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Library Packet 2003 03-10-03
Agenda Yorkville Public Library Board of Trustees March 10, 2003 7:30 P.M. 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes S. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Librarian Statistics 9. City Council Liaison/Human Resource 10. Standing Committees Policy Personnel Community Relations Finance Automation 11. Unfinished Business Library Addition 12. New Business Public Notice 13.Executive Session For the Purpose of Considering Information Regarding the Appointment, Employment, or Dismissal of an Employee or Officer. 14.Adjournment Yorkville Public Library Board Meeting February 10,2003 7:30 P.M. Members present: Russ Walter, Marianne Wilkinson, Marilyn Vorderer, Sandy Lindblom, and Carol La Chance. Members not present: Gail Gaebler, Joseph Gruber, Jo Ann Gryder, and Kelly Murray. Director Michelle Pfister was not present. Recognition of Visitors: Dan Waitt from The Beacon News Amendments to the Agenda: none Minutes: Amended to include Sandy Lindblom and Gail Gaebler as present, and Kelly Murray not present. Also, correct employee insurance to employee health insurance. Motion to approve amended minutes made by Sandy Lindblom and seconded by Marilyn Vorderer. The motion carried. Correspondence: To Director and Joseph Gruber from Rick Mc Carthy concerning survey update. Public Comment: none Report of Treasurer: Russ Walter moved to approve the bill list of$20,909.44 and the January payroll. Sandy Lindblom seconded the motion. A roll call vote was taken. The motion carried unanimously. Report of the Librarian: none City Council Liaison/Iluman Resource: City Council member Rich Sticka. Nothing to report. Committee Reports: Tabled discussion from Personnel committee pertaining to new full time employee until next month. Old Business: Survey will be done between Feb. 17th and 21St. Meetings will also be scheduled for staff and construction committees. New Business: None Adjournment: The meeting adjourned at 7:44 P.M. Minutes taken by Carol La Chance - SYS DATE:03/04/03 UNITED CITY OF YORKVILLE SYS TIME:12:12 VENDOR INVOICE REGISTER [NR1] REGISTER # 238 DATE: 03/04/03 TUESDAY MARCH 4,2003 PAGE 1 TR TR DATE ----PROMPT-PAY DISCOUNT---- INVOICE # VEND # NAME REFERENCE CODE DATE DUE DATE % AMOUNT AMOUNT 013103 AT&T AT&T BI 01/31/03 02/28/03 .00 .00 22.02 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 22.02 2 82-00-6075-000 AT&T 22.02 22.02 22.02 021503 AT&T AT&T BI 02/15/03 02/28/03 .00 .00 21.32 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 21.32 2 82-00-6075-000 AT&T 21.32 21.32 21.32 JAN/FEB BKTAY BAKER & TAYLOR BI 02/17/03 02/28/03 .00 .00 2967.60 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 2967.60 2 82-00-7036-500 BOOKS 2967.60 2967.60 2967.60 JANUARY BKTAY BAKER & TAYLOR BI 01/31/03 02/28/03 .00 .00 410.03 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 410.03 2 82-00-7036-100 BOOKS 410.03 410.03 410.03 022503 BREJK BREJCHA, KAREN BI 02/25/03 02/28/03 .00 .00 18.00 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 