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Committee of the Whole Packet 2003 02-18-03
United City of Yorkville • ,04.6. County Seat of Kendall County EST.Irw 1836 800 Game Farm Road ,� Cl) Yorkville, Illinois 60560 p i _ Q Phone:630-553-4350 N> Fax:630-553-7575 AGENDA COMMITTEE OF THE WHOLE Tuesday, February 18, 2003 7:00 PM Conference Room Revised: 2/14/03 Public Hearing: None Presentations: Engineering Design Contract for Grande Reserve Old Business: 1. Van Emmon Street Repairs *COW 2/4/03 2. Alcohol Ordinance *COW 2/4/03 3. Proposed Soil Erosion & Sedimentation Control Ordinance *COW 2/4/03 4. Dam Advisory Committee Recommendation *Mayor New Business: 1. Vacation of McHugh Road (Public Hearing at 3/11/03 City Council) 2. Beecher Community Room Divider *Admin 2/13/03 3. Park & Recreation Maintenance Plan & Standards *Admin 2/13/03 4. Program Supervisor Job Description *Admin 2/13/03 5. Scholarship Guideline Requests *Admin 2/13/03 6. Goals & Objectives for Parks & Recreation *Admin 2/13/03 7. Annual Tax Abatement - Fox Industrial Bonds *Admin 2/13/03 8. Cost Estimate for City Hall/Police Department Build-out *Admin 2/13/03 9. Kendall County Land Resource Plan for Little Rock, Bristol and Oswego Townships *Mayor Additional Business: j ° United City of Yorkville fit 0 r ix 110 County Seat of Kendall County "1.EST. a ®»6 800 Game Farm Road .4 N Yorkville, Illinois 60560 O I H O Phone:630-553-4350 �� Fax:630-553-7575 ��4LE AGENDA COMMITTEE OF THE WHOLE Tuesday, February 18, 2003 7:00 PM Conference Room Public Hearing: None Presentations: None Old Business: 1. Van Emmon Street Repairs *COW 2/4/03 2. Alcohol Ordinance *COW 2/4/03 • 3. Proposed Soil Erosion & Sedimentation Control Ordinance *COW 2/4/03 4. Dam Advisory Committee Recommendation *Mayor New Business: 1. Vacation of McHugh Road (Public Hearing at 3/11/03 City Council) 2. Beecher Community Room Divider *Admin 2/13/03 3. Park & Recreation Maintenance Plan & Standards *Admin 2/13/03 4. Program Supervisor Job Description *Admin 2/13/03 5. Scholarship Guideline Requests *Admin 2/13/03 6. Goals & Objectives for Parks & Recreation *Admin 2/13/03 7. Annual Tax Abatement - Fox Industrial Bonds *Admin 2/13/03 8. Cost Estimate for City Hall/Police Department Build-out *Admin 2/13/03 9. Kendall County Land Resource Plan for Little Rock, Bristol and Oswego Townships *Mayor 0 Additional Business: #,.. UNITED CITY OF YORKVILLE AGENDA COMMITTE E.._THE WHOLE e. a Fe_mua 4 2003 7:00 PM ------------------------ ----..--- . CITY CONFERENCE ROOM STATUS/COMMITTEE: - / 5' D3 C 'Z resentation:VW '-'' ;"-i /--' e-'4-,.�, /e s- i Ati- Q� 0 c c P� �,` _z" r/,, OB 1. Van Emmon Street � s Re air •-' p ________,c)f_________ 0B2. Alcohol Ordinance f i-` 11?'Z/2-CS" 3 III 7,-,4467" ,...- GOB3. Proposed Soil Erosion& Sedimentation Control Ordinance—' o '' p,_,.....,e OB4. Dam Advisory Committee Recommendationk4 INV 1°-c el(eki.J-;t-r-ut.-l ; ivj N131. Vacation of McHugh Road Z C: 2 ONB2 Beecher Communit Room y Divider CP� /5 OL NB3. Park&Recreation Maintenance Plan& Standards 2,54' NB4. Program Supervisor Job Description-.--e NB5. Scho.i l i Guideline Requests L ----e NB6. SO��T`�-� ��� Goals & Objectives for Parks & Recreation • NB7. Annual Tax Abatement -Fox Industrial Bonds 41 .� J( NB8. Cost Estimate for City Hall/Police Department Build-out --� NB9. Kendall County Land Resource Plan for Little Rock, Bristol and Oswego Townships 7 / Additional Business w_ ;7x, _5(2A.? 75 /2 recze ( ( c/ UNITED CITY OF YORKVILLE To: Tony Graff, City Administra r From: Joe Wywrot, City Engineer \ Subject: Van Emmon Street Repairs ) -� Date: February 13, 2003 I have spoken with Fran Klaas regarding the patching and overlay of Van Emmon (Route 47 to eastern city limits). This would be an MFT funded project. The county has an agreement with IDOT that allows them to use MFT funds without going through the IDOT plan approval process so long as the scope of the project stays within certain parameters. This means that we would need to perform certain tasks (such as curb, storm sewer, and detector loop repairs, ditch regrading, etc.) ourselves either before or after the county project is completed. We also have a proposed watermain project on Van Emmon (Mill to Main) that needs to be constructed before the county begins their work. We will probably need to enter into an intergovernmental agreement with the county. Fran, Eric Dhuse, and I need to get together to determine the scope of work and timing. Once we get the basics worked out, I will bring this item back to the Public Works Committee for approval. If you have questions regarding this matter, please see me. Cc: Eric Dhuse, Director of Public Works 02/,13/2003 11 :54 FAX 630 553 5764 DANIEL J. KRAMER 0002/009 STATE OF ILLINOIS ) ss COUNTY OF KENDALL ) ORDINANCE NO. 2003- AN ORDINANCE AMENDING TITLE 3, CHAPTER 3 ARTICLE 12 SECTION (A)(1) OF THE LIQUOR CONTROL ORDINANCE OF THE UNITED CITY OF YORKVILLE WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have considered modification and amendment to Title 3,Chapter 3,Article 12,Section(A)(1)of the City Code providing for liquor control within the limits of the UNITED CITY OF YORKVILLE; and WHEREAS,hearings have been held before the City Council and Public Safety Committee, due consideration given by the City Council sitting as a Committee of the Whole, and by the City Council and Staff of the City regulating the sale of alcohol within City limits; and WHEREAS the City recognizes that the Illinois State Statutes prohibit the sale,purchase, possession, and consumption of any alcoholic beverage by persons under the age of 21 years; and WHEREAS the City has determined that in order to prevent persons from obtaining alcoholic liquors from retail establishments after the hours of sale as permitted under City Ordinance or State Law, all areas where alcoholic liquors are stored or available for purchase shall be cordoned off by physical barriers or locked; and WHEREAS,all of said advisory bodies consider it to be necessary and in the best interests of the City to amend the existing Liquor Control Ordinance of the UNITED CITY OF YORKVILLE: NOW THEREFORE be it Ordained by the UNITED CITY OF YORKVILLE that Title 3, 1 02/13/2003 11 : 55 FAX 630 553 5764 DANIEL J. KRAMER 003/009 Chapter 3, Article 12, Section(A)(l)of the City Code is Amended as follows: 1. Section 3-3-12(A)(1) shall be amended as follows: A. Hours of Sale: I. All areas within the licensed premises shall be cleared of customers and the general public and shall be cordoned off by physical barriers or locked during the time sales are not permitted, and no person, other than the licensee or his employees and agents, shall be permitted within the areas of such premises where alcoholic liquor is stored, shelved or kept during such time and then only for the purpose of cleaning,preparing and arranging stock,and all such areas where alcoholic liquors are stored, shelved or kept shall be secured by physical barriers or lock from the public and it shall be unlawful for any licensee to sell or offer for sale at retail any alcoholic liquor in the City except as permitted for the following hours:" REPEALER: All ordinances or parts of ordinances conflicting with any of the provisions of this ordinance shall be and the same are hereby repealed. SEVERABILITY: If any section,subsection,sentence, clause,phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate,distinct,and independent provision,and such holding shall not affect the validity of the remaining portions hereof. EFFECTIVE DATE: This ordinance shall be in effect from and after its passage, approval and publication in pamphlet form as provided by law. IN WITNESS WHEREOF,this Ordinance has been enacted this day of 2003. 2 02/13/2003 11 55 FAX 830 553 5764 DANIEL J. KRAMER 12004/009 PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE BURR ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me,as Mayor of the United City of Yorkville,Kendall County,Illinois,this day of , A.D. 2003. MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County,Illinois this day of ,A.D. 2003. Attest: CITY CLERK This Document Prepared by: Law Offices of Daniel J. Kramer 1107A South Bridge Street Yorlcville,Illinois 60560 630-553-9500 3 , 021/13/2003 1 1.55 FAX 630 553 5764 DANIEL J. KRAMER 12006/009 STATE OF ILLINOIS ) ss COUNTY OF KENDALL ) ORDINANCE NO. 2003- AN ORDINANCE AMENDING TITLE 3,CHAPTER 3 ARTICLE 4 SECTION(B)OF THE LIQUOR CONTROL ORDINANCE OF THE UNITED CITY OF YORKVILLE TO ALLOW SAMPLING AND/OR TASTING OF ALCOHOLIC LIQUORS BY CLASS A LIQUOR LICENSE HOLDERS WHEREAS,the Mayor and City Council of the UNITED CITY OF YORKVILLE have considered modification and amendment to Title 3, Chapter 3, Article 4, Section (B)of the City Code providing for liquor control within the limits of the UNITED CITY OF YORKVILLE; and WHEREAS, hearings have been held before the City Council and Public Safety Committee, due consideration given by the City Council sitting as a Committee of the Whole, and by the City Council and Staff of the City regulating the sale of alcohol within City limits; and WHEREAS the City has determined it to be in the best interests of the community and its economy,as well as for the benefit of the current and future license holders and amend the Uses Permitted provision of the Liquor Ordinance to allow the sampling and/or tasting of beer and wine by Class A Liquor License Holders; and WHEREAS,the purpose of restricting the types of activities which may occur on the premises of a liquor license holder in the City,is to prevent any secondary effect these activities may have on the community as a whole, including but not limited to, crime,disorderly conduct and juvenile delinquency; and 1 02/13/2003 11 55 FAX 630 553 5764 DANIEL J. KRAMER 007/009 NOW THEREFORE be it Ordained by the UNITED CITY OF YORKVILLE that Title 3, Chapter 3, Article 4, Section(B)of the City Code is Amended to include the following paragraph; 1. Section 3-3-4(B) shall be amended to add the following paragraph: A holder of a class Al through A4 license may furthermore be permitted to allow the sampling and/or tasting of the products being sold subject to the following restrictions: a. The administration of such sampling and/or tasting shall be done under the supervision of a department manager or facility manager; and the actual serving shall be done only by a person over the age of 21 years; and b. The sampling and/or tasting, consumption, or possession of any alcoholic liquor by any person under the age of 21 years is strictly prohibited, and the server of such sample and/or taste will bear the responsibility of enforcing such prohibition; and c. The sampling and/or tasting may not be offered more than two times a week and shall not exceed six hours for each day of such sampling and/or tasting; and d. Sampling and/or tasting must occur in a single designated location, multiple locations are strictly prohibited; and e. The samples and/or tastes shall be limited to two ounces or less of beer and/or wine; and f. The number of products to be sampled or tasted on any one day shall be 2 02/13/2003 11 : 55 FAX 630 553 5764 DANIEL J. KRAMER 16008/009 limited to three or less. REPEALER; All ordinances or parts of ordinances conflicting with any of the provisions of this ordinance shall be and the same are hereby repealed. SEVERABILITY: If any section, subsection, sentence,clause, phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. EFFECTIVE DATE: This ordinance shall be in effect from and after its passage, approval and publication in pamphlet form as provided by law, IN WITNESS WHEREOF, this Ordinance has been enacted this day of , 2003 PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE BURR ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2003. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , A.D. 2003. 3 02/13/2003 11 .55 FAX B30 553 5764 DANIEL J. KRAMER a 009/009 This Document Prepared by: Law Offices of Daniel J. Kramer 1107A South Bridge Street Yorkville,Illinois 60560 630-553-9500 4 ,02/13/2003 11 :54 FAX E30 553 57E4 DANIEL J. KRAMER 001/003 LAW OFFICES OF Daniel J. Kramer 1107A SOUTH BRIDGE STREET DANIEL J.KRAMER YORKVILLE, ILLINOIS 60560 JILL K.KONEN (830)553-9500 KELLY A.KRAMER Fax:(630)553-5764 FAX COVER SHEET DATE: February 13, 2003 TO: Liz&Jacki RE: Ordinance NO: 553-7575 FROM: Daniel J. Kramer NUMBER OF PAGES (INCLUDING THIS PAGE): 3 For your information Q Please sign and return Q For your review Q Please keep in a safe place Q Please call me after review Q Please pay invoice directly Q Per our discussion Q Please file Q For your file Q Please record Q Per your request COMMENTS: Liz&Jacki: Will you please see that this Int Ordinance gets put on the next COW agenda. Thanks!!!! THE INFORMATION CONTAINED IN THIS FACSIMILE MESSAGE IS ATTORNEY PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT,YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION,DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR,PLEASE IMMEDIATELYNOTIFY US BY TELEPHONE AND RETURN THIS ORIGINAL MESSAGE TO US AT THE ABOVE ADDRESS VIA THE UNITED STATES POSTAL SERVICE. THANK YOU. IF YOU DO NOT RECEIVE ALL PAGES, PLEASE CALL (630) 553-9500 FOR YOUR CONVENIENCE IN TRANSMITTING TO US, OUR FAX NUMBER IS: (630)553-5764 United City of Yorkville Ordinance No. SOIL EROSION AND SEDIMENT CONTROL ORDINANCE FOR UNITED CITY OF YORKVILLE, ILLINOIS ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THIS DAY OF , 2003. PUBLISHED IN PAMPHLET FORM BY THE AUTHORITY OF THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS THIS DAY OF , 2003 DRAFT REVISED: 2/13/03 ORDINANCE NO. SOIL EROSION AND SEDIMENTATION CONTROL ORDINANCE FOR UNITED CITY OF YORKVILLE, ILLINOIS BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS AS FOLLOWS: TABLE OF CONTENTS Page 100.0 Findings and Purpose 2 101.0 Findings • 2 102.0 Purpose 2 200.0 Definitions 2 300.0 General Principles 5 400.0 Site Development Permit 6 401.0 Permit Required 6 402.0 Exceptions 6 403.0 Application for Permit 7 404.0 Submissions 7 405.0 Bonds 8 406.0 Review and Approval 8 407.0 Expiration of Permit 9 408.0 Appeals 9 409.0 Retention of Plans 10 500.0 Design and Operation Standards and Requirements 10 501.0 Applicability 10 502.0 Responsibility 10 503.0 Site Design Requirements 10 504.0 Handbooks Adopted by Reference 12 505.0 Maintenance of Control Measures 12 506.0 Inspection 12 507.0 Special Precautions 13 508.0 Amendment of Plans 13 600.0 Enforcement 13 601.0 Appeals 13 602.0 Conferences 14 603.0 Fees 14 604.0 Violations and Penalties 14 605.0 Separability 14 700.0 Effective Date 14 Page 2 of 15 100.0 Findings and Purpose 101.0 Findings: The City Council of the City hereby finds that: 101.1 Excessive quantities of soil may erode from areas undergoing development for certain non-agricultural uses including but not limited to the construction of dwelling units, commercial buildings and industrial plants, the building of roads and highways, the modification of stream channels and drainage ways, and the creation of recreational facilities; 101.2 The washing, blowing,and falling of eroded soil across and upon roadways endangers the health and safety of users thereof, by decreasing vision and reducing traction of road vehicles; 101.3 Soil erosion necessitates the costly repairing of gulleys,washed-out fills, and embankments; 101.4 Sediment from soil erosion tends to clog sewers and ditches and to pollute and silt rivers, streams, lakes, wetlands, and reservoirs; 101.5 Sediment limits the use of water and waterways for most beneficial purposes,promotes the growth of undesirable aquatic weeds, destroys fish and other desirable aquatic life,and is costlyand difficult to q Y q remove; and 101.6 Sediment reduces the channel capacity of waterways and the storage capacity of floodplains and natural depressions, resulting in increased chances of flooding at risk to public health and safety. 102.0 Purpose: The City Council therefore declares that the purpose of this ordinance is to safeguard persons, protect property, prevent damage to the environment, and promote the public welfare by guiding, regulating and controlling the design,construction, use and maintenance of any development or other activity that disturbs or breaks the topsoil or otherwise results in the movement of earth on land situated in the City. It is the intention of this ordinance that the delivery of sediment from sites affected by land disturbing activities be limited, as closely as practicable, to that which would have occurred if the land had been left in its natural undisturbed state. 