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Committee of the Whole Packet 2003 04-15-03 <Dco., United City of Yorkville County Seatof Kendall County e FRd Yorkville,Illinois 60560 Phone:630-553-4350 Fax:630-553-7575 AGENDA COMMITTEE OF THE WHOLE Tuesday, April 15, 2003 7:00 PM Conference Room Public Hearing: None Presentations: 1. EEI - Water Treatment Building Design 2. 2002 Yearly Police Report Old Business: New Business: 1. Public Works Time Study - Street & Water Employees *PW 3/24/03 2. 2003 /2004 Budget *CC 4/8/03 3. Public Hearing New Rules & Regulations *Plan Comm 4/9/03 4. Williams Development - Bid Opening Results *Mayor 5. Employment Agreements with City Administrator, Chief of Police and Executive Director of Parks & Recreation *Mayor 6. Committee Structure: Public Works - Building & Grounds Public Safety - Technology Economic Development - Building & Zoning Administration - Finance *Mayor 7. Revised Budget for FY 2002 / 2003 and Adjustment of Funds - Working Cash Fund, Trust Agency Fund, Sewer Maintenance Fund *Mayor 8. Technology Proposal - Software Performance Specialists *Admin 4/10/03 9. Web Development Proposal - Weblinx *Admin 4/10/03 10. Grant Coordinator Contract *Admin 4/10/03 • Page 2 i Committee of the Whole April 15, 2003 11. New County Office Building Request *Admin 4/10/03 12. Proposing Ordinances for SSA for The Highlands and Windett Ridge *Admin 4/10/03 13. Capital Fees *Admin 4/10/03 14. Williams Architect - Facility Plan Proposal *Admin 4/10/03 15. Plan Commission Report by Alderman Rich Sticka Additional Business: • UNITED CITY OF YORKVILLE AGENDA • COMMITTEE OF THE WHOLE Tuesday, April 15, 2003 7:00 PM CITY CONFERENCE ROOM STATUS/COMMITTEE: ate_ Presentation: 1. EEI -Water Treatment Building Design ,,,„ _,....)-/a;c4,- //7 ( >'-r c 7 I/ 2. 2002 Yearly Police Report • ft). (421/-11 Public Works Time Study- Street&Water Employees <------ 4 in 9 c__ L 0 U 0j.c, 2. 2003 /2004 Budget ` .” / /�,� i<4,d ,,,,,,--- NB3. Public Hearing New Rules&Regulations -' • 1101,4. 0. 1 13 e NB4. ''n'.ms .eve opm t - ;i. 1 •- it _ = - . Gr2 / 4,/,, Lie-c a74—�.. f �?!-''a. 4e Wr • C� NB5. Employment Agreements with City Administrator, Chief of Police and Executive Director of Parks& Recreation ey.„5//ic-,&(- 01g 511f-t--"5 NB6. Committee Structure: Public Works -Building& Grounds Public Safety- Technology Economic Development -Building &Zoning Administration-Finance • G E Revised Budget for FY 2002 /2003 an Adjust o nd Workin Cash g `� g Fund, Trust and Agency Fund, Sewer Main ance Fund C0 - 0—Pz /–/i, 5 et 4/ c/114:T NB8. Technology Pro osal - Software Performance S ecis g `9 Cy C NB9. Web Development Proposal -Weblinx • ' C S!! ifPJ NB 10._ Grant Coordinator Contract--- • L= - _ NB 11. New County Office Building Request NB 12. Proposing Ordinances for SSttfor The Highlandsand Windett Ridge t3 0 • • 7,, 13. Capital Fees 4-4 S f\) (.?,e C _ NB 14. Williams Architect - Facility Plan Proosal A c fr fek 1,4 .?-"-) QC/ 5( 7 C/ct ►�1 Cr NB 15. Plan Commission Report by Alderman Rich Sticka C ocsJ Additional Business • • • UNITED CITY OF YORKVILLE To: Tony Graff, City Administrator From: Joe Wywrot, City Engineer U Subject: Treatment Building Design Date: March 21, 2003 Attached find two different architectural designs for the water treatment buildings that will eventually be constructed at different locations in the City. We would like to standardize the design for these buildings. EEI prepared four different elevations. Eric and I eliminated two from consideration based on various building characteristics. I would like the Public Works Committee to review the remaining designs to see if they have a preference. Please place this item on the Public Works Committee agenda of March 24, 2003 for review. � 4rvj n arta! tmir %,( ra dnbhxn 3 r •,_ � • i t 1, Il1eaa-trd AunYuun WirIoW5 mmommin 1111 I Fzekt j. e316 44rd 501.J-11-i ELEVATION - scac..E: /4'.p.pi .� 5laxitrpj xan natal tznf ?iuni(xm rte,/ ttpEfrr 771 —7T17 ► �� i ► ► ► ► ► ► ► ► ► ► 1111 ► 3 �� r . .• �� ytn `' • 1 l CI • • ote Ccctarl rcpl►ca procael) • < 1 ! 1 L ( 11 a(•tt"tir aj faZ ,E:u.nd fes/ f-No bnek- va rbo1aj SOUTF-1 ELEVATION �:h/-1-1140, (] ¢ : ,tai 1,¢=ijilit.I1 ,l;ii€1, 3;,�;:� It•,,;.,f \'' ' ';I ' 1 _ ' •{ 3 ,' 1I1 11 1`1 IY,. _ � III I ¢ Eiiflil�� , ,,a t, " f , 11,fi : �` 1,,'.1 1, t1 1 ii,sj11� ul}‘ �,-a =' } 6y i i'4 t . 1¢Vit i s't x({( jj if,,--. 1 If.: \\ ii I ilif 'I 8 if fl 4 • ili tt1,y, '' �i Eax ., rs. ,3rrr United City of Yorkville Public Works Department Water Department Maintenance Plan and Standards Goals Maintaining a municipal water system, which provides the citizens of Yorkville with clean, safe drinking water and adequate water for fire protection. Complying with all Federal and State Environmental Protection Agency rules and regulations. Purpose • Scheduling- identifying recurring and non-recurring work • Monitor work functions and data collection • Preview future schedules • Determine frequency of maintenance • Determine personnel standards and levels • Determine growth impacts on maintenance • Determine cost impacts for maintenance and expansion Classification of Maintenance • Housekeeping - General cleaning in the shop and office areas. For example, sweeping, mopping, scrubbing, emptying garbage cans, and washing vehicles. • Routine Maintenance - daily well monitoring, installation of outside readers, acting on problem response forms, and similar recurring maintenance activities. • Preventative Maintenance—(includes periodic inspections to prevent breakdown)- trucks, backhoe, pumps, power tools, and other equipment used by the water department • City Programs— assisting other departments in the preparation for city sponsored events. • Scheduled Improvements—flushing hydrants, exercising valves, main and service installations, hydrant replacement, and large equipment repairs and replacements. • Emergency Repairs—usually due to weather, misuse, or other unpredictable occurrences. • Other—items that do not fit into one of the identified categories. Water Maintenance Identification 10- Water Main Maintenance 10-01 Main Break Repair 10-02 New Installation 10-03 Contractor Assistance 10-04 Other 20- Water Service Maintenance 20-01 Raise/Lower B Boxes 20-02 Locate Service 20-03 Leak Repair 20-04 Service Tap 20-05 Other 30- Samples and Testing 30-01 Monthly Samples 30-02 New Construction Samples 30-03 Boil Order Samples 30-04 Other Samples 40- Well Maintenance 40-01 Daily Check 40-02 Booster Station Check 40-03 Monthly Well Data Reports 40-04 Draw Downs 40-05 Emergency Repair 40-06 Annual Check 50- Hydrant and Valve Maintenance 50-01 Hydrant Repair 50-02 Hydrant Replacement 50-03 Hydrant Flushing 50-04 Valve Repair 50-05 Valve Replacement 50-06 Valve Operation 60- Customer Service 60-01 Service Call 60-02 Meter Repair 60-03 Meter Installation 60-04 Meter Reading 60-05 Customer Questions 70- Cross Department Support 70-01 City Events 70-02 Street Support 70-03 Sewer Support 70-04 Park Support 70-05 Police 70-06 Non-City 70-07 Administration 70-08 City Council 70-09 Other 80- Administration and Training 80-01 In House Training 80-02 In House Workshop 80-03 Off Sit Local Training 80-04 Off Site Regional Training 80-05 Off Site Sate Conferences 80-06 Staff Meetings 80-07 City Meetings 80-08 Educational 90- Vehicle and Equipment Maintenance 90-01 Routine Vehicle Maintenance 90-02 Routine Equipment Maintenance 90-03 Major Vehicle Maintenance 90-04 Major Equipment Maintenance 100-Time Off 100-01 Vacation 100-02 Sick Leave 100-03 Holiday 100-04 Compensation Time 100-05 Overtime 100-06 Other 110- Office/Prep 110-01 Data Entry 110-02 Coding Bills 110-03 Research 110-04 Correspondence 110-05 Cleaning Water Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total Water Main Maintenance 1001 Main Break Repairs 55 480 * 1002 New Installation 0 0 1003,Contractor Assistance 240 240 1004 Other 0, category total 720 Water Service Maintenance 2001 Raise/Lower B-Boxes 2' 104 2002 Locate Service/b-box 4 48 * 2003 Leak Repair 120 120 2004 Service Tap 12 12, 2005 Other . category total 284 Samples and Testing 3001 Monthly Samples 6 72 3002 New Construction Samples 255.5 255.5 * 3003 Boil Order Samples 16 16 3004 Others category total 343.5 Well Maintenance 4001 Daily Check 1 260 * 4002 Booster Station Check 0.25 65 * 4003 Monthly Well Data Reports 2 24 4004 Draw Downs 16 16 4005 Emergency Repair 16 16 4006 Annual Check 40 40 category total 421 Water Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total Hydrant and Valve Maintenance 5001 Hydrant Repair 16 16 5002 Hydrant Replacement 16 16 * 5003 Hydrant Flushing 160 160 5004 Valve Repair 5005 Valve Replacement 5006 Valve Operation 160 160 * category total 352 Water Maintenance Hours Customer Service 6001 Service Calls 1.5 390 6002 Meter Repairs 1 260 6003 Meter Installation 2.25 585 * 6004 Meter Reading 2 104 6005 Customer Questions 1 52 category total 1391 Cross Department Support 7001 City Wide Events 40 40 7002 Street Support 89.5 89.5 7003 Sewer Support 135 135 7004 Park Support 32 32 7005 Police 2 2 7006 Non-City 16 16 7007 Administration 40 40 7008 City Council 8 8 7009 Other 0 category total 362.5 Water Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total Administration and Training 8001 In House Training 40 40 8002 In House Workshop 16 16 8003 Off Site Local Training 8 8 * 8004 Off Site Regional Training 8 8 * 8005 Off Site State Conferences 16 16 * 8006 Staff Meetings 80 80 8007 City Wide Meetings 8 8 8008 Educational 8 8 category total 184 Vehicle & Equipment Maint. 9001 Routine Vehicle Maintenance 1 52 9002 Routine Equipment Maint. 1 52 9003 Major Vehicle Maint. 40 40 9004 Major Equipment Maint. 40 40 category total 184 Time Off 10001 Vacation 320 320 * 10002 Sick Leave 168 168 * 10003 Holiday 208 208 10004 Compensation Time 160 160 * 10005 Overtime 625 625 * 10006 Other 40 40 category total 1521 Office/Prep 11001 Data Entry 1 7 364 11002 Coding Bills 1 52 11003 Research 16 192 11004 Correspondence 0.5 26 11005 Cleaning 80 80 category total 714 Total Hours 6477 * Denotes areas needing improvement or change in scheduling Locate service/B-Box-we need to update our files with locations of B-Boxes for ease of future reference. New Construction Samples- This item will continue to grow as the city does, and as we expand our own facilities. Daily Well Check- As we expand, this will increase dramatically with the addition of the Cation exchange plants start to come on line. Daily Booster Check-This will increase with expansion will include at least two more for sure. Hydrant Replacement- We have some older hydrants that need replacing. If we can budget time and money, I would like to replace at least 4 per year. Valve Operation - We need to get back to seasonal operation of each valve. We have gotten away from it due to time and manpower constraints Meter Installation - This is actually a combination of outside reader installation on new construction and meter replacement in existing residences. This is exploding with the new growth. Training - We need to continue education in all departments, but water is very important with the implementation of new treatment methods, and the requirement of C.E.U.'s to maintain a valid license. Summary Each department within public works has unique characteristics which make it difficult to set one standard for maintenance throughout public works. I have used figures that more truly represent what each department's responsibilities are within public works. All dollar amounts are from the 2002-2003 fiscal year budget. All figures are current, and do not include the following: Windett Ridge, The Highlands, Country Hills II, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential, or either project in Yorkville Marketplace. Water Department Salaries (Full time, Part time, Overtime and benefits) $162,995 TOTAL MILES OF WATER MAIN 66 = $2469 per mile Infrastructure and Operational Supplies $359,850 TOTAL MILES OF WATER MAIN 66= $5452 per mile Capital Expenses* $84,000 TOTAL MILES OF WATER MAIN 66 = $1272 per mile TOTAL COST PER MILE OF WATER MAIN $9193 *Reflects entire public works capital budget divided by 3 for sewer, water and streets. • Manpower Existing manpower 2 full time employees @ 2080 per-year= 4160 1 part time employee @ 400 per year= 400 Total Hours 4560 Total hours needed per study 6477 Difference - 1917 Conclusion— 1 full time employee is needed to meet the standards that are being set forth. Fiscal Impact 1 full time employee Maintenance Worker I with benefits $34580 1 Full set of uniforms and gear $2000 TOTAL $36580 totals 2002 WATER DEPT.2002 JAN. FEB. MARCH APRIL MAY JUN JULY AUG. SEPT. OCT. NOV. DEC. TOTAL HOURS TOTALS ROUNDS 52.5 36 28 34 _ 38.5 36 41 42.5 3036 442 SERVICE CALL 10.5 19.5 32 20 38.5 33 32 40.5 31.5 1111111111 33.5 339 VALVES/B-BOX 2 11 10.5 6 24.5 10 3 4 11 13.5 8 109.5 METERS 42.5 128 61 52 77 58.5 59 56.5 52.5 66 73.5 791 HYDRANTS 0 0 0 0 0 0 0 0 0 0 0 83 H2O BREAKS 2 0 00 0 3 12 0 9 4.5 11.5 55 TAP H2O MAINS 0 0 0 0 � 0 0 0 0 4 0 0 5.5 42. LOCATES NM 5 15 43 31 38 8.5 8 18 16 240.5 NEW CONSTRUCTION 5 34.5 15 2 7 39.5 6 22.5 26 18.5 255.5 EQUIP.REPAIR 42 14.5 10 8 2 2 0 0 0 12.5 13 109 TRUCK REPAIR 3 0 5.5 5 1.5 0.5 3 7 0 2 4.5 3 35 OFFICE/BILLS 69.5 44 56.5 8.5 25 16 13.5 5.5 25 14 30.5 20.5 328.5 MONTHLY SAMPLES 0 0 4.5 6.5 15.5 5 5.5 3.5 15.5 5 4.5 6 71.5 STREET DEPT. 25.5 10 10 0 0 8 0 2 5 17 4 89.5 PARKS DEPT. 0 0 7 3 2 0 0 1111111 0 4 0 32 SEWER DEPT. 8 4 2 18 21 11 18 5 8 6 12 135 MISC. 23 9 48.5 87 18 49 2 4 40.5 20 7 9.5 317.5 CITY BUILDINGS 3 2 1 0 0 0 4 0 6.5 1.5 0 4 22 SICK PAY 32 2.5 8 19 16 10 0 16 8 16 10 11 148.5 VACATION 0 8 0 0 0 0 96 24 56 0 0 0 184 HOLIDAY 8 16 16 0 16 0 16 0 16 0 48 64 200 OVERTIME 38.5 50 64.5 62 58.5 54.5 26.5 67.5 31 75.5 50.5 46 625 O.T.TO COMP. 0 0 13.5 26.5 6 6.5 2 8.5 1 34.5 7.5 3.5 109.5 COMP TIME TAKEN 0 0 8 28 8 36 32 24 10 48 0 8 202 P.T. 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL HOURS 407 371 438.5 435 432.5 381 396.5 428 367 478 394 401.5 4930 Page 1 I JOE MOORE 2002 WATER DEPT.2002 JAN. FEB. MARCH APRIL ,MAY JUN JULY AUG. SEPT. OCT. NOV. DEC. TOTAL HOURS JOE MOORE ROUNDS 46.5 36 28 26 36.5 30 17 36.5 28 26.5 33 26 370 SERVICE CALL 3.5 1.5 3 2 5.5 6 9 6.5` 8.5 5 9 5.5 65 VALVES/B-BOX 3 0.5 1 1 1 6.5 1 14 METERS 32.5 85 61 50 76 54.5 35 56.5 52.5 55.5 58 64.5 681 HYDRANTS _ H2O BREAKS _ 27 27 TAP H2O MAINS 1.5 4 0.5 1.5 6 LOCATES - 1.5 • NEW CONSTRUCTION 25 24.5 12.5 12 2 4 1.5 1 8 16.5 5 34.5 1 14.5 15 6.5 150.5 EQUIP.REPAIR 30 0.5 1.5 TRUCK REPAIR 1.5 1.5 0.5 2.5 34.5 OFFICE/BILLS 7.5 4 7.5 14.5 35.5 6.5 12.5 11 5.5 5.5 13 2 7.5 6.5 127.5 MONTHLY SAMPLES 4.5 6.5 15.5 5 4.5 3.5 15.5 5 4.5 6 70.5 STREET DEPT. 5.5 1 - PARKS DEPT. 6.5 SEWER DEPT. 0 MISC. 15 9 24.5 35 6 35 2 4 0 CITY BUILDINGS 3 18.5 2 4 7.5 162.5 SICK PAY 16 2.5 3 2.5 1.5 7 VACATION 8 2 8 2 3 44.5" HOLIDAY 8 8 8 80 80- 8 8 24 32 96" OVERTIME 16 15.5 30.5 25 23.5 20 8 22 19.5 20 12.5 13 225.5 O.T.TO COMP. 10 19.5 6.5 2 8.5 1' 34.5 7.5 3.5 93 CCOMP TIME TAKEN 28 16 16 24 10 32 8 134 TOTAL HOURS 0 200.5 176.5 233 214 207.5 186.5 194 206.5 179.5 238.5 188 192.5 2417 Page 1 1 brian 2002 WATER DEPT.2002 JAN. FEB. MARCH APRIL MAY JUN JULY AUG. SEPT. OCT. NOV. DEC. TOTAL HOUR' BRIAN SORENSEN ROUNDS 6Mi= 8 2 6 24 6-- 10 P 72 SERVICE CALL 7 18 29 18 33 27 23 34 23 22 28 274 VALVES/B-BOX 2 8 10 6 23.5 10 3 3 11 5 7 7 95.5 METERS 10 43 2 1 4 24 9 8 9 110 HYDRANTS 56 H2O BREAKS 2 13 3 12-11111M 4 10 49 TAP H2O MAINS 4 © LOCATES 13 15=MEIN 34 7 = 17 8 224 NEW CONSTRUCTION 4 13 18 22 5 5 8 11 12 105 EQUIP.REPAIR 4.5 13 10 2 2- 10 ill 74.5 TRUCK REPAIRIIIN 4 57 4 31 OFFICE/BILLS 29.5 iall 5 �M=MIIM12 23 14 201 MONTHLY SAMPLES 1 STREET DEPT. 20 9 10 8_ 8 2 5 17 111 83 PARKS DEPT. 7 3 2 5 11 4 32 SEWER DEPT. 8 4 218 11 18 22 5 8 6 135 MISC. B 24 52 14- 22 18 3 2 155 CITY BUILDINGS 2 1 4 4 4 15 SICK PAY 16 8 16 8 8 16 8 8 8 8 104 VACATION 8 16 24 56 104 HOLIDAY 8 8 8 8 8 8 24 32 104 OVERTIME 22.5 34.5 34 37 35 11111 18.5 45.5 11.538 33 399.5 O.T.TO COMP. 3.5 7 6 16.5 COMPP TIME TAKEN 8 8 20 16_.T. • 68 TOTAL HOURS 206.5 194.5 205.5 221 225 194.5 202.5 221.5 187.5 239.5 206 209 2513 Page 1 Name Week Of Description SUN MON TUE WED THUR FRI SAT TOTAL Water Main Maintenance Main Break Repair New Installation Contractor Assistance Other Water Service Maintenance Raise/Lower B-Box Locate Service Leak Repair Service Tap Other Samples and Testing Monthly Samples New Construction Samples Boil Order Samples Other Samples Well Maintenance Daily Check Booster Station Check Monthly Well Data Reports Draw Downs Emergency Repair Annual Check Hydrant and Valve Maint. Hydrant Repair Hydrant Replacement Hydrant Flushing Valve Repair Valve replacement Valve Operation Customer Service Service Call Meter Repair Meter Installation Meter Reading Customer Questions Cross Department Support City Events Sewer Support Street Support Park Support Police Non-City Administration City Council Other Administration and Training In House Training In House Workshop Off Site Local Training Off Site Regional Training Off Site State Conferences Staff Meetings City Wide Meetings Educational Vehicle and Equipment Maint Routine Vehicle Maintenance Routine Equipment Maint. Major Vehicle Maintenance _ Major Equipment Maint. Time Off Vacation Sick Leave Holiday Comp Time Overtime Other Office/Prep Data Entry Coding Bills Research Correspondence Cleaning United City of Yorkville Public Works Department Sewer Department Maintenance Plan and Standards Goals • Provide citizens of Yorkville with certain services that ensure safe and effective transportation of sanitary waste. Purpose • Scheduling- identifying recurring and non-recurring work • Monitor work functions and data collection • Preview future weekly and monthly schedules • Establish a level of maintenance standards • Determine frequency of maintenance • Determine personnel standards and levels • Determine growth impacts on maintenance • Determine cost impacts for maintenance and expansion Classification of Maintenance • Housekeeping- General cleaning in the shop and office areas. For example, sweeping, mopping, scrubbing, emptying garbage cans, washing vehicles • Routine Maintenance- Checking lift stations, degreasing, performing JULIE locates,jetting, and similar recurring maintenance activities • Preventative Maintenance- (includes periodic inspections to prevent break down)- trucks,jetter, backhoe, power tools, and other equipment used by the sewer department • City Programs- assisting other departments in the preparation for city sponsored events. • Scheduled Improvements- pulling lift station pumps for inspection and rebuilding, exercising generator motors, infrastructure upgrades, and large equipment repairs and replacements. • Emergency Repairs -Usually due to weather, misuse, or other unpredictable occurrences. • Other- items that do not fit into one of the identified categories Sewer Maintenance Identification 10 Maintenance Sanitary Sewer Manhole 10-01 Manhole inspection 10-02 Minor Repairs 10-03 Major Repairs 10-04 Frame Adjustments 10-05 Cleaning 20 Sanitary Sewer Main Maintenance 20-01 Weekly Jetting 20-02 Monthly Jetting 20-03 Emergency Repairs 30 Customer Service 30-01 Service Call 30-02 Sanitary Sewer Main Check 30-03 General Customer Questions 30-04 Contractor Questions 30-05 JULIE Locates 40 Lift Station Maintenance 40-01 Daily Check 40-02 Degreasing Lift Stations 40-03 Monthly Maintenance 40-04 Exercise Generators 40-05 Emergency Repair 40-06 Annual Check 50 Cross Department Support 50-01 City Wide Events 50-02 Street Support 50-03 Water Support 50-04 Park Support 50-05 Police Support 50-06 Non-City Support 50-07 Administration 50-08 City Council 50-09 Other 60 Administration and Training 60-01 In House Training 60-02 In House Workshop 60-03 Off Site Local Training 60-04 Off Site Regional Training 60-05 Off Site State Conferences 60-06 Staff Meetings 60-07 City Wide Meetings 60-08 Educational 70 Time Off 70-01 Vacation 70-02 Sick Leave 70-03 Holiday 70-04 Compensation Time 70-05 Over Time 70-06 Other 80 Vehicle and Equipment Maintenance 80-01 Routine Vehicle Maintenance 80-02 Routine Equipment Maintenance 80-03 Major Vehicle Maintenance 80-04 Major Equipment Maintenance 90 Office/Prep 90-01 Data Entry 90-02 Coding bills 90-03 Research 90-04 Correspondence 90-05 cleaning Sewer Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total Manhole Maintenance 1001 Inspections 4 48 1002 Minor Repairs 16 16 1003 Major Repairs 32 32 1004 Frame Adjustments 32 32 1005 Cleaning 80 80 " category total 208 Main Maintenance 2001 Weekly Jetting 16 832 ' 2002 Monthly Jetting 32 384 2003 Emergency Repairs 120 120 1336 Customer Service 3001 Service Call 2 104 3002 Main Check 1 52 3003 Customer Questions 1 _ 52 3004 Contractor Questions 4 208 3005 JULIE Locates 4 1040 category total 1456 Lift Station Maintenance 4001 Daily Check 2 520 4002 Degreasing Lift Stations 2 104 4003 Monthly Maintenance 2 24 " 4004 Exercise Generators 2 104 " 4005 Emergency Repair 160 160 4006 Annual Check 80 80 category total 992 Cross Department Support 5001 City Wide Events 200 200 5002 Street Support 190 190 5003 Water Support 330 330 5004 Park Support 40 40 5005 Police 2 2 5006 Non-City 16 16 5007 Administration 40 40 5008 City Council 8 8 5009 Other 0 category total 826 Sewer Maintenance Hours ID Number Description Daily Weekly Monthly Annually As Needed Total Administration and Training 6001 In House Training 40 40 6002 In House Workshop 16 16 6003 Off Site Local Training 8 8 6004 Off Site Regional Training 8 8 6005 Off Site State Conferences 161= 16 6006 Staff Meetings 80 80 6007 City Wide Meetings 8 8 6008 Educational 8 category total IMRE Vehicle&Equipment Maint. 7001 Routine Vehicle Maintenance 1 52 7002 Routine Equipment Maint. 1 52 7003 Major Vehicle Maint. 40 40 7004 Major Equipment Maint. 40 40 ----category total 184 Time Off --- 8001 Vacation 160 111111 160 * 8002 Sick Leave 168 168 " 8003 Holiday 208 208 8004 Compensation Time 80 80 8005 Overtime 400 400 * 8006 Other 40 40 category total 1056 Office/Prep 9001 Data Entry 1 52 9002 Coding Bills 1 52 9003 Research 8 96 9004 Correspondence 0.5 26 9005 Cleaning 80 80 category total 306 Total Hours 6588 * Denotes areas needing Improvement or change In scheduling Manhole Inspections-I would like to start a preventative program where we try and stop problems before they progress to an emergency situation. Manhole Cleaning-Follow up to inspections,we will spend more time cleaning after inspections. Weekly Jetting-Establish a weekly jetting program for maintenance. Devise plan to encompass entire town on a rotational basis throughout the year. Lift station monthly maintenance-a comprehensive program for routine maintenance to ensure a long working life of each of our lift stations. Vacation,.sick time, and overtime-we need to start accounting for this time. It is becoming very difficult to schedule employees when many of them have hundreds of hours of time off. Summary Each department within public works has unique characteristics which make it difficult to set one standard for maintenance throughout public works. I have used figures that more truly represent what each department's responsibilities are within public works. All dollar amounts are from the 2002-2003 fiscal year budget. All figures are current, and do not include the following: Windett Ridge, The Highlands, Country Hills II, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential, or either project in Yorkville Marketplace. NOTE —at this time, we are using the same number of miles as water main until such time we can get a more accurate count. Sewer Department Salaries (Full time, Part time, Overtime and benefits) $127,578 TOTAL MILES OF WATER MAIN 66 = $1933 per mile Infrastructure and Operational Supplies $55027 TOTAL MILES OF WATER MAIN 66= $833 per mile Capital Expenses* $84,000 TOTAL MILES OF WATER MAIN 66 = $1272 per mile TOTAL COST PER MILE OF WATER MAIN $4038 *Reflects entire public works capital budget divided by 3 for sewer, water and streets. Manpower Existing manpower 2 full time employees @ 2080 per year= 4160 Total Hours 4160 Total hours needed per study 6588 Difference - 2428 Conclusion— 1 full time employee is needed to meet the standards that are being set forth. Fiscal Impact 1 full time employee Maintenance Worker I with benefits $34580 1 Full set of uniforms and gear $2000 TOTAL $36580 • 4 2002 TOTAL JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL LIFT STATIONS 85 59 76.5 67.5 52.5 45.5 79 92 105.5 65 55 65.5 848 LOCATES 90 83 88 70 58 55 109 130 118.5 126 72 75.5 1075 JETTING 38 3.5 13 27.5 11.5 9.5 24 19 13 0 8.5 8.5 176 STORM/SEWER 3 23.5 8 11 7 0 3 1 3 6.5 2.5 0 68.5 SANITARY/SEWER 6 0 19 17.5 0 0 0 5 0 0 2.5 0 50 SERVICECALL 0 0 0 0 0 0 0 0 2 1 0 4.5 7.5 PLOWSNOW 7 2.5 4 0 0 0 0 0 0 0 0 0 13.5 SALTING 0 0 0 0 0 0 0 0 0 0 0 2.5 2.5 OFFICE/BILLS 3 0 16 7 7.5 2 31 12.5 1 16 8.5 8 84.5 .MISC 41 9 0 0 0 0 1 13 5 0 1.5 6 76.5 .EQUIP/REPAIR 0 3.5 4 5 0 3 7 0 0 14 5.5 13.5 55.5 .TRUCK/REPAIR 4 0 5 0 14 5 0 0 7 0 13.5 14.5 63 CITY/BLDGS 20 21.5' 18.5 11 0 3.5 21.5 3.5 13 21 10 51.5 195 WATER/DEPT 23 . 