18.00 2 82-00-6048-000 MILEAGE 18.00 18.00 18.00 14906 CANER CAMBRIA SALES COMPANY, INC. BI 02/04/03 02/28/03 .00 .00 103.67 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 103.67 - SYS DATE:03/04/03 UNITED CITY OF YORKVILLE SYS TIME:12:12 VENDOR INVOICE REGISTER [NR1) REGISTER # 238 DATE: 03/04/03 TUESDAY MARCH 4,2003 PAGE 2 TR TR DATE ----PROMPT-PAY DISCOUNT---- INVOICE # VEND # NAME REFERENCE CODE DATE DUE DATE % AMOUNT AMOUNT 14906 CAMBR (CONTINUED) SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 2 82-00-7013-000 TOWELS/CLEANER 103.67 103.67 103.67 ACCT#10394737 CTRIB CHICAGO TRIBUNE BI 02/22/03 02/28/03 .00 .00 114.40 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 114.40 2 82-00-6052-000 SUBSCRIPTION 114.40 114.40 114.40 020803-HEALTH COYGF CITY OF YORKVILLE BI 02/08/03 02/28/03 .00 .00 2296.74 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 2296.74 2 82-00-5061-000 JAN/FEB HEALTH 2296.74 2296.74 2296.74 AP CHECKS COYGF CITY OF YORKVILLE BI 02/08/03 02/28/03 .00 .00 271.50 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 271.50 2 82-00-7011-000 A/P CHECKS 271.50 271.50 271.50 FEB 03' PAYROLL YOPR CITY OF YORKVILLE BI 02/28/03 02/28/03 .00 .00 10929.50 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 10929.50 2 82-00-5020-000 FEB 03' PAYROLL 9730.63 3 82-00-5051-000 FEB 03' PAYROLL 744.39 4 82-00-5052-000 FEB 03' PAYROLL 454.48 10929.50 10929.50 020403 COMED COMMONWEALTH EDISON BI 02/04/03 02/28/03 .00 .00 341.87 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 341.87 ' SYS DATE:03/04/03 UNITED CITY OF YORKVILLE SYS TIME:12:12 VENDOR INVOICE REGISTER [NR1] REGISTER # 238 • DATE: 03/04/03 TUESDAY MARCH 4,2003 PAGE 3 TR TR DATE ----PROMPT-PAY DISCOUNT---- INVOICE # VEND # NAME REFERENCE CODE DATE DUE DATE % AMOUNT AMOUNT 020403 COMED (CONTINUED) SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 2 82-00-6078-000 ELECTRICITY 341.87 341.87 341.87 032103 DEBOD DEBORD, DIXIE BI 02/22/03 02/28/03 .00 .00 54.00 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 54.00 2 82-00-6048-000 MILEAGE 54.00 54.00 54.00 1232207 DEMCO DEMCO INC. BI 02/14/03 02/28/03 .00 .00 111.37 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 111.37 2 82-00-7011-000 SUPPLIES 111.37 111.37 111.37 677503 ELLIS ELLISON EDUCATION EQUIPMENT INC. BI 02/07/03 02/28/03 .00 .00 525.00 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 525.00 2 82-00-7017-000 PROGRAMMING 525.00 525.00 525.00 021103 FELTR FELTES, RITA BI 02/11/03 02/28/03 .00 .00 728.07 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 728.07 2 82-00-5064-000 DENTAL ASSISTANCE 728.07 728.07 728.07 697-001 HERTG HERITAGE TRAIL LIBRARY SYSTEM BI 02/15/03 02/28/03 .00 .00 447.70 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 447.70 ' SYS DATE:03/04/03 UNITED CITY OF YORKVILLE SYS TIME:12:12 VENDOR INVOICE REGISTER [NR1J REGISTER # 238 - DATE: 03/04/03 TUESDAY MARCH 4,2003 PAGE 4 TR TR DATE ----PROMPT-PAY DISCOUNT---- INVOICE # VEND # NAME REFERENCE CODE DATE DUE DATE % AMOUNT AMOUNT 697-001 HERTG (CONTINUED) SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 