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Public Works Packet 2003 04-28-03 . s.DCo.p United City of Yorkville County Seat of Kendall County EST.ittl 1836 800 Game Farm Road Cl) Yorkville.Illinois 60560 O R O Phone:630-553-4350 Fax:630-553-7575 ,�10, � PUBLIC WORKS COMMITTEE MEETING AGENDA - s. Monday, AP _2-8;-20033 l , 6:30 PM City Hall Conference Room Approval/Correction of Minutes: None Presentations: Fox River Study Group New Business: 1. Mill/Van Emmon Watermain - License Agreement for Crossing Illinois Railnet Tracks 2. Water Report for January 2003 3. Bruell Street Pump Station - Design Engineering Services 4. City Hall Parking Lot - Results of Bid Opening 5. Proposed New Hires for FY 03 / 04 6. Well 7 Backup Generator 7. Van Emmon Watermain Easements 8. Crack Filling Project - Establish Bid Date 9. Countryside Interceptor Engineering Agreement Amendment Old Business: 1. Fox Hill Subdivision Acceptance - Update 2. Geographic Information Study - EEI Proposal 3. Sunflower Estates Phase 2 - Bond Reduction #1 4. Woodworth Lift Station Update Additional Business: UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: Fox River Study Group Date: March 27, 2003 Attached find a letter from the Fox River Study Group regarding a study they are performing to develop a watershed model of the Fox River from Johnsburg to Yorkville. The goal of the study and model is to develop measures to protect the water quality of the river. The group is asking for towns located along the river to contribute $0.25 per capita to help fund the study. For Yorkville (with a population of 6189 people), the cost would be about $1550. Please place this item on the Public Works Committee agenda of April 28, 2003 for consideration. Cc: Traci Pleckham, Director of Finance Fox River Study Group c/o 4209 W. Solon Rd., Richmond, IL 60071 February 20, 2003 Dear Fox River Valley Community: The Fox River Study Group(FRSG), in cooperation with the Illinois Environmental Protection Agency (Illinois EPA) seeks support from local units of government in the Fox River Valley to continue the Fox River Watershed Investigation. FRSG is a diverse coalition of stakeholders working to foster sustainable growth throughout the watershed and enhance the water quality of the Fox River. To make informed decisions about how best to maintain the quality of the Fox River in our rapidly urbanizing watershed,we are developing a watershed model of the Fox River watershed. This model will be a management tool to assess the impact of development options on the Fox River and to evaluate the most cost effective measures needed to maintain the health of the river. Since initial meetings in the summer of 2001,the Fox River Study Group has: o Developed a four phase work plan, outlined in the attached document, Working Together Toward Sustainable Growth in the Fox River Watershed. o Secured a$160,000 grant from the Illinois EPA for the Illinois State Water Survey (ISWS)to complete Phase I of the study by October 2003. o Initiated biweekly monitoring at 7 sites on the Fox River from Johnsburg to Yorkville to supply the ISWS with quality information on the current health of the Fox River. This $100,000 effort,which includes sampling, analysis, and data management,is supported solely by in-kind contributions from 14 environmental groups,municipalities,and water reclamation districts. o Begun the necessary paperwork to become a non-profit corporation, an important step in our efforts to secure private foundation support for this work. o Seen the leadership of a key participant,the Fox River Water Reclamation District,recognized by the U.S. EPA as a Clean Water Partner for the 21st Century. o Successfully petitioned Governor Ryan to nominate the Fox River for$526,000 in federal Watershed Initiative funding for Phase II of the work plan. To continue this work for the watershed,we need your help. Over the next 5 years,we need$1.4 million to keep the plan on schedule. We are optimistic that federal Watershed Initiative funding can provide more than one-third of that amount,but that program requires a 25%match from local funds. Each$1 raised locally can bring$3 of federal funding to the Fox River watershed. Because each and every resident in your community enjoys the benefits that the Fox River provides to them, we are asking you to budget just 250 per capita in your yearly budget to support the Fox River Study. We are asking communities up and down the Fox River and throughout the whole watershed to do the same. (The towns of Aurora and Elgin are being asked to contribute 500 per capita since their residents also use the river as a source of drinking water.) Together we can share the expense required to develop a comprehensive management tool for maintaining the health of the Fox River watershed. Working Together Toward Sustainable Growth in the Fox River Watershed The Fox River Watershed From its headwaters near Waukesha, the Fox River drains 938 square miles in southeastern Wisconsin prior to entering Illinois. Between the McHenry County/Wisconsin border and its junction with the Illinois River near Ottawa, the river runs for 115 miles and drains an additional 1,720 square miles. Although it is only 3% of the total area in Illinois, the watershed is home to about 450,000 people (11% of the state total); a number that is likely to increase by more than 30% over the next 20 years. The Fox River is a multi-purpose resource that contributes critical habitat for wildlife, serves as a valuable resource for recreation, receives and assimilates pollutants from point and non-point sources and provides source water for public water supplies. Habitat modifications may also play a significant role in the dynamics of the river. Because of the rapid pace of development in the Fox River Watershed, maintaining these resources requires comprehensive planning. The Fox River Study Group The Fox River Study Group (FRSG) is a diverse coalition of stakeholders working together to assess water quality in the Fox River watershed. Participants include Friends of the Fox River, Sierra Club, Fox River Water Reclamation District (Elgin), Fox Metro Water Reclamation District (Aurora), Fox River Ecosystem Partnership, Illinois Environmental Protection Agency (IEPA), Northeastern Illinois Planning Commission, as well as representatives from Algonquin, Aurora, Batavia, Crystal Lake, Elgin, Geneva, Island Lake, Kane County, Lake in the Hills, St. Charles and Yorkville. The FRSG began meeting in the summer of 2001 to plan how to prepare for the upcoming Total Maximum Daily Load (TMDL) study on the River. A TMDL study is required by federal law because three segments of the Fox River appeared on the Illinois Environmental Protection Agency's list of impaired waters (the 1998 303(d) list). These segments, which lie between Holiday Hills and North Aurora, were listed because results from at least one water sample suggest there are water quality concerns. The most common concerns include low dissolved oxygen levels or high concentrations of fecal coliform bacteria. The 303(d) listing was updated in 2002, and now includes the entire length of the Fox River from the Wisconsin state line to the river's mouth at Ottawa with the most numerous causes listed as flow alteration, habitat alteration, low dissolved oxygen, nutrients, organic enrichment, PCBs, siltation or suspended solids. Although the emphasis in the original meetings was on monitoring water quality, it soon became clear that the FRSG presented a unique opportunity to foster sustainable growth throughout the watershed. To guide those efforts, the FRSG reached a consensus on the following work plan. The Work Plan The work plan is made up of four phases. Brief descriptions of the objectives of each phase, the schedule, and estimated costs are given in the table below. Phase I work is being conducted by the Illinois State Water Survey and funded by the TEPA. Part of the Phase II effort also began in April 2002 when the FRSG water quality monitoring program started collecting samples at seven sites along the Fox River. This program, an all-volunteer effort organized by the Fox River and Fox Metro water reclamation districts, was carefully designed to satisfy rigorous data quality requirements of the IEPA. Results from this program will be combined with results from Phase I to identify times and locations where additional information is needed. Those data, especially information describing how the watershed responds to storm events, will be used in Phase III to calibrate a model of the Fox River watershed. The fourth and final phase of the work plan is to implement and maintain the watershed model as a management tool. The model will be used to: • Ensure efficient use of taxpayer and private moneys on watershed projects • Assess the effect of various development options throughout the watershed - Educate stakeholders • Evaluate management priorities • Identify sensitive regions within the watershed • Develop effective continuing monitoring programs Funding The estimated cost to complete the first three phases of the work plan is $1,560,000. Phase 1 Tasks Estimated Cost Schedule I Critical and comprehensive review of $160,000 April 2002-October existing water quality and quantity and 2003 µ land use data IIDesign and implement watershed $500,000 �� April 2002-begin __ monitoring and initial modeling monitoring 1 Nov. 2003-July 2005 -develop model III Watershed model calibration $900,000 August 2005-July 2008 IV Watershed model application and July 2008 onward 1 TMDL implementation That total does not include costs of the all-volunteer FRSG monitoring program, conservatively estimated at $100,000. In Phase IV it will be important to continue monitoring to maintain and adapt the model to changes in the watershed. We expect those costs to average about $100,000 per year. Residents of and visitors to the Fox River watershed as well as all the receiving waters downstream from the Fox River will benefit from these efforts. All stake holders, including federal, state, local governments, corporate citizens and private foundations, who enjoy the benefits the Fox River watershed and will further benefit from sustainable growth in the the watershed need to share in the cost of the study, planning and adaptive management of the watershed. The Fox River Study Group is currently seeking federal funding for Phase II of the work plan through the Watershed Initiative and other USEPA initiatives. The Group is soliciting local matching funds by asking Fox River Valley communities to budget 250 per capita into their yearly budgets to support the study. The towns of Aurora and Elgin, which take their drinking water from the Fox River, are being asked to contribute 500 per capita. Fox River Study Group page 2 Please budget your share towards this effort to sustain the quality of the Fox River. We would be happy to meet with you at any time to discuss the details of the project and the goals of the Fox River Study Group. Feel free to contact any of the Fox River Study Group directors listed below. Sincerely, Fox River Study Group Board of Directors Paul Anderson, representing Fox River Ecosystem Partnership Greg Hergenroeder,representing Fox River Water Reclamation District Tom Muth,representing Fox Metro Water Reclamation District Cindy Slcrula-ud,representing Friends of the Fox River and the Sierra Club Cliff White,representing the Tri-Cities of Batavia, Geneva, and St. Charles Illinois EPA liaison Tim Kluge Attachments Working Together Toward Sustainable Growth in the Fox River Watershed work plan Fox River Study Group Board of Directors contact information Fox River Study Group Letter of Agreement Illinois EPA letter of support Fox River Study Group Board of Directors Paul Anderson, President,Fox River Ecosystem Partnership Illinois Institute of Technology 10 W. 33rd St. Chicago, IL 60616 312-567-3531 andersonp@iit.edu Greg Hergenroeder, General Manager Fox River Water Reclamation District PO Box 328 Elgin, IL 60121-0328 ghergenroeder@frwrd.corn Tom Muth,District Manager Fox Metro Water Reclamation District 682 Rt. 31 Oswego, IL 60543 630-892-4378 tmuth@foxmetro.cist.il.us Cindy Skrukrud, Clean Water Advocate Sierra Club, Illinois Chapter 4209 W. Solon Rd. Richmond, IL 60071 815-675-2594 cskrukrud@earthlink.net Cliff White,Environmental Services Manager City of St. Charles Two E Main St. St. Charles, IL 60174 630-377-4918 CWhite@ci.st-charles.il.us Illinois EPA liaison Tim Kluge Illinois EPA PO Box 19276 Springfield, IL 62794-9276 217-558-2012 nm.kluge@epastate.il.us Fox River Study Group LETTER OF AGREEMENT The undersigned participants in the Fox River Study Group state that it is the intention of this group to: 1. serve as an oversight committee for Phase I of the Illinois State Water Survey (ISWS) study of the Fox River, as described in the contract between ISWS and the Illinois EPA and the attached ISWS proposal Fox River Watershed Investigation; 2. participate in the Fox River monitoring effort planned in support of the study, as defined by the Fox River Water Quality Study—Quality Assurance Project Plan for that monitoring effort; . 3. provide relevant information and data in our possession on the Fox River watershed to the ISWS as part of Phase I of the study; and 4. participate in the Fox River Study Group with the focus being to: a) proceed based on the recommendations of Phase I of the study, b) support continuation of Phase II and Phase III of the study, c) develop, as indicated by the results of the study, a plan to preserve and/or enhance the water quality of the Fox River, and d) promote, as needed, the adoption of the plan by the appropriate entities who have the authority for its implementation. Name -,i`f""d Organization ,6x Af Ifo wg7E.e ,2ECGAMATio.,1 2)/sr2iCT Date 8/2.9 /Zoo2- Name h �-. M(2,2E , 3, vox- = . H; • i:2,f''rT --wig; Organization C.C C)7. Q'N- 'c)G 4�1 Date CZ_ 2.-'1_ c Z -,-----: l Name a2 �(i''La4,4( Organization rdK 4 I -4 irc C r y S i,E%'1'I ,:g j-,fv`,�" S / ' 4 Date 29/ Uk / CL Fox River Study Group LETTER OF AGREEMENT • pa e2 Namees,6_` 'zr'-( Organization '1 �v& �C/�z-�� 10Ec6.01- l- 77,A) 4i57 'c Date 8' 7 4X Name (ArcNA , Organization 1 : . i ' h i 'i 1 Date '6'&P( C NameN(iii„.6. g //vAr Organization V! en Date 1/1)3(eZ Name L. /1-Q Z")/\‘22, Organization at, (.� Date / 2.l )7/O Name Organization Date Name Organization Date Name Organization Date ILLINOIS ENVIRONMENTAL PROTECTION AGENCY 1021 NORTH GRAND AVENUE EAST, P.O. Box 19276, SPRINGFIELD, ILLINOIS 62794-9276 JAMES R.THOMPSON CENTER, 100 WEST RANDOLPH, SUITE 11-300, CHICAGO, IL 60601 ROD R. BLAGOJEVICH, GOVERNOR RENEE CIPRIANO, DIRECTOR 217/782-3397 To: Parties Concerned with Preserving and Enhancing Water Quality in the Fox River Watershed Dear Stakeholder: This letter is to reaffirm the Illinois Environmental Protection Agency's support for, and participation in, the work of the Fox River Study Group (FRSG). Many features of the Fox River Valley contribute to making it a unique resource and a desirable place to live, work, and enjoy recreational activities. Some of these same features also lead to water quality challenges. As the FRSG began meeting, we encouraged participants to address three areas related to water quality management: 1. Growth-Given the growth in population and changes in land use,predictive modeling of water quality needs for the future becomes imperative. Data collection to support modeling consequently increases in importance, and we encourage the volunteer monitoring work the FRSG has underway. The Illinois State Water Survey, supported by an Illinois EPA grant,has begun work to collect existing water quality data, assess its usability, and identify data gaps that need to be addressed in order to support modeling. 2. Unique Water Quality Concerns-The Fox River behaves differently from most similarly-sized rivers in Illinois because of the dams and pools below the Chain of Lakes. There is a need to better understand these dyrnmics and, most likely, define specific effluent and water quality standards for the Fox River rather than standards designed for statewide applicability. Again, comprehensive data and appropriate modeling are needed. 3. Cooperative Goal Setting and Plan Implementation-The Fox River watershed presents an opportunity for a comprehensive, cooperative, and proactive approach to watershed management. A significant local interest in water quality of the Fox River and substantial support to date from local citizens and governments add momentum to the process. The Illinois EPA is encouraged by the progress thus far and fully supports continuing the process through the data collection, modeling, plan development, and implementation phases. The Illinois EPA remains committed to assisting the FRSG in obtaining technical and financial support for the project. However,we also strongly encourage solid and sustained commitment by the Fox Valley residents through their local entities to the project as it is developed, recogii7ing that the adoption and implementation phases will rest primarily on them. Finally,we hope that the process serves as a model that can be applied in other watersheds as appropriate,to preserve and enhance water quality. Sincerely, Renee Cipriano Director ROCKFORD—4302 North Main Street,Rockford,IL 61103—(815)987-7760 • DES PLAItxrs—9511 W. Harrison St.,Des Plaines, IL 60016—(847)294-4000 ELGIN—595 South State, Elgin, IL 601 23—(847)608-31 31 • PEORIA—5415 N.University St., Peoria,IL 61614—(309)693-5463 BUREAU OF L.\\D-PEORi-s—7620 N. University St.,Peoria, IL 61 614—(309)693-3462 • CHAMPAIGN—2125 South First Street,Champaign, IL 61 820—)217)278-5800 SPRINGFIELD—4500 S.Sixth Street Rd.,Springfield,IL 62706—(21 7)786-6892 • COLLINSVILLE—2009 Mall Street,Collinsville,IL 62234—(61 8) 3465120 MARION—2309 W.Main St.,Suite 1 1 6,Marion,IL 62959—(618)993-7200 PRINTED I)N REC.PCLED PAPER UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: Mill/Van Emmon Watermain Date: March 28, 2003 Attached find a copy of a letter and license agreement for a watermain crossing of the Illinois Railnet tracks at Mill Street. The license fee is $5000 and the contract preparation and administration fee is $550, resulting in a total cost of$5550. This license is needed for the construction of the 16" watermain on Mill Street scheduled for construction this coming summer. Please place this item on the Public Works Committee agenda of April 28, 2003 for review. Illinois RailNet, Inc. Real Estate Depai tuient PMB 161 11250-15 St. Augustine Road Jacksonville, FL 32257-1147 Tel: 800-818-0184 Fax: 904-448-1215 February 27, 2003 Julie Morrison Project Engineer Village of Oswego c/o Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, IL 60554 Dear Ms. Morrison: Enclosed for your handling are duplicate originals of Pipeline Crossing Agreement, IR-22703. Please have both originals executed and returned to my attention along with a check for $5,550 to cover the fees as outlined in Section 2 of the agreement. Upon receipt, we will provide a fully executed original for your files. Please contact me at the number above if you have any questions or require additional information. Sincerely, MVP John A. Pustinger Director-Real Estate w"AR - 4 2003 IR Form 3537-A Revised October 1998 Agreement No. IR-22703 PIPELINE CROSSING AGREEMENT THIS AGREEMENT,Made as of February 27,2003,the"Effective Date", by and between Illinois RailNet,Inc.,a Delaware corporation, whose mailing address is PMB 161, 11250-15 St.Augustine Road, Jacksonville,FL 32257-1147, hereinafter called"Licensor", and the City of Yorkville,whose mailing address is 800 Game Farm Road,Yorkville,IL 60560,hereinafter called"Licensee"WITNESSETH: WHEREAS,Licensee desires to construct,use and maintain an 16.60 inch pipe for the conveyance of water, hereinafter called"Pipeline",under and across the tracks and property owned or controlled by Licensor at or near Yorkville,Kendall County,Illinois,crossing Railroad's trackage at 2,429 feet East of Milepost 50, including necessary aerial or subterranean crossings, hereinafter called the"Crossing"; as shown on Exhibit A, attached hereto and made a part hereof. NOW, THEREFORE, in consideration of the mutual covenants,terms and agreements herein contained, the parties hereto agree and covenant as follows: 1. LICENSE: 1.1 Licensor, insofar as it has the legal right,power and authority to do so, and its present title permits, and subject to: (A) Licensor's present and future right to occupy,posses and use its property within the area of the Crossing for any and all purposes; (B) all encumbrances, conditions, covenants and easements applicable to Licensor's title to or rights in the subject property;and (C) compliance by Licensee with the terms and conditions herein contained; does hereby grant to Licensee the nonexclusive license and permit to construct, maintain,repair, renew, operate,use, alter or change said Pipeline at the Crossing above for the term herein stated, and to remove same upon termination. 