200.0 Definitions For the purposes of this Ordinance certain terms used herein are defined as set forth below: 200.1 BUILDING PERMIT: A permit issued by the City for the construction, erection or alteration of a structure or building. 200.2 CERTIFY OR CERTIFICATION: Formally attesting that the specific inspections and tests where required have been performed,and that such tests comply with the applicable requirements of this Ordinance. Page 3 of 15 200.3 CLEARING: Any activity that removes vegetative ground cover. 200.4 CUBIC YARDS: The amount of material in excavation and/or fill measured by the method of"average end areas." 200.5 EXCAVATION: Any act by which organic matter, earth, sand, gravel, rock or any other similar, material is cut into, dug,quarried, uncovered,removed, displaced,relocated or bulldozed and shall include the conditions resulting therefrom. 200.6 EXISTING GRADE: The vertical location of the existing ground surface prior to excavation or filling. 200.7 FILL: Any act by which, earth, sand, gravel, rock or any other material is deposited, placed, replaced, pushed, dumped, pulled, transported or moved by man to a new location and shall include the conditions resulting therefrom. 200.8 FINAL GRADE: The vertical location of the ground or pavement surface after the grading work is completed in accordance with the site development plan. 200.9 GRADING: Excavation or fill or any combination thereof and shall include the conditions resulting from excavation -or fill. 200.10 NATURAL DRAINAGE: Channels formed in the existing surface topography of the earth prior to changes made by unnatural causes. 200.11 PARCEL: All contiguous land in one ownership. 200.12 PERMITTEE: Any person to whom a site development permit is issued.This person may also be referred to as the applicant. 200.13 PERSON: Any individual, firm or corporation, public or private, the State of Illinois and its agencies or political subdivisions, and the United States, of America, its agencies and instrumentalities, and any Page 4 of 15 agent, servant, officer or employee of any of the foregoing. 200.14 REMOVAL: Cutting vegetation to the ground or stumps, complete extraction, or killing by spraying. 200.15 SITE: A lot or parcel of land, or a contiguous combination thereof, where grading work is performed as a single unified operation. 200.16 SITE DEVELOPMENT: Altering terrain and/or vegetation and constructing improvements. 200.17 SITE DEVELOPMENT PERMIT: A permit issued by the City for the construction or alteration of ground improvements and structures for the control of erosion, runoff and grading. 200.18 STREAM: Any river, creek, brook, branch, flowage, ravine, or natural or man-made drainage way which has a definite bed and banks or shoreline,in or into which surface or groundwater flows,either perennially or intermittently. 200.19 STRIPPING: Any activity that removes the vegetative surface cover including tree removal,clearing,and storage or removal of topsoil. 200.20 VACANT LAND: Land on which there are no structures or only structures that are secondary to the use or maintenance of the land itself. 200.21 CITY: The United City of Yorkville, Kendall County, Illinois. 200.22 WETLANDS: Areas that are inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. 300.0 General Principles It is the objective of this ordinance to control soil erosion and sedimentation caused by development activities, including clearing, grading, stripping, excavating, and filling of land, in the city. Measures Page 5 of 15 taken to control soil erosion and offsite sediment runoff should be adequate to assure that sediment is not transported from the site by a storm event of ten-year frequency or less.The following principles shall apply to all development activities within the city and to the preparation of the submissions required under Section 400.0 of this ordinance: 300.1 Development should be related to the topography and soils of the site so as to create the least potential for erosion. Areas of steep slopes where high cuts and fills may be required should be avoided wherever possible, and natural contours should be followed as closely as possible. 300.2 Natural vegetation should be retained and protected wherever possible. Areas immediately adjacent to natural watercourses, lakes, ponds, and wetlands should be left undisturbed wherever possible. Temporary crossings of watercourses, when permitted, must include appropriate stabilization measures. 300.3 Special precautions should be taken to prevent damages resultant from any necessary development activity within or adjacent to any stream, lake, pond, or wetland. Preventative measures should reflect the sensitivity of these areas to erosion and sedimentation. 300.4 The smallest practical area of land should be exposed for the shortest practical time during development. 300.5 Sediment basins or traps, filter barriers, diversions, and any other appropriate sediment or runoff control measures should be installed prior to site clearing and grading and maintained to remove sediment from run-off waters from land undergoing development. 300.6 The selection of erosion and sedimentation control measures should be based on assessment of the probable frequency of climatic and other events likely to contribute to erosion,and on evaluation of the risks, costs, and benefits involved. 300.7 In the design of erosion control facilities and practices, aesthetics and the requirements of continuing maintenance should be considered. 300.8 Provision should be made to accommodate the increased run-off caused by changed soil and surface conditions during and after development. Drainage ways should be designed so that their final gradients and the resultant velocities and rates of discharge will not create additional erosion onsite or downstream. 300.9 Permanent vegetation and structures should be installed and functional as soon as practical during development. 300.10 Those areas being converted from agricultural purposes to other land uses should be vegetated with an appropriate protective cover prior to development. 300.11 All waste generated as a result of site development activity should be properly disposed of and prevented from being carried off the site by either wind or water. 300.12 All construction sites should provide measures to prevent sediment from being tracked onto public or private roadways. Page 6of15 400.0 Site Development Permit 401.0 Permit Required: Except as otherwise provided in this ordinance, no person shall commence or perform any clearing, grading, stripping, excavating, or filling of land that meets the following provisions without having first obtained a site development permit from the City: 401.1 Any land disturbing activity(i.e., clearing, grading, stripping, excavation,fill,or any combination thereof) that will affect an area in excess of 5000 square feet; 401.2 Any land disturbing activity that will affect an area in excess of 500 square feet if the activity is within 25 feet of a lake, pond, stream, or wetland; or • 401.3 Excavation, fill, or any combination thereof that will exceed 100 cubic yards. 402.0 Exceptions: A permit shall not be required for any of the following provided that the person responsible for any such development shall implement necessary soil erosion and sediment control measures to satisfy the principles set forth in Section 300.0 of this Ordinance: 402.1 Excavation below final grade for the basement and footings of a single-family residence and appurtenant structures on a site in excess of two acres for which a building permit has been issued by the City; 402.2 Agricultural use of land, including the implementation of conservation measures included in a farm conservation plan approved by the Soil and Water Conservation District,and including the construction of agricultural structures; or 402.3 Installation, renovation, or replacement of a septic system to serve an existing dwelling or structure. 403.0 Application for Permit: Application for a site development permit shall be made by the owner of the property or his authorized agent to the(permitting authority) on a form furnished for that purpose. Each application shall bear the name(s) and address (es) of the owner or developer of the site and of any consulting firm retained by the applicant together with the name of the applicant's principal contact at such firm, and shall be accompanied by a filing fee of, Each application shall include certification that any land clearing, construction, or development involving the movement of earth shall be in accordance with the plans approved upon issuance of the permit. 403.1 Submissions: Each application for a site development permit shall be accompanied by the following information: 404.1 A vicinity map in sufficient detail to enable easy location in the field of the site for which the permit is sought, and including the boundary line and approximate acreage of the site, existing zoning, and a legend and scale. Page 7 of 15 404.2 A development plan of the site showing: a. Existing topography of the site and adjacent land within approximately 100 feet of the boundaries, drawn at no greater than one-foot contour intervals and clearly portraying the conformation and drainage pattern of the area; b. The location of existing buildings, structures, utilities, streams, lakes, floodplains, wetlands and depressions, drainage facilities, vegetative cover, paved areas, and other significant natural or man-made features on the site and adjacent land within 100 feet of the boundary; c. A general description of the predominant soil types on the site, their location, and their limitations for the proposed use; and d. Proposed use of the site, including present development and planned utilization; areas of clearing, stripping, grading, excavation, and filling; proposed contours, finished grades, and street profiles; provisions for storm drainage, including storm sewers, swales, detention basins and any other measures to control the rate of runoff, with a drainage area map, indications of flow directions, and computations; kinds and locations of utilities; and areas and acreages proposed to be paved, covered, sodded, seeded, vegetatively stabilized, or left undisturbed. 404.3 An erosion and sediment control plan showing all measures necessary to meet the objectives of this ordinance throughout all phases of construction and permanently after completion of development of the site, including: a. Location and description, including standard details, of all sediment control measures and design specifics of sediment basins and traps, including outlet details; b. Location and description of all soil stabilization and erosion control measures, including seeding mixtures and rates, types of sod, method of seedbed preparation, expected seeding dates,type and rate of lime and fertilizer application, kind and quantity of mulching for both temporary and permanent vegetative control measures, and types of non-vegetative stabilization measures; c. Location and description of all runoff control measures, including diversions,waterways, and outlets; d. Location and description of methods to prevent tracking of sediment offsite, including construction entrance details, as appropriate; e. Description of dust and traffic control measures; f. Locations of stockpiles and description of stabilization methods; g. Description of off-site fill or borrow volumes, locations, and methods of stabilization; h. Provisions for maintenance of control measures, including type and frequency of maintenance, easements, and estimates of the cost of maintenance; and i. Identification (name, address, and telephone) of the person(s) or entity which will have legal responsibility for maintenance of erosion control structures and measures during development and after development is completed. Page 8 of 15 404.4 The erosion'and sediment control plan shall also show proposed phasing of development of the site, including stripping and clearing,rough grading,construction,final grading,and landscaping.Phasing should identify the expected date on which clearing will begin,the estimated duration of exposure of cleared areas, and the sequence of installation of temporary sediment control measures (including perimeter controls), clearing and grading, installation of temporary soil stabilization measures, installation of storm drainage, paving of streets and parking areas,final grading and the establishment of permanent vegetative cover,and the removal of temporary measures. It shall be the responsibility of the applicant to notify the city engineer of any significant changes that may occur in the site development schedule after the initial erosion and sediment control plan has been approved. These submissions shall be prepared in accordance with the requirements of this ordinance and the standards and requirements contained in "Standards and Specifications for Soil Erosion and Sediment Control" (the Yellow Book) published by the Illinois Environmental Protection Agency and the "Illinois Procedures and Standards for Urban Soil Erosion and Sedimentation Control" (the Green Book) prepared by the Northeastern Illinois Soil Erosion and Sedimentation Control Steering Committee and adopted by the Kendall County Soil and Water Conservation District, which standards and requirements are hereby incorporated into this ordinance by reference. The city engineer may waive specific requirements for the content of submissions upon finding hat the information submitted is sufficient to show that the work will comply with the objectives and principles of this ordinance. 405.0 Bonds: The applicant is required to file with the City a faithful performance bond or bonds, letter of credit, or other improvement security satisfactory to the city attorney in an amount deemed sufficient by the city engineer to cover all costs of improvements, landscaping, maintenance of improvements and landscaping, and soil erosion and sediment control measures for such period as specified by the City, and engineering and inspection costs to cover the cost of failure or repair of improvements installed on the site. 406.0 Review and Approval: Each application for a site development permit shall be reviewed and acted upon according to the following procedures. 406.1 The City engineer will review each application for a site development permit to determine its conformance with the provisions of this ordinance.The City engineer may also refer any application to the Kendall County Soil and Water Conservation District and/or any other local government or public agency within whose jurisdiction the site is located for review and comment.Within thirty(30)days after receiving an application, the City Engineer shall in writing: a. Approve the permit application if it is found to be in conformance with the provisions of this ordinance, and issue the permit; b. Approve the permit application subject to such reasonable conditions as may be necessary to secure substantially the objectives of this ordinance, and issue the permit subject to these conditions; or c. Disapprove the permit application, indicating the deficiencies and the procedure for submitting a revised application and/or submission. 406.2 No site development permit shall be issued for an intended development site unless: a. The development, including but not limited to, subdivisions and planned unit development,has been approved by the City where applicable; Page 9 of 15 b. Such permit is accompanied by or combined with a valid building permit issued by the City if required or applicable; c. The proposed earth moving is coordinated with any overall development program previously approved by the City for the area in which the site is situated; and d. All relevant federal and state permits (i.e., for floodplains and wetlands) have been received for the portion of the site subject to soil disturbance. 406.3 Failure of the city engineer to act on an original or revised application within thirty(30) days of receipt shall authorize the applicant to proceed in accordance with the plans as filed unless such time is extended by agreement between the (permitting authority) and the applicant. Pending preparation and approval of a revised plan, development activities shall be allowed to proceed in accordance with conditions established by the city engineer. 