Library Packet 2003 12-08-03 Agenda
Yorkville Public Library
Board of Trustees
December 8, 2003
7:30 P.M.
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Librarian Statistics
9. City Council Liaison /Human Resource
10. Standing Committees Policy
Personnel
Community Relations
Finance
Automation
11. Unfinished Business Library Addition
Financial Advisor/Ehlers & Associates Inc
12. New Business Budget 2004/2005
Five Year Plan
13. Adjournment
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Yorkville Public Library
Board of Trustees
November 10,2003
7:30 P.M.
Members present: Jo Ann Gryder, Marianne Wilkinson, Russ Walter, Kelly Murray, Gail
Gaebler, Joseph Gruber, Carol LaChance, Sandy Lindblom, and Marilyn Vorderer.
Members not present: none. Director Michelle Pfister and City Council Liaison Richard
Sticka were not in attendance.
Recognition of Visitors: none
Amendments to the Agenda: none
Minutes: Carol LaChance moved to approve the minutes as written. Joseph Gruber
seconded the motion. The motion carried.
Correspondence: The Dial Corporation notified the library that it would be receiving
funds. The amount was not yet disclosed.
INNOVA MGMedia Systems thanked the library for its recent purchase of two personal
computers.
Finacial Director Traci Pleckham corresponded with the library regarding the future City
Hall and Beecher Center connections to the Ti. Russ Walter recommended reminding
those involved in digging for the connections that the route used should take the new
addition's placement into consideration.
Public Comment: none
Report of Treasurer: There is currently $77,462.21 in the building expansion fund.
Russ Walter moved to approve the bill list, including payroll, which amounted to
$21,464.12. Carol LaChance seconded the motion. A roll call vote was taken. The
motion carried unanimously.
The tax levy request for next year is $328,453.
Kim King responded the Board's 10/13/03 questions about the health and life insurance
numbers. Russ Walter said that everything appears to be in order.
Report of Librarian: Many programs and activities were well attended.
City Council Liaison/Human Resource: none
Standing Committees: none
Unfinished Business: Joseph Gruber moved to pay the fee of $8,500 to Ehlers and
Associates for financial advisory services subject to attorney approval. Russ Walter
seconded the motion. A role call vote was taken. The motion carried unanimously.
New Business: Richard McCarthy from BCA presented the schematic to the board. He
said that the figures from the cost estimator are not yet in. The schematic can be
presented at the city council once these figures are completed. A civil engineer is being
consulted regarding the storm sewers and the detention areas. BCA is planning to use
metal roofing, cement siding, and stone to balance the existing brick. Russ Walter asked
him to add a door to the outside from the youth services workroom for safety reasons.
Adjournment: The meeting adjourned at 8:45 pm.
Minutes submitted by Kelly Murray.
Unfinished Business: Joseph Gruber moved to pay the fee of $8,500 to Ehlers and
Associates for financial advisory services subject to attorney approval. Russ Walter
seconded the motion. A role call vote was taken. The motion carried unanimously.
New Business: Richard McCarthy from BCA presented the schematic to the board. He
said that the figures from the cost estimator are not yet in. The schematic can be
presented at the city council once these figures are completed. A civil engineer is being
consulted regarding the storm sewers and the detention areas. BCA is planning to use
metal roofing, cement siding, and stone to balance the existing brick. Russ Walter asked
him to add a door to the outside from the youth services workroom for safety reasons.
Adjournment: The meeting adjourned at 8:45 pm.
Minutes submitted by Kelly Murray.
DATE: 12/02/03 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 14:03:02 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/30/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
49710 11/19/03 01 PEST CONTROL 8200062005407 11/30/03 40.00
INVOICE TOTAL: 40.00
VENDOR TOTAL: 40.00
ATT AT&T
103103LIB 10/31/03 01 AT&T 8200062005436 11/30/03 22.00
INVOICE TOTAL: 22.00
111503A 11/01/03 01 AT&T 8200062005436 11/30/03 23.37
INVOICE TOTAL: 23.37
VENDOR TOTAL: 45.37
BAKTAY BAKER & TAYLOR
103103 10/31/03 01 ADULT BOOKS 8200065005836 11/30/03 632.08
INVOICE TOTAL: 632.08
103103A 10/31/03 01 REFERENCE BOOKS 8200065005839 11/30/03 539.38
INVOICE TOTAL: 539.38
103103B 10/31/03 01 JUVENILE BOOKS 8200065005837 11/30/03 1,083.51
INVOICE TOTAL: 1,083.51
VENDOR TOTAL: 2,254.97
CAMBRIA CAMBRIA SALES COMPANY INC.
17849 11/03/03 01 COPIER PAPER/GLASS CLEANER 8200065005807 11/30/03 101.67
INVOICE TOTAL: 101.67
VENDOR TOTAL: 101.67
CDWG CDW COVERNMENT INC.
KJ93125 11/06/03 01 BOOKS DEV FEES 8200065005840 11/30/03 725.00
INVOICE TOTAL: 725.00
DATE: 12/02/03 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 14:03:02 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/30/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
CDWG CDW GOVERNMENT INC.
KM30765 11/13/03 01 SOFTWARE 8200065005840 11/30/03 84.95
INVOICE TOTAL: 84.95
VENDOR TOTAL: 809.95
COMCON COMPUTER CONSULTANTS
20030355 10/21/03 01 COMPUTER REPAIR 8200065005840 11/30/03 60.00
INVOICE TOTAL: 60.00
VENDOR TOTAL: 60.00
COYGF CITY OF YORKVILLE-GENERAL FND
113003INS 11/29/03 01 NOV. HEALTH INSURANCE 8200050005203 11/30/03 2,084.31
02 NOV LIFE INSURANCE 8200050005204 81.63
INVOICE TOTAL: 2,165.94
VENDOR TOTAL: 2,165.94
CRIMSON CRIMSON MULTIMEDIA DIST. INC.
