Library Packet 2003 11-10-03 Agenda
Yorkville Public Library
Board of Trustees
November 10, 2003
7:30 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Librarian Statistics
9. City Council Liaison / Human Resource
10. Standing Committees Policy
Personnel
Community Relations
Finance
Automation
11. Unfinished Business Library Addition
Financial Advisor/Ehlers &Associates Inc
12.New Business Michael Mackery- Architect- BCA
Library Design Plans
13. Adjournment
Yorkville Public Library
Board of Trustees
October 13,2003
7:30 P.M.
Members present: Jo Ann Gryder, Marianne Wilkinson, Russ Walter, Kelly Murray, Gail
Gaebler, Carol LaChance, Sandy Lindblom, and Marilyn Vorderer. Members not
present: Joseph Gruber. City Council Liaison Richard Sticka was also in attendance.
Recognition of Visitors: Mayor Art Prochaska
Amendments to the Agenda: Comp-Time Policy was added to Standing Committees
and New Personal Computers was added to New Business.
Minutes: Gail Gaebler moved to approve the minutes as corrected. Marianne Wilkinson
seconded the motion. The motion carried.
Correspondence: The Three Rivers Public Library District of Channahon, IL notified
the Yorkville Public Library that the territory it will be annexing to its district falls within
one mile of Yorkville's district territory.
Public Comment: none.
Report of Treasurer: The payroll reports from April through August, including the
reports that were missing from last month, were provided. The United City of Yorkville
Detailed Revenue and Expense Report numbers do not seem to match the United City of
Yorkville Detail Board Report numbers regarding health insurance. Russ Walter moved
to approve the bill list as printed for the amount of$26,258.07, including payroll. Carol
LaChance seconded the motion. A roll call vote was taken. The motion carried
unanimously.
Report of Librarian: Total circulation was up 240 at 5269. 204 items were added to
the collection.
There will be a Halloween Magic Show on October 25.
City Council Liaison/Human Resource: Richard Sticka continues to look for revenue
source opportunities that could be earmarked for the library expansion project.
Committee Reports: A proposed policy for comp-time was reviewed and revised.
Marianne Wilkinson moved to accept the policy as follows: Salaried exempt employees
do not receive overtime pay, but may take equal time earned within the fiscal year, when
the demands of the position allow them to do so, with the approval of the Library
Director and notification to the Library Board. Russ Walter seconded the motion. A roll
call vote was taken. The motion carried unanimously.
Unfinished Business: none.
New Business: Marilyn Vorderer moved to have BCA retain the schematic design
estimator as recommended by BCA. Russ Walter seconded the motion. All present
voted yes.
Russ Walter moved to approve the expenditure of$14,600.00 (Schematic cost estimate,
$4,850.00; Design Development cost estimate, $5,750.00; 50% Construction Documents
Update cost estimate, $4,000.00) to Construction Resources and Management. Carol
LaChance seconded the motion. A roll call vote was taken. The motion carried
unanimously.
The signing of the Contract Agreement for Independent Financial Advisory Services for
the library building expansion project prepared by Ehlers & Associates, Inc. for the
Yorkville Public Library and the United City of Yorkville was tabled until the document
could be reviewed in detail by the board members. The Mayor discussed the financial
advisor situation and its funding.
Gail Gaebler moved to accept the bid from INNOVA MGMedia Systems for two
personal computers at a cost of$550.00 each. Marilyn Vorderer seconded the motion. A
roll call vote was taken. The motion carried unanimously.
Gail Gaebler asked board members to continue to develop questions for Kathy Farren at
the Kendall County Record to use in her articles about the building addition.
Adjournment: The meeting adjourned at 8:50 pm.
Minutes submitted by Kelly Murray.