17.5 21 21.5 22_ 20.5 14 31 43.5 81.5 16 17.5 329 STREET/DEPT 8.5 9 44 8 4.5 16 10.5 21 8.5 11 25 19.5 185.5 PARK/DEPT 0 0 3 2 1.5 0 0 9 0 0 17 1 33.5 SICK/DAY 0 32 0 8 0 0 0 0 0 0 19.5 16 75.5 HOLIDAY 32 16 8 0 8 0 8 0 16 8 48 32 176 VAC/DAY 0 0 8 80 0 0 0 0 0 0, 0 0 88 OVER/TIME 9.5 24 63.5 17 0 0 0.5 0 11 17.5 4 17 164 OTC 10 . 18 0 0 6 19 15.5 15.5 3 24' 0 20 131 F/H 0 0 0 8 0 0 0 0 0 8 0 8 24 .COMP/TAKEN 0 62 0 0 0 0 8 16 8 11.5 32 8 145.5 TOTAL 380 384 399.5 361 192.5 179 304 368.5 358 411 341 389 4067.5 SEWER DEPARTMENT CARL FERGUSON 2002 .JA .FEB .MARCH APRIL .MAY JUNE .JUL AUG. .SEPT .00-.NOV DEC TOTAL LIFTSTATIONS 1.LOCATES 30 50 35 21,5 10 JETTING === ME 40 81.5 66 68 40 STORM/SEWER 10 8.5� 2- 27 SANITARY/SEWER 3 1 4 SERVICECALL PLOWSNOW 0 SALTING0 OFFICE/BILLS 0 MISC 1 2.5 0 2.5 .EQUIP/REPAIR 1 6 2 13 2 5 3.5 3 16 .TRUCK/REPAIR as 11 2 3 19 CITY/BLDGS WATER/DEPT --_ 5.5 7 16 8.5 313 5 25 54.5 STREET/DEPT 5.5 12.5 16.5 29 6 8 77.5 PARK/DEPT _ SICK/DAY . 4.5 10 21 5 6 VAC/DAY -�- -- � 1 L 5- 11.5 HOTC --- __ 9LIDAY 8� 16 11550 _ 0.5 2.5IIII 16 5F/ 8 8 .COMP/TAKEN1= 6 TOTAL 0 0 0 0 0 0201 170.5 176 1002 SEWER DEPARTMENT2002 MIFF MIKKELSON .JAN .FEB .MARCH APRIL .MAY JUNE .JULY .AUG .SEPT '.00T ,.NOV .DEC TOTAL LIFTSTATIONS 43 31 46.5 20 140.5 LOCATES 45.5 64.5 0.66 28 138.66 JETTING 20.5 3.5 8 10 42 .STORM/SEWER 23.5 7 4 34.5 .SANITARY/SEWER 6 6.5 10 22.5' SERVICECALL 0 PLOWSNOW 1 2.5 1 4.5 SALTING 0 OFFICE/BILLS 3 16 7 26, .MISC 24 9 33 .EQUIP/REPAIR 0 .TRUCK/REPAIR 4_ 2 6 CITY/BLDGS 0 WATER/DEPT 9 1 3 1 14 STREET/DEPT 4 7 4 15 PARK/DEPT 0 SICK/DAY 32 32 HOLIDAY 16 8 24 VAC/DAY 8 80 88 OVER/TIME 9.5 24 44.5 1 79 OTC 0 F/H 8 8 .COMP/TAKEN 0 TOTAL 185.5 206 147.16 169 0 0 0 0 187 210 170.5 213 707.66 • (\ . '. • SEWER DEPARTMENT 2002• - DAVE BEHRENS .JAN .FEB .MARCH APRIL .MAY JUNE .JULY .AUG .SEPT .00T .NOV .DEC TOTAL LIFTSTATIONS 42 • 28 30 47.5 52.5 45.5 49 42 49 30 33.5 48.5 497.5 LOCATES 44.5 18.5 22 42 58 55 69 48.5 52.5 38 6 7.5 461.5 JETTING 17.5 5 17.5 11.5 9.5 14 10.5 6.5 .STORM/SEWER 3 1 7 2.5 8.5 107 7 3 6.5 2.5 30 .SANITARY/SEWER SERVICECALL 12.5 7.5 . 5 2.5 27.5 PLOWSNOW 6 3 2 1 4.5 7.5 SALTING 9 OFFICE/BILLS 2.5 2.5 MISC 7.5 2 2 10 1 16 8.5 8 55 EQUIP/REPAIR 3.5 4 2.5 1.5 21 .TRUCK/REPAIR 5 3 4 ti 3.5' 10.5 36.5 CITY/BLDGS 3 14 5 • 3.5 8 7.5 41 21.5 18.5 11 3.5 13 3.5 10 8 5 26.5 140.5 WATER/DEPT 14 16.5 18 ' 20.5 22 20.5 8.5 18.5 27 52.5 10 9.5 237.5 STREET/DEPT 4.5 • 2 PARK/DEPT 40 8 4.5 16 8.5 18 3 11 25 9.5 150 SICK/DAY 3 8 1.5 . 4.5 1 12 8 16 32 HOLIDAY VAC/DAY 16 8 8 8 8 8 24 16 96 OVER/TIME - 19 16 0 OTC 11 8.5 2 17 73.5 10 18 F/H 6 19 15.5 13 . 17.5 20 119 .COMP/TAKEN 62 8 8 8 16 TOTAL 194.5 178 187 192 192.5 179 199.5 189.5 1877 210 170.5 213 2292.5 Name Week Of Description SUN MON TUE WED THUR FRI SAT TOTAL Maintenance Sanitary MH Inspection Minor Repairs Major Repairs Frame Adjustment Main Maintenance Weekly Jetting Monthly Jetting Emergency Repair • Customer Service Service Call Sanitary Sewer Main Check General Customer Questions Contractor Questions JULIE Locates Lift Station Maintenance Daily Check Degrease Lift Station Monthly Maintenance Exercise Generators Emergency Repair Annual Maintenance Cross Department Support City Wide Events Street Support • Water Support Parks Support Police Support Non-City Support Administration Support City Council Other Administration and Training In House Training • L In House Workshop Off Site Local Training Off Site Regional Training Off Site State Conferences I i Staff Meetings City Wide Meetings Educational Time Off 1 ' 7 Vacation Sick Leave Holiday Comp Time Overtime Other Vehicle and Equipment Maint Routine Vehicle Maintenance Routine Equipment Maint. Major Vehicle Maintenance Major Equipment Maint. Office/Prep Data Entry Coding Bills Research Correspondence Cleaning United City of Yorkville Public Works Department Street Department Maintenance Plan and Standards Goals Maintaining a municipal network of roadways to ensure safety for the motoring public. Maintaining all signage within the United City of Yorkville to ensure efficiency and safety. Maintaining street lights and traffic signals to ensure safety. Maintain all storm sewers to ensure drainage of roadways and ditches. Purpose • Scheduling- identifying recurring and non-recurring work • Monitor work functions and data collection • Preview future schedules • Determine frequency of maintenance • Determine personnel standards and levels • Determine growth impacts on maintenance • Determine cost impacts for maintenance and expansion Classification of Maintenance • Housekeeping- General cleaning in the shop and office areas. For example, sweeping, mopping, scrubbing, emptying garbage cans, and washing vehicles. • Routine Maintenance- daily well monitoring, installation of outside readers, acting on problem response forms, and similar recurring maintenance activities. • Preventative Maintenance—(includes periodic inspections to prevent breakdown)- trucks, backhoe, pumps, power tools, and other equipment used by the water department • City Programs— assisting other departments in the preparation for city sponsored events. • Scheduled Improvements—flushing hydrants, exercising valves, main and service installations, hydrant replacement, and large equipment repairs and replacements. • Emergency Repairs—usually due to weather, misuse, or other unpredictable occurrences. • Other—items that do not fit into one of the identified categories. Water Maintenance Identification 100- City Services 101 Brush Pick Up 102 Leaf Removal 103 Storm Clean Up 104 Other 200- Traffic Control/Street Lighting 201 Sign Installation 202 Sign Repair 203 Traffic Signal Repair 204 Street Light Installation 205 Street Light Repair 206 Other 300- Street Maintenance 301 Hot Patch 302 Cold Patch 303 Curb Maintenance 304 Striping 305 Other 400- Plowing/Salting 401 Streets 402 Parking Lots 403 Sidewalks 404 Bulk Snow Removal 405 Other 500- Vehicle/Equipment Maintenance 501 Routine Vehicle Maintenance 502 Routine Equipment Maintenance 503 Major Vehicle Maintenance 504 Major Equipment Maintenance 505 Emergency Repair 600—Facility Maintenance 601 General Maintenance 602 Special Projects 603 Electrical 604 Plumbing 605 Heating/Cooling 606 Other 700- Right of Way Maintenance 701 Mowing 702 Trash/Litter Removal 703 Weed Spraying 704 Trimming/Pruning Trees 705 Landscaping 706 Grade and Fill Shoulders 800- Storm Sewer Maintenance 801 Catch Basin Cleaning 802 Catch Basin Repair 803 Pipe Repair 804 Manhole Repair 900- Cross Department Support 901 City Wide Events 902 Sewer Support 903 Water Support 904 Park Support 905 Police 906 Non-City 907 Administration 908 City Council 1000-Administration and Training 1001 In House Training 1002 In House Workshop 1003 Off Site Local Training 1004 Off Site Regional Training 1005 Off Site State Conferences 1006 Staff Meetings 1007 City Wide Meetings 1008 Educational 2000- Time Off 2001 Vacation 2002 Sick Leave 2003 Holiday 2004 Compensation Time 2005 Overtime 2006 Other 3000- Office/Prep 3001 Data Entry 3002 Coding Bills 3003 Research 3004 Correspondence 3005 Cleaning Street Department Maintenance ID Number Description Daily Weekly Monthly Annually As Needed Total City Services 101 Brush Pick Up 480 800 * 102 Leaf Removal 160 320 * 103 Storm Clean Up 40 40 104 Other Category Total 1160 Traffic Control/Street Lighting 201 Sign Installation 200 200 202 Sign Repair 93.5 93.5 203 Traffic Signal Repair 11 132 204 Street Light Installation 24 24 205 Street Light Repair 12.5 150 206 Other Category Total 599.5 Street Maintenance 301 Hot Patch 31 31 * 302 Cold Patch 11.5 138 303 Curb Maintenance 56 56 304 Striping 80 80 * 305 Other Category Total 305 Plowing/Salting 401 Streets 265 648 402 Parking Lots 403 Sidewalks 404 Bulk Snow Removal 405 Other Category Total 648 Street Department Maintenance ID Number Description Daily Weekly Monthly Annually As Needed Total Vehicle/Equipment Maint 501 Routine Vehicle Maintenance 10 120 502 Routine Equipment Maintenance 10 120 503 Major Vehicle Maintenance 8 96 504 Major Equipment Maintenance 10 120 505 Emergency Repair 10 120 Category Total 576 Facility Maintenance 601 General Maintenance 16 192 602 Special Projects 80 80 603 Electrical 40 40 604 Plumbing 40 40 605 Heating/Cooling 606 Other 50 50 Category Total 402 Right of Way Maintenance 701 Mowing 400 400 702 Trash/Litter Removal 8 8 703 Weed Spraying 8 8 704 Trimming/Pruning 480 480 * 705 Landscaping 119 119 706 Grade and Fill Shoulders 40 40 * Category Total 1055 Storm Sewer Maintenance 801 Catch Basin Cleaning 56 56 * 802 Catch Basin Repair 16 16 803 Pipe Repair 804 Manhole Repair Category Total 72 Street Department Maintenance ID Number Description Daily Weekly Monthly Annually As Needed Total Cross Department Support 901 City Wide Events 80 902 Sewer Support 100 100 903 Water Support 245.5 245.5 904 Park Support 147 147 905 Police 16 16 906 Non-City 8 8 907 Administration 8 8 908 City Council 0 Category Total 524.5 Administration and Training 1001 In House Training 16 16 1002 In House Workshop 0 1003 Off Site Local Training 48 48 1004 Off Site Regional Training 0 * 1005 Off Site State Conferences 0 * 1006 Staff Meetings 48 48 1007 City Wide Meetings 16 16 1008 Educational 0 Category Total 128 Time Off 2001 Vacation 200 200 * 2002 Sick Leave 400 400 * 2003 Holiday 224 224 2004 Compensation Time 480 480_* 2005 Overtime 0 2006 Other Category Total 1304 Street Department Maintenance ID Number Description Daily Weekly Monthly Annually As Needed Total Office/Prep 3001 Data Entry 3002 Coding Bills 1 52 3003 Research 2 104 3004 Correspondence 1 260 3005 Cleaning 6 312 Category Total 728 Total 7502 * Denotes areas needing improvement or change in scheduling Street Department Maintenance Standards 1. Brush Pick Up — as the City expands, it is becoming increasing difficult to complete brush pick up throughout the city in one week. I would like to explore the possibility of asking the residents to cut their brush to 4' in length and bundle it. This would end our time crunch, and disputes on size. 2. Leaf Removal—we are currently budgeting for a leaf copper/vacuum, this will speed up our time by allowing us to pick up on our schedule instead of relying on Waste Management. The drawback to the whole idea of leaf pick up is that it is becoming increasingly expensive to compost the material(currently $125.00 per load), and we are only getting leaves from less than half of the City. As the years go by, we are going to have to budget an ever increasing amount to this task to continue to serve the City. We may need to re-educate the residents to remind them that they have a special service with WMI in that they have unlimited yard waste removal without stickers. If we could get them to take advantage of this program, we would save both time and money. 3. Hot Patch—I would like to take a more aggressive approach to try and maintain our current streets. If we would cut out bad spots, and patch them, it will prolong the life of the street instead of cold patching little holes only to come back later to do it again. 4. Striping—we need to stripe at least twice per year. Right now, we do it once per year when needed. 5. Plowing streets—the number on the street department time study is not a true representation of the actual time spent clearing the roads, parking lots, and sidewalks of the City. I realize that all departments will assist the street department in plowing and salting, but we need to be able to have some employees in reserve in case something else is happening, or people are not here. Right now, we have to be very careful how many people we call in, and how long they are on duty. 6. Trimming/Pruning— instead of trimming only the branches that become a problem, we need to have a seasonal program that we will be able to follow to help us maintain our parkway trees in a better manner than we are today. 7. Grade and Fill Shoulders—I would like to spend at least one week per month grading road shoulders to allow the water to drain off the pavement. Where we have gravel shoulders, I would like to re-grade them as well and add or subtract as needed. This will prolong the life of our current streets, and assist in getting the water off the pavement. 8. Catch Basin Cleaning—right now they are only cleaned on an as needed basis, I would like to set up a system where we can take at least a quadrant of the city and clean each basin. This will allow for better water flow, cleaner water flow into our detention basins, and will remove a breeding ground for mosquitoes. 9. Offsite Regional Training and Offsite State Conferences—I need to send more employees to training and conferences to keep up with the techniques and technologies. I can't do that right now, because it leaves extremely short handed for the days that they are not at work. Summary Each department within public works has unique characteristics which make it difficult to set one standard for maintenance throughout public works. I have used figures that more truly represent what each department's responsibilities are within public works. All dollar amounts are from the 2002-2003 fiscal year budget. All figures are current, and do not include the following: Windett Ridge, The Highlands, Country Hills II, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential, or either project in Yorkville Marketplace. Street Department Salaries (Full time, Part time, Overtime and benefits) $128,858 TOTAL CENTER LINE MILES OF ROAD 41 = $3143 per mile Infrastructure and Operational Supplies $186,600 TOTAL CENTER LINE MILES OF ROAD 41 = $4551 per mile Capital Expenses* $84,000 TOTAL CENTER LINE MILES OF ROAD 41 = $2048 per mile TOTAL COST PER CENTER LINE MILE $9742 *Reflects entire public works capital budget divided by 3 for sewer, water and streets. Manpower Existing manpower 2 full time employees @ 2080 per year= 4160 1 part time employee @ 400 per year= 400 Total Hours 4560 Total hours needed per study 7502 Difference - 2942 Conclusion— 1 full time employee and 1 part time employee are needed to meet the standards that are being set forth. Fiscal Impact 1 full time employee Maintenance Worker I with benefits $34580 1 Full set of uniforms and gear $2000 1 part time employee @ 8.50 per hour for 400 hours $3400 TOTAL $39980 Name Week Of Description SUN MON TUE WED THUR FRI SAT TOTAL City Services Bruch Pick Up Leaf Removal Strom Clean Up Traffic Control/Lighting Sign Installation Sign Repair Traffic Signal Repair Street Light Installation Street Light Repair Street Maintenance Hot Patch Cold Patch Curb Maintenance Striping Plowing/Salting Streets Parking Lots Sidewalks Bulk Snow Removal Vehicle/Equipment Maint. Routine Vehicle Maint Routine Equipment Maint Major Vehicle Maint Major Equipment Maint Emergency Repair Facility Maintenance General Maintenance Special Projects Electrical Plumbing Heating/Cooling Right of Way Maintenance Mowing Trash/Litter Removal Weed Spraying Trimming/Pruning Landscating Grade and Fill Shoulders Storm Sewer Maintenance Catch Basin Cleaning Catch Basin Repair Pipe Repair • Manhole Repair Cross Department Support City Wide Events Sewer Support _ Water Support Parks Support Police Support • Non-City Support Administration Support Adminstration and Training In House Training _ In House Workshop Off Site Local Training OffStie Regional Training Off Site State Conferences Staff Meetings City Wide Meetings Time Off Vacation Sick Leave Holiday Comp Time OTC • Overtime Other Totals JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Date: Traffic Light 10 10 20 15 10 7 14 21 12 4 2 6 131 Street Light 16 5 25.5 5 38 6 25 3 12 13 12 12 172.5 Cold Patch 13 4 11 21 31 19 4 18 0 8 0 10 139 Hot Patch 0 0 0 2 0 8 0 9 8 4 0 0 31 Plowing/SALTING 41.5 107 95.5 2 0 0 0 0 0 0 4.5 14.5 265 Road Shoulders 0 0 7 18 67 51 96.5 77 50 56 10 6 438.5 Landscaping 0 0 8 59 29 0 10 0 7 0 6 0 119 Brush 0 0 3 40 1 24 10.5 22 5 40 77 0 222.5 Signs 6 3 11 9 12 13 28 23 104 28 35.5 21 293.5 Storm Sewer 2 0 7 12 6 8 0 15 6 0 0 0 56 Equipment Repair 59 9 11 16 18 15 26.5 .6 4 76 46 67 353.5 Vehicle Repair 66.5 14 32 12 2 4 8 8 3 11 20 36.5 217 Office Work 15 31 7 15 • 8 6 14 17 10 19 6 12 160 Misc. 5 8 4 4 6 8 5 0 13 7 0 1 61 Water Department 12 29 5 17.5 33 10 18.5 18 34 47 5 16.5 245.5 Parks Department 9 3 0 2 2 36 14 32 18 4 10 17 147 Sewer Department 6 3 0 5.5 15 3 11 14 15.5 3 10 14 100 Schooling 0 0 0 26 0 0 0 0 0 0 0 0 26 City Buildings 67 14 33 35 50 14 51 29 14 12 28 57 404 Comp Time Taken 8 48 0 0 0 22 0 8 3 12 0 4 105 Sick Day 0 0 12 24 0 48 0 16 1.5 16 0 9.5 127 Vacation 0 0 28 12 24 18 16 16 0 0 16 8 138 Holiday 32 32 16 0 16 0 16' 0 16 8 48 40 224 Overtime 50 41.5 91.5 33.5 9.5 5.5 9.5 32.5 23 18 32 35 381.5 0 ' 0 Total 418 361.5 427.5, 385.5 377.5 325.5 377.5 384.5 359 386 368 387 4557.5 i John Sleezer JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Date: Traffic light 8 2 12 6 6 2 10 11 4 0 0 6 69 Street Light 14 2 14.5 5 26 6' 15 2 6' 7 12- 6 115.5 Cold Patch 0 0 0 3 19 6 0 7 0 0 0 0 35 Hot Patch 0 0 0 0 0 4 0 7 0 0 0 0' 11 Plowing 15.5 64 64.5 0 0 0 0 0 0 0 4.5 7.5 156 Road Shoulders 0 0 2 10 22 24 47.5 41 i 33 28 8 0 215.5 Landscaping 0- 0 0 19 19 0 0 0 2' 0 0 0' 40 Brush 0 0 0 24 0 0 10.5 20 3 20 35 0 112.5 Signs 0 0 3 3 0 7 5 4 50 10 9.5 2 93.5 Storm Sewer 0 0 0 4 0 4 0 7 0 0 0 0 15 Equipment Repair 50 8 6 16 16 12 23.5 5 1 58 36 47 278.5 Vehicle Repair 52.5 13 6 7 0 2 6 7 2' 0 8 26 129.5 Office Work 6 31 2 10 5 6 10 13 5 14 4 5 111 Misc. . 2 0 2 0 5 0 0 0 4 0 0 0 13 Water Department 0 29 4 9.5 21 3 10.5 10 24 36 5 10.5 162.5 Parks Department 0 0 0 2 0' 4 4 15, 6 0 0 0 31 Sewer Department 0 3 0 5.5 12 0 11 3 9 3 6 10 62.5 Schooling 0 0 0 8 0 0 0 0 0 0 0 0 8 City Buildings 20 0 16 8 19 0 15 16 8 0 16 28 146 'Comp Time Taken 0 0 0 0 0 22 0 0 3 0' 0' 4 29 Sick Day 0 0 8 24- 0 40 0 ' 0 0 0 0 0 72 Vacation 0 0 20 12 4 18 8 8 0 0 0 0 70 Holiday 16 8 8 0 8 0 8 0 8 8 24 24 112 Overtime 27.5 30 52 16.5 5.5 0 9.5 19.5 17.5 16 14 28 238 0 Total 211.5 190 220 192.5 189.5 160 193.5 195.5 185.5 200, 182 204. 2324 'i Matt Seng JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Date: Traffic Light 2 8 8 9 2 5 4 10 8 4 2 0 62 Street Light 2 3 11 0 12 0 10 1 6 6 0 6 57 Cold Patch 13 4 11 18 12 13 4 11 0 8 0 10 104 Hot Patch 0 0 0 2 0 4 0 2 8 4 0 0 20 Plowing/SALTING 26 43 31 2 0 0 0 0 0 0 0 7 109 Road Shoulders 0 0 5 8 45 27 49 36 17 28 2 6 223 Landscaping 0 0 8 40 10 0 10 0 5 0 6 0 79 Brush 0 0 3 16 1 24 0 2 2 20 42 0 110 Signs 6 3 8 6 12 6 23 19 54 18 26 19 200 Storm Sewer 2 0 7 8 6 4 0 8' 6 0 0 0 41 Equipment Repair 9 1 5 0 2 3 3 1 3 18 10 20 75 Vehicle Repair 14 1 26 5 2 2 2 1 1 11 12 10.5 87.5 Office Work 9 0 5 5 3 0 4 4 5 5 2 7 49 Misc. 3 8 2 4 1 8 5 0 9 7 0 1 48 Water Department 12 0 1 8 12 7 8 8 10 11 0 6 83 Parks Department 9 3 0 0 2 32 10 17 12 4 10 17 116 Sewer Department 6 0 0 0 3 3 0 11 6.5 0 4 4 37.5 Schooling 0 0 0 18 0 0 0 0 0 0 0 0 18 City Buildings 47 14 17 27 31 14' 36 13 6 12 12 29 258 Comp Time Taken 8 48 0 0 0 0 0 8 0 12 0 0 76 Sick Day 0 4 0 0 8 0 16 1.5 16 0 9.5 55 Vacation 0 8 0 20 8 8 0 0 16 8 68 Holiday 16 24 8 0 8 8 0 8 24 16 112 Overtime 22.5 • 11.5 39.5 17 4 5.5 0 13 5.5 2 18 7 145.5 0 Total 206.5 171.5 207.5 193 188 165.5 184 189 173.5 186 186 183 2233.5 EXECUTIVE SUMMARY WATER DEPARTMENT Current study shows a deficiency of,1 full time employee. Standards indicate that 1 full time employee is needed per 22 miles of water main. One additional employee will be needed when Cation exchange plants are operational SEWER DEPARTMENT Current study shows a deficiency of 1 full time employee Standards indicate that one full time employee is needed per 22 miles of sanitary sewer main. STREET DEPARTMENT Current study shows a deficiency of 1 full time and 1 part time employee. Standards indicate that 1 full time employee is needed every 14 center line mile of streets. YEARLY MANPOWER COSTS Water Department - $36,580 Sewer Department - $36,580 Street Department - $39,980 TOTAL $113,140 L-----....4.UNITED CITY Of YORKV14LE BID OPENING Apr( 9,2003 2:00 PM ELOPM 0 EXISTING REMODELING&BUILD-OUT REVISED April 11,2003 3:35 PM PROJECT NUMBER-2002-009 PROJECT BID SUMMARY I I CONST. APPARENT LOWIALTERNATENO.ALTERNATE NO.ACTERI:ATE.O. I BID PACKAGE#AND TITLE APPARENT LOW BIDDER DOCUMENT BIDDER ALTERNATE N0.ALTERNATE NO.ALTERNATE NO. 4 LIMESTONE 5-BRICK 5-FIBER VOLUNTARY LOW BIDDER LOW BIDDER ESTIMATE SASE RIO 1-LIGHT WELL 2-CASEWORK 3•CANOPIES CAPS VENEER a CEMENT ALTERNATE rodAlternaltee 1-5 wl AUemates 1.4,6 SIDING' - SP R-EARTNBOMK/CAST IN PLACE CR Premium Concrete S 20,000 $ 78,400 $ - 23,200 $ 3,500 $ 2,009 $ 107,100 $ 105,i00 e.siA-/aAsvNarWORK LileConstnidion $ - $ 1Z000 $ I 14,997 $ 126,997 $ 12,000 ePNIA•GENERAL TRADES Edwin-Anderson $ 245,000 $ 274,500 $ 18,700 $ 5,200 $ 18,300 $ 15,200 $ 13,800 $ 331,900 $ 330,500 BPf9a-FLOORING Tri-SIaleFlootin_g _$ 30,400_$ 26,989 _ 5 28,989 $ 26,989 8P KD-P1JNnN0 Oosterbaan A Sols $ 24,200 $ 21,900 $ 1,100 $ -I$ 1,200 $ - $ 1,000 $ 1,500 $ 4,500 $ 29,700 5 30,200 BP USA-nvAC Bremer Sheet Melal 5 69,000 8 76,300 76,300 $ 76,300 BP n59•PWY81N0 Cannonball Mechanical $ 30,600 _$ 27,950 5 2,630 $ - $ - S - $ 1,660 $ 1,6E0 _$ 32,240 $ 32,240 IOP MA•eLscralcAL DL Cook $ 88,000 -$ 67,891 S - $ - $ - $ - $ 925 $ 925 $ 58,816 $ 68,816 ` IIsm TRADE TOTAL $ - $ 507,200 5 573,930 $ 45,630 $ 5,200 $ 23,000 $ 12,000 S 135,762 $ 17,885 $ 4,500 $ 800,042 $ 582,145 CU ceMlncy ax $ • $ 40,576 $ 45,914 $ 3,650- ¢er $ 416 5 1,840 $ 960 S 10,863 $ 1,431 $ - $ 104,219 $ 54,212 cAravkevrCoemsvrn $ - $ 80,000 S 80,000 $ - $ 415 $ - $ 960 $ 10,863 $ 1,431 $ - $ 172,239 $ 82,807 CaOaaP e.»c $ - ,$ 26,424 $ 29,427 r$ 2,653_ $ 253J$ 1,035 _$ 583 $ 6,599 3 869 $ - $ 66,374 $ 34,220 AJE Feet 1tes $ - $ 75,887 8 84,595 $ 5,955 $ 729 $ 3,002 $ 1,662 $ 19,036 $ 2,507 3 - $ 190,887 $ 98,471 Owner Enamors-FFBE,Pemrll Eem,PAr nerm■eree.ETC. $ - T.B.D T.13.0 1.0.0 T.8.D TOTAL ,$ - $ 730,087 $ 813,867 $ 57,288_$ 7,014 3 28,677 3 16,168 5 183,142 $ 24,123 5 4,500 $ 1,333,761 $ 951,854 •GENEBAt CONOtROtiS INCREME e%OUE TO ADDITIONAL SCOPE OF WORX . UNITED CITY OF YORKVILLE BID OPENING April 9, 2003 2:00 PM ..LMS EXISTING REMODELING& BUILD-OUT REVISED April 15,2003 1:00 PM DEVELOPMENT -- PROJECT NUMBER-2002-009 � � PROJECT BID SUMMARY ALTERNATE ALTERNATE CONST. APPARENT ALTERNATE' ALTERNATE ` ALTERNATE ALTERNATE UIt NO.4- NO.6-FIBER VOLUNTARY LOBIDDER LOW BIDDER BID PACKAGE#'AND TITLE APPARENT LOW BIDDER DOCUMENT' LOW BIDDER NO.1-LIGHT` NO.2- NO.3- NO.S-BRICK LIMESTONE CEMENT ALTERNATE. w/ Alternates 1-5 w/ Alternates 1.4,6 ESTIMATE BASE BID WELL, CASEWORK CANOPIES CAPS VENEER" SIDING" BP/125-EARTHWORK/CAST IN PLACE CONCRETE Premium Concrete $ 70,000 $ 78,400 $ 23,200 $ 3,500 $ 2,000 $ 107,100 $ 105,100 BP/MA-MASONRY WORK ---- Lite Construction $ - $ 12,000 $ 114,997 $ 126,997 $ 12,000 BP NA•GENERAL TRADES Edwin-Anderson $ 265,000 $ 274,500 $ 18,700 S 5,200 $ 18,300 $ 15,200 $ 13,800 - $ 331,900 $ 330,500 BP#9B•FLOORING Tristate Flooring $ 30,400 $ 26,989 --- --- $ 26,989 $ 26,989 BP#9G•PAINTING Oosterbaan&Sons $ 24,200 $ 21,900 $ 1,100 $ - $ 1,200 $ - $ 1,000 $ 1,500 $ 4,500 $ 29,700 $ 30,200 BP ansa•HVAC --- --- $ 76,300 $ 76,300 Bremer Sheet Metal $ 69,000 $ 76,300 BP#155-PLUMBING Cannonball Mechanical $ 30,600 $ 27,950 $ 2,630 $ - $ - $ - $ 1,660 $ 1,660 $ 32,240 $ 32,240 BP#1 GA•ELECTRICAL DL Cook $ 88,000 $ 67,891 $ - $ - $ - $ - $ 925 $ 925 $ 68,816 $ 68,816 SUB TRADE TOTAL $ - $ 577,200 $ 573,930 $ 45,630 $ 5,200 $ 23,000 $ 12,000 $ 135,782 $ 17,885 $ 4,500 $ 800,042 $ 682,145 • CM contingency 8% $ - $ 46,176 $ 45,914 $ 3,650 $ 416 $ 1,840 $ 960 $ 10,863 $ 1,431 ' $ - $ 109,819 $ 54,212 CM General Conditions $ - $ 80,000 $ 80,000 $ - $ 416 $ - $ 960 $ 10,863 $ 1,431 $ - $ 172,239 $ 82,807 CM OH&P 4.5% $ - $ 29,574 $ 29,427 $ 2,053 $ 253 $ 1,035 $ 583 $ 6,599 $ 869 $ - $ 34,220 Owner Expenses-FF& PenniE,P.im ---_--- Fees,RNrt,btMsaWusaDlea,ETC. $ - T.B.D T.B.D T.B.D T.B.D TOTAL $ - $ 732,950 $ 729,271 $ 51,334 $ 6,285 $ 25,875 $ 14,503 $ 164,106 $ 21,616 $ 4,500 $ 1,151,624 $ 853,384 •GENERAL CONDITIONS INCREASE 8%DUE TO ADDITIONAL SCOPE OF WORK to c,r , � UNITED CITY OF YORKVILLE BID RESULTS SUMMARY 111-1-I 41 „ EXISTING REMODELING & BUILD-OUT BID OPENING April 9,2003 2:00 PM DQMS_EVELPMENT ' -�¢ REVISED $a�,;,,m, S PROJECT NUMBER-2002-009 April 15,2003 1:49 PM ='ir]onrny9.T7ZnLruNr rE BP#26 -EARTHWORK/CAST IN PLACE CONCRETE ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. 4-LIMESTONE 5-BRICK 6-FIBER BID PLUS #t CONTRACTOR BASE BID 1-LIGHT WELL 2-CASEWORK 3-CANOPIES CAPS VENEER" ' GEMENT SIDING` ALTERNATES ■Elliot Concrete NO BID -_ ©K. Keu• Concrete NO BID _--_-.-■ ©Kocurek Concrete NO BID _-_--__-.- e Premium Concrete $ 78 400 $ 23 200 $ 3,500 $ 2,000 $ 107 100 ©R. A. Bri•ht Construction NO BID Lite Construction $ 79 997 $ 45 000 $ 17 000 $ 2 500 $ 144 497 • APPARENT LOW BIDDER: APPARENT LOW WITH ALTERNATES: Premium Concrete $ 78,400 I Premium Concrete $ 107,100 .�tD Clay RJdt!' �1ll S UNITED CITY OF YORKVILLE BID RESULTS SUMMARY 111 EXISTING REMODELING & BUILD-OUT BID OPENING April 9,2003 2:00 PM JDEVELOPMENT PROJECT NUMBER-2002-009 REVISED Aprll 15,2003 1:40 PM CO fYx AWW1LMENT BP#4A - MASONRY WORK ALTERNATE NO. ALTERNATE NO. ALTERNATE NO, ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. 