1.2 The term Pipeline, as used herein, shall include only the pipes, ducts, casing,vents, manholes, connectors,fixtures, appliances and ancillary facilities devoted exclusively to the transmission usage above within the Crossing, and as shown on the attached Application Form. 1.3 No additional Pipelines or facilities shall be placed, allowed or maintained by Licensee in,upon or along the Crossing except upon separate prior written consent of Licensor. 2. LICENSE FEE,TERM: 2.1 Licensee shall pay to Licensor a one-time lump sum License Fee of Five Thousand U. S. Dollars($5,000),payable on or before the Effective Date of this agreement. 2.2 In addition to the above fee,Licensee will also pay a one-time contract preparation and administration fee of Five Hundred Fifty U.S.Dollars($550). 2.3 However, Licensee assumes sole responsibility for, and shall pay directly(or reimburse Licensor), any additional annual taxes and/or periodic assessments levied against Licensor or Licensor's property solely on account of said Pipeline. 1 • IR Form 3537-A Revised October 1998 Agreement No. IR-22703 2.4 Effective Date of this Agreement shall be the date first written above and shall continue in effect from year to year until terminated by thirty(30)days written notice from either party to the other. License shall also be revocable in the event of Licensee's default, as herein provided,and shall also terminate upon(a)Licensee's cessation of use of the Pipeline or Crossing for the purposes above, (b)removal of the Pipeline, and/or(c) subsequent mutual consent. 3. CONSTRUCTION,MAINTENANCE AND REPAIRS: 3.1 Licensee shall construct,maintain,relocate,repair, renew, alter, and/or remove said Pipeline, in a prudent, workmanlike manner,using quality materials and complying with any applicable standards or regulations of Licensor, A.R.E.A. Specifications,Licensee's particular industry, and/or any governmental or regulatory body specifications and regulations that may have jurisdiction over the Crossing. 3.2 Location and construction of Pipeline shall be made strictly in accordance with designs and specifications furnished to and approved by Licensor and of materials and sizes appropriate for the purposes above recited. 3.3 All Licensee's work and exercise of rights hereunder shall be undertaken at times satisfactory to Licensor and in a manner so as to eliminate or minimize any impact on or interference with the safe use and operation of Licensor's tracks and appurtenances thereto. 3.4 In the installation and/or maintenance of said Pipeline,Licensee shall not use explosives of any type or perform or cause any blasting without the separate express written consent of Licensor. As a condition to such consent, a representative will be assigned by Licensor to monitor blasting, and Licensee shall reimburse Licensor for the entire cost and/or expense of furnishing said monitor. 3.5 Any repairs or maintenance to Pipeline which are reasonably necessary to protect or facilitate Licensor's use of its property shall be made by Licensee promptly,but in no event later than ten(10)days after Licensee has notice as to the need for such repair or maintenance, whether or not such repairs or maintenance result from acts of Licensee, natural or weather events or otherwise. 3.6 Licensor, in order to protect or safeguard its property, rail operations, equipment or employees from imminent damage or injury, may request immediate repairs or renewal to the Pipeline, and if the same is not performed, may make or contract to make such repairs or renewals, at the sole risk, cost and expense of Licensee. 3.7 Neither the failure of Licensor to object to any work done,material used, or method of construction or maintenance of said Crossing, nor any approval given by Licensor, shall be construed as an admission of liability or responsibility by Licensor, or as waiver by Licensor of any of the obligations, liability and/or responsibility of Licensee under this Agreement. 3.8 Licensee hereby agrees to reimburse Licensor any loss, cost or expense including losses resulting from train delays and inability to meet train schedules caused by any failure of Licensee to make repairs or maintenance, or from improper or incomplete repairs or maintenance. 2 IR Form 3537-A Revised October 1998 Agreement No.IR-22703 4. PERMITS,LICENSES: 4.1 Before any work is performed, or before use of the Crossing for the contracted purpose, Licensee, at its sole cost and expense, shall obtain all necessary permits(including but not limited to zoning, building, construction, health, safety or environmental matters), letters or certificates of approval. Licensee expressly agrees and warrants that it shall conform and limit its activities to the terms of such permits, approvals and authorizations, and shall comply with all applicable ordinances, rules,regulations, requirements and laws of any governmental authority(State,Federal or Local)having jurisdiction over Licensee's activities, including the location, contact,excavation and protection regulations of the Occupational Safety and Health Act(OSHA)(29 CFR 1926.651(b), et al.), and State"One Call"—"Call Before You Dig"requirements. 4.2 Licensee assumes sole responsibility for failure to obtain such permits or approvals, for any violations thereof, or for costs or expenses of compliance or remedy. 5. MARKING AND SUPPORT: 5.1 With respect to any subsurface installation upon Licensor's property,Licensee, at its sole cost and expense, shall: (A) support tracks and roadbed of Licensor,in a manner satisfactory to Licensor; (B) backfill with satisfactory material and thoroughly tamp all trenches to prevent settling of surface of land and roadbed of Licensor; and (C) either remove any surplus earth or material to be placed and distributed at locations and in such manner Licensor may approve. 5.2 After construction of Pipeline, Licensee shall: (A) restore said tracks,roadbed and other disturbed property of Lincensor,to a condition reasonably satisfactory to Licensor;and (B) erect,maintain and periodically verify the accuracy of aboveground markers,in a form approved by Licensor,indicating the location, depth and ownership of any underground Pipeline or related facilities. 6. TRACK CHANGES: 6.1 In the event that Licensor's rail operations and/or track maintenance result in any changes in grade or alignment of or additions to Licensor's tracks or other facilities, or in the event future use by Licensor of Licensor's right-of-way and property necessitate any change of location, height or depth in Pipeline,Licensee, at its sole cost and expense and within thirty(30)days after notice in writing from Licensor, shall make changes in Pipeline to accommodate Licensor's tracks or operations. 6.2 If Licensee fails to do so, Licensor may make such changes, at Licensee's cost. 7. PIPE CHANGES: 7.1 Licensee shall periodically monitor and verify the depth of Pipeline and Crossing in relation to Licensor's tracks and facilities, and shall relocate Pipeline or change Crossing, at Licensee's expense, should such relocation or change be necessary to comply with the minimum clearance requirements of this Agreement. 3 IR Form 3537-A Revised October 1998 Agreement No. IR-22703 7.2 If Licensee undertakes to revise, renew, relocate or change in any manner whatsoever all or any part of Pipeline(including any change in circumference,diameter or radius of pipe or change in materials transmitted in and through said pipe),or is required by any public agency or court order to do, plans therefor shall be submitted to Licensor for approval before any such change is made. After approval,the terms and conditions of this Agreement shall apply thereto. 8. INTERFERENCE WITH RAIL FACILITIES: 8.1 Although the Pipeline herein permitted may not presently interfere with Licensor's railroad operations or facilities, in the event that the operation, existence or maintenance of said Pipeline, in the sole judgment of licensor, causes: (a)interference(physical, magnetic or otherwise)with Licensor's communication, signal or wires, power lines, train control system, or other facilities; or(b)interference in any manner with the operation, maintenance or use by Licensor of its right-of-way,tracks, structures, pole lines, devices, other property, or any appurtenances thereto;then, and in either event, Licensee, upon receipt of written notice from Licensor of any such interference, and at Licensee's sole risk, cost and expense, shall promptly make such changes in its Pipeline as may be required in the judgment of Licensor to eliminate all such interference. Upon Licensee's failure to remedy or change,Licensor may do so or contract to do so,at Licensee's sole cost. 8.2 Without assuming any duty hereunder to inspect Pipeline,Licensor hereby reserves the right to inspect same and to require Licensee to undertake reasonable repairs, maintenance or adjustments to Pipeline, which licensee hereby agrees to make promptly, at Licensee's sole cost and expense. 9. RISK,LIABILITY,INDEMNITY: With respect to the liabilities of the parties, it is hereby agreed that: 9.1 Licensee hereby assumes, and shall at all times hereafter release, indemnify, defend and save Licensor harmless from and against any and all liability, loss, claim, suit,damage, charge or expense which Licensor may suffer, sustain, incur or in any way be subjected to,on account of death of or injury to any person whomsoever(including officers, agents, employees or invitees of Licensor), and for damage to or loss of or destruction of any property whatsoever, arising out of,resulting from, or in any way connected with the presence,existence, operations, or use,of Pipeline or the restoration of premises of Licensor to their prior order or condition after removal,EXCEPT to the extent proven to have been caused by the fault, or negligence of Licensor. HOWEVER, during any period of actual construction, repair, maintenance,replacement or removal of Pipeline,wherein agents or personnel of Licensee are on the railroad right-of-way,Licensee's liabiltiy hereunder shall be absolute, irrespective of any fault or negligence of Licensor. 9.2 Use of Licensor's right-of-way involves certain risks of loss or damage as a result of Licensor's rail operations. Notwithstanding Section 9.1, as between Licensor and Licensee, Licensee expressly assumes all risk of loss and damage to Licensee's Property and Pipeline on the Crossing, including loss of or any interference with use or service thereof,regardless of cause, including electrical field creation, fire or derailment resulting from Licensor's rail operations. For this Section,the term"Licensee's Property"shall include property of third parties situated or placed upon Licensor's right-of-way by Licensee or by such third parties at request of or for benefit of Licensee. 4 IR Form 3537-A Revised October 1998 Agreement No.IR-22703 9.3 Notwithstanding Section 9.1, Licensee also expressly assumes all risk of loss which in any way may result from Licensee's failure to maintain either required clearances for any overhead Pipeline or the required depth and encasement for any underground Pipeline, whether or not such loss results in whole or part from Licensor's contributory negligence or joint fault. 9.4 If a claim or action is made or brought against either party, for which the other party may be responsible hereunder in whole or in part, such other party shall be notified and permitted to assume in the handling or defense of such claim or action. 10. INSURANCE: 10.1 Prior to installation or occupation of the Pipeline pursuant to this Agreement,Licensee will add Licensor to its existing Public Liability or Commercial Liability Insurance, or Licensee shall procure, and shall also maintain during continuance of this Lease, at its sole cost and expense, a policy of Public Liability or Commercial Liability Insurance, naming Licensee as insured and Licensor as additional insured,covering liability under this License. Coverage of not less than Three Million U.S. Dollars($3,000,000) Combined Single Limit per occurrence for bodily injury and property damage is recommended as a prudent minimum to protect Licensee's assumed obligations hereunder. If said policy does not automatically cover Licensee's contractual liability under this Lease, a specific endorsement adding such coverage shall be purchased by Licensee. If said policy is written on a"claims made"basis instead of an"occurrence" basis,Licensee shall arrange for adequate time for reporting losses. Failure to do so shall be at Licensee's sole risk. 10.2 If said CGL policy is written on a"claim made"basis instead of a"per occurrence"basis, Licensee shall arrange for adequate time for reporting losses. If said CGL policy does not automatically cover Licensee's contractual liability during periods of survey, installation, maintenance and continued occupation, a specific endorsement adding such coverage shall be purchased by Licensee. Failure to do so shall be at Licensee's sole risk. 10.3 Securing such insurance shall not limit Licensee's liability hereunder,but shall be additional security therefor. 10.4 Licensor may at any time request evidence of insurance purchased by Licensee to comply with this Agreement. Failure of Licensee to comply with Licensor's demand shall be considered a default,subject to Article 13. 11. GRADE CROSSINGS,FLAGGING: 11.1 Nothing herein contained shall be construed to permit Licensee or Licensee's contractor to move any vehicles or equipment over tracks of Licensor, except at public road crossings,without separate prior written approval of Licensor. 11.2 If Licensor deems it advisable, during the progress of any construction, maintenance, repair, renewal, alteration, change or removal of said Pipeline, to place watchmen, flagmen, inspectors or supervisors for protection of property or operations of Licensor or others on Licensor's property at the Crossing, and to keep persons, equipment and materials away from Licensor's tracks,Licensor shall have the right to do so at the sole cost and expense of Licensee,but Licensor shall not be liable for failure to do so. 5 IR Form 3537-A Revised October 1998 Agreement No.IR-22703 11.3 Subject to Licensor's consent and to Licensor's Railroad Operating Rules and existing labor agreements,Licensee may provide such flagmen, watchmen,inspectors or supervisors during all times of construction, at Licensee's sole risk, and expense;and in such event,Licensor shall not be liable for the failure or neglect of such watchmen, flagmen,inspectors or supervisors. 12. LICENSOR'S COSTS: 12.1 Any reasonable additional or alternative costs or expenses incurred by Licensor to accommodate Licensee's continued use of Licensor's property as a result of track changes or pipe changes shall also be paid by Licensee. 12.2 Licensor's expense for wages and materials for any work performed at expense of Licensee, pursuant to any stipulation of this Agreement, shall be paid by Licensee within thirty(30) days after receipt of Licensor's bill therefor. 12.3 Such expense shall include,but not be limited to, cost of railroad labor and supervision under"force account"rules, plus current applicable overhead percentages,the actual cost of materials,plus insurance,freight and handling charges on all materials used. Equipment rentals shall be in accordance with Licensor's applicable fixed rates. 12.4 All undisputed bills or portions of bills not paid within said thirty(30)days shall thereafter accrue interest at twelve percent(12%)per annum, unless limited by local law, and then at the highest rate so permitted. Unless Licensee shall have furnished detailed objections to such bills within thirty(30)days,bills shall be presumed undisputed. 13. DEFAULT,BREACH,WAIVER: 13.1 The proper and complete performance of each covenant of this Agreement shall be deemed of the essence thereof, and in the event Licensee fails or refuses to fully and completely perform any of said covenants or to remedy any breach within thirty(30)days after receiving a written notice from Licensor to do so(or within forty-eight(48)hours in the event of notice of a railroad emergency),Licensor shall have the option of immediately terminating this Agreement, and revoking the privileges and powers hereby conferred upon Licensee,regardless of license fees having been paid in advance for any annual or other period. Upon such termination,Licensee shall make removal in accordance with Article 14. 13.2 Any waiver by either party at any time of its rights as to any covenants or condition, or any subsequent breach thereof,unless such covenant or breach is permanently waived in writing by said party. 14. TERMINATION,REMOVAL: 14.1 All rights which Licensee may have hereunder shall cease and end upon the date of(a) termination, (b)revocation, and/or(c)upon Licensee's removal of Pipeline from the Crossing. However,termination or revocation of this Agreement shall not affect any claims and liabilities which may have arisen or accrued hereunder, and which at the time of termination or revocation have not been satisfied;neither party, however,waiving any third party defenses or actions. 6 IR Form 3537-A Revised October 1998 Agreement No.IR-22703 or revocation,Licensee,Within thirty(30)days after termination , at its sole risk and expense, shall(a)remove Pipeline from the property of Licensor,unless the parties hereto agree otherwise, (b)restore property of Licensor to its pre-existing condition in a manner reasonably satisfactory to Licensor, and(c)reimburse Licensor all reasonable loss, cost or expense of Licensor resulting from such removal. 15. NOTICE: 15.1 Licensee shall give Licensor's at least five(5)days written notice before doing any work of any character hereunder on Licensor's property, except that in cases of emergency shorter notice may be given to said Licensor. 15.2 All other notices and communications concerning this Agreement shall be addressed to Licensee at the address first written above and to Licensor at the address first written above, or at such other address as either party may designate in writing to the other. 15,3 Unless otherwise expressly stated herein, all such notices shall be in writing and sent via Certified or Registered Mail,Return Receipt Requested, or by courier, and shall be effective upon actual receipt,or date of refusal of such delivery. 16. ASSIGNMENT: and The rights herein conferred are the privilege of Licensee only, a d Licensee shall obtain Licensor's prior written consent to any assignment of Licensee's interest herein. 16.2 Subject to Section 2.2 and 16.1,this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors or assigns, or heirs,legal representatives and assigns, as the case may be. 16.3 Licensee shallg ive Licensor written notice of any legal succession(by merger, amalgamation,consolidation, reorganization, etc.)or other change of legal existence or status of Licensee, with a copy of all documents attesting to such change or legal succession,within thirty(30)days thereof. Any change of legal existence, including a name change, of Licensee will be acknowledged by the assignment of this Agreement or a new Agreement prepared to provide for the continuation of this license and permit. 16.4 Licensor expressly reserves the right to assign this Agreement, in whole or in part,to any grantee or vendee of Licensor's underlying property interests in the Crossing, upon notice thereof to Licensee. 16.5 In the event of any unauthorized sale,transfer, assignment, sublease or encumbrance of this Agreement, or any of the rights and privileges hereunder,Licensor, at its option, may revoke this Agreement at any time within six(6)months after such sale,transfer, etc.,by giving Licensee or any such assignee written notice of such revocation;and Licensee shall reimburse Licensor for any loss, cost or expense Licensor may incur as a result of Licensee's failure to obtain said written consent. 16.6 In the event of sale or other conveyance by Licensor of its right-of-way, across,under or over, which the Crossings is constructed,Licensor's conveyance shall be made subject to the right of Licensee to continue to occupy the Crossing on the specific right-of-way, and to operate, maintain,repair,renew thereon and to remove therefrom the facilities of Licensee, subject to all other terms of this Agreement. 7 IR Form 3537-A Revised October 1998 Agreement No. IR-22703 17. TITLE,LIENS,ENCUMBRANCES: 17.1 Licensee shall not at any time own or claim any right,title or interest in or to Licensor's property occupied by Licensee's Pipeline, nor shall the exercise of this Agreement for any length of time give rise to any right,title or interest in Licensee to said property other than the license herein created. 