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Committee of the Whole Packet 2003 02-02-03 `s.1) C/r� United City of Yorkville County Seat of Kendall County EST. �! 1836 800 Game Farm Road I,� N Yorkville, Illinois 60560 O � p Phone:6305534350 9 «... �'= Fax:630-553-7575 k L E Nom`' AGENDA COMMITTEE OF THE WHOLE Wednesday, April 2, 2003 7:00 PM Conference Room REVISED: 3/31/03 Public Hearing: None Presentations: None Old Business: 1. Ordinance Approving Letter of Credit and Subdivision Bond Requirement and Revoking Resolution No. 2002-37 *Clerk's Office New Business: • 1. Internship Program *Admin 3/13/03 2. Amend 2002 Tax Levy Ordinance *Mayor 3. Zoning Text Amendment regarding Building Height in Office District *COW3/18/03 4. Building Permit Reports for February 2003 *EDC 3/20/03 5. Sewer Rate Study — Deuchler Proposal *PW 3/24/03 6. Water Reports for February 2003 *PW 3/24/03 7. River's Edge Phase I — Letter of Credit Reduction *PW 3/24/03 8. Mill & Van Emmon Watermain — DOT Highway Permit *PW 3/24/03 9. Country Hills Phase 2 —Bond Reduction *PW 3/24/03 10. Monthly Police Reports for February 2003 *PS 3/27/03 11. Request to Replace Officer *PS 3/27/03 • • Committee of the Whole April 3, 2003 Page 2 New Business (con't): 12. Employee Manual *Admin 3/13/03 13. PC 2003-01 - Robert & Molly Stadler - Rezone of 101 E. Somonauk *EDC 3/20/03 14. Regional Lift Station Report *PW 3/24/03 15. Route 34/Game Farm Road Traffic Signal *PW 3/24/03 & PS 3/27/03 16. MFT Appropriation 03/04 *PW 3/24/03 17. Water Treatment Building Design *PW 3/24/03 18. Land Cash and Capital Purchases *Park Board 3/24/03 • Additional Business: • i t "^ United City of Yorkville County Seat of Kendall County esT. y 183e 800 Game Farm Road U) Yorkville, Illinois 60560 0 tI. 0 Phone:630-553-4350 1/.4, , Fax:630-553-7575 E N\`' AGENDA COMMITTEE OF THE WHOLE Tuesday, April 2, 2003 7:00 PM Conference Room Public Hearing: None Presentations: None Old Business: 1. Ordinance Approving Letter of Credit and Subdivision Bond Requirement and Revoking Resolution No. 2002-37 *Clerk's Office • New Business: 1. Internship Program *Admin 3/13/03 2. Amend 2002 Tax Levy Ordinance *Mayor 3. Zoning Text Amendment regarding Building Height in Office District *COW3/18/03 4. Building Permit Reports for February 2003 *EDC 3/20/03 5. Sewer Rate Study — Deuchler Proposal *PW 3/24/03 6. Water Reports for February 2003 *PW 3/24/03 7. River's Edge Phase I —Letter of Credit Reduction *PW 3/24/03 8. Mill & Van Emmon Watermain — IDOT Highway Permit *PW 3/24/03 9. Country Hills Phase 2 — Bond Reduction *PW 3/24/03 10. Monthly Police Reports for February 2003 *PS 3/27/03 11. Request to Replace Officer *PS 3/27/03 I • Committee of the Whole April 3, 2003 Page 2 New Business (con't): 12. Employee Manual *Admin 3/13/03 13. PC 2003-01 - Robert & Molly Stadler - Rezone of 101 E. Somonauk *EDC 3/20/03 14. Regional Lift Station Report *PW 3/24/03 15. Route 34/Game Farm Road Traffic Signal *PW 3/24/03 & PS 3/27/03 16. MFT Appropriation 03/04 *PW 3/24/03 17. Water Treatment Building Design *PW 3/24/03 18. Land Cash and Capital Purchases *Park Board 3/24/03 SAdditional Business: S UNITED CITY OF YORKVILLE • AGENDA COMMITTEE OF THE WHOLE Wednesday, April 3, 2003 7:00 PM CITY CONFERENCE ROOM STATUS/COMMITTEE: OB 1. Ordinance Approving Letter of Credit and Subdivision Bond Requirement y„,,e and Revoking Resolution No. 2002-37 NB 1. Internship Program NB2. Amend 2002 Tax Levy Ordinance F Let NB3. Zoning Text Amendment regarding Building Height in Office District C-17/V NB4. Building Permit Reports for February 2003 • NB5. Sewer Rate Study—Deuchler Proposal -/fr NB6. Water Reports for February 2003 ,, NB7. River's Edge Phase I—Letter of Credit Reduction • NB8. Mill& Van Emmon Watermain—DOT Highway Permit / / NB9. Country Hills Phase 2—Bond Reduction / /7 6. NB 10. Monthly Police Reports for February 2003 i NB 11. Request to Replace Officer 10 1j A I V 60,>---"- //i- ‘ NB 12. Emplo -- ► al NB13. PC 2003-01 -Robert&Molly Stadler- Rezone of 101 E. Somonauk 6 ,,441 2r7 ivv NB 14. Regional Lift Station Report . e.r4 r NB 15. Route 34/Game Farm Road Traffic Signal %� NB 16. MFT Appropriation 03/04 0) tic liefe 74V-J 1 or-114 NB 17. Water Treatment Building Design • a IAA_Wg rp&4_, ._-#4' NB 18. Land Cash and Capital Purchases Lp� 1 cv u ,0 'tee,-*' • J s- ( G.. Additional Business i a,c_e_ c) e,,..4 .14-y --- s 0/A 704 c" e 2 4 4:7/ /) i4,:. 0,-- P-)y vit9'//v1)-ljz J_A--,-, , /6) 11 k. 6r�r 7'' / _, ` P ,fc��/e -/cs '`� L e I ' u'Iii3O e_711 0''7(7 6Pc,,oeri 4.c • ValitiLi g_ejleAtct- 0-1 /G 0 0 K cp ; tic, 5--6 ik-Cc-Z9- 'ti"- 6 9 4V 25 / / 5f)(1°(>;l-'77)1TZ.0 G ___/. C /5f/ it t 1 0-t- (L'i/ ti2) / / / 4 C6a vj ( .57'-- 4' i? ",,,,fc P' '' ,,,,t4/9:- /---.,v(ez 4,,,A ,41,,,__ ) -)4 I:orii,( � ir�Z, q, )2 Tv / �s /,)/c-$ lova 1 e (c) 4* /tG0 al- • &f - ' ' 7s ' (5 c; C 1 % -. -t Q �o Cki iik , y �.d �, ��,<, , r / if /(iiep, . ; 03/14/2003 16: 34 FAX 630 553 5764 DANIEL J. KRAMER l 002/003 STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) ORDINANCE NO. 2003- AN ORDINANCE APPROVING LETTER OF CREDIT AND SUBDIVISION BOND REQUIRMENT AND REVOKING RESOLUTION 02-37 WHEREAS, THE UNITED CITY OF YORKVILLE, after careful consideration by the Mayor and City Council,has determined it necessary to modify the Letter of Credit and Subdivision Bond Requirement as contained in the Subdivision Control Ordinance of the UNITED CITY OF YORKVILLE in order to preserve the heath, safety and well being of its citizens; and WHEREAS, the Mayor, City Council of the United City of Yorkville, Kendall County, Illinois, by a Resolution adopted on the 12th day of November, 2002, did modify the requirements for acceptance of public improvements in newly developed subdivisions; and WHEREAS, THE UNITED CITY OF YORKVILLE, after careful consideration by the Mayor and City Council,in order to serve the development community while protecting its citizens, has determined it necessary to reduce the Letter of Credit and Subdivision Bond requirement to fifteen percent(15%)of the approved engineer's estimation of cost when public improvements are formally accepted by the City; and NOW THEREFORE BE IT ORDAINED BY THE UNITED CITY OF YORKVILLE; That the amount of security to be held during the one year warranty period after formal acceptance of public improvements by the City Council,which shall be one year from the date of acceptance of any public improvement by the City Council, by the United City of Yorkville City Council shall be fifteen percent (15%) of the approved 03/14/2003 16: 34 FAX 630 553 5764 DANIEL J. KRAMER (1003/003 engineer's estimation of cost, in the form of a Letter of Credit, a Surety Bond or Cash Pledge. REPEALER: All Ordinances, Resolutions or parts of Ordinances conflicting with any of the provisions of this ordinance shall be and the same are hereby repealed. SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any Court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. EFFECTIVE DATE: This ordinance shall be in effect from and after its passage, approval and publication in pamphlet form as provided by law, MIKE ANDERSON JOSEPH BESCO VALERIE BURD PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois this day of , A.D. 20 MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illlinois this day of , A.D.2003. Attest: CITY CLERK STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION 02- 31 RESOLUTION APPROVING LETTER OF CREDIT AND SUBDIVISION BOND REQUIREMENTS WHEREAS, the Mayor, City Council and City Staff of the United City of Yorkville have determined that the letter of credit and subdivision bond requirements need to be modified; and WHEREAS, said modified requirements are listed in the attached Memorandum from City Engineer, Joseph Wyrot, which is referenced herein as Exhibit"A"; and WHEREAS, the Mayor and City Council deem it to be in the best interest of the City to approve said modified requirements as recommended by the City Engineer: NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE,upon motion duly made, seconded, and approved by a majority of those Alderman voting, that the letter - of credit and subdivision bond requirements recommended by the City Engineer Joseph Wyrot, in his Memorandum attached hereto as Exhibit"A", are approved. PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me,as Mayor of the United City of Yorkville,Kendall County,Illinois,this c)- ay of , A.D. 2002. MAYOR PASSED by the,City Council of the United City of Yorkville, Kendall County, Illinois this i j'-Aay of /,�w , A.D. 2002. ! V Attest:err. _ ��a A �% ITY C ERK Prepared by: Law Offices of Daniel J. Kramer 1107A S. Bridge Street Yorkville, Illinois 60560 630.553.9500 MEMO To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: Proposed Revision Regarding Letters o redit Date: June 12, 2002 Recently we were contacted by a developer requesting acceptance of public improvements in his subdivision. The roads and utilities were just put in last fall, therefore not many homes have been built yet. We have an unwritten policy of not considering acceptance until at least half of the lots in a subdivision are built out. The reason for this is that the process of build-out normally results in broken and/or buried B-Boxes, offset manhole frames, drainage problems, etc. that need to be resolved. By waiting until 50% build-out, we reduce the chance of having to repair these problems ourselves at a later date. The developer, however, has a problem because his bank may not allow him to make final payments to contractors until the work is accepted by the city. In order to meet the needs of the development community while at the same time protecting the city's interests, I feel that we could lower the amount that we retain in the letter of credit prior to acceptance. That amount is currently 25% of the approved engineer's estimate of cost. I recommend that we consider lowering this amount to 10%-15%. • Please place this item on the June 24, 2002 Public Works Committee agenda for consideration. Cc: Dan Kramer, City Attorney United City of Yorkville Memo To: Adm inis =tpt 16r Graff From:Traci Pleckham — Finance Direct•. Date: March 10, 2003 Re: Internship Program The following is a memo from Laura Brown recommending Bart Olson as a potential summer intern for the city. I concur with Laura and recommend that the city implements an internship program this summer, as it would be a great experience for Bart, and it would also provide needed assistance to the city. Also included is an outline which details what the intern would be involved with during his 12 weeks. As stated, the cost of the 12 week program would be $3,000. This is a full time program, and could be included in the FY 03/04 Budget, if authorized to proceed. Please place this item on the March 13th Administration Committee meeting for consideration. Thank you. - A k (D3 3 j` YORKvtu.E 11 FFit PARI C& REcREATTas1 Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep(a,aol.corn Administrative Office 301 e Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Traci.Pleckham, Tony Graff • From: Laura Brown Date: January 9, 2003 Cc: Art Prochaska, Mayor Re: Internships Bart Olson who is a resident of Yorkville and student at Northern Illinois University majoring in Public Administration is interested in pursuing an internship this summer with the City. Bart has done some volunteer work for the Recreation Department and has proven to be very dependable. I have outline a possible internship program that would allow Bart a vast experience while also providing a valuable service to the City. • 1 PUBLIC ADMINISTRATION INTERNSHIP PROGRAM GOAL To provide pre-professional level students (undergraduate and graduate level) with "hands on" experience in the field of municipal Public Administration. To provide the United City of Yorkville with talented pre-professionals who process a wide variety of experience and knowledge. To provide a well-rounded experience in the area of Public Administration. PROGRAM OUTLINE / Twelve week General Orientation & Introductions to all departments Establishment of Internship goals and projects Provide weekly supervision and guidance Attendance at City Council Meetings Attendance at Committee Meetings Attendance at County Meetings Attendance at other relative organization / board meetings PROJECTS Capital Budgeting Assist with GASB implementation Assist with the development of a PUD agreement Identify an area of management to improve and develop a management plan Analyze crime statistics Evaluate the delivery an area of Human Service Conduct a council retreat or orientation Assist with a long term project identified by the City Administrator Development of Web page development DEPARTMENTS Administration City Council Finance Economic Development Clerk Building & Zoning Engineering Park & Recreation Public Works Public Safety COMPENSATION: Weekly Stipend $250/week x 12 weeks = $3,000 Bart Olson Objective: To attain in internship with the City of Yorkville that will satisfy the requirements for the"Internship in Administration" course at Northern Illinois University. Education: Currently: Northern Illinois University, DeKalb, IL, starting August, 2002 Major: Political Science (Public Administration) Minor: Urban Studies Cumulative GPA(One Semester): 3.0/4.0 GPA in Major: 3.0/4.0 Previously: A.S. Waubonsee Community College, Sugar Grove, IL, May 2002 Major(Unofficial): Political Science Member of Phi Theta Kappa (International Honors Society) Work History: Produce Clerk, Eagle Foods Center (815)-758-0401 DeKalb, IL, August 2002-Present Responsible for stocking and closing produce department Kitchen Worker/Delivery Driver, Genoa Pizza, Inc. (630)-553-0400 Yorkville, IL, January 2001-August 2002 Responsible for cooking and delivering pizzas, answering phones, and closing Assistant Manager, Video 2000 Oswego, IL, July 1998-January 2001 Responsible for scheduling, inventory, and opening and closing store jr!.rilitifill POLITICAL SCIENCE 439: Internship in Administration (3.0 Credit Hours) Contract for Academic Component Name SSN NORTHERN ILLINOIS Mailing Address UNIVERSITY E-Mail Phone Internship Site Phone DIVISION OF PUBLIC Internship Supervisor ADMINISTRATION • You are required to keep a journal documenting the value of your on-the-job experiences. You will also prepare a 12-15 page research paper on some aspect of your internship. Both DEKALB, ILLINOIS assignments will be supervised by the MPA Program Coordinator in the Division of Public 60115-2854 Administration and must be turned in to this office for evaluation when completed. (815) 753-0183 Your early journal entries will be helpful to you in developing a topic for your paper. In writing your paper, you should correlate data and insights from your work assignment(s) with administrative theory you will research through a number of academic sources. Most any task given to you on your internship can be enhanced by reference to relevant book chapters,journal articles, special reports and/or other written sources found in the literature of public administration. This exercise will also help to familiarize you with the relevant professional literature available to the administrator before undertaking a task. In order to assist you in keeping on track in meeting these academic requirements, you are expected to adhere to the following schedule: I. By you must submit a two page summary, stating the topic of your paper and the administrative theory/policy you are interested in exploring. 1 2. By you must submit an outline of the paper, as well as a bibliography of the sources which you will use to provide the academic framework for developing your topic. You are expected to consult at least twelve relevant sources and cite at least eight of them. Basically, you will include the main points of your hypothesis and summarize the evidence you will use to support it. You must also submit your journal for review at this time. 3. By you must submit your journal for mid-terms. 4. By you must submit your journal and final paper, either in person or with a postmark of this date or earlier. Intern Signature Date Faculty Signature Date STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE NO. 2003 - (AMENDING 2002-2003 TAX LEVY ORDINANCE) AMENDING ORDINANCE 2002-62 FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING May 1, 2002 AND ENDING APRIL 30, 2003 FOR THE UNITED CITY OF YORKVILLE BE IT ORDAINED by the City Council of the UNITED CITY OF YORKVILLE, Kendall County, Illinois: SECTION 1: That the total amount of the budget for all corporate purposes and public library purposes legally made to be collected from the tax levy of the current fiscal year is hereby ascertained to be the sum of$1,476,592.00. SECTION 2: That the sum of$1,476,592.00 being the total of the budget expenditures heretofore legally made and which is to be collected in part from the levy of the current fiscal year of the UNITED CITY OF YORKVILLE and further for purposes of providing for the Illinois Municipal Retirement Fund, Health & Sanitation Fund (Garbage Removal Fund), School Crossing Guard Fund, General Corporate Purpose Fund and Insurance for liability purpose, as budgeted for the current fiscal year by the annual Budget Ordinance of the UNITED CITY OF YORKVILLE for the fiscal year beginning May 1, 2002, and ending April 30, 2003, as passed by the City Council of the UNITED CITY OF YORKVILLE as a legally convened meeting prior to said fiscal year, the sum of$1,476,592.00 is hereby levied upon all of the taxable property in the UNITED CITY OF Page 1 of 9 YORKVILLE subject to taxation for the current year, the specific amounts as levied for the various funds heretofore named being included herein by being placed in separate columns under the heading "To Be Raised by Tax Levy", which appears over the same, the tax so levied being for the current fiscal year of the UNITED CITY OF YORKVILLE and for the said budget to be collected from said tax levy, the total of which has been ascertained as aforesaid and being as follows: SECTION 3: That the total amount of$1,476,592.00 tax levy, ascertained as aforesaid, be and the same is hereby levied and assessed on all property subject to taxation with the UNITED CITY OF YORKVILLE, according to the value of said property as the same is assessed and equalized for State and County purposes for the current year. SECTION 4: (a) That the foregoing items of$77,341.00 levied for Illinois Municipal Retirement Fund for City purposes and $4,301.00 for Library Municipal Retirement Fund purposes are levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (b) That the foregoing item of$104,362.00 levied for Liability Insurance is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (c) That the foregoing item of$19,254.00 levied for Audit Fee is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (d) That the foregoing item of$15,047.00 levied for Unemployment Insurance is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (e) That the foregoing item of$121,350.00 levied for Police Protection Tax is levied in an amount not exceeding the maximum tax rate of 0.0750%. Page 2 of 9 (f) That the foregoing item of$184,453.00 levied for Police Pension is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (g) That the foregoing item of$195,940.00 levied for Garbage is levied not exceeding the maximum tax rate of 0.20%. (h) That the foregoing items of$156,947.00 levied for Social Security for City purposes and $10,125.00 for Social Security for Library purposes is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (i) That the foregoing item of$5,663.00 levied for School Crossing Guard is not exceeding the maximum tax rate of 0.02%. (j) That the foregoing item of$339,108.00 levied for General Corporate is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois not to exceed the maximum tax rate of 0.33%. (k) That the foregoing item of$242,701.00 levied for Library is levied not exceeding the maximum tax rate of 0.15%. SECTION 5: That there is hereby certified to the County Clerk of Kendall County the several sums aforesaid constituting said total amount of$1,476,592.00 which said total amount of said UNITED CITY OF YORKVILLE requires to be raised by taxation for the current fiscal year of said City of said County, on or before the time required by law, a certified copy of this Ordinance. SECTION 6: This Ordinance shall be in full force and effect immediately from and after its passage and approval according to law. SECTION 7: In the event any section of this Ordinance is declared invalid the remaining portion thereof shall be binding and given full effect. Page 3 of 9 ADOPTED this 17th day of December, 2002, pursuant to roll call vote as follows: PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 17th day of December, A.D. 2002. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this 17th day of December, A.D. 2002. CITY CLERK Page 4 of 9 SUMMARY OF 2002-2003 TAX LEVY CITY General Corporate Tax (65 ILCS 5/8 3-1) $339,108.00 I.M.R.F. (40 ILCS 5/7-171) $ 77,341.00 Social Security (40 ILCS 5/7-171) $156,947.00 Police Pension (40 ILCS 5/3-125) $184,453.00 Police Protection Tax (65 ILCS 5/11-1-3) $121,350.00 Garbage (65 ILCS 5/11-1-3) $195,940.00 Audit (65 ILCS 5/11-19-4) $ 19,254.00 Liability Insurance Tax (745 ILCS 10/9-107) $104,362.00 School Crossing Guard (65 5/11-80-23) $ 5,663.00 Unemployment Insurance (745 ILCS 10/9-107) $ 15,047.00 Subtotal $1,219,465.00 LIBRARY Library (pg. 4 DCCA Levy Man.) (75 ILCS 5/3-1,5/3-4, 5/3-7) $242,701.00 I.M.R.F. (40 ILCS 5/7-171) $ 4,301.00 Social Security (40 ILCS 5/7-171) $ 10,125.00 Subtotal $ 257,127.00 Total $1,476,592.00 Page 5 of 9 CERTIFICATE The undersigned, Arthur F. Prochaska, Jr., Mayor of the UNTIED CITY OF YORKVILLE, hereby certifies that I am the presiding officer of the IJNTI'ED CITY OF YORKVILLE, and as such presiding officer, I hereby certify that the Tax Ordinance, a copy of which is appended hereto, was adopted pursuant to, and in all respects in compliance with, the provisions of Section 4-7 of the so-called "The Truth in Taxation Act". Date this 17th day of December, 2002. Arthur F. Prochaska, Jr., Mayor Page 6 of 9 CERTIFICATE The undersigned, JACQUELYN MILSCHEWSKI, City Clerk of the UNITED CITY OF YORKVILLE, hereby certifies that an announcement was made at a regular City Committee of the Whole meeting of the UNITED CITY OFYORKVILLE, that the 2002-2003 Tax Levy would be $1,476,592.00, a sum in excess of 105% of the tax levy extended by the County of Kendall Clerk; said disclosure having been made in compliance with the Truth in Taxation Act, and an announcement of the tentative tax levy having been made at the November 19, 2002, City Committee of the Whole meeting; that said Levy was in excess of 105% of the Levy for 2002-2003. Jacquelyn Milschewski, City Clerk Page 7 of 9 STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) I, JACQUELYN MILSCHEWSKI, City Clerk in and for the UNITED CITY OF YORKVILLE, hereby certify the foregoing to be a true, perfect and correct copy of the Ordinance passed by the City Council at a regular meeting of the City Council on December 17, 2002. TESTIMONY WHEREOF, I have hereunto set my hand and seal this 17th day of December, 2002. Jacquelyn Milschewski, City Clerk Page 8 of 9 TRUTH IN TAXATION CERTIFICATE OF COMPLIANCE I, the undersigned, hereby certify that I am the presiding officer of the UNI l'ED CITY OF YORKVILLE and as such presiding officer I certify that the Levy Ordinance, a copy of which is attached, was adopted pursuant to, and in all respects in compliance with the provisions of Section 4 through 7 of the "Truth in Taxation Act". The notice and hearing requirements of Section 6 of the Act are applicable. This certificate applies to the 2002-2003 Tax Levy. Date: December 17, 2002. Presiding Officer: Arthur F. Prochaska, Jr. Mayor Page 9 of 9 03/21/2003 14 23 FAX 630 553 5764 DANIEL J KRAMER Z002/006 STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) ORDINANCE 2003- AN ORDINANCE AMENDING TITLE 10,CHAPTER 7 ARTICLE A, SECTION 6 OF THE YORKVILLE CITY CODE (0 Office District Amendment) WHEREAS, THE UNITED CITY OF YORKVILLE, after careful consideration by the Mayor and City Council,has determined it necessary to classify,regulate and restrict the maximum building height of buildings or structures within the City of Yorkville; WHEREAS, THE UNITED CITY OF YORKVILLE, after careful consideration by the Mayor and City Council,has determined that in order to create architectural and aesthetic diversity within the community the maximum buildings or structures in the 0 Office District shall be increased, WHEREAS, THE UNITED CITY YORKVILLE,after careful consideration by the Mayor and City Council,has determined that it is in the best interests of the community to amend the Title 10, Chapter 7, Article A, Section 6 of the Yorkville City Code to change the maximum building height in the 0 Office District from twenty-five feet(25')or two(2)stories to thirty-five feet(35')or three stories; NOW THEREFORE BE IT ORDAINED BY THE UNITED CITY OF YORKVILLE; 1. That Title 10, Chapter 7, Article A, Section 6 (Maximum Building Height) off the Yorkville City Code is hereby amended to allow the following: 03/21/2003 14 .23 FAX 630 553 5764 DANIEL J. KRAMER 1003/006 "No building or structure shall be erected or altered to exceed a maximum height of thirty-five(35")or three stories," 2. In all other respects Title 10 of the Yorkville City Code shall remain in full force and effect. 3. That if a conflict shall arise with respect to the Code of this Amendment,this Amendment shall control. REPEALER: All ordinances or parts of ordinances conflicting with any of the provisions of this ordinance shall be and the same are hereby repealed. SEVERABILITY: If any section, subsection, sentence, clause,phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. EFFECTIVE DATE: This ordinance shall be in effect from and after its passage, approval and publication in pamphlet form as provided by law. IN WITNESS WHEREOF,this Ordinance has been enacted this day of 2003. PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me,as Mayor of the United City of Yorkville,Kendall County,Illinois,this day of , A.D. 2003. 03/21/2003 14 24 FAX 630 553 5764 DANIEL J. KRAMER I2004/006 MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County,Illinois this day of , A.D. 2003. Attest: CITY CLERK This Document Prepared by: Law Offices of Daniel J. Kramer 1107A South Bridge Street Yorkville, Illinois 60560 630-553-9500 03/21/2003 14: 24 FAX 630 553 5764 DANIEL J. KRAMER 12005/006 United City of Yorkville '�� County Seat of Kendall County 1.Eat Baas 800 Game Farm Road O �- to Yorkville,Illinois 60560 r1;1n'�.,"' , O Phone:830-553-4350 9 .r.." "'S Fax:630-553-7575 LSE ‘ ' MEMORANDUM DATE: March 20,2003 TO: Tony Graff, City Administrator FROM: William A. Dettme a Official • SUBJECT: Height Requirements—Office District CC: Kelly Kramer, City Attorney Section 10-7-8-6 Maximum building height in the office district is twenty-five feet (25') or two stories. In the business district, which the office zoning is part of, it is thirty-five feet (35') or three stories. It is my opinion that thirty-five feet — 3 stories, is very reasonable. BUILDING PERMIT REPORT United City of Yorkville February 2003 Types of Permits Number of Permits Issued SFD 2-Family Multiple-Family le- FamilY Commercial Industrial Miscellaneous Total Construction Cost February 2003 36 20 0 0 0 0 16 $3,350,501.00 Calendar Year 2003 72 42 0 0 1 0 27 $9,856,470.00 Fiscal Year 20021 2 637 233 4 2 30 1 367 $49,591,559.00 January 2002 43 20 0 0 5 0 18 $4,501,948.00 Calendar Year 2002 2 77 35 2 0 10 0 30 $8,345,648.00 Fiscal Year 20013 4 5 436 168 9 3 27 2 225 $51,426,567.00 January 2001 20 6 1 0 0 0 13 $2,221,968.00 Calendar Year 2001 36 14 1 1 0 0 20 $3,565,668.00 Fiscal Year 2000 6 7 262 114 3 1 5 0 154 $23,934,000.00 January 2000 15 6 0 0 0 0 9 $788,888.00 Calendar Year 2000 24 8 0 0 0 0 16 $1,060,088.00 Fiscal Year 1999 8 187 67 4 1 8 0 130 $16,242,799.00 January 1999 16 7 1 0 0 0 8 $1,291,529.00 Calendar Year 1999 20 9 1 0 0 0 10 $1,658,128.00 Fiscal Year 1998 187 34 2 0 3 1 135 $17,510,552.00 1 The SFD permit issued in August as Y-2002-579 was voided and reissued as Y-2002-691 in October. To maintain a correct count,it shall remain on the August 2002 count 2 Permit Numbers Y-2002-034, Y-2002-467,and Y-2002-579 were voided,thus only 806 of 809 assigned permit numbers were actually issued 3 Permit Number 01490 was voided,thus only 583 of 585 assigned permit numbers were actually used Also,Permit Number 01478 was for 4 Attached SFDs(Townhomes);reissued as Permits 01478A,B,C,and D. Also,Permit Number 01480 was for 6 Attached SFDs;reissued as Permits 01480A,B,C,D,E,and F. Permit Number 01385 was for 6 Attached SFDs;reissued as Permits 01385A,B,C,D,E,and F. 3 Permit Number 01259 was for 4 Attached SFDs;reissued as Permits 01259A,B,C,and D. 6 Permits Number 00122,00189 and 00262 were each for 6 Attached SFDs. 7 Permit Number 00101 was voided,thus only 233 of 234 assigned permit numbers were actually/issued 8 Permit Number 99080 was for 5 Attached SFDs. UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer �e t3 zF Subject: Sewer Rate Study—Deuchler Proposal Date: March 12, 2003 Attached find one copy of a proposal from Walter E. Deuchler Associates to perform a rate study for our sanitary system. The proposal is for an estimated amount of$20,000. Recently we have been discussing our sewer tap-on and monthly maintenance fees, and whether they are appropriate and justifiable. The last adjustments were made in the late 1990's. With all the new growth projected for the city and the associated costs that come with it, now is a good time to re-visit this issue. Deuchler is a good choice for performing this study. They know our sanitary system, and can accurately estimate future maintenance costs. Please place this item on the March 24, 2003 Public Works Committee agenda for consideration. 