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Public Works Packet 2003 09-22-03
United City of Yorkville EST. County Seat of Kendall County ‘ illi X1836 g00 Game Farm Road ,� ��Cl) Yorkville, Illinois 60560 O IIi1 O Phone:630-553-4350 ,f„` K.�.. v>2 Fax: 613T537�i7,6C WORKS COMMITTEE MEETING ��L E �� AGENDA Monday, September 22, 2003 7:00 PM City Hall Conference Room REVISED: 9/18/03 Approval/Correction of Minutes: August 24, 2003 Presentations: None New Business: 1. Water Report for June 2003 2. Subdivision Ordinance - Pond Standards 3. Kylyn's Ridge Unit 1 - Letter of Credit Reduction 4. EEI Consulting Services for Amended Contract for Rob Roy Creek Hydrologic & Hydraulic Study 5. Faxon Road Extension to Route 47 - Scope of Services 6. Grande Reserve - Perimeter Road Design Engineering Services 7. Smith Engineering Feasibility Study for Eastern Fox River Crossing 8. New Public Works Employee 9. Snow Plows for Existing Public Works Trucks 10. White Oak Unit 4 - Warranty Period 11. Sale of Used Equipment 12. Stop Signs at the Intersection of Greenbriar and Walsh Old Business: 1. In-Town Road Program - Update 2. Update of 5-year Capital Improvement Program Additional Business: United City of Yorkville County Seat of Kendall County EST. 1836 800 Game Farm Road fnYorkville, Illinois 60560 O� ISI �a p Phone:650 Fax:630-30-553-7575553-43 PUBLIC WORKS COMMITTEE MEETING AGENDA Monday, September 22, 2003 7:00 PM City Hall Conference Room Approval/Correction of Minutes: August 24, 2003 Presentations: None New Business: 1. Water Report for June 2003 2. Subdivision Ordinance - Pond Standards 3. Kylyn's Ridge Unit 1 - Letter of Credit Reduction 4. EEI Consulting Services for Amended Contract for Rob Roy Creek Hydrologic & Hydraulic Study 5. Faxon Road Extension to Route 47 - Scope of Services 6. Grande Reserve - Perimeter Road Design Engineering Services 7. Smith Engineering Feasibility Study for Eastern Fox River Crossing 8. New Public Works Employee 9. Snow Plows for Existing Public Works Trucks 10. White Oak Unit 4 - Warranty Period 11. Sale of Used Equipment Old Business: 1. In-Town Road Program - Update 2. Update of 5-year Capital Improvement Program Additional Business: 09/1B/2003 11 21 FAX 830 553 5764 DANIEL J. KRAMER a002/002 • ,' UNITED CITY of YORKVILLE County Seat of Kendall County \Nip 800 Game Farm Rd. Yorkville,IL 60580 ' 630-553-4350 A. G ,r` .er 18, 2003 Tony Graff, Administrator United City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 RE: Manual on Uniform Traffic Control Devices Dear Tony: Please be advised that J have reviewed the June 27, 2003 memo from Eric Dhuse regarding the Stop Signs on Walsh Drive, as well as discussed the matter with Joe Wywrot, and reviewed the applicable sections of the Manual on Uniform Traffic Control Devices. The Public Works Department is correct in that, the specific provisions of the Manual on Uniform Traffic Control Devices at the intersection of Walsh and Greenbriar would not warrant a Stop Sign. Although the Manual on Uniform Traffic Control Devices contains a provision allowing the Engineer, at his discretion to allow traffic control signals to be placed in an area intersection and, I would strongly caution the use of this particular section, especially in unwarranted situations, as the City may open itself to some liability. Ultimately, I would suggest the removal of the stop signs located at the intersection of Greenbriar and Walsh until such time as it is warranted. Should you have any questions please feel free to contact my office. Veryt lyyp rs, Kelly A. Kramer .Attorney at Law KAK:rg cc; Eric Dhuse Joe Wywrot UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING DRAFT MONDAY,AUGUST 24,2003 6:30 P.M. In attendance: Mayor Art Prochaska Alderman Larry Kot Alderman Joe Besco Alderman Rich Sticka City Engineer Joe Wywrot Public Works Director Eric Dhuse Approval/Correction of Minutes: MARCH 24, 2003,JUNE 23,2003 and JULY 28, 2003 Corrections were made to the March 24, 2003 minutes then approved. The June and July minutes were also approved. New Business: Longford Lakes—Letter of Credit of Reduction City Engineer Joe Wywrot reported that most of the work at Montalbano Homes in the Landford Lakes subdivision is substantially complete. He said the letter of credit was reduced by 15% due to the work that was substantially complete. He recommended a reduction of$476,000 which would leave a remaining amount of$208,000. Alderman Joe Besco asked if there were any sidewalks that had been put in at that subdivision. Mr. Wywrot said no. This item will be sent to COW on September 2,2003. July 2003 Water Report The water report was accepted by the committee. This item will go to COW on September 2, 2003. Occupancy Check Sheet Mr. Wywrot stated that the occupancy check sheet is for when they have a fmal inspection of a home or commercial business that not only the building department goes out and checks but also engineering and/or Public Works would go out to the residency and fills out the sheet to be sure meters and B-boxes and other things are in. The goal is to minimize the punch list size when they come and give a fmal acceptance of the home or building. Mr. Wywrot said that one thing they would need to check with Attorney Kelly Kramer is to make sure the developer claims responsibility to fix any B-boxes that might break down or ran over by construction crews. Mayor Prochaska felt that they should also add landscaping to the punch list, especially in the commercial and industrial developments. Alderman Sticka asked why it would it be the responsibility of the developer to fix the B-boxes. Mr. Wywrot said that it is a public improvement that hasn't been accepted by the City Council. Alderman Kot suggested adding a disclaimer to the developer's and builder's clause so that they know it does not relieve either contractor or builder for the responsibility of fixing and maintaining the B-boxes. This would be for the purpose of occupancy only and not for acceptance of improvement. Alderman Sticka asked what happens if occupancy check list is denied. Mr. Wywrot said that the builder would need to put some money into escrow to guarantee repairs will be made before they finish. It was pointed out that the disclaimer would go out to the contractor and builder before any CO is issued. They could offer a temporary CO as long as there is money in escrow for the repairs. Mr. Wywrot said that they will start to imply this disclaimer on October 1, 2003. Mr. Dhuse said that they would check with Bill Detmerr to see how he would like to have the disclaimer coordinated. Sewer Foreman Mr. Dhuse requested support from the committee to have currant employee David Behrens moved to the position of Sewer Foreman. Mr. Behrens has been running the day-to-day operations of the Sewer Maintenance Department for over a year since the retirement of Miff Mikkleson. Mr. Dhuse said that Mr. Behrens knows his work and does it efficiently and basically has stepped up and taken the responsibilities as foreman. Mr. Dhuse feels that he should be moved up formally to the position. Alderman Besco asked if the position needed to be posted internally. Mayor Prochaska thought that it should be since it is a vacant spot.He suggested verifying the request with Attorney Kramer. Mr. Dhuse said that he had spoken with Finance Director Traci Pleckham and she said that there is money to cover that position in the sewer budget. Mr. Dhuse will speak with Attorney Kramer on the matter. If Attorney Kramer verifies that it is acceptable then Mr. Behrens will immediately be moved to the position. If Attorney Kramer finds reasons Mr. Behrens can not be moved into the foreman position then Mr. Dhuse will post the position internally to bid for one week. HRC List of Street Name Nominees Mr. Dhuse asked if Ellsworth would remain on the list of street names since there is currently a street named Windett Rd. Mr. Wywrot also asked if the Human Resource Commission made recommendation of first name vs. last name to be taken off if the first or second name is used. Mayor Prochaska said that it is set up so that either first name or last name could be used. If the first name were chosen for a street name then the last name could still remain. Mr. Wywrot said that they would need to check with the Post Office and with Kendall County. Once that is done they would need to filter through the list then after that the list could be used. Alderman Kot said that this list would be combined with the remainder of the first list and the final list is what they would be working off from. Alderman Sticka asked how they would be able to keep track of what names are being used. Mayor Prochaska said that the book keeping would keep track of it, and the names would be taken off from the list. This item will go to COW on September 16, 2003. River Crossing Watermain Connections Mr. Wywrot stated that they currently have 2 watermain projects under construction. One is north of the river and one is south of the river. They both connect to an existing 16 inch watermain that they put under the river in 1998. He said that there are some room problems at Hydraulic Street with the tracks, storm sewers, and the street. They will be making an open cut connection where they will have to shut down a piece of the main to take it apart and then put it all back together with the T-fit or a pressure tap.The process will probably be done on the other side of the river as well. He said there are pro's and cons to the procedures but either one works. There is a about a 17%reduction in the cross-sectional area with the pressure tap. The bigger issue is the costs vs. the risk of it. He said that right now the contracts show not to do the pressure taps, but to make dead cutting connections where the watermains are shut down. To do the pressure taps would be around$11,000 in each location, which would be a reason not to do it. The reason to do it would be the risk factor. While the process is being done the watermain will have to be out of service. There are some issues with a 10 inch watermain that crosses the river down by the post office. It has been in service since the 1950's and if that were to break there would be a degree of difficulty although they would still be able to serve the town with water. If a well were to go down in addition to that main breaking we would be in a lot of trouble. Alderman Sticka asked how long it would take. Mr. Wywrot said that on the north end it might only take 1 day. The south end would be more difficult. They will need to do a short pressure test and chlorinate it. That process would take about one week. One or the other process will be done after the River Front Festival, and before the next Public Works Committee meeting. Alderman Sticka said that his personal feeling was that they should do the shut down alternate since the City would not be without water even in the unlikely event of a watermain break. It saves $20,000 and we end up with a better system when it's done. Mr. Wywrot also felt that it would be worth saving the$20,000. Mr.Dhuse voiced his concern with the unlikely, but possible watermain break were to occur and the consequences that could be associated with that. Alderman Besco also felt that the shut down alternate was the way to go. Mr. Dhuse pointed out that it would be$11,000 vs. $20,000. Alderman Besco asked how they would check to see if the 10inch water main was functioning properly. Mr. Wywrot said that it was built in 1957 and is a cast iron watermain. Mayor Prochaska pointed out that up until 4 years ago it was the only watermain crossing the river. Well numbers 3 and 4 are in good condition. Alderman Besco asked if the 10 inch watermain would be the only watermain running in that area for a week. Mr. Dhuse said yes. The committee decided to go with the shut down alternate process. This item will go to COW on September 2, 2003. Com Ed Tree Trimming Agreement Alderman Kot mentioned that though the agreement shows that Corn Ed wants to work with the residents, there is still a constant flow of complaints while they are out trimming. He asked if there was anything the City should be doing or asking Com Ed about the situation. Mr. Dhuse said that that is just the way things are done and it is part of function of the trimming. Alderman Sticka asked if there were any other options as some people are left with trees that have been trimmed strangely. Mr. Dhuse pointed out that this discussion was brought up last year and that Attorney Dan Kramer said that there is nothing that could be done to change it. Mayor Prochaska stated that the only trees that Corn Ed will take out are coniferous trees. He also pointed out that in the agreement it asks to plant low growing trees in the areas where there are power lines. Currently there is a list of trees but none that specify a low growing type. Alderman Sticka said that according to the agreement they would need to come up with a list of low growing trees. Mayor Prochaska felt that the agreement did not specifically say that they would or would not replace any trees at their discretion. Alderman Sticka felt that Corn Ed needed to include in the agreement what their discretionary choice is based on. Mr. Dhuse said that he would take these concerns to Attorney Kramer for his advice. Mayor Prochaska suggested comparing the Corn Ed agreement from last year's to this year's agreement. This item will come back to the next Public Works Committee meeting on September 28, 2003. OLD BUSINESS: Update of 5-Year Capital Improvement Program Mr. Wywrot stated that the project costs are for construction and related construction engineering of the In Town Road Program. Mayor Prochaska thought that it would be a good idea to talk with the County about coordinating the Fox Road Overlay projects. Mr. Wywrot said he would do that. Alderman Sticka thought they should think about getting the opinion of a firm that has expertise at traffic counting to try and find a more economical way to fix Fox Road. He didn't see a basis of why Smith Engineering stated that Fox Road was unsuitable for traffic counting. He expressed concern that if the roads curves were made to be smoother it might encourage motorists to navigate at a higher speed. Mayor Prochaska said that one concern with Fox Road is the visibility because of the hill and curves. Mr. Wywrot said that from a traffic engineering perspective they should still make the road to apply to ASHDO standards. He said that he would be curious to see how fast the traffic really goes down Fox Road into town. Alderman Sticka pointed out the traffic counter machine is capable of recording the number of cars going by and their speeds. Mr.Wywrot said that the machine might give a false survey because people slow down when they see it. It would have to be an unmarked squad car with radar. Mayor Prochaska said that as we go into the engineering for that it can be something to take a look for that. Mr. Wywrot added that if we can go by ASHTO's guidelines and do traffic counting that would be even better. Alderman Kot felt that on the report should be reworded on page two about the possible acquisition and demolition of the home at 402 W. Fox. He felt that they would need to be careful how the present this type of situation at the Committee of the Whole meeting on September 2, 2003. He recommended that they take the address out. Mr. Wywrot said that he would revise the report by taking out the address and word it to say that the project includes a right of way acquisition. This revised report will go to COW on September 2, 2003. In-Town Road Program- Smith Engineering Services Contract Mr. Wywrot stated that they had asked Smith Engineering to put out a proposal for only the first contract which is utilities. Smith recommended doing the street program also because the sewers and the streets need to be developed and planned at the same time. They would have two separate plans at different times to bid on separate projects, but the engineering would be done right now. Mr. Wywrot said it would be best to do this right now if there is money for it. He said it would change his engineering plan and he would need to adjust the amount to $90,000 for the engineering. He said they will be doing the construction in 3 construction seasons. Phase 1 will be in late of summer of 2004 followed up with the spring of 2005 with roadway work. Later in the year of 2005 they will begin the utility work and later in 2006 the roadwork and then it should be done. Mayor Prochaska voiced some concern over the costs of the project going over $40,000. He said that they would need to speak to Finance Director Traci Pleckham to see if there is money they can use in contingency. He said they should also set up a meeting with Smith Engineering to see if it's possible to change the contract to a 2 pay-out over 2 years because it would have been paid out in 2 budget years any way. Mr. Wywrot stated that they are ahead and plan to do the utilities at Phase 1 a year from now. He suggested delay warding off the contract until the spring of 2004. He thought by then they would have the money left over in the current fiscal year and fund the rest of it in the following fiscal year. He thought that timing shouldn't be an issue and thought that Smith should be able to do the design for both projects on 6 months. Alderman Kot said that he didn't have a problem with that as long as it didn't get pushed under the table and forgotten about. Mayor Prochaska thought they needed to keep it contracted also because it would tie in with some of the other utility projects. He also wanted to ask Smith about their timing of the projects. This item will come back to the next Public Works meeting on September 25, 2003. ADDITIONAL BUSINESS Lights on Kennedy Road and Route 47 Alderman Kot mentioned that the lights on Kennedy and Route 47 are some what twisted because of the wind. He thought that one light in particular was out of alignment. Mr. Dhuse said that he would check on it. Press Release for Road Projects Alderman Kot felt that the public should be made aware of the future plans for the road projects. Mayor Prochaska said that once they know where the funding is and are certain of the contract then they would make some kind of press release possibly in December 2003. Mr. Wywrot mentioned that it will b on the agenda at next week's COW meeting and could be brought up there. Street Lights Out in Town Mayor Prochasa reported that as of last weekend he noticed that there is a lot of street lights out. He said there are 7 street lights out in Kylyn's Crossing subdivision. Mr. Wywrot said that they had sent a letter out to them about that situation. He said there is also a light out on Route 47 that has been out for some time. Mr. Dhuse said that the police are making a list of where in town the lights are out. As soon as they get the list then they will either repair them or Corn Ed will. Mr. Wywrot pointed out that it is in the policy that Public Works does not repair lights that are in the new developments. Mayor Prochaska said that they will go back and change the policy to where they will start bonding the developers for the lights or go repair them and charge them for it. He felt strongly that the citizens in this town should have working street lights. He said they would work with the developer first and give them opportunity to fix the lights. If they do not comply then he will go to the City Council to see about leaning the developer's property. Mr. Wywrot will give the phone call about which lights are out in the subdivisions. They will then give the developer one week to take care of the situation. Mr.Dhuse said he could check the utility box to see if the electricity is functioning properly there first. Mayor Prochaska felt that if the developers do not take care of the problem after it has been addressed then they would also consider holding off their letter of credit. Public Works Contract for Municipalities Mayor Prochaska said that there have been some comments from local bidding businesses about the Public Works Contract for Municipalities. He said that there used to be a provision in the contract that said for local bidder there can be a 5%higher bid and then that would be considered the lowest bid. That provision is no longer in the contract. It also had said that if the lowest bid is rejected then there would need to be a good explanation for it. He said that he would leave the contract out for the committee to look over. Open Bid MF Pick-up Trucks Mr. Dhuse reported that the lowest bidder for the two-ton trucks was Terry's Ford for a bid of $27,441.20. He said that this is on a budget purchasing cap. This item will go to COW on September 2, 2003. Road Projects Update Mr. Wywrot stated that all of the crack filling and sidewalk projects are done. Apple Tree Court is being paved tomorrow, with landscaping to follow. The reclamite will also begin tomorrow and should take 2 days to complete. The work on Mill and Liberty is still continuing with the south project stopping just short of Van Emmon. He suggested cold patching the Van Emmon crossing because the road is worn there. Mr. Wywrot passed out a change order for the crack filling project. It is a $727 increase, about 3% of the contract price. He said they got a lot more streets done than he thought they would. They did appropriate enough MFT money for this increase. This item will go to COW on September 2, 2003. Street Light Controllers Mr. Wywrot said that John Sleazer mentioned that it might be a good idea to put in street light controllers for all residential