4-LIMESTONE 5 BRICK 6-FIBER r BID PLUS # CONTRACTOR BASE BID 1 -LIGHT WELL 2-CASEWORK 3-CANOPIES CAPS VENEER* CEMENT SIDING* ALTERNATES ■A. Horn Masonr $ 3,250 $ 123 925 $ 127 175 ©Albert Wendt Mason NO BID ©Grace Masonr --■_■ NO BID -._- eS& KMasonr ,.- NO BID Stonehen•e Masonr NO BID -_ in Lite Construction $ 12,000 $ 114 997 $ 126 997 ,o ■ APPARENT LOW BIDDER: $ 3,250 ;$ 114,997, $ 126,997 A.Horn Masonry Lite Construction Lite Construction UNITED CITY OF YORKVILLE BID RESULTS SUMMARY EXISTING REMODELING & BUILD-OUT BID OPENING April 9,2003 2:00 PM DEVELPMENT 44 %!y€ PROJECT NUMBER-2002-009 REVISED April 15,2003 1:58 PM WLLIAM_ ENOA.CONETRVCTION iE ONSTAOCTION MANAGEMENT BP#6A-GENERAL TRADES ALTERNATE ALTERNATE ALTERNATE ALTERNATE ALTERNATE NO.4- ALTERNATE NO.6-FIBER BID PLUS BID PLUS NO.1 -LIGHT NO,2- NO.3- LIMESTONE NO.5-BRICK CEMENT ALTERNATES 1- ALTERNATES 11 ' CONTRACTOR BASE BID WELL CASEWORK CANOPIES CAPS . VENEER" SIDING* 5 1-4,6 MI A. R. Bex& Sons NO BID ■_ _--- ©Driessen NO BID ©Edwin -Anderson $ 274 500 $ 18,700 $ 5 200 $ 18 300 $ 15 200 $ 13 800 $ 331 900 $ 330 500 e Frontier Construction $ 301 695 $ 18 678 $ 7 389 $ 17 000 $ 24 456 $ 15 298 $ 369 218 $ 360,060 Har•rave Builders NO BID e L.J. Dodd NO BID e Lite Construction NO BID e MIC Inc. NO BID ._ e Struebin• Construction $ 275,149 $ 15 019 $ 9 077 $ 22 920 $ 7 654 $ 21,321 $ 329 819 $ 343 486 APPARENT LOW BIDDER: APPARENT LOW WITH ALTERNATES: Edwin -Anderson $ 274,500.. $ 329,819 $ 330,500 Struebing Edwin- Construction Anderson UNITED CITY OF YORKVILLE BID RESULTS SUMMARY EXISTING REMODELING & BUILD-OUT BID OPENING AprIl 9,2003 2:00 PMWILLIAM_ DEVELPMENT * i PROJECT NUMBER-2002-009 REVISED AprIl 15,2003 2:08 PMkACO�CONSTRUCTION UINT BP#9B -FLOORING ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. ,ALTERNATE NO. ALTERNATE NO. ;'4-LIMESTONE 5-BRICK 4-FIBER BID PLUS # CONTRACTOR BASE BID 1 -LIGHT WELL 2-CASEWORK 3-CANOPIES CAPS VENEER* CEMENT SIDING* ALTERNATES Ems EsmissimmommEmEsommesommEsEmmummimmummonsimmomossimmommEmommEmsimummEmEmmismEssmEmommEm ■All Tile, Inc. NO BID ©Car•etile Stores NO BID __ _--■ ©Floorin• Resources NO BID -�-__-_- e Floorin• Solutions $ 36 600 ■� $ 36 600 ©Johnson Floors NO BID _- -�-■ e Tri-State Floorin! $ 26 989 _■ $ 26 989 Watson Smith ,_■ _■, APPARENT LOW BIDDER: APPARENT LOW WITH ALTERNATES: Tri-State Floorin• $ 26,9,39 Tri-State Flooring $ 26,969 '�c UNITED CITY OF YORKVILLE BID RESULTS SUMMARY LAMS' ' "`""` EXISTING REMODELING& BUILD-OUT BID OPENING AprII 9,2003 2:00 PM DEVELOPMENT �� PROJECT NUMBER-2002-009 REVISED April 15,2003 2:20 PM l,Cr�R,,I cONS, ACYL �ylE lAI.STHLX7T4YMp { NMS�MI:Nr BP#9G - PAINTING ALTERNATE NO. ALTERNATE NO. ALTERNATE NO, RID PLUS ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. 4-LIMESTONE ' 6-BRICK 6-FIBER ALTERNATES 1-' # CONTRACTOR BASE BID 1 1 -LIGHT WELL 2-CASEWORK 3-CANOPIES ' CAPS VENEER* CEMENT SIRING* 4,6 mu immommiumummommismonsmminemmunimmemmumummummummommemmummommommaimmoimmus e Central Decoratin• $ 44 400 $ 3 200 - $ 2 400 $ 3,900 $ 1 200 $ 51 200 © $ 15,465 $ 825 - $ 180 � $ 350 $ 16 470 in Oosterbean &Sons $ 21 900 $ 1 100 $ 1,200 $ 1 000 $ 1 500 $ 25 700 Il Pecover Decoratin• $ 39 230 $ 1,700 $ 720 $ 560 $ 41 650 II IIII Ill e �■�■�� e� �� ■� I________ ■_ Ili APPARENT LOW BIDDER: APPARENT LOW WITH ALTERNATES: LeCuyer Paintin. $ 15,465 LeCuyer Painting $ 16,470 Oosterbaan & Sons $ 21,900 Oosterbaan & Sons UNITED CITY OF YORKVILLE BID RESULTS SUMMARY WILLIAM_ S EXISTING REMODELING & BUILD-OUT BID OPENING April 9,2003 2:00 PMDEVELPMENT 9.� :v;+f-„ PROJECT NUMBER-2002-009 REVISED April 15,2003 2:28 PMit"NrHA1 t,.1•15,jUrnoN h r „ WNSTRUCIIUN 1...NApEMENT BP#15A-HVAC ALTERNATE NQ. ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. 4-LIMESTONE 6-BRICK 6-FIBER BIB PLUS # CONTRACTOR BASE RID 1 :LIGHT WELL 2-CASEWORK 3-CANOPIES CAPS VENEER* CEMENT SIDING* ALTERNATES NOM e Bremer Sheet Metal $ 76,300 $ 76 300 ©Ber Heatin• &Coolin• NO BID ©El.in Sheet Metal NO BID ■Greiter Mechanical Services, Inc. $ 106,096 -. $ 106,096 Mel-O-Air $ 110,000 $ 110,000 iimmum 111 10 -. APPARENT LOW BIDDER: APPARENT LOW WITH ALTERNATES: Bremer Sheet Metal $ 76,300 ( Bremer Sheet Metal $ 76 300 to or �` •, �° UNITED CITY OF YORKVILLE BID RESULTS SUMMARYJj1ILLL4JJIS ,"1,` "' UNITED CITY OF YORKVILLE BID OPENING April 9,2003 2:00 PMVELOPENT $ Pn' PROJECT NUMBER-2002-009 REVISED A rII 15 2003 2:37 PM : f (iUCT(Y+ASeVdKJ[IX'N? BP#15B -PLUMBING ALTERNATE NO. ALTERNATE NO. ALTERNATE NO, ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. 4-LIMESTONE 5-BRICK B-FIBER sip PLUS # CONTRACTOR BASE BID 1 -LIGHT WELL 2-CASEWORK 3-CANOPIES CAPS VENEER* CEMENT SIDING* ALTERNATES NNE immummomosimmommumummemommommommommommeimmommismoommuniommsummoniummumimmium III Adler Plumbing $ 41 190 $ 1 650 $ 1 400 $ 44 240 ©Admiral Plumbing NO BID -_ e Cannonball Mechanical $ 27 950 $ 2,630 $ 1,660 $ 1 660 $ 32 240 II CJ Erikson NO BID ©Ha•ert & Son Inc. $ 30 100 $ . 1 840 $ 580 $ 580 $ 32,520 e KC Plumbing NO BID e Robert Lenert& Sons NO BID e �■i■� I III �� APPARENT LOW BIDDER: APPARENT LOW WITH ALTERNATES: Cannonball Mechanical $ 27,950, I Cannonball Mechanical $ .2,240 .. UNITED CITY OF YORKVILLE BID RESULTS SUMMARY EXISTING REMODELING & BUILD-OUT BID OPENING AprII 9,2003 2:00 PM DEVELOPMENT $. F ,S PROJECT NUMBER-2002-009 REVISED April 15,2003 2:44 PM O0"rira "STR'KT'4N �,q, Ql7Nff7PlCTItXF MAlJA(7EM['M ��ZIF `, BP#16A-ELECTRICAL ALTERNATE NO, ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. ALTERNATE NO. ALTERNATE No. 4-LIMESTONE 5-BRICK 6-FIBER BID PLUS # CONTRACTOR BASE BID 1 -LIGHT WELL 2-CASEWORK 3-CANOPIES CAPS VENEER* CEMENT SIDING* _ALTERNATES onmmilimmemommommosimommmomemommummommommmommommisimmummEmmommommisomilmommoommosimmom eAnchor Electric $ 86 000 —�-__- $ 1 250 $ 1,250 $ 87,250 IN Cattaneo Electric NO BID II DL Cook $ 67,891 _■ $ 925 $ 925 $ 68,816 Ell Frost Electric $ 85,500 $ 1 200 $ 1 200 $ 86,700 e Preferred Electric NO BID -_,— e US Electric NO BIDIII eio is APPARENT LOW BIDDER: APPARENT LOW WITH ALTERNATES: DL Cook $ 67,891 1 DL Cook $ 6$,816 Technology Committee Purpose: Plan, prioritize and discuss the potential technology issues the United City of Yorkville is facing and the future needs. Issues and topics to discuss: Staffing issues in maintaining technology and web site On-line registration & bill paying Computer training for staff& consumers Cost of technology advances and yearly recommendations (five year forecast planning) E-mail systems & downloading policies Ongoing web site development Development of a technology plan & policies Public Awareness of email accounts and uses Reducing paper communications (on line brochure and city newsletter distributions and outside communications) Use of Hand held equipment, and lap top computers Interactive and interaction equipment (phone systems, email, DSL, T-1, etc) Managing the technology system (back-ups, virus updates, server advancements, assigning rights and access) Software additions needed Rights and access for Web site changes Adding email address for participants Other Setting the Committee agenda Frequency of meeting and tasks Timelines Minutes and agenda's • CITY OF Y KVILLE BUDGET 202-2003 GENERAL FUND SUMMARY 2002-2003 2002-2003 REVISED PERCENT BUDGET BUDGET NET CHANGE CHANGE TOTAL REVENUE 6,230,765 6,050,186 (180,579) -2.90% $128,000 IDOT Grant EXPENSES $55,000 Municipal Utility Tax decreases FINANCE 3,535,255 3,543,892 8,637 0.24% POLICE 1 ,461 ,975 1 ,458,469 (3,506) -0.24% STREETS & ALLEYS 756,410 586,975 (169,435) -22.40% $128,000 Game Farm Traffic Signal-to MFT HEALTH & SANITATION 334,000 334,000 0 0.00% BUILDING & ZONING 143,125 126,850 (16,275) -11 .37% Studies/Plans under budget TOTAL EXPENSE 6,230,765 6,050,186 (180,579) -2.90% GENERAL FUND EXPENDITURES 2002-2003 PROPOSED BUDGET HEALTH & STREETS& SANITATION ALLEYS 7% 13% BUILDING& p FINANCE rkir ZONING POLICE _, Z ... 2% [3 POLICE ®STREETS &ALLEYS FINANCE 51% p HEALTH & SANITATION •BUILDING &ZONING 1 CITY OF YORKVILLE , BUDGET 2002-2003 GENERAL FUND REVENUE • REVISED GEN REVENUE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET CARRY OVER FOX INDUSTRIAL BOND $618,750 $618,750 01 00 4002 000 REAL ESTATE TAXES $1,038,757 $1,038,757 01 00 4604 000 PERSONAL PROPERTY TAX $10,800 $10,800 01 00 4202 000 STATE INCOME TAXES $452,416 $452,416 01 00 4304 000 TOWNSHIP R & BRIDGE TAX $85,000 $85,000 01 00 4208 000 MUNICIPAL SALES TAX $1,375,000 $1,375,000 01 00.4214:000 +STATE PHOTO TQC $12,790 $4,828:::; 01 00 4216 000 STATE USE TAX $64,160 $64,160 00'4302 X00 mUNI IPA .IUTILITY TAS' $580,000 $525,x}00.,'due to Menards- not adjusted @ 6 mos. 01 00 4306 000 CABLE TV TAX $40,000 $40,000 01 00 4310 000 TELEPHONE TAX $100,000 $100,000 '01=i,itti(A4O1':i'00:61kitiOtiOittidtNtEtegg'iniegaigab!'idiNlittillB:1$26406,i0P:!i=*-14:ilittliii 01 00 4404 000 OTHER LICENSES $1,800 $1,800 01 00;4406 000 BUILDING.I ERMITS $500,000 $560,004 01 00:4408 000 FILING FEES $32,004 $40,000 01 00 4410 000 GARBAGE SURCHARGE $139,302 $139,302 01 .00 4512;000..TRAFIC FINEt $00,000 $74,004 01 00 4514 000 CITY ORDINANCE FINES $4,000 $4,000 1 00:4420;000 COLLECTION FEE YBSI $10;000 $1$,000 includes fy 01/02 payment received in 03 01 00 4806 000 REIMBUR - OTHER GOVT $19,875 $19,875 4/15/2003 Page 1 of 38 DRAFT REVISED GEN REVENUE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 07 O0 48.04 I3fl0 RRI.UIBUR .":'POLICE PROTECT x,50 $'C, 60 tift661446§1titideMISC INCOMES $'#3000 $"I7,00(# 01 00 4802 000 INVESTMENT INCOME $8,400 $8,400 01 00 4805 007 ICJIA -JUVENILE GRANT $17,820 $17,820 fl1 flo 4805' 3fl4 OOPS GRAINY $4667 $ v0ao 01 00 4805 001 COPS GRANT IV -VESTS $1,562 $1,562 01 00 4902 000 TRANSFER FROM WATER $104,360 $104,360 01 00 4812 000 DEVELOPMENT FEES $335,000 $335,000 fl1 00 4812 X115 TOOT GRANT-Game Farm Signal $128,000 $0 fl1 00 4812600 :ROB TROY CREEK FLOOD STUDY' $60,000 $18,000 i 1111 .„1,:.:100141:1:0201$ 00.IWALK CONSTRUCTION $5,000 $1,000` 01 00 4312 000 HOTEL TAX $16,500 $16,500 fl 1 {. 4425 t31 I3 DARE OON iION $1.,000 . $1,200:, PROCEEDS-ADMIN CAR LOAN $18,694 $18,694 fl1 0(?490x)30 I ICOR GAS REVENUE $2fl500 $23,000 01 00 4904 000 TRANSFER FROM SEWER $21,012 $21,012 01 00 4906 000 TRANSFER FROM SAN SEWER $150,000 $150,000 01 00 4820 000 WORKING CASH INTEREST $2,100 $2,100 01 00 4909 000 TRANSFER FROM WTR IMPRV $100,000 $100,000 TOTAL $6,230,765 $6,050,186 • 4/15/2003 Page 2 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 FINANCE DEPARTMENT • REVISED FINANCE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 01 11 422 001 ADMINISTRATIVE SALARIES $258,439 $258,439 01 11 42fl 1 ENGINEERING SALARIES $'124,683 $110,004 011142 VERTIME $2;600 $500 01 11 421 SUPPORT STAFF $72,808 $72,808 01 11 42 7 2 PART TI M E S ►LARIES $33,003 $ 6,000 01 11 420 3 CITY ATTORNEY SALARY $11,899 $11,899 01 11 420 4 MAYOR SALARY $4,500 $4,500 • 01 11 5020 700 LIQUOR COMM SALARY $1,000 $1,000 01 11 5020 600 CITY CLERK SALARY $3,600 $3,600 01 11 420 8 CITY TREASURER SALARY $3,600 $3,600 01 11 5021 100 ALDERMAN SALARY $22,600 $22,600 01 11.:.5051 000 SOCIAL SECURITY TAX $124,406 $130,'100 01 11 5052 000 CITY SHARE - IMRF $42,079 $42,079 01 11 5053 000 UNEMPLOYMENT COMP TAX $10,290 $10,290 01 11 4312 000 MARKETING/TOURISM $16,500 $16,500 01 11.5061 000 GROUP WEALTH INSURANCE $325,076 $319,091; 01 11 5062 000 GROUP LIFE INSURANCE $16,000 $16,000 •• 01 11 506 4 000 VISION AND 3ENTA ,ASSIST $44 000 $34,000' 4/15/2003 Page 3 of 38 DRAFT REVISED • FINANCE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 01 11 5061 001 INSURANCE LIABILITY $96,589 $96,589 PROPERTY WORK COMP 01 11 6051 200 MIN/MAX INSURANCE $7,614 $7,614 01 11 6002 100 EMPLOYEE ASSISTANCE $1,400 $1,400 01 11 6005 000 BONDING $1,300 $1,300 01 11 6010 000 LEGAL SERVICES $17,000 $17,000 01 11 6012 000 AUDIT FEES & EXPENSES $14,613 $14,613 01 11 6010 010 LEGAL REVIEW-EMP MANUAL $4,000 $4,000 01 1 1 6012 200 AC OUI TIN ASS5 ISTANCE $6,100 $4,001 • 01 11 6012 300 ACCOUNTING STUDY $4,398 $4,398 01 11 6016 100 MAINT - OFFICE EQUIP $1,000 $1,000 01 11 6018 000 MAINT - COMPUTERS $4,000 $4,000 01 11 6019 000 M INT PHOTOCOPIER $6;,500 $12,000 01 1 1 6000 100 CONTRACTURAL SERVICES $7,500 $112,040 01 1 6000 210 ENGIN. REVIEW-CONSULT SVCS $150 000 $35,000 01 '11 6001 100 OFFICE CLEANING' $20,000 $1i'4,500 01 11 6045 000 DUES $1,500 $1,500 01 11 6046 000 IL MUNICIPAL LEAGUE DUES $550 $550 01 11 6047 000 TRAINING AND CONFERENCES $6,000 $6,000 • 01 11 6048 000 TRAVEL EXPENSES $14,000 $14,000 4/15/2003 Page 4 of 38 DRAFT REVISED • ACCT NO. FINANCE 2002/2003 2002/2003 BUDGET BUDGET 01 11 6050 000 PUBLISH;/A? ER `IS $2,500 $800;:.: 01 11 8051 004 PI I ITIN /C #PYI X2,500 x,000 01 11 6052 000 SUBSCRIPTIONS $500 $500 01 '11 6055 000 CODIFICA►TIOI $2,000 $4,750: 01 11 6070 000 POSTAGE / SHIPPING $8,500 $8,500 01 11 6075 000 TELEPHONE $18,000 $18,000 01 11 6075 100 CELLULAR TELEPHONE $6,300 $6,300 01 11 6075 200 TELEPHONE SYSTEM MAINT $5,000 $5,000 01 11 7010 000 OFFICE SUPPLIES $9,500 $9,500 • 01 11 7011 000 ENGINEERING SUPPLIES $8,000 $8,000 :.iJfilfigltfillbitidljirtiOERAttioiCttiOi*tit§lsmmgmiugsmnmzuB'Et4todvgeaVoiitfl 01 11 7032 000 WEARING APPAREL $1,200 $1,200 01 11 6089 000 MISCELLANEOUS $100 $100 01 11 9003 000 TRANSFER - PARK $260,183 $260,183 01 11 9002 000 TRANSFER - REC $172,772 $172,772 01 11 9004 000 ,TRANSFER-'DEBT SERVICE $9,80'9 $19,975 01 :111 8008 00 7 TRANSFER - 1111U 1; BLDG $30,800 $36,375 01 11 6077 000' SALES TAX REBATE $146,875 $114,000 • REAL ESTATE CITY TAX REBATE $1,125 $1,125 4/15/2003 Page 5 of 38 DRAFT REVISED • FINANCE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 01 11 8011 000 FACADE PROGRAM $20,000 $20,000 01 11 8012 000 METRA STUDY $4,000 $4,000 CABLE CONSORTIUM FEE $8,000 $8,000 01 11 8012 101 PUBLIC RELATIONS $6,000 $6,000 01 11 8012 200 OFFICE EQUIPMENT $4,000 $4,000 01 71 8012 40th BUILDING INSPECTIONS' $3$2,500 . ' $540A04' 01 11 5077 100 NICOR GAS 0111 7204 000 COMPUTER EQUIP &SOFT 01 11 7204 010 ACCTG SYSTEM/REVIEW $15,100 $15,100 • GASB 34 $35,;000 $'IF�000 . 01 X11 8010 00€� CONTIN ENCY $83,800 $'13;1,798; 01 11 9010 000 TRANSFER TO SAN SEWER $150,000 $150,000 ADMIN CAR $18,694 $18,694 01 11 8008 100 TRANSFER TO FOX IND. $618,750 $618,750 TOTAL $3,535,255 $3,543,892 • 4/15/2003 Page 6 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 POLICE DEPARTMENT • REVISED POLICE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 01 21 421 6 EMPLOYEE ALP RIES $305491 !. .$32,170 . 01 21 42 OVERTIME $7 ,000 $ 0,000 01 21 421 COPS SALARIES $218,947 $206,000 01 21 421 1 LIEUTENANT & SERGEANTS $229,154 $229,154 01 21 421;; 2 PART TIME SALARIES $31x000 $27,000 01 21 421 3 CROSSING GUARD $9,050 $9,050 X31 21 421 4 POLICE CLERICS $76,037 $79,000 01 21 421'; 5 CHIEF OF POLICE $76,100 $81,000 01 21 6005 000 POLICE PENSION FUND $176,033 $176,033 01 21 6006 000 PSYCHOLOGICAL 01 .21 6007 000; HEALTH SERVICES $3000 `; $►'1,500..;: 01.21 6008 000: LABORATORY FEES $1 01 21 6010 000 LEGAL SERVICES $10,000 $10,000 01 21 6016 000 MAINT - EQUIPMENT $7,320 $7,320 01 21 6016 100 MAINT - OFFICE EQUIPMENT $2,250 $2,250 01 21 6017 000 MAINT - VEHICLES $20,000 $20,000 01 21 6018 000 MAINT - COMPUTERS $1,800 $1,800 4110 01 21 6045 000 DUES $2,000 $2,000 4/15/2003 Page 7 of 38 DRAFT REVISED POLICE 2002/2003 2002/2003 • ACCT NO. BUDGET BUDGET 01 21 6046 004 COPS GRANT IV - VEST $1,562 $1,562 01 21 6046 006 ICJIA - JUVENILE $22,452 $22,452 01 21 6046 005 CLASY GRANT $4,000 $4,000 • 01 .21 646 008 POLICE RECF UIT ACADEMY $2,500 $1,095 01 21 6047 000 TRAINING/CONFERENCES $9,200 $9,200 01 21 6048 000 TRAVEL EXPENSES $5,000 $5,000 01 21 6049 000 TUITION REIMBURSEMENT $11,000 $11,000 01 21 6050 000 PUBLISH/ADVERTISING $900 $900 01 21 051 000 IRI N TI NGICOPYI NG 6 ' $2,300 ; ,$1,700 • 01 21 6052 000 SUBSCRIPTIONS $250 $250 01 21 6070 000 POSTAGE/SHIPPING $2,200 $2,200 01 21 6075 000 TELEPHONE $15,750 $15,750 01 21 6075 100 CELLULAR PHONE $5,200 $5,200 01 21 6076 000 PAGERS $1,600 $1,600 X11 21 6076 001:. IT ALERT FEE $3,500 $1,848 01 21 6096 000 GUN RANGE FEES $625 $625 01 21 6096 100 SRT FEE $1,000 $1,000 01 21 6096 200 LETHAL & NON-LETHAL WEAPONS $6,260 $6,260 01 21 7010 000 OFFICE SUPPLIES $6,000 $6,000 • 01 21 7012 000 OPERATING SUPPLIES $15,000 $15,000 4/15/2003 Page 8 of 38 DRAFT REVISED POLICE 2002/2003 2002/2003 • ACCT NO. BUDGET BUDGET 01 21 7012 100 BIKE PATROL $1,500 $1,500 ibiiifliOjjdl,'_WlidA§ittititigigigaijgggiaijggligkigjioNbikgsgi$2t000NNBEttttidtill 01 21 7032 000 WEARING APPAREL $21,500 $21,500 01 21 7034 000 AMMUNITION - $6,500 $6,500 01 21 7041 100 COMMUNITY RELATIONS $4,750 $4,750 0'1.21 7042 0000 POLICE MMISSION :! $13,750 $7,200 01 21 7204 100 COMPUTER EQUIP/SOFTWARE $5,500 $5,500 01 21 8010 000 CONTINGENCY $9,144 $9,144 01 21 9002 000 TRANSFER TO POLICE CAPITAL $13,850 $13,850 • TOTAL $1,461,975 $1,458,469 • . 4/15/2003 Page 9 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 STREETS AND ALLEYS • REVISED STREETS & ALLEYS 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 01 41 421 EMPL YEE SALARIE $90,535 $85,000 01 41 423 OVERTIME $12,500 $12,500 01 41 5021 200 PART TIME $5,000 $5,000 01 41 .6016 000 MAINT; - EQ IPMENT $►' 5,10 3 $8,000 0j1 41 £017 000 MAINT -VEHIICLES $20,000 $15,000 01 41 6021 000 MAINT - TRAFFIC SIGNALS $8,500 $8,500 01 41 6021 100 MAINT - STREET LIGHTS $12,000 $12,000 01 41 9002 100 TRANSFER TO FOX INDUSTRIAL $9,275 $9,275 •41 6021 200 WALNUT STREET $141,000 $141,000 0;1 #1 6021 205 FOX &iKENNEDY SAFETY IMPRV $9,000 $4,000 01 41 6021 300 ASPHALT PAVEMENT REHAB. $30,000 $30,000 01 41 6022 000 CRACK SEALING $16,500 $16,500 01 41 6022 100 PUB INFRASTRUCT. ENGIN. $57,000 $57,000 01 41 6022 200 R+C B ROY CREEK FLOOD STUDY $60,000 $55,040. 0''1 41 6,022 300 •GAME FARM TRAFFIC:SIGNAL $1.28,000 $0' Paid from MFT& IDOT 01 41 6024 000 MAINT - STORM SEWER $8,000 $8,000 01 41 6000 000 CONTRACTURAL SERVICES $2,000 $2,000 01416041000 ENGINEERING $500 $500 4041 6042 000 INSPECTIONS LICENSES S & I C ENSES $100 $100 4/15/2003 Page 10 of 38 DRAFT REVISED STREETS & ALLEYS 2002/2003 2002/2003 CT NO. BUDGET BUDGET 01 41 6047 000 TRAINING & CONFER $2,000 $2,000 01 41 6066 000 RENTAL M EQPMENT $1,00 ? $500 0'1 41 6070 0000 ELECTRICITY $40,000 $35,00;0 01 41 6074 000 STREET LIGHTING $4,200 $4,200 01 41 61075 1 00 CELLULAR°TELEPHONES $3,400 $5,000 01 41 7012 000 OPERATING SUPPLIES $8,000 $8,000 01 41 7020 000 GASOLINE $12,400 $12,400 01 41 7030 000 HAND TOOLS $1,000 $1,000 01 41 7032 000 WEARING APPAREL $4,500 $4,500 11141 7201 000 SAFETY EQUIPMENT $1,000 $1,000 0'1 41 7044 100 IIAINT SUPPLIES STREETS $12,000 $9,000 .; 01 41 6030 000 TREE & STUMP REMOVAL $12,000 $12,000 01 41 1 722 0700 SIDEWALK CONSTRUCTION $20,000 $'16,000 01 41 7222 010 GRAVEL $4,000 $4,000 01 41 8010 000 CONTINGENCY $6,000 $6,000 TOTAL $756,410 $586,975 • 4/15/2003 Page 11 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 HEALTH AND SANITATION REVISED • HEALTH & SANITATION 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 01 54 6080 000 GARBAGE SERVICE $330,000 $330,000 01 54 6083 000 LEAF PICK UP $4,000 $4,000 TOTAL $334,000 $334,000 • • 4/15/2003 Page 12 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 BUILDING & ZONING • REVISED BUILDING & ZONING 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 01 22 6010 000 LEGAL SERVICES $4,500 $4,500 01 22 6000 000 CONTRACTURAL SERVICE $16,000 $16,000 01 22 6045 000 DUES $200 $200 01 22 6050 000 PUBLISH/ADVERTISING $4,000 $4,000 01 22 6051 000 PRINTING/ COPYING $700 $700 01 22 6057 000 ECONOMIC DEVELOP $45,000 $45,000 01 22 6058 000 PLANNING CONSULTANT $16,000 $16,000 • 01 22 7012 000 OPERATING SUPPLIES $1,000 $1,000 01 22 7036 000 BOOKS AND MAPS $500 $500 01 22 7036 500 PARKLAND'USE PLA( $20,000 $17,225 l'1 22 7036 CIO Df3V1tNTOWN STUDY GOLF COURSE STUDY $6,125 $6,125 01 22 7037 000 TRANSPORTATION STUDY $19,000 $10,000 TOTAL $143,125 $126,850 • 4/15/2003 Page 13 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 FOX INDUSTRIAL FUND • REVENUES REVISED FOX INDUSTRIAL 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 85 00 4001 000 TRANSFER FROM GENERAL FUND $618,750 $618,750 85 00 4902 000 TRANSFER FROM STREETS $9,275 $9,275 85 00 4903 000 TRANSFER FROM MFT $18,341 $18,341 85 00 4904 000 TIFF REVENUE $9,800 $9,800 85 00 4802 000 INVESTMENT INCOME $4,500 $4,500 TOTAL $660,666 $660,666 EXPENSES • 85 00 6100 100 ANNUAL ADMINISTRATION FEE $200 $200 85 00 6100 200 FOX INDUSTRIAL BOND PAYMENT $19,000 $19,000 85 00 6100 300 FOX INDUSTRIAL - NON MFT $20,000 $20,000 TIFF LEGAL EXPENSE $2,000 $2,000 85 00 6100 400 FOX INDUSTRIAL EXPENSES $619,466 $619,466 TOTAL $660,666 $660,666 • 4/15/2003 Page 14 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 WATER OPERATIONS • REVENUES REVISED WATER 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET CARRY-OVER (RESERVE) $303,675 $303,675 51 00 4101 200 WATER SALES $875,000 $875,000 51 00 4101 100 BULK WATER SALES $2,000 $2,000 51 00 4889 000 MISCELLANEOUS INCOME $500 $500 51 00 4802 000 INVESTMENT INCOME $14,000 $14,000 51 03 4164 000 WATER DETERS .590,000 }100,000 TOTAL $1,285,175 $1,295,175 • EXPENSES ..5.140)142tMeMinEMPLOYEE SALARIES 51 00 421.2 SALARIES - PART TIIVI $7,000 $3,500 51 00 422 OVERTIME $24,350 $24,350 51 00 423 SECRETARIAL SALARIES $31,485 $31,485 51 00 5051 000 SOCIAL SECURITY TAX $13,136 $13,136 51 00 5052 000 CITY SHARE - IMRF $10,934 $10,934 51 0( 6010 000 LEGAL FILING FEES: $451 $3,500 51 00 6016 000 MAINT - EQUIPMENT $4,000 $4,000 51 00 6018 000 MAINT - COMPUTERS $2,600 $2,600 • 51 00 6037 000 MAINT - CONTROL SYSTEM $4,000 $4,000 4/15/2003 Page 15 of 38 DRAFT REVISED WATER 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET • 51 00 6039 000 METER READERS $9,600 $9,600 51 00 6000 000 CONTRACTURAL SERVICES $4,000 $4,000 51 00 6041 000 ENGINEERING $1,000 $1,000 51 00 6043 000 JULIE SERVICE $4,500 $4,500 51 00 6045 000 DUES $750 $750 51 00 6047 000 TRAINING/CONFERENCES $3,600 $3,600 51 00 6048 000 TRAVEL EXPENSES $2,000 $2,000 51 00 6050 000 PUBLISH/ADVERTISING $1,550 $1,550 51 00 605'1 000 PRINTING/COPYING $2,000 $2,500 `. 51 00 6052 000 SUBSCRIPTIONS $250 $250 • 51 00 6066 000 RENTAL - EQUIPMENT $1,000 $1,000 51 00 6070 000 POSTAGE/SHIPPING $10,000 $10,000 51 00 6075 000 TELEPHONE $15,500 $15,500 51 00 6075100 CELLULA# TELEPHONE $4,200 $6,000 51 00 6078 000 ELECTRICITY $83,000 $83,000 51 00 6086 000 CATHODIC PROTECTION $950 $950 51 0116088 000 WATER SAMPLES $12,000 '18,000:` 51 00 7012 000 OPERATING SUPPLIES $41,300 $41,300 51 00 7020 000 GASOLINE $5,000 $5,000 51 00 7030 000 HAND TOOLS $1,200 $1,200 • 51 00 7032 000 WEARING APPAREL $4,500 $4,500 4/15/2003 Page 16 of 38 DRAFT REVISED WATER 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET • • 51 00 7038 000 SAFETY EQUIPMENT $8,000 $8,000 51 00 7060 000 CHLORINE $3,700 $3,700 51 00 7061 000 FLUORIDE $1,800 $1,800 51 00 7062 000 METERS& PARTS $110,000 $115,000 51 00 8006 000 REFUND; $52 $2,fl3ti '. 51 00 9020 000 TRANSFER TO GF $104,360 $104,360 51 00 7265 000 COMPUT EQUIP/SOFTWR $3,100 $3,100 51 00 9030 000 TRANSFER TO PW CAPITAL $30,000 $30,000 51 00 9018 000 TRANSFR TO WATER IMPRV. $71,317 $71,317 • • 51 00 7261 000 HYDRANT REPLACEMENT $3,300 $3,300 51 00 7222 010 GRAVEL $5,000 $5,000 51 00 7204 010 ACCTG SYSTEM/REVIEW $25,000 $25,000 51 00 £01t 000 CONTINGENCY: $6,000 $9,250 51 00 7228 000 RESERVE $453,492 $453,492 51 00 7228 100 2003 H2O MAINT PROJ/ENGIN. $46,151 $46,151 TOTAL $1,285,175 $1,295,175 • 4/15/2003 Page 17 of 38 D RAFT CITY OF YORKVILLE BUDGET 2002-2003 SEWER MAINTENANCE • REVENUES REVISED SEWER MAINTENANCE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET CARRY OVER - (RESERVE) $69,862 $69,862 52 OO 41€13 000 SEWER MAINTENANCE FEES': $270,000 $3355,000 52 00 41;05 000 SEWER'CONNECTION FSE $ 0,000 $65,000 $200 OF $2000 52 00 4802 000 INVESTMENT INCOME $10,000 $10,000 TOTAL $399,862 $479,862 EXPENSES 52;00 42 f EMPLOYEE SALARIES . $100,084 $78,0001 • 52 00:423 OVERTIME $11,700: $4,500 52 00 5051 000 SOCIAL SECURITY TAS X8,551 $7,000 52 OO 5052 00 CITY SHARE :IMRF 243000,0$6.0000 52 00 6010 000 LEGAL FILING FEES $200 $200 52 00 6016 000 MAINT - EQUIPMENT $8,500 $8,500 52 00 6024 100 MAINT - SANITARY SEWER $11,000 $11,000 52 00 6047 000 TRAINING/CONFERENCES $1,000 $1,000 52 00 6066 000 RENTAL - EQUIPMENT $1,000 $1,000 52 00 6075 100 CELLULAR TELEPHONE $4,000 $4,000 • 52 00 6078 000 ELECTRICITY $1,000 $1,000 52 00 7012 000 OPERATING SUPPLIES $9,300 $9 300 4/15/2003 Page 18 of 38 I' FT REVISED SEWER MAINTENANCE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 52 00 7020 000 GASOLINE $4,000 $4,000 52 00 7023 000 SEWER CHEMICALS $5,500 $5,500 52 00 7032 000 WEARING APPAREL $3,500 $3,500 52 00 7030 000 HAND TOOLS $550 $550 52 00 7034 100 CONTRACTOR SERVICES $2,000 $2,000 52 00 7038 000 SAFETY EQUIPMENT $1,000 $1,000 52 00 7222 010 GRAVEL $1,000 $1,000 52 00 7010 000 OFFICE SUPPLIES $400 $400 52 00 7010 010 SHOP SUPPLIES $1,000 $1,000 LIFT STATION MAINTNENCE $5,000 $5,000 • 52 00 7204 000 COPIER $2,000 $2,000 52 00 7201 000 COMPUTER SOFTWARE $1,000 $1,000 52 00 7201 010 ENCLOSED TRAILER $2,000 $2,000 52 00 8010 000 CONTINGENCY $8,000 $8,000 . RESERVE 52 00 9030 000 TRANSFER TO SEWER IMPROV. $33,500 $33,500 52 00 9040 000 TRANSFER TO PW CAPITAL $30,000 $30,000 52 00 9020 000 TRANSFER TO G/F $21,000 $21,000 52 00 9004 000 TRANSFER TO DEBT $38,978 $38,978 • TOTAL $399,862 $479,862 4/15/2003 Page 19 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 MUNICIPAL BUILDING • REVENUES MUNICIPAL BUILDING REVISED ACCT NO. 2002/2003 2002/2003 BUDGET BUDGET CARRY OVER - (RESERVE) $15,525 $15,525 16 00 4910 090 REPAYMENT;FRM GIE $30,000 $36,375. 