2791A 11/21/03 01 AUDIO BOOKS 8200065005838 11/30/03 116.66
INVOICE TOTAL: 116.66
VENDOR TOTAL: 116.66
DEBORD DEBORD, DIXIE
112003 11/20/03 01 MILEAGE 8200065005826 11/30/03 18.00
INVOICE TOTAL: 18.00
VENDOR TOTAL: 18.00
EBSCO EBSCO
1091912 05/22/03 01 SUBSCRIPTION 8200064005603 11/30/03 1,230.79
INVOICE TOTAL: 1,230.79
VENDOR TOTAL: 1,230.79
DATE: 12/02/03 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 14:03:02 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/30/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
GAYLORD GAYLORD BROTHERS
502698 11/07/03 01 VIDEO CASES 8200065005806 11/30/03 126.68
INVOICE TOTAL: 126.68
511085 11/25/03 01 VIDEO CASES 8200065005806 11/30/03 211.88
INVOICE TOTAL: 211.88
VENDOR TOTAL: 338.56
HERITAGE HERITAGE TRAIL LIBRARY SYSTEM
1043-001 11/18/03 01 AUTOMATION 8200075007003 11/30/03 576.67
INVOICE TOTAL: 576.67
VENDOR TOTAL: 576.67
ILCENTRY ILLINOIS CENTURY NETWORK
4447-IN 11/14/03 01 AUTOMATION 8200075007003 11/30/03 4.05
INVOICE TOTAL: 4.05
VENDOR TOTAL: 4.05
ILSHIST ILLINOIS STATE
3658 11/05/03 01 SUBSCRIPTION 8200064005603 11/30/03 33.00
INVOICE TOTAL: 33.00
VENDOR TOTAL: 33.00
JEWEL JEWEL-OSCO
103103 10/31/03 01 DONUTS 8200065005834 11/30/03 4.00
INVOICE TOTAL: 4.00
VENDOR TOTAL: 4.00
LIBSTORE THE LIBRARY STORE, INC.
455791 11/07/03 01 BINDERS 8200065005806 11/30/03 222.56
INVOICE TOTAL: 222.56
VENDOR TOTAL: 222.56
DATE: 12/02/03 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 14:03:02 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/30/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
OFFWORK OFFICE WORKS
43923 11/06/03 01 INK JET 8200065005806 11/30/03 48.92
INVOICE TOTAL: 48.92
VENDOR TOTAL: 48.92
ORIENTAL ORIENTAL TRADING CO INC
8494271 11/04/03 01 PROGRAM SUPPLIES 8200065005834 11/30/03 24.91
INVOICE TOTAL: 24.91
VENDOR TOTAL: 24.91
PFISTM PFISTER, MICHAELEEN
112503 11/25/03
01 MILEAGE 8200065005826 11/30/03 18.00
INVOICE TOTAL: 18.00
VENDOR TOTAL: 18.00 i
SBC SBC
102503LIB 10/25/03 01 TELEPHONE 8200062005436 11/30/03 19.17
INVOICE TOTAL: 19.17
102503LIBB 10/25/03 01 TELEPHONE 8200062005436 11/30/03 28.38
INVOICE TOTAL: 28.38
1116 11/16/03 01 TELEPHONE 8200075007003 11/30/03 125.30
INVOICE TOTAL: 125.30
VENDOR TOTAL: 172.85
TOTALFIR TOTAL FIRE & SAFETY INC
110603A 11/06/03 01 ALARM MONITORING 8200065005833 11/30/03 39.80
INVOICE TOTAL: 39.80
VENDOR TOTAL: 39.80
YORKACE YORKVILLE ACE & RADIO SHACK
DATE: 12/02/03 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 14:03:02 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/30/2003
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
YORKACE YORKVILLE ACE & RADIO SHACK
103103LIB 10/31/03 01 CUSTODIAL SUPPLIES 8200065005807 11/30/03 296.50
INVOICE TOTAL: 296.50
VENDOR TOTAL: 296.50
CITY OF YORKVILLE
NOVEMBER 2003" PAYROLL 11 ,927.02
TOTAL A/P VENDORS $20,550.19
DATE: 12/02/2003 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 14:30:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 7 PERIODS ENDING NOVEMBER 30, 2003
FISCAL FISCAL %
ACCOUNT NOVEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
REVENUES
TAXES
82-000-40-00-3999 CARRY OVER BALANCE 0.00 0.00 23,600.00 0.0
82-000-40-00-4000 REAL ESTATE TAXES 93,796.14 210,168.12 257,127.00 81.7
82-000-40-00-4010 PERSONAL PROPERTY TAX (93,796.14) 1,591.31 2,200.00 72.3
TOTAL TAXES 0.00 211,759.43 282,927.00 74.8
CHARGES FOR SERVICES
82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 0.00 17,900.00 17,000.00 105.2
82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 0.00 17,900.00 17,000.00 105.2
82-000-42-00-4260 COPY FEES 65.55 801.72 900.00 89.0
82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 800.00 7,621.70 6,000.00 127.0
82-000-42-00-4286 RENTAL INCOME 103.00 678.50 1,000.00 67.8
TOTAL CHARGES FOR SERVICES 968.55 44,901.92 41,900.00 107.1
FINES
82-000-43-00-4330 LIBRARY FINES 267.05 1,904.79 2,000.00 95.2
TOTAL FINES 267.05 1,904.79 2,000.00 95.2
MISCELLANEOUS
82-000-44-00-4432 SALE OF BOOKS 41.70 538.96 500.00 107.7
82-000-44-00-4450 MEMORIALS 425.00 1,797.86 1,000.00 179.7
TOTAL MISCELLANEOUS 466.70 2,336.82 1,500.00 155.7
INTERGOVERNMENTAL
82-000-45-00-4560 LIBRARY PER CAPITA GRANT 0.00 0.00 7,700.00 0.0
TOTAL INTERGOVERNMENTAL 0.00 0.00 7,700.00 0.0
INTEREST
82-000-46-00-4600 INVESTMENT INCOME 0.00 425.69 1,500.00 28.3
82-000-46-00-4601 INVESTMENT INCOME-BLDG 0.00 172.24 1,250.00 13.7
TOTAL INTEREST 0.00 597.93 2,750.00 21.7
DATE: 12/02/2003 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 14:30:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002_WOW
FUND: LIBRARY
FOR 7 PERIODS ENDING NOVEMBER 30, 2003
FISCAL FISCAL o
ACCOUNT NOVEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
TOTAL REVENUES: 1,702.30 261,500.89 338,777.00 77.1
EXPENSES
PERSONNEL SERVICES
82-000-50-00-5107 SALARIES-EMPLOYEES 10,488.70 74,263.47 165,000.00 45.0
82-000-50-00-5203 GROUP HEALTH INSURANCE 2,084.31 16,411.65 25,000.00 65.6
82-000-50-00-5204 GROUP LIFE INSURANCE 81.63 535.41 1,500.00 35.6
82-000-50-00-5205 DENTAL & VISION ASSISTANCE 0.00 1,597.40 3,800.00 42.0
TOTAL PERSONNEL SERVICES 12,654.64 92,807.93 195,300.00 47.5
