.48 $2,827.34 I Employee 6 $21.33 56 $1,194.481 162.75 $1,735.73 71.75 $1,53.0.43 $4,460.64 Employee' 1 30 . 8 0' 960 $13,382.40 79.5 $2,216.46 $24,171.96 Employee, 8 $22.12 51 $ ,573.21 711.5 $7,868.16 67 $1,481.85 $11,097.25 Employee 9 $24.11 60' $1,446.74 960 $11,573.90 4 $96.45 $13,117.09 Employee, 10� $26.97, 78 $2,103.66 1 571.5 $7,706.68 41.75 $1,126.00 $10,936.34 Employee' 11 $17.97 0 $0.00 24 $215.64 0 $0.00 $215.64 Employee112 $21.33', 56! $1,194.48 171 $1,823.72 18.5 $394.61 $3,412.80 Employee 13 $26.05 561 $1,458.80 199.5 $2,598.49 60 $1,563.00 $5,620.29 Employee 14 $14.42 11 $14.42 160 $1,153.60 54 $778.68 $1,946.70 Employee 15 $19.74 72 $1,421.28 99.51 $982.07 35.5 $700.77 $3,104.12 Employee 16; $21.69 84 $1,822.01 422.5, $4,582.12 42.75 $927.27 $7,331.40 I Employee 171 $39.38 200 $7,875.00 960 $18,900.00 0 $0.00 $26,775.00 1 $2,678.78 19 $412.12 $3,611.48 Employee 18 $21.69 24 $520.58 247 Employee 191 $32.01 275.5 $8,818.76 7981 $12,771.99 0 $0.001 $21,590.75 Employee 20 $28.42 109.5 $3,111.99 876.51 $12,455.07 26.751 $760_241 $16,327.29 Employee 21 $20.67 48.5 $1,002.67 216.5 $2,237.92 88.751 $1,834.78 $5,075.37 Recreation Em to ee'� p y 1 $33.651 160 $5,384.61 88 $1,480.77 0 $0.00 $6,865.38 Emtoee 2 p y $16.60 0 $0.00 104 $863.20 32.25 $535.35 $1,398.55 Employee31 $14.39 40 $575.60 88 $633.161 6.75 $97.13 $1,305.89 Employee' 4 $24.11 68 $1,639.48 279 $3,363.351 - 0 $0.00 $5,002.83 Library Employee 1 $10.00 P y e 1 $800.00 80 40 $200.00 0 $0.00 $1,000.00 Employee 21 $10.00 281 $280.00 160 $800.00 0 $0.00 $1,080.00 Employee, 3 $18.38 208 $3,823.04 400 $3,676.00 - 0 $0.00 $7,499.04 ,Total Cost(All Departments) $348,980.29 Page 2 of 2 Williams Development, Ltd. CHANGE ORDER REQUEST No. 00022 450 Gundersen Phone: (630)221-0671 Carol Stream,IL 60188 Fax: (630)221-0118 TITLE: STEEL PLATES DATE:9/16/03 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: COR To: YORKVILL From:WDL Number: DESCRIPTION OF PROPOSAL Additional cost required to mount the steel beams to the side of the grade beam instead of on top per revised foundation drawings Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 1 WDL General Conditions( 1.000 1 $56.01 0.00% $0.00 $56.01 $466.81 x 15%X.80) 1 Furnish and Install steel plates 1.000 1 $466.81 0.00% $0.00 $466.81 to concrete wall per the revised foundation drawing 2 WDL Overhead&Profit( 1.000 1 $14.00 0.00% $0.00 $14.00 $466.81 X 15%x.20) Unit Cost: $536.82 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $536.82 APPROVAL: By: A -: i By: o P. Caputo Mayor Prochaska Date: ,03 Date: Expedition 8 Williams Development, Ltd. CHANGE ORDER REQUEST No. 00021 450 Gundersen Phone: (630)221-0671 Carol Stream , IL 60188 Fax: (630)221-0118 TITLE: PARKING LOT CONDUIT DATE:9/16/03 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: To: From: Number: DESCRIPTION OF PROPOSAL Connect the parking lot lighting feed behond the 5' from the building, per the scope of work, to the conduit stub left by the site contractor Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 00001 Furnish and install conduit 1.000 I $562.00 0.00% $0.00 $562.00 connection to site lighting 00002 WDL General Conditions( 1.000 1 $67.44 0.00% $0.00 $67.44 $562.00 x 15%x.80) 00003 WDL Overhead&Profit( 1.000 1 $16.86 0.00% $0.00 $16.86 $562.00 x 15%x.20) Unit Cost: $646.30 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: S0.00 Total: $646.30 APPROVAL: By: ; , By: o P. Caputo Mayor Prochaska Date: 9igg`3 Date: Expedition Williams Development, Ltd. CHANGE ORDER REQUEST No. 00020 450 Gundersen Phone: (630)221-0671 Carol Stream ,IL 60188 Fax: (630)221-0118 TITLE: AIR CONDITIONER FEEDS DATE:9/15/03 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: COR To: YRKVILLE From:WDL Number: DESCRIPTION OF PROPOSAL Replace existing Air Conditioner feeds and remove ground junction box to better supply power to units and maintain a clutter free landscape area Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount I Furnish and Install electrical 1.000 I $1,070.00 0.00% $0.00 $1,070.00 feeders to existing units 2 WDL General Conditions($ 1.000 1 $128.40 0.00% $0.00 $128.40 1070.00 x 15%x.80) 3 WDL Overhead&Profit( 1.000 1 $32.10 0.00% $0.00 $32.10 $1070.00 x 15%x>20) Unit Cost: $1,230.50 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $1,230.50 APPROVAL: By: 04,-,a By: John P. Caputo Mayor Prochaska Date: �� 3 Date: Expedition • Williams Development, Ltd. CHANGE ORDER REQUEST No. 00016 450 Gundersen Phone: (630)221-0671 Carol Stream ,IL 60188 Fax: (630)221-0118 TITLE: DATE:9/18/03 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: COR To: YRKVILLE From:WDL Number: DESCRIPTION OF PROPOSAL Furnish and Install 1 L shaped counter top per Scheme B dated 6 August 2003. This does not include any drawers Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 00001 Furnish and Install(1)I shaped 1.000 1 $2,145.00 0.00% $0.00 $2,145.00 counter top 2 WDL General Conditions($ 1.000 1 $257.00 0.00% $0.00 $257.00 2145.00 x x15%x.80) 3 WDL Overhead and Profit( 1.000 1 $64.00 0.00% $0.00 $64.00 $2145.00 x 15%x.20) Unit Cost: $2,466.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $2,466.00 APPROVAL: 6 By: b,,, By: John P. Caputo Mayor Prochaska Date: q Cl)103 Date: Expedition® Williams Development, Ltd. CHANGE ORDER REQUEST No. 00012 450 Gundersen Phone: (630)221-0671 Carol Stream ,IL 60188 Fax: (630)221-0118 TITLE: CEILING FANS / COUNCIL CHAMBERS DATE:9/18/03 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: COR To: YRKVILLE From:WDL Number: DESCRIPTION OF PROPOSAL Rough in conduit, wire, and switch for 3 ceiling fans in Council Chambers. The fans will be furnished and installed by others. This work will add(1)days to the schedule Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 1 Furnish and install conduit, 1.000 1 $1,642.00 0.00% $0.00 $1,642.00 wire and switch for 3 ceiling fans 2 WDL General Conditions fee 1.000 1 $197.00 0.00% $0.00 $197.00 ($1642.00x 15%x.80) 3 WDL Overhead &Profit Fee( 1.000 $49.00 0.00% $0.00 $49.00 $1642.00 x 15%x.20) Unit Cost: 51,888.00 Unit Tax: 50.00 Lump Sum: S0.00 Lump Tax: $0.00 Total: S1,888.00 APPROV By: P /1 ; ' y i By: John P. Caputo Mayor Prochaska Date: /-/ - 0 Date: Expedition® 08/05/2003 12:10 FAX 630 221 0118 WILLIAMS DEVELOPMENT EJ 002 • Williams Development, Ltd. CHANGE ORDER REQUEST No. 00011 450 Gunderscn Phone: (630)221-0671 Carol Stream,IL 60188 Fax: (630)221-0118 TITLE: CONCRETE FOUNDATIONS DATE:8/5/03 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: To: From: Number: DESCRIPTION OF PROPOSAL Furnish and install cast auger piles per the revised drawings dated July 21,2003 due to poor soil conditions as descriped in the report prepared by Testing Service Corporation.This pricc does not include any testing of the auger piles. Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 1 Furnish and install additional 1.000 1 523,687.00 0.00% 50.00 $23,687.00 foundations due to poor soil conditions 2 WDL general Conditions 1.000 1 52,842.44 0.00% 50.00 52,842.44 (23,687.00 x 15%00) 3 WDL Overhead&Profit 1.000 1 5710.61 0.00% 50.00 5710.61 (23,687.00 x 15%x.20) Unit Cost: $27,240.05 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $27,240.05 APPROVAL: r By: �� 4. 4 .,1 By: John P. Caputo Mayor Prochaska Date: g•s•_OS Date: Expedition?0 Williams Development, Ltd. CHANGE ORDER REQUEST No. 00010 450 Gundersen Phone: (630)221-0671 Carol Stream , IL 60188 Fax: (630)221-0118 TITLE: VINYL SIDING DATE:8/13/03 PROJECT: Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: To: From: Number: DESCRIPTION OF PROPOSAL Extend new siding to the inside corners of council chambers per Architects instructions on submittal review that siding is not exact match. Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 1 Carpenter 4 hours 4.000 4 $59.00 0.00% $0.00 $236.00 2 Material/ Morgan&Howell 1.000 1 $1,312.50 0.00% $0.00 $1,312.50 3 WDL General Conditions tee( 1.000 1 $185.82 0.00% $0.00 $185.82 1548.50 x 15%x.80) 4 WDL Overhead&Profit fee( 1.000 1 $46.46 0.00% $0.00 $46.46 1548.50 x.15%x.20) Unit Cost: $1,780.78 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $1,780.78 APPROVAL: By: 6"-'1 By: et5John P. Caputo Mayor Prochaska Date: g./3 -0S Date: Expedition® Williams Development, Ltd. CHANGE ORDER REQUEST No. 00009 450 Gundersen Phone: (630)221-0671 Carol Stream ,IL 60188 Fax: (630)221-0118 TITLE: Exhaust Fan Room 014 DATE:7/28/03 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: To: From: Number: DESCRIPTION OF PROPOSAL Furnish and install one exhaust fan, ductwork, electrical connection and switch for Elevator Equipment Room 014 Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 1 Furnish and install fan and 1.000 1 $592.00 0.00% $0.00 $592.00 exhaust duct for the Elevator Equipment Room 014 2 Furnish and install switch and 1.000 1 $387.50 0.00% $0.00 $387.50 electrical connection for exhaust fan 3 WDL General Conditions fee( 1.000 1 $117.54 0.00% $0.00 $117.54 800.00 x 15%x.8) 4 WDL Profit%Overhead fee( 1.000 1 $29.38 0.00% $0.00 $29.38 800.00x 15%x.2) Unit Cost: $1,126.42 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $1,126.42 APPROVAL: By:Ce 1 By: John P. Caputo Mayor Prochaska Date: g.. Gl--O Date: Expedition Williams Development, Ltd. CHANGE ORDER REQUEST No. 00008 450 Gundersen Phone: (630)221-0671 Carol Stream ,IL 60188 Fax: (630)221-0118 TITLE: Exhaust Fan Room 007 DATE: 7/28/03 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: To: From: Number: DESCRIPTION OF PROPOSAL Furnish and install one exhaust fan, ductwork, electrical connection and switch for Gun Cleaning 007 Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 1 Furnish and Install fan and 1.000 1 $484.50 0.00% $0.00 $484.50 exhaust duct for gun cleaning room 007 2 Furnish and install switch and 1.000 1 $387.50 0.00% $0.00 $387.50 electrical connection for exhaust fan 3 WDL General Conditions fee 1.000 1 $104.64 0.00% $0.00 $104.64 (872.00 x15%x.8) 4 WDL Profit&Overhead Fee( 1.000 1 $26.16 0.00% $0.00 $26.16 872.00 x 15%x.2) Unit Cost: $1,002.80 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $1,002.80 APPROVAL: By: ipJohn P. Caputo Mayor Prochaska Date: 8_ 1- Date: Expedition 'Williams Development, Ltd. CHANGE ORDER REQUEST No. 00007 450 Gundersen Phone: (630) 221-0671 Carol Stream,IL 60188 Fax: (630)221-0118 TITLE: Phone and Data DATE:7/3/2003 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: 3 United City of Yorkville 800 Game Faun Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: To: From: Number: DESCRIPTION OF PROPOSAL Furnish and install one Phone and Data stub in Room 019 Record Storage. Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amoun 00001 Phone data stub 1.000 LS $80.00 0.00% $0.00 $80.00 00002 WDL General Conditions fee 1.000 LS $9.60 0.00% $0.00 $9.6C ($80.00 x 15%x.8) 00003 WDL Profit&Overhead fee 1.000 LS $1.28 0.00% $0.00 $1.28 ($80.00 x 15%x.2) Unit Cost: $90.88 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $90.88 ohn P. Caputo Mayor Prochaska ci Date: 7_ $_ Date: Expedition OO Williams Development, Ltd. CHANGE ORDER REQUEST No. 00006 450 Gundersen Phone: (630)221-0671 Carol Stream,IL 60188 Fax: (630)221-0118 TITLE: Switch/Receptacle DATE:6/30/2003 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Arthur Prochaska, Jr. CONTRACT NO: Yorkville Police Department 804 Game Faun Road Yorkville, IL 60530 Phone: 553-4340 Fax: 553-1141 RE: COR To: YORKVILL From: WDL Number: DESCRIPTION OF PROPOSAL Relocate 1 switch in file storage room 016 due to door swing change.Add 1 receptacle in file storage room 016 per owner. Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amoun 00001 Relocate 1 switch and add 1 1.000 LS $185.00 0.00% $0.00 $185 OC receptacle 00002 WDL General Conditions 1.000 LS $22.00 0.00% $0.00 $22 OC ($185 x 15%x.8) 00003 WDL Profit&Overhead(185 x 1.000 LS $5.75 0.00% $0.00 $5.75 15%x.2) Unit Cost: $212.75 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $212.75 / / / By �,►i 0,...;eBy: �,� John P. Caputo Arthur Prochaska, Jr. ' 1 / Date: 6 - 3o - o3 Date: Expedition® Williams Development, Ltd. CHANGE ORDER REQUEST No. 00005 450 Gundersen Phone: (630)221-0671 Carol Stream,IL 60188 Fax: (630)221-0118 TITLE: Data/Phone Stubs DATE:6/30/2003 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: 3 United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: To: From: Number: DESCRIPTION OF PROPOSAL Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amoun 00001 Furnish and install data and 9.000 EA $150.70 0.00n/o $0.00 $1,356.3C phone chases over each beam in the basement 00002 WDL General Conditions fee 1.000 LS $163.00 0.00% $0.00 $163.00 ($1,356.30 x 15%x.8) 00003 WDL Profit&Overhead fee 1.000 LS $40.00 0.00% $0.00 $40.0C (1,356.30 x 15%x.2) Unit Cost: $1,559.30 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $1,559.30 i By: _. , ; . , By: upJohn P. Caputo Mayor Prochaska Date: G 30 _ , 3 Date: Expedition O Williams Development, Ltd. CHANGE ORDER REQUEST No. 00004 450 Gundersen Phone: (630)221-0671 Carol Stream,IL 60188 Fax: (630)221-0118 TITLE: Quad Receptacle/Data Conduit DATE:6/30/2003 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: 3 United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: To: From: Number: DESCRIPTION OF,PROPOSAL Furnish and install 1 voice/data stub and 1 additional quad receptacle in the half wall partition. RYA 0 21 Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount 00001 Quad Receptacle and 1 data 1.000 LS $427.00 0.00% $0.00 $427.00 stub 00002 WDL General Conditions fee 1.000 LS $51.00 0.00% $0.00 $51.00 ($427 x 15%x.8) 00003 WDL Profit&Overhead fee 1.000 LS $13.00 0.00% $0.00 $13.00 ($427 x 15%x 2) Unit Cost: $491.