17.2 Nothing herein shall be deemed to act as any warranty,guarantee, or representation of the quality of title of the Rail right-of-way of corridor occupied or used under this Agreement. 17.3 Nothing in this Agreement shall be deemed to give, and Licensor hereby expressly waives, any claim of ownership in and to any part of Licensee's Pipeline. 17.4 Licensee shall not create or permit any mortgage,pledge, security, interest,lien or encumbrances,including without limitation,tax liens and liens or encumbrances with respect to work performed or equipment furnished in connection with the construction, installation, repair, maintenance or operation of Licensee's Pipeline in or on any portion of the Crossing collectively, "Liens or Encumbrances",to be established or remain against the Crossing or any portion thereof or any other Licensor property. 17.5 In the event that any property of Licensor becomes subject to such Liens or Encumbrances,Licensee agrees to pay, discharge or remove the same promptly upon Licensee's receipt of notice that such Liens or Encumbrances has been filed or docketed against the Crossing or any other property of Licensor;however,Licensee reserves the right to challenge, at its sole expense,the validity and/or enforceability of any such Liens or Encumbrances. 18. GENERAL PROVISIONS: 18.1 This Agreement, and the attached specification, contains the entire understanding between the parties hereto. 18.2 Neither this Agreement, any provision hereof, nor any agreement or provision included herein by reference, shall operate or be construed as being for the benefit of any third person. 18.3 The form or any language of this Agreement shall not be interpreted or construed in favor of or against either party hereto as the drafter thereof. 18.4 This Agreement is executed under current interpretation of any and all applicable Federal, State, County,Municipal or other local statute,ordinance or law. Each and every separate division(paragraph, clause, item, term, condition, covenant or agreement) hereof shall have independent and severable status from each other separate division for the determination of legality, so that if any separate division is determined to be void or such determination shall have no effect upon the validity of enforceability of each other separate division, or any other combination thereof. 18.5 This Agreement shall be construed and governed by the laws of the state in which the Pipeline is located. 8 IR Form 3537-A Revised October 1998 Agreement No.IR-22703 IN WITNESS WHEREOF,the parties hereto have executed this Agreement in duplicate(each of which shall constitute an original)as of the date and year first above written. • Witness for Licensor: Illinois RailNet,Inc. By: Name: John A Pustinger Title: Director-Real Estate Witness for Licensee: City of Yorkville By: Who,by the execution hereof, affirms that he/she has the authority to do so and to bind the Licensee to the terms and conditions of this Agreement. Name: Title: Tax Identification Number: 9 IR 7455 Rev.3/1/01 , APPLICATION FOR PIPELINE CROSSING UNDER/OVER PROPERTIES AND TRACK Application and plans must be approved and written authority received from the Railroad Company before construction is begun. Original and one copy of both application and drawing,along with a nonrefundable Application Fee in the amount of$750.00 is to be submitted to:Illinois RailNet,Inc.,PMB 161, 11250-15 St. Augustine Road,Jacksonville,FL 32257-1147. 1. Reference/File Number: 2. Complete Legal Name of applicant: Uni ted ci ty of Ynrknri 11 a Company Contact Name: jop WyL,,,-et- Title: City Engineer Telephone: ( 630 ) 553-4350 Fax:( 630 ) 553-7575 3. Address: 800 Game Farm Road City: Yorkville State: IL Zip: 60560 4. Type of business: Individual, Developer, X Municipality, Corporation, (State in which incorporated: ), Partnership,(type and state of Partnership ) 5. Location: 2429 feet Fa St (direction)from Railroad Milepost 50 Valuation Station of Crossing if known: Val Map No. 6. Town: Yorkville County: Kendall State: IL 7. Angle of crossing: 87 & 89 Degrees 8. Temporary track support or riprapping required? Yes No X (Describe and Detail on Drawing) 9. Wires,poles, obstructions to be relocated? Yes No X (Describe and Detail on Drawing) 10. Product to be conveyed Water Flammable? Yes No X Temperature 50° 11. Max. Working Pressure 90 PSI. Field Test Pressure 150 PSI. Type Test Hydrostatic 12. Location of shut-off valves 360 feet south and 20 feet north of main line track 13. Number of manholes located on Railroad Right-of-Way: 0 14. PIPE SPFCIFICATIONS- CARRIFR PIPF.• CASING PIPF• Material Ductile Iron Steel Material Specifications&Grade CL 52 AWWA C111 GR B Minimum Yield Strength of Material PSI 350 35,000 Inside Diameter 16.60 inches 30 inches Wall Thickness 0.40 inches 0.469 inches Outside Diameter 17.40 inches 30.938 inches Type of Seam N/A N/A Kind of Joints Mechanical Welded Total Length Within Railroad Right-of-Way 0 0 Vents:Number 0 Size Height above ground Seals:Both ends X (casing) One end Bury:Base of rail to top of casing 7 feet, 6 inches, Bury(Not beneath tracks) 6 feet, 4 inches Bury: (Below ditches) 6 feet, 4 inches CATHODIC PROTECTION: Yes No X PROTECTIVE COATING: Yes No X Kind 15. Method of installation Bore and jack casing pipe 16. If application is a revision to an existing agreement, give agreement number and date: N/A 17. If this a supplement to a master(general)agreement,give agreement number and date: N/A 18. If Aegis member,work to be performed by: Contractor Company employees 19. Will pipe be located in limits of public road Right-of-Way? Yes X No . (If"yes", show name road number and width of Right-of-Way on print). DOT/AAR Crossing No. Proposal and construction must be in accordance with IR's Specifications,The American Railway Engineering Association,and any governing laws or regulations. Please note that although the specifications furnished in the Pipeline Application Package are to be used as a ' guideline only,IR reserves the right to approve or decline an application. • 91/, /0-3 A-1-4----- Date ture&Title of Officer • g Application Please Type or Print: Julie A. Morrison Pro ject Engineer ( 639 466-9350 Name Title Telephone Number , sIIrI11tJ'!!��imIlli m SCAB=-LE FEET� Mel ST. I tiLH HE rimu =I -Ki'Ni �3�"�y � � 1101411629111171‘178.1:1411111 1�� 1111 �� CEN _R STREET ii ,11�1�11� ■ � 1 „,.., twi siskaiiii, �� .s. pliimfrillilltillifripillitilialsigril owx„„,.asmati.,1 \11% WI Illai11 IZ 'e- .- ...- .- .,illaillitii� F � alh*"&---- 4.1111111111 OX � RIVER a1111! ►iab I' ,'■. • "`� _.1 RAULI A ■ *Ilia 1�N ll firg I.-■ firafil �, •.I�',"'•.. em VAN EMMON ST.I _ :=1DGE1 WI al at lal E N EN■� &17. MINIViiiialltrulua a xi1' LOCATIONwit 121111111a, . ',,;; , OF CROSSING ti, . •.410-E17.1-07- 111 ".�' ST. ' Ololl proii., „Iv1 Ealowpm�l 11111�/� WT _r�', •„,,,f...:,- �■ -� 't'�� • . 1r• sin' 11111'a bun1111 �l■�Em -' ORANGE MINI inng .s !Piga i 7. DOLPH 11111 !pm 11�Mon �� iiii■ 1 Ili1 m-i ° �iIP1 ■.LAIN•',, ■ .■,1t■,� Neff •jtivaI7 ! ��11%�� Ijr �� Q4.-LINI .—` LaniLk DR. `ELIZABETH r tiiui,,I,” -■ •i'• IL RAILNET illi%� 0 T 11 glili."!�11 II---H I”- COLONIAL, I — COP(RIGHT©2003 ENGINEERING ENTERPRISES, INC. _I I \ / PAm-r 93 • 930110-A.nc WOW-MO Engineering Enterprises, Inc. LOCATION MAP DATE JAN. 2003 J J J p PROD. NO. Y00110-A Consulting Engineers UNITED CITY OF YORKVILLE FILE NO. Y00110-A10 52 Wheeler Road KENDALL COUNTY, ILLINOIS Sugar Grove, Illinois 60554 630/466-9350 1 1 W EXISTING WATER MAIN W PROPOSED WATER MAIN ) EXISTING STORM SEWER 30' 0' 30' limilliniumilmiammommi 1674 FEET EAST OF MILEPOST 50 TO POINT OF SWITCH. THEN 758 FEETI SCALE FEET ALONG SOUTHEAST SPUR TRACK TO „ _MINI MINI POINT OF CROSSING. 2429 FEET TO MILE POST 50 trvil MINI Ill I ----- waif= ai i MINI. a I / —w'` — iii :: la© J 0 25+00 MILL S p III _ 1REET � Nu CC ::D a I I --F--- _ wMem 26+0� �i II :: �!� = II�6+7 �� —C- SiNE i___----------c ��.96 I W �at.. 360 FEET TO VALVE �� -�� I WM MIMI MIMI a NMI �C 87' .i " II W NINI L :: I ��- _. en 89' 50' R.O.W. _t,�_ �;� (�� : 75' R.R. R.O.W. III CL OF RAILROAD TRACKS i OF RAILROAD "TRACKS TRACKS q. TRACKS \ / ^ N____ _c_. iv- ` i 1 25.79' I 15.12' 580 T/CASING 575.96 --N —7/- 98 FOOT 30" STEEL CASING PIPE 16" DIP CL 52 570 25+00 26+00 PROFILE PIPELINE AND CROSSING TO BE INSTALLED CARRIER CASING AND MAINTAINED IN ACCORDANCE WITH PIPE PIPE LATEST APPROVED AMERICAN RAILWAY CONTENTS TO BE HANDLED WATER ENGINEERING ASSOCIATION'S OUTSIDE DIAMETER 17.40 50.938" "SPECIFICATIONS FOR PIPELINES FOR PIPE MATERIAL DUCTILE IRON STEEL CONVEYING FLAMMABLE AND a SPECIFICATIONS AND GRADE CL 52 AWWA C111 GRB NON—FLAMMABLE SUBSTANCES." g WALL THICKNESS 0.40" 0.469" 3 ACTUAL WORKING PRESSURE 70 PSI 0 PSI % TWE OF JOINT MECHANICAL WELDED COATING N/A N/A a METHOD OF INSTALLATION BORE AND JACK VENTS: NUMBER 0 SIZE HGT. ABOVE GROUND YORKVILLE, ILLINOIS 3 SEAL: BOTH ENDS X (CASK-G.7 ONE END K BURY: BASE OF RAIL TO TOP OF CASING 7 FT. 6 IN, UNITED CITY OF YORKVILLE oFT BURY: (NOT BENEATH TRACKS) 6 . 4 IN. 2429' EAST OF RAILROAD MILEPOST 50 '^ BURY: ROADWAY DITCHES) 6 FT. 4 IN. = CATHODIC PROTECTION: N/A TYPE, SIZE AND SPACING OF INSULATORS OR SUPPORTS: CASCADE SPACERS EVERY 10' PX PIPELINE ONLY O Ak. CITY OF YORKVILLE • .tlA �'s ui o WATER DEPARTMENT REPORT _ MONTH January 2003 0 WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) ( FEET) PUMP (FEET) (MILLION GALLONS) 3 1333 453 183 10.212 4 1393 4_51 160 11.442 TOTAL 21.654 CURRENT MONTH'S PUMPAGE IS 91� nnn GALLONS MOSS THAN LAST MONTH ❑ LESS 222,000 GALLONS a RE THAN THIS MONTH LAST YEAR Li LESS DAILY AVERAGE PUMPED: 6qq nnn GALLONS DAILY MAXIMUM PUMPED: 865 nnn GALLONS DAILY AVERAGE PER CAPITA USE: 119 GALLONS WATER TREATMENT CHLORINE FED: 250 LBS. CALCULATED CONCENTRATION: 1.4 MG/L FLUORIDE FED: 286 LBS. CALCULATED CONCENTRATION: 0.29 MG/L WATER QUALITY,- AS UALITY -AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 8 SAMPLES TAKEN 8 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION : 1.03 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 11 NUMBER OF LEAKS OR BREAKS REPAIRED : 3 NEW CUSTOMERS RESIDENTIAL 23 COMMERCIAL 1 INDUSTRIAL/GOVERNMENTAL COMMENTS UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: Bruell Street Pump Station— esign E gineering Services Date: April 14, 2003 Attached find one copy of the proposed engineering agreement for the proposed Bruell Street Pump Station. This agreement,for a not-to-exceed amount of$294,000.00, is for design engineering and construction inspection services. It also includes soil borings, wetland delineations, and archaeological surveys. This project calls for construction of a new pump station at the south end of Bruell Street. That station will replace the existing Woodworth, Heartland, and Gawne Lane pump stations. The amount of the agreement falls within the estimated range in the preliminary engineering report that we received recently. We have had ongoing problems with the Woodworth and Gawne Lane stations, and the Woodworth station will need to have some significant repairs performed just to keep it in service until the Bruell station is operational. Therefore I recommend that we proceed with this engineering work as soon as possible. There are two easements that we need to obtain in order to build this project. We have reached a tentative agreement with Ken Griesmann regarding one easement, and have had discussions with Dale Woodworth about the other. Since both easements are crucial, I recommend that we obtain both easements as soon as possible. We should also agree on terms of the Woodworth easement before we issue tell Deuchler to proceed with the design engineering. Please place this item on the April 28, 2003 Public Works Committee agenda for review. • Cc: Eric Dhuse, Director of Public Works ENGINEERING AGREEMENT FOR DESIGN SERVICES AND CONSTRUCTION GUIDANCE OF THE BRUELL STREET PUMP STATION AND ASSOCIATED FORCEMAIN AND GRAVITY SEWERS UNITED CITY OF YORKVILLE This Agreement is made and entered into this day of , 2003, by and between Walter E. Deuchler Associates, Inc.whose address is 230 S. Woodlawn Avenue, Aurora, IL 60506, hereinafter called the "Engineer", and the United City of Yorkville, Kendall County, Illinois, hereinafter called the "Owner", and covers certain professional engineering services in connection with the improvement. Witnesseth that, in consideration of these premises and of the mutual covenants herein set forth, Now,therefore,the Owner and Engineer, in consideration of their mutual covenants,herein agree in respect to the performance of professional engineering services by the Engineer, and the payment for those services by the Owner, as set forth below. SECTION 1 - PROJECT DESCRIPTION 1.1 The work, herein referred to as the "PROJECT", consists of consolidating two (2) existing pump stations commonly known as the Gawne Lane and Woodworth Pump Stations into one single pump station to be named the Bruell Street Pump Station. This pump station will serve areas proposed for development south of the Heartland Subdivision, as well as areas further to the east which are tributary to this sewer system and which are analyzed in a report from Walter E. Deuchler Associates, Inc. dated March 23, 2003. 1.2 The project consists of one 1.6 mgd duplex pump station, 3200 feet of 12-inch forcemain and 1400 feet of 8-inch and 1900 feet of 12-inch gravity sewer as delineated on the map attached as Exhibit A. SECTION 2 - THE ENGINEER AGREES 2.1 To perform professional engineering services in connection with the Project, as hereinafter stated. 2.2 To serve as the Owner's professional engineering representative in those phases of the Project to which this Agreement applies, and to give consultation and advice to the Owner during the performance of services. 2.3 To sublet geotechnical, wetland delineation and archaeological survey work. -2- 2.4 To provide Design Services for the Project described in Section 1.2, as delineated on the attached Exhibit A and as summarized in the following: 2.4.1 Perform topographic surveys. 2.4.2 Delineate jurisdictional wetlands, if any. 2.4.3 Order title commitments, a maximum of five(5) parcels thatimpacted may be by the project. 2.4.4 Prepare Plans and Specifications of the proposed 8 inch and 12 inch gravity sewers and 12 inch forcemain, based on the alignment shown on Exhibit A. 2.4.5 Prepare Plans and Specifications of the proposed 1.6 mgd pump station. 2.4.6 Locate markers and monumentation of parcels and ROWs and prepare four(4)plats of easement and one (1) plat of survey, as needed upon easement negotiations and property acquisition by the Owner. 2.4.7 Assist the Owner in obtaining appropriate permits from the Illinois Department of Transportation and the Illinois EPA. 2.4.8 Upon authorization of advertisement for bids by the Owner,the Engineer will furnish Owner necessary copies of the Plans and Contract Documents and will endeavor to interest competent contractors in submitting bids on the work as advertised, and will advise with the Owner in the matter of letting contracts for work on the basis of bids received. 2.5 To furnish construction guidance for the Project. 2.5.1 Video taping the site prior to any construction activity. 2.5.2 Consultation on interpretation of plans and specifications and changes under consideration as construction proceeds. 2.5.3 Establishment of lines and grades for the work as construction progresses. 2.5.4 Checking all shop and working drawings. 2.5.5 Furnishing a Resident Project Representative (RPR) at the job site to provide continuous observation of the work. The duties, responsibilities and limitations of authority of the RPR are set forth in Exhibit B to this agreement. 2.5.6 Reviewing and checking all reports by testing laboratories on equipment and material tested, if provided by the Owner. 2.5.7 Reviewing and checking all payment estimates, change orders, records and reports required. 2.5.8 Preparing final pay estimates. 2.5.9 Preparing record drawings and supplying the City mylar record drawings after completion of construction. SECTION 3 - THE OWNER AGREES 3.1 To furnish available data such as utility maps, special design criteria, available plans of existing subdivisions,title searches for determination of existing right-of-way and property encumbrances. The Owner will negotiate easements and property acquisition with the property owners affected by the Project. 3.2 To designate in writing a person to act as Owner's representative with respect to the services to be performed or furnished by Engineer under this Agreement. Such person will have complete authority to transmit instructions, receive information, interpret Owner's policies and decisions with respect to Engineer's services for the Project. 3.3 To pay the Engineer, for those services described in Section 2 a not-to-exceed amount of $294,000.00 based on the Engineer's Fee Schedule attached, for the 2003 calendar year or the current schedule in effect after calendar year 2003. 3.4 That those services beyond the scope of Section 1 and not included in Section 2, such as,but not limited to, assisting the Owner in negotiating easements and acquiring property, changing alignment of the interceptor due to failure in acquiring easements and others, will be considered additional work. Compensation for additional work will be paid in accordance with the attached 2003 Fee Schedule for the 2003 calendar year or the current schedule in effect after calendar year 2003. 3.5 That payments due the Engineer for services rendered will be made in monthly payments based upon actual work completed. 3.6 To pay Engineer within thirty (30) days after the invoice date, after which, payment will increase at an interest rate of 1.5% per month. 3.7 That Engineer has the right to suspend or terminate service if undisputed charges are not paid within forty-five(45) days of receipt of Engineer's invoice, and Owner agrees to waive any claim against Engineer arising, and to indemnify, defend, and hold Engineer harmless from and against any claims arising, other than from Engineer's negligence or wrongful -.4- conduct, from Engineer's suspension or termination due to Owner's failure to provide timely payment. Owner recognizes that any charges not paid within thirty (30) days are subject to a late payment charge equivalent to 1.5% of the balance due for each additional month or fraction thereof that undisputed charges remain unpaid. 3.8 In the event of termination by Owner under Section 4.2 for convenience or by Engineer for cause, Engineer, in addition to invoicing for those items identified in Sections 3.3 and 3.4 shall be entitled to invoice Owner and shall be paid a reasonable amount for services and expenses(not to exceed a total of$1000.00),directly attributable to termination,both before and after the effective date of teiinination, such as reassignment of personnel, costs of terminating contracts with Engineer's Consultants, and other related close-out costs, using methods and rates for Additional Services as set forth in Section 3.4, but in addition to amounts paid thereunder. In addition a 10% charge of the unbilled amount as set forth in Section 3.3 shall be paid by the Owner to the Engineer. 3.9 To pay the Engineer an additional 8% for sublet services and outside vendor expenses. 3.10 In the event that Owner shall bring any suit, cause of action or counterclaim against Engineer, to the extent that Engineer shall prevail, Owner or the party otherwise initiating such action shall pay to Engineer the cost and expenses incurred to answer and/or defend such action, including reasonable attorneys fees and court costs. In no event shall Engineer indemnify any other party for the consequences of that party's negligence, including negligent failure to follow Engineer's recommendations. 3.11 Engineer's employees shall not be retained as expert witnesses except by separate written agreement. Owner agrees to pay Engineer pursuant to Engineer's current fee schedule for any Engineer employee(s) subpoenaed by any party as an occurrence witness as a result of Engineer's services. 3.12 The Engineer will not be responsible for job or site safety of the Project other than arising from validly implemented affirmative recommendations therefor. Job and site safety will be the sole responsibility of the contractor/contractors of the Project unless contracted to others. 