The URL can be used to link to this page

Committee of the Whole Packet 2003 03-04-03 =`,,f,D cis.` o United City of Yorkville Ir� County800Game Seat Farm of KendallRoad County EST.14 `"�- 1836 ,� "� CO Yorkville, Illinois 60560 0 ' D 0 Phone:630-553-4350 �= Fax:630-553-7575 S ��LE �� AGENDA COMMITTEE OF THE WHOLE Tuesday, March 4, 2003 7:00 PM Conference Room Public Hearing: United City of Yorkville Downtown Plan Presentations: Budget Presentation Old Business: 1. Proposed Soil Erosion & Sedimentation Control Ordinance *COW 2/4/03 2. Request to Advertise for Bids for City Hall/Police Department Build-out *COW Ill 2/18/03 3. PC 2002-12 Kylyn's Ridge a. Final Plat *COW 1/12/03 b. Unit 1 Offsite Easements New Business: 1. Monthly Billing - Water Accounts *Admin 2/13/03 2. Building Permit Reports - January 2003 *EDC 2/20/03 3. 2003 Joint & Crack Filling *PW 2/24/03 4. Fox Industrial Park - Final Balancing Change *PW 2/24/03 5. Menard's Commercial Commons Bond Reduction *PW 2/24/03 6. Monthly Police Reports for January 2003 *PS 2/27/03 7. PC 2002-31 Deere Crossing - 1 1/2 Mile Review *EDC 2/20/03 8. PC 2002-32 Longford Lakes - Final Plat Approval and Development • Agreement *EDC 2/20/03 9. Text Amendment for R-3 Zoning *EDC 2/20/03 • Committee of the Whole March 4, 2003 Page 2 New Business (con't): 10. Supplemental Truck Purchase *PW 2/24/03 11. Public Works Time Studies *PW 2/24/03 12. Special Census *Mayor 13. Environmental Mosquito Management 2003-2005 *Mayor Executive Session: 1. Land Acquisition: For the purpose of purchasing or leasing of real property for the use of the public bodies being considered. Additional Business: • • t 4 UNITED CITY OF YORKVILLE • AGENDA COMMITTEE OF THE WHOLE Tuesday, March 4, 2003 11) 7:00 PM CITY CONFERENCE ROOM STATUS/COMMITTEE: � �`aL ,... , elf /4 Public Hearing: United City of Yorkville Downtown Plan CP _ .0 Ct. /Are ,e4 --VieLieht) ' (,),,Z-c_ Z--- ---Cle., 7- 6i2 I/11 irl' / "`/n Presentation: Budget pj1.4;_, - g e? 4,7 b (oli)C- OB 1. Proposed Soil Erosion& Sedimentation Control Ordinance C • Crk ��/ 0B2. Request to Advertise for Bids for City Hall/Police Build-out Department p ld out / ` r C `9(-r,,< i OB3. PC 2002-12 Kylyn's Ridge a. Final Plat b. Unit 1 Offsite Easements • i - - , ,2 iti-t-'16/ ....,. -,)5-.5-7(,, 4G / - -- --S NB 1. Monthly Billing -Water Accounts L' • i 04-sr c e,/ NB2. Building Permit Reports -January 2003 1 04e,00A NB3. 2003 Joint& Crack Filling (l 11-2C,k 6 -v v(/NB4. Fox Industrial Park-Final BalancingChange e Gr 0 L t 1 Zalfr,c, INB5. Menard's Commercial Commons Bond Reduction C 4 i c-1 , -- A NB6. Monthly Police Reports for January 2003 C C._ 6-4iii--) -,, , 1 NB7. PC 2002-31 Deere Crossing- 1 'h Mile Review (iPc' 4, 4— IC2- t ,r,, 0 y--A.A.i NB8. PC 2002-32 Longford Lakes-Final Plat Approval and Devel,_ mune t Agreement • a . R CA) (7-0-141,241 NB9. Text Amendment for R-3 Zoning 7 • Cal 19--' �' 4•%c „( NB . Supplemental Truck Purchase �/4- 1(( i`ioA 2(f o , G C 2"-c'c , ( NB 11. Public Works Time Studies C 74- 47 i C Ort 1 NB 12. Special Census/ • "' kt o'c r/ NB 13. Environmental Mosquito Management 2003-2005 /� g � f`� Li ,\ :1 &`'t F' I Executive Session: Land Acquisitio — Car"' `'4j"-ei'' (:.‹)ce,..., c. . 22) Additional Business !' ice int() kr\ 1 / ( ..1./, 4-e._ f i / 7 v` pi,(.,e c,..,,c 4) (1 L'I/1 • , rJ \ e('C /, 1,11- i1 7 4:-F- C(.._D 5( 1694-'4 1-9 , i a ,t 3 /' T , ,t) C/pl Jam` o EST.1 .'.1836 Q .L x ` E° United City of Yorkville <<E ` . 800 Game Farm Road, Yorkville,Illinois 60560 MEMO February 28, 2003 TO: Mayor and City Council FROM: Tony Graff, City Administrator RE: 3/4/03 Committee of the Whole Agenda Items The following agenda items were unanimously approved by their respective committees. To assist with a more effective meeting and to allow time for discussion on other items, staff has recommended presenting items collectively for approval or as an update. 1. Monthly Billing - Water Accounts - Administration 2/13/03 Request for Consent Agenda 2. Building Permit Reports - January 2003: Economic Development 2/20/03 Request for Consent Agenda 3. 2003 Joint & Crack Filling: Public Works 2/24/03 Estimated Project cost is $26,682.60: Finance Director Traci Pleckham has confirmed that MFT funds are available and this item has been budgeted in the next fiscal year. COW Consensus Approval 4. Fox Industrial Park - Final Balancing Change - $42,659.98 decrease: Public Works 2/24/03 Request for Consent Agenda 5. Menard's Commercial Commons Bond Reduction - $5,795,825,35, remaining balance - $2,867,452.22: Public Works 2/24/03 Request for Consent Agenda 6. Monthly Police Reports for January 2003: Public Safety 2/27/03 Request for Consent Agenda TG:ead UNITED CITY OF YORKVILLE PROPOSED BUDGET 2003-2004 GENERAL FUND SUMMARY 2003-2004 2002-2003 PROPOSED OVERALL % Department % BUDGET BUDGET NET CHANGE CHANGE Change TOTAL REVENUE 6,230,765 6,096,727 (134,033) -2.15% EXPENSES FINANCE 3,535,255 3,272,373 €€2 ,;b2',, -4.22% 6.90% ENGINEERING 0 204,606 204,606 _ POLICE 1 ,461,975 1 ,627,397 165,422 2.65% 11 .31% STREETS & ALLEYS 756,410 506,338 (250,072) -4.01% -33.06% HEALTH & SANITATION 334,000 396,613 62,613 '' 00% 18.75% BUILDING & ZONING 143,125 89,400 (53,725) -0.86% -37.54% TOTAL EXPENSE 6,230,765 6,096,727 (134,038) -2.15% GENERAL FUND EXPENDITURES 2003-2004 BUDGET HEALTH & SANITATION 7% STREETS&ALLEYS BUILDING &ZONING ❑FINANCE 8% 4/441/4 1% ❑ENGINEERING ■POLICE POLICE FINANCE 0 STREETS&ALLEYS 27% 54% ■HEALTH&SANITATION ENGINEERING 0 BUILDING&ZONING 3% CITY OF YORKVILLE PROPOSED BUDGET FY 2003-2004 General Fund Revenue 1 Finance 3 Engineering ..6 Police 7 Streets and Alleys ..9 Health and Sanitation 11 Building and Zoning 12 Fox Industrial 13 Water Operations .14 Sewer Maintenance ..17 Municipal Building ..19 Sanitary Sewer Improvement & Expansion .21 Water Improvement & Expansion 21 Debt Service Fund 22 Motor Fuel Tax Fund 23 Public Works Equipment Capital .24 Police Equipment Capital 26 Parks & Recreation 27 Parks & Recreation Equipment Capital 31 Library ..32 Land Cash.(.'.a.. d I 6uo 17; .34 UNITED CITY OF YORKVILLE BUDGET 2003-2004 GENERAL FUND REVENUE PROPOSED GEN REVENUE 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET CARRY OVER FOX INDUSTRIAL BOND $618,750 $0 01 00 4002 000 REAL ESTATE TAXES $1,038,757 $1,219,465 01 00 4604 000 PERSONAL PROPERTY TAX $10,800 $10,000 01 00 4202 000 STATE INCOME TAXES $452,416 $435,014 01 00 4304 000 TOWNSHIP R&BRIDGE TAX $85,000 $85,000 01 00 4208 000 MUNICIPAL SALES TAX $1,375,000 $1,805,000 01 00 4214 000 STATE PHOTO TAX $12,790 $0 state eliminated 01 00 4216 000 STATE USE TAX $64,160 $58,070 ......................................... .......................................... 01 00 4302 000 MUNICIPAL UTILITY TAX $580,000 $530,537 annualized 02/03 +new homes&commercial 01 00 4306 000 CABLE TV TAX $40,000 $40,000 01 00 4310 000 TELEPHONE TAX $100,000 $170,000 01 00 4402 000 LIQUOR LICENSES $20,000 $20,000 01 00 4404 000 OTHER LICENSES $1,800 $1,500 01 00 4406 000 BUILDING PERMITS $500,000 $500,000 01 00 4408 000 FILING FEES $32,000 $24,000 01 00 4410 000 GARBAGE SURCHARGE $139,302 $156,678 annualized 02/03+new homes 6 months 01 00 4512 000 TRAFFIC FINES $80,000 $80,000 01 00 4514 000 CITY ORDINANCE FINES $4,000 $5,000 01 00 4420 000 COLLECTION FEES-YBSD $10,000 $10,000 01 00 4806 000 REIMBUR- OTHER GOVT $19,875 $21,664 01 00 4808 000 REIMBUR-POLICE PROTECT $1,500 $2,500 01 00 4489 000 MISC INCOME $13,000 $13,000 01 00 4802 000 INVESTMENT INCOME $8,400 $11,500 01 00 4805 007 ICJIA-JUVENILE GRANT $17,820 $0 COPS GRANT $41,667 $41,667 01 00 4805 001 COPS GRANT IV-VESTS $1,562 $2,000 01 00 4902 000 TRANSFER FROM WATER $104,360 $107,490 3%increase DRAFT 2/28/2003 Page 1 of 34 PROPOSED GEN REVENUE 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 01 00 4812 000 DEVELOPMENT FEES $335,000 $400,000 01 00 4812 015 IDOT GRANT-Game Farm Signal $128,000 $0 01 00 4812 600 ROB ROY CREEK FLOOD STUDY $60,000 $0 01 00 4812 020 SIDEWALK CONSTRUCTION $5,000 $5,000 01 00 4312 000 HOTEL TAX $16,500 $19,000 01 00 4425 010 DARE DONATIONS $1,000 $1,000 01 00 4903 000 NICOR GAS REVENUE $20,500 $15,000 01 00 4904 000 TRANSFER FROM SEWER $21,012 $21,642 3%increase 01 00 4906 000 TRANSFER FROM SAN SEWER $150,000 $150,000 01 00 4820 000 WORKING CASH INTEREST $2,100 $0 moved to investment income 01 00 4909 000 TRANSFER FROM WTR IMPRV $100,000 $135,000 TOTAL $6,212,071 $6,096,727 2/28/2003 Page 2 of 34 DRAFT UNITED CITY OF YORKVILLE- BUDGET 2003-2004 � FINANCE DEPARTMENT PROPOSED FINANCE 20020003 2003/2004 ACCT NO. BUDGET BUDGET 0111422001 ADMINISTRATIVE SALARIES $258,439 $270,138 01 11 420 1 ENGINEERING SALARIES $124,683 $0 Moved to Engineering 01 11423 OVERTIME $2.500 $1.500 01 11 421 SUPPORT STAFF $72.808 *77.140 01 114212 PART TIME SALARIES $33,003 $31,342 01114203 CITY ATTORNEY SALARY o11.899 *11.500 01 11 420 4 MAYOR SALARY $4,500 $7.500 01 115020700 LIQUOR COMM SALARY $1.000 $1.000 01 11 5020 600 CITY CLERK SALARY *3.800 $3.800 01 11 420 8 CITY TREASURER SALARY $3.800 $3,600 01 115O21 100 ALDERMAN SALARY $22.800 *28.800 $n.uoo^a 01 115051000 SOCIAL SECURITY TAX $124.406 $139.528 01 11 5052 000 CITY SHARE-IMRF $42.079 $61,488 01 115053000 UNEMPLOYMENT COMP TAX u10.290 $11.600 01 11 4312 000 MARKETING/TOURISM $18.500 $19.000 01115001000 GROUP HEALTH INSURANCE $325.076 $396,227 annualized 02/03 w/new 2002 hires +17% 01 11 5062 000 GROUP LIFE INSURANCE $18.000 $18.000 01115064000 VISION AND DENTAL ASSIST • $44000 $60.000 • 01 11 5061 001 INSURANCE LIABILITY $98.589 $110\203 PROPERTY WORK COMP 01 11 6051 200 MIN/MAX INSURANCE $7,614 | $0 combined w/ins liability 01 11 6002 100 EMPLOYEE ASSISTANCE $1,400 $1,400 01 11 6005 000 BONDING $1,300 $1.500 01 11 6010 000 LEGAL SERVICES $17,000 $20,000 01 110012000 AUDIT FEES&EXPENSES $14,613 $14,230 01 11 6010 010 LEGAL REVIEW-EMP MANUAL $4,000 $0 2/28/2003 Page 3 of 34 DRAFT � � � ) PROPOSED FINANCE 2002/20032003/2004 ACCT NO. BUDGET BUDGET 01 11 6012 200 ACCOUNTING ASSISTANCE $0.100 $5,000 01 11 6012 300 ACCOUNTING STUDY $4,398 $0 � | 01 110016100 | � U1 11 6018 000 MAINT COMPUTERS $4,000 $10,000 Technical S O1 11 6019 000 | � U1 110000100 CONTRACTURAL SERVICES $7,500 $10,000 |O1 11 6000 200 | � 01111OOU1 100 OFFICE CLEANING $20,000 $18,000 ) �01 116045000 DUES $1,500 $2,000 ) ' 01 11 6046 000 01 11 6047 000 TRAINING AND CONFERENCES $6,000 $6,000 01111OO48OOU TRAVEL EXPENSES $14,000 $14,000 01 11 6050 000 PUBLISH/ADVERT'S $2,500 $2,000 01 110051000 1 O1 11 6052 000 SUBSCRIPTIONS $500 $200 |O1 11 6055 000 CODIFICATION $2,000 01 11 6070 000 POSTAGE/SHIPPING $8,500 $8,500 01 11 6075 000 TELEPHONE $18,000 o18,000 01110075100 CELLULAR TELEPHONE $6,300 $4,000 01 110075200 01 11 7010 000 OFFICE SUPPLIES $9,500 $9,500 01 117011000 ENGINEERING SUPPLIES $8,000 $0 moved u,Engineering 01 11 7012 000 OPERATION SUPPLIES $4,000 $5,000 01 117032000 WEARING APPAREL $1,200 $1,200 01 11 6089 000 01 11 9003 000 !O1 11 9002 000 TRANSFER-PARKS&RECS CAPITA $172,772 $60,316 01 11 9004 000 TRANSFER $23,152 II �� U 3/28/3003 Page 4 of 34 RAFT ^^ ^ PROPOSED FINANCE 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 01 11 8008 000 TRANSFER-MUN. BLDG. $30,000 $24,200 01 11 6077 000 SALES TAX REBATE $146,875 $305,000 REAL ESTATE CITY TAX REBATE $1,125 $1,200 01 11 8011 000 FACADE PROGRAM $20,000 $20,000 01 11 8012 000 METRA STUDY $4,000 $0 CABLE CONSORTIUM FEES $8,000 $17,400 includes$1,400 dues 01 11 8012 101 PUBLIC RELATIONS $6,000 4]]:]],!!:A ::1$10;000]:[1!: 01 11 8012 200 OFFICE EQUIPMENT $4,000 $4,000 01 11 8012 400 BUILDING INSPECTIONS $382,500 $380,000 01 11 6077 100 NICOR GAS $7,500 $12,000 01 11 7204 000 COMPUTER EQUIP&SOFT $12,000 $10,000 ACCTG SYSTEM SERVICE FEE $0 $6,370 01 11 7204 010 ACCTG SYSTEM/REVIEW $15,100 $9,930 GASB 34 $35,000 $20,640 max balance due based on proposal SPECIAL CENSUS $0 • 01 11 8010 000 CONTINGENCY $83,800 ,'4165494 01 11 9010 000 TRANSFER TO SAN SEWER $150,000 $150,000 ADMIN CAR $18,694 $0 01 11 8008 100 TRANSFER TO FOX IND. $618,750 TOTAL $3,535,255 $3,272,373 . . 2/28/2003 Page 5 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 ENGINEERING DEPARTMENT PROPOSED ENGINEERING 2003/2004 ACCT NO. BUDGET SALARIES $169,606 OVERTIME $1,000 MAINTENANCE-OFFICE EQUIP $500 MAINTENANCE-COMPUTERS $1,500 MAINTENANCE-VEHICLES $4,500 GASOLINE $0 in streets DUES&SUBSCRIPTIONS $300 TRAINING&CONFERENCES $1,500 TRAVEL EXPENSES $1,000 CELLULAR PHONES $0 in streets PRINTING SERVICES $1,200 OFFICES SUPPLIES&EQUIPMENT $500 ENGINEERING/SURVEYING SUPPLIES $2,000 UNIFORMS $800 BOOKS&LITERATURE $200 MISCELLANEOUS CONTRACT SVCS $20,000 $204,606 2/28/2003 Page 6 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 POLICE DEPARTMENT PROPOSED POLICE 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 01 21 421 6 EMPLOYEE SALARIES $305,491 $377,773 01 21 423 OVERTIME $73,000 $73,000 01 21 421 COPS SALARIES $218,947 $185,721 01 21 421 1 LIEUTENANT&SERGEANTS $229,154 $292,384 01 21 421 2 PART TIME SALARIES $31,000 $41,760 01 21 421 3 CROSSING GUARD $9,050 $9,600 01 21 421 4 POLICE CLERKS $76,037 $84,238 01 21 421 5 CHIEF OF POLICE $76,100 $79,224 01 21 6005 000 POLICE PENSION FUND $176,033 $184,453 01 21 6006 000 PSYCHOLOGICAL $1,000 $1,250 01 21 6007 000 HEALTH SERVICES $3,000 $3,000 01 21 6008 000 LABORATORY FEES $1,000 $1,000 01 21 6010 000 LEGAL SERVICES $10,000 $6,000 01 21 6016 000 MAINT-EQUIPMENT $7,320 $8,000 01 21 6016 100 MAINT-OFFICE EQUIPMENT $2,250 $2,500 01 21 6017 000 MAINT-VEHICLES $20,000 $21,000 01 21 6018 000 MAINT-COMPUTERS $1,800 $2,000 01 21 6045 000 DUES $2,000 $2,250 01 21 6046 004 COPS GRANT IV-VEST $1,562 $2,000 01 21 6046 006 ICJIA-JUVENILE $22,452 $5,000 01 21 6046 005 CLASY GRANT $4,000 $4,000 01 21 6046 008 POLICE RECRUIT ACADEMY $2,500 $7,000 01 21 6047 000 TRAINING/CONFERENCES $9,200 $9,660 01 21 6048 000 TRAVEL EXPENSES $5,000 $7,000 01 21 6049 000 TUITION REIMBURSEMENT $11,000 $14,000 01 21 6050 000 PUBLISH/ADVERTISING $900 $945 2/28/2003 Page 7 of 34 DRAFT PROPOSED POLICE 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 01 21 6051 000 PRINTING/COPYING $2,300 $2,300 01 21 6052 000 SUBSCRIPTIONS $250 $300 01 21 6070 000 POSTAGE/SHIPPING $2,200 $2,500 01 21 6075 000 TELEPHONE $15,750 $16,535 01 21 6075 100 CELLULAR PHONE $5,200 $7,000 01 21 6076 000 PAGERS $1,600 $1,600 01 21 6076 001 MTD-ALERT FEE $3,500 $2,300 01 21 6096 000 GUN RANGE FEES $625 $625 01 21 6096 100 SRT FEE $1,000 $2,000 01 21 6096 200 LETHAL&NON-LETHAL WEAPONS $6,260 $0 moved to capital 01 21 7010 000 OFFICE SUPPLIES $6,000 $6,300 01 21 7012 000 OPERATING SUPPLIES $15,000 $15,750 01 21 7012 100 BIKE PATROL $1,500 $2,000 01 21 7020 000 GASOLINE $26,000 $29,000 01 21 7032 000 WEARING APPAREL $21,500 $22,575 01 21 7034 000 AMMUNITION $6,500 $6,825 01 21 7041 100 COMMUNITY RELATIONS $4,750 $5,000 01 21 7042 000 POLICE COMMISSION $13,750 $14,500 01 21 7204 100 COMPUTER EQUIP/SOFTWARE $5,500 $5,775 01 21 8010 000 CONTINGENCY $9,144 $9,600 01 21 9002 000 TRANSFER TO POLICE CAPITAL $13,850 ;50,154 TOTAL $1,461,975 $1,627,397 2/28/2003 Page 8 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 STREETS AND ALLEYS PROPOSED STREETS&ALLEYS 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 01 41 421 EMPLOYEE SALARIES $90,535 $91,213 01 41 423 OVERTIME $12,500 $13,125 01 41 5021 200 PART TIME $5,000 $5,000 01 41 6016 000 MAINT-EQUIPMENT $15,000 $20,000 switch w/maint vehicles 01 41 6017 000 MAINT-VEHICLES $20,000 $15,000 switch w/equip maint 01 41 6021 000 MAINT-TRAFFIC SIGNALS $8,500 $10,000 additional signals 01 41 6021 100 MAINT-STREET LIGHTS $12,000 $15,000 additional lights 01 41 9002 100 TRANSFER TO FOX INDUSTRIAL $9,275 $0 01 41 6021 200 WALNUT STREET $141,000 $0 01 41 6021 205 FOX&KENNEDY SAFETY IMPRV $9,000 $0 should finish this year 01 41 6021 300 ASPHALT PAVEMENT REHAB. $30,000 $0 STREET REHAB PROJECTS $0 $150,000 01 41 6022 000 CRACK SEALING $16,500 $0 01 41 6022 100 PUB INFRASTRUCT. ENGIN. $57,000 $0 01 41 6022 200 ROB ROY CREEK FLOOD STUDY $60,000 $0 01 41 6022 300 GAME FARM TRAFFIC SIGNAL $128,000 $0 01 41 6024 000 MAINT-STORM SEWER $8,000 $8,000 van emmon and mill work 01 41 6000 000 CONTRACTURAL SERVICES $2,000 $2,000 01 41 6041 000 ENGINEERING $500 $500 01 41 6042 000 INSPECTIONS& LICENSES $100 $100 01 41 6047 000 TRAINING&CONFER $2,000 $2,000 01 41 6066 000 RENTAL-EQUIPMENT $1,000 $1,000 01 41 6078 000 ELECTRICITY $40,000 $44,000 10%increase 01 41 6074 000 STREET LIGHTING $4,200 $6,000 increase stock 01 41 6075 100 CELLULAR TELEPHONES $3,400 $4,000 01 41 7012 000 OPERATING SUPPLIES $8,000 $9,000 01 41 7020 000 GASOLINE $12,400 $13,500 2/28/2003 Page 9 of 34 DRAFT PROPOSED STREETS&ALLEYS 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 01 41 7030 000 HAND TOOLS $1,000 $1,000 01 41 7032 000 WEARING APPAREL $4,500 $5,000 01 41 7201 000 SAFETY EQUIPMENT $1,000 $1,000 01 41 7044 100 MAINT SUPPLIES-STREETS $12,000 $12,600 01 41 6030 000 TREE&STUMP REMOVAL $12,000 $15,000 01 41 7221 000 SIDEWALK CONSTRUCTION $20,000 $35,000 MOSQUITO CONTROL $0 $17,000 01 41 7222 010 GRAVEL $4,000 $4,000 TRANSFER TO PW CAPITAL $0 $0 01 41 8010 000 CONTINGENCY $6,000 $6,300 TOTAL $756,410 $506,338 2/28/2003 Page 10 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 HEALTH AND SANITATION PROPOSED HEALTH&SANITATION 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET ......................................... 01 54 6080 000 GARBAGE SERVICE $330 000 $3912513 ;$13.84.2239+new homes @ 5 months 01 54 6083 000 LEAF PICK UP $4,000 $4,000 TOTAL $334,000 $396,613 2/28/2003 Page 11 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 BUILDING &ZONING PROPOSED BUILDING&ZONING 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 01 22 6010 000 LEGAL SERVICES $4,500 $6,000 01 22 6000 000 CONTRACTUAL SERVICE $16,000 $16,000 01 22 6045 000 DUES $200 $200 01 22 6050 000 PUBLISH/ADVERTISING $4,000 $4,000 01 22 6051 000 PRINTING/COPYING $700 $700 01 22 6057 000 ECONOMIC DEVELOP $45,000 $45,000 01 22 6058 000 PLANNING CONSULTANT $16,000 $16,000 01 22 7012 000 OPERATING SUPPLIES $1,000 $1,000 01 22 7036 000 BOOKS AND MAPS $500 $500 01 22 7036 500 PARK/LAND USE PLAN $20,000 $0 01 22 7036 200 DOWNTOWN STUDY $10,100 $0 GOLF COURSE STUDY $6,125 $0 01 22 7037 000 TRANSPORTATION STUDY $19,000 f�0 TOTAL $143,125 $89,400 2/28/2003 Page 12 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 _ FOX INDUSTRIAL FUND REVENUES _ _ PROPOSED FOX INDUSTRIAL 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET CARRY OVER $0 $33,000 85 00 4001 000 TRANSFER FROM GENERAL FUND $618,750 $0 85 00 4902 000 TRANSFER FROM STREETS $9,275 $0 85 00 4903 000 TRANSFER FROM MFT $18,341 $57,993 75,793 bond pymt-carry over-tiff revenue 85 00 4904 000 TIFF REVENUE $9,800 $12,000 85 00 4802 000 INVESTMENT INCOME $4,500 $4,000 TOTAL $660,666 $106,993 1 _ EXPENSES 85 00 6100 100 ANNUAL ADMINISTRATION FEE $200 $200 85 00 6100 200 FOX INDUSTRIAL BOND PAYMENT $19,000 $75,793 85 00 6100 300 FOX INDUSTRIAL-NON MFT $20,000 $1,000 TIFF LEGAL EXPENSE $2,000 $0 85 00 6100 400 FOX INDUSTRIAL EXPENSES $619,466 $30,000 TOTAL $660,666 $106,993 2/28/2003 Page 13 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 WATER OPERATIONS REVENUES PROPOSED WATER 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET CARRY OVER $303,675 $500,000 51 00 4101 200 WATER SALES $875,000 $920,000 51 00 4101 205 WATER SYSTEM IMPRV FEE $0 $0 51 00 4101 100 BULK WATER SALES $2,000 $2,000 51 00 4889 000 MISCELLANEOUS INCOME $500 $500 51 00 4802 000 INVESTMENT INCOME $14,000 $14,000 51 00 4164 000 WATER METERS $90,000 $90,000 TOTAL $1,285,175 $1,526,500 EXPENSES 51 00 421 EMPLOYEE SALARIES $107,575 $108,372 MI 51 00 421.2 SALARIES-PART TIME $7,000 $3,500 3500 51 00 422 OVERTIME $24,350 $25,811 51 00 423 SECRETARIAL SALARIES $31,485 $35,153 51 00 5051 000 SOCIAL SECURITY TAX $13,136 $13,222 51 00 5052 000 CITY SHARE -IMRF $10,934 $15,681 51 00 6010 000 LEGAL FILING FEES $450 $450 51 00 6016 000 MAINT-EQUIPMENT $4,000 $4,250 51 00 6018 000 MAINT-COMPUTERS $2,600 $6,000 2 new work stations 51 00 6037 000 MAINT-CONTROL SYSTEM $4,000 $4,000 51 00 6039 000 METER READERS $9,600 $11,000 5%inc 51 00 6000 000 CONTRACTURAL SERVICES $4,000 $4,000 51 00 6041 000 ENGINEERING $1,000 $1,000 51 00 6043 000 JULIE SERVICE $4,500 $5,000 51 00 6045 000 DUES $750 $750 51 00 6047 000 TRAINING/CONFERENCES $3,600 $3,600 51 00 6048 000 TRAVEL EXPENSES $2,000 $2,000 2/28/2003 Page 14 of 34 f. PROPOSED WATER 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 51 00 6050 000 PUBLISH/ADVERTISING $1,550 $1,500 51 00 6051 000 PRINTING/COPYING $2,000 $2,250 51 00 6052 000 SUBSCRIPTIONS $250 $250 51 00 6066 000 RENTAL-EQUIPMENT $1,000 $1,000 51 00 6070 000 POSTAGE/SHIPPING $10,000 $11,300 51 00 6075 000 TELEPHONE $15,500 $16,275 51 00 6075 100 CELLULAR TELEPHONE $4,200 $4,400 51 00 6078 000 ELECTRICITY $83,000 $85,000 5%inc 51 00 6086 000 CATHODIC PROTECTION $950 $1,000 51 00 6088 000 WATER SAMPLES $12,000 $15,000 51 00 7012 000 OPERATING SUPPLIES $41,300 $41,300 51 00 7020 000 GASOLINE $5,000 $5,000 51 00 7030 000 HAND TOOLS $1,200 $1,200 51 00 7032 000 WEARING APPAREL $4,500 $4,500 51 00 7038 000 SAFETY EQUIPMENT $8,000 $5,000 51 00 7060 000 CHLORINE $3,700 $3,500 51 00 7061 000 FLUORIDE $1,800 $1,500 51 00 7062 000 METERS&PARTS $110,000 $120,000 51 00 8006 000 REFUNDS $525 $500 51 00 9020 000 TRANSFER TO GF $104,360 $107,490 51 00 7265 000 COMPUT EQUIP/SOFTWR $3,100 $3,000 51 00 9030 000 TRANSFER TO PW CAPITAL $30,000 $30,000 51 00 9018 000 TRANSFR TO WATER IMPRV. $71,317 $70,000 51 00 7261 000 HYDRANT REPLACEMENT $3,300 $4,000 TOWER WASHING $0 $7,000 51 00 7222 010 GRAVEL $5,000 $4,000 51 00 7204 010 ACCTG SYSTEM/REVIEW $25,000 $0 51 00 8010 000 CONTINGENCY $6,000 $236,747 51 00 7228 000 RESERVE $453,492 $500,000 2/28/2003 Page 15 of 34 II IA PROPOSED WATER 2002/2003 2003/2004 ACCT NO. BUDGET' BUDGET 51 00 7228 100 2003 H2O MAINT PROJ/ENGIN. $46,151 10 TOTAL $1,285,175 $1,526,500 2/28/2003 Page 16 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 SEWER MAINTENANCE REVENUES PROPOSED SEWER MAINTENANCE 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET CARRY OVER $69,862 $0 52 00 4103 000 SEWER MAINTENANCE FEES $270,000 $318,060 52 00 4105 000 SEWER CONNECTION FEE $50,000 $60,000 $200 OF$2000 52 00 4802 000 INVESTMENT INCOME $10,000 $10,000 TOTAL $399,862 $388,060 EXPENSES 52 00 421 EMPLOYEE SALARIES $100,084 $86,131 52 00 423 OVERTIME $11,700 $12,402 PART TIME $0 $3,500 New split w/water 52 00 5051 000 SOCIAL SECURITY TAX $8,551 $7,806 52 00 5052 000 CITY SHARE-IMRF $7,243 $9,124 52 00 6010 000 LEGAL FILING FEES $200 $200 52 00 6016 000 MAINT-EQUIPMENT $8,500 $8,500 52 00 6024 100 MAINT-SANITARY SEWER $11,000 $13,500 %inc. 52 00 6047 000 TRAINING/CONFERENCES $1,000 $1,000 52 00 6066 000 RENTAL-EQUIPMENT $1,000 $1,000 52 00 6075 100 CELLULAR TELEPHONE $4,000 $4,400 52 00 6078 000 ELECTRICITY $1,000 $8,500 for lift stations 52 00 7012 000 OPERATING SUPPLIES $9,300 $8,000 52 00 7020 000 GASOLINE $4,000 $4,000 52 00 7023 000 SEWER CHEMICALS $5,500 $15,000 inc#of stations inc costs 52 00 7032 000 WEARING APPAREL $3,500 $3,500 52 00 7030 000 HAND TOOLS $550 $1,000 52 00 7034 100 CONTRACTOR SERVICES $2,000 $2,000 52 00 7038 000 SAFETY EQUIPMENT $1,000 $2,000 52 00 7222 010 GRAVEL $1,000 $1,000 MINT 2/28/2003 Page 17 of 34 Ni PROPOSED SEWER MAINTENANCE 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET ,52 00 7010 000 OFFICE SUPPLIES $400 , $1,000 52 00 7010 010 SHOP SUPPLIES $1,000 $1,500 LIFT STATION MAINTENANCE $5,000 $10,000 52 00 7204 000 COPIER $2,000 $0 52 00 7201 000 COMPUTER SOFTWARE $1,000 : $2,500 cpu and software 52 00 7201 010 i ENCLOSED TRAILER $2,000 $0 52 00 8010 000 CONTINGENCY $8,000 $56,376 RESERVE $75,844 $72,479 52 00 9030 000 TRANSFER TO SEWER IMPROV. $33,500 $0 1 52 00 9040 000 TRANSFER TO PW CAPITAL $30,000 , $30,000 52 00 9020 000 ,TRANSFER TO G/F $21,012 $21,642 52 00 9004 000 ,TRANSFER TO DEBT $38,978 1g , TOTAL $399,862 $388,060 ' 2/28/2003 Page 18 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 MUNICIPAL BUILDING REVENUES MUNICIPAL BUILDING PROPOSED 1 ACCT NO. 2002/2003 2003/2004, BUDGET BUDGET CARRY OVER-(RESERVE) $15,525 $24,000 16 00 4910 000 REPAYMENT FRM G/F $30,000 $24,200 16 00 4423 000 DEV FEES-BUILDING $225,000 $640,000 TOTAL $270,525 $688,200 EXPENSES 5,000 Minor bldg repairs Beecher&Riverfront 16 00 7222 000 BLDG IMPRV-BEECHER/RIVI $5,000 $16,700 $2,500 Replacement/Municipal building $8,000 Replacement/Municipal Building 16 00 7222 200 BLDG IMPRV. -RIVERFRONT $7,500 $0 1,200 Replacements annually/Municipal Building ENTRY WAY SIGNS $7,000 $3,500 2,000(2 signs)+300/sign 16 00 7222 205 BLDG IMPRV-CITY HALL $125,000 $615,000 16 00 7222 300 BLDG MAINT-CITY HALL $6,000 $4,000 16 00 7222 400 'BLDG IMPRV/MAINT-P.W. $2,000 $9,000 sheet metal,lights, shelves and sink 16 00 7224 000 BLDG IMPRV-PARKS $8,000 $0 16 00 7226 000 BLDG IMPRV-LIBRARY $3,000 1 $3,000 16 00 7226 100 RESERVE-BEECHER HVAC $20,000 $32,000 Reserve for HVAC replacement for Beecher$8,000/year 16 00 7227 000 ARCHITECT FEES $58,000 $0 16 00 6021 000 GENERAL B&G MAINT $5,300 $5,000 RESERVE $23,725 �0 TOTAL $270,525 $688,200 2/28/2003 Page 19 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 SANITARY SEWER IMPROVEMENT & EXPANSION FUND REVENUES PROPOSED 2002/2003 2003/2004 SEWER&EXPANSION BUDGET BUDGET ACCT NO. CARRY OVER(RESERVE) $418,211 37 00 4920 000 TR FROM SEWER MAINT $33,500 $0 37 00 4449 000 CONNECTION FEES $475,000 $2,205,000 #homes 300*$1,800 37 00 4910 000 TR FROM GENERAL FUND $150,000 $150,000 WOODWORTH LIFT STATION LOAN $0 $1,500,000 37 00 4920 000 COUNTRYSIDE INTERCEPTOR LOAN $2,000,000 $3,000,000 37 00 4450 000 RIVER CROSSING FEE $7,000 $20,000 #of new homes w/fee 221*117.50=25,967.50 TOTAL $3,083,711 $6,875,000 EXPENSES 37 00 9030 000 TRANSFER TO DEBT SERVICE $206,933 $223,380 SSES-IEPA LOAN/ EDC/YNB/RIVER XING 37 00 6041 000 ENGINEERING-COUNTRYSIDE INTERCEPT( $200,000 $255,000 150,000 in 02/03 budget 37 00 6000 100 CONTRACTURAL/PROFESSIONAL SVCS $20,000 $15,000 was contractual services 37 00 6041 200 BLACKBERRY CREEK ENVIR.STUDY $45,000 $0 37 00 6041 205 WOODWORTH REGIONAL LIFT STATION $20,000 $1,500,000 ENGINEERING-WOODWORTH LIFT STN $0 $80,000 37 00 6041 215 ROB ROY CREEK SANITARY $25,000 $0 37 00 6041 300 COUNTRYSIDE INTERCEPTOR $2,000,000 $2,700,000 HYDRAULIC INTERCEPTOR $0 $1,535,000 ENGINEERING-HYDRAULIC INTERCEPTOR $0 $265,000 37 00 9020 000 TRANSFER TO GENERAL FUND $150,000 $150,000 37 00 6104 000 CONTINGENCY $416,778 $151,620 TOTAL $3,083,711 $6,875,000 2/28/2003 Page 20 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 WATER IMPROVEMENT AND EXPANSION FUND REVENUES PROPOSED WATER IMPROVEMENT&EXPANSION _ 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 41 00 4918 000 TRANSFER FRM VI/TR MAINT $71,317 $70,000 41 00 4449 000 CONNECTION FEES $250,000 $300,000 #homes*$800+commercial 41 00 4449 010 IEPA PROCEEDS $0 $6,430,307 DEBT CERTIFICATE PROCEEDS $2,780,556 $0 LOAN PROCEEDS-CENTRAL ZONE $0 $6,134,233 41 00 4802 000 INVESTMENT INCOME $8,000 $10,000 41 00 4449 100 RADIUM GRANT $950,000 $950,000 TOTAL $4,059,873 $13,894,540 EXPENSES 41 00 9004 100 TRANSFER-DEBT SERVICE $160,047 $114,737 EDC/YNB/River Crossing 41 00 9004 200 NORTH WATER TOWER $2,780,556 $0 41 00 7228 400 RADIUM ENGINEERING _ $250,000 $0 41 00 7228 500 WATER STUDY EXPENSES $15,000 $0 41 00 7228 505 DEBT CERTIFICATE EXPENSES $27,307 $0 RADIUM COMPLIANCE PROJECT $0 $6,444,630 41 00 6041 000 ENGINEERING -RADIUM COMPLIANCE PRI $5,000 $821,650 PROFESSIONAL SERVICES-RADIUM PRO. $0 $114,027 CENTRAL ZONE WATER IMPROVEMENT PI $0 $5,469,156 ENGINEERING -CENTRAL ZONE $0 $634,104 PROFESSIONAL SERVICES-CENTRAL ZOI $0 $30,973 41 00 6010 000 LEGAL/PROFESSIONAL SERVICES $25,000 $10,000 was legal services 41 00 9004 500 CONTINGENCY $696,963 $120,263 41 00 9005 000 TRANSFER TO GENERAL FUND $100,000 $135,000 2/28/2003 TOTAL Page 21 of 34 $4,059,873 $13,894,540 DRA T UNITED CITY OF YORKVILLE BUDGET 2003-2004 DEBT SERVICE FUND REVENUES PROPOSED DEBT SERVICE REVISED 02/03 2003/2004 ACCT NO. BUDGET BUDGET CARRY OVER-RESERVE $0 42 00 4910 000 TRANSFER FROM $9,809 $23,152 GENERAL FUND(FINANCE) 42 00 4138 000 RECAPTURE-WATER/SEW $90,000 $90,000 42 00 4919 000 TRANS FROM WATER IMPRV. $160,047 $114,737 42 00 4921 000 TRANSFER FROM SEWER MAINT. $38,978 $38,979 42 00 4924 000 TRANSFER FROM SEWER IMPROV $206,933 $184,401 42 00 4930 000 TRANSFER FROM POLICE CAPITAL $38,929 $81,993 TOTAL $544,696 $533,262 EXPENSES 42 00 7250 000 SANITARY SIPHON IEPA#L17-0130 $38,978 $38,979 ILLINOIS EPA @2.625%, 1/25/13 42 00 7251 000 NORTH&SOUTH WATER/SEWER $93,257 $69,943 KENDALL EDC($700,000 @ 4.75% LAST 01/07/04-120 MO.) 42 00 7253 000 NORTH WATER AND SEWER $127,134 $84,756 YORKVILLE NATIONAL BANK $1,107,000 @5.16%last 10/31/03 42 00 7255 000 RIVER CROSSING LOAN $49,851 $37,388 BANK OF YORKVILLE @4.75% 4 YR-12/30/03-$395,000 42 00 7260 000 POLICE SQUAD CAR $32,929 $32,929 42 00 7260 010 POLICE SQUAD CAR $6,000 $0 42 00 7261 010 YNB-POLICE/ADMIN CARS $0 $58,764 42 00 7261 000 CITY HALL DEBT CERT PYMT $99,809 $103,452 42 00 7263 000 SSES-IEPA LOAN#L17-1153 2.625%-20yr-$1,600,000 $96,738 $107,051 TOTAL $544,696 $533,262 2/28/2003 Page 22 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 MOTOR FUEL TAX REVENUES PROPOSED MFT 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET STARTING BALANCE $40,081 15 00 4805 000 IDOT TRUCK ACCESS GRANT $6,000 $0 15 00 4802 000 INTEREST $7,000 $5,000 15 00 4850 000 MFT REVENUES $170,816 $191,410 TOTAL $223,897 $196,410 EXPENSES 15 00 6201 000 PUBLIC WORKS $35,000 $36,750 MATERIAL PURCHASES(SALT) 15 00 6201 100 RT 34 GAME FARM SIGNAL $50,000 $0 15 00 6201 200 CONSTRUCTION ENGINEERING $15,000 15 00 6201 300 IDOT RT 34 IMPROVEMENTS $44,000 $0 15 00 6201 400 IDOT TRUCK ACCESS $6,000 $0 15 00 6201 500 COLD PATCH $3,000 $4,000 15 00 6201 600 HOT PATCH $7,000 $7,000 15 00 6201 700 SIGNS $9,000 $10,000 CRACK FILLING $0 $26,683 15 00 9003 000 TRANSFER TO FOX INDUST. FD $19,200 $57,993 ................................................ .............................................:... TRANSFER TO GEN FUND-ADMIN $0 $0 ................................................. ................................................. 15 00 6201 800 CONTINGENCY $35,697 $83,994 TOTAL $223,897 $196,410 2/28/2003 Page 23 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 PUBLIC WORKS EQUIPMENT CAPITAL REVENUES PROPOSED PW EQUIPMENT CAPITAL 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET CARRY OVER(RESERVE) $63,195 $45,000 21 00 4425 000 PW DEVELOPMENT FEE $95,000 $135,000 21 00 4425 200 SALE OF EQUIPMENT $33,800 $0 21 00 4902 000 TRANSFER FROM WATER $30,000 $30,000 21 00 4904 000 TRANSFER FROM SEWER $30,000 $30,000 TOTAL $251,995 $240,000 EXPENSES 21 00 7201 010 LARGE AIR COMPRESSOR $2,000 $0 21 00 7201 020 FLOOR JACKS AND STANDS $1,000 $0 21 00 7201 100 TRUCK ACCESSORIES $8,000 $0 21 00 7210 010 1TON DUMP TRUCK $36,252 $0 21 00 7210 020 HYDRUALIC TRENCH SHORING $20,000 $0 21 00 7210 025 STREET LIGHT LOCATOR $2,000 $0 21 00 7210 026 P/U TRUCK -P.W. DIRECTOR $23,399 $0 21 00 7209 000 POWER SIGN BANDER $500 $0 21 00 7209 100 ENCLOSED TRAILER $2,000 $0 (50%in sewer) 21 00 7209 200 TOOL SET FOR EACH DEPT $2,000 $0 21 00 7209 205 TOOL SET FOR SHOP $2,000 $0 21 00 7209 300 TARPS FOR DUMP TRUCKS $5,000 $0 21 00 7210 000 SEWER CAMERA $10,000 $0 21 00 7210 100 5 YD DUMP TRUCK $72,246 $77,000 addition to fleet 21 00 7211 100 BOBCAT EXCHANGE $3,500 $3,500 yearly cost SKIDSTEER/SNOWBLOWER $15,100 $0 TRUCK ACCESSORIES $0 $5,000 Snow plow,mars lights,tool boxes F 150 PICK UPS $0 $34,000 (2 trucks)meter reader/summer help new hire WATER DEPT PICK UP $0 $38,000 New utility truck,give dakota to eng tech 2/28/2003 Page 24 of 34 IP rA PROPOSED PW EQUIPMENT CAPITAL 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET POWER BREAKER $0 $4,000 Skidsteer attachment SKIDSTEER TRAILOR $0 $7,000 Replacement LEAF CHOPPER/VACUUM $0 $35,000 i 21 00 7210 200 RESERVE/FUTURE BUILDING $46,998 $36,500 TOTAL $251,995 $240,000 2/28/2003 Page 25 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 POLICE EQUIPMENT CAPITAL REVENUES POLICE EQUIPMENT CAPITAL PROPOSED ACCT NO. 2002/2003 2003/2004 BUDGET BUDGET CARRY OVER(RESERVE) $11,248 20 00 4425 000 POLICE DEVELOPMENT FEE $40,950 $45,000 20 00 4425 101 SALE OF POLICE SQUADS $1,000 $1,000 20 00 4425 100 K-9 DONATIONS $500 $500 20 00 4425 200 NEW VEHICLES LOAN $94,306 $46,000 20 00 4426 010 IN CAR VIDEO DONATIONS $2,500 $2,000 20 00 4910 000 TRANSFER FROM POLICE $13,850 $50,154 TOTAL $164,354 $144,654 EXPENSES 20 00 9004 000 TRANSFER TO DEBT SERVICE $38,929 $81,993 20 00 7201 000 EQUIPMENT $5,400 $5,950 20 00 7210 000 VEHICLES $94,306 $46,000 20 00 7201 100 SPEED TRAILER $22,190 $0 LETHAL&NON-LETHAL WEAPON: $0 $6,500 moved from police 20 00 7228 000 RESERVE $3,529 $4,211 TOTAL $164,354 $144,654 2/28/2003 Page 26 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 PARKS & RECREATION REVENUES PROPOSED PARKS&RECREATION 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET PARKS REVENUE 79 00 4910 000 TRANS FROM GEN FUND $260,183 $387,980 ILLINOIS FIRST GRANT $100,000 $100,000 Carryover from 02/03 79 00 4854 000 TREE DONATIONS $1,200 $1,200 SUB TOTAL PARKS $361,383 $489,180 RECREATION REVENUE CARRY OVER-SAFETY TOWN $1,400 $4,700 carry over 02/03 81 00 4910 000 TRANS FROM GEN FUND $172,772 $201,844- 81 00 4458 000 RENT/DONATIONS $18,000 $18,000 Beecher building fees 81 00 4414 000 FEES FOR PROGRAMS $62,000 $75,000 81 00 4414 100 CONCESSIONS $2,258 $1,500 81 00 4414 200 BEECHER DEPOSIT INCOME $5,000 $12,000 pass through account 81 00 4415 000 YOUTH SERVICES GRANT $3,750 $2,000 81 00 4855 100 TRIPS-DAY $500 $2,000 81 00 4855 200 YOUTH/SPECIAL EVENTS $8,500 $8,000 81 00 4456 000 VENDING MACHINE INCOME $250 $250 81 00 4464 000 GOLF OUTING REVENUE $15,797 $17,000 81 00 4855 300 DONATIONS $500 $8,000 Sponsorship program 81 00 4889 000 MISC.INCOME $200 $200 81 00 4802 000 INVESTMENT INCOME $1,500 $1,500 81 00 4457 000 RENTAL INCOME $400 $300 81 00 4455 300 FARMERS MARKET $445 $450 81 00 4455 400 SAFETY TOWN BUILDING $3,3001 $1,000 sponsorship of buildings 81 00 4455 301 SKATE PARK $2,394 $2,500 SUB TOTAL RECREATION $298,966 $356,244 TOTAL REVENUE $660,349 $845,424 2/28/2003 Page 27 of 34 DRAFT PROPOSED PARKS&RECREATION 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET EXPENSES PARKS EXPENSES longevity Park maintenance II$750 79 00 5021 000 PARKS SALARIES $127,220 $165,120 Additional FT 40 hrs x 52 wks$17.00/hr longevity Park Foreman$1,000 79 00 5021 100 EXEC DIRECTOR $16,962 $32,341 79 00 5032 000 OVERTIME $15,700 $19,642 2%inc plus 2 addit staff at 200 OT each 79 00 521 000 PART TIME SALARIES $15,000 $28,950 Additional PT30 hrs x 30 wks$15.50/hr 79 00 5051 000 SOCIAL SECURITY TAX $10,500 $18,823 New staff impact 79 00 5052 000 CITY SHARE- IMRF $7,500 $20,104 New staff impact 79 00 7010 000 PARK OFFICE SUPPLY $500 $500 79 00 6040 000 PARK CONTRACTURAL $7,500 $7,500 79 00 6016 100 MAINT-EQUIPMENT $4,000 $4,500 79 00 6016 000 MAINT-PARKS $15,000 $17,000 79 00 6066 000 RENTAL-EQUIPMENT $500 $1,000 _ I 79 00 7012 000 OPERATING SUPPLIES $5,000 $15,000 Impact of ballfield maintenance 79 00 7030 000 HAND TOOLS $500 $1,250 includes replacement of existing 79 00 7050 000 FLOWERS/TREES $3,200 $3,500 79 00 7055 000 CHRISTMAS DECOR $3,500 $4,000 79 00 7056 000 PUBLIC DECOR $1,000 $1,000 79 00 7202 000 OFFICE EQUIPMENT $1,600 $1,600 79 00 7203 000 CONTINUING EDUCATION $1,000 $1,000 79 00 6052 000 PROF GROWTH/SUBSCRIPT $300 $300 79 00 7032 000 WEARING APPAREL $4,500 $4,500 79 00 7020 000 GASOLINE $3,000 $3,000 79 00 6075 100 CELL PHONE $3,500 $3,750 ILLINOIS FIRST GRANT $100,000 $125,000 MASTER PLAN $9,250 $9,500 CONTINGENCY $1,351 $0 79 00 6048 000 TRAVEL EXPENSES $300 $300 SUB TOTAL PARKS $358,383 $489,180 2/28/2003 Page 28 of 34 DRAFT PROPOSED PARKS&RECREATION 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET RECREATION EXPENSES _ 81 00 5020 400 SUPERINTENDENT OF RECS $47,271 $48,235 longevity$750 81 00 5020 500 SECRETARY FULL TIME $26,917 $30,681 81 00 5020 505 PROGRAM SUPERVISOR $22,240 $35,370 81 00 5020 600 EXEC. DIRECTOR $16,962 $32,341 81 00 5021 400 RECORDING SECRETARY $1,440 $1,400 81 00 5021 500 CUSTODIAL SALARY $16,560 $18,104 81 00 5051 000 SOCIAL SECURITY TAX $10,200 $12,709 81 00 5052 000 CITY SHARE - IMRF $5,800 $15,254 81 00 6066 300 RECREATION RESEARCH $4,000 $6,000 Future Development projects 81 00 6066 400 SCHOOL FAC USAGE PYMT $5,000 $5,000 81 00 6083 000 PORTABLE TOILETS $4,200 $4,500 81 00 6016 100 MAINT-OFFICE EQUIP $2,000 $2,000 81 00 5020 200 INSTRUCTOR SAUCONTR $24,000 $25,000 81 00 6045 000 DUES $600 $2,000 Includes Board Members 81 00 6052 000 PROF GROWTH/SUBSCRIP $2,000 $3,000 increase due to additional staff 81 00 6048 000 TRAVEL EXPENSES $900 $1,800 81 00 6048-100 MILEAGE F $250 $250 81 00 6015 100 MAINTENANCE SUPPLIES $6,000 $6,500 81 00 6017 000 MAINT. REC VEHICLE $400 $1,000 81 00 6050 000 PUBLISHING/ADVERTISE $8,000 $10,200 81 00 6066 200 RENTAL-BUILDINGS $3,000 $3,000 81 00 6066 300 COMMUNITY SURVEY $6,744 $0- 81 00 6067 000 YOUTH SERVICES GRANT $3,000 $2,000 81 00 6067 100 BOOKS/PUBLICATIONS $500 $500 81 00 6068 000 BEECHER DEPOSIT REFUNDS $5,000 $12,000 81 00 6069 000 GOLF OUTING EXPENSES $11,315 $13,000 81 00 6070 000 POSTAGE/SHIPPING $5,000 $5,000 81 00 6075 000 TELEPHONE/INTERNET $2,200 $2,200 2/28/2003 Page 29 of 34 DRAFT PROPOSED PARKS&RECREATION 2002/2003 2003/2004 ACCT NO. BUDGET BUDGET 81 00 6075 100 CELLULAR TELEPHONE $3,640 $3,900 81 00 7010 000 OFFICE SUPPLIES $6,000 $6,000 81 00 7010 100 RECREATION SUPPLIES $3,000 $4,000 RECREATION EQUIPMENT $2,000 Score clock 81 00 7014 000 PROGRAM SUPPLIES $15,000 $16,000 81 00 6066 100 TOURNAMENT FEES $500 $800 81 00 6083 100 SKATE PARK EXPENSES $597 $400 81 00 6083 200 SKATE PARK PAYROLL $6,782 $7,000 81 00 7016 000 YOUTH/SPECIAL EVENTS $7,000 $7,000 81 00 7020 000 GASOLINE $600 $800 81 00 7091 000 DAY TRIP EXPENSES $500 $1,500 81 00 8010 000 CONTINGENCY $8,917 $0 81 00 7230 600 SAFETY TWN BLDG PROJ. $1,400 $0 Budgeted under Illinois First project 81 00 6070 100 CONCESSIONS $2,531 $800 SCHOLARSHIPS/PROG REFUNDS $2,000 81 00 7230 300 REC SOFTWARE/MEM UPGRADE ;1,000 $5,000 SUB TOTAL RECREATION $298,966 $356,244 TOTAL EXPENSES $657,349 $845,424 2/28/2003 Page 30 of 34 DRAFT UNITED CITY OF YORKVILLE BUDGET 2003-2004 PARK & RECREATION EQUIPMENT CAPITAL REVENUES PARK&RECREATION CAPITAL PROPOSED ACCT NO. 2002/2003 2003/2004 BUDGET BUDGET CARRY OVER $18,752 22 00 4910 000 TRANSFER FROM GENERAL FUND $3,000 $60,316 22 00 4902 000 TRNSFER FROM LAND-CASH $14,220 $27,534 TOTAL $35,972 $87,850 EXPENSES 22 00 7211 300 DUMP TRUCK $5,567 $38,000 Pick up Truck 1989 $0 $28,000 Replacement Soccer Goals 12'Replacement 3 set $0 $3,800 Replacement Soccer Goals 9'replacements 3set $0 $3,600 Replacement Computer workstation&monitor $0 $3,000 Replacement Town Square Drinking fountain $0 $2,000 Replacement/currently not ADA Player Benches $0 $3,000 Replacement Riverfront Playground Backhoe Digger $0 $450 Replacement Playground replacements/repairs $0 $3,000 Sign Replacements $0 $3,000 22 00 7228 000 RESERVE-DUMP TRUCK $30 405 $0 TOTAL $35,972 $87,850 2/28/2003 Page 31 of 34 DRAFT LIBRARY BUDGET FN 2003-2004 REVENUES LIBRARY LIBRARY 2002 2003 2003 2004 ACCT NO. BUDGET BUDGET 82 00 4002 000 REAL ESTATE TAXES $216,645 $257,127 82 00 4604 000 PERSONAL PROPERTY TAX $2,000 $2,200 82 00 4506 000 LIBRARY FINES $2,000 $2,000 82 00 4829 000 SALE OF BOOKS $500 $500 82 00 4843 000 LIBRARY PER CAPITA GRANT $7,000 $7,700 82 00 4458 000 LIBRARY SUBSCRIPTION CARDS $5,000 $6,000 82 00 4457 000 RENTAL INCOME $1,000 $1,000 82 00 4459 000 COPY INCOME $900 $900 82 00 4802 000 INVESTMENT $1,500 $1,500 TOTAL REVENUE $236,545 $278,927 BEGINNING BALANCE $29,386 $23,600 TOTAL WITH BEGINNING BALANCE $265,931 $302,527 EXPENSES 82 00 5020 000 EMPLOYEE SALARIES $135,000 $165,000 82 00 5052 000 IMRF $4,300 $7,500 82 00 5051 000 SOCIAL SECURITY $10,125 $12,311 82 00 5061 000 GROUP HEALTH INSURANCE $14,142 $25,000 82 00 5062 000 GROUP LIFE INSURANCE $100 $1,500 82 00 5064 000 VISION & DENTAL ASSISTANCE $2,200 $3,800 82 00 6016 100 MAINTENANCE - OFFICE EQUIPMENT $3,000 $3,000 82 00 6036 000 MAINTENANCE - BLDG $4,000 $4,000 82 00 6048 000 MILEAGE LIBRARY BUSINESS $500 $500 82 00 6047 000 TRAINING & CONFERENCES $500 $500 82 00 6049 100 PUBLIC RELATIONS $600 $600 82 00 6050 000 PUBLISHING/ADVERTISING $300 $300 82 00 6052 000 SUBSCRIPTIONS $2,300 $2,300 82 00 6070 000 POSTAGE/SHIPPING $900 $900 82 00 6075 000 TELEPHONE $1,700 $1,700 82 00 6078 000 ELECTRICITY $2,500 $2,500 82 00 7011 000 LIBRARY SUPPLIES $5,500 $5,500 82 00 7013 000 CUSTODIAL SUPPLIES $3,500 $3,500 82 00 7017 000 LIBRARY PROGRAMMING $6,500 $6,500 82 00 7019 000 LIBRARY BOARD EXPENSES $250 $250 82 00 7036 100 BOOKS -ADULT $9,000 $8,750 82 00 7036 200 BOOKS -JUVENILE $8,500 $8,750 82 00 7036 300 BOOKS -AUDIO $3,500 $3,750 82 00 7036 400 BOOKS - REFERENCE $8,000 $8,250 82 00 7204 000 COMPUTERS & SOFTWARE $3,000 $0 2/28/2003 Page 32 of 34 DRAFT ACCTLIBRARY NO. LIBRARY 2002 2003BUDGET 2003BUDGET 2004 United City of Yorkville 82 00 6079 000 AUTOMATION $17,000 $18,000 82 00 6010 000 ATTORNEY $1,500 $1,500 Ordinance No. 82 00 6005 000 BONDING $1,400 $1,400 82 00 6037 000 EMPLOYEE RECOGNITION $1,000 $1,000 82 00 6072 000 VIDEOS $1,000 $1,000 82 00 6073 000 ALARM MONITORING $800 $800 SOIL EROSION AND SEDIMENT CONTROL ORDINANCE FOR 82 00 6074 000 COPIER MAINT - RENTAL $2,000 $2,000 UNITED CITY OF YORKVILLE, ILLINOIS 82 00 8010 000 CONTINGENCY $2,314 $166 82 00 8015 000 BUILDING EXPANSION $9,000 I0 TOTAL EXPENDITURES $265,931 $302,527 ADOPTED BY THE MAYOR AND CITY COUNCIL SPECIAL FUNDS OF THE UNITED CITY OF YORKVILLE REVENUE THIS DAY OF , 2003. 82 00 4845 000 DEV FEE'S BUILDING $15,000 $17,000 82 00 4803 000 INTEREST INCOME - BLDG t0 $1,250 TOTAL REVENUE $15,000 $18,250 PUBLISHED IN PAMPHLET FORM BY THE AUTHORITY OF THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, REVENUE KENDALL COUNTY, ILLINOIS 82 00 4455 000 DEV FEE'S BOOKS $15,000 $17,000 82 00 4459 000 MEMORIALS $1,000 $1,000 THIS DAY OF , 2003 TOTAL REVENUE $16,000 $18,000 EXPENSES 82 00 7036 500 BOOKS - DEV FEE'S $15,000 $17,000 82 00 7036 600 MEMORIALS/GIFTS $1,000 $1,000 82 00 7036 700 BLDG - DEV FEES $15000 $18,250 TOTAL EXPENSES $31,000 $36,250 DRAFT REVISED: 2/24/03 2/28/2003 Page 33 of 34 DRAFT ORDINANCE NO. SOIL EROSION AND SEDIMENTATION CONTROL ORDINANCE FOR UNITED CITY OF YORKVILLE, ILLINOIS BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS AS FOLLOWS: TABLE OF CONTENTS Page 100.0 Findings and Purpose 2 101.0 Findings 2 102.0 Purpose 2 200.0 Definitions 2 300.0 General Principles 5 400.0 Site Development Permit 6 401.0 Permit Required 6 402.0 Exceptions 6 403.0 Application for Permit 7 404.0 Submissions 7 405.0 Bonds 8 406.0 Review and Approval 8 407.0 Expiration of Permit 9 408.0 Appeals 9 409.0 Retention of Plans 10 500.0 Design and Operation Standards and Requirements 10 501.0 Applicability 10 502.0 Responsibility 10 503.0 Site Design Requirements 10 504.0 Handbooks Adopted by Reference 12 505.0 Maintenance of Control Measures 12 506.0 Inspection 12 507.0 Special Precautions 13 508.0 Amendment of Plans 13 600.0 Enforcement 13 601.0 Appeals 13 602.0 Conferences 14 603.0 Fees 14 604.0 Violations and Penalties 14 605.0 Separability 14 700.0 Effective Date 14 Page 2 of 15 100.0 Findings and Purpose 101.0 Findings: The City Council of the City hereby finds that: 101.1 Excessive quantities of soil may erode from areas undergoing development for certain non-agricultural uses including but not limited to the construction of dwelling units,commercial buildings and industrial plants, the building of roads and highways,the modification of stream channels and drainage ways, and the creation of recreational facilities; 101.2 The washing,blowing,and falling of eroded soil across and upon roadways endangers the health and safety of users thereof, by decreasing vision and reducing traction of road vehicles; 101.3 Soil erosion necessitates the costly repairing of gulleys,washed-out fills, and embankments; 101.4 Sediment from soil erosion tends to clog sewers and ditches and to pollute and silt rivers, streams, lakes, wetlands, and reservoirs; 101.5 Sediment limits the use of water and waterways for most beneficial purposes,promotes the growth of undesirable aquatic weeds,destroys fish and other desirable aquatic life,and is costly and difficult to remove; and 101.6 Sediment reduces the channel capacity of waterways and the storage capacity of floodplains and natural depressions, resulting in increased chances of flooding at risk to public health and safety. 102.0 Purpose: The City Council therefore declares that the purpose of this ordinance is to safeguard persons, protect property, prevent damage to the environment, and promote the public welfare by guiding, regulating and controlling the design,construction, use and maintenance of any development or other activity that disturbs or breaks the topsoil or otherwise results in the movement of earth on land situated in the City. It is the intention of this ordinance that the delivery of sediment from sites affected by land disturbing activities be limited, as closely as practicable,to that which would have occurred if the land had been left in its natural undisturbed state. 200.0 Definitions For the purposes of this Ordinance certain terms used herein are defined as set forth below: 200.1 BUILDING PERMIT: A permit issued by the City for the construction, erection or alteration of a structure or building. 200.2 CERTIFY OR CERTIFICATION: Formally attesting that the specific inspections and tests where required have been performed,and that such tests comply with the applicable requirements of this Ordinance. Page 3 of 15 200.3 CLEARING: Any activity that removes vegetative ground cover. 200.4 CUBIC YARDS: The amount of material in excavation and/or fill measured by the method of"average end areas." 200.5 EXCAVATION: Any act by which organic matter, earth,sand, gravel, rock or any other similar, material is cut into,dug,quarried,uncovered,removed,displaced,relocated or bulldozed and shall include the conditions resulting therefrom. 200.6 EXISTING GRADE: The vertical location of the existing ground surface prior to excavation or filling. 200.7 FILL: Any act by which, earth, sand, gravel, rock or any other material is deposited, placed, replaced, pushed, dumped, pulled, transported or moved by man to a new location and shall include the conditions resulting therefrom. 200.8 FINAL GRADE: The vertical location of the ground or pavement surface after the grading work is completed in accordance with the site development plan. 200.9 GRADING: Excavation or fill or any combination thereof and shall include the conditions resulting from excavation or fill. 200.10 NATURAL DRAINAGE: Channels formed in the existing surface topography of the earth prior to changes made by unnatural causes. 200.11 PARCEL: All contiguous land in one ownership. 200.12 PERMITTEE: Any person to whom a site development permit is issued.This person may also be referred to as the applicant. 200.13 PERSON: Any individual, firm or corporation, public or private,the State of Illinois and its agencies or political subdivisions, and the United States, of America, its agencies and instrumentalities, and any Page 4 of 15 agent,servant, officer or employee of any of the foregoing. 200.14 REMOVAL: Cutting vegetation to the ground or stumps,complete extraction,or killing by spraying. 200.15 SITE: A lot or parcel of land, or a contiguous combination thereof,where grading work is performed as a single unified operation. 200.16 SITE DEVELOPMENT: Altering terrain and/or vegetation and constructing improvements. 200.17 SITE DEVELOPMENT PERMIT: A permit issued by the City for the construction or alteration of ground improvements and structures for the control of erosion, runoff and grading. 200.18 STREAM: Any river, creek, brook, branch, flowage, ravine, or natural or man-made drainage way which has a definite bed and banks or shoreline,in or into which surface or groundwater flows,either perennially or intermittently. 200.19 STRIPPING: Any activity that removes the vegetative surface cover including tree removal,clearing,and storage or removal of topsoil. 200.20 VACANT LAND: Land on which there are no structures or only structures that are secondary to the use or maintenance of the land itself. 200.21 CITY: The United City of Yorkville, Kendall County, Illinois. 200.22 WETLANDS: Areas that are inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. 300.0 General Principles Page 5 of 15 It is the objective of this ordinance to control soil erosion and sedimentation caused by development activities, including clearing, grading, stripping, excavating, and filling of land, in the city. Measures taken to control soil erosion and offsite sediment runoff should be adequate to assure that sediment is not transported from the site by a storm event of ten-year frequency or less.The following principles shall apply to all development activities within the city and to the preparation of the submissions required under Section 400.0 of this ordinance: 300.1 Development should be related to the topography and soils of the site so as to create the least potential for erosion.Areas of steep slopes where high cuts and fills may be required should be avoided wherever possible, and natural contours should be followed as closely as possible. 300.2 Natural vegetation should be retained and protected wherever possible. Areas immediately adjacent to natural watercourses, lakes, ponds, and wetlands should be left undisturbed wherever possible. Temporary crossings of watercourses,when permitted, must include appropriate stabilization measures. 300.3 Special precautions should be taken to prevent damages resultant from any necessary development activity within or adjacent to any stream, lake, pond,or wetland. Preventative measures should reflect the sensitivity of these areas to erosion and sedimentation. 300.4 The smallest practical area of land should be exposed for the shortest practical time during development. 300.5 Sediment basins or traps,filter barriers,diversions,and any other appropriate sediment or runoff control measures should be installed prior to site clearing and grading and maintained to remove sediment from run-off waters from land undergoing development. 300.6 The selection of erosion and sedimentation control measures should be based on assessment of the probable frequency of climatic and other events likely to contribute to erosion,and on evaluation of the risks, costs, and benefits involved. 300.7 In the design of erosion control facilities and practices, aesthetics and the requirements of continuing maintenance should be considered. 300.8 Provision should be made to accommodate the increased run-off caused by changed soil and surface conditions during and after development.Drainage ways should be designed so that their final gradients and the resultant velocities and rates of discharge will not create additional erosion onsite or downstream. 300.9 Permanent vegetation and structures should be installed and functional as soon as practical during development. 300.10 Those areas being converted from agricultural purposes to other land uses should be vegetated with an appropriate protective cover prior to development. 300.11 All waste generated as a result of site development activity should be properly disposed of and prevented from being carried off the site by either wind or water. 300.12 All construction sites should provide measures to prevent sediment from being tracked onto public or private roadways. Page 6 of 15 400.0 Site Development Permit 401.0 Permit Required: Except as otherwise provided in this ordinance, no person shall commence or perform any clearing, grading, stripping, excavating,or filling of land that meets the following provisions without having first obtained a site development permit from the City: 401.1 Any land disturbing activity(i.e.,clearing,grading,stripping, excavation,fill,or any combination thereof) that will affect an area in excess of OW 10,000 square feet; 401.2 Any land disturbing activity that will affect an area in excess of 500 square feet if the activity is within 25 feet of a lake, pond,stream, or wetland; or 401.3 Excavation,fill, or any combination thereof that will exceed 100 cubic yards. 402.0 Exceptions: A permit shall not be required for any of the following provided that the person responsible for any such development shall implement necessary soil erosion and sediment control measures to satisfy the principles set forth in Section 300.0 of this Ordinance: 402.1 Excavation below final grade for the basement and footings of a single-family residence a or appurtenant structures on a site in excess of two acres for which a building permit has been issued by the City; 402.2 Agricultural use of land, including the implementation of conservation measures included in a farm conservation plan approved by the Soil and Water Conservation District,and including the construction of agricultural structures; or 402.3 Installation, renovation, or replacement of a septic system to serve an existing dwelling or structure. 403.0 Application for Permit: Application for a site development permit shall be made by the owner of the property or his authorized agent to the (permitting authority) on a form furnished for that purpose. Each application shall bear the name(s) and address (es) of the owner or developer of the site and of any consulting firm retained by the applicant together with the name of the applicant's principal contact at such firm, and shall be accompanied by a filing an application fee of$100.00. Each application shall include certification that any land clearing, construction,or development involving the movement of earth shall be in accordance with the plans approved upon issuance of the permit. 403.1 Submissions: Each application for a site development permit shall be accompanied by the following information: 404.1 A vicinity map in sufficient detail to enable easy location in the field of the site for which the permit is sought, and including the boundary line and approximate acreage of the site, existing zoning, and a legend and scale. Page 7 of 15 404.2 A development plan of the site showing: a. Existing topography of the site and adjacent land within approximately 100 feet of the boundaries, drawn at no greater than one-foot contour intervals and clearly portraying the conformation and drainage pattern of the area; b. The location of existing buildings, structures, utilities, streams, lakes, floodplains, wetlands and depressions, drainage facilities, vegetative cover, paved areas, and other significant natural or man-made features on the site and adjacent land within 100 feet of the boundary; c. A general description of the predominant soil types on the site,their location, and their limitations for the proposed use; and d. Proposed use of the site, including present development and planned utilization;areas of clearing, stripping,grading, excavation, and filling; proposed contours,finished grades, and street profiles; provisions for storm drainage, including storm sewers,swales, detention basins and any other measures to control the rate of runoff,with a drainage area map, indications of flow directions, and computations; kinds and locations of utilities; and areas and acreages proposed to be paved, covered, sodded,seeded,vegetatively stabilized, or left undisturbed. 