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $491.00 APPROVAL: / By By: John P. Caputo Mayor Prochaska Date: to - 30 -o 3 Date: Expedition iw Williams Development, Ltd. CHANGE ORDER REQUEST No. 00003 450 Gundersen Phone: (630)221-0671 Carol Stream, IL 60188 Fax: (630)221-0118 TITLE: Ceiling Fans - Police DATE:6/18/2003 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: 3 United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: To: From: Number: DESCRIPTION OF PROPOSAL Add conduit, wire, switches and ceiling support for future ceiling fans at Basement Police Hall side per Owner request. Item Description Stock# Quantity Units Unit Price Tax Rate,Tax Amount Net Amoun 00001 Conduit,wire,switch,support 4.000 EA $430.00 0.00% $0.00 $1,720.00 00002 WDL General Conditions fee 1.000 LS $206.00 0.00% $0.00 $206.00 ($1,720 x 15%x.8) 00003 WDL Profit&Overhead fee 1.000 LS $52.00 0.00% $0.00 $52.00 ($1,720 x 15%x.2) Unit Cost: $1,978.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $1,978.00 By: Ave !_!t. By:(7 '" John P. Caputo Mayor Prochaska (/ P Y Date: b_ go -03 Date: Expedition 6 _rams Development, Ltd. CHANGE ORDER REQUEST No. 00002 450 Gundersen Phone: (630)221-0671 Carol Stream,IL 60188 Fax: (630)221-0118 TITLE: Ceiling Fans - City Hal DATE:6/18/2003 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: 3 United City of Yorkville 800 Game Fariii Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575746 /0 0_4410-ci_5S e- nt RE: To: From: Number: DESCRIPTION OF PROPOSAL Add conduit, wire, support and bracket for future ceiling fans at Basement City Hall side,per Owner request. Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amoun 00001 Conduit,wire,support 15.000 EA $243.28 0.00% $0.00 $3,649.2C 00002 WDL General Conditions fee 1.000 LS $459.00 0.00% $0.00 $459.0C ($3,649.20 x 15%x.8) 00003 WDL Overhead&Profit fee 1.000 LS $115.00 0.00% $0.00 $115.0C (3,649.20 x 15%x.2) Unit Cost: $4,223.20 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $4,223.20 By: AT:. i: / By: ® John P. Caputo Mayor Prochaska Date: 6, -$0_o3 Date: Expedition OO Willes Development, Ltd. PROPOSED CHANGE ORDER No. 00001 450 Gundersen Phone: (630)221-0671 Carol Stream , IL 60188 Fax: (630)221-01 18 TITLE: TRACK LIGHTING DATE: 8/13/03 PROJECT:Yorkville City Offices and Police JOB: 22009 TO: Attn: Mayor Prochaska CONTRACT NO: United City of Yorkville 800 Game Farm Road Yorkville, IL 60530 Phone: 630 553-4350 Fax: 630 553-7575 RE: PCO To: YRKVILLE From:WDL Number: DESCRIPTION OF PROPOSAL Provide (4) 8' sections of track lighting each with(4) light fixture heads for each section located in the Council Chambers. Track shall be installed per lay-out SK-E1.0. Cost includes (4)Nova T Series dimmers for independent control of each track. Drywall repair or additional painting not included. This will add(2) days to the schedule Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount I TRACK LIGHTING AT 1.000 1 $5,555.47 0.00% $0.00 $5,555.47 COUNCIL CHAMBERS 2 WDL General Conditions($ 1.000 1 $666.67 0.00% $0.00 $666.67 5555.47 x.15%x.80) 3 WDL Overhead&Profit($ 1.000 1 $166.66 0.00% $0.00 $166.66 5555.47 x.15%x.20) Unit Cost: $6,388.80 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $6,388.80 APPROVAL: By: By: ohn P. Caputo Mayor Prochaska Date: L3-01D Date: Expedition 0C/)., 4b I es/3,, ° United City of Yorkville Memorandum EST 45° ' ,t: 1836 800 Game Farm Road -�� Yorkville, Illinois, 60560 O4? �� Telephone: 630-553-4350 r'arm County st= Fax: 630-553-7575 Date: October 7, 2003 To: Administration Committee0JY From: Traci Pleckham - Finance Directo CC: Administrator Graff Subject: Procedures for approving invoices Attached please find a copy of the City's Purchase Order Policy which is currently being followed. Before any order is placed, the Department Head is responsible for confirming the availability of funds within the City's current fiscal year budget. In addition, when invoices are received, the Department Head is also responsible for coding the invoice to the appropriate budgeted line item. Passed 6/11/02 UNITED CITY OF YORKVILLE PURCHASE ORDER POLICY Purchase orders are to be used when orders are placed for goods and services. Each Department Head will be issued a numbered set of purchase orders for which they are responsible. Purchase orders are to be used in numeric order. BEFORE ORDERING goods or services, approval must be obtained according to the authorization limits below: • Purchases under $75.00 —No purchase order is required. (Requires Department Head approval.) • Purchases over$75.00 - $1,000.00—Purchase order required. The purchase order is to be completed and returned to the Department Head** for signature and account numbers. (One verbal quote is required; however employees are encouraged to seek additional quotes when possible.) • Purchases over $1,000.00 - $2,500.00—Purchase order and bid form required. Both forms are to be completed and returned to the Department Head** for signature and account numbers. • Purchases over $2,500.00 - $5,000.00—Purchase order and bid form with written bids required. The purchase order is to be signed by the Department Head** and either that department's Committee Chairman or the Mayor. • Purchases over $5,000.00 - $10,000.00—Purchase order and City Council approval required. The purchase order is to be signed by the Department Head**; the date that City Council approved the purchase is to be noted. • Purchases over $10,000.00 —Follow Chapter 65 5/8-9-1 of the Illinois Complied Statutes by obtaining sealed bids and published Ads as required, or if authorized by a vote of two-thirds of all the aldermen. (Purchase order is to be completed for Finance Department; note date of City Council approval.) EXCEPTIONS Approved exceptions to the above requirements: 1. Reimbursement of travel expenses (require travel reimbursement form and receipts). 2. Advertisement in newspaper. 3. Taxes, payroll transfers, IMRF, any other payroll withholdings. 4. Gas Purchases. 5. Utilities and telephone. 