407.0 Expiration of Permit: Every site development permit shall expire and become null and void if the work authorized by such permit has not been commenced within one hundred and eighty(180) days, or is not completed by a date which shall be specified in the permit; except that the city engineer may, if the permittee presents satisfactory evidence that unusual difficulties have prevented work being commenced or completed within the specified time limits, grant a reasonable extension of time if written application is made before the expiration date of the permit. The city engineer may require modification of the erosion control plan to prevent any increase in erosion or offsite sediment runoff resulting from any extension. 408.0 Appeals: Any applicant may appeal any decision of the city engineer to the City Council, provided that no such appeal shall be considered until and unless the applicant has requested a conference with the city engineer(not a subordinate of the city engineer)and either the conference has been held or the city engineer has not scheduled a conference. 409.0 Retention of Plans: Plans, specifications, and reports for all site developments shall be retained in original form or on microfilm by the City. 500.0 Design and Operation Standards and Requirements 501.0 Applicability: All clearing, grading, stripping, excavating, and filling which is subject to the permit requirements of this ordinance shall be subject to the applicable standards and requirements set forth in this Section 500.0. 502.0 Responsibility: The permittee shall not be relieved of responsibility for damage to persons or property otherwise imposed by law, and the City or its officers or agents will not be made liable for such damage, by(1) the issuance of a permit under this ordinance, (2)compliance with the provisions of that permit or with conditions attached to it by the city engineer, (3) failure of City officials to observe or recognize Page 10 of 15 hazardous or unsightly conditions, (4) failure of City officials to recommend denial of or to deny a permit, or(5)exemptions from the permit requirements of this ordinance. 503.0 Site Desiqn Requirements 503.1 On-site sediment control measures, as specified by the following criteria, shall be constructed and functional prior to initiating clearing, grading, stripping, excavating or fill activities on the site: a. For disturbed areas draining less than 1 acre, filter barriers (including filter fences, straw bales, or equivalent control measures) shall be constructed to control all offsite runoff as specified in referenced handbooks. Vegetated filter strips, with a minimum width of 25 feet, may be used as an alternative only where runoff in sheet flow is expected; b. For disturbed areas draining more than 1 but less than 5 acres,a sediment trap or equivalent control measure shall be constructed at the downslope point of the disturbed area; c. For disturbed areas draining more than 5 acres, a sediment basin or equivalent control measure shall be constructed at the downslope point of the disturbed area; d. Sediment basins and sediment traps designs shall provide for both detention storage and sediment storage. The detention storage shall be composed of equal volumes of"wet"detention storage and "dry"detention storage and each shall be sized for the 2-year, 24-hour runoff from the site under maximum runoff conditions during construction. The release rate of the basin shall be that rate required to achieve minimum detention times of at least 10 hours. The elevation of the outlet structure shall be placed such that it only drains the dry detention storage; and e. The sediment storage shall be sized to store the estimated sediment load generated from the site over the duration of the construction period with a minimum storage equivalent to the volume of sediment generated in one year. For construction periods exceeding 1 year, the 1-year sediment load and a sediment removal schedule may be substituted. 503.2 Stormwater conveyance channels, including ditches, swales, and diversions, and the outlets of all channels and pipes shall be designed and constructed to withstand the expected flow velocity from the 10-year frequency storm without erosion. All constructed or modified channels shall be stabilized within 48 hours, consistent with the following standards: a. For grades up to 4 percent, seeding in combination with mulch, erosion blanket, or an equivalent control measure shall be applied. Sod or erosion blanket or mat shall be applied to the bottom of the channel. b. For grades of 4 to 8 percent, sod or an equivalent control measure shall be applied in the channel. c. For grades greater than 8 percent, rock, riprap, or an equivalent control measure shall be applied, or the grade shall be effectively reduced using drop structures. 503.3 Disturbed areas shall be stabilized with temporary or permanent measures within 7 calendar days following the end of active disturbance, or redisturbance, consistent with the following criteria: a. Appropriate temporary or permanent stabilization measures shall include seeding, mulching, sodding, and/or non-vegetative measures, and b. Areas having slopes greater than 12 percent shall be stabilized with sod, mat or blanket in combination with seeding, or equivalent. 503.4 Land disturbance activities in stream channels shall be avoided, where possible. If disturbance activities are unavoidable, the following requirements shall be met: Page 11 of 15 a. Construction vehicles shall be kept out of the stream channel to the maximum extent practicable. Where construction crossings are necessary, temporary crossings shall be constructed of non- erosive material, such as riprap or gravel; b. The time and area of disturbance of stream channels shall be kept to a minimum. The stream channel, including bed and banks, shall be restabilized within 48 hours after channel disturbance is completed, interrupted, or stopped; and c. Whenever channel relocation is necessary, the new channel shall be constructed in the dry and fully stabilized before flow is diverted. 503.5 Storm sewer inlets and culverts shall be protected by sediment traps or filter barriers meeting accepted design standards and specifications. 503.6 Soil storage piles containing more than 10 cubic yards of material shall not be located with a down- slope drainage length of less than 25 feet to a roadway or drainage channel. Filter barriers, including straw bales, filter fence, or equivalent, shall be installed immediately on the downslope side of the piles. 503.7 If de-watering devices are used, discharge locations shall be protected from erosion. All pumped discharges shall be routed through appropriately designed sediment traps, basins, or equivalent. 503.8 Each site shall have graveled (or equivalent) entrance roads, access drives, and parking areas of sufficient length and width to prevent sediment from being tracked onto public or private roadways. Any sediment reaching a public or private road shall be removed by shoveling or street cleaning (not flushing) before the end of each workday and transported to a controlled sediment disposal area. 503.9 All temporary and permanent erosion and sediment control practices must be maintained and repaired as needed to assure effective performance of their intended function. 503.10 All temporary erosion and sediment control measures shall be disposed of within 30 days after final site stabilization is achieved with permanent soil stabilization measures. Trapped sediment and other disturbed soils resulting from the disposition of temporary measures should be perma- nently stabilized to prevent further erosion and sedimentation. 504.0 Handbooks Adopted by Reference: The standards and specifications contained in "Standards and Specifications for Soil Erosion and Sediment Control" (the Yellow Book)and the "Illinois Procedures and Standards for Urban Soil Erosion and Sedimentation Control" (the Green Book) cited in Section 400.0, are hereby incorporated into this Section 500.0 and made a part hereof by reference for the purpose of delineating procedures and methods of operation under site development and erosion and sedimentation control plans approved under Section 400.0. In the event of conflict between provisions of said manuals and of this ordinance, the ordinance shall govern. 505.0 Maintenance of Control Measures: All soil erosion and sediment control measures necessary to meet the requirements of this ordinance shall be maintained periodically by the applicant or subsequent landowner during the period of land disturbance and development of the site in a satisfactory manner to ensure adequate performance. Page 12 of 15 506.0 Inspection: The(permitting authority) shall make inspections as hereinafter required and shall either approve that portion of the work completed or shall notify the permittee wherein the work fails to comply with the site development or erosion and sedimentation control plan as approved. Plans for grading, stripping, excavating, and filling work bearing the stamp of approval of the (permitting authority) shall be maintained at the site during progress of the work. In order to obtain inspections and to ensure compliance with the approved erosion and sediment control plan, the grading or building permit, and this Ordinance, the permittee shall notify the(permitting authority) within two(2)working days of the completion of the construction stages specified below: 1. Upon completion of installation of sediment and runoff control measures(including perimeter controls and diversions), prior to proceeding with any other earth disturbance or grading, 2. After stripping and clearing, 3. After rough grading, 4. After final grading, 5. After seeding and landscaping deadlines, and 6. After final stabilization and landscaping, prior to removal of sediment controls. If stripping, clearing, grading and/or landscaping are to be done in phases or areas, the permittee shall give notice and request inspection at the completion of each of the above work stages in each phase or area. If an inspection is not made and notification of the results given within five working days after notice is received by the City from the permittee, the permittee may continue work at his/her own risk, without presuming acceptance by the (village). Notification of the results of the inspection shall be given in writing at the site. 507.0 Special Precautions: 507.1 If at any stage of the grading of any development site the(permitting authority) determines by inspection that the nature of the site is such that further work authorized by an existing permit is likely to imperil any property, public way, stream, lake, wetland, or drainage structure, the (permitting authority) may require, as a condition of allowing the work to be done, that such reasonable special precautions to be taken as is considered advisable to avoid the likelihood of such peril. "Special precautions" may include, but shall not be limited to, a more level exposed slope, construction of additional drainage facilities, berms, terracing, compaction, or cribbing, installation of plant materials for erosion control, and recommendations of a registered soils engineer and/or engineering geologist which may be made requirements for further work. 507.2 Where it appears that storm damage may result because the grading on any development site is not complete, work may be stopped and the permittee required to install temporary structures or take such other measures as may be required to protect adjoining property or the public safety. On large developments or where unusual site conditions prevail,the(permitting authority)may specify the time of starting grading and time of completion or may require that the operations be conducted in specific stages so as to insure completion of protective measures or devices prior to the advent of seasonal rains. 508.0 Amendment of Plans: Major amendments of the site development or erosion and sedimentation control plans shall be submitted to the city engineer and shall be processed and approved or disapproved in the same manner as the original plans. Field modifications of a minor nature may be authorized by the city Page 13 of 15 f . engineer by written authorization to the permittee. 600.0 Enforcement The administration and enforcement of this ordinance shall be the responsibility of the United City of Yorkville or their authorized representative. 601.0 Appeals: Any applicant may appeal any decision of the city engineer to the City Council, provided that no such appeal shall be considered until and unless the applicant has requested a conference with the city engineer(not a subordinate of the city engineer) and either the conference has been held or the city engineer has not scheduled a conference. 602.0 Conferences: At any time an applicant may ask for a conference with the city engineer concerning any application under this ordinance, and the city engineer will meet with the applicant to discuss the matter. If an applicant has been dealing with any person working under the supervision of the city engineer, at the applicant's request the city engineer (and not a subordinate)will hold a conference with the applicant. 603.0 Fees: Engineering review, legal, and construction observation fees are the responsibility of the applicant. A$500 cash deposit is required prior to the initiation of review and will be subject to adjustment after the initial review based upon actual consultant and staff review costs incurred by the City. 604.0 Violations and Penalties: No person shall construct, enlarge, alter, repair, or maintain any grading, excavation or fill, or cause the same to be done, contrary to or in violation of any terms of this ordinance. Any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor, and each day during which any violation of any of the provisions of this ordinance is committed, continued, or permitted shall constitute a separate offense. Upon conviction of any such violation, such person, partnership, or corporation shall be punished by a fine of not more than ($500)for each offense. In addition to any other penalty authorized by this section, any person, partnership, or corporation convicted of violating any of the provisions of this ordinance shall be required to restore the site to the condition existing prior to commission of the violation, or to bear the expense of such restoration. 605.0 Separability: The provisions and sections of this ordinance shall be deemed to be separable, and the invalidity of any portion of this ordinance shall not affect the validity of the remainder. 700.0 Effective Date This ordinance shall be in full force and effect from and after its passage and approval and publication, as required by law. Page 14 of 15 I MIKE ANDERSON JOSEPH BESCO VALERIE BURD PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA Passed by the City Council of the United City of Yorkville, Illinois this - day of 2003. Attest: City Clerk APPROVED by me this day of , 2003. Mayor ATTESTED and FILED in my office this day of ,2003. City Clerk Page 15 of 15 ORDINANCE SOIL EROSION&SEDIMENTATION CONTROL ORDINANCE UNITED CITY OF YORKVILLE Si l'l.DEVELOPMENT PERMIT APPLICATION ; United City of Yorkville OFFICE USE ONLY 800 Game Farm Road Date Received: Yorkville, Illinois 60560 Engineering Concurrence: Approved By: Date Approved: Permit Number: INDICATE TYPE OF SITE IMPROVEMENT: Subdivision Fill&Grading Pond Dredging Other: ,Being duly sworn upon his oath,in application for a Permit (Applicant) from The United City of Yorkville,Deposes and Says: OWNER'S NAME: ADDRESS: CITY: STAI'h: ZIP: TELEPHONE: APPLICANT'S NAME: ADDRESS: CITY: STATE: ZIP: TELEPHONE: ENGINEER'S NAME: ADDRESS: CITY: STATE: ZIP: TELEPHONE: CONTRACTOR'S NAME: ADDRESS: CITY: STATE: ZIP: TELEPHONE: MAINTENANCE PERSON'S NAME: ADDRESS: CITY: STATE: ZIP: TELEPHONE: SITE DEVELOPMENT PLAN: 1. Prepare a site development plan in accordance with Section 404.0(Submissions)and Section 500.0 (Design and Operation Standards and Requirements) of the Soil Erosion and Sediment Control Ordinance. 2. Attach the legal description of the proposed site on a separate page. 3. COMPLETE THE FOLLOWING INFORMATION: A. Starting date: Anticipated completion date: B. Acreage of site: Acreage of project: C. Date of seeding: • D. Total area filled or excavated: Cubicy ards of fill: E. Max. depth of fill or excavation: Type of fill: F. Presence of: Wetlands Floodplains Woodlands G. Water supply for pond: Surface runoff Ground water H. Additional Information: Signature of Owner Date or Authorized Representative i.1) C/i.