PROFESSIONAL SERVICES
82-000-61-00-5300 LEGAL SERVICES 0.00 0.00 0.00 0.0
82-000-61-00-5322 BONDING 0.00 381.00 1,400.00 27.2
82-000-61-00-5323 ATTORNEY 0.00 0.00 1,500.00 0.0
TOTAL PROFESSIONAL SERVICES 0.00 381.00 2,900.00 13.1
CONTRACTUAL SERVICES
82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 40.00 1,423.09 4,000.00 35.5
82-000-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 1,425.16 3,000.00 47.5
82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 0.00 0.00 2,000.00 0.0
82-000-62-00-5435 ELECTRICITY 0.00 147.56 2,500.00 5.9
82-000-62-00-5436 TELEPHONE 92.92 510.20 1,700.00 30.0
TOTAL CONTRACTUAL SERVICES 132.92 3,506.01 13,200.00 26.5
PROFESSIONAL DEVELOPMENT
82-000-64-00-5603 SUBSCRIPTIONS 1,263.79 1,621.45 2,300.00 70.4
82-000-64-00-5604 TRAINING & CONFERENCES 0.00 175.00 500.00 35.0
82-000-64-00-5607 PUBLIC RELATIONS 0.00 240.15 600.00 40.0
82-000-64-00-5616 EMPLOYEE RECOGNITION 0.00 500.00 1,000.00 50.0
TOTAL PROFESSIONAL DEVELOPMENT 1,263.79 2,536.60 4,400.00 57.6
OPERATIONS
82-000-65-00-5800 CONTINGENCIES 0.00 251.79 166.00 151.6
DATE: 12/02/2003 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 14:30:58 DETAILED REVENUE & EXPENSE REPORT F-YR: 04
ID: GL470002.WOW
FUND: LIBRARY
FOR 7 PERIODS ENDING NOVEMBER 30, 2003
FISCAL FISCAL o
ACCOUNT NOVEMBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
EXPENSES
OPERATIONS
82-000-65-00-5806 LIBRARY SUPPLIES 610.04 2,154.51 5,500.00 39.1
82-000-65-00-5807 CUSTODIAL SUPPLIES 398.17 1,329.29 3,500.00 37.9
82-000-65-00-5808 POSTAGE & SHIPPING 0.00 148.00 900.00 16.4
82-000-65-00-5810 PUBLISHING & ADVERTISING 0.00 21.00 300.00 7.0
82-000-65-00-5826 MILEAGE 36.00 234.00 500.00 46.8
82-000-65-00-5832 VIDEOS 0.00 494.66 1,000.00 49.4
82-000-65-00-5833 ALARM MONITORING 39.80 171.80 800.00 21.4
82-000-65-00-5834 LIBRARY PROGRAMMING 28.91 2,261.42 6,500.00 34.7
82-000-65-00-5835 LIBRARY BOARD EXPENSES 0.00 0.00 250.00 0.0
82-000-65-00-5836 BOOKS-ADULT 632.08 2,236.80 8,750.00 25.5
82-000-65-00-5837 BOOKS-JUVENILE 1,083.51 4,650.77 8,750.00 53.1
82-000-65-00-5838 BOOKS-AUDIO 116.66 581.55 3,750.00 15.5
82-000-65-00-5839 BOOKS-REFERENCE 539.38 3,383.64 8,250.00 41.0
82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 869.95 11,690.13 17,000.00 68.7
82-000-65-00-5841 MEMORIALS/GIFTS 0.00 1,048.98 1,000.00 104.8
82-000-65-00-5842 BLDG-DEVELOPMENT FEES 0.00 38,872.23 18,250.00 212.9
TOTAL OPERATIONS 4,354.50 69,530.57 85,166.00 81.6
RETIREMENT
82-000-72-00-6500 IMRF PARTICPANTS 635.94 4,669.28 7,500.00 62.2
82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 802.38 5,992.61 12,311.00 48.6
TOTAL RETIREMENT 1,438.32 10,661.89 19,811.00 53.8
CAPITAL OUTLAY
82-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 0.00 0.0
82-000-75-00-7003 AUTOMATION 706.02 6,740.27 18,000.00 37.4
82-000-75-00-7703 BUILDING EXPANSION 0.00 3,350.25 0.00 (100.0)
TOTAL CAPITAL OUTLAY 706.02 10,090.52 18,000.00 56.0
TOTAL EXPENSES: 20,550.19 189,514.52 338,777.00 55.9
TOTAL FUND REVENUES 1,702.30 261,500.89 338,777.00 77.1
TOTAL FUND EXPENSES 20,550.19 189,514.52 338,777.00 55.9
FUND SURPLUS (DEFICIT) (18,847.89) 71,986.37 0.00 100.0
DATE: 12/02/03 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 12:30:56 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 11/15/2003 TO 11/15/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB AMENT, BEVERLY REG REGULAR HOURS 11.000 92.84 388.500 4,484.26
TOTAL: 11.000 92.84 388.500 4,484.26
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 40.500 494.91 527.500 8,343.00
TOTAL: 40.500 494.91 527.500 8,343.00
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 72.000 720.00 1,263.500 13,554.88
HOL HOLIDAY 8.000 80.00 32.000 320.00
TOTAL: 80.000 800.00 1,295.500 13,874.88
FELTESR FELTES, RITA REG REGULAR HOURS 72.000 720.00 1,318.000 17,538.32
HOL HOLIDAY 8.000 80.00 40.000 400.00
TOTAL: 80.000 800.00 1,358.000 17,938.32
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 5.500 46.42 236.000 2,635.90
TOTAL: 5.500 46.42 236.000 2,635.90
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 33.500 259.29 404.000 4,232.40
TOTAL: 33.500 259.29 404.000 4,232.40
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 20.000 135.20 233.500 2,157.61
TOTAL: 20.000 135.20 233.500 2,157.61
JAHPM JAHP, MARGARET REG REGULAR HOURS 6.000 48.18 122.500 1,060.99
TOTAL: 6.000 48.18 122.500 1,060.99
KOEHLJ KOEHLER, JOAN REG REGULAR HOURS 50.000 395.00 811.000 8,145.07
TOTAL: 50.000 395.00 811.000 8,145.07
LEIFHJ LEIFHEIT, JEANNE REG REGULAR HOURS 4.000 41.60 54.500 904.80
TOTAL: 4.000 41.60 54.500 904.80
MANNB MANNING, BARBARA REG REGULAR HOURS 29.000 221.56 547.000 5,610.48
TOTAL: 29.000 221.56 547.000 5,610.48
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 17.000 114.92 241.500 2,264.21
TOTAL: 17.000 114.92 241.500 2,264.21
MINORA MINOR, ALLAN REG REGULAR HOURS 27.000 303.75 504.000 7,415.99
TOTAL: 27.000 303.75 504.000 7,415.99
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 40.000 735.20 1,330.000 32,615.82