6. Emergency replacement parts - (Over$500 - requires verbal approval from Department Head. Over $1,000—requires verbal approval from Committee Chairman, Mayor, or any Alderman.) 7. Petty Cash. 8. Monthly payments relating to contracts previously approved by City Council. Purchase orders and bid forms are to be submitted to the finance office daily, along with any void purchase orders. Packing slips need to be checked against delivery of goods and signed by employee checking order. Packing slips are to be submitted daily. The Finance office will match purchase orders, bid forms, packing slips, and receipts to the invoice before an invoice will be processed for payment. **Department Head may designate a supervisor or lieutenant to sign if needed. Finance Department MUST be notified of designation. Contract Agreement for Independent Financial Advisory Services Library Building Expansion Project Yorkville Public Library and the United City of Yorkville Prepared by Ehlers & Associates, Inc. Naperville, Illinois September 2003 `EAtto.SL 1 S 1001 E Chicago Ave.State 135 Naperville,IL 60540 630,355.6100 www.ehlers-inc.com • 1191 EHLERS & ASSOCIATES INC September 18, 2003 Board of Library Trustees Yorkville Public Libary Attn: Michelle Pfister,Library Director 902 Game Farm Road Yorkville, Il. 60560 Dear Board of Library Trustees &Ms. Pfister: Enclosed is a proposal agreement to serve as your independent public finance advisor for your upcoming project. My role is to assist you in making financial decisions about the project. This includes preparing a financial planning report that could possibly lead to a referendum. The financial plan will include an analysis of your current and future operating budget and a financing plan for the funding of your proposed project. I have also included a separate agreement to assist you with a referendum information program, assuming a referendum is required. The City will determine who will supervise any bond issue that is needed to fund the project. We have worked for many area libraries and references are listed in this booklet. I welcome the opportunity to serve the Library. Best reg. eve H. Larson, CIPFA Executive Vice President Cc Anton Graff, City Administrator Equal Opportunity Employer LEADERS IN PUBLIC FINANCE Charter Member of the National Association of Independent Public Finance Advisors 1001 East Chicago Avenue, Suite 135, Naperville, IL 60540 630.355.6100 fax 630.355.6177 www.ehlers-inc.com Contract Agreement for Independent Financial Advisory Services for a Library Building Expansion Project for the Yorkville Public Library and the United City of Yorkville The Yorkville Public Library(the"Library"),First Party,hereby employs Ehlers&Associates,Inc., Second Party, upon the following terms and conditions. Second Party shall act as financial advisor and consultant to First Party,and in said capacity shall perform the following services,not to include the performance or furnishing of any legal,architectural or promotional services. Financial Planning Report Ehlers&Associates,Inc.will develop a plan for funding the future operation of the Library. This plan will assume the current building space will be expanded and parking will be improved. The plan will also include financing options for the construction of the addition. We will evaluate various options for financing the library project: (1)General Obligation Bonds; (2)General Obligation Debt Certificates; (3)General Obligation Bonds (Alternate Revenue Source). The increased library space will cost more to operate. This report will include a financial study that will identify how much the current Library Corporate Fund Tax Rate needs to be increased,if any,in order to operate the larger library building. We will meet with the librarian,staff and Library board to determine the future needs and expenses of operating the Library. For the financing options we will prepare alternative retirement schedules to determine what the tax rate would need to be if we sold a specified amount of bonds/notes over various time periods up to 20 years. The amount of the issue will consider interest income, reserve funds, a state library construction grant, endowments, and other sources. The Financial Planning will follow these steps: 1. Prepare a historical summary of the Library's revenues and expenditures for the last five fiscal years. Included in this summary would be an updated forecast of the Library's revenues and expenditures for the current fiscal year 2. Analyze the historical,current and financial operations of the Library and use this analysis as a basis for forecasting future revenues and expenses. 3. Meet with the Librarian and staff to further analyze the historical, current and future financial operations of the Library. Major expenses that will be evaluated include staff, library materials, automation, utilities and maintenance. Contract Agreement for the Yorkville Public Library and the Page 1 United City of Yorkville 4. Prepare a detailed projection of the equalized assessed valuation of the Library and City over the next 10 years. Research will include review of building activity,discussion with assessors and building and planning departments. 5. Consider the "tax cap"implications with these projections. 6. Evaluate other sources of funds that may be used to help operate and finance the expanded library. These sources of funds will include,but not be limited to the building and maintenance fund, special reserve funds, funds from the United City of Yorkville, the working cash fund and real estate. 7. For the mortgage note option,verify that the total amount of Library Building Mortgage Notes does not exceed 75% of the total project value as improved. 8. Utilizing as a basis the data gathered from items 1 through 7,prepare a projected flow of funds over a maximum of 20-year period. The flow of funds will include a forecast of the various revenue sources,operating expenditures,debt service and fund balances. A tax rate will be suggested from the flow of funds statement. 9. After the financial planning is completed, provide a summary of the study and make recommendations to the board regarding the funding of the project. This summary will include a projected tax rate needed to operate and finance the expanded library. 