`i ° United City of Yorkville lEtv gam County Seat of Kendall County EST. x_1836 800 Game Farm Road rrII u) Yorkville, Illinois 60560 O U . O Phone:630-553-4350 �,� �� Fax.630-553-7575 L. CONTRACTOR CERTIFICATION STATEMENT This certification statement is a part of the Storm Water Pollution Prevention Plan for the project described below, in accordance with NPDES Permit No. ILR10, issued by the Illinois Environmental Protection Agency on May 14, 1998. Project Information: Route Marked Section Project No. County I certify under penalty of law that I understand the terms of the general National Pollutant Discharge Elimination System(NPDES) permit (ILR 10) that authorizes the storm water discharges associated with industrial activity from the construction site identified as part of this certification. Signature Date Title Name of Firm Street Address City, State, Zip Telephone Number 0 United City of Yorkville f' " �1® EST. 1836 County Seat of Kendall County ` �—� 800 Game Farm Road Cl) Yorkville, Illinois 60560 O i i - ` O Phone:630-553-4350 ,f., K.b.• v Fax:630-553-7575 `ELLEN' NPDES / EROSION CONTROL INSPECTION REPORT Date of Inspection: Project: Name of Inspector: Type of Inspection: Weekly > 0.5"Precip. • Contractor: Subs: Are all of the temporary and permanent controls contained in the pollution prevention(erosion control) plan or as directed by the engineer in place? YES _NO If no, why not? Are the temporary and permanent erosion and sediment controls that have been installed ' operating correctly? _YES NO If no, what additional controls or adjustments is the contractor hereby directed to install or perform? Are the erosion and sediment controls being properly maintained? _YES _NO If no, what maintenance is the contractor hereby directed to perform? Is there tracking of sediment from locations where vehicles enter and leave the project? _YES _NO If yes, describe the location(s) and the actions the contractor is hereby directed to perform. Have the additional controls, adjustments or maintenance directed as a result of the last inspection been implemented within seven calendar days? YES _NO If no,the contractor is hereby notified that no further work activity will be permitted to take place until the needed corrective measures have been taken. Other comments: Inspector Signature ILLINOIS ENVIRONMENTAL.PROTECTION AGENCY NOTICE OF INTENT (NOI) GENERAL PERMIT TO DISCHARGE STORM WATER CONSTRUCTION SITE ACTIVITIES . • °OWNER INFORMATION • I AST FIRST ML ISFE INSTRUCTIONS) OWNER TYPE:(SELECT ONE AND TYPE"X') • NAME: ❑ PRNATE 0 COUNTY ❑ STATE MAILING ❑ CITY 0 SPECIAL DISTRICT ADDRESS: 0 FEDERAL • • CITY: . ST: ZIP: • CONTACT TELEPHONE AREA CODE NUMBER PERSON: NUMBER: CONTRACTOR INFORMATION LAST FIRST ML (SPF INSTPJCTIONSI TELEPHONE APPA Cnf F f lIM FFA NAME NUMBER: MAILING ADDRESS: CITY: ST: ZIP: CONSTRUCTION SITE INFORMATION *SELECT EXISTING NEW CHANGE OF GENERAL I p O ONE: SITE SITE INFORMATION NPD.ES PERMIT NO. f� FACILITY • OTHER NPDES PERMIT NAME: NUMBERS: • FACILITY TELEPHONE AREA CODE NUMBER ADDRESS: NUMBER: • DEG. MIN.SEC I DEG. MIN, SEC. - CITY: ST: IL ZIP: LATITUDE: • LONGITUDE: COUNTY: • SECTION: TOWNSHIP: • RANGE: 1 I 1 MM/DD/YY r.1MIDD YY START OF END OF TOTAL SIZE OF • CONSTRUCTION CONSTRUCTION • CONSTRUCTION DATE: • .DATE: SITE IN ACRES: TYPE OF CONSTRUCTION (TYPE"X"FOR ALL THAT APPLY) • RESIDENTIAL 0 COMMERCIAL 0 INDUSTRIAL 0 RECONSTRUCTION 0 TRANSPORTATION 0 OTHER • -.HISTORIC PRESERVATION AND ENDANGERED SPECIES COMPLIANCE (OPTIONAL) • HAS THIS PROJECT SATISFIED APPLICABLE REQUIREMENTS FOR COMPLIANCE WITH ILLINOIS LAW ON: HISTORIC PRESERVATION ❑ YES ❑ NO, AND • ENDANGERED SPECIES ❑ YES 0 N0? I certify under penalty of law that this document and all attachments were prepared under my direction and supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based.on my inquiry of the person or persons who manage this system,or those persons directly responsible for gathering the information,the information submitted is,to the best of my knowledge and belief,true,accurate,and complete. I am aware that there are significant penalties for submitting false information,including the possibility of fine and imprisonment. In addition.I certify that the provisions of the Permit_including the development and implementation of a storm water pollution prevention plan and a monitoring program plan,will be complied with. OWNER SIGNATURE: DATE: FOP,OFFICE USE ONLY MAIL COMPLETED FORM TO: ILLINOIS ENVIRONMENTAL PROTECTION AGENCY LOG: DIVISION OF WATER POLLUTION CONTROL (DO NOT SUBMIT ADDITIONAL ATTN:PERMIT SECTION PERMIT: ILRQO DOCUMENTATION UNLESS POST OFFICE BOX 19276 SPRINGFIELD,Illinois 62794.9276 REQUESTED) DATE: • • • Information required by this form must be provided to comply with 415 ILCS 5139(1995). Failure to do so may prevent thiS form from being processed and could result in your application being denied. This form has been approved by the Forms Management Center IL 532 2104 WPC 622 Rev. 5/93 GUIDELINES FOR COMPLETION OF NOTICE OF INTENT (NOI) FORM - Please adhere to the following guidelines to -allow automated forms processing using Optical Character Recognition (OCR) technology. - Submit original forms . Do not submit photocopies_ Original forms can be obtained from: • Illinois Environmental Protection Agency Division of Water Pollution Control Perzuits Section • 2200 Churchill Road P.O_ Box 19276 - Springfield, IL 62794-9276 or call (217) 782-0610 Reports must be typed and signed. Do not staple. Center your inforivation by typing within the allocated areas avoiding all lines which .border the areas. Provide only one line of type per allocated area. - Replace typewriter ribbons and clean as necessary to avoid smeared, faint or illegible. characters. -- Use the formats given in the following examples for . correct form s, completion_ EXAMPLE FORMAT - NAME: Smith John C Last First Middle Initial. Taylor T J Mfg Co Surname First (or initials) and remainder LJ Trucking Co Initials and remainder DATE: 06/30/92 Month/day/year SECTION: - 12 1 or 2 numerical digits TOWNSHIP: 12N 1 or 2 numerical digits followed by "N" or "S" • . RANGE: 12W 1 or 2 numerical digits _followed by "E" or "W" AREA CODE : 217 ' 3 numerical digits TELEPHONE 782-0610 3 numerical digits followed NUMBER: '-by a hyphen and 4 more numerical •!digits _ ZIP CODE: 62546 • 5 numerical digits only 4- - ILIJNOIB ENVIRONMENTAL PROTECTION AGENCY CONSTRUCTION SITE STORM WATER DISCHARGE INCIDENCE OF NON-COMPLIANCE (ION) gunurIMPORTANT:FORM MUST BE TYPED TO ENABLE AUTOMATED OPTICAL PROCESSINQ. SUBMIT ORIGINAL FORM - DO NOT SUBMIT PHOTOCOPY UST FsizT Y. (aa ltSTRu(T70••S] PERMITTEE NAME STREET: CITY: :T: 2T: CONSTRUCTION arm NAN E COUNTY: LECTION: Tovosi HI rt RANOE YBD� TELEPHONEAREA CODE Nu 1{8ER DEU. MN. IFC. tX`_' DEQ. WK IEC NIJMBEPtRmIT I L R 1 0 NUMBER .•LO=0 MOI ,a aaco NU.tBEit N- CO MPUANCE: CAUSE OF NON-COMPUANCE ACTIONS TAKEN TO PREVENT ANY FURTHER NON-COMPUANCE ENVIRONMENTAL IMPACT RESULTING FROM THE NON-COMPUANCE • • ACTIONS TAKEN TO REDUCE THE ENVIRONMENTAL IMPACT RESULTING FROM THE NON-COMPUANCE Sig ran ure: Th l.: Dat.: fOR OFFICE USE ONLY R.aurn oompi.ted tom to: Illinois Emlrormantal Prot.atlon Ap.noy Ofvlalon of Water Pollution Control LOO Co mptla no.An•tom no.Sao(Ion#1 zzCO Churoh1JF Ro.d rtRiArr I LR 10 P.O.Sax 19276 SprinOfl+ld,IL 6279..9276 DATE Thio Ao.noy I. .uthoriz..d to require thin Information under IOInola R.vi..4 Status..,199'1,Ch•pl.r 111 1/2,S•otion 1039. Disoloaurs of 1.N. Information la r.quirsd. F.Uur.to do ao may m0. mutt In a oM11 p.n..tty up to 210,0000 p.r day of vbtat o25 n or■ fin. up to 2 ,D00.00 per day of violation and in-IprisorrnsK up to thr..year. TN. loan has b..n.pprov.d by th. Form. Lianaflern.rt C.nt•r. ii' GUIDELINES FOR COMPLETION OF INCIDENCE OF NON-COMPLIANCE (ION) FORM ! Complete and submit this form for any violation of the Storm Water ` Pollution Prevention Plan observed during any inspection conducted,. ;' including those not required by the Plan.. Please adhere to the fol.- II guidelines to_ allow automated forms processing. using Optical Character Recognition (OCR) technology. . - Submit original forms. - Do not submit photocopies. Original forms can be obtained f roti: . . ,. Illinois Environmental Protection Agency • Division of Water Pollution Control Permits Section j 2200 Churchill Road P.O. Box 19276 • Springfield, IL 62794-9276 or call (217) 782-0610 k - Reports must be typed and signed. Do not staple. Center your information by typing within the allocated areas avoid q all lines which border the areas . 'i Provide only one line of type per allocated area unless you are de 13 scribing the cause of non-compliance , environmental impact, or actions j;, taken. (;y; Replace typewriter ribbons and clean as necessary to avoid smeared, faint or illegible characters. '' - Use the formats g iven in the followingexamples for correct form li P completion. EXAMPLE FORMAT - - - j ! ;, NAME: Smith John C Last First Middle Initial Taylor T J Mfg Co Surname First (or initials) and remainder . c . LJ Trucking Co Initials and remainder II DATE: 06/30/92 Month/day/year I 1 r'. SECTION : 12 1 or 2 numerical digits I TOWNSHIP: 12N 1 or 2 numerical digits followed by "N" or "S" RANGE : 12W , 1 or 2 numerical digits followed by "E" or "W" AREA CODE : 217 .. 3 numerical digits , TELEPHONE 782-0610 3 numerical digits followed • NUMBER: by a hyphen. and 4 more numerical digits 1 • • ILLINOIS ENVIRONMENTAL PROTECTION AGENCY © •• , • • IIIMIII� NOTICE OF TERMINATION (NOT) • OF COVERAGE UNDER THE NPDES GENERAL PERMIT. ' FOR STORM WATER DISCHARGES • . OWNER INFORMATION LAST FIRST ML (SEE INSTRUCTIONS)I OWNER TYPE:(SELECT ONE AND TYPE'X') NAME: I PRIVATE COUNTY l I STATE - _ . — • MAILING — ADDRESS:1 - CITY • �_ SPECIAL DISTRICT CITY: ST: ZIP: 1 FEDERAL i I AREA CODE NUMBER CONTACT TELEPHONE PERSON: NUMBED, • t CONTRACTOR INFORMATION • 1 LAST FIRST Ml. (SEE INSTRUCTIONS) AREA CODE NUMBER 1 i TELEPHONE j NAME I (NUMBER: 1 :MAILING I 'CITY:I ST: ZIP: t ;ADDRESS:: • : CONSTRUCTION SITE INFORMATION .• )NPDES STORM 1 - ,FACILITY{ WATER� GENERAL I Li R 1 0 - INAME: 1 PERMIT NUMBER: 1I I _ .. 'I MAID NC . - 'ADDRESS: 1 - • I ILATTTUDE: I DEC. MIN. SEC. ILONCITUDEI DEC. MIN. SEC.) 1 ST: • IL r7P ,(N ARQT I i (NGRQT )CITY: I i 1t:=0,4,734 I 1.1=0..31 I I I •I !COUNTY: 'SECTION: TOWNS MI P--I i C7RANGE I JI I -I certify under p•nahy of law that dlrturb..al •oils a:the Idantlfl.d facilly have b•.n finally+stabilized or that all storm water discharge• associated with Indu.trlal activity from ih•Identlfl.d tacilhy that aree authorized by an NPDES gan.nl permit hav•oth•rwla• bean •Ilminat.d. I und.rrtand that by.ubmlt'ting this, notice of termination,that lam no longer authorized to discharge atorm water aaaoclat•d with Industrial activity by th•general permit.and that dl•charging pollutant.In alarm water a..oclat•d with Indurtrlal activity to Wat.n of the Stat•I. unlawful under the Environmental Protection Act and the Claan Water Act when the discharge I.not authortz.d by an • NPDES permit-' • OWNER SIGNATURE: DATE: ' • i NI AJ FORM TO: ILLINOIS ENVIRONMENTAL PROTECTION AGENCY FOR OFFICE USE•ONLY DIVISION OF WATER POLLUTION CONTROL -s • ATTN: PERMIT SECTION (DO NOT SUBMIT ADDITIONAL 2200 CHURCHILL ROAD I PERMIT I LR 10 DOCUMENTATION UNLESS POST OFFICE BOX 19'27E • R=OU=STEL) - DArE I ::.- • •SPRINGFIELD, IL 6279,.-9276 7k Thi. Agency I. authorized to requlra thi. Information under:Minot. P.vi..d Sta:ate., 1991 Chapter 111 1/2,Section IQ9. Dl.clo.un of this <r Information I. reculnd under that Section. Fallun to dc ao may pr.v•rrt it'll.form from being proc••..d and could rv.uh In your application - being canlad. Th:. form ha. ba•n aoprov.d by the Form. I.iaragem•nf Carer. '- , • GUIDELINES FOR COMPLETION OF NOTICE OF TERMINATION (NOT) FORM Please adhere to the following guidelines to allow automated forms processing using Optical Character Recognition .,(OCR) technology. - Submit original forms . Do not submit photocopies . Original forms can be obtained from: • • Illinois Environmental Protection Agency Division of Water Pollution Control Permits Section 2200 Churchill Road P.O. Box 19276 Springfield, IL 62794-9276 or call (217) 782-0610 - Reports must be typed and signed. Do not staple. - Center your infoimation by typing within the allocated areas avoiding all lines which border the areas . Provide only one line of type per allocated area. - Replace typewriter ribbons and clean as necessary to avoid smeared, faint or illegible characters. - Use the formats given in the following examples for correct form completion. • EXAMPLE FORMAT NAME: Smith John C • Last First Middle Initial • • Taylor T J Mfg Co Surname First (or initials) and remainder • LJ Trucking Co Initials and remainder SECTION: 12 1 or 2 numerical digits TOWNSHIP: 12N 1 or 2 numerical digits followed by "N" or "S" s:c> RANGE: 12W 1 or 2 numerical digits followed by "E" or "W AREA CODE: 217 3 numerical digits TELEPHONE 782-0610 3 numerical digits followed NUMBER: by a hyphen and 4 more numerical digits ZIP CODE: 62546 5 numerical digits only 02/11/03 TUE 13:03 FAX DANIEL J. KRAMER 01002 February 10, 2003 STATE OF ILLINOIS ) )ss. COUNTY OF KENDALL ) ORDINANCE NO. 2003- ORDINANCE VACATING A PORTION OF THE McHUGH ROAD RIGHT-OF-WAY SOUTH OF ROUTE 34 IN THE UNITED CITY OF YORKVILLE WHEREAS, the UNITED CITY OF YORKVILLE received a Petition to Vacate a portion of the McHugh Road right-of-way, a publicly dedicated right-of-way,just south of Route 34 within the UNITED CITY OF YORKVILLE; and WHEREAS, the UNITED CITY OF YORKVILLE, through its Mayor and City Council have held a Public Hearing pursuant to 65 ILCS 5/11-91-1 permitting all public input and comment in regard to said Petition to Vacate that portion of said right-of-way in the UNITED CITY OF YORKVILLE; and WHEREAS, it is the intent of the UNITED CITY OF YORKVILLE to vacate the portion of the McHugh Road right-of-way just south of Route 34 described in the attached Exhibit"A", being a publicly dedicated right-of-way within the UNITED CITY OF YORKVILLE to Richard Marker Associates,who is the adjoining owner on each side of said right-of-way; and 1 02/11/03 TUE 13:03 FAX DANIEL J. KRAMER Z003 WHEREAS, the City finds that said property does not have substantial value that would result in compensation to the City if said right-of-way were to be sold; and WHEREAS,the City Council of the UNITED CITY OF YORKVILLE has determined it to be in the public interest to vacate said right-of-way to relieve the City of any burden of installation and maintenance of said right-of-way, and further,Petitioners, at no cost to the City, provided a dedication of right-of-way for the relocation of McHugh Road: NOW THEREFORE BE IT ORDAINED BY THE UNITED CITY OF YORKVILLE by a positive vote of at least three/fourths of its elected members of the City Council hereby agree to vacate that portion of the McHugh Road right-of-way south of Route 34 as described in the attached Exhibit"A"to Richard Marker Associates. The City Council of the UNITED CITY OF YORKVILLE further fords that said right-of- way vacation is in the Public interest based upon the findings herein above made, and that no damage, monetary or otherwise shall exist to the residents of the UNITED CITY OF YORKVILLE by reason of vacation of said right-of-way. MIKE ANDERSON JOSEPH BESCO VALERIE BURR PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICI<A 2 02/11/03 TUE 13:04 FAX DANIEL J. KRAMER [0 004 APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois, this day of , A.D. 20 MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois this day of , A.D. 20 Attest: _ CITY CLERK Prepared by and Return to: Law Offices of Daniel J. Kramer 1107A S. Bridge St. Yorkville, IL 60560 (630) 553-9500 3 02/11/03 TUE 13:04 FAX DANIEL J. KRAMER Z005 Exhibit"A" LEGAL DESCRIPTION THAT PART OF THE EAST HALF OF SECTION 26, TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED AS FOLLOWS: COMMENCING AT THE WESTERLY MOST CORNER OF LOT 71 IN HEARTLAND IN YORKVILLE UNIT 1 ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 18, 2001 AS DOCUMENT 2001-00002570; THENCE NORTH 40 DEGREES 10 MINUTES 02 SECONDS WEST ALONG THE SOUTHWESTERLY LINE OF LANDS DESCRIBED BY DEED DOCUMENT 79-1461, A DISTANCE OF 477.28 FEET TO A POINT ON THE SOUTHERLY LINE OF MCHUGH ROAD AS OCCUPIED AND THE POINT OF 1 BEGINNING; THENCE CONTINUING NORTH 40 DEGREES 10 MINUTES 02 SECONDS WEST, A DISTANCE OF 15.65 FEET TO A POINT ON A CURVE; THENCE SOUTHERLY ALONG A NON-TANGENT CURVE TO THE RIGHT HAVING A RADIUS OF 1500.00 FEET, SUBTENDING A CHORD BEARING SOUTH 65 DEGREES 34 MINUTES 31 SECONDS WEST, AN ACR DISTANCE OF 158.29 FEET TO A POINT ON THE NORTHERLY LINE OF MCHUGH ROAD AS OCCUPIED; THENCE SOUTH 49 DEGREES 17 MINUTES 42 SECONDS WEST ALONG SAID NORTHERLY LINE, A DISTANCE OF 310.04 FEET TO A POINT ON THE EASTERLY LINE OF MCHUGH ROAD AS DEDICATED BY PLAT OF SAID HERATLAND IN YORKVILLE UNIT 1;THENCE SOUTHERLY ALONG SAID EASTERLY LINE BEING A NO-TANGENT CURVE TO THE RIGHT HAVING A RADIUS OF 385.00 FEET, SUBTENDING A CHORD BEARING SOUTH 09 DEGREES 32 MINUTES 03 SECONDS WEST, AN ARC DISTANCE OF 14.54 FEET;THENCE SOUTH 26 DEGREES 39 MINUTES 44 SECONDS WEST ALONG SAID EASTERLY LINE, A DISTANCE OF 106.42 FEET; THENCE SOUTHERLY ALONG SAID EASTERLY LINE BEING A TANGENT CURVE TO THE RIGHT HAVING A RADIUS OF 370.00 FEET, SUBTENDING A CHORD BEARING SOUTH 29 DEGREES 50 MINUTES 40 SECONDS WEST, AN ARC DISTANCE OF 41.10 FEET TO A POINT ON TIIE SOUTHERLY LINE OF MCHUGH ROAD AS OCCUPIED; THENCE NORTH 46 DEGREES 22 MINUTES 39 SECONDS EAST ALONG SAID SOUTHERLY LINE, A DISTANCE OF 77.21 FEET; THENCE NORTH 49 DEGREES 17 MINUTES 42 SECONDS EAST ALONG SAID SOUTHERLY LINE, A DISTANCE OF 532.79 FEET TO THE POINT OF BEGINNING, IN KENDALLY COUNTY,ILLINOIS. 