11/3) (> l \ v\ Cc: Traci Pleckham, Director of Finance WALTER E. DEUCHLER ASSOCIATES INC. Consulting Engineers 230 WOODLAWN AVENUE • TELEPHONE (630)897-4651 • FAX (630) 897-5696 AURORA, ILLINOIS 60506 March 10, 2003 Mr. Joe Wywrot City Engineer City of Yorkville 800 Game Farm Road Yorkville, IL 60560 • RE: Sewer Connection and Sewer Maintenance Fees Proposal to Review Fees Charged by City Dear Joe: It is our understanding that the City of Yorkville wishes to review and update its fees regarding sanitary sewer connection and maintenance charges. We are pleased to provide you with this Proposal which will evaluate the following: a) The basic user charge levied against all users in order for the City to recover the costs of operation, maintenance and replacement of the existing sanitary sewers,based on the annual water usage of the users. b) The current debt service charge, assigned to residential and non-residential users of the sanitary sewer system. c) The connection fees charged by the City to hook up residential and multi-family dwellings and non- residential properties to the City's sanitary sewer system. These services will be performed on a time and material basis, based upon actual work completed. We recommend that a budget of$20,000.00 be established for the completion of this work. We will monitor the actual cost of the project, and will notify the City if such monitoring indicates possible costs in excess of the suggested budgeted amount. The work covered by this proposal will be performed in accordance with the Walter E. Deuchler Associates, Inc. "General Terms and Conditions", attached herewith. • Water Works and Sewerage • Buildings and Structures • Design and Construction • Streets and Street Lighting • Investigations and Reports • Project Financing Mr. Joe Wywrot City of Yorkvillle March 10, 2003 Page 2 We appreciate this opportunity to serve you and ask that you contact our office if you have any questions regarding this proposal Very truly yours, WALTER E. OEUCHLER ASSOCIATES, INC. . 14t. . Philippe . Moreau, P.E. PFM/mw Encl. cc: Tony Graff, City Administrator, City of Yorkvillle Your execution and return of one(1) copy of this correspondence will serve as our"Notice to Proceed" on your behalf. We anticipate completion of this work within 40 working days of receipt of the "Notice to Proceed". Accepted and approved by (Printed Name) (Title) this day of , 2003. WALTER E. DEUCHLER ASSOCIATES, INC. GENERAL TERMS AND CONDITIONS (Revised January 1, 2003) PROFESSIONAL RESPONSIBILITY. Walter E. Deuchler Associates, Inc. (Engineer) is an engineering consulting firm, which performs engineering, land surveying and environmental consulting services(Project)consistent with skill and care ordinarily exercised by other professional consultants under similar circumstances at the time services are performed, subject to limitations established by Client as to degree of care,time or expense to be incurred or other limitations of this Agreement. No other representation, warranty or guaranty, expressed or implied, is included in or intended by Engineer's services, proposals, agreements, or reports. Engineer may use the services of subconsultants when, in Engineer's sole opinion, it is appropriate and customary to do so. Such subconsultants and entities include, but are not limited to, drillers, contractors, specialized consultants, and testing laboratories. BILLING AND PAYMENT. Invoices will be submitted monthly and shall be due and payable on receipt. Interest at the rate of one and one-half percent (1.5%) per month, but not exceeding the maximum rate allowable by law, shall be payable on any amounts that are due but unpaid within thirty (30) days from receipt of invoice,payment to be applied first to accrued late payment charges and then to the principal unpaid amount. Engineer may, at his option,withhold delivery of reports, services or other data pending receipt of payment from services rendered,in the event that the Client fails to pay Engineer for services rendered. Client agrees to pay reasonable legal fees and other related expenses incurred by Engineer in collecting its compensation for those services from Client. DISPUTE RESOLUTION. In an effort to resolve any conflicts that arise during the performance of the project or following the completion of the project, Client and Engineer agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. Client and Engineer further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors,subconsultants,suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. COST OPINIONS. Since Engineer has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor(s)' methods of determining prices, or over competitive bidding or market conditions, Engineer's opinions of probable total project costs and construction cost provided for herein are to be made on the basis of Engineer's experience and qualifications and represent Engineer's best judgement as an experienced and qualified professional Engineer familiar with the construction industry; but Engineer cannot and does not guarantee that proposals, bids or actual total project or construction costs will not vary from opinions of probable cost prepared by Engineer. ELECTRONIC MEDIA. If Engineer is required to deliver any services required hereunder in the form of electronic encoded media, the printed representation of such media furnished by the Engineer shall be the official record of Engineer's service. Client shall have a right to rely only on January I,2003 Page 1 of 3 such printed representation in connection with any subsequent modification of such electronic media and agrees to indemnify, defend and hold Engineer harmless from any and all costs and expenses, including attorneys' fees, from claims which arise out of modification of such electronic media or printed representation by or on behalf of Client without Engineer's consent. CONTRACTOR'S INSURANCE. Client will require Contractors responsible for construction to purchase insurance to cover claims and expenses, including costs of defense, asserted against Engineer, its agents, employees and consultants for bodily injury, sickness,disease or death caused by any negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts any of them may be liable. Such insurance shall state that:"The coverage afforded the additional insureds shall be primary and non-contributory insurance for the additional insured with respect to claims arising out of operations performed by or on behalf of the contractor. If the additional insureds have other insurance which is applicable to the loss,such other insurance shall be on an excess or contingent basis. The amount of the company's liability under this insurance policy shall not be reduced by the existence of such other insurance." CORPORATE ENTITY. The Client acknowledges that the Engineer is a corporation and agrees that any claim made by the Client arising out of any act or omission of any director, officer or employee of the Engineer,in the execution or performance of this Agreement shall be made against the Engineer and not against such director, officer or employee. SUCCESSORS AND ASSIGNS. The Client and the Engineer each binds himself and his partners, successors, executors, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this Agreement;except as above,neither the Client nor the Engineer shall assign,sublet or transfer his interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any office or agent of any public body which may be a party hereto,nor shall it be construed as giving any right or benefits hereunder to anyone other than the Client and the Engineer. DOCUMENT OWNERSHIP. All Reports, Drawings, Specifications, other documents, and magnetic media prepared or furnished by the Engineer pursuant to this Agreement are instruments of service in respect to the Project, and the Engineer shall retain ownership of said documents and magnetic media including the right of reuse by and at the discretion of the Engineer whether or not the Project is completed. The Client may retain copies, including reproducible copies, of the Engineer's documents and magnetic media for information and reference in connection with the use and occupancy of the Project by the Client and others; however, the Engineer's documents and magnetic media are not intended or represented to be suitable for reuse by the Client or others on additions or extensions of the project, or on any other Project. Any such reuse without written permission and verification or adaption by the Engineer for the specific purpose intended will be at the Client's sole risk and without liability or legal exposure to the Engineer. The Client shall indemnify and hold harmless the Engineer from all claims, damages, losses and expenses including attorneys' fees arising out of or resulting therefrom. Any furnishing of additional copies and verification or adaptation of the Engineer's comments and magnetic media will entitle the Engineer to claim and receive additional compensation from the Client. LIMITATION OF LIABILITY. That the Client agrees to limit the Engineer's liability to the Client on the project arising from the Engineer's professional acts, errors, or omissions or breach of January 1,2003 Page 2 of 3 contract or other cause of action, such that the total aggregate liability of the Engineer to all those named shall not exceed $50,000 or the fee for the services rendered for this project whichever is greater, and the Client hereby releases the Engineer from any liability above such amount. ATTORNEY FEES. In the event that the Client shall bring any suit, cause of action or counterclaim against the Engineer, to the extent that the Engineer shall prevail, the party initiating such action shall pay to the Engineer the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the Engineer indemnify any other party for the consequences of that party's negligence, including failure to follow the Engineer's recommendations. If Engineer is requested to respond to any mandatory orders for the production of documents or witnesses on Client's behalf regarding work performed by Engineer, Client agrees to pay all costs and expenses incurred by Engineer not reimbursed by others in responding to such order,including attorneys fees,staff time at current billing rates and reproduction expenses. INDEMNIFICATION. The Engineer carries worker's compensation and employer's liability insurance and has coverage under public liability and property damage insurance policies. Certificates for all such policies of insurance will be provided to Client upon request. Within the limits and conditions of such insurance,Engineer agrees to indemnify and save Client harmless from and against any loss, damage, injury or liability arising from any negligent acts of Engineer, its employees,agents,subcontractors and their employees and agents. Engineer shall not be responsible for any loss, damage or liability beyond the amounts, limited and conditions of such insurance. Engineer shall not be responsible for any loss, damage or liability arising from any acts by Client, its agents, staff, consultants employed by others, or other third parties who are not employees of Engineer. RESPONSIBLE OF CHARGE. The Engineer shall not have control over or charge of and shall not be responsible for construction means, methods, techniques or procedures, or for safety precautions and programs in connection with the Work. The Engineer is not responsible for the Contractor's failure to carry out work in accordance with the Construction Documents or the Project schedule and shall not have control over or charge of acts or omissions of the Contractors, their agents or employees,or any other person performing portions of the Work. The Engineer shall have authority to recommend to the Client rejection of the Work which does not conform to the Construction Documents. Neither this authority nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty of responsibility of the Engineer to the Contractors, suppliers, agents, employees or other persons performing portions of the Work. AGENT OR REPRESENTATIVE. The Engineer's agent may perform the function of Agent or Representative of the Client,during the performance of the Project. The Engineer may be required to enter private properties and private premises to perform the work identified in the Project. The Owner agrees to indemnify, defend and hold harmless the Engineer from any claim, suit, liability, damage, injury, cost or expense, including attorney fees,arising out of Engineer's entry into private properties and private premises, unless resulting from Engineer's negligence or wrongful conduct or as provided by law. GENERAL. Any provisions of these Terms and Conditions held in violation of any law shall be deemed stricken and all remaining provisions shall remain binding on the parties. January I,2003 Page 3 of 3 / e CITY OF YORKVILLE 'J '''' WATER DEPARTMENT REPORT � ! MONTH February , 2003 WELLS WELL DEPTH PUMP DEPTH WATER ABOVE THIS MONTH'S PUMPAGE NO. (FEET) (FEET) PUMP (FEET) (MILLION GALLONS) 3 1335 456 183 9.500 4 1393 450 161 11.469 TOTAL 20.969 CURRENT MONTH'S PUMPAGE IS 2,525,000 GALLONS MORE THAN LAST MONTH E LESS 1,7 8,O0OGALLONS ® MORE THAN THIS MONTH LAST YEAR ❑ LESS DAILY AVERAGE PUMPED: 749,000 GALLONS DAILY MAXIMUM PUMPED: 861,000 GALLONS DAILY AVERAGE PER CAPITA USE: 110 GALLONS ! WATER TREATMENT' CHLORINE FED: 265 LBS. CALCULATED CONCENTRATION: 1.5 MG/L FLUORIDE FED: 322.5LB5. CALCULATED CONCENTRATION: 0.33MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 9 SAMPLES TAKEN 1.5 SATISFACTORY UNSATISFACTORY (EXPLAIN FLUORIDE : 2 SAMPLE(S) TAKEN CONCENTRATION : 1. 1 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 4 NUMBER OF LEAKS OR BREAKS REPAIRED : 5 NEW CUSTOMERS RESIDENTIAL 28 COMMERCIAL INDUSTRIAL/GOVERNMENTAL COMMENTS 3 Watermain Breaks ( W. Kendall , Strawberry Ln. , Walter St. ) Aprox. 215,000 Gallons loss . All work finished at wells, per I.E.P.A. inspection UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: River's Edge - Phase 1 Letter of Credit Reduction No. 2 Date: February 19, 2003 Attached find a request from S & K Development to reduce the letter of credit amount for the River's Edge subdivision. I have reviewed the request and concur with the most of their estimated work completed to date. There are some items that are not complete to the extent requested, such as parkway trees and prairie landscaping. We have also recently changed our policy to allow reductions to 15% of the engineer's estimate of cost for substantially complete work. Based on the work completed to date, I recommend that the letter of credit amount for River's Edge subdivision be reduced by $2,357,149,98. A summary of the letter of credit status is as follows: Original LOC Amount: $4,590,529.31 Less previous reductions: $1,199,975.28 Less this reduction: $2,357,149.98 Amount remaining in LOC: $1,033,404.05 Please place this item on the Public Works Committee agenda of March 24, 2003 for consideration. Cc: Carol Ultsch, S&K Development, LLC 14-Mar-03 Letter of Credit/Bond Reduction Subdivision: River's Edge - Unit 1 Reduction No. 2 LOC/Bond LOC/Bond Approved Original amount Substantially complete Amount to remain Substantially complete Amount to remain Item Enq. Est. for LOC/Bond prior to Red. No.1 after Red. No.1 prior to Red. No.2 after Red. No.2 Earthwork $704,000.00 $774,400.00 $679,000.00 $197,250.00 $704,000.00 $105,600.00 San. Sewer $897,911.85 $987,703.04 $333,801.90 $703,971.42 $897,911.85 $134,686.78 Watermain $559,380.95 $615,319.05 $226,968.75 $422,395.61 $559,380.95 $83,907.14 Storm Sewer $444,499.65 $488,949.62 $97,635.00 $405,959.87 $444,499.65 $66,674.95 Pavement $749,073.57 $823,980.93 $66,458.13 $767,491.52 $484,941.66 $363,286.35 Miscellaneous $818,342.45 $900,176.70 $7,871.85 $893,485.62 $653,608.28 $279,248.83 Totals $4,173,208.47 $4,590,529.32 $1,411,735.63 $3,390,554.03 $3,744,342.39 $1,033,404.05 Notes: 1) LOC/Bond amt.to be 15% of substantially completed items plus 110% of uncompleted items. S & K Development, L.L. C. Post Office Box 307, Wheaton, Illinois 60189 • (630)462-7907/FAX(630)462-9011 February 24, 2003 Joe Wywrot City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Request for Letter of Credit Reduction#2, River's Edge Subdivision Dear Joe; Enclosed is our request for a reduction of the "Letter of Credit" for River's Edge Subdivision,Phase One. This is our request for a second reduction,which is in the amount of two million fifty-four thousand three hundred ninety-two and no/100ths ($2,054,392.00) dollars. If you have any questions or comments, please contact the undersigned. Sincerely, S & K Development, LLC 002-cai-(2_ arol M. Ultsch enclosure Request for Reduction of Letter of Credit Fox River Estates Phase 1 -Yor ye,Illinois January 23,2003 • - •• ' . I .• a C Prepared By:S&K Development,LLC 586 Kelly Avenue 586 Kelly Avenue Yorkville,Illinois 60560 Yorkville,Illinois 60560 (630)553-3024 "%, Item Description of Item Quantity Unit Unit Price Cost Complete Cost to Complete Excavation 1 Topsoil Strip 1 15,000 CY $ 1.85 5 212,750.00 100% $ 0.00 2 Clay Cut 225,000 CY $ 1.85 $ 416,250.00 100% $ 0.00 3 Site Clearing 1 LS $ 50,000.00 $ 50,000.00 100% $ 0.00 - 4 Temporary Railroad Crossing I LS $ 25,000.00 $ 25,000.00 100% $ 0.00 Excavation Total $ 704,000.00 $ 0.00 CD 14- Roadway Improvements • I Fine Grading(+/-0.l") 28,916 • SY $ 0.40 $ 11,566.40 100% $ 0.00 2 Geo-textile Fabric - 28,916 SY $ 1.00 $ 28,916.00 100% $ 0.00 3 Aggregate Base Course, 10" 6762 CY $ 18.70 $ 126,449.40 100% $ . 0.00 4 Bituminous Material Prime Coat 12,171 GAL $ 1.35 $ 16,430.85 100% $ 0.00 5 Bituminous Binder,2.5" 3,314 TON $ 28.50 $ 94,449,00 100% $ 0.00 6 Bituminous Surface,,1.5" 1989 TON $ 32.80 $ 65,239.20 0% $ 65,239.20 7 Combination Curb&Gutter,M3.12 361 LF $ 15.05 $ 5,433.05 0% $ 5,433.05 8 Combination Curb&Gutter,86.12 ' 14,734 LF $ 8.25 $ 121,555.50 100% $ 0.00 9 Clean and Tack 23,060 SY $ 0.25 $ 5,765.00 0% $ 5,765.00 10 Concrete Sidewalks 83,420 SF $ 3.00 $ 250,259.55 25% `6 187,694.66 Roadway Total $ 726,063.95 $ 264.131.91 C) K Fox Road Improvements I Aggregate Base Course,4' 51.1 CY 5 100.00 $ 5,1 1 1.1 I 100% $ 0.00 2 Prime Coat 230.0 GAL $ 2.25 $ 517.50 100% $ 0.00 3 Bituminous Base Course, I I" 200.43 TON $ 47.00 $ 9,420.48 100% $ 0.00 4 Bituminous Binder Course,2.5" 62.6 TON $ 47.00 $ 2,943.90 100% $ 0.00 5 Bituminous Surface Course, 1.5" 45.3 TON $ 55.00 $ 2,491.38 100% $ 0.00 6 Thermoplastic Pavement Marking 481 SF IS 5.25 $ 2,525.25 100% $ 0.00 Fox Road Total $ 23,009.62 $ 0.00 K %Complete Item Description of Quantity Unit Price Cost Item Unit I Bituminous Path).8" \ 1180 LF $ 10.80 $ 12,744.00 80% $ 2,548.80 K SANITARY I 8"PVC(SDR 26).(0'-12') 2541 LF $ 16.90 $ 42,942.90 100% $ 0.00 2 8"PVC(SDR 26)(12'-20') 1896 LF $ 17.80 $ 33,748.80 100 $ 0.00 3 8"PVC(SDR 21)(12'-20') 1866 LF $ 24.10 $ 44,970.60 100% $ 0.00 4 8" PVC(SDR 18)(12'-20') 85 LF $ 23.95 $ 2,035.75 100% $ 0.00 5 24" PVC(DR25,C905) 1660 LF $ 74.95 $ 124,417.00 100% $ 0.00 6 Excavate and Replace Soil I LF $ 95;375.00 $ 95,375.00 100% $ 0.00 , 7 Brush Cleaning I LS $ 3,000.00 $ 3,000.00 100% $ 0.00 8 Trench backtill(interceptor) 38 LF $ 85.90 $ 3,264.20 100% $ 0.00 9 48"Manhole(0-12') 22 EA $ 1,485.00 $ 32,670.00 100% $ 0.00 10 48"Manhole(12'-20') 20 EA $ 1,755.00 $ 35,100.00 100% $ 0.00 11 48"Manhole(20'+) 2 EA $ 5,790.00 $ 11,580.00 100% $ 0.00 12 60"Drop Manhole(12'-20') 1 EA $ 3,990.00 $ 3,990.00 100% $ 0.00 13 60" Drop Manhole(20'+) 1 EA $ 3,500.00 $ 3,500.00 100% $ 0.00 14 60"Manhole(20+) 1 EA $ 3,500.00 $ 3,500.00 100% $ 0.00 15 6"Service(Short) 55 EA $ 375.00 $ 20,625.00 100% •$ 0.00 16 6"Service(Long with TBF) 57 EA $ 1,185.00 $ 67,545.00 100% $ 0.00 17 6" Forcemain(D.I.P.CL52) 6568 LF $ 16.70 $ 109,685.60 100 $ 0.00 I8 Cleanout Manhole 3 EA $ 4,250.00 $ 12,750.00 100% $ 0.00 19 Air Release Valve Sc Vault 1 EA $ 4,790.00 $ 4,790-.00 100% $ 0.00 20 20"Steel Casing-Jack and Bore 150 LF $ 185.00 $ 27,750.00 100% $ 0.00 21 Connect to Interceptor Manhole 2 EA $ 2,490.00 $ 4,980.00 _ I00% $ 0.00 22 Trench Backfill(0-12')(CA-6') 320 LF $ 18.90 $ 6,048.00 100% $ 0.00 23 Trench Backtill(12'-20')(CA-6') 360 LF $ 32.90 $ I I,844.00 100% $ 0.00 24 Lift Station and Controls 1 LS $ 148,000.00 $ 148,000.00 100% $ 0.00 25 Lift Station Building I LS $ 16,800.00 $ 16,800.00 100% $ 0.00 26 Lift Station Generator I LS $ 27,000.00 $ 27,000.00 100'% `6 0.00 Sanitary Total $ 897,91 1.85 $ 0.00D�` 2 'Vii Complete Item Description of Quantity Unit Price Cost Item Unit WATER MAIN I 6"D.I.W.M.(CL52)with encasement 13 LF 5 17.90 5 322.20 100% $ 0.00 2 8"D.LW.NI.(CL52)with encasement 9815 LF $ 18.35 $ 180,105.25 100% $ 0.00 3 Fire Hydrant 36 EA $ 1,800.00 5 64,800.00 100% 5 0.00 4 3"Valve and Vault 0 EA $ 1,500.00 5 0.00 100% $ 0.00 5 3"Valve and Box 32 EA $ 890.00 5 28,480.00 100% $ 0.00 6 12" Valve and Vault 3 EA $ 2,090.00 5 6,270.00 100% 5 0.00 7 I"Service(Short) 56 EA $ 290.00 $ 16,240.00 100% 5 0.00 8 I"Service(Long with TBF) 57 EA $ 685.00 $ 39,045.00 100% 5 0.00 9 16"Steel Casing-.lack and Bore 245 LF $ 185.00 $ 45,325.00 100% $ 0.00 10 Trench Backfill(CA-6') 625 LF 5 10.50 $ 6,562.50 100% $ 0.00 Water Main Total $ 387,149.95 5 0.00 o\‹. OFF SITE WATER MAIN I 6"D.i.w.m.(C152)with Encasement 180 LF $ 17.90 $ 3,222.00 100% $ 0.00 2 12"d.i.w.m.(c152)with Encasement 4070 LF $ 33.35 $ 135,734.50 100% $ 0.00 3 12"Valve and Vault 5 EA $ 2,090.00 5 10,450.00 100% $ 0.00 4 . Fire Hydrant 9 EA $ 1,800.00 $ 16,200.00 100% $ 0.00 5 20"steel Casing-Jack and Bore 25 LF $ 215.00 $ 5,375.00 100% $ 0.00 6. Trench Backfill(CA-6) 119 LF $ 10.50 $ 1,249.50 100% $ 0.00 Off Site Water $ 172,231.00 $ 0.00 0 vc Main Total STORM SEWER I 8"A.D.S. 31 LF $ 15.00 $ 485.00 100% $ 0.00 2 10"A.D.S. 82 LF 5 13.00 $ 1,476.00 100% $ 0.00 3 10" RCP(CL V) 17 LF 5 12.00 $ 204.00 100'S, $ 0.00 4 10"PVC(SDRIS) 157 LF $ 18.00 5 2,826.00 100% 5 0.00 5 12"A.D.S. 1304 LF $ 14.50 5 20,213.00 100% $ 0.00 6 12" RCP(CL V) 2924 LF 5 16.00 $ 46,734.00 100% 5 0.00 7 12"PVC' 20 LF $ 20.00 $ 400.00 100% 5 0.00 8 15"A.D.S. 441 LF $ 22.00 $ 9,702.00 100% 5 0.00 3 i Item Description of Item Quantity Unit Unit Price Cost Complete Cost to Complete 9 15" RCP(CL IV) 1313 LF $ 17.75 $ 23,305.75 100% $ 0.00 10 18"A.D.S. 35 LF $ 25.00 $ 875.00 100% $ 0.00 I I 18" RCP(CL Ill) 855 LF $ 20.00 $ 17,100.00 100% $ 0.00 12 18"PVC 138 LF $ 25.00 $ 3,450.00 100% $ 0.00 13 21"A.D.S. 196 LF $ 27.00 $ 5,292.00 100% $ 0.00 14 21" RCP(CL III) 757 LF $ 23.00 $ 17,41 1.00 100% $ 0.00 15 24" RCP(CL III) 112 LF $ 38.00 $ 4,258.00 100°/, $ 0.00 16 27"A.D.S. 150 LF $ 29.00 $ 4,350.00 100% $ 0.00 17 27" RCP(CL III) 220 LF $ 32.75 $ 7,205.00 100% $ 0.00 13 30"A.D.S. 112 LF $ 30.70 $ 3,438.40 100% $ 0.00 19 30" RCP(CL III) 985 LF $ 34.00 $ 33,490.00 100% $ 0.00 20 36"A.D.S. 378 LF $ 34.50 $ 13,041.00 100% $ • 0.00 21 38" RCP(CL III) 800 LF $ 42.00 $ 33,600.00 100% $ 0.00 22 24" Inlet 43 EA $ 660.00 $ 28,380.00 100'Yo $ 0.00 23 36"Manhole 3 EA $ 720.00 $ 2,160.00 100% $ 0.00 24 36"Catch Basin 38 EA $ 795.00 $ 30,210.00 100% $ 0.00 25 48" Inlet 5 EA $ 820.00 $ 4,100.00 100% $ 0.00 26 48"Catch Basin 5 EA $ .945.00 $ 5,670.00 100% $ 0.00 27 48"Manhole 3 EA $ 935.00 $ 2,805.00 100% $ 0.00 28 60" Manhole 43 EA $ 1,120.00 $ 48,160.00 100% $ 0.00 29 72"Manhole 2 EA $ 2,100.00 $ 4,200.00 100% $ 0.00 30 8"FES A.D.S. I EA $ 120.00 $ 120.00 100% $ 0.00 31 10" FES A.D.S. 4 EA $ 120.00 , $ 480.00 100% $ 0.00 32 10" FES RCP I EA $ 550.00 $ 550.00 100% $ 0.00 33 12" FES A.D.S. 2 EA $ 130.00 $ 260.00 100% $ 0.00 34 12" FES RCP with Riprap 4 EA $ 550.00 $ 2,200.00 100% $ 0.00 35 15" FES w/Grate ADS w/Grate& I EA 5 130.00 $ 130.00 I 00"/ii $ 0.00 Riprap 36 18" FES w/Grate RCP w/Grate&Riprap I EA, $ 650.00 $ 650.00 100% $ 0.00 37 18" FES w/Grate ADS w/Grate& I EA $ 150.00 $ 150.00 100% $ 0.00 Riprap 33 21" FES w/Grate ADS w/Grate& I EA $ 150.00 $ I50.00 100% $ 0.00 Riprap 39 30" FES ,v/Grate ADS w/Grate& I EA $ 170.00 $ 170.00 100% $ 0.00 Riprap 4 %. Item Description of Item Quantity Unit Unit Price Cost Complete Cost to Complete 40 38"FES w/Grate ADS w/Grate& 3 EA $ 200.00 $ 600.00 100% $ 0.00 Riprap 41 Trench Backfill(CA-6) 1682 LF $ 7.75 $ 13,035.50 100% $ 0.00 42 24"Steel Casing Augered 97 LF $ 225.00 $ 21,825.00 100% $ 0.00 43 27"Steel Casing Augered 115 LF $ 265.00 $ 30,475.00 • 100% $ 0.00 Storm Sewer Total $ 444,499.65 $0.00 a k (( STREET TREE& R.O.W. C w.;5(,a.1\",.t-,_) PLANTING SHADE TREES 1 Autumn Blaze Maple,3"cal. 68 EA $ 400.00 $ 27,200.00 ' % $ ,800.07 ` / 2 Common Hackberry,3"cal. 52 EA $ 400.00 $ 20,800.00 % $ '200.10 Y 3 Marshall Ash,3"cal. 35 EA $ 400.00 $ 14,000.00 Z�_'r. % $ 3,.00 00 4 Summit Ash,3"cal. 42 EA $ 400.00 5 16,800.00 d,,\\ % $ 4,217.00 5 Skyline Honeylocust,3"cal. 59 EA $ 400.00 $ 23,600.00 . .% $ 5,91.1.00 6 Red Oak,3"cal. 61 EA $ 450.00 $ 27,450.00 %. $ 6,'6..50 7 Redmond Linden,3"cal. 31 EA $ 400.00 $ 12,400.00 ''% $ 3 100.10 8 Greenspire Linden,3"cal. 49 EA $ 400.00 $ 19,600.00 '% $ ',900.11 ORNAMENTAL TREES 1 Apple Serviceberry,6'tall 18 EA $ 250.00 $ 4,500.00 75% $ 1,125.00 DECIDUOUS SHRUBS I Northern Burgundy Viburnum,24"tall 13 EA $ 35.00 $ 455.00 75% $ 113.75 NIISC. MATERIALS I Sod-R.O.W.,Outside of Lots,S.Y. 3390 SY $' 2.50 $ 8,475.00 75% $ 2,118.75 2 Seed Fox Road,R.O.W.,Acre I AC $ 3,000.00 $ 3,000.00 75% $ 750.00 Seed also disturbed area of east R.O.W. 3 Mulch,C.Y. 45 'CY $ 38.00 $ 1,710.00 75% $ 427.50 Street/ROW Total $ 4317696700 $ 32,922.50 1-7`t. ct'l v COMMON AREA PLANTING SHADE TREES I Emerald Lustre Norway Maple,3"cal. 12 EA $ 400.00 $ 4,800.00 100% $ 0.00 2 Skyline Honeylocust.3"cal. 12 EA $400.00 $ 4,800.00 100% $ 0.00 3 Greenspire Linden,3"cal. 10 EA $ 400.00 $ 4,000.00 100% $ 0.00 5 .6 Item Description of Item Quantity Unit Unit Price Cost Complete Cost to Complete ORNAMENTAL TREES I Apple Serviceberry,6'tall 6 EA $ 200.00 $ 1,200.00 75% $ 300.00 1 2 River Birch,6'tall I 1 EA $ 190.00 $ 2,090.00 75% $ 522.50 3 Prairietire Crabapple,6'tall I EA $ 175.00 $ 175.00 100% $ 0.00 EVERGREEN TREES I Austrian Pine,6'tall 13 EA 5 300.00 $ 3,900.00 100% $ 0.00 2 Austrian Pine,6'tall 6 EA $ 375.00 $ 2,250.00 100% $ 0.00 3 Green Colorado Spruce,6'tall 20 EA $ 300.00 $ 6,000.00 100%, $ 0.00 4 Green Colorado Spruce,8'tall 10 EA $ 375.00 $ 3,750.00 100% $ 0.00 5 Douglas Fir,6'tall 6 EA $ 300.00 $ 1,800.00 100% $ 0.00 6 Douglas Fir,S'tall 2 EA $ 375.00 $ 750.00 100% $ 0.00 DECIDUOUS SHRUBS I Brilliant Red Chokeberry,24"tall 74 EA $ 35.00 $ 2,590.00 90% $ 259.00 2 Bailey's Redtwig Dogwood,24"tall 64 EA $ 35.00 $ 2,240.00 90% $ 224.00 3 Nearly Wild Rose,24"tall 34 EA $ 30.00 $ 1,020.00 90% $ 102.00 4 Anthony Waterer Spirea,24"tall 7 EA $• 30.00 $ 210.00 90% $ 21.00 5 Northern Burgundy Viburnum,24"tall 84 EA $ 35.00 $ 2,940.00 90% $ 294.00 EVERGREEN SHRUBS I .Green Sargent Juniper,24"wide 8 EA $ 35.00 $ 280.00 100% $ 0.00 ORNAMENTAL GRASSES AND PERENNIALS I Goldstrum Black-Eyed Susan, 1 gal. 48 EA $ 10.00 $ 480.00 75% $ 120.00 2 Maiden Grass,2 gal. 12 EA $ 15.00 $ 180.00 75% $ 45.00 • NIISC. MATERIALS 1 Lawn Seed-Mix A,Acre 3.5 AC $ 3,000.00 $ 10,500.00 50% $ 5,250.00 2 Temporary Seed-Mix C 3.4 AC $ 1,500.00 $ 5,100.00 50% $ 2,550.00 3 Wet Meadow Seed-Mix D,Acre 0.1 AC $ 3,500.00 $ 350.00 U/=-50'7il $ --1.-3441) 4-215 4 Upland Prairie Seed-Mix E,Acre 1.9 AC $ 3,500.00 $ 6,650.00 0-1-460,17-" $ 6b5o 5 Detention Seed-Mix B,Acre 2.4 AC $ 3,000.00 $ 7,200.00 50% $ 3,600.00 6 11 �1 Item Description or Item Quantity Unit Unit('rice Cost Complete Cost to Complete �,,,Sce«<.,,,,�)6 Erosion Control Blanket 13,425 AC $ 1.15 $ 15,438.75 50% 5 7,719.37 47 Mulch,C.Y. 50 CY 5 38.00 5 1,900.00 50% $ 950.00 Common Area $92,573.75 $25,456.87 Total EROSION CONTROL MEASURES I Silt Fencing 11662 LF $ 1.35 $ 15,743.70 100% $ 0.00 2 Temporary and Permanent Seeding 3 AC $ 3,000.00 $ 9,000.00 90% $ 900.00 w/fertilizer 3 Outlet Rock Rip Rap(20 SY/Outlet) 220 SY $ 10.80 5 2,376.00 100% $ 0.00 4 Stabilized Construction Entrance I EA $ 1,080.00 $ 1,080.00 100% $ 0.00 5 Straw Bale Structures 12 EA 100.00 1,200.00 100% 5 $ $ 0.00 6 Woody Plants(cluster) 24 EA 5 550,00 $ 13,200.00 100°/, $ 0.00 7 Prairie Seed 4.3 AC $ 1,000.00 $ 4,300.00 0% 5 4,300.00 Erosion Control $ 46,899.70 $ 5,200.00 Total Miscellaneous _1 Street Lights-Complete Assembly 25 EA $ 2,385.00 $ 59,625.00 100% $ - - 0.00 2 Street and Stop Signs 26 EA $ 135.00 $ 3,510.00 40% $ 2,106.00 3 Railroad Crossing&Signal Protection 1 LS $ 423,000.00 $ 423,000.00 100% $ 0.00 Miscellaneous $ 486,135.00 $ 2,106.00 Total :c.,,A 4-.,2�..j ‘0,-,2.....,, ' u aA ` l� C. 4,,( +.