subdivisions like they have at Menards. He said that the light control cable during the day is dead which is safer. He said that the controller would probably be placed along in the middle of road to minimize the cable run length. He said that they are updating the Subdivision Ordinance and he will bring it back next month and would like to incorporate the controllers into the ordinance. The committee agreed that it would be a good idea. Water Works Treatment Facility Facade Mr. Wywrot stated that there was a change request for an alternate design on the façade of the Water Works Treatment Facility. He said the request was to have brick all the way up the front and then hardy board for the sides. The cost of the brick for the front only, is $2,400. He mentioned that Bill Detmerr said that the design would not comply with the ordinance for non- residential buildings that requires brick on all sides all the way up. He suggested going ahead with this alternate design so that the Grand Reserve Developer can order up the contract.Then later they can ask for a change order for the other 3 sides. Mr. Wywrot said he would find out what the costs would be for brick all around the facility. This item will come back to the next Public Works meeting on September 25, 2003. Meeting adjourned: 8:30 p.m. Minutes by Theresa Brady IIII a V CITY OF YORKVILLE ..411 (MA/ lid.. 1 1 0_`10. WATER DEPARTMENT REPORT c. ` f f' I MONTH JUNE 2003 �o WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) ( FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 405 184 11.874 4 1393 453 162 17.455 TOTAL 29.329 CURRENT MONTH'S PUMPAGE IS 2,583,00QALLoN MORE THAN LAST MONTH E LESS MORE 8.58,0n0 GALLONS , THAN THIS MONTH LAST YEAR DAILY AVERAGE PUMPED: 972,000 GALLONS DAILY MAXIMUM PUMPED: 1,400,000 GALLONS DAILY AVERAGE PER CAPITA USE: 127 GALLONS WATER TREATMENT CHLORINE FED: 360 LBS. CALCULATED CONCENTRATION: 1.5 MG/L FLUORIDE FED: 403 LBS. CALCULATED CONCENTRATION: 0.30 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 9 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 7 SAMPLE(S) TAKEN CONCENTRATION : 1.01 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 5 NUMBER OF LEAKS OR BREAKS REPAIRED : NEW CUSTOMERS RESIDENTIAL 43 COMMERCIAL 1 INDUSTRIAL/GOVERNMENTAL COMMENTS Yy-Lin Phase3 on line JUNE 2003 128307 307 GARDEN CIRCLE-NEW 130472 1472 WALSH DRIVE-NEW 130799 1879 ASTER DRIVE - NEW 130807 1887 WALSH DRIVE - NEW 130809 1889 WALSH DRIVE-NEW 142650 207 WALSH CIRCLE -NEW 142480 242 WALSH CIRCLE -NEW 145396 396 POPLAR DR-NEW 146475 475 KELLY AVENUE - NEW 146478 478 KELLY AVENUE-NEW 146481 481 KELLY AVENUE-NEW 146487 487 KELLY AVENUE-NEW 148528 528 REDHORSE LANE-NEW 149267 267 WINDHAM CIRCLE - NEW 214010 105 E ORANGE ST-NEW 241100 610 GREENFIELD TURN -NEW 241239 767 GREENFIELD TURN -NEW 265078 2078 KINGSMILL COURT - NEW 301161 1205A N BRIDGE ST-REPLACEMENT 310070 203 WSOMONAUK - REPLACEMENT 323620 624 A-D VETERANS PKWY-NEW- COMMERCIAL 344308 1308 CHESTNUT LANE-NEW 349341 1341 CHESTNUT LANE-NEW 349345 1345 CHESTNUT LANE-NEW 349347 1347 CHESTNUT LANE -NEW 349349 1349 CHESTNUT LANE - NEW 349351 1351 CHESTNUT LANE-NEW 349368 1368 CHESTNUT LANE -NEW 356204 1204 EVERGREEN LANE -NEW 356306 1306 EVERGREEN LANE-NEW 357310 1310 WILLOW WAY-NEW 421190 927 HEARTLAND DR-NEW - CLUBHOUSE 421760 1124 HEARTLAND DR-NEW 424020 1304 DAKOTA DR-NEW 425410 1023 HOMESTEAD DR - NEW 425540 1088 HOMESTEAD DR-NEW 425720 1176 HOMESTEAD DR - NEW 425760 1186 HOMESTEAD DR-NEW 428110 594 ARROWHEAD DR -NEW 428320 781 ARROWHEAD DR-NEW 519311 306 W KENDALL DR - NEW 519550 418 W KENDALL DR - REPLACEMENT 704178 176 COMMERCIAL DR-NEW - COMMERCIAL 737150 2244 NORTHLAND LANE-NEW JULY 2003 124756 756 FIR COURT -NEW 128324 324 GARDEN CIRCLE-NEW 128343 343 GARDEN CIRCLE -NEW 128345 345 GARDEN CIRCLE-NEW 130833 1833 WALSH DRIVE - NEW 130849 1849 WALSH DR-NEW 145532 532 POPLAR DRIVE - NEW 146521 521 KELLY AVE-NEW 146551 551 KELLY AVE -NEW 146562 562 KELLY AVE-NEW 147885 885 FLINT CREEK LANE - NEW 148542 542 REDHORSE LANE - NEW 148587 587 REDHORSE LANE-NEW 245080 1958 SUNNY DELL COURT -NEW 265053 2053 KINGSMILL COURT -NEW 265054 2054 KINGSMILL COURT-NEW 317062 702 GAME FARM ROAD -REPLACEMENT 324439 1439 CANNONBALL TR-NEW - COMMERCIAL 344321 1321 CHESTNUT CIRCLE-NEW 344325 1325 CHESTNUT CIRCLE - NEW 344361 1361 CHESTNUT CIRCLE - NEW 344365 1365 CHESTNUT CIRCLE-NEW 349343 1343 CHESTNUT LANE - NEW 352611 1611 COTTONWOOD TR - NEW 356302 1302 EVERGREEN LANE-NEW 356313 1313 EVERGREEN LANE -NEW 421910 1185 HEARTLAND DRIVE - NEW 425180 874 HOMESTEAD DR-NEW 425200 896 HOMESTEAD DR-NEW 425480 1064 HOMESTEAD DR -NEW 426060 1156 WHEATLAND DR -NEW 428190 688 ARROWHEAD DRIVE-NEW 428300 769 ARROWHEAD DRIVE-NEW 430050 822 HALEY COURT - NEW 607170 1755-1785 MA.RKETVIEW DR-NEW-COMMERCIAL UNITED CITY OF YORKVILLE To: Tony Grafi; City Administrat r From: Joe Wywrot, City Engineer Subject: Subdivision Ordinance—Pon tandards Date: September 5, 2003 Attached find additional recommended changes to our Standard Specifications for Improvements,which is an exhibit to our subdivision ordinance.Many of these changes are a result of discussions at the Public Works Committee. The other changes are to bring the ordinance into conformance with the recently adopted Park Board standards for stormwater basins, or to clarify • A maximum allowable"bounce" (difference between normal water level and high water level) should be established for wet ponds. The proposed standard is to have a 2-foot bounce for the 10-year storm. The net effect is that the depth of water at the safety shelf, which is set 2 feet below NWL, would be 4 feet for the 10-year storm, which is comparable to our 4-foot bounce limit for dry ponds. The current ordinance doesn't have a bounce limit for wet ponds. • Allow the city to require wetland-type plantings at the edge of wet ponds. This would discourage people from entering the water, might keep some objects from going into the water(like a ball)that someone might try to retrieve, and has a side benefit of cutting down on the goose population. The current ordinance allows the city to require Best Management Practices in storm basin design to promote good stormwater quality,but doesn't identify specific designs. • Eliminate criteria regarding safety shelf width, pond embankment slopes, and flared end section grates. Instead, refer to the Park Development Standards adopted June 1, 2003, and make those standards an additional exhibit to the subdivision ordinance. • Require that the storm sewers discharging to a pond have inverts no lower than the NWL, and the top of the pipe to be no lower than the 10-year HWL. The reason for this is that sediment tends to collect in sewers and their carrying capacity could be reduced if they are set too low. • Clarify that watermain recaptures shall be based on the required fire flow of the development, and not on the minimum pipe size allowed by ordinance. Required fire flow rates vary based on use, construction materials, and the size of the building. The required flow rates for all residential areas would be 1500 GPM, for commercial industrial areas the required flow would be 3250 GPM, and for school areas the required flow would be 3375 GPM. The recommended rates were calculated by FFI as being representative of a broad spectrum of different types and sizes of buildings. Please place this item on the Public Works Committee agenda of September 22, 2003 for consideration. Cc: Laura Brown,Director of Parks&Recreation UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT PARKS DEPARTMENT PARK DEVELOPMENT STANDARDS June 1, 2003 TABLE OF CONTENTS 1. DEFINITIONS 4 2. OPEN SPACE SYSTEM AND GUIDELINES 5 2.1. CATEGORIES OF OPEN SPACE 5 2.2. LAND I CASH DEDICATION ORDINANCES 7 2.2.1. Areas of NO Credit 7 2.2.2. Full or Partial Credit 8 2.3. PARK DEVELOPMENT TIMELINE and PROCEDURES 8 3. NEIGHBORHOOD PARK IMPROVEMENT STANDARDS 9 3.1. Park Design—Neighborhood park 9 3.2. Timing of Dedication and Acceptance 9 3.3. Utilities 10 3.4. Topsoil 10 3.4.1. General 10 3.4.2. Stockpiling 10 3.5. Grading /Filling 10 3.5.1. Slopes 10 3.5.2. Filling/Borrow 10 3.5.3. Environmental Precautions/Assessment 11 3.6. Detention/Retention Basins -Stormwater Management 11 3.6.1. General: 11 3.6.2. Retention Basins (Wet Ponds) 11 3.6.3. Detention Basins (Dry Ponds) 12 3.6.4. Inlet and grate design 14 3.7. Greenways/Wetlands/Floodplain areas 15 3.8. Conservation and Protected Areas 15 3.9. Turf Grass 15 3.9.1. Mulching 15 3.10. Existing Vegetation, new plantings, and landscaping 16 3.10.1. Existing Vegetation 16 3.10.2. New Landscape Material - Planting Standards 16 3.11. Pathways and Trails on Public Property 20 June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg. 2 3.12. Playgrounds/Park Improvements 22 3.13. Maintenance Standards(By Developer) 23 3.13.1. Escrows(Under Legal Consideration) 23 3.13.2. General 23 3.13.3. Turf 23 3.13.4. Plantings 24 3.13.5. Mesic and Wet mesic areas 24 3.13.6. Playground and Site Improvements 26 June 1,2003 PARK DEVELOPMENT STANDARDS-Pq.3 1. DEFINITIONS 1. Standard Specifications: (SSRBC) Whenever reference is made to the"Standard Specifications" it shall be understood to mean the latest issue of the"Standard Specifications for Road and Bridge Construction"and subsequent revisions of the"Supplemental Specifications and Recurring Special Provisions"of the Illinois Department of Transportation. 2. Developer. Refers to and means the individual, corporation, co-partnership or other person or organization who or which has desires to bring a new subdivision or planned unit development within the corporate limits of the United City of Yorkville. 3. Americans with Disabilities Act: Refers to the federally mandated Act passed in 1990, and/ or State Accessibility guidelines(Section 504),whichever may be more stringent. 4. Buffers: Areas designed to reduce the sound or visual impact on the neighboring community or houses. Buffers can be made by planting of bushes or a mixture of vegetation. 5. Conservation Area: Natural area identified as having rare plant or animal species, or areas identified within the Parks Open Space Master Plan. This area may include or be identified as a fen, watershed or have historic value needing preservation. 6. Detention (Dry Ponds): Areas designed to hold storm water runoff for a determinate amount of time (typically 48 hours),then drain to a dry condition. 7. Flood Plain: That land adjacent to a body of water with ground surface elevations at or below the base flood or the 100 year frequency flood elevation. The floodplain is also known as the Special Flood Hazard Area (SFHA). 8. Private facilities and parks: Parks or facilities that are secluded from the general population; or owned and controlled by a person or group rather than the public or municipality. 9. Public Open Space: Any publicly owned open area, including but not limited to the following: parks, playgrounds, conservation,trails, greenways, etc. 10. Retention (Wet Ponds): Areas designed to hold storm water and natural groundwater on a permanent basis. Retention areas are designed with normal and high water levels, and an overflow point for large storms. 11. Public Sidewalk: That portion of street or crosswalk way, paved or otherwise surfaced, intended for pedestrian use only. 12. Trailways Is a paved path or connecting paths or walkways with the intent to allow pedestrians or bikes to traverse across the City. 13. Wetlands: As defined by the Illinois Department of Natural Resources and/or US Army Corps of Engineers. June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg. 4 2. OPEN SPACE SYSTEM AND GUIDELINES The Northeast Illinois Planning Commission states that: "Open space provides more than recreational opportunities; it is land that society needs to conserve as natural, cultural, historic, and agricultural resources. One of the most common misconceptions regarding open space and recreation is that the two terms are synonymous. A strong relationship does exist between open space and outdoor recreation but, in most cases, recreation is something separate and distinct from open space." Therefore, a park is open space, but open space is not necessarily a park. 2.1. CATEGORIES OF OPEN SPACE The National Park and Recreation Association (NRPA) has developed six categories of open space that the United City of Yorkville has simplified into three recognized categories. They are: A. ENVIRONMENTAL CAPACITY- protects natural and or cultural resources from development. B. SHAPING CAPACITY- provides relief from extensive urbanization and promote the integration of neighborhoods. City, county, state, and federal planning agencies usually define this land as land that shapes a community and is reflected in greenbelts, county forest preserves, state, and national parks." This category is also reflected in local ordinances stipulating density formulas and open space requirements for subdivisions. C. RECREATIONAL CAPACITY- provides space for single or multiple, active and passive recreation activities The United City of Yorkville has determined that acquisition and development of land meeting the recreational and environmental requirements of its residents is its role in the fabric of the community. These functions are subdivided into both local and regional classifications. The Kendall County Forest Preserve provides these functions to the regional area. The Parks Department's responsibilities pertain to the local classifications, which are: A. RECREATIONAL CAPACITY-Local Classifications 1. Mini-Parks—The mini-park is used to serve isolated or limited recreational needs. Mini-parks are often tot lots, created to serve a resident population too distant from a community park, or in an area with high density populations. The mini-park is approximately 1 acre in size. Development is usually limited, requiring no parking or extensive site work. Examples of mini-parks in Yorkville are Purcell Park, and Cobb Park. 2. Neighborhood Parks-The neighborhood park is sized between 2 to 15 acres. Is intended as a supplement to or substitute for a play lot where population density, geographic barriers or distance preclude easy access. Examples of such facilities include play apparatus areas for pre-school and elementary children, hard surface areas for hopscotch, shuffleboard, tetherball,four-square and court games for basketball, volleyball, badminton, etc., and open play areas for softball, football, soccer, and winter sports. The concept of development emphasizes spontaneous rather than higher organized play. The playground should be easily accessible to pedestrian use. Neighborhood parks may be combined with school sites.Although any classification of park can be combined with a school, the age of users makes it preferable that June 1,2003 PARK DEVELOPMENT STANDARDS-Pg.5 neighborhood parks and elementary schools are the most desirable combination. Examples of neighborhood parks in Yorkville are Sleezer Park, Town Square and Prairie Park. 3. Athletic Parks—These are more commonly associated with Junior High Schools, where the advantage of multiple athletic fields for public as well as school use comes to play. The facilities should represent the functional needs of each agency, with the intent of satisfying one or more of the following requirements: (1) to avoid duplication of land and facilities unless existing facilities are over utilized: (2) coordination of services, and (3)to diminish capital expenditures and needs of each agency. Development should be similar to the neighborhood park. 4. Community Parks -The community park is sized between 7 and 40 acres, and development is intended for people of all ages. It is preferred;that the park be centrally located and serve at least four neighborhoods. Amenities found in a neighborhood park are included, supplemented by large open spaces for athletic games and organized sports. Internal walk patterns are desirable to connect the various functions, as well as providing pedestrian and bicycle paths. Adequate off- street parking should be provided in accordance with functions constructed. It should be accessible by motorized and non-motorized traffic. The classification may also serve as a neighborhood park facility for the area in which it is located. 5. Sports Complex-The sports complex is sized between 16—75 acres. It is developed to meet the needs of specific users groups and local athletic associations -for practice,team, and tournament play.These sites have adequate parking and are located on good traffic routes. They may also be located to take advantage of bicycle and pedestrian trail systems. Fields should be as multipurpose as possible, so a wide variety of flexibility can be maintained. Due to the ambient noise, traffic, and lights, sports complexes are not recommended to be located in the center of residential areas— in fact, sports complexes should be the solution to the typical problems of using neighborhood parks for competitive athletics. It is best to allow for additional space when acquiring sports complex space, as needs and trends are subject to constant change. An example of a sports complex park is Beecher Park. 6. Special Use Parks-Special use parks are intended for single interest activities and are large enough to accommodate the demand,therefore size can vary from 1 to 50 acres. They may be separate from, or a part of all park classifications; or a previous classification type may be a part of a special use park. Examples are tennis centers, outdoor education centers, museums, conservatories, golf course, children's farm, sports complexes, skate parks, splash/spray parks,swimming pool/aquatic centers, etc. Since users are going to come from a distance, the site should be near major vehicular access routes and bike trails. B. ENVIRONMENTAL CAPACITY-Local Classification Natural Resource Park(Linear Greenways/Trail systems)-The Natural Resource Park(or area) is utilized as a buffer zone, watershed, or conservation area and affords a passive appearance with managed natural habitats and plant ecosystems. These areas can be used to protect fragile or rare ecosystems. Sizes range most often range between 20 to 99 acres. Smaller areas may prove useful in special situations. Often these areas require skilled management to maintain sustainability and preserve healthy biodiversity of plant life. When utilized as a linear greenbelt and/or trail corridor, natural areas can serve as environmental bridges, supporting the movement of wildlife between other larger June 1, 2003 PARK DEVELOPMENT STANDARDS-Pq. 6 areas. When combined with public use areas,greenbelts are usually lined with maintained turf areas, and development can include open play areas, pedestrian and bicycle paths, park benches, picnic and rest areas, and water oriented facilities. It is quite common to see detention/retention ponds included in these areas. In instances where this classification of park is flood prone, construction of permanent structures is discouraged. The public use infrastructure should remain supplementary to the functional classification of lands described. Other functions of a natural resource park may include: 1. Conservation of local resources, such as streams,wetland habitats, and forests. 2. Preservation of environmental and/or historic resources in conjunction with local historic preservation agencies. 2.2. LAND/CASH DEDICATION ORDINANCES The United City of Yorkville Land Dedication Ordinance requires 10 acres per 1,000 population be donated for parks as part of the subdivision /planned unit development approval process. The contribution of land/cash is in accordance with the City Land/Cash Ordinance. It is for these stipulated acres that the following standards have been developed. These standards will also act as guidelines for land donated to satisfy other functions of open space. "The ultimate population density to be generated by a subdivision or planned unit development shall bear directly on the amount of land required to be dedicated for park and recreation sites. The acreage of land dedication requirement shall be determined by obtaining the total population of the development times 10 acres per 1,000 population. Total population is determined by applying the estimated ultimate population per dwelling unit table to the number of respective units in the development. Each single family home will be calculated to have four bedrooms; Duplex unit will be calculated as 50%two bedroom units and 50%three bedroom units; Town home and apartments will be calculated with two bedrooms". When available land is inappropriate for park, or recreational use, the City shall require a cash contribution in lieu of the land dedication. This is based on the land cash calculation and the value per acre of the land based on the"Fair market value". In cases approved by the Park and Recreation Board,the contribution of Land Cash can be a mixture of 50% land 50% cash, or other agreed upon contribution mixes. A developer may donate the land and cash for park development upfront to have the construction of the park expedited. Otherwise, a 50% build-out standard for the subdivision may be set in place for park development. 2.2.1. Areas of NO Credit 1. No credit for exclusively private facilities& parks. 