404.3 An erosion and sediment control plan showing all measures necessary to meet the objectives of this ordinance throughout all phases of construction and permanently after completion of development of the site, including: a. Location and description, including standard details, of all sediment control measures and design specifics of sediment basins and traps, including outlet details; b. Location and description of all soil stabilization and erosion control measures, including seeding mixtures and rates,types of sod, method of seedbed preparation, expected seeding dates,type and rate of lime and fertilizer application,kind and quantity of mulching for both temporary and permanent vegetative control measures, and types of non-vegetative stabilization measures; c. Location and description of all runoff control measures,including diversions,waterways,and outlets; d. Location and description of methods to prevent tracking of sediment offsite, including construction entrance details, as appropriate; e. Description of dust and traffic control measures; f. Locations of stockpiles and description of stabilization methods; g. Description of off-site fill or borrow volumes, locations, and methods of stabilization; h. Provisions for maintenance of control measures, including type and frequency of maintenance, easements, and estimates of the cost of maintenance; and i. Identification (name, address, and telephone) of the person(s) or entity which will have legal responsibility for maintenance of erosion control structures and measures during development and after development is completed. Page 8 of 15 404.4 The erosion and sediment control plan shall also show proposed phasing of development of the site, including stripping and clearing, rough grading,construction,final grading,and landscaping.Phasing should identify the expected date on which clearing will begin,the estimated duration of exposure of cleared areas, and the sequence of installation of temporary sediment control measures (including perimeter controls),clearing and grading,installation of temporary soil stabilization measures, installation of storm drainage,paving of streets and parking areas,final grading and the establishment of permanent vegetative cover,and the removal of temporary measures.It shall be the responsibility of the applicant to notify the city engineer of any significant changes that may occur in the site development schedule after the initial erosion and sediment control plan has been approved. These submissions shall be prepared in accordance with the requirements of this ordinance and the standards and requirements contained in "Standards and Specifications for Soil Erosion and Sediment Control" (the Yellow Book) published by the Illinois Environmental Protection Agency and the"Illinois Procedures and Standards for Urban Soil Erosion and Sedimentation Control" (the Green Book) prepared by the Northeastern Illinois Soil Erosion and Sedimentation Control Steering Committee and adopted by the Kendall County Soil and Water Conservation District, which standards and requirements are hereby incorporated into this ordinance by reference. The city engineer may waive specific requirements for the content of submissions upon finding hat the information submitted is sufficient to show that the work will comply with the objectives and principles of this ordinance. 405.0 Bonds: The applicant is required to file with the City a faithful performance bond or bonds, letter of credit, or other improvement security satisfactory to the city attorney in an amount deemed sufficient by the city engineer to cover all costs of improvements, landscaping, maintenance of improvements and landscaping, and soil erosion and sediment control measures for such period as specified by the City, and engineering and inspection costs to cover the cost of failure or repair of improvements installed on the site. 406.0 Review and Approval: Each application for a site development permit shall be reviewed and acted upon according to the following procedures. 406.1 The City engineer will review each application for a site development permit to determine its conformance with the provisions of this ordinance.The City engineer may also refer any application to the Kendall County Soil and Water Conservation District and/or any other local government or public agency within whose jurisdiction the site is located for review and comment.Within thirty(30)days after receiving an application,the City Engineer shall in writing: a. Approve the permit application if it is found to be in conformance with the provisions of this ordinance,and issue the permit; b. Approve the permit application subject to such reasonable conditions as may be necessary to secure substantially the objectives of this ordinance, and issue the permit subject to these conditions;or c. Disapprove the permit application,indicating the deficiencies and the procedure for submitting a revised application and/or submission. 406.2 No site development permit shall be issued for an intended development site unless: a. The development, including but not limited to,subdivisions and planned unit development, has been approved by the City where applicable; Page 9 of 15 b. Such permit is accompanied by or combined with a valid building permit issued by the City if required or applicable; c. The proposed earth moving is coordinated with any overall development program previously approved by the City for the area in which the site is situated; and d. All relevant federal and state permits (i.e., for floodplains and wetlands) have been received for the portion of the site subject to soil disturbance. 406.3 Failure of the city engineer to act on an original or revised application within thirty(30) days of receipt shall authorize the applicant to proceed in accordance with the plans as filed unless such time is extended by agreement between the (permitting authority) and the applicant. Pending preparation and approval of a revised plan, development activities shall be allowed to proceed in accordance with conditions established by the city engineer. 407.0 Expiration of Permit: Every site development permit shall expire and become null and void if the work authorized by such permit has not been commenced within one hundred and eighty(180)days, or is not completed by a date which shall be specified in the permit; except that the city engineer may,if the permittee presents satisfactory evidence that unusual difficulties have prevented work being commenced or completed within the specified time limits, grant a reasonable extension of time if written application is made before the expiration date of the permit. The city engineer may require modification of the erosion control plan to prevent any increase in erosion or offsite sediment runoff resulting from any extension. 408.0 Appeals: Any applicant may appeal any decision of the city engineer to the City Council, provided that no such appeal shall be considered until and unless the applicant has requested a conference with the city engineer(not a subordinate of the city engineer)and either the conference has been held or the city engineer has not scheduled a conference. 409.0 Retention of Plans: Plans,specifications, and reports for all site developments shall be retained in original form or on microfilm by the City. 500.0 Design and Operation Standards and Requirements 501.0 Applicability: All clearing, grading,stripping, excavating, and filling which is subject to the permit requirements of this ordinance shall be subject to the applicable standards and requirements set forth in this Section 500.0. 502.0 Responsibility: The permittee shall not be relieved of responsibility for damage to persons or property otherwise imposed by law, and the City or its officers or agents will not be made liable for such damage, by(1) the issuance of a permit under this ordinance, (2)compliance with the provisions of that permit or with conditions attached to it by the city engineer, (3) failure of City officials to observe or recognize hazardous or unsightly conditions, (4) failure of City officials to recommend denial of or to deny a permit, or(5) exemptions from the permit requirements of this ordinance. Page 10 of 15 503.0 Site Design Requirements 503.1 On-site sediment control measures, as specified by the following criteria,shall be constructed and functional prior to initiating clearing,grading,stripping,excavating or fill activities on the site: a. For disturbed areas draining less than 1 acre, filter barriers (including filter fences, straw bales, or equivalent control measures) shall be constructed to control all offsite runoff as specified in referenced handbooks. Vegetated filter strips,with a minimum width of 25 feet, may be used as an alternative only where runoff in sheet flow is expected; b. For disturbed areas draining more than 1 but less than 5 acres,a sediment trap or equivalent control measure shall be constructed at the downslope point of the disturbed area; c. For disturbed areas draining more than 5 acres,a sediment basin or equivalent control measure shall be constructed at the downslope point of the disturbed area; d. Sediment basins and sediment traps designs shall provide for both detention storage and sediment storage.The detention storage shall be composed of equal volumes of"wet"detention storage and "dry"detention storage and each shall be sized for the 2-year,24-hour runoff from the site under maximum runoff conditions during construction. The release rate of the basin shall be that rate required to achieve minimum detention times of at least 10 hours.The elevation of the outlet structure shall be placed such that it only drains the dry detention storage; and e. The sediment storage shall be sized to store the estimated sediment load generated from the site over the duration of the construction period with a minimum storage equivalent to the volume of sediment generated in one year. For construction periods exceeding 1 year,the 1-year sediment load and a sediment removal schedule may be substituted. 503.2 Stormwater conveyance channels, including ditches, swales, and diversions, and the outlets of all channels and pipes shall be designed and constructed to withstand the expected flow velocity from the 10-year frequency storm without erosion. All constructed or modified channels shall be stabilized within 48 hours, consistent with the following standards: a. For grades up to 4 percent, seeding in combination with mulch, erosion blanket, or an equivalent control measure shall be applied. Sod or erosion blanket or mat shall be applied to the bottom of the channel. b. For grades of 4 to 8 percent, sod or an equivalent control measure shall be applied in the channel. c. For grades greater than 8 percent, rock, riprap, or an equivalent control measure shall be applied, or the grade shall be effectively reduced using drop structures. 503.3 Disturbed areas shall be stabilized with temporary or permanent measures within 7 calendar days following the end of active disturbance, or redisturbance,consistent with the following criteria: a. Appropriate temporary or permanent stabilization measures shall include seeding, mulching, sodding, and/or non-vegetative measures, and b. Areas having slopes greater than 12 percent shall be stabilized with sod, mat or blanket in combination with seeding, or equivalent. 503.4 Land disturbance activities in stream channels shall be avoided,where possible.If disturbance activities are unavoidable,the following requirements shall be met: Page 11 of 15 a. Construction vehicles shall be kept out of the stream channel to the maximum extent practicable. Where construction crossings are necessary,temporary crossings shall be constructed of non-erosive material, such as riprap or gravel; b. The time and area of disturbance of stream channels shall be kept to a minimum. The stream channel, including bed and banks, shall be restabilized within 48 hours after channel disturbance is completed, interrupted, or stopped; and c. Whenever channel relocation is necessary,the new channel shall be constructed in the dry and fully stabilized before flow is diverted. 503.5 Storm sewer inlets and culverts shall be protected by sediment traps or filter barriers meeting accepted design standards and specifications. 503.6 Soil storage piles containing more than 10 cubic yards of material shall not be located with a down- slope drainage length of less than 25 feet to a roadway or drainage channel. Filter barriers,including straw bales, filter fence, or equivalent, shall be installed immediately on the downslope side of the piles. 503.7 If de-watering devices are used, discharge locations shall be protected from erosion. All pumped discharges shall be routed through appropriately designed sediment traps, basins, or equivalent. 503.8 Each site shall have graveled (or equivalent) entrance roads, access drives, and parking areas of sufficient length and width to prevent sediment from being tracked onto public or private roadways. Any sediment reaching a public or private road shall be removed by shoveling or street cleaning (not flushing) before the end of each workday and transported to a controlled sediment disposal area. 503.9 All temporary and permanent erosion and sediment control practices must be maintained and repaired as needed to assure effective performance of their intended function. 503.10 All temporary erosion and sediment control measures shall be disposed of within 30 days after final site stabilization is achieved with permanent soil stabilization measures. Trapped sediment and other disturbed soils resulting from the disposition of temporary measures should be permanently stabilized to prevent further erosion and sedimentation. 504.0 Handbooks Adopted by Reference: The standards and specifications contained in "Standards and Specifications for Soil Erosion and Sediment Control" (the Yellow Book) and the"Illinois Procedures and Standards for Urban Soil Erosion and Sedimentation Control" (the Green Book) cited in Section 400.0, are hereby incorporated into this Section 500.0 and made a part hereof by reference for the purpose of delineating procedures and methods of operation under site development and erosion and sedimentation control plans approved under Section 400.0. In the event of conflict between provisions of said manuals and of this ordinance, the ordinance shall govern. 505.0 Maintenance of Control Measures: All soil erosion and sediment control measures necessary to meet the requirements of this ordinance shall be maintained periodically by the applicant or subsequent landowner during the period of land disturbance and development of the site in a satisfactory manner to ensure adequate performance. Page 12 of 15 506.0 Inspection: The (permitting authority) shall make inspections as hereinafter required and shall either approve that portion of the work completed or shall notify the permittee wherein the work fails to comply with the site development or erosion and sedimentation control plan as approved. Plans for grading, stripping, excavating, and filling work bearing the stamp of approval of the (permitting authority) shall be maintained at the site during progress of the work. In order to obtain inspections and to ensure compliance with the approved erosion and sediment control plan,the grading or building permit, and this Ordinance,the permittee shall notify the (permitting authority)within two (2)working days of the completion of the construction stages specified below: 1. Upon completion of installation of sediment and runoff control measures(including perimeter controls and diversions), prior to proceeding with any other earth disturbance or grading, 2. After stripping and clearing, 3. After rough grading, 4. After final grading, 5. After seeding and landscaping deadlines, and 6. After final stabilization and landscaping, prior to removal of sediment controls. If stripping, clearing, grading and/or landscaping are to be done in phases or areas,the permittee shall give notice and request inspection at the completion of each of the above work stages in each phase or area. If an inspection is not made and notification of the results given within five working days after notice is received by the City from the permittee,the permittee may continue work at his/her own risk, without presuming acceptance by the (village). Notification of the results of the inspection shall be given in writing at the site. 507.0 Special Precautions: 507.1 If at any stage of the grading of any development site the (permitting authority)determines by inspection that the nature of the site is such that further work authorized by an existing permit is likely to imperil any property,public way,stream, lake,wetland,or drainage structure,the (permitting authority) may require, as a condition of allowing the work to be done,that such reasonable special precautions to be taken as is considered advisable to avoid the likelihood of such peril. "Special precautions" may include, but shall not be limited to, a more level exposed slope, construction of additional drainage facilities, berms,terracing, compaction, or cribbing, installation of plant materials for erosion control, and recommendations of a registered soils engineer and/or engineering geologist which may be made requirements for further work. 507.2 Where it appears that storm damage may result because the grading on any development site is not complete,work may be stopped and the permittee required to install temporary structures or take such other measures as may be required to protect adjoining property or the public safety. On large developments or where unusual site conditions prevail,the(permitting authority)may specify the time of starting grading and time of completion or may require that the operations be conducted in specific stages so as to insure completion of protective measures or devices prior to the advent of seasonal rains. 508.0 Amendment of Plans: Major amendments of the site development or erosion and sedimentation control plans shall be submitted to the city engineer and shall be processed and approved or disapproved in the same manner as the original plans. Field modifications of a minor nature may be authorized by the city Page 13 of 15 engineer by written authorization to the permittee. 600.0 Enforcement The administration and enforcement of this ordinance shall be the responsibility of the United City of Yorkville or their authorized representative. 601.0 Appeals: Any applicant may appeal any decision of the city engineer to the City Council, provided that no such appeal shall be considered until and unless the applicant has requested a conference with the city engineer(not a subordinate of the city engineer) and either the conference has been held or the city engineer has not scheduled a conference. 602.0 Conferences: At any time an applicant may ask for a conference with the city engineer concerning any application under this ordinance, and the city engineer will meet with the applicant to discuss the matter. If an applicant has been dealing with any person working under the supervision of the city engineer, at the applicant's request the city engineer(and not a subordinate)will hold a conference with the applicant. 603.0 Fees: Engineering review, legal,and construction observation fees are the responsibility of the applicant. 44,49Q An Application fee of$100.00 is required, as is a cash deposit in the amount of$1000.00 prior to the initiation of review, and will be subject to adjustment after the initial review based upon actual consultant and staff review costs incurred by the City. 604.0 Violations and Penalties: No person shall construct, enlarge, alter, repair, or maintain any grading, excavation or fill, or cause the same to be done, contrary to or in violation of any terms of this ordinance.Any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor, and each day during which any violation of any of the provisions of this ordinance is committed,continued, or permitted shall constitute a separate offense. Upon conviction of any such violation,such person, partnership, or corporation shall be punished by a fine of not more than ($500)for each offense. In addition to any other penalty authorized by this section, any person,partnership, or corporation convicted of violating any of the provisions of this ordinance shall be required to restore the site to the condition existing prior to commission of the violation, or to bear the expense of such restoration. 605.0 Separability: The provisions and sections of this ordinance shall be deemed to be separable, and the invalidity of any portion of this ordinance shall not affect the validity of the remainder. 700.0 Effective Date This ordinance shall be in full force and effect from and after its passage and approval and publication, as required by law. Page 14 of 15 MIKE ANDERSON JOSEPH BESCO VALERIE BURD PAUL JAMES LARRY KOT MARTY MUNNS ROSE SPEARS RICHARD STICKA Passed by the City Council of the United City of Yorkville, Illinois this day of , 2003. Attest: City Clerk APPROVED by me this day of , 2003. Mayor ATTESTED and FILED in my office this day of ,2003. City Clerk Page 15 of 15 ORDINANCE SOIL EROSION&SEDIMENTATION CONTROL ORDINANCE UNITED CITY OF YORKVILLE SITE DEVELOPMENT PERMIT APPLICATION United City of Yorkville OFFICE USE ONLY 800 Game Farm Road Date Received: Yorkville,Illinois 60560 EEI Concurrence: Approved By: Date Approved: Permit Number: INDICATE TYPE OF St'11,IMPROVEMENT: Subdivision Fill&Grading Pond Dredging Other: ,Being duly sworn upon his oath,in application for a Permit (Applicant) from The United City of Yorkville,Deposes and Says: OWNER'S NAME: ADDRESS: CITY: STATE: ZTP: TELEPHONE: APPLICANT'S NAME: ADDRESS: CITY: STATE: ZIP: TELEPHONE: ENGINEER'S NAME: ADDRESS: CITY: STATE: ZIP: TELEPHONE: CONTRACTOR'S NAME: ADDRESS: CITY: STATE: ZIP: TELEPHONE: MAINTENANCE PERSON'S NAME: ADDRESS: CITY: STATE: ZIP: TELEPHONE: SITE DEVELOPMENT PLAN: 1. Prepare a site development plan in accordance with Section 404.0(Submissions)and Section 500.0 (Design and Operation Standards and Requirements)of the Soil Erosion and Sediment Control Ordinance. 2. Attach the legal description of the proposed site on a separate page. 3. COMPLETE THE FOLLOWING INFORMATION: A. Starting date: Anticipated completion date: B. Acreage of site: Acreage of project: C. Date of seeding: D. Total area filled or excavated: Cubic yards of fill: E. Max. depth of fill or excavation: Type of fill: F. Presence of: Wetlands Floodplain Woodlands G. Water supply for pond: Surface runoff Ground water H. Additional Information: Signature of Owner Date J`� D C1T`.n United City of Yorkville in- est. ®Ii 1836 County Seat of Kendall County 800 Game Farm Road ,4 1 Cl) Yorkville, Illinois 60560 0 h 0 0 Phone:630-553-4350 �,f �. '�, Fax:630-553-7575 `�� e �� • February 28, 2003 Mr. George Boada J. Boada Associates 1262 Birchdale Lane Aurora, Illinois 60504 Re: Kylyn's Ridge—Unit 1 I have reviewed the revised final plan for the referenced development, received on 2/28/03, and have the comments listed below. Revised plats were not received, therefore those comments are repeated from my previous review. Plat of Subdivision: General • With the realignment of Faxon Road, we need to discuss if we want to re-name the roadway east of the realignment. Faxon to the west extends beyond city limits, therefore that road should remain as Faxon Road. The main road through the proposed Kimball Hill development aligns with Faxon and will eventually extend to Route 47, therefore it makes sense that the new road through Kimball Hill should be called Faxon Road. We may want to re-name the existing road from the realignment to Cannonball Trail as"Old Faxon Road" or some other name. Whatever is decided, the name of that section of existing road should be shown on the plat. Sheet 1 • Dedicate a stormwater management easement over Detention Basins 1 and 2. Sheet 2 • Revise the second paragraph of the Public Utility and Drainage Easement provisions to also allow the City to run electrical lines and sanitary forcemains through easements. • Plats of dedications are needed from Fisher and Yabsley to dedicate portions of Faxon Road right-of-way across their properties. Plats of Easement: Fisher Plat • Please check the legal description. I couldn't get it to close. • Our City Attorney may have additional comments. Inland Plat • Need a legal description for the entire Inland parcel (for Exhibit A). • Our City Attorney may have additional comments. Plan: General • The plans also need to be submitted to Walter E. Deuchler Associates for review on behalf of Yorkville-Bristol Sanitary District. Also send them your forcemain calculations. Please call John French at 630-897-4651 to coordinate any revisions. • I have forwarded the landscape plan to Schoppe Design Associates for review. I will forward their comments once I receive them. • Submit an engineer's estimate of cost for improvements once the final plans are approved. The estimate is used to determine the letter of credit amount and also certain fees. • Valves in vaults have been labeled, but valves in boxes and hydrants have not. This should be done to make their identification easier. • I reviewed your storm sewer sizing worksheets and for the most part concur with your calculations. There were some discrepancies in tributary areas or sections where some tributary areas weren't added in. There were also some sections of sewer where the plan slopes didn't agree with the worksheet or the structure elevations on Sheet 17. The net result are the following changes: Sewer Section Revise from @Slope To @Slope 2-3 18" 0.40% 21" 0.40% 12-16 18" 1.00% 18" 1.15% 15-12 15" 0.50% 18" 0.50% 17-15 15" 0.50% 18" 0.50% 22-23 30" 0.32% 36" 0.32% 23-Basin 30" 0.32% 36" 0.32% 58-55 15" 0.6% 15" 0.80% 55-52 15" 0.4% 21" 0.25% 52-49 24" 0.2% 24" 0.54% 61-Exist 12" 0.50% 12" 1.40% 93-22 30" 0.26% 30" 0.30% • I did not review Basin 3 because that is in a future unit. • I did not review the storm sewer sizing for Unit 2 because I don't know the locations of those structures listed on your routing worksheet. • I reviewed the calculations for the outfall sewer to Rob Roy Creek and found that the creek will influence the HGL for the higher frequency storms. Basin 2 is designed to provide detention for the Yabsley property. Storm events in excess of 100 years will discharge to the field south of Kylyn's Ridge and then on to Blackberry Creek. The outfall storm sewer diameters are adequate except for the section from ST-2 to ST- 107, which should be 18", and the section from ST-1 to ST-109, which should de 21" diameter. • Please check all storm sewers for adequate depth. Ordinance calls for at least 2.5 feet of cover. RCP storm sewer with less than 3 feet of cover needs to be Class IV. Specify 24" or 36" diameter structures for shallow catch basins where possible. Structures over 4' feet deep (rim to invert), need to be larger diameter for maintenance purposes. Structures on storm service lines can be 24" inlets unless the depth is too great. Call for Type 1 closed lids on these structures. Sheet C-4 • Show grades tapering back to existing for the Fisher property north of re-aligned Faxon. Confirm that this area can be drained adequately. Sheet C-11 • The storm structures on the south side of Faxon Road at Sta. 18+00 carry flows from a 6" field tile from the north. The storm structure at Sta. 15+00 carries flows from an 8" field tile from the north. There is a structure just NW of the existing dead-end valve vault at Sta. 11+30 (not shown on the plans) that carries flows from a 3" field tile from the west. Please show the field tiles and call for the structures serving the two easternmost tiles to remain in service. It is likely that these will exceed four feet in depth, therefore call for them to be removed and replaced with 4-foot diameter manholes. The structure at Sta. 11+30 can be abandoned because your field tile study shows it to only serve tiles originating on the Kylyn's Ridge property. Sheet C-13 • The siltation basin should be located at the main outfall to the pond. We need to discuss sizing of this basin. Standard sizing criteria is 500 cubic feet per acre of impervious tributary area. Sheet C-14 • Delete the extraneous notes on the upper profile regarding ST-104 and elevations. Same for the 12" and 15" notes for the storm sewer between ST-64 and