-i)k_,L Z) -i-e1,mss il I-11 6t9�_�- 11/5,1iz5r, `) Er,5:- C,--:f c,-) L-,. 1...i's '--, Z(: C-1-""'-) \-<Q 7 Item Description of Item Quantity Unit Unit Price Cost Complete Cost to Complete Estimated Estimated Cost of Total Completed Work Excavation("Earthwork")Total $ 704,000.00 $ 704,000.00 Roadway&Fox Road Total (Pavement) $ 749,073.57 $ 484,941.66" Sanitary Sewer Total $ 897,911.85 $ 897,911.85 Water Main &Off Site Water Main Total $ 559,380.95 $ 559,380.95 v Storm Sewer Total $ 444,499.65 $ 444,499.65 V Miscellaneous Total $ 818,342.45 $ ..49s343841(.;53 Subtotal: $4,173,208.47' $ 3,742- 60 317 3Lt 39 10% Contingency $ 417,320.•5 Original Letter of Credit $4,,90,529 2 Estimated Cost to Complete $ 3 ,54 .08 r� 10%Contingency $ 34 4,4.11 7 s� Estimated Cost of Completed Work $3,828: 7.39 Deduct 15% $ 574,300.11 New Letter of Credit $ 61,861.13 Previous Reduction $ ,199,975.2: This Reduction in Letter of Credit 2,054,392.00 C:\Documents and Settings\Carol Ultsch\My Documents\RiversEdgeLetterOfReducnonCity's Int Figures? 8 UNITED CITY OF YORKVILLE To: Tony Graff, City Administra r From: Joe Wywrot, City Engineer U `1/4 Subject: Mill & Van Emmon Watermain—IDI Highway Permit Date: March 18, 2003 Attached find a copy of a proposed resolution and IDOT Highway Permit application for our proposed watermain project on Mill Street and Van Emmon Street this coming summer. The permit is needed so we can bore a new watermain under Route 47 at Van Emmon. Please place this item on the Public Works Committee agenda of March 24, 2003. It would move on to the Committee of the Whole agenda of April 1'1, and finally to the City Council agenda of April 8th for approval. If you have any questions regarding this matter, please see me. Cc: Dan Kramer, City Attorney RESOLUTION WHEREAS, the City of Yorkville located in the county of Kendall, state of Illinois, wishes to perform a watermain installation along Illinois Route 47 which by law comes under the jurisdiction and control of the Department of Transportation of the state of Illinois, and WHEREAS, a permit from said Department is required before said work can be legally undertaken by said City of Yorkville; now THEREFORE, be it resolved by the City of Yorkville, county of Kendall, state of Illinois. FIRST: That we do hereby request from the Department of Transportation, state of Illinois, a permit authorizing the City of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans. SECOND: Upon completion of the proposed watermain installation by the contractor and acceptance by the city council, guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the Department of Transportation of the state of Illinois. Further, the city council will hold the state of Illinois harmless for any damaged that may occur to persons or property during such work. The city council will require the contractor to obtain a bond and a comprehensive general liability insurance policy in acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both policies. THIRD: That we hereby state that the proposed work is, is not, (delete one) to be performed by the employees of the City of Yorkville. FOURTH: That the proper officers of the City of Yorkville are hereby instructed and authorized to sign said permit in behalf of the City of Yorkville. I, , hereby certify the above to be a (City or Village Clerk) true copy of the resolution passed by the City Council, county of Kendall, State of Illinois. Dated this day of A.D. 20 (Signature) (CORPORATE SEAL) RESOLUTION v) , , ,.. Illinois Department of Transportation Highway Permit District Serial No. PMT019ac/L-8562 City of Yorkville (We) do Engineering Enterprises, Inc. 52 Wheeler Road (Name of Applicant) (Mailing Address) Sugar Grove IL 60554 Hereinafter termed the Applicant, (City) (State) request permission and authority to do certain work herein described on the right-of-way of the State Highway known as IL Route 47 Section From Station to Station Kendall County. The work is described in detail on the attached sketch and/or as follows: • Located at the intersection of Van Emmon and IL Route 47. Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above mentioned location, water main installation as shown on the attached plans which become a part hereof. The applicant shall notify Ray Moore, Field Technician, Phone: 815-853-4345 or the District Permit Section, Phone: 815-434-8490 twenty-four hours in advance of starting any work covered by this permit. The State right-of-way shall be left in good condition. (No advertising matter shall be placed on the State right- of-way). (SEE THE ATTACHED SPECIAL PROVISIONS) It is understood that the work authorized by this permit shall be completed within 180 days after the date this permit is approved, otherwise the permit becomes null and void. This permit is subject to the conditions and restrictions printed on the reverse side of this sheet. This permit is hereby accepted and its provisions agreed to this Day of 20 03 Witness Signed �� Applicant R��� 800 Game Farm Road 800 Game Farm Road Address Mailing Address 9 Yorkville IL Yorkville TT, City State City State SIGN AND RETURN TO: District Engineer 700 East Norris Drive, Ottawa, IL 61350 Approved this day of 20 Department of Transportation CC:Applicant (2) Field Engineer Final Inspection BY: District Engineer First: The Applicant represents all parties in interest and shall furnish material, do all work, pay all costs, and- shall in a reasonable length of time restore the damaged portions of the highway to a condition similar or equal to . that existing before the commencement of the described work, including any seeding or sodding necessary. Second: The proposed work shall be located and constructed to the satisfaction of the District Engineer or his duly authorized representative. No revisions or additions shall be made to the proposed work on the right-of-way without the written permission of the District Engineer. Third: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular and pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable requirements of Chapter 6 (Traffic Controls for Highway Construction and Maintenance Operations) of the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways and with the traffic control plan if one is required elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be furnished by the Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. Work shall be done only during daylight hours. Fourth: The work performed by the Applicant is for the bona fide purpose expressed and not for the purpose of, nor will it result in, the parking or servicing of vehicles on the highway right-of-way. Signs located on or over hanging the right-of-way shall be prohibited. Fifth: The Applicant, his successors or assigns, agrees to hold harmless the State of Illinois and its duly appointed agents and employees against any action for personal injury or property damage sustained by reason of the exercise of this permit. Sixth: The Applicant shall not trim, cut or in any way disturb any trees or shrubbery along the highway without the approval of the District Engineer or his duly authorized representative. Seventh: The State reserves the right to make such changes, additions, repairs and relocation's within its statutory limits to the facilities constructed under this permit or their appurtenances on the right-of-way as may at any time be considered necessary to permit the relocation, reconstruction, widening or maintaining of the highway and/or provide proper protection to life and property on or adjacent to the State right-of-way. However, in the event this permit is granted to construct, locate, operate and maintain utility facilities on the State right-of-way, the Applicant, upon written request by the District Engineer, shall perform such alterations or change of location of the facilities, without expense to the State, and should the Applicant fail to make satisfactory arrangements to comply with this request within a reasonable time, the State reserves the right to make such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost incurred. Eighth: This permit is effective only insofar as the Department has jurisdiction and does not presume to release the Applicant from compliance with the provisions of any existing statutes or local regulations relating to the construction of such work. Ninth: The Construction of access driveways is subject to the regulations listed in the "Policy on Permits for Access Driveways to State Highways." If, in the future, the land use of property served by an access driveway described and constructed in accordance with this permit changes so as to require a higher driveway type as defined in that policy, the owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations listed in the policy. Utility installations shall be subject to the "Policy on the Accommodation of Utilities on Right-of-Way of the Illinois State Highway System." Tenth: The Applicant affirms that the property lines shown on the attached sheet(s) are true and correct and binds and obligates himself to perform the operation in accordance with the description and attached sketch and to abide by the policy regulations. SPECIAL PROVISIONS The petitioner, their successors, or assigns, shall maintain that portion of the driveway on Stateright-of-way in such a manner satisfactory to the Department, otherwise the Department will maintain the shoulders included in the entrance driveways to the same standard that exists on adjacent shoulders, and if necessary, such areas will be restored to the original cross section and earth shoulders. All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and be promptly seeded in accordance with Standard State Specifications. Whenever any of the work under this permit involves any obstruction or hazard to the free flow of traffic in the normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the District Engineer at least 72 hours, and preferably longer, before the start of work. All traffic control shall be in accordance with the State of Illinois Manual of Uniform Traffic Control Devices and amendments thereof. It should be noted that standards and typical placement of devices shown in the Uniform Manual are minimums. Many locations may require additional or supplemental devices. The petitioner agrees to furnish the necessary barricades, lights, and flagmen for the protection of traffic. Traffic shall be maintained at all times. The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms and conditions of this permit so that a final inspection and acceptance can be made. To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions and restrictions of this permit, the applicable supplemental permit specifications and permit drawing are fully understood. If this permit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy of this highway permit, as the applicant will be responsible for the contractor's work. A copy of approved permit shall be present on job site at all times the work is in progress. The Department reserves the right to reject or accept any contractor hired by the applicant. The excavation under the pavement shall be replaced with controlled low strength material, and the pavement replaced in accordance with pavement replacement details. All excess material shall be removed from the highway right-of-way. All excavations shall be promptly backfilled, thoroughly tamped and any excess material removed from the State right-of-way (including rock exposed during backfilling operations). Mounding or crowning of backfill will not be permitted. The diameter of any bored hole shall not be more than one (1) inch larger than the outside diameter of the pipe. Boring of pipe over six (6) inches in diameter shall be accomplished with an auger and following pipe. Borings six (6) inches and under may be accomplished by either jacking or auger and following pipe method. It is the applicant's responsibility for insuring that all requirements of the Illinois Environmental Protection Agency, Division of Public Water Supplies have been satisfied. PMT019ac1L-8562 UNITED CITY OF YORKVILLE To: Tony Graff, City Administra or From: Joe Wywrot, City Engineer Subject: Country Hills Subdivision—Phase 2` Bond Reduction No. 1 Date: March 19, 2003 Attached find a request from the Country Hills developer to reduce the bond amounts for that subdivision. Country Hills has two bonds in place to guarantee completion of improvements. One bond (No. 83BCSBV9112) covers watermain, sanitary sewer, sump services, and sitework. The other bond (No. 83BCSBV9113) covers roadway and storm sewers. I have reviewed the requests and concur with the most of their estimated work completed to date. Based on the work completed to date, I recommend that Bond No. 83BCSBV9112 be reduced by a total of$589,306.35, and that Bond No. 83BCSBV9113 be reduced by a total of$616,213.99. A summary of the bond status is listed below. The amounts listed below for the original bond amounts are correct, even though they differ slightly from the amounts shown on the spreadsheet. Bond No. 83BCSBV9112 (Water, Sanitary, Sumps, Sitework) Original Bond amount: $ 958,391.00 Less previous reductions: $ 0.00 Less this reduction: $ 589,306.35 Amount remaining in Bond: $ 369,084.65 Bond No. 83BCSBV9113 (Roadway, Storm Sewer) Original Bond amount: $ 781,967.00 Less previous reductions: $ 0.00 Less this reduction: $ 616,213.99 Amount remaining in Bond: $ 165,753.01 Please place this item on the Public Works Committee agenda of March 24, 2003 for consideration. Cc: Barb Dwyer, Dennis W. Dwyer, Inc. 19-Mar-02 Letter of Credit/Bond Reduction Subdivision: Country Hills- Phase 2 Bond # 83BCSBV9112 Water, Sanitary, Sump services, Sitework Reduction No. 1 LOC/Bond Approved Original amount Substantially complete Amount to remain Item Eno. Est. for LOC/Bond prior to Red. No.1 after Red. No.1 Watermain $234,920.00 $258,412.00 $234,920.00 $35,238.00 Sanitary $165,728.00 $182,300.80 $165,728.00 $24,859.20 Sitework $435,073.00 $478,580.30 $184,131.00 $303,655.85 Sump services $35,544.00 $39,098.40 $35,544.00 $5,331.60 Totals $871,265.00 $958,391.50 $620,323.00 $369,084.65 Notes: 1) LOC/Bond amt. to be 15% of substantially completed items plus 110% of uncompleted items. 2) Sitework includes grading, erosion control, sidewalks, parkway landscaping, and streetlights Subdivision: Country Hills- Phase 2 Bond # 83BCSBV9113 Roadway, Storm Sewer Reduction No. 1 LOC/Bond Approved Original amount Substantially complete Amount to remain Item Eno. Est. for LOC/Bond prior to Red. No.1 after Red. No.1 Roadway $423,078.00 $465,385.80 $360,845.20 $122,582.86 Storm Sewer $287,801.00 $316,581.10 $287,801.00 $43,170.15 Totals $710,879.00 $781,966.90 $648,646.20 $165,753.01 Notes: 1) LOC/Bond amt. to be 15% of substantially completed items plus 110% of uncompleted items. 03/19/2003 10:23 6309619454 DW DWYER INC PAGE 01 • COUNTRY HLS sUBD:v:szoN March 19, 2003 Page 1 of 3 (Including Spreadsheet) •(Revised) United City of Yorkville 800 Game Farm Road Yorkville, I.160560 Attention: Joe Wywrot, City Engineer RE: Country Hills Subdivision Phase II - Bond Reduction Irrevocable Public Improvement Bonds • No. 83BCSBV9112 —Sump Services, Watermain, Sanitary Sewer& Other Site Improvements, No, 83BCSBV9113-Roadway Improvements Dear Joe, Please accept this letter as a formal application to the City of Yorkville for a reduction in the bond amount required for Country Hills Phase II Subdivision Improvements, • Bond No. 83BCSBV911.2: Existing Bond Amount(*Est.Cost+ 110%) $ 958,391.00 Improvements Completed to Date(*Est.Cost ) 620,323.00 Completed Work(15%) (A) 93,048.45 Balance of Work to be Completed (*Est.Cost) (B) 363,990.45 Balance of Work to be Completed (110%) (Bonded) (C) 36,399.05 New Bond Amount Requested.(A) + (B)+(C) $ 493,437.95 Bond.No. BCSBV9113: Existing Bond Amount (*Est. Cost+ 110%) $ 781,967.00 Improvements Completed to Date(Est. Cost) 650,469.00 Completed Work(15%) (A) 97,570.35 Balance of Work to be Completed *(Est. Cost) (B) 157,980.00 Balance of Work to be Completed ( 110%) (Bonded) (C) 15,798.00 New Bond Amount Requested (A) + (B) + (C) $ 271,348.35 Attached you will find a copy of the* Spreadsheet, (revision dated 031703) which was prepared by McClure Engineering, with the costs to complete the remaining improvements. Originals of the same have been mailed to you. Please process our application to be included in the next meeting. Your attention. and consideration will be appreciated. Barbara and Dennis Dwyer Managing Members-Country Hills Subdv. LLC 03/19/2003 10:08 6309619454 DW DWYER INC PAGE 03 MAR-18-2003 10 01 MCCLURE OTTAWA DIU. 815 433 5930 P.01/02 COUNTRY HILLS_pp,ASE Il IMPROV MENT5 CITY OF YORICV►LLE 9r, 8r1on D.Siam,P.E. McClure Engineering DATE: 0coDer 15,2002(RAY.5/17/031 -1 ESTIMATE OF COST TOTAL UNIT TOTAL COMP. COMP, _ ITEM w UNIT QUANT. PRICE COST QUANT, TOTAL R09Q Y IMPROVEME AOCREGATE OARS COURSE.TYPE B „TON 10.871 12.00, 128,136.00 10,878) 11))1,11,00 G0OTC'ATR.E FABRIC ID. 13.264 1.50, 27.308.00 18,264, 27,396.09 BITUMINOUS PRIME COAT,MC-50 GAL0,075 1.20 7.200,00_�C::.1 f! ,7.788;00""«5.4 6r7-Z `BITUMINOUS BINDER COURSE.CLAShI.MIX B ?ON 2,183 42.00, 90,946.00 2.163... 00,040.20 BI TUMINOU6 SURFACE COURSE,CLASS I•MI1f C.TYPE 2 TON 1.291 45.00. 08.410.00 - R 0.12 CURTI ANL)GUTTER L.F. 9.250 12,00 111,000.00 9,250 111,010,00 12"R,C,C,P.STORM SEVWR ,«_« .. FOOT 1282 22.001 27.764.00 1,282 27.7&.00 12 �STORM d5WER(SPECIAL) FOCI* 615 2200, 10,500,00 615 /0,030,00 16''R.C.C.P.STORM 9RWFR FOOT 638 27.00 14,445.00 535 14,445,00~ 15-R,C,C.P.STORM SEINER(SPECIAL) ,�FOOT 77 27,09 2,319.00 77 2079.00 16'H.C.C.P.STORM SEWER. ^« FOOT 209 50.00 9,897 209 6,007,00 L. R.C.C.P.STORM SEWER FOOT 774 }8.00, 29,412.00 774_ 20,412.00 24`R.0 C.P.STORM SEWER FOOT ( 959 40.00 39,300.00 959 M,300,00 27"T1.C.D,P.STORM SEV,R ^. „ FOOT 105 Saar)" 8.470,00 187 8,470.00 21-H.C.C.P.STORM 619'WER(SPECIAL) • FOOT 79 52.00, 4,100.00 .4 79 .4,198.00 0(Y R,C.C,P,STORM YEWERFOOT 252 OOy00 15,120.00 252 15,120,00 20'A,C.C.P.STORM SEWER 4PECIAL) FCOT 142 -- 60.00 0.520.00 142 ` 8.520.00 36'R.C,C.P,STORM SEWER FOOT 4 70.00 900.00 4 200.00 36'R.C.C.P.STORM A?WER(SPECIAL? FOOT 283 70.00 10,610.00 283 10(110,70 CATCH BASIN TY. A(3'1314,)WINeeNAp T7,R 1070 FRAME ANDjRATE RACH _L. 900.00, 900.00 1 000,00 CATCH BASIN TY, AID'CIA)W/NEENAH TY.R 3280 OV FRAME AND GRATE CH II 000.00 8.100.00 0 8.100.00 CATCH BASIN TY. A(9'DIA)W/NEENAH TY.R 1810 FRAME(AI)GRATE - EACH 6 1,200,00 7,200.00 6. 7,200.00, CATCH BASIN TY A,4.010)W/NEENAH TY,R 1030 FRAME ANs1 GATE WI FLAT TOP SLAB EACH 3 1,200.00 3,900.00 3 3,000,00 CATCH BASIN TY,A(0'DIA.)IN NEENAH TY.A 3018 FRAME ANT)GRATE EACH 1 �._..1,200.00 1200.00 1 1,200.00 vTCN BASIN TY.A(4'0I4,1 w/NEENAH TY.R 1286 EV FRAM?AND GRATE « EACH 1 1.200.00 1.200.00 1 1,29300 CATCH BASIN TY,(1(6'DIA.)WI NEENAH TY.R 1288 BV FRAME AND artAn WI FLAT TOP SLAD V,CH 1 ) 1,000,30 1,300.00-« 1 1,000.00 CATCH BASIN TY.A(3'DIA.)WI NEEPIAN TY.H 3015 FRAME ANO ORATE WI FIAT TQ(+SLAB EACH 1 700.00 700.00 I 700.00 CATCH BASIN FY,A(2'CVA.)WI NEENAH TY.9 3288 8V FRAME AND OFA'8 WI PLAT TOP SLAB_ EACH 4 2 100.00 1,100.00 ......3 1.400.00 £TCH BASIN TY.A(5'DIA.)W/NSSNAH TY,R 1010 FRAME AND ORATE WI FLAT TQP BULB , EACH 1 1,900.00 +r 10,500,00 7 10,900.00 INLET TY,3(3'DIA.)W/NEENAH TY.R 3016 FRAME AND GRATE CACI I 9 901,09 7.200.D0 0 7,200.00 INLET T.' D_. 31 CW,1 WIN NAN'TY.R 3286 BV FRAME ANO ORATE EACH Q , 800.00 9,000.00 . 12 9.000,1Q TY 0(3'01A.)WI NEENAH TY. ' .0 6 RAME AND CRATE W/FLAT TOP SLAB EACH 2 800.30 1.000.30 2 1.000.00 INLET TY_Rl3';IA.)IN/NEENAH TY.R1030 FRAME AND OPEN LID WI FLAT TCP SUB EACH 1 500.00 800.00 1 800,00 INLET TY,A(2'DIA)WI NEENAH TY.R1010 PRAMS.AND OPEN LID EACH 2 _ 600.00 1,200.00 a 1,200,00 MANHOLE TY.A(4'DIA)W/FRAME AND CLOSED LIC EACH a 1.100.00 2,200.00 2 2,200.00 MANHOLE TY.A(4'OIA.)WI NCEN H TY.R 1030 FRAME AND OPEN LID WI FIAT TOP SLAB EACH 1 1,100.00 1.100.00 1 1,100.00 MANHOLE TY.A(9'OIA.)IN/NEENAH TY,R 1000 FRAME ANO UrEN LID - EACH , 2 1.400.00 7,060.50 2 2,80000 MANHOLE TY A(S DIA,)WI NEENAH TY.R 1030 FRAME ANO TY.B L)D EACH 1,400.00 4,200.00 3 4.200.00 MANHOLE TY.A(5'DIA.)W/NEENAH TY.R 1030 FRAME ANO TY,9 LID IAS FLAT TOP SLAB EACH 12 11400.00 16.000.00 12 16,900.20 MANHQLT(TY A IS'CIA.)WI NEENAH TV.R 3286 6V FRAME AND GRA re F,AC) 1 _ 1.400.00 1,400.00 'I 1.400,00 MANHOLE TY.A(5'CIA.)LAN NDGNAH TY.R 1296 8V FRAME AND ORATE WI FLAT TOP S1,p EACH 1 1480.00 1.400.00 1 1,100,00 MANHOLE T`/,A(6'0)0.1 Wr NEENAH TY.R 3015 FPAMS ANO CRATE W/FLAT TOP SLAB; ;ACN , 1 1.400.00 1,400.00 1 1,44000 MANHOLE TY.A(6'0Ik)W/NEENAH TV,R 1030 FRAMe ANO TY.0 UD�FL T TQP SLAB EACH 3 1,900.00 5.400.00 3 0,400,00 MANHOLE TY.A(4'CIA1 VW NEENAH TY.R 1030jB.A 4E ANO CI'EN LID WI FLAT TOP SLAB ,___EACH 2 _ 1,600.00 5,800.00 2 - 3,00300 03/19/2003 10:08 6309619454 DW DWYER INC PAGE 02 .MAR-18-2003 10:02 MCCLURE OTTAWA DIV. 915 433 5930 P.02/02 0 CQ4INTRY)114a-PI4AZ II IMPK. VEMENTS CITY OF YORKVILLE BY: 9Aw,D.BIOWA.P.e, MoCwIO Englneent,0 DATE:0410061 15,2002 Atm.0I17A31 ESTIMATE OF COST .—'.. TOTAL UNIT TOTAL COMP. COMP. ITEM __ U� T 4OUANT, PRJCE COST QUANT. TOTAL NEW JER$BY TY,BARRIER W7 REFLECTIVE SIONINO !TACH , 2 1,50000 2,000,00 , 1 TOTAL ESTIMATED COST 0P ROADWAY IMPROVEMENTS I 710,079.00 0 000.409 D0 WATER MAIN IMPl40V M NTS r I .,_ _ 1 .ONNECTION TO OiDO TNG 8'WAT,RUAIN EACH i 2 1600,00 3,104.00 2 3.200.00 a-CI..52 D.I.WA'RMAIN ` POOT 5.518 25.00 137.95000 5,51 I 137.950.00 0 RESILIENT(A OGE GATC VJ,VE _. EACH_ 12 750.00 000,00 12 9,000.00 4'•45 SEND 54C}i 10 , 250.00,_A. 2.500.00 70 2.5099.9. . 0'22.5'OCNO8 EACH 2D (0000 5,800.00 28 5,800.00 949118 TEE EACH 3 320.00 590.00 3 ?00.00 849.•ANCHORING TCE EACH 19 .. 500.00 5,700.00 19 6.700.00 BY8 CR089 EACH 1 450 0 450.00 1 .. 150,00 8'0.1.wATERMNN PLUG TACH 1 100.00 100.00 1 100.00 FIRE HYDRANT COMPLFTO r EACH 191640.00 34,98A2019 34,980.00 1'TYP 'K'WATER SERVICE CCNNFCTION EACH e5 400,00 24,000.00 85 34.Doo.00 REMOVAL OF EXICI.IG FIRE HYDRANT EAC s+ 1 500.00 500.00 1 500.00 TOTAL 8371MATED SST OP WATER MAIN IMPROVEMENTS J 754,596.08 I Z3A,f12U.o0 ,SMNRARY AF q IMPROVEMFE(j �w �. ^��_ T PVC 9041.21 SANITARY SS1M R ',DDT 287 2Z AO 6,314,30 287 c 214,00 V PVC 5041.28 RANRARY SEWER FOOT r 4,125 18,00 74,43E1.00 4,156 74.430.00 0'SANITARY 9Ew12R 55RVICECOHNJCTION EACH 65 70000 as 50000 85 59800,00 MANHOLE TY.A 14'DIA.)WIPRAME AND C 110 EACH 23 1,100.00 , 24,700,00 23 28,300,00 • 1101 SANITARY SEWER kEMOVAL - FOOT 92 2,00 104,00 92 194,00 TOTAL ESTIMATED C06T OF SANITARY S614C71R IMPROVEMENTS 9 185,728.00 1105,728.00 B1TU1ORK IMPROVEIZEKT,S __. EARTH EXCAVATION(INCLUDES PL71C)1N0 AS EMBANKMENT ANO TOPSOIL ETRIPPINOOj CU.YD. , 42,067 5,00 1I8,171,00 42,057 128,171.00 TRENCH RACK !.. CU.YD. 3,200 15.00 48,000.00 3.200 48 000.00 S11.1 PONCE FOOT 4.780 2.00 455000 4,780 0,380.00. INLET PROTOCTION EACH 0 SO:00 400,00 a 400,00 STONE WRAP 9Q VD,.— 22 80.00 1,320.00 • STRAW SALE DITCH OHF;1C 0 EACH 10 50.00 5 .00 PCC SIDEWALK _ 5O.FT. 61,224 3,00 193,672.00 PARKWAY TRE89 EACH 188 100,00 18.800.00 - PAR KVIIA''RESCIND ACRE 2 0,000.00 5,250.00 - LIOHT FIXTURE. EADMI 20 2.070,00 41A00.00 •,' TOTAL ES7LM,420 COLT Of SITE MARK IMPROVEMENTS,I A313,073,00 1144.131.00 8'H.O.PVC 8UMP SERVICE FOOT 5,103 9,00 25,544.00 3,193 25.244,00 CLEANOUT9 EACH 40 250,00 10,000.00 40 10,000.00 TOTAL ESTIMATED COST OF tUf052 sCRV10E IMPROVCMENTS S 35,644,00 8 79 54400 TOTAL EBTIMATED COST OF COUNTRY HILLS-PHASE 2 IMPROVELIENTSi 5 1,352,144.00 _91,370 702,00 TOTAL P.02 Yorkville Police Department Manhour Report - February 2003 PATkO MAR 02 I APk 02 "1'O2 t JU1102 1 fUL 02 f AUG 02 1SEP 02 F OCT 021 OV 02 11EC 02 JAN FEB 2003.TOTALS Accidents 12.05 18.37 19.08 17.70 20.78 20.48 21.50: 21.37 26.05 i 13.80 16.00: 16.75 32.75 Administrative Activity 422.25 387.72 590.78 492.92 411.40!: 417.52 436.83 650.83 502.75'; 326.80 432.67,] 316.42 749.09 Animal Complaints 3.42 4.22 4.33 4.08 2.00 6.50 3.92 3.17 3.25 2.33 2.50; 4.75 7.25 Arrest Activity 35.08 16.17 23.83 33.25 29.00 22.33 26.92 15.42 20.98 21.67 21.82. 24.63 46.45 Assist Agencies 125.48 102.88 87.55 109.58 108.42. 147.12 128.47 110.03 109.68 98.48 115.82 125.00 240.82 Community Relations 43.00 69.57 52.53 19.42 21.87 72.83 42.33:; 41.28 42.75 42.58 27.50!: 25.42 52.92 Departmental Duties 101.25 92.77 92.15 107.17 110.925 84.50 64.75 74.75 74.58 89.43 87.58!: 97.08 184.66 Investigations 86.67 55.42 48.83 117.08 107.33 96.00 90.77 143.33 106.75 142.92 116.87. 89.42 206.29 Ordinance/Traffic Violations 80.00 82.23 65.12 70.98 84.58 85.12 75.58. 66.98 71.07. 83.78 63.10: 86.82 149.92 Personnel Activity 489.42 455.75 516.58 500.63 649.88!: 501.57 409.75 618.25 649.75' 698.58 466.35 344.30 810.65 Preventive Patrol 624.15 541.17 596.40 547.43 590.781' 702.35 626.62: 541.97 550.83` 585.83 520.33'> 558.52 1,078.85 Public Complaints 47.07 60.27 56.78 66.30 63.63: 70.87 57.35: 45.28 45.03:. 44.17 36.13. 40.33 76.46 J Public Services 39.27 32.28 55.57 36.08 28.57 34.12 35.30 39.20 20.58 34.38 35.67 31.33 67.00 Report Activity 129.30 84.65 139.95 172.13 128.07: 168.33 148.50 i 174.83 139.78 129.33 177.31 114.73 292.06 School Activity 98.75 71.00 57.42 0.00 0.00 58.58 159.58:218.08 147.08': 174.75 230.08,] 192.83 422.91 Traffic Activity 180.88 231.10 224.27 130.37 213.93 229.38 251.70 226.50 301.58i. 328.58 309.17 287.98 597.15 Training 58.75 131.83 489.58 110.75 84.00 34.33 261.75 274.92 160.20: 19.17 127.83 102.33 230.16 ADMIN STRATTVE MAR(121 APR 02 MAY'02` JUN 02 JUL 02' l .AUG 02 I SEP 02 OCT 02[NOV 02 j DEC:02 :,SAN ;FFET3 2003 TOTALS' Chief 173.33 173.33 173.33 173.33 173.33;: 173.33 173.33 173.33 173.33 173.33 173.33 173.33 346.66 CPAT Officer 173.33 173.33 173.33': 173.33 173.31 173.33 173.33 173.33 173.31 173.33 173.31 173.33 346.66 Crossing Guards(In Days) 17.501; 16.00 23.00:: 0.00 0.00; 9.00 38.25; 47.00 36.00>. 32.00 38.00' 33.50 71.50 Lieutenant 0.00 173.33 173.33. 173.33 173.33 173.33 173.33 173.33 173.33. 173.33 173.33 173.33 346.66 Office Supervisor• • 173.33: 173.33 • 173.33 173.33 • 173.33: • 173.33 •173.33. 173.33 173.33. 173.33 173.31 • 173.33 346.66 Records Clerks 265.58': 296.33 300.83 270.33 288.33 302.33 283.31 296.33 270.31 263.33 278.83'; 276.08 554.91 TOTALS ,"].,*a379',;$71:..]::.: 44 .9011-41::,17;9.1;1:::33, ' 3499.531 ;•3636.821 3756 591 ;:3856.531 .,:430.Z.:.$5:11. .3972.351 3825 24 3796 9.1:I 3461.547258.45 Yorkville Police Department Offense Report - February 2003 Offense Categories 'MAR 021 APR 021MAY 021 JUN 02 l JUL 02 AUG 021 SEP02 1'OCT 02 NOV 02 I DEC 02 , JAN I . FEII 03 TOTALS Arson 0 0 0 0 0 0 0 0 0 0 0 0 0 Assault 0 0 2 1 2 0 1 1 2 0 0 0 0 Battery 5 6 8 4 7 7 7 9 6 6 8 4 12 Burglary 8 2 5 4 2 20 7 18 9 18 7 2 9 Cannabis Offenses 3 4 2 3 1 1 2 2 1 0 1 1 2 Controlled Substance Offenses 0 0 2 0 0 0 1 0 0 1 0 0 0 Crimes Involving Children 1 0 4 1 1 3 1 3 • 3 4 2 7 9 Criminal Damage 4 5 6 8 8 15 15 46 11 23 9 3 12 Deceptive Practices 2 3 4 2 1 1 1 3 4 2 9 2 11 Drug Paraphernalia Offenses 2 4 2 5 2 1 1 2 3 1 1 1 2 Firearms Offenses 0 1 0 0 1 0 0 0 0 0 0 0 0 Gambling Offenses 0 0 0 0 0 0 0 0 0 0 0 0 0 Kidnapping 1 1 0 1 1 1 1 0 3 0 0 0 0 �rtlZtt�l�l.�lts�tati�rt:Int ::::::-;:.;:.;::..:;:<.;:;;:::.::._::.:;:.;:.;>:.;:..;:.;:.;:.;:. :::;;;:.;:::.:::.::.::..:::.;:.;:.;:.;.:;.;:.;:;.;:- :;.;;;:.;;::.;:.;:;:::.:.�:::::.�..:.:::.::.;.::.;:.;:.;:.;:-.:::::::.:::;.:.;:.;:.;:.;-;:-;;;:.;:.:..;:.;:.;;:.; :::-:::.:.::::-,:.::.. .�.::.�:.::;::.:.::.::::.::::.�::..:::::::::::.: :;.;:.::.;:.:.:.;:.;:.;:.......... ............................... ere.................I........ .........1-..................�........ .......1...................�...................�.......:............................. .................. ............... . ........ ........................... ...................................... Liquor Offenses 0 0 8 0 1 0 0 1 2 0 0 1 1 Murder 0 0 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 0 0 0 Sex Offenses 0 0 0 1 0 0 0 0 0 1 0 0 0 Theft 3 7 8 3 6 11 7 9 13 10 6 4 10 All Other Criminal Offenses 10 10 14 14 6 16 18 14 16 17 13 18 31 Traffic:Incidents MAR APR ' .MAI' JUN I JUL J AUG f. SRP 1 OCT INOV DEC JAN: FEB 03 TOTALS Driving Under The Influence 8 3 10 4 12 8 4 3 9 6 8 7 15 License/Registration Violations 24 24 27 22 27 27 38 48 36 18 33 41 74 Seatbelt Citations 17 5 15 10 • 15 7 26 6 15 1 9 18 27 Seatbelt Warnings 11 6 20 7 8 8 10 4 0 9 8 8 16 Speeding Citations 49 32 47 52 52 39 71 44 21 16 31 39 70 Speeding Warnings 30 31 42 51 41 56 57 51 36 19 44 64 108 Transportation of Alcohol 3 2 7 0 3 2 2 3 3 2 0 1 1 Uninsured Motor Vehicle 24 20 33 21 46 54 59 47 27 20 36 39 75 Total Citations Issued 164 136 189 137 202 174 263 217 1 136 79 80 175 • 255 Total Verbal Warnings Issued; 62 70 38 44 40 49 37 71 34 37 35 32 67 Total Written Warnings Issued 253 157 195 280 217 289 352 297 234 .167 297 : 451 .748::I Accident Reports Taken MAR 1', APR 1 MAY I i.JUN I JUL AUG 1 SEP j OCT' J NOV I PEC JAN FE.B 03 TOTALS Hit and Run Accident 3 0 0 0 2 0 2 2 1 3 4 2 6 Property Damage Accident 15 9 15 18 29 23 26 21 24 23 17 20 37 Personal Injury Accident 2 0 2 3 1 3 1 3 4 5 3 1 4 Total Accidents Taken20 9 17 21 32 26 29 26 29 31 24 23 47 c�Pt`s��ous eG,` MAR 0 7 2003 Y ► "r trja v p�MOED 1M°It YORKVILLE POLICE DEPARTMENT CHIEFOF POLICE 804 Game Farm Road Phone (630) 553-4340 Harold O.Martin Ill Yorkville,Illinois 60560 Fax (630) 553-1141 Date: March 7, 2003 To: Chief Harold 0. Martin III From: S/Sergeant Ron Diederich Reference: Monthly Mileage Report During the month of February 2003,the Yorkville Police Department logged a total of 14,749 miles. Individual miles are: Monthly Current Reassign/ Squad Vehicle Squad Usage Miles Miles Replace Date M-1 2001 Ford Crown Victoria Patrol 1,999 44,940 2004/2005 M-2 1996 Chevrolet Caprice Admin. 291 127,164 2003/2004 M-3 1998 Ford Crown Victoria Patrol/Support 771 112,240 2005/2006 M-4 2002 Chevrolet Impala Patrol 1,981 11,981 2005/2006 M-5 1998 Ford Crown Victoria Lieutenant 640 104,908 2003/2004 M-6 2003 Chevrolet Impala Chief 469 4,470 2007/2008 M-7 2001 Ford Crown Victoria Patrol 2,321 57,786 2004/2005 M-8 M-9 2000 Ford Crown Victoria Patrol 1,492 49,431 2004/2005 M-10 1991 Ford Thunderbird DARE 328 120,242 2004/2005 M-11 2003 Ford Crown Victoria Patrol 1,080 16,668 2005/2006 M-12 1999 Ford Expedition Patrol/Support 1,563 31,678 2009/2010 M-13 2001 Ford Crown Victoria K-9 1,620 25,340 2010/2011 M-14 2003 Ford Crown Victoria Patrol 194 17,716 2005/2006 Yorkville Police Department - Overtime Manhour Utilization Report - March 22, 2003 Date Court Training Relief Details Admin Emerg Invest Corn Sery Full Time Part Time 05/18/02 2 38.5 _ 33 _ 5 0 0 14.5 0 93 86.5 06/01/02 2 19 46.5 12 10 0 18 . 12 119.5 165 06/15/02 2 0 45.5 0 3.5 0 47.75 0 98.75 54.75 06/29/02 2 0 55.25 , 0 3 0 15.5 3 78.75 65.25 07/13/02 8.25 0 67 0 0 0 6 0 81.25 103 07/27/02 2 0 16 0 0 0 6.5 4 28.5 121 08/10/02 2 19 48.5 0 11 0 33 10 123.5 40 08/24/02 4 0 8 0 12 0 25.5 0 49.5 42.5 09/07/02 4 0 11 87 16 0 8 1 127 154.25 09/21/02 6 24 30 2.5 0 0 33 0 95.5 65 10/05/02 4 11 17 25 8.5 0 20.5 20.5 106.5 102.5 10/19/02 6 0 52.75 10 0 0 37.75 11 117.5 30.25 11/02/02 0 0 5 35 0 0 43.25 10.5 93.75 97 11/16/02 3 4 19 2 0 0 38 4 70 176 11/30/02 8 7 19 0 0 0 2.75 13.5 50.25 56.5 12/14/02 6 0 18 18.75 0 0 16 8.5 67.25 93.5 12/28/02 4 1.75 16 4 0.5 0 23.25 13.5 63 48.5 01/11/03 2 0 8 5 0 0 0.5 0 15.5 8.5 01/25/03 7 0 5.5 8 0 0 13.25 0 33.75 20 02/08/03 8 0 31.5 , 10.5 6 0 15.5 0 71.5 6 02/22/03 0 0 4 8 5 0 8.5 0 25.5 6 03/08/03 2 0 0 0 0 16 2 3 23 30 03/22/03 2 0 1 _ 0 27 0 20.5 0 50.5 47.5 04/05/03 0 04/19/030 Totals 86.25 124.25 557.5 233.75 102:5 16 449.5 114.5 1683.25 1619.5 Percents 5% 7% 33% 14% 6% 1% 27% 7% 100% N/A Prepared by Molly Batterson 3/24/03 Page 1 Yorkville Police Department 2003 Truck Enforcement Summary Ticket Bond Date Time Offense Location Disposition Funds Received Number Taken 02/12/03 10:23 19153 Overweight on Axles Route 47/Beaver Street $535 Pending $0.00 02/17/03 13:10 19160 Overweight on Axles Route 71/Route 47 $210 Pending $0.00 02/26/03 13:12 19171 Overweight on Gross Route 47/Route 71 $200 Pending $0.00 02/27/03 7:02 19172 Overweight on Gross Route 47/Greenbriar Road $395 Pending $0.00 03/18/03 9:49 19282 Overweight on Gross Route 47/Greenbriar Road $210 Pending $0.00 Totals For Bond Taken and Fines Received After Court Costs - 2003 $0 N/A $0.00 Totals For Bond Taken and Fines Received After Court Costs - 2002 $42,014 N/A $21,665.12 Totals For Bond Taken and Fines Received After Court Costs - 2001 $56,232 N/A $30,226.86 Totals For Bond Taken and Fines Received After Court Costs - 2000 $25,815 N/A $13,026.43 Running Total $124,061 N/A $64,918.41 Report Last Updated 3/25/03 at 9:23 AM Page 1 of 1 Authored by Molly Batterson, Office Supervisor United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) TABLE OF CONTENTS Section 1 Introduction 1.1 Purpose and Disclaimer (Appendix A) 1.2 Applicability 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council 1.3.2 Mayor 1.3.3 Department Heads 1.3.4 Fire and Police Commissioners (Appendix B) 1.4 Definition of Employee 1.4.1 Department Heads 1.4.2 Supervisory 1.4.3 Full-Time 1.4.4 Part-Time 1.4.5 Temporary 1.4.6 Exempt Salaried Employee 1.4.7 Non-exempt Employees 1.5 Conflict with Other Regulations or Manuals Section 2 Personnel Program and Employment Status 2.1 Recruitment, Application and Selection 2.1.1 Recruitment 2.1.2 Application 2.1.3 Selection (Appendix C) 2.2 Personnel Records 2.2.1 Maintenance of records 2.2.2 Confidentiality 2.2.3 Standardized records 2.2.4 Finance Director notification process 2.3 Probationary Period 2.4 Layoff Section 3 Employee Conduct 3.1 Equal Employment Opportunity (Appendix D) 3.2 Anti-Harassment Policy (Appendix E) 3.3 Drug-Free Workplace Policy United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) APPENDICES A. Employee Manual Acknowledgement Form B. Board of Fire and Police Commissioners—Ordinance#2001-40 C. Employment Background Check Wavier and Release of All Claims Form D. Equal Employment Policy—Resolution# 1993-18 E. Employee Assistance Program Resolution#1996-10 F. Drug Free Workplace Policy—Resolution# 1993-17 G. State Gift Ban Act—Ordinance#1999-12 H. Safety Policy Resolution#1997-08 I. Vehicle Policy-Approved 12/8/00 J. E-Mail,Voice mail, Computer and Office Equipment Acknowledgement Form K. Family Medical Leave Act Leave Request Form L. Illinois Municipal Retirement Fund Service Credit for Military Service - Resolution#2001-31 M. Accrual of Dental and Vision Benefits—Resolution#2001-23 N. Off-Premise Training Hours Worked Agreement O. Internal Revenue Code 457 Deferred Compensation Plan for Employees—Resolution#1994-16 P. Credit Union—Resolution#1996-02 Listing of Appendices United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) registration of the event. The $40.00 per day allowance for meals will be broken down as follows: $10.00 for breakfast, $10.00 for lunch, and$20.00 for dinner. Lodging will be set at a standard/Government/conference rate not to exceed $150.00 per night and prior approval from the Department Head must be obtained for any and all increases to this amount for lodging. The Meals, Mileage and Lodging form must be submitted,but if the amounts are greater than the above, receipts must accompany the form and have the Department Head' s approval. Section 8.8 Internal Revenue 457 Deferred Compensation Plan (Appendix 0) The City offers for all full time employees to participate in an Internal Revenue Code 457 Deferred Compensation Plan, which creates the opportunity for financial benefits and favorable tax treatment on the part of its employees. The employee contacts the Human Resource Clerk to receive and complete the appropriate documents to enroll in the plan. Section 8.9 Employee Credit Union (Appendix P) The City offers for all employees to participate and become members of the Aurora Earthmovers Credit Union. The City will assist in any necessary or required deductions and payments to the Aurora Earthmovers Credit Union for any of the employees who become members. The employee contacts the Human Resource Clerk to receive and complete the appropriate documents to enroll in the plan. 34 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) transcript to the Department Head upon the completion of each course. Any revisions or change requested by the employee to the approved program must be submitted to the Department Head for approval prior to the revision or change. c. The City may pay all expenses of an elective course. An elective course is one that may benefit the City by added knowledge, but is not directly related to City operations. d. The tuition and fees only (no books or materials) of an elective or required course will be paid through direct billing from the appropriate school and the employee will sign the payroll deduction form prior to the enrollment of the course stipulating to The following provisions. , If a grade of a C-average or better is attained upon the completion of the course the class will be considered complete and paid for by the City. If less than a C- average is attained,the employee will be required to pay back 100% of the tuition and fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form or direct payment to the City. e. All Department Heads will complete the Off-Premises Training Hours Worked Agreement form(Appendix N) for all employees who attend training outside the Chicago Metropolitan area. f. If arrangements can be made with company or institution that are more advantageous to the City, efforts will be made to benefit from those arrangements. Employees taking off- shift classes that are required shall be paid at their regular rate of pay, including mileage. g. When seminars deemed in the best interest of the City by the Department Head and the appropriate committee, only committee approval is needed to send an employee to the seminar and pay expenses incurred. However, if the seminar or conference is stated within the narrative of the budget this constitutes approval. h. Educational stipends will be paid for education in their related field over that required for entry level of that position as follows for all full-time non-bargaining employees: Associate Degree or 60 Credit Hours 2% Bachelor's Degree 2% Master's Degree 2% This stipend is applicable only to one (1) degree beyond that necessary for entry level of that position except that all are eligible to earn up to the Bachelor Degree level as outlined above (one-time annual salary adjustment.) Section 8.7 Travel Expenses Meals and Lodging. Employee's lodging and meal expenses shall be covered as a maximum reimbursement per diem while traveling on City Business. A Department Head will submit a per diem request prior to the event with his/her signature to the Accounting Clerk for bill list issuance of a check of the receipts may be submitted after the event for reimbursement of the actual amount spent up to a maximum of$40 per day for meals. Per Diem will not be paid for a meal included with the price of 33 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 8.3 Vision and Dental Assistance Employees and dependents shall receive the following vision and dental assistance in total. The amounts listed below may be increased from time to time by resolution. Please check current records. Employee $300 per year Dependents $250 per year per dependent Note: An employee may opt to utilize an eligible coverage for himself or herself and/or his or her dependents, for one or more individuals of his family. a. Bills must be paid by employee, and the employee will be reimbursed. Reimbursement requests must be submitted to the Department Head for approval. b. Employees may rollover remainder dental/vision funds for a time span of three(3)fiscal years to allow them to use the benefits cumulatively. (Appendix M) The maximum dollar amount an employee may keep accumulated is $3000. Section 8.4 Continuation of Medical Coverage An employee who would otherwise lose group health insurance coverage because of a reduction in working hours or the termination of employment for reasons other than gross misconduct, is eligible to continue under the City's plan up to 18 months or for such other period time prescribed by law. The City will notify an employee of the time period for which continuation coverage may be provided. If an employee elects to continue coverage, he or she will be responsible for payment of the full premium, which amount may change from time to time. Section 8.5 Uniform Allowance The city shall provide uniforms for all full-time and eligible part-time employees, required to wear uniforms. Replacement shall be provided, as authorized by the Department Head. The specifics of uniform style shall be defined in Departmental Policy and approved by the City Council. Section 8.6 Education and Training a. The City shall pay all expenses including wages at"regular" pay,travel, and training fees for any full-time or approved part-time employees enrolling in "required" training courses. b. All request by an employee for the enrollment to a college degree or certificate program must be submitted by the Department Head to the Mayor and City Council for approval. Then all courses related to the program shall be eligible for payment subject to budget approval. This provision shall be subject to change and does not entitle any employee the exclusive right to receive approval. Furthermore, the employee shall provide a grade or 32 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) c. Upon return,the City will place the employee in his or her previous assignment, if vacant,the employee will be placed in the first available assignment according to the employee's seniority, where skill and ability to perform the work without additional training is equal. If, upon the expiration of a leave of absence, there is no work available for the employee or if the employee could have been laid off according to his seniority except for his leave, he shall go directly on layoff d. Employees will maintain their employment status and previously accrued benefits while on approved paid leave. Except where otherwise noted, employees will continue to accrue benefits during the time they are on approved paid leave from City service. Section 8 Employee Benefits Section 8.1 Health and Life Insurance Coverage a. All full-time and eligible part-time employees are covered under the City's health insurance plan. There may be a waiting period before new employees are eligible for coverage. After completion of the waiting period, insurance shall begin on the first day eligible as determined by the health insurance policy then in effect. The City agrees to pay the premium thereafter for employees and their dependents, except for$1/month participation by the employee and the City reserves the right to change the monthly participation fee. The City will make every effort to provide employees with a ninety (90) day written notice of any proposed change. b. The City shall provide life insurance for full-time and eligible part-time employees, in the amount of$50,000. Spouses will be insured at $5,000 and dependents at $2,000. c. Summary plan descriptions (SPD's), which explain coverage of your health and life insurance benefits in greater detail are available from the Accounting Clerk. The actual plan documents, which are available by making a written request to the Accounting Clerk, are the final authority in all matters relating to the benefits described in this Manual or in the summary plan description and will govern in the event of any conflict. Additionally,the City reserves the right to change insurance carriers, change health maintenance organizations, self-insure, and/or change or eliminate any benefits at any time with a ninety(90) day notice, when practical in accordance with applicable law. Section 8.2 Pension Participation 8.2.1 Eligibility All employees who work 1,000 hours or more per calendar year are covered by the Illinois Municipal Retirement Fund (I.M.R.F.)pension to which the City and employees shall contribute. 8.2.2 Military Service Credit (Appendix L) All employees who were in active participating status under IMRF on the date of June 14, 2001 shall be allowed service credit to employees who served in the armed forces of the United States for up to two (2) years of service, prior to their participation in the Illinois Municipal Retirement Fund 31 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) b. If you take an Employee Medical Leave, you will be required to provide medical certification that you are fit to resume work. Employees failing to provide the Return to Work Medical Certification Form will not be permitted to resume work until it is provided. 7.10.9 Reporting While on Leave The City may require an employee on FMLA leave to report periodically on the employee's status and intent to return to work. 7.10.10 Intermittent and Reduced Schedule Leave FMLA leave because of a serious health condition may be taken intermittently (in separate blocks of time due to a single covered health condition) or on a reduced work schedule (reducing the usual number of hours you work per workweek or workday) if medically necessary. If FMLA leave is unpaid, the City will reduce your salary based on the amount of time actually worked. In addition, while you are on intermittent or reduced schedule FMLA leave, the city may temporarily transfer you to an available alternative position that better accommodates your recurring leave and which has equivalent pay and benefits. 7.10.11 Policy Administration This policy is intended to comply with and will be administered in accordance with the Family and Medical Leave Act of 1993 and any applicable regulations, definitions and law there under, as well as any state family or medical leave laws granting additional rights that are applicable to employees employed in Illinois. 7.10.12 Interrelation of Leaves Any leave taken pursuant to this policy, other City policies, a collective bargaining agreement, or law which qualifies as leave under the FMLA or any applicable state family or medical leave act, will be counted against the employee's available leave under the applicable City policies, collective bargaining, and/or law, as well as the available leave under the FMLA or applicable state law, to the extent permitted by such applicable law. Section 7.11 Benefits While on Leave a. Time spent on extended unpaid leaves of absence may not be counted as creditable service for pension purposes. Further, if an employee goes on an approved, unpaid leave of absence for a period in excess of thirty(30) calendar days and wishes to continue to be covered by the City's health or life insurance, he or she will be responsible for payment of the total monthly insurance premiums unless otherwise provided by law. b. It is the policy of the City NOT to request the City Council to grant IMRF Pension Credit and Death and Disability Protection Leave Authorization for an employee going on unpaid discretionary leave of absence. 30 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) If your need for FMLA leave is foreseeable, you must give the City at least thirty(30) days prior written notice. Failure to provide such notice may be grounds for delay of leave. Where the need for leave is not foreseeable, you are expected to notify the City as soon as practicable, generally within one to two business days of learning of your need for leave. A request must be made in writing on the City's forms (Appendix K), available in personnel. 7.10.6 Medical Certification If you are requesting Employee Medical or Family Medical Leave you and the relevant health care provider must supply appropriate medical certification. The City will supply you with medical certification forms. The medical certification must be provided within fifteen(15)days after it is requested, or as soon as reasonable under the circumstances. Failure to provide requested medical certification in a timely manner may result in denial of leave until it is provided. In its discretion and at its own expense,the City may require a second medical opinion, and if the first and second opinions differ, a third medical opinion. The third opinion will be provided by a health care provider approved jointly by the employee and the City and will be binding. The City may also require recertification periodically during a leave, and employees will be required to present a fitness-for-duty certificate upon return to work following an employee medical leave. 7.10.7 Medical and Other Benefits a. During an FMLA leave,the City will maintain the employee's health benefits on the same conditions as if the employee had continued working. If paid leave is substituted for unpaid FMLA leave, the City will deduct the employee's portion of the health plan premium as a regular payroll deduction. If the FMLA leave is unpaid, the employee must make arrangements with the City to pay his/her portion of the premium. Group health care coverage will cease if the employee's premium payment is more than thirty(30) days late, but the employee will be notified at least fifteen (15)days before coverage lapses. Additionally, if the employee fails to return from leave, the City will require repayment of any premium that was paid for maintaining the health coverage for the employee, unless the employee does not return because of a continuing or recurring serious health condition of either the employee or a covered member, or because of other circumstances beyond the employee's control. Employees are not entitled to other benefits or seniority accrual during the FMLA leave. b. Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the same as if they were actively employed, according to the terms of the applicable plan. 7.10.8 Returning from Leave a. Employees who return to work from FMLA within or on the business day following expiration of the twelve (12) weeks are entitled to return to his or her same position or to an equivalent position with equal benefits, pay or other terms and conditions of employment. The City may choose to exempt certain highly compensated ("key") employees from this requirement and not return them to the same or similar position. 29 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) It is the policy of the United City of Yorkville (the "City)to provide up to twelve (12) weeks of unpaid family and medical leave during a 12-month period to eligible employees in accordance with the Family and Medical Leave Act of 1993 ("FMLA"). The 12-month period is measured using a rolling backward year. 7.10.2 Eligibility In order to qualify to take family and medical leave under this policy, an employee must have worked for the city for at least twelve (12) months and at least 1,250 hours during the twelve (12)month period immediately before the date when the leave would begin. 7.10.3 Reasons for Leave a. A leave may be requested for any of the following reasons: (1) Child Care. To care for a child born to or placed for adoption or foster care with an employee; (2) Family Medical. To care for a spouse, child, or parent("covered family member")with a serious health condition; or(3) Employee Medical. Because of your own serious health condition which renders you unable to perform the functions of your position. Child Care Leave must be completed within the twelve(12)month period beginning on the date of birth or placement. In addition, spouses employed by the City who request Child Care Leave or leave to care for an ill parent may only take combined aggregate total of twelve (12) weeks during any 12-month period. b. Employees will not be granted an FMLA leave to gain employment or work elsewhere, including self-employment. Employees who misrepresent facts in order to be granted an FMLA leave will be subject to immediate termination. 7.10.4 Leave is Unpaid a. FMLA leave is unpaid leave. If you request Child Care or Family Medical Leave, any accrued paid vacation and personal time must first be substituted and used for unpaid FMLA leave. If you request Employee Medical Leave, any accrued paid vacation, personal and applicable sick leave (in that order) must first be substituted and used for any unpaid FMLA leave. The substitution of paid leave time for unpaid leave time or use of short-term disability does not extent the 12-week leave period. Employee Medical Leave will also run concurrently with leave taken under the City's disability leave policy and workers' compensation leave, if taken for an FMLA qualifying serious health condition. b. If an employee takes vacation time/sick leave using salary continuation for a condition that constitutes or progresses into a serious health condition,the City may designate all or some portion of such leave as under this policy, to the extent that the paid leave meets the necessary qualifications. 7.10.5 Notice of Leave 28 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Time away from the job due to emergencies will be granted at the discretion of the Department Head. The Department Head shall make the decision whether non-exempt employees shall receive paid or unpaid time off, or shall be required to make up missed time. Exempt or supervisory employees shall be permitted to take emergency leave at the discretion of the Mayor or his/her designee, and where the need for leave is a day or more, the City may, at its discretion, designate such leave as unpaid leave time. Emergency time off for bereavement will only be allowed in the case of death of an immediate family member, (mother, father, brother, sister, child, spouse, mother-in-law, father-in-law), or in special cases as approved by Department Head. These days are separate from floating holidays and sick hours. Section 7.7 Military Leave The City will provide for leaves for uniformed or military service in accordance with the requirements of state and federal laws. If you need to take leave for uniformed or military service, you should submit a copy of your orders along with your request for leave as soon as you become aware of the need for leave. Please contact City Administrator for further details about your uniformed or military leave rights. ";i�at,E\-�i�z411-H�tr �•� �t R��.tktt';: H,�Itir}+tt PUN=- ;:' <<Fr}p}e4Acf4,-t fl? .�3t.-.�i}h3}�-t'LmployeeS who are members of the reservists—either in the U.S. Armed Services or in the Illinois National Guard —are entitled to the following benefits -under Illinois Law-, when mobilized to active military duty by presidential order: • Continuing compensation(minus the amount of the employee's base pay for military service) for the entire period of active military service; and • Continuing health insurance and other benefits the employee was receiving or accruing at the time the employee entered military service. Section 7.8 Jury Duty Leave Employees shall be granted leave with pay when required to be absent from work for jury duty. Employees are expected to contact their supervisor and report to work when they are excused from jury service, temporarily or finally. Any payment received from jury duty shall be given to the City in lieu of receiving leave with pay. Section 7.9 Unpaid Discretionary Leave Employees may obtain a leave of absence. Discretion is of the City Council. Such leave shall be unpaid and shall not be used to gain employment elsewhere. Section 7.10 Family and Medical Leave 7.10.1 General Statement 27 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 7.3.3 Sick Leave Utilization. Sick leave may be utilized only for the purposes as stated in the first paragraph of this section. Employees utilizing paid sick leave hours shall be compensated for them according to their normal rate of pay. Employees will use accrued sick leave in reverse accrual order. Thus, when an employee uses a sick leave hour,the last sick leave hour earned is removed from his accumulated sick leave. Abuse of sick leave shall be considered grounds for disciplinary action. Absent employees who have exhausted their accumulated sick leave shall not be compensated for further absences unless approved by the City Council. Section 7.3.4 Unused Sick Leave. On May 15 of each year, an employee who has used less than the sick leave he has accumulated in the immediately preceding fiscal year(May 1 through April 30) will be asked if he wishes to sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty(50%)percent of his regular rate of pay as determined on April 30th for each sick hour sold back. The number of sick leave hours for which an employee elects cash compensation shall be deducted from such employee's accumulated sick leave. Employees electing to sell back their sick leave will be paid to them by June 15. An employee who is eligible upon separation to collect a retirement pension under IMRF or the Police Pension Fund,who leaves the City's employment [through retirement, a reduction in force, or voluntary resignation] and has been employed by the City for more than ten(10) years shall be paid for all unused sick leave at fifty (50%) of his regular rate of pay for all accumulated and unused sick leave up to 960 hours. Section 7.4 Reporting of Absences All Department Heads shall keep an accurate account of any absences taken by their employees. Getting to work regularly and on time is one of the employee's prime responsibilities. Failure to be on the job when scheduled reduces the efficiency of the City. Illness should be reported to the employee's supervisor one (1)hour before the start of the workday. Failure to secure proper permission for the use of personal days and/or sick hours or to report illness on time may result in full loss of pay for the hours involved. Section 7.5 Duty-Related Illness or Leave In the event of a work-related accident or death that occurs while on the job, all employees are eligible for worker's compensation as provided by law. Employees covered by a collective bargaining agreement should consult the relevant agreement for additional information. The Department Head may consider a light duty program for any employee who has a medical release to return to limited duty. Section 7.6 Emergency and Bereavement Leave 26 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) d. Public Works employees called in to work on a holiday shall receive double pay for the number of hours worked. This means that an Employee shall receive his holiday pay, plus double time pay for hours worked. e. The following twelve (12)holidays shall be observed: New Years Day Martin Luther King, Jr.'s Birthday President's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Day Christmas Day f. Besides the twelve(12) holidays listed, all employees shall receive two (2) floating holidays, which cannot be accumulated if not taken. Department Head's approval must be obtained before taking the floating holidays. Section 7.3 Sick Leave Section 7.3.1 Purpose,Allowance, and Accumulation. Sick leave with pay is provided as a benefit in recognition that employees do contract various illnesses from time to time and that their financial resources may be diminished in such instances if pay is discontinued, and that it may not be in the best interest or health of the employee or fellow employees to work while sick. An employee who is unable to work by reason of a non-duty related illness, injury, or disability as contained herein may take sick leave. Employees shall accrue eight(8) sick leave hours per month to a maximum accrual of 960 hours. Section 7.3.2 Medical Verification. The City may, at its discretion,require an employee to submit a physician's verification of illness or other conclusive evidence of illness, and such verification normally will be required for illnesses requiring the use of more than twenty-four(24) hours of sick leave. 