DATE: 12/02/03 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 12:30:56 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 11/15/2003 TO 11/15/2003 ---YEAR TO DATE
HOURSAMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
PFISTERM PFISTER, MICHAELEEN HOL HOLIDAY 8.000 147.04 32.000 588.16
VAC VACATION 32.000 588.16 64.000 1,176.32
TOTAL: 80.000 1,470.40 1,426.000 34,380.30
SPRAINB SPRAIN, BARBARA REG REGULAR HOURS 11.000 81.62 242.500 2,311.64
TOTAL: 11.000 81.62 242.500 2,311.64
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
CMP COMP-TIME 2.000 36.76
FH FLOATING-HOLIDAYS 8.000 80.00
HOL HOLIDAY 24.000 307.04 104.000 1,308.16
REG REGULAR HOURS 438.500 4,410.49 8,224.000 113,275.37
SCK SICK-TIME 68.000 788.94
VAC VACATION 32.000 588.16 92.000 1,452.80
TOTALS: 494.500 5,305.69 8,498.000 116,942.03
DATE: 12/02/03 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 12:29:36 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 11/01/2003 TO 11/01/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
AMENTB ANENT, BEVERLY REG REGULAR HOURS 35.000 295.40 388.500 4,484.26
TOTAL: 35.000 295.40 388.500 4,484.26
BRADSTRP BRADSTREET, PATRICIA REG REGULAR HOURS 16.000 195.52 527.500 8,343.00
TOTAL: 16.000 195.52 527.500 8,343.00
DEBORDD DEBORD, DIXIE REG REGULAR HOURS 80.000 800.00 1,263.500 13,554.88
TOTAL: 80.000 800.00 1,263.500 13,554.88
FELTESR FELTES, RITA REG REGULAR HOURS 80.000 800.00 1,318.000 17,538.32
TOTAL: 80.000 800.00 1,318.000 17,538.32
GARDNERM GARDNER, MARY JO REG REGULAR HOURS 12.500 105.50 236.000 2,635.90
TOTAL: 12.500 105.50 236.000 2,635.90
GOSSV GOSS, VIRGINIA REG REGULAR HOURS 26.500 205.11 404.000 4,232.40
TOTAL: 26.500 205.11 404.000 4,232.40
IWANSS IWANSKI, SHARYL REG REGULAR HOURS 9.000 60.84 233.500 2,157.61
TOTAL: 9.000 60.84 233.500 2,157.61
JAHPM JAHP, MARGARET REG REGULAR HOURS 6.000 48.18 122.500 1,060.99
TOTAL: 6.000 48.18 122.500 1,060.99
KOEHLJ KOEHLER, JOAN REG REGULAR HOURS 42.000 331.80 811.000 8,145.07
TOTAL: 42.000 331.80 811.000 8,145.07
LEIFHJ LEIFHEIT, JEANNE REG REGULAR HOURS 4.500 46.80 54.500 904.80
TOTAL: 4.500 46.80 54.500 904.80
MANNB MANNING, BARBARA REG REGULAR HOURS 37.000 282.68 547.000 5,610.48
TOTAL: 37.000 282.68 547.000 5,610.48
MATLJ MATLOCK, JOANNE REG REGULAR HOURS 15.500 104.78 241.500 2,264.21
TOTAL: 15.500 104.78 241.500 2,264.21
MINORA MINOR, ALLAN REG REGULAR HOURS 31.500 354.38 504.000 7,415.99
TOTAL: 31.500 354.38 504.000 7,415.99
PFISTERM PFISTER, MICHAELEEN REG REGULAR HOURS 80.000 1,470.40 1,330.000 32,615.82
TOTAL: 80.000 1,470.40 1,330.000 32,615.82
DATE: 12/02/03 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 12:29:36 EMPLOYEE YTD HOURS REPORT
ID: PR480000.WOW
ORDERED BY EMPLOYEE NUMBER
DEPARTMENT: LIBRARY DEPARTMENT
CURRENT CALENDAR
HOURS WORKED FROM 11/01/2003 TO 11/01/2003 ---YEAR TO DATE---
HOURS AMOUNT HOURS AMOUNT
EMPL. # NAME CODE & DESCRIPTION WORKED PAID WORKED PAID
SPRAINB SPRAIN, BARBARA REG REGULAR HOURS 11.000 81.62 242.500 2,311.64
TOTAL: 11.000 81.62 242.500 2,311.64
CURRENT CALENDAR
YEAR TO DATE
REPORT TOTALS: CODE & DESCRIPTION HOURS WORKED AMOUNT PAID HOURS WORKED AMOUNT PAID
CMP COMP-TIME 2.000 36.76
FH FLOATING-HOLIDAYS 8.000 80.00
HOL HOLIDAY 104.000 1,308.16
REG REGULAR HOURS 486.500 5,183.01 8,224.000 113,275.37
SCK SICK-TIME 68.000 788.94
VAC VACATION 92.000 1,452.80
TOTALS: 486.500 5,183.01 8,498.000 116,942.03
11/29/2003 YORKVILLE PUBLIC LIBRARY BUDGET 2004/2005 PAGE 1
REVENUE
Beginning Balance
2002/2003 2003/2004
82-000-40-00-3999 CARRY OVER BALANCE $23,600.00
82-000-40-00-4000 REAL ESTATE TAXES $257,127.00 $328,164.00
82-000-40-00-4010 PPRT $2,200.00 $2,500.00
82-000-42-00-4260 COPIER INCOME $900.00 $900.00
82-000-42-00-4261 LIB SUB CARDS $6,000.00, $8,000.00
82-000-42-00-4286 RENTAL INCOME $1,000.00', $1,000.00
82-000-43-00-4330 LIBRARY FINES $2,000.00 $3,000.00
82-000-44-00-4432 ,SALE OF BOOKS $500.00 $500.00,
82-000-45-00-4560 LIBRARY PER CAPITA GRANT $7,700.00 $7,700.00
82-000-46-00-4601 INVESTMENT ' $1,500.00[ $1,500.001
TOTAL REVENUE $302,527 $353,264
it
Revenue
82-000-42-00-4211 'DEVELOPMENT FEES-BUILDING $2,500.00 , $20,000
82-000-46-00-4601 'INVESTMENT INCOME I $1,250.00, $1,250
82-000-42-00-4215 DEVELOPMENT FEES-BOOKS $15,000.00 $20,000
82-000-44-00-4450 ,MEMORIALS/GIFTS $1,000.001 , $15,000
Expense
82-000-65-00-5840 BOOKS-DEVELOPMENT FEES , $17,000.00! $17,000
82-000-65-00-5841 MEMORIALS/GIFTS $1,000.00 $15,000
82-000-65-00-5842 DEVELOPMENT FEES-BUILDING $18,250.00 $21,250
1
EXPENDITURES
2002/2003 I 2003/2004
82-000-50-00-5107 SALARIES $165,000.00 $180,000
82-000-50-00-5203 'GROUP HEALTH INSURANCE $25,000.00, $30,000
82-000-50-00-5204GROUP LIFE INSURANCE $1,500.00 $1,500
82-000-50-00-5205 VISION&DENTAL INSURANCE $3,800.001 $3,500
82-000-61-00-5322BONDING $1,400.00 $1,400
82-000-61-00-5323 (ATTORNEY $1,500.00 $3,000
82-000-62-00-5407 I MAINT-BLDG $4,000.00 $5,000
82-000-62-00-5410 MAINT-OFFICE EQUIPMENT $3,000.00 $3,000
82-000-62-00-5412 [COPIER MAINT(RENTAL) ' $2,000.00 $1,000
82-000-62-00-5435 ELECTRIC $2,500.00 $2,500
82-000-62-00-5436 'TELEPHONE $1,700.00 $1,700
82-000-64-00-5603 SUBSCRIPTIONS $2,300.00' $2,500