DATE: 11/04/2003 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:49:45 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 6 PERIODS ENDING OCTOBER 31, 2003
FISCAL FISCAL %
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
REVENUES
TAXES
82-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 23,600.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 0.00 116,371.98 257,127.00 45.2
82-000-40-00-4010 PERSONAL PROPERTY TAX 93,796.14 95,387.45 2,200.00 4335.7
TOTAL TAXES 93,796.14 211,759.43 282,927.00 74.8
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 2,175.00 17,900.00 17,000.00 105.2
82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 2,175.00 17,900.00 17,000.00 105.2
82-000-42-00-4260 COPY FEES 101.22 736.17 900.00 81.7
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 800.00 6,821.70 6,000.00 113.6
82-000-42-00-4286 RENTAL INCOME 106.00 575.50 1,000.00 57.5
TOTAL CHARGES FOR SERVICES 5,357.22 43,933.37 41,900.00 104.8
FINES
82-000-43-00-4330 LIBRARY FINES 435.95 1,637.74 2,000.00 81.8
TOTAL FINES 435.95 1,637.74 2,000.00 81.8
MISCELLANEOUS
82-000-44-00-4432 SALE OF BOOKS 53.75 497.26 500.00 99.4
82-000-44-00-4450 MEMORIALS 100.00 1,372.86 1,000.00 137.2
TOTAL MISCELLANEOUS 153.75 1,870.12 1,500.00 124.6
INTERGOVERNMENTAL
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 7,700.00 0.0
TOTAL INTERGOVERNMENTAL 0.00 0.00 7,700.00 0.0
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 0.00 425.69 1,500.00 28.3
82-000-46-00-4601 INVESTMENT INCOME-BLDG 0.00 172.24 1,250.00 13.7
TOTAL INTEREST 0.00 597.93 2,750.00 21.7
DATE: 11/04/2003 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:49:45 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 6 PERIODS ENDING OCTOBER 31, 2003
FISCAL FISCAL o
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
TOTAL REVENUES: 99,743.06 259,798.59 338,777.00 76.6
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES-EMPLOYEES 10,903.73 63,774.77 165,000.00 38.6
82-000-50-00-5203 GROUP HEALTH INSURANCE 2,084.31 14,327.34 25,000.00 57.3
82-000-50-00-5204 GROUP LIFE INSURANCE 81.63 453.78 1,500.00 30.2
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 464.90 1,597.40 3,800.00 42.0
TOTAL PERSONNEL SERVICES 13,534.57 80,153.29 195,300.00 41.0
PROFESSIONAL SERVICES
82-000-61-00-5300 LEGAL SERVICES 0.00 0.00 0.00 0.0
82-000-61-00-5322 BONDING 0.00 381.00 1,400.00 27.2
82-000-61-00-5323 ATTORNEY 0.00 0.00 1,500.00 0.0
TOTAL PROFESSIONAL SERVICES 0.00 381.00 2,900.00 13.1
CONTRACTUAL SERVICES
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 278.16 1,383.09 4,000.00 34.5
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 1,425.16 3,000.00 47.5
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 0.00 2,000.00 0.0
82-000-62-00-5435 ELECTRICITY 0.00 147.56 2,500.00 5.9
82-000-62-00-5436 TELEPHONE 91.90 417.28 1,700.00 24.5
TOTAL CONTRACTUAL SERVICES 370.06 3,373.09 13,200.00 25.5
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 0.00 357.66 2,300.00 15.5
82-000-64-00-5604 TRAINING & CONFERENCES 0.00 175.00 500.00 35.0
82-000-64-00-5607 PUBLIC RELATIONS 0.00 240.15 600.00 40.0
82-000-64-00-5616 EMPLOYEE RECOGNITION 500.00 500.00 1,000.00 50.0
TOTAL PROFESSIONAL DEVELOPMENT 500.00 1,272.81 4,400.00 28.9
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 40.00 251.79 166.00 151.6
DATE: 11/04/2003 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:49:45 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 6 PERIODS ENDING OCTOBER 31, 2003
FISCAL FISCAL o
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
EXPENSES
OPERATIONS
82-000-65-00-5806 LIBRARY SUPPLIES 131.15 1,544.47 5,500.00 28.0
82-000-65-00-5807 CUSTODIAL SUPPLIES 335.88 931.12 3,500.00 26.6
82-000-65-00-5808 POSTAGE & SHIPPING 0.00 148.00 900.00 16.4
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 21.00 300.00 7.0
82-000-65-00-5826 MILEAGE 36.00 198.00 500.00 39.6
82-000-65-00-5832 VIDEOS 0.00 494.66 1,000.00 49.4
82-000-65-00-5833 ALARM MONITORING 132.00 132.00 800.00 16.5