25 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 7 Leave Time Section 7.1 Vacation Leave a. Employment anniversary dates shall govern the number vacation days allowed. b. Full-time and eligible part-time employees are entitled to the following vacation time. First year employees shall not receive a vacation until the completion of one year of employment, unless otherwise approved by the City. One (1) year through five (5)years - (80 hours) Six (6)years through ten(10) years - (120 hours) Eleven (11) years or more - (160 hours) c. Employees earning eighty (80) or more hours vacation may take up to forty (40)hours vacation as pay, subject to the approval of the Department Head. d. Vacations are normally requested in forty (40)hour increments. All requests must be submitted at least fourteen(14) days in advance and approved by the Department Head. Any vacation request submitted for the calendar year by February 28th will be approved based on seniority and scheduling to provide adequate services. Once the vacation request is approved the employee has reserved his right to his vacation leave,however, all leaves are subject to review and/or cancellations for major emergency or extreme circumstances,which causes a personnel shortage. Eight(8) hours of vacation time may be taken in single days with the approval of the Department Head. e. Provided the employee has made a reasonable effort to take vacation time, but such time was denied due to scheduling problems, one week of unused vacation time may be carried over into the next year, or the employee shall receive pay for the unused vacation. The Department Head shall make this decision. f. Upon termination of employment, the employee shall receive prorated accumulated vacation pay on the basis of 1/12 for each full month worked past the employee's appointment date, based upon the employee's vacation time determined by length of employment. Section 7.2 Holiday Leave a. Holiday pay shall be paid to all non-sworn, full-time employees. b. All non-sworn employees shall receive their normal rate of pay with the day off This is not intended to imply they shall receive any additional pay, but only the pay they would have received had they worked the day as a normal workday. c. All sworn, non-exempt, full-time employees' Holiday Pay will be covered as outlined in the police collective bargaining agreement. 24 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) c. All non-exempt, full-time employees (at their discretion and with their Department Head's approval), shall be allowed to take compensation time. This is in lieu of any overtime hours worked for which an employee waives overtime pay. An employee is allowed to use compensation time by the hour and/or day provided compensation time is earned and overtime is waived before requesting compensation time. Sworn full-time employees may take compensation time, as outlined in their police collective bargaining agreement. d. There is a cap of 240 hours of compensatory time that may be accrued for all non-exempt employees. The City reserves the right to require employees to use compensatory time or to "cash out" accrued hours except forty(40)hours at any time with a thirty (30) day written notice to their Department Head. e. Upon termination of employment,the employee will receive cash compensation for any accrued comp time remaining. f. The City will honor an employee's request to use comp time within a reasonable period of time following the proper request, so long as the use of the comp time will not "unduly disrupt" the City's operations. Section 6.8 Pay Adjustments a. Wages for all City employees shall be reviewed by April 1St of each year. Any adjustments in pay shall be granted at this time, to be effective with the first payroll of the following fiscal year, (May 1). This is not meant to imply that raises shall automatically be granted. Wages and benefits, directly related to their respective departments, is an addendum to this Personnel Policy. This addendum may be updated from time to time to reflect City Council approved adjustments. b. A new employee hired within six (6)months before a wage increase may not be eligible for such wage increase until satisfactory completion of a six-month period of time. Section 6.9 Longevity Pay Longevity stipend will be made to all full-time exempt and non-exempt, non-bargaining employees based on the below schedule. This stipend is added to the annual salary for non-exempt employees and exempt employees will receive the stipend on the 1st pay period of the employee's anniversary of date of hire. After 6 years, but less than 9 years $ 750 After 9 years, but less than 14 years $1000 After 14 years, but less than 20 years $1250 After 20 years, but less than 25 years $1500 After 25 years $2000 23 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) c. Insurance reimbursement checks shall be issued with all other vendor checks only after approval by City Council. d. No checks shall be distributed to individuals. Department Heads or their designee shall distribute payroll checks. e. All dental and vision assistance request must be given to the Accounting Clerk by April 30 of the current year except as stated in Section 8.3b Rollover Dental/Vision Policy. f. All the above shall apply unless extraordinary circumstances prevent them from occurring. g. Hourly pay is defined as base pay plus all stipends. Section 6.4 Callback Pay All full time employees covered by this Personnel Policy who are called back to work after having left after a full scheduled work day shall receive a minimum of two (2)hours work at time and one half pay. A call back is defined as an assignment of work that does not immediately precede or follow an employee's regularly scheduled work hours. Department Heads do not receive overtime pay, but may take time earned, when the demands of the position allow them to do so, with the approval of the Mayor. Section 6.5 Overtime Scheduling Time worked in excess of the established regular workweek hours constitutes overtime work. Before performing any overtime work the employee must receive approval from their supervisor or Department Head. Section 6.6 Overtime Pay a. Overtime pay shall be considered that time worked in more than their normal scheduled workday or forty (40) hours per week. Overtime pay shall be paid at the rate of one and one-half times the hourly rate, determined by dividing the annual salary by 2,080 hours. b. All full time,non-exempt employees will be compensated for all hours worked as described within their job description and duties as authorized, which means no employee shall work as an independent contractor or receive a stipend for hours worked except as authorized as an appointed position. Employees shall be duly compensated under the FLSA for hours worked; however employees may be subject to discipline for performing unauthorized work. Section 6.7 Compensation Time a. The City encourages the use of compensatory time,provided the net result is a saving of wage expenditures. b. Compensation time is earned at the rate of 11/2 hours for each hour of overtime worked. 22 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 6 Payroll Administration, Hours of Work and Overtime Section 6.1 Regular Hours of Work Section 6.1.1 Workday hours and lunch breaks Public Works Department maintenance employees normally begin their workday at 7:00 a.m. and end at 3.30 p.m., Monday through Friday, unless properly notified by Department Head. Lunch breaks are 1/2 hour(unpaid) and shall be determined by their Department Head. Lunch breaks for the City Offices shall be 1/2 one hour(unpaid) and scheduled not to disrupt office hours. Section 6.1.2 Public Works employee "On Call" status, duties,and payment Employees will be required for"On Call"duties to maintain the city public infrastructure. They shall be expected to check pumps and perform other such work as may be directed from time to time. The employee shall check the status of the wells, pumps, and lift stations approximately 7: 00 a.m. and wells again at approximately 4:00 p.m. for which they shall receive a minimum of two hours pay at the overtime rate. Personnel so selected for"On Call" duty shall be available for emergencies unless other arrangements are made between employees. Any such arrangements made shall require notification to the Department Head. Section 6.1.2 Work Schedule The workweek shall consist of forty (40)hours per week for all City non-exempt full time employees. The Department Head shall determine the length of the shift and starting time providing the City services are not disrupted. Section 6.2 Shift Changes Non-sworn employees shall normally be given fourteen (14) days notice of any changes in regular working hours, except in cases of emergency, or by mutual consent of employee and Department Head. Section 6.3 Payroll Administration All salaried, hourly, and part-time personnel shall be paid biweekly. Up to a one-week delay in payment may be in effect for regular and overtime hours. Further payroll and reimbursement policy details are as follows: a. Paychecks will be issued no later than 12:00 p.m. on payday. b. All full-time employees with health insurance coverage will have $1.00 withheld from the first paycheck of each month for their contribution to the health insurance costs. (Participating plan.) This fee is subject to change upon a review and approval by the City Council with a ninety (90) day notice to the employees that the City Council is reviewing a proposal to change plans or fee structure before approval. 21 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) well being of the City or any of its employees. Until action by Mayor and City Council is taken,the employee shall be suspended with pay. The Mayor shall approve every discharge with concurrence by the City Council. Purpose. The primary purpose of the disciplinary system is to correct improper behavior, not to impose penalties. The City expects its Department Heads and Supervisors to recognize situations where disciplinary measures are the most appropriate means to the end. Perspective. It is helpful to view discharge as an ultimate mean to correct a problem, when all else has failed. An employee, whose behavior or poor performance is due to lack of knowledge or experience, should receive training and assistance, not discipline. First Violation. Counsel the employee and issue a verbal warning. The Department Head and/or supervisor shall notify the employee that he or she is receiving a formal warning. The Department Head and/or supervisor shall place an informal memo in the employee's history file with the employee's knowledge. The Department Head and/or supervisor shall also inform employee of the contents of that memo. Second Violation. The Department Head and/or supervisor shall hold a meeting with the employee at which time the nature of the offense will be explained, and warned that any repetition could lead to the suspension or discharge of the employee. The Department Head and/or supervisor shall offer help to the employee in solving the problem. A formal written warning shall be issued concerning the prior incident. One copy shall be given to the employee and one shall be placed in the employee's file. Third Violation. The employee shall be suspended up to ten(10) days without pay upon approval by the City Administrator. The Mayor and City Council shall approve any suspension recommended by the City Administrator that is more than ten(10)days without pay. The employee shall be warned that a single further offense may be grounds for suspension up to thirty days or discharge. Upon the third violation, the Mayor and City Council shall be notified. Fourth Violation. Employee shall be given suspension more than three days up to thirty days or discharged, observing the procedures in this manual for processing an involuntary termination. Section 5.3 Grievance Procedure A grievance is defined as any expressed difference, dispute or controversy between an employee and the City, concerning the circumstances and conditions that concern the working relationship or work environment,however discipline and discharge procedures are not subject to review under the grievance procedure. If an employee has any complaint that cannot be handled orally by consultation with his Department Head, he may submit in writing within fifteen calendar days, his grievance to both the Department Head and the City Administrator for review by the City Administrator. When a decision is reached regarding the resolution of the problem a letter or memo shall be sent back to the Department Head and to the employee within thirty days. In the event the employee is not satisfied with the resolution proposed by the City Administrator,the Employee may request within twenty-one days an independent review by the Mayor. Any action taken by the Mayor will be final. 20 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) 1. Insubordination. m. Any other reason as determined by supervisor, Department Head, or Mayor. These examples are not all-inclusive, and other conduct not specifically covered above may result in disciplinary action depending upon the circumstances. Section 5.2 Discipline Procedure The City is committed to assisting all non-sworn employees who are not performing their job duties at expected standards. The City shall take any or all of the following steps in developing a "remediation plan" for employees with performance problems, although remediation may not be appropriate for all employees. The City, in its discretion, will determine when remediation will be made available to an employee, as well as what steps shall be included in a remediation plan. These procedures shall be available to sworn employees where practicable and to the extent they do not conflict with the administration any collective bargaining agreement provisions. 5.2.1 Remediation Notice and a chance to improve. Department Head shall inform the employee of his performance problems or shortcomings, and provide a reasonable opportunity to improve. Specific Information. Department Head shall let the employee know exactly what the problem is, and set up an improvement program that calls for specific actions by stated deadlines. Furthermore,the Department Head may recommend to the employee to contact the Employee Assistance Program. Maintenance of Records. Early warnings may take the form of verbal counseling; further warnings shall be in writing and these warnings are performance based warnings. Department Head shall include copies of any performance based warnings in the employee's personnel file. Employees shall be given the opportunity to sign warnings. Therefore, signing does not constitute the acceptance of such warning, but acknowledges employee is aware of the warning. Performance based warnings will be reviewed every 365 days or one year after issuance. If the employee has improved, the warning may be removed from his/her file and sealed. Provide a reasonable time to improve. When setting the deadline for improvement, the Department Head shall determine what would be a reasonable time considering the problem and circumstances. 5.2.2 Disciplinary Procedure Procedure for Disciplinary Action or Terminated Review. All non-sworn employees who have been notified of performance problems and directed to improve and correct such problems may be subject to discipline or discharge for the failure to do so or where further performance problems arise. Remember sworn employees are subject to the requirements of the Board of Fire and Police Commissioners Act. A non-sworn employee can be suspended any time, with intent to discharge, without regard to the preceding steps, if he or she commits an offense for which immediate discharge is specified as a penalty or if, in the Department Head's judgment, the employee's continued presence would be contrary to the 19 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 4.6 Personal Use of Telephones Employees are permitted to use City telephones for personal use on limited basis and for local calls only. Approval to use City telephones for personal business may be withdrawn by Department Heads if it becomes excessive or if use causes interference with work duties. Employees may pay for any non- business calls they make which are charged to the City. This policy is subject to change, as the City deems necessary. Section 5 Disciplinary Action Section 5.1 Reasons for Discipline Employees of the United City of Yorkville are expected to perform satisfactorily their assigned duties, and it is the duty of the Department Heads to oversee conduct and work performance of said employees within their respective departments. Unless otherwise set forth under a written contract of employment or unless provided otherwise by the Board of Fire and Police Commissioners, employment with the City is at-will, and employees can be discharged with or without cause,at any time at the sole discretion of the City. Reasons for disciplinary action may include, but are not limited to, the following: a. Incompetence, negligence, inefficiency, or failure or inability to perform your assigned duties. b. Abusiveness in your attitude or language, or in your conduct resulting in physical harm, injury or harassment to City employees or the public. c. Violation of City drug and alcohol policies. d. Violation of any lawful or official regulation, order or rule, or your failure to comply with any lawful direction given by your superior. e. Conviction of a felony or any criminal misdemeanor set forth in Section 10-1-7 of the Illinois Compiled Statutes. f. Causing damage to public property or waste of City supplies through negligence or willful misconduct, or failure to take reasonable care of City property. g. Falsifying employment applications or City records. h. Absence from scheduled work without prior authorization i. Claiming sick leave under false pretenses. j. Absence without leave for a period of three (3) days (an involuntary resignation), or a failure to report after leave of absence has expired or has been disapproved, revoked, or canceled by the employee's superior. k. Work history shows excessive or chronic absenteeism. 18 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 4.5.1 The e-mail system may be used only to process and communicate work related data and messages. Employees may only use e-mail for legitimate business-related communications in the course of their assigned duties. No one may use e-mail to conduct personal business of any kind, including downloading data from the Internet or from any other source for other than strictly work-related purposes. All data of any nature that are entered or received through your City computer including all e- mail messages are and will remain City property. None of those data or messages may be used for any purpose not related to City business, nor may they be sold,transmitted, conveyed or communicated in any way to anyone outside of the City without the express written authorization of an officially- designated City representative. Section 4.5.2 City computers and all data and e-mail messages on City computer systems are subject to inspection and search by the City. In the course of their duties, City systems operators, department heads, supervisors, and/or approved consultants may monitor employee use of the e-mail system and review the contents of data or messages entering, leaving or stored in the e-mail system. Section 4.5.3 The creation or transmission of any data or e-mail message that may be construed to violate the City's "Harassment-Free Workplace" policy or "Equal Employment Opportunity" policy is strictly prohibited. This prohibition includes sexually explicit or offensive messages, cartoons or jokes, ethnic or religious slurs, racial epithets or any other statement or image that might be construed as harassment or disparagement on the basis of race, color,religion, sex, national origin, age, disability,marital status, or any other status protected by law. Section 4.5.4 E-Mail may not be used to transmit disciplinary messages or statements regarding individual employees. All such negative messages must be kept strictly confidential and therefore may not be communicated via e-mail in any form whatsoever. For many of the same reasons, performance evaluations may not be conducted or transmitted via e-mail. Section 4.5.5 Unauthorized access of e-mail, use of other employees' passwords and disclosure of other employees' passwords is strictly prohibited. Unauthorized use of codes or passwords intended to gain access to other employees'e-mail accounts is prohibited. Likewise, the unauthorized disclosure of other employees'passwords is prohibited. As a condition of employment and continued employment, you are required to sign an e-mail acknowledgement form. (Appendix J) 17 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) a. All computer and telephonic communications systems and all communications and information transmitted by, received from or stored in these systems are the property of the City and as such are to be used solely for job related purposes (Note: See Section 4.6 Personal use of telephones). The use of any software and business equipment, including but not limited to, facsimiles, telecopiers, computers, and copy machines for private purposes is strictly prohibited. All materials and information created, transmitted or stored on City computer systems are the property of the City and may be accessed by authorized City personnel. Employees shall have no ownership or proprietary interested in the computer network, including any of the data files or applications operating or residing on the computer network or any stand-alone computers. No employee shall, without express authorization, copy or download any applications from the computer network, copy or load any applications onto the computer network, or disclose to, or allow the use of the computer network by, any third party. Furthermore, all employees shall be required to sign an E-Mail, Voice Mail, Computer, and Office Equipment Acknowledgement Form. (Appendix J) b. If you use this equipment for personal purposes you do so at your own risk. Further, you are not permitted to use a code, access a file or retrieve any stored communication unless authorized to do so or unless you have received prior clearance from an authorized supervisor. All pass codes are property of the City. You may not use a pass code that has not been issued to you or that is unknown to the City. If you violate this policy, you may be subject to disciplinary action, up to and including dismissal. c. Employees must obtain written authorization from their Department Head to use City information technology resources to access the Internet. Requests for Internet access must be based on legitimate,business-related reasons. Employees may only use authorized connections for Internet access. The network administrator will terminate any unauthorized connections to the server. Department Heads who authorize access to the Internet are responsible for promptly notifying the City's network administrator when Internet users terminate, change departments or no longer require Internet access. d. To ensure that the use of electronic and telephonic communications systems and business equipment is consistent with the City's legitimate business interests, authorized representatives of the City may monitor the use of such equipment from time to time to the extent permitted by applicable state and federal law. Users should not have any expectation of privacy with respect to any materials and information created or stored on these systems. Section 4.5 E-Mail Policy The City provides an electronic mail ("e-mail") system to some of its employees in order to facilitate the communication of work-related data internally and externally in the most effective and efficient manner possible consistent with legal requirements and established policies and procedures. In order to provide City employees with the benefits of e-mail communications without exposing the City to the many risks inherent in e-mail communications, we have developed the following rules. If you have any questions, contact the City Administrator. 16 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) c. Full-time City employees will not be considered for promotion or transfer if such change shall cause the employee to come under, or to provide direct supervision to a related City employee. d. If employees in a supervisory relationship become related after employment, every effort will be made to transfer one of the employees to a position where no supervisory relationship exists. If neither employee volunteers to transfer,the City Administrator/Mayor will arrange an involuntary transfer at his or her discretion. Transfer decisions may be based on, but are not limited to, such factors as the grade of each affected employee's position,the availability of openings for which the affected employees are qualified, and the availability of replacement candidates for the affected employees' positions. e. This policy is intended to comply with the requirements of all applicable federal, state and local laws. f. The City Administrator and Mayor are responsible for the coordination, administration and implementation of the provisions of this policy. Prior to the application of this policy regarding employment or transfer decisions with respect to spouses, supervisors must contact the City Administrator to ensure compliance with applicable federal, state and local laws. Section 4 Use of City Equipment Section 4.1 Authorization to Use Equipment City equipment and supplies may be used only for authorized City purposes. No City equipment or supplies shall be removed from City premises for personal use. Only those employees authorized by the Department Head, City Administrator, or Mayor. Section 4.2 Use of City Vehicles An employee must obtain permission from the Department Head to use City vehicles, as provided by the City Policy(Appendix I), and use of city vehicles are encouraged, if available. Any out of pocket expenses such as parking, tolls, emergency repairs shall be reimbursed upon presentation of receipts. Section 4.3 Use of Personal Vehicles for City Business Whenever an employee is authorized to use a personal vehicle in the performance of official City duties, the employee shall be compensated at the prevailing IRS mileage rate. All mileage compensation shall be a result of authorized personal vehicle use approved by the employee's Department Head. Reimbursable uses include: the use of personal vehicle to attend out-of-town functions, training sessions, and meetings when such functions are a requirement of the employee's job or are deemed desirable by their Department Head or the Mayor. Section 4.4 Computer and Telephone Communications Systems 15 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) c. When applicable,the City and its employees shall cooperate fully with police and other law enforcement officials in the investigation and prosecution of any workplace violence. d. The City may take other actions, as it deems appropriate under the specific circumstances, including seeking judicial action. 