3.13 The Owner shall require in any agreement it makes with a Contractor for the Project that the Contractor shall obtain Commercial General Liability Insurance with contractual liability and shall name the Engineer, its employees and consultants, as additional insured, with said coverage to be primaryand non-contributory. In addition, the Owner agrees to name the Engineer, its employees and consultants, as an additional insured on any policy of Owner covering the Project,with said coverage to be primary and non-contributory. When Owner requests services of the Engineer in any capacity other than as a design professional, then, to the fullest extent permitted by law,the Owner shall defend,indemnify, and hold haiiiiless the Engineer,its employees and consultants,from and against claims,damages,losses, costs, including but not limited to reasonable attorneys fees and costs, ("Losses") arising out of or -5- resulting from the Engineers performance of services other than as a design professional (including any services that could be construed as those of a construction manager)provided that such Losses are attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property to the extent caused, in whole or in part, by the contractor, subcontractor, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable. This provision shall survive the termination or completion of this Agreement. 3.14 Neither the professional activities of the Engineer, nor the presence of the Engineer or his or her employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity oftheir obligations,duties and responsibilities including,but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Engineer and his or her personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The Owner agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the Owner's agreement with the General Contractor. The Owner also agrees that the Owner, the Engineer and the Engineer's consultants shall be indemnified and shall be made additional insureds under the General Contractor's general liability insurance policy. In addition, and notwithstanding any other provisions of this Agreement,the Owner agrees, to the fullest extent permitted by law, to indemnify and hold hamiless the Engineer, his or her officers, directors, employees, agents and subconsultants from and against all damage, liability or cost, including reasonable attorneys' fees and defense costs, arising out of or in any way connected with the Project or the performance by any of the parties above named of the services under this Agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of the Engineer. 3.15 The Owner agrees to limit Engineer's liability specifically and exclusively to the Owner on the Project arising from Engineer's professional acts, errors, or omissions or breach of contract or other cause of action, such that the total aggregate liability of Engineer to all those named shall not exceed $100,000.00 or the total cumulative fees for the services rendered for this Project, whichever is greater; and Owner hereby releases Engineer from any liability above such amount. 3.16 If any of the provisions contained in this Agreement are held illegal, invalid, or unenforceable, the enforceability of the remaining provisions will not be impaired. -6- 3.17 6-3.17 That any difference between the Engineer and Owner concerning the interpretation of the provisions of this Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the Engineer, one member appointed by the Owner and a third member appointed by the two other members for disposition and that the committee shall attempt to resolve the difference by formal non-binding mediation conducted in accordance with rules and procedure to be agreed upon by the parties. SECTION 4 - IT IS MUTUALLY AGREED 4.1 During the progress of work under this Agreement,the Engineer shall continuously monitor its costs and anticipated future costs, and if such monitoring indicates possible costs in excess of the amounts stated in Section 3 above, the Engineer shall immediately notify the Owner of such anticipated increase and the compensation for engineering services shall be adjusted, if any, by amendment to this Agreement. 4.2 This Agreement may be terminated by the Owner upon giving notice in writing to the Engineer at his last known post office address. Upon such termination, the Engineer shall cause to be delivered to the Owner all drawings, specifications, partial and completed estimates and data,with the understanding that all such material becomes the property ofthe Owner. The Engineer shall be paid for any services completed and any services partially completed in accordance with Section 3. 4.3 That the Engineer warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Engineer, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Engineer, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty the Owner shall have the right to void this Agreement without liability whatsoever. 4.4 That the Owner acknowledges that the Engineer is a corporation and agrees that any claim made by the owner arising out of any act or omission of any director, officer or employee of the Engineer, in the execution or performance of this Agreement shall be made against the Engineer and not against such director, officer or employee. 4.5 That the Owner and the Engineer each binds himself and his partners, successors,executors, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this Agreement; except as above, neither the Owner nor the Engineer shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any office or agent of any public body which may be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the Client and the Engineer. -7- 4.6 All Reports, Drawings, Specifications, other documents, and magnetic media prepared or furnished by the Engineer pursuant to this Agreement are instruments of service in respect to the Project, and the Engineer shall retain ownership of said documents and magnetic media including the right of reuse by and at the discretion of the Engineer whether or not the Project is completed. The Owner may retain copies, including reproducible copies, of the Engineer's documents and magnetic media for infoimation and reference in connection with the use and occupancy of the Project by the Owner and others;however,the Engineer's documents and magnetic media are not intended or represented to be suitable for reuse by the Owner or others on additions or extensions of the project, or on any other Project. Any such reuse without written permission and verification or adaption by the Engineer for the specific purpose intended will be at the Owner's sole risk and without liability or legal exposure to the Engineer. The Owner shall indemnify and hold harmless the Engineer from all claims, damages, losses and expenses including attorneys' fees arising out of or resulting therefrom. Any furnishing of additional copies and verification or adaptation of the Engineer's comments and magnetic media will entitle the Engineer to claim and receive additional compensation from the Owner. 4.7 The Engineer's agent shall perform the function of Agent or Representative of the Owner, during the performance of the PROJECT. The Engineer may be required to enter private properties and private premises to perform the work identified in the PROJECT. The Owner agrees to indemnify, defend and hold harmless the Engineer from any claim, suit, liability, damage, injury, cost or expense, including attorney fees, arising out of Engineer's entry into private properties and private premises, unless resulting from Engineer's negligence or wrongful conduct under Section 3.7 or as provided by law. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in triplicate counterparts, each of which shall be considered as an original by their duly authorized officers, this day of , 2003. Executed by the Owner: United City of Yorkville State of Illinois ATTEST: By By Title: City Clerk Title: Mayor -8- Executed by the Engineer: Walter E. Deuchler Associates, Inc. 230 S. Woodlawn Avenue Aurora, IL 60506 By �.•iti/`�� —_ • e: Preside e-liarti I lx2. LI T Q a ,... , . ,„,,:, DJ. ill! 1 N ii. ------;;;;,-- ~ v 6 ' ,AcKs„, ST. APPLE TREE L CTpRIA LI 1 - �RTIN AVE Ll a 1 I J PARK ST. j C7 ; IE A PARK ST. ' I W N J Q a►aNAUK ST. a_ n411 al 1 ti II. MI t , 1 H � � y 17;ti SPRING ST 1� i, , 41111...Pft.r. . ...wrong LIMA lag "II •ROPOSED iiilliii imp ImiLm= )111111111 2 INI I I2„ FO. . MAIN I I I ---- ,t''!►i� 6.. �vrrr c' \ V' OW / 1 ,r y i i • 6 • N S F J 4-IIIIIILI f �TSIRENSS7,ii NAIN S1? 1 1I. 111111 1I t°' '6 jilt! ar ...•_ammo _i r��_�` E 4A1N ST a10 0,4 �r� iii...„___MATE > a �� L J l Ly�• - y PROPOSEDSTATION """"'7/ :• a Li/ • �,� G/) C.,_ c-'�---_=_ -� GRAVITY SEWER • � .`•.'..�.,�•`� " • 6�Zo� `—,•�_ \.�� .1b- a O0 12" VOODV�TN GAVNE LA PROPOS 592.00 I I Pok /?,�eh LIFT STATION STATION REGIONAL 568.00 PUMP STATION --. ...- ; WALTER E . DEUCHLER ASSOCIATES INC . "WIS 03/05/03 t /J! • EXHIBITA% A .... (tg'lldai nq. Vf � — .,cis Rh:noea, © DATE 01/29/03 DESIGNED WO DRANK APPROVED PFM BOOK 000 ivi mil •TOA_ r. = +^�B�1'v � ( FOR PROFESSIONAL c VIC:S, cMr� ,I9(forr,.se wit3ifa_ L910-� 1.9124-iy ,). T7�,� T"� ':i:y�lGf�O�+ T L��1'1' �,'R S 't-s f�'1".t...I 5 AND .LiL'f iaA IOt S OF A i1ri aOTZT x OF.1^`'.� '"ila2lL.�a1"f 1 il.?EC i ir:l. i��' yl T 5 is an E„--arcit attac i to, :fie a part of and incorpera .by reference the Agement made on _ , 19 ' , between. (O izt ) and .( .GLN7-. p viczrag for professionalz;nee:ir�:seriices_ - FNGZtii;..L.1-( sh T ash a Resident Project Re ee.1;U-'Tve (RPR), assis=s and other Heid stair to assist umcoseelvingFace-Ofthev.oricofC-cnt-zct . - Ila-onIla-ough more e . sire on-site obse:v .ons of the work in pros and few checks of and. ent by the RPR and a_sist ants, sib enndvor to provide fLu.LLer prot-_ n fdr OWNER dee-. s and defceac es m the woe'_±of CONT RAC i OR.;but, the fumes--i7.77,- of such services w 11 not rr raE GLi= r�so Die for oryrve S��}OL# ':4..connol over co uc ti est, r e�.i eds,ce'*T mass,seonence vi i= nips or for safetycrecu o'rs ug-r?$, or resoorsi _y for CO l .ACTOR's failure to peel rm Me Work ha accordance w to the Contract Documents and aarJ T+-12r,ts7eecnc io'reratc s set forth in p a.,.a 1.6 of the i^�'r ment are The cries -d res cncnflides of the R.YiK are limited to those of Eti ; ti in EGLN b =- 's am s ut i the OW ER and the conaction Conti c_Dccanen s' ,and are further liti±ed andc scrfred as follows: • PR isi'G . R's agent at the site, will act as in by and under tae sane vision of1G- N ±c"and will car with G1L#�.R i RPR's actions. RPR's c4¢^iinc5 in.rnutrs pertaining. to the on-site work i? r eg�be wih � and CONTRACTOROWNER advised as=emasary. 'ith only be tLjO ai or wi.h the flit onit; e and c^.yi'uval of coi- fi_� [lO_ 27--nettly ccmmo r t w OW= with the Tcrowiedge of and ander the direction of;✓iv"G t :z B. s� - apE. S �r- o _ R �w thero s schedule, sche^� deShop I -g sa t.,'.• 'C 't_ C!�'.c?+:Z%`.S' i �Tr` n � of 1»L?p si�'n ..,.i. •�:ci.. and 5;he".::_.'T.e. of Y=:I= �� prz^a_e by CONTRACTORCO:-..-1-17.c.,.=\ and con_sir t concer iu`,room Y iliri. i. Cort` 7ancss Attend meetm,-,with COT i_Y....4C O'er.,sac:''..as vreccns:. otoa conferences, progress .ti. e tgS. ,job ccn±hrezczs and other ,auject-reiazad ineedugs, and.-prepare aT?d circulate copies of;ri* ,rites thereof_ 3. Liror . a_ terve as i GS r.-'s T;a��oiz i COQ i�L CI DFc, �aor'rii;u l i ci �IIy their it CON t1--L1 C TOR's superintendent d assist muderzta iti7,,g-til e i-ri rr of the Co ut., Documems;and a. GL in serving as Or ' 's with COI`N'.i.H ACTOR when CONTR.. CTOR's operaons-affect OWN- - - ha-c's on-site operations_ - b. A.sdst int ob ate;-S m OWN7R.additional details or ioorrr2-ice,when r ed for proper ex. on - of the Work." • 4. Sncp Drawings and Sa. w1es,. a. Record do'•P of receipt of Shop Drawio-and sples. . . - b. Receive sa_unies winch are iL:i:zhe at the e by CON•i.R AC s O-R-,and no of G?�+ R of avail c�T of samoles for c. Advise-ENG r.r.:.c3-7_14 CON TRACTOR of the commencement of any Work equhiaga Shop D wm . or sample if the sL ttal-has not been approved by G R- 5. Review of-Work,Rejection of Defeo Live Work, Inspections and Te.s`s. a Condi ct on-site observations of the Wolk in prog:to assist EGA in dete-rrr i-T r-:s if the Wori is in general proceeding in accordance with the Conn-act Dccament.s_ b. R tort.to El'.iGf 1-.=.1 whenever RPR believes -tet any %or_-f is unsatLsiactory,Farity or defective or does act conform to the Contact Documents,or h s been i=f--r-�Qed,or does not meet the�e =nems viii • of any iIIreyon, test or approval required to be made; and arise E GENN Y of Work that RP believes should be corre:te or r. ec..e i or should be uncovered for obserr non, or wiles speri teznnQ,inspection or ant:rov-.i c_ Veru--7 that tests,e rmmeat and systems s tars and ape-ra g and<i.a-�enance t,irri-,g are conduce is the i,ieae ce of anpronriate personnel,and that t COs TTa CTOR;,>airrip;- -adequate records the: f; and observe, re.'a1tl and report toTCS ..anprocriare rai2D re to the test nrccedures and slataT.,s_ d_ A om any vise n ec.t i 5 repr..se I,1?public or other agencies had i-rtQjunsolic tion over the Project,. record the results of these ms ons and report to EN 6_ Iretar,.on of Cant-act Doc:urerus:Report to Elsa:DT:7R when dia- ri-moons and 'r;,t=r.:.�cns of the Contract Documents are needed and trendy to CO 441 ACTOR 1.21 -Ftons and i e pre 'ens as issued by ai G + R 7_ e&fcueior_.7: Consider and- evalr-a'� CO '1R-CTOR's suggestions for modifications ha Drawing or Sce c :ohs and rrort with R)R'srecommendations to Transmit to CON iRACTOR der^.ior=s as iss.,ed by ENC-i .c,k_ Mainta at the Joe site orderly files for con-es_.o^.dence, reports of Job conferences, Shop Drc rangy and samnies, La;:i.;ductors of cr i l Contract Doc=ents is rcirr=: all Rory Directive Ci aces, Addenda, C'rz"Qe Orders, Feld Orders, rtciriiticnatDr.wi..gs issued subse ent to the e Me::utdon of the Cont.-act,_E Gi E ± 's cirl- ons and icee;.:_ac ons oft e Cant:=Doc Li:Lents,pros.portts, and other iro;ere rid document. b_ Ree_, a diary cr log book,recording CONTRACTOR hours on the job site, wether exudations, c?a-tr. rein,_re to dues-dons of Work Directive Clang?... Orders or c:': rced condidons, list of job site visitor, �'iy a_ivifies, decisions, obse:v ibns ingeneral, and specific observations in more detail as. y the case of observi- -test t.:i,ce^dara.s: and send conies to ; Tt.a c.. Record es, FC d;esses and telephone nnc.lter of al CO-?..4-TRACTORS, s bcontiactors and msjor s:.iJcile.a of materials andn eot 9. 8e_ arts 2_ Famish !GI_' -` %e^Cdic r oris as rec.-±ed of prof_'.ss of the W ark and of CONTL CTOP's co-7 li.;ce with the p.agr.ess schedule and schedule of Shop Drawn,and sample subminals- b. Consult with END - `. in advance of scheduled major tests,insoectiona or start of phases of the Work c_ Draft proposed 072-1,7e Orders and Work Directive C'ranges, obtainingbss L from CON- TRACTOR and,,ecor--rend to GI r.R Cha Orders,Work Tare uve Cil es,aodrie?d Oriler s. - d. Report ir7r-nediately to ENGIN r.i- c Pari 0 N ran the oc..n,lence of any accden` - 10_ Fay,-zea. -Hor_s for p.ayment with COIN'Llt.Al LOR for compliant:with the estaLT Jiched_,iccedL-T e for their submission and for ward with recommendaEons to RtiG acting pasuc ninny the relationship io of the par ent 1egtested to the sci.einle of v-alues, Work cam;feted and m ieriais and equipment delivered at the site but not mcoro..er ted in the.Fi ort'^ .. II. Cert fccares,Mm a.cce and Opera air Mals:Durk the course of the Work,verily r;+at certificates mainte=ce and operation manuals and other ciata rernn-ed tobe assembled and finished- by CON- TRACTOR are a*-pki :Ie to the items act;,atiy ins;abco ed and in aor rondo with the Cont Documents, and have this rintPrinl. delivered to E Glomi = Z for re‘iiew and fora i-m, to OWNER prior to tin;1 payment for the Worn. L_ .ComnleD.cn a.. Before c`N CD+ iss-s a Cerdfcate of Subst�nt i1 Can ,neuron, s jbrnit to CONACTOR a list of observed items re;uiaiag c.c:,iaieaon or core on_ b. Conduct fr-ia l it oe yen in the company of ENC-D.TE.=.c. Off/ s tl, and CONTRACTOR and prepare a final list of items tcz'be corirleted or corrected_ c_ Observe that all items on r7a1 list have been ccmcieted or corrected and rnnke recommeur'a1-L0na to cancerrr g acueprarce_ C. ?-_aiic of AilthertT 1. Sall not ant;ci-ize any devianen from.the Cu�t�,..ot Dc me= s±sti±cn of rpt :---i 5 or e^ _ ,r, ess at'`J%fid O,T 2_ S'cn I note.>c ed I :rtic* s ofE GIi t~ is ant;;c:ritj as set foi U in the m.ent or the Ccnt . Docu:.ceuts. 3. S'r:=11. not der-ake any of the responsrhi;ties of CONTRACTOR, sr comt-lactcrs or COti RACTOR's. suner ntt ndent - 4 Shah not advise on,issue.cfireons,:'a ye-to or ass3-me con of over any aspect of the rs, methods, t�izni es, sequences,or procedures of construction unless such advice or motions are.secn11v re. a.: , by the Contras Documents.. 5_ SbaU not advise on, issue dirr�onsrem,_:Lg or assume conncl over safety pree=ntiors and prO r s 3-r-re io wrh the Work_ 6. C1-211 not accent s-hou Drawing or soulS'i. �.T^1S from anyone of er mart CO1i'iC.IOR. 7_ S'i T net ai-* c:3i...e.OTiii " to c un the}lo ect in-74-hole or in o-r- g_ S' .?notL aze in spec w iz; field orori% tests or it spe cns can �^ by others e Hent as s: auth n ze^ byC � - d WALTER E. DEUCHLER ASSOC. INC. 2003 FEE SCHEDULE CLASSIFICATION RANGE OF BILLING RATE CLERICAL 37.00-57.00 JR. TECHNICIAN 32.00-40.00 TECHNICIAN/DRAFTSPERSON 55.00-75.00 CONSTRUCTION OBSERVER 55.00-75.00 SURVEY CREW (2 Members) 95.00-120.00 ENGINEER 62.00-72.00 PROJECT ENGINEER 72.00-95.00 PROJECT MANAGER LAND SURVEYOR PRINCIPAL 90.00-122.00 12/16/2002 0 PAGE 1 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer - Subject: City Hall Parking Lot—Results of Bid Opening Date: April 22, 2003 Bids were received on April 22, 2003 for construction of a 26-stall employee parking lot at Yorkville City Hall. This project includes excavation, storm sewer, curbs & sidewalks, bituminous paving, lighting, signage, and landscaping. The following bids were received: S&K Excavating& Trucking, Inc. $82,899.66 7225 Caton Farm Road Yorkville, Illinois 60560 R. A. Ubert Construction $85,580.50 P.O. Box 160 Yorkville, Illinois 60560 American Asphalt Co. $89,003.37 1614 Coachman's Road Darien, Illinois 60561 Greg Greenhill Construction Co. $91,341.20 5419 Hayden Lane Ringwood, Illinois 60072 Abbey Paving Co. $91,897.00 2319 Diehl Road Aurora, Illinois 60504 Johnson Blacktop, Inc. $94,943.87 825 Hicks Road Elburn, Illinois 60119 Alliance Contractors, Inc. $99,219.05 1166 Lake Avenue Woodstock, Illinois 60098 Engineer's Estimate $88,108.90 The low bidder, S&K Excavating, is a local contractor who does a lot of work in town. Last year they installed the storm sewer for our Fox Industrial Park project. Based on the results of the bids, I recommend that we award the contract for this project to S&K Excavating& Trucking, Inc. for the bid amount of$82,899.66. Please place this item on the Pu 'c Works Committee agenda of April 28, 2003 for review. i Y( 7/J3 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrat\r From: Joe Wywrot, City Engineer Subject: City Hall Parking Lot—Resul of Bi Opening Date: April 22, 2003 Bids were received on April 22, 2003 for construction of a 26-stall employee parking lot at Yorkville City Hall. This project includes excavation, storm sewer, curbs& sidewalks, bituminous paving, lighting, signage, and landscaping. The following bids were received: S&K Excavating& Trucking, Inc. $82,899.66 7225 Caton Farm Road Yorkville, Illinois 60560 R. A. Ubert Construction $85,580.50 P.O. Box 160 Yorkville, Illinois 60560 American Asphalt Co. $89,003.37 1614 Coachman's Road Darien, Illinois 60561 Greg Greenhill Construction Co. $91,341.20 5419 Hayden Lane Ringwood, Illinois 60072 Abbey Paving Co. $91,897.00 2319 Diehl Road Aurora, Illinois 60504 Johnson Blacktop, Inc. $94,943.87 825 Hicks Road Elburn, Illinois 60119 Alliance Contractors, Inc. $99,219.05 1166 Lake Avenue Woodstock, Illinois 60098 Engineer's Estimate $88,108.90 The low bidder, S&K Excavating, is a local contractor who does a lot of work in town. Last year they installed the storm sewer for our Fox Industrial Park project. Based on the results of the bids, I recommend that we award the contract for this project to S&K Excavating& Trucking, Inc. for the bid amount of$82,899.66. Please place this item on the Public Works Committee agenda of April 28, 2003 for review. 