10. Assist the Library Board in finalizing a financial plan. Issuance and Sale of Library Building Bonds or Notes A. Preliminary Planning and Work 1. In additions to the financial planning described,Ehlers&Associates,Inc.will provide other financial advisory services,both before and after the election,to include: a. establishment of a bond sale timetable; b. study and salability of alternative retirement schedules considering their effect on taxpayers; c. timing of the sale to take advantage of market conditions; d. evaluating the terms of the sale; e. analysis and advice regarding the procurement of a bond rating and/or municipal bond insurance; f. other recommendations with regard to bringing the bonds or notes to sale. 2. Work with Administration and its local and bond counsel in all technical matters related to the issue. This includes making sure the proper steps are taken to adopt the election ordinance to place the question on the ballot. 3. Provide a cost interpretation that can be utilized to inform the public about the tax impact of the library project. 4. Be available to represent the Library as their financial expert at public meetings. Contract Agreement for the Yorkville Public Library and the Page 2 United City of Yorkville B. Bond Marketing 1. Preparation and submission of all information needed for making application for a bond rating to Moody's Investors Service and/or Standard&Poor's and qualifying the issue for municipal bond insurance. 2. Preparation of the official statement (bond prospectus), and submission to all potentially interested banks and investment houses(includes local banks in the area), including the acquisition and compilation of the financial information needed for the preparation of said official statement. As required by the Security Exchange Act rule 15©2-12,Ehlers&Associates,Inc., will assist the Library and City with compliance preparing a Near-Final and Final Official Statement. Before final copy is sent out to banks and investment houses,the Library and City officials will formally approve the Near-Final Official Statement. 3. Personal conference with the bidders and solicitation for bond bids. 4. Placing of information concerning the sale in trade publications, such as the "The Bond Buyer,"to attract additional attention to the sale. 5. Supervision of the sale. 6. Supervision of printing,registration, signing and delivery of bonds. 7. Assistance with investment of idle funds from bond proceeds, if desired. 8. Cooperation with local and bond counsel in matters related to the issuance of said bonds. Ehlers &Associates,Inc. agrees to pay all of the following expenses: all salaries,wages,travel expenses,living expenses,and office expenses of Ehlers&Associates,Inc.,its agents,employees,and associated consultants. The City or purchaser would pay for printing and registration of bonds,official statement printing and mailing, bond rating, opinion of bond attorney, and for other expenses of said bond issue not assumed herein by Ehlers &Associates,Inc. Contract Agreement for the Yorkville Public Library and the Page 3 United City of Yorkville Professional Fees The fee for financial advisory services to develop a financial plan will be $8,500. The fee to supervise the sale of the bond issue will be$17,500. The fee to supervise the sale of the bond issue is due at the delivery of the bonds. One-half of the fee for the financial planning report will be due after this agreement is approved by the Board. The balance of the fee is due upon completion of the report. The fees can be paid out of the proceeds of the bond issue. Contract agreement for independent financial advisory services to develop a financial plan is approved this day of ,2003,by the Yorkville Public Libary,in accordance with a motion duly made, seconded and carried by an aye and nay vote of said Board. Yorkville Public Library Ehlers &Associates,Inc. Kendall County,Illinois Naperville,Illinois First Party Second Party By: By: President,Board of Library Trustees Steve H. Larson, CIPFA Executive Vice President By: Secretary, Board of Library Trustees Contract agreement for independent financial advisory services to supervise the sale of bonds or other debt is approved this day of , 2003, by the United City of Yorkville,in accordance with a motion duly made,seconded and carried by an aye and nay vote of said Board. United City of Yorkville Ehlers &Associates,Inc. Kendall County,Illinois Naperville,Illinois First Party Second Party By: By: Mayor Steve H.Larson,CIPFA Executive Vice President By: Clerk Contract Agreement for the Yorkville Public Library and the Page 4 United City of Yorkville Library Background Information Associated Municipal Consultants, Inc. ("AMC") and its school division, Illinois School Consulting Service,("ISCS")has been serving as independent public finance advisors for local units of government since 1952. In 1999 AMC/ISCS merged with Ehlers & Associates, Inc. Ehlers & Associates, Inc. is a leader in public finance. Ehlers provides independent financial advisory services to local government in Minnesota, Wisconsin-and now Illinois. Since 1955, Ehlers has grown into one of the region's largest and most active financial advisors. The foundation of Ehlers service is debt issuance and management. Representatives of the Illinois office include Steve H. Larson,John V. Repsholdt, Beth Ruyle and Dr. David S. Lundeen. Our experience over the years has enabled us to give libraries assistance in a variety of areas. These areas often fall together when a library is looking at a building program. We are able to provide optimum benefits to our clients when we are involved from the initial planning stages. Our help"up front"helps the administration and board to move efficiently through much of the decision- making process. This full range of financial consulting services that enable us to give start to finish professional assistance on a library building project usually fall into the following categories: A. Financial Planning Report—Developing a plan for funding the project and a plan to determine the increased costs of operating a larger library. B. Citizens' Committee Study—a four to six month study process that can be utilized to help develop a plan for a building project and gain a broader base of understanding and support for a library building program. C. Referendum Help—Organizing and coordinating people resources to properly inform the public about the need for a new library and/or operating rate increase. D. Planning, Marketing and Sale of Library building Bonds and Library building Mortgage Notes — Independent financial advisory services to supervise the entire financing process so that the lowest possible interest rates and costs can be achieved. Contract Agreement for the Yorkville Public Library and the Page 5 United City of Yorkville Steve H. Larson ovr- ' EXPERIENCE 9 • `� ➢ Actively