82-000-64-00-5604 TRAINING&CONFERENCES $500.00 $1,000
82-000-64-00-5607 PUBLIC RELATIONS $600.00' $650
82-000-64-00-5616 EMPLOYEE RECOGNITION $1,000.00, $2,000
82-000-65-00-5800 CONTINGENCY $166.00 $4,314
82-000-65-00-5806 LIBRARY SUPPLIES ! $5,500.00, $7,000
82-000-65-00-5807 CUSTODIAL SUPPLIES $3,500.00' $4,000
82-000-65-00-5808 POSTAGE/SHIPPING $900.00! $900
82-000-65-00-5810 ,PUBLISHING/ADVERTISING $300.00 $300
82-000-65-00-5826 'MILEAGE LIBRARY BUSINESS $500.00, $600
82-000-65-00-5832 VIDEOS $1,000.00 $5,500
82-000-65-00-5833 ALARM MONITORING $800.00! $900
82-000-65-00-5834 LIBRARY PROGRAMMING $6,500.00 $9,000
82-000-65-00-5835 'LIBRARY BOARD EXPENSES $250.00 $500
82-000-65-00-5836 BOOKS-ADULT $8,750.00 $10,000
82-000-65-00-5837 BOOKS-JUVENILE $8,750.00 $10,000
82-000-65-00-5838 BOOKS-AUDIO $3,750.00 $6,000
82-000-65-00-5839 BOOKS-REFERENCE $8,250.00 $12,000
82-000-72-00-6500 'IMRF $7,500.00 $8,000
82-000-72-00-6501 SOCIAL SECURITY $12,311.00 $13,500
82-000-75-00-7003 AUTOMATION ' $18,000.00'. $22,000
$302,527 $353,264
1
Sheet1
November
Circulation Adult Children
Book Fiction 766 1681 2447
Book Non-Fiction 641 540 1181
Audio Books 144 9 153
AV 13 182 195
Kit 19 19
Magazine 87 12 99
Sheet Music
Ref- Book
HTLS - Books sent to other libraries 165 165
HTLS - Books sent to our library 169 169
Dial-A-Story 305 305
Total Circulation 1985 2748 4733
Gain Over Previous Year 5
Loss Over Previous Year
Registration Current Month
Adult 54
Juvenile 15
Non-Resident Taxpayer _
Non -Resident 13
Senior Citizen
Summer Card
Non-System Libraries 6
Total 88
Resources Added Adult Juvenile Easy
19
Books Fiction 25 20
Books Non-Fiction 29 4
Large Print
Cassettes/Audio Books
DVD's 1
Video's 7
Reference 4
Kits _
Sheet Music 9
TOTAL 118
Page 1
November
Public Relations Articles - Kendall Country Record
Photos - Kendall Country Record
Meetings, Conferences Catalog - HTLS - Debord
Workshops HTLS - Pfister
Programs,Activities Number Attending
Adult Book Discussion 15
Open Story Time 8
Jr Book Club 12
Open Craft Day 18
Small World Visit 80
Mother Goose Visit 32
Volunteers Jackie Brosi
Gifts and Memorial Dial Corporation $400.00
Kendall County Republican Women - $25.00
United City of Yorkville
County Seat of Kendall County
EST.% 1836
800 Game Farm Road
Yorkville, Illinois 60560
Phone:630-553-4350
A+ -K Co Couneat
Fax:630-553-7575
` LE ‘\
November 20, 2003
Mr. Rick McCarthy
Burnidge Cassell Associates
2425 Royal Blvd.
Elgin, Illinois 60123
Re: Yorkville Library Expansion
Dear Rick:
We have reviewed the preliminary site plan for the proposed library expansion and have
concerns about parking and traffic flow. Specifically, the additional parking shown south
of the library would create problems for our Police Department responding to calls from
City Hall. Moving the parking to the north, however, could create problems at the
Beecher Center. Therefore we request that you perform a comprehensive traffic study for
this area, to include the library, Beecher Center, City Hall and the schools. Traffic flow
patterns, adequacy of parking, and the potential need for dedicated turn bays at the
connections to Game Farm Road should be included in the study.
I realize this may not be in your current scope of work. Please review this matter and call
me at (630) 553-8545 to set up a meeting to discuss this in more detail.
Very truly yours,
�-J
Joseph Wywrot
City Engineer
Cc: Tony Graff, Administrator
yCity
Michelle Pfister, Yorkville Public Library
Harold Martin, Chief of Police
Laura Brown, Director of Parks & Recreation
Brian DeBolt, Yorkville School District
Page 1 of 1
Michelle Pfister
From: "Rick McCarthy" <r.mccarthy@bca-arch.com>
To: "Michelle Pfister(E-mail)" <mpfister@htls.lib.il.us>; "Michelle Pfister(E-mail 2)"
<mick7rick@aol.com>; "Joseph Gruber(E-mail)" <peregrine2@msn.com>; "Jo Ann Gryder(E-
mail)" <jogryder@hotmail.com>
Sent: Monday, November 24, 2003 3:21 PM
Subject: Library Village Hall & School Parking
Dear Michelle, Jo Ann &Joe;
Below is a copy of a note that I sent to Joe Wywrot, the Village engineer. He asked us if we would take
a look at the overall parking situation around the Library-Village Hall-School complex. As I say below,
I believe that it is a good idea. We have always thought that a larger overview would make the whole
area work better and be a safer place for everybody concerned. If the Village hires us to look at this, I
don't anticipate that it will have any significant impact on the library parking plan other than hopefully
winding up with a plan that eliminates us having to share a drive aisle with police emergency vehicles.
I will keep you informed of what we hear from the Village.
Rick
Dear Joe;
I received your note about taking an overview of the traffic and parking situation in the Library/Village
Hall / School area. We agree that it is a good idea to look at the entire complex to ensure that we end up
with a plan that is both efficient and safe. I will sit down with my partner Dan Atilano and we will come
up with a suggested scope. I imagine that we would begin with meetings with the concerned parties.