3.12.4 No Retaliation The City forbids retaliation against any employee for reporting any violation of this policy. Any employee who engages in retaliation in violation of this policy shall be subject to disciplinary action up to and including discharge. Section 3.13 No Smoking or use of Tobacco Products Smoking and/or use of any form of tobacco products are prohibited within city owned public buildings. Designated areas may be designated with approval of the Department Head and City Administrator. Section 3.14 Nepotism 3.14.1 Spouse/Relatives of Department Heads/Elected Officials a. The employment of spouse or a relative of any department head or elected official may be subject to a confidentiality disclosure agreement or conflict of interest agreement as deemed necessary by the city attorney. For this purpose, a relative is deemed to mean a spouse,parents, grandparents, children or grandchildren, siblings, aunts, uncles, in-laws, and step relatives within these categories. b. This policy is intended to comply with the requirements of all applicable federal, state, and local laws. The City Administrator and Mayor are responsible for the coordination, administration and implementation of the provisions of this policy. 3.14.2 Relatives of All Employees a. The purpose of this policy is to establish consistent guidelines concerning the employment of relatives of employees of the City. Relative is deemed to mean a spouse, parents, grandparents, children or grandchildren, siblings, aunts and uncles, in-laws and step-relatives, within these categories. It is the policy of the City to provide all employees with equal employment opportunities for career advancement without fear of favoritism or penalty, actual or implied, based on family relations. b. The employment of a relative of any full-time City employee, in a full or part-time position, is prohibited if such employment shall cause the new employee to come under direct supervision of or provide direct supervision to the related full-time employee. 14 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 3.12 Threats,Violence and Weapons 3.12.1 Prohibited Conduct "Workplace violence" includes any behavior or conduct on City premises, which is sufficiently severe, offensive, or intimidating to cause an individual to reasonably fear for his or her personal safety or the safety of co-workers and/or property. It includes,but is not limited to: a. Any physical behavior, or threat of physical behavior, which involves aggressive contact with any person, including pushing, hitting, fighting, throwing objects or otherwise intentionally injuring another person or attempting to injure another person. b. Any physical behavior, or threat of physical behavior,that would place a reasonable person in fear of receiving imminent physical injury or aggressive physical contact of the sort discussed above; or c. Any act of vandalism or other intentional damage or destruction of City property. No employee or third party, except for authorized law enforcement personnel, is permitted to bring weapons or firearms onto City property (including City vehicles). 3.12.2 Reporting Procedures a. Employees who become aware of workplace violence or any threat of workplace violence, whether by an employee or non-employee,must immediately report such action to their immediate supervisor and law enforcement personnel. Disciplinary action may result if the employee having knowledge of a suspected violent act fails to report the incident. b. Any employee who is a victim of workplace violence must immediately report the situation to law enforcement personnel, then his or her supervisor or the City Administrator when the supervisor is involved. c. Any report made pursuant to this policy will be treated with confidentiality to the extent reasonably possible and appropriate. d. Actions that may be considered endangering or life threatening by or against any employee or individual on City property should, in addition to the reports set forth above, be reported to law enforcement by calling 911. 3.12.3 Investigation and Responsive Action a. All incidents of alleged workplace violence will be investigated promptly by the City. b. Based on the results of the investigation,the City will take appropriate action. If a violation of policy is found, such action may include immediate discharge. Additionally, the City may report the situation to law enforcement. 13 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) b. Any employee acting in a supervisory capacity shall require all employees under their supervision to comply with all applicable safety rules and practices. c. Any employee having knowledge of any unsafe condition or work practice shall report such condition or practice to their immediate supervisor, departmental safety representative, or department heads. d. All employees shall use reasonable precautions in the performance of their duties and act in such a manner as to assure maximum safety to themselves, their fellow employees and the public. e. All employees shall familiarize themselves with the safety rules applicable to their jobs and shall consult with their supervisors on any safety rule or practice not understood, or whenever work conditions present unforeseen hazards. f. No employee shall remove or make ineffective any safeguard, safety device or safety appliance except for the purpose of replacement, repair or adjustment. g. Employees shall keep their work areas clean, orderly and,to the extent possible, free from all recognized safety hazards. h. All employees shall work in appropriate clothing, including footwear, suitable for the type of work being performed, and shall wear or use appropriate safety devices or personal protective equipment as provided, or directed. i. When driving or riding as a passenger in a City-owned vehicle, or in a personal vehicle while on City business, employees shall wear properly adjusted and fastened seat belts. j. Employees shall comply with all applicable Local, State and Federal traffic laws when operating a City vehicle or personal vehicle while on City business, except for police officers when authorized in the line of duty and in accordance with Department standard operating procedures (SOP's). k. Any employee who suffers an on-the-job injury or illness, or is involved in an accident while operating City equipment, a City-owned vehicle, or a personal vehicle on City business, shall complete a report of accident on the approved report form and submit the form to the immediate supervisor. The form shall be completed and submitted within twenty-four hours of the on-the-job accident, injury or illness to the extent practicable. Individual departments may adopt any safety rules that address particular operations or hazards that exist within that department and which are not inconsistent with the general safety rules listed above. Any employee found to be in violation of the general safety rules or applicable departmental safety rules may be subject to disciplinary action. 12 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) the State Gift Ban Act. Additional information about this policy maybe obtained from the City Administrator, Ethics Officer or City Attorney. b. No employee in the City's service shall have any financial interests in the profits of any contractor, service provider, or other work performed for the City, or shall personally profit directly or indirectly form any contract, purchase, sale or service between the City and any person or company. Any employee who violates this section shall be subject to discipline for misconduct in office. Section 3.9 Political Activity a. No employee shall use his or her official position of employment to coerce or inhibit others in the free exercise of their political rights; or engage in political activities while at work or on duty. b. Due to the conflict of interest created by employees holding an elected office, the taking of an oath for any City office shall constitute an employee's resignation from City employment. Section 3.10 Workplace Inspections The City wishes to maintain a work environment that is free of illegal drugs, alcohol, unauthorized firearms, explosives, or other improper materials. To this end,the City prohibits the possession, sale, transfer or use of such materials on its premises or in City vehicles. The City requires the cooperation of all employees in administering this policy. Desks, lockers and other storage devices may be provided for your convenience, but remains the sole property of the City. Accordingly, any agent or representative of the City can inspect them, as well as any articles found within them, at any time, with or without prior notice. The City also reserves the right to conduct searches and inspections of employees, employees'personal effects or City-provided vehicles, equipment, materials, such as boxes, thermoses,purses, briefcases, desks, computer files, computers, computer disk, cabinets, file drawers, or packages without notice. If you refuse to submit to a search or are found in possession of prohibited articles, you will be subject to disciplinary action, up to and including dismissal. The City is not responsible for loss of or damage to personal property on the job. Section 3.11 On-the-Job Safety/Reporting of Accidents Employees are expected to exercise caution and observe all established safety rules and regulations applicable to their position and in the operation of tools, equipment and motor vehicles in connection with City business. (Safety Policy-Appendix H) The following safety rules apply to all employees of the City: a. Basic responsibility for safety rests with Department Heads and from them, to their designated safety representatives, supervisors, and employees, but it is the responsibility of every employee to become familiar with and adhere to all safety rules and regulations. 11 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Further, employees employed in safety sensitive positions are subject to periodic or random testing. Employees subject to D.O.T. testing shall be tested in accordance with D.O.T. regulations in addition to the testing and discipline provisions of this policy. Refusal to submit to testing will result in disciplinary action, up to and including termination of employment. Section 3.5 No Solicitation Solicitation by employees shall not be permitted during working time (the time employees are performing Department functions)in the City, or during non-working hours in areas where it will disturb other employees who are working. Distribution or circulation of printed materials by employees shall not be permitted any time, including working and non-working time, in working areas. Solicitation or distribution of printed materials by non-employees is prohibited in work areas. Section 3.6 Employee Performance Evaluation At a minimum, yearly reviews shall be made of the employee's work performance by the Department Heads, and reported to the Mayor. Employees may be given more frequent evaluations as circumstances warrant. A finding of satisfactory performance is needed for advancement on the wage scale. Section 3.7 Outside Employment Employees may hold outside employment, including self-employment, provided such employment does not: 1) interfere with the performance of City duties; 2) present a potential conflict of interest; 3) result in outside work being performed during an employee's work shift;4) involve the use of city equipment or supplies. Employees shall be permitted to engage in outside employment only with the prior written approval of their Department Head. If granted permission for outside employment an employee's Department Head may revoke the permission where it appears to the Department Head that such activity conflicts with the standards set forth above. Employees who engage in outside employment shall notify their Department Head of the addresses and phone numbers where they can be contacted, if necessary, for their normal work schedule, of the name of their supervisor(if applicable), and of the type of work they are (or will be)performing. Section 3.8 Gifts and Gratuities a. City services are not to be rendered by any employee with the expectation or in exchange for any gift, gratuity, discount, reward, entertainment, hospitality, loan, forbearance, other tangible or intangible item having monetary value. This policy prohibits the receipt of gifts by the employee's spouse or an immediate family member living with the employee from a"prohibited" source. In addition, all employees are required to comply with the City's Ordinance#1999-12 (Appendix G) implementing the provisions of the State Gift Ban Act. When an employee receives any offering as a result of his or her status as a City employee, the offering must be immediately turned over to the City's Ethics Officer, which is the Kendall County States Attorney. The Ethics Officer will determine the ultimate disposition of any gift or offering in accordance with the City's ordinance and 10 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Employees are expected and required to report to work on time in appropriate physical and mental condition to perform duties of their jobs. Section 3.3.4 Education and referral program Employees have the right to know the dangers of drug abuse in the workplace,the City's policy about them and what help is available to combat drug problems. Employees needing assistance in overcoming drug abuse problems are encouraged to seek professional assessment, treatment support and aftercare at appropriate outside agencies. Conscientious efforts to seek such help will not jeopardize any employees' job nor will it be noted in any personnel record. However, referral to such programs in no way exempts an employee from discipline for less than acceptable job performance. Section 3.3.5 Employment condition As a condition of initial and continued employment, each employee shall: a. Agree in writing to abide by the terms of the City's policy respecting a drug and alcohol- free workplace; and, b. Agree, as required by law, to inform his or her supervisor of his or her conviction of any criminal drug or alcohol Statute, for a violation occurring on or off City premises, while conducting City business, no later than five (5)days after such a conviction. A conviction means a finding of guilt(including a plea of"no to contendere") or the imposition of a sentence by a Judge or jury in any federal or state court, and/or a finding of Court Supervision. Section 3.3.6 Disciplinary action An employee who violates the terms of this policy may be subject to disciplinary action including suspension and/or termination and may be referred for prosecution consistent with applicable local, state and federal law. a. The City shall take prompt disciplinary action with respect to any employee who violates this policy. b. The City may require an employee who violates the terms of this policy to satisfactorily participate in a drug or alcohol abuse assistance or rehabilitation program. Section 3.4 Drug Testing It is the policy of the City to conduct drug/alcohol testing where it has reason to believe that an employee may be under the influence of alcohol, illegal drugs or other controlled substances. In addition, any employee who is reasonably believed to have caused or contributed to an accident which resulted in personal injury requiring medical treatment away from the scene of the accident or which disabled a piece of equipment shall be tested for alcohol, illegal drugs, or other controlled substances. 9 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) An employee who believes that he or she has been the subject of harassment or retaliation for complaining about harassment also has the right to file a charge of civil rights violations with the appropriate state or federal enforcement agency. These include: Illinois Department of Human Rights 100 West Randolph Street, Suite 10-100 Chicago, Illinois 60601 312-814-6200 United States Equal Employment Opportunity Commission Chicago District Office 500 West Madison Street, Suite 2800 Chicago, Illinois 60661 312-353-2713 Section 3.3 Drug-Free Workplace Policy(Appendix F) Section 3.3.1 The United City of Yorkville has adopted a Drug-Free Workplace Policy as described in Resolution Number 93-17 (10-25-1993). It reads as follows: Illegal drugs and the abuse of legal drugs in the workplace are a significant danger. They impair safety and health, promote crime, lower productivity and quality and underline public confidence in the work City employees undertake. The City prohibits drug and alcohol impairment and the illegal use of drugs in the workplace. Under the federal and state Drug-Free Workplace Acts, 41 USC 701, et seq., and 30 ILCS 580/1 et seq., in order for the City to be considered a "reasonable source" for the award of federal or state grants, it is appropriate to adopt the following policy: Section 3.3.2 Definition and descriptions Any location which City business is conducted,whether at this or any other site, is declared to be a drug-free workplace. All employees are absolutely prohibited from unlawfully manufacturing, distributing, dispensing, possessing or unlawfully using controlled substances or alcohol, as defined in the federal and state Drug-Free Workplace Acts, in the workplace. This policy does not apply to the lawful use of prescription drugs under the supervision of a licensed healthcare professional and within the limits of a valid prescription. An employee who has been prescribed drugs or who is taking over- the-counter medications that come in containers with warnings about drowsiness or interference with the ability to operate machinery or drive safety, is required,however,to consult with his or her doctor or pharmacist about the medication's effect on the employee's ability to perform his or her job safely, and to immediately disclose to his or her supervisor any medication-related work restrictions. Employees should not, however, disclose the type of drugs that have been prescribed or the underlying medical conditions, impairments or disabilities unless specifically directed to do so by their doctor or asked to do so by the City. Section 3.3.3 Employee's ability to perform duties 8 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) pa te-ipation i-rror be subjected to discrimination in--a-H} program-n -aeti ii bnde iltale-HfFn--part- --lb-e eral-funtkin anv personnel matters. c. The City Administrator shall oversee civil rights compliance. Section 3.2 Anti-Harassment Policy The United City of Yorkville is committed to maintaining a work environment that is free of discrimination. In keeping with this commitment, we will not tolerate harassment of City employees by anyone, including any supervisor, co-worker, or any third party. All employees are expected to avoid any behavior or conduct that could reasonably be interpreted as harassment. All employees are expected to make it known promptly, through the avenues identified below,whenever they experience or witness offensive or unwelcome conduct. Harassment consists of unwelcome conduct, whether verbal,physical, or visual,that is based upon a person's protected status, such as sex, color, race, religion, national origin, age, physical or mental disability or other protected group status. The City will not tolerate harassing conduct that affects tangible job benefits, that interferes unreasonably with an individual's work performance, or that creates an intimidating,hostile, or offensive working environment. Such harassment may include, for example, jokes about another person's protected status, kidding, teasing or practical jokes directed at a person based on his or her protected status. Sexual harassment deserves special mention. Unwelcome sexual advances, requests for sexual favors, and other physical, verbal, or visual conduct based on sex constitute sexual harassment when(1) submission to the conduct is an explicit or implicit term or condition of employment, (2) submission to or rejection of the conduct is used as the basis for an employment decision, or(3)the conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Sexual harassment is conduct based on sex, whether directed towards a person of the opposite or same sex, and may include explicit sexual propositions, sexual innuendo, suggestive comments, sexually oriented "kidding" or "teasing", "practical jokes",jokes about obscene printed or visual material, and physical contact such as patting,pinching, or brushing against another person's body. All City employees are responsible to help assure that we avoid harassment. If you feel that you have experienced or witnessed harassment, you are to notify the City Administrator, your department head or supervisor, or City Attorney or any of the individuals listed below: Employee Assistance Program (Appendix E), Coordinator/Contact person as posted on the employee bulletin board. The City forbids retaliation against anyone for reporting harassment, assisting in making a harassing complaint, or cooperating in a harassment investigation. If you feel you have been retaliated against,you are to notify the City Administrator,your Department Head or Supervisor or City Attorney or the previously listed contact persons. The City's policy is to investigate all such complaints thoroughly and promptly. To the fullest extent practicable,the City will keep complaints and the terms of their resolution confidential. If an investigation confirms that a violation of the policy has occurred,the City will take corrective action, including discipline, up to and including immediate termination of employment. 7 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 2.3 Probationary Period A formalized twelve-month evaluation and probationary period are in effect at the time of appointment for all non-sworn employees. The evaluation periods are to be treated as an integral part of the selection process. Serious evaluation shall be made as to the employee's work record, attendance, compatibility, and any other aspect of job performance deemed necessary to insure the highest level of performance. These evaluations, by the Department Head, shall be submitted to the City Administrator. The existence and/or completion of the evaluation and probationary period do not imply that the employee has a contractual right to continued employment with the City. Sworn employees are subject to the probationary period established by the Board of Fire and Police Commissioners. Section 2.4 Layoff It may become necessary to require an employee's involuntary separation from City service without pay, due to lack of work or funds. The required number of employees may be laid off in the order of their relative length and quality of service. However, careful consideration shall be given to maintaining a work force reflecting the needs of the community. The City expressly reserves the right to make layoffs in any order. Employees shall be notified by certified mail at least ninety(90) days before their separation. Reasons for selecting the employees to be separated shall be documented and maintained on file to support action taken. In the event of a layoff, employees laid off shall be placed on a preferential hiring list for a period of no less than two (2)years. Re-hiring shall be in reverse order of separation, providing that the employee laid off has the skills and ability for the job to be filled. No employee may be reduced in rank,pay, or title for any reason other than disciplinary reasons. Reduction of rank, pay, or title requires 2/3 vote of the City Council for all non-sworn employees. Sworn employees are subject to the jurisdiction of the Board of Fire and Police Commissioners. Section 3 Employee Conduct Section 3.1 Equal Employment Policy The United City of Yorkville has adopted an Equal Employment Policy as described in Resolution 93- 18 (10-25-1993) (Appendix D). The provisions of that Ordinance, 4 . changes to he currently compliant within accordance with-_Federal, State, and Local laws, provide as follows: a. It is the policy of the United City of Yorkville to promote nondiscriminatory practices in its hiring and its contractual undertakings. It is the policy of the City to conform with all aspects of Federal Civil Rights legislation including the Equal Employment Opportunity Act(42 USC §2000), and all State Civil Rights Legislation. b. No person shall, on the grounds of race, color,religion, sex, national origin, age, disability, martial status, or any other status protected by law be excluded- 'rcm} 6 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) a. The Department Head of each department shall recommend in writing to the appropriate Committee, all appointments for their respective departments. The Mayor is the appointing authority,with the concurrence of the City Council. b. When a full-time job vacancy occurs, as deemed necessary by the Mayor or City Council, the Department Head shall submit in writing, a job announcement, stating the title, salary range,job description,manner of application, and closing date for application. The announcement shall be submitted to the Mayor to be assigned to the appropriate committee before being posted or advertised. c. After reviewing applicant qualifications, and/or holding personal interviews, the Department Head shall recommend the applicant deemed best suited for employment with the City. The Department Head will conduct a background check(Appendix C) as a condition of the employment offer in concurrence with a recommendation being submitted to the Mayor for appointment with concurrence by the City Council. d. While current full-time City employees are encouraged to apply for appointment to positions for which they are qualified,the City reserves the right to hire external or internal applicants for any or all vacant positions. Accordingly, position announcements may be posted internally and/or advertised before a position is filled. e. An employee of the City may request, or be requested,to transfer to another position within the City. Section 2.2 Personnel Records Section 2.2.1 Maintenance of records Department Heads shall maintain personnel records of each employee containing the employee's name, title, department, starting date, salary, change in employment status, training received, disciplinary actions, or other such information as may be considered pertinent. Section 2.2.2 Confidentiality All employee records shall be considered "CONFIDENTIAL" and shall not be released to outside parties except where consistent with the Illinois Personnel Record Review Act, 820 ILCS 40/01.01 et. seq., or as authorized by the individual employee. Section 2.2.3 Standardized forms Personnel evaluation, absenteeism, grievances, and other job performance records shall be standardized, and will apply to all non-sworn city personnel. Section 2.2.4 Notification process to Finance Director With the promotion, demotion, or termination of employment of any employee,the appropriate Department Head must file a written notice and said action with the Finance Director. 5 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) entitled to vacation or other similar benefits enjoyed by full-time employees. Temporary employees are hired by the Department Head, with concurrence of the Mayor and City Council. Section 1.4.6 Exempt Salaried Employee An employee paid on a salary basis that works in an executive, administrative or professional capacity determined by the City to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA). Exempt salaried employees are not entitled to overtime under the FLSA. Notwithstanding any provisions of this Manual, the discipline of such employees shall be in accordance with FLSA regulations regarding exempt salaried employees. Section 1.4.7 Non-exempt Employees An employee who is either paid by the hour or on a salary basis and is not in a position determined by the City to be exempt from overtime under the Fair Labor Standards Act. Such employees are eligible for overtime pay. Section 1.5 Conflict with Other Regulations or Manuals In the event there is a conflict between the policies contained in this Manual and a collective bargaining agreement, a current written individual employment agreement, or applicable rules and regulations of the Board of Fire and Police Commissioners � �>rkPith;tt 4 i I , the terms of the agreement I or applicable rules and regulations shall apply. No one other than the Mayor, with the advice and consent of the City Council, has the authority to enter into a contract contrary to the terms of this Manual. Section 2 Personnel Program and Employment Status Section 2.1 Recruitment, Application, and Selection Section 2.1.1 Recruitment It is the policy of the United City of Yorkville to afford equal employment opportunity in all personnel practices to all qualified individuals without regard to race, color, religion, sex, national origin, age, physical or mental disability, marital status, or any other status protected by law. Section 2.1.2 Application Appointment and promotion to the positions in the City will be based upon merit and fitness. Selection methods will be based wholly on the job related references, aptitude, and adaptability. Section 2.1.3 Selection Regardless of the number of applicants, selection methods shall be deemed competitive when the qualifications required are based upon education, experience and personnel standards established for the position. In such instances, a reasonable opportunity shall be afforded for qualified persons to apply, and the following procedures will apply to the recruitment of non-sworn personnel: 4 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) 8. Department Heads shall administer the personnel policies and procedures including the performance evaluation and the employee grievance procedures. 