involved as an independent public finance advisor since 1980. ➢ Serves as independent financial advisor to cities, villages, Const tants Inc library districts, park districts, counties, colleges, school yanr��,,noiscodl districts, and special districts in Illinois. +Lo suiting Service ➢ Supervised the sale of over$300,000,000 of debt over the last n .i �.11Sle s az three years. r� nneSS Adm �u (ration, ➢ Experience includes financial and enrollment studies, Bostong#nave city referendum information programs, and citizens' advisory tion business committee studies. l uc tion,Easfe n ;> Credit analysis/presentation to Moody's Investors Service Illinois University and Standard &Poor's, resulting in numerous upgrades. a ➢ Past President of National Association of Independent Public eni ent PubLc Finance Advisors (2000-2002) (NAIPFA). Finance Ad c r . SPECIAL EXPERTISE ➢ Creating and implementing finance plans for public improvement and public facility projects Analysis of equalized assessed valuation growth ➢ Analysis of the fiscal impacts of growth • Management of growth, including annexation and consolidation • Operational budgeting and accounting ➢ Capital improvement plan development and budgeting ➢ Group decision making and public participation process ➢ Referendum related services • Strategic planning for referendum information programs Advance refundings School, Park and Library Building Programs • Studies for community centers and golf courses ➢ Enrollment studies Contract Agreement for the Yorkville Public Library and the Page 6 United City of Yorkville e _ Recent Library Projects Conducted Under the Supervision of Associated Municipal Consultants Ehlers &Associates, Inc. Warrenville Public Library District Financial Planning—1996-2000 $4,950,000 General Fund Debt Certificates-2002 Barbara West,Director(630)393-1171 Ela Area Public Library District(Lake Zurich) $13,900,000 Library Bonds,Financial Plan— 1999-2000 $3,500,000 Library Bonds,Financial Plan,Referendum—1989 $2,265,000 Refunding Bonds- 1994 Carol Larson(847)438-3433 New Lenox Public Library District $10,850,000 General Obligation Library Bonds-2000 Financial Planning Report— 1998-2002 JoAnn Potenziani,Director(815)485-2605 Piano Community Library District $4,800,000 Library Bonds, Financial Plan—2001-2002 Deanna Howard, Library Director(630)552-8003 Summit Public Library District $4,950,000 Library Bonds, Full Referendum Assistance, Financial Plan—2001-2002 Daniel Farrell, Director(708)458-1545 Jennifer Johnstone, Board President Round Lake Area Public Library District $995,000 G.O.Bonds (Alternate Revenue Source) -2000 Financial Planning and Financing- 1997-99 $1,875,000 Library Building Bonds and Referendum- 1985 Paul Deane(847) 546-7060 Algonquin Area Public Library District $7,800,000 General Obligation Library Bonds and Financial Plan- 1998-1999 Randy Vlcek,Director(847)658-4343 Batavia Public Library District $8,800,000 General Obligation Library Bonds,Financial Plan and Referendum— 1998-2002 Margo Cooper, Director(630) 879-1393 Contract Agreement for the Yorkville Public Library and the Page 7 United City of Yorkville Flossmoor Public Library Financial Plan for a New Library and Referendum Assistance -2001-2002 James Himmel, Board President(708)798-4008 Orland Park Public Library Financial Plan for a New Library—2001-2002 Sharon Wsol,Director(708) 349-8138 Green Hills Public Library District Financial Planning 2000-2002 Annette Armstrong,Director(708)598-8446 Homer Township Public Library District Financial Planning,Referendum Assistance 2001-2002, Sheree Kozel-LaHa,Director(708)301-7908 Cherry Valley Public Library District Financial Planning Report- 1999 Eve Kirk,Director(815)332-5161 Fremont Public Library District(Mundelein) $9,995,000 Library Building Bonds— 1998-1999 Financial Planning Report,Rate Increase Referendum- 1994 Kelly'Krieg-Sigman,Director(847)566-8702 Fox River Grove Public Library District $975,000 General Obligation Library Bonds - 1999 Merle Gunderman,Director(847)639-2274 Messenger Public Library of North Aurora Financial Plan-2001 Bond Issue and Rate Increase Referendum 2001 Janet Leach, Board Member and Lynn Elam,Director(630) 896-0260 Geneva Public Library District Equalized Assessed Valuation and Tax Cap Projections—2001 Jeanne Hintz,Director(630)232-0780 Glenside Public Library District $5,500,000 General Obligation Library Bonds (Alternate Revenue Source)— 1999-2001 Financial Planning Report and Citizens Advisory Committee Study- 1995-96 Liz Fitzgerald&Kathryn Vojtech,Team Administrators(630)260-1550 West Chicago Public Library District Financial Planning Report— 1999 Julie Milavec,Librarian now at Plainfield(815)436-6639 Contract Agreement for the Yorkville Public Library and the Page 8 United City of Yorkville Worth Public Library District Financial Planning Report- 1999 Carol Hall,Admn.Librarian (708)448-2855 Zion-Benton Public Library District $4,975,000 Library Building Bonds, Financial Plan and Referendum- 1998 $500,000 Library Building Mortgage Notes and Financial Study- 1980 Financial Plan,Referendum- 1989 Cheryl Isom,Director(847)872-4680 Schaumburg Township District Public Library $4,080,000 Refunding Bonds -2001 $18,000,000 Library Bonds,Financial Plan- 1995-97 Financial Plan-2000 Michael Madden,Director(847) 885-3373 Huntley Area Public Library District $2,400,000 General Obligation Library Bonds,Financial Plan and Referendum 1995-97 Virginia Maravilla,Director(847)669-5386 North Suburban Public Library District $5,300,000.General Obligation Library Bonds,Financial Plan and Referendum- 1995-96 • • Financial Plan- 1999 Ann Powell,Director(815)6334247 Niles Public Library District $8,875,000 Library Bonds,Financial Plan and Referendum- 1995-96 Cary Czarnecki,Director,Joe Vlach, Business Manager(847)967-8554 North Riverside Public Library District $2,950,000 Library Bonds,Financial Plan and Referendum- 1995-96 Financial Plan 2001-2002 Robert Lifka, Director(708)447-0869 Indian Trails Public Library District(Wheeling/Buffalo Grove) $3,800,000 Library Bonds- 1995-96 Tamiye Treho Mehan,Director, (847)459-4100 Lincolnwood Public Library District $2,500,000 Library Bonds,Financial Plan and Referendum- 1995-96 Financial Plan 2001-2002 Kellie Flynn,Director(847)677-5277 Contract Agreement for the Yorkville Public Library and the Page 9 United City of Yorkville Wauconda Area Public Library District $4,500,000 Library Bonds,Financial Plan and Referendum- 1995-96 Tom Kern,Director(847)526-6256 Roselle Public Library District Financial Planning Report,Rate Increase