02/11/03 TUE 13:03 FAX DANIEL J. KRAMER 21 001 LAW OFFICES OF Daniel J, Kramer 1107A SOUTH BRIDGE STREET DANIEL J.KRAMER YORKVILLE, ILLINOIS 60560 JILL K. KONEN (630)553-9500 KELLY A.KRAMER Fax: (630)553-5764 FAX COVER SHEET DATE: February 11, 2003 TO: Liz—United City of Yorkville RE: McHugh Road vacation NO: 553.7575 FROM: Daniel J. Kramer NUMBER OF PAGES (INCLUDING THIS PAGE): 5 ❑ For your information 0 Please sign and return ❑ For your review 0 Please keep in a safe place ❑ Please call me aver review 0 Please pay invoice directly ❑ Per our discussion ❑ Please file ❑ For your filc O Please record ❑ Per your request COMMENTS: Liz,please put a copy of this Ordinance in the Mayor, Tony G.,Joe W,,and all Alderman's boxes. Also, please place this item on the COW agenda. Thank you! THE INFORMATION CONTAINED IN THIS FACSIMILE MESSAGE IS ATTORNEY PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT,YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION,DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR,PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE AND RETURN THIS ORIGINAL MESSAGE TO US AT THE ABOVE ADDRESS VIA THE UNITED STATES POSTAL SERVICE. THANK YOU. IF YOU DO NOT RECEIVE ALL PAGES, PLEASE CALL (630) 553-9500 FOR YOUR CONVENIENCE IN TRANSMITTING TO US, OUR FAX NUMBER IS: (630) 553-5764 YORKVILLE PAWS A RECREATION Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep(a�aol.com Administrative Office 301 e Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Art Prochaska, Mayor Administration Committee, City Council From: Park Board, Laura J Brown, Executive Director Date: January 14, 2003 Cc: Tony Graff, City Administrator Re: Beecher Community Center Room Divider To authorize the Executive Director to pursue budgeting land cash expenditures for fiscal year 2002-2003 for the purpose of improving the office, storage and programming space at Beecher Community Center. This would be included in the final budget for the upcoming fiscal year. 1 YORK VILLE fic PARKS&RECREATION Yorkville Parks & Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: yorkrecdep(a�aol.com Administrative Office 301 e Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Park and Recreation Board From: Laura J. Brown, Executive Director Date: January 2, 2003 Cc: Tony Graff, Art Prochaska Re: Beecher Community Building Staff have been formulating ways to re-configure or change the structure of the Beecher Community Building to provide some additional office space for the staff and maximize the program and storage areas. With the additional program staff, the current office arrangement does not allow for multiple work and meeting areas, as well the current storage areas are limited for office and recreation equipment. The following are the options for changes in the existing office and program areas: 1. RE-CONFIGURE THE CURRENT BUILDING / OFFICE SPACE • Purchase a room divider for Perkins allowing for multi-users and groups of different sizes (quotes attached) • Re-locate the staff office in Dailey Room with the use of portable dividers /cubicles • Expand the use and flexibility of the Austin Room by utilizing folding tables and purchasing carpeting the room. • Convert the current office space into a programming store room Three different types of dividers were quoted. Two options, (Recreation Concepts and Park and Recreation Supply) provide quotes for a manual slide curtain. This type of curtain is suspended from the ceiling of the room, and are retractable to one side of the room. There will be a 5 foot bunch curtain when the curtain is pushed to one side. Both prices do not include installation. The third option from Porter Athletic Inc. is a automatic powered retractable curtain suspended from the ceiling. When activated this curtain will retract to the ceiling. The Porter price includes installation of the curtain, but would require the electrical power switch to be installed by an electrician for an additional charge. This curtain is similar to the curtain installed at the high school. EXPENSE $17,400 Room Divider $10,000 (Porter divider allows for remote retraction into the ceiling) Cubicles $1,000 (used cubicles obtained from re-sale company) Carpeting $4,500 (high use quality) L Additional shelves $1,200 Set up expenses (computer and phone lines) $700 In addition the following examined the use of the current rooms and the impact on the re-configuring of the areas. The Salvation Army area will need to be adapted to allow use of the Perkins area for food serving between the hours of 11:00 am and 1:00 pm. With the carpeting in the Austin room we would want to prevent spills or damage from daily food being served. In addition, the tables currently being used in Austin would be replaced with the folding tables from Dailey to allow for more flexibility of use in the room. Rooms Day Current Proposed Dailey M-F 9 am-9 pm 0 (12 hrs) Sa 9 am — 5pm 0 (8 hrs) Su 1:00 pm-6:00 (5hrs) 0 Perkins M-F 9 am-9 pm (12hrs) 9 am-9 pm (12hrs) (A) Sa 9 am —5pm 9 am — 5pm (8 hrs) (8 hrs) Su 1:00 pm-6:00 (5hrs) 1:00 pm-6:00 (5hrs) Perkins M-F 0 2pm -9 pm (7hrs) (B) Sa 0 9 am — 5pm (8 hrs) Su 0 1:00 pm-6:00 (5hrs) Austin M-F 2pm — 9pm 9 am — 9pm (12hrs) (7 hrs) Sa 9 am —5pm 9 am — 5pm (8 hrs) (8 hrs) Su 1:00 pm-6:00 (5hrs) 1:00 pm-6:00 (5hrs) Totals 70 hours 70 hours 2. CONSTRUCT /EXPAND THE CURRENT BUILDING BY ADDING AN ADDITION. (Office, and storeroom space). • Office space 24'x33 • Store room space 20' x 20' A second solution may be the expansion and construction of the current Beecher Building. This option will leave the current room set up in place and add an additional office and store room area for the staff offices. There are concerns regarding the cost of construction and time frame for completion. Additional costs would included; Reconnecting lights, telephone, computer, office machines relocated, desk, cubicles EXPENSE $71,360 $80.00 sq foot $63,360 Set up expense $8,000 3. INVESTIGATE THE POSSIBILITY OF BUILDING A RECREATION CENTER. $120 square foot x 24,000—48,000 square feet = $2.8 million - $5.75 million set up expenses $20,000 The final option would require a referendum and 18 months to 24 months construction. Conclusion: Staff feel the short tem solution for the current office problems would be option 1 with the reconfiguration of the office space and program rooms for an expense of $17,400. This would allow for some temporary flexibility in the current space without impacting the program area. In addition, if a more permanent solution was obtained through construction, the proposed office space could be reverted back into program area. Recommendation: To authorize the Executive Director to pursue budgeting land cash expenditures for fiscal year =e -414 for the purpose of improving the office, storage and programming space at :eecher Community Center. This would be included in the final budget for the upcoming fiscal year. Z � a —2GU — �—z-,.-,-- ,cz-(Vic_ \mac cz_• ��°^�"�� `r_ma y cm, 'y 0 2-— G 2-4o (0 3 . UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT DR T PARKS DEPARTMENT MAINTENANCE PLAN & STANDARDS Goals • Provide areas and facilities that are functional and enable visitors to enjoy an optimal recreation experience. • Provide safe and healthful areas and facilities for visitors, employees and other users. • Provide clean, attractive and aesthetically pleasing area and facilities. • Reduce and minimize risk through safe preventative maintenance. • Promote the protection of the environment and ecological surroundings. Purpose • Scheduling—Identifying recurring and non-recurring workload • Monitor work function and data collection • Evaluate project assignment for correct personnel assignments • Provide detail accounting of all overtime • Preview future weekly and monthly schedules • Establish qualitative standards— level of maintenance standards • Determine frequency of maintenance • Determine personnel standards & levels • Determine growth impacts for maintenance • Determine cost impacts for maintenance for current and expansions OVERALL CLASSIFICATION OF MAINTENANCE Housekeeping— mopping floors, cleaning restrooms, emptying waste cans, cleaning office areas, replacing soap, toilet papers and other consumables Routine Maintenance — Mowing grass, blowing, lining athletic fields, weeding and watering, Stripping and waxing floors, changing filters, sharpening mower blades, changing Light bulbs, and similar recurring and predictable maintenance activities Preventative Maintenance- (includes periodic inspections to minimize breakdowns)— Heating, ventilation and HVAC systems, pumps, and fans, equipment engines, Program.Support—setting up rooms, installing program specific requests, lining fields, Set-up and tear down after events, transport large equipment items, etc. Scheduled Improvements — replacing roof, re-surfacing of parking lots, painting rooms & buildings, re-painting of equipment, large equipment repairs, Emergency Repairs —generally the result of vandalism, neglect, accidents, weather damage and types of unpredictable occurrences. Other— items that do not fit in one of the identified classifications. PARK MAINTENANCE STANDARDS— BALLFIELDS, PLAYGROUNDS, TRAILS, OPEN SPACE TURF CARE Cut grass once every five working days, (subject to weather and growing season). Reseed when bare spots are present Practice weed control when weeds present a visible problem cover 5% of the turf surface. Some preventative products may be utilized. Weekly Area blowing of leaves, cuttings, etc. around buildings, walkways, trails, parking lots. Fertilizer is applied only when turf vigor seems low. Perform low-level application on a one per year basis, unless warranted by conditions. Aerate turf areas of playable surfaces twice annually. Aerate other areas when turf quality indicates, or in anticipation of an application of fertilizer. Ball field turf areas only Watering— In spring apply water as needed to meet the I" per week requirement Gradually reduce the frequency and increase the amount, so that by summer, more water is being applied at one time and the soil is given a chance to dry. General filling in of holes or problem turf areas. Un-use or open space areas— use weed control measures only when 35% of the area are weed infested or general turf quality is low in 15% or more of the surface area. BALLFIELDS PLAY SURFACE(INFIELD) Pre-season maintenance Turning - moistened the surface to allow for good penetration. Using a nail drag to loosen the soil (2" depth). Followed by mat drag to break up soil clumps and level the surface. Roll infield to level high and low spots Eliminate the lip build up at grass edges— edging should be performed at least twice a year. Add surface mix to balance field Daily/weekly maintenance—as indicated by use. Holes at the batter's box, pitcher's mound and the bases are filled, tamped and hand-raked each day before play. Add surface mix to low areas or drainage problem areas. Fine drag and Top dressing the field should be maintained minimum once per week (more frequent as indicated by schedule). Maintain cupped baselines and edges as fields are prepared Surface water the infield to maintain soft soil composition Weed Control Practice weed control when weeds are present Alignment and inspection of bases and pitcher plate. UTTER CONTROL AT A MINIMUM — pick up two (2) to three (3) times per week. High use areas or high season (peak season) events may warrant daily service. PRUNING, PLANTING, BEAUTIFICATION Planting and beautification measures (including mulching) should be completed seasonally (Spring and Fall). Fertilizer should be applied a minimum of twice between planting seasons. Pruning when required for health or reasonable appearance of the plants or trees. With most trees and shrubs species, this would not be more frequent than once every two to three years. DISEASE AND INSECT CONTROL Perform only on an epidemic or serious complaint basis. Control measures may be put into effect when health or survival of the plant material is threatened or where the public's comfort is concerned. Monitor areas of standing water for potential problems. SNOW REMOVAL Remove snow on park roads, and parking lots following a snowfall that warrants. • EQUIPMENT& LIGHTING Weekly inspections completed during the peak seasons (Spring, Summer, Fall). Replace or repair fixtures or equipment when a weekly inspection identifies the problem. Or when identified problems indicate a safety problem. Overall appearance maintenance should be perform early Spring and late Fall Seasons. SURFACE Clean and adjust high use areas two to three time per week. Report or replace surface materials when appearance has noticeably deteriorated. Monitor drainage areas for potential collection problems. BUILDING MAINTENANCE STANDARDS Rest rooms Everyday maintenance would include cleaning the commodes, and sink, wipe down light fixtures. Floors & baseboard are to swept and wet mopped. Replace toilet paper and hand towels. Spot clean walls. Replace light fixtures and room fresheners as needed. Floors Daily all floors dry and wet mop. Daily spot clean as needed Seasonally the floors should be stripped and re-waxed. Carpet cleaning quarterly Windows Monthly wipe down windows inside. Seasonal wash windows outside Replace/ repair windows as needed Counter tops Daily Wipe down counter tops Litter/ Trash Daily remove trash from waste baskets and clean bins (inside and out). Walk-ways Daily walk-ways and entrance areas should be cleaned and free of obstruction. Heating I Air conditioning Quarterly inspection and maintenance of HVAC Plumbing Annual inspection of plumbing Equipment (chairs, tables) Daily Wipe down chairs and tables. Monthly inspect tables and chairs, check nuts and bolts. Lighting & Electrical Monthly clean fluorescent fixtures & electronic ballasts. Bulb replacement as needed. Task Categories 10 Athletic Field Maintenance 20 Walk, Road and Trail maintenance 30 Court Games (basketball, Tennis) 40 Play Area Maintenance & Inspections (Playgrounds, skate park) 50 Picnic & Shelter Area Maintenance 60 Miscellaneous Facility/ Building Maintenance 70 Turf Maintenance 80 Tree, Shrub and Beautification Maintenance 90 Open green space & water-way maintenance (non-turf) 100 Vehicle and Equipment maintenance 200 Cross Department support (Public Works, Engineering, Admin, Police) r. 300 Administration and training 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) FREQUENCY & QUALITATIVE STANDARDS 10 Athletic Field Maintenance 10- (00-19) Ball Fields Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X X 10-01 Backstops&fencing -check and repair, replace X X 10-02 Benches and bleachers—check repair, replace * X X 10-03 Bench and bleacher pads repair * X X 10-04 Infield and outfield—repair and reconstruct * X X 10-05 Infield—fine drag, line and rake * X 10-06 Infield—add surface mix and deep grade * X X 10-07 Infield—repair bases, batters box and pitchers mound * X X 10-08 Baseline cup— repair baseline cup edge, re-cut