1.6 00 4423{ 00 DEV FEES BUILDING $225,000 $55,000 TOTAL $270,525 $106,900 EXPENSES 16 00 7222 000 BLDG IMPRV - BEECHER $5,000 $5,000 16 00 7222 200 BLDG IMPRV. - RIVERFRONT $7,500 $7,500 ENTRY WAY SIGNS $7,000; x. will be purchased in 03/04 00 7222 205 BLDG 1NIPRV-CITY H L 5 0 { 0144 AL $12 , OQ 'I 0 16 00 7222 300 BLDG MAINT-CITY HALL $6,000 $6,000 16 00 7222 400 BLDG IMPRV/MAINT-P.W. $2,000 $2,000 16 00 7224 000 BLDG IMPRV; PARKS $8,000 $1,1:00 16 00 7226 000 BLDG IMPRV - LIBRARY $3,000 $3,000 16 00 7226100 RESERVE- BEECHER HVAC $20,00#x: $0 Not needed this year 16 00 7227 30 3 ARCHITECT FEES $58,000 $67,000..: 16 00 6021 000 GENERAL B & G MAINT $5,300 $5,300 RESERVE $23,725 TOTAL $270,525 $106,900 • 4/15/2003 Page 20 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 SANITARY SEWER IMPROVEMENT & EXPANSION FUND • REVENUES REVISED 2002/2003 2002/2003 SEWER & EXPANSION BUDGET BUDGET ACCT NO. CARRY OVER (RESERVE) $418,211 $418,211 37 00 4920 000 TR FROM SEWER MAINT $33,500 $33,500 37 00 4449 000 1 ONNECTION. FEES $475,000 $610 000 37 00 4910 000 TR FROM GENERAL FUND $150,000 $150,000 37 00 492fl 000 BLACKBERRY CREEK LOAN $2,000,000 $D 37 00 44501 000 RIVER CROSSING FEE $7,000 14 000 !, • TOTAL $3,083,711 $1,225,711 EXPENSES 37 00 9030 000 TRANSFER;T1 DEBT SERVICE $206,933 %$217,246 SSES - IEPA LOAN / EDC /YNB 37 00 6041 000 ENGINEERING - BLACKBERRY CREEK IN $200,000 $200,000 37 00 6041 200 BLACKBERRY CREEK ENVIR. STUDY $45,000 $45,000 CONTRACTURAL SERVICES $20,000 $20,000 WOODWORTH REGIONAL LIFT STATION $20,000 $20,000 ROB ROY CREEK SANITARY $25,000 $25,000 37 00 6041 300 BLACKBERRY CRK INTRCPT $2,000,000 $0 37 00 9020 000 TRANSFER TO GENERAL FUND $150,000 $150,000 • 37 00 6104 000 RESERVE $416,7.78. $548,465 TOTAL $3,083,711 $1,225,711 4/15/2003 Page 21 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 WATER IMPROVEMENT AND EXPANSION FUND • REVENUES REVISED WATER IMPROVEMENT & EXPANSION 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 41 00 4918 000 TRANSFER FRM WTR MAINT $71,317 $71,317 4' 00 4449 OOT CONNECTION FEES $25f,000 $280,000 41 00 4449 015 DEBT CERTIFICATE PROCEEDS $2,780,556 $2,780,556 41 00 4802 Ott}.. DEBT CERTIFIiCATE INTEREST $8,000 $12,500 41 00 4449 100 RADIUM GRANT $950,000 $950,000 TOTAL $4,059,873 $4,094,373 EXPENSES 41 00 9004 100 TRANSFER- DEBT SERVICE $160,047 $160,047 EDC/YNB/River Crossing • 41 00 9004 200 NORTH WATER TOWER $2,780,556 $2,780,556 41 00 6041 000 ENGINEERING $5,000 $5,000 41 00 6010 000 LEGAL SERVICES $25,000 $25,000 41 00 7228 400 RADIUM ENGINEERING $250,000 $250,000 41 00 7228 500 WATER STUDY EXPENSES $15,000 $15,000 41 00 7228 505 DEBT CERTIFICATE EXPENSES $27,307 $27,307 41 00 9 004 500 RESERVI $696,963. $731,463 41 00 9005 000 TRANSFER TO GENERAL FUND $100,000 $100,000 TOTAL $4,059,873 $4,094,373 • 4/15/2003 Page 22 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 DEBT SERVICE FUND . REVENUES REVISED DEBT SERVICE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET CARRY OVER - RESERVE $0 $0 42 00 491 0 1300 TRANSFER FRONT $9,809 $'19,975 GENERAL FUND (FINANCE) 42 00 41 38 000 RECAPTURE -WATERJSEW $90,000 $85,500 42 00 4919 000 TRANS FROM WATER IMPRV. $160,047 $160,047 42 00 4921 000 TRANSFER FROM SEWER MAINT. $38,978 $38,978 42 00 4924 040 TRANSFER FROA ',SEWER IMPROV $206,933 $217,246 .0 4930 000 TRANSFER FROM POLICE CAPITAL $38,929 $38,929 TOTAL $544,696 $560,675 . EXPENSES 42 00 7250 000 SANITARY SIPHON ($2,078,662) $38,978 $38,978 ILLINOIS EPA @2.625%, 1/25/13 #L17-0130 42 00 7251 000 NORTH & SOUTH WATER / SEWER $93,257 $93,257 KENDALL EDC ($700,000 @ 4.75% LAST 01/07/04-120 MO.) 42 00 7253 000 NORTH WATER AND SEWER $127,134 $127,134 YORKVILLE NATIONAL BANK $1,107,000 @5.16% last 10/31/02 42 00 7255 000 RIVER CROSSING LOAN $49,851 $49,851 BANK OF YORKVILLE @4.75% 4 YR - 12/30/03 -$395,000 • 42 00 7260 000 POLICE SQUAD CAR $32,929 $32,929 4/15/2003 Page 23 of 38 DRAFT REVISED - DEBT SERVICE 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET © 7 6t ©' #3 PoliidE tQ11li HAR iii 5!' 5/03 ,{ '� $71y66$ paying off earl10y 42 00 7261 000 CITY HALL LOAN -YNB $99,809 $99,809 42 40 7263 © }0 SSE$ tEPA L ?AN (96,738 X107 051 Pymt amount changed 2.625%0- 20yr-$1,600,000.#L17-1163 TOTAL $544,696 $560,675 • • 4/15/2003 Page 24 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 MOTOR FUEL TAX • REVENUES REVISED MFT 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET STARTING BALANCE $40,081 $40,081 15 00 4805 000 IDOT TRUCK ACCESS GRANT $6,000 $6,000 ID TRT 34 GAME FAR VI SIGNAL $0 $120,000 15 00 4802 000 INTEREST $7,000 $7,000 15';*'510(),"1.4itdillootintiFti kEVENUE§PMEMIBEMNIMWBEEMMBE:lttit8f6MNtf8otOoZ TOTAL $223,897 $353,081 EXPENSES • 15 00 6201 000 PUBLIC WORKS $35,000 $35,000 MATERIAL PURCHASES (SALT) 15 00 6201 101 RT 34 GAMIE FARM[;:SIGNAL $50,000 $131,000 15 00 6201 200 CONSTRUCTION ENGINEERING $15,000 $15,000 15 00 6201 300 IDOT RT 34 IMPROVEMENTS $44,000 $44,000 15 00 6201 400 IDOT TRUCK ACCESS $6,000 $6,000 15 00 6201 500 COLD PATCH $3,000 $3,000 15 00 6201 600 HOT PATCH $7,000 $7,000 15 00 6201 700 SIGNS $9,000 $9,000 15 00 9003 000 TRANSFER TO FOX INDUST•FD $19,200 $48,341; 450061201 8 OalgRESERVE - COUNTRYSIDE PKWY $35,697 }84,740'' TOTAL $223,897 $36aFT 4/15/2003 Page 25 of 38 CITY OF YORKVILLE BUDGET 2002-2003 PUBLIC WORKS EQUIPMENT CAPITAL 410 REVENUES • REVISED PW EQUIPMENT CAPITAL 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET CARRY OVER (RESERVE) $63,195 $63,195 2 13 442500O. PW DEVELOPMENT FEE $9.5,0€0 $124t,Ot O 21 00 4425 200 SALE OF EQUIPMENT $33,800 $33,800 21 00 4902 000 TRANSFER FROM WATER $30,000 $30,000 21 00 4904 000 TRANSFER FROM SEWER $30,000 $30,000 TOTAL $251,995 $280,995 EXPENSES 21 00 7201 010 LARGE AIR COMPRESSOR $2,000 $2,000 • 21 00 7201 020 FLOOR JACKS AND STANDS $1,000 $1,000 21 00 7201 100 TRUCK ACCESSORIES $8,000 $8,000 21 00 7210 010 1TON DUMP TRUCK $36,252 $36,252 21 00 7210 020 HYDRUALIC TRENCH SHORING $20,000 $20,000 21 00 7210 025 STREET LIGHT LOCATOR $2,000 $2,000 21 00 7210 026 P/U TRUCK - P.W. DIRECTOR $23,399 $23,399 21 00 7209 000 POWER SIGN BANDER $500 $500 21 00 7209 100 ENCLOSED TRAILER $2,000 $2,000 (50% in sewer) 21 00 7209 200 TOOL SET FOR EACH DEPT $2,000 $2,000 21 00 7209 205 TOOL SET FOR SHOP $2,000 $2,000 • 2211000077220091300200 1 00 7209 300 TARPS FOR DUMP TRUCKS $5,000 $5,000 21 00 7210 000 SEWER CAMERA $10,000 $10,001Q 4/15/2003 Page 26 of 38 REVISED PW EQUIPMENT CAPITAL 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET • 21 00 7210 100 5 YD DUMP TRUCK $72,246 $72,246 21 00 7211 100 BOBCAT EXCHANGE $3,500 $3,500 SKIDSTEER/SNOWBLOWER $15,100 $15,100 21 flQ 721 200; RESERVEI ITIIRE BUILDING 146,998 $'75,998 TOTAL $251,995 $280,995 • 4/15/2003 Page 27 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 POLICE EQUIPMENT CAPITAL • REVENUES POLICE EQUIPMENT CAPITAL REVISED ACCT NO. 2002/2003 2002/2003 BUDGET BUDGET CARRY OVER (RESERVE) $11,248 $11,248 200044251126,00144250NYIPOLlettievaLcomENtptERENEENEREsittostrimurtoom 20 00 4425 101 SALE OF POLICE SQUADS $1,000 $1,000 20 00 4425 100 K-9 DONATIONS $500 $500 20 00 4425 200 NEW VEHICLES LOAN $94,306 $94,306 20 00 4426 010 IN CAR VIDEO DONATIONS $2,500 $2,500 20 00 4910 000 TRANSFER FROM POLICE $13,850 $13,850 • TOTAL $164,354 $168,404 EXPENSES 20 00 9004 000 TRANSFER TO DEBT SERVICE $38,929 $38,929 20 00 7201 000 EQUIPMENT $5,400 $5,400 20 00 7210 000 VEHICLES $94,306 $94,306 20 00 7201 100 SPEED TRAILER $22,190 $22,190 20 00 7228 000. RESER $3529 .$7,579 TOTAL $164,354 $168,404 • 4/15/2003 Page 28 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 RECREATION • REVENUES REVISED RECREATION 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET CARRY OVER - SAFETY TOWN $1,400 $1,400 81 00 4910 000 TRANS FROM GEN FUND $172,772 $172,772 81 00 4458 000 RENT/DONATIONS $18,000 $18,000 81 00 4414 000 FEES FOR PROGRAMS $62,000 $62,000 81 00 4414 100 CONCESSIONS $2,258 $2,258 81 00 4414 200 BEECHER DEPOSIT INCOME $5,000 $5,000 • 81 00 4415 000 YOUTH SERVICES GRANT $3,750 $3,750 81 00 4855 100 TRIPS - DAY $500 $500 81 00 4855 200 YOUTH/SPECIAL EVENTS $8,500 $8,500 81 00 4456 000 VENDING MACHINE INCOME $250 $250 81 00 4464 000 GOLF OUTING REVENUE $15,797 $15,797 81 00 4855 300 DONATIONS $500 $500 81 00 4889 000 MISC. INCOME $200 $200 81 00 4802 000 INVESTMENT INCOME $1,500 $1,500 81 00 4457 000 RENTAL INCOME $400 $400 81 00 4455 300 FARMERS MARKET $445 $445 • 81 00 4455 400 SAFETY TOWN BUILDING $3,300 $3,300 81 00 4455 301 SKATE PARK $2,394 $2,394 4/15/2003 Page 29 of 38 DRAFT REVISED RECREATION 2002/2003 2002/2003 • ACCT NO. BUDGET BUDGET TOTAL $298,966 $298,966 EXPENSES 81 00 5020 400 SUPERINTENDENT OF RECS $47,271 $47,271 81 00 5020 500 SECRETARY FULL TIME $26,917 $26,917 81 00 5020 505 PROGRAM SUPERVISOR $22,240 $22,240 81 00 5020 600 EXEC. DIRECTOR $16,962 $16,962 81 00 5021 400 RECORDING SECRETARY $1,440 $1,440 81 00 5021 500 CUSTODIAL SALARY $16,560 $16,560 81 00 5051 000 SOCIAL SECURITY TAX $10,200 $10,200 410 81 00 5052 000 CITY SHARE - IMRF $5,800 $5,800 81 00 6066 300 POOL/DISTRICT RESEARCH $4,000 $4,000 81 00 6066 400 SCHOOL FAC USAGE PYMT $5,000 $5,000 81 00 6083 000 PORTABLE TOILETS $4,200 $4,200 81 00 6016 100 MAINT - OFFICE EQUIP $2,000 $2,000 81 00 5020 200 INSTRUCTOR SAL/CONTR $24,000 $24,000 81 00 6045 000 DUES $600 $600 81 00 6052 000 PROF GROWTH/SUBSCRIP $2,000 $2,000 81 00 6048 000 TRAVEL EXPENSES $900 $900 81 00 6048-100 MILEAGE $250 $250 • 81 00 6015 100 MAINTENANCE SUPPLIES $6,000 $6,000 81 00 6017 000 MAINT. REC VEHICLE $400 $400 4/15/2003 Page 30 of 38 DRAFT REVISED RECREATION 2002/2003 2002/2003 • ACCT NO. BUDGET BUDGET 81 00 6050 000 PUBLISHING/ADVERTISE $8,000 $8,000 81 00 6066 200 RENTAL - BUILDINGS $3,000 $3,000 81 00 6066 300 COMMUNITY SURVEY $6,744 $6,744 81 00 6067 000 YOUTH SERVICES GRANT $3,000 $3,000 81 00 6067 100 BOOKS/PUBLICATIONS $500 $500 81 00 6068 000 BEECHER DEPOSIT REFUNDS $5,000 $5,000 81 00 6069 000 GOLF OUTING EXPENSES $11,315 $11,315 81 00 6070 000 POSTAGE/SHIPPING $5,000 $5,000 81 00 6075 000 TELEPHONE/INTERNET $2,200 $2,200 • 81 00 6075 100 CELLULAR TELEPHONE $3,640 $3,640 81 00 7010 000 OFFICE SUPPLIES $6,000 $6,000 81 00 7010 100 RECREATION SUPPLIES $3,000 $3,000 81 00 7014 000 PROGRAM SUPPLIES $15,000 $15,000 81 00 6066 100 TOURNAMENT FEES $500 $500 81 00 6083 100 SKATE PARK EXPENSES $597 $597 81 00 6083 200 SKATE PARK PAYROLL $6,782 $6,782 81 00 7016 000 YOUTH/SPECIAL EVENTS $7,000 $7,000 81 00 7020 000 GASOLINE $600 $600 81 00 7091 000 DAY TRIP EXPENSES $500 $500 • 81 00 8010 000 CONTINGENCY $8,917 $8,917 4/15/2003 Page 31 of 38 DRAFT REVISED RECREATION 2002/2003 2002/2003 • ACCT NO. BUDGET BUDGET 81 00 7230 600 SAFETY TWN BLDG PROJ. $1,400 $1,400 81 00 6070 100 CONCESSIONS $2,531 $2,531 81 00 7230 300 REC SOFTWARE $1,000 $1,000 TOTAL ' $298,966 $298,966 • • 4/15/2003 Page 32 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 PARKS • REVENUES REVISED PARKS 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET 79 00 4910 000 TRANS FROM GEN FUND $260,183 $260,183 ILLINOIS FIRST GRANT $100,000 $100,000 79 00 4854 000 TREE DONATIONS $1,200 $1,200 TOTAL $361,383 $361,383 EXPENSES 79 00 5021 000 PARKS SALARIES $127,220 $127,220 • 79 00 5021 100 EXEC DIRECTOR $16,962 $16,962 79 00 5032 000 OVERTIME $15,700 $15,700 79 00 521 000 PART TIME SALARIES $15,000 $15,000 79 00 5051 000 SOCIAL SECURITY TAX $10,500 $10,500 79 00 5052 000 CITY SHARE - IMRF $7,500 $7,500 79 00 7010 000 PARK OFFICE SUPPLY $500 $500 79 00 6040 000 PARK CONTRACTURAL $7,500 $7,500 79 00 6016 100 MAINT - EQUIPMENT $4,000 $4,000 79 00 6016 000 MAINT - PARKS $15,000 $15,000 79 00 6066 000 RENTAL - EQUIPMENT $500 $500 • 79 00 7012 000 OPERATING SUPPLIES $5,000 $$5,000 4/15/2003 Page 33 of 38 DRAFT REVISED PARKS 2002/2003 2002/2003 ACCT NO. BUDGET BUDGET • 79 00 7030 000 HAND TOOLS $500 $500 79 00 7050 000 FLOWERS/TREES $3,200 $3,200 79 00 7055 000 CHRISTMAS DECOR $3,500 $3,500 79 00 7056 000 PUBLIC DECOR $1,000 $1,000 79 00 9050 000 TRANSFER TO CAPITAL EQUIP $3,000 $3,000 79 00 7202 000 OFFICE EQUIPMENT $1,600 $1,600 79 00 7203 000 CONTINUING EDUCATION $1,000 $1,000 79 00 6052 000 PROF GROWTH/SUBSCRIPT $300 $300 79 00 7032 000 WEARING APPAREL $4,500 $4,500 • 79 00 7020 000 GASOLINE $3,000 $3,000 79 00 6075 100 CELL PHONE $3,500 $3,500 ILLINOIS FIRST GRANT $100,000 $100,000 MASTER PLAN $9,250 $9,250 CONTINGENCY $1,351 $1,351 79 00 6048 000 TRAVEL EXPENSES $300 $300 TOTAL $361,383 $361,383 • 4/15/2003 Page 34 of 38 D RAFT A CITY OF YORKVILLE BUDGET 2002-2003 PARK EQUIPMENT CAPITAL • REVENUES PARKS CAPITAL REVISED ACCT NO. 2002/2003 2002/2003 BUDGET BUDGET CARRY OVER $18,752 $18,752 22 00 4910 000 TRANSFER FROM PARKS $3,000 $3,000 22 00 4902 000 TRNSFER FROM LAND-CASH $14,220 $14,220 TOTAL $35,972 $35,972 EXPENSES 22 00 7211 300 UTILITY VEHICLE $5,567 $5,567 22 00 7228 000 RESERVE - DUMP TRUCK $30,405 $30,405 • TOTAL $35,972 $35,972 • 4/15/2003 Page 35 of 38 DRAFT LIBRARY BUDGET FN 2002-2003 REVENUES • LIBRARY LIBRARY 2002 2003 ACCT NO. BUDGET 82 00 4002 000 REAL ESTATE TAXES $216,645 82 00 4604 000 PERSONAL PROPERTY TAX $2,000 82 00 4506 000 LIBRARY FINES $2,000 82 00 4829 000 SALE OF BOOKS $500 82 00 4843 000 LIBRARY PER CAPITA GRANT $7,000 82 00 4458 000 LIBRARY SUBSCRIPTION CARDS $5,000 82 00 4457 000 RENTAL INCOME $1,000 82 00 4459 000 COPY INCOME $900 82 00 4802 000 INVESTMENT $1,500 TOTAL REVENUE $236,545 BEGINNING BALANCE $29,386 TOTAL WITH BEGINNING BALANCE $265,931 EXPENSES • 82 00 5020 000 EMPLOYEE SALARIES $135,000 82 00 5052 000 I M RF $4,300 82 00 5051 000 SOCIAL SECURITY $10,125 82 00 5061 000 GROUP HEALTH INSURANCE $14,142 82 00 5062 000 GROUP LIFE INSURANCE $100 82 00 5064 000 VISION & DENTAL ASSISTANCE $2,200 82 00 6016 100 MAINTENANCE -OFFICE EQUIPMENT $3,000 82 00 6036 000 MAINTENANCE -BLDG $4,000 82 00 6048 000 MILEAGE LIBRARY BUSINESS $500 82 00 6047 000 TRAINING & CONFERENCES $500 82 00 6049 100 PUBLIC RELATIONS $600 82 00 6050 000 PUBLISHING/ADVERTISING $300 82 00 6052 000 SUBSCRIPTIONS $2,300 82 00 6070 000 POSTAGE/SHIPPING $900 82 00 6075 000 TELEPHONE $1,700 82 00 6078 000 ELECTRICITY $2,500 82 00 7011 000 LIBRARY SUPPLIES $5,500 82 00 7013 000 CUSTODIAL SUPPLIES $3,500 82 00 7017 000 LIBRARY PROGRAMMING $6,500 82 00 7019 000 LIBRARY BOARD EXPENSES $250 82 00 7036 100 BOOKS -ADULT $9,000 • 82 00 7036 200 BOOKS -JUVENILE $8,500 82 00 7036 300 BOOKS -AUDIO $3,500 82 00 7036 400 BOOKS - REFERENCE $8,000 82 00 7204 000 COMPUTERS & SOFTWARE $3,000 4/15/2003 Page 36 of 38 DRAFT LIBRARY LIBRARY 2002 2003 ACCT NO. BUDGET • 82 00 6079 000 AUTOMATION $17,000 82 00 6010 000 ATTORNEY $1,500 82 00 6005 000 BONDING $1,400 82 00 6037 000 EMPLOYEE RECOGNITION $1,000 82 00 6072 000 VIDEOS $1,000 82 00 6073 000 ALARM MONITORING $800 82 00 6074 000 COPIER MAINT -RENTAL $2,000 82 00 8010 000 CONTINGENCY $2,314 82 00 8015 000 BUILDING EXPANSION $9,000 TOTAL EXPENDITURES $265,931 SPECIAL FUNDS REVENUE 82 00 4845 000 DEV FEE'S BUILDING $15,000 82 00 4803 000 INTEREST INCOME - BLDG TOTAL REVENUE $15,000 REVENUE 82 00 4455 000 DEV FEE'S BOOKS $15,000 82 00 4459 000 MEMORIALS $1,000 TOTAL REVENUE $16,000 • EXPENSES 82 00 7036 500 BOOKS - DEV FEE'S $15,000 82 00 7036 600 MEMORIALS/GIFTS $1,000 82 00 7036 700 BLDG - DEV FEES $15,000 TOTAL EXPENSES $31,000 • 4/15/2003 Page 37 of 38 DRAFT CITY OF YORKVILLE BUDGET 2002-2003 LAND CASH i REVENUES STARTING BALANCE ACCT. NO. REVISED SUBDIVISION UNITS PER UNIT 2002-2003 2002/2003 02 03 FEE BUDGET BUDGET 72 00 4850 010 Greenbriar 1 ,2,3 single fam 12 $1,071 $12,852 $12,852 Greenbriar 1 ,2,3 duplex 0 $738 $0 $0 72 00 4850 020 Fox Hill 0 $0 $0 $0 72 00 4850 030 Country Hill 10 $769 $7,690 $7,690 Country Hill- duplex $429 $0 $0 72 00 4850 040 Fox Highlands-single fam 8 $1 ,406 $11 ,248 $11 ,248 Fox Highlands-duplex 4 $885 $3,540 $3,540 72 00 4850 050 Sunflower 40 $361 $14,440 $14,440 0 4850 060 Cimmeron Ridge 0 $0 $0 $0 00 4850 070 Blackberry North 0 $1 ,107 $0 $0 72 00 4850 075 River Edge 60 $671 $40,260 $40,260 72 00 4850 085 Woodworth 0 $1 ,071 $0 $0 72 00 4852 010 White Oak Unit 1 & 2 0 $1 ,226 $0 $0 72 00 4852 020 White Oak Unit 3 $ 4 2 $1 ,406 $2,812 $2,812 72 00 4852 030 Wildwood 2 $1 ,226 $2,452 $2,452 72 00 4852 025 Kyln's Crossing 30 $785 $23,550 $23,550 72 00 4852 028 Foxfield 2nd Edition 0 $1 ,688 $0 $0 72 00 4852 035 Heartland 40 $1 ,000 $40,000 $40,000 Prairie Gardens 20 $945 $18,900 $18,900 72 00 4854 100 Countryside Center* ! $0 $1,840, 72 00 4800 000 Other $835 $0 $0 228 Total $177,744 $179,584 0 EXPENSES i REVISED 2002-2003 2002/2003 BUDGET BUDGET PRICE PARK GREENBRIAR PLAYGROUND 72 00 8052 100 Soccer Goals $0 $0 72 00 8052 105 Equipment Improvement $500 $500 Pond $3,000 $3,000 RIVERFRONT PARK 72 00 8052 300 Equipment Improvement $500 $500 72 00 8052 302 Pad for Tables $0 $0 72 00 8052 305 Pave Parking Stalls $4,000 $4,000 Shelter $10,000 $10,000 VAN EMMON PARK i00 8052 700 Equipment Improvements $500 $500 72 00 8052 701 Soccer Goals $1 ,400 $1 ,400 Gravel $4,000 $4,000 BEECHER PARK 72 00 8052 405 Sidewalk/Playgr $0 $0 72 00 8052 600 Perm Mt. Pk Tables $0 $0 72 00 8052 602 Equip Improvement $500 $500 72 00 8052 605 Message sign brick frame $0 $0 Ballfield Maintenance $3,000 $3,000 PRARIE PARK 72 00 8052 803 Equip. Improvement $500 $500 72 00 8052 805 Pad for Tables $0 $0 COBB PARK 72 00 8052 800 Equipment Improvements $500 $500 • FOX HILL 72 00 8052 707 Sign/Bushes $1 ,200 $1 ,' 72 00 8052 710 Equipment Improvement $500 $50L Townsquare Park 11100 8052 708 Gazebo $500 $500 72 00 8052 709 Message Sign $700 $700 Purcell Park 72 00 8052 805 Equip. Improvement $500 $500 1eartland' $0 i19, 88 72 00 8052 807 Park Building $3,000 $3,000 Reserve. : $39,+852 '$22,204 72 00 9002 000 Transfr to Land Acquisition $88,872 $88,872 72 00 9002 001 Transfr Park Capital $14,220 $14,220 $177,744 $179,584 i LAND ACQUISTION Transfer from LC - 50% $88,872 REVENUES TOTAL $88,872 EXPENSES Land Purchase 11 Rpr 11 03 10: 33a Cindy Graff 708-671 -0419 p. 2 Software Performance Specialists, Inc. Innovative Software Solutions tm Scope of Services for Future Technology Plan I...Current Systems Study Itemize all current computers, printers,servers, and networking infrastructure Provide a current network blueprint to ease servicing Itemize all current software applications and licensing Verify that anti-virus software is installed and working properly Tape backups are working properly 2...Identify immediate and future needs to improve office productivity Specify applications that may provide a benefit to the City as well as improve work flow and employee productivity. Examples might include centralized scheduling, single office automation platform such as specifying all workstations will use Microsoft Office XP, standardize e-mail clients etc. Specify a standard configuration for future workstation purchases by department 3...Internet connectivity and remote office connectivity Recommend options to improve Internet Connectivity and what direction the City should be heading regarding web site development,email accounts etc. Recommend options for connecting remote offices to the primary network such as public works etc. We would not exceed 30 hours at @120.00 per hour or at current service contract rate to complete the above analysis and provide a final written report to the City with recommendations and specifications for current and future purchases. Thank you, Walter Graff PMB 37 10705 S. Roberts Road Palos Hills, IL 60465-2313 Phone: (800) 430-0290 Fax: (708) 430-9293 www.softwareperformance.com email:wgraff@softwareperformance.com Apr 11 03 10: 33a Cindy Graff 708-871 -0419 p. 3 Software Performance Specialists, Inc. Innovative Software Solutions tom, Service and Support Contracts On Site Hourly Service Contracts: 1...50 hour service block $ 100.00 per hour 2...75 hour service block $ 95.00 per hour 3...100 hour service block $ 90.00 per hour Above contracts include unlimited phone or e-mail support. **No hardware maintenance is included with any service contract.All service contracts take effect upon receipt of payment only and are valid for 1 year. All contracts entitle you to priority access to technical support with 24 hour response time, when feasible. Support is provided from 8:30am -4:30 pm Monday-Thursday CST. 9:00am-3:30 pm Friday CST. PMB 37 10705 S. Roberts Road Palos Hills, IL 60465-2313 Phone: (800) 430-0290 Fax: (708) 430-9293 www.softwareperformance.com email:wgraff@softwareperformance.com I ' t 2 E off'/ „it i 44° Weblinx Incorporated 68 N. Main Street Suite 2 e Oswego, IL 60543 r Traci Pleckham United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 This is a proposal to design and implement a web site for the United City of Yorkville. The goal of the project is to bring the City of Yorkville web site up to and beyond the standards of the sites for surrounding communities. The site shall be broken down by city department and other relevant areas. Interactive Design will include creating a community calendar to post events and an area where agendas and news can be posted. The City of Yorkville can also use the Weblinx, hosting services for e-mail purposes. The design specifications fall in line with other village/city sites. Weblinx will also submit and optimize the site for 100 web search engine portals. Below is an estimate on the project: Project Phase Man Hours Hourly Rate Total Fees Planning 5 $50.00 $250.00 Design/Programming 40 $50.00 $2000.00 Implementation 10 $50.00 $500.00 Delivery 5 $50.00 $250.00 TOTALS 60 $3000.00 The City of Yorkville agrees to provide Weblinx, Incorporated with the appropriate text and information to complete the project. The site will be billed in 4 phases. Web Hosting Fees: Web Hosting$220.00 per year(per domain name) • 100 MB of storage • Unique IP Address • Domain Name Hosting (www.yourname.com) • 2500 MB of throughput per month • Unlimited E-mail Accounts& Forwarding • Multiple web servers on a T-3 connection & OC-3 connection • FTP Account, Unlimited Uploading • Audio & Video Streaming • Full Hourly Backups • 99% Up time Total Cost: Web Hosting $220.00 Design $3000.00 Total $3220.00 Office: 630.551.0334 • www.weblinxinc.com • Fax: 630.551.0353 I l' 4 x ,,,, ,__ " . , . „ . ..,,, ,„,,,„ ,.. t . ............