Referendum, $1,150,000 Library Building Mortgage Notes- 1994-1996 Dianne Lueder,Director(Retired) (630)529-1641 Villa Park Public Library Financial Plan,Operating Rate Referendum- 1995 Ted Balcom,Director(630) 834-1164 Mokena Community Public Library District $3,400,000 Library Bonds,Financial Plan and Referendum- 1995 Phyllis Jacobek,Director(708)479-9663 Cary Area Public Library District Financial Planning Report,Referendum for a District Library, 1994-95 Diane McNulty,Director(847)639-4210 Bloomingdale Public Library $3,600,000 Library Bonds,Financial Plan and Referendum- 1994 Mary Rodne(630)529-3120 Maywood Public Library District $6,721,000 Library Bonds- 1994-95 Stan Huntington,Adm. Librarian(708)343-1847 Bartlett Public Library District $3,200,000 Library Bonds,Financial Plan, Referendum- 1994 $240,000 Library Building Mortgage Notes and Financial Study - 1981-1982 Yvonne Beechler,Director(630) 837-2855 Lisle Library District Financial Planning Report, 1994 (630)971-1675 Grayslake Area Public Library District $4,500,000 Library Building Bonds,Financial Plan,Referendum- 1993 Robbi Thomas,Director(847)223-5313 Crete Public Library District $2,975,000 Library Bonds,Financial Plan, Referendum— 1993 Financial Plan—2001 Jane Schulten (708)672-8017 Sharon Wsol (now at Orland Park) (708-349-8138 Contract Agreement for the Yorkville Public Library and the Page 10 United City of Yorkville Indian Prairie Public Library District(Darien/Willowbrook) $4,950,000 Library Bonds,Financial Plan,Referendum, Citizens'Committee Study- 1990-1993 Lee Schacht(630) 887-8760 Forest Park Public Library $2,695,000 Library Bonds and Financial Plan- 1993-94 John Sayers, Steve Wojtkiewicz(708)366-7171 Thomas Ford Memorial Library(Western Springs) $3,150,000 Library Building Bonds,Referendum,Financial Plan, 1991-93 Anne Kozak(708)246-0520 Arlington Heights Memorial Library $8,900,000 Library Building Bond Referendum- 1992 Kathleen Balcom(847)392-0100 Palatine Public Library District $15,500,000 Library Building Bonds,Financial Plan- 1989-91 $10,000,000 Refunding Library Bonds—1993 $4,275,000 General Obligation Bonds, - 1998 Daniel Armstrong,Nancy Gross(847)358-5881 • Northlake Public Library District $1,975,000 Library Building Bonds,Financial Plan,Referendum- 1990-1991 $1,212,000 General Obligation Refunding Library Bonds, - 1998 Jan Schmudde(708)562-2301 University Park Public Library District $1,250,000 Library Building Bonds, Financial Plan- 1990-91 $1,200,000 General Obligation Refunding Bonds— 1998 Penny McCreight(708) 534-2580 Barrington Public Library District $10,810,000 Library Building Bonds and Refunding Bonds, Financial Plan,Referendum- 1989-90 and 1996 Barbara Sugden(847)382-1300 Vernon Area Public Library District $6,900,000 Library Building Bonds,Financial Plan,Referendum- 1989-91 $8,065,000 Refunding Bonds— 1993 and 2001 Population Study-2000 Allen Meyer(847)634-3650 Contract Agreement for the Yorkville Public Library and the Page 11 United City of Yorkville Coal City Public Library District $1,850,000 Library Building Bonds,Financial Plan,Referendum- 1989-90 Sharon Smith(retired) (815)634-4552 Matteson Public Library $2,600,000 Library Bonds,Financial Plan, Referendum- 1989-90 Kathy Berggren(708)748-4431 Gail Borden Public Library District(Elgin) Financial Plan and Rate Increase Referendum- 1989 Daniel Zack(847) 742-2411 Prospect Heights Public Library District $2,900,000 Library Building Program and Referendum- 1989 Rate Increase Referendum- 1992 $2,250,000 Refunding Bonds - 1994 Barbara Rozanski (retired) (847)259-3500 Addison Public Library Rate Increase Referendum- 1989 Sharon Hoffman(retired) (630)543-3617 Poplar Creek Public Library District(Streamwood/Hanover Park) $550,000 Library Building Mortgage Notes and Study— 1987 Financial Plan- 1999 Patricia Hogan(630) 837-6800 St. Charles Public Library District Financial Planning,Referendum- 1998 $2,925,000 Library Bonds,Financial Plan, Referendum- 1986 Diana Brown(630)584-0076 Woodstock Public Library Financial Planning Report, 1999 $987,000 Library Building Bonds- 1985 Margaret Field(815) 338-0542 Nichols Library(Naperville) $4,900,000 Library Building Bonds Citizens'Committee Study and Referendum- 1983-84 Marcia Le Beau(630)961-4100 Contract Agreement for the Yorkville Public Library and the Page 12 United City of Yorkville Agreement for Consulting Services Related to a Proposed Referendum Agreement for Consulting Services Related to a Proposed Referendum for a Bond Issue and/or Rate Increase for Yorkville Public Library The Yorkville Public Library(the"Library"),First Party, hereby employs Ehlers &Associates, Inc., Second Party, upon the following terms and conditions. Second Party shall act as financial advisory and consultant to First Party, and in said capacity shall perform the following services,not to include the performance or furnishing of any legal, architectural or promotional services. I. Informational Program for the Referendum A. Initially, work with the Administration and Library Board in formulating an overall plan for informing the public about the library expansion program. B. Consultation with the Administration and Library board regarding the establishment of a Citizens' committee to assist in informing the public of the facts concerning the referendum question(s). This would include: 1. Criteria for selecting members. 2. Methods of asking members to serve. 3. Development of a proper organizational pattern. 4. Definition of roles to be served by Board, staff, lay citizens, and consultants. C. Organization of the Citizens' Committee,including: 1. Informing the citizens of the program. 2. Agenda planning. 3. Subcommittee organization. 4. Expansion of the committee. 5. Coordination of a workable timetable. D. Informing the public regarding the facts concerning the referendum question(s), including: 1. Development and selection of proper media(brochures, handouts, press releases, slide presentations, and fact sheets). 2. Set up, educate and support a speakers' bureau. 3. Provide and develop workers' materials and procedures. 