ST-69. • Need stationing along Faxon Road from Rob Roy Creek to Old Faxon Road. No negative stationing. • Call for riprap at the 30" outfall to Rob Roy Creek. Sheet C-15 • Revise the Basin#1 release structure to have 2-yr and 25-yr orifice diameters of 4.25" and 5.5", respectively. Revise the 25-yr restrictor invert elevation to 639.2. Revise the top of weir elevation to 639.7. Call for the 100-yr restrictor to be a 2-ft long piece of 12" diameter pipe grouted into the 21" RCP outfall sewer. • Revise the Basin#2 release structure to have 2-yr and 25-yr orifice diameters of 4" and 5", respectively. Revise the 25-yr restrictor invert elevation to 639.7. Revise the top of weir elevation to 640.9. Call for the 100-yr restrictor to be a 2-ft long piece of 9.5" diameter pipe grouted into the 18" RCP outfall sewer. • We want to have at least 6" clearance between the top of the weir and the bottom of the MH flattop, which results in finished rim elevations of about 641.8 for ST-1 and 643.5 for ST-2. Revise grading on Sheet C-4 accordingly. Sheet C-16 • Revise overflow detail elevation for Basin 1 based on new pond designs. Sheet C-17 • State on the plans that the rim elevations for curb drains in the structure table are flow-line elevations. • Establish structure numbers for the flared-end-sections. List them and their elevations in the structure table. • We have begun allowing 48" storm manholes in situations where the sewer diameters are 15" or less and the orientation of the sewers pipes result in at least 12" of monolithic concrete manhole wall between the cast openings for the sewers. ST-27 can be 48" diameter, and there may be others. • It appears that the MH elevations listed below should be changed. Please check. Structure Revised elevation 20 I-636.83 21 I-636.71 • Storm structure numbers 20, 38, and 39 are too deep from the rim to invert. We don't like to have depths greater than 4 feet for maintenance reasons. Either increase the diameter of the structures or decrease their depths. • Change ST-34 to a CB, Ty A, 48" diameter. I agree that a 24" structure here is too small given the 15" outfall sewer. Add a detail for CB, Type A. • There is a typographical error regarding the frames for ST-48, ST-49, and ST-52. I believe these should be EJIW 6517. Sheet C-18 • Call for the triangular area north of the Yabsley property(including the area where Faxon Road pavement is removed) to be restored with 12" of topsoil, seed, and mulch. Sheet C-19 • Need a detail for Construction Entrance. Please make the requested revisions and submit two prints of the plat and plan for review. I will recommend that the plats be approved subject to these comments, as well as comments from Schoppe Design Associates and Walter E. Deuchler Associates. If you have questions about any of these items, please call me at 553-4350. Very truly yours, Joseph Wywrot City Engineer cc: Tony Graff, City Administrator Anna Kurtzman,Planning Coordinator Chad Gunderson, AMG Homes, Inc. UNITED CITY OF YORKVILLE To: Dan Kramer, City Attorney From: Joe Wywrot, City Engineer 1114" Subject: Kylyn's Ridge Unit 1 —Offsite Easements Date: February 24, 2003 Attached find one copy each of proposed offsite easements for the Kylyn's Ridge subdivision. Both easements are for the outfall storm sewer from Kylyn's Ridge to Rob Roy Creek. The first easement is needed from Gail Fisher. There may need to be changes to the legal description because I couldn't get it to close. The second easement is needed from Inland. That easement is missing the legal description for the entire Inland parcel, with is referenced in Exhibit A. Please review these documents to determine if any other changes may be needed. If you have questions or need additional information, please call me at 553-4350. Cc: Tony Graff, City Administrator Anna Kurtzman, Planning Coordinator STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) GRANT OF A PERMANENT EASEMENT FOR A STORM SEWER TO SERVE THE KYLYN'S RIDGE UNIT 1 SUBDIVISION KNOW ALL MEN BY THESE PRESENTS: That the Grantors, ROBERT AND GAIL FISHER, 501 Conover Ln., Yorkville of the State of Illinois, in consideration of the sum of ONE DOLLAR (S 1.00) and other good and valuable consideration, the receipt of which is hereby acknowledged does hereby grant, bargain, sell and conveyto the UNITED CITY OF YORKVILLE a Municipal Corporation, its Pa successors and assigns, hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a Permanent Easement with the following legal description: "THE SOUTH FORTY FEET (40 Ft.) OF THE EAST SIX HUNDRED TEN FEET (610 Ft.) OF THE WEST TWENTY FOUR HUNDRED FEET (2400 Ft) OF THE TRACT OF " inorder allow forthe construction, DESCRIBED IN THE ATTACHED EXHIBIT A", to o c nstruction, maintenance and operation of a storm sewer to serve the KYLYN'S RIDGE UNIT 1 Subdivision and portions of the Faxon Road right of way. Grantor further agrees to grant to the UNITED CITY OF YORKVILLE a Temporary Easement which shall terminate on or before December 1st., 2004, with the following legal description: "THE SOUTH FIFTY FEET (50 Ft) OF THE EAST SIX HUNDRED TEN FEET (610 Ft) OF THE WEST TWENTY FOUR HUNDRED FEET (2400 Ft) OF THE TRACT OF LAND DESCRIBED IN THE ATTACHED EXHIBIT A" in order to allow for the construction of said storm sewer and all related appurtenances as shown on the attached engineering plan labeled EXHIBIT B. The Grantor further agrees to grant to the UNITED CITY OF YORKVTI LE, to its designated contractors and to the designated contractors for the KYLYN'S RIDGE UNIT 1 Subdivision, the right of ingress and egress to said temporary and permanent easements to complete the construction of the storm sewer and related appurtenances in accordance to the attached engineering plan labeled EXHIBIT B and to undertake any and all necessary activities pertaining to the operation and maintenance of said storm sewer. The Grantee herein shall and hereby agrees to: 1.- To install the storm sewer in accordance to engineering plans as approved by the City of Yorkville Engineering Department. 2.- Restore or cause the restoration of the surface of said easement to the condition thereof existing at the time of entry and all future entries upon same, and shall leave the surface of such easement free of all debris, rocks in excess of two inches (2")and gravel. 3.- Barricades and safety fence shall be used around any excavation in the easement area if any is left open at night. 4.-To require the inclusion of Robert and Gail Fisher as an additional insured parties in the Comprehensive Liability Insurance to be provided by any contractor to do work within the easement. Grantor further agrees that the easement hereby described shall be treated as a covenant running with the land, and that said easement shall be binding upon the successors, heirs and assigns of each party hereto. IN WITNESS WHEREOF, the Grantor has hereunto set his hand and seal this day of , 2003. BY: BY: ROBERT FISHER GAIL FISHER STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) ROBERT AND GAIL FISHER as owners of record , allege and state that they have read the foregoing Grant of a Temporary and a Permanent Easements by they subscribed, that they have knowledge of the facts and contents contained therein, and that the facts as alleged therein are true in substance and in fact. BY: BY: ROBERT FISHER GAIL FISHER Subscribed and sworn to before me, ,2003 NOTARY PUBLIC Document prepared by: J. BOADA ASSOCIATES 1262 Birchdale Ln. Aurora, 1160504 ..1 r �RoP ry LEGA DESCRIPTION yoogvitLE THAT PART OF SECTIONS 17, 19, AND 20, TOWNSHIP 37 NORTH, RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN BEING DESCRIBED BY COMMENCING AT THE NORTHWEST CORNER OF "RICHARD'S BLACKBERRY ESTATES;" THENCE NORTH 29 DEGREES 38 MINUTES WEST ALONG THE WESTERLY LINE OF SAID SUBDIVISION EXTENDED, 2116.46 FEET FOR A POINT OF BEGINNING; THENCE SOUTH 07 DEGREES 05 MINUTES 04 SECONDS EAST, 1360.62 FEET; THENCE SOUTH 82 DEGREES 54 MINUTES 56 SECONDS WEST 300.00 FEET; THENCE SOUTH 07 DEGREES 05 MINUTES 04 SECONDS EAST, 820.04 FEET TO A POINT IN THE CENTER LINE OF CANNONBALL TRAIL, SAID POINT ALSO BEING ON THE NORTHWESTERLY LINE OF "BLACKBERRY"; THENCE SOUTH 47 DEGREES 00 MINUTES 39 SECONDS WEST ALONG SAID CENTER LINE AND SAID NORTHWESTERLY LINE, 967.96 FEET TO A POINT OF BEND IN SAID CENTER LINE; THENCE SOUTH 40 DEGREES 27 MINUTES 04 SECONDS WEST ALONG SAID CENTER LINE, 253.00 FEET TO THE SOUTHWEST CORNER OF SAID "BLACKBERRY" AND SAID POINT ALSO BEING THE CENTER LINE INTERSECTION OF FAXON ROAD; THENCE NORTH 80 DEGREES 34 MINUTES 11 SECONDS WEST ALONG SAID CENTER LINE OF FAXON ROAD, 1928.25 FEET TO A POINT OF BEND; THENCE NORTH 80 DEGREES 27 MINUTES 23 SECONDS WEST ALONG SAID CENTER UNE, 1101 .98 FEET TO A POINT OF BEND; THENCE NORTH 80 DEGREES 15 MINUTES 53 SECONDS WEST ALONG SAID CEEB' LINE, 765.82 FEET TO A POINT OF BEND IN SAID CENTER LINE; THENCE NORTH 79 DEGREES 19 MINUTES 23 SECONDS WEST ALONG SAID CENTER LINE, 746.63 FEET TO A POINT IN THE CENTER LINE OF ROB ROY CREEK; THENCE NORTH 10 DEGREES 54 MINUTES 13 SECONDS EAST ALONG SAID CENTER LINE, 97.93 FEET TO A POINT; THENCE NORTH 39 DEGREES 34 MINUTES 58 SECONDS EAST ALONG SAID CENTER LINE, 85.0 FEET TO A POINT; THENCE NORTH 51 DEGREES 32 MINUTES 24 SECONDS EAST ALONG SAID CENTER LINE 288.73 FEET TO A POINT; THENCE NORTH 43. DEGREES 53 MINUTES 16 SECONDS EAST ALONG SAID CENTER LINE, 377.12 FEET TO A POINT ON THE EAST LINE OF SAID SECTION 19; THENCE NORTH 00 DEGREES 39 MINUTES 25 SECONDS WEST ALONG SAID EAST LINE, 431.95 FEET TO THE SOUTHWEST CORNER OF SAID SECTION 17; THENCE NORTH 88 DEGREES 19 MINUTES 03 SECONDS EAST ALONG THE SOUTH LINE OF SAID SECTION 17, 151 .80 FEET; THENCE NORTH 08 DEGREES 18 MINUTES 27 SECONDS EAST ALONG A UNE THAT INTERSECTS THE NORTH LINE OF THE SOUTHWEST IA OF THE SOUTHWEST IA OF SAID SECTION 17, 363.0 FEET EASTERLY OF THE NORTHWEST CORNER OF SAID QUARTER, (SAID LINE HEREINAFTER REFERRED TO AS LINE "A") A DISTANCE OF 705.21 FEET TO A POINT ON THE SOUTH RIGHT OF WAY LINE OF THE BURLINGTON NORTHERN AND SANTA FE RAILROAD; THENCE NORTH 73 DEGREES 57 MINUTES 17 SECONDS EAST ALONG SAID SOUTH RIGHT OF WAY LINE, 4,173.11. FEET TO THE NORTHERLY EXTENSION OF SAID WESTERLY LINE OF "RICHARDS BLACKBERRY ESTATES"; THENCE SOUTH 29 DEGREES 38 MINUTES 00 SECONDS EAST ALONG SAID WESTERLY LINE EXTENDED 854.40 FEET TO THE POINT OF BEGINNING ALL IN THE TOWNSHIP OF BRISTOL, KENDALL COUNTY, ILLINOIS. EX I4J 3/ T A oA l,ii ......„5. , , ,,, ..,,,.....„, !_ . ei.Al. 0Z- Zo - /00 -ooh1 7.4 . , a " 4, .... 'IV • -":61.6: /.. 300 d 6q s�,y 2'400 • *� ,� PO.45. :i •e i 40 Ir EdsFMENT 00 • , N8p, 7 6/0 , _ Ci` 111111111141 ��i��i .- o N Z` rri.��o� �• iY o � ."^i • rpt +W ~�~.~ - h 5,zyN CI t rn'''t."i 0 - EYper � X42 :fico At 90#00'004.14/ X 47 0' c /30.00' - M � /.N. 02-/9- 200 -003 °k18 , I KyLYN"s .,el DGE 5U55IVI$ICOi 11- O N `: • O (, ON 19 1 b 20 • z Southeast cornerof V sW the Northeast Quarter of Section l9-37--7 h r W 11/81. .5:59..,0, 5.0.6-2-110. 14718'10 _ 8.3.9-,Y8' I 19 , 20 .58235 8. 1885.72' STA IE OF ILLINOIS ) SS COUNTY OF DUPAGE ) GRANT OF A PERMANENT EASEMENT FOR A STORM SEWER TO SERVE THE KYLYN'S RIDGE SUBDIVISION KNOW ALL MEN BY THESE PRESENTS: That the Grantor, Burbank Bank, P.O. Box 1746, Lombard of the State of Illinois, as Trustee of the First Colonial Trust Company known as Trust No. 949 B, in consideration of the sum of ONE DOLLAR ($ 1.00) and other good and valuable consideration, the receipt of which is hereby acknowledged does hereby grant, bargain, sell and convey to the UNITED CITY OF YORKVILLE, a Municipal Corporation, its successors and assigns, hereinafter referred to as Grantee, in consideration of the covenants to be kept and performed by the Grantee herein, a Fifteen feet (15 Ft) wide Permanent Easement with the following legal description: THAT PART OF SECTION 19, TOWNSHIP 37 NORTH, RANGE 7 EAT OF THE THIRD PRINCIPAL MERIDIAN, COMMENCING AT THE SOUTHEAST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 19; THENCE SOUTH 00 39'04" EAST ALONG THE EAST LINE OF SAID SECTION 19, A DISTANCE OF 147.18 FEET; THENCE NORTH 81 25'39" WEST, A DISTANCE OF 50.57 FEET; THENCE NORTH 00 00'00"WEST, ALONG THE EAST PROPERTY LINE OF THE TRACT OF LAND DESCRIBED IN THE ATTACHED EXHIBIT A, A DISTANCE OF 972.02 FEET; THENCE NORTH 90 00'00" WEST, ALONG SAID PROPERTY LINE, A DISTANCE OF 130.00 FEET; THENCE NORTH 00 00'00" WEST, ALONG SAID PROPERTY LINE, A DISTANCE OF 642.15 PEET TO THE POINT OF BEGINNING; THENCE NORTH 79 19'23" WEST, A DISTANCE OF 441.33 FEET TO THE PROPERTY LINE OF THE TRACT OF LAND DESCRIBED IN THE ATTACHED EXHIBIT A; THENCE NORTH 48 12'10" EAST, ALONG SAID PROPERTY LINE, A DISTANCE OF 18.91 FEET; THENCE SOUTH 79 19'23" EAST, A DISTANCE OF 426.98 FEET TO THE EAST PROPERTY LINE OF THE TRACT OF LAND DESCRIBED IN THE ATTACHED EXHIBIT A; THENCE SOUTH 00 00'00"EAST, ALONG SAID PROPERTY LINE, A DISTANCE OF 15.26 FEET TO THE POINT OF BEGINNING, in order to allow for the construction, maintenance and operation of a storm sewer to serve the KYLYN'S RIDGE Subdivision and portions of the Faxon Road right of way. The Grantor further agrees to grant to the UNITED CITY OF YORKVII,LE, to its designated contractors and to the designated contractors for the KYLYN'S RIDGE Subdivision, the right of ingress and egress to said temporary and permanent easements to complete the construction of the storm sewer and related appurtenances in accordance to the attached attached engineering plan labeled EXHIBIT B and to undertake any and all necessary activities pertaining to the operation and maintenance of said storm sewer. The Grantee herein shall and hereby agrees to: 1.- To install the storm sewer in accordance to engineering plans as approved by the City of Yorkville Engineering Department. 2.- Restore or cause the restoration of the surface of said easement to the condition thereof existing at the time of entry and all future entries upon same, and shall leave the surface of such easement free of all debris, rocks in excess of two inches (2")and gravel. 3.-To require the inclusion of the Burbank Bank as an additional insured party in the Comprehensive Liability Insurance to be provided by any contractor to do work within the easement. Grantor further agrees that the easement hereby described shall be treated as a covenant running with the land, and that said easement shall be binding upon the successors, heirs and assigns of each party hereto. IN WITNESS WHEREOF, the Grantor has hereunto set his hand and seal this day of , 2003. BY: STATE OF ILLINOIS ) ) SS COUNTY OF DUPAGE ) Vice President of the Burbank Bank, as Trustee of the First Colonial Trust Company known as Trust No. 949 B, alleges and states that he has read the foregoing Grant of a Permanent Easement by him subscribed, that he has knowledge of the facts and contents contained therein, and that the facts as alleged therein are true in substance and in fact. BY: Subscribed and sworn to before me, ,2003 NOTARY PUBLIC Document prepared by: J. BOADA ASSOCIATES 1262 Birchdale Ln. Aurora, Il 60504 o-I 6/ g 9°*• ar A74 ` 792.3' ••••.• :": " 720 0 ,V SCA e: / 00 • Fv2- oo.a. •uO 807 • _� ZY if, 10 7ss83-0�j R :3 4 94' Si 80�72.3`f!, o iv . o� .• '`) O t stV r N O 58477233,E n/90'0o'0o" 0 W 5 /30.00' n on R/N• 02-/9- 200 -oo3 o, o KyLYN"s e/DcE Sag_ " h N O Ni \A o t. 011 O ° 19 b20 • Southeast corner of V 14.1 the Northeast Quarter of Section 19-37-7 .4., �. (r Nr N8725:59.* 5.0.g>- 147.18' • 8.3,9 se. 19 i 1 20 582388"E 1885.72' H W z 0 BUILDING PERMIT REPORT City of Yorkville January 2003 Types of Permits Number of .....................................::::::..... Permits Issued SFD 2-Family Nultle-FanilY Commercialmercin 1 Industrial Miscellaneous Total Construction Cost January 2003 36 24 0 0 1 0 11 $6,505,969.00 Calendar Year 2003 36 24 0 0 1 0 11 $6,505,969.00 Fiscal Year 2002 h 2 601 213 4 2 30 1 351 $46,241,058.00 January 2002 34 15 2 0 5 0 12 $3,843,700.00 Calendar Year 2002 2 34 15 2 0 5 0 12 $3,843,700.00 Fiscal Year 2001 345 393 148 9 3 22 2 207 $46,924,619.00 January 2001 16 8 0 1 0 0 7 $1,343,700 Calendar Year 2001 16 8 0 1 0 0 7 $1,343,700 Fiscal Year 2000 6 7 242 108 2 1 5 0 141 $21,712,062 January 2000 9 2 0 0 0 0 7 $271,200 I Ca an car Year 2000 9 2 0 0 0 0 7 $271,200 Fiscal Year 1999 8 172 1 61 4 1 8 0 121 $15,453,911 • January 1999 4 2 0 0 0 0 2 $366,599 Calendar Year 1999 4 2 0 0 0 0 2 $366,599 1 Fiscal Year 19981 171 27 1 0 3 1 127 $16,219,023 I The SFD permit issued in August as Y-2002-579 was voided and reissued as Y-2002-691 in October. To maintain a correct count,it shall remain on the August 2002 count. 2 Permit Numbers Y-2002-034, Y-2002-467,and Y-2002-579 were voided,thus only 806 of 809 assigned permit numbers were actually issued 3 Permit Number 01490 was voided,thus only 583 of 585 assigned permit numbers were actually used Also,Permit Number 01478 was for 4 Attached SFDs(Townhomes);reissued as Permits 01478A,B,C,and D. Also,Permit Number 01480 was for 6 Attached SFDs;reissued as Permits 01480A,B,C,D,E,and F. ° Permit Number 01385 was for 6 Attached SFDs;reissued as Permits 01385A,B,C,D,E,and F. 5 Permit Number 01259 was for 4 Attached SFDs;reissued as Permits 01259A,B,C,and D. 6 Permits Number 00122,00189 and 00262 were each for 6 Attached SFDs. 7 Permit Number 00101 was voided,thus only 233 of 234 assigned permit numbers were actually issued 8 Permit Number 99080 was for 5 Attached SFDs. UNITED CITY OF YORKVILLE To: Tony Graff, City Administra sr From: Joe Wywrot, City Engineer �. Subject: 2003 Joint & Crack Filling Date: February 12, 2003 Attached find one copy each of the proposed MFT appropriation resolution, location map, and cost estimate for the referenced project. The estimated project cost is $26,682.60. Crack filling is an annual maintenance project that helps keep water out of the pavement and weeds from growing at the curbline. Last year was the first year that we had an actual project dedicated for this work. Prior to then we either added this work on to a street project (which resulted in higher costs due to general contractor mark-up) or relied on the county to do spot crack filling in isolated areas. With our growth adding miles of streets every year, it is important to keep our streets in good condition for as long as possible. Crack filling is one way can do that. The streets I am proposing to crack fill this year are in the White Oak and Blackberry North subdivisions. We were planning to get White Oak done last year, but that work was cancelled due to budget concerns. Both of these subdivisions received Reclamite surface treatment last year, and following up with crack filling will complete our programmed maintenance efforts in these areas and allow us to move on to other areas next year. This year we are proposing to use MFT funds to pay for this work. This will free up general funds for other projects where we might not want to strictly follow IDOT guidelines. Please place this item on the Public Works Committee agenda of February 24, 2003 for consideration. Cc: Eric Dhuse, Director of Public Works Traci Pleckham, Director of Finance Resolution for Maintenance of Illinois Department Streets and Highways by Municipality of Transportation Under the Illinois Highway Code BE IT RESOLVED, by the City Council of the (Council or President and Board of Trustees) United City of Yorkville , Illinois, that there is hereby (City,Town or Village) (Name) appropriated the sum of $26,682.60 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2003 to December 31, 2003 BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Ottawa , Illinois. I, Jacquelyn Milschewski Clerk in and for the United City (City,Town or Village) of Yorkville , County of Kendall hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council at a meeting on March 11, 2003 (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) City Clerk (City,Town or Village) APPROVED Date Department of Transportation District Engineer B LR 4123(Rev.6/2000) 0 a II 1 In s WI irjrn‹, lifr D PPP' - 1 w. __.. _. y,_ lir#r _ „Wily \, 20 04 •/ , ,,a, A .0. ,-) . .....v , . , 4,......., ci ._____AL,,, .„5 ;' , . t.. wiil AA- . R ..... 28 1__764 20 `'-*+t , Am� P.NA r Youth / /( Com p .a. Q 0��4t H IGH 6Cl100L '=" .■owe.., „ pr lir nilligtocePDE1277)3 CD 2 0-misaga p 0 •••••— - w.:0u Fox ..... enlial C:2)River i i ,_ , cx:12corEii al‘Wil -10 als �o� 7 genial°011 oo $ 1"-2oOO' © o ‘71 r �. 03 CRACK FIL�NG PROGRAM 1LOCATION MAP �` LEGEND 1 4 # AREA 5 O IDENTIFIER STREET LOCATION 'T Illinois Department Municipal Estimate of Of Transportation Maintenance Costs Period from 05/01/2003 to 04/30/2004- Municipality Yorkville Estimated Cost of Maintenance Operations Material. Eauioment or Labor Maintenance Operation Quantity Unit Operation (No. -Description-Total Quantity) Item and Specification and Unit Cost Cost Cost Joint & Crack Fillino Crack Fillina - Section 451 25412 LB 1.05 26682.60 26.682.60 • • • Total Estimated Maintenance Cost $26,682.60 Submitted 02/12/2003 Approved By 1 City Engineer Municidal'(Jfficial j I Title Distract Engineer Submit Four (4) Copies to District Engineer BLR 8202(Rev.7/01) Crackfilling Calculation Spreadsheet 2003 Crack & Joint Filling Section No. 03-00000-00-GM Area ID Number 1 2 Area/Subdivision: Blackberry North White Oak Total Total Pavement Area (SY): 15550 28664 44214 Total Centerline Distance of Streets (FT): 4500 11900 16400 Average crackfill weight per SY of pvmt (LB): 0.3 0.3 0.3 Average length of crack per pound of crackfill (FT): 2.7 2.7 2.7 Total length crack routing (FT): 21596 47018 68613 Crackfill quantity- random cracks (LBS): 4665 8599 13264 Crackfill quantity - EOP sealing (LBS): 3333 8815 12148 Total crackfill quantity (LBS): 7998 17414 25412 ( UNITED CITY OF YORKVILLE Memo To: Public Works Committee Z%,7/n From: Tony Graff, ' dministrator CC: Joe Wywrot, Eric Dhuse, and Traci Pleckham Date: 2/17/03 Re: Proposed Crack Filling Project for FY03/04 I have reviewed Engineer Wywrot's request for the 2003 Joint Crack Filling project for FY03/04. This project was recommended for the FY03/04 proposed budget to be included within the MFT Fund. I believe this type of maintenance project enhancing the capital street project. Furthermore, the RFP should be prepared to be announced in May, so the project can be completed immediately since we do not have to wait for the redamite surface treatment. UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer Subject: Fox Industrial Park—Final Balancing hange Order Date: February 11, 2003 Attached find a copy of the proposed final balancing change order for last year's Fox Industrial Park project. The change order is in the amount of a$42,659.98 decrease. Most of the pay items only had minor differences between the awarded and final quantities, and there is nothing unusual about that. There were several pay items, however, that experienced significant changes (in excess of$5,000) that require some explanation. These are as follows: Combination Curb & Gutter—A$9855.51 increase resulted from replacing more curbing at various locations throughout the industrial park. A significant amount of this additional curb was placed on Badger Street, where we had three property owners pay to have their mountable curb replaced with depressed curb. There was also some curb on Badger that we replaced after re-evaluating its condition. Earth Excavation—A $16,155.10 decrease was due to better soil conditions than anticipated on Deer Street south of Beaver. We didn't have to replace as much of the support soil as we thought we would. Porous Granular Embankment—A$27,955.65 decrease was also due to the better soil conditions on Deer Street. Bituminous Drive Repair—A$5,997.60 increase was due to replacing more driveway area than anticipated. In some of these areas the property owners paid for this work, but most of the increase was due to increasing the area of repair where driveways were in poor condition or damaged during construction. Bituminous Binder Course— A$5,607.76 decrease resulted from overestimating the quantity needed when the plans were prepared. Bituminous Surface Course—A $6,028,60 decrease resulted from overestimating the quantity needed when the plans were prepared. Please place this change order on the Public Works Committee agenda of February 24, 2003 for consideration. UNITED CITY OF YORKVILLE Fox Industrial Park Roadway Improvements MFT Section No.00-00023-00-FP Change Order No. 2(FINAL) Aurora Blacktop Inc Date: 12-Feb-03 . 