0 United City of Yorkville County Seat of Kendall County EST. � 183e 800 Game Farm Road Cl) Yorkville, Illinois 60560 0 0 Phone:630-5534350 SFax:630-553-7575 To: Larry Kot, Chairman From: Eric Dhuse, Public Works ? Date: April 22, 2003 Re: Hiring Personnel • Larry, The Public Works Department would like to hire 2 additional employees in the upcoming fiscal year. I have been working with Traci on this issue to make sure we have the funds to do this. I have attached a memo from Traci regarding this issue. We would like to hire a Maintenance Worker I for both the water and street departments to ensure quality services to our residents. The water department worker would be utilized mainly for meter repairs, installations, and meter reads. This person would also perform all other functions of a maintenance worker when the schedule allows. The street department worker would allow us to complete many more functions of the street department without borrowing help from other departments. In turn, this will allow other departments to function in a more efficient manner. I would ask that this be placed on the public works agenda for April 28, 2003. If you have any questions, please contact me. United City of Yorkville Memo To: Eric Dhuse — Public Works Director From:Traci Pleckham— Finance Director_)44 CC: Public Works Committee, Administrator Graff, Mayor Prochaska, Alderwoman Spears Date: April 28, 2003 Re: Request for 2 Employees This memo is in response to your request to find funding for 2 additional employees for fiscal year 2003/2004. Upon original direction from the Mayor, the 2003/2004 Budget was to include no new hires. After meeting with the City Administrator and reviewing the 2003/2004 Budget, I would not recommend considering any new hires until the second quarter of budget season. Although funding at this time may appear to be available from the Water Operations Fund and General Fund (for the Street department employee), time is still necessary to solidify funding mechanisms relating to water, sewer, and street projects. In addition, the second quarter timeframe would also give a better picture of how the fiscal year is progressing for new hire requests from all departments. , • • • ( //�)r-Ivl1 \r ?� I ANI( i'LF vA lt HAU1 / I �� /... TROEATMEN A41LITY I -__ - ,_ r WELL No.6 11 Tom, `�, \� �� _-_. _. --_ \. 1 , ft 000' o' o zoos' �i HNiE MilffilGqSCAE FEETI I <Fpq.7../i.0.40 I a L ft i AREA GOOD FOR l L � _ , WELLS No.8 AND 9 '%/or 1 I L 4 WELL HOUSE AND ----- -_ > TREATMENT FACIL � �� I POTENTIAL SHALLOW , I �� dmd��NORTHEAST Tr� 40 GRAVEL ---- 1IWATER WELLS _�� ELEVATED WATER Arriii.,,--. en $ ; Z STORAGE TANK O [2i..1 I I/ I 1 ,} f /P0/ ; to Ar I • L I C �� WELL No.8 l Eo fl , _ -_._ uij is ///./ 9. � y T_ 007 ''.2/' ---�+—�"� I ��` / 1 I I r �. I- /PROPOSED P Ti ;� -� / I GRANDE RESERVE :si-t.:4Anikk/: 1(44: . i_.....__. §/ 1. _/�. �y�/�' SUBDIVISION I 4I‘4‘ ,\\\ ,,_,,/ ` --------- _.....) --__ \ \ 11/4/V• 7' l �/� I 00 a 1- , ��_f v-\vi �l , I V i � --,-- ,fr,,,,;\ Emacci, , [) 7 I LPA/ % � � I -t i NOR Tli -� �, i � �•'I y i II �NRV STATION - JLL1L 'r/ O 1 , - `/ itilill WELLNo.S I \h`• / l� @.��F�� 1 �� _ � \��v �`�! _::) PRESS' } I / NORTH EAST , ._ E I . �� - ./V: �r jj1-K r- �._- PRV STATION i ��Q • OR E li�i. — �/ � r �' 1 -'- --- ,, . 2 08 (11 CEN�I 3\,_ / 41111 IllS1/,: "..„, Jr l. i watt.. f ! -- I _ '".�_ 0.381 / L _SLI, -..•n �NT FACILITY TREATM // _.: II, • :////1 " 1 j _..... ,,,,.,,_L., __. &NA, 1 i Afs, 011" i , ,, , I NORTH � -1 I�I�iW11N. p•��r� l�_I- � _ N _ inill IN 1 �- '_ _ i „ , , ,. , , , ..., . .. I 1 %'le 111FAIIII- / . , ERR o Pr841, bihi,„ vox vvx ____',,T,-_„,,_.....„__\ --�•.,�i g1'I _jit - `T' �`, , , , -- is \ fig_ �- 0 _____c.-------1, 146 i # -, it - - c-ri . 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OUT z I 1 T �� \ �� • � �AL.0 f T 70 OP. \ I SOUTH PRV STATION 1 , l . / " ,,'J�_- • , NQS CgN L 1 I i N / � 1 :WST �� KEND LCOU IIII E1'2\1,8t4 4 I 1 - /GROUNDS\ �& 17;i Y. �� YYliiilYf� l6 FAIR(4 1 Iq .h i• ;- i �� , �\ `, I �� PROPOSED ," �" - ,'� ' -- THE HIGHLANDS SOUTH WATER v`- -/ =7-„ ' I,/. `� I ` �_ �,�./.%�� STORAGE TANK _ 1I�I • � �I � WH6TF 7. �, , {L_� r /ff,0 wELL No.T LEGEND �! .�� .', I 1 I ° �, A\\ �� CORPORATE LIMITS ' i , EXISTING LESS THAN 8"WATER MAIN ?- � _ '�PROPOSED EXISTING S"WATER MAIN ' 5 ti �� I� --_ \ WINDETT RIDGE EXISTING 10"WATER MAIN O IA �� EXISTING 12"WATER MAIN ..- 1� I SUBDIVISION PRESSURE ` - -I \I'�`�""`\`\ \ _..... _. - - - EXISTING 16"WATER MAIN ZONE No.4 _` �., PROPOSED 12"WATER MAIN (SOUTH ZONE) 1 1 / \ ——— PROPOSED 16"WATER MAIN 1 Engineering Enterprises,Inc. PRa�. Na. Yoas1l PDATE Consulting Engineers KENDALL COUNTY, IWNOIS PROPOSED WATER WORKS SYSTEM APRIL 2003 i FILE NO. Y0030020 52 Wheeler Road UNITED CITY OF YORKVILLE Sugar Grove, Illinois 60554 630/466-9350 NO TATE RFY1510NS RIM 1 a 1 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrat r From: Joe Wywrot, City Engineer Subject: Geographic Information Syste Engi ering Proposal Date: April 23, 2003 Attached find a copy of the proposal from Engineering Enterprises, Inc. to construct a basic GIS for the city. A Geographic Information System will help us to comply with GASB 34 and future IEPA Phase 2 Stormwater regulations, in maintaining our infrastructure, for planning purposes, and could also be expanded in the future to include items such as addressing and demographics. The proposal is in the amount of$74,090, and would create a GIS that would have watermain, sanitary sewer, storm sewer, and roadway data. We sent out Requests for Proposals to five consultants for this project. Of the four that responded, we short-listed two to present their qualifications before the Public Works Committee. EEI was selected after the committee discussed items such as experience, working relationship, availability of and accessibility to existing data, and scheduling. The proposal is divided into two components. The first component is creation of the draft GIS from existing records, for which EEI would charge a flat fee of$54,290. The second component is to perform field surveys to collect data for which we don't have existing records, and to "clean" the data to correct inaccuracies. Since the effort required to perform this second task is unknown it would be charged at an hourly rate, with EEI estimating a cost of$19,800. We are hoping to perform some of the checking and field survey work in- house to reduce the cost of the project, but if we find that we don't have time to do that work we would ask EEI to do it. Please place this proposal on the '. i is Wor. _,:n ittee agenda of April 28, 2003 for consideration. 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 www.eeiweb.com Engineering Enterprises. Inc_ April 22, 2003 Mr. Joe Wywrot, P.E. United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Contract For Professional Engineering Services GIS Database Construction United City of Yorkville, Kendall Co., IL Joe: Before we present the requested information, we would like to take a moment to thank the Public Works Committee and the City Staff for the vote of confidence in our firm. We are certainly proud of the fact that our proposed project approach and our experience on similar projects helps distinguish us as the most qualified firm for the United City of Yorkville. We are excited to have the chance to complete the subject work and look forward to continuing our partnership with the City. As requested, we have revised our project approach to include a more rigorous City Engineering and Public Works representatives quality assurance/quality assessment review and/or "cleaning" of the digital data. In addition, we have modified the project schedule to include the City initial review, as well as, the field work that will be required. Based on our schedule, if the project is initiated in the middle of May 2003, we are projecting to provide an initial working copy of the GIS to the City in the middle of September 2003. After the City initial review, field data acquisition and integration, we are projecting the GIS to be complete at the end of March 2004. We feel we have provided an estimate for each task in an honest and appropriate manner. We are proposing to provide all of the work items that are required to build the GIS database based on the available existing information for a fixed fee amount of $54,290. While we are prepared to conduct the appropriate amount of field work to obtain the appropriate infrastructure information for which existing paper or digital copy is not available, it is uncertain, at this point, how much field work will be required. Therefore, we are proposing to provide the field work and data integration on an hourly basis and have estimated the total cost to the City to be $19,800. Consulting Engineers Specializing in Civil Engineering and Land Surveying Mr. Joe Wywrot April 22, 2003 Page 2 If you have any further questions please do not hesitate to call. Respectfully Submitted, ENGINEERING ENTERPRISES, INC. t.00-7.004 Jeffrey W. Freeman, P.E. Pro' t Manager Peter G. Wailers, P.E. Senior Vice President JWF/me Enclosures pc: Mayor Art Prochaska Mr. Larry Kot—Alderman Mr. Tony Graff— City Administrator Mr. Eric Dhuse — Public Works Director JKM, DMT— EEI \\EEINT\EEI-DOCS\PUBLIC\Yorkville12002\YO0218 GIS Database Generation\Contract\Icofyo0l.doc PAGE 1 OF 2 AGREEMENT FOR CONSULTING ENGINEERING SERVICES FOR GEOGRAPHICAL INFORMATION SYSTEM (GIS) DATABASE CONSTRUCTION This Agreement, made this day of , 20_ by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation of the State of Illinois (hereinafter referred to as the "City") and Engineering Enterprises, Inc. of 52 Wheeler Road, Sugar Grove, Illinois, 60554 (hereinafter referred to as the "Engineer"). In consideration of the mutual covenants and agreements contained in this Agreement, the City and the Engineer agree, covenant and bind themselves as follows: 1. Services: Engineer agrees to perform for the City the following Services as more fully described in Attachment A — Project Approach Flow Chart and Attachment A.1 — City of Yorkville GIS Database Requirements attached hereto and made a part hereof (hereinafter referred to as the "Services"). 2. Direction: The City Engineer or his written designee shall act as the City's representative with respect to the Services to be provided by the Engineer under this Agreement and shall transmit instructions and receive information with respect to the Consulting Engineering Services. 3. Compensation: The City agrees to pay the Engineer for providing the Services set forth herein as referenced in Attachment A and Attachment B — Estimate of Level of Effort and Associated Cost as BASE CONTRACT based on a fixed fee amount of $54,290. The City agrees to pay the Engineer on an hourly rate as specified on the attached Standard Schedule of Charges and the Personnel, Positions and Classifications for the various classifications of employees performing the work as referenced in Attachments A and B as FIELD WORK. It is estimated that the total cost of the work items related to FIELD WORK will be approximately $19,800. Subject to the written approval of the City, the Engineer may sublet a portion of the Services. "Cost to the Engineer" shall be verified by furnishing copies of invoices from the party doing the work and any other documentation deemed appropriate by the City. 4. Term: The Engineer agrees to schedule the work items for the project in general conformance with Attachment C — Project Schedule. The term of this Agreement shall be through March 31, 2004. 5. Payment: Engineer shall invoice the City on a monthly basis for Services performed and any costs and expenses incurred during the previous thirty (30) day period. The City shall pay Engineer within thirty (30) days of receipt of said invoice. 6. Termination: This Agreement may be terminated upon fourteen (14) days written notice of either party. In the event of termination, the Engineer shall prepare a final invoice and be due compensation calculated as described in paragraph 3 for all costs incurred through the date of termination. PAGE 2 OF 2 7. Documents: All related writings, notes, documents, information, files, etc., created, compiled, prepared and/or obtained by the Engineer on behalf of the City for the Services provided herein shall be used solely for the intended project. 8. Notices: All notices given pursuant to this Agreement shall be sent Certified Mail, postage prepaid, to the parties at the following addresses: The City: The Engineer: City of Yorkville Engineering Enterprises, Inc. 800 Game Farm Road 52 Wheeler Road Yorkville, IL 60560 Sugar Grove, IL 60554 Attn: Joseph Wywrot Attn: Peter Wailers 9. Waiver: The failure of either party hereto, at any time, to insist upon performance or observation of any term, covenant, agreement or condition contained herein shall not in any manner be constructed as a waiver of any right to enforce any term, covenant, agreement or condition hereto contained. 10. Amendment: No purported oral amendment, change or alteration hereto shall be allowed. Any amendment hereto shall be in writing by the governing body of the City and signed by the Engineer. 11. Succession: This Agreement shall ensure to the benefit of the parties hereto, their heirs, successors and assigns. IN WITNESS WHEREOF, we have hereunto signed our names the day and year first above written. UNITED CITY OF YORKVILLE: ENGINEERING ENTERPRISES, INC.: A46) , Mayor Senior Vice Presl ent ATTEST: ATTEST: City Clerk Proje t M ager G:\PUBLIC\Yorkville\20021Y00218 GIS Database Generation\Contract\agreement.doc REVISED 4/22/03 ATTACHMENT A: Project Approach Flow Chart United City of Yorkville, Kendall County, IL ( Project Initiation Meetings • Discuss Project Goals and Scope of Study(EEI) • Discuss Project with United City of Yorkville Gather Data and Necessary Information From, • County • Consultants \ United City of Yorkville It Conduct Progress Meeting To Review Data Sets Clean and Compile Digital.Data • Remove Erroneous Data • Edit Unnecessary Data • Compile Yorkville Data Build Geographic Database, • Incorporate Municipal Requirements Streamline.Databases Obtain Yorkville Infrastructure Information-and Incorporate I ,1 `Build Working GIS:System Validate NUmbers/Calculations Compare to.Historical Data Initial CityTraining Provide Initial System:Instructjon ▪ Provide Database Management I'nstruc_tion '`' Initial City QA/QC • City Staff Review of Initial Data • City Staff Validation of Existing Infrastructure Based On Historical Observations • • • FIELD WORK •• '• Develop Field Work List and Strategy• • • Perform Field Work&Incorporate Data •• Insert GASB 34 Information • GPS Desired Utilities •• • Incorporate GASB34 Standards • Field Verify Desired Utilities : as Necessary and Required • Input Information f • • Review with City as needed J • •• • • Set-Up and Integration • Prepare Initial Reports • Provide Instruction • Provide Database Maintenance BASE CONTRACT ATTACHMENT A.1 1/31/03 DRAFT City of Yorkville GIS Database Requirements GIS to use AutoCAD Map software. We need to establish ID numbers to comply with GASB 34, and the software will do that for us, but we may want to use different ID numbers such as those already established by Deuchler for the sanitary system. Watermain Attribute data attached to pipe segments only, with the fields listed below. Hydrants and valves to be shown, but no attribute data attached to them at this time. • Year • Project Name • Location(Street Name) • ID Number • Diameter • Length • Pipe material • Polyethylene Encasement (YIN) • • Remarks Sanitary Sewer ( Attribute data attached to pipe segments and manholes, with the fields listed below. No. information on sanitary service locations at this time. Sewer data: • Year • Project Name • Location (Street Name) • ID Number • Diameter • Length • Pipe material • Remarks Manhole data: • Year • Project Name • Location(Street Name) • ID Number • Internal Diameter • Material (precast, block, etc.) • Rim elevation • Deepest pipe invert elevation • Remarks � f Storm Sewer Attribute data attached to pipe segments and manholes, with the fields listed below. No information on storm service locations at this time. Sewer data: • Year • Project Name • Location (Street Name or Easement) ! ! • ID Number • Diameter • Length • Pipe material • Remarks Manhole data: • Year • Project Name • Location (Street Name or Easement) • ID Number • Structure Type (Manhole, Catch Basin, Inlet) • Frame Type (T1CL, T1OL, Beehive, etc.) • Internal Diameter • Material (precast, block, etc.) • Rim elevation • Deepest pipe invert elevation • Remarks Roadways Attribute data attached to roadway centerline. • Street name • Termini (cross street or dead-end) • Total number of lanes ! , • Maintaining Agency • Year � 4 • Project Name • ID Number • Pavement width (E-E) • Curb (YIN) • Pavement Type (Bituminous, Concrete, Seal Coat, Gravel) • Pavement Structure (Bit/Conc thickness & Stone thickness) • Sidewalk (none, intermittent, one side, both sides) • Streetlights (YIN) • Remarks is ATTACHMENT B ENGINEERING ENTERPRISES, INC. ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST DATE: 4/22/03 CONSULTING ENGINEERS CONSULTING ENGINEERING SERVICES EST. BY: JWF SUGAR GROVE, IL. (PROJECT: UNITED CITY OF YORKVILLE GIS DATABASE CONSTRUCTION I r FIELD FIELD TASK COST PROJECT IS SENIOR: IT, TECHNICIAN; TECHNICIAN HOUR PER TASK ' MANAGER''''' SPECIALIST TECHNICIAN '.:MANAGER .'(GPS) '..' (NON-GPS) SUMMARY TASK BASE CONTRACT Meetings/General 20 20 20 10 70 $6,060 Data Gathering/Collection 30 20 50 $3,840 Coordinate Data Sets 80 40 120 $9,360 Cleaning of Miscellaneous Data 40 60 100 $7,320 Build Geographic Database 60 20 _ 80 $6,360 Build Working GIS 61 40 20 66 $5,292 Initial City Training 6 20 4 4 34 $2,964 Initial City QA/QC 10 12 4 4 30 $2,700 Develop GASB 34 Standards 10 40 50 $4,380 Misc. Correspondence 5 5 2 12 $1,134 Setup and Integration 2 40 8 50 $4,380 SUBTOTAL: 59 387 188_ 28 0 0 662 $53,790 FIELD WORK Collection of Field Data 120 120 240 $14,760 Incorporate Field Data Into Database 60 60 $5,040 SUBTOTAL: 0 60 0 0 120_ 120 300 $19,800 MAN-HOUR SUBTOTAL: 591 447 188 28 120 1201 962 $73,590 FEE SCHEDULE AS OF 01/01/03 - ESTIMATE OF DIRECT COSTS SENIOR PROJECT MANAGER $111 SUPPLIES&MISC $500 PROJECT MANAGER 59 @ $102 $6,018 SOFTWARE IT MANAGER 28 @ $102 $2,856 TOTAL DIRECT EXPENSE ESTIMATE $500 GIS SPECIALIST 447 @ $84 $37,548 ENGINEER/SURVEYOR 120 @ $66 $7,920 ASSOCIATE ENGINEER/SURVEYOR $57 SENIOR PROJECT TECHNICIAN $84 PROJECT TECHNICIAN $75 (TOTAL LABOR EXPENSE ESTIMATE $73,590 SENIOR TECHNICIAN 188 @ $66 $12,408 TECHNICIAN 120 @ $57 $6,840 ASSOCIATE TECHNICIAN $48 • SECRETARY $57 TOTAL: $73,590 TOTAL ESTIMATED ENGINEERING COST $74,090 G:\PUBLIC\Yorkville12002\Y00218 GIS Database Generation\Contract\IFees.xls1Final ATTACHMENT C: PROJECT SCHEDULE REVISED4/22/03 GIS DATABASE CONSTRUCTION United City of Yorkville, Kendall Co., IL 2003 2004 Work Item APRIL MAY JUNE JULY AUG SEP OCT NOV DEC JAN FEB MAR 50 Project Initiation Meeting _ 100 Project Initiation Meeting W/City of Yorkville 150 Data Gathering/Collection 200 Coordinate Various GIS Data Sets 250 Clean and Compile Digital Information 300 Build Geographic Database _ _ 350 Build Working GIS ' 400 Initial City Training 1 r 1 450 Initial City QA/QC 500 Field Work and Incorporate Data _ •� _ L _ 550 Develop and Incorporate GASB 34 Standards 600 Setup and Integration AIM G WUBLIC1Yorkville120021YO02113 GIS Database GeneralioreGonlractgscheaule.elslContract SchedoleSchede LEGEND EEI WORK ITEM UNITED CITY OF YORKVILLE WORK ITEM411°1 IWO PROGRESS MEETING Engineering Enterprises. Inc_ 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 STANDARD SCHEDULE OF CHARGES January 1, 2003 www.eeiweb.com Enginssring Entsrprisss. Inc_ EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Principal Engineer E-3 $120.00 Senior Project Manager E-2 $111.00 Project Manager E-1 $102.00 Senior Project Engineer/Surveyor P-5 $ 93.00 Project Engineer/Surveyor P-4 $ 84.00 Senior Engineer/Surveyor P-3 $ 75.00 Engineer/Surveyor P-2 $ 66.00 Associate Engineer/Surveyor P-1 $ 57.00 Senior Project Technician T-5 $ 84.00 Project Technician T-4 $ 75.00 Senior Technician T-3 $ 66.00 Technician T-2 $ 57.00 Associate Technician T-1 $ 48.00 Secretary A-3 $ 57.00 VEHICLES, EQUIPMENT AND REPROGRAPHICS Vehicle for Construction Observation VEH $ 10.00 Global Positioning System Equipment GPS $ 25.00 Scanning ($1.50 per Sheet) SCA N/A Reproduction ($1.50 per Sheet) REP N/A G:\EEI\DOCS\FORMS\GENERAL\STADS0103.DOC Consulting Engineers Specializing in Civil Engineering and Land Surveying Personnel, Positions & Classifications James K.Michels,P.E. E-3 Brian R.Valleskey P-4 President GIS Specialist Peter G.Wailers,P.E. E-3 Jason M.Bauer,E.I. P-4 Senior Vice President Project Engineer David R.Burroughs,P.E. E-3 Timothy V.Weidner,E.I. P-4 Vice President Project Engineer Ronald G.Naylor,P.E. E-2 Michele L.Daly,E.I. P-4 Senior Project Manager Project Engineer John T.Whitehouse,P.E.,P.L.S. E-2 Gregory A.Chambers T-5 Senior Project Manager Senior Project Technician(Field) Bradley P.Sanderson, P.E. E-1 Steven Gozner,Ill T-5 Project Manager Senior Project Technician(CAD) Jeffrey W.Freeman,P.E. E-1 David S.Stewart T-5 Project Manager Senior Project Technician(Field) Scott A.Swanson • E-1 William C.Pierson T-4 Computer Aided Drafting& Project Technician(CAD) Information Systems Manager C.Larry Nolan T-4 Timothy P.Farrell,P.E. P-5 Project Technician(CAD) Senior Project Engineer/Environmental Kristopher K.Pung T-4 George R.Burgess,P.L.S. P-5 Project Technician(CAD) Senior Project Surveyor Daniel R.Breisch T-4 Jeremey T.Lay,El. P-5 Senior Technician(CAD) Senior Project Engineer/Environmental Ryan M.Christoffel T-3 Timothy N.Paulson,P.E. P-5 Senior Technician(Field) Senior Project Engineer Joshua M.Boatman T-3 Kevin S.Bomstad,P.E. P-5 Senior Technician(Field) Senior Project Engineer Thomas A.Ness T-3 Andrew R.Deitchman,P.E. P-5 Senior Technician(Field) Senior Project Engineer/Environmental Denise M.Migliorini A-3 Jason P.Nemeth, P.E. P-5 Administrative Assistant Senior Project Engineer Denise M.Thelander A-3 Mark G.Scheller,S.I. P-4 Accounting Assistant Project Surveyor Angela R. Ford A-3 Christopher E.Peterson,S.I. P-4 Secretary Project Surveyor Dawn M.Goodbred A-3 Jed R.Davis,E.I. P-4 Secretary Project Engineer Nicole A.Morris A-3 Julie A.Morrison,E.I. P-4 Accounting Assistant Project Engineer Bobbi M.Erdmann A-3 Yitang Lu,E.I. P-4 Marketing Director Project Engineer Angela D.McCoy A-3 Darrin P.Schertz P-4 Accounting Assistant Project Engineer East Dundee,Illinois David A.Kamano,E.I. P-4 Project Engineer Mark C.Weber,P.L.S. P-5 Senior Project Surveyor LEGEND: Robert C.Watts T-5 P.E.