82-000-65-00-5834 LIBRARY PROGRAMMING 112.55 2,232.51 6,500.00 34.3
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 250.00 0.0
82-000-65-00-5836 BOOKS-ADULT 802.29 1,604.72 8,750.00 18.3
82-000-65-00-5837 BOOKS-JUVENILE 0.00 3,567.26 8,750.00 40.7
82-000-65-00-5838 BOOKS-AUDIO 116.66 464.89 3,750.00 12.3
82-000-65-00-5839 BOOKS-REFERENCE 0.00 2,844.26 8,250.00 34.4
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 2,694.31 10,820.18 17,000.00 63.6
82-000-65-00-5841 MEMORIALS/GIFTS 0.00 1,048.98 1,000.00 104.8
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 38,872.23 18,250.00 212.9
TOTAL OPERATIONS 4,400.84 65,176.07 85,166.00 76.5
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 638.50 4,033.34 7,500.00 53.7
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 834.13 5,190.23 12,311.00 42.1
TOTAL RETIREMENT 1,472.63 9,223.57 19,811.00 46.5
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0
82-000-75-00-7003 AUTOMATION 1,186.02 6,034.25 18,000.00 33.5
82-000-75-00-7703 BUILDING EXPANSION 0.00 3,350.25 0.00 (100.0)
TOTAL CAPITAL OUTLAY 1,186.02 9,384.50 18,000.00 52.1
TOTAL EXPENSES: 21,464.12 168,964.33 338,777.00 49.8
TOTAL FUND REVENUES 99,743.06 259,798.59 338,777.00 76.6
TOTAL FUND EXPENSES 21,464.12 168,964.33 338,777.00 49.8
FUND SURPLUS (DEFICIT) 78,278.94 90,834.26 0.00 100.0
DATE: 11/03/03 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 14:27:09 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 10/04/2003 TO 10/04/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB ANENT, BEVERLY REG REGULAR HOURS 36.000 303.84 366.500 4,298.58
TOTAL: 36.000 303.84 366.500 4,298.58
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 30.500 372.71 470.500 7,646.46
TOTAL: 30.500 372.71 470.500 7,646.46
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 80.000 800.00 1,119.500 12,114.88
TOTAL: 80.000 800.00 1,119.500 12,114.88
FELTESR FELTES, RITA REG REGULAR HOURS 65.000 650.00 1,190.000 16,258.32
SCK SICK-TIME 15.000 150.00 55.000 550.00
TOTAL: 80.000 800.00 1,245.000 16,808.32
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 18.000 151.92 219.500 2,496.64
TOTAL: 18.000 151.92 219.500 2,496.64
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 31.000 239.94 370.500 3,973.11
TOTAL: 31.000 239.94 370.500 3,973.11
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 13.500 91.26 204.000 1,958.19
TOTAL: 13.500 91.26 204.000 1,958.19
JAHPM JAHP, MARGARET REG REGULAR HOURS 12.000 96.36 104.500 916.45
TOTAL: 12.000 96.36 104.500 916.45
KOEHLJ KOEHLER, JOAN REG REGULAR HOURS 42.000 331.80 715.500 7,390.62
TOTAL: 42.000 331.80 715.500 7,390.62
LEIFHJ LEIFHEIT, JEANNE REG REGULAR HOURS 4.000 41.60 45.500 811.20
TOTAL: 4.000 41.60 45.500 811.20
MANNB MANNING, BARBARA REG REGULAR HOURS 34.500 263.58 502.500 5,270.50
TOTAL: 34.500 263.58 502.500 5,270.50
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 11.000 74.36 219.000 2,112.11
TOTAL: 11.000 74.36 219.000 2,112.11
MINORA MINOR, ALLAN REG REGULAR HOURS 31.500 354.38 449.500 6,802.86
TOTAL: 31.500 354.38 449.500 6,802.86
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 80.000 1,470.40 1,218.000 30,557.26
TOTAL: 80.000 1,470.40 1,218.000 30,557.26
DATE: 11/03/03 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 14:27:10 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 10/04/2003 TO 10/04/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
SPRAINS SPRAIN, BARBARA REG REGULAR HOURS 5.500 40.81 219.000 2,137.27
TOTAL: 5.500 40.81 219.000 2,137.27
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
CMP COMP-TIME 2.000 36.76
FH FLOATING-HOLIDAYS 8.000 80.00
HOL HOLIDAY 56.000 694.08
REG REGULAR HOURS 494.500 5,282.96 7,414.000 104,744.45
SCK SICK-TIME 15.000 150.00 68.000 788.94
VAC VACATION 44.000 704.64
TOTALS: 509.500 5,432.96 7,592.000 107,048.87
DATE: 11/03/03 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 14:24:37 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NAME