2 82-00-6079-000 AUTOMATION 447,70 447.70 447.70 3043 ILLIB ILLINOIS STATE HISTORICAL LIBRARY BI 01/30/03 02/28/03 .00 .00 63.00 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 63.00 2 82-00-6052-000 SUBSCRIPTION 63.00 63.00 63.00 013103-LIBRARY OFWRK OFFICE WORKS BI 01/31/03 02/28/03 .00 .00 22.87 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 22.87 2 82-00-7011-000 PAPER 22.87 22.87 22.87 020303 SAFAR SAFARI MARKET BI 02/03/03 02/28/03 .00 .00 15.58 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 15.58 2 82-00-7017-000 PROGRAM SUPPLIES 15.58 15.58 15.56 012503-LIB AMERT SBC BI 01/25/03 02/28/03 .00 .00 28.54 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 28.54 2 82-00-6075-000 TELEPHONE 28.54 28.54 28.54 012503A-LIB AMERT SBC BI 01/25/03 02/28/03 .00 .00 19.13 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 19.13 o SYS DATE:03/04/03 UNITED CITY OF YORKVILLE SYS TIME:12:12 VENDOR INVOICE REGISTER [NR1] REGISTER # 238 • DATE: 03/04/03 TUESDAY MARCH 4,2003 PAGE 5 TR TR DATE ----PROMPT-PAY DISCOUNT---- INVOICE # VEND # NAME REFERENCE CODE DATE DUE DATE % AMOUNT AMOUNT 012503A-LIB AMERT (CONTINUED) SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 2 82-00-6075-000 TELEPHONE 19.13 19.13 19.13 021603-LIB AMERT SBC BI 02/16/03 02/28/03 .00 .00 125.44 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 125.44 2 82-00-6075-000 TELEPHONE 125.44 125.44 125.44 021703 WLMRT WALMART COMMUNITY BI 02/17/03 02/28/03 .00 .00 555.98 SEQ G/L ACCT DESCRIPTION DEBIT CREDIT 1 INVOICE AMOUNT 555.98 2 82-00-7017-000 PROGRAM SUPPLIES 555.98 555.98 555.98 .00 .00 TOTAL NUMBER OF TRANSACTIONS... 23 TOTAL AMOUNT DUE 20193.33 TOTAL ELIGIBLE DISCOUNTS .00 TOTAL DEBITS..,. 20193.33 TOTAL CREDITS... 20193.33 • LIBRARY BUDGET F/Y 2002-2003 2/28/03 REVENUES 76% OF FISCAL YEAR CAL YEAR LIBRARY LIBRARY 2002 2003 ACCT NO. BUDGET CURRENT YTD 82 00 4002 000 REAL ESTATE TAXES $216,645 $0 $215,430 99% 82 00 4604;000 PERSONAL PROPERTY TAX $2,000 8662 $2,865 143%' 82 00 4506 000 LIBRARY FINES $2,000 $144 $1,688 84% 82 00 4829 000 SALE OF BOOKS $500 $42 $661 ii 132% 82 00 4843.;000 LIBRARY PER CAPITA GRANT $7;000 $0 $7,736' 111°10,; 82 00 445$ 000 LIBRARY SUBSCRIPTION CARDS $5,000 $600 $6,000 120% 8200 4457 000 RENTAL INCOME $1,000 $57 $609 61% 82 00 4459 000 COPY INCOME $900 $54 $791 88% 82 01 4802':000 1111VESTMEN7' `$1,5013 . $0 $:1,656> 11 D°lo> TOTAL REVENUE $236,545 $1,559 $237,436 BEGINNING BALANCE $29,386 $29,386 $29,386 TOTAL WITH BEGINNING BALANCE $265,931 $30,945 $266,822 100% EXPENSES 82 00 5020 000 EMPLOYEE SALARIES $135,000 $9,731 $101,145 75% 82 00 5052 000 IMRF $4,300 $454 $3,232 75% 82 00 5051 000 SOCIAL SECURITY $10,125 $744 $7,738 76% 82 00 5061 000 GROUP HEALTH INSURANCE $14,142 $2,297 $11,484 81% 82 00 5062 000 GROUP LIFE INSURANCE $100 $0 $0 0% 82 00 5064 000 VISION & DENTAL ASSISTANCE $2,200 $728 $1,694 77% 82 00 6016 100 MAINTENANCE - OFFICE EQUIPMENT $3,000 $0 $2,058 69% 82 00 6036 000 MAINTENANCE - BLDG $4,000 $0 $78 2% 82 00 6048 000 MILEAGE LIBRARY BUSINESS $500 $72 $327 65% 82 00 6047 000 TRAINING & CONFERENCES $500 $0 $500 100% 82 00 6049 100 PUBLIC RELATIONS $600 $0 $206 34% 82 00 6050 000 PUBLISHING/ADVERTISING $300 $0 $224 75% 82 00 6052 000 SUBSCRIPTIONS $2,300 $177 $1,604 70% 82 00 6070 000 POSTAGE/SHIPPING $900 $0 $420 47% 82 00 6075 000 TELEPHONE $1,700 $216 $1,305 77% 82 00 6078 000 ELECTRICITY $2,500 $342 $736 29% 82 00 7011 000 LIBRARY SUPPLIES $5,500 $406 $3,042 55% 82 00 7013 000 CUSTODIAL SUPPLIES $3,500 $104 $2,318 66% 82 00 7017 000 LIBRARY PROGRAMMING $6,500 $1,097 $4,126 63% 82 00 7019 000 LIBRARY BOARD EXPENSES $250 $0 $49 20% 82 00 7036 100 BOOKS -ADULT $9,000 $410 $6,513 72% 82 00 7036 200 BOOKS -JUVENILE $8,500 $0 $6,047 71% 82 00 7036 300 BOOKS -AUDIO $3,500 $0 $2,356 67% 82 00'7036 400 BOOKS REFERENCE $8,577 1 #710' 82 00 7204 000 COMPUTERS & SOFTWARE $3,000 $0 $2,948 98% 76% OF FISCAL YEAR CAL YEAR LIBRARY LIBRARY 2002 2003 ACCT NO. BUDGET CURRENT YTD 82 00 6079 000 AUTOMATION $17,000 $448 $7,955 47% 82 00 6010 000 ATTORNEY $1,500 $0 $0 0% 82 00 6005 000 BONDING $1,400 $0 $1,014 72% 82 00 6037 000 EMPLOYEE RECOGNITION $1,000 $0 $811 81% 82 00 6072 000 VIDEOS $1,000 $0 $565 57% 82 00'6073:000 ALARM:MONITORING $800 $0 $854 107% 82 00 6074 000 COPIER MAINT - RENTAL $2,000 $0 $718 36% 82 00 8010 000 CONTINGENCY $2,314 $0 $373 16% 82 00 8015 000 BUILDING EXPANSION $9,000 $0 $5,460 61% TOTAL EXPENDITURES $265,931 $17,226 $186,477 70% SPECIAL FUNDS REVENUE 82 00 4845 000 DEV FEE'S BUILDING $15,000 $3,450 $16,425 110% 82 00 4803 000 INTEREST INCOME - BLDG �0 $0 $228 ERR TOTAL REVENUE $15,000 $3,450 $16,653 111% REVENUE 82 00 4455 000 DEV FEE'S BOOKS $15,000 $3,450 $16,425 110% 82 00 4459 100 MEMORIALS $1 000 $0 $3,027 803% TOTAL REVENUE $16,000 $3,450 $19,452 122% EXPENSES 82 00 7036 500 BOOKS DEV FEE`S $15,000 $2,968 $15,823,1 105% 82 00'7036 600 IVIEMORIALSJGIFTS $1,000 $0 . $2,319 232% 82 00 7036 700 BLDG DEV FEES $15,000 $0 $0 0% TOTAL EXPENSES $31,000 $2,968 $18,142 59% LIBRARY PAYROLL FEBRUARY 2003 PAY HOURLY EMPLOYEE DATE HOURS RATE PAYROLL AMENT, BEVERLY 02/12/03 29 $8.11 $235.19 02/26/03 22 $8.11 $178.42 BRADSTREET, PATI 02/12/03 39.5 $11.75 $464.13 02/26/03 28 $11.75 $329.00 BREJCHA, KAREN 02/12/03 29 $9.91 $287.39 02/26/03 37 $9.91 $366.67 DEBORD, DIXIE 02/12/03 26.5 $6.56 $173.84 02/26/03 32 $6.56 $209.92 FELTES, RITA 02/12/03 80 $9.19 $735.20 02/26/03 80 $9.19 $735.20 GARDNER, MARY JO 02/12/03 11 $8.11 $89.21 02/26/03 18 $8.11 $145.98 GOSS, VIRGINIA 02/12/03 26.5 $7.44 $197.16 02/26/03 24 $7.44 $178.56 IWANSKI, SHARYL 02/12/03 20.5 $6.50 $133.25 02/26/03 10 $6.50 $65.00 JAHP, MARGARET 02/12/03 5.5 $7.72 $42.46 02/26/03 4.5 $7.72 $34.74 KOEHLER, JOAN 02/12/03 42 $7.59 $318.78 02/26/03 42 $7.59 $318.78 LEIFHEIT, JEANNE 02/12/03 5 $10.40 $52.00 02/26/03 6 $10.40 $62.40 MANNING, BARBARA 02/12/03 41.5 $7.64 $317.06 02/26/03 32.5 $7.64 $248.30 MATLOCK, JOANNE 02/12/03 4 $6.50 $26.00 02/26/03 22.5 $6.50 $146.25 MINOR, ALAN 02/12/03 31.5 $10.82 $340.83 02/26/03 27 $10.82 $292.14 PFISTER, MICHELLE 02/12/03 80 SALARY $1,400.00 02/26/03 80 SALARY $1,400.00 SPRAIN, BARBARA 02/12/03 18 $7.13 $128.34 02/26/03 11 $7.13 $78.43 TOTAL 966 $9,730.63 3/3/2003 YORKVILLE PUBLIC LIBRARY BUDGET 2003/2004 PAGE 1 REVENUE Beginning Balance $29,386 $23,600 _ 20.02/2003 2003/2004 REAL ESTATE TAXES $216,645 $257,127 F _ PPRT $2,000 $2,200 LIBRARY FINES $2,000 $2,000 _ SALE OF BOOKS $500 $500 • LIBRARY PER CAPITA GRANT $7,000 $7,700 LIB SUB CARDS $5,000 $8,000 1! RENTAL INCOME _ $1,000 I $1,000 I COPIER INCOME $900 I $900 INVESTMENT $1,500 1 $1,500 TOTAL REVENUE $265,931 $302,527 r I DEVELOPMENT FEES-BUILDING $2,500 $17,000 INVESTMENT INCOME $1,250 $1,250 Revenue DEVEI_OPMENT FEES-BOOKS $15,000 $17,000 I MEMORIALS/GIFTS _ _ $1,000 $1,000 1 1 - -1 Expense BOORS-DEVELOPMENT FEES $15,000 $17,000 MEMORIALS/GIFTS _ $1,000 $1,000 r DEVELOPMENT FEES-BUILDING $18,250 ( - - i EXPENDITURES i I 2002/2003 2003/2004 f SALARIES $135,000 $165,000 r IMRF _- - - $4,300 $7,500 J SOCIAL SECURITY $10,125 $12,311 GROUP HEALTH INSURANCE $14,142 $25,000 fi GROUP LIFE INSURANCE $100 $1,500 I- 1,_ VISION&DENTAL INSURANCE $2,200 $3,800 MAINT-OFFICE EQUIPMENT $3,000 $3,000 I MAINT-BLDG $4,000 $4,000 L MILEAGE LIBRARY BUSINESS _ $500 $500 I TRAINING&CONFERENCES $500 $500 - PUBLIC RELATIONS $600 $800 { PUBLISHING/ADVERTISING $300 $300 L-- SUBSCRIPTIONS $2,300 $2,300 POSTAGE/SHIPPING $900 $900 TELEPHONE $1,700 $1,700 ELECTRIC $2,500 $2,500 LIBRARY SUPPLIES $5,500 $5,500 CUSTODIAL SUPPLIES $3,500 _ $3,500 LIBRARY PROGRAMMING $6,500 $6,500 _ 1 LIBRARY BOARD EXPENSES $250 $250 BOOKS-ADULT $9,000 $8,750 BOOKS-JUVENILE $8,500 $8,750 • f BOOKS-AUDIO $3,500 $3,750r BOOKS-REFERENCE $8,000 $8__,250 _) COMPUTER SOFTWARE $3,000 $0 _1 AUTOMATION $17,000 $18,000 ATTORNEY $1,500 $1,500 BONDING _ $1,400__ $1,400_ I I EMPLOYEE RECOGNITION $1,000 $1,000 ' VIDEOS $1 ,000 $1,000 i ALARM MONITORING $800 $800 j !44 COPIER MAINT(RENTAL) $Z000 $Z000 I� CONTINGENCY $2,314 $168 1 BUILDING EXPANSION $9,000 $0 i $265 931 �� $302 527 ! - - II ! LIBRARY BUDGET F/Y 2003-2004 REVENUES LIBRARY LIBRARY 2002 2003 2003 2004 ACCT NO. BUDGET BUDGET 82 00 4002 000 REAL ESTATE TAXES $216,645 $257,127 82 00 4604 000 PERSONAL PROPERTY TAX $2,000 $2,200 82 00 4506 000 LIBRARY FINES $2,000 $2,000 82 00 4829 000 SALE OF BOOKS $500 $500 82 00 4843 000 LIBRARY PER CAPITA GRANT $7,000 $7,700 82 00 4458 000 LIBRARY SUBSCRIPTION CARDS $5,000 $6,000 82 00 4457 000 RENTAL INCOME $1,000 $1,000 82 00 4459 000 COPY INCOME $900 $900 82 00 4802 000 INVESTMENT $1,500 $1,500 TOTAL REVENUE $236,545 $278,927 BEGINNING BALANCE $29,386 $23,600 TOTAL WITH BEGINNING BALANCE $265,931 $302,527 EXPENSES 82 00 5020 000 EMPLOYEE SALARIES $135,000 $165,000 32 00 5052 000 IMRF $4,300 $7,500 82 00 5051 000 SOCIAL SECURITY $10,125 $12,311 82 00 5061 000 GROUP HEALTH INSURANCE $14,142 $25,000 82 00 5062 000 GROUP LIFE INSURANCE $100 $1,500 82 00 5064 000 VISION & DENTAL ASSISTANCE $2,200 $3,800 82 00 6016 100 MAINTENANCE - OFFICE EQUIPMENT $3,000 $3,000 82 00 6036 000 MAINTENANCE - BLDG $4,000 $4,000 82 00 6048 000 MILEAGE LIBRARY BUSINESS $500 $500 82 00 6047 000 TRAINING & CONFERENCES $500 $500 82 00 6049 100 PUBLIC RELATIONS $600 $600 82 00 6050 000 PUBLISHING/ADVERTISING $300 $300 82 00 6052 000 SUBSCRIPTIONS $2,300 $2,300 82 00 6070 000 POSTAGE/SHIPPING $900 $900 82 00 6075 000 TELEPHONE $1,700 $1,700 82 00 6078 000 ELECTRICITY $2,500 $2,500 82 00 7011 000 LIBRARY SUPPLIES $5,500 $5,500 82 00 7013 000 CUSTODIAL SUPPLIES $3,500 $3,500 82 00 7017 000 LIBRARY PROGRAMMING $6,500 $6,500 82 00 7019 000 LIBRARY BOARD EXPENSES $250 $250 82 00 7036 100 BOOKS -ADULT $9,000 $8,750 82 00 7036 200 BOOKS -JUVENILE $8,500 $8,750 '2 00 7036 300 BOOKS - AUDIO $3,500 $3,750 02 00 7036 400 BOOKS - REFERENCE $8,000 $8,250 82 00 7204 000 COMPUTERS & SOFTWARE $3,000 $0 2/28/2003 Page 32 of 34 DRAFT LIBRARY LIBRARY 2002 2003 2003 2004 ACCT NO. BUDGET BUDGET 82 00 6079 000 AUTOMATION $17,000 $18,000 32 00 6010 000 ATTORNEY $1,500 $1,500 82 00 6005 000 BONDING $1,400 $1,400 82 00 6037 000 EMPLOYEE RECOGNITION $1,000 $1,000 82 00 6072 000 VIDEOS $1,000 $1,000 82 00 6073 000 ALARM MONITORING $800 $800 82 00 6074 000 COPIER MAINT - RENTAL $2,000 $2,000 82 00 8010 000 CONTINGENCY $2,314 $166 82 00 8015 000 BUILDING EXPANSION $9,000 �0 TOTAL EXPENDITURES $265,931 $302,527 SPECIAL FUNDS REVENUE 82 00 4845 000 DEV FEE'S BUILDING $15,000 $17,000 82 00 4803 000 INTEREST INCOME - BLDG $0 $1,250 TOTAL REVENUE $15,000 $18,250 REVENUE 82 00 4455 000 DEV FEE'S BOOKS $15,000 $17,000 82 00 4459 000 MEMORIALS $1,000 $1,000 TOTAL REVENUE $16,000 $18,000 EXPENSES 82 00 7036 500 BOOKS - DEV FEE'S $15,000 $17,000 82 00 7036 600 MEMORIALS/GIFTS $1,000 $1,000 82 00 7036 700 BLDG - DEV FEES $15,000 $18,250 TOTAL EXPENSES $31,000 $36,250 2/28/2003 Page 33 of 34 DRAFT YORKVILLE PUBLIC LIBRARY CASH ANALYSIS DECEMBER 31, 2002 YORKVILLE NATIONAL BANK - CHECKING ACCOUNT BALANCE = $736.70 YORKVILLE NATIONAL BANK - MONEY MARKET ACCOUNT BALANCE _ $149,706.28 YORKVILLE NATIONAL BANK - BUILDING EXPANSION FUND BALANCE = $104,521.38 TOTAL AMOUNTS = $254,964.36 YORKVILLE PUBLIC LIBRARY CASH ANALYSIS JANUARY 31, 2003 YORKVILLE NATIONAL BANK - CHECKING ACCOUNT BALANCE = $736.70 YORKVILLE NATIONAL BANK - MONEY MARKET ACCOUNT BALANCE _ $138,502.48 YORKVILLE NATIONAL BANK - BUILDING EXPANSION FUND BALANCE _ $104,611.07 TOTAL AMOUNTS = $243,850.25 February Public Relations Photos &Articles to Kendall Country Record Beecher Sign(Join the Friends) Meetings, Conference Friends Group Workshops Reference/HTLS/Brejcha Programs, Activities Number Attending Adult Reading 10 Kids Book Club 8 Toddler Time/Adult 8 Toddler Time/Adult 6 Craft Day 14 Open Storytime 7 Cub Scout Visit 12 Lynn Burks Volunteers Displays Join the Friends Gifts and Memorials Isabel Begitske donated the book "Historical Encyclopedia of Illinois and the History of Kendall County" Published in 1914 Sheet1 January Circulation Adult Book Fiction 2477 2049 Book Non-Fiction 2523 2335 Book- Cassette 42 Cassette 77 Compact Disc DVD Kit Largeprint 8 Magazine Paperback 24 Ref- Book HTLS - Books sent to other libraries 170 HTLS - Books sent to our library 164 Dial-A-Story 215 Total Circulation 5443 4641 10084 Gain Over Previous Year Loss Over Previous Year What Our Patrons Checked Out from other Online Libraries