After that, we can identify points of potential conflict, resolve them and then come up with a plan that
will hopefully work for everybody. At the same time, we will keep the upcoming overall master plan in
mind and will do our best to ensure that we don't propose anything now that will need to be undone in
the future.
We will send you a suggested scope as soon as it is done. If you agree with it, we will attach some
hours to it and come up with a fee.
Please let me know if you have any questions in the meantime.
Thank you.
Rick McCarthy
Burnidge Cassell Associates
11/24/2003
,
United City of Yorkville
County Seat of Kendall County
EST.irw 1836
800 Game Farm Road
V) Yorkville, Illinois 60560
0� 111-1 ,, �O Phone:630-553-4350
7. IFax:630-553-7575
t`/4E `w
L
November 24, 2003
Steve H. Larson
Ethers &Associates Inc.
1001 E. Chicago Ave., Suite 135
Naperville, IL 60540
RE: The Yorkville Library Building Expansion Project/Yorkville Public Library
Dear Mr. Larson:
Please be advised that I have reviewed the Contract Agreement for Independent Financial
Advisory Services for the above referenced property, and corresponded with both the
Yorkville Public Library and the United City of Yorkville regarding the matter. At this
time I would recommend that the Yorkville Public Library execute the Agreement but
would not advise the same for the United City of Yorkville. At this point in time the
Agreement should address strictly the financial advisory service to develop a financial
plan for the project. The City of Yorkville is unwilling to commit to a contract for
Elhurst and Associates to supervise the sale of Bonds or any other debt at this time, but
would be willing to negotiate the same sometime in the future. With this being said,
should the language regarding the supervision of the sale of bonds be removed the City
will sign off on the Agreement as will the Yorkville Public Library.
Should you have any questions or wish to discuss the matter please feel free to contact
me.
ery Truly Yours,
i . I
Kelly A. Kramer,
Attorney at Law
KAK/cth
CC. Michelle Pfister
Tony Graff
DEC, 2. 2003 12:04AM EHLERS & ASSOCIATS NO. 4780 R. 1
•
EHLERS
( \ (
& ASSOCIATES INC
,:;1ii '
, <
To: kr/eio Fax: C36
From: Date:
Re: 19/14-,-i 4:,4)e. Pages:
CC: r4)044 6,r4
J;13,
I'Lic? 1;4;
• , „,
1001 E.Chicago Ave, Naperville,IL 60540 Telephone: 630.355.6100 Fax:630.355.6177
WWW.ehlers-inc.com
. DEC. 2. 2003 12:05AM ENLERS & ASSOCIATS NO. 4780 P. 4
Professional Fees •
The fee for financial advisory services to develop a financial plan will be$8,500.
One-half of the fee for the financial planning report will be due after this agreement is approved by
the Board, The balance of the fee is due upon completion of the report.
Contract agreement for independent financial advisory services to develop a financial plan for the
library is approved this day of ,2003,by the Yorkville Public
Libary, in accordance with a motion duly made,seconded and carried by an aye and nay vote of said
Board.
Yorkville Public Library Ehlers&Associates,Inc.
Kendall County,Illinois Naperville,Eli/s
First Party �/ f Second Party
�� 1/1•
By: By:
President,Board of Library Trustees S •ve .Larson,CIPFA
Executive Vice President
By:
Secretary, Board of Library Trustees •
Contract agreement for independent financial advisory services to develop a financial plan for the
library approved this day of , 2003, by the United City of
Yorkville,in accordance with a motion duly made,seconded and carried by an aye and nay vote of said
Board.
United City of Yorkville Ehlers &Associates,Inc.
Kendall County,Illinois Naperville,Illitis
First Party l/. Second Party
•'-,•=7/By: By:
iii/
Mayor ` eve H.Larson,CIPFA
Executive Vice President
By:
Clerk
Contract Agreement for the Yorkville Public Library and the Page 3
United City of Yorkville
• DEC. 2. 2003 12:04AM EHLERS & ASSOCIATS NO. 4780 P. 2
Contract Agreement for Independent Financial Advisory Services
for a Library Building Expansion Project for the
Yorkville Public Library and the United City of Yorkville
The Yorkville Public Library(the"Library"),First Party,hereby employs Ehlers&Associates,Inc.,
Second Party,upon the following terms and conditions.
Second Party shall act as financial advisor and consultant to First Party,and in said capacity shall
perform the following services,not to include the performance or furnishing of any legal,architectural
or promotional services.
Financial Planning Report •
Ehlers&Associates,Inc.will develop a plan for funding the future operation of the Library. This
plan will assume the current building space will be expanded and parking will be improved. The plan
will also include financing options for the construction of the addition.
We will evaluate various options for financing the library project: (1)General Obligation Bonds;•
(2)General Obligation Debt Certificates; (3)General Obligation Bonds(Alternate Revenue Source).
The increased library space will cost more to operate. This report will include a financial study that
will identify how much the current Library Corporate Fund Tax Rate needs to be increased,if any,in •
order to operate the larger library building. We will tneet with the librarian,staff and Library board to
determine the future needs and expenses of operating the Library.
For the financing options we will prepare alternative retirement schedules to determine what the
tax rate would need to be if we sold a specified amount of bonds/notes over various time periods up to
20 years. The amount of the issue will consider interest income, reserve funds, a state library
construction grant, endowments, and other sources.
The Financial Planning will follow these steps:
1. Prepare a historical summary of the Library's revenues and expenditures for the last five
fiscal years. Included in this summary would be an updated forecast of the Library's
revenues and expenditures for the current fiscal year
2. Analyze the historical,current and financial operations of the Library and use this analysis
as a basis for forecasting future revenues and expenses.
•
3. Meet with the Librarian and staff to further analyze the historical, current and future
financial operations of the Library. Major expenses that will be evaluated include staff,
library materials, automation, utilities and maintenance.
Contract Agreement for the Yorkville Public Library and the Page I
United City of Yorkville
DEC. 2. 2003 )2:04AM EHLERS & ASSOCIATS NO. 4780 P. 3
4. Prepare a detailed projection of the equalized assessed valuation of the Library and City
over the next 10 years. Research will include review of building activity,discussion with
assessors and building and planning departments.
5. Consider the"tax cap" implications with these projections.
6. Evaluate other sources of funds that may be used to help operate and finance the
expanded library. These sources of funds will include,but not be limited to the building
and maintenance fund, special reserve funds,funds from the United City of Yorkville,
the working cash fund and real estate.
7. For the mortgage note option,verify that the total amount of Library Building Mortgage
Notes does not exceed 75%of the total project value as improved.