1065 Sard Ave. Montgomery,IL 60538 • Awarded Final Difference In No. Item Quantity Quantity Difference Unit Unit Price Cost 1 BIT.SURFACE REMOVAL,6" 5193 5202 9 SO VD $3.15 $28.35 2 PCC PAVEMENT REMOVAL 72 63 -9 SO YD $6.50 ($58.50) 3 BIT.SURFACE REMOVAL,PARTIAL 1423 1475 52 SO YD $2.70 $140.40 4 COMB.CURB AND GUTTER REMOVAL 1523 1997 474 FT $4.75 $2,251.50 5 COMB.CONCRETE CURB AND GUTTER,TM6.12 1553 2170.9 617.9 FT $15.95 $9,855.51 6 CONCRETE CURB REM&REPL,TY B,6" 50 0 -50 FT $20.00 ($1,000.00) 7 EARTH EXCAVATION 4200 3082 -1118 CU YD $14.45 ($16,155.10) 8 GEOTECH.FABRIC FOR GROUND STABILIZATION 4300 5187 887 SO YD $1.20 $1,064.40 9 POROUS GRANULAR EMBANKMENT 5625 3172.75 -2452.25 TON $11.40 ($27,955.65) 10 PREPARATION OF BASE 8966 3861 -5105 SO YD $0.35 ($1,786.75) 11 MANHOLES TO BE ADJUSTED 8 6 -2 EA $535.00 ($1,070.00) 12 INLETS TO BE ADJUSTED 6 6 0 EA $330.00 $0.00 13 STORM SEWERS,TY 1,RCP.CIA,12" 548 525 -23 FT $15.75 ($362.25) 14 STORM SEWERS,TY 1,RCP.CL 4,15" 43 40 -3 FT $17.30 ($51.90) 15 STORM SEWERS,TY 2,RCP,CL 3,18" 169 168 -1 FT $8.40 ($8.40) 16 STORM SEWERS,TY 1,RCP,CL 4,21" 40 33 -7 FT $23.10 ($161.70) 17 STORM SEWERS,TY 2,RCP,CL 3,21" 517 502 -15 FT $22.60 ($339.00) • 18 STORM SEWERS,TY 1,RCP.CL 4,24" 105 104 •-1 FT $26.25 ($26.25) 19 STORM SEWERS,TY 2,RCP,CL 3,24" 881 858 -23 FT $25.20 ($579.60) 20 STORM SEWERS,TY 1,RCP,CL 3.30" 169 160 -9 FT $33.60 ($302.40) 21 MANHOLE TY A,5'DIA,TIFCL 8 8 0 EA $2,475.00 $0.00 22 RD MANHOLES.5'DIA,T1 F CL • 7 7 0 EA $2,165.00 $0.00 23 RD MANHOLES,6'DIA,T1 F CL 3 3 0 EA $3,195.00 $0.00 24 CATCH BASIN,TY A 2 2 0 EA $1,805.00 $0.00 25 CATCH BASIN,TY C 7 7 0 EA $840.00 $0.00 26 INLET.TY A 7 7 0 EA $790.00 $0.00 27 INLET.TY B 2 2 0 EA $945.00 $0.00 28 PRC FLARED END SECTION,30" 2 2 0 EA $1,680.00 $0.00 29 PRC FLARED END SECTION,15" 1 1 0 EA $550.00 $0.00 30 STORM SEWER REMOVAL 1216 1198 -18 FT $5.50 ($99.00) 31 REMOVING MANHOLES 10 10 0 EA $1,050.00 $0.00 32 REMOVING INLETS 4 4 0 EA $550.00 $0.00 33 FRAMES AND GRATES,SPECIAL 3 3 0 EA $385.00 $0.00 34 ADJUSTING WATER SERVICE LINES 40 0 -40 FT $16.50 ($660.00) 35 ADJUSTING SANITARY SEWERS 40 12 -28 FT $16.50 ($462.00) 36 TRENCH BACKFILL 979 820 -159 CU YD $12.60 ($2,003.40) 37 STONE RIPRAP,CL A2 47 66 19 SO YD $60.00 $1,140.00 38 AGGREGATE DRIVE REPAIR 34 15.65 -18.35 TON $20.00 ($367.00) 39 BIT.DRIVE REPAIR 1131 1572 441 SQ YD $13.60 $5,997.60 40 PCC DRIVE REPAIR 201 206.4 5.4 SQ YD $45.90 $247.86 41 BUTT JOINT 259 274 15 FT $3.50 $52.50 42 AGGREGATE BASE COURSE,TY B.4" 3753 5169 1416 SO VD $2.20 $3,115.20 43 BITUMINOUS MATERIALS(PRIME COAT) 2230 225.92 -2004.08 GAL $1.45 ($2,905.92) 44 AGGREGATE PRIME COAT 18 0 -18 TON $20.00 ($360.00) 45 BIT. CONC.BINDER CSE..CLASS I,MIX B,TY 2 2062 1878.44 -183.56 TON $30.55 ($5,607.76) 46 BIT.CONC.SURFACE CSE.,CLASS I,MIX C.TY 2 1321 1141.31 -179.69 TON $33.55 ($6,028.60) 47 OC/OA BITUMINOUS 3383 2990.68 -392.32 TON $1.80 ($706.18) 48 CONSTRUCTING TEST STRIP 2 0 -2 EA $1,500.00 ($3,000.00) 49 GUTTER OVERLAY REMOVAL 10 0 -10 FT $15.00 ($150.00) 50 JOINT OR CRACK ROUTING 1736 38 -1698 FT $0.30 ($509.40) 51 JOINT OR CRACK FILLING 9594 9612 18 FT $0.55 $9.90 ' 52 THPL PVT MK LINE 12 27 57 30 FT $10.00 $300.00 53 THPL PVT MK LINE 4 960 960 0 FT $2.00 $0.00 54 TEMP.AGGREGATE FOR DRIVEWAYS 300 256.28 -43.72 TON $20.00 ($874.40) 55 BLOCK RETAINING WALL 1 1 0 L SUM $4,000.00 $0.00 56 TREE REMOVAL 1 1 0 L SUM $1,650.00 $0.00 57 FURNISHING AND PLACING TOPSOIL,6" 4381 5988 1607 SQ YD $2.30 $3,696.10 58 SEEDING,CLASS 1A 4381 5988 1607 SQ VD $0.60 $964.20 59 EROSION CONTROL BLANKET 4381 5988 1607 SO YD $1.15 $1,848.05 60 TREES,KENTUCKY COFFEETREE,3"CAL. 8 8 0 EA $550.00 $0.00 61 TREES,SUGAR MAPLE,3"CAL 5 5 0 EA $550.00 $0.00 62 TREES,AMERICAN LINDEN.3"CAL. 3 3 0 EA $550.00 $0.00 63 TREES,RED MAPLE,3"CAL. 4 4 0 EA $550.00 $0.00 64 TREES,RED OAK,3"CAL. 3 3 0 EA $550.00 $0.00 65 TREES,WHITE OAK,3"CAL. 3 3 0 EA $550.00 $0.00 66 TREES,WHITE ASH,3"CAL 3 3 0 EA $550.00 $0.00 67 TREES,NORWAY MAPLE,3"CAL. 2 2 0 EA $550.00 $0.00 68 TREES,TULIP,3"CAL. 1 1 0 EA $550.00 $0.00 • 69 REMOVAL OF EXISTING LIGHTING UNIT,SALVAGE 1 1 0 EA $515.00 $0.00 70 STREET LIGHT POLE INSTALLATION 14 14 0 EA $1,785.00 $0.00 71 CONDUIT PUSHED,2"DIA,GALV.STEEL 345 415 70 FT $14.70 $1,029.00 72 CONDUIT IN TRENCH,2"DIA,GALV.STEEL 281 234 -47 FT $7.70 ($361.90) 73 TRENCH&BACKFILL FOR ELECTRICAL WORK 1853 1759 -94 FT $2.75 ($258.50) 74 UNIT DUCT,3#6XLP,1"POLYETHYLENE 2345 2282 -63 FT $3.00 ($189.00) 75 ELECTRIC SERVICE INSTALLATION,TY C 8 8 0 EA $875.00 $0.00 76 SIGN PANEL,TY 1 39 39 0 SO FT $15.00 $0.00 77 METAL POST ASSEMBLY 11 11 0 EA $170.00 $0.00 78 TRAFFIC CONTROL&PROTECTION 1 1 0 L SUM $5,500.00 $0.00 Total change: ($42.659.98) Contract Award Amount: $618,866.35 Plus Previous Change Orders: $0 00 Revised Contract Amount: $576,206.37 • Recommend for A..royal: ) Date: ,-11"1-- / 4' ,of orkville I/ '� �. . d/r /�3 Approved:.y� / Date: Aurora Blacktop,Inc. Approved: Date: City of Yorkville UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer � Subject: Menard Commercial Commons—Bo Reduction No. 2 Date: February 19, 2003 Attached find a request from Smith Engineering Consultants, Inc. to reduce the bond amount for Menard Commercial Commons. I have reviewed the request and concur with the most of their estimated work completed to date. There are some items that are not complete which we should not reduce the bond, such as sidewalks on McHugh Road, finishing off the Kennedy Basin, Kennedy Road construction, and some traffic signal items on Route 47. We have also recently changed our policy to allow reductions to 15% of the engineer's estimate of cost for substantially complete work. Based on the work completed to date, I recommend that the bond amount for Menards Commercial Commons be reduced by $5,795,825.35. A summary of the bond status is as follows: Original Bond amount: $9,548,792.06 Less previous reductions: $ 885,514.49 Less this reduction: $5,795,825.35 Amount remaining in Bond: $2,867,452.22 Please place this item on the Public Works Committee agenda of February 24, 2003 for consideration. Cc: Roger Arens, Menards Kevin Biscan, Smith Engineering Consultants, Inc. • 19-Feb-03 Bond Reduction Calculations Subdivision: Menards Commercial Commons Reduction No. 2 Bond Approved Initial Bond Amount Substantially complete Amount to remain Item Eng. Est. Bond Amount After Red. No.1 prior to Red. No.2 after Red. No. 2 Onsite Roadways: Carpenter Street $166,560.00 $183,216.00 $119,671.70 $166,560.00 $24,984.00 Menard Drive $68,862.00 $75,748.20 $73,402.20 $68,862.00 $10,329.30 Marketview Drive $1,250,369.75 $1,375,406.73 $998,260.03 $1,250,369.75 $187,555.46 Countryside Parkway $3,118,716.75 $3,430,588.43 $3,278,013.21 $3,118,716.75 $467,807.51 McHugh Road $753,635.75 $828,999.33 $828,999.33 $690,858.75 $172,683.51 Miscellaneous $771,497.50 $848,647.25 $558,744.98 $759,311.50 $127,301.33 Landscaping $607,908.00 $668,698.80 $668,698.80 $0.00 $668,698.80 Offsite Roadways: $1,943.170.30 $2,137,487.33 $2,137,487.33 $978,310.55 51,208.092.31 Totals $8,680,720.05 $9,548,792.06 $8,663,277.57 $7,032,989.30 $2,867,452.22 • Notes: 1) Bond amt.to be 15% of substantially completed items plus 110% of uncompleted items. Smith Engineering Consultants, Inc. Civil/Structural Engineers and Surveyors Illinois Texas Wisconsin February 17, 2003 Mr. Joe Wywrot City Engineer United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Menards Job No. MENA-010373-3 Dear Mr. Wywrot: On behalf of Menard, Inc., we hereby submit Letter of Credit Reduction requests for the on-site roadways and the off-site roadways for the above referenced project. Enclosed are spreadsheets detailing the completed improvements. We request reduction in the letter of credit to $1,532,410.44 or 25% of the Engineer's Estimate for the on-site roadways and $506,631.15 for the off-site roadways. • Should you have any questions or require additional information, please call. Thank you, SMITH ENGINEERING CONSULTANTS, INC. Kevin J. Biscan, P.E., P.L.S. Senior Project Manager KJB/j mk Enclosure cc: Roger Arens,.w/enc. Y:\Jobs\Smith\200I\010373-Menards-Yorkville-Redesign\correspondence\letters\010373 ltr-wywrot 021703 KJB.doc 759 John Street,Yorkville, IL 60560 www.smithengineering.com Telephone 630.553.7560 Fax 630.553.7646 Yorkville Police Department - Overtime Manhour Utilization Report - February 22, 2003 Date Court Training Relief Details Admin Emerg Invest Corn Sery Full Time Part Time 05/18/02 2 38.5 33 5 0 0 14.5 0 93 86.5 06/01/02 2 19 46.5 12 10 0 18 12 119.5 165 06/15/02 2 0 45.5 0 3.5 0 47.75 0 98.75 54.75 06/29/02 2 0 55.25 0 3 0 15.5 3 78.75 65.25 07/13/02 8.25 0 67 0 0 0 6 0 81.25 103 07/27/02 2 0 16 0 0 0 6.5 4 28.5 121 08/10/02 2 19 48.5 0 11 0 33 10 123.5 40 08/24/02 4 0 8 0 12 0 25.5 0 49.5 42.5 09/07/02 4 0 11 87 _ 16 0 8 1 127 154.25 09/21/02 6 24 30 2.5 0 0 33 0 95.5 65 10/05/02 4 11 17 25 8.5 0 20.5 20.5 106.5 102.5 10/19/02 6 0 52.75 10 0 0 37.75 11 117.5 30.25 11/02/02 0 0 5 35 0 0 43.25 10.5 93.75 97 11/16/02 3 4 19 2 0 0 38 4 70 176 11/30/02 8 7 19 0 0 0 2.75 13.5 50.25 56.5 12/14/02 6 0 18 18.75 0 0 16 8.5 67.25 93.5 12/28/02 4 1.75 16 4 0.5 0 23.25 13.5 63 48.5 01/11/03 2 0 8 5 0 0 0.5 0 15.5 8.5 01/25/03 7 0 5.5 8 0 0 13.25 0 33.75 20 02/08/03 8 0 31.5 10.5 6 0 15.5 0 71.5 6 02/22/03 0 0 4 8 5 0 8.5 0 25.5 6 03/08/03 0 03/22/03 0 04/05/03 0 04/19/03 0 Totals 82.25 124.25 556.5 232.75 75.5 0 "427 111.5 1609.75 1542 Percents 5% 8% 35% 14% 5% 0% 27% 7% 100% N/A Prepared by Molly Batterson 2/24/03 Page 1 COEos ti OUA 0 as le' Y ni v E OU'yOED IM '" alb YORKVILLE POLICE DEPARTMENT CHIEF OF POLICE 804 Game Farm Road Phone (630) 553-4340 Harold O.Martin III Yorkville,Illinois 60560 Fax (630) 553-1141 Date: February 4, 2003 To: Chief Harold 0. Martin III From: S/Sergeant Ron Diederich Reference: Monthly Mileage Report During the month of January 2003,the Yorkville Police Department logged a total of 15,670 miles. Individual miles are: Squad Vehicle Squad Usage Monthly Current Reassign/ Miles Miles Replace Date M-1 2001 Ford Crown Victoria Patrol 211 42,941 2004/2005 M-2 1996 Chevrolet Caprice Admin. 383 126,873 '. 2003/2004 M-3 1998 Ford Crown Victoria Patrol/Support 565 111,469 2005/2006 M-4 2002 Chevrolet Impala Patrol 2,095 10;000 2005/2006 M-5 1998 Ford Crown Victoria Lieutenant 632 104,268 2003/2004 M-6 2003 Chevrolet Impala Chief 643 4,001 2007/2008 M-7 2001 Ford Crown Victoria Patrol 3,035 55,465 2004/2005 M-8 M-9 2000 Ford Crown Victoria Patrol 1,931 2. 47,939 2004/2005 M-10 1991 Ford Thunderbird DARE 406 119,9F41 2004/2005 M-11 2003 Ford Crown Victoria Patrol2,430 4� 15,588 2005/2006 si M-12 1999 Ford Expedition Patrol/Support 864 j s 30,1151`° . 2009/2010 M-13 2001 Ford Crown Victoria K-9 1,320 23j : - 2010/2011 M-14 2003 Ford Crown Victoria Patrol 1,155 1 17,S22r ;". 2005/2006 Yorkville Police Department Offense Report - January 2003 Offense C tegnries JAN FEB NEAR < APR. } MAY 1 ::JUN JUE: I AUG 1 SEP I:: OGT I INV I DEC TOTALS Arson 0 0 0 0 0 0 0 0 0 0 0 0 0 Assault 0 0 0 0 0 0 0 0 0 0 0 0 0 Battery 8 . 0 0 0 0 0 0 0 0 0,:.. 0 0 8 Burglary 7 0 0 0 0 0 0 0 0 0 0 0 7 Cannabis Offenses 1 0 0 0 0 0 0 0 0 0 0 0 1 Controlled Substance Offenses 0 0 0 0 0 0 0 0 0 0 0 0 0 Crimes Involving.Children 2 0 0 0 0 0 0 0 0 0 0 0 2 Criminal Damage 9 0 0 0 0 0 0 0 0 0 0 0 9 Deceptive Practices 9 0 0 0 0 0 0 0 0 0 0 0 9 Drug Paraphernalia Offenses 1 0 0 0 0 0 0 0 0 0 0 0 1 Firearms Offenses 0 0 0 :... 0 0 0 0: :: 0 0 0 0 0.::. 0..... Gambling Offenses 0 0 0 0 0 0 0 0 0 0 0 0 0 Kidnapping 0 0 0 0 0 0 • 0 0 0 0 0 0 0 t w I. zlaitcxt-Tnter€�xes x tI .. ........... ... :.-::.::......::-. :::::::.::::: :.-:........:..:.:::::..... .....:::::.::;:.::: .::..:........... :....::....-.....:. Liquor Offenses ' 0 0 : 0 0 0 0 1. 0 0 0 0 0 0 0 Murder 0 0 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 0 0 0 Sex Offenses 0 0 0 0 0 0 0 0 0 0 0 0 0 Theft 6 0 0 0 0 0 0 0 0 0,,.: 0 0 6 All Other Criminal Offenses 13 0 0 0 0 0 0 0 0 0 0 i 0 13 Traffic Incidents::: : JAI 1 FES 1 ;MAR : APR: MAY ;JUN I JUL .I AiUG 1. SEP I_ OCT:: I NOV I DEC. : TOTALS: Driving Under The Influence 8 0 0 0 0 0 0 0 0 0 0 0 8 License/Registration Violations 33 0 0 0 0 0 0 0 0 0 0 0 33 Seatbelt Citations 9 0 0 0 0 0 0 0 0 0 0 0 9 Seatbelt Warnings 8 0 0 0 0 0 0 0 0 0 0 0 8 Speeding Citations 31 0 0 0 0 0 0 0 0 0 0 0 31 Speeding Warnings 44 0 0 0 0 0 0 0 0 0 0 0 44 Transportation of Alcohol 0 0 0 0 0 0 0 0 0 0 0 0 0 Uninsured Motor Vehicle 36 0 0 0 0 0 0 0 0 0 0 0 36 Total Citations Issued 80> ::0 0 0 0 0 0 0 Q 0 0 0 80: Total Verbal•Warnings Issued 35' ::::0;.:;-;- 00 : 0 ";;;;;;;.:0..;;;;;;;;;;;...;;;;;..;:.:':;-;;;O:;--;.:: 00 0 0 0 35 Total Written WarnmgsIssued :` 297 :•. 0 0 0 0 0 0 0 00 0 0 297 Accident Reports;Taken < JAN I F'EB 1 ?MAR•. t APR I MAY I :JUN 1 JUL I AUG I SEP I OCT; I NOV DEC TOTALS Hit and Run Accident 4 0 0 0 0 0 0 0 0 0 0 0 4 Property Damage Accident 17 0 0 0 0 0 . 0 0 0 0 0 0 17 Personal Injury Accident 3 0 0 0 0 0 0 0 0 0 0 0 3 Total Accidents:Taken 24 0 0 0 :0::.-"::::',:::::' 0 0. 0 0 0 0 :-.0::;;;;;;:_;;;;:-.;;24; **Unlawful Visitation Interference is reported under the Kidnapping Section of the Illinois Uniformed Crime Reporting system. The Kidnapping line item includes this offense in its totals. Yorkville Police Department Manhour Report - January 2003 PATR©T. SAN r'i B MAR APR L16.00 � <.1 JUL ( ;AUG. 1 SSP ( . OCT NOV. DEC... Tf TAL : Accidents 16 00 Administrative Activity 43� 67 432.67 Animal Complaints 2 50 115.82 Arrest Activity21 82 07.50 Assist Agencies 115 82 �ommunity Relations 27 50 departmental Duties 87 58 __ .nvestigations 116.07 466.35 Jrdinance/Traffic Violations 63 10,_ Personnel Activity 466 35 Preventive Patrol 520 33 , ?ublic Complaints 36 13 .. ....3.5.67 177.33 36 13 1.11A111k1111.11',ii111.1.1111g1:1;11:11.111ii:iili:111111,i1M11:1.1i111111.1:1.1.11:111".-1!i11.111:11:11.i1i1i11.i1.111..1.:1111..1T!.:1-1.11.:11..g1'1.111.11Gi1:.1.'iii11,51.i1:Ag11:i1i1111;11111 ',30.:9.8 357 6873 ARRMLAE ©C --"--------- 309.17 ?ublic Services 7 8 3177 33eport Activity tvity 230 08, V ( DEC TOTALSSchoolAc309 17 UG ( SP [ T �O173.33 Traffic Activity 12AAY J JfIN Tijiiil'i:Malligi:l'gl-NAi#MIEIMigg 173.33 Training N FEB 1Mf�DMINISTRATIVE JA thief 173 33>: 2PAT Officer 173 33,; 5rossing Guards (In Days) 38 00 73.33 Lieutenant 173 33,;:.11111111:1111 ..,...:: : .. 3ffice Supervisor 173 33 .ecords Clerks 278•83 ... ... 1 278 83 tOTALs 3796 911 0.00 0 00 . 001 0 001 0.00 ..........,.............:..„.„,,E.::,.....-:::,::::„.:::::4,00.J 0 00 0,00 0 00 0.00 379 .91; ` 0 CiTy '2 �r � Yorkville Police Department Incident Report Summary January 22, 2003 through February 23, 2003 o isij y hCCE 01-22-03.. 1335 030089 Criminal Damage to Property 503 Countryside Center Officer was responding to a damaged vehicle where the victim had an argument with the suspect. When the victim arrived at the residence, another vehicle had damage done to it as well. 01-23-03.. 1255 030091 Contributing to the Delinquency of a Minor 200 Block Adams Street Juvenile stated to police that the suspect supplied alcohol and drank the alcohol with the juvenile at the address on the 200 block of Adams Street. 01-23-03.. 14:49 030092 Traffic Accident/Injury Route 47/Fox Street Unit 1, while traveling northbound on Route 47, disregarded the light at Fox Street and struck Unit 2, which was traveling through the intersection at Fox Street. Both subjects were transported to Rush-Copley Hospital. 01-25-03..0712 030097 Traffic Arrest Route 34/Timbercreek Police stopped a vehicle and discovered that the driver did not have a valid driver's license nor did they have insurance. The subject was arrested and transported to Kendall County Corrections. 01-25-03.. 1725 030100 Theft Super 8 Motel Between 1510 hours and 1715 hours, unknown person(s) stole $800 worth of jewelry from a room at the Super 8 Motel. 01-27-03.. 1415 030103 Credit Card Fraud Desk Report at YPD Victim came to the police department to make a report. The victim's debit card was being used without permission. 01-28-03..1243 030105 Found Articles Lyon's Forest Preserve Subject came to the police department and turned in a found camera (Canon 32mm Sure Shot) which they had found at the Lyon's Forest Preserve. Owner information unknown. 01-28-03 .. 1540 030107 Traffic Arrest Route 126/Route 71 Police stopped a vehicle because the registered owner had a suspended license and the vehicle did not match the registration. The driver was arrested and transported to Kendall County Corrections. 01-29-03..0630 030109 Battery 2700 Block N.Bridge Street Victim stated an employee hit the victim once while at work. This is currently under investigation. 01-27-03..n/a 030111 Burglary 2132 Kingsmill Person(s) unknown removed a fireplace and associated parts from a house under construction. 01-29-03..2145 030114 Traffic Arrest Route 47/Route 34 Officer pulled over a vehicle for improper lane usage and was suspected to be under the influence. After agreeing to take and failing field sobriety tests, the suspect was taken into custody and charged with Driving Under the Influence of Alcohol. lof5 Incident Report Summary - Blank.doc `,CEO C/,.. '� .0 .. Yorkville Police Department Incident Report Summary .�n EsT �� , e� January 22, 2003 through February 23, 2003 o iiia 4 9�474CE \may\` 01-30-03.. 1025 030116 Traffic Arrest Route 47/Route 34 After a registration check, officer found the registered owner to be suspended. This was confirmed and the driver was taken into custody for Driving While License Suspended then transported to Kendall County Corrections. 01-24-03..n/a 030117 Credit Card Fraud 2200 Block of Northland The victim reported that person(s) unknown charged merchandise to a credit card account. 01-31-03..0225 030118 Traffic Arrest Center Pkwy/Countryside Officer pulled over a vehicle for driving with no headlights and improper lane usage. Subject failed all field sobriety tests given and was arrested for DUI. 01-31-03..0710 030119 Traffic Accident/Injury Route 71/Country Hills Unit 1 was northbound at Route 71 at Country Hills Drive and Unit 2 was southbound at Route 71 at Country Hills Drive. Witnesses state Unit 1 attempted to pass a vehicle and hit Unit 2 head-on. The driver from Unit 1 and both the driver and passenger from Unit 2 were transported to Copley Hospital for injuries. Driver of Unitl was cited for improper passing and the driver of Unit 2 was cited for no insurance. 02-01-03.. 1021 030125 Traffic Arrest Route 34/Tuma Road The subject was stopped for driving while license suspended. The subject was arrested for such and transported to Kendall County Corrections. 02-02-03..1200 030130 Traffic Accident/Injury Route 47/Spring Street Unit 1 was northbound at Route 47 from Center Street when a former occupant attempted to get back into the vehicle while it was moving. The pedestrian was drug for a short distance, receiving injuries. The pedestrian was transported to Mercy Hospital and the driver was charged with leaving the scene of an accident. 02-02-03..0142 030131 Traffic Arrest 70 Block of Crooked Creek Officers were called to the area for a vehicle running while parked on the roadway. Officers found the subject sleeping in the vehicle. Officers arrested the subject for DUI. The subject submitted to a breath test and registered over the legal limit. 02-02-03..n/a 030132 Criminal Damage to Property 100 Block S. Bridge Street Officer responded to a home to find writing on the wall and some items taken. 02-02-03..2006 030135 Theft $300 and Under Kentucky Fried Chicken Victim stated she left her purse at the Kentucky Fried Chicken. Upon contacting the restaurant, she was told it was not located in the store by employees. Victim then contacted police to report her purse and its contents stolen. 02-03-03..0740 030136 Aggravated Battery 300 Block Colton Street A juvenile was arrested for aggravated battery after pushing an aide aboard a school bus. 2of5 Incident Report Summary - Blank.doc Yorkville Police Department Incident Report Summary January 22, 2003 through February 23, 2003 9 5 y1.CE0.>" 02-03-03.. 1432 030138 Traffic Arrest Bridge StreetlLandmark A vehicle was stopped for a registration check. The officer discovered the driver had a revoked license and two warrants. The driver was arrested for such and transported to Kendall County Corrections. 02-04-03.. 1900 030142 Traffic Arrest Route 34/Cannonball Officer stopped the vehicle due to the registered owner having a suspended driver's license. Driver was arrested for such and transported to Kendall County Corrections. 02-04-03..2230 030145 Traffic Arrest Route 47/Galena Officer effected a traffic stop and noticed the driver to have glossy eyes, slurred speech. Driver failed field sobriety tests and was arrested for Driving While Under the Influence of Alcohol. 02-05-03..1600 030147 Traffic Arrest Route 47/Route 71 Police stopped a vehicle and discovered the driver had a revoked driver's license. The driver was then arrested for such and transported to Kendall County Corrections. 02-06-03..0839 030148 Traffic Arrest Candleberry/Route 71 Police stopped a vehicle for a traffic violation and discovered the driver had a suspended driver's license. Also, the driver had a small quantity of cannabis in his possession. 02-07-03.. 1411 030152 Traffic Arrest Route 47/Countryside The subject was stopped for suspended registration. The officer was then arrested and transported to Kendall County Corrections. 02-07-03..2245 030155 Traffic Arrest Route 34/Route 47 Officer observed a vehicle being driven by suspect almost strike a Kendall County Deputy's squad car at Route 34 and Route 47. After conducting a stop, the driver was found to have a suspended driver's license and was wanted on a warrant out of Aurora. The driver refused all field sobriety tests and was taken to Kendall County Corrections. • 02-08-03..0450 030156 Traffic Arrest Route 47/Landmark Subject was pulled over for improper lane usage. Officer noted subject showed signs of intoxication. Subject was found to be under the age of 21 and was arrested and charged with Driving Under the Influence of Alcohol and Unlawful Consumption of Alcohol By a Minor. 02-10-03..1400 030157 Traffic Arrest Route 71/Route 126 Officer stopped a vehicle for a traffic violation and a written warning was issued. After the subject was released, a delayed Secretary of State response showed the driver to be suspended. A citation and notice to appear were mailed to the driver's residence. 02-11-03..1230 030163 Lost Property Countryside Mall The victim believed he lost his cell phone in the Countryside Mall. The phone is valued at approximately $50. 3 of 5 Incident Report Summary - Blank.doc ,QED City 1 y Yorkville Police Department Incident Report Summary E t836 January 22, 2003 through February 23, 2003 02-11-03..2311 030166 Curfew Violation Bruell Street Dead End While on patrol, an officer conducted a check of a suspicious vehicle. The officer discovered the subject was a juvenile who in turn was transported to their residence and turned over to parents. 02-14-03..0510 030171 Warrant Arrest 700 Block Bristol Avenue Subject was known to be wanted on a warrant. Officer went to the residence and took the subject into custody, turning them over to the Kendall County Corrections Deputies for processing. 02-14-03.. 1800 030174 Criminal Damage to Property Yorkville High School Lot Victim noticed her car was keyed while parked in the Yorkville High School parking lot. ' 02-14-03 1310 030175 Fraud Osco Pharmacy Unknown male attempted to use a fraudulent prescription. 02-18-03 1450 030192 Warrant Arrest YPD Lobby Wanted subject came to the Yorkville Police Department to turn themselves in. The warrant was confirmed and the subject was arrested, transported to Kendall County Corrections and turned over to Corrections Deputies for processing. 02-19-03 1531 030196 Traffic Arrest Route 47/Fox Street Driver was pulled over for speeding. Upon checking the driver's license status, it was found they did not have a driver's license. The driver was arrested for such and transported to Kendall County Corrections. 02-20-03 0650 030198 Traffic Arrest Route 47/Fox Street Upon a registration check, the driver was found to have a suspended driver's license. The driver was stopped for such and taken into custody. The driver was transported to Kendall County Corrections for processing. 02-21-03 2345 030203 Violation of Order of Protection 1400 Block Chestnut Yorkville Police responded to the residence and while on the scene, identified a subject pursuant to an order of protection which lists the address as protected with him being the respondent. The subject was arrested and transported to Kendall County Corrections pending bond. 02-22-03 0825 030204 Criminal Damage to Property 1600 Block Cottonwood The mailbox at the residence was damaged. 02-22-03 1350 030205 Traffic Arrest Route 47/Wheaton A traffic stop was effected on the suspect's vehicle for no front registration plate. After speaking with the driver, it was learned they had a suspended driver's license. The subject was arrested for such and transported to Kendall County Corrections. 4of5 Incident Report Summary - Blank.doc =`��D C/Ty0 Yorkville Police Department Incident Report Summary EST%H87 January 22, 2003 through February 23, 2003 o _ o '4 1-E 0"' 02-23-03 0018 030208 Traffic Arrest Route 47/Galena The officer stopped the suspect's vehicle for improper lane usage. Driver had extreme odor of an alcoholic-type beverage emitting form their facial area. Field sobriety tests were failed and the driver was charged with Driving Under the Influence of Alcohol. Subject was then transported to Kendall County Corrections for processing. 02-23-03 1255 030210 Warrant Arrest Dwayne Food Mart Subject was found to be wanted through a registration check. Subject was identified and arrested for the confirmed warrant out of Will County. Subject was transported to Kendall County Corrections for processing. 5 of 5 Incident Report Summary - Blank.doc • United City of Yorkville County Seat of Kendall County EST.% '�� 1836 800 Game Farm Road 4, V) Yorkville, Illinois 60560 �� :1 p Phone:630-553-4350 Fax:630-553-7575 L E \w March 3, 2003 Mr. JD Ulibarri Manhard Consulting, Ltd. 3050 Finley Road, Suite 302 Downers Grove, Illinois 60515 Re: Montalbano Development —Final Plat & Plan Review Dear JD, I have reviewed the revised final plat and plan for the referenced development, received on 2/24/03, and have the following comments: Plat • Please provide documentation on IDOT's standards for offsets at intersections. Existing Freemont Street is not centered in the ROW. Is your 3-foot offset based on the ROW or pavement centerlines? • I understand that the name"Austin" has been chosen from the city's street name list. Please confirm with your client and rename Street "A" accordingly. Plan General: • Walter Deuchler needs to review the plan with respect to the sanitary design. • An engineer's estimate of cost must be submitted for review once the plan is approved. It will be used to determine the letter of credit amount, the engineering review fee and administration fee, and is also needed for determining future letter of credit reductions. • Revisions to the detention basin grading, stormwater management plan, and the Basin B discharge structure all look OK. • Please submit the landscape plan for review. Sheet 2: • Label Lot 13. • M3-12 curb & gutter is only to be constructed at driveway locations. This is on the west and south sides of Street"A" (between sidewalk ramps at the SW corner Landmark/Street "A" and SW corner Freemont/Street "A", and from approximate Sta. 4+40 to the sidewalk ramp at the SE corner of the Landmark/Freemont intersection. Revise curb designations, curb elevations on Sheet 8, and structure rim elevations on Sheets 12 and 13 accordingly. • The curb along the south side of Landmark at Street "A" and at Freemont should be removed. Leaving a depressed curb across the intersection will lead to premature roadway deterioration from impact loadings and giving additional routes for water to pass into the roadway sub-base. Sheet 3: • Submit the plan for the emergency access lane to Tim Fairfield at BKFD for approval. Sheet 13: • Need rim/invert elevations for CB-14 and CB-15. • FES-6 is labeled as FES-8 on Sheet 5. Please correct. Please make the requested revisions and resubmit 2 prints of the plat and plan along with any supplemental information at your earliest convenience. This plat and plan are scheduled for review at the Committee of the Whole meeting of March 4, 2003. If you have questions regarding any of these items, please call me at 553-4350. Very truly yours, Joseph Wywrot City Engineer Cc: Tony Graff, City Administrator Anna Kurtzman, ICCI 03/04/2003 13. 19 FAX 630 553 5764 DANIEL J. KRAMER 1002/011 STATE OF ILLINOIS ) ) SS. COUNTY OF KENDALL ) DEVELOPMENT AGREEMENT FOR MONTALBANO HOMES FOR LONGFORD LAKES DEVELOPMENT Prepared by& Return to: Law Offices of Daniel J. Kramer 1107A S. Bridge St. Yorkville, IL 60560 630.553.9500 1 03/04/2003 13. 19 FAX 630 553 5764 DANIEL J. KRAMER 1003/011 DEVELOPMENT AGREEMENT This Development Agreement,hereinafter referred as to"Agreement",is made and entered into this day of ,2003,by and between Montalbano Homes, an Illinois licensed and authorized to do business in the State of Illinois,hereinafter referred to as "DEVELOPER" and the United City of Yorkville, Illinois, a Municipal Corporation, hereinafter referred to as"CITY". The DEVELOPER and the CITY may hereinafter be referred to as the Parties. WITNESSETH WHEREAS,the DEVELOPER is an Illinois and the Developer of certain real property,hereinafter referred to as "Property",located in the CITY and legally described as set forth in Exhibit"A"attached hereto and incorporated by references as if more fully set forth; and WHEREAS, the Property is generally located south of Landmark Avenue, south-west of Marketplace Drive, and west of McHugh Road. The Property is zoned R-4 General Residence District and consists of approximately 13.648 acres; and WHEREAS, the CITY has determined that the teams and conditions set forth herein will serve a public use and will promote the health,safety,prosperity,security,and general welfare of the inhabitants and taxpayers of the CITY; and WHEREAS,the DEVELOPER, its vendors, grantees, assigns, successors,trustees, and all others holding any interest now or in the future, agree and enter into this contract, which shall operate as a covenant running with the land and be binding upon any developer and its representatives; NOW, THEREFORE, the CITY and the DEVELOPER, in consideration of the mutual covenants and agreements contained herein, do mutually agree as follows: ARTICLE I LANDSCAPE AND BUFFERING The DEVELOPER covenants and agrees that it shall comply with and conform its landscape improvements to the Ordinance requirements of the CITY as they existed at the date of entry of the Consent Decree between the CITY and the predecessor in title to DEVELOPER herein. Further, landscaping shall be in conformance with all terms set out in the Consent Decree except as where specifically modified by this Agreement or Exhibit"B"which is attached hereto and incorporated herein by reference as the Final Landscape Plan entered into between the CITY and DEVELOPER. 