=Professional Engineer Senior Project Technician(Field) P.L.S.=Professional Land Surveyor E.I.=Engineer Intern Travis A.Carroll T-3 S.I.=Surveyor Intern E=Executive Senior Technician(Field) P=Professional T=Technical Stacy L.Nilsen A-3 A=Administrative Office Manager a+. v.. 4/18/03 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrat r From: Joe Wywrot, City Engineer Subject: Sunflower Estates Unit 2 —Bond Red` ction No.1 Date: April 22, 2003 Attached find a request from CEMCON to reduce the bond amount for the referenced development. I have reviewed the request and recommend a reduction in the amount of $932,751.81. This reduction is based on substantial completion of the underground utilities, pavement (except final lift items), and some of the sidewalks and parkway trees. The new bond amount would be $226,056.17. Please place this item on the Public Works Committee agenda of April 28, 2003 for consideration. Cc: Dave Marra, CEMCON, Ltd. Ken Jernberg, Inland Real Estate Development Corp. 22-Apr-03 Letter of Credit/Bond Reduction Subdivision: Sunflower Estates- Unit 2 Reduction No. 1 LOC/Bond Approved Original Substantially complete Amount to remain Item Eng. Est. Letter of Credit prior to Red. No.1 Reduction No.1 after Red. No. 1 Earthwork $253,162.05 $278,478.26 $253,478.26 $240,804.35 $37,673.91 Sanitary Sewer $104,517.50 $114,969.25 $104,517.50 $99,291.63 $15,677.63 Watermain $176,697.00 $194,366.70 $176,697.00 $167,862.15 $26,504.55 Storm Sewer $169,776.50 $186,754.15 $169,776.50 $161,287.68 $25,466.48 Pavement $302,340.00 $332,574.00 $230,406.00 $218,885.70 $113,688.30 Street Lighting $30,800.00 $33,880.00 $30,800.00 $29,260.00 $4,620.00 Erosion Control $16,168.75 $17,785.63 $16,168.75 $15,360.31 $2,425.31 Miscellaneous $23,200.00 $25,520.00 $10,000.00 $9,500.00 $16,020.00 Totals $1,076,661.80 $1,184,327.98 $981,844.01 $932,751.81 $226,056.17 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. APR. 10 '2003 12:04 630 653 0652 CEMCON LTD #2555 P.001/005 CEMCON, Ltd. s Consulting Engineers, Land Surveyors & Planners 2280 White Oak Circle, Suite 100, Aurora, IL 60504-9675 FAX pato: April 10,2003 Re: Sunflower Estates-LOC Job No.: 588.008 Number of pages Including cover sheet: 5 To: Tho United City of Yorkville From: David F, Marra, P.E. Attention: Joseph A.Wywrot Phone: 630-553-4350 Phone: 630-862-2100 Fax No.: 630-553-7575 Fax No.: 630-862-2199 cc: REMARKS: ❑ Urgent ® For your review ❑ Reply ASAP ❑ Please comment Letter of Credit #158-160 y Sunflower Estates Phase 2- Reduction Request 1 . o Engineers Estimate Completed Quantity Remaining Quantity - Unit Quantity Unit Price Total Quantity Total Quantity Total o I. EARTHWORK IMPROVEMENTS(Phases 2& 3) iv 1 Earth Excavation Top9oil -Detention to Stockpie C.Y. 6,880 1.15 7,912.00 6,880 7,912.00 0 000 •• 2 Earth Excavation Topsoil - ROM_to Stockpile C.Y 13,455 1 15 15,473 25 13,455 15,473.25 0 0.00 3 Earrn Excavation Topsoil-Lots to Unclassified Fits C.Y 40,890 1.15 47,023.50 40.890 47,023.50 0 0.00 n\ W 4 Topsoi Respread - Slormwaler Management Facilities C.Y. 2,340 2 50 5,850.00 2,340 5,850.00 0 0.00 5 Earth Excavation Clay-R.O.W.to RI Areas G.Y. 7,080 1.90 13,452.00 7,080 13,45200 0 0.00 0, U, 6 Earth Excavation Clay-Detention to Fil Areas CY 59.520 1.90 113,088.00 59,520 113,088 00 0 0 00 i_., 7 Earth Excavation Clay-Lots to Fill Areas G Y. 26,507 1.90 50,363.30 26,507 50,363 30 0 0 00 0 (. Sub-Total Earthwork Improvements 253,162.05 253,162.05 37,974.31 II. SANITARY SEWER IMPROVEMENTS 1 San. Sewer Services,6"PVC SDR 26 -(Complete) LF 2,4.38 11.00 28,818.00 2,438 26,818.00 0 0.00 2 Sanitary Sewer,8"PVC SDR 26,8'-12'Deep L F. 2,013 14.00 28,182.00 2,013 28,182.00 0 0.00 3 Sanitary Sewer,8"PVC SUR 26, 12'-16'Deep L.F. 595 18.50 9,817.50 595 9,817 50 0 0-00 0 4 Sanitary M.H,Ty. A 5'Dia w/Ty.1 Fc & S S. Lid,8'-12'Deep EA 11 1,200.00 13,200.00 11 13.200.00 0 0.00 5 Sanitary M H H.Ty. A 5'Dia w/Ty.t Fr. &S S.Lid, 12%16'Deep EA 1 1,550 00 1,550.00 1 1,550.00 0 0.00 y 6 Tee and Riser Connection EA 4 200 00 800.00 4 800.00 0 0.00 0 7 Trench Back(dl C Y. 1,610 15.00 24,150.00 1,610 24,150.00 0 0.00 Sub-Total Sanitary Sewer Improvements 104,517.50 104,517.50 15,677.63 III. WATERMAIN IMPROVEMENTS A. ON-SITE IMPROVEMENTS Water Services, 1"Ty. K,w/B-Box Long(complete) EA 23 500.00 11,50000 23 11,500.00 0 0.00 2 Waler Services, I'Ty. K,w/B-Box Short(complete) EA 24 250 00 6,000.00, 24 6,000.00 0 0.00 3 8"DIWM CI.52 w/Polyethylene Wrap LS. 1,793 14.00 25,102.00 1,793 25,102 00 0 0.00 4 12'DIWM CI 52 w/Polyethytene Wrap LF. 1,344 21.00 28,224.00 1,344 28,224 00 0 0.00 5 8"Valve in 8ox EA 3 800.00 2,400.00 3 2,400.00 0 0.00 5 12"Valve in Vault EA 5 1,900.00 9,500.00 5 9,500.00 0 0 00 7 Hydrant w/Aux. Valve& Box EA 10 1.500.00 15,000 00 10 15,000.00 0 0 00 ,c, 8 8"Water Tight Plug w/8tocking EA 2 150.00 300.00 2 300 00 0 0.00 0 9 Trench Backfill C Y. 1,200 15 00 18,000.00 1,200 18,000.00 0 0.00 N 10 12"X 12"Tee EA 2 350.00 700.00 2 700.00 0 0.00 0 0 Sub-Total On-Site Improvements 116,726.00 116,726.00 17,508 90 Note,II remaining quantity is zero,tetter of credit value can onty be reduced to 15°' of original amount until final acceptance of improvements Letter of Credit#158-160 Sunflower Estates Phase 2 - Reduction Request 1 Engineers Estimate Completed Quanlfty Remaining Quantity - N Unit Quantity Unit Price Total Quantity Total Quantity Total o 0 III. WATERMAIN IMPROVEMENTS Cont N 8.OFF-SITE IMPROVEMENTS CP 1 12'OIWM CI. 52 w/Polyethylene Wrap LF. 1,901 21.00 39,921.00 1,901 39,921.00 0 0.00 o. w 2 12'Valve in Vault EA 2 1,900.00 3,800.00 2 3,800.00 0 0.00 0 3 12"Valve in Vault w/Pressure Connection EA 1 3,500 00 3,500.00 I 3,500 00 0 0.00 0, 4 Hydrant w/Aux Valve&Box EA 7 1,500.00 10,500.00 • 7 10,500.00 0 0.00 5 Trench Backfill C.Y. 150 15.00 2,250.00 150 2,250.00 0 0.00 0 rn o, Sub-Total Oft-Site Improvements 59,971.00 59,971.00 8,995.65 r., Total Walecrnaln improvements 176,697.00 176,697.00 26,504.55 IV. STORM SEWER IMPROVEMENTS Cl m 3 1 Storm Sewer,6'PVC SDR 35 LF. 1,041 7.00 7,287.00 1,041 7,287.00 0 0.00 0 2 Storm Sewer. 12-RCP.Ty.1 L.F. 1,376 14.00 19,264.00 1,376 19,264 00 0 0 00 z 3 Storm Sewer, 12'AOS N-12 H O.P E. L.F. 1,240 13.00 16,120.00 1,240 16,120 00 0 0.00 r-3 4 Storm Sewer, 15"ADS N-12 H.O.P.E. L F. 475 14.50 6,887.50 475 8,887.50 0 0.00 0 -- --5 Storm-Sewer, 1a-ADS-N-124-1-0.P E. L.V. 178 17.00 3,028.00 -178 3,026.00- •0 0.00 6 Storm Sewer,21"ADS N-12 H.D.P.E. L.F. 528 19.50 10,296.00 528 10,296.00 0 0.00 7 Storm Sewer.24"RCP.Ty.1 L.F. 100 24.00 2,400.00 100 2,400.00 0 0.00 8 Storm Sewer,24"ADS N-12 H.D P.E. L.F. 488 21.00 10,248.00 488 10,248.00 0 0.00 9 Storm Sewer,27"RCP, Ty. 1 IF. 100 27.00 2,700.00 100 2,700.00 0 0.00 10 Storm Sewer,30"RCP, Ty.1 L.F. 304 30.00 9.120.00 304 9,120.00 0 0.00 11 Storm Sewer,30"ADS N-12 H.D.P.E. L.F_ 662 29.00 19,198.00 662 19,198.00 0 0.00 12 Inlet Ty. A.2'Dia w/Ty. 8 Gr. EA. 4 325.00 1,300 00 4 1,300.00 0 0.00 13 Inlet Ty. A 2'Dia w/R3286 8V Fr. & G[ EA. 5 450.00 2,250.00 5 2,250.00 0 0.00 14 Inlet Ty. A 2'Dia w/H3286 Fr. &Gr. EA. 4 450.00 1,800.00 4 1,800 00 0 0.00 S Inlet Ty 8 3'Dia w/Ty.8 Gr. EA. 5 475 00 2,375.00 5 2,375 00 0 0.00 16 Inlet Ty 8 3'Dia w/R-3286 Fr. &Gr. EA. 1 530 00 530.00 1 530 00 0 0.00 17 Catch Basin,Ty. C 2'Dia 1v/R3286 8V Fr &Gt. EA. 3 525.00 1,575.00 3 1,575.00 0 0.00 NI 18 Catch Basin,Ty_ C 2'Dia_w/R-3286 Fr. &Gr. EA. 5 525.00 2,625.00 5 2,625.00 0 0.00 19 Catch Basin,Ty. D 3'Dia.w/R-3286-8V Fr &Gr EA, 1 750.00 750 00 I 750.00 0 0.00 �, 20 Catch Basin, Ty. A 5'Dia.w/Ty. 1 Fr &O.L. EA. 1 1,100.00 1,100.00 1 1,100.00 0 0.00 0 21 Storm M.H.,Ty.A 5'Dia_w/Ty. 1 Fr &C.L EA a 1,100.00 8,800.00 8 8,800.00 0 0.00 0 22 Storm MR,Ty. A 5'Dia.w/Ty. 1 Fr. &C.L.and Restrictor EA. 2 1,500.00 3,000.00 2 3,000.00 0 0.00 0 23 Storni M.H.,Ty A 5'Dia w/Ty 8 Gr. EA. 8 950 00 7,600.00 6 7,600.00 0 0.00 0 24 Storm M H., Ty. A S'Dia. wiry. 1 Fr. &O.L_ EA. 10 1,100.00 11,000.00 10 11,000.00 0 0.00 25 Cleanout Structure Ty. A,2'Dia_ EA 9 450 00 4,050.00 9 4,050.00 0 0.00 Note:It remaining quantity is Z6ro,tett6t of credit value can only be reduced to 15%of original arnajnt until final acceptance of improvements Letter of Credit $158-160 s _ � Sunflower Estates Phase 2- Reduction Request 1 p Engineers Estimate Completed Quantity Remaining Quantity Unll Quantity Unit Ptica Total Quantity Total Quantity Total o 0 IV. STORM SEWER IMPROVEMENTS CONT i- rV 26 Flared End Section, 12"PRC w/Grate EA. 1 500.00 500.00 1 500.00 0 0.00 tori 27 Flared End Section, 15"PRO w/Grate EA. 1 550.00 550.00 1 550.00 0 0 00 rn 28 Flared End Section, 18"PRC wl Grate EA. 3 600.00 1,800.00 3 1,800.00 0 0.00 0 29 Flared End Section, 21'PRC w/Grate EA. 1 675.00 675.00 1 675.00 0 0.00 6 30 Flared End Section, 24"PRC w/Grate EA. 1 750.00 750.00 1 750.00 0 0.00 31 Flared End Section,30' PRC w/Grate EA. 2 900.00 1,800:00 2 1.800.00 0 0.00 0 32 Walermain Protection L.S. 1 1,500.00 1,500.00 I 1,500.00 0 0.00 5, 33 Trench Backtll C.Y. 460 15.00 6,900.00 460 6,900.00 0 0.00 N Sub-Total Storm Sewer Improvements 169,776.50 1fi9,T76.50 25.466.48 V. PAVEMENT IMPROVEMENTS c, P, I Fine Grading(t.o back of curb) S.Y. 13,817 0.50 6,908.50 13,817 6,908.50 • 0 0.00 0 2 Agg. Base Course,Ty. 8(CA-6)- 10" S.Y. 8.254 6.00 49,524.00 8,254 49,524.00 0 0.00 z 3 Agg. Base Course, Ty. 8(CAF)- 12" S.Y. 3,261 7.00 22,967.00 3,281 22,967.00 O 0.00 r' a 4 Bit Concrete Binder Course.2.5"CI 1 TON 1,187 27.00 32,049.00 1,187 32,049.00 0 0.00 a 5 Bit. Concrete Binder Gouis°,4.5"CI.1 TON -849 '27.00 '22,923_00 -849 22;923:00-- •0 -000 6 Bit Concrete Surface Course, 1.5"C1.1 TON 995 30.00 29,850.00 0 0.00 995 29.850 00 7 Bit. Material_ Prime Coal El .3 GaUS.Y. Gal. 3,462 1.00 3,462.00 3,482 3,462.00 0 0.00, 8 Bit Material Tack Coat .1 GaUS.Y. Gal 1,154 1.00 1,154.00 1,154 0 4544440 1154 0.8•' .e!ee 11,E`I-� 9 Comb. Conc Curt)8 Gutter-0-6.12 LE. 7,467 7.00 52,269.00 7,467 52,269.00 0 0.00 1 I Backfill Curb LF_ 7,467 0.50 3,733.50 7,467 3,733.50 0 0.00 12 Sidewalk S.F. 31,000 2.50 77,50000 14,6287 36,570.00 16,372'40,928.00"' °ISO Sub-Total Pavement Improvements 302,340.00 T 00 7417710 21 J114047,- ii r11I4k1tt'4.b • VI. STREET LIGHTING IMPROVEMENTS 4. tJ I Street Light.Complete wfWiring Runs Ea. 14 2,200.00 30.800.00 14 30,800.00 0 0 00 American Concrete Co. pole 906 B19-A04 w/ ,n G.E.C728N609 Luminaire 0 0 Sub-Total Street Lighting Improvements 30,800.00 30,800.00 4,620.00 o 0 lP Mote-if remaining quantity is zero,letter of credit value can only be reduced to 15%of original amount until final acceptance of improvements Letter of Credit#158-160 Sunflower Estates Phase 2 - Reduction Request 1 p Engineers Estimate Completed Quantity Remaining Quantity o Unit Quantity Unit Price Total Quantify Total Quantity Total o 0 VII. EROSION CONTROL IMPROVEMENTS ry 1 Straw Bale Sediment Trap w/Maintenance Ea_ 25 75.00 1,875.00 25 1,87500 0 0.00 0 2 Sill Fence w/Maintenance L.F. 4,015 1.25 ' 5,018.75 4,015 5,018.75 0 0.00 rn 3 Straw Bala Ditch Check Ea. 1 75.00 75.00 1 75.00 0 0.00 0 4 Hydroseeding,CI.3 Ac. 2.8 2,800.00 7,840.00 3 7,840.00 0 0.00 0, 5 Rip- lap, GR 3 w/Filler Fabric S.Y. 34 40.00 1,360.00 34 1,360.00 0 0.00 o 0 Sub-Total Erosion Control Improvements 16,168.75 18,168.75 2A25.31 N VIII. MISCELLANEOUS IMPROVEMENTS Co pts 66 \ V I Parkway Trees Each 116 200.00 23,200.00 ..Mer p,28a Q0 r 3)-t°'-' c-i Sub-Total Miscellaneous Improvements 23,200.00 23,200.00 3,480.00 3 0 0 z TOTAL 1,076,661.80 889,734.53 186,927.27 y 10%CONTINGENCY 107,666.18 88,973.45 18,692.73 d TOTAL 1,184,327.98 978,707.96 205,620.00 N to O O CD lP Nola It remaining quantity is zio,letter of credit value can only bu reduced to 15%of original amount until final aoceplance of improvements UNITED CITY OF YORKVILLE To: Tony Graff, City Administratgr From: Joe Wywrot, City Engineer ,. : `v. Subject: Sunflower Estates Unit 2—Bond Reduction No.1 Date: April 22, 2003 Attached find a request from CEMCON to reduce the bond amount for the referenced development. I have reviewed the request and recommend a reduction in the amount of $932,751.81. This reduction is based on substantial completion of the underground utilities, pavement(except final lift items), and some of the sidewalks and parkway trees. The new bond amount would be $226,056.17. Please place this item on the Pub kc Works Committee agenda of April 28, 2003 for consideration. Cc: Dave Marra, CEMCON, Ltd. Ken Jernberg, Inland Real Estate Development Corp. 22-Apr-03 Letter of Credit/Bond Reduction Subdivision: Sunflower Estates- Unit 2 Reduction No. 1 LOC/Bond Approved Original Substantially complete Amount to remain Item Eno. Est. Letter of Credit prior to Red. No.1 Reduction No.1 after Red. No. 1 Earthwork $253,162.05 $278,478.26 $253,478.26 $240,804.35 $37,673.91 Sanitary Sewer $104,517.50 $114,969.25 $104,517.50 $99,291.63 $15,677.63 Watermain $176,697.00 $194,366.70 $176,697.00 $167,862.15 $26,504.55 Storm Sewer $169,776.50 $186,754.15 $169,776.50 $161,287.68 $25,466.48 Pavement $302,340.00 $332,574.00 $230,406.00 $218,885.70 $113,688.30 Street Lighting $30,800.00 $33,880.00 $30,800.00 $29,260.00 $4,620.00 Erosion Control $16,168.75 $17,785.63 $16,168.75 $15,360.31 $2,425.31 Miscellaneous $23,200.00 $25,520.00 $10,000.00 $9,500.00 $16,020.00 Totals $1,076,661.80 $1,184,327.98 $981,844.01 $932,751.81 $226,056.17 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. A2R. 10 '2003 12: 04 630 653 0652 CEMCON LTD #2555 P.001/005 CEMCON, Ltd. Consulting Engineers, Land Surveyors & Planners 2280 White Oak Circle, Suite 1.00, Aurora, IL 60504-9675 FAXpato April 10,2003 Re: Sunflower Estates- LOC Job No.: 588.008 Number of pages including cover sheet: 5 immilmommummik To: Tho United City of Yorkville From: David F,Marra,P.E. Attention: Joseph A.Wywrot Phone: 630-553-4350 Phone: 630-862-2100 Fax No.: 630-553-7575 Fax No.: 630-862-2199 cc: i REMARKS: ❑ Urgent ® For your review ❑ Reply ASAP ❑ Please comment Letter of Credit #158-160 Sunflower Estates Phase 2- Reduction Request 1 p 0 Engineer Estimate Completed Quantity Remaining Quantity Unit Quantity Unit Price Total Quantity Total Quantity Total o 1 I. EARTHWORK IMPROVEMENTS(Phases 2& 3) o N 1 Earth Excavation Topsoil -Detention to Stockpie C.Y. 6,880 1.15 7,912.00 6,880 7,912.00 0 000 •• 0 2 Earth Excavation Topsoil - R.O.W.to Stockpile C.Y 13,455 1 15 15,473.25 13,455 15,473.25 0 0.00 3 Earrn Excavation Topsoil-Lots Io Unclassified Ells C.?. 40.890 1.15 47,023.50 40.890 47,023.50 0 0.00 0, 4 Topsoi Respread - Slormwater Management Faci[rties C.Y. 2,340 2.50 5,850.00 2,340 5,850.00 0 0.00 a 5 Earth Excavation Clay-R.O.W.to FM Areas G.Y. 7,080 1.90 13,452.00 7,080 13,45200 0 0.00 0, 6 Earth Excavation Clay-Detention to Ftl Areas C.Y. 59,520 1.90 113,088.00 59,520 113,088.00 0 0 00 7 Earth Excavation Clay-Lots to Fill Areas C Y. 26,507 1.90 50,363.30 26,507 50,363 30 0 0.00 0 Ui Sub-Total Earthwork Improvements 253,162.05 253,162.05 37,974.31 II. SANITARY SEWER IMPROVEMENTS 1 San. Sewer Services,6"PVC SDR 26 -(Complete) LF. 2,438 11.00 25,818.00 2,438 26,818.00 0 000 0 2 Sanitary Sewer.8'PVC SDR 26.8'-12'Deep L F. 2,013 14.00 28,182.00 2,013 28,182.00 0 0.00 x 3 Sanitary Sewer,8"PVC SDR 26, 12-16'Deep L.F. 595 18.50 9,817.50 595 9,817 50 0 0.00 0 4 Sanitary M.H.,Ty. A 5'Dia w/Ty_1 Fr. &S S. Lid,8'-12'Deep EA II 1,200.00 13,200.00 11 13,200.00 0 0.00 z 5 Sanitary M H.Ty. A 5'Ota w/Ty.1 Fr. &S.S.Lid, 12'-16'Deep EA 1 1,550.00 1,550.00 1 1,550.00 0 0.00 a 6 Tee and Riser Connection EA 4 200.00 800.00 4 800.00 0 0.00 0 7 Trench Backfill C Y. 1,610 15.00 24,150.00 1,610 24,150.00 0 0.00 Sub-Total Sanitary Sewer Improvements 104,517.50 104,517.50 15,677.63 III. WATERMAIN IMPROVEMENTS A. ON-SITE IMPROVEMENTS I Water Services, 1'Ty. K,w/B-Box Long(complete) EA 23 500.00 11,500 00 23 11,500.00 0 0.00 2 Waler Services, 1'Ty. K,w!B-Box Shod(complete) EA 24 250.00 6,000.00 24 6.000.00 0 0.00 3 8"OIWM Cl. 52 w/Potyelhylene Wrap L.F. 1,793 14.00 25,102.00 1.793 25,102 00 0 0.00 4 12'DIWM Cl. 52 w/Polyethylene Wrap LF. 1,344 21.00 28,224.00 1,344 28,224.00 0 0.00 4,K 5 8"Valve in Cox EA 3 800.00 2,400.00 3 2.400.00 0 0.00 6 12"Valve in Vault EA 5 1,900.00 9,500.00 5 9,500.00 0 0.00 "' • 7 Hydrant w/Aux. Valve& Box EA 10 1,500.00 15,000.00 10 15.000-00 0 0.00 -0 8 8"Water Tight Plug w/Blocking EA 2 150.00 300.00 2 300 00 0 0.00 0 9 Trench Backfill C.Y. 1,200 15 00 18,000.00 1,200 18,000.00 0 0.00 0 10 12"X 12'Tee EA 2 350.00 700.00 2 700.00 0 0.00 0 0 Sub-Total On-Site Improvements 116,726.00 116,726.00 17,508.90 Note:II remaining quantity is'zero,letter of credit value can only be reduced to 15°'0 of original amount untl final acceptance of improvements Letter of Credit#158-160 r . Sunflower Estates Phase 2 - Reduction Request 1 0 Engineers Estimate Completed Quantity Flemaining Quantity - N Unit Quantity Unit Price Total Quantity Total Quantity Total o 0 III. WATERMAIN IMPROVEMENTS Cont N O B.OFF-SITE IMPROVEMENTS 1 12'01W Cl. 52 w/Polyethylene Wrap LF. 1,901 21.00 39,921.00 ' 1.901 39,921 00 0 0.00 rn 2 12'Valve in Vault EA 2 1,900.00 3,800.00 2 3,800.00 0 0.00 o 3 12"Valve in Vautt w/Pressure Connection EA 1 3,500 00 3,600.00 1 3,500.00 0 0.00 0, 4 Hydrant w/Aux Valve&Box EA 7 1,500.00 10,500.00 7 10.500.00 0 0.00 5 Trench Bacdill C.Y. 150 15.00 2,250.00 150 2,250.00 0 0.00 0 o, Iv Sub-Total 011-Site Improvements 59,971.00 59,971.00 8,995.65 Total Watermain Improvements 176,697.00 176,697.00 26,504.55 IV. STORM SEWER IMPROVEMENTS m • x 1 Storm Sewer, 6'PVC SDR 35 LF. 1,041 7.00 7.287.00 1,041 7,287.00 0 0.00 0 2 Storm Sewer, 12'RCP.Ty.I L F. 1,376 14.00 19.264.00 1,376 19,264 00 0 0 00 z 3 Storm Sewer, 12-ADS N-12 H O.P.F. L.F. 1,240 13.00 16,120.00 1,240 16,120 00 0 0.00 • .r3 4 Storm Sewer, 15"ADS N-12 H.O.P.E. L F. 475 14.50 6,887.50 475 8,887.50 0 0.00 a _- --5 Storm Sewer, 1a-AOS N-12 H.O.P E_ L.F. -178 17.00 3,026.00 -178 3.026.00 0 0.00 6 Storm Sewer,21"ADS N-12 H_O.P.E. L.F. 528 19.50 10,296.00 528 10,256.00 0 0.00 7 Storm Sewer.24"RCP,Ty.1 L.P. 100 24.00 2,400 00 100 2,400.00 0 0.00 8 Storm Sewer,24'AOS N-12 H.D P.E. L.F. 488 21.00 10,248.00 488 10,248.00 0 0.00 9 Storm Sewer,27"RCP, Ty. 1 L.F. 100 27.00 2,700.00 100 2,700.00 0 0.00 10 Storm Sexier,30"RCP, Ty_1 L.F. 304 30.00 9,120.00 304 9,120.00 0 0.00 11 Storm Sewer,30"ADS N-12 H.D.P.E. L.F. 662 29.00 19,198.00 662 19,198.00 0 0.00 12 Inlet Ty. A,2'Dia w/Ty. 8 Gr. EA. 4 325.00 1,300 00 4 1,300.00 . 0 0.00 13 Inlet Ty. A 2'Dia w/R3286 8V Fr. &Gr. EA. 5 450.00 2,250.00 5 2,250.00 0 0.00 14 Inlet Ty. A 2'Dia w/R3286 Fr. &Gr. EA. 4 450.00 1,800.00 4 1,800.00 0 0.00 15 inlet Ty 8 3'Dia w/Ty.8 Gr. EA. 5 475 00 2,375.00 5 2,375.00 0 0.00 16 Inlet Ty 8 3'Dia w/R-3286 Fr. &Gr. EA. 1 530 00 530.00 1- 530 00 0 0.00 17 Catch Basin,Ty. C 2'Dia '/R3286-8V Fr &Gr. EA. 3 525.00 1,575.00 3 1,575.00 0 0.00 18 Catch Basin,Ty. C 2'Dia_w/R-3286 Fr. &Gr. EA. 5 525.00 2,625.00 5 2,625.00 0 0.00 u 19 Catch Basin,Ty. D 3'Dia.w/R-3286-8V Fr &Gr EA. 1 750.00 750 00 I 750.00 0 0.00 ,Q 20 Catch Basin, Ty. A 5'Dia. w/Ty. 1 Fr &O.L. EA. I 1,100.00 1,100.00 I 1,100.00 0 0.00 0 21 Storm M.H H.Ty.A 5'Dia_way. 1 Fr &C.L. EA 3 1,100.00 8,800.00 8 8,800.00 0 0.00 0 22 Storm M H_,Ty. A 5'Dia.w/Ty. 1 Fr &C.L.and Restrictor EA. 2 1500.00 3,000.00 2 3,000.00 0 0.00 0 23 Storm M.H., Ty A 5'Dia way 8 Or. EA. 8 950.00 7,600.00 8 7,600.00 0 0.00 o 24 Storm M H_, Ty. A 5'Dia_ w/Ty. 1 Fr. &01. EA_ 10 1,100.00 11,000.00 10 11,000.00 0 0.00 25 Cleanout Structure Ty. A,2'Dia EA. 9 450 00 4,050.00 9 4,050.00 0 0.00 N&e II remaining quantity is zero,letter of credit value can only be reduced to 15%of original arnojnl until final acceptance of improvementa Letter of Credit 11158-160 Sunflower Estates Phase 2-.Reduction Request 1 Engineers Estimate Completed Quantity Remaining Quantity o N Unlit Quantity Unit Plica Total Quantity Total Quantity Total o 0 IV. STORM SEWER IMPROVEMENTS CONT N 26 Flared End Section. 