edge * X X 10-09 Bases and plates—check repair and replace * X 10-10 Electrical systems—check and repair X 10-I I Outfields—re-seed, aerate, repair, fertilize * X X 10-12 Outfields—cutting, spot repair X 10-13 Baseball fields - Other * INDICATES BELOW MAINTENANCE STANDARD 10 Athletic Field Maintenance 10— (20-39) Soccer Fields Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X X I0-20 Soccer fields—lining and general maintenance * X X 10-21 Soccer fields—repair, re-grade and reconstruct X 10-22 Soccer fields—aerate, over seed,water, fertilizing * X X 10-23 Soccer fields—cutting, spot weed control X 10-24 Soccer goals—New goal installation * X 10-25 Soccer goal - removal X X 10-26 Soccer goals—minor repair,and construct X X 10-27 Soccer goals—re-painting X 10-28 Soccer - Other X X I 0-29 Turf cutting and string trimming X X X 10-30 Garbage Collection * INDICATES BELOW MAINTENANCE STANDARD 20 Walkways, Road/parking lots and Trail maintenance 20-(0I-19) Trails, parking lots and roadways, Walkways Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 20-01 Surface-check and repair trail surface * X 20-02 Surface—Seal Black top surface X 20-03 Surface—new installation X 20-04 Surface— paint lines * X 20-05 Signage—installation of new signs X 20-06 Signage— repair of signs X 20-07 Signage—removal of signs X 20-08 Edge—maintain buffer edge for trail * X X 20-09 Sight line—removal of tree or bush obstructions X 20-10 Other—installation of parking or roadway pylons X 20-I I Litter control/trash pick up * X 20-12 Gravel installation 20-13 Other * INDICATES BELOW MAINTENANCE STANDARD 30 Court Games (basketball, Tennis) 30-(0I-I9) Basketball courts Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 30-01 Surface—Check and repair surface X 30-02 Surface—Seal black top surface X 30-03 Surface— new installation X 30-04 Surface— paint court lines X 30-05 Hoop—repair hoop X 30-06 Hoop/backboard—replace hoop/backboard X 30-07 Hoop— installation of new standard& hoop X 30-08 Net—replace netting X 30-09 Net—installation of new netting X 30-10 Standard—repair, painting X 30-11 Lights 30-12 Other 30-(20-39) Tennis courts Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 30-20 Surface—check and repair surface X 30-21 Surface—Seal/ paint surface X 30-22 Surface—new installation X 30-23 Surface—paint court lines X 30-24 Net—repair X X 30-25 Net—replace X 30-26 Net—installation of new net X 30-27 Fencing—check and repair X 30-28 Fencing—replacement X 30-29 Fencing—installation of new X 30-30 Other 40 Playground and play Area Maintenance & Inspections 40-(01-39) Playground&play area/skate Park Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 40- Site Inspections—complete visual site 01 Inspections completed X 40- Surface- repair or replace surface materials 02 * X 40- Surface-installation of new or additional 03 surface materials X 40- Surface-removal of surface materials 04 X 40- Surface - Other 05 X 40- Drainage—repair drainage areas 06 X 40- Drainage—grade or re-grade drainage 07 areas X 40- Equipment—safety inspections completed 08 * X 40- Equipment—minor equipment repairs 09 X 40- Equipment— installation of new equipment 10 X 40- Equipment— removal of equipment II X 40- Equipment- re-painting of equipment 12 X 40- Equipment—other 13 X 40- Litter control/trash 14 X 40- Other 15 * INDICATES BELOW MAINTENANCE STANDARD 50 Picnic & Shelter Area Maintenance 50-(0 I-10) Picnic Area and Shelter Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X X 50-01 Site Inspections—complete visual site Inspections completed * X 50-02 Re-painting of shelter * X 50-03 Roofing& rafters repairs * X 50-04 Trash bins repaired or replaced * X 50-05 Trash and litter control X 50-06 New construction of shelter X 50-07 Installation of picnic tables X 50-08 Repair of picnic tables X 50-09 Electric repair X 50-10 Other * INDICATES BELOW MAINTENANCE STANDARD 60 Miscellaneous Facility I Building Maintenance 60— (01-20) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 60-01 Painting of exterior X 60-02 General maintenance X 60-03 Repair of windows or doors X 60-04 Electrical X 60-05 Sewer X X 60-06 Heating X X 60-07 Air conditioner X 60-08 Plumbing X 60-09 Miscellaneous repairs X 60-10 Equipment repair X 60-I I Painting interior X 60-12 Other 70 Turf Maintenance 70 (01-20) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 70-01 Grass cutting(once every 5 working days) X X 70-02 Reseeding/over seeding * X X 70-03 Spot treatment of bare spots * X X 70-04 Weed control X 70-05 Fertilize - contractor X 70-06 Aerate turf areas * X X X 70-07 Watering X 70-08 Spot Sod X 70-09 New Seeding X 70-10 Pesticide - contractor 70-11 Rolling * 70-I2 Other * INDICATES BELOW MAINTENANCE STANDARD 80 Tree, Shrub and Beautification Maintenance 80 (01-20) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 80-01 New planting * X 80-02 Trimming * X X 80-03 Pruning * X 80-04 Removal * X 80-05 Fertilize - Contractor X X X 80-06 Watering * X X 80-07 Weed control * X 80-08 Mulching/ Edging * X 80-09 Pesticide - Contractor X 80-10 Other * INDICATES BELOW MAINTENANCE STANDARD 90 Open green space & water-way maintenance (non-turf) 90—(01-20) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X X 90-01 Burns * X 90-02 Cut out X 90-03 Shore line maintenance * X 90-04 Repair X X 90-05 Drainage and wash out areas * X X 90-06 Restoration plantings * X 90-07 String trimming 90-08 Blowing 90-09 Other * INDICATES BELOW MAINTENANCE STANDARD 100 Vehicle and Equipment maintenance Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 100 General maintenance X 101 Emergency Repair X 102 Schedule routine repairs X 103 Sharpening X X 104 Part Replacements X 105 Other 200 Cross Department Support (Public Works, Engineering, Admin, Police) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 200 City wide events (decorations, etc) X 201 Street support X 202 Water support X 203 Sewer Support X 204 Police support X 205 Non—city departments X 206 Administration X 207 City Council X 208 Other 300 Administration and training Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 300 In house orientation /trainings X 301 In house workshop X 302 Off site Local trainings X 303 Off site Regional trainings X 304 Off site State conferences X 305 Staff meetings X 306 City-wide meetings X 307 Educational 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 400 Vacation X 401 Sick Leave X 402 Holiday X 403 Compensation Time X 404 Over time 405 Other Personnel standards Man HOURS Daily Weekly Monthly Seasonal Annual Below Item/Task current level 2646 * 10 Athletic Field Maintenance Ball Field & Soccer 383 * 20 Walk, Road and Trail maintenance 0 30 Court Games (basketball, Tennis 986 * 40 Play Area Maintenance & Inspections (Playgrounds, skate park) 176 * 50 Picnic& Shelter Area Maintenance 174 60 Miscellaneous Facility/ Building Maintenance 2080 * 70 Turf Maintenance 1312 * 80 Tree, Shrub and Beautification Maintenance 384 90 Open green space &water-way maintenance (non-turf) 840 100 Vehicle and Equipment maintenance 1777 200 Cross Department support(Public Works, Engineering, Admin, Police) I564 300 Administration and training 1638 400 Time Off (Vacation, Sick Leave, Compensation time, Holiday) Includes Accrual Time 13960 TOTAL Average of personal hours impacts monthly Item/Task Jan Feb Marc April May June July Aug Sept Oct Nov Dec h Athletic Field Maintenance 865 865 865 865 132 132 132 Ball Field&Soccer Walk, Road and Trail 40 40 61 61 61 40 40 40 maintenance Court Games (basketball, 0 0 0 0 0 0 0 0 0 0 0 0 Tennis Play Area Maintenance& 123 123 123 123 123 123 123 123 Inspections (Playgrounds, skate park) Picnic&Shelter Area 22 22 22 22 22 22 22 22 Maintenance Miscellaneous Facility/ 15 15 15 15 15 15 15 15 15 15 15 15 Building Maintenance Turf Maintenance 430 206 206 246 246 430 318 Tree, Shrub and Beautification 98 263 291 123 123 123 154 Maintenance Open green space&water- 184 - 120 way maintenance (non-turf) Vehicle and Equipment 29 95 85 95 85 95 85 95 39 29 maintenance Cross Department support 417 417 209 25 25 25 25 208 417 (Public Works, Engineering, Admin, Police) Administration and training 130 130 130 130 130 130 130 130 130 130 130 130 Time Off(Vacation, Sick 60 60 60 ` 60 60 60 60 60 60 60 60 60 Leave, Compensation time, Holiday) Includes Accrual Time 622 622 627 1998 1769 - 1868 1755 1032 1265 1114 637 651 TOTAL = 13,960 hours The average of personal hours is based on current personal and support from Public Works in the peak season for specific responsibilities. Administration Training and Time off indicates an average based on the accrual time possible. CURRENT INVENTORY OF CURRENT PARKS Acreage Inventory includes general turf, trees, shrub areas, walkways, park trails, and athletic fields. Gross Acreage of current City owned Parks is 47.3 acres New Park locations with development in progress for FY 2003-2004 (some open of these areas are be maintained as open areas) Canonball Estates, Rivers Edge, Sunflower, Fox Hills, The Highlands. Windett Ridge, Heartland Circle, Country Hills, Kylyns Ridge, West Hydraulic - 67.2 acres In addition to the park areas there is approximately 5 additional acres that Parks Department maintains with turf care and general outside maintenance (City Hall, Library, Public works, etc) TOTAL ACREAGES 119.5 Additionally to the gross acreage of City maintained areas the following is the current inventory of athletic fields, playgrounds and park amenities. 4 Basketball Courts 0 Tennis Courts (School Owned) 19 Picnic Shelters, benches &tables Fountain 6 Buildings (City & Recreation) 8 Playgrounds / Play areas 3 Bike Racks 3 Fence Areas 9 Garbage cans 2 Flag Poles 2 Planters / Gardens 2 Parking Lots Monument Wall 2 Ponds (area surrounding is maintained) 6 Ball Fields 6 Backstop fencing 6 Home Run Fence Score Board 12 Player benches 2 Dug Outs I0 Soccer Fields & Pair of Goals I Soccer Shed Skate Park Sand Volleyball Court Open greenway/ water way/ creek corridors / currently not maintained SUMMARY In order to maintain the current level of parks, open areas, and overall maintenance, we need to define the expense associated with maintaining per acre of property. Following is based on 2003-2004 fiscal budget for Parks. Salaries (Full time, Part time, Overtime and benefits) $252,639 Current For FY 03-04/ 4 full time and 4 part time Contractual $ 7,500 Sub total $260,139 TOTAL ACREAGES 119.5 = $2,176.90 per acre General Equipment $ 6,750 TOTAL ACREAGES 119.5 = $56.49 per acre Capital Expenses for repair, and replacements $ 77,450 TOTAL ACREAGES 119.5 = $648.12 per acre Infra-structure & Operational supplies $ 55,150 TOTAL ACREAGES 119.5 = 461.50 per acre In using the break downs above, a conclusion could be drawn for every 15-20 acres of new park development would require a new full time staff/ maintenance level 1, and an additional $1000 in general equipment, $10,000 in Capital Equipment, and $6,500 in operational supplies The variable for this summary will be the impact of specialty equipment and replacement equipment. An example of impact with new would be as follows: MPI Neighborhood Parks 76.I acres Regional Park 56.0 acres TOTAL 132.1 The annual impact for this new development would be 6.6 additional staff (4 full time and 4 part time) $7,457 for general equipment, $85,552 for Capital Equipment, $60,918 for Operational and infra-structure supplies. YOR)V1LLE i R►► PARRS&RECREATION Yorkville Parks&Recreation Department 908 Game Farm Rd. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: vorkrecdep(u�aol.com Administrative Office 301 e Hydraulic Street Yorkville, IL 60560 630.553.4341 630.553.4347 Memo To: Park and Recreation Board From: Laura J Brown, Executive Director Date: January 27, 2003 Cc: Tony Graff, City Administrator Art Prochaska, Mayor Re: Recreation—Program Supervisor Job Description The attached is the suggested revision of the Program Supervisor's job description and correspondence with the labor attorney, approving the changes. Furthermore these changes will result in the status of the position from non-exempt to exempt status. Suggested motion: Recommend approval of the changes of the Program Supervisor job description as presented and recommended by the United City of Yorkville's labor attorney, Robert Smith, Jr. AND to recommend the status change of this position to exempt status. Approval Process Park and Recreation Board -- \G - 6 3 Administration Committee City Council 1 programsupervis.desc.FINAL 6-25-02 Yorkville Parks&Recreation Department Program Supervisor Job Description Department: Recreation DR AF Reports to: Superintendent of Recreation Status: Full Time;-nen— exempt Positions Supervised: Instructors/Volunteers/Coaches Position Description Overview Under the supervision of the Superintendent of Recreation, the Program Supervisor is responsible in assisting with the organization, administrative planning, operation and supervision of all recreation facilities, programs, participants and seasonal/contractual instructors, part time staff, volunteers and coaches under their jurisdiction. The Program Supervisor shall represent the recreation department at meetings and in other situations, as assigned in the absence of the Superintendent of Recreation, as it relates to recreation. Essential Job Functions 1. Assist with the planning and organization of recreation programs and special events. 2. Create and maintain the seasonal quarterly catalog for programs and events. 3. Manage and maintain partnership with school district including; Managing security procedures; opening and closing of all facilities; including shared facilites with Yorkville School District 115 and other organizations as needed. 4. Coordinate programs and special events, including recruitment and hiring of seasonal staff, inventory and purchasing of recreation equipment. 5. Assist in the moving, lifting, coordination and inventory of facility and program equipment. 6. Directly supervise and monitor recreation programs and events during daily, after school hours, evenings and weekends. 7. Personnel management, supervision and evaluation of recreation instructors, part time staff, seasonal staff, volunteers and coaches during activities, programs and special events. 8. Provide instructor payment reports, pre/post reports, information pertaining to programs, facilities and conduct instructor evaluation. 1 programsupervis.desc.FINAL 6-25-02 9. Assist in registration for programs and rental of facilities when needed, maintaining confidentiality of personal information received from patrons. 10. Oversee the recording of data pertaining to recreation programs and opereation for departmental quarterly reporting. 11. Recruit, hire and assign u instructors/coaches and referees quarterly for activities and league events. 12. Assist in the preparation of the annual "activity calendar" pertaining to hours and usage of the Yorkville School District's facilities and other organizations as needed. 13. Develop and administer a Volunteer Recongnition Program including recruitment and awards given on an annual basis. 14 May regularly be required to lift and/or move up to 10 pounds; frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. 15. Perform other duties and functions as directed by the Superintendent of Recreation. 16. Assist with the development of new community partnerships. Basic Requirements - Knowledge, Skills, and Abilities 1. Must posses the knowledge and ability to organize and supervise coaches, instructors, and volunteers as it relates to recreation curriculum. 2. Will have the ability to independently resolve problems and mediate when necessary. 3. Will have strong adminstrative skills, experience in training and supervision. 4. Must establish and maintain good relationships with community, school district and administration. 5. Work record, referen es shows reliability, inititative, tact and productivity. Ability to establish priorities and make decisions, and to take appropriate action when necessary. 6. Will have the ability to calculate utilizing basic math skills. 7. Will have the ability to administer and supervise computer programming, networking and overall telecommunications. 8. Has the ability to schedule and implement duties in a effective and efficient manner. 9. Possess good communication and writing skills, trustworthiness, and a will to work. 2 programsupervis.desc.FINAL 6-25-02 10. Will have working knowledge of the park and recreation system. 