2 03/04/2003 13 19 FAX 630 553 5764 DANIEL J. KRAMER 0004/011 ARTICLE II PROPERTY DEVELOPMENT A. Subject to the provisions of Paragraphs B and C below, the DEVELOPER may construct,erect,and develop on the Property the improvements or buildings pursuant to the final site plan approved by the CITY. B. i. The DEVELOPER hereby agrees with the CITY that DEVELOPER may build sixty-two (62) single family attached townhouse or condominium dwelling units with parking and amenities provided on the approved Site Plan which is attached hereto and incorporated herein as Exhibit"C". ii. All building envelopes shall be as disclosed on the Site Plan attached hereto and incorporated herein as Exhibit "C". The CITY has expressly approved the configuration of lots and building envelopes as contained therein. C. DEVELOPER and CITY agree that the Final Site Plan and the architectural elements of the building to be constructed as shown on the final plans for the final development shall be substantially in accordance with Exhibit"C"with respect to the materials, architectural style, elevations and design. The CITY shall approve the Final Site Plan provided it is substantially in accordance with Exhibit"C". D. Roadway Improvements: i. Walnut Street: 1. DEVELOPER is to dedicate thirty-three (33) feet of right-of-way along Walnut Street as depicted on the Final Plat of Subdivision. 2. The DEVELOPER is to construct a sidewalk along the southern right- of-way of Walnut Street between Route 47 (Bridge Street) and Freemont Street. a. Final alignment and grade of this sidewalk will be determined in the field. b. The sidewalk shall be constructed through gravel driveways and butted up against concrete or bituminous driveways. 3. The DEVELOPER is to construct a sidewalk along the northern right- of-way of Walnut Street from Freemont Street to the eastern property line. 3 03/04/2003 13. 19 FAX 630 553 5764 DANIEL J. KRAMER 0005/011 4. The DEVELOPER shall regrade/restore areas where new sidewalk is constructed. ii. McHugh Road: 1. DEVELOPER is to dedicate forty (40) feet of right-of-way along McHugh Road as depicted on the Final Plat of Subdivision. 2. The CITY is not requiring the DEVELOPER to provide sidewalks along McHugh Road. iii. Freemont Street: 1. DEVELOPER is to dedicate sixty (60) feet of right-of-way as depicted on the Final Plat of Subdivision to extend Freemont Street from Walnut Street to Landmark Avenue. 2. The DEVELOPER is required to provide sidewalks along both sides of Freemont Street as depicted on the Final Engineering Plans. 3. The existing detention pond side will have B6-12 curb and gutter. The east side of Freemont Street has a townhome building fronting on it and will be improved with a M3-1 2 roll curb. iv, Longford Lane: 1. The DEVELOPER is required to dedicate to the CITY sixty(60)feet of right-of-way (known as Longford Lane)as depicted on the Final Plat of Subdivision. 2. DEVELOPER is to provide sidewalk along the western/southern side of Longford Lane as depicted on the Final Engineering Plans. 3. The western/southern side of Longford Lane shall be M3-12 curb and gutter. The eastern/northern side of Longford Lane shall have B6-12 curb and gutter. v. Landmark Avenue: 1. In order to connect to existing public facilities,the DEVELOPER will need to saw cut a portion of Landmark Avenue. 4 03/04/2003 13 19 FAX 630 553 5764 DANIEL J KRAMER f J006/011 E. Emergency Access: i. The DEVELOPER is required to install and maintain a twenty(20)foot wide hard surface emergency access lane to be located on Lot 11 as depicted on the Final Engineering Plans (connecting the private driveway to Marketplace Drive). ii. The emergency access lane shall be constructed to support a fifty-five thousand(55,000)pound vehicle. iii. Landscaping shall be provided adjacent to the emergency access lane as shown on the Landscape Plan. iv. The corners of the emergency access lane shall be clearly defined so that emergency personnel can locate the lane quickly. v. DEVELOPER shall plant grass or similar ground cover to grow through grasscrete so that the area affected does not appear to be a normal access but one restricted for emergency access use. In the event the police department or the public works department of the CITY determines that the public is in fact using said emergency access for non-emergency use,the CITY reserves the right to require the DEVELOPER to place a decorative gate, chain, or similar break-away barrier to prevent non-emergency use. ARTICLE III BUILDING SETBACKS In construction of the proposed townhome units above referenced in the terms of this Agreement, the following building setbacks shall be adopted in the development and construction thereof: A. Fifty(50) feet from the western lot line B. Forty(40) feet from the Walnut Street right-of-way C. Thirty(30) feet from the Longford Lane right-of-way D. Twenty(20) feet from the Landmark Avenue right-of-way E. Thirty(30) feet from the eastern side of the Freemont Street right-of-way F. Twenty(20)feet from the western side of the Freemont Street right-of-way 5 03/04/2003 13: 20 FAX 630 553 5764 DANIEL J. KRAMER 81007/011 G. Twenty(20) feet from the Marketplace Drive right-of-way H. Twenty(20) feet from the McHugh Road right-of-way I_ Forty(40) feet from the southern property line of Lot 11 J. Forty(40) feet from the property line abutting a tract described by Trustee's Deed recorded June 6, 1982 as Document No. 82-2359(a.k.a. PIN 02-28-326-006) K. Minimum of twenty(20) foot setback between buildings ARTICLE IV STORMWATER MANAGEMENT A. As to detention ponds constructed totally upon DEVELOPER's subject property, DEVELOPER shall through the creation of its Homeowners'Association provide for maintenance of those detention ponds as the sole and separate obligation of said Homeowners' Association. In regard to a third detention pond that currently exists adjacent to the site, this Development Agreement shall in no way alter any right or obligation that may exist as a covenant running with the land being developed by DEVELOPER and executed by its predecessor in title obligating the subject real property to maintenance obligations thereof. If any obligation exists on the subject parcel to maintain or contribute to the maintenance of the off-site detention, said obligation shall be that of the Homeowners' Association for Longford Lakes Development. B. A Back-Up Special Tax Service Area shall be created by the CITY, a Consent shall be executed by the DEVELOPER,and an Enabling and an Enacting Ordinances shall be created and passed by the City Council of the CITY providing for payment of all maintenance obligations as to common landscape,open space,signage,beaming,and detention pond maintenance and repair responsibilities including any other common areas attributable to the Homeowners' Association in the event the Homeowners' Association fails to perform any of this obligations. The determination by the City Council of the CITY shall be final as to the decision to make any levy as to the Back- Up Special Tax Service Area in the event the CITY finds that the Homeowners' Association is not maintaining its responsibilities thereunder. C. There shall be a minimum ten(10) foot wide level area between the high water line and the adjacent right-of-way. D. All ponds, including the one previously constructed, will need to be landscaped to meet CITY standards(as noted above,the standards in the April 7, 1999 Landscape Ordinance will be used). 6 03/04/2003 13:20 FAX 630 553 5784 DANIEL J. KRAMER 0008/011 ARTICLE V WATER SERVICE AND BILLING The CITY has represented to the DEVELOPER it has an adequate supply of potable water to the subject site. DEVELOPER has specifically requested the CITY for permission to install separate shut-offs per building but to be permitted to pay the water bill as one (1)billing for the entire subject site. DEVELOPER consents with the CITY to include the obligation to pay all water bills as an item that can be levied under the Back-Up Special Tax Service Area in the event the Homeowners' Association that has primary responsibility for payment of water bills fails to timely perform its obligations hereunder. ARTICLE VI PARK AND SCHOOL CONTRIBUTION A. CITY and DEVELOPER agree that the donation for park purposes shall be a cash contribution in lieu of land. The cash contribution shall be computed in accordance with: issue to be determined at Committee of the Whole B. CITY and DEVELOPER agree that the donation for school purposes shall be a cash contribution in lieu of land. The cash contribution shall be computed in accordance with: issue to be determined at Committee of the Whole ARTICLE VII SANITARY SEWER DEVELOPER and CITY acknowledge that sufficient sanitary sewer capacity exists to permit the total development of the subject parcel with sixty-two (62) townhome units. ARTICLE VIII BUILDING CODE COMPLIANCE DEVELOPER shall be governed by the language of the original Consent Decree as to conformance to specific building codes and any changes thereunder. DEVELOPER voluntarily has agreed to contribute the sum of Nine Thousand Three Hundred Dollars and 00/100($9,300.00)at the rate of One Hundred Fifty Dollars and 00/100($150.00)per dwelling unit payable at the time of recording of Final Plat of Subdivision for construction of a CITY municipal building. 7 03/04/2003 13 .20 FAX 630 553 5764 DANIEL J. KRAMER f/J009/011 ARTICLE IX CONSENT DECREE COMPLIANCE DEVELOPER and CITY acknowledge that the subject property is bound by the terms of a Consent Decree affecting the subject property previously entered in the Circuit Court of Kendall County. Prior to approval of the Site Plan and Final Plat of Subdivision,DEVELOPER shall secure a letter from Inland approving the Site Plan and Development Agreement. Upon presentation of said letter,the CITY through its City Attorney shall obtain a written Agreed Order modifying the Consent Judgment in conformance with the Site Plan and Development Agreement approving all changes thereunder. ARTICLE X MISCELLANEOUS PROVISIONS A. This Agreement shall be binding on and inure to the benefit of the Parties, their respective heirs, successors and assigns, and shall be enforceable according to its terms and conditions under the laws of the State of Illinois. B. The various parts,sections,and clauses of this Agreement are hereby declared to be severable. If any part, sentence, paragraph, section, or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction,the remainder of the Agreement shall not be affected thereby. C. In all other respects the original Consent Decree is hereby ratified,re-published,and confirmed. D. All notices provided for herein shall be in writing and shall be deemed effective when personally delivered or three days after such notices have been mailed be certified or registered mail,postage-prepaid,return receipt requested,to the Parties at the addresses given below or at such other address as may be specified by written notice. If to DEVELOPER: Montalbano Homes Attn: Attorney Mike McGurn 2208 Midwest Rd. Oak Brook, IL 60523 8 03/04/2003 13:20 FAX 630 553 5764 DANIEL J. KRAMER a 010/011 If to the CITY: United City of Yorkville United City of Yorkville Attn: Daniel Kramer,City Attorney Attn: Tony Graff, City Administrator 1107A Bridge Street 800 Game Farm Road Yorkville,IL 60560 Yorkville, IL 60560 IT WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first above written. United City of Yorkville, Illinois By: Arthur F. Prochaska, Jr., mayor ATTEST: City Clerk MONTALBANO HOMES, An Illinois By: Attest: 9 03/04/2003 13:20 FAX 630 553 5764 DANIEL J. KRAMER 011/011 EXHIBIT LIST Exhibit"A" - Legal Description Exhibit "B" - Final Landscape Plan Exhibit "C" - Approved Site Plan 10 \��D CITy II 2 O esr.� � ia90 % J9/UnitedCitYofyorkvilie MEM 0 800 Game Farm Road, Yorkville, Illinois 60560 February 18, 2003 TO: Economic Development Committee FROM: Tony Graff CC: Mayor Prochaska RE: Text Amendment for R-3 Zoning Outlined below is the suggested text amendment: ACCESS TO PUBLIC STREET: Except as otherwise provided for in this Title, every residential building shall be constructed or erected upon a lot or parcel of land which abuts or has public access upon a public street unless a permanent easement of access to a public street was of record prior to the effective date hereof. TG:ead STATE OF ILLINOIS ) Drafted 2/27/03 ) as. COUNTY OF KENDALL ) ORDINANCE NO. AN ORDINANCE AMENDING TITLE 10, CHAPTER 3,SECTION 6 OF THE YORKVILLE CITY CODE (Access to Public Street) WHEREAS, THE UNITED CITY OF YORKVILLE, after careful consideration by the Mayor and City Council,has determined it necessary to define,classify,regulate and restrict zoning within the United City of Yorkville in order to preserve the heath, safety and well being of its citizens; WHEREAS, THE UNITED CITY OF YORKVILLE, after careful consideration by the Mayor and City Council,has determined that certain sections within the General Zoning Provisions are in need of clarification; WHEREAS,THE UNITED CITY YORKVILLE, after careful consideration by the Mayor and City Council,has determined that it is in the best interests of the community to amend Title 10, Chapter 3,Section 6 of the Yorkville City Code in order to clarify the definition of"Access to Public Street'; NOW THEREFORE BE IT ORDAINED BY THE UNITED CITY OF YORKVILLE; 1. That Title 10, Chapter 3,Section 6(Access to Public Street)of the Yorkville City Code is hereby amended to read as follows: "ACCESS TO PUBLIC STREET: Except as otherwise provided for in this Title, every residential building shall be constructed or erected upon a lot or parcel of land which abuts or has public access to and upon a public street unless a permanent easement of access to a public street was of record prior to the effective date hereof." REPEALER: All ordinances or parts of ordinances conflicting with any of the provisions of this ordinance shall be and the same are hereby repealed. SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. EFFECTIVE DATE; This ordinance shall be in effect from and after its passage, approval and publication in pamphlet form as provided by law. IN WITNESS WHEREOF, this Ordinance has been enacted this day of ,2003. PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE SURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by mc, as Mayor of the United City of Yorkville,Kendall County,Illinois, this day of A.D. 2003. MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois this day of ,A.D.2003. Attest: CITY CLERK This Document Prepared by: Law Offices of Daniel J. Kramer 1107A South Bridge Street Yorkville, Illinois 60560 630-553-9500 �yy'SOUgR Q=��Py ~' °= UNITED CITY of YORKVILLE • )1,1'3 County Seat of Kendall County 800 Game Farm Rd. Yorkville, IL 60560 E 630-553-4350 O`NOEO 1N �y To: Larry Kot, Chairman From: Eric Dhuse, Public Works Date: February 18, 2003 Re: Truck Purchase Larry, I would like to request City Council Approval to purchase a utility truck for the water department. We were planning to purchase this truck in the next fiscal year through the Public Works Capital Fund, but due to the pending hiring of the engineer tech, we would like to move the purchase up a few months. In our five year plan, the Dodge Dakota is scheduled to be sold in the 03-04 fiscal year. Instead of selling it, we would like to utilize that truck in the engineering department until such time as a new truck can be budgeted for the department. We currently have enough money in the reserve of the capital fund to purchase the truck in this fiscal year, then remove it from next years budget to reimburse the reserve. I would ask that this be placed on the February 24, 2003 Public Works agenda for discussion. If you have any questions, please call me. Cc: Joe Wywrot, City Engineer Traci Pleckham, Finance Director United City of Yorkville Public Works Department Water Department Maintenance Plan and Standards Goals Maintaining a municipal water system, which provides the citizens of Yorkville with clean, safe drinking water and adequate water for fire protection. Complying with all Federal and State Environmental Protection Agency rules and regulations. Purpose • Scheduling- identifying recurring and non-recurring work • Monitor work functions and data collection • Preview future schedules • Determine frequency of maintenance • Determine personnel standards and levels • Determine growth impacts on maintenance • Determine cost impacts for maintenance and expansion Classification of Maintenance • Housekeeping - General cleaning in the shop and office areas. For example, sweeping, mopping, scrubbing, emptying garbage cans, and washing vehicles. • Routine Maintenance - daily well monitoring, installation of outside readers, acting on problem response forms, and similar recurring maintenance activities. • Preventative Maintenance—(includes periodic inspections to prevent breakdown)- trucks, backhoe, pumps, power tools, and other equipment used by the water department • City Programs— assisting other departments in the preparation for city sponsored events. • Scheduled Improvements—flushing hydrants, exercising valves, main and service installations, hydrant replacement, and large equipment re airs and replacements. • Emergency Repairs—usually due to weather, misuse, or other unpredictable occurrences. • Other—items that do not fit into one of the identified categories. Water Maintenance Identification 10- Water Main Maintenance 10-01 Main Break Repair 10-02 New Installation 10-03 Contractor Assistance 10-04 Other 20- Water Service Maintenance 20-01 Raise/Lower B Boxes 20-02 Locate Service 20-03 Leak Repair 20-04 Service Tap 20-05 Other 30- Samples and Testing 30-01 Monthly Samples 30-02 New Construction Samples 30-03 Boil Order Samples 30-04 Other Samples 40- Well Maintenance 40-01 Daily Check 40-02 Booster Station Check 40-03 Monthly Well Data Reports 40-04 Draw Downs 40-05 Emergency Repair 40-06 Annual Check 50- Hydrant and Valve Maintenance 50-01 Hydrant Repair 50-02 Hydrant Replacement 50-03 Hydrant Flushing 50-04 Valve Repair 50-05 Valve Replacement 50-06 Valve Operation 60- Customer Service 60-01 Service Call 60-02 Meter Repair 60-03 Meter Installation 60-04 Meter Reading 60-05 Customer Questions 70- Cross Department Support 70-01 City Events 70-02 Street Support 70-03 Sewer Support 70-04 Park Support 70-05 Police 70-06 Non-City 70-07 Administration 70-08 City Council 70-09 Other 80- Administration and Training 80-01 In House Training 80-02 In House Workshop 80-03 Off Sit Local Training 80-04 Off Site Regional Training 80-05 Off Site Sate Conferences 80-06 Staff Meetings 80-07 City Meetings 80-08 Educational 90- Vehicle and Equipment Maintenance 90-01 Routine Vehicle Maintenance 90-02 Routine Equipment Maintenance 90-03 Major Vehicle Maintenance 90-04 Major Equipment Maintenance 100- Time Off 100-01 Vacation 100-02 Sick Leave 100-03 Holiday 100-04 Compensation Time 100-05 Overtime 100-06 Other 110- Office/Prep 110-01 Data Entry 110-02 Coding Bills 110-03 Research 110-04 Correspondence 110-05 Cleaning Water Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total Water Main Maintenance 1001 Main Break Repairs 55 480 * 1002 New Installation 0 0 1003 Contractor Assistance 240 240 1004 Other 0 category total 720 Water Service Maintenance 2001 Raise/Lower B-Boxes 2 104 2002 Locate Service/b-box 4 48 * 2003 Leak Repair 120 120 2004 Service Tap 12 12 2005 Other category total 284 Samples and Testing 3001 Monthly Samples 6 72 3002 New Construction Samples _ _ 255.5 255.5 * 3003 Boil Order Samples 16 16 3004 Others category total 343.5 Well Maintenance 4001 Daily Check 1 260 * 4002 Booster Station Check 0.25 65 * 4003 Monthly Well Data Reports 2 24 4004 Draw Downs _ 16 16 4005 Emergency Repair 16 16 4006 Annual Check 40 40 category total 421 Water Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total Hydrant and Valve Maintenance 5001 Hydrant Repair 16 16 5002 Hydrant Replacement 16 16 * 5003 Hydrant Flushing 160 160 5004 Valve Repair - 5005 Valve Replacement 5006 Valve Operation 160 160 * category total 352 Water Maintenance Hours Customer Service 6001 Service Calls 1.5 390 6002 Meter Repairs 1 _ 260 6003 Meter Installation 2.25 585 * 6004 Meter Reading 2 104 6005 Customer Questions 1 52 category total 1391 Cross Department Support 7001 City Wide Events 40 40 7002 Street Support 89.5 89.5 7003 Sewer Support 135 135 7004 Park Support 32 32 7005 Police 2 2 7006 Non-City 16 16 7007 Administration 40 40 7008 City Council 8 8 7009 Other 0 category total 362.5 Water Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total Administration and Training 8001 In House Training 40 40 8002 In House Workshop 16 16 8003 Off Site Local Training 8 8 * 8004 Off Site Regional Training 8 8 * 8005 Off Site State Conferences 16 16 * 8006 Staff Meetings _ 80 80 8007 City Wide Meetings 8 8 8008 Educational 8 8 category total 184 Vehicle & Equipment Maint. 9001 Routine Vehicle Maintenance _ 1 52 9002 Routine Equipment Maint. 1 52 9003 Major Vehicle Maint. 40 401 9004 Major Equipment Maint. 40 40 category total 184 Time Off 10001 Vacation 320 320 * 10002 Sick Leave 168 168 * 10003 Holiday 208 208 10004 Compensation Time 160 160 * 10005 Overtime 625 625 * 10006 Other 40 40 category total 1521 Office/Prep 11001 Data Entry 1 7 364 11002 Coding Bills 1 52 11003 Research 16 192 11004 Correspondence 0.5 26 11005 Cleaning 80 80 category total 714 Total Hours 6477 * Denotes areas needing improvement or change in scheduling Locate service/B-Box-we need to update our files with locations of B-Boxes for ease of future reference. New Construction Samples-This item will continue to grow as the city does, and as we expand our own facilities. Daily Well Check-As we expand, this will increase dramatically with the addition of the Cation exchange plants start to come on line. Daily Booster Check-This will increase with expansion will include at least two more for sure. Hydrant Replacement-We have some older hydrants that need replacing. If we can budget time and money, I would like to replace at least 4 per year. Valve Operation -We need to get back to seasonal operation of each valve. We have gotten away from it due to time and manpower constraints Meter Installation -This is actually a combination of outside reader installation on new construction and meter replacement in existing residences. This is exploding with the new growth. Training - We need to continue education in all departments, but water is very important with the implementation of new treatment methods, and the requirement of C.E.U.'s to maintain a valid license. 1 I Summary Each department within public works has unique characteristics which make it difficult to set one standard for maintenance throughout public works. I have used figures that more truly represent what each department's responsibilities are within public works. All dollar amounts are from the 2002-2003 fiscal year budget. All figures are current, and do not include the following: Windett Ridge, The Highlands, Country Hills II, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential, or either project in Yorkville Marketplace. Water Department Salaries (Full time, Part time, Overtime and benefits) $162,995 TOTAL MILES OF WATER MAIN 66 = $2469 per mile Infrastructure and Operational Supplies $359,850 TOTAL MILES OF WATER MAIN 66= $5452 per mile Capital Expenses* $84,000 TOTAL MILES OF WATER MAIN 66 = $1272 per mile TOTAL COST PER MILE OF WATER MAIN $9193 *Reflects entire public works capital budget divided by 3 for sewer, water and streets. Manpower Existing manpower 2 full time employees @ 2080 per year= 4160 1 part time employee @ 400 per year= 400 Total Hours 4560 Total hours needed per study 6477 Difference - 1917 Conclusion— 1 full time employee is needed to meet the standards that are being set forth. Fiscal Impact 1 full time employee Maintenance Worker I with benefits $34580 1 Full set of uniforms and gear $2000 TOTAL $36580 totals 2002 1 WATER DEPT.2002 JAN. FEB. MARCH APRIL MAY JUN JULY AUG. SEPT. OCT. NOV. DEC. TOTAL HOURS TOTALS ROUNDS 52.5 36 28 34 38.5 36 41 42.5 30 34.5 33 36 442 SERVICE CALL 10.5 19.5 32 20 38.5 33 32 40.5 31.5 17 31 33.5 339 VALVES/B-BOX 2 11 10.5 6 24.5 10 3 4 11 6 13.5 8 109.5 METERS 42.5 128 61 52 77 58.5 59 56.5 52.5 64.5 66 73.5 791 HYDRANTS 0 0 0 0 0 0 0 0 0 83 0 0 83 H2O BREAKS 2 0 0 0 13 0 3 12 0 9 4.5 11.5 55 TAP H2O MAINS 0 0 0 0 1.5 0 0 0 0 4 0 0 5.5 LOCATES 16 13 5 15 29 43 31 38 8.5 8 18 16 240.5 NEW CONSTRUCTION 29 13 42.5 34.5 15 2 7 39.5 6 22.5 26 18.5 255.5 EQUIP.REPAIR 42 5 14.5 10 8 2 2 0 0 0 12.5 13 109 TRUCK REPAIR 3 0 5.5 5 1.5 0.5 3 7 0 2 4.5 3 35 OFFICE/BILLS 69.5 44 56.5 8.5 25 16 13.5 5.5 25 14 30.5 20.5 328.5 MONTHLY SAMPLES 0 0 4.5 6.5 15.5 5 5.5 3.5 15.5 5 4.5 6 71.5 STREET DEPT. 25.5 10 10 0 0 8 0 8 2 5 17 4 89.5 PARKS DEPT. 0 0 7 3 2 0 0 5 11 0 4 0 32 SEWER DEPT. 8 4 2 18 21 11 18 22 5 8 6 12 135 MISC. 23 9 48.5 87 18 49 2 4 40.5 20 7 9.5 317.5 CITY BUILDINGS 3 2 1 0 0 0 4 0 6.5 1.5 0 4 22 SICK PAY 32 2.5 8 19 16 10 0 16 8 16 10 11 148.5 VACATION 0 8 0 0 0 0 96 24 56 0 - 0 0 184 HOLIDAY 8 16 16 0 16 0 16 0 16 0 48 64 200 OVERTIME 38.5 50 64.5 62 58.5 54.5 26.5 67.5 31 75.5 50.5 46 625 O.T.TO COMP. 0 0 13.5 26.5 6 6.5 2 8.5 1 34.5 7.5 3.5 109.5 COMP TIME TAKEN 0 0 8 28 8 36 32 24 10 48 0 8 202 P.T. 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL HOURS 407 371 438.5 435 432.5 381 396.5 428 367 478 394 401.5 4930 Page 1 JOE MOORE 2002 WATER DEPT.2002 JAN. FEB. MARCH APRIL MAY JUN JULY AUG. SEPT. OCT. NOV DEC. TOTAL HOURS JOE MOORE ROUNDS 46.5 36 28 26 36.5 30 17 36.5 28 26.5 33 26 370 SERVICE CALL 3.5 1.5 3 2 5.5 6 9 6.5 8.5 5 9 5.5 65 VALVES/B-BOX 3 0.5 1 1 1 6.5 1 14 METERS 32.5 85 61 50 76 54.5 35 56.5 52.5 55.5 58 64.5 681 HYDRANTS 27 27 H2O BREAKS 4 0.5 1.5 6 TAP H2O MAINS 1.5 1.5 LOCATES 2 4 1.5 1- 8 16.5 NEW CONSTRUCTION 25 24.5 12.5 12 5 34.5 1 14.5 15 6.5 150.5 EQUIP.REPAIR 30 0.5 1.5 2.5 34.5 TRUCK REPAIR 1.5 1.5_ 0.5 0.5 4 OFFICE/BILLS 7.5 14.5 35.5 6.5 12.5 11 5.5 5.5 13 2 7.5 6.5 127.5 MONTHLY SAMPLES 4.5 6.5 15.5 5 4.5 3.5 15.5 5 4.5 6 70.5 STREET DEPT. 5.5 1 6.5 PARKS DEPT. 0 SEWER DEPT. _ 0 MISC. 15 9 24.5 35 6 35 2 4 18.5 2 4 7.5 162.5 CITY BUILDINGS 3 2.5 1.5 7;.