2. No credit for retention or detention areas, measured at the top of the bank. 3. No credit for lands located within the 100 year floodplain. June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg.7 2.2.2. Full or Partial Credit Credit may be received for active wet areas (lakes, rivers, creeks) historical areas, conservation area or other areas, that are identified to have recreational or conservation value. This will be considered on a case-by-case basis. Studies may be required to verify historical and/or conservation areas. Credit will be given for trail ways that are identified as infrastructure or connecting trails to a regional trailway system. Partial credit may be given for undeveloped trailways. Full credit may be given to land donations that are usable and or classified as developable for use for the general public. 2.3. PARK DEVELOPMENT TIMELINE and PROCEDURES The Park and Recreation Board and staff will plan the development of the park and/open land site with the following guidelines whenever possible. 1. Based on the established land cash ordinance a developer will make a donation of park land to the United City of Yorkville Park and Recreation Department for future use and development. 2. The Park and Recreation Board and staff will project park utilization and design in conjunction with the Parks Open Space Master plans established needs and determine priority and fiscal needs. 3. Annually the staff will recommend budget projections for park development based on available fiscal resources 4. A concept plan will be developed by the park planner or United City of Yorkville Staff indicating park design and preliminary cost projections. 5. Whenever possible, a public meeting inviting residents for the surrounding subdivision and area to the location site for input. 6. A finalize concept plan and cost projections will be developed and submitted to the Park Board for approval and recommendations to the City Council for development. 7. Timeline is established for project management. 8. Project/Park plan completed. *There may be occasions when a developer provides development support in advance to a subdivision being built which may require these procedures to be adjusted or altered. June 1,2003 PARK DEVELOPMENT STANDARDS-Pg.8 3. NEIGHBORHOOD PARK IMPROVEMENT STANDARDS 3.1. Park Design—Neighborhood park The following criteria are considered desirable traits for a park to be acceptable to the United City of Yorkville: 1. Size: Park sizes shall range between 2 to 15 acres; meet the requirements of the Park Master Plan, and the approval of the Park Board. 2. Location: Located close to the geographic center of the population served, or as approved by the Park Board. 3. Combined with an elementary school when possible. 4. Service Area: Approximately within '/ mile of pedestrian barrier-free walking distance to the site from the residential area it serves. A pedestrian barrier is defined as: • Any street presently classified or planned by the United City of Yorkville, Kendall County, or State of Illinois a major arterial street or highway; • Any street with speed limits over 30 miles per hour; • Collector streets with an average daily traffic count exceeding 3500 cars, and stop signs or stop lights further apart than % mile; • Railroad tracks; • Natural barriers; • Land use barriers 5. Dimensions: Parks shall have a minimum dimension of 450 feet on all sides. 6. Street Frontage: Street frontage shall be the full length of the park on two of its sides. Said streets shall be local or collector streets within the neighborhood. Additional access ways provided shall be a minimum of forty feet in width. Where a school site is adjacent to a park site the school site can be considered as one of the two required street frontages. Reasons for street frontage include: • Enhanced security and visibility • On-street parking availability • Encourages users to access the park through trail or sidewalk connections • Encourages neighborhood to take ownership and responsibility for their park. 7. Adjoining Developments: Whenever possible, the dedicated parcel shall be combined with dedications from adjoining developments. 3.2. Timing of Dedication and Acceptance 1. The Parks Department encourages, whenever possible, that at the time rough grading and placement of topsoil is completed on the first residential structure of a particular unit development, the park site(s) shall also be completed, ready for grading and/or sodding. All requirements stated herein for acceptance of the site shall be completed to the satisfaction of the Parks Department. In cases of more than one park site, or linear parkways, the developer shall determine a schedule of completion with the approval of the City. The Parks Department will verify that all requirements have been met and the site is ready for turf. Final acceptance of the site is determinate on the condition of the turf as stated herein these requirements Section 3.9. June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg. 9 2. Boundaries:The developer shall be required to install permanent metal boundary markers at each corner of the park site. Markers shall be of typical federal style aluminum marker 4° in diameter that can be placed on top of a re-bar. 3. The Parks Department has the option to require conveyance of areas designated to be maintained in a natural state prior to commencement of any site work. A separate site- specific plat of conveyance shall be prepared and submitted prior to issuance of any permits. The developer is responsible for securing all areas to be conveyed in a natural state with temporary fencing from the time the areas are platted to conveyance of the remainder of the site. 4. Environmental Assessment: For all lands to be dedicated to the City, the developer shall provide a minimum of a Phase 1 Environmental Assessment, produced by a recognized consultant. This assessment shall check for hidden, or unknown environmental factors including, but not limited to, buried or contaminated soils and aquifers, underground storage tanks, and dump sites. 3.3. Utilities Unless otherwise authorized by the Parks Department, each park site shall be fully improved with water, sanitary sewer, storm sewer, and electric service.At the time of installation of public improvements in the subdivision or planned unit development,the developer shall install the above-mentioned utilities for the park site in accordance with the city approved engineering plans. If the park site also functions as a storm water control facility, then the drainage structures and erosion protection shall be installed during rough grading. The site shall be free of all private gardens, woodpiles, swing sets, sump pump discharge pipes, and other items that give the impression that a portion of the site is part of the adjacent property. No sump pumps shall discharge directly onto the site.They may be connected to a catch basin on the site if approved by local authorities and the United City of Yorkville. 3.4. Topsoil 3.4.1. General Topsoil shall be spread in all lawn areas to a minimum compacted depth of six(6") inches. Topsoil shall be friable, loamy mixture surface soil. It shall not be extremely acid or alkaline nor contain toxic substances harmful to plant growth. It shall be of uniform color and texture. Topsoil shall be free from large roots, sticks,weeds, brush, subsoil, clay lumps, stones larger than one (1") inch in diameter, and other litter and extraneous matter undesirable to plant growth. 3.4.2. Stockpiling Contractor shall not stockpile any topsoil or other soil materials on the park site without written authorization from the Parks Department. 3.5. Grading/Filling 3.5.1. Slopes All lawn areas shall maintain a minimum slope of 2.0%, or 2 feet in 100 feet, and a maximum slope of 4%, or 4 feet in 100 feet. The developer shall submit grading plans to the Parks Department for approval prior to beginning construction. 3.5.2. Filling/Borrow There shall be absolutely no burying permitted of site debris, construction debris or rubbish, or any other extraneous matter on the park site(s). Areas to receive approved fill shall receive clean June 1, 2003 PARK DEVELOPMENT STANDARDS-Pq. 10 fill, free of large boulders, concrete, or other debris. The park site may not be used as a borrow pit. 3.5.3. Environmental Precautions/Assessment For all lands to be dedicated to the City,the Developer shall provide a minimum of a Phase 1 Environmental Assessment, produced by a recognized consultant. This assessment shall check for hidden, or unknown environmental factors including, but not limited to, buried or contaminated soils and aquifers, underground storage tanks, and dump sites. At all times during construction,the Developer shall take appropriate precautions and prevent the discharge and/or dumping of hazardous wastes, liquid or solid, from his or other's operations on any sites within the development, including those to be dedicated to the City. Police and local Fire Departments shall be notified of any temporary storage of hazardous materials during construction. 3.6. Detention/Retention Basins-Stormwater Management 3.6.1. General: 1. It is not the practice or desire of the Parks Department to accept retention /detention facilities as part of a neighborhood park. Special consideration may be given for acceptance of detention/retention ponds if they are adjacent to other park areas and meet usability criteria at the discretion of the Board. This may include, but not be limited to, safe access, fishing, incorporated trail systems, overlooks, or natural habitats. At no time shall the Parks Department accept said basins alone or for stormwater management purposes alone. 2. Should detention or retention ponds be part of the local donation, they shall meet the following requirements. a. Construction shall be in accordance with engineering drawings approved by the City and shall meet all applicable Parks Department standards. b. Changes to the plans including, but not limited to, percent of slope, grading, depth of top soil, location of structures or any other improvements shall not be implemented unless first approved in writing by the Parks Department. c. Comply with state statute regarding distance from ROW s. 3.6.2. Retention Basins (Wet Ponds) 1. Design Standard—Retention ponds shall be designed to facilitate a low degree of maintenance and reduce potential hazards for users and maintenance staff. 2. Shape—Pond configuration shall be natural in appearance featuring varying slopes running down to the shoreline. Shoreline shall undulate at varying degrees around the pond perimeter. Provisions in the plans for configuration of a pond shall allow for access for dredging, grate maintenance, and accommodation of maintenance considerations. The Parks Department and developer shall jointly determine final shoreline configuration. 3. Size—the ponds shall be no smaller than two (2) acres. 4. Depth—These areas are designed to a minimum depth below normal water levels of 6 feet. If fish are to be maintained, 25% of the pond shall be a minimum depth of 12 feet. These areas must have a safety shelf 5'- 10'feet in width at a depth of 2 feet below the normal water elevation. The slope to the bottom of the pond beyond the safety shelf shall June 1,2003 PARK DEVELOPMENT STANDARDS-Pa. 11 be 2:1 and the slope up from the safety shelf to the normal water level shall be a maximum of 3:1. (Subdivision control ordinance 2000-2, dated 3-9-00) 5. Bank Stabilization—Protection against erosion and water level fluctuations is required. Stabilization shall be provided through one of the following means: a) Complete establishment of perennial ground cover,water tolerant grasses, or natural vegetation to the approval of the City; b) Construction of retaining walls; or c) Use of rip-rap underlain by gravel and filter fabric. The use of rip-rap and retaining walls as a sole means of shoreline protection will not be permitted. 6. Sedimentation —. All storm water inlet points must have calculated desilting basins below the required 6 feet depth. Desilting basin volume shall be 500 ft3/acre of tributary impervious area. Developer shall provide engineering plans, estimating probable quantities of sediment from the watershed at five-year intervals for a 25 year period. The Developer shall construct sediment basins to handle the aforementioned sediment. A cleaning/dredging plan shall also be included. The City shall approve all engineering and installation. Existing Public Ordinances and annexation agreements shall regulate all additional storm water design considerations and management. 7. Aquatic Plantings—Shoreline areas selected for the planting of aquatic and emerging aquatic vegetation, slope requirements shall be appropriate to ensure healthy growth and development of the specified vegetation type. 8. Shoreline Slopes (Above Water)—An area six feet wide and around the perimeter of the pond shall slope towards the pond at the rate of 2 to 5%. No slope beyond the six-foot strip shall exceed a 5:1 slope (20%). 9. Buffers— In areas where a pedestrian /bicycle trail occurs between the property line and a pond, there shall be a minimum 50'wide buffer between the property line and the high- water level line. The 50'wide buffer will be broken down into a minimum 20'wide area between property line and outside edge of the path, and a minimum 12'wide area between the inside edge of path and the high-water level line. In areas where there are no paths between the property line and a pond, there shall be a minimum 30'wide buffer between the property line and the high-water level line. 10. Aeration —Developers shall incorporate aeration systems into all retention basins that do not incorporate a constant flow of water. The City shall approve all engineering and installation. Developers are encouraged to incorporate aeration in all other retention basins to improve water quality and provide desirable aesthetics. 3.6.3. Detention Basins(Dry Ponds) 1. Requirements for detention basins shall satisfy design criteria as set forth in the Grading Section of these Standards. The major consideration is the dual use of detention and recreation. In order to facilitate review of park areas, the proposed outline of the detention at the one-year, 10-year, and 100-year high water line shall be illustrated on the preliminary plan or the P.U.D. plat. June 1. 2003 PARK DEVELOPMENT STANDARDS-Pq. 12 2. Buffers—The buffers shall be the same as those mentioned under Retention Basins (Ponds) above. 3. Design-These areas are designed with a 2 year low flow underdrain system so that ponding beyond the storage does not occur and that a good stand of grass can be maintained. The pond bottom slope shall be a minimum of 2% except that a 0% slope will be allowed directly over the underdrain pipes. All incoming and outgoing conduits shall have concrete flared end section or poured in place headwall with grates. 2 foot inlets can be placed over the low flow pipe. The maximum water depth below the HWL shall be 4 feet. . June 1,2003 PARK DEVELOPMENT STANDARDS-Pa. 13 lil -` - '`O'H / �TF 1 / { frill 20'MINIMUM � 1 12'MINIMUM ki1/4\ oil50'BU ER P TH OCCURS FF ( A ) 6K Ti 30'BUFFER(NO PATH) \ z re n I w J z \ 6'WIDE AREA WITH 2-5%SLOPE wre r 0 / 24 'or a a \ VARYING SLOPES 1.5%-20%(5:1) oreaI i / ' UNDULATING SHORELINE IPOND 2 ACRE MIN. / PATHWAY THE STANDARDS FOR DETENTION PONDS SHALL BE THE SAME AS THOSE FOR RETENTION AREAS,WITH THE BOTTOM OF THE DETENTION AREAS MAINTAINING A POSITIVE SLOPE OF 2%MINIMUM. RETENTION/DETENTION PONDS __,(7) N.T.S. 3.6.4. Inlet and grate design 1. All grates for drainage inlets shall be bicycle safe and accessible per the ADA when placed in walkways or drives. 2. All trash covers for storm inlets shall have a maximum opening of 3.5"square to prevent head entrapment. All grates on drain culverts and pipe inlets and outlets shall be bolted in place. June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg. 14 3.7. Greenways/Wetlands/Floodplain areas For areas of natural habitat re-establishment or enhancement, the Developer shall submit complete installation and maintenance plans to the City prior to acceptance of the development plat. 3.8. Conservation and Protected Areas For areas to be dedicated, an environmental study including a topographic map shall be completed by the developer identifying the endangered and protected areas, summary of floristic quality,wetland, and floodplain maps and inventory of wildlife, vegetation, and habitats. Watershed areas shall be identified with recommendations for management. All studies shall be completed prior to the land dedication. Developer shall comply with Wetland Ordinance. 3.9. Turf Grass Developers shall install turf grass in agreement with the Parks Department. This work shall occur after the placement of all topsoil,fine grading, and installation of sidewalks, pathways, and plant material. All park access points of 100 ft.width or less shall be sodded. Sodding procedures shall be in compliance with all Parks Department regulations regarding sodding and watering practices. The seed shall be a premixed Bluegrass/Ryegrass mixture approved by the Parks Department. The mixture shall be by weight a 70% mixture of 3 Kentucky Bluegrasses (equal percentages) and a 30% mixture of 3 perennial Ryegrasses (equal percentages). The mixture shall be sown at the rate of 220 lbs. per acre. All seed shall be certified 98% purity and 80% germination. Prior to seeding, all lawn areas shall be fertilized with an approved starter fertilizer at an approved rate. The fertilizer shall be cultivated into the top three inches of the topsoil. The seeding season in the spring shall be April 1 to May 15. The fall season shall be August 15—October 1. The developer shall reseed all areas that do not germinate and repair all eroded areas and reseed them until 90% germination has taken place. All other aspects of maintenance will be done by the Parks Department. 3.9.1. Mulching The seeded areas shall be mulched as follows: 1. Seeding areas designated to receive erosion control blanket shall be covered with biodegradable seed blanket as specified. All seeded areas of slopes steeper than 4:1, the bottom of swales and around drainage structures, should be mulched with erosion control blanket the same day as seeded. a. The blanket shall be laid out flat, evenly and smoothly, without stretching the material. The blankets shall be placed to that the netting is on the top and the fibers are in contact with the soil. b. For placement in ditches, the blankets shall be applied in the direction of the flow of the water and butted snugly against each other. The blankets shall be stapled in place, using 4 staples across the upstream end at the start of each roll and placing June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg. 15 staples on 4 foot centers along each side. A common row of staples shall be used along seams of adjoining blankets. All seams shall overlay at least 2 inches. c. On slopes,the blankets shall be applied either horizontally or vertically to the contour and stapled in place similar to ditch applications except that the staple space interval shall be 6 feet. 2. Seeding areas incorporating an annual temporary mix do not require mulching. 3. Turfgrass seeding areas shall be mulched in accordance with the 'Standard Specifications'. Contractor is responsible for obtaining all water for the work. 4. All seeded areas less than 4:1 slope should be mulched within twenty-four(24) hours of seeding using straw with tackifier or hydraulic mulch. Straw—Rate: 2 tons(4000 lbs.) per acre Mulch binder for straw—40 lbs. per acre Hydraulic mulch—2000 lbs. mulch : minimum 2000 gal.water per acre 3.10. Existing Vegetation, new plantings, and landscaping 3.10.1. Existing Vegetation Existing vegetation including, but not limited to, trees, shrubs, grasses, and wildflowers shall be protected during the construction process if determined by the Parks Department to be preserved. Development plans shall include methods of protecting such vegetation during the developer's construction process. 3.10.2. New Landscape Material -Planting Standards 3.10.2.1. Minimum Size/Quality All landscape material shall meet the standards of the American Nurseryman's Association. Trees planted in parks shall be a minimum size of: SHADE 2.5 inch caliper BB INTERMEDIATE 1.5 inch caliper BB EVERGREEN 6 foot high BB All landscape material shall be subject to Parks Department inspection at the source of origin. June 1,2003 PARK DEVELOPMENT STANDARDS-Pg. 16 3.10.2.2. Planting Season Regardless of calendar date,trees must be dormant at the time they arrive at the site of.the work or storage site. If trees are dug in-season, they must be properly watered and sheltered until the time of planting. Spring Planting: This work shall be performed from the time the soil can be worked until the plan, under field conditions, is not dormant except that Evergreen planting shall terminate on June 1. Fall Planting:This work shall be performed from the time the plant becomes dormant until the ground cannot be satisfactorily worked except that evergreen planting shall be performed between September 1 and November 1. 