„ i �i Weblinx Incorporated 68 N. Main Street Suite 2 O Oswego, IL 60543 1 Each Portion of the project will be invoiced for separately. Notes: This is considered to be a rough estimate of all costs involved calculated on the maximum. The Design Process is calculated on the maximum number hours that will be billed on the project. Some projects come in under the maximum. Specifications: Develop graphically pleasing and content rich home page. Community Calendar—Allows city personnel to add events. News & Agendas —Allows city personnel to post agendas and news. City Offices Community—Profile of Yorkville Economy —Link to Yorkville Economic Development Corporation History— History of Yorkville Police —Separate Domain name for the Police Department??? Public Works—Water, Garbage Pickup Recreation Contact Us — Elected Officials City Ordinances Thank You. C Qi+ Andy Clements Weblinx, Inc. Client Office: 630.551.0334 • www.weblinxinc.com • Fax: 630.551.0353 1 C. H. Schrader & Associates 2 South 648 Deerpath Road Batavia, Illinois 60510 Mark Yergler Laura Ross -Smart Tele: (217) 585-8271 Tele: (630) 879-2084 FAX: 1217) 529-8666 FAX: (630) 879-3659 Mr. Anton Graff, City Administrator April 1, '_003 United City of Yorkville 800 Game Farm Rd. Yorkville, Illinois 60560 - Dear Mr Graff: Please accept this as a letter of understanding for professional consulting services provided by - C.H. Schrader & Associates (CHSA), to the United City of Yorkville for the period of one year. It is our understanding that we are to 1) help assess the City's future park/open space capital plan and City infrastructure needs.2) research potential grant sources, 3) develop long range grant strategies, 4) consult with you and your staff on these programs and strategies, and 5)prepare and present grant applications as directed by your agency."The general area of grant research will be in, but not limited to, state and federal funding , programs, In addition, we will perform necessary agency liaison work in Springfield and Washington relevant to such grant programs and work with you and your staff to help ensure successful management of approved grant projects in accordance with individual program guidelines. To carry out the above referenced work, it is understood that your staff will provide, as necessary and in a timely manner, appropriate agency background information,statistics, materials, and reproductions for the grant applications. This is generally limited to project development plans/maps, cost estimates, master plans, public hearing documentation, environmental evaluation information, and documents relating to property ownership, Once a project is approved for funding, we will also need the actual project implementation cost records as a part of the reimbursement/final project report package. For these services, we understand that a fee of 514,000 (fourteen thousand dollars) is to be paid in quarterly installments beginning May 1, 2003. In addition, we understand we may be reimbursed for out of pocket expenses with your prior approval. We hope this fairly represents our discussions. We thank you and look forward to an exciting and successful relationship with you. Sincerely, • (72 . iittlAf(a77 -vi-i--- • aura Ross-Smart. Mark Yergler SCHRADER & ASSOCIATES Accepted by: (signature) (date) Please return one copy to Schrader & Associates at the above address. Background Information to Provide Laura Ross • City of Yorkville Comprehensive Plan / long range strategy • Parks and Open Space Master Plan (currently updating) • Blackberry Creek watershed master plan / Ecological Assessment • Park and Recreation Asset replacement Schedule • Fiscal Budget (Land / Cash) • Park and Recreation Goals and Objectives • Maintenance Standards • Community Survey • Aquatic Center Study • Golf Course Study PARKS Beautification in Parks (create a specialty i.e. Lilac Park in Lombard) Bike Trail Development Land Acquisition Specialty Parks (BMX Bike, Skate Park, Roller Hockey Rinks, ice Skating) Building Light Replacement (Beecher and Library) Rehab old Parks (Riverfront) Art in the Park (Riverfront) Aquatic Center Building Grant for Parks Garage Conservation Areas (Blackberry Creek, MPI, Rob Roy Creek, Fox River)/ Management funds Safety Town I-DOT Vehicle for Recreation CITY Downtown improvement—facade / historical Public Works Building Street improvements Dam preservation Library improvements Visitor Center Police Building / equipment— cars, Youth at Risk, neighborhood police program, homeland security Technology development (web page, water system technology) Wetland protection Storm water management retention / detention use within developments Water system improvements Trolley / public transportation system Charles H Schrader & Associates 2 S 648 Deerpath Road Laura Ross-Stuart Batavia, IL 60510 Mark A.Yergler Tele: (630) 879-2084 Tele:(217)585-8271 FAX (630) 879-3659 FAX(217)/529-8666 Proposal for Professional Grant Consulting Services Thank you for the opportunity to provide information concerning professional grant consulting services available through Charles H. Schrader & Associates. We provide, in a time and cost- effective manner,sound guidance on numerous state, federal and private grant funding sources that help local governments address a wide variety of capital needs for public parks and recreation, open space/resource preservation, trails and greenways, public museum and resource education purposes. The following is a brief summary of our company and its grant consulting strategy. Overall Approach / Philosophy We believe the most cost-effective and beneficial approach to grant consulting is to operate on an annual contract retainer basis with clients. This continuity allows us the opportunity to take a broad look at agency needs - both immediate and future - and then develop a systematic grant strategy to help maximize funding potential. Our consultation and grant strategy are tailored specifically to meet the individual circumstances, needs and priorities of each client. History and Experience Charles H. Schrader& Associates is a government relations corporation that has been in existence for 33 years. For the past 25 years, one branch of the organization has specialized in grant funding consultation and preparation. Laura Ross-Stuart has been the sole person responsible for that function. During that time, she has completed over 400 successful applications to federal, state, and local agencies, private foundations and direct legislative grants. Her strong track record of success is the result of her close interaction with clients, a tireless effort to gain in-depth knowledge of grant program specifics,working closely with funding agency staff and providing high quality grant applications and follow-up that focus on rational prioritization. Effective February of 2003, Mark Yergler(retired Chief Grant Administrator for the Illinois Department of Natural Resources) joined the firm. Mark has 25 years experience with the Department, 22 of those with the Division of Grant Administration. As Senior and then Chief Grant Administrator for DNR, he was responsible for developing the administrative procedures and project evaluation (funding priority) criteria, as well as overseeing project management, for all the outdoor recreation grant programs available through the Division. Those programs, as well as the Public Museum Capital grant program co-administered by the Division, competitively allocate over $50 million annually to local governments. Mark also represented DNR grant interests on the Illinois Greenways and Trails Council and the state's Interagency Bikeway Council work group. With nearly 50 years of combined experience in grant funding, Laura and Mark possess a wealth of knowledge and unique insights that can help agencies better position themselves to compete for available grant dollars. We are interested in putting that experience to work for you. page 1 of 3 (continuted) Scope of Services Schrader and Associates guarantees that all grant consultation work to clients is provided solely by Laura and Mark. They are the only contact for services provided. They review, evaluate, help coordinate and oversee ALL aspects of the grant consultation, application and project management process. Schrader&Associates does not provide archaeological, environmental, legal or design services, but can provide guidance regarding such services. Our firm is prepared to work effectively with any other service provider. This enables local agencies to select the best firm and/or individual for specific projects, thereby maximizing the competitive nature of applications. Helping agencies effectively assess local needs and priorities and then identifying projects and realistic funding sources is a key service we provide. This helps ensure local agency staff time and resources are not wasted. Given the amount of staff time required to undertake a grant project, it is important that local agency efforts be directed in the most effective venues. Focusing attention on appropriate funding sources is critical. In addition, understanding the complexities of staged project funding (when necessary) is a crucial consideration. A keen knowledge of grant programs is essential in order to structure projects appropriately so multi-year competitiveness is maintained OR multiple funding sources can be pursued for specific components of an overall project. Our experience and insights can help successfully address such scenarios. Outlined below are basic components of the professional service we offer. • Initially, Laura and/or Mark will meet with agency staff, as directed, to conduct a comprehensive review / assessment of existing recreation facilities within the agency's jurisdiction. This also includes future capital plans and needs. A review of other related programs and activities your agency is involved with or hope to see developed is also completed (i.e., museum, historic preservation, performing and visual arts, economic development, specialized programming, environmental enhancement/education, energy conservation, etc). This helps ensure that a certain knowledge of your agency and its overall philosophy is obtained. In addition, some grant programs require evidence of specific planning elements or methodology and we want to determine if they are present. As part of this process, we work closely with you and your staff to systematically evaluate and determine priority capital projects, recreation programming needs, local funding capabilities and desired implementation timing. Then we identify and assess grant funding opportunities to address those priorities and develop a realistic grant funding strategy or plan, oftentimes multi-year. This includes federal, state and potential local and private grant sources. In addition, Laura and Mark continually maintain close contacts with agency staff in Springfield and Washington so opportunities for potential new funding sources can be monitored. In some instances, it may be necessary to work directly with your local legislators to pursue a possible direct legislative appropriation for your project(s). We will advise and provide guidance with this potential, if appropriate. • Once a suitable grant program is identified for a project or project element, we coordinate and prepare the necessary grant application using project plans, drawings and technical information supplied by your agency or its designated representative. We submit the application(s) and closely monitor the review process and all follow-up agency contact in Springfield and/or Washington. If we believe it is in your best interest, we do request that agency staff and/or local elected officials be available periodically to meet with granting agency representatives during potential "on-site" visits and required public hearings, etc. Page 2 of 3 (continued) • Finally, we continue to monitor and help guide successful project implementation (administration) beyond the grant approval stage. Oftentimes, this is one of the most critical services provided. Many grant programs are reimbursement structured so an approved project must be successfully completed before grant payment is received. As a DNR grant administrator, Mark witnessed many instances where innocent oversights and poor project administration at the local level jeopardized final grant payment. Our experience, diligence and continued involvement after project grant approval helps ensure successful project implementation and grant reimbursement. • While under contract we also assist with any continuing post-completion administrative responsibilities that a client may have involving previous grant projects. For these professional grant consulting services, an annual fee is charged; paid in quarterly installments or as otherwise agreed. We do not charge expenses for such things as normal travel to your office, but we may,with your prior approval, charge for customary "reimbursable" expenses associated with extended travel or conducting business with Springfield and/or Washington agency staff, etc. on your behalf. We hope this provides a satisfactory understanding of the professional services provided by Charles H. Schrader & Associates. Attached for your review is a list of local agency references and a sample list of project types, location and grant funding amounts secured for various clients during the past five years. The opportunity to discuss our professional consulting services is greatly appreciated. If you have questions or need additional information, please do not hesitate to contact either Laura or Mark at the telephone numbers listed. Should you wish to proceed with our assistance, please advise as soon as possible so an agreement can be finalized and work begun in a timely manner for upcoming state and federal grant cycles. We look forward to hearing from you and working to help address your capital project needs. page 3 of 3 SAMPLE LIST IDNR and IDOT grants secured by Schrader & Associates (1998 - 2002) Redevelopment Park District of Franklin Park $400,000 North Park Hoffman Estates Park District $200,000 Pine Park River Trails Park District $200,000 Woodland Trails Park Peoria Park District $200,000 Southtown/ Carver Park Skokie Park District $400,000 Channel Park North Acquisition City of Highland Park $1,940,000 Skokie River Woods Kane County Forest Preserve Dist $2,000,000 Thornton Farm Dundee Township $2,000,000 Jelkes Creek Sand Prairie Kane County Forest Preserve Dist $ 805,000 Fox River Shoreline - 200 acres Campton Township $2,000,000 Corron Farm Glenview Park District $ 800,000 The Grove Addition(phases I & II) Rolling Meadows Park District $ 550,000 Creek Side Woods - 7 acres St. Charles Park District $ 300,000 Community Park Acquisition - 67 acres Initial Development Glenview Park District $ 400,000 West Fork River Park Buffalo Grove Park District $ 400,000 Busch Grove Community Park Elk Grove Park District $ 200,000 Austin Park St. Charles Park District $ 400,000 Sports Complex Phase I St. Charles Park District $ 400,000 Sports Complex Phase II Village of Algonquin $ 400,000 Kelliher Park Fox Valley Park District $400,000 Wheatlands Community Park Geneva Park District $ 398,000 Peck Farm Park City of Elgin $ 400,000 Hawthorne Hills Park Carol Stream Park District $ 400,000 Klein Creek Park & Trail Trail Development St. Charles Park District $1,186,744 Randall Road Trail Rolling Meadows Park District $ 782,254 Salt Creek Trail Batavia Park District $ 687,000 Fox River Trail Peoria Park District $4,000,000 Rock Island Trail Kane County Forest Preserve Dist $1,576,000 Gilman Trail Bridge Museum Development Skokie Park District $ 100,000 Emily Oaks Nature Center Buffalo Grove Park District $ 250,000 Raupp Museum Peoria Park District $ 500,000 Glen Oak Zoo Glenview Park District $ 312,000 The Grove Nature Center Batavia Park District $ 50,000 Depot Museum Grants from other funding sources(Illinois 1S`,IAC, C2000, Illinois Clean Energy Foundation, etc.)available upon request. REFERENCES Mr. Jim Breen, Director Mr. Mike Rylko, Director St. Charles Park District Buffalo Grove Park District 101 South Second Street 530 Bernard Drive St. Charles, IL 60174 Buffalo Grove, IL 60089-3351 630/584-1055 847/850-2100 Mr. Jon Duerr, Director Mr. Tom Richardson, Director Kane County Forest Preserve District Glenview Park District 719 Batavia Avenue 1930 Prairie Street Geneva, IL 60134 Glenview, IL 60025 630/232-5981 847/657-2115 Ms. Bonnie Noble, Director Mr. Mark Pawlowski, Director Peoria Park District Winfield Park District 2218 North Prospect Ave ON020 County Farm Road Peoria, IL 61630 Winfield, IL 60190-1302 309/682-1200 630/653-3811 Additional references upon request KENDALL COUNTY BOARD Y 19,1841' 111 West Fox Street FE10 Yorkville, Illinois 60560-1498 (630) 553-4171 FAX (630) 553-4214 March 27, 2003 Mayor Art Prochaska United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: New County Office Building Dear Mayor: As you know Kendall County is in the process of designing a new county office building to be located at the John Street campus. The County Board has taken great effort to create a practical, functional and aesthetically pleasing building to serve the community. We hope the citizens of Kendall County will be proud of the new facility. We have been very pleased with the efforts and cooperation of the Yorkville officials and staff in helping us with our process. We also look forward to future cooperative efforts as the parcel west of the campus develops. The plans for each parcel appear to compliment the other. As in the past, the County Board would like to request any assistance available from Yorkville in the form of fee or permit waivers. We hope this request is acceptable. Thank you very much for your consideration. Please contact me at 553-4142 should you have any questions. V-r T ly Y•ours //IlGv9 � If Wilkins Kendall County Administrator cc: John Church, Board Chair Nancy Martin, Ad hoc Chair /Tony Graff, Yorkville City Administrator to-t]S —. _ -- r,w t. 'kA * its� ac °*x \ w�as ;' t } Aurm � '� ^ 1IAA sr j L ,#', i1di�I dl_I�IIfd'y 11.1111141111 ix ,tet N 1 1 h ' 4.- 1 � A i ' A 4 1 n ¢1„4 6 ALL gr r c 1 6 Iv r � ,» a 4i 4 la A1' ® 1 --r-- — r f7 nP+ ,�� 1'� L ,i !9 I i l. 'I.....11 p 1 Itl II , 1i �! 1dM� ( iy 1 -11 m '� F Wi IHd �III �l ge1111ill R . 1. .!`I"�1(A!!! �AIIt A Cry p 1 4I 0 Z 41 �'� `x�c sfi'A { iSti n� Zi,r I E a'end 45. i ;" ..e .� W "'i �� Y i d � m E _ ! 4t 5 a S f _.-.-�. �-.._mac—�_...... ,• --LT:- - t. F&L DRAFT 04/09/03 ORDINANCE NO. AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2003-101 (Windett Ridge)IN THE UNITED CITY OF YORKVILLE AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AS FOLLOWS: Section 1. Authority. The United City of Yorkville, Kendall County, Illinois (the "City") is authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the "Act"), which provides, inter alia, the manner of levying or imposing taxes and issuing bonds for the provision of special services to areas within the boundaries of municipalities and counties. Section 2. Findings. The City Council of the City finds and determines as follows: a. Owners of record (the "Owners") of that portion of the City described in Exhibit A attached hereto and made a part hereof (hereinafter the "Subject Territory") have expressed an interest in the construction, acquisition and installation of various infrastructure improvements to their properties as further described herein; and b. Pursuant to Section 27-20 of the Act, the Owners have filed an application with the City Council of the City proposing that the City establish a special service area (the "Application"); and c. It is in the public interest that the City Council of the City consider the creation of a special service area for the Subject Territory; and d. The special service area proposed for consideration is compact and contiguous and is outlined on the map of a portion of the City, which map is attached hereto as Exhibit B and made a part hereof; and e. The proposed special service area will benefit specially from the municipal services to be provided to the area. These proposed municipal services are in addition to municipal services provided to the City as a whole. Section 3. Proposal. In response to the expressed interest of the Owners, the City Council of the City hereby accepts the Application and proposes the establishment of City of Yorkville Special Service Area Number 2003-101 (Windett Ridge) for the construction, acquisition and installation of infrastructure improvements to serve the Subject Territory. Section 4. Public Hearing. A public hearing shall be held on the 27th day of May, 2003, at 7:00 p.m., at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, to 011.1132759.1 consider the creation of the City of Yorkville Special Service Area Number 2003-101 (Windett Ridge), in the Subject Territory. At the hearing, the following alternative methods of financing improvements within the proposed special service area will be considered: (i) the imposition or levy by the City of a tax in the proposed special service area sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year for special services under this ordinance within the proposed special service area shall not exceed the amount necessary to produce a maximum annual tax levy of $1,000,000 in accordance with the special tax roll referred to below, and (ii) the borrowing of an amount not to exceed an aggregate principal amount of $10,000,000 to be evidenced by special tax bonds of such area (the "Bonds"), the proceeds of which shall be used to pay the cost of providing special municipal services to the proposed special service area, to fund certain reserves for, and interest on, the Bonds and initial administrative expenses relating to the proposed special service area, and to pay the cost of issuing the Bonds. The special municipal services to be provided to the proposed special service area may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. The Bonds, if issued, shall be retired over a period not to exceed forty (40) years from the date of their issuance and shall bear interest at a rate not to exceed the greater of nine percent (9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the Bonds. The Bonds, if issued, shall be retired by the levy of an annual tax levied against each parcel of property within the special service area pursuant to a special tax roll to pay the interest on the Bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the Subject Territory. This tax is to be levied upon all taxable property within the proposed special service area. Section 5. Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 4 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the owner of the property. The notice to owners of record shall be in substantially the form set forth in Exhibit C to this Ordinance. Section 6. Supercede Conflicting Ordinances. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are repealed to the extent of such conflict. 2 011.1132759.1 Section 7. Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO PASSED AND APPROVED this day of , 2003. Mayor ATTEST: City Clerk [SEAL] Published in pamphlet form April 22, 2003. 3 "11 1132759.1 EXHIBIT A Legal Description .1 MEMMEMENIMIL EXHIBIT B Map of Special Service Area Number 2003-101 (Windett Ridge) 011.1132759.1 NOTICE OF HEARING UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2003-101 (Windett Ridge) NOTICE IS HEREBY GIVEN that on May 27, 2003 at 7:00 p.m. at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the City of Yorkville to consider forming a special service area, to be called "City of Yorkville Special Service Area Number 2003-101 (Windett Ridge)," consisting of the territory legally described in Exhibit 1 to this Notice. The approximate street location is the area generally depicted on the map of a portion of the City, which map is attached as Exhibit 2 to this Notice. The general purpose of the formation of the City of Yorkville Special Service Area Number 2003-101 (Windett Ridge) is to provide special municipal services to the area which may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. There will also be considered at the hearing the following alternative methods of financing improvements within the proposed special service area: (i) the levy of a tax by the City in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year within the proposed special service area which shall not exceed the amount necessary to produce a maximum annual tax levy of$1,000,000 in accordance with the special tax roll referred to below, and (ii) the issuance of special tax bonds in an aggregate principal amount not to exceed $10,000,000 at an interest rate of not to exceed the greater of nine percent (9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the bonds, and to mature within thirty (30) years from the date of their issuance. The bonds, if issued, shall be retired by the levy of an annual tax established pursuant to a special tax roll to pay the interest on such bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the special service area, said tax to be levied upon all taxable property within the proposed special service area. At the hearing, all interested persons affected by the formation of such special service area, including all persons owning taxable real estate therein, may file written objections to and be heard orally regarding the formation of and the boundaries of the special service area, the issuance of bonds and the levy of taxes affecting the area. The hearing may be adjourned by the 11.1132759.1 City Council without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the City of Yorkville Special Service Area Number 2003-101 (Windett Ridge) and by at least 51% of the owners of record of the land included within the boundaries of the City of Yorkville Special Service Area Number 2003-101 (Windett Ridge) is filed with the City Clerk of the City of Yorkville within 60 days following the final adjournment of the public hearing objecting to the creation of the special service area, the issuance of bonds for the provision of special services to the area or the levy of taxes affecting the area, no such area may be created and no such bonds may be issued or taxes levied or imposed. 