` SICK PAY 16 2.5 3 8 2 8 2 3 44.6. VACATION 80 8tS%, HOLIDAY 8 8 8 8 8 24 32 96 OVERTIME 16 15.5 30.5 25 23.5 20 8 22 19.5 20 12.5 13 225.5 O.T.TO COMP. 10 19.5 6.5 2 8.5 1 34.5 7.5 3.5 93 COMP TIME TAKEN 28 16 16 24 10 32 8 134 1 P.T. 0 TOTAL HOURS 200.5 176.5 233 214 207.5 186.5 194 206.5 179.5 238.5 188 192.5 2417 Page 1 t t brian 2002 WATER DEPT.2002 JAN. FEB. MARCH APRIL MAY JUN JULY AUG. SEPT. OCT. NOV. DEC. TOTAL HOURS. BRIAN SORENSEN ROUNDS 6 8 2 6 24 6 2 8 10 72 SERVICE CALL 7 18 29 18 33 27 23 34 23 12 22 28 274 VALVES/B-BOX 2 8 10 6 23.5 10 3 3 11 5 7 7 95.5 METERS 10 43 2 14 24 _ 9 8 9 110 HYDRANTS 56 56 H2O BREAKS 2 13 3 12 5 4 10 49 TAP H2O MAINS 4 4 LOCATES 16 13 5 15 29 43 29 34 7 8 17_ 8 224 NEW CONSTRUCTION 4 13 18 22 3 2 2 5 5 8 11 12 105 EQUIP.REPAIR 12 4.5 13 10 8 2 2 10 13 74.5 TRUCK REPAIR 3 4 5 3 7 2 4 3 31 OFFICE/BILLS 62 29.5 21 2 12.5 5 8 12 12 23 14 201 MONTHLY SAMPLES 1 1 STREET DEPT. 20 9 10 8 8 2 5 17 4 83 PARKS DEPT. 7 3 2 5 11 4 32 SEWER DEPT. 8 4 2 18 21 11 18 22 5 8 6 12 135 MISC. 8 24 52 12 14 22 18 3 2 155 CITY BUILDINGS 2 1 4 4 4 15 SICK PAY 16 8 16 8 8 16 8 8 8 8 104 VACATION 8 16 24 56 104 HOLIDAY 8 8 8 8 8 8 24 32 104 OVERTIME 22.5 34.5 34 37 35 34.5 18.5 45.5 11.5 55.5 38 33 399.5 O.T.TO COMP. 3.5 7 6 16.5 COMP TIME TAKEN 8 8 20 16 16 68 P.T. 0 TOTAL HOURS 206.5 194.5 205.5 221 225 194.5 202.5 221.5 187.5 239.5 206 209 2513 Page 1 • 1 Name Week Of Description SUN MON TUE WED THUR FRI SAT TOTAL Water Main Maintenance Main Break Repair New Installation Contractor Assistance Other Water Service Maintenance Raise/Lower B-Box Locate Service Leak Repair Service Tap Other Samples and Testing Monthly Samples New Construction Samples Boil Order Samples Other Samples Well Maintenance Daily Check Booster Station Check Monthly Well Data Reports Draw Downs Emergency Repair Annual Check Hydrant and Valve Maint. Hydrant Repair Hydrant Replacement Hydrant Flushing Valve Repair Valve replacement Valve Operation Customer Service Service Call Meter Repair Meter Installation Meter Reading Customer Questions ,,•,:: Cross Department Support City Events Sewer Support Street Support Park Support Police Non-City Administration City Council Other Administration and Training In House Training In House Workshop Off Site Local Training Off Site Regional Training Off Site State Conferences Staff Meetings City Wide Meetings Educational Vehicle and Equipment Maint Routine Vehicle Maintenance Routine Equipment Maint. Major Vehicle Maintenance Major Equipment Maint. Time Off Vacation Sick Leave Holiday Comp Time Overtime Other Office/Prep _ Data Entry Coding Bills • Research Correspondence Cleaning United City of Yorkville Public Works Department Sewer Department Maintenance Plan and Standards Goals • Provide citizens of Yorkville with certain services that ensure safe and effective transportation of sanitary waste. - Purpose • Scheduling- identifying recurring and non-recurring work • Monitor work functions and data collection • Preview future weekly and monthly schedules • Establish a level of maintenance standards • Determine frequency of maintenance • Determine personnel standards and levels • Determine growth impacts on maintenance • Determine cost impacts for maintenance and expansion Classification of Maintenance • Housekeeping- General cleaning in the shop and office areas. For example, sweeping, mopping, scrubbing, emptying garbage cans, washing vehicles • Routine Maintenance- Checking lift stations, degreasing, performing JULIE locates,jetting, and similar recurring maintenance activities • Preventative Maintenance- (includes periodic inspections to prevent break down)- trucks,jetter, backhoe, power tools, and other equipment used by the sewer department • City Programs- assisting other departments in the preparation for city sponsored events. • Scheduled Improvements- pulling lift station pumps for inspection and rebuilding, exercising generator motors, infrastructure upgrades, and large equipment repairs and replacements. • Emergency Repairs -Usually due to weather, misuse, or other unpredictable occurrences. • Other- items that do not fit into one of the identified categories Sewer Maintenance Identification 10 Maintenance Sanitary Sewer Manhole 10-01 Manhole inspection 10-02 Minor Repairs 10-03 Major Repairs 10-04 Frame Adjustments 10-05 Cleaning 20 Sanitary Sewer Main Maintenance 20-01 Weekly Jetting 20-02 Monthly Jetting 20-03 Emergency Repairs 30 Customer Service 30-01 Service Call 30-02 Sanitary Sewer Main Check 30-03 General Customer Questions 30-04 Contractor Questions 30-05 JULIE Locates 40 Lift Station Maintenance 40-01 Daily Check 40-02 Degreasing Lift Stations 40-03 Monthly Maintenance 40-04 Exercise Generators 40-05 Emergency Repair 40-06 Annual Check 50 Cross Department Support 50-01 City Wide Events 50-02 Street Support 50-03 Water Support 50-04 Park Support 50-05 Police Support 50-06 Non-City Support 50-07 Administration 50-08 City Council 50-09 Other 60 Administration and Training 60-01 In House Training 60-02 In House Workshop 60-03 Off Site Local Training 60-04 Off Site Regional Training 60-05 Off Site State Conferences 60-06 Staff Meetings 60-07 City Wide Meetings 60-08 Educational 70 Time Off 70-01 Vacation 70-02 Sick Leave 70-03 Holiday 70-04 Compensation Time 70-05 Over Time 70-06 Other 80 Vehicle and Equipment Maintenance 80-01 Routine Vehicle Maintenance 80-02 Routine Equipment Maintenance 80-03 Major Vehicle Maintenance 80-04 Major Equipment Maintenance 90 Office/Prep 90-01 Data Entry 90-02 Coding bills 90-03 Research 90-04 Correspondence 90-05 cleaning Sewer Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total Manhole Maintenance 1001 Inspections 4 48 " 1002 Minor Repairs 16 16 1003 Major Repairs 32 32 1004 Frame Adjustments 32 32 1005 Cleaning 80 80 " category total 208 Main Maintenance 2001 Weekly Jetting 16 832 " 2002 Monthly Jetting _ 32 384 2003 Emergency Repairs 120 120 1336 Customer Service 3001 Service Call 2 104 3002 Main Check 1 52 3003 Customer Questions 1 52 3004 Contractor Questions 4 208 3005 JULIE Locates 4 1040 category total 1456 Lift Station Maintenance 4001 Daily Check 2 520 4002 Degreasing Lift Stations 2 104 4003 Monthly Maintenance 2 24 " 4004 Exercise Generators 2 104 * 4005 Emergency Repair 160 160 4006 Annual Check 80 80 category total 992 Cross Department Support 5001 City Wide Events 200 200 5002 Street Support 190 190 5003 Water Support 330 330 5004 Park Support 40 40 5005 Police 2 2 5006 Non-City 16 16 5007 Administration 40 40 5008 City Council 8 8 5009 Other _ 0 category total 826 Sewer Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total _ Administration and Training 6001 In House Training 40 40 6002 In House Workshop 16 16 6003 Off Site Local Training 8 8 6004 Off Site Regional Training8 8 6005 Off Site State Conferences 16 16 6006 Staff Meetings 80 80 6007 City Wide Meetings 8 8 6008 Educational 8 8 category total 184 Vehicle&Equipment MaInt. _ 7001 Routine Vehicle Maintenance 1 52 7002 Routine Equipment Maint. 1 52 7003 Major Vehicle Maint. _ 40 401 7004 Major Equipment Maint. 40 40 category total 184 Time Off 8001 Vacation 160 160 * 8002 Sick Leave 168 168 * 8003 Holiday 208 208 8004 Compensation Time80 80 8005 Overtime 400 400 " 8006 Other 40 40 category total 1056_ Office/Prep 9001 Data Entry 1 _ 52 9002 Coding Bills 1 52 9003 Research 8 96 9004 Correspondence 0.5 26 9005 Cleaning 80 80 category total 306 Total Hours 6588 * Denotes areas needing Improvement or change in scheduling Manhole Inspections-I would like to start a preventative program where we try and stop problems before they progress to an emergency situation. Manhole Cleaning-Follow up to inspections,we will spend more time cleaning after inspections. Weekly Jetting-Establish a weekly jetting program for maintenance. Devise plan to encompass entire town on a rotational basis throughout the year. Lift station monthly maintenance-a comprehensive program for routine maintenance to ensure a long working life of each of our lift stations. Vacation, sick time, and overtime-we need to start accounting for this time. It is becoming very difficult to schedule employees when many of them have hundreds of hours of time off. Summary Each department within public works has unique characteristics which make it difficult to set one standard for maintenance throughout public works. I have used figures that more truly represent what each department's responsibilities are within public works. All dollar amounts are from the 2002-2003 fiscal year budget. All figures are current, and do not include the following: Windett Ridge, The Highlands, Country Hills II, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential, or either project in Yorkville Marketplace. NOTE—at this time, we are using the same number of miles as water main until such time we can get a more accurate count. Sewer Department Salaries (Full time, Part time, Overtime and benefits) $127,578 TOTAL MILES OF WATER MAIN 66= $1933 per mile Infrastructure and Operational Supplies $55027 TOTAL MILES OF WATER MAIN 66 = $833 per mile P Capital Expenses* $84,000 P TOTAL MILES OF WATER MAIN 66 =$1272 per mile TOTAL COST PER MILE OF WATER MAIN $4038 *Reflects entire public works capital budget divided by 3 for sewer, water and streets. Manpower Existing manpower 2 full time employees @ 2080 per year= 4160 Total Hours 4160 Total hours needed per study 6588 Difference - 2428 Conclusion— 1 full time employee is needed to meet the standards that are being set forth. Fiscal Impact 1 full time employee Maintenance Worker I with benefits $34580 1 Full set of uniforms and gear $2000 TOTAL $36580 • 2002 TOTAL JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL LIFT STATIONS 85 59 76.5 67.5 52.5 45.5 79 92 105.5 65 55 65.5 848 LOCATES 90 83 88 70 58 55 109 130 118.5 126 72 75.5 1075 JETTING 38 3.5 13 27.5 11.5 9.5 24 19 13 0 8.5 8.5 176 STORM/SEWER 3 23.5 8 11 7 0 3 1 3 6.5 2.5 0 68.5 SANITARY/SEWER 6 0 19 17.5 0 0 0 5 0 0 2.5 0 50 SERVICECALL 0 0 0 0 0 0 0 0 2 1 0 4.5 7.5 PLOWSNOW 7 2.5 4 0 0 0 0 0 0 0 0 0 13.5 SALTING 0 0 0 0 0 0 0 0 0 0 0 2.5 2.5 OFFICE/BILLS 3 0 16 7 7.5 2 3 12.5 1 16 8.5 8 84.5 .MISC 41 9 0 0 0 0 • 1 13 5 0 1.5 6 76.5 .EQUIP/REPAIR 0 3.5 4 5 0 3 7 0 0 14 5.5 13.5 55.5 .TRUCK/REPAIR 4 0 5 0 14 5 0 0 7 0 13.5 14.5 63 CITY/BLDGS 20 21.5 18.5 11 0 3.5 21.5 3.5 13 21 10 51.5 195 WATER/DEPT 23 . 17.5 21 21.5 22 20.5 14 31 43.5 81.5 16 17.5 329 STREET/DEPT 8.5 9 44 8 4.5 16 10.5 21 8.5 11 25 19.5 185.5 PARK/DEPT 0 0 3 2 1.5 0 0 9 0 0 17 1 33.5 SICK/DAY 0 32 0 8 0 0 0 0 0 0 19.5 16 75.5 HOLIDAY 32 16 8 0 8 0 8 0_ 16 8 48 32 176 VAC/DAY 0 0 8 80 0 0 0 0 0 0 0 0 88 OVER/TIME 9.5 24 63.5 17 0 0 0.5 0 11 17.5 4 17 164 OTC 10 18 0 0 6 19 15.5 15.5 3 24 0 20 131 F/H 0 0 0 8 0 0 0 0 0 8 0 8 24 .COMP/TAKEN 0 62 0 0 0 0 8 16 8 11.5 32 8 145.5 TOTAL 380 384 399.5 361 192.5 179 304 368.5 358 411 341 389 4067.5 1 \ , SEWER DEPARTMENT 2002 CARL FERGUSON .JAN .FEB .MARCH .APRIL .MAY JUNE .JULY .AUG .SEPT .00T .NOV .DEC TOTAL LIFTSTATIONS 30 50 56.5 35 21.5 17 210 LOCATES 40 81.5 66 88 66 68 409.5 JETTING STORM/SEWER - 10 8.5 6.5 2 27 .SANITARY/SEWER 3 1 4 SERVICECALL 0 PLOWSNOW 0 SALTING 0 OFFICE/BILLS 0 .MISC 1 2.5 3.5 .EQUIP/REPAIR 1 13 2.5 6 22.5 .TRUCK/REPAIR 3 11 2 3 19 3.5 5.5 7 16 CITYIBLDGS 8.5 3 13 5 25 54.5 WATER/DEPT 5.5 12.5 16.5 29 6 8 77.5 STREET/DEPT PARK/DEPT 2 3 5.5 10 20.5 SICK/DAY 4.5 17 21.5 HOLIDAY 11.5 11.5 VAC/DAY 8 8 24 16 56 OVER/TIME 0 OTC 0.5 9 2 11.5 F/H 2.5 3 6.5 12 .COMP/TAKEN 8 8 1.5 8 8 17.5 TOTAL 0 0 0 0 0 0 104.5 179 . 171 201 170.5 176 1002 F SEWER DEPARTMENT 2002 MIFF MIKKELSON .JAN .FEB .MARCH APRIL .MAY JUNE _.JULY .AUG .SEPT .00T .NOV .DEC TOTAL LIFTSTATIONS 43 31, 46.5 20 140.5 LOCATES 45.5 64.5 0.66 28 138.66 JETTING 20.5 3.5 8 10 42 .STORM/SEWER 23.5 7 4 34.5 .SANITARY/SEWER 6 6.5 10 22.5• SERVICECALL 0 PLOWSNOW 1 2.5 1 4.5 SALTING 0 OFFICE/BILLS 3 16 7 26 .MISC 24 9 33 .EQUIP/REPAIR 0 .TRUCK/REPAIR 4 2 6 CITY/BLDGS 0 WATER/DEPT 9 1 3 1 14 STREET/DEPT 4 7 4 15 PARK/DEPT 0 SICK/DAY 32 . _ 32 HOLIDAY 16 8 24 VAC/DAY 8 80 88 OVER/TIME 9.5 24 44.5 1 79 OTC 0 F/H 8 8 .COMP/TAKEN 0 TOTAL 185.5 206 147.16 169 0 0 0 0 187 210 170.5 213 707.66 i SEWER DEPARTMENT 2002 DAVE BEHRENS .JAN .FEB .MARCH APRIL .MAY JUNE .JULY .AUG .SEPT .00T .NOV .DEC TOTAL LIFTSTATIONS 42 28 30 47.5 52.5 45.5 49 42 49 30 33.5 48.5 497.5 LOCATES 44.5 18.5 22 42 58 55 69 48.5 52.5 38 6 7.5 461.5 JETTING 17.5 5 17.5 11.5 9.5 14 10.5 6.5 6.5 8.5 107 .STORM/SEWER 3 1 7 7 3 6.5 2.5 30 .SANITARY/SEWER 12.5_ 7.5 . 5 2.5 27.5 SERVICECALL 2 1 4.5 7.5 PLOWSNOW 6 3 9 SALTING 2.5 2.5 OFFICE/BILLS 7.5 2 2 10 1 16 8.5 8 55 .MISC 17 2.5 1.5 21 .EQUIP/REPAIR 3.5 4 5 3 4 3 3.5 10.5 36.5 .TRUCK/REPAIR 3 14 5 3.5 8 7.5 41 CITY/BLDGS 20 21.5 18.5 11 3.5 13 3.5 10 8 5 26.5 140.5 WATER/DEPT 14 16.5 18 20.5 22 20.5 8.5 18.5 27 52.5 10 9.5 237.5 STREET/DEPT 4.5 2 40 8 4.5 16 8.5 18 3 11 25 9.5 150 PARK/DEPT 3 2 1.5 . 4.5 1 12 SICK/DAY 8 8 16 32 HOLIDAY 16 8 8 8 8 8 24 16 96 VAC/DAY 0 OVER/TIME 19 16 11 8.5 2 17 73.5 OTC 10 18 6 19 15.5 13 . 17.5 20 119 F/H 8 8 .COMP/TAKEN 62 8 16 8 10 24 128 TOTAL 194.5 178 187 192 192.5 179 199.5 189.5 187 210 170.5 213 2292.5 Name Week Of Description SUN MON TUE WED THUR FRI SAT TOTAL Maintenance Sanitary MH Inspection Minor Repairs Major Repairs Frame Adjustment Main Maintenance Weekly Jetting Monthly Jetting Emergency Repair Customer Service Service Call Sanitary Sewer Main Check General Customer Questions Contractor Questions JULIE Locates Lift Station Maintenance Daily Check Degrease Lift Station Monthly Maintenance Exercise Generators Emergency Repair • Annual Maintenance Cross Department Support City Wide Events Street Support Water Support Parks Support Police Support Non-City Support Administration Support City Council Other Administration and Training In House Training In House Workshop Off Site Local Training Off Site Regional Training Off Site State Conferences Staff Meetings City Wide Meetings Educational Time Off Vacation Sick Leave Holiday Comp Time Overtime Other Vehicle and Equipment Maint Routine Vehicle Maintenance Routine Equipment Maint. Major Vehicle Maintenance Major Equipment Maint. Office/Prep Data Entry Coding Bills Research Correspondence Cleaning United City of Yorkville Public Works Department Street Department Maintenance Plan and Standards Goals Maintaining a municipal network of roadways to ensure safety for the motoring public. Maintaining all signage within the United City of Yorkville to ensure efficiency and safety. Maintaining street lights and traffic signals to ensure safety. Maintain all storm sewers to ensure drainage of roadways and ditches. Purpose • Scheduling- identifying recurring and non-recurring work • Monitor work functions and data collection • Preview future schedules • Determine frequency of maintenance • Determine personnel standards and levels • Determine growth impacts on maintenance • Determine cost impacts for maintenance and expansion Classification of Maintenance • Housekeeping - General cleaning in the shop and office areas. For example, sweeping, mopping, scrubbing, emptying garbage cans, and washing vehicles. • Routine Maintenance - daily well monitoring, installation of outside readers, acting on problem response forms, and similar recurring maintenance activities. • Preventative Maintenance—(includes periodic inspections to prevent breakdown)- trucks, backhoe, pumps, power tools, and other equipment used by the water department • City Programs— assisting other departments in the preparation for city sponsored events. • Scheduled Improvements—flushing hydrants, exercising valves, main and service installations, hydrant replacement, and large equipment repairs and replacements. • Emergency Repairs—usually due to weather, misuse, or other unpredictable occurrences. • Other—items that do not fit into one of the identified categories. Water Maintenance Identification 100- City Services 101 Brush Pick Up 102 Leaf Removal 103 Storm Clean Up 104 Other 200- Traffic Control/Street Lighting 201 Sign Installation 202 Sign Repair 203 Traffic Signal Repair 204 Street Light Installation 205 Street Light Repair 206 Other 300- Street Maintenance 301 Hot Patch 302 Cold Patch 303 Curb Maintenance 304 Striping 305 Other 400- Plowing/Salting 401 Streets 402 Parking Lots 403 Sidewalks 404 Bulk Snow Removal 405 Other 500- Vehicle/Equipment Maintenance 501 Routine Vehicle Maintenance 502 Routine Equipment Maintenance 503 Major Vehicle Maintenance 504 Major Equipment Maintenance 505 Emergency Repair 600—Facility Maintenance 601 General Maintenance 602 Special Projects 603 Electrical 604 Plumbing 605 Heating/Cooling 606 Other 700- Right of Way Maintenance 701 Mowing 702 Trash/Litter Removal 703 Weed Spraying 704 Trimming/Pruning Trees 705 Landscaping 706 Grade and Fill Shoulders 800- Storm Sewer Maintenance 801 Catch Basin Cleaning 802 Catch Basin Repair 803 Pipe Repair 804 Manhole Repair 900- Cross Department Support 901 City Wide Events 902 Sewer Support 903 Water Support 904 Park Support 905 Police 906 Non-City 907 Administration 908 City Council 1000-Administration and Training 1001 In House Training 1002 In House Workshop 1003 Off Site Local Training 1004 Off Site Regional Training 1005 Off Site State Conferences 1006 Staff Meetings 1007 City Wide Meetings 1008 Educational 2000- Time Off 2001 Vacation 2002 Sick Leave 2003 Holiday 2004 Compensation Time 2005 Overtime 2006 Other 3000- Office/Prep 3001 Data Entry 3002 Coding Bills 3003 Research 3004 Correspondence 3005 Cleaning • Street Department Maintenance ID Number Description Daily Weekly Monthly Annually As Needed Total City Services 101 Brush Pick Up 480 800 * 102 Leaf Removal 160 320 * 103 Storm Clean Up 40 40 104 Other Category Total 1160 Traffic Control/Street Lighting 201 Sign Installation 200 200 202 Sign Repair 93.5 93.5 203 Traffic Signal Repair 11 132 204 Street Light Installation 24 24 205 Street Light Repair 12.5 150 206 Other Category Total 599.5 Street Maintenance 301 Hot Patch 31 31 * 302 Cold Patch 11.5 138 303 Curb Maintenance 56 56 304 Striping 80 80 * 305 Other Category Total 305 Plowing/Salting 401 Streets 265 648 * 402 Parking Lots 403 Sidewalks 404 Bulk Snow Removal 405 Other Category Total 648 Street Department Maintenance ID Number Description Daily Weekly Monthly Annually As Needed Total Vehicle/Equipment Maint 501 Routine Vehicle Maintenance 10 120 502 Routine Equipment Maintenance 10 120 503 Major Vehicle Maintenance 8 96 504 Major Equipment Maintenance 10 120 505 Emergency Repair 10 120 Category Total 576 Facility Maintenance 601 General Maintenance 16 192 602 Special Projects 80 80 603 Electrical 40 40 604 Plumbing 40 40 605 Heating/Cooling 606 Other 50 50 Category Total 402 Right of Way Maintenance 701 Mowing 400 400 702 Trash/Litter Removal 8 8 703 Weed Spraying 8 8 704 Trimming/Pruning 480 480 * 705 Landscaping 119 119 706 Grade and Fill Shoulders 40 40 * Category Total 1055 Storm Sewer Maintenance 801 Catch Basin Cleaning 56 56 * 802 Catch Basin Repair 16 16 803 Pipe Repair 804 Manhole Repair Category Total 72 Street Department Maintenance ID Number Description Daily Weekly Monthly Annually As Needed Total Cross Department Support 901 City Wide Events 80 902 Sewer Support 100 100 903 Water Support 245.5 245.5 904 Park Support 147 147 905 Police 16 16 906 Non-City 8 8 907 Administration 8 8 908 City Council 0 Category Total 524.5 Administration and Training 1001 In House Training 16 16 1002 In House Workshop 0 1003 Off Site Local Training 48 48 1004 Off Site Regional Training 0 * 1005 Off Site State Conferences 0 * 1006 Staff Meetings 48 48 1007 City Wide Meetings 16 16 1008 Educational 0 Category Total 128 Time Off 2001 Vacation 200 200 * 2002 Sick Leave 400 400 * 2003 Holiday 224 224 2004 Compensation Time 480 480 * 2005 Overtime 0 2006 Other Category Total 1304 Street Department Maintenance ID Number Description Daily Weekly Monthly Annually As Needed Total Office/Prep 3001 Data Entry 3002 Coding Bills 1 52 3003 Research 2 104 3004 Correspondence 1 260 3005 Cleaning 6 312 Category Total 728 Total 7502 * Denotes areas needing improvement or change in scheduling Street Department Maintenance Standards 1. Brush Pick Up — as the City expands, it is becoming increasing difficult to complete brush pick up throughout the city in one week. I would like to explore the possibility of asking the residents to cut their brush to 4' in length and bundle it. This would end our time crunch, and disputes on size. 2. Leaf Removal—we are currently budgeting for a leaf copper/vacuum, this will speed up our time by allowing us to pick up on our schedule instead of relying on Waste Management. The drawback to the whole idea of leaf pick up is that it is becoming increasingly expensive to compost the material(currently $125.00 per load), and we are only getting leaves from less than half of the City. As the years go by, we are going to have to budget an ever increasing amount to this task to continue to serve the City. We may need to re-educate the residents to remind them that they have a special service with WMI in that they have unlimited yard waste removal without stickers. If we could get them to take advantage of this program, we would save both time and money. 3. Hot Patch—I would like to take a more aggressive approach to try and maintain our current streets. If we would cut out bad spots, and patch them, it will prolong the life of the street instead of cold patching little holes only to come back later to do it again. 4. Striping—we need to stripe at least twice per year. Right now, we do it once per year when needed. 5. Plowing streets—the number on the street department time study is not a true representation of the actual time spent clearing the roads, parking lots, and sidewalks of the City. I realize that all departments will assist the street department in plowing and salting, but we need to be able to have some employees in reserve in case something else is happening, or people are not here. Right now, we have to be very careful how many people we call in, and how long they are on duty. 6. Trimming/Pruning— instead of trimming only the branches that become a problem, we need to have a seasonal program that we will be able to follow to help us maintain our parkway trees in a better manner than we are today. 7. Grade and Fill Shoulders—I would like to spend at least one week per month grading road shoulders to allow the water to drain off the pavement. Where we have gravel shoulders, I would like to re-grade them as well and add or subtract as needed. This will prolong the life of our current streets, and assist in getting the water off the pavement. 8. Catch Basin Cleaning—right now they are only cleaned on an as needed basis, I would like to set up a system where we can take at least a quadrant of the city and clean each basin. This will allow for better water flow, cleaner water flow into our detention basins, and will remove a breeding ground for mosquitoes. 9. Offsite Regional Training and Offsite State Conferences—I need to send more employees to training and conferences to keep up with the techniques and technologies. I can't do that right now, because it leaves extremely short handed for the days that they are not at work. Summary Each department within public works has unique characteristics which make it difficult to set one standard for maintenance throughout public works. I have used figures that more truly represent what each department's responsibilities are within public works. All dollar amounts are from the 2002-2003 fiscal year budget. All figures are current, and do not include the following: Windett Ridge, The Highlands, Country Hills II, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential, or either project in Yorkville Marketplace. Street Department Salaries (Full time, Part time, Overtime and benefits) $128,858 TOTAL CENTER LINE MILES OF ROAD 41 = $3143 per mile Infrastructure and Operational Supplies $186,600 TOTAL CENTER LINE MILES OF ROAD 41 =$4551 per mile Capital Expenses* $84,000 TOTAL CENTER LINE MILES OF ROAD 41 = $2048 per mile TOTAL COST PER CENTER LINE MILE $9742 *Reflects entire public works capital budget divided by 3 for sewer, water and streets. Manpower Existing manpower 2 full time employees @ 2080 per year= 4160 1 part time employee @ 400 per year= 400 Total Hours 4560 Total hours needed per study 7502 Difference - 2942 Conclusion— 1 full time employee and 1 part time employee are needed to meet the standards that are being set forth. Fiscal Impact 1 full time employee Maintenance Worker I with benefits $34580 1 Full set of uniforms and gear $2000 1 part time employee @ 8.50 per hour for 400 hours $3400 TOTAL $39980 Name Week Of Description SUN MON TUE WED THUR FRI SAT TOTAL City Services Bruch Pick Up Leaf Removal Strom Clean Up Traffic Control/Lighting Sign Installation _ Sign Repair _ Traffic Signal Repair Street Light Installation Street Light Repair Street Maintenance Hot Patch Cold Patch Curb Maintenance Striping Plowing/Salting Streets Parking Lots Sidewalks Bulk Snow Removal Vehicle/Equipment Maint. Routine Vehicle Maint Routine Equipment Maint Major Vehicle Maint Major Equipment Maint Emergency Repair Facility Maintenance General Maintenance Special Projects Electrical Plumbing Heating/Cooling Right of Way Maintenance Mowing Trash/Litter Removal Weed Spraying Trimming/Pruning Landscating Grade and Fill Shoulders Storm Sewer Maintenance Catch Basin Cleaning Catch Basin Repair Pipe Repair Manhole Repair Cross Department Support City Wide Events Sewer Support Water Support Parks Support Police Support - Non-City Support Administration Support Adminstration and Training In House Training In House Workshop Off Site Local Training OffStie Regional Training Off Site State Conferences Staff Meetings City Wide Meetings Time Off Vacation Sick Leave Holiday Comp Time OTC Overtime Other Totals JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Date: Traffic Light 10' 10 20 15 10 7 14 21 12 4 2 6 131 Street Light 16 5 25.5 5 38 6 25 3 12 13 12 12 172.5 Cold Patch 13 4 11 21 31 19 4 18 0 8 0 10 139 Hot Patch 0 0 0 2 0 8_ 0 9 8 4 0 0 31 Plowing/SALTING 41.5 107 95.5 2 0 0 0 0 0 0 4.5 14.5 265 Road Shoulders 0 0 7 18 67 51 96.5 77 50 56 10 6 438.5 Landscaping 0 0 8 59 29_ 0 10 0 7 0 6 0 119 Brush 0 0 3 40 1 24 10.5 22 5 40 77 0 222.5 Signs 6 3 11 9 12 13 28 23 104 28 35.5 21 293.5 Storm Sewer 2 0 7 12 6 8 0 15 6 0 0 0 56 Equipment Repair 59 9 11 16 18 15 26.5 6 4 76 46 67 353.5 Vehicle Repair 66.5 14 32 12 2 4 8 8 3 11 20 36.5 217 Office Work 15 31 7 15 8 6 14 17 10 19 6 12 160 ' Misc. 5 8 4 4 6 8_ 5 0 13 7 0 1 61 Water Department 12 29 5 17.5 33 10 18.5 18 34 47 5 16.5 245.5 Parks Department 9 3 0 2 2 36 14 32 18 4 10 17 147 Sewer Department 6 3 0 5.5 15 3 11 14 15.5 3 10 14 100 Schooling 0 0 0 26 0 0 0 0 0 0 0 0 26 City Buildings 67 14 33 35 50 14 51 29 14 12 28 57 404 Comp Time Taken 8 48 0 0 0 22 0 8 3 12 0 4 105 Sick Day 0 0 12 24 0 48 0 16- 1.5 16 0 9.5 127 Vacation 0 0 28 12 24 18 16 16 0 0 16 8 138 Holiday 32 32 16 0 16 0 16 0 16 8 48 40 224 Overtime 50 41.5 91.5 33.5 9.5 5.5 9.5 32.5 23 18 32 35 381.5 0 0 Total 418 361.5 427.5 385.5 377.5 325.5 377.5 384.5 359 386 368 387 4557.5 4 John Sleezer JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Date: Traffic Light 8 2 12 6 8 2 10 11 4 0 0 6 69 Street Light 14 2 14.5 5 26 6 15 2 6 7 12 6 115.5 Cold Patch 0 0 0 3 19 6 0 7 0 0 0 0 35 Hot Patch 0 0 0 0 0 4 0 7 0 0 0 0 11 Plowing 15.5 64 64.5 0 0_ 0 0 0 0 0 4.5 7.5 156 Road Shoulders 0 0 2 10 22- 24 47.5 41 33 28 8 0 215.5 Landscaping 0 0 0 19 19 0 0 0 2 0 0 0 40 Brush 0 0 0 24 0 0 10.5 20 3 20 35 0 112.5 Signs 0 0 3 3 0 7 5 4 50 10 9.5 2 93.5 Storm Sewer 0 0 0 4 0 4 0 7 0 0 0 0 15 Equipment Repair 50 8 6 16 16 12 23.5 5 1 58 36 47 278.5 Vehicle Repair 52.5 13 6 7 0 2 6 7 2 0 8 26 129.5 Office Work 6 31 2 10 5 6 10 13 5 14 4 5 111 Misc. 2 0 2 0 5 0 0 0 4 0 0 0 13 Water Department 0 29 4 9.5 21 3 10.5 10 24 36 5 10.5 162.5 Parks Department 0 0 0 2 0 4 4 15 6 0 0 0 31 Sewer Department 0 3 0 5.5 12 0 11 3 9 3 6 10 62.5 Schooling 0 0 0 8 0 0 0 0 0 0 0 0 8 City Buildings 20 0 16 8 19 0 15 16 8 0 16 28 146 Comp Time Taken 0 0 0 0 0 22 0 0 3 0 0 4 29 Sick Day 0 0 8 24 0 40 0 • 0 0 0 0 0 72 Vacation 0 0 20 12 4 18 8 8 0 0 0 0 70 Holiday 16 8 8 0 8 0 8 0 8 8 24 24 112 Overtime 27.5 30 52 16.5 5.5 0 9.5 19.5 17.5 16 14 28 236 0 Total 211.5 190 220 192.5 189.5 160 193.5 195.5 185.5 200 182 204 2324 t E ,\ Matt Seng JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Date: Traffic Light 2 8 8 9 2 5 4 10 . 