3.10.2.3. Excavation of Plant Holes The sides of all plant holes shall be angled at approximately 45 degrees. All plant holes shall be dug in such a manner that the inside surfaces of the hole shall be in a loose friable condition prior to planting. Glazed or compacted sides will not be permitted. The equipment used to dig the plant holes must be approved by the Parks Department. Plant holes shall be twice the diameter of the root ball. The root ball shall set on compacted, undisturbed earth. On slopes,the depth of excavation will be measured at the center of the hole. 3.10.2.4. Planting Procedures Backfill may be excavated topsoil. The backfill shall, at the time of planting, be in a loose, friable condition. All plants shall be placed in a plumb position and set at the same depth as they grew in the nursery field. Backfill shall be placed around the root system. Tamping or watering shall accompany the backfilling operation to eliminate air pockets. Set the base of the tree trunk two inches above the surrounding soil. A thorough watering of trees,with a method approved by the Parks Department shall follow the backfilling operation. This watering shall completely saturate the backfill and be performed during the same day of planting. After the ground settles, as a result of the watering, additional backfill shall be placed to match the level of the finished grade. Approved watering equipment shall be at the site of the work and in operational condition prior to starting the planting operation. Balled and Burlapped/Basketed Plants: After the plant is placed in the hole, all cords and burlap, or the complete basket, shall be cut away from the top one half of the balls. A circular water saucer shall be constructed around each individual plant to the satisfaction of the Parks Department. June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg. 17 ... . . t,, , •, TRIM BRANCI¢S TO RETAIN NATURAL FORM OF TREE i\iiiDONDT INJURE BRANCHCOLLAR IWRAP TRUNKS OF THIN BARKED TREES WITH APPROVED TREE WRAP IN FALL.REMOVE IN SPRING � 2 T-BARS LONG OUTSIDE • ROOT BALL WITH ONE ON SIDE OF PREVAS JNG WINDS(OPTIONAL) CROWN OF ROOT BALL SHALL BEAR SAME RELATIONSHP j TO FINISHED GRADE AS R DID TO PREVIOUS GRADE r MULCH OVER ENTIRE RANTING HOLE,KEEP AWAY FROM TRUNK r CREATE RAISED SALCER AROUND EDGE OF ROOT BALL BACKFILL WITH NATIVE SOIL FINISHED GRADE / i; CUT AND REMOVE TOP 113 OF BURLAP,TWINE AND WISE W./i• 4/i ii BASKET FROM ROOT BALL GpGG�i/., ;;;.C;;�',,\\;,'�/; / B&B ROOT BALL /O/��/��/��/v��/�����/�'������J�C��♦ EXISTING SUB GRADE,TO AVOID SETTLING DC)NOT EXCAVATE O��//�p/J�� /��/p//O//J���//��/O//0���//� BENEATH ROOT BALL NOTES: 1O NOT DAMAGE MAIN ROOTS OR DESTROY ROOT BALL WHEN INSTALLING TREE STAKE. 2.WATER THOROUGHLY AFTER INSTALLATION. 3.REMOVE TREE RINGS MD STAKES TWD YEARS AFTER INSTALLATION 4.PROVIDE DRAINAGE FOR PLANTING PTT F IN IMPERMEABLE SOL 5.ALL TREES MUST BE DUG WHEN DORMANT ODECIDUOUS TREE DETAIL(ALL SOILS) 13nm0 BLACK , / PLASTIC HOSE JI Ili.' 3.T (N0.11 GA)GALV.WIRE, COIL EACH END TIGHTLY ALLOW FCR ADEQUATE TRUNK MOVEMENT ENLARGED DETAIL DO NOT DAMAGE OR CUT LEADER -4.. 2 T-BARS OUTSIDE ROOT BALL WTI4 ONE ON SIDE OF PREVAILING WINDS(OPTIONAL). 0ill I� 0 �. CROWN OF ROOT BALL SHALL BEAR SAME RELATIONSHF '' yr- TO FINISEED GRADE ASR DID TO PREVIOUS GRADE MULCH OVER ENTIRE PLTING HOLE,KEEP AWAY FROM TRUNK Il��ICREATE RAISED SAUCER AROUND EDGE OF ROOT BALL II EEBACKFILL WITH NATIVE SOL .t=J._.._ __/ `L- FINISHED GRADE ice\;%i�.111111111111[ �11 L CUT AND REMOVE TOP 113 OF BURLAP,TWINE AND WIRE i,;/.�'1. :. .. �\O�O BASKET FROM ROOT BALL /'0��/p����,� :i}:{•}C:of }::}' .:�<��,// B&B ROOT BALL /,,,,,,,,,,k,,,,,/•\\,7).\\\,,,,t,,,,,\,,,,,,,,.•\‘‘,);�J�O„\�OeO�,N\��\,,`�.�\/,\�\�`/�\� TO AVOID SETTLING DO NOT EXCAVATE BENEATH ROOT BALL iibOGG/ice/i,i��i�i�i G�/i/i�'r"/i�:G�/i ii�i�G�/i /��i%,,/%/�.,/k,"://, i/i�/iii i,,,,$((//, moi(((/�G�,Oa�'r,\\/r�/i'�i\\*,:<,i��/i� -;G �������QQO�O�-04�������000000. SPECIFICATIONS 1.DO NOT DAMAGE MAIN ROOTS OR DESTROY ROOT BALL WHEN INSTALLING TREE STAKE. 2.WATER THOROUGHLY AFTER INSTAUAT ON. 3.REMOVE TREE RINGS ANC STAKES TWO YEARS AFTER INSTALLATION. 4.PROVIDE DRAINAGE FOR PLANTING PIT IF IN IMPERMEABLE SOL ED CONIFEROUS TREE DETAIL June 1,2003 PARK DEVELOPMENT STANDARDS-Pg. 18 l r._ TRIM BRANCHES TO RETAIN NATURAL FORM OF TREE (ft: • DO NOT INJURE BRANCH COLLAR I , WRAP TRUNKS OF THIN BARKED TREES WITH APPROVED i� TREE WRAP AT APPROPRIATE TIME OF YEAR FOR THE AREA 2 T-BARS OUTSIDE ROOT BALL WITF ONE ON SIDE OF PREVAR.NG WINDS(OPTIONAL) CROWN OF ROOT BALL SHALL BEAR SAME RELATIONSHIP ij TO FINISHED GRADE AS IT DID TO PREVIOUS GRADE 0 MULCH OVER ENTIRE PLANTING HOLE,KEEP AWAY FROM TRUNK Sok. / I CREATE RAISED SAUCER AROUND EDGE OF ROOT BALL ��i- •i;' At I BACKFILL WITH NATIVE SOL O o O�� I i SOD OOvO O /`�/��G���iit I� CUT AND REMOVE TOP 15 OF BURLAP,TWINE AND WIRE fi!i:, *//,$,./O�-��Q` Y, :' i BAB R1T OOTBALLQ�/i,��/Qiiii�',/lii:iziii���`i� BENEATHROE OT BTO AV0ID SETILNG DO VOT EXCAVA-EOJ��QOQ�`��OOn�opO��JQ, NOTES' 1.DO NCT DAMAGE NAM ROOTS OR DESTROY ROOT BALL WHEN INSTALLING TREE STAKE. 2 WATER THOROUGHLY AFTER INSTALLATION. J.REMOVE TREE RINGS AND STAKES TWO YEARS AFTER INSTALLATION. 4.PROVIDE DRAINAGE FOR PLANTING PIT IF IN IMPERMEABLE SOIL (:)SLOPING GRADE DETAIL } WHEN PLANTING SHRUBS IN A BED, EXCAVATE AND ROTOTILL ENTIRE BED. SPACE ALL SHRUBS ACCORDING TO \_I ) PLANT UST.MULCH ENTIRE BED,AND FORM SAUCER AROUND BED EDGE. KNIFE EDGE ENTIRE BED, X TRIANGULAR SPACING s8 9PeOIP1® CLEANLY PRUNE ONLY DAMAGED,DISEASED ANDIOR WEAK BRANCHES - FINISHED GRADE AROUND PLANT TO BE-HE - - ,.i -• SAME AS ORIGINAL GRADE OF PLANT N POT • ,i,11,,„ iiii, .... MULCH OVER ENTIRE PLANTING HO_E - NA, CREATE SAUCER AROUND ROOT BALL //ice i' BACKFILL WITH NATIVE SOIL A _.' ?:p,,,:'�..:•-, FINISHED GRADE s i��/ i�Vii`.���� ,,/?.. CAREFULLY REMOVE TOP 1/3 OF BURLAP i`i ::. : /��/��/O�`� OR CONTAINER IF CONTAINER IS NON- /��/p/ ;.i}?i:-::}:?::' /�`//�/4�.>,k ORGANIC REMOVE COMPLETELY) /`�/i�/ T :�'r::::;;' .%iQ/Je/!,�Q�O/ii // /i// _ _ `i/`i`�ii�i�i4Z';.,ice`//``i/`i``i`�i/ i�i ��i4Z`i/ . i�ii` TO FACILITATE ROSOT PENETRATION AIN=R \/i`�/\i G�i`�/\4\G G\�G��r`�G/�O`� i�ii'' `�� '/�/�/iii V EXISTING SUBGRADE,TDAVO()SETTLING `i`ii/iii`ii/iii ``````�`````` DO NDT EXCAVATE DEEPER THAN ROOTS NOTES I.WATER THOROUGHLY AFTER INSTALLATION, 2.USE EXISTING SOIL AS BACKFILL.F DIRECTED BY OWNER AMEND WITH 13 COMPOST. OSHRUB DETAIL-CONTAINER OR B&B June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg. 19 3.10.2.5. Mulching/Wrapping Immediately after watering, plants shall be mulched. A layer of wood chips shall be used to cover the circular water saucer to a depth of four(4) inches when settled. All mulching shall be kept in a minimum of 6"from the trunk of all trees and shrubs. Immediately after planting, trunks of all deciduous trees shall be wrapped spirally from the ground to the lowest major branch (after pruning) overlapping the wrap at least one third (1/3) of its width. Trees shall not remain wrapped during the summer months. 3.10.2.6. Pruning Procedures Qualified personnel, experienced in horticultural practices and operations, shall perform all pruning.The method and location of pruning and the percentage of growth to be removed shall meet the approval of the Parks Department. All pruning shall be done with sharp tools in accordance with the best horticultural practices. The ends of all broken and damaged roots of1/4 inch or larger shall be pruned with a clean cut, removing only the injured portion. All broken branches, stubs, and improper cuts of former pruning shall be removed. Pruning shall consist of thinning the twigs or branches as dictated by the habit of growth and the various types of the trees to be pruned, and as directed by the Parks Department. The leader and terminal buds shall not be cut unless directed by the owner. Evergreens: Evergreens shall not be pruned except to remove broken branches. 3.11. Pathways and Trails on Public Property Where pathways are required, they shall be constructed of concrete, bituminous asphalt, or limestone screenings to the satisfaction of the Parks Department. The concrete pathways shall consist of a 5"thick layer of concrete resting upon a 2"thick(min.) aggregate base course. The bituminous asphalt pathways shall consist of a minimum 8"thick aggregate base course, and 2"thick bituminous surface course. The limestone screenings pathways shall consist of a minimum 6"thick aggregate base course and a 2"thick limestone screenings surface course. Other requirements and improvements may be required based on the location and needs of the site. The minimum widths of pathways shall be as follows: o Pedestrian 5' (concrete) 6' (bituminous asphalt or limestone screenings) o Normal Traffic Pedestrian and Bicycle8' (bituminous asphalt or limestone screenings) o High Traffic Pedestrian and Bicycle 10' (bituminous asphalt) The 8'and 10' pathways shall have minimum radii on turns and curves that will support a pickup truck without leaving the pavement.All trails expected to receive federal funding must be designed to AASHTO standards. The 8'wide and 10'wide paved pathways shall have 12" wide aggregate shoulders. A minimum of 2 feet wide level graded shoulder with grass is required on each side for clearance. June 1, 2003 PARK DEVELOPMENT STANDARDS-Pq. 20 To meet accessibility standards, pathways may not have longitudinal slopes greater than 5% or cross slopes greater than 2% unless there is a secondary access route that provides access to the area or facility. A grade of 5% should not be longer than 800 feet. 5"CONCRETE PAVING 2"AGGREGATE BASE COURSE(MIN.) WELL COMPACTED SUBSOIL FREE OF TOPSOIL Vlffirt:.--:•••:.*:.::,. ,•:`,-i.• :'. -;.-•7•.;-. -1-. 1 r $ CONCRETE REQUIRED AGGREGATE SHOULDER 2"CLASS I BITUMINOUS SURFACE COURSE 8"AGGREGATE BASE COURSE WELL COMPACTED SUBSOIL FREE OF TOPSOIL VARIES 5 01 GEOTEXTILE FABRIC NM BITUMINOUS ASPHALT 2"LIMESTONE SCREENINGS 6"AGGREGATE BASE COURSE WELL COMPACTED SUBSOIL FREE OF TOPSOIL i-*..*! Ii.,./,, 11.0.,,• i• /•N N N N N I.�Ii I• Nqi, A LIMESTONE SCREENING -0 SIDEWALK / TRAIL SECTIONS N.T.S. June 1,2003 PARK DEVELOPMENT STANDARDS-Pq.21 3.12. Playgrounds/Park Improvements 1. Should the Developer desire to install a playground or other park improvements on behalf of the City with the City's approval, the City shall approve all plans and construction methods to be used, including, but not limited to, equipment, materials, grading, and drainage. 2. Playgrounds shall be designed with accessible curbing, concrete retaining curb, and surfacing as shown on the following detail. #4 REINF.BARS W/SLIP DOWELS AT EXPAN.JT. 5"THICK CONCRETE 2"THICK COMPACTED GRANULAR BASE(MIN.) 12"LAYER OF ENGINEERED WOOD FIBERS WELL COMPACTED SUBSOIL FREE OF TOPSOIL 4"LAYER OF ROUNDED WASHED GRAVEL CONTROL JOINT FILTER FABRIC 2'R • ci fri 0 \ • � , li 4'PERFERATED DRAIN TILE 12" TRANSITION EDGE RETAINING CURB -E PLAYGROUND DETAILS . N.T.S. June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg.22 3.13. Maintenance Standards(By Developer) The developer shall maintain the park site until all improvements and requirements specified in this document are completed,turf is fully established, and the United City of Yorkville formally accepts the site. Maintenance of the park site shall include the following until the conveyance process is fully complete. 3.13.1. Escrows(Under Legal Consideration) The Parks Department, in no circumstance, shall be responsible for the maintenance and repair of storm drainage structures, pipe, other appurtenances, or shoreline degradation. These responsibilities shall be left to the developer, or homeowners association. See the following suggested language: 1. In order to assist the future Homeowner's Association with maintaining the on-stream storm water detention system, the Developer shall establish and fund a cash reserve for said work in the amount of$ prior to conveying said system to the Association and/or Parks Department. 2. Owners and Developers agree to the Municipality enacting a dormant Special Service Area (SSA)to act as a back up in the event that the Homeowner's Association fails to maintain the private common areas, private detention ponds, perimeter landscaping features, and entrance signage within the Subject Property. 3. In other cases, the Developer shall escrow an amount equal to one year of projected maintenance costs. This amount shall be agreed upon by the City. Escrows shall automatically renew each year until the park site(s) are accepted by the City. 3.13.2. General 1. All rubbish and debris including, but not limited to, old tires, construction material, fencing, tree houses,trash, and other material not desired by the Parks Department, shall be removed from the site prior to conveyance. 2. Until such time as the United City of Yorkville has accepted the park site, the City shall not be held liable for any damages that may occur on such a park site, and shall be held free and harmless from any and all claims that may be submitted. Upon formal acceptance of the park site improvements by the Parks Department, the Parks Department will assume maintenance of the park site. 3. All storm water structures shall include proper grates and covers to protect the public and shall be maintained free of debris to ensure unrestricted flow of storm water runoff. 3.13.3. Turf 1. Turf shall be mowed at regular intervals and shall not exceed 4.5 inches in height. 2. Areas of erosion, including but not limited to swales, slopes and around storm structures shall be repaired/restored in accordance with grading and seeding requirements. All areas within 10 feet of on-site structures shall be sodded rather than seeded for erosion control purposes. Full establishment of turf is required before acceptance. 3. In cases where existing trees and shrubbery are present on the site, deadwood and undesirable trees or thinning of dense growth shall be removed prior to conveyance.This may include branches or entire trees and shrubs. All stumps shall be ground to 12 inches below grade, backfilled and restored in accordance with grading and seeding requirements. June 1,2003 PARK DEVELOPMENT STANDARDS-Pq. 23 4. Fully established turf is defined as ninety percent (90%) free of weeds and bare spots, vigorously growing, and containing a well established root system with multiple blades per plant. 3.13.4. Plantings 1. Maintenance shall begin immediately after the planting is completed and shall continue until final inspection and acceptance. Maintenance of new plantings shall consist of weeding, watering, mulching, spraying, resetting plants to proper grades or upright position, repair of water saucers or other work that is necessary to maintain the health and satisfactory appearance of the plantings. 2. Watering: Additional watering, up to 50 gallons per tree, shall be performed at least once within every thirty (30) days during the months of May through October. The schedule for watering within the thirty (30) day increment will be determined by the Parks Department. Should excessive moisture conditions prevail, the owner may delete any or all of the additional watering cycles or any part of said cycles. The contractor shall not be relieved in any way from the responsibility for unsatisfactory plants due to the amount of supplemental watering. 3. Weeding: Weeds and grass growth shall be removed from within the earthen saucer of individual trees and from the area within the periphery of the mulched plant beds. This weeding shall be performed at least once during the months of May through October. The Parks Department will determine the weeding schedule. The contractor shall not be relieved in any way from the responsibility for unsatisfactory plants due to the extent of weeding. 4. The contractor shall guarantee all plant material for a period of one (1)year from the date the plants are accepted by the Park Board. 5. All plant material, which dies within thirty (30) days after being planted, shall be replaced immediately and be considered as part of the original planting and subject to the guarantee period of one (1) year. Should the plant not be installed until a later date, the guarantee period shall take effect from the date of planting. 3.13.5. Mesic and Wet mesic areas After the initial mesic/wet-mesic seeding work is completed and all initial work has been completed satisfactorily according to the specifications,the following establishment and maintenance work shall be performed by the Contractor for a period of(3) years as outlined below: Maintenance, including watering, mowing, herbicide application and burning will be required to assist the mesic/wet-mesic vegetation in growth and reduce the competition of weeds until all mesic/wet-mesic seeding has established and matured and been accepted by the owner. a. First Year 1. Weed Control a. Review the site and treat all noxious weeds with a herbicide by a "wicking application"and hand weeding as appropriate once per month from May through September. (Herbicide by spray application will not be allowed because of overspray and the drifting down of herbicide killing the mesic/wet-mesic species below the weeds.) June 1,2003 PARK DEVELOPMENT STANDARDS-Pg.24 b. When the mesic/wet-mesic vegetation reaches the height of twelve (12") inches, the Contractor shall mow it to a height of six(6") inches. No more than two mowings per season is necessary. (Mowing the site helps to control weeds and allows mesic/wet-mesic plants to compete. 2. Species Enrichment a. Overseed thin, bare, or weedy areas with the appropriate seed mix per seeding dates as specified. b. Plant herbaceous plugs for greater impact (optional). b. Second Year 1. Controlled Burn a. Prepare and obtain a controlled bum permit from the IEPA in January. b. Conduct controlled burn in early spring. (Burning is necessary to reduce the non-native weeds while promoting the desired mesic/wet-mesic species.) Weather conditions may necessitate schedule changes. Such changes shall require owner approval. c. Review site and mow areas that did not burn. 2. Species Enrichment a. Overseed thin, bare, or weedy areas per seeding dates as specified. b. Plant herbaceous plugs for greater impact(optional). 3. Weed Control Review the site and treat all noxious weeds with a herbicide by a "wicking application" and hand weeding as appropriate once per month from May through September. (Herbicide by spray application will not be allowed.) a. When the mesic/wet-mesic vegetation reaches the height of twenty-four (24") inches, the Contractor shall mow it to a height of twelve (12") inches. Only one mowing per year is necessary. e. Third Year 1. Controlled Burn a. Prepare and obtain a controlled bum permit from the IEPA in January. b. Conduct controlled bum in early spring. Weather conditions may necessitate schedule changes. Such changes shall require owner approval. c. Review site and mow areas that did not bum. 2. Species Enrichment a. Overseed thin, bare or weedy areas per seeding dates as specified. b. Plant herbaceous plugs for greater impact(optional). 3. Weed Control a. Review the site and treat all noxious weeds with a herbicide by a "wicking application" and hand weeding as appropriate once per month from May through September. (Herbicide by spray application will not be allowed.) b. When the mesic/wet-mesic vegetation reaches the height of twenty-four (24") inches,the Contractor shall mow it to a height of twelve (12") inches. Only one mowing per year is necessary. June 1, 2003 PARK DEVELOPMENT STANDARDS-Pq. 25 3.13.6. Playground and Site Improvements Until acceptance by the Park Board, the Developer shall maintain any park improvements in a safe and clean condition, including inspections for dangerous objects, vandalism, and wear and tear. June 1, 2003 PARK DEVELOPMENT STANDARDS-Pq.26 APPENDICES Yorkville Land Donation Ordinance June 1, 2003 PARK DEVELOPMENT STANDARDS-Pg. 27 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer .- `• Subject: Kylyn's Ridge Unit 1 —Letter of Credit Reduction No. 1 Date: September 8, 2003 Attached find a request from the developer's consultant to reduce the two letters of credit for the Kylyn's Ridge Unit 1. I have reviewed the request and concur with most of the work completed to date. I concur with the request regarding Onsite Work, but recommend changes to the request for Earthwork. The Earthwork letter of credit was based on a preliminary cost estimate. The reduction should be based on the final estimate, which happens to be higher. I also recommend that we retain funds for 50% of the erosion control items at this time. Ordinance allows reductions down to 15% of the engineer's estimate of cost of substantially completed improvements prior to final acceptance. Making changes for the items mentioned results in a letter of credit reduction amount for earthwork in the amount of$76,674.82. The letter of credit reduction amount for onsite work would be $834,804.95. A summary of the letters of credit for Kylyn's Ridge Unit 1 is as follows: Earthwork Onsite Work Original Letter of Credit: $ 138,890.40 Original Letter of Credit: $1,541,405.36 Previous Reductions $ 0.00 Previous Reductions $ 0.00 This Reduction: $ 76,674.82 This Reduction: $ 834.864.70 Remaining Amount: $ 62,215.58 Remaining Amount: $ 706,540.66 Please place this item on the Public Works Committee agen a of September 22, 2003 for consideration. 