11. Must maintain a valid driver's license and abide by the Park and Recreation Board vehicle policy and the City of Yorkville's vehicle policy. 12. Must comply with all rules, policies, regulations and procedures related to the City of Yorkville's employee manual. Minimum Preferred Experience and Education 1. Bachelor's degree in Recreation Programming, Physical Education, Leisure Services or other related field from a college or university. Prior experience in recreation field (experience) preferred. Currenty certified or ability to obtain CPRP within the first six months is preferred. 2. Must have expeience in computer skills; data entry, registration software, publisher software and word processing, RecTrac preferred. 3. Must have outstanding communication skills, must be highly organized and motivated. 4. Must have successfully completed a background investigation with findings of good character and no felony convictions. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 3 programsupervis.desc.FINAL 6-25-02 Yorkville Parks&Recreation Department Program Supervisor Job Description Department: Recreation Reports to: Superintendent of Recreation Status: Full Time; non-exempt Positions Supervised: Instructors/Volunteers/Coaches Position Description Overview Under the supervision of the Superintendent of Recreation, the Program Supervisor is responsible in assisting with the organization, operation and supervision of all recreation facilities, programs, participants and seasonal/contractual instructors, volunteers and coaches under their jurisdiction. The Program Supervisor shall represent the recreation department at meetings and in other situations, as assigned in the absence of the Superintendent of Recreation, as it relates to recreation. Essential Job Functions 1. Assist with the planning and organization of recreation programs and special events. 2. Create and maintain the seasonal quarterly catalog for programs and events. 3. Manage security procedures; opening and closing of all facilities; including shared facilites with Yorkville School District 115 and other organizations as needed. 4. Assist in the coordinating of programs and special events, including recruitment of seasonal staff, inventory and purchasing of recreation equipment. 5. Assist in the moving, lifting, coordination and inventory of facility and program equipment. 6. Directly supervise and monitor recreation programs and events during daily, after school hours, evenings and weekends. 7. Supervise and evaluate recreation instructors, volunteers and coaches during activities, programs and special events. S. Provide instructor payment reports, pre/post reports, pertaining to programs, facilities and instructor evaluation. 1 programsupervis.desc.FINAL 6-25-02 9. Assist in registration for programs and rental of facilities when needed, maintaining confidentiality of personal information received from patrons. 10. Oversee the recording of data pertaining to recreation programs and opereations for quarterly reporting. 11. Contact and schedule instructors/coaches and referees quarterly for activities and league events. 12. Assist in the preparation of the annual "activity calendar" pertaining to hours and usage of the Yorkville School District's facilities and other organizations as needed. 13. Create and oversee a Volunteer Recongnition Program including recruitment and awards given on an annual basis. 14. May regularly be required to lift and/or move up to 10 pounds; frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. 15. Perform other duties and functions as directed by the Superintendent of Recreation. Basic Requirements - Knowledge, Skills, and Abilities 1. Must posses the knowledge and ability to organize and supervise coaches, instructors, and volunteers as it relates to recreation curriculum. 2. Will have the ability to resolve problems and mediate when necessary. 3. Will have strong adminstrative skills, experience in training and supervision. 4. Must establish and maintain good relationships with community, school district and administration. 5. Work record, references shows reliability, inititative, tact and productivity. 6. Will have the ability to calculate utilizing basic math skills. 7. Will have the ability to administer and supervise computer programming, networking and overall telecommunications. 8. Has the ability to schedule and implement duties in a effective and efficient manner. 9. Possess good communication and writing skills, trustworthiness, and a will to work. 10. Will have working knowledge of the park and recreation system. 2 programsupervis.desc.FINAL 6-25-02 11. Must maintain a valid driver's license and abide by the Park and Recreation Board vehicle policy and the City of Yorkville's vehicle policy. 12. Must comply with all rules, policies, regulations and procedures related to the City of Yorkville's employee manual. Minimum Preferred Experience and Education 1. Bachelor's degree in Recreation Programming, Physical Education, Leisure Services or other related field from a college or university. Advanced education and recreation experience preferred, CPRP preferred. 2. Must have expeience in computer skills; data entry, registration software, publisher software and word processing, RecTrac preferred. 3. Must have outstanding communication skills, must be highly organized and motivated. 4. Must have successfully completed a background investigation with findings of good character and no felony convictions. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 3 rage i or i Subj: Recreation Department Program Supervisor Date: 1/27/2003 10:55:36 AM Central Standard Time From: rsmith@seyfarth.com To: Ibnsp@aol.com, yrkvadmnr201@aol.com Sent from the Internet(Details) Laura and Tony, This will confirm my telephone conversation with Laura earlier today and our review of Laura's changes to the Program Supervisor's job description. It is my understanding that the incumbent employee has a degree in recreation; hires, supervises and evaluates coaches and part-time employees; and manages facilities, including shared resources with the school district. The job description will reflect that an advanced degree is required, as opposed to preferred. In our view, given her duties, the City would have a strong argument that the Program Supervisor is exempt as either a professional or administrative employee. Please call if you have any further questions. Bob Robert J. Smith, Jr. Seyfarth Shaw 55 E. Monroe, Suite 4200 Chicago, IL 60603 Direct Dial: (312) 269-8890 Fax: (312)269-8869 Email: rsmith@seyfarth.com The information contained in this transmission is attorney privileged and/or confidential information intended for the use of the individual or entity named above. If the reader of this message is not the intended recipient,you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. Monday, January 27, 2003 America Online: LBNSP UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Guidelines for requesting a scholarship The scholarship request process is intended to include participants / families who need financial assistance in order to take part in the United City of Yorkville Park and Recreation Department recreation and leisure programs only. All the funds for scholarships are obtained through donations received from local community groups, individuals or businesses. Each year the amount available may fluctuate based on the amounts received. Scholarships are only available for residents of the City of Yorkville. (There may be some arrangements with other community partners or special programs funded through grants, which includes participants outside the United City of Yorkville, call in advance to inquire about the arrangement of the programs you are interested in). The UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT awards scholarships to participants/families who have completed the SCHOLARSHIP APPLICATION PRIOR to the start date of the program. All scholarships are awarded based on the date received. Scholarships will not be awarded after the program start date without the approval of the Executive Director. GENERAL SCHOLARSHIPS A scholarship request is made per season for a maximum of 2 programs, and for 50% of the program fee. Other arrangements for payment schedules or partial payment programs can be arranged if needed. All payments must be made at the conclusion of the program season, in order to be eligible for the next registration session. General program scholarships are not available for vacation or overnight weekend trips. For all scholarship requests, staff may require additional information to support the scholarship application before an award is made. All program conduct guidelines must be adhered to while participating with the programs. UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Scholarship Application Fill out completely: Participant Name: Address: City: State Zip code Home Phone: Email: Parent or Guardian's Name: Participant or Guardian's place of employment: Work Phone: Annual household Income: # of people supported by this income Does participant receive: Public Aid ( ) DCFS ( ) Green Card # Social Security ( ) Unemployment ( ) Please explain any extenuating circumstances to consider Programs for which you are requesting scholarships. Limit of 2 programs or special events per season. Vacation and weekend trips are not eligible for scholarships. If a scholarship is not awarded, I would like to make partial payments Yes ( ) No ( ) Program Scholarship Program Name Number Fee Amount Requested (limit 50%) The information I have provided is true and correct. I further understand that there are limited available funds, and not every scholarship request will be granted. I understand that I may be identified as a recipient of scholarship funds for fund- raising purposes only. Signature Date: United City of Yorkville Goals 2002 - 03 Park and Recreation Department MISSION: TO ACT IN UNISON WITH THE UNITED CITY OF YORKVILLE GOALS AND TO ENHANCE THE RECREATION OPPORTUNITIES FOR THE RESIDENTS. Respond to the expressed needs and desires of the residents To maintain quality and diversity of core services in response to resident needs To promote a continuum of services in response to individual and partnership needs for a successful and quality recreation experience To promote Park and Recreation services and offerings to the community by developing new ways to disseminate information with the intent to promote, educate and recruit To develop, fund and implement a comprehensive staff enrichment program Implement the Parks and Open Space Master Plan To promote the identification of new and innovative services in response to the growing trends and needs of the residents To promote and expand the resources, referrals, and networking of community partners for individuals and families Acquire and preserve open space and high quality natural areas to meet existing and future recreation needs. Utilize financial Resources efficiently and equitably To provide responsible financial procedures and information Establish programs to secure donations, sponsorship and contributions To maintain community partnership to avoid the duplication of services and the best use of tax payer dollars 1.2.1 Department goals Departmental Goals 2002-2003 Administrative Services • To provide quality customer service • Maintain registration information • Process registrations in a timely To maintain the quality and diversity of core and accurate manner services in response to consumer needs • Maintain the office procedures manual and departmental policies • Maintain all forms of registrations (fax, mail in) • Continue to update the registration software for quality and accurate information • Engage in joint use efforts with other community members to effectively and efficiently meet the recreation needs of the residents • To provided complete registration information to instructors and staff • To maintain & complete system To promote a continuum of services in response to back-ups individual and partnership needs for a successful • To maintain accurate information and quality recreation experience regarding billing and receivables • To annually update technology needs • To provide continuing education through IPRA and other To develop, fund and implement a comprehensive professional organizations staff enrichment program • Encourage computer training of staff (Windows NT, Access, Excel ) • Maintain training as staff needs are identified. • Cross train all personnel in parallel positions • Identify and implement latest technological advancements to assist with the efficient operations of the department • Be responsive to diverse cultural needs for registrations • To promote the identification of new and innovative Update technology services in response to the growing trends and opportunities to make needs of the residents. registration easier for all • To utilize suggestion box and consumer input forum to obtain resident opinions • To develop "target market" focus groups as needed • To host public meetings for new development areas • Maintain accurate and To promote and expand the resources, referrals, update community and and networking of community partners for professional mailing individuals and families listings • Maintain seasonal mailing information for dissemination of the brochure • Sponsor and participate in community projects • Acquire and or/ encourage acquisition of land in accordance to the Parks and Open Space Master Plan. • Utilize innovative Acquire and preserve open space and high acquisition techniques, quality natural areas to meet existing and future when appropriate to recreation needs. acquire open space / conservation easements, covenants, and land trusts to secure open space. • Acquire land which protects wildlife and fragile ecosystems and provide a variety of recreational uses • r o To promote Park and Recreation Services and Be needse for diverse offerings to the community by developing new cultural registrations ways to disseminate information with the intent • Update technology to promote, educate and recruit opportunities to make registration easier for all • To develop and implement Establish programs to secure donations, a comprehensive program sponsorship and contributions for corporate sponsorship • To investigate sponsorship programs for special events and targeted programs • To develop a program for advertising sponsorship • To conduct daily deposit summaries • To utilize Rectrac for balance summaries • To develop written policies for To provide responsible financial procedures and fiscal control information • To develop a capital replacement schedule • To develop annual forecasting • To develop quarterly inspections for fiscal procedures and control • To establish a written policy on fee development Departmental Goals 2002-2003 Recreation Department • To provide quality customer service • To seasonally evaluate program trends and interest • To seasonally conduct program To maintain the quality and diversity of core evaluation to obtain feedback information for improvement services in response to consumer needs • To utilize program locations accessible for the general public • Seasonally evaluate program times and dates for consumer needs • To recruit, hire, and train instructors to meet the needs of the consumers. • To seasonally establish joint agreements with partners whose mission is inline with identified recreation desires. • To evaluate types of recreation services available. • To evaluate the goals of each To promote a continuum of services in response to program for development of individual and partnership needs for a successful personal experiences. and quality recreation experience • To obtain instructor and participant input and evaluations each season. • To incorporate the findings of the community survey for recreation services and identified needs. • Seasonally evaluate program trends, offerings and successful implementation statistics • To implement identified program expansion areas • To offer programs that are comparable to other communities • To identify training needs • To develop a volunteer recognition program To develop, fund and implement a comprehensive • To recruit, hire and train staff staff enrichment program that achieve the goals of the programs. • To expand staff development opportunities for full time and part time staff. • To seasonally recognize the accomplishment of program instructors through a recognition