8 4 2 0 62 Street Light 2 3 11 0 12 0 10 1 6 6 0 6 57 Cold Patch 13 4 11 18 12 13 4 11 0 8 0 10 104 Hot Patch 0 0 0 2 0 4 0 2 8 4 0 0 20 Plowing/SALTING 26 43 31 2 0 0 0 0 0 0 0 7 109 Road Shoulders 0 0 5 8 45 27 49 36 17 28 2 6 223 Landscaping 0 0 8 40 10 0 10 0 5 0 6 0 79 Brush 0 0 3 16 1 24 0 2 2 20 42 0 110 Signs 6 3 8 6 12 6 23 19 54 18 26 19 200 Storm Sewer 2 0 7 8 6 4 0 8 6 0 0 0 41 Equipment Repair 9 1 5 0 2 3 3 1 3 18 10 20 75 Vehicle Repair 14 1 26 5 2 2 2 1 1 11 12 10.5 87.5 Office Work 9_ 0 5 5 3 0 4 4 5 5 2 7 49 Misc. 3 8 2 4 1 8 5 0 9 7 0 1 48 Water Department 12 0 1 8 12 7 8 8 10 11 0 6 83 Parks Department 9 3 0 0 2 32 10 17 12 4 10 17 116 Sewer Department 6 0 0 0 3 3 0 11 6.5 0 4 4 37,5 Schooling 0 0 0 18 0 0 0 0 0 0 0 0 18 City Buildings 47 14 17 27 31 14 36 13 6 12 12 29 258 Comp Time Taken 8 48 0 0 0 0 0 8 0 12 0 0 76 Sick Day 0 4 0 0 8 0 16 1.5 16 0 9.5 55 Vacation 0 8 0 20 8 8 0 0 16 8 68 Holiday 16 24 8 0 8 8 0 8 24 16 112 Overtime 22.5 11.5 39.5 17 4 5.5 0 13 5.5 2 18 7 145.5 0 Total 206.5 171.5 207.5 193 188 165.5 184 189 173.5 186 186 163 2233.5 EXECUTIVE SUMMARY WATER DEPARTMENT Current study shows a deficiency of 1 full time employee. Standards indicate that 1 full time employee is needed per 22 miles of water main. One additional employee will be needed when Cation exchange plants are operational SEWER DEPARTMENT Current study shows a deficiency of 1 full time employee Standards indicate that one full time employee is needed per 22 miles of sanitary sewer main. STREET DEPARTMENT Current study shows a deficiency of 1 full time and 1 part time employee. Standards indicate that 1 full time employee is needed every 14 center line mile of streets. YEARLY MANPOWER COSTS Water Department - $36,580 Sewer Department - $36,580 Street Department - $39,980 TOTAL $113,140 Ept OF CO 0 4, UNITED STATES DEPARTMENT OF COMMERCE Ar " m Economics and Statistics Administration U.S. Census Bureau % -QV / Washington, DC 20233-0001 0�47ES OF February 5, 2003 United.City of Yorkville Attn: Anton Graff 800 Game Farm Road Yorkville, Illinois 60560 Dear Mr. Graff: This will acknowledge receipt of your check in the amount of$200 for a cost estimate for a special census of the United City of Yorkville, Illinois. The estimated total cost of the special census of the United City of Yorkville, based on your population estimate of 7,700, is $84,157. Of this amount, $56,913 is paid to the Census Bureau in advance, and $27,244 is held by the city to pay local persons who work on the special census. We are enclosing two copies of the Memorandum of Understanding for the special census. Please read the Memorandum of Understanding carefully, giving particular attention to the Terms sections, so you are aware of the responsibilities of all the parties involved. As indicated in Terms item B(3)(a), the cost of the special census could increase significantly if sufficient applicants are not provided due to the additional time the Census Bureau supervisor would have to spend in recruiting applicants. It will be necessary to have an authorized local official sign and complete both copies of the Memorandum of Understanding in the section designated"FOR THE GOVERNMENTAL UNIT." If you wish to have us begin work on the special census, please forward a check for $56,913, payable to Commerce-Census, along with both signed copies of the Memorandum of Understanding to the following address: Bureau of the Census P.O. Box 277943 Atlanta, GA 30384 Attn: Special Censuses Enumerators will use maps showing the current boundaries of the United City of Yorkville in the special census. Approximately 4 weeks after receipt of your initial payment, you will receive copies of the census maps and specific instructions for updating these maps. We will send maps that show the corporate limits of United City of Yorkville based on the latest information we have available. USCENSUSBUREAU Helping You Make Informed Decisions www.census.Eov 2 We require ordinances and plats for annexations not shown, and any other changes to the corporate limits must be documented. Questions regarding the corporate limits must be resolved before the special census begins. Our preparatory work will require approximately 120 days before the special census date and after receipt by us of the satisfactorily updated maps. Final results will be available approximately 16 weeks after completion of the special census. Although we cannot guarantee a specific date for receipt of the final data, we will make every effort to deliver the data as soon as possible after completion of the enumeration. If you require the data by a specific date, please inform us of that date when you return the signed agreements. Please note that the Census Bureau will provide the data to any Federal, state, or local official, or other individual upon receipt of a written request. If you have questions or require further information, please call the Office of Special Censuses at 301-763-1429 or fax 301-457-8329. Sincerely, Brian on.._han Chief, . iel• Division Bureau of the Census Enclosures UNITED CITY OF YORKVILLE Memo To: Mayor & City Council Members From: Tony Graff, City Administrator`!' CC: Staff & Atty. Kramer Date: 2/28/03 Re: Special Census The City of Yorkville received their notice to conduct the Special Census and the costs. The US Census Bureau requires an advance payment of$56,913 to begin the process with an additional estimated cost of $27,000 to be paid when the census taker work begins. I am recommending that we pay the $56,913 cost this budget year from the contingency fund, which leaves approximately $9,000 left in the fund. Furthermore, by sending in our payment now we should complete the census by the end of this summer so we can start receiving our additional funds by January 2004 which is estimated to be $105 per person which equates to $173,250 annually or $14,437 monthly. This is based on an increase population count of 1650 people (600 new homes at 2.75 people per home) so the city should recapture their cost within six (6) months after the increase funds begin to be forwarded to the city. 1 `SEN;oF, U �.. MEMORANDUM OFUNDERSTANDING NO. RV°. }}` C47UNITED CITY OF YORKVILLE, ILLINOIS AND THE UNITED STATES OF AMERICA ''' DEPARTMENT OF COMMERCE •`poF,�F• BUREAU OF THE CENSUS Memorandum of Understanding between the United States of America,Department of Commerce, Bureau of the Census, (hereinafter referred to as the Census Bureau) and the United City of Yorkville,Kendall County,Illinois. (hereinafter referred to as the Governmental Unit). INTRODUCTION 1. The Governmental Unit has requested that a special census be taken under the authority of Title 13, United States Code,Section 196. 2. Section 196 of Title 13 authorizes the Secretary of Commerce to take a special census for a state, local,or tribal government upon payment of the actual or estimated cost. 3. The Governmental Unit is willing to pay all costs of taking the special census including,but not limited to, appropriately furnished office quarters,total compensation of all field enumeration and supervisory personnel, compensation of Census Bureau headquarters and regional office personnel for time allocated to the special census,overhead for headquarters and regional offices, processing and tabulation of data,and all other costs attributable to taking the special census. 4. In taking the special census,the Governmental Unit is directly responsible for recruiting and compensating all field personnel determined necessary by the Census Bureau for taking the special census. Notwithstanding the Governmental Unit's responsibility for recruitment and compensation, such field personnel shall be and remain employees of the Census Bureau, subject to all appropriate Federal laws,and under its direct supervision. In this regard,the Census Bureau reserves the right to reject persons recommended by the Governmental Unit if such persons fail to meet employment criteria. TERMS Acknowledging the foregoing,the parties agree as follows: A. (1) The Census Bureau shall designate one or more experienced employees to direct the taking of the special census. (2) The Census Bureau employee(s)shall oversee all aspects of the enumeration including the hiring, training,and separation of enumerators,crew leaders, and other temporary personnel employed locally to take the special census. The designated Census Bureau employee(s)Shall exercise day-to-day technical supervision of these employees.All such temporary personnel shall be Federal Government employees and neither the Governmental Unit nor any representative of the Governmental Unit shall supervise,exercise control over,or in any other way interfere with such employees in the performance of their responsibilities. B. (1) The Governmental Unit shall update maps of the proposed census area in accordance with instructions provided by the Census Bureau. The Governmental Unit shall provide any certification of legal boundaries within the proposed census area as required by the Census Bureau. Once the Governmental Unit boundaries have been certified by the Census Bureau,these boundaries will become the official boundaries for the special census. Any annexations after the Governmental Unit has certified its boundaries will not be included in the special census. The special census will not be scheduled until these obligations have been completed to the satisfaction of the Census Bureau. (2) The Governmental Unit shall supply, free of charge, satisfactory office quarters equipped with telephone(s),office furniture,photocopier, fax machine, and other equipment and furnishings as determined necessary and proper by the Census Bureau. These quarters must meet all security and confidentiality requirements as agreed to by the Census Bureau representative. MOU No.: United City of Yorkville, Illinois (3) The Governmental Unit shall recruit sufficient qualified applicants for enumerators,crew leaders,and other positions as may be needed to complete the special census. Employees shall be selected for employment and separated under standards established by the Census Bureau,and shall take an oath or affirmation,as required,to protect the confidentiality of the information they collect. The Census Bureau reserves the right to reject any persons recommended by the Governmental Unit if such persons fail to meet the established employment standards. The Governmental Unit shall be responsible for all administrative operations relating to the reconcilement and payment of these employees. The Governmental Unit shall also comply with all applicable federal, state,and local laws, including but not limited to those pertaining to the Equal Employment Opportunity Act and the Fair Labor Standards Act applicable to these employees,and shall complete and file any and all reports required thereunder. (a) In the event that sufficient suitable applicants are not furnished by the Governmental Unit for the necessary positions and the Census Bureau must expend funds to obtain applicants to fill the remaining positions,the Governmental Unit agrees to reimburse the Census Bureau for those additional expenses. This will increase the costs estimated in B.(4). and B.(5). In addition, if the Governmental Unit fails to provide sufficient suitable applicants, delays in completing the special census may occur. (4) (a) The Governmental Unit shall pay directly enumerators,crew leaders,and others hired locally to conduct the actual enumeration,at rates of pay fixed by the Census Bureau. The compensation of such enumerators,crew leaders,and others shall be paid to them.directly by the Governmental Unit upon approval by the designated Census Bureau employee. The Governmental Unit shall pay or withhold from the compensation paid to the enumerators, crew leaders, and others locally employed all amounts necessary for Social Security, federal,state,and local income tax,continuation of pay, or other sums required to be paid or withheld by federal, state,or local laws. The amount necessary to cover these expenses,not including worker's compensation and continuation of pay,is estimated to be$27,244. The Governmental Unit agrees that these funds will be available for disbursement upon approval of the designated Census Bureau employee. (b) The Government Unit shall reimburse the Census Bureau for all funds expended by the Census Bureau resulting from payments to the Department of Labor under applicable federal workers' compensation and unemployment benefits laws. (c) The Governmental Unit shall reimburse the Census Bureau and/or the United States for all funds expended in the processing, investigation and defense of all administrative and/or judicial claims regarding the actions of temporary employees arising from their employment pursuant to this Memorandum of Understanding(MOU). In addition,the Governmental unit agrees to indemnify the Census Bureau and/or the United States for any settlements and/or judgments incurred by the latter as a result of the actions of temporary employees arising from their employment pursuant to this MOU. (5) In addition to the salary expenses to be paid directly by the Governmental Unit to all temporary employees hired locally,the Governmental Unit agrees to pay all other expenses related to the taking of the special census, including but not limited to(a)administrative and technical work performed by headquarters and regional personnel;(b)printing and preparation of enumeration questionnaires and related materials;(c)map preparation;(d)tabulation expenses;(e)the cost of the designated Census Bureau employee's salary,allowances for subsistence at the standard federal rate per day,traveling expenses,other reasonable and necessary expenses,and overhead and other charges applicable to these costs; and(f)other incidental expenses incurred by the Census Bureau in completing the special census. Based on an estimate of the population of 7,700,the estimated cost for these services is$56,913. A payment of that amount shall be furnished to the Census Bureau before any work on the special census is performed. The advance payment will be adjusted to actual costs and billing or refund made as appropriate. This payment is for Census Bureau costs referenced in this item and excludes those directly payable by the Governmental Unit under item B.(4)above. (6) In accordance with B.(5), if actual cost exceeds the advance payment,the additional payment to the Census Bureau is due in full, 30 days from the date of the invoice. A late charge shall be imposed on the overdue amount for each 30-day period or portion thereof during which the remittance is due. The late charge will be based on a percentage rate equal to the current value of funds to U.S. Treasury in accordance with Treasury fiscal requirements. C. Notwithstanding the Governmental Unit's direct payment of compensation,all temporary enumerators, crew leaders, and others hired locally to conduct the special census are employees of the Federal Government.Therefore,regarding the negligent or wrongful acts of any temporary employees arising from their employment pursuant to this MOU,any claims and/or litigation arising from said acts will be adjudicated pursuant to the Federal Tort Claims Act,28 U.S.C.2671 et seq. (see section B. (4)(c)herein regarding reimbursement and indemnification requirements). MOU No.: United City of Yorkville, Illinois D. The individual information collected by the enumerators on the special census questionnaires is strictly confidential pursuant to the provisions of Title 13, United States Code,and the questionnaires shall be controlled by and returned directly to the authorized representative of the Census Bureau. All such special census questionnaires and all other papers relating to the special census are the property of the Census Bureau and under the law may only be made available to and examined by Census Bureau officials and employees. Unlawful disclosure subjects employees to a fine of up to$250,000 or imprisonment of up to 5 years,or both.The Census Bureau shall provide to the Governmental Unit the official population and housing unit count derived from the special census at the earliest practicable date after completion of the enumeration and the processing required to produce the statistical results. This count,which shall be as of the date of the special census,will be provided in writing and signed by an appropriate Census Bureau official. The Census Bureau will not guarantee delivery of the final count by any specified date and shall not be held responsible for any loss or damages suffered by the Governmental Unit due to the data not being available by a specific date.The Governmental Unit accepts that responses to a special census,unlike a decennial census,are voluntary and some respondents may choose to not answer some questions. When this happens,the Census Bureau will make every effort to collect as much information as possible. If the Census Bureau cannot obtain information directly from respondents,the Census Bureau will follow statistical procedures to assign the missing information based on information provided by people in the housing unit or from people from neighboring housing units. The Governmental Unit also accepts that,to complete the count of the group quarters population, it may be necessary for the Census Bureau to obtain information for people residing in certain institutions(such as correctional facilities with security issues) from administrative records rather than from the respondents themselves. The Census Bureau will provide detailed statistical results to the Governmental Unit subject to limitations imposed by Title 13, United States Code,to protect the confidentiality of respondents. The Census Bureau can only use the special census counts in the intercensal population estimates program if: 1)the entire area of a governmental unit is included in the special census,2)the legal boundaries of the governmental unit correspond to those used in the Population Estimates program(boundaries legally in effect on January 1 of the estimates year),and 3)the boundaries are reported to the Census Bureau for processing by April 1 of the estimates year,and 4)final approved counts from the Special Census enumeration are ready by August 1 of the estimates year. If a Governmental Unit requests a special census for only a portion of their area,they do so with the understanding that the results of this partial special census will not be included in any subsequent Census Bureau population estimates.The Governmental Unit shall accept as fmal the official population count and other statistical results when provided by the Census Bureau. E. This MOU may be terminated in writing by the Governmental Unit before enumeration begins. In the event of termination of the MOU,the Census Bureau will be reimbursed by the Governmental Unit for costs incurred or obligated prior to the date of termination. Once the enumeration has commenced, it will be carried to completion,the data will be processed,and the results will be reported. The Census Bureau may terminate in writing this MOU in whole or in part, when it is in the Federal Government's interest. If this MOU is terminated,the Census Bureau will return any unused funds to the Governmental Unit. F. In the event a dispute arises under or related to the terms of this MOU,and before any legal action is taken, the Parties mutually agree to select a forum for alternate resolution of the dispute. FOR THE GOVERNMENTAL UNIT FOR THE CENSUS BUREAU BY: BY: NAME: DATE: Brian Monaghan DATE: Chief,Field Division TITLE: Bureau of the Census Form SC-3 4/12/2002 THE UNITED CITY OF YORKVILLE ENVIRONMENTAL MOSQUITO MANAGEMENT 2003-2005 Respectfully Submitted By: Clarke Environmental Mosquito Management, Inc. 159 N. Garden Ave. Roselle, IL 60172 Printed/Revised 02/24/03 011:19 AM 159 NORTH GARDEN AVENUE P.O. Box 72197/ROSELLE, IL 60172 www.clarkemosquito.com CLARKE TM TOLL-FREE: 800-323-5727 Mosquito Control PH: 630-894-2000 FAX:24, 2003 63 0-894-1774 Mr. Eric J. Dhuse Director of Public Works United City of Yorkville 800 Game Farm Road ERvicE Yorkville, IL 60560 Dear Mr. Dhuse: RODUCTS The 2002 West Nile Virus (WNV) outbreak was the largest mosquito-borne Q U I P M E N T disease epidemic ever to occur in the western hemisphere. A total of 4,007 human cases, including 256 fatalities occurred in the United States. Illinois was the hardest hit state with 836 cases and 55 fatalities. Locally, DuPage County D U C A T I O N recorded 50 cases (4 fatalities) while Cook County recorded 602 cases (32 fatalities). Since 1999, WNV has rapidly spread to 44 states, and is expected to continue to spread and intensify across the United States in 2003. It is of concern that the virus is so prevalent in 140 bird and 36 mosquito species, and has been transmitted through the human population by the blood supply and organ transplants. Accordingly, Clarke Mosquito Control has prepared a plan to protect the public health of the citizens of the City of Yorkville from both nuisance and potential disease-carrying mosquito populations. Utilizing an integrated pest management approach and following U.S. Centers for Disease Control and Prevention guidelines, the plan stresses the use of surveillance activities, environmentally sensitive control techniques, and biorational insecticides. We appreciate the opportunity to serve the City of Yorkville and look forward to providing your community with an unsurpassed level of quality service in 2003. If you have any questions on any aspect of our program, please don't hesitate to contact us. Sincerely, Global Solutions dor � ,. Mosquito Jack Thennisch Control'" Control Consultant 4 Printed/Revised 02/25/03 010:10 AM Controlling Mosquitoes The Problem and the Solution The Problem: For many years, the battle has been waged against the ravages of the mosquito. This persistent insect almost caused building of the Panama Canal to fail when thousands were infected by mosquito-borne yellow fever. Many more have died in other parts of the world from malaria and the dengue virus. In this nation, mosquitoes have infected many people with encephalitis viruses such as St. Louis (SLE), LaCrosse (LAC), Western(WEE) and Eastern (EEE) which can cause death or permanent disability. Mosquito-borne diseases cause more than a million deaths each year around the world. Closer to home, the Chicago metropolitan area in 1975 experienced the largest outbreak of SLE ever reported in the United States, with 47 deaths, 578 cases of the illness and another 700 suspected cases in a six county area. Each year, the dangers of SLE are closely monitored and in 1995 the Illinois Department of Public Health warned of an outbreak after 11 cases were suspected and two confirmed. - What's more, everyone has had the experience of being driven indoors or retreating from a picnic in the park because the mosquitoes decided it was time to feast. Even our dogs face the threat of death from heartworms, which are spread by mosquitoes. Simply put, mosquitoes continue to be a major health and comfort problem. The Solution: An integrated pest management (IPM) approach to mosquito control and the use of new technologies offer much hope in reducing the mosquito population and with it, the threat to public health and discomfort. This multi-step process is a systematic approach to control all phases of mosquito development and infestation. There are four parts to the process: 1. General Services- Mosquito breeding sites--drainage ditches, swamps, areas of low or standing water are surveyed and mapped. The objective is to define, categorize and measure the total number of larval development sites. This information is then used by Clarke personnel to develop resource requirement planning, operational scheduling, larval site history and adult mosquito population monitoring. In addition, a 24 hour toll free hotline is maintained as well as the most comprehensive insurance coverage available in the industry. 2. Surveillance and Monitoring- The distribution and density of mosquito species in relation to human populations are defined in order to control the threat of disease or nuisance. In many communities, proven brood prediction methods, combined with the use of light traps to measure mosquito population levels, facilitate steps to prevent major infestations. Printed/Revised 02/24/03 ca 11:19 AM 3. Larval Control- The environmentally sensitive control of larvae in their breeding sites prevents the development of adult mosquitoes, which can travel as far as 15 miles to invade a populated area. These proven larvicides do their job against the mosquito, and then biodegrade rapidly, leaving no accumulation in the soil, water or air. All treatments meet sound environmental standards. - 4. Adult Control- Adult mosquito control often becomes necessary during encephalitis alerts or periods when the nuisance factor becomes excessive. This can follow periods of heavy rainfall which cause new mosquito broods to hatch. During these periods of excessive annoyance, Ultra-Low-Volume cold aerosol misting can be used to reduce the mosquito population in residential areas. In addition, adult mosquitoes can be eliminated in high-use recreational areas where they tend to congregate, such as parks, golf courses and baseball diamonds. The use of these areas thereby increases, providing a greater economic advantage to many communities. The process today includes the use of advanced technologies: 1. Computers - to assimilate data on breeding sites, map and provide strategic information of just about any community, and plan and develop resource requirements; 2. Helicopters--using state-of-the-art the Global Positioning System (GPS) and Geographic Information System (GIS) to identify mosquito breeding sites and then zero-in on treatment areas; 3. Teletrac System- to instantaneously dispatch and monitor control vehicles. These systems, coupled with Clarke's highly trained staff, provide your community with an unsurpassed level of service. The Results of a Good Program: A well planned, integrated approach to controlling mosquitoes will help stop the spread of mosquito-borne diseases. The systematic approach will also enable us to enjoy the outdoors in comfort and it will help us maximize the use of our recreational areas. These are results we all want to see as we wage the battle against the mosquito. The following pages of our proposal detail how you can control mosquitoes in your community. Clarke Environmental Mosquito Management, Inc. is pleased to present these solutions to a very serious problem. Printed/Revised 02/24/03 011:19 AM. CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. COST ESTIMATE FOR MOSQUITO CONTROL FOR 2003 FOR THE UNITED CITY OF YORKVILLE GENERAL SERVICES COST ESTIMATE 1. Annual Survey and Map Review NO CHARGE 2. Public Awareness Information Pamphlets N/C 3. Mosquito Migration Prediction Service N/C 4. MOSQUITO HOT LINE Annoyance Response System N/C 1-800-942-2555 5. Light Trap Service Annoyance Response System N/C (Information from our 145 traps) LARVAL CONTROL Three (3) catch basin applications of all open street basins for the prevention of mosquito larvae development at $3,874.33 per treatment. $11,623.50 ADULT CONTROL Three (3) applications of Yorkville with an Ultra-Low-Volume (ULV) application of Anvil Insecticide at the maximum Legal Dosage rate For mosquito Control at $3,112.00 $9336.50 TOTAL COST ESTIMATE FOR 2003: $20,960.00 EMM PAYMENT SCHEDULE • April 1 $5,240.00 May 1 $5,240.00 June 1 $5,240.00 July 1 $5,240.00 Printed/Revised 02/24/03 011:19 AM Clarke Environmental Mosquito Management, Inc. Professional Services Outline For The United City of Yorkville 2003 Environmental Mosquito Management (EMM) Program I. Service Guarantee. The Clarke Environmental Mosquito Management, Inc. is committed to providing Yorkville with environmentally sound services, and guarantees program satisfaction. Clarke will respond and resolve all verbal or written concerns from community officials and residents over program effectiveness, and re-treat any areas not satisfactorily covered. II. EMM Payment Plan. As specified in the Cost Outline, the 2003 EMM program cost of $20,960.00 for the City of Yorkville will be made in four equal installments. The City has the option to accept a three (3) year contract for 2004 and 2005 not to exceed 5%. PAYMENT SCHEDULE 2003 Season April 1 $5,240.00 May 1 $5,240.00 June 1 $5,240.00 July 1 $5,240.00 TOTAL: $20,959.00 III. Approved Contract Period and Agreement. Please check one of the following contract periods: (_ ) 2003 Season (_) 2003-2005 Seasons (New areas to be covered in 2004 and 2005 will be pro-rated to the program cost at the rates in effect at the time.) For The City of Yorkville: Name: Title: Date: For ClarkelEnvironmental Mosquito Management, Inc.: Name: AXTitle: Control Consultant Date: 7(,2 y- 0 3 Jack Thennisch Printed/Revised 02/24/03 @11:19 AM V. Administrative Information. Invoices should be sent to: Name Address City Zip Contact Person for the City of Yorkville: Name Office #: ( ) Fax #:( ) Home #:( ) Alternate Contact Person for the City of Yorkville: Name Office #: ( ) Fax #: ( ) Home #: ( ) Alternate Contact Person for the City of Yorkville: Name Office #: ( ) Fax #:( ) Home #: ( ) Printed/Revised 02/24/03 011:19 AM