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 10/20/2003 TO 10/20/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB AMENT, BEVERLY REG REGULAR HOURS 22.000 185.68 366.500 4,298.58
TOTAL: 22.000 185.68 366.500 4,298.58
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 36.000 439.92 470.500 7,646.46
TOTAL: 36.000 439.92 470.500 7,646.46
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 72.000 720.00 1,119.500 12,114.88
FH FLOATING-HOLIDAYS 8.000 80.00 8.000 80.00
TOTAL: 80.000 800.00 1,127.500 12,194.88
FELTESR FELTES, RITA REG REGULAR HOURS 60.000 600.00 1,190.000 16,258.32
SCK SICK-TIME 16.000 160.00 55.000 550.00
VAC VACATION 4.000 40.00 12.000 116.48
TOTAL: 80.000 800.00 1,257.000 16,924.80
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 11.000 92.84 219.500 2,496.64
TOTAL: 11.000 92.84 219.500 2,496.64
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 26.500 205.11 370.500 3,973.11
TOTAL: 26.500 205.11 370.500 3,973.11
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 21.500 145.34 204.000 1,958.19
TOTAL: 21.500 145.34 204.000 1,958.19
JAHPM JAHP, MARGARET REG REGULAR HOURS 19.000 152.57 104.500 916.45
TOTAL: 19.000 152.57 104.500 916.45
KOEHLJ KOEHLER, JOAN REG REGULAR HOURS 53.500 422.65 715.500 7,390.62
TOTAL: 53.500 422.65 715.500 7,390.62
LEIFHJ LEIFHEIT, JEANNE REG REGULAR HOURS 4.500 46.80 45.500 811.20
TOTAL: 4.500 46.80 45.500 811.20
MANNB MANNING, BARBARA REG REGULAR HOURS 29.000 221.56 502.500 5,270.50
TOTAL: 29.000 221.56 502.500 5,270.50
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 5.500 37.18 219.000 2,112.11
TOTAL: 5.500 37.18 219.000 2,112.11
MINORA MINOR, ALLAN REG REGULAR HOURS 30.500 343.13 449.500 6,802.86
TOTAL: 30.500 343.13 449.500 6,802.86
DATE: 11/03/03 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 14:24:37 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NAME
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 10/20/2003 TO 10/20/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. ## NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 40.000 735.20 1,218.000 30,557.26
SCK SICK-TIME 8.000 147.04 13.000 238.94
VAC VACATION 32.000 588.16 32.000 588.16
TOTAL: 80.000 1,470.40 1,263.000 31,384.36
SPRAINB SPRAIN, BARBARA REG REGULAR HOURS 14.500 107.59 219.000 2,137.27
TOTAL: 14.500 107.59 219.000 2,137.27
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
CMP COMP-TIME 2.000 36.76
FH FLOATING-HOLIDAYS 8.000 80.00 8.000 80.00
HOL HOLIDAY 56.000 694.08
REG REGULAR HOURS 445.500 4,455.57 7,414.000 104,744.45
SCK SICK-TIME 24.000 307.04 68.000 788.94
VAC VACATION 36.000 628.16 44.000 704.64
TOTALS: 513.500 5,470.77 7,592.000 107,048.87
DATE: 11/04/03 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 07:55:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/31/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
49602 10/24/03 01 PEST CONTROL 8200062005407 10/31/03 40.00
INVOICE TOTAL: 40.00
VENDOR TOTAL: 40.00
ATSFP AURORA TRI STATE
227440 10/06/03 01 ALARM MONITORING 8200065005833 10/31/03 132.00
INVOICE TOTAL: 132.00
VENDOR TOTAL: 132.00
ATT AT&T
093003 09/30/03 01 AT&T 8200062005436 10/31/03 22.15
INVOICE TOTAL: 22.15
101503 10/15/03 01 AT&T 8200062005436 10/31/03 22.08
INVOICE TOTAL: 22.08
VENDOR TOTAL: 44.23
BAKTAY BAKER & TAYLOR
OCT 10/30/03 01 BOOKS 8200065005840 10/31/03 1,594.31
INVOICE TOTAL: 1,594.31
OCTOBER 10/30/03 01 BOOKS 8200065005836 10/31/03 802.29
INVOICE TOTAL: 802.29
VENDOR TOTAL: 2,396.60
COPEC COPE, CHRIS
WINDOWS 10/30/03 01 WINDOW CLEANING 8200065005800 10/31/03 40.00
INVOICE TOTAL: 40.00
VENDOR TOTAL: 40.00
COYGF CITY OF YORKVILLE-GENERAL FND
DATE: 11/04/03 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 07:55:41 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/31/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
COYGF CITY OF YORKVILLE-GENERAL FND
OCT HEALTH/LIFE 10/31/03 01 OCTOBER HEALTH INSURANCE 8200050005203 10/31/03 2,084.31
02 OCTOBER LIFE INSURANCE 8200050005204 81.63
INVOICE TOTAL: 2,165.94
VENDOR TOTAL: 2,165.94
CRIMSON CRIMSON MULTIMEDIA DIST. INC.