Registration Current Month Adult Juvenile Non-Resident Taxpayer Non -Resident Adult Non-Resident Juvinile Non-Resident Senior Citizen Summer Card Non-System Libraries TOTAL 74 Resources Added Adult Juvenile Easy 41 Books Fiction 98 Books Non-Fiction 159 Large Print Cassettes/Audio Books 19 Compact Disc DVD Videos Reference Kits Total 276 Page 1 PUBLIC NOTICE By action of the Yorkville Public Library Board of Trustees, the Library Board will meet on the second Monday of each month at 7:30 P.M. at the Library located at 902 Game Farm Road. Fiscal Year 2003/2004. May 12 June 9 July 14 August 11 September 8 October 13 November 10 December 8 January 12 February 9 March 8 April 12 PUBNOTIC.WPD PUBLIC NOTICE By action of the Yorkville Public Library Board of Trustees, the Library will be closed the following holidays for the fiscal year 2003/2004 Mother's Day May 11 Sunday Memorial Day May 26 Monday Independence Day July 4 Friday Labor Day September 1 Monday Veteran's Day November 11 Tuesday Thanksgiving Eve November 26 closing at 5:00 p.m. Thanksgiving November 27 Thursday Christmas Eve December 24 Wednesday Christmas Day December 25 Thursday New Year's Eve December 31 Wednesday New Year's Day January 1 Thursday Martin Luther King Day January 19 Monday Presidents Day February 16 Monday Good Friday April 9 closing at 1 :00 p.m. Easter April 11 Sunday PUBNOTIC.WPD United City of Yorkville Memo To: Michelle Pfister—Library Director A From: Traci Pleckham— Finance Director- CC: Mayor Prochaska, Administrator Graff Date: March 6, 2003 Re: Library Tax Levy As discussed, when the City is preparing the annual tax levy, we will automatically levy the full amount for the Library. Annually, I will update you on the Library levy amount, and provide the Library Board with the opportunity to change the rate, if they desire a rate other than the maximum amount. Should you have any questions, please give me a call. Page 1 of 1 Michelle Pfister From: "Debra J. Dionesotes" <d.dionesotes@bca-arch.com> To: <mpfister@htls.lib.il.us> Sent: Thursday, March 06, 2003 3:32 PM Subject: Meeting with Building Committee Dear Michelle, I am working with Rick McCarthy on the Schematic Design for the library and he wanted me to write to you to set up a meeting with the Building Committee. We finally received the survey of the library property last week and this week the surveyor will be getting back to us with the most important information, the location of a major water line. Some items that we would like to discuss with the building committee are project budget, construction phasing, building orientation on the site, organization of spaces within the building and architectural expression. We are available on the following dates during the day: 3/17 until 3pm, 3/18 until 3pm, 3/21 anytime, 3/24 anytime, 3/26 anytime, or 3/28 anytime. If the meeting has to be in the evening, Rick will have to call you to arrange it when he returns from a conference on Monday. Otherwise, please let me know if any of these days are possibilities for a meeting. Sincerely, Debra Dionesotes 3/7/2003