S. Utilizing as a basis the data gathered from items 1 through 7,prepare a projected flow of
funds over a maximum of 20-year period. The flow of funds will include a forecast of the
various revenue sources,operating expenditures,debt service and fund balances. A tax
rate will be suggested from the flow of funds statement.
9. After the financial planning is completed, provide a summary of the study and make
recommendations to the board regarding the funding of the project. This summary will
include a projected tax rate needed to operate and finance the expanded library.
10. Assist the Library Board in finalizing a financial plan.
Ehlers&Associates,Inc. agrees to pay all of the following expenses: all salaries, wages,travel
expenses,living expenses,and office expenses of Ehlers&Associates,Inc.,its agents,employees,and
associated consultants,
Contract Agreement for the Yorkville Public Library and the Page 2
United City of Yorkville
Yorkville Public Library
Long Range Plan
Mission Statement
The purpose of the Yorkville Public Library is to meet the informational, cultural, educational, and
recreational needs of all residents, regardless of age, interest, or educational background. The
Library Board actively seeks to identify those needs and to provide collections,service,and programs
to satisfy them.
Following are the primary objectives of the Yorkville Public Library:
1. To select, organize, and make available a collection of books and other media.
2. To staff the library with conscientious, skilled people.
3. To participate in cooperative resource-sharing programs.
4. To provide programs and services which meet the identified needs of the community.
5. To cooperate with other community agencies and organizations.
6. To provide comfortable,practical physical facilities.
7. To support an active public relations program
Adopted May 1998
Yorkville Public Library Board of Trustees
Vision Statement
The Yorkville Public Library aspires to be known as a responsive, effective, innovative library,
helping with information needs and linking patrons to global information resources.
Adopted July 2003
Yorkville Public Library Board of Trustees
Value Statement
The values and principles that guide the Library's decisions and actions include a commitment to:
1. The best possible collection and services for patrons and employees.
2. Respect, fairness, and integrity in all interactions.
3. Intellectual freedom, fair and equitable access to information, confidentiality and the
American Library Association Bill of Rights.
Adopted July 2003
Yorkville Public Library Board of Trustees
Goals
1. Staffing
We strive to provide efficient, capable service
The Yorkville Public Library will train and retain staff in sufficient numbers to carry out the
library's mission. Personal contact with friendly, professional and knowledgeable staff
members is essential to the success of the Library. The staff of the Yorkville Public Library
provides service in a welcoming atmosphere. They provide recommendations and referrals,
target material selection, and develop programs that respond to the needs and interest of the
community. In addition, the staff provides willing assistance in accessing the collection. By
creating a partnership in the community and spreading the word about library services, the
staff provides a foundation for quality library services.
A. By the end of June 2005
Staff will increase to continue to provide professional service for the
increasing population growth in Yorkville.
B. By the end of June 2006
Develop and maintain a staff that will find the Yorkville Public Library to be
a place where growth is encouraged and salary is competitive in the
marketplace.
C. By the end of June 2007
We will have added a full time custodian, five part time, and one full time
employees to our staff.
Objectives Build a loyal, well trained library staff which shares a common vision of
fulfilling the library's mission. Provide courteous and efficient service
through competent,well-trained and enthusiastic staff
2. Communications
We strive to make services easily accessible.
The Yorkville Public Library will maintain clear communication with patrons about its
mission, services, plans, and needs.
A. By the end of June 2005
We will increase the number of patrons with library cards by having an
aggressive library card campaign in cooperation with the city of Yorkville.
The staff at the library will actively encourage students to use the library by
visiting schools throughout the community and explaining the various services
and collection available.
We will distribute more widely our handouts for connecting to the library web
page and card catalog from home or office.
B. By the end of June 2006
We will make agendas and minutes of the Board of Trustees available on the
city's web page.
C. By the end of June 2007
Provide a monthly newsletter to our patrons, in addition to our flyers.
Distribute an annual questionnaire to our patrons in order to assess their view
of the library and the services it provides. Results will be presented to the
Board.
Objectives Identify needs of the community,expand programing and service to respond
to those needs.
3. Financial Support
We strive to prepare and administer responsible operating budgets and to explore other
sources of funding, to ensure the effective operation of the library.
A. By the end of June 2005
The Yorkville Public Library will increase its financial base to improve /support
present and future programs and services.
B. By the end of June 2006
Work with the "Friends of the Library"to increase available money for programs
or special equipment.
Develop and implement a fund-raising initiative for the library expansion.
C. By the end of June 2007
Continue to search for grants to provide materials and/or equipment for library
expansion.
Objectives To inform the community of the library's goals in order to receive continued support
and to generate new financial resources.
4. Services and Programs:
Our Goal is to maintain and to enhance,when possible, the high quality of our
daily service to patrons.
The Yorkville Public Library will provide a progressive program of library services
to meet identified community needs.A range of programs for all age groups,cultural,
education and recreational.
A. By the end of June 2005
Children's Program attendance will increase as the library community grows.
Provide genealogy/local history programs.
B. By the end of June 2006
Increase the number of patrons in the Adult Summer Reading Program.
Increase the public awareness about library service and resources by publishing a
newsletter on a timely basic.
C. By the end of June 2007
We will improve the process of registering new borrowers so that they receive a more
formal orientation to the library.
Adult Programs will increase.
Objectives To continue to provide high quality services and serve the informational needs of the
community as effectively as possible with the resources available.
5. Future of the Library
No Town the size of Yorkville should be without a good library
Increasing pressure on the Library to provide more and enhanced service has come from two
separate but important sectors. First the increase in population has filled the demand for
currently offered programs. Attendance is often limited by the space. The second is what the
community expects a library to provide. Many new and some longtime residents have
heightened expectations of what a library should or can provide. These expectations are often
based on experiences in larger communities.
We currently have run out of space for books, study areas, workrooms and technology.
The past few years the Yorkville Library Board has been working on a plan to put an addition
on the Library. As the City of Yorkville continues to grow and serve more patrons, the
Yorkville Library Board realizes the need for an expansion in the near future.
A. By the end of June 2005
The Architect firm of Burnidge Cassell Associates will have a schematic design
prepared that the Library Board will accept.
The Library Board will have secured funding for the new addition.
B. By the end of March 2006
Construction will start.
C. By the end of September 2007
The Library will have moved into the new addition. The renovation of the existing
library will begin.
Objectives To enlarge the library's facilities to better meet the needs of patrons and staff.
Continue to upgrade and maintain library facilities.
6. Collection
We strive to provide library collections of materials in whatever format people want and
expect that is relevant to the changing and enduring needs of our patrons.
A. By the end of June 2005
We will increase the Audio/Visual collection as patrons' request.
We will complete bar-coding the sheet music collection.
B. By the end of June 2006
We will complete an inventory of the entire collection. Updating and replacing where
needed.
Evaluate the addition of e-books as a new library material.