2 011.1132759.1 Exhibit 1 to Notice Legal Description of Property 11.1132759.1 Exhibit 2 to Notice Map of Proposed Special Service Area 011.1132759.1 F&L DRAFT 04/09/03 ORDINANCE NO. AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2003-100 (The Highlands)IN THE UNITED CITY OF YORKVILLE AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AS FOLLOWS: Section 1. Authority. The United City of Yorkville, Kendall County, Illinois (the "City") is authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILLS 200/27-5 et seq. (the "Act"), which provides, inter alia, the manner of levying or imposing taxes and issuing bonds for the provision of special services to areas within the boundaries of municipalities and counties. Section 2. Findings. The City Council of the City finds and determines as follows: a. Owners of record (the "Owners") of that portion of the City described in Exhibit A attached hereto and made a part hereof (hereinafter the "Subject Territory") have expressed an interest in the construction, acquisition and installation of various infrastructure improvements to their properties as further described herein; and b. Pursuant to Section 27-20 of the Act, the Owners have filed an application with the City Council of the City proposing that the City establish a special service area (the"Application"); and c. It is in the public interest that the City Council of the City consider the creation of a special service area for the Subject Territory; and d. The special service area proposed for consideration is compact and contiguous and is outlined on the map of a portion of the City, which map is attached hereto as Exhibit B and made a part hereof; and e. The proposed special service area will benefit specially from the municipal services to be provided to the area. These proposed municipal services are in addition to municipal services provided to the City as a whole. Section 3. Proposal. In response to the expressed interest of the Owners, the City Council of the City hereby accepts the Application and proposes the establishment of City of Yorkville Special Service Area Number 2003-100 (The Highlands) for the construction, acquisition and installation of infrastructure improvements to serve the Subject Territory. Section 4. Public Hearing. A public hearing shall be held on the 27th day of May, 2003, at 7:00 p.m., at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, to 011 1120914.1 consider the creation of the City of Yorkville Special Service Area Number 2003-100 (The Highlands), in the Subject Territory. At the hearing, the following alternative methods of financing improvements within the proposed special service area will be considered: (i) the imposition or levy by the City of a tax in the proposed special service area sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year for special services under this ordinance within the proposed special service area shall not exceed the amount necessary to produce a maximum annual tax levy of $1,500,000 in accordance with the special tax roll referred to below, and (ii) the borrowing of an amount not to exceed an aggregate principal amount of$15,000,000 to be evidenced by special tax bonds of such area (the "Bonds"), the proceeds of which shall be used to pay the cost of providing special municipal services to the proposed special service area, to fund certain reserves for, and interest on, the Bonds and initial administrative expenses relating to the proposed special service area, and to pay the cost of issuing the Bonds. The special municipal services to be provided to the proposed special service area may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. The Bonds, if issued, shall be retired over a period not to exceed forty (40) years from the date of their issuance and shall bear interest at a rate not to exceed the greater of nine percent (9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the Bonds. The Bonds, if issued, shall be retired by the levy of an annual tax levied against each parcel of property within the special service area pursuant to a special tax roll to pay the interest on the Bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the Subject Territory. This tax is to be levied upon all taxable property within the proposed special service area. Section 5. Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 4 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the owner of the property. The notice to owners of record shall be in substantially the form set forth in Exhibit C to this Ordinance. Section 6. Supercede Conflicting Ordinances. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are repealed to the extent of such conflict. 2 011 1120914A Section 7. Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. PAUL JAMES MARTY MUNNS RICHARD STICKA MIKE ANDERSON VALERIE BURR ROSE SPEARS LARRY KOT JOSEPH BESCO PASSED AND APPROVED this day of , 2003. Mayor ATTEST: City Clerk [SEAL] Published in pamphlet form April 22, 2003. 3 011.1120914.1 EXHIBIT A Legal Description 011.1120914.1 EXHIBIT B Map of Special Service Area Number 2003-100 (The Highlands) 011 11209141 NOTICE OF HEARING UNITED CITY OF YORKVII,LE SPECIAL SERVICE AREA NUMBER 2003-100 (The Highlands) NOTICE IS HEREBY GIVEN that on May 27, 2003 at 7:00 p.m. at the Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the City of Yorkville to consider forming a special service area, to be called "City of Yorkville Special Service Area Number 2003-100 (The Highlands)," consisting of the territory legally described in Exhibit 1 to this Notice. The approximate street location is the area generally depicted on the map of a portion of the City, which map is attached as Exhibit 2 to this Notice. The general purpose of the formation of the City of Yorkville Special Service Area Number 2003-100 (The Highlands) is to provide special municipal services to the area which may include: engineering, soil testing and appurtenant work, mass grading and demolition, storm water management facilities, storm drainage systems and storm sewers, site clearing and tree removal, public water facilities, sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters, street lighting, traffic controls, sidewalks, equestrian paths and related street improvements, and equipment and materials necessary for the maintenance thereof, landscaping, wetland mitigation and tree installation, costs for land and easement acquisitions relating to any of the foregoing improvements, required tap-on and related fees for water or sanitary sewer services and other eligible costs. There will also be considered at the hearing the following alternative methods of financing improvements within the proposed special service area: (i) the levy of a tax by the City in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the maximum rate of such taxes to be extended in any year within the proposed special service area which shall not exceed the amount necessary to produce a maximum annual tax levy of$1,500,000 in accordance with the special tax roll referred to below, and (ii) the issuance of special tax bonds in an aggregate principal amount not to exceed $15,000,000 at an interest rate of not to exceed the greater of nine percent (9%) per annum or 125% of the rate for the most recent date shown in the 20 G.O. Bonds Index of average municipal bond yields as published in the most recent edition of The Bond Buyer, published in New York, New York, at the time the contract is made for the sale of the bonds, and to mature within thirty (30) years from the date of their issuance. The bonds, if issued, shall be retired by the levy of an annual tax established pursuant to a special tax roll to pay the interest on such bonds as it falls due and to discharge the principal thereof at maturity and to pay the costs of administration and maintenance of the special service area, said tax to be levied upon all taxable property within the proposed special service area. At the hearing, all interested persons affected by the formation of such special service area, including all persons owning taxable real estate therein, may file written objections to and be heard orally regarding the formation of and the boundaries of the special service area, the issuance of bonds and the levy of taxes affecting the area. The hearing may be adjourned by the 011.1120914.1 City Council without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the City of Yorkville Special Service Area Number 2003-100 and by at least 51% of the owners of record of the land included within the boundaries of the City of Yorkville Special Service Area Number 2003-100 (The Highlands) is filed with the City Clerk of the City of Yorkville within 60 days following the final adjournment of the public hearing objecting to the creation of the special service area, the issuance of bonds for the provision of special services to the area or the levy of taxes affecting the area, no such area may be created and no such bonds may be issued or taxes levied or imposed. 2 011.1120914.1 Exhibit 1 to Notice Legal Description of Property 011.1120914.1 Exhibit 2 to Notice Map of Proposed Special Service Area 011.1120914.1 UNITED CITY OF YORKVI LLE To: Administration Committee From: Tony Graff, City AdmiOor� CC: Mayor Prochaska, Aldermen, & Staff Date: 4/11/03 Re: Proposed Development Fee Revisions The staff has reviewed the current development/capital development fees for new subdivisions. Here is the current fee structure with the proposed new fees being requested by the staff: Police $150 $300 The increase is directly related to the cost of the squad and equipment, which is estimated to be $49,000. The Public Safety Committee approved the recommendation from Chief Martin as a guideline that for every 1,000 new residents we need to hire 2.5 officers or 1 officer for every 400 residents. Therefore, the City needs to purchase new equipment and a vehicle when 2 officers are hired since 2 officers are assigned to the vehicle. Here is the formula used to increase the capital fee for police by$300 per household. (See Chief Martin's report) Single Family Household 3.5 people per household/ 228 household's equals 800 new residents, here is the formula--228 homes/$49,000 = $215. The $215 is for the squad car/equipment and the additional $35 would be used for other capital equipment needs, such as: speed monitoring trailer, technology, and new reporting software . . . Public Works $450 $700 The increase for public works is directly related to purchasing new vehicles and equipment to service the demand for the new developments. At this time, the public works capital assets are $1,686,600 with additional purchases of $258,000, which brings the total capital assets to $1,944,600. Therefore using a population base of 7,700 residents/1,944,600 = $253 per person cost and using 80% ratio of residential verses other uses within the city the fee per person is $202. The fee per unit is based on 3.5 P.E. (population equivalent) x $202 = $707 using this formula justifies the $700 fee. Remember the public works funds are split three ways equally for street, water, and sewers. (See Eric Dhuse's attached inventory asset memo) Engineering $0 $100 This is a new capital fee to support the equipment needed for the engineering department. Currently the engineering department receives the used vehicles and 1 I the equipment purchases are funded through the general fund. Since, the engineering technicians and the engineer perform on site inspections for all improvements related to the new developments there are vehicles and special equipment needed to perform these tasks. (See Engineer Wywrot's memo) Park Equipment Fee $0 $50 Director Brown presented the justification for this fee within the park standards. The cost per acre is $648 for equipment needed to maintain and service the park. The formula is 1000 people for every 10-acre park parcel as stated within the land cash ordinance, 10 acre x $705 = $7,050/1000 = $7.05 x 3.5 PE = $24.68 per unit. The land cash ordinance needs to be changed to incorporate the use primarily for land improvement and facility equipment and not for park equipment. ( See Park Standards Resolution)) Library Fee $150 ($75 books/$75 building) $500 The Library Board has requested to increase their capital improvement fee to increase the building fee from $75 to $250 and the book fee to $125 and to allow the book fee to include videos, audiocassettes, CD's, and magazines and $125 for automation/technology equipment. The building fee increase is justified for the expansion project with an estimated cost of$5,000,000 to serve 30,000 people. The increase will bring $1,625,000 new dollars (6500 new homes x$250 = $1,625,000)to assist with the funding of the expansion. Normally Libraries fund expansion projects through a referendum and the fee increase will assist in funding 33% of the project. Remember there are matching grants and the increase in EAV also will assist in funding. (See Library Director Michelle Pfister's memo) The above request for increases to the capital improvement fee seems reasonable and has been justified by the department heads. Therefore, I am recommending the increases and to have Attorney Kramer draft the ordinances. Here is the detail: New Fee Current Fee Police $300 $150 Public Works $700 $450 Library $500 $150 Engineering $100 $0 Parks $ 50 $0 Municipal Building $150 $150 Bristol/Kendall Fire Protection District $300 $300 TOTAL $2100 $1200 •Page 2 UNITED CITY OF YORKVILLE To: Administration Committee From: Tony Graff, City a Admi o . CC: Mayor Prochaska, Aldermen, & Staff Date: 4/11/03 Re: Proposed Development Fee Revisions The staff has reviewed the current development/capital development fees for new subdivisions. Here is the current fee structure with the proposed new fees being requested by the staff: Police $150 $300 The increase is directly related to the cost of the squad and equipment, which is estimated to be $49,000. The Public Safety Committee approved the recommendation from Chief Martin as a guideline that for every 1,000 new residents we need to hire 2.5 officers or 1 officer for every 400 residents. Therefore, the City needs to purchase new equipment and a vehicle when 2 officers are hired since 2 officers are assigned to the vehicle. Here is the formula used to increase the capital fee for police by$300 per household. (See Chief Martin's report) Single Family Household 3.5 people per household/ 228 household's equals 800 new residents, here is the formula-228 homes/$49,000 = $215. The $215 is for the squad car/equipment and the additional $35 would be used for other capital equipment needs, such as: speed monitoring trailer, technology, and new reporting software . . . Public Works $450 $700 The increase for public works is directly related to purchasing new vehicles and equipment to service the demand for the new developments. At this time, the public works capital assets are $1,686,600 with additional purchases of $258,000, which brings the total capital assets to $1,944,600. Therefore using a population base of 7,700 residents/1,944,600 = $253 per person cost and using 80% ratio of residential verses other uses within the city the fee per person is $202. The fee per unit is based on 3.5 P.E. (population equivalent) x $202 = $707 using this formula justifies the $700 fee. Remember the public works funds are split three ways equally for street, water, and sewers. (See Eric Dhuse's attached inventory asset memo) Engineering $0 $100 This is a new capital fee to support the equipment needed for the engineering department. Currently the engineering department receives the used vehicles and the equipment purchases are funded through the general fund. Since, the engineering technicians and the engineer perform on site inspections for all improvements related to the new developments there are vehicles and special equipment needed to perform these tasks. (See Engineer Wywrot's memo) Park Equipment Fee $0 $50 Director Brown presented the justification for this fee within the park standards. The cost per acre is $648 for equipment needed to maintain and service the park. The formula is 1000 people for every 10-acre park parcel as stated within the land cash ordinance, 10 acre x $705 = $7,050/1000 = $7.05 x 3.5 PE = $24.68 per unit. The land cash ordinance needs to be changed to incorporate the use primarily for land improvement and facility equipment and not for park equipment. ( See Park Standards Resolution)) Library Fee $150 ($75 books/$75 building) $500 The Library Board has requested to increase their capital improvement fee to increase the building fee from $75 to $250 and the book fee to $125 and to allow the book fee to include videos, audiocassettes, CD's, and magazines and $125 for automation/technology equipment. The building fee increase is justified for the expansion project with an estimated cost of $5,000,000 to serve 30,000 people. The increase will bring $1,625,000 new dollars (6500 new homes x $250 = $1,625,000) to assist with the funding of the expansion. Normally Libraries fund expansion projects through a referendum and the fee increase will assist in funding 33% of the project. Remember there are matching grants and the increase in EAV also will assist in funding. (See Library Director Michelle Pfister's memo) The above request for increases to the capital improvement fee seems reasonable and has been justified by the department heads. Therefore, I am recommending the increases and to have Attorney Kramer draft the ordinances. Here is the detail: New Fee Current Fee Police $300 $150 Public Works $700 $450 Library $500 $150 Engineering $100 $0 Parks $ 50 $0 Municipal Building $150 $150 Bristol/Kendall Fire Protection District $300 $300 TOTAL $2100 $1200 •Page 2 Yorkville Police Department 804 Game Farm Road Yorkville, Illinois 60560 630-553-4340 Date: October 21, 2002 To: Lt. Donald P. Schwartzkopf From: S/Sgt. Ron Diederich Reference: Total cost for emergency equipment and squad Lieutenant The following is the estimated cost for purchasing a new squad and the related costs for equipping the car for police use. 2004 Ford Crown Victoria 21,596.00 Panasonic in car CF-28 computer 4,599.00 Motorola VRM modem with programming fee 2,531.00 Kustom Eyewitness Video with auto audio option 6,125.00 Kustom Golden Eagle moving radar unit 1,819.00 Computer docking station 655.00 Adjustable extension mount 29.95 Tilt/swivel mount base 66.00 Console 225.00 Siren/light control head 385.00 M-1225 VHF radio 527.00 CDM-1250 Low Band radio 700.00 MX 7000 light bar with arrow stick 860.00 Red & blue grill & rear deck lights 220.00 Prisoner transport cage 120.00 Mounting kit (cage) 35.00 Hocker Stopper(cage) 54.00 Split seat protector (cage) 40.00 Overhead rifle rack 286.00 Maglite with in car charger 105.00 3 outlet accessory box 20.00 3 mike holders 30.00 2 antenna harness kits 35.00 800 low loss cable kit 34.00 Mini crimp connecters 11.00 140-512 heavy duty antenna 36.00 42-50 base loaded antenna 70.00 Bushmaster Rifle with light 1,200.00 3db, 806-866 MHZ, WHT 39.00 Goose neck lamp 27.00 Ignition override kit 75.00 Install override 53.00 Federal headlight flasher 91.00 Universal mirror mount 24.00 12v. Surge protector 50.00 100 watt speaker 178.00 Speaker bracket 127.00 100 amp relay 24.00 2 75 amp relays 38.00 40 amp relay 10.00 3 - 20 amp relays 23.00 60 amp flasher 65.00 2 - 4 outlet ATC fuse blocks 24.00 5 -ATC fuse holders 15.00 ATC fuses 6.00 Maxi fuse holder 10.00 40 amp circuit breaker 8.00 50 amp circuit breaker 8.00 2 - clear strobe tubes 60.00 Shielded strobe cable with pins 39.00 Two head, 40 watt power supply 130.00 Remote cable 30.00 3 - Flasher pacs 84.00 Relay mount panel 10.00 Relay protection cover 10.00 Flat rate labor, marked squad 625.00 Strypes Plus (markings) 350.00 $44,646.95 There will be a price increase sometime in January, 2003. J & L Electronics is stating it will be 10-15%. The cost on a 2004 Ford Crown Victoria reflects a $900.00 increase. Respectfully, S/Sgt. Ron Diederich Date: February 1, 2003 To: Traci Pleckham Finance Director From: Chief Harold Martin Reference: Narrative for Supplemental Budget - 2003-2004 Ms. Pleckham, the following is a written justification for more Personnel/Equipment/Vehicles: PERSONNEL We currently are staffed with 18 full-time officers, with one more full- time officer to be hired under this year's budget (2002/2003) which will complete the approved staffing level of 19 full-time officers. We currently have approximately 7,600 citizens living within our city limits. With our staffing level at 19 full-time officers this level equates to the standard proposed by Northwestern University's Study of 400 citizens per full-time police officer. I have been advised that we will be conservatively issuing 300 building permits for fiscal year 2003/2004. These 300 building permits equate to approximately 2.7 citizens per building permit, for a total of over 800 new citizens. With the formula we have currently been using, we would have to hire two more full-time police officers to offset the increase in population. I have provided a three year comparison of man-hours (See attached). We have increased by almost 3,000 man-hours from 2001-2002. We also have seen a dramatic increase (13.5%) in incident reports taken over the same period of time. We incurred almost a 22.5% rise in calls for service during 2001, and with a little over 5% increase in calls for service during 2002. The total cost of the two new officers would be approximately: • $55,978 Salaries - We would need to start one new officer on 05/01/03. The second officer would start on November 1, 2003. By the time the first officer is ready to be released on his/her own, it would be November 1, 2003. The second officer would then be released on his/her own on May 1, 2004. • $9,500 Uniforms, Equipment, and Training will be needed as the officers are hired. Moser Annexation - This annexation will impact the Police Department immediately upon the recording of the annexation. We will have to begin answering any disputes, traffic accidents, and property crimes. I have been advised that the earliest this annexation will happen would be August 2003. If this is truly the annexation date, I will need to hire two full-time officers immediately upon the annexation. If these two officers are hired in August 2003 I would be looking to release them on there own by February 1, 2004. I have already figured in the two officers to offset the increase in help needed by this annexation. I believe we can share the time between the other two officers. Once the four new people have been hired (2 from the regular hiring formula and 2 from the Moser Annexation) we will be able to maintain at least three officers on the street most of the time. The increase of having three officers on the street during any one shift increases officer safety, as well as a quicker response time to calls. The United City of Yorkville, with the Moser Annexation will have its borders approximately 8.5 miles north and south and 8.5 miles east and west. We currently have only one bridge (RT#47 & Fox River Bridge) through town, because of this we will be forced to maintain a Beat Car on the north side of the bridge as well as one on the south side of the bridge. This will leave us with one squad to assist and back up the two Beat Cars. • $46,647 Salaries - We would need to hire one new officer on August 1, 2003. The second officer would need to be hired on November 1, 2003. By the time the first officer is ready to be released on his/her own it would be February 1, 2004. The second officer would be ready to be released on his/her own May 1, 2004. • $ 9,500 Uniforms, Equipment, and Training will be needed as the officers are hired. THE SIX MONTH TIME FRAME FOR NEW OFFICERS INCORPERATES - POLICE TRAINING INSTITUTE (PTI) AS WELL AS A 10 WEEK FIELD TRAINING PROGRAM. IF THE NEW HIRE HAS BEEN A POLICE OFFICER THIS WILL CUT HIS/HER TIME IN ABOUT HALF. I will also be in need of a part-time Receptionist. This request is made at a time when we are incurring more Service Calls, Reports, as well as trying to expand our office hours. I would like to try to have the office open every Saturday from 9:00 a.m. to 4:00 p.m. This would help our citizens as most work a 9:00 a.m. to 5:00 p.m. job. The current system precludes them from the use of our counter services. The benefits of having a part-time Receptionist, far out weighs the nominal cost. • $14,322 would include 1040 hours during normal business hours, as well as 364 hours to keep the office open on Saturday. SQUAD CARS We will need to make a minimum purchase of one new fully equipped squad car beginning May 1, 2003. We currently are putting on over 170,000 miles per year. With the increase of police officers and miles being driven we are putting more and more miles on our current fleet. We have been averaging over 1,000 miles per month per officer. This average had been during 2002. We did not have all our current staff on their own (July 2002 for 2 officers & December 2002 for the 2 newest officers). I project we will be traveling in excess of 228,000 in 2003 (This mileage will not be effected by the projected new hires). This would effectively be the functional life of over two squads. We currently trade the squads off at just over 100,000 miles. I believe we should add another Ford Expedition to our current fleet. This will assist us in patrolling areas unreachable by normal squad cars. I can see the need for a four wheel drive vehicle, as we annex more and more undeveloped property to the city. With all the construction that is taking place, as well as other areas not reachable by normal means, the four wheel drive is becoming more of a necessity. During the winter months we have utilized our Expedition numerous times because the road conditions make travel at times almost impossible. I would request that we purchase a Detective's vehicle. We currently and have always used a decommissioned squad car for the Detective to use. The Detective needs a vehicle that does not resemble an old squad car. This would assist the detective when he goes to interview suspects or even witnesses. It would also be very beneficial during surveillances. • $43,856 2004 Ford Crown Vic , fully equipped. • $47,856 2004 Ford Expedition , fully equipped. • $18,000 2004 Chevrolet Impala, Detective's vehicle. EQUIPMENT I am looking at instituting standardized weapons for our department. I believe it is necessary that we standardize weapons. The reasons I would like to standardize the weapons used on the department are as follows: • We would be able to purchase one caliber of handgun ammunition. This would help in purchasing in bulk, saving money on ammunition. Currently we have to purchase 4 