12"PRC w/Grate EA. 1 500.00 500.00 1 500.00 0 0.00 0 27 Flared End Section, 15"PRO w/Grate EA 1 550.00 550.00 1 550.00 0 0 00 rn 28 Rated End Section, 18"ERG w/Grate EA. 3 600.00 1,800.00 3 1,800 00 0 000 0 29 Flared End Section, 21"ERG w/Grate EA. 1 675.00 675.00 1 675.00 0 0.00 as 30 Flared End Section, 24"PRC w/Grate EA 1 750.00 750.00 1 750.00 0 0.00 31 Flared End Section,30' PRC w/Grate EA. 2 900.00 1,80000 2 1.800.00 O 0.00 0 32 Watermain Protection L.S. 1 1,500.00 1,500.00 I 1,500.00 0 0.00 P.-1 33 Trench Backfill C.Y. 480 15.00 6,900.00 460 6,900.00 0 0.00 Sub-Total Storm Sewer Improvements 169,776.50 169,776.50 25,466.48 V. PAVEMENT IMPROVEMENTS 0 D, 3 1 Fine Grading(to back of curb) S.Y. 13,817 0.50 6,908.50 13,817 5,908.50 0 0.00 oo 2 Agg. Base Course,Ty. 8(CA-6)-10" S_Y_ 8,254 6.00 49,524.00 8,254 49,524.00 0 0.00 z 3 Agg. Base Course, Ty. B(CA-6)- 12" S.Y. 3,281 7.00 22,967.00 3,281 22,967.00 0 0.00 t- -3 4 8d. Concrete Binder Course,2.5"CI 1 TON 1,187 27.00 32,049.00 1,187 32,049.00 0 0.00 c:i 5 811 Concrete Binder Course,4.5"CI 1 TON -849 27.00 22,923.00 849 22,923:00-- 0 000 6 8d Concrete Surface Course, 1.5"CI.1 TON 995 30 00 29,850.00 0 0.00 995 29,85000 7 Bit. Material_Prime Coat Q _3 GaVS.Y Gal 3,462 100 3,462.00 3,462 3,462.00 0 0.00A, 8 Bit Material Tack Coat @ 1 Gal/S.Y. Gal 1,154 1.00 1,154.00 1,154 O1--t 1*60 1154.43'+ ,f}68 tt.;'4-a. 9 Comb. Conc Curb 8 Gutter-B-6.12 LF. 7,467 7.00 52,269 00 7,467 52,269.00 0 0.00 11 Backfill Curb LF. 7,467 0.50 3,733.50 7,467 3,733.50 0 0.00 12 Sidewalk S.F. 31,000 2.50 77.50000 14,628/ 36,570.00 16,372` 40,928.00"' Sub-Total Pavement Improvements 302,340.00 Z14-5.07.00 7.0117700 VI. STREET LIGHTING IMPROVEMENTS rsi I Street Light,Complete w/Wiring Runs Ea 14 2,200.00 30,800.00 14 30.800.00 0 0 00 CD American Concrete Co_ pole 905 819-AO4 w/ ,n G.E. C728N509 Luminaue 0 0 Sub-Total Street Lighting Improvements 30,800.00 30,800.00 4,620.00 0 0 ex, Note It remaining quantity is zero,letter of credit value can only be reduced to 15%of original amount until final acceptance of improvements , Letter of Credit#158-160 Sunflower Estates Phase 2 - Reduction Request 1 p 1 Engineers Estimate Completed Quantity Remaining Quantity Unit Quantity Unit Price Total Quantity Total Quantity Total o 0 VII. EROSION CONTROL IMPROVEMENTS ,_- ri o 1 Straw Bale Sediment Trap w/Mailenance Ea. 25 75.00 1,875.00 25 1,87500 0 0.00 2 Silt Fence w/Maintenance L.F. 4,015 1.25 5,018.75 4,015 5,018.75 0 0.00 rn 3 Straw Bale Ditch Check Ea. 1 75.00 75 00 1 75.00 0 0.00 0 4 Hydroseeding,Cl.3 Ac. 2.8 2,800.00 7,840.00 3 7,840.00 0 0.00 a, 5 Rip-Rap,GR 3 w/Filler Fabric S.Y. 34 40.00 1,360.00 34 1,360.00 0 0.00 • 0 Sub-Total Erosion Control Improvements 16,168.75 16,168.75 2,425.31 0, N VIII. MISCELLANEOUS IMPROVEMENTS Co tot:'ot' 6 6 \3„ I Parkway Trees Each 116 200.00 23,200.00 .14 ' ,,,iaetT 'o ,,81.' a,Z --' Sub-Total Miscellaneous Improvements 23,200.00 23,200.00 3,480.00 cl 0 z TOTAL 1,076,661.80 889,734.53 186,927.27 10%CONTINGENCY 107,666.18 88,973.45 18,692.73 O TOTAL 1,184,327.98 978,707.96 205,620,00 N cr. ro 0 0 C" 0 CT, Nola It remaining quanNy is zero,fetter of credit value can only be reduced to 15%al original arnount until final eoceplance of irn rovements =`QED c�r� 0 United City of Yorkville County Seat of Kendall County esr.% all 1836 800 Game Farm Road ,� U) Yorkville, Illinois 60560 O R O Phone:630-553-4350 'Q =67 = Fax:630-553-7575 To: Larry Kot, Chairman From: Eric Dhuse, Public Works Date: April 22, 2003 Re: Woodworth Lift Station Update Larry, On Friday April 18th, I was called to the Woodworth lift station to help investigate a major problem. Every time the pump ran, water would bubble up out of the ground. Our first response was to call a pumper truck to drain the wet well so the pumps would not kick on any more. After trying some repairs within the lift station itself, we decided to start digging up the force main to see if it was broken. We dug to a depth of approximately 9-10 feet before we could go no further with our machines. We still hadn't found the problem, so we decided to call in a company who had the equipment to do the job efficiently and safely. J and S Construction said that they could be on site first thing Saturday morning. We continued to prepare the site for them by removing the electrical service, and cutting power to the entire lift station. We then devised a schedule to assist the pumper truck driver through the night to ensure his safety while he was on-site. First thing Saturday morning we assisted J and S with the repair. When we got down to approximately 17-18 feet, the force main had a hole in it. We replaced the entire section of force main and proceeded to backfill the hole. We hooked up to temporary power for the rest of Saturday and Sunday. On Monday, we were able to connect to system power and operate under "normal" circumstances. We currently have one of the two pump motors being rebuilt, and is scheduled to be put back in service this Thursday. All of these repairs that we have made, and all of the money spent is only a temporary fix. None of the parts that were used can be used in the future on any other lift station. I have not received any invoices from any of the contractors that worked on the job. When I receive them, I will update you and the committee. I am attaching a drawing to more easily understand what happened, and how we repaired the lift station. I would ask that this be placed on the Public Works Agenda for April 28, 2003 for discussion. If you have any questions, let me know. Cc: Public Works Committee Art Prochaska, Mayor Tony Graff, Administrator Joe Wywrot, Engineer Ground Level Access Hatch Replaced with 6,83 new main 18,00 -r 17,33 4' Froce Main gravity Manhole (Wet Well) Point of Break \ ' Inflow Pipe Pump Room UNITED CITY OF YORKVILLE From the Desk of Liz `D'1fnDg April 25, 2003 TO: Mayor and Public Works Committee Please add the attached memo from Joe Wywrot regarding the Countryside Interceptor - Engineering Agreement Amendment to your packet for your meeting on Monday, April 28, 2003. Thank you, Liz D'Anna Deputy Clerk UNITED CITY OF YORKVILLE To: Tony Graff, City Administr for From: Joe Wywrot, City Engineer Subject: Countryside Interceptor—Eng ' eeting Agreement Amendment Date: April 25, 2003 Attached find one copy of a proposed amendment to the existing engineering agreement with Walter E. Deuchler Associates regarding design of a section of sanitary sewer along the north side of Route 34 and west of Blackberry Creek. The amendment is for design engineering only, and is in the amount of$13,000. The Countryside Interceptor project consists of connecting to the Blackberry Interceptor on the west side of Blackberry Creek, crossing to the east side of the creek, and then extending northeast to Kendall Drive and Countryside Parkway. Since the agreement was approved we have had Deuchler perform some preliminary engineering for the Rob Roy Creek Interceptor, and they have recommended that a sewer be extended west along Route 34 from the Blackberry Interceptor as part of that project. Since the Countryside Interceptor project already involves construction activity near the creek, Deuchler proposes to build just enough of the Rob Roy project when we construct the Countryside Interceptor to get outside the creek corridor. Doing this will eliminate the need to address environmental issues in this area when the rest of the Rob Roy Creek Interceptor is built. This proposal is for design engineering services only. When we build this new section of sewer we would need to another agreement with Deuchler for construction engineering services. Please place this item on the April 28, 2003 Public Works Committee agenda for consideration. WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630)897-4651 • FAX (630)897-5696 AURORA, ILLINOIS 60506 April 23, 2003 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Faun Road Yorkville, IL 60560 RE: Amendment to the Engineering Agreement for the Countryside Interceptor W.E.D.A. Job #788-03014-00 Dear Joe: It is our understanding that the City wishes to engineer a portion of the Cannonball Trail Interceptor extension as part of the Countryside Interceptor Engineering Agreement approved by the City Council on January 28, 2003. The scope of work consist of providing design services only,as defined on Section 2.4 of said Engineering Agreement,from the Blackberry Creek west a distance of approximately 820 linear feet as delineated on the attached schematic. It shall include the order of three(3)title commitments and preparation of three(3)plats of easement. Those easements shall be negotiated by the City,once an alignment has been established and approved by the City. The Work, which will be performed in accordance with the Terms and Conditions of the said approved Engineering Agreement, shall be paid at the not to exceed amount of$13,000.00. Should this Amendment meet with the City's approval,please sign below as indicated and return one copy for our file. • Water Works and Sewerage • Buildings and Structures • Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing Mr. Joe Wywrot City of Yorkville April 23, 2003 Page 2 We thank you again for the opportunity to be of service, and should you have any questions,please do not hesitate to call. Very truly yo rs, WALTER r. DEUCHLER ASSO =TES, INC. Philipp: F. Moreau, P.E. PFM/mw Encl. cc: Ralph Pfister, YBSD, w/Encl. Bill Dunn, WEDA, w/Encl. Approved this day of , 2003. City Engineer .•, .; ty-',••• •,• 'I' 177.&!.'i •., •• - . .,, • , ., .... . . , , , , .,..4. . f, .4t 4,-*4 ,. • - '' ' ' - ''' - - _ .. — • * 4.4: ..\•`;., '. 0- . , - , ,',1 '5' • , 'rii-- *) ''''ll'••;,V'':' , il 44- . , • • ,,,,.„ k , • 1.- / „:„-, -....' e'As'''2: .1 r a' fk‘ '44' -'./. 4 . 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' ' % a'' .414';',1',44;4• : ',..;;;;,,t; ,..'L'e,%.0,ii,Itit :'.:,,:eilig,VRT1147ir ....,''!\"re*:''' ''''' ' , '417;-' '. .,4,;..1,1( .is'IT,?..e,'L..''''t,/5, : '' ,,. s.....-10,,,‘ ' thle I. ''. ; A ..'; wt`'''''..$!--77 ' •-A.,. V'`'t.-)4.! ,';'104.0''''.`'...`''''t r- ".45.. , • .',, ..,'.,'"',4!.,,_ ,'A' ' = ..2i., `0r, ;tr." • .'",.4. s.., •,.,"'le,ti• n",-;.."', f'.,4, ' - ..f a • • ''.. ilt. • - UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: Countryside Interceptor—Engineering Agreement Amendment Date: April 25, 2003 Attached find one copy of a proposed amendment to the existing engineering agreement with Walter E. Deuchler Associates regarding design of a section of sanitary sewer along the north side of Route 34 and west of Blackberry Creek. The amendment is for design engineering only, and is in the amount of$13,000. The Countryside Interceptor project consists of connecting to the Blackberry Interceptor on the west side of Blackberry Creek, crossing to the east side of the creek, and then extending northeast to Kendall Drive and Countryside Parkway. Since the agreement was approved we have had Deuchler perform some preliminary engineering for the Rob Roy Creek Interceptor, and they have recommended that a sewer be extended west along Route 34 from the Blackberry Interceptor as part of that project. Since the Countryside Interceptor project already involves construction activity near the creek, Deuchler proposes to build just enough of the Rob Roy project when we construct the Countryside Interceptor to get outside the creek corridor. Doing this will eliminate the need to address environmental issues in this area when the rest of the Rob Roy Creek Interceptor is built. This proposal is for design engineering services only. When we build this new section of sewer we would need to another agreement with Deuchler for construction engineering services. Please place this item on t e April 28, 2003 Public Works Committee agenda for consideration. ' ''''` /. -:P WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630) 897-4651 • FAX (630) 897-5696 AURORA, ILLINOIS 60506 April 23, 2003 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: Amendment to the Engineering Agreement for the Countryside Interceptor W.E.D.A. Job #788-03014-00 Dear Joe: It is our understanding that the City wishes to engineer a portion of the Cannonball Trail Interceptor extension as part of the Countryside Interceptor Engineering Agreement approved by the City Council on January 28, 2003. The scope of work consist of providing design services only,as defined on Section 2.4 of said Engineering Agreement,from the Blackberry Creek west a distance of approximately 820 linear feet as delineated on the attached schematic. It shall include the order of three(3)title commitments and preparation of three(3)plats of easement. Those easements shall be negotiated by the City,once an alignment has been established and approved by the City. The Work, which will be performed in accordance with the Terms and Conditions of the said approved Engineering Agreement, shall be paid at the not to exceed amount of$13,000.00. Should this Amendment meet with the City's approval,please sign below as indicated and return one copy for our file. • • Water Works and Sewerage • Buildings and Structures • Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing Mr. Joe Wywrot City of Yorkville April 23, 2003 Page 2 We thank you again for the opportunity to be of service, and should you have any questions, please do not hesitate to call. Very truly yo rs, WALTER :. DEUCHLER ASSO :TES, INC. Philipp: F. Moreau, P.E. PFM/mw Encl. cc: Ralph Pfister, YBSD, w/Encl. Bill Dunn, WEDA, w/Encl. Approved this day of , 2003. City Engineer '''At' ""frr , -qii af 42 .1,s, •'.4,4f.: 4 F.,•.,7,..„, 7..,7•;', - ,,"i,,,,,, (If. .,,,,,,„. i, ., ,k • -, • - • .,... -- .• '.,.., -.. ''..—,';s .' .., -... :- ,- t •• ' 6,- 7 -••• .&,••••0 ,r,.•,- - if 7 - .4. , .1..! 4.4.' :.k.., 2.. i ,,,, A... *4 . ,,,i,„.- 0, i a• ,.. 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' ,,•,: '4,,:.41114F-'- f, • , .• ''''',...1.., '....itil, ' , • '',..01 ' • ..4. - ..„ , .,fi(Akr ,,,./. • 4'''''4.•,:,, ,. ,..A-47-:,--r.":714-,,,, 17.3cii:" ."'"?.4•?4,4,,,,..i'A ',•., 4 .. . . - : , * ' - ..-•'4'N'e, ,,,,-,, s ' Lt,5,,..;.:. ...,,?'?' Ifi' al.'441.-•''''714- ' '...'.:.4 V,,,,e4•Ifit .",-ArIrgf•,,.. .4:`,.:,-".'-',1 °'*:-" .-- '. lc ' -4,-%:•/‘ ,4'4-4 .:' L; ', j*: '':'4, '-', ‘,. . 1. NAV . 4''' 1. ' : ?' •.4 ' .s0 4. ' '^'•!4.' 'ar;attL4•''"*.t'IP'•' .;-";?').",r;.• ,, tist,;,:+1; • ' .•"*' . .'I: ' '''"''''. '. -4" i'ltfityl',,..,.•'41tA i*,..• 1.4v:3.1,1i '.141,.,,,,I•440110. '' .,k0,40.,..4,14.,c,,,t,-.0; ..„,,,, •,,,, _ ,,. , „ .,,,, • .. UNITED CITY OF YORKVILLE To: Tony Graff, City Administra or From: Joe Wywrot, City Engineer Subject: Yorkville Road Program— A•.rtional gineering Services Date: April 28, 2003 Attached find a supplemental engineering agreement with Smith Engineering to add three streets to the original list of thirteen streets. These streets are E. Main (Bridge - Bruell), W. Center (Bridge - west of West), and W. Orange (Bridge—Main). Smith would perform preliminary engineering similar to the other thirteen roads, which would include pavement cores, evaluation of existing conditions, recommendations regarding drainage, watermain, and roadway work, and preparation of a cost estimate. The agreement is for an amount not to exceed $8433. Please place this item on the Public Works Committee agenda of April 28, 2003 as additional business. 04/29/2003 11: 29 6305537646 SMITH ENGINEER PAGE 02/09 Smith Engineering Consultants, Inc. CSivil/.Structural Engineers and Surveyors March 31, 2003 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Road. Yorkville, Illinois 60560 Re: Yorkville Road Program SMITH Job No. YORK-020405-2 Dear Mr. Wywrot: The purpose of this letter is to request your approval to supplement our original contact with the city for the Phase I engineering services for the above captioned project, Additional engineering services are required to determine the scope of work for repairs needed for three additional streets as part of theYorkville Road Program. The additional three streets in the road program are East Main Street (Bridge to Bruell), West Center Street (Bridge to top of hill past West Street), and West Orange Street(Bridge to Main). These three streets are approximately 4200 feet in length. Smith Engineering Consultants shall conduct the following tasks in order to append the original report for the additional three streets listed above: . 1. Conduct a brief field survey to determine pavement lengths, widths, and conditions, Drainage structures and features will also be located. 2. Determine existing right-of-way limits. 3. Obtain pavement cores for determination of existing pavement types and thickness (one pavement core per block). 4. Investigate drainage options for the listed streets. 5. Identify watermain improvements per the City along the additional streets. 6. Prepare a preliminary Engineer's Opinion of Probable Cost for the recommended improvements for the additional streets. 759)ohn Street,Yorkville,IL 60560 www.srithengineenng.com Telephone 630.553.7560 Fax 630.553.7646 04/28/2003 11: 29 6305537646 SMITH ENGINEER PAGE 03/09 Mr. Joseph Wywrot United City of Yorkville Yorkville Road Program lob No, YORK-020405-2 March 31,2003 Page 2 7. Append the original report recommending pavement rehabilitation options and improvement options for the additional streets. 8. Attend two (2) meetings with the City staff. One meeting will be to identify the watermain improvements, and any other improvements identified by the City. The second meeting will be to present the final report. We estimate the fee to complete these additional tasks to be$8,433.00. The additional fee will be supplemented to our original contract for a total amount not to exceed $37,912.00. This work is estimated to be completed by May 30, 2003. After review of the above and should you approve of the increased contract amount, please sign one copy of this letter and return to our office. TISM, 1tIANT7ioUKS ;?L SOR C 35T .,1DI1 ECT COST,`; Field Survey 24 $2,010.00 Pavement Analysis 8 $ 740.00 *$1,763.00 Drainage Analysis 8 $ 720.00 Opinion of Cost 4 $ 350.00 Report 16 $1,190.00 **$ .l 50.00 Meetings 8 $ 880.00 QA/QC 2 $ 270.00 Coordination/Administration 4 $ 360,00 Sub-Total 74 $6,520.00 $1,913.00 TOTAL $8,433.00 * Pavement Cores Allowance for report duplication. 