4. Coordination of activities of neighborhood and/or other contact groups. Contract Agreement for Yorkville Public Library Page 1 Ehlers &Associates, Inc. agrees to pay all of the following expenses: all salaries, wages, travel expenses, living expenses and office expenses of Ehlers &Associates. The Library shall pay for the costs of printing and postage for any brochures, flyers or other information used to inform the general public about the referendum. II. Professional Fees The fee compensation will be either Option A or B,which is attached. Option A-$17,500, and Option B —$9,625. One half of the fee will be due within 30 days after the agreement is approved, and one half will be due after the referendum. Option of this agreement approved and signed this day of , 2003, by Yorkville Public Library District Board of Library Trustees, in accordance with a motion duly made, seconded and carried by an aye and nay vote of said Board. Yorkville Public Library District Ehlers &Associates, Inc. Kendall County,Illinois Naperville, Illinois First Party Second Party By: By: President Steve H. Larson, CIPFA Board of Library Trustees Executive Vice President By: Secretary Board of Library Trustees Contract Agreement for Yorkville Public Library Page 2 Option A Summary of Services for a Referendum Information Program ► Help develop overall Plan for the Information Program ► Meet with Board, Staff, Administration to discuss their roles ► Conduct seminar orientation for the entire referendum information program process ► Assist in organization of a Citizens'Committee for the referendum ► Help establish leadership for Committees ► Develop Question and Answer Fact Sheet (Q&A) ► Review and help prepare public information (brochures, press releases, newsletter) ► Plan and participate in Organization Meeting for the Citizens' Committee ► Work with sub-committees; public information, speakers, neighborhood ► Meet with leadership periodically throughout information program (Steering Committee) ► Evaluate and react to problems that come up ► Option A - $17,500 Prepared by: Steve H. Larson, CIPFA Ehlers & Associates, Inc. Contract Agreement for Yorkville Public Library Page 3 Option B Summary of Services for a Referendum Information Program ► Help develop overall Plan for the Information Program ► Meet with Board, Staff, Administration to discuss their roles ► Conduct seminar orientation for the entire referendum information program process ► Assist in organization of a Citizens' Committee for the referendum ► Help establish leadership for Committees ► Develop Question and Answer Fact Sheet (Q&A) ► Review and help prepare public information (brochures, press releases, newsletter) ► Plan and participate in Organization Meeting for the Citizens'Committee ► Meet with leadership periodically throughout information program (Steering Committee) ► Evaluate and react to problems that come up Option B - $9,625 Prepared by: Steve H. Larson, CIPFA Ehlers & Associates, Inc. Contract Agreement for Yorkville Public Library Page 4 UNITED CITY OF YORKVILLE From the Desk of J ckie titschew ki City Clerk October 6, 2003 TO: Administration Committee RE: Checking Account for Clerk's Office In an effort to expedite the recording of documents, the Clerk's office has taken over the task from Attorney Kramer's office. The amount, size and cost of recording the documents have increased. The last few recording fees have ranged anywhere from $194.00 to $332.00. The Kendall County Recorder's office does not accept credit cards in payment for their fees and they do not have a system in which to establish an account for the City. In the past, Deputy Clerk Liz D'Anna has used her personal checking account to pay for the service. As the recording cost grow, this has become inconvenient for Liz. I am asking that your committee consider opening a checking account with a balance of $1,000.00 to be used by the Clerk's office for the purpose of paying the Kendall County Recorder. I suggest that the account require two signatures, either Deputy Clerk D'Anna's or mine along with Administrator Graff rather than an alderman. This will insure that two individual's are available when Liz goes to the Recorder's office. The only individual's able to use the account would be Deputy Clerk D'Anna or me and it can only be used for recording fees. If you have any questions, please fell free to contact me. Thanks, Jackie Cc: Mayor Prochaska Administrator Graff Deputy Clerk D'Anna e mo To: Joe Wywrot From: Michael Robinson Date: October 6, 2003 Re: Tuition Assistance Program This Fall I will enter Benedictine University, in Lisle, IL. to finish my College education. I am enrolled as a University College student in the Accelerated Undergraduate Program-a degree program designed for adult and returning students. My intended course study is Management and Organizational Behavior,which will give me a Bachelor of Business Administration Degree. After and audit, I will be required to take 83 credits to complete the program. The Adult Learning courses run in 5-week modules: there are nine modules in an academic calendar year. Typically, each course within a module is worth three credits. If I follow the module calendar, I will be able to complete all the requirements by the fall of 2006. Currently, each credit hour costs$380.00; a three-credit course will cost$1,140.00. The program will give me a thorough grounding in economics, mathematics and statistics, in the principles in all functional areas of Business-accounting,finance, management, and marketing; and the functional areas of management-human resources, production, and business policy. I feel this degree will be beneficial in my own personal and professional development, as well as to our Engineering and Public Works departments as they grow and develop. My education will be a viable asset because I will be able to apply my education inter-departmentally(assisting with the decision and policy making), as well as with my interaction with the public(residents and contractors). As you take into consideration my request for Tuition Assistance, I hope the city will see my desire to enhance my education and professional growth,will be beneficial to the City of Yorkville as well. Please let me know what information you need from me or Benedictine University to process my request.Thark u. Michael Robinson 1 UNITED CITY OF YORKVILLE FROM THE DESK OF LIZ D'ANNA October 7, 2003 TO: Administration Committee Department Heads RE: November 13th Administration Committee Meeting Due to the Tuesday, November 11th Veteran's Day Holiday and my being out of the office Monday, November 10th and Wednesday, November 12th; I am requesting to have the Administration Packets completed and distributed on Friday, November 7th. This would mean that the deadline for requesting items to be on the agenda and submitting supporting documentation would be Thursday, November 6th at 4:30 p.m. Your cooperation in this matter will be greatly appreciated. Thank you, Liz D'Anna Deputy Clerk cc: Mayor Prochaska City Administrator Graff