6c " f. .57/ Ch Cc: Chad Gunderson, AMG Homes, Inc. 8-Sep-03 Letter of Credit/Bond Reduction Subdivision: Kylyn's Ridge- Unit 1 (Earthwork Only) Theoretical Approved Letter of Credit Substantially complete Remaining Item Eno. Est. Amount prior to Red. #1 Amount Erosion Control $12,085.00 $13,293.50 $6,042.50 $7,553.13 Faxon Road Earthwork $29,199.59 $32,119.55 $0.00 $32,119.55 Onsite Earthwork $150.286.05 $ 65.314.66 $150.286,05 $22.542.91 Totals $191,570.64 $210,727.70 $156,328.55 $62,215.58 Notes: 1) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. J. BOADA ASSOCIATES PROJECT DEVELOPMENT AND MANAGEMENT PH: 639-692 6747 1262 BLRCHDALE LN. AURORA,ILLINOIS 60504 FAX: 630-692 6748 August 27,2003 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Rd. Yorkville, Il 60560 RE: Kylyn's Ridge Unit 1-Mass Grading Reduction of Letter of Credit No. 15317 I Dear Joe: In view of the partial completion of improvements in the subject project, we are requesting the approval for the reduction of the letter of credit No. 15317 covering the Mass Grading for Public Roads and Storm Water Management Facilities. The original amount of the above mentioned letter of credit is $ 138,890.40 which corresponds to 110%of the estimated cost($ 126 264.00). Consequently, are asking that the reduction of said letter of credit be approved for an amount of$ 46,679.21 based on the following: Original estimated cost for mass grading: $ 126,264.00 Less non completed work(Faxon Road) : 29,199.59 Cost of completed work : $ 97,064.41 Amount of reduced letter of credit=(29,199.59x1.10+ 97,064.41x0.15)= $46,679.21 Ve ,j,,- ly ours, firAl...::". :76.da cc/Mr. Chad Gunderson KYLYN'S RIDGE UNIT 1 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST BASED ON FINAL ENGINEERING PLANS REVISED 3125/03 IMPROVEMENT QUANTITY UNIT PRICE COST EROSION/SEDIMENTATION CONTROL SILT FENCE 4300 LF $ 1.35 $ 5,805.00 STRAW BALE TRAPS 11 EA $ 80.00 $ 880.00 SEEDING-PARKWAYS&RETENTION BASIN 2.7 AC. $ 2,000.00 $ 5,400.00 TOTAL EROSION/SEDIMENTATION CONTROL $ 12,085.00 EARTHWORK FAXON RD. EXIST. PAVEMENT REMOVAL 1540 C.Y. $ 2.50 $ 3,850.00 TOPSOIL STRIP TO TEMP. STOCKPILE 3474 CY $ 1.35 $ 4,689.90 UNCLASSIFIED EXCAVATION TO FILL 810 CY $ 2.35 $ 1,903.50 BARROW EXCAVATION TO FILL 4957 CY $ 2.35 $ 11,648.95 BACKFILL C&G(CLAY) 4550 LF $ 0.60 $ 2,730.00 TOPSOIL RESPREAD IN PARKWAY/PUDE 3474 CY $ 1.26 $ 4,377.24 SUB-TOTAL EARTHWORK FAXON RD. $ 29,199.59 = EARTHWORK ON-SITE CONSTRUCTION ENTRANCE 1 LS $ 3,250.00 $ 3,250.00 " TOPSOIL STRIP TO TEMP. STOCKPILE 18493 CY $ 1.55 $ 28,664.15 T/S STRIP TO PARK AND BERMS 12352 CY $ 1.55 $ 19,145.60 T/S TO REAR LOTS 8000 CY $ 1.55 $ 12,400.00 CLAY EXCAVATION TO FILL 38041 CY $ 1.95 $ 74,179.95 -7 4"TOPSOIL RESPREAD IN BASINS 4251 CY $ 1.85 $ 7,864.35 i _ / , 4-71' BACKFILL C&G (CLAY) 7970 LF $ 0.60 $ 4,782.00 SUB-TOTAL EARTHWORK ON SITE $ 150,286.05 TOTAL EARTHWORK $ 179,485.64 TER MAIN-FAXON RD. 8"D DIWM-WRAPPED 100 LF $ 19.00 $ 1,900.00 12"DIA. ' -WRAPPED 1175 LF $ 25.00 $ 29,375.00 8"GATE VA . &BOX 1 EA $ 1,000.00 $ 1,000.00 12"GATE VALV- . VAULT 3 EA $ 2,100.00 $ 6,300.00 FIRE HYDRANT,VAL - 'ND TRENCH ADAP. 1 EA $ 1,600.00 $ 1,600.00 TRENCH BACKFILL 228 EA $ 15.50 $ 3,534.00 ADJUST EXIST. HYDRANTS 3 EA $ 200.00 $ 600.00 ADJUST EXIST. VALVE VAULT 1 EA $ 250.00 $ 250.00 SUB-TOTAL FAXON RD. $ 44,559.00 WATER MAIN-ON SITE 8"DIA. DIWM-WRAPPED 2;"• EA $ 19.00 $ 51,224.00 12"DIA.DIWM-WRAPPED 1540 $ 25.00 $ 38,500.00 8"GATE VALVE&BOX 10 EA • 1,000.00 $ 10,000.00 12"GATE VALVE&VAULT 4 EA $ , •0.00 $ 8,400.00 FIRE HYDRANT,VALVE AND TRENCH ADAP. 13 EA $ 1,600.•1 $ 20,800.00 TRENCH BACKFILL 428 EA $ 15.50 • 6,634.00 SHORT SERVICES 21 EA $ 250.00 $ 5,250.00 LONG SEVICES 34 EA $ 750.00 $ , 00.00 SUBTOTAL-ON SITE EA $ 166, ';.c• TOTAL WATER MAINS $ 210,867.00 8-Sep-03 Letter of Credit/Bond Reduction Subdivision: Kylyn's Ridge- Unit 1 (Onsite Work) Theoretical Approved Letter of Credit Substantially complete Amount of Remaining to Enc. Est. Amount prior to Red. #1 Reduction Amount Watermains $210,867.00 $231,953.70 $166,308.00 $157,992.60 $73,961.10 Sanitary Sewer $120,571.75 $132,828.93 $120,571.75 $114,543.16 $18,085.76 Storm Sewer $384,241.00 $422,665.10 $349,395.00 $331,925.25 $90,739.85 Paving $509,295.60 $560,225.16 $242,530.20 $230,403.69 $329,821.47 Sidewalk&Overflow $105,302.25 $115,832.48 $0.00 $0.00 $115,832.48 Street Lights $45,000.00 $49,500.00 $0.00 $0.00 $49,500.00 Parkway Trees $26.000.00 $28.600.00 $0.00 $0,00 $28.600.00 Totals $1,401,277.60 $1,541,405.36 $878,804.95 $834,884.70 $706,540.66 Notes: 1) LOC/Bond amt. to be 15% 110% of subsantially completed items plus of uncompleted items. J. BOADA ASSOCIATES PROJECT DEVELOPMENT AM)MANAGEMENT PH:639-692 6747 1262 BIRCHDALE LN. AURORA,ILLINOIS 60504 FAX: 630-692 6748 August 27,2003 Mr. Joseph Wywrot City Engineer United City of Yorkville 800 Game Farm Rd. Yorkville, 1160560 RE: Kylyn's Ridge Unit 1-Utilities Reduction of Letter of Credit No. 15367 Dear Joe: In view of the partial completion of improvements in the subject project, we are requesting the approval for the reduction of the letter of credit No. 15367 covering the Underground Utilities, Paving, Sidewalks, Overflow Concrete Pads, Street Lights, and Street Trees for the subjetc project. The reduced amount,based on completed improvements, should be$ 706,540.66. (See attached chart). Very, 1. yours, � g -i.1dada KYLYN'S RIDGE UNIT 1 REQUEST FOR LETTER OF CREDIT No.15367 REDUCTION BASED ON COMPLETED IMPROVEMENTS % L.C.REDUCED ORIGINAL COST COMP. AMOUNT WATER MAIN FAXON RD. $ 44,559.00 0 $ 49,014.90 WATER MAIN ON-SITE $ 166,308.00 100 $ 24,946.20 WATER MAINS $ 210,867.00 $ 73,961.10 SANITARY SEWER $ 120,571.75 100 $ 18,085.76 STORM SEWER FAXON RD. $ 34,846.00 0 $ 38,330.60 STORM SEWER ON-SITE $ 349,395.00 100 $ 52,409.25 $ 384,241.00 $ 90,739.85 PAVING FAXON RD. $ 223,961.70 0 $ 246,357.87 PAVING ON-SITE: TO BINDER COURSE $ 242,530.20 100 $ 36,379.53 TACK COAT&SURFACE COURSE $ 42,803.70 0 $ 47,084.07 $ 509,295.60 $ 329,821.47 SIDEWALK AND OVERFLOW PADS $ 105,302.25 0 $ 115,832.48 STREET UGHTS $ 45,000.00 0 $ 49,500.00 STREET TREES $ 26,000.00 0 $ 28,600.00 TOTAL $ 1,401,277.60 AMOUNT OF LETTER OF CREDIT $ 1,541,405.36 $ 706,540.66 FROM : AMO HOMES PHONE NO. : 915 485 9586 Hug. 27 2003 11:42AM P2 • Yorkville National Bank (---;">"- Old Second May 15, 2003 Mayor and Aldermen City of Yorkville 800 Game Farm Road Yorkville, IL 60506 Re: Kylyn's Ridge-Unit 1 Letter of Credit No. 15367 For Account Of: AMG HOMES, INC. Amount: $1,541,405.36 Date: May 15, 2003 Gentlemen: The undersigned YORKVILLE NATIONAL BANK by BILL VOGEL,VICE PRESIDENT, its duly authorized agent, hereby establishes and issues this Irrevocable Letter of Credit in favor of The City of Yorkville in the amount of$ 1,541,405.36 which represents 110%of the cost of the improvements described herein. Such credit is available to be drawn upon by said City upon presentation to this bank of your demand for payment accompanies by a copy of this Letter of Credit. This Letter of Credit is issued for the purpose of securing and paying for the installation of the following public improvements in the aforesaid subdivision: WATER MAINS $ 210,867.00 SANITARY SEWERS 120,571.75 STORM SEWERS 384,241.00 PAVING 509,295.60 51,224,975.35 SIDEWALK& OVERFLOW $ 105,302.25 STREET LIGHTS 45,000.00 STREET TREES 26,000.00 TOTAL COST: $ 11,401.277.60 LETTER OF CREDIT AMOUNT ($1,401,277.60 x 1.10) .$ 1,541,405.36 THIS OPINION OF PROBABLE CONSTRUCTION COSTS IS BASED ON PREVALENT UNIT PRICES IN THE AREA OF YORKVILLE. J. 'BOADA, ASSOCIATES 102 E Van Bannon St,Yorkville,IL 61560-0569(630-553.4250 F .430-553-7943)•4(PR E Ctiontrysidc Pkwy,Yorkville,IL 60560-1061 [630-553-4240 Fax:630-5534361) 6800 W Route 34(in Wnl•Mart Superccnter)Piano,IL 405454403(630-5524265 fan:630-552-48951.323 E Norris Dr,Oithwa,11,61350•I 518[815.433.4433 Fax:115.433.4404] V 1(11111 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 www.eeiweb.com Englnssring Entsrprisss. Inc. September 3, 2003 Mr. Joseph A. Wywrot, P.E. City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Consulting Engineering Services— Amended Contract Rob Roy Creek Hydrologic and Hydraulic Study City of Yorkville, Kendall Co., IL Dear Mr. Wywrot: As you may recall, our original proposal and then the subsequent contract for professional engineering services for the Rob Roy Creek Hydrologic and Hydraulic Study assumed a watershed study area of 12.3 mit. In addition, our proposal/contract also assumed the length of channelized conveyance that would be modeled, and then the base flood elevations for the channel would be provided for an approximately 6.8 mi length of stream. Our original contract, which was executed by the City on February 12, 2002, defined a fixed fee cost of $94,949 for the hydrologic and hydraulic study of the assumed watershed. After reviewing the best available information at the time, and then after proceeding with a complete hydrologic and hydraulic modeling effort of the assumed Rob Roy Creek watershed, it was found that more detailed information identified additional areas that should be included within the Rob Roy Creek watershed. As you may recall, this was initially brought to the forefront through the City's review of the proposed Bristol Club Subdivision. The net result of the additional area along the northeast portion of the watershed adds approximately 2.2 mit to our original watershed estimate. In addition, approximately 3.0 mi of additional stormwater routing will need to be surveyed, modeled, base flood elevations will need to be determined, and a floodplain and floodway will need to be defined along the route. As discussed, we believe the additional study area that has been defined and the corresponding level of effort required to provide the detail necessary to obtain the most appropriate end-result was not included as part of our original contract. Therefore, the main purpose of this correspondence is to propose an amendment to our original contract to include the additional study area. Consulting Engineers Specializing in Civil Engineering and Land Surveying Mr. Joe Wywrot September 3, 2003 Page 2 Based on a review of the original proposal and our actual costs that we have incurred to date, we have developed costs for the additional surveying, and hydrologic and hydraulic modeling that will be required to meet the overall study objectives for the amended area. A brief summary of our fees for each category is as follows: E> Surveying — Minimum 52 new sections (Approx. 87 original): $14,750 Hydrologic Modeling — 2.2 mi2 new area (Approx. 12.3 mi2 original): $7,575 E> Hydraulic Modeling — 3.0 mi new length (Approx. 6.8 mi original): $15,600 Total: $37,925 Therefore, we are proposing to increase our fixed fee contract amount by $37,925. Please note we have developed these costs based on the fee schedule that was provided in our original contract. While that fee schedule was effective January 1, 2001, and we have had a change in our hourly rates as recent as January 1 , 2003 to account for additional wages, benefits, overhead, etc., we did not go through the exercise of adjusting the proposed fees based on our current fee schedule. We presume the City can see how they will benefit by our computation method. We assume the above discussion provides sufficient detail to describe our proposed amendment. If you have any questions or need additional information, please do not hesitate to call. Respectfully submitted, ENGINEERING ENTERPRISES, INC. Jeffrey W. Freeman, P.E. Project Manager JWF/me pc: Mayor Art Prochaska Mr. Tony Graff, City Administrator Atty. Dan Kramer, City Attorney \\SNAP1\DOCS\PUBLIC\Yorkville\2001\Y00112 Rob Roy Creek H&H Study\Doc\Iwywrot02.doc AGREEMENT FOR CONSULTING ENGINEERING SERVICES FOR ROB ROY CREEK HYDROLOGIC AND HYDRAULIC STUDY This Agreement, made this 12th day of February , 2002 by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation of the State of Illinois (hereinafter referred to as the "City") and Engineering Enterprises, Inc. of 52 Wheeler Road, Sugar Grove, Illinois, 60554 (hereinafter referred to as the "Engineer"). In consideration of the mutual covenants and agreements contained in this Agreement, the City and the Engineer agree, covenant and bind themselves as follows: 1. Authorization and Scope: Upon recommendation of the City Engineer and authorization of the Mayor and/or City Administrator, the engineer shall commence work on the phase of the project that is mutually agreed on based on the scope of work and the amount of money that is available for that phase. 2. Services: Engineer agrees to perform for the City the following Services as more fully described in a letter proposal dated January 23, 2002, attached hereto and made a part hereof(hereinafter referred to as the "Services"). 3. Direction: The City Engineer or his written designee shall act as the City's representative with respect to the Services to be provided by the Engineer under this Agreement and shall transmit instructions and receive information with respect to the Consulting Engineering Services. 4. Compensation: The City agrees to pay the Engineer for providing the Services set forth herein as specified on the attached Standard Schedule of Charges and the Personnel, Positions and Classifications for the various classifications of employees performing the work on the project. Subject to the written approval of the City, the Engineer may sublet a portion of the Services. "Cost to the Engineer" shall be verified by furnishing copies of invoices from the party doing the work and any other documentation deemed appropriate by the City. Total compensation for this Agreement shall be in accordance with Table No. 1: Summary of Consulting Engineering Fees in the attached proposal. 5. Term: The term of this Agreement shall be through December 30, 2002. 6. Payment: Engineer shall invoice the City on a monthly basis for Services performed and any costs and expenses incurred during the previous thirty (30) day period. The City shall pay Engineer within thirty (30) days of receipt of said invoice. 7. Termination: This Agreement may be terminated upon fourteen (14) days written notice of either party. In the event of termination, the Engineer shall prepare a final invoice and be due compensation calculated as described in paragraph 3 for all costs incurred through the date of termination. 8. Documents: All related writings, notes, documents, information, files, etc., created, compiled, prepared and/or obtained by the Engineer on behalf of the City for the Services provided herein shall be used solely for the intended project. 9. Notices: All notices given pursuant to this Agreement shall be sent Certified Mail, postage prepaid, to the parties at the following addresses: The City: The Engineer: City of Yorkville Engineering Enterprises, Inc. 111 W. Fox Road 52 Wheeler Road Yorkville, IL 60560 Sugar Grove, IL 60554 Attn: Joseph Wywrot Attn: Peter Wallers 10. Waiver: The failure of either party hereto, at any time, to insist upon performance or observation of any term, covenant, agreement or condition contained herein shall not in any manner be constructed as a waiver of any right to enforce any term, covenant, agreement or condition hereto contained. 11. Amendment: No purported oral amendment, change or alteration hereto shall be allowed. Any amendment hereto shall be in writing by the governing body of the City and signed by the Engineer. 12. Succession: This Agreement shall ensure to the benefit of the parties hereto, their heirs, successors and assigns. IN WITNESS WHEREOF, we have hereunto signed our names the day and year first above written. UNITED CITY OF YORKVILLE: ENGINEERING ENTERPRISES, INC.: ui,(/ A - ._ A1 Mayor Senior ' - Presi•'-nt ATTEST: ATTEST: -• '''' ' c> . (77 c J1. Ilk Secretary • ;;•••..... ``'. G:\PUBLIC\Yorkville\2001\Y00112 Rob Roy Creek H&H Study\Proposal\agreement01.doc •, I Proposal For I Consulting Engineering Services for I Rob Roy Creek Hydrologic and I Hydraulic Study United City r Yorkville Kendall County, IL January 2002 { PREPARED BY: it:11 Engineering Enterprises, Inc- Table of Contents Transmittal Letter Section 1 Executive Summary Section 2 Project Approach Section 3 Resource Allocation & Project Budget Section 4 Project Schedule Section 5 Project Team Section 6 Related Experience Section 7 Project Locations Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL • Project Approach GENERAL There are few events more devastating to a homeowner than having their home flood. Nobody wants to locate in an area where flooding can occur, but in some cases there is limited information and the flooding potential is not clearly defined. In most situations, the Federal Emergency Management Agency has mapped the areas in which flooding likely is to occur. However, in other cases, there are areas where the mapping is only an estimate, and in extreme cases, it would appear there are areas where the flooding potential has been clearly overlooked. Based on the fact that there currently is no regulatory floodplain identified for Rob Roy Creek, it would appear Rob Roy is the latter of these situations. Rob Roy Creek flows from the northern edge of the planning boundary of the United City of Yorkville (intersection of Route 30 and Route 47), flows south, southwesterly and then discharges into the Fox River west of Eldamain Road - directly south of the City of Plano. The Rob Roy Creek watershed at the point where it intersects the Fox River is approximately 20.4 mi2. Exhibit A depicts the limits of the Rob Roy Creek watershed. The contributing area to Rob Roy Creek where it passes under Eldamain Road is approximately 12.3 mi with approximately 6.8 mi of channelized conveyance to that point. To the surprise of regulatory officials, Rob Roy Creek currently has no regulatory floodplain delineated for this waterway, even though it's drainage area exceeds the typical limit for mapping floodplain (1 mi2) areas by a factor of 20. Without a regulatory floodplain delineated, or even the availability of a rudimentary hydrologic and/or hydraulic study, the City of Yorkville currently has little information to assess whether existing residents, as well as future residents, will be protected from the floodwaters of Rob Roy Creek. In an effort to keep the citizens of the United City Yorkville "out of harms way", it is our understanding that the City would like our firm to complete a comprehensive Hydrologic and Hydraulic (H & H) Study of Rob Roy Creek. With the information provided in the H & H study, Base Flood Elevations (BFE's) will be established for the study area, and then regulatory floodplain and floodway maps will be developed. PROJECT SCOPE The planning area for the United City of Yorkville stretches from Route 30/Baseline Road on the north, where the City currently has a boundary agreement with the Village of Sugar Grove, and to Eldamain Road on the west, where the City currently has a boundary agreement with the City of Plano. As part of this study, Engineering Enterprises, Inc. (EEI) will provide hydrologic and hydraulic modeling for the Rob Roy Creek watershed, such that appropriate BFE's and regulatory floodplain and floodway maps are provided for the creek through the City's entire planning area (at a minimum). Exhibit A depicts the area of the Rob Roy Creek that will be mapped. However, because it may be advantageous for the City, both financial and from a regulatory standpoint, to have adjacent units of local government Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL ,.- {' r.:'. 