different calibers of ammunition. • We would be able to provide training for an officer to become an Armorer (Person that is able work on and fix specific weapons). Glock has a school for Armorers, as I would purpose purchasing .40 caliber Glocks we would be able to fix our own weapons as well as make sure they are serviced. • Training of all officers would be uniform and less likely to produce unforeseen problems. • Every officer would know how to fire his/her fellow officer's weapon. Currently if for whatever reason a fellow officer would need to use his/her partner's weapon, they may be unable to do so. We have a variety of different hand guns, which makes it very difficult to become familiar with one specific weapon. • The initial cost of a weapon for a new hire that has never been a police officer before can be staggering. The cost for a new weapon can range from approximately $500 to $600. This is a weeks pay (Gross) for this new person. • $16,200 The Glock would cost approximately $600 per weapon. I would be providing Glocks for all sworn police personnel. I would request that I be able to purchase a Kustom Camera and Radar system for M-9 the Supervisor's vehicle. I would replace the current camera in M-9, and put it in M-12, the Expedition. • $8,500 Kustom Camera and Radar system is currently standard in all of our other squads. This makes it easier when the system is used, and even when it needs to be repaired. I would like to recondition and relocate the old Weather Warning Siren. This siren was once located at the old fire station located on RT#47 and Fox Road. I have already found a perfect location, the Riverfront Park area. This is something that is needed as the warning area has been reduced because of its removal. • $7,000 This would be the approximate cost to recondition, relocate, and hook up. Once I have permission to begin we would have it operational in a few weeks. PROMOTIONS I am requesting to promote one more Sergeant. The reason for the promotion is to be able to have a Sergeant in charge of the following: • The Operations of the City Building • Vehicle and Equipment Maintenance • The Middle School - School Resource Officer • The High School - School Resource Officer • The Detective • The C.P.A.T. Officer • Crossing Guards With the implementation of the twelve hour shifts we will be having a Sergeant on nearly every shift (Unless the Sergeant is sick, on vacation, or at school). • $10,000 This would provide the pay needed to promote one more Sergeant. Yorkville Police Department Three Year Manhour Comparison 2000'- 2001 - 2002 Three Year Comparison,- 2000 2001 2002 Accidents 205.22 259.57 211.17 Administrative Activity 4314.88 4010.13 5454.20 Animal Complaints 34.08 44.55 40.70 Arrest Activity 193.23 382.18 284.23 Assist Agencies 1311.98 1472.93 1330.22 Community Relations 577.40 731 .77 521.13 Department Duties 1360.77 1395.08 1097.35 Investigations 1415.67 1478.62 1233.93 Ordinance/Traffic Violations 533.12 875.67 930.38 Personnel Activity 5494.80 6661.43 6642.25 Preventive Patrol 8341.30 8161 .83 7302.43 Public Complaints 547.08 570.93 637.95 Public Services 392.65 391 .02 417.03 Report Activity 1463.38 1397.85 1603.87 School Activity 1526.53 1236.25 1213.92 Traffic Activity 2119.33 2154.97 2709.02 Training 1582.22 1683.83 1940.45 Chief of Police • 2080.00 2080.00 2080.00 Lieutenant 2080.00 1039.98 1559.97 CPAT Officer 2080.00 2080.00 2080.00 Police Recruit Training (PTI) 0.00 0.00 960.00 Office Supervisor 2080.00 2080.00 2080.00 Records Clerks 1335.92 2811.25 3466.75 Crossing Guards 340.00 340.00 517.50 Total Hours Worked 41409.56 43339.84 46314.45 Total Incident Reports Taken 1452, 1405 1593 Total Dispatched Service Calls 7589 9279 9734 United City of Yorkville Summary of Supplemental Budget Requests FY2003/2004 Police Department Capital Account DEPT DESCRIPTION RECURRING ONE- TIME PRIORITY COST SAVINGS NET COST SAVINGS NET 2 Full-Time Officers $74,636 $18,658 $55,978 1 1 @ 05/01/03 & 1 @ 11/01/03 Equipment,Training,Uniforms,&Etc. $9,500 $9,500 1 2004 Ford Crown Vic-Fully equipped $43,856 $43,856 2 1 2004 Chevy Impala $18,000 $18,000 1 2004 Ford Expedition-Fully Equipped $47,856 $47,856 2 Full Time Officers-Moser Impact 3 2 @ 08/01/03 $74,636 $18,658 $55,978 Equipment,Training,Uniforms Etc. $9,500 , $9,500 1 Part-Time Receptionist $14,742 $14,742 4 1040 hrs @$10.50&364 hrs.Sat. $10.50 27 .40 Calibre Glock $600 $16,200 5 1 Kustom Camera&Radar System $8,500 $8,500 6 1 Promote Final Sergeant $10,000 $10,000' 7 Old Siren-Repair&Reposition $7,000 $7,000 8 (Weather Warning Siren Total Recurring Total One-Time TOTAL Costs Savings Net Costs Savings Net $174,014 1 $37,136 l $136,698 $144,812 I I $160,412 $297,110 DEPARTMENT: Prepared by Harold O. Martin Ill, Chief of Police DATE: January 10, 2003 ci o Yorkville Police Department Memorandum � - 804 Game Farm Road Esr. 18111 1836 Yorkville, Illinois 60560 Telephone: 630-553-4340 0 LI 11 Fax: 630-553-1141 '11LLEXvti' Date: February 3, 2003 To: Mayor Arthur Prochaska From: Chief Harold Martin Reference: Moser Annexation Impact on Police Departments 2003/2004 Budget Art, I have determined that the Moser Annexation will impact this department as soon as the Annexation has been filed. We will be responsible as a department to answer any and all calls that may arise from the area annexed. Thisproject takes us out from our current city limits 3.5 miles at its most distant point. This will mean we will be servicing an area (city limits) 8.5 miles east and west as well as 8.5 miles north and south. Once the annexation occurs we will need to hire two new officers immediately. I have been advised by City Administrator Anton Graff that the annexation will take place August 1, 2003 at the earliest. These two new officers will be directly attributed to the Moser Annexation. The cost of hiring these two officers will be $55,978 (Salary only, does not include benefits) the cost to out fit them with uniforms, equipment, and training will be approximately $9,500. This would bring the initial cost of personnel, uniforms, equipment, and training to $65,478. With the hiring of the two new officers, I would also have to request that we purchase a squad. I would request that this squad be a Ford Expedition (4 wheel drive). The reason for my request is as follows: ,c*,o city i o Yorkville Police Department Memorandum 1 804 Game Farm Road Esr.% `'i 1836 Yorkville, Illinois 60560 Telephone: 630-553-4340 O▪ I no Fax: 630-553-1141 '11<Ce `w • Inclement weather makes it very difficult to get around without 4 wheel drive. • Areas that need to be reached that would be off of paved roadways would greatly increase with this annexation. • Once construction starts the 4 wheel drive would be of great assistance when taking calls in the construction areas. The cost of a fully equipped Ford Expedition would be approximately $47,856. The immediate cost that will impact the Police Department, because of the Moser Annexation would be conservatively $113,334. If you have any further questions in reference to this memo please feel free to contact me. J2`��D C'T`� United City of Yorkville IIIII/ County Seat of Kendall County EST. 1836800 Game Farm Road ,� CO Yorkville, Illinois 60560 O J 1:11"O Phone:630-553-4350 �,� �toomirer � Fax:630-553-7575 N) To: Tony Graff, Administrator From: Eric Dhuse Public Works (-7-- Date: April 9, 2003 Re: Inventory Assets Tony, Here are the latest figures for public works assets. This should work for the justification of the capital improvement costs. I added the bottom column for this years purchases if you think that they should be added. If you have any questions, let me know. Vewhicle/Equipment Inventory for Public Works _ VEHICLE DESCRIPTION VIN/Serial Number Department Current Value Replacement Yr. Rept.Cost 1987 CHEVY C30 PICK UP 1GCHV34KXHJ154013 ENG $2,500.00 2003 $30,000.00 1990 GMC 3500 DUMP TRUCK 1GDJK343LE553885 STREETS $2,500.00 2005 $40,000.00 1991 CHEW CAPRICE 1G1BL5371MW244757 _WATER $500.00 NA $0.00 1993 CHEVY CAPRICE 1G1BL5375PW142835 WATER $500.00 NA $0.00 1994 CHEW CAPRICE 1G1BL52WORR173808 _SPARE $100.00 NA $0.00 1995 CHEVY CAPRICE LT-1 SPARE $4,000.00 _ NA $0.00 1998 DODGE DAKOTA PICK UP 1B7GG22XXWS529467 WATER $8,500.00 2003 $38,000.00 1998 INTERNATIONAL 6X4 1HTSHAAR4XH660271 STREETS $40,000.00 2005 $90,000.00 1999 INTERNATIONAL 4X2 1HTSDAAN1YH252966 STREETS $45,000.00 2006 $80,000.00 2000 FORD F550 DUMP TRUCK 1FDAF57F4YEE05072 STREETS $32,000.00 _ 2007 $76,000.00 2001 INTERNATIONAL 6X4 1STSHADTX1H331248 STREETS $60,000.00 2008 $90,000.00 2001 FORD F250 1FTNX21S21EB53058 SEWER $25,000.00 _ 2006 $35,000.00 2001 FORD F350 1 FDSF31S51 ED60146 WATER $25,000.00 2006 $35,000.00 2002 FORD F350 UTILITY TRUCK STREETS $38,000.00 2006 $40,000.00 2002 INTERNATIONAL 4X2 STREETS $75,000.00 2009 $77,000.00 2003 FORD F350 PW $30,000.00 2008 $35,000.00 TOTAL $388,600.00 TOTAL $666,000.00 EQUIPMENT VIN/Serial Number Department Current Value Replacement Yr. Repl.Cost 1996 CATERPILLAR 416B BACKHOE 8SGO4075 PW $25,000.00 2004 $90,000.00 2000 CATERPILLAR 436C BACKHOE 2AR01868 PW $75,000.00 2010 $95,000.00 1999 JOHN DEERE 4500 TRACTOR PW $13,000.00 2009 $20,000.00 2002 BOBCAT 873 SKIDSTEER 514149066 PW $35,000.00 2003 $3,500.00 MASSEY FERFUSON 1030 TRACTOR 41486 PW $5,000.00 NA $0.00 TRACTOR MOUNTED ROTOTILLER 626830 PW $500.00 AS NEEDED _ $1,000.00_ SMALL GILL 20A600 PW $500.00 AS NEEDED $1,000.00 LARGE GILL C112752 PW $1,000.00 AS NEEDED $1,500.00 LANDSCAPE RAKE T6YA018 PW $5,000.00 AS NEEDED $8,000.00 1981 CUSHMAN UTILITY CART 8110 PW $250.00 NA $0.00 SNOWBLOWER FOR GRASSHOPPER 462664 PW $250.00 AS NEEDED $800.00 SNOW BLADE FOR GRASSHOPPER PW $400.00 AS NEEDED $800.00 SNOW BLADE FOR MASSEY TRACTOR 209 PW $500.00 AS NEEDED $1,000.00 CRONKITE TRAILOR 473271926W1101573 PW $3,000.00 2007 $7,000.00 WOLFPAC ROLLER AND TRAILOR PW $20,000.00 2007 $30,000.00 MONROE POLY/STEEL PLOW PW $2,000.00 2006 $5,000.00 FLINK 11'SNOW PLOW PW $3,000.00 2007 $4,000.00 WISSMILLER AND EVANS 11'SNOW PLOW PW $1,000.00_ 2007 $4,000.00 10'BOSS SNOW PLOW PW $4,000.00 2007 $4,000.00 8'-6"BOSS SNOW PLOW (2) PW $6,000.00 NA $7,000.00 RVY anqcC N(l1A/PI fl1A/len PW 819 nnn nn NA $15 non on UNITED CITY OF YORKVILLE To: Tony Graff, City Administrat r ` From: Joe Wywrot, City Engineer \ U Subject: Fee for Engineering Vehicles Date: March 27, 2003 Per your request, below find an estimate of the fee that we may wish to establish to fund replacement of Engineering Department vehicles. Needs: 1 small sedan for City Engineer @ $25,000 ea 2 half-ton pickup trucks w/caps for current technicians @ $20,000 ea 1 half-ton pickup for future personnel @ $20,000 ea Total current cost =$85,000 Assumptions: Cost of vehicles increase 5% per year Vehicles are replaced every 5 years City will provide the vehicles for the initial 5-year period City will average 250 building permits/year Need to have $108,500 at the end of the first 5-year period. Total number of building permits over the 5 year period =1250 Fee per permit = $87 If you have questions regarding this matter, please see me. RESOLUTION NO.: 03-p , RESOLUTION APPROVING THE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT MAINTENANCE PLAN AND STANDARDS WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE after careful consideration deem it to be in the best interest of the City and the Community to approve the Park and Recreation Department Maintenance Plan and Standards; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE deem it in the best interest of the City to promote a uniform maintenance plan and standards for the City Park and Recreation Department; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVILLE have carefully considered said Plan and Standards and deem it to be acceptable and beneficial to the City: NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE: 1. That the City hereby approves the United City of Yorkville Park and Recreation Department Maintenance Plan and Standards, and the accompanying narrative text, charts and summary to be used as the Park and Recreation Department Maintenance Plan and Standards until further review or modification by the United City of Yorkville Park Board and City Council. PASSED AND APPROVED this ,Y"day of p,G^v�-Z/1 ,2003. //- MAYOR ATTEST: ! T - •_ _ �..� # 1 CIT t LERK Law Offices of Daniel J. Kramer 1107A South Bridge Street Yorkville,Illinois 60560 630.553.9500 1 cox VI-ofa UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT DR F PARKS DEPARTMENT MAINTENANCE PLAN & STANDARDS Goals • Provide areas and facilities that are functional and enable visitors to enjoy an optimal recreation experience. • Provide safe and healthful areas and facilities for visitors, employees and other users. • Provide clean, attractive and aesthetically pleasing area and facilities. • Reduce and minimize risk through safe preventative maintenance. • Promote the protection of the environment and ecological surroundings. Purpose • Scheduling—Identifying recurring and non-recurring workload • Monitor work function and data collection • Evaluate project assignment for correct personnel assignments • Provide detail accounting of all overtime • Preview future weekly and monthly schedules • Establish qualitative standards — level of maintenance standards • Determine frequency of maintenance • Determine personnel standards & levels • Determine growth impacts for maintenance • Determine cost impacts for maintenance for current and expansions OVERALL CLASSIFICATION OF MAINTENANCE Housekeeping — mopping floors, cleaning restrooms, emptying waste cans, cleaning office areas, replacing soap, toilet papers and other consumables Routine Maintenance —Mowing grass, blowing, lining athletic fields, weeding and watering, Stripping and waxing floors, changing filters, sharpening mower blades, changing Light bulbs, and similar recurring and predictable maintenance activities Preventative Maintenance- (includes periodic inspections to minimize breakdowns) — Heating, ventilation and HVAC systems,pumps, and fans, equipment engines, Program Support—setting up rooms, installing program specific requests, lining fields, Set-up and tear down after events, transport large equipment items, etc. Scheduled Improvements — replacing roof, re-surfacing of parking lots, painting rooms ` ^ & buildings, re-painting of equipment, large equipment repairs, • Emergency Repairs —generally the result of vandalism, neglect, accidents, weather damage and types of unpredictable occurrences. Other— items that do not fit in one of the identified classifications. PARK MAINTENANCE STANDARDS — BALLFIELDS, PLAYGROUNDS, TRAILS, OPEN SPACE TURF CARE Cut grass once every five working days, (subject to weather and growing season). Reseed when bare spots are present. Practice weed control when weeds present a visible problem cover 5% of the turf surface. Some preventative products may be utilized. Weekly Area blowing of leaves, cuttings, etc. around buildings, walkways, trails, parking lots. Fertilizer is applied only when turf vigor seems low. Perform low-level application on a one per year basis, unless warranted by conditions. Aerate turf areas of playable surfaces twice annually. Aerate other areas when turf quality indicates, or in anticipation of an application of fertilizer. • Ball field turf areas only - Watering— In spring apply water as needed to meet the 1" per week requirement. Gradually reduce the frequency and increase the amount, so that by summer, more water is being applied at one time and the soil is given a chance to dry. General filling in of holes or problem turf areas. Un-use or open space areas — use weed control measures only when 35% of the area are weed infested or general turf quality is low in 15% or more of the surface area. BALLFIELDS PLAY SURFACE(INFIELD) Pre-season maintenance Turning - moistened the surface to allow for good penetration. Using a nail drag to loosen the soil (2" depth). Followed by mat drag to break up soil clumps and level the surface. Roll infield to level high and low spots Eliminate the lip build up at grass edges —edging should be performed at least twice a year. Add surface mix to balance field Daily / weekly maintenance —as indicated by use. Holes at the batter's box, pitcher's mound and the bases are filled, tamped and hand-raked each day before play. Add surface mix to low areas or drainage problem areas. Fine drag and Top dressing the field should be maintained minimum once per week (more frequent as indicated by schedule). Maintain cupped baselines and edges as fields are prepared Surface water the infield to maintain soft soil composition Weed Control Practice weed control when weeds are present. Alignment and inspection of bases and pitcher plate. LITTER CONTROL AT A MINIMUM — pick up two (2) to three (3) times per week. High use areas or high season (peak season) events may warrant daily service. PRUNING, PLANTING, BEAUTIFICATION • Planting and beautification measures (including mulching) should be completed seasonally (Spring and Fall). Fertilizer should be applied a minimum of twice between planting seasons. Pruning when required for health or reasonable appearance of the plants or trees. With most trees and shrubs species, this would not be more frequent than once every two to three years. DISEASE AND INSECT CONTROL Perform only on an epidemic or serious complaint basis. Control measures may be put into effect when health or survival of the plant material is threatened or where the public's comfort is concerned. Monitor areas of standing water for potential problems. SNOW REMOVAL Remove snow on park roads, and parking lots following a snowfall that warrants. EQUIPMENT& LIGHTING Weekly inspections completed during the peak seasons (Spring, Summer, Fall). Replace or repair fixtures or equipment when a weekly inspection identifies the problem. Or when identified problems indicate a safety problem. Overall appearance maintenance should be perform early Spring and late Fall Seasons. SURFACE Clean and adjust high use areas two to three time per week. Report or replace surface materials when appearance has noticeably deteriorated. Monitor drainage areas for potential collection problems. BUILDING MAINTENANCE STANDARDS Rest rooms Everyday maintenance would include cleaning the commodes, and sink, wipe down light fixtures. Floors & baseboard are to swept and wet mopped. Replace toilet paper and hand towels. Spot clean walls. Replace light fixtures and room fresheners as needed. Floors Daily all floors dry and wet mop. Daily spot clean as needed Seasonally the floors should be stripped and re-waxed. Carpet cleaning quarterly Windows Monthly wipe down windows inside. Seasonal wash windows outside Replace/ repair windows as needed Counter tops Daily Wipe down counter tops Litter/ Trash Daily remove trash from waste baskets and clean bins (inside and out). Walk-ways Daily walk-ways and entrance areas should be cleaned and free of obstruction. Heating/Air conditioning Quarterly inspection and maintenance of HVAC Plumbing Annual inspection of plumbing Equipment (chairs, tables) Daily Wipe down chairs and tables. Monthly inspect tables and chairs, check nuts and bolts. Lighting & Electrical Monthly clean fluorescent fixtures & electronic ballasts. Bulb replacement as needed. • Task Categories 10 Athletic Field Maintenance 20 Walk, Road and Trail maintenance 30 Court Games (basketball, Tennis) 40 Play Area Maintenance & Inspections (Playgrounds, skate park) 50 Picnic & Shelter Area Maintenance 60 Miscellaneous Facility / Building Maintenance 70 Turf Maintenance 80 Tree, Shrub and Beautification Maintenance 90 Open green space &water-way maintenance (non-turf) 100 Vehicle and Equipment maintenance 200 Cross Department support (Public Works, Engineering, Admin, Police) 300 Administration and training 400 Time Off (Vacation, Sick Leave, Compensation time, Holiday) FREQUENCY & QUALITATIVE STANDARDS 10 Athletic Field Maintenance 10- (00-19) Ball Fields Daily Weekly Monthly Seasonal Annual As ID Item I Task needed X X 10-01 Backstops&fencing - check and repair, replace X X 10-02 Benches and bleachers—check repair, replace * X X 10-03 Bench and bleacher pads repair * X X 10-04 Infield and outfield—repair and reconstruct * X * X 10-05 Infield—fine drag, line and rake * X 10-06 Infield—add surface mix and deep grade * X X 10-07 Infield— repair bases, batters box and pitchers mound * X X 10-08 Baseline cup—repair baseline cup edge, re-cut edge * X X 10-09 Bases and plates—check repair and replace * X 10-10 Electrical systems—check and repair X 10-I1 Outfields re-seed, aerate, repair, fertilize * X X 10-12 Outfields— cutting, spot repair X 10-I 3 Baseball fields - Other * INDICATES BELOW MAINTENANCE STANDARD I0 Athletic Field Maintenance I 0—(20-39) Soccer Fields Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X X 10-20 Soccer fields—lining and general maintenance * X X 10-21 Soccer fields—repair, re-grade and reconstruct X 10-22, Soccer fields—aerate, over seed, water, fertilizing * X X 10-23 Soccer fields—cutting, spot weed control X 10-24 Soccer goals—New goal installation * X 10-25 Soccer goal - removal X X 10-26 Soccer goals—minor repair,and construct X X 10-27 Soccer goals—re-painting X 10-28 Soccer - Other X X 10-29 Turf cutting and string trimming X X X 10-30 Garbage Collection * INDICATES BELOW MAINTENANCE STANDARD 20 Walkways, Road/parking lots and Trail maintenance 20-(0 I-19) Trails, parking lots and roadways, Walkways Daily Weekly Monthly Seasonal Annual As ID Item/ Task needed X 20-01 Surface -check and repair trail surface * X 20-02 Surface—Seal Black top surface X 20-03 Surface— new installation • X 20-04 Surface—paint lines * X 20-05 Signage—installation of new signs X 20-06 Signage—repair of signs X 20-07 Signage—removal of signs • X 20-08 Edge — maintain buffer edge for trail * X X 20-09 Sight line— removal of tree or bush obstructions X 20-10 Other— installation of parking or roadway pylons X 20-I I Litter control/trash pick up * X 20-12 Gravel installation 20-I3 Other * INDICATES BELOW MAINTENANCE STANDARD 30 Court Games (basketball, Tennis) 30-(01-19) Basketball courts _ Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 30-01 Surface—Check and repair surface X 30-02 Surface—Seal black top surface X 30-03 Surface— new installation X 30-04 Surface—paint court lines X 30-05 Hoop—repair hoop X 30-06 Hoop/backboard— replace hoop/backboard X 30-07 Hoop—installation of new standard & hoop X 30-08 Net—replace netting X 30-09 Net—installation of new netting X 30-10 Standard-repair, painting X 30-11 Lights 30-12 Other 30-(20-39) Tennis courts Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 30-20 Surface—check and repair surface X 30-21 Surface—Seal/ paint surface X 30-22 Surface—new installation X 30-23 Surface— paint court lines X 30-24 Net—repair X X 30-25 Net— replace X 30-26 Net—installation of new net X 30-27 Fencing—check and repair X 30-28 Fencing—replacement X 30-29 Fencing—installation of new X 30-30 Other • 40 Playground and play Area Maintenance & Inspections 40-(0 I-39) Playground & play area/ skate Park Daily Weekly Monthly Seasonal Annual ` As ID Item/ Task needed X 40- Site Inspections—complete visual site 0I Inspections completed * X 40- Surface- repair or replace surface materials 02 * X 40- Surface-installation of new or additional 03 surface materials X 40- Surface-removal of surface materials 04 X 40- Surface -Other 05 X 40- Drainage—repair drainage areas 06 X 40- Drainage—grade or re-grade drainage • 07 areas X 40- Equipment—safety inspections completed 08 * X 40- Equipment—minor equipment repairs 09 X 40- Equipment— installation of new equipment 10 X 40- Equipment—removal of equipment II X 40- Equipment- re-painting of equipment 12 X 40- Equipment—other 13 X 40- Litter control/trash 14 X 40- Other 15 * INDICATES BELOW MAINTENANCE STANDARD 50 Picnic & Shelter Area Maintenance •• 50-(01-10) Picnic Area and Shelter Daily Weekly Monthly Seasonal Annual As ID Item/ Task needed X X 50-01 Site Inspections—complete visual site Inspections completed * X 50-02 Re-painting of shelter * X 50-03 Roofing& rafters repairs * X 50-04 Trash bins repaired or replaced * X 50-05 Trash and litter control X - 50-06 New construction of shelter X 50-07 Installation of picnic tables X 50-08 Repair of picnic tables X 50-09 Electric repair X 50-I0 Other * INDICATES BELOW MAINTENANCE STANDARD 60 Miscellaneous Facility I Building Maintenance 60— (01-20) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 60-01 Painting of exterior X 60-02 General maintenance X 60-03 Repair of windows or doors X 60-04 Electrical X 60-05 Sewer X X 60-06 Heating X X 60-07 Air conditioner X 60-08 Plumbing • X 60-09 Miscellaneous repairs X 60-10 Equipment repair X 60-I I Painting interior X 60-12 Other 70 Turf Maintenance 70 (0 I-20) Daily Weekly Monthly Seasonal Annual As ID Item/ Task needed X 70-0I Grass cutting (once every 5 working days) X X 70-02 Reseeding/ over seeding * X X 70-03 Spot treatment of bare spots * X X 70-04 Weed control X 70-05 Fertilize - contractor X 70-06 Aerate turf areas * X X X 70-07 Watering X 70-08 Spot Sod X 70-09 New Seeding X 70-I 0 Pesticide - contractor 70-I I Rolling * 70-12 Other * INDICATES BELOW MAINTENANCE STANDARD 80 Tree, Shrub and Beautification Maintenance 80 (01-20) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 80-01 New planting * X 80-02 Trimming * X X 80-03 Pruning * X 80-04 Removal * X 80-05 Fertilize - Contractor X X X 80-06 Watering * X X 80-07 Weed control * X 80-08 Mulching/ Edging * • X 80-09 Pesticide - Contractor X 80-I 0 Other • * INDICATES BELOW MAINTENANCE STANDARD 90 Open green space & water-way maintenance (non-turf) 90— (0 I-20) Daily Weekly Monthly Seasonal Annual As ID Item/ Task needed X X 90-01 Burns * X 90-02 Cut out X 90-03 Shore line maintenance * X 90-04 Repair X X 90-05 Drainage and wash out areas * X X 90-06 Restoration plantings * X 90-07 String trimming 90-08 Blowing 90-09 Other * INDICATES BELOW MAINTENANCE STANDARD 100 Vehicle and Equipment maintenance Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 100 General maintenance X 101 Emergency Repair X 102 Schedule routine repairs X 103 Sharpening X X 104 Part Replacements X 105 Other 200 Cross Department Support (Public Works, Engineering, Admin, Police) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 200 City wide events (decorations, etc) X 201 Street support X 202 Water support X 203 Sewer Support X 204 Police support X 205 Non —city departments X 206 Administration X 207 City Council X 208 Other 300 Administration and training Daily Weekly Monthly Seasonal Annual As ID Item/ Task needed X 300 In house orientation /trainings X 301 In house workshop X 302 Off site Local trainings X 303 Off site Regional trainings X 304 Off site State conferences X 305 Staff meetings X 306 City-wide meetings X 307 Educational • 400 Time Off(Vacation, Sick Leave, Compensation time, Holiday) Daily Weekly Monthly Seasonal Annual As ID Item/Task needed X 400 Vacation X 401 Sick Leave X 402 Holiday X 403 Compensation Time X 404 Over time 405 Other • Personnel standards Man HOURS Daily Weekly Monthly Seasonal Annual Below Item/Task current level 2646 * 10 Athletic Field Maintenance Ball Field & Soccer 383 * 20 Walk, Road and Trail maintenance 0 30 Court Games (basketball, Tennis 9• 86 * 40 Play Area Maintenance & Inspections (Playgrounds, skate park) 176 * 50 Picnic & Shelter Area Maintenance 174 60 Miscellaneous Facility/ Building Maintenance 2• 080 •* 70 Turf Maintenance 1312 * 80 Tree, Shrub and Beautification Maintenance (.. 