2382A 10/24/03 01 AUDIO BOOKS 8200065005838 10/31/03 116.66
INVOICE TOTAL: 116.66
VENDOR TOTAL: 116.66
DEBORD DEBORD, DIXIE
100603 10/06/03 01 VISION ASSISTANCE 8200050005205 10/31/03 464.90
INVOICE TOTAL: 464.90
VENDOR TOTAL: 464.90
DEMCO DEMCO, INC.
1416353 09/25/03 01 PROGRAMMING SUPPLIES 8200065005834 10/31/03 105.21
INVOICE TOTAL: 105.21
VENDOR TOTAL: 105.21
FELTSR FELTES, RITA
102403 10/24/03 01 MILEAGE 8200065005826 10/31/03 36.00
INVOICE TOTAL: 36.00
VENDOR TOTAL: 36.00
HERITAGE HERITAGE TRAIL LIBRARY SYSTEM
1005-001 10/20/03 01 AUTOMATION 8200075007003 10/31/03 556.67
INVOICE TOTAL: 556.67
VENDOR TOTAL: 556.67
DATE: 11/04/03 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 07:55:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/31/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ILCENTRY ILLINOIS CENTURY NETWORK
4088-IN 10/15/03 01 AUTOMATION 8200075007003 10/31/03 504.05
INVOICE TOTAL: 504.05
VENDOR TOTAL: 504.05
INNOVA INNOVA MGMEDIA SYSTEMS
YPL102103AA 10/21/03 01 WORKSTATIONS 8200065005840 10/31/03 1,100.00
INVOICE TOTAL: 1,100.00
VENDOR TOTAL: 1,100.00
JEWEL JEWEL-OSCO
102703 10/27/03 01 TEDDY GRAHAMS-PROGRAM SUPPLY 8200065005834 10/31/03 7.34
INVOICE TOTAL: 7.34
VENDOR TOTAL: 7.34
OFFWORK OFFICE WORKS
42740 10/16/03 01 LABELS 8200065005806 10/31/03 36.59
INVOICE TOTAL: 36.59
43117 10/23/03 01 TONER 8200065005806 10/31/03 94.56
INVOICE TOTAL: 94.56
VENDOR TOTAL: 131.15
PFISTM PFISTER, MICHAELEEN
XMAS PARTY 10/30/03 01 STAFF X-MAS PARTY 8200064005616 10/31/03 500.00
INVOICE TOTAL: 500.00
VENDOR TOTAL: 500.00
RJKUHN R.J. KUHN INC.
13758 10/23/03 01 TOILET REPAIR 8200062005407 10/31/03 163.16
INVOICE TOTAL: 163.16
VENDOR TOTAL: 163.16
DATE: 11/04/03 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 07:55:42 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/31/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
SBC SBC
092503LIB 09/25/03 01 TELEPHONE 8200062005436 10/31/03 19.23
INVOICE TOTAL: 19.23
092503LIBR 09/25/03 01 TELEPHONE 8200062005436 10/31/03 28.44
INVOICE TOTAL: 28.44
1016LIB 10/16/03 01 TELEPHONE 8200075007003 10/31/03 125.30
INVOICE TOTAL: 125.30
VENDOR TOTAL: 172.97
WALDEN WALDEN'S/ROGER LOCK SERVICE
4371 09/30/03 01 SERVICE CALL 8200062005407 10/31/03 75.00
INVOICE TOTAL: 75.00
VENDOR TOTAL: 75.00
YORKACE YORKVILLE ACE & RADIO SHACK
64064 09/11/03 01 CLEANERS/SOAP/BULBS 8200065005807 10/31/03 115.50
INVOICE TOTAL: 115.50
64975 10/02/03 01 SOFTSOAP/CLEANERS/BULBS 8200065005807 10/31/03 96.85
INVOICE TOTAL: 96.85
66151 10/30/03 01 BULBS/CLEANERS/GLOVES 8200065005807 10/31/03 123.53
INVOICE TOTAL: 123.53
VENDOR TOTAL: 335.88
103103 CITY OF YORKVILLE 12,376.36
OCTOBER 03' PAYROLL
TOTAL ALL INVOICES $21 ,464.12
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
APRIL 30, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE=
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE _
$91,041.52
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$97,634.62
TOTAL AMOUNTS = $189,797.84
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
MAY 31, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE=
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE_
$89,309.40
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$97,702.99
TOTAL AMOUNTS = $188,134.09
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
MAY 31, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE =
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE_
$89,309.40
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE _
$97,702.99
TOTAL AMOUNTS = $188,134.09
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
JUNE 30, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE _
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE =
$66,240.31
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$80,419.29
TOTAL AMOUNTS = $147,781.30
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