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J, co) Project Approach (Kendall County, City of Plano, and the Village of Montgomery) share the benefits of this effort, the study area may be expanded to include additional portions of the creek. Exhibit B presents our proposed Project Approach Flowchart. First and foremost, we propose to set up a project initiation meeting to confirm the project goals and objectives with the City, reconfirm the proposed limits of the study area, and then explore the options for contacting the adjacent units of local government. If the City feels it would be beneficial to meet with the adjacent units of local government, we would propose to set up one, or a number of meetings, with their representatives to discuss the project. After the total study area has been confirmed, we will setup a project meeting with all appropriate Rob Roy Drainage District representatives. At this meeting, we will explain the scope of the project, discuss the benefits of completing the H & H study, and request historical observations and/or information that the representatives may have. In addition, we would also discuss the options for contacting property owners, so that we can notify them that we will be conducting surveying work along the creek. Concurrent with the other project work, we also will provide the necessary engineering support to City Staff to help manage the interim floodplain until the modeling effort has been completed. Currently, there is one existing United City of Yorkville subdivision along Rob Roy Creek that is proposing to develop additional portions of the property, and there is another property developer that is suggesting that they will be submitting a concept plan for a residential subdivision that will straddle Rob Roy Creek in the next few months, as well. Since it may be a couple months before conclusive information can be obtained for the modeling effort, we will work with the City and the developers to establish interim engineering guidelines to be assured that residents within the proposed subdivisions will be appropriately protected from flooding. In addition, EEI would be available, at any time, to work with the City on any other stormwater issues within the Rob Roy Creek Watershed, or even any other watershed within the community. Once the project initiation meetings have been completed with the local entities, we propose to set up a project meeting with the Illinois Department of Natural Resources — Office of Water Resources (IDNR-OWR). At this meeting, we will discuss the limits of the study with the agency, confirm the design storms that they will require to be used, discuss the modeling software that we are proposing, and determine their requirements for calibrating the model. We believe it is imperative to meet with the IDNR-OWR at the beginning of the project to make sure the study is started in the right direction, and will be completed in an acceptable and efficient manner. Concurrent with and slightly after the meeting with the IDNR-OWR, we will begin to compile the topographic, land use, and stream geometry and stream roughness data. Traditionally, if the macro-scale topography (two foot contour topography to the limits of the watershed) were not available, the contracting of a company to provide aerial topographic information would have been required. However, EEI will be able to draw on our knowledge of and investment in technology to utilize our Global Information System (GIS) software to obtain the Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL Project Approach EXHIBIT B: PROJECT APPROACH FLOWCHART Rob Roy Creek Hydrologic and Hydraulic Study United City of Yorkville, Kendall Co., IL Project Initiation Meeting - Confirm Project Goals and Objectives Wth City - Discuss Limits of Study With City - Discuss Potential For Expanding Study Area and Then Include Adjacent Municipalities and/or Kendall County Within Study OPTIONAL Work With the City and the Meet With Rob Roy Drainage Meet With Kendall Co., Plano, Developers For Properties Along District Representatives and Montgomery Representatives Rob Roy Creek To Manage the - Discuss Scope and Purpose of - Discuss Scope and Purpose of Interim Floodplain Project and the Benefits of Project and the Benefits of Determine Appropriate Mapping the Floodplain Mapping the Floodplain - Base Flood Elevations Interim) - Request Historical Information - Determine If the Study Area Where Required (Drain Tile Records,etc.)That Should Be Expanded Could Be Utilized Within the Study - Discuss Notification of Land Owners For Surveying Purposes Project Initiation Meeting With IDNR-OWR - Discuss Limits of Study - Confirm the Design Storm(s)To Be Used, Model Selections,Model Calibration Techniques,Etc. Compile Topographic and Land Use Compile Stream Geometry and Stream Information For Study Area Roughness Data Via Field Reconnaissance - Obtain 2'Contour Topographic Information - Survey Creek and Floodplain Cross Sections - Obtain Aerial Photographs - Survey Bridges,Culverts,and All Other Flow - Obtain Current City Zoning Map and Conveyance Structures Comprehensive Plan - Determine Stream Roughness Characteristics For Stream Corridor Prepare Hydrologic Model(HEC-HMS) - Delineate Subwatersheds Prepare Hydraulic Model(HEC-RAS) - Determine Subwatershed Characteristics(Area, - Input Cross Sections Into Model Runoff CN,Time of Concentration,Etc.) - Input Flow Conveyance Structures Into - Develop Subwatershed Routing Scheme Model(Bridges,Culverts,Etc.) - Input Data Into Model - Input Stream Roughness Characteristics - Route Design Storm(s)Through Model Into Model Calibrate Models - Validate Model With Historical Data(If Available) Develop Flood Profiles - Route Flows Through Hydraulic Model - Determine Base Flood Elevations(BFE's) Obtain Flow Certification From IDNR-OWR V Develop Floodplain Maps - Delineate BFE's on Topographic Maps V Determine Floodway Boundaries and Develop Floodway Maps - Compute Storage and Conveyance Floodway Areas - Delineate Floodway Boundaries on the Floodplain and Floodway Maps Present Preliminary Findings - Present Preliminary Data and Floodplain Maps to the City,Rob Roy Creek Drainage District Representatives,and All Other Interested Parties Compile and Produce Summary Report Submit Flood Study To Local Agencies Submit Flood Study To FEMA - Submit Study To the City,IDNR-OWR,Rob Roy - Prepare MT-1 and MT-2 Forms Drainage District(s),Kendall Co.,and Other - Facilitate Review Appropriate Parties - Facilitate Review y 1 Revisions — Public Hearing Rob Roy Creek Flood Insurance Rate Map(s)(FIRM's)Become Effective Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL Project Approach topographic information at a substantially lower cost to the City. To put the cost savings in perspective, we had solicited a proposal from a company to complete the aerial topography and had found that the cost would have been nearly $90,000. Based on the fact that this cost would have nearly doubled the cost of the proposed study, we feel our alternative approach should be quite appealing from a financial and timeline standpoint. Along with the two foot topographic information, we will use aerial photographs and land use information to define the subwatershed characteristics and build the hydrologic model. We propose to utilize the HEC-HMS software, a widely accepted and widely used software package, to build the hydrologic model. Once the hydrologic model is prepared, we will route appropriate storm events through the model to determine the critical duration storm(s) for the area to be studied. In addition to the two foot topographic information that will be obtained through the internet, we will need to augment the topography adjacent to the creek. As part of our work we will perform the field survey's to establish the creek cross sections, and more accurately define the topography within the floodplain. In addition, we will conduct the necessary surveys at all of the required bridges, culverts, or other flow conveyance structures to be able to clearly model flow through those sections. We will use this information along with the stream roughness characterstics to build the hydraulic model. We propose to utilize the HEC-RAS software, which also is a widely accepted and widely used software package, to construct the hydraulic model. Once both models are prepared, we can route the hydrologic information through the hydraulic model and begin to calibrate both models. The calibration of the models will be accomplished by iterating between the two models to match the predicted flows at critical locations within the reach. In addition, if historical information is available, we can use water surface elevations from past storm events to determine if the calculated water surface profiles are consistent with real world events. Once the models are calibrated, we will develop flood profiles for the critical duration storms. Based on historical information, additional calculations and/or using observations from other similar watersheds, we will determine if the flood profiles seem appropriate. Once we are clear that the model is presenting reasonable and acceptable information we will submit our preliminary work to the IDNR-OWR for flow certification. Since the resultant floodplain and floodway maps are dependent on the model flows and model water surface elevations, we feel it is crucial to submit for flow certification at this point in the project approach. If the later portions of the project approach are completed and finalized (i.e. floodplain and floodway delineation, and submittal to FEMA), and then the flows need to be changed, all remaining portions of the study will have to be redone. Therefore, we propose to start this process, now so that the remaining portions of the study can be efficiently completed. Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL Project Approach Once the flow certification is completed, we will be able to take the BFE's that were established in the modeling effort and define the limits of the floodplain. Once the floodplain is established, we can conduct the required calculations and modeling to define the limits of the floodway. Please note, that we will be able to define the interim floodplain for the properties that may need it, with fairly good confidence, before we obtain IDNR-OWR certification. The interim delineation can then be used for active subdivisions and then refined once the flow certification process is complete. Once we have prepared the preliminary floodplain and floodway maps, we would propose to meet with the City and all other interested parties. At this meeting, we will present our procedure, the preliminary data, and the preliminary floodplain and floodway maps. If the City and all other interested parties are satisfied with the presentation, we will compile a summary report. The summary report and all appropriate applications and application fees will be submitted to IDNR-OWR and FEMA. Once the two agencies find the procedure, models, and maps to their satisfaction, then draft regulatory map(s) will be completed. Following the presentation of the maps at a Public Hearing, the Flood Insurance Rate Maps (FIRM's) would become effective. CONCLUSION The United City of Yorkville officials and staff are taking a proactive approach to protect their existing and future citizens from potential flooding from Rob Roy Creek. EEI will provide the required professional consulting engineering services to prepare the appropriate models, compute the appropriate BFE's, and prepare the appropriate regulatory maps to accomplish this task. We at Engineering Enterprises, Inc. take pride in developing a personalized working approach with our clients. In addition, we will use the best resources within our company to provide the best solutions to meet your specific needs. Lastly, we believe our willingness to listen to your needs, your concerns, and your goals make our firm the right consulting engineering firm for the job. Engineering Enterprises,Inc. Consulting Engineers Sugar Grove,IL Resource Allocation and Project Budget Engineering Enterprises, Inc. will provide the best resources within our company to provide the best solutions to meet your specific needs. Based on EEI's experience completing a number of these documents, we feel we can facilitate an all inclusive, yet efficient, planning process, prepare the planning report, work with the appropriate agencies, and obtain the regulatory mapping the City seeks. We have included a list of the work items, have projected the resource allocation, and have summarized the overall engineering budget. Table No. 1 below provides a summary of our proposed consulting engineering fees. Table No. 2 presents the project tracking worksheet that was utilized to project the fixed fee value. We have reviewed the fee requirements of past projects with a similar scope, and then based our proposed fees on the amount of resources that will be required to complete this project. As indicated in the Project Approach, we plan to use our GIS software to significantly reduce the project costs for the required topographic information. If the City feels that it may be appropriate to fly the watershed and obtain the aerial topography conventionally, we would be willing to adjust the contract as appropriate. However, please keep in mind that if the City chooses to contract for the aerial photography, the cost increase could be as much as $80,000 to $90,000. TABLE NO. 1: SUMMARY OF CONSULTING ENGINEERING FEES Rob Roy Creek Hydrologic and Hydraulic Study United City of Yorkville, Kendall Co., IL Proposed Method of Task Fee Payment Hydrologic and Hydraulic Study-Prepare Hydrologic $94,949 FF Model For Entire Watershed; Prepare Hydraulic Model For and Map Floodplain and Floodway From Eldamain Road To Baseline Road;and Complete Appropriate Submittals To Local,State, and Federal Agencies(See Detailed Worksheet) Application Fees As Required AC Work With the City and the Developers For Properties As Required HR Along Rob Roy Creek To Manage the Interim Floodplain Meet With Additional Parties(Kendall Co., Plano, and/or As Required HR Montgomery)To Discuss Expanding the Study Limits Notes: AC=Actual Cost FF= Fixed Fee HR=Hourly Engineering Enterprises,Inc. 4,4w"'"' Consulting Engineers Sugar Grove,IL i ENGINEERING ENTERPRISES,INC. TABLE NO.2 DATE: 1/21/02. , CONSULTING ENGINEERS PROJECT TRACKING WORKSHEET FOR ENTERED BY: JWF. SUGAR GROVE,IL. PROFESSIONAL ENGINEERING SERVICES ROB ROY CREEK HYDROLOGIC AND HYDRAULIC STUDY UNITED CITY OF YORKVILLE, KENDALL CO., IL g ,TV ` : '',41,--.% : ,:';..2.,- .. :' ENGINEERING l,,',4,', 4-4:DRAFTING SURVEYING t ,. TAOMIN WO0 I > K SENIOR .SENIOR SENIOR "SENIOR Cg8,1, & .,. PRINCIPAL PROJECT PROJECT PROJECT PROJECT ITEM CAD ' PROJECT PROJECT PROJECT ,SENlC1F� Plfia R ;� 1 f NO. WORK ITEM", ' ,E''' ENGINEER MANAGER MANAGER ENGINEER ENGINEER MANAGER 'TECHN. *01414. SURVEYOR SURVEYOR TECHN SECRET,;',:ii),41-; ,,I 7a1 100 Project Initiation Meeting 4 8 8 2 12 6 40 $3,354 200 Meeting With Rob Roy Drainage District Representatives 4 4 6 6 6 26 $2,136 300 Project Initiation Meeting With IDNR-OWR 6 8 12 26 $2,496 400 Compile Topographic and Land Use Information 4 15 8 40 20 4 30 30 15 80 80 326 $24,978 500 Prepare Hydrologic Model(HEC-HMS) 4 8 30 20 62 $5,394 600 Compile Stream Geometry and Stream Roughness Data 2 15 4 20 1 30 30 15 80 80 277 $20,778 700 Prepare Hydraulic Model(HEC-RAS) 4 8 30 16 58 $5,082 800 Calibrate Models 4 6 16 26 $2,424 900 Develop Flood Profiles 2 2 16 20 $1,812 1000 Obtain Flow Certification From IDNR-OWR 2 2 12 16 $1,464 1100 Develop Floodplain Maps 2 2 8 4 4 20 20 60 $4,752 1200 Develop Floodway Maps 2 2 30 10 4 20 20 88 $7,134 1300 Present Preliminary Findings 2 8 8 10 6 34 $2,778 1400 Compile and Produce Summary Report 2 4 30 20 16 72 $5,598 1500 Submit Flood Study To Local Agencies 2 2 8 2 14 $1,218 1600 Submit Flood Study To FEMA 2 2 16 1 21 $1,863 1700 Public Hearing 4 4 4 12 $1,188 MAN-HOUR TOTAL: 52 30 82 294 70 15 148 100 30 160 160 37 1178 $94,449 j g-* *e r."FEE SCHEDULE AS OF 41/01/01`•;< ,,,,,50 1,:- . ..%: ..M,;3 . .. , .MIfr,;1 , '.•.>;; l "i' Principal Engineer E-3 52 hours @ $114 per hour= $5,928 Printin. $500 Senior Project Manager E-2 30 hours @ $105 per hour= $3,150 Su•.lies&Misc. Project Manager E-1 82 hours @ $96 per hour= $7,872 Com.uter Senior Project Engineer/Surveyor P-5 324 hours @ $87 per hour= $28,188 Trans.ortation Project Engineer/Surveyor P-4 70 hours @ $78 per hour= $5,460 Senior Engineer/Surveyor P-3 160 hours @ $69 per hour= $11,040 DIRECT EXPENSES= •• Engineer/Surveyor P-2 hours @ $60 per hour= Associate Engineer/Surveyor P-1 hours @ $51 per hour= a'„I- �T#17e1` e CAD Manager E-1 15 hours @ $96 per hour= $1,440 En.ineerin.Ex.enses= $47,988 Senior Project Technician T-5 148 hours @ $78 per hour= $11,544 Draftin.Ex.enses= $19,884 Project Technician T-4 260 hours @ $69 per hour= $17,940 $24,690 Senior Technician T-3 hours @ $60 per hour= Administrative Ex.enses= $1,887 Technician T-2 hours @ $51 per hour= Associate Technician T-1 hours @ $42 per hour= TOTAL LABOR EXPENSES= $94,449 Secretary A-3 37 hours © $51 per hour= $1,887 HOURLY TOTAL= 1178 TOTAL EEI LABOR= $94,449 TOTAL CONTRACT COSTS= $94,949 G:\PUBLIC\Yorkville\2001\Y00112 Rob Roy Creek H 8 H Study\Proposal\(fee summary.xlsjWorksheet UNITED CITY OF YORKVILLE To: Tony GraffCity Administrat From: Joe Wywrot, City Engineer Subject: Faxon Road-Plats of Dedication Date: September 12, 2003 Attached find one copy of a proposal from Engineering Enterprises, Inc. to provide surveying and engineering services to determine the centerline of the Faxon Road extension to Route 47 and to prepare the corresponding Plats of Dedication. The Kimball Hill development to the west of Route 47 calls for Faxon Road to be constructed as a collector road through their site and eventually be extended to Route 47. If Faxon is never extended to Route 47, the site plan would need to be significantly changed and improvements would need to be made along Cannonball Trail to carry the additional traffic. We need to determine the exact location of the road at this time and revise the Kimball Hill plan if necessary to make sure it matches the location of the extension. We also intend to have the right-of-way dedicated at this time to ensure the extension of Faxon to Route 47. RFI proposes to conduct field surveys, perform preliminary design of the Faxon extension, and obtain 1DOT approval of the right-of-way location. Once approvals are obtained, they will prepare the legal documents needed to dedicate the right-of-way. These services are estimated to cost $11,500. Please place this proposal on the Public Works Committee agenda of September 22, 2003 for consideration. 1°14 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 www.eeiweb.com Enginssring Enteorprisss. Inc. September 12, 2003 Mr. Tony Graff City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Faxon Road Plats of Dedication Professional Services Agreement United City of Yorkville Kendall County, IL Dear Mr. Graff: Thank you for the opportunity to submit the attached Professional Services Agreement for Professional Land Surveying and Consulting Engineering services for the above referenced project. The scope of services is include as paragraph 2 of the agreement and has been prepared in accordance with our discussion yesterday. Upon review and approval of this agreement, please indicate City acceptance by signing both of the enclosed agreements and by returning one copy to our office for our file which will serve as our agreement for Professional Services. We look forward to working with your office, the City Council and City Staff on this project. Should you have any questions, please give me a call at 630/466-9350. Respectfully submitted, ENGINEERING ENTERPRISES, INC. 7ilin" John T.Whitehouse, P.E., P.L.S. Senior Project Manager RGN/JTW/dmg pc: Joe Wywrot, P.E. City Engineer JWF/PGW EEI G:\PUBLIC\Yorkville\2003\YO0327 Faxon Road Plats of Dedication\Igraff0l.doc Consulting Engineers Specialising In Civil Engineering and Land Surveying AGREEMENT FOR PROFESSIONAL LAND SURVEYING AND CONSULTING ENGINEERING SERVICES FOR THE FAXON ROAD EXTENSION FROM THE FISHER PROPERTY TO ILLINOIS ROUTE 47 This Agreement, made this day of , 2003 by and between the United City of Yorkville, Kendall County, Illinois, a municipal corporation of the State of Illinois (hereinafter referred to as the "City") and Engineering Enterprises, Inc. of 52 Wheeler Road, Sugar Grove, Illinois, 60554 (hereinafter referred to as the "Engineer"). In consideration of the mutual covenants and agreements contained in this Agreement, the City and the Engineer agree, covenant and bind themselves as follows: 1. Authorization and Scope: Upon recommendation of the City Engineer and authorization of the Mayor and/or City Administrator, the engineer shall commence work on the project and diligently pursue its completion. 2. Services: Engineer agrees to perform for the City the following Services (hereinafter referred to as the "Services"). a. Perform field and office investigations and establish the boundary lines of the following properties, identified by their P.I.N. See also the attached Exhibit "A". i. 02-17-400-007 ii. 02-17-400-009 iii. 02-16-300-007 b. Order and acquire Commitments for Title Insurance for all parcels to be acquired for Public Right of Way. (a reimbursable expense) c. Perform and provide a USGS Datum Topographic Survey (1 foot contour interval) identifying surface features within 200 feet of the centerline of the proposed route, including but not limited to, roadways, underground and overhead utilities, drainage patterns, fences, driveways, trees (4" caliper and greater), buildings and other structures. It is not anticipated that wetlands exist along this route, but a wetland delineation will be provided if deemed necessary. d. Provide preliminary geometrics of the proposed route and its intersection with Illinois Route 47 for review by both the City and IDOT. e. Once the preliminary geometrics have been approved, Plats of Dedication (minimum of 2) shall be prepared for the proposed right of way with a width as directed by the City, and the right of way monumented in accordance with State Statute. G:\PUBLIC\Yorkville\2003\Y00327 Faxon Road Plats of Dedication\docs\agreementOl.doc f. Preliminary staking of the proposed right of way, prior to geometrics approval will be provided at the direction of the City to enable the affected property owners to visually inspect the route. 3. Direction: The City Engineer or his written designee shall act as the City's representative with respect to the Services to be provided by the Engineer under this Agreement and shall transmit instructions and receive information with respect to the Consulting Engineering Services. Compensation: The City agrees to pay the Engineer for providing the Services set forth herein as specified on the attached Standard Schedule of Charges and the Personnel, Positions and Classifications for the various classifications of employees performing the work on the project. Subject to the written approval of the City, the Engineer may sublet a portion of the Services. "Cost to the Engineer" shall be verified by furnishing copies of invoices from the party doing the work and any other documentation deemed appropriate by the City. Total compensation for this Agreement shall be on an HOURLY basis in accordance with the attached Standard Schedule of Charges dated January 1, 2003. It is estimated that the total cost of the services provided under this contract will be approximately $11,500.00 (excluding wetland delineation). 4. Term: The term of this Agreement shall be through March 31, 2004. 5. Payment: Engineer shall invoice the City on a monthly basis for Services performed and any costs and expenses incurred during the previous thirty (30) day period. The City shall pay Engineer within thirty (30) days of receipt of said invoice. 6. Termination: This Agreement may be terminated upon fourteen (14) days written notice of either party. In the event of termination, the Engineer shall prepare a final invoice and be due compensation calculated as described in paragraph 3 for all costs incurred through the date of termination. 7. Documents: All related writings, notes, documents, information, files, etc., created, compiled, prepared and/or obtained by the Engineer on behalf of the City for the Services provided herein shall be used solely for the intended project. 