3• 84 90 Open green space & water-way maintenance (non-turf) 840 100 Vehicle and Equipment maintenance 1• 777 . 200, Cross Department support (Public Works, Engineering, Admin, Police) 1564 300 Administration and training 1• 638 400 Time Off (Vacation, Sick Leave, Compensation time, Holiday) Includes Accrual Time 13960 TOTAL Average of personal hours impacts monthly kern/ Task Jan Feb Marc April May June July Aug Sept Oct Nov Dec h Athletic Field Maintenance 865 865 865 865 132 132 132 Ball Field &Soccer Walk, Road and Trail 40 40 61 61 61 40 40 40 maintenance Court Games (basketball, 0 0 0 0 0 0 0 0 0 0 0 0 Tennis Play Area Maintenance& 123 123 123 123 123 123 123 123 Inspections (Playgrounds, skate park) Picnic& Shelter Area 22 22 22 22 22 22 22 22 Maintenance Miscellaneous Facility/ 15 15 15 15 15 15 15 15 I S 15 15 15 Building Maintenance Turf Maintenance 430 206 206 246 246 430 318 Tree, Shrub and Beautification 98 263 291 123 123 123 154 Maintenance Open green space &water- 184 120 way maintenance (non-turf) - Vehicle and Equipment 29 95 85 95 85 95 85 95 39 29 maintenance Cross Department support 417 417 209 25 25 25 25 208 417 (Public Works, Engineering, Admin, Police) Administration and training 130 130 130 130 130 130 130 130 130 130 130 130 Time Off(Vacation, Sick 60 60 60 60 60 60 60 60 60 60 60 60 Leave, Compensation time, Holiday) Includes Accrual Time 622 622 627 1998 1769 1868 1755 1032 1265 1114 637 651 TOTAL = 13,960 hours • The average of personal hours is based on current personal and support from Public Works in the peak season for specific responsibilities. Administration Training and Time off indicates an average based on the accrual time possible. CURRENT INVENTORY OF CURRENT PARKS Acreage Inventory includes general turf, trees, shrub areas, walkways, park trails, and athletic fields. Gross Acreage of current City owned Parks is 47.3 acres New Park locations with development in progress for FY 2003-2004 (some open of these areas are be maintained as open areas) Canonball Estates, Rivers Edge, Sunflower, Fox Hills, The Highlands. Windett Ridge, Heartland Circle, Country Hills, Kylyns Ridge, West Hydraulic - 67.2 acres In addition to the park areas there is approximately 5 additional acres that Parks Department. maintains with turf care and general outside maintenance (City Hall, Library, Public works, etc) TOTAL ACREAGES 119.5 Additionally to the gross acreage of City maintained areas the following is the current inventory of athletic fields, playgrounds and park amenities. 4 Basketball Courts 0 Tennis Courts (School Owned) 19 Picnic Shelters, benches & tables I Fountain 6 Buildings (City & Recreation) 8 Playgrounds / Play areas 3 Bike Racks 3 Fence Areas 9 Garbage cans 2 Flag Poles 2 Planters / Gardens 2 Parking Lots I Monument Wall 2 Ponds (area surrounding is maintained) 6 Ball Fields 6 Backstop fencing 6 Home Run Fence Score Board 12 Player benches 2 Dug Outs 10 Soccer Fields & Pair of Goals I Soccer Shed Skate Park Sand Volleyball Court Open greenway / water way / creek corridors /currently not maintained , SUMMARY In order to maintain the current level of parks, open areas, and overall maintenance, we need to define the expense associated with maintaining per acre of property. Following is based on 2003-2004 fiscal budget for Parks. Salaries (Full time, Part time, Overtime and benefits) $252,639 Current For FY 03-04/ 4 full time and 4 part time Contractual $ 7,500 Sub total $260,139 TOTAL ACREAGES 1 1 9.5 = $2,176.90 per acre General Equipment $ 6,750 TOTAL ACREAGES 119.5 = $56.49 per acre Capital Expenses for repair, and replacements $ 77,450 TOTAL ACREAGES 119.5 = $648.12 per acre Infra-structure & Operational supplies $ 55,150 TOTAL ACREAGES 119.5 = 461.50 per acre In using the break downs above, a conclusion could be drawn for every 15-20 acres of new park development would require a new full time staff/ maintenance level I, and an additional $1000 in general equipment, $10,000 in Capital Equipment, and $6,500 in operational supplies The variable for this summary will be the impact of specialty equipment and replacement equipment. An example of impact with new would be as follows: MPI Neighborhood Parks 76.1 acres Regional Park 56.0 acres TOTAL 132.1 The annual impact for this new development would be 6.6 additional staff (4 full time and 4 part time) $7,457 for general equipment, $85,552 for Capital Equipment, $60,918 for Operational and infra-structure supplies. „vti `i 1 902 Game Farm Road Yorkville, Illinois 60560-2105 630-553-4354 January 24, 2003 Dear Tony, The Yorkville Public Library would like the Development Fees to increase to help provide with the following: 1. Books, CD's, Videos, Audio Cassettes and Magazines 2. Technology 3. Building Expansion Sincerely, Library Director 902 Game Farm Road I It .J. Yorkville, Illinois 60560-2105 630-553-4354 January 27, 2003 Dear Tony, The Yorkville Public Library would like the Development Fees to increase to help provide with the following: 1. Books, CD's, Videos and Audio Cassettes We are currently spending 8% of our budget for these items. We anticipate 100% increase to provide items for the additional space, and needs of the growing number of patrons we serve. 2. Technology We are currently spending 6% of our budget on automation/Technology. We will need to increase this line item to 100% 3. Building Expansion Estimated cost for expansion - five million Building expansion for 26,185 sq. ft. (existing building square footage is 4,439) Population served 30,000 over the next 30 years Sincerely, Library Director 04/10/03 10:18 $630 221 1220 WILLIAMS ASSOC. 10002/005 • • WILLIAMS • ARCHITECTS • •10 April 2003 ARCHITECTS PLANNERS United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 UNITED CITY OF YORKVILLE MUNICIPAL FACILITIES MASTER PLAN PROFESSIONAL SERVICES PROPOSAL SUMMARIES • I. PLANNING GOALS • We understand that the United City of Yorkville has identified that due to the current and ongoing growth of the Community, it is expected that expanded and improved municipal facilities will be necessary. Furthermore, the City seeks to provide these facilities in a well planned and orderly manner • so as to minimize the costs, provide prudent financial planning, and maintain and even improve the quality of the services provided to the Citizens of Yorkville. II, PROCESS A Williams Architects and its consultants shall work closely with city Staff throughout this Project. B Williams Architects shall work directly with the City Council, as data is developed and major decisions are to be made. C Review available existing data to understand the plans,,growth, needs and expectations of the community.. • D Investigate the likely growth of each of the City's Departments: 1. City offices (including Administration, Finance, Clerk, Community Development) 2. Police Department • 3. Public Works 4. Recreation E Determine the likely facility needs to meet the City's predicted 20 year and ultimate build-out service population. F Review each of the Department's future sites as identified by the City. G Investigate the required budgets to provide each of the proposed facilities. H Provide timetables to plan and build each facility along with the recommended project start-up, based on growth. (i.e. population "trigger points" for each facility). I Work with the City Council to summarize the decisions, finalize this plan.to map out the future of the municipal facilities and present it to the public. J Collect, organize and assemble the data and documents into a notebook for use by the City. • III. SCHEDULE Williams Associates Architects,Ltd.450 East Gundersen Drive Carol Stream, IL 60188 Phone 630-221-1212 Fax 630.2211220 Williams-Architects.com 04/10/03 10:19 $800 221 1220 WILLIAMS ASSOC. 0003/005 United City of Yorkville/ Municipal building Development Plan/ 13 March 2003 Page 2 A The expected completion date for the Plan is.difficult to predict due to: • 1. The availability of critical data that is currently,being developed. 2. The consensus building that this is crucial to the major.decisions that are integral 'to this Plan. B The expected durations for work by Williams Architects and its consultants are as follows: 1. Review and assemble existing data 1 month 2. Investigate the.growth of the Departments . 1 month 3. Determine the likely facility space needs 1 /z months 4. Estimate facility project.budgets • '/z month 5. Provide timetables and recommendations % month 6. Assemble final planning notebook 1 month Total 5 %Z•Months C The 5-6 months indicated above includes time for workshops with the City Council, however, if any additional investigative work or meetings will be required, the completion date will be changed, IV. FEES& COSTS A. SERVICES: . 1. We have included: a. 12 meetings with City Staff. b. Three meetings with the City Council / Public. c. Staff growth projections for all listed departments. d. Space programs for each of.the facilities. e. Project budgeting for 4 facilities. • f. Assembly of all relevant documents into a well organized Master Plan Book. g. Assistance from the following consultants: • • Maintenance Facilities Consultants. . A nationally recognized expert in assessing the growth and needs of the Public Works Facilities.' . • Charles A. Gruber Consulting An expert planner for Police Department Services and Employee Projections. • Williams Development r , Experts in cost estimating, scheduling and phasing the construction of public projects. h. The Williams Architects Team shall continue to have Mark Bushhouse as Principal in charge of this.work and he shall be integrally included throughout this Project. 2. We have excluded: (These can be added at additional cost if requested by the City) a. Investigation of the condition of any existing building or site. b. Selection of the sites for the City facilities. . . c. All drawing and design work. • rn WILLIAMS ARCHITECTS . 450 East Gundersen Drive Carol Stream, IL 60188 Phone 630.221.1212 Fax 630-221.1220 Williams-Architoas:com 04/10/03 10:19 $830 221 1220 WILLIAMS ASSOC. 0004/005 United City of Yorkville /Municipal building Development Plan / 13 March 2003 Page 3 d. Assistance with community surveys and referendums, e. Additional meetings with Staff and City Council /Public f. Additional site investigations. g. Any other consultants beyond these listed above. h. Assistance, meetings or.planning for the library, school districts, county or other government agencies. i. A financial Performa to estimate the net profitability of a Recreation Center: j. Touring other municipal facilities. 3. Information and services to be provided by the City: a. Soil Borings and reports. b. Surveys. c. •Selection of sites. d. All environmental investigations. e. City land usage plan (comprehensive land use plan) f. City population growth projections—overall and by zone. g. Information, growth and near term expectations for city staff. h. City goals for the services and responsibilities for each of the City's Departments. • i. City staff organized and focused on this project with a single City representative to oversee our work and coordinate the City's.efforts. j. City population projects; past, current, 20 years and ultimate build-out. k. Complete list and organizational chart(s) for all City employees. I. Equipment inventories. m. Financial planning to fund these future projects. B. FEES We propose to provide our services and those of our consultants on an hourly basis for the services listed above not to exceed $42,000 from the rate table below: (Our consultant's billing rates are not included in the Rate Table below, but are generally comparable to ours), If the city chooses to prepay'all of our fee we shall reduce our maximum fee to $40,000. RATE TABLE Principal $ 150.00/Hour Principal $ 140.00/Hour Principal • $ 111.00/Hour Senior Associate $ 105.00/Hour Associate/ Project Manager $ 95.00/Hour Project Coordinator - 1 $ 84.00/Hour Project Coordinator- 2 $ 76.00/Hour Project Coordinator- 3 $ 69.00/Hour Technician - 1 • $ 65.00/Hour Technician - 2 $ 55.00/Hour • Technician - 3 $ 47.00/Hour Construction Administrator- 1 $ 105.00/Hour Construction Administrator- 2 $ 95.0.0/Hour Estimator $ 100.00/Hour Accounting $ 69.00/Hour Administrative $ '69.00/Hour rn WILLIAMS ARCHITECTS 450 East Gunderson Drive Carol•Stream,IL 60188 Phone 630-221-1212 Fax 630-221-1220 Williams-Architects,com 04/10/03 10:19 $830 221 1220 WILLIAMS ASSOC. 0005/005 United City of Yorkville / Municipal building Development Plan I 13 March 2003 Page 4 Secretarial $ 54.00/Hour • Clerical $ 47,0.0/Hour Junior Draftsman '$ 30.00/Hour In addition to our professional fees we shall also invoice the City for any reimbursable expenses (travel, printing, photography, project supplies, facsimiles, mail, etc.) times a 1.15 multiplier. We estimate this could be in the range of $6,000- $8,000. . We shall invoice the City on a monthly basis for the work performed in the prior month. Payment is to be in compliance with the Illinois Prompt Payment Act. V. CONCLUSION • If the City accepts this proposal, please sign below and return copy to our offices. Thank you again for his wonderful opportunity to assist the City. Cordially, • • Mark S. Bushhouse, AIA Principal Xc: Michael.T.Williams /Williams Architects Thomas M. Tristano[Williams Development . • • The United City of Yorkville hereby accepts the terms and conditions of this proposal and authorizes Williams Architects to begin their services immediately. • • • • Authorized Signature Date • M:\Busdev12003\Municipal\Multi-Purpose\Yorkville\Yorkville Municipal Facilities Master Plan • • • WILLIAMS ARCHITECTS 450 East Gunderson Drive Carol Stream, IL 60188 Phone 830-221-1212 Fax 630.2211220 Wllllams•Archltects.com 04/10/03 10:18 $830 221 1220 WILLIAMS ASSOC. 001/005 WILLIAMSrlppo ARCHITECTS ARCHITECTS PLANNERS 450 East Gundersen Drive Carol Stream, Illinois 60188 Phone 630-221-1212 Fax 630-221-1220 Wi Ili ams-Architects.com TRANSMITTAL LETTER PROJECT: Municipal Facilities Master Plan PROJECT NO.: 2003-625' DATE: 10 April, 2003 TO: United City of Yorkville 800 Game Farm Road If enclosures are not as noted, please inform Yorkville, Illinois 60560 us immediately. If checked below, please: ATTN: Tony Graff, City Administrator ❑ Acknowledge receipt of enclosures FAX NO.: (630)553-7575 ❑ Return enclosures to us FROM: Mark Bushhouse, Principal (DD;630-344-1021) WE TRANSMIT: Regular Mail E herewith ® Via advanced fax copy E Fax only #of Pages: 5 ® In accordance with your request ❑ Under separate cover via: FOR YOUR: ❑ Approval ® Distribution to parties ❑ Information ® Review and comment ® Record E Signature&return to this office ❑ Use ❑ THE FOLLOWING; ACTION COPIES DATE DESCRIPTION CODE 1 10 Apr 03 Municipal Facilities Master Plan Proposal D _._.._... C .. - — -..._ ..._ ....... .. .....__..__,....._... -....—_ .. ...-.... _._... --- .......- -L_ __ __ __ ACTION A. Action indicated on item transmitted. C, For signature and forwarding as noted below under REMARKS CODE B. No action required. D. See REMARKS below REMARKS: ( Tony, I hope this is what you're looking for.We are looking forward to starting this project with you and your staff. COPIES TO: (With Enclosures) Williams Associates Architects, Ltd. ® Mike Williams/Williams Architects � Tom 7ristano/Williams Development ,i�� 0‹. A 901 N.Batavia Avenue,Suite 301 Batavia,Illinois 60510 Telephone:630.406.1213 Fax:630.406.9472 KLUBER,SKAHAN+ASSOCIATES.INC. www.kluberskahan.com • _ Proposal for Professional Services April 15, 2003 Owner: United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Project: Municipal Facilities Master Planning KS+A Pro. #: 03-04-15.01 PROJECT'OBJECTIVES: KS+A, Inc.was contacted by the United City of Yorkville staff requesting a Proposal for Professional Services related to developing and documenting a citywide Municipal Facilities Master Plan for future municipal building needs. Due to the rapid growth of the collar counties surrounding the City of Chicago, several municipalities are experiencing a need for a municipal master plan as a "road map" for future development. The projected growth patterns may require expanded municipal services and facilities. It is the intent of this Master Plan to provide a ways and means to accommodate these expanded facilities in a well planned,documented and financially prudent manner so as to continue to provide the expected services to the community for the next 20 years. PROGRAMMING & MASTER PLAN: KS+A's first step in the process of preparing a master plan is developing a "program of building needs" to service the community's long range goals and objectives. The following outlines our process: 1. KS+A staff will work directly with the City Council and city staff members throughout the programming and master planning process. 2. We will review existing data provided by the City of Yorkville and investigate the growth potential for existing and future city Departments including but not limited to the Police Department, Public Works Facilities, City Offices and Recreation departments. 3. We will review and visit up to(4)four viable future building sites as determined by the City of Yorkville. 4. A programming booklet will be prepared outlining the following: a. The"Major Goals and Objectives" for the project/s. b. Exterior & Interior Design Objectives for the proposed improvements or "Form" for the buildings. c. The "Function" for the buildings. (Space requirement Summaries). d. The "Cost" for the proposed improvements including projections for inflation and expected Proposal No. 03-04-15.01 Page 1 c. The "Function"for the buildings. (Space requirement Summaries). d. The"Cost"for the proposed improvements including projections for inflation and expected construction start dates. e. A project schedule will be prepared to document when the building improvements may need to occur. 5. A master plan summary sheet will be compiled and included with the programming booklet. The summary will include a spreadsheet of building projects, expected building space needs (square footage proposed), site location, estimated construction costs and a schedule for implementation of proposed projects. PRELIMINARY SCHEDULE: KS+A estimates that the programming and master plan outlined above will take approximately 6 months per the following preliminary schedule: 1. Review and compile city data regarding projected growth patterns. 1 month 2. Review existing city building improvement documentation. 1 month 3. Determine the programming needs for the proposed facilities. 2 months 4. Prepare Estimates of Probable Construction Costs. 1 month 5. Provide a schedule for building improvements. �h month 6. Assemble the final programming and master planning booklet. �/2 month Total Time: 6 months BASIC SERVICES: The following items are included with basic services: 1. 14 Meetings with city staff members. 2. Monthly meetings with the City Council until project completion. 3. Programming and Planning Documentation indicated in "Programming & Master Plan"; items 1-5 above. The following items are excluded with basic services: 1. Analysis of existing building conditions. 2. Concept sketches or design drawings. 3. Speciality consultants. 4. Planning meetings with other Governmental entities. 5. Visiting comparable municipal facilities. 6. Additional meetings with the City Council and staff beyond what is indicated in Basic Services. 7. Referendum assistance. 8. Public surveys and opinion polls. REFERENCES: We have recently completed programming and initial master planning services for The County of Kendall as well as the Kendall County Department of Health and Human Services. We encourage you to contact Mr.Jeff Wilkins; Kendall County Administrator at 630-553-4171 or Mrs. Cheryl Johnson of Kendall County Department of Health and Human Services at 630-553-9100 X101 for an accounting of our capabilities, performance and responsiveness. Proposal No.03-04-15.01 Page 2 COMPENSATION: Lump Sum Basis: For Basic Services,Owner shall pay KS+A Thirty Seven Thousand Five Hundred Dollars ($37,500.00) in accordance with the Payment Schedule set forth below. D Rates for Additional Services: Hourly as indicated in the attached KS+A,Inc.schedule of fees dated January 2003. In addition to the professional fees indicated above, reimbursable expenses for printing,travel, facsimiles, mail, etc. will be invoiced monthly at actual cost plus a multiplier of 1.15. We estimate these costs to be $3,500.00. If the services of additional independent professional associates or consultants are required during the performance of Basic or Additional Services,our fee for these services will be the consultant's expense times a factor of 1.15 for overhead and coordination of these services. PAYMENT SCHEDULE: Where compensation is based on a percentage of Construction Cost or a Lump-Sum basis, progress payments for Basic Services shall be made as follows: 50%due upon completion of "Programming and Master Plan" items 1-3 above. ($18,750.00) 50% due upon completion of "Programming and Master Plan" items 4-5 above. ($18,750.00) ADDITIONAL PROVISIONS: Coordinated in-house professional Architectural and Engineering services are available as an optional additional service. ACCEPTANCE: If this proposal satisfactorily sets forth your understanding of our agreement, we would appreciate your authorization to proceed with this Work. Please execute below and forward one signed copy to KS+A. We are available to discuss any aspect of this proposal with you at your convenience and we thank you for the interest expressed in our company. Oral or written notification of instruction to proceed with the Project without first receiving a signed copy of this Proposal shall constitute full acceptance by the Owner to the terms of this Proposal. OWNER: ARCHITECT: 7)(1/ F Signature Signature �{ Title Title J, Date Date Proposal No.03-04-15.01 Page 3 1 901 N.Batavia Avenue, Suite 301 <S_ Batavia, Illinois 60510 Telephone:630.406.1213 Fax:630.406.9472 KLUBER,SKAHAN+ASSOCIATES,INC. www.kluberskahan.com SCHEDULE yr FEES January 1 , 2003 PERSONNEL On hourly work,Kluber,Skahan+Associates, Inc_charges flat hni I rly rates for the various types of personnel listed below. The appropriate personnel for the tasks at hand is determined by the principal-in-charge on the project. Principal $ 165.00 Expert Testimony 200.00 • Project Engineer 130.00 Project Architect 130.00 Construction Observer 85.00 • Designer/Technician 75.00 Clerical 55.00 CONSULTING ASSOCIATES cost plus 15% Specialty consultants (when agreed) not included in a base fee. DIRECT EXPENSES Plotting $1 1.00/Plot Mileage .36.5/mile SCANNING 100 DPI wNector Format $75.00/sheet 200 DPI wNector Format 87.00/sheet 300 DPI wNector Format 165.00/sheet 400 DPI wNector Format 198.00/sheet File Editing 55.00/hour