JUNE 30, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE _
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE =
$66,240.31
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$80,419.29
TOTAL AMOUNTS = $147,781.30
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
JULY 31, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE =
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE =
$108,210.72
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$69,991.25
TOTAL AMOUNTS = $179,323.67
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
JULY 31, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE =
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE _
$108,210.72
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$69,991.25
TOTAL AMOUNTS =$179,323.67
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AUGUST 31, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE _
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE =
$142,438.68
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE _
$70,028.07
TOTAL AMOUNTS = $213,588.45
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AUGUST 31, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE =
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE=
$142,438.68
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$70,028.07
TOTAL AMOUNTS = $213,588.45
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
SEPTEMBER 30, 2003
YORKVILLE NATIONAL BANK-CHECKING ACCOUNT BALANCE_
$1,121.70
YORKVILLE NATIONAL BANK-MONEY MARKET ACCOUNT BALANCE=
$119,698.13
YORKVILLE NATIONAL BANK-BUILDING EXPANSION FUND BALANCE =
$77,462.21
TOTAL AMOUNTS = $198,282.04
Sheetl
October
Circulation Adult Children
Book Fiction 930 1527
Book Non-Fiction 706 545
Audio Books 158 18
AV 11 183
Kit
Magazine 140 14
Sheet Music
Ref- Book
HTLS - Books sent to other libraries 282
HTLS - Books sent to our library 264
Dial-A-Story 308
Total Circulation 2491 2595 5086
Gain Over Previous Year 807
Loss Over Previous Year
Registration Current Month
Adult 60
Juvenile 11
Non-Resident Taxpayer
Non -Resident 19
Senior Citizen
Summer Card
Non-System Libraries
Total 90
Resources Added Adult Juvenile Easy
Books Fiction 47 9 81
Books Non-Fiction 43 33
Large Print
Cassettes/Audio Books 7
AV
Reference
Kits
Sheet Music 42
TOTAL 262
Page 1
October
Public Relations Photos &Articles to Kendall Country Record
Meetings, Conference Friends Group
Workshops Catalog Meeting HTLS /Debord
Youth Service Meeting HTLS /Feltes
Third Grade and Up Meeting at HTLS / Feltes
Programs, Activities Number Attending
Adult Reading 13
Kids Book Club 12
Cross Second Grade Visit 30
Yorkville Middle School Visit 10
Head Start Class Visits 36
Open Story Time 6
Open Craft Time 10
Kooky Spooky Magic Show 40
Teddy Bear Story time 10
Halloween Ghost Hunt 15
Class Room Visits /Bristol School 186
Volunteers Lynn Bauer
Displays
Gifts and Memorials $50.00 memorial for Judith M. Szymczak from
YMS L.D. Staff
$50.00 in Memory of Les Johnson and in Honor of
His Daughters, Jill and Abby Johnson from Small
World Pre-School
Memorandum
To: Russell Walter
CC: Richard Sticka&Traci Pleckham t
From: Kim King (_—
Date:
Date: 10/17/2003
Re: Board Meeting of 10/13/03 Questions
HEALTH INSURANCE
The $9,639.17 is a combination of the $7,554.86 for May thru August Health Ins
paid on 9/08/03 bills list and$2,084.31 for September insurance on the 10/13/03
bills lsit. Both total: $9,639.17
The monthly insurance cost is $2,084.31 for Michelle, Rita& Dixie
LIFE INSURANCE
The 372.15 is a combination of the $127.26 for May& June life insurance for
Michelle & Rita paid on 9/08/03 bill list and $244.89 for July— Sept life insurance
for Michelle, Rita& Dixie.
The monthly insurance cost is $81.63 for Michelle, Rita& Dixie
BANK ACCOUNT BALANCES
No beginning number are in the new MSI software yet so no bank reconciliations
have been done. Waiting on final audit numbers.
1