8. Notices: All notices given pursuant to this Agreement shall be sent Certified Mail, postage prepaid, to the parties at the following addresses: The City: The Engineer: City of Yorkville Engineering Enterprises, Inc. 111 W. Fox Road 52 Wheeler Road Yorkville, IL 60560 Sugar Grove, IL 60554 Attn: Joseph Wywrot Attn: Peter Wallers G:\PUBLIC\Yorkville\2003\Y00327 Faxon Road Plats of Dedication\docs\agreement0l.doc 9. Waiver: The failure of either party hereto, at any time, to insist upon performance or observation of any term, covenant, agreement or condition contained herein shall not in any manner be constructed as a waiver of any right to enforce any term, covenant, agreement or condition hereto contained. 10. Amendment: No purported oral amendment, change or alteration hereto shall be allowed. Any amendment hereto shall be in writing by the governing body of the City and signed by the Engineer. 11. Succession: This Agreement shall inure to the benefit of the parties hereto, their heirs, successors and assigns. IN WITNESS WHEREOF, we have hereunto signed our names the day and year first above written. UNITED CITY OF YORKVILLE: ENGINEERING ENTERPRISES, INC.: Mayor Senior Vice President ATTEST: ATTEST: City Clerk Secretary G:\PUBLIC\Yorkville\2003\Y00327 Faxon Road Plats of Dedication\docs\agreementOl.doc 52 Wheeler STANDARD SCHEDULE OF CHARGES Road • Sugar January 1, 2003 Grove, IL 60554 TEL: 630/466-9350 FAX: 630/468-9380 www.eeiweb.com Englnssring Entsrprlsss. Inc. EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Principal Engineer E-3 $120.00 Senior Project Manager E-2 $111.00 Project Manager E-1 $102.00 Senior Project Engineer/Surveyor P-5 $ 93.00 Project Engineer/Surveyor P-4 $ 84.00 Senior Engineer/Surveyor P-3 $ 75.00 Engineer/Surveyor P-2 $ 66.00 Associate Engineer/Surveyor P-1 $ 57.00 Senior Project Technician T-5 $ 84.00 Project Technician T-4 $ 75.00 Senior Technician T-3 $ 66.00 Technician T-2 $ 57.00 Associate Technician T-1 $ 48.00 Secretary A-3 $ 57.00 VEHICLES, EQUIPMENT AND REPROGRAPHICS Vehicle for Construction Observation VEH $ 10.00 Global Positioning System Equipment GPS $ 25.00 Scanning ($1.50 per Sheet) SCA N/A Reproduction ($1.50 per Sheet) REP N/A G:\EEI\DOCS\FORMS\GENERAL\STADS0103.DOC Consulting Engineers Specializing in Civil Engineering and Land Surveying — 1;11 4741\ 1 \ 11 4) 1055.13 1 O La irs 1 i• .. .. 0 Is 10 izi ' 9 IN Z w u • 320.1 VI r 77 .7 110 ----------. --------- --------\ i -+ ..tiri'l -,, -„ \.. „h._ \ , 4., , , ,„,,,., \ 6, cz, 0 -"'- O , W c...,N eP , i �aQ � -41 t 1 4 : ' ' a I -o J 0 0A.'� - • N �"' V — O N U�1 O • i,•• 11 (p t • .11 6o , ' 197.�l9 1111111111110. M P1 . 02- 16-30.'................-----77 -rim& - ' 1 � D ON P 1 .6.60 �l o wo �N = ,0 3 vNl 1 o o _ In Y�y.0 c�0 p • 0 1 • O W G9 • �'�j� uk 6'a j } n • — .e cE91 ►� 10 - ' --tO UNITED CITY OF YORKVILLE To: Tony Graff, City Administrate From: Joe Wywrot, City Engineer Subject: Grande Reserve—Perimeter Ro d Design Engineering Services Date: September 15, 2003 Attached find one copy of a proposal from Engineering Enterprises, Inc. to provide surveying and design engineering services for reconstruction of several existing roads that run through and/or adjacent to the Grande Reserve development. These roads are Bristol Ridge Road (Route 34 to Blackberry Creek),Kennedy Road (2150 feet west of Bristol Ridge Road to Galena), and Mill Road(Kennedy to 600 feet east of the BNRR tracks). The annexation agreement with the Grande Reserve developer calls for the city to reconstruct these roadways at various times as the development builds out. See Exhibit"A" of the engineering agreement for details. This agreement calls for preparation of a preliminary plan that will be used to coordinate our roadway designs with the developer's design work. Final engineering for up to five separate construction projects would be prepared at various times through the build-out of the development. The total design fee for all of these projects is $634,333. Additional fees for the five proposed traffic signals would be$17,500 per signal, resulting in a total design fee of$721,833. The fee to perform surveying and the preliminary design would be 50%of the total fee. Another 40%of the fee would be due upon completion of final construction documents. The last 10% of the fee would be due upon award of a contract for construction. The fees would be fixed until December 31, 2008. If the work is not completed by that time, an inflation adjustment of up to 3%per year could be applied. The estimated construction cost of these improvements is$11,560,530(see attachment). The design fee is about 6.24% of the construction cost,which is a reasonable percentage. Please note that the fixed fee is for design only, and does not include some work items that may be required to complete the plans,those being additional soil surveys and traffic studies, and coordination with certain state and federal agencies. The fee also does not include preparation of plats dedication for right-of-ways(which should be provided by the developer), construction materials testing, and resident engineering. We would pay for those services on an hourly basis at rates stipulated in the agreement. EEI is the obvious choice to perform this work. They are familiar with the project and since the will be performing most of the plan review, they can coordinate their design work with the developer's design work more effectively than any other firm. We have a good working relationship with their staff and their proximity to Yorkville would result in quick response times. Please place this proposal on the Public Works Committee agenda of September 22, 2003 for consideration. • Exhibit IRlb Scope of Work and Engineer's Opinion of Probable Construction Costs for Grande Reserve Perimeter Roads, Yorkville, Illinois All estimated costs include 20% for engineering (10% Design, 7% Construction Observation and 3% Materials Inspection/Other) All reconstructed pavement cross sections provide for full depth bituminous concrete pavements and are briefly described as follows for each road section: See also attachments 1-3. A. Bristol Ridge Road $2,384,730.00 3 — lane, 36' E.E. full depth bituminous pavement with 8' shoulder (4' paved, 4' aggregate) rural open ditch cross section with sidewalk on one side. B. Kennedy Road — West End to Bristol Ridge Road $1,085,310.00 3-lane, 40' B.B. full depth bituminous concrete pavement urban cross section with curb and gutter and sidewalks both sides. C. Kennedy Road — Bristol Ridge Road to BNSF RR $2,532,300.00 3 — lane, 36' E.E. full depth bituminous pavement with 8' shoulder (4' paved, 4' aggregate) rural open ditch cross section with sidewalk on one side. . D. Kennedy Road — BNSF RR to Mill Road $874,080.00 Transition from a 3 lane 40' B.B. full depth bituminous pavement urban cross section with curb and gutter at the BNSF RR to a 5 lane 64' B.B. urban cross section with curb and gutter and sidewalk at Mill Road. E. Kennedy Road — Mill Road to Galena Road $549,180.00 5—lane, 64' B.B. full depth bituminous concrete pavement urban cross section with curb and gutter with sidewalk on one side. F. Mill Road — Kennedy Road to east end $2,634,930.00 3—lane, 40' B.B.full depth bituminous concrete pavement urban cross section with curb and gutter and sidewalks both sides. G:\PUBLIC\Yorkville\2002\Y00215 Grande Reserve(MPI)\doc\Exhibit IR-1.doc G. Traffic signals are to be provided for 5 intersections, if and as warranted. The locations are: a. U.S. Route 34 and Bristol Ridge Road b. Bristol Ridge Road and Kennedy Road c. Kennedy Road and West entrance (NH19/new school site) d. Kennedy Road and Mill Road e. Kennedy Road and Galena Road $300,000.00 each for total of $1,500,000 TOTAL ESTIMATED COST - $11,560,530.00 G:\PUBLIC\Yorkville\2002\Y00215 Grande Reserve(MPI)\doc\Exhibit IR-1.doc 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630/466-9350 FAX: 630/466-9380 www.eeiweb.com Englnesring Enterprise's. Ino. September 12, 2003 Mr. Tony Graff City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Grande Reserve Perimeter Road Engineering Agreement United City of Yorkville Kendall County, IL Dear Mr. Graff: Thank you for the opportunity to submit the attached Engineering Agreement for professional engineering services for the above referenced project. A standard IDOT Agreement for Preliminary Engineering and Construction Guidance (BLR 4303) as modified and as noted, is the recommended format for this agreement. As reviewed earlier, Engineering Enterprises, Inc. proposes to initially complete all preliminary engineering work (60% +/- plans) for all sections of the Grande Reserve perimeter roads. Completion of a preliminary plan will provide an overall Master Plan of sufficient engineering design to ensure the coordinated construction of the individual phased perimeter road sections and of the proposed phased subdivisions. The preliminary plan will establish, as a minimum, the road center line vertical and horizontal alignment, establish right-of-way needs, establish typical road cross sections, establish the drainage parameters, identify issues and solutions for final design and provide a firm estimate of costs. Final design and preparation of the final plans, specifications and bidding documents would follow for each of the five identified road sections as directed by the City and in general conformity with the schedule, Exhibit A of the agreement. Upon review and approval of this agreement, please indicate City acceptance by signing both of the enclosed agreements and by returning one copy to our office for our file which will serve as our agreement for Professional Engineering Services. We look forward to working with your office, the City Council, City Staff and the Grande Reserve Developers on this most exciting project. Should you have any questions, please give me a call at 630/466-9350. Respectfully submitted, ENGINEERINGNEENTERPRISES, INC. C , John T. Whitehouse, P.E., P.L.S. Senior Project Manager RGN/JTW/dmg cc: Joe Wywrot, P.E. City Engineer JWF/PGW EEI G:\PUBLIC\Yorkville\2003\Y00326 Grande Reserve Perimeter Roads\Doc\Igraff02.doc Consulting Engineers Specializing in Civil Engineering and Land Surveying I. 2000' 0' 2000' t 1 •m. .... FEET PRELIMINARY SCHEDULE ; SCALE Design Construct e., Phase Road From To EEI Length Year Year Bristol U.S. Route 34 Bridge 4,845 03/04 04 Kennedy Bristol RR Tracks 5,005 05 05/06 1p Kennedy RR Tracks Galena 2,330 06 07 - „// Ell Mill Kennedy East End 4,945 06 07 , , L Kennedy West End Bristol 2,145 07 08 ♦� ,e Sta-VialreiV A 141 z 0 ir 4, ,M— cn GgLFNq ROgD I o 1 , :., i: Ipl ji . 44011 K I i MILL ROAD J L co 2 U /1 MA. Ira ØIw Aupplini !!11j4 • •_ I ■■NEIN�"00 : Municipality L Name O Illinois Department United City of Yorkville of Transportation C Engineering Enterprises, Inc. O Township L N Address Bristol S 52 Wheeler Road Preliminary/Construction U County A Engineering Services L City Kendall E AgreementA Sugar Grove N For _ Section C Motor Fuel Tax Funds N State Grande Reserve Perimeter Roads Y T IL THIS AGREEMENT is made and entered into this day of , between the above Local Agency (LA) and Consultant(ENGINEER)and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT", will may be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Section Description Name Grande Reserve Route Various Length 19,270 L.F.( 3.64 Miles)(Structure No. ) Perimeter Roads Termini Bristol Ridge Road from US Route 34 to 1200 feet northwest of Kennedy Road (Blackberry Creek), Kennedy Road from 2150 feet west of Bristol Ridge Road to Galena Road and Mill Road from Kennedy Road to 600 feet east of the BNSF Railroad. Description—Reconstruct 9,850 If of 36' full depth superpave bituminous concrete rural pavement section with 4' bituminous and 4' aggregate shoulder; 7,090 If of 40' B.B. full depth superpave bituminous concrete urban pavement section with B-6.18 C &G; 12" and 18" RCP storm sewer; 2330 If of 64' B.B. full depth superpave bituminous concrete urban pavement section with B-6.18 C &G; 12" and 18" RCP storm sewer; 19,270 If 5" P.C.C. sidewalk(5'); construct 4 traffic signal installations and reconstruct 2 railroad crossings with concrete planking and signalization; earth excavation, street lighting, miscellaneous appurtenance adjustments, landscape, topsoil, seed and mulch. Agreement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA in connection with the proposed improvement herein before described, and checked below: a. ® Make such detailed surveys as are necessary for the preparation of detailed roadway plans. * b. ❑ Make stream and flood plain hydraulic surveys and gather high water data and flood histories for the preparation of detailed bridge plans. c. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. ** d. ® Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. e. ® Prepare Army Corps of Engineers Permit, Division of Water Resources Permit, Bridge waterway sketch and/or Channel Change sketch, Utility plan and locations and Railroad Crossing work agreements. f. ❑ Prepare Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types)and high water effects on roadway overflows and bridge approaches. Note Four copies to be submitted to the District Engineer *All survey work shall be performed for the entire project at one time and not by individual section. **New borings will not replicate existing borings furnished by LA. BAR 4303(Rev.9i97) Page 1 of 5 g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA with five(5)copies of the plans, special provisions, proposals and estimates. Additional copies of any or all documents, if required shall be furnished to the LA by the ENGINEER at his actual cost for reproduction. *** h. ® Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. i. ® Assist the LA in the receipt and evaluation of proposals and the awarding of the construction contract. j. ® Furnish or cause to be furnished: (1) Proportioning and testing of concrete mixtures in accordance with the"Manual of Instructions for Concrete Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the DEPARTMENT and promptly submit reports on forms prepared by said Bureau. (2) Proportioning and testing of bituminous mixtures(including extracting test) in accordance with the "Manual of Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the DEPARTMENT, and promptly submit reports on forms prepared by said Bureau. (3) All compaction tests as required by the specifications and report promptly the same on forms prepared by the Bureau of Materials and Physical Research. (4) Quality and sieve analyses on local aggregates to see that they comply with the specifications contained in the contract. (5) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials and Physical Research, of the DEPARTMENT and submit inspection reports to the LA and the DEPARTMENT in accordance with the policies of the said DEPARTMENT. k. ® Furnish or cause to be furnished (1) A resident engineer, inspectors and other technical personnel to perform the following work: (The number of such inspectors and other technical personnel required shall be subject to the approval of the LA.) a. Continuous observation of the work and the contractor's operations for compliance with the plans and specifications as construction proceeds, but the ENGINEER does not guarantee the performance of the contract by the contractor. b. Establishment and setting of lines and grades. c. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. d. Supervision of inspectors, proportioning engineers and other technical personnel and the taking and submitting of material samples. e. Revision of contract drawings to reflect as built conditions. f. Preparation and submission to the LA in the required form and number of copies, all partial and final payment estimates, change orders, records and reports required by the LA and the DEPARTMENT. 2. That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to this agreement will be in accordance with the current standard specifications and policies of the DEPARTMENT, it being understood that all such reports, plats, plans and drafts shall before being finally accepted, be subject to approval by the LA and the said DEPARTMENT. 3. To attend conferences at any reasonable time when requested to do so by the LA or representatives of the DEPARTMENT. 4. In the event plans, surveys or construction staking are found to be in error during the construction of the SECTION and revisions of the plans or survey or construction staking corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the contractor. 5. The basic survey notes and sketches, charts, computations and other data prepared or obtained by the ENGINEER pursuant to this agreement will be made available upon request to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. 6. To make such changes in working plans, including all necessary preliminary surveys and investigations, as may be required after the award of the construction contract and during the construction of the improvement. ***A maximum of five separate plan sets shall be provided in general conformance with the improvement schedule; Exhibit A as attached. Signal and railroad crossing plans may be by separate set(s) as directed by the Local Agency. BLR 4303(Rev.9/9 Page 2 of 5 7. That all plans and other documents furnished by the ENGINEER pursuant to the AGREEMENT will be endorsed by him and will show his professional seal where such is required by law. 8. To submit, upon request by the LA or the DEPARTMENT a list of the personnel and the equipment he/she proposes to use in fulfilling the requirements of this AGREEMENT. The LA Agrees, 1. To pay the Engineer as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1i, 2, 3, 5 and 6 in accordance with one of the following methods indicated by a check mark: a ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as approved by the DEPARTMENT. b. ❑ A sum of money equal to the percentage of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Percentage Fees Under $50,000 N/A (see note) cyo % I % Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum. c. ® A sum of money in the amount for each road section as provided on Exhibit B as attached. 2. To pay for services stipulated in paragraphs 1b, 1c, 1d, 1e, 1f, 1h, 1j and 1k of THE ENGINEER AGREES at the hourly rates stipulated below for personnel assigned to this SECTION as payment in full to the ENGINEER for the actual time spent in providing these services the hourly rates to include profit, overhead, readiness to serve, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under paragraphs 1b, 1c, 1d, 1 e, 1f, 1j and 1k of THE ENGINEER AGREES. If the ENGINEER sublets all ora part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to ENGINEER" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm including the Principal Engineer perform routine services that should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the work performed. Grade Classification of Employee Hourly Rate Principal Engineer $120.00 Sr. Project Manager 111.00 Project Manager 102.00 Sr. Project Manager/Surveyor 93.00 Project Engineer/Surveyor 84.00 Senior Engineer/Surveyor 75.00 Engineer/Surveyor 66.00 Assoc. Engineer/Surveyor 57.00 Sr. Project Technician 84.00 Project Technician 75.00 Senior Technician 66.00 Technician 57.00 Associate Technician 48.00 Secretary 57.00 The hourly rates itemized above shall be effective the date the parties, hereunto entering this AGREEMENT, have affixed hands and seals and shall remain in effect until 12/31/04 . In event the services of the ENGINEER extend beyond 12/31/04 . the hourly rates will be adiusted yearly by addendum to this AGREEMENT to compensate for increases or decreases in the salary structure of the ENGINEER that are in effect at that time. BLR 4303(Rev. 9/97) Page 3 of 5 3. That payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as practicable after the services have been performed, in accordance with the following schedule: **" a. Upon completion of detailed plans, special provisions, proposals and estimate of cost-being the work required by paragraphs 1a through 1g under THE ENGINEER AGREES-to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the total fee based on the above fee schedule and the approved estimate of cost. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee(excluding any fees paragraphs 1j and 1k of the ENGINEER AGREES), based on the above fee schedule and the awarded contract cost, less any previous payment. c. Upon completion of the construction of the improvement, 90 percent of the fee due for services stipulated in paragraphs 1j and 1k. d. Upon completion of all final reports required by the LA and the DEPARTMENT and acceptance of the improvement by the DEPARTMENT, 100 percent of the total fees due under this AGREEMENT, less any amounts previously paid. By mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time as the work progresses. 4. That should the improvements be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs la and 1g, and prior to the completion of such services the LA shall reimburse the ENGINEER for his actual costs plus 126.30 percent incurred up to the time he is notified in writing of such abandonment "actual cost" being defined as material costs plus actual payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. 5. That should the LA require changes in any of the detailed plans, specifications or estimates (except for those required pursuant to paragraph 4 of THE ENGINEER AGREES) after they have been approved by the DEPARTMENT, the LA will pay the ENGINEER for such changes on the basis of actual cost plus 126.30 percent to cover profit, overhead and readiness to serve-"actual cost" being defined as in paragraph 4 above. It is understood that"changes"as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans. 6. That should the LA extend completion of the improvement beyond the time limit given in the contract, the LA will pay the ENGINEER, in addition to the fees provided herein, his actual cost incurred beyond such time limit-"actual cost" being defined as in paragraph 4 above. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, specifications, partial and completed estimates and data if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the L.A. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under the AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. *** See Exhibit B for applicable payment schedule BLR 4303(Rev.9/97) Page 4 of 5 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty the LA shall have the right to annul this contract without liability. IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized offices. Executed by the LA: The United City of Yorkville of the (Municipality/Tewnship/Countty) ATTEST: State of Illinois, acting by and through its By Mayor and Council City Clerk By (Seal) Title: Mayor Executed by the ENGINEER: Engineering Enterprises, Inc. 52 Wheeler Road ATTEST: Sugar Grove, IL 60554 By Title: Secretary Title: Senior Project Manager BLR 4303(Rev 9/97 Page 5 of 5 • EXHIBIT "A" Off-Site Street Related Improvement Schedule Scheduled Completion Date Bristol Ridge Road September 1, 2004 Kennedy Road (from Bristol Ridge Within 1 year of the issuance of 500 building permits north to the railroad crossing) within Neighborhoods 6-16, or sooner if funds within Grande Reserve's road fund are available. Mill Road & Kennedy Road (north Within 1 year of the issuance of 500 building permits of the railroad crossing) within Neighborhoods 1, 2, 3, 4, 5, or sooner if funds within Grande Reserve's road fund are available. Kennedy Road (south of Bristol Within 1 year of the issuance of 100 building permits Ridge) southwest of Bristol Ridge (Neighborhoods 17, 18, 19) or sooner if funds within Grande Reserve's road fund are available. G:\PUBLIC\Yorkville\2003\Y00326 Grande Reserve Perimeter Roads\Eng\[exhibitA.xls]Sheetl EXHIBIT"B" ENGINEERING COMPENSATION Cross-Section Section From To Length Type Fee Bristol Ridge Road U.S. Route 34 Blackberry Creek Bridge 4845 Rural $158,982 Kennedy Road Bristol Road BNSF R.R.Tracks 5005 Rural $156,409 Kennedy Road R.R.Tracks Galena Road 2330 Urban $87,327 Mill Road Kennedy Road East End 4945 Urban $160,731 Kennedy Road West End Bristol Road 2145 Rural $70,884 Traffic Signals each $17,500 Railroad Crossing Reconstruction each pursuant to paragraph 2 of the LA Agrees. ENGINEERING PAYMENTS 1. Payments due the ENGINEER for services rendered pursuant to this AGREEMENT will be made as soon as practicable after the services have been performed, in accordance with the following schedule: a. Upon completion of the preliminary(60%)plan(s), preliminary special provisions, and preliminary estimate cost for all sections of road-being the work required by paragraphs 1 a through 1 g under THE ENGINEER AGREES-to the satisfaction of the LA and their approval by the LA,50 percent of the fee for each section for which it's preliminary work has been completed. b. Upon completion of the final detailed (100%)plans, special provisions, proposals and estimate of cost for each road section-being the work required by paragraphs 1a through 1g under THE ENGINEER AGREES- to the satisfaction of the LA and their approval by the LA, 90 percent of the fee for each section for which it's preliminary work has been completed,less any previous payment. c. Upon award of the contract for the improvement by the LA and its approval by the LA, 100 percent of the total fee based on the above fee schedule less any previous payment amount but not later than 60 days after the work is completed. d. Partial payments, upon receipt of monthly invoices from the Engineer and approval thereof by the LA and not to exceed the limits set forth above,shall be made from time to time as the work progresses. e. For construction services for the improvement, 100 percent of the fee on an hourly basis,for the work performed and as stipulated in paragraphs 1j and 1k and pursuant to paragraph 2 of the LA Agrees. 2.The fixed fees established above shall be effective the date the parties, hereunto entering this AGREEMENT,have affixed hands and seals and shall remain in effect until 12/31/08. In the event the services of the ENGINEER extend beyond 12/31/08,the fixed fees shall be adjusted by addendum to this AGREEMENT to compensate for increases or decreases in the salary structure of the ENGINEER that are in effect at that time but in no case be adjusted by more than 3%per year.The hourly rates shall be pursuant to paragraph 2 of"The LA Agrees", page 3 herin. G.\PUBLIC\Yorkville\2003\Y00326 Grande Reserve Perimeter Roads\Eng\[exhibitB0l.xls]Sheetl *di R s.r Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors 759 JOHN STREET • YORKVILLE , IL 60560 630-553-7560 FAX 630-553-7646 www. smithengineering.com FEASIBILITY STUDY EASTERN FOX RIVER CROSSING FOR YORKVILLE, ILLINOIS ALTERNATIVE ALIGNMENTS The following information is typical of all alignments studied: Typical Roadway Section The roadway section proposed for this project consists of a 26' edge to edge width in each direction of traffic with type B-6.24 curb and gutter on the outside edges of pavement and a 20' landscaped median with type B-6.12 curb and gutter. The 26' edge to edge width of pavement will accommodate bicycles. A 5' wide sidewalk with a 9' wide parkway along both sides of the proposed roadway is also included in the cross section. This cross section matches the existing four lane cross section of the recently constructed Countryside Parkway. For the purposes of this study, it was assumed that the pavement structure would consist of 10 inch jointed P.C.C. pavement and 4 inch aggregate base course. The 20' median was provided to allow for the installation of a left turn lane into any future developments located along the new roadway. Refer to Exhibit 7 for more information. Typical Bridge Section The bridge section also consists of a 26' edge to edge width in each direction of traffic with a 5' wide sidewalk along both sides of the proposed roadway. Separating the pavement from the sidewalk on each side is a parapet wall. The median that is located along the proposed roadway will taper to a double yellow line across the proposed structure in order to save on structure costs. Refer to Exhibit 8 for more information. Right-of-Way The required width of right-of-way for the proposed roadway and structure is 110'. This is the same width as the existing right-of-way along the recently constructed Countryside Parkway. Drainage All alternatives will utilize storm sewer to collect the storm water runoff. The proposed outlet for the storm sewer system is the Fox River. Each alignment differed in the type of soils encountered, length of structure, and location. These characteristics are described in more detail below. Alignment#1 Alignment#1 mainly traverses through poor soils on the southeast side of the river and fair soils on the northwest side of the Fox River. Another feature of this option is that the alignment generally remains in the floodplain of the Fox River and Morgan Creek. This greatly increases the cost of this alternative as the structure length was estimated by measuring the distance across the Fox River and the floodplain areas. Another issue that will affect the cost of this alternative is the reverse curve alignment along the structure. This curved alignment along the structure will increase the design and the construction costs. EASTERN FOX RIVER CROSSING STUDY 10 YORKVILLE,ILLINOIS SEPTEMBER 2,2003 I Alignment #2 Alignment #2 is similar to Alignment#1 in that it also traverses through poor soils on the southeast side of the river and fair soils on the northwest side of the Fox River. Alignment#2 differs from Alignment#1 in the fact that Alignment#2 generally remains out of the floodplain of the Fox River and Morgan Creek except at the actual crossings. Although this alignment also has a slight curve at the beginning of the structure, the length of structure is shorter than the structure length in Alternative#1; thereby greatly reducing the cost of this alternative. Alignment #3 Alignment#3 is also similar to Alignment#1 in that it traverses through poor soils on the southeast side of the river and fair soils on the northwest side of the Fox River. Alignment# 3 also generally remains out of the floodplain of the Fox River and Morgan Creek except at the actual crossings. As the alignment traverses northwesterly, the structure remains straight across the Fox River where it curves to the west in order to connect to the intersection of US Route 34 and Countryside Parkway. Alignment#4 Alignment #4 greatly differs from all the other options as it traverses in a more northerly direction in order to follow the band of fair soils along the southeast side of the Fox River. This option also generally remains out of the floodplain of the Fox River and Morgan Creek except at ' the actual crossings. Although this option also has a slight curve along the structure at the Fox River, this option crosses at a narrower part of the floodplain than the other options. Once across the Fox River, this option also curves to the west in order to connect to the intersection of US Route 34 and Countryside Parkway. Comprehensive Land Use Plan Alignment The alignment originally shown on the United City of Yorkville's Comprehensive Land Use Plan indicates a proposed Fox River Crossing in the general vicinity of the area studied for this report. Once the alignment for the Comprehensive Land Use Plan crosses the Fox River, it continues to head east to Illinois Route 71 rather than traversing south to connect to Van Emmon Road west of Illinois Route 71 as is proposed in this study. Although the alignments studied do not match the Land Use Plan alignment,the purpose of the propose alternatives has remained the same as the Comprehensive Land Use plan while addressing the engineering and environmental conditions encountered. EASTERN FOX RIVER CROSSING STUDY 11 YORKVILLE,ILLINOIS SEPTEMBER 2,2003 I COST ANALYSIS Utilizing cost data from recent projects that is available from the Illinois Department of Transportation, opinions of probable cost for all four alternatives are provided. All costs are in 2003 dollars. Intersection improvements at the intersections of Van Emmon Road with Illinois Route 71, Van Emmon Road with the new roadway and US Route 34 with the new roadway were included in the cost estimate. Also included in the opinions of probable cost is floodplain management, soil stabilization, a 25% contingency and a 15%engineering fee. The following table summarizes the engineer's opinion of probable costs for all four alternatives. Table 1 Engineer's Opinion of Probable Cost Eastern Fox River Crossing Study Opinion of Cost Alternative #1 $70,487,666 Alternative#2 $38,632,223 Alternative #3 $31,420,001 Alternative #4 $31,412,476 As seen in the above table, the opinions of cost range from approximately $31.4 million to $70.5 million. This wide range of cost is attributed to the varying site conditions including soils, floodplain, and the length of structure. Although right-of-way acquisition is not included in the cost estimates, the acquisition costs will ' be approximately the same for each alternative. Appendix B has more detailed information regarding the Engineer's Opinion of Probable Cost. I 1 1 I EASTERN FOX RIVER CROSSING STUDY 12 YORKVILLE,ILLINOIS SEPTEMBER 2,2003 RECOMMENDATIONS A review of the available information has indicated that an eastern crossing of the Fox River is feasible and will be beneficial to the local community. With the projected increase in population, an eastern bridge crossing would help to alleviate the traffic congestion that will more than likely occur along the existing Fox River bridges in Yorkville and Oswego. Also,the bridge will serve as a connection between the existing and proposed residential areas on the City's southeast side to the commercial development on the City's north side. This connection will encourage the residents of Yorkville to frequent the commercial areas in the City of Yorkville rather than traveling outside the community for goods and services. It is recommended that the proposed bridge and roadway have two through lanes in each direction to match the existing cross section of Countryside Parkway through the Menard's development. This will adequately serve future traffic. All alternatives will require intersection improvements at the intersection with US Route 34, Illinois Route 71, and also at the intersection of Van Emmon Road. The recommended alternative is alternative #4. Alternative #4 traverses through mainly"fair" soils while the majority of the other alternatives traverse through "poor" soils. These poor soils increase the cost of the alternative due to the soil remediation that is needed. Also, the needed structure length for alternative #4 is shorter than the alternatives 1 and 2 since this section of the river and floodplain is narrower than the section crossed by the other alternatives. This shorter structure length again decreases the estimated project cost. The estimated project cost for Alternative #4 is approximately $31.4 million. While being the lowest cost alternative, Alternative #4 still meets the goals for an additional crossing of the Fox River. EASTERN FOX RIVER CROSSING STUDY 13 YORKVILLE,ILLINOIS SEPTEMBER 2,2003 . ._ may' - - 4 . .. ��3� g Y ®�®le ALTERNATIVE#1 �� - _ � 4 k7:11 7 `�o_ ■al: ■■■ ALTERNATIVE #2 COUNTI�YSDE PAFKWAY - ALTERNATIVE #3 4ti, " , loll"`+,, , �x ■ a■ ALTERNATIVE#4 , .....,-., ...,_.:-..-e„...,,_„...=,,,,_—__. ,,,,,,,,,,,,, ,_#3 � �e D ,> . „_ '. ,. �� HIDE-A-WAY LAKES C`, ..3 '. ''fi •, -4` p , ' ti -7 .at I � - ' ,- { . PARK DISTRICT A Y?: Irl .s.p �,i-:,.- ..eF _... '� � tr a ” `� 1' r I �y s. • �� = � EXISTING LAKES -k _ _ y irt t � . �3` P , i< a �.} FLOODPLAIN s V ::,.... 7..t....._:_,:, ,,,_: ,., ,z-,:fit-- ----c- ' ..'":-.,f,4-,:40.74„.06-.,.--.„,.7'..N,-,...-* •..,--!':-....i,::';-;'7.:7-:----i...7,---:-',"- '':,1 a MORGAN CREEK { " - "!'".,--.-.-----'--.', , -it .--:'?.- - _ .---"Z!..k-.='- ....--`144 :.-'._:„.„:„.e__,?.-=. -, „.,,, ,,,..„4,;,.„,,,,, _.., •, ..„, 1.1 :, --.- ,,,,,_ to,„-,tio,---tr. „...„Aimi-,,,,,,,,„:,-1 ,-. --4•:-.,,'..w,24, -- [ NOR CREED* -' �, w,w, de.--,.- »:zM • - 'T.'>•NW I +''-'+''t..6;,`=.',----.4-b,,-;--.--., r a Ssi.�g a ar 'fix ;i�' • r _. ,5 'a` wr �: .r I 'S j aff �1 t "'kms fr C , -'4r-..-;;;,------'--,-.—----vk----4-;:04.--'',-4',-.--'-'----- ----,,..-4,f- --v,r----_.,-.,:-----':--.4---?.: --.Z'.-",-;:..;- _,,,l.2.-1c;-,-- 4-'-i---''''''''44.— —_,-- '1 K.".ie { � � C? .'^jos .�� O � � y_Sl� �.d ".. , ' �" ar , :&,� m"-3,` r}" s mar. � - 4. ,.IC `'eL.,F _. _.. - _:. .`r �# ,n v.i.? --1,-"'--:,,,,,,.;--7M f a,�., i�' - ii 4 SMITH ENGINEERING CONSULTANTS,INC. �PCR'119TAVCTURAL YNONIC[f18 AND 3URvfiYOR9 75 1Cxn wart '1 P11 'SO--S RI`r;se1,Is H,FAX,63O-3-3- i6 ,y0R� ii aciNu¢:� w� Fi MAIC-.• xaslw cc -r,uvaxt s .It/M1.Y .-o�vucrx 60C 120 200 O.LIMMS INIopr_ loNAI.IMRIr.N FIRM s 151-4, I I SITE ANALYSIS AND BRIDGE Scale: 1"= 1200' SEC Planning Consultants LOCATION ALTERNATIVES Date: September 2, 2003 MASTER H ANN1NC:StKVK1S s►�r FU r ,onmar�usEseepeanayemaas z.arg I EASTERN FOX RIVER CROSSING STUDY Base mapping compiled from best available information.All map data Al-511N.IOAti I s,zra�oo5 1;slaaaenc3 should be considered as preliminary,in need of verification,and A.. �ya,l;�„�,,,,,,ew„ YORKVILLE, ILLIM�IS subject to any regulatorye. This land plan is concepWai in nature and does not represent any approval. Plan is subject to change. I Cir` United City of Yorkville 1111" County Seat of Kendall County EST. 1836 800 Game Farm Road + CO Yorkville, Illinois 60560 1� Q •. Q Phone:630-553-4350 ,1 v�2 Fax:630-553-7575 pTo: Joe Besco, Chaiiivan � ,rf( From: Eric Dhuse, Public Works ?/F Date: September 17, 2003 Re: New Hire Joe, I would like to ask that a recommendation be made for the hiring of a new Public Works Street department Employee. This Employee is needed due to the Grande Reserve Annexation, and is budgeted for in the Grand Reserve Budget. I have attached a page from that for your review. I would like to move this forward in order to hire this employee in time for the snow plow season. I would ask that this be placed on the September 22, 2003 Public works agenda for discussion. If you have any questions or concerns, please call me. GRANDE RESERVE YEAR ONE BUDGET REQUESTS ADMINISTRATION/ENGINEERING PARKS/RECS POLICE PUBLIC WORKS GRAND TOTAL Engineering ,2 Police Officers Assistant (9 Engineering Office Support w/uniforms equip & MW II (7 mos. STAFF mos.) $24,750 Tech (3 mos.) $10,000'(7 mos. $27k) $15,750 training (7 mos.) $48,981 $40k) Streets $38,000 benefits $8,000 $2,000 $6,000 $12,000 $6,000' training $0 $0 $0 $9,500 $0 SS/IMRF $4,185; $1,691 $2,663 $3,747 $6,426 Permit Clerk Land Developer MISC. Reimbursement $11,667 Fees $10,000 i RESERVE $23,640 Legal Expenses $5,000 Totals $72,242 $13,691 $39,413 $74,228! $50,426 $250,000 GRANDE RESERVE YEAR ONE CAPITAL BUDGET REQUESTS ENGINEERING POLICE PUBLIC WORKS GRAND TOTAL Dump Truck Pick up truck w/ w/cap - accessories - Needed in Ordered in Spring 04 - Sept.03 (02- I (Should have Ford Expedition - 03 Carry Over enough funds Needed in Winter 03 dollars in PW in Engineering (to be reviewed at 6 ! Capital VEHICLES tCapital) $20,000 mos. Budget) $47,856!Account) $74,865 Mower- needed in Spring 04 - (Should have enough funds , in PW Capital) $13,000 Totals $20,000 $47,856' $87,865 $155,721,' DRAFT Updated 9/16/2003 csIO Co.). United City of Yorkville � County Seat of Kendall County EST. \y 1.1836 800 Game Farm Road I,, N Yorkville, Illinois 60560 0 II g„ 0 Phone:630-553-4350 v>2 Fax:630-553-7575 To: Joe Besco, Chairman /1"//2" From: Eric Dhuse, Public Works Date: September 17, 2003 6/ Re: Snow Plows Joe, I would like to purchase 2 snow plows for the upcoming winter season. With this purchase, all of our trucks will be equipped with snow plows. I have attached a quote from Monroe Truck Equipment which totals $6148.00. I have the funds available in the Public Works Capital budget in the contingency line item. I would like to place this item on the September 22, 2003 Public Works meeting for discussion. If you have any questions or concerns, please call me. 5-AUG-2003 13:56 Gold-Fax Message Page 2/2 MONROE TRUCK EQUIPMENT-JOLIET 812 DRAPER AVENUE JOLIET IL 60432 Ark e� 815-727-3134 FAX 815-727-5429 ■ TRUCK EQUIPMENT member— CUSNP,Mrtx : s uu a QUOTE # 49949 Ship to: YORKVILLE, CITY OF DATE: 08/05/03 ATTN: ERIC D. CUST PO # 800 GAME FARM ROAD TERMS: NET 30 YORKVILLE IL 60560 SALES REP: 303 QUOTED BY: FOR HUGE SAVINGS ON EQUIPMENT, CHECK OUT THE EXCESS INVENTORY SECTION OF OUR WEBSITE AT WWW.MONROETRUCK.COM WE ARE PLEASED TO QUOTE FOR ACCEPTANCE WITHIN 30 DAYS FROM THE DATE OF QUOTE PRICES & TERMS IN ACCORDANCE WITH SPECIFICATIONS DESCRIBED IN QUOTE. STATE AND FEDERAL TAXES WILL BE ADDED WHERE APPLICABLE. MODEL AND DESCRIPTION BOSS RT3 SUPER DUTY STRAIGHT BLADE SNOWPLOW WITH SMART HITCH 1I STANDARD EQUIPMENT: - ELECTRIC/HYDRAULIC POWER UNIT - HAND-HELD CONTROLS STANDARD - 29.5" HIGH 11 GA. STEEL BLADE .. 7 VERTICAL RIBS - 3 TRIP SPRINGS & SHOCK. ABSORBER - COMPOSITE SMART LIGHTS - BLADE MARKERS - SKID SHOES - INSTALLED 7'6" BOSS SUPER DUTY PLOW W/SMART HITCH; 795 LBS $ 2,864.00 0' BOSS SUPER DUTY PLOW W/SMART HITCH; 020 LEIS S 3,047 .0n R'6" ROSS RUPFR DITTY P;,C1W W/CMAWT HTT;'H S 0,074 00---J- 0 Make/Model: I':.B __—_—_�._._..._ C.A. _._ _ Engine: __,_--_ Transmission: A/C: Yes No Brakes: Air Hyd. Chaceis Color: Paint Code: Stook A. Accepted By: ____ _ _. ___________ ___ Submitted By: BOB BREWS Date: _ P.O. : for MONROE TRUCK EQUIPMENT - _ .____ —.____ ________ Chassis ETA: Factory Order #: _ _ _ _ _ _ –_ Vin ft; UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator, From: Joe Wywrot, City Engineer Subject: White Oak Unit 4— Warranty Period Date: September 17, 2003 The warranty letter of credit for White Oak Unit 4 is due to expire on October 23, 2003. We re-inspected that unit and found a few items that have since been repaired by Crestview Builders. They are now in compliance with all subdivision requirements. We also found several lots where parkway trees have not been planted. Crestview contacted the builders and homeowners and requested that they plant the trees, but none did. Since the letter of credit didn't include parkway trees, and since the homeowners apparently don't want parkway trees, I recommend that no action be taken on this issue. Please place the White Oak Letter of Credit Expiration on the Public Works Committee agenda of September 22, 2003 for discussion; thank you. • Cc: Eric Dhuse, Director of Public Works (s5) yu ,ck EST. jii1 1836 County Seat of Kendall County Ai, 800 Game Farm Road CO Yorkville,Illinois 60560 • �. 0 Ptwne`r630-553-4350 '9 x �2 Fax:630-553-7575 v kLE kv To: Tony Graff, Administrator From: Eric Dhuse, Public Works e._, --- Date: September 12, 2003 Re: Used Equipment • Tony, Last fall I received permission to sell 2 squad cars and a 1990 pick up truck. I would like to sell 2 more squad cars, a hydraulic saw, and miscellaneous equipment that we no longer use, or have replaced with new equipment. This list would include: Cushman 3 wheel utility cart(too expensive to repair) Gill soil Pulverizer(replaced with new unit) Grasshopper 721D Mower with snow blower(replaced with new unit) I would like to take this to the September 22, 2003 Public Works Meeting to discuss with the committee.