program. • To seasonally enhance the program offering to meet the expressed needs and interest. To promote the identification of new and innovative • To incorporate the identified services in response to the growing trends and needs of the Parks and Open needs of the residents. Space Master Plan. • To incorporate the identified needs and interest from the Community Survey. • To monitor trends and deficits with the community and evaluate the competitions offerings. • To identify partners within the To promote and expand the resources, referrals community and to maintain a and networking of community partners for relationship quarterly. individuals and families • To foster with joint projects where appropriate • Identify areas and programs for uses of open space and natural Acquire and preserve open space and high areas quality natural areas to meet existing and • To promote areas for passive future recreation needs. recreation • To advocate for the preservation of historical and conservation • To create a speakers bureau to foster awareness about Park and Recreation Services. • To seasonally foster the To promote Park and Recreation Services and development of feature stories of offerings to the community by developing new successes and accomplishments ways to disseminate information with the intent to • To assist with the development promote, educate and recruit of a Web page • To investigate on-line registration and links • To foster cooperation with key community contacts (EDC, Chambers, Welcome wagons, etc) • To develop recreation programs that foster partnership and awareness for the community. • To secure sponsors for programs and special events when appropriate • To research and obtain program Establish programs to secure donations, grants sponsorship and contributions • To foster donations and contributes to offset program expenses • To seasonally monitor fiscal expenditures and revenue trends • To quarterly conduct fiscal summaries and recreation report projections. To provide responsible financial procedures and • To comply with policy and information procedures established for fiscal stewardship. • To identify areas of financial savings through sponsorship. • To maintain all employment practices for payroll and program expense tracking. • To promote volunteerism • To identify new cost saving ideas. Departmental Goals 2002-2003 Park Department • To provide quality customer service • Continue to incorporate safety standards and ADA requirements in To maintain the quality and diversity of core all areas of park development and services in response to consumer needs management • To implement the maintenance standards for existing facilities and open space • To recommend improvements for existing recreation areas • To provide input for new amenities • Conduct preventative maintenance for all equipment • To implement maintenance agreements with community partners utilizing City facilities • To develop a network of professionals to share and foster the exchange of information To promote a continuum of services in response to • Engage in joint support with other individual and partnership needs for a successful jurisdictions for the most effective and quality recreation experience and efficient use of equipment and manpower I • To develop a volunteer maintenance program for service groups, churches and neighborhood To develop, fund and implement a comprehensive groups staff enrichment program • To implement a program of cross training for all full time staff • To identify areas for staff development • To recruit, hire and train staff that meet the needs of the department and amenities • To seasonally recognize the accomplishments of staff • To plan facilities and parks which can be flexible and efficient in accommodating a variety of uses and needs • To utilize construction techniques To promote the identification of new and innovative and materials for quality and services in response to the growing trends and efficiency needs of the residents. • To evaluate and recommend changes for existing facilities and parks • To proactively monitor the trends in the community for improvements • To implement the maintenance standards • To identify partners within the community and to maintain a To promote and expand the resources, referrals, relationship quarterly. and networking of community partners for • To foster with joint projects individuals and families where appropriate • To develop a standard for maintaining and preserving areas of conservation and Acquire and preserve open space and high • Tistorical in nature quality natural areas to meet existing and preservation seasonally conduct prmaintenance future recreation needs. • To assist with the designing for recreation areas with the focus of open space preservation • Identify areas where the ecosystem and wildlife are fragile and in need of preservation • Involve the residents in To promote Park and Recreation Services and maintenance and care of open offerings to the community by developing new land and park space ways to disseminate information with the intent to • Utilize equipment and supplies promote, educate and recruit that preserve the natural areas • Design signage throughout the park system to promote awareness • Continue to promote the tree Establish programs to secure donations, donation program sponsorship and contributions • Develop other areas to foster donation and preservation • To monitor fiscal expenditures • To comply with policy and procedures established for fiscal To provide responsible financial procedures and stewardship information • To identify areas of financial savings and cost cutting • To promote volunteerism _ I • To develop a standard for maintaining and preserving areas of conservation and Acquire and preserve open space and high historical in nature •quality natural areas to meet existing and preservation seasonally conduct prmaintenance future recreation needs. • To assist with the designing for recreation areas with the focus of open space preservation • Identify areas where the ecosystem and wildlife are fragile and in need of preservation • Involve the residents in To promote Park and Recreation Services and maintenance and care of open offerings to the community by developing new land and park space ways to disseminate information with the intent to • Utilize equipment and supplies promote, educate and recruit that preserve the natural areas • Design signage throughout the park system to promote awareness Establish programs to secure donations, • Continue to promote the tree donation program sponsorship and contributions • Develop other areas to foster donation and preservation • To monitor fiscal expenditures • To comply with policy and procedures established for fiscal To provide responsible financial procedures and stewardship information • To identify areas of financial savings and cost cutting • To promote volunteerism SPEER FINANCIAL, INC. PUBLIC FINANCE CONSULTANTS SINCE 1954 KE1°`IN W.MIctA''\A DAVID F.PHILLIPS LARRY P BURGER DANIEL D FORBESS BARBARA L CHEVALIER PAES?DE-,N'Y SA..k-KT mr,s1 3E`r VICE:.WS/MST %KT PftESTDE:NT VICE P EVIA.'T February 3, 2003 Ms. Traci Pleckham Finance Director City of Yorkville 800 Game Farm Road Yorkville, IL 60560 RE: DONT FORGET ANNUAL ABATEMENT OF ALTERNATE BONDS! $625,000 Series 2002, Last Maturity December 1, 2012 Dear Traci: Here is a reminder about the annual abatement of the 2000 property tax levy (collected in 2001) for your general obligation "alternate bonds." The enabling legislation intends that such debt be paid from the pledged revenue or revenues, and that the property tax levy filed for your alternate bonds never be extended. Each county has its own deadline for acceptance for an abatement ordinance prior to closing its tax books and sending out tax bills. In Cook County this tends to be later than for other counties due to the use of an estimated first installment bill. For counties other than Cook, the deadline could be as early as February or March. If you have not yet adopted and filed a 2000 abatement ordinance for your alternate bonds with your County Clerk, please contact that office to determine their deadline, and file the abatement ordinance soon, in compliance with your original bond ordinance and financial plan. SUITE 41(X)•ONE NORTH LASALLE STREET•CHICAGO,ILLINOIS 60602•(312)346-37(X)•FAX(312)346-8833 SUITE 608•531 COMMERCIAL STREET•WATERLOO,IOWA 50701 •(319)291-2077•FAX(319)291-8628 A - 2 - Enclosed is a sample form of abatement ordinance for your convenience. There is no one required format and your local attorney may have other forms. An abatement ordinance resolution is needed for each alternate bond issued. If you have questions, please call Speer Financial, your local attorney, or your bond counsel. dip-lY IIK David F. Phillips Senior Vice President 1 DFP/vs. Enclosure cc: Anton Graff, Administrator ***SAMPLE*** ORDINANCE NO. AN ORDINANCE abating the tax heretofore levied for the year 2002 to pay debt service on $ General Obligation Bonds (Alternate Revenue Source), Series of the County, Illinois. Name of Issuer County(ies) * * * WHEREAS, THE (the "Board/Council") of the Collective name of elected officials County, Illinois (the "Issuer"), by Name of Issuer County(ies) ordinance adopted on the day of , (the "Ordinance"), did provide Month Year for the issue of$ General Obligation Bonds (Alternate Revenue Source), Dollar Amount Series (the "Bonds"), and the levy of a direct annual tax sufficient to pay principal and interest on the Bonds; and WHEREAS, will have Pledged Revenues (as defined in the Ordinance) Name of Issuer available for the purpose of paying the debt service due on the Bonds during the next succeeding bond year; and WHEREAS, it is necessary and in the best interests of the that Name of Issuer the tax heretofore levied for the year 2002 to pay such debt service on the Bonds be abated: NOW, THEREFORE, Be It and It is Hereby Ordained by the Collective name of elected officials of the , County, Illinois, as follows: Name of Issuer County aes) Section 1. Abatement of Tax. The tax heretofore levied for the year 2002 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the of the shall file a certified copy hereof with the County Secretary/Clerk Collective name of elected officials Clerk of , County, Illinois, and it shall be the duty of said County Clerk(s) County(ies) to abate said tax levied for the year 2002 in accordance with the provisions hereof. Section 3. Effective Date. This ordinance shall be in full force and effect forthwith upon its adoption. Adopted , 2002. 02Al2/03 WED 10:44 FAX DANIEL J. KRAMER EJ002 STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) ORDINANCE NO. 2003 AN ORDINANCE ABATING THE TAX HERETOFORE LEVIED FOR THE YEAR 2002 TO PAY DEBT SERVICE ON$625,000 ALTERNATE REVENUE SOURCE SERIES 2002 BOND OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS WHEREAS, THE CITY COUNCIL of the United City of Yorkville, Kendall County, Illinois (the"Issuer"), by ordinance adopted on the 12th day of March, 2002 (the "Ordinance"), did provide for the issue of$ 625,000 Alternate Revenue Source Series 2002 (the "Bonds"), and the levy of a direct annual tax sufficient to pay principal and interest on the Bonds; and WHEREAS, United City of Yorkville will have Pledged Revenues as defined in the Ordinance available for the purpose of paying the debt service due on the bonds during the next succeeding bond year; and WHEREAS, it is necessary and in the best interests of the United City of Yorkville that the tax heretofore levied for the year 2002 to pay such debt service on the Bonds be abated: NOW, THEREFORE. Be It and It is Hereby Ordained by the City council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Filing of Tax. The tax heretofore levied for the year 2002 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk of the United City of Yorkville shall file a certified copy hereof with the County Clerk of Kendall County,Illinois, and it shall be the duty of said County 02/1.2/09 WED 10:44 FAX DANIEL J. KRAMER Z003 Clerk(s)to abate said tax levied for the year 2002 in accordance with the provisions hereof. Section 3. Effective Date. This ordinance shall be in full force and effect forthwith upon it adoption. Adopted ,2003 MIKE ANDERSON JOSEPH BESCO VALERIE BURD PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois this day of ,A.D. 20 . MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, 'Illinois this day of , A.D. 2003. Attest; CITY CLERK 02012/03 WED 10: 43 FAX DANIEL J. KRAMER j001 P LAW OFFICES OF Daniel J. Kramer 1107A SOUTH BRIDGE STREET DANIEL J. KRAMER YORKVILLE, ILLINOIS 60560 JILL K. KONEN (630) 553-9500 Fax (630) 553-5764 KELLY A. KRAMER FAX COVER SHEET DATE: February 12, 2003 TO: Liz&Jacki RE: Abatement Ordinance NO: 553-7575 FROM: Daniel J. Kramer NUMBER OF PAGES (INCLUDING THIS PAGE): 3 • For your information ❑ Please sign and return • For your review 0 Please keep in a safe place O Please call mc after review 0 Please pay invoice directly ❑ Per our discussion 0 Please file ❑ For your file 0 Please record O Per your request COMMENTS: Liz & Jacki: Will you please see that this Abatement Ordinance gets put on the next COW agenda. Thanks!!!! THE INFORMATION CONTAINED IN THIS FACSIMILE MESSAGE IS ATTORNEY PRIVILEGED AND CONFIDENTIAL INFORMATION INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY NAMED ABOVE, IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, You ARE HEREBY MOTIF/ED THAT ANT DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE AND RETURN THIS ORIGINAL MESSAGE TO US AT THE ABOVE ADDRESS VIA THE UNITED STATES POSTAL SERVICE, THANK YOU. IF YOU DO NOT RECEIVE ALL PACES, PLEASE CALL (630) 553-9500 FOR YOUR CONVENIENCE IN TRANSMITTING TO US, OUR FAX NUMBER IS : (630) 553-5764 so Cl UNITED CITY OF YORKVILLE Az. r. o J u� t - S u EXISTING REMODELING & BUILD-OUT REVISED: January 23,2003 jr ARCHITECTS . II .. flC v1I i'LCC rm_ri', ----- %k. -.-- % v PROJECT NUMBER 2002-009 DESIGN DEVELOPMENT ESTIMATE '; January 23, 2003 Design Construction CM's OH& AIE& Owner TOTAL Direct Cost from Escalation Subtotal Trade CM's Gen Cond WORK AREA Detailed Estimate Contingency Cost Contingency Profit Total Hard Cost Consultant Fees Miscellaneous DELIVERED 5.0% 0.0% 8.0% 4.5% 11.6% Expenses[3] COST [] T- �----- ---_ T- - - $ - r. PHASE I-LOWER LEVEL BUILD-OUT 1 $ 294,570 $ 14,730 $--- �'1 $ 309,300 24,740 $ 30,000 13,920 I $ 377,960 $ 43,840 $ 51,800 $ 473,600 PHASE II-FIRST FLOOR REMODELING [1] 1 $ 36,450 $ 1,820 I $ - $ 38,270 $ 3,060 $ 10,000 $ 1,720 II $ 53,050 $ 6,150 $ 13,000 $ 72,200 PHASE III-COUNCIL CHAMBERS ADDITION $ 131,980 $ 6,600 _-__- __ -_--- -_ -- -- _- $ $ 138,580 $ 11,090 $ 40,000 $ 195,910 $ 17,500 1, $ 236,140 [1] --_ ' $ 6,240 1 $ 22,730 -r PARKING LOT BY OWNER I' $ - i $ - $ - $ $ - $ - $ - I $ $ - , $ - $ - I SUBTOTALS $ 483,000 $ 23,150 $ $ 488,150 $ 38,890 $ , 80,008 ' $ 21,880 $ ' 828,02V $ 72,720 $ 82,300 $ 781,840;1 ALTERNATES Design Construction CM's OH& AIE& Escalation CM's Gen Cond Owner TOTAL WORK AREA Direct Cost from Contin enc Subtotal Trade Contin•enc Profit Consultant Fees Detailed Estimate 0.0% Cost Total Hard Cost Miscellaneous DELIVERED 5.0% 8.0% 0.0% 4.5% 11.6% Expenses [3] COST ATE t$ 0 1 -- - 1 $ ALTERNATE 2-MILLWORK IN RECEPTION ALTERNATE 1-LIGHT WELL [zj $ 23,850 I1 $ 1,190 $ $ 25,040 $ 2,000 $ I $ 1,130 ' -- _ $ 13,010 �1 $ 44,450 $ 28,170 _ $ 3,270 $ _3,910 $ 200 $ $ 11,140 $ 890 $ $ 500 $ 12,530 $ 540 $ $ 5,160 ALTERNATE 3-CANOPIES OVER STAIRS �1 L AREA[ALLOWANCE] $ 4,110 '� $ 330 - -. - -- $ - $ 210 $ $ 13,980 ALTERNATE4- FRONT STOOP PATCHING 1 $ 11,510 $ 530 $ _. $ 1,640 $ 130 $ - $ 70 $ 1,840 $ 1,450 ; $ I � - 82 290 10 000 $ 78,3 0 $ 3,920} $ $ $ 6,580 $ $ 3,700 $ 102,570 $ 11,900 $ 11,450 $ 2,050 ALTERNATE 5-REPLACE VINYL SIDING I $ 125,920 WITH FACE BRICK _______ __ __ _____ ___ 1 __ _ -i„ _ _ _ __ _ __' ___ ALTERNATE 6-REPLACE SIDING WITH 1 $ 38,670 $ 1,930 r$ - $ 40,600 $ 3,250 $ 10,000 1 $ 1,830 1 CEMENT FIBER SIDING $ 55,680 $ 6,460 $ 6,220 $ 68,360 CM FEES AND GENERAL CONDITIONS NOT INCLUDED IN MASTER PLAN ESTIMATE 7/24/02. CM FEES AND GENERAL CONDITIONS INCLUDED IN DESIGN DEVELOPMENT ESTIMATE 1/21/03. [1] CASEWORK,COUNTERTOPS AND CABINETRY BY OWNER [2] SITE UTILITY DESIGN,COORDINATION,AND COSTS BY OWNER [3] OWNER MISC.EXPENSES INCLUDE:DATA/TELECOMMUNICATIONS SYSTEMS,INTERIOR SIGNAGE,WINDOW COVERINGS,MOVABLE FURNITURE/FURNISHINGS,AN EQUIPMENT,SECURITY EQUIPMENT,