9. Department Heads shall perform any other lawful acts that are considered necessary or desirable to carry out the purpose of the personnel system and the provisions outlined in this manual, or as directed by the Mayor and City Council. Section 1.3.4 Fire and Police Commissioners (Appendix B) The Board of Fire and Police Commissioners performs the function of a civil service commission for all sworn police officers. The board hires, fires, promotes and disciplines all members of the police department, except the Police Chief,who is appointed by the Mayor with the advice and consent of the City Council and will not be hired or disciplined by the Board. Section 1.4 Definition of Employee Section 1.4.1 Department Heads Department Heads are salaried on an annual basis, regardless of number of hours worked over 40 hours per week. Department Heads do not receive overtime pay. However, if it is necessary for them to work over the forty-hour week, they may(work requirements allowing),take time off for personal reasons. This benefit is not to be abused. The Department Head shall maintain a record of such absences to be made available to the Mayor upon request. Section 1.4.2 Supervisory Supervisory personnel are defined as members of the management group. Supervisory personnel direct the daily work activities of unit or shift of employees. Employees shall convey late report times, illness, or other absence, and make requests for authorized leave to the Supervisory personnel. Section 1.4.3 Non-Exempt Full-Time Full-time non-exempt employees are paid on an hourly basis. All full-time non-exempt employees are expected to work 40 hours per week,unless authorized leave is approved by the Department Head or indicated within their job description upon approval by the Mayor and City Council. Section 1.4.4 Part-Time An employee who is employed regularly for less than the normal number of hours is considered part- time. These employees receive straight time for all hours, (less than forty hours in one week), are ineligible for benefit packages listed in this manual, and may not work more than 1,000 hours per year. Any exceptions to the definition of part time employee must have Mayor and City Council approval. Section 1.4.5 Temporary Temporary employees are generally those persons employed to fill a position for less than six (6) months duration. There is no guarantee of reinstatement for the same period during the following calendar year. Temporary employees are not entitled to sick leave. Temporary employees are not 3 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 1.3 City Organization and Administration of the Personnel Program 1.3.1 City Council The City Council of the United City of Yorkville shall exercise control over personnel only through the adoption of the City's Annual Budget, Pay Plan, confirmation of the Mayor's personnel appointments, or by the adoption of ordinances and resolutions as deemed necessary by the Council. 1.3.2 Mayor The Mayor shall be responsible for ensuring the effective administration of the policies and procedures and may delegate such functions as deemed necessary for the implementation of this system. The Mayor shall perform the performance evaluations for the City Administrator, Chief of Police and Executive Director for Parks and Recreation Department. 1.3.3 Department Heads 1. The Department Heads shall be responsible for directing and coordinating personnel activities of the City on a day-to-day basis. 2. Department Heads shall establish such rules as deemed necessary to the efficient and orderly administration of their respective departments. 3. Department Heads shall evaluate their employees annually by February 15 of each year, and from time to time as needed, submitting their reports to the City Administrator by March 1St Evaluations shall be made on standardized forms as provided by the City, and shall provide a comprehensive review of the quality of work performed by the employee. Both Department Head and Employee shall sign evaluations. 4. Department Heads shall prepare a tentative budget before the end of each fiscal year. It shall be presented to the Finance Director. The Finance Director will prepare the budget to be presented to the Mayor. The Mayor will present the budget to the City Council for approval. 5. Departments Heads shall prepare Job Descriptions and recommend the selection and hiring of non-sworn personnel to their appropriate committees when such job openings are deemed necessary and subject to adoption by the Mayor and City Council. 6. Department Heads shall submit for approval any promotion, demotion, and discharge of non- sworn personnel in their respective department, with the City Council and Mayor having authority for final dispensation of all non-sworn employees. 7. Department Heads shall supervise, develop and maintain the personnel system including written forms,procedures, and records. Furthermore, whenever there is a request for a policy change or recommendation the City Administrator shall prepare the request to the Mayor for City Council approval. 2 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 1 Introduction Section 1.1 Purpose and Disclaimer This Manual describes the current personnel policies that apply to you as a member of the United City of Yorkville ("City")workforce. This Manual is designed only to introduce you to the City and to serve as a guide to present City policies, practices and procedures. The City has the right to modify, amend, or withdraw any or all of the policies or procedures described in this Manual at any time. All employees shall sign an employee acknowledgment form upon receiving this employee manual. (Appendix A) Although the City hopes that all employees will enjoy a long and mutually beneficial career with the City,there is no guarantee of future employment or employment under any specific conditions. This Manual is not an employment contract of any kind, and it does not create any rights in the nature of employment contract,regardless of whether it has been distributed to new or existing employees, nor does it provide any due process rights in the event of discipline or discharge. Nothing shall restrict your right to terminate your employment at any time with or without notice or cause, and nothing shall restrict the right of the City to terminate your employment at any time with or without notice or cause. No representative of the City, other than the Mayor with City Council approval, has any authority to enter into any employment contract of any kind. Any contract or promise of employment must be in writing and must be signed by the Mayor and approved by the City Council. Section 1.2 Applicability Unless otherwise noted, these personnel policies apply to all employees of the United City of Yorkville government except that these policies do not apply to the following: a. Elected Officials b. Persons employed to make or conduct a temporary and special inquiry, investigation or examination on behalf of the Mayor or City Council c. Volunteer or appointed personnel who receive no regular compensation from the City Unless otherwise specifically stated, none of the benefits referenced in this Manual apply to part-time employees. Unless otherwise provided for in a written contract of employment, Department Heads or other supervisory employees are subject to this Manual. If you are a Department Head,where provisions discuss an employee's relationship with his Department Head, you may assume that the City Administrator has that relationship vis-à-vis yourself. If you are the City Administrator, where provisions discuss an employee's relationship with his Department Head, you may assume the Mayor has that relationship vis-à-vis yourself. If you have any questions regarding how this Manual applies to you because of your position with the City, contact your immediate supervisor. 1 United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) Section 5 Disciplinary Action 5.1 Reasons for Discipline 5.2 Discipline Procedure 5.2.1 Remediation 5.2.2 Disciplinary Procedure 5.3 Grievance Procedure Section 6 Payroll Administration, Hours of Work and Overtime 6.1 Regular Hours of Work 6.1.1 Workday hours and lunch breaks 6.1.2 Public Works Employee "On-Call" Status,Duties, and Payment 6.1.3 Work Schedule 6.2 Shift Changes 6.3 Payroll Administration 6.4 Call-Back Pay 6.5 Overtime Scheduling 6.6 Overtime Pay 6.7 Compensation Time 6.8 Pay Adjustments 6.9 Longevity Pay Section 7 Leave Time 7.1 Vacation Leave 7.2 Holiday Leave 7.3 Sick Leave 7.3.1 Purpose, Allowance, and Accumulation 7.3.2 Medical Verification 7.3.3 Sick Leave Utilization 7.3.4 Unused Sick Leave 7.4 Reporting of Absences 7.5 Duty-Related Injury or Illness Leave 7.6 Emergency & Bereavement Leave 7.7 Military Leave 7.8 Jury Duty Leave iii United City of Yorkville Employee Manual Final Draft — 03-28-03 (Legal Review Completed by Attorney Abbey Rogers with changes) 3.3.1 Workplace Policy (Appendix G) 3.3.2 Definition and descriptions 3.3.3 Ability to perform 3.3.4 Education and referral program 3.3.5 Employment condition 3.3.6 Disciplinary action 3.4 Drug Testing 3.5 No Solicitation 3.6 Employee Performance Evaluation 3.7 Outside Employment conditions 3.8 Gifts and Gratuities (Appendix G) 3.9 Political Activity 3.10 Workplace Inspections 3.11 On-the-Job Safety/Reporting of Accidents (Appendix H) 3.12 Threats,Violence and Weapons 3.12.1 Prohibited Conduct 3.12.2 Reporting Procedures 3.12.3 Investigation and Responsive Action 3.12.4 No Retaliation 3.13 No Smoking or Tobacco Product use 3.14 Nepotism 3.14.1 Spouse/Relative of Department Heads/Elected Officials 3.14.2 Relatives of All Employees Section 4 Use of City Equipment 4.1 Authorization to Use Equipment 4.2 Use of City Vehicles (Appendix I) 4.3 Use of Personal Vehicles for City Business 4.4 Computer and Telephone Communications Systems (Appendix J) 4.5 E-Mail Policy 4.5.1 E-Mail system usage 4.5.2 Inspection/Search procedure 4.5.3 Prohibit use pertaining to other City Policies 4.5.4 Confidentiality of personnel records/memo's 4.5.5 Unauthorized access 4.6 Personal Use of Telephones ii UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer \ U Subject: Heartland Regional Lift Station Date: March 21, 2003 Attached find a report from Walter E. Deuchler Associates regarding the proposed regional lift station that would serve the area south of Route 34 and generally to the east of McHugh Road. The City commissioned Deuchler to prepare this report due to the impending development of the Heartland Circle subdivision. Deuchler found that construction of the lift station is feasible, but used conservative cost estimates until soil borings are conducted to determine how much rock excavation and/or dewatering would be required. Until those conditions are known, they recommend we use a cost estimate of about $2,500,000. This estimate also includes a sewer extension to the Gawne Lane lift station, which could be delayed to a later date. The estimate does not include construction of any sewers on the Heartland Circle property. The development agreement with Heartland Circle doesn't address who would construct the sewer from their proposed onsite lift station to their southwest corner, where it would connect to the sewer included in the cost estimate. Heartland Circle's financial contribution is based on the percentage of population equivalent tributary to the lift station. Using Deuchler's estimates, Heartland Circle will need to contribute about 33% (952 PE/2869 PE), which equates to about $800,000. The city would fund the balance of$1,700,000. If we decide to proceed with this project, we need to settle on a name for the new lift station, which has been called the Heartland Regional lift station, the Woodworth lift station, the Bruell lift station, and the Wooddale lift station, depending on who you talk to. Please place this item on the Public Works Committee agenda of March 24, 2003 for consideration. Cc: Eric Dhuse, Director of Public Works Traci Pleckham, Director of Finance 1 I I I THE UNITED CITY OF YORKVILLE ILLINOIS PRELIMINARY ENGINEERING REPORT HEARTLAND REGIONAL PUMP STATION I t 20, 0 MARCHZ 03 I WALTER E. DEUCHLER ASSOCIATES, INC. 230 WOODLAWN AVENUE AURORA, ILLINOIS 60506 PRELIMINARY ENGINEERING REPORT HEARTLAND REGIONAL WASTEWATER PUMP STATION UNITED CITY OF YORKVILLE MARCH 17, 2003 I. INTRODUCTION In November of 2001, Walter E. Deuchler Associates, Inc completed a sanitary sewer capacity evaluation for the Center Street and King Street sewers. During the course of this study, flow monitoring verified that the 12-inch sanitary sewer on Center Street lacks the adequate reserve capacity to convey the total projected wastewater flows to be discharged from the future development of the Heartland Subdivision service area. This same report,however, identified that the 12-inch King Street sanitary sewer,south of Main Street,does have the adequate reserve capacity to convey these projected additional flows. The report recommended that the proposed 145 acre development south of Heartland Subdivision include a regional pump station to serve the new development and provide for the elimination of the Gawne Lane and Woodworth pump stations. The proposed regional pump station project would include the construction of the necessary gravity sewers to collect flows from the new development areas and from the abandoned stations and force main to convey flows from the new pump station to the King Street sewer. On January 14,2003,the Yorkville City Council authorized Walter E.Deuchler Associates, Inc.to proceed with preliminary engineering services for the design of the Heartland Regional Pump Station. The scope of services, as stated in the Engineering Agreement, included the following: • • Review existing topography and utility maps. Collect any additional field topographic information required to properly analyze various options for the pump station location and for routing of necessary gravity sewers and force mains. • Provide a proposed pump station location and layout. • Provide preliminary design of necessary force mains and gravity sewers. • Determine the eastern limit of the area serviceable by the 10-inch Heartland sewer. • Provide an Engineer's Opinion of Probable Cost for the proposed improvements. • Meet with City personnel, as necessary, to discuss design, progress and potential pump station sites. The following is a preliminary engineering report addressing the capacity needs and required improvements for the development of the Heartland Regional Pump Station. II. GENERAL BACKGROUND The enclosed Exhibit A delineates Service Area No.1 and Service Area No.2,the two service areas that will be tributary to the Heartland Regional Pump Station. Additionally, this exhibit identifies a potential extension of Service Area No.1 eastward to the existing FPA boundary. The existing eastern limit of Service Area No.1 is limited by depth of the existing 10-inch sewer located at the intersection of Dakota Street and Tuma Road. The pending development of the Heartland Circle Subdivision,however,provides opportunities for the eastward extension of Service Area No.1 . Preliminary utility drawings for the Heartland Circle Subdivision show a sanitary sewer being stubbed out on Spring Street to West Road in the northeast corner of the subdivision. This sewer could be installed as a 12-inch sewer at a depth which would allow its extension to the east. Though the terrain in this area is rolling with some severe grade changes,it is possible that a 12-inch sewer could be constructed from the intersection of West Road and Spring Street to the east end of Wells Street(approximately 1700 feet). Cuts would vary from a minimum of approximately 5 feet to a maximum of approximately 30 feet within the existing right-of-way. The invert at the east end of this sewer(Wells Street 150 feet east of Tuma Road)would be approximately 7 feet deeper than ..«ice•-" the existing 10-inch sanitary sewer at the intersection of Dakota Drive and Tuma Road. This additional depth would allow for a 12-inch sewer to be extended eastward to the west end of Timber Line Road, if desired. An alternative to the above would be the replacement of approximately 2150 feet of the existing Heartland Subdivision sewer. The 10-inch sewer line which extends from Dakota Drive and Tuma Road to the rear of Lot 36 on Homestead Drive would be replaced with a 12-inch sewer and would be lowered an average of approximately 6 feet. The depth of cut for the replacement of this sewer would range from 19 to 23 feet. The route of this option is less severe but would require the reconstruction of newly constructed right-of way areas and the replacement of the sewer between newly constructed homes in side yard easements on Mistwood Court. The extension of Service Area No.1 would result in the need for additional capacity at the proposed Heartland Regional Pump Station but would benefit the City by reducing the potential loading on the existing Blackberry Creek Interceptor, south of Route 34. With the existing Blackberry Creek Interceptor being the main source for the conveyance of sanitary flows for new development in the north half of the F.P.A. until the Rob Roy Creek Interceptor is constructed, any flows which can be conveyed to the wastewater treatment plant by means of alternate routes will help maintain reserve capacity in the Blackberry Creek Interceptor. The topography of the property between the Heartland Subdivision and the Fox River and the invert elevation of the existing Heartland sanitary sewer outfall dictates the need for a new pump station to convey wastewater flows from this area to the King Street sanitary sewer. It is the City's wish that the design of this station would allow for the elimination of two (2) smaller nearby pump stations, the Woodworth Station at Main Street and Bruell Street and the Gawne Station at the south end of Gawne Lane, along the Fox River. The future peak wastewater flows to be conveyed from Service Area No.1 and Service Area No.2 to the new station would be approximately 1.32 mgd based on the current configuration of Service Area No.1. If Service Area No.1 is extended to the east, as described above, future peak wastewater flows would increase to approximately 1.59 mgd. A. DESIGN FLOWS Service Area No.1 includes Heartland Subdivision, the existing dwellings located between West Road and the Fox River which are currently served by septic systems, the proposed Heartland Circle Subdivision and approximately 70 acres of undeveloped property northeast of Tuma Road on the south side of U.S. Route 34. The estimated population equivalents(PE) and peak design flows for this area are as follows: Heartland Subdivision (Residential/Commercial) = 801 PE Heartland Circle Subdivision (Residential) = 952 PE Existing Well & Septic Residential (193 Res. Lots) = 676 PE Undeveloped Property (70 acres @ 6 PE/acre) = 420 PE TOTAL = 2,849 PE Peak Factor = Qmax/Qave=(PE/1000) + 18 = 3.46 (PE/1000) + 4 Qmax = 2,849 PE x 100 gpcd/PE x 3.46= 985,884 gpm or 0.99 mgd If Service Area No.1 is extended eastward as described above there would be a potential increase of approximately 127.5 acres of undeveloped property. There would also be the potential of connecting an additional 42 residential lots currently served by septic systems. At 6 PE per acre and 3.5 PE per lot the resulting increase to Service Area No.1 would be 912 PE. The resulting peak design flow for a total of 3,761 PE would be: Peak Factor= Qmax/Qave= (PE/1000)'+18 = 3.36 (PE/1000)'+ 4 Qmax =3,761 PE x 100 gpcd/PE x 3.36 = 1,263,696 gpd or 1.26 mgd Service Area No.2 includes approximately 206 existing residential lots and approximately 20 acres of undeveloped property. Most units located within this service area are served by the existing Woodworth Pump Station. Four or five dwellings are served by the Gawne Lane Pump Station. The balance of the homes along the Fox River are connected to septic systems. The estimated population equivalents (PE) and peak design flows for Service Area No.2 are as follows: Existing Residential (206 Resid. Lots) = 721 PE Undeveloped Property(20 acres @ 6 PE/acre) = 120 PE TOTAL = 841 PE Peak Factor= Qmax / Qave = (PE/1000)'+ 18 = 3.85 (PE/1000)+4 Qmax = 841 PE x 100 gpcd/PE x 3.85 =323,789 gpm or 0.33 mgd The combined capacity (peak design flows) of Service Area No.1 (extended) and No.2 amounts to 1.59 mgd. B. EXISTING FACILITIES 1. Homestead Drive Pump Station-This temporarypump station receives flows from the Heartland Subdivision and conveys them from the station located on Homestead Drive, south of Wheatland Court,to the existing manhole on the southwest corner of Jackson Street and McHugh Road via a 6-inch force main. The pump station and force main will be abandoned when the Heartland Circle Subdivision is built. The Heartland Circle sanitary sewer will convey the existing flows from Heartland Subdivision by gravity to the proposed regional pump station. 2. Woodworth Pump Station-This pump station which serves the Woodworth Subdivision is located at the southwest corner of Bruell Street and East Main Street. This station will be eliminated with existing flows being diverted by a new gravity sewer to the proposed site for the new regional pump station approximately 400 feet south on Bruell Street. 3. Gawne Lane Pump Station - This very small pump station serves 4 or 5 homes located along the Fox River at Gawne Lane. This station would be eliminated with existing flows being conveyed eastward by gravity sewer to the proposed regional pump station site. An easement on the north side of the east-west leg of Gawne Lane will be required for this sewer installation. III PROPOSED IMPROVEMENTS The overall scheme for the proposed Heartland Regional Pump Station Project is illustrated on Exhibit B. Following is a basic description of the main components included in the improvements. A. HEARTLAND REGIONAL PUMP STATION During the pump selection phase of our study it was discovered that the same pump could be used whether we were to design the station to handle peak flows of 920 gpm for the current service area or 1105 gpm for the expanded service area. With the only difference being a slight increase in impeller size, it seems prudent to design the station for a peak flow of 1105 gpm. This would allow the City the greatest amount of flexibility at a negligible cost. Therefore, we recommend the installation of an eight-foot diameter wet well with two (2)Flygt Model 3170 submersible pumps (or equal) having a design point of 1105 gpm at 68.2 feet of total dynamic head. These pumps would be sufficient to handle the design peak flows tributary to the new regional pump station with or without the expanded service area. The pumps would be connected to the proposed 12-inch force main through an eight-foot valve vault (see Exhibit C). We recommend that a natural gas standby generator unit with transfer switch be furnished as a secondary power source. The generator would be housed in a small brick/block enclosure (700 sf- 800 sf) that would also serve to house all necessary support equipment and controls. B. 12-INCH FORCE MAIN & MAIN STREET GRAVITY SEWER We propose that a 12-inch force main be constructed northerly in the west parkway ofBruell Street from the Heartland Regional Pump Station to Main Street. The force main would then continue westward on Main Street to the Colton Street intersection. At Colton Street the force main would discharge into a proposed manhole and gravity sanitary sewer. This 12-inch gravity sewer would convey flows westward on Main Street to the existing sanitary manhole at the intersection of King Street and Main Street. A portion of the gravity sewer would need to be installed in steel casing pipe that would be jacked and bored under Bridge Street (IL Rte. 47). Due to utility conflicts, the proposed force main and gravity sewer on Main Street will be constructed under the existing pavement in the south half of the right-of-way, requiring selected granular backfill and pavement patching. C. BRUELL STREET GRAVITY SEWER We propose that an 8-inch sanitary sewer be installed on Bruell Street to convey the flows currently being pumped by the Woodworth Pump Station to the new regional pump station. This sewer will be constructed in the west parkway of Bruell Street. Construction of this sewer will allow for the abandonment of the Woodworth Pump Station. D. GAWNE LANE SEWER Construction of an 8-inch sanitary sewer in an easement north of the east-west leg of Gawne Lane will be needed for the elimination of the Gawne Lane Pump Station. The sewer will be installed at a depth adequate to accept flows from the existing Gawne Lane Pump Station wet well by gravity and convey them to the proposed regional pump station. E. HEARTLAND CIRCLE SANITARY SEWER(OFF-SITE) The main 12-inch sanitary sewer that serves Heartland Circle Subdivision,Heartland Subdivision and future sanitary connections within Service Area No.1 exits the Heartland Circle Subdivision in the southwest corner of the proposed development where Quinsey Road turns toward the east. The sewer will extend southward in a thirty foot easement a distance of approximately 600 feet and then westward a distance of approximately 1300 feet to the proposed Heartland Regional Pump Station. ENGINEER'S OPINION OF PROBABLE COST HEARTLAND REGIONAL PUMP STATION PUMP STATION 1. 1.6 mgd Duplex Pump Station, Complete-in-Place, with Generator, Controls, Support Equipment and Building 1 L.S. @ $850,000.00 $850,000.00 Sub-Total $ 850,000.00 FORCE MAIN & GRAVITY SEWER 1. 12-inch D.I. Force Main 3200 FT @ $65.00 $208,000.00 2. Selected Granular Backfill 2400 CY @ $22.00 $ 52,800.00 3. 12-inch PVC Sanitary Sewer 1200 FT @ $55.00 $ 66,000.00 4. Selected Granular Backfill 1300 CY @ $22.00 $ 28,600.00 5. Manholes, Ty A, 4' Dia. 5 EA @ $3500.00 $ 17,500.00 6. Pavement R & R 2600 SY @ $22.00 $ 57,200.00 7. Casing Pipe, Jacked &Bored 80 FT @ $ 700.00 $ 56,000.00 8. Restoration 1 L.S. @ $ 12,000.00 $ 12,000.00 Sub-Total $498,100.00 BRUELL STREET SEWER 1. 8-inch PVC Sanitary Sewer 450 FT @$50.00 $ 22,500.00 2. Manholes, Ty A, 4'Dia 2 EA @ $3,500.00 $ 7,000.00 3. Abandon Woodworth P.S. 1 L.S. @ $10,000.00 $ 10,000.00 Sub-Total $ 39,500.00 GAWNE LANE SEWER 1. 8-inch PVC Sanitary Sewer 950 FT @$ 75.00 $ 71,250.00 2. Manholes, Ty A, 4' Dia. 4 EA @ $4500.00 $ 18,000.00 3. Rock Excavation 300 CY @ $110.00 $ 33,000.00 4. Dewatering 1 L.S. @ $ 25,000.00 $ 25,000.00 Sub-Total $147,250.00 HEARTLAND CIRCLE SEWER (OFF-SITE) 1. 