Evaluate our magazine and newspaper collection to deteiniine if it continues to meet
the needs of our community.
C. By the end of June 2007
We will have"Opening Day Collection"prepared and ready for the move into the new
addition.
Objective To keep up with the demand for popular fiction. Reduce the time it takes a patron to
receive an item after placing a hold.Maintain association with Heritage Trail Library
System.
7. Technology
We strive to provide our patrons with the widest range of computer services possible.The technology
infrastructure needs to be state-of-the-art, ensuring the future success of our services.
A. By the end of June 2005
We will add one more Internet computer for patron use.
B. By the end of June 2006
We will update the PCs' use at the front desk for staff to provide better service to
patrons.
C. By the end of June 2007
We will add one more computer at the front desk, three more catalog computers for
patron use, add three more Internet computers, and provide computers for the
children's department. This will be part of the new library addition plan.
Objectives Continue annual computer replacement schedule to keep ahead of speed and capacity
requirements.
The Community and Volunteers
A strong culture of volunteers in the community is evident through the number of people young and
old,who continue to donate their time to the library. Volunteers will be recruited and encouraged
to continue helping with library operations, working with the "Friends" on special projects and
supporting the Library financially and philosophically.
Administration
The library is governed by a nine member Board of Trustees appointed by the Mayor of the City
of Yorkville to stagger three year terms. The Trustees have proven time and again their commitment
to delivering affordable, high quality and innovative service to the Yorkville Public Library
community. Our goal is to administer library resources and services using sound management
practices, a forward-looking vision, and a clear understanding of the principles that guide the public
library service. We strive to provide forward-looking and effective leadership.
Measurable Objectives
Each year the number of cardholders will increase 10%
Each year Adults and Children's Summer Reading Program will increase by 20%
Number of hits on our home page will increase 20%
Tours and programs of the library will increase 10%
Circulation of children's materials will increase each year by 20%. This will be assisted by an annual
increase in budget funding for children's items.
The number or participants in all types of children's programming will increase 20 % during this
planning cycle.
Activities and Tasks
We base everything we do on the needs of our community library patrons.
Facilities
The Yorkville Public Library will provide a facility that maximizes the use of programs and services.
We will provide a safe, accessible, functional and aesthetically pleasing environment for library
service.
Accessibility
The Yorkville Public Library provides library service in a conveniently located,safe and welcoming
atmosphere for all ages. Library materials are abundant, relevant and reflect the diversity of our
patrons. Library materials are acquired in many formats.
Outreach
The Yorkville Public Library works hard to make its resources available to the entire community.
Library users who are restricted from using the library personally can get assistance from the library.
Family care providers may have a longer check out period. Scout groups,larger day cares,or groups
of children can request a special library program. Schools may receive assistance with selecting and
delivery of materials. Any Yorkville library resident who is homebound may request library materials
to be delivered to them.
Equal Opportunity
The Yorkville Public Library provides a basic service: access to information. The Yorkville Public
Library has a responsibility to provide equal access to information and technology, and equal
opportunities for learning, for all citizens of Yorkville.
Publicizing the Long-Range Plan
Copies are available to the Library Board, Staff, and the City Liaison.
Press release for the newspaper
Representing the needs of the community
The Long Range plan committee has studied the present quality of the library's collection, services,
and programming,and has drafted specific goals and objectives that will serve as the blueprint for the
future operations of the library.
UNITED CITY OF
YORKVILLE
Memo
To: Michelle Pfister, Library Director
From: Tony Graff, City Administrator
CC: Traci Pleckham
Date: 12/8/03
Re: Facility Cleaning for the Weekends
The City of Yorkville is expanding the cleaning services needs to meet the additional office space.In
addition,we have discussed your needs for cleaning service for the weekends.I have received three
proposals which are attached for your viewing.
At this time,the City is selecting Service Master for the City Hall/Police offices and if the Library
wants to be included for weekend services at a cost of$250 a month let us know. The weekend cost
breakdown is$62.50 per weekend.If this is acceptable please notify the Finance Director Traci
Pleckham.
Any questions regarding this matter please call me.
Thank you,
1
11/26/2003 16:26 +000000000 SERVICEMASTER PAGE 07/07
•
PRICING
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Administrative Offices, Council Chambers, Police Department,
Building, Zoning & Engineering Department—800 Game Farm Road
3 Days /Week Housekeeping Services
(See Attached Task Schedule)
Pricing: $745 / month
Yorkville Public Library— 902 Game Farm Road
2 Days /Week Housekeeping Services
Monthly pricing reflects only cleaning 1 day / week during June, July, & August)
(See Attached Task Schedule)
Pricing: $250 / month
Our prices include all labor, cleaning materials, equipment, taxes, insurance, and
supervision necessary to perform contracted services. Services are billed upon
completion and due net 15 days.
Housekeeping services are billed on the 151h of the month prior to service and
are due net 30 days - on the 15th of the month that services are rendered.
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11/26/2003 16:26 +000000000 SERVICEMASTER PAGE 05/07
TASK SCHEDULE
Yorkville Public Library
902 Game Farm Road
Yorkville, IL
2 Days /Week (1 Day/Week During June, July, & August)
Entrance, Reception, and Lobby Area
1. Empty trash baskets and reline as needed
2. Spot clean entrance glass and doors (rear door as well)
3. Dust all horizontal surfaces — when cleared
4. Damp clean horizontal surfaces—when cleared
5. Police stairwells and landings
6. Clean and sanitize drinking fountains
7. Vacuum carpeted floors
8. Dust mop and damp mop vinyl or ceramic tile floors
Office Area
1. Empty trash baskets and reline as needed
2. Dust all horizontal surfaces —when cleared
3. Damp clean horizontal surfaces —when cleared
4. Vacuum carpeted floors
Library Common Areas, Children's Area, Loft Area
1, Empty trash baskets and reline as needed
2. Spot clean work stations, tables, and tops of shelves
3. Police steps to loft weekly, but vacuum every other week
4, Vacuum loft area rug and spot clean as needed
5. Vacuum carpeted floors
Restrooms
1. Empty trash basket and reline as needed
2. Spot clean walls and doors
3. Damp dust all horizontal surfaces
4. Clean and sanitize all fixtures
5. Restock paper and soap dispensers
6. Sweep, wash, and disinfect floor
Work Room / Lunch Room
1. Empty trash baskets and reline as needed
2. Dust all horizontal surfaces
3. Clean and sanitize exterior of all appliances, counter tops, cabinets,
table tops, and sinks
4. Clean interior of microwave
5. Vacuum carpeted floors
Nov 21 03 02: 08p John Sommers 630 552 3088 p. 1
SOMMERS CARPET CAP- 0:71- /
PO BOX 502,YORKVILLE IL. 60 �'
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