04/28/2003 11:29 6305537646 SMITH ENGINEER PAGE 04/09 Mr,Joseph Wywrot United City of Yorkville Yorkville Road Program Job No.YORK-020405-2 March 31,2003 Page 3 Should you have any questions or need further clarification,please feel free to contact me at (630) 553- 7560. Sincerely, SMITH ENGINEERING CONSULTANTS, INC. _-Itiilltir4W1111110. Jam . .E. Vice Pre-4 t KB/jmk cc: Kevin J. Biscan, Smith Engineering Consultants, Inc. Carrie Ferrier, Smith Engineering Consultants, Inc. Accepted By: Title: Date: Company: Y:\Jobs\Smith12002\020405_YKVL_ROAD\udministration\contract\020405-2-additional proposal-road program- 032703.dnc 04/28/2003 11:29 6305537646 SMITH ENGINEER PAGE 05/09 SCHLEEDE HAMPTON ASSOCIATES INC CONSULTING ENGINEERS --_.. March 28, 2003 -- -- - Ms. Carnie Ferrier Smith Engineering Consultants, Inc. 759 John Street Yorkville, Illinois 60560 Re: Proposal for Pavement Coring 2003 Street Improvement Program City of Yorkville, Illinois Dear Ms. Ferrier: We are pleased to have the opportunity to submit the following proposal f o r the performance of a pavement exploration for the referenced project. Erniect Desccriptiotl and Scope of Work The proposed exploration program consists of performing twelve (12) pavement cores with a shallow snbgrade probe to determine the ex i stir g pavement section and underlying subgrade soil. The alignments will b e determined at a later date. Method of Performance The pavement cores will be made with a 4-inch diameter core barrel and h an d angering equipment extended to sample all pavement components. The pavement section information at the core location will be presented on a data sheet in tabular form. Timing We will begin on work after notice to proceed. We plan on mobilizing an d doing all the cores concurrently. Preliminary findings for the pavement cores will be processed and sent to you as the fieldwork proceeds. A summary report would be prepared shortly after the fieldwork is completed. Fees We propose to provide this work at the unit rates quoted on the attached Schedule of Services and Fees, Attachments 1.1. These estimated quantities and unit rates are based on information as outlined in this proposal and experience on past projects. On the basis of the above information, we estimate that these services can be provided for a fee of $ 1,763.00. CORPORATE OFFICE LABORATORY LABORATORY FROM/ 3966 WEST DAYTON STREET,SUITE D 1612 LANDMEIER ROAD,UNIT C 3966 WEST DAYTON STREET,SLrrFE A REPLY Q McHEN'RY,ILLINOIS 60050.8176 Q ELK GROVE vILLAGE,ILLINOIS 60001-2463 t McHENRY,ILLINOIS 60050-8375 TO: 115-575-8900 •FAX:815-578-8862 547.223-1079•FAX:847-221-0633 115-385.8351 •FAX:815-385-8456 04/26/2003 11: 29 6305537646 SMITH ENGINEER PAGE 06/09 SCHLE,EDE HAMPTON ASSOCIATES, INC. CONSULTING ENGINEERS General For this project, we will assign ' Mr. Stephen C. Schleede, P.E. as Principal i n Charge and Mr, William J. Wyzgala, P.B. as Project Engineer. They and our staff axe acquainted with the local subsurface conditions and have participated i n the planning, development and execution of numerous subsurface explorations in this area. We are looking forward to working with you on this • project. Respectfully submitted, SCHLFFT)E-HAMPTON ASSOCIATES,INC. 4 William J. Wyzgala, P.E. Project Engineer WJW/rlh Enclosure: Attachments 1.1 J 04/28/2003 11:29 6305537646 SMITH ENGINEER PAGE 07/09 ATTACHMENT 1,1 SCHEDULE OF SERVICES AND FEES EXISTING PAVEMENT SECTION SAMPLING AND THICKNESS MEASUREMENTS 2003 STREET IMPROVEMENT PROGRAM YORKVILLE,ILLINOIS It_ear Estimated Quantity Unit Cost Extention Field Services Mobilization of Drilling equipment, • traffic control and personnel, lump sum 1 $200.00 $200.00 Soil boring with auger sampling, three foot depth, lineal foot $18.00 Pavement Core, Pavement Section Only,e12 $7.5.00 $900.00 Field Services Total: $1,100.00 Laboratory Services Moisture Content Determinations, ea 12 $4.00 $48.00 Laboratory Services Total: $48.00 Engineering Services for Pave ent Survey Including: Layout Coordination Utility Clearance and Permits Traffic Control, Signs, Flagging Preparation of Pavement Core Logs Report Preparation Consultation Estimated Cost (@ Unit Rates Listed on Attachment 1.2) $525.00 TOTAL: $1,673.00 04/28/2003 11:29 6305537646 SMITH ENGINEER PAGE 0B/09 ATTACHMENT 1.2 ENGINEERING SERVICES Our fees for Engineering Services will be based on the actual number of hours required to complete the work, and will be determined on a Unit Rate Basis at these rates for each classification of personnel: Hate/Hour Principal Engineer, per hr. $130.00 Project Engineer, per hr. 1 $110.00 $110.00 Staff Engineer, per hr. 4 $85.00 $340.00 Field Engineer, per hr. 1 $75.00 $75.00 Draftsman/Tech., per hr. 0 $47,00 $0.00 • $525.00 04/28/2003 11:29 6305537646 SMITH ENGINEER PAGE 09/09 EFFECTIVE JANUARY 1, 2003 SCHLEEDE-HAMPTON ASSOCIATES, INC. CIVIL - GEOTECHNICAL - CONSTRUCTION MATERIALS FEE AND RATE SCHEDULE GENERAL CONDITIONS WE RESERVE THE RIGHT TO SUSPEND OR TERMINATE WORK ENGINEERING AND ASSOCIATED SERVICES UNDER ORAL AGREEMENT UPON FAILURE OF THE CLIENT TO Fees for our services will be based upon the time worked on PAY INVOICES AS DUE. the project at the following rates: Rate Per Hour _ Project Engineer INSURANCE Project Mgr./St- Engineer, P.E. We maintain Workman's Compensation Insurance a n d Project Engineer, P.E. Sr. Staff/Field Engineer Employer's Liability Insurance in conformance with state. Field Engineer See attached law. In addition, we maintain Comprehensive General Env. Technician proposal Liability insurance and Automobile Liability Insurance with Sr. Technician for rates bodily injury (limit $1,000,000 each occurrence, 51,000,000 Technician aggregate) and property damage (limit $1,000,000 each CAD Draftsman occurrence, $1,000,000 aggregate). Draftsman Word Processing Within the limits of said insurance, we agree to hold the client harmless from and against loss, damage, injury or OVERTIME RATES; Applicable to all classifications below liability arising directly from the negligent acts or omissions Staff Eng. - O.T. Rates are 1.40 time straight time of ourselves, our employees, agents. subcontractors and their employees and agents. if the client placed greeter • responsibilities upon us or requires further insurance REIMBURSABLE EXPENSES coverage, we if specifically so directed will take o u t The following items are reimbursable to the extent of actual additional insurance (if procurable) to protect us, at the expenses: clients' expense. But we shall not be responsible for 1. Transportation, lodging and subsistence for out of town property damage front any cause, including fire a n d travel explosion, beyond the amounts and coverage of o u r 2. Long distance telephone, telegraph and cable charges. insurance. 3. Special mailings and shipping charges. 4.. Special materials and equipment unique to the project. 5. Automobile travel on projects. LIMITATION OF PROFESSIONAL LIABILITY 6. Computer charges. The Client recognizes the inherent risks connected with construction. In performing our professional services, w e will use that degree of care and skill ordinarily exercised, TEST BORINGS AND FIELD INVESTIGATIONS under similar circumstances, by reputable members of o r On projects requiring test borings, test pits, or other profession practicing in the same or similar locality. No explorations, we may obtain the services of reputable other warranty, express or implied, is made or intended by subcontractors to perform such work. the proposal for consulting service or by furnishing oral or written reports of the findings made. It in agreed that the. • Client will limit any and all liability, claim for damages. cost SPECIAL RATES of defense or expenses to be levied against us on account of Per Diem ur other special rates can be established for any design defect, error, omission, or professional specific projects when conditions indicate the desirability of negligence to a sum not to exceed $50,000, or the amount of such rates. our fees, which ever is greater. INCREASES INVOICES Fee schedule increases made by our firm on an overall Progress invoices will be submitted to the client monthly client basis will be applied to work on all projects as they and a final bill will be submitted upon completion of the become effective. At least 30 days advance notice of such services. Invoices will show charges fot different personnel increases will be given. and expense classifications. A more detailed separation of - charges and data will be provided at clients request. but each invoice is due on presentation and is past due thirty ACCESS TO SITES (30) days from invoice date, Client agrees to pay a finance. Unless otherwise agreed, the Client will furnish us with charge of 1 1/2% per month, or the maximum rate allowed right-of-access to the site in order to conduct the planned by law on past due accounts. exploration. We will take responsible precautions to minimize damage to the site due to our operations, but The clients obligation to pay for the work contracted is i n have not included in the fee the cost of restoration of any no way dependent upon the clients ability to obtain damage resulting from the operations. If the Client desires, financing, zoning, approval of governmental or regulatory we will restore any damage to the site and add the cost of agents, or upon the client's successful completion of t h a restoration to the fee. project. WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630) 897-4651 • FAX (630) 897-5696 AURORA, ILLINOIS 60506 April 10, 2003 Mr. Ralph Pfister Executive Director Yorkville-Bristol Sanitary District P.O. Box 27 Yorkville, IL 60560 Re: Impact of New Developments On WWTP Capacity WEDA Job No. 777-03042-00 Dear Mr Pfister: Per your request, we have analyzed the current available data regarding the permitted and proposed developments within the Yorkville-Bristol Sanitary District planning area. The purpose of this analysis is to project the rate of growth of the daily flows at the wastewater treatment plant during the next 5 to 10 years. Land development activity within the District's Facilities Planning Area(FPA)has increased dramatically during the past three years. In the fall of 1999, fourteen (14) commercial and residential developments were either under construction or being reviewed for future construction. Currently, there are twenty-eight (28) developments (residential and/or commercial) within the District's FPA that are seeking annexation to the City and District,going through the permit process or are under construction. These developments are highlighted on the enclosed exhibit. In addition to these developments, we have identified 985 acres of undeveloped property that is being purchased by developers or is in the early stages of planning. It is also likely that construction of the ComEd Interceptor in the southern portion of the FPA will generate interest in properties in the Route 47 corridor between Route 71 and Caton Farm Road. • The rate of development has far outpaced the rates published by the Illinois Bureau of Budget which projected zero growth in Yorkville from 1990 to 2020. It has also outpaced the10% to 12% per five year interval growth rate for Kendall County projected in the Yorkville Comprehensive Plan (most current edition in 1999). When the YBSD Facility Report was drafted in September of 1999, the City of Yorkville had experienced 4.7% population growth over the previous ten year period. Weighing these projections and historical growth patterns, the assumed growth rate of 5%per year for planning purposes appeared to be a valid and somewhat conservative value and was reviewed and approved by the IEPA as part of the loan application to expand the present wastewater treatment plant. • It should be noted that much of the future growth that the District will need to prepare for • Water Works and Sewerage • Buildings and Structures • Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing lies with the area classified as "potential FPA", as illustrated on the District's "Future Wastewater Collection System" map (adopted on November 18, 2002). The District's decision to extend the potential FPA to Baseline Road on the north and to south of Caton Farm Road on the south will greatly impact the planning for future wastewater treatment. If the 28 developments currently in progress build out over the next 8 years (600 to 650 average building permits per year), flows to the treatment plant would increase at an average rate of 15% per year. At this rate, the Yorkville-Bristol Sanitary District wastewater treatment plant would be processing nearly 3,000,000 gallons per day by the year 2010. The additional properties (985 acres) currently in long range planning, would follow close behind with additional flows of approximately 875,000 gallons per day. If the home building market in the Yorkville-Bristol area remains brisk, we expect other developers to seek development opportunities within and outside the FPA as well. The record of building peiniits issued by the City of Yorkville during the past six years presents an excellent snapshot of the rate of increase in development that the present FPA is experiencing: Types of Permits Issued Calendar Single 2-Family Multiple Commercial Industrial Year Family Family 1997 53 2 2 8 0 1998 48 1 0 6 1 1999 84 5 1 9 0 2000 130 2 0 6 0 2001 177 8 4 20 2 2002 284 6 4 45 1 If the number of building permits within the district begins approaching 600 per year, it is likely that flows to the wastewater treatment plant will exceed 80% of the plant capacity by the year 2010. If growth continues at this rate, plant capacity could be exceeded as early as 2012. We believe that the total number of building peimits per year will be driven by the larger developers that depend on high levels of production for profitability. If building permits in the District exceed 600 per year, adjustments should be made to accelerate the District's plant expansion program. Similarly, if building permits fall short of 600 per year, the District will be afforded additional time for its expansion plan. If building permits average 600 per year, as we believe they may, the District would want to break ground on its west side expansion in 2009 or 2010. Considering the fact that it takes a minimum of six (6) years from concept planning, design, and through construction to put a wastewater treatment plant on line, we would strongly suggest that the District begin the planning process in its 2004 fiscal year. The planning process will consist of preparing an Engineering Report (Facility Plan) describing the growth within the FPA, effluent limitations, and treatment alternatives. We feel it will be very important to identify and address environmental issues, especially those raised by environmental action groups, in the front end of the planning process in order to avoid design changes later in the process that could delay bringing a new facility on line. Finally, some of the developments currently under review are pushing beyond the existing FPA boundary. Additionally, most of the properties identified as being in the very early stages of purchasing and development fall outside the existing FPA boundary. Developers must be reminded that infrastructure for the conveyance of wastewater cannot extend beyond the existing FPA boundary, until such time the IEPA has approved amending the Facilities Planning Area. It should be noted that regular communication with building departments and developers will be vital in keeping the District constantly aware of the number of units being built and the numbers being projected over given time frames. This data will be instrumental in fine tuning the District's future expansion plans. We hope this information is useful for your long-range planning. We will continue to assist you in the monitoring of this situation which is of major importance to the future of the District. Please contact the undersigned if you have questions regarding any of the above. Very truly yours, WAL R E. DEUCHLER ASSOCIATES, INC. 1 / --(.-12-17- -- r W-1---4--' "c---("\---- William E. Dunn, P.E. cc: Atty. Dallas Ingemunson Tony Graff, City Administrator, United City of Yorkville Joseph Wywrot, City Engineer, United City of Yorkville ./- Philippe Philippe F. Moreau, W.E.D.A. I Yorkville-Bristol Sanitary District April, 2003 Projected Development Within YBSD Facilities Planning Area Developments in Progress Total Approx. Net Units P.E. Comments P.E. 1. Northgate 59 Town Homes 177 184 Multi-Family 552 32 Ac Commercial 160 0% Built 889 2. Ocean Atlantic/ 312 Single-Family 1092 Westbury Village 618 Multi-Family 1854 20 Ac Commercial 100 0% Built 3046 3. Bristol Club (76.4%) 104 Single-Family 278 0%Built 278 4. Yorkville Business Commercial 324 Unit I Complete Units 1I, TIT 10% Built 200 5. Kylyn's Crossing 111 Single-Family 389 85% Built 58 West 6. York Meadow Apts 96 Multi-Family 288 50% Built 144 7. Menards Commercial 30 Complete 174 Single-Family 609 0% Built 268 Multi-Family 804 0%Built 1413 8. Fox Hill 258 Single-Family 903 168 Town Homes 504 80%Built 281 9. Cimarron Ridge 29 Single-Family 102 46 Duplexes 138 9.9 Ac Commercial 50 70%Built 87 10. Tucker/Jewel-YMP Commercial 10 Complete 0 11. Heartland Subd. 186 Single-Family 651 30% Built 456 12. Grand Reserve Single-Family Duplexes Town Homes 0%Built Apartments 267 Ac @ 10 PE/Ac 2670 2670 13. Heartland Circle 250 Single-Family 875 0%Built 875 14. River's Edge 166 Single-Family 581 20%Built 465 15. White Oak Estates 87 Single-Family 305 90% Built 31 16. Greenbrier 166 Single-Family 581 90%Built 58 17. Town Homes of 56 Senior Homes 196 20%Built 197 Prairie Gardens 6 Commercial Lots 50 18. Sunflower Estates 105 Single-Family 368 30% Built 258 19. Wildwood 37 Single-Family 130 60%Built 52 20. Fox Highlands 33 Single-Family 116 88 Town Homes 264 30% Built 266 21. Windett Ridge 284 Single-Family 994 0%Built 994 22. The Highlands 404 Single-Family 1414 0%Built 238 Duplexes 714 2128 23. Country Hills 84 Single-Family 294 60% Built 118 24. Reserve at the 132 Multi-Family 396 0% Built 396 Fox River Apts 25. Kylyn's Ridge 125 Single-Family 438 0% Built 438 26. Kimball Hill 445 Single-Family 1558 0%Built 1558 27. Ryan Development 42 Ac Commercial 210 0%Built 210 28. Montalbano 62 Town Homes 186 0% Built 186 Development Remaining P.E. for Developments in progress 17,752 mom Developments Without Names Long-range projections (2010+) Total Projected Net Units P.E. Comments P.E. Sexton property 55 Ac Commercial 275 Media on US Rte 34 220 Ac Single Family 2200 Release 2475 Developer W* Reports of possible land purchase/Principal not available for verification. Developer M* 300 Ac @ 10 PE/Ac 3000 Start 2007 410 Ac @ 8 PE/Ac 3280 Start 2010 6280 * Represents developers reportedly in the process of purchasing or that have purchased additional acreage within the Yorkville-Bristol Sanitary District planning area. Data comes from reliable sources but is very preliminary. PROJECTED 2010 WWTP DEMAND Current average dry weather flows => 1,200,000 gpd Projected increase from developments that are in progress (Developments 1 thru 28) 17,752 PE x 100 gcpd => 1.775,200 gpd Estimated 2010 Wastewater Treatment => 2,975,200 gpd WWTP Capacity => 3,600,000 ,pd Projected Excess WWTP capacity => 624,800 gpd PROJECTED 2010 to 2013 WWTP DEMAND Projected 2010 WWTP Load => 2,975,200 gpd Sexton Property(2007-2012 ±) _> 247,500 gpd Moser Property(2008-2013 +) => 628,000 gpd Projected 2013 Wastewater Treatment => 3,850,700 gpd WWTP Capacity => 3,600,000 gpd Projected 2013 Shortfall in Capacity => (250,700 gpd) UNITED CITY OF YORKVILLE To: Tony Graff, City Administrato From: Joe Wywrot, City Engineer Subject: Route 34/Game Farm Traffic Signal—Change Order No.1 Date: April 28, 2003 Attached find one copy of proposed Change Order No.1 for the referenced project. This change order, in the amount of a $2,046.40 increase, is to install an additional signal head on the SW corner of the intersection. The plans were designed following IDOT guidelines, and did not include a signal head on the SW corner. After the signal was activated, we got complaints from several motorists saying that they had difficulty seeing the mast-arm mounted signals due to sun glare. We feel this additional head will help to reduce that problem because the background view of this signal will be the nursing home, not the sky. IDOT has indicated that they will participate in funding of this additional work at the same 93% level as the rest of construction. Therefore the cost to the city for this change order is about $150. Please place this item on thed'ublic Works Committee agenda of April 2�; 2003 as additional business. ---2 • Illinois Department Request for Approval of Transportation of Change in Plans Date April 23, 2003 County Kendall Contractor Van Mack Electric Road District or Municipality Yorkville Address 2433 Reeves Road Section 02-00028-00-TL Joliet, IL 60436 Request No. 1 ® addition I recommend that an ❑ extension be made ® to the above contract. ❑ deduction ❑ from Between Station and Station a net length of (Do not fill in unless a change in length is involved) The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. Show station location for major items. Items Description and Unit Quantity Unit Price Additions Deductions 87301245 ELCBL C SIGNAL 14 5C (LF) 146 $0.90 $131.40 88200410 TS BACKPLATE (EA) 1 $115.00 $115.00 X9100101 SH 1-F 3-S BM (EA) 1 $1800.00 $1,800.00 Totals $2,046.40 Net Change $2,046.40 Amount of original contract $ $142,510.32 ® addition Total net ❑ deduction to date $ 2,046.40 which is 1.44 % of Contract Price BLR 6301 (Rev.2/01) State fully the nature and reason for the change The morning sun produces a glare which results in the previously- installed signal heads not being visible for east-bound traffic. To remedy this problem, an additional 3-section signal head is proposed to be incorporated into the project and installed on the southwest signal pole (see attached letter). When the net increase or decrease in the cost of the contract is$10,000 or more or the time of completion is increased or decreased by 30 days or more, one of the following statements shall be checked. ❑ The undersigned has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. ❑ The undersigned has determined that the change is germane to the original contract as signed. ❑ The undersigned has determined that this change is in the best interest of the local agency and is authorized by law. Signed Signed Highway Commissioner Municipal Officer Title of Municipal Officer Date Date Approved Recommended Approved County Engineer District Engineer Date Date Note Make out separate form for change in length quantities. Give net quantities only. Submit 3 copies of this form to District Engineer(4 copies for road district). If plans are required attach 3 sets. BLR 6301 (Rev.2/01) Page 2 of 2 APR-17-03 THU 07:43 AM SMITP ENGINEERING FAX: 1 630 553 7446 PAGE 2 rr*OI 1 • vN l I eICh CLCCTTC I C r-i. i40. • OlJ TLD T000 •ri . 1 O LDOO DO.ODAI I rL ♦uls...r tiVa1-N/196c Electric (815)725-7883 rex(015) 725-7008 0000 31;Jill i CJ JtyiJ JccJ iJ Jy 759 John Street Yorkville, IL 60560 Attn: Don Ryba Subject: Price Quote for 3-Sec LED BM Head Dear Don: Per your request, Van-Mack Electric's price for one (1) 3-Sec LED BM Head is: 1 800.00 This price includes: • Mobilization - 3-Sec LED BM Head - Labor and equipment necessary to install one (1) signal head If you should have any questions, please call me. Thank you, Toby Van Duyne TVD/cvd 2433 REEVES ROAD • JOLIET ILLINOIS 60436