12-inch PVC Sanitary Sewer 1900 FT @ $100.00 $190,000.00 2. Manholes, Ty A, 4' Dia 7 EA @$4500.00 $ 31,500.00 3. Rock Excavation 1400 CY @ $110.00 $154,000.00 4. Dewatering 1 L.S. @ $ 50,000.00 $ 50,000.00 Sub-Total $425,500.00 Total Cost of Construction $1,960,350.00 Omissions, Contingencies & Engineering 490,650.00 Opinion of Total Probable Cost $2,451,000.00 Note: Does not include costs for easement acquisitions. Includes a limited amount of rock excavation and dewatering costs. IV SUMMARY The development of the Heartland Circle Subdivision provides the City with an opportunity to provide a regional pump station to meet the conveyance needs of the areas studied during this project. The proposed station would consolidate the pumping activities in this area by combining those areas tributary to the Gawne Lane and Woodworth Pump Stations and the Heartland and Heartland Circle sanitary systems. This new regional pump station is being sized to meet the future needs of this area by providing reserve capacity for a possible expansion of Service Area No.1. There will also be adequate capacity to allow for the connection of homes within the service area that are currently being served by septic fields. The cost of acquiring easements for the proposed sewers and pump station have not been included in this study. The final cost of this project could vary significantly from the Engineer's Opinion of Probable Cost depending on the amount of rock excavation required and depending on the amount of dewatering required for sewer installation and pump station construction. We recommend that soil borings be made once the pump station site and sewer routes are finalized. CO GENERATO APPROXIMATE SITE REQUIREMENT 60'± X 60'± BUILDING Frl m t t 8" PVC SAN. SEWER 12" PVC SAN. SEWER Q 3 Q a 0 / 12" FORCE MAIN co C rn rn o 0 D D -13 C ) g f r (I)h / — m C7 BRUELL STREET r- z > --< - O -` C rm � m (1) n rn o II Num/PrO V UNITED CITY OF YORKVILLE To: Tony , City Administrator From: Joe Wywrot, City Engineer b.,.VI— Subject: Route 34/Game Farm Traffic Signal Date: March 7, 2003 The MFT auditor visited us on March 4th and informed us that we need to appropriate additional MFT funds to front the entire construction cost of the Route 34/Game Farm Road traffic signal project. While IDOT has agreed to reimburse about 93% of the construction cost, we can't seek reimbursement until the project is complete. To date we have appropriated $58,189 for engineering and our share of construction. We need to appropriate an additional $130,000 to cover the balance of construction costs. We are planning to use MFT funds this year for crack filling ($27,000), material for Public Works ($57,000) and a joint project with Kendall County on Van Emmon Street (currently using a ballpark estimate of$80,000). Our current unobligated amount of MFT funds is about $250,000. We won't need the money for the Van Emmon project, however, until much later this year, therefore we will have accrued enough additional funds by that time to cover the Van Emmon project. Attached find the r d T appropriate resolution i rthe-a punt of$130,000. Please place this item kthe March 24, 2003 Public Works Committee age a for consideration. Cc: Traci P am, Director of Finance Construction Minois Departrrent Resolution for Improvement by Municipality Under the Illinois of Transportation Highway Code BE IT RESOLVED, by the City Council of the Council or President and Board of Trustees United City of Yorkville Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To Veterans Parkway US 34 at Game Farm Road BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of construction of traffic signals and shall be constructed N/A wide and be designated as Section 02-00028-00-TL 2. That there is hereby appropriated the (additional ® Yes ❑ No) sum of one hundred and thirty thousand and 00/100 Dollars ( $130,000.00 ) for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. APPROVED I, Jacquelyn Milschewski, City Clerk in and for the United City of Yorkville City,Town or Village County of Kendall , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on April 8, 2003. nate IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of District Engineer (SEAL) City Clerk City,Town or Village BLR 4103(Rev.11/00) MAR 11 2003 • =,c�o circ United City of Yorkville 11� County Seat of Kendall County EST. �4 1836 800 Game Farm Road �,= (/) Yorkville, Illinois 60560 O in Q ,r` O Phone:630-553-4350 "P : vim? Fax:630-553-7575 `it L E NN" March 7, 2003 Mr. Dan Devine Illinois Department of Transportation Bureau of Operations 700 E. Norris Drive Ottawa, Illinois 61350 Re: Route 34/Game Farm Road Traffic Signal MFT Section No. 02-00028-00-TL Dear Dan: We have received some complaints from motorists regarding the referenced traffic signal, which is being funded through a Joint Agreement between IDOT and Yorkville. The signal was made operational this past January. The complaint is coming from eastbound motorists who say that the glare from the sun in the morning makes it very difficult to tell if they have a green or red light. We feel that adding a 3-section signal head on the near- right post would help reduce this problem. Please refer to the attachment. Is adding a signal head at that location allowable? If it is allowable, could the work be performed via change order of the construction contract, which has not been closed out yet? Could IDOT help to pay for this additional work in accordance with the existing joint agreement? Please respond at your earliest convenience. If you need more information, please call me at (630) 553-4350. Very truly yours, p____ `, U Joseph Wywrot City Engineer A-514°3 Cc: Tony Gr , City Administrator Don Ry a, Smith Engineering Consultants, Inc. � ° - i �� ^� ` \ C PAVEMENT mARKINu 11 ' MAST ARM ENT i 26 AVEM TWERNO 18 '/, pEXAVISELENT / • • • ,j., .- -.. _ _ .. ....._ .._ _ • _ — .__ _.....-.- .. - —-- ---I•-•....._::.:..__..-..,!7-_-.27::.7._v_I'f'2.-f-fff:_!'i.-11 :17.-_-..-.•1'.--/Iffiliff.::7!7-:-.T1h77:::::77::77.:7!.''''..711'-:'!:::!:::'.:77:-.7.:::::-.7.:--::: ANL ariftrerif 4,.• aill t_20' 2-311 CT II I 27 },\ , _ sT ARM 26 \s,,N 30'-j, ii 76.29'4iii9.37" ''C'Tf-'----'' :':-..'-'-''------ - ..--7-77--777-7.-----------------:•- ---- ' ' -.."/-- .1 ' r.3.-6-\•\-,.il\::,. ... .._..i, Pr,: ,,, \?, , 2 .1/2 ,.-_. ..': --; AVEMENT :i . mARK - - --- .- - - - - - - -- THERMING LIN , 2 :844,'_:: 1,, ‘ i EXISTING ~'u.y� ' GAME px*w �0AD ` ' t / \--F-,--- �OcT__ 44�P / ' \ ----- y 4. ' � \ ! 5' CT 4" -T ---�_ ---� --- - / ' ' �/- ^ 4" -- ------_ - � ' « ` . ___ . ` . \'\ /' � // ir /--EXISTING DRl��E-? ----__ ��.--'NN�- li r' --------�T.___ `u � ��� . \ 2-32 CT Resolution for Maintenance of Illinois Department Streets and Highways by Municipality of TransportationUnder the Illinois Highway Code BE IT RESOLVED, by the Mayor and City Council of the (Council or President and Board of Trustees) United City of Yorkville , Illinois, that there is hereby (City,Town or Village) (Name) appropriated the sum of $55,805.00 of Motor Fuel Tax funds for the purpose of maintaining /VAy 1, streets and highways under the applicable provisions of the Illinois Highway Code from .Jenuoryrt, 2003 APK)L 30, to Decembe1, 2004 . BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s)for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Ottawa , Illinois. Clerk in and for the (City,Town or Village) of , County of hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the at a meeting on (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) Clerk (City,Town or Village) APPROVED Date Department of Transportation District Engineer BLR 4123(Rev.6/2000) Illinois Department Municipal Estimate of of Transportation Maintenance Costs Period from 05/01/2003 to 04/30/2004 Municipality United City of Yorkville Estimated Cost of Maintenance Operations Material Equipment or Labor Maintenance Operation Quantity Unit Operation (No.-Description-Total Quantity) Item and Specification and Unit Cost Cost Cost 1. Bituminus Patching Bituminus Cold Patch 85 ton 73.00 6205.00 Class I Surface Courst 100 ton 36.00 3600.00 9,805.00 2. Signs and Posts Various Street Signs 150 signs 45.00 6750.00 Sign Posts 150 posts 15.00 2250.00 9,000.00 3. Snow Removal Bulk Rock Salt 1000 ton 36.00 36000.00 Liquid Calcium Chloride 1000 gal 1.00 1000.00 37,000.00 Total Estimated Maintenance Cost $55,805.00 Submitted Eric J. Dhuse Approved By Director Municipal Official Title District Engineer Submit Four(4) Copies to District Engineer BLR 8202(Rev.7/011 UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer U Subject: Treatment Building Design Date: March 21, 2003 Attached find two different architectural designs for the water treatment buildings that will eventually be constructed at different locations in the City. We would like to standardize the design for these buildings. EEI prepared four different elevations. Eric and I eliminated two from consideration based on various building characteristics. I would like the Public Works Committee to review the remaining designs to see if they have a preference. Please place this item on the Public Works Committee agenda of March 24, 2003 for review. rtre , {�.,�pmal •,( crvF eitiv*rr, —••••=•MMIMMI111-+INMEN1—...rsi inil .lu\rn wtrd fx, vr,irty altrY 1011"/ ltriy xzent- •eXe (4110 SOUTH ELEVATl ON A 5C.Ax-E°1/41_11.7' 5 rbj warn 407( try( a(unlrx n i OW _______, X11 _ 1 !1 1 I I _ I u' l I 1 1 1 1 1 err rs -, tea $. _-z-,, t •. 1 ''. /c: _ eie. Cdcba/I iv rr..piical prveoet) .. . . E : 1 I Oxy went- bend -) c_ STI L iir1 /S,, I aftr'r>zt'tr� ,tri- fa�c/g�u.x�ct fes/ SOUTH ELEVATION D :. :1/k1 O' -,*...,, iL ,t $ '$rt; "41,14,1),, '''''''''''''": tikV,`..,`,‘ '.. '''''''t •',11:4„,,"` ° , -41 P,"ti,,,,,,,MI,„,,, ift:7„,i..\1,•„:,-,.• ,',,,, 'Ilt 'Iscji.' =04,4 * 1 - ,, Ili ..,•,,k,,, -,-- ,,,..,...,4s,„\\iss,:,,„1.„-i.,,,,,t, t,, ,...,:,.-.- 1 , :.,, . 1;itwo. ,..._..,„4,\,',.‘‘k,i,,vi.,,,o-,..?..14•_,. -i, ' ''', I 1 i .-„,11'''''-'..•,'.',,4'1,- ,,„-'1, ''''''‘v,'':\-\,\‘‘‘i':‘,L't'AI''.7-' : 1 / \1 .-. ;:llif ill i 1',11, i t 1 t,j Lf'1111'1 If:' ' 0 ,/ • ' ''''if. ,%,'''.` ' --":7, , t --- . , . - -,•,1 ', l :1--, '...1 ''';•.'i'',"2';';',iit. ',4,:''''I''''',4,,f!''''''''i ''' : , sk '\\l' :,1•"'.. "4..!',,;.i', ,,_ - ,.','"- 1 t'''''''''' Nt 1 YORKVILLE twrt PARKS d RECREATION Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: vorkrecdep(cDaol.com Administrative Office 301 e Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Park Board From: Laura J Brown Date: March 18, 2003 Cc: Re: Land Cash and Capital Purchases Attached are two memo's from Scott Sleezer, Park Foreman requesting approval to proceed with the purchase of the Dump Truck, Pick Up Truck and securing the Ballfield Equipment. All the items are budgeted expenses in FY 2003-2004. As indicated, Scott will stay in line with the budget amounts as approved by the City Council for the Capital and Land Cash budgets. 1 INTEROFFICE MEMORANDUM TO: LAURA BROWN FROM: SCOTT SLEEZER 3/2' /° 3 ' SUBJECT: TRUCK PURCHASES DATE: 3/13/2003 CC: ERIC DHUSE I have received the state purchase information dealing with pickups and light duty trucks from Springfield. I contacted the dealership that was awarded the bid, and received pricing information. The dealership that was awarded the bid is in Springfield and so is the truck body company that puts the dump body on the chassis. It is my understanding that all dealers can participate in the state purchase program, but most don't want to because they don't make much profit. I asked Tony Graff about this and he said that the city has purchased through the program and not from the awarded dealership before. I have contacted the Ford dealership in Calumet City and they have agreed to sell the City of Yorkville an F-350 pickup and an F-350 Cab and chassis at state bid cost. This dealer also owns the dealership in Oswego. All dealerships I have spoken with have said the wait on trucks right now is sixty to ninety days this does not include the time it takes the truck body company to mount warning lights, tool boxes, or the dump body. I would like the permission of the park board and the city council to purchase an F-350 pickup in the amount not to exceed twenr four thousand and an F-350 cab and chassis in the amount not to exceed twenty four thousand. I would also ask for an amount not to exceed nine thousand five hundred for the purchase and installation of warning lights, tool boxes antic dump body for said trucks. Both trucks would be purchased through state bid pricing using River Oaks Ford in Calumet City. The warning lights, tool boxes and dump body are not state bid pricing but I feel it is important to use Monroe truck equipment in Joliet because they are close and can make repairs quickly. Most of our warning lights and truck body's have come from them. The city has a few truck bodies from other sources and has had some trouble with repair work. Monroe Truck is also were the city gets its snow plows and salt spreaders and have good quality and low pricing. t2 •_.=-r-�- — '1 , Respectfully � � L s - 5 a 4-* 57I o0 Scott Sleezer om,.;, .4 -3 -z �s • cr-mld INTEROFFICE MEMORANDUM TO: LAURA BROWN FROM: SCOTT SLEEZER SUBJECT: BALL FIELD CAPTIAL EQUIPMENT PURCHASE DATE: 3/17/2003 CC: ERIC DHUSE Laura here is a copy of the ball field equipment needs per our standard. I would like the permission to purchase this equipment not to exceed twenty four thousand eight hundred ninety three dollars " $24893.00 ". We are in the process of Field demonstrating the different types of equipment to determine what is best equipment for our needs. Most of the equipment distributors are telling us it is a minimum of thirty days before equipment could be delivered. This is why I would like the board to give me the ability to find the right equipment and have the authority to purchase it. I would not purchase any single item that's cost is over ten thousand and will compare all purchases to receive the best price. Respectfully SC 7/s--lay!, Scott Sleezer 3/i Lk. 10 Ball Field PP Equipment& Supplies 2003 ` 'c - Capital /Maintenance Equipment 312 j • Smithco super star infield groomer $9337.00 • Aera-Vader aerator $5267.00 • Krigger water ballast roller $5404.00 • 300 gallon skid mount water tank $3000.00 • 400ft Watering hose, nozzle & connectors $1000.00 • Waterwagon kit $285.00 • Adjustable Batters box $290.00 • Dryline field marker $310.00 Total $24893.00 Seasonal Field Supplies • Calacined Clay $4440.00 • Infield edger $275.00 * • Drag with level bar $185.00 * • Chalk $1170.00 * • Clay Base $3300.00 * • Fence Cap $560.00 * • Fertilizer/Grass seed $1200.00 Total $11130.00 Hand Tools • Wide sweep rakes $70.00 * • Iron rakes $120.00 * • Fence zipper $00.00 * • Line mate 500ft $70.00 * • Measuring tapes $120.00 * Total $380.00 • Indicates items ordered YORKVILLE PARKS d RECREATION Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep(c�aol corn Administrative Office 301 e Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Park Board From: Laura J Brown Date: March 18, 2003 Cc: Re: Land Cash and Capital Purchases Attached are two memo's from Scott Sleezer, Park Foreman requesting approval to proceed with the purchase of the Dump Truck, Pick Up Truck and securing the Ballfield Equipment. All the items are budgeted expenses in FY 2003-2004. As indicated, Scott will stay in line with the budget amounts as approved by the City Council for the Capital and Land Cash budgets. 1 INTEROFFICE MEMORANDUM TO: LAURA BROWN c, cc, FROM: SCOTT SLEEZER 31�` f° 3 • SUBJECT: TRUCK PURCHASES DATE: 3/13/2003 CC: ERIC DHUSE I have received the state purchase information dealing with pickups and light duty trucks from Springfield. I contacted the dealership that was awarded the bid, and received pricing information. The dealership that was awarded the bid is in Springfield and so is the truck body company that puts the dump body on the chassis. It is my understanding that all dealers can participate in the state purchase program, but most don't want to because they don't make much profit. I asked Tony Graff about this and he said that the city has purchased through the program and not from the awarded dealership before. I have contacted the Ford dealership in Calumet City and they have agreed to sell the City of Yorkville an F-350 pickup and an F-350 Cab and chassis at state bid cost. This dealer also owns the dealership in Oswego. All dealerships I have spoken with have said the wait on trucks right now is sixty to ninety days this does not include the time it takes the truck body company to mount warning lights, tool boxes, or the dump body. I would like the permission of the park board and the city council to purchase an F-350 pickup in the amount not to exceed twenty four thousand and an F-350 cab and chassis in the amount not to exceed twenty four thousand. I would also ask for an amount not to exceed nine thousand Five hundred for the purchase and installation of warning lights, tool boxes a -a dump body for said trucks. Both trucks would be purchased through state bid pricing using River Oaks Ford in Calumet City. The warning lights, tool boxes and dump body are not state bid pricing but I feel it is important to use Monroe truck equipment in Joliet because they are close and can make repairs quickly. Most of our warning lights and truck body's have come from them. The city has a few truck bodies from other sources and has had some trouble with repair work. Monroe Truck is also were the city gets its snow plows and salt spreaders and have good quality and low pricing. — Respectfully - C a " )<- 57 Soo Scott Sleezer - T�u�-lam- 3 Is . 6�� INTEROFFICE MEMORANDUM TO: LAURA BROWN FROM: SCOTT SLEEZER SUBJECT: BALL FIELD CAPTIAL EQUIPMENT PURCHASE DATE: 3/17/2003 CC: ERIC DHUSE Laura here is a copy of the ball field equipment needs per our standard. I would like the permission to purchase this equipment not to exceed twenty four thousand eight hundred ninety three dollars " $24893.00 ". We are in the process of Field demonstrating the different types of equipment to determine what is best equipment for our needs. Most of the equipment distributors are telling us it is a minimum of thirty days before equipment could be delivered. This is why I would like the board to give me the ability to find the right equipment and have the authority to purchase it. I would not purchase any single item that's cost is over ten thousand and will compare all purchases to receive the best price. Respectfully Scott Sleezer 3/ Lia Ball Field Equipment & Supplies 2003 312_4 {a3 . Capital /Maintenance Equipment • Smithco super star infield groomer $9337.00 • Aera-Vader aerator $5267.00 • Krigger water ballast roller $5404.00 • 300 gallon skid mount water tank $3000.00 • 400ft Watering hose, nozzle & connectors $1000.00 • Waterwagon kit $285.00 • Adjustable Batters box $290.00 • Dryline field marker $310.00 Total $24893.00 Seasonal Field Supplies • Calacined Clay $4440.00 • Infield edger $275.00 * • Drag with level bar $185.00 * • Chalk $1170.00 * • Clay Base $3300.00 * • Fence Cap $560.00 * • Fertilizer/Grass seed $1200.00 Total $11130.00 Hand Tools • Wide sweep rakes $70.00 * • Iron rakes $120.00 * • Fence zipper $00.00 * • Line mate 500ft $70.00 * • Measuring tapes $120.00 * Total $380.00 • Indicates items ordered UNITED CITY OF YORKVILLE From the Desk of Liz iYitrop April 2, 2003 TO: Mayor and City Council RE: 4/2/03 Committee of the Whole Please add the following items to your packets: 1. Memo from City Administrator Tony Graff 2. Ordinance Granting Rezoning for Robert & Molly Stadler Thank you, \ .. Liz D'Anna Deputy Clerk cc: Department Heads United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 April 2, 2003 TO: Mayor and City Council FROM: Tony Graff, City Administrator RE: 4/2/03 Committee of the Whole Agenda Items The following agenda items were unanimously approved by their respective committees. To assist with a more effective meeting and to allow time for discussion on other items, staff has recommended presenting items collectively for approval or as an update. 1. Internship Program - Administration 3/13/03 Request for Consent Agenda Update from Administration committee—Attorney Abbey Rogers stated the internship employee is classified as a temporary employee within the employee manual and paying a stipend for their services is an acceptable practice. Furthermore, the City should have a signed agreement from the university detailing the program and stipend and the employee should receive a copy of the agreement. 2. Amend 2002 Tax Levy Ordinance - There is no change to the levy amount. This is a request by the County Clerk's office to separate the City IMRF and Library IMRF and the City Social Security and Library Social Security Fund. Requesting COW Consensus Approval. 3. Zoning Text Amendment regarding Building Height in Office District Request for Consent Agenda This is a request to change the height requirement from 25 feet to 35 feet, which is the height for all other zoning districts. 4. Building Permit Reports for February 2003 - EDC 3/20/03 Request for Consent Agenda 1 United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 5. Sewer Rate Study - Deuchler Proposal - PW 3/24/03 Request for consent agenda This proposal will study the current rate structure for the sanitary sewer connection fee which is $2,000 per unit. This fee was created in the fall of 1996 before the Yorkville Bristol Sanitary District (YBSD) infrastructure fee was approved. The YBSD fee now is $2,925 per acre so we need to perform this study as it relates to the YBSD fee. Furthermore, the study will examine the current user fee for sanitary sewer maintenance which is $18 bi-monthly ($106 annually) per service connection. 6. Water Reports for February 2003 - PW 3/24/03 Request for Consent Agenda 7. River's Edge Phase I - Letter of Credit Reduction - PW 3/24/03 Request for Consent Agenda 8. Mill & Van Emmon Watermain - IDOT Highway Permit - PW 3/24/03 Request for Consent Agenda 9. Country Hills Phase 2 - Bond Reduction - PW 3/24/03 Request for Consent Agenda 10. Monthly Police Reports for February 2003 - PS 3/27/03 Request for Consent Agenda 11. Request to Replace Officer - PS 3/27/03 Request for Consent Agenda 2 04/01/2003 1 152 FAX 630 553 5764 DANIEL J. KRAMER 0002/010 • February 5,2003 STATE OF ILLINOIS ) )ss. COUNTY OF KENDALL ) ORDINANCE NO. 2003- AN ORDINANCE GRANTING REZONING FOR ROBERT STADLER and MARY STADLER FROM R-2 ONE FAMILY RESIDENCE DISTRICT TO B-1 LIMITED BUSINESS DISTRICT WHEREAS,the City Council,and the City Plan Commission of the United City of Yorkville have held all necessary Public Hearings and considered the application of ROBERT STADLER and MARY STADLER,as Owners of the real property legally described in the attached Exhibit"A"for the purpose of modifying and amending the zoning of said real property to provide a change in Zoning from R-2 One Family Residence District to B-1 Limited Business District; and WHEREAS, publication was duly made in the Kendall County Record giving notice to all those interested parties as required under Illinois Compiled Statutes and Ordinances of the United City of Yorkville of the proposed amendment to the Zoning Map of the United City of Yorkville, modifying and amending the zoning of the real property legally described in the attached Exhibit"A" from R-2 One Family Residence District to B-1 Limited Business District. WHEREAS, a positive recommendation has been made from the Plan Commission to the City Council recommending approval of said amendment to the Zoning Map of the United City of Yorkville permitting said property to be zoned R-1 Limited •Rnsiness District, 1 04/01/2003 11 :52 FAX 630 553 5764 DANIEL J. KRAMER Q1003/010 WHEREAS, the Plan Commission has recommended certain conditions be attached to the Ordinance granted pursuant to the Ordinances of the United City of Yorkville as follows: 1. That Owners and their successors,heirs,and assigns shall be permitted all uses on the subject parcel contained in the United City of Yorkville Zoning Ordinance for B-1 Limited Business District(a copy of which is attached hereto and incorporated herein as Exhibit "B") including any amendment which may be added as to the list of permitted uses by City Ordinance at any time in the future as to permitted uses, NOW THEREFORE,UPON MOTION DULY MADE,SECONDED,AND APPROVED by a majority of those members voting of the City Council of the United City of Yorkville do ORDAIN and APPROVE an amendment to the Zoning Map of the United City of Yorkville changing the zoning of the subject parcel from R-2 One Family Residence District to WI Limited Business District. MIKE ANDERSON JOSEPH BESCO VALERIE BUR.D PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA APPROVED by me,as Mayor of the United City of Yorkville,Kendall County,Illinois,this day of ,A,D. 20 . MAYOR 2 04/01/2003 1 152 FAX 630 553 5764 DANIEL J. KRAMER 81004/010 PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois this day of ,A.D. 20_ Attest: CITY CLERK • Prepared by: Law Offices of Daniel J. Kramer 1107A S.Bridge Street Yorkville,Illinois 60560 630.553.9500 3 04/01/2003 1 152 FAX 630 553 5764 DANIEL J. KRAMER Q005/010 LEGAL DESCRIPTION WLY100 Lts 3 &4 Davidson's Subdivision(Exc_ Row Taking 94-7377), City of Yorkville. t4b; '4 i 04/01/2003 11 52 FAX 630 553 5764 DANIEL J. KRAMER a 00B/010 10-75-1 10-79-1 CHAPTER 7 BUSINESS DISTRICTS ARTICLE B. B-1 LIMITED BUSINESS DISTRICT SECTION: 10-7B-1: Uses Permitted 10-7B-2: Special Uses 10-7B-3: Lot Area 10-7B-4: Yard Areas 10-713-5: Lot Coverage 10-7B-6: Maximum Building Height 10-7B-7: Off-Street Parking And Loading 10-7B-8: Single-Family Apartments In Business Buildings 10-7B-1: USES PERMITTED: Antique sales. Apartments, single-family, located in business buildings'. Bakery - retail. Barbershop. Beauty shop. Bookstore. Cafeteria (diner). Camera shop. Church or other place of worship. 1. See Section 10-78-8 of this Article. January 2000 City of Yorkville E,XN I I_ ‘t811 04/01/2003 11 52 FAX 630 553 5784 DANIEL J. KRAMER a 007/010 10-78-1 • 10-78-1 Cigar, cigarette and tobacco store. Clothes - pressing and repair. Club - private indoor. Club - private outdoor. Community center, Dressmaker - seamstress. Drugstore. Florist sales. Fruit and vegetable market - retail, Gift shop. Grocery store - supermarket. Gymnasium. Health food store. Hobby shop. Hospital (general). Hospital or treatment center. Household furnishing shop. Ice cream shop. Jewelry - retail. Laundry, cleaning and dyeing - retail. Library. Magazine and newsstand. Meat market. January 2000 City of Yorkville 04/01/2003 11 . 52 FAX 630 553 5764 DANIEL J. KRAMER 0008/010 r , 10-7B-1 10-7B-2 Medical clinic. Mortuary - funeral home. Park. Photography studio. Playground. Post office. Professional building. Recreation center. Restaurant. Shoe and hat repair. Substation. Swimming pool - indoor. Tennis club - private or daily fee. Trailer. (Ord. 1973-56A, 3-28-1974; amd. 1994 Code; Ord. 1994-1A, 2-10-1994). 10-75-2: SPECIAL USES: A. Allowed: All special uses permitted in 0 District. Liquor store. Tavern - nightclub. (Ord. 1973-56A, 3-28-1974; amd. Ord. 1978-10, 9-28-1978) B. Prohibited: Daycare centers. (Ord. 1995-20, 8-10-1995) January 2000 City of Yorkville 04/01/2003 11 53 FAX 630 553 5764 DANIEL J. KRAMER a 009/010 10-7B-3 10-7B-5 10-7B-3: LOT AREA: No lot shall have an area less than ten thousand (10,000) square feet. (Ord. 1973-56A, 3-28-1974) 10-7B-4: YARD AREAS: No building shall be erected or enlarged unless the following yards are provided and maintained in connection with such building, structure or enlargement: A. Front Yard: A front yard of not less than thirty feet (30'). (Ord. 1973-56A, 3-28-1974) B. Side Yards: 1. A minimum side yard shall be required between buildings within the B-1 District of twenty feet (20') between a building constructed thereon and the side lot line, except in any existing B-1 Zoning District within the corporate boundaries where no minimum side yard shall be required between buildings, except where a side yard adjoins a street, wherein a minimum side yard of not less than twenty feet (20') shall be required. 2. The Zoning Board of Appeals may, upon application, grant a variance to any petitioner seeking to vary the side yard requirements in a B-1 District If the variance is sought for a parcel of real estate that is sought to be developed as a planned unit development because of the unique nature of the parcel or development sought thereon. (Ord. 1986-1, 1-9-1986; amd. 1994 Code) C. Rear Yard: A rear yard of not less than twenty feet (20'). (Ord. 1973-56A, 3-28-1974) D. Transitional Yards: Where a side or rear lot line coincides with a residential district zone, a yard of not less than twenty feet (20') shall be required. A transitional yard shall be maintained only when the adjoining residential district is zoned R-1 or R-2 One-Family Residential. (Ord. 1973-56A, 3-28-1974; amd. Ord. 1987-1, 2-12-1987) 10-7B-5: LOT COVERAGE; Not more than fifty percent (50%) of the area of the zoning lot may be occupied by buildings and structures, including accessory buildings. (Ord. 1973-56A, 3-28-1974) January 2000 City of Yorkville 04/01/2003 1 153 FAX 630 553 5764 DANIEL J. KRAMER 010/010 Y 1 10-7B-6 10-7B-8 10-7B-6: MAXIMUM BUILDING HEIGHT: No building or structure shall be erected or altered to exceed a maximum height of twenty five feet (25') or two (2) stories. (Ord. 1973-56A, 3-28-1974) 10-7B-7: OFF-STREET PARKING AND LOADING: All in accordance with regulations set forth in Chapter 11 of this Title. (Ord. 1973-56A, 3-28-1974) 10-7B-8: SINGLE-FAMILY APARTMENTS IN BUSINESS BUILD- INGS: A. Buildings To Comply With BOCA Code: Apartments may be on any floor of a business building, in conformance with BOCA Code. B. Containment Within Business Building: Said apartment must be contained In the business building and not exist separate and apart from the building. C. Number Of Apartments: In the case of a business which contained more than one apartment on a second floor above a first floor business, said business is allowed to have two (2) apartments maximum. D. Conflicting Provisions Repealed: '1. Any and all zoning ordinances which prohibit apartments in property zoned for business are hereby specifically revoked. 2. This amendment shall replace any ordinance which prohibits apartments in property zoned for business. (Ord. 1994-1A, 2-10-1994) January 2000 City of Yorkville